PIMA COUNTY, ARIZONA ADOPTED BUDGET FISCAL YEAR 2013/2014 RAMÓN VALADEZ, CHAIR District 2 SHARON BRONSON, VICE CHAIR RAYMOND CARROLL, MEMBER District 3 District 4 ALLY MILLER, MEMBER RICHARD ELÍAS, MEMBER District 1 District 5 Submitted by: C. H. HUCKELBERRY COUNTY ADMINISTRATOR Prepared by the Finance and Risk Management Department Thomas Burke, Director Robert W. Johnson, Budget Division Manager Trucynda Hawkins, Budget Supervisor Victor Rodriguez, Budget Supervisor BUDGET STAFF Bill Tisch Bruce Basemann Craig Horn Darol Cridlebaugh Jean-Marie McKinney John Bruno Kevin Frakes Melanie Parker Robert Placencio Stephanie Storch Sylvia Simon PREFACE The Fiscal Year 2013/2014 Adopted Budget publication was developed to serve the needs of an audience that ranges from the Board of Supervisors and County Administration to the County departments and the general public. Since the need for financial information and detail varies with each group, the budget is presented in different formats, with differing levels of detail. The Budget Issues section starts with a two-page brief that discusses the primary issues that the Board of Supervisors and County Administrator had to confront in developing the final budget. Since there are many who require more information on these considerations, the County Administrator’s Recommended Budget, Tentative Budget, and Final Budget memoranda are also included in this section. These memoranda not only serve the purpose of providing background information on the fiscal year 2013/2014 budget process, they also provide permanent documentation of the issues, considerations, and financial planning that went into the budget development. Those individuals who are only interested in a broad-brush view of the budget may find all the information they require, by reviewing the Summary Schedule of Estimated Revenues and Expenditures/Expenses (Schedule A) in the State Reports section of this publication. This schedule provides the total available resources and the total expenditures by fund. Since others require a more comprehensive review of the budget, the Budget Overview section includes a discussion of Pima County’s Financial Structure, as well as presentations of the expenditures, revenues, full time equivalents (positions with funded hours), and capital projects for fiscal year 2013/2014. The Budget Planning Practices section details the financial policies and provides an overview of the goals that guide Pima County’s budget development process. The financial segment discusses the balanced budget requirement, taxes, the General Fund ending fund balance, accountability, and many other items that impact the budget development. The nonfinancial segment provides a general view of the nonfinancial and strategic planning goals and mission considerations that guide the departments. Finally, detailed information on the program budgets are presented in the Functional Areas section. The introductory information in each functional area provides the program and department totals for expenditures, revenues, and full time equivalents; while the function statements, goals and objectives, performance measures, and financial summaries are presented in the department budget segments. This page intentionally left blank. TABLE OF CONTENTS PIMA COUNTY CHARACTERISTICS Arizona & Pima County Maps .............................................................................................. 1-1 Background Information....................................................................................................... 1-2 Demographic Data ............................................................................................................... 1-4 INTRODUCTION Organization ........................................................................................................................ 2-1 Services Provided ................................................................................................................ 2-2 The Budgetary Process ....................................................................................................... 2-3 Fund Composition .......................................................................................................... 2-3 Basis of Presentation ..................................................................................................... 2-3 Basis of Budgeting ......................................................................................................... 2-3 Budgetary Control .......................................................................................................... 2-3 Budget Amendments ..................................................................................................... 2-4 Budget Preparation and Approval .................................................................................. 2-4 LEGAL REQUIREMENTS County Spending Limitation ................................................................................................. 3-1 Tentative Budget Preparation and Publication ..................................................................... 3-1 Final Budget Adoption ......................................................................................................... 3-2 Budget Revisions ................................................................................................................. 3-2 Truth in Taxation.................................................................................................................. 3-2 Adoption of Tax Levy ........................................................................................................... 3-3 Property Tax Levy Limitation ............................................................................................... 3-3 Pima County Budget Resolution .......................................................................................... 3-7 County Free Library District Budget Resolution ................................................................... 3-8 Flood Control District Budget Resolution ............................................................................. 3-9 Stadium District Budget Resolution...................................................................................... 3-10 Levy of Taxes Resolution .................................................................................................... 3-11 BUDGET ISSUES Issues Synopsis................................................................................................................... 4-1 Recommended Budget Memorandum ................................................................................. 4-3 Tentative Budget Memorandum ........................................................................................... 4-35 Adopted Budget Memorandum ............................................................................................ 4-39 BUDGET OVERVIEW Summary of Overview ......................................................................................................... 5-1 Financial Structure ............................................................................................................... 5-2 Consolidated Overview of County Budget by Fund .............................................................. 5-6 Total County Budget by Source and Use ............................................................................. 5-7 Revenues & Expenditures for Fiscal Years 2011/2012 Through 2013/2014 ........................ 5-8 Budget in Brief 2013/2014 ................................................................................................... 5-10 Full Time Equivalent Positions ............................................................................................. 5-15 Capital Improvement Program Overview ............................................................................. 5-19 BUDGET PLANNING PRACTICES Financial Policies ................................................................................................................. 6-1 Non Financial and Strategic Planning .................................................................................. 6-13 i STATE REPORTS Summary of State Reports................................................................................................... 7-1 Summary Schedule of Estimated Revenues and Expenditures/Expenses ........................... 7-2 Summary of Tax Levy and Tax Rate Information ................................................................. 7-3 Summary by Fund Type of Revenues .................................................................................. 7-5 Summary by Fund Type of Other Financing Sources and Interfund Transfers ..................... 7-9 Summary by Department of Expenditures/Expenses Within Each Fund Type ..................... 7-14 Summary by Functional Area and Department of Expenditures/Expenses .......................... 7-16 Summary of Full Time Employees ....................................................................................... 7-19 SUMMARY SCHEDULES Summary of Schedules........................................................................................................ 8-1 Fiscal Years 2011/2012-2013/2014 Summary of Changes in Fund Balances ........................................................................ 8-2 Summary of Expenditures by Fund and Department ...................................................... 8-6 Summary of Revenues by Fund and Category............................................................... 8-10 Summary of Expenditures by Functional Area and Department ..................................... 8-16 Summary of Revenues by Functional Area and Department .......................................... 8-18 Summary of Expenditures by Fund and Object: Department.......................................... 8-21 Summary of Adopted Full Time Equivalent Positions ..................................................... 8-26 REVENUE SOURCES Purpose, Source List, and Dollar Summary ......................................................................... 9-1 General Fund ...................................................................................................................... 9-2 Capital Projects ................................................................................................................... 9-4 County Free Library ............................................................................................................. 9-5 Debt Service ........................................................................................................................ 9-6 Development Services ......................................................................................................... 9-7 Economic Development and Tourism .................................................................................. 9-8 Employment and Training .................................................................................................... 9-9 Environmental Quality.......................................................................................................... 9-10 Fleet Services ...................................................................................................................... 9-11 Health .................................................................................................................................. 9-12 Health Benefits Trust Fund .................................................................................................. 9-13 Other Special Revenue Funds ............................................................................................. 9-14 Parking Garages.................................................................................................................. 9-16 Print Shop............................................................................................................................ 9-17 Regional Flood Control District ............................................................................................ 9-18 Regional Wastewater Reclamation ...................................................................................... 9-19 Risk Management................................................................................................................ 9-20 Solid Waste Management .................................................................................................... 9-21 Stadium District ................................................................................................................... 9-22 Telecommunications ............................................................................................................ 9-23 Transportation ..................................................................................................................... 9-24 Summary of Revenue Changes by Fund, Department, and Category .................................. 9-25 ii FUNCTIONAL AREAS BY PROGRAM General Government Services Summary of Expenditures by Fund: Program ...................................................................... 10-1 Summary of Revenues by Fund: Program ........................................................................... 10-4 Summary of Full Time Equivalents: Program ....................................................................... 10-6 Assessor.............................................................................................................................. 10-9 Board of Supervisors ........................................................................................................... 10-15 Clerk of the Board................................................................................................................ 10-19 Communications Office........................................................................................................ 10-25 County Administrator ........................................................................................................... 10-29 Elections .............................................................................................................................. 10-33 Facilities Management ......................................................................................................... 10-37 Finance & Risk Management ............................................................................................... 10-47 Fleet Services ...................................................................................................................... 10-63 Human Resources ............................................................................................................... 10-71 Information Technology ....................................................................................................... 10-81 Non Departmental ............................................................................................................... 10-87 Office of Emergency Management and Homeland Security ................................................. 10-97 Office of Sustainability and Conservation............................................................................. 10-103 Procurement ........................................................................................................................ 10-111 Recorder.............................................................................................................................. 10-121 Treasurer ............................................................................................................................. 10-131 Community Resources Summary of Expenditures by Fund: Program ...................................................................... 11-1 Summary of Revenues by Fund: Program ........................................................................... 11-3 Summary of Full Time Equivalents: Program ....................................................................... 11-4 Community & Economic Development Administration ......................................................... 11-5 Community Development & Neighborhood Conservation .................................................... 11-9 Community Development & Neighborhood Conservation Outside Agencies .................. 11-22 Community Services, Employment & Training ..................................................................... 11-25 County Free Library ............................................................................................................. 11-33 Economic Development & Tourism ...................................................................................... 11-41 Kino Sports Complex ........................................................................................................... 11-45 Natural Resources, Parks & Recreation............................................................................... 11-49 School Superintendent ........................................................................................................ 11-65 Stadium District ................................................................................................................... 11-73 Justice & Law Summary of Expenditures by Fund: Program ...................................................................... 12-1 Summary of Revenues by Fund: Program ........................................................................... 12-3 Summary of Full Time Equivalents: Program ....................................................................... 12-5 Clerk of the Superior Court .................................................................................................. 12-7 Constables .......................................................................................................................... 12-21 County Attorney ................................................................................................................... 12-25 Forensic Science Center ..................................................................................................... 12-35 Justice Court Ajo ................................................................................................................. 12-39 Justice Court Green Valley .................................................................................................. 12-43 Justice Courts Tucson ......................................................................................................... 12-47 Juvenile Court...................................................................................................................... 12-55 Legal Defender .................................................................................................................... 12-67 Office of Court Appointed Counsel....................................................................................... 12-71 iii Public Defender ................................................................................................................... 12-79 Public Fiduciary ................................................................................................................... 12-83 Sheriff .................................................................................................................................. 12-87 Superior Court ..................................................................................................................... 12-101 Health Services Summary of Expenditures by Fund: Program ...................................................................... 13-1 Summary of Revenues by Fund: Program ........................................................................... 13-2 Summary of Full Time Equivalents: Program ....................................................................... 13-3 Environmental Quality.......................................................................................................... 13-5 Health .................................................................................................................................. 13-13 Office of Medical Services ................................................................................................... 13-29 Solid Waste Management .................................................................................................... 13-37 Public Works Summary of Expenditures by Fund: Program ...................................................................... 14-1 Summary of Revenues by Fund: Program ........................................................................... 14-2 Summary of Full Time Equivalents: Program ....................................................................... 14-3 Capital Projects ................................................................................................................... 14-5 Capital Projects List ....................................................................................................... 14-9 Development Services ......................................................................................................... 14-15 Public Works Administration ................................................................................................ 14-25 Regional Flood Control District ............................................................................................ 14-31 Regional Wastewater Reclamation ...................................................................................... 14-43 Transportation ..................................................................................................................... 14-53 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program Summary ............................................................................. 15-1 Impact of Capital Improvement Projects on O & M and Revenue ........................................ 15-6 Summary of Active Capital Improvement Projects ............................................................... 15-8 Major Capital Improvement Program Projects...................................................................... 15-16 SUPPLEMENTAL INFORMATION Supplemental Information Summary .................................................................................... 16-1 Glossary of Terms and Acronyms ........................................................................................ 16-2 Department Listing .............................................................................................................. 16-24 Pima County Budget Policies............................................................................................... 16-29 Pima County Debt Policies and Practices ............................................................................ 16-38 Bonding Disclosure, Accountability and Implementation ...................................................... 16-42 Long Term Debt Service Schedules .................................................................................... 16-49 Valuation Of Property For Taxing Purposes In Arizona ........................................................ 16-56 Components of Arizona’s Property Tax System ................................................................... 16-57 Full Cash Values By Class: 2009 - 2013 .............................................................................. 16-58 Limited Values By Class: 2009 - 2013 ................................................................................. 16-59 Assessment Ratios By Class: 2009 - 2013 .......................................................................... 16-60 Secondary Net Assessed Values By Class: 2009 - 2013 ..................................................... 16-61 Primary Net Assessed Values By Class: 2009 - 2013 .......................................................... 16-62 Property Tax Levies and Collections - Ten Year History ...................................................... 16-63 Property Tax Rates-Direct and Overlapping Governments-Ten Year History ....................... 16-64 Pima County Population, Cities & Towns, and Unincorporated Areas: 2000 - 2012 ............. 16-65 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2012, 2020, 2030, 2040, 2050 ........................................... 16-66 Population & Employment - Ten Year History ...................................................................... 16-67 Addresses & Telephone Numbers ....................................................................................... 16-68 iv Map provided by: Pima Association of Governments 1-1 Pima County FY 2013/2014 Adopted Budget PIMA COUNTY CHARACTERISTICS Pima County, the second largest of the four original counties, was created in 1864 and included nearly all of the southern Arizona area acquired from Mexico by the Gadsden Purchase. Settlement of the region by Europeans goes back to the 1690s with the arrival of Spanish settlers who encountered Native Americans already living in the area. During the first half of the 18th century, silver and gold were discovered and prospectors from Mexico swarmed into the region. The latter part of the 18th century saw expansion of mining and ranching in Pima County and an increase in population, despite ongoing threats from raiding Apaches. The Royal Presidio of San Augustin del Tucson was completed by 1781, and it remained the northernmost outpost of Mexico until the arrival of American soldiers in 1856. From a population of 395 in 1820, Tucson has grown to be the second largest city in Arizona. It has always served as the Pima County seat and was the Arizona territorial capital from 1867 to 1877. Tucson is home to the University of Arizona and many historical and cultural attractions. Just south of Tucson is the Mission San Xavier del Bac, founded in 1697 by Father Kino. The mission is still in use today. Within Pima County are two cactus forests, Saguaro National Park in the eastern portion and Organ Pipe Cactus National Monument in the western portion. Although greatly reduced from its original size, Pima County still covers 9,188.83 square miles. It ranges in elevation from 1,200 feet to the 9,185-foot peak of Mount Lemmon. Together, the San Xavier, Pascua Yaqui and Tohono O’odham reservations cover 42.1 percent of Pima County’s 5.88 million acres. Lands held in trust for the state’s schools comprise another 14.7 percent of the County’s land ownership, and 28.0 percent is held by Federal agencies as wildlife refuges, national forests, national parks and monuments. Military reserves and bases occupy 1.2 percent, and local government holdings, used for parks and recreation, account for 0.4 percent. Privately owned lands comprise 13.6 percent of the County’s total acreage. The county has a foreign trade zone encompassing 565 acres on seven sites in the metropolitan Tucson area. South Tucson and portions of the City of Tucson are located in an Empowerment Zone. Employment tax credits, property tax reductions and other incentives to reduce operating costs are available for businesses locating within these zones. CLIMATE CHARACTERISTICS Daily Max Temperature1 Daily Min Temperature1 Average Precipitation1 Possible Sunshine2 Relative Humidity2 Average Wind Speed1 1 2 Month with Highest Average June (100.3º) July (74.4º) August (2.39") June (93%) December (48.5%) April (8.9 mph) Month with Lowest Average December (64.8º) December (39.1º) June (0.20") July (78%) June (23.0%) December (7.8 mph) Annual Average 83.1º 55.8º Total Rainfall 11.59" 85% 39.0% 8.3 mph Source: National Climatic Data Center 1981-2010 Monthly Normals and 57-year wind speed through 2002. Source: Western Regional Climate Center. 1-2 Pima County FY 2013/2014 Adopted Budget TRANSPORTATION FACILITIES Access to Pima County is provided by interstate and state highways, airlines, and railroads. City and County maintained roadways provide the intracounty transportation network for motor vehicles, along with bus services by the City of Tucson in the metropolitan Tucson area and Regional Transportation Authority funded transit services in many rural areas of the County. Interstate 10 passes through eastern Pima County, connecting Tucson and the surrounding area with Phoenix and cities farther west such as Los Angeles. Interstate 10 connects with Interstate 8 in central Pinal County, providing Pima County with good highway access to Yuma and San Diego. To the east, Interstate 10 connects the area with New Mexico and other points in the southern and southeastern United States. Interstate 19 comes from Nogales and the border with Mexico and ends where it connects with Interstate 10 in Tucson. There are many state routes passing through the County. State Route 77 in eastern Pima County leads north from Tucson and connects this part of the County with Globe, Miami, and the White Mountains of east-central Arizona. State Route 86 connects the more populated eastern part of the County with Tohono O’odham Nation lands in the center of the County and with Ajo in the western portion of the County. State Route 86 ends in the community of Why, where it meets State Route 85. State Route 85 goes south from this point to the Mexican border at Lukeville and connects with Mexico Highway 8, leading to the town of Rocky Point on the Gulf of California. State Route 85 goes north from Why to Ajo and on to Interstate 8 near the Maricopa County community of Gila Bend. Less traveled state routes also lead to other towns in southern Pima County. City and County roadways provide the remainder of the road network in the County. Pima County provides the road network for all of the unincorporated areas of the County, and the cities generally provide the road network within their boundaries. Eastern Pima County is served by Amtrak for passenger service and the Union Pacific Railroad for freight service. The main rail line runs through Tucson and connects the area with Los Angeles to the west and points to the east such as Houston and New Orleans. There also is a spur line which connects the main rail line with Nogales and the Mexican border to the south. Pima County has several small airports, an international airport and an Air Force base. The international airport, located on the south side of Tucson, serves as the major air terminal for southeastern Arizona. Six airlines provide air service to Arizona cities and other states for 3.66 million annual passenger departures/arrivals. Six smaller facilities in the County provide a variety of general aviation services. Davis-Monthan Air Force Base accommodates military aircraft and is not open to public use without permission from the Department of Defense. Source: Pima County Budget Division. TAX CHARACTERISTICS CORPORATE INCOME TAX The corporate income tax in Arizona is 6.968 percent of taxable income, with a $50 minimum tax. Beginning in 2014, the tax rate will decrease each year until it equals 4.9 percent by 2017. SALES TAX Arizona has a general sales tax rate of 5.6 percent. South Tucson has a general sales tax of 2.5 percent and Marana, Oro Valley, Sahuarita, and Tucson have 2 percent general sales tax rates. The Regional Transportation Authority has a 0.5 percent sales tax for transportation and mass transit improvements in the metropolitan area of eastern Pima County. 1-3 Pima County FY 2013/2014 Adopted Budget PAYROLL TAX Payroll taxes for employers and employees in Arizona are paid when federal filings are made. Employees select a state income tax withholding rate between 0.8 and 5.1 percent of their taxable wages, net of pre-tax deductions such as health insurance premiums. Employers must pay an unemployment insurance premium that ranges from .02 percent to 6.67 percent on the first $7,000 of wages for each employee during the calendar year based on the employer’s rating. Employers also may be subject to a 0.10 percent job training tax. PROPERTY TAX For details regarding property taxes, please see the various tax schedules in the Supplemental Information section. POPULATION CHARACTERISTICS Population increased 84 percent between 1980 and 2010. Shown below are historical census population statistics for the County, unincorporated areas of the County, and the state of Arizona. POPULATION Pima County - Total Unincorporated Pima County Arizona 1980 531,443 191,189 2,716,546 1990 666,880 245,219 3,665,228 2000 843,746 305,059 5,130,632 2010 980,263 353,264 6,392,017 Source: U.S. Bureau of the Census. (Census on April 1 of each year.) POPULATION GROWTH RATES Average Annual Compounded Rate of Change 1980 - 1990 2.3% 2.5% 3.0% Pima County - Total Unincorporated Pima County Arizona 1990 - 2000 2.4% 2.2% 3.4% Source: Pima County Budget Division. AGE DISTRIBUTION 2010 Census 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% 0 - 14 United States 15 - 24 25 - 44 Arizona Source: Bureau of the Census, 2010 Census. 1-4 45 - 64 65 & over Pim a County 2000 - 2010 1.5% 1.5% 2.2% Pima County FY 2013/2014 Adopted Budget POPULATION DIVERSITY Racial Mix (PERCENT OF TOTAL POPULATION, 2010) Native Hawaiian 0.2% Asian 2.6% Afric an American 3.6% White & Hispanic/Latino (PERCENT OF TOTAL WHITE POPULATION, 2010) Not Identified 10.1% 2 or more Races 3.7% American Indian 3.3% W hite alone 55.3% Other Races 12.3% Hispanic or Latino 34.6% W hite 74.3% Source: Bureau of the Census, 2010 Census. Source: Bureau of the Census, 2010 Census. EMPLOYMENT CHARACTERISTICS UNEMPLOYMENT RATES Pima County Arizona United States 2007 2008 2009 2010 2011 2012 3.6% 3.7% 4.6% 5.7% 6.0% 5.8% 9.0% 9.8% 9.3% 9.4% 10.4% 9.6% 8.3% 9.4% 8.9% 7.3% 8.3% 8.1% Source: U.S. Department of Labor, Bureau of Labor Statistics. EMPLOYMENT BY INDUSTRY Percent of Non-Farm Employment, 2012 Mining & Logging 0.6% Government 21.6% Construction 4.0% Manufacturing 6.5% Other Services 3.5% Trade, Transportation, & Utilities 15.9% Information 1.2% Leisure & Hospitality 11.2% Financial Activities 5.2% Education & Health Services 16.9% Professional & Business Services 13.4% Source: U.S. Department of Labor, Bureau of Labor Statistics. 1-5 Pima County FY 2013/2014 Adopted Budget MAJOR EMPLOYERS (Employers with 2,000 or more employees) Employees Company University of Arizona Raytheon Missile Systems Davis-Monthan Air Force Base State of Arizona Wal-Mart Stores Inc. Pima County * Tucson Unified School District U.S. Customs and Border Protection The University of Arizona Health Network Freeport-McMoRan Copper & Gold Inc. City of Tucson * Tohono O'odham Nation Carondelet Health Network TMC HealthCare Fry's Food Stores Pima Community College Asarco LLC Afni Inc. Southern Arizona VA Health Care System Sunnyside Unified School District Citi * Employment Sector Government (College Education) Manufacturing Government (Military) Government Trade (Retail) Government Government (K -12 Education) Government Services (Health) Mining Government Government Services (Health) Services (Health) Trade (Grocery) Government (College Education) Mining Services (Business) Government (Health) Government (K -12 Education) Services (Financial) 2011 10,681 10,500 8,566 9,061 7,300 7,362 6,674 6,000 5,594 5,068 4,944 4,350 4,635 2,904 3,100 2,386 2,348 2,198 2,151 2,125 2,000 2012 10,846 10,300 9,100 8,807 7,450 7,314 6,790 6,500 6,099 5,463 4,938 4,350 3,668 2,977 2,700 2,384 2,297 2,199 2,182 2,083 2,000 Budgeted full-time equivalents reported by Pima County and City of Tucson for fiscal years 2011/12 and 2012/13. Source: The Star 200 Directory, published by The Arizona Daily Star (April 28, 2013) and Pima County Budget Division. MAJOR MANUFACTURERS (Manufacturers with 200 or more employees) Employees Company Type of Business Raytheon Missile Systems IBM Ventana Medical Systems Bombardier Aerospace B/E Aerospace Honeywell Aerospace Texas Instruments Sargent Aerospace & Defense FLSmidth Krebs Universal Avionics Systems Corp. CAID Industries Inc. Military and Defense Manufacturing and Research Manufacturing and Research Aerospace and Aircraft Aerospace and Aircraft Aerospace and Aircraft Manufacturing and Research Aerospace and Aircraft Manufacturing and Research Aerospace and Aircraft Manufacturing and Research Source: The Star 200 Directory, published by The Arizona Daily Star (April 28, 2013). 1-6 2011 2012 10,500 1,350 1,070 709 500 650 370 275 267 242 230 10,300 1,375 1,150 776 680 650 370 313 306 271 210 Pima County FY 2013/2014 Adopted Budget EMPLOYMENT BY INDUSTRY based on North American Industry Classification System (NAICS) Industry Trade, Transportation & Utilities Educational & Health Services Professional & Business Services Leisure & Hospitality Manufacturing Construction Financial Activities Information Mining & Logging Other Services Government Total Non-Farm Employment 2007 64,300 54,700 52,600 40,200 27,500 26,500 19,100 5,900 1,800 15,000 77,900 385,400 2008 62,700 57,100 51,400 40,400 27,200 22,800 18,200 5,300 1,900 14,600 79,800 381,400 2009 58,200 58,500 47,100 38,700 25,100 16,600 18,700 4,700 1,700 13,400 79,100 361,800 2010 56,900 58,300 45,700 38,100 24,000 15,000 18,900 4,300 1,800 12,700 78,200 353,900 2011 57,700 59,800 46,700 39,100 23,400 14,500 18,800 4,200 1,900 12,500 76,800 355,400 2012 57,700 61,000 48,200 40,400 23,300 14,300 18,900 4,300 2,100 12,700 78,000 360,900 Source: U.S. Department of Labor, Bureau of Labor Statistics. Sum by industry may not add to total because industry employment is rounded to nearest 100 employees. EMPLOYMENT BY OCCUPATION, 2012 Occupations Office and Administrative Support Food Preparation and Serving Related Sales and Related Healthcare Practitioners and Technical Education, Training, and Library Management Transportation and Material Moving Installation, Maintenance, and Repair Business and Financial Operations Healthcare Support Construction and Extraction Building and Grounds Cleaning and Maintenance Production Protective Service Personal Care and Service Computer and Mathematical Architecture and Engineering Community and Social Service Arts, Design, Entertainment, Sports, and Media Life, Physical, and Social Science Legal Farming, Fishing, and Forestry Percent of Total 17.4% 9.7% 9.7% 6.6% 6.3% 5.4% 4.7% 4.4% 4.3% 3.8% 3.6% 3.4% 3.3% 3.3% 3.1% 2.9% 2.7% 2.0% 1.4% 1.1% 0.8% 0.1% Source: U.S. Department of Labor, Bureau of Labor Statistics, May 2012. NEW COMPANIES IN PIMA COUNTY (New company announcements from July 2012 to June 2013) Projected Product or Service Company Name # of Jobs Aris Integration, LLC Business Services – Alternative Energy 600 Accelerate Diagnostics Business Services – Bioscience 300 Infinity Insurance Business Services – Call Center 300 Sorenson Communications Business Services – Call Center 270 Business Services – Aerospace/Defense 200 Integrated Technologies Group Sources: Univ. of Arizona Economic & Business Research Center & Tucson Regional Economic Opportunities, Inc. 1-7 Pima County FY 2013/2014 Adopted Budget CONSTRUCTION ACTIVITY PIMA COUNTY VALUE OF NEW PRIVATELY OWNED HOUSING UNITS AUTHORIZED Value of New Privately Owned Housing Units in $ Millions $2,500 $2,000 $1,500 $1,000 $ 500 $0 2 004 2005 2006 2007 2008 2009 2 010 20 11 2012 Note: In prior years, construction activity was illustrated by the Pima County Value of Total Building Permits. However, that data is no longer available. Source: U.S. Department of Commerce, United States Census Bureau RETAIL SALES PIMA COUNTY RETAIL SALES (not including food sales) Retail Sales in $ Millions $9,000 $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 2003 2004 2005 2006 20 07 2008 2009 201 0 2011 Source: Arizona Department of Revenue & Pima County Budget Division. 1-8 2012 Pima County FY 2013/2014 Adopted Budget INTRODUCTION ORGANIZATION The governmental and administrative affairs of Pima County are directed by a five-member Board of Supervisors with each member elected from a designated district to serve a four-year term. The chairperson is selected by the Board from among its members. Other elected officials, often referred to as constitutional officers, are the Assessor, Clerk of the Superior Court, the Constables, County Attorney, Recorder, School Superintendent, Sheriff, and Treasurer. Presiding judges are appointed from elected members of the judicial bench. REPORTING RELATIONSHIPS Because of Arizona’s constitutional provisions and the requirements promulgated by Arizona Revised Statutes, the government of Pima County is organized to have a direct and indirect relationship with the Board of Supervisors. The Board of Supervisors has direct control over the County’s general government functions; community services; indigent defense; medical, health, and welfare services; and public works functions. These broad functions include the County’s internal governmental administrative/management activities; maintenance and construction of the County’s sewerage and sanitation infrastructures; County streets, roads, and bridges which comprise the County’s transportation infrastructure; natural resources, parks, community centers, recreational facilities, and libraries; and numerous clinics. Indirect relationships are maintained with the elected officials. BOARD OF SUPERVISORS The Pima County Board of Supervisors is responsible for establishing the policies of the County that provide direction for the various departments and for appointing a County Administrator. The Board has the legal authority and responsibility to establish spending limits and approve the budgets of all County departments, including those of the elected officials. The Board also sets the amount of taxes to be levied in the County. The members of the Board of Supervisors also sit as the Board of Directors for the Air Quality Control District, the Board of Deposit, the Flood Control District, various improvement districts, the Library District, the Stadium District, and as the Zoning Enforcement Board of Appeals. They are members of several statutory boards, commissions, and/or committees and various regional organizations such the Pima Association of Governments, Visit Tucson (formerly known as the Metropolitan Tucson Convention and Visitors Bureau), and the Tucson Regional Economic Opportunities Board. The Board of Supervisors is the statutory commission for the Tucson Airport Area Enterprise Zone and is the incorporator of the Pima County, Arizona Municipal Property Corporation. COUNTY ADMINISTRATOR Pima County’s chief appointed official is the County Administrator who serves at the pleasure of the Board of Supervisors. The County Administrator reports directly to the Board. With the exception of certain duties of elected officials’ departments, the County Administrator has direct responsibility for the oversight and operation of all County government functions in the areas of General Government Services, Community Resources, Justice & Law, Health Services, and Public Works. The County Administrator implements Board policy and has the responsibility for developing the annual County budget and submitting a recommended budget to the Board of Supervisors for their consideration. Subsequent to public hearings and Board approval, the County Administrator also compiles and publishes the Adopted Budget. 2-1 Pima County FY 2013/2014 Adopted Budget SERVICES PROVIDED Pima County offers a wide variety of governmental services that are organized into the following five functional areas: GENERAL GOVERNMENT SERVICES General Government Services primarily provides internal administrative and support services to County departments directly serving the public. The departments comprising this function include the Assessor; Board of Supervisors; Clerk of the Board; Communications Office; County Administrator; Elections; Facilities Management; Finance & Risk Management; Fleet Services; Human Resources; Information Technology; Non Departmental; Office of Emergency Management and Homeland Security; Office of Sustainability & Conservation; Procurement; Recorder; and the Treasurer. COMMUNITY RESOURCES Community Resources provides educational, cultural, social, economic development, and recreational programs to the public. The departments in this functional area are Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library; Economic Development & Tourism; Kino Sports Complex; Natural Resources, Parks & Recreation; School Superintendent; and the Stadium District. JUSTICE & LAW Justice & Law provides public safety, felony and misdemeanor investigation, and prosecution services for victims, witnesses, and those needing fiduciary assistance. Services are also provided in the areas of indigent defense, civil representation, correctional housing, and juvenile detention. Judicial services include jury selection, adjudication of trials, sentencing, and probation supervision. The child support services include Title IV-D and non-Title IV-D administrative functions such as maintaining child support, spousal maintenance, and special paternity case information; processing court orders; preparing and serving wage assignments; and receiving and processing court ordered payments. The departments within this area are the Clerk of the Superior Court; Constables; County Attorney; Forensic Science Center; Justice Court Ajo; Justice Court Green Valley; Justice Courts Tucson; Juvenile Court; Legal Defender; Office of Court Appointed Counsel; Public Defender; Public Fiduciary; Sheriff; and Superior Court. HEALTH SERVICES Health Services provides various public health and animal control services, as well as medical assistance to indigents. The component departments are Environmental Quality; Health; Office of Medical Services; and Solid Waste Management. PUBLIC WORKS Public Works provides construction, operations, and maintenance services related to the County infrastructure and related planning and environmental issues. The departments within this area are Capital Projects; Development Services; Public Works Administration; Regional Flood Control District; Regional Wastewater Reclamation; and Transportation. 2-2 Pima County FY 2013/2014 Adopted Budget THE BUDGETARY PROCESS FUND COMPOSITION The County adopts budgets for all governmental and enterprise funds. The internal service funds, Fleet Services, Health Benefits Trust, Print Shop, Risk Management, and Telecommunications, are described in the budget document but are not included in the total amount budgeted. To do so would duplicate the revenues and expenditures of the internal service funds in the budget as a whole. BASIS OF PRESENTATION As in prior years, departments are budgeted on a cost unit/object line item basis. Fiscal year 1998/1999 was the first year the budget presentation included and emphasized the programmatic components of County services. Accordingly, the fiscal year 2013/2014 budget shows the costs and funding associated with programs, regardless of the funding source. BASIS OF BUDGETING The budgets of the governmental funds are presented on a modified accrual basis. The basis of the modified accrual methodology refers to how expenditures and revenues are projected and recognized. Under this methodology, revenues are recognized when they are measurable and available to finance current expenditures. Expenditures, on the other hand, are generally recognized when incurred. Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June) if the due date falls early in the next fiscal year. The budgets of the proprietary funds are presented using the accrual basis. Under this methodology, revenues are recognized when they are earned, and expenses are recognized when they are incurred. Under the basis of budgeting for capital leases, the acquisition costs and corresponding proceeds of the capital lease agreement are recorded. Only the principal and interest payments applicable to the budget period are reflected in the budget document. Note that under the requirements of the Government Accounting Standards Board Statement No. 34 (GASB 34), Countywide audited financial statements are now produced on a full accrual basis. However, GASB 34 also requires that supplemental financial statements be produced that will serve as a crosswalk between the accounting basis of the audited financial statements and the budget. BUDGETARY CONTROL The County’s adopted budget serves as a legal operating plan for the fiscal year. While its primary function is to provide a planning and allocation tool, it also serves management by providing the basis for measuring performance during the year. The adopted budget has two levels of budgetary constraints: 1) within the General Fund, expenditures may not legally exceed appropriations at the department level and 2) within each Special Revenue Fund department, Capital Projects, Debt Service, and the Enterprise Fund, expenditures may not legally exceed the level of the total funding source. It should be noted that while budget limitations are based upon expenditures, emphasis is given in the budget documents to Net Fund Impact (NFI) for governmental funds and Net Assets Impact (NAI) for proprietary funds. NFI and NAI show the difference between total revenues and total expenditures for the fiscal year, plus or minus net operating transfers and other financing sources, when appropriate. These concepts provide a clearer picture of how dollars are allocated rather than emphasizing expenditures alone. For example, it is possible that a department could remain within its expenditure budget while, at the same time, fail to generate its corresponding budgeted revenues. In such an instance, more dollars would be required to meet the departmental and/or programmatic objectives than noted solely by the spending ceilings granted by the Board of Supervisors. 2-3 Pima County FY 2013/2014 Adopted Budget To monitor compliance with these budgetary constraints, departments prepare both revenue and expenditure projections on a monthly basis and the projections are compiled by the Budget Division. Variances between these projections and the full year appropriations are reported to the County Administrator and the Board of Supervisors. These analyses provide not only a mechanism for monitoring performance, but also for adjusting (when necessary) departmental operating plans and resource utilization. BUDGET AMENDMENTS While state statutes prohibit the County from exceeding the final adopted budget amount, the budget is still just a planning document and as such remains sufficiently flexible to accommodate changes that may occur during the fiscal year. There are two categories of change that may be required to the adopted budget: 1) those affecting line items within a single department and 2) those requiring a transfer between departments or funds. In the first instance, departments retain the authority to modify line item amounts within their own budgets provided the total program budgeted amount remains unchanged. In the second instance, the County Administrator has the authority to evaluate departmental requests for changes between departments and make recommendations for approval to the Board of Supervisors. Should the County Administrator recommend the change to the Board of Supervisors, the recommendation will be considered at a regularly scheduled, open meeting of the Board. BUDGET PREPARATION AND APPROVAL The budget of Pima County is comprised of two components: 1) departmental operating budgets, and 2) the Capital Improvement Budget. Departmental Operating Budgets All departments within each functional area are required to prepare their next year’s budget requests using a target-based budgeting approach. Under this approach, base budgets are developed wherein revenues are assumed to be identical with those of the prior year unless new revenues are clearly identified. Additionally, expenditures are assumed identical to those of the prior year after adjusting for such items as: 1) Board of Supervisors’ approved programs, 2) changes in employee benefits, 3) Internal Service Fund charges, 4) one-time expenses, 5) annualized cost of prior year positions, 6) annualized costs associated with ongoing programs, and 7) annualized cost of prior year employee compensation. In keeping with the target-based model, departments may also submit requests for supplemental funding if they believe their base budget requests are too low to fund all programmatic needs. These supplemental requests must detail all needed support including personnel services, operating expenses, and capital. Supplemental requests must also identify the requested funding source. Additionally, supplemental requests must be prioritized for the department as a whole and include an impact statement (should supplemental funding be denied) detailing the opportunity lost, mandate not met, measurement of services not provided, or outcome not achieved. After these departmental budget requests are prepared, they are verified, corrected as necessary, and consolidated by the Budget Division for presentation to the County Administrator. The County Administrator then reviews and recommends base and supplemental requests to the Board of Supervisors (usually in the month of April or May). Following receipt and public discussion of this Recommended Budget, the Board of Supervisors, on or before the third Monday in July, adopts a Tentative Budget which sets a ceiling on expenditures that may be incurred for the County as a whole. The final step in the process is a public hearing and special Board meeting, where the Final Budget is adopted as required by Arizona Revised Statutes. Unless the budget process is accelerated, this special meeting is customarily held on the first Monday in August, for the adoption of the budget covering the fiscal year that began July 1. 2-4 Pima County FY 2013/2014 Adopted Budget Capital Improvement Budget On an annual basis, the County Administrator’s office prepares a five-year Capital Improvement Plan (CIP) and a one-year Capital Improvement Budget (CIB). A summary of capital improvement projects for fiscal year 2013/14-2017/18 and beyond is provided in the Capital Improvement Program section, and a capital improvement program overview is provided in the Budget Overview section. Preparation and Approval Timetable Fiscal year 2012/13 was the first year that the County’s Operating, Capital Improvement Program and Grant Budgets were prepared in the new enterprise level Planning and Budgeting System. A timetable for the budget preparation and approval processes for fiscal year 2013/14 is provided below. November 5, 2012 Planning And Budgeting System (the budget system), released for early budgeting and year end forecasts November 5, 2012 Base target budgets, assumptions, and other information are distributed to departments October/ November 2012 Budget training for department representatives December 14 2012 Initial General Government Revenue Forecast January 11, 2013 Operational and CIP Budget due to the Budget Division and Finance CIP from department February 14, 2013 County Administrator department meetings regarding CIP budgets February 18, 2013 County Administrator meets with County Budget Division staff February 15, 2013 – April 19, 2013 April 26, 2013 County Administrator gives direction to the Budget Division May 1, 2013 General Fund department carry forward requests due May 14, 2013 Board of Supervisors Recommended Budget public hearings May 14, 2013 Board of Supervisors Tentative Budget adoption June 18, 2013 Board of Supervisors Final Budget adoption August 19, 2013 Board of Supervisors adoption of the Levy of Taxes County Administrator submits Recommended Budget to the Board 2-5 PIMA COUNTY ORGANIZATIONAL CHART RESIDENTS OF PIMA COUNTY Elected Officials Elected Officials BOARD OF SUPERVISORS ASSESSOR RECORDER CLERK OF THE SUPERIOR COURT CLERK OF THE BOARD SCHOOL SUPERINTENDENT 2-6 CONSTABLES COUNTY ADMINISTRATOR SHERIFF COUNTY ATTORNEY JUSTICE COURTS SUPERIOR COURT JUVENILE COURT TREASURER GENERAL GOVERNMENT SERVICES COMMUNITY RESOURCES JUSTICE & LAW HEALTH SERVICES PUBLIC WORKS Pima County FY 2013/2014 Adopted Budget LEGAL REQUIREMENTS COUNTY SPENDING LIMITATION Pima County, like all counties and cities in Arizona, is subject to numerous budgetary and related legal requirements. Article 9, Section 20 of the Arizona Constitution sets limits on the County's legal budget capacity. In general, the Board of Supervisors, as the governing body of the County, cannot authorize expenditures from local revenues in excess of the expenditure limitation determined annually for Pima County by the Arizona Economic Estimates Commission. The expenditure limitation is determined each year by adjusting the amount of actual payments of local revenues received by the County during fiscal year 1979/80 to reflect inflation and subsequent population growth for the County. Not subject to this limitation are items such as bond proceeds, related debt service, interest earnings, special voter approved districts, certain highway user revenue funds, federal grant and aid funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. Arizona Revised Statutes (ARS) § 42-17151, in effect, also mandates the adoption of a balanced budget for the County, as it requires the governing body of each county shall fix, levy and assess the amount to be raised from primary property taxation and secondary property taxation. This amount, plus all other sources of revenue, as estimated, and restricted and unrestricted unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. TENTATIVE BUDGET PREPARATION AND PUBLICATION State law (ARS § 42-17101) requires that on or before the third Monday in July of each fiscal year, the Board of Supervisors must prepare an estimate of the County’s expenditures and revenues. Pima County refers to these estimates as the Tentative Budget. According to ARS § 42-17101, this Tentative Budget must be included in the governing body’s minutes and must be fully itemized in accordance with forms supplied by the state Auditor General. (See the State Reports section.) ARS § 42-17102 defines those expenditures and revenues comprising the Tentative Budget. The Tentative Budget and state reports include all monies used for County purposes, interest and principal payments on bonds, the amount for each special levy provided by law, and the amount for unanticipated contingencies or emergencies. ARS § 42-17103 requires publication of the Tentative Budget once a week for at least two consecutive weeks. The published Tentative Budget must be accompanied by a notice of the scheduled date and time for a public hearing and special meeting regarding the proposed budget and taxes levied on property. ARS § 42-17104 specifies that the Board of Supervisors shall hold a public hearing and special meeting at which any taxpayer may appear and speak for or against the Tentative Budget and tax levy. This public hearing and special meeting must be held on or before the fourteenth day before the day the Board levies taxes. ARS § 42-17105 prescribes that once the Tentative Budget has been published, expenditures may not be increased above the published amounts; however, they may be decreased. In 3-1 Pima County FY 2013/2014 Adopted Budget effect, with the publication of the Tentative Budget, the Board has set its maximum limits for expenditures, but these limits may be reduced upon adoption of the final budget. FINAL BUDGET ADOPTION State law (ARS § 42-17105) specifies that after the hearing required by ARS § 42-17104, the Board of Supervisors must adopt the estimates of proposed expenditures for the fiscal year at a special meeting called for that purpose. The proposed expenditures become the final adopted budget for the current fiscal year when approved by a majority of the supervisors, provided that the total amounts proposed to be spent in the budget do not exceed the total amounts that were proposed for expenditures in the published estimates, i.e., the Tentative Budget. Copies of the Board of Supervisors’ resolutions adopting the fiscal year 2013/14 budgets for Pima County, the County Free Library District, the Flood Control District, and the Stadium District are provided on pages 3-7 through 3-10. BUDGET REVISIONS ARS § 42-17106 requires that no money shall be expended for a purpose not included in the adopted budget and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the County has at any time received, or has on hand, funds or revenues in excess of those required to meet expenditures incurred under the adopted budget. Pima County defines purpose as a program, i.e., an activity or group of activities that accomplishes a single function or provides a category of service. ARS § 42-17106 permits the Board of Supervisors, upon approval by a majority of the supervisors at a duly noticed public meeting, to authorize the transfer of funds between programs when the funds are available and the transfer is in the public interest and based on a demonstrated need, as long as the transfer does not result in violation of the limitations prescribed by Article 9, Sections 19 and 20 of the Arizona Constitution, i.e., the limitation on annual increases in local ad valorem property tax levies and the limitation on county expenditures, respectively. TRUTH IN TAXATION State law (ARS § 42-17052) requires that on or before February 10th of each year, the County Assessor shall transmit to the Board of Supervisors an estimate of the total net assessed valuation of the County, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the County. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 4217107 to publish a notice of tax increase, inviting citizens to appear and speak for or against the proposed increase at a public truth in taxation hearing. The notice of tax increase must be published twice, with the first publication of the notice being at least fourteen but not more than twenty days before the date of the truth in taxation hearing and the second publication being at least seven days but not more than ten days prior to the hearing. ARS § 42-17107 requires a public truth in taxation hearing be held prior to the Board’s approval of the adopted budget. Furthermore, ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. 3-2 Pima County FY 2013/2014 Adopted Budget ADOPTION OF TAX LEVY ARS § 42-17151 specifies that on or before the third Monday in August the Board of Supervisors must fix, levy, and assess the amounts to be raised from primary property taxation and secondary property taxation. The Board must also designate the amounts to be levied for each purpose appearing in the adopted budget and determine and fix a primary property tax rate and the secondary property tax rates. ARS § 42-17151 requires the primary property tax levy and rate and the secondary property tax levy and rate adopted by the Board of Supervisors for the purpose of retiring principal and paying interest on general obligation bonds shall be fixed using the net assessed values of real and personal property from the assessment roll of the County as transmitted pursuant to ARS § 42-17052 by the Assessor on or before February 10th of each year, unless subsequent changes in such values are approved by the Property Tax Oversight Commission. Pima County also uses the net assessed values from this assessment roll in fixing other secondary property tax rates in the adopted budget. Although the County’s secondary tax rates are fixed using the February values, the amounts adopted by the Board of Supervisors on or before the third Monday in August for the secondary tax levies of the County Free Library District and the Flood Control District are based on actual property billing values available from the Assessor around the beginning of August. This enables the Assessor to produce the most accurate billing roll possible, using the most current information for property values and exemptions as authorized by law. A copy of the Board of Supervisors’ resolution for the levy of taxes for fiscal year 2013/14 is provided on pages 3-11 through 3-26. PROPERTY TAX LEVY LIMITATION The Arizona Constitution and state statutes specify two distinct types of ad valorem property taxes: a limited property tax levy known as the primary property tax levy and a number of unlimited levies referred to as secondary property tax levies. The primary levy may be imposed for any purpose, while the secondary levies may be used only for specific purposes. Primary Property Tax Levy: There is a strict limitation on how much the County can levy as an ad valorem primary property tax. Article 9, Section 19 of the Arizona Constitution and ARS § 42-17051 constrain the County’s maximum allowable primary property tax levy limit each year to an amount that is two percent greater than the previous year's maximum allowable primary property tax levy limit, plus a dollar amount that reflects the net gain in property not taxed the previous year. Even if the County does not tax at the maximum allowable primary property tax levy limit from year to year, the allowed two percent increase is based on the prior year's maximum allowable levy limit. The amount of net gain in property is included in the calculation to take into account all new construction and any additional property added to the assessment roll from the previous year. Secondary Property Tax Levy: Secondary property tax levies allow the County to levy ad valorem property taxes for various specific purposes. For many years, Pima County has levied four secondary property taxes. ARS § 11-275 authorizes a tax levy on the secondary net assessed value of all real and personal property in the County for the purpose of retiring principal and paying interest on general obligation bonds. ARS § 48-807 mandates the Board of Supervisors levy a countywide Fire District Assistance Tax on the secondary net assessed value of all real and personal property to assist the fire districts in Pima County, and ARS § 48- 3-3 Pima County FY 2013/2014 Adopted Budget 3903 authorizes a similar secondary tax levy on all property to pay the expenses of the County Free Library District. ARS § 48-3620 authorizes a tax levy only on the secondary net assessed value of real property in the County to pay the expenses of the Regional Flood Control District. Secondary tax levies are commonly referred to as unlimited levies because such property taxes may be levied in amounts necessary to meet expenses and are not statutorily limited in how they may change from year to year. The Fire District Assistance Tax is an exception, however, as ARS §48-807 limits the Fire District Assistance Tax to a rate not to exceed ten cents per $100 of secondary net assessed valuation. Not only is the dollar amount of the secondary tax levy unlimited, the actual full cash value of property used to determine the secondary tax levy can vary without limitation to reflect changes in overall market values. This is in contrast to the limitations placed on the primary property tax levy and the changes in the value of property used to determine the primary levy. (See Article 9, Sections 18 and 19 of the Arizona Constitution.) 3-4 Pima County FY 2013/2014 Adopted Budget Note: Copies of the resolutions for the Adoption of the County Budget, the Adoption of the County Free Library District Budget, the Adoption of the Flood Control District Budget, and Adoption of the Stadium District Budget are provided on the following four pages. Although each of the resolutions makes reference to the “accompanying schedules” which show the estimates of revenues and expenditures/expenses, the schedules have been withdrawn, since these schedules replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 3-5 Pima County FY 2013/2014 Adopted Budget This page intentionally left blank. 3-6 RESOLUTION NO. 2013- _!tit_ PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE BUDGET FISCAL YEAR 2013/2014 WHEREAS, in accordance with the provisions of A.R.S. §42-17101 et seq., the Board of Supervisors did, on May 21, 2013, make an estimate of the different amounts required to meet the public expenditures/expenses for the ensuing year, also an estimate of revenue from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of Pima County, and WHEREAS, publication has been duly made as required by law, of said estimates together with a notice that the Board will hold a public hearing and special board meeting for the purpose of hearing taxpayers at the designated time and place, and WHEREAS, in accordance with A.R.S. §42-171 04, the Board met on June 18, 2013, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures/expenses or tax levies, and WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the aggregate amount exceed that amount as computed in A.R.S. §42-17051. NOW, THEREFORE, BE IT RESOLVED, that the said estimates of revenues and expenditures/expenses shown on the accompanying schedules, as now increased, reduced or changed by the same, are hereby adopted as the budget of Pima County for the Fiscal Year 2013/2014. Passed and adopted this 18th day of J . n . P1ma County Board of Supervisors ATTEST: #. I APPROVED AS TO FORM: ' . ~~·~ saara' I Clerk of the Deputy County Attorney CHRISTOPHER STRAUB 3-7 JUN 1 8 2013 RESOLUTION NO. 2013- LD---'1'------PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE COUNTY FREE LIBRARY DISTRICT BUDGET FOR FISCAL YEAR 2013/2014 WHEREAS, in accordance with the provisions of A.R.S. §42-17101 et seq. and §48-3903, the Board of Supervisors, sitting as the County Free Library District Board, did, on May 21, 2013, make an estimate of the different amounts required to meet the public expenditures/expenses for the ensuing year, also an estimate of revenue from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Pima County Free Library District, and WHEREAS, publication has been duly made as required by law, of said estimates together with a notice that the Board will hold a public hearing and special board meeting for the purpose of hearing taxpayers at the designated time and place, and WHEREAS, in accordance with said sections of said titles, the Board met on June 18, 2013, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures/expenses or tax levies, and NOW, THEREFORE, BE IT RESOLVED, that the said estimates of revenues and expenditures/expenses shown on the accompanying schedules, as now increased, reduced or changed by the same, are hereby adopted as the budget of the Pima County Free Library District for the Fiscal Year 2013/2014. Passed and adopted this 18th day of June, C 1rman Pima County Free Library D1 ATTEST: APPROVED AS TO FORM: ~· Clerk of the . B~-- Deputy County Attorney CHRISTOPHER STRAUB 3-8 RESOLUTION NO. 2013- FC~s'----- PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE FLOOD CONTROL DISTRICT BUDGET FOR FISCAL YEAR 2013/2014 WHEREAS, in accordance with the provisions A.R.S. §42-17101 et seq. and §48-3620, the Board of Supervisors, sitting as the Flood Control District Board, did, on May 21, 2013, make an estimate of the different amounts required to meet the public expenditures/expenses for the ensuing year, also an estimate of revenue from sources other than direct taxation, and the amount to be raised by taxation upon real property of the Pima County Flood Control District, and WHEREAS, publication has been duly made as required by law, of said estimates together with a notice that the Board will hold a public hearing and special board meeting for the purpose of hearing taxpayers at the designated time and place, and WHEREAS, in accordance with said sections of said titles, the Board met on June 18, 2013, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures/expenses or tax levies, and NOW, THEREFORE, BE IT RESOLVED, that the said estimates of revenues and expenditures/expenses shown on the accompanying schedules, as now increased, reduced or changed by the same, are hereby adopted as the budget of the Pima County Flood Control District for the Fiscal Year 2013/2014. Passed and adopted this 18th day of June, 2013. ~~) Ch i man Pima County Flood Contr""' ''-""' ATTEST: APPROVED AS TO FORM: ~~ j Clerk of the Boar "---- Deputy County Attorney CHRISTOPHER STRAUB 3-9 RESOLUTION NO. 2013- SD--"-1_ _ PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE STADIUM DISTRICT BUDGET FOR FISCAL YEAR 2013/2014 WHEREAS, in accordance with the provisions of A.R.S. §42-17101 et seq. and §48-4232, the Board of Supervisors, sitting as the Stadium District Board, did, on May 21, 2013, make an estimate of the different amounts required to meet the public expenditures/expenses for the ensuing year, also an estimate of revenue from sources other than direct taxation, and WHEREAS, publication has been duly made as required by law, of said estimates together with a notice that the Board will hold a public hearing and special board meeting for the purpose of hearing taxpayers at the designated time and place, and WHEREAS, in accordance with said sections of said titles, the Board met on June 18, 2013, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures/expenses, and NOW, THEREFORE, BE IT RESOLVED, that the said estimates of revenues and expenditures/expenses shown on the accompanying schedules, as now increased, reduced or changed by the same, are hereby adopted as the budget of the Pima County Stadium District for the Fiscal Year 2013/2014. Passed and adopted this 18th day of June, 2013. Chairman Pima County Stadium ATTEST: APPROVED AS TO FORM: ~~-·" Clerk of the Board ~ Deputy County Attorney CHRISTOPHER STRAUB 3-10 RESOLUTION NO. 2013 – _74__ RESOLUTION OF THE PIMA COUNTY BOARD OF SUPERVISORS FOR THE LEVY OF TAXES FOR FISCAL YEAR 2013/2014 WHEREAS, in accordance with the provisions of A.R.S. §11-275; A.R.S. §4217101, et. seq.; and A.R.S. §48-3620 and 3903, the Pima County Board of Supervisors did on May 21, 2013, make an estimate of the different amounts required to meet the public expenditures/ expenses of Pima County, Pima County Flood Control District and Pima County Free Library District for the ensuing fiscal year, and on June 18, 2013, the Pima County Board of Supervisors did adopt the budget of Pima County, Pima County Flood Control District and Pima County Free Library District and the amounts to be raised by taxation upon real and personal property within Pima County for Fiscal Year 2013/2014; and WHEREAS, pursuant to A.R.S. §42-17104, a meeting was held on June 18, 2013, at which taxpayers were privileged to appear and be heard in favor of or against any of the proposed Pima County expenditures or tax levies; and WHEREAS, the Pima County Board of Supervisors has received information enabling the Board to determine the amount of taxes and/or special assessments to be imposed on property within the various school districts, municipalities, and special taxing districts in the County for Fiscal Year 2013/2014, by or on behalf of those entities; and WHEREAS, public notice of the levy of taxes was given as required by law, NOW, THEREFORE, BE IT RESOLVED, that the following taxes and special assessments are to be levied upon property located in Pima County for payment of taxes for Fiscal Year 2013/2014 for the entities listed: 3-11 PIMA COUNTY FISCAL YEAR 2013/14 TAX LEVY JURISDICTION VALUATION TAX LEVY STATE OF ARIZONA: State of Arizona Property Tax Primary RATE 7,559,129,097 0 0.0000 STATE (EDUCATION) EQUALIZATION ASSISTANCE TAX: Primary 7,559,129,097 38,725,418 0.5123 7,559,129,097 277,155,468 3.6665 7,590,546,275 7,623,691,280 7,623,691,280 6,768,456,641 28,487,320 59,464,792 3,476,404 17,834,883 386,418,867 0.3753 0.7800 0.0456 0.2635 5.1309 18,100,983 384,917 2.1265 7,559,129,097 7,623,691,280 96,348,660 1,422,750 97,771,410 1.2746 0.0187 1.2933 7,590,546 3,036,219 0.1000 0.0400 747,691 148,820 896,511 548.0000 8.3800 0 473.0000 PIMA COUNTY: Primary General Fund Secondary County Free Library Debt Service Fire District Assistance Flood Control District TOTAL PIMA COUNTY UNORGANIZED SCHOOL DISTRICT TAX: Primary PIMA COMMUNITY COLLEGE: Primary Secondary TOTAL PIMA COMMUNITY COLLEGE CENTRAL ARIZONA WATER CONSERVATION DISTRICT: Ad Valorem Secondary 7,590,546,275 Water Storage Secondary 7,590,546,275 Ground Water Replenishment Category 1 Member Lands Water Usage (rate per acre-foot and usage of 1,364.40 acre-feet) Membership Dues (rate per lot, with 17,759 lots assessed) Total Category 1 Member Lands Category 2 Member Lands Water Usage (rate per acre-foot and no usage) 3-12 PIMA COUNTY FISCAL YEAR 2013/14 TAX LEVY JURISDICTION VALUATION TAX LEVY CITY OF TUCSON: Primary Primary Involuntary Tort Judgments (Arizona Administrative Code Regulation 15-12-202) TOTAL PRIMARY Secondary TOTAL CITY OF TUCSON RATE 3,114,079,421 3,151,042,287 13,119,610 0.4213 3,213,750 16,333,360 28,545,292 44,878,652 0.1032 0.5245 0.9059 1.4304 CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT: 438,743 list attached CITY OF SOUTH TUCSON: Primary Secondary TOTAL CITY OF SOUTH TUCSON 21,690,054 22,125,702 54,832 602,888 657,720 0.2528 2.7248 2.9776 602,871 2,057,565 872,566 1,466,217 2,271,912 1,569,130 1,338,915 1,952,170 2,325,419 1,799,839 2,129,877 7,382,975 3,218,386 673,883 552,544 691,310 1,089,665 411,708 10,724,109 5,204,194 504,888 5,815 3,544 1,215 2,126 1,822 2,835 10,104 3,848 4,455 3,038 4,962 5,911 12,837 9,939 7,800 10,225 3,134 1,550 4,340 7,290 6,411 0.9646 0.1722 0.1392 0.1450 0.0802 0.1807 0.7546 0.1971 0.1916 0.1688 0.2330 0.0801 0.3989 1.4749 1.4117 1.4791 0.2876 0.3765 0.0405 0.1401 1.2698 STREET LIGHTING IMPROVEMENT DISTRICTS: Cardinal Estates Carriage Hills No. 1 Carriage Hills No. 3 Desert Steppes Hermosa Hills Estates Lakeside No. 1 Littletown Longview Estates No. 1 Longview Estates No. 2 Manana Grande "B" Manana Grande "C" Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Rolling Hills Salida del Sol 3-13 PIMA COUNTY FISCAL YEAR 2013/14 TAX LEVY JURISDICTION VALUATION TAX LEVY FIRE DISTRICTS: Arivaca Avra Valley Operations Bonds Total Avra Valley Corona de Tucson Drexel Heights Operations Bonds Total Drexel Heights Golder Ranch Operations Bonds Total Golder Ranch Green Valley Hidden Valley Mescal-J6 Mt. Lemmon Mountain Vista Northwest Operations Bonds Total Northwest Picture Rocks Operations Bonds Total Picture Rocks Rincon Valley Operations Bonds Total Rincon Valley Sabino Vista Sonoita-Elgin Tanque Verde Valley Three Points Operations Bonds Total Three Points Tucson Country Club Estates Why 4,444,829 31,130,256 43,050,017 178,953,828 RATE 111,121 2.5000 1,011,732 186,782 1,198,514 1,205,400 3.2500 0.6000 3.8500 2.8000 5,815,999 620,075 6,436,074 3.2500 0.3465 3.5965 11,024,541 848,042 11,872,583 7,408,761 101,800 40,529 500,065 3,703,211 1.8200 0.1400 1.9600 2.2100 0.7500 1.0621 3.2500 1.4600 25,400,000 3,100,380 28,500,380 2.6926 0.3287 3.0213 1,095,704 227,232 1,322,936 3.2500 0.6740 3.9240 2,602,064 518,533 3,120,597 348,108 108,692 153,400 2.7154 0.5411 3.2565 1.2731 1.9800 1.4118 985,260 454,736 1,439,996 107,000 30,417 3.2500 1.5000 4.7500 0.6181 2.9900 605,743,994 335,238,045 13,573,139 3,815,868 15,386,627 253,644,601 943,310,315 33,713,959 95,825,324 27,343,319 5,489,515 10,865,401 30,315,727 17,310,937 1,017,336 3-14 PIMA COUNTY FISCAL YEAR 2013/14 TAX LEVY JURISDICTION VALUATION TAX LEVY HEALTH DISTRICTS: Ajo-Lukeville Health District 14,997,971 TUCSON UNIFIED SCHOOL DISTRICT NO 1: Primary Maintenance & Operation Unrestricted Capital Adjacent Ways TOTAL PRIMARY RATE 112,485 0.7500 177,081,399 2,416,930 813,650 180,311,979 5.8980 0.0805 0.0271 6.0056 32,456,525 10,751,186 43,207,711 1.0714 0.3549 1.4263 29,700,147 29,700,147 4.1868 4.1868 5,070,229 1,926,072 6,018,262 13,014,563 0.7097 0.2696 0.8424 1.8217 8,288,154 8,288,154 4.4304 4.4304 1,490,475 374,790 2,447,559 4,312,824 0.7894 0.1985 1.2963 2.2842 3,002,397,412 Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption TOTAL SECONDARY 3,029,356,410 MARANA UNIFIED SCHOOL DISTRICT NO 6: Primary Maintenance & Operation TOTAL PRIMARY 709,375,822 Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 714,418,579 FLOWING WELLS UNIFIED SCHOOL DISTRICT NO. 8: Primary 187,074,617 Maintenance & Operation TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 188,811,118 3-15 PIMA COUNTY FISCAL YEAR 2013/14 TAX LEVY JURISDICTION VALUATION TAX LEVY AMPHITHEATER UNIFIED SCHOOL DISTRICT NO. 10: Primary 1,381,230,897 Maintenance & Operation Adjacent Ways TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY RATE 60,303,160 299,727 60,602,887 4.3659 0.0217 4.3876 14,502,752 6,900,694 21,403,446 1.0401 0.4949 1.5350 14,611,275 825 14,612,100 3.5418 0.0002 3.5420 757,236 2,805,013 2,576,032 6,138,281 0.1799 0.6664 0.6120 1.4583 6,450,305 20,759 6,471,064 3.7909 0.0122 3.8031 938,904 987,044 119,326 2,045,274 0.5500 0.5782 0.0699 1.1981 776,019 776,019 3.8882 3.8882 0 0.0000 1,394,361,320 SUNNYSIDE UNIFIED SCHOOL DISTRICT NO. 12: Primary Maintenance & Operation Adjacent Ways TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 412,538,124 420,920,323 TANQUE VERDE UNIFIED SCHOOL DISTRICT NO. 13: Primary 170,152,349 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 TOTAL SECONDARY 170,709,751 AJO UNIFIED SCHOOL DISTRICT NO. 15: Primary Maintenance & Operation TOTAL PRIMARY 19,958,308 Secondary 20,189,693 3-16 PIMA COUNTY FISCAL YEAR 2013/14 TAX LEVY JURISDICTION VALUATION TAX LEVY CATALINA FOOTHILLS UNIFIED SCHOOL DISTRICT NO. 16: Primary 548,804,971 Maintenance & Operation TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 Override Capital Outlay TOTAL SECONDARY RATE 20,099,982 20,099,982 3.6625 3.6625 1,384,142 2,292,778 728,670 1,999,989 6,405,579 0.2515 0.4166 0.1324 0.3634 1.1639 18,520,089 533,889 846,560 19,900,538 4.4957 0.1296 0.2055 4.8308 4,032,913 5,663,901 9,696,814 0.9730 1.3665 2.3395 13,690,217 1,000,170 14,690,387 3.8901 0.2842 4.1743 4,286,412 3,405,173 999,963 8,691,548 1.2131 0.9637 0.2830 2.4598 550,354,786 VAIL UNIFIED SCHOOL DISTRICT NO. 20: Primary Maintenance & Operation Unrestricted Capital Adjacent Ways TOTAL PRIMARY 411,951,177 Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 414,482,307 SAHUARITA UNIFIED SCHOOL DISTRICT NO. 30: Primary Maintenance & Operation Adjacent Ways TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation Override Capital Outlay TOTAL SECONDARY 351,924,548 353,343,653 3-17 PIMA COUNTY FISCAL YEAR 2013/14 TAX LEVY JURISDICTION VALUATION TAX LEVY SAN FERNANDO ELEMENTARY SCHOOL DISTRICT NO. 35: Primary 1,244,998 Maintenance & Operation TOTAL PRIMARY RATE 71,999 71,999 5.7831 5.7831 0 0.0000 85,003 2,536 87,539 1.0960 0.0327 1.1287 7,859,518 0 0.0000 CONTINENTAL ELEMENTARY SCHOOL DISTRICT NO. 39: Primary 303,006,930 Maintenance & Operation Adjacent Ways A.R.S. 15-992 B TOTAL PRIMARY 3,224,600 195,136 197,864 3,617,600 1.0642 0.0644 0.0653 1.1939 1,019,161 534,311 1,553,472 0.3338 0.1750 0.5088 0 0 0.0000 0.0000 1,055,574 0 0.0000 REDINGTON ELEMENTARY SCHOOL DISTRICT NO. 44: Primary 1,384,757 Maintenance & Operation TOTAL PRIMARY 66,745 66,745 4.8200 4.8200 0 0.0000 Secondary 1,265,493 EMPIRE ELEMENTARY SCHOOL DISTRICT NO. 37: Primary Maintenance & Operation A.R.S. 15-992 B TOTAL PRIMARY Secondary Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 7,755,728 305,320,754 BABOQUIVARI UNIFIED SCHOOL DISTRICT NO. 40: Primary Maintenance & Operation TOTAL PRIMARY Secondary Secondary 1,055,574 1,450,432 3-18 PIMA COUNTY FISCAL YEAR 2013/14 TAX LEVY JURISDICTION VALUATION TAX LEVY ALTAR VALLEY ELEMENTARY SCHOOL DISTRICT NO. 51: Primary 31,278,067 Maintenance & Operation TOTAL PRIMARY RATE 1,519,488 1,519,488 4.8580 4.8580 442,644 442,644 1.4096 1.4096 7,258,003,514 3,629,002 0.0500 13,506,007 363,500 2.6914 1,344,230 36,000 2.6781 GLADDEN FARMS COMMUNITY FACILITIES DISTRICT: Secondary 14,826,252 Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 44,479 370,656 415,135 0.3000 2.5000 2.8000 GLADDEN FARMS PHASE II COMMUNITY FACILITIES DISTRICT: Secondary 143,338 Maintenance & Operation TOTAL SECONDARY 430 430 0.3000 0.3000 SAGUARO SPRINGS COMMUNITY FACILITIES DISTRICT Secondary 1,476,754 Maintenance & Operation TOTAL SECONDARY 4,430 4,430 0.3000 0.3000 Secondary Override Maintenance & Operation TOTAL SECONDARY 31,402,131 JOINT TECHNICAL EDUCATION DISTRICT Secondary DOMESTIC WATER IMPROVEMENT DISTRICTS: Mt. Lemmon Domestic Water District Secondary IMPROVEMENT DISTRICTS: Hayhook Ranch Secondary 3-19 PIMA COUNTY FISCAL YEAR 2013/14 TAX LEVY JURISDICTION VALUATION TAX LEVY VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT: Secondary 894,423 Maintenance & Operation TOTAL SECONDARY RATE 2,683 2,683 0.3000 0.3000 27,265 272,654 299,919 0.3000 3.0000 3.3000 CORTARO-MARANA IRRIGATION DISTRICT APPROXIMATELY 12,154.50 ACRES Maintenance & Operation 838,660 69.0000 FLOWING WELLS IRRIGATION DISTRICT 1,681.77 ACRES Maintenance & Operation 32,542 19.3500 5,736 3.0000 QUAIL CREEK COMMUNITY FACILITIES DISTRICT: Secondary Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 9,088,470 SILVERBELL IRRIGATION & DRAINAGE DISTRICT 1,912.15 ACRES Maintenance & Operation MOBILE HOME RELOCATION FUND ASSESSMENT Primary Valuation Unavailable TOTAL 3-20 1,132,091,094 0.5000 FISCAL YEAR 2013/14 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 11706089C 11706166B 11706168A 11706168B 11706168C 117061740 11706177A 11706177B 117061780 11706179A 11706183B 11706187D 117061900 117061910 11706193B 11706193C 11706194A 11706195A 117061960 11706197A 117062000 117062010 117062050 117062060 117062070 117062080 117062090 117062100 117062110 117062120 117062160 117062170 11706218A 11706219D 11706219F 117062200 117067090 117067100 117067110 PARCEL ID # TAX LEVY $2,566.42 4,606.77 3,059.60 117.03 520.72 242.41 551.39 962.77 289.13 1,873.05 5,676.98 2,744.36 1,371.93 1,950.74 561.29 1,668.25 525.64 2,241.71 1,671.45 1,230.69 649.06 2,614.05 1,307.09 1,499.35 2,122.59 1,307.09 1,307.09 3,452.36 537.07 992.89 2,007.90 2,996.97 1,372.12 2,851.98 832.59 2,725.61 1,876.98 1,493.57 476.65 117067120 117067130 117067190 117067200 117067210 117067220 117067230 117067240 117067250 117100600 117100610 117100620 117100630 11710065A 11710066A 117100670 117100680 11710069A 11710069B 117100710 11710075B 117100760 11710077A 117100780 11710079A 11710081D 11710082A 11710083A 117100840 11710089A 117100920 11710094A 117100950 117100960 117100970 11710098A 117100990 11710100A 117101010 3-21 $112.97 807.51 3,763.18 690.24 621.15 12.29 1,260.25 757.11 125.88 1,593.88 888.21 1,432.90 1,573.23 1,011.51 907.94 733.02 257.90 237.74 315.55 49.17 1,436.90 3,130.35 1,346.42 421.89 1,101.06 927.80 988.46 522.44 451.51 10,533.53 379.23 287.04 322.68 539.96 232.03 361.65 690.36 898.11 1,916.19 FISCAL YEAR 2013/14 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117101020 117101210 117101250 117101260 117101270 117101280 117101290 117101300 117101310 117101320 11710133A 117101350 117101360 117110160 117110170 117110180 11711020A 117110210 117110730 117110740 117110750 11711076A 11711076B 117110770 117110780 117110790 11711080A 11711080C 117110820 117110830 117110840 11711085A 117110890 117110900 117110910 117110920 11711096C 11711096D 11711096E PARCEL ID # TAX LEVY $1,427.74 1,397.32 511.81 624.72 389.43 811.32 547.64 401.48 356.37 332.27 729.02 455.02 393.71 1,053.86 12,685.44 568.60 1,351.22 2,708.40 607.88 886.74 245.61 968.05 2,047.60 487.47 503.82 889.28 24,672.78 2,882.22 1,310.28 1,505.86 2,258.79 2,844.36 876.84 3,687.64 1,091.60 980.22 11,509.03 8,595.64 5,431.92 117110980 117110990 117111000 117111010 11711102A 117111040 117111050 117111060 117120030 11712006A 11712007A 117120080 117120130 117120140 117120150 11712017A 11712019A 117120200 117120210 117120220 117120280 117120290 117120300 117120310 11712033A 117120360 11712037A 117120470 11712048A 117120490 117120860 11712087B 11712087C 11712098A 11712099A 11712103C 117121240 117121250 117121260 3-22 $1,390.62 624.47 1,602.54 1,166.58 1,237.81 1,408.07 1,488.65 323.48 93.12 878.19 3,540.31 3,837.92 598.47 853.42 249.54 2,324.93 557.91 2,812.52 3,007.79 779.91 755.39 766.45 468.35 2,199.54 1,384.04 295.03 1,900.80 1,576.67 88.26 68.22 1,517.91 5,311.14 2,667.16 17,866.65 2,984.43 21,445.38 483.11 462.51 471.06 FISCAL YEAR 2013/14 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117121270 117121280 117121290 117121300 117121310 117121320 117121330 117121340 117121350 117121360 117121370 117121380 117121390 117121400 117121410 117121420 117121430 117121440 117121450 117121460 117121470 117121480 117121490 117121500 117121510 117121520 117121530 117121540 117121550 117121560 117121570 117121580 117121590 117121600 117121610 117121620 117121630 117121640 117121650 PARCEL ID # TAX LEVY $237.93 481.26 1,086.43 149.60 176.89 176.89 169.76 264.91 912.61 142.60 88.02 132.27 132.27 88.02 142.60 142.60 102.89 79.90 79.90 119.61 145.79 382.80 142.60 88.02 132.27 132.39 88.88 142.35 142.84 103.14 79.90 79.90 119.61 145.79 142.60 88.02 132.27 132.39 88.88 117121660 117121670 117121680 117121690 117121700 117121710 117121720 117121730 117121740 117121750 117121760 117121770 117121780 117121790 117121800 117121810 117121820 117121830 117121840 117121850 117121860 117121870 117121880 117121890 117121900 117121910 117121920 117130250 117130260 11713027A 117130290 117130300 117130310 117130360 11713037A 117130390 117130400 117130410 117130420 3-23 $142.35 142.84 102.89 79.90 79.90 119.61 145.79 135.34 80.52 132.27 132.39 88.88 142.35 142.84 102.89 79.90 79.78 119.61 144.93 290.11 211.93 441.43 203.20 363.25 3,454.51 311.01 976.78 805.79 188.57 615.28 1,278.45 233.56 233.56 1,315.63 1,164.37 4,572.35 2,410.49 1,839.24 1,040.64 FISCAL YEAR 2013/14 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117130430 117131560 11713157A 11713158A 117131590 117131600 117131610 117131620 117131630 117131640 117131650 117131660 117131670 117131680 117131720 117131740 117131750 117131760 117131770 117131780 117131790 117131800 11713182A 117131830 117132170 117132180 117132190 117132200 117132210 117132220 117132230 117132240 117132250 117132260 117132270 11714072A 11714077A 11714081A 117140860 PARCEL ID # TAX LEVY $1,513.11 3,938.66 2,746.08 929.70 1,249.68 3,408.01 676.10 1,025.46 113.59 762.15 30.73 958.83 958.83 398.99 2,928.38 1,268.49 534.86 815.01 966.21 737.57 424.84 332.27 3,007.30 1,194.24 165.21 1,441.94 361.04 351.08 351.08 361.04 349.24 332.09 349.24 332.46 5,937.83 1,002.97 1,831.07 1,407.83 2,657.69 117140870 117150010 117150030 117150040 117150050 117160030 117160050 11716007B 117160100 117160110 117160130 117160330 117160360 117160370 117170010 117170020 117170060 11717007B 11717008B 117170090 117170110 117170120 117170170 11717020A 117170340 117170380 117170400 11717044B 117170610 117170620 117170630 117170640 117170650 117170660 117170670 117170680 117170690 117170700 117170710 3-24 $1,728.85 2,441.09 859.69 958.83 1,924.92 3,012.71 1,192.64 5,546.37 1,709.80 1,945.45 2,940.92 886.06 921.96 1,130.93 2,401.51 903.52 542.11 490.60 1,132.53 1,705.62 2,012.26 2,665.25 2,966.92 2,805.33 461.96 942.30 410.95 1,767.39 33.81 32.88 32.88 33.81 26.18 25.51 25.51 25.51 26.18 33.81 32.82 FISCAL YEAR 2013/14 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117170720 117170730 117170740 117170750 117170760 117170770 117170780 117170790 117170800 117170810 117170820 117170830 117170840 117170850 117170860 117170870 117170880 117170890 117170900 117170910 117170920 117170930 117170940 117170950 117170960 117170970 PARCEL ID # TAX LEVY $32.82 33.81 26.61 38.60 38.60 35.46 42.29 33.87 33.01 33.01 33.87 26.31 25.57 25.57 25.57 26.31 33.87 32.94 32.94 32.94 32.94 33.87 26.61 38.60 38.60 38.60 3-25 117170980 117170990 117171000 117171010 117171020 117171030 117171040 117171050 117171060 117171070 117171080 117171090 117171100 117171110 117171120 117171130 117171140 117171150 117171160 117171170 117171180 117171190 117171200 117171210 11720024A $39.15 33.87 33.01 33.01 33.87 26.31 25.57 25.57 25.57 26.31 33.87 32.94 32.94 32.94 32.94 33.87 282.86 119.36 366.57 342.72 286.91 286.91 97.60 142.47 3,999.51 Total Levy $438,742.57 Passed and adopted this 19th day of August, 20 3. AUG I 9 2013 airman Pima County Board of S ATTEST: ~~ Clerk of the Boa~~ APPROVED AS TO FORM: 3-26 BUDGET ISSUES This section of the Fiscal Year 2013/2014 Adopted Budget for Pima County identifies the predominant budget issues faced by the Pima County Board of Supervisors, during the formulation and adoption of this fiscal year’s budget. The issues are delineated in the County Administrator’s memorandum, Transmittal of Recommended Fiscal Year 2013/14 Budget, dated April 30, 2013; his May 21, 2013 memorandum, Tentative Budget Adoption: Fiscal Year 2013/14; and his June 18, 2013 memorandum, Fiscal Year 2013/14 Final Budget Adoption. (The memoranda are located on pages 4-3, 4-35, and 4-39, respectively.) The tax rates included in the June 18 memorandum are not the final rates; Schedule B in the State Reports section contain the reduced County Tax Rates approved for the fiscal year 2013/2014. Issues Synopsis During the development of the fiscal year 2013/14 budget, the following issues were recognized: • Property Taxes – The Primary Net Assessed Value of the County for fiscal year 2013/14 decreased $515 million or 6.38 percent from the current year. The value of existing property actually decreased by more than 8 percent, but was partially offset by an increase of 1.88 percent as a result of new construction added to the tax base. Because the tax base has decreased for fiscal year 2013/14, use of the current tax rate results in a levy amount that is $17,595,130 less than the Fiscal Year 2012/13 levy and $22,775,656 below the fiscal year 2013/14 neutral levy as determined by the state’s Truth in Taxation statutes. The contraction of the property tax base is expected to continue into fiscal year 2014/15 with the Net Assessed Value projected to decline by half a percent. • State-Shared Revenues – State shared sales tax revenue is projected to increase by $5.7 million in fiscal year 2013/14. This increase reflects a gradual recovery in the local economy. • University of Arizona Medical Center – South Campus - In fiscal year 2010/11, the County entered into a two year agreement with the Arizona Board of Regents (ABOR) on behalf of the University of Arizona College of Medicine for funding of what is now designated the University of Arizona Medical Center – South Campus. In May 2012 the Board of Supervisors approved a second two year contract with ABOR with an annual base funding of $15,000,000. • Non-General Fund Subsidies – It has been the policy of the Board of Supervisors not to allow deficits in non-General Fund funds of the County to roll over from year-to-year on a long term basis. Fund deficits ultimately become liabilities on the General Fund and undermine the fiscal stability and integrity of the County. Three funds in the County are projected to run a deficit in fiscal year 2013/14. Consequently, the Adopted Budget includes a total of $2.8 million to be appropriated from the General Fund and reserved in the Budget Stabilization Fund to be used, as needed, to subsidize the funds. • Rainy Day Funds - Having a budgeted reserve has given the County a favorable bond rating which has produced substantial savings from lower interest payments on County bonds. The reserve has also enabled the County to minimize the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. Based on revenues and transfers-in for fiscal year 2013/14, $22,800,043 is needed to reserve five percent of General Fund revenues. • Departmental Requests for Supplemental Funding - The total net negative General Fund impact of all supplemental requests received from departments was over $6.1 million. Many 4-1 of these requests were justified and will need to be addressed at some point in the future. However, resources are not available in fiscal year 2013/14 to fund any of the requests. • General Fund Fiscal Year 2012/13 Ending Fund Balance – The projected General Fund available ending fund balance for fiscal year 2012/13 is $44,056,613. This is an increase of $14,126,026 over the budgeted General Fund Reserve of $29,930,587. This increase is from numerous offsetting increases and decreases in actual expenditures, revenues and operating transfers from the Adopted Budget The primary factor contributing to the increase is a beginning General Fund balance that was greater than was anticipated at the time the fiscal year 2012/13 Budget was adopted. Numerous General Fund revenues from State, Federal, and County sources were greater than estimated. In addition, several General Fund expenditures, through a variety of management initiatives, were reduced below their budgeted amounts. • Road Repair – In fiscal year 2012/13, the County took the unprecedented action of appropriating County General Fund resources for the purpose of road repair in the amount of $10 million. This program will continue in fiscal year 2013/14 with a $5 million appropriation from the General Fund to accelerate preservation and rehabilitation of 100 miles or 5.7 percent of paved County roads. The increase in the primary property tax rate necessary to fund these repairs is 6.87 cents per $100 of assessed valuation. • Medical Insurance – In prior fiscal years, the County had purchased medical insurance from an independent provider. Over the last five years the County’s employee medical insurance premium increased by an average of 15 to 20 percent yearly. In order to control the rate of increase of employee medical insurance costs, the County moved to a self-insured medical plan run by a third party administrator. Under this new model, fiscal year 2013/14 insurance costs are forecasted to increase by less than 7% from the fiscal year 2012/13 cost. • Employee Compensation – Other than the small increase of one percent related to retirement contributions in fiscal year 2011/12, County employees have not received an across the board compensation increase since fiscal year 2007/08. For fiscal year 2013/14, compensation includes 1) a one-time, lump sum award for eligible employees; 2) an across the board ongoing general adjustment of one percent awarded to all eligible employees effective the pay period starting on June 30, 2013; 3) an across the board ongoing general adjustment of two percent awarded to all eligible employees effective the pay period beginning December 29, 2013. • Solid Waste Services – Effective June 1, 2013, Pima County went from a direct service model of providing solid waste services to the public to a new model of having a private contractor providing these services. This change will reduce the County’s forecasted fiscal year 2013/14 costs for this function by nearly $4 million. Since the economic recession began more than four years ago, a series of across-the-board reductions in departmental budgets have been implemented. The cumulative reduction in departmental budgets during this time has been approximately 11.5 percent except for the Sheriff’s Office which has been reduced by 2.5 percent. Collectively over four years, these actions have reduced General Fund expenditures substantially. The following County Administrator’s memoranda details and discusses these issues at length. 4-2 4-3 4-4 4-5 4-6 4-7 4-8 4-9 4-10 4-11 4-12 4-13 4-14 4-15 4-16 4-17 4-18 4-19 4-20 4-21 4-22 4-23 4-24 4-25 4-26 4-27 4-28 4-29 4-30 4-31 4-32 4-33 4-34 4-35 4-36 4-37 Note: The final paragraph of this memorandum, Tentative Budget Adoption: Fiscal Year 2013/2014, May 21, 2013, makes reference to the publication of the Tentative Budget, “. . . in a format prescribed by the Arizona Auditor General” and indicates that the format is presented in the attachment. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-38 4-39 4-40 4-41 4-42 Note: The final paragraph of this memorandum, Fiscal Year 2013/14 Final Budget Adoption, June 18, 2013, makes reference to the publication of the Final Budget, “. . . reflected in the attached Arizona Auditor General prescribed schedules” and indicates that the format is presented in the attachment. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-43 This page intentionally left blank. 4-44 Pima County FY 2013/2014 Adopted Budget BUDGET OVERVIEW Financial Structure Consolidated Overview of the County Budget by Fund Total County Budget by Source and Use Revenues & Expenditures for Fiscal Years 2011/2012 Through 2013/2014 Budget in Brief Fiscal Year 2013/2014 Adopted Full Time Equivalent Positions for Fiscal Years 2011/2012 Through 2013/2014 Pima County Capital Improvement Program Overview 5-1 Pima County FY 2013/2014 Adopted Budget FINANCIAL STRUCTURE Accounting policies: The Pima County accounting policies are guided by the State of Arizona Auditor General through the Uniform Accounting Manual for Arizona Counties. The policies conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB) and provide a consistent basis for presenting financial information of the County. Fund accounting: The financial transactions of the County are recorded in individual funds, each of which is considered a separate fiscal entity. Each fund is accounted for with a separate set of selfbalancing accounts that comprise its assets, liabilities, net assets, revenues, and expenditures or expenses, as appropriate. The various funds and subsidiary ledgers are classified by category and type as follows: Fund Type Description GOVERNMENTAL FUNDS Governmental funds use the modified accrual basis of accounting, a current financial resource measurement focus. Governmental Funds are comprised of the following: General Fund The General Fund is the County’s principal financing vehicle for general government operations and for resources that are not required to be accounted for in another fund. Special Revenue Funds Account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include the following: z z z z z Funding Source Funded largely by primary property tax revenue and state shared sales tax revenue. Economic Development & Tourism – Accounts for resources used to promote business and job development and business retention in Pima County and the state of Arizona for the purpose of enhancing the economic welfare of the inhabitants of the County. Transient lodging excise (hotel/motel) tax revenues. Employment & Training - Accounts for resources controlled by the County as a prime sponsor under the Workforce Investment Act of 1998, superseding the Jobs Training Partnership Act. Also includes Youth Opportunity (YO) grant, Pima Vocational High School, and many other grants. Primarily Federal Government revenue. Environmental Quality - Accounts for resources specifically identified to be expended for the protection of water, air, and land from pollutants. Air quality inspection and application fees; revenues from alternate onsite disposal plans; and federal and state grants. Library District – Accounts for resources used for the management and operation of the Pima County Free Library District. Secondary property tax revenue. Health - Accounts for resources used to finance activities involved in the conservation and improvement of public health, and various animal control functions. Federal and state grants; charges for services provided; and operating transfers from the General Fund. 5-2 Pima County FY 2013/2014 Adopted Budget Fund Type Description Funding Source GOVERNMENTAL FUNDS (cont’d) Special Revenue Funds (cont’d) Regional Flood Control District - Accounts for expenditures necessary to analyze, design, and maintain flood control improvements to protect persons and property from floodwaters. Secondary property tax revenue. School Reserve Fund – Accounts for resources specifically identified to be expended for education programs in the Pima County Accommodation District and specialized educational programs that extend outside the boundaries of individual school districts. Federal and state grants; private donations; Arizona Department of Education. Solid Waste Fund – Accounts for resources used to provide solid waste disposal facilities and services and tire recycling services. Landfill tipping fees; County share of state tax on new tire sales. Stadium District – Accounts for resources specifically identified to be expended for the management and operation of Kino Stadium. Car rental surcharge fees; recreational vehicle surcharge fees; hotel/motel bed taxes; and charges for services provided for special events. Transportation - Accounts for administrative and operating costs expended for highways and streets, as well as resources transferred to the Capital Projects Fund for construction of highways and streets. County share of gasoline tax collected by state Highway User revenues; Vehicle License Tax revenues; and charges for services. Other Special Revenue Funds - Account for resources to be expended for various other programs of the County, including various probation programs, consumer protection programs, family support, antiracketeering programs, law library, etc. Federal and state grants. Antiracketeering funding is provided by court ordered forfeitures, diversion fees, and restitution payments. Accounts for the accumulation of resources for, and the payment of, long term debt principal and interest applicable to Governmental Funds. This fund manages the debt for Transportation bonds and loans, Certificates of Participation, and General Obligation bonds. Secondary tax levy on real and personal property; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund for the payment of Transportation bonds and loans; transfers for payment of Certificates of Participation. z z z z z z Debt Service Fund 5-3 Pima County FY 2013/2014 Adopted Budget Fund Type Description Funding Source Capital Projects Fund Accounts for financial resources to be used for the acquisition or construction of major capital assets, including land, buildings, roads and streets, drainage ways, libraries, and parks (other than those financed by Proprietary Funds). Bond sale proceeds; federal and state grants; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund; transfers of Regional Flood Control District and Library District monies; reimbursements associated with specific capital projects and from other governments. PROPRIETARY FUNDS Proprietary funds are used to account for Pima County’s business-type activities. These funds use the economic resources measurement focus and accrual basis of accounting. This measurement focus provides for the short term and long term recognition of revenues and expenses. Proprietary Funds are comprised of: Enterprise Funds Account for operations that are financed and operated in a manner similar to private business enterprises. Enterprise funds within Pima County include the following: GOVERNMENTAL FUNDS (cont’d) z z z Development Services - Accounts for the operations that provide zoning permits, enforce ordinances, and administer uniform building codes. License and permit fees for plan examinations and zoning; penalties related to the issuance of building, plumbing, mechanical, electrical and mobile home permits; and charges for services such as plan checks and subdivision coordination. Parking Garages - Accounts for the management and operation of eight parking facilities located in downtown Tucson. Parking fees from six public parking garages and two parking lots owned by Pima County. Regional Wastewater Reclamation- Accounts for the management and operation of wastewater treatment and water pollution control facilities. Sewer user, sewer connection, and sanitation fees. 5-4 Pima County FY 2013/2014 Adopted Budget Fund Type Internal Service Funds Description Funding Source Account for the financing of goods or services provided by one department to other departments of the County on a cost reimbursement basis. Internal Service funds include the following: z z z Self Insurance Trust Fund - Accounts for the risk management function of the County. The fund is administered by the Board of Supervisors and an appointed board of trustees, and provides self insurance for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also provides coverage for certain types of litigation. Financed by charges to specific user departments and to the General Fund. Health Benefits Trust – Accounts for a new selfinsured plan that provides employees and their families with comprehensive and affordable benefits options for healthcare (medical, pharmacy, and dental), life and other healthrelated insurances, and wellness and employee assistance programs. The fund is administered by the Board of Supervisors and an appointed board of trustees. (The function was previously a purchased insurance plan and was administered through an agency fund.) Financed by employee payroll deductions and charges to specific user departments for participating employees, and payments received from former employees for COBRA premiums. Other Internal Service Funds - Account for the acquisition, operation, and maintenance of automotive and telecommunications equipment used by County departments and for printing services provided to County departments. Financed by fees and reimbursements charged to user departments. FIDUCIARY FUNDS Fiduciary funds do not include resources belonging to Pima County; therefore, they are not part of the County’s budgeting process. The County does, however, have custodial responsibility for these funds and reports them in its Comprehensive Annual Financial Report. Agency Funds Account for cash and investments held by the County on behalf of various fire districts, cities and towns, individuals, the state and other agencies. Also included are clearing funds for payroll and property taxes. Investment Trust Fund Accounts for cash and investments held by the County on behalf of various school districts. SUBSIDIARY LEDGERS It should be noted that balances from the former General Fixed Asset Account Group and the General Long Term Debt Account Group are now considered subsidiary ledgers and are reported within the County’s government-wide financial statements, as required by GASB 34. 5-5 Pima County FY 2013/14 Adopted Budget CONSOLIDATED OVERVIEW OF COUNTY BUDGET BY FUND REVENUES BY FUND CAPITAL PROJECTS FUNDS 3.80% ENTERPRISE FUNDS 19.44% GENERAL FUND 47.58% DEBT SERVICE FUND 6.07% SPECIAL REVENUE FUNDS 23.11% EXPENDITURES BY FUND ENTERPRISE FUNDS 17.77% GENERAL FUND 39.74% CAPITAL PROJECTS FUNDS 14.40% DEBT SERVICE FUND 9.79% FUNDING SOURCES GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUND CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS EST. BEGINNING FUND BALANCE 2013/2014 44,056,613 92,457,661 36,000,489 74,380,722 174,770,393 SPECIAL REVENUE FUNDS 18.30% ADOPTED REVENUES 2013/2014 467,420,706 227,024,490 59,611,817 37,372,695 190,993,523 ADOPTED EXPENDITURES 2013/2014 (503,524,831) (231,817,365) (124,043,471) (182,441,811) (225,072,139) OTHER FINANCING SOURCES 2013/2014 94,000,000 70,000,000 INTERFUND TRANSFERS IN / (OUT) ESTIMATED ENDING FUND BALANCE (7,952,488) (65,958,444) 64,072,901 49,169,468 (38,272,595) Note: Enterprise Fund amounts do not include the impact of the Regional Wastewater Reclamation Capital Improvement Program totaling 113,094,448. Note: The above charts do not include Internal Service Funds. 5-6 21,706,342 35,641,736 72,481,074 172,419,182 Pima County FY 2013/2014 Adopted Budget TOTAL COUNTY BUDGET BY SOURCE AND USE REVENUES INVESTMENT EARNINGS 0.18% FINES AND FORFEITS 0.92% MISCELLANEOUS 2.00% MEMO REVENUE 0.51% TAXES 39.89% CHARGES FOR SERVICES 23.41% INTERGVRNMTL 31.73% REVENUES TAXES SPECIAL ASSESSMENTS LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INVESTMENT EARNINGS MISCELLANEOUS MEMO REVENUE LICENSES & PERMITS 1.36% FY 2011/2012 ACTUAL 407,324,920 245,020 13,493,662 328,264,508 274,284,737 10,744,402 3,111,867 29,207,407 4,991,727 1,071,668,250 FY 2012/2013 ADOPTED 390,915,887 12,468,981 327,071,943 221,882,131 7,008,556 2,300,321 21,636,555 7,045,000 990,329,374 FY 2013/2014 ADOPTED 391,923,476 13,312,371 311,726,615 230,001,883 9,084,860 1,731,949 19,642,077 5,000,000 982,423,231 EXPENDITURES CAPITAL OUTLAY 14.22% PERSONNEL SERVICES 34.18% OPERATING EXPENSES 51.60% EXPENDITURES PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY FY 2011/2012 ACTUAL 409,129,637 581,455,599 149,124,615 1,139,709,851 Note: The above charts do not include Internal Service Funds. 5-7 FY 2012/2013 ADOPTED 419,687,283 591,987,525 221,821,633 1,233,496,441 FY 2013/2014 ADOPTED 433,074,038 653,668,902 180,156,677 1,266,899,617 Pima County FY 2013/2014 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2011/2012 - 2013/2014 FY 2011/2012 Actual FY 2012/2013 Adopted Estimated FY 2012/2013 Revenue Taxes Intergovernmental Charges for Services Licenses & Permits Fines & Forfeits Miscellaneous Revenue Investment Earnings Memo Revenue 291,646,744 127,029,138 39,303,701 2,699,499 5,213,090 12,648,062 620,684 1,608,293 280,910,688 126,332,705 32,000,478 2,515,000 5,779,310 6,181,326 183,854 - 281,955,000 130,299,812 32,048,393 2,746,500 5,774,317 7,595,043 528,491 - Total 480,769,211 453,903,361 460,947,556 Expenditures Personnel Services Operating Expenses Capital Equipment > $5,000 256,273,123 188,247,304 1,278,962 272,886,814 218,811,669 193,250 269,580,622 189,175,915 952,555 Total 445,799,389 491,891,733 459,709,092 Revenue Taxes Special Assessments Intergovernmental Charges for Services Licenses & Permits Fines & Forfeits Miscellaneous Revenue Investment Earnings Memo Revenue 49,530,131 245,020 155,725,440 14,687,087 5,459,036 5,035,856 12,578,496 725,482 330,120 46,915,047 157,495,605 13,306,412 5,035,381 1,204,984 10,837,706 533,301 - 47,066,828 158,063,104 14,452,933 4,912,112 1,227,271 12,221,269 778,334 - Total 244,316,668 235,328,436 238,721,851 Expenditures Personnel Services Operating Expenses Capital Equipment > $5,000 100,117,931 110,587,504 6,138,770 106,182,467 118,474,825 5,691,520 104,694,879 125,436,690 6,931,361 Total 216,844,205 230,348,812 237,062,930 Revenue Taxes Intergovernmental Investment Earnings 66,148,045 11,166 242,234 63,090,152 - 63,025,000 5,903 157,333 Total 66,401,445 63,090,152 63,188,236 Expenditures Operating Expenses Debt Service 33,018,518 104,318,708 112,966,351 113,524,168 Total 137,337,226 112,966,351 113,524,168 FY 2013/2014 Adopted General Fund 285,500,195 131,772,411 35,145,041 2,785,670 5,779,310 6,228,020 210,059 467,420,706 285,799,160 217,347,671 378,000 503,524,831 Special Revenue 46,811,464 146,091,835 14,649,045 5,325,701 3,283,550 10,232,801 630,094 227,024,490 107,544,531 117,691,240 6,581,594 231,817,365 Debt Service 5-8 59,611,817 59,611,817 124,043,471 124,043,471 Pima County FY 2013/2014 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2011/2012 - 2013/2014 FY 2011/2012 Actual FY 2012/2013 Adopted Revenue Intergovernmental Charges for Services Miscellaneous Revenue Investment Earnings Memo Revenue 44,141,137 3,079,584 564,659 698,489 - 43,773,313 2,541,905 1,638,500 102,500 41,879,356 3,019,682 2,624,956 483,977 - Total 48,483,869 48,056,218 48,007,971 Expenditures Personnel Services Capital Projects 81,726 149,529,564 (1,950) 224,129,376 170,477,081 28,164,953 Total 149,611,290 224,127,426 198,642,034 Revenue Intergovernmental Charges for Services Licenses & Permits Sewer Connection Fees Fines & Forfeits Miscellaneous Revenue Investment Earnings Memo Revenue Capital Contributions 1,357,627 200,707,357 5,335,127 16,507,008 495,456 3,467,520 980,943 482,696 2,570,618 156,831,156 4,918,600 16,502,180 24,262 3,149,343 1,480,666 7,045,000 161,327,246 10,000 2,345,233 675,413 5,000,000 Total 231,904,352 189,951,207 174,687,814 40,619,952 40,923,701 2,307,743 59,655,820 (2,307,743) 32,962,646 40,551,003 40,819,684 2,283,806 54,664,230 44,868,559 190,157,821 174,162,119 180,903,476 39,727,267 45,925,121 31,790,766 62,657,098 (2,282,054) 47,253,941 225,072,139 TOTAL REVENUE 1,071,793,038 990,329,374 1,140,636,721 982,423,231 TOTAL EXPENDITURES 1,139,749,931 1,233,496,441 1,189,841,700 1,266,899,617 Estimated FY 2012/2013 FY 2013/2014 Adopted Capital Projects 33,862,369 2,376,867 1,133,459 37,372,695 3,080 182,438,731 182,441,811 Enterprise Expenditures Personnel Services Operating Expenses Capital Equipment > $5,000 Debt Service Contra Assets Depreciation Expense Total 52,656,857 81,810,545 544,120 18,864,048 (364,869) 36,647,120 Note: The above data does not include Internal Service Funds. 5-9 161,247,254 5,201,000 16,583,676 22,000 2,047,797 891,796 5,000,000 190,993,523 Pima County FY 2013/2014 Adopted Budget BUDGET IN BRIEF Arizona Revised Statute §42-17105 requires the Pima County Board of Supervisors to adopt a budget for each fiscal year. On June 18, 2013, the Board adopted the budget for fiscal year 2013/14, which covers the period from July 1, 2013 through June 30, 2014. Pima County’s Fiscal Year 2013/14 Adopted Budget includes: • $1.267 billion in expenditures • $982 million in revenues • $163.4 million in operating transfers between the various operating funds • $164.0 million total in debt issues including $20.0 million in General Obligation bonds, $16.0 million in Transportation bonds, $58.0 million in Certificates of Participation, and $70.0 million in Sewer Revenue Obligations Graphic analyses of expenditures by fund and functional area are presented below: Comparison of Expenditures by Fund Expenditures by Fund (000's) Fiscal Years 2012/2013-2013/2014 Expenditures by Fund Fiscal Year 2013/2014 600,000 Enterprise 17.8% Capital Projects 14.4% 500,000 General Fund 39.7% 400,000 300,000 200,000 100,000 Debt Service 9.8% Special Revenue 18.3% 0 General Fund Special Revenue Debt Service 2012/2013 Capital Projects Enterprise 2013/2014 GENERAL FUND: The Fiscal Year 2013/14 Adopted Budget for General Fund expenditures increased by $11.6 million over fiscal year 2012/13. Major factors contributing to this net increase include: • $4.7 million increase in medical insurance and retirement benefits costs • $4.5 million ongoing employee compensation adjustment of a 1% salary increase effective June 30, 2013 and a 2% salary increase effective December 29, 2013 • $3.4 million increase in Information Technology for Geographic Information System (GIS) costs now charged to departments under the County’s Central Cost Allocation Plan and additional maintenance and consulting costs • $3.5 million increase for a one time employee compensation adjustment in July, 2013 • $2.9 million increase for the Sheriff department to maintain current service levels and increase officers’ uniform allowance • $2.1 million increase in Motor Pool charges • $1.5 million increase in the County Attorney department to maintain current service levels • $1.3 million increase in maintenance and utilities costs of Natural Resources Parks & Recreation based on a mid-year analysis and adjustment in fiscal year 2012/13 • $0.7 million increase for Facilities Maintenance due to new County buildings coming on line • $0.5 million reduction in General Fund support to Development Services • $0.7 million transfer of Human Resources costs to the Health Benefits Trust Fund • $1.2 million reduction in elections costs in the Recorder’s office from the primary and general elections in 2012 • $1.2 million reduction for the transfer of costs from Institutional Health to the Health Department special revenue fund as part of a reorganization of the Health Services functional area 5-10 Pima County FY 2013/2014 Adopted Budget General Fund - continued • • • $2.0 million reduction in elections costs in the Elections office from the primary and general elections in 2012 $7.1 million decrease in the General Fund budgeted reserve, shown as a contingent expenditure also includes other position related adjustments, benefits adjustments, adjustments for one time costs, etc. SPECIAL REVENUE FUNDS: The Fiscal Year 2013/14 Adopted Budget for Special Revenue Funds expenditures increased by $1.5 million over fiscal year 2012/13. Major factors contributing to this net increase include: • $3.7 million net increase in budgeted expenditures for many smaller special revenue funds such as Sheriff federal RICO $500k, Natural Resources Parks & Recreation Special Programs $756k, County Attorney Fill the Gap $316k, Superior Court AOC appropriated funds $503k, etc. • $2.2 million increase in Transportation resulting from higher HURF tax revenues as a result of improving economic conditions and a partial reversal of HURF shifts to the State • $1.9 million increase in Health department to correct an underfunded budget in fiscal year 2012/13 based on a mid year analysis and adjustment in 2012 • $1.6 million increase in budgeted grants for the Office of Emergency Management & Homeland Security based on unanticipated grant awards in the previous year • $1.5 million increase in Pima Animal Care Center to correct an underfunded budget in fiscal year 2012/13 based on a mid year analysis and adjustment in 2012 • $1.2 million increase in the County Free Library budget for expanded services and book expenses • $1.0 million increase in the Regional Flood Control District for additional maintenance and engineering costs • $1.9 million decrease in Sheriff grants offset by increased funding in the General Fund • $2.0 million decrease in County Attorney grants partially offset by increased funding in the General Fund • $2.8 million reduction to Community Services Employment & Training workforce grant funding • $5.2 million decrease in Community Development & Neighborhood Conservation grants due to the expiration of the Neighborhood Stabilization II (NSP II) program • also includes other position related adjustments, benefits adjustments, adjustments for one time costs, etc. DEBT SERVICE FUND: The Fiscal Year 2013/14 Adopted Budget for Debt Service Fund expenditures increased $11.1 million over fiscal year 2012/13. This increase is the net of retired debt and anticipated debt service costs related to bond and certificates of participation sales to be made in fiscal year 2013/14. (See the Supplemental Information section – Long Term Debt.) CAPITAL PROJECTS FUND: The Fiscal Year 2013/14 Adopted Budget for the Capital Projects Fund expenditures decreased by $41.7 million from fiscal year 2012/13, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2013/14 to Fiscal Year 2017/18 Capital Improvement Plan. (See the Capital Improvement Projects section Summary of Active Capital Improvement Projects.) ENTERPRISE FUNDS: The Fiscal Year 2013/14 Adopted Budget for Enterprise Fund expenses increased by $50.9 million over fiscal year 2012/13. The increase is attributable to Regional Wastewater Reclamation’s decommissioning of its Randolph Park treatment facility and the resulting recognition of its book value as a cost, as well as increased depreciation associated with capital improvements at the Ina Road facility. 5-11 Pima County FY 2013/2014 Adopted Budget Comparison of Expenditures by Functional Area Expenditures by Function Expenditures by Function (000's) Fiscal Year 2013/2014 Public Works 36.2% Health Services 6.4% Fiscal Years 2012/2013-2013/2014 General Government Services 23.7% Community Resources 8.0% Justice & Law 25.7% 500,000 400,000 300,000 200,000 100,000 0 s s s s ork Law vi ce urce v ic e e& Ser cW i Ser es o l c i t h ' R b t t l s v a Pu ity Ju He l Go mun er a Com Gen 2 012/2 013 2 013/2 014 GENERAL GOVERNMENT SERVICES: The Fiscal Year 2013/14 Adopted Budget for expenditures for the General Government Services functional area increased by $68.2 million over fiscal year 2012/13. Major reasons for the net increase include: • $58.6 million increase in budgeted expenditures for the County’s mandated payments to the state for AHCCCS and ALTCS transferred to Finance & Risk Management from Institutional Health • $11.1 million increased debt service based on the net of retired debt and anticipated debt service costs related to bond and certificates of participation sales to be made in fiscal year 2013/14 • $3.4 million increase in Information Technology for Geographic Information System (GIS) costs now charged to departments under the County’s Central Cost Allocation Plan and additional maintenance and consulting costs • $1.6 million increase in budgeted grants for the Office of Emergency Management as a result of unanticipated grant awards in fiscal year 2012/13 • $1.5 million compensation adjustment comprised of a one time adjustment, a 1% salary increase effective June 30, 2013 and a 2% salary increase effective December 29, 2013 • $1.2 million increase for from the transfer of Photo Traffic Enforcement from the Office of Court Appointed Counsel to Non Departmental • $0.7 million increase for additional funding for Facilities Maintenance due to new County buildings • $0.5 million increase in medical insurance and retirement costs • $1.2 million decrease in elections costs in the Recorder’s office from the primary and general elections in 2012 • $2.0 million reduction in elections costs in the Elections office from the primary and general elections in 2012 • $7.1 million decrease in the General Fund budgeted reserve, shown as a contingent expenditure • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. COMMUNITY RESOURCES: The Fiscal Year 2013/14 Adopted Budget for expenditures for the Community & Economic Development functional area decreased by $2.8 million from fiscal year 2012/13. Major factors contributing to this net decrease are: • $5.2 million decrease in Community Development & Neighborhood Conservation grants due to the expiration of the Neighborhood Stabilization II (NSP II) program • $2.8 million reduction to Community Services Employment & Training workforce grant funding • $1.3 million in maintenance and utilities costs of Natural Resources Parks & Recreation based on a mid-year analysis and adjustment in fiscal year 2012/13 • $700,000 increase in Parks Special Programs • $1.2 million increase in the County Free Library budget for expanded services and book expenses 5-12 Pima County FY 2013/2014 Adopted Budget Community Resources - continued • • $500,000 million compensation adjustment comprised of a one time adjustment, a 1% salary increase effective June 30, 2013 and a 2% salary increase effective December 29, 2013 also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. JUSTICE & LAW: The Fiscal Year 2013/14 Adopted Budget for the Justice & Law functional area increased by $12.5 million over fiscal year 2012/13. This net increase is due primarily to: • $5.6 million increase for compensation adjustment comprised of a one time adjustment, a 1% salary increase effective June 30, 2013 and a 2% salary increase effective December 29, 2013 • $3.9 million increase in medical insurance and retirement benefits costs • $2.9 million increase in the Sheriff department to maintain current service levels and increase officers’ uniform allowance • $1.5 million increase in the County Attorney department to maintain current service levels • $1.2 million decrease from the transfer of Photo Traffic Enforcement from the Office of Court Appointed Counsel to Non Departmental • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. HEALTH SERVICES: The Fiscal Year 2013/14 Adopted Budget for the Health Services functional area decreased by $56.7 million from fiscal year 2012/13. The main reasons for this net decrease include: • $58.6 million decrease in budgeted expenditures for the County’s mandated payments to the state for AHCCCS and ALTCS transferred to Finance & Risk Management in General Government Services from Institutional Health • $0.7 million decrease in Public Health Grants • $1.9 million increase in Health department to correct an underfunded budget in fiscal year 2012/13 based on a mid year analysis and adjustment in 2012 • $1.5 million increase in Pima Animal Care Center to correct an underfunded budget in fiscal year 2012/13 based on a mid year analysis and adjustment in 2012 • also includes other position related adjustments, benefits adjustments, adjustments for other one time costs, increased depreciation, etc. PUBLIC WORKS: The Fiscal Year 2013/14 Adopted Budget for the Public Works functional area increased by a net $12.2 million over fiscal year 2012/13. Significant changes include the following: • $50.6 million increase in Regional Wastewater Reclamation due to decommissioning of its Randolph Park treatment facility and the resulting recognition of its book value as a cost, as well as increased depreciation associated with capital improvements at the Ina Road facility • $2.1 million increase in Transportation from higher HURF tax revenues as a result of improving economic conditions • $1.0 million increase in the Regional Flood Control District for additional maintenance and engineering costs • $41.7 million decrease from fiscal year 2012/13 in CIP, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2013/14 to Fiscal Year 2017/18 Capital Improvement Plan. (See the Capital Improvement Projects section Summary of Active Capital Improvement Projects.) • also includes other position related adjustments, benefits adjustments, adjustments for other one time costs, increased depreciation, etc. Comparison of Revenues Please refer to the Revenue Sources section for an analysis of significant revenue variances and trends. 5-13 Pima County FY 2013/2014 Adopted Budget Projected Net Changes in Fiscal Year End Fund Balances/Net Assets The following is a discussion of changes in ending fund balances or net assets in fiscal year 2013/14: General Fund Due to a change in the method of budgeting for the ending fund balance implemented in fiscal year 2007/08, the adopted ending fund balance for the General Fund in future years will be zero. In fiscal year 2013/14, General Fund expenditures include $22.8 million, an amount equal to the expected ending fund balance, to represent a General Fund Reserve in order for the County to be in compliance with state statute. Changes other than this reserve represent a net decrease of $21.2 million from the beginning fund balance. Major factors contributing to this decrease are discussed under the Budget Issues Tab (pages 4-9 through 4-14). Special Revenue Funds The fiscal year 2013/14 adopted ending fund balance for all Special Revenue Funds is $21.7 million, a net decrease of $70.8 million from the budgeted beginning fund balance. Major factors contributing to this decrease include net reductions/increases in the various special revenue fund and grant fund balances reflecting increases or decreases in the 8 major and nearly 60 minor County funds due to restricted funds being spent on their specified services. These funds account for such diverse functions as Transportation, Regional Flood Control District, Health, Solid Waste Management, the County Free Library, Stadium District, Justice and Law Grants, etc. Debt Service Fund The fiscal year 2013/14 adopted ending fund balance for the Debt Service Fund is $35.6 million, a net decrease of $0.4 million from the budgeted beginning fund balance. Major activity for the year includes:  $6.1 million net increase in operating transfers in  $11.1 million increase in overall debt service payments which is the net of retired debt and anticipated debt service costs related to bond sales and the issuance of certificates of participation to be made in fiscal year 2013/14  $3.5 million decrease in property tax revenues Capital Projects Fund The fiscal year 2013/14 adopted ending fund balance for the Capital Projects Fund is $72.5 million, a net decrease of $1.9 million from the budgeted beginning fund balance as existing bond and non-bond funds are expended in the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s proposed fiscal year 2013/14 to 2017/18 Capital Improvement Plan. (See the Capital Improvement Project section - Summary of Active Capital Improvement Projects) Enterprise Funds The fiscal year 2013/14 adopted ending net assets for all Enterprise Funds is $172.4 million, a net decrease of $2.4 million from the budgeted beginning net assets. Major factors contributing to this decrease include:  $1.3 million decrease in Development Services’ net assets. A contingency expenditure of $1.0 million is budgeted for the department’s operating deficit  $0.9 million decrease in Parking Garages budgeted net assets Note that the ending net assets for Regional Wastewater Reclamation do not include the impact of Capital Improvement Projects planned for fiscal year 2013/14. A summary table of beginning and ending fund balances/net assets for all funds is located on pages 8-2 through 8-5 of the Summary Schedules section. 5-14 Pima County FY 2013/2014 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2011/2012 - 2013/2014 Adopted 2011/2012 Functional Area/Department Adopted 2012/2013 Adopted 2013/2014 2013/2014 vs 2012/2013 General Government Services Assessor 155.0 155.0 148.0 (7.0) Board of Supervisors 23.4 23.7 23.3 (0.4) Clerk of the Board 16.0 16.0 16.0 - Communications Office 10.4 10.0 10.5 0.5 County Administrator 11.8 11.2 11.6 0.4 Elections 16.0 16.5 16.0 (0.5) Facilities Management 168.0 169.0 170.0 1.0 Finance & Risk Management 234.2 231.2 232.1 0.9 Fleet Services 55.0 55.0 55.0 - Human Resources 49.1 49.1 55.0 5.9 Information Technology 172.0 166.0 168.0 2.0 Office of Emergency Management & Homeland Security 11.6 17.7 11.2 (6.5) Office of Sustainability and Conservation 11.5 13.9 15.0 1.1 Procurement 30.6 31.7 31.7 - Recorder 45.0 47.0 47.0 - Treasurer 38.5 38.5 38.5 - 1,048.1 1,051.5 1,048.9 Total General Government Services (2.6) Community Resources Community & Economic Development Administration 4.0 3.3 4.3 1.0 32.6 28.3 25.6 (2.7) Community Services, Employment & Training 141.3 135.9 154.6 18.7 County Free Library 388.1 408.0 405.2 (2.8) Community Development & Neighborhood Conservation Economic Development & Tourism 3.0 4.0 4.0 - 15.8 7.0 7.0 - 230.2 243.0 249.2 6.2 School Superintendent 14.0 15.0 14.0 (1.0) Stadium District 33.3 39.6 40.2 0.6 862.3 884.1 904.1 20.0 Kino Sports Complex Natural Resources, Parks & Recreation Total Community Resources 5-15 Pima County FY 2013/2014 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2011/2012 - 2013/2014 Adopted 2011/2012 Functional Area/Department Adopted 2012/2013 Adopted 2013/2014 2013/2014 vs 2012/2013 Justice & Law Clerk of the Superior Court 212.0 Constables 214.1 218.0 3.9 13.0 13.0 13.0 467.9 485.9 479.0 (6.9) Forensic Science Center 27.5 31.0 32.0 1.0 Justice Court Ajo 11.6 11.0 11.0 - Justice Court Green Valley 11.5 11.0 11.0 - Justice Court Tucson Consolidated 136.0 138.2 138.0 (0.2) Juvenile Court 525.7 492.3 488.4 (3.9) Legal Defender 43.0 42.5 43.5 1.0 Office of Court Appointed Counsel 21.1 36.5 36.5 - Public Defender 163.7 163.9 164.1 0.2 Public Fiduciary 35.6 34.3 35.2 0.9 1,418.2 1,636.0 1,639.0 3.0 667.0 658.4 665.8 7.4 3,753.8 3,968.1 3,974.5 6.4 0.4 County Attorney Sheriff Superior Court Total Justice & Law - Health Services Environmental Quality Health Institutional Health Office of Medical Services Pima Animal Care Center Pima Health System & Services Solid Waste Total Health Services 36.0 36.8 37.2 303.5 278.3 288.5 10.2 30.3 30.5 - (30.5) - - 14.0 14.0 77.9 79.0 79.0 - 256.5 - - - 28.5 27.1 28.0 0.9 732.7 451.7 446.7 (5.0) Public Works Capital Projects 5.0 5.0 6.0 1.0 Development Services 65.1 62.2 61.0 (1.2) Public Works Administration 23.0 22.0 22.0 - Regional Flood Control District 67.3 65.0 65.0 - Regional Wastewater Reclamation 511.8 506.5 494.8 (11.7) Transportation 294.7 297.7 306.5 8.8 Total Public Works 966.9 958.4 955.3 (3.1) 7,363.8 7,313.8 7,329.5 15.7 TOTAL FUNCTIONAL AREAS Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 5-16 Pima County FY 2013/2014 Adopted Budget Major net changes in Full Time Equivalent (FTE) positions from fiscal year 2012/13 to 2013/14 are explained in general below: FTEs in General Government Services decreased by 2.6 or 0.3%. Major factors contributing to this net decrease include:       7.0 FTE decrease in Assessor due to elimination of vacant positions 6.5 FTE decrease in the Office of Emergency Management & Homeland Security primarily due to the decrease in Radio System Special Revenue Fund positions 5.9 FTE increase in Human Resource due to creation of a new self-insured Health Benefits Trust Internal Service Fund and a new HIPAA Compliance unit 2.0 FTE increase in Information Technology for the new Pima County Wireless Integrated Network System (PCWIN) in the Telecommunications Internal Service Fund 1.1 FTE increase in Office of Sustainability and Conservation primarily due to the transfer of 2.0 FTEs Environmental Analyst positions from Regional Wastewater Reclamation and transfer of 1.0 FTE Program Coordinator to Natural Resources Parks & Recreation 1.9 FTE net increase in various other General Government Services departments FTEs in Community Resources increased by 20.0 or 2.3%. Major factors contributing to this net increase include:       18.7 FTE increase in Community Services, Employment & Training is the result of 12.7 FTEs that were inadvertently omitted in the fiscal year 2012/13 budget, 3 FTEs for youth and Adult Work Experience Program (AWEP) workers, 2 FTEs transferred from the Finance Department, and 1 FTE added for One-Stop Job Service 6.2 FTE increase in Natural Resources Parks & Recreation for new and expanded facilities 2.8 FTE decrease in County Free Library as a result of reorganization among library branches 2.7 FTE decrease in Community Development and Neighborhood Conservation due to decrease in grant funding 1.0 FTE increase in the Community & Economic Development Administration as the result of a program manager position transferred from Economic Development & Tourism 0.3 FTE decrease in various other Community Resources departments FTEs in Justice & Law increased by 6.4 or 0.2%. Major factors contributing to this net increase include:        7.4 FTE increase in Superior Court due to increases in activity in various special revenue fund areas such as Conciliation, Fill the Gap, and Probation. 6.9 FTE decrease in County Attorney as a result of reorganization among County Attorney divisions. 3.9 FTE increase in Clerk of the Superior Court due to various mandated microfilm conversion projects. 3.9 FTE decrease in Juvenile Court which reflects the departments’ effort to maintain their mission critical operations while reducing budgeted attrition. 3.0 FTE increase in Sheriff from additions associated with the new Pima County Wireless Integrated Network and new grants. 1.0 FTE increase in Forensic Science Center for an additional Pathology Assistant position to assist with increased workload. 2.0 FTE increase in various other Justice & Law departments 5-17 Pima County FY 2013/2014 Adopted Budget FTEs in Health Services decreased by 5.0 or 1.1%. decrease include:     Major factors contributing to this net 30.5 FTE decrease in Institutional Health following its reorganization transferring 14.0 FTEs to the newly formed Office of Medical Services and 15.0 FTEs to Health department with a net decrease of 1.5 FTEs in the reorganization 14.0 FTE increase in Office of Medical Services transferred from Institutional Health as described above 10.2 FTE net increase in Health from the transfer of FTEs from Institutional Health, offset by a net decrease in Health Grants and Health department operations of 4.8 FTEs 1.3 FTE increase in various other Health Services departments FTEs in Public Works decreased by 3.1 or 0.3%. Major factors contributing to this net increase include:     11.7 FTE decrease in Regional Wastewater Reclamation due to the elimination of 12.0 FTES for the decommissioning of the Roger Road plant and a reassessment of existing positions 8.8 FTE increase in Transportation due to the increased commitment and funding of the Pavement Preservation Program 1.2 FTE decrease in Development Services due to the a Civil Engineering Manager position was not funded 1.0 FTE increase in Capital Projects due to the transfer of a Program Coordinator from Regional Wastewater Reclamation Department 5-18 Pima County FY 2013/2014 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM OVERVIEW The following charts provide summary information for Pima County’s fiscal year 2013/14 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2013/14 Capital Projects Fund1 Expenses by Category Information Technology 1.89% Solid Waste Management 0.52% Sources of Funding Sustainability and Conservation 0.38% Community Development 2.41% Open Space 2.60% Parks & Recreation 2.85% Regional Flood Control 8.32% Misc. Revenue 0.62% Charges for Svcs/Impact Fees 1.30% Transportation 43.97% Operating Transfers 26.95% Bond Proceeds 51.53% Fund Balance Decrease 1.04% Sheriff 11.28% Intergov't Revenue 18.56% Facilities Management 25.78% Expenses by Category Transportation Facilities Management Sheriff Regional Flood Control Parks and Recreation Open Space Community Development Information Technology Environmental Quality – Solid Waste Office of Sustainability and Conservation Project Management Office ** $80,193,296 47,024,037 20,583,490 15,183,791 5,204,648 4,748,202 4,401,065 3,444,285 955,371 700,546 3,080 Total $182,441,811 Sources of Funding Other Funding: Bond Proceeds Intergovernmental Revenue Other Funding: Fund Balance Decrease Other Funding: Operating Transfers Charges for Services/Impact Fees Miscellaneous Revenue Total $94,000,000 33,862,369 1,899,648 49,169,468 2,376,867 1,133,459 $182,441,811 ** Adopted Budget Fiscal Year 2013/14 Capital Projects amount above of $182,441,811 includes $3,080 of benefit adjustments for Public Works Project Management Office Employees currently included in the Capital Projects department total but is not included in the above pie chart representing the departmental projects. 1 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the Summary of Active Capital Improvement Projects for a complete list of all projects, including enterprise and internal services projects and related expenditures. 5-19 This page intentionally left blank. 5-20 Pima County FY 2013/14 Adopted Budget FINANCIAL POLICIES This section details the financial policies that guide Pima County’s budget development process. Adopt a Balanced Budget Arizona Revised Statute §42-17151 states, in pertinent part: On or before the third Monday in August each year the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. This requirement, in effect, mandates the adoption of a balanced budget. Furthermore, it is Pima County’s policy that unencumbered balances from the preceding fiscal year are considered “one-time” monies and are not to be used to fund recurring expenses, i.e., recurring operating expenditures must be matched by recurring operating revenues. Adhere to a Well Defined Budgetary Process Refer to pages 2-3 through 2-5 for an in-depth discussion of the various elements of the budgetary process including the basis of presentation, basis of budgeting, budgetary control, budget amendments, and budget preparation and approval. Promote Budget Accountability On July 21, 2011, the Board of Supervisors adopted a revised Budget Accountability Policy (see the Supplemental Information section - Pima County Budget Policies). The purpose of the policy is to establish guidelines and a methodology for the Board of Supervisors to perform their duties related to the budget and to operate Pima County Government as provided by law, by exercising financial and programmatic control over expenditures and revenues related to County programs and services. It specifically addresses appropriations for supplemental funding, transfers of appropriations among programs, and budget exceedence. Follow a Programmatic Method of Budgeting Prior to fiscal year 1998/99, departments within Pima County budgeted solely on a unit/object line item basis. While this type of presentation provides valuable information, it does not identify the full cost or the varied funding sources associated with programs. Starting in fiscal year 1998/99, and continuing since then, the budget has been presented using a line item and programmatic method. The goal of this presentation is to plan and measure financial operations and to evaluate programs and the impact they have on the community. Programs in this context are defined as a group of closely related activities or services. Departments organize their activities into programs and report quantitative results for each. They also provide a statement describing the main function or purpose of each program, the primary services provided, and goals and objectives. Additionally, departments are asked to provide outcome, quality, output, and/or efficiency performance measures in their program submissions. To highlight performance trends, departments are asked to report each program performance measure for a three-year period, the actual result for fiscal year 2011/12, the estimated result for fiscal year 2012/13, and the planned result for fiscal year 2013/14. As this type of presentation continues to evolve, the goal will be to have quality, outcome, and customer service performance measures added to departmental budget submissions. 6-1 Pima County FY 2013/14 Adopted Budget Follow Measures to Weather the National Economic Downturn Like all governments in Arizona, Pima County has necessarily adjusted to reduced revenues and increased service demands during the recent unprecedented economic recession. Faced with plummeting state shared revenues, the County began to reduce overall expenditures more than five years ago. State shared funding sources in the areas of sales tax, vehicle license tax, and highway user revenue funds (HURF) have decreased more than $20 million from their peak in fiscal year 2006/07 to fiscal year 2013/14 and are now beginning to recover. For the fourth year in a row and only the second time in twenty years, the property tax base has also shown a decline. The primary assessed value of the County declined from the previous year approximately 6.38 percent, while the secondary assessed value declined approximately 6.70 percent, which means for the fiscal year 2013/14 budget, our tax base will be in aggregate 15.9 percent smaller than it was in fiscal year 2009/10. Current economic conditions may appear to be improving, but will not be reflected in the property tax base for 24 to 36 months. Hence, we continue to forecast another 0.5 percent contraction of the tax base through fiscal year 2014/15. While our tax base shrinks and our state shared revenues are near historic lows, the State of Arizona, in balancing the state budget, has made unprecedented expense transfers and shifts to counties, but not to cities and towns. Since fiscal year 2009/10, these shifts have resulted in more than $37 million in revenue reductions and expense shifts to Pima County through the end of fiscal year 2012/13. In fiscal year 2012/13, the State began to reverse many of the revenue reductions and cost transfers. However, they remain significant. Given the drop in state shared revenues from fiscal year 2006/07 to 2013/14, a declining value in the property tax base, and state cost shifts and transfers over the four prior years, Pima County continues to face unprecedented budget challenges. A number of measures have been followed to address these challenges, some of which are summarized here: • Across-the-board budget reductions of approximately 11.5% percent for most General Fund departments have yielded $18.3 million in savings for each of fiscal years 2008/09 and 2009/10, $25 million in fiscal year 2010/11, and will yield $27.7 million in fiscal year 2011/12. While no additional across-the-board reductions were made for fiscal years 2012/13 or 2013/14, the County will continue to realize these savings. • No across-the-board pay adjustments were given to County employees from fiscal year 2008/09 through fiscal year 2010/11. A one percent general across-the-board pay adjustment was given in fiscal year 2011/12 to help offset mandated employee retirement contribution increases. No across-the-board pay adjustments were budgeted for fiscal year 2012/13. Over this period, annual cost savings were as much as $8 million compared to a two-percent annual pay increase. County employees received a combination of one-time and ongoing salary adjustments in fiscal year 2013/14 (see the Provide Adequate Employee Compensation of this Financial Policies section below). • Since fiscal year 2007/08 total budgeted Full-Time Equivalent (FTE) positions in Pima County have decreased by 1,072 or 13.0 percent primarily through attrition or transfer. • The County has also tactically shifted its service model based on trends and actions beyond its control. These shifts have occurred without layoffs, and the planned shifts have been fully executed. Specifically, the County began moving away from direct healthcare delivery in 2004 with the management turnover of Kino Community Hospital to University Physicians, Inc. Two years ago, the County, recognizing the competitive pressure exerted by the State of Arizona in implementing the Arizona Health Care Cost Containment System exited the Acute Care Program. Over the past year, the County exited the Arizona Long Term Care System and fully transitioned the ownership and use of its long-term care facility, Posada del Sol, to a private entity. • Effective June 1, 2013, Pima County went from a direct service model of providing solid waste services to the public to a new model of having a private contractor providing these services. This 6-2 Pima County FY 2013/14 Adopted Budget change will reduce the County’s forecasted fiscal year 2013/14 costs for this function by nearly $4 million. • Over the years, Pima County has continued to change and upgrade its benefits package for employees. Not only has the County expanded its benefits package, but the cost to provide these benefits has steadily increased. The actual cost to the County for employee benefits in fiscal year 2003/04 totaled $65 million. The adopted budgeted benefit cost in fiscal year 2013/14 totals nearly $130 million which is double the fiscal year 2003/04 amount. A significant portion of this increase is the result of increases in the cost of employee medical insurance and retirement contributions. Fiscal year 2013/14 aggregate benefits increased in excess of $8 million over fiscal year 2012/13. This increase in benefits costs will be absorbed by the County despite its shrinking tax base and increasing costs within other areas of the County’s budget. • In prior fiscal years, the County had purchased medical insurance from an independent provider. Over the last five years the County’s employee medical insurance premium increased by an average of 15 to 20 percent yearly. In order to control the rate of increase of employee medical insurance costs, the County moved to a self-insured medical plan run by a third party administrator. Under this new model, fiscal year 2013/14 insurance costs are forecasted to increase by less than 7% from the fiscal year 2012/13 cost. • Overall County budgeted expenditures of $1,266,899,617 are 15 percent less than six years ago. Provide Justification for all Supplemental Requests During the budget process, any departmental funding request that exceeds the prior year’s level of funding (with authorized adjustments) must include an impact statement describing the ramifications should additional funding not be granted. This impact can be stated in terms of opportunities lost, mandates not met, services not provided, or outcomes not achieved. Departments are also instructed to be as explicit as possible, when describing the effect of unfunded proposals, especially regarding the impact on Pima County residents. For fiscal year 2013/14 no funding was available or approved for supplemental requests. Diversify the County’s Revenue Sources Property Taxes The fiscal year 2013/14 Adopted Budget relies on a $0.2487 increase in the primary property rate for General Government. The Library District secondary property tax rate increases by $0.0293, Debt Service and the Regional Flood Control District secondary property tax rates are unchanged from fiscal year 2012/13. The total property tax rate for Pima County increases from $4.8073 to $5.0853 per $100 of assessed valuation. General Government Revenues other than Property Taxes Excluding revenues related to primary property taxes, projected fiscal year 2013/14 general government revenue from all other sources is $145.5 million, an increase of $9.1 million over the fiscal year 2012/13 adopted budget. State Shared Sales Taxes are expected to increase by $5.7 million, while Vehicle License Tax revenue is expected to increase by approximately $219 thousand. Other changes in revenue include a $26 thousand increase in Pooled Investment Interest and a $270 thousand increase in Business License and Permit revenue. Transient Lodging tax revenue increases by $61 thousand. Contributions for Administrative Overhead from other County funds will increase by $3.0 million in fiscal year 2013/14 due to greater dollars received from enterprise, special revenue and internal service funds for central administrative support. Federal Payments in Lieu of Taxes (F-PILT) increase by $64 thousand because of inflation. 6-3 Pima County FY 2013/14 Adopted Budget State Shared Income Taxes In the tax equity battle that occurred with the state legislature in the 1990's, tax equity for Pima County was defined as a three-legged stool, with redistribution of sales tax, highway user revenue funds (HURF), and state shared income tax each defining one leg of the stool. Sales tax equity was achieved first, followed by HURF equity in 1997. There has been no progress made in obtaining the third leg of the tax equity stool, which is state shared income tax. All incorporated jurisdictions in Arizona receive state shared income taxes. If unincorporated Pima County were a municipality, it would be the fourth largest city in the state and the County’s share of income tax would be equivalent to nearly $37 million. If these income tax revenues were received, they could be used to further reduce the primary property tax by $0.4872 per $100 of assessed value. Local Sales Tax Several times over the course of the fiscal year 2007/08 budget planning process, the Board of Supervisors discussed and voted on whether to adopt a half-cent general excise tax (sales tax). As permitted by Arizona Revised Statutes, a unanimous vote of the Board would have enacted such a tax. However, a unanimous vote was not forthcoming, despite the County Administrator’s strong recommendation that a sales tax be approved in order to provide property tax relief, as well as to address the pressing needs of the County. As of the start of fiscal year 2013/14, Pima County still does not levy a sales tax. Departmental Revenue Enhancements/Increases During each fiscal year’s budget planning and preparation, opportunities for non-tax revenue enhancements and increases are routinely explored. For a complete schedule of revenue adjustments, including new fees and other charges, as well as existing fee increases, refer to the Revenue Sources section – Summary of Revenue by Fund, Department, and Category Minimize Adjustments to Property Tax Rates Table 1 underscores the Board of Supervisor’s commitment to minimize increases in property tax rates. The total rate adopted by Pima County increased by 1.9 percent in fiscal year 2010/11, increased by 3.7 percent in fiscal year 2011/12 and was unchanged in FY 2012/13. In response to continued decreases in property values (6.38 percent for the Pima County Primary Net Assessed Value and 6.07 percent for the County’s Secondary Net Assessed Value) and increased demand for services the total rate for fiscal year 2013/14 increased by 5.8 percent. However, due to the declining property values, the average taxpayer will still pay 1.1 percent less to Pima County than in fiscal year 2012/13. Table 1 Comparison of Property Tax Rates* FY 2010/11 Tax Rates Pima County Primary (General Gov’t) Debt Service Library District Regional Flood Control District Total $3.3133 0.7500 0.3100 0.2635 $4.6368 FY 2011/12 FY 2013/14 FY 2013/14 Tax Rates Tax Rates Tax Rates $3.4178 0.7800 0.3460 0.2635 $4.8073 * Does not include Fire District Assistance Tax, which is set by state formula. 6-4 $3.4178 0.7800 0.3460 0.2635 $4.8073 $3.6665 0.7800 0.3753 0.2635 $5.0853 Pima County FY 2013/14 Adopted Budget Maintain an Adequate Ending General Fund Balance Over the past ten years, the unreserved ending General Fund balance ranged from an actual low of $25.6 million for fiscal year 2003/04 to a high of $77.5 million for fiscal year 2009/10. The Board of Supervisors has adopted an unreserved ending General Fund Balance of $22.8 million for fiscal year 2013/14, which is approximately 5 percent of budgeted operating revenues. This follows the Government Finance Officers Association (GFOA) recommendation that “no less than five to fifteen percent of regular general fund operating revenues be maintained as unreserved fund balance”. Over the past ten years, actual unreserved ending fund balance typically has been significantly higher than the amount that had been budgeted, as seen in Table 2 below. Close monitoring of expenditures, and strong intergovernmental revenues (e.g., state shared sales tax, vehicle license tax, etc.) have accounted for the favorable variances from budget. The large variances for fiscal years 2009/10, 2010/11 and 2011/12, and 2012/13 were primarily due to State Arizona Long Term Care System (ALTCS) payment adjustments: greater than estimated General Fund revenues from State, Federal and County sources: management initiatives in such areas as energy, inmate heath and Restoration to Competency resulting in reduced costs, and refunds resulting from the State’s receipt of federal stimulus funds. Table 2 General Fund Unreserved Ending Fund Balance Budgeted Actual % of Revenue Fiscal Year 2003/04 $13,400,000 $25,628,388 7.2 Fiscal Year 2004/05 $13,000,000 $33,171,433 8.9 Fiscal Year 2005/06 $15,800,000 $46,423,513 10.8 Fiscal Year 2006/07 $23,000,000 $48,671,901 10.9 Fiscal Year 2007/08 $24,500,000 $27,749,033 * 5.9 Fiscal Year 2008/09 $24,024,720 $35,802,620 * 7.7 Fiscal Year 2009/10 $24,447,921 $77,451,391 * 15.8 Fiscal Year 2010/11 $24,040,215 $53,651,182 11.4 Fiscal Year 2011/12 $34,774,388 $66,529,982 13.5 Fiscal Year 2012/13 $29,930,587 $44,056,613 Fiscal Year 2013/14 $22,800,043 * 6.5 5.0 * Projected amount Note: In compliance with State statute, beginning in fiscal year 2007/08, what formerly had been budgeted as ending fund balance is now budgeted as reserved contingency expenditure. Maximize the Generation and Collection of Fines, Fees, and Reimbursements The Financial Management and Audit Division reviews and analyzes the County’s cash position, and conducts routine cash handling, performance, management, and contract audits pertaining to all County departments and Elected Officials’ Offices. 6-5 Pima County FY 2013/14 Adopted Budget Eliminate Long-Term Cash Deficits The long-term cash deficits of certain funds are those that have accumulated as a result of losses over multiple years that cannot be covered by accounts receivable for those funds. Since fiscal year 1999/2000 the County has made a concerted effort, through the transfer of General Fund dollars, to eliminate the long-term cash deficits of a number of funds. Currently, three major funds require General Fund support to forestall the occurrence of negative cash deficits. The continued loss of Major League Baseball coupled with the economic downturn has resulted in the need to take certain actions to maintain the financial stability of the Stadium District. Fiscal year 2012/13 projected revenues were insufficient to cover the Stadium’s operating, maintenance and debt service costs requiring the substantial use of existing fund balance. Consequently, the fiscal year 2012/13 budgeted subsidy of $1.5 million was transferred from the General Fund to the District. While the District has made significant headway in its recovery from the loss of Major League Baseball by diversifying its revenue sources, a similar situation is expected in fiscal year 2013/14 and the remaining existing fund balance will likely not cover all budgeted costs. However, in order to avoid a negative fund balance by the end of fiscal year 2013/14, $1.5 million has been budgeted in the Board of Supervisors’ Budget Stabilization Fund pending final determination of the amount needed by the Stadium District. While the County had made concerted efforts in reducing costs and increasing fees, as appropriate, the Solid Waste Special Revenue Fund continued to incur operating losses over the past several years. The Adopted Budget for fiscal year 2012/13 included $800,000 in the Budget Stabilization Fund to cover operating losses and this amount was transferred to Solid Waste. The fiscal year 2013/14 adopted budget also includes $800,000 in the Budget Stabilization Fund to cover possible operating losses. However, effective June 1, 2013, Pima County went from a direct service model of providing solid waste services to the Public to a new model of having a private contractor providing these services. This change will reduce the County’s forecasted fiscal year 2013/14 costs for this function by nearly $4 million and the funding budgeted in the General Fund may not be needed. The countywide planning function is within the Development Services Department and benefits all County residents. This function cannot currently be sustained solely through fee generated revenue given the substantial decrease in development activity. General Fund support for the department began at $2.0 million in fiscal year 2009/10 and was gradually reduced to $1.0 million in fiscal year 2012/13. Construction activity in the County has begun to stabilize and is projected to begin a small recovery during fiscal year 2013/14 which should result in lower operating losses. The fiscal year 2013/14 Adopted Budget includes $500,000 in the Budget Stabilization Fund to cover any actual operating losses. Provide Board of Supervisors General Contingency Funding While the Board of Supervisors unreserved Contingency Fund has typically been funded at $1.0 million per year, in recognition of overall economic difficulties certain outside community agency funding provided by the Board’s Contingency Fund in fiscal year 2008/09 will continue to be funded using this source. This, along with the subsequent budget reductions in fiscal years 2010/11 and 2011/12, effectively reduces the fiscal year 2013/14 Board Contingency Fund to a starting point of $744,994. Provide a Budget Stabilization Fund Prior to fiscal year 1999/2000, the only method of managing budget exceedences had been to reserve funding in the Board of Supervisors Contingency Fund for that purpose. In fiscal year 1999/2000 this process was further developed and institutionalized through the establishment of the Budget Stabilization Fund (in the General Fund). For fiscal year 2013/14, budgeted expenditure authority in 6-6 Pima County FY 2013/14 Adopted Budget the Budget Stabilization Fund amounts to $2,800,000. table can be found in the Budget Issues section. Discussions of all the items in the following Table 3 Budget Stabilization Fund Development Services - planning function $ Solid Waste - operating loss 500,000 800,000 Stadium District – operations 1,500,000 Total Budget Stabilization Fund $ 2,800,000 Obtain Pre-approval of Grants with Fund Impact Pima County receives significant grant funding from federal, state, and local agencies. Often, the Board of Supervisors had not been apprised of grant applications and resulting fiscal impacts to the County until after grants were awarded and funding was pending or, in some cases, already received. Further, information and analysis accompanying requests for grant acceptance were inconsistent and in some cases insufficient to allow the Board to plan for the short and long term fiscal needs of the County. With the adoption of the fiscal year 1999/2000 budget, the Board directed that a policy be established to address these issues and to detail their expectations concerning acceptance terms and conditions under which grant funding is received. Board of Supervisors Policy No. D22.6 was adopted on October 26, 1999 and revised on July 12, 2011, and is contained in the Supplemental Information section - County Budget Policies. Maintain Adequate Funding for Self-Insurance Trust Fund Pima County’s Self-Insurance Trust Fund is a statutory trust covering the cost of tort liability, workers’ compensation, self-insured dental, unemployment, and related administrative and loss control costs. An annual actuarial analysis estimates outstanding liabilities and future year funding requirements. The Trust is overseen by seven Trustees, no more than one of which can be a County employee, and is audited annually. Funding at a 75 percent confidence level has been maintained for the past twelve years (present value funding). Provide Adequate Employee Compensation Over the years, and as long as resources were available, Pima County has demonstrated its commitment to providing adequate compensation to its employees by approving market adjustments, anniversary pay increases, step plan funding, and matching of the employee share of retirement rate increases. The County Administrator has previously stated, “The County continues to be challenged to remain competitive in attracting and retaining experienced, high quality personnel throughout our workforce.” The following table summarizes the salary increases since fiscal year 2003/04: 6-7 Pima County FY 2013/14 Adopted Budget Table 4 Salary Increase Summary Fiscal Year Salary Increase FY 2003/04 No general adjustment, anniversary increases, or step increases awarded FY 2004/05 2.5% general adjustment effective Aug 8, 2004 2.5% general adjustment effective Dec 26, 2004 1 step adjustment for Sheriff non-command staff effective date in class new step plan for Sheriff’s non-command staff, offering a market adjustment to bring officers in line with other local jurisdictions FY 2005/06 2.5% general adjustment effective Jul 10, 2005 1.7% general adjustment effective Jul 10, 2005 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System. 1 step adjustment for Sheriff’s corrections non-command staff effective date in class FY 2006/07 2.8% general adjustment effective Jul 1, 2006 1.7% general adjustment effective Jul 1, 2006 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff, deputies, and sergeants effective date in class FY 2007/08 2.1% general adjustment effective Jul 8, 2007 2.5% market adjustment effective Jul 8, 2007 0.5% general adjustment effective Jul 8, 2007 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 10% and 5% step adjustment for Sheriff’s deputies, sergeants, and corrections noncommand staff effective January 6, 2008 FY 2008/09 No general adjustment, anniversary increases, or step increases awarded FY 2009/10 No general adjustment, anniversary increases, or step increases awarded FY 2010/11 No general adjustment, anniversary increases, or step increases awarded FY 2011/12 FY 2012/13 FY 2013/14 1.0% general adjustment effective July 1, 2012 for existing employees to partially offset impacts of increased retirement plan contributions No general adjustment, anniversary increases, or step increases awarded 1.0% general adjustment effective pay period beginning June 30, 2013 2.0% general adjustment effective December 29, 2013 One-Time lump sum adjustment of $200 to $1,000 based on the incumbent employees hire date in the County payable included in paycheck of July 19, 2013 6-8 Pima County FY 2013/14 Adopted Budget Resources available in fiscal year 2008/09, fiscal year 2009/10, and fiscal year 2010/11 were insufficient to fund an employee compensation package, though existing employee benefits have been maintained. While other government jurisdictions have been forced to resort to furlough days and other such actions during this time of economic downturn, Pima County has managed to avoid such. The Board of Supervisors approved a one percent general adjustment for existing employees in fiscal year 2011/12 to partially offset the impacts of increased retirement plan employee contributions as well as mandated shifts between some employee and employer retirement contributions percentages. While these mandated shifts in retirement contribution percentages were later reversed by the State Legislature, the 1.0 percent general adjustment for existing employees was retained. The fiscal year 2012/13 aggregate benefits costs for the County increased in excess of $14 million from the fiscal year 2011/12 cost. As a result of the County having to absorb these additional benefits costs, there were insufficient resources available for any employee compensation package adjustments in fiscal year 2012/13. Other than the small increase of one percent related to retirement contributions in fiscal year 2011/12 discussed above, County employees have not received an across the board compensation increase since fiscal year 2007/08. Consequently, employees have lost purchasing power to consumer inflation and increases to the employee cost of benefits during these six years. In recognition of this difficulty, the Board of Supervisors approved that 1) eligible employees receive a one-time, lump sum award of $200 to $1,000 based upon the number of years they have been employed with the County since the last cost of living adjustment was awarded at the beginning of fiscal year 2007/08; 2) effective the pay period starting on June 30, 2013, an across the board ongoing general adjustment of 1 percent be awarded to all eligible employees; 3) effective the pay period beginning December 29, 2013, an across the board ongoing general adjustment of 2 percent be awarded to all eligible employees. Continue to Implement the County Ordinances that Authorize Bond Projects Capital Improvement Plan and Capital Projects Budget Bonding is not a new or unique method of financing public infrastructure and expansion in Pima County, as there have been eleven voter-approved bond elections since 1974 yielding over $2 billion in voter-approved bonds. In May and November of 1997, voters authorized approximately $257 million of general obligation bonds, $105 million of sewer revenue bonds, and $350 million of transportation bonds, for a total 1997 authorization of $712 million. In May 2004, voters authorized approximately $582 million of general obligation bonds and $150 million of sewer revenue bonds, for a total 2004 authorization of $732 million. In May 2006, voters approved general obligation bonds of $18 million for Psychiatric Urgent Care Facilities and $36 million for Psychiatric Inpatient Hospital Facilities. Combining the 1997, 2004 and 2006 authorization provides total bond proceeds of $1.5 billion. Pima County currently has $1.3 billion in active bond projects fully or partially funded by bonds and $777 million in active non-bond projects resulting in a total capital improvement program of $2.1 billion. The proposed Capital Improvement Program (CIP) for fiscal year 2013/14 – 2017/18 identifies, among other items: active projects, funding sources, debt profiles, unfunded needs, and a schedule of bond sales. The CIP currently has 236 capital improvement projects and a total of $311.2 million budgeted for fiscal year 2013/14. Of this fiscal year amount, Regional Wastewater Reclamation funds $113.1 million, Telecommunications funds $607 thousand, and Fleet Services funds $15.1 million with $182.4 million approved in the fiscal year 2013/14 Capital Projects Adopted Budget. In addition to the total adopted budget, $5.2 million is expected in matching funds with the primary source from the Corps of 6-9 Pima County FY 2013/14 Adopted Budget Engineers for Flood Control projects. (For project-by-project details, see the CIP section – Summary of Active Capital Improvement Projects.) The following table shows that, of the approximately $1.5 billion bond authorization, $1.38 billion in bonds have been sold with $118.1 million remaining. Table 5 1997, 2004 and 2006 Bond Authorizations 1997 General Obligation Bonds 1997 Sewer Revenue Bonds 1997 Transportation Bonds 2004 General Obligation Bonds 2004 Sewer Revenue Bonds 2006 General Obligation Bonds Total Authorization (million) $ 257.0 105.0 350.0 582.2 150.0 54.0 $1,498.2 Sold (million) $ 249.0 105.0 260.6 563.8 150.0 51.7 $ 1,380.1 Remaining (million) $ 8.0 0.0 89.4 18.4 0.0 2.3 $ 118.1 Legal Debt Limits - County General Obligation Bonds General obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Pima County has received voter approval for all general obligation debt. The legal debt margin at June 30, 2012, is as follows (in thousands): Net assessed valuation: $8,448,282 Debt Limit (15% of net assessed valuation): $1,267,242 Amount of debt applicable to debt limit: General obligation bonds outstanding Less net assets in debt service fund available for payment of general obligation bond principal $ 465,145 (22,602) Legal debt margin available (433,543) $ 833,699 - Street and Highway Revenue Bonds Arizona Revised Statute §11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual 6-10 Pima County FY 2013/14 Adopted Budget principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Each time Pima County has issued Street and Highway Revenue Bonds, the County has met the requirements of Arizona Revised Statute §11-378. The County is planning to issue $16.0 million of Street and Highway Revenue Bonds in fiscal year 2013/14. For the fiscal year 2013/14, Street and Highway revenues are projected at $48,231,591. The highest annual principal and interest payment required after issuance of these bonds is scheduled to be $19,265,004 in fiscal year 2014/15, providing over 2.5 times coverage. - Sewer Revenue Debt There is no statutory legal debt limit on Sewer Revenue debt. Within the documents for Sewer Revenue debt, the County has provided a covenant to the debt holders which limit the issuance of additional Sewer Revenue debt unless the covenant set forth in Board of Supervisors’ Resolution Nos. 1991-138, as amended, and 2010-50 has been met. That covenant requires that the net revenues of the sewer system for the year preceding an issuance of debt be at least 120 percent of the maximum annual debt service for all debt. Matching of Bond Proceeds Over the years, the County has been very successful in matching bond proceeds with other funding sources. The $1.498 billion in bond authorizations is expected to be leveraged with at least $1.6 million in other funding sources including federal and state aid, Regional Transportation Authority funds, contributions from home owners associations and developers, Flood Control District tax revenues, HURF revenues, roadway impact fees, and sewer connection fees. Operating and Maintenance Costs The sale of bonds not only obligates the County for the repayment of principal and interest, but also obligates it for the payment of future costs related to the continued operating and maintenance of capital improvements. To plan for these future costs, Pima County routinely studies projected expenditures associated with completed CIP projects. This planning enables the County to better judge the amount of other revenues needed to maintain facilities and identify appropriate alternative sources of funding in advance of actual needs. Additional information about operations and maintenance expenditures associated with capital improvement projects can be found in the CIP section. Bond Sales Scheduling The schedule of bond sales is premised upon pledges by the Board of Supervisors to maintain secondary property taxes for general obligation debt at or below $0.81 per $100 of assessed valuation. For fiscal year 2013/14, the secondary tax rate is $0.7800 per $100 of assessed valuation which is unchanged from fiscal year 2012/13 rate. In regards to sewer revenue debt, user and connection fees are examined annually to ensure that they recover all direct and indirect costs of service, including debt, and are approved by the Board of Supervisors. Rate adjustments for user and connection fees are based on five-year financial plans. 6-11 Pima County FY 2013/14 Adopted Budget The following table presents the increases (including planned increases) in sewer user and connection fees since fiscal year 2002/03. Table 6 Increases in Sewer User and Connection Fees Fiscal Year User Fees Connection Fees 2002/03 (effective 7/1/2002) 5.0% 0.0% 2002/03 (effective 4/1/2003) 0.0% 12.0% 2002/03 (effective 6/1/2003) 0.0% 12.0% 2003/04 0.0% 12.0% 2004/05 4.0% 6.0% 2005/06 8.0% 10.0% 2006/07 (effective 8/11/2006) 6.0% 6.0% 2006/07 (effective 1/1/2007) 6.0% 6.0% 2007/08 (effective 7/1/2007) 6.0% 6.0% 2007/08 (effective 1/1/2008) 9.0% 6.0% 2008/09 (effective 7/1/2008) 9.5% 9.5% 2008/09 (effective 3/20/2009) 12.75% 0.0% 2009/10 (effective 7/1/2009) 12.75% 0.0% 2009/10 (effective 1/1/2010) 12.75% 0.0% 2010/11 (effective 7/1/2010) 10.0% 6.5% 2011/12 (effective 7/1/2011) 10.0% 6.5% 2012/13 (effective 7/1/2012) 10.0% * 2013/14 (effective 7/1/2013) 10.0% * 2014/15 0.0% * * On May 15, 2012, the Board of Supervisors adopted Resolution No. 2012-27 establishing a change in the methodology for calculating connection fees. As part of this change, new connection fee rates were established based on water meter size rather than fixture unit equivalents. The 2012 Regional Wastewater Reclamation Financial Plan forecasts no changes will likely be required in Sewer User and Connection Fees until at least fiscal year 2015/16. 6-12 Pima County FY 2013/2014 Adopted Budget NON FINANCIAL AND STRATEGIC PLANNING Provide Services Mandated by Legislation and by Community Consensus County government in Arizona is structured to provide services to county residents as stipulated by law and as deemed desirable by the elected representatives of county residents. To these ends, Pima County has organized its service delivery units into five basic functional areas corresponding to the primary services required. These areas are General Government Services, Community Resources, Justice & Law, Health Services, and Public Works. In each functional area, a function statement guides operational planning at a strategic level, while more specific departmental goals and objectives form the basis for budget development. Implement Strategic Planning Methodology and Performance Budgeting Pima County departed from its traditional line item budget presentation utilizing a target base and has now implemented a program-oriented presentation of its budget developed from a zero base as provided under Board of Supervisors Policy No. D22.5. This policy requires that each department prepare its budget from a zero base with a thorough review of operations once every four years. This approach incorporates the establishment of departmental function statements, goals, objectives, and their related performance measures. An increasing emphasis has been placed on the performance aspect of this process, with the intent of improving efficiency and effectiveness of the County’s service delivery by all departments. The zero base process has been temporarily suspended due to limited resources during administrative restructuring and to facilitate the implementation of Project PimaCore. The following function statements are the basis for detailed departmental strategic plans: General Government Services consists of providing services mandated by law such as elections, property valuation and tax assessment, official document recording, conducting Board of Supervisors’ meetings, financial reporting, and internal business matters including human resources, maintenance, purchasing, and risk management. ASSESSOR Locate, identify, list, value and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Department goals address:  Timely and accurate performance of mandated duties  Innovations in procedure, such as process automation  Interdepartmental support for property valuation issues BOARD OF SUPERVISORS Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Layout, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services for County residents. Respond to constituents’ problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Department goals address:  Growth management  Fiscal responsibility  Quality of life in Pima County 6-13 Pima County FY 2013/2014 Adopted Budget CLERK OF THE BOARD Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors. Administer the Pima County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Department goals address:  Timely and accurate performance of mandated duties  Innovations in procedure, such as process automation COMMUNICATIONS OFFICE Effectively communicate the various programs and services available to the public. Work with the Information Technology Department to maintain the new interactive County website. Provide graphic design services to all County departments. Department goals address:  Timely and accurate media release performance  Standardization of website appearance and functionality  Optimizing graphic design services function COUNTY ADMINISTRATOR Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Oversee such programs as the Sonoran Desert Conservation Plan and the Office of Strategic Planning. Department goals address:  Implementation of Board of Supervisors policies and plans  Preservation of open space and the sensitive desert environment ELECTIONS Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and other special districts within Pima County). Serve as the filing office for candidate nomination filings and for campaign finance reports. Administer reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans With Disabilities Act, and Voting Rights Act. Department goals address:  Proper and efficient conduct of elections  Timely reporting of results FACILITIES MANAGEMENT Provide for well planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Operate and manage Pima County’s eight self-supporting, revenue generating parking garage/lot facilities, in order to offer safe, secure parking for employees and the public. Department goals address:  Efficiency of operational administration  Minimization of cost overruns  Quality of customer service  Compliance with code and regulations FINANCE & RISK MANAGEMENT Provide centralized financial and risk management services for the County including administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems 6-14 Pima County FY 2013/2014 Adopted Budget control, accounts payable and receivable, payroll processing, grants oversight, records maintenance, mail services, workers’ compensation, loss control and prevention, internal audit, cash management, collection of delinquent accounts, and formation and collection function of improvement districts. Department goals include:  Compliance with laws, rules, and regulations  Application of best practices in reporting and budgeting as promulgated by governing boards and associations  Loss reduction and adequate funding for loss coverage FLEET SERVICES Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Department goals address:  Improvement in cost effectiveness of fleet resources including fuel and vehicle usage  Improvement in efficiency of administration HUMAN RESOURCES Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, management training, records management, and federal, state, and local labor reporting. Administer the Health Benefits Trust Fund self-insurance plan. Department goals address:  Assurance of market competitiveness  Compliance with mandated personnel policy  Interdepartmental support for human resources issues  Implementation of health benefits through insurance, wellness, and employee assistance programs INFORMATION TECHNOLOGY Manage the County's computer and network processing, wireless (radio) communications, and telecommunications environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an eLearning environment. Provide a central service desk function for computer hardware and application software problem resolution. Coordinate Pima County Information Technology activities with various agencies and the general public. Departmental goals address:  Process improvements and consolidation of County IT systems  Improved quality of voice/data infrastructure NON DEPARTMENTAL This is a budgeted funds management mechanism, rather than an operating department. Other departments carry out its functions; therefore, it does not formulate goals or objectives. OFFICE OF EMERGENCY MANAGEMENT AND HOMELAND SECURITY Establish and maintain the highest possible quality emergency prevention, preparedness, response, mitigation and recovery function to protect the lives and property of the residents of Pima County in the event of a natural or man-made disaster through planning; the conduct of training and exercises; the establishment and maintenance of a state-of-the-art Emergency Operations Center; and coordination and communications with all departments within Pima 6-15 Pima County FY 2013/2014 Adopted Budget County, emergency response agencies at the local, state, tribal, and federal level, and the public at large. Department goals address:  Availability of accurate, comprehensive information systems  Maintenance of a state of the art Emergency Operations Center  Efficiency of response preparedness to achieve damage minimization in a disaster  Comprehensiveness of interagency and public outreach OFFICE OF SUSTAINABILITY & CONSERVATION Ensure that social, environmental, and economic dimensions of sustainability policy adopted by the Board of Supervisors are considered and incorporated into County planning, projects, and development. Department goals address:  Development of plans for Cultural Resources and Open Space preservation  Integration of Sonoran Desert Conservation Plan with other County planning efforts  Ongoing implementation of the County’s Sustainable Action Plan PROCUREMENT Procure materials and services for County departments, except as specified by delegation pursuant to the procurement code or the small purchase procedure. Administer the Pima County Small Business Enterprise Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Living Wage Ordinance 2002-1 by assisting, reviewing, and monitoring County contracts. Manage the contracts review approval process. Assist and educate vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Department goals address:  Efficiency of purchasing process  Compliance with Procurement policy and procedure  Vendor assistance with County transactions RECORDER Record and maintain all documents presented for public information. Maintain voter registration rolls in an efficient and cost effective manner. Conduct early voting and other election related activities as prescribed by Title 16 and other provisions of the Arizona Revised Statutes. Department goals address:  Access to the voting process for all citizens  Accuracy and timeliness of document recording  Efficiency in performing mandated functions TREASURER Serve as the custodian of public monies and as ex-officio tax collector for Pima County and its political subdivisions. Account for the collection, custody, and disbursement of public revenue, and report the same to the Board of Supervisors. Collect and distribute property taxes for all taxing jurisdictions in Pima County. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Department goals address the following:  Investment revenue optimization  Innovations in procedure, particularly in process automation  Efficiency in performing mandated functions Community Resources encompasses programs and initiatives which enable County residents to benefit from economic, cultural, and educational opportunities made possible, at least in part, by public funding. Because these services involve more latitude, and are generally covered by enabling rather than mandating legislation, they depend more on special revenue funding than on General Fund support, compared to many of the administrative services. 6-16 Pima County FY 2013/2014 Adopted Budget COMMUNITY & ECONOMIC DEVELOPMENT ADMINISTRATION Enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department oversees the Community Development & Neighborhood Conservation, Community ServicesEmployment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Department goals address:  Improvement in department efficiency  Increased levels of Employee Combined Appeal Program (ECAP) funding  Implementation of County economic development plan COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION Enhance the economic welfare of inhabitants of Pima County by promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, and promoting infrastructure, economic, and social service development in low and moderate income communities. Department goals address:  Augmentation and leveraging of funding  Increase in the number of residents served in the areas of housing assistance, human services, and youth programs  Improvement in collaboration with private and nonprofit sectors in delivery of services COMMUNITY SERVICES, EMPLOYMENT & TRAINING Improve the economic and social sustainability of Pima County by developing skilled workers, assisting employers to meet workforce needs, mitigating the impact of layoffs through employment services, addressing basic housing needs of low income individuals, helping youth develop into successful adults, maximizing access to public and community resources, and helping persons with barriers such as homelessness and illiteracy transition into society. Department goals address:  Coordination of shared resources  Improvement of standard of living through employability skills, education, and economic assistance to low income residents COUNTY FREE LIBRARY Provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Department goals address:  Promotion of community literacy and education  Quality of information service  Improvement of library collection and its accessibility ECONOMIC DEVELOPMENT & TOURISM Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Department goals address:  Coordination of public funding  Awareness of Pima County as a travel destination  Utilization of County Facilities (e.g., County Fairgrounds, Kino Sports Complex) 6-17 Pima County FY 2013/2014 Adopted Budget KINO SPORTS COMPLEX Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Department goals address:  Esthetically pleasing and safe landscapes  Facilities presenting a high quality image of Community Resources NATURAL RESOURCES, PARKS & RECREATION Manage Pima County natural resources, urban parks, and recreation programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Department goals address:  Effectiveness of administration including fiscal management, training, and reporting  Improvement in public utilization  Enhancement in quality of parks operation and maintenance SCHOOL SUPERINTENDENT Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts including the issuance of payrolls. Prepare school district financial information for the Board of Supervisors for setting the property tax rates. Maintain mandated programs involving the parents of children that are either in private schools or being taught at home. Operate Pima Accommodation District, educational services, and school bus service for students in unorganized territory in Pima County. Plan and operate multi-district educational programs. Department goals address:  Compliance with state mandates and educational standards  Pursuit of educational grants  Collaboration with other agencies in addressing educational issues STADIUM DISTRICT Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with soccer leagues that will have a positive impact on the community and the local economy. Department goals address:  Expansion of field usage and availability  Expansion of gem & mineral shows and other non-sports events  Maintaining landscapes to a consistently high standard  Business operations models to account for new customer base Justice & Law, encompassing the courts, sheriff patrol, investigations, and detention operations, prosecution, as well as public defense responsibilities, working to ensure public safety and provide needed legal services as mandated under constitutional and statutory provisions of County, state, and federal governments. CLERK OF THE SUPERIOR COURT Maintain and hold accessible, for the public and the court, all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Department goals address:  Development of automated processing  Means to improve operating efficiency  Improvement in customer service delivery 6-18 Pima County FY 2013/2014 Adopted Budget CONSTABLES Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Department goals address:  Compliance with state mandates  Improvement in quality and efficiency of service delivery COUNTY ATTORNEY Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents in collecting bad check restitution via the Bad Check Program. Operate the 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Department goals address:  Protection of Pima County residents’ safety and legal rights  Emphasis on prosecution of violent, dangerous, repetitive offenders  Community outreach  Effective representation of Pima County in civil matters  Improvement in efficiency, particularly in automated systems FORENSIC SCIENCE CENTER Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Department goals address:  Improvement in the quality of death investigation standards JUSTICE COURT AJO Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society by offering selected offenders the opportunity to become law-abiding and productive citizens through the Adult Probation program. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency JUSTICE COURT GREEN VALLEY Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency  Quality of customer service 6-19 Pima County FY 2013/2014 Adopted Budget JUSTICE COURTS TUCSON Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management, as guided and enforced by the minimum accounting standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency  Quality of customer service JUVENILE COURT Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Department goals address:  Effectiveness of detainee rehabilitation  Improvement in case processing efficiency  Effectiveness of probation programs LEGAL DEFENDER Provide quality legal representation in an efficient and cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Department goals address:  Quality of representation for indigent clients  Retention of legal staff  Efficiency of service delivery OFFICE OF COURT APPOINTED COUNCIL Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in Superior, Juvenile, and Justice Courts. Represent children in dependency and severance cases. Provide administrative support by reviewing contract compliance and reviewing and processing claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Department goals address:  Quality and cost efficiency of services  Adherence to rules and professional standards 6-20 Pima County FY 2013/2014 Adopted Budget PUBLIC DEFENDER Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Department goals address:  Quality of representation for indigent clients  Retention of legal staff  Efficiency of service delivery PUBLIC FIDUCIARY Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Department goals address:  Quality of service delivery  Efficiency of service delivery  Minimization of procedural error  Respectful and cost effective indigent burial SHERIFF Provide law enforcement and public safety services in unincorporated Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Department goals address:  Quality and completeness of mandated responsibilities  Performance of special law enforcement functions  Provisions for the health and welfare of inmates  Public outreach SUPERIOR COURT Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Department goals address:  Performance that ensures public confidence in the judicial system  Efficiency in operating procedures including automated systems  Interpreter services and jury administration  Improvement in adult probation outcomes  Compliance with mandated responsibilities Health Services departments provide health services, health care and environmental management for Pima County residents and administer funding to and from state and other sources. ENVIRONMENTAL QUALITY Preserve and protect the environment of Pima County for the long-term benefit of residents’ health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Department goals address:  Efficiency in the delivery of administrative services 6-21 Pima County FY 2013/2014 Adopted Budget    Compliance with air quality standards and water quality standards Compliance with solid and hazardous waste standards Public education and outreach HEALTH Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Provide animal control services. Department goals address:  Efficiency in support services to all health services  Expansion in number of county residents served  Compliance with mandated responsibilities  Improvement in quality of health care services offered OFFICE OF MEDICAL SERVICES Oversee the health care services provided to the populations at the County's adult and juvenile detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University of Arizona Medical Center - South Campus (UAMC – SC). Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. This department assumed the operating functions of the former Institutional Health department which was reorganized after FY 2012/13. Department goals address:  Compliance with Arizona Health Care Cost Containment System (AHCCCS) requirements  Monitoring and audit of correctional health care vendor performance  Improvement in effectiveness of health care delivery  Appropriate County funding of UAMC - SC operations and monitoring of services  Minimize referrals of Restoration to Competency patients to Arizona State Hospital SOLID WASTE MANAGEMENT Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Provide the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Department goals address:  Provision of adequate solid waste disposal facilities  Efficient operation and closure of existing facilities  Control of wildcat dumping  Effective administration, tracking, and reporting of operations Note: The Solid Waste Management Adopted Budget was based on a model of the County providing direct solid waste services. However, the Board of Supervisors entered into a contract with Tucson Waste and Recycling Services to provide landfill and solid waste services for County residents. Public Works provides for the infrastructure of the County, which encompasses floodwater management, roads, recreational facilities, county buildings, and sewer facilities. CAPITAL PROJECTS The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding enterprise and internal 6-22 Pima County FY 2013/2014 Adopted Budget service fund projects), as detailed in the proposed fiscal year 2013/2014 – 2017/2018 Five Year Capital Improvement Program. Department goals address:  Responsibility in fiscal management and reporting  Implementation of the Capital Improvement Program DEVELOPMENT SERVICES Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Department goals address:  Quality of customer service  Compliance with mandated responsibilities, codes, and regulations  Effectiveness of enforcement operations  Facilitation of approved development by effective delivery of review and permitting services PUBLIC WORKS ADMINISTRATION Provide administrative services and capital project management and direct the real property activities for the departments primarily within the Public Works functional area. Department goals address:  Quality and effectiveness of all Public Works operating departments  Effectiveness in administration of real property and fiscal resources REGIONAL FLOOD CONTROL DISTRICT Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services and oversight of floodplain management requirements of the Federal Flood Insurance Program. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County’s Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Department goals address:  Responsibility for public safety and compliance with federal flood insurance guidelines  Provisions for flood warnings and flood damage mitigation  Provision of flood control infrastructure projects  Support for the Sonoran Desert Conservation Plan REGIONAL WASTEWATER RECLAMATION Protect the public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources. Department goals address:  Effectiveness and efficiency in the operation of the sewerage system  Compliance with applicable sewage regulations  Improvement in long range capital planning TRANSPORTATION Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County’s street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Department goals address: 6-23 Pima County FY 2013/2014 Adopted Budget     Fiscal responsibility Workforce development Enhancement of the safety and utility of the county’s road system Improvement of information systems 6-24 Pima County FY 2013/2014 Adopted Budget STATE REPORTS This section includes copies of Pima County’s official State Budget Reports for fiscal year 2013/2014 in the format required by the State of Arizona’s Office of the Auditor General and as prescribed by Arizona Revised Statute § 42-17102: Schedule A - Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule B - Summary of Tax Levy and Tax Rate Information Schedule C - Summary by Fund Type of Revenues Schedule D - Summary of Other Financing Sources and Interfund Transfers Schedule E - Summary by Department of Expenditures/Expenses Within Each Fund Type Schedule F - Summary by Functional Area and Department of Expenditures/Expenses Schedule G- Full-Time Employees and Personnel Compensation 7-1 PIMA COUNTY SUMMARY SCHEDULE OF ESTIMATED REVENUES AND EXPENDITURES/EXPENSES FISCAL YEAR 2013/2014 FUND ADOPTED BUDGETED ACTUAL EXPENDITURES/ EXPENDITURES/ EXPENSES EXPENSES 2012/2013* 2012/2013** GENERAL FUND 491,891,733 SPEC REV FUNDS COUNTY FREE LIBRARY EMPLOY & TRAINING ENV QUALITY HEALTH REG FLOOD CONTROL SOLID WASTE MGMT STADIUM DISTRICT TRANSPORTATION OTHER SPECIAL REV 34,150,000 19,114,665 3,637,875 26,609,996 11,457,002 6,850,000 4,622,363 38,034,936 85,871,975 TOTAL SPECIAL REV 230,348,812 7-2 CAPITAL PROJECTS DEBT SERVICE 224,127,426 112,966,351 TOTAL OTHER FUNDS 337,093,777 ENTERPRISE FUNDS DEVELOPMENT SVCS PARKING GARAGES WASTEWATER RECL 6,742,375 1,795,326 165,624,418 UNRESERVED FUND BAL / NET ASSETS 7/1/2013 (est)*** DIRECT PROPERTY TAX REVENUE 2013/2014 ESTIMATED REVENUE OTHER THAN PROPERTY TAX 2013/2014 459,709,092 44,056,613 285,500,195 181,920,511 34,759,817 19,282,555 3,658,668 27,747,695 11,367,002 6,371,000 4,697,374 37,146,425 92,032,394 9,522,210 (227,343) 1,503,006 1,488,246 7,715,128 2,308,495 (328,116) 18,268,287 52,207,748 28,603,438 1,520,000 16,559,659 3,201,440 17,713,126 207,863 4,593,000 2,281,135 50,876,877 83,259,926 237,062,930 92,457,661 46,811,464 74,380,722 36,000,489 59,611,817 110,381,211 59,611,817 198,642,034 113,524,168 312,166,202 6,992,178 1,749,319 172,161,979 18,208,026 3,053,937 4,155,625 167,560,831 PROCEEDS FROM OTHER FINANCING SOURCES 2013/2014 INTERFUND TRANSFERS 2013/2014 IN 31,847,406 503,524,831 503,524,831 89,250 35,305,000 16,594,964 3,962,080 29,411,676 12,624,028 6,901,495 5,039,746 41,031,419 80,946,957 231,817,365 3,471,204 5,120,662 5,260,184 3,484,773 30,142,071 52,084,384 39,556,398 16,611,384 4,998,477 30,885,359 19,863,915 6,901,495 1,939,450 44,123,755 88,643,474 92,287,630 253,523,707 279,068 411,507 11,786,561 180,213,026 0 26,329,186 37,372,695 94,000,000 49,169,468 64,072,901 37,372,695 94,000,000 113,242,369 70,000,000 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2013/2014**** OUT 23,894,918 5,836,700 2,224,473 182,932,350 TOTAL FINANCIAL RESOURCES AVAILABLE 2013/2014 117,476 102,574 6,267,102 254,922,885 159,685,207 0 441,203 1,003,655 36,827,737 414,608,092 8,449,434 5,376,443 383,665,444 182,441,811 124,043,471 306,485,282 6,743,858 2,076,933 216,251,348 . TOTAL ENT FUNDS 174,162,119 180,903,476 174,770,393 0 190,993,523 70,000,000 0 38,272,595 397,491,321 225,072,139 TOTAL ALL FUNDS 1,233,496,441 1,189,841,700 421,665,878 391,923,476 590,499,755 164,000,000 163,466,473 162,407,631 1,569,147,951 1,266,899,617 * Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E. ** Actual revenues and expenses as of February 28, 2013 plus projected revenues and expenditures/expenses for the remainder of the fiscal year. *** Amounts in this column represent Fund Balance/Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact. ****FY 2013/14 amounts do not include the impact of the following Capital Improvement Programs: Regional Wastewater ($113,094,448), Telecommunications ($606,900) and Fleet Services ($15,108,849). EXPENDITURE LIMITATION 1. 2. 3. 4. 5. 6. Budgeted Expenditures/Expenses Add/(Subtract): Estimated Net Reconciling Items Budgeted Expenditures/Expenses Adjusted for Reconciling Items Less: Estimated Exclusions Amount Subject to Expenditure Limitation EEC Expenditure Limitation 2012/13 2013/14 1,233,496,441 (130,087,451) 1,103,408,990 586,986,264 516,422,726 516,422,727 1,266,899,617 (133,291,054) 1,133,608,563 606,165,752 527,442,811 527,442,812 SCHEDULE A PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION Fiscal Year 2013/2014 Maximum allowable primary property tax levy per A.R.S. §42-17051 (A). Amount received from primary property taxation in fiscal year 2012/13 in excess of the sum of that year's maximum allowable primary property tax levy A.R.S. §42-17102 (A) (18). 2012/2013 FISCAL YEAR 2013/2014 FISCAL YEAR $ 345,467,646 $ 358,990,600 $ - Property Tax Levy Amount Primary Property Taxes $ 275,951,044 $ 277,155,468 General Fund-Override election $ $ Debt Service $ 63,735,453 $ 59,464,792 Flood Control District $ 19,089,598 $ 17,834,883 Library District $ 28,081,413 $ 28,487,320 Fire Assistance District $ $ Secondary Property Taxes Total Secondary Property Taxes Total Property Tax Levy Amounts - 3,650,680 - 3,476,404 $ 114,557,144 $ 109,263,399 $ 390,508,188 $ 386,418,867 Property taxes collected * Primary Property Taxes 2012/13 year's levy $ 264,225,000 Prior years' levy $ Total Primary Property Taxes 9,500,000 $ 273,725,000 Secondary property taxes 2012/13 year's levy $ 109,711,751 Prior years' levy Total Secondary Property Taxes $ 3,977,621 $ 113,689,372 Total Property Taxes Collected $ 387,414,372 Property Tax Rates County Tax Rate Primary property tax rate $ 3.4178 $ 3.6665 Secondary Property Tax Rates General Fund-Override election Debt Service Flood Control District Library District Fire District Assistance Total Secondary Property Taxes $ $ $ $ $ $ 0.7800 0.2635 0.3460 0.0447 1.4342 $ $ $ $ $ $ 0.7800 0.2635 0.3753 0.0456 1.4644 $ 4.8520 $ 5.1309 Total County Tax Rate Special Assessment district tax rates Secondary property tax rates See Second Page See Second Page * Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax for the remainder of the fiscal year. SCHEDULE B 7-3 PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION (Continued) Fiscal Year 2013/2014 2012/2013 FISCAL YEAR 2013/2014 FISCAL YEAR $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 0.8091 0.1443 0.1203 0.1286 0.0690 0.1482 0.5373 0.1622 0.1589 0.1480 0.1874 0.0900 0.3949 1.2339 1.3469 1.3900 0.2503 0.3169 0.0389 0.1195 1.1170 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 0.9646 0.1722 0.1392 0.1450 0.0802 0.1807 0.7546 0.1971 0.1916 0.1688 0.2330 0.0801 0.3989 1.4749 1.4117 1.4791 0.2876 0.3765 0.0405 0.1401 1.2698 $ 2.6414 $ 2.6781 Special Assessment District Tax Rates (Continued) Secondary Property Tax Rates Street Lighting Improvement Districts Cardinal Estates Carriage Hills No. 1 Carriage Hills No. 3 Desert Steppes Hermosa Hills Estates Lakeside No. 1 Littletown Longview Estates No. 1 Longview Estates No. 2 Mañana Grande "B" Mañana Grande "C" Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Rolling Hills Salida del Sol Other Improvement District Hayhook Ranch Improvement District SCHEDULE B 7-4 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2013/2014 SOURCE OF REVENUES GENERAL FUND PROPERTY TAX Real Property Taxes Personal Property Taxes Penalties/Delinq Taxes Interest/Delinq Taxes TOTAL PROPERTY TAX ADOPTED REVENUES 2012/13 ESTIMATED REVENUES 2012/13* ADOPTED REVENUES 2013/14 262,240,384 10,123,855 921,818 7,624,631 280,910,688 263,700,000 10,025,000 890,000 7,340,000 281,955,000 267,328,821 9,409,113 1,048,431 7,713,830 285,500,195 2,515,000 2,515,000 2,746,500 2,746,500 2,785,670 2,785,670 2,985,248 511,912 93,646,000 23,113,145 47,000 687,000 5,342,400 126,332,705 4,140,281 1,238,382 96,000,000 22,800,000 68,275 741,074 5,311,800 130,299,812 2,999,899 211,912 99,300,000 23,332,000 65,000 370,000 5,493,600 131,772,411 CHARGES FOR SERVICES Interdepartmental Charges Health Fees Court Fees General Government Correctional Housing Recorder Fees Sheriff Dept Fees Culture & Recreation Fees Contributions/Pub Enterprs TOTAL CHARGES FOR SERVICES 110,000 1,180,000 4,955,485 2,826,692 7,300,000 2,017,897 1,228,000 674,800 11,707,604 32,000,478 110,000 1,530,000 4,470,131 2,833,759 7,350,000 2,145,500 1,228,000 673,399 11,707,604 32,048,393 76,086 1,380,000 4,717,027 2,599,112 7,300,000 2,480,186 1,228,000 671,500 14,693,130 35,145,041 FINES AND FORFEITS Justice CTS-Fines & Forfeits Superior CTS-Fines & Forfeits Other Fines & Forfeits TOTAL FINES & FORFEITS 4,407,310 222,000 1,150,000 5,779,310 4,452,317 222,000 1,100,000 5,774,317 4,417,310 222,000 1,140,000 5,779,310 183,854 183,854 528,491 528,491 210,059 210,059 3,120,504 3,060,822 6,181,326 453,903,361 3,339,824 4,255,219 7,595,043 460,947,556 3,540,656 2,687,364 6,228,020 467,420,706 LICENSES & PERMITS Business Licenses & Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL Federal Grants & Aid State Grants & Aid Sales & Use Tax Shared Vehicle License Tax Alcoholic Beverages City Participation Transient Lodging Tax TOTAL INTERGOVERNMENTAL INVESTMENT EARNINGS Investment Earnings TOTAL INVESTMENT EARNINGS MISCELLANEOUS Rents and Royalties Other Misc. Revenues TOTAL MISC. REVENUES TOTAL GENERAL FUND REVENUE SCHEDULE C 7-5 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2013/2014 ADOPTED REVENUES 2012/13 ESTIMATED REVENUES 2012/13* ADOPTED REVENUES 2013/14 COUNTY FREE LIBRARY Property Taxes Intergovernmental Fines & Forfeits Investment Earnings Miscellaneous TOTAL COUNTY FREE LIBRARY 28,005,219 235,000 650,000 50,000 302,000 29,242,219 28,157,000 356,607 650,000 77,500 740,912 29,982,019 28,603,438 390,000 650,000 50,000 430,000 30,123,438 EMPLOYMENT AND TRAINING Intergovernmental Miscellaneous TOTAL EMP AND TRAINING 18,829,597 6,000 18,835,597 18,709,597 37,890 18,747,487 16,559,659 0 16,559,659 1,892,700 758,111 15,000 257,350 2,923,161 2,078,703 1,011,111 15,295 24,300 3,129,409 2,004,700 807,340 15,000 374,400 3,201,440 HEALTH Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous TOTAL HEALTH 2,050,112 11,907,262 2,421,912 126,484 0 323,046 16,828,816 1,740,005 12,247,423 3,145,198 83,800 8,400 495,794 17,720,620 2,210,201 11,903,569 2,963,614 125,970 0 509,772 17,713,126 REGIONAL FLOOD CONTROL DISTRICT Property Taxes Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL REG. FLOOD CONTROL DIST. 18,909,828 0 0 25,000 35,000 105,500 19,075,328 18,909,828 835 2,103 28,915 126,991 195,774 19,264,446 18,208,026 0 87,475 25,000 35,000 60,388 18,415,889 SOLID WASTE MANAGEMENT Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL SOLID WASTE MANAGEMENT 1,050,000 3,278,300 12,000 50,700 4,391,000 1,050,000 3,656,000 16,800 52,200 4,775,000 1,050,000 3,478,700 12,000 52,300 4,593,000 STADIUM DISTRICT Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL STADIUM DISTRICT 1,628,000 153,000 12,000 455,000 2,248,000 1,565,000 160,000 21,833 618,668 2,365,501 1,652,000 153,000 21,135 455,000 2,281,135 SOURCE OF REVENUES SPECIAL REVENUE FUNDS ENVIRONMENTAL QUALITY Licenses and Permits Intergovernmental Investment Earnings Miscellaneous TOTAL ENVIRONMENTAL QUALITY SCHEDULE C 7-6 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2013/2014 ADOPTED REVENUES 2012/13 ESTIMATED REVENUES 2012/13* ADOPTED REVENUES 2013/14 TRANSPORTATION Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL TRANSPORTATION 1,092,569 46,964,305 90,200 120,000 264,683 48,531,757 1,092,569 48,281,786 180,608 120,000 312,933 49,987,896 1,110,800 49,233,840 110,950 120,000 301,287 50,876,877 TRANSPORTATION GRANTS Intergovernmental Miscellaneous TOTAL TRANSPORTATION GRANTS 16,643,302 23,826 16,667,128 16,652,552 23,826 16,676,378 16,033,094 0 16,033,094 59,796,571 7,338,000 428,500 289,301 8,733,058 76,585,430 235,328,436 58,186,925 7,282,212 493,471 391,515 9,718,972 76,073,095 238,721,851 48,374,858 7,917,781 2,507,580 376,959 8,049,654 67,226,832 227,024,490 DEBT SERVICE Property Taxes Intergovernmental Investment Earnings TOTAL DEBT SERVICE 63,090,152 0 0 63,090,152 63,025,000 5,903 157,333 63,188,236 59,611,817 0 0 59,611,817 CAPITAL PROJECTS Intergovernmental Charges for Services Investment Earnings Miscellaneous TOTAL CAPITAL PROJECTS 43,773,313 2,541,905 102,500 1,638,500 48,056,218 41,879,356 3,019,682 483,977 2,624,956 48,007,971 33,862,369 2,376,867 0 1,133,459 37,372,695 4,900,000 804,739 17,200 35,200 5,757,139 5,319,922 562,846 21,000 36,200 5,939,968 5,185,000 618,000 15,000 18,700 5,836,700 268,500 14,400 1,991,487 2,274,387 239,364 24,413 1,964,603 2,228,380 248,580 26,796 1,949,097 2,224,473 SOURCE OF REVENUES OTHER SPECIAL REVENUE FUNDS & GRANTS Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous TOTAL OTHER SP REV & GRANTS TOTAL SPECIAL REVENUE FUNDS ENTERPRISE FUNDS DEVELOPMENT SERVICES Licenses and Permits Charges for Services Investment Earnings Miscellaneous TOTAL DEVELOPMENT SERVICES PARKING GARAGES Charges for Services Investment Earnings Miscellaneous TOTAL PARKING GARAGES SCHEDULE C 7-7 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2013/2014 SOURCE OF REVENUES REGIONAL WASTEWATER RECL. Licenses and Permits Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Capital Contributions TOTAL REG WASTEWATER RECL ADOPTED REVENUES 2012/13 ESTIMATED REVENUES 2012/13* ADOPTED REVENUES 2013/14 18,600 172,260,097 24,262 1,449,066 1,122,656 7,045,000 181,919,681 10,000 160,525,036 10,000 630,000 344,430 5,000,000 166,519,466 16,000 176,964,350 22,000 850,000 80,000 5,000,000 182,932,350 TOTAL ENTERPRISE FUNDS 189,951,207 174,687,814 190,993,523 GRAND TOTAL ALL FUNDS 990,329,374 985,553,428 982,423,231 *These amounts include actual revenues recognized on the modified accrual or accrual basis as of February 28, 2013 plus projected revenues for the remainder of the fiscal year. SCHEDULE C 7-8 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2013/14 PROCEEDS FROM OTHER FINANCING SOURCES 2013/2014 FUND/DEPARTMENT INTERFUND TRANSFERS 2013/2014 IN OUT General Fund Capital Projects - Various Projects Capital Projects - Rural Metro Radio Loan Debt Service - COPs 2007 Debt Service - COPs Jail Facility Debt Service - COPs 2010 Debt Service - COPs 2013 Debt Service - COPs 2014 Economic Development & Tourism Employment & Training Environmental Quality - Air Quality Facilities Renewal Fund - Rental O&M Health - General Fund Support Health - General Fund Support-Pima Animal Care Improvement Districts Formation Fund Parking Garages - COPs 2014 Parks Special Programs - Loan Repayment PHS Transition Fund Stadium District - Ball Fields Maintenance Stadium District - Debt Service Stadium District - Hotel Tax Proceeds Stadium District - KERP Sheriff Inmate Welfare Fund - Inmate Health Transportation - Graffiti Abatement Transportation - Pavement Preservation Total General Fund 966,814 313,371 2,911,953 2,898,443 1,156,833 125,806 1,745,000 633,259 279,068 411,507 1,136,475 9,784,081 2,002,480 26,925 1,000,000 240,000 18,500,000 1,058,002 2,898,443 2,223,600 189,602 120,000 23,894,918 120,662 5,000,000 31,847,406 0 89,250 89,250 Economic Development & Tourism General Fund - Tourism Events Economic Development & Tourism 633,259 633,259 0 Employment & Training - General Fund 279,068 Environmental Quality Capital Projects Fund - Permits Mgmt System General Fund - Air Quality Total Environmental Quality 411,507 411,507 117,476 0 1,150,000 1,136,475 2,286,475 0 Special Revenue Funds County Free Library Debt Service - COPs 2010 County Free Library 117,476 Facilities Renewal Fund Capital Projects General Fund - Rental O&M Total Facilities Renewal Fund SCHEDULE D 7-9 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2013/14 PROCEEDS FROM OTHER FINANCING SOURCES 2013/2014 FUND/DEPARTMENT Health Capital Projects PCWIN Radios - Pima Animal Care Debt Service - COPs 2010 Debt Service - COPs 2010 - PACC General Fund Subsidy - Pima Animal Care General Fund Subsidy - Health Total Health Improvement Districts Formation Fund - Gen Fund INTERFUND TRANSFERS 2013/2014 IN OUT 34,162 45,845 22,577 2,002,480 9,784,081 11,786,561 102,584 26,925 Information Technology Enhancement Fund Capital Projects Total Information Technology Enhancement Fund 0 904,032 904,032 Parks Grants - Capital Projects 459,980 Parks Special Programs General Fund - Loan Repayment Capital Projects - Canoa Ranch Rehabilitation Total Parks Special Programs 240,000 150,000 390,000 0 PHS Transition Fund Health Benefits ISF - Loan for Claims Health Benefits ISF - Loan Repayment General Fund Total PHS Transition Fund 3,500,000 3,500,000 3,500,000 Public Defender Special Programs- Capital Projects 18,500,000 22,000,000 118,500 Regional Flood Control Capital Projects Capital Projects - Permits Mgmt System Debt Service - COPs 2010 6,000,000 224,643 42,459 Total Regional Flood Control 0 Sheriff Commissary Operations 6,267,102 1,100,000 Sheriff Criminal Justice Enhancement - Capital Project 110,865 Sheriff Inmate Welfare Fund Sheriff Commissary Operations General Fund - Inmate Health Total Sheriff Inmate Welfare Fund 1,100,000 1,100,000 Sheriff Grants - Capital Projects 120,000 120,000 315,000 SCHEDULE D 7-10 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2013/14 PROCEEDS FROM OTHER FINANCING SOURCES 2013/2014 FUND/DEPARTMENT Transportation Capital Projects - Pavement Preservation Capital Projects Capital Projects PCWIN Radios Capital Projects - Permits Mgmt System Debt Service - COPs 2010 Debt Service - Transportation Bonds General Fund - Pavement Preservation General Fund - Graffiti Total Transportation INTERFUND TRANSFERS 2013/2014 IN OUT 5,000,000 7,193,675 193,135 177,242 180,656 17,397,363 5,000,000 120,662 5,120,662 Transportation Grants - Capital Projects 30,142,071 24,279,522 Stadium District Debt Service - COPs 2010 General Fund - Ball Fields Maintenance General Fund - Debt Service General Fund - Hotel Tax Proceeds General Fund - KERP Capital Projects - North Fields Modifications Total Stadium District 10,790 1,058,002 2,898,443 2,223,600 189,602 Total Special Revenue Funds Capital Projects Bond Proceeds - General Obligation Bond Proceeds - Transportation Bonds Proceeds - Certificates of Participation 2014 Development Services - Permit Management System Environmental Quality - Permits Mgmt System Facility Renewal Fund Fleet - PCWIN Radios General Fund - Rural Metro Radio Loan Health - PCWIN Radios Information Technology Enhancement Fund Capital Projects - Land & Permit System/Labor Parks Grants - Special Projects Parks Special Programs - Canoa Ranch Rehab Public Defender Special Programs - Software Regional Flood Control Regional Flood Control - Permits Mgmt System Regional Wastewater Recl - Permit Mgmt System Regional Wastewater Recl - PCWIN Radios Risk Management - Permits Mgmt System Sheriff Criminal Justice Enhancement - Roof Sheriff Grants Projects Stadium - North Field Modification Transportation Grants - Intergovernmental Revs Transportation - Pavement Preservation Transportation - Permits Mgmt System Transportation PCWIN Radios Transportation - Capital Projects Total Capital Projects 575,540 3,484,773 26,329,186 92,287,630 20,000,000 16,000,000 58,000,000 425,310 117,476 1,150,000 20,087 313,371 34,162 904,032 966,814 459,980 150,000 118,500 6,000,000 224,643 145,810 248,959 45,345 110,865 315,000 575,540 24,279,522 5,000,000 177,242 193,135 7,193,675 94,000,000 SCHEDULE D 7-11 3,471,204 49,169,468 0 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2013/14 PROCEEDS FROM OTHER FINANCING SOURCES 2013/2014 FUND/DEPARTMENT Debt Service Capital Projects - COPs 2012 County Free Library - COPs 2010 Development Services - COPs 2010 Fleet Services - COPs 2010 Fleet Services - COPs 2013 General Fund - COPs 2007 General Fund - COPs Jail Facility General Fund - COPs 2010 General Fund - COPs 2013 General Fund - COPs 2014 Health - COPs 2010 Health - PACC COPs 2010 Parking Garages - COPs 2010 Print Shop COPS 2010 Regional Flood Control - COPs 2010 Regional Wastewater - COPs 2010 Regional Wastewater - COPs 2012 Risk Management - COPs 2010 Stadium District - COPs 2010 Telecommunications - COPs 2010 Transportation - Transportation Bonds Transportation - COPs 2010 Total Debt Service INTERFUND TRANSFERS 2013/2014 IN 0 OUT 89,250 15,893 51,800 896,903 2,911,953 2,898,443 1,156,833 125,806 1,745,000 45,845 22,577 3,655 2,242 42,459 529,580 35,903,388 29,705 10,790 12,760 17,397,363 180,656 64,072,901 0 0 425,310 15,893 441,203 Enterprise Funds Development Services Capital Projects - Permits Management System Debt Service - COPs 2010 Total Development Services 0 Parking Garages General Fund - COPs 2014 Debt Service - COPs 2010 0 0 1,000,000 3,655 1,003,655 Regional Wastewater Reclamation Capital Projects - COPs 2012 Capital Projects - COPs 2013 Capital Projects - Permits Mgmt System Capital Projects-PCWIN Sewer Obligation Bonds Debt Service COPs 2012 Debt Service - COPs 2010 Total Regional Wastewater Reclamation 70,000,000 0 35,903,388 529,580 36,827,737 Total Enterprise Funds 70,000,000 0 38,272,595 164,000,000 163,466,473 162,407,631 145,810 248,959 70,000,000 Grand Total SCHEDULE D 7-12 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2013/14 PROCEEDS FROM OTHER FINANCING SOURCES 2013/2014 FUND/DEPARTMENT INTERFUND TRANSFERS 2013/2014 IN OUT THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Fleet Services CIP - Fleet - PCWIN Radios COPs 2012 - Fleet Building COPs 2010 Debt Service Total Fleet Services 0 Health Benefits Risk Management-Self Insurance Reserve PHS Transition - Loan for Claims PHS Transition - Loan Repayment Risk Management - Pima Dental Total Health Benefits 0 20,087 896,903 51,800 968,790 10,000,000 3,500,000 3,500,000 0 154,245 13,654,245 Print Shop - COPs 2010 Debt Svc 3,500,000 2,242 Risk Management Capital Projects - Permits Mgmt System Debt Service - COPs 2010 Health Benefits ISF Health Benefits ISF-Pima County Dental Total Risk Management 0 Telecommunications - COPs 2010 Debt Service 45,345 29,705 10,000,000 154,245 10,229,295 12,760 Total Internal Service Funds 0 SCHEDULE D 7-13 13,654,245 14,713,087 PIMA COUNTY SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEAR 2013/14 FUND/DEPARTMENT GENERAL FUND ADOPTED EXPENDITURE/ EXPENSES 2012/13 EXPENSE ADJUSTMENTS APPROVED 2012/13 ESTIMATED EXPENDITURES/ EXPENSES 2012/13* ADOPTED EXPENDITURES/ EXPENSES 2013/14 GENERAL GOVERNMENT SERVICES ASSESSOR 8,635,053 0 8,635,053 BOARD OF SUPERVISORS 1,971,080 0 1,971,080 2,074,023 50,792,771 0 49,998,150 54,011,765 GENERAL GOVERNMENT SERVICES COUNTY ADMINISTRATOR NON DEPARTMENTAL RECORDER TREASURER TOTAL GENERAL GOVERNMENT SERVICES 1,430,082 44,089,230 3,519,475 2,492,207 112,929,898 0 (1,652,769) 0 0 (1,652,769) 8,996,549 1,430,082 1,539,893 8,916,391 94,073,354 3,769,475 2,399,924 2,492,207 77,212,438 2,568,107 165,663,615 29,679,672 COMMUNITY RESOURCES COMMUNITY & ECONOMIC DEVELOPMENT 27,152,925 997,521 28,330,942 1,632,091 0 1,339,317 1,545,276 28,785,016 997,521 29,670,259 31,224,948 10,411,962 0 10,411,962 10,870,487 1,112,731 0 1,123,062 1,206,968 COUNTY ATTORNEY 20,214,804 0 20,214,804 22,508,352 JUSTICE & LAW 31,613,128 0 32,553,793 32,621,911 7,992,220 0 7,988,597 8,304,954 22,279,052 0 22,279,052 23,259,977 125,516,270 0 129,039,123 135,355,031 28,612,014 0 28,612,014 29,841,825 1,823,525 0 1,823,525 1,823,525 TOTAL JUSTICE & LAW 249,575,706 0 254,045,932 265,793,030 HEALTH SERVICES 100,601,113 0 98,780,463 40,843,238 491,891,733 (655,248) 459,709,092 503,524,831 SCHOOL SUPERINTENDENT TOTAL COMMUNITY RESOURCES JUSTICE & LAW CLERK OF SUPERIOR COURT CONSTABLES JUSTICE COURTS JUVENILE COURT CENTER SHERIFF SUPERIOR COURT SUPERIOR CT MANDATED SVCS TOTAL GENERAL FUND SPECIAL REVENUE FUNDS GENERAL GOVERNMENT SERVICES ELECTIONS GRANTS 1,166,220 0 0 1,180,501 EMERGENCY MGMT/HOMELAND SECURITY GRANTS 415,702 0 1,624,300 2,091,793 EMERGENCY MGMT/HOMELAND SEC SPECIAL PROG 1,000,000 0 146,947 1,361,212 520,000 0 520,000 625,000 53,275 0 3,220 26,925 171,704 0 171,704 0 4,994 0 15,000 2,500 FACILITIES RENEWAL FUND IMPROVEMENT DISTRICT FORMATION INFORMATION TECHNOLOGY ENHANCEMENT FUND OFFICE OF SUSTAINABLITY GRANTS PHS TRANSITION FUND 508,488 0 8,710,960 700,000 1,328,816 0 1,328,816 1,939,958 RECORDER GRANTS 192,000 0 23,000 98,500 TAXPAYER INFO FUND 364,373 0 319,373 443,200 5,725,572 0 12,863,320 RECORDER-DOC STOR & RETRIEVAL TOTAL GENERAL GOVERNMENT SERVICES 8,469,589 COMMUNITY RESOURCES COMMUNITY DEVELOPMENT GRANTS 12,614,798 0 13,439,665 7,432,077 COUNTY FREE LIBRARY 34,000,000 0 34,495,829 35,000,000 COUNTY FREE LIBRARY GRANTS ECONOMIC DEVELOPMENT & TOURISM EMPLOYMENT & TRAINING HOUSING TRUST FUND PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS 150,000 0 263,988 305,000 1,666,762 0 1,747,665 2,008,463 18,062,491 0 18,230,381 15,292,429 0 0 0 100,000 85,000 0 108,500 75,000 175,079 0 294,696 930,647 PIMA VOCATIONAL HIGH SCHOOL 1,052,174 0 1,052,174 1,302,715 SCHOOL RESERVE FUND 2,462,400 0 2,462,400 2,150,000 STADIUM DISTRICT TOTAL COMMUNITY RESOURCES 4,622,363 74,891,067 0 0 4,697,374 76,792,672 5,039,746 69,636,077 SCHEDULE E 7-14 PIMA COUNTY SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEAR 2013/14 FUND/DEPARTMENT ADOPTED EXPENDITURE/ EXPENSES 2012/13 EXPENSE ADJUSTMENTS APPROVED 2012/13 ESTIMATED EXPENDITURES/ EXPENSES 2012/13* ADOPTED EXPENDITURES/ EXPENSES 2013/14 JUSTICE & LAW CLERK OF THE COURT SPECIAL GRANTS CLERK OF THE COURT SPECIAL PROGRAMS COUNTY ATTORNEY GRANTS COUNTY ATTY SPECIAL PROGRAMS FORENSIC SCIENCE CENTER GRANTS FORENSIC SCIENCE CENTER SPECIAL PROGRAMS JUSTICE COURT GRANTS 0 0 0 1,256,253 0 1,381,163 30,000 1,449,017 6,278,342 0 6,278,342 4,326,166 11,120,519 0 11,121,019 11,396,375 286,526 0 257,605 34,709 0 0 19,839 10,500 134,061 0 134,061 154,889 JUSTICE COURT SPECIAL PROGRAMS 1,291,703 0 1,259,230 1,264,185 JUVENILE COURT GRANTS 9,207,086 0 8,444,200 8,948,060 JUVENILE COURT SPECIAL PROGRAMS 308,863 0 212,798 474,984 LEGAL DEFENDER SPECIAL PROGRAMS 29,000 0 12,692 18,475 PUBLIC DEFENDER SPECIAL PROGRAMS 493,334 0 486,724 476,311 10,337,122 0 10,337,122 8,416,392 4,965,447 0 5,162,404 5,122,361 10,249,314 SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS SUPERIOR COURT GRANTS 9,807,719 0 9,737,688 SUP. COURT SPECIAL PROGRAMS 6,340,978 0 4,908,475 7,093,698 59,753,362 59,465,436 TOTAL JUSTICE & LAW 61,856,953 0 HEALTH SERVICES ENVIRONMENTAL QUALITY 2,879,764 0 2,648,557 3,145,835 ENVIRONMENTAL QUALITY GRANTS 758,111 0 1,010,111 816,245 OFFICE OF MEDICAL SERVICES GRANTS 401,411 0 401,411 315,565 11,889,946 258,330 12,252,687 13,822,545 HEALTH HEALTH GRANTS 8,815,889 0 8,851,288 8,142,188 PIMA ANIMAL CARE CENTER 5,904,161 396,918 6,643,720 7,446,943 SOLID WASTE MANAGEMENT 5,418,000 0 5,120,000 5,816,236 TIRE FUND 1,432,000 0 1,251,000 1,085,259 655,248 38,178,774 40,590,816 11,457,002 0 11,367,002 0 0 0 139,845 884,000 0 961,375 754,152 38,034,936 TOTAL HEALTH SERVICES 37,499,282 PUBLIC WORKS REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT GRANTS TRANSPORTATION GRANTS TRANSPORTATION 12,484,183 0 37,146,425 40,277,267 50,375,938 0 49,474,802 53,655,447 TOTAL SPECIAL REVENUE FUNDS 230,348,812 655,248 237,062,930 231,817,365 DEBT SERVICE FUND 112,966,351 0 113,524,168 124,043,471 CAPITAL PROJECTS FUND 224,127,426 0 198,642,034 182,441,811 TOTAL PUBLIC WORKS ENTERPRISE FUNDS GENERAL GOVERNMENT SERVICES PARKING GARAGES TOTAL GENERAL GOVERNMENT SERVICES 1,795,326 0 1,749,319 2,076,933 1,795,326 0 1,749,319 2,076,933 6,742,375 0 6,992,178 6,743,858 165,624,418 0 172,161,979 216,251,348 172,366,793 0 179,154,157 222,995,206 174,162,119 0 180,903,476 225,072,139 1,233,496,441 0 1,189,841,700 1,266,899,617 PUBLIC WORKS DEVELOPMENT SERVICES REGIONAL WASTEWATER RECLAMATION FUND TOTAL PUBLIC WORKS TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS *These amounts include actual expenditures/expenses recognized on the modified accrual or accrual basis as of February 28, 2013 plus projected expenditures/expenses for the remainder of the fiscal year. SCHEDULE E 7-15 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2013/14 FUNCTIONAL AREA/DEPARTMENT GENERAL GOVERNMENT SERVICES ASSESSOR GENERAL FUND BOARD OF SUPERVISORS GENERAL FUND GENERAL GOVERNMENT SERVICES GENERAL GOVERNMENT SVCS GENERAL FUND COUNTY ADMINISTRATOR GENERAL FUND DEBT SERVICE FUND ELECTIONS GRANTS FACILITIES RENEWAL FUND IMPROVEMENT DISTRICTS FORMATION FUND INFORMATION TECHNOLOGY ENHANCEMENT FUND NON DEPARTMENTAL GENERAL FUND EMERGENCY MGMT/HOMELAND SECURITY GRANTS EMERGENCY MGMT/HOMELAND SEC SPEC PRGS OFFICE OF SUSTAINABILITY GRANTS PARKING GARAGES FUND PHS TRANSITION FUND TOTAL GENERAL GOVERNMENT SERVICES RECORDER RECORDER GENERAL FUND RECORDER GRANTS REC/DOC STOR & RETRIEVAL TOTAL RECORDER TREASURER TAXPAYER INFORMATION FUND TREASURER GENERAL FUND TOTAL TREASURER TOTAL GENERAL GOVERNMENT SERVICES COMMUNITY RESOURCES COMMUNITY RESOURCES COMMUNITY RESOURCES GENERAL FUND COMMUNITY DEVELOPMENT GRANTS EMPLOYMENT & TRAINING HOUSING TRUST FUND PIMA VOCATIONAL HIGH SCHOOL TOTAL COMMUNITY RESOURCES ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2012/13 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2012/13 ESTIMATED EXPENDITURES/ EXPENSES 2012/13* ADOPTED EXPENDITURES/ EXPENSES 2013/14 8,635,053 0 8,635,053 8,996,549 1,971,080 0 1,971,080 2,074,023 49,998,150 1,430,082 113,524,168 0 520,000 3,220 171,704 8,916,391 1,624,300 146,947 15,000 1,749,319 8,710,960 186,810,241 54,011,765 1,539,893 124,043,471 1,180,501 625,000 26,925 0 94,073,354 2,091,793 1,361,212 2,500 2,076,933 700,000 281,733,347 3,769,475 23,000 1,328,816 5,121,291 2,399,924 98,500 1,939,958 4,438,382 319,373 2,492,207 2,811,580 205,349,245 443,200 2,568,107 3,011,307 300,253,608 50,792,771 1,430,082 112,966,351 1,166,220 520,000 53,275 171,704 44,089,230 415,702 1,000,000 4,994 1,795,326 508,488 214,914,143 3,519,475 192,000 1,328,816 5,040,291 364,373 2,492,207 2,856,580 233,417,147 0 0 0 0 0 0 0 (1,652,769) 0 0 0 0 0 (1,652,769) 0 0 0 0 0 0 0 (1,652,769) 27,152,925 12,614,798 18,062,491 0 1,052,174 58,882,388 997,521 0 0 0 0 997,521 28,330,942 13,439,665 18,230,381 0 1,052,174 61,053,162 29,679,672 7,432,077 15,292,429 100,000 1,302,715 53,806,893 34,000,000 150,000 34,150,000 0 0 0 34,495,829 263,988 34,759,817 35,000,000 305,000 35,305,000 1,666,762 0 1,747,665 2,008,463 85,000 175,079 260,079 0 0 0 108,500 294,696 403,196 75,000 930,647 1,005,647 SCHOOL SUPERINTENDENT SCHOOLS GENERAL FUND SCHOOL RESERVE FUND TOTAL SCHOOL SUPERINTENDENT 1,632,091 2,462,400 4,094,491 0 0 0 1,339,317 2,462,400 3,801,717 1,545,276 2,150,000 3,695,276 STADIUM DISTRICT 4,622,363 0 4,697,374 5,039,746 103,676,083 997,521 106,462,931 100,861,025 COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS TOTAL COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM NATURAL RESOURCES, PARKS & RECREATION PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS TOTAL NATURAL RES, PARKS & RECREATION TOTAL COMMUNITY RESOURCES SCHEDULE F 7-16 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2013/14 FUNCTIONAL AREA/DEPARTMENT JUSTICE & LAW CLERK OF SUPERIOR COURT CLERK OF SUPERIOR COURT GENERAL FUND CLERK OF SUPERIOR COURT GRANTS CLERK OF THE COURT SPECIAL PROGRAMS TOTAL CLERK OF SUPERIOR COURT ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2012/13 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2012/13 ESTIMATED EXPENDITURES/ EXPENSES 2012/13* ADOPTED EXPENDITURES/ EXPENSES 2013/14 10,411,962 0 1,256,253 11,668,215 0 0 0 0 10,411,962 0 1,381,163 11,793,125 10,870,487 30,000 1,449,017 12,349,504 1,112,731 0 1,123,062 1,206,968 COUNTY ATTORNEY COUNTY ATTORNEY GENERAL FUND COUNTY ATTORNEY GRANTS COUNTY ATTORNEY SPECIAL PROGRAMS TOTAL COUNTY ATTORNEY 20,214,804 6,278,342 11,120,519 37,613,665 0 0 0 0 20,214,804 6,278,342 11,121,019 37,614,165 22,508,352 4,326,166 11,396,375 38,230,893 JUSTICE & LAW ENFORCEMENT JUSTICE & LAW GENERAL FUND FORENSIC SCIENCE CENTER GRANTS FORENSIC SCIENCE CENTER SPEC PROGRAMS LEGAL DEFENDER SPECIAL PROGRAMS PUBLIC DEFENDER SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT 31,613,128 286,526 0 522,334 0 32,421,988 0 0 0 0 0 0 32,553,793 257,605 19,839 12,692 486,724 33,330,653 32,621,911 34,709 10,500 18,475 476,311 33,161,906 7,992,220 134,061 1,291,703 9,417,984 0 0 0 0 7,988,597 134,061 1,259,230 9,381,888 8,304,954 154,889 1,264,185 9,724,028 22,279,052 9,207,086 308,863 31,795,001 0 0 0 0 22,279,052 8,444,200 212,798 30,936,050 23,259,977 8,948,060 474,984 32,683,021 125,516,270 10,337,122 4,965,447 140,818,839 0 0 0 0 129,039,123 10,337,122 5,162,404 144,538,649 135,355,031 8,416,392 5,122,361 148,893,784 28,612,014 9,807,719 1,823,525 6,340,978 46,584,236 311,432,659 0 0 0 0 0 0 28,612,014 9,737,688 1,823,525 4,908,475 45,081,702 313,799,294 29,841,825 10,249,314 1,823,525 7,093,698 49,008,362 325,258,466 2,879,764 758,111 5,418,000 1,432,000 10,487,875 0 0 0 0 0 2,648,557 1,010,111 5,120,000 1,251,000 10,029,668 3,145,835 816,245 5,816,236 1,085,259 10,863,575 100,601,113 401,411 101,002,524 0 0 0 98,780,463 401,411 99,181,874 40,843,238 315,565 41,158,803 CONSTABLES GENERAL FUND JUSTICE COURTS JUSTICE COURTS GENERAL FUND JUSTICE COURTS GRANTS JUSTICE COURT SPECIAL PROGRAMS TOTAL JUSTICE COURTS JUVENILE COURT CENTER JUVENILE COURT CENTER GENERAL FUND JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS TOTAL JUVENILE COURT CENTER SHERIFF SHERIFF GENERAL FUND SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS TOTAL SHERIFF SUPERIOR COURT SUPERIOR COURT GENERAL FUND SUPERIOR COURT GRANTS SUPERIOR COURT MANDATED SERVICES SUPERIOR COURT SPECIAL PROGRAMS TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT HEALTH SERVICES ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY FUND ENVIRONMENTAL QUALITY GRANTS SOLID WASTE MANAGEMENT FUND TIRE FUND TOTAL ENVIRONMENTAL QUALITY OFFICE OF MEDICAL SERVICES OFFICE OF MEDICAL SERVICES GENERAL FUND OFFICE OF MEDICAL SERVICES GRANTS TOTAL OFFICE OF MEDICAL SERVICES SCHEDULE F 7-17 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2013/14 FUNCTIONAL AREA/DEPARTMENT ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2012/13 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2012/13 ESTIMATED EXPENDITURES/ EXPENSES 2012/13* ADOPTED EXPENDITURES/ EXPENSES 2013/14 HEALTH SERVICES HEALTH SERVICES HEALTH GRANTS PIMA ANIMAL CARE CENTER TOTAL HEALTH TOTAL HEALTH SERVICES 11,889,946 8,815,889 5,904,161 26,609,996 138,100,395 258,330 0 396,918 655,248 655,248 12,252,687 8,851,288 6,643,720 27,747,695 136,959,237 13,822,545 8,142,188 7,446,943 29,411,676 81,434,054 PUBLIC WORKS CAPITAL PROJECTS FUND 224,127,426 0 198,642,034 182,441,811 6,742,375 0 6,992,178 6,743,858 REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT GRANTS TOTAL REGIONAL FLOOD CONTROL DISTRICT 11,457,002 0 11,457,002 0 0 0 11,367,002 0 11,367,002 12,484,183 139,845 12,624,028 TRANSPORTATION TRANSPORTATION TRANSPORTATION GRANTS TOTAL TRANSPORTATION 38,034,936 884,000 38,918,936 0 0 0 37,146,425 961,375 38,107,800 40,277,267 754,152 41,031,419 165,624,418 165,624,418 0 0 172,161,979 172,161,979 216,251,348 216,251,348 446,870,157 0 427,270,993 459,092,464 1,233,496,441 0 1,189,841,700 1,266,899,617 DEVELOPMENT SERVICES FUND REGIONAL WASTEWATER RECLAMATION REGIONAL WASTEWATER RECLAMATION FUND TOTAL REGIONAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS *These amounts include actual expenditures/expenses recognized on the modified accrual or accrual basis as of February 28, 2013 plus projected expenditures/expenses for the remainder of the fiscal year. SCHEDULE F 7-18 PIMA COUNTY Full-Time Employees and Personnel Compensation Fiscal Year 2013/2014 FUND Employee Salaries and Hourly Costs 2014* Full-Time Equivalent (FTE) 2014 Retirement Costs 2014 Total Estimated Personnel Compensation 2014 Other Benefit Costs 2014 Healthcare Costs 2014 GENERAL FUND 4,739.2 $ 207,371,588 $ 34,049,014 $ 32,325,470 $ 22,099,339 = $ 295,845,411 SPECIAL REVENUE FUNDS 1,887.8 $ 71,375,590 $ 9,097,833 $ 11,938,416 $ 7,944,194 = $ 100,356,033 6.0 $ 477,935 $ 55,154 $ 33,961 $ 39,252 = $ 606,302 559.8 $ 25,848,885 $ 3,082,429 $ 4,058,372 $ 2,736,576 = $ 35,726,262 7,192.8 $ 305,073,998 $ 46,284,430 $ 48,356,219 $ 32,819,361 = $ 432,534,008 CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS 7-19 TOTAL ALL FUNDS The following is provided for information purposes only: INTERNAL SERVICE FUNDS TOTAL PLUS INTERNAL SVC 135.2 6,384,138 736,730 1,425,751 3,053,797 11,600,416 7,328.0 311,458,136 47,021,160 49,781,970 35,873,158 444,134,424 SCHEDULE G This page intentionally left blank. 7-20 Pima County FY 2013/2014 Adopted Budget SUMMARY SCHEDULES Summary of Changes in Fund Balances Summary of Expenditures by Fund and Department Summary of Revenues by Fund and Category Summary of Expenditures by Functional Area and Department Summary of Revenues by Functional Area and Department Summary of Expenditures by Fund and Object: Department Summary of Adopted Full Time Equivalent Positions 8-1 Pima County FY2013/2014 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2011/2012 - 2013/2014 Actual 2011/2012 Adopted 2012/2013 Adopted 2013/2014 General Fund 74,238,644 66,529,982 44,056,613 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Revenue Memo Revenue 291,646,744 2,699,499 127,029,138 39,303,701 5,213,090 620,684 12,648,062 1,608,293 280,910,688 2,515,000 126,332,705 32,000,478 5,779,310 183,854 6,181,326 - 285,500,195 2,785,670 131,772,411 35,145,041 5,779,310 210,059 6,228,020 - Total Revenues 480,769,211 453,903,361 467,420,706 Expenditures Community Resources General Government Services Health Services Justice & Law Public Works (28,162,013) (73,681,782) (94,292,136) (249,648,864) (14,594) (28,785,016) (111,558,296) (100,601,113) (250,947,308) - (31,224,948) (165,663,615) (40,843,238) (265,793,030) - Total Expenditures (445,799,389) (491,891,733) (503,524,831) (31,580,515) (28,541,610) (7,952,488) 418,629 - - 78,046,580 - - Fund Balance, Beginning (See note) Net Operating Transfers Other Adjustments Fund Balance, Ending Special Revenue Fund Balance, Beginning (See note) 129,872,868 83,495,809 92,457,661 Revenues Taxes Licenses & Permits Intergovernmental Special Assessments Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Revenue Memo Revenue 49,530,131 5,459,036 155,725,440 245,020 14,687,087 5,035,856 725,482 12,578,496 330,120 46,915,047 5,035,381 157,495,605 13,306,412 1,204,984 533,301 10,837,706 - 46,811,464 5,325,701 146,091,835 14,649,045 3,283,550 630,094 10,232,801 - Total Revenues 244,316,668 235,328,436 227,024,490 8-2 Pima County FY2013/2014 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2011/2012 - 2013/2014 Actual 2011/2012 Adopted 2012/2013 Adopted 2013/2014 (71,709,730) (3,554,569) (49,209,912) (48,055,546) (44,314,448) (74,891,067) (5,725,572) (37,499,282) (61,856,953) (50,375,938) (69,636,077) (8,469,589) (40,590,816) (59,465,436) (53,655,447) (216,844,205) (230,348,812) (231,817,365) 900,857 - - (33,190,724) (37,033,735) (65,958,444) (2,219,065) - - 122,836,399 51,441,698 21,706,342 Fund Balance, Beginning (See note) 39,111,034 22,850,838 36,000,489 Revenues Taxes Intergovernmental Investment Earnings 66,148,045 11,166 242,234 63,090,152 - 59,611,817 - Total Revenues 66,401,445 63,090,152 59,611,817 Expenditures General Government Services (137,337,226) (112,966,351) (124,043,471) Total Expenditures (137,337,226) (112,966,351) (124,043,471) Bond Proceeds 38,094,141 - - Net Operating Transfers 25,237,064 58,038,443 64,072,901 Expenditures Community Resources General Government Services Health Services Justice & Law Public Works Total Expenditures Bond Proceeds Net Operating Transfers Other Adjustments Fund Balance, Ending Debt Service Other Adjustments (3,208,480) - - Fund Balance, Ending 28,297,978 31,013,082 35,641,736 8-3 Pima County FY2013/2014 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2011/2012 - 2013/2014 Actual 2011/2012 Adopted 2012/2013 Adopted 2013/2014 Capital Projects 118,515,336 155,226,302 74,380,722 Revenues Intergovernmental Charges for Services Investment Earnings Miscellaneous Revenue Memo Revenue 44,141,137 3,079,584 573,701 564,659 - 43,773,313 2,541,905 1,638,500 102,500 33,862,369 2,376,867 1,133,459 - Total Revenues 48,359,081 48,056,218 37,372,695 Expenditures Public Works (149,571,210) (224,127,426) (182,441,811) Total Expenditures (149,571,210) (224,127,426) (182,441,811) Bond Proceeds 78,425,000 86,000,000 94,000,000 Net Operating Transfers 65,517,842 10,646,059 49,169,468 122,677 - - 161,368,726 75,801,153 72,481,074 Fund Balance, Beginning (See note) Other Adjustments Fund Balance, Ending Enterprise Net Assets, Beginning (See note) 109,199,071 307,217,705 174,770,393 Revenues Licenses & Permits Intergovernmental Capital Contributions Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Revenue Memo Revenue 5,335,127 1,357,627 2,570,618 217,214,365 495,456 949,766 3,416,190 482,696 4,918,600 7,045,000 173,333,336 24,262 1,480,666 3,149,343 - 5,201,000 5,000,000 177,830,930 22,000 891,796 2,047,797 - Total Revenues 231,821,845 189,951,207 190,993,523 Expenditures General Government Services Health Services Public Works (1,993,187) (62,841,165) (125,323,469) (1,795,326) (172,366,793) (2,076,933) (222,995,206) Total Expenditures (190,157,821) (174,162,119) (225,072,139) Bond Proceeds 189,160,000 180,000,000 70,000,000 Net Operating Transfers (26,130,040) (2,884,565) (38,272,595) Other Adjustments 11,196,904 - - Net Assets, Ending 325,089,959 500,122,228 172,419,182 8-4 Pima County FY2013/2014 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2011/2012 - 2013/2014 Actual 2011/2012 Adopted 2012/2013 Adopted 2013/2014 Internal Service Net Assets, Beginning (See note) 39,087,044 39,379,913 93,758,995 Revenues Intergovernmental Capital Contributions Charges for Services Investment Earnings Miscellaneous Revenue Memo Revenue 1,361,888 354 41,223,108 1,260,305 409,528 2,667 975,000 40,330,800 658,577 456,128 115,000 1,125,000 110,194,281 1,039,745 420,992 150,000 Total Revenues 44,257,850 42,535,505 112,930,018 Expenditures General Government Services (31,986,189) (41,386,973) (106,910,226) Total Expenditures (31,986,189) (41,386,973) (106,910,226) (302,550) (224,592) (1,058,842) Other Adjustments (16,124,474) - - Net Assets, Ending 67,180,629 40,303,853 98,719,945 Net Operating Transfers Note: Fund balances on this schedule are not comparable from year to year because the beginning budgeted fund balances for fiscal year 2012/2013 and fiscal year 2013/2014 are based on estimates made before the end of each preceding fiscal year. The ending net assets balance in Enterprise Funds for fiscal year 2011/2012 shown above, $325,089,959, includes $189,160,000 in bond proceeds which are reserved funds. The unreserved fund balance as shown in the Pima County CAFR adjusted for this item and for other changes in reserved elements of the fund balance is $135,929,959. This presentation of a partially reserved fund balance is for consistency with other fiscal years. 8-5 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2011/2012 - 2013/2014 Actual 2011/2012 Fund/Functional Area/Department Adopted 2012/2013 Adopted 2013/2014 GENERAL FUND General Government Services Assessor Board of Supervisors Clerk of the Board Communications Office County Administrator Elections Facilities Management Finance & Risk Management Human Resources Information Technology Non Departmental Office of Emergency Management & Homeland Security Office of Sustainability and Conservation Procurement Recorder Treasurer Total General Government Services Community Resources Community & Economic Development Administration Community Development & Neighborhood Conservation Community Services, Employment & Training Kino Sports Complex Natural Resources, Parks & Recreation School Superintendent Total Community Resources Justice & Law Clerk of the Superior Court Constables County Attorney Forensic Science Center Justice Court Ajo Justice Court Green Valley Justice Court Tucson Juvenile Court Legal Defender Office of Court Appointed Counsel Public Defender Public Fiduciary Sheriff Superior Court Total Justice & Law 8-6 7,993,480 1,776,890 1,151,078 798,060 1,330,960 3,606,412 15,035,724 7,044,070 3,381,371 8,598,931 14,712,078 362,825 270,182 2,236,946 3,345,268 2,037,507 8,635,053 1,971,080 1,271,711 790,464 1,430,082 5,040,503 16,996,096 9,292,593 3,210,407 11,088,321 42,717,628 504,249 286,975 2,311,452 3,519,475 2,492,207 8,996,549 2,074,023 1,314,636 903,625 1,539,893 3,125,120 18,203,949 9,767,481 2,604,045 14,916,153 94,034,354 516,404 310,325 2,389,027 2,399,924 2,568,107 73,681,782 111,558,296 165,663,615 392,378 4,639,321 5,780,305 723,696 15,195,109 1,431,204 532,319 4,693,857 5,794,987 1,076,048 15,055,714 1,632,091 636,214 4,826,083 6,081,260 1,086,349 17,049,766 1,545,276 28,162,013 28,785,016 31,224,948 10,283,203 1,080,377 19,477,520 2,918,904 633,515 487,286 6,693,490 22,271,379 4,045,037 13,667,353 12,457,302 2,558,818 123,235,816 29,838,864 10,411,962 1,112,731 20,214,804 2,993,658 677,632 496,366 6,818,222 22,279,052 3,776,099 11,076,091 12,664,202 2,474,680 125,516,270 30,435,539 10,870,487 1,206,968 22,508,352 3,298,267 685,776 520,543 7,098,635 23,259,977 3,948,592 9,783,597 13,037,732 2,553,723 135,355,031 31,665,350 249,648,864 250,947,308 265,793,030 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2011/2012 - 2013/2014 Actual 2011/2012 Fund/Functional Area/Department Adopted 2013/2014 Adopted 2012/2013 Health Services Institutional Health Office of Medical Services 94,292,136 - 100,601,113 - 40,843,238 Total Health Services 94,292,136 100,601,113 40,843,238 14,594 - - 14,594 - - 445,799,389 491,891,733 503,524,831 603 540,728 63,857 7,456 1,044,280 814,572 936,383 146,690 1,166,220 520,000 53,275 171,704 508,488 1,415,702 4,994 1,520,816 364,373 1,180,501 625,000 26,925 700,000 3,453,005 2,500 2,038,458 443,200 3,554,569 5,725,572 8,469,589 14,012,361 15,457,284 31,982,120 1,540,421 232,025 3,791,512 4,694,007 12,614,798 19,114,665 34,150,000 1,666,762 260,079 2,462,400 4,622,363 7,532,077 16,595,144 35,305,000 2,008,463 1,005,647 2,150,000 5,039,746 71,709,730 74,891,067 69,636,077 709,751 11,132,193 289,438 32,783 35,398 1,163,322 8,772,875 31,863 260,069 11,813,187 13,814,667 1,256,253 17,398,861 286,526 35,750 45,711 1,344,303 9,515,949 29,000 493,334 15,302,569 16,148,697 1,479,017 15,722,541 45,209 21,000 47,811 1,350,263 9,423,044 18,475 476,311 13,538,753 17,343,012 48,055,546 61,856,953 59,465,436 Public Works Public Works Administration Total Public Works TOTAL GENERAL FUND SPECIAL REVENUE FUNDS General Government Services County Administrator Elections Facilities Management Finance & Risk Management Information Technology Non Departmental Office of Emergency Management & Homeland Security Office of Sustainability and Conservation Recorder Treasurer Total General Government Services Community Resources Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Economic Development & Tourism Natural Resources, Parks & Recreation School Superintendent Stadium District Total Community Resources Justice & Law Clerk of the Superior Court County Attorney Forensic Science Center Justice Court Ajo Justice Court Green Valley Justice Court Tucson Juvenile Court Legal Defender Public Defender Sheriff Superior Court Total Justice & Law 8-7 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2011/2012 - 2013/2014 Actual 2011/2012 Fund/Functional Area/Department Adopted 2013/2014 Adopted 2012/2013 Health Services Environmental Quality Health Institutional Health Office of Medical Services Solid Waste 3,246,508 39,266,307 68,132 6,628,965 3,637,875 26,609,996 401,411 6,850,000 3,962,080 29,411,676 315,565 6,901,495 Total Health Services 49,209,912 37,499,282 40,590,816 697 10,663,181 33,650,570 11,457,002 38,918,936 12,624,028 41,031,419 44,314,448 50,375,938 53,655,447 216,844,205 230,348,812 231,817,365 137,337,226 112,966,351 124,043,471 137,337,226 112,966,351 124,043,471 137,337,226 112,966,351 124,043,471 149,571,210 224,127,426 182,441,811 149,571,210 224,127,426 182,441,811 149,611,290 224,127,426 182,441,811 1,993,187 1,795,326 2,076,933 1,993,187 1,795,326 2,076,933 62,841,165 - - 62,841,165 - - 6,964,224 118,359,245 6,742,375 165,624,418 6,743,858 216,251,348 125,323,469 172,366,793 222,995,206 190,157,821 174,162,119 225,072,139 1,139,709,851 1,233,496,441 1,266,899,617 Public Works Capital Projects Regional Flood Control District Transportation Total Public Works TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND General Government Services Non Departmental Total General Government Services TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS Public Works Capital Projects Total Public Works TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS General Government Services Facilities Management Total General Government Services Health Services Pima Health System & Services Total Health Services Public Works Development Services Regional Wastewater Reclamation Total Public Works TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES 8-8 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2011/2012 - 2013/2014 Actual 2011/2012 Fund/Functional Area/Department Adopted 2012/2013 Adopted 2013/2014 Internal Service Funds - Informational Purposes Only INTERNAL SERVICE FUNDS Fleet Services Health Benefits Trust Print Shop Risk Management Telecommunications TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-9 16,893,052 825,594 9,960,733 4,306,810 18,938,943 862,671 16,830,928 4,754,431 21,212,768 61,806,000 895,258 17,185,568 5,810,632 31,986,189 41,386,973 106,910,226 1,171,696,040 1,274,883,414 1,373,809,843 Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2011/2012 - 2013/2014 Actual 2011/2012 SOURCES OF REVENUES Adopted 2012/2013 Adopted 2013/2014 General Fund Property Tax Real Property Taxes Personal Property Taxes Interest on Delinquent Taxes Penalties on Delenquent Taxes Total Property Tax Licenses & Permits Business Licenses and Permits Total Licenses & Permits Intergovernmental Transient Lodging Tax City Participation Federal Grants and Aid State Grants and Aid Sales Tax & Use Alcoholic Beverages Auto Lieu Tax Total Intergovernmental Charges for Services General Government Recorder Fees Court Fees Sheriff Department Fees Correctional Housingy Health Fees Recreation Fees Facility Fees Interdepartmental Fees Contributions for Administrative Overhead Total Charges for Services Fines & Forfeits Superior Court Fines & Forfeits Justice Courts Fines & Forfeits Other Fines & Forfeits Total Fines & Forfeits Investment Earnings Investment Earnings Investment Earnings - Pooled Investments Total Investment Earnings 8-10 272,501,989 10,909,648 8,020,741 214,366 291,646,744 262,240,384 10,123,855 7,624,631 921,818 280,910,688 267,328,821 9,409,113 7,713,830 1,048,431 2,699,499 2,699,499 2,515,000 2,515,000 2,785,670 5,301,892 88,567 4,512,910 801,336 92,723,935 63,475 23,537,023 127,029,138 5,342,400 687,000 2,985,248 511,912 93,646,000 47,000 23,113,145 126,332,705 5,493,600 370,000 2,999,899 211,912 99,300,000 65,000 23,332,000 2,663,943 2,566,363 5,697,986 1,258,691 8,139,821 1,593,564 184,656 710,234 16,488,443 39,303,701 2,826,692 2,017,897 4,955,485 1,228,000 7,300,000 1,180,000 225,600 449,200 110,000 11,707,604 32,000,478 2,599,112 2,480,186 4,717,027 1,228,000 7,300,000 1,380,000 225,100 446,400 76,086 14,693,130 278,293 4,235,259 699,538 5,213,090 222,000 4,407,310 1,150,000 5,779,310 222,000 4,417,310 1,140,000 51,009 569,675 620,684 28,754 155,100 183,854 17,459 192,600 285,500,195 2,785,670 131,772,411 35,145,041 5,779,310 210,059 Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2011/2012 - 2013/2014 Actual 2011/2012 SOURCES OF REVENUES Miscellaneous Revenue Rents & Royalties Overages & Shortages Other Miscellaneous Revenue Total Miscellaneous Revenue Memo Revenue Proceeds Sale of Land Total Memo Revenue Total General Fund Adopted 2013/2014 Adopted 2012/2013 3,351,309 (285) 9,297,038 12,648,062 3,120,504 3,060,822 6,181,326 3,540,656 2,687,364 1,608,293 1,608,293 - - 480,769,211 453,903,361 467,420,706 638,783 466,944 127,224 703,790 29,274,037 650,000 235,000 50,000 302,000 28,005,219 650,000 390,000 50,000 430,000 28,603,438 31,210,778 29,242,219 30,123,438 14,812,731 120 325,928 18,829,597 6,000 16,559,659 - 15,138,779 18,835,597 16,559,659 12,120 550,409 9,787 2,161,654 276,650 758,111 15,000 1,892,700 257,350 807,340 15,000 2,004,700 374,400 3,010,620 2,923,161 3,201,440 2,810,905 158,892 25,531,966 11,301 2,181,666 589,840 2,421,912 126,484 11,907,262 2,050,112 323,046 2,963,614 125,970 11,903,569 2,210,201 509,772 31,284,570 16,828,816 17,713,126 460 4,979 245,020 - - 250,459 - - 6,228,020 - Special Revenue Funds County Free Library Fines & Forfeits Intergovernmental Investment Earnings Miscellaneous Revenue Property Taxes Total County Free Library Employment and Training Intergovernmental Investment Earnings Miscellaneous Revenue Total Employment and Training Environmental Quality Fines & Forfeits Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue Total Environmental Quality Health Charges for Services Fines & Forfeits Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue Total Health Improvement Districtcts Investment Earnings Miscellaneous Revenue Special Assessments Total Improvement Districtcts 8-11 Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2011/2012 - 2013/2014 Actual 2011/2012 SOURCES OF REVENUES Adopted 2012/2013 Adopted 2013/2014 Other Special Revenue Funds and Grants Charges for Services Fines & Forfeits Intergovernmental Investment Earnings Miscellaneous Revenue Total Other Special Revenue Funds and Grants 7,944,720 4,226,061 65,594,666 286,039 9,097,051 7,338,000 428,500 59,480,028 289,301 9,049,601 7,917,781 2,507,580 48,374,858 376,959 8,049,654 87,148,537 76,585,430 67,226,832 86,441 3,777 131,883 18,946 78,751 20,256,094 25,000 35,000 105,500 18,909,828 25,000 87,475 35,000 60,388 18,208,026 20,575,892 19,075,328 18,415,889 3,486,368 1,133,101 14,036 78,705 3,278,300 1,050,000 12,000 50,700 3,478,700 1,050,000 12,000 52,300 4,712,210 4,391,000 4,593,000 218,840 1,609,319 21,168 1,129,942 153,000 1,628,000 12,000 455,000 153,000 1,652,000 21,135 455,000 2,979,269 2,248,000 2,281,135 139,813 330,120 46,022,527 123,464 1,096,770 292,860 90,200 63,607,607 120,000 1,092,569 288,509 110,950 65,266,934 120,000 1,110,800 301,287 48,005,554 65,198,885 66,909,971 244,316,668 235,328,436 227,024,490 11,166 242,234 66,148,045 63,090,152 59,611,817 66,401,445 63,090,152 59,611,817 Regional Flood Control District Charges for Services Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue Property Taxes Total Regional Flood Control District Solid Waste Charges for Services Intergovernmental Investment Earnings Miscellaneous Revenue Total Solid Waste Stadium District Charges for Services Intergovernmental Investment Earnings Miscellaneous Revenue Total Stadium District Transportation Charges for Services Gain or Loss on Disposal of Assets Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue Total Transportation Total Special Revenue Debt Service Fund Intergovernmental Investment Earnings Property Taxes Total Debt Service 8-12 Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2011/2012 - 2013/2014 Actual 2011/2012 SOURCES OF REVENUES Adopted 2013/2014 Adopted 2012/2013 Capital Projects Funds Charges for Services Gain or Loss on Disposal of Assets Intergovernmental Investment Earnings Miscellaneous Revenue Total Capital Projects 3,079,584 44,141,137 573,701 564,659 2,541,905 102,500 43,773,313 1,638,500 48,359,081 48,056,218 2,376,867 33,862,369 1,133,459 37,372,695 750,542 105,106 15,454 5,322,496 39,236 804,739 17,200 4,900,000 35,200 618,000 15,000 5,185,000 18,700 6,232,834 5,757,139 5,836,700 62,113,111 494,837 1,252,521 98,718 1,259,337 - - 65,218,524 - - 258,164 19,255 2,001,121 268,500 14,400 1,991,487 248,580 26,796 1,949,097 2,278,540 2,274,387 2,224,473 2,570,618 154,092,548 495,456 (12,141) 816,339 12,631 116,496 7,045,000 172,260,097 24,262 1,449,066 18,600 1,122,656 5,000,000 176,964,350 22,000 850,000 16,000 80,000 158,091,947 181,919,681 182,932,350 Total Enterprise 231,821,845 189,951,207 190,993,523 Total Revenues 1,071,668,250 Enterprise Funds Development Services Charges for Services Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue Total Development Services Health Services Charges for Services Gain or Loss on Disposal of Assets Intergovernmental Investment Earnings Miscellaneous Revenue Total Health Services Parking Garages Charges for Services Investment Earnings Miscellaneous Revenue Total Parking Garages Regional Wastewater Reclamation Capital Contributions Charges for Services Fines & Forfeits Gain or Loss on Disposal of Assets Investment Earnings Licenses & Permits Miscellaneous Revenue Total Regional Wastewater Reclamation 8-13 990,329,374 982,423,231 Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2011/2012 - 2013/2014 Actual 2011/2012 SOURCES OF REVENUES Adopted 2013/2014 Adopted 2012/2013 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Fleet Services Capital Contributions Charges for Services Gain or Loss on Disposal of Assets Intergovernmental Investment Earnings Miscellaneous Revenue Total Fleet Services 354 16,304,631 2,667 1,361,888 278,789 132,347 18,000,000 115,000 975,000 125,000 355,000 23,234,252 150,000 1,125,000 164,000 154,700 18,080,676 19,570,000 24,827,952 - - 64,326,333 2,218 9,477 - - 64,338,028 922,719 747 873,000 1,400 900,000 400 923,466 874,400 900,400 19,182,358 962,531 202,423 16,085,010 521,602 17,400 15,792,098 857,927 192,880 20,347,312 16,624,012 16,842,905 4,813,400 18,238 74,758 5,372,790 10,575 83,728 5,941,598 15,200 63,935 4,906,396 5,467,093 6,020,733 44,257,850 42,535,505 112,930,018 1,115,926,100 1,032,864,879 1,095,353,249 Human Resources Charges for Services Investment Earnings Miscellaneous Revenue Total Human Resources Print Shop Charges for Services Investment Earnings Total Print Shop Risk Management Charges for Services Investment Earnings Miscellaneous Revenue Total Risk Management Telecommunications Charges for Services Investment Earnings Miscellaneous Revenue Total Telecommunications Total Internal Service Total All Funds 8-14 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2011/2012 - 2013/2014 Functional Area/Department Actual 2011/2012 General Government Services Assessor Board of Supervisors Clerk of the Board Communications Office County Administrator Elections Facilities Management Finance & Risk Management Human Resources Information Technology Non Departmental Office of Emergency Management & Homeland Security Office of Sustainability and Conservation Procurement Recorder Treasurer Total General Government Services Community Resources Community & Economic Development Administration Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Economic Development & Tourism Kino Sports Complex Natural Resources, Parks & Recreation School Superintendent Stadium District Total Community Resources Justice & Law Clerk of the Superior Court Constables County Attorney Forensic Science Center Justice Court Ajo Justice Court Green Valley Justice Court Tucson Juvenile Court Legal Defender Office of Court Appointed Counsel Public Defender Public Fiduciary Sheriff Superior Court Total Justice & Law 8-15 Adopted 2012/2013 Adopted 2013/2014 7,993,480 1,776,890 1,151,078 798,060 1,331,563 3,606,412 17,569,639 7,107,927 3,381,371 8,606,387 153,093,584 1,177,397 270,182 2,236,946 4,281,651 2,184,197 8,635,053 1,971,080 1,271,711 790,464 1,430,082 6,206,723 19,311,422 9,345,868 3,210,407 11,260,025 156,192,467 1,919,951 291,969 2,311,452 5,040,291 2,856,580 8,996,549 2,074,023 1,314,636 903,625 1,539,893 4,305,621 20,905,882 9,794,406 2,604,045 14,916,153 218,777,825 3,969,409 312,825 2,389,027 4,438,382 3,011,307 216,566,764 232,045,545 300,253,608 392,378 18,651,682 21,237,589 31,982,120 1,540,421 723,696 15,427,134 5,222,716 4,694,007 532,319 17,308,655 24,909,652 34,150,000 1,666,762 1,076,048 15,315,793 4,094,491 4,622,363 636,214 12,358,160 22,676,404 35,305,000 2,008,463 1,086,349 18,055,413 3,695,276 5,039,746 99,871,743 103,676,083 100,861,025 10,992,954 1,080,377 30,609,713 3,208,342 666,298 522,684 7,856,812 31,044,254 4,076,900 13,667,353 12,717,371 2,558,818 135,049,003 43,653,531 11,668,215 1,112,731 37,613,665 3,280,184 713,382 542,077 8,162,525 31,795,001 3,805,099 11,076,091 13,157,536 2,474,680 140,818,839 46,584,236 12,349,504 1,206,968 38,230,893 3,343,476 706,776 568,354 8,448,898 32,683,021 3,967,067 9,783,597 13,514,043 2,553,723 148,893,784 49,008,362 297,704,410 312,804,261 325,258,466 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2011/2012 - 2013/2014 Functional Area/Department Actual 2011/2012 Health Services Environmental Quality Health Institutional Health Office of Medical Services Pima Health System & Services Solid Waste Total Health Services Public Works Capital Projects Development Services Public Works Administration Regional Flood Control District Regional Wastewater Reclamation Transportation Total Public Works TOTAL ALL FUNCTIONAL AREAS Adopted 2012/2013 Adopted 2013/2014 3,246,508 39,266,307 94,360,268 62,841,165 6,628,965 3,637,875 26,609,996 101,002,524 6,850,000 3,962,080 29,411,676 41,158,803 6,901,495 206,343,213 138,100,395 81,434,054 149,571,907 6,964,224 14,594 10,663,181 118,359,245 33,650,570 224,127,426 6,742,375 11,457,002 165,624,418 38,918,936 182,441,811 6,743,858 12,624,028 216,251,348 41,031,419 319,223,721 446,870,157 459,092,464 1,139,709,851 1,233,496,441 1,266,899,617 16,893,052 825,594 9,960,733 4,306,810 18,938,943 862,671 16,830,928 4,754,431 21,212,768 61,806,000 895,258 17,185,568 5,810,632 31,986,189 41,386,973 106,910,226 1,171,696,040 1,274,883,414 1,373,809,843 Internal Service Funds - Informational Purposes Only INTERNAL SERVICE FUNDS Fleet Services Health Benefits Print Shop Risk Management Telecommunications TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note 1: The Human Resources totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Health Benefits budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary on page 10-72. Note 2: The Finance & Risk Management totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Print Shop budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary on page 10-48. Note 3: The Finance & Risk Management totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Risk Management budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary on page 10-48. Note 4: The Information Technology totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Telecommunications budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary on page 10-82. 8-16 Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2011/2012 - 2013/2014 Functional Area/Department Actual Revenues 2011/2012 General Government Services Assessor Board of Supervisors Clerk of the Board Communications Office County Administrator Elections Facilities Management Finance & Risk Management Human Resources Information Technology Non Departmental Office of Emergency Management & Homeland Security Office of Sustainability and Conservation Procurement Recorder Treasurer 7,114 752 3,753 21,725 (3,637) 1,595,033 10,958,785 32,404 356,163 625,307 509,401,471 1,907,302 10,000 86,618 3,697,071 149,933 3,000 2,100 110,500 2,105,291 7,286,052 25,000 335,736 522,228 484,301,923 417,126 357,188 3,000 2,770,877 103,100 3,000 2,100 76,586 328,000 7,312,896 25,000 151,000 556,848 497,056,640 2,775,136 4,000 3,000 3,430,042 102,500 528,849,794 498,343,121 511,826,748 12 15,307,110 15,146,995 31,210,778 1,305,603 140,038 2,200,576 3,902,805 2,979,269 12,649,470 18,835,597 29,242,219 1,264,862 33,727 2,732,968 2,837,149 2,248,000 7,526,087 16,559,659 30,123,438 1,308,226 112,090 1,421,280 2,327,000 2,281,135 72,193,186 69,843,992 61,658,915 3,761,238 438,689 12,415,756 1,983,362 202,349 418,427 6,949,663 9,166,732 26,159 3,848,123 431,514 592,742 29,481,575 14,868,909 3,773,074 361,390 13,264,628 1,533,000 256,455 407,903 6,924,686 9,928,028 21,275 3,599,764 375,632 711,131 21,751,622 14,589,115 3,773,474 361,390 11,483,421 1,573,029 256,455 406,787 6,963,189 9,687,211 18,475 823,454 384,029 506,473 20,107,740 15,127,124 84,585,238 77,497,703 71,472,251 Total General Government Services Community Resources Community & Economic Development Administration Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Economic Development & Tourism Kino Sports Complex Natural Resources, Parks & Recreation School Superintendent Stadium District Total Community Resources Justice & Law Clerk of the Superior Court Constables County Attorney Forensic Science Center Justice Court Ajo Justice Court Green Valley Justice Court Tucson Juvenile Court Legal Defender Office of Court Appointed Counsel Public Defender Public Fiduciary Sheriff Superior Court Total Justice & Law 8-17 Adopted Revenues 2012/2013 Adopted Revenues 2013/2014 Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2011/2012 - 2013/2014 Actual Revenues 2011/2012 Functional Area/Department Health Services Environmental Quality Health Institutional Health Office of Medical Services Pima Health System & Services Solid Waste Total Health Services Public Works Capital Projects Development Services Public Works Administration Regional Flood Control District Regional Wastewater Reclamation Transportation Total Public Works TOTAL ALL FUNCTIONAL AREAS Adopted Revenues 2012/2013 Adopted Revenues 2013/2014 3,010,620 31,284,570 547,046 65,218,524 4,712,210 2,923,161 16,828,816 494,330 4,391,000 3,201,440 17,713,126 490,146 4,593,000 104,772,970 24,637,307 25,997,712 48,359,082 6,232,834 1,753 20,575,892 158,091,947 48,005,554 48,056,218 5,757,139 19,075,328 181,919,681 65,198,885 37,372,695 5,836,700 18,415,889 182,932,350 66,909,971 281,267,062 320,007,251 311,467,605 1,071,668,250 990,329,374 982,423,231 19,570,000 874,400 16,624,012 5,467,093 24,827,952 64,338,028 900,400 16,842,905 6,020,733 Internal Service Funds - Informational Purposes Only INTERNAL SERVICE FUNDS Fleet Services Health Benefits Trust Print Shop Risk Management Telecommunications 18,080,676 923,466 20,347,312 4,906,396 TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-18 44,257,850 42,535,505 112,930,018 1,115,926,100 1,032,864,879 1,095,353,249 Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2011/2012 - 2013/2014 Actual Revenues 2011/2012 Functional Area/Department Adopted Revenues 2012/2013 Note 1: The Human Resources totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Health Benefits budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary on page 10-72. Note 2: The Finance & Risk Management totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Print Shop budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary on page 10-48. Note 3: The Finance & Risk Management totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Risk Management budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary on page 10-48. Note 4: The Information Technology totals above, under GENERAL GOVERNMENT SERVICES, are shown exclusive of the Telecommunications budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary on page 10-82. 8-19 Adopted Revenues 2013/2014 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department GENERAL FUND Assessor Board of Supervisors Clerk of the Board Clerk of the Superior Court Communications Office Community & Economic Development Administration Community Development & Neighborhood Conservation Community Services, Employment & Training Constables County Administrator County Attorney Elections Facilities Management Finance & Risk Management Forensic Science Center Human Resources Information Technology Justice Court Ajo Justice Court Green Valley Justice Court Tucson Juvenile Court Kino Sports Complex Legal Defender Natural Resources, Parks & Recreation Non Departmental Office of Court Appointed Counsel Office of Emergency Management & Homeland Security Office of Medical Services Office of Sustainability and Conservation Procurement Public Defender Public Fiduciary Recorder School Superintendent Sheriff Superior Court Treasurer TOTAL GENERAL FUND Personnel Services Operating Expenses Capital Equipment Total Expenditures Other 8,082,601 1,812,172 1,013,424 10,067,895 846,134 403,956 913,948 261,851 301,212 802,592 57,491 232,258 963,078 3,847,505 2,969,175 3,112,085 6,081,260 1,039,785 1,287,879 20,883,842 1,787,539 8,194,954 8,811,322 3,010,417 2,268,801 9,624,918 523,810 484,025 6,101,221 20,500,864 439,359 3,681,958 12,090,888 84,997 2,386,117 367,007 167,183 252,014 1,624,510 1,317,581 9,875,995 956,159 287,850 335,244 5,291,235 161,966 36,518 997,414 2,759,113 646,990 266,634 4,799,378 93,949,357 7,397,480 149,397 1,206,968 1,539,893 22,508,352 3,125,120 18,203,949 9,767,481 3,298,267 2,604,045 14,916,153 685,776 520,543 7,098,635 23,259,977 1,086,349 3,948,592 17,049,766 94,034,354 9,783,597 516,404 1,422,359 172,600 2,346,957 12,025,991 2,200,147 1,757,089 1,063,335 105,775,843 27,068,629 2,238,072 39,420,879 137,725 42,070 1,011,741 353,576 642,835 481,941 29,529,188 4,596,721 330,035 285,799,160 217,347,671 8-20 8,996,549 2,074,023 1,314,636 10,870,487 903,625 636,214 15,500 4,826,083 20,000 133,000 159,500 50,000 378,000 - 40,843,238 310,325 2,389,027 13,037,732 2,553,723 2,399,924 1,545,276 135,355,031 31,665,350 2,568,107 503,524,831 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department Personnel Services Operating Expenses Capital Equipment Total Expenditures Other SPECIAL REVENUE FUNDS County Free Library County Free Library Grants Library 17,142,050 305,000 17,857,950 Total County Free Library 17,142,050 18,162,950 - Environmental Quality Grants 2,350,523 401,241 794,034 247,282 169,000 Total Environmental Quality 2,751,764 1,041,316 169,000 Health - Grants Health - Pima Animal Care Center 10,181,947 5,944,990 4,603,382 3,640,598 2,190,997 2,843,561 6,201 Total Health 20,730,319 8,675,156 6,201 Environmental Quality Environmental Quality Health Health Legal Defender Legal Defender Training Fund Total Legal Defender Office of Medical Services OMS - OMS Grants Total Office of Medical Services Other Special Revenues Clerk of the Superior Court - Child Support Incentive Clerk of the Superior Court - Document Storage & Retrieval Clerk of the Superior Court - Local Court Automation Fund Clerk of the Superior Court - Spousal Maintenance Enforcemt Clerk of the Superior Court - Time Pay Fees COC Judicial Collection Enhancement Community Development & Neighborhood Conservation - Grants Community Development & Neighborhood Conservation-Hous TFund Community Services Employment & Training - Grants County Attorney - Bad Check Program County Attorney - Consumer Protection County Attorney - Employer Sanctions County Attorney - Fill the Gap 305,000 35,000,000 - 3,144,557 817,523 - 18,475 18,380 297,185 18,380 297,185 3,962,080 13,822,545 8,142,188 7,446,943 - 18,475 - 35,305,000 29,411,676 18,475 - - 18,475 315,565 - 60,318 - 315,565 60,318 158,398 372,500 170,910 86,500 30,159 28,800 80,832 10,600 940,177 30,000 6,491,900 30,000 7,432,077 100,000 100,000 3,044,010 12,248,419 15,292,429 136,335 28,531 235,464 1,104,195 44,965 181,300 28,531 271,384 1,156,945 8-21 35,920 52,750 530,898 300,000 557,410 58,959 150,000 241,432 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department County Attorney - Law Enforcement Antiracketeer County Attorney - Victim Restitution County Attorney - Victim Witness Comp County Attorney Grants ED&T Leased Property ED&T Outside Agency ED&T Special Revenue Elections Grants Facilities Management - Facilities Renewal FN - PHS Transition Forensic Science Center Grants Forensic Science Center Special Revenue Improvement District Formation Fund JC Ajo Fare Special Revenue JC Ajo Court Automation Fund JC Ajo Time Pay Fees JC GV Court Automation Fund JC GV Fare Special Revenue JC GV Photo Traffic Enforcement JC GV Time Pay Fees JCT Court Automation Fund JCT Fare Special Rev JCT Photo Traffic Enforcement JCT Time Pay Fees Justice Courts Tucson Grants Justice Crt Ajo Special Revenue Justice Crt Green Valley Special Revenue Juvenile Court Grants Juvenile Court State Funds Juvenile Probation Services Juvenile Title IV-E Natural Resources Parks and Recreation Special Programs OEM Radio System SRF Office of Emergency Management & Homeland Security - Grants Parks & Recreation Grants Pima Vocational High School Recorder - Grants Recorder Document Storage & Retrieval School Reserve Fund Sheriff AZ Traffic Violation Fund Sheriff CNA Antiracketeering Fund Sheriff Commissary Operations Personnel Services Operating Expenses 1,469,840 69,775 3,223,468 112,757 311,777 25,000 2,000 1,000 225,405 7,928,600 10,000 90,000 1,082,698 132,105 1,228,275 223,549 1,180,501 625,000 700,000 34,709 10,500 1,925 6,000 8,000 5,000 20,850 2,100 16,861 3,000 542,900 30,000 Capital Equipment 190,000 20,000 141,300 31,873 223,896 154,889 Other Total Expenditures 9,588,440 10,000 159,775 4,326,166 244,862 1,228,275 535,326 1,180,501 625,000 700,000 34,709 10,500 26,925 6,000 8,000 5,000 22,850 2,100 17,861 3,000 909,605 30,000 31,873 223,896 154,889 2,000 2,000 1,200,478 7,747,582 352,759 122,225 930,647 790,802 3,899,777 285,779 48,405 94,326 2,000 2,000 409,676 3,847,805 66,980 73,820 509,000 779,397 420,891 581,815 1,670,902 1,361,212 2,091,793 75,000 371,595 98,500 775,850 2,150,000 100,000 200,000 749,000 75,000 1,302,715 98,500 1,939,958 2,150,000 100,000 200,000 749,000 931,120 716,608 8-22 327,321 447,500 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department Personnel Services Operating Expenses Total Expenditures Other 200,000 750,000 1,000,000 8,416,392 1,323,361 1,000,000 1,398,048 9,193,800 215,000 1,065,412 445,369 1,055,514 1,026,972 19,014 891,834 2,500 214,200 229,000 19,014 2,923,883 2,500 443,200 37,148,258 54,902,919 4,680,393 111,754 295,677 68,880 111,754 364,557 Regional Flood Control District Grants 7,434,904 40,000 5,049,279 99,845 Total Regional Flood Control District 7,474,904 5,149,124 - 3,814,073 1,059,349 100,000 Tire Fund 1,902,163 25,910 Total Solid Waste 1,928,073 4,873,422 100,000 2,312,479 2,599,267 128,000 2,312,479 2,599,267 128,000 20,919,019 687,850 1,498,000 Transportation Grants 17,860,248 66,302 Total Transportation 17,926,550 21,606,869 1,498,000 - 41,031,419 107,544,531 117,691,240 6,581,594 - 231,817,365 Sheriff Criminal Justice Enhancement Sheriff Federal RICO Fund Sheriff Grants Sheriff Inmate Welfare Fund Sheriff State Rico Fund Superior Court - Fill the Gap Superior Court AOC Appropriated Funds Superior Court Child Support Visitation Superior Court Conciliation Superior Court County Law Library Superior Court Grants Superior Court Local Court Automoation Fund Superior Court Probate Superior Court Probation Services SUS - Grants Taxpayer Information Fund Total Other Special Revenues Public Defender Public Defender Fill the Gap 3,818,714 261,089 1,259,813 8,558,732 760,062 644,051 5,634 2,032,049 Public Defender Training Fund Total Public Defender Regional Flood Control District Regional Flood Control District Solid Waste Solid Waste Management Stadium District Stadium District Total Stadium District Transportation Transportation TOTAL SPECIAL REVENUE FUNDS 8-23 250,000 1,000,000 3,097,678 887,000 500,000 138,235 635,068 215,000 305,350 445,369 411,463 821,338 Capital Equipment 500,000 1,500,000 175,272 500,000 - 96,731,570 407,431 68,880 - - 476,311 12,484,183 139,845 - 12,624,028 5,816,236 1,085,259 - 6,901,495 5,039,746 - 5,039,746 40,277,267 754,152 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department Personnel Services Operating Expenses Capital Equipment Total Expenditures Other DEBT SERVICE FUND Debt Service 124,043,471 124,043,471 124,043,471 124,043,471 182,438,731 182,441,811 - 182,438,731 182,441,811 Debt Service TOTAL DEBT SERVICE FUND - - - CAPITAL PROJECTS FUNDS Capital Projects 3,080 TOTAL CAPITAL PROJECTS FUNDS 3,080 - 4,709,326 2,034,532 4,709,326 2,034,532 - - 6,743,858 421,323 1,389,369 43,606 222,635 2,076,933 421,323 1,389,369 43,606 222,635 2,076,933 34,596,618 42,501,220 31,747,160 44,749,252 62,657,098 153,594,250 62,657,098 Total Regional Wastewater Reclamation 34,596,618 42,501,220 31,747,160 107,406,350 216,251,348 TOTAL ENTERPRISE FUNDS 39,727,267 45,925,121 31,790,766 107,628,985 225,072,139 433,074,038 380,964,032 38,750,360 414,111,187 1,266,899,617 6,845,445 26,319 (2,279,778) 307,078 28,233 2,062 1,745,489 21,212,768 61,806,000 4,065,143 895,258 17,185,568 ENTERPRISE FUNDS Development Services Development Services Total Development Services Other Special Revenues Parking Garages Total Other Special Revenues Regional Wastewater Reclamation Regional Wastewater Reclamation Regional Wastewater Reclamation Debt Service TOTAL EXPENDITURES/EXPENSES 6,743,858 INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS Communications - Wireless Services Fleet Services Health Benefits IT Telecom Print Shop Risk Management 462,711 3,684,967 3,920,976 1,439,129 480,718 2,693,158 1,256,459 12,962,134 57,885,024 2,318,936 386,307 14,490,348 TOTAL INTERNAL SERVICE FUNDS 12,681,659 89,299,208 6,845,445 (1,916,086) 106,910,226 445,755,697 470,263,240 45,595,805 412,195,101 1,373,809,843 TOTAL ALL FUNDS 8-24 Pima County FY 2013/2014 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2011/2012 - 2013/2014 Adopted 2011/2012 Functional Area/Department Adopted 2012/2013 Adopted 2013/2014 General Government Services Assessor Board of Supervisors 155.0 155.0 148.0 23.3 23.4 23.7 Clerk of the Board 16.0 16.0 16.0 Communications Office 10.4 10.0 10.5 County Administrator 11.8 11.2 11.6 Elections 16.0 16.5 16.0 Facilities Management 168.0 169.0 170.0 Finance & Risk Management 199.1 193.0 193.9 49.1 49.1 41.0 150.0 140.0 140.0 11.2 Human Resources Information Technology Office of Emergency Management & Homeland Security 11.6 17.7 Office of Sustainability and Conservation 11.5 13.9 15.0 Procurement 30.6 31.7 31.7 Recorder 45.0 47.0 47.0 Treasurer 38.5 38.5 38.5 936.0 932.3 913.7 Total General Government Services Community Resources Community & Economic Development Administration Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Economic Development & Tourism Kino Sports Complex Natural Resources, Parks & Recreation School Superintendent Stadium District Total Community Resources 8-25 4.0 3.3 4.3 32.6 28.3 25.6 141.3 135.9 154.6 388.1 408.0 405.2 3.0 4.0 4.0 15.8 7.0 7.0 230.2 243.0 249.2 14.0 15.0 14.0 33.3 39.6 40.2 862.3 884.1 904.1 Pima County FY 2013/2014 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2011/2012 - 2013/2014 Adopted 2011/2012 Functional Area/Department Adopted 2012/2013 Adopted 2013/2014 Justice & Law Clerk of the Superior Court Constables County Attorney Forensic Science Center 212.0 214.1 13.0 13.0 218.0 13.0 467.9 485.9 479.0 27.5 31.0 32.0 Justice Court Ajo 11.6 11.0 11.0 Justice Court Green Valley 11.5 11.0 11.0 Justice Court Tucson Consolidated 136.0 138.2 138.0 Juvenile Court 525.7 492.3 488.4 Legal Defender 43.0 42.5 43.5 Office of Court Appointed Counsel 21.1 36.5 36.5 Public Defender 163.7 163.9 164.1 Public Fiduciary 35.6 34.3 35.2 1,418.2 1,636.0 1,639.0 667.0 658.4 665.8 3,753.8 3,968.1 3,974.5 36.0 36.8 37.2 303.5 278.3 288.5 30.3 30.5 - - - 14.0 77.9 79.0 79.0 Sheriff Superior Court Total Justice & Law Health Services Environmental Quality Health Institutional Health Office of Medical Services Pima Animal Care Center Pima Health System & Services Solid Waste Total Health Services 256.5 - - 28.5 27.1 28.0 732.7 451.7 446.7 5.0 5.0 6.0 65.1 62.2 61.0 23.0 22.0 22.0 67.3 65.0 65.0 Public Works Capital Projects Development Services Public Works Administration Regional Flood Control District Regional Wastewater Reclamation 511.8 506.5 494.8 Transportation 294.7 297.7 306.5 Total Public Works 966.9 958.4 955.3 7,251.7 7,194.6 7,194.2 TOTAL FUNCTIONAL AREAS 8-26 Pima County FY 2013/2014 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2011/2012 - 2013/2014 Adopted 2011/2012 Functional Area/Department Adopted 2012/2013 Adopted 2013/2014 Internal Service Funds Fleet Services Health Benefits Trust Fund Print Shop Risk Management Telecommunications Total Internal Service Funds TOTAL ALL FUNDS 55.0 10.6 24.5 22.0 55.0 9.0 29.2 26.0 55.0 14.0 9.0 29.2 28.0 112.1 119.2 135.2 7,363.8 7,313.8 7,329.4 Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 8-27 This page intentionally left blank. 8-28 Pima County FY 2013/2014 Adopted Budget REVENUE SOURCES The following section provides information regarding various revenues earned by the County. Information shown at the fund level may contain numbers for multiple departments within the fund, including grants. Information regarding revenues for a specific department is included in the individual department analysis in each of the functional area sections. Revenues are provided for a five-year period beginning with fiscal year 2009/2010 and ending with fiscal year 2013/2014. Revenues for fiscal years 2009/2010, 2010/2011 and 2011/2012 are based on audited actuals. Fiscal years 2012/2013 and 2013/2014 revenues are from the Adopted Budget. A summary of the total budgeted fiscal year 2013/2014 revenue by fund is shown below, and a Summary of Revenue by Fund, Department, and Category is provided on pages 9-25 through 9-31. Total Revenue General Fund ......................................................................................................... $ 467,420,706 Capital Projects...................................................................................................... 37,372,695 County Free Library ............................................................................................... 30,123,438 Debt Service .......................................................................................................... 59,611,817 Development Services ........................................................................................... 5,836,700 Economic Development & Tourism ........................................................................ 1,308,226 Employment & Training .......................................................................................... 16,559,659 Environmental Quality ............................................................................................ 3,201,440 Fleet Services ........................................................................................................ 24,827,952 Health .................................................................................................................... 17,713,126 Health Benefits Trust ............................................................................................. 64,338,028 Other Special Revenue Funds ............................................................................... 65,918,606 Parking Garages .................................................................................................... 2,224,473 Print Shop .............................................................................................................. 900,400 Regional Flood Control District .............................................................................. 18,415,889 Regional Wastewater Reclamation ........................................................................ 182,932,350 Risk Management .................................................................................................. 16,842,905 Solid Waste Management ...................................................................................... 4,593,000 Stadium District...................................................................................................... 2,281,135 Telecommunications .............................................................................................. 6,020,733 Transportation........................................................................................................ 66,909,971 9-1 Pima County FY 2013/2014 Adopted Budget GENERAL FUND Tax revenues are derived from primary tax levies on real and personal property. The fiscal year 2013/14 primary net assessed value is $7,559,129,097, a $514,808,637 decrease from fiscal year 2012/13. The primary tax rate for fiscal year 2013/14 is $3.6665 per $100 of net assessed value, a $0.2487 increase from fiscal year 2012/13, but less than the truth in taxation rate of $3.7191. Total budgeted primary property tax collections are $285,500,195, with current year collections of $266,950,959, delinquent taxes of $9,786,975, and interest and penalties on delinquent taxes totaling $8,762,261. Although the tax base decreased, budgeted tax revenues increase $4,589,507 between fiscal year 2012/13 and fiscal year 2013/14 as a result of the higher tax rate and higher collection rates. Licenses and Permits revenues for fiscal year 2013/14 are $2,785,670, an increase of $270,670 from fiscal year 2012/13, as slow population and income growth continues to offset the trend by cable TV subscribers to untaxed Internet services for their entertainment. Fiscal Year 2013/2014 Fines & Forfeits 1.24% Investment Earnings 0.04% Misc 1.33% Charges for Services 7.52% Intergov't 28.19% Licenses and Permits 0.60% Taxes 61.08% Intergovernmental revenues increase $5,439,706 to $131,772,411 in fiscal year 2013/14. With continued state and local economic growth, State Shared Sales Tax revenue is anticipated to be $99,300,000, a $5,654,000 increase from fiscal year 2012/13, while State Shared Vehicle License revenue increases by $218,855 to $23,332,000, barely offsetting the statutory 16.25 percent reduction in the tax base each year. State Shared Alcoholic Beverage License revenue increases by $18,000 to $65,000 due to continued growth in new restaurants and bars. Pima County unincorporated area Transient Lodging Excise Tax revenue increases $151,200 with slow growth in national and statewide demand for local tourism services. Federal Payments in Lieu of Taxes increase by $64,400 due to inflation and federal forest fund revenue received by the Office of the Superintendent of Schools decreases by $49,749, as stimulus funding ends for both federal programs and each being subject to federal sequestration. Elections revenues decrease $617,000 in fiscal year 2013/14 as a result of fewer reimbursements for state and local jurisdictional elections during a non-general election year. Charges for Services revenues are $35,145,041 for fiscal year 2013/14, an increase of $3,144,563 from fiscal year 2012/13. Administrative overhead Contributions from Public Enterprises increase $2,985,526 for fiscal year 2013/14, with increases of $916,253 for Regional Wastewater Reclamation, $470,630 for Pima Animal Care, $241,242 for the Automotive internal service fund, $186,739 for Transportation, $114,488 for Development Services, and $105,491 for Environmental Quality, along with a decrease of $172,378 for County Free Library. A new $1 million overhead charge related to the Health Benefits Insurance Trust Fund is also included in fiscal year 2013/14. 9-2 Pima County FY 2013/2014 Adopted Budget Recorder fees increase $462,289 because of increased document recording activity related to improvement in the local housing market. Public Fiduciary fees decrease $204,658 as new probate laws allow certified staff to perform functions previously performed by attorneys, thus lowering fee costs. Justice Courts fee revenue decreases $24,800 due to changes in adoption laws not requiring home visits. Charges and fees for Forensic Science Center increase $202,000 due to contracted service agreements with Pinal and Cochise Counties. Photo Traffic Enforcement-related court fees, now budgeted in NonDepartmental, decrease $60,000 as more violators choose defensive driving classes in lieu of paying civil traffic citations. Human Resource charges related to employee insurance premium reimbursements decrease $174,196, as such reimbursements have been moved to the new Health Benefits Trust Fund. Other departments anticipate a net $41,598 decrease in revenue for fiscal year 2013/14. Fines and Forfeits budgeted in fiscal year 2013/14 are $5,779,310, unchanged from fiscal year 2012/13. Traffic fines associated with photo traffic enforcement, which are anticipated to remain unchanged from fiscal year 2012/13, are now budgeted in Non-Departmental instead of Photo Traffic Enforcement. Investment Earnings are $210,059 in fiscal year 2013/14, a $26,205 increase from fiscal year 2012/13, with continued low interest yields on fund balances. Interest revenue for the Office of Medical Services associated with a note receivable from UPI/UPH decreases by $11,295, however. Miscellaneous revenues increase $46,694 to $6,228,020 in fiscal year 2013/14. Facilities Management revenue increases $530,233, with a $298,083 increase from additional tenants occupying the Abrams Building and a $232,150 increase due to higher electricity and operations and maintenance charges to nonCounty tenants. Higher utility reimbursement charges from YMCA increase Kino Sports Complex revenue by $85,000, while higher cell tower and building antenna site rents increase Information Technology revenue by $36,069. Contracted service agreements with Pinal and Cochise Counties and budgeted late fees increase Forensic Science Center revenue by $25,250. Superior Court Mandated Services anticipates a $9,000 increase from reimbursements for lengthy jury trials. Miscellaneous Non-Departmental revenue increases $656,814 year over year. However, the increase includes $854,500 of additional photo traffic enforcement revenue, which was previously budgeted in Photo Traffic Enforcement, along with a $215,000 negative adjustment for the Vehicle Impound Program and a $17,314 repayment of the Rural Metro PCWIN Radio loan. Decreased miscellaneous revenues include $148,000 for School Superintendent because of lower reimbursements for school district elections and other services, a $230,000 decrease for General Government Revenues that more closely reflects recent realized miscellaneous revenues, and a $10,540 decrease for Human Services due to lower anticipated attraction ticket sales. Other departments aniticipate a net decrease of $2,632 in miscellaneous revenues for fiscal year 2013/14. More detailed information on the changes in revenue for each department is available in the Summary of Revenue By Fund, Department, and Category provided on pages 9-25 through 9-31. Note: Other funding sources include operating transfers in of $23,894,918. Revenue Object FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 Taxes 304,440,927 301,491,247 291,646,744 280,910,688 285,500,195 2,738,340 2,681,142 2,699,499 2,515,000 2,785,670 128,926,959 122,951,785 127,029,138 126,332,705 131,772,411 40,355,972 35,360,431 39,303,701 32,000,478 35,145,041 Fines and Forfeits 7,010,958 5,343,756 5,213,090 5,779,310 5,779,310 Investment Earnings 1,198,087 418,038 620,684 183,854 210,059 Miscellaneous 5,071,574 4,734,065 14,256,355 6,181,326 6,228,020 Total Revenue 489,742,817 472,980,464 480,769,211 453,903,361 467,420,706 Licenses & Permits Intergovernmental Charges for Services 9-3 Pima County FY 2013/2014 Adopted Budget CAPITAL PROJECTS FUND Capital Projects Fund Intergovernmental revenues consist of $29,767,551 in reimbursements from the Regional Transportation Authority funded by a half-cent excise tax approved by voters in May 2006; $1,844,818 in state transportation enhancement program funds, grants, and reimbursements and $2,250,000 in city participation. Reductions in revenue are primarily from the Reduction in RTA sales tax Roadway element component of $4,338,544. Fiscal Year 2013/2014 Charges for Services 6.36% Misc 3.03% Charges for Services of $2,376,8675 represent impact fees collected for new development and contributions from developers and other outside sources. Investment Earnings are not budgeted due to a reduced cash balance and nominal interest rates in the Local Government Investment Pool. Intergov't 90.61% Miscellaneous revenues are from private contributions of infrastructure enhancements from developers and decreased $505,041 from fiscal year 2012/13. Memo Revenue in fiscal year 2009/10 is for the the sale of the Malcolmson property. Memo revenue for fiscal year 2012/13 is for the sale of land. Note: Other funding sources include HURF bond proceeds of $16,000,000, general obligation bond proceeds of $20,000,000 and certificates of participation proceeds of $58,000,000. Total operating transfers of $49,169,468 consist of $6,224,643 from the Regional Flood Control District, $1,150,000 from the Facilities Renewal Fund, $313,371 from the General Fund, $12,564,052 from the Transportation department, $24,279,522 from Transportation grants, $904,032 for Land & Permit System and $966,814 Labor from the Information Technology department, $20,087 from Fleet Services department, $425,310 from Development Services department, $118,500 from Public Defender Special Programs, $34,162 from the Health department, $45,345 from the Risk Management department, $110,865 from Sheriff Criminal Justice Enhancement Fund, $315,000 from Sheriff department grants, $575,540 Stadium District, $117,476 from Environmental Quality, $459,980 from Parks and Recreation grants, $150,000 from Parks Special Programs and $394,769 from the Regional Wastewater Reclamation Fund. Revenue Object FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 31,105,975 47,288,443 44,141,137 43,773,313 33,862,369 Charges for Services 4,380,520 3,894,647 3,079,584 2,541,905 2,376,867 Investment Earnings 1,169,998 264,503 698,489 Miscellaneous 430,886 565,100 564,659 1,638,500 1,133,459 Memo Total Revenue 815,527 37,902,906 48,483,869 102,500 48,056,218 37,372,695 Intergovernmental 52,012,693 9-4 Pima County FY 2013/2014 Adopted Budget COUNTY FREE LIBRARY Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2013/14 secondary net assessed value is $7,590,546,275 which amounts to a decrease of $525,486,956 or 6.47 percent from the fiscal year 2012/13 final valuation. The tax rate for fiscal year 2013/14 is $0.3753, an increase of $0.0293 over fiscal year 2012/13 per $100 of net assessed value. Total secondary property tax collections are budgeted at $28,603,438, with current year collections of $27,516,500 and delinquent taxes of $1,086,938. (The current year collections reflect expected collection rates.) Fiscal Year 2013/2014 Fines and Forfeits 2.16% Investment Earnings 0.17% Intergov't 1.29% Intergovernmental revenues consist of $305,000 in federal and state grants for various library projects and $85,000 for various expense reimbursements from the city of Tucson. Misc. 1.43% Taxes 94.95% Fines and Forfeits represent library fines. Investment Earnings represent interest from the Treasurer’s commingled interest distribution. The decrease from fiscal year 2009/10 is due to lower interest rates. Miscellaneous revenues represent collections, donations, and non-government grants. The increase of $372,599 over fiscal year 2010/11 reflects revenue from the Federal Communications Commission (FCC) Erate Program which provides for affordable telecommunications across the country. The decrease from fiscal year 2011/12 to fiscal years 2012/13 and 2013/14 is the result of a conservative estimate of revenue from the FCC Erate Program. Revenue Object FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 26,218,571 28,547,364 29,274,037 28,005,219 28,603,438 Intergovernmental 463,043 366,197 466,944 235,000 390,000 Fines and Forfeits 743,453 687,900 638,783 650,000 650,000 Investment Earnings 287,348 83,772 127,224 50,000 50,000 Miscellaneous 237,438 331,191 703,790 302,000 430,000 Total Revenue 27,949,853 30,016,424 31,210,778 29,242,219 30,123,438 Taxes 9-5 Pima County FY 2013/2014 Adopted Budget DEBT SERVICE Debt Service Fund Property Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2013/14 secondary net assessed value is $7,623,691,280, which amounts to a decrease of $547,520,642 from the fiscal year 2012/13 final levy amount. The tax rate for fiscal year 2013/14 is $0.7800 per $100 of net assessed value. There is no change from the fiscal year 2012/13 rate. Total secondary property tax collections are budgeted at $59,611,817, with current year collections of $57,188,569 and delinquent taxes of $2,423,248. (The current year collections reflect expected collection rates.) Fiscal Year 2013/2014 Intergovernmental revenues are derived from federal, state, and city in lieu payments. Investment Earnings are from Government Investment Pool interest. Property Taxes 100% Local Note: Other funding sources include operating transfers in from County Free Library of $89,250, Development Services of $15,893, Fleet Services of $948,703, General Fund of $8,838,035, Health of $45,845, Health -PACC of $22,577, Parking Garages $3,655, Print Shop of $2,242, Regional Flood Control of $42,459, Regional Wastewater Reclamation of $36,432,968, Risk Management of $29,705, Stadium District of $10,790, Telecommunications of $12,760 and Transportation of $17,578,019. Revenue Object FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 Property Taxes 69,324,973 69,307,873 66,148,045 63,090,152 59,611,817 77,755 18,448 11,166 936,299 350,332 242,234 70,339,027 69,676,653 66,401,445 63,090,152 59,611,817 Intergovernmental Investment Earnings Total Revenue 9-6 Pima County FY 2013/2014 Adopted Budget DEVELOPMENT SERVICES Enterprise Fund Licenses and Permits includes $5,185,000 of building permit fees. The $285,000 increase is due primarily to an anticipated increase in construction activity. Intergovernmental has no revenue budgeted since the solar program federal grant as part of the American Recovery and Reinvestment Act was not extended after the fiscal year 2011/12. Fiscal Year 2013/2014 Investment Earnings 0.26% Misc. 0.32% Charges for Services 10.59% Charges for Services include $475,000 for development review fees; $143,000 for planning and zoning review fees. The $186,739 decrease is due primarily to $205,185 for native plan and commercial kitchen review fees were not budgeted in fiscal year 2013/14. Licenses and Permits 88.83% Investment Earnings of $15,000 are expected in fiscal year 2013/14. Anticipated decrease is due to a smaller investment in the Local Government Investment Pool. Miscellaneous revenues come from various sources: employee reimbursements and other cost recovery; enforcement of violations; sale of electronic reports; and the sale of reports, maps, and books. The decrease of $16,500 is due primarily to a reduction in the sale of electronic reports and deminished sale of copies of books and maps. Revenue Object FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 5,051,795 4,913,412 5,322,496 4,900,000 5,185,000 9,454 164,793 105,105 Charges for Services 833,899 774,587 750,540 804,739 618,000 Investment Earnings 35,627 16,998 15,453 17,200 15,000 Miscellaneous 145,045 231,176 39,232 35,200 18,700 Total Revenue 6,075,820 6,100,966 6,232,826 5,757,139 5,836,700 Licenses and Permits Intergovernmental FY 2009/2010 9-7 Pima County FY 2013/2014 Adopted Budget ECONOMIC DEVELOPMENT & TOURISM Special Revenue Fund Intergovernmental revenues represent hotel/motel taxes designated for economic development and tourism activities. The increase of $28,800 over fiscal year 2012/13 reflects a 2.83 percent increase in hotel and motel occupancy rates due to an improving economy. Investment Earnings of $1,500 are expected from the Treasurer’s commingled interest distribution which is based on the department's expected cash balances during the fiscal year. Fiscal Year 2013/2014 Misc. 19.90% Investment Earnings 0.11% Miscellaneous represents revenues from seven County leased properties used for recreational and tourism purposes, the rental of office space to a federal agency, and reimbursements for assisting outside agencies with advertising cooperatives. Intergov't 79.99% Legislation from the state of Arizona (A.R.S. 42-6108) allowing the County to increase its transient lodging excise (hotel/motel) tax from 2% to 6% became effective on August 12, 2005. In response to this legislation, the Board of Supervisors approved the increase of the County’s hotel/motel tax rate to 6% starting on January 1, 2006. Hotel/motel tax revenues are distributed to tourism (50%), the Stadium District (34%), and economic development (16%). Note: Other funding sources include an operating transfer of $633,259 from the General Fund to fund eight outside agencies. Revenue Object Intergovernmental Investment Earnings Miscellaneous Total Revenue FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 901,924 894,555 1,009,883 1,017,600 1,046,400 3,275 1,834 2,018 1,000 1,500 234,392 254,013 293,702 246,262 260,326 1,139,591 1,150,402 1,305,603 1,264,862 1,308,226 9-8 Pima County FY 2013/2014 Adopted Budget EMPLOYMENT & TRAINING Special Revenue Fund Intergovernmental revenues are primarily comprised of federal grants for employment and training programs designed for low income individuals. These funds go to programs that include counseling of the homeless and employment training, as well as summer youth employment. Additional funding for these programs is provided by the state of Arizona and the city of Tucson. Funding is also provided to the Pima Vocational High School (Charter School) via federal grants and state educational reimbursement funding. Fiscal Year 2013/2014 Service demands have continued to increase due to poverty level and population increases. Amounts received fluctuate from year to year. The decrease from fiscal year 2009/10 is primarily due to decreases in both American Intergov't 100% Recovery and Reinvestment Act (ARRA) of 2009 grants and other federal grants. The increase over fiscal year 2011/12 to fiscal year 2012/13 was the result of an anticipated increase in federal grants. The decrease from fiscal year 2012/13 to fiscal year 2013/14 is the result of fewer federal workforce grants anticipated. Miscellaneous revenues vary widely from year to year. The decrease from fiscal year 2011/12 is the result of fewer private grants being received. Note: Other funding sources include an operating transfer of $279,068 from the General Fund to pay for the department’s required matched share for grant expenditures. Revenue Object Intergovernmental FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 22,547,444 15,639,223 14,812,731 18,829,597 16,559,659 Investment Earnings 120 Miscellaneous 202,257 207,984 325,928 6,000 Total Revenue 22,749,701 15,847,207 15,138,779 18,835,597 9-9 16,559,659 Pima County FY 2013/2014 Adopted Budget ENVIRONMENTAL QUALITY Special Revenue Fund Licenses and Permits revenues include $1,230,000 from air quality inspection and application fees, $487,000 from review and inspection of water, septic, and sewer plans and systems, $155,700 for base fees and hauling of solid waste, and $132,000 from hazardous material related permits. The increase of $112,000 is due primarily to an increase in inspections projected for fiscal year 2013/14. Fiscal Year 2013/2014 Investment Earnings 0.47% Misc. 11.69% Intergov't 25.22% Intergovernmental revenues consist of $599,229 in federal grants, $192,000 in state program funding and grants. There is $16,111 funding from other state grant programs in fiscal year 2013/14. Licenses and Permits 62.62% Fines and Forfeits in prior fiscal years reflect fines collected for violations of environmental regulations. Because fines and forfeits are not easily forecasted, they have been budgeted as zero for fiscal years 2012/13 and 2013/14. Investment Earnings of $15,000 are expected in fiscal year 2013/14 from the Local Government Investment Pool. Miscellaneous revenues include $356,000 from Household Hazardous Waste program, $7,000 from requests for public records, and $10,100 from employee reimbursements, stale dated warrants and other cost recoveries. $1,300 for late fees and interest on late fees. Note: Other funding sources include an operating transfer of $411,507 from the General Fund to fund air quality programs. Revenue Object FY 2012/2013 FY 2013/2014 FY 2010/2011 FY 2011/2012 1,920,334 2,032,601 2,161,654 1,892,700 2,004,700 Intergovernmental 896,736 618,132 550,409 758,111 807,340 Fines and Forfeits 10,084 118,500 12,120 Investment Earnings 17,134 9,074 9,787 15,000 15,000 Miscellaneous 18,639 19,131 276,650 257,350 374,400 Total Revenue 2,862,927 2,797,438 3,010,620 2,923,161 3,201,440 Licenses and Permits FY 2009/2010 9-10 Pima County FY 2013/2014 Adopted Budget FLEET SERVICES Internal Service Fund Intergovernmental revenues represent $1,125,000 in revenue from fuel and maintenance provided to other government agencies. In fiscal year 2013/14 this is expected to increase due to higher fuel costs and maintenance charges. Charges for Services revenues include $19,809,252 in per mile fees received from other County departments for the use of vehicles and $3,425,000 for reimbursements for the cost of fuel, parts, and labor for County equipment. The increases in fiscal years 2011/12 and 2012/13 are due to higher fuel costs, maintenance, and depreciation. In fiscal year 2013/14 vehicle rates are adjusted up primarily due to fuel costs, maintenance, depreciation on new vehicles, and debt service costs for a new fleet service facility. Fiscal Year 2013/2014 Investment Earnings 0.66% Misc. 0.62% Memo 0.60% Intergov't 4.53% Charges for Services 93.59% Investment Earnings of $164,000 are expected from the Treasurer’s commingled interest distribution. The increase from fiscal year 2012/13 is due to an expected higher cash balance. Miscellaneous revenue includes $154,700 from insurance companies and individuals for accident related repairs to County vehicles, and for metals recycling, and expense reimbursements. Memo Revenue of $150,000 in fiscal year 2013/14 is from the sale of obsolete County vehicles and equipment. Revenue Object FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 Intergovernmental 1,106,109 1,166,730 1,361,888 975,000 1,125,000 Charges for Services 14,324,657 12,863,640 16,304,631 18,000,000 23,234,252 Investment Earnings 233,505 44,545 278,789 125,000 164,000 Miscellaneous 479,138 591,041 132,347 355,000 154,700 3,021 115,000 150,000 18,080,676 19,570,000 24,827,952 Memo Revenue Total Revenue 16,143,409 14,665,956 9-11 Pima County FY2013/2014 Adopted Budget HEALTH Special Revenue Fund Licenses and Permits are required for businesses that must adhere to sanitation and health regulations mandated by state and federal statutes. The businesses include restaurants and food companies, hotels, motels, mobile home parks, and public swimming pools. Animal care licensing fees also generate revenue. Intergovernmental revenues include grants for family planning, Women, Infants & Children, child health initiatives, and HIV surveillance. Revenues are also derived from animal care services provided to incorporated municipalities including the city of Tucson. The unusual revenue in FY 2011/2012 was due to the conclusion of the American Recovery and Reinvestment Act funded Communities Putting Prevention to Work grant. Fiscal Year 2013/2014 Charges for Services 16.73% Fines and Forfeits 0.71% Misc 2.88% Licenses and Permits 12.48% Intergov't 67.20% Charges for Services include services that range from processing birth and death certificates to providing immunizations and other public health related services. The department also charges fees for animal care services. Fees are charged for housing impounded animals; transferring and copying licensing records; adoption, spay, and neutering services; vaccinations; and other services. Increased revenue of $541,702 is primarily due to increased clinical service and animal care service utilization. Fines and Forfeits include city court fines, animal control citations, and penalties for late licensing. Investment Earnings is interest earned on department fund balances but historically has not been budgeted. Miscellaneous revenues include donations, postage, copying services, bad check collections, stale dated warrants, and local program funding. Increased donations are budgeted for FY 2013/2014. Note: Other funding sources include General Fund support for Health of $11,786,561. Revenue Object Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Total Revenue FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 2,736,903 2,967,399 2,181,666 2,050,112 2,210,201 12,100,939 12,522,128 25,531,966 11,907,262 11,903,569 2,831,378 2,764,026 2,810,905 2,421,912 2,963,614 165,642 204,480 158,892 126,484 125,970 39,650 16,775 11,301 388,606 18,263,118 278,150 18,752,958 589,840 31,284,570 323,046 16,828,816 509,772 17,713,126 9-12 Pima County FY 2013/2014 Adopted Budget HEALTH BENEFITS TRUST FUND (new fund) Internal Service Fund Fiscal Year 2013/2014 Charges for Services include $16,852,800 from employee contributions and premium payments, and $47,473,533 from Pima County employer contributions to the fund. The fund is responsible for providing and managing healthrelated benefits for employees and their families including medical and dental health insurance, life and other types of insurance, the employee wellness program, and the employee assistance program. Investment Earnings 0.01% Misc 0.01% Investment Earnings in fiscal year 2013/2014 are estimated to be $2,218 from the cash balance transferred from the dental selfinsurance fund. Miscellaneous revenues in fiscal year 2013/2014 are estimated to be $9,477 from miscellaneous revenues previously in the dental self-insurance fund. Charges for Services 99.98% Note: Pima County has been strategically working on long-term approaches to reduce the rising cost of healthcare while still providing comprehensive healthcare for County employees. For the first time in a number of years, the aggregate amount paid in premiums exceeds claim costs. Previously, the contract negotiations and rate guarantees made a fully insured environment more advantageous. The time has come where it is a financially sound decision to transition to a self-insurance model for County medical coverage via a internal service fund. By law, the fund must have a funded reserve for claims. The fund will receive a $3,500,000 short-term loan from the PHS Transition Fund which will be repaid by the end of fiscal year 2013/14 and a loan of $10,000,000 from the Self-Insurance Reserve Fund which will be repaid in the future. The cash balance at June 30, 2013 for the Pima County Self-insurance Dental Plan will be transferred in July 2013 and is estimated to be $154,245 in the FY2013/2014 budget. This new internal service fund will begin July 1, 2013. Revenue Object FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 Charges for Services 64,326,333 Investment Earnings 2,218 Miscellaneous 9,477 Total Revenue 64,338,028 9-13 Pima County FY 2013/2014 Adopted Budget OTHER SPECIAL REVENUE FUNDS Special Revenue Fund Intergovernmental revenues consist of federal Fiscal Year 2013/2014 and state funds received under County Law Investment Misc Enforcement Antiracketeering $850,000; Fill the Earnings 9.50% Gap funds for County Attorney, various courts, 0.46% and Indigent Defense $1,852,777; County Fines and Attorney Victim Witness Compensation $69,100; Forfeits Sheriff Criminal Justice Enhancement $400,000; 3.06% Sheriff Az Traffic Violations $100,000; Sheriff State RICO funds $50,000; Juvenile Court Title IV-E funding $200,000; Public Defender Training $68,000; Legal Defender Training $18,000; the Charges for Services Clerk of the Superior Court Child Support 9.66% Incentive, $27,000, County Attorney Employer Sanctions $100,000, Housing Trust Fund $100,000, and Justice Courts FARE funding $15,000. The grants budgeted in Special Intergov't 77.32% Revenue Funds include Community Development Block Grants $7,346,087; County Attorney $3,683,634, Juvenile Court $8,975,005; Sheriff $8,393,240; Superior Court $10,249,314; Forensic Science Center $34,709; Emergency Management/Homeland Security $2,091,793; Office of Medical Services $408,522; Justice Courts Tucson $151,297; Natural Resources Parks & Recreation $494,980; School Reserve Fund $1,650,000; and Transportation grants $16,033,094. The decrease of $11,190,925 or 19.1%, from fiscal year 2012/13 is attributable to the discontinuation of American Recovery and Reinvestment Act (ARRA) stimulus funding recieved in previous years. Charges for Services revenues include fees collected by the Superior Court Local Court Automation Fund $400,000, Child Support Visitation Program $138,500, Conciliation Court $534,500, Law Library $265,000 and Probation Services $1,787,700; the Clerk of the Superior Court Time Pay Fees $216,000, Local Court Automation Fund $235,000, Spousal Maintenance $23,000, Document Storage and Retrieval $395,000, and Address Confidentiality Fee $400; Juvenile Court Probation Services $391,712; Justice Courts Time Pay Fees $273,000, Automation Fund $602,247, Photo Traffic Enforcement $100,000, FARE $3,000, and Mail Confidentiality Fees $4,200; Parks Special Programs $25,000; the Treasurer Taxpayer Information Fund $100,000; Recorder Document Storage and Retrieval $943,956; OEM Radio System $262,566; and Sheriff Commissary Operations $1,217,000. Fines and Forfeits revenues consist of forfeiture funds and fines received by the County Attorney Antiracketeering $2,250,000, Bad Check Program $179,580, and Victim Witness Compensation $20,000; Justice Courts $1 Allocation $50,000; and Juvenile Court Victim Restitution fines $8,000. Investment Earnings are from the Local Government Investment Pool and commingled interest allocation for the Clerk of the Superior Court Spousal Maintenance Enforcement $5,800, Time Pay Fees $50,800, Local Court Automation Fund $60,000, Child Support Incentive $2,800, Victim Location Fund $400, and Document Storage and Retrieval $3,500; County Attorney Law Enforcement Antiracketeering Fund 9-14 Pima County FY 2013/2014 Adopted Budget $150,000, Bad Check Program $300, Consumer Protection $500, Employer Sanctions $3,000, Fill The Gap $3,600, Victim Restitution $10,000, and County Attorney Grants $8,294; Indigent Defense Fill the Gap $2,000 and Indigent Defense Training Funds $655; Superior Court Local Automation Fund $6,500, Courts Fill The Gap $8,000, Conciliation $3,660, Child Support Visitation $1,300, Law Library $2,100, Probate $100, and Probation Services $10,800; Sheriff Criminal Justice Enhancement $5,000, Commissary Operations $2,000, and Inmate Welfare Fund $10,000; Recorder Document Storage and Retrieval $5,200, and Recorder Grants $700; Juvenile Court Probation Services $2,000, Title IV-E $5,000, grants $467, and Victim Restitution $427; Facilities Renewal Fund $7,996; Treasurer Taxpayer Information Fund $2,500; and Forensic Science Special Revenue $70. The amounts departments have budgeted for investment earnings are historically lower than the actual amounts realized because some revenue sources are unpredictable and projections have generally been conservative. Budgeted interest increased for fiscal year 2013/14 by $87,158 due to higher fund balances and expected improvement in investment returns. Miscellaneous revenues include funds paid to County Attorney Antiracketeering $3,500,000, Victim Witness Compensation $70,000, and grants $112,913; Superior Court Conciliation $2,000, Probation Services $10,000, and the Superior Court Law Library $40,000; Juvenile Court Victim Restitution ($2,700); Facilities Renewal Fund $2,023,628; Forensic Science Special Revenue $28,000; Sheriff Commissary Operations $630,000, Inmate Welfare Fund $12,000, and Grants $300,000; Office of Emergency Management $420,777; Parks Special Programs $62,000; School Reserve Fund $500,000; and Community Development grants, $80,000. The decrease of $957,056, or 10.9% from fiscal year 2012/13 is primarily from an decrease in County Attorney Law Enforcement Antiracketeering revenues. Note: The following table presents Other Special Revenue Funds, excluding Economic Development & Tourism in the amount of $1,308,226. This fund is shown elsewhere in this section. Total Other Special Revenue Funds and Grants, as presented on the Summary of Revenues by Fund and Category page 8-12, includes this special revenue funds. With this revenue source included, the total revenues of Other Special Revenue Funds for fiscal year 2013/14 is $67,226,832. Revenue Object FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 41,718,679 53,263,827 64,426,721 58,519,383 47,328,458 8,516,640 8,099,129 7,944,720 7,338,000 7,917,781 Fines and Forfeits 512,931 428,959 4,226,061 428,500 2,507,580 Interest 532,287 319,963 217,030 288,301 375,459 11,203,608 7,335,689 8,198,550 8,746,384 7,789,328 69,447,567 85,013,082 75,320,568 65,918,606 Intergovernmental Charges for Services Miscellaneous Memo Revenue Total Revenue 90,131 62,574,276 9-15 Pima County FY 2013/2014 Adopted Budget PARKING GARAGES Enterprise Fund Charges for Services revenues of $248,580 are the result of charging County departments for parking fleet vehicles in County owned parking facilities. Fiscal Year 2013/2014 Charges for Services 11.17% Investment Earnings 1.20% Investment Earnings of $26,796 are from the Treasurer’s commingled interest distribution. The increase from fiscal year 2012/13 is due to higher fund balance. Miscellaneous revenues are parking fees from six parking garages and two parking lots owned by Pima County: the A-Level parking garage, BLevel parking garage, El Presidio parking garage, Legal Services Building parking garage, Public Works Building parking garage, Bank of America Building parking garage, Old Courts Building parking lot, and Sixth Avenue and Broadway parking lot. Miscellaneous revenues decreased due to decreased lot usage downtown because of road construction. Revenue Object FY 2009/2010 Misc. 87.63% FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 Charges for Services 160,285 249,231 258,164 268,500 248,580 Investment Earnings 28,136 16,534 19,255 14,400 26,796 Miscellaneous 1,838,934 1,821,957 2,001,121 1,991,487 1,949,097 Total Revenue 2,027,355 2,087,722 2,278,540 2,274,387 2,224,473 9-16 Pima County FY 2013/2014 Adopted Budget PRINT SHOP Internal Service Fund Fiscal Year 2013/2014 Charges for Services revenues consist of fees paid by other County departments for various printing services, services provided to non-County organizations, and the sale of reports and atlases to the public. Investment Earnings 0.04% Investment Earnings revenues are earned on fund cash balance. The decrease is due to an anticipated decreased cash balance. Charges for Services 99.96% Note: Beginning in fiscal year 2011/12, the Print Shop is under the operational control of Finance & Risk Management. Program information is presented there. Prior to fiscal year 2012/13, the Print Shop was named Graphic Services Production. Revenue Object FY 2009/2010 FY 2010/2011 Charges for Services 1,131,243 1,010,150 922,719 873,000 900,000 Investment Earnings 1,997 723 747 1,400 400 1,133,240 1,010,873 923,466 874,400 900,400 Total Revenue 9-17 FY 2011/2012 FY 2012/2013 FY 2013/2014 Pima County FY 2013/2014 Adopted Budget REGIONAL FLOOD CONTROL DISTRICT Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property and secured personal property. The fiscal year 2013/14 secondary net assessed value of real and secured personal property is $6,768,456,641, which is a decrease of $476,172,481 from the fiscal year 2012/13 final valuation. The tax rate for fiscal year 2013/14 is $0.2635 per $100 of net assessed value and is the same rate used in fiscal year 2012/13. Total secondary property tax collections are budgeted at $18,208,026 with current year collections of $17,342,982 and delinquent taxes of $865,044. (The current year collections reflect expected collection rates.) Fiscal Year 2013/2014 Charge for Services Investment Earnings 0.19% 0.14% Intergov't 0.47% Misc. 0.33% Intergovernmental revenue for fiscal year 2013/14 is budgeted at $87,475. Revenue for fiscal year 2013/14 are primarily federal Taxes Wetland Program Development grants. Other 98.87% revenue in fiscal years 2009/10 and 2010/11 resulted from a co-operative effort with the state for a US Fish and Wildlife grant to fund the County’s ecological multi-species monitoring plan and program. The grant ended in August 2010. Charges for Services revenue of $25,000 are from the sales of various manuals and fees collected inlieu of detention systems. Investment Earnings of $35,000 are expected in fiscal year 2013/14 from the Local Government Investment Pool. Miscellaneous revenues include $30,000 from rentals of property and $30,388 collected from property owners for disturbance of protected riparian habitats. Memo Revenue in 2010/11 is for the sale of land. Revenue Object Taxes Intergovernmental Charges for Services FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 23,458,293 22,275,437 20,256,094 18,909,828 18,208,026 257,494 52,381 3,777 40,521 72,437 86,441 87,475 25,000 25,000 18,946 Licenses and Permits Investment Earnings 134,722 69,796 131,883 35,000 35,000 Miscellaneous 149,105 99,590 78,751 105,500 60,388 24,040,135 13,300 22,582,941 20,575,892 19,075,328 18,415,889 Memo Revenue Total Revenue 9-18 Pima County FY 2013/2014 Adopted Budget REGIONAL WASTEWATER RECLAMATION Enterprise Fund Fiscal Year 2013/2014 Licenses and Permits revenues are initial application fees for industrial users of wastewater treatment systems. Intergovernmental revenues in prior years were from federal funding for a new prison sewer system. Investment Earnings 0.46% Misc. 0.04% Capital Contributions 2.73% Licenses & Permits 0.01% Fines and Forfeits 0.01% Charges for Services consist of $159,970,674 in sewer user fees, $16,583,676 in sewer connection fees, $310,000 in sanitation fees, and $100,000 in small construction activity permits. In March of 2010, the Board of Supervisors approved rate increases for July 2013. The fixed monthly service fee increased $0.77, the volume rate increased by 10%, and the connection fees methodology for calculating connection fees changed during fiscal year Charges for Services 2011/12. connection fee rates are established 96.75% on water meter size rather than fixture unit equivalents. While sewer user fee revenue increased $4,667,757, connection fee revenue increased $81,496 due to an increase in anticipated non-participating connection fees. Fines and Forfeits consist of industrial pretreatment fines of $22,000 assessed against various commercial customers of Wastewater Reclamation. Investment Earnings decreased to $850,000 due to lower cash balances. Miscellaneous revenue is primarily from interest penalties on connection fees and rental property. Capital Contributions are non-operating revenue. These non-cash capital contributions are physical assets and are not available to fund department operations. Note: Other funding sources include Sewer System Revenue Obligations proceeds of $70,000,000. Revenue Object Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Capital Contributions Total Revenue FY 2009/2010 19,800 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 15,525 12,631 18,600 16,000 127,811,100 147,979,481 154,092,548 172,260,097 176,964,350 29,694 14,606 495,456 24,262 22,000 688,534 621,761 847,516 1,449,066 850,000 96,161 1,206,678 155,685 1,122,656 80,000 7,319,280 4,027,186 2,570,618 7,045,000 5,000,000 138,018,846 153,865,237 158,174,454 181,919,681 182,932,350 2,054,277 9-19 Pima County FY 2013/2014 Adopted Budget RISK MANAGEMENT Internal Service Fund Intergovernmental revenues in fiscal year 2009/10 are federal and state reimbursements for costs associated with the Aspen Forest Fire. Fiscal Year 2013/2014 Investment Earnings 5.09% Misc. 1.15% Charges for Services revenues include Self Insurance Reserve premium payments from departments which cover occupational medical management $4,872,578, liability $8,282,706, unemployment insurance $660,000, environmental damage $314,334, and property damage $1,662,480. The premium revenue changes are based on the number and type of claims filed. Actuaries recommend premium guideline levels based upon established accounting standards. Charges for Services 93.76% Investment Earnings of $857,927 are expected from the Local Government for the Trust Fund Reserve. Miscellaneous revenues in fiscal years 2009/10, 2010/11 and 2011/12 include pooled investment fund loss recovery, stale dated warrants, settlements, various refunds, and property rent. Fiscal year 2012/13 miscellaneous revenue is property rent. Fiscal year 2013/14 is property rent, restitution, judgments, and County reimbursement payments. Revenue Object Intergovernmental FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 35,017 Charges for Services 19,343,442 21,085,392 19,182,358 16,085,010 15,792,098 Investment Earnings 550,356 443,675 962,531 521,602 857,927 56,266 19,985,081 347,658 202,423 20,347,312 17,400 16,624,012 192,880 16,842,905 Miscellaneous Total Revenue 21,876,725 9-20 Pima County FY 2013/2014 Adopted Budget SOLID WASTE MANAGEMENT Special Revenue Fund Fiscal Year 2013/2014 Intergovernmental revenue of $1,050,000 is state tire recycling funding. Investment Earnings 0.26% Charges for Services includes $3,397,500 in landfill waste disposal fees and tire collection fees of $81,200. The increase of $200,400 over fiscal year 2012/13 is due primarily to an increase in usage for Tangerine and Sahuarita Landfills. Misc. 1.14% Intergov't 22.86% Investment Earnings of $12,000 from the Local Government Investment Pool. Miscellaneous revenues of $45,500 are from the sale of recyclable items from the landfills and collection stations and $6,800 are from late fees being collected on late payments. Miscellaneous for fiscal year 2011/12 include proceeds of a capital lease. Charges for Services 75.74% Note: The Solid Waste Management Adopted Budget was based on a model of the County providing direct solid waste services. However, the Board of Supervisors entered into a contract with Tucson Waste and Recycling Services to provide landfill and solid waste services for County residents. Revenue Object FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 Intergovernmental 1,042,719 1,092,320 1,133,101 1,050,000 1,050,000 Charges for Services 3,338,799 3,641,172 3,486,368 3,278,300 3,478,700 Investment Earnings 35,869 11,751 14,036 12,000 12,000 Miscellaneous 39,941 92,102 78,705 50,700 52,300 Total Revenue 4,457,328 4,837,345 4,712,210 4,391,000 4,593,000 9-21 Pima County FY 2013/2014 Adopted Budget STADIUM DISTRICT Special Revenue Fund Intergovernmental revenues consist of a car rental surcharge and a recreational vehicle space surcharge. Pima County is authorized by the state to collect up to $3.50 per car rental contract. The County also levies a surcharge of Investment $0.50 per day for recreational vehicles. The Earnings collections are budgeted at $1,493,000 for car 0.93% rentals and at $159,000 for recreational vehicle space surcharges. The increase of $24,000 over fiscal year 2012/13 is due to an improving economy. Charges for Services revenues represent fees received for the use of the Stadium’s facilities for various sports leagues, tournaments, meetings, parties, and fundraisers. This was a new revenue source due to the shift from spring training activities to youth and amateur sports as well as special events. Fiscal Year 2013/2014 Misc. 19.95% Charges for Services 6.71% Intergov't 72.41% Investment Earnings of $21,135 are expected from the Treasurer’s commingled interest distribution. Miscellaneous revenues for fiscal year 2009/10 include major league baseball spring training activities, parking and concessions, and other events held at the stadium complex. In fiscal year 2010/11 the Arizona Diamondbacks spring training contract was terminated. Miscellaneous revenues include soccer and baseball leagues, special events, and utility cost reimbursements. Special events include concerts, car shows, and other similar activities. Miscellaneous revenues are expected to remain constant due to various special events. Note: Other funding sources include operating transfers from the General Fund for the following: $2,223,600 for transient lodging excise (hotel/motel) tax collected by Pima County and distributed to the Stadium District; $1,058,002 for maintenance of the baseball practice fields; and $189,602 for operation of the Kino Ecosystem Restoration Project. FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 1,520,929 1,537,706 1,609,319 1,628,000 1,652,000 116,733 218,840 153,000 153,000 59,758 24,566 21,168 12,000 21,135 Miscellaneous 718,739 402,570 1,129,942 455,000 455,000 Total Revenue 2,299,426 2,081,575 2,979,269 2,248,000 2,281,135 Revenue Object Intergovernmental Charges for Services Investment Earnings 9-22 Pima County FY 2013/2014 Adopted Budget TELECOMMUNICATIONS FUND Internal Service Fund Fiscal Year 2013/2014 Charges for Services include combined basic telephone and network infrastructure charges of $4,983,506, and wireless radio access and repair charges of $958,092. The increase of $568,808 over fiscal year 2012/13 is due to an increase in the number of network infrastructure ports, increases in the number of radios rented, and new radio tower leases. Investment Earnings 0.25% Misc 1.06% Investment Earnings increased due to an expected increase in cash balance. Miscellaneous revenues in fiscal year 2009/10 were weather radio transmitter maintenance, stale dated warrants, miscellaneous reimbursements, and fees from non-County users of telephones, networks, and radios. Miscellaneous revenues in fiscal years 2010/11 through 2013/14 are for weather radio transmitter maintenance and fees from nonCounty users of radios. Revenue Object Charges for Services 98.69% FY 2009/2010 FY 2010/2011 Charges for Services 4,495,247 4,523,968 4,813,400 5,372,790 5,941,598 Investment Earnings 51,859 21,564 18,238 10,575 15,200 Miscellaneous 93,620 82,627 74,758 83,728 63,935 Total Revenue 4,640,726 4,628,159 4,906,396 5,467,093 6,020,733 9-23 FY 2011/2012 FY 2012/2013 FY 2013/2014 Pima County FY 2013/2014 Adopted Budget TRANSPORTATION Special Revenue Fund Fiscal Year 2013/2014 Licenses and Permits revenues include $1,073,000 in permits and inspection fees and $37,800 for the use of rights of way. The increase of $18,231 is due primarily to an increase in subdivision permit fees. Investment Earnings 0.18% Misc 0.45% Licenses and Permits 1.66% Charges for Services 0.17% Intergovernmental revenues consist primarily of $38,122,572 in Highway User Revenue Funds (HURF) distributed by the state of Arizona for the development and maintenance of County roads. Another large component is $11,111,268 of state shared vehicle license tax revenue. Estimates of these combined sources were provided by the Pima Association of Governments and represent an increase of $2,269,535 from fiscal year 2012/13. Federal revenue includes $16,029,140 for road maintenance and emergency repairs previously recorded as revenue in the Capital Improvement Program (CIP) prior to fiscal year 2012/13 and an additional $3,954 for bike, pedestrian, and safety programs. Intergov't 97.54% Charges for Services include $100,300 in impact fees and highway and street fees charged to newly constructed subdivisions, $10,000 from the abandonment of County property and rights of way, and $650 from sale of electronic data. The increase of $20,750 is due primarily to an increase in impact fees. Investment Earnings of $120,000 are expected in fiscal year 2013/14 from the Local Government Investment Pool. Miscellaneous revenue includes $151,287 in earnings from County rental properties, $147,000 in reimbursements for damages to property and telephone calls, and $3,000 in miscellaneous interest and fines reimbursements. Note: Other funding sources include operating transfers of $5,120,662 from the General Fund, $5,000,000 for pavement preservation and $120,662 for graffiti abatement. Federal operating intergovernmental revenue is now included in the Transportation Grants program revenue and transferred through an operating transfer to the Capital Improvement Programs (CIP). Revenue Object FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 FY 2013/2014 395,648 810,860 1,096,770 1,092,569 1,110,800 53,809,573 51,325,803 46,022,527 63,607,607 65,266,934 Charges for Services 243,518 185,027 139,813 90,200 110,950 Investment Earnings 195,716 142,967 123,464 120,000 120,000 Miscellaneous 252,749 249,770 622,980 288,509 301,287 Total Revenue 54,897,204 52,714,427 48,005,554 65,198,885 66,909,971 Licenses and Permits Intergovernmental 9-24 Pima County FY 2013/2014 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2012/2013 vs Fiscal Year 2013/2014 SOURCE OF REVENUES ADOPTED REVENUES FY 2012/2013 ADOPTED REVENUES FY 2013/2014 CHANGE EXPLANATION GENERAL FUND 9-25 Assessor Other Miscellaneous Revenues Clerk of the Board Alcoholic Beverages General Government Fees Clerk of the Superior Court Federal Revenue General Government Fees Other Miscellaneous Revenues Court Fees Investment Earnings Other Fines & Forfeits Fines Communications Office Interdepartmental Charges Other Miscellaneous Revenues Constables Court Fees Miscellaneous Contract Attorney Court Fees County Attorney Other Miscellaneous Revenues Elections General Government Fees City Participation State Revenue Other Local Governments Other Miscellaneous Revenues Facilities Management Rents and Royalties Other Miscellaneous Revenues Finance Other Miscellaneous Revenues Forensic Science Center General Government Fees Charges for Services Miscellaneous 3,000 3,000 - 2,000 100 2,000 100 - 300,000 407,145 28,000 691,029 5,600 1,100,000 222,000 300,000 407,145 28,000 691,029 5,600 1,100,000 222,000 - 110,000 500 76,086 500 323,490 37,900 323,490 37,900 - 823,454 823,454 - 40,000 40,000 - 5,000 642,000 300,000 - 2,900 291,000 34,000 100 2,497,526 29,040 2,795,609 261,190 298,083 232,150 25,000 25,000 - 101,500 1,180,000 1,500 103,500 1,380,000 26,750 2,000 200,000 25,250 (33,914) - (2,100) (351,000) (300,000) 34,000 100 Reduced interdepartmental usage of services during changeover in office director and staff Reduced fees anticipated due to less election activity Less reimbursements due to fewer jurisdictional elections in non-general elections year No state reimbursements due to lack of primary/general elections in non-general elections year Anticipated reimbursements for elections in school districts and special districts Refunds and other misc receipts Additional tenants have occupied the Abrams Building Increase in electricity and O&M charges to non County tenants, primarily UPH Increase in revenue due to contracted service agreements with Pinal and Cochise Counties Increase in revenue due to contracted service agreements with Pinal and Cochise Counties Increase in revenue due to contracted service agreements with Pinal and Cochise Counties & budgeting of late fees Pima County FY 2013/2014 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2012/2013 vs Fiscal Year 2013/2014 ADOPTED REVENUES FY 2012/2013 ADOPTED REVENUES FY 2013/2014 CHANGE 45,000 23,113,145 63,000 23,332,000 18,000 218,855 Business Licenses & Permits City Participation Contributions/Pub Enterprise Federal Revenue 2,490,000 45,000 11,707,604 1,900,000 2,759,170 45,000 14,693,130 1,964,400 269,170 2,985,526 64,400 General Government Fees Investment Earnings Other Miscellaneous Revenues Sales & Use Tax 769,434 155,000 380,000 93,646,000 775,704 192,500 150,000 99,300,000 6,270 37,500 (230,000) 5,654,000 State Revenue Taxes / Interest on Delq. Prop. Tax Taxes / Penalties on Delq. Prop.Tax Taxes / Personal Property 7,500 7,624,631 921,818 10,123,855 7,500 7,713,830 1,048,431 9,409,113 89,199 126,613 (714,742) 262,240,384 267,328,821 5,088,437 2,162,400 2,223,600 61,200 1,000 174,196 160,540 1,000 150,000 (174,196) (10,540) 19,550 498,078 20,596 2,105 534,147 1,046 2,105 36,069 23,154 69,765 - 15,352 3,500 23,414 195,839 350 15,352 3,500 23,414 195,839 350 - 21,060 51,480 250,000 21,060 51,480 250,000 - 168,000 900,000 2,030,500 2,662,192 50,000 6,000 50,000 168,000 900,000 2,030,500 2,672,192 40,000 6,000 50,000 SOURCE OF REVENUES General Government Revenues Alcoholic Beverages Auto Lieu Tax Taxes / Real Property 9-26 Transient Lodging Tax Human Resources General Government Fees Charges for Services Miscellaneous Information Technology General Government Fees Miscellaneous Rents and Royalties Institutional Health State Revenue Investment Earnings Other Miscellaneous Revenues Justice Court Ajo State Revenue General Government Fees Court Fees Justice Courts - Fines Other Miscellaneous Revenues Justice Court Green Valley State Revenue Court Fees Justice Courts - Fines Justice Courts Tucson State Revenue General Government Fees Court Fees Justice Courts - Fines Other Fines & Forfeits Rents and Royalties Other Miscellaneous Revenues (23,154) (69,765) 10,000 (10,000) - EXPLANATION Increase due to new restaurant business startups Growth in local population and new vehicle sales barely enough to offset statutory 16.25% annual reduction to tax base Increased local population and income; FY2012/13 budget amount understated actual revenue for year FY2013/14 Administrative Overhead allocation revised 2/6/2013 Assumes stimulus monies terminate with FY2012/13 and government funds only 65% of PILT program (actual % funding will be subject to federal budget sequestration) FY2013/14 Administrative Overhead allocation revised 2/6/2013 Reflects 0.55% average yield on assumed $35 million average monthly General Fund balance More closely reflects average actual miscellaneous revenues during past few years Anticipated increase due to statewide growth, as Pima County economic growth lags behind state economy; potential state sales tax reform and federal deficit/debt reduction efforts are significant risks to projection Increased revenue due to greater collection of delinquent taxes Increased revenue due to greater collection of delinquent taxes Decrease in personal property tax base due to near doubling of business personal property exemption beginning with FY2013/2014 & additional accelerated depreciation available to business partially offset by increase in payments for outstanding delinquent personal property taxes Increase in current year collection rate partially offset by lower amount of delinquent taxes outstanding Benefits of newly renovated resorts offset by continued below normal state and national economic growth. Employee insurance premium reimbursements have been moved to new Health Benefits Trust Fund. Decrease due to conservative estimate of attraction ticket sales Increased interdepartmental and intergovernmental charges for services Increased investment earnings Increased cell tower and building antenna site rent Department was reorganized; this revenue now budgeted in Office of Medical Services Department was reorganized; this revenue now budgeted in Office of Medical Services Reflects anticipated revenues based on projected revenues for FY 12/13. Reflects anticipated revenues based on projected bond forfeitures for FY 12/13. Pima County FY 2013/2014 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2012/2013 vs Fiscal Year 2013/2014 SOURCE OF REVENUES Juvenile Court Federal Revenue Court Fees Investment Earnings Other Miscellaneous Revenues Kino Sports Complex Facility Fees Other Miscellaneous Revenues Rents and Royalties Natural Resources, Parks, & Recreation Culture & Recreation Fees Facility Fees Licenses & Permits Other Miscellaneous Revenues Rents and Royalties Non Departmental Charges for Services Fines & Forfeits Transient Lodging Tax Other Miscellaneous Revenues 9-27 Office of Medical Services Investment Earnings Other Miscellaneous Revenues Office of Sustainability and Conservation Rents and Royalties Photo Traffic Enforcement Court Fees Justice Court - Fines Other Miscellaneous Revenues Procurement Other Miscellaneous Revenues Public Defender Federal Revenue Public Fiduciary Court Fees General Government Fees Other Miscellaneous Revenues Recorder General Government Fees Other Miscellaneous Revenues School Superintendent Federal Revenue Other Miscellaneous Revenues ADOPTED REVENUES FY 2012/2013 ADOPTED REVENUES FY 2013/2014 CHANGE EXPLANATION 100,000 30,000 100 1,500 100,000 5,200 100 2,000 (24,800) 500 7,000 26,727 - 3,500 23,590 85,000 (3,500) (3,137) 85,000 Less revenue expected from Willie Blake Park Landscape contract not renewed by Child Advocacy Center Utility reimbursement received from YMCA 225,600 442,200 57,100 113,900 225,100 442,900 1,500 53,900 115,900 (500) 700 1,500 (3,200) 2,000 Increase in activity at NRP&R facilities Increase in facility fees use Licenses and permits were separated to better reflect NRP&Rs revenue collection Decrease due to less public participation in events at SportsPark Increase due to increases in rent from Rillito Park and Continental Green Valley - 532,531 532,531 - 1,279,279 1,279,279 3,180,000 700,000 3,270,000 1,356,814 90,000 656,814 - 11,859 69,765 11,859 69,765 Interest on note receivable from UPH with a decreasing principal balance See Institutional Health; no change from 2012/13 5,000 4,000 (1,000) Royalties from Arizona Centennial Book that were not attained for FY 2012/2013 are anticipated but reduced by prior fiscal year YTD estimates 592,531 1,279,279 904,500 - (592,531) (1,279,279) (904,500) 3,000 3,000 - 17,472 17,472 - 693,731 489,073 15,000 2,400 15,000 2,400 - 2,017,897 - 2,480,186 - 462,289 - 49,749 325,000 177,000 (204,658) (49,749) (148,000) Change in adoption laws; not requiring home visits. Reflects anticipated revenues based on historical data. Photo Traffic Enforcement now budgeted in Non Departmental; court fees collected as a result of civil violations opting for defensive driving classes Photo Traffic Enforcement now budgeted in Non Departmental; fines associated with Photo Traffic Enforcement Increase in hotel/motel tax revenue Photo Traffic Enforcement now budgeted in Non Departmental $854.5k; PCWIN Radio Loan repayment $17k; Vehicle Impound Program ($215k) Photo Traffic Enforcement now budgeted in Non Departmental Photo Traffic Enforcement now budgeted in Non Departmental Photo Traffic Enforcement now budgeted in Non Departmental New state probate laws now allow certified staff to perform functions previously handled by attorneys therefore lowering fee rates Increased document recording activity due to improved housing market Decrease due to federal forest fees being moved to school reserve special revenue fund Decreased reimbursements for school district elections and miscellaneous other services Pima County FY 2013/2014 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2012/2013 vs Fiscal Year 2013/2014 SOURCE OF REVENUES ADOPTED REVENUES FY 2012/2013 ADOPTED REVENUES FY 2013/2014 300,000 25,000 500 1,228,000 7,300,000 20,000 115,000 300,000 25,000 500 1,228,000 7,300,000 20,000 115,000 - 318,027 318,027 - 125,023 100,000 116,023 109,000 (9,000) 9,000 600 - (600) 453,903,361 467,420,706 13,517,345 28,005,219 235,000 50,000 650,000 302,000 28,603,438 390,000 50,000 650,000 430,000 598,219 155,000 128,000 18,829,597 6,000 16,559,659 - 15,000 758,111 1,892,700 257,350 15,000 807,340 2,004,700 374,400 49,229 112,000 117,050 2,219,426 8,811,473 1,145,000 40,000 2,755,735 8,072,188 1,325,574 73,000 536,309 (739,285) 180,574 33,000 CHANGE EXPLANATION Sheriff Federal Revenue Business Licenses & Permits Jury Fees Sheriff Dept Fees Correctional Housing Justice Courts - Traffic Fines Other Miscellaneous Revenues Superior Court Federal Revenue Superior Court Mandated Services Court Fees Other Miscellaneous Revenues Treasurer General Government Fees TOTAL GENERAL FUND REVENUE Decrease in jury fees Increase in reimbursements for lengthy jury trials Decreased due to reimbursement for ballot storage program expected to end SPECIAL REVENUE FUNDS 9-28 County Free Library Property Taxes Intergovernmental Investment Earnings Fines and Forfeits Miscellaneous Employment and Training Intergovernmental Miscellaneous Environmental Quality Investment Earnings Intergovernmental Licenses and Permits Miscellaneous (2,269,938) (6,000) Reflects Truth in Taxation (TNT) rate increase; tax rate of $0.3753 Increase in Library Services and Technology Act (LSTA) grant funding Increased funding from Friends organizations and private donations Decrease in federal grants No private grants expected Increase in both Federal Air monitoring and State grant awards is anticipated from prior fiscal year Increase due primarily to a projected increase in inspections Increase due to the Household Hazardous Waste Program from Regional Wastewater Reclamation in fiscal year 2013/14 Health Charges for Services Intergovernmental Licenses and Permits Miscellaneous Primarily due to higher clinical service and utilization Reduction in Health grants is expected Increase in restaurant and pool inspections based on actual revenues; previous year was underbudgeted This year's budget based on prior year actual - relates to Family Planning Grant Pima County FY 2013/2014 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2012/2013 vs Fiscal Year 2013/2014 SOURCE OF REVENUES ADOPTED REVENUES FY 2012/2013 ADOPTED REVENUES FY 2013/2014 Other Special Revenue Funds & Grants Intergovernmental 76,439,873 64,407,952 7,338,000 7,917,781 579,781 Fines and Forfeits 428,500 2,507,580 2,079,080 Investment Earnings 289,301 376,959 87,658 8,756,884 8,049,654 (707,230) 202,486 126,484 3,095,789 905,112 283,046 207,879 125,970 3,831,381 884,627 436,772 5,393 (514) 735,592 (20,485) 153,726 25,000 35,000 105,500 18,909,828 25,000 35,000 87,475 60,388 18,208,026 87,475 (45,112) (701,802) 1,050,000 3,278,300 12,000 50,700 1,050,000 3,478,700 12,000 52,300 200,400 1,600 153,000 1,628,000 12,000 455,000 153,000 1,652,000 21,135 455,000 24,000 9,135 - Charges for Services 9-29 Miscellaneous Pima Animal Care Charges for Services Fines and Forfeits Intergovernmental Licenses and Permits Miscellaneous Regional Flood Control District Charges for Services Investment Earnings Intergovernmental Miscellaneous Property Taxes Solid Waste Intergovernmental Charges for Services Investment Earnings Miscellaneous Stadium District Charges for Services Intergovernmental Investment Earnings Miscellaneous CHANGE (12,031,921) EXPLANATION Community Development Grants NSP II (5.303m); Co Attny Grants (2.1m); Co Special Revenue (1.978m); Sheriff Grants (1.644m); Elections Grants (1.154m); PR Grants (1.061m); Transportation (610k); School Reserve Fund (362.4k); Office of Sustainability & Conservation Grants (352k); Facilities Management Grants (325k); JU Grants (255k); Forensic Science Center Grants (215k); SC Fill the Gap (30k); Co Attny Victim Restitution (13k); Legal Defender Training (3k); Public Defender Training (2k); Emergency Mgmt/Homeland Security Grants 1.675m; Co Atty Law Enforcement Antiracketeering 850k; Superior Court Grants 494k; Co Atty Fill the Gap 432k; Co Attny Civil Special Revenue 100k; Housing Trust 100k; Economic Development & Tourism 28.8k; Justice Courts Tucson Grants 17k; PD Fill the Gap 11k; FSC Special Revenue 10.5k; Medical Services Grants 7k OEM Radio System 263k; Recorder Document Storage & Retrieval 198.7k; SC Probation 87k; JU Probation Services 42.7k; Parks Special Programs 23.8k; SC Conciliation 14k; SC Child Support 9k; JC Tucson Time Pay Fees (28.7k); SC Local Crt Automation (25k); SC Law Library (4k) Co Atty Law Enforcement Antiracketeering 2.3m; Co Atty Bad Check 179.6k; JC Tucson SB 1398 50k; Co Atty special revenue (398.5k); JU Victim Restitution (2k) Co Atty Law Enforcement Antiracketeering 150k; Co Atty Fill the Gap 5k; Co Atty Victim Restitution 5k; SC Fill the Gap 4k; Co Attny Fill the Gap 3.6k; Co Atty Employer Sanctions 3k; Co Attny Civil Special Revenue 3k; SC Child Support 1k; SC Conciliation 1k; SC Local Court Automation 1k; JU Special Revenue 700; Economic Development and Tourism .5k; Co Attny Bad Check 300; Public Defender Training 180; Recorder grants 100; Co Attny Special Revenue (55k); Co Atty Grants (5.7k); Facilities Renewal (5.3k); IT Enhancement (4.6k); Elections Grants (4k); SC Probation (3k); Recorder Document Storage & Retrieval (1.95k); PD Fill the Gap (1.4k); JC Green Valley Special Revenue (1.1k) JCG Time Pay Fees (1k) Co Attny Special Revenue (4.8m); Parks Special Programs (250k); Facilities Renewal Fund (113.1k); Transportation (23k); SC Probation (10k); JU Special Revenue (3k); Co Attny Law Enforcement Antiracketeering 3.5m; OEM Radio System 421k; Co Attny Grants 113k; Community Development Grants 80k; School Reserve Fund 50k; Economic Development & Tourism 14.1k; SC Conciliation 1k; Public Defender Training 500; JU Court Restitution 300k; Legal Defender Training 200k Slight improvement in service utilization expected Slight decrease is net of various increases and decreases - adoption revenue is up; euthanasia fees down Pima County will charge central overhead to other jurisdictions in 2013/14 unlike previous years Decreased budget based on current actual revenues Increased donations, $100,000 and other miscellaneous revenues, $53,726 based on current actuals Federal Wetland Program Development Grant award for fiscal year 2013/14 Decrease due to lower collections of protected riparian habitats disturbances assessments Decrease due to reduction in secondary net assessed value of real and secured personal property Increase due primarily to an increase in usage of landfills Increase due primarily to the sale of recyclable items Car rental surcharge increase 23k; RV space surcharge increase 1k Interest on White Sox settlement Pima County FY 2013/2014 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2012/2013 vs Fiscal Year 2013/2014 ADOPTED REVENUES FY 2012/2013 ADOPTED REVENUES FY 2013/2014 90,200 120,000 46,964,305 1,092,569 264,683 110,950 120,000 49,233,840 1,110,800 301,287 20,750 2,269,535 18,231 36,604 235,328,436 227,024,490 (8,303,946) DEBT SERVICE Taxes TOTAL DEBT SERVICE 63,090,152 63,090,152 59,611,817 59,611,817 (3,478,335) (3,478,335) Decrease primarily due to decline in secondary property values CAPITAL PROJECTS Intergovernmental 43,773,313 33,862,369 (9,910,944) Charges for Services Investment Earnings Miscellaneous TOTAL CAPITAL PROJECTS 2,541,905 102,500 1,638,500 48,056,218 2,376,867 1,133,459 37,372,695 (165,038) (102,500) (505,041) (10,683,523) Decrease primarily due to reduced funding from RTA sales tax $4.3M and HURF of $8.1M offset by increases in State Transportation of $1.8M and $1M in City Participation. Decreases primarily due to decreased contributions from developers and other outside sources Interest earned for fiscal year 2012/13 was on the proceeds of the sale of land will not be earned in fiscal year 2013 Decrease in private donations 4,900,000 804,739 17,200 35,200 5,185,000 618,000 15,000 18,700 285,000 (186,739) (2,200) (16,500) SOURCE OF REVENUES Transportation Charges for Services Investment Earnings Intergovernmental Licenses and Permits Miscellaneous TOTAL SPECIAL REVENUE FUNDS CHANGE EXPLANATION Increase due to an increase in impact fees Increase is primarily due to an increase in Highway User Revenue Funds Increase due primarily to an increase in permit requests and inspections Increase due primarily to revenue includes County rental properties, an increase in reimbursements for damages to property ENTERPRISE FUNDS 9-30 Development Services Licenses and Permits Charges for Services Investment Earnings Miscellaneous Parking Garages Charges for Services Investment Earnings Miscellaneous Regional Wastewater Reclamation Licenses and Permits Charges for Services Fines and Forfeits Investment Earnings Memo Revenue Miscellaneous TOTAL ENTERPRISE FUNDS 268,500 14,400 1,991,487 248,580 26,796 1,949,097 (19,920) 12,396 (42,390) 18,600 172,260,097 24,262 1,449,066 7,045,000 1,122,656 189,951,207 16,000 176,964,350 22,000 850,000 5,000,000 80,000 190,993,523 (2,600) 4,704,253 (2,262) (599,066) (2,045,000) (1,042,656) 1,042,316 GRAND TOTAL ALL FUNDS 990,329,374 982,423,231 (7,906,143) Increase is due primarily to an increase in the construction industry Decrease is due primarily to a decrease in native plan and commercial kitchen reviews Decrease due to a smaller investment pool Decrease is due primarily to diminished sale of copies of books and maps Decreased usage is budgeted due to downtown construction Increased fund balance Decreased revenues are from an increase in bus pass subsidies Decrease due primarily to a decrease in the number of industrial user permits Increase due primarily to approved phased rate increase from July 2013 Decrease due primarily to a decrease in the number of pretreatment fines of commercial users Decrease due to lower cash balances invested in LGIP Decrease in developer system contributions Increase due to interest penalties for uncollected connection fees and rental properties Pima County FY 2013/2014 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2012/2013 vs Fiscal Year 2013/2014 SOURCE OF REVENUES ADOPTED REVENUES FY 2012/2013 ADOPTED REVENUES FY 2013/2014 CHANGE EXPLANATION THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS Fleet Services Charges for Services Investment Earnings Intergovernmental Memo Revenue Miscellaneous Health Benefits Trust Fund Charges for Services Investment Earnings Miscellaneous Print Shop Charges for Services 9-31 Investment Earnings Risk Management Charges for Services Investment Earnings Miscellaneous Telecommunications Charges for Services Investment Earnings Miscellaneous TOTAL INTERNAL SERVICE FUNDS TOTAL REVENUES 18,000,000 125,000 975,000 115,000 355,000 23,234,252 164,000 1,125,000 150,000 154,700 5,234,252 39,000 150,000 35,000 (200,300) - 64,326,333 2,218 9,477 64,326,333 2,218 9,477 873,000 900,000 27,000 Increased revenues with ITD printing jobs & increased work from other County funded organizations and partners 1,400 400 (1,000) Conservative estimate from last years actuals due to market fluctuations 16,085,010 521,602 17,400 15,792,098 857,927 192,880 (292,912) 336,325 175,480 5,372,790 5,941,598 568,808 10,575 83,728 42,535,505 15,200 63,935 112,930,018 1,032,864,879 1,095,353,249 4,625 (19,793) 70,394,513 62,488,370 Increase in the mileage rate charge for increased fuel, depreciation and other costs Increase due to higher expected cash balance Increase in charges by the County to other governmental jurisdictions for repairs and maintenance services Increase due to expected sales of fixed assets Decrease in estimated non-operating revenues based on prior year actuals This is a new fund starting as of 7/1/13. Previously was partly in Finance, Human Resources, and Agency. This is a new fund starting as of 7/1/13. Previously was partly in Finance, Human Resources, and Agency. This is a new fund starting as of 7/1/13. Previously was partly in Finance, Human Resources, and Agency. Health premiums moved to Health Benefits ($1.865m) partially offset by increased liability premiums $1.572m Increased interest based on historical earnings Did not budget for restitution, judgments, and reimbursements in FY 12/13 Increase in number of network users, increased number of radio users, and charges to initiate new PCWIN system and decommission the old system Increasing cash balance Decreased non-operating revenue from outside agencies This page intentionally left blank. 9-32 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Total Expenditures Enterprise GENERAL GOVERNMENT SERVICES Assessor Administration Assessor Statutory Mandates Total Assessor 2,775,547 6,221,002 - - - 2,775,547 6,221,002 8,996,549 - - - 8,996,549 Board of Supervisors Board of Supervisors Total Board of Supervisors 2,074,023 - - - 2,074,023 2,074,023 - - - 2,074,023 704,378 610,258 - - - 704,378 610,258 1,314,636 - - - 1,314,636 903,625 - - - 903,625 903,625 - - - 903,625 County Administrator County Administrator Total County Administrator 1,539,893 - - - 1,539,893 1,539,893 - - - 1,539,893 Elections Elections Total Elections 3,125,120 1,180,501 - - 4,305,621 3,125,120 1,180,501 - - 4,305,621 2,147,881 388,560 14,907,416 760,092 - 625,000 - - 2,076,933 2,147,881 388,560 14,907,416 760,092 625,000 2,076,933 18,203,949 625,000 - 2,076,933 20,905,882 1,512,391 1,498,088 428,473 1,253,264 607,388 2,543,789 1,194,155 729,933 26,925 - - 1,512,391 1,498,088 428,473 1,253,264 607,388 2,543,789 1,194,155 756,858 9,767,481 26,925 - - 9,794,406 480,263 924,494 890,352 308,936 - - - 480,263 924,494 890,352 308,936 2,604,045 - - - 2,604,045 Clerk of the Board Administration Management Document and Micrographics Mgmt Total Clerk of the Board Communications Office Communications Office Total Communications Office Facilities Management Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Facilities Renewal Parking Garages Total Facilities Management Finance & Risk Management Administration Budget Departmental Analysis Financial Control & Reporting Financial Management & Audit Financial Operations Grants Management Revenue Management Total Finance & Risk Management Human Resources Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Reports and Records Total Human Resources 10-1 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Debt Service Total Expenditures Enterprise Information Technology Information Technology Total Information Technology 14,916,153 - - - 14,916,153 14,916,153 - - - 14,916,153 Non Departmental Contingency Debt Service General Government Revenues Mandated Payments Non Departmental Total Non Departmental 27,907,300 705,000 58,577,293 6,844,761 700,000 124,043,471 - - 27,907,300 124,043,471 705,000 58,577,293 7,544,761 94,034,354 700,000 124,043,471 - 218,777,825 516,404 - 2,091,793 1,361,212 - - 2,608,197 1,361,212 516,404 3,453,005 - - 3,969,409 89,954 (77,617) 149,323 148,665 2,500 - - - 89,954 (77,617) 151,823 148,665 310,325 2,500 - - 312,825 Procurement Administration Design & Construction Materials & Services Vendor Relations & SBE Program Total Procurement 435,403 658,578 1,007,324 287,722 - - - 435,403 658,578 1,007,324 287,722 2,389,027 - - - 2,389,027 Recorder Administration Information Services Recorder Division Voter Registration Total Recorder 435,913 932,977 1,031,034 1,939,958 98,500 - - 435,913 1,939,958 932,977 1,129,534 2,399,924 2,038,458 - - 4,438,382 Treasurer Treasurer Operations Total Treasurer 2,568,107 443,200 - - 3,011,307 2,568,107 443,200 - - 3,011,307 165,663,615 8,469,589 124,043,471 2,076,933 300,253,608 Office of Emergency Management & Homeland Security Emergency Mgt/Homeland Security OEM Radio System Total Office of Emergency Management & Homeland Security Office of Sustainability and Conservation Conservation Science Cultural Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs Total Office of Sustainability and Conservation TOTAL GENERAL GOVERNMENT SERVICES 10-2 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM Total Expenditures Functional Area / Department / Program INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY GENERAL GOVERNMENT SERVICES Finance & Risk Management Print Shop Risk Management 895,258 17,185,568 Total Finance & Risk Management 18,080,826 Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition 3,547,402 2,763,443 4,262,191 6,738,959 3,900,773 Total Fleet Services 21,212,768 Human Resources Health Benefits 61,806,000 Total Human Resources 61,806,000 Information Technology Telecommunications 5,810,632 Total Information Technology 5,810,632 TOTAL INTERNAL SERVICE - GENERAL GOVERNMENT SERVICES 10-3 106,910,226 Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area / Department / Program Special Revenue General Fund Debt Service Total Expenditures Enterprise GENERAL GOVERNMENT SERVICES Assessor Administration Total Assessor 3,000 - - - 3,000 3,000 - - - 3,000 2,100 - - - 2,100 2,100 - - - 2,100 76,586 - - - 76,586 76,586 - - - 76,586 328,000 - - - 328,000 328,000 - - - 328,000 53,030 3,003,769 - 2,031,624 - - 2,224,473 53,030 3,003,769 2,031,624 2,224,473 3,056,799 2,031,624 - 2,224,473 7,312,896 25,000 - - - 25,000 25,000 - - - 25,000 151,000 - - - 151,000 151,000 - - - 151,000 556,848 - - - 556,848 556,848 - - - 556,848 431,006,199 6,438,624 - 59,611,817 - - 59,611,817 431,006,199 6,438,624 437,444,823 - 59,611,817 - 497,056,640 - 2,091,793 683,343 - - 2,091,793 683,343 - 2,775,136 - - 2,775,136 Clerk of the Board Administration Management Total Clerk of the Board Communications Office Communications Office Total Communications Office Elections Elections Total Elections Facilities Management Administration Building Services Facilities Renewal Parking Garages Total Facilities Management Finance & Risk Management Financial Operations Total Finance & Risk Management Human Resources Benefits/Wellness/Reports and Records Total Human Resources Information Technology Information Technology Total Information Technology Non Departmental Debt Service General Government Revenues Non Departmental Total Non Departmental Office of Emergency Management & Homeland Security Emergency Mgt/Homeland Security OEM Radio System Total Office of Emergency Management & Homeland Security 10-4 Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area / Department / Program Special Revenue General Fund Debt Service Total Expenditures Enterprise Office of Sustainability and Conservation Office of Sustainability and Conservation Total Office of Sustainability and Conservation 4,000 - - - 4,000 4,000 - - - 4,000 3,000 - - - 3,000 3,000 - - - 3,000 2,275,976 204,210 949,156 700 - - 949,156 2,275,976 204,910 2,480,186 949,856 - - 3,430,042 - 102,500 - - 102,500 - 102,500 - - 102,500 444,131,342 5,859,116 59,611,817 2,224,473 511,826,748 Procurement Vendor Relations & SBE Program Total Procurement Recorder Information Services Recorder Division Voter Registration Total Recorder Treasurer Treasurer Operations Total Treasurer TOTAL GENERAL GOVERNMENT SERVICES INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY GENERAL GOVERNMENT SERVICES Finance & Risk Management Print Shop Risk Management 900,400 16,842,905 Total Finance & Risk Management 17,743,305 Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services 20,249,093 2,500 3,175,100 1,401,259 Total Fleet Services 24,827,952 Human Resources Health Benefits 64,338,028 Total Human Resources 64,338,028 Information Technology Telecommunications 6,020,733 Total Information Technology 6,020,733 TOTAL INTERNAL SERVICE - GENERAL GOVERNMENT SERVICES 10-5 112,930,018 Pima County FY2013/2014 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program GENERAL GOVERNMENT SERVICES Assessor Administration Assessor Statutory Mandates Total Assessor 42.5 105.5 Board of Supervisors Board Of Supervisors Total Board of Supervisors 23.3 148.0 23.3 Clerk of the Board Administration Management Document and Micrographics Mgmt Total Clerk of the Board 7.0 9.0 16.0 Communications Office Communications Office Total Communications Office 10.5 County Administrator County Administrator Total County Administrator 11.6 Elections Elections Total Elections 16.0 10.5 11.6 16.0 Facilities Management Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Parking Garages Total Facilities Management 17.0 5.0 123.0 21.0 4.0 170.0 Finance & Risk Management Administration Budget Departmental Analysis Financial Control & Reporting Financial Management & Audit Financial Operations Grants Management Print Shop Revenue Management Risk Management Total Finance & Risk Management 20.0 14.5 28.0 20.9 17.0 39.0 30.0 9.0 24.5 29.2 232.1 Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Total Fleet Services 12.0 4.0 37.0 2.0 55.0 10-6 Pima County FY2013/2014 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program Human Resources Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Health Benefits Reports and Records Total Human Resources 8.0 20.0 10.0 14.0 3.0 55.0 Information Technology Information Technology Telecommunications Total Information Technology 140.0 28.0 168.0 Office of Emergency Management & Homeland Security Emergency Mgt/Homeland Security OEM Radio System Total Office of Emergency Management & Homeland Security Office of Sustainability and Conservation Conservation Science Cutural Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs Total Office of Sustainability and Conservation 8.2 3.0 11.2 6.0 4.0 3.0 2.0 15.0 Procurement Administration Design & Construction Materials & Services Vendor Relations & SBE Program Total Procurement 5.0 8.0 13.7 5.0 Recorder Administration Information Services Recorder Division Voter Registration Total Recorder 4.0 13.0 17.0 13.0 Treasurer Treasurer Operations Total Treasurer 38.5 31.7 47.0 38.5 TOTAL GENERAL GOVERNMENT SERVICES 1,048.9 10-7 This page intentionally left blank. 10-8 Pima County FY 2013/2014 Adopted Budget Assessor Expenditures: 8,996,549 Revenues: FTEs 3,000 148.0 Function Statement: Locate, identify, list, value, and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Mandates: ARS Title 42: Taxation Expenditures by Program Administration 30.85% Assessor Statutory Mandates 69.15% Sources of All Funding Department Revenue 0.03% General Fund Support 99.97% 10-9 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Assessor FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Administration Assessor Statutory Mandates 2,626,819 5,366,661 2,351,677 6,283,376 2,775,547 6,221,002 Total Expenditures 7,993,480 8,635,053 8,996,549 Administration Assessor Statutory Mandates 6,701 413 3,000 - 3,000 - Total Revenues 7,114 3,000 3,000 7,986,366 8,632,053 8,993,549 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 7,993,480 8,635,053 8,996,549 Administration Assessor Statutory Mandates 46.5 108.5 45.0 110.0 42.5 105.5 Total Staffing (FTEs) 155.0 155.0 148.0 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 10-10 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Assessor Program: Administration Function Provide administrative, managerial, and network support for all functions in the Pima County Assessor's Office. Description of Services Administer, direct, and manage County personnel policies and procedures and provide personnel and payroll services for the Assessor's Office. Budget and monitor the use of public funds. Monitor procurement and operational services. Manage and direct information systems administration. Develop electronic methods to enhance processing of tabular and graphic data. Ensure compliance with statutory mandates. Program Goals and Objectives - Ensure the proper and timely performance of all functions mandated to the Assessor by ARS Title 42 - Maintain a local area network system with current technologies Program Performance Measures Fulfilled required ARS Title 42 statutory mandates Computer systems maintained and upgraded for most efficiency FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned yes yes yes yes yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,084,068 443,877 98,874 2,063,837 277,840 10,000 2,238,524 537,023 - 2,626,819 2,351,677 2,775,547 891 5,810 3,000 - 3,000 - 6,701 3,000 3,000 2,620,118 2,348,677 2,772,547 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,626,819 2,351,677 2,775,547 46.5 45.0 42.5 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-11 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Assessor Program: Assessor Statutory Mandates Function Administer and direct statutory mandates, legislative changes, and Arizona Department of Revenue guidelines. Maintain and manage mandates of the Arizona Department of Commerce and the U.S. Department of Commerce. Description of Services Identify, classify, value, and list taxable property in Pima County. List, locate, value, and classify new construction and additions to both real and personal property. Accept, review, route, update and respond to petitions filed during the Administrative Appeal process, Notices of Error, and Notices of Claim. Defend established values during the Administrative Appeal, Notice of Error, and Notice of Change processes. Accept, review, and grant exemption status and legislative freeze to qualifying applicants as mandated. Maintain parcel maps, parcel file; create and maintain all taxing authority boundaries. Program Goals and Objectives - Comply with statutory mandates - Transmit personal property valuations to the county treasurer by August 25 - Mail personal property notices of value by August 30 - Rule on each petition for administrative review of personal property valuation or classification within twenty days after it is filed - Identify real property subject to taxation by December 15 - Complete the assessment roll, attach the assessor's certificate, and deliver the certified roll and all assessment lists from which the roll was compiled to the Clerk of the Board of Supervisors by December 20 - Determine the full cash value of such property by January 1 - Transmit and certify to the property tax oversight commission and to the governing bodies of political subdivisions or districts in the County the values that are required to compute the levy limit by February 10 - Determine the limited property value of school districts and transmit the values to the county school superintendent by February 10 - Transmit to the staff of the joint legislative budget committee and to the governor's office of strategic planning and budgeting the values required to compute the truth in taxation rates by February 10 - Notify each purchaser or owner of record of real property's full cash value and the limited property value, if applicable, to be used for assessment purposes by March 1 - Process and respond to Exemption and Legislative Freeze requests - Consider and rule on each petition for assessor review of improper real property valuation or classification by August 15 FY 2011/2012 Actual Program Performance Measures Percent of responses made to Exemption and Legislative freeze Percent of responses made to Administrative Appeals, Notices of Errors, and Notices of Claims Personal and real property valuations determined Taxpayers provided with notice of values for all personal and real property Assessment roll and lists prepared and delivered Values for levy limits, school districts, and truth in taxation rates prepared and transmitted FY 2012/2013 Estimated FY 2013/2014 Planned 100% 100% 100% 100% 100% 100% yes yes yes yes yes yes yes yes yes yes yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 10-12 4,922,985 443,676 5,797,006 486,370 5,844,077 376,925 5,366,661 6,283,376 6,221,002 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Assessor Program: Assessor Statutory Mandates Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 413 - - 413 - - 5,366,248 6,283,376 6,221,002 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 5,366,661 6,283,376 6,221,002 108.5 110.0 105.5 General Fund Support Program Staffing FTEs 10-13 This page intentionally left blank. 10-14 Pima County FY 2013/2014 Adopted Budget Board of Supervisors Expenditures: 2,074,023 Revenues: FTEs 0 23.3 Function Statement: Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Mandates: ARS Title 11, Chapter 2: Board of Supervisors Expenditures by Program Board of Supervisors 100% Sources of All Funding General Fund Support 100% 10-15 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Board of Supervisors FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Board of Supervisors 1,776,890 1,971,080 2,074,023 Total Expenditures 1,776,890 1,971,080 2,074,023 Board of Supervisors 752 - - Total Revenues 752 - - 1,776,138 1,971,080 2,074,023 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,776,890 1,971,080 2,074,023 Board Of Supervisors 23.4 23.7 23.3 Total Staffing (FTEs) 23.4 23.7 23.3 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 10-16 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Board of Supervisors Program: Board of Supervisors Function Fulfill the duties and responsibilities set forth in Arizona Revised Statute Title 11, Chapter 2. Description of Services Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public funds. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Levy taxes. Program Goals and Objectives - Adopt a balanced budget - Manage growth in a way that provides maximum benefits to residents, minimizes future taxes, and achieves community and environmental goals - Maintain a General Fund reserve at a minimum of five percent of General Fund Revenues - Make economic development more effective, accountable, and regional - Continue supporting Tucson Regional Economic Opportunities (TREO)/JobPath - Partner with citizens to abate graffiti to protect neighborhoods and maintain quality of life - Obtain a Section 10 permit under the Endangered Species Act from the U.S. Fish & Wildlife Service Program Performance Measures Adopted primary property tax levy County funding support for TREO/JobPath General Fund reserve as a percentage of General Fund revenues Meetings required by statute held on time Balanced budget adopted Neutral primary tax levy as defined by Truth in Taxation statute adopted County funding provided for graffiti abatement FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $284,023,289 $721,473 8% yes yes yes $275,951,044 $781,473 7% yes yes yes $277,155,468 $881,473 5% yes yes yes yes yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,628,957 147,933 1,773,925 197,155 1,812,172 261,851 1,776,890 1,971,080 2,074,023 752 - - 752 - - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 10-17 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Board of Supervisors Program: Board of Supervisors 1,776,138 1,971,080 2,074,023 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,776,890 1,971,080 2,074,023 23.4 23.7 23.3 General Fund Support Program Staffing FTEs 10-18 Pima County FY 2013/2014 Adopted Budget Clerk of the Board Expenditures: 1,314,636 Revenues: FTEs 2,100 16.0 Function Statement: Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors (Board). Administer the County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Mandates: ARS Title 4: Alcoholic Beverages; Title 5: Amusements and Sports; Title 11: Counties; Title 12: Courts and Civil Proceedings; Title 35: Public Finances; Title 36: Public Health and Safety; Title 38: Public Officers and Employees; Title 39: Public Records, Printing and Notices; Title 41: State Government; Title 42: Taxation; and Title 48: Special Taxing Districts; Board of Supervisors' Policy C 4.2: Pima County Records Management Program Expenditures by Program Document & Micrographic Mgmt 46.42% Administration/ Management 53.58% Sources of All Funding Department Revenue 0.16% General Fund Support 99.84% 10-19 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Clerk of the Board FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Administration Management Document and Micrographics Mgmt 590,292 560,786 707,173 564,538 704,378 610,258 1,151,078 1,271,711 1,314,636 Administration Management 3,753 2,100 2,100 Total Revenues 3,753 2,100 2,100 1,147,325 1,269,611 1,312,536 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,151,078 1,271,711 1,314,636 7.0 9.0 7.0 9.0 7.0 9.0 16.0 16.0 16.0 Total Expenditures Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Administration Management Document and Micrographics Mgmt Total Staffing (FTEs) 10-20 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Board Program: Administration Management Function Record and publish all proceedings of the Board of Supervisors (Board). Preserve and file all accounts acted upon by the Board. Serve as the official filing office for all litigation and claims against Pima County. Process, preserve and file all petitions, various licenses, and applications. Publicize and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule or order of the Board. Description of Services Coordinate, prepare, and post the Board meeting agendas/addendums including e-agenda. Record and e-post digital audio from Board meetings. Transcribe and publish Board meeting minutes to the Internet. Process Board meeting paperwork for execution/recordation/distribution. Maintain permanent record for minutes, resolutions, and ordinances. Maintain indexing system for document research and retrieval. Provide for the publication of the Pima County Code. Receive and process litigation and claims. Fulfill/forward requests for public records. Process various types of liquor licenses, bingo, and fireworks permit applications. Provide coordinator training, maintain membership records, and officially post notices for boards, commissions, and committees. Maintain, e-post, and distribute Board policies. Perform all duties relating to special taxing districts, i.e. fire district creations/annexations and reporting requirements. Perform all other duties as required by law, rule or order of the Board. Program Goals and Objectives - Perform duties within statutorily mandated deadlines - Provide efficient and accurate responses to inquiries by County departments and the general public - Perform long term conversion of microfilmed records into searchable text files for migration to Countywide standard Document Management System (DMS) - Create microfilm archive of special taxing districts permanent records FY 2011/2012 Actual Program Performance Measures Notices/agendas posted as statutorily required Minutes prepared for approval as statutorily required Microfilmed records converted to searchable text files and migrated to DMS Special taxing districts permanent retention paper records microfilmed FY 2012/2013 Estimated FY 2013/2014 Planned 100% 100% 10% 100% 100% 50% 100% 100% 100% 0% 50% 100% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 493,682 96,610 509,979 197,194 499,488 204,890 590,292 707,173 704,378 3,475 8 270 2,000 100 2,000 100 3,753 2,100 2,100 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-21 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Board Program: Administration Management 586,539 705,073 702,278 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 590,292 707,173 704,378 7.0 7.0 7.0 General Fund Support Program Staffing FTEs 10-22 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Board Program: Document and Micrographics Mgmt Function Provide an efficient and effective Pima County Records Management Program in accordance with Arizona Revised Statute 41-1346 and Board of Supervisors Policy C 4.2. Description of Services Administer the Pima County Records Management Program. Establish guidelines and training programs for County personnel. Provide efficient and cost effective storage of inactive paper records. Access, retrieve, and deliver records to departments upon request. Provide for and certify the destruction of confidential and non-confidential records. Create and maintain comprehensive Department Record Retention Schedules. Provide guidance on the requirements for document imaging implementation. Provide document capturing and microfilm scanning services to County departments and other jurisdictions. Create microfilm for permanent records. Provide web-based records management training and services. Provide secure vault storage for microfilmed records. Program Goals and Objectives - Reduce storage of long term paper records by preserving on microfilm and/or digital image - Update Department Record Retention Schedules to incorporate new bucket record series from the State - Reduce/eliminate the need for custom approved Department Record Retention Schedules - Create digital file to replace use of duplicate microfilm - Digitize microfilm images for Department use - Prepare a comparison of system records inventory database to physical presence FY 2011/2012 Actual Program Performance Measures Reduction in paper records stored Transition Record Retention Schedules from Custom to Bucket Department digital images to replace microfilm Ten year physical space audit FY 2012/2013 Estimated 3% 35% 15% 0% FY 2013/2014 Planned 5% 70% 23% 10% FY 2011/2012 Actual 6% 100% 30% 75% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 478,064 67,942 14,780 485,343 79,195 - 513,936 96,322 - 560,786 564,538 610,258 560,786 564,538 610,258 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 560,786 564,538 610,258 9.0 9.0 9.0 Program Funding by Source General Fund Support Program Staffing FTEs 10-23 This page intentionally left blank. 10-24 Pima County FY 2013/2014 Adopted Budget Communications Office Expenditures: 903,625 Revenues: FTEs 76,586 10.5 Function Statement: Effectively communicate the various programs and services available to the public. Work with the Information Technology Department to develop a new interactive County website. Provide graphic design services to all County departments. Mandates: None Expenditures by Program Communications Office 100% Sources of All Funding Department Revenue 8.48% General Fund Support 91.52% 10-25 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Communications Office FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Communications Office 798,060 790,464 903,625 Total Expenditures 798,060 790,464 903,625 Communications Office 21,725 110,500 76,586 Total Revenues 21,725 110,500 76,586 776,335 679,964 827,039 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 798,060 790,464 903,625 Communications Office 10.4 10.0 10.5 Total Staffing (FTEs) 10.4 10.0 10.5 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 10-26 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Communications Office Program: Communications Office Function Provide information about County programs and activities to the general public, the media, and County employees in print and electronically via the Internet. Provide graphic design, photography and video services to other departments within County government. Description of Services Assist in the design and implementation of Pima County website; establish and manage content governance and social media policies for employee use of the Internet; prepare news releases and informational brochures on all facets of County government; design and distribute historical publications on Pima County topics; promote County enterprises such as capital improvement projects and events at Kino Sports Stadium; provide photography and video presentations for broadcast internally and externally; act as media consultant and intermediary for all departments. Program Goals and Objectives - Increase revenues and decrease expenses to minimize General Fund impact - Increase graphic designer billable hours - Reduce paper usage - Create a quality control process through information gained from Process Mapping exercises - Enhance lines of communication between work force and management - Hold monthly departmental meetings to share information - Continue, through information gained form Process Mapping, to establish workflow procedures - Increase customer service satisfaction - Track and reduce the number of customer complaints Program Performance Measures Customer Satisfaction FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 100% 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 736,516 61,544 734,248 56,216 846,134 57,491 798,060 790,464 903,625 21,725 500 110,000 500 76,086 21,725 110,500 76,586 776,335 679,964 827,039 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 798,060 790,464 903,625 10.4 10.0 10.5 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-27 This page intentionally left blank. 10-28 Pima County FY 2013/2014 Adopted Budget County Administrator Expenditures: 1,539,893 Revenues: FTEs 0 11.6 Function Statement: Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Direct activities of the Office of Strategic Planning. Mandates: None Expenditures by Program County Administrator 100% Sources of All Funding General Fund Support 100% 10-29 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: County Administrator FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program County Administrator 1,331,563 1,430,082 1,539,893 Total Expenditures 1,331,563 1,430,082 1,539,893 County Administrator (3,637) - - Total Revenues (3,637) - - 1,330,954 1,430,082 1,539,893 - - - 4,246 - - - - - 1,331,563 1,430,082 1,539,893 County Administrator 11.8 11.2 11.6 Total Staffing (FTEs) 11.8 11.2 11.6 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-30 Pima County FY 2013/2014 Adopted Budget Program Summary Department: County Administrator Program: County Administrator Function Carry out the policies and attain goals established by the Board of Supervisors. Description of Services Administer and oversee all non-elected official department operations. Provide management, coordination, and communications on all legislative issues and intergovernmental needs. Program Goals and Objectives - Implement the Board of Supervisors' policies - Complete mandated reports - Review department budget requests and submit recommendations to the Board of Supervisors - Preserve open space and public lands in order to maintain the sensitive desert environment - Continue the acquisition of open space FY 2011/2012 Actual Program Performance Measures Natural area acres acquired as part of the Conservation Acquisition Program Board requests met Mandated reports completed Department budget requests reviewed FY 2012/2013 Estimated FY 2013/2014 Planned 20 2,100 1,000 yes yes yes yes yes yes yes yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,182,472 149,091 1,165,513 264,569 1,287,879 252,014 1,331,563 1,430,082 1,539,893 6 - - 6 - - (3,713) 70 - - (3,643) - - 1,330,954 1,430,082 1,539,893 - - - 4,246 - - Other Funding Sources - - - Total Program Funding 1,331,563 1,430,082 1,539,893 11.8 11.2 11.6 Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-31 This page intentionally left blank. 10-32 Pima County FY 2013/2014 Adopted Budget Elections Expenditures: 4,305,621 Revenues: FTEs 328,000 16.0 Function Statement: Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, school districts, fire districts, and any other special district within Pima County). Serve as the filing office for candidate nomination filings and campaign finance reports. Responsible for all reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach to the Native American community. Provide assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Mandates: ARS Title 16: Elections and Electors Expenditures by Program Elections 100% Sources of All Funding Department Revenue 7.62% Fund Balance Decrease 27.42% General Fund Support 64.96% 10-33 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Elections FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Elections 3,606,412 6,206,723 4,305,621 Total Expenditures 3,606,412 6,206,723 4,305,621 Elections 1,595,033 2,105,291 328,000 Total Revenues 1,595,033 2,105,291 328,000 3,191,880 4,093,503 2,797,120 - - - (1,180,501) 7,929 1,180,501 - - - 3,606,412 6,206,723 4,305,621 Elections 16.0 16.5 16.0 Total Staffing (FTEs) 16.0 16.5 16.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-34 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Elections Program: Elections Function Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions that contract with the County. Description of Services Conduct elections pursuant to all federal and state laws and regulations and provide election support to all jurisdictions (cities, towns, schools, fire districts, and any other special districts within Pima County) that contract with the County. Serve as the filing office for candidates' nomination filings and for campaign finance reports. Responsible for redefining precincts and redistricting as required by the Board of Supervisors (BOS). Conduct community outreach and assistance to ensure compliance with the Americans with Disabilities Act (ADA) and the Voting Rights Act. Program Goals and Objectives - Conduct fair and open elections Comply with all federal and state mandates and statutes Continue election integrity reform efforts Improve elections security Improve communications with political party chairpersons Procure all polling places and recruit all poll workers in Pima County Provide information to candidates regarding the nomination process and campaign finance disclosure requirements - Conduct training for poll workers and other Election Officials FY 2011/2012 Actual Program Performance Measures Sample ballots mailed on time Polling places ADA compliant Polling places with voting devices for visually impaired voters Criminal history checks performed on prospective employees Elections software systems, programs, and databases independently tested and verified Voted, spoiled, and blank ballots tracked and logged Twice the required number of precincts ballots hand-counted to verify computer tabulation Election databases released immediately after the BOS canvasses an official election Monthly meetings with Elections Integrity Committee held Total Program Expenditures FY 2013/2014 Planned 100% 100% 100% 50% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% yes 100% yes 100% yes yes yes yes yes yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2012/2013 Estimated 2,247,311 1,359,101 - 2,816,930 2,788,573 601,220 1,787,539 2,498,082 20,000 3,606,412 6,206,723 4,305,621 309,195 20,135 85,202 942,000 5,000 325,000 100 2,900 414,532 947,000 328,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-35 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Elections Program: Elections Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total 1,174,771 5,730 1,154,291 4,000 - 1,180,501 1,158,291 - General Fund Support 3,191,880 4,093,503 2,797,120 - - - (1,180,501) 7,929 1,180,501 Other Funding Sources - - - Total Program Funding 3,606,412 6,206,723 4,305,621 16.0 16.5 16.0 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-36 Pima County FY 2013/2014 Adopted Budget Facilities Management Expenditures: 20,905,882 Revenues: FTEs 7,312,896 170.0 Function Statement: Provide for well planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Perform new and remodel construction. Operate and manage Pima County’s eight selfsupporting, revenue generating parking garage/lot facilities in order to offer safe, secure parking for employees and the public. Mandates: Occupational Safety and Health Administration (OSHA) Standard 1910.1001: Toxic and Hazardous Substances; Standard 1926.1101: Toxic and Hazardous Substances; United States Code, Title 40, Part 763: Asbestos Note: As part of the reorganization of the County Administrator department, Facilities Renewal Fund was moved to Facilities Management. Expenditures by Program Parking Garages 9.93% Administration 10.27% Facilities Renewal 2.99% Asset Mgmt. & Planning Services 1.86% Design & Construction Services 3.64% Building Services 71.31% Sources of All Funding Fund Balance Decrease 2.55% Department Revenue 31.73% General Fund Support 65.72% 10-37 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Facilities Management FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Facilities Renewal Parking Garages 1,773,099 339,073 12,445,840 532,129 486,311 1,993,187 1,908,629 358,323 14,006,303 722,841 520,000 1,795,326 2,147,881 388,560 14,907,416 760,092 625,000 2,076,933 Total Expenditures 17,569,639 19,311,422 20,905,882 1,660,871 4,577,158 2,442,216 2,278,540 49,627 2,801,939 2,160,099 2,274,387 53,030 3,003,769 2,031,624 2,224,473 10,958,785 7,286,052 7,312,896 General Fund Support 10,599,767 13,153,057 14,010,675 Net Operating Transfers In/(Out) (5,368,153) (1,277,062) (2,153,655) 1,379,240 149,375 1,735,966 - - - 17,569,639 19,311,422 20,905,882 Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Parking Garages 16.0 5.0 121.0 23.0 3.0 16.0 5.0 121.0 23.0 4.0 17.0 5.0 123.0 21.0 4.0 Total Staffing (FTEs) 168.0 169.0 170.0 Funding by Source Revenues Administration Building Services Facilities Renewal Parking Garages Total Revenues Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-38 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Facilities Management Program: Administration Function Provide personnel, business services, and clerical support services with an emphasis on AMS Advantage document processing for Facilities Management. Provide an energy management program. Description of Services Provide personnel support including new hire orientation, benefits, maintenance of employee files, and preparation of Personnel Action Forms (PAFs). Manage building and support services from outside vendors exclusive of building design and maintenance. Provide clerical support for the department. Program Goals and Objectives - Provide administrative support to all divisions to ensure efficiency and productivity - Complete all PAFs by deadline - Update employee records within 3 days of change - Develop comprehensive energy management program and implement cost saving measures - Manage contracts with outside vendors/contractors - Educate Pima County departments about energy cost saving programs - Provide financial and procurement support and reporting to other divisions - Process invoices within 2 days of receipt - Keep department asset inventory current - Process material and labor charges to other departments as appropriate FY 2011/2012 Actual Program Performance Measures PAFs completed by deadline Employee records updated within 3 days of change Energy management program maintained Educational materials developed for meetings with Pima County departments Process invoices within 2 days of receipt Maintain asset inventory & process changes within 1 week Process labor & materials charges every 2 weeks FY 2012/2013 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 50% 50% 96% 60% 65% 98% 75% 80% 100% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Planned FY 2012/2013 Adopted FY 2013/2014 Adopted 970,699 802,400 1,041,141 867,488 1,140,098 1,007,783 1,773,099 1,908,629 2,147,881 52,578 1,608,293 49,627 - 53,030 - Operating Revenue Sub-Total 1,660,871 49,627 53,030 General Fund Support 1,196,061 1,859,002 2,094,851 (1,083,833) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,773,099 1,908,629 2,147,881 16.0 16.0 17.0 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Gain or Loss on Disposal of Assets Net Operating Transfers In/(Out) Program Staffing FTEs 10-39 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Facilities Management Program: Asset Mgmt & Planning Services Function Provide project planning and analysis for proposed building construction requests, both new and remodel, from various user groups. Provide space planning and move-related assessments. Description of Services Optimize use of existing County buildings and accurately forecast and plan for future space needs by maintaining present building inventory and projecting future facility needs. Analyze new capital facilities and capital equipment replacement projects. Assess scope of development to accurately estimate costs, schedule, and impact of each project. Gather information and formulate County departmental needs assessment. Prepare new legal instruments for County departments in order to sell or lease real property, including lease renewals and required tenant improvements. Conduct due diligence inspections and prepare legal documents for County departments to purchase or occupy existing real property. Prepare legal instruments needed for the public to use County facilities for special events or activities. Program Goals and Objectives - Provide comprehensive and up-to-date information and planning for all buildings' square footages - Complete the annual inventory of space occupancy within first quarter of each fiscal year - Respond to County departments' requests for space programming and planning services within two weeks of evaluation - Complete initial inventory and assessment of capital needs to meet departmental budget development deadlines and the County's Capital Improvement Program (CIP) requirements - Prepare final reports to meet departmental budget submission requirements and the County's CIP requirements - Provide information and negotiation services regarding leased properties - Renew leases as provided in lease agreements prior to expiration dates - Negotiate new leases and prepare legal instruments to meet the operational needs of County departments - Prepare legal instruments needed for the public use of County facilities for special events FY 2011/2012 Actual Program Performance Measures Project analyses completed within deadlines Space inventory completed by fiscal year 1st quarter Legal instruments prepared by established deadlines Leases renewed prior to expiration dates Space planning evaluations completed within two weeks of requests Leases negotiated by deadlines set by management Bond Program requirements met Total Program Expenditures 10-40 FY 2013/2014 Planned 92% 90% 90% 97% 95% 98% 95% 95% 100% 95% 100% 95% 100% 100% 100% 90% yes 95% yes 100% yes FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2012/2013 Estimated FY 2012/2013 Adopted FY 2013/2014 Adopted 324,532 14,541 343,288 15,035 370,156 18,404 339,073 358,323 388,560 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Facilities Management Program: Asset Mgmt & Planning Services Program Funding by Source 339,073 358,323 388,560 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 339,073 358,323 388,560 5.0 5.0 5.0 General Fund Support Program Staffing FTEs 10-41 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Facilities Management Program: Building Services Function Provide for Pima County buildings and facilities the required preventive maintenance, repairs, upgrades, replacements, and remodeling according to recommended schedules and service requests for equipment, machinery, and facilities. Description of Services Provide preventive maintenance services in accordance with manufacturers' recommendations in order to prolong the life of equipment, maintain warranties, and save money on premature replacement costs. Complete repairs, upgrades, replacements, and remodels in a cost effective and timely manner. Respond in a timely manner to service requests received from Pima County departments and tenants for facility maintenance and repairs. Program Goals and Objectives - Procure and maintain County equipment - Initiate the procurement process within 48 hours of request - Install requested materials and parts within 48 hours of request - Provide repair and maintenance services in a timely manner - Maintain the current level of personnel doing preventive maintenance (PM) - Respond to service requests within 48 hours of receipt - Reduce the number of second requests for service FY 2011/2012 Actual Program Performance Measures Procurement initiated within 48 hours of request Parts/materials installed within 48 hours of request Service requests responded to within 48 hours Personnel originally scheduled for PM work continuing to do PM Number of second service requests reduced 95% 95% 96% 99% 90% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures FY 2012/2013 Estimated 95% 95% 95% 100% 95% FY 2012/2013 Adopted FY 2013/2014 Planned 100% 100% 100% 100% 95% FY 2013/2014 Adopted 4,996,581 7,365,299 83,960 5,489,018 8,517,285 - 6,112,372 8,677,044 118,000 12,445,840 14,006,303 14,907,416 2,626,003 2,476,939 3,003,769 2,626,003 2,476,939 3,003,769 1,951,155 325,000 - 1,951,155 325,000 - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total 10-42 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Facilities Management Program: Building Services 8,532,504 10,212,891 10,767,172 (718,239) 542,278 1,136,475 54,417 449,195 - Other Funding Sources - - - Total Program Funding 12,445,840 14,006,303 14,907,416 121.0 121.0 123.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-43 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Facilities Management Program: Design & Construction Services Function Provide building design project coordination for outsourced services and in-house staff services including architecture, interior design, and construction management for both new construction and remodel projects. Description of Services Provide interior design services utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide building design services including architectural, interior, mechanical, electrical, plumbing, structural, and civil disciplines by utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide construction contract management services and construction review services for architectural projects of all types including capital, non-capital, and CIP projects. Program Goals and Objectives - Provide a wide array of professional design services by utilizing both in-house and outside consultants - Schedule interviews with clients within seven days of receipt of project request - Evaluate Solicitation of Qualification (SOQ) submissions within seven days of receipt to identify outside consultants and licensed contractors certified to provide services - Service multiple interior design projects for bidding and installation of interior design goods and services - Service multiple building design projects and produce contract documents for bidding and construction - Coordinate relocation and moving services associated with interior design goods and services - Stay within approved project budgets - Stay within 110% approved project completion schedules FY 2011/2012 Actual Program Performance Measures Client interviews scheduled within seven days of receipt of request SOQ submittals evaluated within seven days of receipt Percent of interior design projects provided within agreed upon completion schedule Percent of building design projects/contract documents provided within agreed schedule Percent of moving projects provided within agreed schedule Percent of projects completed within approved budget Percent of projects completed within 110% of agreed completion schedule FY 2012/2013 Estimated 92% 95% 90% 95% 95% 95% 100% 100% 100% 90% 92% 100% 98% 90% 90% 98% 95% 95% 100% 100% 100% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2013/2014 Planned FY 2012/2013 Adopted FY 2013/2014 Adopted 367,535 164,594 - 616,711 106,130 - 572,328 172,764 15,000 532,129 722,841 760,092 532,129 722,841 760,092 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 532,129 722,841 760,092 23.0 23.0 21.0 Total Program Expenditures Program Funding by Source General Fund Support Program Staffing FTEs 10-44 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Facilities Management Program: Facilities Renewal Function Provide for the maintenance of the County's service delivery infrastructure and address neglected service needs. Description of Services Provide funds and a comprehensive review, analysis, justification, and approval process to provide continuing reinvestment in maintenance and repair of County facilities. Program Goals and Objectives - Identify and fund critical facilities maintenance and repair projects - Revise project plans annually - Complete repairs/improvement projects identified in annual plan Program Performance Measures Facilities repair/improvement projects completed Facilities renewal approval plan completed FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 11 yes 12 yes 10 yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses 46,589 439,722 520,000 625,000 486,311 520,000 625,000 2,431,203 11,013 2,146,749 13,350 2,023,628 7,996 2,442,216 2,160,099 2,031,624 - - - (3,563,213) (1,816,473) (2,286,475) 1,607,308 176,374 879,851 Other Funding Sources - - - Total Program Funding 486,311 520,000 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-45 625,000 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Facilities Management Program: Parking Garages Function Operate and provide parking services and preventive maintenance for parking facilities managed by Pima County. Description of Services Provide motor vehicle parking services in nine County facilities in compliance with Administrative Procedure 51-2. Provide timely information to Finance in order to process billing. Adhere to financial accounting and tracking standards and produce revenue for Pima County. Program Goals and Objectives - Manage and maintain parking facilities and associated records - Update parking facilities replacement schedule - Maintain comprehensive parking records - Reconcile daily cash revenues and deposit with Treasurer's office FY 2011/2012 Actual Program Performance Measures Replacement schedule updated Comprehensive parking records kept Daily cash reconciled and deposited with Treasurer's office FY 2012/2013 Estimated 95% 98% 100% 98% 98% 100% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Depreciation FY 2013/2014 Planned 100% 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted 331,276 1,443,737 218,174 341,437 1,236,496 217,393 421,323 1,389,369 43,606 222,635 1,993,187 1,795,326 2,076,933 2,001,121 19,255 258,164 1,991,487 14,400 268,500 1,949,097 26,796 248,580 2,278,540 2,274,387 2,224,473 - - - (2,868) (2,867) (1,003,655) (282,485) (476,194) 856,115 Other Funding Sources - - - Total Program Funding 1,993,187 1,795,326 2,076,933 3.0 4.0 4.0 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-46 Pima County FY 2013/2014 Adopted Budget Finance & Risk Management Expenditures: 27,875,232 Revenues: FTEs 17,768,305 232.1 Function Statement: Provide centralized financial and risk management services for the County including administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable and receivable, payroll processing, grants oversight, records maintenance, mail services, workers' compensation, loss control and prevention, internal audit, cash management, delinquent accounts collection, and formation and collection functions of improvement districts. Mandates: ARS Title 11: Counties, Title 23: Labor, Title 34: Public Buildings and Improvements, Title 38: Public Officers and Employees, Title 41: State Government, and Title 42: Taxation; and Pima County Code 3.04: Risk Management Expenditures by Program Administration 5.43% Budget 5.37% Departmental Analysis 1.54% Financial Control & Reporting 4.50% Financial Management & Audit 2.18% Financial Operations 9.13% Grants Management 4.28% Risk Management 61.64% Revenue Management 2.72% Print Shop 3.21% Sources of All Funding Operating Transfers 0.07% Fund Balance Decrease 27.74% Department Revenue 46.63% General Fund Support 25.56% 10-47 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Finance & Risk Management FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Administration Budget Departmental Analysis Financial Control & Reporting Financial Management & Audit Financial Operations Financial Services - PHS Grants Management Print Shop Revenue Management Risk Management 1,082,048 1,269,294 119,689 1,109,033 430,286 2,190,902 (493,540) 761,552 825,594 638,663 9,960,733 1,654,582 1,517,493 350,091 1,271,789 643,387 2,311,053 944,209 862,671 653,264 16,830,928 1,512,391 1,498,088 428,473 1,253,264 607,388 2,543,789 1,194,155 895,258 756,858 17,185,568 17,894,254 27,039,467 27,875,232 Administration Financial Operations Financial Services - PHS Grants Management Print Shop Revenue Management Risk Management 2,157 25,745 2,640 (891) 923,466 2,753 20,347,312 25,000 874,400 16,624,012 25,000 900,400 16,842,905 Total Revenues 21,303,182 17,523,412 17,768,305 7,321,214 9,267,593 9,742,481 (331,746) (181,518) (10,204,612) (10,398,396) 429,980 10,569,058 - - - 17,894,254 27,039,467 27,875,232 14.0 13.5 24.0 19.9 15.1 33.0 32.0 23.6 10.6 24.0 24.5 20.0 14.5 29.0 20.9 18.1 37.5 28.5 9.0 24.5 29.2 20.0 14.5 28.0 20.9 17.0 39.0 30.0 9.0 24.5 29.2 234.2 231.2 232.1 Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Budget Departmental Analysis Financial Control & Reporting Financial Management & Audit Financial Operations Financial Services - PHS* Grants Management Print Shop Revenue Management Risk Management Total Staffing (FTEs) * Pima Health System (PHS) ceased operations September 30, 2011. During fiscal year 2011/2012 personnel costs for these FTEs were fully transferred out. 10-48 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Finance & Risk Management Program: Administration Function Plan, organize, direct, and manage the operation of the Department of Finance and Risk Management. Description of Services Process payroll and accounts payable, collect delinquent receivables, monitor cash position for all County departments, administer the County's long term debt, perform internal audits, and prepare internal and external financial reports. Coordinate and monitor County budgets. Coordinate mail services. Monitor risk factors affecting finances and work force. Program Goals and Objectives - Respond promptly to requests from the Board of Supervisors, County Administrator, and departments for financial information - Complete special reports, investigations, and analyses as directed by the County Administrator - Enhance the County's financial stability - Ensure department expenditures do not exceed funding sources - Prepare debt packages for the underwriters to obtain the most advantageous interest rate possible for bonds, Water Infrastructure Finance Authority (WIFA) loans, and improvement district bonds - Maintain the County's average AA Bond Rating - Provide timely, accurate, and reliable financial information to the Board of Supervisors, County Administrator, department directors, and the public - Disseminate information through the use of the Internet and Intranet - Make annual budgets, comprehensive annual financial reports, single audit reports, selected department financial statements, loan agreements, and other reports and information easily available by posting on the Internet - Make critical procedures easily available to departments by posting on the County Intranet - Install integrated Countywide program for asset management, procurement, and work order management FY 2011/2012 Actual Program Performance Measures Special reports/analyses/investigations completed Debt packages prepared Financial information and reports available on Internet Critical procedures available on Internet Budgeted timelines for installation of Countywide system met Average Fitch Pima County Bond Rating of AA Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures FY 2012/2013 Estimated 3 2 100% 100% 100% yes 3 2 100% 100% 100% yes FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Planned 3 4 100% 100% 100% yes FY 2013/2014 Adopted 905,251 170,802 5,995 1,434,033 220,549 - 1,340,030 172,361 - 1,082,048 1,654,582 1,512,391 2,157 - - 2,157 - - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 10-49 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Finance & Risk Management Program: Administration 1,268,165 1,654,582 1,512,391 (188,274) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,082,048 1,654,582 1,512,391 14.0 20.0 20.0 General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 10-50 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Finance & Risk Management Program: Budget Function Develop and monitor Pima County's annual budget. Manage Pima County's annual property tax assembly process. Description of Services Produce the Recommended, Tentative, and Adopted Budget schedules and books. Monitor the budget and compile monthly revenue and expenditure forecasts. Respond to management's requests for financial analyses and reports. Compile the property tax levies and rates, and prepare budgets for road maintenance and street lighting improvement districts. Work with the Assessor's and Treasurer's offices to produce the property tax roll extension, print and mail property tax statements to property owners, and answer taxpayer queries via the taxpayer telephone hotline. Program Goals and Objectives - Prepare/publish budget schedules/books in a timely manner - Ensure budget schedules/books are prepared by due dates established by the County Administrator - Publish a budget document that satisfies the Government Finance Officers Association (GFOA) guidelines for effective budget presentation - Achieve rating of satisfy/proficient/outstanding for each of the GFOA review criteria - Receive the GFOA Distinguished Budget Presentation Award - Provide County residents timely and accurate information regarding real and secured personal property taxes - Compile tax rates/levies by the legislated due date - Print and mail more than 400,000 tax statements at least 17 days before the tax due date - Provide informational service via the taxpayer telephone hotline, with no taxpayer complaints about such service - Prepare reliable budget projections - Prepare General Fund budget projections within 1% of year-end audited actual revenues and expenditures FY 2011/2012 Actual Program Performance Measures GFOA review criteria rating of satisfy/proficient/outstanding received in 93 criteria Days tax statements mailed prior to taxes due Taxpayer complaints received re: telephone hotline Budget schedules/books produced by due dates GFOA Budget Presentation Award received Tax rates/levies compiled by due date FYE projection vs CAFR actual (General Fund) <1.0% Program Expenditures by Object Personnel Services Operating Expenses FY 2012/2013 Estimated FY 2013/2014 Planned 93 93 93 17 0 yes yes yes yes 17 0 yes yes yes yes 17 0 yes yes yes yes FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted 945,631 323,663 1,136,413 381,080 1,117,740 380,348 1,269,294 1,517,493 1,498,088 1,299,731 1,517,493 1,498,088 (30,437) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,269,294 1,517,493 1,498,088 13.5 14.5 14.5 Total Program Expenditures Program Funding by Source General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 10-51 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Finance & Risk Management Program: Departmental Analysis Function Provide accounting, budgeting and analysis services to County departments that do not report to elected officials. Description of Services Assist departments with annual budget preparation. Analyze revenue and expenditures for budget compliance, errors and long term trends. Assist departments with cash, revenue and expenditure projections and budget variance explanations. Provide departments with functional monthly and periodic reports to improve planning, control and operational monitoring. Provide account problem research and assistance as requested. Program Goals and Objectives - Provide timely, accurate and reliable information and reports to department management and other users - Perform special projects as requested - Submit annual budget request by due date - Submit monthly projections by due date - Complete department planning and control reports on time FY 2011/2012 Actual Program Performance Measures Special projects completed Percentage of annual budget requests submitted by due date Percentage of monthly projections submitted by due date Percentage of department planning and control reports completed on time Program Expenditures by Object Personnel Services Operating Expenses FY 2012/2013 Estimated 12 100% 100% 100% 10 100% 100% 100% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Planned 10 100% 100% 100% FY 2013/2014 Adopted 85,703 33,986 339,819 10,272 413,301 15,172 119,689 350,091 428,473 125,773 350,091 428,473 (6,084) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 119,689 350,091 428,473 24.0 29.0 28.0 Total Program Expenditures Program Funding by Source General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 10-52 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Control & Reporting Function Perform centralized financial reporting and accounting/finance functions for Pima County departments and funds. Monitor compliance with generally accepted accounting principles, policies, procedures, and federal, state, County laws and regulations. Serve as centralized point of coordination and contact for County financial and compliance audits. Description of Services Monitor financial activity of County funds and departments. Prepare, monitor and/or review interim and year-end financial statements for Regional Wastewater Reclamation Department, Development Services, Stadium District, Self Insurance Trust Fund, School Reserve Fund, Health Benefits Trust Fund, and all accruals necessary for issuing financial statements in the Comprehensive Annual Financial Report (CAFR). Ensure all County financial statements are in compliance with U.S. generally accepted accounting principles (GAAP). Monitor implementation of all Governmental Accounting Standards Board (GASB) pronouncements. Prepare various schedules and calculations in support of the production of all audited financial statements including the CAFR. Prepare and file external and internal annual financial reports (e.g., Chief Financial Officer letter, Landfill Closure/Postclosure, Expenditure Limitation Report, Special District Reports, and the Indirect Cost Allocation Report). Reconcile cash, property tax revenues, and investments with the records of the Pima County Treasurer. Respond to management's requests for financial analyses and reports. Program Goals and Objectives - Meet December 31st deadline for submitting the County's audited Comprehensive Annual Financial Report for the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting - Complete Wastewater Reclamation, Development Services, Stadium District, Risk Management, and Health Benefits Trust audits by 10/31 - Ensure all County financial statements are in compliance with GAAP - Issue two indirect cost allocations for internal use and for use by federal grants FY 2011/2012 Actual Program Performance Measures Quarterly financial statements issued for Wastewater Reclamation, Development Services, and Risk Management GFOA financial reporting award received Wastewater Reclamation, Development Services, Stadium District, and Risk Management audits completed by 10/31 County financial statements in compliance with GAAP Indirect cost allocations issued Program Expenditures by Object Personnel Services Operating Expenses FY 2012/2013 Estimated FY 2013/2014 Planned 100% 100% 100% yes yes yes yes yes yes yes yes yes FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted 1,058,761 50,272 1,217,999 53,790 1,207,907 45,357 1,109,033 1,271,789 1,253,264 1,113,196 1,271,789 1,253,264 (4,163) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,109,033 1,271,789 1,253,264 19.9 20.9 20.9 Total Program Expenditures Program Funding by Source General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 10-53 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Management & Audit Function Perform centralized cash analysis function for County departments. Review, analyze, and report Capital Improvement Program activity and ensure that internal control processes are in place and functioning. Description of Services Review and analyze County cash position; review, analyze, and report all Capital Improvement Program activity; and conduct routine Countywide, operational, system, and financial audits pertaining to all County departments. Program Goals and Objectives - Prepare and analyze monthly cash flow components for the major County departments - Perform internal audits on high risk areas - Prepare the Annual Bond Update Reports for the Bond Advisory Committee FY 2011/2012 Actual Program Performance Measures Departmental cash flow analyses prepared High risk audits completed Annual Bond Update Reports prepared Program Expenditures by Object Personnel Services Operating Expenses FY 2012/2013 Estimated 19 5 2 17 5 2 FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Planned 17 5 2 FY 2013/2014 Adopted 408,028 22,258 619,208 24,179 558,965 48,423 430,286 643,387 607,388 447,753 643,387 607,388 (17,467) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 430,286 643,387 607,388 15.1 18.1 17.0 Total Program Expenditures Program Funding by Source General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 10-54 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Operations Function Perform centralized payment functions of payroll and accounts payable. Distribute County mail and maintain County records. Description of Services Process accounts payable and payroll transactions in the County's financial management systems accurately and in a timely manner. Perform accounts payable functions including paying, researching, and auditing claims. Perform payroll functions including paying County employees and researching problems. Distribute incoming and outgoing mail accurately, in a timely manner, and in accordance with federal regulations. Print, fold, seal, and mail all County expense and payroll warrants, 1099s, and W2s. Maintain records according to the County's Retention Schedule. Program Goals and Objectives - Provide excellent customer service to vendors, public and employees - Provide accurate and timely payment information to vendors and employees - Meet statutory deadlines for payroll FY 2011/2012 Actual Program Performance Measures 1099s mailed by statutory due date County payroll and expense warrants processed timely and accurately Records maintained within assigned retention schedules Employees paid in accordance with federal timelines Program Expenditures by Object Personnel Services Operating Expenses FY 2012/2013 Estimated FY 2013/2014 Planned 100% 100% 100% 100% 100% 100% yes yes yes yes yes yes FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted 1,975,623 215,279 2,108,883 202,170 2,326,695 217,094 2,190,902 2,311,053 2,543,789 25,745 25,000 25,000 25,745 25,000 25,000 2,225,326 2,286,053 2,518,789 (60,169) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,190,902 2,311,053 2,543,789 33.0 37.5 39.0 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 10-55 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Services - PHS Function Provide accounting and claims processing services to Pima Health System & Services (PHS). Description of Services Provide monthly financial statements, quarterly Arizona Health Care Cost Containment System (AHCCCS) financial reports, annual financial audit, daily claims processing, revenue and expenditure projections, and periodic analysis as requested. (Note: Personnel providing financial services to PHS occupied Finance Department positions. Their costs were transferred to PHS through September 30, 2011, when Pima County's contract with the State ended. Beginning October 1, 2011, costs for AHCCCS closure activities were transferred to the PHS Transition special revenue fund.) Program Goals and Objectives - Close out PHS business Program Performance Measures PHS business closed out Program Expenditures by Object Personnel Services Operating Expenses FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned yes n/a n/a FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted (497,656) 4,116 - - (493,540) - - 2,702 (62) - - 2,640 - - (496,180) - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding (493,540) - Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 32.0 10-56 - - Pima County FY 2013/2014 Adopted Budget Program Summary Department: Finance & Risk Management Program: Grants Management Function Plan, organize, and manage the financial and compliance elements of Pima County's grants. Description of Services Provide grant acquisition consultation, grant financial processing and administration, grant compliance facilitation, and grant technical support across Pima County's special revenue and General Fund departments. Program Goals and Objectives - Protect the interests of Pima County through centralized management of grant financial and compliance requirements - Assure full compliance with grant fiscal requirements by providing grant financial administration functions (accounting, cash flow management, expense monitoring, record keeping, reporting, fiscal closeout) - Assure grant compliance by responding to audits, monitoring corrective action plans, assuring purchasing compliance, assuring regulatory and reporting compliance, and completing sub-recipient monitoring - Meet the March 31st deadline for filing the Schedule of Expenditures and Federal Awards (SEFA) as determined by Office of Management and Budget Circular A-133 Subpart C.320 FY 2011/2012 Actual Program Performance Measures Grant reimbursement requests submitted on time Sub-recipient monitoring fulfilled SEFA deadline met Single audit free of findings Program Expenditures by Object Personnel Services Operating Expenses FY 2012/2013 Estimated 100% yes yes yes 100% yes yes yes FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Planned 100% yes yes yes FY 2013/2014 Adopted 695,660 65,892 910,069 34,140 1,153,716 40,439 761,552 944,209 1,194,155 23 - - 23 - - (914) - - (914) - - 747,831 944,209 1,194,155 Net Operating Transfers In/(Out) (3,863) - - Fund Balance Decrease/(Increase) 18,475 - - Other Funding Sources - - - Total Program Funding 761,552 944,209 1,194,155 23.6 28.5 30.0 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Investment Earnings Grant Revenue Sub-Total General Fund Support Program Staffing FTEs 10-57 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Finance & Risk Management Program: Print Shop Function Provide high-speed digital black and white, color printing/copying including file manipulation; offset printing; finishing and bindery services. Provide color and black & white large-format scanning/printing, and provide bindery services. Description of Services Provide high-speed digital black & white, color printing/copying including file manipulation and offset press printing. Provide finishing and bindery services including collating, folding, comb, velo, coil, tape, steel edge binding, drilling, punching, and numbering services. Provide typesetting, digital color, black & white scanning, file manipulation, large format scan/copy/print, and drymounting onto foam core. Provide pick-up and delivery service to all downtown County departments. Program Goals and Objectives - Increase revenues - Begin charging departments for print jobs created through the move of Information Technology Department printer - Automate envelope stuffing = higher volume lower cost with the equipment purchase - Develop tracking form to identify and address quality issues - Track any job re-runs to find issues in production - Use data to improve production standards and procedures - Maintain on time deliveries - Deliver 100% of jobs on time FY 2011/2012 Actual Program Performance Measures Quality issues identified and addressed in production On time deliveries Revenues increased Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation FY 2012/2013 Estimated n/a 99% no 50% 100% no FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Planned 75% 100% yes FY 2013/2014 Adopted 476,721 335,895 60,787 (60,787) 12,978 491,617 358,680 12,374 480,718 386,307 28,233 825,594 862,671 895,258 747 922,719 1,400 873,000 400 900,000 923,466 874,400 900,400 - - - (2,184) (2,449) (2,242) (95,688) (9,280) (2,900) Other Funding Sources - - - Total Program Funding 825,594 862,671 895,258 10.6 9.0 9.0 Total Program Expenditures Program Funding by Source Investment Earnings Charges for Services Other Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-58 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Finance & Risk Management Program: Revenue Management Function Establish accounts receivables, manage, collect, and account for debts owed to Pima County for a variety of services. Description of Services Establish accounts receivable and billing. Account for receivables and distribute collected funds. Provide for collection and enforcement of delinquent accounts. Manage revenue contracts. Provide formation services and fiscal monitoring of all phases of the Improvement District process. Program Goals and Objectives - Develop and implement new strategies to reduce outstanding accounts receivable balances and increase collections by 2% per year - Implement innovation where feasible to increase speed and accuracy of receipt posting FY 2011/2012 Actual Program Performance Measures Average number of days to credit revenue to appropriate department Collections increase Program Expenditures by Object Personnel Services Operating Expenses FY 2012/2013 Estimated FY 2013/2014 Planned 2 1 1 2% 2% 2% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted 621,221 17,442 600,915 52,349 717,968 38,890 638,663 653,264 756,858 52 2,696 - - 2,748 - - 5 - - 5 - - 589,619 599,989 729,933 Net Operating Transfers In/(Out) 48,265 - 26,925 Fund Balance Decrease/(Increase) (1,974) 53,275 - Other Funding Sources - - - Total Program Funding 638,663 653,264 756,858 24.0 24.5 24.5 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Investment Earnings Other Special Revenue Total General Fund Support Program Staffing FTEs 10-59 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Finance & Risk Management Program: Risk Management Function Direct the risk management program for the County, Regional Flood Control District, Stadium District and Library District including insurance procurement, trust fund management, risk analysis, safety and loss prevention consultations, inspections, and training. Manage Worker Compensation and Occupational Medicine programs. Comply with Environmental, Occupational Safety and Health Administration, and other related laws and regulations. Adjust tort and property claims, manage environmental and tort litigation, and provide funding for losses. Fund employment insurance. (Pima County Code 3.04, Resolution 1987-175, Resolution 1990-110) Description of Services Manage the County's trust fund and administer the self-insurance and insurance programs. Administer a comprehensive risk reduction program. Protect and conserve the County's human, financial, and physical assets. Provide funding to pay for losses without large disruptions of departmental budgets. Minimize the County's total net cost of Risk Management functions. Allocate Risk Management cost to County departments using appropriate methodology. Represent the County for reimbursement from insurance carriers. Provide safety, loss prevention, and industrial hygiene regulatory administration, training, inspection, and consulting. Conduct safety investigations and analysis. Identify safety improvements for regulatory compliance and employee/citizen safety. Provide technical support on environmental issues. Manage liability and workers' compensation programs including adjust, defend, and fund liability and workers' compensation claims. Return injured employees to work as early and safely as possible. Administer the Return to Work and Job Retraining and Placement Programs. Program Goals and Objectives - Procure insurance in a timely manner - Maintain a balance between cost and coverage - Provide safety services to departments - Support departmental safety and loss prevention - Manage program and related funds - Maintain minimum disruption to the County's overall budget - Investigate liability claims in a timely manner - Adjust and pay claims using industry's best practices - Investigate workers' compensation claims in a timely manner - Begin lost time investigations within 3 days of notice - Ensure workers' compensation claims are accepted or denied in a timely manner - Comply with appropriate laws, rules, and policies FY 2011/2012 Actual Program Performance Measures Safety investigations and audits conducted for County departments Liability claim forms sent within 3 business days of request Workers' Compensation lost time investigations begun within 3 days of notice Workers' Compensation claims accepted or denied within the statutory period Insurance procured before renewal date Statement of Values updated annually 10-60 FY 2012/2013 Estimated FY 2013/2014 Planned 20 20 20 95% 95% 100% 100% 100% 100% 100% 100% 100% yes yes yes yes yes yes Pima County FY 2013/2014 Adopted Budget Program Summary Department: Finance & Risk Management Program: Risk Management FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures Program Funding by Source Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total FY 2012/2013 Adopted FY 2013/2014 Adopted 2,108,101 7,668,539 157,833 26,260 2,652,665 14,142,264 13,750 22,249 2,693,158 14,490,348 2,062 9,960,733 16,830,928 17,185,568 202,423 962,531 19,182,358 17,400 521,602 16,085,010 192,880 857,927 15,792,098 20,347,312 16,624,012 16,842,905 - - - (67,370) (179,069) (10,229,295) (10,319,209) 385,985 10,571,958 Other Funding Sources - - - Total Program Funding 9,960,733 16,830,928 17,185,568 24.5 29.2 29.2 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-61 This page intentionally left blank. 10-62 Pima County FY 2013/2014 Adopted Budget Fleet Services Expenditures: 21,212,768 Revenues: FTEs 24,827,952 55.0 Function Statement: Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Mandates: None Expenditures by Program Fleet Management Administration 16.72% Vehicle Acquisition & Disposition 18.39% Fleet Parts Supply 13.03% Support Services 31.77% Maintenance & Operations 20.09% Sources of All Funding Department Revenue 100% 10-63 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Fleet Services FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition (3,575,993) 2,528,182 4,127,760 6,354,807 7,458,296 6,318,989 2,507,665 3,646,803 6,465,486 - 3,547,402 2,763,443 4,262,191 6,738,959 3,900,773 Total Expenditures 16,893,052 18,938,943 21,212,768 Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition 13,195,799 14,842 3,574,661 1,621,683 (326,309) 15,815,860 6,000 2,514,341 1,233,799 - 20,249,093 2,500 3,175,100 1,401,259 - Total Revenues 18,080,676 19,570,000 24,827,952 - - - (10,927) (31,853) (968,790) (1,176,697) (599,204) (2,646,394) - - - 16,893,052 18,938,943 21,212,768 Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services 11.0 4.0 38.0 2.0 11.0 4.0 38.0 2.0 12.0 4.0 37.0 2.0 Total Staffing (FTEs) 55.0 55.0 55.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-64 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Management Administration Function Provide management and direction to all Fleet Services divisions to ensure Fleet Services strategic goals are met. Provide administrative direction and resources to all Fleet Services divisions in support of Fleet Service's mission for a customer focused, centralized fleet service dedicated to providing efficient and effective fleet management to Pima County through quality, pride and teamwork. Description of Services Direct, plan, control, and staff all Fleet Services Divisions. Responsible for operational budget, financial forecasts, fleet utilization, mileage rate analysis, contract and IGA execution, fuel management, Motor Pool management, procurement, accounts receivable and accounts payable, and Arizona Motor Vehicle Division license and title requests. (Note: In the FY2012/2013 Adopted Budget all depreciation for Fleet Services was included in this program.) Program Goals and Objectives - Annual analysis of fleet mileage rate structure with projected costs for the budget year based on current cost data - Continuous monitoring of total annual miles driven by Pima County to be used for analysis of driving behavior trends, utilization and revenue impact - Review, refine, and document key business processes - Annual review of quantity and type of alternative fuel vehicles in County fleet in effort to improve fuel efficiencies Program Performance Measures Actual fleet cost per mile County miles driven Business processes reviewed or created Quantity of alternative fuel vehicles in County fleet FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $2 15,856,919 9 485 $2 17,529,512 12 616 $2 18,770,899 4 677 FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures 1,062,943 577,518 (5,225,951) 9,497 1,163,217 1,969,644 3,186,128 1,195,510 2,335,907 5,500 (5,500) 15,985 (3,575,993) 6,318,989 3,547,402 331,439 113,325 278,789 12,472,246 115,000 348,000 125,000 15,227,860 150,000 152,000 164,000 19,783,093 13,195,799 15,815,860 20,249,093 Program Funding by Source Revenues Gain or Loss on Disposal of Assets Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total 10-65 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Management Administration - - - (24,824) (31,853) (968,790) (16,746,968) (9,465,018) (15,732,901) Other Funding Sources - - - Total Program Funding (3,575,993) 6,318,989 3,547,402 11.0 12.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11.0 10-66 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Parts Supply Function Purchase and maintain inventory stock of parts and accessories needed for preventive maintenance, routine servicing, repairs, and special build outs of County vehicles and equipment. Description of Services Purchase parts and accessories required to maintain and repair all County motor vehicles and equipment. Maintain an adequate and up to date inventory stock of parts and accessories to meet the servicing and maintenance needs of the County vehicle fleet. Perform periodic aging analyses of the inventory stock to identify and remove obsolete items. Program Goals and Objectives - Remove obsolete parts from inventory in favor of more current inventory - Ensure that parts turnover occurs at least four times per year FY 2011/2012 Actual Program Performance Measures Parts inventory turnover per year FY 2012/2013 Estimated 4 FY 2013/2014 Planned 4 FY 2011/2012 Actual 4 FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 166,136 2,362,046 181,045 2,326,620 191,543 2,571,900 2,528,182 2,507,665 2,763,443 Miscellaneous Revenue Other Revenue Total 14,842 6,000 2,500 14,842 6,000 2,500 General Fund Support - - - Net Operating Transfers In/(Out) - - - 2,513,340 2,501,665 2,760,943 Other Funding Sources - - - Total Program Funding 2,528,182 2,507,665 2,763,443 4.0 4.0 4.0 Program Funding by Source Revenues Fund Balance Decrease/(Increase) Program Staffing FTEs 10-67 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Fleet Services Program: Maintenance & Operations Function Provide preventive maintenance and repairs to Pima County's vehicle fleet. Provide resources to complete vehicle special builds per department requests. Description of Services Perform preventive maintenance and repairs as needed on cars, light trucks, medium trucks, heavy trucks, off-road vehicles, and specialized equipment in order to reduce unscheduled repairs. Provide all resources necessary to accomplish repairs including direct labor and outside services. Provide resources as needed for vehicle special builds. Program Goals and Objectives - Achieve at least 75% minimum utilization of mechanic direct labor - Achieve 100% preventive maintenance compliance rate - Increase quantity of mechanics obtaining ASE certifications FY 2011/2012 Actual Program Performance Measures Quantity of mechanics with ASE certification Mechanic direct labor utilization rate Preventive maintenance compliance rate FY 2012/2013 Estimated 18 75% 90% FY 2013/2014 Planned 21 85% 99% FY 2011/2012 Actual 23 85% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures 1,874,940 1,342,287 393,129 517,404 2,169,422 1,477,381 181,700 (181,700) - 2,174,076 1,439,206 174,045 (174,045) 648,909 4,127,760 3,646,803 4,262,191 (2,463) 3,851 354 3,572,919 1,000 2,513,341 100 3,175,000 3,574,661 2,514,341 3,175,100 General Fund Support - - - Net Operating Transfers In/(Out) - - - 553,099 1,132,462 1,087,091 Other Funding Sources - - - Total Program Funding 4,127,760 3,646,803 4,262,191 38.0 38.0 37.0 Program Funding by Source Revenues Gain or Loss on Disposal of Assets Miscellaneous Revenue Capital Contributions Charges for Services Other Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-68 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Fleet Services Program: Support Services Function Provide fuel and maintain a fuel supply infrastructure for the operation of County owned and external customer owned vehicles and equipment. Also manage the County vehicle motor pool. Description of Services Provide and manage the inventory of fuel for County vehicles at various locations throughout the County. Provide a rental motor pool for County staff to utilize to conduct County business. Program Goals and Objectives - Ensure that fuel supply is available at all nine County filling stations 24 hours per day, 7 days per week Procure fuel in the most cost effective method and in compliance with State of Arizona Procurement statutes Store and dispense fuel in a safe and environmentally correct manner and maintain appropriate records Provide internal customers with a wide range of motor pool vehicles while monitoring utilization efficiency FY 2011/2012 Actual Program Performance Measures Continuous monitoring of utilization at all Motor Pool sites to achieve a goal of 60% minimum utilization Fuel stations operational 24 hours per day, 7 days per week (excluding station downtime for upgrades) Fuel costs monitored and tracked with Oil Price Information Service (OPIS) costs Fuel station monitoring and reporting in compliance with Arizona Department of Environmental Quality and other environmental statutes FY 2012/2013 Estimated FY 2013/2014 Planned 50% 60% 75% yes yes yes yes yes yes yes yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 114,694 6,240,113 118,986 6,346,500 123,838 6,615,121 6,354,807 6,465,486 6,738,959 Intergovernmental Miscellaneous Revenue Charges for Services Other Revenue Total 1,361,888 329 259,466 975,000 258,799 1,125,000 100 276,159 1,621,683 1,233,799 1,401,259 General Fund Support - - - Net Operating Transfers In/(Out) - - - 4,733,124 5,231,687 5,337,700 Other Funding Sources - - - Total Program Funding 6,354,807 6,465,486 6,738,959 2.0 2.0 2.0 Program Funding by Source Revenues Fund Balance Decrease/(Increase) Program Staffing FTEs 10-69 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Fleet Services Program: Vehicle Acquisition & Disposition Function Purchase and dispose of all County vehicles and equipment. Description of Services Purchase all vehicles and equipment required by County departments. Sell vehicles through auction at the end of their useful life. Program Goals and Objectives - Average no more than 180 days from time vehicle order placed until the equipment is received (excluding law enforcement vehicles) - All vehicles placed in service within 30 days of receiving vehicle - Dispose of obsolete surplus vehicles and equipment in a timely and cost effective manner - Average no more than 45 days from date vehicle is removed from service to auction posting FY 2011/2012 Actual Program Performance Measures All vehicles received within 180 days from order date All vehicles placed in service within 30 days All vehicles meeting auction posting deadline FY 2012/2013 Estimated 100% 100% 100% FY 2013/2014 Planned 100% 100% 100% FY 2011/2012 Actual 100% 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures 393 4,832,821 2,625,082 4,060,000 (4,060,000) - 6,665,900 (6,665,900) 3,900,773 7,458,296 - 3,900,773 (326,309) - - (326,309) - - - - - 13,897 - - 7,770,708 - 3,900,773 Other Funding Sources - - - Total Program Funding 7,458,296 - Program Funding by Source Revenues Gain or Loss on Disposal of Assets Other Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-70 3,900,773 Pima County FY 2013/2014 Adopted Budget Human Resources Expenditures: 64,410,045 Revenues: FTEs 64,489,028 55.0 Function Statement: Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, management training, personnel records management, and federal, state, and local labor reporting. As of 7/1/13 administers a new self-insurance Health Benefits Trust Internal Service Fund. Mandates: ARS Title 11-351: Definitions; Title 11-352: Adoption of Limited County Employee Merit System by Resolution; Removal of Certain Administrative Positions by Resolution; Title 11-353: County Employee Merit System Commission; Members; Terms; Vacancies; Title 11-354: Powers and Duties of the Commission; Title 11-355: Minimum Qualifications for Employment; and Title 11-356: Dismissal, Suspension or Reduction in Rank of Employees; Appeals; Hearings Expenditures by Program Reports & Records 0.48% Admin 0.75% Compensation/classification/recruitment 1.44% Employee Rights/FMLA/EVerify/Training 1.38% Health Benefits 95.95% Sources of All Funding Department Revenue 0.23% General Fund Support 3.81% Health Benefits Trust Revenue 95.96% 10-71 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Human Resources FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Health Benefits Reports and Records 239,276 1,296,275 821,009 1,024,811 287,112 869,277 846,469 1,207,549 480,263 924,494 890,352 61,806,000 308,936 Total Expenditures 3,381,371 3,210,407 64,410,045 Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Health Benefits Reports and Records 13 43 1,040 355,067 335,736 64,338,028 151,000 Total Revenues 356,163 335,736 64,489,028 3,108,983 2,874,671 2,453,045 (83,775) - 10,154,245 Fund Balance Decrease/(Increase) - - (12,686,273) Other Funding Sources - - - 3,381,371 3,210,407 64,410,045 Administration Compensation/Classification/Recruitment Employment Rights, FMLA, E-Verify & Training Health Benefits Reports and Records 3.0 22.3 10.4 13.4 5.0 20.2 10.4 13.5 8.0 20.0 10.0 14.0 3.0 Total Staffing (FTEs) 49.1 49.1 55.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Total Program Funding Staffing (FTEs) by Program 10-72 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Human Resources Program: Administration Function Provide direction and approval of employment-related services including development and interpretation of Merit System Rules and Personnel Policies (MSR/PP), mandatory training, affirmative action reporting, employee relations, recruitment, benefits, classification, compensation, Family and Medical Leave Act (FMLA) administration, e-Verify services, performance management, records management, and administration of the Americans with Disabilities Act (ADA). Description of Services Direct Human Resources (HR) activities and serve as the final authority for all HR decisions and recommendations to the County Administrator and the Board of Supervisors. Oversee financial, information technology, and procurement transactions for the department. Review and process personnel action forms. Serve as the custodian of official personnel records and official Secretary to the Merit System Commission. Coordinate the Native American Employment Policy with the Tucson Indian Center. Report on the composition of the County's workforce and turnover rate. Certify and notarize public requests for personnel-related records and information. Sell employee bus passes and discount tickets, process employee ID badges, and provide employment verification. Program Goals and Objectives - Ensure Pima County is in total compliance with federal, state and local laws relating to human resources by identifying, investigating and recommending corrective action for potential violations in a timely fashion - Provide employment opportunities to all segments of the population residing or wishing to reside in Pima County and surrounding areas - Market Pima County as an employer of choice by attracting qualified applicants to fill vacant positions in order to maintain proper levels of public service - Ensure all departments and staffs are provided the quality assistance they need to direct and manage the County workforce and to effectively work as a Pima County employee - Provide quality assistance and guidance with employment-related matters throughout the County - Benchmark, analyze and improve the County's attrition rate - Assess the retention of County employees by measuring the number of workers that had to be replaced on an annual basis as a tool for management to make sound personnel decisions - Improve HR information management through the implementation of ADP over an 18 month period - Convert to self insurance the first day of the fiscal year, yielding significant savings in healthcare costs to the County FY 2011/2012 Actual Program Performance Measures County's employee turnover rate 15% Total Program Expenditures FY 2013/2014 Planned 16% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2012/2013 Estimated 17% FY 2012/2013 Adopted FY 2013/2014 Adopted 199,663 39,613 239,822 47,290 382,165 98,098 239,276 287,112 480,263 13 - - 13 - - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 10-73 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Human Resources Program: Administration General Fund Support 285,707 287,112 480,263 Net Operating Transfers In/(Out) (46,444) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 239,276 287,112 480,263 3.0 5.0 8.0 Program Staffing FTEs 10-74 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Human Resources Program: Compensation/Classification/Recruitment Function Provide employment-related services and activities for recruiting and retaining a highly committed, highly competent, and results oriented workforce. Provide staffing and testing services, classification and compensation reviews, and market studies. Provide staff to certain large departments in need of direct personnel assistance to ensure quality and timely service. Description of Services Develop recruitment and selection plans for vacant positions. Review and advertise requests to fill positions. Screen and test applicants. Develop and maintain wage/salary structures through the use of job classifications, internal equity, and external market value considerations. Perform position audits and major classification studies, market evaluations, salary surveys and compensation review. Oversee and monitor the Human Resources staff that are assigned to large departments to assist with personnel-related matters, particularly in public works and health areas. Program Goals and Objectives - Market Pima County as an employer of choice by attracting qualified applicants to fill vacant positions in order to maintain proper and quality levels of public service - Utilize emerging technology (Internet based Applicant Tracking System) to reduce paper/manual processing times to provide departments certificate of eligibility lists within 8 days of closing date and reduce the time to fill a position to less than 45 days - Ensure equal pay for equal work via a fair and equitable compensation plan - Ensure all County employees are working within properly defined classifications - Complete position audits and reallocations within 40 calendar days of request FY 2011/2012 Actual Program Performance Measures Average Calendar days to complete certified list of qualified job applicants Average calendar days to fill vacancies Applications received/reviewed Classification/Compensation Audit review performed Average calendar days to complete reallocations Department assists provided FY 2012/2013 Estimated 14 14 14 63 14,560 436 41 1,265 58 15,100 450 40 975 45 15,100 475 40 975 FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Planned FY 2012/2013 Adopted FY 2013/2014 Adopted 1,261,240 35,035 809,847 59,430 866,284 58,210 1,296,275 869,277 924,494 43 - - 43 - - 1,296,232 869,277 924,494 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,296,275 869,277 924,494 22.3 20.2 20.0 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-75 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Human Resources Program: Employment Rights, FMLA, E-Verify & Training Function Provide Merit System Rule and Personnel Policy (MSR/PP) interpretation and review to Pima County management staff and employees. Investigate allegations of violations of the MSR/PPs or personnel-related Board of Supervisors Policies or Administrative Procedures to ensure compliance with rules, policies, procedures, and laws. Provide timely and structured learning experiences, operational training, specialized targeted training and coaching for existing and newly appointed County managers and supervisors to ensure consistent application of and adherence to personnel administration, laws, rules, policies, procedures, and court mandates. Administer the Family and Medical Leave Act (FMLA) and E-Verify processes in accordance with federal and state laws. Description of Services Provide official interpretation of MSR/PPs and related policies and procedures. Provide Americans with Disabilities Act (ADA) program analysis, guidance and resolution. Mediate and reconcile employee and management conflicts or refer individuals to other resources when mediation fails. Edit and publish the MSR/PPs and Law Enforcement MSRs. Respond to and investigate Equal Employment Opportunity (EEO) and non-EEO grievances. Respond to and investigate workplace violence and sexual/workplace harassment allegations. Prepare confidential management reports summarizing results of investigations and develop recommendations identifying corrective actions. Accept the filing of appeals and provide administrative support to the Merit System Commission/Law Enforcement Merit System Council. Provide services to management and employees regarding layoff. Conduct New Employee Orientation on the MSR/PPs and conduct Interview Monitor training. Assist Department Personnel Representatives with personnel-related issues within their departments. Process all Pima County new hires (except those of Superior and Juvenile Courts) through E-verify. Review, approve, and monitor Family and Medical Leave (FML) for Pima County employees (except court employees). Train managers, supervisors, and department personnel representatives (DPRs) on relevant federal, state, and County mandates and procedures. Maintain FMLA records and Form I-9 permanent retention for County employees in accordance with federal, state, and County mandates, and procedures. Develop and utilize new and existing training programs to train managers and supervisors on federal, state and County mandates. Coordinate and administer the training of newly designated managers and supervisors in the areas of (1) Rules and Policies, (2) Positive and Progressive Discipline, (3) Performance Management and (4) Harassment Prevention. Provide training on Workplace Violence Prevention/Aggression Management and other topics as requested/approved. Create and update informational handouts and other classroom materials as necessary for the support of professional management development. Research and procure relevant training videos. Provide ongoing training and support for the Countywide performance management system. Oversee the County Trainee Program. Provide one-on-one coaching for individual managers or supervisors as required or requested. Provide updated on-site workshops addressing Workplace Harrassment Prevention for non-supervisory employees when requested buy an Appointing Authority and approved by the director of Human rEsources. Program Goals and Objectives - Ensure Pima County is in total compliance with federal, state, and local laws relating to human resources - identify, investigate, and recommend corrective action for potential violations in a timely fashion - provide quality assistance and guidance with employment-related matters throughout the County - facilitate reasonable accommodations for applicants and employees in compliance with the Americans with Disabilities Act (ADA) - develop and implement management training regarding the ADA - provide a venue and a process for professionally resolving internal complaints and work-related disputes - minimize exposure to external filings and lawsuits by partnering with departments to properly address personnel-related matters - research, propose, and develop rules, policies and procedures that reflect current trends in human resources management 10-76 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Human Resources Program: Employment Rights, FMLA, E-Verify & Training - Prepare newly designated managers and supervisors to function successfully in a public sector environment while enhancing the organization's management skills - Expand the mandatory Management Core Series Training through the creation of classes on the topics of (1) Workplace Violence Prevention/Aggression Management, (2) Fair Labor Standards Act, and (3) Ethics Training - Identify, develop, and create online training alternatives for employees - Assume coordination and scheduling responsibilities for the Pima County New Employee Orientation module - Research, propose, develop, and coordinate a Leadership for Supervision Program utilizing internal County resources - Provide a progressive series of classes essential for effective and successful management - Provide training to new managers, supervisors, and department personnel representatives (DPRs) - Provide refresher sessions for existing employees, as needed, in FMLA regulations and procedures and Form I-9 completion procedures utilizing various formal and informal means such as quarterly newsletters FY 2011/2012 Actual Program Performance Measures Number of contacts for MSR/PP interpretation Employees processed through E-Verify Employees trained on FMLA & I-9 ADA requests for accommodation Appeals filed Investigations conducted Requests for mediation Specialized training - coaching Management training headcount New employee orientation benefits training headcount FMLA requests FMLA approvals FY 2012/2013 Estimated 2,226 1,592 180 73 26 40 34 68 1,402 415 1,854 1,544 3,000 1,520 250 78 25 45 35 53 690 495 1,922 1,624 FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Planned 3,250 1,595 300 80 25 50 35 61 1,510 509 2,020 1,682 FY 2012/2013 Adopted FY 2013/2014 Adopted 755,820 65,189 766,529 79,940 806,702 83,650 821,009 846,469 890,352 1,040 - - 1,040 - - 819,969 846,469 890,352 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 821,009 846,469 890,352 10.4 10.4 10.0 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-77 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Human Resources Program: Health Benefits Function Provide employees with comprehensive and affordable benefits options for healthcare (medical and dental), and life insurance as well as other ancillary services. Provide education to enable employees to make well-informed decisions on benefits that will meet their individual needs. Provide quality programs and activities to encourage and support healthy, active lifestyles of employees. (This is a new self-insurance internal service fund starting July 1, 2013.) Description of Services Provide benefits administration and advocacy; contract development, negotiations, and renewal activity; benefits open enrollment and special program coverage. Develop a strategic approach for providing the best benefits and insurance packages for eligible employees and their dependents. Emphasize the importance of education, awareness, self-care, and behavior change programs to enhance overall well-being. Provide rewards for healthy behaviors by County employees through financial and other incentives including those connected with health insurance premiums. Program Goals and Objectives - Provide employees a comprehensive health benefits package with affordable options from which to choose and assist employees to make informed decisions regarding the best coverage at the most affordable cost based on their individual needs - Encourage good health and well-being for employees and their families utilizing the health benefit options available - Maintain a consistent and realistic average cost per employee for the County's health benefits program to ensure public accountability and affordability as supported by national trends - Educate employees regarding the County's various plans and benefits options and assist them into the proper plan for cost savings measures. - Provide employees a comprehensive wellness program to help control increases in medical costs and improve quality of life - Provide education and resources to help employees identify and reduce health risks before serious health problems occur - Provide special follow-ups and assistance to employees identified at highest risk for preventable illnesses and excessive medical costs - Help employees better manage their condition and use when health problems do exist FY 2011/2012 Actual Program Performance Measures FY 2012/2013 Estimated FY 2013/2014 Planned Total attendance at wellness events Percentage of employees attending benefit information sessions Percentage of benefits complaints resolved Percentage of covered employees needing Human Resorces intervention for health matters 45,000 45% 10% 1% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 10-78 FY 2012/2013 Adopted FY 2013/2014 Adopted - - 3,920,976 57,885,024 - - 61,806,000 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Human Resources Program: Health Benefits Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total - - 9,477 2,218 64,326,333 - - 64,338,028 General Fund Support - - - Net Operating Transfers In/(Out) - - 10,154,245 Fund Balance Decrease/(Increase) - - (12,686,273) Other Funding Sources - - - Total Program Funding - - Program Staffing FTEs - 10-79 - 61,806,000 14.0 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Human Resources Program: Reports & Records Function Maintain official employee personnel records by hardcopy and automated information program; maintain data necessary to meet federal reporting requirements; process personnel action forms; maintain Equal Employment Opportunity (EEO) forms; and manage the employee discount and bus pass program. Counsel and coordinate retirement and long-term disability matters with employees and the State. Description of Services Manage the Records Center which houses all official personnel files. Process personnel action forms; and respond to subpoenas and employment verification requests. Maintain personnel documents within the records center section in a manner consistent with the Arizona Revised Statutes (ARS) and Human Resources Policies and Procedures. Manage the employee discount and bus pass program to ensure proper reconciliation of each account. Coordinate retirement and long-term disability plans with the State of Arizona and assist employees with accessing these services. Coordinate the payment of death benefits. Program Goals and Objectives - Ensure that official personnel records are maintained accurately, timely, completely, and easily accessible in accordance with the Arizona State retention schedule and that personnel action forms are processed in accordance with the County rules and policies - Ensure that bus passes and discount vouchers are available for employees to purchase and accounted for accurately - Manage employee benefit and insurance records and ensure that documents are maintained in a confidential manner and pursuant to the State Retention and Disposition Schedule FY 2011/2012 Actual Program Performance Measures Personel records reviewed for compliance with State Retention and Disposition Schedule FY 2012/2013 Estimated 1,428 1,400 FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Planned 1,300 FY 2012/2013 Adopted FY 2013/2014 Adopted 805,111 219,700 802,518 405,031 213,650 95,286 1,024,811 1,207,549 308,936 Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 355,382 (315) 160,540 175,196 150,000 1,000 355,067 335,736 151,000 General Fund Support 707,075 871,813 157,936 Net Operating Transfers In/(Out) (37,331) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,024,811 1,207,549 308,936 13.4 13.5 3.0 Total Program Expenditures Program Funding by Source Revenues Program Staffing FTEs 10-80 Pima County FY 2013/2014 Adopted Budget Information Technology Expenditures: 20,726,785 Revenues: FTEs 6,577,581 168.0 Function Statement: Manage the County's computer and network processing, wireless (radio) communications, and telecommunications environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an eLearning environment. Provide a central service desk function for computer hardware and application software problem resolution. Coordinate Pima County Information Technology activities with various agencies and the general public. Mandates: None Expenditures by Program Telecommunications 28.03% Information Technology 71.97% Sources of All Funding Department Revenue 30.72% General Fund Support 69.28% 10-81 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Information Technology FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Information Technology Telecommunications 8,606,387 4,306,810 11,260,025 4,754,431 14,916,153 5,810,632 12,913,197 16,014,456 20,726,785 Information Technology Telecommunications 625,307 4,906,396 522,228 5,467,093 556,848 6,020,733 Total Revenues 5,531,703 5,989,321 6,577,581 9,304,092 11,400,693 14,359,305 (1,850,678) (1,295,221) (916,792) (71,920) (80,337) 706,691 - - - 12,913,197 16,014,456 20,726,785 Information Technology Telecommunications 150.0 22.0 140.0 26.0 140.0 28.0 Total Staffing (FTEs) 172.0 166.0 168.0 Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-82 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Information Technology Program: Information Technology Function Manage the County's computer and network processing environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an e-Learning environment and assist in the development of County employees in the use of computer software and hardware. Provide a central network operations center (NOC) for computer hardware, network and application software service requests and incident resolution. Coordinate Pima County IT activities with various agencies and the general public. Description of Services Provide a high-speed, secure, and cost effective electronic communications network to include county-wide and voice services. Provide online transaction processing, offline processing, database services, central data, forms design, and security for accessing stored data. Maintain the Pima County Internet Web and Intranet sites and assist departments in providing content to these sites. Maintain e-Commerce and GIS services. Provide technical assistance to client departments in the areas of project management, applications development, procurement, training services, and implementation of required technology. Provide e-Learning environment used to educate County employees on computer and software application usage. Coordinate and monitor the acquisition of computer hardware and software for County departments using standardized configurations and specifications. Install and maintain computer hardware and software for County departments and clients. Coordinate and administer contracts for antennas, cellular telephone towers, competitive local exchange carriers (CLECs), and cable companies using County facilities and rights of way. Coordinate all County cell phone contracts and usage. Program Goals and Objectives - Ensure critical electronic information resources are available 24 hours 365 days per year Maintain 100% online system availability (excluding scheduled maintenance) Maintain 100% storage/servers availability (excluding scheduled maintenance) Resolve critical outages within 4 hours Resolve citizen complaints against cable companies within two business days Achieve a rate of at least 95% of customers satisfied during the service desk incident closeout process FY 2011/2012 Actual Program Performance Measures Scheduled Outages Per Year Online System Availability (excluding scheduled maintenance) Storage/Server Availability (excluding scheduled maintenance) Critical Outage Situations Resolved within 4 hours Citizen complaints against cable companies resolved within two business days Percent of customers satisfied in NOC incident close out process FY 2012/2013 Estimated FY 2013/2014 Planned 12 99% 99% 99% 100% 12 99% 99% 99% 99% 12 99% 99% 99% 99% 95% 95% 95% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 10-83 4,443,944 3,769,452 392,991 6,831,785 4,371,240 57,000 9,624,918 5,291,235 - 8,606,387 11,260,025 14,916,153 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Information Technology Program: Information Technology Program Funding by Source Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 605,297 11,080 498,078 19,550 536,252 20,596 616,377 517,628 556,848 8,930 4,600 - 8,930 4,600 - 9,304,092 11,400,693 14,359,305 (1,628,609) (1,284,000) (904,032) 305,597 621,104 904,032 Other Funding Sources - - - Total Program Funding 8,606,387 11,260,025 14,916,153 Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 150.0 10-84 280.0 140.0 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Information Technology Program: Telecommunications Function Provide communications services (voice, data, and wireless) for Pima County government. Provide for the planning, installation, and maintenance of the County's high-speed network and storage infrastructure. Provide wireless communications services in support of public safety agencies for Pima County government and those subscribing agencies. Description of Services Provide voice (telephone), data and wireless radio communication networks, and associated services to Pima County departments. Develop and maintain inventories of equipment and infrastructure diagrams for the purpose of determining capacity and developing long range plans for network growth. Participate in the planning for wiring new and remodeled facilities to ensure they meet current and future communications requirements. Provide Internet connectivity and install and manage firewall and virus protection software. Assist in the development and management of county-wide fiber, wireless and other networks. Program Goals and Objectives - Provide the highest quality voice and data services at the lowest possible cost - Ensure quality customer service - Document all service orders - Initiate repairs within 4 hours of service request - Maintain network availability 24 hours 365 days per year (excluding scheduled maintenance or facility power outages) - Maintain Internet availability 24 hours 365 days per year (excluding scheduled maintenance) - Maintain wireless network availability 24 hours 365 days per year (excluding scheduled maintenance) FY 2011/2012 Actual Program Performance Measures Service Orders Documented Repairs Initiated within 4 hours of Request Network Backbone Availability (excluding scheduled maintenance) Internet Availability (excluding scheduled maintenance) Wireless Network Availability (excluding scheduled maintenance) 100% 99% 99% 100% 100% FY 2011/2012 Actual FY 2012/2013 Estimated 100% 100% 99% 99% 99% FY 2012/2013 Adopted FY 2013/2014 Planned 100% 100% 99% 99% 99% FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures 1,813,733 2,804,578 17,887 (675,752) 346,364 1,564,200 2,883,323 46,000 (46,000) 306,908 1,901,840 3,575,395 333,397 4,306,810 4,754,431 5,810,632 74,758 18,238 4,813,400 83,728 10,575 5,372,790 63,935 15,200 5,941,598 4,906,396 5,467,093 6,020,733 Program Funding by Source Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total 10-85 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Information Technology Program: Telecommunications General Fund Support - - - Net Operating Transfers In/(Out) (222,069) (11,221) (12,760) Fund Balance Decrease/(Increase) (377,517) (701,441) (197,341) Other Funding Sources - - - Total Program Funding 4,306,810 4,754,431 5,810,632 Program Staffing FTEs 22.0 10-86 52.0 28.0 Pima County FY 2013/2014 Adopted Budget Non Departmental Expenditures: 218,777,825 Revenues: FTEs 66,050,441 0.0 Function Statement: Record and report the receipt, transfer, and payment transactions for Non Departmental, General Government Revenues, Contingency, Debt Service, and Mandated Payments activities. (Note: Total revenue for this department amounts to $497,056,640 with $431,006,199 coming from general government revenues used to support General Fund operations. The difference between these amounts, or $66,050,441, is the amount to be considered as departmental revenue.) Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents Expenditures by Program Non Departmental 3.45% Contingency 12.76% Mandated Payments 26.77% General Government Revenues 0.32% Debt Service 56.70% 65.7559 Sources of All Funding Hotel Tax Proceeds Visit Tucson 1.49% 8.78% PHS Transition 0.16% Debt Service General Government Revenues 0.32% Non Dept RevenuePhoto Traffic Enforcement 0.54% Non Dept RevenueVehicle Towing 0.22% Fund Balance Decrease 8.94% Debt Service RevenueProperty Taxes 27.25% 0.97% SIR 0.13% Non Departmental 26.77% Mandated Payments 12.76% Contingency General Fund Support 40.63% Operating Transfers In 20.61% 10-87 1.32% Jail Debt Service 19.29% Debt Service Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Non Departmental FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Contingency Debt Service Employee Benefit Liability Fund General Government Revenues Mandated Payments Non Departmental 1,257,723 137,337,226 1,000,000 390,450 13,108,185 34,605,458 112,966,351 705,000 7,915,658 27,907,300 124,043,471 705,000 58,577,293 7,544,761 Total Expenditures 153,093,584 156,192,467 218,777,825 Contingency Debt Service General Government Revenues Improvement Districts Non Departmental 5,128,912 66,401,445 434,447,205 250,459 3,173,450 63,090,152 417,331,771 3,880,000 59,611,817 431,006,199 6,438,624 Total Revenues 509,401,471 484,301,923 497,056,640 (397,953,900) (348,636,060) (334,321,506) Net Operating Transfers In/(Out) (2,655,530) 28,056,779 36,483,938 Fund Balance Decrease/(Increase) 44,301,543 (7,530,175) 19,558,753 - - - 153,093,584 156,192,467 218,777,825 Funding by Source Revenues General Fund Support Other Funding Sources Total Program Funding 10-88 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Non Departmental Program: Contingency Function Provide funding for emergencies or unforeseen needs that may arise during the year. Provide reserve funds for programs/projects which may be implemented during the fiscal year. Description of Services Account for all transactions which occur throughout the year within various detail funds. The Budget Stabilization Fund was established to address potential deficits and tentative funding needs in County departments. The Property Tax Stabilization Special Revenue Fund was established in fiscal year 2006/07 to provide for future stabilization of the primary and combined property tax rates. The Tax Reduction and Debt Retirement Fund was established to reduce cash flow borrowing and to reduce or offset future property tax rate increases. Carryover items and unreserved contingency funding are also reflected in this program. Program Goals and Objectives - Keep the Board of Supervisors informed of the status of funds throughout the year Financial Highlights and Significant Issues General Fund Reserve is budgeted at $22,800,043. Unreserved contingency funds of $744,994 are included in the budget to provide flexibility for the Board to respond to changing needs and unforeseen circumstances. A Miscellaneous reserve is budgeted at $87,263. The Budget Stabilization Fund provides for the following expenditures: Community Performance and Arts Center Littletown Food Bank PHS Liabilities IT ADP Development IT PimaCore Reports Development Services Shortfall Solid Waste Shortfall Stadium District Shortfall 75,000 150,000 250,000 500,000 500,000 500,000 800,000 1,500,000 4,275,000 Program Performance Measures Monthly accounting reconciliations performed Status report updated for each transaction FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 12 yes 12 yes 12 yes FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 10-89 101,169 1,088,769 67,785 34,605,458 - 27,907,300 - 1,257,723 34,605,458 27,907,300 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Non Departmental Program: Contingency Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 171,119 50 4,889,555 3,583 20 - - 5,064,327 - - 64,585 - - 64,585 - - 4,370,605 34,605,458 27,907,300 (30,647,492) - - 22,405,698 - - Other Funding Sources - - - Total Program Funding 1,257,723 34,605,458 27,907,300 Revenues Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-90 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Non Departmental Program: Debt Service Function Account for the accumulation of resources for the payment of general long term debt principal and interest. Description of Services Manage the debt for the Regional Flood Control District, Transportation bonds, General Obligation bonds, and the lease purchases of the Public Works Building, the Justice Building, and the County jail facility. Debt for the Justice Building and the County jail facility lease purchases that was previously managed in General Fund Debt Service will be managed in Debt Service effective fiscal year 2011/12. (Note: See the Long Term Debt Service Schedule portion, in the Supplemental Information section, for the Reconciliation of Long Term Debt to Budgeted Debt Service Expenditures.) Program Goals and Objectives - Account for long term debt and provide payment in an accurate and timely manner FY 2011/2012 Actual Program Performance Measures Transactions accurately recorded FY 2012/2013 Estimated 100% FY 2013/2014 Planned 100% FY 2011/2012 Actual 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Operating Expenses Debt Service Total Program Expenditures 33,018,518 104,318,708 112,966,351 124,043,471 137,337,226 112,966,351 124,043,471 66,148,045 11,166 242,234 63,090,152 - 59,611,817 - 66,401,445 63,090,152 59,611,817 - - - Net Operating Transfers In/(Out) 25,237,065 58,038,443 64,072,901 Fund Balance Decrease/(Increase) 45,698,717 (8,162,244) 358,753 Other Funding Sources - - - Total Program Funding 137,337,226 112,966,351 124,043,471 Program Funding by Source Revenues Property Taxes Intergovernmental Investment Earnings Other Revenue Total General Fund Support 10-91 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Non Departmental Program: Employee Benefit Liability Fund Function Provide a centralized account to fund employee benefit payoffs. Description of Services Consolidate into one centralized account the payoff to terminating and retiring employees of up to 240 hours of unused vacation leave and the allowable percentage of accumulated sick leave as provided by Pima County Personnel Policies. Program Goals and Objectives - Ensure that appropriate funds are budgeted to cover payoffs to employees required by County policies Program Performance Measures FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned Required employee payoffs funded yes n/a n/a FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Total Program Expenditures 1,000,000 - - 1,000,000 - - - - - 1,000,000 - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,000,000 - - General Fund Support Net Operating Transfers In/(Out) 10-92 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Non Departmental Program: General Government Revenues Function Record all revenues associated with the General Fund that are not generated by specific departments. Description of Services Forecast and monitor General Fund revenues and advise County management of any anticipated changes in revenue or the County's revenue base. (Note: See the Summary of Other Financing Sources and Interfund Transfers, in the State Reports section, for details regarding Net Operating Transfers Out.) Program Goals and Objectives - Provide timely and accurate revenue information to County management - Ensure that earned revenues are actually received FY 2011/2012 Actual Program Performance Measures Revenue status reports produced FY 2012/2013 Estimated 9 FY 2013/2014 Planned 9 FY 2011/2012 Actual 9 FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 64,205 326,245 705,000 705,000 390,450 705,000 705,000 291,576,746 121,297,388 2,670,207 1,138,894 515,869 17,248,101 280,910,688 120,919,045 2,490,000 380,000 155,000 12,477,038 285,500,195 126,935,500 2,759,170 150,000 192,500 15,468,834 434,447,205 417,331,771 431,006,199 (412,230,918) (386,768,688) (421,212,236) (21,825,837) (29,858,083) (9,088,963) Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 390,450 705,000 705,000 Program Funding by Source Revenues Property Taxes Intergovernmental Licenses & Permits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) 10-93 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Non Departmental Program: Improvement Districts Function Account for the accumulation and the transfer of funds for repayment of interfund loans for Improvement Districts. Description of Services Accumulate funds for outstanding Improvement Districts to repay appropriate County departments for interfund loans. Program Goals and Objectives - Account for Improvement District interfund loan funds accumulation and timely transfer to proper County departments FY 2011/2012 Actual Program Performance Measures Transactions accurately recorded 100% FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned n/a n/a FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Total Program Expenditures - - - 245,020 4,979 460 - - 250,459 - - General Fund Support - - - Net Operating Transfers In/(Out) - - - (250,459) - - Other Funding Sources - - - Total Program Funding - - - Program Funding by Source Revenues Special Assessments Miscellaneous Revenue Investment Earnings Other Special Revenue Total Fund Balance Decrease/(Increase) 10-94 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Non Departmental Program: Mandated Payments Function Fund and administer the County's contribution to state health care programs. Description of Services Pay the County's contributions to Arizona Health Care Containment System (AHCCCS) Acute Care and to the Arizona Long Term Care System (ALTCS) programs, as well as additional contributions resulting from the October, 2001 implementation of Proposition 204. (Note: Prior to fiscal year 2013/14 this program is a part of Institutional Health-Health Care Financing program.) Program Goals and Objectives - Avoid sanctions and penalties through timely payment of the County's contributions to state health care delivery systems Program Performance Measures Timely payments made to mandated state health programs FY 2011/2012 Actual FY 2012/2013 Estimated n/a n/a FY 2011/2012 Actual FY 2013/2014 Planned 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Operating Expenses Total Program Expenditures - - 58,577,293 - - 58,577,293 General Fund Support - - 58,577,293 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - - 58,577,293 10-95 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Non Departmental Program: Non Departmental Function Budget and provide for expenditure and/or revenue authority for specified General Fund programs, projects, and items for which no direct responsibility has been assigned to any single department. Report the General Fund portion of self insurance reserve (SIR) payments. Description of Services Report the receipt of the Transient Lodging Excise Tax revenues and the payment of $3,270,000 to Visit Tucson, formerly known as the Metropolitan Tucson Convention & Visitors Bureau (MTCVB). This tax is only charged to hotels/motels located in unincorporated areas of Pima County. Provide expenditure authority for dues to the County Supervisors Association of $91,935 and the U.S. Mexico Border Counties Coalition of $12,608, and Lobbyist costs of $42,700. Provide expenditure authority of $105,249 for Special Projects, $21,799 for Bond Oversight, $1,185,560 for Photo Traffic Enforcement and $2,114,910 for the General Fund portion of self insurance costs. Also, provide expenditure authority to the Pima Health System Transition Fund to repay an Arizona Department of Commerce loan of $700,000. Budget net revenues of $485,000 for the towing component of the Sheriff Department Vehicle Impound Program, revenues of $2,666,310 for Photo Traffic Enforcement, and revenues of $17,314 for the Rural Metro Pima County Wireless Integrated Network (PCWIN) Radio Loan Repayment. Program Goals and Objectives - Provide and account for all Non Departmental activities FY 2011/2012 Actual Program Performance Measures Transactions accurately recorded FY 2012/2013 Estimated 100% FY 2013/2014 Planned 100% FY 2011/2012 Actual 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 16,485 13,091,700 1,884,628 6,031,030 84,997 7,459,764 13,108,185 7,915,658 7,544,761 3,155,888 1,603 - 3,180,000 700,000 - 3,270,000 1,279,279 1,356,814 532,531 3,157,491 3,880,000 6,438,624 15,959 - - 15,959 - - 9,906,414 3,527,170 406,137 23,580,734 (123,581) (18,500,000) (23,552,413) 632,069 19,200,000 Other Funding Sources - - - Total Program Funding 13,108,185 7,915,658 7,544,761 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-96 Pima County FY 2013/2014 Adopted Budget Office of Emergency Mgmt & Homeland Security Expenditures: 3,969,409 Revenues: FTEs 2,775,136 11.2 Function Statement: Establish and maintain the highest possible quality emergency prevention, preparedness, response, mitigation and recovery function to protect the lives and property of the residents of Pima County in the event of a natural or man-made disaster through planning; the conduct of training and exercises; the establishment and maintenance of a state-of-the-art Emergency Operations Center; and coordination and communications with all departments within Pima County, emergency response agencies at the local, state, tribal, and federal level, and the public at large. Mandates: ARS Title 26, Chapter 2: Emergency Management Expenditures by Program OEM Radio System 34.29% Emergency Mgt/Homeland Security 65.71% Sources of All Funding Fund Balance Decrease 17.08% General Fund Support 13.01% Department Revenue 69.91% 10-97 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Office of Emergency Management & Homeland Security FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Emergency Mgt/Homeland Security OEM Radio System 1,177,397 - 919,951 1,000,000 2,608,197 1,361,212 Total Expenditures 1,177,397 1,919,951 3,969,409 Emergency Mgt/Homeland Security OEM Radio System 1,907,302 - 417,126 - 2,091,793 683,343 Total Revenues 1,907,302 417,126 2,775,136 362,346 504,249 516,404 - 1,000,000 - (1,092,251) (1,424) 677,869 - - - 1,177,397 1,919,951 3,969,409 Emergency Mgt/Homeland Security OEM Radio System 11.6 - 8.6 9.1 8.2 3.0 Total Staffing (FTEs) 11.6 17.7 11.2 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-98 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Emergency Management & Homeland Security Program: Emergency Mgt/Homeland Security Function Prevent and/or mitigate the loss of life and reduce property damage to the citizens of Pima County resulting from both human-caused and natural disasters in accordance with Arizona Revised Statutes Title 26 and Pima County Code Title 19. Description of Services Provide professional emergency management services including planning and prevention, protection, response and recovery activities and training to protect lives, property and the environment in the event of a disaster. Develop County emergency response and mitigation plans. Coordinate with and assist other jurisdictions within the County, the State, the region and at the federal level to develop coordinated, interoperable response capabilities to ensure the highest level of individual and agency preparedness to respond to and recover from a disaster. Perform all emergency management tasks required by law and local mandate. Comply with Homeland Security Presidential Directives, National Incident Management System and National Response Plan, National Infrastructure Protection Plan, and National Preparedness Goals and Guidance. Provide emergency response and management training opportunities to trainers throughout the jurisdiction. Maintain and operate a state-of-the-art Emergency Operations Center (EOC). Program Goals and Objectives - Ensure all jurisdictions within Pima County have access to accurate and complete information to enable them to respond to emergency situations and/or threats to homeland security, efficiently and effectively to safeguard the lives and property of the residents of Pima County - Maintain an EOC in a constant state of readiness to ensure private sector, volunteer agencies, local, county, tribal, state and federal organizations have the ability to activate emergency plans, communicate and operate in a coordinated fashion during an emergency - Open and make the EOC operational within one hour of notification from the Board of Supervisors, County Administrator or a municipality within Pima County - Implement a web based Emergency Management software program to enable users to interface with the EOC from remote locations - Reduce response and recovery costs to the county by providing and maintaining a comprehensive, coordinated County Emergency Operations Plan and Multi-jurisdictional Hazard Mitigation Plan with on-going mitigation projects to prevent or mitigate the loss of life and property from a natural or human-caused disaster - Coordinate, conduct, and participate in regular, realistic, all hazards, emergency response exercises for county agencies and local jurisdictions - Coordinate and provide regular, quality federal and state training courses to response agencies, local municipalities, private and public sector partners, volunteer agencies, and County departments FY 2011/2012 Actual Program Performance Measures Exercises Conducted/Attended Community Emergency Response Team (CERT) classes Citizens trained in CERT Business presentations Civic presentations Neighborhood presentations Events for community planning and preparedness activities and exercises 10-99 13 7 124 14 7 1 8 FY 2012/2013 Estimated 30 20 100 6 12 3 2 FY 2013/2014 Planned 20 20 100 12 12 6 4 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Emergency Management & Homeland Security Program: Emergency Mgt/Homeland Security FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 717,218 462,679 (2,500) 767,811 152,140 - 787,898 1,820,299 - 1,177,397 919,951 2,608,197 479 - - 479 - - 1,906,424 240 159 417,126 - 2,091,793 - 1,906,823 417,126 2,091,793 362,346 504,249 516,404 - - - (1,092,251) (1,424) - Other Funding Sources - - - Total Program Funding 1,177,397 919,951 2,608,197 11.6 8.6 8.2 Program Funding by Source Investment Earnings Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-100 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Emergency Management & Homeland Security Program: OEM Radio System Function Provide funding for operating and maintenance costs associated with the Radio System established by the Pima County Wireless Integrated Network (PCWIN) project including the Pima Emergency Communications and Operations Center (PECOC) that are not included in other Pima County departmental budgets. Description of Services Monitor PCWIN Radio System operating and maintenance costs. Allocate costs to individual tenant agencies. Program Goals and Objectives - Ensure all Radio System operating and maintenance costs are budgeted - Submit annual budget request by due date Program Performance Measures All Operating & Maintenance costs budgeted FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned n/a yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - 749,046 250,954 779,397 581,815 - 1,000,000 1,361,212 Miscellaneous Revenue Charges for Services Other Special Revenue Total - - 420,777 262,566 - - 683,343 General Fund Support - - - Net Operating Transfers In/(Out) - 1,000,000 - Fund Balance Decrease/(Increase) - - 677,869 Other Funding Sources - - - Total Program Funding - 1,000,000 1,361,212 9.1 3.0 Program Funding by Source Revenues Program Staffing FTEs - 10-101 This page intentionally left blank. 10-102 Pima County FY 2013/2014 Adopted Budget Office of Sustainability & Conservation Expenditures: 312,825 Revenues: FTEs 4,000 15.0 Function Statement: Ensure that social, environmental, and economic dimensions of sustainability policy adopted by the Board of Supervisors are considered and incorporated into County planning, projects, and development. Mandates: None Note: As part of the reorganization of various administrative functions by the County Administrator, the Cultural Resources Division of the Public Works Administration Department; the Office of Conservation, Science, and Environmental Policy; and the Sustainability Program from the County Administrator Department were consolidated into the Office of Sustainability and Conservation in the Public Works functional area. Note: Expenditure percentages for Conservation Science, Cultural Resource, and Sustainability are based on gross expenditures of $1,374,883 and shown only for illustrative purposes, as all of the costs of these programs except $310,325 are transferred to other Public Works Departments and $2,500 remain in grants programs. Expenditures by Program Sustainability Programs 10.81% Conservation Science 36.01% Office of Sustainability & Conservation 22.06% Cultural Resources & Historic Preservation 31.12% Sources of All Funding Fund balance Decrease 0.18% Revenue 0.29% General Fund Support 22.28% Absorbed by other PW Depts. 77.25% 10-103                  !  $%    " !  " # !       $ $% &   *+++  ,$       ,$   !"! '!   '    " (' ) ' #  ##! # ! ('' "') ! # # ""! , $%  +&' )&)*) "&'(   - !  ! ## -   & "(+&'' #& " # # '! " ! - - - - (' )  ! - - - +&' )&)*) "&'(      $ $% &   *+++  ,$       ,$  4 "4! - 4 4 4 4 4 "4 4 4 4 ,  .,$/ 0( "0)     -  $ $% &   *+++  ,$     , -  . $   / *  0 +1 (* )  $ 2(1 ) * 3    ,     .,$/  10-104 (0 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Conservation Science Function Provide leadership, guidance, and innovative science products to achieve consistent implementation of the County's policies for the natural environment and to help ensure that the biological goal of the Sonoran Desert Conservation Plan (SDCP) is met. Description of Services Refine departmental procedures, programs, and requirements to accomplish SDCP goals and maintain compliance with the Section 10 permit. Implement the County's Ecological Monitoring Program. Review state, federal, and large-scale private proposals that may potentially impact the natural and biological resources. (Note: As part of the reorganization of various administrative functions by the County Administrator, the Cultural Resources Division of the Public Works Administration Department; the Office of Conservation, Science, and Environmental Policy; and the Sustainability program within the County Administrator Department were consolidated into the new Office of Sustainability and Conservation in the Public Works Functional Area. The historical information of this program is embedded in the County Administrator Program of the County Administrator.) Program Goals and Objectives - Improve County decisions by providing the best-available natural resource information including status and trends of key contributing factors - Integrate SDCP goals and objectives with County planning efforts and procedural requirements - Establish parity between natural resource and biological conservation requirements applied to County operations and regulation of private entities - Oversee implementation of the County's Multi-Species Conservation Plan Program Performance Measures Draft of Environmental Impact Statement prepared Ecological Monitoring Plan with data management completed Public comments addressed Departmental responsibilities for Multi-species Conservation Plan to be finalized FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned n/a n/a n/a n/a yes yes yes yes yes yes yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 81,841 17,724 (60,624) 62,050 34,504 55,450 99,565 1,426 89,954 99,565 1,426 89,954 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 99,565 1,426 89,954 4.0 3.9 6.0 Program Funding by Source General Fund Support Program Staffing FTEs 10-105 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Cultural Resources and Historic Preservation Function Provide management, technical, and administrative services to all County departments and the public ensuring compliance with federal, state, and County historic preservation laws and policies. Manage County historic preservation bond projects. Promote cultural resource conservation and implement historic preservation projects throughout Pima County. Description of Services Review all County Capital Improvement Program projects and private sector development proposals and plans. Manage and protect County owned cultural resources. Procure and administer grants; provide public information and heritage education; develop and implement Sonoran Desert Conservation Plan (SDCP) policies for cultural resources and ranching; develop and implement 1997 and 2004 bond program historic preservation projects; and assist designation of the Santa Cruz Valley National Heritage Area. Implement inventory, evaluation, impact assessments, and mitigation as necessary. (Note: As part of the reorganization of various administrative functions by the County Administrator, the Cultural Resources Division of the Public Works Administration Department; the Office of Conservation, Science, and Environmental Policy; and the Sustainability Program within the County Administrator Department were consolidated into the new Office of Sustainability and Conservation in the Public Works Functional Area. For historical information, see the Cultural Resources Program in Public Works Administration.) (Note: Except for the Program Expenditures by Object listed below, a portion of the program's expenditures will be allocated to the other departments in the Public Works functional area.) Program Goals and Objectives - Review and ensure compliance of County and private sector development projects - Define project scopes of work for cultural resources services contracts - Develop plans for Cultural Resources and Open Space preservation Program Performance Measures Preservation bond funds expended Compliance actions for County projects reviewed Compliance reviews for private development reviews FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $0 0 0 $0 0 0 $335,000 125 150 FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 145,175 (69,855) (120,844) 41,520 (131,717) 54,100 75,320 (79,324) (77,617) 10,000 - 5,000 - 10,000 5,000 - Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total 10-106 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Cultural Resources and Historic Preservation 65,320 (84,324) (77,617) Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 75,320 (79,324) (77,617) General Fund Support Program Staffing FTEs 6.5 10-107 4.0 4.0 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Office of Sustainability and Conservation Function Provide leadership in Policy development and implementation and provide administrative and special technical support to Office of Sustainability and Conservation programs and surveys. Description of Services Oversee conservation and sustainability policy development. Oversee the proposed Lowland Leopard Frog Biological Survey as it directly relates to key conservation themes of the County, including the biological goal of the Sonoran Desert Conservation Plan and the forthcoming Multi species Conservation Plan. Understand the distribution and abundance of this species in and around County owned and managed lands to ensure that the County can manage these populations and ensure their continued survival in this area. Conduct a baseline survey (i.e., the proposed Lowland Leopard Frog Biological Survey) for important conservation endeavors. Program Goals and Objectives Complete survey within the grant specifications Program Performance Measures Complete the survey within the grant specifications by 12/31/2013 FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned n/a n/a yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,207 217,408 10,574 130,248 21,575 1,207 227,982 151,823 - - 4,000 - - 4,000 - 352,188 - - 352,188 - 1,207 222,988 145,323 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - (347,194) 2,500 Other Funding Sources - - - Total Program Funding 1,207 227,982 151,823 4.0 3.0 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total General Fund Support Program Staffing FTEs - 10-108 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Sustainability Programs Function Create and maintain a sustainable community by promoting individual well-being and opportunity, sound resource conservation and stewardship, and a strong and diverse economy for all residents. Description of Services Work to enhance sustainable practices and operational efficiency in Pima County. Partner with others to develop innovative programs and activities and incorporate roundtable multi-discipline decision-making into planning and implementation efforts for the workplace, neighborhood, community, and region. (Note: As part of the reorganization of various administrative functions by the County Administrator, the Cultural Resources Division of the Public Works Administration Department; the Office of Conservation, Science, and Environmental Policy; and the Sustainability Program within the County Administrator Department were consolidated into the new Office of Sustainability and Conservation in the Public Works Functional Area. The historical information of this program is embedded in the County Administrator Program of the County Administrator.) Program Goals and Objectives - Coordinate the ongoing implementation of the Sustainable Action Plan for County operations Prepare 'Report Card' on Sustainability goals met through the Action Plan Provide training to County staff on green purchasing and other operational efforts Participate in community outreach and education Integrate sustainability principles into land use planning and County projects Program Performance Measures Annual Sustainability Report Card for County Operations prepared Active participation with the Development Services Infrastructure Planning team FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned n/a n/a yes yes yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 88,879 5,211 130,235 11,650 139,565 9,100 94,090 141,885 148,665 General Fund Support 94,090 141,885 148,665 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 94,090 141,885 148,665 1.0 2.0 2.0 Program Staffing FTEs 10-109 This page intentionally left blank. 10-110 Pima County FY 2013/2014 Adopted Budget Procurement Expenditures: 2,389,027 Revenues: FTEs 3,000 31.7 Function Statement: Procure all materials and services for County departments, except as specified by delegation pursuant to the procurement code or under the small purchase procedure. Administer the County Small Business Enterprise (SBE) Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Pima County Living Wage Ordinance 2002-1 through assistance, review, and monitoring of eligible Pima County contracts. Manage the contracts review approval process. Provide vendor/business assistance and education to vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Mandates: ARS Title 11: Counties, Title 34: Public Buildings and Improvements; Pima County Code Title 11: Procurement Code, Title 20: The Small Business Enterprise Participation Program; and Board of Supervisors Policy D29 Purchasing/Printing Expenditures by Program Administration 18.23% Vendor Relations & SBE Program 12.04% Design & Construction 27.57% Materials & Services 42.16% Sources of All Funding Department Revenue 0.13% General Fund Support 99.87% 10-111 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Procurement FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Administration Design & Construction Materials & Services Vendor Relations & SBE Program 531,024 557,204 884,207 264,511 530,858 580,396 911,162 289,036 435,403 658,578 1,007,324 287,722 2,236,946 2,311,452 2,389,027 Administration Design & Construction Materials & Services Vendor Relations & SBE Program 85,930 113 575 - 3,000 3,000 Total Revenues 86,618 3,000 3,000 2,150,328 2,308,452 2,386,027 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 2,236,946 2,311,452 2,389,027 Administration Design & Construction Materials & Services Vendor Relations & SBE Program 8.0 7.0 11.6 4.0 7.0 7.0 11.7 6.0 5.0 8.0 13.7 5.0 Total Staffing (FTEs) 30.6 31.7 31.7 Total Expenditures Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 10-112 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Procurement Program: Administration Function Provide the administrative functions of the department. Conduct contracts review; provide training; ensure compliance with policies and procedures; and support County Enterprise Business System, Vendor Self Service System (VSS), and Vendor Registration and Messaging Portal (VRAMP). Description of Services Provide general management for all aspects of the Procurement function in Pima County as defined in the Pima County Code and Board of Supervisors Policies. Implement practice, competency and systems changes, and associated procurement training to promote retention of employees and generate significant productivity improvements. Identify enhancement projects that are also expected to be of value to other departments. Provide services to other agencies and the community in general. Provide a centralized control point where all contracts are reviewed for compliance with the Pima County Procurement Code, policies, and procedures prior to execution. Maintain contracts in the central repository for the County. Oversee contracts processing and enter relevant data into the County Enterprise Business System. Provide contract training to departments. Manage the disposition of surplus personal property. Maintain and distribute the Procurement Policy and Procedures Manual. Upgrade and maintain the department systems for vendors, users, County Enterprise Business System, and electronic contracts. Maintain and update the department Internet and Intranet websites. Publish solicitations, notice of awards, and other related documents online. Maintain the PCard website for card administrators and users. Arrange and setup multi-media presentations for County departments. Coordinate online surplus property auctions. Conduct online Countywide and vendor satisfaction surveys. Serve on Countywide e-Government/Systems committee. Program Goals and Objectives - Provide Countywide training and assistance with purchasing policies and procedures - Maintain current Procurement Department policies and procedures - Continue to receive the Outstanding Agency Accreditation Achievement Award from the National Institute of Governmental Purchasing - Continue to receive the Achievement of Excellence in Procurement Award from the National Purchasing Institute Program Performance Measures Training sessions provided Policies/procedures maintained Outstanding Agency Accreditation Achievement Award received Achievement of Excellence in Procurement Award received FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 76 3 yes yes 75 6 yes yes 75 6 yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 10-113 516,627 14,397 516,538 14,320 409,360 26,043 531,024 530,858 435,403 85,930 - - 85,930 - - Pima County FY 2013/2014 Adopted Budget Program Summary Department: Procurement Program: Administration 445,094 530,858 435,403 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 531,024 530,858 435,403 8.0 7.0 5.0 General Fund Support Program Staffing FTEs 10-114 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Procurement Program: Design & Construction Function Procure design, construction, and related services for all County departments under the authority of Title 34 Arizona Revised Statutes and BOS Policy D29.1. Consult with Public Works departments and Facilities Management regarding solicitations, project delivery methods, management and contracts administration. Description of Services Procure construction, architectural, engineering, and related services for the Public Works, Facilities Management, Regional Wastewater Reclamation, Transportation, Environmental Quality, Development Services, Natural Resources, Parks and Recreation, and the Regional Flood Control District. Identify salient issues and unique characteristics associated with each project. Work with the County Attorney to research, develop, or tailor correspondingly appropriate solicitation and contract language for both consulting and construction contracts. Identify and apply federal grant requirements where needed. Research and recommend alternative project delivery methods. Manage the procurement and evaluation process, draft award documents, and manage the contract and amendment/change order signature processes. Ensure consistency with federal, state and county law and policy. Process all change orders and amendments for construction, architectural, engineering, and related contracts. Craft appropriate documents. Program Goals and Objectives - Maintain service to client departments - Limit the number of requisitions greater than 90 days old at an average of no more than 1 per week - Update policies/procedures as necessary FY 2011/2012 Actual Program Performance Measures Average requistions more than 90 days old per week Policies/procedures maintained FY 2012/2013 Estimated 1 1 1 1 FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Planned 1 5 FY 2012/2013 Adopted FY 2013/2014 Adopted 542,233 14,971 564,418 15,978 649,878 8,700 557,204 580,396 658,578 113 - - 113 - - 557,091 580,396 658,578 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 557,204 580,396 658,578 7.0 7.0 8.0 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-115 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Procurement Program: Materials & Services Function Provide tactical and strategic guidance to all County departments regarding centralized procurement and decentralized purchasing on a wide variety of materials and complex services primarily covered in Chapter 11 of the Procurement Code, with the exception of Design and Construction Services, governed by Title 34 of Arizona Revised Statutes. Administer the PCard Program and act as the central interpretive authority regarding Procurement policy, code, procedure, and practice. Description of Services Establish and maintain purchase agreements for all County departments utilizing specifications provided by the requesting department(s) and procurement processes prescribed by the Pima County Procurement Code and Board of Supervisors Procurement Policies. Procure all materials and services required by the County with the exception of construction related requirements that are procured by the Design and Construction Division. Manage the PCard Payment Program to ensure the prudent expenditure of public funds and to optimize rebate revenues. Participate in cooperative alliances to identify collaborative procurement opportunities, leverage procurement volume and agency productivity, establish purchase agreements that may be utilized by other regional public procurement agencies and exchange and promote the use of advanced strategic practices and initiatives. Provide to all County departments formal training, guidance, and support regarding their procurement related responsibilities. Develop specifications which significantly impact costs and supplier performance and comply with procurement related law, policy, and procedures. Perform periodic audits of operating department procurement and purchasing activities and provide guidance regarding desirable corrective actions to department directors, heads, and elected officials. Develop procurement procedures and make recommendations to the County Administrator regarding procurement related processes and Administrative Procedures. Program Goals and Objectives - Maintain service to client departments - Limit the number of requisitions greater than 90 days old at an average of no more than 1 per week - Update policies/procedures as necessary - Ensure compliance with PCard policy - Review online PCard transactions within 24 hours of posting - Review PCard transaction documentation for compliance to policy within 5 days of receipt - Generate General Fund revenue through PCard rebates - To increase rebate revenues, work with accounts payable to pay Contract (CT), Purchase Order (PO) and Delivery Order (DO) invoices Program Performance Measures PCard rebate generated Average requisitions more than 90 days old per week Policies/procedures updated/improved Percent of online PCard transactions reviewed within 24 hours of posting Percent of online PCard transactions reviewed for compliance to policy within 5 days of receipt of documentation 10-116 FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $83,400 2 9 100% $77,070 2 9 100% $80,000 1 12 100% 100% 100% 100% Pima County FY 2013/2014 Adopted Budget Program Summary Department: Procurement Program: Materials & Services FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2012/2013 Adopted FY 2013/2014 Adopted 869,478 14,729 892,576 18,586 1,003,309 4,015 884,207 911,162 1,007,324 244 331 - - 575 - - 883,632 911,162 1,007,324 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 884,207 911,162 1,007,324 11.6 11.7 13.7 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-117 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Procurement Program: Vendor Relations & SBE Program Function Manage Pima County Vendor Relations, Small Business Enterprise (SBE), and Living Wage Compliance programs as mandated by Pima County Ordinances 1997-44 and 2002-1. Oversee creations and modifications of over 15,000 vendor records in AMS Advantage through Vendor Self Service (VSS) and Vendor Registration and Messaging Portal (VRAMP) and manually entered by Vendor Relation Staff. Create and modify Policies and Procedures for Vendor Records. Make recommendations for revisions/upgrades to VSS and VRAMP. Create and modify SBE and Living Wage Ordinances as necessary. Ensure compliance with the Living Wage Ordinance through assistance, review, and monitoring of eligible Pima County contracts. Assist Pima County departments with SBE compliance in design and construction projects and in the procurement of goods and services. Monitor expenses and procurement opportunities offered in County SBE efforts. Description of Services SBE Program: Provide SBEs with assistance in conducting business with Pima County including notification of procurement opportunities, bid preparation, training, bonding, and insurance information. Review all County construction projects for SBE participation. Set individual project goals. Attend pre-bid and pre-construction meetings to facilitate SBE utilization and reporting on eligible projects. Evaluate SBE participation in professional service and architectural and engineering (A & E) contract proposals and assign points in the evaluation process. Maintain a list of certified SBE businesses. Assist SBE vendors in certification efforts with the city of Tucson. Conduct training seminars and community outreach events for current and prospective County vendors. Sponsor, attend, and participate in trade shows, committees, and training events open to the entire business community to increase Pima County business participation. Living Wage Program: Provide for compliance with the adopted Living Wage Ordinance No. 2002-1 which mandates a living wage requirement for inclusion in County contracts for specific services utilized by Pima County Government. Provide for the review and monitoring of eligible contracts under covered services with Pima County. Vendor Relations: Maintain and update the Pima County Vendor and Employee Records (AMS Advantage) which provides current vendor information to assist in procurement opportunities to all departments in Pima County and provides current payment information on the vendor records to assure proper and prompt payments to vendors. Provide education and vendor assistance through collaborative outreach events with state and local agencies. Conduct training and/or seminars to educate vendors regarding the process of how to do business with Pima County. Living Wage, SBE, and Disadvantaged Business Enterprise (DBE) Compliance: Review all County projects with SBE/DBE participation goals, and track prime contractor performance, payments, and program compliance as outlined in Ordinance 1997-44. Monitor payment and SBE utilization of A & E and professional services contracts for contractor performance evaluations. Ensure program compliance through on-site visit compliance investigations and through contract payment review and verification. Program Goals and Objectives - Review Vendor Self Service (VSS) for errors and make recommendations for improvements - Create and maintain all vendor and employee records in AMS Advantage - Maintain SBE local vendors in AMS Advantage - Maintain SBE vendor training programs - Review projects for SBE/DBE goals - Review projects for SBE/DBE compliance - Maintain certified SBE vendors - Review Living Wage contracts - Continue on-site Living Wage compliance visits - Increase County vendors in database - Update policies/procedures as necessary 10-118 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Procurement Program: Vendor Relations & SBE Program FY 2011/2012 Actual Program Performance Measures Minority-owned SBE vendors in database On-site Living Wage compliance visits County vendors in database Policies/procedures updated/improved Woman-owned SBE vendors in database Non minority- and woman-owned SBE vendors in database SBE vendor training programs provided Projects reviewed for SBE/DBE goals Projects reviewed for SBE/DBE compliance Pima County sponsored SBE outreach activities Certified SBE vendors Living Wage contracts reviewed FY 2012/2013 Estimated 64 28 15,300 4 56 90 13 60 60 7 210 30 60 28 15,500 4 60 90 13 60 60 7 220 30 FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Planned 60 22 15,500 4 60 90 13 60 60 5 220 33 FY 2012/2013 Adopted FY 2013/2014 Adopted 258,875 5,636 277,357 11,679 284,410 3,312 264,511 289,036 287,722 - 3,000 3,000 - 3,000 3,000 264,511 286,036 284,722 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 264,511 289,036 287,722 4.0 6.0 5.0 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-119 This page intentionally left blank. 10-120 Pima County FY 2013/2014 Adopted Budget Recorder Expenditures: 4,438,382 Revenues: FTEs 3,575,261 47.0 Function Statement: Ensure prompt and efficient imaging and indexing of documents presented for public recording. Provide for the expeditious retrieval and reproduction of documents previously recorded. Maintain voter registration rolls. Conduct early voting activity and other election related activities. Mandates: ARS Title 11: Counties; Title 16: Elections and Electors; Title 19: Initiative, Referendum and Recall; Title 39: Public Records, Printing and Notices; and Title 48: Special Taxing Districts Expenditures by Program Administration 9.82% Voter Registration 25.45% Information Services 43.71% Recorder Division 21.02% Sources of All Funding Fund Balance Decrease 24.09% Department Revenue 75.91% 10-121 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Recorder FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Administration Information Services Recorder Division Voter Registration 387,655 936,383 714,904 2,242,709 406,092 1,328,816 906,634 2,398,749 435,913 1,939,958 932,977 1,129,534 Total Expenditures 4,281,651 5,040,291 4,438,382 Administration Information Services Recorder Division Voter Registration 20 612,175 2,178,221 906,655 752,380 1,865,180 153,317 949,156 2,275,976 204,910 Total Revenues 3,697,071 2,770,877 3,430,042 422,487 1,501,578 (80,262) - - - 162,093 767,836 1,088,602 - - - 4,281,651 5,040,291 4,438,382 Administration Information Services Recorder Division Voter Registration 4.0 10.0 17.0 14.0 4.0 13.0 17.0 13.0 4.0 13.0 17.0 13.0 Total Staffing (FTEs) 45.0 47.0 47.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-122 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Recorder Program: Administration Function Provide management, budget oversight, and resources procurement for the Recorder Division, Voter Registration Division, and Information Services group in the department. Description of Services Ensure compliance with statutory mandates and set policies for the department and the implementation of those policies. Hire, supervise, monitor, and evaluate department personnel. Oversee the budget and monitor the use of public funds in both revenue and expenditures. Purchase adequate resources, equipment, technology, and supplies for the department. Program Goals and Objectives - Ensure statutory mandates are met at all times in both the Document Recording Division and Voter Registration Division - Ensure public funds allocated to the Department are expended in compliance with County policy and state law and that all revenue received is properly accounted for and deposited in accordance with County policy - Procure adequate resources, supplies, and equipment to enable the employees of the Department to perform their functions FY 2011/2012 Actual Program Performance Measures Statutory mandates under Titles 16 and 19 of the Arizona Revised Statutes are met Statutory mandates under Title 11 of the Arizona Revised Statutes are met All necessary supplies and production materials are purchased so that there is no downtime due to a shortage of supplies or materials FY 2012/2013 Estimated FY 2013/2014 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 379,160 8,495 398,242 7,850 421,163 14,750 387,655 406,092 435,913 10 10 - - 20 - - 387,635 406,092 435,913 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 387,655 406,092 435,913 4.0 4.0 4.0 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-123 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Recorder Program: Information Services Function Maintain the hardware and software systems in use by both the Recording Division and the Voter Registration Division in order to keep the system in operation with minimal to zero unplanned downtime. Modernize hardware and software systems as necessary. Make electronic images and permanent record archival quality films of every page of every document accepted for recording. Description of Services Provide information to the public about recording transactions and upcoming elections on a 24 hour a day seven days a week basis. Ensure that the system is operational with minimal to no unplanned down time. Evaluate not only the operation of the system and the proper storage of all data but also monitor the system on a 24 hour basis and recommend both hardware and software changes and upgrades necessary for optimal operations. Review election related laws at both the state and federal levels which frequently change and make required programmatic changes to the computer system. Make any programming changes required by federal or state legislative changes prior to the next scheduled elections to ensure compliance with statutory mandates. Make and store electronic images of all documents submitted for recording so that the documents can be quickly and easily retrieved by the public. Make archival quality film images of each page of every recorded document for permanent preservation. Program Goals and Objectives - Keep the Recorder's Office computer system operational with minimal to zero unplanned downtime - Implement statutory changes at the state and federal level as well as changes necessary to provide election services to local jurisdictions - Perform annual evaluation and upgrades to system software and hardware as required by manufacturer or developer updates - Continue modernizaton of the Voter Registration system to migrate to a newer upgraded database platform and a more modern computer programming language for completion at the end of the fiscal year - Make electronic images of all documents submitted for recording to allow for electronic retrieval of the images by the public and make permanent archival film images of each page of each recorded document for permanent retention FY 2011/2012 Actual Program Performance Measures Maintain computer system with no unplanned downtime Voter registration program modified as needed to implement statutory or jurisdictional mandates prior to next election Computer programs updated as necessary within one year of release of new versions Computer system maintained and upgraded for most efficient operations possible FY 2012/2013 Estimated FY 2013/2014 Planned 100% 100% 100% 100% 100% 100% 90% 95% 100% 75% 85% 95% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 558,061 318,471 59,851 618,466 530,350 180,000 716,608 775,850 447,500 936,383 1,328,816 1,939,958 8,441 603,734 7,150 745,230 5,200 943,956 612,175 752,380 949,156 Program Funding by Source Investment Earnings Charges for Services Other Special Revenue Total 10-124 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Recorder Program: Information Services General Fund Support - - - Net Operating Transfers In/(Out) - - - 324,208 576,436 990,802 Other Funding Sources - - - Total Program Funding 936,383 1,328,816 1,939,958 10.0 13.0 13.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 10-125 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Recorder Program: Recorder Division Function Provide quality service to the public by ensuring the prompt and efficient indexing and review of documents submitted to become part of the official transaction records of Pima County in compliance with the mandates of Title 11 of the Arizona Revised Statutes. Description of Services Review documents submitted to the department which become part of the offical real estate and commercial records of Pima County for compliance with statutory requirements under Title 11 of the Arizona Revised Statutes. Enter grantor, grantee, and beneficiary information accurately into the indexing system so that the document can be retrieved at a later date. Collect the required statutory fees for the recording services and ensure that those fees are properly deposited and accounted for as required under County procedures. Provide assistance to the public in researching and making copies of documents that were recorded previously. Program Goals and Objectives - Review each document submitted for statutory compliance, proper indexing, and appropriate fees collected within one business day of receipt of the document by the office - Conduct a full second check by another operator to ensure indexing accuracy within three business days of receipt of the document - Use the actual date of receipt of the document by the Recorder's Office as the initial entry of the document into the computer system in order to comply with statutory mandates - Collect all required statutory fees and account for them properly with daily audits of reciepts for each employee - Assist members of the public entering the office to record documents or to research previously recorded documents within five minutes of their arrival at the office FY 2011/2012 Actual Program Performance Measures Days to complete primary data entry and second checking of all recorded documents Days to complete full processing of all documents including digital imaging and film Documents presented for recording are reviewed and entered in the computer system on the date of receipt All data entry information is reviewed for accuracy (second check) Data entry accuracy rate of 100 percent is acheived All appropriate documents are returned by mail or private/commerical courier Public walk-in customers served within 5 minutes of arrival in office FY 2012/2013 Estimated FY 2013/2014 Planned 3 3 3 7 6 5 100% 100% 100% 100% 99% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 584,086 130,818 749,339 157,295 742,277 190,700 714,904 906,634 932,977 60,122 2,118,099 1,865,180 2,275,976 2,178,221 1,865,180 2,275,976 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-126 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Recorder Program: Recorder Division General Fund Support (1,463,317) (958,546) (1,342,999) Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 714,904 906,634 932,977 17.0 17.0 17.0 Program Staffing FTEs 10-127 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Recorder Program: Voter Registration Function Maintain an accurate and efficient voter registratuion system for all voters in Pima County. Description of Services Provide accurate and prompt entry of voter registration forms into the County voter registration roll promptly after receipt. Provide regular roll maintenance by moving voters to cancelled status upon receipt of valid notice of death, felony conviction, or incapacitation. Regularly process the County voter registration roll through National Change of Address databases to identify voters who may have moved from their registration address and send appropriate notices to those voters under the National Voter Registration Act. Conduct early voting activities by both mail and in person and validate signatures on early ballot affidavits. Validate signatures on petitions submitted to the office including candidate challenges, recall, initiative, and annexation petitions in compliance with the mandates of Titles 16 and 19 of the Arizona Revised Statutes, and various other state and federal election laws, rules, and mandates. Program Goals and Objectives - Review voter registration forms for legal compliance and enter valid forms into the computer system promptly after receipt with a high level of data entry accuracy - Make and link digitized images of all voter registration forms received in the correct format to individual voter records and properly file the original form as mandated by statutes - Mail confirmation of registration notices to voters within 30 days of receipt of a voter registration form adding a new voter or updating an existing voter, and mail voter registration identification cards prior to any statewide general election that includes candidates for President of the United States - Assemble and mail early ballots to eligible voters who request a ballot by mail within time limits set by state and federal statutory mandates - Accurately issue the correct early ballot to voters requesting ballots by mail or in person at early voting sites - Validate the signature of all voted early ballots when compared to the voter's signature on the voter registration form as soon as possible after receipt of the ballot - Secure and maintain accurate inventory records of all ballots in possession of the Recorder's Office including ballots waiting to be mailed or voted ballots received from voters - Provide regular voter registration list maintenance activities including removing voters from the roll who are no longer eligible to vote through death, departure from the jurisdiction, felony conviction, or determination of mental incapacitation FY 2011/2012 Actual Program Performance Measures Voter Registration forms processed accurately and in a timely fashion Early ballots issued, mailed, and validated within statutory deadlines Petitions received by the office are properly reviewed and validated in compliance with statutory mandates Voter roll list maintenance including address testing, and removal of deceased or cancelled voters performed as required under state and federal mandates Eligible early voters are provided with prompt and accurate service including issuance of the correct ballot FY 2012/2013 Estimated FY 2013/2014 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 10-128 615,403 1,627,306 814,348 1,584,401 593,649 535,885 2,242,709 2,398,749 1,129,534 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Recorder Program: Voter Registration Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 296,169 43 448,328 152,717 204,210 744,540 152,717 204,210 161,300 815 600 700 162,115 600 700 1,498,169 2,054,032 826,824 - - - (162,115) 191,400 97,800 Other Funding Sources - - - Total Program Funding 2,242,709 2,398,749 1,129,534 14.0 13.0 13.0 Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-129 This page intentionally left blank. 10-130 Pima County FY 2013/2014 Adopted Budget Treasurer Expenditures: 3,011,307 Revenues: FTEs 102,500 38.5 Function Statement: Serve as Treasurer for Pima County and its political subdivisions. Act as custodian of public funds and ex officio tax collector. Duties include custody, collection, disbursement, and investment of public funds and the collection and distribution of property taxes. Mandates: ARS Title 11: Counties; Title 35: Public Finances; and Title 42: Taxation Expenditures by Program Treasurer Operations 100% Sources of All Funding Department Revenue 3.40% Fund Balance Decrease 11.31% General Fund Support 85.29% 10-131 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Treasurer FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Treasurer Operations 2,184,197 2,856,580 3,011,307 Total Expenditures 2,184,197 2,856,580 3,011,307 Treasurer Operations 149,933 103,100 102,500 Total Revenues 149,933 103,100 102,500 2,035,153 2,491,607 2,568,107 - - - (889) 261,873 340,700 - - - 2,184,197 2,856,580 3,011,307 Treasurer Operations 38.5 38.5 38.5 Total Staffing (FTEs) 38.5 38.5 38.5 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-132 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Treasurer Program: Treasurer Operations Function Serve as the custodian of public funds and ex-officio tax collector for Pima County as mandated by Arizona Statutues. Description of Services Accept deposits, clear warrants, electronically disburse funds, invest funds on deposit, account for, and report the activity to the Board of Supervisors and depositors. Collect and distribute property taxes. Be the custodian of excess proceeds from trustee sales. Program Goals and Objectives - Maximize automation of tax payments - Meet or exceed established investment benchmarks - Develop and implement an integrated information system to provide on-line banking and tax collection services to Pima County departments, political subdivisions, other agencies, tax lien investors, and individuals FY 2011/2012 Actual Program Performance Measures Months meeting or exceeding investment benchmarks Percentage of payments process through automated methods Percent completed of tax collection system FY 2012/2013 Estimated 12 96% 50% FY 2013/2014 Planned 12 96% 75% FY 2011/2012 Actual 10 96% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,721,835 396,980 65,382 2,166,686 532,894 157,000 2,238,072 544,235 229,000 2,184,197 2,856,580 3,011,307 2,338 16 600 - 2,354 600 - 38,579 2,321 106,679 2,500 100,000 2,500 100,000 147,579 102,500 102,500 2,035,153 2,491,607 2,568,107 - - - (889) 261,873 340,700 Other Funding Sources - - - Total Program Funding 2,184,197 2,856,580 3,011,307 38.5 38.5 38.5 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-133 This page intentionally left blank. 10-134     &'' ( ")"*%!+!&"  &*%,('        %   !  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"        .  - * 01 0   .    /     2/3    !. 4   -     #$ %$ !& ' ) % + $     $ $ ,$       !. 4   -    (  (( * ** -    & 1     .$ %$ %  %$      & 1  -( / ( *(  2/     .  -    #$  $   0        .  -     / 5  !    6 1 $  2   $     5  !    6 *  !0 2/3   7/ $ 4  8 - $      %$ 3,%  22 %$ !    $ . ' )    .  $   % $  . 4$50      *  $ 4  8 - $   / / *  -  (  *  9/ !  $$     #$    %$   !0 !     / !      %  $ )      !      * / %& %##"*' $!%"$! 9/ 11-4 Pima County FY 2013/2014 Adopted Budget Community & Economic Development Admin Expenditures: 636,214 Revenues: 0 4.3 Function Statement: Enhance the economic and cultural well-being of Pima County constituents with particular focus on improving the status of the economically disadvantaged and to meet and report performance and fiscal requirements of federal, state, and private grantors. Provide support to the Community Development & Neighborhood Conservation, Community Services Employment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Mandates: None Expenditures by Program Community & Economic Development Admin 100% Sources of All Funding General Fund Support 100% 11-5                 !    $    "! #       + $      ! "     !! "(&")* '"&" ( %"%& #   ,       + ,  # $  % & '  ( )* +' ,  $ -.-+* -, ' /   %- +    .. /+0 " "  - - !!   !! " " " " " " " " " "(&")* '"&" ( %"%& # 0 0 0 #1 "1" #1"      + .. /+0 11-6                           ! "  #   #  "# $   #  #"   #$ %  #   &   #%'    "  "#( #"")#   $  #%$#      *$ +,! #$  )  -$#)  +.  ) *$  +.#)/ - #&*  #   !0!  - *#  #%     $   ) #  $$# ) # "#&  #"" " #$#1 !! 2 !)  )  $ 2 # )   )    ###  2# #  2 $    2 #    #     3  %    4 #    "" #    ! 56"   4 # #$#   "  & "$ # ###      *$  &  #  / - "## -& "#$%%&#$%#     !    #  #""  $  !  #    #$#    #        "    *$  '7##     / - "##  -& "#$%'&#$%(   # # #  # # #  # # # #   # "#$%%&#$%#   )      # -$# =  & ## "#$%#&#$%'   "#$%#&#$%'    "#$%'&#$%(    88)9: 8) ;9)<< 8)9 );98 )9< '*#+',- .'#+'%* /'/+#%(    %# 2 2 ;)88 9); 88)       8        0  '*#+',- .'#+'%* 0)        1    '# #>$  1    20      3   0 4&5 6  7    &54  6 (9$ 0 11-7 '9' /'/+#%( (9' This page intentionally left blank. 11-8 Pima County FY 2013/2014 Adopted Budget Community Development & Neighborhood Conservation Expenditures: 12,358,160 Revenues: 7,526,087 25.6 Function Statement: Enhance the economic welfare of inhabitants of Pima County by: promoting an improved human service delivery system; supporting regional planning and cooperative arrangements to address priority issues; promoting intergovernmental and community collaboration; addressing critical human and community needs; and promoting infrastructure, economic, and social services development in low and moderate income communities. Mandates: None Expenditures by Program Neighborhood Reinvestment 3.53% Administration 4.04% General Services 19.60% Affordable Housing 41.50% Community Planning & Revitalization 0.64% Community & Rural Development 30.69% Sources of All Funding Fund Balance Decrease 0.05% General Fund Support 39.05% Department Revenue 60.90% 11-9                   !"  %&   # $ !      !!"#$    &'#()#   #  &') #*  () , #-). /0"0' )  , %&      # !   %  % % %     + %     %        %  )'*('*) +'#)'*(( '#()'* 1  2 %           +   %   + + +  %%   +  ('#+' '*$.'$+ +'(*')+  %   12 1 2 + 1%2 % % + + + )'*('*) +'#)'*(( '#()'* 6 6% 6 6 6 6 6  6 + 6 %6 6 6 + 6 #2* )2#  " -      !!"#$    &'#()#   #  &') #*  () , #-). /0"0' )  , -  , #  - / 3  4 !5 13 2  # .(.15 .2 3 0   -. ,    // 0,%1      !!"#$    &'#()#   #  &') #*  () /0"0' )  , // 0,%1 11-10 (2*                                !" # ! #    $%          "   #  $               # " # #                $& "# !" !    ' !    (    ##"    " # )      ##     $)    ## ##    ##   (       " # $ #        #%$& "# #      *       $  !   +, " #  !- *!   #     +,   *" *  -  "   +'     *          "   +)    (            " +&'   *  (       +. (*" #  #      +    (    # +  ## *        "       *   +# !" !            +/  ##    ! !  !      # +,                  +01(    "  *     +, #     # *     #       +    ##       ## *  2         !     +/(     " 1" # *   # *   "    %      #     * #   &             " # *   3  *      (  #       #     "          (       ##  11-11 #$%&&'$%&$   #$%&$'$%&( )  #$%&('$%&*                                     #$%&&'$%&$   )+     !   % 7  /1   /' 894! #$%&$'$%&(    #$%&('$%&*    4! 56!45 + !5 4!4 + !4 5!5 4!4 ($,-,&. (/.-$** *,,-0.& :5!5;< + + 3&0-&0/4 2 2 5!6 ;=! 66!5= + + + + + +      + + + 1  ($,-,&. (/.-$** 1)+        0 &  5          21  1 6'3  7  4   '36  4 1) *9$ 11-12 (9* *,,-0.& 89/                    :             !  " ! "(  !    ###" $/1 ##"   *      $    "  ##"  *          # * 1           ""$)     *   1  "   >  $      *  * *      #* $" #  #  #*  $  *  2  !  # !  #+#  (  *    ##   !#  !     *  $0  #       "     ?>,    :>70/ !  > A   $  *- *      &     * -         #     $" * .%)  #>  ." )  :>.)<        -   ##"      $  !   + ##    >    ##"     #  "  #%  +'  ! !    +, *    #*  #  +       #*  +!"  ! ##"  *      "     +         ## ##"  +      ## ##   * "    ##    "  *      #   -        #  +B-*   " *#     ## ##    +   #   !  ! " ###"   ' ###"    +           " ##"  +     ##*   #      *   ##"         "    @*  2  >    @*        @*" *    &    >  #!*-!    &*   #*    #  *      # 11-13 #$%&&'$%&$   #$%&$'$%&( )  #$%&('$%&*    !4 5     6!64   !  5 4 ; ; =! 4  !=  4 ; ;4 5 ;!                     :  #$%&&'$%&$   )+     !   % 7  /1  #$%&$'$%&(    #$%&('$%&*    5=!;= 6!;;!65; 5=!6 =!6=!;56 ;=!45= !!;5 &%-(,(-*** ,-0$$-,%. 8-&$0-$*, !4!; 6!45 4 6!6!5 + + !==! ! + &%-//8-&0. ,-*&,-0%* *-.*.-$%& !5 ! 54!; + + + :4=!=< + !      + + + 1  &%-(,(-*** ,-0$$-,%. 1)+        5    ,    0 &  ,   /   5    21        1 6'3  7  4   '36  4 1) &&98 11-14 &(9( 8-&$0-$*, .9%                     5          #  #  $,        !  !#  " !  !       $ !   ! ## ! $,        (  "         $/     " # *      *  % A !0 !     * #          !@"& (  %   :@&%  #       >  "#  , #  2 #  >"   * ( " /     #  * #:      < )     11-15 #$%&&'$%&$   #$%&$'$%&( )  #$%&('$%&*   94!4 95!4   = 4  6  94!4 95!4  ; 4 5  4  94!4 95!4      4                      5      #$%&&'$%&$   )+     !   % 7  /1   /' 894! #$%&$'$%&(    #$%&('$%&*    ;!;5 !!;4 + 64!5 !65!6=; 4! 45!5 !6!6; + *-/8.-,(0 *-/,.-%&( (-0,(-&.( ! !;4 + + + + $$%-/8& 2 2 5    ,    0 &  5    21 !5!4 ==!56 !64!6 + !=!44 ;! (-8%/-&$0 (-&,8-%,* $-*,.-8$8     !5!=4 !4!66 !6! + + + :6!6;< + !45      + + + 1  *-/8.-,(0 *-/,.-%&( 1)+        5    ,    0 &  5      21  1 6'3  7  4   '36  4 1) ,9% 11-16 09( (-0,(-&.( .9%                     5 ;       @"% "(  :@%<  $! !  # 9$  # #  &  &    $    # @%  *   " $       #  *    " #  $ # +*       (      $     7   ## @",    :@,<##$B-*  "+ !   #A !    +#    #  * '  ##  ! #  ! " - !   #"   $7"+  # !     !   $   */         :/<* #      * B 2$ !  !       #   #>,    :>70/ :%> +>0  , #  %  :%>+>0,% 7    #* ,)%:>7B<$  !   +  @%   #  !  !   +0         >.)  @,   +  @% !##   !    ##     + @% #     # '  +B-*       ##    #2  +)  ##        +)            #  +)    * @%"+  +      # ## + ## #         +)  ##   - * - +B-*    ##            +A @, +       * # "    @, +    ""     (    * 1     "    >"  " "+    "  "+        #$%&&'$%&$   #$%&$'$%&( )  #$%&('$%&*     5    45 4 4 #$%&$'$%&(    #$%&('$%&*    #$%&&'$%&$   )+     !   % 7  /1  1)+        5    ,    0 &  5    21 11-17 :!5< ;6!5; + + =!6 4!4 //$-8,( 2 0,-*$% =45!4 46!== !;5 + 56!; + ,&/-,.% (*-/0$ 0,-(/&                     5 ;  + + + + + + :4!=5< :!;5< 46      + + + 1  //$-8,( 2        1 6'3  7  4   '36  4 1) &9/ 11-18 2 0,-*$% 2                                    #    #     * *   "'# " #  #$     B-*      #  $  #%C   (         $    *       #$ " ##  ##     !    !   $  !   +) *" #    +/     #*     +  "      +A #    #    "   +           +#     #  +)  * -  (     *    "         +     !!   +, # ##       #    "    /  #                  /  #     %   %   % ! !    % ! !     !   ! #     !   ! #          #$%&&'$%&$   #$%&$'$%&( )  #$%&('$%&*   6 ;!;6  6! !  !; 6 ;!=5 = !56 5 ; !66  4! !6 6 ;6 = ;!;; 4 4!;4 4 ; !66 ; 5! !6 6 ;6 = ;!;; 4 4!;4 4 #$%&$'$%&(    #$%&('$%&*    #$%&&'$%&$   )+     !   % 7  /1  1)+        5    0 &  5    21 11-19 5 !==!4= + !!4 + !!5; $-$..-/*8 $-$%&-8%% $-*$$-0/& 5!; + + 0-/*% 2 2                        !=!4 !!4 !!5; + + + + + +      + + + 1  $-$..-/*8 $-$%&-8%%        1 6'3  7  4   '36  4 11-20 $-*$$-0/&                    5       "   (     665 @"&     7  $  #  #  2        $)  ! #   !        - $     B-*  "   #    #   "#   2   * ' ##    $,   # "(      #  "   "   ! (  !!   2  $, #     *-*    ( #  $  !   +) *" #    +&     *   # "          "  +  "     +B-*  # "  #"       -  +           +#   #  +)   #      +     !!   + "- *#                "    #$%&&'$%&$   #$%&$'$%&( )  #$%&('$%&*        2   /     6  ;  4 ;   #$%&$'$%&(    #$%&('$%&*    #$%&&'$%&$   )+     !   % 7  /1  !;; 4!46 6!6 5!= !;; ! (&.-&*8 (&0-,,% *(8-0// + 4! !5 + + + ! + + 0-0&% 2 &%%-%%% 5!;= 5!66 4!5;; :6!;< :=;!5;< + !5 =;!5; +      + + + 1  (&.-&*8 (&0-,,% 1)+        5    ,    0 &  ,   /     5         1  1 6'3  7  4   '36  4 1) /9( 11-21 *9( *(8-0// *9% Pima County FY 2013/2014 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Visit Tucson Tucson Regional Economic Opportunities, Inc. JobPath Community Food Bank, Inc. Pima Association of Governments Pima Council on Aging Our Family Services, Inc. Catholic Community Services of Southern Arizona, Inc. (dba Pio Decimo Center) El Rio Santa Cruz Neighborhood Health Center for El Pueblo Health Center Southern Arizona AIDS Foundation Emerge! Center Against Domestic Abuse Tucson Pima Arts Council Tucson Urban League, Inc. Primavera Foundation Metropolitan Education Commission United Way - ECAP Southern Arizona Legal Aid, Inc. (SALA) Youth on Their Own Catalina Community Services San Ignacio Yaqui Council, Inc. New Beginnings for Women & Children University of Arizona, Pima County Cooperative Extension Child and Family Resources, Inc. Interfaith Community Services (ICS) Wingspan Catholic Community Services, St. Elizabeth Clinic Pima County Community Land Trust Arivaca Coordinating Council/Human Resource Group, Inc. Southern Arizona Buffelgrass Coordination Center, Inc. International Sonoran Desert Alliance (ISDA) University of Arizona, Board of Regents Arizona Children's Association-Las Familias Children's Abuse Treatment Administration of Resources & Choices Habitat for Humanity Homeless Prevention Support Tucson Clean and Beautiful, Inc. Jewish Family and Children's Services Tucson Botanical Garden Tucson Children's Museum LULAC Youth Conference Catholic Community Services (dba Community Outreach Program for the Deaf) TMM Family Services, Inc. Ajo Chamber of Commerce Open Inn, Inc. Tu Nidito Children and Family Services Casa de los Ninos El Tour (Perimeter Bicycling) ITN Greater Tucson Luke's in the Desert, Inc. (dba St. Luke's Home) Tucson Meet Yourself 11-22 Funding $3,270,000 450,000 431,473 406,865 298,000 267,076 189,500 166,761 166,506 140,500 128,500 113,236 94,500 89,000 83,878 73,893 65,000 65,000 63,500 61,000 60,000 58,806 58,396 58,000 53,500 50,000 50,000 49,000 48,265 48,000 46,110 46,000 45,500 45,000 44,000 40,896 40,062 37,140 37,140 36,000 34,500 33,500 30,634 30,500 30,000 29,500 26,063 25,000 25,000 25,000 (1) (2) (2) (3) (2) (4) (2) (2) (4) (2) (2) Pima County FY 2013/2014 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Sahuaro Girl Scout Council, Inc. (SGSC) Mobile Meals of Tucson, Inc. Humane Borders Rise LLC Pima Prevention Partnership - Teen Court Arizona Youth Partnership La Frontera Community Services Community Food Bank - Caridad de Porres Young Women's Christian Association of Tucson Green Valley Assistance Services, Inc. Non-Profit Industries Chicanos Por la Causa, Inc. United Way of Tucson and Southern AZ International Rescue Committee, Tucson Office One on One Mentoring Southwest Fair Housing Council Santa Cruz Valley Heritage Alliance City of Tucson - Tucson Pima Historical Commission Total Funding 22,500 22,500 22,000 21,500 20,500 20,000 20,000 18,500 18,000 17,500 17,400 17,000 16,693 15,000 15,000 15,000 15,000 8,179 $ 8,187,972 (1) Contract budgeted in Non Departmental. (2) Contract administered by Economic Development & Tourism. (3) Contract budgeted in Community Development & Neighborhood Conservation, Transportation, and Regional Flood Control District departments. (4) Contract budgeted and administered by Community and Economic Development Administration. 11-23 (4) (2) This page intentionally left blank. 11-24 Pima County FY 2013/2014 Adopted Budget Community Services, Employment & Training Expenditures: 22,676,404 Revenues: 16,559,659 154.6 Function Statement: Improve the economic and social sustainability of Pima County by: developing skilled workers; assisting employers to meet workforce needs; mitigating the impact of layoffs through employment services; addressing basic housing needs of low income individuals; helping youth develop into successful adults; maximizing access to public and community resources; and helping persons with barriers such as homelessness and illiteracy transition into society. Mandates: None Expenditures by Program Vocational & Academic Instruction 7.06% CAA/Emergency Services Network 16.35% One Stop 76.59% Sources of All Funding Operating Transfers 1.23% General Fund Support 25.74% Department Revenue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his page intentionally left blank. 11-32 Pima County FY 2013/2014 Adopted Budget County Free Library Expenditures: 35,305,000 Revenues: 30,123,438 405.2 Function Statement: Provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 1: Public Libraries Expenditures by Program Administration 4.15% Support Services 31.37% Public Services 64.48% Sources of All Funding Federal/State Grants 0.86% Fund Balance Decrease 14.89% . Property Taxes 80.82% 11-33 Other Revenue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ima County FY 2013/2014 Adopted Budget Program Summary Department: County Free Library Program: Administration Function Enrich the lives of residents and build a literate community by providing equitable access to information, recreational reading, and lifelong learning materials and programs. Provide leadership, vision, and strategic planning to fulfill the library's mission. Deliver quality library services to residents of Pima County through the operation of 27 libraries, online electronic access, and outreach services including library outlets in the adult detention center, the juvenile detention center, a bookmobile, and deposit collections at many locations. Report to the Board of Supervisors acting as the Library District Board of Directors. Coordinate library services with County departments. Description of Services Report to the County Administrator on library operations and services provided to the residents of Pima County. Build community support for the library by working with the Library Advisory Board, Friends Groups, the Library Foundation, and other community partners. Ensure that library services are responsive and relevant to the communities served. Ensure that the staff is well trained, knowledgeable, and have the resources needed to do their jobs. Develop and implement marketing and community relation strategies to promote library services to the appropriate audiences and raise community awareness of the wide range of services provided by the library. Program Goals and Objectives - Raise public awareness of library programs and services by developing a marketing plan to communicate with the public through a variety of mediums including newsletters, media outlets, e-mail, and in-library promotions - Optimize staff capacity through proactive recruitment, training, retention, social media, websites, and ensuring that all regular staff attend at least one training opportunity that improves their knowledge, skills, and ability to serve the public - Develop mutually beneficial partnerships with agencies whose missions complement the library's mission and collaborative efforts fulfill the library's goals resulting in a positive collective community impact Program Performance Measures Value of library promotions in media outlets Number of partner agencies Staff attending training FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $250,000 46 100% $250,000 46 100% $250,000 46 100% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 566,980 2,933,517 (53,220) 3,335,086 (1,768,294) 3,234,547 3,500,497 3,281,866 1,466,253 29,274,037 7,378 122,838 28,005,219 50,000 28,603,438 - 29,404,253 28,055,219 28,603,438 Program Funding by Source Revenues Property Taxes Intergovernmental Investment Earnings Operating Revenue Sub-Total 11-35 Pima County FY 2013/2014 Adopted Budget Program Summary Department: County Free Library Program: Administration - - - (77,362) (83,767) (89,250) (25,826,394) (24,689,586) (27,047,935) Other Funding Sources - - - Total Program Funding 3,500,497 3,281,866 1,466,253 5.2 10.0 9.1 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-36 Pima County FY 2013/2014 Adopted Budget Program Summary Department: County Free Library Program: Public Services Function Provide residents with information and materials through lending services, library programs and classes, reference and information services, electronic information resources, and public access computers at the Joel D. Valdez Main Library, 26 branches, and one bookmobile. Promote workforce development and literacy for residents of all ages by providing opportunities to learn, create, and connect. Description of Services Contribute to an economically vital and literate community by providing access to a wide variety of information resources including books, DVDs, downloadable resources, and online information resources. Serve as community gathering places where residents come to share information, learn, and engage in the community. Provide safe, welcoming places where job seekers are able to enhance employment skills and pursue job search assistance; where young children are introduced to language, reading, and literacy; where school age students find homework assistance and materials to help them succeed in school and become lifelong learners; and where adults pursue individual interests, engage in personal discovery, pursue continuing education, and connect with their community. Assist people in finding information, answering questions, and providing personalized assistance and structured programs that focus on the needs of each library customer in the pursuit of knowledge. Program Goals and Objectives - Provide Pima County residents with the information and tools needed to participate successfully in our community Create young readers and ensure that children are better prepared to enter school Improve literacy for adults and teens Provide the resources needed for residents of all ages to explore topics of personal interest Help students succeed in school by providing assistance in homework and other needs Provide safe and comfortable facilities for residents of Pima County to visit and enjoy Support workforce and economic development by assisting job seekers in improving job skills and finding appropriate employment FY 2011/2012 Actual Program Performance Measures Preschoolers attending story times Attendees of summer reading programs Community meeting room program attendance Library program attendance Website visits On-line homework help provided In person homework help provide Computers made available for public access Public computer sessions Computer classes offered Circulation of Library materials E-Book download/circulation Job seeker attendance 112,805 23,503 142,394 244,798 3,944,452 15,638 16,587 566 1,256,000 3,834 7,391,791 125,329 8,518 FY 2011/2012 Actual FY 2012/2013 Estimated 115,000 45,000 142,500 245,000 4,100,000 15,800 19,000 570 1,150,000 3,850 7,700,000 154,745 9,000 FY 2012/2013 Adopted FY 2013/2014 Planned 120,000 45,000 143,000 250,000 4,100,000 16,000 20,000 580 1,150,000 3,850 7,750,000 160,000 9,500 FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 11-37 16,363,654 4,249,813 17,326,849 4,106,900 17,815,331 4,946,800 20,613,467 21,433,749 22,762,131 Pima County FY 2013/2014 Adopted Budget Program Summary Department: County Free Library Program: Public Services Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total 459,566 638,783 701,735 4,386 235,000 650,000 302,000 - 390,000 650,000 430,000 50,000 1,804,470 1,187,000 1,520,000 - - - (25,608) - - 18,834,605 20,246,749 21,242,131 Other Funding Sources - - - Total Program Funding 20,613,467 21,433,749 22,762,131 356.9 373.2 375.1 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-38 Pima County FY 2013/2014 Adopted Budget Program Summary Department: County Free Library Program: Support Services Function Provide support operations needed for a branch library system including cataloging and acquisition of library materials; maintenance of library facilities; hiring, payroll processing, and management of human resources; processing of library customer accounts; and budgetary planning and support. Description of Services Order, make payments, and manage vendor relations for the purchase of library materials in a variety of formats. Manage the inventory of 1.5 million items including the cataloging of new materials added to the collection. Manage all hiring, payroll, and related departmental personnel issues. Provide support for budgeting, accounts receivable, and accounts payable. Oversee facilities maintenance and planning of new libraries. Program Goals and Objectives - Ensure that library expenditures are kept within budget and maximize the level of services offered by library staff Provide well maintained library facilities by having staff submit work orders in a timely manner Hire qualified individuals by performing effective screening of candidates Utilize the most efficient methods possible to order, process, and make new materials available to the public Increase the number of new library materials sent directly to branches to minimize shipping times FY 2011/2012 Actual Program Performance Measures Rate of retention of newly hired staff Percent of new library materials shipped directly to branches Library expenditures within budget Weekly submission of work orders to Facilities Management department FY 2012/2013 Estimated 80% 92% yes yes FY 2013/2014 Planned 80% 92% yes yes FY 2011/2012 Actual 80% 92% yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,363,182 6,504,974 1,278,177 8,156,208 1,095,013 9,981,603 7,868,156 9,434,385 11,076,616 2,055 - - 2,055 - - General Fund Support - - - Net Operating Transfers In/(Out) - (500,000) - 7,866,101 9,934,385 11,076,616 Other Funding Sources - - - Total Program Funding 7,868,156 9,434,385 11,076,616 26.0 24.8 21.0 Program Funding by Source Revenues Miscellaneous Revenue Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 11-39 This page intentionally left blank. 11-40 Pima County FY 2013/2014 Adopted Budget Economic Development & Tourism Expenditures: Revenues: 2,008,463 FTEs 1,308,226 4.0 Function Statement: Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County owned and leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Mandates: ARS Title 42, Chapter 6: Local Excise Taxes Expenditures By Program Economic Development & Tourism 100% Sources of All Funding Fund Balance Decrease 3.33% Operating Transfers 31.53% Department Revenue 65.14% 11-41                  $"   !# ""    !"  $"   "  ! "" #$# #%%%#&% #'#% %)#%# %'''%(' %&%#'! #$#% #%#'% #'#% %!)%'! %'#%&' %!&%' 1 1 1 2'#$' $'#$2 %#$2 .%#/ .$%#$2/ %%#2&' 1 1 1 %)#%# %'''%(' %&%#'! 3 3 3 !. #. #.   *    !"  *  ( !  )! * +!   ! ",!"- .+ /   !".- !"/ + 0!   )!"    " ++ ,-    !"  ++ ,- 11-42                               !          " # $  % ""           &&   &   !$           &&           ' "  $!  ! ( !  ) * +  ,   -)*+,.&    #  & /    !   (0  &   & !    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ima County FY 2013/2014 Adopted Budget Kino Sports Complex Expenditures: 1,086,349 Revenues: FTEs 112,090 7.0 Function Statement: Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Mandates: None Expenditures by Program Landscape Management 37.01% Recreation 62.99% Sources of All Funding Department Revenue 10.32% General Fund Support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ima County FY 2013/2014 Adopted Budget Natural Resources, Parks & Recreation Expenditures: 18,055,413 Revenues: FTEs 1,421,280 249.2 Function Statement: Manage Pima County natural resources, urban parks, and recreational programs; lead community efforts to conserve the Sonoran Desert and enhance the urban environment and quality of life; provide quality recreation experiences, open space conservation, community education programs, and leisure activities while supporting Pima County's Sustainability Programs such as water conservation, green building, and recycling. Mandates: None Expenditures by Program Special Projects/Trades Division 9.97% Departmental Services 4.94% GIS & Multimedia Services 2.33% Natural Resource Parks 17.21% Recreation 24.28% Planning 2.68% Operations 38.59% Sources of All Funding Fund Balance Decrease 6.74% Department Revenue 7.52% General Fund Support 85.74% 11-49 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Natural Resources, Parks & Recreation FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Departmental Services Development GIS & MultiMedia Services Natural Resource Parks Operations Planning Recreation Special Projects/Trades Division 749,363 72,137 313,681 2,711,517 7,878,038 176,619 3,525,779 - 766,156 51,217 379,841 2,793,204 7,433,137 239,596 3,652,642 - 892,092 420,376 3,107,278 6,967,757 483,205 4,383,561 1,801,144 15,427,134 15,315,793 18,055,413 Departmental Services Natural Resource Parks Operations Planning Recreation Special Projects/Trades Division 131,502 1,221,732 444,160 3,973 399,209 - 62,000 1,993,668 354,700 322,600 - 62,000 680,980 180,200 497,600 500 Total Revenues 2,200,576 2,732,968 1,421,280 14,046,215 14,216,914 16,210,466 Net Operating Transfers In/(Out) (205,926) (1,866,645) (849,980) Fund Balance Decrease/(Increase) (613,731) 232,556 1,273,647 - - - 15,427,134 15,315,793 18,055,413 Departmental Services Development GIS & MultiMedia Services Natural Resource Parks Operations Planning Recreation Special Projects/Trades Division 7.0 2.0 5.5 33.4 104.1 2.0 76.2 - 8.0 2.0 6.0 35.5 110.4 3.0 78.1 - 7.0 7.8 28.5 95.4 3.0 81.0 26.5 Total Staffing (FTEs) 230.2 243.0 249.2 Total Expenditures Funding by Source Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program 11-50                                  ! 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ima County FY 2013/2014 Adopted Budget School Superintendent Expenditures: 3,695,276 Revenues: FTEs 2,327,000 14.0 Function Statement: Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts. Prepare financial information for the Board of Supervisors for setting the property tax rates. Conduct school district governing board elections. Operate Pima Accommodation District, educational services, school bus services for students in unorganized territory, and multi-district programs. Mandates: ARS Title 15: Education Expenditures by Program Accounting 10.64% Administration 15.95% School Reserve Programs 58.18% Educational Services 15.23% Sources of All Funding General Fund Support 37.03% Department Revenue 62.97% 11-65 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: School Superintendent FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Accounting Administration Educational Services School Reserve Programs 377,828 530,928 522,448 3,791,512 395,182 695,079 541,830 2,462,400 393,231 589,212 562,833 2,150,000 Total Expenditures 5,222,716 4,094,491 3,695,276 Accounting Administration Educational Services School Reserve Programs 14 71,688 80,150 3,750,953 300,000 74,749 2,462,400 157,000 20,000 2,150,000 Total Revenues 3,902,805 2,837,149 2,327,000 1,279,352 1,257,342 1,368,276 - - - 40,559 - - - - - 5,222,716 4,094,491 3,695,276 Accounting Administration Educational Services 6.0 5.0 3.0 5.0 6.0 4.0 5.0 6.0 3.0 Total Staffing (FTEs) 14.0 15.0 14.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 11-66 Pima County FY 2013/2014 Adopted Budget Program Summary Department: School Superintendent Program: Accounting Function Perform mandated accounting and finance functions for all school districts in Pima County as authorized by Arizona Revised Statutes. Provide services to ensure accurate reporting requirements that comply with the Uniform System of Financial Records (USFR) for Arizona School Districts. Description of Services Perform accounting services related to revenues, expenditures, and budgeting for all school districts in Pima County with minor exemptions for those operating under A.R.S. 15-914.01. Establish applicable property tax levies for each school district in Pima County. Ensure tax levies are appropriated in accordance with the operating budget duly adopted by each school district governing board. Ensure that all warrants drawn against a school district are properly authorized by a school district governing board through an executed voucher for those districts whose finances are managed by the Superintendent of Schools. Determine new and innovative methods to provide enhanced services to school districts on the management of their financial operations. Program Goals and Objectives - Meet all statutory and regulatory requirements of Title 15 of the Arizona Revised Statutes and other legal mandates on school budgets and finance - Provide technical assistance on budgeting and finance to any school district in Pima County Program Performance Measures FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned School district revenue collected School district expenditures processed School district warrants issued School districts provided with budgeting/finance assistance $932,786,114 $641,606,852 30,789 15 $1,200,000,000 $700,000,000 32,000 15 $1,500,000,000 $900,000,000 31,000 15 FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 369,054 8,774 382,782 12,400 382,191 11,040 377,828 395,182 393,231 14 - - 14 - - 377,814 395,182 393,231 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 377,828 395,182 393,231 6.0 5.0 5.0 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-67 Pima County FY 2013/2014 Adopted Budget Program Summary Department: School Superintendent Program: Administration Function Administer legally mandated functions of the office required by Title 15, 16, and 19 of the Arizona Revised Statutes. Provide support to the Accounting, Educational Services, and School Reserve Programs functions of the office and implement procedural and legal mandates of the Superintendent of Schools. Description of Services Serve as a resource to constituents in Pima County on educational services and programs. Record teaching certificates for all certificated individuals in Pima County. Function as the "program director" for multi-district educational programs. Provide information technology support to rural school districts and special educational programs. Perform other legal or mandatory functions as required by law. Program Goals and Objectives - Ensure that educators and families in Pima County are informed about educational services, providers, and opportunities throughout the County - Perform all legal/regulatory mandated services related to regular and special elections that are required of Arizona county school superintendents - Direct and coordinate multi-district educational programs in Pima County for the benefit of educators, students, and families FY 2011/2012 Actual Program Performance Measures Certifications for teachers/administrators maintained Governing Board members appointed School district elections conducted FY 2012/2013 Estimated 47,867 4 8 FY 2013/2014 Planned 49,000 2 8 FY 2011/2012 Actual 51,000 2 5 FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 365,468 160,442 5,018 367,757 327,322 - 388,029 201,183 - 530,928 695,079 589,212 Miscellaneous Revenue 71,688 300,000 157,000 Operating Revenue Sub-Total 71,688 300,000 157,000 459,240 395,079 432,212 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 530,928 695,079 589,212 5.0 6.0 6.0 Program Funding by Source Revenues General Fund Support Program Staffing FTEs 11-68 Pima County FY 2013/2014 Adopted Budget Program Summary Department: School Superintendent Program: Educational Services Function Coordinate and assist with the development of educational service programs for educators, students and parents in Pima County. Description of Services Develop and coordinate educational service agency programs to serve populations in Pima County that are considered underserved. Collaborate with government, community, and non-profit organizations to provide comprehensive services to educators and students. Ensure that the Superintendent of Schools' office creates a link for different educational service agencies for the benefit of schools. Register and track all students in Pima County who are attending private schools or are being homeschooled. Program Goals and Objectives - Provide leadership to develop collaborative efforts between governments as well as community, non-profit and educational organizations in Pima County - Develop comprehensive programs as an educational service agency to assist public schools to better serve students in the classroom FY 2011/2012 Actual Program Performance Measures Special programs developed and coordinated Home school children tracked Private school children tracked FY 2012/2013 Estimated 27 430 1,216 FY 2013/2014 Planned 23 306 1,350 FY 2011/2012 Actual 19 500 1,500 FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 253,536 268,912 278,552 263,278 293,115 269,718 522,448 541,830 562,833 73,213 6,937 49,749 25,000 20,000 80,150 74,749 20,000 442,298 467,081 542,833 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 522,448 541,830 562,833 3.0 4.0 3.0 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-69 Pima County FY 2013/2014 Adopted Budget Program Summary Department: School Superintendent Program: School Reserve Programs Function Administer educational programs for students in the Pima County Juvenile Detention Center and the Pima County Adult Detention Center. Provide access to educational programs at neighboring school districts for students residing in remote and unincorporated areas of Pima County. Serve as the fiscal agent of specialized educational programs that are for the benefit of multiple school districts covering multi-county areas, including Pima County. Description of Services Provide educational services to students considered at-risk, incarcerated, or with special needs in the County juvenile and adult detention facilities through the Pima Accommodation District . Transport students who reside in remote and unincorporated areas of Pima County and are not part of a public school district, such as Mt. Lemmon and the Lukeville community, to a neighboring school district to be provided a K-12 education. Provide specialized educational programs in consortium with local school districts including professional development programs, constituency programs, and programs where services can be accomplished more efficiently and economically as multi-district or multi-county programs through the Pima Special Programs. Provide programs for the unserved or underserved school age children in conjunction with and in response to federal, state, or local agency concerns. Note: This is the combination of two programs, Pima Accommodation District and Pima Special Programs, which were previously presented seperately. Program Goals and Objectives Provide students with access to public education as required by A.R.S. 15-802 Provide instruction to students to meet the Arizona Academic Standards Provide students with a high school education as established by the Arizona State Board of Education to earn a high school diploma or a general equivalency diploma (GED) Develop service programs for underserved school districts, charter schools, and other educational institutions in Pima County or on a multi-county level Maintain funding levels for programs to ensure quality services for local school districts, charter schools, and other educational communities and ensure that Pima County schools meet federal and state educational mandates FY 2011/2012 Actual Program Performance Measures Juvenile detention students served County jail students served Students transported from Mt. Lemmon to Tanque Verde Unified School District Students transported from Lukeville to Ajo Unified School District Special programs operated FY 2012/2013 Estimated FY 2013/2014 Planned 76 20 5 70 23 4 70 25 4 86 27 78 23 85 19 FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Operating Expenses Total Program Expenditures 3,791,512 2,462,400 2,150,000 3,791,512 2,462,400 2,150,000 2,697,919 1,053,034 2,012,400 450,000 1,650,000 500,000 3,750,953 2,462,400 2,150,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 11-70 Pima County FY 2013/2014 Adopted Budget Program Summary Department: School Superintendent Program: School Reserve Programs General Fund Support - - - Net Operating Transfers In/(Out) - - - 40,559 - - Other Funding Sources - - - Total Program Funding 3,791,512 2,462,400 2,150,000 Fund Balance Decrease/(Increase) 11-71 This page intentionally left blank. 11-72 Pima County FY 2013/2014 Adopted Budget Stadium District Expenditures: 5,039,746 Revenues: FTEs 2,281,135 40.2 Function Statement: Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional sports organizations that will have a positive impact on the community and the local economy. Mandates: ARS Title 48, Chapter 26: Stadium Districts Expenditures by Program Stadium District Operations 100% Sources of All Funding Department Revenue 26.76% Transient Lodging Tax 26.08% Operating Transfers 14.64% Fund Balance Decrease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ima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM General Fund Functional Area / Department / Program Special Revenue Total Expenditures JUSTICE & LAW Clerk of the Superior Court Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Clerk of the Superior Court 678,788 1,592,204 2,311,249 699,664 1,690,753 614,354 1,685,101 368,380 1,229,994 30,000 151,950 557,410 739,657 708,788 1,592,204 2,311,249 699,664 1,842,703 1,171,764 1,685,101 368,380 1,969,651 10,870,487 1,479,017 12,349,504 1,206,968 - 1,206,968 1,206,968 - 1,206,968 2,523,840 3,100,598 186,397 16,697,517 271,384 222,956 15,228,201 2,523,840 3,371,982 409,353 31,925,718 22,508,352 15,722,541 38,230,893 3,298,267 45,209 3,343,476 3,298,267 45,209 3,343,476 Justice Court Ajo Justice Court Ajo Justice Court Ajo Time Pay Fees Total Justice Court Ajo 685,776 - 16,000 5,000 701,776 5,000 685,776 21,000 706,776 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 520,543 47,811 568,354 520,543 47,811 568,354 1,707,613 3,425,051 1,965,971 285,769 1,064,494 1,707,613 3,710,820 3,030,465 7,098,635 1,350,263 8,448,898 Constables Constables Total Constables County Attorney Administration Civil Legal Services Community Support Criminal Prosecution Total County Attorney Forensic Science Center Forensic Science Center Total Forensic Science Center Justice Courts Tucson Administration Court Operations Judicial Operations Total Justice Courts Tucson 12-1 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM General Fund Special Revenue 2,028,800 1,152,983 1,119,490 7,757,350 1,392,041 2,286,260 7,523,053 239,496 1,248,374 65,252 7,869,922 2,268,296 2,401,357 1,119,490 7,757,350 1,457,293 2,286,260 15,392,975 23,259,977 9,423,044 32,683,021 Legal Defender Legal Defender Total Legal Defender 3,948,592 18,475 3,967,067 3,948,592 18,475 3,967,067 Office of Court Appointed Counsel Contract Attorney Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Total Office of Court Appointed Counsel 7,187,938 594,831 1,371,924 628,904 - 7,187,938 594,831 1,371,924 628,904 9,783,597 - 9,783,597 13,037,732 476,311 13,514,043 13,037,732 476,311 13,514,043 284,038 2,269,685 - 284,038 2,269,685 2,553,723 - 2,553,723 19,201,988 45,706,503 23,413,194 47,033,346 707,182 3,035,247 2,200,000 2,731,559 4,508,465 356,300 19,909,170 48,741,750 2,200,000 2,731,559 27,921,659 47,389,646 135,355,031 13,538,753 148,893,784 13,591,819 3,431,166 2,152,054 4,175,629 806,306 2,177,952 188,086 2,521,101 2,621,237 906,839 35,000 1,168,462 11,688,177 1,310,407 736,347 1,052,411 445,369 - 14,498,658 3,466,166 3,320,516 15,863,806 2,116,713 736,347 3,230,363 633,455 2,521,101 2,621,237 31,665,350 17,343,012 49,008,362 265,793,030 59,465,436 325,258,466 Functional Area / Department / Program Juvenile Court Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services Total Juvenile Court Public Defender Public Defender Total Public Defender Public Fiduciary Burials Mandated Fiduciary Services Total Public Fiduciary Sheriff Administrative Corrections Forfeitures HIDTA Investigations Operations Total Sheriff Superior Court Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services Total Superior Court TOTAL JUSTICE & LAW 12-2 Total Expenditures Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Special Revenue General Fund Functional Area / Department / Program Total Revenues JUSTICE & LAW Clerk of the Superior Court Administration Criminal Services Financial Services Information Technology Records Retention Total Clerk of the Superior Court 2,425,774 328,000 - 1,200 59,000 295,000 664,500 2,425,774 1,200 387,000 295,000 664,500 2,753,774 1,019,700 3,773,474 361,390 - 361,390 361,390 - 361,390 40,000 103,000 182,027 11,158,394 103,000 182,027 11,198,394 40,000 11,443,421 11,483,421 1,510,250 62,779 1,573,029 1,510,250 62,779 1,573,029 Justice Court Ajo Justice Court Ajo Justice Court Ajo Time Pay Fees Total Justice Court Ajo 238,455 - 11,000 7,000 249,455 7,000 238,455 18,000 256,455 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 322,540 84,247 406,787 322,540 84,247 406,787 4,918,692 780,000 168,000 395,200 701,297 4,918,692 1,175,200 869,297 5,866,692 1,096,497 6,963,189 Juvenile Court Administration Children & Family Svcs Detention Services Information Technology Probation Services Total Juvenile Court 2,100 5,200 100,000 - 239,380 1,276,960 65,234 7,998,337 241,480 1,282,160 100,000 65,234 7,998,337 107,300 9,579,911 9,687,211 Legal Defender Legal Defender Total Legal Defender - 18,475 18,475 - 18,475 18,475 823,454 - 823,454 823,454 - 823,454 Constables Constables Total Constables County Attorney Civil Legal Services Community Support Criminal Prosecution Total County Attorney Forensic Science Center Forensic Science Center Total Forensic Science Center Justice Courts Tucson Administration Court Operations Judicial Operations Total Justice Courts Tucson Office of Court Appointed Counsel Contract Attorney Total Office of Court Appointed Counsel 12-3 Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area / Department / Program Public Defender Public Defender Total Public Defender Public Fiduciary Burials Mandated Fiduciary Services Total Public Fiduciary Sheriff Administrative Corrections Forfeitures HIDTA Investigations Operations Total Sheriff Superior Court Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Information Services Law Library Total Superior Court TOTAL JUSTICE & LAW 12-4 Special Revenue Total Revenues 17,472 366,557 384,029 17,472 366,557 384,029 15,000 491,473 - 15,000 491,473 506,473 - 506,473 256,500 8,080,000 632,000 20,000 1,021,600 2,486,733 50,000 2,710,106 4,494,501 356,300 1,278,100 10,566,733 50,000 2,710,106 5,126,501 376,300 8,988,500 11,119,240 20,107,740 543,050 - 1,358,824 35,000 1,439,800 10,301,456 709,955 431,939 307,100 1,901,874 35,000 1,439,800 10,301,456 709,955 431,939 307,100 543,050 14,584,074 15,127,124 22,079,350 49,392,901 71,472,251 Pima County FY2013/2014 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program JUSTICE & LAW Clerk of the Superior Court Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Clerk of the Superior Court 7.5 35.0 42.5 14.0 34.0 13.0 33.0 6.0 33.0 218.0 Constables Constables Total Constables 13.0 13.0 County Attorney Administration Civil Legal Services Community Support Criminal Prosecution Total County Attorney 32.0 77.0 12.0 358.0 479.0 Forensic Science Center Forensic Science Center Total Forensic Science Center 32.0 Justice Court Ajo Justice Court Ajo Total Justice Court Ajo 11.0 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 11.0 Justice Court Tucson Administration Court Operations Judicial Operations Total Justice Court Tucson 30.0 89.0 19.0 32.0 11.0 11.0 138.0 Juvenile Court Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services Total Juvenile Court 29.5 44.0 20.6 156.8 16.0 24.6 196.9 Legal Defender Legal Defender Total Legal Defender 43.5 488.4 43.5 12-5 Pima County FY2013/2014 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program Office of Court Appointed Counsel CAC- Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Total Office of Court Appointed Counsel 7.0 20.0 9.5 36.5 Public Defender Public Defender Total Public Defender 164.1 164.1 Public Fiduciary Burials Mandated Fiduciary Services Total Public Fiduciary 1.0 34.2 35.2 Sheriff Administrative Corrections HIDTA Investigations Operations Total Sheriff 293.0 642.0 26.0 282.0 396.0 1,639.0 Superior Court Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services Total Superior Court 165.6 51.5 53.0 243.7 23.0 4.0 26.0 4.0 48.0 47.0 665.8 TOTAL JUSTICE & LAW 3,974.5 12-6 Pima County FY 2013/2014 Adopted Budget Clerk of the Superior Court Expenditures: 12,349,504 Revenues: FTEs 3,773,474 218.0 Function Statement: Maintain and hold accessible for the public and the court all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor the department's revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Mandates: ARS Title 12, Chapter 2, Article 8: Clerk of the Superior Court Expenditures by Program Records Retention 15.95% Administration 5.74% Civil Services 12.89% Probate Services 2.98% Courtroom Services 18.71% Juvenile Services 13.65% Information Technology 9.49% Criminal Services 5.67% Financial Services 14.92% Sources of All Funding Department Revenue 30.56% General Fund Support 65.72% Fund Balance Decrease 3.72% 12-7 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Clerk of the Superior Court FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention 608,184 1,352,798 2,222,909 702,466 1,671,726 925,568 1,684,191 333,063 1,492,049 677,672 1,505,486 2,273,344 660,674 1,705,364 1,038,202 1,665,893 331,651 1,809,929 708,788 1,592,204 2,311,249 699,664 1,842,703 1,171,764 1,685,101 368,380 1,969,651 10,992,954 11,668,215 12,349,504 Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Records Retention 2,353,505 (1,666) 498 10 545,119 264,114 55 599,603 2,425,774 800 387,000 295,000 664,500 2,425,774 1,200 387,000 295,000 664,500 Total Revenues 3,761,238 3,773,074 3,773,474 7,457,534 7,658,188 8,116,713 - - - (225,818) 236,953 459,317 - - - 10,992,954 11,668,215 12,349,504 9.5 34.8 48.2 14.0 27.0 10.0 33.0 6.0 29.5 9.0 35.0 45.0 13.5 30.6 12.3 31.8 6.0 30.9 7.5 35.0 42.5 14.0 34.0 13.0 33.0 6.0 33.0 212.0 214.1 218.0 Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Staffing (FTEs) 12-8 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Administration Function Statement Provide administrative, managerial, and human resources support for all operations of the department. Provide quality, accessible, and streamlined court related services to the judicial system and the public by operating in an environment of accountability. Develop strong, competent, open, and trusting partnerships which facilitate and exemplify government service. Description of Services Administer, direct, and manage all areas in compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances. Ensure that all support services are provided to Superior Court divisions. Maintain a highly trained staff to ensure efficient and cost effective service to the courts and court partners. Provide all departmental functions of human resources. Program Goals and Objectives - Provide guidance to department staff in compliance with all mandates and policies - Ensure compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances - Train managers and supervisors to enhance performance and communicate organizational expectations - Hire, supervise, and monitor personnel - Complete employee evaluations for all personnel FY 2011/2012 Actual Program Performance Measures Sanctions imposed on department for non-compliance of mandates Training sessions conducted Employee evaluations completed FY 2012/2013 Estimated FY 2013/2014 Planned 0 0 0 24 100% 24 100% 24 100% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 511,417 96,767 610,902 66,770 550,088 158,700 608,184 677,672 708,788 947,831 815 2,407 1,402,327 1,322,000 5,600 1,098,174 1,322,000 5,600 1,098,174 2,353,380 2,425,774 2,425,774 125 - - 125 - - Program Funding by Source Revenues Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total Revenues Investment Earnings Grant Revenue Sub-Total 12-9 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Administration (1,745,196) (1,748,102) (1,746,986) - - - (125) - 30,000 Other Funding Sources - - - Total Program Funding 608,184 677,672 708,788 9.5 9.0 7.5 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-10 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Civil Services Function Statement Process all civil filings and payments mandated by Arizona Revised Statutes. Description of Services Receive, record, and maintain all civil case filings. Program Goals and Objectives - Issue orders of protection/injunctions against harassment - Promote use of drop box as an alternative filing method - Process all civil filings within one day FY 2011/2012 Actual Program Performance Measures Orders of protection issued monthly Percent of civil filings placed in drop box Percent of civil filings processed within 1 day FY 2012/2013 Estimated 218 59% 100% FY 2013/2014 Planned 230 62% 100% FY 2011/2012 Actual 242 70% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,270,620 82,178 1,346,969 158,517 1,470,704 121,500 1,352,798 1,505,486 1,592,204 (1,666) - - (1,666) - - 1,354,464 1,505,486 1,592,204 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,352,798 1,505,486 1,592,204 34.8 35.0 35.0 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-11 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Courtroom Services Function Statement Provide court related services for civil, domestic relations, probate, criminal, juvenile, and child support cases in litigation. Description of Services Provide a courtroom clerk for every open court hearing. Create a synopsis (minute entry) for each hearing and process all associated paperwork connected to each specific hearing. Distribute and direct minute entries and other court documents to interested parties. Program Goals and Objectives - Process accurate minutes of court proceedings on a timely basis - Ensure customer satisfaction with services - Provide timely processing of all court documents FY 2011/2012 Actual Program Performance Measures Accuracy rate of court documents Court documents processed on time Customer service ratings of satisfactory or higher FY 2012/2013 Estimated 98% 99% 98% FY 2013/2014 Planned 99% 100% 99% FY 2011/2012 Actual 100% 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,150,548 72,361 2,179,428 93,916 2,224,433 86,816 2,222,909 2,273,344 2,311,249 498 - - 498 - - 2,222,411 2,273,344 2,311,249 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,222,909 2,273,344 2,311,249 48.2 45.0 42.5 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-12 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Criminal Services Function Statement Process all criminal filings and payments mandated by Arizona Revised Statutes. Description of Services Provide quality, accessible, and streamlined court related services and resources to enable the court and probationers to meet the requirements set by the judiciary. Program Goals and Objectives - Process all criminal filings in a timely manner Provide probation officers with court records needed to supervise their probation caseloads Maintain and keep current all probationer case files relating to court orders and assessments Collect court ordered assessments FY 2011/2012 Actual Program Performance Measures Criminal case files updated monthly Assessment payments collected monthly Probation reports generated monthly Percent of probation case files that are current FY 2012/2013 Estimated 2,678 1,013 374 100% FY 2013/2014 Planned 2,700 1,020 390 100% FY 2011/2012 Actual 2,715 1,020 400 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 654,511 47,955 607,416 53,258 651,514 48,150 702,466 660,674 699,664 10 800 - 800 400 10 800 1,200 701,292 660,674 699,664 - - - 1,164 (800) (1,200) Other Funding Sources - - - Total Program Funding 702,466 660,674 699,664 14.0 13.5 14.0 Program Funding by Source Revenues Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-13 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Financial Services Function Statement Provide financial services to both internal and external customers of the court. Develop and monitor the annual budget. Prepare financial statements. Supervise all financial systems, accounts payable, payroll processing, and records maintenance. Provide collection services in order to collect past due court ordered assessments. Provide child support services for federal Title IV-D and non IV-D cases. Maintain and update records as needed and assist the court in distributing wage assignments. Description of Services Provide financial support to the courts in order to ensure all monies received are processed and distributed to the necessary agencies. Maintain accurate and timely accounting records. Maintain and update collection activity on all past due court ordered assessments. Assist families in the child support area to ensure proper record maintenance. Program Goals and Objectives - Comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies - Provide collection services for all deferred payments - Monitor expenses and revenue in order to comply with budget - Meet statutory deadlines for court related matters - Enhance cash management services - Initiate quarterly probation billings FY 2011/2012 Actual Program Performance Measures New deferred payment cases established monthly Billings sent to probationers per quarter Monthly financial reports submitted on time Budget compliance 163 1,392 100% 100% FY 2011/2012 Actual FY 2012/2013 Estimated 175 1,500 100% 100% FY 2012/2013 Adopted FY 2013/2014 Planned 175 1,625 100% 100% FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,424,896 246,830 1,445,451 259,913 1,653,013 189,690 1,671,726 1,705,364 1,842,703 433,219 40,183 300,000 28,000 300,000 28,000 473,402 328,000 328,000 23,884 19,367 28,466 27,000 9,000 23,000 27,000 9,000 23,000 71,717 59,000 59,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Charges for Services Other Special Revenue Total 12-14 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Financial Services 1,145,053 1,250,449 1,362,753 - - - (18,446) 67,915 92,950 Other Funding Sources - - - Total Program Funding 1,671,726 1,705,364 1,842,703 27.0 30.6 34.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-15 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Information Technology Function Statement Provide for the design, development, implementation, support, and management of computerized information systems (software applications and computer hardware) for the department. Description of Services Develop and maintain department automation projects. Provide software engineering and maintenance of automation projects. Provide management and support of technology resources. Provide prompt and efficient distribution of court generated documents to the public. Program Goals and Objectives - Provide customer support within 30 minutes of request Develop superior software engineering and maintenance of all automation projects Maintain reliable management and support technology resources Establish document distribution and tracking FY 2011/2012 Actual Program Performance Measures Respond to call center inquiries within 30 minutes Security system maintained 24 hours a day Computer systems updated as needed FY 2012/2013 Estimated 98% 100% 100% FY 2013/2014 Planned 99% 100% 100% FY 2011/2012 Actual 100% 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 817,920 100,956 6,692 653,115 85,087 300,000 766,064 105,700 300,000 925,568 1,038,202 1,171,764 Investment Earnings Charges for Services Other Special Revenue Total 264,114 60,000 235,000 60,000 235,000 264,114 295,000 295,000 General Fund Support 604,164 563,126 614,354 - - - 57,290 180,076 262,410 Other Funding Sources - - - Total Program Funding 925,568 1,038,202 1,171,764 10.0 12.3 13.0 Program Funding by Source Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-16 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Juvenile Services Function Statement Provide court related services to the judicial system and public concerning all juvenile related issues. Description of Services Provide a courtroom clerk for every open court hearing; create minute entries of all court procedures; and comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies. Distribute minute entries and other court documents to interested parties. Program Goals and Objectives - Ensure delinquency cases are processed within 24 hours of filing - Provide all case files prior to scheduled court hearings - Provide outstanding service to internal and external customers FY 2011/2012 Actual Program Performance Measures Delinquency cases processed within 24 hours Case files provided prior to daily court hearings FY 2012/2013 Estimated 100% 100% FY 2013/2014 Planned 100% 100% FY 2011/2012 Actual 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,615,857 68,334 1,554,992 110,901 1,577,439 107,662 1,684,191 1,665,893 1,685,101 55 - - 55 - - 1,684,136 1,665,893 1,685,101 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,684,191 1,665,893 1,685,101 33.0 31.8 33.0 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-17 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Probate Services Function Statement Oversee all probate cases and all minor and adult guardian and conservator cases. Perform data entry and maintain case management information for the wards of the court including information relating to fiduciaries appointed by the court. (Information is utilized not only by Superior Court, but also by the Supreme Court governing certified fiduciaries.) Conduct various customer service functions such as providing certified copies of wills and letters of administration. Description of Services Responsible for filing all probate, trust, and guardianship/conservator cases. Provide service to internal and external customers and provide certified copies of documents and letters of administration. Program Goals and Objectives - Process all guardianship cases in a timely manner - Provide e-filing capabilities to attorneys - Issue all letters of administration daily FY 2011/2012 Actual Program Performance Measures Probate cases submitted through e-filing per month Letters of administration issued on time Guardianship cases processed on time FY 2012/2013 Estimated 111 100% 100% FY 2013/2014 Planned 130 100% 100% FY 2011/2012 Actual 130 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 313,757 19,306 304,987 26,664 343,716 24,664 333,063 331,651 368,380 General Fund Support 333,063 331,651 368,380 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 333,063 331,651 368,380 6.0 6.0 6.0 Program Staffing FTEs 12-18 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Records Retention Function Statement Provide for the storage of all court documentation (case files) as mandated by state of Arizona guidelines. Description of Services Provide storage along with retrieval and return functions of all court case files for Superior Court and the public as required. Program Goals and Objectives - Check all documents thoroughly for correctness before placing into storage - Scan all closed case files into the Arizona case management system (AGAVE) - Maintain reliable customer service with all units of the Superior Court and the public FY 2011/2012 Actual Program Performance Measures Documents checked before placing in storage Closed case files scanned into AGAVE system FY 2012/2013 Estimated 100% 100% FY 2013/2014 Planned 100% 100% FY 2011/2012 Actual 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,298,627 159,115 34,307 1,158,900 501,029 150,000 1,331,541 488,110 150,000 1,492,049 1,809,929 1,969,651 599,603 53,500 611,000 53,500 611,000 599,603 664,500 664,500 1,158,147 1,155,667 1,229,994 - - - (265,701) (10,238) 75,157 Other Funding Sources - - - Total Program Funding 1,492,049 1,809,929 1,969,651 29.5 30.9 33.0 Program Funding by Source Revenues Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-19 This page intentionally left blank. 12-20 Pima County FY 2013/2014 Adopted Budget Constables Expenditures: 1,206,968 Revenues: FTEs 361,390 13.0 Function Statement: Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Mandates: ARS Title 22, Chapter 1, Article 1: Justice Precincts and Precinct Officers; ARS Title 22, Chapter 1, Article 3: Constables Expenditures by Program Constables 100% Sources of All Funding Department Revenue 29.94% General Fund Support 70.06% 12-21 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Constables FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Constables 1,080,377 1,112,731 1,206,968 Total Expenditures 1,080,377 1,112,731 1,206,968 Constables 438,689 361,390 361,390 Total Revenues 438,689 361,390 361,390 641,688 751,341 845,578 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,080,377 1,112,731 1,206,968 Constables 13.0 13.0 13.0 Total Staffing (FTEs) 13.0 13.0 13.0 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 12-22 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Constables Program: Constables Function Statement Serve Justice Court papers as required by ARS 22-102 and 22-131. Act as Peace Officer for the Pima County Justice Courts. Description of Services Serve and return civil, criminal, and traffic court papers within the precincts. Serve and attend the Justice of the Peace of the courts within the precincts in which they were elected to serve. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out statutorily mandated duties Serve civil/criminal papers from the justice courts, as well as from other counties and states Improve efficiency of service to the precincts Improve the quality of service to the community FY 2011/2012 Actual Program Performance Measures Percent of civil papers served Percent of civil fees collected Percent of criminal papers served Percent of domestic violence/harassment orders served Attempts to serve Justice Court papers FY 2012/2013 Estimated 96% 80% 69% 83% 100% FY 2013/2014 Planned 96% 80% 70% 85% 100% FY 2011/2012 Actual 100% 100% 100% 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 944,808 135,569 962,697 150,034 1,039,785 167,183 1,080,377 1,112,731 1,206,968 Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 10,455 64,065 10,727 353,442 37,900 323,490 37,900 323,490 438,689 361,390 361,390 General Fund Support 641,688 751,341 845,578 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,080,377 1,112,731 1,206,968 13.0 13.0 13.0 Program Funding by Source Revenues Program Staffing FTEs 12-23 This page intentionally left blank. 12-24 Pima County FY 2013/2014 Adopted Budget County Attorney Expenditures: 38,230,893 Function Statement: Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice and representation to the Board of Supervisors, County departments, and other entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Services Division. Investigate and prosecute racketeering crime, and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents and merchants in collecting bad check restitution via the Bad Check Program. Operate 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs by working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Mandates: ARS Title 11, Chapter 3, Article 6: County Attorney; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries FTEs Revenues: 479.0 11,483,421 Expenditures by Program Administration 6.60% Civil Legal Services 8.82% Community Support 1.07% Total Expenditu Criminal Prosecution 83.51% Sources of All Funding Department Revenue 30.04% General Fund Support 58.77% Fund Balance Decrease 11.19% 12-25 Department R Fund Balance General Fund Check Total Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: County Attorney FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Administration Civil Legal Services Community Support Criminal Prosecution 2,493,636 2,535,649 614,426 24,966,002 2,354,364 3,375,718 611,849 31,271,734 2,523,840 3,371,982 409,353 31,925,718 Total Expenditures 30,609,713 37,613,665 38,230,893 Administration Civil Legal Services Community Support Criminal Prosecution 1,513 101,578 354,660 11,958,005 101,500 400,800 12,762,328 103,000 182,027 11,198,394 Total Revenues 12,415,756 13,264,628 11,483,421 19,387,799 20,174,804 22,468,352 - - - (1,193,842) 4,174,233 4,279,120 - - - 30,609,713 37,613,665 38,230,893 Administration Civil Legal Services Community Support Criminal Prosecution 30.0 73.3 14.0 350.6 30.0 77.7 15.0 363.2 32.0 77.0 12.0 358.0 Total Staffing (FTEs) 467.9 485.9 479.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-26 Pima County FY 2013/2014 Adopted Budget Program Summary Department: County Attorney Program: Administration Function Statement Implement programs, procedures, and information technology consistent with the direction and priorities established by the Pima County Attorney. Provide administrative and technical support services in support of departmental missions. Description of Services Administer personnel, payroll, purchasing, budget and finance, information technology, and public information services for the department. Set priorities and provide direction for the department as a whole. Comply with Pima County Administrative Procedures and Board of Supervisors Policies. Coordinate activities with County Administration departments. Provide open communications between the Pima County Attorney's Office, other County departments, other governmental agencies, and the public. Provide attorneys and support staff with resources necessary to conduct the affairs of the office while constantly striving for positive returns on investment and ensure compliance with federal and state guidelines, laws, statutes, and local mandates (including Pima County Board of Supervisors Policies, Pima County Administrative Procedures, Pima County Merit System Rules & Personnel Policies, and departmental policies and procedures). Program Goals and Objectives - - Submit bi-weekly payroll to the Finance Department by established deadlines Comply with deadlines for financial reporting of various County, state, and federal funds Ensure at least 90% of travel arrangements for witnesses/victims are made in a timely cost effective manner Identify the needs of each program and attempt to increase the number of volunteers and interns to be recruited and trained for these programs for the purpose of supplementing the work force and to provide additional resources for each program area Maintain at least a 96% uptime of the network infrastructure for the six departmental and non-departmental facilities from 7:00 AM to 6:00 PM, seven days a week Complete at least 95% of the design, development, and implementation of departmental and non-departmental databases, applications, and reports within mutually established deadlines Efficiently install, upgrade, and maintain infrastructure components and peripherals with at least a 95% customer satisfaction rate Perform research, statistical analysis, and auditing functions with at least a 95% customer satisfaction rate Conduct 45 monthly audits and achieve at least a 95% data systems accuracy FY 2011/2012 Actual Program Performance Measures Financial reports submitted on time Help desk ticket satisfaction (1: Bad - 5:Good) Unscheduled network downtime (hours) Application training satisfaction (1:bad - 5:good) Biweekly payroll submitted on time Witness travel and victim arrangements completed in a timely manner Increase in volunteers recruited/trained Network infrastructure uptime (% of 24/7) Software development schedule adherence 12-27 FY 2012/2013 Estimated FY 2013/2014 Planned 771 5 2 5 100% 100% 710 5 2 5 100% 100% 698 5 2 5 100% 100% 22% 100% 90% 30% 100% 90% 50% 100% 90% Pima County FY 2013/2014 Adopted Budget Program Summary Department: County Attorney Program: Administration FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2012/2013 Adopted FY 2013/2014 Adopted 1,962,568 525,869 5,199 2,148,614 205,750 - 2,343,590 180,250 - 2,493,636 2,354,364 2,523,840 1,533 (20) - - 1,513 - - 2,492,123 2,354,364 2,523,840 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,493,636 2,354,364 2,523,840 30.0 30.0 32.0 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-28 Pima County FY 2013/2014 Adopted Budget Program Summary Department: County Attorney Program: Civil Legal Services Function Statement Serve as in-house legal counsel to Pima County government by providing legal advice to, and legal representation on behalf of, the Pima County Board of Supervisors, other Pima County Elected Officials (including the Assessor, County Attorney, Justices of the Peace, Constables, Recorder, School Superintendent, Sheriff, and Treasurer), the Pima County Administrator, Deputy Pima County Administrators, all Pima County departments, boards, committees, commissions, hearing officers, and special taxing districts (including the Flood Control District, Stadium District, Library District, certain fire districts, etc.), collectively referred to hereinafter as Pima County. Description of Services Provide comprehensive legal services and representation to Pima County in diverse areas of law including: employment, tort (personal injury, excessive force, negligent road design, and civil rights), bankruptcy (collecting tax due), property tax appeals, environmental (defense of toxic tort and actions by state and federal environmental regulators, and prosecution of air quality, wildcat dumping, hazardous materials, and water quality violations), health care, Title 36 mental health commitments, elections, eminent domain, planning and zoning, the adoption and enforcement of building and zoning codes and other local ordinances, transportation, construction contracts, other types of contracts and inter-governmental agreements, real property, and telecommunications. Provide legas services to Pima County client representatives; defending Pima County in all litigation filed against it; prosecuting violations of Pima County ordinances; representing and advising Pima County in administrative hearings; negotiating and drafting contracts, sale and purchase agreements, leases, and other legal documents; and drafting Pima County ordinances, resolutions, and regulations. Provide various legal services required of the Pima County Attorney by state statute, including initiating involuntary mental health commitment actions, enforcing elections laws, enforcing the open meetings law, enforcing conflicts of interest laws, and enforcing other similar regulatory laws relating to public officials and public entities. Where conflicts of interest or other circumstances prevent the division from representing Pima County in a particular matter, enlist the services of competent outside legal counsel and prepare and monitor contracts necessary to employ such outside legal counsel and prepare and monitor contracts necessary to employ such outside counsel on behalf of Pima County. Program Goals and Objectives - Serve the public with integrity by fostering ethical, effective and efficient government through the provision of the highest quality legal services - Provide timely, accurate, and complete legal advice to Pima County - Provide quality legal prosecution of County code violations in civil and administrative actions brought on behalf of Pima County - Provide quality legal investigation and prosecution of violations of the employer sanctions law on behalf of Pima County - Provide timely and thorough review of, and make necessary revisions to, contracts, intergovernmental agreements, ordinances, and resolutions - Provide timely, accurate, and complete education and training services to Pima County in order to promote the effectiveness of Pima County functions and to reduce liability - Ensure that attorneys and staff receive training necessary to perform their required functions and remain current within their relevant areas of law - Provide quality legal representation in legal actions brought against the Pima County. Program Performance Measures Revenues and/or fines collected by County entities as a result of Civil Legal Services involvement Hours spent providing legal representation at regularly scheduled meetings of County boards, commissions, departments where legal counsel is required to be present Routine contracts/amendments/IGA's reviewed Client education training hours provided Savings from successful legal defense Satisfactory or above ratings on client evaluations for defense of legal proceedings 12-29 FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $5,501,716 $5,167,454 $4,407,346 408 410 400 2,411 160 82% 99% 2,500 110 91% 99% 4,600 135 95% 99% Pima County FY 2013/2014 Adopted Budget Program Summary Department: County Attorney Program: Civil Legal Services Cases in which the County prevails in obtaining requested relief Satisfactory or above ratings on client evaluations for prosecutions of civil actions Requests for reports/orders acted on within statutory or mutually established deadlines Satisfactory or above ratings on client evaluations for legal advice and consultation Satisfactory or above ratings on client evaluation forms for education and training programs and services 100% 99% 92% 99% 92% 99% 100% 100% 100% 98% 99% 99% 99% 99% 99% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2012/2013 Adopted FY 2013/2014 Adopted 2,496,336 39,313 3,307,503 68,215 3,268,293 103,689 2,535,649 3,375,718 3,371,982 2,491 - - 2,491 - - 97,687 1,400 100,000 1,500 100,000 3,000 99,087 101,500 103,000 2,506,310 3,163,243 3,100,598 - - - (72,239) 110,975 168,384 Other Funding Sources - - - Total Program Funding 2,535,649 3,375,718 3,371,982 73.3 77.7 77.0 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-30 Pima County FY 2013/2014 Adopted Budget Program Summary Department: County Attorney Program: Community Support Function Statement Operate 88-Crime receiving citizen tips to assist solving crimes. Assist Pima County residents and businesses by collecting payment for victims who have received bad checks. Ensure that defendants are held accountable and provide a diversion option from prosecution via the Bad Check Program. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods to reduce trends in youth violence, increase public safety, and reduce crime. Involve communities in reducing crime in their neighborhoods by establishing Community Justice Boards (CJBs). Description of Services Provide information on major unsolved crimes received through the 88-Crime program (anonymous telephone hotline to law enforcement agencies). Collect restitution for victims who have received bad checks and provide financial accountability services through the Bad Check Program. Provide programs designed to reduce trends in youth violence through partnerships with communities, public and private sector agencies, and government institutions. Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner. Program Goals and Objectives - Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner - Provide training to agency staff, Community Justice Board volunteers, and community organizations - Work with the schools in the community bringing the Campus Crime Stopper Program into the schools - Increase community use of hotline - Increase participation at 88-Crime community events - Increase the number of participants in the Bad Check Program - Maintain the amount of restitution returned to victims of bad checks submitted - Provide and increase the number of Communities Addressing Responsible Gun Ownership (CARGO) presentations designed to promote gun safety awareness - Coordinate the Community Justice Board Program that holds juvenile offenders accountable to the victim and community through the use of community volunteers who provide consequences via family conferences - Donate gun locks to the community to promote gun lock safety and responsible gun ownership Program Performance Measures Restitution collected Hotline and 88-Crime office calls Community Justice Boards Attendees at community events Presentations made at community events Bad Check Program participants Bad checks submitted CARGO presentations Gun locks donated CJB/staff training programs 12-31 FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $809,047 27,649 21 16,596 127 8,986 2,495 0 2,704 23 $444,909 28,999 18 20,745 158 9,126 2,231 3 3,500 20 $600,000 30,448 20 25,931 197 9,340 2,500 5 4,500 25 Pima County FY 2013/2014 Adopted Budget Program Summary Department: County Attorney Program: Community Support FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2012/2013 Adopted FY 2013/2014 Adopted 517,126 97,300 532,064 79,785 345,508 63,845 614,426 611,849 409,353 - 2,000 2,147 - 2,000 2,147 Fines & Forfeits Miscellaneous Revenue Investment Earnings Other Special Revenue Total 354,435 59 166 398,500 300 179,580 300 354,660 398,800 179,880 General Fund Support 196,475 185,722 186,397 - - - 63,291 25,327 40,929 Other Funding Sources - - - Total Program Funding 614,426 611,849 409,353 14.0 15.0 12.0 Total Program Expenditures Program Funding by Source Revenues Investment Earnings Grant Revenue Sub-Total Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-32 Pima County FY 2013/2014 Adopted Budget Program Summary Department: County Attorney Program: Criminal Prosecution Function Statement Represent the state in felony and juvenile matters occurring throughout Pima County and all misdemeanor cases occurring in unincorporated areas of Pima County. Provide advocacy and crisis intervention for victims and witnesses via the Victim Services Division. Description of Services Prosecute in the court systems those individuals charged with felony, misdemeanor, and juvenile crimes. Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Present all felony filings for probable cause determination either to a magistrate at a preliminary hearing or to a grand jury. Review all juvenile physical and paper referrals presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Offer diversion programs to low level offenders as an alternative to prosecution. Maintain a unit specifically designed for the purpose of victim notification to ensure that all victims are notified of all criminal proceedings as mandated by Arizona Revised Statutes. Serve and protect the rights of the citizens of Pima County to life, liberty, personal security, and security of property by enforcing the criminal laws of the state of Arizona. Program Goals and Objectives - Hold criminals accountable for violations of the law by investigating and prosecuting criminal cases in a manner that maximizes public safety - Provide specialized domestic violence response including intervention services for victims and their children, and comprehensive advocacy services for these victims in the dedicated Pima County Domestic Violence Court - Ensure the rights of victims as dictated by the Arizona constitution are upheld - Support and assist victims and witnesses at legal proceedings, hearings, and trials - Provide comprehensive victim services to the outlying incorporated and unincorporated areas of Pima County - Provide 24 hour/7 day a week crisis response to victims as requested by law enforcement - Ensure victim compensation claims are processed within 60 days of the receipt of claim - Administer and distribute Crime Victim Compensation Fund monies to victims in a timely manner - Sustain a viable volunteer crisis advocate program that provides 24 hour response to all victims of crime and their families - Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges - Target dangerous, violent, and repetitive criminal defendants for trial - Process all requests for subpoenas, arrest warrants, interviews, and investigations - Prosecute all misdemeanor cases filed by law enforcement in Justice Courts - Provide 24 hour/7 day a week call out services to law enforcement for legal advice in homicides, sex crimes, gang, and narcotic investigations - Provide attorney for day and night initial appearances 365 days a year to ensure appropriate release conditions are recommended to maximize public safety - Prevent re-victimization by creating an environment where victims are treated with dignity, compassion, and respect - Provide crisis intervention and victimology training to citizens, volunteers, and prosecutors Program Performance Measures Cost savings achieved by using a volunteer force to help provide victim services. Felony Cases Presented for review by law enforcement Total claims processed Total volunteer hours Legal reviews and corresponding disbursements of funds to local law enforcement agencies Total number of victim contacts by advocates 12-33 FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $537,066 $450,000 $450,000 9,484 326 29,837 217 9,500 353 25,000 220 9,500 380 25,000 230 35,676 30,000 30,000 Pima County FY 2013/2014 Adopted Budget Program Summary Department: County Attorney Program: Criminal Prosecution Total number of victims served by victim advocates Juvenile cases presented for review by law enforcement Requests for investigative services Felony written victim notifications Initial appearances hearings (two per day) attended Total number of services provided to victims by victim advocates Average number of days to process claims Percent of violent, dangerous, repetitive offenders tried Victim restitutions processed within guidelines Claims processed within 60 days 9,167 6,356 13,092 57,294 730 53,366 28 74% 100% 100% 8,500 6,000 13,100 60,000 730 45,000 28 70% 100% 100% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 8,500 6,100 13,500 61,000 730 45,000 28 70% 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted 16,954,437 7,975,467 36,098 20,710,347 10,291,187 270,200 21,194,059 10,521,659 210,000 24,966,002 31,271,734 31,925,718 18,675 67,313 (271) 40,000 - 40,000 - 85,717 40,000 40,000 4,332,710 13,205 - 5,818,528 12,000 3,683,634 112,913 6,147 4,345,915 5,830,528 3,802,694 1,537,043 3,803,020 2,123,946 62,364 1,947,100 20,000 4,866,000 58,700 1,351,600 2,270,000 3,570,000 164,100 7,526,373 6,891,800 7,355,700 14,192,891 14,471,475 16,657,517 - - - (1,184,894) 4,037,931 4,069,807 Other Funding Sources - - - Total Program Funding 24,966,002 31,271,734 31,925,718 350.6 363.2 358.0 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-34 Pima County FY 2013/2014 Adopted Budget Forensic Science Center Expenditures: 3,343,476 Revenues: FTEs 1,573,029 32.0 Function Statement: Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Mandates: ARS Title 11, Chapter 3, Article 12: County Medical Examiner Expenditures by Program Forensic Science Center 100% Sources of All Funding General Fund Support 53.20% Department Revenue 46.80% 12-35                !"          ' !"          ! #&#  #&#& # # $% "! # # " #+&#% #*# #*$#+ #  !#    / / / " # !#! + # , / / /   ()      ' ()  $ %   & '  ( )* +' ,  % -+* , ' .    '    ,, -'!. #&#  #&#& # # $%      ' ,, -'!. 12-36  0# 0 0 $/* / /                                  !"   #" $" %&   ' ()* +  + ", $"%&           "    " +"   "   +      +   + "    - "+ .  +   "  /    0$      '.         0(  . '   102     234   0   234"   /      0 24   05 0(    224  ++ "-          (.  '    102      /  "     (   05 (    ++ "-     !""# !"  $   !" # !"% &   !"%# !"'   264 264 24 234 274 234 24 234 234 234 24 224  !" # !"% $    !"%# !"' $    !""# !"  $  &(       )" #  %&   %. 896+ -&(    +61+33 66+2 1+ +177+127 1+37 0 ++7 +62 0 %) !*)%'  %) *!)"*' %)%'%)'+, +6  +13+22 +6 0 +3+6 1+76 0 +3+6 ")+!%),+' ") *%)!!! ")/"!) /! 61+6 3 6+ 0 +72 0  /,)+*!  /!)!!! %')+!1 +62  2+76 0 0 0 3+ 1 0  0  *)!+!     .    $" (  :   %    )"  .    0- .    :    $" (  .    0- .    $" (  :   %    )" 2  .   - 12-37 )1!*                      +6+ +7+163 +733+7 0 0 0 2+76 1+61 ;7+67< 2     0 0 0 -  %) !*)%'  %) *!)"*'     3   - 4#5 6  7    #54  6 %"8! -& 12-38 % 8! %)%'%)'+, 0 Pima County FY 2013/2014 Adopted Budget Justice Court Ajo Expenditures: 706,776 Function Statement: Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, and policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society while offering selected offenders the opportunity to become law-abiding and productive citizens. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations FTEs Revenues: 11.0 256,455 Expenditures by Program Justice Court Ajo Time Pay Fees 0.71% Total Expe Justice Court Ajo 99.29% Sources of All Funding Departmen Fund Bala General Fu Check To Department Revenue 36.29% General Fund Support 63.29% Fund Balance Decrease 0.42% 12-39 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Justice Court Ajo FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Justice Court Ajo Justice Court Ajo Time Pay Fees 653,173 13,125 700,632 12,750 701,776 5,000 Total Expenditures 666,298 713,382 706,776 Justice Court Ajo Justice Court Ajo Time Pay Fees 198,192 4,157 249,455 7,000 249,455 7,000 Total Revenues 202,349 256,455 256,455 444,118 439,177 447,321 - - - 19,831 17,750 3,000 - - - 666,298 713,382 706,776 Justice Court Ajo Justice Court Ajo Time Pay Fees 10.6 1.0 11.0 - 11.0 - Total Staffing (FTEs) 11.6 11.0 11.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-40 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo Function Statement Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Description of Services Comply with court policies, procedures, rules, and Arizona Revised Statutes. Collect and disburse monies in accordance with statutes, County ordinances, and court orders. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings, and orders of protection. Provide administrative support to the Justice of the Peace pertaining to records, case management, courtroom services, and judicial operations. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Program Goals and Objectives - Enter delinquent cases into collections - Enter 20% more cases than the previous year - Improving percentage of probationers requiring court assessment - Increase conviction rate up to 80% FY 2011/2012 Actual Program Performance Measures Delinquent cases to be entered into collections Conviction Rate FY 2012/2013 Estimated 844 100% 553 100% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2013/2014 Planned 696 100% FY 2012/2013 Adopted FY 2013/2014 Adopted 437,897 209,760 5,516 526,253 174,379 - 523,810 177,966 - 653,173 700,632 701,776 12,694 150,422 175 26,106 15,352 195,839 350 26,914 15,352 195,839 350 26,914 189,397 238,455 238,455 8,795 11,000 11,000 8,795 11,000 11,000 444,118 439,177 447,321 - - - 10,863 12,000 5,000 Other Funding Sources - - - Total Program Funding 653,173 700,632 701,776 10.6 11.0 11.0 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-41 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo Time Pay Fees Function Statement Provide prompt and consistent delivery of services to the public, litigants, and attorneys within this judicial precinct in compliance with court mandates. Protect the children, families, and communities through the administration of justice and ensure the safety of everyone who works at and uses the Court. Be accountable and continue to improve communication with the community and the County. Description of Services Establish and administer policies and procedures in compliance with court mandates. Collect and disburse fees in compliance with the minimum accounting standards. Coordinate the prompt and orderly disposition of criminal, traffic, and civil cases. Adhere to court performance guidelines established in court rules, statutes, administrative orders, and guidelines of the Administrative Office of the Courts. Ensure that ethical standards established by the Commission of Judicial Conduct are followed. Provide financial management according to minimum accounting standards set by the Supreme Court, Pima County Financial Control and Reporting, and State Auditor General. Adhere to established operational guidelines as reviewed by the Court Services Division of the Supreme Court by measuring court performance and conducting court performance reviews and keeping statistics. Program Goals and Objectives - Provide courteous and accurate information to the public. Complete state and mandated Court Ordered Judicial Education and Training (COJET). Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Report defaulted cases to Fine/Fees and Restitution Enforcement program (FARE) for collection. Perform internal audit every six months on all files. FY 2011/2012 Actual Program Performance Measures Employees in compliance with state mandatory COJET training Defaulted cases assigned to FARE Internal audit of case files performed every six months FY 2012/2013 Estimated 100% 100% 100% 100% 100% 100% FY 2011/2012 Actual Program Expenditures by Object Operating Expenses FY 2013/2014 Planned 100% 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted 13,125 12,750 5,000 13,125 12,750 5,000 383 3,774 7,000 7,000 4,157 7,000 7,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - 8,968 5,750 (2,000) Other Funding Sources - - - Total Program Funding 13,125 12,750 Total Program Expenditures Program Funding by Source Revenues Investment Earnings Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 1.0 12-42 - 5,000 - Pima County FY 2013/2014 Adopted Budget Justice Court Green Valley Expenditures: 568,354 Function Statement: Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Manage court services efficiently and effectively. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations FTEs Revenues: 11.0 406,787 Expenditures by Program Total Expen Justice Court Green Valley 100% Department General Fun Sources of All Funding Fund Bal (in Check Tota General Fund Support 32.74% Department Revenue 67.26% 12-43 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Justice Court Green Valley FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Justice Court Green Valley 522,684 542,077 568,354 Total Expenditures 522,684 542,077 568,354 Justice Court Green Valley 418,427 407,903 406,787 Total Revenues 418,427 407,903 406,787 146,457 173,826 198,003 - - - (42,200) (39,652) (36,436) - - - 522,684 542,077 568,354 Justice Court Green Valley 11.5 11.0 11.0 Total Staffing (FTEs) 11.5 11.0 11.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-44 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Justice Court Green Valley Program: Justice Court Green Valley Function Statement Provide prompt and consistent delivery of services to the public, litigants, and attorneys within this judicial precinct in compliance with court mandates. Protect the children, families, and communities through the administration of justice and ensure the safety of everyone who works at and uses the Court. Be accountable and continue to improve communication with the community and the County. Description of Services Establish and administer policies and procedures in compliance with court mandates. Collect and disburse fees in compliance with the minimum accounting standards. Coordinate the prompt and orderly disposition of criminal, traffic, and civil cases. Adhere to court performance guidelines established in court rules, statutes, administrative orders, and guidelines of the Administrative Office of the Courts. Ensure that ethical standards established by the Commission of Judicial Conduct are followed. Provide financial management according to minimum accounting standards set by the Supreme Court, Pima County Financial Control and Reporting, and State Auditor General. Adhere to established operational guidelines as reviewed by the Court Services Division of the Supreme Court by measuring court performance and conducting court performance reviews and keeping statistics. Program Goals and Objectives - Review procedures and programs on a regular basis for cost savings and productivity improvements Provide courteous and accurate information to the public Provide security to the court facility, staff, and litigants Complete state mandated Court Ordered Judicial Education and Training (COJET) Provide prompt and orderly disposition of civil, criminal, and traffic cases Maintain orderly, complete, and accurate records Report defaulted cases to Fine/Fees and Restitution Enforcement program (FARE) for collection Continue with pro bono programs for mediation, victim rights advocates, mental health representation, the homeless and Veterans Administration - Perform internal audit every six months on all files FY 2011/2012 Actual Program Performance Measures Employees in compliance with state mandatory COJET training Case files found to be accurate Defaulted cases assigned to FARE Internal audit of case files performed every six months 100% 92% 100% 100% FY 2011/2012 Actual FY 2012/2013 Estimated 100% 97% 100% 100% FY 2012/2013 Adopted FY 2013/2014 Planned 100% 97% 100% 100% FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 456,796 65,888 468,359 73,718 487,025 81,329 522,684 542,077 568,354 15,042 267,604 58,183 21,060 250,000 51,480 21,060 250,000 51,480 340,829 322,540 322,540 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Charges for Services Operating Revenue Sub-Total 12-45 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Justice Court Green Valley Program: Justice Court Green Valley Revenues Investment Earnings Charges for Services Other Special Revenue Total 1,508 76,090 1,116 84,247 84,247 77,598 85,363 84,247 146,457 173,826 198,003 - - - (42,200) (39,652) (36,436) Other Funding Sources - - - Total Program Funding 522,684 542,077 568,354 11.5 11.0 11.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-46 Pima County FY 2013/2014 Adopted Budget Justice Courts Tucson Expenditures: 8,448,898 Function Statement: Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management as guided and enforced by the Minimum Accounting Standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations FTEs Revenues: 138.0 6,963,189 Expenditures by Program Administration 20.21% Judicial Operations 35.87% Total Expend Court Operations 43.92% Sources of All Funding Department Fund Balanc General Fun General Fund Support 14.58% Check Tota Fund Balance Decrease 3.00% Department Revenue 82.42% 12-47 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Justice Courts Tucson FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Administration Court Operations Judicial Operations 1,618,619 3,829,675 2,408,518 1,716,676 3,589,491 2,856,358 1,707,613 3,710,820 3,030,465 Total Expenditures 7,856,812 8,162,525 8,448,898 Administration Court Operations Judicial Operations 5,122,953 1,072,172 754,538 4,918,692 1,153,933 852,061 4,918,692 1,175,200 869,297 Total Revenues 6,949,663 6,924,686 6,963,189 912,618 951,530 1,231,943 - - - (5,469) 286,309 253,766 - - - 7,856,812 8,162,525 8,448,898 28.0 94.0 14.0 30.0 88.2 20.0 30.0 89.0 19.0 136.0 138.2 138.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Court Operations Judicial Operations Total Staffing (FTEs) 12-48 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Administration Function Statement Coordinate all non-judicial court activities. Provide, administer, and execute state and local court policies and procedures. Maintain accurate financial records. Collect, deposit, and disburse monies. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection, and monthly judicial productivity numbers. Identify and report monthly collection of revenues by account. Comply with employment law and accounting procedures. Provide and coordinate internal and external training to meet Administrative Office of the Courts (AOC) and Council on Judicial Education and Training (COJET) requirements. Maintain and enhance automated systems and website for court personnel and the general public. Description of Services Coordinate all non-judicial activities of the court, including but not limited to personnel, budget, security, technology, staff training and education, facilities management, and all services related to case processing and administrative support to eight justices of the peace and judges pro tem. Program Goals and Objectives - Enhance customer service and the public's access to court services and information - Increase collections of court ordered fines and assessments - Ensure that the court maintains competitive salaries to attract and retain the most qualified and knowledgeable applicants - Ensure safety of judiciary, staff, and users of the court system - Maintain the court building in a manner that ensures that court proceedings are conducted in an atmosphere that reflects the dignity and professionalism of the third branch of government - Maintain customer trust and confidence in the expenditure of taxpayer dollars - Provide reliable, effective, and up-to-date technology services to the court in a timely manner in an effort to create greater efficiency and responsiveness Program Performance Measures Total funds collected by the court Total Pima County revenues collected by the court Number of positions managed Public usage of buildings by number of individuals FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $15,326,458 $5,783,513 136 301,808 $15,400,000 $5,800,000 138 143,353 $15,400,000 $5,800,000 138 143,353 FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,302,685 315,934 1,364,090 352,586 1,478,751 228,862 1,618,619 1,716,676 1,707,613 168,680 154 2,766,631 70,634 (1,767) 2,118,621 2,712,192 56,000 2,150,500 2,712,192 56,000 2,150,500 5,122,953 4,918,692 4,918,692 Program Funding by Source Revenues Intergovernmental Licenses & Permits Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 12-49 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Administration (3,504,334) (3,202,016) (3,211,079) Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,618,619 1,716,676 1,707,613 28.0 30.0 30.0 General Fund Support Program Staffing FTEs 12-50 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Court Operations Function Statement Process cases in compliance with statutes and rules of court to provide services to the public in cases for which the court has exclusive or concurrent jurisdiction as established by state constitution or statute. Description of Services Process the following types of cases accurately, efficiently, and expediently: -Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500, or imprisonment in the County jail not to exceed six months, or by both fines and imprisonment -Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause -Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 -Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $10,000 or less -Domestic violence and harassment cases -Forcible entry and detainer when the amount involved is less than $10,000 -Matters involving possession of, but not title to, real property -Small claims proceedings when the amount involved does not exceed $2,500 -Provide service to the public, litigants, jurors, attorneys, and members of the bar; prepare case transcripts; maintain case files and court records -Prepare and distribute court notices and minute entries Program Goals and Objectives - Provide prompt and consistent delivery of services to the public, litigants, and attorneys Acquire new case management system Image court documents into electronic case files Continue training staff to improve their knowledge of court procedures and processing that will increase customer service as well as accuracy and efficiency in processing court documents - Improve Department of Public Safety (DPS) disposition reporting FY 2011/2012 Actual Program Performance Measures Total case filings Disposition rate 141,043 100% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures FY 2012/2013 Estimated 155,443 100% FY 2012/2013 Adopted FY 2013/2014 Planned 155,443 100% FY 2013/2014 Adopted 3,481,254 348,421 3,309,962 279,529 3,466,257 244,563 3,829,675 3,589,491 3,710,820 369 652,860 780,000 780,000 653,229 780,000 780,000 24,329 50,093 344,521 15,000 358,933 15,000 50,000 330,200 418,943 373,933 395,200 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Fines & Forfeits Charges for Services Other Special Revenue Total 12-51 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Court Operations 2,647,000 2,485,183 2,645,051 - - - 110,503 (49,625) (109,431) Other Funding Sources - - - Total Program Funding 3,829,675 3,589,491 3,710,820 94.0 88.2 89.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-52 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Judicial Operations Function Statement Adjudicate cases in which exclusive or concurrent jurisdiction has been established by state constitution or statute. Description of Services Adjudicate cases including: -Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500 or imprisonment in the County jail not to exceed six months or by both fine and imprisonment -Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause -Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 -Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $10,000 or less -Domestic violence and harassment cases -Concurrent jurisdiction with Superior Court in cases of forcible entry and detainer when the amount involved is less than $10,000 -Matters involving possession of, but not title to, real property -Small claims proceedings when the amount involved does not exceed $2,500 Program Goals and Objectives - Adjudicate cases in a manner that is fair, impartial, and expeditious while upholding the integrity of the judiciary - Reduce the number of pending civil and small claims cases - Dispose of new cases in a timely manner FY 2011/2012 Actual Program Performance Measures Total filings Disposition rate 141,043 100% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2012/2013 Estimated 155,443 100% FY 2012/2013 Adopted FY 2013/2014 Planned 155,443 100% FY 2013/2014 Adopted 1,448,494 768,966 191,058 1,608,417 1,155,841 92,100 1,792,276 1,096,889 141,300 2,408,518 2,856,358 3,030,465 4,690 168,000 - 168,000 - 4,690 168,000 168,000 Intergovernmental Grant Revenue Sub-Total 159,287 134,061 151,297 159,287 134,061 151,297 Investment Earnings Charges for Services Other Special Revenue Total 8,931 581,630 550,000 550,000 590,561 550,000 550,000 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Revenues 12-53 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Judicial Operations 1,769,952 1,668,363 1,797,971 - - - (115,972) 335,934 363,197 Other Funding Sources - - - Total Program Funding 2,408,518 2,856,358 3,030,465 14.0 20.0 19.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-54 Pima County FY 2013/2014 Adopted Budget Juvenile Court Expenditures: 32,683,021 Function Statement: Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Mandates: ARS Title 8: Children; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations FTEs Revenues: 488.4 9,687,211 Expenditures by Program Children & Family Services 7.35% Administration 6.94% Probation Services 47.08% Judicial Service Probation Servic Court Support Services 3.43% Detention Services 23.74% Total Expenditur Information Technology & Research 4.46% Judicial Services 7.00% Sources of All Funding Department Revenue 30.42% Department Rev Fund Balance D General Fund S Check Total Fund Balance d General Fund Support 69.58% 12-55 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Juvenile Court FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services 2,752,423 2,071,881 937,178 7,376,903 1,574,305 2,054,679 14,276,885 2,002,359 2,246,012 1,071,122 7,614,492 1,366,433 2,176,748 15,317,835 2,268,296 2,401,357 1,119,490 7,757,350 1,457,293 2,286,260 15,392,975 Total Expenditures 31,044,254 31,795,001 32,683,021 Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services 282,430 1,162,540 1,036 104,796 124,539 31 7,491,360 214,009 1,446,677 100,000 127,607 8,039,735 241,480 1,282,160 100,000 65,234 7,998,337 Total Revenues 9,166,732 9,928,028 9,687,211 22,111,779 22,147,452 23,152,677 - - - (234,257) (280,479) (156,867) - - - 31,044,254 31,795,001 32,683,021 Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services 30.4 35.3 17.5 179.8 15.6 24.4 222.7 31.0 37.0 21.2 160.8 17.0 24.4 200.9 29.5 44.0 20.6 156.8 16.0 24.6 196.9 Total Staffing (FTEs) 525.7 492.3 488.4 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-56 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Juvenile Court Program: Administration Function Statement Provide executive level leadership and support services required to manage and operate the programs of the Juvenile Court. Description of Services Coordinate the work activity and all operations of multiple Juvenile Court divisions. Provide financial management, including budgeting, accounting, grant management, and fee collection functions. Maintain facility, warehousing, and motor pool operations. Program Goals and Objectives - Provide oversight of court budget to ensure that expenditures are authorized and charged to the appropriate funding source and do not exceed budgetary limits - Ensure compliance with federal, state, and County laws and ordinances pertaining to facility management and safety - Correct deficiencies in life and safety building inspections within five days of citing - Provide preventive maintenance for all department equipment and vehicles in accordance with manufacturer FY 2011/2012 Actual Program Performance Measures Percentage of financial reports submitted on time Budget compliance Compliance with national, state, and local life safety standards Deficiencies in life and safety building inspections corrected within 5 days of citing FY 2012/2013 Estimated 99% 100% 100% 100% 99% 100% 100% 100% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2013/2014 Planned 100% 100% 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted 1,425,326 1,253,559 73,538 1,566,952 435,407 - 1,684,456 583,840 - 2,752,423 2,002,359 2,268,296 36,497 - 1,500 100 2,000 100 36,497 1,600 2,100 222,559 23,374 209,319 3,090 239,380 - 245,933 212,409 239,380 2,511,738 1,788,350 2,026,700 - - - (41,745) - 116 Other Funding Sources - - - Total Program Funding 2,752,423 2,002,359 2,268,296 30.4 31.0 29.5 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-57 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Juvenile Court Program: Children & Family Svcs Function Statement Oversee dependency case flow and compliance with state and federal statutes. Description of Services Perform intake of dependency cases; assign attorneys for all parties; set initial hearings within statutory timeframe; facilitate pre-hearing conferences; collect and report dependency case data; recruit, train, mentor, oversee and assign court appointed special advocates; perform adoption and guardianship home studies and certifications; perform guardianship reviews; provide intensive case management for substance abusing parents in Family Drug Court and mediate or facilitate contested matters utilizing alternative dispute resolution processes. Program Goals and Objectives - Conduct preliminary protective hearings (PPH) and facilitate pre-hearing conferences within 7 business days of removal - Mediate or facilitate contested dependency matters to avoid court litigation - Assess 100% of eligible clients for Family Drug Court - Comply with federal Adoptions and Safe Families Act (ASFA) timelines in 100% of dependency cases FY 2011/2012 Actual Program Performance Measures Cases resolved by full agreement through mediation Average time to permanency hearing (ASFA standard is 1 year) PPH held within 7 days Eligible clients assessed for drug court 787 221 73% 100% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2012/2013 Estimated 1,072 225 91% 100% FY 2012/2013 Adopted FY 2013/2014 Planned 1,200 220 91% 100% FY 2013/2014 Adopted 1,689,126 382,755 1,814,625 431,387 2,083,317 318,040 2,071,881 2,246,012 2,401,357 18,837 30,000 5,200 18,837 30,000 5,200 Intergovernmental 588,898 800,112 708,457 Grant Revenue Sub-Total 588,898 800,112 708,457 554,588 28 189 616,565 - 568,503 - 554,805 616,565 568,503 Total Program Expenditures Program Funding by Source Charges for Services Operating Revenue Sub-Total Revenues Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Other Special Revenue Total 12-58 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Juvenile Court Program: Children & Family Svcs 823,559 832,503 1,147,783 - - - 85,782 (33,168) (28,586) Other Funding Sources - - - Total Program Funding 2,071,881 2,246,012 2,401,357 35.3 37.0 44.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-59 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Juvenile Court Program: Court Support Services Function Statement Provide support services required to manage and operate the programs and facilitate the legal proceedings of the Juvenile Court. Description of Services Manage the court calendar, language services, mail, and financial assessments efficiently and effectively. Program Goals and Objectives - Maintain an assessment consumer satisfaction rating of at least 98% Assign language interpreters that meet all necessary qualifications Provide language translations within legally required timelines Intra-department mail delivered promptly and accurately FY 2011/2012 Actual Program Performance Measures Assessment consumer satisfaction rating Assign qualified language interpreters Provide language translations within the legally required timelines Intra-department mail delivered promptly and accurately FY 2012/2013 Estimated 98% 100% 100% 100% 98% 100% 100% 100% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Planned 98% 100% 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted 689,780 247,398 851,742 219,380 917,540 201,950 937,178 1,071,122 1,119,490 1,036 - - 1,036 - - 936,142 1,071,122 1,119,490 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 937,178 1,071,122 1,119,490 17.5 21.2 20.6 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-60 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Juvenile Court Program: Detention Services Function Statement Maintain for the community a safe and secure detention facility for youth and provide programs in education, remediation, and skill development. Description of Services Provide detained juveniles basic care, including food, shelter, clothing, physical and mental health care, physical fitness activities, educational programs, and living skills development. Program Goals and Objectives - Provide youth with positive reinforcement through the community based mentorship program Increase number of youth achieving a food handler's certification through testing Increase number of youth achieving their GED through testing Increase attendance at Make a Change (MAC) family education Increase the number of youth served by Make a Change (MAC), a program that prepares juveniles for making the transition to treatment programs FY 2011/2012 Actual Program Performance Measures Youth assigned a community based mentor Increase # of boys served by Make a Change (MAC) Increase # of girls served by Make a Change (MAC) Youth reporting assigned detention mentor is beneficial Youth achieving a food handler's certificate through testing Youth achieving their GED through testing Increase attendance at Make a Change (MAC) Family Education Session FY 2012/2013 Estimated 23% 59% 76% 78% 12% 4% 27% 30% 75% 84% 80% 12% 18% 50% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Planned 40% 80% 89% 85% 20% 36% 75% FY 2012/2013 Adopted FY 2013/2014 Adopted 6,473,535 903,368 6,787,692 826,800 6,936,850 820,500 7,376,903 7,614,492 7,757,350 104,642 154 100,000 - 100,000 - 104,796 100,000 100,000 7,272,107 7,514,492 7,657,350 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 7,376,903 7,614,492 7,757,350 179.8 160.8 156.8 Total Program Expenditures Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-61 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Juvenile Court Program: Information Technology Function Statement Provide system administration for the Juvenile On Line Tracking System (JOLTS), system analysis and development, technical user support, training, research, and data base management for over 500 users in three court locations and assigned school sites. Description of Services Administer Local Area Network for Pima County Juvenile Court Center. Maintain connectivity to production JOLTSaz, the Superior Court case management system (AGAVE), and the Pima County Attorney's office case management system (CAMMS). Provide system analysis and development of all necessary computer applications. Assist system users by providing technical user support and training. Research technical issues, generate reports, and manage database. Assist management in determining solutions to technical needs. Program Goals and Objectives - Maintain computer infrastructure and minimize unplanned downtime to no more than 1% - Complete the rollout of the replacement for JOLTS and JOLTSaz by the beginning of fiscal year 2013/14 FY 2011/2012 Actual Program Performance Measures Computer infrastructure operative Complete rollout of JOLTSaz 99% n/a Total Program Expenditures FY 2013/2014 Planned 99% 100% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 FY 2012/2013 Estimated 99% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted 1,232,533 210,081 131,691 1,204,783 161,650 - 1,338,493 118,800 - 1,574,305 1,366,433 1,457,293 (250) - - (250) - - 15,050 - - 15,050 - - 109,650 89 127,607 - 65,234 - 109,739 127,607 65,234 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total Revenues Intergovernmental Investment Earnings Other Special Revenue Total 12-62 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Juvenile Court Program: Information Technology 1,445,827 1,238,826 1,392,041 - - - 3,939 - 18 Other Funding Sources - - - Total Program Funding 1,574,305 1,366,433 1,457,293 15.6 17.0 16.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-63 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Juvenile Court Program: Judicial Services Function Statement Provide judicial services to juveniles and families in the community. Description of Services Adjudicate all juvenile delinquency, dependency, severance, and mental health cases filed in Pima County. Program Goals and Objectives - Process all dependency hearings within mandated time frames - Reduce the percentage of contested dependency trials and termination hearings FY 2011/2012 Actual Program Performance Measures Dependency hearings held within legal time frames Hearings contested FY 2012/2013 Estimated 90% 14% 90% 11% FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses FY 2013/2014 Planned 90% 11% FY 2012/2013 Adopted FY 2013/2014 Adopted 1,814,541 240,138 1,940,048 236,700 2,048,060 238,200 2,054,679 2,176,748 2,286,260 31 - - 31 - - 2,054,648 2,176,748 2,286,260 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,054,679 2,176,748 2,286,260 24.4 24.4 24.6 Total Program Expenditures Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-64 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Juvenile Court Program: Probation Services Function Statement Ensure community safety by providing supervision and diversion services to court referred juveniles in accordance with state mandates and statutes. Description of Services Receive and process juvenile delinquency referrals, provide diversion services, complete investigations of petitioned cases and recommend appropriate services and supervision levels to the Court on adjudicated cases. Provide community supervision and monitoring of compliance with court orders through a system of graduated responses. Program Goals and Objectives - Probationers' successful completion of standard probation Probationers' successful completion of intensive probation Juveniles successfully complete diversion consequences contracts within 90 days Restore victims through collection of restitution Teach accountability through imposition of court ordered community restitution Victims satisfied with notification and service Prevent recidivism among participants while in the Community Support (Alternative to Detention) Program Prevent recidivism among participants while on Electronic Monitoring (Alternative to Detention) Program Program Performance Measures Amount of restitution collected Number of community restitution hours worked Successful completion of standard probation Successful completion of intensive probation Successful completion of diversion consequences within 90 days Victim customer service satisfaction rating Percentage of youth who recidivated while participating in CSP Percentage of youth who recidivated while participating in EM FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $176,161 33,676 74% 71% 92% 95% 16% 27% $174,000 38,000 75% 70% 92% 95% 15% 25% $174,000 38,000 75% 70% 92% 95% 14% 22% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total 9,917,915 4,285,275 73,695 10,593,327 4,724,508 - 10,516,911 4,876,064 - 14,276,885 15,317,835 15,392,975 (1,347) - - (1,347) - - 252,235 7 210,877 - 281,272 - 252,242 210,877 281,272 Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total 12-65 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Juvenile Court Program: Probation Services Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 6,825,406 18,513 (11,474) 9,193 398,827 7,465,658 10,000 (3,000) 7,200 349,000 7,312,159 8,000 (2,700) 7,894 391,712 7,240,465 7,828,858 7,717,065 General Fund Support 7,067,758 7,525,411 7,523,053 - - - (282,233) (247,311) (128,415) Other Funding Sources - - - Total Program Funding 14,276,885 15,317,835 15,392,975 222.7 200.9 196.9 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-66 Pima County FY 2013/2014 Adopted Budget Legal Defender Expenditures: 3,967,067 Function Statement: Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Mandates: The 6th and 14th Amendments of the US Constitution, Article 2, Section 24 of the Arizona Constitution, ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 8: Children FTEs Revenues: 43.5 18,475 Expenditures by Program Total Expe Departmen Legal Defender 100% General Fu Sources of All Funding Department Revenue 0.47% General Fund Support 99.53% 12-67 Check To Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Legal Defender FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Legal Defender 4,076,900 3,805,099 3,967,067 Total Expenditures 4,076,900 3,805,099 3,967,067 Legal Defender 26,159 21,275 18,475 Total Revenues 26,159 21,275 18,475 4,042,409 3,776,099 3,948,592 - - - 8,332 7,725 - - - - 4,076,900 3,805,099 3,967,067 Legal Defender 43.0 42.5 43.5 Total Staffing (FTEs) 43.0 42.5 43.5 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-68 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Legal Defender Program: Legal Defender Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies and probation revocation petitions in the Pima County Superior Court. File appeals and other post conviction petitions. Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees through a competitive pay plan, rewarding work environment, and comprehensive training opportunities. Program Goals and Objectives - Maintain attorney retention rate of at least 90% - Provide legal representation to 20% of new indigent felony cases FY 2011/2012 Actual Program Performance Measures Attorney retention rate Percentage of new indigent felony initial appearance assignments FY 2012/2013 Estimated 87% 15% FY 2013/2014 Planned 96% 12% FY 2011/2012 Actual 90% 20% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 3,606,010 470,890 3,446,827 358,272 3,681,958 285,109 4,076,900 3,805,099 3,967,067 2,628 - - 2,628 - - 22,180 1,014 337 21,000 275 18,000 200 275 23,531 21,275 18,475 4,042,409 3,776,099 3,948,592 - - - 8,332 7,725 - Other Funding Sources - - - Total Program Funding 4,076,900 3,805,099 3,967,067 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 43.0 12-69 42.5 43.5 This page intentionally left blank. 12-70 Pima County FY 2013/2014 Adopted Budget Office of Court Appointed Counsel Expenditures: 9,783,597 Function Statement: Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in the Superior, Juvenile, and Justice Courts. Represent children in dependency and severance cases. Provide administrative support by reviewing contract compliance and reviewing and processing of claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Mandates: ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property FTEs Revenues: 36.5 823,454 Expenditures by Program Office of Court Appointed Counsel 6.43% Office of Children's Counsel 14.02% Mental Health Defense 6.08% Total Expe Contract Attorneys 73.47% Departmen General Fu Sources of All Funding Department Revenue 8.42% General Fund Support 91.58% 12-71 Check To Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Office of Court Appointed Counsel FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Contract Attorney Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Photo Enforcement 9,554,386 250,742 1,125,416 538,380 2,198,429 7,187,938 597,108 1,323,035 596,408 1,371,602 7,187,938 594,831 1,371,924 628,904 - 13,667,353 11,076,091 9,783,597 Contract Attorney Photo Enforcement 1,330,789 2,517,334 823,454 2,776,310 823,454 - Total Revenues 3,848,123 3,599,764 823,454 9,819,230 7,476,327 8,960,143 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 13,667,353 11,076,091 9,783,597 Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Photo Enforcement 11.0 9.8 0.3 8.0 20.0 8.5 - 7.0 20.0 9.5 - Total Staffing (FTEs) 21.1 36.5 36.5 Total Expenditures Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Note: Beginning Fiscal Year 2013/2014, Photo Traffic Enforcement will be accounted for in non-departmental. 12-72 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Contract Attorneys Function Statement Provide representation through contracted private attorneys and contracted ancillary service providers for indigent and quasi-indigent individuals (those with incomes between total indigence and those who are ineligible for any public representation) who qualify for court appointed counsel. Description of Services Provide contract attorney representation to indigent and quasi-indigent persons in the following criminal and civil proceedings: felony, first degree murder, death penalty, misdemeanor, probation violation, appeals and other postconviction matters, mental health commitments, sexually violent persons, guardianship and witness representation, as well as juvenile proceedings for delinquency, dependency, severance, and mental health commitments. Administer contracts for ancillary service providers (paralegals, investigators, and mitigation specialists) who are part of the criminal defense team. Provide effective, quality representation to individuals eligible for court appointed counsel in Pima County and adhere to the applicable standards of conduct and representation as set forth in the Arizona Rules of Professional Conduct, American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death Penalty Cases, National Legal Aid and Defender Association Guidelines for Criminal Defense Representation, National Council of Juvenile and Family Court Judges "Resource Guidelines", American Bar Association Standards of Practice for Lawyers Who Represent Children in Abuse and Neglect Cases, and Arizona Statewide Standards and Training Guidelines for Attorneys in Dependency Cases. Provide cost efficient representation for individuals eligible for court appointed counsel in Pima County. Follow the procedures for extraordinary fees and ancillary expenses set forth in their contracts with Pima County. Follow the procedures set forth in the Pima County Guidelines for Payment. Program Goals and Objectives - Ensure that all eligible individuals receive representation for Title 36 mental health proceedings - Ensure that all eligible individuals receive representation for dependency, delinquency, juvenile mental health, Guadian at Litem (GAL) and severance proceedings in Juvenile Court - Ensure that all eligible individuals receive representation for misdemeanor cases in Justice Court FY 2011/2012 Actual Program Performance Measures Eligible individuals receiving qualified contract attorney representation for felony, first degree murder, and death penalty proceedings Eligible individuals receiving qualified contract attorney representation for Title 36 mental health proceedings Eligible individuals receiving qualified contract attorney representation for dependency and severance proceedings in Juvenile Court Eligible individuals receiving qualified contract attorney representation for misdemeanor cases in Justice Court FY 2012/2013 Estimated FY 2013/2014 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 12-73 27,613 9,526,773 7,187,938 7,187,938 9,554,386 7,187,938 7,187,938 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Contract Attorneys Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 22,971 1,307,818 823,454 823,454 1,330,789 823,454 823,454 General Fund Support 8,223,597 6,364,484 6,364,484 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 9,554,386 7,187,938 7,187,938 12-74 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Mental Health Defense Function Statement In the Superior Court through the Title 36 process, represent persons that display behavior that is within the categories of danger to self (DTS), danger to others (DTO), persistently or acutely disabled (PAD) or gravely disabled (GD). Description of Services Provide quality representation to adults who, because of their mental illness are either unable or unwilling to participate in treatment on a voluntary basis and meet one of the four standards as detailed in Title 36: mental disorder of the person's emotional processes, thought, cognition or memory; danger to self (DTS); danger to others (DTO); persistently or acutely disabled (PAD) or gravely disabled (GD). Work in the best interests of the patients and work with the Court and treatment facilities to recommend necessary services when available. Program Goals and Objectives - Receive 85% of all new assignments for the representation Title 36 clients in Pima County Superior Court actions in cases which are initiated by emergency application or involuntary application non-emergent or pre-petition screening - Receive 55% of all active roll-over assignments that are currently represented by court appointed contract counsel FY 2011/2012 Actual Program Performance Measures Percent of initial case assignments accepted Percent of roll-over assignments accepted FY 2012/2013 Estimated 75% 30% FY 2013/2014 Planned 85% 55% FY 2011/2012 Actual 95% 75% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 226,942 16,809 6,991 539,040 58,068 - 535,800 59,031 - 250,742 597,108 594,831 General Fund Support 250,742 597,108 594,831 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 250,742 597,108 594,831 Program Staffing FTEs - 12-75 8.0 7.0 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Office of Children's Counsel Function Statement Represent children in dependency and severance cases before the Pima County Juvenile Court. Follow the cases of children that continue under court supervision, i.e. continuation cases. Description of Services Using attorneys and social workers, provide children in foster care and out-of-home placements with quality representation to ensure that necessary services are provided to these children and that their voices are heard in court proceedings. Program Goals and Objectives - Receive 75% of all new assignments for the representation of children in Pima County Juvenile Court actions in cases filed by Child Protective Services and private petitioners - Accept 55% of active cases into the second and/or subsequent year of representation FY 2011/2012 Actual Program Performance Measures Percent of initial case assignments accepted Percent of second year assignments accepted FY 2012/2013 Estimated 70% 50% FY 2013/2014 Planned 75% 55% FY 2011/2012 Actual 75% 55% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,021,737 103,679 1,240,367 82,668 1,276,269 95,655 1,125,416 1,323,035 1,371,924 1,125,416 1,323,035 1,371,924 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,125,416 1,323,035 1,371,924 Program Funding by Source General Fund Support Program Staffing FTEs 11.0 12-76 20.0 20.0 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Office of Court Appointed Counsel Function Statement Provide administrative support for the contract attorney program, Office of Children's Counsel, Mental Health Defender, and other ancillary functions in Pima County. Description of Services Screen Justice Court and Superior Court out-of-custody adult defendants to determine eligibility for court appointed counsel and make recommendations for attorney fee assessments in order to defray part of the cost of providing appointed counsel. Develop and update attorney (misdemeanor, felony, murder, Title 36, appeals, Rule 32 post-conviction relief, guardianship and juvenile), paralegal, investigator, and mitigation specialist contracts. Review invoice and additional compensation requests as submitted by contractors, expert witnesses, and other miscellaneous services, ensuring court orders or Office of Court Appointed Counsel (OCAC) approvals are attached to invoices when appropriate. Review and process all contract attorney, ancillary service provider, expert witness, and other case specific payments. Manage the daily appointment of counsel for all indigent defendants charged with the commission of a felony offense or a misdemeanor offense facing the possibility of incarceration. Program Goals and Objectives - Attend Superior Court arraignments Monday through Friday to screen all out-of-custody defendants that may require or request court appointed counsel and provide financial assessment recommendations to judges - Screen all Justice Court defendants that may require court appointed counsel and provide financial assessment recommendations to judges - Enter current indigent appointments into the Indigent Defense case management system on a daily basis - Ensure accurate appointment of counsel in all cases which includes: Performing surface conflicts checks to determine appropriate agency or contract counsel to appoint and routing appointments timely through the JustWare Staging Application - Process all contractor claims and defense related expenses in a timely manner FY 2011/2012 Actual Program Performance Measures Appointment of counsel entered into data warehouse Vendor claims processed within ten working days Felony indigents and quasi indigents screen for eligibility of counsel Vendor claims processed accurately FY 2012/2013 Estimated FY 2013/2014 Planned 100% 97% 97% 100% 97% 97% 100% 97% 97% 97% 97% 97% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 12-77 462,552 63,138 12,690 541,202 55,206 - 574,048 54,856 - 538,380 596,408 628,904 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Office of Court Appointed Counsel 538,380 596,408 628,904 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 538,380 596,408 628,904 General Fund Support Program Staffing FTEs 9.8 12-78 8.5 9.5 Pima County FY 2013/2014 Adopted Budget Public Defender Expenditures: 13,514,043 Function Statement: Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Mandates: The 6th and 14th Amendments of the US Constitution, Article 2, Section 24 of the Arizona Constitution, ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 8: Children FTEs Revenues: 164.1 384,029 Expenditures by Program Total Expe Departmen Fund Bala General Fu Public Defender 100% Sources of All Funding Department Revenue 2.82% Fund Balance Decrease 1.67% General Fund Support 95.51% 12-79 Check To Operating Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Public Defender FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Public Defender 12,717,371 13,157,536 13,514,043 Total Expenditures 12,717,371 13,157,536 13,514,043 Public Defender 431,514 375,632 384,029 Total Revenues 431,514 375,632 384,029 12,429,235 12,646,730 13,020,260 (181,217) - (118,500) 37,839 135,174 228,254 - - - 12,717,371 13,157,536 13,514,043 Public Defender 163.7 163.9 164.1 Total Staffing (FTEs) 163.7 163.9 164.1 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-80 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Public Defender Program: Public Defender Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies. Handle post conviction relief matters and probation revocation cases. Represent juveniles charged with delinquency and those facing transfer to adult courts. Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees through a competitive pay plan, rewarding work environment, and comprehensive training opportunities. Program Goals and Objectives - Maintain attorney retention rate of at least 90% - Provide mandated legal representation at a lower cost than the Office of Court Appointed Counsel - Provide legal representation to at least 75% of new indigent felony cases FY 2011/2012 Actual Program Performance Measures Attorney retention rate Percentage of new indigent felony inital appearance assignments FY 2012/2013 Estimated 92% 76% FY 2013/2014 Planned 93% 79% FY 2011/2012 Actual 90% 75% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 11,408,661 1,295,241 13,469 11,888,868 1,268,668 - 12,137,745 1,376,298 - 12,717,371 13,157,536 13,514,043 17,591 14,976 17,472 - 17,472 - 32,567 17,472 17,472 391,803 3,537 3,607 354,600 3,560 363,677 500 2,380 398,947 358,160 366,557 12,429,235 12,646,730 13,020,260 (181,217) - (118,500) 37,839 135,174 228,254 Other Funding Sources - - - Total Program Funding 12,717,371 13,157,536 13,514,043 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 163.7 12-81 163.9 164.1 This page intentionally left blank. 12-82 Pima County FY 2013/2014 Adopted Budget Public Fiduciary Expenditures: 2,553,723 Revenues: FTEs 506,473 35.2 Function Statement: Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Mandates: ARS Title 14, Chapter 5, Article 6: Public Fiduciary Expenditures by Program Burials 11.12% Mandated Fiduciary Services 88.88% Sources of All Funding Department Revenue 19.83% General Fund Support 80.17% 12-83 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Public Fiduciary FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Burials Mandated Fiduciary Services 391,715 2,167,103 280,464 2,194,216 284,038 2,269,685 Total Expenditures 2,558,818 2,474,680 2,553,723 Burials Mandated Fiduciary Services 13,303 579,439 15,000 696,131 15,000 491,473 Total Revenues 592,742 711,131 506,473 1,966,076 1,763,549 2,047,250 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 2,558,818 2,474,680 2,553,723 Burials Mandated Fiduciary Services 1.0 34.6 1.0 33.3 1.0 34.2 Total Staffing (FTEs) 35.6 34.3 35.2 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 12-84 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Public Fiduciary Program: Burials Function Statement Provide burial for indigent persons. Description of Services Determine eligibility and arrange burial service for indigent persons. Coordinate with community agencies, the Office of the Medical Examiner, and health care facilities in locating next of kin and gathering vital statistics. Program Goals and Objectives - Provide timely, cost effective, and respectful indigent burial services Process applications and determine eligibility within 72 hours Close cases within 60 days of interment date Conduct quarterly inspection of cemetery grounds to ensure proper maintenance is performed FY 2011/2012 Actual Program Performance Measures Quarterly inspections of cemetery to ensure proper maintenance of grounds Applications processed and eligibilty determined within 72 hours Cases closed within 60 days of date of interment FY 2012/2013 Estimated FY 2013/2014 Planned 4 4 4 75% 80% 85% 85% 95% 90% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 47,435 344,280 53,608 226,856 55,857 228,181 391,715 280,464 284,038 13,303 15,000 15,000 13,303 15,000 15,000 378,412 265,464 269,038 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 391,715 280,464 284,038 1.0 1.0 1.0 Program Funding by Source Revenues Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-85 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Public Fiduciary Program: Mandated Fiduciary Services Function Statement Accept Superior Court appointment to serve as conservator and/or guardian or personal representative when there is no person or corporation qualified or willing to act. Description of Services Receive and investigate referrals. Gather information and determine if an adjudication proceeding is warranted. Assume legal custody of wards upon court appointment. Ensure wards reside in the least restrictive environment available, manage wards' income and disbursements, seek income supplements, and investigate the availability of public benefits on behalf of wards. Monitor care and medical treatment of wards. File mandatory reports with the court. Maintain or liquidate estate assets. Program Goals and Objectives - Provide cost effective, quality, and humane service File annual reports to Superior Court on time Complete investigations within 30 days of receipt of all documents Develop client budgets within 30 days of appointment File client inventories to court within 90 days of appointment Reduce inappropriate referrals Minimize breaches of fiduciary duties FY 2011/2012 Actual Program Performance Measures Investigations completed within 30 days of receipt of documents Annual reports to Superior Court filed on time Client budgets developed within 90 days of appointment Inventories filed with court within 90 days of appointment FY 2012/2013 Estimated 66% 81% 72% 92% FY 2013/2014 Planned 75% 95% 90% 95% FY 2011/2012 Actual 85% 100% 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,061,810 105,293 2,095,161 99,055 2,134,517 135,168 2,167,103 2,194,216 2,269,685 11,646 567,793 2,400 693,731 2,400 489,073 579,439 696,131 491,473 1,587,664 1,498,085 1,778,212 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,167,103 2,194,216 2,269,685 34.6 33.3 34.2 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-86 Pima County FY 2013/2014 Adopted Budget Sheriff Expenditures: 148,893,784 Revenues: FTEs 20,107,740 1,639.0 Function Statement: Provide law enforcement and public safety services for Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Mandates: ARS Title 11, Chapter 3, Article 2: Sheriff; ARS Title 13: Criminal Code; and ARS Title 31: Prisons and Prisoners Expenditures by Program Administrative 13.37% Operations 31.83% Corrections 32.74% Investigations 18.75% HIDTA 1.83% Forfeitures 1.48% Sources of All Funding Operating Transfers 1.11% Department Revenue 13.51% Fund Balance Decrease 0.51% General Fund Support 84.87% 12-87 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Sheriff FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Administrative Corrections Forfeitures HIDTA Investigations Operations 24,390,322 45,213,525 1,592,505 2,129,102 22,680,301 39,043,248 17,744,401 53,433,548 1,700,000 3,132,830 22,593,305 42,214,755 19,909,170 48,741,750 2,200,000 2,731,559 27,921,659 47,389,646 135,049,003 140,818,839 148,893,784 Revenues Administrative Corrections Forfeitures HIDTA Investigations Operations 3,595,297 19,901,108 (15,360) 2,266,914 2,002,717 1,730,899 1,267,500 14,926,986 50,000 3,132,830 1,884,525 489,781 1,278,100 10,566,733 50,000 2,710,106 5,126,501 376,300 Total Revenues 29,481,575 21,751,622 20,107,740 112,810,594 116,527,770 126,366,531 (6,892,489) 1,130,000 1,654,135 (336,711) 1,409,447 765,378 - - - 135,049,003 140,818,839 148,893,784 168.5 641.2 17.5 216.0 375.0 254.0 684.0 23.0 280.0 395.0 293.0 642.0 26.0 282.0 396.0 1,418.2 1,636.0 1,639.0 Total Expenditures Funding by Source General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administrative Corrections HIDTA Investigations Operations Total Staffing (FTEs) 12-88 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Sheriff Program: Administrative Function Statement Provide administrative, technical, special investigations, and other services in support of the department mission. Description of Services Provide a comprehensive menu of administrative, technical, investigative, and other services in support of the Sheriff's Department mission. Compile, process, and analyze financial transactions including accounts payable, payroll, travel, petty cash, contracts, purchasing cards, intergovernmental agreements, state and federal grants, and revenues. Provide relevant, reliable, and timely financial information to staff, management, Pima County, outside law enforcement agencies, and the federal government. Prepare the annual departmental budget. Handle personnel related actions including hiring, terminations, promotions, demotions, transfers, and pay adjustments while ensuring compliance with Equal Employment Opportunity requirements. Provide basic, advanced, and in-service training for law enforcement, corrections, and civilian personnel. Coordinate all operational and training activities conducted at the shooting range. Provide for the acquisition, receiving, distribution, maintenance, and disposal (if necessary) of all assets (fixed and consumable). Initiate, schedule, and manage facility projects, contracts, and maintenance. Perform all duties associated with fleet distribution, assessment, and collision tracking. Maintain auxiliary communication equipment distribution, tracking, and service. Provide various services and resources to the community such as public information officer (PIO), crime prevention programs, and Sheriff auxiliary volunteers. Research, identify, and complete application of state and federal grants. Implement risk management procedures to reduce work related injuries, vehicle collisions, and ensure compliance with OSHA rules. Deploy and maintain voice and data networks and systems that support the telephone and information resource needs of the administrative, civil, corrections, and law enforcement functions. Provide all information technology functions such as maintenance, support, storage, and training for network servers, hardware, software, and Internet functions. Deploy and maintain a fleet of mobile data computers that provide criminal justice information, computer aided dispatch, and mobile reporting solutions to enhance delivery and efficiency of law enforcement services. Maintain and support the department's fourteen-mode telephone network and voice messaging systems. Develop, maintain, and support administrative records management systems to support the personnel, financial, and other business requirements of the department including Sheriff's Management and Records Tracking System and IAPro. Maintain the record keeping functions associated with arrest warrants, court orders, stolen/stored vehicles, missing persons, and stolen property. Coordinate extradition between the Pima County Attorney's office and various law enforcement agencies across the country, and victims' rights notifications required by Arizona law. Receive and report non-priority civil and criminal activity without direct intervention of a peace officer. Maintain records of 9-1-1 and law enforcement dispatch activities that reflect accurately the types of services requested and the services deployed in response. Provide comprehensive training to new staff to develop highly skilled public safety telecommunications specialists. Conduct thorough and unbiased investigations of all complaints that the Bureau Chiefs deem to be of a significant nature to warrant a formal investigation. Process all minor complaints referred to the district/division level for investigation and follow up to ensure appropriate action was taken. Maintain a computerized tracking system of all complaints and a system for secure storage of internal affairs records and periodically purge of files according to established criteria. Provide quarterly and annual statistical reports to the Bureau Chiefs, which include the number and types of complaints received, findings and dispositions, and summaries of all sustained cases. Perform operational audits to evaluate the efficiency and effectiveness of departmental operations. Review internal controls for sensibility and compliance, the means of safeguarding assets and verifying their existence, and the reliability and integrity of financial information. Provide financial or operating data to management for decision making purposes. Serve or return to the court common legal process (summons, subpoena, citation, order, notice, etc.) that is received by the Sheriff for service. Collect delinquent tax or clear delinquent tax warrants issued to the Sheriff for collection. Transcribe law enforcement reports, enter physical and out of custody arrest records into the Spillman Law Enforcement database, and disseminate reports to law enforcement investigations and criminal justice processes. Provide instructional services for new employee introduction to the dictation system. Perform quality control and make corrections to incident reports per deputy instructions. Collect, process, maintain, and disseminate criminal and traffic information generated by the department. Disseminate law enforcement records as requested by entitled public persons and criminal justice agencies. Provide courtroom testimony as required by subpoena. Process and distribute incoming documents as required by other agencies. Maintain an audit trail of financial transactions. Administer document transfer and retention schedules. Submit Uniform Crime Reports (UCR) to Arizona Department of Public Safety (AZ DPS). 12-89 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Sheriff Program: Administrative Program Goals and Objectives - Maintain 24 hours per day, 7 days per week interface to the Arizona Criminal Justice Information System (ACJIS) to fully comply with the most current ACJIS security policy - Contact complainants filing telephonic reports within two hours of their complaint - Maintain and support the department's law enforcement records management and retrieval systems including the Spillman application, COPLINK, and InSight, which provide 24 hour access to criminal justice information - Respond to requests for confirmations of computer entries within designated time frames established by National Crime Information Center - Maintain 100% accuracy of all computer entries - Enter arrest warrant data within the following time lines: felony warrants and court orders within 6 hours of receipt, misdemeanor warrants within 4 weeks of receipt - Pass annual record audits by the FBI and AZ DPS - Provide reliable, professional, timely responses to 9-1-1 calls, dispatch law enforcement personnel and resources, and provide communications support to field units to assure effective and timely completion of their tasks - Answer all 9-1-1 calls within six seconds and all other calls within 18 seconds - Dispatch all priority one calls within two minutes of receipt and all other calls as soon as field resources are available FY 2011/2012 Actual Program Performance Measures Communications logged calls for service (PCSD & Sahuarita PD) Warrants deleted Domestic violence orders processed Fugitive extraditions Teletype messages sent Avg. elapsed time for felony warrant entry (in hours) Number of ACJIS transactions completed Number of 9-1-1 calls Avg. pre-dispatch time on priority one calls (in seconds) Roll over calls from city back-up Total calls answered Warrants received Percentage of priority one calls dispatched in less than two minutes 10 minute warrant confirmations Database access uptime Telephone service availability Results from state & federal audits (low risk rating) Access to law enforcement database (24/7) Telephone services to all SD facilities (24/7) FY 2012/2013 Estimated FY 2013/2014 Planned 139,710 13,320 7,200 1,098 7,160 4 2,894,000 204,491 32 4,086 507,014 13,401 99% 138,448 11,328 5,647 1,296 7,567 4 3,100,000 207,490 30 5,000 516,000 12,192 99% 140,000 11,000 6,000 1,200 7,550 4 3,200,000 209,800 27 5,500 525,000 12,500 99% 99% 99% 99% yes yes yes 99% 99% 99% yes yes yes 99% 99% 99% yes yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 12-90 14,658,384 8,208,992 1,522,946 9,207,737 8,486,664 50,000 12,087,121 7,772,049 50,000 24,390,322 17,744,401 19,909,170 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Sheriff Program: Administrative Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 216,650 122 147,429 110,000 146,500 110,000 146,500 364,201 256,500 256,500 1,691,992 1,539,104 711,000 300,000 721,600 300,000 3,231,096 1,011,000 1,021,600 22,068,645 16,476,901 18,945,488 Net Operating Transfers In/(Out) (957,476) - (315,000) Fund Balance Decrease/(Increase) (316,144) - 582 Other Funding Sources - - - Total Program Funding 24,390,322 17,744,401 19,909,170 168.5 254.0 293.0 Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Program Staffing FTEs 12-91 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Sheriff Program: Corrections Function Statement Provide custodial supervision of incarcerated persons for Pima County, the state of Arizona, and contracted municipalities under intergovernmental agreements. Provide inmate services and other administrative support for the Corrections Bureau. Description of Services Provide safe and secure detention of pretrial defendants, sentenced inmates, juveniles, and in-custody inmates awaiting transfer to their institutions or remanded to Pima County. Perform inmate records management, inmate booking, inmate food services, commissary operations, inmate laundry and supplies, facilities maintenance and improvements, environmental services, fire safety, construction coordination, judicial security, and inmate transportation to court and to Arizona Department of Corrections facilities. Provide intelligence information gathering, administrative segregation, identification, inmate religious and educational programs, and inmate classification. Furnish a medical/mental health liaison, infirmary, Return to Competency program, custodial care for juvenile inmates, and custodial care for inmates on suicide watch and/or diagnosed as mentally ill. Maintain all administrative planning, policies, and procedures. Meet basic human needs and maintain the rights of all inmates. Program Goals and Objectives - Provide safe and secure housing of inmates while maintaining the rights of inmates at all times Transport inmates to court and to other detention facilities in a safe and efficient manner Ensure that there are no inmate escapes Provide necessary and timely medical evaluation and care to inmates Prevent suicides of individuals in custody FY 2011/2012 Actual Program Performance Measures Inmates booked Average daily inmate population Inmate court transports Escapes (not failures to return) Serious injuries to staff Suicides Erroneous releases Failure to release (cases) 33,762 1,802 13,374 0 4 2 0 9 FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 34,860 1,829 11,896 2 5 1 0 5 35,994 1,856 10,581 0 0 0 0 5 FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 34,861,523 9,730,788 621,214 40,658,290 10,175,258 2,600,000 38,448,518 9,617,960 675,272 45,213,525 53,433,548 48,741,750 429,695 67,335 8,702,988 300,000 5,000 7,775,000 300,000 5,000 7,775,000 9,200,018 8,080,000 8,080,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 12-92 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Sheriff Program: Corrections Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 8,298,014 113 4,570,986 - 210,733 - 8,298,127 4,570,986 210,733 524,120 638,354 13,814 1,226,675 400,000 642,000 17,000 1,217,000 400,000 642,000 17,000 1,217,000 2,402,963 2,276,000 2,276,000 General Fund Support 32,030,544 37,617,115 37,626,503 Net Operating Transfers In/(Out) (5,935,013) (570,000) (230,865) (783,114) 1,459,447 779,379 Other Funding Sources - - - Total Program Funding 45,213,525 53,433,548 48,741,750 641.2 684.0 642.0 Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 12-93 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Sheriff Program: Forfeitures Function Statement Enhance law enforcement and public safety services through forfeiture proceeds. Description of Services Receive allocations of seized antiracketeering monies from the state and various federal agencies as ordered by the courts. (Note: The County Attorney Law Enforcement Antiracketeering Fund, Sheriff RICO Funds, and Sheriff Counter Narcotics Alliance Antiracketeering Fund each have a pool of antiracketeering dollars. These funds are received and recorded in the County Attorney's subfund. Incurred expenses are offset by revenues recorded in the County Attorney's subfund. For information purposes only, this summary shows the operating transfer from the County Attorney's subfund.) Program Goals and Objectives - Enhance law enforcement and public safety services through the use of forfeiture proceeds FY 2011/2012 Actual Program Performance Measures None submitted FY 2012/2013 Estimated 0 FY 2011/2012 Actual FY 2013/2014 Planned 0 0 FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 100,661 (69,396) 1,561,240 1,700,000 - 1,700,000 500,000 1,592,505 1,700,000 2,200,000 (15,407) 47 50,000 - 50,000 - (15,360) 50,000 50,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support - - - Net Operating Transfers In/(Out) - 1,700,000 2,200,000 1,607,865 (50,000) (50,000) Other Funding Sources - - - Total Program Funding 1,592,505 1,700,000 Fund Balance Decrease/(Increase) 12-94 2,200,000 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Sheriff Program: HIDTA Function Statement Request and receive High Intensity Drug Trafficking Area (HIDTA) grants awarded by the federal government. Description of Services Account for the federal funds awarded by HIDTA grants which are are allocated to supplement law enforcement operations to combat drug trafficking in the southwest border areas. Program Goals and Objectives - Prepare annual budgets to request HIDTA funds for the department - Comply with federal rules and guidelines regarding allowable costs and proper accounting procedures for the HIDTA funds - Use HIDTA funds to pay for salaries, overtime, law enforcement equipment, and other investigative costs to combat drug trafficking in the southwest border areas FY 2011/2012 Actual Program Performance Measures None submitted FY 2012/2013 Estimated 0 FY 2011/2012 Actual FY 2013/2014 Planned 0 0 FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,069,511 878,202 181,389 1,432,830 1,700,000 - 1,781,781 949,778 - 2,129,102 3,132,830 2,731,559 2,266,768 146 3,132,830 - 2,710,106 - 2,266,914 3,132,830 2,710,106 General Fund Support - - - Net Operating Transfers In/(Out) - - - (137,812) - 21,453 Other Funding Sources - - - Total Program Funding 2,129,102 3,132,830 2,731,559 17.5 23.0 26.0 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 12-95 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Sheriff Program: Investigations Function Statement Provide criminal investigations, homeland security, and other technical support functions for the department. Description of Services Investigate violations of Arizona Revised Statutes with the goal of identifying the offenders and presenting accurate and sufficient relevant information to the County Attorney to facilitate prosecution, if deemed appropriate. Provide investigative services for homicide, robbery/assault, Fugitive Investigations Strike Team (FIST), domestic violence, cold case, night detectives, burglary, community problems, crimes against children, adult sex crimes, auto theft, arson, fraud, and other economic crimes. Work with other law enforcement agencies as part of the Counter Narcotics Alliance (CNA) to identify offenders who have committed major narcotics related offenses. Coordinate and serve as liaison with other local, state, and federal groups and agencies to plan for and manage homeland security emergencies. Apply for and obtain state and federal funds to procure emergency response equipment. Transcribe law enforcement reports. Perform quality control and make corrections to incident reports per deputy instructions. Provide expert technical crime scene processing and evidence gathering services. Provide electronic fingerprint identification services, on behalf of the state, for local law enforcement agencies to aid in the identification of suspects and prisoners. Process departmental requests for public relations photography services. Provide fingerprint services as an Arizona Automated Fingerprint Identification System (AZ AFIS), Full Access System Terminal (FAST) site (services involve fingerprint preparation, electronic submission to the state database, and comparison services). Positively identify inmates booked into the Pima County Adult Detention Center by agencies served under the AZ AFIS intergovernmental agreement prior to their release. Provide statutorily mandated sex offender registration services. Maintain a system of secure, safe, and efficient storage of property and evidence coming into possession of the department by providing laboratory evidence analysis services, maintaining accurate records, allowing lawful access to evidence, and providing for lawful disposal of unneeded property. Barcode all new and existing property and evidence inventory to improve the department's ability to manage warehouse inventory operations, and to provide real time information to detectives and other personnel about the status of individual pieces of evidence. Dispose of unnecessary marijuana inventory. Develop and implement a property disposal policy consistent with state law that will emphasize sale of property authorized for disposal to benefit the General Fund. Develop and implement a disposal policy for firearms which may permit trading weapons authorized for disposal to a distributor that will credit the department with the value of the lot toward the purchase of duty weapons and equipment. Program Goals and Objectives - Provide investigative services and support to the department and Pima County - Provide timely customer service to internal and external clients either by appointment, or at the public counter - Reduce the volume of manual records associated with the chain-of-custody by converting to automated, electronic records to allow faster, more convenient review of evidence item descriptions - Provide crime scene processing and evidence gathering 24 hours a day, 7 days a week - Improve calendar year clearance rates for both violent and property crimes FY 2011/2012 Actual Program Performance Measures Clearance rate - violent crimes Clearance rate - property crimes 55% 23% FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 54% 23% 56% 24% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 12-96 20,152,117 2,475,395 52,789 19,248,457 3,344,848 - 22,330,992 4,090,667 1,500,000 22,680,301 22,593,305 27,921,659 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Sheriff Program: Investigations Program Funding by Source Property Taxes Intergovernmental Licenses & Permits Fines & Forfeits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 69,998 8,305 29,138 58 103,150 547,606 25,000 607,000 25,000 607,000 758,255 632,000 632,000 1,244,462 1,252,525 4,494,501 1,244,462 1,252,525 4,494,501 20,787,787 20,708,780 22,781,194 - - - (110,203) - 13,964 Other Funding Sources - - - Total Program Funding 22,680,301 22,593,305 27,921,659 216.0 280.0 282.0 Revenues Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-97 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Sheriff Program: Operations Function Statement Provide emergency, non-emergency, and other public safety services to the unincorporated areas of Pima County. Description of Services Deploy commissioned deputies to preserve the peace, arrest criminals, and prevent/suppress breaches of the peace. Implement community policing initiatives to improve interaction with the service population, identify problem areas, and respond accordingly. Provide specially trained officers to support the patrol functions such as Motorcycle Enforcement, Traffic Investigations, DUI, Park Enforcement, Search and Rescue, Sheriff's Posse, Air Unit, Bomb Squad, Canine, Hostage Negotiations, Special Weapons and Tactics, and Border Crime. Program Goals and Objectives - Answer emergency and non-emergency calls for services from the public as quickly as possible Investigate all traffic incidents Enforce Arizona state laws and County ordinances Conduct proactive patrols 24 hours a day, 7 days a week Provide specialized law enforcement support and services to unincorporated Pima County FY 2011/2012 Actual Program Performance Measures Calls for service Arrests On-site calls Response time in minutes (metro) Response time in minutes (County wide) 132,349 25,270 14,610 21 21 FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 130,000 26,000 16,000 19 19 130,000 26,500 16,000 18 19 FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 31,491,212 7,440,780 111,256 34,380,050 7,834,705 - 35,207,234 12,182,412 - 39,043,248 42,214,755 47,389,646 32,469 21,167 54,115 997 20,000 - 20,000 - 108,748 20,000 20,000 1,563,229 (2) 369,781 - 256,300 - 1,563,227 369,781 256,300 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total 12-98 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Sheriff Program: Operations Revenues Intergovernmental 58,924 100,000 100,000 Other Special Revenue Total 58,924 100,000 100,000 37,923,618 41,724,974 47,013,346 - - - (611,269) - - Other Funding Sources - - - Total Program Funding 39,043,248 42,214,755 47,389,646 375.0 395.0 396.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-99 This page intentionally left blank. 12-100 Pima County FY 2013/2014 Adopted Budget Superior Court Expenditures: 49,008,362 Revenues: FTEs 15,127,124 665.8 Function Statement: Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Mandates: ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations; ARS Title 31: Prisons and Prisoners; and ARS Title 41: State Government Expenditures by Program Pretrial Services 5.14% Law Library 1.29% Trial Services 5.35% Adjudication 29.57% Information Services 6.59% Fill the Gap - Other Courts 1.50% Administration 7.07% Conciliation Court 4.32% Adult Probation Court Services 6.77% Adult Probation Field & Operations 32.40% Sources of All Funding Department Revenue 30.87% General Fund Support 63.50% Fund Balance Decrease 5.63% 12-101 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Superior Court FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services 13,499,664 3,074,896 3,066,367 13,998,960 1,677,191 655,798 2,679,101 449,662 2,121,890 2,430,001 13,818,243 3,502,177 3,338,100 14,957,848 1,941,665 703,129 2,928,623 547,198 2,341,678 2,505,575 14,498,658 3,466,166 3,320,516 15,863,806 2,116,713 736,347 3,230,363 633,455 2,521,101 2,621,237 Total Expenditures 43,653,530 46,584,236 49,008,362 2,191,558 31,822 1,587,430 9,497,495 774,900 463,034 322,171 499 1,966,727 35,000 1,372,800 9,765,117 683,071 455,200 311,200 - 1,901,874 35,000 1,439,800 10,301,456 709,955 431,939 307,100 - 14,868,909 14,589,115 15,127,124 29,078,302 29,892,489 31,122,300 - - - (293,681) 2,102,632 2,758,938 - - - 43,653,530 46,584,236 49,008,362 Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services 165.0 51.5 53.0 239.5 22.0 11.2 25.8 4.0 48.0 47.0 165.7 51.5 53.0 239.2 22.0 2.2 25.8 4.0 48.0 47.0 165.6 51.5 53.0 243.7 23.0 4.0 26.0 4.0 48.0 47.0 Total Staffing (FTEs) 667.0 658.4 665.8 Funding by Source Revenues Adjudication Administration Adult Probation Court Services Adult Probation Field And Operations Conciliation Court Information Services Law Library Trial Services Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-102 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Adjudication Function Statement Adjudicate all cases filed in the Superior Court. Description of Services Adjudicate cases in which exclusive jurisdiction is not vested in another court, cases of equity and of law which involve title to or possession of real property, cases involving the legality of any tax imposed or assessment, cases involving the legality of any toll or municipal ordinance, cases in which the demand or value of property in controversy amounts to $5,000 or more, and criminal felony and misdemeanor cases not otherwise provided for by law. Program Goals and Objectives - Provide for the timely, fair, and efficient administration of justice under the law, in a manner that instills and sustains the public's confidence in the judicial system - Maintain the clearance rate of dispositions to filings at or above 100% FY 2011/2012 Actual Program Performance Measures Cases filed Cases pending Cases disposed Clearance rate of dispositions to filings 22,979 25,472 24,487 107% FY 2011/2012 Actual FY 2012/2013 Estimated 23,025 24,407 24,090 105% FY 2012/2013 Adopted FY 2013/2014 Planned 23,490 23,647 24,250 103% FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 11,212,206 2,287,458 11,669,638 2,148,605 12,320,398 2,178,260 13,499,664 13,818,243 14,498,658 451,172 195,459 105,821 318,027 100,000 125,023 318,027 109,000 116,023 752,452 543,050 543,050 264,427 264,427 226,124 264,427 264,427 226,124 1,168,403 6,276 1,154,650 4,600 1,124,600 8,100 1,174,679 1,159,250 1,132,700 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total Revenues Intergovernmental Investment Earnings Other Special Revenue Total 12-103 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Adjudication 12,019,069 12,350,705 13,048,769 - - - (710,963) (499,189) (451,985) Other Funding Sources - - - Total Program Funding 13,499,664 13,818,243 14,498,658 165.0 165.7 165.6 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-104 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Administration Function Statement To provide administrative support to the presiding judge, the court and its operational and judicial divisions. Description of Services Provide overall administration, mental health coordination, human resources management, training and education, facility and resource management, and financial management to all court departments. Ensure the security of citizens and staff occupying or visiting court facilities. Continue efforts to obtain outside funding in support of court operations. Ensure all mandated services are provided. Establish protocols for achieving mandates with continuing efforts. Enhance responsiveness to the needs of the judicial divisions. Maintain suitable facilities in which to hold court. Procure necessary goods and services for Superior, Juvenile, and Justice Courts. Provide clinical advice and assessments to ensure that the court is receiving mental health reports and evaluations that are of the highest quality. Program Goals and Objectives - Process sufficient applications to fill all openings as needed while continuing to monitor labor market conditions and compensation trends - Improve inventory management through integrating purchases of supplies and warehouse management through the use of Navision (inventory management software) - Maintain a safe environment by ensuring adequate security for courthouse users and court employees - Assist in the development, implementation, and maintenance of court classification and compensation plans - Assist employees with annual Administrative Office of the Courts (AOC) COJET (Council on Judicial Education and Training) and local educational compliance - Provide information to facilitate optimum use of court funds FY 2011/2012 Actual Program Performance Measures Applications reviewed Supply orders processed and delivered in 2 hours Background checks completed Job analysis activities - job descriptions Financial reports filed timely Compliance rate of employees with COJET requirements 7,195 1,307 442 51 100% 100% FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 6,300 1,500 648 60 100% 100% 7,500 1,500 545 60 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,701,227 332,165 41,504 3,198,557 303,620 - 3,159,844 306,322 - 3,074,896 3,502,177 3,466,166 2,020 3,402 - - 5,422 - - 26,400 35,000 35,000 26,400 35,000 35,000 Program Funding by Source Revenues Fines & Forfeits Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total 12-105 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Administration 3,102,682 3,467,177 3,431,166 - - - (59,608) - - Other Funding Sources - - - Total Program Funding 3,074,896 3,502,177 3,466,166 51.5 51.5 51.5 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-106 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Court Services Function Statement Provide information to the court to assist in sentencing decisions. Description of Services Complete and deliver presentence reports to the court. Conduct investigations and compile comprehensive background reports on defendants. Prepare presentence reports which include a comprehensive statement of the offense, the impact on any victim, an assessment of the defendant's risk factors and criminogenic needs, and other information relevant to the sentencing process. Program Goals and Objectives - Deliver presentence reports to the court two days prior to sentencing - Maintain annual cost savings to the County on jail reduction cases and increase those savings through planned technology enhancements (automation of Sentencing Notification Form) - Use evidence-based criminogenic factors to shorten presentence reports and reduce time required to prepare reports Program Performance Measures Cost savings on jail cases Number of presentence reports On-time delivery of reports FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $267,585 3,802 99% $349,808 4,382 99% $349,808 4,382 99% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,764,767 272,790 28,810 3,007,716 330,384 - 2,896,607 423,909 - 3,066,367 3,338,100 3,320,516 858 - - 858 - - Investment Earnings Charges for Services Other Special Revenue Total 11,598 1,574,974 13,600 1,359,200 10,800 1,429,000 1,586,572 1,372,800 1,439,800 General Fund Support 2,006,133 2,126,302 2,152,054 - - - (527,196) (161,002) (271,338) Other Funding Sources - - - Total Program Funding 3,066,367 3,338,100 3,320,516 53.0 53.0 53.0 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-107 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Field and Operations Function Statement Serve the court to actively promote community safety, facilitate positive behavioral change in probationers, and respect victim rights. Description of Services Assess the probationers' risk to the community and provide appropriate supervision, and address the probationers identified needs by implementing outcome-based supervision plans designed to bring about lasting behavioral change. To improve services, the department participates in the research, development, and advancement of community supervision through evidence-based practices. Program Goals and Objectives - Continue community restitution involvement to reduce crime in targeted areas - Continue association with the Fugitive Investigative Strike Team (FIST) and maintain our superior rate of absconder apprehension - Provide specialized services, including Drug Court, that address specific offender populations, chronic DUI offenders, the special learning needs population, those with severe mental health issues, those that abuse illegal substances, those convicted of sex or sex-related crimes, and domestic violence offenders - Provide the appropriate level of service to those that present a risk to the community utilizing evidence based practices that enhance successful probation completion - Continue to participate in the Literacy Education and Resource Network (LEARN) which provides probationers the opportunity to earn a high school equivalency diploma - Institutionalize Project SAFE (Swift, Accountable, Fair Enforcement) as a response to illegal drug use by probationers - Implement medication assisted treatment pilot Program Performance Measures Total collections Training hours earned Defensive tactics training hours earned Firearms training hours earned Management courses hours earned Quality assurance field audits Percent negative drug samples Percent of Court-ordered restitution paid Percent of Court-ordered restitution hours completed Probation terminations not revoked to prison Absconders arrested as a percentage of warrants issued FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $3,954,098 8,529 1,952 1,168 330 136 92% 23% 62% 79% 88% $3,819,502 8,630 1,136 1,160 163 691 93% 25% 70% 78% 90% $3,900,000 8,580 1,544 1,164 247 200 93% 25% 70% 79% 90% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 11,515,347 2,432,012 51,601 12,041,033 2,916,815 - 12,828,654 3,035,152 - 13,998,960 14,957,848 15,863,806 1,305 - - 1,305 - - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 12-108 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Field and Operations Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total 432,340 19 49 712,925 - 738,956 - 432,408 712,925 738,956 Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 8,575,152 30,039 2,130 456,461 8,691,002 19,900 341,290 9,193,800 10,000 358,700 9,063,782 9,052,192 9,562,500 General Fund Support 4,170,091 4,081,461 4,175,629 - - - 331,374 1,111,270 1,386,721 Other Funding Sources - - - Total Program Funding 13,998,960 14,957,848 15,863,806 239.5 239.2 243.7 Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-109 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Conciliation Court FUNCTION STATEMENT Provide a continuum of alternative dispute resolution services in a safe, neutral setting, that can help mitigate the financial and emotional costs imposed by ongoing litigation to families involved in pre-decree, post-decree, or paternity family law cases. Provide accurate and timely services and information to the family law bench in order to assist the court in making custody/parenting time decisions which are in the best interests of children and which can substantially reduce time and expenses to the Superior Court. Description of Services Provide mandatory parent education classes, conciliation counseling, custody/parenting time mediation, custody/parenting time evaluation services, parenting coordination, and community education to parties involved in family law cases. Supply all services in English and/or Spanish. Assist parties to resolve their custody and parenting time disputes through a negotiated settlement process in a safe, neutral setting. Provide assistance and information to the family law bench through ongoing contract management, billing, and referral information of the Judicial Supervision Program (JSP) and Substance Abuse Testing Services, as well as billing and referral information on subsidized services ordered for needy families through the Court's expedited fund. Program Goals and Objectives - Provide a continuum of alternative dispute resolution services to those involved in family law cases in the Superior Court in Pima County - Provide accurate and timely information to the family law bench in order to assist the judges in making legal decision-making/parenting time decisions for families - Conduct mandatory parent education classes for divorcing and never-married parents involved in family law cases - Assist parties to resolve their custody and parenting time disputes through a negotiated settlement processes in a safe, neutral setting - Provide ongoing program oversight to ensure the proper and timely performance of all in-house and contract services - Review and process referral and billing information for contract and expedited fund providers FY 2011/2012 Actual Program Performance Measures Conciliation cases served Mediation cases served Evaluation, child interviews, and parenting coordination cases served Mandatory parent education and community information programs conducted Supervised services and drug testing invoices reviewed, reconciled, and forwarded to Finance within 15 days of receipt of invoice Domestic Violence/Appropriateness screenings conducted FY 2012/2013 Estimated FY 2013/2014 Planned 108 1,640 223 96 1,546 248 110 1,850 244 146 140 135 24 24 34 100% 100% 100% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,234,196 442,995 1,244,777 696,888 1,390,807 725,906 1,677,191 1,941,665 2,116,713 39,086 27,021 29,995 39,086 27,021 29,995 Program Funding by Source Revenues Intergovernmental Grant Revenue Sub-Total 12-110 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Conciliation Court Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 2,316 4,229 729,269 1,500 3,650 650,900 2,000 4,960 673,000 735,814 656,050 679,960 General Fund Support 885,498 798,801 806,306 - - - 16,793 459,793 600,452 Other Funding Sources - - - Total Program Funding 1,677,191 1,941,665 2,116,713 22.0 22.0 23.0 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-111 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Fill The Gap - Other Courts Function Provide criminal case processing assistance to participating courts in Pima County. (Note: This program contains Fill the Gap budgets for all courts except Superior Court. The Superior Court Fill The Gap budget is included in the Adjudication program.) Description Continue the Criminal Case Reduction and Process Improvement Project that was initially funded by Fill The Gap in fiscal year 2001/2002. (Note: This project is a multifaceted approach to improving criminal case processing and to streamline workflow.) Program Goals and Objectives - Provide probation supervision for Justice Courts - Provide criminal document images within six hours of receiving document/minute entry distribution FY 2011/2012 Actual Program Performance Measures Justice Court probationers supervised Criminal document images available six hours after receipt FY 2012/2013 Estimated 342 100% FY 2013/2014 Planned 300 100% FY 2011/2012 Actual 300 100% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 602,533 44,522 8,743 581,150 121,979 - 598,112 138,235 - 655,798 703,129 736,347 General Fund Support - - - Net Operating Transfers In/(Out) - - - 655,798 703,129 736,347 Other Funding Sources - - - Total Program Funding 655,798 703,129 736,347 11.2 2.2 4.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 12-112 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Information Services Function Statement Provide coordinated long range information technology system analysis, planning, development, and maintenance services in support of all court programs. Provide reliable, effective, and consistent high quality systems and services to the court and the public. Description of Services Conduct day-to-day system and equipment installation, maintenance, operation, and administrative support for the court's data networking system, computers, and software application programs. Coordinate and provide technology related purchasing advice, customer support, and desktop application support services. Provide the court's presence on the Internet. Services include software requirement analysis, design, and development; hardware and software implementation; network connectivity installation and service; system operations and maintenance scheduling; security functions and backup/recovery procedures; and response to customer service requests for problem resolution. Program Goals and Objectives - Provide reliable, effective, and consistently high quality technology systems and services to the court in a timely manner - Enable and enhance public access to court information - Continue development of the Court's case management system (AGAVE) and Pretrial Services system (PACT) - Continue efforts replacing legacy systems based upon technology such as Fox Pro, WANG Pace COBOL platforms - Support the statewide E-filing, Public Access and Bench Automation rollouts in a coordinated effort with Administrative Office of the Courts (AOC) and the Pima County Clerk of the Superior Court FY 2011/2012 Actual Program Performance Measures Help Desk calls resolved Implement AGAVE Juvenile 2.8 (JOLTSaz) E-filing phases implemented as scheduled Pretrial case management system (PACT) implemented as scheduled 5,298 no no no FY 2012/2013 Estimated FY 2013/2014 Planned 5,300 yes no yes FY 2011/2012 Actual 4,700 no yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,712,427 922,348 44,326 1,794,265 984,358 150,000 1,952,781 1,077,582 200,000 2,679,101 2,928,623 3,230,363 21 4 - - 25 - - 25,000 1 25,000 - 25,439 - 25,001 25,000 25,439 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total 12-113 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Information Services Revenues Investment Earnings Charges for Services Other Special Revenue Total 5,152 432,856 5,200 425,000 6,500 400,000 438,008 430,200 406,500 2,174,035 2,068,911 2,177,952 - - - 42,032 404,512 620,472 Other Funding Sources - - - Total Program Funding 2,679,101 2,928,623 3,230,363 25.8 25.8 26.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-114 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Law Library Function Statement Provide access to current legal materials and information per Arizona Revised Statute 12-305 as well as reference services and self-service access to court approved forms. Description of Services Provide a variety of constituents with an up-to-date collection of core legal material and assistance in the retrieval of information. Answer reference questions using best available resources, print or electronic. Offer assistance in selection and use of best electronic resources. Acquire, process, maintain, and inventory judicial collections. Offer alternative ways to access forms as well as resources for forms not offered in the self service center. Offer referrals to appropriate legal advice agencies. Support twice weekly Domestic Relations Clinic offered by Southern Arizona Legal Aid. Program Goals and Objectives - Provide respectful and competent customer service Enrich and enhance law library's collection within budget Maintain library and research information on the Superior Court Law Library website Ensure adequate supply of forms available to all patrons Maintain up-to-date judicial collections FY 2011/2012 Actual Program Performance Measures Patrons entering Law Library Updates added to collection Westlaw sessions provided (estimated) Packets of forms sold Items added to judicial collections FY 2012/2013 Estimated 40,083 4,500 6,500 15,000 1,607 FY 2013/2014 Planned 44,000 4,500 6,500 16,000 1,100 FY 2011/2012 Actual 42,000 4,500 6,500 16,000 1,600 FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 142,162 307,500 143,429 403,769 179,516 453,939 449,662 547,198 633,455 Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 40,810 2,494 278,867 40,100 2,100 269,000 40,000 2,100 265,000 322,171 311,200 307,100 General Fund Support 169,402 151,879 188,086 - - - (41,911) 84,119 138,269 Other Funding Sources - - - Total Program Funding 449,662 547,198 633,455 4.0 4.0 4.0 Program Funding by Source Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-115 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Pretrial Services Function Statement Ensure the initial appearance court has accurate and timely information regarding release suitability for each felony, justice precinct misdemeanor, and domestic violence arrestees from Oro Valley, Marana, Sahuarita, and South Tucson. Ensure the justice precinct misdemeanor arrestees are screened for release eligibility, and when appropriate, affect their immediate release. Eliminate any unnecessary pretrial detention for defendants receiving behavioral health treatment through Community Partnership of Southern Arizona (CPSA). Reduce the issuance of bench warrants from the arraignment court to 50% of the level prior to the inception of this program. Arrange the self-surrender to the Court for Superior Court defendants who fail to appear at post arraignment hearings. For defendants the Court releases under the supervision of Pretrial Services, this team ensures that court-ordered conditions of release are being adhered to and violations are brought to the Court's attention in a timely manner. Maintain an automated tracking system which allows program managers to analyze their program performance and individual staff performance levels, pretrial population characteristics, pretrial performance trends, and compile prior felony arrests and convictions on new felony arrests. This unit is also responsible for the management and maintenance of paper file systems, reception area and call-in traffic as well as routine office and administrative support. Description of Services Interview each felony and County misdemeanor defendant and verify their stated community ties, research criminal history, and contact other third parties who might have information relevant to the release decision. Assess each defendant's risk for failure to appear and re-arrest, if released. Prepare a written report for the court of the findings and make a recommendation for release suitability. Screen County misdemeanor arrestees for eligibility for pre-release and release those suitable. Follow-up with those pre-released misdemeanor arrestees to remind them of their court date and monitor compliance of conditions of release for each defendant. Prepare for the court an updated report and recommendation on all motions to modify conditions of release initiated by the defense attorney. Minimize the issuance of warrants out of the arraignment court and arrange for self-surrender in Superior Court for those who unintentionally fail to appear. Reduce unnecessary pretrial detention by supervising defendants who have been granted non-financial release. Program Goals and Objectives - Reduce unnecessary pretrial detention by supervising defendants who have been granted non-financial release - Help alleviate risk factors by monitoring the defendant and referring the individual to treatment for any self-identified substance abuse, mental health or behavioral health issues - Provide release alternatives to the court - Interview 99% of the felony arrestees booked into the jail and provide a written report to the court at the time of the scheduled initial appearance - Release 50% of the judicial precinct misdemeanor arrests eligible for post-booking release - Ensure 80% of those defendants released by Pretrial Services make their next scheduled court appearance - Reduce the rate of bench warrants issued from the arraignment hearing by half of the prior warrant issue rate - Initial appearance information is entered into department database by noon of the next business day - Maintain a data entry error rate less than 3% FY 2011/2012 Actual Program Performance Measures Felony defendants presented at the jail Initial appearance interview/reports rate Misdemeanor release rates Misdemeanor appearance rates Percent of municipal misdemeanor mental health defendants screened 12-116 7,996 100% 61% 87% 99% FY 2012/2013 Estimated 8,170 100% 60% 85% 98% FY 2013/2014 Planned 8,400 100% 63% 87% 100% Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Pretrial Services FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,058,837 63,053 2,275,237 66,441 2,452,640 68,461 2,121,890 2,341,678 2,521,101 2,121,890 2,341,678 2,521,101 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,121,890 2,341,678 2,521,101 48.0 48.0 48.0 Program Funding by Source General Fund Support Program Staffing FTEs 12-117 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Trial Services Function Statement Provide services to the judicial divisions of the court including case management information, interpretation services, jurors, court reporting, and statistical reports. Description of Services Provide a verbatim record of court proceedings via the use of specialized equipment and training, and provide transcripts from those hearings as requested. Deliver oral interpreting, written translation, and language services to over 46 court divisions and departments of Superior Court in 65 languages. Provide judges with technical assistance as required. Maintain and update Master Jury List, which consists of registered Pima County voters and persons licensed by the Arizona Department of Transportation. Summon enough prospective jurors to meet the needs of the Superior Court, Pima County Consolidated Justice Courts, Green Valley Justice Court, and Arizona State and Pima County Grand Juries. Provide prospective jurors with information about dates of jury service, rules of jury service, and jury service procedures. Provide orientation for jurors and oversee them in the jury assembly room. Assist the public with directions, case status, and court procedures. Schedule a variety of hearings and process paperwork needed by the division. Review imaging documents and perform required data entry. Print and review calendars to assure documents are as error free as possible. Coordinate court activities with other court departments. Process all arbitration cases. Monitor and dispose of cases on the inactive calendar. Review caseloads for compliance and update database as required. Reassign cases or events as needed. Write and implement policy and procedures to achieve efficient case flow management. Design and conduct qualitative and quantitative research projects and surveys necessary to measure the effectiveness and efficiencies of selected court operations and departments or procedures. Record, maintain, and report all relevant statistical data needed to comply with federal and state grant requirements for annual reports. Establish and monitor quality control policies and procedures to insure that the court's case management system (AGAVE) is managed effectively and efficiently. Program Goals and Objectives - Provide the required number of qualified jurors for all jury trials in Arizona Superior Court in Pima County, Pima County Consolidated Justice Courts, Green Valley Justice Court, and for State and County grand juries - Maintain ratio of jurors reporting to jurors empanelled to the extent possible in order to minimize the number of jurors required to report - Provide accurate oral interpretation for limited and non-English speaking court users - Provide for interpretation and translation services in 100% of cases - Produce management reports used in identifying strengths or weaknesses in the Court's case flow systems in a timely manner - Provide court reporter coverage for all hearings statutorily requiring a court reporter FY 2011/2012 Actual Program Performance Measures Jurors reporting Events per interpreter Jurors drawn on panels as a percentage of jurors reporting Percentage of total events complete Management reports submitted on time Mandated court reporter hearing coverage 32,383 1,284 98% 100% 98% 100% 12-118 FY 2012/2013 Estimated 32,300 1,237 93% 100% 95% 100% FY 2013/2014 Planned 32,500 1,361 93% 100% 95% 100% Pima County FY 2013/2014 Adopted Budget Program Summary Department: Superior Court Program: Trial Services FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,359,097 70,904 2,435,341 70,234 2,542,332 78,905 2,430,001 2,505,575 2,621,237 499 - - 499 - - 2,429,502 2,505,575 2,621,237 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,430,001 2,505,575 2,621,237 47.0 47.0 47.0 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-119 This page intentionally left blank. 12-120 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM Special Revenue General Fund Functional Area / Department / Program Total Expenditures HEALTH SERVICES Environmental Quality Administration Air Communications and Outreach Enforcement Water and Waste Total Environmental Quality - 676,958 2,363,397 221,618 52,632 647,475 676,958 2,363,397 221,618 52,632 647,475 - 3,962,080 3,962,080 Health Chief Medical Officer Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Health Director Pima Animal Care Center Records & Administration Total Health - 1,492,175 7,329,240 5,887,576 3,550,974 463,562 7,446,943 3,241,206 1,492,175 7,329,240 5,887,576 3,550,974 463,562 7,446,943 3,241,206 - 29,411,676 29,411,676 10,236,609 13,128,337 15,480,381 1,997,911 315,565 - 10,552,174 13,128,337 15,480,381 1,997,911 40,843,238 315,565 41,158,803 - 224,500 11,000 1,120,377 5,545,618 224,500 11,000 1,120,377 5,545,618 - 6,901,495 6,901,495 40,843,238 40,590,816 81,434,054 Office of Medical Services Behavioral Health Health Mandates Research & Planning Restoration to Competency Total Office of Medical Services Solid Waste Community Services Development, Closure and Remediation Resource Management Waste Management Total Solid Waste TOTAL HEALTH SERVICES 13-1 Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area / Department / Program Special Revenue Total Revenues HEALTH SERVICES Environmental Quality Administration Air Communications and Outreach Enforcement Water and Waste Total Environmental Quality - 371,000 1,839,329 192,000 7,000 792,111 371,000 1,839,329 192,000 7,000 792,111 - 3,201,440 3,201,440 Health Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Pima Animal Care Center Records & Administration Total Health - 4,793,210 3,024,520 2,535,767 5,486,629 1,873,000 4,793,210 3,024,520 2,535,767 5,486,629 1,873,000 - 17,713,126 17,713,126 69,765 11,859 408,522 - 408,522 69,765 11,859 81,624 408,522 490,146 - 6,000 4,587,000 6,000 4,587,000 - 4,593,000 4,593,000 81,624 25,916,088 25,997,712 Office of Medical Services Behavioral Health Health Mandates Research & Planning Total Office of Medical Services Solid Waste Resource Management Waste Management Total Solid Waste TOTAL HEALTH SERVICES 13-2 Pima County FY2013/2014 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program HEALTH SERVICES Environmental Quality Administration Air Communications and Outreach Enforcement Water and Waste Total Environmental Quality 5.0 18.5 2.9 4.0 6.7 37.1 Health Chief Medical Officer Clinical & Nutritional Services Community Health Services Community Surveillance & Investigation Health Director Pima Animal Care Center Records & Administration Total Health 13.0 112.0 70.5 52.0 7.0 79.0 34.0 367.5 Office of Medical Services Behavioral Health Research & Planning Restoration to Competency Total Office of Medical Services 3.0 5.0 6.0 14.0 Solid Waste Resource Management Waste Management Total Solid Waste 8.0 20.0 TOTAL HEALTH SERVICES 446.6 28.0 13-3 This page intentionally left blank. 13-4 Pima County FY 2013/2014 Adopted Budget Environmental Quality Expenditures: 3,962,080 Revenues: FTEs 3,201,440 37.1 Function Statement: Preserve and protect the environment of Pima County for the long term benefit of the residents' health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269: Recycling and Waste Reduction; Title 49, Chapter 3: Air Quality, Article 1: General Provisions, 49-402: State and County Control; Article 3: County Air Pollution Control; and Pima County Code Title 7: Environmental Quality; Title 13: Public Services; and Title 17: Air Quality Control Expenditures by Program Water and Waste 19.14% Administration 15.14% Enforcement 1.33% Communication and Outreach 5.59% Air 57.99% Sources of All Funding Fund Balance Decrease 11.78% Operating Transfers 7.42% Department Revenue 80.80% 13-5 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Environmental Quality FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Administration Air Communications and Outreach Enforcement Water and Waste 812,417 1,623,005 248,440 51,237 511,409 550,528 2,109,726 209,312 72,088 696,221 676,958 2,363,397 221,618 52,632 647,475 Total Expenditures 3,246,508 3,637,875 3,962,080 Administration Air Communications and Outreach Enforcement Water and Waste 260,805 1,653,861 68,436 9,255 1,018,263 255,150 1,739,100 192,000 7,000 729,911 371,000 1,839,329 192,000 7,000 792,111 Total Revenues 3,010,620 2,923,161 3,201,440 - - - 389,697 255,017 294,031 (153,809) 459,697 466,609 - - - 3,246,508 3,637,875 3,962,080 Administration Air Communications and Outreach Enforcement Water and Waste 5.0 17.5 2.9 4.0 6.6 5.0 17.5 2.7 4.0 7.6 5.0 18.5 2.9 4.0 6.7 Total Staffing (FTEs) 36.0 36.8 37.1 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 13-6 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Environmental Quality Program: Administration Function Plan, organize, and direct activities of the department. Description of Services Develop and implement all administrative and policy activities of the department. Provide the County Administrator's office and elected officials with briefings, presentations, and testimony regarding department operations and activities. Develop departmental monitoring, permitting, outreach, and enforcement priorities. Represent the department at workshops, public meetings, and public hearings. Program Goals and Objectives - Provide for the timely efficient, and cost effective delivery of departmental services - Have knowledgeable and professional employees - Develop and improve new and existing processes to meet customers' needs FY 2011/2012 Actual Program Performance Measures Training and development plans updated for all Monthly briefings of department finances and revenue Process improvements identified and implemented Administrative support and information provided to FY 2012/2013 Estimated 100% yes yes yes FY 2013/2014 Planned 100% yes yes yes FY 2011/2012 Actual 100% yes yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 566,171 246,246 604,443 (53,915) 570,666 106,292 812,417 550,528 676,958 251,018 9,787 240,150 15,000 356,000 15,000 260,805 255,150 371,000 General Fund Support - - - Net Operating Transfers In/(Out) - (145,990) - 551,612 441,368 305,958 Other Funding Sources - - - Total Program Funding 812,417 550,528 676,958 5.0 5.0 5.0 Program Funding by Source Miscellaneous Revenue Investment Earnings Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 13-7 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Environmental Quality Program: Air Function Implement federal, state, and local air quality regulations within Pima County. Description of Services Develop air management strategies, issue permits to regulated facilities, conduct compliance activities, and monitor air quality for compliance with national air quality standards. Program Goals and Objectives - Maintain and protect the air quality of Pima County through research and regulation - Meet the National Ambient Air Quality Standards (NAAQS) for air pollutants - Meet or exceed the required air monitoring data recovery rate of 75% FY 2011/2012 Actual Program Performance Measures Air monitoring sites operational Stationary source inspections Stationary source permits issued with revisions Activity permits issued Average air monitoring data recovery rate NAAQS air pollutant standards met FY 2012/2013 Estimated 42 142 119 427 98% yes FY 2013/2014 Planned 42 110 95 356 98% yes FY 2011/2012 Actual 42 120 50 380 98% yes FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,183,053 405,218 34,734 1,349,643 662,083 98,000 1,452,897 741,500 169,000 1,623,005 2,109,726 2,363,397 Intergovernmental 319,188 550,000 599,229 Grant Revenue Sub-Total 319,188 550,000 599,229 1,312,400 12,120 10,153 1,179,000 10,100 1,230,000 10,100 1,334,673 1,189,100 1,240,100 - - - 389,697 398,297 411,507 (420,553) (27,671) 112,561 Other Funding Sources - - - Total Program Funding 1,623,005 2,109,726 2,363,397 17.5 17.5 18.5 Program Funding by Source Revenues Licenses & Permits Fines & Forfeits Miscellaneous Revenue Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-8 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Environmental Quality Program: Communications and Outreach Function Assist in the implementation of federal, state, and local air quality, water quality, and waste management and disposal regulations in Pima County. Description of Services Develop and implement public education and outreach programs to the public regarding mandated air quality, water quality, and waste reduction activities. Program Goals and Objectives - Maintain and protect the air quality of Pima County through business and community outreach and education events - Maintain and protect the water quality of Pima County through business and community outreach and education events - Reduce waste and encourage recycling through community outreach and education events FY 2011/2012 Actual Program Performance Measures Community education events instituted Informational Materials Distributed Air Info New Website Hits FY 2012/2013 Estimated 140 50,173 912,866 FY 2013/2014 Planned 150 20,000 900,000 FY 2011/2012 Actual 155 15,000 900,000 FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 156,649 91,791 110,576 98,736 127,305 94,313 248,440 209,312 221,618 68,436 192,000 192,000 68,436 192,000 192,000 General Fund Support - - - Net Operating Transfers In/(Out) - 312 - 180,004 17,000 29,618 Other Funding Sources - - - Total Program Funding 248,440 209,312 221,618 2.9 2.7 2.9 Program Funding by Source Revenues Intergovernmental Grant Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 13-9 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Environmental Quality Program: Enforcement Function Enforce federal, state, and local air quality, water quality, and solid waste enforcement regulations within Pima County. Description of Services Develop and conduct enforcement activities for air quality, water quality, and solid waste. Perform enforcement activities including tracking all violations; recommending, developing, and executing settlement agreements and consent orders; and developing requests for County Attorney action. Conduct investigations, surveillance, and enforcement activities regarding illegal dumping of solid waste within Pima County. Conduct illegal dumping remediation projects on public land when responsible party cannot be identified. Program Goals and Objectives - Investigate instances of illegal dumping in Pima County - Initiate clean up and remediation on public lands affected by illegal dumping FY 2011/2012 Actual Program Performance Measures Illegal dumping sites investigated Illegal waste removed from public lands (tons) FY 2012/2013 Estimated 370 48 FY 2013/2014 Planned 332 50 FY 2011/2012 Actual 350 50 FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 48,299 2,938 166,831 (94,743) 48,395 4,237 51,237 72,088 52,632 9,255 7,000 7,000 9,255 7,000 7,000 General Fund Support - - - Net Operating Transfers In/(Out) - 1,088 - 41,982 64,000 45,632 Other Funding Sources - - - Total Program Funding 51,237 72,088 52,632 4.0 4.0 4.0 Program Funding by Source Miscellaneous Revenue Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 13-10 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Environmental Quality Program: Water and Waste Function Implement federal, state, and local regulations regarding water, wastewater, onsite disposal systems, and solid waste within Pima County. Implement storm water management programs and conduct storm water sampling pursuant to Pima County's Municipal Separate Storm Sewer System (NPDES) permit. Description of Services Issue approvals for the construction or modification of water, wastewater, and onsite disposal systems and conduct compliance activities. Conduct compliance activities for solid and liquid waste haulers. Implement storm water management, monitoring, and education activities as required by Pima County's federal storm water permit. Conduct private well testing in the Environmental Protection Agency superfund area. Program Goals and Objectives - Ensure the proper construction and operation of water, wastewater, and onsite disposal systems - Comply with Arizona Department of Environmental Quality permit requirements for the Municipal Separate Storm Sewer System permit - Educate and inform small privately owned water companies of water programs and water quality issues FY 2011/2012 Actual Program Performance Measures Septic site suitability and final inspections performed Water and wastewater plans reviewed Private wells in superfund area tested to meet funding conditions Resource Conservation and Recovery Act inspections Sanitary surveys conducted Plans reviewed within licensing timeframe Required number of samples obtained for storm water events 339 194 7 32 62 100% yes FY 2011/2012 Actual FY 2012/2013 Estimated 340 250 7 30 50 100% yes FY 2012/2013 Adopted FY 2013/2014 Planned 350 250 7 35 50 100% yes FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 385,944 125,465 698,149 (1,928) 552,501 94,974 511,409 696,221 647,475 162,785 16,111 16,111 162,785 16,111 16,111 849,254 6,224 713,700 100 774,700 1,300 855,478 713,800 776,000 Program Funding by Source Revenues Intergovernmental Grant Revenue Sub-Total Revenues Licenses & Permits Miscellaneous Revenue Other Special Revenue Total 13-11 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Environmental Quality Program: Water and Waste General Fund Support - - - Net Operating Transfers In/(Out) - 1,310 (117,476) (506,854) (35,000) (27,160) Other Funding Sources - - - Total Program Funding 511,409 696,221 647,475 6.6 7.6 6.7 Fund Balance Decrease/(Increase) Program Staffing FTEs 13-12 Pima County FY 2013/2014 Adopted Budget Health Expenditures: 29,411,676 Revenues: FTEs 17,713,126 367.5 Function Statement: Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Provide animal care and emergency preparedness/response services. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 6: Animal Control; ARS Title 36, Chapter 1: State and Local Boards and Departments of Health, Chapter 3: Vital Records and Public Health Statistics, and Chapter 6: Public Health Control; Pima County Code, Title 6: Animals, Title 8: Health and Safety, and Title 9: Public Peace, Morals and Welfare Expenditures by Program Records & Administration 11.02% Chief Medical Officer 5.07% Pima Animal Care Center 25.32% Clinical & Nutritional Services 24.92% Health Director 1.58% Community Health Services 20.02% Community Surveillance & Investigation 12.07% Sources of All Funding Fund Balance Decrease 0.05% General Fund Subsidy 39.73% Department Revenue 60.22% 13-13 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Health FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Chief Medical Officer Clinical & Nutritional Services Communities Putting Prevention to Work Community Health Services Community Surveilance & Investigation Health Director Pima Animal Care Center Records & Administration 958,886 7,314,801 12,814,520 5,648,617 3,348,050 350,404 6,379,334 2,451,695 929,472 7,459,075 6,199,110 3,266,221 367,173 5,904,161 2,484,784 1,492,175 7,329,240 5,887,576 3,550,974 463,562 7,446,943 3,241,206 Total Expenditures 39,266,307 26,609,996 29,411,676 Chief Medical Officer Clinical & Nutritional Services Communities Putting Prevention to Work Community Health Services Community Surveilance & Investigation Health Director Pima Animal Care Center Records & Administration 357 5,617,574 12,974,496 3,389,010 2,626,641 11,673 4,930,956 1,733,863 4,902,669 3,693,910 2,219,320 4,612,917 1,400,000 4,793,210 3,024,520 2,535,767 5,486,629 1,873,000 Total Revenues 31,284,570 16,828,816 17,713,126 - - - 8,123,268 8,402,164 11,683,977 (140,910) 1,379,016 14,573 - - - 39,266,307 26,609,996 29,411,676 Chief Medical Officer Clinical & Nutritional Services Communities Putting Prevention to Work Community Health Services Community Surveilance & Investigation Health Director Pima Animal Care Center Records & Administration 9.3 126.8 8.8 75.4 53.8 5.0 77.9 24.4 7.2 115.1 74.7 52.8 5.0 79.0 23.5 13.0 112.0 70.5 52.0 7.0 79.0 34.0 Total Staffing (FTEs) 381.4 357.3 367.5 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 13-14 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Chief Medical Officer Function Provide chlamydia testing in target populations. Indentify and increase screening of all eligible clients. Improve testing compliance across all of the risk categories. Test all TB clients for diabetes mellitus (if not already done in the hospital) with a glucose measurement on all diabetic patients checking HgAiC every three months, checking fingerstick glucose every visit, developing a series of brief educational tools for use by the outreach workers with delivering TB meds, addressing the diabetes at every clinic visit and coordinating with the patient's PCP or diabetes provider. Description of Services Provide medical services in the Tuberculosis, STD, Family Planning, Well Woman Healthcheck, and wound care clinics. Provide medical direction for disease control activities and outbreak investigations, chair the clinical Quality Assurance Committee, provide Standing Orders and medical back up for Public Health Nursing immunization clinics and other activities. Participate in public health response to emergencies and provides overall medical direction to the Health Department. Program Goals and Objectives - Improve chlamydia testing compliance across all risk categories in the Family Planning Program - Simplify documentation for chlamydia testing - Establish regular checks to monitor progress - Improve diabetic control in TB patients - Discuss diabetes mellitus control, TB cure, and the importance of good diet control with each TB patient that has diabetes - Consult/collaborate with Diabetes provider FY 2011/2012 Actual Program Performance Measures Percentage Chlamydia testing compliance across all risk categories in the Family Planning Program. Percentage of random or fasting glucose measurements within target range for at least 25% of patients who did not begin in that range by the end of TB therapy. FY 2012/2013 Estimated FY 2013/2014 Planned 86% 95% 95% n/a 25% 60% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 972,946 (14,060) - 908,211 15,261 6,000 1,460,236 31,939 - 958,886 929,472 1,492,175 357 - - 357 - - Program Funding by Source Revenues Miscellaneous Revenue Other Special Revenue Total 13-15 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Chief Medical Officer General Fund Support - - - Net Operating Transfers In/(Out) - 822,211 1,227,671 958,529 107,261 264,504 Other Funding Sources - - - Total Program Funding 958,886 929,472 1,492,175 9.3 7.2 13.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 13-16 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Clinical & Nutritional Services Function Provide and ensure for Pima County residents client centered, competent, professional clinical services which promote wellness in children and adults, optimal nutrition, family planning, and the prevention of disease morbidity and mortality. Description of Services Operate the Women, Infants, & Children (WIC) Program, the AZ Farmer's Market Nutrition Program (FMNP), the Breastfeeding Education Support Team (BEST), the Folate Program, and the Commodity Supplemental Food Program (CSFP). Provide nutrition education and "checks" to purchase nutritional foods designed to supplement the family food budget funded by the United States Department of Agriculture (USDA) for low-income pregnant women, new mothers, infants and children up to five years old who have a health risk (such as anemia, underweight, overweight or history of pregnancy complications) can receive nutrition education through a group or individually, screening for nutritional risks, and growth monitoring. Provide coupons that can be used to buy fresh, unprepared fruits and vegetables from State-approved farmers, farmer's markets and roadside stands for women and children that have been certified to receive WIC services or who are on a waiting list for WIC certification are eligible to participate. Provide encouragement and support to low-income pregnant and postpartum women to help them achieve their personal breastfeeding goals individually or in group classes. Provide multivitamins containing folic acid, a B-Vitamin, to low-income, childbearing women. Administer FOOD Plus, the Commodity Supplemental Food Program (CSFP) funded through the USDA that provides eligible families with a food package rich in protein, calcium, iron and Vitamins A & C. Provide Family Planning and Women's Health services on vital health issues including reproductive health and breast and cervical cancer. Services are funded in part by the Arizona Family Planning Council and Arizona Department of Health Services. Provide services and resources of the HIV/STD Control Program to prevent the transmission of sexually transmitted diseases including HIV. Provide dental sealants in selected schools. Identify and treat individuals with active TB Disease; identify contacts to active cases, test and treat if appropriate; and identify high-risk populations and screen for TB Infection and/or disease. Program Goals and Objectives - Provide services that are professional, accessible and meet the needs of our community - Improve the professionalism, appearance and accessibility of clinical sites - Expand/re-evaluate clinical hours to better serve the public - Cross-train staff between clinical programs - Increase number of clients served - Support the development and implementation of an electronic health record - Stabilize Nutrition Program caseload - Retain caseload at 1 year certification to 5 years of age and identify and enroll children ages 1-5 who are not currently on WIC - Increase caseload to meet contractual requirements - Meet or exceed HIV/STD/TB program deliverables - Increase the percentage of patients completing treatment for TB within one year - Increase the percentage of primary and secondary syphilis patients treated within 7 and 14 days of specimen collection - Increase the percentage of new HIV surveillance cases closed within 30 days - Promote community awareness about the importance and benefits of good oral health care - Increase community awareness about dental health and oral health program - Increase the number of 2nd and 6th grade children who receive dental sealants by 5% - Meet or exceed Family Planning/WWHC program deliverables - Increase number of unduplicated clients served to meet contractual requirements - Increase number of client visits seen by a nurse 13-17 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Clinical & Nutritional Services FY 2011/2012 Actual Program Performance Measures Number of community events (PTA, Health Fairs) as measured by event registration by the Oral Health Program Participation of children 1-5 that are already enrolled as measured through participation reports Contractual caseload participants Children receiving dental sealants as measured through monthly data collection and reports submitted to funder Unduplicated FP clients as measured by Arizona Family Health Partnership Centralized Database Client nurse visits as measured by appointment scheduling system and Arizona Family Health Partnerships Centralized Data System Patients treated for syphilis with 7-14 days of specimen collection as measured by clinical record HIV surveillance cases closed within 30 days to as measured by state surveillance tracking system TB treatment completion within one year FY 2012/2013 Estimated FY 2013/2014 Planned 0 6 10 5,827 6,118 6,410 11,669 1,226 12,900 1,300 12,900 1,365 6,949 6,993 7,077 3,970 3,970 7,280 85% 92% 95% 77% 75% 95% 96% 93% 93% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 5,290,551 2,024,250 - 5,417,371 2,041,704 - 5,269,645 2,057,594 2,001 7,314,801 7,459,075 7,329,240 5,182,867 109,077 71 4,542,934 40,000 - 4,388,475 70,000 - 5,292,015 4,582,934 4,458,475 44 1,450 324,065 319,735 334,735 325,559 319,735 334,735 General Fund Support - - - Net Operating Transfers In/(Out) - 2,432,646 3,041,443 1,697,227 123,760 (505,413) Other Funding Sources - - - Total Program Funding 7,314,801 7,459,075 7,329,240 126.8 115.1 112.0 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total Licenses & Permits Miscellaneous Revenue Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 13-18 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Communities Putting Prevention to Work FUNCTION Administer the stimulus funded Communities Putting Prevention to Work (CPPW) program to promote healthy lifestyles. DESCRIPTION OF SERVICES The information presented below is for historical purposes only as funding for this program ended at the end of fiscal year 2011/12. Program Goals and Objectives - Conclude any remaining administrative requirements and residual payments for services provided during the grant period. FY 2011/2012 Actual Program Performance Measures Community plans impacted by CPPW change efforts Neighborhood associations engaged in health promotion activities Farmers' market sites/times added Wellness councils initiated CPPW media opportunities 15 15 6 200 27 FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 543,243 12,271,277 - - 12,814,520 - - 12,974,489 7 - - 12,974,496 - - General Fund Support - - - Net Operating Transfers In/(Out) - - - (159,976) - - Other Funding Sources - - - Total Program Funding 12,814,520 - Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 8.8 13-19 - - Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Community Health Services Function Work with communities to solve public health concerns and to create solutions that will improve the health of Pima County residents. Provide individuals, families and the community with services that promote health and prevent disease. Promote healthy behaviors which impact preconception health as identified in the Arizona Preconception Health Strategic Plan (2011 - 2015). Assure that licensed child care centers and child care group homes are compliant with state immunization statutes for enrolled children. Increase capacity with community organizations and agencies to train facilitators in the Tobacco and Chronic Disease Prevention program and have these facilitators lead Healthy Living programs. Provide nursing health and wellness assessments and interventions in libraries identified as most in need and expand the program into other district libraries. Maintain a qualified workforce that is able to meet the needs of Pima County residents. Conduct quality assurance activities to assure that staff is providing high quality services that meet the needs of the community. Description of Services Offer immunizations for children birth through age 18 and for adults as well as International Travel Immunizations. Maintain the medical records of Health Department Clients. Provide free health and safety-related consultation, staff training and referral to child care centers, child care homes, and other group care programs. Train Child Care Health Consultants (CCHC). Utilize community health workers through the Health Start Program to provide education, support, and advocacy services to pregnant/postpartum women and their families in targeted communities in Pima County. Provide home visits and case management with oversight by nurses and social workers, through the enrolled child's second year of life. Ensure pregnant women are connected to prenatal care providers and receive on-going education about fetal development and health behaviors that can impact birth outcomes. Refer families to community services as needed and assist in accessing those services. Educate parents about child development, immunizations, home and vehicle safety. Screen each child to identify potential developmental delays and refer the family to the appropriate provider. Develop partnerships and collaborations to promote a comprehensive approach to address tobacco and chronic disease. Program Goals and Objectives - Use Health Start to assist with the evaluation process of ADHS Every Woman Arizona preconception/inter-conception materials - Provide any woman receiving a negative pregnancy test at least 10 minutes of education on one or more preconception/inter-conception topics and request completion of a survey form - Provide all Health Start clients receiving a Family Follow-up Visit education on one or more topics during their enrollment using Every Woman Arizona materials. Request completion of a survey form - Reduce incomplete vaccination data in ASIIS - Review 100% of encounter forms with vaccination data that have been entered into ASIIS. Check Mainfrae to see if other vaccinations were given that were not entered into ASIIS, if those exist; enter vaccination(s) into ASIIS - Determine if clients are pleased with services received - Complete client satisfaction surveys a minimum of one time per year so that data obtained may be used to make changes/improvements to programs as needed - Increase the number of agencies trained as site managers for the Tobacco and Chronic Disease Prevention Program - Recruit and train 20 agencies as site managers for Arizona Smokers Helpline - Increase the number of children receiving Child Care Health Consultation screening - Provide direct screening of children and train child care staff on how to conduct screening - Improve safety for all in the library setting and to reduce the number of inappropriate 911 calls through staff education and patron assessment - Provide training to library staff on the management of acute behavioral health issues encountered during the course of daily operation - Assess program benefits by survey from both staff and patrons - Expand the program to provide Public Health Nurses to additional libraries in Pima County by conducting needs assessments to determine appropriate interventions 13-20 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Community Health Services - Implement and assess quality management efforts and activities and revise as needed - Evaluate effectiveness of tools and training currently used to orient new staff and for ongoing assessment of staff skills - Vaccinate at least 80% of children aged 24 to 35 months - Assess the immunization coverage levels of children between the ages of 24 to 35 months of age. Design a plan to increase coverage levels and implement activities that will aid in improving vaccination rates of children in this age group - Provide health maintenance, health promotion and screening services to elderly populations including blood pressure screening services provided by public health nurses at six community centers - Conduct Annual Senior Wellnes Survey with at least 75% of clients seen completing the survey FY 2011/2012 Actual Program Performance Measures Number of agencies trained as site managers for Arizona Smokers Helpline Number of children receiving screening (hearing, vision, BMI, ASQ) as a result of CCHC training or direct screening Number of scheduled PHN sessions at the Public Libraries Number of staff completing required on-line or in-person trainings/assessments, skills checklists completed, and participating in drills or exercises Percentage of forms reviewed for feedback at the program level first and utilized for educational materials improvement Number of forms sent to ADHS with Health Start billing to provide documentation of Preconception/Inter-conception education Percentage of vaccination encounters reviewed Percentage of clients satisfied with the services Percentage of Senior Wellness clients that completed annual survey Number of Pima County children between the ages of 24 to 35 months of age with age appropriate vaccinations FY 2012/2013 Estimated FY 2013/2014 Planned 10 15 15 68 120 240 50 n/a 100 5 150 25 n/a 0% 100% n/a 100% 100% n/a n/a n/a 80% 90% 75% 100% 90% 90% 72% 72% 80% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 13-21 4,108,700 1,532,585 7,332 4,110,286 2,088,824 - 3,948,310 1,938,066 1,200 5,648,617 6,199,110 5,887,576 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Community Health Services Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 2,849,654 161 3,199,219 - 2,473,520 - 2,849,815 3,199,219 2,473,520 1,043 538,152 494,691 551,000 539,195 494,691 551,000 General Fund Support - - - Net Operating Transfers In/(Out) - 2,037,413 3,068,258 2,259,607 467,787 (205,202) Other Funding Sources - - - Total Program Funding 5,648,617 6,199,110 5,887,576 75.4 74.7 70.5 Miscellaneous Revenue Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 13-22 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Community Surveillance & Investigation Function Ensure retail food inspection staff (Sanitarians) have the knowledge, skills, and ability to adequately perform their required duties achieved through the 5-step training program developed by the Food & Drug Administration (FDA). Decrease the incidence and severity of norovirus outbreaks by any measurable degree during fiscal year 2013-2014. Increase competency level incident management training among public health staff by 50% in fiscal 2013-2014. Description of Services Inspect and investigate complaints concerning food service establishments, swimming pools, and housing. Provide food services certification and pool certification classes. Conduct vector and mosquito control activities. Identify community health problems, compile the Pima County Health Status Report, and develop appropriate intervention programs and strategies. Engage in collaborative and community focused emergency health planning to address biological, chemical, radiological, or natural disaster events that result in public health threats or emergencies. Program Goals and Objectives - Ensure retail food inspection staff (Sanitarians) have the knowledge, skills, and ability to adequately perform their required duties - Complete the FDA Standardization Process - Evaluate 100% of Consumer Health and Food Safety (CHFS) field staff during at least one inspection using the FDA Assessment Needs Training tool - Continue to develop and implement trainings to address areas identified during evaluation inspections as needing improvement - Decrease the incidence and severity of norovirus outbreaks by any measurable degree - Develop historical account of past five years of norovirus outbreaks by 100% of Long Term Care Facilities in Pima County and record number of cases and length of each outbreak - Visit 100% of Long Term Care Facilities in Pima County that had a norovirus outbreak during calendar year 2013 and provide on-site education and norovirus prevention materials. - Develop an After Action Report that details the historical account of past five years of norovirus outbreaks for facilities that received on-site training and recommendations for future norovirus outbreaks in Long Term Care Facilities - Increase competency level incident management training among public health department staff by 50% in FY 2013-2014 - Develop an incident management manual, training tools, and web-based training schedule for implementation in FY 2013-2014 - Update Pima County Health Department Standard Operating Procedures for employee incident management training to reflect changes in employee training schedule and certificate collection measure - Assign incident management roles to Pima County Health Department employees and schedule trainings according to incident command system roles - Implement a schedule of employee incident management trainings (both classroom and web-based) that will certify employee competency in incident management - Complete training for identified Health Department employees in incident management training - Participate in a simulated exercise in the incident command system role in which they were trained to demonstrate competency in their role 13-23 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Community Surveillance & Investigation FY 2011/2012 Actual Program Performance Measures Percentage of CHFS Sanitarian Supervisors completing the FDA Standardization Process Percentage of the CHFS field staff evaluated during at least one inspection using the FDA Assessment Needs Training tool Complete historical account of past five years of norovirus outbreaks documented After Action Report of the details past five years of norovirus outbreaks completed Standard Operating Procedures for employee incident management training updated Schedule of employee incident management trainings implemented Simulated exercise in the incident command system completed FY 2012/2013 Estimated FY 2013/2014 Planned 33% 100% 100% 25% 100% 100% no yes yes no yes yes yes yes yes no yes yes no yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,716,062 631,988 - 2,779,357 486,864 - 2,988,964 559,010 3,000 3,348,050 3,266,221 3,550,974 1,260,978 251 1,069,320 - 1,210,193 - 1,261,229 1,069,320 1,210,193 1,359,034 1,055 5,323 1,145,000 5,000 1,325,574 - 1,365,412 1,150,000 1,325,574 General Fund Support - - - Net Operating Transfers In/(Out) - 910,078 1,154,355 721,409 136,823 (139,148) Other Funding Sources - - - Total Program Funding 3,348,050 3,266,221 3,550,974 53.8 52.8 52.0 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Revenues Licenses & Permits Miscellaneous Revenue Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 13-24 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Health Director Function Promote an active network of public health and safety professionals and community-based organizations. Act as the community voice of public health based on its collective of knowledge, experience, skills and accessibility. Provide timely and efficient services in support of the Health Department's multiple programs, and in order to meet that goal, conduct an evaluation of service quality every six months. Description of Services Collect, assemble, analyze and distribute information on the health of the community including statistics on health status, community health needs, inspections, and epidemiologic and investigations of other health problems. Provide timely and efficient services in support of the Health Department's multiple programs. Ensures the programs operate maximizing their resources. Program Goals and Objectives - Provide timely and efficient services in support of the Health Department's multiple programs, and in order to meet that goal, conduct an evaluation of service quality every six months - Re-distribute the web-based satisfaction/feedback survey on administrative services offered by Health and other Departments to identify progress made in areas of concern - Disseminate a summary of baseline information with new data from October 2012 survey and April 2013 survey, and progress made in addressing identified areas of concern Program Performance Measures Distribution of the web-based satisfaction/feedback survey on administrative services Dissemination of a summary of baseline information and new data from surveys, as well as progress made in addressing identified areas of concern FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned yes yes yes no yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 386,664 (36,260) 348,678 18,495 439,941 23,621 350,404 367,173 463,562 128 11,545 - - 11,673 - - General Fund Support - - - Net Operating Transfers In/(Out) - 422,845 391,184 338,731 (55,672) 72,378 Other Funding Sources - - - Total Program Funding 350,404 367,173 463,562 5.0 5.0 7.0 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 13-25 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Pima Animal Care Center Function Protect public health and safety through education and enforcement of animal control laws and ordinances. Protect the welfare of animals through enforcement of animal welfare and cruelty laws and ordinances, and sheltering abandoned animals. Description of Services Enforce the ordinances and statutes pertaining to animal care and control. Conduct zoonosis surveillance. Administer the Pima County dog licensing program. Shelter stray and abandoned animals. Provide adoption services for unwanted animals. Educate the public on animal care issues. Program Goals and Objectives - Reduce animal bites per capita by .0002 - Increase outreach education events to educate 25,000 new and prospective owners - Increase animals saved by 5% from 55% to 60% - Increase funding to spay/neuter programs by 25% from city and town participation - Reduce animals impounded by 5% through owner education and assistance - Increase the number of pets saved by 4% (to 12,250) in FY 2013-2014 - Increase dog licensing to 60% (150,000) by fiscal year end - Conduct one rabies vaccine clinic at PACC each month to issue 1,200 new licenses per year - Increase outreach education events to educate 25,000 new and prospective owners FY 2011/2012 Actual Program Performance Measures Animals saved Animals impounded Dog licenses sold Rabies vaccine clinics conducted at PACC Owners educated 11,345 28,193 112,392 0 17,000 FY 2011/2012 Actual FY 2012/2013 Estimated 11,800 26,780 115,000 12 21,000 FY 2012/2013 Adopted FY 2013/2014 Planned 12,250 25,400 150,000 12 25,000 FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 3,861,005 2,487,256 31,073 3,907,541 1,996,620 - 4,603,382 2,843,561 - 6,379,334 5,904,161 7,446,943 3,263,978 819,728 158,892 475,501 (315) 213,172 3,095,789 905,112 126,484 283,046 202,486 3,831,381 884,627 125,970 436,772 207,879 4,930,956 4,612,917 5,486,629 Program Funding by Source Revenues Intergovernmental Licenses & Permits Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 13-26 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Pima Animal Care Center - - - 385,727 900,818 1,945,741 1,062,651 390,426 14,573 Other Funding Sources - - - Total Program Funding 6,379,334 5,904,161 7,446,943 77.9 79.0 79.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-27 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Health Program: Records & Administration Function Record births and deaths in Pima County and provide County residents with timely and accurate birth and death certificates. Description of Services Register birth certificates, death certificates, and fetal death certificates. Provide certified copies of birth and death certificates to residents. Provide computer generated birth and death certificates to residents. Program Goals and Objectives - Improve alignment of the program's service hours with the needs of its clients within the next nine months - Implement new and/or expanded hours for services from June 1, 2013, through November 1, 2013, as a pilot-test - Assess changes in revenue generated and certificates issued during pilot-test and compare to previous years - Issue report on the viability of permanently changing office hours to the Director by December 1, 2013 Program Performance Measures Revised hours established and tested Report issued regarding viability of revised hours FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned n/a n/a yes yes yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,901,034 542,252 8,409 1,779,755 705,029 - 2,019,841 1,221,365 - 2,451,695 2,484,784 3,241,206 2,860 810 1,730,193 1,400,000 3,000 1,870,000 1,733,863 1,400,000 1,873,000 - - - 7,737,541 876,153 855,325 (7,019,709) 208,631 512,881 Other Funding Sources - - - Total Program Funding 2,451,695 2,484,784 3,241,206 24.4 23.5 34.0 Program Funding by Source Revenues Licenses & Permits Miscellaneous Revenue Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-28 Pima County FY 2013/2014 Adopted Budget Office of Medical Services Expenditures: 41,158,803 Revenues: FTEs 490,146 14.0 Function Statement: Oversee the health care services provided to the populations at the County's adult and juvenile detention centers by monitoring the performance of health care providers under contract to provide such services ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University of Arizona Medical Center - South Campus. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents; ARS Title 13, Chapter 14: Sexual Offenses, Section 13-1414: Expenses of Investigation and Chapter 41: Incompetence to Stand Trial, Section 13-4512: Treatment Order; Commitment; ARS Title 31, Chapter 1: Jails, Article 4: Inmate Health Care; ARS Title 36, Chapter 5: Mental Health Services Note - This department assumed the operating functions of the former Institutional Health department which was reorganized after fiscal year 2012/13. Expenditures by Program Restoration to Competency 4.85% Behavioral Health 25.64% Research & Planning 37.61% Health Mandates 31.90% Sources of All Funding Department Revenue 1.19% General Fund Support 98.81% 13-29 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Office of Medical Services FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Behavioral Health Health Mandates Research & Planning Restoration to Competency - - 10,552,174 13,128,337 15,480,381 1,997,911 Total Expenditures - - 41,158,803 Behavioral Health Health Mandates Research & Planning - - 408,522 69,765 11,859 Total Revenues - - 490,146 General Fund Support - - 40,761,614 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - (92,957) Other Funding Sources - - - Total Program Funding - - 41,158,803 Behavioral Health Research & Planning Restoration to Competency - - 3.0 5.0 6.0 Total Staffing (FTEs) - - 14.0 Funding by Source Revenues Staffing (FTEs) by Program 13-30 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Medical Services Program: Behavioral Health Function Ensure County compliance with behavioral health mandates. Provide guidance, collaboration, and support of behavioral health programs with community stakeholders. Description of Services Ensure the County's compliance with statutory obligations regarding mental health care by administering and funding the County's contract for the provision of mandated Title 36 involuntary commitment services; fund the County's responsibility regarding housing of Sexually Violent Persons (SVP) at Arizona State Hospital; provide behavioral health coordination and input in the County's responsibilities such as correctional health care; fund and administer the County's Department of Justice (DOJ) 2nd Chance ReEntry Grant. Program Goals and Objectives - Oversee and fund the County's mandated function to fund involuntary commitment services - Review and coordinate with Superior Court and Arizona Department of Health Services (ADHS) regarding County behavioral health matters - Administer the County's Department of Justice 2nd Chance ReEntry Grant funding that assists certain offenders in readjusting to responsible roles in society FY 2011/2012 Actual Program Performance Measures Monthly review of contract reporting data regarding involuntary commitment services Monthly review of DOJ 2nd Chance ReEntry reports and payments Timely payment of mandated payments to the State for Seriously Mentally Ill (SMI) and SVP Note: Prior years measures relate to Institutional Health operations. FY 2012/2013 Estimated FY 2013/2014 Planned 12 12 12 12 100% 12 100% 12 100% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - - 367,692 10,184,482 - - 10,552,174 Program Funding by Source Revenues Intergovernmental - - 408,522 Grant Revenue Sub-Total - - 408,522 General Fund Support - - 10,236,609 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - (92,957) Other Funding Sources - - - Total Program Funding - - Program Staffing FTEs - 13-31 - 10,552,174 3.0 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Medical Services Program: Health Mandates Function Fund and administer the County's contributions to state health care programs. Fund and administer the County's responsibilities related to correctional health care and collection of forensic evidence. Description of Services Fund and administer the County's contributions to state health care programs; contract, administer, and fund the provision of correctional health care at Pima County's detention facilities, ensuring the provision of quality health care and the reduction of County liability; contract and fund the County's responsibilities for collection of forensic evidence regarding victims of assault and abuse and related services. Program Goals and Objectives - Limit the County's liability by aggressively reviewing health care related claims submitted for payment to screen out inappropriate claims; seek other payer sources; and exclude payment for ineligible patients - Monitor, audit, and fund the provision of quality correctional health care at the Adult Detention Center and the Juvenile Detention Center - Monitor and audit correctional health care vendor performance, program expenditures, and effectiveness to ensure fulfillment of health care mandates and prudent use of taxpayer dollars - Minimize County liability through aggressive efforts in finding alternate payer sources for services previously funded by the County FY 2011/2012 Actual Program Performance Measures Monthly review of forensic exam services contracts and payments Monthly audits on contract staffing levels pursuant to correctional health contract terms Contract performance indicators are identified and audited monthly pursuant to contract Liquidated damages and offsets assessed as indicated in contract Terms Timely payments made to mandated state health programs Note: Prior years measures relate to Institutional Health operations. FY 2012/2013 Estimated FY 2013/2014 Planned 12 12 12 12 12 12 12 12 12 12 12 12 100% 100% 100% FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Operating Expenses Total Program Expenditures - - 13,128,337 - - 13,128,337 Miscellaneous Revenue Operating Revenue Sub-Total - - 69,765 - - 69,765 General Fund Support - - 13,058,572 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - - Program Funding by Source Revenues 13-32 13,128,337 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Medical Services Program: Research & Planning Function Oversee the County's contract with Arizona Board of Regents regarding University of Arizona Medical Center - South Campus; provide input on health data and trends to County administration; provide technical assistance on health care issues as requested. Description of Services Administer the County's contract with Arizona Board of Regents on behalf of University of Arizona Medical Center South Campus (formerly University Physicians Healthcare, formerly University Physicians Inc.) for the lease and operation of UAMC-SC Hospital (previously UPH Hospital, previously Kino Community Hospital) including expenses incurred, revenues generated, compliance with laws and regulations, and other terms and conditions expressed in the contract; coordinate the accumulation, storage, and analysis of data relevant to health care mandates and trends; and provide technical assistance and other support to County administration regarding the County's health care components including operational audits, feasibility studies, revenue maximization, and cost reduction. Program Goals and Objectives - Ensure compliance with terms of the lease contract with Arizona Board of Regents on behalf of University of Arizona Medical Center - South Campus (formerly University Physicians Healthcare, formerly University Physicians Inc.) to maximize the potential benefit of the hospital to the residents in the vicinity - Ensure that County funding is at an appropriate level to continue operation of the hospital under the terms approved by the Board of Supervisors - Monitor hospital services available pursuant to terms of the lease to ensure the availability of a range of hospital services on Tucson's south side - Provide meaningful and accurate data to County administration regarding health care practices and trends in the County, state, and nation as pertains to the health care services provided to County residents FY 2011/2012 Actual Program Performance Measures Payments to and collections from contractor are made on a timely basis Contractor submits financial and narrative reports on a timely basis per lease agreement Funding is at an appropriate level for the continued operation of the hospital Established hospital lines of business remain in place and viable Note: Prior years measures relate to Institutional Health operations. FY 2012/2013 Estimated FY 2013/2014 Planned 100% 100% 100% yes yes yes yes yes yes yes yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - - 480,381 15,000,000 - - 15,480,381 - - 11,859 - - 11,859 Program Funding by Source Revenues Investment Earnings Operating Revenue Sub-Total 13-33 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Medical Services Program: Research & Planning General Fund Support - - 15,468,522 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - - Program Staffing FTEs - 13-34 - 15,480,381 5.0 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Office of Medical Services Program: Restoration to Competency Function Administer the County's responsibility regarding Restoration To Competency (RTC) in conjunction with Superior Court, Arizona State Hospital, and Pima County Adult Detention Complex. Description of Services Administer and fund the County's local RTC program housed at the Pima County Adult Detention Complex; fund out of custody restoration as ordered by Superior Court; and fund services provided for RTC at Arizona State Hospital as needed. Program Goals and Objectives - Monitor and fund the County's Restoration to Competency program and related responsibilities to ensure services are appropriate and to conserve taxpayer funds - Minimize referrals of RTC patients to Arizona State Hospital (ASH) to less than three patients per month while not exceeding the budgeted funding for the RTC program FY 2011/2012 Actual Program Performance Measures Timely payment is made for out of custody RTC services Fewer than three RTC patients per month referred to ASH Note: Prior years measures relate to Institutional Health operations. FY 2012/2013 Estimated 92% yes FY 2013/2014 Planned 100% yes FY 2011/2012 Actual 100% yes FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - - 592,666 1,405,245 - - 1,997,911 General Fund Support - - 1,997,911 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - - Program Staffing FTEs - 13-35 - 1,997,911 6.0 This page intentionally left blank. 13-36 Pima County FY 2013/2014 Adopted Budget Solid Waste Management Expenditures: 6,901,495 Revenues: FTEs 4,593,000 28.0 Function Statement: Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Provide the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269 Recycling and Waste Reduction; Title 49, Chapter 4: Solid Waste Management; and Pima County Code Title 7: Environmental Quality, 7.25: Waste Collection; 7.29: Solid Waste; and 7.33: Removal of Rubbish, Trash Weeds, Filth, and Debris Note: The Solid Waste Management Adopted Budget was based on a model of the County providing direct solid waste services. However, the Board of Supervisors entered into a contract with Tucson Waste and Recycling Services to provide landfill and solid waste services for County residents. Expenditures by Program Development, Closure, and Remediation 0.16% Community Services 3.25% Resource Management 16.23% Waste Management 80.36% Sources of All Funding Fund Balance Decrease 33.45% Department Revenue 66.55% 13-37 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Solid Waste FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Community Services Development, Closure and Remediation Resource Management Waste Management 175,788 1,598 1,030,363 5,421,216 236,000 14,000 970,800 5,629,200 224,500 11,000 1,120,377 5,545,618 Total Expenditures 6,628,965 6,850,000 6,901,495 Resource Management Waste Management 29,195 4,683,015 6,000 4,385,000 6,000 4,587,000 Total Revenues 4,712,210 4,391,000 4,593,000 - - - 800,000 - - (684,959) 2,459,000 2,308,495 900,857 - - 6,628,965 6,850,000 6,901,495 Community Services Development, Closure and Remediation Resource Management Waste Management 8.0 20.5 0.1 0.1 5.4 21.5 8.0 20.0 Total Staffing (FTEs) 28.5 27.1 28.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Note: The Solid Waste Management Adopted Budget was based on a model of the County providing direct solid waste services. However, the Board of Supervisors entered into a contract with Tucson Waste and Recycling Services to provide landfill and solid waste services for County residents. 13-38 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Solid Waste Program: Community Services Function Provide funding, using Solid Waste tipping fees if available, for the Pima County Department of Environmental Quality Wildcat Dump Program. Provide staffing and equipment to support the Wildcat Dump Program. Description of Services Provide bins and drivers at no charge and waive tipping fees for organized Board of Supervisors clean up requests and the Pima County Department of Environmental Quality Wildcat Dump Program. Provide funding, if available, for the Wildcat Dump Program. Note: The Solid Waste Management Adopted Budget was based on a model of the County providing direct solid waste services. However, the Board of Supervisors entered into a contract with Tucson Waste and Recycling Services to provide landfill and solid waste services for County residents. Program Goals and Objectives - Keep Pima County clean - Investigate illegal dumping sites - Provide resources, if available, to support Wildcat Dump clean up operations Program Performance Measures Funding provided for Wildcat Dump Program Illegal dumping sites investigated Illegal waste removed from public lands (tons) FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $220,000 370 48 $220,000 332 50 $236,000 350 50 FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 81,513 94,275 103,788 132,212 103,754 120,746 175,788 236,000 224,500 General Fund Support - - - Net Operating Transfers In/(Out) - - - 175,788 236,000 224,500 Other Funding Sources - - - Total Program Funding 175,788 236,000 Program Funding by Source Fund Balance Decrease/(Increase) Program Staffing FTEs - 13-39 0.1 224,500 - Pima County FY 2013/2014 Adopted Budget Program Summary Department: Solid Waste Program: Development, Closure and Remediation Function Plan and manage all Solid Waste development, closure, temporary closure, and remediation activities. Closure indicates that a landfill facility, or a portion of a landfill facility, has reached capacity, stopped receiving waste, and disposal operations have ceased. Closure refers to all closure and post-closure activities. Temporary closure indicates landfill has remaining capacity and may not receive waste for a period of time. Remediation includes investigation, design, and construction for remedial activities associated with waste sites. Description of Services Implement requisite facility development and interim closure activities at County landfills. Plan and manage remediation services to include investigation, design, and construction. Track waste management capacity and remediation services capability. Plan and manage the development, expansion, closure, temporary closure, and required remediation at County landfills. Note: The Solid Waste Management Adopted Budget was based on a model of the County providing direct solid waste services. However, the Board of Supervisors entered into a contract with Tucson Waste and Recycling Services to provide landfill and solid waste services for County residents. Program Goals and Objectives - Complete monthly waste data tracking - Update landfill forecasts semi-annually - Monitor groundwater wells and gas probes Program Performance Measures Groundwater wells and gas probes monitored Monthly waste data tracking completed Landfill forecasts updated semi-annually FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 42 yes yes 42 yes yes 42 yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,196 402 3,596 10,404 11,000 1,598 14,000 11,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,598 14,000 11,000 Other Funding Sources - - - Total Program Funding 1,598 14,000 Fund Balance Decrease/(Increase) Program Staffing FTEs - 13-40 0.1 11,000 - Pima County FY 2013/2014 Adopted Budget Program Summary Department: Solid Waste Program: Resource Management Function Provide management, procurement, and administrative support services. Description of Services Manage department administration. Note: The Solid Waste Management Adopted Budget was based on a model of the County providing direct solid waste services. However, the Board of Supervisors entered into a contract with Tucson Waste and Recycling Services to provide landfill and solid waste services for County residents. Program Goals and Objectives - Provide administration for integrated solid waste management development, operations, landfill facilities closure, temporary closure, and post-closure activities - Manage staffing and administrative resources Program Performance Measures Invoices prepared by 5th of each month Equipment plan updated Long range staffing plan updated FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned yes no no yes yes yes n/a yes n/a FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 423,339 607,024 516,358 454,442 626,885 493,492 1,030,363 970,800 1,120,377 21,306 7,889 6,000 6,000 29,195 6,000 6,000 - - - Net Operating Transfers In/(Out) 800,000 - - Fund Balance Decrease/(Increase) 201,168 964,800 1,114,377 Other Funding Sources - - - Total Program Funding 1,030,363 970,800 1,120,377 8.0 5.4 8.0 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Total General Fund Support Program Staffing FTEs 13-41 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Solid Waste Program: Waste Management Function Perform integrated waste management at all Pima County solid waste facilities. Plan and implement temporary landfill closures and consolidation of services at remaining solid waste acceptance facilities. Description of Services Provide landfill, transfer station, and recycling operations including waste tire collection and recycling. Prepare annual Solid Waste Development Plan update. Program Goals and Objectives - Provide long term integrated solid waste management services - Develop, operate, and close facilities to meet County needs in compliance with applicable laws and regulations Program Performance Measures Accidents resulting in lost time Landfills operated Transfer stations operated Rural collection centers operated Waste tonnage handled Tire Tonnage recycled Other materials tonnage recycled Arizona Department of Environmental Quality inspections passed FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 2 3 2 4 77,500 12,772 814 100% 2 3 2 4 72,356 12,486 758 100% 2 3 2 4 80,000 12,500 700 100% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,077,949 3,271,728 1,071,539 1,181,702 4,147,498 300,000 1,197,434 4,248,184 100,000 5,421,216 5,629,200 5,545,618 1,133,101 57,399 6,147 3,486,368 1,050,000 50,700 6,000 3,278,300 1,050,000 52,300 6,000 3,478,700 4,683,015 4,385,000 4,587,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - (1,063,513) 1,244,200 958,618 Other Funding Sources 900,857 - - Total Program Funding 5,421,216 5,629,200 5,545,618 20.5 21.5 20.0 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 13-42 Pima County FY2013/2014 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM Special Revenue Functional Area / Department / Program Capital Projects Enterprise Funds Total Expenditures PUBLIC WORKS Capital Projects Capital Projects Total Capital Projects - 182,441,811 - 182,441,811 - 182,441,811 - 182,441,811 Development Services Development Review Permitting Planning Support Services Total Development Services - - 398,023 3,041,412 2,972,149 332,274 398,023 3,041,412 2,972,149 332,274 - - 6,743,858 6,743,858 Public Works Administration Administration Cultural Resources Real Property Total Public Works Administration - - - - - - - - 2,164,017 3,306,879 1,263,780 3,220,482 1,181,546 1,487,324 - - 2,164,017 3,306,879 1,263,780 3,220,482 1,181,546 1,487,324 12,624,028 - - 12,624,028 - - 105,245,279 16,783,465 5,790,553 88,432,051 105,245,279 16,783,465 5,790,553 88,432,051 - - 216,251,348 216,251,348 Transportation Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants Total Transportation 10,120,481 27,245,156 2,911,630 754,152 - - 10,120,481 27,245,156 2,911,630 754,152 41,031,419 - - 41,031,419 TOTAL PUBLIC WORKS 53,655,447 182,441,811 222,995,206 459,092,464 Regional Flood Control District Capital Improvement Flood Control Support Hazard Mitigation Infrastructure Regulatory Riparian Protection Total Regional Flood Control District Regional Wastewater Reclamation Administration Conveyance System Planning & Engineering Treatment Operations Total Regional Wastewater Reclamation 14-1 Pima County FY2013/2014 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Capital Projects Special Revenue Functional Area / Department / Program Enterprise Funds Total Revenues PUBLIC WORKS Capital Projects Capital Projects Total Capital Projects - 37,372,695 - 37,372,695 - 37,372,695 - 37,372,695 Development Services Development Review Permitting Planning Support Services Total Development Services - - 320,000 5,340,500 158,500 17,700 320,000 5,340,500 158,500 17,700 - - 5,836,700 5,836,700 18,328,414 87,475 - - 18,328,414 87,475 18,415,889 - - 18,415,889 - - 182,932,350 182,932,350 - - 182,932,350 182,932,350 Transportation Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants Total Transportation 49,595,627 156,450 1,124,800 16,033,094 - - 49,595,627 156,450 1,124,800 16,033,094 66,909,971 - - 66,909,971 TOTAL PUBLIC WORKS 85,325,860 37,372,695 188,769,050 311,467,605 Regional Flood Control District Flood Control Support Riparian Protection Total Regional Flood Control District Regional Wastewater Reclamation Administration Total Regional Wastewater Reclamation 14-2 Pima County FY2013/2014 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program PUBLIC WORKS Capital Projects Capital Projects Total Capital Projects 6.0 6.0 Development Services Development Review Permitting Planning Support Services Total Development Services 4.0 28.0 25.0 4.0 Public Works Administration Administration Real Property Total Public Works Administration 4.0 18.0 Regional Flood Control District Capital Improvement Flood Control Support Hazard Mitigation Infrastructure Regulatory Riparian Protection Total Regional Flood Control District 9.0 7.0 11.0 11.0 17.0 10.0 61.0 22.0 65.0 Regional Wastewater Reclamation Conveyance System Planning & Engineering Regional Wastewater Reclamation Admin Treatment Operations Total Regional Wastewater Reclamation 116.0 72.0 109.8 197.0 Transportation Support Services Group System Ops and Maintenance Transportation - Infrastructure Total Transportation 28.3 182.7 95.5 TOTAL PUBLIC WORKS 955.3 494.8 306.5 14-3 This page intentionally left blank. 14-4 Pima County FY 2013/2014 Adopted Budget Capital Projects Expenditures: 182,441,811 Revenues: FTEs 37,372,695 6.0 Function Statement: The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding enterprise and internal service fund projects), as detailed in the proposed Fiscal Year 2014/18 Five Year Capital Improvement Plan. Mandates: Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability, and Implementation Expenditures by Program Capital Projects 100% Sources of All Funding Fund Balance Decrease 1.04% Department Revenue 20.48% Bond Proceeds 51.53% Operating Transfers 26.95% 14-5 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Capital Projects FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Capital Projects 149,571,907 224,127,426 182,441,811 Total Expenditures 149,571,907 224,127,426 182,441,811 Capital Projects 48,359,082 48,056,218 37,372,695 Total Revenues 48,359,082 48,056,218 37,372,695 - - - 65,517,842 10,646,059 49,169,468 (42,730,017) 79,425,149 1,899,648 Other Funding Sources 78,425,000 86,000,000 94,000,000 Total Program Funding 149,571,907 224,127,426 182,441,811 Capital Projects 5.0 5.0 6.0 Total Staffing (FTEs) 5.0 5.0 6.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Staffing (FTEs) by Program 14-6 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Capital Projects Program: Capital Projects Function The PMO provides two basic functions; program oversight and project control, and project management capacity. The second function is used to augment the capital department's existing resources or is applied to specific projects as directed. Description of Services The budgeted amount of $ 182,438,731 has been based on the following: Transportation $ 80,193,296 Facilities Management $ 47,024,037 Sheriff $ 20,583,490 Regional Flood Control $ 15,183,791 Parks and Recreation $ 5,204,648 Open Space $ 4,748,202 Community Development $ 4,401,065 Information Technology $ 3,444,285 Solid Waste Management $ 955,371 Office of Sustainability and Conservation $ 700,546 Total CIP $ 182,438,731 Program Goals and Objectives - Provide project/program oversight through the gate process - Assist departments as needed with project challenges, documentation of gate activities and program performance - Deliver the capital program on schedule and within budget FY 2011/2012 Actual Program Performance Measures Bond Update Reports produced by due dates Completed Projects Report produced by due date Bond Ordinance Amendments produced by due dates Soft cost expenditures, and construction completion targets 100% 100% 100% yes FY 2012/2013 Estimated FY 2013/2014 Planned 100% 100% 100% yes FY 2011/2012 Actual 100% 100% 100% yes FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Projects Total Program Expenditures 81,899 65,682 149,424,326 (1,950) 1,950 224,127,426 3,080 182,438,731 149,571,907 224,127,426 182,441,811 1 - - 1 - - Program Funding by Source Revenues Intergovernmental Grant Revenue Sub-Total 14-7 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Capital Projects Program: Capital Projects Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Charges for Services Other Revenue Total 44,141,137 564,659 573,701 3,079,584 43,773,313 1,638,500 102,500 2,541,905 33,862,369 1,133,459 2,376,867 48,359,081 48,056,218 37,372,695 - - - 65,517,842 10,646,059 49,169,468 (42,730,017) 79,425,149 1,899,648 Other Funding Sources 78,425,000 86,000,000 94,000,000 Total Program Funding 149,571,907 224,127,426 182,441,811 5.0 5.0 6.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-8 Pima County FY 2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2013/2014 For a comprehensive list of the active and new projects comprising the fiscal year 2014/18 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2013/14 Department/Project Adopted Transportation Valencia Rd Alvernon Way to Wilmot RTA24 Magee Rd La Canada Dr to Oracle Rd RTA 12 La Canada River Rd to Ina Rd RTA11 La Cholla Blvd Magee Rd to Overton Rd RTA04 Pavement Preservation Program FY2014 Houghton Rd I-10 to Golf Links Rd RTA 32 (portion of) Orange Grove Rd Cmno de la Tierra La Cholla Blvd Valencia Rd Mark Rd to Wade Rd RTA21 Sunset Rd Silverbell Rd to I-10 to River Rd RTA08 Old Tucson Nogales Hwy Summit Neighborhood Julian Wash I-10 to Campbell Ramps Ina Rd at Oracle Rd Intersection Hughes Access Road Relocation Mt Lemmon Culvert Pipe Lining Julian Wash I-10 to Campbell Middle Magee Rd Cortaro Farms Rd Thornydale Rd to Mona Lisa Mt Lemmon Storage Yard Homer Davis Elementary Bicycle & Pedestrian Enhancement Harrison Greenway at DMAFB Colossal Cave Rd Success Dr & Ruthrauff Culvert Neighborhood Transportation Improvements Wilmot Rd North of Sahuarita Rd RTA33 Julian Wash I-10 to Campbell West Harrison Rd Bike Lanes Julian Wash I-10 to Campbell East Centennial Elementary School Safe Routes Palo Verde HAWKS @ Alvord & Milton Manzanita Elem Safe Routes to School Design Proj Lamber Lane Thornydale to Camino de la Tierra 22nd St I-10 to Tucson Blvd Improvements Mt Lemmon Retaining Wall 65B Repair Colossal Cave Bike Lanes Rillito Riverpath & Cmno de la Tierra Bicycle & Pedest Alvernon Heights Neighborhood Solar St Light Project Bowes Rd @ Sabino High School HAWK Summit View Elementary Safe Routes to School Tanque Verde Rd at Emily Gray JHS HAWK Square Tube Breakaway Sign Posts Alvernon Way - Valencia Rd Intersection Improvements Cortaro Farms Rd Cmno de Oeste to Thornydale Valencia Rd - Wilmot Rd to Kolb Rd RTA24 & 36 Old Vail Middle School Safe Route to School ADA Pedestrian Improvements Silverbell Rd: Grant Rd to Goret Rd Julian Wash Greenway Park Ave to 6th Ave Orange Grove TWLTL & Bike Lns La Canada Rd to Oracle Rd Summerhaven Sidewalk Coronado School Cougars Intelligent Transport Sys Signals Coord & Cab Upgrade Misc Bike Safety Improvement Projects Safety Management Systems & Program Development 14-9 $ 13,083,145 12,939,408 9,393,003 9,000,000 5,000,000 3,750,000 3,419,114 3,174,159 2,500,000 1,967,204 1,153,200 1,141,957 1,035,000 922,000 909,200 886,818 886,020 850,000 732,297 638,410 600,000 600,000 585,273 584,353 546,002 420,485 350,015 337,000 300,000 277,610 203,900 197,000 180,000 175,625 141,187 140,500 140,150 125,000 102,093 100,000 100,000 93,500 81,761 65,000 60,000 50,000 50,000 45,000 35,000 32,615 25,000 Pima County FY 2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2013/2014 For a comprehensive list of the active and new projects comprising the fiscal year 2014/18 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2013/14 Department/Project Adopted Country Club Rd Bike Ln Irvington to Valencia Rd 16,000 Alvernon Bike Lane Golf Links to Ajo 10,000 Mission Rd Paved Shoulder 10,000 Magee Rd Cortaro Farms Rd Mona Lisa to La Canada RTA07 10,000 Orange Grove Bike Lanes Oracle to Cmno La Zorrola 5,000 Cmno de Oeste Los Reales Valencia Rd 5,000 HSIP Project Holding Account 5,000 Mary Ann Cleveland Way @ Kush Canyon Ln HAWK 5,000 Houghton Rd & Sahuarita Rd Intersection Improvements 1,292 Valencia Rd Street Lighting Sidewalk & Widening 1,000 Transportation Total $ 80,193,296 Facilities Management Downtown Court Complex Administration East Bldg 4th Fl Improvements Kino Sports North Fields Modifications Administration West 4th Fl Tenant Improvements Roy Place Bldg Facade Restoration Completion University of Arizona South Campus Parking Garage Psychiatric Hospital Fort Lowell Acq Adult Probation S Office Cooling & Chiller Replacement Theresa Lee Hlth Clinic SA Indoor Sports Center at Curtis Park Exterior Painting & Common Space Improv of PWB Eckstrom Columbus Branch Library Expansion Sheriff's Department Training Facility MSF Roof Mechanical Replacement Combined Heating & Power Installation at Main Jail Jail Tower Kitchen & Freezer Replacement UA Abrams 3rd Floor Tenant Improvement Dwn Gov Cen A & B Parking Garage Sewer & Storm Line Rep Canoa Ranch Bldgs Rehabilitation ADA Facility Accessibilty Projects Kino Pool House Facilities Management Total Sheriff Regional Public Safety Communications System Thomas O Price Service Center Communications Cntr Expan Communications Emergency Operations Center Sheriff Total Regional Flood Control District SCR Flood Control Erosin Control & Linear Pk Ajo to 29 Floodprone Land Acq Program Urban Drainage Arroyo Chico Detention Basin USACOE CDO Linear Park - Thornydale Rd to I-10 CDO Pathway La Cholla to La Canada El Corazon de los Tres Rios Del Norte Pantano Wash Ft Lowell Park to Tanque Verde Road SCR Paseo de Las Iglesias Restoration USACOE 14-10 $ $ 34,000,000 1,650,000 1,650,000 1,053,251 1,000,000 973,295 876,923 800,913 800,000 754,550 509,450 475,000 451,713 425,865 400,000 300,000 242,190 215,000 180,000 150,000 96,319 19,568 47,024,037 $ 19,989,596 376,021 217,873 20,583,490 4,000,000 2,000,000 2,000,000 1,970,000 1,200,000 1,000,000 750,000 588,791 550,000 Pima County FY 2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2013/2014 For a comprehensive list of the active and new projects comprising the fiscal year 2014/18 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2013/14 Department/Project Adopted TV Creek Sabino Canyon to Craycroft USACOE 500,000 Airport Wash - Economic Development Zone 425,000 Green Valley Drainage Way 6 Repairs 200,000 Regional Flood Control District Total $ 15,183,791 Natural Resources, Parks & Recreation Pantano Path Broadway to Kenyon SCR Park Irvington to Valencia Catalina Community Park Pantano Infill 5th St to Speedway Bicycle Ln on Sahuarita Rd SE Community Park - COT Small River Park Improvements Northside Community Park - COT Tortolita Trail System Rillito River Park Right-of-Way Various Trail Acq Developments Arroyo Chico - COT Atturbury Wash Sanctuary - COT Pathway Signage and Markings Harrison Greenway at Rita Ranch Harrison Greenway Irvington to Pantano Natural Resources, Parks & Recreation $ $ Open Spaces Painted Hills Town of Sahuarita Priorities Tortolita Phase II Open Spaces Total $ $ Community Development & Neighborhood Conservation Housing Reinvestment 2004 Authorization Neighborhood Reinvestment 2004 Authorization 1997 Neighborhood Reinvestment Bond Program Honea Heights Redevelopment Project 29th St Coalition Freedom Park 5 Points Business Coalition Esperanza En Escalante Veterans Housing Project Wakefield Neighborhood Project - COT Toumey Park Community Development & Neighborhood Conservation Total Information Technology Public Works Permitting Licensing Application Data Center Storage Growth Physical Server Replacement HD Technology and Training JLE JustWare Phase 3 Mobility Implementation Proof of Concept Public Fiduciary Application System Information Technology Total $ $ $ $ 14-11 1,284,000 1,093,044 521,580 515,500 420,000 350,000 259,857 200,000 160,000 150,000 60,667 50,000 50,000 50,000 20,000 20,000 5,204,648 3,361,383 1,361,819 25,000 4,748,202 925,688 798,059 694,411 600,000 463,200 448,440 266,267 200,000 5,000 4,401,065 1,937,361 858,000 181,021 141,621 140,250 104,032 82,000 3,444,285 Pima County FY 2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2013/2014 For a comprehensive list of the active and new projects comprising the fiscal year 2014/18 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2013/14 Department/Project Adopted Environmental Quality Waste Tire Collection Site Relocation $ 400,000 Environmental Remediation - El Cmno del Cerro Landfill 370,000 El Cmno del Cerro LOU Project 185,371 Environmental Quality Total $ 955,371 Office of Sustainability and Conservation Anza Trail - Los Morteros Campsite Anza Trail - Llano Grande Campsite Tumamoc Hill Acq Fort Lowell Acq - Atkins Steel Acq Anza Trail - Oit Pars Campsite Dakota Wash Site Acq Office of Sustainability and Conservation Total $ $ Telecommunications PoE Switches & UPS Devices - Telecom Data Center Communications Upgrade - Telecom Wireless Upgrade and Refresh - Telecom Analog Line Replacement for VoIP Project - Telecom Telecommunications Total Fleet Services New Services Facilities Fleet Services Fuel Management System Mission Rd Complex Fuel Island Fleet Services Total $ $ $ $ Regional Wastewater Reclamation Roger Rd WWTP Demolition ROMP Ina Rd WPCF HPO Replacement North Rillito Interceptor Rehabilitation ROMP 32 MGD Reclamation Campus South Rillito West Central Interceptor Rehab Addition to RWRD Central Laboratory Ina Rd WPCF Class A Biosolids Improvements ROMP SCADA Wilmot Rd & I-10 Manhole Rehabilitation Minor Rehabilitation Projects FY 13/14 Conveyance SCADA System Upgrade Richey Rd to Ina Rd ROMP Ina Rd WPCF BNRAS System Modification ROMP Ina Rd WPCF 12.5 MGD Expansion Green Valley WRF - Future Development Plan FY13/14 ADOT SR86 Valencia Rd to Kinney Rd North Rillito Interceptor Relief Sewer ROMP Ina Rd WPCF Power Generation & Distribution Ina Rd WRF Primary Clarifier Concrete Repair SE Interceptor Augmentation System Wide Treatment Rehabilitation & Enhancement Green Valley WRF Security Improvements Sewer Manhole Rehabilitation # 4 Green Valley WWTF Sludge Digestion Facility Cover Ina Rd WRF Centrifuge Bldg Sludge Screen 14-12 $ 351,214 152,169 77,623 62,990 33,787 22,763 700,546 322,200 112,400 109,800 62,500 606,900 14,561,846 497,003 50,000 15,108,849 14,802,826 14,662,989 6,215,000 5,724,504 5,205,000 4,670,000 4,478,558 3,563,739 3,050,404 2,995,000 2,794,000 2,773,202 2,458,261 2,000,000 2,000,000 1,998,812 1,827,279 1,653,200 1,500,000 1,500,000 1,499,974 1,497,882 1,489,965 1,271,100 Pima County FY 2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2013/2014 For a comprehensive list of the active and new projects comprising the fiscal year 2014/18 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2013/14 Department/Project Adopted System-wide Odor Control Capital Program 1,169,000 Corona de Tucson WRF Security Improvements 1,113,000 Sabino Creek Pump Station 1,107,804 Ina Rd WPCF Biosolids Facilities Improvements 1,040,916 SCADA WAN Infrastructure Upgrade 1,000,000 Harrison Rd - Millmar Rd to Escalante Rd 953,588 Green Valley WRF SCADA & Automation Improvements 912,000 Randolph Pk WRF & Pump Station Security Improvements 808,000 Helen St to Elm St 6th Ave to 1st Ave 696,124 Prince Rd & I-10 ADOT Sewer Modifications 673,583 Mt Lemmon WRF SCADA & Automation Improvements 652,975 22nd to Congress Osborne to Toole 593,849 Helen St to Adams St Main Ave to Seventh Ave 538,194 Gleneagles Pump Station 498,000 Grant Rd to Lester St Oracle Rd to First Ave 488,077 State Prison Pump Station Rehabilitation FY13/14 456,500 Hanson Software Upgrade to Version 8 450,000 SE Houghton Area Recharge Project 450,000 Sub-Regional Facilities Security Improvements 450,000 Arivaca Pump Station 448,000 Ina Rd WRF Grit Classifiers 421,443 SCADA Emergency Operations Center 414,000 Principal Pump Station 408,000 Mt Lemmon WRF Security Improvements 327,000 Cardenal Pump Station 319,000 Minor Modification Projects 2 300,000 Continental Ranch Regions Pump Station Security Imprvmt 276,059 Dodge Blvd Security Improvements 268,000 Ina Rd WPCF SCADA Process Optimization 267,940 Kostka Ave Michigan to Pennsylvania 252,214 PCDOT La Cholla Blvd Magee Rd to Tangerine Rd 250,000 CRRPS Facility Modifications 247,667 Grant Rd and Oracle Rd to Speedway Bl and Riverview Bl 234,000 COTDOT Grant Rd Corridor Improvement Sewer Utility 220,000 Ina Security Road Bypass Route 205,000 Minor Rehabilitation Projects 13 1 200,000 System-Wide Sewer Conveyance Augmentation Program 200,000 Avra Valley WRF - UV Channel Protective Shade Structure 195,000 SCADA Cyber Security Upgrade 192,825 Corona de Tucson WRF SCADA & Operations Upgrade 183,334 Safe Flush Tanks for Low-Flow Sewers 171,500 Congress and Silverbell to Starr Pass and I-10 138,000 Influent Pump Variable Frequency Drives-Avra Valley WRF 137,000 COTDOT Speedway Blvd Cmno Seco to Houghton Rd 132,000 Ina Rd WRF Rough Screens 116,661 COTDOT Houghton Rd I-10 to Valencia Rd Sewer Utility 105,000 Houghton Rd Broadway Blvd Intersection Improve COTDOT 100,000 La Tierra Pump Station Conversion to Gravity Sewer 100,000 Ina Rd Existing Plant SCADA Upgrades 90,000 SE Interceptor Subsurface Biofilter Vapor Treatment Uni 86,000 ADOT SR77 Oracle Rd to Tangerine Rd to Pinal County Ln 85,000 Ina Rd WRF Emergency Overflow Basin Pump Replacement 70,000 Tangerine Rd Force Main Relocation 54,000 14-13 Pima County FY 2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2013/2014 For a comprehensive list of the active and new projects comprising the fiscal year 2014/18 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2013/14 Department/Project Adopted Avra Valley WRF Security 50,000 Mission Pump Station Rehabilitation 50,000 Rincon Valley Chemical Dosing Station 40,000 PCDOT La Canada River Rd to Ina Rd Sewer Utility 25,000 Ina Rd WRF Replacement of Thickened Sludge Pumps 10,000 Downtown Links Phase 1A St Marys Segment 5,000 Mountain Gardens Pump Station 5,000 Mt Lemmon Lower Conveyance System Rehabilitation 5,000 Santa Cruz Interceptor Phase III 5,000 Modern Streetcar - Phase 2 1,500 Regional Wastewater Reclamation Total $ 113,094,448 Total Capital Improvement Projects Less: Telecommunications Less: Fleet Services Less: Regional Wastewater Reclamation Total FY 2013/14 Adopted Capital Projects Fund $ $ 14-14 311,248,928 (606,900) (15,108,849) (113,094,448) 182,438,731 Pima County FY 2013/2014 Adopted Budget Development Services Expenditures: 6,743,858 Revenues: FTEs 5,836,700 61.0 Function Statement: Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Perform Green Building/Sustainability review and permitting. Perform Health Department reviews for commercial kitchens. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 9: Building Permits; Chapter 6: County Planning and Zoning; Chapter 8: Development Fees; and Chapter 9: Protected Development Rights; and Pima County Code Title 15: Buildings and Construction; and Title 18: Zoning Expenditures by Program Support Services 4.93% Development Review 5.90% Planning 44.07% Permitting 45.10% Sources of All Funding Fund Balance Decrease 13.45% Department Revenue 86.55% 14-15 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Development Services FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Development Review Permitting Planning Support Services 750,337 2,642,827 2,527,829 1,043,231 514,828 3,088,988 2,550,052 588,507 398,023 3,041,412 2,972,149 332,274 Total Expenditures 6,964,224 6,742,375 6,743,858 Development Review Permitting Planning Support Services 385,849 5,394,251 283,688 169,046 420,500 5,129,885 181,054 25,700 320,000 5,340,500 158,500 17,700 Total Revenues 6,232,834 5,757,139 5,836,700 - - - 985,324 (1,015,659) (441,203) (253,934) 2,000,895 1,348,361 - - - 6,964,224 6,742,375 6,743,858 Development Review Permitting Planning Support Services 7.3 30.1 23.4 4.3 5.3 30.8 22.8 3.3 4.0 28.0 25.0 4.0 Total Staffing (FTEs) 65.1 62.2 61.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 14-16 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Development Services Program: Development Review Function Review subdivision plats, development plans, and paving/grading improvement plans for conformity to Pima County codes and standards. Description of Services Review subdivision tentative and final plats for Arizona Department of Environmental Quality (ADEQ), Development Services, and Department of Transportation, and Department of Environmental Quality (PDEQ) requirements. Review improvement plans for grading, paving, and hydrology engineering design. Coordinate with Regional Wastewater Reclamation on review and approval of preliminary sewer layout and sewer improvement plans. Prepare staff reports for Planning & Zoning, Design Review Committee, and Board of Adjustment meetings on infrastructure needs and considerations. Prepare reports on Design Review Committee appeals to hillside development zone, buffer overlay, and scenic gateway for the Design Review Committee. Review subdivision plats and development plans for compliance with landscaping and native plant preservation ordinances. Coordinate review and approval of subdivision plats and development plans with the Subdivision and Development Review Committee, utilities, and outside service providers. Program Goals and Objectives - Provide timely and accurate processing of development plan, subdivision plat, and improvement plan applications - Approve at least 70% of development plans, tentative plats, and final plats within 6 months from the date of initialization, with a long-term goal of 80% approved within 6 months from the date of initialization - Approve at least 80% of development plans, tentative plats, and final plats prior to the 3rd submittal - Approve at least 80% of sewer improvement plans within 6 months from the date of initialization - Approve at least 80% of sewer improvement plans prior to the 3rd submittal - Approve at least 80% of paving and grading improvement plans within 6 months from the date of initialization - Approve at least 80% of paving and grading improvement plans prior to the 3rd submittal Program Performance Measures Development plans, tentative plats and final plats within 6 months Development plans tentative plats & final plats approved by 3rd submittal Sewer improvement plans approved within 6 months Sewer improvement plans approved prior to the 3rd submittal Paving and grading improvement plans approved within 6 months Paving and grading improvements approved prior to the 3rd submittal FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 52% 82% 65% 82% 70% 80% 88% 80% 92% 90% 87% 80% 90% 90% 80% 80% 80% 80% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 636,904 113,433 422,882 91,946 319,627 78,396 750,337 514,828 398,023 9,265 2 376,582 420,500 320,000 385,849 420,500 320,000 Program Funding by Source Revenues Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 14-17 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Development Services Program: Development Review General Fund Support - - - Net Operating Transfers In/(Out) - - - 364,488 94,328 78,023 Other Funding Sources - - - Total Program Funding 750,337 514,828 398,023 7.3 5.3 4.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-18 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Development Services Program: Permitting Function Ensure building safety and sustainability through the review of construction plans and inspections. Ensure compliance with zoning code and other applicable regulations including grading, floodplain, and plant preservation requirements. Verify compatibility with surrounding neighborhoods, uses, and zones. Description of Services Provide plan review of commercial and residential structures. Make zoning determinations and verify permitted uses and adherence to adopted development standards such as height and setbacks. Issue addresses and street names, process construction permit applications, review permit applications for required approvals, issue construction permits, and collect fees. Schedule inspection requests and maintain construction records. Provide on-site inspections for building codes compliance and other County department requirements. Review lot split requests. Apply standards to minimize physical impact of hillside development and protect aesthetics by regulating grading. Regulate encroachment and building development within areas subject to flooding or erosion. Ensure consistent, comprehensive, and timely implementation of water and wastewater requirements related to building permitting. Implement processes and procedures to enforce rules, codes and ordinances. Program Goals and Objectives - Provide timely processing of building permits and inspection requests - Increase to 88% or higher the percentage of permits approved within 5 working days from the date of initialization, with a long-term goal of 95% approved within 5 working days - Perform 100% of building inspections on the scheduled inspection date - Provide clear and accessible information to help customers understand and comply with requirements - Increase to 80% or higher the percent of building applicants who rate the overall quality of customer satisfaction highly - Increase to 80% or higher the percent of building inspection customers who rate the overall quality of customer satisfaction highly Program Performance Measures Permits approved within 5 working days from date of initialization Building applicants that rate the overall quality of customer satisfaction highly Building inspections performed on the scheduled inspection date Building inspection customers that rate the overall quality of customer satisfaction highly FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 84% 81% 86% 80% 88% 80% 99% 72% 100% 80% 100% 80% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Depreciation Total Program Expenditures 2,114,821 521,640 6,366 2,535,953 553,035 - 2,323,636 717,776 - 2,642,827 3,088,988 3,041,412 (44,755) 5,312,756 (63,761) 190,011 4,900,000 24,700 205,185 5,185,000 500 155,000 5,394,251 5,129,885 5,340,500 Program Funding by Source Revenues Intergovernmental Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 14-19 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Development Services Program: Permitting General Fund Support - - - Net Operating Transfers In/(Out) - - - (2,751,424) (2,040,897) (2,299,088) Other Funding Sources - - - Total Program Funding 2,642,827 3,088,988 3,041,412 30.1 30.8 28.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-20 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Development Services Program: Planning Function Provide land use planning services including administering the comprehensive plan amendment and update process, rezoning process, appeals processes, Board of Adjustment, Design Review Committee, hearing officer cases and zoning code text amendments as required. Description of Service Update, amend, and maintain the comprehensive plan. Participate in inter-jurisdictional planning efforts. Prepare special planning area studies. Prepare reports, notifications, and analyses on rezoning, specific plans, and special appeals. Update and maintain the official zoning base maps and records. Review lot split request. Review rezoning, specific plans, and special appeals for environmental policy compliance. Coordinate environmental policy with other Public Works departments and perform the necessary field work. Review plat note modifications, plat waivers, and other modification requests. Prepare Board of Adjustment and Design Review Committee packets and reports. Implement processes and procedures necessary to enforce and observe rules, codes, and ordinances as adopted by Pima County. Oversee and coordinate zoning code text amendments. Administer and staff the hearing officer process and prepare hearing officer appeal cases. Assist in the creation, adoption, and implementation of the Sonoran Desert Conservation Plan. Program Goals and Objectives - Meet statutory guidelines for completing comprehensive plan amendments - Ensure Board of Supervisors (BOS) act on the Annual Comprehensive Plan Amendment by December 31st - Provide timely, accurate processing of rezoning applications, inspection requests, and code text amendments - Achieve at least 80% of the rezoning applications approved by Board of Supervisors within 8 months of application - Provide clear and accessible information to help customers understand and comply with requirements - Achieve at least 80% of the rezoning customers who rate employees highly in terms of assisting customers in the rezoning process - Achieve at 85% of the comprehensive plan amendment customers who rate employees highly in terms of assisting customers in the Comprehensive Plan Amendment process - Improve the effectiveness of code text amendments - Achieve to at least 80% of the code text amendments approved/denied by the Board of Supervisors within eight months from the time of initiation - Improve communication so that 80% of the code implementers/interpreters rate the aggregate code amendments highly in terms of their effectiveness - Achieve at least 80% of the zoning, building and grading complaints and violators who rate employees highly in terms of assisting them in understanding the violation and remedy - Improve the efficiency of code enforcement process - Resolve zoning code complaints within 100 working days Program Performance Measures Code complaints resolved within 100 working days Code complainants or violators who rate employees highly in terms of assisting them in understanding the violation and remedy Annual Comprehensive Plan Amendment applications acted on by the BOS by December 31st of the application year Comprehensive Plan Amendment customers that rate the overall level of customer satisfaction highly Rezoning applications decided on by the BOS within 8 months from the time accepted by the planner on duty Rezoning customers that rate the overall level of customer satisfaction highly Code Text Amendments approved/denied by the BOS within 8 months from the time of public initiation or issuance of the case number, whichever occurs first 14-21 FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 100 80 80 80 80 80 67% 75% 90% 33% 100% 100% 56% 70% 80% 85% 85% 85% 70% 80% 80% Pima County FY 2013/2014 Adopted Budget Program Summary Department: Development Services Program: Planning Code implementers/interpreters that rate the aggregate code amendments highly in terms of their effectiveness 69% FY 2011/2012 Actual 75% 80% FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Depreciation Total Program Expenditures 2,088,150 436,569 3,110 1,898,667 651,385 - 1,983,611 988,538 - 2,527,829 2,550,052 2,972,149 475 99,277 183,936 2,000 179,054 15,500 143,000 283,688 181,054 158,500 General Fund Support - - - Net Operating Transfers In/(Out) - - - 2,244,141 2,368,998 2,813,649 Other Funding Sources - - - Total Program Funding 2,527,829 2,550,052 2,972,149 23.4 22.8 25.0 Program Funding by Source Revenues Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-22 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Development Services Program: Support Services Function Provide vision and leadership to the department, develop the strategic plan, ensure compliance with mandates and Pima County administrative and fiscal policy and procedures. Pioneer the automation and deployment of technology throughout the department and its processes Description of Services Provide administrative, policy, financial, and organizational support and direction. Provide strategic planning and organizational development. Represent department's positions, decisions, and initiatives to the public, customers, and the media. Prepare and administer the budget for the department. Perform other functions as necessary in the administration of the department as directed by the County Administrator or Deputy County Administrator. Ensure departmental operations have the needed information technology operations support, geographic information systems (GIS) support, and computer-aided design (CAD) support. Ensure departmental operations have the needed network, hardware, Help Desk, business application, and electronic government support for land development. Program Goals and Objectives - Enhance financial stability - Increase the percent of department operating costs covered annually by generated revenue - Provide excellent customer service - Increase the percent of customers who feel employees helped them fully understand and comply with regulatory policies and requirements - Increase the number of core processes that achieve measurable process improvements in time, quality, and/or cost annually Program Performance Measures Department operating costs covered annually by generated revenue Core processes that achieved measurable process improvements in time, quality, and/or cost annually FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 88% 88% 88% 66% 80% 80% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 641,739 401,492 229,097 359,410 82,452 249,822 1,043,231 588,507 332,274 149,861 3,718 15,454 13 8,500 17,200 - 2,700 15,000 - 169,046 25,700 17,700 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 14-23 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Development Services Program: Support Services - - - 985,324 (1,015,659) (441,203) (111,139) 1,578,466 755,777 Other Funding Sources - - - Total Program Funding 1,043,231 588,507 332,274 4.3 3.3 4.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-24 Pima County FY 2013/2014 Adopted Budget Public Works Administration Expenditures: 0 Revenues: FTEs 0 22.0 Function Statement: Provide administrative services, capital project management, and direct the real property activities for the departments within the Public Works functional area. Mandates: None Note: Expenditure percentages for Administration and Real Property are shown only for illustrative purposes, as all of the costs of these programs are transferred to other Public Works Departments. Cultural Resources program has moved to the Ofice of Sustainability and Conservation. Expenditures by Program Administration 30.82% Real Property 46.35% PW Capital Projects Project Management Office 22.83% Sources of All Funding Cost Transfers to Other Public Works Departments 100% 14-25                 "#       !         !" !    ##       ( "#  !%&'! $ $ $   %+& $ $ #            !%&'! $ $ 0 #0 0 #0 0 #0  / / /     )*  !  ( )*  %    & ' (  ) *+ ,(    ".",+ "( /   &" (    ,, -(".      !  ( ,, -(". 14-26 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Public Works Administration Program: Administration Function Provide administrative direction and support services to departments, primarily, within the Public Works functional area. Description of Services Manage capital projects and provide project management services. Provide administration, management, and planning support to Real Property Services, Geographic Information Services, Capital Improvement Program, and eight departments within the Public Works functional area. Oversee, guide, and direct as necessary the implementation of County policies, financial management of capital projects, and other administrative services. (Note: The program's expenditures will be allocated in full to the other departments in the Public Works functional area. Therefore, all budgeted expenditures will net to zero.) Program Goals and Objectives - Ensure quality public service by providing efficient and effective management services to the Public Works departments - Coordinate efforts of Public Works departments in support of the Public Works mission and vision - Coordinate and facilitate the collaboration between the Public Works departments - Track the number of multi-department projects undertaken - Complete multi-department projects on schedule and within budget - Manage Public Works departments to measurable progress in providing professional, progressive, fiscally responsible, and timely services to Pima County FY 2011/2012 Actual Program Performance Measures Reports obtained from each department detailing activities related to providing progressive, fiscally responsible, and timely services Multi-department projects undertaken Multi-department projects completed on schedule Budget execution monitoring for all major organizational units FY 2012/2013 Estimated FY 2013/2014 Planned 12 12 12 5 5 12 5 5 12 3 3 12 FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures (7,004) 16,209 47,356 (47,356) 44,000 (44,000) 9,205 - - 9,205 - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 9,205 - - 5.0 4.0 4.0 Program Funding by Source General Fund Support Program Staffing FTEs 14-27 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Public Works Administration Program: Real Property Function Direct and administer the real property function for Pima County departments. Description of Services Provide appraisal, acquisition, relocation, property management, and property disposal services to Pima County departments. License the use of County rights-of-way for encroachments and utility licenses. Meet Pima County's capital schedule and budget requirements for real property acquisitions and other property management services. (Note: It is intended that the program's expenditures will be allocated in full to the other departments in the Public Works and other functional areas. Therefore, all budgeted expenditures net to zero.) Program Goals and Objectives - Monitor all expenditures and charge expenditures to Public Works and other Pima County departments through management review and approval of all appraisals/nominals, acquisition, and property management activities. Support IT's platform selection team in the search for data base for permitting and land management. The FY 2012/2013 Capital Improvement Program anticipates acquisition and/or relocation services on the following: 7 DOT Projects 2 Park Projects 7 Flood Control Projects 2 Cultural Resources Projects 5 Wastewater Projects 6 Open Space Parcels 1 Facilities Project 1 Sheriff's Dept. Project (PCWIN) 1 PDEQ FY 2011/2012 Actual Program Performance Measures Appraisals/Nominal's reviewed Acquisition agreements reviewed Escrow closings monitored 286 209 209 FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 120 130 130 195 170 170 FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 278,498 (273,110) (47,356) 47,356 (44,000) 44,000 5,388 - - 1,753 - - 1,753 - - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 14-28 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Public Works Administration Program: Real Property 3,635 - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 5,388 - - 18.0 18.0 18.0 General Fund Support Program Staffing FTEs 14-29 This page intentionally left blank. 14-30 Pima County FY 2013/2014 Adopted Budget Regional Flood Control District Expenditures: 12,624,028 Revenues: FTEs 18,415,889 65.0 Function Statement: Protect public health, safety, and welfare by implementing structural flood control solutions and provide comprehensive nonstructural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County's Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties; 11-257: Flood Water Control Works, Tax Levy; Title 48, Chapter 21: Flood Control Districts; and Pima County Code Title 16: Floodplain and Erosion Hazard Management Expenditures by Program Riparian Protection 11.78% Capital Improvement 17.14% Regulatory 9.36% Support 26.20% Infrastructure 25.51% Hazard Mitigation 10.01% Sources of All Funding Other Revenue 1.10% Fund Balance Decrease 2.52% Property Taxes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ima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Flood Control District Program: Capital Improvement Function Manage the development and construction of Capital Improvement Program for the Flood Control District including the initiation, planning, monitoring and control, execution, and closing of District's capital improvement projects. Provide design and engineering services and reviews for proposed CIP and operating projects. Manage the planning, development, and construction of Major Watercourse Program projects for the Flood Control District including the initiation, planning, field investigations and documentation, design, and construction management of watercourse and river park CIP projects. Description of Services Design and construct flood control improvements along the major watercourses including bank protection, levee, detention basins, environmental restoration, and linear park improvements. Prepare feasibility studies/concept design reports in cooperation with other agencies and departments for flood control projects including reports and studies to obtain federal and state funds and grants for flood control, river park and environmental restoration projects. Provide comprehensive review and monitoring of construction to ensure project quality and compliance with project specifications. Plan, perform field watercourse and infrastructure investigations, and construct flood control repairs and improvements along the major watercourses including major watercourse channel, bank, and overbank investigations; soil cement bank as-built baseline plans; aerial mapping of major watercourses; channel bank repairs and maintenance improvements; and linear park planning, development and improvements. Prepare feasibility studies, concept design reports, and job order contract packages for major watercourse flood control projects including investigations, reports and project application documents to obtain State and Federal funds for flood control disasters. Participate with other agencies and departments, and the public, for construction of projects involving channel maintenance, channel bank repair, and urban loop linear parks. Provide comprehensive review and monitoring of construction projects for quality assurance and conformance with project specifications. Program Goals and Objectives - Monitor the progress of each project and manage the successful planning, design, construction, and closing of each project - Complete on schedule and budget CIP and Operations projects performed in fiscal year 2013/14 - Construct within 5% of engineer's cost estimate four non-bond project scheduled for completion in fiscal year 2013/14 - Complete 9 new operations projects in fiscal year 2013/14 Program Performance Measures Bond projects completed on schedule and budget Number of non-bond CIP projects and studies completed Number of Operating projects and studies completed Projects constructed within 5% of engineer's cost estimate FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 0 0 25 0 3 4 15 4 0 6 9 6 FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 14-33 405,989 (40,591) 870,741 480,000 989,017 1,175,000 365,398 1,350,741 2,164,017 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Flood Control District Program: Capital Improvement Program Funding by Source General Fund Support - - - Net Operating Transfers In/(Out) - - - 365,398 1,350,741 2,164,017 Other Funding Sources - - - Total Program Funding 365,398 1,350,741 2,164,017 5.0 8.0 9.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-34 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Flood Control District Program: Flood Control Support Function Direct, lead, and support the district floodplain management and flood control activities in the incorporated and unincorporated areas of Pima County by maintaining a fiscally responsible, environmentally conscientious, and multi-objective approach to managing regional watercourses, floodplains, water resources, and riparian habitats. Description of Services Provide leadership, financial management, and personnel for district operations. Provide direction and set policies for short range and long range regional flood control planning. Provide administrative support services to procure, manage, and audit contracts and services for the district. Ensure that the district activities conform to federal and state laws, flood insurance standards, and floodplain management goals. Ensure the District meets the Federal Emergency Management Agency (FEMA) goals for local flood control activities and programs to prevent flood damage and mitigate potential flood hazards resulting in lower flood insurance rates to residents and businesses and making the community eligible for flood mitigation grants and disaster assistance. Program Goals and Objectives - Operate the District in a responsible manner that is protective of public safety, reduces future flood hazards, and meets Federal Flood Insurance Program goals - Be rated as a top community, class 5 or better, in floodplain management and flood prevention as determined by FEMA Community Rating System allowing residents and businesses to obtain flood insurance premium discounts - Conduct an outreach program to inform property owners about their susceptibility to flooding and increase the number of flood insurance policies in Pima County to a minimum of 3,100 - Provide up-to-date, accurate floodplain information to the general public and municipalities in the County including providing digital mapping and GIS information on floodplains, water resources, and associated comprehensive planning data for flood control - Provide a regional flood control plan and long-term flood prevention strategy and implementation plan Program Performance Measures Divisions that developed a one-year and five-year operating plan FEMA's community class rating for Pima County Total floodinsurance policies in Pima County Projects with no discrepancies in schedule or budget Savings on flood insurance premiums in Pima County FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 5 5 2,593 50% 25% 5 5 2,593 70% 25% 5 5 2,600 80% 25% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,583,157 1,916,064 877,916 2,171,831 1,274,662 2,032,217 3,499,221 3,049,747 3,306,879 20,256,094 3,777 860 52,675 131,883 86,441 18,909,828 30,500 35,000 25,000 18,208,026 60,388 35,000 25,000 20,531,730 19,000,328 18,328,414 Program Funding by Source Revenues Property Taxes Intergovernmental Licenses & Permits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 14-35 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Flood Control District Program: Flood Control Support - - - (14,050,226) (9,894,272) (6,267,102) (2,982,283) (6,056,309) (8,754,433) Other Funding Sources - - - Total Program Funding 3,499,221 3,049,747 3,306,879 8.0 5.0 7.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-36 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Flood Control District Program: Hazard Mitigation Function Provide flood hazard mapping and information resources to protect Pima County residents from flooding and associated hazards. Conduct long-range planning services to promote wise and environmentally sound developments in and adjacent to flood hazard areas. Ensure compliance with federal, state, and local regulations for development projects impacting Pima County regional watercourses, floodplains, and riparian areas. Description of Services Provide compliance with floodplain management regulation and emergency preparedness as required by federal and state laws and local mandates. Review plans, issue permits, perform investigations, conduct hydrologic and hydraulic studies, interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Conduct comprehensive river and basin management studies and prepare financial program reports. Coordinate management of the Flood Insurance Rate Maps, the Community Rating System, and flood hazard mitigation and emergency repair activities with the Federal Emergency Management Agency (FEMA). Conduct and review flood insurance studies. Review development plans for compliance with FEMA. Coordinate FEMA approved mapping changes. Participate in the National Flood Insurance Program and the Community Rating Systems. Initiate flood education and awareness activities. Identify, plan, and study needs, prepare plans or studies, develop scopes of works, and oversee work to completion. Prepare the annual report and the Five Year Comprehensive Report. Program Goals and Objectives - Discourage development in flood and erosion hazard areas Encourage natural resource protection Continue participating in the Flood Insurance Program Identify cost-effective solutions to flood and erosion hazards Encourage interagency cooperation Meet or exceed state and federal requirements for preserving and protecting environmental resources including those mandated by the Threatened and Endangered Species Act and the Sonoran Desert Conservation Plan Program Performance Measures FEMA reviews received, logged in, and reviewed within a four-week period Floodplain residents that receive informational and/or educational materials, e.g. floodplain map change notices, educational brochures Acres of watersheds studied annually to update flood hazard information Rezonings and plans that provide for natural washes and preserve floodplains Linear miles of rivers studied and reviewed annually Development project plans received, logged in, and reviewed within time frame established by Pima County Development Services FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 5 5 5 850 900 1,000 130,000 100,000 120,000 3 5 5 40 95% 60 95% 100 100% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 14-37 793,944 562,053 996,589 826,000 1,011,780 252,000 1,355,997 1,822,589 1,263,780 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Flood Control District Program: Hazard Mitigation Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 5,023 - - 5,023 - - General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,350,974 1,822,589 1,263,780 Other Funding Sources - - - Total Program Funding 1,355,997 1,822,589 1,263,780 13.0 12.0 11.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-38 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Flood Control District Program: Infrastructure Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive compliance plans and customer service programs through a balanced, fiscally responsible, multi-objective approach to managing local and regional watercourses, floodplains, and riparian resources. Description of Services Inspect, construct, and maintain flood control facilities. Develop operation and maintenance plans for flood control infrastructure including emergency preparedness and incorporating environmentally sensitive solutions for flood control. Coordinate County maintenance activities with other city, state, and federal departments and agencies. Develop and maintain an asset management program containing a complete inventory of all district flood control and related infrastructure including real property, bank protection, drainage ways, easements, and other flood conveyance structures. Develop plans for the operation and maintenance of the real property including coordination with other County departments and local, state, and federal agencies. Program Goals and Objectives - Establish data management procedures that provide support to the various programs within the District including data sources as well as geographic information data sources - Provide inspection and maintenance of flood control improvements that embody sound maintenance principles in a cost effective manner Program Performance Measures Total assets inventoried District property inventoried in geographical information system (GIS) database Infrastructure assets inventoried in GIS database Infrastructure inventory inspected annually Subdivision Release of Assurance inspections completed within 10 days of request FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 5,800 100% 6,000 100% 6,100 100% 92% 66% 100% 95% 66% 100% 100% 66% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,430,478 999,958 1,740,873 903,280 1,735,420 1,485,062 2,430,436 2,644,153 3,220,482 767 - - 767 - - General Fund Support - - - Net Operating Transfers In/(Out) - - - 2,429,669 2,644,153 3,220,482 Other Funding Sources - - - Total Program Funding 2,430,436 2,644,153 3,220,482 14.3 12.0 11.0 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-39 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Flood Control District Program: Regulatory Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive compliance plans and customer service programs through a balanced, fiscally responsible, multi-objective approach to managing local and regional watercourses, floodplains, and riparian resources. Description of Services Ensure compliance with floodplain management regulations as required by federal and state laws and local mandates governing floodplains. Implement a regulatory permitting and compliance program to provide information and outreach services that explain floodplain requirements. Review applications, plans, and engineering studies for conformance with standards and requirements, and issue permits if acceptable. Perform site investigations in order to verify that improvements were constructed in compliance with the Floodplain and Erosion Hazard Management Ordinance. Initiate enforcement activities for construction not in compliance. Conduct hydrologic and hydraulic studies. Interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Program Goals and Objectives - Meet or exceed federal and state requirements for floodplain management including those mandated for participation in the National Flood Insurance Program - Ensure that development activities in flood hazard areas are in compliance with federal and state laws and the Floodplain Management Ordinance - Provide floodplain management plans that embody sound engineering principles and preserve natural resources - Provide consistent and comprehensive information regarding flood and erosion hazards, and impacts to riparian areas in order to assist in creating awareness of the issues, and promote development with the least impact within these areas Program Performance Measures Outreach events held to inform residents about flood hazards Certified Floodplain Managers Flood Hazard Information Sheets completed Floodplain Use Permit applications initially reviewed within 15 business days Complaints responded to within 10 business days Completed Elevation Certificates returned FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 10 17 1,698 75% 10 17 1,800 75% 12 17 2,000 80% 83% 88% 80% 90% 100% 90% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,248,235 33,069 1,217,857 - 1,181,546 - 1,281,304 1,217,857 1,181,546 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,281,304 1,217,857 1,181,546 Other Funding Sources - - - Total Program Funding 1,281,304 1,217,857 1,181,546 18.0 18.0 17.0 Program Funding by Source Fund Balance Decrease/(Increase) Program Staffing FTEs 14-40 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Flood Control District Program: Riparian Protection Function Enhance floodplain characteristics and ecosystem functions by preserving, protecting, and restoring the natural resources within Pima County including those activities mandated by federal, state, and local regulations. Fulfill the mission set forth by the Pima County Board of Directors in the Sonoran Desert Conservation Plan (SDCP) as it pertains to riparian and water resource protection. Description of Services Manage and administer the riparian protection elements of the SDCP and the Floodplain and Erosion Hazard Management Ordinance (Floodplain Ordinance) through coordination, review, and enforcement of land use improvement plans for both private and public development. Develop, regulate, and enforce riparian measures that serve to preserve and protect valued ecosystem habitat. Oversee the planning, designing, constructing, and maintaining of riparian habitat ecosystem restoration projects. Evaluate and make recommendations on properties for flood-prone, riparian habitat, and open space acquisition. Manage Regional Flood Control District (RFCD) property including unique high value riparian preserves. Participate with other County departments, governmental and nongovernmental entities on riparian area needs, availability, and conservation. Identify concerns surrounding water usage and availability and develop policies that help address these issues. Coordinate with other agencies on the planning, design, construction, operation and maintenance of groundwater recharge projects associated with flood control projects. Review and comment on possible water resource impacts of a proposed development. Determine water needs for existing riparian habitat areas and RFCD ecosystem restoration projects. Maintain, operate, and expand the Automated Local Evaluation in Real Time (ALERT) system to ensure rainfall and stream flow is accurately measured and assessed in real-time. Monitor rainfall and stream flow runoff to determine potential flooding and coordinate with appropriate emergency response agencies during significant events. Provide timely storm related information and system analyses to County personnel and other emergency response agencies. Program Goals and Objectives - Support and ensure compliance with the Floodplain Ordinance and the SDCP as it applies to floodplains, riparian habitat, and RFCD property - Manage RFCD property in a manner that protects and enhances natural resources - Plan, design, construct, and maintain cost effective high valued riparian habitat ecosystem restoration projects - Maintain and operate an integrated flood threat recognition and emergency response system in cooperation with federal, state and local agencies Program Performance Measures Riparian habitat mitigation plan permits inspected annually for regulatory compliance based on the total number of permits issued during the past 5 years Non-functional ALERT field sensor sites repaired or replaced within two weeks, weather, hardware, and access permitting FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 8% 10% 10% 98% 95% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,219,983 510,842 1,228,915 143,000 1,282,479 204,845 1,730,825 1,371,915 1,487,324 - - 87,475 - - 87,475 Program Funding by Source Revenues Intergovernmental Grant Revenue Sub-Total 14-41 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Flood Control District Program: Riparian Protection Revenues Licenses & Permits Miscellaneous Revenue Operating Revenue Sub-Total 18,086 20,286 75,000 - 38,372 75,000 - General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,692,453 1,296,915 1,399,849 Other Funding Sources - - - Total Program Funding 1,730,825 1,371,915 1,487,324 9.0 10.0 10.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-42 Pima County FY 2013/2014 Adopted Budget Regional Wastewater Reclamation Expenditures: 216,251,348 Revenues: FTEs 182,932,350 494.8 Function Statement: Protect the public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, 11-264: Authority to operate a sewage system; liens; sewage system fees; Title 14, Chapter 14: Sanitary Districts; and Pima County Code Title 7: Environmental Quality, 7.21: Liquid Waste Note: This presentation does not include approximately $113 million of capital projects for the fiscal year 2013/2014 listed in the Capital Improvement Program but the Sources of Funding will include revenue and other funding sources for those capital projects. Expenditures by Program Conveyance System 7.76% Planning & Engineering 2.68% Treatment Operations 40.89% Regional Wastewater Reclamation Admin 48.67% Sources of All Funding Other Revenue 2.52% Connection Fees 6.56% Sewer System Revenue Bonds 49.73% Sewer User Fees 63.24% 14-43                #$!    !!   " !!         !"   %  &'    (  )     ## #  # # $#  #$#  $$ * #$!  (& ')&"' %'&%"&"( %&'& "( ## $  +#, $#$ * * * $ * * * '(&)&)", (&))&%( (&) & ' * * * +##, +$#$#, +#$, +#, +##, # * $  (& ')&"' %'&%"&"( %&'& "( $3 3 3 3 $3 #3$ 3 $3 #3 3 3$ 3 '0( '%0' ")"0(  !   +         !"   %  &'    (  )   * +  - %  " . )  ( /0 +) ,  % !1!+0 !, ) 2   "! *   ! -- .*#/     !"   %  &'    4 %5 6 4!%   (  )   * -- .*#/ 14-44 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Administration Function Direct department operations and planning. Coordinate administrative support services for the department. Provide technical and regulatory compliance services for wastewater treatment facilities. Provide wastewater planning, engineering and Capital Improvement Program (CIP) project delivery services for ROMP CIP. Description of Services Supervise, monitor, direct department operations, annual budget planning, strategic planning, and process improvement planning. Coordinate community, security, quality, and employee services for the department. Assist with the development of the department's financial plan and rate increase proposals, identify and secure alternative funding sources (grants or system development funds), and recommend funding needed from bond sales to ensure capital project construction is not compromised and the Regional Optimization Master Plan (ROMP) compliance schedule is met. Prepare annual operations and maintenance budget and provide supporting justification. Operate a state licensed laboratory to test samples for regulatory compliance. Collect samples and prepare requisite reports and submittals in accordance with federal and state permit requirements. Administer regulatory compliance and permitting programs including inspection of industrial sites requiring wastewater control. Conduct operational and technical training programs and activities. Approve administrative appeals, claims and other financial transactions. Provide project planning, project management, program oversight/coordination, and construction management services for the department's ROMP (Regional Optimization Master Plan) CIP. Program Goals and Objectives - Coordinate administrative and departmental employee services Meet federal and state permit reporting requirements for wastewater treatment facilities Obtain 24,000 quality assured regulatory compliance samples for the environmental laboratory Develop, initiate, manage, and complete ROMP CIP projects efficiently Complete projects within 20% of budget Program Performance Measures Regulatory compliance samples obtained Permit reporting requirements met FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 23,883 100% 24,876 100% 25,015 100% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Debt Service Contra Assets Depreciation Total Program Expenditures Program Funding by Source Licenses & Permits Fines & Forfeits Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Capital Contributions Charges for Services Other Revenue Total 14-45 9,623,541 2,983,804 (442,266) 18,864,048 (364,869) 18,367,921 9,701,403 11,225,311 102,000 59,655,820 (102,000) 30,407,836 10,911,401 13,451,307 28,000 62,657,098 (28,000) 18,225,473 49,032,179 110,990,370 105,245,279 12,631 495,456 112,668 816,339 (5,927) (901,755) 154,092,548 18,600 24,262 1,122,656 1,449,066 7,045,000 172,260,097 16,000 22,000 80,000 850,000 5,000,000 176,964,350 154,621,960 181,919,681 182,932,350 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Administration - - - (43,469) (31,612,706) (36,298,157) (105,546,312) (219,316,605) (111,388,914) Other Funding Sources - 180,000,000 70,000,000 Total Program Funding 49,032,179 110,990,370 105,245,279 97.1 103.7 109.8 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-46 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Conveyance System Function Provide the community with an environmentally sound, effective, and efficient sanitary sewage conveyance system. Description of Services Provide required services to repair, rehabilitate, and/or construct sanitary sewage collection, conveyance, treatment, disposal or reuse, and odor control facilities in compliance with federal, state, and local regulatory requirements. Maintain Best Management Practices to ensure the highest operating standards in the quality of service, environmental protection, and occupational health and safety are continually met. Pursuant to the department's Capacity Management Operations and Maintenance (CMOM) Plan, maintain a comprehensive, proactive, preventive maintenance program for approximately 3,500 miles of public gravity sanitary sewers and 29 public wastewater pumping systems throughout the 420 square mile public sewerage service area of eastern Pima County. Provide project planning, management, oversight/coordination, and required construction services for the department's CIP and Rehabilitation Programs. Program Goals and Objectives - Operate the sanitary sewage conveyance system (gravity and pumping systems) effectively, efficiently, and in compliance with federal and state mandates and regulations - Continue to increase the production footage for preventative maintenance program for sewer lines - Operate and maintain three in-house Closed Circuit Televising (CCTV) units and administration of $2.0 million CCTV service contract until CMOM goals are obtained - Respond efficiently and effectively to customer service requests - Maintain an effective vector control program utilizing in-house and contract services by providing treatment applications to at least 50% of the conveyance system manholes annually - Maintain an effective and efficient Odor Abatement Program to significantly minimize system wide odors (treatment facilities and conveyance system) through continuous improvement of odor control technologies, thereby reducing the number of odor complaints - Develop, initiate, manage, and complete CIP conveyance projects efficiently and within 20% of budget - Provide public sewage conveyance facilities (gravity and pumping) that are reliable and adequate to minimize the unintended/unauthorized releases of sewage to the environment (sanitary sewer overflow) - Reduce sanitary sewer overflows Program Performance Measures Sanitary sewer overflows Feet of sewer system receiving preventative maintenance Odor complaint phone calls Information requests provided in the same day Projects completed within 20% of budget FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 66 11,959,000 385 100% 78% 60 11,806,080 362 100% 80% 55 12,000,000 350 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures 14-47 6,496,677 4,820,375 174,892 567,115 6,567,657 6,595,677 364,745 (364,745) - 6,951,688 8,882,984 208,586 (208,586) 948,793 12,059,059 13,163,334 16,783,465 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Conveyance System Program Funding by Source Revenues Miscellaneous Revenue Capital Contributions Other Revenue Total 409 3,472,373 - - 3,472,782 - - General Fund Support - - - Net Operating Transfers In/(Out) - (211,200) - 8,586,277 13,374,534 16,783,465 Other Funding Sources - - - Total Program Funding 12,059,059 13,163,334 16,783,465 108.0 108.0 116.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-48 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Planning & Engineering Function Provide wastewater development review, engineering services, short and long range planning, and GIS mapping services. Description of Services Provide engineering review, inspection, and connection of sewerage and sewer service elements for new wastewater customers and manage the sewerage design standards they must comply with. Develop and maintain a regional long-range facility plan and provide project planning services and inspection for the departmentâ??s Capital Improvement Program. Provide conveyance capacity information from metering and hydraulic modelling and evaluate the availability of sewer capacity to serve new development. Develop GIS tools and maintain connection records and maps of the public sewer system. Program Goals and Objectives - Meet or exceed 11-1605 licensing time frames for all applicable permits - Provide on a maximum of 23 days the reviews for sewer utility plans - Advance the use of electronic tools to improve the review process Program Performance Measures Average number of days to complete a substantive review for capacity allocation requests Average number of business days to complete administrative and substantive reviews of preliminary sewer layout plans as measured by regulatory compliance Average number of business days to complete administrative and substantive reviews of sewer improvement plans as measure by regulatory compliance Average number of days for sewer utility plan reviews completed within established timeframe Average number of days for electronic reviews completed for connecting to existing infrastructure per regulatory compliance FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 30 28 15 30 25 20 30 25 20 19 18 17 n/a n/a 10 FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures 6,760,458 2,732,714 22,825 144,498 6,597,147 3,006,294 25,000 (25,000) - 4,307,670 1,387,016 95,867 9,660,495 9,603,441 5,790,553 1,221 - - 1,221 - - Program Funding by Source Revenues Miscellaneous Revenue Other Revenue Total 14-49 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Planning & Engineering - - - (612,834) - (529,580) 10,272,108 9,603,441 6,320,133 Other Funding Sources - - - Total Program Funding 9,660,495 9,603,441 5,790,553 91.7 96.8 72.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-50 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Treatment Operations Function Protect the public health and the environment through the operation and maintenance of wastewater treatment facilities that comply with federal and state laws. Description of Services Operate and maintain wastewater treatment facilities to treat over 24 billion gallons of sanitary sewage annually including associated biosolid facilities. Implement in partnership with the Compliance and Regulatory Affairs Office (CRAO), the Environmental Protection Agency (EPA) mandated industrial pretreatment program through permitting, inspection, sampling, and enforcement. Conduct investigations and studies on treatment related issues and concerns. Program Goals and Objectives - Generate and maximize utilization of renewable resources including biogas Treat over 24 billion gallons of sanitary sewage annually in compliance with federal and state laws Exceed the mandated biochemical oxygen demand removal rate of 93% Effectively operate the treatment facilities to ensure that permit limits are met - Prevent pass through, interference, and upset at the Publicly Owned Treatment Works (POTW) - Meet all regulatory compliance and reporting requirements for treatment and disposal of biosolids Program Performance Measures Cubic feet of methane converted to energy Billion gallons of wastewater treated annually Reportable environmental exceedences Biochemical oxygen demand removal rate FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 193,465,009 23 13 97% 275,148,000 24 21 97% 200,000,000 24 14 98% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation 12,593,052 17,134,094 654,769 17,225,597 12,325,709 17,204,147 1,815,998 (1,815,998) 2,337,417 12,425,859 18,779,913 31,510,574 (2,045,468) 27,761,173 47,607,512 31,867,273 88,432,051 2,198 (6,214) - - (4,016) - - General Fund Support - - - Net Operating Transfers In/(Out) - (45,000) - 47,611,528 31,912,273 88,432,051 Other Funding Sources - - - Total Program Funding 47,607,512 31,867,273 88,432,051 215.0 198.0 197.0 Total Program Expenditures Program Funding by Source Miscellaneous Revenue Gain or Loss on Disposal of Assets Other Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-51 This page intentionally left blank. 14-52 Pima County FY 2013/2014 Adopted Budget Transportation Expenditures: 41,031,419 Revenues: FTEs 66,909,971 306.5 Function Statement: Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County's street and highway system. Review and regulate new land development relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities management/geographic information system. Continue implementation and development of the records modernization program. Mandates: ARS Title 28, Chapter 19: County Highways; and Pima County Code Title 10: Traffic and Highways Expenditures by Program Transportation Infrastructure 7.10% Transportation Grants 1.84% Director's Office and Support Services 24.67% Systems, Operations and Maintenance 66.39% Sources of All Funding General Fund Subsidy 7.11% Other Revenue 2.28% Highway User Revenue 52.92% Federal/State/City Grants 22.26% Shared Vehicle License Tax 15.43% 14-53 Pima County FY 2013/2014 Adopted Budget Department Summary by Program Department: Transportation FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Expenditures by Program Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants 8,387,036 23,159,404 1,788,324 315,806 10,552,936 24,970,277 2,511,723 884,000 10,120,481 27,245,156 2,911,630 754,152 Total Expenditures 33,650,570 38,918,936 41,031,419 Support Services Group System Ops and Maintenance Transportation - Infrastructure Transportation Grants 45,601,339 446,543 1,116,165 841,507 47,288,138 144,500 1,099,119 16,667,128 49,595,627 156,450 1,124,800 16,033,094 Total Revenues 48,005,554 65,198,885 66,909,971 - - - (19,714,972) (31,025,566) (45,300,931) 5,379,154 4,745,617 19,422,379 - - - 33,650,570 38,918,936 41,031,419 Support Services Group System Ops and Maintenance Transportation - Infrastructure 26.2 172.0 96.5 28.2 173.0 96.5 28.3 182.7 95.5 Total Staffing (FTEs) 294.7 297.7 306.5 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 14-54 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Transportation Program: Support Services Group Function Provide leadership and support to the department in the areas of strategic planning and capital programming, administration, intergovernmental relations, environmental compliance, finance, real property, and technical services. Description of Services Provide direction and leadership to organize, manage, and administer the activities of the department management and staff. Implement departmental procedures consistent with County ordinances, policies, and directives. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Act as the primary liaison with the community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, department review, and comment on key state and federal legislation. Provide training and consultation on process improvement, planning, and organizational development. Ensure appropriate compliance of the department activities with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, and advisory and defense support of departmental tort related claims and lawsuits. Provide Capital Improvement Plan (CIP) administrative management services including documentation of CIP project expenditures and project progress, development of reimbursement requests from federal, state, and local agencies, and compilation of audit files/audit capable documentation. Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget - Provide financial data for the County's CIP within four weeks of obtaining monthly actual expenditures - Continue the development and implementation of a strategic plan ensuring alignment with the policies, ordinances, and directives of the Board of Supervisors, the County Administrator and the Deputy County Administrator for Public Works - Plan, schedule, and lead all department planning and Quality Council sessions - Develop and retain a high performing workforce - Provide consistent technical and personal development skills training and coaching within the divisions throughout the year - Meet customer requests by completing acquisitions and giving possession of property to customers for facility development - Track the number of appraisals and acquisitions per year - Provide premier customer service by promptly responding to all constituent inquiries, concerns, and requests from the Board of Supervisors, the County Administrator, and the Deputy County Administrator for Public Works - Track and respond to each inquiry, concern, or request received within 24 hours of receipt Program Performance Measures Constituent inquiries and concerns received Technical assistance and/or environmental documents reviewed annually Constituent inquiries and concerns responded to or resolved within 24 hours of receipt Introduced bills having an impact on the department that receive divisional review and are reported in writing to the Chief Deputy County Administrator Monthly financial data updates provided to the County's CIP unit within 4 weeks of obtaining the monthly actual expenditures 14-55 FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 7,114 373 7,000 350 7,100 300 95% 95% 100% 100% 100% 100% 100% 100% 100% Pima County FY 2013/2014 Adopted Budget Program Summary Department: Transportation Program: Support Services Group FY 2011/2012 Actual FY 2012/2013 Adopted FY 2013/2014 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 4,491,482 3,846,199 49,355 4,808,131 5,744,805 - 4,272,951 5,847,530 - 8,387,036 10,552,936 10,120,481 44,889,756 25,318 177,466 123,421 330,120 55,258 46,964,305 35,000 143,833 120,000 25,000 49,233,840 35,000 181,287 120,000 25,500 45,601,339 47,288,138 49,595,627 - - - Net Operating Transfers In/(Out) (22,159,145) (17,449,963) (26,021,409) Fund Balance Decrease/(Increase) (15,055,158) (19,285,239) (13,453,737) Other Funding Sources - - - Total Program Funding 8,387,036 10,552,936 10,120,481 26.2 28.2 28.3 Program Funding by Source Intergovernmental Licenses & Permits Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 14-56 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Transportation Program: System Operations and Maintenance Function Operate and maintain a safe and efficient transportation system including roadway infrastructure, traffic control systems, bicycle and pedestrian facilities, Ajo airport, transit services, and engineering information management services. Description of Services Perform routine pavement maintenance to ensure safe driving surfaces for vehicles. Perform road grading, shoulder grading and repair, pothole patching, street sweeping, vegetation management, storm cleanup, snow and ice control, emergency response, and other incidental support functions. Provide roadway surface treatments to enhance, preserve, and improve the existing infrastructure. Provide drainage maintenance services under assignment from the Flood Control District. Install and maintain active traffic control systems (signing, striping, signals, and street lighting) to safely and efficiently control and monitor the traffic flow of vehicle drivers, pedestrians, and bicyclists. Respond to citizen traffic concerns with appropriate studies. Perform planning and design reviews for new roadway projects related to the County's roadway network; partner with residents to minimize traffic impacts in neighborhoods; and actively participate in the regional Intelligent Transportation System (ITS) led by the Pima Association of Governments (PAG). Establish necessary safety projects; develop scope and program priority of projects; and send to Infrastructure Group to contract out projects for design and construction. Administer Pima County impact fee program. Identify and implement bikeway and pedestrian projects; administer the county Safe Routes to School Program; and provide bicycle safety classes. Provide transportation review for proposed re-zonings and comprehensive plan amendments. Maintain the County's Major Streets and Scenic Routes Plan and provide long range transportation planning. Manage design and construction of projects using funding and priorities from the Department DOT-57 program, the PAG Regional Transportation Authority (RTA) program, and traffic and impact fees. Provide rural public transit and special needs services in Pima County. Identify, implement, and integrate automated systems and tools to facilitate department mandated functions. Provide Engineering Information Management services, data conversion and storage, along with related services and support to Pima County departments. Maintain a records modernization program. Program Goals and Objectives - Investigate, study, and respond to inquiries from internal and external customers in a timely manner regarding the safe and efficient traffic flow on the Pima County roadway network - Investigate citizen requests and take action to deliver appropriate services within eight weeks - Investigate Board of Supervisor (BOS) requests and take action to deliver appropriate services within four weeks - Reduce stops and delays to drivers on Pima County arterial roadways in the County and across jurisdictional boundaries - Make Pima County roads safer to walk, bicycle, and drive on - Reduce three year rolling average fatal crashes on Pima County roadway system each year - Coordinate engineering and enforcement functions through monthly meetings with Sheriff's Operations Bureau - Provide annual update to Safety Management System report by August 31 of each year - Provide for the safe and efficient movement of people, goods, and services by performing routine roadway and bridge maintenance - Perform at least 65 percent of required routine maintenance such as road grading, shoulder grading, and street sweeping on regular established cycle times - Perform at least 16,000 sign item actions each year - Perform at least 800 sign maintenance service calls each year - Preserve, improve, and extend the useful life of roadway facilities in such a manner that the facility is maintained in a condition as near as originally constructed as possible - Increase preventive surface treatments of roadway facilities every year - Provide safe and reliable public transit in unincorporated Pima County - Provide up-to-date, accurate engineering management information - Apply GIS data updates utilizing automated processes and modern spatial data technology within a month after logging data into the GIS project tracking system - Improve the accuracy and information content of GIS data layers through the integration of GPS and digital imagery by establishing and maintaining open relationship with GIS data providers within the region 14-57 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Transportation Program: System Operations and Maintenance Program Performance Measures RTA and grant funding secured for bicycle/pedestrian facilities and safety programs Signal maintenance service calls performed Sign item actions performed Routine roadway maintenance activities performed by established cycle times Safety Management System report updated by August 31 Citizen requests investigated within eight weeks BOS requests investigated within four weeks Engineering and enforcement coordination meetings with Sheriff's Office Bureau conducted FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned $3,000,000 $2,750,000 $2,750,000 882 15,803 59% 900 16,000 60% 1,000 16,000 64% 75% 75% 70% 100% 100% 75% 60% 100% 100% 75% 75% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 9,251,522 13,785,833 122,049 9,790,422 14,624,855 555,000 10,592,878 15,154,278 1,498,000 23,159,404 24,970,277 27,245,156 291,264 2,570 111,849 43 40,817 2,000 120,850 21,650 2,800 113,000 40,650 446,543 144,500 156,450 - - - 2,780,064 - 5,000,000 19,932,797 24,825,777 22,088,706 Other Funding Sources - - - Total Program Funding 23,159,404 24,970,277 27,245,156 172.0 173.0 182.7 Program Funding by Source Intergovernmental Licenses & Permits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-58 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Transportation Program: Transportation - Infrastructure Function Plan, design, and construct transportation projects including bicycle, pedestrian and transit facilities in a cost-effective manner to provide for the safe and efficient transportation of people and goods. Description of Services Provide management, technical, and administrative support as well as coordination of services within the transportation systems division. Provide for the development of short and long range plans for the County roadway system in concert with other regional planning agencies; the programming of capital improvements on both a five-year and longer term time horizon; and allocating funding sources for projects including application for funds from regional and state sources. Provide right-of-way and roadway management functions and reporting required under various federal and state rules. Perform development review functions as the Department of Transportation interface for Development Services Department and other privately funded infrastructure components. Manage the planning and design of transportation projects including roadways, bridges, and roadway related drainage improvements. Prepare reports, plans, specifications, estimates and bid documents for transportation construction projects. Provide technical review of all local, County, and state projects that impact the County transportation system. Inspect, inventory, and maintain records on all bridge crossings. Perform land survey, construction inspection, material testing, and contract administration on department and other capital improvement construction projects. Perform inspection and material testing on all utility and private construction work in the public right-of-way. Attend capital improvement cash flow meetings. Prepare annual capital improvement budget. Program Goals and Objectives - Deliver the CIP as scheduled and budgeted in the 5-year plan - Complete at least 65% of the projects whose actual design completion dates are within 90 days of the adopted schedules - Complete at least 75% of the projects whose actual construction completion dates are within 90 days of the adopted schedule - Complete at least 85% of the survey requests by the proposed due date as agreed upon by both parties - Resolve right-of-way encroachments successfully prior to legal action - Ensure federal and regional transportation funds are equitably allocated to projects in Pima County - Manage, in a cost effective manner, the planning, design, and construction of the CIP 5-year plan - Manage at least 85% of the planned program expenditures to meet the fiscal year program adopted budget - Manage at least 55% of the large projects (>$3 million) whose actual expenditures meet at least 85% of the adopted budget - Minimize the number of negative findings from certification acceptance inspections and other quality audits - Achieve scores of 3 or greater for independent assurance samples - Ensure certification acceptance inspections and other audits result in no negative findings - Ensure that Transportation Infrastructure's operating and capital improvements budgets meet approved and planned work objectives by quarterly monitoring of revenues and expenditures to meet approved budget and service goals - Ensure financial stability for capital improvements by providing regular financial forecasts, aggressively seeking alternative funding, and implementing project management strategies - Provide leadership and direction to the Transportation Infrastructure Management Team to provide for annual work plans and long range plans to meet goals for finance, process improvement, innovation and learning, and customer service Program Performance Measures Negative findings from certification acceptance inspections and other audits Planned program expenditures meeting fiscal year program adopted budget Large projects (>$3 million) whose actual expenditures meet at least 85% of adopted budget Projects whose actual design completion dates are within 90 days of completion date as of FY start 14-59 FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned 0 0 0 77% 100% 85% 47% 67% 55% 55% 67% 65% Pima County FY 2013/2014 Adopted Budget Program Summary Department: Transportation Program: Transportation - Infrastructure Projects whose actual construction completion dates are within 90 days of completion date as of FY start Survey requests completed by proposed due date as agreed upon by both parties Independent assurance samples that achieve scores of 3 or greater Right-of-way encroachments sucessufully resolved prior to legal action 50% 64% 75% 98% 95% 90% 89% 90% 90% 100% 100% 100% FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,749,008 (1,036,807) 76,123 2,709,844 (282,121) 84,000 2,994,419 (82,789) - 1,788,324 2,511,723 2,911,630 1,068,882 3,545 43,738 1,055,569 43,550 1,073,000 7,000 44,800 1,116,165 1,099,119 1,124,800 General Fund Support - - - Net Operating Transfers In/(Out) - - - 672,159 1,412,604 1,786,830 Other Funding Sources - - - Total Program Funding 1,788,324 2,511,723 2,911,630 96.5 96.5 95.5 Program Funding by Source Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-60 Pima County FY 2013/2014 Adopted Budget Program Summary Department: Transportation Program: Transportation Grants Function Protects the interests of the Transportation Department by affording centralized coordination of all grant financial activity. Description of Services Ensure intergovernmental financial document quality, coordination, department review, and ensure compliance with State and Federal regulations. Provide Capital Improvement Plan (CIP) and Safe Routes to School programs financial services including documentation of project expenditures and project progress; development of reimbursement requests from federal, state, and local agencies; and compilation of audit files/audit capable documentation. Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget - Provide financial reimbursements for the County's Transportation grants within four weeks of submission of invoices - Ensure Transportation grants are in compliance with Federal and State Regulations - Ensure grants are in compliance and ready for single audit throughout the year - Provide premier customer service by promptly responding to all program constituents' inquiries and concerns - Respond to each inquiry, concern, or request received with 24 hours of receipt Program Performance Measures Prepare reimbursements for the County's Safe Routes Program and CIP unit within 4 weeks of month-end Constituent inquiries and concerns responded to or resolved within 24 hours of receipt Insure CIP and Federal Highway Administration(FHWA) grant projects are compliant with Federal and grantor regulations FY 2011/2012 Actual FY 2012/2013 Estimated FY 2013/2014 Planned n/a 100% 100% n/a 100% 100% n/a yes yes FY 2012/2013 Adopted FY 2013/2014 Adopted FY 2011/2012 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 60,176 255,630 884,000 66,302 687,850 315,806 884,000 754,152 841,507 - 16,643,302 23,826 16,033,094 - 841,507 16,667,128 16,033,094 - - - Net Operating Transfers In/(Out) (335,891) (13,575,603) (24,279,522) Fund Balance Decrease/(Increase) (189,810) (2,207,525) 9,000,580 Other Funding Sources - - - Total Program Funding 315,806 884,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support 14-61 754,152 This page intentionally left blank. 14-62 Pima County FY 2013/2014 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM SUMMARY Introduction Pima County’s Fiscal Year 2013/14 Adopted Budget for its Capital Improvement Program (CIP) consists of thirteen categories: Transportation; Facilities Management; Sheriff for the Regional Public Safety Communications System; Regional Flood Control District; Parks and Recreation; Open Space; Community Development; Information Technology; Solid Waste Management; Office of Sustainability and Conservation; Telecommunications; Fleet Services; and Regional Wastewater Reclamation. Distinct from the CIP, Pima County’s Capital Projects Fund includes the approved projects for all categories except Fleet Services, Telecommunications, and Regional Wastewater Reclamation. Because Fleet Services and Telecommunications are Internal Service Funds and Regional Wastewater Reclamation is an Enterprise Fund, their projects are accounted for within their operating fund, and expenses are capitalized according to generally accepted accounting principles. Fleet Services, Telecommunications, and Regional Wastewater Reclamation projects are included in the narrative section of this report, while the charts and tables address only the projects in the Capital Projects Fund. This report provides an overview of Pima County’s CIP for fiscal year 2013/14, summary data for projects that are part of the adopted Capital Projects Fund for fiscal year 2013/14, and projected operations and maintenance (O&M) data for fiscal year 2013/14 and the following five years. Overview In two special elections in 1997, Pima County voters approved $711,980,000 in General Obligation, Sewer Revenue, and Highway User Revenue Fund (HURF) revenue bonds. In preparation for these bond elections, the Board of Supervisors approved two Bond Implementation Plan ordinances (Ordinance Numbers 1997-35 and 1997-80) that identified specific projects and the extent of those projects, bond allocations and other funding allocations, and implementation schedules. In a special election in 2004, Pima County voters approved $732,250,000 in General Obligation and Sewer Revenue bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2004-18). In a special election in 2006, Pima County voters approved $54,000,000 in General Obligation bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2006-29). The Bond Implementation Plan ordinances provide a framework for the development of a CIP budget. New projects (i.e., those not included in the 1997, 2004, and 2006 bond elections) are added to the CIP budget as infrastructure needs dictate and as funding availability permits. No CIP projects are undertaken without full funding. Regional Wastewater Reclamation is the largest component of the CIP in terms of budget, although it is budgeted separately from the Capital Projects Fund. Listed in descending order are the other budget categories: Transportation; Facilities Management – which manages projects related to County facilities as well as capital improvements for the Sheriff’s Department, the Superior Court, Medical Services, Stadium District, and Community and Economic Development; the Sheriff Department’s Regional Public Safety Communications System; Regional Flood Control District; Parks and Recreation; Open Space – which is designated for open space acquisition; Community Development; Information Technology; Environmental Quality– which consists of environmental remediation projects and solid waste infrastructure management; Office of Sustainability and Conservation – which provides for acquisition and rehabilitation of historic structures and mitigation of archaeological resources; Fleet Services; and Telecommunications. 15-1 Pima County FY 2013/2014 Adopted Bud dget The Regional Flood Control Districtt has a numb ber of projeccts being de eveloped in ccooperation with the United State es Army Co orps of Engiineers (USA ACOE), whicch typically funds from two-thirds tto threequarters of project costts. The ma agnitude of the t public im mprovementts associated d with the R Regional Flood Control District’s s portion of budgeted CIP C is muc h larger tha an the figurres indicate,, as the expenditure es in the CIP budget include only the e County’s lo ocal cost sha aring respon nsibilities. The followin ng charts provide summ mary inform mation for Piima County’’s fiscal yea ar 2013/14 adopted expenditure es, revenues, and other funding f sourrces for all C Capital Proje ects Fund pro ojects. Pima Cou unty FY 201 13/14 Capita al Projects F Fund1 Expense es by Catego ory Information Technology 1.89% Solid Waste Management 0.52% Sou rces of Fund ding Sustainaability andd Conservvation 0.388% Commuunity Developpment 2.41% Open Space 2.60% Paarks & Reccreation 2.85% 2 Regional Flood Control 8.32% Missc. Reveenue 0.62% Charges for Svcs/Impactt Fees 1.30% Transpportation 43.97% Operati ng Transfeers 26.95% % Bond Proceedss 51.53% Fund Balancee Decreasse 1.04% % Sheriff 11.28% Intergov't Revenue 18.56% Facilities Management 25.78% Expenses by Category C Transportatio on Facilities Man nagement Sheriff Regional Floo od Control Parks and Re ecreation Open Space Community Development D Information Technology T Environmenta al Quality – Solid d Waste Office of Susttainability and Co onservation Project Mana agement Office ** * $8 80,193,296 47,024,037 4 20,583,490 2 15,183,791 1 5,204,648 4,748,202 4,401,065 3,444,285 955,371 700,546 3,080 Total $18 82,441,811 Sou urces of Fundin ng O Other Funding: B Bond Proceeds In ntergovernmenta al Revenue O Other Funding: F Fund Balance De ecrease O Other Funding: O Operating Transffers C Charges for Servvices/Impact Fees M Miscellaneous Re evenue Total $94,000,000 33 3,862,369 1,899,648 49 9,169,468 2 2,376,867 1,133,459 $182 2,441,811 ** Adopted Budget Fiscal Ye ear 2013/14 Ca apital Projects amount a above of $182,441,81 11 includes $3,080 of benefit or Public Works s Project Mana agement Office Employees cu urrently include ed in the Capita al Projects depa artment adjustments fo total but is not included in the e above pie cha art representing g the departme ental projects. 1 Capital Proje ects Fund only; does not inclu ude enterprise and a internal se ervices projectss. Refer to the S Summary of Acctive Capital Improv vement Projects s for a complette list of all projjects, including g enterprise and d internal serviices projects and related expenditures. 15-2 Pima County FY 2013/2014 Adopted Budget Relationship Between Operating and Capital Budgets A direct relationship exists between Pima County’s CIP budget and its annual operating budget. Impacts on expenditure budgets and the availability of future revenues to support these new costs are and will continue to be an important factor in determining the timing of construction and origination of new projects. Capital projects, when completed, tend to require increases in operating budgets to cover new upkeep, maintenance, security, and other costs. For some capital improvements, the incremental impact of completed projects on the County’s operating budget is relatively small. For example, new or expanded roadways tend to have little impact on operating expenditures (if not decreasing expenditures due to maintenance savings). On the other hand, major Regional Wastewater Reclamation projects, although not scheduled to be completed for several years, will eventually require significant additional operations and maintenance (O&M) expenditures: increased personal services expenditures for additional building maintenance staff, additional supplies and services expenditures for utilities, general maintenance, supplies, etc. When new projects are considered for funding in the County’s budgeted CIP, increased operating costs are taken into consideration. Departments are required to project the impact of additional operating costs over the life of a project, and the analysis and eventual approval of Capital Projects takes these estimates into account. Additionally, in each annual budgeting cycle, General Fund departments submit supplemental budget requests to cover new operating costs resulting from projects whose completion will impact operating expenditures in the fiscal year under consideration, and non-General Fund departments add O&M estimates to their base budget requests. Information relating to additional funding needs for O&M is evaluated for accuracy, and expenditures and revenues resulting from the completed project are projected over a five-year period. These projections are included in departmental plans in the current year and in subsequent years. More detailed information on the impact of completed capital projects on Pima County’s fiscal year 2013/14 operating budget may be found in the final section of this report. Capital Projects by Category: Summary Transportation The fiscal year 2013/14 CIP associated with Transportation consists of 61 projects with total expenditures of $80.1 million. Major projects include $13.0 million for the Valencia Road: Alvernon to Wilmot; $12.9 million for the Magee Road: La Canada Drive to Oracle Road project; $9.3 million for the La Canada: River Road to Ina Road Regional Transportation Authority 11 project; $9.0 million for the La Cholla Blvd: Magee Road to Overton Road RTA 04 Project; $5.0 million for the Pavement Preservation Program. Facilities Management Facilities Management, which manages projects related to County facilities as well as capital improvements for the Sheriff Department, the Superior Court, Medical Services, and Community and Economic Development, has 22 active projects in fiscal year 2013/14 and a budget of $47.0 million. The major projects include $34.0 million for the Downtown Court Complex project, $1.6 million for the Administration East Building 4th floor and $1.6 million for the Kino Sports North Fields modification. 15-3 Pima County FY 2013/2014 Adopted Budget Sheriff’s Department Regional Public Safety Communications System The fiscal year 2013/14 CIP budget totals $20.5 million. The budget for the Regional Public Safety Communications System is $19.9 million, the Thomas Price Service Center Communications Center Expansion budget is $376,021, and the Communications Emergency Operations Center budget is $217,873. Regional Flood Control District The Regional Flood Control District has 12 active CIP projects in fiscal year 2013/14, with a total budget of $15.1 million. Major projects include $4.0 million for the Santa Cruz River (SCR) Flood Control Erosion Control & Linear Park Ajo to 29th Street project, $2.0 million for the Floodprone Land Acquisition Program, $2.0 million for the Urban Drainage project, $1.9 million for the Arroyo Chico Detention Basin USACOE project, $1.2 million for the Canada Del Oro (CDO) Linear Park: Thornydale Road to I10, and $1.0 million for the CDO Pathway: LA Cholla to La Canada project. Parks and Recreation There are 16 CIP projects in fiscal year 2013/14 for Parks and Recreation, with a total budget of $5.2 million. Major projects include $1.2 million for the Pantano Path: Broadway to Kenyon, $1.0 million for the Santa Cruz River Park: Irvington to Valencia project, and $521,580 for the Catalina Community Park. Open Space In fiscal year 2013/14, $4.7 million is designated for open space acquisitions. The Painted Hills Property Acquisition project is budgeted for $3.3 million, $1.3 million is budgeted for Town of Sahuarita Priorities, and $25,000 is budgeted for Tortolita Phase II. Community Development There are 9 CIP projects, with total expenditures of $4.4 million, scheduled for activity in fiscal year 2013/14. All projects are budgeted for less than $1 million each. Information Technology The fiscal year 2013/14 CIP budget is $3.4 million for 7 projects. The major project is $1.9 million for Public Works Permitting/Licensing Application. Environmental Quality (Solid Waste Management) The fiscal year 2013/14 CIP budget is $400,000 for the Waste Tire Relocation project, $370,000 for the Environmental Remediation/El Camino del Cerro Landfill project, and $185,371 for the El Camino del Cerro LOU Project. Office of Sustainability and Conservation (Formerly Cultural Resources) There are 6 CIP projects, with total expenditures of $700,546, scheduled for activity in fiscal year 2013/14. All projects are budgeted for less than $1 million each. 15-4 Pima County FY 2013/2014 Adopted Budget Telecommunications (formerly Communications) The fiscal year 2013/14 CIP budget is $606,900 for 4 projects. The major project is $322,200 for the PoE switches and back up devices. Fleet Services The fiscal year 2013/14 CIP budget is $15.1 million for 3 projects. The major project is $14.5 million for the new Fleet Services Facility project. Regional Wastewater Reclamation The fiscal year 2013/14 CIP budget for Regional Wastewater Reclamation consists of 87 projects with total expenditures of $113.0 million and include projects associated with the Regional Optimization Master Plan (ROMP). Major projects for fiscal year 2013/14 include $14.8 million for the Roger Road demolition project, $14.6 million for the ROMP Ina Road WPCF: HPO Replacement project, $6.2 million for the North Rillito Interceptor Rehabilitation project and $5.7 million for the ROMP 32 MGD Reclamation Campus project. These four projects account for $41.3 million, or 36.6%, of the $113.0 million in total expenditures. Complete FY 2013/14 Capital Project List For a comprehensive list of the active and new projects comprising Pima County’s fiscal year 2013/14 CIP budget refer to the Summary of Active Capital Improvement Projects. Impact of Completed Capital Projects on Operations and Maintenance and Revenue: Fiscal Year 2013/14 During the budget cycle for fiscal year 2013/14, data concerning projected O&M expenditures was collected from departments. For Internal Service, Enterprise, and Special Revenue funds, the departments added the incremental O&M expenditure and revenue amounts to their base budget requests. For General Fund departments, O&M for completed capital projects and associated revenues were included in the form of supplemental requests or by adjustments to their existing departmental base budgets. The following two pages present the projected Operations and Maintenance (O&M) expenditures and revenues by project. 15-5 Pima County FY 2013/2014 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEAR 2013/2014 - 2017/2018 Project Name O&M Expenditures Transportation Cmno de Oeste Los Reales Valencia Rd Drexel, Country Club to I-10 Country Club, Drexel to Milber,Tucson Ina Rd at Oracle Rd Intersection Julian Wash Greenway Park Ave to 6th Ave Julian Wash I-10 to Campbell East Julian Wash I-10 to Campbell Middle Julian Wash Kolb Rd to Wilmot Rd Julian Wash Valencia Rd to Drexel Rd Julian Wash Wilmot Rd to Valencia Rd La Canada Dr Ina Rd to Calle Concordia Lulu Walker School SRTS Magee Rd Cortaro Farms Rd Mona Lisa to La Canada RTA07 Magee Rd Cortaro Farms Rd Thornydale Magee Rd La Canada Dr to Oracle Rd RTA 12 Orange Grove Bike Lanes Oracle to Cmno La Zorrola Orange Grove TWLTL & Bike Lns La Canada Rd to Oracle Rd Tucson Diversion Channel Country Club Valencia Rd Alvernon Way to Wilmot RTA24 Valencia Rd Bike Lns Cardinal to Mission Valencia Rd Street Lighting Sidewalk & Widening Transportation Total FY 2012/13 Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Adopted for FY 13/14 for FY 14/15 for FY 15/16 for FY 16/17 for FY 17/18 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 6,500 6,500 6,500 2,500 7,500 6,500 1,000 1,000 1,000 6,500 6,500 6,500 6,500 1,000 1,000 1,000 8,000 2,500 1,000 5,000 3,000 Facilities Management Downtown Court Complex Kino Sports North Fields Modifications SA Indoor Sports Center at Curtis Pk Facilities Management Total 238,134 13,125 155,855 407,114 353,148 4,275 111,325 468,748 318,006 186,237 318,006 186,237 Sheriff Department Emergency Dispatch Facilities Regional Public Safety Communications Thomas O Price Service Center Sheriff Department Total 729,600 406,548 58,578 41,770 506,896 10,400 4,260 10,400 200 200 200 1,500 200 200 6,760 360 50 5 20 5 35 5 5 485 360 50 5 20 5 35 5 5 485 Regional Flood Control Arroyo Chico Detention Basin USACOE Catalina Estate Drainage Way Impr Dakota Wash Kolb Road Underpass Los Reales Wash Pantano Wash Speedway to Tanque Verde Sant Cruz to Julian Connection Santa Cruz River Lower Levee at Tangerine Regional Flood Control Total 6,500 7,500 7,500 1,000 7,500 6,500 98,000 ` 729,600 Parks and Recreation Central Arizona Project (CAP) & TMP Path Sun Loop CDO River Park: Thornydale to I-10 Julian Wash Kolb to Rita Road Pantano River Park Kenyon to Perry Park Pantano River Park Michael Perry to Sellerole Santa Cruz to Julian Connection Parks and Recreation Total 466,871 41,770 508,641 360 2,000 5 20 5 35 5 5 2,435 388,771 (35,029) 147,839 160,588 71,449 22,427 791,074 (48,000) (90,000) (19,000) 5 (192,024) 360 50 5 20 5 35 5 5 485 23,141 15-6 5 5 5 23,146 5 5 Pima County FY 2013/2014 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEAR 2013/2014 - 2017/2018 Project Name O&M Expenditures Information Technology JIC BOS Hearing Room Technology Replacement JLE JustWare Phase 3 Library ShoreTel Mobility Implementation Proof of Concept Rewrite Virtual Library BiblioCommons Public Works Permitting Licensing Application Information Technology Total FY 2012/13 Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Adopted for FY 13/14 for FY 14/15 for FY 15/16 for FY 16/17 for FY 17/18 50,000 25,000 4,460 174,936 124,475 328,871 Telecommunications Wireless Upgrade and Refresh - Telecom Telecommunications Total Regional Wastewater Reclamation Avra Valley WRF Security Corona de Tucson WRF Security Improvements DMAFB Flow Meter Station Dodge Blvd Security Improvements Green Valley WRF SCADA & Automation I Green Valley WWTF Sludge Digestion Facility Ina Rd WPCF Biosolids Facilities Improvements Ina Rd WPCF Class A Biosolids Improvements Ina Rd WPCF SCADA Process Optimization Mt Lemmon WRF SCADA & Automation Improvements Mt Lemmon WRF Security Improvements Randolph Pk WRF & Pump Station Security ROMP Central Lab Complex ROMP Ina Rd WPCF 12.5 MGD Expansion ROMP Ina Rd WPCF HPO Replacement Sabino Creek Pump Station SCADA Cyber Security Upgrade Switchgear Building Central Plant Regional Wastewater Reclamation Total Total O&M Expenditures 50,000 5,000 15,000 20,000 5,000 15,000 20,000 228,020 118,643 9,000 9,000 15,500 4,500 211,382 23,000 23,000 313,975 (258,075) 500,000 451,000 1,000 4,500 4,500 223,076 8,500 (2,464) 1,800,000 1,400,000 147,408 10,500 223,076 700,000 5,282,826 333,475 971,076 7,326,041 1,186,475 O&M Revenue Sheriff Department Emergency Dispatch Facilities Sheriff Department Total 99,200 99,200 Total O&M Revenue 99,200 15-7 (258,075) 70,573 Pima County FY2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name 15-8 Transportation 1st Ave Orange Grove Rd to Ina Rd RTA13 22nd St I-10 to Tucson Blvd Improvements ADA Pedestrian Improvements Alvernon Bike Lane Golf Links to Ajo Alvernon Heights Neighborhood Solar St Light Project Alvernon Way - Valencia Rd Intersection Improvements Bowes Rd @ Sabino High School HAWK Broadway Blvd Euclid to Campbell RTA17 (portion of) Centennial Elementary School Safe Routes Cmno de Oeste Los Reales Valencia Rd Colossal Cave Bike Lanes Colossal Cave Rd Acacia School to Old Vail Rd Colossal Cave Rd Success Dr & Ruthrauff Culvert Coronado School Cougars Cortaro Farms Rd Cmno de Oeste to Thornydale Country Club Rd Bike Ln Irvington to Valencia Rd Drexel Rd Tucson Blvd to Alvernon Way Harrison Greenway at DMAFB Harrison Rd Bike Lanes Homer Davis Elementary Bicycle & Pedestrian Enhancement Houghton Rd & Sahuarita Rd Intersection Improvements Houghton Rd I-10 to Golf Links Rd RTA 32 (portion of) HSIP Project Holding Account Hughes Access Road Relocation Ina Rd at Oracle Rd Intersection Intelligent Transport Sys Signals Coord & Cab Upgrade Julian Wash Greenway Park Ave to 6th Ave Julian Wash I-10 to Campbell East Julian Wash I-10 to Campbell Middle Julian Wash I-10 to Campbell Ramps Julian Wash I-10 to Campbell West Julian Wash Kolb Rd to Wilmot Rd Julian Wash Valencia Rd to Drexel Rd Julian Wash Wilmot Rd to Valencia Rd Kinney Rd Ajo Way to Bopp Rd Kolb Rd Sabino Canyon Rd to Sunrise Dr La Canada Ina Rd to Calle Concordia RTA11 (portion of) La Canada River Rd to Ina Rd RTA11 La Cholla Blvd Magee Rd to Overton Rd RTA04 La Cholla Blvd Ruthrauff Rd to River Rd Lamber Lane Thornydale to Camino de la Tierra Magee Rd Cortaro Farms Rd Mona Lisa to La Canada RTA07 Magee Rd Cortaro Farms Rd Thornydale Rd to Mona Lisa Magee Rd La Canada Dr to Oracle Rd RTA 12 Mainsail Blvd & Twin Lakes Dr 27 Wash Vicinity Manzanita Elem Safe Routes to School Design Proj Mary Ann Cleveland Way @ Kush Canyon Ln HAWK Prior Years Expenditures 1,138,206 357,795 263,392 25,000 2,787,907 18,000 1,347,247 291,408 2,804,665 350,102 1,487,939 248,117 103,000 956,949 208 42,580 117,703 205,573 1,070,846 4,211,204 2,615,650 210,000 3,908,043 1,303,454 940,000 228,500 582,800 280,800 200,943 450,000 645,000 605,000 3,369,980 2,872,054 25,735,756 19,218,906 16,396,373 18,313,994 5,000 22,821,841 22,197,101 4,598,992 247,386 109,974 20,000 FY 2013/14 Adopted 277,610 81,761 10,000 175,625 102,093 141,187 FY 2014/15 FY 2015/16 4,250,000 50,444 4,250,000 FY 2016/17 FY 2017/18 Beyond Total 7,256,000 7,256,000 9,915,816 490,000 273,392 200,625 2,890,000 165,160 25,000,000 728,000 3,005,051 547,102 6,102,939 1,586,527 399,382 16,199,629 16,208 20,000,000 850,000 801,219 1,973,196 4,212,496 32,661,786 3,005,000 9,700,000 5,050,000 1,365,758 1,000,000 949,502 1,794,016 1,434,000 984,216 640,000 795,000 705,000 20,385,609 13,843,001 25,835,756 31,327,763 28,360,202 18,615,258 1,600,000 23,531,141 24,433,919 19,448,400 7,399,666 466,974 243,000 5,973 5,000,000 420,485 5,000 197,000 5,500,000 13,152,753 16,107 195,386 4,615,000 638,410 45,000 100,000 16,000 700,000 241,816 3,200,000 7,642,680 9,566 4,300,000 19,957,420 732,297 584,353 850,000 1,292 3,750,000 5,000 1,035,000 1,141,957 35,000 60,000 546,002 909,200 1,153,200 585,273 11,293 52,350 1,250,000 750,000 6,215,000 25,046,136 750,000 1,430,000 750,000 810,000 7,067,500 7,919,500 750,000 27,304 175,000 302,016 198,000 190,000 150,000 100,000 2,028,629 10,970,947 100,000 9,393,003 9,000,000 300,000 10,000 886,818 12,939,408 2,715,854 495,000 301,264 1,145,000 500,000 2,168,829 300,000 150,000 699,300 1,350,000 1,410,000 7,152,280 337,000 5,000 20,000 218,000 Pima County FY2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND 15-9 Project Name Misc Bike Safety Improvement Projects Mission Rd Paved Shoulder Mt Lemmon Culvert Pipe Lining Mt Lemmon Retaining Wall 65B Repair Mt Lemmon Storage Yard Neighborhood Transportation Improvements Old Tucson Nogales Hwy Summit Neighborhood Old Vail Middle School Safe Route to School Orange Grove Bike Lanes Oracle to Cmno La Zorrola Orange Grove Rd Cmno de la Tierra La Cholla Blvd Orange Grove Rd Corona Dr to Oracle Rd Phase 1 Orange Grove Rd Thornydale Rd to Corona Dr Phase 2 Orange Grove TWLTL & Bike Lns La Canada Rd to Oracle Rd Palo Verde HAWKS @ Alvord & Milton Pavement Preservation Program FY2014 Rillito Riverpath & Cmno de la Tierra Bicycle & Pedest Safety Management Systems & Program Development Silverbell Rd at Blanco Brawley Washes Silverbell Rd: Grant Rd to Goret Rd Square Tube Breakaway Sign Posts Summerhaven Sidewalk Summit View Elementary Safe Routes to School Sunset Rd Silverbell Rd to I-10 to River Rd RTA08 Tanque Verde Rd at Emily Gray JHS HAWK Tanque Verde Rd Catalina Hwy to Houghton Rd RTA27 Thornydale Rd Cortaro Farms Rd to Linda Vista Blvd Valencia Rd - Wilmot Rd to Kolb Rd RTA24 & 36 Valencia Rd Alvernon Way to Wilmot RTA24 Valencia Rd Mark Rd to Wade Rd RTA21 Valencia Rd Mt Eagle Rd to Ajo Highway RTA21 Valencia Rd Street Lighting Sidewalk & Widening Valencia Rd Wade Rd to Mt Eagle Rd RTA21 Wilmot Rd North of Sahuarita Rd RTA33 Transportation Total Facilities Management ADA Facility Accessibilty Projects Administration East 2nd Floor TI Administration East Bldg 4th Fl Improvements Administration West 4th Fl Tenant Improvements Administration West 5th Fl Improvements Adult Probation S Office Cooling & Chiller Replacement ARC Flash Study at Main Jail Building & Grounds Security Building Roof Replacement Canoa Ranch Bldgs Rehabilitation Combined Heating & Power Installation at Main Jail Downtown Complex Bldg Sealing Downtown Court Complex Prior Years Expenditures 152,869 566,000 126,000 88,680 675,689 459,500 9,500 851,634 3,038,324 1,126,656 2,897,993 756,431 85,798 FY 2013/14 Adopted 32,615 10,000 922,000 203,900 886,020 600,000 1,967,204 93,500 5,000 3,419,114 FY 2014/15 238,516 40,000 60,100 9,300 FY 2015/16 FY 2016/17 FY 2017/18 Beyond 700,000 700,000 700,000 700,000 1,933,697 45,000 251,622 927,562 16,655,528 5,691,790 50,000 350,015 5,000,000 180,000 25,000 95,000 803,546 416,637 70,000 870,667 76,000 11,500 124,509 18,915 14,004,129 953,412 1,697,131 10,027,404 4,242,259 100,000 13,083,145 3,174,159 1,696,708 1,000 26,655 211,674,934 600,000 80,193,296 130,131 96,319 59,069 18,187 5,000,000 540,000 25,000 5,000,000 90,000 5,000,000 5,000,000 2,092,264 65,000 125,000 50,000 140,500 2,500,000 140,150 3,000 100,000 17,120 2,800,000 11,935 747,469 12,756,000 1,000,000 1,770,000 909,755 8,000,000 10,800,000 12,540,897 11,944,742 2,048,554 1,563,000 14,000,000 2,051,000 60,485,624 500,000 6,359,000 54,313,566 6,000,000 7,500,000 2,000,000 45,269,449 32,320,000 130,523,815 2,000,000 350,000 1,311,749 1,650,000 1,053,251 3,000,000 800,000 200,000 100,000 100,000 572,902 150,000 300,000 82,656,767 34,000,000 100,000 1,000,000 100,000 1,000,000 26,843,233 100,000 100,000 Total 424,000 50,000 1,548,100 339,200 974,700 6,009,386 2,426,704 399,622 856,634 7,385,000 17,782,184 8,589,783 865,500 454,000 25,000,000 905,000 853,546 2,508,901 138,000 1,095,667 126,000 169,120 20,950,509 171,000 14,751,598 20,663,167 1,797,131 37,700,000 20,924,160 14,000,000 1,697,708 16,000,000 9,036,655 614,780,684 226,450 2,000,000 2,000,000 2,365,000 3,000,000 800,000 200,000 600,000 1,000,000 722,902 300,000 1,000,000 143,500,000 Pima County FY2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Prior Years Expenditures FY 2013/14 Adopted 180,000 451,713 FY 2014/15 FY 2015/16 15-10 Project Name Dwn Gov Cen A & B Parking Garage Sewer & Storm Line Rep Eckstrom Columbus Branch Library Expansion Elevator Life Safety Additions Exterior Painting & Common Space Improv of PWB Facilities Management ADA Studies Flowing Wells Branch Library Addition Fort Lowell Acq Jail Tower Kitchen & Freezer Replacement Kino Pool House Kino Sports North Fields Modifications Legal Services Bldg 3rd Fl Improvements Legal Services Bldg Lobby Improvements Main Jail East Unit Cooling Tower Media Replacement Main Jail Tower Strobic Fan Replacement MSF Roof Mechanical Replacement NRPR Admin Building Improvements Psychiatric Hospital Rehabilitation of Old Courthouse Roy Place Bldg Facade Restoration Completion SA Indoor Sports Center at Curtis Park Sheriff's Department Training Facility Theresa Lee Hlth Clinic UA Abrams 3rd Floor Tenant Improvement University of Arizona South Campus Parking Garage Upgrade EMCS & Replace VAV Boxes at 33 N Stone Facilities Management Total Sheriff Department Communications Emergency Operations Center Regional Public Safety Communications System Thomas O Price Service Center Communications Cntr Expan Sheriff Department Total 31,109,949 43,972,689 4,076,815 79,159,453 217,873 19,989,596 376,021 20,583,490 75,000 12,903,537 200,000 277,000 1,521,282 1,452,657 4,363,327 21,711,195 481,390 425,000 1,970,000 1,200,000 1,000,000 750,000 2,000,000 200,000 2,000,000 1,000,000 200,000 2,000,000 1,000,000 618,649 588,791 3,170,603 2,000,000 830,000 Regional Flood Control Airport Wash - Economic Development Zone Arroyo Chico Detention Basin USACOE CDO Linear Park - Thornydale Rd to I-10 CDO Pathway La Cholla to La Canada City of South Tucson Urban Drainage Diablo Village Regional Detention Basins El Corazon de los Tres Rios Del Norte Floodprone Land Acq Program Green Valley Drainage Way 6 Repairs Pantano - Rincon Ecosystem Restoration Pantano Wash Ft Lowell Park to Tanque Verde Road Pantano Wash Ft Lowell to Craycroft Pasqua Yaqui Tribe Black Wash Urban Drainage Imprvmt Roger Rd & I-10 Drainage Improvement SCR Flood Control Erosin Control & Linear Pk Ajo to 29 1,615,000 FY 2016/17 FY 2017/18 Beyond 100,000 100,000 Total 180,000 2,066,713 250,000 475,000 500,000 3,200,000 1,077,047 900,000 560,000 3,000,000 2,500,000 300,000 150,000 300,000 400,000 100,000 43,179,637 16,500,000 1,000,000 730,994 715,865 1,869,453 360,000 11,000,000 300,000 249,329,061 0 31,327,822 65,886,799 4,452,836 101,667,457 250,000 475,000 500,000 1,511 276,134 657,810 540,432 1,350,000 769,851 2,428,638 800,913 242,190 19,568 1,650,000 2,500,000 300,000 150,000 300,000 400,000 100,000 42,302,714 4,709 876,923 4,495,291 221,544 290,000 445,263 145,000 159,476 1,000,000 509,450 425,865 754,550 215,000 973,295 8,390,524 133,131,142 47,024,037 47,018,539 6,000,000 6,000,000 1,476,705 300,000 14,355,343 7,600,000 669,640 ` 1,924,514 1,924,514 0 0 0 2,459,000 1,148,000 197,718 1,000,000 1,000,000 1,000,000 21,527,422 1,000,000 1,000,000 528,532 238,000 356,384 1,007,000 2,518,322 1,203,000 2,956,000 471,468 4,000,000 4,000,000 367,627 4,000,000 500,000 17,332,537 1,400,000 2,425,000 1,719,000 2,452,657 30,640,749 28,711,195 881,390 1,000,000 6,378,043 4,355,322 1,000,000 4,764,627 12,356,384 Pima County FY2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name SCR Paseo de Las Iglesias Restoration USACOE Tohono O'Odham Nation Urban Drainage TV Creek Sabino Canyon to Craycroft USACOE Urban Drainage Regional Flood Control Total 15-11 Parks and Recreation 36TH Street Trailhead Relocation Arroyo Chico - COT Atturbury Wash Sanctuary - COT Avra Valley Road, from Trailhead to CAP Trail Bicycle Ln on Sahuarita Rd CAP Berm Trail Catalina Community Park East Bank of SCR Avra Valley Rd to Beard House East Bank of SCR from Twin Peaks Rd to Avra Valley Rd El Rio Park to Avra Valley Road Harrison Greenway at Rita Ranch Harrison Greenway Irvington to Pantano Mary Henderson Desert Center Northside Community Park - COT Oracle Rd Wildlife Bridge Corridor Pantano Infill 5th St to Speedway Pantano Path Broadway to Kenyon Pathway Signage and Markings Rillito River Park Right-of-Way River Park Expansion and Enhancement Initiative Sarasota Trailhead to Whale Rock SCR Park Irvington to Valencia SE Community Park Small River Park Improvements Splashpads Programs Starr Pass Trailhead through basin Tortolita Trail System Various Trail Acq Developments Parks and Recreation Total Open Space Painted Hills Town of Sahuarita Priorities Tortolita Phase II Open Space Total Community Development 1997 Neighborhood Reinvestment Bond Program 29th St Coalition Freedom Park 5 Points Business Coalition Esperanza En Escalante Veterans Housing Project Honea Heights Redevelopment Project Prior Years Expenditures 5,643,421 606,489 749,295 5,016,828 56,742,986 FY 2013/14 Adopted 550,000 500,000 2,000,000 15,183,791 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Beyond 400,000 626,000 1,000,000 16,672,789 493,511 2,165,000 1,000,000 13,856,138 2,625,000 1,000,000 6,835,000 2,407,000 1,000,000 10,881,322 1,256,000 1,000,000 25,783,422 Total 6,193,421 1,500,000 10,328,295 12,016,828 145,955,448 0 250,000 1,000,000 1,200,000 1,685,000 1,499,837 10,677,500 1,000,001 1,810,000 2,665,000 1,364,000 640,000 830,000 2,250,000 5,500,000 754,193 819,433 1,956,000 112,000 300,000 1,100,000 3,525,000 1,200,000 6,000,000 376,594 3,500,000 1,765,000 1,200,000 559,896 55,539,454 0 3,382,934 1,406,042 50,000 4,838,976 250,000 950,000 1,150,000 787,337 50,000 50,000 420,000 378,421 521,580 620,000 810,000 20,000 20,000 244,181 24,048 153,933 200,000 50,000 50,000 515,500 1,284,000 50,000 150,000 106,956 4,641,984 116,737 1,093,044 350,000 259,857 1,020,784 499,229 11,603,610 160,000 60,667 5,204,648 21,551 44,223 25,000 90,774 3,361,383 1,361,819 25,000 4,748,202 161,146 36,800 48,440 911,733 694,411 463,200 448,440 266,267 600,000 825,000 292,500 650,000 100,000 50,000 35,000 1,105,000 860,000 6,110,000 3,310,000 607,500 300,000 315,000 259,000 1,460,000 2,275,000 40,000 1,412,000 2,455,819 578,000 610,000 1,575,000 1,250,000 3,500,000 65,000 19,216 400,000 1,200,000 100,000 13,613,877 12,721,819 10,398,000 1,997,500 260,000 2,600,000 730,145 150,000 672,000 12,000 100,000 1,100,000 90,000 1,008,016 0 0 0 0 855,557 500,000 496,880 1,178,000 600,000 Pima County FY2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name Housing Reinvestment 2004 Authorization Neighborhood Reinvestment 2004 Authorization Toumey Park Wakefield Neighborhood Project - COT Community Development Total 15-12 Information Technology Data Center OS Upgrade Data Center SQL Server Upgrade Data Center Storage Growth Data Center Storage Upgrade External SharePoint Environment GIS Server and Storage Replacement HD Technology and Training Infrastructure Management Tools Infrastructure Security Monitoring JIC BOS Hearing Room Technology Replacement JLE JustWare Phase 3 Justware Server and Storage Replacement Library ShoreTel Mobility Implementation Proof of Concept Physical Server Replacement PimaCore Server and Storage Replacement Public Fiduciary Application System Public Works Permitting Licensing Application Rewrite Virtual Library BiblioCommons Information Technology Total Environmental Quality-Solid Waste El Cmno del Cerro LOU Project Environmental Remediation - El Cmno del Cerro Landfill Tangerine Closure Waste Tire Collection Site Relocation Environmental Quality-Solid Waste Total Office of Sustainability and Conservation Anza Trail - Llano Grande Campsite Anza Trail - Los Morteros Campsite Anza Trail - Oit Pars Campsite Dakota Wash Site Acq Fort Lowell Acq - Atkins Steel Acq Marana Mound Community Site Acq Tumamoc Hill Acq Office of Sustainability and Conservation Total Elections Election System Upgrades Elections Total Prior Years Expenditures 483,000 300,000 1,941,119 FY 2013/14 Adopted 925,688 798,059 5,000 200,000 4,401,065 858,000 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Beyond 0 0 0 0 0 Total 925,688 798,059 488,000 500,000 6,342,184 122,100 312,000 858,000 129,000 858,000 129,000 0 122,100 570,000 2,574,000 883,979 178,200 189,400 141,621 174,000 457,600 385,000 140,250 269,200 211,170 104,032 945,421 696,000 160,000 5,760,123 331,000 14,293,096 0 556,559 4,756,983 9,760,753 1,500,000 16,574,295 883,979 178,200 189,400 141,621 174,000 457,600 385,000 140,250 269,200 211,170 104,032 181,021 254,800 254,800 696,000 254,800 2,570,400 383,800 78,000 3,822,762 82,000 1,937,361 4,784,741 3,444,285 331,000 3,109,870 371,188 3,654,449 185,371 370,000 732,534 803,604 4,829,241 400,000 955,371 58,725 672,345 28,335 577,237 1,386,032 32,996 1,259,451 4,015,121 152,169 351,214 33,787 22,763 62,990 77,623 700,546 282,004 760,916 0 0 0 721,932 1,093,559 507,000 600,000 1,449,022 50,000 1,337,074 5,758,587 0 0 8,000,000 8,000,000 0 0 0 0 8,000,000 8,000,000 732,534 0 140,000 70,000 55,000 371,038 0 0 9,760,753 296,396 10,057,149 389,878 17,004 Pima County FY2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name Fleet Services Fleet Services Fuel Management System Mission Rd Complex Fuel Island New Services Facilities Fleet Services Total Telecommunications Analog Line Replacement for VoIP Project - Telecom Data Center Communications Upgrade - Telecom PoE Switches & UPS Devices - Telecom VoIp Phone System - Phase 2 - Telecom Wireless Upgrade and Refresh - Telecom Telecommunications Total 15-13 Regional Wastewater Reclamation 22nd St Alvernon Way to Swan Rd Augmentation 22nd to Congress Osborne to Toole Addition to RWRD Central Laboratory ADOT SR77 Oracle Rd to Tangerine Rd to Pinal County Ln ADOT SR86 Valencia Rd to Kinney Rd Arivaca Pump Station Avra Valley WRF - UV Channel Protective Shade Structure Avra Valley WRF SCADA & Automation Impr FY 17/18 Avra Valley WRF Security Cardenal Pump Station Congress and Silverbell to Starr Pass and I-10 Continental Ranch Regions Pump Station Security Imprvmt Conveyance SCADA System Upgrade Richey Rd to Ina Rd Corona de Tucson WRF SCADA & Operations Upgrade Corona de Tucson WRF Security Improvements Corona de Tucson WWTF UV Disinfection & Filtration COTDOT 22nd St I-10 to Tucson Blvd Sewer Utility COTDOT Broadway Blvd Euclid-Campbell Ave Sewer Utility COTDOT Grant Rd Corridor Improvement Sewer Utility COTDOT Houghton Rd I-10 to Valencia Rd Sewer Utility COTDOT Speedway Blvd Cmno Seco to Houghton Rd CRRPS Facility Modifications Dodge Blvd Security Improvements Dog Pound Pump Station Rehabilitation Downtown Links Phase 1A St Marys Segment Gleneagles Pump Station Grant Rd and Oracle Rd to Speedway Bl and Riverview Bl Grant Rd to Lester St Oracle Rd to First Ave Green Valley WRF - Future Development Plan FY13/14 Green Valley WRF SCADA & Automation Improvements Green Valley WRF Security Improvements Green Valley WWTF Sludge Digestion Facility Cover Hanson Software Upgrade to Version 8 Harrison Rd - Millmar Rd to Escalante Rd Prior Years Expenditures 307,193 1,514,741 1,821,934 251,320 220,000 455,000 1,255,000 2,181,320 450,000 1,015,000 200,000 110,000 FY 2013/14 Adopted FY 2014/15 497,003 50,000 14,561,846 15,108,849 1,350,000 2,472,413 3,822,413 0 55,180 112,400 322,200 1,335,523 112,400 322,200 646,541 1,825,303 1,081,141 0 181,000 1,000 880,552 2,200,000 4,000 62,500 112,400 322,200 109,800 606,900 593,849 4,670,000 85,000 2,000,000 448,000 195,000 FY 2015/16 FY 2016/17 0 FY 2017/18 0 0 464,579 153,000 50,000 319,000 138,000 276,059 2,794,000 183,334 1,113,000 Total 0 804,196 1,400,000 18,549,000 20,753,196 0 369,000 557,200 1,421,600 3,237,064 109,800 5,694,664 30,000 100,000 868,407 72,000 Beyond 514,000 68,000 2,000 22,976 741,281 10,000 1,000,000 1,177,000 115,000 154,000 47,000 495,000 67,000 59,000 150,026 755,035 171,563 220,000 105,000 132,000 247,667 268,000 5,000 498,000 234,000 488,077 2,000,000 912,000 1,499,974 1,489,965 450,000 953,588 231,000 7,000 1,502,260 10,000 472,000 51,000 1,000 3,200,000 243,000 971,573 1,000 4,700,000 647,000 2,385,000 594,849 6,000,552 1,100,000 2,200,000 558,000 225,000 614,000 918,407 459,000 140,000 299,035 3,258,579 934,615 1,266,000 1,000,000 1,177,000 115,000 694,000 105,000 139,000 2,875,500 325,000 473,000 500,000 565,000 285,000 489,077 10,547,000 971,000 1,650,000 2,245,000 450,000 1,125,151 Pima County FY2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND 15-14 Project Name Helen St to Adams St Main Ave to Seventh Ave Helen St to Elm St 6th Ave to 1st Ave Houghton Rd Broadway Blvd Intersection Improve COTDOT Ina Rd Existing Plant SCADA Upgrades Ina Rd WPCF Biosolids Facilities Improvements Ina Rd WPCF Class A Biosolids Improvements Ina Rd WPCF SCADA Process Optimization Ina Rd WRF Centrifuge Bldg Sludge Screen Ina Rd WRF Emergency Overflow Basin Pump Replacement Ina Rd WRF Grit Classifiers Ina Rd WRF Primary Clarifier Concrete Repair Ina Rd WRF Replacement of Thickened Sludge Pumps Ina Rd WRF Rough Screens Ina Security Road Bypass Route Influent Pump Variable Frequency Drives-Avra Valley WRF Kostka Ave Michigan to Pennsylvania La Cholla Blvd & Calle Pacifica to Speedway Blvd & Silv La Tierra Pump Station Conversion to Gravity Sewer Minor Modification Projects 2 Minor Rehabilitation Projects 13 1 Minor Rehabilitation Projects FY 13/14 Minor Rehabilitation Projects FY 16/17 Minor Rehabilitation Projects FY 17/18 Minor Rehabilitation Projects FY14/15 Minor Rehabilitation Projects FY15/16 Mission Pump Station Rehabilitation Modern Streetcar - Phase 2 Mountain Gardens Pump Station Mt Lemmon Lower Conveyance System Rehabilitation Mt Lemmon WRF SCADA & Automation Improvements Mt Lemmon WRF Security Improvements North Rillito Interceptor Rehabilitation North Rillito Interceptor Relief Sewer Park Ave Augmentation - Irvington Rd to Drexel Rd PCDOT La Canada River Rd to Ina Rd Sewer Utility PCDOT La Cholla Blvd Magee Rd to Tangerine Rd Prince Rd & I-10 ADOT Sewer Modifications Principal Pump Station Quail Creek Lift Station Randolph Pk WRF & Pump Station Security Improvements Rincon Valley Chemical Dosing Station Roger Rd WWTP Demolition ROMP 32 MGD Reclamation Campus ROMP Ina Rd WPCF 12.5 MGD Expansion ROMP Ina Rd WPCF BNRAS System Modification ROMP Ina Rd WPCF HPO Replacement ROMP Ina Rd WPCF Power Generation & Distribution ROMP SCADA Sabino Creek Pump Station Prior Years Expenditures 65,196,565 1,811,552 474,991 223,900 183,557 1,286,800 870,922 322,839 218,000 111,534 150,000 3,500,000 FY 2013/14 Adopted 538,194 696,124 100,000 90,000 1,040,916 4,478,558 267,940 1,271,100 70,000 421,443 1,653,200 10,000 116,661 205,000 137,000 252,214 100,000 300,000 200,000 2,995,000 884,500 563,000 328,520 63,025 40,000 150,000 469,469 50,000 1,500 5,000 5,000 652,975 327,000 6,215,000 1,998,812 651,022 60,000 3,321,417 114,000 25,000 250,000 673,583 408,000 64,000 230,000 1,189,378 169,042,644 57,778,430 10,905,843 121,467,932 15,123,132 9,468,221 622,538 808,000 40,000 14,802,826 5,724,504 2,458,261 2,773,202 14,662,989 1,827,279 3,563,739 1,107,804 FY 2014/15 1,000 1,000 37,827 358,500 8,808,334 19,519,890 50,000 FY 2015/16 422,000 5,000 FY 2016/17 FY 2017/18 Beyond 2,995,000 5,000 2,995,000 5,000 271,500 5,000,000 94,078 264,000 686,000 100,000 1,000 5,000 2,995,000 50,000 5,000 2,995,000 421,940 9,001,000 571,719 181,000 3,634,000 5,000 2,200,000 4,000 50,000 596,000 5,000 100,000 15,942,795 13,432,852 943,644 5,701,375 628,651 900,000 5,000 10,026,976 104,000 - Total 539,194 697,124 137,827 720,000 75,045,815 30,810,000 792,931 1,495,000 497,000 605,000 2,940,000 975,000 439,500 205,000 355,000 363,748 265,000 786,000 550,000 3,700,000 3,000,000 3,000,000 3,000,000 3,000,000 3,000,000 521,940 886,000 568,000 333,520 716,000 367,000 19,000,000 3,040,000 2,385,000 676,022 310,000 4,000,000 522,000 750,000 872,000 370,000 41,961,975 188,200,000 60,236,691 14,622,689 141,832,296 17,579,062 13,931,960 1,735,342 Pima County FY2013/2014 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND 15-15 Project Name Safe Flush Tanks for Low-Flow Sewers Santa Cruz Interceptor Phase III SCADA Cyber Security Upgrade SCADA Emergency Operations Center SCADA WAN Infrastructure Upgrade SE Houghton Area Recharge Project SE Interceptor Augmentation SE Interceptor Subsurface Biofilter Vapor Treatment Uni Sewer Manhole Rehabilitation # 4 Sewer Manhole Rehabilitation # 5 Sewer Manhole Rehabilitation # 7 Sewer Manhole Rehabilitation # 8 Sewer Manhole Rehabilitation #5 Sewer Utility Modification Program Silverado Pump Station Rehabilitation South Rillito West Central Interceptor Rehab St Mary's Rd & N Cuesta Ave to Speedway Blvd Silverbell State Prison Pump Station Rehabilitation FY13/14 Sub-Regional Facilities Security Improvements System Wide Treatment Rehabilitation & Enhancement System-Wide Conveyance Rehabilitation Program System-wide Odor Control Capital Program System-Wide Sewer Conveyance Augmentation Program Tangerine Rd Force Main Relocation Wilmot Rd & I-10 Manhole Rehabilitation Regional Wastewater Reclamation Total Total Capital Improvement Projects Less: Fleet Services Less: Telecommunications Less: Regional Wastewater Reclamation Total FY 2013/14 Adopted Capital Projects Fund Prior Years Expenditures 11,890,741 462,175 100,000 206,279 515,000 1,042,500 FY 2013/14 Adopted 171,500 5,000 192,825 414,000 1,000,000 450,000 1,500,000 86,000 1,497,882 799,000 1,800,000 507,000 2,411,000 1,000 1,000 1,800,000 1,000 1,000,000 2,500,000 449,000 1,921,000 3,500,000 854,000 2,995,000 4,000,000 1,995,000 8,300,000 3,000,000 11,000,000 2,000,000 3,000,000 3,000,000 11,000,000 2,000,000 1,000,000 111,901,734 57,645,989 26,967,000 23,674,721 1,520,000 Total 175,000 11,895,741 655,000 630,000 2,504,000 4,000,000 6,091,000 1,128,500 1,499,882 800,000 800,000 800,000 800,000 5,600,000 514,000 14,326,000 200,000 913,000 500,000 12,995,000 26,449,000 9,085,000 16,000,000 909,000 3,172,000 821,462,524 311,248,928 269,389,201 (15,108,849) (606,900) (113,094,448) 182,438,731 157,305,312 97,453,249 79,030,692 157,927,237 2,070,989,626 150,000 5,205,000 50,000 456,500 450,000 1,500,000 1,000 121,596 486,658,632 998,635,007 1,169,000 200,000 54,000 3,050,404 113,094,448 FY 2014/15 3,500 FY 2015/16 215,000 1,404,000 750,000 3,076,000 1,000 1,100,000 1,000,000 2,000 799,000 1,000 1,000,000 6,000 6,560,000 199,000 456,500 FY 2016/17 FY 2017/18 1,000,000 493,721 799,000 1,000 799,000 Beyond 1,000 Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name ROMP 32 MGD Reclamation Campus Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 169,042,644 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2013/14 5,724,504 FY 2013/14 0 0 0 0.0 FY 2014/15 13,432,852 FY 2016/17 0 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 500,000 8,481,209 8,981,209 0 (8,981,209) 0.0 Project Description Design, construct, and locate a new Pima County Justice Court and othe County related court facilities. The Pima County Justice Court building will provide for a minimum of 38 courtrooms, as well as office space for departments supporting the courts such as the Constables, the County Public Defender, and Legal Defender. 15-16 Project Name Downtown Court Complex FY 2015/16 0 0 0 0 0.0 0 0 0 0.0 FY 2017/18 0 Beyond 0 Total 188,200,000 FY 2017/18 0 0 0 0.0 Project Justification Pima County Justice Courts are now located in three separate facilities downtown: the Old Courthouse, the Legal Services Building, and leased facilities. The existing facilities are too small for current and projected volumes of work. Capital Expenditures: Prior Years 82,656,767 FY 2013/14 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Beyond Total 34,000,000 28,843,233 0 0 0 0 145,500,000 Increase/(Decrease) from Prior Year O&M Impact FY 2013/14 FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Personal Services Department Facilities Management Supplies & Services Capital 0 0 0 0 0 Revenue Total O&M 0 0 0 0 0 Net Fund Impact 0 0 0 0 0 0.0 0.0 0.0 0.0 0.0 Additional FTEs Project Description Design, construct, and locate a new Pima County Justice Court and othe County related court facilities. The Pima County Justice Court building will provide for a minimum of 38 courtrooms, as well as office space for departments supporting the courts such as the Constables, the County Public Defender, and Legal Defender. Project Justification Pima County Justice Courts are now located in three separate facilities downtown: the Old Courthouse, the Legal Services Building, and leased facilities. The existing facilities are too small for current and projected volumes of work. Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name ROMP Ina Road WPCF HPO Replacement Capital Expenditures: Prior Years 121,467,932 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Department Regional Wastewater Reclamation FY 2013/14 14,662,989 FY 2013/14 1,400,000 1,400,000 0 (1,400,000) 0.0 FY 2014/15 5,701,375 15-17 Biosolids Department Regional Wastewater Reclamation Facilities Capital Expenditures: Prior Years 65,196,565 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2016/17 0 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 0 0 0 0 0 0.0 Project Description Design and construct new facilities and modifications to existing HPO wastewater treatment system at Ina Road WPCF for nutrient removal and biosolids improvements. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. The project will also upgrade the effluent disinfection using an enhanced chlorination process. The project will also include a new operations lab to accommodate the future operations needs. Project Name Ina Road WPCF Improvements FY 2015/16 0 0 0 0 0.0 0 0 0 0.0 FY 2017/18 0 0 0 0 0.0 Project Justification The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process which will remove nitrogen and phosphorus biologically through five stages of anoxic, anaerobic, and aerobic zones. In addition, the project will upgrade the effluent disinfection using an enhanced chlorination process, and will also include a new operations lab to accommodate the future operations needs. FY 2014/15 8,808,334 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Project Description Design and construct new facilities and modifications to increase the biosolids processing capacity of the Ina facility for the immediate future during the overall facility expansion. Design and construct the complete biosolids handling facilities including thickening, digestion, and dewatering for the Ina Road WPCF to process all biosolids from Ina Road WPCF and the new Water Reclamation Campus. The new facilities will be designed to accommodate an upgrade to Class A biosolids production in the future. Total 141,832,296 FY 2017/18 FY 2013/14 1,040,916 0 0 0 0.0 Beyond 0 0 0 0 0.0 FY 2015/16 0 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 75,045,815 0 0 0 0.0 Project Justification The new facilities and modifications will increase the biosolids processing capacity of the Ina facility for the immediate future during the overall facility expansion. Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name Regional Public Safety Communications System Capital Expenditures: Prior Years 43,972,689 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Department Sheriff Department FY 2013/14 19,989,596 FY 2014/15 1,924,514 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 58,578 466,871 58,578 0 (58,578) 0.0 466,871 0 (466,871) 0.0 15-18 Project Description Design, procurement, and deployment of a regional public safety voice and data communications network to serve nineteen fire districts, ten police agencies, and the Pima County Office of Emergency Management and Homeland Security. Collectively these entities are responsible for providing public safety and emergency management services to the Pima County populace and most specifically to their individual jurisdictions. Project Name ROMP Ina Road Expansion WPCF 12.5 Department Regional Wastewater Reclamation MGD Capital Expenditures: Prior Years 57,778,430 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 0 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 65,886,799 0 0 0 0.0 Project Justification County needs a regional public safety voice and data communications network that will serve nineteen fire districts, ten police agencies, and the Pima County Office of Emergency Management and Homeland Security. FY 2013/14 2,458,261 FY 2014/15 0 FY 2015/16 0 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Beyond 0 Total 60,236,691 1,800,000 1,800,000 0 (1,800,000) 0.0 Project Description Design and construct new facilities and modifications to add a 12.5 MGD wastewater treatment system at Ina Road WPCF for nutrient removal. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. Preliminary and primary treatment facilities will be expanded to accommodate the additional 12.5 MGD capacity. The project will also include effluent disinfection using an enhanced chlorination process. 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Justification The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process which will remove nitrogen and phosphorus biologically through five stages of anoxic, anaerobic, and aerobic zones. The project will also include effluent disinfection using an enhanced chlorination process. Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name Psychiatric Hospital Authority) (2004 & Department Facilities Management 2006 Capital Expenditures: Prior Years 42,302,714 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2013/14 876,923 FY 2014/15 0 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0.0 0 0 0 0.0 Project Description Construct a 50 bed psychiatric facility to complement existing psychiatric services at the University Physicians Healthcare Hospital (UPHH) at Kino. This facility will be located adjacent to UPHH to take advantage of medical and other support services provided by the hospital. 15-19 Project Name Roger Road WWTP Demolition Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 1,189,378 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 0 0 0 0 0.0 0 0 0 0.0 Project Justification Currently, Pima County provides inpatient psychiatric services in UPHH. The majority of the psychiatric inpatient beds are located in wings originally designed as medical/surgical nursing units. FY 2014/15 15,942,795 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Project Description Demolish the existing 41 MGD Roger Road WWTP. The existing Roger Road WWTP will be decommissioned and demolished once the new 32-MGD Wastewater Reclamation Campus (WRC) is complete and in operation. Total 43,179,637 0 0 0 0.0 FY 2013/14 14,802,826 0 0 0 0.0 Beyond 0 0 0 0 0.0 FY 2015/16 10,026,976 0 0 0 0.0 0 0 0 0.0 Project Justification Replaced by regional reclamation campus. 0 0 0 0.0 Beyond 0 Total 41,961,975 Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name Valencia Road: Alvernon Road to Wilmot Road RTA 24 Department Transportation Capital Expenditures: Prior Years 10,027,404 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2013/14 13,083,145 FY 2014/15 12,540,897 FY 2016/17 2,048,554 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 15-20 Department Transportation Capital Expenditures: Prior Years 2,615,650 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Beyond 0 Total 37,700,000 1,000 0 0 0 0.0 1,000 0 (1,000) 0.0 Project Description Reconstruct and widen Valencia Road from Alvernon Way to Wilmot Road to a sixlane desert parkway per the adopted RTA plan. Project Name Houghton Rd I-10 to Golf Links Rd RTA 32 FY 2015/16 0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Justification Improvements will accommodate projected increased traffic in the area as well as public safety. FY 2013/14 3,750,000 FY 2014/15 1,250,000 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0.0 Project Description This project is the widening of Houghton Road to a four-lane cross section with multiuse lanes, curbs, storm drains and outside landscaping; the segment between Old Vail Road and Golf Links Road is to have a six-lane cross section. Install new turning lanes and traffic signals as needed at Naranja Road, Lambert Lane, and Overton Road. The limits of this project are changed per memorandum of understanding with the City of Tucson dated May 7, 2004. 0 0 0 0.0 FY 2015/16 0 0 0 0 0.0 0 0 0 0.0 Beyond 25,046,136 Total 32,661,786 0 0 0 0.0 Project Justification The project will reduce congestion and enhance safety along Houghton Road. Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name Communications Emergency Operations Center Department Sheriff Department Capital Expenditures: Prior Years 31,109,949 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2013/14 217,873 FY 2014/15 0 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0.0 0 0 0 0.0 15-21 Project Description Design, construct, and occupy a communication and emergency operations center to co-locate and support the Pima County Sheriff’s Department, Tucson Police Department, Tucson Fire Department, and Pima County Office of Emergency Management & Homeland Security. Project will also include 9-1-1 telecommunications equipment to support the 9-1-1 service requirements of these agencies. Project Name La Canada Drive River Road to Ina Rd RTA 11 Department Transportation Capital Expenditures: Prior Years 19,218,906 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 0 0 0 0 0.0 0 0 0 0.0 FY 2013/14 9,393,003 FY 2014/15 0 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 1,000 0 0 0 0.0 Project Description Widen La Canada from the existing 2/3 lane roadway to 4 lanes with medians, turn lanes, bike lanes, sidewalks, equestrian paths, and new drainage structures at wash crossings throughout the corridor. 0 0 0 0.0 1,000 0 (1,000) 0.0 Total 31,327,822 0 0 0 0.0 Project Justification In 2004 voters authorized the County to design, communication and emergency operations center to Pima County Sheriff’s Department, Tucson Police Department, and Pima County Office of Emergency Security. FY 2015/16 2,715,854 Beyond 0 construct, and occupy a co-locate and support the Department, Tucson Fire Management & Homeland Beyond 0 Total 31,327,763 6,500 0 0 0 0.0 6,500 0 (6,500) 0.0 Project Justification The improvements will benefit the area by accommodating the existing and projected increased traffic in the area as well as improve vehicular, pedestrian, bicycle, and equestrian safety. In addition, the improved drainage will provide all weather crossings thus improving the overall mobility for emergency providers, residents, and citizens using this route. Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name Ina Rd WPCF Improvements Class A Biosolids Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 1,811,552 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2013/14 4,478,558 FY 2014/15 19,519,890 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 15-22 Department Regional Flood Control Capital Expenditures: Prior Years 4,363,327 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Beyond 0 Total 30,810,000 451,000 451,000 0 (451,000) 0.0 0 0 0 0.0 Project Description Design and construct new facilities and modifications to upgrade the Biosolids production from Class B to Class A. Project Name El Caorazon de los Tres Rios Del Norte FY 2015/16 5,000,000 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Justification The upgraded facilities are expected to be constructed after the completion of the Ina Road WPCF capacity and effluent quality upgrades. As the upgrades continue the need to produce Class A biosolids is a major concern. Planning and possibly design and construction will be completed during the ROMP Program time frame. FY 2013/14 750,000 FY 2014/15 2,000,000 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0.0 Project Description El Corazon de los Tres Rios del Norte project planning and property acquisition of CalPortland Properties along the Santa Cruz River and Sunset Road. 0 0 0 0.0 FY 2015/16 2,000,000 0 0 0 0.0 0 0 0 0.0 Beyond 21,527,422 Total 30,640,749 0 0 0 0.0 Project Justification Project will conduct planning and hydrologic studies necessary to support the future roadway improvements to Silverbell Road and Sunset Road. Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name Floodprone Land Acquisition Program Department Regional Flood Control District Capital Expenditures: Prior Years 21,711,195 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2013/14 2,000,000 FY 2014/15 1,000,000 FY 2016/17 1,000,000 FY 2017/18 1,000,000 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0.0 0 0 0 0.0 Project Description Acquire land for the purpose of removing residents and personal property from areas subject to severe flood and erosion hazards. 15-23 Project Name La Cholla Boulevard: Overton Road RTA 04 Department Transportation Magee Road to Capital Expenditures: Prior Years 16,396,373 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 1,000,000 0 0 0 0.0 0 0 0 0.0 Beyond 1,000,000 0 0 0 0.0 Project Justification The acquisition of floodprone lands provide multiple community benefits including natural moderation of floods by reducing flow velocities, increased groundwater recharge, protection of wildlife habitat, and preservation of open space. FY 2013/14 9,000,000 FY 2014/15 495,000 FY 2016/17 2,168,829 FY 2017/18 300,000 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2015/16 0 1,000 0 0 0 0.0 Project Description Widen La Cholla to a 4-lane desert parkway between Tangerine Road and Magee Road including a raised landscaped median, a new 4-lane bridge at the Canada del Oro Wash north of Magee Road, and bike lanes in both directions. Install new turning lanes and traffic signals as needed at Naranja Road, Lambert Lane, and Overton Road. Total 28,711,195 0 0 0 0.0 1,000 0 (1,000) 0.0 0 0 0 0.0 0 0 0 0.0 Project Justification Provide a parkway-type alternative route to Oracle Road. Beyond 0 Total 28,360,202 Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name System-Wide Conveyance Rehabilitation Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2013/14 0 FY 2014/15 449,000 FY 2016/17 11,000,000 FY 2017/18 11,000,000 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0.0 0 0 0 0.0 Project Description PCRWRD is focused on rehabilitating, repairing, or replacing the aging conveyance system throughout Pima County in compliance with the Capacity, Management, Operation, and Maintenance (CMOM) permit. 15-24 Project Name La Canada Drive: Ina Road to River Road Department Transportation Capital Expenditures: Prior Years 19,218,906 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 4,000,000 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 26,449,000 0 0 0 0.0 Project Justification Planned rehabilitation of the conveyance system will reduce the possibility of potential failures and their associated liabilities, including environmental concerns and sanitary sewer overflows resulting in regulatory fines. FY 2013/14 9,393,003 FY 2014/15 0 FY 2015/16 2,715,854 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Beyond 0 Total 31,327,763 2,600 0 0 0 Project Description Widen La Canada from the existing 2/3 lane roadway to 4 lanes with medians, turn lanes, bike lanes, sidewalks, equestrian paths, and new drainage structures at wash crossings throughout the corridor. 2,600 0 (2,600) 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Justification The improvements will benefit the area by accommodating the existing and projected increased traffic in the area as well as improve vehicular, pedestrian, bicycle, and equestrian safety. In addition, the improved drainage will provide all weather crossings thus improving the overall mobility for emergency providers, residents, and citizens using this route. Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name Broadway Boulevard: Euclid Avenue to Campbell RTA17 Department Transportation Capital Expenditures: Prior Years 1,347,247 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2013/14 0 FY 2014/15 0 FY 2016/17 5,000,000 FY 2017/18 5,500,000 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0.0 0 0 0 0.0 Project Description Increase the number of lanes on Broadway Boulevard from Euclid Avenue to Campbell, including improved intersections, traffic signals, a landscaped median, multiuse lanes, sidewalks, street lighting, storm drains, public art, and other urban arterial features. Replace the current five-lane section with a contemporary urban arterial. 15-25 Project Name Pavement Preservation Program FY2014 Department Transportation Capital Expenditures: Prior Years 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 0 0 0 0 0.0 0 0 0 0.0 Project Justification Reduce congestion and enhance safety along Broadway Boulevard as well as providing significant opportunities to revise the urban streetscape and development pattern along Tucson's main street. FY 2014/15 5,000,000 FY 2016/17 5,000,000 FY 2017/18 5,000,000 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Project Description The purpose of this project is to rehabilitate existing urban arterial and collector streets and rural roads that have experienced various degrees of deterioration. Pavement preservation alternatives will extend roadway life and provide improved riding and driving conditions. Total 25,000,000 0 0 0 0.0 FY 2013/14 5,000,000 0 0 0 0.0 Beyond 13,152,753 0 0 0 0.0 FY 2015/16 5,000,000 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 25,000,000 0 0 0 0.0 Project Justification Roadways selected for pavement preservation measures are structurally sound, but do require varying degrees of preservation treatment to mitigate further degradation. Pavement preservation work is a maintenance function that has been routinely handled by PCDOT's Maintenance & Operations Division; however, because of current departmental budget restrictions available funds to do this work can only be spent in the capital improvement program. This is the reason for the creation of this project. Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name Magee Road/Cortaro Farms Road: Corridor Study & Thornydale Road to Mona Lisa Department Transportation Capital Expenditures: Prior Years 22,197,101 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2013/14 886,818 FY 2014/15 0 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0.0 0 0 0 0.0 15-26 Project Description Following the Cortaro Farms Road alignment between Thornydale Road and Shannon Road, this project widens Magee Road to a 4-lane arterial between Thornydale and La Canada and includes a raised landscaped median, bike lanes in each direction, and ADA-accessible sidewalks. In addition, the project includes the elimination of the “jog” in the road alignment that currently exists at La Cholla Boulevard, a new bridge, additional turn lane, signalization and intersection improvements at Thornydale Road, both Shannon Road intersections, and La Cholla Boulevard, and new culverts throughout to convey a 100-year peak discharge under the road. Project Name Magee Road/Cortaro Farms Road: Mona Lisa to La Canada Department Transportation Capital Expenditures: Prior Years 22,821,841 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 1,350,000 0 0 0 0.0 0 0 0 0.0 Project Justification This project will provide continuous east-west connectivity in the urbanized northwest area and improve safety by eliminating rural roadway stretches and the roadway “jog” at La Cholla Boulevard. FY 2014/15 0 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Project Description Realigns and improves the Magee/LaCholla Intersection and change 2-lane roadway to a 4-lane desert parkway with sidewalks and bike lanes. Total 24,433,919 0 0 0 0.0 FY 2013/14 10,000 0 0 0 0.0 Beyond 0 0 0 0 0.0 FY 2015/16 699,300 0 0 0 0.0 0 0 0 0.0 Beyond 0 0 0 0 0.0 Project Justification The project will reduce congestion and improve safety and mobility. Total 23,531,141 Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name Sunset Rd Silverbell Rd to I-10 to River Rd RTA 08 Department Transportation Capital Expenditures: Prior Years 124,509 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2013/14 2,500,000 FY 2014/15 2,800,000 FY 2016/17 1,000,000 FY 2017/18 1,770,000 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0.0 0 0 0 0.0 Project Description Design and construct Sunset Road from Silverbell Road across I-10 to River Road including two travel lanes, a center turn lane, a new bridge across the Santa Cruz River, a new railroad grade separation, bike lanes in each direction, and curbs with ADA-accessible sidewalks. 15-27 Project Name Valencia Road: Mark Road to Wade Road RTA 21 Department Transportation Capital Expenditures: Prior Years 4,242,259 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 12,756,000 0 0 0 0.0 0 0 0 0.0 Project Justification This project adds a new connection across the Santa Cruz River and I-10 into the urban area via the Sunset Road extension to I-10 and to River Road. FY 2014/15 11,944,742 FY 2016/17 1,563,000 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Project Description Widen Valencia Road between Ajo Highway and Mark Road to a 4-lane desert parkway, with 4 travel lanes; raised, landscaped median; bike lanes in each direction; ADA-accessible sidewalks; and continuous street lighting with additional turn lanes, signalization and intersection improvements at Ajo Highway. Total 20,950,509 0 0 0 0.0 FY 2013/14 3,174,159 0 0 0 0.0 Beyond 0 0 0 0 0.0 FY 2015/16 0 0 0 0 0.0 0 0 0 0.0 Project Justification Improve traffic flow and intersection safety. 0 0 0 0.0 Beyond 0 Total 20,924,160 Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name Thornydale: Cortaro Farms Road to Linda Vista Boulevard Department Transportation Capital Expenditures: Prior Years 953,412 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2013/14 0 FY 2014/15 0 FY 2016/17 8,000,000 FY 2017/18 10,800,000 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0.0 0 0 0 0.0 15-28 Project Description Widens the existing Thornydale Road to a four-lane divided cross section with raised landscape median, outside curbs, multi-use lanes, storm drains, landscaping and noise mitigation and screening adjacent to residential areas where warranted. The project will include a drainage structure to carry Hardy Wash and other transverse drainages under Thornydale Road. Note: reflects planning and design costs after FY 1996/97. Project Name Kinney Road: Ajo Way to Bopp Road Department Transportation Capital Expenditures: Prior Years 3,369,980 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2015/16 909,755 0 0 0 0.0 0 0 0 0.0 Project Justification The project will reduce traffic congestion and enhance safety along Thornydale Road as well as improving access and safety in the vicinity of Arthur Pack Regional Park and Mountain View High School. FY 2014/15 2,028,629 FY 2016/17 7,919,500 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 Project Description Widens Kinney Road to four lanes with improved shoulders, roadside drainage, and landscaping. The median treatment will be either a raised landscape median or a twoway median left-turn lane pending further evaluation of local area access and circulation requirements. Total 20,663,167 0 0 0 0.0 FY 2013/14 0 0 0 0 0.0 Beyond 0 0 0 0 0.0 FY 2015/16 7,067,500 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 20,385,609 0 0 0 0.0 Project Justification The project will reduce congestion and enhance safety along Kinney Road. Pima County FY2013/14 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2013/2014 - 2017/2018 AND BEYOND Project Name Drexel Road: Alvernon Way Department Transportation Tucson Boulevard to Capital Expenditures: Prior Years 42,580 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2013/14 0 FY 2014/15 0 FY 2016/17 0 FY 2017/18 0 FY 2013/14 Increase/(Decrease) from Prior Year FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 0 0 0 0.0 15-29 Project Description Reconstruct and widen Drexel Road including two traffic lanes in each direction, multiuse lanes, outside curbs, storm drains, landscaping and neighborhood noise mitigation if warranted. The roadway median will be either a raised landscape median or a two-way left-turn lane to be determined by further study of local access and circulation needs. Significant improvements will be made in the drainage along the roadway and in the roadway profile where it intersects the north-south street system. 0 0 0 0.0 FY 2015/16 0 0 0 0 0.0 0 0 0 0.0 Beyond 19,957,420 0 0 0 0.0 Project Justification The project will reduce congestion and enhance safety. Total 20,000,000 This page intentionally left blank. 15-30 Pima County FY 2013/2014 Adopted Budget SUPPLEMENTAL INFORMATION SUMMARY Page Glossary of Terms and Acronyms ............................................................................................. 16-2 Department Listing ..................................................................................................................... 16-24 Pima County Budget Policies .................................................................................................... 16-29 Pima County Debt Policies and Practices ................................................................................ 16-38 Pima County Bonding Disclosure, Accountability & Implementation .................................... 16-42 Long Term Debt Service Schedules .......................................................................................... 16-49 Valuation of Property for Taxing Purposes In Arizona ............................................................ 16-56 Components of Arizona’s Property Tax System ...................................................................... 16-57 Full Cash Values by Class: 2009 - 2013 .................................................................................... 16-58 Limited Values by Class: 2009 - 2013 ........................................................................................ 16-59 Assessment Ratios by Class: 2009 - 2013 ................................................................................ 16-60 Secondary Net Assessed Values by Class: 2009 - 2013 .......................................................... 16-61 Primary Net Assessed Values by Class: 2009 - 2013 ............................................................... 16-62 Property Tax Levies and Collections - Ten Year History ......................................................... 16-63 Property Tax Rates-Direct and Overlapping Governments - Ten Year History ...................... 16-64 Pima County Population, Cities & Towns, and Unincorporated Areas: 2000 - 2012 .............. 16-65 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2012, 2020, 2030, 2040, 2050........................................................... 16-66 Pima County Population & Employment - Ten Year History.................................................... 16-67 Addresses & Telephone Numbers............................................................................................. 16-68 16-1 Pima County FY 2013/2014 Adopted Budget GLOSSARY OF TERMS AND ACRONYMS Account - An individual item of expenditure or revenue used in line item budgeting, e.g., books, out-ofstate travel, overtime, court fees, interest. The term Object has replaced Account in the County’s new business system. Accounting Method (Accrual Basis & Modified Accrual Basis) - Under the accrual method, revenues are recognized when they are earned, and expenses are recognized when they are incurred. The budgets of the proprietary funds are presented using the accrual basis. Under a modified accrual method, revenues are recognized when they are measurable and available to finance expenditures. Expenditures, on the other hand, are generally recognized when incurred. (Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year.) The budgets of the governmental funds are presented on a modified accrual basis. Activity - An effort of a department that contributes to the achievement of a program objective. The smallest operational element of a strategic budget, organized as follows: - Program - Service - Activity Ad Valorem Tax - A tax based on the value of property. ADA - Americans with Disabilities Act - An enactment to protect the employment and accessibility rights of disabled individuals. Adopted Budget - Per ARS §42-17105, the Board of Supervisors shall “....finally determine and adopt estimates of proposed expenditures” and such “adopted estimates” shall “constitute the budget of the County .... for the current fiscal year.” Per statute, this must be done on or before the fourteenth day before the day on which the Board levies taxes (which, in turn, must be done on or before the third Monday in August each year). AFCAP - Actual Full Cost Allocation Plan - The plan that identifies the costs of support services provided by the central service departments of Pima County to its operating departments and special revenue, internal service, and enterprise fund departments. The AFCAP for a given fiscal year is based on the actual expenditures of the prior fiscal year. The plan is prepared annually by the Financial Control & Reporting Division of the Department of Finance and Risk Management. AGAVE - Software used by Pima County Superior Court and Clerk of the Superior Court, primarily for case management, calendaring, arbitration tracking and statistical data collection of criminal, civil, and family law cases. AHCCCS - Arizona Health Care Cost Containment System - The Arizona Medicaid alternative program that provides prepaid (capitation rate) health care for eligible citizens through health maintenance organizations or fee for service programs. Alcoholic Beverage License Revenue - Intergovernmental revenue from the State of Arizona, whereby Pima County receives $3,000 each time a new liquor license is granted to a business operating in the unincorporated area of the county. ALTCS - Arizona Long Term Care System - The Arizona Medicaid alternative program for long term care added to the AHCCCS program effective January 1, 1989. 16-2 Pima County FY 2013/2014 Adopted Budget AMS Advantage - Computerized central data system that performs the County's accounting and financial reporting functions. AMS Advantage replaced the County’s FMS accounting and financial reporting system on July 1, 2011. Annualized Cost - Operating cost incurred at annual rates for a portion of the prior fiscal year and which must be incurred at similar rates for the entire twelve months of the succeeding fiscal year. Antiracketeering Fund - A group of special revenue funds administered pursuant to ARS §132314.03. The County Attorney and the Sheriff administer their own antiracketeering funds. The County Attorney’s fund includes funds held for other local law enforcement agencies. Racketeering is defined as any illegal act committed for financial gain. AOC Retirement Plan - Administrative Office of Courts Retirement Plan - A qualified pension plan under the Corrections Officer Retirement Plan (CORP) that provides retirement and other benefits to County judiciary probation, surveillance, and juvenile detention officers. The AOC Retirement Plan is administered by the Public Safety Personnel Retirement System (PSPRS). Appropriation - A legal authorization granted by the County Board of Supervisors to make expenditures/expenses and to incur obligations for specific purposes during a fiscal year. Appropriation Unit - A budgetary Chart of Accounts element in the County’s financial and budgeting systems that comprises the budget for a group of accounts, such as Personnel Services. Use of the Appropriation Unit enforces budgetary controls at the Department level. When the entire budget for a group of accounts (appropriation unit) has been used, no additional expenses can be charged or encumbered to that appropriation unit without increasing its budget. Moving budgetary authority from one Appropriation Unit to another is handled through the Planning and Budgeting System. ARRA - American Recovery and Reinvestment Act - Federal legislation enacted during February 2009 to speed the nation's economic recovery, create and save jobs, and provide services to people affected by the recession. The economic stimulus measures provided by the ARRA include investment in the areas of community and economic development, infrastructure, human services, transportation, and workforce development. ARS - Arizona Revised Statutes - The revision and codification of the laws of the state of Arizona of a general or public nature and enacted into law as the Arizona Revised Statutes, Laws 1955, Third Special Session, Chapter 3. ASRS - Arizona State Retirement System - A defined benefit plan as described in section 414(j) of the Internal Revenue Code that provides retirement and other benefits to state employees and employees of participating state political subdivisions not covered by one of the Public Safety Personnel Retirement System (PSPRS) plans. Most Pima County employees are members of the ASRS. Assessed Valuation - An annual determination of the just or fair value of real estate or other property by the County Assessor and the Arizona Department of Revenue as a basis for levying taxes. Assessment Ratio - The percentage factor determining the taxable value of property for each of the various legal classes in Arizona. Ratios are set by the State Legislature. The table “Assessment Ratios By Class For Tax Years 2009–2013” presented in this section shows a history of assessment ratios. 16-3 Pima County FY 2013/2014 Adopted Budget Base Budget - The base budget is the prior year’s budget adjusted for known financial changes, such as the annualization of approved prior year supplemental packages and prior year salary and benefit adjustments. Board of Deposit - The Board of Supervisors, sitting as the Board of Deposit, designates the servicing bank for the deposits of state and County monies. ARS §35-325 specifies the requirements and procedures which govern the conduct of this board. Bond - A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date in the future (called the maturity date), together with periodic interest at a specific rate. Bond Implementation Ordinances - Ordinances Nos. 1997-35, 1997-80, 2004-18, and 2006-29 that schedule the sale of bonds authorized by Pima County voters in the May and November 1997 bond elections, the May 2004 bond election, and the May 2006 bond election. These ordinances also establish basic parameters as to how the County will program capital improvements funded with bond revenues. Compliance with these restrictions is governed by Truth in Bonding ordinances, which provide specific guidance on bonding disclosure, accountability, and implementation. Bond Principal - The face value of a written promise to pay a specified sum of money at a specified date(s) in the future, called the maturity date(s). Branch - A Branch consists of two categories: Pima County or Agency. All accounting entities are defined as one or the other and are summarized as such. A Branch is the highest summarization on the organizational chart. Budget - A financial plan consisting of an estimate of proposed expenditures/expenses and their purposes for a given period along with the proposed revenue for financing them. Budget Amendment Process - Procedure a department must follow in order to request modification of its adopted budget. Budget amendments must be approved by the Board of Supervisors. Budget Stabilization Fund - Prior to fiscal year 1999/2000, the only method of managing budget exceedences was to reserve funding for this purpose in the Board of Supervisors’ Contingency fund. In fiscal year 1999/2000, this process was further developed and institutionalized through the establishment of the Budget Stabilization fund within the General Fund budget. Items which are funded in Budget Stabilization include planned salary compensation, and approved department supplemental packages, where the exact timing or details of the project are not yet determined. Budget System – See Planning and Budgeting System. Bureau - A Bureau is a group of units that perform a department’s line of business. Business Licenses and Permits - Revenues derived from businesses and occupations that must be licensed before operating in the unincorporated area of Pima County, i.e., licenses for itinerant peddlers, pawn broker businesses, initial application fees for industrial users of the wastewater system, the initial license to provide cable TV services to residents, and periodic operating charges levied on providers of cable TV services. Most revenues come from operating charges for cable TV in the unincorporated area and the use of County owned rights-of-way by cable and other telecommunications companies. CAA - Community Action Agency - Refers to grants administered by the Community Services, Employment & Training Department to assist community agencies in providing services to families and individuals living at or below poverty level. 16-4 Pima County FY 2013/2014 Adopted Budget Cabinet - A Cabinet is a method of categorizing each department based on functional area. There are five broad functional areas: General Government Services, Community Resources, Justice & Law, Health Services, and Public Works. CAFR - Comprehensive Annual Financial Report - The official annual report for Pima County prepared in accordance with generally accepted accounting principles (GAAP) and in conformance with standards of financial reporting as established by the Governmental Accounting Standards Board (GASB) using guidelines recommended by the Government Finance Officers Association (GFOA). The CAFR includes financial statements and analysis, along with statistical data on financial, nonfinancial, and demographic trends. It is also used by bond rating agencies, such as Moody’s, Standard & Poor’s, and Fitch, to determine credit risk, and thus interest rates, for bonds issued by the County. Capital Expenditures - An expenditure by all funds, including Proprietary Funds, for the acquisition of, or addition to, a fixed asset that costs more than $1,000 and has a useful life of at least one year. Capital Expenditures Object Level - A collection of capital expenditure/expense accounts grouped and assembled by type for budgeting purposes. Capital Project - Construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the Capital Improvement Program (CIP). Capital Project Expenditures - Expenditures for construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the CIP. Capital Projects Fund - A fund used to account for financial resources to be used for the acquisition, remodeling, or construction of major capital facilities (other than those financed by Proprietary Funds). Carryover Appropriations - Amounts budgeted in the current fiscal year for expenditures that were originally budgeted in the previous fiscal year and for which obligations have been incurred that cannot be met by the end of the previous fiscal year. Carryover appropriations for General Fund departments are reserved in prior year carryovers within the Contingency department. All carryovers must be approved by the County Administrator. CDBG - Community Development Block Grant - Housing and Urban Development block grant funds to be used for increasing available housing and to assist in the physical improvement of low and moderate income communities. Charges for Services - Fees charged for performance of a service. Chart of Accounts - Elements used to identify and classify all financial and budget data. Some of the Chart of Accounts elements include Fund, Cabinet, Department, Appropriation Unit, Revenue Source, Object, and Balance Sheet Account. CIP - Capital Improvement Program - A program outlining all the acquisition, remodeling, and construction of projects costing $100,000 or more to be undertaken by Pima County during the current budget year and the following four fiscal years. CJEF - Criminal Justice Enhancement Fund - A special fund derived from a 47 percent surcharge on all traffic fines collected. The state treasurer administers the funds and allocates them among different agencies such as law enforcement, courts, and health services. Classification - A title and code assigned to a grouping of similar personnel positions as described in the appropriate class specification (the official document defining the type and level of duties and responsibilities and the minimum qualifications of positions assigned to a particular classification). 16-5 Pima County FY 2013/2014 Adopted Budget COLA - Cost of Living Adjustment - An adjustment of the compensation rates of regular County employees who are not elected officials. The frequency of such adjustments is determined by the Board of Supervisors, as is the manner in which the COLA is applied. Combined Property Tax Rate - The overall rate at which property is taxed, including both the primary property tax rate and secondary property tax rate. Community Resources - The organizational entity comprised of the following departments: Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library District; Economic Development & Tourism; Kino Sports Complex; Natural Resources; Parks & Recreation; School Superintendent; and the Stadium District. Contingency Funds - Funds reserved by the Board of Supervisors for services or programs which the Board may release for departments to use during the course of the fiscal year. The current categories are Prior Year Carryovers, General Contingency (unreserved), Budget Stabilization, Tax Reduction/Debt Retirement, and General Fund Reserve. COPs - Certificates of Participation - A common form of lease-purchase financing, Certificates of Participation are lease-purchase agreements that are divided into fractions and sold to multiple investors, similar to stocks, usually in $5,000 denominations. COPs are tax-exempt agreements that fund capital improvement projects, with the underlying project assets serving as collateral for investors who receive a share of whatever revenue is derived from the lease or lease-purchase. COPS Grants - As a component of the U.S. Department of Justice, the Office of Community Oriented Policing Services (COPS) was created through the Violent Crime Control and Law Enforcement Act of 1994. Funds from COPS Grants are used to advance the practice of community policing, provide training and technical assistance at all levels of law enforcement, and provide resources to acquire and deploy innovative crime-fighting technologies. CORP - Corrections Officer Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to various state and municipal corrections/detention employees, county detention officers, and non-uniformed county sheriff department employees whose primary duties require direct contact with inmates. The CORP is administered by the Public Safety Personnel Retirement System (PSPRS). Cost Allocation Plan - The documents identifying, accumulating, and allocating or developing billing rates based on the allowable cost of services provided by a governmental unit to its departments. Pima County uses an Internal Cost Allocation Plan to recover indirect costs from Enterprise Funds, Internal Service Funds, and some Special Revenue Funds. The County recovers indirect costs based on a combination of actual costs and usage information from prior fiscal years. Pima County uses a second Cost Allocation Plan to recover indirect costs from federal grant programs. This plan is prepared following federal guidelines specified in OMB Circular A-87. County Administration - See General Government Services County Free Library District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 24, and Title 11, Chapter, 7, to provide county residents with free and equitable access to information resources needed for full participation in the community and for the enrichment of individual lives. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the County Free Library District, is authorized to levy a secondary property tax on all property within the district to fund necessary expenditures/expenses for the benefit of property holders in the district. 16-6 Pima County FY 2013/2014 Adopted Budget Debt Service Fund - A segregated fund used to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. Debt Service Requirement - The amount of money required to pay both the interest and principal on outstanding debt over a set period of time. Department - An aggregation of Bureaus/Divisions that share a specific common purpose and are administered by a single director/manager or elected official. “Department” should not be confused with “Functional Area,” which is a grouping of departments sharing a broad common purpose. In the accounting and budget systems, units are denoted by a four digit alphanumeric code. DSH - Disproportionate Share Hospital Program - Program whereby hospitals that serve a disproportionate number of low income patients receive a separate payment in addition to their standard Medicare and/or Medicaid reimbursement. Pass through funding is received by Pima County from the Arizona Board of Regents and paid to AHCCCS as the state match to draw down federal DSH matching funds. Direct Cost - A cost that can be identified with a specific cost objective and not a common, joint, or collective purpose. Discretionary Programs - Programs that are not mandated by law or any other authority. Division - An element or segment of government that is organized as a specific administrative or functional unit. ECAP - Employee Combined Appeal Program - The annual Pima County work site fund raiser, allowing employees to contribute to their favorite charity through payroll deduction or a one time donation. Economic Estimates Commission - Commission mandated under the Arizona Constitution to establish each year an aggregate expenditure limitation from local revenues for counties, cities and towns, community college districts, and local school districts. Enterprise Fund - A fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. EORP - Elected Officials' Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to state and county elected officials, supreme court justices, superior court and court of appeals judges, and full-time superior court commissioners. The EORP is administered by the Public Safety Personnel Retirement System (PSPRS). 16-7 Pima County FY 2013/2014 Adopted Budget Excise Tax - A tax imposed by federal, state, or local governments on the sale or consumption of specific goods or services. In its broadest meaning, an excise tax is similar to a sales tax, which typically levies a fixed percentage tax on the monetary value of goods or services when purchased by consumers. Title 42, Chapter 6, Article 3, of the Arizona Revised Statutes allows the voters in most Arizona counties to enact countywide jail facilities, capital projects, and transportation excise taxes. More than twenty years ago, the County approved a 1 percent tax (now 6 percent) on the rental of hotel/motel rooms in the unincorporated area of the County, and in May 2006 voters approved the Regional Transportation Authority’s countywide 0.5 percent transportation excise tax. Upon the unanimous vote of the Board of Supervisors, the County is allowed by statute to enact up to a 0.5 percent general county excise tax. At this time, Pima County does not impose such a general excise tax. (Also see Sales Tax and Transaction Privilege Tax.) Exemption from Property Taxes - The Arizona Constitution exempts property held by federal, state, or local governments and educational, charitable, and religious nonprofit organizations from property tax. Widows/widowers and disabled persons are eligible for partial exemptions determined by income and the value of their property. All household goods used in a residence and owned by the user are also exempt from a personal property tax. Expenditure - The outflow of funds paid for goods or services in funds other than the Enterprise Fund and Internal Service Fund departments (the Proprietary Funds). Expenditure Limitation - On June 3, 1980, Arizona voters approved Arizona Constitution, Article IX, Sections 20 and 21, prescribing an annually adjusted expenditure limitation for each county, city, town, and community college district. The purpose of the expenditure limitation is to control expenditures and limit future changes in spending to adjustments for inflation, deflation, and population growth. Expense - The value of goods and services consumed in the process of operating Proprietary Fund departments. Facilities Renewal Fund - A fund established, subject to annual appropriation, to provide resources for the on-going need to repair and rehabilitate existing, aging County buildings. FARE - Fines/Fees and Restitution Enforcement - A program administered by the Arizona Supreme Court to assist courts in obtaining payment for court ordered fines, fees, and restitution cases in default. Fill The Gap - A funding mechanism enacted by the state in 1999 to provide counties with resources to improve criminal case processing. A state appropriation in addition to a seven percent surcharge on court fines and forfeitures, as well as a five percent contribution of court collections by each county to its own Local Courts Assistance Fund, provides funding for this program. Fines and Forfeits - Revenue from penalties imposed for the commission of statutory offenses, violation of lawful administrative rules and regulations, neglect of official duty, and the forfeiture of deposits held as performance or appearance guarantees. Fire District Assistance Tax - Established by ARS §48-807, which requires, in part, that the Board of Supervisors shall “levy a County Fire District Assistance Tax on the taxable property in the County....” The funds raised by this secondary property tax supplement the operating budgets of the nineteen fire districts in the county. Flood Control District - See Regional Flood Control District. FMAP - Federal Medical Assistance Percentage - The share of each state’s Medicaid program paid by the federal government. The share runs from a minimum of 50% to a maximum of 83%, and is determined by the per capita income of each state. 16-8 Pima County FY 2013/2014 Adopted Budget Forecast - A projection of future revenues, expenses, population, building permits, assessed values, etc. based on historical and current economic, financial, and demographic information. FTE - Full Time Equivalent - Decimal conversion of the number of hours authorized for a position into a full time position. One FTE is defined as 2,080 funded hours per fiscal year, i.e., one FTE represents 26 pay periods per fiscal year times 80 hours per pay period for 2,080 hours per fiscal year. Full Cash Value - The appraised value of a property approximating the “market value” of the property. The Full Cash Value is used to determine the Secondary Net Assessed Value which is then used to levy Secondary Property Taxes. Functional Area - Grouping of departments with similar programs and services. Groupings used by Pima County are: Community Resources, General Government Services, Justice & Law, Health Services, and Public Works. Fund - A system of accounts that segregates all financial transactions for restricted or designated uses by a government entity. The fund categories used by Pima County are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds, and Internal Service Funds. (Also see individual fund definitions.) Fund Balance - The difference between the assets and liabilities of governmental funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. FY - Fiscal Year - A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. For Pima County, the fiscal year is from July 1 through June 30. GASB - Government Accounting Standards Board - An independent, rule making body that establishes and improves standards of financial accounting and reporting for state and local governments. It is recognized as the official source of generally accepted accounting principles for state and local governments. Organized in 1984, GASB is the successor to the National Council on Governmental Accounting, whose standards remain in force unless amended or superseded by the GASB. General Fund - The General Fund is the County’s principal financing vehicle for general government services and is funded largely by primary property tax revenue and state shared sales tax revenue. General Fund Reserve - An amount of money held to cover expenses associated with unforeseen events. The reserve is a contingency expense budgeted at five percent or more of general fund revenues in accordance with the recommendations of the Government Finance Officers Association (GFOA). Such a reserve is looked upon favorably by bond underwriters. Maintaining this reserve has the effect of lowering the interest rates on bonds sold by the County. General Government Services (formerly County Administration) - The organizational entity comprised of the departments of Assessor, Board of Supervisors, Clerk of the Board, Communications Office, County Administrator, Elections, Finance and Risk Management, Facilities Management, Fleet Services, Human Resources, Information Technology (includes Telecommunications, an internal service fund department), Non Departmental (Contingency, Debt Service, General Government Revenues, Mandated Payments, and Non Departmental), Office of Sustainability and Conservation, Office of Emergency Management and Homeland Security, Procurement, Recorder, and Treasurer. General Obligation Bonds - Bonds backed by the full faith and credit of Pima County used to finance a variety of public projects. These bonds require voter approval. General Obligation Bonds are limited tax bonds that are secured by the County’s secondary property tax. 16-9 Pima County FY 2013/2014 Adopted Budget GFOA – Government Finance Officers Association - A professional association of state, provincial, and local government finance officers in the U.S. and Canada founded to enhance and promote professional management of government for the public benefit by identifying and developing financial policies and practices. GME - Graduate Medical Education Program - Postgraduate training program for physicians after medical school, also known as a residency program. Pass through funding is received by Pima County from the Arizona Board of Regents and paid to AHCCCS as the state match to draw down federal GME matching funds. Governmental Funds - Funds that are used to account for the County’s expendable financial resources and related current liabilities, except those accounted for in Proprietary Funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. Graffiti Abatement Program - A Pima County Department of Transportation program that provides graffiti removal service free of charge to private, residential property owners in the unincorporated area of the county. Grants - Contributions or gifts of cash or other assets from another government or private entity to be used or expended for a specified purpose, activity, or facility. HAVA - Help America Vote Act - A federal law that established a program to provide funds to states to replace punch card voting systems; established the Election Assistance Commission to assist in the administration of Federal elections and to otherwise provide assistance with the administration of certain Federal election laws and programs; established minimum election administration standards for states and units of local government with responsibility for the administration of federal elections; and for other purposes. Pima County may use HAVA funds approved in 2009 for voting equipment/machines, voter registration enhancements, voter education above the amount in the County maintenance of effort, poll worker recruitment and training above the amount in the County maintenance of effort, and/or other elections projects that can be approved as HAVA projects by the Arizona Secretary of State and do not supplant County maintenance of effort. Approval must be given by the Arizona Secretary of State prior to spending any funds. HBTF - Health Benefits Trust Fund - A new internal service fund starting July 1, 2013 as a selfinsurance program to provide medical, dental, life insurance and other health-related ancillary services to Pima County employees and their families. The primary sources of revenue for the fund are premium payments from employees and the County. Arizona law requires that the funding for the self-insurance program be deposited in a trust established by the Pima County Board of Supervisors to satisfy the requirements of Arizona Revised Statutes §11981. The approved trust document establishes Board of Trustees of qualified individuals that is appointed by and responsible to the Board of Supervisors for oversight of the trust. Health Services - An organizational entity comprised of the departments of Environmental Quality, Health, Office of Medical Services, and Solid Waste Management. HELP - Highway Extension/Expansion Loan Program - A financing mechanism established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you-go. 16-10 Pima County FY 2013/2014 Adopted Budget HHW - Household Hazardous Waste Program - A program to educate the public about the concerns and problems of household chemical disposal and to provide collection sites to divert household chemicals from the sewerage system and landfills. HIDTA - High Intensity Drug Trafficking Area - Investigation and enforcement efforts involving complex drug related activities in high drug trafficking areas. The HIDTA program is supported by federal grant funding. Hotel/Motel Bed Tax - See Excise Tax and Transient Lodging Excise Tax. HSA - Health Savings Account - A tax-exempt trust or custodial savings account set up by an employee to pay or reimburse current and future qualified medical expenses. Enacted under provisions of the Internal Revenue Code, it is an alternative to traditional health insurance. An employee must be covered by a high deductible health plan and can contribute tax-free earnings to the HSA each year up to set limits. The necessary minimum deductible and maximum contribution levels are indexed for inflation over time. HURF - Highway User Revenue Fund - Funds allocated by the state to fund the construction and maintenance of the County’s highway and street system. This is the primary funding source for the Transportation Department and provides funds for the construction and maintenance of the County's roads and connecting infrastructure. HURF Equity Legislation - Legislation passed by the 1997 State Legislature that resulted in a change in the formula to distribute Highway User Revenue Funds. The formula now includes the population of unincorporated areas in the calculation of distribution amounts. During fiscal year 1996/97, the change increased the distribution to Pima County by $3.3 million, and the increase over a twenty-year period is estimated to be $392.6 million. Improvement District - A special taxing district that is established by the Board of Supervisors, at the request of the property owners within a specific area, for the purpose of installing local public improvements and distributing the cost of the improvements among the property owners within the district based upon the benefit derived. The Board of Supervisors sits as the board of directors for the County’s Hayhook Ranch Improvement District and several street light improvement districts. The operation and maintenance budget of each improvement district is funded by a Secondary Property Tax levy on all property located within the district. Other improvement districts exist in the County, but they are authorized and operated by municipalities and other independent boards of directors. Incumbent - A Pima County employee or individual assigned to a particular Position Control Number (PCN). Indirect Cost - A cost that is incurred for a common or joint purpose benefitting more than one cost objective that is not readily assignable to the individual cost objectives specifically benefitted. Information Technology Enhancement Fund - A fund established to provide a source of funding for various specific information technology projects designated during the County's budget process. Intergovernmental Revenues - Revenues received from other governments for general financial assistance used in performing specific functions or as sharing of tax proceeds. State shared sales and vehicle license taxes and Highway User Revenue Fund monies comprise the largest share of Intergovernmental Revenues, with shared Lottery and Alcoholic Beverage License revenues, and Payments in Lieu of Taxes from the Arizona Department of Transportation. Intergovernmental revenues received by Pima County from the federal government include Payments in Lieu of Taxes (PILT) on federal lands exempt from property taxation and grant monies. 16-11 Pima County FY 2013/2014 Adopted Budget Intermittent Employee - A person who has been hired for seasonal, on-call, or as-needed employment that does not exceed 1,040 paid hours per fiscal year. Internal Service Fund - A fund used to account for the financing of goods or services provided by one County department to other County departments on a cost reimbursement basis. IT - Information Technology - Computer based systems which are used to acquire, store, and process information in various forms. This includes any hardware, whether primary equipment such as central processing units and personal computers, or ancillary equipment such as printers, scanners, video monitors, keyboards, etc. Information technology also includes the software and program applications which allow the equipment and systems to operate. ITD - Information Technology Department - The department that manages the County’s mainframe computer, network servers, wide area network, wireless radio services, and telecommunications. JALE - Justice & Law - An organizational entity comprised of the departments of Clerk of the Superior Court, Constables, County Attorney, Forensic Science Center, Public Defender, Legal Defender, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, Superior Court, and Superior Court Mandated Services. KERP - Kino Environmental Restoration Project - A cooperative project of the U.S. Army Corps of Engineers, Pima County, and the Pima County Flood Control District which was designed for three primary purposes: create native ecosystems; harvest urban storm water; and control flooding. This project was the result of the agencies’ desire to redevelop an existing unlined storm water detention basin, the Tucson (Ajo) Detention Basin, into a detention basin that was more environmentally sensitive and aesthetically pleasing to the Tucson community. Lease Purchase Agreement - An agreement providing that portions of a lease payment may be applied toward the purchase of the property under lease. Legal Class - A property classification defined by the State Legislature and used to establish various Assessment Ratios to be applied to the Full Cash Value and the Limited Value of a property to determine both the Primary Net Assessed Value and Secondary Net Assessed Value of taxable property. Legal Class is determined by the use of the property. Levy - Imposition of taxes and/or special assessments for the support of government activities. Levy Limitation - The annual growth rate of the Primary Property Tax Levy is limited to two percent plus the percentage growth of the physical tax base. The levy limitation applies to counties, cities and towns, and community college districts. The annual growth rate of the Secondary Property Tax levied by fire districts pursuant to A.R.S. §48-807 is limited to an eight percent increase, unless an override to the levy limitation is approved by district voters. Library District - See County Free Library District. Limited Property Value - The basis for establishing the primary tax on a property. If there has not been a change in use or substantial modification to the property, it is the greater of: (1) the previous year’s Limited Property Value increased by 10%; or, (2) 25% of the difference between the current year’s Full Cash Value and the previous year’s Limited Property Value. If there has been a change in use or a substantial change made to the property, the Limited Property Value is determined by using the average percentage that the Limited Property Value comprises of the Full Cash Value for like properties in the area. The Limited Property Value can never exceed the Secondary Property Value. Line Item Budget - A budget that allocates funds to specific units and objects, e.g., salaries and office supplies. 16-12 Pima County FY 2013/2014 Adopted Budget LGIP - Local Government Investment Pool - A pooled investment fund that is maintained by the state treasurer for the collective investment of state monies. The state treasurer deposits state monies in the pooled investment fund and such monies as any county, city, or town may supply. When a depositor provides monies to the pooled investment fund, it specifies the date or dates on which it will require the monies. The pooled investment fund shall be invested by the state treasurer for such periods as will facilitate the return of the monies to the originating bodies in accordance with the instructions received at the time of deposit. Earned interest increments are to be credited promptly after calculation. Mandated Programs - Programs that are imposed by law or another authority. Memo Revenue - Revenue from sale of County owned land and fixed assets, including buildings, vehicles, surplus property, capital lease proceeds, and an offset to budgeted depreciation expense not requiring actual outlay of monies. Miscellaneous Revenue - Revenue from rents and royalties received in exchange for the right to use County land, buildings, improvements, and other property; monies received from private sources not associated with transfer of County property or services; reimbursements as compensation for damages to County property; and monies received as refunds and recoveries from outside sources. MTCVB - Metropolitan Tucson Convention and Visitors Bureau - see Visit Tucson MWBE - Minority & Women-owned Business Enterprises - Businesses owned and operated by women or minorities. It is the policy of Pima County government to ensure full and equitable economic opportunities to persons or businesses that compete for business with Pima County government, including minority-owned business enterprises (MBE) and woman-owned business enterprises (WBE); the goal being to encourage and support business growth and success. The Pima County Minority and Women-owned Business Enterprise Program is a narrowly tailored remedial plan intended to correct identified disparities. NAI - Net Assets Impact - A term applicable to proprietary funds describing a change in retained earnings. Prior to a GASB rule change, the term Net Retained Earnings Impact (NREI) was used. The concept is similar to the philosophy of NFI, as applied to other funds. NAV - Net Assessed Value - The assessed value less the exceptions and exemptions allowed by the state constitution and statutes. NFI - Net Fund Impact - Defined as total revenues for the fiscal year, plus net operating transfers, and minus total expenditures, this calculation quantifies the difference between the fund balances at the beginning and end of the fiscal year. Used in developing and monitoring budgets of special revenue funds, the Debt Service Fund, and the Capital Projects Fund. NGFI - Net General Fund Impact - The same as NFI, applicable to the General Fund. NSP - Neighborhood Stabilization Program - A collaborative program between Pima County and the federal Department of Housing and Urban Development, as authorized by the Housing and Economic Recovery Act of 2008, to acquire, rehabilitate, and rent to low income residents properties located in areas hard-hit by blight and abandonment of vacant or foreclosed homes. The County’s program is concentrated on foreclosed property acquisition and rehabilitation in the Cardinal/Valencia Road area and redevelopment projects in Ajo and South Tucson through contracts with non-profit organizations. Object - A Chart of Accounts element referring to expenditures used in line item budgeting. 16-13 Pima County FY 2013/2014 Adopted Budget One Percent Constitutional Limitation - Article 9, Section 18, of the Arizona Constitution requires the maximum amount of ad valorem Primary Property Tax that may be collected from owner occupied residential property in any tax year shall not exceed one percent of the property's Limited Property Value. The one percent limitation does not apply when voters have approved overrides above budget, expenditure or tax limitations, or for Secondary Property Tax levies and assessments to retire debt or fund the operations of voter approved Special Taxing Districts. Operating Budgets - Plans of current expenditures/expenses and the proposed means of financing them. The annual operating budget is the primary means by which most financing, acquisition, spending, and service delivery activities of a government are controlled. Operating Expenditures/Expenses - Expenditures/expenses charged in a fixed period of time to reflect the day-to-day operations. Operating Revenues - Revenues earned in a fixed period of time from daily operations. Property taxes collected make up the bulk of operating revenues for the General Fund, Regional Flood Control District, County Free Library District, and Debt Service Fund. Grant revenues are not considered operating revenues. Operating Transfers - The movement of cash or assets from a fund that has the resources to a fund that will use them. Operating transfers “in” or “out” are not considered “revenues” or “expenses.” Outside Agencies - A group of organizations that are not associated with nor allocated to any particular Pima County department. Outside agencies submit requests for funding to provide economic development, health, and social services for the County, and funds for approved service programs are distributed to the outside agencies via discretionary fund contracts. The Community Development & Neighborhood Conservation Department administers the Outside Agency Program. PAG - Pima Association of Governments - A nonprofit council of governments serving as the regional planning agency for Pima County and the Tucson metropolitan area. It is operated by a ninemember board of directors comprising executive officers from each of the nine jurisdictions: Pima County, Tucson, Marana, Oro Valley, Sahuarita, South Tucson, Pasqua Yaqui Tribe, Tohono O’odham Nation, and the State Transportation Board. PAG receives funds from federal, state, and local governments, including Pima County, for planning programs in air quality, water quality, transportation, and other regional programs. Part Time Employee - A person who occupies a position that provides employment for less than 80 hours per pay period. PCIHS - Pima County Integrated Health Care System - Diverse set of payer and provider operations including: Health Department, the provision of health care at the adult and juvenile detention centers, the provision of mandated behavioral health services, administration and oversight of jail based Restoration to Competency program, and lease oversight of The University of Arizona Medical Center – South Campus, formerly Kino Community Hospital. PCN - Position Control Number - A unique identifier used by the Position Control and Financial Planning systems to identify specific positions within the County. PCWIN - Pima County Wireless Integrated Network - A bond project approved by voters in 2004 to enable simultaneous communication among 30 law enforcement, fire agencies and medical first responders through construction of new tower sites, new 911 dispatch facilities and a new communications and operations center. Per Capita - A measure for revenue or expenditure/expense on a per person basis. 16-14 Pima County FY 2013/2014 Adopted Budget Performance Based Budget - A budget that allocates funds for programs and services based on their worth, performance, effectiveness, and contribution to the organization’s overall mission, goals, and objectives. Theoretically, the decision to appropriate more or fewer resources for programs and services from year to year is based on how well they achieve their stated goals and outcomes. In order to assess the work efficiency of operating units, different types of performance measures are used: input, output, outcome, quality, and efficiency. Performance Measure - A quantitative measure or qualitative assessment of how well a department has met or will meet its goals and objectives. Performance measures summarize the relationship between inputs and outputs in achieving outcomes with respect to effectiveness, efficiency, and quality. Performance measures demonstrate what the program service outputs are, what the expected quality levels are for these outputs, and what productivity is expected from expended person-hours and dollars. Personal Property - Property of every kind, both tangible and intangible, not included in the definition of real estate. Generally, personal property is moveable property. In Arizona there are two types of personal property, secured and unsecured. The owner of secured personal property is required to have his property declared as secured property. Secured property is taxed at the same time and in the same way as real property. Much of the equipment and the buildings of mines and utilities are secured personal property. Unsecured personal property is usually moveable property that is not exempted by the Arizona Constitution. Business equipment and mobile homes are the most common types of unsecured personal property. The Assessor must include in the assessment roll of property in the County an estimate of the value of unsecured personal property. Personnel Services - All costs of compensating Pima County employees including salaries and employee benefit costs such as Pima County contributions for retirement, social security, and health, dental, life, unemployment, and workers’ compensation insurance. Photo Traffic Enforcement Program - A program started during fiscal year 2008/09 to enhance the quality of life in Pima County by improving driver compliance with traffic speed laws. A photo enforcement vendor selected by the County identifies, via cameras, drivers who have violated traffic speed limits within unincorporated Pima County. The Pima County Sheriff’s Department, independently or via an agency agreement with the photo enforcement vendor, then determines violations shown by the photo evidence and mails a notice of violation to the responsible party. Persons who request a hearing or fail to respond to the notice of violation are served with a citation for their alleged speeding violations, which are adjudicated through the Pima County Justice Courts. PILT - Payments in Lieu of Taxes - Properties owned by federal, state, county, and municipal governments are exempt from property taxation. Because such property is exempt, the revenue needs of a jurisdiction are borne by all other taxpayers within the jurisdiction. To offset the increased burden imposed on other taxpayers, federal and state statutes authorize the County to receive payments “in lieu” of the property tax that would have been imposed had such property been subject to local taxes. Pima County Attorney Investigator Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Attorney Investigators. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). Pima County Sheriffs Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Sheriff’s Department uniformed and other select department personnel. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). 16-15 Pima County FY 2013/2014 Adopted Budget Planning and Budgeting System - The County’s computerized network based budgetary planning and reporting system. It replaced the County’s previous FPS planning and budgeting system on July 1, 2011. PNAV - Primary Net Assessed Value - Determined by multiplying the Limited Property Value by the Assessment Ratio for the property and subtracting the amount of any applicable property exemption. The Primary Net Assessed Value is used to determine the Primary Property Taxes due on a given property. Pooled Investment Interest Revenue - Interest revenue earned on fixed income securities held in local government investment pools invested by the County or state treasurer. Assets from two or more jurisdictions are combined into an investment pool to facilitate the implementation of more diversified, lower cost investment strategies while maintaining separate accounting and audit trails for the funds provided by each jurisdiction. Position Control System - Computer based position tracking system, sometimes referred to by the acronym PCON. Primary Property Tax - All ad valorem taxes except for secondary property taxes. It is determined by dividing the Primary Net Assessed Value by 100 and then multiplying the quotient by the Primary Tax Rate. The Primary Property Tax is used by the County, schools, cities, and towns to support the ongoing operation of the jurisdiction as opposed to capital improvements or override amounts which must be approved by the voters. If the amount of primary taxes to be levied in a given year is more than the amount of natural growth in the tax base, there must be a public hearing before the increase is imposed. The amount of primary taxes that can be imposed is limited by statute. Program - A group of closely related activities and services provided by an organization within the County. Programs produce some type of measurable result. The activities or services can be mandatory or discretionary. The activities or services also can have different funding sources (e.g., General Fund support, grants, Special Revenue Funds, etc.). Program Budget - A budget that organizes revenues and expenditures according to program output rather than departmental consumption, as in a line item budget, perhaps crossing standard organizational lines (youth program, for example). Program Budgeting - A budget methodology that relates appropriations to goals. Budget developers practicing this approach strive to appropriate funds for goal oriented units. Property Tax Stabilization Fund - A special revenue fund established to provide for future stabilization of the primary and combined property tax rates. Financial resources are provided by operating transfers from the General Fund. Proposition 101 (“Local Property Tax Levies,” 2006 General Election) - A state initiative passed by voters in November 2006 which amended Article 9, Section 19 of the Arizona Constitution by changing the base year for the primary property tax levy limit of each county, city, town, and community college district. The base year changed from tax year 1980 to tax year 2005. The proposition was initiated by the Arizona legislature to reduce any excess levying capacity that the jurisdictions had built up over the years. Approval of the proposition by voters reduced Pima County’s primary property tax levy limit from $277,200,000 in tax year 2005 to $256,100,000 in 2006. In tax year 2006 Pima County’s actual primary property tax levy was $248,469,882. Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election) - A state initiative passed in November 2000 that raised the income limits for Arizona residents to qualify for medical assistance, allowing a greater number to receive subsidized health care. 16-16 Pima County FY 2013/2014 Adopted Budget Proposition 204 County Hold-Harmless - Prior to the implementation of Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election), counties were paying for eligibility and medical liability costs. When the state assumed these costs as part of Proposition 204, it made three changes in county financing to generate funds. It reduced Disproportionate Share Hospital payments and created two new county contributions – the Uncompensated Care contribution and the AHCCCS Administration Cost contribution. While all of these changes resulted in a total net gain for some counties, they also created a total net loss for others. In order to ensure that counties did not suffer a net loss as a result of the implementation of Proposition 204, the state enacted County Hold-Harmless payments. These payments began in fiscal year 2002/03 and remained unchanged at $3.8 million through fiscal year 2009/10. No County Hold-Harmless payments are budgeted for fiscal year 2013/14, as State budget shortfalls eliminated such payments. Proprietary Funds - Funds used to account for the County’s ongoing activities that are similar to those found in the private sector. Proprietary funds include the County’s Enterprise and Internal Service funds. PSPRS - Public Safety Personnel Retirement System - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to public safety personnel who are regularly assigned hazardous duty in the employ of the state of Arizona or a political subdivision thereof, including Pima County. Pima County public safety personnel are covered by the Pima County Sheriffs Retirement Plan or the Pima County Attorney Investigator Retirement Plan. In addition, the PSPRS also administers the Corrections Officer Retirement Plan (CORP) and the Elected Officials’ Retirement Plan (EORP). PTOC - Property Tax Oversight Commission - A commission authorized by the Arizona Legislature to oversee the constitutional and statutory limitations on primary property tax levies of the counties, cities and towns, and community college districts. PTOC also oversees statutory limitations on fire district secondary property taxes levied pursuant to A.R.S. §48-807. Public Works - The organizational entity comprised of the departments of Capital Projects, Development Services, Regional Flood Control District, Public Works Administration, Transportation, and Regional Wastewater Reclamation. Real Property - Land and improvements attached to the land. Exceptions are some improvements in those legal classes that are primarily valued by the Arizona Department of Revenue. In many cases the improvements for these classes of property are defined as secured personal property. Recommended Budget - The budget, as proposed by the County Administrator to the Board of Supervisors, during the annual budget process. Recreational Vehicle Space Surcharge - A 50¢ per night per space surcharge on recreational vehicles and travel trailers leasing space in an RV park or mobile home park for less than 12 months. An owner paying personal property tax on a vehicle instead of a vehicle license tax and who leases a space for longer than 12 months is exempt. The tax was imposed by the Board of Supervisors sitting as the Board of Directors of the County Stadium District. Regional Flood Control District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 21, to protect public health, safety, and welfare by implementing flood control solutions and providing comprehensive flood prevention services, and to enhance natural floodplain characteristics and environmental quality by preserving and protecting riparian habitat resources. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the Regional Flood Control District, is authorized to levy a secondary property tax on real property in the district to fund necessary expenditures/expenses for the benefit of property holders within the district. 16-17 Pima County FY 2013/2014 Adopted Budget Regional Logistics Workforce - A federal grant for Workforce Innovation in Regional Economic Development (WIRED) Innovation Frontier under the Community Services, Employment & Training Department’s One Stop Program, which works in partnership with Cochise, Santa Cruz, and Yuma Counties and educational institutions to develop a skilled workforce for the regional transportation logistics industry and other industries that rely on logistics. Regular Employee - An employee who is employed full time, part time, or variable time on a continuous and continuing basis. Retirement Plans - Eligible Pima County employees are members of and receive retirement and other benefits from one of six retirement plans: Arizona State Retirement System (ASRS), Corrections Officer Retirement Plan (CORP), Elected Officials’ Retirement Plan (EORP), Pima County Attorney Investigator Retirement Plan, Pima County Sheriffs Plan, or Administrative Office of Courts Retirement Plan (AOC). The Public Safety Personnel Retirement System administers all retirement plans except the ASRS. Each of the six retirement plans covering Pima County employees is described in the glossary. Revenue Source - A Chart of Accounts element referring to revenues used in line item budgeting. Revenues - Monies received as income. It includes such items as tax payments, fees for specific services, receipts from other governments, fines, interest income, etc. Revised Budget - A department's authorized budget, as modified during the fiscal year, by the Board of Supervisors via the Budget Amendment Process. RTA - Regional Transportation Authority - Created in 2004, the RTA is a public body authorized by ARS §48-5301 through §48-5315 to identify multi-modal transportation priorities and design projects to meet needs under the Regional Transportation Plan. Members include Pima County, Marana, Oro Valley, Pascua Yaqui Tribe, Sahuarita, South Tucson, Tohono O’odham Nation, Tucson, the Pima Association of Governments, and the Arizona State Transportation Board. Projects developed under the Regional Transportation Plan are funded by a 20-year countywide transportation excise tax approved by voters in May 2006. The excise tax rate on most purchases taxed under Arizona law is 0.5 percent, including the leasing of commercial real property, and is commonly referred to as the “halfcent RTA sales tax.” Sales Tax - A tax imposed by state and local governments on the purchase of certain taxable goods and services. The tax is typically a fixed percentage of the monetary value of the good or service and is paid at the time the final consumer purchases the good or service. Items or materials purchased by businesses for resale are generally exempt from sales tax, as the tax will be imposed at the time the final consumer purchases the good or service. (Also see Excise Tax and Transaction Privilege Tax.) SCAAP - State Criminal Alien Assistance Program - A federal program that provides reimbursement to states and other jurisdictions that incurred correctional officers’ salary costs for detaining criminal illegal aliens. SDCP - Sonoran Desert Conservation Plan - A comprehensive regional conservation and urban planning effort initiated in 1998 and adopted by the Board of Supervisors in 2001 to protect and enhance the natural and cultural environment of Pima County. Led by a steering committee, with extensive participation by the public, the scientific community, and many County departments, the Sonoran Desert Conservation Plan focuses on critical and sensitive habitat conservation, historic and cultural preservation, and riparian protection. The Sonoran Desert Conservation Plan represents the community’s long term strategy for the coexistence of Pima County's natural and urban environments, while upholding and giving the broadest application to the ecosystem protection goals of the Endangered Species Act. 16-18 Pima County FY 2013/2014 Adopted Budget Secondary Property Tax - Generally, a property tax approved by voters to pay interest and retire debt used for capital improvements or to fund ongoing operation expenses of special voter-approved districts. Pima County has four secondary property taxes. The Secondary Property Tax for Debt Service is used to pay interest and principal on County debt incurred for capital improvements and approved budget overrides. The Secondary Property Tax for the Regional Flood Control District and the Secondary Property Tax for the County Free Library District fund the ongoing operation expenses of each respective district. The County also has a state mandated Secondary Property Tax called the Fire District Assistance Tax, which assists in funding the operations of the nineteen fire districts in the county. Other jurisdictions may impose their own secondary property taxes. Self Insurance Trust Fund - An internal service fund that accounts for the risk management function of the County. The fund is administered by an appointed Board of Trustees and provides self insurance coverage to the County for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. The fund is financed by the General Fund and specific user departments. Service - Defines the department’s product or benefit to the County. Services may be identified, by combining the department’s major activities with a common purpose into one group. For example, recruiting, training, and classification are activities that make up Personnel Service under the department’s Administration Program. Sewer Revenue Bonds - Bonds issued by Pima County for Regional Wastewater Reclamation capital improvement projects that are pledged to be repaid from sewer user fees and/or sewer connection fees instead of being repaid from secondary property tax revenue. SLID - Street Lighting Improvement District - A special taxing district authorized under Arizona Revised Statutes, Title 48, Chapter 6, for the purpose of funding and maintaining lighting improvements for streets and parks and to purchase the energy needed to operate those improvements. The Board of Supervisors sits as the board of directors for twenty-one County SLIDs, the budgets of which are funded by a Secondary Property Tax levy on all property located within the SLID. SNAV - Secondary Net Assessed Value - The Secondary Net Assessed Value is determined by multiplying the Full Cash Value by the Assessment Ratio for the property and subtracting the amount of any applicable exemption. The Secondary Net Assessed Value is used to determine the Secondary Property Taxes due on a given property. Southwest Border Prosecution Initiative - An initiative (previously called the Southwest Border Local Assistance Initiative) that provides funds to Arizona and three other border states to reimburse state, county, tribal, and municipal governments for costs associated with the prosecution of federally initiated and declined-referred criminal cases. Special Revenue Funds - A fund category used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include Transportation, Health, the Regional Flood Control District, Employment & Training, the County Free Library, the Stadium District, Environmental Quality, Solid Waste Management, and various departmental programs. 16-19 Pima County FY 2013/2014 Adopted Budget Special Taxing District - A district established under Arizona Revised Statutes, Title 48, whose board of directors is authorized to levy secondary property taxes or assessments on property located within the boundary of the district to fund expenditures/expenses for the benefit of property holders in the district. The Pima County Board of Supervisors sits as the board of directors for three countywide special taxing districts: the County Free Library District, the Regional Flood Control District and the Stadium District. The Board of Supervisors also sits as the board of directors for twenty-two smaller special taxing districts, including the Hayhook Ranch Improvement District and twenty-one Street Lighting Improvement Districts. Within Pima County, there are other independent special taxing districts such as the fire, irrigation, and water improvement districts, along with municipal business improvement and community facilities districts. Stadium District - A special taxing district established under Arizona Revised Statutes, Title 48, Chapter 26, to provide family entertainment for Pima County residents through sports recreation and community events and to develop relationships with professional sports organizations that will have a positive impact on the local economy. The Board of Supervisors sits as the board of directors for the Stadium District, and has earmarked revenues from the County’s Vehicle Rental and Recreational Vehicle Space Surcharges, along with a portion of revenues from the Transient Lodging Tax, to fund the expenditures/expenses of the district. State Aid to Education - The State of Arizona provides financial aid to school districts throughout the state by funding various types of assistance through its General Fund budget, lottery and Indian gaming revenues, and revenues from a 0.6% sales tax earmarked for educational uses. The State also reduces local primary property taxes paid by primary residence taxpayers in each school district. Commonly called the “Homeowner’s Rebate,” this subsidy is known as Basic State Aid. During fiscal year 2013/14, homeowners can receive a Basic State Aid subsidy up to $600 against their local school district primary tax. There is an exception to the $600 maximum subsidy should the combined Primary Property Tax levies for all jurisdictions where the homeowner resides exceed one percent of the homeowner’s Limited Property Value. When this exception occurs, an additional subsidy amount is determined and added to the Basic State Aid so that the combined Primary Property Tax levies paid by the homeowner to all jurisdictions do not exceed one percent of his/her Limited Property Value. State School Equalization Tax - Pursuant to ARS §15-994 the State mandates the levy of a Primary Property Tax to provide equalization assistance to school districts. The rate for such a Primary Property Tax levy is subject to Truth in Taxation provisions as set forth in ARS §41-1276, with a majority vote by the legislature being required to set the State School Equalization Tax rate above the Truth in Taxation rate for any year. State Shared Sales Taxes - Sales taxes collected by the State of Arizona, which are distributed to the State General Fund and to the General Funds of Arizona counties and cities to supplement revenues. Street & Highway Revenue Bonds - Transportation bonds issued for the purpose of constructing street and highway projects. They are secured by state shared gasoline tax revenue collections in the state of Arizona Highway User Revenue Fund (HURF). Debt service on these bonds is paid from the County's share of HURF funding received through the Transportation Department. Supplemental Package - Requests for funding in excess of the department Base Budget or expansion of the Operating Budget. Supplies - Articles and commodities, which are consumed or materially altered when used, e.g., office supplies, maps, blueprints, repair and maintenance supplies, and small tools, equipment or computer software costing less than $1,000 per item. 16-20 Pima County FY 2013/2014 Adopted Budget Tax Rate - As applied to property taxes, the rate at which a property will be taxed. Primary and Secondary Tax rates are set by the County Board of Supervisors or the governing boards of other taxing jurisdictions. The tax rate is determined by dividing the jurisdiction’s tax levy by 1 percent of its Primary or Secondary Net Assessed Value, as the tax rate is expressed as a dollar amount per $100 of net assessed value. The amount of tax due on each property is determined by multiplying the tax rate by 1 percent of the property’s respective Primary or Secondary Net Assessed Value. Tax Reduction/Debt Retirement Fund - The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various activities in order to offset possible future tax increases. Fund sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, sale of surplus property, and fee increases by General Fund departments where General Fund support is reduced or the fees are not earmarked for a specific purpose. Tax Year - The year in which a lien for property taxes is imposed. Liens are imposed on property on January 1st of the year in which the levy is set. The first half-year amount of taxes is due on October 1st of the tax year, and the second half-year amount of taxes is due on March 1st of the following calendar year. If taxes are not paid when due, the lien will be offered for sale. Temporary Employee - An employee who has been appointed on a full-time, part-time, or variabletime basis for a limited period not to exceed eighteen months. Tentative Budget - Per ARS §42-17101, the Board of Supervisors “ . . . on or before the third Monday in July each year, shall prepare . . . an estimate of the different amounts that will be required to meet the . . . public expense . . . for the current fiscal year.” Title IV-D - Referring to that portion of Social Security law covering the child support enforcement program, Federal Division of Child Support Enforcement. Total Net Assets - The difference between the assets and liabilities of proprietary funds. Proprietary funds include the County’s Enterprise and Internal Service funds. Transaction Privilege Tax - Arizona’s version of a sales or excise tax. The seller is responsible for paying the entire amount of the tax due based on the gross taxable proceeds or gross taxable income of the business. The seller may include the tax in the purchase price or absorb the tax itself; however, in practice the tax is typically passed on to the consumer. Many types of transactions such as the purchase of unprepared food for consumption at home, prescription drugs and medical equipment, and most services are exempt from the transaction privilege tax under Arizona law. Transient Lodging Excise Tax - A special tax levied on individuals who secure accommodations in any hotel, motel, or other organization that offers accommodations located in any jurisdiction which does not levy a municipal occupational license tax. Receipts from Pima County’s transient lodging excise tax, which is levied only in the unincorporated area of the county, are distributed to the Stadium District (34%), the Economic Development and Tourism Special Revenue Fund (16%), and to Visit Tucson for tourism promotion (50%). Also see Excise Tax. TREO - Tucson Regional Economic Opportunities, Inc - Formed in 2005 to serve as the lead economic development agency for the greater Tucson area, TREO supports the creation of new businesses, the expansion of existing businesses within the region, and the attraction of high-impact companies that share the community's values. Truth in Bonding Ordinance - Ordinance 1997-25 that added Pima County Code Chapter 3.06 “Bonding Disclosure, Accountability, and Implementation,” requiring the Board of Supervisors to provide notification to voters prior to a bond election of what projects will be constructed with bond revenues and provide assurances that the County will carry out the bond programs as authorized. 16-21 Pima County FY 2013/2014 Adopted Budget Truth in Taxation - Whenever a proposed Primary Property Tax levy, excluding amounts attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 42-17107 to publish a notice of tax increase and hold a public truth in taxation hearing before approving the adopted budget. ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. Unit - A Chart of Accounts element that is the lowest organizational level at which departments budget. Each unit is identified by a unique four digit identifier. Financial expenditure/expense transactions are recorded by fund/unit/object, while revenue transactions are recorded by fund/unit/revenue source. The University of Arizona Medical Center - South Campus - The hospital, formerly known as Kino Community Hospital, is operated by The University of Arizona Health Network under a 25 year lease agreement with the County that began on June 16, 2004. Vacancy Savings - A savings realized when budgeted positions are left vacant for all or part of a fiscal year. This reduction to the personal services budget allows the department to use these amounts to fund other items. Visit Tucson (formerly known as MTCVB) - The recognized tourism promotion agency in the county whose goal is to enhance economic prosperity through the marketing and promotion of the metropolitan Tucson region for meetings, conventions, sporting events, and tourism. Visit Tucson’s film office also promotes the region as a location for the television, motion picture, and advertising industries. VLT - Vehicle License Tax - An ad valorem tax imposed on cars, trucks, and trailers in the state of Arizona. This tax is usually collected by the counties, but some counties have opted to have the state collect the tax. In Pima County, this tax is collected by the Motor Vehicle Division of the Arizona Department of Transportation and then redistributed to the County. The VLT is a major revenue source for Pima County. (Note: The Chart of Accounts identifies the VLT revenue source as State Revenue Vehicle License Tax – 4117.) WIFA - Water Infrastructure Finance Authority - An independent state agency authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. Generally, WIFA offers borrowers below market interest on loans for one hundred percent of eligible project costs. WIRED - Workforce Innovation in Regional Economic Development - A federal grant to the Community Services, Employment & Training Department for the Pima County One Stop program, which will align workforce development, economic development, and educational efforts around a regional (including Cochise, Santa Cruz, Yuma, and Pima Counties) strategy to promote innovation and increase the region’s prosperity. Workforce Investment Act (WIA) of 1998 - The act that requires states to streamline and consolidate their training systems by creating a “one stop” approach for the delivery of services. The WIA replaced the Job Training Partnership Act and established a new workforce development program for the nation. 16-22 Pima County FY 2013/2014 Adopted Budget Zero Base Budget - This type of budget is generally used in conjunction with program budgeting (although it may be applied to line item budgeting). It is a budget for which the funding level must be justified without regard to prior year funding levels. Under a target base approach, the prior year’s budget is adjusted for known financial changes, such as approved salary and benefit adjustments, and is then used as the starting point for the current year. Modifications to this base are requested in supplemental packages. Under a zero base approach, no specific target base is established. The department evaluates its current level of operations, programmatic structure, and staffing in the context of its function statement and mandates. Organizational revisions, if beneficial to the achievement of department goals, are made. Programs are then subdivided into services and activities which define the department’s products or benefits to the County. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the fiscal year, the actual costs of each service can be captured, and variances from budgeted costs are monitored and analyzed. The zero based budgeting program has been postponed since fiscal year 2007/08. 16-23 Pima County FY 2013/2014 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2013/2014 Department / Bureau Assessor Assessor Board of Supervisors Board of Supervisors Capital Projects Capital Projects Clerk of the Board Clerk of the Board Clerk of the Superior Court Clerk of the Superior Court Clerk of the Superior Court - Child Support Incentive Clerk of the Superior Court - Document Storage & Retrieval Clerk of the Superior Court - Local Court Automation Fund Clerk of the Superior Court - Spousal Maintenance Enforcemt Clerk of the Superior Court - Time Pay Fees Clerk of the Superior Court Address Confidentiality Fee Clerk of the Superior Court Judicial Collection Enhancement Clerk of the Superior Court Victim Location Fund Communications Office Communications Office Community & Economic Development Administration Community & Economic Development Administration Community Development & Neighborhood Conservation Community Development & Neighborhood Conservation Housing Trust Fund Neighborhood Conservation Neighborhood Conservation Grants Community Services, Employment & Training Community Services Employment & Training Employment & Training Grants Pima Vocational High School Constables Constables County Administrator County Administrator County Attorney County Attorney County Attorney - Bad Check Program County Attorney - Consumer Protection County Attorney - Employer Sanctions County Attorney - Fill the Gap County Attorney - Law Enforcement Antiracketeering County Attorney - Victim Restitution County Attorney - Victim Witness Comp 16-24 Pima County FY 2013/2014 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2013/2014 Department / Bureau County Attorney Grants County Free Library County Free Library County Free Library Grants Development Services Development Services Economic Development & Tourism ED&T Leased Property ED&T Outside Agency ED&T Special Revenue Elections Elections Elections Grants Environmental Quality Environmental Quality Environmental Quality Grants Facilities Management Facilities Management Facilities Management - Facilities Renewal Facilities Management Grants Parking Garages Public Works Building Finance & Risk Management Finance Improvement District Formation Fund Print Shop Risk Management Fleet Services Fleet Services Forensic Science Center Forensic Science Center Forensic Science Center Grants Forensic Science Center Special Revenue Health Health Health - Grants Health - Pima Animal Care Center Human Resources Human Resources Health Benefits Information Technology Information Technology Communications - Wireless Services Information Technology Enhancement 16-25 Pima County FY 2013/2014 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2013/2014 Department / Bureau Information Technology Telecom Justice Court Ajo Justice Court Ajo Justice Court Ajo Address Confidentiality Fee Justice Court Ajo Automation Fund Justice Court Ajo Fare Special Revenue Justice Court Ajo Fill the Gap Justice Court Ajo Grants Justice Court Ajo Photo Traffic Enforcement Justice Court Ajo Special Revenue Justice Court Ajo Time Pay Fees Justice Court Green Valley Justice Court Green Valley Justice Court Green Valley Address Confidentiality Fee Justice Court Green Valley Automation Fund Justice Court Green Valley Fare Special Revenue Justice Court Green Valley Fill the Gap Justice Court Green Valley Photo Traffic Enforcement Justice Court Green Valley SB1398 Justice Court Green Valley Time Pay Fees Justice Court Tucson Consolidated Justice Court Tucson Justice Court Tucson $1 Allocation SB1398 Justice Court Tucson Automation Fund Justice Court Tucson Confidentiality Fee Justice Court Tucson Fare Special Revenue Justice Court Tucson Fill the Gap Justice Court Tucson Grants Justice Court Tucson Photo Traffic Enforcement Justice Court Tucson Probation Fee Justice Court Tucson Time Pay Fees Juvenile Court Juvenile Court Juvenile Court Grants Juvenile Court State Funds Juvenile Court Victom Restitution Juvenile Probation Services Juvenile Title IV-E Kino Sports Complex Kino Sports Complex Legal Defender Legal Defender Legal Defender Training Fund 16-26 Pima County FY 2013/2014 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2013/2014 Department / Bureau Natural Resources, Parks & Recreation Natural Resources Parks and Recreation Natural Resources Parks and Recreation Special Programs Parks & Recreation Grants Non Departmental Non Departmental Contingency Debt Service Finance General Government Revenues Mandated Payments Non Departmental PHS Transition Fund Office of Court Appointed Counsel Contract Attorneys Office of Court Appointed Counsel Office of Emergency Management & Homeland Security Office of Emergency Management & Homeland Security Office of Emergency Management & Homeland Security - Grants OEM Radio System SRF Office of Medical Services Office of Medical Services Office of Medical Services Grants Office of Sustainability and Conservation Office of Sustainability and Conservation Office of Sustainability and Conservation Grants Procurement Procurement Public Defender Public Defender Public Defender Fill the Gap Public Defender Training Fund Public Fiduciary Public Fiduciary Public Works Administration Public Works Administration Recorder Recorder Recorder Document Storage & Retrieval Recorder - Grants Regional Flood Control District Regional Flood Control District Regional Flood Control District Grants 16-27 Pima County FY 2013/2014 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2013/2014 Department / Bureau Regional Wastewater Reclamation Regional Wastewater Reclamation Regional Wastewater Reclamation Debt Service School Superintendent School Superintendent School Reserve Fund Sheriff Sheriff Sheriff AZ Traffic Violation Fund Sheriff CNA Antiracketeering Fund Sheriff Commissary Operations Sheriff Criminal Justice Enhancement Sheriff Federal RICO Fund Sheriff Grants Sheriff Inmate Welfare Fund Sheriff State Rico Fund Solid Waste Solid Waste Management Tire Fund Stadium District Stadium District Superior Court Superior Court Superior Court Mandated Services Superior Court - Fill the Gap Superior Court AOC Appropriated Funds Superior Court Child Support Visitation Superior Court Conciliation Superior Court County Law Library Superior Court Grants Superior Court Local Court Automoation Fund Superior Court Probate Superior Court Probation Services Transportation Transportation Transportation Grants Treasurer Treasurer Taxpayer Information Fund 16-28 PIMA P COU UNTY, AR RIZONA BOARD OF SUPERVISO ORS POLICY Subjectt: Budget Accounta ability Poliicy Num mber Page D 22 2.2 1 of 2 PU URPOSE To o establish gu uidelines for transparency t y and accoun ntability of exxpenditures in ncurred by C County deparrtments. BA ACKGROUN ND Pu ursuant to the e Constitution n and Statue es of Arizona governing th he financial re esponsibilitie es of countiess: 1. The Bo oard of Supe ervisors mus st annually adopt a a balan nced budgett for the ope eration of Pim ma County government. 2. Within that annual budget the Board has the t authorityy and respon nsibility to determine the e individual budgets of all electe ed and appointed County y officers. public monie 3. Elected d and appointed officers s of the Co ounty may n not expend p es in excess of those approp priated by the e Board. 4. Elected d and appoin nted officers of o the Countty may not exxpend publicc monies for a purpose not included in the annual a budge et adopted by b the Board or expend p public moniess in excess o of the amoun nt specified for each purpose in the budget. 5. In orde er to perform m their finan ncial duties the Board m may examine and scruttinize all acccounts and financia al transitions s of County officers hav ving the care e, managem ment, collection or disbursement of public monies. m 6. The Bo oard of Supe ervisors acting in its legislative capaciity has exclusive authoritty to annuallyy levy such tax on the property of the Countty as is nece essary to fund d the expensses of Countyy governmen nt at a level ard determines to be app propriate. the Boa POL LICY A. The County y Administrattor shall, by Administrattive Procedu ure, prepare appropriate budgetary controls to identify reve enues and expenditures e by elected and appoint ed officers iin sufficient detail for the e Board of Supervisors to oversee compliance c with w Constituttional and st atutory finan ncial responsibilities and ccompliance with the ann nual approprriations by th he Board of Supervisorss. Such con ntrols should d include, am mong other controls, pe eriodic reporrts of significant varianc ces from the e major revvenue and e expenditure categories contained in the adopted d budget. B. Budget Exc ceedance The County Administrator shall prov vide each director or offficer of a de epartment of the County a monthly report setting forth actua al expenditurres and reve enues to datte of their de epartment an nd a comparrison to the adopted bud dget. me after the fiscal year to date rep port for the m month of De ecember the e net fund im mpact of a If at any tim department is ten percen nt more nega ative than the adopted b udget based d upon a stra aight line app portionment of the adoptted budget th hroughout the fiscal year, the directorr or officer of that departtment shall im mmediately 16-29 Subject: Budget Accountability Policy Number Page D 22.2 2 of 2 develop and implement a budget remediation plan to ensure that the department’s budgeted net fund impact is not exceeded at the end of the fiscal year. Within ten days from the issuance of a monthly report showing a department’s net fund impact to be ten percent more negative than the adopted budget the director or officer of that department shall submit to the Board of Supervisors through the County Administrator a written budget remediation plan or, if applicable, an alternative projection utilizing methodology other than straight line that more accurately predicts no negative variance in net fund impact of the department for the fiscal year. If at the end of any fiscal year a department’s net fund impact was more negative than that authorized by the adopted budget, then the director or officer of that department shall submit a report to the Board of Supervisors prior to September 1 describing what remedial actions were taken to avoid the budget exceedance and why such actions were inadequate. D. Applicability This policy applies to all departments and special districts of Pima County, whether under the supervision of an elected or appointed official, as identified in the adopted County Budget. Revised: July 12, 2011 16-30 16-31 16-32 16-33 16-34 16-35 PIMA P COU UNTY, AR RIZONA BOARD OF SUPERVISO ORS POLICY Subject: Policy fo or Administering Grants G Poliicy Num mber Page D 22 2.6 1 of 2 Purrpose The e purpose off this policy is s to establish uniform gu uidelines an d responsibilities regard ding the adm ministration of g grants within Pima County. Bac ckground Gra ants are a critical source of revenue that supplem ment or fullyy fund many Pima Countty programs and projjects that be enefit the citiz zens of Pima County. Grants G have a aided the Co ounty in provvision of a w wide range of sservices, suc ch as human n services initiatives, law w enforceme nt technolog gy upgrades, road consttruction and hea alth programs. Utilizing re evenue from m grants to fu und authorizzed program ms and opera ations benefiits the pub blic by reducing reliance on tax reven nues. Efforts s to identify, pursue and d obtain gran nt funding is a priority Pima County for P y. The e acceptance e and use off grant fundin ng, howeverr, obligates tthe County tto undertake e extra respo onsibilities, to ccommit valua able resources, and to comply with conditions c orr requiremen nts beyond n normal operrations. The erefore, prop per approvals s and prudent monitoring for all gran nts are nece essary to enssure that the e County doe es not incur unnecessary u y obligations s or become exposed to undue liabillities. To m mitigate thes se risks, standardized and centralize ed coordinattion and faciilitation of grrant adminisstration is requ uired. A stan ndardized, centralized c sttructure assures objectivve assessme ent and time ely pursuit off grant fund ding opportu unities consis stent with Piima County’s best intere est, clear deffinition of roles and resp ponsibilities thro oughout the full grant life e cycle (fund ding opportun nity, applicattion, award, implementa ation, evalua ation and closse out), clear channels for communication, and implementattion of proto ocols required to comply with app plicable laws s, rules, regu ulations and conditions th hat govern g grants. Policy It is the policy of o the Pima County C Boarrd of Supervisors that th e County will actively se eek, apply fo or, and acccept grants, when w such grants g serve the interests, purpose o or mission off a County p program or o operation and d when such grants do not obligate or o expose the County to unacceptab ble condition ns, requireme ents or liabilities. e to the natu ure and comp plexity of gra ant requirem ments and th e risks asso ociated with n non-complia ance to Due succh requireme ents, Pima County C shall implement a County wid de, standard dized, centra alized oversig ght model for kkey compon nents of gran nt administra ation. Standa ardized and centralized processes sshall be implemented thatt ensure: x x x Coordination of time ely, effective e pursuit of appropriate a g grant funding g opportunitiies o Supervisorr acceptance e of grant aw wards, as req quired Board of Impleme entation of comprehensi c ive grant com mpliance an d fiscal proccedures 16-36 Subject: x x Policy for Administering Grants Policy Number Page D 22.6 2 of 2 Oversight of grant compliance, monitoring proper grant reporting, and prompt, effective audit issue resolution Adequate control by individual departments of specialized services and programs that require technical knowledge. Implementation The County Administrator shall develop and distribute administrative procedures governing uniform grant administration consistent with this Policy. Revised: July 12, 2011 16-37 Pima County FY 2013/2014 Adopted Budget PIMA COUNTY DEBT POLICIES AND PRACTICES This section presents the types of debt, uses, restrictions, legal requirements, and other considerations related to the issuance of debt by Pima County. Individual long-term debt schedules are included in the following Supplemental Information section - Long Term Debt Schedules. All of the following items except Line of Credit are considered long term debt. Line of Credit The County maintains a revolving line of credit with its servicing bank, currently the Bank of America National Association, to address short term borrowing needs for cash flow purposes. There is a maximum line of credit of $50,000,000, and as of June 30, 2013, this entire amount was available. Advances on the line of credit are payable on demand. The County’s general taxing authority secures the credit line. General Obligation Bonds General Obligation Bonds are considered to be a general debt of the County. According to the Arizona State Constitution, general obligation debt may not exceed 6 percent of the value of the County’s taxable property, as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value. The legal debt margin projected as of June 30, 2014 is specified in the Supplemental Information section - Long Term Debt Service Schedules. Chapter 3.06 of the Pima County Code, Bonding Disclosure, Accountability and Implementation (the last seven pages of this section), sets forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. General obligation bonding is to be used to make local infrastructure investments and capital improvements and is not to be used to fund operating activities. Neither is general obligation debt to be used for enterprise improvements. General obligation bond debt authorized by the voters is retired through an annual levy of a secondary property tax assessed against the value of all property in Pima County. In 1997, voters approved $257,000,000 of general obligation bonds. Per Pima County Board of Supervisors Ordinance No. 1997-35 (Bond Improvement Plan, as amended), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at or below $1.00 per $100 of assessed valuation. For fiscal year 2012/13, the secondary tax rate was $0.7800 per $100 of assessed valuation, and will remain at that level for fiscal year 2013/14. A special bond election was held on May 18, 2004 approving additional general obligation bonds in the amount of $582,250,000. Per Pima County Board of Supervisors Ordinance No. 2004-18 (Bond Implementation Plan, as amended), the term of the general obligation bond debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at no higher than the rate in effect at the time, $0.8150 per $100 of assessed valuation, throughout this term. On May 16, 2006, voters approved another $54,000,000 of general obligation bonds for the construction of psychiatric care facilities. Per Pima County Board of Supervisors Ordinance No. 200629 (Bond Implementation Plan), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the general obligation bond debt service was to be maintained at or below the rate in effect at that time. Revenue Bonds Sewer revenue bonds may be issued to provide financing for improvements to the County’s wastewater reclamation system. Such bonds are a debt obligation of Regional Wastewater Reclamation enterprise operations. Revenues, comprised primarily of sewer fees and connection fees, are pledged to retire the debt. Before Regional Wastewater Reclamation can issue bonds, voters must authorize the Enterprise Fund to incur debt, but not to exceed a specified amount. The authorization must also specify the purpose for which the proceeds will be used. Board of Supervisors Resolution 1991-138 directs Regional Wastewater Reclamation to maintain a “bond coverage ratio” which is calculated as the product of total revenue minus operational expenses and divided by debt service costs. This resolution mandates that the “bond coverage ratio” must be at 16-38 Pima County FY 2013/2014 Adopted Budget least 1.20. Through this resolution, the County establishes and maintains rates, fees and charges for service supplied by the wastewater system fully sufficient at all times to pay the reasonable operation and maintenance costs of the system, as well as 1.20 times debt service costs. Per Pima County Board of Supervisors Ordinance No. 1997-35, the schedule of bond sales on $105 million of voter approved debt was premised on annual increases in Regional Wastewater Reclamation user fees of approximately five percent and increases in connection fees of approximately 12 percent. Fee increases under this ordinance were as follows: Fiscal Year 1999/2000 Fiscal Year 2000/01 Fiscal Year 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05 User Fees 5.3% 5% 3.8% 5% 4% Connection Fees 11% 11% 12% 12% 12% 6% Additional sewer revenue bonds in the amount of $150,000,000 were approved in the special bond election held on May 18, 2004. Per Pima County Board of Supervisors Ordinance No. 2004-18, user fees can increase as much as eight percent and connection fees can increase as much as 12 percent as a result of the new issuance. Actual increases were eight percent and 10 percent, respectively. Per Pima County Ordinance No. 2006-52, user fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. Per Pima County Ordinance No. 2006-51, connection fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. These increases were implemented as approved. Per Pima County Ordinance No. 2007-109, user fees increased nine percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2007-110, connection fees increased six percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2009-014. user fees increased 12.5 percent on March 20, 2009, 12.5 percent on July 1, 2009, and increased 12.5 percent on January 20, 2010. Per Pima County Ordinance No. 2010-11. User Fee increases of 10 percent and Connection Fee increases of 6.5 percent each July 1 of 2010, 2011, 2012, and 2013 were authorized and implemented as approved. Transportation revenue bonds, authorized in the November 1997 bond election, are repaid with Highway User Revenue Fund (HURF) revenues. Arizona Revised Statute § 11-378 requires specific ratios between HURF revenues and debt service payments. Aggregate debt service payments budgeted for fiscal year 2013/2014 are within the statutory requirements. Certificates of Participation (COPs) A common form of lease-purchase financing, Certificates of Participation are lease-purchase agreements that are divided into fractions and sold to multiple investors, similar to stocks, usually in $5,000 denominations. COPs are tax-exempt agreements that fund capital improvement projects, with the underlying project assets serving as collateral for investors. Pima County finances a variety of acquisitions and improvement projects using COPs as financing including the acquisition of the Bank of America Building, construction of the Downtown Courts Complex and improvements to the County’s wastewater management infrastructure. Repayment terms for COPs may be structured over a term of up to fifteen years. Payments for principal and interest on certificates of participation are made with funds transferred from County departments that benefit from the specific assets acquired. Examples include County Free Library, 16-39 Pima County FY 2013/2014 Adopted Budget Development Services, Fleet Services, General Fund, Parking Garages, Regional Flood Control, Regional Wastewater Reclamation, Stadium District, Telecommunications, Transportation etc. In addition to the General Obligation Bonds, Revenue Bonds, and Certificates of Participation discussed above, the Adopted Budget further provides for an additional issue of $70,000,000 in Sewer Revenue Obligations for required improvements to the County’s wastewater reclamation system in fiscal year 2013/14. Special District Bonds Pima County is authorized to create several different types of special taxing districts, each bound by separate statutory provisions. Special districts so created are: Regional Flood Control District The Regional Flood Control District is coterminous with Pima County and can issue debt when voters authorize the district to levy a tax on the secondary valuation of real property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a specified amount. Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from the Debt Service Fund, with property tax revenues transferred from the district. Regional Flood Control District general obligation debt may not exceed five percent of the value of the district’s taxable property as of the latest assessment. Currently, no Regional Flood Control debt is outstanding. Pima County Library District The Pima County Library District is coterminous with Pima County and can issue debt when voters authorize the District to levy a tax on the secondary valuation of real and personal property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a certain amount. To date, the Pima County Library District has issued no debt. Stadium District The Pima County Stadium District is coterminous with Pima County and can issue debt upon authorization of the Board of Directors to pledge District revenues to retire the debt. The baseball stadium was financed with proceeds of the sale of the Pima County Adult Detention Facility to First Trust of Arizona, National Association for $34,500,000 on February 1, 1997. Money for the bank’s purchase of the Adult Detention Facility came from the County’s issuance of $35,660,000 principal amount of Certificates of Participation. Also on February 1, 1997, the County entered into a Capital Lease of the Adult Detention Facilities with First Trust for $35,660,000 for a 15 year term. On September 1, 1999, Pima County amended this lease-purchase agreement for the Adult Detention Facility. In 2013, these Certificates were refunded with a new issue, Series 2013B. Improvement Districts The Board of Supervisors may create specific improvement districts upon petition of property owners proposing the district. Each district is created to finance improvements that benefit all properties in the district. Improvement District loans may be approved to finance the improvements and property owners are assessed their portion of the debt over a period of years. Pima County generally issues these loans for not more than a ten-year period. There is currently no improvement district debt outstanding. Other Districts There are many other special taxing or assessment districts throughout the County; however, Pima County has limited, or no, involvement with their operations or their specific debt programs. These districts include, but are not limited to: fire districts and irrigation districts. Public Authorities Certain public authorities can be created by Pima County but are considered separate and autonomous from the County. Due to the autonomy of such authorities, any debt issued by the authorities is not considered debt of the County. An authority so created by Pima County is the Industrial Development Authority (IDA). The IDA has issued a wide variety and substantial number of bonds and notes for the purpose of economic development. The County considers the debt issued by the IDA no commitment debt. Lease Purchase Contracts As a practical matter, a lease purchase contract is a financing mechanism with all the characteristics of debt. The payment of principal and interest is subject to 16-40 Pima County FY 2013/2014 Adopted Budget annual appropriation out of operating monies and cannot utilize the secondary property tax. Authorization to enter into a lease purchase contract is based on the County’s own policies and procedures on entering into contracts. Loans Payable Several federal and state agencies are authorized to provide below-market rate loans to government jurisdictions to assist in developing infrastructure that is required to comply with federal laws, or to provide bridge loans until other funds become available. Pima County has entered into several loan agreements to date with the state Water Infrastructure Finance Authority (WIFA). The Regional Wastewater Reclamation Enterprise Fund has entered into these loan agreements to provide funds for the defeasance of prior sewer revenue bonds and the construction and improvement of wastewater treatment facilities. Notes Payable It is the current practice of Pima County to facilitate the purchase of land parcels used in the construction of capital projects by issuing notes to landowners, thereby reducing the need for third-party financing. Issued notes have been of relatively short duration, usually less than three years, and cannot exceed five years, per Arizona Revised Statute § 11-251(45). 16-41 Pima County FY 2013/2014 Adopted Budget CHAPTER 3.06 BONDING DISCLOSURE, ACCOUNTABILITY AND IMPLEMENTATION Sections: 3.06.010 Intent. 3.06.020 Bond implementation plan. 3.06.030 Advance publication of bond implementation plan. 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. 3.06.050 Conservation acquisition commission. 3.06.060 Monitoring and reporting on sold bonds. 3.06.070 Substantial modification of an adopted bond implementation plan. 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. 3.06.10 Intent. The board of supervisors is authorized by Arizona Revised Statutes § 35-452 to call special elections for the purpose of seeking voter authorization to incur bonded indebtedness. The board of supervisors desires to provide voters with complete information on projects, along with their estimated costs, that will be constructed from proceeds of bonded indebtedness, as well as provide voters, to the maximum extent practicable, firm assurances that these projects will be constructed within the estimated costs and time tables established by the board of supervisors. Because it is not practicable to list on a ballot question all of the projects and estimated costs that would be constructed from the sale of authorized bonded indebtedness, the board of supervisors establishes this chapter setting forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. (Ord. 1997-25 § 1 (part), 1997) 3.06.020 Bond implementation plan. Prior to the start of early voting for a special election called by the board of supervisors pursuant to ARS § 35-452, the board of supervisors shall adopt by ordinance a "bond implementation plan," which shall be adopted for each bond election and question ordered by the board of supervisors pursuant to ARS § 35-452. The title of the ordinance shall contain the date of the special bond election. After adoption, the ordinance shall govern the development or construction of all listed projects, including the approximate project cost and the proposed construction schedule, unless the ordinance is amended pursuant to Section 3.06.050. The ordinance shall contain the following information: A. A complete list of all projects to be constructed or acquired by proceeds from the sale of authorized bonds. The project list shall identify each project by name and location and provide a short narrative project description. 1. For capital construction projects, the following information shall also be provided for each project: 16-42 Pima County FY 2013/2014 Adopted Budget a. A project scope of work containing a description of the facility to be constructed including the size or capacity and whether construction is for a new facility or an expansion, rehabilitation or reconstruction of an existing facility. b. The purpose and specific benefits to be achieved by construction of the project. c. A construction schedule that identifies by major task (i.e. planning/design/right-ofway; construction; other) and by fiscal year the projected start and completion dates. d. The estimated future operating and maintenance costs, what jurisdiction or county department will be responsible for these costs, and whether ability to fund these costs should impact scheduling of the project. 2. For each land acquisition project related to open space, trails or historic/cultural preservation, the following information shall be provided: a. An estimate of the number of acres to be acquired and any special designation relating to the property such as recreational, open space planning, floodplain, or historic/cultural preservation. b. The desirable location of the property by section, township, and range, the assessor parcel number, and existing zoning of the property. c. The benefits to be achieved by the acquisition. d. The estimated future management and security costs, and identification of the management agency if other than the county. B. The total estimated cost of each project or acquisition, total estimated costs by major task, a discussion of how estimated costs were derived, and analysis of the potential for actual costs to increase or decrease from estimated costs. C. The source (federal or state aid, local governments, other county revenues, private sources) of any other revenues that may be obtained for the project or revenues that are required as cost sharing from other governmental entities or private parties, including an assessment of the certainty or uncertainty that other sources will be secured and options that would be available if the other sources are not secured. D. A detailed strategy for managing the sale of bonds, including discussion of the factors upon which the county will base decisions on the timing, size, and terms of bond sales. E. For general obligation bonds, discussion of commitments to manage the sale of bonds within limits on secondary property tax rates and analysis of how approval and sale of general obligation bonds could impact actual property taxes paid for debt service. F. For revenue bonds, a discussion of sources of revenues that will be used to service bond debt and whether fees will be raised, and by how much, if revenue bonds are approved and sold. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.030 Advance publication of bond implementation plan. A bond implementation plan adopted pursuant to this chapter shall be published at least once in a newspaper of general circulation in the county prior to the start of early voting for the special bond election. The publication shall set forth the ordinance containing the bond implementation 16-43 Pima County FY 2013/2014 Adopted Budget plan adopted by the board of supervisors. Upon adoption, the board of supervisors shall also publish the bond implementation plan on the county's web site prior to the start of early voting for the special bond election. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. A. The duties and responsibilities of the Pima County bond advisory committee as adopted by the board of supervisors on July 15, 2003, are expanded to include monitoring and review of implementation of the bond implementation plan. B. The Pima County bond advisory committee members shall be appointed to a term of six years. Upon resignation of any member, the appointing authority shall appoint another member to begin a new six-year term. C. The committee will meet as often as it deems necessary but in any event no less frequently than semi-annually. D. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the committee on the status of implementation of the bond implementation plan, with special attention paid to major issues impacting implementation of the bond improvement plan. E. The committee shall review and make recommendations to the board of supervisors on all proposed amendments to the bond implementation plan. F. The Committee shall review and approve the semiannual progress reports on the bond implementation plan prior to it being transmitted to the board of supervisors and published, as required by section 3.06.060. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.050 Conservation acquisition commission. A. The board of supervisors hereby establishes the conservation acquisition commission. B. The conservation acquisition commission shall have a total of eleven members, appointed as follows: 1. Five members, one appointed by each member of the board of supervisors; 2. Two members appointed by land conservation organizations active in Pima County; 3. One member appointed from the Pima County natural resources, parks and recreation commission; 4. One member appointed by the local board of realtors; 5. One member appointed by the ranching community; and 6. One member appointed by the county administrator. 16-44 Pima County FY 2013/2014 Adopted Budget C. Appointments to the commission are for a term of eight years. Upon the resignation of any member, the appointing authority shall appoint another member to begin a new eight-year term. D. The duties and responsibilities of the commission are as follows: 1. Oversee and monitor all open space bond acquisitions placed before the board of supervisors for consideration including, but not limited to, acquisitions funded by general obligation bonds. 2. Make recommendations to the board of supervisors and the Pima County bond advisory committee for priorities in the scheduling of open space acquisitions and periodic assessment and change in priorities as necessary. 3. Make recommendations to the board of supervisors and the Pima County bond advisory committee on any aspects of open space land management, including management of lands acquired for open space. 4. Make recommendations to the county administrator, and the Pima County bond advisory committee on any aspect relating to internal county management of the open space acquisition process. E. The commission will meet as often as it deems necessary but in any event no less frequently than quarterly. F. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the commission on the status of implementation of the conservation bond program component of the bond implementation plan, with special attention paid to major issues impacting implementation of the conservation bond program. G. The commission shall review and make recommendations to the board of supervisors on all potential amendments to conservation bond program components of the bond implementation plan. H. The commission shall review and approve the semiannual progress reports on the conservation bond program component of the bond implementation plan prior to it being transmitted to the Pima County bond advisory committee as required by Section 3.06.040. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.060 Monitoring and reporting on sold bonds. The county administrator shall prepare semiannual reports on the progress of the bond implementation plan implementation which shall be transmitted to the board of supervisors for review. Upon transmittal to the board of supervisors on or before January 1 and July 1, semiannual progress reports shall also be posted on the county's web site. Progress reports shall be prepared and transmitted by the county administrator until a bond implementation plan is determined by the board of supervisors to have been completed. Each progress report shall contain the following information on the status of every project or program contained in the plan: A. The project implementation schedule status, including design, construction, acquisition, and completion. 16-45 Pima County FY 2013/2014 Adopted Budget B. Any estimated substantial variances from the project cost and revenue sources in the adopted bond implementation plan. C. Any major issues that may affect implementation of the bond implementation plan. D. Plans and options for addressing substantial modifications in costs or revenue sources or other major issues, including the potential need for substantial modifications in the bond implementation plan as provided for in Section 3.06.070. E. A fiscal status report, including discussion of bond sales completed and projected; interest rates and terms of completed sales; interest rates received on deposits of bond proceeds; updated projections on conditions in municipal bond markets; current debt service schedules and updated projections of secondary property tax rates for debt service; updated projections of secondary property tax rates with projected future sales of bonds; and analysis and projection of fiscal impacts of completed and projected sales of revenue bonds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.070 Substantial modification of an adopted bond implementation plan. A. A substantial modification in the implementation of an adopted bond implementation plan shall not be made except as provided in this section. B. For purposes of this section, "substantial modification" means any of the following: 1. An increase or decrease in total actual project costs by twenty-five percent or more. 2. An increase or decrease in actual bond costs by twenty-five percent or more. 3. An increase or decrease in actual other revenues by twenty-five percent or more. 4. A delay in a project construction or implementation schedule of twelve months or more. 5. A delay in the scheduled years of sale of bonds of twenty-four months or more caused by changes in municipal bond market conditions or county financial conditions and necessary to maintain commitments to capping the secondary property tax rate for debt service. 6. Any project that is not constructed. 7. Any project that is added to those to be constructed. 8. Any increase or decrease in the project scope that alters the disclosed project benefits. 9. All changes to a bond implementation plan necessitated by only a portion of the proposed bond questions being approved at the special election. C. Cost estimates may vary, up or down, as a project proceeds through planning, design, procurement, contract award, and construction, or through appraisals and negotiations for conservation acquisitions. Variations in cost estimates do not constitute "substantial modifications." "Substantial modifications" relating only to cash amounts may occur pursuant to official action by the board of supervisors, in open session, that establish actual costs through awards of construction contracts, contract amendments or change orders, or approval of a contract for acquisition. Such board actions shall be accompanied by notice that the action will require a bond ordinance amendment. 16-46 Pima County FY 2013/2014 Adopted Budget D. Any substantial modification in the implementation of an adopted bond implementation plan requires an specific amendment to the ordinance that adopted the plan. The ordinance amendment must be enacted by the board of supervisors at a public hearing for which at least fifteen days' prior notice was published in a newspaper of general circulation in the county. 1. Bond ordinance amendments shall be scheduled to coincide with transmittal of the semiannual bond progress reports as required by Section 3.06.060. 2. Recommendations for bond ordinance amendments shall be reviewed by the Pima County bond advisory committee, as required by Section 3.06.040, and for conservation acquisitions by the conservation acquisition commission, as required by Section 3.06.050. 3. Substantial modifications of costs, bond funding, or other funding ordinance amendments may be scheduled for the next regular transmission of the semiannual bond progress report, provided the modifications were previously approved by the board of supervisors. 4. All other substantial modifications require amendment of the bond ordinance prior to the substantial modification. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. A bond implementation plan shall be integrated into a five year capital improvement plan to be adopted at the time the annual budget of the county is adopted. The county five-year capital improvement program shall be reported to the Metropolitan Planning Organization for all necessary coordination and integration into a regional capital plan. Any project contained within a bond implementation plan that is being implemented by a political subdivision other than the county shall conform with the requirements of this chapter. Specific program or project oversight for the purposes of conforming with this chapter shall remain with the county. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. A. Pursuant to Pima County Code Section 3.06.080, bond projects authorized by the board of supervisors in a bond implementation plan for a special bond election to be designed, constructed, or equipped by another political subdivision using county general obligation bonds to fund a project in whole or part shall be funded by the county only pursuant to an intergovernmental agreement executed between Pima County and the implementing subdivision. Each such project shall be authorized and implemented with separate intergovernmental agreements. The intergovernmental agreement shall authorize the jurisdiction to design, construct, or equip the project, subject to compliance with the terms and mutual responsibilities of the parties agreed upon in the intergovernmental agreement. B. Unless waived by the board of supervisors as being in the best interests of the county and warranted by the circumstances of the bond funded project at issue, the intergovernmental agreement shall include, but not be limited to, the following responsibilities of the implementing subdivision: 16-47 Pima County FY 2013/2014 Adopted Budget 1. That the implementing political subdivision shall operate and maintain the improvements constructed by county bond funds for a period of not less than twenty-five (25) years. 2. That the implementing political subdivision shall not charge a fee for use of the constructed improvement that is more than a fee charged by the county for a similar purpose. 3. That the implementing political subdivision agrees to insure the improvements constructed with county bond funds and will replace same them if they are damaged or destroyed. 4. That the implementing political subdivision agrees to make the improvements available to all residents of Pima County without restriction or preference to jurisdiction of residence. 5. That the implementing political subdivision agrees to comply with all provisions of Chapter 3.06 (Bonding Disclosure, Accountability, and Implementation) of the Pima County Code and will provide all reports to the county in a format and schedule agreed upon by the parties. 6. That the county will only transfer county general obligation bond proceeds to the implementing jurisdiction upon request from the implementing jurisdiction, with full documentation. 7. That the implementing political subdivision agrees to a provision requiring compliance with federal arbitrage regulations. 8. That the implementing jurisdiction, by action of its governing body at a public hearing, shall notify the county of events that would require an amendment of the bond implementation plan ordinance and formally request the board of supervisors to hold a public hearing on the necessary ordinance amendment. 9. That the intergovernmental agreement shall establish the amount of county bond funds to be allocated to a specific project, establish the stated amount as a maximum of county bond monies to be allocated to the project, and commit the implementing political subdivision to pay for any and all costs in excess of county bond funds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 16-48 Pima County FY 2013/2014 Adopted Budget LONG TERM DEBT General Obligation Bonds Payment Source Payments for principal and interest on general obligation bonds are made from property tax revenues of the Debt Service Fund. Debt Service Requirements The debt service requirements on general obligation bonds are summarized as follows: 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 TOTALS PRINCIPAL INTEREST TOTAL $44,415,000 41,668,333 42,323,333 43,978,333 41,603,333 45,033,333 43,413,333 39,838,333 41,393,333 29,283,333 20,338,333 13,318,333 13,843,333 9,488,333 5,418,333 1,333,333 $15,005,084 18,942,433 14,449,900 13,055,365 11,597,106 10,066,648 8,456,002 6,935,596 5,449,235 3,805,652 2,616,163 1,795,529 1,218,346 617,913 270,067 53,334 $59,420,084 60,610,766 56,773,233 57,033,698 53,200,439 55,099,981 51,869,335 46,773,929 46,842,568 33,088,985 22,954,496 15,113,862 15,061,679 10,106,246 5,688,400 1,386,667 $476,689,995 $114,334,373 $591,024,368 Legal Debt Margin Under the Arizona Constitution, general obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. All Pima County general obligation debt obtained 15 percent margin voter approval. Legal debt margin projected at June 30, 2014 is as follows: 15% Limitation $7,623,691,280 1,143,553,692 Secondary Net Assessed Valuation Debt Limit General Obligation Bonds Outstanding Assets Available for Principal Debt Applicable to Limit Legal Debt Margin Legal Debt Margin Percentage: General Obligation Bonds Outstanding Secondary Net Assessed Valuation (476,689,995) 19,466,384 (457,223,611) $686,330,081 $ 476,689,995 = 6.25% $ 7,623,691,280 16-49 Pima County FY 2013/2014 Adopted Budget LONG TERM DEBT Transportation Bonds Payment Source Payments for principal and interest on transportation bonds are made from Highway User Revenue Debt Service Requirements The debt service requirements on transportation bonds are summarized as follows: 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 TOTALS PRINCIPAL INTEREST TOTAL $12,425,000 13,976,667 14,496,667 15,116,667 15,706,667 14,351,667 14,946,667 9,956,667 10,356,667 5,316,667 5,486,667 2,526,667 2,586,667 2,631,667 1,066,667 1,066,662 $4,969,363 5,288,337 4,579,959 3,926,354 3,308,524 2,672,420 2,129,354 1,568,050 1,198,020 796,417 583,750 364,283 263,217 174,950 85,333 42,667 $17,394,363 19,265,004 19,076,626 19,043,021 19,015,191 17,024,087 17,076,021 11,524,717 11,554,687 6,113,084 6,070,417 2,890,950 2,849,884 2,806,617 1,152,000 1,109,329 $142,015,000 $31,950,998 $173,965,998 Legal Debt Margin Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. PRIOR FISCAL YEAR HIGHEST FUTURE DEBT HURF REVENUE SERVICE PAYMENT Series 2005 $52,587,700 $16,767,639 Series 2007 $56,936,526 $19,330,859 Series 2008 $58,637,523 $18,521,469 Series 2009 $53,906,177 $16,259,263 Series 2012 $50,451,812 $18,288,321 Series 2014 $48,231,591 $19,265,004 16-50 Pima County FY 2013/2014 Adopted Budget LONG TERM DEBT Stadium District Debt Payment Source Payments for principal and interest on Stadium District debt are made from stadium revenues, Transient Lodging Excise Tax proceeds, Recreational Vehicle Space Surcharge proceeds, and Rental Car Tax proceeds. Debt Service Requirements The debt service requirements on Stadium District debt is summarized as follows: 2014 2015 2016 2017 2018 TOTALS PRINCIPAL INTEREST TOTAL $2,390,000 2,360,000 2,520,000 2,650,000 2,785,000 $505,581 428,927 334,750 205,500 69,625 $2,895,581 2,788,927 2,854,750 2,855,500 2,854,625 $12,705,000 $1,544,383 $14,249,383 16-51 Pima County FY 2013/2014 Adopted Budget LONG TERM DEBT Certificates of Participation Payment Source Payments for principal and interest on certificates of participation are made from funds transferred from County Free Library, Development Services, Fleet Services, General Fund, Health, Parking Garages, PHS Transition Fund, Print Shop, Regional Flood Control, Regional Wastewater Reclamation, Risk Management, Stadium District, Telecommunications, and Transportation. Debt Service Requirements The debt service requirements on certificates of participation including estimated amounts planned issues in fiscal year 2013/2014 are summarized as follows: 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 TOTALS PRINCIPAL INTEREST TOTAL $38,225,000 31,745,000 16,935,000 12,415,000 12,815,000 13,510,000 11,195,000 10,705,000 11,110,000 8,575,000 5,800,000 $6,083,203 4,449,426 4,424,730 3,748,907 3,176,030 2,606,532 2,007,250 1,520,875 1,036,750 533,375 232,000 $44,308,203 36,194,426 21,359,730 16,163,907 15,991,030 16,116,532 13,202,250 12,225,875 12,146,750 9,108,375 6,032,000 $173,030,000 $29,819,078 $202,849,078 Summary of Debt Service Fund Expenditures Long Term Debt: General Obligation Bonds (GOB) Transportation Revenue Bonds Stadium District Debt Certificates of Participation Total Long Term Debt $59,420,084 17,394,363 2,895,581 44,308,203 $124,018,231 Fiscal and Other Charges Total Budgeted Debt Service Expenditures 16-52 25,240 $124,043,471 Pima County FY 2013/2014 Adopted Budget LONG TERM DEBT Loans Payable Payment Source Payments for principal and interest on loans payable are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on loans payable are summarized as follows: 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 TOTALS PRINCIPAL INTEREST TOTAL $1,534,678 1,581,303 1,629,369 1,678,921 1,730,004 1,782,668 1,836,962 1,892,937 1,950,646 2,010,143 2,071,485 $599,408 552,782 504,718 455,164 404,082 351,416 297,124 241,148 183,438 123,942 62,602 $2,134,086 2,134,085 2,134,087 2,134,085 2,134,086 2,134,084 2,134,086 2,134,085 2,134,084 2,134,085 2,134,087 $19,699,116 $3,775,824 $23,474,940 Legal Debt Margin There is no legal debt margin for loans payable. 16-53 Pima County FY 2013/2014 Adopted Budget LONG TERM DEBT Sewer Revenue Bonds Payment Source Payments for principal and interest on sewer revenue bonds are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue bonds are summarized as follows: 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 TOTALS PRINCIPAL INTEREST TOTAL $16,765,000 17,555,000 15,950,000 11,250,000 11,810,000 12,405,000 13,025,000 13,685,000 14,375,000 15,105,000 5,210,000 3,550,000 3,730,000 $6,660,556 5,882,481 5,057,294 4,353,645 3,885,919 3,413,674 2,914,337 2,302,289 1,743,920 1,141,476 504,162 291,200 149,200 $23,425,556 23,437,481 21,007,294 15,603,645 15,695,919 15,818,674 15,939,337 15,987,289 16,118,920 16,246,476 5,714,162 3,841,200 3,879,200 $154,415,000 $38,300,153 $192,715,153 Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 16-54 Pima County FY 2013/2014 Adopted Budget LONG TERM DEBT Sewer Revenue Obligations Payment Source Payments for principal and interest on sewer revenue obligations are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue obligations are summarized as follows: 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 TOTALS PRINCIPAL INTEREST TOTAL $18,340,000 23,596,667 24,271,667 37,576,667 39,031,667 40,681,667 42,476,667 44,301,667 46,206,667 48,196,667 50,381,667 52,666,667 32,721,667 34,121,667 4,666,667 4,666,662 $24,012,025 24,746,325 23,639,792 22,792,292 21,145,850 19,312,558 17,328,267 15,316,500 13,228,083 11,044,417 8,681,250 6,208,833 3,622,167 2,032,750 373,333 186,666 $42,352,025 48,342,992 47,911,459 60,368,959 60,177,517 59,994,225 59,804,934 59,618,167 59,434,750 59,241,084 59,062,917 58,875,500 36,343,834 36,154,417 5,040,000 4,853,328 $543,905,000 $213,671,108 $757,576,108 Regional Wastewater Reclamation Sewer Obligations Sewer revenue obligations in the amount of $70,000,000 are planned for issuance in fiscal year 2013/2014. As the terms of these certificates including interest rates and principal repayment schedule have not yet been determined, estimated debt service requirements, 15 year repayment at four percent interest, are presented here. Payments for principal and interest will be made from the Regional Wastewater Reclamation Enterprise Fund. Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 16-55 Pima County FY 2013/2014 Adopted Budget VALUATION OF PROPERTY FOR TAXING PURPOSES IN ARIZONA The largest revenue source for Pima County is the property tax. Property tax is paid in accordance with the value of real and personal property. A number of County functions are funded by property taxes. The primary tax supports the General Fund, which finances the continuing maintenance and operation of the County. The secondary tax is used to pay for capital expenditures and some “budget override” amounts approved by voters. Primary and secondary taxes are supported by two different property values. The primary tax is supported by the primary, or limited, value and the secondary tax is supported by the full cash value. The total tax is based on the net assessed values of the property. Each net assessed value is set by multiplying the respective full cash or limited value of the property by an assessment ratio based on the property’s use and then subtracting any constitutionally defined exemptions. The full cash value1 of each property is set by the County Assessor or the Arizona Department of Revenue in accordance with standards and procedures established by the Arizona Legislature and Arizona Department of Revenue. The value of railroads, mines, utilities, and some types of personal property are valued by the Arizona Department of Revenue. The “market standard” is used by Arizona for the establishment of the full cash value of a property. In other words, the value of a property must come close to the selling price of a similar property which has been sold in an arms length transaction without stress or duress on the part of the seller or buyer. It takes about two years for market values to be reflected in the full cash value. The limited value2 of a property is determined by one of two formulas, with the formula providing the greater amount being used as the limited value for the year. One formula increases the limited value by 10 percent more than the previous year’s limited value, while the other formula produces an increase in the limited value that is 25 percent of the difference between the current year’s full cash value and the previous year’s limited value. The limited value determined by either formula can never be greater than the property’s full cash value. The assessment ratios3 are defined by the Arizona Legislature. They are assigned to a property in accordance with its use. There are nine basic classes of property, with each class having a different assessment ratio. The same assessment ratio is applied to both the full cash value and the limited value to determine the assessed value for secondary4 and primary5 taxes. The Arizona Constitution stipulates that certain types of property will not be fully taxed or will not be taxed at all. Properties owned by government or nonprofit organizations are not taxed, as long as they are not used in commerce. Widows, widowers, and disabled individuals are given partial exemptions from property tax. The amount of the exemption is determined by the full cash value of the property and the person’s income. All property in the County has a full cash assessed value and a limited assessed value. The Assessor identifies the amount of property that is exempt. The largest amount of exempt property in the County is vacant land which is owned by state and federal agencies. Although these agencies do not pay property taxes, some agencies do pay “in lieu” taxes to compensate jurisdictions in which the property is located for minimal services provided to the property. The secondary value of the exemption is subtracted from the secondary assessed value to derive the taxable secondary net assessed value. The same is done to the primary, or limited, value to derive the taxable primary net assessed value. For the current year, the County’s taxable secondary net assessed value decreased by 6.70 percent from the previous year, as market values for property two years ago declined. The taxable primary, or limited, net assessed value decreased by 6.38 percent. Endnotes 1 See Full Cash Value By Class: 2009-2013. 2 See Limited Value By Class: 2009-2013. 3 See Assessment Ratios By Class: 2009-2013. 4 See Secondary Net Assessed Value By Class: 2009-2013. 5 See Primary Net Assessed Value By Class: 2009-2013. 16-56 Pima County FY 2013/2014 Adopted Budget COMPONENTS OF ARIZONA'S PROPERTY TAX SYSTEM Market Forces: - Population - Wealth - Employment - Inflation - Interest Rates - Obsolescence Process appeals and defend values Property: - Real Property: Land, Improvements - Personal Property: Business Equipment, & Mobile Homes Personal Property can be "secured" to real property. Taxes will be billed on the same bill. Publish value of property Characteristics Change: - Land Subdivision - New Construction / Demolition - Appreciation / (Depreciation) Value property: - Cost method - Market method - Income method PRIOR LIMITED VALUE FULL CASH VALUE STATUTORY FORMULA Limits rapid increases in Limited Value which changes slowly until Limited Value = Full Cash Value LIMITED VALUE EXEMPTION QUALIFICATION - Institutional: Government, churches, etc. - Personal: Widows/widowers, disabled SECONDARY NET ASSESSED VALUE (Full Cash Value x Assessment Ratio) Exemption ASSESSMENT RATIOS (FY 2013/14) Mines*, Utilities*, and Commercial Real and Personal Property 19.5% Vacant Land and Agriculture 16% Residential: Primary Residence 10% Residential: Rental & Other 10% Railroads (varies)* 15% Historic Owner Occupied Residence 5% Hist. Rent. Res. (Unrestored Part) 10% Hist. Commercial (Unrestored Part) 19.5% Hist. Rent. Res. & Com. (Restored Part) 1% Private Improvements on Gov. Prop. 1% LIMITED NET ASSESSED VALUE (Limited Value x Assessment Ratio) - Exemption * classes of property valued by A.D.O.R. Add estimate of the Value of the Unsecured Personal Property SECONDARY TAX RATE (Levy / S Secondary Net Assessed Values) Set for each secondary fund PRIMARY TAX RATE Levy amount needed for each Fund SECONDARY TAX (Secondary Tax Rate x Secondary Net Assessed Value) for each secondary fund (Levy / S Primary Net Assessed Values) PRIMARY TAX (Tax Rate x Primary Net Assessed Value) TAX BILLS Real Property & All Personal Property Paid in two halves: Due October 1 and March 1 16-57 Pima County FY 2013/2014 Adopted Budget FULL CASH VALUE BY CLASS FOR TAX YEARS 2009-2013 2009 Legislative Class I. 8 -12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. 2010 % of Total Amount 10,723,625,990 12.17% 2,256,220,764 2.56% 2011 % of Total Amount 11,669,279,111 13.53% 2,135,638,299 2.48% 2012 % of Total Amount 11,853,234,847 14.79% 1,884,980,719 2.35% 2013 % of Total Amount 12,110,969,552 15.58% 1,863,832,058 2.40% % of Total Amount 12,345,774,193 16.55% 1,330,728,734 1.78% All Class I Property 12,979,846,754 14.73% 13,804,917,410 16.01% 13,738,215,566 17.14% 13,974,801,610 17.98% 13,676,502,927 18.33% II. R. Vacant Land / Agricultural R.E. 11,488,270,826 13.04% 11,227,165,868 13.02% 11,578,268,631 14.45% 11,645,859,911 14.98% 12,228,776,011 16.40% II. P. Vacant Land / Agricultural P.P. 53,089,988 0.06% 65,795,484 0.08% 67,916,575 0.08% 69,184,640 0.09% 69,054,943 0.09% 16-58 All Class II Property 11,541,360,814 13.10% 11,292,961,352 13.10% 11,646,185,206 14.53% 11,715,044,551 15.07% 12,297,830,954 16.49% III. Residential, Owner Occupied 52,821,161,537 59.96% 50,009,833,125 58.00% 44,582,602,406 55.62% 40,699,227,418 52.36% 37,227,263,168 49.91% IV. Residential, Renter Occupied 10,008,610,719 11.36% 10,363,649,288 12.02% 9,466,687,034 11.81% 10,387,279,288 13.36% 10,473,817,244 14.04% V. Railroads 40,514,870 0.05% 44,374,565 0.05% 48,559,518 0.06% 56,409,827 0.07% 58,865,050 0.08% 694,227,932 0.79% 687,648,377 0.80% 647,790,154 0.81% 882,660,907 1.14% 841,059,802 1.13% VII. Historic Commercial 6,775,267 0.01% 5,666,201 0.01% 4,913,304 0.01% 5,140,936 0.01% 6,225,902 0.01% VIII. Historic Rental Residential 3,256,451 0.00% 3,672,798 0.00% 2,552,985 0.00% 2,376,277 0.00% 917,924 0.00% n/a n/a 16,178,980 0.02% 14,967,074 0.02% 8,144,801 0.01% 7,583,778 0.01% VI. Historic Owner Residential, Enterprise & Trade Zones IX. Possessory Interests Total For All Property Percent Change From Previous Year 88,095,754,344 86,228,902,096 80,152,473,247 77,731,085,615 74,590,066,749 2.44% -2.12% -7.05% -3.02% -4.04% Sources: Values for 2009 through 2011 from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," July assessment roll. Beginning 2012, values from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2013/2014 Adopted Budget LIMITED VALUE BY CLASS FOR TAX YEARS 2009-2013 20091 20102 20112 20122 20132 Legislative Class I. 8-12. Commercial R.P., Mines & Utilities % of % of % of % of % of Amount Total 9,744,578,744 12.09% Amount Total 10,703,385,108 13.00% Amount Total 11,299,848,905 14.48% Amount Total 11,839,619,336 15.56% Amount Total 12,120,738,012 16.54% I. 11, 13. Commercial & Telecommunications P.P. 2,060,625,193 2.56% 2,185,268,260 2.65% 1,855,522,424 2.38% 1,847,871,364 2.43% 1,318,886,809 1.80% All Class I Property 11,805,203,937 14.65% 12,888,653,368 15.65% 13,155,371,329 16.86% 13,687,490,700 17.99% 13,439,624,821 18.34% II. R. Vacant Land / Agricultural R.E. 9,283,115,939 11.52% 9,304,087,886 11.30% 10,248,274,772 13.13% 10,518,994,198 13.83% 11,282,314,776 15.40% II. P. Vacant Land / Agricultural P.P. All Class II Property 27,978,510 0.03% 52,004,951 0.06% 64,870,571 0.08% 69,109,593 0.09% 68,923,430 0.10% 16-59 9,311,094,449 11.55% 9,356,092,837 11.36% 10,313,145,343 13.22% 10,588,103,791 13.92% 11,351,238,206 15.50% III. Residential, Owner Occupied 49,705,721,781 61.67% 49,559,640,578 60.18% 44,509,916,327 57.04% 40,645,916,296 53.42% 37,194,981,439 50.77% IV. Residential, Renter Occupied 9,104,140,815 11.30% 9,851,022,802 11.96% 9,345,603,556 11.98% 10,278,198,520 13.51% 10,375,983,567 14.16% V. Railroads 34,904,555 0.04% 37,737,149 0.05% 43,909,822 0.06% 55,461,878 0.07% 58,360,706 0.08% 623,835,450 0.77% 640,976,458 0.78% 642,656,388 0.82% 814,953,373 1.07% 827,950,874 1.13% 710,197 0.00% 10,972,356 0.01% 4,805,546 0.01% 5,114,775 0.01% 6,119,050 0.01% VIII. Historic Rental Residential 2,369,283 0.00% 3,125,012 0.00% 2,613,602 0.00% 2,335,166 0.00% 860,375 0.00% IX. Possessory Interests 5,140,924 0.01% n/a n/a 18,186,504 0.02% 8,066,392 0.01% 7,583,778 0.01% VI. Historic Owner Residential, Enterprise & Trade Zones VII. Historic Commercial Total For All Property $80,593,121,391 $82,348,220,560 $78,036,208,417 $76,085,640,891 $73,262,702,816 Percent Change From Previous Year 10.22% 2.18% -5.24% -2.50% -3.71% Sources: Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll for all years. Notes: 1Values from the 2009 Abstract have been adjusted to the Net Assessed Value appearing in the May 6, 2009, Property Tax Oversight Commission Levy Limit Calculation Worksheet. 2 Values from the 2010, 2011, 2012 and 2013 Abstracts have been adjusted to the Net Assessed Values appearing in the Assessor's Levy Limit Calculation Worksheets for those years. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2013/2014 Adopted Budget ASSESSMENT RATIOS BY CLASS FOR TAX YEARS 2009-2013 Legislative Class 2009 2010 2011 2012 2013 I. 1-13 Commercial, Mines, Utilities Real & Personal Property 22.00% 21.00% 20.00% 20.00% 19.50% II. Vacant Land/Agricultural - Real & Personal Property 16.00% 16.00% 16.00% 16.00% 16.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 18.00% 17.00% 15.00% 15.00% 15.00% VI. Historic Noncommercial (Note 1) 5.00% 5.00% 5.00% 5.00% 5.00% VII. Historic Commercial (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% VIII. Historic Rental Residential (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% Weighted Average Assessment Ratio for Secondary 12.52% 12.53% 12.55% 12.66% 12.68% Weighted Average Assessment Ratio for Primary 12.41% 12.37% 12.44% 12.58% 12.62% III. Residential, Primary Residence IV. Residential, Rental & Other V. Railroads IX. Possessory Interests Note 1. Legislative Class VI also includes property in foreign trade zones, military reuse zones, and property used in the manufacture of environmental technology and renewable energy equipment, environmental remediation, and biodiesel fuel production. Note 2. The 1 percent assessment ratio applies to the value of recent renovations and improvements and applies for 10 years after the improvements are made. The remainder of the value is at the rate for the class as determined by the use of the property. 16-60 Pima County FY 2013/2014 Adopted Budget SECONDARY NET ASSESSED VALUE BY CLASS FOR TAX YEARS 2009-2013 Legislative Class I. 8 -12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. All Class I Property 2009 2010 % of Total Amount 2,357,915,272 23.91% 495,819,206 5.03% 2,853,734,478 28.94% 2011 % of Total Amount 2,226,034,770 23.83% 446,279,772 4.78% 2,672,314,542 28.61% 2012 % of Total Amount 2,139,342,483 25.32% 375,353,067 4.44% 2,514,695,550 29.76% 2013 % of Total Amount 2,192,874,051 26.84% 371,034,576 4.54% 2,563,908,627 31.38% % of Total Amount 2,157,110,730 28.30% 256,415,847 3.36% 2,413,526,577 31.66% II. R. Vacant Land / Agricultural R.E. 699,478,507 7.09% 636,359,525 6.81% 537,517,642 6.36% 491,798,258 6.02% 439,909,044 5.77% II. P. Vacant Land / Agricultural P.P. 7,482,674 0.08% 4,819,671 0.05% 3,661,192 0.04% 3,539,894 0.04% 3,322,740 0.04% 706,961,181 7.17% 641,179,196 6.86% 541,178,834 6.40% 495,338,152 6.06% 443,231,784 5.81% All Class II Property 16-61 III. Residential, Owner Occupied 5,251,746,309 53.26% 4,968,230,234 53.18% 4,424,576,228 52.37% 4,036,698,072 49.40% 3,690,043,699 48.40% IV. Residential, Renter Occupied 1,000,332,932 10.14% 1,012,886,868 10.84% 924,625,750 10.94% 1,015,495,228 12.43% 1,024,062,086 13.43% V. Railroads VI. Historic Owner Residential, Enterprise & Trade Zones VII. Historic Commercial VIII. Historic Rental Residential IX. Possessory Interests Total For All Property Percent Change From Previous Year 7,292,679 0.07% 7,543,539 0.08% 7,283,931 0.09% 8,461,479 0.10% 8,829,761 0.12% 39,097,114 0.40% 38,687,839 0.41% 34,541,059 0.41% 49,963,096 0.61% 42,615,692 0.56% 1,490,562 0.02% 1,189,903 0.01% 975,258 0.01% 1,028,187 0.01% 1,214,053 0.02% 325,645 0.00% 367,281 0.00% 255,301 0.00% 237,629 0.00% 91,792 0.00% n/a n/a 161,791 0.00% 149,675 0.00% 81,452 0.00% 75,836 0.00% $9,860,980,900 $9,342,561,193 $8,448,281,586 $8,171,211,922 $7,623,691,280 2.77% -5.26% -9.57% -3.28% -6.70% Sources: Values for 2009 through 2011 from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," July assessment roll. Beginning 2012, values from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2013/2014 Adopted Budget PRIMARY NET ASSESSED VALUE FOR TAX YEARS 2009-2013 20091 Legislative Class I. 8-12. Commercial R.P., Mines & Utilities I. 11, 13. Commercial & Telecommunications P.P. All Class I Property 20102 20112 20122 20132 % of % of % of % of % of Total Amount 2,142,538,291 23.84% Total Amount 2,014,935,089 22.54% Total Amount 2,067,904,180 24.88% Total Amount 2,146,426,015 26.58% Total Amount 2,121,813,049 28.07% 425,664,953 4.74% 2,568,203,244 28.58% 458,384,622 5.13% 2,473,319,711 27.67% 368,788,290 4.44% 2,436,692,470 29.32% 367,884,112 4.56% 2,514,310,127 31.14% 254,156,433 3.36% 2,375,969,482 31.43% II. R. Vacant Land / Agricultural R.E. 521,643,825 5.80% 529,647,247 5.93% 496,985,380 5.98% 469,030,209 5.81% 426,659,489 5.64% II. P. Vacant Land / Agricultural P.P. 4,134,626 0.05% 7,311,425 0.08% 3,850,650 0.05% 3,527,888 0.04% 3,307,677 0.04% 525,778,451 5.85% 536,958,672 6.01% 500,836,030 6.03% 472,558,097 5.85% 429,967,166 5.68% All Class II Property 16-62 III. Residential, Owner Occupied 4,944,071,553 55.02% 4,925,214,375 55.09% 4,418,416,161 53.17% 4,031,369,378 49.93% 3,686,808,223 48.77% IV. Residential, Renter Occupied 909,875,313 10.13% 964,357,366 10.79% 914,191,660 11.00% 1,005,441,098 12.45% 1,015,072,592 13.43% V. Railroads 6,282,822 0.07% 6,415,290 0.07% 6,586,474 0.08% 8,319,284 0.10% 8,754,108 0.12% 31,055,866 0.35% 31,910,628 0.36% 31,994,108 0.39% 40,602,608 0.50% 41,202,437 0.55% VII. Historic Commercial 156,244 0.00% 1,158,716 0.01% 961,109 0.01% 1,022,955 0.01% 1,193,216 0.02% VIII. Historic Rental Residential 236,929 0.00% 312,502 0.00% 261,359 0.00% 233,518 0.00% 86,037 0.00% 51,408 0.00% n/a n/a 180,841 0.00% 80,669 0.00% 75,836 0.00% VI. Historic Owner Residential, Enterprise & Trade Zones IX. Possessory Interests Total For All Property $8,985,711,830 $8,939,647,260 $8,310,120,212 $8,073,937,734 $7,559,129,097 Percent Change From Previous Year 9.05% -0.51% -7.04% -2.84% -6.38% Sources: Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll for all years. Notes: 1 Values from the 2009 Abstract have been adjusted to the Net Assessed Value appearing in the May 6, 2009, Property Tax Oversight Commission Levy Limit Calculation Worksheet. 2 Values from the 2010, 2011, 2012 and 2013 Abstracts have been adjusted to the Net Assessed Values appearing in the Assessor's Levy Limit Calculation Worksheets for those years. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Pima County FY 2013/2014 Adopted Budget PROPERTY TAX LEVIES AND COLLECTIONS - 10 YEAR HISTORY (in thousands) Collected through June 30th End of Tax Fiscal Year(1) 16-63 Fiscal Year Original Real Property Tax Levy 2002-03 $241,416 ($1,013) $240,403 $231,619 95.9% $240,285 100.0% 2003-04 260,570 (987) 259,583 250,929 96.3% 259,564 100.0% 2004-05 281,172 (494) 280,678 271,841 96.7% 280,507 99.9% 2005-06 302,127 (291) 301,836 292,019 96.7% 301,776 100.0% 2006-07 330,240 (322) 329,918 318,520 96.5% 329,818 100.0% 2007-08 362,535 (622) 361,913 348,741 96.2% 361,687 99.9% 2008-09 379,674 (360) 379,314 363,624 95.8% 379,040 99.9% 2009-10 402,062 (87) 401,975 384,983 95.8% 401,539 99.9% 2010-11 402,532 (366) 402,166 383,978 95.4% 399,983 99.5% 2011-12 383,709 383,709 369,100 96.2% 369,100 96.2% Tax Roll Corrections Adjusted Levy Amount Percent of Original Levy Source: Pima County Comprehensive Annual Financial Report, Fiscal Year Ending June 30, 2012, Exhibit D - 8. (1) Collected through June 30, 2012(1) Amounts collected are on a cash basis rather than the modified accrual basis used in financial statements. Amount Percent of Adjusted Levy Pima County FY 2013/2014 Adopted Budget PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS - 10 YEAR HISTORY(1) (Per $100 Net Assessed Value) 16-64 (1) (2) (3) Fiscal Year Pima County Regional Flood Control District(2) 2004/05 4.9297 0.3546 0.2124 0.0000 0.4560 1.3428 1.1847 0.2383 0.1200 2005/06 4.8290 0.3746 0.2575 0.0000 0.4358 1.3114 1.2364 0.2383 0.1200 2006/07 4.5985 0.3746 0.3675 0.0000 0.0000 1.2515 1.2257 0.2383 0.1200 2007/08 4.3253 0.3446 0.3975 0.0000 0.0000 1.1845 1.1321 0.2258 0.1000 2008/09 4.0374 0.2935 0.3393 0.0000 0.0000 1.1355 0.9601 0.2143 0.1000 2009/10 4.0639 0.2635 0.2643 0.0000 0.3306 1.0770 0.9344 0.2035 0.1000 2010/11 4.1063 0.2635 0.3100 0.0000 0.3564 1.0848 0.9550 0.1999 0.1000 2011/12 4.2396 0.2635 0.3460 0.0000 0.4259 1.1094 1.1621 2.6603 0.1000 2012/13 4.2425 0.2635 0.3460 0.0000 0.4717 1.1741 1.2639 2.7640 0.1000 2013/14 4.4921 0.2635 0.3753 0.0000 0.5123 1.2933 1.4304 2.9776 0.1400 County Free Library State of Arizona State Education Assistance Junior College District City of Tucson City of South Tucson Central AZ Water Conservation District(3) Some rates apply to limited areas or base measures. The Regional Flood Control District property tax applies to real property and not personal property. Under the Central Arizona Water Conservation District is a Ground Water Replenishment District with a per Acre Foot Water Fee of $208.00 in fiscal year 2004/05, $226.00 in 2005/06, $251.00 in 2006/07, $265.00 in 2007/08, $305.00 in 2008/09, $333.00 in 2009/10, $377.00 in 2010/11, $427.00 in 2011/12, $474.00 in 2012/13, and $548.00 in 2013/14. The District also levied a Membership Dues Fee of $4.34 per lot in fiscal year 2011/12, $6.24 per lot in 2012/13, and $8.38 per lot in 2013/14. Pima County FY 2013/2014 Adopted Budget PIMA COUNTY POPULATION CITIES & TOWNS AND UNINCORPORATED AREAS: 2000 - 2012 Incorporated Towns & Cities Unincorporated Pima County Total Pima County Year Population Annual % Change Population Annual % Change Population Annual % Change 2000 542,924 -- 305,451 -- 848,375 -- 2001 553,466 1.94% 312,235 2.22% 865,701 2.04% 2002 563,953 1.89% 317,576 1.71% 881,530 1.83% 2003 576,879 2.29% 320,959 1.07% 897,838 1.85% 2004 587,368 1.82% 326,643 1.77% 914,011 1.80% 2005 603,877 2.81% 336,127 2.90% 940,004 2.84% 2006 614,871 1.82% 344,603 2.52% 959,474 2.07% 2007 625,861 1.79% 351,397 1.97% 977,258 1.85% 2008 630,301 0.71% 353,731 0.66% 984,032 0.69% 2009 630,024 -0.04% 354,250 0.15% 984,274 0.02% 2010 627,849 -0.35% 353,319 -0.26% 981,168 -0.32% 2011 631,124 0.52% 354,957 0.46% 986,081 0.50% 2012 633,499 0.38% 356,881 0.54% 990,380 0.44% Note: Population estimates as of July 1 for the indicated year. Source: Arizona Department of Administration, Office of Employment and Population Statistics. 16-65 Pima County FY 2013/2014 Adopted Budget POPULATION ESTIMATES & PROJECTIONS PIMA COUNTY COMPARED WITH ARIZONA, MARICOPA COUNTY AND OTHER COUNTIES FOR YEARS 2000 - 2012, 2020, 2030, 2040, and 2050 Arizona Pima County Maricopa County % of State Population % of State Other Counties Population % of State Year Population Population 2000 5,175,581 848,375 16.39% 3,092,927 59.76% 1,234,279 23.85% 2001 5,287,510 865,701 16.37% 3,173,219 60.01% 1,248,590 23.61% 2002 5,411,164 881,530 16.29% 3,261,203 60.27% 1,268,431 23.44% 2003 5,554,235 897,838 16.16% 3,353,875 60.38% 1,302,522 23.45% 2004 5,725,610 914,011 15.96% 3,466,592 60.55% 1,345,007 23.49% 2005 5,924,476 940,004 15.87% 3,577,074 60.38% 1,407,398 23.76% 2006 6,116,409 959,474 15.69% 3,663,915 59.90% 1,493,020 24.41% 2007 6,274,981 977,258 15.57% 3,753,413 59.82% 1,544,310 24.61% 2008 6,368,649 984,032 15.45% 3,808,829 59.81% 1,575,788 24.74% 2009 6,389,081 984,274 15.41% 3,821,136 59.81% 1,583,671 24.79% 2010 6,401,569 981,168 15.33% 3,824,058 59.74% 1,596,343 24.94% 2011 6,438,178 986,081 15.32% 3,843,370 59.70% 1,608,727 24.99% 2012 6,498,569 990,380 15.24% 3,884,705 59.78% 1,623,484 24.98% 2020 7,485,000 1,100,000 14.70% 4,506,900 60.21% 1,878,100 25.09% 2030 8,852,800 1,243,100 14.04% 5,359,500 60.54% 2,250,200 25.42% 2040 10,218,200 1,379,600 13.50% 6,174,900 60.43% 2,663,700 26.07% 2050 11,562,500 1,518,200 13.13% 6,925,300 59.89% 3,119,000 26.98% Note: Population as of July 1 for the year indicated. Source for July 1, 2000, to July 1, 2012, population estimates: Arizona Department of Administration, Office of Employment and Population Statistics. Source for July 1, 2020, to July 1, 2050, population projections: Arizona State and County Population Projections: 2012-2050, Medium Series, Arizona Department of Administration, Office of Employment and Population Statistics, December 7, 2012. 16-66 Pima County FY 2013/2014 Adopted Budget PIMA COUNTY POPULATION & EMPLOYMENT: 10-YEAR HISTORY 16-67 Year Population as of July 1 Total Employment Unemployment Rate Mining & Logging Manufacturing Private Service Providers Construction Government 2003 897,838 405,600 5.3% 1,200 22,900 28,700 217,200 75,700 2004 914,011 417,500 4.6% 1,300 24,000 28,400 226,900 76,900 2005 940,004 418,200 4.5% 1,400 25,700 28,300 234,500 77,100 2006 959,474 429,300 3.9% 1,600 27,900 28,100 245,900 76,300 2007 977,258 438,700 3.6% 1,800 26,500 27,500 251,800 77,900 2008 984,032 446,600 5.7% 1,900 22,800 27,200 249,700 79,800 2009 984,274 442,200 9.0% 1,700 16,600 25,100 239,300 79,100 2010 981,168 434,700 9.4% 1,800 15,000 24,000 235,000 78,200 2011 986,081 429,100 8.3% 1,900 14,500 23,400 238,900 76,800 2012 990,380 429,200 7.3% 2,100 14,300 23,300 243,100 78,000 Sources: Calendar year employment and unemployment rate information from U.S. Department of Labor, Bureau of Labor Statistics. Population estimates from Arizona Department of Administration, Office of Employment and Population Statistics. Pima County FY 2013/2014 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State, & ZIP Code is Tucson, AZ 85701 unless otherwise noted County Operator Telecommunications Device for the Hearing Impaired Superior Court Building Old Courthouse Administration East Building Administration West Building Legal Services Building Public Works Building Bank of America Building Pima Emergency Communications & Operations Center 724-8011 724-8093 110 W. Congress Street 115 N. Church Avenue 130 W. Congress Street 150 W. Congress Street 32 N. Stone Avenue 201 N. Stone Avenue 33 N. Stone Avenue 3434 E. 22nd Street Tucson, AZ 85713 General Government Services Supervisor District 1 Supervisor District 2 Supervisor District 3 Supervisor District 4 Supervisor District 5 Assessor Clerk of the Board Communications Office County Administrator Elections Ally Miller Ramon Valadez Sharon Bronson Raymond Carroll Richard Elias Bill Staples Robin Brigode Jeff Nordensson C.H. Huckelberry Brad R. Nelson 724-2738 724-8126 724-8051 724-8094 724-8126 724-8172 724-8449 724-8512 724-8751 724-6868 Linda Mayro 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 115 N. Church Ave, 3rd Fl 130 W. Congress St, 5th Fl 130 W. Congress St, 1st Fl 130 W. Congress St, 10th Fl 6550 S. Country Club Tucson, AZ 85756 150 W. Congress St, 5th Fl 130 W Congress St, 10th Fl 1301 S. Mission Rd Tucson, AZ 85713 150 W Congress St, 4th Fl 33 N. Stone, 17th Fl 3434 E. 22nd St, Ste A Tucson, AZ 85713 201 N. Stone Ave, 6th Fl Facilities Management Finance & Risk Management Fleet Services Reid Spaulding Tom Burke Frank Samaniego Human Resources Information Technology Office of Emergency Mgmt & Homeland Security Office of Sustainability & Conservation Procurement Recorder Treasurer Allyn Bulzomi Lionel Bittner Mike Hein George Widugiris F. Ann Rodriguez Beth Ford, CPA 130 W Congress St, 3rd Fl 115 N. Church Ave, 1st Fl 115 N. Church Ave, 1st Fl 724-8198 724-4350 724-8341 Hank Atha 130 W. Congress St, 10th Fl 724-3992 Margaret Kish 2797 E Ajo Way Tucson, AZ 85713 2797 E Ajo Way Tucson, AZ 85713 101 N. Stone Ave, 4th Fl 33 N. Stone Ave, 7th Fl 243-6745 2500 E. Ajo Way Tucson, AZ 85713 3500 W. River Rd Tucson, AZ 85741 200 N. Stone 434-1301 724-3104 724-3030 740-5920 724-8672 724-7580 724-9300 724-6451 Community Resources Community & Economic Development Admin Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Economic Development & Tourism Kino Sports Complex / Stadium District Natural Resources, Parks & Recreation School Superintendent Art Eckstrom Melinda Cervantes Tom Moulton Chris Bartos Chris Cawein (interim) Dr. Linda Arzoumanian 16-68 243-6741 594-5601 243-7353 877-6262 724-8453 Pima County FY 2013/2014 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State, & ZIP Code is Tucson, AZ 85701 unless otherwise noted Justice & Law Clerk of the Superior Court Constables County Attorney Forensic Science Center Toni Hellon Vince Roberts, Admin Constable Barbara LaWall Dr. Gregory Hess 110 W. Congress St, 1st Fl 32 N. Stone Ave, 1st Fl 32 N. Stone Ave, 14th Fl 2825 E. District St Tucson, AZ 85714 32 N. Stone Ave, 8th Fl 111 La Mina Avenue, Ajo AZ 85321 601 N. La Canada Drive Green Valley, AZ 85614 115 N. Church Ave 2225 E. Ajo Way Tucson, AZ 85713 130 W. Congress St, 10th Fl 724-3201 740-5442 740-5600 243-8600 Legal Defender Justice Court Ajo Isabel Garcia Judge Walter Weber Justice Court Green Valley Judge Lisa Royal Justice Court Tucson Juvenile Court Presiding Judge Keith Bee Presiding Judge Karen Adam Office of Court Appointed Counsel Public Defender Public Fiduciary Sheriff Robert Hirsch 243-6800 740-5454 351-4900 Presiding Judge Sarah Simmons 33 N. Stone Ave, Ste 2100 32 N. Stone Ave, 4th Fl 1750 E. Benson Highway, Tucson, AZ 85714 110 W. Congress Street, 4th Fl Superior Court Environmental Quality/ Solid Waste Management Health Ursula Kramer 33 N. Stone Ave, Ste 700 724-7454 Francisco Garcia 243-7704 Office of Medical Services Jan Lesher 3950 S. Country Club Rd, Ste 100 Tucson, AZ 85714 130 W. Congress St, 10th Fl Mary Tyson Carmine Debonis, Jr. John Bernal Suzanne Shields 130 W. Congress St, 9th Fl 201 N. Stone Ave, 1st Fl 130 W. Congress St, 10th Fl 97 E. Congress, 3rd Fl 724-4473 724-6506 724-8474 724-4681 Jackson Jenkins 201 N. Stone Ave, 8th Fl 724-6549 Priscilla Cornelio 201 N. Stone Ave, 4th Fl 724-6410 Lori Lefferts Philip Grant Clarence W. Dupnik 724-5775 387-7684 648-0658 724-3171 740-2000 724-4465 724-3932 Health Services 724-8977 Public Works Capital Projects Development Services Public Works Admin Regional Flood Control District Regional Wastewater Reclamation Transportation 16-69 This page intentionally left blank. 16-70