Pima County Arizona Adopted Budget Fiscal Year 2012/2013 PIMA COUNTY, ARIZONA ADOPTED BUDGET FISCAL YEAR 2011/2012 RAMÓN VALADEZ, CHAIR District 2 SHARON BRONSON, VICE CHAIR RAYMOND CARROLL, MEMBER District 3 District 4 ANN DAY, MEMBER RICHARD ELÍAS, MEMBER District 1 District 5 Submitted by: C. H. HUCKELBERRY COUNTY ADMINISTRATOR Prepared by the Finance and Risk Management Department Thomas Burke, Director Robert W. Johnson, Budget Division Manager Trucynda Hawkins, Budget Supervisor Victor Rodriguez, Budget Supervisor BUDGET STAFF Bruce Basemann John Bruno Carey Dean Craig Horn Melanie Parker Robert Placencio Margaret Rudd Sylvia Simon Stephanie Storch Bill Tisch PREFACE The Fiscal Year 2012/2013 Adopted Budget publication was developed to serve the needs of an audience that ranges from the Board of Supervisors and County Administration to the County departments and the general public. Since the need for financial information and detail varies with each group, the budget is presented in different formats, with differing levels of detail. The Budget Issues section starts with a two-page brief that discusses the primary issues that the Board of Supervisors and County Administrator had to confront in developing the final budget. Since there are many who require more information on these considerations, the County Administrator’s Recommended Budget, Tentative Budget, and Final Budget memoranda are also included in this section. These memoranda not only serve the purpose of providing background information on the fiscal year 2012/13 budget process, they also provide permanent documentation of the issues, considerations, and financial planning that went into the budget development. Those individuals who are only interested in a broad-brush view of the budget may find all the information they require, by reviewing the Summary of All Activity by Fund (Schedule A) in the State Reports section of this publication. This schedule provides the total available resources and the total expenditures by fund. Since others require a more comprehensive review of the budget, the Budget Overview section includes a discussion of Pima County’s Financial Structure, as well as presentations of the expenditures, revenues, full time equivalents (positions with funded hours), and capital projects for fiscal year 2012/13. The Budget Planning Practices section details the financial policies and provides an overview of the goals that guide Pima County’s budget development process. The financial segment discusses the balanced budget requirement, taxes, the General Fund ending fund balance, accountability, and many other items that impact the budget development. The nonfinancial segment provides a general view of the nonfinancial and strategic planning goals and mission considerations that guide the departments. Finally, detailed information on the program budgets are presented in the Functional Areas section. The introductory information in each functional area provides the program and department totals for expenditures, revenues, and full time equivalents; while the function statements, goals and objectives, performance measures, and financial summaries are presented in the department budget segments. This page intentionally left blank. TABLE OF CONTENTS PIMA COUNTY CHARACTERISTICS Arizona & Pima County Maps .............................................................................................. 1-1 Background Information ....................................................................................................... 1-2 Demographic Data ............................................................................................................... 1-4 INTRODUCTION Organization ........................................................................................................................ 2-1 Services Provided ................................................................................................................ 2-2 The Budgetary Process ....................................................................................................... 2-3 Fund Composition .......................................................................................................... 2-3 Basis of Presentation ..................................................................................................... 2-3 Basis of Budgeting ......................................................................................................... 2-3 Budgetary Control .......................................................................................................... 2-3 Budget Amendments ..................................................................................................... 2-4 Budget Preparation and Approval .................................................................................. 2-4 LEGAL REQUIREMENTS County Spending Limitation ................................................................................................. 3-1 Tentative Budget Preparation and Publication ..................................................................... 3-1 Final Budget Adoption ......................................................................................................... 3-2 Budget Revisions ................................................................................................................. 3-2 Truth in Taxation .................................................................................................................. 3-2 Adoption of Tax Levy ........................................................................................................... 3-3 Property Tax Levy Limitation ............................................................................................... 3-3 Pima County Budget Resolution .......................................................................................... 3-7 County Free Library District Budget Resolution ................................................................... 3-8 Flood Control District Budget Resolution ............................................................................. 3-9 Stadium District Budget Resolution ...................................................................................... 3-10 Levy of Taxes Resolution..................................................................................................... 3-11 BUDGET ISSUES Issues Synopsis ................................................................................................................... 4-1 Recommended Budget Memorandum ................................................................................. 4-3 Tentative Budget Memorandum ........................................................................................... 4-27 Adopted Budget Memorandum ............................................................................................ 4-31 BUDGET OVERVIEW Summary of Overview ......................................................................................................... 5-1 Financial Structure ............................................................................................................... 5-3 Consolidated Overview of County Budget by Fund .............................................................. 5-7 Total County Budget by Source and Use ............................................................................. 5-8 Revenues & Expenditures for Fiscal Years 2010/2011 Through 2012/2013 ........................ 5-9 Budget in Brief 2012/2013 ................................................................................................... 5-11 Full Time Equivalent Positions ............................................................................................. 5-16 Capital Improvement Program Overview ............................................................................. 5-20 BUDGET PLANNING PRACTICES Financial Policies ................................................................................................................. 6-1 Non Financial and Strategic Planning .................................................................................. 6-13 i STATE REPORTS Summary of State Reports................................................................................................... 7-1 Summary Schedule of Estimated Revenues and Expenditures/Expenses ........................... 7-2 Summary of Tax Levy and Tax Rate Information ................................................................. 7-3 Summary by Fund Type of Revenues .................................................................................. 7-5 Summary by Fund Type of Other Financing Sources and Interfund Transfers ..................... 7-9 Summary by Department of Expenditures/Expenses Within Each Fund Type ..................... 7-14 Summary by Functional Area and Department of Expenditures/Expenses .......................... 7-16 SUMMARY SCHEDULES Summary of Schedules........................................................................................................ 8-1 Fiscal Years 2010/2011-2012/2013 Summary of Changes in Fund Balances ........................................................................ 8-2 Summary of Expenditures by Fund and Department ...................................................... 8-6 Summary of Revenues by Fund and Category............................................................... 8-10 Summary of Expenditures by Functional Area and Department ..................................... 8-15 Summary of Revenues by Functional Area and Department .......................................... 8-17 Summary of Expenditures by Fund and Object: Department.......................................... 8-19 Summary of Adopted Full Time Equivalent Positions ..................................................... 8-24 REVENUE SOURCES Purpose, Source List, and Dollar Summary ......................................................................... 9-1 General Fund ...................................................................................................................... 9-2 Capital Projects ................................................................................................................... 9-4 County Free Library ............................................................................................................. 9-5 Debt Service ........................................................................................................................ 9-6 Development Services ......................................................................................................... 9-7 Economic Development and Tourism .................................................................................. 9-8 Employment and Training .................................................................................................... 9-9 Environmental Quality.......................................................................................................... 9-10 Fleet Services ...................................................................................................................... 9-11 Health .................................................................................................................................. 9-12 Other Special Revenue Funds ............................................................................................. 9-13 Parking Garages.................................................................................................................. 9-15 Print Shop............................................................................................................................ 9-16 Regional Flood Control District ............................................................................................ 9-17 Regional Wastewater Reclamation ...................................................................................... 9-18 Risk Management ................................................................................................................ 9-19 Solid Waste Management .................................................................................................... 9-20 Stadium District ................................................................................................................... 9-21 Telecommunications ............................................................................................................ 9-22 Transportation ..................................................................................................................... 9-23 Summary of Revenue Changes by Fund, Department, and Category .................................. 9-24 ii FUNCTIONAL AREAS BY PROGRAM County Administration Summary of Expenditures by Fund: Program ...................................................................... 10-1 Summary of Revenues by Fund: Program ........................................................................... 10-3 Summary of Full Time Equivalents: Program ....................................................................... 10-5 Assessor.............................................................................................................................. 10-7 Board of Supervisors ........................................................................................................... 10-13 Clerk of the Board ................................................................................................................ 10-17 Communications Office........................................................................................................ 10-23 County Administrator ........................................................................................................... 10-27 Elections .............................................................................................................................. 10-31 Finance & Risk Management ............................................................................................... 10-35 Forensic Science Center ..................................................................................................... 10-51 Human Resources ............................................................................................................... 10-55 Information Technology ....................................................................................................... 10-65 Non Departmental ............................................................................................................... 10-71 Office of Emergency Management and Homeland Security ................................................. 10-81 Procurement ........................................................................................................................ 10-87 Recorder.............................................................................................................................. 10-97 Treasurer ............................................................................................................................. 10-107 Community & Economic Development Summary of Expenditures by Fund: Program ...................................................................... 11-1 Summary of Revenues by Fund: Program ........................................................................... 11-2 Summary of Full Time Equivalents: Program ....................................................................... 11-3 Community & Economic Development Administration ......................................................... 11-5 Community Development & Neighborhood Conservation .................................................... 11-9 Community Development & Neighborhood Conservation Outside Agencies .................. 11-23 Community Services, Employment & Training ..................................................................... 11-25 County Free Library ............................................................................................................. 11-33 Economic Development & Tourism ...................................................................................... 11-41 Kino Sports Complex ........................................................................................................... 11-45 School Superintendent ........................................................................................................ 11-51 Stadium District ................................................................................................................... 11-59 Justice & Law Enforcement Summary of Expenditures by Fund: Program ...................................................................... 12-1 Summary of Revenues by Fund: Program ........................................................................... 12-3 Summary of Full Time Equivalents: Program ....................................................................... 12-5 Clerk of the Superior Court .................................................................................................. 12-7 Constables .......................................................................................................................... 12-19 County Attorney ................................................................................................................... 12-23 Indigent Defense ................................................................................................................. 12-33 Justice Court Ajo ................................................................................................................. 12-37 Justice Court Green Valley .................................................................................................. 12-43 Justice Courts Tucson ......................................................................................................... 12-47 Juvenile Court...................................................................................................................... 12-55 Office of Court Appointed Counsel....................................................................................... 12-69 Public Fiduciary ................................................................................................................... 12-79 Sheriff .................................................................................................................................. 12-83 Superior Court ..................................................................................................................... 12-97 iii Health Services Summary of Expenditures by Fund: Program ...................................................................... 13-1 Summary of Revenues by Fund: Program ........................................................................... 13-2 Summary of Full Time Equivalents: Program ....................................................................... 13-3 Health .................................................................................................................................. 13-5 Institutional Health ............................................................................................................... 13-21 Public Works Summary of Expenditures by Fund: Program ...................................................................... 14-1 Summary of Revenues by Fund: Program ........................................................................... 14-3 Summary of Full Time Equivalents: Program ....................................................................... 14-5 Capital Projects ................................................................................................................... 14-7 Capital Projects List ....................................................................................................... 14-11 Development Services ......................................................................................................... 14-19 Environmental Quality.......................................................................................................... 14-29 Facilities Management ......................................................................................................... 14-37 Fleet Services ...................................................................................................................... 14-47 Natural Resources, Parks & Recreation............................................................................... 14-55 Office of Sustainability and Conservation............................................................................. 14-69 Public Works Administration ................................................................................................ 14-77 Regional Flood Control District ............................................................................................ 14-83 Regional Wastewater Reclamation ...................................................................................... 14-95 Solid Waste Management .................................................................................................... 14-103 Transportation ..................................................................................................................... 14-109 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program Summary ............................................................................. 15-1 Impact of Capital Improvement Projects on O & M and Revenue......................................... 15-6 Summary of Active Capital Improvement Projects ............................................................... 15-8 Major Capital Improvement Program Projects...................................................................... 15-16 SUPPLEMENTAL INFORMATION Supplemental Information Summary .................................................................................... 16-1 Glossary of Terms and Acronyms ........................................................................................ 16-2 Department Listing............................................................................................................... 16-25 Pima County Budget Policies ............................................................................................... 16-30 Pima County Debt Policies and Practices ............................................................................ 16-39 Bonding Disclosure, Accountability and Implementation ...................................................... 16-43 Long Term Debt Service Schedules .................................................................................... 16-50 Valuation Of Property For Taxing Purposes In Arizona ........................................................ 16-57 Components of Arizona’s Property Tax System ................................................................... 16-58 Full Cash Values By Class: 2008 - 2012 .............................................................................. 16-59 Limited Values By Class: 2008 - 2012 ................................................................................. 16-60 Assessment Ratios By Class: 2008 - 2012 .......................................................................... 16-61 Secondary Net Assessed Values By Class: 2008 - 2012 ..................................................... 16-62 Primary Net Assessed Values By Class: 2008 - 2012 .......................................................... 16-63 Property Tax Levies and Collections - Ten Year History ...................................................... 16-64 Property Tax Rates-Direct and Overlapping Governments-Ten Year History ....................... 16-65 Pima County Population, Cities & Towns, and Unincorporated Areas: 2000 - 2011 ............. 16-66 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2011, 2020, 2030, 2040, 2050 ........................................... 16-67 Population & Employment - Ten Year History ...................................................................... 16-68 Addresses & Telephone Numbers ....................................................................................... 16-69 iv Pima County FY 2012/2013 Adopted Budget INTRODUCTION ORGANIZATION The governmental and administrative affairs of Pima County are directed by a five-member Board of Supervisors with each member elected from a designated district to serve a four-year term. The chairperson is selected by the Board from among its members. Other elected officials, often referred to as constitutional officers, are the Assessor, Clerk of the Superior Court, the Constables, County Attorney, Recorder, School Superintendent, Sheriff, and Treasurer. Presiding judges are appointed from elected members of the judicial bench. REPORTING RELATIONSHIPS Because of Arizona’s constitutional provisions and the requirements promulgated by Arizona Revised Statutes, the government of Pima County is organized to have a direct and indirect relationship with the Board of Supervisors. The Board of Supervisors has direct control over the County’s general government functions; community services; indigent defense; medical, health, and welfare services; and public works functions. These broad functions include the County’s internal governmental administrative/management activities; maintenance and construction of the County’s sewerage and sanitation infrastructures; County streets, roads, and bridges which comprise the County’s transportation infrastructure; natural resources, parks, community centers, recreational facilities, and libraries; and numerous clinics. Indirect relationships are maintained with the elected officials. BOARD OF SUPERVISORS The Pima County Board of Supervisors is responsible for establishing the policies of the County that provide direction for the various departments and for appointing a County Administrator. The Board has the legal authority and responsibility to establish spending limits and approve the budgets of all County departments, including those of the elected officials. The Board also sets the amount of taxes to be levied in the County. The members of the Board of Supervisors also sit as the Board on other boards, commissions, and/or committees such as the Corrections Officer Retirement Board, Board of Health, Metropolitan Tucson Convention and Visitors Bureau, Public Safety Retirement Board, Stadium District Board, TucsonPima Arts Council, and various Improvement Districts. The Board of Supervisors is also the statutory commission for the Tucson Airport Area Enterprise Zone and is the incorporator of the Pima County, Arizona Municipal Property Corporation. COUNTY ADMINISTRATOR Pima County’s chief appointed official is the County Administrator who serves at the pleasure of the Board of Supervisors. The County Administrator reports directly to the Board. With the exception of certain duties of elected officials’ departments, the County Administrator has direct responsibility for the oversight and operation of all County government functions in the areas of County Administration, Community & Economic Development, Justice & Law Enforcement, Health Services, and Public Works. The County Administrator implements Board policy and has the responsibility for developing the annual County budget and submitting a recommended budget to the Board of Supervisors for their consideration. Subsequent to public hearings and Board approval, the County Administrator also compiles and publishes the Adopted Budget. 2-1 Pima County FY 2012/2013 Adopted Budget SERVICES PROVIDED Pima County offers a wide variety of governmental services that are organized into the following five functional areas: COUNTY ADMINISTRATION County Administration primarily provides internal administrative and support services to County departments directly serving the public. The departments comprising this function include the Assessor, Board of Supervisors, Clerk of the Board, Communications Office, County Administrator, Elections, Finance & Risk Management, Forensic Science Center, Human Resources, Information Technology, Non Departmental, Office of Emergency Management and Homeland Security, Procurement, Recorder, and the Treasurer. COMMUNITY & ECONOMIC DEVELOPMENT Community & Economic Development provides educational, cultural, social, economic development, and recreational programs to the public. The departments in this functional area are Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library; Economic Development & Tourism; Kino Sports Complex; School Superintendent; and the Stadium District. JUSTICE & LAW ENFORCEMENT Justice & Law Enforcement provides public safety, felony and misdemeanor investigation, and prosecution services for victims, witnesses, and those needing fiduciary assistance. Services are also provided in the areas of indigent defense, civil representation, correctional housing, and juvenile detention. Judicial services include jury selection, adjudication of trials, sentencing, and probation supervision. The child support services include Title IV-D and non-Title IV-D administrative functions such as maintaining child support, spousal maintenance, and special paternity case information; processing court orders; preparing and serving wage assignments; and receiving and processing court ordered payments. The departments within this area are the Clerk of the Superior Court; Constables; County Attorney; Indigent Defense; Justice Court Ajo; Justice Court Green Valley; Justice Courts Tucson; Juvenile Court; Office of Court Appointed Counsel; Public Fiduciary; Sheriff; and Superior Court. HEALTH SERVICES Health Services provides various public health and animal control services, as well as medical assistance to indigents. The component departments are Health and Institutional Health. PUBLIC WORKS Public Works provides construction, operations, and maintenance services related to the County infrastructure and related planning and environmental issues. The departments within this area are Capital Projects; Development Services; Environmental Quality; Facilities Management; Fleet Services; Natural Resources, Parks & Recreation; Office of Sustainability & Conservation; Public Works Administration; Regional Flood Control District; Regional Wastewater Reclamation; Solid Waste Management; and Transportation. 2-2 Pima County FY 2012/2013 Adopted Budget THE BUDGETARY PROCESS FUND COMPOSITION The County adopts budgets for all governmental and enterprise funds. The internal service funds, Fleet Services, Print Shop, Risk Management, and Telecommunications, are described in the budget document, but are not included in the total amount budgeted. To do so would duplicate the revenues and expenditures of the internal service funds in the budget as a whole. BASIS OF PRESENTATION As in prior years, departments are budgeted on a cost unit/object line item basis. Fiscal year 1998/1999 was the first year the budget presentation included and emphasized the programmatic components of County services. Accordingly, the fiscal year 2012/2013 budget shows the costs and funding associated with programs, regardless of the funding source. BASIS OF BUDGETING The budgets of the governmental funds are presented on a modified accrual basis. The basis of the modified accrual methodology refers to how expenditures and revenues are projected and recognized. Under this methodology, revenues are recognized when they are measurable and available to finance current expenditures. Expenditures, on the other hand, are generally recognized when incurred. Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June) if the due date falls early in the next fiscal year. The budgets of the proprietary funds are presented using the accrual basis. Under this methodology, revenues are recognized when they are earned, and expenses are recognized when they are incurred. Under the basis of budgeting for capital leases, the acquisition costs and corresponding proceeds of the capital lease agreement are recorded. Only the principal and interest payments applicable to the budget period are reflected in the budget document. Note that under the requirements of the Government Accounting Standards Board Statement No. 34 (GASB 34), Countywide audited financial statements are now produced on a full accrual basis. However, GASB 34 also requires that supplemental financial statements be produced that will serve as a crosswalk between the accounting basis of the audited financial statements and the budget. BUDGETARY CONTROL The County’s adopted budget serves as a legal operating plan for the fiscal year. While its primary function is to provide a planning and allocation tool, it also serves management by providing the basis for measuring performance during the year. The adopted budget has two levels of budgetary constraints: 1) within the General Fund, expenditures may not legally exceed appropriations at the department level and 2) within each Special Revenue Fund department, Capital Projects, Debt Service, and the Enterprise Fund, expenditures may not legally exceed the level of the total funding source. It should be noted that while budget limitations are based upon expenditures, emphasis is given in the budget documents to Net Fund Impact (NFI) for governmental funds and Net Assets Impact (NAI) for proprietary funds. NFI and NAI show the difference between total revenues and total expenditures for the fiscal year, plus or minus net operating transfers and other financing sources, when appropriate. These concepts provide a clearer picture of how dollars are allocated, rather than emphasizing expenditures alone. For example, it is possible that a department could remain within its expenditure budget while, at the same time, fail to generate its corresponding budgeted revenues. In such an instance, more dollars would be required to meet the departmental and/or programmatic objectives than noted solely by the spending ceilings granted by the Board of Supervisors. 2-3 Pima County FY 2012/2013 Adopted Budget To monitor compliance with these budgetary constraints, on a monthly basis, both revenue and expenditure projections are prepared by the departments and compiled by the Budget Division. Variances between these projections and the full year appropriations are reported to the County Administrator and the Board of Supervisors. These analyses provide not only a mechanism for monitoring performance, but also for adjusting (when necessary) departmental operating plans and resource utilization. BUDGET AMENDMENTS While state statutes prohibit the County from exceeding the final adopted budget amount, the budget is still just a planning document, and as such remains sufficiently flexible to accommodate changes that may occur during the fiscal year. There are two categories of change that may be required to the adopted budget: 1) those affecting line items within a single department and 2) those requiring a transfer between departments or funds. In the first instance, departments retain the authority to modify line item amounts within their own budgets, provided the total program budgeted amount remains unchanged. In the second instance, the County Administrator has the authority to evaluate departmental requests for changes between departments and make recommendations for approval to the Board of Supervisors. Should the County Administrator recommend the change to the Board of Supervisors, the recommendation will be considered at a regularly scheduled, open meeting of the Board. BUDGET PREPARATION AND APPROVAL The budget of Pima County is comprised of two components: 1) departmental operating budgets, and 2) the Capital Improvement Budget. Departmental Operating Budgets All departments within each functional area are required to prepare their next year’s budget requests using a target-based budgeting approach. Under this approach, base budgets are developed wherein revenues are assumed to be identical with those of the prior year, unless new revenues are clearly identified. Additionally, expenditures are assumed identical to those of the prior year after adjusting for such items as: 1) Board of Supervisors’ approved programs, 2) changes in employee benefits, 3) Internal Service Fund charges, 4) one-time expenses, 5) annualized cost of prior year positions, 6) annualized costs associated with ongoing programs, and 7) annualized cost of prior year employee compensation. In keeping with the target-based model, departments may also submit requests for supplemental funding, if they believe their base budget requests are too low to fund all programmatic needs. These supplemental requests must detail all needed support, including personnel services, operating expenses, and capital. Supplemental requests must also identify the requested funding source. Additionally, supplemental requests must be prioritized for the department as a whole, and include an impact statement (should supplemental funding be denied) detailing the opportunity lost, mandate not met, measurement of services not provided, or outcome not achieved. After these departmental budget requests are prepared, they are verified, corrected as necessary, and consolidated by the Budget Division for presentation to the County Administrator. The County Administrator then reviews and recommends base and supplemental requests to the Board of Supervisors (usually in the month of April or May). Following receipt and public discussion of this Recommended Budget, the Board of Supervisors, on or before the third Monday in July, adopts a Tentative Budget which sets a ceiling on expenditures that may be incurred for the County as a whole. The final step in the process is a public hearing and special Board meeting, where the Final Budget is adopted as required by Arizona Revised Statutes. Unless the budget process is accelerated, this special meeting is customarily held on the first Monday in August, for the adoption of the budget covering the fiscal year that began July 1. 2-4 Pima County FY 2012/2013 Adopted Budget Capital Improvement Budget On an annual basis, the County Administrator’s office prepares a five-year Capital Improvement Plan (CIP) and a one-year Capital Improvement Budget (CIB). A summary of capital improvement projects for fiscal year 2012/13-2016/17 and beyond is provided in the Capital Improvement Program section, and a capital improvement program overview is provided in the Budget Overview section. Preparation and Approval Timetable Fiscal year 2012/13 was the first year that the County’s Operating, Capital Improvement Program and Grant Budgets were prepared in the new enterprise level Planning and Budgeting System. A timetable for the budget preparation and approval processes for fiscal year 2012/13 is provided below. November 5, 2011 Planning And Budgeting System (the budget system), released for early budgeting and year end forecasts November/December 2011 Budget training for department representatives December 1, 2011 Base target budgets, assumptions, and other information are distributed to departments December 16, 2011 Initial General Government Revenue Forecast January 30 – February 3, 2012 County Administrator department meetings regarding CIP budgets February 24, 2012 Budgets due to the Budget Division from departments March 30, 2012 County Administrator meets with County Budget Division staff March 30, 2012 – April 20, 2012 County Administrator gives direction to the Budget Division April 27, 2012 County Administrator submits Recommended Budget to the Board May 1, 2012 General Fund department carry forward requests due May 15, 2012 Board of Supervisors Recommended Budget public hearings May 15, 2012 Board of Supervisors Tentative Budget adoption June 19, 2012 Board of Supervisors Final Budget adoption August 20, 2012 Board of Supervisors adoption of the Levy of Taxes 2-5 2-6 JUVENILE COURT ADMINISTRATION JUSTICE COURTS COUNTY ATTORNEY CONSTABLES CLERK OF THE SUPERIOR COURT ASSESSOR Elected Officials COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT COUNTY ADMINISTRATOR BOARD OF SUPERVISORS RESIDENTS OF PIMA COUNTY HEALTH SERVICES CLERK OF THE BOARD TREASURER SUPERIOR COURT SHERIFF SCHOOL SUPERINTENDENT RECORDER PUBLIC WORKS Elected Officials PIMA COUNTY ORGANIZATIONAL CHART BUDGET ISSUES This section of the Fiscal Year 2012/2013 Adopted Budget for Pima County identifies the predominant budget issues faced by the Pima County Board of Supervisors, during the formulation and adoption of this fiscal year’s budget. The issues are delineated in the County Administrator’s memorandum, Transmittal of Recommended Fiscal Year 2012/13 Budget, dated April 27, 2012; his May 15, 2012 memorandum, Tentative Budget Adoption - Fiscal Year 2012/13; and his June 19, 2012 memorandum, Fiscal Year 2012/13 Final Budget Adoption. (The memoranda are located on pages 4-3, 4-27, and 4-31, respectively.) Issues Synopsis During the development of the fiscal year 2012/13 budget, the following issues were recognized: x Property Taxes – The Primary Net Assessed Value of the County for fiscal year 2012/13 decreased $236 million or 2.84 percent from the current year. The market value of existing property actually decreased by 3.7 percent, but was partially offset by an increase of 0.86 percent as a result of new construction added to the tax base. Because the tax base has decreased for fiscal year 2012/13, use of the current tax rate results in a levy amount that is $8,072,245 less than the Fiscal Year 2011/12 levy and $10,512,267 below the fiscal year 2011/12 neutral levy as determined by the state’s Truth in Taxation statutes. The contraction of the property tax base is expected to continue into fiscal year 2015/16 with the Net Assessed Value projected to decline by more than six percent. x State-Shared Revenues – State shared sales tax revenue is projected to increase by $7.4 million in fiscal year 2012/13. This increase reflects a recovery in consumer confidence and corresponding retail activity that has been stronger than was anticipated last year. Almost entirely offsetting the increase in sales tax revenue is a projected decrease in General Government revenues including approximately $1.0 million from Federal Payments in Lieu of Property Taxes, $0.3 million from interest income from fund balances, and $4.9 less from grant, enterprise, and special revenue funds for central administrative support services. x University of Arizona Medical Center – South Campus - In fiscal year 2010/11, the County entered into a two year agreement with the Arizona Board of Regents (ABOR) on behalf of the University of Arizona College of Medicine for funding of what is now designated the University of Arizona Medical Center – South Campus. Total funding to the hospital was $20,000,000 for fiscal year 2010/11 and $15,000,000 for the fiscal year 2011/12. The Board of Supervisors approved a second two year contract with ABOR with an annual base funding of $15,000,000 for fiscal year 2012/13. x Non-General Fund Subsidies – It has been the policy of the Board of Supervisors not to allow deficits in non-General Fund funds of the County to roll over from year-to-year on a long term basis. Fund deficits ultimately become liabilities on the General Fund and undermine the fiscal stability and integrity of the County. Three funds in the County are projected to run a deficit in fiscal year 2012/13. Consequently, the Adopted Budget includes a total of $3.3 million to be appropriated from the General Fund and reserved in the Budget Stabilization Fund to be used, as needed, to subsidize the funds. x Rainy Day Funds - Having this budgeted reserve has given the County a favorable bond rating which has produced substantial savings from lower interest payments on County bonds. The reserve has also enabled the County to minimize the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. Based on revenues 4-1 and transfers-in for fiscal year 2012/13, $29,930,587 is needed to reserve 6.5 percent of General Fund revenues. x Departmental Requests for Supplemental Funding - The total net negative General Fund impact of all supplemental requests received from departments was over $8.8 million. Many of these requests were justified and will need to be addressed at some point in the future. However, resources are not available in fiscal year 2012/13 to fund any of the requests. x General Fund Fiscal Year 2011/12 Ending Fund Balance – The projected General Fund available ending fund balance for fiscal year 2011/12 is $66,529,982. This is an increase of $31,755,594 over the budgeted General Fund Reserve of $34,774,388. This increase is from numerous offsetting increases and decreases in actual expenditures, revenues and operating transfers from the Adopted Budget The primary factor contributing to the increase is a beginning General Fund balance that was greater than was anticipated at the time the fiscal year 2011/12 Budget was adopted. Numerous General Fund revenues from State, Federal, and County sources were greater than estimated. In addition, several General Fund expenditures, through a variety of management initiatives, were reduced below their budgeted amounts. x Road Repair – In the first step towards the establishment of an enhanced road repair program to rehabilitate 104 miles of County roads by the end of 2012, the Board of Supervisors directed that a total of $10 million be appropriated from the General Fund. x Primary and General Elections – The increased trend towards the use of early voting by mail has substantially increased the cost for elections. The projected cost of the Primary and General Elections is $5,047,077. x Pima County Wireless Integrated Network – For the past nine years the County has, in cooperation with other agencies in southern Arizona, been working to plan, design, and implement a modern Countywide regional interoperable public safety communication systems. In order to facilitate this implementation, the General Fund will set aside $1,000,000 to facilitate this implementation. x General Fund Base Budget – Projected base General Fund revenues are $160,113 in excess of fiscal year 2012/13 base expenditures and operating transfers and are allocated to the General Fund Reserve. Though insufficient General Fund base revenues are projected for fiscal year 2012/2013 to fund all of the identified needs of the County, the Adopted Budget for fiscal year 2012/2013 does not include a primary property tax rate increase. Since the economic recession began more than four years ago, a series of across-the-board reductions in departmental budgets have been implemented. The cumulative reduction in departmental budgets during this time has been approximately 11.5 percent except for the Sheriff’s Office which has been reduced by 2.5 percent. Collectively over four years, these actions have reduced General Fund expenditures substantially. The following County Administrator’s memoranda details and discusses these issues at length. 4-2 4-3 4-4 4-5 4-6 4-7 4-8 4-9 4-10 4-11 4-12 4-13 4-14 4-15 4-16 4-17 4-18 4-19 4-20 4-21 4-22 4-23 4-24 4-25 This page intentionally left blank. 4-26 4-27 4-28 4-29 Note: The final paragraph of this memorandum, Tentative Budget Adoption: Fiscal Year 2012/2013, May 15, 2012, makes reference to the publication of the Tentative Budget, “. . . in a format prescribed by the Arizona Auditor General” and indicates that the format is presented in the attachment. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-30 4-31 4-32 4-33 4-34 Note: The final paragraph of this memorandum, Fiscal Year 2012/13 Final Budget Adoption, June 19, 2012, makes reference to the publication of the Final Budget, “. . . reflected in the attached Arizona Auditor General prescribed schedules” and indicates that the format is presented in the attachment. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-35 This page intentionally left blank. 4-36 Pima County FY 2011/2012 Adopted Budget BUDGET OVERVIEW Financial Structure Consolidated Overview of the County Budget by Fund Total County Budget by Source and Use Revenues & Expenditures for Fiscal Years 2009/2010 Through 2011/2012 Budget in Brief Fiscal Year 2011/2012 Adopted Full Time Equivalent Positions for Fiscal Years 2009/2010 Through 2011/2012 Pima County Capital Improvement Program Overview 5-1 Pima County FY 2011/2012 Adopted Budget FINANCIAL STRUCTURE Accounting policies: The Pima County accounting policies are guided by the State of Arizona Auditor General through the Uniform Accounting Manual for Arizona Counties. The policies conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB) and provide a consistent basis for presenting financial information of the County. Fund accounting: The financial transactions of the County are recorded in individual funds, each of which is considered a separate fiscal entity. Each fund is accounted for with a separate set of selfbalancing accounts that comprise its assets, liabilities, net assets, revenues, and expenditures or expenses, as appropriate. The various funds and subsidiary ledgers are classified by category and type as follows: Fund Type Description GOVERNMENTAL FUNDS Governmental funds use the modified accrual basis of accounting, a current financial resource measurement focus. Governmental Funds are comprised of the following: General Fund The General Fund is the County’s principal financing vehicle for general government operations and for resources that are not required to be accounted for in another fund. Special Revenue Funds Account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include the following: z z z z z Funding Source Funded largely by primary property tax revenue and state shared sales tax revenue. Economic Development & Tourism – Accounts for resources used to promote business and job development and business retention in Pima County and the state of Arizona for the purpose of enhancing the economic welfare of the inhabitants of the County. Transient lodging excise (hotel/motel) tax revenues. Employment & Training - Accounts for resources controlled by the County as a prime sponsor under the Workforce Investment Act of 1998, superseding the Jobs Training Partnership Act. Also includes Youth Opportunity (YO) grant, Pima Vocational High School, and many other grants. Primarily Federal Government revenue. Environmental Quality - Accounts for resources specifically identified to be expended for the protection of water, air, and land from pollutants. Air quality inspection and application fees; revenues from alternate onsite disposal plans; and federal and state grants. Library District – Accounts for resources used for the management and operation of the Pima County Free Library District. Secondary property tax revenue. Health - Accounts for resources used to finance activities involved in the conservation and improvement of public health, and various animal control functions. Federal and state grants; charges for services provided; and operating transfers from the General Fund. 5-2 Pima County FY 2011/2012 Adopted Budget Fund Type Description Funding Source GOVERNMENTAL FUNDS (cont’d) Special Revenue Funds (cont’d) Regional Flood Control District - Accounts for expenditures necessary to analyze, design, and maintain flood control improvements to protect persons and property from floodwaters. Secondary property tax revenue. School Reserve Fund – Accounts for resources specifically identified to be expended for education programs in the Pima County Accommodation District and specialized educational programs that extend outside the boundaries of individual school districts. Federal and state grants; private donations; Arizona Department of Education. Solid Waste Fund – Accounts for resources used to provide solid waste disposal facilities and services and tire recycling services. Landfill tipping fees; County share of state tax on new tire sales. Stadium District – Accounts for resources specifically identified to be expended for the management and operation of Kino Stadium. Car rental surcharge fees; recreational vehicle surcharge fees; hotel/motel bed taxes; and charges for services provided for special events. Transportation - Accounts for administrative and operating costs expended for highways and streets, as well as resources transferred to the Capital Projects Fund for construction of highways and streets. County share of gasoline tax collected by state Highway User revenues; Vehicle License Tax revenues; and charges for services. Other Special Revenue Funds - Account for resources to be expended for various other programs of the County, including various probation programs, consumer protection programs, family support, antiracketeering programs, law library, etc. Federal and state grants. Antiracketeering funding is provided by court ordered forfeitures, diversion fees, and restitution payments. Accounts for the accumulation of resources for, and the payment of, long term debt principal and interest applicable to Governmental Funds. This fund manages the debt for Transportation bonds and loans, Certificates of Participation, and General Obligation bonds. Secondary tax levy on real and personal property; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund for the payment of Transportation bonds and loans; transfers for payment of Certificates of Participation. z z z z z z Debt Service Fund 5-3 Pima County FY 2011/2012 Adopted Budget Fund Type Description Funding Source Capital Projects Fund Accounts for financial resources to be used for the acquisition or construction of major capital assets, including land, buildings, roads and streets, drainage ways, libraries, and parks (other than those financed by Proprietary Funds). Bond sale proceeds; federal and state grants; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund; transfers of Regional Flood Control District and Library District monies; reimbursements associated with specific capital projects and from other governments. PROPRIETARY FUNDS Proprietary funds are used to account for Pima County’s business-type activities. These funds use the economic resources measurement focus and accrual basis of accounting. This measurement focus provides for the short term and long term recognition of revenues and expenses. Proprietary Funds are comprised of: Enterprise Funds Account for operations that are financed and operated in a manner similar to private business enterprises. Enterprise funds within Pima County include the following: GOVERNMENTAL FUNDS (cont’d) z z z z Development Services - Accounts for the operations that provide zoning permits, enforce ordinances, and administer uniform building codes. License and permit fees for plan examinations and zoning; penalties related to the issuance of building, plumbing, mechanical, electrical and mobile home permits; and charges for services such as plan checks and subdivision coordination. Pima Health System & Services - Accounts for health plans funded by the Arizona Health Care Cost Containment System (AHCCCS) and long term care under the Arizona Long Term Care System (ALTCS) contracted to outside providers. Primarily derived from capitation fees. Parking Garages - Accounts for the management and operation of eight parking facilities located in downtown Tucson. Parking fees from six public parking garages and two parking lots owned by Pima County. Regional Wastewater Reclamation- Accounts for the management and operation of wastewater treatment and water pollution control facilities. Sewer user, sewer connection, and sanitation fees. 5-4 Pima County FY 2011/2012 Adopted Budget Fund Type Internal Service Funds Description Funding Source Account for the financing of goods or services provided by one department to other departments of the County on a cost reimbursement basis. Internal Service funds include the following: z z Self Insurance Trust Fund - Accounts for the risk management function of the County. The fund is administered by the Board of Supervisors and an appointed board of trustees, and provides self insurance for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also provides coverage for certain types of litigation. Financed by charges to specific user departments and to the General Fund. Other Internal Service Funds - Account for the acquisition, operation, and maintenance of automotive and telecommunications equipment used by County departments and for printing services provided to County departments. Financed by fees and reimbursements charged to user departments. FIDUCIARY FUNDS Fiduciary funds do not include resources belonging to Pima County; therefore, they are not part of the County’s budgeting process. The County does, however, have custodial responsibility for these funds and reports them in its Comprehensive Annual Financial Report. Agency Funds Account for cash and investments held by the County on behalf of various fire districts, cities and towns, individuals, the state and other agencies. Also included are clearing funds for payroll and property taxes. Investment Trust Fund Accounts for cash and investments held by the County on behalf of various school districts. SUBSIDIARY LEDGERS It should be noted that balances from the former General Fixed Asset Account Group and the General Long Term Debt Account Group are now considered subsidiary ledgers and are reported within the County’s government-wide financial statements, as required by GASB 34. 5-5 Pima County FY 2011/12 Adopted Budget CONSOLIDATED OVERVIEW OF COUNTY BUDGET BY FUND REVENUES BY FUND ENTERPRISE FUNDS 22.56% GENERAL FUND 44.07% CAPITAL PROJECTS FUNDS 5.17% DEBT SERVICE FUND 6.28% SPECIAL REVENUE FUNDS 21.92% EXPENDITURES BY FUND ENTERPRISE FUNDS 17.84% GENERAL FUND 37.75% CAPITAL PROJECTS FUNDS 16.98% DEBT SERVICE FUND 7.74% FUNDING SOURCES GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUND CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS EST. BEGINNING EST FUND BALANCE 2011/2012 53,651,182 115,142,359 22,780,434 105,311,987 92,521,942 SPECIAL REVENUE FUNDS 19.69% ADOPTED REVENUES 2011/2012 460,247,799 228,869,089 65,603,403 53,977,280 235,532,353 ADOPTED EXPENDITURES 2011/2012 (491,653,455) (256,367,444) (100,824,209) (221,159,460) (232,397,754) Note: The above charts do not include Internal Service Funds. 5-6 OTHER FINANCING SOURCES 2011/2012 0 0 0 103,000,000 230,000,000 INTERFUND TRANSFERS IN / (OUT) (22,245,526) (27,810,622) 25,237,058 26,048,639 (1,090,606) ESTIMATED ENDING FUND BALANCE 0 59,833,382 12,796,686 67,178,446 324,565,935 Pima County FY 2011/2012 Adopted Budget TOTAL COUNTY BUDGET BY SOURCE AND USE REVENUES MISCELLANEOUS 1.60% INTEREST 0.14% MEMO REVENUE 0.57% TAXES 38.49% FINES AND FORFEITS 0.67% SPECIAL ASSESSMENT 0.03% LICENSES & PERMITS .2! % CHARGES FOR SERVICES 26.44% INTERGOVERNMENTAL 30.82% FY 2009/2010 ACTUAL REVENUES TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE 423,442,764 535,666 12,862,820 301,657,695 393,746,904 8,472,762 5,870,162 23,557,196 8,428,302 1,178,574,271 FY 2010/2011 REVISED FY 2011/2012 ADOPTED 420,814,770 303,619 12,480,140 361,199,316 409,746,291 9,057,190 4,097,330 17,991,732 10,000,000 1,245,690,388 401,959,038 264,884 12,954,139 321,793,903 276,114,767 7,002,215 1,436,640 16,704,338 6,000,000 1,044,229,924 EXPENDITURES CAPITAL OUTLAY 17.64% PERSONAL SERVICES 32.23% SUPPLIES & SERVICES 50.13% EXPENDITURES FY 2009/2010 ACTUAL FY 2010/2011 REVISED PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY 412,153,585 662,676,945 141,807,041 431,113,216 787,873,763 212,910,090 1,216,637,571 1,431,897,069 Note: The above charts do not include Internal Service Funds. 5-7 FY 2011/2012 ADOPTED 419,787,244 652,840,769 229,774,309 1,302,402,322 Pima County FY 2011/2012 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2009/2010 - 2011/2012 ACTUAL FY 2009/2010 REVISED FY 2010/2011 ESTIMATED FY 2010/2011 ADOPTED FY 2011/2012 GENERAL FUND REVENUE TAXES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL 304,440,927 2,738,340 128,926,959 40,355,972 7,010,958 1,198,087 4,868,210 203,364 489,742,817 301,397,635 2,463,032 122,016,410 36,590,770 7,681,832 871,336 4,526,932 0 475,547,947 300,355,594 2,543,300 119,604,886 35,255,570 6,116,668 304,799 4,727,394 0 468,908,211 287,132,878 2,612,500 123,412,475 36,554,254 5,793,193 469,611 4,272,888 0 460,247,799 247,950,874 174,591,863 3,818,711 426,361,448 255,279,227 231,372,395 1,015,137 487,666,759 256,706,103 180,756,761 3,953,551 441,416,415 257,497,403 233,363,695 792,357 491,653,455 49,676,864 535,666 5,052,885 135,259,480 14,970,856 1,432,110 1,307,299 13,445,474 90,131 221,770,765 50,645,834 303,619 4,850,672 166,792,012 13,875,282 1,360,358 1,109,439 10,715,002 0 249,652,218 50,824,782 308,296 4,908,863 159,994,041 13,989,289 1,383,357 858,790 9,618,154 0 241,885,572 49,222,757 264,884 5,546,969 148,920,271 13,871,572 1,184,760 506,467 9,351,409 0 228,869,089 94,389,404 97,660,920 3,866,530 195,916,854 104,872,473 160,703,515 12,922,242 278,498,230 114,331,279 118,293,977 4,683,421 237,308,677 104,960,328 143,899,964 7,507,152 256,367,444 69,324,973 77,755 936,299 70,339,027 68,771,301 7,500 1,000,000 69,778,801 68,771,301 7,500 611,250 69,390,051 65,603,403 0 0 65,603,403 106,589,894 106,589,894 106,277,555 106,277,555 106,277,928 106,277,928 100,824,209 100,824,209 31,105,975 4,380,520 1,169,998 430,886 815,527 37,902,906 67,260,836 6,665,200 0 404,342 0 74,330,378 57,419,059 4,265,933 60,202 548,455 0 62,293,649 49,384,375 3,655,905 0 937,000 0 53,977,280 659,379 (647,166) 162,038,456 162,050,669 0 0 198,701,642 198,701,642 727,571 (714,095) 178,796,208 178,809,684 0 0 221,159,460 221,159,460 SPECIAL REVENUE FUNDS REVENUE TAXES SPECIAL ASSESSMENT LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL DEBT SERVICE FUND REVENUE TAXES INTERGOVERNMENTAL INTEREST TOTAL EXPENDITURES SUPPLIES & SERVICES TOTAL CAPITAL PROJECTS FUNDS REVENUE INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL 5-8 Pima County FY 2011/2012 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2009/2010 - 2011/2012 ACTUAL FY 2009/2010 REVISED FY 2010/2011 ESTIMATED FY 2010/2011 ADOPTED FY 2011/2012 ENTERPRISE FUNDS REVENUE 5,071,595 6,287,526 334,039,556 29,694 1,258,479 4,812,626 7,319,280 358,818,756 5,166,436 5,122,558 352,615,039 15,000 1,116,555 2,345,456 10,000,000 376,381,044 4,713,531 5,122,558 351,584,720 15,000 521,325 3,478,608 3,000,000 368,435,742 4,794,670 76,782 222,033,036 24,262 460,562 2,143,041 6,000,000 235,532,353 69,153,928 284,481,434 (27,916,656) 325,718,706 70,961,516 289,520,298 271,069 360,752,883 76,383,047 314,220,168 (30,834,969) 359,768,246 57,329,513 174,752,901 315,340 232,397,754 TOTAL REVENUES 1,178,574,271 1,245,690,388 1,210,913,225 1,044,229,924 TOTAL EXPENDITURES 1,216,637,571 1,431,897,069 1,323,580,950 1,302,402,322 LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS CAPITAL CONTRIBUTIONS TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL Note: The above data does not include Internal Service Funds. 5-9 Pima County FY 2011/2012 Adopted Budget BUDGET IN BRIEF Arizona Revised Statute §42-17105 requires the Pima County Board of Supervisors to adopt a budget for each fiscal year. On June 21, 2011, the Board adopted the budget for fiscal year 2011/12, which covers the period from July 1, 2011 through June 30, 2012. Pima County’s Fiscal Year 2011/12 Adopted Budget includes: • $1.302 billion in expenditures • $1.044 billion in revenues • $74.2 million in operating transfers between the various operating funds • $330.0 million total in debt issues including $60.0 million in General Obligation bonds, $37.0 million in Certificates of Participation, $6.0 million in Transportation Bonds, and $230.0 million in Sewer Revenue Obligations Graphic analyses of expenditures by fund and functional area are presented below: Comparison of Expenditures by Fund Expenditures by Fund (000's) Fiscal Years 2010/2011-2011/2012 Expenditures by Fund Fiscal Year 2011/2012 Enterprise 17.8% Capital Project s 17. 0% Debt Service 7.7% Gene ral Fund 37.8% Special Revenue 19.7% 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 General Fund Special Revenue Debt Service 2010/2011 Capital Projects Enterprise 2011/2012 GENERAL FUND: The Fiscal Year 2011/12 Adopted Budget for General Fund expenditures increased by $4.0 million over fiscal year 2010/11. Major factors contributing to this net increase include: • $10.7 million increase to the General Fund budgeted reserve • $6.5 million increase in the County’s contribution to the Arizona Long Term Care System (ALTCS) due to a reduction in American Recovery and Reinvestment Act (ARRA)/stimulus funding • $2.8 million increase in motor pool costs • $2.4 million increase due to a 1.0% cost of living salary adjustment to partially offset changes in the amount and percentage of retirement system withholdings • $2.2 million increase in medical insurance costs • $1.6 million increase in the County’s share of mandated retirement contributions • $1.7 million increase for 2011 Presidential Preference elections • $1.2 million decrease in total Budget Stabilization Fund reserves for potential revenue shortfalls in Solid Waste Management and Development Services • $1.8 million decrease for adult and juvenile detention health care contract costs • $2.5 million decrease from a 1.5% base budget reduction for non public safety departments and a 0.5% reduction for public safety departments • $2.7 million decrease in costs for psychiatric care under Title 36 • $5.0 million decrease in General Fund support to University Physicians Healthcare Hospital (UPH) • $5.4 million decrease in costs for 2010 general and primary elections • $5.9 million decrease due to the transfer of General Fund Debt Service costs to Debt Service Fund • also includes minor departmental adjustments, other position related adjustments, etc. 5-10 Pima County FY 2011/2012 Adopted Budget SPECIAL REVENUE FUNDS: The Fiscal Year 2011/12 Adopted Budget for Special Revenue Funds expenditures decreased by $22.1 million from fiscal year 2010/11. Major factors contributing to this net decrease include: • $4.2 million decrease in Sheriff Grants for the Pima County Wireless Integrated Network (PCWIN) project, as equipment purchases were completed last year, and from the federal High Intensity Drug Trafficking Area (HIDTA) program • $3.8 million decrease in budgeted expenditures in Community Development Grants ARRA stimulus funding for energy efficiency/conservation • $3.5 million decrease in Public Health Grants primarily due to a reduction of federal stimulus funded Communities Putting Prevention to Work (CPPW) program • $2.8 million reduction in budgeted expenditures of ARRA stimulus in Employment & Training • $2.6 million reduction in spending for the County Free Library for maintenance and materials purchases • $1.9 million decrease in the IT Enhancement Fund as no expenditures are planned for the current year • $1.9 million net decrease in Facilities Renewal Fund due to completion of a $1.8 million project to improve lighting in County parks in fiscal year 2010/11 • $1.5 million decrease in Facilities Management Grants due to a reduction in energy efficiency/conservation funding • $1.5 million decrease due to the transfer of Office of Emergency Management and Homeland Security from Health to General Fund and a reduction in grant funding of $1.0 million • $0.9 million decrease in activity planned in the Housing Trust Fund • $0.6 million decrease in Transportation as a result of reduced street and highway user revenue collections • $1.0 million increase in grant funding for County Attorney victim services • $2.6 million increase from the formation of a Pima Health System transition fund to provide for unexpected costs arising from the transfer of AHCCCS contracts to Bridgeway Health Solutions • also includes other position related adjustments, benefits adjustments, adjustments for one time costs, etc. DEBT SERVICE FUND: The Fiscal Year 2011/12 Adopted Budget for Debt Service Fund expenditures decreased $5.5 million from fiscal year 2010/11. This decrease is the net of retired debt and anticipated debt service costs related to bond and certificates of participation sales to be made in fiscal year 20011/12. CAPITAL PROJECTS FUND: The Fiscal Year 2011/12 Adopted Budget for the Capital Projects Fund expenditures increased by $22.5 million over fiscal year 2010/11, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2011/12 to Fiscal Year 2015/16 Capital Improvement Plan. (See the Capital Improvement Projects section Summary of Active Capital Improvement Projects.) ENTERPRISE FUNDS: The Fiscal Year 2011/12 Adopted Budget for Enterprise Fund expenses decreased by $128.4 million from fiscal year 2010/11. Significant changes include: • $136.9 million net decrease in Pima Health System & Services reflecting the transfer of AHCCCS contract service delivery to an outside provider • $9.8 million increase in the Regional Wastewater Reclamation Enterprise Fund, relating to the rehabilitation of the system, inspection/assessment work, increased depreciation, debt service, etc. • also includes position related adjustments, benefits adjustments, adjustments for one time costs, etc. 5-11 Pima County FY 2011/2012 Adopted Budget Comparison of Expenditures by Functional Area Expenditures by Function Expenditures by Function (000's) Fiscal Year 2011/2012 Fiscal Years 2010/2011-2011/2012 Public Wo rks 36.5 % Office of Medical & Hea lth Se rvices 15.6% 500,0 00 County Admin 18.0% 400,0 00 300,0 00 200,0 00 Community & Econ Dev 7.1% 100,0 00 0 Justice & Law Enforcement 22.8% s n s ev e nt S vc o rk dmi nD em cW a lth Eco o rc e f & n H ub li E y P t & i l w n a ca mu &L e di C om tice of M Ju s Ofc nt C ou yA 2010/2011 2011/2012 COUNTY ADMINISTRATION: The Fiscal Year 2011/12 Adopted Budget for expenditures for the County Administration functional area decreased by $12.1 million from fiscal year 2010/11. Major reasons for the net decrease include: • $13.4 decrease in support to University Physicians Healthcare Hospital previously budgeted in Contingency, now budgeted in Institutional Health • $11.4 million decrease in Debt Service composed of $5.9 million in General Fund Debt Service budgeted in fiscal year 2010/11 transferred to the Debt Service Fund in fiscal year 2011/12 and a further decrease in existing principal and interest payments in the Debt Service Fund of $5.5 million • $1.9 million decrease in the IT Enhancement Fund as no expenditures are planned for the current year • $5.4 million decrease in costs for 2010 primary and general elections in Elections and Recorder departments • $1.2 million decrease in total contingency reserves for deficits in Solid Waste Management and Development Services • $0.8 million decrease in Information Technology due to reduced staffing needs • $340 thousand increased contributions to employee retirement plans • $1.6 million increase from the transfer of the Office of Emergency Management & Homeland Security from the Office of Medical & Health Services functional area • $1.7 million increase in costs for the 2011 Presidential Preference election • $2.6 million increase by the establishment of a transition fund for Pima Health System & Services • $4.6 million increase for Graduate Medical Education (GME) and Disproportionate Share Hospital (DSH) programs previously budgeted in Institutional Health • $10.7 million increase to the General Fund budgeted reserve due to adverse economic conditions • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. COMMUNITY & ECONOMIC DEVELOPMENT: The Fiscal Year 2011/12 Adopted Budget for expenditures for the Community & Economic Development functional area decreased by $11.0 million from fiscal year 2010/11. Major factors contributing to this net decrease are: • $3.8 million decrease in grant funding for Community Development’s Housing program • $2.8 million reduction in budgeted expenditures of ARRA/stimulus in Employment & Training • $2.6 million reduction in spending for the County Free Library for maintenance and materials purchases • $0.9 million reduction in funding to the County’s Housing Trust Fund • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. 5-12 Pima County FY 2011/2012 Adopted Budget JUSTICE & LAW ENFORCEMENT: The Fiscal Year 2011/12 Adopted Budget for the Justice & Law Enforcement functional area increased by $2.1 million over fiscal year 2010/11. This net increase is due primarily to: • $1.8 million increase in Sheriff department for budgeted motor pool costs • $1.7 million increase for Justice & Law Enforcement departments’ 1.0% cost of living allowance • $1.5 million increase for Justice & Law Enforcement departments’ medical insurance costs • $1.0 million increase in County Attorney grants for Victim Services • $4.2 million decrease in Sheriff Grants for the Pima County Wireless Integrated Network (PCWIN) project, from the federal High Intensity Drug Trafficking Area (HIDTA); grant funded equipment was purchased in fiscal year 2010/11 • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. OFFICE OF MEDICAL AND HEALTH SERVICES: The Fiscal Year 2011/12 Adopted Budget for the Office of Medical and Health Services functional area decreased by $136.7 million from fiscal year 2010/11. The main reasons for this net increase include: • $136.9 million net decrease in Pima Health System & Services reflecting the expiration of AHCCCS contracts • $4.6 million decrease for Graduate Medical Education (GME) and Disproportionate Share Hospital (DSH) programs now budgeted in County Administration functional area • $3.5 million decrease in Health Grants primarily due to a reduction of federal stimulus funded Communities Putting Prevention to Work (CPPW) program • $2.7 million decrease in costs for psychiatric care under Title 36 • $2.6 million decrease from the Office of Emergency Management & Homeland Security which has been transferred to the County Administration functional area • $6.5 million increase in the County’s contribution to the Arizona Long Term Care System (ALTCS) due to a reduction in American Recovery and Reinvestment Act (ARRA)/stimulus funding • $8.4 million increase in County support for University Physicians Healthcare Hospital from $6.6 million in fiscal year 2010/11 to $15.0 million in fiscal year 2011/12 • also includes other position related adjustments, benefits adjustments, adjustments for other one time costs, increased depreciation, etc. PUBLIC WORKS: The Fiscal Year 2011/12 Adopted Budget for the Public Works functional area increased by a net $28.2 million over fiscal year 2010/11. Significant changes include the following: • $22.5 million increase in Capital Projects based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2011/12 to Fiscal Year 2015/16 Capital Improvement Plan. (See the Capital Improvement Projects section - Summary of Active Capital Improvement Projects.) • $8.7 million increase in the Regional Wastewater Reclamation Enterprise Fund, relating to the rehabilitation of the system, inspection/assessment work, increased depreciation, and debt service • $0.6 million decrease in Transportation as a result of reduced street and highway user revenue collections • $1.5 million decrease in Facilities Management Grants due to a reduction in energy efficiency/conservation funding • $1.9 million decrease in Facilities Renewal Fund due to completion of a $1.8 million project to improve lighting in County parks in fiscal year 2010/11 • also includes other position related adjustments, benefits adjustments, adjustments for other one time costs, increased depreciation, etc. Comparison of Revenues Please refer to the Revenue Sources section for an analysis of significant revenue variances and trends. 5-13 Pima County FY 2011/2012 Adopted Budget Projected Net Changes in Fiscal Year End Fund Balances/Net Assets The following is a discussion of changes in ending fund balances or net assets in fiscal year 2011/12: General Fund Due to a change in the method of budgeting for the ending fund balance implemented in fiscal year 2007/08, the adopted ending fund balance for the General Fund in future years will be zero. In fiscal year 2011/12, General Fund expenditures include $34.8 million, an amount equal to the expected ending fund balance, to represent a General Fund Reserve in order for the County to be in compliance with state statute. Changes other than this reserve represent a net decrease of $18.9 million from the beginning fund balance. Major factors contributing to this decrease are discussed under the Budget Issues Tab (pages 4-9 through 4-11). Special Revenue Funds The fiscal year 2011/12 adopted ending fund balance for all Special Revenue Funds is $59.8 million, a net decrease of $55.3 million from the budgeted beginning fund balance. Major factors contributing to this decrease include net reductions/increases in the various special revenue fund and grant fund balances reflecting increases or decreases in the 8 major and nearly 60 minor County funds due to restricted funds being spent on their specified services. These funds account for such diverse functions as Transportation, Regional Flood Control District, Health, Solid Waste Management, the County Free Library, Stadium District, Justice and Law Enforcement Grants, etc. Debt Service Fund The fiscal year 2011/12 adopted ending fund balance for the Debt Service Fund is $12.8 million, a net decrease of $10.0 million from the budgeted beginning fund balance. Major factors contributing to this decrease include: x $3.8 million net increase in operating transfers in x $5.5 million decrease in overall debt service payments. This decrease is the net of retired debt and anticipated debt service costs related to bond sales and the issuance of Certificates of Participation to be made in fiscal year 2011/12 x $3.2 million decrease in property tax revenues x $1.0 million decrease in interest revenue Capital Projects Fund The fiscal year 2011/12 adopted ending fund balance for the Capital Projects Fund is $67.2 million, a net decrease of $38.1 million from the budgeted beginning fund balance as existing bond and non-bond funds are expended in the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s proposed fiscal year 2011/12 to 2015/16 Capital Improvement Plan. (See the Capital Improvement Project section - Summary of Active Capital Improvement Projects) Enterprise Funds The fiscal year 2011/12 adopted ending net assets for all Enterprise Funds is $324.6 million, a net increase of $232.0 million over the budgeted beginning net assets. Major factors contributing to this increase include: x $230.0 million increase in sewer revenue obligation proceeds x $11.8 million net increase in the Regional Wastewater Reclamation Enterprise Fund due primarily to an increase in sewer revenue fees partially offset by decreased connection fees x $8.9 million decrease in Pima Health System & Services following the transfer of its AHCCCS contracts to an outside provider Note that the ending net assets for Regional Wastewater Reclamation do not include the impact of Capital Improvement Projects planned for fiscal year 2011/12. A summary table of beginning and ending fund balances/net assets for all funds is located on pages 8-2 through 8-4 of the Summary Schedules section. 5-14 Pima County FY 2011/2012 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2009/2010 - 2011/2012 FUNCTIONAL AREA/SUPER DEPARTMENT ADOPTED REVISED 2009/2010 2010/2011 ADOPTED 2011/2012 CHANGE 10/11 to 11/12 COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COMMUNICATIONS OFFICE COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY OFC OF EMERG MGMT & HOMELAND SECURITY PROCUREMENT RECORDER TREASURER 160.5 24.0 17.0 6.0 17.8 17.0 133.1 27.0 37.0 128.0 0.0 31.8 50.3 40.0 160.5 24.0 16.0 5.5 17.8 16.0 246.7 27.0 51.1 200.0 0.0 30.8 61.8 38.6 155.0 23.4 16.0 10.4 11.8 16.0 234.0 27.5 49.1 172.0 11.4 30.6 45.0 38.5 (5.5) (0.6) 0.0 4.9 (6.0) 0.0 (12.7) 0.5 (2.0) (28.0) 11.4 (0.2) (16.8) (0.1) TOTAL COUNTY ADMINISTRATION 689.5 895.8 840.7 (55.1) COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT 6.6 25.6 159.0 383.7 2.9 20.2 14.0 30.7 4.0 30.4 155.5 387.5 3.1 19.0 14.5 31.2 4.0 32.6 141.1 388.1 3.0 15.8 14.0 33.1 0.0 2.2 (14.4) 0.6 (0.1) (3.2) (0.5) 1.9 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 642.7 645.2 631.7 (13.5) CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 217.5 13.0 448.3 208.0 10.6 9.5 139.1 541.6 9.2 38.3 1,412.2 672.5 212.6 13.0 457.6 202.8 10.6 11.5 135.0 530.6 14.6 35.5 1,413.2 667.6 212.0 13.0 467.9 206.7 11.6 11.5 136.0 525.4 21.1 35.5 1,418.2 666.9 (0.6) 0.0 10.3 3.9 1.0 0.0 1.0 (5.2) 6.5 0.0 5.0 (0.7) TOTAL JUSTICE & LAW ENFORCEMENT 3,719.8 3,704.6 3,725.8 21.2 390.6 30.0 0.0 680.5 367.0 31.0 11.0 586.4 381.3 30.3 0.0 256.4 14.3 (0.7) (11.0) (330.0) 1,101.1 995.4 668.0 (327.4) COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT OFFICE OF MEDICAL AND HEALTH SERVICES HEALTH INSTITUTIONAL HEALTH OFC OF EMERG MGMT & HOMELAND SECURITY PIMA HEALTH SYSTEM & SERVICES TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 5-15 Pima County FY 2011/2012 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2009/2010 - 2011/2012 FUNCTIONAL AREA/SUPER DEPARTMENT ADOPTED REVISED 2009/2010 2010/2011 ADOPTED 2011/2012 CHANGE 10/11 to 11/12 PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT FLEET SERVICES 9.5 71.2 43.9 173.0 62.7 4.0 65.8 35.2 168.0 54.0 5.0 65.1 36.0 168.0 55.0 1.0 (0.7) 0.8 0.0 1.0 NATURAL RESOURCES, PARKS & RECREATION OFFICE OF SUSTAINABILITY & CONSERVATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT REGIONAL WASTEWATER RECLAMATION SOLID WASTE MANAGEMENT TRANSPORTATION 251.3 0.0 34.0 70.3 580.0 34.5 354.1 236.2 0.0 30.0 70.3 519.7 33.5 295.6 230.1 11.5 23.0 67.3 511.8 28.5 294.7 (6.1) 11.5 (7.0) (3.0) (7.9) (5.0) (0.9) TOTAL PUBLIC WORKS 1,684.5 1,512.3 1,496.0 (16.3) TOTAL FUNCTIONAL AREAS 7,837.6 7,753.3 7,362.2 (391.1) 5-16 Pima County FY 2011/2012 Adopted Budget Major net changes in Full Time Equivalent (FTE) positions from fiscal year 2010/11 to 2011/12 are generally explained below: FTEs in County Administration decreased by 55.1 or 6.2%. Major factors contributing to this net decrease include: x x x x x x 28.0 FTE decrease in Information Technology from eliminating vacant positions 16.8 FTE decrease in Recorder mainly from the reduction of temporary elections worker positions from the 2010 primary and general elections 12.7 FTE decrease in Finance & Risk Management mainly due to eliminating or reducing hours of vacant positions net of adding 10.1 FTEs in Graphic Services Production transferred from the Public Works functional area 5.5 FTE decrease in Assessor from eliminating vacant positions 11.4 FTE increase due to the transfer of the Office of Emergency Management & Homeland Security from the Office of Medical & Health Services functional area 3.5 FTE net increase in various other County Administration departments FTEs in Community & Economic Development decreased by 13.5 or 2.1%. contributing to this net decrease include: x x x x x Major factors 2.2 FTE increase in Community Development & Neighborhood Conservation mainly due to positions needed for grant research and to administer new grants 14.4 FTE decrease in Community Services, Employment & Training due to the transfer of 8.0 Teen Center FTEs to Health, the transfer of 4.2 FTEs due to the consolidation of central services, partially offset by 8.7 additional FTEs needed to administer new grants 3.2 FTE decrease in the Kino Sports Complex due to elimination or reduction in hours to vacant positions 1.9 FTE increase in the Stadium District for additional fields maintenance needs Minor changes in other Community & Economic Development departments net to a zero FTE change FTEs in Justice & Law Enforcement increased by 21.2 or 0.6%. Major factors contributing to this net increase include: x x x x x x 3.9 FTE net increase in Indigent Defense General Fund positions due to a transfer of funding from Contract Attorneys in order to handle representation of first degree homicide and death penalty cases 5.7 FTE net increase in various Justice and Law enforcement special revenue fund and grant departments 2.3 FTE net decrease in County Attorney General Fund positions primarily due to the end of FY 2010/11 supplemental funding that provided one additional year of auto theft prosecution which had previously been funded by an expired grant 1.0 FTE increase in Justice Court Ajo, a short term administrative position added to improve court processing. 6.5 FTE increase in Office of Court Appointed Counsel General Fund departments’ positions due to the transfer of funding from Contract Attorneys in order to handle representation of juvenile dependency cases 5.0 FTE increase in Sheriff General Fund positions due to the transfer of grant positions resulting from the loss of grant funding 5-17 Pima County FY 2011/2012 Adopted Budget FTEs in Office of Medical and Health Services decreased by 327.4 or 32.9%. Major factors contributing to this net decrease include: x x x x 0.7 FTE decrease in Institutional Health due to the Medical Director’s reduction in hours 11.0 FTE decrease due to the transfer of the Office of Emergency Management & Homeland Security to the County Administration functional area 330.0 FTE decrease in Pima Health System and Services is due to the expiration of AHCCCS/ALTCS contracts at September 30, 2011 14.3 FTE increase in Health mainly due to additional grant positions FTEs in Public Works decreased by 16.3 or 1.1%. decrease include: x x x x x x x x x x x Major factors contributing to this net 6.1 FTE decrease in Natural Resources, Parks & Recreation due to eliminating 4.2 Intermittent FTEs to meet the 1.5 % reduction and eliminating 1.9 FTEs budgeted in various job classifications 0.9 FTE decrease in Transportation mainly due to eliminating or reducing hours of vacant positions 7.9 FTE decrease in Regional Wastewater Reclamation due to unfunding 8.4 FTEs and 1.4 FTEs decreased due to a reduction of hours offset by a 1.9 FTE increase for new positions 0.8 FTE increase in Environmental Quality due to additional hours 5.0 FTE decrease in Solid Waste Management due to unfunding 5.0 FTEs 7.0 FTE decrease in Public Works Administration due to the transfer of 1.0 FTE to Capital Projects and 6.0 FTE to the new Office of Sustainability and Conservation department 1.0 FTE increase in Capital Projects due to the transfer of 1.0 FTE from Public Works Administration 11.5 FTE increase in Office of Sustainability due to the transfer of 6.0 FTEs from cultural resource division, 4.0 FTEs transfer from County Administrator, 1.0 FTE from Development Services, and 0.5 FTE new position 1.0 FTE increase in Fleet Services due to the addition of an Administrative Services Manager 3.0 FTE decrease in Regional Flood Control due to unfunding 0.7 FTE decrease in Development Services due to reduction in hours (Note: The transfer of 1.0 FTE as part of the formation of the Office of Sustainability and Conservation was offset with the addition of a new position) 5-18 Pima County FY 2011/2012 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM OVERVIEW The following charts provide summary information for Pima County’s fiscal year 2011/12 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2011/12 Capital Projects Fund1 Expenses by Category Cultural Resources 1.21% Community Development 2.28% Fin ance 2.71% Parks & Recreation 5.49% Information Technology 1.14% Sources of Funding Solid Waste 0.27% Facilities Management 30.38% Open Space 5.56% Regional Flood Control 9.48% Operating Transfers 11.78% Transportation 29.47% Total Miscellaneous Revenue 0.42% Bond Proceeds 46.58% Fund Balance Decrease 17.24% Intergov't Revenue 22.33% Sheriff 12.01% Expenses by Category Facilities Management Transportation Sheriff Regional Flood Control Open Space Parks and Recreation Finance Community Development Cultural Resources Information Technology Solid Waste Charges for Svcs/Impact Fees 1.65% Sources of Funding Other Funding: Bond Proceeds Intergovernmental Revenue Other Funding: Fund Balance Decrease Other Funding: Operating Transfers Charges for Services/Impact Fees Miscellaneous Revenue $67,190,735 65,170,961 26,561,383 20,973,632 12,290,824 12,132,559 5,991,216 5,048,550 2,674,225 2,528,696 596,679 Total $103,000,000 49,384,375 38,133,541 26,048,639 3,655,905 937,000 $221,159,460 $221,159,460 1 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the CIP section - Summary of Active Capital Improvement Projects for a complete list of all projects, including enterprise and internal services projects and related expenditures. 5-19 This page intentionally left blank. 5-20 Pima County FY 2012/13 Adopted Budget FINANCIAL POLICIES This section details the financial policies that guide Pima County’s budget development process. Adopt a Balanced Budget Arizona Revised Statute §42-17151 states, in pertinent part: On or before the third Monday in August each year the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. This requirement, in effect, mandates the adoption of a balanced budget. Furthermore, it is Pima County’s policy that unencumbered balances from the preceding fiscal year are considered “one-time” monies and are not to be used to fund recurring expenses, i.e., recurring operating expenditures must be matched by recurring operating revenues. Adhere to a Well Defined Budgetary Process Refer to pages 2-3 through 2-5 for an in-depth discussion of the various elements of the budgetary process including the basis of presentation, basis of budgeting, budgetary control, budget amendments, and budget preparation and approval. Promote Budget Accountability With the fiscal year 1999/2000 budget, the Board of Supervisors adopted a Budget Accountability Policy (see the Supplemental Information section - Pima County Budget Policies). The purpose of the policy is to establish guidelines and a methodology for the Board of Supervisors to perform their duties related to the budget and to operate Pima County Government as provided by law, by exercising financial and programmatic control over expenditures and revenues related to County programs and services. It specifically addresses appropriations for supplemental funding, transfers of appropriations among programs, and budget exceedence. Follow a Programmatic Method of Budgeting Prior to fiscal year 1998/99, departments within Pima County budgeted solely on a unit/object line item basis. While this type of presentation provides valuable information, it does not identify the full cost or funding sources associated with programs. Starting in fiscal year 1998/99, and continuing since then, the budget has been presented using a line item and programmatic method. The goal of this presentation is to plan and measure financial operations and to evaluate programs and the impact they have on the community. Programs in this context are defined as a group of closely related activities or services. Departments organize their activities into programs and report quantitative results for each. They also provide a statement describing the main function or purpose of each program, the primary services provided, and goals and objectives. Additionally, departments are asked to provide outcome, quality, output, and/or efficiency performance measures in their program submissions. To highlight performance trends, departments are asked to report each program performance measure for a three-year period, the actual result for fiscal year 2010/11, the estimated result for fiscal year 2011/12, and the planned result for fiscal year 2012/13. As this type of presentation evolves, the goal will be to have quality, outcome, and customer service performance measures added to departmental budget submissions. 6-1 Pima County FY 2012/13 Adopted Budget Follow Measures to Weather the National Economic Downturn Like all governments in Arizona, Pima County has necessarily adjusted to reduced revenues and increased service demands during this unprecedented economic recession. Faced with plummeting state shared revenues, the County began to reduce overall expenditures more than four years ago. State shared funding sources in the areas of sales tax, vehicle license tax, and highway user revenue funds (HURF) have decreased more than $36 million from their peak in fiscal year 2006/07 to fiscal year 2011/12 and are only now beginning to recover. For the third year in a row and only the second time in nineteen years, the property tax base has also shown a decline. The primary assessed value of the County declined from the previous year approximately 2.84 percent, while the secondary assessed value declined approximately 3.28 percent, which means for the fiscal year 2012/13 budget, our tax base will be in aggregate 10.1 percent smaller than it was in fiscal year 2009/10. Current economic conditions may appear to be improving, but will not be reflected in the property tax base for 24 to 36 months. Hence, we continue to forecast another 6.6 percent contraction of the tax base over the fiscal years 2013/14 through 2015/16. While our tax base shrinks and our state shared revenues are near historic lows, the State of Arizona, in balancing the state budget, has made unprecedented expense transfers and shifts to counties, but not to cities and towns. Since fiscal year 2009/10, these shifts have resulted in more than $35 million in revenue reductions and expense shifts to Pima County through fiscal year 2011/12. In fiscal year 2012/13, the State will begin to reverse many of the revenue reductions and cost transfers. However, they will remain significant. Given the drop in state shared revenues from fiscal year 2006/07 to 2012/13, a declining value in the property tax base, and $35 million in state cost shifts and transfers over the three prior years, Pima County continues to face unprecedented budget challenges. A number of measures have been followed to address these challenges, some of which are summarized here: Across-the-board budget reductions of approximately 11.5% percent for most General Fund departments have yielded $18.3 million in savings for each of fiscal years 2008/09 and 2009/10, $25 million in fiscal year 2010/11, and will yield $27.7 million in fiscal year 2011/12. While no additional across-the-board reductions were made for fiscal year 2012/13, the County will continue to realize these savings. No across-the-board pay adjustments were given to County employees from fiscal year 2008/09 through fiscal year 2010/11. A 1 percent general across-the-board pay adjustment was given in fiscal year 2011/12 to help offset mandated employee retirement contribution increases. No across-the-board pay adjustments were budgeted for fiscal year 2012/13. Over this period, annual cost savings were as much as $8 million compared to a two-percent pay increase. Since fiscal year 2007/08 total budgeted Full-Time Equivalent (FTE) positions in Pima County have decreased by 1,091 or 13.0 percent primarily through attrition or transfer. The County has also tactically shifted its service model based on trends and actions beyond its control. These shifts have occurred without layoffs, and the planned shifts have been fully executed. Specifically, the County began moving away from direct healthcare delivery in 2004 with the management turnover of Kino Community Hospital to University Physicians, Inc. Two years ago, the County, recognizing the competitive pressure exerted by the State of Arizona in implementing the Arizona Health Care Cost Containment System exited the Acute Care Program. Over the past year, the County exited the Arizona Long Term Care System and fully transitioned the ownership and use of its long-term care facility, Posada del Sol, to a private entity. Over the years, Pima County has continued to change and upgrade its benefits package for employees. Not only has the County expanded its benefits package, but the cost to provide these benefits has steadily increased. The actual cost to the County for employee benefits in fiscal year 2003/04 totaled $65 million. The adopted budgeted benefit cost in fiscal year 2012/13 totals nearly $120 million which represents an 83 percent increase over the fiscal year 2003/04 amount. 6-2 Pima County FY 2012/13 Adopted Budget A significant portion of this increase is the result of increases in the cost of employee medical insurance and retirement contributions. Fiscal year 2012/13 aggregate benefits increased in excess of $14 million over fiscal year 2011/12. This increase in benefits costs will be absorbed by the County despite its shrinking tax base and increasing costs within other areas of the County’s budget. Several General Fund expenditures, through a variety of management initiatives, were reduced below their budgeted amounts in the prior fiscal year, including energy costs for facilities, Inmate Restoration to Competency and Inmate Medical Care. Overall County budgeted expenditures of $1,233,496,441 are 5 percent less that the fiscal year 2011/12 budget and 17 percent less than five years ago. Provide Justification for all Supplemental Requests During the budget process, any departmental funding request that exceeds the prior year’s level of funding (with authorized adjustments) must include an impact statement describing the ramifications should additional funding not be granted. This impact can be stated in terms of opportunities lost, mandates not met, services not provided, or outcomes not achieved. Departments are also instructed to be as explicit as possible, when describing the effect of unfunded proposals, especially regarding the impact on Pima County residents. For fiscal year 2012/13 no funding was available or approved for supplemental requests. Diversify the County’s Revenue Sources Property Taxes The fiscal year 2012/13 Adopted Budget primary property and secondary tax rates for General Government, Debt Service, the Flood Control District and the County Free Library District are unchanged from fiscal year 2011/12. The total property tax rate for Pima County remains at $4.8073 per $100 of assessed valuation. General Government Revenues other than Property Taxes Excluding revenues related to primary property taxes, projected fiscal year 2012/13 general government revenue from all other sources is $136.4 million, an increase of $1.3 million over the fiscal year 2011/12 adopted budget. State Shared Sales Taxes are expected to increase by $7.4 million, while Vehicle License Tax revenue is expected to decrease by approximately $142 thousand. Other changes in revenue include a $275 thousand decrease in Pooled Investment Interest and a $98 thousand decrease in Business License and Permit revenue. Transient Lodging tax revenue increases by $280 thousand. Contributions for Administrative Overhead from other County funds will decrease by $4.9 million in fiscal year 2012/13 due to fewer dollars received from enterprise, special revenue and internal service funds for central administrative support primarily due to the dissolution of the Pima Health System. Federal Payments in Lieu of Taxes (F-PILT) decrease by $1.0 million because of the expiration of full funding of the PILT program as part of the Federal economic stimulus package enacted in 2008. State Shared Income Taxes In the tax equity battle that occurred with the state legislature in the 1990's, tax equity for Pima County was defined as a three-legged stool, with redistribution of sales tax, highway user revenue funds (HURF), and state shared income tax each defining one leg of the stool. Sales tax equity was achieved first, followed by HURF equity in 1997. There has been no progress made in obtaining the third leg of the tax equity stool, which is state shared income tax. 6-3 Pima County FY 2012/13 Adopted Budget All incorporated jurisdictions in Arizona receive state shared income taxes. If unincorporated Pima County were a municipality, it would be the fourth largest city in the state and the County’s share of income tax would be equivalent to nearly $28.0 million. If these income tax revenues were received, they could be used to further reduce the primary property tax by $0.3468 per $100 of assessed value. Local Sales Tax Several times over the course of the fiscal year 2007/08 budget planning process, the Board of Supervisors discussed and voted on whether to adopt a half-cent general excise tax (sales tax). As permitted by Arizona Revised Statutes, a unanimous vote of the Board would have enacted such a tax. However, a unanimous vote was not forthcoming, despite the County Administrator’s strong recommendation that a sales tax be approved in order to provide property tax relief, as well as to address the pressing needs of the County. Departmental Revenue Enhancements/Increases During each fiscal year’s budget planning and preparation, opportunities for non-tax revenue enhancements and increases are routinely explored. For a complete schedule of revenue adjustments, including new fees and other charges, as well as existing fee increases, refer to the Revenue Sources section – Summary of Revenue by Fund, Department, and Category Stabilize the Property Tax Rates Table 1 underscores the Board of Supervisor’s commitment to stabilize, if not reduce, property tax rates. The total rate decreased by 1.7 percent in fiscal year 2009/10, increased by 1.9 percent in fiscal year 2010/11, increased by 3.7 percent in fiscal year 2011/12, and, despite declining property values of 2.84 percent for the Pima County Primary Net Assessed Value and 3.28 percent for the County’s Secondary Net Assessed Value remains unchanged in fiscal year 2012/13. Table 1 Comparison of Property Tax Rates* FY 2009/10 Tax Rates Pima County Primary (General Gov’t) Debt Service Library District Regional Flood Control District Total $3.3133 0.7100 0.2643 0.2635 $4.5511 FY 2010/11 FY 2011/12 FY 2012/13 Tax Rates Tax Rates Tax Rates $3.3133 0.7500 0.3100 0.2635 $4.6368 $3.4178 0.7800 0.3460 0.2635 $4.8073 $3.4178 0.7800 0.3460 0.2635 $4.8073 * Does not include Fire District Assistance Tax, which is set by state formula. Maintain an Adequate Ending General Fund Balance Over the past ten years, the unreserved ending General Fund balance ranged from an actual low of $25.6 million for fiscal year 2003/04 to a high of $77.5 million for fiscal year 2009/10. The Board of Supervisors has adopted an unreserved ending General Fund Balance of $29.9 million for fiscal year 2012/13, which is 6.5 percent of budgeted operating revenues. This is within the Government Finance Officers Association (GFOA) recommendation that “no less than five to fifteen percent of regular general fund operating revenues be maintained as unreserved fund balance”. Over the past ten years, 6-4 Pima County FY 2012/13 Adopted Budget actual unreserved ending fund balance typically has been significantly higher than the amount that had been budgeted, as seen in Table 2 below. Close monitoring of expenditures, and strong intergovernmental revenues (e.g., state shared sales tax, vehicle license tax, etc.) have accounted for the favorable variances from budget. The large variances for fiscal years 2009/10, 2010/11 and 2011/12 were primarily due to State Arizona Long Term Care System (ALTCS) payment adjustments: greater than estimated General Fund revenues from State, Federal and County sources: management initiatives in such areas as energy, inmate heath and Restoration to Competency resulting in reduced costs, and refunds resulting from the State’s receipt of federal stimulus funds. Table 2 General Fund Unreserved Ending Fund Balance Budgeted Actual % of Revenue Fiscal Year 2002/03 Fiscal Year 2003/04 $13,600,000 $13,400,000 $30,999,355 $25,628,388 9.4 7.2 Fiscal Year 2004/05 $13,000,000 $33,171,433 8.9 Fiscal Year 2005/06 $15,800,000 $46,423,513 10.8 Fiscal Year 2006/07 Fiscal Year 2007/08 $23,000,000 $24,500,000 $48,671,901 $27,749,033 * 10.9 5.9 Fiscal Year 2008/09 $24,024,720 $35,802,620 * 7.7 Fiscal Year 2009/10 $24,447,921 $77,451,391 * 15.8 Fiscal Year 2010/11 Fiscal Year 2011/12 $24,040,215 $34,774,388 $53,651,182 $66,529,982 Fiscal Year 2012/13 $29,930,587 * 11.4 13.5 6.5 * Projected amount Note: In compliance with State statute, beginning in fiscal year 2007/08, what formerly had been budgeted as ending fund balance is now budgeted as reserved contingency expenditure. Maximize the Generation and Collection of Fines, Fees, and Reimbursements The Financial Management and Audit Division reviews and analyzes the County’s cash position, and conducts routine cash handling, performance, management, and contract audits pertaining to all County departments and Elected Officials’ Offices. Eliminate Long-Term Cash Deficits The long-term cash deficits of certain funds are those that have accumulated as a result of losses over multiple years that cannot be covered by accounts receivable for those funds. Since fiscal year 1999/2000 the County has made a concerted effort, through the transfer of General Fund dollars, to eliminate the long-term cash deficits of a number of funds. Currently, three major funds require General Fund support to forestall the occurrence of negative cash deficits. The continued loss of Major League Baseball coupled with the economic downturn has resulted in the need to take certain actions to maintain the financial stability of the Stadium District. Fiscal year 6-5 Pima County FY 2012/13 Adopted Budget 2011/12 projected revenues were insufficient to cover the Stadium’s operating, maintenance and debt service costs requiring the substantial use of existing fund balance. Consequently, the fiscal year 2011/12 budgeted subsidy of $1.5 million was transferred from the General Fund to the District. A similar situation is expected in fiscal year 2012/13 and the remaining existing fund balance will not cover all budgeted costs. However, in order to avoid a negative fund balance by the end of fiscal year 2012/13, $1.5 million has been budgeted in the Board of Supervisors’ Budget Stabilization Fund pending final determination of the amount needed by the Stadium District. While the County has made concerted efforts in reducing costs and increasing fees, as appropriate, the Solid Waste Special Revenue Fund continues to incur operating losses. The Adopted Budget for fiscal year 2011/12 included $800,000 in the Budget Stabilization Fund to cover operating losses and this amount was transferred to Solid Waste. In order to avoid accumulation of a long term deficit in this fund, the Adopted Budget for fiscal year 2012/13 also includes $800,000 in the Budget Stabilization Fund to cover possible operating losses. Solid Waste staff will continue developing options for the Board of Supervisors to consider and implement during the fiscal year that will continue to reduce these projected operating losses. The countywide planning function is within the Development Services Department and benefits all County residents. This function cannot currently be sustained solely through fee generated revenue given the substantial decrease in development activity. The Adopted Budget for fiscal year 2011/12 included $1,000,000 in the Budget Stabilization Fund to cover operating losses. As a result of additional cost savings and increased fees, only $194 thousand was required to cover losses with the remaining funds transferred to assist in the upgrading of the department’s permitting system. The fiscal year 2012/13 Adopted Budget includes $1,000,000 in the Budget Stabilization Fund to cover any actual operating losses. Provide Board of Supervisors General Contingency Funding While the Board of Supervisors unreserved Contingency Fund has typically been funded at $1.0 million per year, in recognition of overall economic difficulties certain outside community agency funding provided by the Board’s Contingency Fund in fiscal year 2008/09 will continue to be funded using this source. This, along with the subsequent budget reductions in fiscal years 2010/11 and 2011/12, effectively reduces the fiscal year 2012/13 Board Contingency Fund to a starting point of $744,994. Provide a Budget Stabilization Fund Prior to fiscal year 1999/2000, the only method of managing budget exceedences had been to reserve funding in the Board of Supervisors Contingency Fund for that purpose. In fiscal year 1999/2000 this process was further developed and institutionalized through the establishment of the Budget Stabilization Fund (in the General Fund). For fiscal year 2012/13, budgeted expenditure authority in the Budget Stabilization Fund amounts to $3,300,000. Discussions of all of the items in the following table can be found in the Budget Issues section. Table 3 Budget Stabilization Fund Development Services - planning function $ 1,000,000 Solid Waste - operating loss 800,000 Stadium District – operations Total Budget Stabilization Fund 1,500,000 $ 3,300,000 6-6 Pima County FY 2012/13 Adopted Budget Obtain Pre-approval of Grants with Fund Impact Pima County receives significant grant funding from federal, state, and local agencies. Often, the Board of Supervisors had not been apprised of grant applications and resulting fiscal impacts to the County until after grants were awarded and funding was pending or, in some cases, already received. Further, information and analysis accompanying requests for grant acceptance were inconsistent and in some cases insufficient to allow the Board to plan for the short and long term fiscal needs of the County. With the adoption of the fiscal year 1999/2000 budget, the Board directed that a policy be established to address these issues and to detail their expectations concerning acceptance terms and conditions under which grant funding is received. Board of Supervisors Policy No. D22.6 was adopted on October 26, 1999, and is contained in the Supplemental Information section - County Budget Policies. Maintain Adequate Funding for Self-Insurance Trust Fund Pima County’s Self-Insurance Trust Fund is a statutory trust covering the cost of tort liability, workers’ compensation, self-insured dental, unemployment, and related administrative and loss control costs. An annual actuarial analysis estimates outstanding liabilities and future year funding requirements. The Trust is overseen by seven Trustees, no more than one of which can be a County employee, and is audited annually. Funding at a 75 percent confidence level has been maintained for the past twelve years (present value funding). Provide Adequate Employee Compensation Over the years, and as long as resources were available, Pima County has demonstrated its commitment to providing adequate compensation to its employees by approving market adjustments, anniversary pay increases, step plan funding, and matching of the employee share of retirement rate increases. The County Administrator has previously stated, “The County continues to be challenged to remain competitive in attracting and retaining experienced, high quality personnel throughout our workforce.” The following table summarizes the salary increases since fiscal year 1999/2000. Table 4 Salary Increase Summary Fiscal Year Salary Increase FY 1999/00 2.5% general adjustment effective Jan 2, 2000 2 .5% anniversary with successful performance evaluation FY 2000/01 2.5% anniversary with successful performance evaluation FY 2001/02 2.5 % general adjustment effective Sep 9, 2001 5.0% market adjustment on anniversary establish step plan for Sheriff FY 2002/03 $0.8135 per hour or one time $500 general adjustment effective Dec 19, 2002 1 step adjustment for Sheriff non-command staff effective date in class FY 2003/04 No general adjustment, anniversary increases, or step increases awarded 6-7 Pima County FY 2012/13 Adopted Budget FY 2004/05 2.5% general adjustment effective Aug 8, 2004 2.5% general adjustment effective Dec 26, 2004 1 step adjustment for Sheriff non-command staff effective date in class new step plan for Sheriff’s non-command staff, offering a market adjustment to bring officers in line with other local jurisdictions FY 2005/06 2.5% general adjustment effective Jul 10, 2005 1.7% general adjustment effective Jul 10, 2005 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff effective date in class FY 2006/07 2.8% general adjustment effective Jul 1, 2006 1.7% general adjustment effective Jul 1, 2006 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff, deputies, and sergeants effective date in class FY 2007/08 2.1% general adjustment effective Jul 8, 2007 2.5% market adjustment effective Jul 8, 2007 0.5% general adjustment effective Jul 8, 2007 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 10% and 5% step adjustment for Sheriff’s deputies, sergeants, and corrections non-command staff effective January 6, 2008 Resources available in fiscal year 2008/09, fiscal year 2009/10, and fiscal year 2010/11 were insufficient to fund an employee compensation package, though existing employee benefits have been maintained. While other government jurisdictions have been forced to resort to furlough days and other such actions during this time of economic downturn, Pima County has managed to avoid such. The Board of Supervisors approved a 1.0 percent general adjustment for existing employees in fiscal year 2011/12 to partially offset the impacts of increased retirement plan employee contributions as well as mandated shifts between some employee and employer retirement contributions percentages. While these mandated shifts in retirement contribution percentages were later reversed by the State Legislature, the 1.0 percent general adjustment for existing employees was retained. The fiscal year 2012/13 aggregate benefits costs for the County increased in excess of $14 million from the fiscal year 2011/12 cost. As a result of the County having to absorb these additional benefits costs, there were insufficient resources available for any employee compensation package adjustments in fiscal year 2012/13. Continue to Implement the County Ordinances that Authorize Bond Projects Capital Improvement Plan and Capital Projects Budget Bonding is not a new or unique method of financing public infrastructure and expansion in Pima County, as there have been eleven voter-approved bond elections since 1974 yielding over $2 billion in voter-approved bonds. In May and November of 1997, voters authorized approximately $257 million of general obligation bonds, $105 million of sewer revenue bonds, and $350 million of transportation bonds, for a total 1997 authorization of $712 million. In May 2004, voters authorized approximately $582 million of general 6-8 Pima County FY 2012/13 Adopted Budget obligation bonds and $150 million of sewer revenue bonds, for a total 2004 authorization of $732 million. In May 2006, voters approved general obligation bonds of $18 million for Psychiatric Urgent Care Facilities and $36 million for Psychiatric Inpatient Hospital Facilities. Combining the 1997, 2004 and 2006 authorization provides total bond proceeds of $1.5 billion. Pima County currently has $1.3 billion in active bond projects fully or partially funded by bonds and $1.1 billion in active non-bond projects resulting in a total capital improvement program of $2.4 billion. The proposed Capital Improvement Program (CIP) for fiscal year 2012/13 – 2016/17 identifies, among other items: active projects, funding sources, debt profiles, unfunded needs, and a schedule of bond sales. The CIP currently has 280 capital improvement projects and a total of $482.6 million budgeted for fiscal year 2012/13. Of this fiscal year amount, Regional Wastewater Reclamation funds $237.7 million, Telecommunications funds $2.4 million, and Fleet Services funds $18.4 million with $224.1 million approved in the fiscal year 2012/13 Capital Projects Adopted Budget. In addition to the total adopted budget, $3.2 million is expected in matching funds with the primary source from the Corps of Engineers for Flood Control projects. (For project-by-project details, see the CIP section – Summary of Active Capital Improvement Projects.) The following table shows that, of the approximately $1.5 billion bond authorization, $1,347.1 million in bonds have been sold with $151.1 million remaining. Table 5 1997, 2004 and 2006 Bond Authorizations 1997 General Obligation Bonds 1997 Sewer Revenue Bonds 1997 Transportation Bonds 2004 General Obligation Bonds 2004 Sewer Revenue Bonds 2006 General Obligation Bonds Total Authorization (million) $ 257.0 105.0 350.0 582.2 150.0 54.0 $1,498.2 Sold (million) $ 247.5 105.0 262.2 532.3 150.0 50.1 $ 1,347.1 Remaining (million) $ 9.5 0.0 87.8 49.9 0.0 3.9 $ 151.1 Legal Debt Limits - County General Obligation Bonds General obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Pima County has received voter approval for all general obligation debt. The legal debt margin at June 30, 2011, is as follows (in thousands): NNet assessed valuation: $9,342,561 Debt Limit (15% of net assessed valuation): $1,401,384 Amount of debt applicable to debt limit: General obligation bonds outstanding Less net assets in debt service fund $ 452,750 6-9 Pima County FY 2012/13 Adopted Budget available for payment of general obligation bond principal (27,904) Legal debt margin available (424,846) $ 976,538 - Street and Highway Revenue Bonds Arizona Revised Statute §11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Each time Pima County has issued Street and Highway Revenue Bonds, the County has met the requirements of Arizona Revised Statute §11-378. In fiscal year 2011/12, the County issued $20.0 million in new Street and Highway Revenue Bonds and met the statutory requirement. The County is not planning to issue Street and Highway Revenue Bonds in fiscal year 2012/13. For the fiscal year 2012/13, Street and Highway revenues are projected at $46,964,305. The highest annual principal and interest payment required after issuance of these bonds is scheduled to be $17,436,525 in fiscal year 2017/18, providing over 2.5 times coverage. - Sewer Revenue Debt There is no statutory legal debt limit on Sewer Revenue debt. Within the documents for Sewer Revenue debt, the County has provided a covenant to the debt holders which limit the issuance of additional Sewer Revenue debt unless the covenant set forth in Board of Supervisors’ Resolution Nos. 1991-138, as amended, and 2010-50 has been met. That covenant requires that the net revenues of the sewer system for the year preceding an issuance of debt be at least 120 percent of the maximum annual debt service for all debt. Matching of Bond Proceeds Over the years, the County has been very successful in matching bond proceeds with other funding sources. The $1.498 billion in bond authorizations is expected to be leveraged with at least $945.8 million in other funding sources including federal and state aid, Regional Transportation Authority funds, contributions from home owners associations and developers, Flood Control District tax revenues, HURF revenues, roadway impact fees, and sewer connection fees. Operating and Maintenance Costs The sale of bonds not only obligates the County for the repayment of principal and interest, but also obligates it for the payment of future costs related to the continued operating and maintenance of capital improvements. To plan for these future costs, Pima County routinely studies projected expenditures associated with completed CIP projects. This planning enables the County to better judge the amount of other revenues needed to maintain facilities and identify appropriate alternative sources of funding in advance of actual needs. Additional information about operations and maintenance expenditures associated with capital improvement projects can be found in the CIP section. 6-10 Pima County FY 2012/13 Adopted Budget Bond Sales Scheduling The schedule of bond sales is premised upon pledges by the Board of Supervisors to maintain secondary property taxes for general obligation debt at or below $0.81 per $100 of assessed valuation. For fiscal year 2012/13, the secondary tax rate is $0.7800 per $100 of assessed valuation which is unchanged from fiscal year 2011/12 rate. In regards to sewer revenue debt, user and connection fees are examined annually to ensure that they recover all direct and indirect costs of service, including debt, and are approved by the Board of Supervisors. Rate adjustments for user and connection fees are based on five-year financial plans. 6-11 Pima County FY 2012/13 Adopted Budget The following table presents the increases (including planned increases) in sewer user and connection fees since fiscal year 1997/98. Table 6 Increases in Sewer User and Connection Fees Fiscal Year User Fees Connection Fees 1997/98 4.3% 12.0% 1998/99 0.0% 0.0% 1999/00 5.3% 11.0% 2000/01 5.0% 11.0% 2001/02 3.8% 12.0% 2002/03 (effective 7/1/2002) 5.0% 0.0% 2002/03 (effective 4/1/2003) 0.0% 12.0% 2002/03 (effective 6/1/2003) 0.0% 12.0% 2003/04 0.0% 12.0% 2004/05 4.0% 6.0% 2005/06 8.0% 10.0% 2006/07 (effective 8/11/2006) 6.0% 6.0% 2006/07 (effective 1/1/2007) 6.0% 6.0% 2007/08 (effective 7/1/2007) 6.0% 6.0% 2007/08 (effective 1/1/2008) 9.0% 6.0% 2008/09 (effective 7/1/2008) 9.5% 9.5% 2008/09 (effective 3/20/2009) 12.75% 0.0% 2009/10 (effective 7/1/2009) 12.75% 0.0% 2009/10 (effective 1/1/2010) 12.75% 0.0% 2010/11 (effective 7/1/2010) 10.0% 6.5% 2011/12 (effective 7/1/2011) 10.0% 6.5% 2012/13 (effective 7/1/2012) 10.0% * 2013/14 (effective 7/1/2013) 10.0% * * On May 15, 2012, the Board of Supervisors adopted Resolution No. 2012-27 establishing a change in the methodology for calculating connection fees. As part of this change, new connection fee rates were established based on water meter size rather than fixture unit equivalents. 6-12 Pima County FY 2012/2013 Adopted Budget NON FINANCIAL AND STRATEGIC PLANNING Provide Services Mandated by Legislation and by Community Consensus County government in Arizona is structured to provide services to county residents as stipulated by law and as deemed desirable by the elected representatives of county residents. To these ends, Pima County has organized its service delivery units into five basic functional areas corresponding to the primary services required. These areas are County Administration, Community & Economic Development, Justice & Law Enforcement, Health Services, and Public Works. In each functional area, a function statement guides operational planning at a strategic level, while more specific departmental goals and objectives form the basis for budget development. Implement Strategic Planning Methodology and Performance Budgeting Pima County departed from its traditional line item budget presentation utilizing a target base and has now implemented a program-oriented presentation of its budget developed from a zero base as provided under Board of Supervisors Policy No. D22.5. This policy requires that each department prepare its budget from a zero base with a thorough review of operations once every four years. This approach incorporates the establishment of departmental function statements, goals, objectives, and their related performance measures. An increasing emphasis has been placed on the performance aspect of this process, with the intent of improving efficiency and effectiveness of the County’s service delivery by all departments. The zero base process has been suspended since fiscal year 2009/10 due to limited resources during administrative restructuring and to facilitate the implementation of Project PimaCore. The following function statements are the basis for detailed departmental strategic plans: County Administration consists of providing services mandated by law such as elections, property valuation and tax assessment, official document recording, conducting Board of Supervisors’ meetings, financial reporting, and internal business matters including human resources, purchasing, and risk management. ASSESSOR Locate, identify, list, value and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Department goals address: Timely and accurate performance of mandated duties Innovations in procedure, such as process automation Interdepartmental support for property valuation issues BOARD OF SUPERVISORS Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Layout, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services for County residents. Respond to constituents’ problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve pr budgets of all County departments. Department goals address: Growth management Fiscal responsibility Quality of life in Pima County 6-13 Pima County FY 2012/2013 Adopted Budget CLERK OF THE BOARD Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors. Administer the Pima County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Department goals address: Timely and accurate performance of mandated duties Innovations in procedure, such as process automation COMMUNICATIONS OFFICE Effectively communicate the various programs and services available to the public. Work with the Information Technology Department to develop a new interactive County website. Provide graphic design services to all County departments. Department goals address: ap Timely and accurate media release performance Standardization of website appearance and functionality Optimizing graphic design services function COUNTY ADMINISTRATOR Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Oversee such programs as the Sonoran Desert Conservation Plan and the Office of Strategic Planning. Department goals address: Implementation of Board of Supervisors policies and plans Preservation of open space and the sensitive desert environment ELECTIONS Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and other special districts within Pima County) that contract with the County. Serve as the filing office for candidate nomination filings and for campaign finance reports. Administer reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans With Disabilities Act, and Voting ng Rights Act. Department goals address: Proper and efficient conduct of elections Timely reporting of results FINANCE & RISK MANAGEMENT Provide centralized financial and risk management services for the County. Financial and risk management operations include administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable and receivable, payroll processing, grants oversight, records maintenance, mail services, workers’ compensation, loss control and prevention, internal audit, cash management, collection of delinquent accounts, and formation and collection function of improvement districts. Department goals include: Compliance with laws, rules, and regulations 6-14 Pima County FY 2012/2013 Adopted Budget Application of best practices in reporting and budgeting as promulgated by governing boards and associations Loss reduction and adequate funding for loss coverage FORENSIC SCIENCE CENTER Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Department goals address: Improvement in the quality of death investigation standards HUMAN RESOURCES Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, management training, records management, and federal, state, and local labor reporting. Department goals address: Assurance of market competitiveness Compliance with mandated personnel policy Interdepartmental support for human resources issues INFORMATION TECHNOLOGY Manage the County's computer and network processing, wireless (radio) communications, and telecommunications environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an eLearning environment. Provide a central service desk function for computer hardware and application software problem resolution. Coordinate Pima County Information Technology activities with various agencies and the general public. Departmental goals address: Process improvements and consolidation of County IT systems Improved quality of voice/data infrastructure NON DEPARTMENTAL This is a budgeted funds management mechanism, rather than an operating department. Other departments carry out its functions; therefore, it does not formulate goals or objectives. OFFICE OF EMERGENCY MANAGEMENT AND HOMELAND SECURITY Establish and maintain the highest possible quality emergency prevention, preparedness, response, mitigation and recovery function to protect the lives and property of the residents of Pima County in the event of a natural or man-made disaster through planning; the conduct of training and exercises; the establishment and maintenance of a state-of-the-art Emergency Operations Center; and coordination and communications with all departments within Pima County, emergency response agencies at the local, state, tribal, and federal level, and the public at large. Department goals address: Availability of accurate, comprehensive information systems Maintenance of a state of the art Emergency Operations Center Efficiency of response preparedness to achieve damage minimization in a disaster Comprehensiveness of interagency and public outreach 6-15 Pima County FY 2012/2013 Adopted Budget PROCUREMENT Procure materials and services for County departments, except as specified by delegation pursuant to the procurement code or the small purchase procedure. Administer the Pima County Small Business Enterprise Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Living Wage Ordinance 2002-1 by assisting, reviewing, and monitoring County contracts. Manage the contracts review approval process. Assist and educate vendors concerning bid preparation, bonds and insurance, and the conduct of business with the ty Track and monitor all County contracts. Department goals address: County. Efficiency of purchasing process Compliance with Procurement policy and procedure Vendor assistance with County transactions RECORDER Record and maintain all documents presented for public information. Maintain voter registration rolls in an efficient and cost effective manner. Conduct early voting activity as prescribed by Title 16 of the Arizona Revised Statutes. Department goals address: Access to the voting process for all citizens Accuracy and timeliness of document recording Efficiency in performing mandated functions TREASURER Serve as the custodian of public monies and as ex-officio tax collector for Pima County and its political subdivisions. Account for the collection, custody, and disbursement of public revenue, and report the same to the Board of Supervisors. Collect and distribute taxes for all taxing jurisdictions in Pima County. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Department goals address the following: Investment revenue optimization Innovations in procedure, particularly in process automation Efficiency in performing mandated functions Community & Economic Development encompasses programs and initiatives which enable County residents to benefit from economic, cultural, and educational opportunities made possible, at least in part, by public funding. Because these services involve more latitude, and are generally covered by enabling rather than mandating legislation, they depend more on special revenue funding than on General Fund support, compared to many of the administrative services. COMMUNITY & ECONOMIC DEVELOPMENT ADMINISTRATION Enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department oversees the Community Development & Neighborhood Conservation, Community ServicesEmployment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Department goals address: Improve department efficiency Increase level of Employee Combined Appeal Program (ECAP) funding Obtain additional federal stimulus funding COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION Enhance the economic welfare of inhabitants of Pima County by promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, and promoting infrastructure, economic, and 6-16 Pima County FY 2012/2013 Adopted Budget social service development in low and moderate income communities. Department goals address: Augmentation and leveraging of funding Increase in the number of residents served in the areas of housing assistance, human services, and youth programs Improvement in collaboration with private and nonprofit sectors in delivery of services COMMUNITY SERVICES, EMPLOYMENT & TRAINING Improve the economic and social sustainability of Pima County by: developing skilled workers; assisting employers to meet workforce needs; mitigating the impact of layoffs through employment services; addressing basic housing needs of low income individuals; helping youth develop into successful adults; maximizing access to public and community resources; and helping persons with barriers such as homelessness and illiteracy transition into society. Department goals address: Coordination of shared resources Improvement of standard of living through employability skills, education, and economic assistance to low income residents COUNTY FREE LIBRARY Provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. pa Department goals address: Promotion of community literacy and education Quality of information service Improvement of library collection and its accessibility ECONOMIC DEVELOPMENT & TOURISM Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Department goals address: Coordination of public funding Awareness of Pima County as a travel destination Utilization of County Facilities (e.g., County Fairgrounds, Kino Sports Complex) KINO SPORTS COMPLEX Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Department goals address: Increased participation in recreation programs at Kino Community Center Landscaping service delivery at various locations SCHOOL SUPERINTENDENT Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts including the issuance of payrolls. Prepare school district financial information for the Board of Supervisors for setting the property tax rates. Maintain mandated programs involving the parents of children that are either in private schools or being taught at home. Operate Pima Accommodation District, educational services, and school bus service for students in unorganized territory in Pima County. Plan op and operate multi-district educational programs. Department goals address: Compliance with state mandates and educational standards Pursuit of educational grants 6-17 Pima County FY 2012/2013 Adopted Budget Collaboration with other agencies in addressing educational issues STADIUM DISTRICT Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional baseball teams that will have a positive impact on the community and the local economy. Department goals address: Expansion of field usage and availability Expansion of gem & mineral shows and other non-sports events Maintaining landscapes to a consistently high standard Justice & Law Enforcement, encompassing the courts, sheriff patrol, investigations, and detention operations, prosecution, as well as public defense responsibilities, working to ensure public safety and provide needed legal services as mandated under constitutional and statutory provisions of County, state, and federal governments. CLERK OF THE SUPERIOR COURT Maintain and hold accessible, for the public and the court, all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Department goals address: Development of automated processing Means to improve operating efficiency Improvement in customer service delivery CONSTABLES Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Department goals address: Compliance with state mandates Improvement in quality and efficiency of service delivery COUNTY ATTORNEY Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents in collecting bad check restitution via the Bad Check Program. Operate the 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Department goals address: Protection of Pima County residents’ safety and legal rights Emphasis on prosecution of violent, dangerous, repetitive offenders Community outreach 6-18 Pima County FY 2012/2013 Adopted Budget Effective representation of Pima County in civil matters Improvement in efficiency, particularly in automated systems INDIGENT DEFENSE Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Department goals address: Quality of representation for indigent clients Retention of legal staff Efficiency of service delivery JUSTICE COURT AJO Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society by offering selected offenders the opportunity to become law-abiding and productive citizens through the Adult Probation program. Department goals address: Compliance with mandated functions Collection of fee revenue Improvements in operating efficiency JUSTICE COURT GREEN VALLEY Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Department goals address: Compliance with mandated functions Collection of fee revenue Improvements in operating efficiency Quality of customer service JUSTICE COURTS TUCSON Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management, as guided and enforced by the minimum accounting standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Department goals address: Compliance with mandated functions Collection of fee revenue Improvements in operating efficiency Quality of customer service 6-19 Pima County FY 2012/2013 Adopted Budget JUVENILE COURT Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Department goals address: Effectiveness of detainee rehabilitation Improvement in case processing efficiency Effectiveness of probation programs OFFICE OF COURT APPOINTED COUNCIL Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in Superior, Juvenile, and Justice Courts. Represent children in dependency and severance cases. Provide administrative support by reviewing contract compliance and reviewing and processing claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Department goals address: Quality and cost efficiency of services Adherence to rules and professional standards Increased safety and compliance with speed limits PUBLIC FIDUCIARY Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Department goals address: Quality of service delivery Efficiency of service delivery Minimization of procedural error Respectful, cost effective indigent burial SHERIFF Provide law enforcement and public safety services in unincorporated Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Department goals address: Quality and completeness of mandated responsibilities Performance of special law enforcement functions Provisions for the health and welfare of inmates Public outreach SUPERIOR COURT Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. 6-20 Pima County FY 2012/2013 Adopted Budget Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Department goals address: Performance that ensures public confidence in the judicial system Efficiency in operating procedures including automated systems Interpreter services and jury administration Improvement in adult probation outcomes Compliance with mandated responsibilities Health Services departments provide health services and health care to Pima County residents and administer funding to and from state and other sources. HEALTH Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Provide animal control services. Department goals address: Efficiency in support services to all health services Expansion in number of county residents served Compliance with mandated responsibilities Improvement in quality of health care services offered INSTITUTIONAL HEALTH Oversee the health care services provided to the populations at the County’s adult and juvenile detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County’s compliance with statutory obligations regarding health care and mental health care by funding the County’s mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County Administration regarding the County's health care components, including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University Physicians Healthcare Hospital (UPHH), formerly known as Kino Community Hospital. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. Department goals address: Compliance with Arizona Health Care Cost Containment System (AHCCCS) requirements Monitoring and audit of correctional health care vendor performance Improvement in effectiveness of health care delivery Appropriate County funding of UPHH operations and monitoring of services Minimize referrals of Restoration to Competency patients to Arizona State Hospital Public Works provides for the infrastructure of the County, which encompasses floodwater management, roads, recreational facilities, county buildings, sewer and landfill operations, as well as environmental issues. CAPITAL PROJECTS The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding enterprise and internal 6-21 Pima County FY 2012/2013 Adopted Budget service fund projects), as detailed in the proposed fiscal year 2012/2013 – 2016/2017 Five Year Capital Improvement Program. Department goals address: Responsibility in fiscal management and reporting Implementation of the Capital Improvement Program DEVELOPMENT SERVICES Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Department goals address: Quality of customer service Compliance with mandated responsibilities, codes, and regulations Effectiveness of enforcement operations Facilitation of approved development by effective delivery of review and permitting services ENVIRONMENTAL QUALITY Preserve and protect the environment of Pima County for the long-term benefit of residents’ health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Department goals address: Efficiency in the delivery of administrative services Compliance with air quality standards and water quality standards Compliance with solid and hazardous waste standards Public education and outreach FACILITIES MANAGEMENT Provide for well planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Operate and manage Pima County’s eight self-supporting, revenue generating parking garage/lot facilities, in order to offer safe, secure parking for employees and the public. pa Department goals address: Efficiency of operational administration Minimization of cost overruns Quality of customer service Compliance with code and regulations FLEET SERVICES Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Department goals address: Improvement in cost effectiveness of fleet resources including fuel and vehicle usage Improvement in efficiency of administration NATURAL RESOURCES, PARKS & RECREATION Manage Pima County natural resources, urban parks, and recreation programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Department goals address: Effectiveness of administration including fiscal management, training, and reporting 6-22 Pima County FY 2012/2013 Adopted Budget Improvement in public utilization Enhancement in quality of parks operation and maintenance OFFICE OF SUSTAINABILITY & CONSERVATION Ensure that social, environmental, and economic dimensions of sustainability policy adopted by the Board of Supervisors are considered and incorporated into County planning, projects, and development. Department goals address: Development of plans for Cultural Resources and Open Space preservation Integration of Sonoran Desert Conservation Plan with other County planning efforts Ongoing implementation of the County’s Sustainable Action Plan PUBLIC WORKS ADMINISTRATION Provide administrative services and capital project management and direct the real property activities for the departments primarily within the Public Works functional area. Department goals address: Quality and effectiveness of all Public Works operating departments Effectiveness in administration of real property and fiscal resources REGIONAL FLOOD CONTROL DISTRICT Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services and oversight of floodplain management requirements of the Federal Flood Insurance Program. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County’s Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Department goals address: Responsibility for public safety and compliance with federal flood insurance guidelines Provisions for flood warnings and flood damage mitigation Provision of flood control infrastructure projects Support for the Sonoran Desert Conservation Plan REGIONAL WASTEWATER RECLAMATION Protect the public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources. Department goals address: Effectiveness and efficiency in the operation of the sewerage system Compliance with applicable sewage regulations Improvement in long range capital planning SOLID WASTE MANAGEMENT Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Department goals address: Provision of adequate solid waste disposal facilities Efficient operation and closure of existing facilities Control of wildcat dumping Effective administration, tracking, and reporting of operations 6-23 Pima County FY 2012/2013 Adopted Budget TRANSPORTATION Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County’s street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization og program. Department goals address: Fiscal responsibility Workforce development Enhancement of the safety and utility of the county’s road system Improvement of information systems 6-24 Pima County FY 2011/2012 Adopted Budget STATE REPORTS This section includes copies of Pima County’s official State Budget Reports for fiscal year 2011/2012 in the format required by the State of Arizona’s Office of the Auditor General and as prescribed by Arizona Revised Statute § 42-17102: Schedule A - Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule B - Summary of Tax Levy and Tax Rate Information Schedule C - Summary by Fund Type of Revenues Schedule D - Summary of Other Financing Sources and Interfund Transfers Schedule E - Summary by Department of Expenditures/Expenses Within Each Fund Type Schedule F - Summary by Functional Area and Department of Expenditures/Expenses 7-1 34,808,638 21,947,944 3,132,328 38,868,491 12,227,360 6,783,000 4,348,162 37,312,935 119,069,372 278,498,230 198,701,642 106,277,555 304,979,197 6,842,693 206,833,679 1,767,881 145,308,630 360,752,883 1,431,897,069 SPEC REV FUNDS COUNTY FREE LIBRARY EMPLOY & TRAINING ENV QUALITY HEALTH REG FLOOD CONTROL SOLID WASTE MGMT STADIUM DISTRICT TRANSPORTATION OTHER SPECIAL REV TOTAL SPECIAL REV CAPITAL PROJECTS DEBT SERVICE TOTAL OTHER FUNDS ENTERPRISE FUNDS DEVELOPMENT SVCS PIMA HEALTH SYS&SVCS PARKING GARAGES REG WASTEWATER REC TOTAL ENT FUNDS TOTAL ALL FUNDS 1,323,580,950 359,768,246 6,805,952 209,151,155 1,767,881 142,043,258 285,087,612 178,809,684 106,277,928 237,308,677 34,545,683 21,947,944 2,969,141 38,953,576 12,227,360 5,919,505 4,086,167 37,312,935 79,346,366 441,416,415 . 389,407,904 92,521,942 3,638,175 13,551,230 2,794,983 72,537,554 128,092,421 105,311,987 22,780,434 115,142,359 12,886,547 296,560 1,535,157 2,792,030 11,751,168 2,230,791 1,839,254 23,380,112 58,430,740 53,651,182 UNRESERVED FUND BAL / NET ASSETS 7/1/2011 (est)*** 401,959,038 0 65,603,403 65,603,403 49,222,757 20,178,268 29,044,489 287,132,878 DIRECT PROPERTY TAX REVENUE 2011/2012 642,270,886 235,532,353 5,948,228 61,061,472 2,099,100 166,423,553 53,977,280 53,977,280 179,646,332 1,406,000 18,906,048 2,687,161 24,082,945 240,500 4,247,000 1,928,200 49,042,086 77,106,392 173,114,921 ESTIMATED REVENUE OTHER THAN PROPERTY TAX 2011/2012 333,000,000 230,000,000 230,000,000 103,000,000 103,000,000 0 0 PROCEEDS FROM OTHER FINANCING SOURCES 2011/2012 74,335,656 0 51,285,697 26,048,639 25,237,058 18,015,429 3,130,294 2,900,726 2,989,524 279,068 389,694 8,326,123 5,034,530 IN 74,196,713 1,090,606 143,152 326,202 2,867 618,385 0 45,826,051 3,020,253 22,279,804 6,189,560 202,858 14,056,214 77,362 27,280,056 OUT INTERFUND TRANSFERS 2011/2012 1,766,776,771 556,963,689 9,443,251 74,286,500 4,891,216 468,342,722 401,958,801 288,337,906 113,620,895 316,200,826 43,259,674 19,481,676 4,612,012 34,998,240 18,113,722 6,477,791 3,877,495 53,043,120 132,337,096 491,653,455 TOTAL FINANCIAL RESOURCES AVAILABLE 2011/2012 1. 2. 3. 4. 5. 6. Budgeted Expenditures/Expenses Add/(Subtract): Estimated Net Reconciling Items Budgeted Expenditures/Expenses Adjusted for Reconciling Items Less: Estimated Exclusions Amount Subject to Expenditure Limitation EEC Expenditure Limitation EXPENDITURE LIMITATION 7-2 SCHEDULE A 1,431,897,069 (150,362,766) 1,281,534,303 765,187,663 516,346,640 516,346,641 2010/11 1,302,402,322 (146,615,097) 1,155,787,225 654,043,103 501,744,122 501,744,123 2011/12 * Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E. ** Actual revenues and expenses as of February 28, 2011 plus projected revenues and expenditures/expenses for the remainder of the fiscal year. *** Amounts in this column represent Fund Balance/Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact. **** FY 2011/12 amounts do not include the impact of the following Capital Improvement Programs: Regional Wastewater ($238,636,349), Telecommunications ($2,078,000) and Fleet Services ($1,647,875). 487,666,759 GENERAL FUND FUND ADOPTED BUDGETED ACTUAL EXPENDITURES/ EXPENDITURES/ EXPENSES EXPENSES 2010/2011* 2010/2011** PIMA COUNTY SUMMARY SCHEDULE OF ESTIMATED REVENUES AND EXPENDITURES/EXPENSES FISCAL YEAR 2011/2012 1,302,402,322 232,397,754 6,674,435 69,926,412 1,743,359 154,053,548 321,983,669 221,159,460 100,824,209 256,367,444 32,212,596 19,185,116 3,138,951 32,678,592 12,043,950 6,447,000 4,282,940 36,753,241 109,625,058 491,653,455 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2011/2012**** PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION Fiscal Year 2011/2012 1. 2. 3. Maximum allowable primary property tax levy per A.R.S. §42-17051 (A). Amount received from primary property taxation in fiscal year 2010/11 in excess of the sum of that year's maximum allowable primary property tax levy A.R.S. §42-17102 (A) (18). A. Primary Property Taxes $324,902,541 $331,400,592 $0 B. Secondary Property Taxes $296,197,333 $0 $0 $70,069,209 $65,896,596 Flood Control District $22,474,309 $20,116,215 Library District $28,961,940 $29,231,054 Total Secondary Property Taxes C. $284,023,289 Debt Service Fire Assistance District Total Property Tax Levy Amounts $4,018,605 $3,545,455 $125,524,063 $118,789,320 $421,721,396 $402,812,609 Property taxes collected * A. Primary property taxes (1) 2010/11 year's levy $283,367,498 (2) Prior years' levy $9,478,000 (3) Total primary property taxes B. C. 5. 2011/2012 FISCAL YEAR Property tax levy amount General Fund-Override election 4. 2010/2011 FISCAL YEAR $292,845,498 Secondary property taxes (1) 2010/11 year's levy $119,685,615 (2) Prior years' levy (3) Total secondary property taxes $4,244,863 $123,930,478 Total Property Taxes Collected $416,775,976 Property Tax Rates A. B. County Tax Rate (1) Primary property tax rate $3.3133 $3.4178 (2) Secondary property tax rates General Fund-Override election Debt Service Flood Control District Library District Fire District Assistance $0.0000 $0.7500 $0.2635 $0.3100 $0.0430 $0.0000 $0.7800 $0.2635 $0.3460 $0.0418 (3) Total County Tax Rate $4.6798 $4.8491 Special Assessment district tax rates Secondary property tax rates See Second Page See Second Page * Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax for the remainder of the fiscal year. SCHEDULE B 7-3 PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION (Continued) Fiscal Year 2011/2012 2010/2011 FISCAL YEAR Special Assessment district tax rates Secondary property tax rates (Continued) Street Lighting Improvement Districts Cardinal Est. Carriage Hills Est. No. 1 Carriage Hills Est. No. 3 Desert Steppes Hermosa Hills Estates Lakeside #1 Littletown Longview Est. #1 Longview Est. #2 Manana Grande B Manana Grande C Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Ranch Rolling Hills Salida Del Sol Other Improvement District Hayhook Ranch Improvement District SCHEDULE B 7-4 2011/2012 FISCAL YEAR 0.8114 0.1558 0.1317 0.1381 0.0717 0.1539 0.4368 0.1660 0.1572 0.1653 0.2019 0.1124 0.3645 1.3050 1.3763 1.4593 0.2507 0.3133 0.0512 0.1239 1.0984 0.8201 0.1312 0.1074 0.1232 0.0645 0.1397 0.3824 0.1508 0.1480 0.1263 0.1831 0.0963 0.3781 1.2238 1.2510 1.2854 0.2304 0.2926 0.0418 0.1140 1.1325 2.8532 3.1794 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2011/12 SOURCE OF REVENUES GENERAL FUND PROPERTY TAX Real Property Taxes Personal Property Taxes Penalties/Delinq Taxes Interest/Delinq Taxes TOTAL PROPERTY TAX LICENSES & PERMITS Business Licenses & Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL Federal Grants & Aid State Grants & Aid Sales & Use Tax Shared Vehicle License Tax Alcoholic Beverages City Participation Transient Lodging Tax TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES Interdepartmental Charges Health Fees Court Fees General Government Correctional Housing Recorder Fees Sheriff Dept Fees Culture & Recreation Fees Contributions/Pub Enterprises TOTAL CHARGES FOR SERVICES FINES AND FORFEITS Justice Courts - Fines & Forfeits Superior Court - Fines & Forfeits Other Fines & Forfeits TOTAL FINES & FORFEITS INTEREST Interest TOTAL INTEREST MISCELLANEOUS Rents and Royalties Other Misc. Revenues TOTAL MISC. REVENUES TOTAL GENERAL FUND REVENUE ADOPTED REVENUES 2010/2011 ESTIMATED REVENUES 2010/2011* ADOPTED REVENUES 2011/12 282,551,788 11,234,636 745,862 6,865,349 301,397,635 281,924,998 10,920,500 950,096 6,560,000 300,355,594 269,223,726 10,703,865 912,460 6,292,827 287,132,878 2,463,032 2,463,032 2,543,300 2,543,300 2,612,500 2,612,500 3,848,640 5,189,833 83,000,000 24,700,000 41,000 926,959 4,309,978 122,016,410 4,385,897 572,510 85,500,000 23,550,000 39,600 930,159 4,626,720 119,604,886 4,060,216 5,134,018 86,228,700 23,255,000 41,000 42,189 4,651,352 123,412,475 125,000 989,000 4,825,193 3,113,833 7,994,350 1,874,040 1,178,000 855,550 15,635,804 36,590,770 125,000 989,000 4,862,335 2,591,291 7,292,350 1,874,040 1,178,000 707,750 15,635,804 35,255,570 110,000 989,000 4,966,765 2,648,800 7,147,000 2,130,400 1,228,000 845,850 16,488,439 36,554,254 6,250,832 222,000 1,209,000 7,681,832 4,685,668 222,000 1,209,000 6,116,668 4,421,193 222,000 1,150,000 5,793,193 871,336 871,336 304,799 304,799 469,611 469,611 2,883,800 1,643,132 4,526,932 475,547,947 3,107,415 1,619,979 4,727,394 468,908,211 2,917,210 1,355,678 4,272,888 460,247,799 SCHEDULE C 7-5 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2011/12 ADOPTED REVENUES 2010/2011 ESTIMATED REVENUES 2010/2011* ADOPTED REVENUES 2011/12 28,424,891 407,780 600,000 271,000 320,000 30,023,671 28,603,839 387,434 600,000 71,000 320,000 29,982,273 29,044,489 435,000 600,000 51,000 320,000 30,450,489 21,471,134 193,492 21,664,626 21,471,134 193,492 21,664,626 18,712,423 193,625 18,906,048 1,921,425 760,898 0 17,500 17,850 2,717,673 1,895,750 773,900 112,000 11,500 17,850 2,811,000 1,896,200 758,111 0 15,000 17,850 2,687,161 303,619 303,619 308,296 308,296 264,884 264,884 HEALTH Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous TOTAL HEALTH 2,729,169 23,064,123 3,476,154 200,557 0 111,319 29,581,322 2,813,035 23,713,924 3,336,754 200,557 10,000 113,671 30,187,941 2,829,169 17,814,381 3,191,660 158,260 0 89,475 24,082,945 REGIONAL FLOOD CONTROL DISTRICT Property Taxes Intergovernmental Charges for Services Interest Miscellaneous TOTAL REG FLOOD CONTROL DIST 22,220,943 10,000 25,000 35,000 180,500 22,471,443 22,220,943 10,000 25,000 35,000 180,500 22,471,443 20,178,268 0 25,000 35,000 180,500 20,418,768 1,050,000 3,072,500 30,000 33,500 4,186,000 1,050,000 3,169,105 2,100 71,300 4,292,505 1,050,000 3,151,400 10,000 35,600 4,247,000 SOURCE OF REVENUES SPECIAL REVENUE FUNDS COUNTY FREE LIBRARY Property Taxes Intergovernmental Fines & Forfeits Interest Miscellaneous TOTAL COUNTY FREE LIBRARY EMPLOYMENT AND TRAINING Intergovernmental Miscellaneous TOTAL EMP AND TRAINING ENVIRONMENTAL QUALITY Licenses and Permits Intergovernmental Fines & Forfeits Interest Miscellaneous TOTAL ENVIRONMENTAL QUALITY IMPROVEMENT DISTRICTS Special Assessment TOTAL IMPROVEMENT DISTRICTS SOLID WASTE MANAGEMENT Intergovernmental Charges for Services Interest Miscellaneous TOTAL SOLID WASTE MANAGEMENT SCHEDULE C 7-6 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2011/12 ADOPTED REVENUES 2010/2011 ESTIMATED REVENUES 2010/2011* ADOPTED REVENUES 2011/12 STADIUM DISTRICT Intergovernmental Charges for Services Interest Miscellaneous TOTAL STADIUM DISTRICT 1,427,441 0 60,000 308,700 1,796,141 1,506,602 51,950 60,000 308,700 1,927,252 1,496,700 38,700 12,000 380,800 1,928,200 TRANSPORTATION Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous TOTAL TRANSPORTATION 200,078 50,391,019 125,345 218,647 204,802 51,139,891 200,078 50,217,918 125,345 218,647 204,802 50,966,790 821,600 47,811,694 120,061 117,831 170,900 49,042,086 68,209,617 7,176,283 559,801 477,292 9,344,839 85,767,832 249,652,218 60,863,129 7,281,135 470,800 460,543 8,197,839 77,273,446 241,885,572 60,841,962 7,344,751 426,500 265,636 7,962,659 76,841,508 228,869,089 DEBT SERVICE Property Taxes Intergovernmental Interest TOTAL DEBT SERVICE 68,771,301 7,500 1,000,000 69,778,801 68,771,301 7,500 611,250 69,390,051 65,603,403 0 0 65,603,403 CAPITAL PROJECTS Intergovernmental Charges for Services Interest Miscellaneous TOTAL CAPITAL PROJECTS 67,260,836 6,665,200 0 404,342 74,330,378 57,419,059 4,265,933 60,202 548,455 62,293,649 49,384,375 3,655,905 0 937,000 53,977,280 5,148,436 120,368 905,771 30,000 286,668 6,491,243 4,695,531 120,368 805,771 13,640 286,668 5,921,978 4,776,070 76,782 876,046 10,009 209,321 5,948,228 5,002,190 201,389,095 672,360 135,128 207,198,773 5,002,190 204,338,531 314,172 215,693 209,870,586 0 61,013,127 31,345 17,000 61,061,472 SOURCE OF REVENUES OTHER SPECIAL REVENUE FUNDS & GRANTS Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous TOTAL OTHER SP REV & GRANTS TOTAL SPECIAL REVENUE FUNDS ENTERPRISE FUNDS DEVELOPMENT SERVICES Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous TOTAL DEVELOPMENT SERVICES PIMA HEALTH SYSTEM & SERVICES Intergovernmental Charges for Services Interest Miscellaneous TOTAL PIMA HEALTH SYS & SVCS SCHEDULE C 7-7 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2011/12 SOURCE OF REVENUES PARKING GARAGES Charges for Services Interest Miscellaneous TOTAL PARKING GARAGES REGIONAL WASTEWATER RECLAMATION Licenses and Permits Charges for Services Fines and Forfeits Interest Miscellaneous Capital Contributions TOTAL WASTEWATER RECLAMATION TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS ADOPTED REVENUES 2010/2011 ESTIMATED REVENUES 2010/2011* ADOPTED REVENUES 2011/12 195,180 40,824 1,923,660 2,159,664 195,180 14,250 1,923,660 2,133,090 244,380 20,000 1,834,720 2,099,100 18,000 150,124,993 15,000 373,371 0 10,000,000 160,531,364 18,000 146,245,238 15,000 179,263 1,052,587 3,000,000 150,510,088 18,600 159,899,483 24,262 399,208 82,000 6,000,000 166,423,553 376,381,044 368,435,742 235,532,353 1,245,690,388 1,210,913,225 1,044,229,924 * These amounts include actual revenues recognized on the modified accrual or accrual basis as of February 28, 2011 plus projected revenues for the remainder of the fiscal year. SCHEDULE C 7-8 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2011/12 PROCEEDS FROM OTHER FINANCING SOURCES 2011/2012 FUND/DEPARTMENT INTERFUND TRANSFERS 2011/2012 IN OUT General Fund Capital Projects - Information Technology Capital Projects - PimaCore Debt Service - COPs 2007 Debt Service - COPs Jail Facility Debt Service - COPs 2010 Economic Development & Tourism Employee Benefit Liability Fund Employment & Training Environmental Quality - Air Quality Facilities Renewal Fund - Rental O&M Health - General Fund Support Improvement Districts Formation Fund Information Technology Enhancement Fund Neighborhood Reinvestment - Operating Costs Parks Special Programs - Loan Repayment Stadium District - Ball Fields Maintenance Stadium District - Debt Service Stadium District - Hotel Tax Proceeds Stadium District - KERP Sheriff Inmate Welfare Fund - Inmate Health Transportation - Public Transit Transportation - Graffiti 830,000 2,057,359 2,907,100 3,009,985 1,503,183 398,259 1,000,000 279,068 389,694 1,232,915 8,326,123 48,265 500,000 429,630 242,000 1,058,002 3,009,985 1,882,690 189,602 120,000 2,780,064 120,662 Total General Fund 0 5,034,530 27,280,056 Special Revenue Funds County Free Library - COPs 2010 Debt Service 77,362 Economic Development & Tourism General Fund - Tourism Events Economic Development & Tourism - General Fund 398,259 398,259 Employee Benefit Liability Fund - General Fund 0 1,000,000 Employment & Training - General Fund 279,068 Environmental Quality - Air Quality - General Fund 389,694 Facilities Renewal Fund Capital Projects General Fund - Rental O&M Total Facilities Renewal Fund 0 Health Capital Projects - HDHIMS Debt Service - COPs 2010 General Fund Subsidy Total Health 2,330,298 1,232,915 3,563,213 128,000 74,858 8,326,123 8,326,123 SCHEDULE D 7-9 202,858 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2011/12 PROCEEDS FROM OTHER FINANCING SOURCES 2011/2012 FUND/DEPARTMENT INTERFUND TRANSFERS 2011/2012 IN OUT Information Technology Enhancement Fund Capital Projects General Fund Total Information Technology Enhancement Fund 500,000 500,000 Improvement Districts Formation Fund - Gen Fund 48,265 615,000 615,000 Indigent Defense Fill the Gap - Capital Projects 176,717 Neighborhood Reinvestment-General Fund 429,630 Parks Special Programs - Loan Repayment 242,000 Regional Flood Control Capital Projects Debt Service - COPs 2010 Capital Projects - PimaCore Total Regional Flood Control 0 Sheriff Commissary Operations 14,000,000 50,226 5,988 14,056,214 1,043,000 Sheriff Inmate Welfare Fund Sheriff Commissary Operations General Fund - Inmate Health Total Sheriff Inmate Welfare Fund 1,043,000 1,043,000 Transportation Capital Projects Debt Service - COPs 2010 Debt Service - Transportation Bonds General Fund - Public Transit General Fund - Graffiti Total Transportation 120,000 120,000 5,700,000 170,230 16,409,574 2,780,064 120,662 2,900,726 Stadium District Debt Service - COPs 2010 General Fund - Ball Fields Maintenance General Fund Debt Service General Fund - Hotel Tax Proceeds General Fund - KERP Total Stadium District 22,279,804 10,268 1,058,002 3,009,985 Total Special Revenue Funds Capital Projects Bond Proceeds - General Obligation COPs 2012 Bond Proceeds - Transportation Facilities Renewal Fund Development Services - PimaCore General Fund - PimaCore Health - HDHIMS Indigent Defense Fill the Gap 1,882,690 189,602 3,130,294 3,020,253 18,015,429 45,826,051 60,000,000 37,000,000 6,000,000 2,330,298 128,476 2,057,359 128,000 176,717 SCHEDULE D 7-10 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2011/12 PROCEEDS FROM OTHER FINANCING SOURCES 2011/2012 FUND/DEPARTMENT INTERFUND TRANSFERS 2011/2012 IN Information Technology Enhancement Fund Information Technology Regional Flood Control Regional Flood Control - PimaCore Regional Wastewater Recl - PimaCore Risk Management - PimaCore Transportation - Capital Projects OUT 615,000 830,000 14,000,000 5,988 5,551 71,250 5,700,000 Total Capital Projects 103,000,000 26,048,639 0 0 77,362 14,676 24,824 2,907,100 3,009,985 1,503,183 2,184 74,858 2,867 326,202 50,226 176,000 436,834 30,263 10,268 10,422 16,409,574 170,230 25,237,058 0 0 128,476 14,676 143,152 Debt Service County Free Library - COPs 2010 Development Services - COPs 2010 Fleet Services - COPs 2010 General Fund - COPs 2007 General Fund - COPs Jail Facility General Fund - COPs 2010 Graphic Services - Printing COPS 2010 Health - COPs 2010 Parking Garages - COPs 2010 Pima Health System - COPs 2010 Regional Flood Control - COPs 2010 Regional Wastewater - COPs 2009 Regional Wastewater - COPs 2010 Risk Management - COPs 2010 Stadium District - COPs 2010 Telecommunications - COPs 2010 Transportation - Transportation Bonds Transportation - COPs 2010 Total Debt Service Enterprise Funds Development Services Capital Projects - PimaCore Debt Service - COPs 2010 Total Development Services 0 Parking Garages - COPs 2010 Debt Service 2,867 Pima Health System - COPs 2010 Debt Service 326,202 Regional Wastewater Reclamation Capital Projects-PimaCore Sewer Obligation Bonds Debt Service - COPs 2010 Debt Service - COPs 2009 Total Regional Wastewater Reclamation 230,000,000 0 436,834 176,000 618,385 Total Enterprise Funds 230,000,000 0 1,090,606 Grand Total 333,000,000 74,335,656 74,196,713 5,551 230,000,000 SCHEDULE D 7-11 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2011/12 PROCEEDS FROM OTHER FINANCING SOURCES 2011/2012 FUND/DEPARTMENT INTERFUND TRANSFERS 2011/2012 IN OUT THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Fleet Services - COPs 2010 Debt Service 24,824 Graphic Services - Printing - COPs 2010 Debt Svc 2,184 Risk Management - Pimacore Capital Projects - PimaCore Debt Service - COPs 2010 Total Risk Management 71,250 30,263 101,513 Telecommunications - COPs 2010 Debt Service 10,422 Total Internal Service Funds 0 SCHEDULE D 7-12 0 138,943 PIMA COUNTY SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND TYPE FISCAL YEAR 2011/12 ADOPTED EXPENDITURE/ EXPENSES 2010/2011 EXPENSE ADJUSTMENTS APPROVED 2010/2011 ESTIMATED EXPENDITURE/ EXPENSES 2010/2011* ADOPTED EXPENDITURE/ EXPENSES 2011/2012 8,361,835 1,887,300 30,803,413 1,797,318 62,849,799 3,207,686 2,443,691 111,351,042 0 0 0 0 0 0 0 0 8,361,835 1,887,300 28,767,513 1,797,318 21,079,584 3,192,843 2,021,069 67,107,462 8,454,706 1,922,807 27,990,779 1,496,062 57,693,533 2,547,710 2,455,542 102,561,139 12,394,500 1,581,706 13,976,206 0 0 0 12,226,038 1,577,261 13,803,299 12,407,015 1,539,406 13,946,421 10,040,557 1,038,444 19,284,925 30,237,139 7,715,160 21,963,265 118,050,964 27,741,004 1,823,525 237,894,983 0 0 0 0 0 0 0 0 0 0 10,040,557 1,046,121 19,279,585 29,366,894 7,715,340 21,100,669 117,896,668 27,741,004 1,819,808 236,006,646 10,187,755 1,086,631 19,502,037 29,819,941 7,810,336 22,445,147 121,876,768 28,153,355 1,823,525 242,705,495 OFFICE OF MEDICAL & HEALTH SERVICES 94,403,354 0 94,570,455 100,824,913 PUBLIC WORKS 30,041,174 0 29,928,553 31,615,487 487,666,759 0 441,416,415 491,653,455 0 1,173,291 0 1,000,000 39,320 59,818 28,705 1,930,000 0 22,354,490 1,505,285 611,547 28,702,456 0 0 0 0 0 0 0 0 0 0 0 0 0 23,762 0 0 1,000,000 310,169 58,678 29,359 393,000 0 0 1,484,321 188,631 3,487,920 0 1,166,200 1,098,818 1,000,000 360,958 45,829 9,243 0 2,596,685 22,376,589 1,675,601 505,816 30,835,739 21,139,021 34,628,638 180,000 1,359,496 20,696,859 1,000,000 716,390 1,251,085 4,226,700 4,348,162 89,546,351 0 0 0 0 0 0 0 0 0 0 0 14,478,032 34,386,031 159,652 1,359,496 20,696,859 0 0 1,251,085 4,226,700 4,086,167 80,644,022 17,360,196 32,032,596 180,000 1,473,706 18,119,458 100,000 286,760 1,065,658 3,643,000 4,282,940 78,544,314 FUND/DEPARTMENT GENERAL FUND COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CENTRAL ADMINISTRATION COUNTY ADMINISTRATOR NON DEPARTMENTAL RECORDER TREASURER TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT SCHOOL SUPERINTENDENT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY JUSTICE & LAW ENFORCEMENT JUSTICE COURTS JUVENILE COURT CENTER SHERIFF SUPERIOR COURT SUPERIOR COURT MANDATED SVCS TOTAL JUSTICE & LAW ENFORCEMENT TOTAL GENERAL FUND SPECIAL REVENUE FUNDS COUNTY ADMINISTRATION COUNTY ADMINISTRATOR GRANTS ELECTIONS GRANTS EMERGENCY MGMT/HOMELAND SECURITY GRANTS EMPLOYEE BENEFIT LIABILITY FUND FORENSIC SCIENCE CENTER GRANTS IMPROVEMENT DISTRICTS FORMATION FUND IMPROVEMENT DISTRICTS INFORMATION TECHNOLOGY ENHANCEMENT FUND PHS TRANSITION FUND PROPERTY TAX STABILIZATION FUND RECORDER-DOC STOR & RETRIEVAL TAXPAYER INFORMATION FUND TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT GRANTS COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS ECONOMIC DEVELOPMENT & TOURISM EMPLOYMENT & TRAINING HOUSING TRUST FUND NEIGHBORHOOD CONSERVATION PIMA VOCATIONAL HIGH SCHOOL SCHOOL RESERVE FUND STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT SCHEDULE E 7-13 PIMA COUNTY SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND TYPE FISCAL YEAR 2011/12 ADOPTED EXPENDITURE/ EXPENSES 2010/2011 EXPENSE ADJUSTMENTS APPROVED 2010/2011 ESTIMATED EXPENDITURE/ EXPENSES 2010/2011* ADOPTED EXPENDITURE/ EXPENSES 2011/2012 JUSTICE & LAW ENFORCEMENT CLERK OF THE COURT SPECIAL PROGRAMS COUNTY ATTORNEY GRANTS COUNTY ATTY SPECIAL PROGRAMS INDIGENT DEFENSE SPECIAL PROGRAMS JUSTICE COURTS GRANTS JUSTICE COURTS SPECIAL PROGRAMS JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS SUPERIOR COURT GRANTS SUPERIOR COURT SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT 1,438,393 4,379,185 7,038,531 977,691 117,761 1,868,303 9,450,887 618,801 12,564,023 4,229,355 9,510,967 5,058,528 57,252,425 0 0 0 0 0 0 0 0 0 0 0 0 0 1,669,651 4,107,314 6,354,604 476,654 117,761 1,056,122 9,450,212 451,214 13,059,278 4,014,355 9,471,242 4,656,558 54,884,965 1,185,676 5,408,404 7,591,793 695,953 132,253 1,938,488 9,624,253 334,553 8,383,929 3,808,527 9,447,998 6,003,730 54,555,557 OFFICE OF MEDICAL & HEALTH SERVICES EMERGENCY MGMT/HOMELAND SECURITY GRANTS OFC OF EMERG MGMT & HOMELAND SECURITY HEALTH HEALTH GRANTS TOTAL OFFICE OF MEDICAL & HEALTH SERVICES 2,049,222 549,018 16,835,064 19,435,187 38,868,491 0 0 0 0 0 2,281,316 549,018 16,717,317 19,405,925 38,953,576 0 0 16,700,433 15,978,159 32,678,592 PUBLIC WORKS ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS FACILITIES MANAGEMENT GRANTS FACILITIES RENEWAL FUND PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TIRE FUND TRANSPORTATION TOTAL PUBLIC WORKS 2,371,330 760,998 1,576,696 2,615,000 35,500 445,688 12,227,360 5,365,000 1,418,000 37,312,935 64,128,507 0 0 0 0 0 0 0 0 0 0 0 2,195,141 774,000 0 653,106 35,147 221,000 12,227,360 4,530,305 1,389,200 37,312,935 59,338,194 2,380,840 758,111 50,000 715,100 85,000 520,000 12,043,950 5,065,000 1,382,000 36,753,241 59,753,242 TOTAL SPECIAL REVENUE FUNDS 278,498,230 0 237,308,677 256,367,444 DEBT SERVICE FUND 106,277,555 0 106,277,928 100,824,209 CAPITAL PROJECTS FUND 198,701,642 0 178,809,684 221,159,460 ENTERPRISE FUNDS OFFICE OF MEDICAL & HEALTH SERVICES PIMA HEALTH SYSTEM & SERVICES TOTAL OFFICE OF MEDICAL & HEALTH SERVICES 206,833,679 206,833,679 0 0 209,151,155 209,151,155 69,926,412 69,926,412 6,842,693 1,767,881 143,958,630 1,350,000 153,919,204 0 0 0 0 0 6,805,952 1,767,881 141,213,431 829,827 150,617,091 6,674,435 1,743,359 153,731,548 322,000 162,471,342 360,752,883 0 359,768,246 232,397,754 1,431,897,069 0 1,323,580,950 1,302,402,322 FUND/DEPARTMENT PUBLIC WORKS DEVELOPMENT SERVICES PARKING GARAGES REGIONAL WASTEWATER RECLAMATION WASTEWATER SYSTEM DEVELOPMENT FUND TOTAL PUBLIC WORKS TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS * These amounts include actual expenditures/expenses recognized on the modified accrual or accrual basis as of February 28, 2011 plus projected expenditures/expenses for the remainder of the fiscal year. SCHEDULE E 7-14 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2011/2012 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2010/2011 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2010/2011 ESTIMATED EXPENDITURES/ EXPENSES 2010/2011* ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2011/2012 8,361,835 0 8,361,835 8,454,706 1,887,300 0 1,887,300 1,922,807 30,803,413 1,797,318 0 106,277,555 1,173,291 0 1,000,000 39,320 28,705 59,818 1,930,000 62,849,799 0 22,354,490 228,313,709 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 28,767,513 1,797,318 23,762 106,277,928 0 0 1,000,000 310,169 29,359 58,678 393,000 21,079,584 0 0 159,737,311 27,990,779 1,496,062 0 100,824,209 1,166,200 1,098,818 1,000,000 360,958 9,243 45,829 0 57,693,533 2,596,685 22,376,589 216,658,905 RECORDER RECORDER GENERAL FUND RECORDER - DOC STOR & RETRIEVAL TOTAL RECORDER 3,207,686 1,505,285 4,712,971 0 0 0 3,192,843 1,484,321 4,677,164 2,547,710 1,675,601 4,223,311 TREASURER TAXPAYER INFORMATION FUND TREASURER GENERAL FUND TOTAL TREASURER 611,547 2,443,691 3,055,238 0 0 0 188,631 2,021,069 2,209,700 505,816 2,455,542 2,961,358 246,331,053 0 176,873,310 234,221,087 12,394,500 21,139,021 20,696,859 1,000,000 716,390 1,251,085 57,197,855 0 0 0 0 0 0 0 12,226,038 14,478,032 20,696,859 0 0 1,251,085 48,652,014 12,407,015 17,360,196 18,119,458 100,000 286,760 1,065,658 49,339,087 34,628,638 180,000 34,808,638 0 0 0 34,386,031 159,652 34,545,683 32,032,596 180,000 32,212,596 ECONOMIC DEVELOPMENT & TOURISM 1,359,496 0 1,359,496 1,473,706 SCHOOL SUPERINTENDENT SCHOOLS GENERAL FUND SCHOOL RESERVE FUND TOTAL SCHOOL SUPERINTENDENT 1,581,706 4,226,700 5,808,406 0 0 0 1,577,261 4,226,700 5,803,961 1,539,406 3,643,000 5,182,406 4,348,162 103,522,557 0 0 4,086,167 94,447,321 4,282,940 92,490,735 FUNCTIONAL AREA/DEPARTMENT COUNTY ADMINISTRATION ASSESSOR GENERAL FUND BOARD OF SUPERVISORS GENERAL FUND COUNTY ADMINISTRATION CENTRAL ADMINISTRATION GENERAL FUND COUNTY ADMINISTRATOR GENERAL FUND COUNTY ADMINISTRATOR GRANTS DEBT SERVICE FUND ELECTIONS GRANTS EMERGENCY MGMT/HOMELAND SECURITY GRANTS EMPLOYEE BENEFIT LIABILITY FUND FORENSIC SCIENCE CENTER GRANTS IMPROVEMENT DISTRICTS IMPROVEMENT DISTRICTS FORMATION FUND INFORMATION TECHNOLOGY ENHANCEMENT FUND NON DEPARTMENTAL GENERAL FUND PHS TRANSITION FUND PROPERTY TAX STABILIZATION FUND TOTAL COUNTY AMINISTRATION TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECON DEVELOP GENERAL FUND COMMUNITY DEVELOPMENT GRANTS EMPLOYMENT & TRAINING HOUSING TRUST FUND NEIGHBORHOOD CONSERVATION PIMA VOCATIONAL HIGH SCHOOL TOTAL COMMUNITY & ECONOMIC DEVELOPMENT COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS TOTAL COUNTY FREE LIBRARY STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT SCHEDULE F 7-15 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2011/2012 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2010/2011 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2010/2011 ESTIMATED EXPENDITURES/ EXPENSES 2010/2011* ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2011/2012 10,040,557 1,438,393 11,478,950 0 0 0 10,040,557 1,669,651 11,710,208 10,187,755 1,185,676 11,373,431 1,038,444 0 1,046,121 1,086,631 COUNTY ATTORNEY COUNTY ATTORNEY GENERAL FUND COUNTY ATTORNEY GRANTS COUNTY ATTORNEY SPECIAL PROGRAMS TOTAL COUNTY ATTORNEY 19,284,925 4,379,185 7,038,531 30,702,641 0 0 0 0 19,279,585 4,107,314 6,354,604 29,741,503 19,502,037 5,408,404 7,591,793 32,502,234 JUSTICE & LAW ENFORCEMENT JUSTICE & LAW ENFORCEMENT GENERAL FUND INDIGENT DEFENSE SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT 30,237,139 977,691 31,214,830 0 0 0 29,366,894 476,654 29,843,548 29,819,941 695,953 30,515,894 7,715,160 117,761 1,868,303 9,701,224 0 0 0 0 7,715,340 117,761 1,056,122 8,889,223 7,810,336 132,253 1,938,488 9,881,077 21,963,265 9,450,887 618,801 32,032,953 0 0 0 0 21,100,669 9,450,212 451,214 31,002,095 22,445,147 9,624,253 334,553 32,403,953 118,050,964 12,564,023 4,229,355 134,844,342 0 0 0 0 117,896,668 13,059,278 4,014,355 134,970,301 121,876,768 8,383,929 3,808,527 134,069,224 SUPERIOR COURT SUPERIOR COURT GENERAL FUND SUPERIOR COURT GRANTS SUPERIOR COURT MANDATED SERVICES SUPERIOR COURT SPECIAL PROGRAMS TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 27,741,004 9,510,967 1,823,525 5,058,528 44,134,024 295,147,408 0 0 0 0 0 0 27,741,004 9,471,242 1,819,808 4,656,558 43,688,612 290,891,611 28,153,355 9,447,998 1,823,525 6,003,730 45,428,608 297,261,052 OFFICE OF MEDICAL & HEALTH SERVICES INSTITUTIONAL HEALTH INSTITUTIONAL HEALTH GENERAL FUND TOTAL INSTITUTIONAL HEALTH 94,403,354 94,403,354 0 0 94,570,455 94,570,455 100,824,913 100,824,913 PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM & SERVICES TOTAL PIMA HEALTH SYSTEM & SERVICES 206,833,679 206,833,679 0 0 209,151,155 209,151,155 69,926,412 69,926,412 2,049,222 549,018 16,835,064 19,435,187 38,868,491 340,105,524 0 0 0 0 0 0 2,281,316 549,018 16,717,317 19,405,925 38,953,576 342,675,186 0 0 16,700,433 15,978,159 32,678,592 203,429,917 FUNCTIONAL AREA/DEPARTMENT JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CLERK OF SUPERIOR COURT GENERAL FUND CLERK OF THE COURT SPECIAL PROGRAMS TOTAL CLERK OF SUPERIOR COURT CONSTABLES GENERAL FUND JUSTICE COURTS JUSTICE COURTS GENERAL FUND JUSTICE COURTS GRANTS JUSTICE COURT SPECIAL PROGRAMS TOTAL JUSTICE COURTS JUVENILE COURT CENTER JUVENILE COURT CENTER GENERAL FUND JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS TOTAL JUVENILE COURT CENTER SHERIFF SHERIFF GENERAL FUND SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS TOTAL SHERIFF EMERGENCY MGMT/HOMELAND SECURITY GRANTS OFC OF EMERG MGMT & HOMELAND SECURITY HEALTH HEALTH GRANTS TOTAL PUBLIC HEALTH TOTAL OFFICE OF MEDICAL & HEALTH SERVICES SCHEDULE F 7-16 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2011/2012 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2010/2011 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2010/2011 ESTIMATED EXPENDITURES/ EXPENSES 2010/2011* ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2011/2012 PUBLIC WORKS CAPITAL PROJECTS FUND 198,701,642 0 178,809,684 221,159,460 DEVELOPMENT SERVICES 6,842,693 0 6,805,952 6,674,435 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS ENVIRONMENTAL QUALITY SOLID WASTE MANAGEMENT TIRE FUND TOTAL ENVIRONMENTAL QUALITY 760,998 2,371,330 5,365,000 1,418,000 9,915,328 0 0 0 0 0 2,195,141 774,000 4,530,305 1,389,200 8,888,646 758,111 2,380,840 5,065,000 1,382,000 9,585,951 PUBLIC WORKS FACILITIES MANAGEMENT GRANTS FACILITIES RENEWAL FUND PARKING GARAGES PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PUBLIC WORKS GENERAL FUND TOTAL PUBLIC WORKS 1,576,696 2,615,000 1,767,881 35,500 445,688 30,041,174 36,481,939 0 0 0 0 0 0 0 0 653,106 1,767,881 35,147 221,000 29,928,553 32,605,687 50,000 715,100 1,743,359 85,000 520,000 31,615,487 34,728,946 REGIONAL FLOOD CONTROL DISTRICT 12,227,360 0 12,227,360 12,043,950 TRANSPORTATION 37,312,935 0 37,312,935 36,753,241 143,958,630 1,350,000 145,308,630 0 0 0 141,213,431 829,827 142,043,258 153,731,548 322,000 154,053,548 446,790,527 0 418,693,522 474,999,531 1,431,897,069 0 1,323,580,950 1,302,402,322 FUNCTIONAL AREA/DEPARTMENT REGIONAL WASTEWATER RECLAMATION REGIONAL WASTEWATER RECLAMATION FUND WASTEWATER SYSTEM DEVELOPMENT FUND TOTAL WASTEWATER MANAGEMENT TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS * These amounts include actual expenditures/expenses recognized on the modified accrual or accrual basis as of February 28, 2011 plus projected expenditures/expenses for the remainder of the fiscal year. SCHEDULE F 7-17 This page intentionally left blank. 7-18 Pima County FY 2012/2013 Adopted Budget SUMMARY SCHEDULES Summary of Changes in Fund Balances Summary of Expenditures by Fund and Department Summary of Revenues by Fund and Category Summary of Expenditures by Functional Area and Department Summary of Revenues by Functional Area and Department Summary of Expenditures by Fund and Object: Department Summary of Adopted Full Time Equivalent Positions 8-1 Pima County FY2012/2013 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2010/2011 - 2012/2013 Actual 2010/2011 Adopted 2011/2012 Adopted 2012/2013 General Fund Fund Balance, Beginning (See note) 77,451,391 53,651,182 66,529,982 Revenues Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Revenue Memo Revenue 301,491,247 2,681,142 122,951,785 35,360,431 5,343,756 419,027 4,722,684 11,653 287,132,878 2,612,500 123,412,475 36,554,254 5,793,193 469,611 4,272,888 - 280,910,688 2,515,000 126,332,705 32,000,478 5,779,310 183,854 6,181,326 - Total Revenues 472,981,725 460,247,799 453,903,361 Expenditures County Administration Community & Economic Development Health Services Justice & Law Enforcement Public Works (62,249,402) (12,949,036) (90,572,231) (235,069,621) (28,738,769) (102,561,139) (13,946,421) (100,824,913) (242,705,495) (31,615,487) (97,268,883) (13,729,302) (100,601,113) (247,953,650) (32,338,785) Total Expenditures (429,579,059) (491,653,455) (491,891,733) (42,610,135) (22,245,526) (28,541,610) Other Adjustments (4,005,278) - - Fund Balance, Ending 74,238,644 - - 115,142,359 83,495,809 Net Operating Transfers Special Revenue Fund Balance, Beginning (See note) 95,689,195 Revenues Taxes Licenses & Permits Intergovernmental Special Assessments Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Revenue Memo Revenue 50,822,801 5,812,400 137,259,096 329,646 14,876,984 1,441,757 689,500 9,939,691 48,085 49,222,757 5,546,969 148,920,271 264,884 13,871,572 1,184,760 506,467 9,351,409 - 46,915,047 5,035,381 157,495,605 13,306,412 1,204,984 533,301 10,837,706 - Total Revenues 221,219,960 228,869,089 235,328,436 8-2 Pima County FY2012/2013 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2010/2011 - 2012/2013 Expenditures County Administration Community & Economic Development Health Services Justice & Law Enforcement Public Works Total Expenditures Net Operating Transfers Other Adjustments Fund Balance, Ending Actual 2010/2011 Adopted 2011/2012 Adopted 2012/2013 (4,706,290) (72,911,283) (28,229,721) (44,571,821) (53,797,529) (30,835,739) (78,544,314) (32,678,592) (54,555,557) (59,753,242) (5,487,104) (74,630,988) (27,011,407) (61,570,427) (61,648,886) (204,216,644) (256,367,444) (230,348,812) 15,370,000 (27,810,622) (37,033,735) 1,810,357 - - 129,872,868 59,833,382 51,441,698 Debt Service Fund Balance, Beginning (See note) 40,868,082 22,780,434 22,850,838 Revenues Taxes Intergovernmental Face Amt. of Long-Term Debt Premium on Bonds Notes Investment Earnings 69,307,873 18,448 350,332 65,603,403 - 63,090,152 - Total Revenues 69,676,653 65,603,403 63,090,152 Expenditures County Administration (96,483,732) (100,824,209) (112,966,351) Total Expenditures (96,483,732) (100,824,209) (112,966,351) 18,633,078 25,237,058 58,038,443 Net Operating Transfers Other Adjustments 6,416,953 Fund Balance, Ending - - 39,111,034 12,796,686 31,013,082 Fund Balance, Beginning (See note) 126,142,815 105,311,987 155,226,302 Revenues Intergovernmental Face Amt. of Long-Term Debt Charges for Services Investment Earnings Miscellaneous Revenue Memo Revenue 47,287,693 3,895,000 265,000 565,000 - 49,384,375 3,460,905 1,132,000 - 43,773,313 2,541,905 1,638,500 102,500 Capital Projects 8-3 Pima County FY2012/2013 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2010/2011 - 2012/2013 Actual 2010/2011 Adopted 2011/2012 Adopted 2012/2013 52,012,693 53,977,280 48,056,218 Expenditures County Administration Public Works (153,271,505) (221,159,460) (224,127,426) Total Expenditures (153,271,505) (221,159,460) (224,127,426) Net Operating Transfers 18,491,000 26,048,639 10,646,059 Bond Proceeds/Other Adjustments 75,140,333 103,000,000 86,000,000 118,515,336 67,178,446 75,801,153 Total Revenues Fund Balance, Ending Enterprise Net Assets, Beginning (See note) 86,109,517 92,521,942 307,217,705 Revenues Taxes Licenses & Permits Intergovernmental Capital Contributions Charges for Services Fines & Forfeits Investment Earnings Miscellaneous Revenue Memo Revenue 4,928,937 160,069,160 4,027,186 216,083,745 14,606 1,013,195 4,161,778 - 4,794,670 76,782 6,000,000 222,033,036 24,262 460,562 2,143,041 - 4,918,600 7,045,000 173,333,336 24,262 1,480,666 3,149,343 - Total Revenues 390,298,607 235,532,353 189,951,207 Expenditures Health Services Public Works (222,923,618) (122,538,898) (69,926,412) (162,471,342) (174,162,119) Total Expenditures (345,462,516) (232,397,754) (174,162,119) 189,160,000 230,000,000 180,000,000 Bond Proceeds Net Operating Transfers (4,616,547) (1,090,606) (2,884,565) Other Adjustments (21,840,865) - - Net Assets, Ending 293,648,196 324,565,935 500,122,228 Internal Service Net Assets, Beginning (See note) 33,414,458 Revenues Intergovernmental 1,166,730 8-4 33,355,250 975,000 40,318,671 975,000 Pima County FY2012/2013 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2010/2011 - 2012/2013 Actual 2010/2011 Adopted 2011/2012 Adopted 2012/2013 Charges for Services Investment Earnings Miscellaneous Revenue Memo Revenue 39,483,150 510,507 1,021,326 - 39,497,584 633,204 450,140 50,000 40,330,800 658,577 456,128 115,000 Total Revenues 42,181,713 41,605,928 42,535,505 Expenditures County Administration Public Works (20,583,777) (16,144,758) (24,789,988) (16,994,645) (22,448,030) (39,762,322) Total Expenditures (36,728,535) (41,784,633) (62,210,352) 19,725 (138,943) (224,592) Other Adjustments 199,683 - - Net Assets, Ending 39,087,044 Net Operating Transfers Note: 33,037,602 20,419,232 Fund balances on this schedule are not comparable from year to year because the beginning budgeted fund balances for fiscal year 2011/2012 and fiscal year 2012/2013 are based on estimates made before the end of each preceding fiscal year. The ending net assets balance in Enterprise Funds for fiscal year 2010/2011 shown above, $293,648,196 includes $189,160,000 in bond proceeds which are reserved funds. The unreserved fund balance as shown in the Pima County CAFR adjusted for this item and for other changes in reserved elements of the fund balance is $109,199,071. This presentation of a partially reserved fund balance is for consistency with other fiscal years. 8-5 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2010/2011 - 2012/2013 Actual 2010/2011 Fund/Functional Area/Department Adopted 2011/2012 Adopted 2012/2013 GENERAL FUND County Administration Assessor Board of Supervisors Clerk of the Board Communications Office County Administrator Elections Finance & Risk Management Forensic Science Center Human Resources Information Technology Non Departmental Office of Emergency Management & Homeland Security Procurement Recorder Treasurer Total County Total Administration County Administration 7,537,436 1,731,696 1,121,427 500,068 1,402,186 4,458,106 5,675,084 2,791,923 2,516,505 7,694,542 19,104,949 2,145,188 3,214,339 1,958,250 8,454,706 1,922,807 1,247,509 860,907 1,496,062 2,819,231 6,602,701 2,755,900 2,677,009 8,333,441 57,693,533 513,074 2,181,007 2,547,710 2,455,542 8,635,053 1,971,080 1,271,711 790,464 1,430,082 5,040,503 9,292,593 2,993,658 3,210,407 11,088,321 42,717,628 504,249 2,311,452 3,519,475 2,492,207 61,851,699 102,561,139 97,268,883 418,588 4,505,390 5,425,201 1,255,307 1,344,550 528,265 4,692,511 5,669,074 1,517,165 1,539,406 532,319 4,693,857 5,794,987 1,076,048 1,632,091 12,949,036 13,946,421 13,729,302 90,572,231 100,824,913 100,601,113 90,572,231 100,824,913 100,601,113 10,059,864 1,027,902 18,392,845 15,593,083 550,840 490,691 6,534,853 21,321,304 12,649,696 2,457,256 116,572,850 29,418,437 10,187,755 1,086,631 19,502,037 15,931,892 669,425 485,298 6,655,613 22,445,147 11,422,879 2,465,170 121,876,768 29,976,880 10,411,962 1,112,731 20,214,804 16,440,301 677,632 496,366 6,818,222 22,279,052 11,076,091 2,474,680 125,516,270 30,435,539 235,069,621 242,705,495 247,953,650 Community & Economic Development Community & Economic Development Administration Community Development & Neighborhood Conservation Community Services, Employment & Training Kino Sports Complex School Superintendent Total Community & Economic Development Total Community & Economic Development Health Services Institutional Health Total Health TotalServices Health Services Justice & Law Enforcement Clerk of the Superior Court Constables County Attorney Indigent Defense Justice Court Ajo Justice Court Green Valley Justice Courts Tucson Juvenile Court Office of Court Appointed Counsel Public Fiduciary Sheriff Superior Court Total Justice Law Enforcement Total & Justice & Law Enforcement 8-6 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2010/2011 - 2012/2013 Actual 2010/2011 Fund/Functional Area/Department Adopted 2011/2012 Adopted 2012/2013 Public Works Facilities Management Natural Resources, Parks & Recreation Office of Sustainability and Conservation Public Works Administration 14,440,923 14,182,947 13,749 101,150 16,777,729 14,573,908 263,850 - 16,996,096 15,055,714 286,975 - 28,738,769 31,615,487 32,338,785 429,181,356 491,653,455 491,891,733 12,677 61,237 495,550 100,449 1,029,178 1,135,921 145,819 1,166,200 45,829 360,958 25,982,517 1,098,818 1,675,601 505,816 1,166,220 53,275 286,526 171,704 508,488 1,415,702 1,520,816 364,373 2,980,831 30,835,739 5,487,104 15,285,021 16,623,393 31,401,157 1,451,647 4,123,349 4,026,716 17,746,956 19,185,116 32,212,596 1,473,706 3,643,000 4,282,940 12,614,798 19,114,665 34,150,000 1,666,762 2,462,400 4,622,363 72,911,283 78,544,314 74,630,988 28,229,721 - 32,678,592 - 26,609,996 401,411 28,229,721 32,678,592 27,011,407 Clerk of the Superior Court County Attorney Indigent Defense Justice Court Ajo Justice Court Green Valley Justice Courts Tucson Juvenile Court Sheriff Superior Court 895,121 8,605,573 531,151 12,750 33,612 1,028,477 9,551,114 9,848,553 14,065,470 1,185,676 13,000,197 695,953 76,183 38,615 1,955,943 9,958,806 12,192,456 15,451,728 1,256,253 17,398,861 522,334 35,750 45,711 1,344,303 9,515,949 15,302,569 16,148,697 Total Justice Law Enforcement Total & Justice & Law Enforcement 44,571,821 54,555,557 61,570,427 Total Public TotalWorks Public Works TOTAL GENERAL FUND SPECIAL REVENUE FUNDS County Administration County Administrator Elections Finance & Risk Management Forensic Science Center Information Technology Non Departmental Office of Emergency Management & Homeland Security Recorder Treasurer Total County Total Administration County Administration Community & Economic Development Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Economic Development & Tourism School Superintendent Stadium District Total Community & Economic Development Total Community & Economic Development Health Services Health Institutional Health Total Health TotalServices Health Services Justice & Law Enforcement 8-7 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2010/2011 - 2012/2013 Actual 2010/2011 Fund/Functional Area/Department Adopted 2011/2012 Adopted 2012/2013 Public Works Environmental Quality Facilities Management Natural Resources, Parks & Recreation Office of Sustainability and Conservation Regional Flood Control District Solid Waste Transportation Total Public TotalWorks Public Works TOTAL SPECIAL REVENUE FUNDS 2,869,830 128,284 375,091 10,287,782 5,375,397 34,552,348 3,138,951 765,100 605,000 12,043,950 6,447,000 36,753,241 3,637,875 520,000 260,079 4,994 11,457,002 6,850,000 38,918,936 53,588,732 59,753,242 61,648,886 202,282,388 256,367,444 230,348,812 96,483,732 100,824,209 112,966,351 96,483,732 100,824,209 112,966,351 96,483,732 100,824,209 112,966,351 153,271,505 221,159,460 224,127,426 153,271,505 221,159,460 224,127,426 153,271,505 221,159,460 224,127,426 DEBT SERVICE FUND County Administration Non Departmental Total County Total Administration County Administration TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS Public Works Capital Projects Total Public TotalWorks Public Works TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS Health Services Pima Health System & Services Total Health TotalServices Health Services 222,923,618 69,926,412 - 222,923,618 69,926,412 - 7,016,782 1,542,019 113,947,897 6,674,435 1,743,359 154,053,548 6,742,375 1,795,326 165,624,418 122,506,698 162,471,342 174,162,119 345,430,316 232,397,754 174,162,119 1,226,649,297 1,302,402,322 1,233,496,441 Public Works Development Services Facilities Management Regional Wastewater Reclamation Total Public TotalWorks Public Works TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES 8-8 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEARS 2010/2011 - 2012/2013 Actual 2010/2011 Fund/Functional Area/Department Adopted 2011/2012 Adopted 2012/2013 Internal Service Funds - Informational Purposes Only INTERNAL SERVICE FUNDS Fleet Services Print Shop Risk Management Telecommunications TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-9 16,050,420 1,083,818 15,190,808 4,309,151 36,634,197 16,994,645 933,485 19,057,356 4,799,147 41,784,633 18,938,943 862,671 16,830,928 4,754,431 41,386,973 1,263,283,494 1,344,186,955 1,274,883,414 Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2010/2011 - 2012/2013 Actual 2010/2011 SOURCES OF REVENUES Adopted 2011/2012 Adopted 2012/2013 282,069,200 11,297,332 7,073,807 1,050,908 269,223,726 10,703,865 6,292,827 912,460 262,240,384 10,123,855 7,624,631 921,818 301,491,247 287,132,878 280,910,688 2,681,142 2,612,500 2,515,000 2,681,142 2,612,500 2,515,000 4,696,413 837,162 5,056,673 502,397 88,630,779 54,500 23,173,861 4,651,352 42,189 4,060,216 5,134,018 86,228,700 41,000 23,255,000 5,342,400 687,000 2,985,248 511,912 93,646,000 47,000 23,113,145 122,951,785 123,412,475 126,332,705 2,648,800 5,399,201 (3) 1,276,122 6,367,474 1,138,433 275,020 621,197 1,908,517 89,866 15,635,804 2,648,800 4,966,765 1,228,000 7,147,000 989,000 470,850 375,000 2,130,400 110,000 16,488,439 3,526,692 4,955,485 1,228,000 7,300,000 1,180,000 225,600 449,200 2,017,897 110,000 11,707,604 35,360,431 36,554,254 32,700,478 233,562 4,483,850 626,344 222,000 4,421,193 1,150,000 222,000 4,407,310 1,150,000 5,343,756 5,793,193 5,779,310 45,214 373,813 39,511 430,100 28,754 155,100 419,027 469,611 183,854 General Fund Property Tax Real Property Taxes Personal Property Taxes Interest on Delinquent Taxes Penalties on Delinquent Taxes Total Property Tax Licenses & Permits Business Licenses and Permits Total Licenses & Permits Intergovernmental Transient Lodging Tax City Participation Federal Grants and Aid State Grants and Aid Sales Tax & Use Alcoholic Beverages Auto Lieu Tax Total Intergovernmental Charges for Services General Government Court Fees Notary Bond Fees Sheriff Department Fees Correctional Housing Health Fees Recreation Fees Facility Fees Recorder Fees Interdepartmental Fees Contributions for Administrative Overhead Total Charges for Services Fines & Forfeits Superior Court Fines & Forfeits Justice Courts Fines & Forfeits Other Fines & Forfeits Total Fines & Forfeits Investment Earnings Investment Earnings Investment Earnings - Pooled Investments Total Investment Earnings 8-10 Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2010/2011 - 2012/2013 Actual 2010/2011 SOURCES OF REVENUES Miscellaneous Revenue Rents & Royalties Overages & Shortages Other Miscellaneous Revenue Total Miscellaneous Revenue Memo Revenue Proceeds Sale of Land Total Memo Revenue Total General Fund Adopted 2011/2012 Adopted 2012/2013 3,174,897 (174) 1,547,961 2,917,210 1,355,678 3,120,504 2,360,822 4,722,684 4,272,888 5,481,326 11,653 - - 11,653 - - 472,981,725 460,247,799 453,903,361 687,900 366,197 83,772 331,191 28,547,364 30,016,424 600,000 435,000 51,000 320,000 29,044,489 30,450,489 650,000 235,000 50,000 302,000 28,005,219 29,242,219 15,639,223 207,984 15,847,207 18,712,423 193,625 18,906,048 17,983,374 852,223 18,835,597 Special Revenue Funds County Free Library Fines & Forfeits Intergovernmental Investment Earnings Miscellaneous Revenue Property Taxes Total County Free Library Employment and Training Intergovernmental Miscellaneous Revenue Total Employment and Training Environmental Quality Fines & Forfeits Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue Total Environmental Quality 118,500 618,132 9,074 2,032,601 19,131 2,797,438 758,111 15,000 1,896,200 17,850 2,687,161 758,111 15,000 1,892,700 257,350 2,923,161 Charges for Services Fines & Forfeits Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue 2,764,026 204,330 12,522,128 16,775 2,967,399 278,300 2,421,912 126,484 11,907,262 2,050,112 323,046 Total Health 18,752,958 3,191,660 158,260 17,814,381 2,829,169 89,475 24,082,945 9,207 329,646 338,853 264,884 264,884 Health 16,828,816 Improvement Districts Investment Earnings Special Assessments Total Improvement Districts 8-11 - Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2010/2011 - 2012/2013 Actual 2010/2011 SOURCES OF REVENUES Adopted 2011/2012 Adopted 2012/2013 Other Special Revenue Funds and Grants Charges for Services Fines & Forfeits Intergovernmental Investment Earnings Miscellaneous Revenue Total Other Special Revenue Funds and Grants 8,099,129 428,959 54,105,206 321,592 8,295,906 71,250,792 7,344,751 426,500 60,841,962 265,636 7,962,659 76,841,508 7,338,000 428,500 76,439,873 289,301 8,756,884 93,252,558 70,897 13,300 52,381 69,796 1,540 99,590 22,275,437 22,582,941 25,000 35,000 180,500 20,178,268 20,418,768 25,000 35,000 105,500 18,909,828 19,075,328 3,641,172 2,068 31,500 1,092,320 11,751 58,534 3,278,300 1,050,000 12,000 50,700 4,837,345 3,151,400 1,050,000 10,000 35,600 4,247,000 116,733 1,537,706 24,566 402,570 2,081,575 38,700 1,496,700 12,000 380,800 1,928,200 153,000 1,628,000 12,000 455,000 2,248,000 185,027 3,285 51,325,803 142,967 810,860 246,485 52,714,427 120,061 47,811,694 117,831 821,600 170,900 49,042,086 90,200 46,964,305 120,000 1,092,569 264,683 48,531,757 221,219,960 228,869,089 235,328,436 Regional Flood Control District Charges for Services Gain or Loss on Disposal of Assets Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue Property Taxes Total Regional Flood Control District Solid Waste Charges for Services Fines & Forfeits Gain or Loss on Disposal of Assets Intergovernmental Investment Earnings Miscellaneous Revenue Total Solid Waste 4,391,000 Stadium District Charges for Services Intergovernmental Investment Earnings Miscellaneous Revenue Total Stadium District Transportation Charges for Services Gain or Loss on Disposal of Assets Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue Total Transportation Total Special Revenue 8-12 Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2010/2011 - 2012/2013 Actual 2010/2011 SOURCES OF REVENUES Adopted 2011/2012 Adopted 2012/2013 Debt Service Fund Intergovernmental Investment Earnings Property Taxes Total Debt Service 18,448 350,332 69,307,873 69,676,653 65,603,403 65,603,403 63,090,152 63,090,152 Capital Projects Funds 3,894,647 47,288,443 264,503 565,100 52,012,693 53,977,280 2,541,905 102,500 43,773,313 1,638,500 48,056,218 774,587 164,793 16,998 4,913,412 231,176 876,046 76,782 10,009 4,776,070 209,321 804,739 17,200 4,900,000 35,200 6,100,966 5,948,228 5,757,139 67,080,446 159,904,367 357,902 225,314 15,000,000 46,013,127 31,345 17,000 - 227,568,029 61,061,472 - 249,231 16,534 1,821,957 244,380 20,000 1,834,720 268,500 14,400 1,991,487 2,087,722 2,099,100 2,274,387 4,027,186 147,979,481 14,606 621,761 15,525 1,883,331 6,000,000 159,899,483 24,262 399,208 18,600 82,000 7,045,000 172,260,097 24,262 1,449,066 18,600 1,122,656 154,541,890 166,423,553 181,919,681 Total Enterprise 390,298,607 235,532,353 189,951,207 Total Revenues 1,206,189,638 1,044,229,924 990,329,374 Charges for Services Gain or Loss on Disposal of Assets Intergovernmental Investment Earnings Miscellaneous Revenue Total Capital Projects 3,460,905 49,384,375 1,132,000 Enterprise Funds Development Services Charges for Services Intergovernmental Investment Earnings Licenses & Permits Miscellaneous Revenue Total Development Services Health Services Charges for Services Intergovernmental Investment Earnings Miscellaneous Revenue Total Health Services Parking Garages Charges for Services Investment Earnings Miscellaneous Revenue Total Parking Garages Regional Wastewater Reclamation Capital Contributions Charges for Services Fines & Forfeits Investment Earnings Licenses & Permits Miscellaneous Revenue Total Regional Wastewater Reclamation 8-13 Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2010/2011 - 2012/2013 Actual 2010/2011 SOURCES OF REVENUES Adopted 2011/2012 Adopted 2012/2013 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Fleet Services Charges for Services Gain or Loss on Disposal of Assets Intergovernmental Investment Earnings Miscellaneous Revenue Total Fleet Services 12,863,640 1,166,730 44,545 591,041 14,724,462 50,000 975,000 100,000 355,000 18,000,000 115,000 975,000 125,000 355,000 14,665,956 16,204,462 19,570,000 4,523,968 21,564 82,627 4,749,474 9,602 77,740 5,372,790 10,575 83,728 4,628,159 4,836,816 5,467,093 1,010,150 723 988,000 2,000 873,000 1,400 1,010,873 990,000 874,400 21,085,392 443,675 347,658 19,035,648 521,602 17,400 16,085,010 521,602 17,400 21,876,725 19,574,650 16,624,012 42,181,713 41,605,928 42,535,505 1,248,371,351 1,085,835,852 1,032,864,879 Information Technology Charges for Services Investment Earnings Miscellaneous Revenue Total Information Technology Print Shop Charges for Services Investment Earnings Total Print Shop Risk Management Charges for Services Investment Earnings Miscellaneous Revenue Total Risk Management Total Internal Service Total All Funds 8-14 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2010/2011 - 2012/2013 Functional Area/Department Actual 2010/2011 Adopted 2011/2012 Adopted 2012/2013 7,537,436 1,731,696 1,121,427 500,068 1,414,863 4,458,106 5,736,321 3,287,473 2,516,505 7,794,991 116,617,859 2,145,188 4,350,260 2,104,069 8,454,706 1,922,807 1,247,509 860,907 1,496,062 3,985,431 6,648,530 3,116,858 2,677,009 8,333,441 184,500,259 1,611,892 2,181,007 4,223,311 2,961,358 8,635,053 1,971,080 1,271,711 790,464 1,430,082 6,206,723 9,345,868 3,280,184 3,210,407 11,260,025 156,192,467 1,919,951 2,311,452 5,040,291 2,856,580 161,316,262 234,221,087 215,722,338 418,588 19,790,411 22,048,594 31,401,157 1,451,647 1,255,307 5,467,899 4,026,716 528,265 22,439,467 24,854,190 32,212,596 1,473,706 1,517,165 5,182,406 4,282,940 532,319 17,308,655 24,909,652 34,150,000 1,666,762 1,076,048 4,094,491 4,622,363 85,860,319 92,490,735 88,360,290 28,229,721 90,572,231 222,923,618 32,678,592 100,824,913 69,926,412 26,609,996 101,002,524 - 341,725,570 203,429,917 127,612,520 10,954,985 1,027,902 26,998,418 16,124,234 563,590 524,303 7,563,330 11,373,431 1,086,631 32,502,234 16,627,845 745,608 523,913 8,611,556 11,668,215 1,112,731 37,613,665 16,962,635 713,382 542,077 8,162,525 County Administration Assessor Board of Supervisors Clerk of the Board Communications Office County Administrator Elections Finance & Risk Management Forensic Science Center Human Resources Information Technology Non Departmental Office of Emergency Management & Homeland Security Procurement Recorder Treasurer Total County Administration Community & Economic Development Community & Economic Development Administration Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Economic Development & Tourism Kino Sports Complex School Superintendent Stadium District Total Community & Economic Development Health Services Health Institutional Health Pima Health System & Services Total Health Services Justice & Law Enforcement Clerk of the Superior Court Constables County Attorney Indigent Defense Justice Court Ajo Justice Court Green Valley Justice Courts Tucson 8-15 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2010/2011 - 2012/2013 Functional Area/Department Juvenile Court Office of Court Appointed Counsel Public Fiduciary Sheriff Superior Court Total Justice & Law Enforcement Actual 2010/2011 Adopted 2011/2012 Adopted 2012/2013 30,872,418 12,649,696 2,457,256 126,421,403 43,483,907 32,403,953 11,422,879 2,465,170 134,069,224 45,428,608 31,795,001 11,076,091 2,474,680 140,818,839 46,584,236 279,641,442 297,261,052 309,524,077 153,271,505 7,016,782 2,869,830 16,111,226 14,558,038 13,749 101,150 10,287,782 113,947,897 5,375,397 34,552,348 221,159,460 6,674,435 3,138,951 19,286,188 15,178,908 263,850 12,043,950 154,053,548 6,447,000 36,753,241 224,127,426 6,742,375 3,637,875 19,311,422 15,315,793 291,969 11,457,002 165,624,418 6,850,000 38,918,936 358,105,704 474,999,531 492,277,216 1,226,649,297 1,302,402,322 1,233,496,441 16,050,420 1,083,818 15,190,808 4,309,151 16,994,645 933,485 19,057,356 4,799,147 18,938,943 862,671 16,830,928 4,754,431 36,634,197 41,784,633 41,386,973 1,263,283,494 1,344,186,955 1,274,883,414 Public Works Capital Projects Development Services Environmental Quality Facilities Management Natural Resources, Parks & Recreation Office of Sustainability and Conservation Public Works Administration Regional Flood Control District Regional Wastewater Reclamation Solid Waste Transportation Total Public Works TOTAL ALL FUNCTIONAL AREAS Internal Service Funds - Informational Purposes Only INTERNAL SERVICE FUNDS Fleet Services Print Shop Risk Management Telecommunications TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note 1: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Print Shop budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary on page 10-36. Note 2: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Risk Management budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary on page 10-36. Note 3: The Information Technology totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Telecommunications budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Information Technology Department Summary on page 10-66. 8-16 Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2010/2011 - 2012/2013 Adopted Revenues 2012/2013 Adopted Revenues 2011/2012 Functional Area/Department Actual Revenues 2010/2011 County Administration Assessor Board of Supervisors Clerk of the Board Communications Office County Administrator Elections Finance & Risk Management Forensic Science Center Human Resources Information Technology Non Departmental Office of Emergency Management & Homeland Security Procurement Recorder Treasurer 9,531 4 5,003 90,457 12,505 1,003,527 35,828 1,612,769 11,472 635,305 511,292,203 1,986 2,945,673 88,521 1,459,291 31,000 1,355,858 1,500 502,166 495,483,709 1,098,818 3,000 3,328,960 97,650 2,105,291 25,000 1,533,000 335,736 522,228 484,301,923 417,126 3,000 2,770,877 103,100 517,744,784 503,477,552 492,232,881 13,989,391 15,847,311 30,016,424 1,150,402 165,377 4,451,760 2,081,575 17,567,036 18,906,048 30,450,489 1,132,734 132,250 3,943,249 1,928,200 12,649,470 18,835,597 29,242,219 1,264,862 33,727 2,837,149 2,248,000 67,702,240 74,060,006 67,111,024 18,752,958 274,370 227,568,029 24,082,945 103,676 61,061,472 16,828,816 494,330 246,595,357 85,248,093 17,323,146 3,549,139 330,035 8,995,583 486,746 247,729 444,575 7,053,071 10,481,921 3,267,235 544,475 17,717,437 15,261,988 3,777,174 361,390 10,877,830 410,776 257,855 404,530 6,949,945 10,307,908 2,695,264 711,131 19,428,429 14,177,574 3,773,074 361,390 13,264,628 396,907 256,455 407,903 6,924,686 9,928,028 3,599,764 711,131 21,751,622 14,589,115 68,379,934 70,359,806 75,964,703 Total County Administration Community & Economic Development Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Economic Development & Tourism Kino Sports Complex School Superintendent Stadium District Total Community & Economic Development Health Services Health Institutional Health Pima Health System & Services Total Health Services Justice & Law Enforcement Clerk of the Superior Court Constables County Attorney Indigent Defense Justice Court Ajo Justice Court Green Valley Justice Courts Tucson Juvenile Court Office of Court Appointed Counsel Public Fiduciary Sheriff Superior Court Total Justice & Law Enforcement 8-17 3,000 3,000 - 2,100 110,500 2,100 110,500 - - - Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEARS 2010/2011 - 2012/2013 Functional Area/Department Public Works Capital Projects Development Services Environmental Quality Facilities Management Natural Resources, Parks & Recreation Office of Sustainability and Conservation Public Works Administration Regional Flood Control District Regional Wastewater Reclamation Solid Waste Transportation 52,012,693 6,100,966 2,797,438 7,434,604 1,700,274 53,977,280 5,948,228 2,687,161 6,808,591 1,531,800 - - 48,056,218 5,757,139 2,923,161 7,286,052 2,732,968 357,188 4,459 22,582,941 155,582,176 4,837,345 52,714,427 20,418,768 166,423,553 4,247,000 49,042,086 19,075,328 181,919,681 4,391,000 65,198,885 305,767,323 311,084,467 337,697,620 1,206,189,638 1,044,229,924 990,329,374 14,665,956 1,010,873 21,876,725 4,628,159 42,181,713 16,204,462 990,000 19,574,650 4,836,816 41,605,928 19,570,000 874,400 16,624,012 5,467,093 42,535,505 1,248,371,351 1,085,835,852 1,032,864,879 Total Public Works TOTAL ALL FUNCTIONAL AREAS Adopted Revenues 2012/2013 Adopted Revenues 2011/2012 Actual Revenues 2010/2011 - Internal Service Funds - Informational Purposes Only INTERNAL SERVICE FUNDS Fleet Services Print Shop Risk Management Telecommunications TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note 1: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Print Shop budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary on page 10-36. Note 2: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Risk Management budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary on page 10-36. Note 3: The Information Technology totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Telecommunications budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Information Technology Department Summary on page 10-66. 8-18 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department GENERAL FUND Assessor Personnel Services Operating Expenses Capital Equipment Total Expenditures Other 7,860,843 764,210 1,773,925 197,155 1,971,080 995,322 276,389 1,271,711 9,526,044 885,918 10,411,962 Communications Office 734,248 56,216 790,464 Community & Economic Development Administration Community Development & Neighborhood Conservation Community Services, Employment & Training Constables 295,808 236,511 532,319 891,926 3,801,931 4,693,857 2,687,873 3,107,114 5,794,987 1,112,731 Board of Supervisors Clerk of the Board Clerk of the Superior Court 10,000 8,635,053 962,697 150,034 1,165,513 264,569 1,430,082 18,662,766 1,552,038 20,214,804 Elections 2,816,930 2,223,573 5,040,503 Facilities Management 7,490,158 9,505,938 16,996,096 Finance & Risk Management 8,317,339 975,254 9,292,593 Forensic Science Center 2,677,697 315,961 2,993,658 Human Resources 2,618,716 591,691 3,210,407 15,277,126 1,163,175 Information Technology 6,831,785 4,199,536 Institutional Health 2,610,476 97,990,637 100,601,113 Justice Court Ajo 526,253 151,379 677,632 Justice Court Green Valley 464,059 32,307 496,366 5,692,366 1,125,856 6,818,222 19,534,657 2,744,395 22,279,052 341,601 703,447 31,000 1,076,048 11,075,286 3,935,178 45,250 15,055,714 Non Departmental 1,574,599 41,143,029 42,717,628 Office of Court Appointed Counsel 2,473,049 8,603,042 11,076,091 429,695 74,554 504,249 313,517 County Administrator County Attorney Indigent Defense Justice Courts Tucson Juvenile Court Kino Sports Complex Natural Resources, Parks & Recreation Office of Emergency Management & Homeland Security Office of Sustainability and Conservation 16,440,301 57,000 11,088,321 (26,542) 286,975 Procurement 2,250,889 60,563 2,311,452 Public Fiduciary 2,148,769 325,911 2,474,680 Recorder 1,961,929 1,557,546 3,519,475 School Superintendent 1,029,091 603,000 Public Works Administration Sheriff 101,055,795 24,410,475 25,806,671 4,628,868 2,166,686 325,521 273,042,104 218,656,379 1,632,091 50,000 125,516,270 Stadium District Superior Court Treasurer TOTAL GENERAL FUND 8-19 30,435,539 2,492,207 193,250 - 491,891,733 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department Personnel Services Operating Expenses Capital Equipment Total Expenditures Other SPECIAL REVENUE FUNDS County Free Library County Free Library Grants Library 18,551,806 150,000 15,448,194 Total County Free Library 18,551,806 15,598,194 - Environmental Quality Grants 2,520,459 409,183 359,305 250,928 98,000 Total Environmental Quality 2,929,642 610,233 98,000 9,182,250 6,161,408 3,907,541 2,701,696 2,654,481 1,996,620 6,000 19,251,199 7,352,797 6,000 Environmental Quality Environmental Quality Health Health Health - Grants Health - Pima Animal Care Center Total Health Other Special Revenues COC - Spousal Maintenance Enforcemt COC - Child Support Incentive COC - Document Storage & Retrieval COC - Local Court Automation Fund COC - Time Pay Fees County Attornay - Bad Check Program County Attorney - Fill the Gap COunty Attorney - Law Enforcement Antiracketeer County Attorney - Victim Restitution County Attorney - Victim Witness Comp County Attorney Grants ED&T Leased Property ED&T Outside Agency ED&T Special Revenue Elections Grants Emergency Mgmt & Homeland Security Grants Employer Sanctions Employment & Training Grants Facilities Renewal Fund Forensic Science Center Grants Improvement District Formation Fund Indigent Defense Fill the Gap Institutional Health Special Revenue IT Enhancement JC Ajo Fare Special Revenue JC Ajo Court Automation Fund JC Ajo Time Pay Fees JC GV Court Automation Fund 150,000 34,000,000 28,800 98,115 78,594 112,339 47,068 332,352 780,824 1,602,743 69,100 5,064,391 117,255 271,581 338,116 194,300 2,200,966 50,000 58,569 22,031 2,000 8-20 369,000 62,737 9,600 61,210 60,250 7,671,565 5,000 75,000 1,193,751 132,295 1,015,686 129,945 565,000 77,586 18,175 15,861,525 520,000 286,526 3,275 339,765 379,380 171,704 6,000 15,000 12,750 20,850 300,000 150,000 250,000 20,200 601,220 - 34,150,000 2,879,764 758,111 - 3,637,875 11,889,946 8,815,889 5,904,161 - 26,609,996 28,800 98,115 447,594 475,076 206,668 393,562 841,074 9,524,308 5,000 144,100 6,278,342 249,550 1,015,686 401,526 1,166,220 415,702 212,475 18,062,491 520,000 286,526 53,275 398,334 401,411 171,704 6,000 15,000 12,750 22,850 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department JC GV Fare Special Revenue JC GV Photo Traffic Enforcement JC GV Time Pay Fees JCT Court Automation Fund JCT Fare Special Rev JCT Photo Traffic Enforcement JCT Time Pay Fees Justice Courts Tucson Grants Justice Crt Ajo Special Revenue Justice Crt Green Valley Special Revenue Juvenile Court Grants Juvenile Court State Funds Juvenile Probation Services Juvenile Title IV-E Legal Defender Training Fund Neighborhood Conservation Grants OEM Radio System SRF Parks & Recreation Grants Parks Special Programs PHS Transition Fund Pima Vocational High School Public Defender Training Fund Recorder - Grants Recorder Document Storage & Retrieval School Reserve Fund Sheriff AZ Traffic Violation Fund Sheriff CNA Antiracketeering Fund Sheriff Commissary Operations Sheriff Criminal Justice Enhancement Sheriff Federal RICO Fund Sheriff Grants Sheriff Inmate Welfare Fund Sheriff State Rico Fund Superior Court - Fill the Gap Superior Court AOC Appropriated Funds Superior Court Child Support Visitation Superior Court Conciliation Superior Court County Law Library Superior Court Grants Superior Court Local Court Automation Fund Superior Court Probate Superior Court Probation Services Sustainability Grants Taxpayer Information Fund Total Other Special Revenues Personnel Services Operating Expenses 300 1,000 1,000 201,734 38,375 215,933 134,061 769,825 4,196,424 258,263 900,234 749,046 39,896 310,029 872,579 618,466 3,607,122 264,447 1,222,316 8,053,098 648,743 682,929 4,712 1,972,674 37,203,550 8-21 1,000 14,561 3,000 592,100 30,000 Capital Equipment Total Expenditures Other 150,000 1,300 15,561 4,000 885,934 30,000 38,375 255,933 134,061 2,000 2,000 1,190,230 8,016,856 285,243 23,620 29,000 12,614,798 1,000,000 85,000 175,079 508,488 1,052,174 95,000 192,000 1,328,816 2,462,400 100,000 200,000 749,000 750,000 500,000 10,337,122 1,666,447 1,000,000 1,344,295 8,691,002 162,000 953,843 395,319 1,116,717 834,712 18,895 659,240 4,994 207,373 157,000 18,895 2,631,914 4,994 364,373 62,393,570 4,505,520 92,100 40,000 2,000 2,000 420,405 3,820,432 26,980 23,620 29,000 11,709,564 250,954 85,000 135,183 198,459 179,595 95,000 192,000 530,350 2,462,400 100,000 200,000 749,000 400,000 500,000 4,730,000 1,152,000 1,000,000 121,979 637,904 162,000 305,100 395,319 433,788 680,000 5,000 180,000 350,000 2,000,000 250,000 - 104,102,640 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department Regional Flood Control District Regional Flood Control District Personnel Services Operating Expenses Capital Equipment Total Expenditures Other 6,932,891 4,524,111 6,932,891 4,524,111 - Tire Fund 1,726,251 79,193 3,591,749 1,152,807 100,000 200,000 Total Solid Waste 1,805,444 4,744,556 300,000 2,199,538 2,279,825 143,000 2,199,538 2,279,825 143,000 17,308,397 20,087,539 884,000 639,000 17,308,397 20,971,539 639,000 - 38,918,936 106,182,467 118,474,825 5,691,520 - 230,348,812 112,966,351 112,966,351 112,966,351 112,966,351 224,127,426 224,127,426 224,127,426 224,127,426 Total Regional Flood Control District Solid Waste Solid Waste Management Stadium District Stadium District Total Stadium District Transportation Transportation Transportation Grants Total Transportation TOTAL SPECIAL REVENUE FUNDS 11,457,002 - 11,457,002 5,418,000 1,432,000 - 6,850,000 4,622,363 - 4,622,363 38,034,936 884,000 DEBT SERVICE FUND Debt Service Debt Service TOTAL DEBT SERVICE FUND - - Capital Projects (1,950) 1,950 TOTAL CAPITAL PROJECTS FUNDS (1,950) 1,950 - CAPITAL PROJECTS FUNDS - ENTERPRISE FUNDS Development Services Development Services 5,086,599 1,655,776 5,086,599 1,655,776 341,437 1,236,496 341,437 1,236,496 - 35,191,916 38,031,429 Total Regional Wastewater Reclamation 35,191,916 TOTAL ENTERPRISE FUNDS Total Development Services Other Special Revenues Parking Garages Total Other Special Revenues Regional Wastewater Reclamation Regional Wastewater Reclamation Regional Wastewater Reclamation Debt Service TOTAL EXPENDITURES/EXPENSES 6,742,375 - 6,742,375 217,393 1,795,326 217,393 1,795,326 2,307,743 29,009,064 61,084,266 104,540,152 61,084,266 38,031,429 2,307,743 90,093,330 165,624,418 40,619,952 40,923,701 2,307,743 90,310,723 174,162,119 419,842,573 378,056,855 8,192,513 427,404,500 1,233,496,441 8-22 - Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT Functional Area/Department Personnel Services Operating Expenses Capital Equipment Other Total Expenditures INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS Fleet Services Print Shop Risk Management Telecommunications 3,632,670 491,617 2,652,665 1,564,200 12,120,145 358,680 14,142,264 2,883,323 4,241,700 TOTAL INTERNAL SERVICE FUNDS 8,341,152 428,183,725 TOTAL ALL FUNDS 8-23 13,750 46,000 (1,055,572) 12,374 22,249 260,908 18,938,943 862,671 16,830,928 4,754,431 29,504,412 4,301,450 (760,041) 41,386,973 407,561,267 12,493,963 426,644,459 1,274,883,414 Pima County FY 2012/2013 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2010/2011 - 2012/2013 Adopted 2010/2011 Functional Area/Department Adopted 2011/2012 Adopted 2012/2013 County Administration Assessor Board of Supervisors Clerk of the Board Communications Office County Administrator Elections Finance & Risk Management Forensic Science Center Human Resources Information Technology Office of Emergency Management & Homeland Security Procurement Recorder Treasurer 160.5 24.0 16.0 5.5 13.8 16.0 212.2 27.0 51.2 177.0 30.8 61.8 38.6 155.0 23.4 16.0 10.4 11.8 16.0 199.1 27.5 49.1 150.0 11.6 30.6 45.0 38.5 155.0 23.7 16.0 10.0 11.2 16.5 193.0 31.0 49.1 140.0 17.7 31.7 47.0 38.5 Total County Administration 834.4 784.0 780.4 Community & Economic Development Administration Community Development & Neighborhood Conservation Community Services, Employment & Training County Free Library Economic Development & Tourism Kino Sports Complex School Superintendent Stadium District 4.0 30.7 155.0 387.6 3.1 19.0 14.5 31.4 4.0 32.6 141.3 388.1 3.0 15.8 14.0 33.3 3.3 28.3 135.9 408.0 4.0 7.0 15.0 39.6 Total Community & Economic Development 645.3 632.1 641.1 Health Institutional Health Pima Health System & Services 367.0 31.0 586.5 381.4 30.3 256.5 357.3 30.5 - Total Health Services 984.5 668.2 387.8 Clerk of the Superior Court Constables County Attorney Indigent Defense Justice Court Ajo Justice Court Green Valley Justice Courts Tucson Juvenile Court Office of Court Appointed Counsel Public Fiduciary Sheriff Superior Court 212.3 13.0 457.5 202.8 10.6 11.5 135.1 530.8 14.6 35.5 1,413.2 667.6 212.0 13.0 467.9 206.7 11.6 11.5 136.0 525.7 21.1 35.6 1,418.2 667.0 214.1 13.0 485.9 206.4 11.0 11.0 138.2 492.3 36.5 34.3 1,636.0 658.4 Total Justice & Law Enforcement 3,704.5 3,726.3 3,937.1 Community & Economic Development Health Services Justice & Law Enforcement 8-24 Pima County FY 2012/2013 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2010/2011 - 2012/2013 Adopted 2010/2011 Functional Area/Department Adopted 2011/2012 Adopted 2012/2013 Public Works 4.0 65.9 35.2 168.0 236.5 4.0 30.0 70.3 519.7 33.5 295.6 5.0 65.1 36.0 168.0 230.2 11.5 23.0 67.3 511.8 28.5 294.7 5.0 62.2 36.8 169.0 243.0 13.9 22.0 65.0 506.5 27.1 297.7 Total Public Works 1,462.7 1,441.1 1,448.2 TOTAL FUNCTIONAL AREAS 7,631.4 7,251.7 7,194.6 Capital Projects Development Services Environmental Quality Facilities Management Natural Resources, Parks & Recreation Office of Sustainability and Conservation Public Works Administration Regional Flood Control District Regional Wastewater Reclamation Solid Waste Transportation Internal Service Funds Fleet Services Print Shop Risk Management Telecommunications Total Internal Service Funds TOTAL ALL FUNDS 54.0 10.1 24.5 23.0 55.0 10.6 24.5 22.0 55.0 9.0 29.2 26.0 111.6 112.1 119.2 7,743.0 7,363.8 7,313.8 Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 8-25 This page intentionally left blank. 8-26 Pima County FY 2012/2013 Adopted Budget REVENUE SOURCES The following section provides information regarding various revenues earned by the County. Information shown at the fund level may contain numbers for multiple departments within the fund, including grants. Information regarding revenues for a specific department is included in the individual department analysis in each of the functional area sections. Revenues are provided for a five-year period beginning with fiscal year 2008/2009 and ending with fiscal year 2012/2013. Revenues for fiscal years 2008/2009, 2009/2010, and 2010/2011 are based on audited actuals. Fiscal years 2011/2012 and 2012/2013 revenues are from the Adopted Budget. A summary of the total budgeted fiscal year 2012/2013 revenue by fund is shown below, and a Summary of Revenue by Fund, Department, and Category is provided on pages 9-24 through 9-29. Total Revenue General Fund ......................................................................................................... $ 453,903,361 Capital Projects...................................................................................................... 48,056,218 County Free Library ............................................................................................... 29,242,219 Debt Service .......................................................................................................... 63,090,152 Development Services ........................................................................................... 5,757,139 Economic Development & Tourism ........................................................................ 1,264,862 Employment & Training .......................................................................................... 18,835,597 Environmental Quality ............................................................................................ 2,923,161 Fleet Services ........................................................................................................ 19,570,000 Health .................................................................................................................... 16,828,816 Other Special Revenue Funds ............................................................................... 91,987,696 Parking Garages .................................................................................................... 2,274,387 Print Shop .............................................................................................................. 874,400 Regional Flood Control District .............................................................................. 19,075,328 Regional Wastewater Reclamation ........................................................................ 181,919,681 Risk Management .................................................................................................. 16,624,012 Solid Waste Management ...................................................................................... 4,391,000 Stadium District...................................................................................................... 2,248,000 Telecommunications .............................................................................................. 5,467,093 Transportation........................................................................................................ 65,198,885 9-1 Pima County FY 2012/2013 Adopted Budget GENERAL FUND Tax revenues are derived from primary tax levies on real and personal property. The fiscal year 2012/13 primary net assessed value is $8,073,937,734, a $236,182,478 decrease from fiscal year 2011/12. The primary tax rate for fiscal year 2012/13 is $3.4178 per $100 of net assessed value, the same rate as for fiscal year 2011/12. Total budgeted primary property tax collections are $280,910,688, with current year collections of $262,078,469, delinquent taxes of $10,285,770, and interest and penalties on delinquent taxes totaling $8,546,449. Budgeted tax revenues decrease $6,222,190 between fiscal year 2011/12 and fiscal year 2012/13 due to a lower tax base and lower collection rates for current year and delinquent property taxes. Licenses and Permits revenues for fiscal year 2012/13 are $2,515,000, a decrease of $97,500 from fiscal year 2011/12 due to slow population and income growth, the continuing shift to untaxed Internet subscriber services, and the state's statutory redefinition of the basis for local cable TV license fees. Fiscal Year 2012/2013 Fines & Forfeits 1.27% Investment Earnings 0.04% Misc 1.36% Charges for Services 7.05% Intergov't 27.83% Licenses and Permits 0.55% Taxes 61.90% Intergovernmental revenues increase $2,920,230 to $126,332,705 in fiscal year 2012/13. State Shared Sales Tax revenue increases $7,417,300 to $93,646,000 and Unincorporated Pima County Transient Lodging Excise Tax revenue increases $691,048 despite slow state and local economic growth. State Shared Vehicle License revenue is anticipated to decline by $141,855, as both slow population growth and sub-par new vehicle sales fail to offset the statutory decline in the tax base each year. Federal Payment in Lieu of Taxes decrease by $1,035,000 and federal revenue received by the Office of the Superintendent of Schools decreases by $23,464 as stimulus funding is anticipated to end for both federal programs. Elections revenues increase $642,000 in fiscal year 2012/13 due to anticipated local jurisdictional elections during the year. Juvenile Court federal revenue from the National School Lunch Program decreases $19,000 as fewer meals are served. Revenue for the County Attorney decreases $24,900 with no Victim Services revenue from the city of Tucson anticipated for fiscal year 2012/13. State revenue decreases $4,625,000 due to Graduate Medical Education/Disproportionate Share Hospital no longer being budgeted in the General Fund. Intergovernmental revenue for other departments is anticipated to increase $39,101. Charges for Services revenues are $32,000,478 for fiscal year 2012/13, a decrease of $4,553,776 from fiscal year 2011/12. Contributions from Public Enterprises decrease $4,780,835 with the termination of $4,416,244 in adminstrative overhead charged to Pima Health System and reductions in administrative overhead of $572,973 for Communications, $116,460 for Risk Management, $92,843 for Regional Wastewater Reclamation, and $36,152 for Transportation. Administrative overhead charged to County Free Library increases $317,962, with charges to Fleet Services and Stadium District increasing by $45,914 and $52,037, respectively. Reimbursement of administrative overhead to the General Fund for Grants decreases by $80,000 for fiscal year 2012/13. 9-2 Pima County FY 2012/2013 Adopted Budget Recorder fees decrease $112,503 with reduced special elections activities and low volume of document recordings. Fees for Natural Resources, Parks, & Recreation decrease $79,800 while fees for Kino Sports Complex decrease $91,250 due to the transition of services to YMCA. Justice Courts Tucson fee revenue decreases $70,000 with fewer civil filings. Charges and fees for Forensic Science Center increase $288,300 due to a change in the fee schedule and increasing caseload from outside jurisdictions. Photo Traffic Enforcement court fees increase $33,883 as a greater number of civil violations choose defensive driving classes in lieu of paying traffic citations. Sheriff Correctional Housing revenue increases $153,000 due to reimbursements from the city of Tucson associated with a greater volume of bookings. Revenue from employee insurance premium reimbursements increase $174,196 for Human Resources, which now handles such reimbursements. Other departments anticipate a net increase of $11,233 in revenue for fiscal year 2012/13. Fines and Forfeits budgeted in the General Fund decrease $13,883 to $5,779,310 in fiscal year 2012/13. Fines associated with Photo Traffic Enforcement are anticipated to decrease $33,883 while fine revenue received by Justice Courts Tucson increases $20,000 due to the issuance of more traffic citations. Investment Earnings are $183,854 in fiscal year 2012/13 a $285,757 decrease from fiscal year 2011/12. The decrease reflects continued low interest yields on fund balances and a decline in interest revenue from the UPI/UPH note receivable for Institutional Health. Miscellaneous revenues for the General Fund increase $1,908,438 to $6,181,326 in fiscal year 2012/13. Photo Traffic Enforcement increases $904,500 due to revenue generated by the Vehicle Impound Program and Non Departmental miscellaneous revenue increases by $700,000 due to towing revenue from the Vehicle Impound Program. Revenue for Human Services increases $160,040 with higher anticipated attraction ticket sales which were previously handled by another department. Superintendent of Schools increases $97,964 due to reimbursements for school district elections and other miscellaneous services. Greater reimbursements for cellular phone usage increase Sheriff revenue by $60,000. Justice Courts Tucson increases $50,000 as the amount of unclaimed funds increase. Natural Resources, Parks, & Recreation increases $93,800 primarily due to increased rent for Rillito Park and Continental Green Valley. Facilities Management revenue increases $112,110 due to increased rent and electricity charges for nonCounty tenants. Decreases in anticipated miscellaneous revenues include $175,600 for the Recorder due to reduced postage fees collected for returning recorded documents by mail. Community Development & Neighborhood Conservation decreases by $104,840 because of an accounting revision associated with payments by the Regional Wastewater and Reclamation Department. Other departments aniticipate a net increase of $5,164 in miscellaneous revenues for fiscal year 2012/13. More detailed information on the changes in revenue for each department is available in the Summary of Revenue By Fund, Department, and Category provided on pages 9-24 through 9-29. Note: Other funding sources include operating transfers in of $5,397,693. Revenue Object FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 Taxes 281,748,647 304,440,927 301,491,247 287,132,878 280,910,688 2,746,957 2,738,340 2,681,142 2,612,500 2,515,000 131,966,325 128,926,959 122,951,785 123,412,475 126,332,705 35,329,711 40,355,972 35,360,431 36,554,254 32,000,478 Fines and Forfeits 4,720,314 7,010,958 5,343,756 5,793,193 5,779,310 Investment Earnings 1,083,732 1,198,087 418,038 469,611 183,854 Miscellaneous 7,470,076 5,071,574 4,734,065 4,272,888 6,181,326 Total Revenue 465,065,762 489,742,817 472,980,464 460,247,799 453,903,361 Licenses & Permits Intergovernmental Charges for Services 9-3 Pima County FY 2012/2013 Adopted Budget CAPITAL PROJECTS FUND Capital Projects Fund Intergovernmental revenues consist of $34,664,313 in reimbursements from the Regional Transportation Authority funded by a half-cent excise tax approved by voters in May 2006; $8,109,000 in state highway funds, transportation enhancement program funds, grants, and reimbursementsand $1,000,000 in city participation. Reductions in revenue are primarily from the loss of Federal revenue of $5,499,498 from Public Safety Interoperable Communications grant, federal surface transportation program, and special appropriations. Additional reduction of $2,832,916 from the American Recovery and Reinvestment Act (ARRA) of 2009 expiring. Fiscal Year 2012/2013 Charges for Services 5.29% Misc 3.41% Memo Revenue 0.21% Charges for Services of $2,541,905 represent impact of fees collected for new development contributions from developers and other outside sources. Intergov't 91.09% Investment Earnings are not budgeted due to a reduced cash balance and nominal interest rates in the Local Government Investment Pool. Miscellaneous revenues are from private contributions. Memo Revenue in fiscal year 2009/10 is for the sale of the Malcolmson property. Memo revenue for fiscal year 2012/13 is for the sale of the land. Note: Other funding sources include general obligation bond proceeds of $50,000,000 and certificates of participation proceeds of $36,000,000. Total operating transfers of $70,646,059 consist of $9,844,737 from the Regional Flood Control District, $500,000 from the Facilities Renewal Fund, $774,195 Facilities grants, $1,730,000 from the General Fund, $9,128,922 from the Transportation department, $13,575,603 from Transportation grants, $454,000 from the Information Technology department, $500,000 from the County Free Library, $1,000,000 from the Development Services department, $78,108 from the Health department, $147,368 from the Risk Management department, $450,000 from Sheriff Criminal Justice Enhancement Fund, $147,368 from Environmental Quality, $1,539,645 from Parks and Recreation grants, $85,000 from Parks Special Programs and $30,691,113 from the Regional Wastewater Reclamation Fund. Revenue Object FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 25,036,741 31,105,975 47,288,443 49,384,375 43,773,313 Charges for Services 3,651,870 4,380,520 3,894,647 3,655,905 2,541,905 Investment Earnings 2,634,977 1,169,998 264,503 323,035 430,886 565,100 937,000 1,638,500 52,012,693 53,977,280 Intergovernmental Miscellaneous Memo Total Revenue 815,527 31,646,623 37,902,906 9-4 102,500 48,056,218 Pima County FY 2012/2013 Adopted Budget COUNTY FREE LIBRARY Special Revenue Fund Fiscal Year 2012/2013 Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2012/13 secondary net assessed value is $8,116,015,231 which amounts to a decrease of $332,266,355 or 3.93% from the fiscal year 2011/12 final valuation. The tax rate for fiscal year 2012/13 is $0.3460, the same rate as fiscal year 2011/12 per $100 of net assessed value. Total secondary property tax collections are budgeted at $28,005,219, with current year collections of $26,845,190 and delinquent taxes of $1,160,029. (The current year collections reflect expected collection rates.) Fines and Forfeits 2.22% Interest 0.17% Misc. 1.03% Intergov't 0.81% Intergovernmental revenues consist of $150,000 in federal and state grants for various library projects and $85,000 for various expense reimbursements from the city of city of Tucson. Taxes 95.77% Fines and Forfeits represent library fines. Investment Earnings represent interest from the Treasurer’s commingled interest distribution. The decrease from fiscal year 2009/10 is due to lower expected interest rates this is expected to continue through fiscal year 2012/13. Miscellaneous revenues represent collections, donations, and non-government grants. Revenue Object FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 32,124,371 26,218,571 28,547,364 29,044,489 28,005,219 Intergovernmental 2,421,797 463,043 366,197 435,000 235,000 Fines and Forfeits 739,686 743,453 687,900 600,000 650,000 Investment Earnings 372,968 287,348 83,772 51,000 50,000 Miscellaneous 366,278 237,438 331,191 320,000 302,000 Total Revenue 36,025,100 27,949,853 30,016,424 30,450,489 29,242,219 Taxes 9-5 Pima County FY 2012/2013 Adopted Budget DEBT SERVICE Debt Service Fund Property Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2012/13 secondary net assessed value is $8,171,211,922, which amounts to a decrease of $277,069,664 from the fiscal year 2011/12 final levy amount. The tax rate for fiscal year 2012/13 is $0.7800 per $100 of net assessed value. There is no change from the fiscal year 2011/12 rate. Total secondary property tax collections are budgeted at $63,090,152, with current year collections of $60,526,396 and delinquent taxes of $2,563,756. (The current year collections reflect expected collection rates.) Fiscal Year 2012/2013 Intergovernmental revenues are derived from federal, state, and city in lieu payments. Investment Earnings are from Government Investment Pool interest. Property Taxes 100% Local Note: Other funding sources include operating transfers in from Capital Projects of $30,000,000, County Free Library of $83,767, Development Services of $15,659, Fleet Services of $31,853, General Fund of $7,980,013, Health of $78,640, PHS Transition Fund of $123,581, Print Shop of $2,449, Regional Flood Control of $49,535, Regional Wastewater Reclamation of $1,177,793, Risk Management of $31,701, Stadium District of $10,528, Telecommunications of $11,221 and Transportation of $18,441,703. Revenue Object FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 Property Taxes 57,221,670 69,324,973 69,307,873 65,603,403 63,090,152 17,386 77,755 18,448 945,419 936,299 350,332 58,184,475 70,339,027 69,676,653 65,603,403 63,090,152 Intergovernmental Investment Earnings Total Revenue 9-6 Pima County FY 2012/2013 Adopted Budget DEVELOPMENT SERVICES Enterprise Fund Licenses and Permits includes $4,900,000 of building permit fees. The $123,930 increase is due primarily to a change in revenue classification in the new PimaCore System. Fiscal Year 2012/2013 Investment Earnings 0.30% Misc. 0.61% Intergovernmental has no revenue budgeted since the solar program federal grant as part of Charges for Services the American Recovery and Reinvestment Act 13.98% does not have an award for fiscal year 2012/13. Charges for Services include $420,500 for development review fees; $179,054 for planning and zoning review fees; $205,185 for native plan and commercial kitchen review fees. The $71,307 decrease is due primarily to a change in revenue classification in the new PimaCore System. Licenses and Permits 85.11% Investment Earnings of $17,200 are expected in fiscal year 2012/13. Anticipated increase is due to investment of excess in the Local Government Investment Pool. Miscellaneous revenues come from various sources: $1,000 from employee reimbursements and other cost recovery; $2,000 from enforcement of violations; $7,500 from sale of electronic reports; $24,700 from copies and the sale of reports, maps, and books. The decrease of $174,121 is due primarily to a reduction in violation collections. Memo Revenue in fiscal year 2008/09 was from the sale of information technology equipment. Revenue Object Licenses and Permits FY 2008/2009 3,355,195 Intergovernmental FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 5,051,795 4,913,412 4,776,070 4,900,000 9,454 164,793 76,782 Charges for Services 2,299,001 833,899 774,587 876,046 804,739 Investment Earnings 102,510 35,627 16,998 10,009 17,200 Miscellaneous 222,019 145,045 231,176 209,321 35,200 Memo Revenue 16,232 6,075,820 6,100,966 5,948,228 5,757,139 Total Revenue 5,994,957 9-7 Pima County FY 2012/2013 Adopted Budget ECONOMIC DEVELOPMENT & TOURISM Special Revenue Fund Intergovernmental revenues represent hotel/motel taxes designated for economic development and tourism activities. The increase of $131,628 over fiscal year 2011/12 reflects a 14.86 percent increase in hotel and motel occupancy rates due to an improving economy. Investment Earnings of $1,000 are expected from the Treasurer’s commingled interest distribution which is based on the department's expected cash balances during the fiscal year. Fiscal Year 2012/2013 Misc. 19.47% Investment Earnings 0.08% Miscellaneous represents revenues from seven County leased properties used for recreational and tourism purposes, the rental of office space to a federal agency, and reimbursements for assisting outside agencies with advertising cooperatives. Intergov't 80.45% Legislation from the state of Arizona (A.R.S. 42-6108) allowing the County to increase its transient lodging excise (hotel/motel) tax from 2% to 6% became effective on August 12, 2005. In response to this legislation, the Board of Supervisors approved the increase of the County’s hotel/motel tax rate to 6% starting on January 1, 2006. Hotel/motel tax revenues are distributed to tourism (50%), the Stadium District (34%), and economic development (16%). Note: Other funding sources include an operating transfer of $458,259 from the General Fund to fund seven outside agencies. Revenue Object Intergovernmental FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 1,072,151 901,924 894,555 885,972 1,017,600 6,200 3,275 1,834 500 1,000 Miscellaneous 233,949 234,392 254,013 246,262 246,262 Total Revenue 1,312,300 1,139,591 1,150,402 1,132,734 1,264,862 Interest 9-8 Pima County FY 2012/2013 Adopted Budget EMPLOYMENT & TRAINING Special Revenue Fund Intergovernmental revenues are primarily comprised of federal grants for employment and training programs designed for low income individuals. These funds go to programs that include counseling of the homeless and employment training, as well as summer youth employment. Additional funding for these programs is provided by the state of Arizona and the city of Tucson. And funding is also provided to the Pima Vocational High School (Charter School) via federal grants and state educational reimbursement funding. Fiscal Year 2012/2013 Misc. 0.03% Service demands have continued to increase due to poverty level and population increases. Amounts received fluctuate from year to year. From fiscal years 2008/09 to 2009/10 there was an increase in these revenues. The large Intergov't 99.97% increase in the fiscal year 2009/10 amount over 2008/09 is primarily due to $6.9 million of federal stimulus grants which are a part of the American Recovery and Reinvestment Act (ARRA) of 2009. The decreases after fiscal year 2009/10 is primarily due to decreases in both ARRA grants and other federal grants. Increase after fiscal year 2010/11 are the result of increased federal grants. Miscellaneous revenue of $6,000 represents private grant funds primarily from the Arizona Community Action Association for utility repairs, home energy costs, and energy conservation services. Miscellaneous revenues vary widely from year to year. Note: Other funding sources include an operating transfer of $279,068 from the General Fund to pay for the department’s required matched share for grant expenditures. Revenue Object FY 2008/2009 FY 2009/20010 FY 2010/2011 FY 2011/2012 FY 2012/2013 14,499,217 22,547,444 15,639,223 18,712,423 18,829,597 Miscellaneous 202,984 202,257 207,984 193,625 6,000 Total Revenue 14,702,201 22,749,701 15,847,207 18,906,048 18,835,597 Intergovernmental 9-9 Pima County FY 2012/2013 Adopted Budget ENVIRONMENTAL QUALITY Special Revenue Fund Licenses and Permits revenues include $1,179,000 from air quality inspection and application fees, $426,000 from review and inspection of water, septic, and sewer plans and systems, $131,700 for base fees and hauling of solid waste, and $156,000 from hazardous material related permits. The decrease of $3,500 is due primarily to a decrease in inspections projected for fiscal year 2012/13. Fiscal Year 2012/2013 Investment Earnings 0.51% Misc. 8.80% Intergov't 25.93% Intergovernmental revenues consist of $550,000 in federal grants, $192,000 in state program funding and grants. There is $16,111 funding from city participation programs in fiscal year 2012/13. Licenses and Permits 64.76% Fines and Forfeits in prior fiscal years reflect fines collected for violations of environmental regulations. Because fines and forfeits are not easily forecasted, they have been budgeted as zero for fiscal years 2011/12 and 2012/13. Investment Earnings of $15,000 are expected in fiscal year 2012/13 from the Local Government Investment Pool. Miscellaneous revenues include $240,000 from Household Hazardous Waste program, $7,000 from requests for public records, $10,000 for the Brush Wellman Beryllium Monitoring contract, and $350 from employee reimbursements and other cost recoveries. Note: Other funding sources include an operating transfer of $402,385 from the General Fund to fund air quality programs. Revenue Object FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 Licenses and Permits 1,789,012 1,920,334 2,032,601 1,896,200 1,892,700 Intergovernmental 1,302,052 896,736 618,132 758,111 758,111 Fines and Forfeits 77,355 10,084 118,500 Investment Earnings 16,326 17,134 9,074 15,000 15,000 Miscellaneous 11,492 18,639 19,131 17,850 257,350 Total Revenue 3,196,237 2,862,927 2,797,438 2,687,161 2,923,161 9-10 Pima County FY 2012/2013 Adopted Budget FLEET SERVICES Internal Service Fund Fiscal Year 2012/2013 Intergovernmental revenues represent $975,000 in revenue from fuel and maintenance provided to other government agencies. Charges for Services revenues include $15,500,000 in per mile fees received from other County departments for the use of vehicles and $2,500,000 for reimbursements for the cost of fuel, parts, and labor for County equipment. The decreases in fiscal years 2009/10 and 2010/11 are due to decreases in mileage rates averaging 35 percent and 24 percent respectively based on vehicle class codes while the increases in fiscal years 2011/12 and 2012/13 are due to anticipated increases in fuel costs, maintenance, depreciation, and other costs. Investment Earnings 0.64% Misc. 1.81% Memo 0.59% Intergov't 4.98% Charges for Services 91.98% Investment Earnings of $125,000 are expected from the Treasurer’s commingled interest distribution. The increase from fiscal year 2011/12 is due to an expected increase in cash balance. Miscellaneous revenues include $300,000 from insurance companies and individuals for accident related repairs to County vehicles, and $55,000 for metals recycling and expense reimbursements. Memo Revenue of $50,000 and $115,000 in fiscal years 2011/12 and 2012/13 respectively are from the sale of obsolete County vehicles and equipment. Revenue Object Intergovernmental FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 1,091,468 1,106,109 1,166,730 975,000 975,000 Charges for Services 20,865,709 14,324,657 12,863,640 14,724,462 18,000,000 Investment Earnings 183,542 233,505 44,545 100,000 125,000 Miscellaneous 694,079 479,138 591,041 355,000 355,000 50,000 115,000 16,204,462 19,570,000 Memo Revenue Total Revenue 22,834,798 16,143,409 9-11 14,665,956 Pima County FY 2012/2013 Adopted Budget HEALTH Special Revenue Fund Licenses and Permits are required for businesses that must adhere to sanitation and health regulations mandated by state and federal statutes. The businesses include restaurants and food companies, hotels, motels, mobile home parks, and public swimming pools. Animal care licensing fees also generate revenue. Intergovernmental revenues include grants for family planning, Women, Infants & Children, child health initiatives, and HIV surveillance. Revenues are also derived from animal care services provided to incorporated municipalities including the city of Tucson. The decreased revenue is primarily due to the conclusion of the American Recovery and Reinvestment Act funded Communities Putting Prevention to Work grant of $6,562,646. Fiscal Year 2012/2013 Charges for Services 14.39% Fines and Forfeits 0.75% Misc 1.92% Licenses and Permits 12.18% Intergov't Charges for Services include services that 70.76% range from processing birth and death certificates to providing immunizations and other public health related services. The department also charges fees for animal care services. Fees are charged for housing impounded animals; transferring and copying licensing records; adoption, spay, and neutering services; vaccinations; and other services. Decreased revenue is primarily due to declines in clinical service utilization. Fines and Forfeits include city court fines, animal control citations, and penalties for late licensing. Investment Earnings is interest earned on department fund balances but historically has not been budgeted. Miscellaneous revenues include donations, postage, copying services, bad check collections, stale dated warrants, and local program funding. Donations, $260,000, were not budgeted in previous years. Note: Other funding sources include General Fund support for Health of $8,558,912. Revenue Object Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Investment Earnings Miscellaneous Total Revenue FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 2,267,460 2,736,903 2,967,399 2,829,169 2,050,112 10,672,555 12,100,939 12,522,128 17,814,381 11,907,262 2,893,674 2,831,378 2,764,026 3,191,660 2,421,912 158,235 165,642 204,480 158,260 126,484 7,809 39,650 16,775 471,452 16,471,185 388,606 18,263,118 278,150 18,752,958 89,475 24,082,945 323,046 16,828,816 9-12 Pima County FY 2012/2013 Adopted Budget OTHER SPECIAL REVENUE FUNDS Special Revenue Fund Intergovernmental revenues consist of federal Fiscal Year 2012/2013 and state funds received under County Law Investment Misc Enforcement Antiracketeering $1,500,000; Fill Earnings 9.51% the Gap funds for County Attorney, various 0.31% courts, and Indigent Defense $1,817,250; Fines and County Attorney Victim Witness Compensation Forfeits $69,100; Sheriff Criminal Justice Enhancement 0.47% $400,000; Sheriff Az Traffic Violations $100,000; Sheriff State RICO funds $50,000; Juvenile Court Title IV-E funding $200,000; Public Charges for Services Defender Training $70,000; Legal Defender 7.98% Training $21,000; the Clerk of the Superior Court Child Support Incentive, $27,000, County Attorney Employer Sanctions $100,000, and Justice Courts FARE funding $15,000. The grants budgeted in Special Revenue Funds Intergov't include Community Development Block Grants 81.73% $12,649,470 of which $6,850,517 is from American Recovery and Reinvestment Act (ARRA)/Stimulus funding; County Attorney $5,818,528 of which $894,889 is ARRA/Stimulus funding; Juvenile Court $9,230,138; Sheriff $10,037,122; Superior Court $9,755,375; Facilities Management ARRA/Stimulus funds $325,000; Forensic Science Center $250,000; Elections $1,154,291; Emergency Management/Homeland Security $417,126; Institutional Health $401,411; Justice Courts Tucson $134,061; Natural Resources Parks & Recreation $1,555,968; School Reserve Fund $2,012,400; Sustainabiltiy grants $352,188; and Transportation grants $16,643,302. The increase of $15,230,521, or 25.4%, from fiscal year 2011/12 is attributable to a reclassification of Transportation grants from Capital Improvement Project revenue to Special Revenue Fund revenue in fiscal year 2012/13. Charges for Services revenues include fees collected by the Superior Court Local Court Automation Fund $425,000, Child Support Visitation Program $129,900, Conciliation Court $521,000, Law Library $269,000 and Probation Services $1,700,490; the Clerk of the Superior Court Time Pay Fees $216,000, Local Court Automation Fund $235,000, Spousal Maintenance $23,000, and Document Storage and Retrieval $395,000; Juvenile Court Probation Services $349,000; Justice Courts Time Pay Fees $278,933, Automation Fund $602,247, Photo Traffic Enforcement $100,000, FARE funding $3,000, Mail Confidentiality Fees $5,000, and 1$ Allocation SB1398 funds $22,000; Parks Special Programs $1,200; the Treasurer Taxpayer Information Fund $100,000; Recorder Document Storage and Retrieval $745,230; and Sheriff Commissary Operations $1,217,000. Fines and Forfeits revenues consist of forfeiture funds and fines received by the County Attorney Bad Check Program $398,500, Victim Witness Compensation $20,000; and Juvenile Court Victim Restitution fines $10,000. Investment Earnings are from the Local Government Investment Pool and commingled interest allocation for the Clerk of the Superior Court Spousal Maintenance Enforcement $5,800, Time Pay Fees $50,800, Local Court Automation Fund $60,000, Child Support Incentive $2,800, Victim Location Fund $400, and Document Storage and Retrieval $3,500; County Attorney Law Enforcement Antiracketeering Fund 9-13 Pima County FY 2012/2013 Adopted Budget $50,000, Bad Check Program $300, Consumer Protection $500, Employer Sanctions $1,500, Fill The Gap $3,200, Victim Restitution $5,000, and County Attorney Grants $14,000; Elections Grants $4,000; Indigent Defense Fill the Gap $3,360 and Indigent Defense Training Funds $475; Superior Court Local Automation Fund $5,200, Courts Fill The Gap $4,500, Conciliation $3,000, Child Support Visitation $650, Law Library $2,100, Probate $100, and Probation Services $13,600; Sheriff Criminal Justice Enhancement $5,000, Commissary Operations $2,000, and Inmate Welfare Fund $10,000; Recorder Document Storage and Retrieval $7,150, and Recorder Grants $600; Juvenile Court Probation Services $2,000, Title IV-E $5,000, and Victim Restitution $200; Justice Courts Time Pay Fees $1,116; Facilities Renewal Fund $13,350; Treasurer Taxpayer Information Fund $2,500; and IT Enhancement Fund $4,600. The amounts departments have budgeted for interest earnings are historically lower than the actual amounts realized because some revenue sources are unpredictable and projections have generally been conservative. Budgeted interest increased for fiscal year 2012/13 by $23,165 due to higher fund balances. Miscellaneous revenues include funds paid to County Attorney Antiracketeering $4,800,000, and Victim Witness Compensation $66,000; Superior Court Conciliation $1,500, Probation Services $19,900, and the Superior Court Law Library $40,100; Juvenile Court Victim Restitution ($3,000), and Grants $3,090; Facilities Renewal Fund $2,146,749; Sheriff Commissary Operations $630,000, Inmate Welfare Fund $12,000, and Grants $300,000; Parks Special Programs $312,000; Parks & Recreation Grants $25,000; School Reserve Fund $450,000; and Transportation grants, $23,826. The increase of $1,029,987, or 13.3% over fiscal year 2011/12 is primarily from an increase in County Attorney Law Enforcement Antiracketeering revenues. Note: The following table presents Other Special Revenue Funds, excluding Economic Development & Tourism in the amount of $1,264,862. Total Other Special Revenue Funds and Grants, as presented on page 8-9, includes this special revenue fund. With this revenue source included, the total revenues of Other Special Revenue Funds for fiscal year 2012/13 is $93,252,558. Revenue Object FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 43,438,924 41,718,679 53,263,827 59,955,990 75,186,511 7,736,773 8,516,640 8,099,129 7,344,751 7,338,000 Fines and Forfeits 587,972 512,931 428,959 426,500 428,500 Interest 687,707 532,287 319,963 265,136 288,301 8,355,825 11,203,608 7,335,689 7,716,397 8,746,384 69,447,567 75,708,774 91,987,696 Intergovernmental Charges for Services Miscellaneous Memo Revenue Total Revenue 90,131 60,807,201 62,574,276 9-14 Pima County FY 2012/2013 Adopted Budget PARKING GARAGES Enterprise Fund Charges for Services revenues of $268,500 are the result of charging County departments for parking fleet vehicles in County owned parking facilities. These charges were not assessed prior to fiscal year 2009/10. Fiscal Year 2012/2013 Charges for Services 11.81% Investment Earnings 0.63% Investment Earnings of $14,400 are from the Treasurer’s commingled interest distribution. The decrease from fiscal year 2011/12 is due to lower interest rates. Miscellaneous revenues are parking fees from six parking garages and two parking lots owned by Pima County: the A-Level parking garage, BLevel parking garage, El Presidio parking garage, Legal Services Building parking garage, Public Works Building parking garage, Bank of America Building parking garage, Old Courts Building parking lot, and Sixth Avenue and Broadway parking lot. Miscellaneous revenues inreased by $156,767 due to bus pass sales previously recorded in Human Resources. Revenue Object FY 2008/2009 Misc. 87.56% FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 160,285 249,231 244,380 268,500 44,221 28,136 16,534 20,000 14,400 Miscellaneous 1,676,437 1,838,934 1,821,957 1,834,720 1,991,487 Total Revenue 1,720,658 2,027,355 2,087,722 2,099,100 2,274,387 Charges for Services Investment Earnings 9-15 Pima County FY 2012/2013 Adopted Budget PRINT SHOP Internal Service Fund Fiscal Year 2012/2013 Charges for Services revenues consist of fees paid by other County departments for various printing services, services provided to non-County organizations, and the sale of reports and atlases to the public. The decrease in revenue is based on fiscal year 2011/12 actual revenue. Investment Earnings 0.16% Investment Earnings revenues are earned on fund cash balance. Miscellaneous revenues include the sale of reports and atlases to the public, stale dated warrants, refunds of prior year overcharges, and services provided to non-County organizations. After fiscal year 2008/09, fees from the sale of reports and atlases and services provided to non-County organizations are recorded as charges for services. Charges for Services 99.84% Note: Beginning in fiscal year 2011/12, the Print Shop is under the operational control of Finance & Risk Management. Program information is presented there. Prior to fiscal year 2012/13, the Print Shop was named Graphic Services Production. Revenue Object FY 2008/2009 FY 2009/2010 FY 2010/2011 Charges for Services 1,111,212 1,131,243 1,010,150 988,000 873,000 Investment Earnings 1,581 1,997 723 2,000 1,400 Miscellaneous 5,894 Total Revenue 1,118,687 1,133,240 1,010,873 990,000 874,400 9-16 FY 2011/2012 FY 2012/2013 Pima County FY 2012/2013 Adopted Budget REGIONAL FLOOD CONTROL DISTRICT Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property and secured personal property. The fiscal year 2012/13 secondary net assessed value of real and secured personal property is $7,244,629,122, which is a decrease of $389,608,131 from the fiscal year 2011/12 final valuation. The tax rate for fiscal year 2012/13 is $0.2635 per $100 of net assessed value and is the same rate used in fiscal year 2011/12. Total secondary property tax collections are budgeted at $18,909,828 with current year collections of $18,188,642 and delinquent taxes of $721,186. (The current year collections reflect expected collection rates.) Fiscal Year 2012/2013 Charges for Services 0.13% Investment Earnings Misc. 0.55% 0.18% Intergovernmental revenue for fiscal year 2012/13 is budgeted at $0. Revenue for fiscal year 2008/2009 are primarily federal and state Taxes reimbursements for flood repair work. Other 99.14% revenue in fiscal years 2009/10 and 2010/11 resulted from a co-operative effort with the state for a US Fish and Wildlife grant to fund the County’s ecological multi-species monitoring plan and program. The grant ended in August 2010. Charges for Services revenue of $25,000 are from the sales of various manuals and fees collected inlieu of detention systems. Investment Earnings of $35,000 are expected in fiscal year 2012/13 from the Local Government Investment Pool. Miscellaneous revenues include $30,000 from rentals of property, $75,000 collected from property owners for disturbance of protected riparian habitats, and $500 from reimbursements for long distance calls, cell phone use, and charges for making copies. Memo Revenue in fiscal year 2008/09 and fiscal year 2010/11 is for the sale of land. Revenue Object FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 25,144,631 23,458,293 22,275,437 20,178,268 18,909,828 762,004 257,494 52,381 Charges for Services 77,309 40,521 72,437 25,000 25,000 Investment Earnings 101,280 134,722 69,796 35,000 35,000 Miscellaneous 371,527 149,105 99,590 180,500 105,500 Memo Revenue 97,000 20,418,768 19,075,328 Taxes Intergovernmental Total Revenue 26,553,751 13,300 24,040,135 9-17 22,582,941 Pima County FY 2012/2013 Adopted Budget REGIONAL WASTEWATER RECLAMATION Enterprise Fund Licenses and Permits revenues are initial application fees for industrial users of wastewater treatment systems. Intergovernmental revenues in prior years were from federal funding for a new prison sewer system. Fiscal Year 2012/2013 Investment Earnings 0.80% Misc. 0.62% Capital Contributions 3.87% Fines and Forfeits 0.01% Licenses & Permits 0.01% Charges for Services consist of $155,302,917 in sewer user fees, $16,502,180 in sewer connection fees, $350,000 in sanitation fees, and $105,000 in small construction activity permits. In March of 2010, the Board of Supervisors approved rate increases for July 2012. The fixed monthly service fee increased $0.72, the volume rate increased by 10%, and the connection fees methodology for calculating connection fees changed during fiscal year Charges for Services 2011/12. connection fee rates are established 94.69% on water meter size rather than fixture unit equivalents. While sewer user fee revenue increased $12,589,974, connection fee revenue decreased $289,360 due to the methodology in rate calculation. Fines and Forfeits consist of industrial pretreatment fines of $24,262 assessed against various commercial customers of Wastewater Reclamation. Investment Earnings increased to $1,449,066 due to expected higher cash balances. Miscellaneous revenue is primarily from interest penalties on connection fees and rental property. Capital Contributions are non-operating revenue. These non-cash capital contributions are physical assets and are not available to fund department operations. Note: Other funding sources include Sewer System Revenue Obligations proceeds of $180,000,000. Revenue Object FY 2008/2009 FY 2009/2010 18,600 127,811,100 147,979,481 159,899,483 172,260,097 8,712 29,694 14,606 24,262 24,262 1,472,466 688,534 621,761 399,208 1,449,066 56,413 96,161 1,206,678 82,000 1,122,656 14,915,911 7,319,280 4,027,186 6,000,000 7,045,000 121,598,335 138,018,846 153,865,237 166,423,553 181,919,681 19,800 Intergovernmental 12,437 2,054,277 105,113,946 Investment Earnings Miscellaneous Capital Contributions Total Revenue FY 2012/2013 18,600 18,450 Fines and Forfeits FY 2011/2012 15,525 Licenses and Permits Charges for Services FY 2010/2011 9-18 Pima County FY 2012/2013 Adopted Budget RISK MANAGEMENT Internal Service Fund Fiscal Year 2012/2013 Intergovernmental revenues in fiscal year 2009/10 are federal and state reimbursements for costs associated with the Aspen Forest Fire. Investment Earnings 3.14% Charges for Services revenues include Self Insurance Reserve premium payments from departments which cover occupational medical management $5,068,235, liability $7,066,722, unemployment insurance $724,457, health benefit premiums $1,864,992, environmental damage $349,578, and property damage $1,011,026. The premium revenue changes are based on the number and type of claims filed. Actuaries recommend premium guideline levels based upon established accounting standards. Misc. 0.10% Charges for Services 96.76% Investment Earnings of $521,602 are expected from the Local Government Investment forReserve. for the TrustPool Fund Miscellaneous revenues in fiscal years 2008/09 and 2009/10 include pooled investment fund loss recovery, stale dated warrants, settlements, various refunds, and property rent. Fiscal years 2010/11, 2011/12 and 2012/13 miscellaneous revenue is property rent. Revenue Object FY 2008/2009 Intergovernmental FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 35,017 Charges for Services 17,718,383 19,343,442 21,085,392 19,035,648 16,085,010 Investment Earnings 451,079 550,356 443,675 521,602 521,602 298,853 18,468,315 56,266 19,985,081 347,658 21,876,725 17,400 19,574,650 17,400 16,624,012 Miscellaneous Total Revenue 9-19 Pima County FY 2012/2013 Adopted Budget SOLID WASTE MANAGEMENT Special Revenue Fund Fiscal Year 2012/2013 Intergovernmental revenue of $1,050,000 is state tire recycling funding. Investment Earnings 0.27% Charges for Services includes $3,188,300 in landfill waste disposal fees and tire collection fees of $90,000. The increase of $126,900 over fiscal year 2011/12 is due primarily to an increase in usage for Tangerine and Sahuarita Landfills. Misc. 1.15% Intergov't 23.91% Investment Earnings of $12,000 from the Local Government Investment Pool. Miscellaneous revenues of $45,000 are from the sale of recyclable items from the landfills and collection stations and $5,700 are from late fees being collected on late payments. Revenue Object Charges for Services 74.67% FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 Intergovernmental 1,047,700 1,042,719 1,092,320 1,050,000 1,050,000 Charges for Services 4,487,216 3,338,799 3,641,172 3,151,400 3,278,300 Investment Earnings 43,500 35,869 11,751 10,000 12,000 Miscellaneous 197,760 39,941 92,102 35,600 50,700 Total Revenue 5,776,176 4,457,328 4,837,345 4,247,000 4,391,000 9-20 Pima County FY 2012/2013 Adopted Budget STADIUM DISTRICT Special Revenue Fund Intergovernmental revenues consist of a car rental surcharge and a recreational vehicle space surcharge. Pima County is authorized by the state to collect up to $3.50 per car rental contract. The County also levies a surcharge of $0.50 per day for recreational vehicles. The collections are budgeted at $1,470,000 for car rentals and at $158,000 for recreational vehicle space surcharges. The increase of $131,300 over fiscal year 2011/12 is due to an improving economy. Charges for Services revenues represent fees received for the use of the Stadium’s facilities for leagues, tournaments, meetings, parties, and fundraisers. This was a new revenue source due to the shift from spring training activities to youth and amateur sports as well as special events. Investment Earnings earnings of $12,000 are expected from the Treasurer’s commingled interest distribution. The decrease from fiscal year 2010/11 is due to lower expected interest rates which is projected to continue. Fiscal Year 2012/2013 Misc. 20.24% Interest 0.62% Charges for Services 6.81% Intergov't 72.42% Miscellaneous revenues for fiscal years 2008/09 and 2009/10 include major league baseball spring training activities, parking and concessions, and other events held at the stadium complex. In fiscal year 2008/09 the Stadium District received unbudgeted revenue of $5,000,000 from the Chicago White Sox as payment for the release from their spring training contract. In fiscal year 2010/11 the Arizona Diamondbacks spring training contract was terminated. Miscellaneous revenues include the Tucson Padres Triple A baseball team, special events, and utility cost reimbursements. Special events include concerts, car shows, and other similar activities. Miscellaneous revenue continues to increase due to rents for the Tucson Padres and various special events. Note: Other funding sources include operating transfers from the General Fund for the following: $2,162,400 for transient lodging excise (hotel/motel) tax collected by Pima County and distributed to the Stadium District; $1,058,002 for maintenance of the baseball practice fields; and $189,602 for operation of the Kino Ecosystem Restoration Project. Revenue Object Intergovernmental FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 1,547,211 1,520,929 1,537,706 1,496,700 1,628,000 116,733 38,700 153,000 Charges for Services Investment Earnings 62,993 59,758 24,566 12,000 12,000 Miscellaneous 5,947,625 718,739 402,570 380,800 455,000 Total Revenue 7,557,829 2,299,426 2,081,575 1,928,200 2,248,000 9-21 Pima County FY 2012/2013 Adopted Budget TELECOMMUNICATIONS FUND Internal Service Fund Fiscal Year 2012/2013 Charges for Services include combined basic telephone and network infrastructure charges of $4,185,030, and wireless radio access and repair charges of $1,187,760. The increase of $623,316 over fiscal year 2011/12 is due to an increase in the number of network infrastructure ports, increases in the radio rental rate and the number of radios rented, and new radio tower leases. Investment Earnings 0.19% Misc 1.53% Investment Earnings increased due to an expected increase in cash balance. Miscellaneous revenues in fiscal year 2008/09 and 2009/10 were weather radio transmitter maintenance, stale dated warrants, miscellaneous reimbursements, and fees from non-County users of telephones, networks, and radios. Miscellaneous revenues in fiscal years 2010/11, 2011/12 and 2012/13 are for weather radio transmitter maintenance and fees from non-County users of radios. Revenue Object FY 2008/2009 Charges for Services 98.28% FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 Charges for Services 4,745,403 4,495,247 4,523,968 4,749,474 5,372,790 Investment Earnings 51,979 51,859 21,564 9,602 10,575 Miscellaneous 78,771 93,620 82,627 77,740 83,728 Total Revenue 4,876,153 4,640,726 4,628,159 4,836,816 5,467,093 9-22 Pima County FY 2012/2013 Adopted Budget TRANSPORTATION Special Revenue Fund Fiscal Year 2012/2013 Licenses and Permits revenues include $1,057,569 in permits and inspection fees and $35,000 for the use of rights of way. The increase of $270,969 is due primarily to an increase in subdivision permit fees. Interest 0.18% Charges for Services 0.14% Intergovernmental revenues consist primarily of $35,484,305 in Highway User Revenue Funds (HURF) distributed by the state of Arizona for the development and maintenance of County roads. Another large component is $11,480,000 of state shared vehicle license tax revenue. Estimates of these combined sources were provided by the Pima Association of Governments and represent a increase of $226,108 from fiscal year 2011/12. Federal revenue includes $16,202,302 for road maintenance and emergency repairs previously recorded as revenue in the Capital Improvement Program (CIP) and an additional $441,000 for bike, pedestrian, and safety programs. Misc 0.44% Licenses and Permits 1.68% Intergov't 97.56% Charges for Services include $81,300 in impact fees and highway and street fees charged to newly constructed subdivisions, $8,250 from the abandonment of County property and rights of way, and $650 from sale of electronic data. The decrease of $29,861 is due primarily to a decrease in impact fees. Investment Earnings of $120,000 are expected in fiscal year 2012/13 from the Local Government Miscellaneous revenue includes $152,233 in earnings from County rental properties, $111,250 in reimbursements for damages to property, and $25,026 in miscellaneous cost recovery reimbursements. Memo Revenue in prior fiscal years included the sale of land, cattle guards, and/or vehicles. Note: Other funding sources include operating transfers of $10,120,662 from the General Fund, $10,000,000 for pavement preservation and $120,662 for graffiti abatement. Federal operating intergovernmental revenue is now included in the Transportation Grants program revenue and transferred through an operating transfer to the Capital Improvement Programs (CIP). Revenue Object FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 FY 2012/2013 185,969 395,648 810,860 821,600 1,092,569 57,986,562 53,809,573 51,325,803 47,811,694 63,607,607 Charges for Services 222,229 243,518 185,027 120,061 90,200 Investment Earnings 249,992 195,716 142,967 117,831 120,000 Miscellaneous 245,668 252,749 246,485 170,900 288,509 Memo Revenue 325,485 49,042,086 65,198,885 Licenses and Permits Intergovernmental Total Revenue 59,215,905 3,285 54,897,204 9-23 52,714,427 9-24 ADOPTED REVENUES FY 2011/2012 Assessor Other Miscellaneous Revenues 3,000 Clerk of the Board Alcoholic Beverages 2,000 General Government Fees 100 Clerk of the Superior Court Federal Revenue 300,000 General Government Fees 407,145 Other Miscellaneous Revenues 28,000 Court Fees 691,029 Investment Earnings 5,600 Other Fines & Forfeits 1,100,000 Fines 222,000 Communications Office Interdepartmental Charges 110,000 Other Miscellaneous Revenues 500 Community Development & Neighborhood Conservation Other Miscellaneous Revenues 104,840 Constables 323,490 Court Fees Miscellaneous 37,900 Contingency State Revenue 4,625,000 Contract Attorney Court Fees 823,454 County Attorney Other Miscellaneous Revenues 40,000 City Participation 24,900 Elections General Government Fees 5,000 City Participation 0 State Revenue 300,000 Facilities Management Rents and Royalties 2,400,569 Other Miscellaneous Revenues 13,887 Finance Other Miscellaneous Revenues 31,000 Forensic Science Center General Government Fees 4,200 Charges for Services 989,000 Miscellaneous 1,700 GENERAL FUND SOURCE OF REVENUES Pima County FY 2012/2013 Adopted Budget 0 (24,900) 0 642,000 0 96,957 15,153 (6,000) 97,300 191,000 (200) 5,000 642,000 300,000 2,497,526 29,040 25,000 101,500 1,180,000 1,500 0 0 323,490 37,900 40,000 0 (104,840) 0 0 0 0 110,000 500 823,454 0 0 0 0 0 0 0 300,000 407,145 28,000 691,029 5,600 1,100,000 222,000 (4,625,000) 0 0 2,000 100 0 0 CHANGE 3,000 ADOPTED REVENUES FY 2012/2013 EXPLANATION Change in fee schedule Increase in caseload from outside jurisdictions Decrease in paper copy fees collected Decrease in garnishment and child support collection processing fees Increases in various non-County tenant rent Increase in SC Title IV reimbursement and increase in electricity charges to tenants Anticipated jurisdictional elections No anticipated revenues from City for Victim Services Discontinue funding Graduate Medical Education/Disproportionate Share Hospital from Contingency Revised Accounting for RWRD Payment SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2011/2012 vs Fiscal Year 2012/2013 9-25 1,900,000 769,434 155,000 380,000 0 93,646,000 7,500 7,624,631 921,818 10,123,855 262,240,384 2,162,400 1,000 174,196 160,540 17,472 19,550 0 498,078 0 23,154 69,765 15,352 3,500 23,414 195,839 350 21,060 51,480 250,000 168,000 900,000 2,030,500 2,662,192 50,000 6,000 50,000 2,935,000 757,764 430,000 380,000 80,000 86,228,700 7,500 6,292,827 912,460 10,703,865 269,223,726 1,882,690 1,000 0 500 14,976 22,525 0 479,641 0 33,911 69,765 15,352 3,500 23,414 195,839 350 18,166 49,392 250,000 168,000 950,000 2,050,500 2,642,192 50,000 6,000 0 2,490,000 45,000 11,707,604 45,000 23,113,145 Federal Revenue General Government Fees Investment Earnings Other Miscellaneous Revenues Overhead - Grant Reimbursement Sales & Use Tax State Revenue Taxes / Interest on Delq. Prop. Tax Taxes / Penalties on Delq. Prop.Tax Taxes / Personal Property Taxes / Real Property Transient Lodging Tax Human Resources General Government Fees Charges for Services Miscellaneous Indigent Defense Federal Revenue Information Technology General Government Fees Miscellaneous Rents and Royalties Institutional Health State Revenue Investment Earnings Other Miscellaneous Revenues Justice Court Ajo State Revenue General Government Fees Court Fees Justice Courts - Fines Other Miscellaneous Revenues Justice Court Green Valley State Revenue Court Fees Justice Courts - Fines Justice Courts Tucson State Revenue General Government Fees Court Fees Justice Courts - Fines Other Fines & Forfeits Rents and Royalties Other Miscellaneous Revenues General Government Revenues Alcoholic Beverages Auto Lieu Tax 2,587,500 17,289 16,488,439 39,000 23,255,000 SOURCE OF REVENUES ADOPTED REVENUES FY 2012/2013 0 (50,000) (20,000) 20,000 0 0 50,000 2,894 2,088 0 0 0 0 0 0 0 (10,757) 0 (2,975) 0 18,437 2,496 0 174,196 160,040 (1,035,000) 11,670 (275,000) 0 (80,000) 7,417,300 0 1,331,804 9,358 (580,010) (6,983,342) 279,710 (97,500) 27,711 (4,780,835) 6,000 (141,855) CHANGE EXPLANATION Increase due to unclaimed funds. Decrease in civil filings and increase in fees associated with Photo Traffic Enforcement Decrease in civil filings and increase in fees associated with Photo Traffic Enforcement Increase filings of traffic citations Increase revenue share from state. Increase in court fees due to higher than historical filings UPI/UPH note receivable interest revenue Increased cell tower and building antenna site rent GIS data sales reduced based on prior year sales Increased reimbursement for interns in work study program Increase due to employee insurance premium reimbursements previously handled by another department Increase due to attraction ticket sales previously handled by another department Increased revenue due to greater collection of delinquent taxes Increased revenue due to greater collection of delinquent taxes Lower current year valuation & collection rate Lower current year valuation & collection rate Occupancy and room rates improve with state and national economic growth Anticipate no grants charged General Fund overhead State & local economies recovered quicker than anticipated, even with decrease in Pima population share Slow population and income growth limit number of new restaurants, bars and liquor store openings Anticipated level of new vehicle purchases and slow population growth insufficient to offset statutory 16.25% annual reduction in tax base Cable-TV customer losses due to increased Internet usage and slow population and income growth Increase reflecting greater actual receipts from city in recent past Decrease reflects elimination of $4.4 million overhead from PHS, $573k reduction for Communications, $116k reduction for Risk Management, $93k reduction for Wastewater Reclamation, and $318k increase for Library District Full Federal PILT funding ended in FY2011/12. Increase reflects higher inflated costs Extraordinarily low interest yield on fund balances SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2011/2012 vs Fiscal Year 2012/2013 Business Licenses & Permits City Participation Contributions/Pub Enterprise ADOPTED REVENUES FY 2011/2012 Pima County FY 2012/2013 Adopted Budget 9-26 TOTAL GENERAL FUND REVENUE Juvenile Court Federal Revenue Court Fees Investment Earnings Other Miscellaneous Revenues Kino Sports Complex Culture & Recreation Fees Facility Fees Other Miscellaneous Revenues Rents and Royalties Natural Resources, Parks, & Recreation Culture & Recreation Fees Facility Fees Other Miscellaneous Revenues Rents and Royalties Non Departmental Transient Lodging Tax Other Miscellaneous Revenues Office of Sustainability and Conservation Rents and Royalties Photo Traffic Enforcement Court Fees Justice Court - Fines Other Miscellaneous Revenues Procurement Other Miscellaneous Revenues Public Fiduciary Court Fees General Government Fees Other Miscellaneous Revenues Recorder General Government Fees Other Miscellaneous Revenues School Superintendent Federal Revenue Other Miscellaneous Revenues Sheriff Federal Revenue Business Licenses & Permits Jury Fees Sheriff Dept Fees Correctional Housing Justice Courts - Traffic Fines Other Miscellaneous Revenues Superior Court Federal Revenue Superior Court Mandated Services Court Fees Other Miscellaneous Revenues Treasurer General Government Fees SOURCE OF REVENUES Pima County FY 2012/2013 Adopted Budget 300,000 25,000 500 1,228,000 7,300,000 20,000 115,000 318,027 125,023 100,000 600 300,000 25,000 500 1,228,000 7,147,000 20,000 55,000 318,027 125,023 100,000 150 453,903,361 49,749 325,000 73,213 227,036 460,247,799 2,017,897 0 592,531 1,279,279 904,500 558,648 1,313,162 0 2,130,400 175,600 5,000 0 693,731 15,000 2,400 3,180,000 700,000 2,768,662 0 693,731 15,000 2,400 225,600 442,200 57,100 113,900 402,100 345,500 58,700 18,500 3,000 0 7,000 26,727 0 68,750 29,500 21,500 12,500 3,000 100,000 30,000 100 1,500 ADOPTED REVENUES FY 2012/2013 119,000 30,000 100 1,000 ADOPTED REVENUES FY 2011/2012 (6,344,438) 450 0 0 0 0 0 0 0 153,000 0 60,000 (23,464) 97,964 (112,503) (175,600) 0 0 0 0 33,883 (33,883) 904,500 5,000 411,338 700,000 (176,500) 96,700 (1,600) 95,400 (68,750) (22,500) 5,227 (12,500) (19,000) 0 0 500 CHANGE EXPLANATION Increased reimbursement for ballot storage Reimbursements for cell phone usage Increase in reimbursements from the city of Tucson due to higher volume of bookings Decreased due to expected reduction in federal forest fees because of expiration of authorizing law Increased reimbursements for school district elections and miscellaneous other services Decreased special elections activity and volume of document recording activity Decreased postage fees collected for returning recorded documents by mail Increase in court fees collected as a result of civil violations opting for defense driving class Decrease due to decline in fees associated with Photo Traffic Enforcement Increase due to revenue generated from vehicle impound Royalties from Arizona Centennial Book Increase in hotel/motel tax revenue Vehicle Impound Program Towing revenue Cultural and recreation fees and facility fees were separated to better differentiate NRPR revenue collection Cultural and recreation fees and facility fees were separated to better differentiate NRPR revenue collection Decrease due to less public participation in events at SportsPark Increase due to increases in rent from Rillito Park and Continental Green Valley Transition to YMCA Transition to YMCA Reimbursement for landscaping services to other County departments Transition to YMCA Local Government Investment Pool Decrease in National School Lunch Program revenue due to decline in number of meals served SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2011/2012 vs Fiscal Year 2012/2013 9-27 15,000 758,111 1,892,700 257,350 15,000 758,111 1,896,200 17,850 Miscellaneous 7,962,659 426,500 265,636 Fines and Forfeits Investment Earnings 8,756,884 428,500 289,301 7,338,000 76,439,873 60,841,962 7,344,751 0 264,884 2,421,912 126,484 11,907,262 2,050,112 323,046 18,829,597 6,000 18,712,423 193,625 3,191,660 158,260 17,814,381 2,829,169 89,475 235,000 50,000 650,000 302,000 28,005,219 ADOPTED REVENUES FY 2012/2013 794,225 2,000 23,665 (6,751) 15,597,911 (264,884) (769,748) (31,776) (5,907,119) (779,057) 233,571 0 0 (3,500) 239,500 117,174 (187,625) (200,000) (1,000) 50,000 (18,000) (1,039,270) CHANGE EXPLANATION Co Atty Law Enforcement Antiracketeering 1.381m; Sheriff Grants 300k; Co Atty Victim Witness Compensation 21k; SC Law Library 10k; Parks Special Programs (275k); Community Development Grants (264k); Housing Trust (100k); Facilities Renewal Fund (98k); Taxpayer Information Fund (45k); School Reserve Fund (32.5k); Juvenile Ct Grants (8k); Juvenile Ct Victim Restitution (4k); SC Probation (4k) Recorder Document Storage & Retrieval (87.3k); Parks Special Programs (33.8k); JC Tucson Court Automation Fund (30k); SC Conciliation (24k); SC Probation (17k); JC Tucson Probation (16k); JCG Court Automation Fund (8k); JCG Time Pay Fees (5k); JC Tucson Time Pay Fees (4k); JCA Court Automation Fund (2k); Sheriff Commissary Operations 57k; Taxpayer Information 50k; Juvenile Probation Services 39k; SC Law Library 29k; JC Tucson SB 1398 Fee 18k; SC Child Support 8k; JC Tucson Address Confidentiality Fee 5k; JCA SB 1398 Fee 2k; JCG SB 1398 Fee 2k Co Atty Victim Witness Comp 2k; Facilities Renewal 13.2k; IT Enhancement 4.6k; Co Atty Grants 4k; Elections Grants 4k; Co Atty Victim Restitution 3k; ID Fill the Gap 3k; SC Conciliation 2k; SC Probation 2k; Recorder Document Storage & Retrieval 1.65k; SC County Law Library 1k; SC Local Court Automation 1k; Economic Development and Tourism .5k; COC Time Pay Fees (4k); Juvenile Ct Title IV-E (4k); Co Atty Fill the Gap (2k); Neighborhood Conservation (2k); JCA Time Pay Fees (1k); JCG Time Pay Fees (1k) Transportation Grants 16.6m previously recorded in Transportation; Sheriff Grants 1.653m; Parks & Recreation Grants 1.528m; Co Atty Grants 731k; Superior Court Grants 385k; Co Atty Law Enforcement Antiracketeering 304k; Facilities Management Grants 275k; Juvenile Title IV-E 180k; Co Atty Fill the Gap 158k; Institutional Health Grants 401k; Economic Development & Tourism 132k; Sheriff AZ Traffic Violation 100k; Co Atty Employer Sanctions 100k; SC Fill the Gap 19k; Public Defender Training 10k; ID Legal Defender Training 6k; Justice Courts Tucson Grants 2k; Community Development Grants (4.837m); School Reserve Fund (1.148m); Emergency Mgmt/Homeland Security Grants (682k); Juvenile Court Grants (383k); Co Victim Witness Comp (291k); Recorder Grants (184.36k); Forensic Science Center Grants (111k); Indigent Defense Fill the Gap (35k); Parks Special Programs (35k) No fiscal year 2012/13 budget for improvement districts Primarily due to lower clinical service utilization Primarily due to less revenue generated for Pima Animal Care Center by COT court fines Primarily due to the conclusion of Communities Putting Prevention to Work funding Decrease due to reduced public utilization resulting from economic conditions Increase is from public donations previously not budgeted Decrease due primarily to a projected decrease in inspections Increase due to the Household Hazardous Waste Program from regional Wastewater Reclamation in fiscal year 2012/13 Increase in federal grants Decrease in private grants Decrease due to Oro Valley Library change from affiliate to branch status Declining fund balance offset by higher expected interest rates Increase due to more overdue fines collected Decrease due to less donations Decrease in assessed valuations (2.204m); tax rate of $0.3460 ; increased delinquent tax collections 1.160m SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2011/2012 vs Fiscal Year 2012/2013 435,000 51,000 600,000 320,000 29,044,489 ADOPTED REVENUES FY 2011/2012 Charges for Services Charges for Services Fines and Forfeits Intergovernmental Licenses and Permits Miscellaneous Improvement Districts Special Assessment Other Special Revenue Funds & Grants Intergovernmental Health Intergovernmental Investment Earnings Fines and Forfeits Miscellaneous Employment and Training Intergovernmental Miscellaneous Environmental Quality Investment Earnings Intergovernmental Licenses and Permits Miscellaneous County Free Library Property Taxes SPECIAL REVENUE FUNDS SOURCE OF REVENUES Pima County FY 2012/2013 Adopted Budget 9-28 Development Services Licenses and Permits Intergovernmental Charges for Services Investment Earnings Miscellaneous Parking Garages Charges for Services Investment Earnings Miscellaneous Pima Health System and Services Charges for Services Investment Earnings Miscellaneous 4,900,000 0 804,739 17,200 35,200 268,500 14,400 1,991,487 0 0 0 244,380 20,000 1,834,720 61,013,127 31,345 17,000 2,541,905 102,500 1,638,500 48,056,218 43,773,313 63,090,152 63,090,152 4,776,070 76,782 876,046 10,009 209,321 3,655,905 0 937,000 53,977,280 Charges for Services Investment Earnings Miscellaneous TOTAL CAPITAL PROJECTS ENTERPRISE FUNDS 49,384,375 228,869,089 TOTAL SPECIAL REVENUE FUNDS CAPITAL PROJECTS Intergovernmental 90,200 120,000 46,964,305 1,092,569 264,683 120,061 117,831 47,811,694 821,600 170,900 65,603,403 65,603,403 153,000 1,628,000 12,000 455,000 38,700 1,496,700 12,000 380,800 DEBT SERVICE Taxes TOTAL DEBT SERVICE 1,050,000 3,278,300 12,000 50,700 1,050,000 3,151,400 10,000 35,600 235,328,436 35,000 105,500 18,909,828 25,000 ADOPTED REVENUES FY 2012/2013 35,000 180,500 20,178,268 25,000 ADOPTED REVENUES FY 2011/2012 (61,013,127) (31,345) (17,000) 24,120 (5,600) 156,767 123,930 (76,782) (71,307) 7,191 (174,121) (1,114,000) 102,500 701,500 (5,921,062) (5,611,062) (2,513,251) (2,513,251) 6,459,347 (29,861) 2,169 (847,389) 270,969 93,783 114,300 131,300 0 74,200 0 126,900 2,000 15,100 0 (75,000) (1,268,440) 0 CHANGE EXPLANATION All operations were outsourced in fiscal year 2011/12 All operations were outsourced in fiscal year 2011/12 All operations were outsourced in fiscal year 2011/12 Increased charges to other County departments for increased usage Lower expected interest rates Increased revenues are from bus pass sales previously recorded in Human Resources Increase is due primarily to a change in revenue classification Decrease is due to the phasing out of federal grant as part of the American Recovery and Reinvestment Act Decrease is due primarily to a change in revenue classification Increase due to higher expected interest rates Decrease is due primarily to a reduction in violation collections Decrease primarily due to reduced funding from federal (5.4m), federal stimulus (2.8m); partially offset by increases in state 1.2m, city participation 1m and RTA sales tax 491k Decreases primarily due to decreased contributions from developers and other outside sources Interest earned on the proceeds of the sale of land Increase in private donations Decrease primarily due to decline in secondary property values Decrease due to a decrease in impact fees Increase due to higher expected interest rates Decrease is primarily due to a reduction in federal grants revenue and remaining grants now being recorded in Increase due primarily to an increase in permit requests and inspections Increase due primarily to revenue includes County rental properties, an increase in reimbursements for damages to property and an increase in cost recovery reimbursements Increase in special events revenue. Reclassification of revenue from miscellaneous for facility usage for shows, fundraising events Car rental surcharge increase 163k; RV space surcharge decrease 32k Increase due primarily to an increase in usage of landfills Increase due to higher expected interest rates Increase due primarily to the sale of recyclable items Decrease due to lower collections of protected riparian habitats disturbances assessments Decrease due to reduction in secondary net assessed value of real and secured personal property SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2011/2012 vs Fiscal Year 2012/2013 Regional Flood Control District Investment Earnings Miscellaneous Property Taxes Charges for Services Solid Waste Intergovernmental Charges for Services Investment Earnings Miscellaneous Stadium District Charges for Services Intergovernmental Investment Earnings Miscellaneous Transportation Charges for Services Investment Earnings Intergovernmental Licenses and Permits Miscellaneous SOURCE OF REVENUES Pima County FY 2012/2013 Adopted Budget 9-29 18,600 172,260,097 24,262 1,449,066 7,045,000 1,122,656 189,951,207 990,329,374 1,044,229,924 ADOPTED REVENUES FY 2012/2013 18,600 159,899,483 24,262 399,208 6,000,000 82,000 235,532,353 ADOPTED REVENUES FY 2011/2012 TOTAL REVENUES TOTAL INTERNAL SERVICE FUNDS Fleet Services Charges for Services Investment Earnings Intergovernmental Memo Revenue Miscellaneous Print Shop Charges for Services Investment Earnings Risk Management Charges for Services Investment Earnings Miscellaneous Telecommunications Charges for Services Investment Earnings Miscellaneous INTERNAL SERVICE FUNDS 16,085,010 521,602 17,400 5,372,790 10,575 83,728 42,535,505 1,032,864,879 4,749,474 9,602 77,740 41,605,928 1,085,835,852 873,000 1,400 988,000 2,000 19,035,648 521,602 17,400 18,000,000 125,000 975,000 115,000 355,000 14,724,462 100,000 975,000 50,000 355,000 (52,970,973) 623,316 973 5,988 929,577 (2,950,638) 0 0 (115,000) (600) 3,275,538 25,000 0 65,000 0 (53,900,550) 0 12,360,614 0 1,049,858 1,045,000 1,040,656 (45,581,146) CHANGE EXPLANATION Increase in number of network users, increased number of radio users and charges Increasing cash balance Increased reimbursements from non-County agencies using services Decreased liability and health premiums Decrease in demand for printing services provided to County departments Lower than expected cash balance Increase due to expected sales of fixed assets Increase in the mileage rate charge for increased fuel, oil and lubricant costs Increase due to higher expected cash balance Increase due to expected interest collected from bonds sold and invested in LGIP Increase in developer contribution Increase due to interest penalties for uncollected connection fees Increase due primarily to approved phased rate increase from July 2012 SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2011/2012 vs Fiscal Year 2012/2013 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY GRAND TOTAL ALL FUNDS Regional Wastewater Reclamation Licenses and Permits Charges for Services Fines and Forfeits Investment Earnings Memo Revenue Miscellaneous TOTAL ENTERPRISE FUNDS SOURCE OF REVENUES Pima County FY 2012/2013 Adopted Budget This page intentionally left blank. 9-30 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM General Fund Functional Area / Department / Program Special Revenue Total Expenditures Debt Service COUNTY ADMINISTRATION Assessor Administration Assessor Statutory Mandates Total Assessor 2,351,677 6,283,376 - - 2,351,677 6,283,376 8,635,053 - - 8,635,053 Board of Supervisors Board of Supervisors Total Board of Supervisors 1,971,080 - - 1,971,080 1,971,080 - - 1,971,080 707,173 564,538 - - 707,173 564,538 1,271,711 - - 1,271,711 790,464 - - 790,464 Clerk of the Board Administration Management Document and Micrographics Mgmt Total Clerk of the Board Communications Office Communications Office Total Communications Office 790,464 - - 790,464 County Administrator County Administrator Total County Administrator 1,430,082 - - 1,430,082 1,430,082 - - 1,430,082 Elections Elections Total Elections 5,040,503 1,166,220 - 6,206,723 5,040,503 1,166,220 - 6,206,723 Finance & Risk Management Administration Budget Departmental Analysis Financial Control & Reporting Financial Management & Audit Financial Operations Grants Management Revenue Management Total Finance & Risk Management 1,654,582 1,517,493 350,091 1,271,789 643,387 2,311,053 944,209 599,989 53,275 - 1,654,582 1,517,493 350,091 1,271,789 643,387 2,311,053 944,209 653,264 9,292,593 53,275 - 9,345,868 Forensic Science Center Forensic Science Center Total Forensic Science Center 2,993,658 286,526 - 3,280,184 2,993,658 286,526 - 3,280,184 501,603 1,207,549 345,428 - - 501,603 1,207,549 345,428 1,155,827 - - 1,155,827 3,210,407 - - 3,210,407 11,088,321 171,704 - 11,260,025 11,088,321 171,704 - 11,260,025 Human Resources Administration Benefits/Wellness/Reports and Records Compensation/Classification/Recruitment/Dept HR Support Employment Rights, FMLA, E-Verify & Training Total Human Resources Information Technology Information Technology Total Information Technology 10-1 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM General Fund Functional Area / Department / Program Non Departmental Contingency Debt Service General Government Revenues Non Departmental Total Non Departmental Special Revenue Total Expenditures Debt Service 34,605,458 705,000 7,407,170 508,488 112,966,351 - 34,605,458 112,966,351 705,000 7,915,658 42,717,628 508,488 112,966,351 156,192,467 504,249 - 415,702 1,000,000 - 919,951 1,000,000 504,249 1,415,702 - 1,919,951 530,858 580,396 911,162 289,036 - - 530,858 580,396 911,162 289,036 2,311,452 - - 2,311,452 Recorder Administration Information Services Recorder Division Voter Registration Total Recorder 406,092 906,634 2,206,749 1,328,816 192,000 - 406,092 1,328,816 906,634 2,398,749 3,519,475 1,520,816 - 5,040,291 Treasurer Treasurer Operations Total Treasurer 2,492,207 364,373 - 2,856,580 2,492,207 364,373 - 2,856,580 97,268,883 5,487,104 112,966,351 215,722,338 Office of Emergency Management & Homeland Security Emergency Mgt/Homeland Security OEM Radio System Total Office of Emergency Management & Homeland Security Procurement Administration Design & Construction Materials & Services Vendor Relations & SBE Program Total Procurement Total COUNTY ADMINISTRATION INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY COUNTY ADMINISTRATION Finance & Risk Management Print Shop Risk Management 862,671 16,830,928 Total Finance & Risk Management 17,693,599 Information Technology Telecommunications 4,754,431 Total Information Technology 4,754,431 Total Internal Service - COUNTY ADMINISTRATION 10-2 22,448,030 Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Special Revenue General Fund Functional Area / Department / Program Debt Service Total Revenues COUNTY ADMINISTRATION Assessor Administration Total Assessor 3,000 - - 3,000 3,000 - - 3,000 Clerk of the Board Administration Management Total Clerk of the Board 2,100 - - 2,100 2,100 - - 2,100 Communications Office Communications Office Total Communications Office 110,500 - - 110,500 110,500 - - 110,500 Elections Elections Total Elections 947,000 1,158,291 - 2,105,291 947,000 1,158,291 - 2,105,291 25,000 - - 25,000 25,000 - - 25,000 1,283,000 250,000 - 1,533,000 1,283,000 250,000 - 1,533,000 Human Resources Benefits/Wellness/Reports and Records Total Human Resources 335,736 - - 335,736 335,736 - - 335,736 Information Technology Information Technology Total Information Technology 517,628 4,600 - 522,228 517,628 4,600 - 522,228 417,331,771 3,880,000 - 63,090,152 - 63,090,152 417,331,771 3,880,000 421,211,771 - 63,090,152 484,301,923 - 417,126 - 417,126 - 417,126 - 417,126 3,000 - - 3,000 3,000 - - 3,000 1,865,180 152,717 752,380 600 - 752,380 1,865,180 153,317 2,017,897 752,980 - 2,770,877 Finance & Risk Management Financial Operations Total Finance & Risk Management Forensic Science Center Forensic Science Center Total Forensic Science Center Non Departmental Debt Service General Government Revenues Non Departmental Total Non Departmental Office of Emergency Management & Homeland Security Emergency Mgt/Homeland Security Total Office of Emergency Management & Homeland Security Procurement Vendor Relations & SBE Program Total Procurement Recorder Information Services Recorder Division Voter Registration Total Recorder 10-3 Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area / Department / Program Treasurer Treasurer Operations Total Treasurer Total COUNTY ADMINISTRATION Special Revenue Debt Service Total Revenues 600 102,500 - 103,100 600 102,500 - 103,100 426,457,232 2,685,497 63,090,152 492,232,881 INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY COUNTY ADMINISTRATION Finance & Risk Management Print Shop Risk Management 874,400 16,624,012 Total Finance & Risk Management 17,498,412 Information Technology Telecommunications 5,467,093 Total Information Technology 5,467,093 Total Internal Service - COUNTY ADMINISTRATION 10-4 22,965,505 Pima County FY2012/2013 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program COUNTY ADMINISTRATION Assessor Administration Assessor Statutory Mandates Total Assessor 45.0 110.0 Board of Supervisors Board of Supervisors Total Board of Supervisors 23.7 155.0 23.7 Clerk of the Board Administration Management Document and Micrographics Mgmt Total Clerk of the Board 7.0 9.0 16.0 Communications Office Communications Office Total Communications Office 10.0 County Administrator County Administrator Total County Administrator 11.2 Elections Elections Total Elections 16.5 Finance & Risk Management Administration Budget Departmental Analysis Financial Control & Reporting Financial Management & Audit Financial Operations Grants Management Print Shop Revenue Management Risk Management Total Finance & Risk Management 20.0 14.5 29.0 20.9 18.1 37.5 28.5 9.0 24.5 29.2 10.0 11.2 16.5 231.2 Forensic Science Center Forensic Science Center Total Forensic Science Center 31.0 Human Resources Administration Benefits/Wellness/Reports and Records Compensation/Classification/Recruitment/Dept HR Support Employment Rights, FMLA, E-Verify & Training Total Human Resources 8.3 13.5 12.8 14.5 31.0 Information Technology Information Technology Telecommunications Total Information Technology 49.1 140.0 26.0 166.0 10-5 Pima County FY2012/2013 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program Office of Emergency Management & Homeland Security Emergency Mgt/Homeland Security OEM Radio System Total Office of Emergency Management & Homeland Security 8.6 9.1 17.7 Procurement Administration Design & Construction Materials & Services Vendor Relations & SBE Program Total Procurement 7.0 7.0 11.7 6.0 Recorder Administration Information Services Recorder Division Voter Registration Total Recorder 4.0 13.0 17.0 13.0 Treasurer Treasurer Operations Total Treasurer 38.5 31.7 47.0 38.5 Total COUNTY ADMINISTRATION 844.6 10-6 Pima County FY 2012/2013 Adopted Budget Assessor Expenditures: 8,635,053 Revenues: FTEs 3,000 155.0 Function Statement: Locate, identify, list, value, and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Mandates: ARS Title 42: Taxation Expenditures by Program Administration 27.23% Assessor Statutory Mandates 72.77% Sources of All Funding Department Revenue 0.03% General Fund Support 99.97% 10-7 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Assessor FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Assessor Statutory Mandates 2,269,136 5,268,300 2,393,852 6,060,854 2,351,677 6,283,376 Total Expenditures 7,537,436 8,454,706 8,635,053 Administration 9,531 3,000 3,000 Total Revenues 9,531 3,000 3,000 7,527,905 8,451,706 8,632,053 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 7,537,436 8,454,706 8,635,053 Administration Assessor Statutory Mandates 47.5 113.0 46.5 108.5 45.0 110.0 Total Staffing (FTEs) 160.5 155.0 155.0 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 10-8 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Assessor Program: Administration Function Provide administrative, managerial, and network support for all functions in the Pima County Assessor's Office. Description of Services Administer, direct, and manage County personnel policies and procedures and provide personnel and payroll services for the Assessor's Office. Budget and monitor the use of public funds. Monitor procurement and operational services. Manage and direct information systems administration. Develop electronic methods to enhance processing of tabular and graphic data. Ensure compliance with statutory mandates. Program Goals and Objectives - Ensure the proper and timely performance of all functions mandated to the Assessor by law - Maintain a local area network system with current technologies Program Performance Measures ARS Title 42 statutory mandates met Computer systems maintained and upgraded for most efficiency FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned yes yes yes yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,980,785 268,663 19,688 2,126,143 257,709 10,000 2,063,837 277,840 10,000 2,269,136 2,393,852 2,351,677 Miscellaneous Revenue 9,531 3,000 3,000 Operating Revenue Sub-Total 9,531 3,000 3,000 2,259,605 2,390,852 2,348,677 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,269,136 2,393,852 2,351,677 47.5 46.5 45.0 Program Funding by Source Revenues General Fund Support Program Staffing FTEs 10-9 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Assessor Program: Assessor Statutory Mandates Function Administer and direct statutory mandates, legislative changes, and Arizona Department of Revenue guidelines. Maintain and manage mandates of the Arizona Department of Commerce and the U.S. Department of Commerce. Description of Services Identify, classify, value, and list taxable property in Pima County. List, locate, value, and classify new construction and additions to both real and personal property. Accept, review, route, update and respond to petitions filed during the Administrative Appeal process, Notices of Error, and Notices of Claim. Defend established values during the Administrative Appeal, Notice of Error, and Notice of Change processes. Accept, review, and grant exemption status and legislative freeze to qualifying applicants as mandated. Maintain parcel maps and parcel files; create and maintain all taxing authority boundaries. Program Goals and Objectives - Comply with statutory mandates - Transmit personal property valuations to the county treasurer by August 25 - Mail personal property notices of value by August 30 - Rule on each petition for administrative review of personal property valuation or classification within twenty days after it is filed - Identify real property subject to taxation by December 15 - Complete the assessment roll, attach the assessor's certificate, and deliver the certified roll and all assessment lists from which the roll was compiled to the Clerk of the Board of Supervisors by December 20 - Determine the full cash value of such property by January 1 - Transmit and certify to the property tax oversight commission and to the governing bodies of political subdivisions or districts in the County the values that are required to compute the levy limit by February 10 - Determine the limited property value of school districts and transmit the values to the county school superintendent by February 10 - Transmit to the staff of the joint legislative budget committee and to the governor's office of strategic planning and budgeting the values required to compute the truth in taxation rates by February 10 - Notify each purchaser or owner of record of real property's full cash value and the limited property value, if applicable, to be used for assessment purposes by March 1 - Process and respond to Exemption and Legislative Freeze requests - Consider and rule on each petition for assessor review of improper real property valuation or classification by August 15 FY 2010/2011 Actual Program Performance Measures Percent of responses made to Exemption and Legislative freeze requests Percent of responses made to Administrative Appeals, Notices of Errors, and Notices of Claim Personal and real property valuations determined Taxpayers provided with notice of values for all personal and real property Assessment roll and lists prepared and delivered Values for levy limits, school districts, and truth in taxation rates prepared and transmitted 10-10 FY 2011/2012 Estimated FY 2012/2013 Planned 100% 100% 100% 100% 100% 100% yes yes yes yes yes yes yes yes yes yes yes yes Pima County FY 2012/2013 Adopted Budget Program Summary Department: Assessor Program: Assessor Statutory Mandates FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 4,847,742 420,558 5,496,214 564,640 5,797,006 486,370 5,268,300 6,060,854 6,283,376 5,268,300 6,060,854 6,283,376 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 5,268,300 6,060,854 6,283,376 113.0 108.5 110.0 Program Funding by Source General Fund Support Program Staffing FTEs 10-11 This page intentionally left blank. 10-12 Pima County FY 2012/2013 Adopted Budget Board of Supervisors Expenditures: 1,971,080 Revenues: FTEs 0 23.7 Function Statement: Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Mandates: ARS Title 11, Chapter 2: Board of Supervisors Expenditures by Program Board of Supervisors 100% Sources of All Funding General Fund Support 100% 10-13 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Board of Supervisors FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Board of Supervisors 1,731,696 1,922,807 1,971,080 Total Expenditures 1,731,696 1,922,807 1,971,080 Board of Supervisors 4 - - Total Revenues 4 - - 1,731,692 1,922,807 1,971,080 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,731,696 1,922,807 1,971,080 Board of Supervisors 24.0 23.4 23.7 Total Staffing (FTEs) 24.0 23.4 23.7 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 10-14 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Board of Supervisors Program: Board of Supervisors Function Fulfill the duties and responsibilities set forth in Arizona Revised Statute Title 11, Chapter 2. Description of Services Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public funds. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Levy taxes. Program Goals and Objectives - Adopt a balanced budget - Manage growth in a way that provides maximum benefits to residents, minimizes future taxes, and achieves community and environmental goals - Maintain a General Fund reserve at a minimum of five percent of General Fund Revenues - Make economic development more effective, accountable, and regional - Continue supporting Tucson Regional Economic Opportunities (TREO)/Job Path - Partner with citizens to abate graffiti to protect neighborhoods and maintain quality of life Program Performance Measures Adopted primary property tax levy County funding support for TREO/Job Path General Fund reserve as a percentage of General Fund revenues Meetings required by statute held on time Balanced budget adopted Neutral primary tax levy as defined by Truth in Taxation statute adopted County funding provided for graffiti abatement FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $296,197,333 $677,349 5% yes yes yes $284,023,289 $721,473 8% yes yes yes $275,951,044 $781,473 7% yes yes yes yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,626,243 93,285 12,168 1,710,177 212,630 - 1,773,925 197,155 - 1,731,696 1,922,807 1,971,080 4 - - 4 - - Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 10-15 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Board of Supervisors Program: Board of Supervisors 1,731,692 1,922,807 1,971,080 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,731,696 1,922,807 1,971,080 24.0 23.4 23.7 General Fund Support Program Staffing FTEs 10-16 Pima County FY 2012/2013 Adopted Budget Clerk of the Board Expenditures: 1,271,711 Revenues: FTEs 2,100 16.0 Function Statement: Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors (Board). Administer the County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Mandates: ARS Title 4: Alcoholic Beverages; Title 5: Amusements and Sports; Title 11: Counties; Title 12: Courts and Civil Proceedings; Title 35: Public Finances; Title 36: Public Health and Safety; Title 38: Public Officers and Employees; Title 39: Public Records, Printing and Notices; Title 41: State Government; Title 42: Taxation; and Title 48: Special Taxing Districts; Board of Supervisors' Policy C 4.2: Pima County Records Management Program Expenditures by Program Document & Micrographic Mgmt 44.39% Administration/ Management 55.61% Sources of All Funding Department Revenue 0.17% General Fund Support 99.83% 10-17 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Clerk of the Board FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Management Document and Micrographics Mgmt 593,126 528,301 700,775 546,734 707,173 564,538 1,121,427 1,247,509 1,271,711 Administration Management Document and Micrographics Mgmt 4,994 9 2,100 - 2,100 - Total Revenues 5,003 2,100 2,100 1,116,424 1,245,409 1,269,611 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,121,427 1,247,509 1,271,711 7.0 9.0 7.0 9.0 7.0 9.0 16.0 16.0 16.0 Total Expenditures Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Administration Management Document and Micrographics Mgmt Total Staffing (FTEs) 10-18 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Clerk of the Board Program: Administration Management Function Record and publish all proceedings of the Board of Supervisors (Board). Preserve and file all accounts acted upon by the Board. Serve as the official filing office for all litigation and claims against Pima County. Process, preserve, and file all petitions, licenses, and applications. Publicize and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Description of Services Coordinate, prepare, and post the Board meeting agendas/addendums including e-agenda. Record and e-post digital audio from Board meetings. Transcribe and publish Board meeting minutes to the Internet. Process Board meeting paperwork for execution/recordation/distribution. Maintain permanent record for minutes, resolutions, and ordinances. Maintain indexing system for document research and retrieval. Provide for the publication of the Pima County Code. Receive and process litigation and claims. Fulfill/forward requests for public records. Process various types of liquor licenses, bingo, and fireworks permit applications. Provide coordinator training, maintain membership records, and officially post notices for boards, commissions, and committees. Maintain, e-post, and distribute Board policies. Perform all duties relating to special taxing districts, i.e. fire district creations/annexations and reporting requirements. Perform all other duties as required by law, rule or order of the Board. Program Goals and Objectives - Perform duties within statutorily mandated deadlines - Provide efficient and accurate responses to inquiries by County departments and the general public - Migrate all ordinances to DMS for web portal access to comply with Senate Bill 1598, Regulatory Bill of Rights - Perform long term conversion of microfilmed records into searchable text files for migration to Countywide standard Document Management System (DMS) FY 2010/2011 Actual Program Performance Measures Notices/agendas posted as statutorily required Minutes prepared for approval as statutorily required Ordinances are migrated to DMS Microfilmed records converted to searchable text files and migrated to DMS Paper records migrated to DMS FY 2011/2012 Estimated FY 2012/2013 Planned 100% 100% n/a 5% 100% 100% 70% 20% 100% 100% 100% 50% 20% 70% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 496,791 96,335 494,288 206,487 509,979 197,194 593,126 700,775 707,173 3,500 326 1,168 2,000 100 2,000 100 4,994 2,100 2,100 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-19 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Clerk of the Board Program: Administration Management 588,132 698,675 705,073 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 593,126 700,775 707,173 7.0 7.0 7.0 General Fund Support Program Staffing FTEs 10-20 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Clerk of the Board Program: Document and Micrographics Mgmt Function Provide an efficient and effective Pima County Records Management Program in accordance with Arizona Revised Statute 41-1346 and Board of Supervisors Policy C 4.2. Description of Services Administer the Pima County Records Management Program. Establish guidelines and training programs for County personnel. Provide efficient and cost effective storage of inactive paper records. Access, retrieve, and deliver records to departments upon request. Provide for and certify the destruction of confidential and non-confidential records. Create and maintain comprehensive department record retention schedules. Provide guidance on the requirements for document imaging implementation. Provide document capturing and microfilm scanning services to County departments and other jurisdictions. Create microfilm for permanent records. Provide web-based records management training and services. Provide secure vault storage for microfilmed records. Program Goals and Objectives - Reduce storage of long term paper records by preserving on microfilm and/or digital image - Update department record retention schedules to incorporate new bucket record series from the State - Reduce/eliminate the need for custom approved department record retention schedules - Create digital file to replace use of duplicate microfilm - Digitize microfilm images for department use FY 2010/2011 Actual Program Performance Measures Reduction in paper records stored Transition Record Retention Schedules from Custom to Bucket Provide department digital images to replace microfilm FY 2011/2012 Estimated 2% n/a n/a FY 2010/2011 Actual FY 2012/2013 Planned 3% 15% 15% 6% 40% 25% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 463,225 65,076 462,888 83,846 485,343 79,195 528,301 546,734 564,538 9 - - 9 - - 528,292 546,734 564,538 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 528,301 546,734 564,538 9.0 9.0 9.0 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-21 This page intentionally left blank. 10-22 Pima County FY 2012/2013 Adopted Budget Communications Office Expenditures: 790,464 Revenues: FTEs 110,500 10.0 Function Statement: Effectively communicate the various programs and services available to the public. Work with the Information Technology Department to develop a new interactive County website. Provide graphic design services to all County departments. Mandates: None Expenditures by Program Communications Office 100% Sources of All Funding Department Revenue 13.98% General Fund Support 86.02% 10-23 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Communications Office FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Communications Office 500,068 860,907 790,464 Total Expenditures 500,068 860,907 790,464 Communications Office 90,457 110,500 110,500 Total Revenues 90,457 110,500 110,500 409,611 750,407 679,964 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 500,068 860,907 790,464 Communications Office 5.5 10.4 10.0 Total Staffing (FTEs) 5.5 10.4 10.0 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 10-24 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Communications Office Program: Communications Office Function Provide information about County programs and activities to the general public, the media, and County employees in print and electronically via the Internet. Provide graphic design, photography and video services to other departments within County government. Description of Services Assist in the design and implementation of Pima County website; establish and manage content governance and social media policies for employee use of the Internet; prepare news releases and informational brochures on all facets of County government; design and distribute historical publications on Pima County topics; promote County enterprises such as capital improvement projects and events at Kino Sports Stadium; provide photography and video presentations for broadcast internally and externally; and act as media consultant and intermediary for all departments. Program Goals and Objectives - Increase revenues and decrease expenses to minimize General Fund impact - Increase graphic designer billable hours - Reduce paper usage - Create a quality control process through information gained from Process Mapping exercises - Enhance lines of communication between work force and management - Hold monthly departmental meetings to share information - Continue to establish workflow procedures through information gained from Process Mapping - Increase customer service satisfaction - Track and reduce the number of customer complaints FY 2010/2011 Actual Program Performance Measures Customer Satisfaction FY 2011/2012 Estimated n/a FY 2012/2013 Planned 100% FY 2010/2011 Actual 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 432,159 67,909 804,483 56,424 734,248 56,216 500,068 860,907 790,464 90,457 500 110,000 500 110,000 90,457 110,500 110,500 409,611 750,407 679,964 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 500,068 860,907 790,464 5.5 10.4 10.0 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-25 This page intentionally left blank. 10-26 Pima County FY 2012/2013 Adopted Budget County Administrator Expenditures: 1,430,082 Revenues: FTEs 0 11.2 Function Statement: Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all nonelected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Direct activities of the Office of Strategic Planning. Mandates: None Expenditures by Program County Administrator 100% Sources of All Funding General Fund Support 100% 10-27 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: County Administrator FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program County Administrator 1,414,863 1,496,062 1,430,082 Total Expenditures 1,414,863 1,496,062 1,430,082 County Administrator 12,505 - - Total Revenues 12,505 - - 1,402,186 1,496,062 1,430,082 - - - 172 - - - - - 1,414,863 1,496,062 1,430,082 County Administrator 13.8 11.8 11.2 Total Staffing (FTEs) 13.8 11.8 11.2 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-28 Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Administrator Program: County Administrator Function Carry out the policies and attain goals established by the Board of Supervisors. Description of Services Administer and oversee all non-elected official department operations. Provide management, coordination, and communications on all legislative issues and intergovernmental needs. Program Goals and Objectives - Implement the Board of Supervisors' policies - Complete mandated reports - Review department budget requests and submit recommendations to the Board of Supervisors - Preserve open space and public lands in order to maintain the sensitive desert environment - Continue the acquisition of open space FY 2010/2011 Actual Program Performance Measures Natural area acres acquired as part of the Conservation Acquisition Program Board requests met Mandated reports completed Department budget requests reviewed FY 2011/2012 Estimated FY 2012/2013 Planned 292 20 1,500 yes yes yes yes yes yes yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,308,654 106,209 1,217,761 278,301 1,165,513 264,569 1,414,863 1,496,062 1,430,082 12,160 517 (172) - - 12,505 - - 1,402,186 1,496,062 1,430,082 - - - 172 - - Other Funding Sources - - - Total Program Funding 1,414,863 1,496,062 1,430,082 13.8 11.8 11.2 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-29 This page intentionally left blank. 10-30 Pima County FY 2012/2013 Adopted Budget Elections Expenditures: 6,206,723 Revenues: FTEs 2,105,291 16.5 Function Statement: Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, school districts, fire districts, and any other special district within Pima County). Serve as the filing office for candidate nomination filings and campaign finance reports. Responsible for all reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach to the Native American community. Provide assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Mandates: ARS Title 16: Elections and Electors Expenditures by Program Elections 100% Sources of All Funding Fund Balance Decrease 0.13% Department Revenue 33.92% General Fund Support 65.95% 10-31 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Elections FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Elections 4,458,106 3,985,431 6,206,723 Total Expenditures 4,458,106 3,985,431 6,206,723 Elections 1,003,527 1,459,291 2,105,291 Total Revenues 1,003,527 1,459,291 2,105,291 3,462,058 2,514,231 4,093,503 - - - (7,479) 11,909 7,929 - - - 4,458,106 3,985,431 6,206,723 Elections 16.0 16.0 16.5 Total Staffing (FTEs) 16.0 16.0 16.5 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-32 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Elections Program: Elections Function Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions that contract with the County. Description of Services Conduct elections pursuant to all federal and state laws and regulations, and provide election support to all jurisdictions (cities, towns, schools, fire districts, and any other special districts within Pima County) that contract with the County. Serve as the filing office for candidates' nomination filings and for campaign finance reports. Responsible for redefining precincts and redistricting as required by the Board of Supervisors (BOS). Conduct community outreach and assistance to ensure compliance with the Americans with Disabilities Act (ADA) and the Voting Rights Act. Program Goals and Objectives - Conduct fair and open elections Comply with all federal and state mandates and statutes Continue election integrity reform efforts Improve elections security Improve communications with political party chairpersons FY 2010/2011 Actual Program Performance Measures Sample ballots mailed on time Polling places ADA compliant Polling places with voting devices for visually impaired voters Voted, spoiled, and blank ballots tracked and logged Twice the required number of precincts ballots hand-counted to verify computer tabulation Election databases released immediately after the BOS canvasses an official election Monthly meetings with Elections and Integral Committees held FY 2011/2012 Estimated FY 2012/2013 Planned 100% 100% 100% 100% yes 100% 100% 100% 100% yes 100% 100% 100% 100% yes yes yes yes yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,462,686 1,978,724 16,696 1,753,664 1,630,567 601,200 2,816,930 2,788,573 601,220 4,458,106 3,985,431 6,206,723 988,983 1,095 5,970 300,000 5,000 942,000 5,000 996,048 305,000 947,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-33 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Elections Program: Elections Revenues Intergovernmental Investment Earnings Grant Revenue Sub-Total 7,479 1,154,291 - 1,154,291 4,000 7,479 1,154,291 1,158,291 3,462,058 2,514,231 4,093,503 - - - (7,479) 11,909 7,929 Other Funding Sources - - - Total Program Funding 4,458,106 3,985,431 6,206,723 16.0 16.0 16.5 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-34 Pima County FY 2012/2013 Adopted Budget Finance & Risk Management Expenditures: 27,039,467 Revenues: FTEs 17,523,412 231.2 Function Statement: Provide centralized financial and risk management services for the County. Financial and risk management operations include administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable and receivable, payroll processing, grants oversight, records maintenance, mail services, workers' compensation, loss control and prevention, internal audit, cash management, delinquent accounts collection, and formation and collection functions of improvement districts. Mandates: ARS Title 11: Counties, Title 23: Labor, Title 34: Public Buildings and Improvements, Title 38: Public Officers and Employees, Title 41: State Government, and Title 42: Taxation; and Pima County Code 3.04: Risk Management Expenditures by Program Administration 6.12% Budget 5.61% Departmental Analysis 1.29% Financial Control & Reporting 4.70% Financial Management & Audit 2.38% Financial Operations 8.55% Grants Management 3.49% Risk Management 62.25% Revenue Management 2.42% Print Shop 3.19% Sources of All Funding Fund Balance Decrease 1.61% General Fund Support 34.03% Department Revenue 64.36% 10-35 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Finance & Risk Management FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Budget Departmental Analysis Financial Control & Reporting Financial Management & Audit Financial Operations Financial Services - PHS Grants Management Print Shop Revenue Management Risk Management 382,381 1,236,690 (18,686) 1,124,874 239,606 1,937,922 (202,732) 482,993 1,083,818 553,273 15,190,808 485,336 1,334,142 192,796 1,116,722 402,745 1,984,824 535,675 933,485 596,290 19,057,356 1,654,582 1,517,493 350,091 1,271,789 643,387 2,311,053 944,209 862,671 653,264 16,830,928 Total Expenditures 22,010,947 26,639,371 27,039,467 Administration Financial Operations Grants Management Print Shop Revenue Management Risk Management 526 29,317 16 1,010,873 5,969 21,876,725 31,000 990,000 19,574,650 25,000 874,400 16,624,012 Total Revenues 22,923,426 20,595,650 17,523,412 6,469,422 6,571,701 9,267,593 (708,726) (55,432) (181,518) (6,673,175) (472,548) 429,980 - - - 22,010,947 26,639,371 27,039,467 8.5 14.5 31.5 20.0 17.1 34.6 38.0 24.0 10.1 24.0 24.5 14.0 13.5 24.0 19.9 15.1 33.0 32.0 23.6 10.6 24.0 24.5 20.0 14.5 29.0 20.9 18.1 37.5 28.5 9.0 24.5 29.2 246.8 234.2 231.2 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Budget Departmental Analysis Financial Control & Reporting Financial Management & Audit Financial Operations Financial Services - PHS* Grants Management Print Shop Revenue Management Risk Management Total Staffing (FTEs) * Pima Health System (PHS) ceased operations September 30, 2011. 2011/2012 personnel costs for these FTEs were fully transferred out. 10-36 During fiscal years 2010/2011 and Pima County FY 2012/2013 Adopted Budget Program Summary Department: Finance & Risk Management Program: Administration Function Plan, organize, direct, and manage the operation of the Department of Finance and Risk Management. Description of Services Process payroll and accounts payable, collect delinquent receivables, monitor cash position for all County departments, administer the County's long term debt, perform internal audits, and prepare internal and external financial reports. Coordinate and monitor County budgets. Coordinate mail services. Monitor risk factors affecting finances and work force. Program Goals and Objectives - Respond promptly to requests from the Board of Supervisors, County Administrator, and departments for financial information - Complete special reports, investigations, and analyses as directed by the County Administrator - Enhance the County's financial stability - Ensure department expenditures do not exceed funding sources - Prepare debt packages for the underwriters to obtain the most advantageous interest rate possible for bonds, Water Infrastructure Finance Authority (WIFA) loans, and improvement district bonds - Maintain the County's average AA Bond Rating - Provide timely, accurate, and reliable financial information to the Board of Supervisors, County Administrator, department directors, and the public - Disseminate information through the use of the Internet and Intranet - Make annual budgets, comprehensive annual financial reports, single audit reports, selected department financial statements, loan agreements, and other reports and information easily available by posting on the Internet - Make critical procedures easily available to departments by posting on the County Intranet - Maintain integrated Countywide program for asset management, procurement, and work order management FY 2010/2011 Actual Program Performance Measures Special reports/analyses/investigations completed Debt packages prepared Financial information and reports available on Internet Critical procedures available on Internet Budgeted timelines for installation of Countywide system met Average Fitch Pima County Bond Rating of AA 3 2 100% 95% 95% yes FY 2011/2012 Estimated FY 2012/2013 Planned 3 2 100% 100% 100% yes FY 2010/2011 Actual 3 2 100% 100% 100% yes FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 293,212 89,169 426,962 58,374 1,434,033 220,549 382,381 485,336 1,654,582 Miscellaneous Revenue 526 - - Operating Revenue Sub-Total 526 - - Program Funding by Source Revenues 10-37 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Finance & Risk Management Program: Administration General Fund Support 681,628 485,336 1,654,582 (299,773) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 382,381 485,336 1,654,582 8.5 14.0 20.0 Net Operating Transfers In/(Out) Program Staffing FTEs 10-38 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Finance & Risk Management Program: Budget Function Develop and monitor Pima County's annual budget. Manage Pima County's annual property tax assembly process. Description of Services Produce the Recommended, Tentative, and Adopted Budget schedules and books. Monitor the budget and compile monthly revenue and expenditure forecasts. Respond to management's requests for financial analyses and reports. Compile the property tax levies and rates, and prepare budgets for road maintenance and street lighting improvement districts. Work with the Assessor's and Treasurer's offices to produce the property tax roll extension, print and mail property tax statements to property owners, and answer taxpayer queries via the taxpayer telephone hotline. Program Goals and Objectives - Prepare/publish budget schedules/books in a timely manner - Ensure budget schedules/books are prepared by due dates established by the County Administrator - Publish a budget document that satisfies the Government Finance Officers Association (GFOA) guidelines for effective budget presentation - Achieve rating of proficient/outstanding for each of the GFOA review criteria - Receive the GFOA Distinguished Budget Presentation Award - Provide County residents timely and accurate information regarding real and secured personal property taxes - Compile tax rates/levies by the legislated due date - Print and mail more than 400,000 tax statements at least 17 days before the tax due date - Provide informational service via the taxpayer telephone hotline, with no taxpayer complaints about such service - Prepare reliable budget projections - Prepare General Fund budget projections within 1% of year-end audited actual revenues and expenditures FY 2010/2011 Actual Program Performance Measures GFOA review criteria rating of proficient/outstanding received in 93 criteria Days tax statements mailed prior to taxes due Taxpayer complaints received re: telephone hotline Budget schedules/books produced by due dates GFOA Budget Presentation Award received Tax rates/levies compiled by due date FYE projection vs CAFR actual (General Fund) <1.0% FY 2011/2012 Estimated FY 2012/2013 Planned 93 93 93 17 0 yes yes yes yes 17 0 yes yes yes yes 17 0 yes yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 928,019 308,671 964,248 369,894 1,136,413 381,080 1,236,690 1,334,142 1,517,493 General Fund Support 1,307,825 1,334,142 1,517,493 (71,135) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,236,690 1,334,142 1,517,493 14.5 13.5 14.5 Net Operating Transfers In/(Out) Program Staffing FTEs 10-39 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Finance & Risk Management Program: Departmental Analysis Function Provide accounting, budgeting, and analysis services to County departments that do not report to elected officials. Description of Services Assist departments with annual budget preparation. Analyze revenue and expenditures for budget compliance, errors and long term trends. Assist departments with cash, revenue, and expenditure projections and budget variance explanations. Provide departments with functional monthly and periodic reports to improve planning, control, and operational monitoring. Provide account problem research and assistance as requested. Program Goals and Objectives - Provide timely, accurate and reliable information and reports to department management and other users - Perform special projects as requested - Submit annual budget request by due date - Submit monthly projections by due date - Complete department planning and control reports on time FY 2010/2011 Actual Program Performance Measures Special projects completed Percentage of annual budget requests submitted by due date Percentage of monthly projections submitted by due date Percentage of department planning and control reports completed on time FY 2011/2012 Estimated 10 75% 90% 100% FY 2012/2013 Planned 12 100% 100% 100% FY 2010/2011 Actual 10 100% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures (29,330) 10,644 159,941 32,855 339,819 10,272 (18,686) 192,796 350,091 87,680 192,796 350,091 (106,366) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding (18,686) 192,796 350,091 31.5 24.0 29.0 Program Funding by Source General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 10-40 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Control & Reporting Function Perform centralized financial reporting and accounting/finance functions for Pima County departments and funds. Monitor compliance with generally accepted accounting principles, policies, procedures, and federal, state, County laws and regulations. Serve as centralized point of coordination and contact for County financial and compliance audits. Description of Services Monitor financial activity of County funds and departments. Prepare, monitor and/or review interim and year-end financial statements for Regional Wastewater Reclamation Department, Development Services, Stadium District, Self Insurance Trust Fund, School Reserve Fund, and all accruals necessary for issuing financial statements in the Comprehensive Annual Financial Report (CAFR). Ensure all County financial statements are in compliance with U.S. generally accepted accounting principles (GAAP). Monitor implementation of all Governmental Accounting Standards Board (GASB) pronouncements. Prepare various schedules and calculations in support of the production of all audited financial statements including the CAFR. Prepare and file external and internal annual financial reports (e.g., Chief Financial Officer letter, Landfill Closure/Postclosure, Expenditure Limitation Report, Special District Reports, and the Indirect Cost Allocation Report). Reconcile cash, property tax revenues, and investments with the records of the Pima County Treasurer. Respond to management's requests for financial analyses and reports. Program Goals and Objectives - Meet December 31st deadline for submitting the County's audited Comprehensive Annual Financial Report for the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting - Complete Regional Wastewater Reclamation, Development Services, Stadium District, Local Transportation Assistance Fund II, and Risk Management audits by 10/31 - Ensure all County financial statements are in compliance with GAAP - Issue two indirect cost allocations for internal use and for use by federal grants FY 2010/2011 Actual Program Performance Measures Quarterly financial statements issued for Regional Wastewater Reclamation, Development Services, and Risk Management GFOA financial reporting award received Regional Wastewater Reclamation, Development Services, Stadium District, Local Transportation Assistance Fund II, and Risk Management audits completed by 10/31 County financial statements in compliance with GAAP Indirect cost allocations issued FY 2011/2012 Estimated FY 2012/2013 Planned 50% 100% 100% yes yes yes yes yes yes yes yes yes yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,082,012 42,862 1,066,774 49,948 1,217,999 53,790 1,124,874 1,116,722 1,271,789 General Fund Support 1,164,986 1,116,722 1,271,789 (40,112) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,124,874 1,116,722 1,271,789 20.0 19.9 20.9 Net Operating Transfers In/(Out) Program Staffing FTEs 10-41 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Management & Audit Function Perform centralized cash analysis function for County departments. Review, analyze and report Capital Improvement Program activity and ensure that internal control processes are in place and functioning. Description of Services Review and analyze County cash position; review, analyze and report all Capital Improvement Program activity; and conduct routine Countywide, operational, system, and financial audits pertaining to all County departments. Program Goals and Objectives - Prepare and analyze monthly cash flow components for the major County departments - Perform internal audits on high risk areas - Prepare the Annual Bond Update Reports for the Bond Advisory Committee FY 2010/2011 Actual Program Performance Measures Departmental cash flow analyses prepared High risk audits completed Annual Bond Update Reports prepared FY 2011/2012 Estimated 19 5 2 FY 2012/2013 Planned 19 5 2 FY 2010/2011 Actual 17 5 2 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 174,366 65,240 326,285 76,460 619,208 24,179 239,606 402,745 643,387 393,205 402,745 643,387 (153,599) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 239,606 402,745 643,387 17.1 15.1 18.1 Program Funding by Source General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 10-42 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Operations Function Perform centralized payment functions of payroll and accounts payable. Distribute County mail and maintain County records. Description of Services Process accounts payable and payroll transactions in the County's financial management systems accurately and in a timely manner. Perform accounts payable functions including paying, researching, and auditing claims. Perform payroll functions including paying County employees and researching problems. Distribute incoming and outgoing mail accurately, in a timely manner, and in accordance with federal regulations. Print, fold, seal, and mail all County expense and payroll warrants, 1099s, and W2s. Maintain records according to the County's Retention Schedule. Program Goals and Objectives - Provide excellent customer service to vendors, public and employees - Provide accurate and timely payment information to vendors and employees - Meet statutory deadlines for payroll FY 2010/2011 Actual Program Performance Measures 1099s mailed by statutory due date County payroll and expense warrants processed timely and accurately Records maintained within assigned retention schedules Employees paid in accordance with federal timelines FY 2011/2012 Estimated FY 2012/2013 Planned 100% 100% 100% 100% 100% 100% yes yes yes yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,746,529 191,393 1,777,994 206,830 2,108,883 202,170 1,937,922 1,984,824 2,311,053 29,317 31,000 25,000 29,317 31,000 25,000 2,016,062 1,953,824 2,286,053 (107,457) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,937,922 1,984,824 2,311,053 34.6 33.0 37.5 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 10-43 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Finance & Risk Management Program: Financial Services - PHS Function Provide accounting and claims processing services to Pima Heath System & Services (PHS). Description of Services Provide monthly financial statements, quarterly Arizona Health Care Cost Containment System (AHCCCS) financial reports, annual financial audit, daily claims processing, revenue and expenditure projections, and periodic analysis as requested. (Note: Personnel providing financial services to PHS occupy Finance Department positions. Their costs were transferred to PHS through September 30, 2011, when Pima County's contract with the State ended. Beginning October 1, 2011, costs for AHCCCS closure activities were transferred to the PHS Transition special revenue fund.) Program Goals and Objectives - Close out PHS business Program Performance Measures PHS business closed out FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned no yes n/a FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures (214,599) 11,867 - - (202,732) - - (202,732) - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding (202,732) - 38.0 32.0 Program Funding by Source General Fund Support Program Staffing FTEs 10-44 - Pima County FY 2012/2013 Adopted Budget Program Summary Department: Finance & Risk Management Program: Grants Management Function Plan, organize, and manage the financial and compliance elements of Pima County's grants. Description of Services Provide grant acquisition consultation, grant financial processing and administration, grant compliance facilitation, and grant technical support across Pima County's special revenue and General Fund departments. Program Goals and Objectives - Protect the interests of Pima County through centralized management of grant financial and compliance requirements - Assure full compliance with grant fiscal requirements by providing grant financial administration functions (accounting, cash flow management, expense monitoring, record keeping, reporting, fiscal closeout) - Assure grant compliance by responding to audits, monitoring corrective action plans, assuring purchasing compliance, assuring regulatory and reporting compliance, and completing sub-recipient monitoring - Meet the March 31st deadline for filing the Schedule of Expenditures and Federal Awards (SEFA) as determined by Office of Management and Budget Circular A-133 Subpart C.320 FY 2010/2011 Actual Program Performance Measures Grant reimbursement requests submitted on time Sub-recipient monitoring fulfilled SEFA deadline met Single audit free of findings FY 2011/2012 Estimated 90% yes yes no FY 2012/2013 Planned 100% yes yes yes FY 2010/2011 Actual 100% yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 446,127 36,866 503,205 32,470 910,069 34,140 482,993 535,675 944,209 16 - - 16 - - General Fund Support 534,044 535,675 944,209 Net Operating Transfers In/(Out) (51,067) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 482,993 535,675 944,209 24.0 23.6 28.5 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Program Staffing FTEs 10-45 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Finance & Risk Management Program: Print Shop Function Provide high-speed digital black & white and color printing/copying, including file manipulation; offset printing; finishing and bindery services. Provide color and black & white large-format scanning and printing, and provide bindery services. Description of Services Provide high-speed digital black & white and color printing/copying, including file manipulation, and offset press printing. Provide finishing and bindery services including collating, folding, and comb, velo, coil, tape, and steel edge binding, drilling, punching, and numbering services. Provide forms design, digital color and black & white scanning, file manipulation, large format scan/copy/print, and drymounting onto foam core. Provide pick-up and delivery service to all downtown County departments. (Note: This program was previously named Graphic Services Production.) Program Goals and Objectives - Increase revenues - Increase customer service satisfaction - Maintain quality control through Process Mapping - Ensure press jobs are ready within 10 days - Track and reduce the number of customer complaints FY 2010/2011 Actual Program Performance Measures Quality Control - number of jobs reworked in-house Number of customer complaints Press jobs ready in 10 days Revenues increased FY 2011/2012 Estimated 0 5 94% no FY 2012/2013 Planned 0 3 97% no FY 2010/2011 Actual 0 0 100% yes FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Depreciation Total Program Expenditures 540,749 509,464 33,605 580,349 341,753 11,383 491,617 358,680 12,374 1,083,818 933,485 862,671 723 1,010,150 2,000 988,000 1,400 873,000 1,010,873 990,000 874,400 General Fund Support - - - Net Operating Transfers In/(Out) - (2,184) (2,449) 72,945 (54,331) (9,280) Other Funding Sources - - - Total Program Funding 1,083,818 933,485 862,671 10.1 10.6 9.0 Program Funding by Source Investment Earnings Charges for Services Other Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 10-46 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Finance & Risk Management Program: Revenue Management Function Establish accounts receivables, manage, collect, and account for debts owed to Pima County for a variety of services. Description of Services Establish accounts receivable and billing. Account for receivables and distribute collected funds. Provide for collection and enforcement of delinquent accounts. Manage revenue contracts. Provide formation services and fiscal monitoring of all phases of the Improvement District process. Program Goals and Objectives - Develop and implement new strategies to reduce outstanding accounts receivable balances and increase collections by 3% per year - Implement innovation where feasible to increase speed and accuracy of receipt posting FY 2010/2011 Actual Program Performance Measures Average number of days to credit revenue to appropriate department Collections increase FY 2011/2012 Estimated FY 2012/2013 Planned 3 2 1 2% 2% 3% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 529,814 23,459 560,830 35,460 600,915 52,349 553,273 596,290 653,264 5,312 - - 5,312 - - 500 157 - - 657 - - 486,724 550,461 599,989 Net Operating Transfers In/(Out) 49,000 48,265 - Fund Balance Decrease/(Increase) 11,580 (2,436) 53,275 Other Funding Sources - - - Total Program Funding 553,273 596,290 653,264 24.0 24.0 24.5 Program Funding by Source Charges for Services Operating Revenue Sub-Total Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Program Staffing FTEs 10-47 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Finance & Risk Management Program: Risk Management Function Direct the risk management program for the County, Regional Flood Control District, Stadium District, and Library District including insurance procurement, trust fund management, risk analysis, safety and loss prevention consultations, inspections, and training. Manage Workers' Compensation and Occupational Medicine programs. Comply with Environmental, Occupational Safety and Health Administration, and other related laws and regulations. Adjust tort and property claims, manage environmental and tort litigation, and provide funding for losses. Fund unemployment insurance and self-insured employee dental benefits. Description of Services Manage the County's trust fund and administer the self-insurance and insurance programs. Administer a comprehensive risk reduction program. Protect and conserve the County's human, financial, and physical assets. Provide funding to pay for losses without large disruptions of departmental budgets. Minimize the County's total net cost of Risk Management functions. Allocate Risk Management costs to County departments using appropriate methodology. Represent the County for reimbursements from insurance carriers. Provide safety, loss prevention, and industrial hygiene regulatory administration, training, inspection, and consulting. Conduct safety investigations and analyses. Identify safety improvements for regulatory compliance and employee/citizen safety. Provide technical support on environmental issues. Manage liability and workers' compensation programs including adjust, defend, and fund liability and workers' compensation claims. Provide medical surveillance to County departments and employees. Program Goals and Objectives - Procure insurance in a timely manner - Maintain a balance between cost and coverage - Provide safety services to departments - Support departmental safety/loss prevention - Manage program and related funds - Maintain minimum disruption to the County's overall budget - Investigate liability claims in a timely manner - Adjust and pay claims using industry best practices - Investigate workers' compensation claims in a timely manner - Begin lost time investigations within 3 days of notice - Ensure workers' compensation claims are accepted or denied in a timely manner - Comply with appropriate laws, rules and policies FY 2010/2011 Actual Program Performance Measures Safety investigations and audits conducted for County departments Liability claim forms sent within 3 business days of request Workers' Compensation lost time investigations begun within 3 days of notice Workers' Compensation claims accepted or denied within the statutory period Insurance procured before renewal date Statement of Values updated annually FY 2011/2012 Estimated FY 2012/2013 Planned 35 20 20 95% 95% 95% 95% 100% 100% 100% 100% 100% yes yes yes yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Depreciation Total Program Expenditures 10-48 1,635,435 13,525,997 29,376 2,222,579 16,767,689 67,088 2,652,665 14,142,264 13,750 22,249 15,190,808 19,057,356 16,830,928 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Finance & Risk Management Program: Risk Management Program Funding by Source Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total 347,658 443,675 21,085,392 17,400 521,602 19,035,648 17,400 521,602 16,085,010 21,876,725 19,574,650 16,624,012 General Fund Support - - - 71,783 (101,513) (179,069) (6,757,700) (415,781) 385,985 Other Funding Sources - - - Total Program Funding 15,190,808 19,057,356 16,830,928 24.5 24.5 29.2 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-49 This page intentionally left blank. 10-50 Pima County FY 2012/2013 Adopted Budget Forensic Science Center Expenditures: 3,280,184 Revenues: FTEs 1,533,000 31.0 Function Statement: Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Mandates: ARS Title 11, Chapter 3, Article 12: County Medical Examiner Expenditures by Program Forensic Science Center 100% Sources of All Funding Fund Balance Decrease 1.11% Department Revenue 46.74% General Fund Support 52.15% 10-51 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Forensic Science Center FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Forensic Science Center 3,287,473 3,116,858 3,280,184 Total Expenditures 3,287,473 3,116,858 3,280,184 Forensic Science Center 1,612,769 1,355,858 1,533,000 Total Revenues 1,612,769 1,355,858 1,533,000 1,644,775 1,761,000 1,710,658 - - - 29,929 - 36,526 - - - 3,287,473 3,116,858 3,280,184 Forensic Science Center 27.0 27.5 31.0 Total Staffing (FTEs) 27.0 27.5 31.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-52 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Forensic Science Center Program: Forensic Science Center Function Perform investigations regarding individuals whose deaths are under the jurisdiction of the Office of the Medical Examiner as mandated by ARS Title 11, Chapter 3, Article 12: County Medical Examiner. Description of Services Perform death investigation functions to include autopsies, certifying cause and manner of death, information gathering, report preparation, and court testimony. Provide these services, upon request and for a fee, to other counties in Arizona. Program Goals and Objectives - Maintain the highest possible quality death investigation standards - Respond to requests for body removal within 60-90 minutes no less than 90% of the time - Complete at least 95% of cremation authorizations within 2 days - Prepare a minimum of 95% of reports within 3-4 weeks - Respond to at least 90% of outside personnel, families, etc. within 2 days FY 2010/2011 Actual Program Performance Measures Requests to remove bodies responded to within 60-90 minutes Cremation authorization completed within 2 days Reports prepared within 3-4 weeks Respond to outside personnel, families, etc. within 2 days 70% 80% 90% 85% FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 75% 95% 95% 90% 90% 95% 95% 90% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,428,197 780,181 79,095 2,376,916 739,942 - 2,677,697 602,487 - 3,287,473 3,116,858 3,280,184 2,786 374 1,143,104 1,700 993,200 1,500 1,281,500 1,146,264 994,900 1,283,000 Intergovernmental 466,505 360,958 250,000 Grant Revenue Sub-Total 466,505 360,958 250,000 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total Revenues 10-53 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Forensic Science Center Program: Forensic Science Center 1,644,775 1,761,000 1,710,658 - - - 29,929 - 36,526 Other Funding Sources - - - Total Program Funding 3,287,473 3,116,858 3,280,184 27.0 27.5 31.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-54 Pima County FY 2012/2013 Adopted Budget Human Resources Expenditures: 3,210,407 Revenues: FTEs 335,736 49.1 Function Statement: Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, management training, personnel records management, and federal, state, and local labor reporting. Mandates: ARS Title 11-351: Definitions; Title 11-352: Adoption of Limited County Employee Merit System by Resolution; Removal of Certain Administrative Positions by Resolution; Title 11353: County Employee Merit System Commission; Members; Terms; Vacancies; Title 11354: Powers and Duties of the Commission; Title 11-355: Minimum Qualifications for Employment; and Title 11-356: Dismissal, Suspension or Reduction in Rank of Employees; Appeals; Hearings Expenditures by Program Employee Rights/ FMLA/E-Verify/ Training 36.00% Benefits/Wellness/ Reports and Records 37.61% Compensation/ Classification/ Recruitment/Dept HR Support 10.76% Administration 15.63% Sources of All Funding Department Revenue 10.46% General Fund Support 89.54% 10-55 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Human Resources FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Benefits/Wellness/Reports and Records Compensation/Classification/Recruitment/Dept HR Support Employment Rights, FMLA, E-Verify & Training 270,043 796,125 315,995 349,474 865,060 337,845 501,603 1,207,549 345,428 1,134,342 1,124,630 1,155,827 Total Expenditures 2,516,505 2,677,009 3,210,407 Administration Benefits/Wellness/Reports and Records 46 11,426 1,500 335,736 Total Revenues 11,472 1,500 335,736 2,632,706 2,675,509 2,874,671 (127,673) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 2,516,505 2,677,009 3,210,407 Administration Benefits/Wellness/Reports and Records Compensation/Classification/Recruitment/Dept HR Support Employment Rights, FMLA, E-Verify & Training 6.4 15.3 17.2 6.4 13.4 14.7 8.3 13.5 12.8 12.3 14.6 14.5 Total Staffing (FTEs) 51.2 49.1 49.1 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Total Program Funding Staffing (FTEs) by Program 10-56 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Human Resources Program: Administration Function Provide direction and approval of employment-related services including, but not limited to, Merit System Rules and Personnel Policies (MSR/PP) development and interpretation, mandatory training, affirmative action reporting, employee relations, recruitment, benefits, classification, compensation, Family and Medical Leave Act (FMLA) administration and e-Verify services, performance management, records management, and administration of the Americans with Disabilities Act (ADA). Description of Services Direct Human Resources (HR) activities and serve as the final authority for all HR decisions and recommendations to the County Administrator and the Board of Supervisors. Direct and administer all financial, IT and procurement obligations for the department. Review and process personnel action forms. Maintain a records center for housing and accessing official personnel files for County employees. Serve as the custodian of official personnel records and official Secretary to the Merit system Commission. Sell employee bus passes and discount tickets, process employee ID badges, and provide employment verification. Coordinate the Native American Employment Policy with the Tucson Indian Center. Report on the composition of the County's workforce and turnover rate. Certify and notarize public requests for personnel records and information. Program Goals and Objectives - Ensure Pima County is in total compliance with federal, state and local laws relating to human resources by identifying, investigating and recommending corrective action for potential violations in a timely fashion - Provide employment opportunities to all segments of the population residing or wishing to reside in Pima County and surrounding areas - Market Pima County as an employer of choice by attracting qualified applicants to fill vacant positions in order to maintain proper levels of public service - Ensure all departments and staffs are provided the quality assistance they need to direct and manage the County workforce and to effectively work as a Pima County employee - Provide quality assistance and guidance with employment-related matters throughout the County - Benchmark, analyze and improve the County's attrition rate - Assess the retention of County employees by measuring the number of workers that had to be replaced on an annual basis as a tool for management to make sound personnel decisions FY 2010/2011 Actual Program Performance Measures County's employee turnover rate 14% FY 2011/2012 Estimated FY 2012/2013 Planned 15% FY 2010/2011 Actual 11% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 241,243 28,800 304,354 45,120 447,600 54,003 270,043 349,474 501,603 Miscellaneous Revenue 46 - - Operating Revenue Sub-Total 46 - - Program Funding by Source Revenues 10-57 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Human Resources Program: Administration General Fund Support 349,609 349,474 501,603 Net Operating Transfers In/(Out) (79,612) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 270,043 349,474 501,603 6.4 6.4 8.3 Program Staffing FTEs 10-58 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Human Resources Program: Benefits/Wellness/Reports and Records Function Maintain official employee personnel records both by hardcopy and automated information programs, maintain data necessary to meet federal reporting requirements, process personnel action forms, and maintain Equal Employment Opportunity (EEO) forms and manage the employee discount and bus pass program. Provide employees with comprehensive and affordable benefits options for healthcare (medical and dental), life insurance as well as other ancillary services. Provide education to enable employees to make well-informed decisions on benefits that will meet their individual needs. Counsel and coordinate retirement and long-term disability matters with employees and the State. Provide quality programs and activities to encourage and support healthy, active lifestyles of employees. Emphasize the importance of education, awareness, self-care, and behavioral change programs to enhance overall well-being. Provide rewards for healthy behaviors by County employees through financial and other incentives, including those connected with health insurance premiums. Description of Services Manage the Records Center which houses all official personnel files, by performing the day-to-day activity for maintaining official personnel files, respond to subpoenas, process personnel action forms, process employment verification. Maintain personnel documents within the records center section in a manner consistent with the Arizona Revised Statutes (ARS) and Human Resources Policies and Procedures. Manage the employee discount and bus pass program and ensure proper reconciliation of each account. Verify and process all personnel action forms to ensure compliance with County rules and policies. Provide benefits administration and advocacy; contract development, negotiations and renewal activity; benefits open enrollment and special program coverage. Develop a strategic approach for negotiating and purchasing the best benefits and insurance packages for eligible employees and their dependents. Pima County's current medical contract amount is $33.9 million, with approximately 5,300 of the 6,300 benefits eligible employees enrolled. Educate and assist employees with enrollment in benefits and insurance programs. Coordinate retirement and long-term disability plans with the State of Arizona and assist employees with accessing these services, and coordinate the payment of death benefits. Program Goals and Objectives - Ensure that official personnel records are maintained accurately, timely, completely and easily accessible in accordance with the Arizona State retention schedule; and personnel action forms are processed in accordance with the County rules and policies - Ensure that bus passes and discount vouchers are available for employees to purchase and accounted for accurately - Provide employees a comprehensive benefits package with affordable options from which to choose, and assist employees to make informed decisions regarding the best coverage at the most affordable cost based on their individual needs - Encourage good health and well-being for employees and their families utilizing the wellness benefits available - Maintain a consistent and realistic average cost per employee for the County's benefits program - Reduce the number of employee complaints by enhancing the process for carriers to respond directly, cooperatively and timely to employees needs - Manage employee benefits and insurance records and ensure that documents are maintained in a confidential manner and pursuant to the State Retention and Disposition Schedule - Provide education and resources to help employees identify and reduce health risks before serious health problems occur - Provide special follow-up and assistance to employees identified at highest risk for preventable illnesses and excessive medical costs - When health problems do exist, help employees better manage their condition and use 10-59 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Human Resources Program: Benefits/Wellness/Reports and Records FY 2010/2011 Actual Program Performance Measures Personel records reviewed for compliance with State Retention and Disposition Schedule Total attendance at wellness events Percentage of employees attending benefit information sessions Percentage of benefits complaints resoved Percentage of covered employees needing Human Resources intervention for health matters FY 2011/2012 Estimated FY 2012/2013 Planned 1,703 1,200 1,400 22,889 38% 15% 125% 22,000 40% 15% 100% 22,000 45% 15% 75% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 732,995 63,130 788,330 76,730 802,518 405,031 796,125 865,060 1,207,549 884 10,542 500 1,000 160,540 175,196 11,426 1,500 335,736 General Fund Support 832,760 863,560 871,813 Net Operating Transfers In/(Out) (48,061) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 796,125 865,060 1,207,549 15.3 13.4 13.5 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Program Staffing FTEs 10-60 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Human Resources Program: Compensation/Classification/Recruitment/Dept HR Support Function Provide employment-related services and activities for recruiting and retaining a highly committed, highly competent, and results oriented workforce. Provide staffing and testing services, classification and compensation review and assignments, and market studies. Provide staff to certain large departments in need of direct personnel assistance to ensure quality and timely service. Description of Services Develop recruitment and selection plans for vacant positions. Review and advertise requests to fill positions. Screen and test applicants. Develop and maintain wage/salary structures through the use of job classifications, internal equity, and external market value considerations. Perform position audits and major classification studies, market evaluations, salary surveys and compensation review. Manage and monitor the Human Resources workforce assigned to large departments with particular emphasis on the public works and health areas. Program Goals and Objectives - Market Pima County as an employer of choice by attracting qualified applicants to fill vacant positions in order to maintain proper and quality levels of public service - Utilize emerging technology (Internet based Applicant Tracking System) to reduce paper/manual processing times to provide departments certificate of eligibility lists within 8 days of closing date and reduction in time to fill to 45 days - Ensure equal pay for equal work via a fair and equitable compensation plan - Ensure all County employees are working within properly defined classifications - Complete position audits and reallocations in 40 calendar days FY 2010/2011 Actual Program Performance Measures Average calendar days to complete certified list of qualified job applicants Average calendar days to fill vacancies Applications received/reviewed Classification/compensation audit review performed Average calendar days to complete reallocations Department assists provided FY 2011/2012 Estimated FY 2012/2013 Planned 14 10 14 65 20,254 365 39 1,000 45 23,250 375 40 975 65 21,400 370 40 1,265 FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 294,345 21,650 322,185 15,660 342,278 3,150 315,995 337,845 345,428 315,995 337,845 345,428 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 315,995 337,845 345,428 17.2 14.7 12.8 Program Funding by Source General Fund Support Program Staffing FTEs 10-61 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Human Resources Program: Employment Rights, FMLA, E-Verify & Training Function Provide Merit System Rule and Personnel Policy (MSR/PP) interpretation and review to Pima County management staff and employees. Investigate allegations of violations of the MSR/PPs or personnel-related Board of Supervisors Policies or Administrative Procedures to ensure compliance with rules, policies, procedures and laws. Provide timely and structured learning experiences, operational training, specialized targeted training and coaching for existing and newly appointed County managers and supervisors to ensure consistent application of and adherence to personnel administration laws, rules, policies, procedures and court mandates. Administer the Family and Medical Leave Act (FMLA) and E-verify processes in accordance with federal and state laws. Description of Services Provide official interpretation of MSR/PPs and related policies and procedures. Provide Americans with Disabilities Act (ADA) program analysis, guidance and resolution. Provide personnel guidance to managers and supervisors to ensure personnel actions are in compliance with laws and mandates. Mediate and reconcile employee and management conflicts or refer individuals to other resources when mediation fails. Edit and publish the MSR/PPs and Law Enforcement MSRs. Respond to and investigate Equal Employment Opportunity (EEO) and non-EEO grievances. Respond to and investigate workplace violence and sexual/workplace harassment allegations. Prepare confidential management reports summarizing results of investigations and develop recommendations identifying corrective actions. Accept the filing of appeals and provide administrative support to the Merit System Commission/Law Enforcement Merit System Council. Provide services to management and employees regarding layoff. Conduct New Employee Orientation on the MSR/PPs and conduct Interview Monitor training. Assist Department Personnel Representatives with personnel-related issues within their departments. Develop and utilize existing training programs to train managers and supervisors on Federal, State and County mandates. Coordinate and administer the training of newly designated managers and supervisors in the areas of (1) Rules and Policies, (2) Positive and Progressive Discipline, (3) Performance Management and (4) Harassment Prevention. Provide training on Workplace Violence Prevention/Aggression Management and other topics as requested/approved. Create and update informational handouts and other classroom materials necessary for the support of professional management development. Research and procure relevant training videos. Provide ongoing training and support for the countywide performance management system. Oversee the County Trainee Program. Provide one-on-one coaching for individual managers or supervisors as required or requested. Provide updated on-site workshops addressing Workplace Harassment Prevention for non-supervisory employees when requested by an Appointing Authority and approved by the Director of Human Resources. Process all Pima County new hires (except those of Superior and Juvenile Courts) through E-verify. Review, approve, and monitor Family and Medical Leave (FML) for Pima County employees (except court employees). Train managers, supervisors, and department personnel representatives (DPRs) on relevant federal, state, and county mandates and procedures. Maintain FMLA records and Form I-9 permanent retention for county employees in accordance with federal, state and county mandates and procedures. Program Goals and Objectives - Ensure Pima County is in total compliance with federal, state, and local laws relating to human resources by: - identifying, investigating, and recommending corrective action for potential violations in a timely fashion - providing quality assistance and guidance with employment-related matters throughout the County - facilitating reasonable accommodations for applicants and employees in compliance with the Americans with Disabilities Act as amended - developing and implementing management training regarding the ADA - providing a venue and a process for professionally resolving internal complaints and work-related disputes - minimizing exposure to external filings and lawsuits by partnering with departments to properly address personnel-related matters - researching, proposing, and developing rules, policies and procedures that reflect current trends in human resources management 10-62 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Human Resources Program: Employment Rights, FMLA, E-Verify & Training - Prepare newly designated managers and supervisors to function successfully in a public sector environment while enhancing the organization's management skills, by: - Expanding the mandatory Management Core Series Training through the creation of classes on the topics of (1) Workplace Violence Prevention/Aggression Management, (2) Fair Labor Standards Act, and (3) Ethics Training - Identifying, developing and creating online training alternatives for Ajo employees with potential expansion to other County groups - Assuming coordination and scheduling responsibilities for the Pima County New Employee Orientation module - Researching, proposing, developing and coordinating a Leadership for Supervision Program, utilizing internal County resources, with the purpose of providing a progressive series of classes essential for effective and successful management - Section Title: FMLA/Form I-9 Training: - Provide training to new managers, supervisors, and department personnel representatives (DPRs) and refresher sessions as needed in FMLA regulations and county procedures - Provide ongoing training and education to department personnel representatives (DPRs) in FMLA regulations and Form I-9 completion procedures through formal and informal means, such as quarterly newsletters FY 2010/2011 Actual Program Performance Measures Number of contacts for MSR/PP Interpretation Employees processed through E-Verify Employees trained on FMLA & I-9 ADA Requests for accommodation Appeals filed Investigations conducted Requests for mediation Management training headcount New employee orientation benefits training headcount FMLA requests FMLA approvals FY 2011/2012 Estimated 3,118 1,619 819 62 15 43 32 785 404 1,898 1,544 FY 2012/2013 Planned 3,250 1,545 728 75 25 50 35 1,936 500 1,897 1,557 FY 2010/2011 Actual 3,500 1,481 550 80 25 55 35 1,200 650 1,897 1,557 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 998,043 130,739 5,560 1,006,153 118,477 - 1,026,320 129,507 - 1,134,342 1,124,630 1,155,827 1,134,342 1,124,630 1,155,827 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,134,342 1,124,630 1,155,827 12.3 14.6 14.5 Program Funding by Source General Fund Support Program Staffing FTEs 10-63 This page intentionally left blank. 10-64 Pima County FY 2012/2013 Adopted Budget Information Technology Expenditures: 16,014,456 Revenues: FTEs 5,989,321 166.0 Function Statement: Manage the County's computer and network processing, wireless (radio) communications, and telecommunications environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an eLearning environment. Provide a central service desk function for computer hardware and application software problem resolution. Coordinate Pima County Information Technology activities with various agencies and the general public. Mandates: None Expenditures by Program Telecommunications 29.69% Information Technology 70.31% Sources of All Funding Department Revenue 36.17% General Fund Support 63.83% 10-65 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Information Technology FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Information Technology Telecommunications 7,794,991 4,309,151 8,333,441 4,799,147 11,260,025 4,754,431 12,104,142 13,132,588 16,014,456 Information Technology Telecommunications 635,305 4,628,159 502,166 4,836,816 522,228 5,467,093 Total Revenues 5,263,464 5,338,982 5,989,321 8,605,322 7,001,275 10,570,693 (216,460) (955,422) (465,221) (1,548,184) 1,747,753 (80,337) - - - 12,104,142 13,132,588 16,014,456 Information Technology Telecommunications 177.0 23.0 150.0 22.0 140.0 26.0 Total Staffing (FTEs) 200.0 172.0 166.0 Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-66 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Information Technology Program: Information Technology Function Manage the County's computer and network processing environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an e-Learning environment and assist in the development of County employees in the use of computer software and hardware. Provide a central network operations center (NOC) for computer hardware, network, and application software service requests and incident resolution. Coordinate Pima County IT activities with various agencies and the general public. Description of Services Provide a high-speed, secure, and cost effective electronic communications network to include county-wide and voice services. Provide online transaction processing, offline processing, database services, central data, forms design, and security for accessing stored data. Maintain the Pima County Internet Web and Intranet sites; assist departments in providing content to these sites. Maintain e-Commerce and GIS services. Provide technical assistance to client departments in the areas of project management, applications development, procurement, training services, and implementation of required technology. Provide e-Learning environment used to educate County employees on computer and software application usage. Coordinate and monitor the acquisition of computer hardware and software for County departments using standardized configurations and specifications. Install and maintain computer hardware and software for County departments and clients. Coordinate and administer contracts for antennas, cellular telephone towers, competitive local exchange carriers (CLECs), and cable companies using County facilities and rights of way. Coordinate all County cell phone contracts and usage. Program Goals and Objectives - Ensure critical electronic information resources are available 24 hours 365 days per year Maintain 100% online system availability (excluding scheduled maintenance) Maintain 100% storage/servers availability (excluding scheduled maintenance) Resolve critical outages within 4 hours Resolve citizen complaints against cable companies within two business days Achieve a rate of at least 95% of customers satisfied during the service desk incident closeout process FY 2010/2011 Actual Program Performance Measures Scheduled Outages Per Year Online System Availability (excluding scheduled maintenance) Storage/Server Availability (excluding scheduled maintenance) Critical Outage Situations Resolved within 4 hours Citizen complaints against cable companies resolved within two business days. Percent of customers satisfied in NOC incident close out process. FY 2011/2012 Estimated FY 2012/2013 Planned 12 99% 99% 85% 99% 12 99% 99% 95% 99% 12 100% 100% 100% 99% 95% 95% 97% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 10-67 3,830,587 3,518,505 445,899 5,184,927 2,860,514 288,000 6,831,785 4,371,240 57,000 7,794,991 8,333,441 11,260,025 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Information Technology Program: Information Technology Program Funding by Source Revenues Licenses & Permits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 18,900 590,373 16,263 479,641 22,525 498,078 19,550 625,536 502,166 517,628 9,769 - 4,600 9,769 - 4,600 8,605,322 8,661,275 10,570,693 (210,171) (945,000) (454,000) (1,235,465) 115,000 621,104 Other Funding Sources - - - Total Program Funding 7,794,991 8,333,441 11,260,025 177.0 150.0 140.0 Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-68 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Information Technology Program: Telecommunications Function Provide communications services (voice, data, and wireless) for Pima County government. Provide for the planning, installation, and maintenance of the County's high-speed network and storage infrastructure. Provide wireless communications services in support of public safety agencies for Pima County government and those subscribing agencies. Description of Services Provide voice (telephone), data and wireless radio communication networks, and associated services to Pima County departments. Develop and maintain inventories of equipment and infrastructure diagrams for the purpose of determining capacity and developing long range plans for network growth. Participate in the planning for wiring new and remodeled facilities to ensure they meet current and future communications requirements. Provide Internet connectivity and install and manage firewall and virus protection software. Assist in the development and management of County-wide fiber, wireless, and other networks. Program Goals and Objectives - Provide the highest quality voice and data services at the lowest possible cost - Ensure quality customer service - Document all service orders - Initiate repairs within 4 hours of service request - Maintain network availability 24 hours 365 days per year (excluding scheduled maintenance or facility power outages) - Maintain Internet availability 24 hours 365 days per year (excluding scheduled maintenance) - Maintain wireless network availability 24 hours 365 days per year (excluding scheduled maintenance) FY 2010/2011 Actual Program Performance Measures Service Orders Documented Repairs Initiated within 4 hours of Request Network Backbone Availability (excluding scheduled maintenance) Internet Availability (excluding scheduled maintenance) Wireless Network Availability (excluding scheduled maintenance) 100% 100% 99% 99% 100% FY 2010/2011 Actual FY 2011/2012 Estimated 100% 100% 99% 99% 100% FY 2011/2012 Adopted FY 2012/2013 Planned 100% 100% 100% 100% 100% FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures 1,586,305 2,366,533 356,313 1,580,501 2,994,985 46,000 (46,000) 223,661 1,564,200 2,883,323 46,000 (46,000) 306,908 4,309,151 4,799,147 4,754,431 82,627 21,564 4,523,968 77,740 9,602 4,749,474 83,728 10,575 5,372,790 4,628,159 4,836,816 5,467,093 Program Funding by Source Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total 10-69 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Information Technology Program: Telecommunications - - - (6,289) (10,422) (11,221) (312,719) (27,247) (701,441) Other Funding Sources - - - Total Program Funding 4,309,151 4,799,147 4,754,431 23.0 22.0 26.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-70 Pima County FY 2012/2013 Adopted Budget Non Departmental Expenditures: 156,192,467 Revenues: FTEs 66,970,152 0.0 Function Statement: Record and report the receipt, transfer, and payment transactions for Non Departmental, General Government Revenues, Contingency, General Fund Debt Service, Debt Service, Employee Benefit Liability Fund, and Improvement Districts activities. (Note: Total revenue for this department amounts to $484,301,923 with $417,331,771 coming from general government revenues used to support General Fund operations. The difference between these amounts, or $66,970,152, is the amount to be considered as departmental revenue.) Mandates: None Expenditures by Program Non Departmental 5.07% Contingency 22.16% General Government Revenues 0.45% Debt Service 72.32% 65.7559 Sources of All Funding Hotel Tax Proceeds MTCVB 2.04% General Government Revenues 0.45% Fund Balance DecreasePHS Transition 0.40% Non Departmental Revenue-Vehicle Towing 0.45% 1.09% SIR 1.17% Non Departmental 22.16% Contingency General Fund Support 24.42% Debt Service RevenueProperty Taxes 40.39% 2.20% Jail Debt Service Operating Transfers In 31.85% 10-71 29.65% Debt Service Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Non Departmental FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Contingency Debt Service Employee Benefit Liability Fund General Fund Debt Service General Government Revenues Improvement Districts Non Departmental 185,221 96,483,732 1,000,000 5,920,107 382,126 29,178 12,617,495 66,665,129 100,824,209 1,000,000 705,000 9,243 15,296,678 34,605,458 112,966,351 705,000 7,915,658 116,617,859 184,500,259 156,192,467 Contingency Debt Service General Fund Debt Service General Government Revenues Improvement Districts Non Departmental 696,967 69,676,653 359 437,783,887 338,853 2,795,484 4,625,000 65,603,403 422,221,760 264,884 2,768,662 63,090,152 417,331,771 3,880,000 Total Revenues 511,292,203 495,483,709 484,301,923 (379,940,391) (405,910,660) (348,636,060) (576,346) 2,758,617 28,056,779 (14,157,607) 92,168,593 (7,530,175) - - - 116,617,859 184,500,259 156,192,467 Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding 10-72 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Non Departmental Program: Contingency Function Provide funding for emergencies or unforeseen needs that may arise during the year. Provide reserve funds for programs/projects which may be implemented during the fiscal year. Description of Services Account for all transactions which occur throughout the year within various detail funds. The Budget Stabilization Fund was established to address potential deficits and tentative funding needs in County departments. The Property Tax Stabilization Special Revenue Fund was established in fiscal year 2006/07 to provide for future stabilization of the primary and combined property tax rates. The Tax Reduction and Debt Retirement Fund was established to reduce cash flow borrowing and to reduce or offset future property tax rate increases. Carryover items and unreserved contingency funding are also reflected in this program. Program Goals and Objectives - Keep the Board of Supervisors informed of the status of funds throughout the year Financial Highlights and Significant Issues General Fund Reserve is budgeted at $29,930,587. Unreserved contingency funds of $744,994 are included in the budget to provide flexibility for the Board to respond to changing needs and unforeseen circumstances. Reserved contingency funds are included for Green Valley Softball Fields in the amount of $45,000 and for FC Tucson Bleachers in the amount of $70,000. The Budget Stabilization Fund provides for the following expenditures: Stadium District Operations Development Services' Countywide Planning Solid Waste Operating Services 1,500,000 1,000,000 800,000 3,300,000 Carryovers from Fiscal Year 2011/12: Superior Court - Remodel Adult Probation So Office Superior Court - Procurement Furniture Juvenile Court - Remodel Northwest Center Clerk of the Board - Agenda Management System Superior Court - Community Restitution Vehicles Office of Court Appointed Counsel - Remodel Community Services - Kino Veteran's Center Juvenile Court - Audio/Visual Upgrades Office of Court Appointed Counsel - Vehicle Superior Court - Reporters Offices 90,000 7,000 68,000 60,000 50,700 32,177 30,000 26,000 21,000 130,000 514,877 Program Performance Measures Monthly accounting reconciliations performed Status report updated for each transaction 10-73 FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 12 yes 12 yes 12 yes Pima County FY 2012/2013 Adopted Budget Program Summary Department: Non Departmental Program: Contingency FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures (37,485) 160,719 61,987 66,665,129 - 34,605,458 - 185,221 66,665,129 34,605,458 485,445 1,864 94,767 502 4,625,000 - - 582,578 4,625,000 - 114,389 - - 114,389 - - 3,296,643 39,663,540 34,605,458 18,660,490 - - (22,468,879) 22,376,589 - Other Funding Sources - - - Total Program Funding 185,221 66,665,129 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Revenues Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-74 34,605,458 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Non Departmental Program: Debt Service Function Account for the accumulation of resources for the payment of general long term debt principal and interest. Description of Services Manage the debt for the Regional Flood Control District, Transportation bonds, General Obligation bonds, and the lease purchases of the Public Works Building, the Justice Building, and the County jail facility. Debt for the Justice Building and the County jail facility lease purchases that was previously managed in General Fund Debt Service will be managed in Debt Service effective fiscal year 2011/12. (Note: See the Long Term Debt Service Schedule portion, in the Supplemental Information section, for the Reconciliation of Long Term Debt to Budgeted Debt Service Expenditures.) Program Goals and Objectives - Account for long term debt and provide payment in an accurate and timely manner FY 2010/2011 Actual Program Performance Measures Transactions accurately recorded FY 2011/2012 Estimated 100% FY 2012/2013 Planned 100% FY 2010/2011 Actual 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Operating Expenses Debt Service Total Program Expenditures 343 96,483,389 100,824,209 112,966,351 96,483,732 100,824,209 112,966,351 69,307,873 18,448 350,332 65,603,403 - 63,090,152 - 69,676,653 65,603,403 63,090,152 - - - 18,186,132 25,237,058 58,038,443 8,620,947 9,983,748 (8,162,244) Other Funding Sources - - - Total Program Funding 96,483,732 100,824,209 Program Funding by Source Revenues Property Taxes Intergovernmental Investment Earnings Other Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 10-75 112,966,351 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Non Departmental Program: Employee Benefit Liability Fund Function Provide a centralized account to fund employee benefit payoffs. Description of Services Consolidate into one centralized account the payoff to terminating and retiring employees of up to 240 hours of unused vacation leave and the allowable percentage of accumulated sick leave, as provided by Pima County Personnel Policies. (Note: Information is presented for historical purposes only.) Program Goals and Objectives - Ensure that appropriate funds are budgeted to cover payoffs to employees required by County policies Program Performance Measures FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned Required employee payoffs funded yes yes n/a FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Total Program Expenditures 1,000,000 1,000,000 - 1,000,000 1,000,000 - - - - 1,000,000 1,000,000 - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,000,000 1,000,000 General Fund Support Net Operating Transfers In/(Out) 10-76 - Pima County FY 2012/2013 Adopted Budget Program Summary Department: Non Departmental Program: General Fund Debt Service Function Record and report the annual debt service on major General Fund lease purchases. Description of Services Manage the debt service pertaining to the lease purchase of the County jail facility, the Bank of America Plaza, the Justice Building Project, and the Jackson Learning Center Project. (Note: Effective fiscal year 2011/12 the debt service previously budgeted in General Fund Debt Service will be budgeted in Debt Service. Information here is presented for historical purposes only.) Program Goals and Objectives - Manage the General Fund debt service and provide payment in an accurate and timely manner FY 2010/2011 Actual Program Performance Measures Transactions accurately recorded 100% FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned n/a n/a FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Debt Service Total Program Expenditures 5,920,107 - - 5,920,107 - - Investment Earnings 359 - - Operating Revenue Sub-Total 359 - - General Fund Support 2,932,975 - - Net Operating Transfers In/(Out) 2,986,773 - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 5,920,107 - Program Funding by Source Revenues 10-77 - Pima County FY 2012/2013 Adopted Budget Program Summary Department: Non Departmental Program: General Government Revenues Function Record all revenues associated with the General Fund that are not generated by specific departments. Description of Services Forecast and monitor General Fund revenues and advise County management of any anticipated changes in revenue or the County's revenue base. (Note: See the Summary of Other Financing Sources and Interfund Transfers, in the State Reports section, for details regarding Net Operating Transfers Out.) Program Goals and Objectives - Provide timely and accurate revenue information to County management - Ensure that earned revenues are actually received FY 2010/2011 Actual Program Performance Measures Revenue status reports produced FY 2011/2012 Estimated 9 FY 2012/2013 Planned 9 FY 2010/2011 Actual 9 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Operating Expenses Total Program Expenditures 382,126 705,000 705,000 382,126 705,000 705,000 301,489,229 116,735,153 2,640,995 108,021 369,575 16,440,914 287,132,878 114,365,179 2,587,500 380,000 430,000 17,326,203 280,910,688 120,919,045 2,490,000 380,000 155,000 12,477,038 437,783,887 422,221,760 417,331,771 (391,395,334) (398,038,319) (386,768,688) (46,006,427) (23,478,441) (29,858,083) Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 382,126 705,000 Program Funding by Source Revenues Property Taxes Intergovernmental Licenses & Permits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) 10-78 705,000 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Non Departmental Program: Improvement Districts Function Account for the accumulation and the transfer of funds for repayment of interfund loans for Improvement Districts. Description of Services Accumulate funds for outstanding Improvement Districts to repay appropriate County departments for interfund loans. (Note: Information is presented for historical purposes only.) Program Goals and Objectives - Account for Improvement District interfund loan funds accumulation and timely transfer to proper County departments FY 2010/2011 Actual Program Performance Measures Transactions accurately recorded FY 2011/2012 Estimated 100% FY 2010/2011 Actual FY 2012/2013 Planned 100% n/a FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Operating Expenses Debt Service Total Program Expenditures 647 28,531 9,243 - 29,178 9,243 - 329,646 9,207 264,884 - - 338,853 264,884 - General Fund Support - - - Net Operating Transfers In/(Out) - - - (309,675) (255,641) - Other Funding Sources - - - Total Program Funding 29,178 9,243 Program Funding by Source Revenues Special Assessments Investment Earnings Other Special Revenue Total Fund Balance Decrease/(Increase) 10-79 - Pima County FY 2012/2013 Adopted Budget Program Summary Department: Non Departmental Program: Non Departmental Function Budget and provide for expenditure and/or revenue authority for specified General Fund programs, projects, and items for which no direct responsibility has been assigned to any single department. Report the General Fund portion of self insurance reserve (SIR) payments. Description of Services Report the receipt of the Transient Lodging Excise Tax revenues and the payment of $3,180,000 to the Metropolitan Tucson Convention & Visitors Bureau (MTCVB). This tax is only charged to hotels/motels located in unincorporated areas of Pima County. Provide expenditure authority for dues to the County Supervisors Association of $91,935 and the U.S. Mexico Border Counties Coalition of $12,608, and Lobbyist costs of $42,700. Provide expenditure authority of $105,249 for Special Projects, $21,799 for Bond Oversight, $1,556,000 for ASRS General Fund refunds and $1,696,879 for the General Fund portion of self insurance costs. Record revenues and expenditures of $700,000 for the towing component of the Sheriff Department Vehicle Impound Program. Special revenue funding of $508,488 for Pima Health System closure activity is budgeted in this program. Program Goals and Objectives - Provide and account for all Non Departmental activities FY 2010/2011 Actual Program Performance Measures Transactions accurately recorded FY 2011/2012 Estimated 100% FY 2012/2013 Planned 100% FY 2010/2011 Actual 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 45,239 12,569,120 3,136 26,100 15,270,578 - 1,884,628 6,031,030 - 12,617,495 15,296,678 7,915,658 Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total 2,795,484 - 2,768,662 - 3,180,000 700,000 2,795,484 2,768,662 3,880,000 General Fund Support 5,225,325 9,931,331 3,527,170 Net Operating Transfers In/(Out) 4,596,686 - (123,581) Fund Balance Decrease/(Increase) - 2,596,685 632,069 Other Funding Sources - - - Total Program Funding 12,617,495 15,296,678 Program Funding by Source Revenues 10-80 7,915,658 Pima County FY 2012/2013 Adopted Budget Office of Emergency Mgmt & Homeland Security Expenditures: 1,919,951 Revenues: FTEs 417,126 17.7 Function Statement: Establish and maintain the highest possible quality emergency prevention, preparedness, response, mitigation and recovery function to protect the lives and property of the residents of Pima County in the event of a natural or man-made disaster through planning; the conduct of training and exercises; the establishment and maintenance of a state-of-the-art Emergency Operations Center; and coordination and communications with all departments within Pima County, emergency response agencies at the local, state, tribal, and federal level, and the public at large. Mandates: ARS Title 26, Chapter 2: Emergency Management Expenditures by Program Office of Emergency Management & Homeland Security 47.92% OEM Radio System 52.08% Sources of All Funding Department Revenue 21.65% Operating Transfers 52.09% General Fund Support 26.26% 10-81 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Office of Emergency Management & Homeland Security FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Emergency Mgt/Homeland Security OEM Radio System - 1,611,892 - 919,951 1,000,000 Total Expenditures - 1,611,892 1,919,951 Emergency Mgt/Homeland Security - 1,098,818 417,126 Total Revenues - 1,098,818 417,126 General Fund Support - 513,074 504,249 Net Operating Transfers In/(Out) - - 1,000,000 Fund Balance Decrease/(Increase) - - (1,424) Other Funding Sources - - - Total Program Funding - 1,611,892 1,919,951 Emergency Mgt/Homeland Security OEM Radio System - 11.6 - 8.6 9.1 Total Staffing (FTEs) - 11.6 17.7 Funding by Source Revenues Staffing (FTEs) by Program 10-82 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Emergency Management & Homeland Security Program: Emergency Mgt/Homeland Security Function Prevent and/or mitigate the loss of life and reduce property damage to the citizens of Pima County resulting from both human-caused and natural disasters in accordance with Arizona Revised Statutes Title 26 and Pima County Code Title 19. Description of Services Provide professional emergency management services including planning and prevention, protection, response and recovery activities, and training to protect lives, property, and the environment in the event of a disaster. Develop County emergency response and mitigation plans. Coordinate with and assist other jurisdictions within the County, the State, the region and at the federal level to develop coordinated, interoperable response capabilities to ensure the highest level of individual and agency preparedness to respond to and recover from a disaster. Perform all emergency management tasks required by law and local mandate. Comply with Homeland Security Presidential Directives, National Incident Management System and National Response Plan, National Infrastructure Protection Plan, and National Preparedness Goals and Guidance. Provide emergency response and management training opportunities to trainers throughout the jurisdiction. Maintain and operate a state-of-the-art Emergency Operations Center (EOC). (Note: In fiscal year 2010/11 this department was presented in the Health Fund.) Program Goals and Objectives - Ensure that all jurisdictions within Pima County have access to accurate, complete information and systems, including communications, command and control and date, to enable them to respond to large emergency situations and/or threats to homeland security quickly, efficiently and effectively to safeguard the lives and property of the citizens of Pima County - Maintain a state-of-the-art EOC to ensure County and local jurisdictions have the ability to communicate and operate in a coordinated fashion to implement emergency plans and to operate in any emergency including coordination with state, regional, federal emergency response organizations, and with the public - Maintain the EOC in a state of constant readiness - Open and make operational the EOC within one hour of notification by the Board of Supervisors, the County Administrator, or a municipality within Pima County - Implement a state-of-the-art, web-based EOC functionality to enable users to interface with the EOC from remote locations - Reduce response and recovery costs to the County by providing comprehensive disaster response plans and on-going mitigation projects to prevent or mitigate the loss of life and damage to property resulting from a disaster - Maintain a comprehensive, coordinated County emergency response plan that provides for the survival of the maximum number of people within the borders of Pima County and minimizes damage to property in the event of a natural or human-caused disaster - Coordinate, conduct, and participate in regular and realistic emergency response exercises for County agencies and local jurisdictions - Assist County agencies to maintain multi-hazard mitigation plans that enable them to minimize the effect of potential disasters on the life and property of County residents, businesses, and public entities - Provide regular and quality training in emergency management to emergency response agencies, municipalities, and County departments - Facilitate attendance for local responders to federal and state emergency management training courses FY 2010/2011 Actual Program Performance Measures Exercises conducted Community Emergency Response Team (CERT) classes Citizens trained in CERT Community outreach presentations n/a n/a n/a n/a 10-83 FY 2011/2012 Estimated 30 30 300 40 FY 2012/2013 Planned 30 30 300 40 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Emergency Management & Homeland Security Program: Emergency Mgt/Homeland Security FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - 914,558 697,334 767,811 152,140 - 1,611,892 919,951 Intergovernmental Grant Revenue Sub-Total - 1,098,818 417,126 - 1,098,818 417,126 General Fund Support - 513,074 504,249 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - (1,424) Other Funding Sources - - - Total Program Funding - 1,611,892 919,951 11.6 8.6 Program Funding by Source Revenues Program Staffing FTEs - 10-84 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Emergency Management & Homeland Security Program: OEM Radio System Function Provide funding for operating and maintenance costs associated with the Radio System established by the Pima County Wireless Integrated Network (PCWIN) project, including the Pima Emergency Communications and Operations Center (PECOC) that are not included in other Pima County departmental budgets. Description of Services Monitor PCWIN Radio System personnel, operating, and maintenance costs. Allocate costs to individual tenant agencies. Program Goals and Objectives - Ensure all Radio System operating and maintenance costs are budgeted - Submit annual budget request by due date Program Performance Measures All operating and maintenance costs budgeted FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned n/a n/a yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - - 749,046 250,954 - - 1,000,000 General Fund Support - - - Net Operating Transfers In/(Out) - - 1,000,000 Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - - Program Staffing FTEs - 10-85 - 1,000,000 9.1 This page intentionally left blank. 10-86 Pima County FY 2012/2013 Adopted Budget Procurement Expenditures: 2,311,452 Revenues: FTEs 3,000 31.7 Function Statement: Procure all materials and services for County departments, except as specified by delegation pursuant to the procurement code or under the small purchase procedure. Administer the County Small Business Enterprise (SBE) Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Pima County Living Wage Ordinance 2002-1 through assistance, review, and monitoring of eligible Pima County contracts. Manage the contracts review approval process. Provide vendor/business assistance and education to vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Mandates: ARS Title 11: Counties, Title 34: Public Buildings and Improvements; Pima County Code Title 11: Procurement Code, Title 20: The Small Business Enterprise Participation Program; and Board of Supervisors Policy D29 Purchasing/Printing Expenditures by Program Administration 22.97% Vendor Relations & SBE Program 12.50% Design & Construction 25.11% Materials & Services 39.42% Sources of All Funding Department Revenue 0.13% General Fund Support 99.87% 10-87 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Procurement FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Design & Construction Materials & Services Vendor Relations & SBE Program 507,607 546,286 862,460 228,835 534,052 553,391 848,564 245,000 530,858 580,396 911,162 289,036 2,145,188 2,181,007 2,311,452 Design & Construction Materials & Services Vendor Relations & SBE Program 40 696 1,250 3,000 3,000 Total Revenues 1,986 3,000 3,000 2,215,881 2,178,007 2,308,452 (72,679) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 2,145,188 2,181,007 2,311,452 Administration Design & Construction Materials & Services Vendor Relations & SBE Program 8.0 7.0 11.8 4.0 8.0 7.0 11.6 4.0 7.0 7.0 11.7 6.0 Total Staffing (FTEs) 30.8 30.6 31.7 Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Total Program Funding Staffing (FTEs) by Program 10-88 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Procurement Program: Administration Function Administer all functions of the department. Provide support to each function to meet the needs of the department. Conduct contracts review, provide training, ensure compliance with policies and procedures, administer PCard Program, support County Enterprise Business System and Vendor Self Service System. Description of Services Provide general management for all aspects of the Procurement function in Pima County as defined in the Pima County Code and Board of Supervisors Policies. Implement practice, competency and systems changes, and associated training to promote retention of employees and generate significant productivity improvements. Identify enhancement projects that are also expected to be of value to other departments. Provide services to other agencies and the community in general. Participate in cooperative alliances to identify collaborative procurement opportunities; leverage procurement volume and agency productivity; establish purchase agreements that may be utilized by other regional public procurement agencies; and exchange and promote the use of advanced and strategic practices and initiatives. Provide a centralized control point where all contracts are reviewed for compliance with the Pima County Procurement Code, policies, and procedures prior to execution. Oversee contracts processing and enter relevant data into the County Enterprise Business System. Provide contracts training to departments. Maintain and distribute the Procurement Policy and Procedures Manual. Administer the County PCard Program and implement Countywide as a strategy to reduce Finance Department payment transactions, improve visibility of purchased items, and provide opportunities to consolidate and bid like items for improved pricing and control. Upgrade and maintain the department systems for vendors, users, County Enterprise Business System, and electronic contracts. Maintain and update the department Internet and Intranet websites. Maintain Pima County's Intranet home page. Publish solicitations, notice of awards, and other related documents online. Maintain the PCard website for card administrators and users. Arrange and setup multi-media presentations for County departments. Coordinate online reverse and surplus property auctions. Conduct online Countywide and vendor satisfaction surveys. Provide long term Internet and Intranet strategy planning and IT project management. Serve on Countywide e-Government/Systems committee. Program Goals and Objectives - Provide Countywide training and assistance with purchasing policies and procedures - Ensure compliance with PCard policy - Review online PCard transactions within 24 hours of posting - Review PCard transaction documentation for compliance to policy within 5 days of receipt - Generate General Fund revenue through PCard rebate Program Performance Measures PCard rebate generated Training Sessions Provided Policies/procedures updated/improved Percent of online PCard transactions reviewed within 24 hours of posting Percent of online PCard transactions reviewed for compliance to policy within 5 days of receipt of documentation FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $80,993 57 3 100% $82,546 76 6 100% $82,300 75 6 100% 100% 100% 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 10-89 497,695 9,912 519,732 14,320 516,538 14,320 507,607 534,052 530,858 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Procurement Program: Administration Program Funding by Source General Fund Support 580,286 534,052 530,858 Net Operating Transfers In/(Out) (72,679) - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 507,607 534,052 530,858 8.0 8.0 7.0 Program Staffing FTEs 10-90 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Procurement Program: Design & Construction Function Procure design, construction, and related services for all County departments. Consult with Public Works departments and Facilities Management regarding solicitations, project management, and contracts administration. Description of Services Procure construction, architectural, engineering, and related services for the Public Works, Facilities Management, Regional Wastewater Reclamation, Transportation, Environmental Quality, Development Services, Natural Resources, Parks and Recreation, and the Regional Flood Control District. Identify salient issues and unique characteristics associated with each alternative project delivery methods (APDM) project. In conjunction with the County Attorney research, develop, or tailor correspondingly appropriate solicitation and contract language for both consulting and construction contracts. Manage the procurement and evaluation process, draft award documents, and manage the contract signature process while ensuring consistency with law and policy. Process all change orders and amendments for construction, architectural, engineering, and related contracts. Craft appropriate documents. Assign and manage the appropriate approval/signature process. Program Goals and Objectives - Maintain service to client departments - Limit the number of requisitions greater than 90 days old at an average of no more than 2 per week - Update policies/procedures as necessary FY 2010/2011 Actual Program Performance Measures Average requistions more than 90 days old per week Policies/procedures updated/improved FY 2011/2012 Estimated 1 5 FY 2012/2013 Planned 2 5 FY 2010/2011 Actual 2 5 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 537,457 8,829 539,863 13,528 564,418 15,978 546,286 553,391 580,396 40 - - 40 - - 546,246 553,391 580,396 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 546,286 553,391 580,396 7.0 7.0 7.0 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 10-91 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Procurement Program: Materials & Services Function Provide tactical and strategic guidance to all County departments regarding centralized procurement and decentralized purchasing on a wide variety of materials and complex services with the exception of the Design and Construction Division. Act as the central interpretive authority regarding Procurement policy, code, procedure, and practice. Description of Services Establish and maintain purchase agreements for all County departments utilizing specifications provided by the requesting department(s) and procurement processes prescribed by the Pima County Procurement Code and Board of Supervisors Procurement Policies. Procure all materials and services required by the County with the exception of construction related requirements that are procured by the Design and Construction Division. Implement practice and competency improvements and continuous improvement processes to offset the increasing number of purchase requisitions and improve current performance. Provide to all County departments formal training, guidance, and support regarding their procurement related responsibilities. Develop specifications which significantly impact costs and supplier performance and comply with procurement related law, policy, and procedures. Perform periodic audits of operating department procurement and purchasing activities and provide guidance regarding desirable corrective actions to department directors, heads, and elected officials. Develop procurement procedures and make recommendations to the County Administrator regarding procurement related processes and Administrative Procedures. Program Goals and Objectives - Maintain service to client departments - Limit the number of requisitions greater than 90 days old at an average of no more than 2 per week - Continue to receive the Outstanding Agency Accreditation Achievement Award from the National Institute of Governmental Purchasing - Continue to receive the Achievement of Excellence in Procurement Award from the National Purchasing Institute - Update policies/procedures as necessary Program Performance Measures Average requisitions more than 90 days old per week Policies/procedures updated/improved Outstanding Agency Accreditation Achievement Award received Achievement of Excellence in Procurement Award received FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 2 9 yes yes 2 9 yes yes 2 9 yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 843,639 18,821 831,128 17,436 892,576 18,586 862,460 848,564 911,162 Miscellaneous Revenue 696 - - Operating Revenue Sub-Total 696 - - Program Funding by Source Revenues 10-92 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Procurement Program: Materials & Services 861,764 848,564 911,162 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 862,460 848,564 911,162 11.8 11.6 11.7 General Fund Support Program Staffing FTEs 10-93 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Procurement Program: Vendor Relations & SBE Program Function Manage Pima County Vendor Relations, Small Business Enterprise (SBE), and Living Wage Compliance programs as mandated by Pima County Ordinances 1997-44 and 2002-1. Oversee creations and modifications of over 15,000 vendor records in AMS Advantage through Vendor Self Service (VSS) and manually entered by Vendor Relation Staff. Create and modify Policies and Procedures for creating and modifying Vendor Records in AMS. Make recommendations for revisions/upgrades to VSS. Create and modify SBE and Living Wage Ordinances as necessary. Ensure compliance with the Living Wage Ordinance through assistance, review, and monitoring of eligible Pima County contracts. Assist Pima County departments with SBE compliance in design and construction projects and in the procurement of goods and services. Monitor expenses and procurement opportunities offered in County SBE efforts. Description of Services SBE Program: Provide SBEs with assistance in conducting business with Pima County including notification of procurement opportunities, bid preparation, training, bonding, and insurance information. Review all County construction projects for SBE participation. Set individual project goals. Attend pre-bid and pre-construction meetings to facilitate SBE utilization and reporting on eligible projects. Evaluate SBE participation in professional service and architectural and engineering (A & E) contract proposals and assign points in the evaluation process. Maintain a list of certified SBE businesses. Assist SBE vendors in certification efforts with the city of Tucson. Conduct training seminars and community outreach events for current and prospective County vendors. Sponsor, attend, and participate in trade shows, committees, and training events open to the entire business community to increase Pima County business participation. Living Wage Program: Provide for compliance with the adopted Living Wage Ordinance No. 2002-1 which mandates a living wage requirement for inclusion in County contracts for specific services utilized by Pima County Government. Provide for the review and monitoring of eligible contracts under covered services with Pima County. Vendor Relations: Maintain and update the Pima County Vendor and Employee Records (Advantage AMS) with over 15,000 records, which provides current vendor information to assist in procurement opportunities to all departments in Pima County and provides current payment information on the vendor records to assure proper and prompt payments to vendors. Provide education and vendor assistance through collaborative outreach events with state and local agencies. Conduct training and/or seminars to educate vendors regarding the process of how to do business with Pima County. Living Wage, SBE and Disadvantaged Business Enterprise (DBE) Compliance: Review all County projects with SBE/DBE participation goals and track prime contractor performance, payments, and program compliance as outlined in Ordinance 1997-44. Monitor payment and SBE utilization of A & E and professional services contracts for contractor performance evaluations. Ensure program compliance through on-site visit compliance investigations and through contract payment review and verification. Program Goals and Objectives - Review Vendor Self Service (VSS) for errors and make recommendations for improvements - Create and Maintain all vendor and employee records in AMS Advantage - Maintain SBE local vendors in AMS Advantage - Maintain SBE vendor training programs provided - Review projects for SBE/DBE goals - Review projects for SBE/DBE compliance - Maintain certified SBE vendors - Review Living Wage contracts - Continue on-site Living Wage compliance visits - Increase County vendors in database - Update policies/procedures as necessary 10-94 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Procurement Program: Vendor Relations & SBE Program FY 2010/2011 Actual Program Performance Measures Minority-owned SBE vendors in database On-site Living Wage compliance visits County vendors in database Policies/procedures updated/improved Woman-owned SBE vendors in database Non-MWBE SBE vendors in database SBE vendor training programs provided Projects reviewed for SBE/DBE goals Projects reviewed for SBE/DBE compliance Pima County sponsored SBE outreach activities Certified SBE vendors Living Wage contracts reviewed FY 2011/2012 Estimated 60 28 15,198 4 54 82 13 56 52 8 198 30 FY 2012/2013 Planned 64 28 15,300 4 56 90 13 60 60 7 210 30 FY 2010/2011 Actual 60 28 15,500 4 60 90 13 60 60 7 220 30 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 222,049 6,786 235,921 9,079 277,357 11,679 228,835 245,000 289,036 Miscellaneous Revenue 1,250 3,000 3,000 Operating Revenue Sub-Total 1,250 3,000 3,000 227,585 242,000 286,036 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 228,835 245,000 289,036 4.0 4.0 6.0 Program Funding by Source Revenues General Fund Support Program Staffing FTEs 10-95 This page intentionally left blank. 10-96 Pima County FY 2012/2013 Adopted Budget Recorder Expenditures: 5,040,291 Revenues: FTEs 2,770,877 47.0 Function Statement: Ensure prompt and efficient imaging and indexing of documents presented for public recording. Provide for the expeditious retrieval and reproduction of documents previously recorded. Maintain voter registration rolls. Conduct early voting activity and other election related activities. Mandates: ARS Title 11: Counties; Title 16: Elections and Electors; Title 19: Initiative, Referendum and Recall; Title 39: Public Records, Printing and Notices; and Title 48: Special Taxing Districts Expenditures by Program Administration 8.06% Voter Registration 47.59% Information Services 26.36% Recorder Division 17.99% Sources of All Funding Fund Balance Decrease 15.23% Department Revenue 54.98% General Fund Support 29.79% 10-97 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Recorder FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Information Services Recorder Division Voter Registration 392,245 1,112,861 701,763 2,143,391 404,459 1,483,601 732,153 1,603,098 406,092 1,328,816 906,634 2,398,749 Total Expenditures 4,350,260 4,223,311 5,040,291 Information Services Recorder Division Voter Registration 838,039 1,842,506 265,128 838,000 1,986,100 504,860 752,380 1,865,180 153,317 Total Revenues 2,945,673 3,328,960 2,770,877 1,130,780 241,710 1,501,578 - - - 273,807 652,641 767,836 - - - 4,350,260 4,223,311 5,040,291 Administration Information Services Recorder Division Voter Registration 4.0 10.5 16.8 30.5 4.0 10.0 17.0 14.0 4.0 13.0 17.0 13.0 Total Staffing (FTEs) 61.8 45.0 47.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-98 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Recorder Program: Administration Function Provide management, budget oversight, and resources procurement for the Recording Division, Voter Registration Division, and Information Services group in the department. Description of Services Ensure compliance with statutory mandates and set policies for the department and the implementation of those policies. Hire, supervise, monitor, and evaluate department personnel. Oversee the budget and monitor the use of public funds in both revenue and expenditures. Purchase adequate resources, equipment, technology, and supplies for the department. Program Goals and Objectives - Ensure statutory mandates are met at all times in both the Document Recording Division and Voter Registration Division - Ensure public funds allocated to the Department are expended in compliance with County policy and state law and that all revenue received is properly accounted for and deposited in accordance with County policy - Procure adequate resources, supplies, and equipment to enable the employees of the department to perform their functions FY 2010/2011 Actual Program Performance Measures Statutory mandates under Titles 16 and 19 of the Arizona Revised Statutes are met Statutory mandates under Title 11 of the Arizona Revised Statutes are met All necessary supplies and production materials are purchased so that there is no downtime due to a shortage of supplies or materials FY 2011/2012 Estimated FY 2012/2013 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 386,845 5,400 396,659 7,800 398,242 7,850 392,245 404,459 406,092 General Fund Support 392,245 404,459 406,092 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 392,245 404,459 406,092 4.0 4.0 4.0 Program Staffing FTEs 10-99 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Recorder Program: Information Services Function Maintain the hardware and software systems in use by both the Recording Division and the Voter Registration Division in order to keep the system in operation with minimal to zero unplanned downtime. Modernize hardware and software systems as necessary. Make electronic images and permanent record archival quality films of every page of every document accepted for recording. Description of Services Provide information to the public about recording transactions and upcoming elections on a 24 hour a day seven days a week basis. Ensure that the system is operational with minimal to no unplanned down time. Evaluate the operation of the system and the proper storage of all data, and monitor the system on a 24 hour basis. Recommend hardware and software changes and upgrades necessary for optimal operations. Make any programming changes required by legislative changes prior to scheduled elections to ensure compliance with statutory mandates. Make and store electronic images of all documents submitted for recording so that the documents can be quickly and easily retrieved by the public. Make archival quality film images of each page of every recorded document for permanent preservation. Program Goals and Objectives - Keep the Recorder's Office computer system operational with minimal to zero unplanned downtime - Make necessary program changes to implement statutory changes implemented at the state and federal level as well as changes necessary to provide election services to local jurisdictions - Perform annual evaluation and upgrades to system software and hardware as required by manufacturer or developer modification and updates - Complete modernizaton of the Voter Registration system to migrate to a newer upgraded database platform and a more modern computer programming language - Make electronic images of all documents submitted for recording to allow for electronic retrieval of the images by the public and make permanent archival film images of each page of each recorded document for permanent retention FY 2010/2011 Actual Program Performance Measures Computer system maintained with no unplanned downtime Voter registration program modified as needed to implement statutory or jurisdictional mandates prior to next election Computer programs updated as necessary within one year of release of new versions Computer system maintained for most efficient operations possible FY 2011/2012 Estimated FY 2012/2013 Planned 100% 100% 100% 100% 100% 100% 95% 95% 95% 85% 90% 95% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 620,292 428,574 63,995 700,151 663,450 120,000 618,466 530,350 180,000 1,112,861 1,483,601 1,328,816 10,167 827,872 5,500 832,500 7,150 745,230 838,039 838,000 752,380 Program Funding by Source Revenues Investment Earnings Charges for Services Other Special Revenue Total 10-100 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Recorder Program: Information Services General Fund Support - - - Net Operating Transfers In/(Out) - - - 274,822 645,601 576,436 Other Funding Sources - - - Total Program Funding 1,112,861 1,483,601 1,328,816 10.5 10.0 13.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 10-101 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Recorder Program: Recorder Division Function Provide quality service to the public by ensuring the prompt and efficient indexing and review of documents submitted to become part of the official transaction records of Pima County in compliance with the mandates of Title 11 of the Arizona Revised Statutes. Description of Services Review documents submitted to the department to become part of the offical real estate and commercial records of Pima County for compliance with statutory requirements under Title 11 of the Arizona Revised Statutes. Enter grantor, grantee and beneficiary information accurately into the indexing system so that the document can be retrieved at a later date. Collect the required statutory fees for the recording services and ensure that those fees are properly deposited and accounted for as required under County procedures. Provide assistance to the public in researching and making copies of documents that were recorded previously. Program Goals and Objectives - Review each document submitted for statutory compliance, proper indexing, and appropriate fees collected within one business day of receipt of the document by the office - Conduct a full second check by another operator to ensure indexing accuracy within three business days of receipt of the document - Show the actual date of receipt of the document by the Recorder's Office at inital entry of the documents into the computer system in order to comply with statutory mandates - Collect all required statutory fees and account for them properly with daily audits of reciepts for each employee - Assist members of the public entering the office to record documents or to research previously recorded documents within five minutes of their arrival at the office Program Performance Measures Days to complete data entry and second check processing of all recorded documents Documents presented for are reviewed and entered in the computer system on the date of receipt All data entry information is reviewed for accuracy (second check) Data entry accuracy rate of 100 percent is acheived All appropriate documents are returned by mail or private/commerical courier Public walk-in customers served within five minutes of arrival in office FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 3 3 3 100% 100% 100% 100% 99% 100% 100% 99% 100% 100% 100% 100% 100% 100% 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 602,640 99,123 582,097 150,056 749,339 157,295 701,763 732,153 906,634 175,002 1,667,504 175,600 1,810,500 1,865,180 1,842,506 1,986,100 1,865,180 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 10-102 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Recorder Program: Recorder Division (1,140,743) (1,253,947) (958,546) Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 701,763 732,153 906,634 16.8 17.0 17.0 General Fund Support Program Staffing FTEs 10-103 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Recorder Program: Voter Registration Function Maintain an accurate and efficient voter registration system for all voters in Pima County. Description of Services Provide accurate and prompt entry of voter registration forms into the county voter registration roll promptly after receipt. Provide regular roll maintenance by moving voters to cancelled status upon receipt of valid notice of death, felony conviction, or imcapacitation. Regularly process the county voter registration roll through National Change of Address databases to identify voters who have moved from their registration address and send appropariate notices to those voters under the National Voter Registration Act. Conduct early voting activities by both mail and in person and validate signatures on early ballot affidavits. Validate signatures on petitions submitted to the office including candidate challenges, recall, initiative, and annexation petitions in compliance with the mandates of Titles 16 and 19 of the Arizona Revised Statutes, and various other state and federal election laws, rules, and mandates. Program Goals and Objectives - Review voter registration forms for legal compliance and enter valid forms into the computer system accurately and promptly after receipt - Make and link digitized images of voter registration forms received in the correct format to individual voter records and properly file the original forms as mandated by statutes - Mail confirmation of registration notices to voters within 30 days of receipt of a voter registration form adding a new voter or updating an existing voter, and mail voter registration identification cards prior to any statewide general election that includes candidates for President of the United States - Assemble and mail early ballots to eligible voters who request a ballot by mail within time limits set by state and federal statutort mandates and accurately issue the correct ballot to voters requesting ballots in person at early voting sites - Validate the signature of all voted early ballots when compared to the voter's signature on the voter registration form as soon as possible after receipt of the ballot - Secure and maintain accurate inventory records of all ballots in possession of the Recorder's Office including ballots waiting to be mailed or voted ballots received from voters - Provide regular voter registration list maintenance activities including removing voters from the roll who are no longer eligible to vote through death, departure from the jurisdiction, felony conviction, or determination of mental incapacitation FY 2010/2011 Actual Program Performance Measures Voter Registration forms processed accurately and in a timely fashion Early ballots issued, mailed and validated within statutory deadlines Petitions received by the office are properly reviewed and validated in compliance with statutory mandates Voter roll list maintenance including address testing, removal of deceased or cancelled voters, performed as required under state and federal mandates Eligible early voters are provided with prompt and accurate service including issuance of the correct ballot 10-104 FY 2011/2012 Estimated FY 2012/2013 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Pima County FY 2012/2013 Adopted Budget Program Summary Department: Recorder Program: Voter Registration FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 726,458 1,384,782 32,151 541,063 1,062,035 - 814,348 1,584,401 - 2,143,391 1,603,098 2,398,749 40 241,013 319,900 152,717 241,053 319,900 152,717 23,060 1,015 184,360 600 600 24,075 184,960 600 1,879,278 1,091,198 2,054,032 - - - (1,015) 7,040 191,400 Other Funding Sources - - - Total Program Funding 2,143,391 1,603,098 2,398,749 30.5 14.0 13.0 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Intergovernmental Investment Earnings Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-105 This page intentionally left blank. 10-106 Pima County FY 2012/2013 Adopted Budget Treasurer Expenditures: 2,856,580 Revenues: FTEs 103,100 38.5 Function Statement: Serve as Treasurer for Pima County and its political subdivisions. Act as custodian of public funds and ex officio tax collector. Duties include custody, collection, disbursement, and investment of public funds and the collection and distribution of property taxes. Mandates: ARS Title 11: Counties; Title 35: Public Finances; and Title 42: Taxation Expenditures by Program Treasurer Operations 100% Sources of All Funding Department Revenue 3.61% Fund Balance Decrease 9.17% General Fund Support 87.22% 10-107 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Treasurer FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Treasurer Operations 2,104,069 2,961,358 2,856,580 Total Expenditures 2,104,069 2,961,358 2,856,580 Treasurer Operations 88,521 97,650 103,100 Total Revenues 88,521 97,650 103,100 1,958,250 2,455,392 2,491,607 - - - 57,298 408,316 261,873 - - - 2,104,069 2,961,358 2,856,580 Treasurer Operations 38.6 38.5 38.5 Total Staffing (FTEs) 38.6 38.5 38.5 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 10-108 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Treasurer Program: Treasurer Operations Function Serve as the custodian of public funds and ex-officio tax collector for Pima County as mandated by Arizona Statutes. Description of Services Accept deposits, clear warrants, electronically disburse funds, invest funds on deposit, and account for and report the activity to the Board of Supervisors and depositors. Collect and distribute property taxes. Be the custodian of excess proceeds from trustee sales. Program Goals and Objectives - Maximize automation of tax payments - Meet or exceed established investment benchmarks - Develop and implement an integrated information system to provide on-line banking and tax collection services to Pima County departments, political subdivisions, other agencies, tax lien investors and individuals FY 2010/2011 Actual Program Performance Measures Months meeting or exceeding investment benchmarks Percentage of payments processed through automated methods Percent completed of tax collection system FY 2011/2012 Estimated 12 96% 80% FY 2012/2013 Planned 12 95% 95% FY 2010/2011 Actual 12 95% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,653,690 349,511 100,868 2,001,289 741,589 218,480 2,166,686 532,894 157,000 2,104,069 2,961,358 2,856,580 - 150 600 - 150 600 35,032 2,484 51,005 45,000 2,500 50,000 2,500 100,000 88,521 97,500 102,500 1,958,250 2,455,392 2,491,607 - - - 57,298 408,316 261,873 Other Funding Sources - - - Total Program Funding 2,104,069 2,961,358 2,856,580 38.6 38.5 38.5 Program Funding by Source Revenues Charges for Services Operating Revenue Sub-Total Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 10-109 This page intentionally left blank. 10-110 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM General Fund Functional Area / Department / Program Total Expenditures Special Revenue COMMUNITY & ECONOMIC DEVELOPMENT Community & Economic Development Administration Administration Total Community & Economic Development Administration Community Development & Neighborhood Conservation Administration Affordable Housing Community & Rural Development General Services Neighborhood Reinvestment Total Community Development & Neighborhood Conservation Community Services, Employment & Training CAA Emergency Services Network One Stop Vocational and Academic Instruction Total Community Services, Employment & Training County Free Library Administration Public Services Support Services Total County Free Library Economic Development & Tourism Economic Development & Tourism Total Economic Development & Tourism Kino Sports Complex Landscape Management Recreation Total Kino Sports Complex School Superintendent Accounting Administration Educational Services Pima Accommodation District Pima Special Programs Total School Superintendent Stadium District Stadium District Operations Total Stadium District Total Community & Economic Development 11-1 532,319 - 532,319 532,319 - 532,319 368,244 303,204 1,446,658 2,257,761 317,990 9,419,704 3,195,094 - 368,244 9,722,908 4,641,752 2,257,761 317,990 4,693,857 12,614,798 17,308,655 154,871 5,383,481 256,635 4,370,408 13,692,083 1,052,174 4,525,279 19,075,564 1,308,809 5,794,987 19,114,665 24,909,652 - 3,281,866 21,433,749 9,434,385 3,281,866 21,433,749 9,434,385 - 34,150,000 34,150,000 - 1,666,762 1,666,762 - 1,666,762 1,666,762 353,112 722,936 - 353,112 722,936 1,076,048 - 1,076,048 395,182 695,079 541,830 - 1,192,400 1,270,000 395,182 695,079 541,830 1,192,400 1,270,000 1,632,091 2,462,400 4,094,491 - 4,622,363 4,622,363 - 4,622,363 4,622,363 13,729,302 74,630,988 88,360,290 Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Special Revenue General Fund Functional Area / Department / Program Total Revenues COMMUNITY & ECONOMIC DEVELOPMENT Community Development & Neighborhood Conservation Affordable Housing Community & Rural Development Community Planning & Revitalization Total Community Development & Neighborhood Conservation - 9,419,704 3,195,094 34,672 9,419,704 3,195,094 34,672 - 12,649,470 12,649,470 Community Services, Employment & Training CAA Emergency Services Network One Stop Vocational and Academic Instruction Total Community Services, Employment & Training - 4,091,340 13,692,083 1,052,174 4,091,340 13,692,083 1,052,174 - 18,835,597 18,835,597 County Free Library Administration Public Services Total County Free Library - 28,055,219 1,187,000 28,055,219 1,187,000 - 29,242,219 29,242,219 Economic Development & Tourism Economic Development & Tourism Total Economic Development & Tourism - 1,264,862 1,264,862 - 1,264,862 1,264,862 33,727 - 33,727 33,727 - 33,727 300,000 74,749 - 1,192,400 1,270,000 300,000 74,749 1,192,400 1,270,000 374,749 2,462,400 2,837,149 - 2,248,000 2,248,000 - 2,248,000 2,248,000 408,476 66,702,548 67,111,024 Kino Sports Complex Landscape Management Total Kino Sports Complex School Superintendent Administration Educational Services Pima Accommodation District Pima Special Programs Total School Superintendent Stadium District Stadium District Operations Total Stadium District Total Community & Economic Development 11-2 Pima County FY2012/2013 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program COMMUNITY & ECONOMIC DEVELOPMENT Community & Economic Development Administration Administration Total Community & Economic Development Administration Community Development & Neighborhood Conservation Administration Affordable Housing Community & Rural Development Neighborhood Reinvestment Total Community Development & Neighborhood Conservation 3.3 3.3 3.4 13.3 7.3 4.3 28.3 Community Services, Employment & Training CAA Emergency Services Network One Stop Vocational And Academic Instruction Total Community Services, Employment & Training 13.5 100.8 21.6 County Free Library Administration Public Services Support Services Total County Free Library 10.0 373.2 24.8 135.9 408.0 Economic Development & Tourism Economic Development & Tourism Total Economic Development & Tourism 4.0 Kino Sports Complex Landscape Management Recreation Total Kino Sports Complex 4.5 2.5 School Superintendent Accounting Administration Educational Services Total School Superintendent 5.0 6.0 4.0 4.0 7.0 15.0 Stadium District Stadium District Operations Total Stadium District 39.6 39.6 Total Community & Economic Development 641.1 11-3 This page intentionally left blank. 11-4 Pima County FY 2012/2013 Adopted Budget Community & Economic Development Admin Expenditures: 532,319 Revenues: 0 3.3 Function Statement: To enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department provides support to the Community Development & Neighborhood Conservation, Community Services-Employment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Mandates: None Expenditures by Program Community & Economic Development Admin 100% Sources of All Funding General Fund Support 100% 11-5 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Community & Economic Development Administration FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration 418,588 528,265 532,319 Total Expenditures 418,588 528,265 532,319 418,588 528,265 532,319 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 418,588 528,265 532,319 Administration 4.0 4.0 3.3 Total Staffing (FTEs) 4.0 4.0 3.3 Funding by Source General Fund Support Total Program Funding Staffing (FTEs) by Program 11-6 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community & Economic Development Administration Program: Administration Function To enhance the economic and cultural well-being of Pima County constituents with particular focus on improving the status of the economically disadvantaged. Meet and report performance and fiscal requirements of federal, state, and private grantors. Provide support to the Community Development & Neighborhood Conservation, Community Services - Employment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Description of Services Provide policy direction, administrative oversight, and support for six departments which offer the following services: public library; neighborhood, community, and economic development; low income housing, emergency rent, and utility assistance; sports recreation; academic and vocational education; and leased property contract administration and marketing. Program Goals and Objectives - Increase department operating efficiencies - Continue Employee Combined Appeal Program (ECAP) funding - Maintain annual service goals in each department/program for the next five years Program Performance Measures Continue to review procedures to increase efficiency ECAP contributions continued Maintain department service goals as established FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned yes yes yes yes yes yes yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 236,775 181,813 322,844 205,421 295,808 236,511 418,588 528,265 532,319 418,588 528,265 532,319 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 418,588 528,265 532,319 4.0 4.0 3.3 Program Funding by Source General Fund Support Program Staffing FTEs 11-7 This page intentionally left blank. 11-8 Pima County FY 2012/2013 Adopted Budget Community Development & Neighborhood Conservation Expenditures: 17,308,655 Revenues: 12,649,470 28.3 Function Statement: Enhance the economic welfare of inhabitants of Pima County by: promoting an improved human service delivery system; supporting regional planning and cooperative arrangements to address priority issues; promoting intergovernmental and community collaboration; addressing critical human and community needs; and, promoting infrastructure, economic, and social services development in low and moderate income communities. Mandates: None Expenditures by Program Neighborhood Reinvestment 1.84% Administration 2.13% General Services 13.04% Affordable Housing 56.17% Community & Rural Development 26.82% Sources of All Funding Fund Balance Decrease 1.43% General Fund Support 26.68% Department Revenue 71.89% 11-9 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Community Development & Neighborhood Conservation FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Affordable Housing Community & Rural Development Community Planning & Revitalization General Services Neighborhood Reinvestment 295,729 10,677,899 5,799,041 346,182 2,296,120 375,440 353,860 11,726,085 5,643,110 1,649,739 2,265,500 801,173 368,244 9,722,908 4,641,752 2,257,761 317,990 Total Expenditures 19,790,411 22,439,467 17,308,655 (3) 9,550,373 4,095,798 334,107 9,116 11,415,757 4,399,540 1,649,739 102,000 9,419,704 3,195,094 34,672 - 13,989,391 17,567,036 12,649,470 4,404,049 4,587,671 4,693,857 (438,316) (429,630) (286,760) 1,835,287 714,390 252,088 - - - 19,790,411 22,439,467 17,308,655 Administration Affordable Housing Community & Rural Development Community Planning & Revitalization Neighborhood Reinvestment 2.6 10.9 9.7 1.1 6.4 4.2 11.5 9.0 1.6 6.3 3.4 13.3 7.3 4.3 Total Staffing (FTEs) 30.7 32.6 28.3 Funding by Source Revenues Administration Affordable Housing Community & Rural Development Community Planning & Revitalization Neighborhood Reinvestment Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 11-10 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Administration Function Provide administrative oversight including General Fund, bond fund, and federal and state grants. Serve as departmental liaison to several local and regional committees to establish policies and develop planned delivery of regional services. Description of Services Provide administrative oversight and ensure contract compliance and fiscal accountability for all aspects of the department including grants administration and General Fund programs. Responsible for personnel, budget, programmatic reporting requirements and ensuring organizational capacity to fulfill obligations and responsibilities of the department and to provide support to County efforts and initiatives. Direct management staff to efficiently and effectively utilize resources in order to achieve the greatest community benefit. Prepare regular reports for the County Administrator and the Board of Supervisors. Responsible for oversight of County appointed committees and commissions which directly relate to the department. Program Goals and Objectives - Increase public information, knowledge, access to programs, and services funded through the department - Improve the departmental website with links to agencies based on programs and services - Provide quarterly departmental newsletters and programmatic reports highlighting grantee accomplishments and best practices - Develop policies to enhance citizen participation to increase transparency and accountability - Require all divisons to engage with citizen groups in target communities - Utilize website for program reports and funding opportunities - Participate in organized groups representing interest of rural areas - Promote staff in leadership roles within the local community and regional area in both planning and capacity development with non-profits, businesses, and governmental entities in order to respond to current needs - Encourage staff to participate in local, regional, state and national committees and focus groups - Initiate planning activites throughout the County to determine current issues and needs - Maximize department resources through appropriate collaborations with County departments - Identify opportunities to leverage funds with other County departments for greater community and economic development - Develop new strategies to seek out opportunities and resources for funding programs and initiate cooperative efforts with other jurisdictions and community partners at the local, regional, and state level - Emphasize cooperative grant development on a regional basis to provide maximum benefit when applying for new resources FY 2010/2011 Actual Program Performance Measures Strategies developed and implemented to identify needs and promote awareness of community resources Reports developed to provide transparency and demonstrate community benefit achieved with programs and services Leadership provided on committees which evaluate impact and strategize regarding impact of national and local policies on County funding and programs Capacity building training sessions provided to community organizations FY 2011/2012 Estimated FY 2012/2013 Planned 3 4 2 4 4 4 3 3 3 3 2 2 FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 11-11 222,861 72,868 229,900 123,960 222,714 145,530 295,729 353,860 368,244 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Administration Program Funding by Source Charges for Services Operating Revenue Sub-Total (3) - - (3) - - 295,732 353,860 368,244 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 295,729 353,860 368,244 2.6 4.2 3.4 General Fund Support Program Staffing FTEs 11-12 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Affordable Housing Function Provide leadership and support to Pima County residents in addressing critical needs, sustainability, stabilization, and preservation of affordable housing. Expand affordable housing to include home ownership and rental opportunities. Provide access to sustainable long term affordable housing to low and moderate income residents through education and informational resources about new and existing initiatives and opportunities that become available. Develop programs and partnerships that will enhance and expand the services provided by the Pima County Housing Center. Description of Services Assist low income residents with down payment assistance and repair of owner occupied homes. Provide subsidy for the development of rental housing for low income residents. Participate with other jurisdictions, nonprofit, and for-profit organizations within Pima County to develop effective strategies, secure funding, and implement housing programs serving low income residents. Manage housing programs including the Home Investments Partnership (HOME), Neighborhood Stabilization Program I (NSPI), General Obligation Bond Funds for Affordable Housing Program, and the Housing Trust Fund. Continue working with Pima County Foreclosure Prevention/Recovery Coalition including in default mortgage counseling to prevent foreclosures and predatory lending, and provide financial education to assist residents as they recover from financial distress. Program Goals and Objectives - Provide staff support to the Pima County Housing Commission to ensure affordable housing strategies and goals for all housing related programs approved by the Board of Supervisors are implemented - Coordinate regularly scheduled meetings and provide requested reports, materials, and analysis - Increase home ownership opportunities for low income residents of Pima County - Administer grants and programs that provide support for home ownership - Reduce substandard housing in unincorporated areas of Pima County - Administer grants and programs that provide support for rehabilitation and abatement of slum and blight - Preserve, rehabilitate, and develop affordable rentals and owner occupied homes to meet green sustainability standards - Administer grants and programs that support energy efficient affordable rentals - Respond to the foreclosure/default crisis affecting Pima County homeowners by maintaining effective partnerships and collaborations with the private and nonprofit sectors to address key issues that impede housing opportunities for residents - Work with community collaboratives which focus on mitigating the effects of foreclosures throughout the County - Provide an analysis of community needs, emerging needs, and barriers to services for affordable housing and quality of life issues for urban and rural residents - Conduct need assessment and community analysis related to barriers to affordable housing FY 2010/2011 Actual Program Performance Measures New housing development projects approved Foreclosure prevention outreach/referrals Housing center clients served New housing construction units produced Down payment support to new home buyers Acquisition/rehabilitation/replacement of substandard homes Rental units produced Housing center forums, workshops, meetings Roadway development impact fee waivers granted Assistance for homeless and special needs Foreclosure notifications within Pima County 0 800 50 24 66 2 128 40 47 6 10,800 11-13 FY 2011/2012 Estimated 2 2,500 400 21 90 14 4 30 70 6 9,000 FY 2012/2013 Planned 2 2,500 600 30 50 0 140 70 70 6 7,000 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Affordable Housing FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 579,922 10,097,977 759,417 10,966,668 784,229 8,938,679 10,677,899 11,726,085 9,722,908 9,550,335 38 11,415,757 - 9,419,704 - 9,550,373 11,415,757 9,419,704 190,902 310,328 303,204 - - - 936,624 - - Other Funding Sources - - - Total Program Funding 10,677,899 11,726,085 9,722,908 10.9 11.5 13.3 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-14 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community & Rural Development Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential community related services to identified groups. Promote development of infrastructure and neighborhood facilities; improve critical service delivery to youth, seniors, and those in need; and promote cultural and recreational services in low and moderate income communities, including neighborhoods within South Tucson, Marana, and unincorporated Pima County. Description of Services Collaborate with the city of Tucson to implement a seamless service to the residents of Pima County. Provide grants to local governments and nonprofit community based agencies for neighborhood revitalization and infrastructure improvements in low and moderate income communities outside the city of Tucson. Provide grants to local governments and nonprofit community agencies to increase or improve services, or to add specified new services especially in economically disadvantaged and rural communities. Supply technical assistance and grants to local governments and nonprofit community agencies for community development planning and resource development. Determine contract compliance and ability to meet funding objectives. Work with community agencies to identify program gaps. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority community needs and deliver specific services. Program Goals and Objectives - Coordinate the Homeless Persons Representation Project (HPRP) with the city of Tucson to provide seamless program delivery - Establish regular meetings with the city of Tucson and program staff - Promote economic development initiatives in low income rural areas - Collaborate with rural entities to determine needs for economic development initiatives and capacity for implementation - Identify methods to reach out to business owners in target areas for environmental assessments - Identify funding to promote economic development for revitalization of Brownfields sites - Fund services to agencies serving vulnerable populations at risk of homelessness throughout Pima County - Monitor contract compliance and provide technical assistance as needed - Fund services to agencies serving homeless for rapid rehousing options - Ensure grant funded activities meet program goals through regular reports - Fund effective case management (6 months average) to build skills and knowledge of services - Review casework files during program monitoring - Determine best practice model among providers - Provide technical assistance and training to non-profit agencies receiving funds - Assess needs of the collaboration to ensure appropriate training opportunities - Provide community education regarding programs, services and access to services - Review agency outreach and marketing of programs and services - Provide community facilities in low income rural areas - Review applications for funding community facilities and determine most effective investment of federal funds in underserved target areas - Provide infrastructure improvements in low income rural areas - Review requests for funding and work with other County departments to determine highest priority needs - Rehabilitate houses for eligible elderly/disabled/low income clients - Determine the number of houses which can be rehabilitated - Monitor budget and reports Program Performance Measures Homeless prevention financial assistance and case management Financial homeless assistance and case management Data collection, program evaluation, and administration Infrastructure projects funded 11-15 FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $484,929 $106,259 $74,228 5 $278,041 $87,000 $29,669 2 $4,000 $453 $500 2 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community & Rural Development Houses rehabilitated Public services to educate community on available programs Economic development initiatives funded Homeless case management clients served Homeless shelter services clients served 345 19 0 2,611 9,497 285 16 2 5,400 8,150 FY 2010/2011 Actual 231 14 1 5,500 7,500 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 587,639 5,211,402 - 620,626 5,022,484 - 495,027 4,141,725 5,000 5,799,041 5,643,110 4,641,752 5,000 96,359 104,840 - 101,359 104,840 - Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 3,896,383 98,056 4,235,600 59,100 3,195,094 - 3,994,439 4,294,700 3,195,094 General Fund Support 1,245,840 1,243,570 1,446,658 15 - - 457,388 - - Other Funding Sources - - - Total Program Funding 5,799,041 5,643,110 4,641,752 9.7 9.0 7.3 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-16 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community Planning & Revitalization Function Responsible for the administration of the Neighborhood Stabilization Program 2 (NSP2) Grant. Provide leadership, support, and oversight for this $22.1 million grant funded from the American Recovery and Reinvestment Act. Provide support for County-wide activities involving community revitalization and planning Description of Services Operate and staff the Pima Neighborhood Investment Partnership (PNIP) Office. Work with sub-grantees, the city of Tucson, and seven non-profit agencies to provide support for activities which include acquisition of foreclosed properties, redevelopment of vacant land, land banking, and demolition of blighted structures. NSP2 activities are limited to a target area consisting of twenty-nine census tracts located in the city of Tucson, South Tucson, and an unincorporated area of Pima County. Responsible for sub-grantee performance, grant and contract compliance, and program reporting. Administer two Environmental Protection Agency (EPA) Brownfields Grants targeted to Flowing Wells and Ajo. Provide support, planning, and reporting on other grant funded activities for Home Investment Partnership (HOME), Supportive Housing Program (SHP), Supportive Housing Program - Homeless Management Information System (SHP-HMIS), and Housing Opportunities for People with AIDS (HOPWA). Program Goals and Objectives - Reduce foreclosures, increase market values, stabilize neighborhoods, reduce utility consumption, and dependence on autos increasing the diversity of neighborhoods in the target area - Focus program activities in the target areas for the purchase, renovation, sale, or rental of houses - Communicate and coordinate activities with five neighborhoods in the target area - Participate in neighborhood based meetings to engage citizens and coordinate with existing service providers - Provide technical assistance, support, and training for sub-grantees staff - Assess each sub-grantee's capacity and conduct both general and specialized technical assistance and on-site training as appropriate - Accurately report on NSP2 accomplishments to both the federal government, the local community, and partners - Maintain timely and accurate reporting to Housing and Urban Development (HUD) and the PNIP Consortium - Provide technical assistance and reports for staff - Assess staff needs for technical assistance and training on a bi-annual basis and direct staff development to increase knowledge and skills - Close out the NSP2 grant including completion of grant requirements that will continue past termination - Work with Finance Grants staff to ensure timely closure of projects and develop methodology for future monitoring and grant compliance FY 2010/2011 Actual Program Performance Measures Homes built and sold by sub-grantees Foreclosed homes purchased and resold by sub-grantees Multi-family projects acquired or built (units) Land Banking - number of properties Meetings with sub-grantee partners Community meetings 20 104 0 33 65 72 FY 2010/2011 Actual FY 2011/2012 Estimated 20 40 0 37 72 185 FY 2011/2012 Adopted FY 2012/2013 Planned 26 49 20 0 40 95 FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 11-17 62,973 283,209 107,639 1,542,100 - 346,182 1,649,739 - Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Community Planning & Revitalization Program Funding by Source Revenues Intergovernmental Grant Revenue Sub-Total 334,107 1,649,739 34,672 334,107 1,649,739 34,672 - - - Net Operating Transfers In/(Out) (8,686) - - Fund Balance Decrease/(Increase) 20,761 - (34,672) Other Funding Sources - - - Total Program Funding 346,182 1,649,739 1.1 1.6 General Fund Support Program Staffing FTEs 11-18 - Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: General Services Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and are determined to be qualified to deliver basic needs for individuals and families. Description of Services Work with community agencies to identify program gaps. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority community needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Deliver essential services which benefit Pima County residents - Ensure a community planning process is followed to determine priority services - Provide services to vulnerable populations throughout Pima County - Target funding to identified services that reach vulnerable populations - Provide technical assistance and training to non-profit agencies receiving funds - Determine which agencies are lacking organizational capacity and at what level assistance can be provided in order to ensure program and contract compliance - Provide community education regarding programs, services, and access to services - Identify effective outreach methods to promote the programs and services funded FY 2010/2011 Actual Program Performance Measures Emergency food and clothing grants provided Community support grants clients served General services grants General services grants clients served Emergency food and clothing clients served Senior service grants provided Senior service clients served Support services, shelter, domestic violence grants provided Support services, shelter, domestic violence grants clients served Youth, young adult, and family support grants provided Youth, young adult, and family support grants clients served Community support grants provided 9 6,690 24 19,233 12,424 10 1,316 19 6,871 28 10,794 7 FY 2010/2011 Actual FY 2011/2012 Estimated 5 4,391 24 38,245 1,391 10 1,233 20 6,683 24 10,881 7 FY 2011/2012 Adopted FY 2012/2013 Planned 5 5,000 24 16,000 1,390 10 1,280 20 6,800 24 10,880 7 FY 2012/2013 Adopted Program Expenditures by Object Operating Expenses Total Program Expenditures 11-19 2,296,120 2,265,500 2,257,761 2,296,120 2,265,500 2,257,761 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: General Services Program Funding by Source 2,296,120 2,265,500 2,257,761 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,296,120 2,265,500 General Fund Support 11-20 2,257,761 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Neighborhood Reinvestment Function Provide stability and revitalization to stressed communities pursuant to 1997 and 2004 Neighborhood Reinvestment Bond Ordinances. Promote the funding of small capital improvement projects selected through a community consensus process. Develop community leaders, identify emerging needs, and strengthen community decision making. Description of Services Work with neighborhood residents to identify and implement desired infrastructure and public facilities improvement projects that will improve the quality of life in their communities. Implement strategies for stabilizing communities through the support of community based initiatives by partner agencies, organizations, churches, and other jurisdictions. Identify service gaps in communities and work with residents to prioritize needs for programs and services. Program Goals and Objectives - Empower neighborhood groups and residents to accomplish community goals through outreach programs - Regularly attend meetings in identified neighborhoods to provide technical assistance and support in establishing goals - Target stressed communities which do not have active neighborhood associations to help achieve neighborhood project goals - Work with informal neighborhood groups to help develop capacity for broad participation and collective decision making - Assist community leaders in development of functional neighborhood project proposals - Determine appropriate level of technical assistance needed - Work with new neighborhood groups to evaluate community goals and strategies - Assess neighborhoods knowledge of conducting community plans and provide technical assistance FY 2010/2011 Actual Program Performance Measures Community outreach events held Projects approved and funded Projects completed Proposals developed Evaluations completed 30 5 10 4 10 FY 2011/2012 Estimated 30 1 9 1 10 FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Planned 36 0 4 0 15 FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 349,998 25,442 377,193 423,980 290,190 27,800 375,440 801,173 317,990 5,000 4,116 100,000 2,000 - 9,116 102,000 - Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total 11-21 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Development & Neighborhood Conservation Program: Neighborhood Reinvestment 375,440 414,413 317,990 (429,630) (429,630) (286,760) 420,514 714,390 286,760 Other Funding Sources - - - Total Program Funding 375,440 801,173 317,990 6.4 6.3 4.3 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-22 Pima County FY 2012/2013 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Metropolitan Tucson Convention and Visitors Bureau JobPath Community Food Bank, Inc. Tucson Regional Economic Opportunities, Inc. Pima Association of Governments Pima Council on Aging Emerge! Center Against Domestic Abuse Our Family Services, Inc. El Rio Santa Cruz Neighborhood Health Center, for El Pueblo Health Center Catholic Community Services of Southern Arizona, Inc. (dba Pio Decimo Center) Tucson Pima Arts Council Southern Arizona AIDS Foundation Tucson Urban League, Inc. Primavera Foundation Metropolitan Education Commission Youth on Their Own Catalina Community Services University of Arizona, Board of Regents San Ignacio Yaqui Council, Inc. New Beginnings for Women & Children University of Arizona, Pima County Cooperative Extension Child and Family Resources, Inc. Interfaith Community Services (ICS) Southern Arizona Children's Advocacy Center Wingspan Casa de los Ninos Catholic Community Services, St. Elizabeth Clinic Pima County Community Land Trust Arivaca Coordinating Council/Human Resource Group, Inc. Southern Arizona Buffelgrass Coordination Center, Inc. International Sonoran Desert Alliance (ISDA) Administration of Resources & Choices Homeless Prevention Support Southern Arizona Legal Aid, Inc. (SALA) Tucson Clean and Beautiful, Inc. Jewish Family and Children's Services Helping Ourselves Pursue Enrichment Tucson Botanical Garden Tucson Children's Museum Arizona Youth Partnership Catholic Community Services (dba Community Outreach Program for the Deaf) TMM Family Services, Inc. Open Inn, Inc. Tu Nidito Children and Family Services El Tour (Perimeter Bicycling) Luke's in the Desert, Inc. (dba St. Luke's Home) Tucson Meet Yourself 11-23 Funding $3,180,000 431,473 406,865 350,000 298,000 267,076 178,500 169,500 166,506 146,761 113,236 101,500 94,500 89,000 83,878 65,000 63,500 61,110 61,000 60,000 58,806 58,396 58,000 56,470 53,500 50,500 50,000 50,000 49,000 48,265 48,000 45,500 44,000 42,000 40,896 40,062 40,000 37,140 37,140 37,000 34,500 33,500 30,500 30,000 26,063 25,000 25,000 (1) (2) (2) (3) (2) (2) (2) (2) Pima County FY 2012/2013 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Arizona's Children Association (dba Las Familias) Arizona's Children Association (dba The Parent Connection) Sahuaro Girl Scout Council, Inc. (SGSC) Mobile Meals of Tucson, Inc. Rise LLC Ajo Chamber of Commerce Pima Prevention Partnership - Teen Court La Frontera Community Services Community Food Bank - Caridad de Porres Young Women's Christian Association of Tucson Green Valley Assistance Services, Inc. Non-Profit Industries Chicanos Por la Causa, Inc. United Way of Tucson and Southern AZ International Rescue Committee, Tucson Office Compass Health Care - Amado Youth Center One on One Mentoring Southwest Fair Housing Council City of Tucson - Tucson Pima Historical Commission Total Funding 23,500 22,500 22,500 22,500 21,500 20,634 20,500 20,000 18,500 18,000 17,500 17,400 17,000 16,693 15,000 15,000 15,000 15,000 8,179 $ 7,883,549 (1) Contract budgeted in Non Departmental. (2) Contract administered by Economic Development & Tourism. (3) Contract budgeted in Community Development & Neighborhood Conservation, Transportation, and Regional Flood Control District departments. 11-24 (2) Pima County FY 2012/2013 Adopted Budget Community Services, Employment & Training Expenditures: 24,909,652 Revenues: 18,835,597 135.9 Function Statement: Improve the economic and social sustainability of Pima County by: developing skilled workers; assisting employers to meet workforce needs; mitigating the impact of layoffs through employment services; addressing basic housing needs of low income individuals; helping youth develop into successful adults; maximizing access to public and community resources; and helping persons with barriers such as homelessness and illiteracy transition into society. Mandates: None Expenditures by Program Vocational & Academic Instruction 5.25% CAA/Emergency Services Network 18.17% One Stop 76.58% Sources of All Funding Operating Transfers 1.12% General Fund Support 23.26% Department Revenue 75.62% 11-25 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Community Services, Employment & Training FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program CAA Emergency Services Network One Stop Vocational and Academic Instruction 4,421,118 16,151,950 1,475,726 4,255,330 19,322,749 1,276,111 4,525,279 19,075,564 1,308,809 Total Expenditures 22,048,794 24,854,190 24,909,652 CAA Emergency Services Network One Stop Vocational and Academic Instruction 4,427,712 10,268,806 1,150,793 4,071,042 13,769,348 1,065,658 4,091,340 13,692,083 1,052,174 Total Revenues 15,847,311 18,906,048 18,835,597 5,425,097 5,669,074 5,794,987 Net Operating Transfers In/(Out) 283,317 279,068 279,068 Fund Balance Decrease/(Increase) 493,069 - - - - - 22,048,794 24,854,190 24,909,652 CAA Emergency Services Network One Stop Vocational and Academic Instruction 14.9 120.0 20.1 10.0 113.3 18.0 13.5 100.8 21.6 Total Staffing (FTEs) 155.0 141.3 135.9 Funding by Source Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program 11-26 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: CAA Emergency Services Network Function Combat poverty and provide a safety net of basic services for low-income individuals and families in Pima County. Connect immediate assistance with case management and additional resources to promote self-sufficiency and economic independence. Description of Services Operate a community emergency assistance network to eliminate duplication of services. Provide basic needs services in partnership with nine community non-profit and rural community service agencies which comprise the Emergency Services Network (ESN). Provide these services directly as well as contracting with each agency in the ESN to provide the services. Administer a process under Community Development Block Grant funds to award grants for non-profit and rural agencies to provide community services. Fund programs that have a measurable impact on the causes of poverty in Pima County and that produce measurable outcomes. Award grants in the following priority areas as adopted by the Pima County Community Action Agency Advisory Board: 1) Inability to Meet Emergency Needs; 2) Starvation/Malnutrition; 3) Inadequate Housing; 4) Incomplete Use of Programs and Services; and 5) Youth Services. Program Goals and Objectives - Improve the standard of living and mitigate the effects of poverty - Provide a safety net that prevents homelessness - Assist people and communities of Pima County to become economically self-sufficient especially those with lower incomes Program Performance Measures Households receiving utility discounts Households receiving emergency rent, mortgage, or utility assistance FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 4,445 4,321 5,000 5,000 5,000 5,000 FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 539,991 3,881,127 464,289 3,791,041 496,801 4,028,478 4,421,118 4,255,330 4,525,279 4,252,182 175,530 3,879,917 191,125 4,091,340 - 4,427,712 4,071,042 4,091,340 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 11-27 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: CAA Emergency Services Network 179,656 184,288 154,871 867 - - (187,117) - 279,068 Other Funding Sources - - - Total Program Funding 4,421,118 4,255,330 4,525,279 14.9 10.0 13.5 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-28 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: One Stop FUNCTION Promote economic development by ensuring a skilled workforce. Support a healthy business climate by assisting local employers to find and train qualified workers. Reduce poverty and unemployment by helping low-income and other disadvantaged citizens address barriers to employment and increase their earning power through improved skills. DESCRIPTION OF SERVICES Offer a continuum of career development services for youth, adults and dislocated workers utilizing resources designed to assist people who are laid off or have barriers to employment. Coordinate services through the One Stop Program but deliver them through a network of more than 50 organizations ranging from community based non-profit organizations, faith based organizations to governmental agencies and proprietary trainers. Provide support to employers and apprenticeship programs in recruiting, staffing, and training skilled workers for quality jobs. Provide services to assist youth toward completion of high school or General Education Diploma (GED). Provide job order registration, applicant screening, and job matching both in person and online. Work with industry clusters and other employer groups, including apprenticeship programs, to design new training needed to address workforce shortages in fields with high occupational demand. Program Goals and Objectives - Increase incomes of Pima County citizens through job placement, job training, increased educational attainment, increased earning power, increased awareness of career pathways, and focus on quality jobs and livable wages - Prepare and stablize workforce to meet industry needs and support job growth Program Performance Measures Average wage at placement Job seekers served Employers served Placed into unsubsidized employment (or college if under 21) FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $13 16,672 859 80% $13 16,800 900 80% $14 15,000 1,000 82% FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 4,337,219 11,814,531 4,743,485 14,579,264 4,212,773 14,862,791 16,151,750 19,322,749 19,075,564 101 3 - - 104 - - 10,239,443 29,259 13,769,348 - 13,686,083 6,000 10,268,702 13,769,348 13,692,083 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 11-29 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: One Stop 5,030,641 5,274,333 5,383,481 Net Operating Transfers In/(Out) 217,601 279,068 279,068 Fund Balance Decrease/(Increase) 634,702 - (279,068) Other Funding Sources - - - Total Program Funding 16,151,750 19,322,749 19,075,564 120.0 113.3 100.8 General Fund Support Program Staffing FTEs 11-30 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Community Services, Employment & Training Program: Vocational and Academic Instruction Function Address the growing number of older youth and parenting teens unable to obtain employment or job training due to their status as high school drop outs, juvenile offenders, and/or homeless youth. Administer and coordinate vocational and employment training services for low income and disadvantaged Pima County youth to increase job placement and continuing educational opportunities. Description of Services Operates 3 locations of Pima Vocational High School (PVHS) to provide minority, low income, at-risk, out of school Pima County youth (16-21) with a long term program to master vocational and academic skills required by Pima County employers. Offer opportunities for securing a sustainable job through on-the-job training, completion of a vocational curriculum, and classes in applied academic basic skills that also meet the requirements for a high school diploma. Provide participants with intense on-site support services and case management by youth specialists. Help underserved and out of school youth find sustainable employment. Program Goals and Objectives - Engage out-of-school youth in education and assist them to attain a high school diploma - Provide low-skilled at-risk youth the necessary competencies to obtain sustainable employment Program Performance Measures Students who attain a high school diploma Students placed in employment FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 50 86 48 88 50 90 FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,075,420 400,306 1,028,799 247,312 1,051,844 256,965 1,475,726 1,276,111 1,308,809 1,147,598 3,195 1,063,158 2,500 1,052,174 - 1,150,793 1,065,658 1,052,174 214,800 210,453 256,635 Net Operating Transfers In/(Out) 64,849 - - Fund Balance Decrease/(Increase) 45,284 - - Other Funding Sources - - - Total Program Funding 1,475,726 1,276,111 1,308,809 20.1 18.0 21.6 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Program Staffing FTEs 11-31 This page intentionally left blank. 11-32 Pima County FY 2012/2013 Adopted Budget County Free Library Expenditures: 34,150,000 Revenues: FTEs 29,242,219 408.0 Function Statement: To provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 1: Public Libraries Expenditures by Program Administration 9.61% Support Services 27.63% Public Services 62.76% Sources of All Funding Federal/State Grants 0.43% Fund Balance Decrease 15.81% . Property Taxes 80.63% 11-33 Other Revenue 3.13% Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: County Free Library FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Public Services Support Services 3,580,166 20,293,143 7,527,848 2,878,582 20,716,323 8,617,691 3,281,866 21,433,749 9,434,385 Total Expenditures 31,401,157 32,212,596 34,150,000 Administration Public Services Support Services 28,630,792 1,385,298 334 29,094,489 1,356,000 - 28,055,219 1,187,000 - Total Revenues 30,016,424 30,450,489 29,242,219 - - - 8,734 (77,362) (583,767) 1,375,999 1,839,469 5,491,548 - - - 31,401,157 32,212,596 34,150,000 Administration Public Services Support Services 5.5 356.1 26.0 5.2 356.9 26.0 10.0 373.2 24.8 Total Staffing (FTEs) 387.6 388.1 408.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Note: Pursuant to the Intergovernmental Agreement between the Pima County Free Library District and Pima County for Cooperative Support Services Contract No. 01-30-P-138083-00606 (dated June 6, 2006, recorded in Docket 12824 at page 955 on June 13, 2006), employees performing work for the Pima County Free Library District are Pima County employees assigned to do work for the Pima County Free Library District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Free Library District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on June 5, 2031. 11-34 Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Free Library Program: Administration Function Enrich the lives of residents and build a literate community by providing equitable access to information, recreational reading, and lifelong learning materials and programs. Provide leadership, vision and strategic planning to fulfill the library's mission and deliver quality library services to residents of Pima County through the operation of 27 libraries, online electronic access, and outreach services including library outlets in the adult detention center, the juvenile detention center, a bookmobile, and deposit collections at many locations. Report to the Board of Supervisors acting as the Library District Board of Directors and coordinate library services with County departments. Description of Services Report to County Administration on library operations and services provided to the residents of Pima County. Build community support for the library by working with the Library Advisory Board, Friends Groups, the Library Foundation, and other community partners. Ensure that library services are responsive and relevant to the communities served. Ensure that staff are well trained, knowledgeable, and have the resources needed to do their jobs. Develop and implement marketing and community relations strategies to promote library services to the appropriate audiences and raise community awareness of the wide range of services provided by the library. Program Goals and Objectives - Raise public awareness of library programs and services by developing a marketing plan to communicate with the public through a variety of mediums including newsletters, media outlets, e-mail, and in-library promotions - Optimize staff capacity through proactive recruitment, training, social media, website and retention by ensuring that all regular staff attends at least one training opportunity that improves their knowledge, skills, and ability to serve the public - Develop mutually beneficial partnerships with agencies whose missions complement the library's mission, and through collaborative efforts fulfill the library's goals resulting in a positive collective community impact Program Performance Measures Value of library promotions in media outlets Number of partner agencies Staff attending training FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $250,000 20 100% $250,000 46 100% $250,000 46 100% FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 559,235 3,020,931 (100,469) 2,979,051 (53,220) 3,335,086 3,580,166 2,878,582 3,281,866 28,547,364 7,572 75,856 29,044,489 50,000 28,005,219 50,000 28,630,792 29,094,489 28,055,219 Program Funding by Source Revenues Property Taxes Intergovernmental Investment Earnings Other Special Revenue Total 11-35 Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Free Library Program: Administration General Fund Support - - - Net Operating Transfers In/(Out) - (77,362) (83,767) (25,050,626) (26,138,545) (24,689,586) Other Funding Sources - - - Total Program Funding 3,580,166 2,878,582 3,281,866 5.5 5.2 10.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 11-36 Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Free Library Program: Public Services Function Provide residents with information and materials through lending services, library programs, reference and information services, electronic information resources and public access computers at the Main Library, 25 branches, and one bookmobile. Promote literacy for residents of all ages by providing opportunities for residents to learn, create and connect. Description of Services Contribute to a literate community by providing access to a wide variety of information resources including books, DVDs, downloadable resources, and on-line information resources. Serve as community gathering places where residents come to share information, learn, and engage in the community. Provide safe, welcoming places where young children are introduced to language, reading, and literacy; where school age students find homework assistance and materials to help them succeed in school and become lifelong learners; where job seekers are able to enhance employment skills and seek job search assistance; and where adults pursue individual interests, engage in personal discovery, pursue continuing education, and connect with their community. Assist people in finding information, answering questions, and providing personalized assistance and structured programs that focus on the needs of each library customer in the pursuit of knowledge. Program Goals and Objectives - Provide Pima county residents with the information and tools needed to participate successfully in our community Create young readers and ensure that children are better prepared to enter school Improve literacy for adults and teens Satisfy curiosity by providing the resources needed to explore topics of personal interest Help students succeed in school by providing assistance in homework and other needs Provide safe and comfortable facilities for residents of Pima County to visit and enjoy Assist job seekers in improving job skills and finding appropriate employment FY 2010/2011 Actual Program Performance Measures Preschoolers attending story times Attendees of summer reading programs Community meeting room program attendance Library program attendance Website visits On-line homework help provided In person homework help provided Computers made available for public access Public computer sessions Computer classes offered Circulation of library materials E-Book download/circulation Job seeker attendance 117,566 37,212 138,274 253,512 4,063,771 5,407 17,416 556 1,053,524 3,004 7,338,125 138,316 7,068 FY 2010/2011 Actual FY 2011/2012 Estimated 115,000 40,000 142,000 220,000 4,100,000 5,350 19,000 520 1,110,000 2,300 7,650,000 152,000 8,000 FY 2011/2012 Adopted FY 2012/2013 Planned 115,000 45,000 142,000 220,000 4,100,000 8,000 19,000 560 1,150,000 2,500 7,700,000 167,000 8,500 FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 11-37 16,107,294 4,185,849 16,879,240 3,837,083 17,326,849 4,106,900 20,293,143 20,716,323 21,433,749 Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Free Library Program: Public Services Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 137,493 - 150,000 30,000 150,000 - 137,493 180,000 150,000 221,132 687,900 330,857 7,916 285,000 600,000 290,000 1,000 85,000 650,000 302,000 - 1,247,805 1,176,000 1,037,000 - - - 8,734 - - 18,899,111 19,360,323 20,246,749 Other Funding Sources - - - Total Program Funding 20,293,143 20,716,323 21,433,749 356.1 356.9 373.2 Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-38 Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Free Library Program: Support Services Function Provide the support operations needed for a branch library system including the cataloging and acquisition of library materials; the maintenance of library facilities; the hiring, payroll processing, and management of human resources; the processing of library customer accounts; and budgetary planning and support. Description of Services Order, make payments, and manage vendor relations for the purchase of library materials in a variety of formats. Manage the inventory of 1.5 million items including the cataloging of new materials added to the collection. Manage all hiring, payroll, and related departmental personnel issues. Provide support for budgeting, accounts receivable, and accounts payable. Oversee facilities maintenance and planning of new libraries. Program Goals and Objectives - Ensure that library expenditures are kept within budget and maximize the level of services offered by library staff Provide well maintained library facilities by having staff submit work orders in a timely manner Hire qualified individuals by performing effective screening of candidates Utilize the most efficient methods possible to order, process, and make new materials available to the public Increase the number of new library materials sent directly to branches to minimize shipping times FY 2010/2011 Actual Program Performance Measures Rate of retention of newly hired staff Percent of new library materials shipped directly to branches Library expenditures within budget Weekly submission of work orders to Facilities Management department FY 2011/2012 Estimated 80% 90% yes yes FY 2012/2013 Planned 80% 92% yes yes FY 2010/2011 Actual 80% 92% yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,393,866 6,133,982 1,391,641 7,226,050 1,278,177 8,156,208 7,527,848 8,617,691 9,434,385 Miscellaneous Revenue 334 - - Other Special Revenue Total 334 - - General Fund Support - - - Net Operating Transfers In/(Out) - - (500,000) 7,527,514 8,617,691 9,934,385 Other Funding Sources - - - Total Program Funding 7,527,848 8,617,691 9,434,385 26.0 26.0 24.8 Program Funding by Source Revenues Fund Balance Decrease/(Increase) Program Staffing FTEs 11-39 This page intentionally left blank. 11-40 Pima County FY 2012/2013 Adopted Budget Economic Development & Tourism Expenditures: Revenues: 1,666,762 FTEs 1,264,862 4.0 Function Statement: Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County owned and leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Mandates: ARS Title 42, Chapter 6: Local Excise Taxes Expenditures By Program Economic Development & Tourism 100% Sources of All Funding Operating Transfers 26.59% Department Revenue 73.41% 11-41 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Economic Development & Tourism FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Economic Development & Tourism 1,451,647 1,473,706 1,666,762 Total Expenditures 1,451,647 1,473,706 1,666,762 Economic Development & Tourism 1,150,402 1,132,734 1,264,862 Total Revenues 1,150,402 1,132,734 1,264,862 - - - Net Operating Transfers In/(Out) 320,058 398,259 458,259 Fund Balance Decrease/(Increase) (18,813) (57,287) (56,359) - - - 1,451,647 1,473,706 1,666,762 Economic Development & Tourism 3.1 3.0 4.0 Total Staffing (FTEs) 3.1 3.0 4.0 Funding by Source Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program 11-42 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Economic Development & Tourism Program: Economic Development & Tourism Function Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. The Economic Development & Tourism department is a marketing and operations outreach agency which promotes the quality of life in the region in order to create potential growth in business, leisure corporate business and sports travel. Description Act as primary liaison with the business, academic, tourism and sports communities to enhance the economic well-being of the region. Provide contract oversight; business development with Tucson Regional Economic Opportunities (TREO), small business assistance organizations, and Ajo community partners; marketing, training, and revenue enhancement programs for Pima County's leased property partners (i.e., Arizona-Sonora Desert Museum, Old Tucson Studios, Colossal Cave Mountain Park, Pima Air and Space Museum, Pima County Fairgrounds, Rillito Race Track, Crooked Tree Golf Course, and other Pima County leased property partners), and regional business attraction and retention agencies in Pima County. Collaborate with the Pima County Stadium District personnel in marketing and business strategies for the Kino Sports Complex (KSC). Program Goals and Objectives - Coordinate Pima County's economic development resources to concentrate on collaborative community efforts in business and job creation; business retention and expansion; and increased tourism, sports, and cultural development which enhance the quality of life - Develop a more comprehensive tourism promotion marketing plan in partnership with the Metropolitan Tucson Convention and Visitors Bureau (MTCVB), Ajo District Chamber of Commerce, and the International Sonoran Desert Alliance (ISDA) - Increase the number of film and video production companies utilizing Pima County as their base shooting or production headquarters - Assist the leased properties in revenue enhancement initiative as well as develop optional use concepts for County leased property attractions - Develop partnerships with public and private organizations involved in economic development, tourism, and cultural development - Develop and execute marketing initiatives of the KSC in collaboration with the Pima County Stadium District to increase the number of special events and revenue producing activities at Kino Veterans Memorial Stadium and the KSC - Assist Natural Resources, Parks & Recreation in major public activities and events where attendance is projected to be over 3,000 FY 2010/2011 Actual Program Performance Measures Increase in major events held Number of new sponsored events Collaborative marketing agreements developed Promotional technical assistance provided Additional uses developed for leased properties Increase in business and leisure travelers 2 2 2 15 2 2% FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 6 2 2 20 2 3% 3 2 3 25 4 5% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 11-43 293,868 1,157,779 298,931 1,174,775 388,836 1,277,926 1,451,647 1,473,706 1,666,762 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Economic Development & Tourism Program: Economic Development & Tourism Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Other Special Revenue Total 894,555 254,013 1,834 885,972 246,262 500 1,017,600 246,262 1,000 1,150,402 1,132,734 1,264,862 - - - Net Operating Transfers In/(Out) 320,058 398,259 458,259 Fund Balance Decrease/(Increase) (18,813) (57,287) (56,359) Other Funding Sources - - - Total Program Funding 1,451,647 1,473,706 1,666,762 3.1 3.0 4.0 General Fund Support Program Staffing FTEs 11-44 Pima County FY 2012/2013 Adopted Budget Kino Sports Complex Expenditures: 1,076,048 Revenues: FTEs 33,727 7.0 Function Statement: Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Mandates: None Expenditures by Program Landscape Management 32.82% Recreation 67.18% Sources of All Funding Department Revenue 3.13% General Fund Support 96.87% 11-45 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Kino Sports Complex FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Landscape Management Recreation 271,918 983,389 287,376 1,229,789 353,112 722,936 1,255,307 1,517,165 1,076,048 Landscape Management Recreation 17,143 148,234 20,000 112,250 33,727 - Total Revenues 165,377 132,250 33,727 1,089,930 1,384,915 1,042,321 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,255,307 1,517,165 1,076,048 Landscape Management Recreation 4.4 14.6 4.4 11.4 4.5 2.5 Total Staffing (FTEs) 19.0 15.8 7.0 Total Expenditures Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 11-46 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Kino Sports Complex Program: Landscape Management Function Provide landscape management services to Sam Lena, Willie Blake Park, the Mulcahy YMCA at Kino Community Center, and various County departments. Description of Services Maintain decomposed granite, irrigation, trees, shrubs, and groundcover. Provide litter removal, sign replacement, and parking lot sweeping services. Provide maintenance of restrooms, ramadas, ball fields, fencing, graffiti abatement, exercise paths, and ball field and security lights. Program Goals and Objectives - Maintain landscapes to a minimum 90% customer satisfaction rating - Service six departments monthly - Continue to respond to emergency landscape service requests - Respond to 100% of calls within 24 hours FY 2010/2011 Actual Program Performance Measures Frequency of landscape services/monthly Emergency service request responses with 24 hours Average customer satisfaction rating FY 2011/2012 Estimated 2 100% 90% FY 2010/2011 Actual FY 2012/2013 Planned 2 100% 90% 2 100% 90% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 164,688 103,313 3,917 173,196 108,180 6,000 204,988 117,124 31,000 271,918 287,376 353,112 15,443 1,700 20,000 - 26,727 7,000 17,143 20,000 33,727 254,775 267,376 319,385 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 271,918 287,376 353,112 4.4 4.4 4.5 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-47 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Kino Sports Complex Program: Recreation Function Maintain the buildings and facility infrastructure of Sam Lena Maintenance building and compound, Sam Lena snack bar, Sam Lena restroom building, Willie Blake Park restroom building, parking lots, ramadas, exercise pathway, fencing, ball field lights, security lights, exterior of the Kino Veterans Memorial Community Center (Mulcahy YMCA), pool, and bathhouse to the highest possible standard. Description of Services Provide repair and maintenance of buildings and facilities as needed as part of an ongoing facilities maintenance program. Coordinate necessary services through Facilities Management Department and contracted vendor services to provide for general upkeep of park buildings and facilities and to maintain pool, bathhouse, and exterior of community center per contract with YMCA of Southern Arizona. Provide landscape services and facility reservations for any YMCA programming needs at Sam Lena Park or the Kino Sports Complex. Coordinate with Natural Resources, Parks and Recreation Department on pool issues. Program Goals and Objectives - Keep facilities at their highest level and extend their life and usefulness - Establish and maintain a long-term facility maintenance program for structures, equipment, and other improvements - Provide better light control and cost efficiencies - Installation of Light Control System for lighted fields - Minimize customer service complaints - Establish tracking system to determine number of customer service complaints - Improve the number of ramada reservations - Determine what upgrades would increase demand - Establish improved booking/reservation policies Program Performance Measures Utility efficiency devices installed Number of Sam Lena Park ramadas scheduled Customer service complaints Long-term facility maintenance program maintained FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned n/a 175 n/a n/a 0 185 n/a no 1 200 12 yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 483,374 500,015 - 544,315 660,474 25,000 136,613 586,323 - 983,389 1,229,789 722,936 30,381 117,853 14,000 98,250 - 148,234 112,250 - Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 11-48 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Kino Sports Complex Program: Recreation 835,155 1,117,539 722,936 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 983,389 1,229,789 722,936 14.6 11.4 2.5 General Fund Support Program Staffing FTEs 11-49 This page intentionally left blank. 11-50 Pima County FY 2012/2013 Adopted Budget School Superintendent Expenditures: 4,094,491 Revenues: FTEs 2,837,149 15.0 Function Statement: Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts. Prepare financial information for the Board of Supervisors for setting the property tax rates. Conduct school district governing board elections. Operate Pima Accommodation District, educational services, school bus services for students in unorganized territory, and multidistrict programs. Mandates: ARS Title 15: Education Expenditures by Program Accounting 9.65% Administration 16.98% Pima Special Programs 31.02% Educational Services 13.23% Pima Accommodation District 29.12% Sources of All Funding General Fund Support 30.71% Department Revenue 69.29% 11-51 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: School Superintendent FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Accounting Administration Educational Services Pima Accommodation District Pima Special Programs 387,963 446,753 509,834 1,048,981 3,074,368 425,791 598,754 514,861 1,191,500 2,451,500 395,182 695,079 541,830 1,192,400 1,270,000 Total Expenditures 5,467,899 5,182,406 4,094,491 Accounting Administration Educational Services Pima Accommodation District Pima Special Programs 1,645 70,446 83,759 1,088,706 3,207,204 225,500 74,749 1,191,500 2,451,500 300,000 74,749 1,192,400 1,270,000 Total Revenues 4,451,760 3,943,249 2,837,149 1,188,700 1,239,157 1,257,342 - - - (172,561) - - - - - 5,467,899 5,182,406 4,094,491 Accounting Administration Educational Services 6.0 5.5 3.0 6.0 5.0 3.0 5.0 6.0 4.0 Total Staffing (FTEs) 14.5 14.0 15.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 11-52 Pima County FY 2012/2013 Adopted Budget Program Summary Department: School Superintendent Program: Accounting Function Perform mandated accounting and finance functions for all school districts in Pima County as authorized by Arizona Revised Statutes. Provide services to ensure accurate reporting requirements that comply with with the Uniform System of Financial Records (USFR) for Arizona School Districts. Description of Services Perform accounting services related to revenues, expenditures, and budgeting for all school districts in Pima County with minor exemptions by those operating under A.R.S. 15-914.01. Establish applicable property tax levies for each school district in Pima County. Ensure tax levies are appropriated in accordance with the operating budget duly adopted by each school district governing board. Ensure that all warrants drawn against a school district are propertly authorized by a school district governing board through an executed voucher for those districts whose finances are managed by the Superintendent of Schools. Determine new and innovative methods to provide new or enhanced services to school districts on the management of their financial operations. Program Goals and Objectives - Meet all statutory and regulatory requirements of Title 15 and other legal mandates on school budgets and finance - Provide technical assistance on budgeting and finance to any school district in Pima County Program Performance Measures School district revenue collected School district expenditures processed Accounting transactions School district warrants issued School districts provided with budgeting/finance assistance FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $1,103,136,003 $663,913,133 12,592,242 92,887 5 $1,050,000,000 $683,000,000 13,650,000 85,000 5 $1,025,000,000 $710,000,000 13,241,000 76,000 4 FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 374,480 13,483 410,823 14,968 382,782 12,400 387,963 425,791 395,182 1,645 - - 1,645 - - 386,318 425,791 395,182 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 387,963 425,791 395,182 6.0 6.0 5.0 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-53 Pima County FY 2012/2013 Adopted Budget Program Summary Department: School Superintendent Program: Administration Function Administer legally mandated functions of the office required by Title 15, 16, and 19 of Arizona Revised Statutes. Provide support to the Accounting, Educational Services, Pima Accommodation, and Pima Special Programs functions of the office and implement procedural and legal mandates of the Superintendent of Schools. Description of Services Serve as a resource to constituents in Pima County on educational services and programs. Record teaching certificates for all certificated individuals in Pima County. Function as the "program director" for multi-district educational programs. Provide information technology support to rural school districts and special educational programs. Perform other legal or mandatory functions as required by law. Program Goals and Objectives - Ensure that educators and families in Pima County are informed about educational services, providers, and opportunities throughout the County - Perform all legal/regulatory mandated services required of Arizona county school superintendents - Direct or coordinate multi-district educational program in Pima County fo the benefit of educators, students, and families Program Performance Measures Certifications for teachers/administrators maintained Governing Board members appointed School district elections conducted FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 46,471 1 17 47,500 3 6 49,000 2 17 FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 334,599 112,154 - 325,756 267,898 5,100 367,757 327,322 - 446,753 598,754 695,079 Miscellaneous Revenue 70,446 225,500 300,000 Operating Revenue Sub-Total 70,446 225,500 300,000 376,307 373,254 395,079 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 446,753 598,754 695,079 5.5 5.0 6.0 Program Funding by Source Revenues General Fund Support Program Staffing FTEs 11-54 Pima County FY 2012/2013 Adopted Budget Program Summary Department: School Superintendent Program: Educational Services Function Coordinate and assist with the development of educational service programs for educators, students, and parents in Pima County. Description of Services Develop and coordinate educational service agency programs to serve populations in Pima County that are considered underserved. Collaborate with government, community, and non-profit organizations to provide comprehensive services to educators and students. Ensure that the Superintendent of Schools' office creates a link for different educational service agencies for the benefit of schools. Register and track all students in Pima County who are attending private schools or are being home-schooled. Program Goals and Objectives - Provide leadership to develop collaborative efforts between governments as well as community, non-profit and educational organizations in Pima County - Develop comprehensive programs as an educational service agency to assist public schools to better serve students in the classroom Program Performance Measures Special programs developed/coordinated Home school children tracked Private school children tracked FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 8 401 1,281 11 400 1,930 10 400 2,000 FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 238,062 271,772 244,762 270,099 278,552 263,278 509,834 514,861 541,830 73,213 10,546 73,213 1,536 49,749 25,000 83,759 74,749 74,749 426,075 440,112 467,081 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 509,834 514,861 541,830 3.0 3.0 4.0 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 11-55 Pima County FY 2012/2013 Adopted Budget Program Summary Department: School Superintendent Program: Pima Accommodation District Function Administer and provide educational programs and services to students in the Pima County Juvenile Detention Center and the Adult Detention Center. Provide students access to K-12 educational services at a neighboring school district for those students residing in the unincorporated areas of Pima County. Description of Services Responsible for providing educational services to students considered at-risk, incarcerated, or with special needs in the County juvenile detention or adult jail facilities through the Accommodation District. Transport students who reside in areas of Pima County that are not incorporated as part of a public school district, such as Mount Lemmon and the Lukeville community, to a neighboring school district to be provided a K-12 education. Program Goals and Objectives - Provide students with access to public education as required by A.R.S. 15-802 - Provide instruction to students to meet the Arizona Academic Standards - Provide students with a high school education esablished by the Arizona State Board of Education to earn a high school diploma or a general equivalency diploma (GED) Program Performance Measures Juvenile detention students served County jail students served Students transported from Mt. Lemmon to Tanque Verde Unified School District Students transported from Lukeville to Ajo Unified School District FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 62 32 2 50 40 3 55 60 3 93 68 75 FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Operating Expenses Total Program Expenditures 1,048,981 1,191,500 1,192,400 1,048,981 1,191,500 1,192,400 Intergovernmental 1,088,706 1,191,500 1,192,400 Grant Revenue Sub-Total 1,088,706 1,191,500 1,192,400 General Fund Support - - - Net Operating Transfers In/(Out) - - - (39,725) - - Other Funding Sources - - - Total Program Funding 1,048,981 1,191,500 Program Funding by Source Revenues Fund Balance Decrease/(Increase) 11-56 1,192,400 Pima County FY 2012/2013 Adopted Budget Program Summary Department: School Superintendent Program: Pima Special Programs Function Serve as the fiscal agent of specialized educational programs that are for the benefits of multiple school districts in Pima County and multi-county levels. Be a centralized point of contact for school districts and charter schools to help them operate more efficient or cost-effective programs. Provide any services that are mandated by Arizona state law. Description of Services Provide specialized educational programs in consortium efforts with local school districts including professional development programs, constituency programs, and service programs where services can be accomplished more efficiently and economically as multi-district or multi-county programs. Provide programs for unserved or underserved school age students in conjunction with and in response to concerns of federal, state, or local agencies. Program Goals and Objectives - Explore and develop service programs for underserved school districts, charter schools, and other educational institutions in Pima County or on a multi-county level - Maintain funding levels for programs to ensure quality services for underserved communities and school districts Program Performance Measures Special programs operated FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 30 24 21 FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Operating Expenses Total Program Expenditures 3,074,368 2,451,500 1,270,000 3,074,368 2,451,500 1,270,000 2,501,118 706,086 1,969,000 482,500 820,000 450,000 3,207,204 2,451,500 1,270,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - (132,836) - - Other Funding Sources - - - Total Program Funding 3,074,368 2,451,500 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Fund Balance Decrease/(Increase) 11-57 1,270,000 This page intentionally left blank. 11-58 Pima County FY 2012/2013 Adopted Budget Stadium District Expenditures: 4,622,363 Revenues: FTEs 2,248,000 39.6 Function Statement: Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional baseball teams that will have a positive impact on the community and the local economy. Mandates: ARS Title 48, Chapter 26: Stadium Districts Expenditures by Program Stadium District Operations 100.00% Sources of All Funding Department Revenue 27.87% Transient Lodging Tax 26.81% Operating Transfers 15.47% Fund Balance Decrease 29.85% 11-59 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Stadium District FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Stadium District Operations 4,026,716 4,282,940 4,622,363 Total Expenditures 4,026,716 4,282,940 4,622,363 Stadium District Operations 2,081,575 1,928,200 2,248,000 Total Revenues 2,081,575 1,928,200 2,248,000 - - - 1,675,318 110,041 (32,984) 269,823 2,244,699 2,407,347 - - - 4,026,716 4,282,940 4,622,363 Stadium District Operations 31.4 33.3 39.6 Total Staffing (FTEs) 31.4 33.3 39.6 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Note: Pursuant to the Intergovernmental Agreement between Pima County and the Pima County Stadium District for Personnel and Services Contract No. 01-57-P-132729-0603 (dated June 17, 2003, recorded in Docket 12080 at Page 213 on June 26, 2003), employees performing work for the Pima County Stadium District are Pima County employees assigned to do work for the Pima County Stadium District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Stadium District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. 11-60 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Stadium District Program: Stadium District Operations Function Provide venues for both community use and revenue generating events. Provide management and administrative functions at the Stadium. Maintain the buildings and facility infrastructure of the Stadium District to the highest possible standard. Maintain athletic fields as well as landscaping of Stadium District common areas. Provide landscape maintenance services and best management practices for the Kino Ecosystem Restoration Project (KERP). Description of Services Provide services and facilities for community recreation and activities such as special benefits, community events, sports events, gem shows, and concerts. Maintain landscape and parking lot areas of the Kino Sports Complex including maintenance of decomposed granite, irrigation, tree, shrub, groundcover, and litter removal, sign replacement, and parking lot sweeping. Manage Kino Ecosystem Restoration Project (KERP) including mosquito control for West Nile virus abatement, water harvesting, non-native and invasive species control, maintenance of six riparian habitats, and permit compliance. Provide oversight and direction of the Kino Sports Complex including the community center and pool, KERP, Sam Lena Park, Willie Blake Park, and provide coordination of landscape maintenance for various County agency facility grounds. Oversee promotion, marketing, financial accountability, site maintenance, contracts, personnel, and scheduling of resources. Provide repair and maintenance of buildings and facilities as needed as part of an ongoing facilities maintenance program. Coordinate necessary services through Facilities Management Department and contracted vendor services to provide for general upkeep on Stadium District buildings and facilities. Program Goals and Objectives - Increase the number of out of town group events such as camps and tournaments to help drive economic impact - Schedule twelve out of town group events - Ensure fields and facilities are available for use and are maintained efficiently - Strive to meet productivity standards assigned to the various tasks performed - Maintain buildings and facilities at their highest level to extend life and usefulness - Establish and maintain long-term facility maintenance program for structures, equipment, and other improvements - Upgrade concessions stand water fixtures, plumbing, and hot water heaters in the stadium - Re-key entire stadium onto a new key plan - Develop building asset replacement cycle to flatten out capital purchases over a 10 year cycle - Improve operational efficiencies for building and facility utilities - Installation of Light Control System for lighted fields to provide better light control and cost efficiencies - Elimination of unnecessary phone lines in all Stadium buildings - Elimination of unnecessary computer ports in all Stadium buildings - Installation of motion sensors on light switches within the buildings - Installation of programmable thermostats within the buildings Program Performance Measures FY 2010/2011 Actual Out of town group events Utility efficiency devices installed Productivity standard levels met Capital replacement target met 8 25 50% 33% FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 10 30 75% 67% 12 40 85% 75% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses 1,604,150 2,349,251 11-61 1,832,437 2,321,003 2,199,538 2,279,825 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Stadium District Program: Stadium District Operations Capital Equipment > $5,000 Total Program Expenditures 73,315 129,500 143,000 4,026,716 4,282,940 4,622,363 1,537,706 402,570 24,566 116,733 1,496,700 380,800 12,000 38,700 1,628,000 455,000 12,000 153,000 2,081,575 1,928,200 2,248,000 - - - 1,675,318 110,041 (32,984) 269,823 2,244,699 2,407,347 Other Funding Sources - - - Total Program Funding 4,026,716 4,282,940 4,622,363 31.4 33.3 39.6 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 11-62 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM General Fund Functional Area / Department / Program Special Revenue Total Expenditures JUSTICE & LAW ENFORCEMENT Clerk of the Superior Court Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Clerk of the Superior Court 677,672 1,505,486 2,273,344 660,674 1,578,449 563,126 1,665,893 331,651 1,155,667 126,915 475,076 654,262 677,672 1,505,486 2,273,344 660,674 1,705,364 1,038,202 1,665,893 331,651 1,809,929 10,411,962 1,256,253 11,668,215 1,112,731 - 1,112,731 1,112,731 - 1,112,731 County Attorney Administration Civil Legal Services Community Support Criminal Prosecution Total County Attorney 2,354,364 3,163,243 185,722 14,511,475 212,475 426,127 16,760,259 2,354,364 3,375,718 611,849 31,271,734 20,214,804 17,398,861 37,613,665 Indigent Defense Legal Defender Public Defender Total Indigent Defense 3,776,099 12,664,202 29,000 493,334 3,805,099 13,157,536 16,440,301 522,334 16,962,635 Justice Court Ajo Justice Court Ajo Justice Court Ajo Time Pay Fees Total Justice Court Ajo 677,632 - 23,000 12,750 700,632 12,750 677,632 35,750 713,382 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 496,366 45,711 542,077 496,366 45,711 542,077 Justice Courts Tucson Administration Court Operations Judicial Operations Total Justice Courts Tucson 1,716,676 3,265,183 1,836,363 324,308 1,019,995 1,716,676 3,589,491 2,856,358 6,818,222 1,344,303 8,162,525 Juvenile Court Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services Total Juvenile Court 1,789,950 862,503 1,071,122 7,614,492 1,238,826 2,176,748 7,525,411 212,409 1,383,509 127,607 7,792,424 2,002,359 2,246,012 1,071,122 7,614,492 1,366,433 2,176,748 15,317,835 22,279,052 9,515,949 31,795,001 Constables Constables Total Constables 12-1 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM General Fund Functional Area / Department / Program Office of Court Appointed Counsel Contract Attorneys Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Photo Traffic Enforcement Total Office of Court Appointed Counsel Public Fiduciary Burials Mandated Fiduciary Services Total Public Fiduciary Sheriff Administrative Corrections Forfeitures HIDTA Investigations Operations Total Sheriff Superior Court Adjudication Administration Adult Probation Court Services Adult Probation Field and Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services Total Superior Court Total JUSTICE & LAW ENFORCEMENT 12-2 Special Revenue Total Expenditures 7,187,938 597,108 1,323,035 596,408 1,371,602 - 7,187,938 597,108 1,323,035 596,408 1,371,602 11,076,091 - 11,076,091 280,464 2,194,216 - 280,464 2,194,216 2,474,680 - 2,474,680 16,733,401 45,697,115 21,340,780 41,744,974 1,011,000 7,736,433 1,700,000 3,132,830 1,252,525 469,781 17,744,401 53,433,548 1,700,000 3,132,830 22,593,305 42,214,755 125,516,270 15,302,569 140,818,839 12,893,755 3,467,177 2,126,302 4,081,461 798,801 2,068,911 151,879 2,341,678 2,505,575 924,488 35,000 1,211,798 10,876,387 1,142,864 703,129 859,712 395,319 - 13,818,243 3,502,177 3,338,100 14,957,848 1,941,665 703,129 2,928,623 547,198 2,341,678 2,505,575 30,435,539 16,148,697 46,584,236 247,953,650 61,570,427 309,524,077 Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area / Department / Program Special Revenue Total Revenues JUSTICE & LAW ENFORCEMENT Clerk of the Superior Court Administration Criminal Services Financial Services Information Technology Records Retention Total Clerk of the Superior Court 2,425,774 328,000 - 800 59,000 295,000 664,500 2,425,774 800 387,000 295,000 664,500 2,753,774 1,019,300 3,773,074 361,390 - 361,390 361,390 - 361,390 County Attorney Civil Legal Services Community Support Criminal Prosecution Total County Attorney 40,000 101,500 400,800 12,722,328 101,500 400,800 12,762,328 40,000 13,224,628 13,264,628 Indigent Defense Legal Defender Public Defender Total Indigent Defense 17,472 21,275 358,160 21,275 375,632 17,472 379,435 396,907 Justice Court Ajo Justice Court Ajo Justice Court Ajo Time Pay Fees Total Justice Court Ajo 238,455 - 11,000 7,000 249,455 7,000 238,455 18,000 256,455 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 322,540 85,363 407,903 322,540 85,363 407,903 4,918,692 780,000 168,000 373,933 684,061 4,918,692 1,153,933 852,061 5,866,692 1,057,994 6,924,686 1,600 30,000 100,000 - 212,409 1,416,677 127,607 8,039,735 214,009 1,446,677 100,000 127,607 8,039,735 131,600 9,796,428 9,928,028 823,454 2,776,310 - 823,454 2,776,310 3,599,764 - 3,599,764 Constables Constables Total Constables Justice Courts Tucson Administration Court Operations Judicial Operations Total Justice Courts Tucson Juvenile Court Administration Children & Family Svcs Detention Services Information Technology Probation Services Total Juvenile Court Office of Court Appointed Counsel Contract Attorneys Photo Traffic Enforcement Total Office of Court Appointed Counsel 12-3 Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area / Department / Program Public Fiduciary Burials Mandated Fiduciary Services Total Public Fiduciary Sheriff Administrative Corrections Forfeitures HIDTA Investigations Operations Total Sheriff Superior Court Adjudication Administration Adult Probation Court Services Adult Probation Field and Operations Conciliation Court Information Services Law Library Total Superior Court Total JUSTICE & LAW ENFORCEMENT 12-4 Special Revenue Total Revenues 15,000 696,131 - 15,000 696,131 711,131 - 711,131 256,500 8,080,000 632,000 20,000 1,011,000 6,846,986 50,000 3,132,830 1,252,525 469,781 1,267,500 14,926,986 50,000 3,132,830 1,884,525 489,781 8,988,500 12,763,122 21,751,622 543,050 - 1,423,677 35,000 1,372,800 9,765,117 683,071 455,200 311,200 1,966,727 35,000 1,372,800 9,765,117 683,071 455,200 311,200 543,050 14,046,065 14,589,115 23,574,368 52,390,335 75,964,703 Pima County FY2012/2013 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program JUSTICE & LAW ENFORCEMENT Clerk of the Superior Court Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Clerk of the Superior Court 9.0 35.0 45.0 13.5 30.6 12.3 31.8 6.0 30.9 214.1 Constables Constables Total Constables 13.0 13.0 County Attorney Administration Civil Legal Services Community Support Criminal Prosecution Total County Attorney 30.0 77.7 15.0 363.2 Indigent Defense Legal Defender Public Defender Total Indigent Defense 42.5 163.9 Justice Court Ajo Justice Court Ajo Total Justice Court Ajo 11.0 Justice Court Green Valley Justice Court Green Valley Total Justice Court Green Valley 11.0 Justice Courts Tucson Administration Court Operations Judicial Operations Total Justice Courts Tucson 30.0 88.2 20.0 485.9 206.4 11.0 11.0 138.2 Juvenile Court Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services Total Juvenile Court 31.0 37.0 21.2 160.8 17.0 24.4 200.9 492.3 12-5 Pima County FY2012/2013 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program Office of Court Appointed Counsel Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Total Office of Court Appointed Counsel 8.0 20.0 8.5 Public Fiduciary Burials Mandated Fiduciary Services Total Public Fiduciary 1.0 33.3 36.5 34.3 Sheriff Administrative Corrections HIDTA Investigations Operations Total Sheriff 254.0 684.0 23.0 280.0 395.0 1,636.0 Superior Court Adjudication Administration Adult Probation Court Services Adult Probation Field and Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services Total Superior Court 165.7 51.5 53.0 239.2 22.0 2.2 25.8 4.0 48.0 47.0 658.4 Total JUSTICE & LAW ENFORCEMENT 3,937.1 12-6 Pima County FY 2012/2013 Adopted Budget Clerk of the Superior Court Expenditures: 11,668,215 Revenues: FTEs 3,773,074 214.1 Function Statement: Maintain and hold accessible for the public and the court all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor the department's revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Mandates: ARS Title 12, Chapter 2, Article 8: Clerk of the Superior Court Expenditures by Program Records Retention 15.51% Administration 5.81% Civil Services 12.90% Probate Services 2.84% Courtroom Services 19.48% Juvenile Services 14.28% Information Technology 8.90% Criminal Services 5.66% Financial Services 14.62% Sources of All Funding Department Revenue 32.34% General Fund Support 65.63% Fund Balance Decrease 2.03% 12-7 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Clerk of the Superior Court FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention 625,865 1,295,338 2,251,786 709,271 1,539,910 734,105 1,655,587 326,630 1,816,493 841,383 1,466,082 2,285,191 623,603 1,470,377 1,000,456 1,593,296 328,061 1,764,982 677,672 1,505,486 2,273,344 660,674 1,705,364 1,038,202 1,665,893 331,651 1,809,929 10,954,985 11,373,431 11,668,215 Administration Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Records Retention 2,123,407 117 26 417,380 266,968 57 741,184 2,425,774 800 391,100 295,000 664,500 2,425,774 800 387,000 295,000 664,500 Total Revenues 3,549,139 3,777,174 3,773,074 7,575,837 7,433,981 7,658,188 - - - (169,991) 162,276 236,953 - - - 10,954,985 11,373,431 11,668,215 9.3 33.5 49.4 16.1 27.0 9.2 31.6 6.0 30.2 9.5 34.8 48.2 14.0 27.0 10.0 33.0 6.0 29.5 9.0 35.0 45.0 13.5 30.6 12.3 31.8 6.0 30.9 212.3 212.0 214.1 Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Civil Services Courtroom Services Criminal Services Financial Services Information Technology Juvenile Services Probate Services Records Retention Total Staffing (FTEs) 12-8 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Administration Function Provide administrative, managerial, and human resources support for all operations of the department. Provide quality, accessible, and streamlined court related services to the judicial system and the public by operating in an environment of accountability. Develop strong, competent, open, and trusting partnerships which facilitate and exemplify government service. Description of Services Administer, direct, and manage all areas in compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances. Ensure that all support services are provided to Superior Court divisions. Maintain a highly trained staff to ensure efficient and cost effective service to the courts and court partners. Provide all departmental functions of human resources. Program Goals and Objectives - Provide guidance to department staff in compliance with all mandates and policies - Ensure compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances - Train managers and supervisors to enhance performance and communicate organizational expectations - Hire, supervise, and monitor personnel - Complete employee evaluations for all personnel FY 2010/2011 Actual Program Performance Measures Sanctions imposed on department for non-compliance of mandates Training sessions conducted Employee evaluations completed FY 2011/2012 Estimated FY 2012/2013 Planned 0 0 0 31 100% 31 100% 34 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 537,737 88,128 743,579 97,804 610,902 66,770 625,865 841,383 677,672 808,263 245 744 1,314,155 1,322,000 5,600 1,098,174 1,322,000 5,600 1,098,174 2,123,407 2,425,774 2,425,774 (1,497,542) (1,584,391) (1,748,102) Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 625,865 841,383 677,672 9.3 9.5 9.0 Program Funding by Source Revenues Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-9 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Civil Services Function Process all civil filings and payments mandated by Arizona Revised Statutes. Description of Services Receive, record, and maintain all civil case filings. Program Goals and Objectives - Issue orders of protection/injunctions against harassment - Promote use of drop box as an alternative filing method - Process all civil filings within one day FY 2010/2011 Actual Program Performance Measures Orders of protection issued monthly Percent of civil filings placed in drop box Percent of civil filings processed within 1 day FY 2011/2012 Estimated 224 57% 100% FY 2012/2013 Planned 225 66% 100% FY 2010/2011 Actual 230 70% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,223,863 71,475 1,326,989 139,093 1,346,969 158,517 1,295,338 1,466,082 1,505,486 1,295,338 1,466,082 1,505,486 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,295,338 1,466,082 1,505,486 33.5 34.8 35.0 Program Funding by Source General Fund Support Program Staffing FTEs 12-10 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Courtroom Services Function Provide court related services for civil, domestic relations, probate, criminal, juvenile, and child support cases in litigation. Description of Services Provide a courtroom clerk for every open court hearing. Create a synopsis (minute entry) for each hearing and process all associated paperwork connected to each specific hearing. Distribute and direct minute entries and other court documents to interested parties. Program Goals and Objectives - Process accurate minutes of court proceedings on a timely basis - Ensure customer satisfaction with services - Provide timely processing of all court documents FY 2010/2011 Actual Program Performance Measures Accuracy rate of court documents Court documents processed on time Customer service ratings of satisfactory or higher FY 2011/2012 Estimated 99% 97% 98% FY 2012/2013 Planned 99% 100% 98% FY 2010/2011 Actual 100% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,178,119 73,667 2,189,491 95,700 2,179,428 93,916 2,251,786 2,285,191 2,273,344 Miscellaneous Revenue 117 - - Operating Revenue Sub-Total 117 - - 2,251,669 2,285,191 2,273,344 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,251,786 2,285,191 2,273,344 49.4 48.2 45.0 Program Funding by Source Revenues General Fund Support Program Staffing FTEs 12-11 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Criminal Services Function Process all criminal filings and payments mandated by Arizona Revised Statutes. Description of Services Provide quality, accessible, and streamlined court related services and resources to enable the court and probationers to meet the requirements set by the judiciary. Program Goals and Objectives - Process all criminal filings in a timely manner Provide probation officers with court records needed to supervise their probation caseloads Maintain and keep current all probationer case files relating to court orders and assessments Collect court ordered assessments FY 2010/2011 Actual Program Performance Measures Criminal case files updated monthly Assessment payments collected monthly Probation reports generated monthly Percent of probation case files that are current FY 2011/2012 Estimated 2,648 992 357 100% FY 2012/2013 Planned 2,675 1,015 370 100% FY 2010/2011 Actual 2,700 1,025 390 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 649,917 59,354 570,345 53,258 607,416 53,258 709,271 623,603 660,674 Investment Earnings 26 800 800 Other Special Revenue Total 26 800 800 694,021 623,603 660,674 - - - 15,224 (800) (800) Other Funding Sources - - - Total Program Funding 709,271 623,603 660,674 16.1 14.0 13.5 Program Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-12 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Financial Services Function Provide financial services to both internal and external customers of the court. Develop and monitor the annual budget. Prepare financial statements. Supervise all financial systems, accounts payable, payroll processing, and records maintenance. Provide collection services in order to collect past due court ordered assessments. Provide child support services for federal Title IV-D and non IV-D cases. Maintain and update records as needed and assist the court in distributing wage assignments. Description of Services Provide financial support to the courts in order to ensure all monies received are processed and distributed to the necessary agencies. Maintain accurate and timely accounting records. Maintain and update collection activity on all past due court ordered assessments. Assist families in the child support area to ensure proper record maintenance. Program Goals and Objectives - Comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies - Provide collection services for all deferred payments - Monitor expenses and revenue in order to comply with budget - Meet statutory deadlines for court related matters - Enhance cash management services - Initiate quarterly probation billings FY 2010/2011 Actual Program Performance Measures New deferred payment cases established monthly Billings sent to probationers per quarter Monthly financial reports submitted on time Budget compliance 152 1,356 100% 100% FY 2010/2011 Actual FY 2011/2012 Estimated 160 1,400 100% 100% FY 2011/2012 Adopted FY 2012/2013 Planned 170 1,425 100% 100% FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,369,184 165,520 5,206 1,264,477 205,900 - 1,445,451 259,913 - 1,539,910 1,470,377 1,705,364 319,158 41,288 300,000 28,000 300,000 28,000 360,446 328,000 328,000 29,025 1,597 26,312 27,000 13,100 23,000 27,000 9,000 23,000 56,934 63,100 59,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Investment Earnings Charges for Services Other Special Revenue Total 12-13 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Financial Services 1,144,748 1,055,514 1,250,449 - - - (22,218) 23,763 67,915 Other Funding Sources - - - Total Program Funding 1,539,910 1,470,377 1,705,364 27.0 27.0 30.6 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-14 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Information Technology Function Provide for the design, development, implementation, support, and management of computerized information systems (software applications and computer hardware) for the department. Description of Services Develop and maintain department automation projects. Provide software engineering and maintenance of automation projects. Provide management and support of technology resources. Provide prompt and efficient distribution of court generated documents to the public. Program Goals and Objectives - Provide customer support within 30 minutes of request Develop superior software engineering and maintenance of all automation projects Maintain reliable management and support technology resources Establish document distribution and tracking FY 2010/2011 Actual Program Performance Measures Respond to call center inquiries within 30 minutes Security system maintained 24 hours a day Computer systems updated as needed FY 2011/2012 Estimated 100% 100% 100% FY 2012/2013 Planned 100% 100% 100% FY 2010/2011 Actual 100% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 650,414 77,065 6,626 628,106 72,350 300,000 653,115 85,087 300,000 734,105 1,000,456 1,038,202 Investment Earnings Charges for Services Other Special Revenue Total 7,003 259,965 60,000 235,000 60,000 235,000 266,968 295,000 295,000 General Fund Support 570,177 517,773 563,126 - - - (103,040) 187,683 180,076 Other Funding Sources - - - Total Program Funding 734,105 1,000,456 1,038,202 9.2 10.0 12.3 Program Funding by Source Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-15 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Juvenile Services Function Provide court related services to the judicial system and public concerning all juvenile related issues. Description of Services Provide a courtroom clerk for every open court hearing; create minute entries of all court procedures; and comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies. Distribute minute entries and other court documents to interested parties. Program Goals and Objectives - Ensure delinquency cases are processed within 24 hours of filing - Provide all case files prior to scheduled court hearings - Provide outstanding service to internal and external customers FY 2010/2011 Actual Program Performance Measures Delinquency cases processed within 24 hours Case files provided prior to daily court hearings FY 2011/2012 Estimated 100% 100% FY 2012/2013 Planned 100% 100% FY 2010/2011 Actual 100% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,592,980 62,607 1,494,935 98,361 1,554,992 110,901 1,655,587 1,593,296 1,665,893 Miscellaneous Revenue 57 - - Operating Revenue Sub-Total 57 - - 1,655,530 1,593,296 1,665,893 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,655,587 1,593,296 1,665,893 31.6 33.0 31.8 Program Funding by Source Revenues General Fund Support Program Staffing FTEs 12-16 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Probate Services Function Oversee all probate cases and all minor and adult guardian and conservator cases. Perform data entry and maintain case management information for the wards of the court including information relating to fiduciaries appointed by the court. (Information is utilized not only by Superior Court, but also by the Supreme Court governing certified fiduciaries.) Conduct various customer service functions such as providing certified copies of wills and letters of administration. Description of Services Responsible for filing all probate, trust, and guardianship/conservator cases. Provide service to internal and external customers and provide certified copies of documents and letters of administration. Program Goals and Objectives - Process all guardianship cases in a timely manner - Provide e-filing capabilities to attorneys - Issue all letters of administration daily FY 2010/2011 Actual Program Performance Measures Cases submitted through e-filing per month Letters of administration issued on time Guardianship cases processed on time FY 2011/2012 Estimated 104 100% 100% FY 2012/2013 Planned 120 100% 100% FY 2010/2011 Actual 135 100% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 305,667 20,963 301,397 26,664 304,987 26,664 326,630 328,061 331,651 General Fund Support 326,630 328,061 331,651 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 326,630 328,061 331,651 6.0 6.0 6.0 Program Staffing FTEs 12-17 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Clerk of the Superior Court Program: Records Retention Function Provide for the storage of all court documentation (case files) as mandated by state of Arizona guidelines. Description of Services Provide storage along with retrieval and return functions of all court case files for Superior Court and the public as required. Program Goals and Objectives - Check all documents thoroughly for correctness before placing into storage - Scan all closed case files into the Arizona case management system (AGAVE) - Maintain reliable customer service with all units of the Superior Court and the public FY 2010/2011 Actual Program Performance Measures Documents checked before placing in storage Closed case files scanned into AGAVE system FY 2011/2012 Estimated 100% 98% FY 2012/2013 Planned 100% 99% FY 2010/2011 Actual 100% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,254,079 276,965 285,449 1,129,953 485,029 150,000 1,158,900 501,029 150,000 1,816,493 1,764,982 1,809,929 10,966 730,218 53,500 611,000 53,500 611,000 741,184 664,500 664,500 1,135,266 1,148,852 1,155,667 - - - (59,957) (48,370) (10,238) Other Funding Sources - - - Total Program Funding 1,816,493 1,764,982 1,809,929 30.2 29.5 30.9 Program Funding by Source Revenues Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-18 Pima County FY 2012/2013 Adopted Budget Constables Expenditures: 1,112,731 Revenues: FTEs 361,390 13.0 Function Statement: Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Mandates: ARS Title 22, Chapter 1, Article 1: Justice Precincts and Precinct Officers; ARS Title 22, Chapter 1, Article 3: Constables Expenditures by Program Constables 100% Sources of All Funding Department Revenue 32.48% General Fund Support 67.52% 12-19 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Constables FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Constables 1,027,902 1,086,631 1,112,731 Total Expenditures 1,027,902 1,086,631 1,112,731 Constables 330,035 361,390 361,390 Total Revenues 330,035 361,390 361,390 697,867 725,241 751,341 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 1,027,902 1,086,631 1,112,731 Constables 13.0 13.0 13.0 Total Staffing (FTEs) 13.0 13.0 13.0 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 12-20 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Constables Program: Constables Function Serve Justice Court papers as required by ARS 22-102 and 22-131. Act as Peace Officer for the Pima County Justice Courts. Description of Services Serve and return civil, criminal, and traffic court papers within the precincts. Serve and attend the Justice of the Peace of the courts within the precincts in which they were elected to serve. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out statutorily mandated duties Serve civil/criminal papers from the justice courts, as well as from other counties and states Improve efficiency of service to the precincts Improve the quality of service to the community FY 2010/2011 Actual Program Performance Measures Percent of civil papers served Percent of civil fees collected Percent of criminal papers served Percent of domestic violence/harassment orders served Attempts to serve Justice Court papers FY 2011/2012 Estimated 94% 96% 77% 86% 100% FY 2010/2011 Actual FY 2012/2013 Planned 96% 98% 80% 87% 100% 100% 100% 100% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 912,823 115,079 937,628 149,003 962,697 150,034 1,027,902 1,086,631 1,112,731 Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 7,132 68,987 253,916 37,900 323,490 37,900 323,490 330,035 361,390 361,390 General Fund Support 697,867 725,241 751,341 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,027,902 1,086,631 1,112,731 13.0 13.0 13.0 Program Funding by Source Revenues Program Staffing FTEs 12-21 This page intentionally left blank. 12-22 Pima County FY 2012/2013 Adopted Budget County Attorney Expenditures: 37,613,665 Revenues: FTEs 13,264,628 485.9 Function Statement: Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice and representation to the Board of Supervisors, County departments, and other entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Services Division. Investigate and prosecute racketeering crime, and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents and merchants in collecting bad check restitution via the Bad Check Program. Operate 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs by working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Mandates: ARS Title 11, Chapter 3, Article 6: County Attorney; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries Expenditures by Program Administration 6.26% Civil Legal Services 8.97% Community Support 1.63% Criminal Prosecution 83.14% Sources of All Funding Department Revenue 35.26% General Fund Support 53.64% Fund Balance Decrease 11.10% 12-23 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: County Attorney FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Civil Legal Services Community Support Criminal Prosecution 2,005,346 2,504,437 489,596 21,999,039 2,198,383 2,781,489 607,899 26,914,463 2,354,364 3,375,718 611,849 31,271,734 Total Expenditures 26,998,418 32,502,234 37,613,665 Administration Civil Legal Services Community Support Criminal Prosecution 227 254,825 397,728 8,342,803 1,500 398,800 10,477,530 101,500 400,800 12,762,328 Total Revenues 8,995,583 10,877,830 13,264,628 18,303,558 19,437,137 20,174,804 (482,686) - - 181,963 2,187,267 4,174,233 - - - 26,998,418 32,502,234 37,613,665 Administration Civil Legal Services Community Support Criminal Prosecution 29.0 73.3 14.0 341.2 30.0 73.3 14.0 350.6 30.0 77.7 15.0 363.2 Total Staffing (FTEs) 457.5 467.9 485.9 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-24 Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Attorney Program: Administration Function Implement programs, procedures, and information technology consistent with the direction and priorities established by the Pima County Attorney. Provide administrative and technical support services in support of departmental missions. Description of Services Administer personnel, payroll, purchasing, budget and finance, information technology, and public information services for the department. Set priorities and provide direction for the department as a whole. Comply with Pima County Administrative Procedures and Board of Supervisors Policies. Coordinate activities with County Administration departments. Provide open communications between the Pima County Attorney's Office, other County departments, other governmental agencies, and the public. Provide attorneys and support staff with resources necessary to conduct the affairs of the office while constantly striving for positive returns on investment and ensure compliance with federal and state guidelines, laws, statutes, and local mandates (including Pima County Board of Supervisors Policies, Pima County Administrative Procedures, Pima County Merit System Rules & Personnel Policies, and departmental policies and procedures). Program Goals and Objectives - - Submit biweekly payroll to the Finance Department by established deadlines Comply with deadlines for financial reporting of various County, state, and federal funds Ensure at least 90% of travel arrangements for witnesses/victims are made in a timely cost effective manner Identify the needs of each program and attempt to increase the number of volunteers and interns to be recruited and trained for these programs for the purpose of supplementing the work force and to provide additional resources for each program area Maintain at least a 96% uptime of the network infrastructure for the six departmental and non-departmental facilities from 7:00 AM to 6:00 PM, seven days a week Complete at least 95% of the design, development, and implementation of departmental and non-departmental databases, applications, and reports within mutually established deadlines Efficiently install, upgrade, and maintain infrastructure components and peripherals with at least a 95% customer satisfaction rate Perform research, statistical analysis, and auditing functions with at least a 95% customer satisfaction rate Conduct 45 monthly audits and achieve at least a 95% data systems accuracy FY 2010/2011 Actual Program Performance Measures Financial reports submitted on time Help desk ticket satisfaction (1: Bad - 5:Good) Unscheduled network downtime (hours) Application training satisfaction (1:bad - 5:good) Biweekly payroll submitted on time Witness travel and victim arrangements completed in a timely manner Increase in volunteers recruited/trained Network infrastructure uptime (% of 24/7) Software development schedule adherence FY 2011/2012 Estimated FY 2012/2013 Planned 928 5 2 5 100% 100% 1,000 5 2 5 100% 100% 1,000 5 2 5 100% 100% 11% 100% 85% 10% 100% 90% 10% 100% 90% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 12-25 1,736,297 269,049 2,016,290 182,093 2,148,614 205,750 2,005,346 2,198,383 2,354,364 Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Attorney Program: Administration Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total 73 154 - - 227 - - 2,005,119 2,198,383 2,354,364 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,005,346 2,198,383 2,354,364 29.0 30.0 30.0 General Fund Support Program Staffing FTEs 12-26 Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Attorney Program: Civil Legal Services Function Serve as in-house legal counsel to Pima County government by providing legal advice to, and legal representation on behalf of, the Pima County Board of Supervisors, other Pima County elected officials (including the Assessor, County Attorney, Justices of the Peace, Constables, Recorder, School Superintendent, Sheriff, and Treasurer) the Pima County Administrator, Deputy Pima County Administrators, all Pima County departments, boards, committees, commissions, hearing officers, and special taxing districts (including the Flood Control District, Stadium District, Library District, certain fire districts, etc.), collectively referred to hereinafter as Pima County. Description of Services Provide comprehensive legal services and representation to Pima County in diverse areas of law including: employment, tort (personal injury, excessive force, negligent road design, and civil rights), bankruptcy (collecting tax due), property tax appeals, environmental (defense of toxic tort and actions by state and federal environmental regulators, and prosecution of air quality, wildcat dumping, hazardous materials, and water quality violations), health care, Title 36 mental health commitments, elections, eminent domain, planning and zoning, the adoption and enforcement of building and zoning codes and other local ordinances, transportation, construction contracts, other types of contracts and inter-governmental agreements, real property, and telecommunications. Provide legal advice to Pima County client representatives; defend Pima County in all litigation filed against it; prosecute violations of Pima County ordinances; represent and advise Pima County in administrative hearings; negotiate and drafti contracts, sale and purchase agreements, leases, and other legal documents; and draft Pima County ordinances, resolutions, and regulations. Provide various legal services required of the Pima County Attorney by state statute, including initiating involuntary mental health commitment actions, enforcing elections laws, enforcing the open meetings law, enforcing conflicts of interest laws, and enforcing other similar regulatory laws relating to public officials and public entities. Where conflicts of interest or other circumstances prevent the division from representing Pima County in a particular matter, enlists the services of competent outside legal counsel and prepare and monitor contracts necessary to employ such outside legal counsel and prepares and monitores contracts necessary to employ such outside counsel on behalf of Pima County. Program Goals and Objectives - Serve the public with integrity by fostering ethical, effective and efficient government through the provision of the highest quality legal services - Provide timely, accurate, and complete legal advice to Pima County - Provide quality legal prosecution of County code violations in civil and administrative actions brought on behalf of Pima County - Provide quality legal investigation and prosecution of violations of the employer sanctions law on behalf of Pima County - Provide timely and thorough review of, and make necessary revisions to, contracts, intergovernmental agreements, ordinances, and resolutions - Provide timely, accurate, and complete education and training services to Pima County in order to promote the effectiveness of Pima County functions and to reduce liability - Ensure that attorneys and staff receive training necessary to perform their required functions and remain current within their relevant areas of law Program Performance Measures Revenues and/or fines collected by County entities as a result of Civil Legal Services involvement Hours spent providing legal representation at regularly scheduled meetings of County boards, commissions and departments where legal counsel is required to be present Routine contracts/amendments/IGA's reviewed Client education training hours provided Savings from successful legal defense Satisfactory or above ratings on client evaluations for defense of legal proceedings Cases in which the County prevails in obtaining requested relief 12-27 FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $4,572,346 $4,874,957 $5,167,454 407 408 410 2,411 202 92% 99% 2,500 160 82% 99% 2,500 110 91% 99% 75% 75% 92% Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Attorney Program: Civil Legal Services Satisfactory or above ratings on client evaluations for prosecutions of civil actions Requests for reports/orders acted on within statutory or mutually established deadlines Satisfactory or above ratings on client evaluations for legal advice and consultation Satisfactory or above ratings on client evaluation forms for education and training programs and services 99% 99% 99% 100% 100% 100% 98% 99% 99% 99% 99% 99% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,396,625 100,144 7,668 2,764,781 16,708 - 3,315,451 60,267 - 2,504,437 2,781,489 3,375,718 Miscellaneous Revenue 1,682 - - Operating Revenue Sub-Total 1,682 - - 250,370 2,773 1,500 100,000 1,500 253,143 1,500 101,500 2,492,843 2,565,848 3,163,243 - - - (243,231) 214,141 110,975 Other Funding Sources - - - Total Program Funding 2,504,437 2,781,489 3,375,718 73.3 73.3 77.7 Program Funding by Source Revenues Revenues Intergovernmental Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-28 Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Attorney Program: Community Support Function Operate 88-Crime to receive citizen tips to assist solving crimes. Assist Pima County residents and businesses by collecting payment for victims who have received bad checks. Ensure that defendants are held accountable and provide a diversion option from prosecution via the Bad Check Program. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods to reduce trends in youth violence, increase public safety, and reduce crime. Involve communities in reducing crime in their neighborhoods by establishing Community Justice Boards (CJBs). Description of Services Provide information on major unsolved crimes received through the 88-Crime program anonymous telephone hotline to law enforcement agencies. Collect restitution for victims who have received bad checks and provide financial accountability services through the Bad Check Program. Provide programs designed to reduce trends in youth violence through partnerships with communities, public and private sector agencies, and government institutions. Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner. Program Goals and Objectives - Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner - Provide training to agency staff, Community Justice Board volunteers, and case managers at the Center for Juvenile Alternatives on case management and prevention/resiliency - Work with the schools in the community bringing the Campus Crime Stopper Program into the schools - Increase community use of hotline - Increase participation at community events by 88-Crime - Increase the number of participants in the Bad Check Program - Maintain the amount of restitution returned to victims of bad checks submitted - Provide and increase the number of Communities Addressing Responsible Gun Ownership (CARGO) presentations designed to promote gun safety awareness - Coordinate the Community Justice Board Program that holds juvenile offenders accountable to the victim and community through the use of community volunteers who provide consequences via family conferences - Donate gun locks to the community to promote gun lock safety and responsible gun ownership Program Performance Measures Restitution collected Hotline and 88-crime office calls Community Justice Boards Attendees at community events Presentations made at community events Bad Check Program participants Bad checks submitted CARGO presentations Gun locks donated CJB/staff training programs Checks collected of those submitted 12-29 FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $924,219 20,476 21 26,901 288 8,473 3,675 4 4,066 20 100% $1,086,349 23,795 21 17,208 300 8,767 3,120 10 9,500 20 100% $1,000,000 27,649 26 17,220 312 8,700 3,000 10 9,500 20 100% Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Attorney Program: Community Support FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 404,258 85,338 533,339 74,560 532,064 79,785 489,596 607,899 611,849 - - 2,000 - - 2,000 Fines & Forfeits Investment Earnings Other Special Revenue Total 397,179 549 398,500 300 398,500 300 397,728 398,800 398,800 General Fund Support 182,075 209,197 185,722 - - - (90,207) (98) 25,327 Other Funding Sources - - - Total Program Funding 489,596 607,899 611,849 14.0 14.0 15.0 Program Funding by Source Revenues Investment Earnings Grant Revenue Sub-Total Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-30 Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Attorney Program: Criminal Prosecution Function Represent the state in felony and juvenile matters occurring throughout Pima County and all misdemeanor cases occurring in unincorporated areas of Pima County. Provide advocacy and crisis intervention for victims and witnesses via the Victim Services Division. Description of Services Prosecute in the court systems those individuals charged with felony, misdemeanor, and juvenile crimes. Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Present all felony filings for probable cause determination either to a magistrate at a preliminary hearing or to a grand jury. Review all juvenile physical and paper referrals presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Offer diversion programs to low level offenders as an alternative to prosecution. Maintain a unit specifically designed for the purpose of victim notification to ensure that all victims are notified of all criminal proceedings as mandated by Arizona Revised Statutes. Serve and protect the rights of the citizens of Pima County to life, liberty, personal security, and security of property by enforcing the criminal laws of the state of Arizona. Program Goals and Objectives - Hold criminals accountable for violations of the law by investigating and prosecuting criminal cases in a manner that maximizes public safety - Provide specialized domestic violence response, including intervention services, for victims and their children, and comprehensive advocacy services for these victims in the dedicated Pima County Domestic Violence Court - Ensure the rights of victims as dictated by the Arizona constitution are upheld - Support and assist victims and witnesses at legal procedding, hearings, and trials - Provide court room support and assistance to victims and witnesses at legal proceedings, hearings and trials - Provide comprehensive victim services to the outlying incorporated and unincorporated areas of Pima County - Provide 24 hour/7 day a week crisis response to victims as requested by law enforcement - Ensure victim compensation claims are processed within 60 days of the receipt of claim - Administer and distribute Crime Victim Compensation Fund monies to victims in a timely manner - Sustain a viable volunteer crisis advocate program that provides 24 hour response to all victims of crime and their families - Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges - Target dangerous, violent, and repetitive criminal defendants for trial - Process all requests for subpoenas, arrest warrants, interviews, and investigations - Prosecute all misdemeanor cases filed by law enforcement in Justice Courts - Provide 24 hour/7 day a week call out services to law enforcement for legal advice in homicides, sex crimes, gang, and narcotic investigations - Provide attorney for day and night initial appearances 365 days a year to ensure appropriate release conditions are recommended to maximize public safety - Prevent re-victimization by creating an environment where victims are treated with dignity, compassion, and respect - Provide crisis intervention and victimology training to citizens, volunteers, and prosecutors Program Performance Measures Cost savings achieved by using a volunteer force to help provide victim services Felony cases presented for review by law enforcement Total claims processed Total volunteer hours Legal reviews and corresponding disbursements of funds to local law enforcement agencies Total number of victim contacts by advocates 12-31 FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $589,842 $576,000 $576,000 8,976 439 32,769 185 9,100 400 32,000 193 9,300 400 32,000 189 31,697 30,000 30,000 Pima County FY 2012/2013 Adopted Budget Program Summary Department: County Attorney Program: Criminal Prosecution Total number of victims served by victim advocates Juvenile cases presented for review by law enforcement Reqeusts for investigative services Written victim notifications Initial appearances hearings (two per day) attended Total number of services provided to victims by victim advocates Average number of days to process claims Percent of violent, dangerous, repetitive offenders tried Victim restitutions processed within guidelines Claims processed within 60 days 9,337 6,791 11,300 182,201 730 47,266 28 69% 100% 100% 9,000 7,000 11,500 195,000 730 45,000 28 69% 100% 100% FY 2010/2011 Actual 9,000 7,100 11,600 198,000 730 45,000 28 69% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 16,882,985 5,007,925 108,129 19,820,809 6,986,654 107,000 20,710,347 10,291,187 270,200 21,999,039 26,914,463 31,271,734 24,900 62,478 24,900 40,000 40,000 87,378 64,900 40,000 3,367,776 379 130 5,087,508 10,000 5,818,528 12,000 3,368,285 5,097,508 5,830,528 1,900,157 20,494 2,910,937 55,552 1,775,822 18,000 3,463,600 57,700 1,947,100 20,000 4,866,000 58,700 4,887,140 5,315,122 6,891,800 13,623,521 14,463,709 14,471,475 (482,686) - - 515,401 1,973,224 4,037,931 Other Funding Sources - - - Total Program Funding 21,999,039 26,914,463 31,271,734 341.2 350.6 363.2 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-32 Pima County FY 2012/2013 Adopted Budget Indigent Defense Expenditures: 16,962,635 Revenues: FTEs 396,907 206.4 Function Statement: Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Mandates: The 6th and 14th Amendments of the US Constitution, Article 2, Section 24 of the Arizona Constitution, ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 8: Children Expenditures by Program Legal Defender 22.43% Public Defender 77.57% Sources of All Funding Department Revenue 2.34% Fund Balance Decrease 0.84% General Fund Support 96.82% 12-33 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Indigent Defense FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Legal Defender Public Defender 3,453,979 12,670,255 3,721,997 12,905,848 3,805,099 13,157,536 Total Expenditures 16,124,234 16,627,845 16,962,635 Legal Defender Public Defender 17,249 469,497 15,100 395,676 21,275 375,632 Total Revenues 486,746 410,776 396,907 15,616,412 15,916,916 16,422,829 (531,420) (176,717) - 552,496 476,870 142,899 - - - 16,124,234 16,627,845 16,962,635 Legal Defender Public Defender 39.0 163.8 43.0 163.7 42.5 163.9 Total Staffing (FTEs) 202.8 206.7 206.4 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-34 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Indigent Defense Program: Legal Defender Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies and probation revocation petitions in the Pima County Superior Court. File appeals and other post conviction petitions. Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees through a competitive pay plan, rewarding work environment, and comprehensive training opportunities. Program Goals and Objectives - Maintain attorney retention rate of at least 90% - Provide legal representation to 20% of new indigent felony cases FY 2010/2011 Actual Program Performance Measures Attorney retention rate Percentage of new indigent felony initial appearance assignments FY 2011/2012 Estimated 85% 20% FY 2012/2013 Planned 95% 18% FY 2010/2011 Actual 90% 20% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 3,157,658 296,321 3,400,089 321,908 3,446,827 358,272 3,453,979 3,721,997 3,805,099 Miscellaneous Revenue 319 - - Operating Revenue Sub-Total 319 - - 16,579 351 15,000 100 21,000 275 16,930 15,100 21,275 3,434,112 3,695,997 3,776,099 - - - 2,618 10,900 7,725 Other Funding Sources - - - Total Program Funding 3,453,979 3,721,997 3,805,099 39.0 43.0 42.5 Program Funding by Source Revenues Revenues Intergovernmental Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-35 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Indigent Defense Program: Public Defender Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies. Handle post conviction relief matters and probation revocation cases. Represent juveniles charged with delinquency and those facing transfer to adult courts. Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees through a competitive pay plan, rewarding work environment, and comprehensive training opportunities. Program Goals and Objectives - Maintain an attorney retention rate of at least 90% - Provide mandated legal representation at a lower cost than the Office of Court Appointed Counsel - Provide legal representation to 75% of new indigent felony cases FY 2010/2011 Actual Program Performance Measures Attorney retention rate Percentage of new indigent felony initial appearance assignments FY 2011/2012 Estimated 92% 76% FY 2012/2013 Planned 95% 75% FY 2010/2011 Actual 90% 75% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 11,083,101 1,537,154 50,000 11,389,015 1,486,833 30,000 11,888,868 1,268,668 - 12,670,255 12,905,848 13,157,536 13,541 3,795 14,976 - 17,472 - 17,336 14,976 17,472 445,223 864 6,074 380,000 700 354,600 3,560 452,161 380,700 358,160 12,182,300 12,220,919 12,646,730 (531,420) (176,717) - 549,878 465,970 135,174 Other Funding Sources - - - Total Program Funding 12,670,255 12,905,848 13,157,536 163.8 163.7 163.9 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-36 Pima County FY 2012/2013 Adopted Budget Justice Court Ajo Expenditures: 713,382 Revenues: FTEs 256,455 11.0 Function Statement: Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, and policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society while offering selected offenders the opportunity to become law-abiding and productive citizens. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Ajo Time Payment Fees 1.79% Justice Court Ajo 98.21% Sources of All Funding Department Revenue 35.95% General Fund Support 61.56% Fund Balance Decrease 2.49% 12-37 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Justice Court Ajo FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Justice Court Ajo Justice Court Ajo Time Pay Fees 550,840 12,750 696,975 48,633 700,632 12,750 Total Expenditures 563,590 745,608 713,382 Justice Court Ajo Justice Court Ajo Time Pay Fees 242,938 4,791 249,455 8,400 249,455 7,000 Total Revenues 247,729 257,855 256,455 319,891 430,970 439,177 - - - (4,030) 56,783 17,750 - - - 563,590 745,608 713,382 Justice Court Ajo Justice Court Ajo Time Pay Fees 10.6 - 10.6 1.0 11.0 - Total Staffing (FTEs) 10.6 11.6 11.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-38 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo Function Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Description of Services Comply with court policies, procedures, rules, and Arizona Revised Statutes. Act as liaison between Ajo Justice Court and the Pima County Sheriff's department. Provide information to the public regarding other County agencies. Maintain orderly, complete, and accurate records. Collect and disburse monies in accordance with statutes, County ordinances, and court orders. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings, and orders of protection. Provide administrative support to the Justice of the Peace pertaining to records, case management, courtroom services, and judicial operations. Provide interpreter services, services of counsel, and jurors for jury trial. Collect restitution and fees from probationers. Screen probationers for needs and risk to the community and provide appropriate services. Provide drug and alcohol treatment programs for probationers. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Be responsive and receptive to the needs of victims, defendants, and self represented litigants. Contribute to the quality of life in our community by fairly, impartially, and promptly administering justice in an effective, accountable, and professional manner. Serve and protect society while offering selected offenders the opportunity to become law abiding and productive citizens. Program Goals and Objectives - Complete rehabilitation projects within alloted time frame - Supervise DUI and domestic violence probationers to ensure compliance with court orders - Ensure ongoing training is provided for judicial staff, probation personnel, and all court staff - Ensure that the safety and security of internal and external customers is maintained - Get caught up on filing backlog - Resolve record retention schedule - Improve collections of fines & fees due - Establish policies & procedures - Develop security program for the court - Dispense/Exonerate bond and overpayments in a timely manner as set forth by Minnimum Accounting Standards - Provide prompt, courteous, and expeditious service to the public while processing cases in timely manner - Hold probationers accountable and offer rehabilitative services designed to reduce or eliminate future criminal activity FY 2010/2011 Actual Program Performance Measures Filings completed Misdemeanor cases per probation office Defaults/Suspensions/Non Resident Violator Compact issued Minute entries completed Hearings completed Telephone calls processed completely 2,306 44 795 3,190 2,649 5,508 FY 2010/2011 Actual FY 2011/2012 Estimated 1,925 39 766 3,274 2,168 5,544 FY 2011/2012 Adopted FY 2012/2013 Planned 1,707 22 575 1,633 2,168 5,526 FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 12-39 401,675 149,165 514,158 182,817 526,253 174,379 550,840 696,975 700,632 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 21,939 179,877 97 29,036 15,352 195,839 350 26,914 15,352 195,839 350 26,914 230,949 238,455 238,455 11,989 11,000 11,000 11,989 11,000 11,000 319,891 430,970 439,177 - - - (11,989) 16,550 12,000 Other Funding Sources - - - Total Program Funding 550,840 696,975 700,632 10.6 10.6 11.0 Revenues Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-40 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Justice Court Ajo Program: Justice Court Ajo Time Pay Fees Function Collect and record time payment fees assessed on each person who pays (on a time payment basis) a court ordered penalty, fine, or sanction. Description of Services Assess a fee when a fine/civil sanction is imposed and the fine/civil sanction is not paid in full. Program Goals and Objectives - Collect all Justice Court time payment fees - Comply with ARS Title 12, Chapter 116: Time Payment Fee FY 2010/2011 Actual Program Performance Measures Cases assessed time payment fee FY 2011/2012 Estimated 1,656 FY 2012/2013 Planned 1,682 FY 2010/2011 Actual 1,682 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 12,750 35,883 12,750 12,750 12,750 48,633 12,750 454 4,337 1,100 7,300 7,000 4,791 8,400 7,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - 7,959 40,233 5,750 Other Funding Sources - - - Total Program Funding 12,750 48,633 Program Funding by Source Revenues Investment Earnings Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs - 12-41 1.0 12,750 - This page intentionally left blank. 12-42 Pima County FY 2012/2013 Adopted Budget Justice Court Green Valley Expenditures: 542,077 Revenues: FTEs 407,903 11.0 Function Statement: Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Manage court services efficiently and effectively. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Green Valley 100% Sources of All Funding General Fund Support 29.88% Department Revenue 70.12% 12-43 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Justice Court Green Valley FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Justice Court Green Valley 524,303 523,913 542,077 Total Expenditures 524,303 523,913 542,077 Justice Court Green Valley 444,575 404,530 407,903 Total Revenues 444,575 404,530 407,903 147,365 167,740 173,826 - - - (67,637) (48,357) (39,652) - - - 524,303 523,913 542,077 Justice Court Green Valley 11.5 11.5 11.0 Total Staffing (FTEs) 11.5 11.5 11.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-44 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Justice Court Green Valley Program: Justice Court Green Valley Function Provide prompt and consistent delivery of services to the public, litigants, and attorneys within this judicial precinct in compliance with court mandates. Protect the children, families, and communities through the administration of justice and ensure the safety of everyone who works at and uses the Court. Be accountable and continue to improve communication with the community and the County. Description of Services Establish and administer policies and procedures in compliance with court mandates. Collect and disburse fees in compliance with the minimum accounting standards. Coordinate the prompt and orderly disposition of criminal, traffic, and civil cases. Adhere to court performance guidelines established in court rules, statutes, administrative orders, and guidelines of the Administrative Office of the Courts. Ensure that ethical standards established by the Commission of Judicial Conduct are followed. Provide financial management according to minimum accounting standards set by the Supreme Court, Pima County Financial Control and Reporting, and State Auditor General. Adhere to established operational guidelines as reviewed by the Court Services Division of the Supreme Court by measuring court performance and conducting court performance reviews and keeping statistics. Program Goals and Objectives - Review procedures and programs on a regular basis for cost savings and productivity improvements Provide courteous and accurate information to the public Provide security to the court facility, staff, and litigants Complete state mandated Court Ordered Judicial Education and Training (COJET) Provide prompt and orderly disposition of civil, criminal, and traffic cases Maintain orderly, complete, and accurate records Report defaulted cases to Fine/Fees and Restitution Enforcement program (FARE) for collection Continue with pro bono programs for mediation, victim rights advocates, mental health representation, the homeless and Veterans Affairs - Perform internal audit every six months on all files FY 2010/2011 Actual Program Performance Measures Employees in compliance with state mandatory COJET training Case files found to be accurate Defaulted cases assigned to FARE Internal audit of case files performed every six months 100% 95% 100% 100% FY 2010/2011 Actual FY 2011/2012 Estimated 100% 99% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Planned 100% 99% 100% 100% FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 466,422 57,881 451,818 72,095 468,359 73,718 524,303 523,913 542,077 24,070 258,273 758 60,225 18,166 250,000 49,392 21,060 250,000 51,480 343,326 317,558 322,540 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 12-45 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Justice Court Green Valley Program: Justice Court Green Valley Revenues Investment Earnings Charges for Services Other Special Revenue Total 1,116 100,133 1,865 85,107 1,116 84,247 101,249 86,972 85,363 General Fund Support 147,365 167,740 173,826 - - - (67,637) (48,357) (39,652) Other Funding Sources - - - Total Program Funding 524,303 523,913 542,077 11.5 11.5 11.0 Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-46 Pima County FY 2012/2013 Adopted Budget Justice Courts Tucson Expenditures: 8,162,525 Revenues: FTEs 6,924,686 138.2 Function Statement: Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management as guided and enforced by the Minimum Accounting Standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Administration 21.03% Judicial Operations 34.99% Court Operations 43.98% Sources of All Funding General Fund Support 11.66% Fund Balance Decrease 3.51% Department Revenue 84.83% 12-47 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Justice Courts Tucson FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Court Operations Judicial Operations 1,569,886 3,759,361 2,234,083 1,625,596 3,908,323 3,077,637 1,716,676 3,589,491 2,856,358 Total Expenditures 7,563,330 8,611,556 8,162,525 Administration Court Operations Judicial Operations 5,146,886 1,110,207 795,978 4,998,692 1,071,000 880,253 4,918,692 1,153,933 852,061 Total Revenues 7,053,071 6,949,945 6,924,686 600,173 788,921 951,530 - - - (89,914) 872,690 286,309 - - - 7,563,330 8,611,556 8,162,525 28.3 93.8 13.0 28.0 94.0 14.0 30.0 88.2 20.0 135.1 136.0 138.2 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administration Court Operations Judicial Operations Total Staffing (FTEs) 12-48 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Administration Function Coordinate all non-judicial court activities. Provide, administer, and execute state and local court policies and procedures. Maintain accurate financial records. Collect, deposit, and disburse monies. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection, and monthly judicial productivity numbers. Identify and report monthly collection of revenues by account. Comply with employment law and accounting procedures. Provide and coordinate internal and external training to meet Administrative Office of the Courts (AOC) and Council on Judicial Education and Training (COJET) requirements. Maintain and enhance automated systems and website for court personnel and the general public. Description of Services Coordinate all non-judicial activities of the court, including but not limited to personnel, budget, security, technology, staff training and education, facilities management, and all services related to case processing and administrative support to eight justices of the peace and judges pro tem. Program Goals and Objectives - Enhance customer service and the public's access to court services and information - Increase collections of court ordered fines and assessments - Ensure that the court maintains competitive salaries to attract and retain the most qualified and knowledgeable applicants - Ensure safety of judiciary, staff, and users of the court system - Maintain the court building in a manner that ensures that court proceedings are conducted in an atmosphere that reflects the dignity and professionalism of the third branch of government - Maintain customer trust and confidence in the expenditure of taxpayer dollars - Provide reliable, effective, and up-to-date technology services to the court in a timely manner in an effort to create greater efficiency and responsiveness Program Performance Measures Total funds collected by the court Total Pima County revenues collected by the court Number of positions managed Public usage of buildings by number of individuals FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $15,650,894 $5,895,726 135 395,114 $14,265,978 $5,866,692 136 395,000 $14,265,978 $5,866,692 141 395,000 FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,302,908 266,978 1,472,708 152,888 1,364,090 352,586 1,569,886 1,625,596 1,716,676 123,250 2,735,019 62,900 10 2,225,707 2,692,192 6,000 2,300,500 2,712,192 56,000 2,150,500 5,146,886 4,998,692 4,918,692 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total 12-49 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Administration (3,577,000) (3,373,096) (3,202,016) Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,569,886 1,625,596 1,716,676 28.3 28.0 30.0 General Fund Support Program Staffing FTEs 12-50 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Court Operations Function Process cases in compliance with statutes and rules of court to provide services to the public in cases for which the court has exclusive or concurrent jurisdiction as established by state constitution or statute. Description of Services Process the following types of cases accurately, efficiently, and expediently: -Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500, or imprisonment in the County jail not to exceed six months, or by both fines and imprisonment -Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause -Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $10,000 or less -Domestic violence and harassment cases -Forcible entry and detainer when the amount involved is less than $10,000 -Matters involving possession of, but not title to, real property -Small claims proceedings when the amount involved does not exceed $2,500 Provide service to the public, litigants, jurors, attorneys, and members of the bar; prepare case transcripts; maintain case files and court records Prepare and distribute court notices and minute entries Program Goals and Objectives - Provide prompt and consistent delivery of services to the public, litigants, and attorneys Acquire new case management system Image court documents into electronic case files Continue training staff to improve their knowledge of court procedures and processing that will increase customer service as well as accuracy and efficiency in processing court documents - Improve Department of Public Safety (DPS) disposition reporting FY 2010/2011 Actual Program Performance Measures Total case filings Disposition rate 144,710 100% FY 2010/2011 Actual FY 2011/2012 Estimated 119,760 103% FY 2011/2012 Adopted FY 2012/2013 Planned 119,760 105% FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 3,423,057 271,304 65,000 3,596,369 311,954 - 3,309,962 279,529 - 3,759,361 3,908,323 3,589,491 887 701,952 700,000 780,000 702,839 700,000 780,000 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 12-51 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Court Operations Revenues Intergovernmental Miscellaneous Revenue Charges for Services Other Special Revenue Total 22,856 190 384,322 15,000 356,000 15,000 358,933 407,368 371,000 373,933 2,552,431 2,609,633 2,485,183 - - - 96,723 227,690 (49,625) Other Funding Sources - - - Total Program Funding 3,759,361 3,908,323 3,589,491 93.8 94.0 88.2 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-52 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Judicial Operations Function Adjudicate cases in which exclusive or concurrent jurisdiction has been established by state constitution or statute. Description of Services Adjudicate cases including: - Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500 or imprisonment in the County jail not to exceed six months or by both fine and imprisonment - Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause - Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 - Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $10,000 or less - Domestic violence and harassment cases - Concurrent jurisdiction with Superior Court in cases of forcible entry and detainer when the amount involved is less than $10,000 - Matters involving possession of, but not title to, real property - Small claims proceedings when the amount involved does not exceed $2,500 Program Goals and Objectives - Adjudicate cases in a manner that is fair, impartial, and expeditious while upholding the integrity of the judiciary - Reduce the number of pending civil and small claims cases - Dispose of new cases in a timely manner FY 2010/2011 Actual Program Performance Measures Total filings Disposition rate 144,710 100 FY 2010/2011 Actual FY 2011/2012 Estimated 119,760 103 FY 2011/2012 Adopted FY 2012/2013 Planned 119,760 105 FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,355,653 772,692 105,738 1,370,068 1,607,569 100,000 1,608,417 1,155,841 92,100 2,234,083 3,077,637 2,856,358 84,330 625 168,000 - 168,000 - 84,955 168,000 168,000 88,289 132,253 134,061 88,289 132,253 134,061 622,734 580,000 550,000 622,734 580,000 550,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total Charges for Services Other Special Revenue Total 12-53 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Justice Courts Tucson Program: Judicial Operations 1,624,742 1,552,384 1,668,363 - - - (186,637) 645,000 335,934 Other Funding Sources - - - Total Program Funding 2,234,083 3,077,637 2,856,358 13.0 14.0 20.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-54 Pima County FY 2012/2013 Adopted Budget Juvenile Court Expenditures: 31,795,001 Revenues: FTEs 9,928,028 492.3 Function Statement: Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Mandates: ARS Title 8: Children; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations Expenditures by Program Children & Family Services 7.05% Administration 6.29% Probation Services 48.27% Court Support Services 3.36% Detention Services 23.91% Information Technology & Research 4.29% Judicial Services 6.83% Sources of All Funding Department Revenue 30.95% General Fund Support 69.05% 12-55 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Juvenile Court FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services 2,281,316 1,911,988 889,028 7,709,029 1,608,150 1,833,076 14,639,831 2,235,841 1,762,751 889,999 8,342,099 1,206,230 2,081,639 15,885,394 2,002,359 2,246,012 1,071,122 7,614,492 1,366,433 2,176,748 15,317,835 Total Expenditures 30,872,418 32,403,953 31,795,001 354,367 1,211,551 529,293 129,307 98 8,257,305 224,862 1,076,807 119,000 32,108 8,855,131 214,009 1,446,677 100,000 127,607 8,039,735 10,481,921 10,307,908 9,928,028 20,783,936 22,295,047 22,147,452 3,102 - - (396,541) (199,002) (280,479) - - - 30,872,418 32,403,953 31,795,001 Administration Children & Family Svcs Court Support Services Detention Services Information Technology Judicial Services Probation Services 24.8 27.6 15.4 187.8 15.7 24.4 235.1 30.4 35.3 17.5 179.8 15.6 24.4 222.7 31.0 37.0 21.2 160.8 17.0 24.4 200.9 Total Staffing (FTEs) 530.8 525.7 492.3 Funding by Source Revenues Administration Children & Family Svcs Detention Services Information Technology Judicial Services Probation Services Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-56 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Juvenile Court Program: Administration Function Provide executive level leadership and support services required to manage and operate the programs of the Juvenile Court. Description of Services Coordinate the work activity and all operations of multiple juvenile court divisions. Provide financial management, including budgeting, accounting, grant management, and fee collection functions. Maintain facility, warehousing, and motor pool operations. Program Goals and Objectives - Provide oversight of court budget to ensure that expenditures are authorized and charged to the appropriate funding source and do not exceed budgetary limits - Ensure compliance with federal, state, and County laws and ordinances pertaining to facility management and safety - Correct deficiencies in life and safety building inspections within five days of citing - Provide preventive maintenance for all department equipment and vehicles in accordance with manufacturer FY 2010/2011 Actual Program Performance Measures Percentage of financial reports submitted on time Budget compliance Compliance with national, state, and local life safety standards Deficiencies in life and safety building inspections corrected within 5 days of citing 100% 100% 100% 100% FY 2010/2011 Actual FY 2011/2012 Estimated 100% 100% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Planned 100% 100% 100% 100% FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,319,898 712,276 249,142 1,758,656 477,185 - 1,566,952 435,407 - 2,281,316 2,235,841 2,002,359 3,630 1,532 9 46 1,000 100 - 1,500 100 - 5,217 1,100 1,600 315,598 33,552 212,790 10,972 209,319 3,090 349,150 223,762 212,409 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 12-57 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Juvenile Court Program: Administration 1,935,433 2,010,979 1,788,350 12,277 - - (20,761) - - Other Funding Sources - - - Total Program Funding 2,281,316 2,235,841 2,002,359 24.8 30.4 31.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-58 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Juvenile Court Program: Children & Family Svcs Function Oversee dependency case flow and compliance with state and federal statutes. Description of Services Perform intake of dependency cases; assign attorneys for all parties; set initial hearings within statutory timeframe; facilitate pre-hearing conferences; collect and report dependency case data; recruit, train, mentor, oversee and assign court appointed special advocates; perform adoption and guardianship home studies and certifications; perform guardianship reviews; provide intensive case management for substance abusing parents in Family Drug Court and mediate or facilitate contested matters utilizing alternative dispute resolution processes. Program Goals and Objectives - Conduct preliminary protective hearings (PPH) and facilitate pre-hearing conferences within seven business days of removal - Mediate or facilitate contested dependency matters to avoid court litigation - Assess 100% of eligible clients for Family Drug Court - Comply with federal Adoptions and Safe Families Act (ASFA) timelines in 100% of dependency cases FY 2010/2011 Actual Program Performance Measures Cases resolved by full agreement through mediation Average time to permanency hearing (ASFA standard is 1 year) PPH held within 7 days Eligible clients assessed for drug court 741 238 59% 100% FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 800 230 70% 100% 850 225 70% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,594,981 317,007 1,477,195 285,556 1,814,625 431,387 1,911,988 1,762,751 2,246,012 29,766 30,000 30,000 29,766 30,000 30,000 548,899 1,046,807 800,112 548,899 1,046,807 800,112 632,511 375 - 616,565 - 632,886 - 616,565 Program Funding by Source Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total Revenues Intergovernmental Investment Earnings Other Special Revenue Total 12-59 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Juvenile Court Program: Children & Family Svcs 725,510 685,944 832,503 - - - (25,073) - (33,168) Other Funding Sources - - - Total Program Funding 1,911,988 1,762,751 2,246,012 27.6 35.3 37.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-60 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Juvenile Court Program: Court Support Services Function Provide support services required to manage and operate the programs and facilitate the legal proceedings of the Juvenile Court. Description of Services Manage the court calendar, language services, mail, and financial assessments efficiently and effectively. Program Goals and Objectives - Maintain an assessment consumer satisfaction rating of at least 98% Assign language interpreters that meet all necessary qualifications Provide language translations within legally required timelines Intra-department mail delivered promptly and accurately FY 2010/2011 Actual Program Performance Measures Assessment consumer satisfaction rating Assign qualified language interpreters Provide language translations within the legally required timelines Intra-department mail delivered promptly and accurately FY 2011/2012 Estimated 98% 100% 100% 100% FY 2012/2013 Planned 98% 100% 100% 100% FY 2010/2011 Actual 98% 100% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 666,249 222,779 674,876 215,123 851,742 219,380 889,028 889,999 1,071,122 889,028 889,999 1,071,122 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 889,028 889,999 1,071,122 15.4 17.5 21.2 Program Funding by Source General Fund Support Program Staffing FTEs 12-61 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Juvenile Court Program: Detention Services Function Maintain for the community a safe and secure detention facility for youth and provide programs in education, remediation, and skill development. Description of Services Provide detained juveniles basic care, including food, shelter, clothing, physical and mental health care, physical fitness activities, educational programs, and living skills development. Program Goals and Objectives - Provide youth with positive reinforcement through the community based mentorship program Increase number of youth achieving a food handler's certification/testing Increase number of youth achieving their GED/testing Increase the number of youth served by Make a Change (MAC), a program that prepares juveniles for making the transition to treatment programs Increase attedance at MAC Family Education FY 2010/2011 Actual Program Performance Measures Youth assigned a community based mentor/requesting Increase number of boys served by MAC Increase number of girls served by MAC Youth reporting assigned detention mentor is beneficial Youth achieving a food handler's certificate/testing Youth achieving their GED/testing Increase attendance at MAC Family Education Session 85% 93% 70% 92% 95% 85% 67% FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 92% 85% 75% 88% 95% 90% 70% 95% 90% 90% 90% 95% 95% 75% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 6,780,594 893,008 35,427 7,513,354 828,745 - 6,787,692 826,800 - 7,709,029 8,342,099 7,614,492 125,720 76 375,212 119,000 - 100,000 - 501,008 119,000 100,000 28,285 - - 28,285 - - Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total 12-62 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Juvenile Court Program: Detention Services 7,179,736 8,223,099 7,514,492 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 7,709,029 8,342,099 7,614,492 187.8 179.8 160.8 General Fund Support Program Staffing FTEs 12-63 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Juvenile Court Program: Information Technology Function Provide system administration for the Juvenile On Line Tracking System (JOLTS), system analysis and development, technical user support, training, research, and data base management for over 500 users in three court locations and assigned school sites. Description of Services Administer Local Area Network for Pima County Juvenile Court Center. Maintain connectivity to production JOLTSaz and the Arizona case management system (AGAVE). Provide system analysis and development of all necessary computer applications. Assist system users by providing technical user support and training. Research technical issues, generate reports, and manage database. Assist management in determining solutions to technical needs. Program Goals and Objectives - Maintain computer infrastructure and minimize unplanned downtime to no more than 1% - Complete the rollout of the replacement for JOLTS, JOLTSaz FY 2010/2011 Actual Program Performance Measures Computer infrastructure operative Complete rollout of JOLTSaz FY 2011/2012 Estimated 99% 0% FY 2012/2013 Planned 99% 100% FY 2010/2011 Actual 99% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,216,472 391,678 1,075,085 131,145 1,204,783 161,650 1,608,150 1,206,230 1,366,433 194 - - 194 - - 47,169 32,108 - 47,169 32,108 - Intergovernmental 81,944 - 127,607 Other Special Revenue Total 81,944 - 127,607 1,478,337 1,174,122 1,238,826 - - - 506 - - Other Funding Sources - - - Total Program Funding 1,608,150 1,206,230 1,366,433 15.7 15.6 17.0 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-64 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Juvenile Court Program: Judicial Services Function Provide judicial services to juveniles and families in the community. Description of Services Adjudicate all juvenile delinquency, dependency, severance, and mental health cases filed in Pima County. Program Goals and Objectives - Process all dependency hearings within mandated time frames - Reduce the percentage of contested dependency trials and termination hearings - Maintain a 90% approval rating of all judicial officers as rated by the public FY 2010/2011 Actual Program Performance Measures Dependency hearings held within legal time frames Hearings contested Approval rating of judicial officers FY 2011/2012 Estimated 90% 13% 90% FY 2012/2013 Planned 90% 12% 90% FY 2010/2011 Actual 90% 12% 90% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,574,581 258,495 1,858,021 223,618 1,940,048 236,700 1,833,076 2,081,639 2,176,748 Miscellaneous Revenue 97 - - Operating Revenue Sub-Total 97 - - 1 - - 1 - - 1,832,979 2,081,639 2,176,748 - - - (1) - - Other Funding Sources - - - Total Program Funding 1,833,076 2,081,639 2,176,748 24.4 24.4 24.4 Program Funding by Source Revenues Revenues Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-65 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Juvenile Court Program: Probation Services Function Ensure community safety by providing supervision and diversion services to court referred juveniles in accordance with state mandates and statutes. Description of Services Receive and process juvenile delinquency referrals, provide diversion services, complete investigations of petitioned cases and recommend appropriate services and supervision levels to the Court on adjudicated cases. Provide community supervision and monitoring of compliance with Court orders through a system of graduated responses. Program Goals and Objectives - Probationers' successful completion of standard probation Probationers' successful completion of intensive probation Juveniles successfully complete diversion consequences contracts within 90 days Restore victims through collection of restitution Teach accountability through imposition of court ordered community restitution Victims satisfied with notification and service Program Performance Measures Amount of restitution collected Number of community restitution hours worked Successful completion of standard probation Successful completion of intensive probation Successful completion of diversion consequences within 90 days Victim customer service satisfaction rating FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $164,043 44,274 70% 64% 91% 77% $170,000 40,000 74% 66% 90% 78% $170,000 40,000 75% 68% 90% 78% FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 10,705,518 3,934,313 11,267,750 4,617,644 10,593,327 4,724,508 14,639,831 15,885,394 15,317,835 1,086 - - 1,086 - - Intergovernmental 947,667 8,321,576 210,877 Grant Revenue Sub-Total 947,667 8,321,576 210,877 6,908,170 11,262 3,253 8,316 377,551 200,000 10,000 1,040 12,921 309,594 7,465,658 10,000 (3,000) 7,200 349,000 7,308,552 533,555 7,828,858 Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total Revenues Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 12-66 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Juvenile Court Program: Probation Services 6,742,913 7,229,265 7,525,411 61,277 - - (421,664) (199,002) (247,311) Other Funding Sources - - - Total Program Funding 14,639,831 15,885,394 15,317,835 235.1 222.7 200.9 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-67 This page intentionally left blank. 12-68 Pima County FY 2012/2013 Adopted Budget Office of Court Appointed Counsel Expenditures: 11,076,091 Revenues: FTEs 3,599,764 36.5 Function Statement: Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in the Superior, Juvenile, and Justice Courts. Represent children in dependency and severance cases. Improve compliance and enforcement of traffic speed laws through the Photo Traffic Enforcement Program. Provide administrative support by reviewing contract compliance and reviewing and processing of claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Mandates: ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property Expenditures by Program Photo Traffic Enforcement 12.38% Office of Court Appointed Counsel 5.38% Office of Children's Counsel 11.94% Contract Attorneys 64.91% Mental Health Defense 5.39% Sources of All Funding Department Revenue 32.50% General Fund Support 67.50% 12-69 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Office of Court Appointed Counsel FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Contract Attorneys Mental Health Defense Office of Children's Counsel Office of Court Appointed Counsel Photo Traffic Enforcement 10,081,539 596,140 411,602 1,560,415 8,270,611 893,789 584,234 1,674,245 7,187,938 597,108 1,323,035 596,408 1,371,602 Total Expenditures 12,649,696 11,422,879 11,076,091 Contract Attorneys Office of Children's Counsel Office of Court Appointed Counsel Photo Traffic Enforcement 1,228,839 112 19 2,038,265 823,454 1,871,810 823,454 2,776,310 Total Revenues 3,267,235 2,695,264 3,599,764 9,382,461 8,727,615 7,476,327 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 12,649,696 11,422,879 11,076,091 6.5 7.8 0.3 11.0 9.8 0.3 8.0 20.0 8.5 - 14.6 21.1 36.5 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program Mental Health Defense Misdemeanor Office of Children's Counsel Office of Court Appointed Counsel Photo Traffic Enforcement Total Staffing (FTEs) 12-70 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Contract Attorneys Function Provide representation through contracted private attorneys and contracted ancillary service providers for indigent and quasi-indigent individuals (those with incomes between total indigence and those who are ineligible for any public representation) who qualify for court appointed counsel. Description of Services Provide contract attorney representation to indigent and quasi-indigent persons in the following criminal and civil proceedings: felony, first degree murder, death penalty, misdemeanor, probation violation, appeals and other post conviction matters, mental health commitments, sexually violent persons, guardianship and witness representation, as well as juvenile proceedings for delinquency, dependency, severance, and mental health commitments. Administer contracts for ancillary service providers (paralegals, investigators, and mitigation specialists) who are part of the criminal defense team. Provide effective, quality representation to individuals eligible for court appointed counsel in Pima County and adhere to the applicable standards of conduct and representation as set forth in the Arizona Rules of Professional Conduct, American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death Penalty Cases, National Legal Aid and Defender Association Guidelines for Criminal Defense Representation, National Council of Juvenile and Family Court Judges "Resource Guidelines", American Bar Association Standards of Practice for Lawyers Who Represent Children in Abuse and Neglect Cases, and Arizona Statewide Standards and Training Guidelines for Attorneys in Dependency Cases. Provide cost efficient representation for individuals eligible for court appointed counsel in Pima County. Follow the procedures for extraordinary fees and ancillary expenses set forth in their contracts with Pima County. Follow the procedures set forth in the Pima County Guidelines for Payment. Program Goals and Objectives - Ensure that all eligible individuals receive representation for Title 36 mental health proceedings - Ensure that all eligible individuals receive representation for dependency, delinquency, uvenile mental health, GAL and severance proceedings in Juvenile Court - Ensure that all eligible individuals receive representation for misdemeanor cases in Justice Court - Enusre that all eligible individuals receive representation for felony, first degree murder, and death penalty proceedings FY 2010/2011 Actual Program Performance Measures Eligible individuals receiving qualified contract attorney representation for felony, first degree murder, and death penalty proceedings Eligible individuals receiving qualified contract attorney representation for Title 36 mental health proceedings Eligible individuals receiving qualified contract attorney representation for dependency and severance proceedings in Juvenile Court Eligible individuals receiving qualified contract attorney representation for misdemeanor cases in Justice Court FY 2011/2012 Estimated FY 2012/2013 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Operating Expenses Total Program Expenditures 12-71 10,081,539 8,270,611 7,187,938 10,081,539 8,270,611 7,187,938 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Contract Attorneys Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 3,079 1,225,760 823,454 823,454 1,228,839 823,454 823,454 General Fund Support 8,852,700 7,447,157 6,364,484 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 10,081,539 8,270,611 12-72 7,187,938 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Mental Health Defense Function In the Superior Court through the Title 36 process, represent persons that display behavior that is within the categories of DTS (danger to self), DTO (danger to others), PAD (persistantly or acutely disabled) or GD (gravely disabled). Description of Services Provide quality representation to adults who, because of their mental illness, are either unable or unwilling to participate in treatment on a voluntary basis and meet one of the four standards as detailed in Title 36: mental disorder of the person's emotional processes, thought, cognition or memory; danger to self (DTS); danger to others (DTO); persistantly or acutely disabled (PAD) or gravely disabled (GD). Work in the best interests of he patients and work with the Court and treatment facilities to recommend necessary services when available. Program Goals and Objectives - Receive 85% of all new assignments for the representation Title 36 clients in Pima County Superior Court actions in cases which are initiated by emergency application or involuntary application non-emergent or pre-petition screening - Receive 30% of all active roll-over assignments that are currently represented by court appointed contract counsel FY 2010/2011 Actual Program Performance Measures Percent of initial case assignments accepted Percent of roll-over assignments accepted FY 2011/2012 Estimated n/a n/a FY 2012/2013 Planned 75% 30% FY 2010/2011 Actual 85% 55% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - - 539,040 58,068 - - 597,108 General Fund Support - - 597,108 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - - Program Staffing FTEs - 12-73 - 597,108 8.0 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Office of Children's Counsel Function Represent children in dependency and severance cases before the Pima County Juvenile Court. Follow the cases of children that continue under court supervision, i.e. continuation cases. (Note: This program began in fiscal year 2010/11) Description of Services Using attorneys and social workers, this office provides children in foster care and out-of-home placements with quality representation to ensure that necessary services are provided to these children and that their voices are heard in court proceedings. Program Goals and Objectives Receive 70% of all new assignments for the representation of children in PIma County Juvenile Court actions in cases filed by Child Protective Services and private petitioners. FY 2010/2011 Actual Program Performance Measures Percent of initial case assignments accepted Percent of second year assignments accepted FY 2011/2012 Estimated 70% n/a FY 2012/2013 Planned 70% 50% FY 2010/2011 Actual 70% 50% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 508,963 70,529 16,648 786,954 106,835 - 1,240,367 82,668 - 596,140 893,789 1,323,035 Miscellaneous Revenue 112 - - Operating Revenue Sub-Total 112 - - 596,028 893,789 1,323,035 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 596,140 893,789 1,323,035 6.5 11.0 20.0 Program Funding by Source Revenues General Fund Support Program Staffing FTEs 12-74 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Office of Court Appointed Counsel Function Provide administrative support for the contract attorney program, Office of Children's Counsel, Mental Health Defender, Photo Traffice Enforcement and other ancillary functions in Pima County. Description of Services Screen Justice Court and Superior Court out-of-custody adult defendants to determine eligibility for court appointed counsel and make recommendations for attorney fee assessments in order to defray part of the cost of providing appointed counsel. Develop and update attorney (misdemeanor, felony, murder, Title 36, appeals, Rule 32 post-conviction relief, guardianship and juvenile), paralegal, investigator, and mitigation specialist contracts. Review invoice and additional compensation requests as submitted by contractors, expert witnesses, and other miscellaneous services, ensuring court orders or Office of Court Appointed Counsel (OCAC) approvals are attached to invoices when appropriate. Review and process all contract attorney, ancillary service provider, expert witness, and other case specific payments. Manage the daily appointment of counsel for all indigent defendants charged with the commission of a felony offense or a misdemeanor offense with the possibility of incarceration. Program Goals and Objectives - Attend Superior Court arraignments Monday through Friday to screen all out-of-custody defendants that may require or request court appointed counsel and provide financial assessment recommendations to judges - Screen all Justice Court defendants that may require court appointed counsel and provide financial assessment recommendations to judges - Enter current indigent appointments into the OCAC case management system on a daily basis - Ensure accurate appointment of counsel in all cases, which includes: performing surface conflict checks to determine appropriate agency or contract counsel to appoint and route appointments timely through the JustWare Staging Application - Process all contractor claims and defense related expenses in a timely manner FY 2010/2011 Actual Program Performance Measures Appointment of Counsel entered into data warehouse Vendor claims processed within ten working days Felony indigents and quasi indigents screen for eligibility of counsel Vendor claims processed accurately FY 2011/2012 Estimated FY 2012/2013 Planned 100% 97% 97% 100% 97% 97% 100% 97% 97% 97% 97% 97% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 397,904 13,698 554,014 30,220 541,202 55,206 411,602 584,234 596,408 Miscellaneous Revenue 19 - - Operating Revenue Sub-Total 19 - - Program Funding by Source Revenues 12-75 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Office of Court Appointed Counsel 411,583 584,234 596,408 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 411,602 584,234 596,408 7.8 9.8 8.5 General Fund Support Program Staffing FTEs 12-76 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Photo Traffic Enforcement Function Enhance the quality of life in Pima County by improving driver compliance with traffic speed laws. (Note: The Photo Traffic Enforcement Program began in May, 2009.) Description A Photo Enforcement vendor, selected by the County, will identify, via speed cameras, drivers who have violated speed limits within unincorporated Pima County. The Pima County Sheriffs Department, independently or via an agency agreement with the Photo Enforcement vendor, determines the violations shown by the evidence and mails a notice of violation to the responsible party. Persons who request a hearing or fail to respond to the notice of violation will be served with a citation for the alleged violations. The Pima County Justice Courts will adjudicate the violations. Program Goals and Objectives - Decrease speeding violations within the corridors of Pima County that the Pima County Sheriffs Department identifies as having significant noncompliance characteristics, as measured by number of officer-issued citations, number of vehicular accidents, and average speed of drivers within the corridors FY 2010/2011 Actual Program Performance Measures Cost of citation issued Cost per paid citation Cost per personally served citation Number of cases dismissed Number of vehicles to process for impound/towing Number of road segments with fixed cameras Average vehicular crashes per corridor Number of mobile cameras Citations issued from fixed cameras Citations issued from mobile cameras Citations eligible for service Citations served Citations paid $34 $57 $92 1,540 0 10 130 1 63,200 2,760 6,300 3,250 36,160 FY 2010/2011 Actual FY 2011/2012 Estimated $34 $57 $92 1,140 1,000 10 130 1 43,200 2,160 4,500 2,250 26,160 FY 2011/2012 Adopted FY 2012/2013 Planned $34 $57 $92 940 6,000 10 130 1 39,000 1,860 3,970 1,875 23,284 FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 254,149 1,306,266 293,280 1,380,965 152,440 1,219,162 1,560,415 1,674,245 1,371,602 1,335,658 (8,349) 710,956 1,313,162 558,648 1,279,279 904,500 592,531 2,038,265 1,871,810 2,776,310 Program Funding by Source Revenues Fines & Forfeits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 12-77 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Court Appointed Counsel Program: Photo Traffic Enforcement (477,850) (197,565) (1,404,708) Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,560,415 1,674,245 0.3 0.3 General Fund Support Program Staffing FTEs 12-78 1,371,602 - Pima County FY 2012/2013 Adopted Budget Public Fiduciary Expenditures: 2,474,680 Revenues: FTEs 711,131 34.3 Function Statement: Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Mandates: ARS Title 14, Chapter 5, Article 6: Public Fiduciary Expenditures by Program Burials 11.33% Mandated Fiduciary Services 88.67% Sources of All Funding Department Revenue 28.74% General Fund Support 71.26% 12-79 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Public Fiduciary FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Burials Mandated Fiduciary Services 231,182 2,226,074 240,281 2,224,889 280,464 2,194,216 Total Expenditures 2,457,256 2,465,170 2,474,680 Burials Mandated Fiduciary Services 21,013 523,462 15,000 696,131 15,000 696,131 Total Revenues 544,475 711,131 711,131 1,912,781 1,754,039 1,763,549 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 2,457,256 2,465,170 2,474,680 Burials Mandated Fiduciary Services 1.0 34.5 1.0 34.6 1.0 33.3 Total Staffing (FTEs) 35.5 35.6 34.3 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 12-80 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Public Fiduciary Program: Burials Function Provide burial for indigent persons. Description of Services Determine eligibility and arrange burial service for indigent persons. Coordinate with community agencies, the Office of the Medical Examiner, and health care facilities in locating next of kin and gathering vital statistics. Program Goals and Objectives - Provide timely, cost effective, and respectful indigent burial services Process applications and determine eligibility within 72 hours Close cases within 60 days of interment date Conduct quarterly inspection of cemetery grounds to ensure proper maintenance is performed FY 2010/2011 Actual Program Performance Measures Quarterly inspections of cemetery to ensure proper maintenance of grounds Applications processed and eligibilty determined within 72 hours Cases closed within 60 days of date of interment FY 2011/2012 Estimated FY 2012/2013 Planned 4 4 4 100% 100% 100% 100% 100% 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 136 231,046 37,325 202,956 53,608 226,856 231,182 240,281 280,464 21,013 15,000 15,000 21,013 15,000 15,000 210,169 225,281 265,464 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 231,182 240,281 280,464 1.0 1.0 1.0 Program Funding by Source Revenues Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-81 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Public Fiduciary Program: Mandated Fiduciary Services Function Accept Superior Court appointment to serve as conservator and/or guardian or personal representative when there is no person or corporation qualified or willing to act. Description of Services Receive and investigate referrals. Gather information and determine if an adjudication proceeding is warranted. Assume legal custody of wards upon court appointment. Ensure wards reside in the least restrictive environment available, manage wards' income and disbursements, seek income supplements, and investigate the availability of public benefits on behalf of wards. Monitor care and medical treatment of wards. File mandatory reports with the court. Maintain or liquidate estate assets. Program Goals and Objectives - Provide cost effective, quality, and humane service File annual reports to Superior Court on time Complete investigations within 30 days of receipt of all documents Develop client budgets within 30 days of appointment File client inventories to court within 90 days of appointment Reduce inappropriate referrals Minimize breaches of fiduciary duties FY 2010/2011 Actual Program Performance Measures Investigations completed within 30 days of receipt of documents Annual reports to Superior Court filed on time Client budgets developed within 30 days of appointment Inventories filed with court within 90 days of appointment FY 2011/2012 Estimated 91% 100% 89% 100% FY 2012/2013 Planned 90% 100% 90% 100% FY 2010/2011 Actual 90% 100% 90% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,132,393 93,681 2,124,768 100,121 2,095,161 99,055 2,226,074 2,224,889 2,194,216 9,353 514,109 2,400 693,731 2,400 693,731 523,462 696,131 696,131 1,702,612 1,528,758 1,498,085 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,226,074 2,224,889 2,194,216 34.5 34.6 33.3 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total General Fund Support Program Staffing FTEs 12-82 Pima County FY 2012/2013 Adopted Budget Sheriff Expenditures: 140,818,839 Revenues: FTEs 21,751,622 1,636.0 Function Statement: Provide law enforcement and public safety services for Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Mandates: ARS Title 11, Chapter 3, Article 2: Sheriff; ARS Title 13: Criminal Code; and ARS Title 31: Prisons and Prisoners Expenditures by Program Administrative 12.60% Operations 29.98% Corrections 37.95% Investigations 16.04% HIDTA 2.22% Forfeitures 1.21% Sources of All Funding Operating Transfers 0.80% Department Revenue 15.45% Fund Balance Decrease 1.00% General Fund Support 82.75% 12-83 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Sheriff FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administrative Corrections Forfeitures HIDTA Investigations Operations 20,746,507 44,214,775 412,887 1,950,401 21,588,464 37,508,369 19,785,001 48,988,592 1,200,000 2,342,123 20,426,666 41,326,842 17,744,401 53,433,548 1,700,000 3,132,830 22,593,305 42,214,755 126,421,403 134,069,224 140,818,839 Administrative Corrections Forfeitures HIDTA Investigations Operations 1,146,463 11,647,727 22 1,780,081 1,902,718 1,240,426 1,456,575 14,171,315 50,000 2,342,123 1,098,020 310,396 1,267,500 14,926,986 50,000 3,132,830 1,884,525 489,781 Total Revenues 17,717,437 19,428,429 21,751,622 108,360,813 113,101,268 116,527,770 287,189 (120,000) 1,130,000 55,964 1,659,527 1,409,447 - - - 126,421,403 134,069,224 140,818,839 160.5 646.7 17.5 223.0 365.5 168.5 641.2 17.5 216.0 375.0 254.0 684.0 23.0 280.0 395.0 1,413.2 1,418.2 1,636.0 Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Administrative Corrections HIDTA Investigations Operations Total Staffing (FTEs) 12-84 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Sheriff Program: Administrative Function Provide administrative, technical, special investigations, and other services in support of the department mission. Description of Services Provide a comprehensive menu of administrative, technical, investigative, and other services in support of the Sheriff's Department mission. Compile, process, and analyze financial transactions including accounts payable, payroll, travel, petty cash, contracts, purchasing cards, intergovernmental agreements, state and federal grants, and revenues. Provide relevant, reliable, and timely financial information to staff, management, Pima County, outside law enforcement agencies, and the federal government. Prepare the annual departmental budget. Handle personnel related actions including hiring, terminations, promotions, demotions, transfers, and pay adjustments while ensuring compliance with Equal Employment Opportunity requirements. Provide basic, advanced, and in-service training for law enforcement, corrections, and civilian personnel. Coordinate all operational and training activities conducted at the shooting range. Provide for the acquisition, receiving, distribution, maintenance, and disposal (if necessary) of all assets (fixed and consumable). Initiate, schedule, and manage facility projects, contracts, and maintenance. Perform all duties associated with fleet distribution, assessment, and collision tracking. Maintain auxiliary communication equipment distribution, tracking, and service. Provide various services and resources to the community such as public information officer (PIO), crime prevention programs, and Sheriff auxiliary volunteers. Research, identify, and complete application of state and federal grants. Implement risk management procedures to reduce work related injuries, vehicle collisions, and ensure compliance with OSHA rules. Deploy and maintain voice and data networks and systems that support the telephone and information resource needs of the administrative, civil, corrections, and law enforcement functions. Provide all information technology functions such as maintenance, support, storage, and training for network servers, hardware, software, and Internet functions. Deploy and maintain a fleet of mobile data computers that provide criminal justice information, computer aided dispatch, and mobile reporting solutions to enhance delivery and efficiency of law enforcement services. Maintain and support the department's fourteen-mode telephone network and voice messaging systems. Develop, maintain, and support administrative records management systems to support the personnel, financial, and other business requirements of the department. Applications include Sheriff's Management and Records Tracking System, and IAPro. Maintain the record keeping functions associated with arrest warrants, court orders, stolen/stored vehicles, missing persons, and stolen property. Coordinate extradition between the Pima County Attorney's office and various law enforcement agencies across the country, and victims' rights notifications required by Arizona law. Receive and report non-priority civil and criminal activity without direct intervention of a peace officer. Maintain records of 9-1-1 and law enforcement dispatch activities that reflect accurately the types of services requested and the services deployed in response. Provide comprehensive training to new staff to develop highly skilled public safety telecommunications specialists. Conduct thorough, unbiased investigations of all complaints that the Bureau Chiefs deem to be of a significant nature to warrant a formal investigation. Process all minor complaints referred to the district/division level for investigation and follow up to ensure appropriate action was taken. Maintain a computerized tracking system of all complaints and a system for secure storage of internal affairs records and periodically purge of files according to established criteria. Provide quarterly and annual statistical reports to the Bureau Chiefs, which include the number and types of complaints received, findings and dispositions, and summaries of all sustained cases. Perform operational audits to evaluate the efficiency and effectiveness of departmental operations. Review internal controls for sensibility and compliance, the means of safeguarding assets and verifying their existence, and the reliability and integrity of financial information. Provide financial or operating data to management for decision making purposes. Serve or return to the court common legal process (summons, subpoena, citation, order, notice, etc.) that is received by the Sheriff for service. Collect delinquent tax or clear delinquent tax warrants issued to the Sheriff for collection. Program Goals and Objectives - Maintain 24 hours per day, 7 days per week interface to the Arizona Criminal Justice Information System (ACJIS), fully complying with the most current ACJIS security policy - Contact complainants filing telephonic reports within two hours of their complaint - Maintain and support the department's law enforcement records management and retrieval systems including the Spillman application, COPLINK, and InSight, which provide 24 hour access to criminal justice information 12-85 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Sheriff Program: Administrative - Respond to requests for confirmations of computer entries within designated time frames established by National Crime Information Center - Maintain 100% accuracy of all computer entries - Enter arrest warrant data within the following time lines: felony warrants and court orders within 6 hours of receipt, misdemeanor warrants within 4 weeks of receipt - Successfully pass annual record audits by the FBI and AZ DPS - Provide reliable, professional, timely responses to 9-1-1 calls, dispatch law enforcement personnel and resources, and provide communications support to field units to assure effective and timely completion of their tasks - Answer all 9-1-1 calls within six seconds and all other calls within 18 seconds - Dispatch all priority one calls within two minutes of receipt and all other calls as soon as field resources are available FY 2010/2011 Actual Program Performance Measures Communications logged calls for service (PCSD & Sahuarita PD) Warrants deleted Domestic violence orders processed Fugitive extraditions Teletype messages sent Avg. elapsed time for felony warrant entry (in hours) Number of ACJIS transactions completed Number of 9-1-1 calls from land lines Number of 9-1-1 calls from cellular source Number of law enforcement telephone reports completed (PCSD TRC reports) Avg. pre-dispatch time on priority one calls (in seconds) Avg. length of time: 9-1-1 calls (in seconds Ring time: 9-1-1 calls (in seconds) Ring time: All other calls (in seconds) Warrants received Percentage of priority one calls dispatched in less than two minutes. Ratio of telephone reports (PCSD TRC) completed to total calls for service. 9-1-1 calls are answered within 6 seconds of entering the queue (between the first and second ring) Non-emergency calls are answered within 18 seconds of entering the queue (between the first and third ring) 10 minute warrant confirmations Database access uptime Telephone service availability Results from state & federal audits (low risk rating) Access to law enforcement database (24 hrs / 7 days) Telephone services to all SD facilities (24 hrs / 7 days) 12-86 FY 2011/2012 Estimated FY 2012/2013 Planned 151,445 14,100 7,850 1,500 9,000 6 2,580,000 80,251 126,102 3,555 152,000 15,000 8,000 1,750 11,000 4 2,700,000 83,000 132,000 3,600 150,000 15,000 7,600 1,400 8,100 4 2,800,000 80,000 130,000 3,700 30 90 7 8 18,000 98% 28 90 6 8 21,000 98% 26 90 6 8 15,500 98% 2% 3% 3% 71% 75% 80% 98% 98% 98% 99% 99% 100% yes yes yes 99% 99% 100% yes yes yes 99% 99% 100% yes yes yes Pima County FY 2012/2013 Adopted Budget Program Summary Department: Sheriff Program: Administrative FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 12,960,307 7,457,834 328,366 11,937,851 6,965,822 881,328 9,207,737 8,486,664 50,000 20,746,507 19,785,001 17,744,401 146,784 148,493 50,000 146,500 110,000 146,500 295,277 196,500 256,500 787,109 64,069 8 1,260,075 - 711,000 300,000 - 851,186 1,260,075 1,011,000 20,069,765 18,328,426 16,476,901 (26,807) - - (442,914) - - Other Funding Sources - - - Total Program Funding 20,746,507 19,785,001 17,744,401 160.5 168.5 254.0 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-87 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Sheriff Program: Corrections Function Provide custodial supervision of incarcerated persons for Pima County, the state of Arizona, and contracted municipalities under intergovernmental agreements. Provide inmate services and other administrative support for the Corrections Bureau. Description of Services Provide safe and secure detention of pretrial defendants, sentenced inmates, juveniles, and in-custody inmates awaiting transfer to their institutions or remanded to Pima County. Perform inmate records management, inmate booking, inmate food services, commissary operations, inmate laundry and supplies, facilities maintenance and improvements, environmental services, fire safety, construction coordination, judicial security, and inmate transportation to court and to Arizona Department of Corrections facilities. Provide intelligence information gathering, administrative segregation, identification, inmate religious and educational programs, and inmate classification. Furnish a medical/mental health liaison, infirmary, Return to Competency program, custodial care for juvenile inmates, and custodial care for inmates on suicide watch and/or diagnosed as mentally ill. Maintain all administrative planning, policies, and procedures. Meet basic human needs and maintain the rights of all inmates. Program Goals and Objectives - Provide safe and secure housing of inmates, while maintaining the rights of inmates at all times Transport inmates to court and to other detention facilities in a safe, efficient manner Ensure that there are no inmate escapes Provide necessary and timely medical evaluation and care to inmates Prevent suicides of individuals in custody FY 2010/2011 Actual Program Performance Measures Inmates booked Average daily inmate population Inmate court transports Escapes (not failures to return) Serious injuries to staff Suicides Erroneous releases Failure to release 34,109 1,687 17,527 0 5 2 2 3 FY 2010/2011 Actual FY 2011/2012 Estimated 34,109 1,687 18,000 0 3 1 1 1 FY 2011/2012 Adopted FY 2012/2013 Planned 38,000 1,712 18,000 0 0 0 0 0 FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 12-88 35,113,671 8,374,602 726,502 36,290,085 9,896,501 2,802,006 40,658,290 10,175,258 2,600,000 44,214,775 48,988,592 53,433,548 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Sheriff Program: Corrections Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 709,628 5,656 6,567,542 300,000 5,000 7,622,000 300,000 5,000 7,775,000 7,282,826 7,927,000 8,080,000 2,099,797 4,025,315 4,570,986 2,099,797 4,025,315 4,570,986 438,437 710,458 14,970 1,101,239 400,000 642,000 17,000 1,160,000 400,000 642,000 17,000 1,217,000 2,265,104 2,219,000 2,276,000 32,754,197 34,427,750 37,617,115 (168,690) (120,000) (570,000) (18,459) 509,527 1,459,447 Other Funding Sources - - - Total Program Funding 44,214,775 48,988,592 53,433,548 646.7 641.2 684.0 Revenues Intergovernmental Grant Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-89 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Sheriff Program: Forfeitures Function Enhance law enforcement and public safety services through forfeiture proceeds. Description of Services Receive allocations of seized antiracketeering monies from the state and various federal agencies as ordered by the courts. (Note: The County Attorney Law Enforcement Antiracketeering Fund, Sheriff RICO Funds, and Sheriff Counter Narcotics Alliance Antiracketeering Fund each have a pool of antiracketeering dollars. These funds are received and recorded in the County Attorney's subfund. Incurred expenses are offset by revenues recorded in the County Attorney's subfund. For information purposes only, this summary shows the operating transfer from the County Attorney's subfund.) Program Goals and Objectives - Enhance law enforcement and public safety services through the use of forfeiture proceeds FY 2010/2011 Actual Program Performance Measures FY 2011/2012 Estimated FY 2012/2013 Planned FY 2011/2012 Adopted FY 2012/2013 Adopted None submitted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 129,363 283,524 1,200,000 1,700,000 412,887 1,200,000 1,700,000 7 15 50,000 - 50,000 - 22 50,000 50,000 - - - Net Operating Transfers In/(Out) 484,072 - 1,700,000 Fund Balance Decrease/(Increase) (71,207) 1,150,000 (50,000) Other Funding Sources - - - Total Program Funding 412,887 1,200,000 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support 12-90 1,700,000 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Sheriff Program: HIDTA Function Request and receive High Intensity Drug Trafficking Area (HIDTA) grants awarded by the federal government. Description of Services Account for the federal funds awarded by HIDTA grant. The HIDTA funds are allocated to supplement law enforcement operations to combat drug trafficking in the southwest border areas. Program Goals and Objectives - Prepare annual budgets to request HIDTA funds for the department - Comply with federal rules and guidelines regarding allowable costs and proper accounting procedures for the HIDTA funds - Use HIDTA funds to pay for salaries, overtime, law enforcement equipment, and other investigative costs to combat drug trafficking in the southwest border areas FY 2010/2011 Actual Program Performance Measures FY 2011/2012 Estimated FY 2012/2013 Planned FY 2011/2012 Adopted FY 2012/2013 Adopted None submitted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 858,853 967,481 124,067 1,050,926 1,291,197 - 1,432,830 1,700,000 - 1,950,401 2,342,123 3,132,830 1,780,026 55 2,342,123 - 3,132,830 - 1,780,081 2,342,123 3,132,830 - - - 13,615 - - 156,705 - - Other Funding Sources - - - Total Program Funding 1,950,401 2,342,123 3,132,830 17.5 17.5 23.0 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-91 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Sheriff Program: Investigations Function Provide criminal investigations, homeland security, and other technical support functions for the department. Description of Services Investigate violations of Arizona Revised Statutes with the goal of identifying the offenders and presenting accurate and sufficient relevant information to the County Attorney to facilitate prosecution, if deemed appropriate. Provide investigative services for homicide, robbery/assault, Fugitive Investigations Strike Team (FIST), domestic violence, cold case, night detectives, burglary, community problems, crimes against children, adult sex crimes, auto theft, arson, fraud, and other economic crimes. Work with other law enforcement agencies as part of the Counter Narcotics Alliance (CNA) to identify offenders who have committed major narcotics related offenses. Coordinate and serve as liaison with other local, state, and federal groups and agencies to plan for and manage homeland security emergencies. Apply for and obtain state and federal funds to procure emergency response equipment. Transcribe law enforcement reports, enter physical and out of custody arrest records into the Spillman Law Enforcement database, and disseminate reports to law enforcement investigations and criminal justice processes. Provide instructional services for new employee introduction to the dictation system. Perform quality control and make corrections to incident reports per deputy instructions. Provide expert technical crime scene processing and evidence gathering services. Provide electronic fingerprint identification services, on behalf of the state, for local law enforcement agencies to aid in the identification of suspects and prisoners. Process departmental requests for public relations photography services. Provide fingerprint services as an Arizona Automated Fingerprint Identification System (AZ AFIS), Full Access System Terminal (FAST) site (services involve fingerprint preparation, electronic submission to the state database, and comparison services). Positively identify inmates booked into the Pima County Adult Detention Center by agencies served under the AZ AFIS intergovernmental agreement prior to their release. Provide statutorily mandated sex offender registration services. Maintain a system of secure, safe, and efficient storage of property and evidence coming into possession of the department by providing laboratory evidence analysis services, maintaining accurate records, allowing lawful access to evidence, and providing for lawful disposal of unneeded property. Barcode all new and existing property and evidence inventory to improve the department's ability to manage warehouse inventory operations, and to provide real time information to detectives and other personnel about the status of individual pieces of evidence. Dispose of unnecessary marijuana inventory. Develop and implement a property disposal policy consistent with state law that will emphasize sale of property authorized for disposal to benefit the General Fund. Develop and implement a disposal policy for firearms which may permit trading weapons authorized for disposal to a distributor that will credit the department with the value of the lot toward the purchase of duty weapons and equipment. Collect, process, maintain, and disseminate criminal and traffic information generated by the department. Disseminate law enforcement records as requested by entitled public persons and criminal justice agencies. Provide courtroom testimony as required by subpoena. Process and distribute incoming documents as required by other agencies. Maintain an audit trail of financial transactions. Administer document transfer and retention schedules. Submit Uniform Crime Reports (UCR) to Arizona Department of Public Safety (AZ DPS). Program Goals and Objectives - Provide investigative services and support to the department and Pima County - Provide timely customer service to internal and external clients either by appointment, or at the public counter - Reduce the volume of manual records associated with the chain-of-custody by converting to automated, electronic records to allow faster, more convenient review of evidence item descriptions - Provide crime scene processing and evidence gathering 24 hours a day, 7 days a week - Improve calendar year clearance rates for both violent and property crimes 12-92 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Sheriff Program: Investigations FY 2010/2011 Actual Program Performance Measures Clearance rate - violent crimes Clearance rate - property crimes Crime scene processing available 24 hrs / 7 days FY 2011/2012 Estimated 54% 22% yes FY 2012/2013 Planned 55% 20% yes FY 2010/2011 Actual 55% 22% yes FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 19,339,655 2,241,139 7,670 17,900,813 2,525,853 - 19,248,457 3,344,848 - 21,588,464 20,426,666 22,593,305 2,018 21,247 7,008 11,487 517 7,887 552,362 25,000 607,000 25,000 607,000 602,526 632,000 632,000 1,300,192 466,020 1,252,525 1,300,192 466,020 1,252,525 19,663,021 19,328,646 20,708,780 1,699 - - 21,026 - - Other Funding Sources - - - Total Program Funding 21,588,464 20,426,666 22,593,305 223.0 216.0 280.0 Program Funding by Source Revenues Property Taxes Licenses & Permits Fines & Forfeits Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-93 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Sheriff Program: Operations Function Provide emergency, non-emergency, and other public safety services to the unincorporated areas of Pima County. Description of Services Deploy commissioned deputies to preserve the peace, arrest criminals, and prevent/suppress breaches of the peace. Implement community policing initiatives to improve interaction with the service population, identifying problem areas, and responding accordingly. Provide specially trained officers to support the patrol functions, such as Motorcycle Enforcement, Traffic Investigations, DUI, Park Enforcement, Search and Rescue, Sheriff's Posse, Air Unit, Bomb Squad, Canine, Hostage Negotiations, Special Weapons and Tactics, and Border Crime. Program Goals and Objectives - Answer emergency and non-emergency calls for services from the public as quickly as possible Investigate all traffic incidents Enforce Arizona state laws and County ordinances Conduct proactive patrols 24 hours a day, 7 days a week Provide specialized law enforcement support and services to unincorporated Pima County FY 2010/2011 Actual Program Performance Measures Calls for service Arrests On-site calls Response time in minutes (metro) Response time in minutes (county wide) 134,136 24,670 16,822 6 7 FY 2010/2011 Actual FY 2011/2012 Estimated 129,000 20,000 18,000 5 5 FY 2011/2012 Adopted FY 2012/2013 Planned 129,000 20,000 18,000 5 5 FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 30,238,292 6,185,026 1,085,051 32,782,388 8,344,454 200,000 34,380,050 7,834,705 - 37,508,369 41,326,842 42,214,755 15,778 17,794 15,374 548 20,000 - 20,000 - 49,494 20,000 20,000 1,140,932 50,000 290,396 - 369,781 - 1,190,932 290,396 369,781 Program Funding by Source Revenues Intergovernmental Fines & Forfeits Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 12-94 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Sheriff Program: Operations Revenues Intergovernmental - - 100,000 Other Special Revenue Total - - 100,000 35,857,130 41,016,446 41,724,974 - - - 410,813 - - Other Funding Sources - - - Total Program Funding 37,508,369 41,326,842 42,214,755 365.5 375.0 395.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-95 This page intentionally left blank. 12-96 Pima County FY 2012/2013 Adopted Budget Superior Court Expenditures: Revenues: 46,584,236 FTEs 14,589,115 658.4 Function Statement: Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Mandates: ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations; ARS Title 31: Prisons and Prisoners; and ARS Title 41: State Government Expenditures by Program Pretrial Services 5.03% Law Library 1.17% Trial Services 5.38% Adjudication 29.67% Information Services 6.29% Fill the Gap - Other 1.51% Administration 7.52% Conciliation Court 4.17% Adult Probation Court Services 7.17% Adult Probation Field & Operations 32.09% Sources of All Funding Department Revenue 31.32% General Fund Support 64.17% Fund Balance Decrease 4.51% 12-97 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Superior Court FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Adjudication Administration Adult Probation Court Services Adult Probation Field and Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services 13,131,440 3,441,977 2,857,315 13,926,963 1,660,554 639,771 2,898,233 432,716 2,144,760 2,350,178 13,542,996 3,296,728 3,377,874 14,464,592 1,935,461 690,071 2,794,316 517,194 2,373,105 2,436,271 13,818,243 3,502,177 3,338,100 14,957,848 1,941,665 703,129 2,928,623 547,198 2,341,678 2,505,575 Total Expenditures 43,483,907 45,428,608 46,584,236 2,153,401 4,469 1,502,125 9,926,467 796,740 534,404 339,192 5,190 1,965,223 1,303,900 9,465,562 692,839 479,000 271,050 - 1,966,727 35,000 1,372,800 9,765,117 683,071 455,200 311,200 - 15,261,988 14,177,574 14,589,115 28,800,071 29,433,830 29,892,489 (5,141) - - (573,011) 1,817,204 2,102,632 - - - 43,483,907 45,428,608 46,584,236 Adjudication Administration Adult Probation Court Services Adult Probation Field and Operations Conciliation Court Fill The Gap - Other Courts Information Services Law Library Pretrial Services Trial Services 163.0 51.5 52.7 243.1 22.0 10.2 25.8 4.0 48.3 47.0 165.0 51.5 53.0 239.5 22.0 11.2 25.8 4.0 48.0 47.0 165.7 51.5 53.0 239.2 22.0 2.2 25.8 4.0 48.0 47.0 Total Staffing (FTEs) 667.6 667.0 658.4 Funding by Source Revenues Adjudication Administration Adult Probation Court Services Adult Probation Field and Operations Conciliation Court Information Services Law Library Pretrial Services Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 12-98 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Adjudication Function Adjudicate all cases filed in the Superior Court. Description of Services Adjudicate cases in which exclusive jurisdiction is not vested in another court, cases of equity and of law which involve title to or possession of real property, cases involving the legality of any tax imposed or assessment, cases involving the legality of any toll or municipal ordinance, cases in which the demand or value of property in controversy amounts to $5,000 or more, and criminal felony and misdemeanor cases not otherwise provided for by law. Program Goals and Objectives - Provide for the timely, fair, and efficient administration of justice under the law, in a manner that instills and sustains the public's confidence in the judicial system - Provide court reporter coverage for all hearings statutorily requiring a court reporter FY 2010/2011 Actual Program Performance Measures Cases filed Cases pending Cases disposed Clearance rate of dispositions to filings Coverage provided at hearings requiring a court reporter 23,740 26,541 26,049 110% 100% FY 2010/2011 Actual FY 2011/2012 Estimated 23,230 25,316 24,455 105% 100% FY 2011/2012 Adopted FY 2012/2013 Planned 23,690 25,071 23,935 101% 100% FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 11,014,773 2,116,082 585 11,226,976 2,316,020 - 11,669,638 2,148,605 - 13,131,440 13,542,996 13,818,243 391,931 108,634 113,200 318,027 100,000 125,023 318,027 100,000 125,023 613,765 543,050 543,050 319,245 281,973 264,427 319,245 281,973 264,427 1,216,503 24 3,864 1,135,600 4,600 1,154,650 4,600 1,220,391 1,140,200 1,159,250 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total Revenues Intergovernmental Fines & Forfeits Investment Earnings Other Special Revenue Total 12-99 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Adjudication 11,775,569 12,088,836 12,350,705 - - - (797,530) (511,063) (499,189) Other Funding Sources - - - Total Program Funding 13,131,440 13,542,996 13,818,243 163.0 165.0 165.7 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-100 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Administration Function Provide administrative support to the presiding judge, the court and its operational and judicial divisions. Description of Services Provide overall administration, mental health coordination, human resources management, training and education, facility and resource management, and financial management to all court departments. Ensure the security of citizens and staff occupying or visiting court facilities. Continue efforts to obtain outside funding in support of court operations. Ensure all mandated services are provided. Establish protocols for achieving mandates with continuing efforts. Enhance responsiveness to the needs of the judicial divisions. Maintain suitable facilities in which to hold court. Procure necessary goods and services for Superior, Juvenile, and Justice Courts. Provide clinical advice and assessments to ensure quality of mental health reports and evaluations. Program Goals and Objectives - Process sufficient applications to fill all openings as needed while continuing to monitor labor market conditions and compensation trends - Improve inventory management through integrating purchases of supplies and warehouse management through the use of Navision - Ensure safety of the public and employees occupying court facilities and safeguard all physical assets - Assisting in the development, implementation, and maintenance of court classification and compensation plans - Ensure all employees are compliant with Administrative Office of the Courts Council on Judicial Education and Training (COJET) requirements - Provide information to facilitate optimum use of court funds FY 2010/2011 Actual Program Performance Measures Recruiting applications processed Supply orders processed and delivered in 2 hours Background checkes completed Job analysis activities - (descriptions / audits) Invoices processed within one week of receipt Reports filed timely Compliance rate of employees with COJET requirements FY 2011/2012 Estimated 5,918 1,307 733 56 90% 100% 100% FY 2012/2013 Planned 5,000 1,500 800 50 85% 100% 100% FY 2010/2011 Actual 6,300 1,500 766 60 85% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,765,701 676,276 3,040,145 256,583 3,198,557 303,620 3,441,977 3,296,728 3,502,177 3,558 911 - - 4,469 - - - - 35,000 - - 35,000 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total 12-101 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Administration 3,447,071 3,296,728 3,467,177 Net Operating Transfers In/(Out) (5,141) - - Fund Balance Decrease/(Increase) (4,422) - - Other Funding Sources - - - Total Program Funding 3,441,977 3,296,728 3,502,177 51.5 51.5 51.5 General Fund Support Program Staffing FTEs 12-102 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Court Services Function Provide information to the court to assist in sentencing decisions. Description of Services Complete and deliver presentence reports to the court. Conduct investigations and compile comprehensive background reports on defendants. Prepare presentence reports which include a comprehensive statement of the offense, the impact on any victim, an assessment of the defendant's risk factors and criminogenic needs, and other information relevant to the sentencing process. Program Goals and Objectives - Deliver presentence reports to the court two days prior to sentencing - Maintain annual cost savings to the County on jail reduction cases and increase those savings through planned technology enhancements (automation of Sentencing Notification Form) - Use evidence-based criminogenic factors to shorten presentence reports and reduce time required to prepare reports Program Performance Measures Cost savings on jail reduction cases Number of presentence reports completed Reports delivered two days prior to sentencing FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $217,846 3,725 95% $238,717 3,515 99% $228,281 3,600 99% FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,624,220 233,095 3,051,888 325,986 3,007,716 330,384 2,857,315 3,377,874 3,338,100 Investment Earnings Charges for Services Other Special Revenue Total 16,486 1,485,639 12,000 1,291,900 13,600 1,359,200 1,502,125 1,303,900 1,372,800 General Fund Support 1,906,336 2,079,385 2,126,302 - - - (551,146) (5,411) (161,002) Other Funding Sources - - - Total Program Funding 2,857,315 3,377,874 3,338,100 52.7 53.0 53.0 Program Funding by Source Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-103 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Field and Operations Function Serve the court to actively promote community safety, facilitate positive behavioral change in probationers, and respect victim rights. Description of Services Assess probationers' risk to the community through supervision and address probationers' identified needs by implementing outcome-based supervision plans designed to bring about lasting behavioral change. Continue to promote, train, and assess staff utilization and understanding of Evidence Based Practices. Continue association with the Fugitive Investigative Strike Team (FIST) and maintain a superior rate of absconder apprehension. Continue community service involvement to reduce crime in targeted areas. Support the Drug and Mental Health Court models that address specific offender populations. Provide specialized services that address specific offender populations including chronic driving under the influence (DUI) offenders, the special learning needs population, those with severe mental health issues, those that abuse illegal substances, those convicted of sex-related crimes, and domestic violence offenders. Maintain the Adult Probation Enterprise Tracking System (APETS). Promote the development of motivational interviewing skills for line staff. Monitor probationer compliance with court orders and respond appropriately to violations. Comply with the state constitution by seeking victims' input and facilitating their involvement in the restoration process. Participate in the research, development, and advancement of community supervision through evidence-based practices. Program Goals and Objectives - Continue community restitution involvement to reduce crime in targeted areas - Continue association with the Fugitive Investigative Strike Team and maintain our superior rate of absconder apprehension - Provide specialized services, including Drug Court, that address specific offender populations, chronic DUI offenders, the special learning needs population, and those with severe mental health issues that abuse illegal substances - Provide the appropriate level of service to those that present a risk to the community utilizing Evidence Based practices that enhance successful probation completion Program Performance Measures Total collections Percent negative drug tests Percent of Court ordered restitution paid Percent of Court ordered restitution hours completed Probation terminations not revoked to prison Absconders arrested as a percentage of warrants issued FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $3,728,944 90% 23% 64% 77% 100% $3,629,311 93% 23% 83% 78% 100% $3,679,127 93% 25% 76% 78% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 12-104 11,408,050 2,518,913 11,737,092 2,727,500 12,041,033 2,916,815 13,926,963 14,464,592 14,957,848 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Adult Probation Field and Operations Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 64 - - 64 - - 1,008,554 (45) 870,373 - 712,925 - 1,008,509 870,373 712,925 Intergovernmental Miscellaneous Revenue Charges for Services Other Special Revenue Total 8,480,707 61,949 375,238 8,146,589 23,500 425,100 8,691,002 19,900 341,290 8,917,894 8,595,189 9,052,192 General Fund Support 3,660,380 4,186,311 4,081,461 432 - - 339,684 812,719 1,111,270 Other Funding Sources - - - Total Program Funding 13,926,963 14,464,592 14,957,848 243.1 239.5 239.2 Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-105 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Conciliation Court Function Provide a continuum of alternative dispute resolution services in a safe, neutral setting, that can help mitigate the financial and emotional costs imposed by ongoing litigation to families involved in pre-decree, post decree, or paternity family law cases. Provide accurate and timely services and information to the family law bench in order to assist the court in making custody/parenting time decisions which are in the best interests of children and which can substantially reduce time and expenses to the Superior Court. Description of Services Provide mandatory parent education classes, conciliation counseling, custody/parenting time mediation, custody/parenting time evaluation services, parenting coordination, and community education to parties involved in family law cases. Supply all services in English and/or Spanish. Assist parties to resolve their custody and parenting time disputes through a negotiated settlement process in a safe, neutral setting. Provide assistance and information to the family law bench through ongoing contract management, billing, and referral information of the Judicial Supervision Program (JSP) and Substance Abuse Testing Services, as well as billing and referral information on subsidized services ordered for needy families through the court's expedited fund. Program Goals and Objectives - Provide a continuum of alternative dispute resolution services to those involved in family law cases in the Superior Court - Provide accurate and timely information to the family law bench in order to assist the judges in making custody/parenting time decisions for families - Conduct mandatory parent education classes for parents involved in family law cases - Provide ongoing program evaluation to ensure the proper and timely performance of all programs - Review and process referral and billing information for contract and expedited fund providers FY 2010/2011 Actual Program Performance Measures Conciliation cases served Mediation cases served Evaluation, child interviews, and parenting coordination cases served Mandatory parent education and community information programs conducted JSP and drug testing invoices reviewed, reconciled and forwarded to Finance within 15 days of receipt of invoice Domestic Violence/Appropriateness screenings conducted FY 2011/2012 Estimated FY 2012/2013 Planned 125 1,724 202 122 1,698 196 96 1,546 248 146 150 140 36 36 36 100% 100% 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 12-106 1,184,796 467,375 8,383 1,205,705 729,756 - 1,244,777 696,888 - 1,660,554 1,935,461 1,941,665 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Conciliation Court Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 19 - - 19 - - 27,021 21,639 27,021 27,021 21,639 27,021 Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 1,674 3,468 764,558 1,800 2,150 667,250 1,500 3,650 650,900 769,700 671,200 656,050 General Fund Support 862,423 789,409 798,801 6,406 - - (5,015) 453,213 459,793 Other Funding Sources - - - Total Program Funding 1,660,554 1,935,461 1,941,665 22.0 22.0 22.0 Revenues Intergovernmental Grant Revenue Sub-Total Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-107 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Fill The Gap - Other Courts Function Provide criminal case processing assistance to participating courts in Pima County. (Note: This program contains Fill the Gap budgets for all courts except Superior Court. The Superior Court Fill The Gap budget is included in the Adjudication program.) Description Continue the Criminal Case Reduction and Process Improvement Project that was initially funded by Fill The Gap in fiscal year 2001/2002. (Note: This project is a multifaceted approach to improving criminal case processing and to streamlining workflow.) Program Goals and Objectives - Provide probation supervision for Justice Courts - Provide criminal document images within six hours of receiving document/minute entry distribution FY 2010/2011 Actual Program Performance Measures Justice Court probationers supervised Criminal document images available six hours after receipt FY 2011/2012 Estimated 296 100% FY 2012/2013 Planned 300 100% FY 2010/2011 Actual 300 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 569,321 70,450 556,667 133,404 581,150 121,979 639,771 690,071 703,129 General Fund Support - - - Net Operating Transfers In/(Out) - - - 639,771 690,071 703,129 Other Funding Sources - - - Total Program Funding 639,771 690,071 703,129 10.2 11.2 2.2 Fund Balance Decrease/(Increase) Program Staffing FTEs 12-108 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Information Services Function Provide coordinated long range information technology system analysis, planning, development, and maintenance services in support of all court programs. Provide reliable, effective, and consistent high quality systems and services to the court and the public. Description of Services Conduct day-to-day system and equipment installation, maintenance, operation, and administrative support for the court's data networking system, computers, and software application programs. Coordinate and provide technology related purchasing advice, customer support, and desktop application support services. Provide the court's presence on the Internet. Services include software requirement analysis, design, and development; hardware and software implementation; network connectivity installation and service; system operations and maintenance scheduling; security functions and backup/recovery procedures; and response to customer service requests for problem resolution. Program Goals and Objectives - Provide reliable, effective, and consistent high quality technology systems and services to the court in a timely manner - Enable and enhance public access to court information - Continue the development of the Court's case management system (AGAVE) and meet release deadlines - Support statewide E-filing roll outs in a coordinated effort with AOC and the Clerk of the Court FY 2010/2011 Actual Program Performance Measures Help Desk calls resolved (calendar year) Phases of AGAVE implemented as scheduled E-filing phases implemented as scheduled 4,796 yes n/a FY 2010/2011 Actual FY 2011/2012 Estimated 5,298 yes yes FY 2011/2012 Adopted FY 2012/2013 Planned 5,800 yes yes FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,680,884 1,114,728 102,621 1,718,620 925,696 150,000 1,794,265 984,358 150,000 2,898,233 2,794,316 2,928,623 55,000 50,000 25,000 55,000 50,000 25,000 5,346 474,058 4,000 425,000 5,200 425,000 479,404 429,000 430,200 Program Funding by Source Revenues Intergovernmental Grant Revenue Sub-Total Revenues Investment Earnings Charges for Services Other Special Revenue Total 12-109 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Information Services 2,477,618 1,994,316 2,068,911 - - - (113,789) 321,000 404,512 Other Funding Sources - - - Total Program Funding 2,898,233 2,794,316 2,928,623 25.8 25.8 25.8 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-110 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Law Library Function Provide access to current legal materials and information per Arizona Revised Statute 12-305 as well as reference services and self-service access to court approved forms. Description of Services Provide a variety of constituents with an up-to-date collection of core legal material and assistance in the retrieval of information. Answer reference questions using best available resources, print or electronic. Offer assistance in selection and use of best electronic resources. Acquire, process, maintain, and inventory judicial collections. Offer alternative ways to access forms as well as resources for forms not offered in the self service center. Offer referrals to appropriate legal advice agencies. Support twice weekly Domestic Relations Clinic offered by Southern Arizona Legal Aid. Program Goals and Objectives - Maintain library and research information on the Superior Court Law Library website Enrich and monitor Law Library's practice materials within budget Provide respectful and beneficial customer service Ensure adequate supply of forms available to all customers Maintain up-to-date judicial collections FY 2010/2011 Actual Program Performance Measures Updates added to collection Westlaw sessions provided (estimated) Patrons entering library Packets of forms sold Items added to judicial collections FY 2011/2012 Estimated 4,668 6,000 41,454 14,583 942 FY 2012/2013 Planned 5,000 6,500 40,000 12,000 2,000 FY 2010/2011 Actual 4,500 7,000 44,000 16,000 1,100 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 134,946 297,770 143,584 373,610 143,429 403,769 432,716 517,194 547,198 Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 41,788 1,989 295,415 30,000 1,050 240,000 40,100 2,100 269,000 339,192 271,050 311,200 General Fund Support 180,926 189,469 151,879 - - - (87,402) 56,675 84,119 Other Funding Sources - - - Total Program Funding 432,716 517,194 547,198 4.0 4.0 4.0 Program Funding by Source Revenues Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 12-111 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Pretrial Services Function Provide the court with timely information related to statutory release criteria in order to ensure each felony pretrial defendant and County misdemeanor arrestee is afforded the right to be considered for release under the least onerous conditions. Eliminate any unnecessary pretrial detention for defendants receiving behavioral health treatment through Arizona Department of Health Services (ADHS). Actively address court ordered conditions of release and other defendant identified needs for those defendants released under the supervision of Pretrial Services. Description of Services Interview each felony and County misdemeanor defendant and verify their stated community ties, research criminal history, and contact other third parties who might have information relevant to the release decision. Assess each defendant's risk for failure to appear and re-arrest, if released. Prepare a written report for the court of the findings and make a recommendation for release suitability. Screen County misdemeanor arrestees for eligibility for pre-release and release those suitable. Follow-up with those pre-released misdemeanor arrestees to remind them of their court date and monitor compliance of conditions of release for each defendant. Prepare for the court an updated report and recommendation on all motions to modify conditions of release initiated by the defense attorney. Minimize the issuance of warrants out of the arraignment court and arrange for self-surrender in Superior Court for those who unintentionally fail to appear. Reduce unnecessary pretrial detention by supervising defendants who have been granted non-financial release. Program Goals and Objectives - Reduce unnecessary pretrial detention by identifying defendants appropriate for non-financial release - Provide release alternatives to the court (goal is to interview 99% of the felony arrestees booked into the jail and provide a written report to the court at the time of the scheduled initial appearance) - Release 50% of the judicial precinct misdemeanor arrests eligible for post-booking release - Ensure 80% of those defendants released by Pretrial Services make their next scheduled court appearance - Reduce the rate of bench warrants issued from the arraignment hearing by half of the prior warrant issue rate FY 2010/2011 Actual Program Performance Measures Felony defendants presented at the jail Misdemeanor arrests processed through Pretrial Services Defendants supervised Initial appearance interviews/reports rate Misdemeanor release rates Misdemeanor appearance rates Percent of municipal misdemeanor mental health defendants screened 7,467 9,755 2,439 99% 61% 86% 99% FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 7,600 9,000 2,778 100% 62% 83% 100% 7,750 9,000 2,898 100% 65% 85% 99% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,096,495 48,265 2,291,966 81,139 2,275,237 66,441 2,144,760 2,373,105 2,341,678 Miscellaneous Revenue 5,190 - - Operating Revenue Sub-Total 5,190 - - Program Funding by Source Revenues 12-112 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Pretrial Services 2,139,570 2,373,105 2,341,678 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,144,760 2,373,105 2,341,678 48.3 48.0 48.0 General Fund Support Program Staffing FTEs 12-113 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Trial Services Function Provide services to the judicial divisions of the court including case management information, interpretation services, jurors, court reporting, and statistical reports. Description of Services Provide a verbatim record of court proceedings via the use of specialized equipment and training, and provide transcripts from those hearings as requested. Deliver oral interpreting, written translation, and language services to over 46 court divisions and departments of Superior Court in 65 languages. Provide judges with technical assistance as required. Maintain and update Master Jury List, which consists of registered Pima County voters and persons licensed by the Arizona Department of Transportation. Summon enough prospective jurors to meet the needs of the Superior Court, Pima County Consolidated Justice Courts, Green Valley Justice Court, and state and County grand juries. Provide prospective jurors with information about dates of jury service, rules of jury service, and jury service procedures. Provide orientation for jurors and oversee them in the jury assembly room. Assist the public with directions, case status, and court procedures. Schedule a variety of hearings and process paperwork needed by the division. Review imaging documents and perform required data entry. Print and review calendars to assure documents are as error free as possible. Coordinate court activities with other court departments. Process all arbitration cases. Monitor and dispose of cases on the inactive calendar. Review caseloads for compliance and update database as required. Reassign cases or events as needed. Write and implement policy and procedures to achieve efficient case flow management. Design and conduct qualitative and quantitative research projects and surveys necessary to measure the effectiveness and efficiencies of selected court operations and departments or procedures. Record, maintain, and report all relevant statistical data needed to comply with federal and state grant requirements for annual reports. Establish and monitor quality control policies and procedures to insure that the court's case management system (AGAVE) is managed effectively and efficiently. Program Goals and Objectives - Provide accurate oral interpretation for limited and non-English speaking court users - Provide for interpretation and translation services in 100% of cases - Provide the required number of qualified jurors for all jury trials in Arizona Superior Court in Pima County, Pima County Consolidated Justice Courts, Green Valley Justice Court, and for state and County grand juries - Maintain ratio of jurors reporting to jurors empanelled to the extent possible in order to minimize the number of jurors required to report - Provide court reporter coverage for all hearings statutorily requiring a court reporter - Produce management reports used in identifying strengths or weaknesses in the court's case flow systems FY 2010/2011 Actual Program Performance Measures Jurors reporting Events per interpreter Cases filed Cases disposed Jurors drawn on panels as a percentage of jurors reporting Ratio of authorized court reporters to judicial officers Percentage of total events complete Management reports submitted on time 30,600 1,581 23,740 26,049 90% 68% 100% 100% FY 2010/2011 Actual FY 2011/2012 Estimated 30,000 1,284 23,230 24,455 92% 68% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Planned 32,300 1,438 23,690 23,935 89% 68% 100% 100% FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 12-114 2,268,949 81,229 2,353,584 82,687 2,435,341 70,234 2,350,178 2,436,271 2,505,575 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Superior Court Program: Trial Services Program Funding by Source 2,350,178 2,436,271 2,505,575 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,350,178 2,436,271 2,505,575 47.0 47.0 47.0 General Fund Support Program Staffing FTEs 12-115 This page intentionally left blank. 12-116 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM Special Revenue General Fund Functional Area / Department / Program Total Expenditures HEALTH SERVICES Health Chief Medical Officer Clinical & Nutritional Services Community Health Services Community Surveilance & Investigation Health Director Pima Animal Care Center Records & Administration Total Health Institutional Health Health Care Financing Institutional Health UAMC - South Campus Total Institutional Health Total HEALTH SERVICES 13-1 - 929,472 7,459,075 6,199,110 3,266,221 367,173 5,904,161 2,484,784 929,472 7,459,075 6,199,110 3,266,221 367,173 5,904,161 2,484,784 - 26,609,996 26,609,996 62,144,120 23,456,993 15,000,000 401,411 - 62,545,531 23,456,993 15,000,000 100,601,113 401,411 101,002,524 100,601,113 27,011,407 127,612,520 Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Special Revenue General Fund Functional Area / Department / Program Total Revenues HEALTH SERVICES Health Clinical & Nutritional Services Community Health Services Community Surveilance & Investigation Pima Animal Care Center Records & Administration Total Health Institutional Health Health Care Financing Institutional Health KINO - UPI Total Institutional Health Total HEALTH SERVICES 13-2 - 4,902,669 3,693,910 2,219,320 4,612,917 1,400,000 4,902,669 3,693,910 2,219,320 4,612,917 1,400,000 - 16,828,816 16,828,816 69,765 23,154 401,411 - 401,411 69,765 23,154 92,919 401,411 494,330 92,919 17,230,227 17,323,146 Pima County FY2012/2013 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program HEALTH SERVICES Health Chief Medical Officer Clinical & Nutritional Services Community Health Services Community SurveilOance & Investigation Health Director Pima Animal Care Center Records & Administration Total Health 7.2 115.1 74.7 52.8 5.0 79.0 23.5 357.3 Institutional Health Health Care Financing Institutional Health Total Institutional Health 24.5 6.0 30.5 Total HEALTH SERVICES 387.8 13-3 This page intentionally left blank. 13-4 Pima County FY 2012/2013 Adopted Budget Health Expenditures: 26,609,996 Revenues: FTEs 16,828,816 357.3 Function Statement: Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Provide animal control and emergency preparedness/response services. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 6: Animal Control; ARS Title 36, Chapter 1: State and Local Boards and Departments of Health, Chapter 3: Vital Records and Public Health Statistics, and Chapter 6: Public Health Control; Pima County Code, Title 6: Animals, Title 8: Health and Safety, and Title 9: Public Peace, Morals and Welfare Expenditures by Program Records & Administration 9.34% Chief Medical Officer 3.49% Pima Animal Care Center 22.19% Clinical & Nutritional Services 28.03% Health Director 1.38% Community Surveillance & Investigation 12.27% Community Health Services 23.30% Sources of All Funding Fund Balance Decrease 5.18% General Fund Subsidy 31.58% Department Revenue 63.24% 13-5 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Health FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Chief Medical Officer Clinical & Nutritional Services Communities Putting Prevention to Work Community Health Services Community SurveiOlance & Investigation Health Director Pima Animal Care Center Records & Administration 985,077 7,727,811 2,300,255 5,567,457 3,275,708 321,612 5,849,329 2,202,472 1,010,211 7,972,321 6,356,797 6,353,192 3,267,613 360,827 4,924,366 2,433,265 929,472 7,459,075 6,199,110 3,266,221 367,173 5,904,161 2,484,784 28,229,721 32,678,592 26,609,996 27 4,580,254 2,367,596 3,039,176 2,667,336 14,321 4,715,123 1,369,125 36,000 5,411,162 6,356,797 4,111,675 2,315,191 4,478,174 1,373,946 4,902,669 3,693,910 2,219,320 4,612,917 1,400,000 18,752,958 24,082,945 16,828,816 - - - Net Operating Transfers In/(Out) 8,227,658 8,123,265 8,402,164 Fund Balance Decrease/(Increase) 1,249,105 472,382 1,379,016 - - - 28,229,721 32,678,592 26,609,996 Chief Medical Officer Clinical & Nutritional Services Communities Putting Prevention to Work Community Health Services Community SurveilOance & Investigation Health Director Pima Animal Care Center Records & Administration 9.0 130.6 68.5 54.4 4.0 77.9 22.6 9.3 126.8 8.8 75.4 53.8 5.0 77.9 24.4 7.2 115.1 74.7 52.8 5.0 79.0 23.5 Total Staffing (FTEs) 367.0 381.4 357.3 Total Expenditures Funding by Source Revenues Chief Medical Officer Clinical & Nutritional Services Communities Putting Prevention to Work Community Health Services Community SurveiOlance & Investigation Health Director Pima Animal Care Center Records & Administration Total Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program 13-6 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Chief Medical Officer Function Provide Chlamydia testing in target populations. In 2011, the program only documented screening 86% of eligible clients. In 2012, additional risk factors have increased the target populations to test. The goal of the 2012 FP project will be to improve testing compliance across all of the risk categories. Test all clients for diabetes mellitus (if not already done in hospital) with a glucose measurement, checking fingerstick glucose every visit, developing a series of brief educational tools for use by the outreach workers with delivering TB meds, addressing the diabetes at every clinic visit and coordinating with patient's PCP or diabetes provider. Description of Services Provide medical services in the Tuberculosis, STD, Family Planning, Well Woman Healthcheck and wound care clinics. Additionally, the Chief Medical Officer (and back up clinicians) provides medical direction for disease control activities and outbreak investigations, chairs the clinical Quality Assurance Committee, provides Standing Orders and medical back up for Public Health Nursing immunization clinics and other activities, participates in public health response to emergencies and provides overall medical direction to the Health Department. The Chief Medical Officer Division is comprised of 2 physicians, 5 nurse practitioners and 1 Physician Assistant. Program Goals and Objectives - Improve Chlamydia testing compliance across all risk categories in the Family Planning Program - Participate in root cause analysis - Correct findings such as poor intra staff communication - Simplify documentation for Chlamydia testing - Improve diabetic control in TB patients - Link diabetes mellitus control and TB cure more forcefully with each TB patient that has diabetes - Consult/collaborate with Diabetes provider in same intensive manner as we currently work with HIV/AIDS treating physicians FY 2010/2011 Actual Program Performance Measures Percentage Chlamydia testing compliance across all risk categories in the Family Planning Program. Percentage of random or fasting glucose measurements within target range for at least 25% of patients who did not begin in that range by the end of TB therapy. FY 2011/2012 Estimated FY 2012/2013 Planned n/a 86% 95% n/a n/a 25% FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 963,689 21,388 - 988,350 15,861 6,000 908,211 15,261 6,000 985,077 1,010,211 929,472 27 36,000 - 27 36,000 - Program Funding by Source Charges for Services Other Special Revenue Total 13-7 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Chief Medical Officer General Fund Support - - - Net Operating Transfers In/(Out) - - 822,211 985,050 974,211 107,261 Other Funding Sources - - - Total Program Funding 985,077 1,010,211 929,472 9.0 9.3 7.2 Fund Balance Decrease/(Increase) Program Staffing FTEs 13-8 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Clinical & Nutritional Services Function Reduce the number of incoming client calls on hold or dropped to the Centralized Appointment Center (CAC) from 8am to 10:30am by 50% from June 30, 2012 through June 30, 2013. Develop a workforce development plan by December 31, 2012, that supports 100% of program staff in the continuous improvement of the quality of care they provide by providing in-house training and external training, so they can perform their jobs with a high level of competency. Phase Two of the project (Implementation and Evaluation) will run from 2/1/2013-6/30/2013. Enhance data collection efforts and processes targeted to tracking and improving work flow/staffing ratio patterns. Increase the number of children receiving services by 5% within the next fiscal year. Lower the amount of newly arriving refugees receiving duplicate TB screenings. The refugees will not receive duplicate screens for TB through UPHN Alvernon clinic and will be referred to the TB clinic, if necessary, through a phone call from the primary care provider or another HCW explaining the reason for the referral. Description of Services Operate the Women, Infants, & Children (WIC) Program, the AZ Farmer's Market Nutrition Program (FMNP), the Breastfeeding Education Support Team (BEST), the Folate Program, and the Commodity Supplemental Food Program (CSFP). -Provide nutrition education and "checks" to purchase nutritional foods designed to supplement the family food budget. The program is funded by the United States Department of Agriculture (USDA). Low-income pregnant women, new mothers, infants and children up to five years old who have a health risk (such as anemia, underweight, overweight or history of pregnancy complications) can receive nutrition education through a group or individually, screening for nutritional risks, and growth monitoring. -Provide coupons that can be used to buy fresh, unprepared fruits and vegetables from State-approved farmers, farmer's markets and roadside stands. Women and children that have been certified to receive WIC services or who are on a waiting list for WIC certification are eligible to participate. -Provide encouragement and support to low-income pregnant and postpartum women to help them achieve their personal breastfeeding goals. Breastfeeding information and guidance are provided individually or in group classes. According to the Surgeon General, breastfeeding is one of the most important contributors to infant health. -Provide multivitamins containing folic acid, a B-Vitamin, to low-income, childbearing women. Taking folate regularly can significantly reduce the incident of birth defects such as spina bifida. -Administer FOOD Plus, the Commodity Supplemental Food Program (CSFP) funded through the USDA that provides eligible families with a food package rich in protein, calcium, iron and Vitamins A & C. Provide Family Planning and Women's Health services on vital health issues including reproductive health and breast and cervical cancer. Services are funded in part by the Arizona Family Planning Council and Arizona Department of Health Services. Provide services and resources of the HIV/STD Control Program to prevent the transmission of sexually transmitted diseases including HIV. Provide dental sealants in selected schools. Identify and treat individuals with active TB Disease; identify contacts to active cases, test and treat if appropriate; and identify high-risk populations and screen for TB Infection and/or disease. Program Goals and Objectives - Reduce the number of incoming client calls on hold or dropped to the Centralized Appointment Center (CAC) from 8am to 10:30am by 50% from June 30, 2012 through June 30, 2013 - Assure that 100% of the CNP staff will be trained on appointment alternatives as evidenced by sign-in sheets for the training session - Assess % or number of appointments in the AIM system during specific times throughout the day and make recommendations for future client scheduling as evidenced by a draft schedule - Collect and share with CNP staff monthly data of call numbers and % coming into the CAC as evidenced by a tracking form. 13-9 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Clinical & Nutritional Services - Develop a workforce development plan by December 31, 2012, that supports 100% of program staff in the continuous improvement of the quality of care they provide by providing in-house training and external training, so they can perform their jobs with a high level of competency. - Create a training team made up of supervisory and front line staff as measured by a list of team member's names - Distribute and collect training surveys from 100% of the staff to determine the top five training needs as measured by surveys received - Develop a training plan and distribute to 100% of staff for review as measured by the final hardcopy of the training plan. - Begin Phase Two of the project (implementation and evaluation of the Workforce Development Plan) by 2/1/2013. - Enhance data collection efforts and processes targeted to tracking and improving work flow/staffing ratio patterns - Enhance the work flow processes as it relates to staffing resources. - Increase the number of children receiving services by 5% within the next fiscal year - Participate in 6 community events (PTA, Health Fairs, School Days, etc.) as measured by event registration - Use the social media available as measured by creating at least 1 Facebook or Twitter account - Lower the amount of newly arriving refugees receiving duplicate TB screenings. The refugees will not receive duplicate screens for TB through UPHN Alvernon clinic and will be referred to the TB clinic, if necessary, through a phone call from the primary care provider or another HCW explaining the reason for the referral - Include nursing supervisor of Alvernon clinic at quarterly refugee meetings at Abrams to address the problem and discuss solutions for duplicate screening as measured by meeting minutes - Establish a quarterly training schedule about TB and referral process to staff at Alvernon clinic - Decrease the number of refugees referred from Alvernon clinic without an appointment or referral call to less than 1/month as measured by the number of referrals received Program Performance Measures Number of community events (PTA, Health Fairs, School Days, etc.) as measured by event registration by the Oral Health Program Number of quarterly refugee meetings at Abrams to address the problem and discuss solutions for duplicate screening as measured by meeting minutes. Number of quarterly trainings about TB and the referral process to staff at the Alvernon clinic as measured by training sign-in sheets. Number of refugees referred from the Alvernon clinic without an appointment or referral call Social media utilized by The Oral Health Program as measured by creating at least 1 Facebook or Twitter account Percentage of the Community Nutrition Program staff trained on appointment alternatives Percentage of training surveys from FP staff collected to determine the top five training needs as measured by surveys received Percentage of CDI activities/time determined by tangible information collected from the program's QI project Assessment of the number of appointments in the AIM system during specific times throughout the day, make recommendations for future client scheduling as evidenced by a draft schedule. Collect and share with CNP staff The Community Nutrition Program's monthly data of call numbers coming into the Centralized Appointment Centeras 13-10 FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 0 0 6 0 0 4 0 0 4 0 0 4 0 0 1 0% 0% 100% 0% 0% 100% 0% 0% 85% n/a n/a yes n/a n/a yes Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Clinical & Nutritional Services Create a Family Planning (FP) training team made up of supervisory and front line staff Implementation and evaluation of the FP Workforce Development Plan n/a n/a yes n/a n/a yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 5,653,459 2,042,196 32,156 5,950,397 2,021,924 - 5,417,371 2,041,704 - 7,727,811 7,972,321 7,459,075 4,239,858 45,085 5,051,777 40,000 4,542,934 40,000 4,284,943 5,091,777 4,582,934 (3,008) 298,319 319,385 319,735 295,311 319,385 319,735 - - - (23,826) - 2,432,646 3,171,383 2,561,159 123,760 Other Funding Sources - - - Total Program Funding 7,727,811 7,972,321 7,459,075 130.6 126.8 115.1 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Miscellaneous Revenue Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-11 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Community Health Services Function Ensure 100% compliance with OSHA building safety standards by 06/30/2013. Revise the emergency vaccine handling plan to assure that no vaccine will be compromised due to an emergency situation by 6/30/13. Obtain access to Family Planning programs in Mainframe System to enable the deletion of client names whose archived charts were destroyed. 100% of client names for approximately the last 5 years will be removed out of Mainframe by the end of 2013 Fiscal Year. Increase the promotion of healthy behaviors which impact preconception health, as identified in the Arizona Preconception Health Strategic Plan (2011 - 2015) in the CCHC program and other Community Health Services division programs. Complete client satisfaction forms at time of infant's birth and at time of program discharge so that data obtained may be used to make changes/improvements to program as needed. Assure that all families are enrolled in the program to receive home safety assessments. Upon initial assessment of the Immunization Data Report (IDR) submitted by each licensed childcare facility that had an on-site audit or that was represented at a class during the previous year, the percentage of compliance with Arizona State immunization requirements for both age groups will be 95%. Increase capacity with community organizations and agencies by training 8 facilitators in the Tobacco and Chronic Disease Prevention program and having these facilitators lead 10 Healthy Living programs by 6/30/2013. Description of Services Offer immunizations for children birth through age 18 and for adults as well as International Travel Immunizations. Maintain the Medical Records of Health Department Clients. Provide free health and safety-related consultation, staff training and referral to child care centers, child care homes, and other group care programs. Training of Child Care Health Consultants is also available through this program. Utilize community health workers through the Health Start Program to provide education, support, and advocacy services to pregnant/postpartum women and their families in targeted communities in Pima County. Families receive home visits and case management with oversight by nurses and social workers, through the enrolled child's second year of life. Pregnant women are connected to prenatal care providers and receive on-going education about fetal development and health behaviors that can impact birth outcomes. Families are referred to community services as needed and assisted in accessing those services. The community health workers educate parents about child development, immunizations, home and vehicle safety. The community health workers also screen each child to identify potential developmental delays and refer the family to the appropriate provider. Health Start is funded through the Arizona Department of Health Services. Health Start services are provided at no charge to eligible families. Develop partnerships and collaborations to promote a comprehensive approach to address tobacco and chronic disease. Program Goals and Objectives - 100% compliance with OSHA building safety standards by 06/30/2013 - By 06/30/13, 100% of the GAP deficiencies that are within the scope of the PHN program will be addressed to be in compliance with OSHA standards - By 06/30/13, 100% of the GAP deficiencies identified that are outside the scope of the PHN program will be addressed with the appropriate departments - Revise the emergency vaccine handling plan to assure that no vaccine will be compromised due to an emergency situation by 6/30/13 - Develop department wide emergency vaccine handling plan, that is compliant with VFC standards, will be established for the handling of vaccines during an emergency - Participate in a mock emergency vaccine handling exercise and complete a staff competency checklist for emergency vaccine management - Obtain access to Family Planning programs in Mainframe System to enable the deletion of client names whose archived charts were destroyed. 100% of client names for approximately the last 5 years will be removed out of Mainframe by the end of 2013 Fiscal Year - By 6/31/2013, 100% of client names with destroyed charts (from the past 5 years) will be removed from Mainframe as measured by documentation of removed names 13-12 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Community Health Services - Increase the promotion of healthy behaviors which impact preconception health, as identified in the Arizona Preconception Health Strategic Plan (2011 - 2015) in the CCHC program and other Community Health Services division programs. At least 50% of Community Health Services Division programs will report such promotion activities in their FY 2012 annual reports - Report on promoting behaviors that contribute to preconception health throughout the lifespan as measured by quarterly and/or annual reports - Complete a client satisfaction survey by clients enrolled in Health Start at the first home visit after the infant's birth and at the time of planned discharge from the program, at a minimum. Provide at least one SafeHome/SafeChild (SH/SC) assessment done per the Health Start Policy and Procedure Manual - Assess completion rates within 10 days after the end of every quarter - Analyze the data and utilize the results for program improvement - Work with individual Community Health Workers who consistently do not complete assessment, including taking appropriate disciplinary actions - Upon initial assessment of the Immunization Data Report (IDR) submitted, ensure 95% compliance with Arizona State immunization requirements by each licensed childcare facility that had an on-site audit or that was represented at a class during the previous year - Licensed childcare facilities that were audited during the previous year will correctly complete their Immunization Data Report - Ensure that after initial assessment of the Immunization Data Report submitted by licensed childcare facilities that were audited during the previous year, the percentage of compliance with Arizona State immunization requirements will be found to be at 95% - Train 8 facilitators from the Tobacco and Chronic Disease Prevention program and have these facilitators lead 10 Healthy Living programs by 6/30/2013 - By 6/30/2013 the Tobacco and Chronic Disease Prevention program will have trained 8 facilitators of Healthy Living as measured by leader training paperwork submitted to Arizona Living Well Institute - Facilitate 10 Healthy Living workshops as measured by workshop completion paperwork submitted to Arizona Living Well Institute Program Performance Measures Number of quarterly assessments the Health Start program completion rates within 10 days after the end of every quarter Number of facilitators of Healthy Living trained by the Tobacco and Chronic Disease Prevention program Number of Healthy Living workshops facilitated by the Tobacco and Chronic Disease Prevention program Percentage of the GAP deficiencies within the scope of the PHN program addressed Percentage of the GAP deficiencies identified outside the scope of the PHN program addressed Percentage of client names with destroyed charts (from the past 5 years) will be removed from the Mainframe as measured by documentation of removed names. Percentage of Community Health Services division programs that promoting behaviors that contribute to preconception health throughout the lifespan Percentage completion of Immunization Data Reports submitted by childcare centers audited during the previous year Mock emergency vaccine handling exercise and a staff competency checklist completed Analysis of the Health Start program client satisfaction survey data completed and utilized for program improvement. 13-13 FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 0 0 4 0 0 8 0 0 10 0% 0% 100% 0% 0% 100% 0% 0% 100% 0% 0% 50% 0% 0% 95% no no yes n/a n/a yes Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Community Health Services Completion by childcare facilities that were audited during the previous year of their Immunization Data Report by the deadline. Jointly developed department wide emergency vaccine handling plan established n/a n/a yes no no yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 3,817,917 1,742,687 6,853 4,398,006 1,955,186 - 4,110,286 2,088,824 - 5,567,457 6,353,192 6,199,110 2,445,579 380 3,364,394 - 3,199,219 - 2,445,959 3,364,394 3,199,219 13,434 579,783 747,281 494,691 593,217 747,281 494,691 - - - (82,271) - 2,037,413 2,610,552 2,241,517 467,787 Other Funding Sources - - - Total Program Funding 5,567,457 6,353,192 6,199,110 68.5 75.4 74.7 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Miscellaneous Revenue Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-14 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Community Surveillance & Investigation Function Ensure retail food inspection staff (Sanitarians) has the knowledge, skills, and ability to adequately perform their required duties achieved through the 5-step training program developed by the FDA. Decrease the incidence and severity of norovirus outbreaks by any measurable degree during FY 2012-2013. Increase competency level incident management training among public health department staff by 50% in FY 2012-2013. Description of Services Inspect and investigate complaints concerning food service establishments, swimming pools, and housing. Provide food services certification and pool certification classes. Conduct vector and mosquito control activities. Identify community health problems, compile the Pima County Health Status Report, and develop appropriate intervention programs and strategies. The major components of epidemiological activity in Disease Control are Surveillance, Investigation, and Intervention. Engage in collaborative, community focused emergency health planning to address biological, chemical, radiological, or natural disaster events that result in public health threats or emergencies. Program Goals and Objectives - Ensure retail food inspection staff (Sanitarians) have the knowledge, skills, and ability to adequately perform their required duties - Complete the FDA Standardization Process - Evaluate 100% of CHFS field staff during at least one inspection using the FDA Assessment Needs Training tool - Develop and implement trainings to address areas identified during evaluation inspections as needing improvement - Decrease the incidence and severity of norovirus outbreaks by any measurable degree - Develop historical account of past 5 years of norovirus outbreaks by 100% of Long Term Care Facilities in Pima County and record number of cases and length of each outbreak - Visit 100% of Long Term Care Facilities in Pima County that had a norovirus outbreak during calendar year 2012 and provide on-site education and norovirus prevention materials. - Develop an After Action Report the details the historical account of past 5 years of norovirus outbreaks, facilities that received on-site training, and recommendations for future norovirus outbreaks in Long Term Care Facilities - Increase competency level incident management training among public health department staff by 50% in FY 2012-2013 - Develop an incident management manual, training tools, and web-based training schedule for implementation in FY 2012-2013 - Update Pima County Health Department Standard Operating Procedures for employee incident management training to reflect changes in employee training schedule and certificate collection measure - Assign incident management roles to Pima County Health Department employees and schedule trainings according to incident command system roles - Implement a schedule of employee incident management trainings (both class room and web-based) that will certify employee competency in incident management - Complete training for identified Health Department employees in incident management training - Participate in a simulated exercise in the incident command system role in which they were trained to demonstrate competency in their role FY 2010/2011 Actual Program Performance Measures Percentage of Consumer Health and Food Safety Sanitarian Supervisors completing the FDA Standardization Process Percentage of the CHFS field staff evaluated during at least one inspection using the FDA Assessment Needs Training tool Complete historical account of past 5 years of norovirus outbreaks documented 13-15 FY 2011/2012 Estimated FY 2012/2013 Planned 0% 0% 100% 0% 0% 100% n/a n/a yes Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Community Surveillance & Investigation After Action Report of the details past 5 years of norovirus outbreaks completed Standard Operating Procedures for employee incident management training updated Schedule of employee incident management trainings implemented Simulated exercise in the incident command system completed n/a n/a yes n/a yes yes n/a n/a yes n/a n/a yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,597,359 678,349 2,854,662 412,951 2,779,357 486,864 3,275,708 3,267,613 3,266,221 1,352,096 35 1,165,191 - 1,069,320 - 1,352,131 1,165,191 1,069,320 1,310,118 449 4,638 1,150,000 - 1,145,000 5,000 1,315,205 1,150,000 1,150,000 General Fund Support - - - Net Operating Transfers In/(Out) - - 910,078 608,372 952,422 136,823 Other Funding Sources - - - Total Program Funding 3,275,708 3,267,613 3,266,221 54.4 53.8 52.8 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Revenues Licenses & Permits Miscellaneous Revenue Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 13-16 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Health Director Function Promote an active network of public health and safety professionals and community-based organizations. The Health Department is the community voice of public health based on its collective of knowledge, experience, skills and accessibility. Provide timely and efficient services in support of the Health Department's multiple programs, and in order to meet that goal, an evaluation of service quality needs to be conducted every six months. Description of Services Collect, assemble, analyze and distribute information on the health of the community, including statistics on health status, community health needs, inspections, and epidemiologic and investigations of other health problems. Provide timely and efficient services in support of the Health Department's multiple programs. The division ensures the programs operate maximizing their resources. Program Goals and Objectives - Provide timely and efficient services in support of the Health Department's multiple programs, and in order to meet that goal, an evaluation of service quality needs to be conducted every six months - Re-distribute the web-based satisfaction/feedback survey on administrative services offered by Health and other Departments to identify progress made on areas of concern - Disseminate a summary of baseline information with new data from October 2012 survey and April 2013 survey, and progress made in addressing identified areas of concern Program Performance Measures Distribution of the web-based satisfaction/feedback survey on administrative services Dissemination of a summary of baseline information and new data from surveys, as well as progress made in addressing identified areas of concern. FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned n/a yes yes n/a n/a yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 425,307 (103,695) 327,826 33,001 348,678 18,495 321,612 360,827 367,173 57 14,257 7 - - 14,321 - - Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 13-17 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Health Director General Fund Support - - - Net Operating Transfers In/(Out) - - 422,845 307,291 360,827 (55,672) Other Funding Sources - - - Total Program Funding 321,612 360,827 367,173 4.0 5.0 5.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 13-18 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Pima Animal Care Center Function Protect public health and safety through education and enforcement of animal control laws and ordinances. Protect the welfare of animals through enforcement of animal welfare and cruelty laws and ordinances, and sheltering abandoned animals. Description of Services Enforce the ordinances and statutes pertaining to animal care and control. Conduct zoonosis surveillance. Administer the Pima County dog licensing program. Shelter stray and abandoned animals. Provide adoption services for unwanted animals. Educate the public on animal care issues. Program Goals and Objectives - Increase dog license compliance to 60% (150,000 licenses issued) by the end of physical year 2013. - Schedule one (1) rabies vaccine clinic at PACC each month to issue 1200 new licenses per year. Program Performance Measures Rabies vaccine clinics at PACC scheduled FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 0 0 12 FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 3,769,396 2,079,933 3,570,706 1,353,660 3,907,541 1,996,620 5,849,329 4,924,366 5,904,161 2,116,999 1,657,281 204,330 221,693 1,182 513,638 1,876,222 1,679,169 158,260 49,475 715,048 3,095,789 905,112 126,484 283,046 202,486 4,715,123 4,478,174 4,612,917 General Fund Support - - - Net Operating Transfers In/(Out) - - 900,818 1,134,206 446,192 390,426 Other Funding Sources - - - Total Program Funding 5,849,329 4,924,366 5,904,161 77.9 77.9 79.0 Program Funding by Source Revenues Intergovernmental Licenses & Permits Fines & Forfeits Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 13-19 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Health Program: Records & Administration Function Record births and deaths in Pima County and provide County residents with timely and accurate birth and death ceritifcates. Description of Services Register birth certificates, death certificates, and fetal death certificates. Provide certified copies of birth and death certificates to residents. Provide computer generated birth and death certificates to residents. Program Goals and Objectives - Improve alignment of the program's service hours with the needs of its clients within the next nine months - Implement new and/or expanded hours for services from July 1, 2012 through October 1, 2012 as a pilot-test - Assess changes in revenue generated and certificates issued during pilot-test and compare to previous years. - Issue report on the viability of permanently changing office hours to the Director by December 1, 2012 Program Performance Measures Revised hours established and tested Report issued regarding viability of revised hours FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned n/a n/a n/a n/a yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,035,227 167,245 1,766,045 667,220 1,779,755 705,029 2,202,472 2,433,265 2,484,784 175 1,336 1,367,614 1,373,946 1,400,000 1,369,125 1,373,946 1,400,000 - - - 8,333,755 8,123,265 876,153 (7,500,408) (7,063,946) 208,631 Other Funding Sources - - - Total Program Funding 2,202,472 2,433,265 2,484,784 22.6 24.4 23.5 Program Funding by Source Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 13-20 Pima County FY 2012/2013 Adopted Budget Institutional Health Expenditures: 101,002,524 Revenues: FTEs 494,330 30.5 Function Statement: Oversee the health care services provided to the populations at the County's adult and juvenile detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding the County's mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University of ArizonaMedical Center - South Campus. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents; ARS Title 13, Chapter 14: Sexual Offenses, Section 13-1414: Expenses of Investigation and Chapter 41: Incompetence to Stand Trial, Section 13-4512: Treatment Order; Commitment; ARS Title 31, Chapter 1: Jails, Article 4: Inmate Health Care; ARS Title 36, Chapter 5: Mental Health Services Expenditures by Program UAMC - South Campus 14.85% Health Care Financing 61.93% Institutional Health 23.22% Sources of All Funding Department Revenue 0.49% General Fund Support 99.51% 13-21 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Institutional Health FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Health Care Financing Institutional Health UAMC - South Campus 56,628,986 12,693,240 21,250,005 69,944,670 15,880,243 15,000,000 62,545,531 23,456,993 15,000,000 Total Expenditures 90,572,231 100,824,913 101,002,524 Health Care Financing Institutional Health UAMC - South Campus 711 229,503 44,156 69,765 33,911 401,411 69,765 23,154 Total Revenues 274,370 103,676 494,330 90,297,861 100,721,237 100,508,194 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 90,572,231 100,824,913 101,002,524 Health Care Financing Institutional Health 25.0 6.0 24.3 6.0 24.5 6.0 Total Staffing (FTEs) 31.0 30.3 30.5 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 13-22 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Institutional Health Program: Health Care Financing Function Fund and administer the County's contributions to state health care programs and forensic examination mandates. Fund and administer the County's Department of Justice (DOJ) 2nd Chance ReEntry Grant. Description of Services Pay the County's contributions to Arizona Health Care Cost Containment System (AHCCCS) Acute Care and to the Arizona Long Term Care System (ALTCS) programs, as well as additional contributions resulting from the October, 2001 implementation of Proposition 204. Contract for and fund the County's mandated responsibilities for forensic evidence collection. Administer the County's Department of Justice 2nd Chance ReEntry Grant. Program Goals and Objectives - Avoid sanctions and penalties through timely payment of the County's contributions to state health care delivery systems - Limit the County's liability by aggressively reviewing health care related claims submitted for payment to screen out inappropriate claims, seek other payer sources, and exclude payment for ineligible patients - Administer the County's Department of Justice 2nd Chance ReEntry Grant funding that assists certain offenders in readjusting to responsible roles in society FY 2010/2011 Actual Program Performance Measures Monthly review of forensic exam services contracts and payments Monthly review of DOJ 2nd Chance ReEntry reports and payments Timely payments made to mandated state health programs FY 2011/2012 Estimated 12 n/a 100% FY 2012/2013 Planned 12 6 100% FY 2010/2011 Actual 12 12 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,815,783 54,813,203 1,939,878 68,004,792 2,011,856 60,533,675 56,628,986 69,944,670 62,545,531 711 - - 711 - - Intergovernmental - - 401,411 Grant Revenue Sub-Total - - 401,411 56,628,275 69,944,670 62,144,120 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 56,628,986 69,944,670 62,545,531 25.0 24.3 24.5 Program Funding by Source Miscellaneous Revenue Operating Revenue Sub-Total Revenues General Fund Support Program Staffing FTEs 13-23 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Institutional Health Program: Institutional Health Function Oversee and fund the County's obligation to provide health care to inmates at County correctional facilities. Provide technical assistance and analyses of the County's health care components to County administration. Oversee and fund the County's local Restoration to Competency (RTC) program. Fund and administer the County's responsibility regarding involuntary commitment services. Fund the County's responsibility regarding housing of Sexually Violent Persons at Arizona State Hospital. Description of Services Monitor, audit, and fund the provision of quality correctional health care at the Adult Detention Center and the Juvenile Detention Center. Monitor and fund the County's Restoration to Competency program and obligations. Evaluate and audit the County's health care components, report findings and make recommendations to County administration to improve efficiency, maximize revenues, and minimize expenses to the degree prudent. Monitor and fund the County's obligation in housing Sexually Violent Persons at Arizona State Hospital pursuant to legislation. Program Goals and Objectives - Monitor and audit correctional health care vendor performance, program expenditures, and effectiveness to ensure fulfillment of health care mandates and prudent use of taxpayer dollars - Provide meaningful and accurate data to County administration regarding health care practices and trends in the County, state, and nation as pertains to the health care services provided to County residents - Minimize County liability through aggressive efforts in finding alternate payer sources for services previously funded by the County - Oversee and fund the County's mandated function to fund involuntary commitment services - Minimize referrals of RTC patients to Arizona State Hospital (ASH) to less than three patients per month, while not exceeding the budgeted funding for the RTC program FY 2010/2011 Actual Program Performance Measures Monthly audits on contract staffing levels pursuant to correctional health contract terms Contract performance indicators are identified and audited monthly pursuant to contract Liquidated damages and offsets assessed as indicated in contract terms Fewer than three RTC patients per month referred to ASH FY 2011/2012 Estimated FY 2012/2013 Planned 12 12 12 12 12 12 yes yes yes yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 625,068 12,068,172 619,066 15,261,177 620,651 22,836,342 12,693,240 15,880,243 23,456,993 229,503 69,765 69,765 229,503 69,765 69,765 Program Funding by Source Revenues Miscellaneous Revenue Operating Revenue Sub-Total 13-24 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Institutional Health Program: Institutional Health 12,463,737 15,810,478 23,387,228 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 12,693,240 15,880,243 23,456,993 6.0 6.0 6.0 General Fund Support Program Staffing FTEs 13-25 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Institutional Health Program: UAMC - South Campus Function Administer the County's contract with Arizona Board of Regents on behalf of University of Arizona Medical Center South Campus (formerly University Physicians Healthcare, formerly University Physicians Inc.) for the lease and operation of UAMC-SC Hospital (previously UPH Hospital, previously Kino Community Hospital). Description of Services Monitor and/or audit the lease contract between Pima County and Arizona Board of Regents on behalf of University of Arizona Medical Center - South Campus (formerly University Physicians Healthcare, formerly University Physicians Inc.) for compliance to terms of the lease and related contract payments including expenses incurred, revenues generated, staffing levels, compliance with laws and regulations, and other terms and conditions expressed in the contract. Program Goals and Objectives - Ensure compliance with terms of the lease contract with Arizona Board of Regents on behalf of University of Arizona Medical Center - South Campus (formerly University Physicians Healthcare, formerly University Physicians Inc.) to maximize the potential benefit of the hospital to the residents in the vicinity - Ensure that County funding is at an appropriate level to continue operation of the hospital under the terms approved by the Board of Supervisors - Monitor hospital services available pursuant to terms of the lease to ensure the availability of a range of hospital services on Tucson's south side FY 2010/2011 Actual Program Performance Measures Payments to and collections from contractor are made on a timely basis Contractor submits financial and narrative reports on a timely basis per lease agreement Funding is at an appropriate level for the continued operation of the hospital Established hospital lines of business remain in place and viable FY 2011/2012 Estimated FY 2012/2013 Planned 100% 100% 100% yes yes yes yes yes yes yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Operating Expenses Total Program Expenditures 21,250,005 15,000,000 15,000,000 21,250,005 15,000,000 15,000,000 44,156 33,911 23,154 44,156 33,911 23,154 21,205,849 14,966,089 14,976,846 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 21,250,005 15,000,000 Program Funding by Source Investment Earnings Operating Revenue Sub-Total General Fund Support 13-26 15,000,000 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Capital Projects Enterprise Funds Total Expenditures Public Works Capital Projects Capital Projects Total Capital Projects - - 224,127,426 - 224,127,426 - - 224,127,426 - 224,127,426 Development Services Development Review Permitting Planning Support Services Total Development Services - - - 514,828 3,088,988 2,550,052 588,507 514,828 3,088,988 2,550,052 588,507 - - - 6,742,375 6,742,375 Environmental Quality Administration Air Communications and Outreach Enforcement Water and Waste Total Environmental Quality - 550,528 2,109,726 209,312 72,088 696,221 - - 550,528 2,109,726 209,312 72,088 696,221 - 3,637,875 - - 3,637,875 1,908,629 358,323 14,006,303 722,841 - 520,000 - - 1,795,326 1,908,629 358,323 14,006,303 722,841 520,000 1,795,326 16,996,096 520,000 - 1,795,326 19,311,422 1,433,728 51,217 379,841 2,688,021 6,703,565 146,700 3,652,642 62,000 105,183 92,896 - - - 1,495,728 51,217 379,841 2,793,204 6,703,565 239,596 3,652,642 15,055,714 260,079 - - 15,315,793 102,855 88,698 60,057 35,365 4,994 - - - 102,855 88,698 65,051 35,365 286,975 4,994 - - 291,969 Facilities Management Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Facilities Renewal Parking Garages Total Facilities Management Natural Resources, Parks & Recreation Departmental Services Development GIS & MultiMedia Services Natural Resource Parks Operations Planning Recreation Total Natural Resources, Parks & Recreation Office of Sustainability and Conservation Conservation Science Culteral Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs Total Office of Sustainability and Conservation 14-1 Pima County FY2012/2013 Adopted Budget SUMMARY OF EXPENDTITURES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Capital Projects Enterprise Funds Total Expenditures Public Works Administration Administration Cultural Resources Real Property Total Public Works Administration - - - - - - - - - - Regional Flood Control District Capital Improvement Hazard Mitigation Infrastructure Regulatory Riparian Protection Support Total Regional Flood Control District - 1,350,741 1,822,589 2,644,153 1,217,857 1,371,915 3,049,747 - - 1,350,741 1,822,589 2,644,153 1,217,857 1,371,915 3,049,747 - 11,457,002 - - 11,457,002 Regional Wastewater Reclamation Administration Conveyance System Planning & Engineering Treatment Operations Total Regional Wastewater Reclamation - - - 110,990,370 13,163,334 9,603,441 31,867,273 110,990,370 13,163,334 9,603,441 31,867,273 - - - 165,624,418 165,624,418 Solid Waste Community Services Development, Closure and Remediation Resource Management Waste Management Total Solid Waste - 236,000 14,000 970,800 5,629,200 - - 236,000 14,000 970,800 5,629,200 - 6,850,000 - - 6,850,000 Transportation Support Services Group System Operations and Maintenance Transportation Grants Transportation Infrastructure Total Transportation - 10,552,936 24,970,277 884,000 2,511,723 - - 10,552,936 24,970,277 884,000 2,511,723 - 38,918,936 - - 38,918,936 32,338,785 61,648,886 224,127,426 174,162,119 492,277,216 Total PUBLIC WORKS INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY PUBLIC WORKS Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services 6,318,989 2,507,665 3,646,803 6,465,486 Total Fleet Services 18,938,943 18,938,943 Total Internal Service - PUBLIC WORKS 14-2 Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area / Department / Program General Fund Capital Projects Special Revenue Enterprise Funds Total Revenues Public Works Capital Projects Capital Projects Total Capital Projects - - 48,056,218 - 48,056,218 - - 48,056,218 - 48,056,218 Development Services Development Review Permitting Planning Support Services Total Development Services - - - 420,500 5,129,885 181,054 25,700 420,500 5,129,885 181,054 25,700 - - - 5,757,139 5,757,139 Environmental Quality Administration Air Communications and Outreach Enforcement Water and Waste Total Environmental Quality - 255,150 1,739,100 192,000 7,000 729,911 - - 255,150 1,739,100 192,000 7,000 729,911 - 2,923,161 - - 2,923,161 49,627 2,476,939 - 325,000 2,160,099 - - 2,274,387 49,627 2,801,939 2,160,099 2,274,387 2,526,566 2,485,099 - 2,274,387 7,286,052 161,500 354,700 322,600 62,000 1,832,168 - - - 62,000 1,993,668 354,700 322,600 838,800 1,894,168 - - 2,732,968 5,000 - 352,188 - - 5,000 352,188 5,000 352,188 - - 357,188 Regional Flood Control District Riparian Protection Support Total Regional Flood Control District - 75,000 19,000,328 - - 75,000 19,000,328 - 19,075,328 - - 19,075,328 Regional Wastewater Reclamation Administration Total Regional Wastewater Reclamation - - - 181,919,681 181,919,681 - - - 181,919,681 181,919,681 Facilities Management Administration Building Services Facilities Renewal Parking Garages Total Facilities Management Natural Resources, Parks & Recreation Departmental Services Natural Resource Parks Operations Recreation Total Natural Resources, Parks & Recreation Office of Sustainability and Conservation Culteral Resources and Historic Preservation Office of Sustainability and Conservation Total Office of Sustainability and Conservation 14-3 Pima County FY2012/2013 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area / Department / Program General Fund Special Revenue Capital Projects Enterprise Funds Total Revenues Solid Waste Resource Management Waste Management Total Solid Waste - 6,000 4,385,000 - - 6,000 4,385,000 - 4,391,000 - - 4,391,000 Transportation Support Services Group System Operations and Maintenance Transportation Grants Transportation Infrastructure Total Transportation - 47,288,138 144,500 16,667,128 1,099,119 - - 47,288,138 144,500 16,667,128 1,099,119 - 65,198,885 - - 65,198,885 3,370,366 96,319,829 48,056,218 189,951,207 337,697,620 Total PUBLIC WORKS INTERNAL SERVICE FUNDS - INFORMATIONAL PURPOSES ONLY PUBLIC WORKS Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services 15,815,860 6,000 2,514,341 1,233,799 Total Fleet Services 19,570,000 19,570,000 Total Internal Service - PUBLIC WORKS 14-4 Pima County FY2012/2013 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program Public Works Capital Projects Capital Projects Total Capital Projects 5.0 5.0 Development Services Development Review Permitting Planning Support Services Total Development Services 5.3 30.8 22.8 3.3 Environmental Quality Administration Air Communications and Outreach Enforcement Water and Waste Total Environmental Quality 5.0 17.5 2.7 4.0 7.6 62.2 36.8 Facilities Management Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Parking Garages Total Facilities Management 16.0 5.0 121.0 23.0 4.0 Fleet Services Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Total Fleet Services 11.0 4.0 38.0 2.0 169.0 55.0 Natural Resources, Parks & Recreation Departmental Services Development GIS & MultiMedia Services Natural Resource Parks Operations Planning Recreation Total Natural Resources, Parks & Recreation 17.8 2.0 6.0 35.5 100.6 3.0 78.1 243.0 Office of Sustainability and Conservation Conservation Science Culteral Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs Total Office of Sustainability and Conservation Public Works Administration Administration Real Property Total Public Works Administration 3.9 4.0 4.0 2.0 13.9 4.0 18.0 22.0 Regional Flood Control District 14-5 Pima County FY2012/2013 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM FTEs Functional Area / Department / Program Capital Improvement Hazard Mitigation Infrastructure Regulatory Riparian Protection Support Total Regional Flood Control District 8.0 12.0 12.0 18.0 10.0 5.0 65.0 Regional Wastewater Reclamation Administration Conveyance System Planning & Engineering Treatment Operations Total Regional Wastewater Reclamation 103.7 108.0 96.8 198.0 506.5 Solid Waste Community Services Development, Closure and Remediation Resource Management Waste Management Total Solid Waste 0.1 0.1 5.4 21.5 27.1 Transportation Support Services Group System Operations and Maintenance Transportation Infrastructure Total Transportation 28.2 173.0 96.5 297.7 Total PUBLIC WORKS 1,503.2 14-6 Pima County FY 2012/2013 Adopted Budget Capital Projects Expenditures: 224,127,426 Revenues: FTEs 48,056,218 5.0 Function Statement: The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding enterprise and internal service fund projects), as detailed in the proposed Fiscal Year 2013/17 Five Year Capital Improvement Plan. Mandates: Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability, and Implementation Expenditures by Program Capital Projects 100% Sources of All Funding Department Revenue 21.44% Fund Balance Decrease 35.44% Operating Transfers 4.75% Bond Proceeds 38.37% 14-7 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Capital Projects FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Capital Projects 153,271,505 221,159,460 224,127,426 Total Expenditures 153,271,505 221,159,460 224,127,426 Capital Projects 52,012,693 53,977,280 48,056,218 Total Revenues 52,012,693 53,977,280 48,056,218 - - - 18,720,526 26,048,639 10,646,059 7,538,286 38,133,541 79,425,149 Other Funding Sources 75,000,000 103,000,000 86,000,000 Total Program Funding 153,271,505 221,159,460 224,127,426 Capital Projects 4.0 5.0 5.0 Total Staffing (FTEs) 4.0 5.0 5.0 Funding by Source Revenues General Fund Support Net Operating Transfers In/"Out) Fund Balance Decrease/"Increase) Staffing (FTEs) by Program 14-8 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Capital Projects Program: Capital Projects Function Provide program oversight, project control and project management capacity for Pima County Capital Improvement Program. Description of Services Provide program oversight and project control for capital projects. Maintain and support project management capacity and augment the department's existing resources applied to specific projects. The Capital Improvement Program budgeted amount of $224,127,426 has been based on the following: Transportation:  $81,049,405 Facilities Management:  $62,352,941 Sheriff's Department:  $35,649,527 Regional Flood Control:   $13,843,587 Parks and Recreation:  $9,125,683 Open Space:  $8,035,151 Information Technology:  $6,408,822 Community Development:$4,705,938 Office of Sustainability and Conservation: 1,332,585 Finance and Risk Management: $963,787 Environmental Quality - Solid Waste: $660,000 Program Goals and Objectives - Provide project/program oversight through the gate process - Assist departments as needed with project challenges, documentation of gate activities, and program performance - Deliver the capital program on schedule and within budget FY 2010/2011 Actual Program Performance Measures Bond update reports produced by due dates Completed projects report produced by due date Bond ordinance amendments produced by due dates 100% 100% 100% FY 2010/2011 Actual FY 2011/2012 Estimated 100% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Planned 100% 100% 100% FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 18,417 175,614 14,766 153,062,708 221,159,460 (1,950) 1,950 224,127,426 Total Program Expenditures 153,271,505 221,159,460 224,127,426 47,288,443 829,390 - 49,384,375 1,132,000 - 43,773,313 1,638,500 102,500 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Gain or Loss on Disposal of Assets 14-9 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Capital Projects Program: Capital Projects Charges for Services Other Revenue Total 3,894,647 3,460,905 2,541,905 52,012,480 53,977,280 48,056,218 Investment Earnings 213 - - Other Special Revenue Total 213 - - - - - 18,720,526 26,048,639 10,646,059 7,323,952 38,133,541 79,425,149 Other Funding Sources 75,000,000 103,000,000 86,000,000 Total Program Funding 153,056,958 221,159,460 224,127,426 4.0 5.0 5.0 Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-10 Pima County FY 2012/2013 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2012/2013 For a comprehensive list of the active and new projects comprising the fiscal year 2013/17 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2012/13 Adopted Department/Project Transportation La Cholla Blvd Magee Rd to Overton Rd La Canada River Rd to Ina Rd RTA11 Magee Rd La Canada Dr to Oracle Rd RT Magee Rd Cortaro Farms Rd Thornydale Magee Rd Cortaro Farms Rd Mona Lisa Pavement Preservation Program FY 2013 Orange Grove Rd Cmno de la Tierra Valencia Rd Alvernon Way to Wilmot RT Houghton Rd I-10 to Tanque Verde Rd Ina Rd at Oracle Rd Intersection Valencia Rd - Wilmot Rd to Kolb Rd RT HSIP Projects FY2013 Valencia Rd Mark Rd to Wade Rd RTA21 General Hitchcock Highway Infrastructure Drexel Rd Tucson Blvd to Alvernon Way Homer Davis Elem Bicycle & Pedestrian Impr Neighborhood Transportation Improv Valencia Rd St Lighting Sidewalk Harrison Greenway at DMAFB Julian Wash Valencia Rd to Drexel Rd Julian Wash Wilmot Rd to Valencia Rd Colossal Cave Rd Success Dr & Ruthrauf Old Tucson Nogales Hwy Summit Nbhbhd Centennial Elementary School Safe Routes Colossal Cave Bike Lanes Mt Lemmon Storage Yard Orange Grove TWLTL & Bike Lns La Canada Lulu Walker School SRTS Alvernon Bike Lane Golf Links to Ajo Valencia Rd Wade Rd to Mt Eagle Rd RT Misc Bike Safety Improvement Projects Country Club, Drexel to Milber,Tucson Drexel, Country Club to I-10 Tucson Diversion Channel Country Club Rillito Riverpath & Cmno de la Tierra Safety Improvements 1997 Bond Funded Coronado School Cougars Intelligent Transport Sys Signals Square Tube Breakaway Sign Posts Harrison Rd Bike Lanes ADA Pedestrian Improvements Mission Rd Paved Shoulder Tanque Verde Rd Catalina Hwy to Houghton Manzanita Elementary Safe Routes to School Wilmot Rd N of Sahuarita Rd RTA33 La Cholla Blvd Ruthrauff Rd to River $ 14-11 10,203,316 8,954,344 8,695,000 8,099,000 7,474,110 5,000,000 4,970,000 3,597,480 3,437,500 2,350,000 2,005,968 1,747,100 1,580,042 1,467,000 1,271,973 1,201,887 1,073,000 684,795 665,000 567,000 542,000 540,000 500,000 488,000 472,000 445,000 330,000 305,000 250,000 250,000 248,496 198,216 164,198 155,961 150,000 150,000 143,000 140,029 125,000 110,221 75,000 40,000 22,500 20,000 20,000 19,269 Pima County FY 2012/2013 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2012/2013 For a comprehensive list of the active and new projects comprising the fiscal year 2013/17 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2012/13 Adopted Department/Project Country Club Rd Bike Ln Irvington 22nd St I-10 to Tucson Blvd Impr Alvernon Way-Valencia Rd Intersection Cmno de Oeste Los Reales Valencia Rd Julian Wash Kolb Rd to Wilmot Rd La Canada Dr Ina Rd to Calle Concordia Orange Grove Bike Lanes Oracle S Tucson Pavement Chip Seal Safety Management Systems & Program Valencia Rd Bike Lns Cardinal to Mission Transportation Total 16,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 5,000 81,049,405 Facilities Management Justice Court-Municipal Court Complex SA Indoor Sports Center at Curtis Pk UPH Abrams Clinics Administration 4th Fl Tenant Impr 8th Fl Superior Courts Additional Courts Eckstrom Columbus Branch Library Exp Community Centers Repairs University of Arizona S Campus Park Fort Lowell Acq Jail Tower Kitchen and Freezer Repl Rehabilitation of Old Courthouse Canoa Ranch Bldgs Rehabilitation The Ajo Train Depot Historic Rehab GI Lab at UPHH Kino Campus Theresa Lee Hlth Clinic Kino Pool House Legal Services Bldg Air Handler Upgrade ADA Facility Accessibilty Projects Arizona Sonora Desert Museum GW Building & Grounds Security Psychiatric Hospital Replace Motors-Downtown Governmental Facilities Management Total Sheriff Department Regional Public Safety Communications Communications Emergency Operations Center Thomas O Price Service Center Sheriff Department Total Regional Flood Control El Corazon de los Tres Rios Del Norte Pantano Wash Speedway to Tanque Verde Arroyo Chico Detention Basin USACOE SCR Flood Control Erosion Control & Linear Park 14-12 $ 42,157,500 5,933,322 2,516,676 1,854,000 1,474,775 1,350,000 1,342,488 990,000 842,488 750,000 500,291 463,450 449,195 390,770 329,806 315,678 305,000 130,452 100,000 100,000 37,050 20,000 62,352,941 $ 22,933,310 8,747,837 3,968,380 35,649,527 $ 3,600,000 1,555,500 1,208,000 1,040,000 Pima County FY 2012/2013 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2012/2013 For a comprehensive list of the active and new projects comprising the fiscal year 2013/17 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2012/13 Adopted Department/Project Floodprone Land Acq Program Urban Drainage CDO Linear Park - Thornydale Rd to I-10 Tohono O'Odham Nation Urban Drainage Pasqua Yaqui Tribe Black Wash Urban Drainage CDO Pathway La Cholla to La Canada Airport Wash - Economic Dev Zone Los Reales Wash at SCR Channel Ext SCR Continental Ranch Remediation Tucson Mall Linear Park City of S Tucson Urban Drainage Green Valley Erosion Control Lower SCR Levee at Tangerine Rd SCR Watershed Study SCR Paseo de Las Iglesias Restoration Catalina Estate Drainage Way Impr Diablo Village Regional Detention Basin Pantano Wash Watershed Study Tres Rios del Norte USACOE Study Regional Flood Control Total 1,000,000 1,000,000 927,500 600,000 473,011 277,000 250,000 250,000 250,000 240,000 200,985 200,000 200,000 175,000 121,591 95,000 80,000 50,000 50,000 13,843,587 Parks and Recreation Southeast Community Park Bicycle Ln on Sahuarita Rd Atturbury Wash Sanctuary - COT Catalina Community Pk Northside Community Pk - COT Udall Pk Sports Field Improvements Arroyo Chico - COT Harrison Greenway Irvington - Pantano SCR Pk Irvington to Valencia Lawrence Pk Ball Field & Lighting Tortolita Trail System Lincoln Pk Softball Field Improvement Harrison Greenway at Rita Ranch Avra I -10 Corridor Pantano Infill 5th St to Speedway Various Trail Acq Developments Parks and Recreation Total Open Space Painted Hills Town of Oro Valley Tortolita Mountain Town of Sahuarita Priorities Open Space Total 14-13 $ 4,000,000 850,000 836,617 621,580 515,000 510,189 435,365 326,594 263,570 200,000 160,000 100,000 95,000 85,000 76,100 50,668 9,125,683 $ 3,361,383 3,226,232 1,447,536 8,035,151 Pima County FY 2012/2013 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2012/2013 For a comprehensive list of the active and new projects comprising the fiscal year 2013/17 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2012/13 Adopted Department/Project Information Technology Public Works Permitting Licensing App Library Computer Time Management Std Application Development Software Data Center Physical Server Repl Data Center Storage Switches Data Center Storage Upgrade Capital Project Management Envrnmnt Public Fiduciary Application System Databasse Standardization & Security Admin W 6th Fl W Section Build Out Government Website Network Operations Center Build Out Footprints ITIL Implementation Information Technology Total Community Development Housing Reinvestment 2004 Auth Esperanza En Escalante Veterans Housing Honea Heights Redevelopment Project 29th St Coalition Freedom Pk Toumey Pk Wakefield Neighborhood Project - COT Barrio Centro - COT Dunbar Springs - COT 5 Points Business Coalition Iowa Project Lessons From Civano Project Community Development Total Office of Sustainability and Conservation Anza Trail - Llano Grande Campsite Ajo Curley School Art Institute Anza Trail - Los Morteros Campsite Anza Trail - Oit Pars Campsite Honey Bee Village Site Acq Tumamoc Hill Acq Fort Lowell Acq - Atkins Steel Acq Dakota Wash Site Acq The Ajo Train Depot Historic Rehabil Canoa Ranch Bldgs Rehabilitation Canoa Ranch General: Repairs Marana Mound Community Site Acq Office of Sustainability and Conservation Total 14-14 $ 4,309,804 616,950 295,000 214,000 175,000 175,000 170,000 134,500 100,000 85,000 49,908 45,000 38,660 6,408,822 $ 886,654 700,000 600,000 500,000 488,000 475,000 416,216 362,172 248,440 20,000 9,456 4,705,938 $ 573,186 131,434 105,000 105,000 87,746 84,019 80,000 74,961 37,475 33,004 15,760 5,000 1,332,585 Pima County FY 2012/2013 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2012/2013 For a comprehensive list of the active and new projects comprising the fiscal year 2013/17 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2012/13 Adopted Department/Project Finance and Risk Management Project Pimacore Finance and Risk Management Total Environmental Quality-Solid Waste El Cmno del Cerro LOU Project Environmental Remediation-El Cmno del Cerro Environmental Quality-Solid Waste Total Fleet Services New Services Facilities Fleet Services Bldg 24 Remodel Fleet Services Total Telecommunications VoIp Phone System - Phase 2 PoE Switches & UPS Devices Disaster Recovery Disaster Recovery 10g Switches Disaster Recovery Firewall DMZ- ISD Data Center Communications Upgrade Analog Line Replacement for VoIP Proj Telecommunications Total Regional Wastewater Reclamation ROMP 32 MGD Reclamation Campus ROMP Ina Rd WPCF HPO Replacement Ina Rd WPCF Biosolids Facilities Impr ROMP Ina Rd WPCF 12.5 MGD Expansion Ina Rd WPCF Class A Biosolids Impr ROMP Ina Rd WPCF BNRAS System Mod ROMP Ina Rd WPCF Power Generation ROMP SCADA PCRWRD Central Laboratory Complex Wilmot Rd & I-10 Manhole Rehabilitation System Wide Treatment Rehabilitation N Rillito Interceptor Relief Sewer Ina Road WRF Primary Clarifier Concr Conveyance SCADA System Upgrade Richey Sewer Manhole Rehabilitation Green Valley WWTF Sludge Digestion Facility System-Wide Conveyance Rehabilitation System-Wide Sewer Conveyance Augmentation Minor Rehabilitation Projects System-wide Odor Control Capital Prog Ina Rd WRF Emergency Overflow Basin Randolph Pk Pump Station - Screen Rep 14-15 $ 963,787 963,787 $ 360,000 300,000 660,000 $ 17,928,432 438,000 18,366,432 $ 1,254,447 315,000 250,000 250,000 215,000 110,000 62,500 2,456,947 $ 87,456,151 35,967,209 20,413,102 13,379,681 9,758,321 6,905,197 6,564,993 4,135,000 3,608,333 3,172,000 3,000,000 2,853,246 2,212,100 2,167,000 2,129,000 2,055,000 2,000,000 2,000,000 1,500,000 1,400,000 1,300,000 1,186,000 Pima County FY 2012/2013 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2012/2013 For a comprehensive list of the active and new projects comprising the fiscal year 2013/17 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2012/13 Adopted Department/Project Roger Rd WWTP Demolition Sewer Utility Modification Program Corona de Tucson WRF Security Impr Green Valley WRF Security Improvement SE Interceptor Subsurface Biofilter V 4th St to 6th St - Pk Ave to Granada Broadway Blvd 6th Ave Speedway Bean Ave to Ferro Ave 1st St University Blvd Pk Ave to Queen Ave M 8th St to 10th St Pk Ave to 4th Ave Sabino Creek Pump Station Arivaca Pump Station PCRWRD Central Laboratory Complex Site SCADA Cyber Security Upgrade SE Interceptor Augmentation Ina Rd WRF Centrifuge Bldg Sludge Scr Cardenal Pump Station Hanson Software Upgrade to Version 8 Harrison Rd - Millmar Rd to Escalante Mtn Gardens Pump Station 2nd St Euclid Ave to Echols Ln Ina Rd WRF Replacement Land & Permit Management Platform Ina Rd WPCF SCADA Process Optimization Principal Pump Station COTDOT 22nd St I-10 to Tucson Blvd Ina Rd WRF Rough Screens CRRPS Facility Modifications Kostka Ave, Michigan to Pennsylvania Mt Lemmon Lower Conveyance System Rehab Avra Valley WRF Security Gleneagles Pump Station DMAFB Flow Meter Station Roger Rd to Ft Lowell-Campbell Ave Santa Cruz Interceptor, Phase III SCADA WAN Infrastructure Upgrade Roller Coaster Rd PCDOT Magee Rd Cortaro Farms Rd COTDOT Grant Rd Corridor Improvement SE Houghton Area Recharge Project Security Master Plan Implementation Avra Valley WRF-Roadway & Drainage Impr Ina Rd WRF Grit Classifiers Mt. Lemmon Sewer System Sweetwater Lift Station Modifications Minor Modification Projects Tangerine Pump Station 1,075,000 1,000,000 896,000 880,800 878,500 825,000 822,000 706,785 664,280 620,000 578,400 558,000 556,367 550,000 515,000 489,000 459,000 450,000 449,575 442,000 408,100 400,000 400,000 395,634 388,000 373,000 370,000 369,400 351,748 333,520 313,954 313,000 302,000 301,000 300,000 300,000 285,000 250,000 220,000 210,000 200,000 198,000 183,000 170,000 163,388 160,000 150,000 14-16 Pima County FY 2012/2013 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2012/2013 For a comprehensive list of the active and new projects comprising the fiscal year 2013/17 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. Department/Project FY 2012/13 Adopted Mt Lemmon WRF SCADA & Automation Impr Houghton Rd Broadway Blvd Intersection Green Valley WRF SCADA & Automation I Wastewater Capacity Planning System COTDOT Broadway Blvd Euclid-Campbell COTDOT Speedway Blvd Cmno Seco to Houghton COTDOT Houghton Rd I-10 To Valencia Rd Mt Lemmon WRF Security Improvements Randolph Pk WRF & Pump Station Security PCDOT La Cholla Blvd Magee Rd to Tangerine Randolph Pk WRF & Pump Station Equip Prince Rd & I10 ADOT Sewer Modification Dodge Blvd Security Improvements Influent Pump Variable Frequency Driv Ina Rd WRF Secondary Clarifier Safety Minor Rehabilitation Projects 2 Region Wide Conveyance Odor Control Speedway Blvd Main St Area Conveyance Continental Ranch Regional Pump Station Forty Niner Country Club Rehabilitation PCDOT La Canada River Rd to Ina Rd Sewer Manhole Rehabilitation No 2 Regional Wastewater Reclamation Total 143,000 137,827 118,000 116,500 115,000 107,000 105,000 90,000 64,000 60,000 53,000 51,487 47,000 35,000 21,553 10,000 10,000 10,000 5,000 5,000 5,000 5,000 237,701,151 $ 482,651,956 (18,366,432) (2,456,947) (237,701,151) $ 224,127,426 Total Capital Improvement Projects Less: Fleet Services Less: Telecommunications Less: Regional Wastewater Reclamation Total FY 2012/13 Adopted Capital Projects Fund 14-17 This page intentionally left blank. 14-18 Pima County FY 2012/2013 Adopted Budget Development Services Expenditures: 6,742,375 Revenues: FTEs 5,757,139 62.2 Function Statement: Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Perform Green Building/Sustainability review and permitting. Perform Health Department reviews for commercial kitchens. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 9: Building Permits; Chapter 6: County Planning and Zoning; Chapter 8: Development Fees; and Chapter 9: Protected Development Rights; and Pima County Code Title 15: Buildings and Construction; and Title 18: Zoning Expenditures by Program Development Review 7.64% Support Services 8.73% Planning 37.82% Permitting 45.81% Sources of All Funding Fund Balance Decrease 25.78% Department Revenue 74.22% 14-19 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Development Services FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Deelopment eie Permitting Planning Support Serices 759,842 2,964,704 2,464,927 827,309 702,325 2,826,366 2,553,853 591,891 514,828 3,088,988 2,550,052 588,507 Total Expenditures 7,016,782 6,674,435 6,742,375 Deelopment eie Permitting Planning Support Serices 433,937 5,323,996 320,364 22,669 444,715 5,014,192 392,145 97,176 420,500 5,129,885 181,054 25,700 Total Revenues 6,100,966 5,948,228 5,757,139 - - - Net Operating Transfers In/"Out) 579,272 "143,152) "1,015,659) Fund Balance Decrease/"Increase) 336,544 869,359 2,000,895 - - - 7,016,782 6,674,435 6,742,375 Deelopment eie Permitting Planning Support Serices 7.3 31.0 24.1 3.5 7.3 30.1 23.4 4.3 5.3 30.8 22.8 3.3 Total Staffing (FTEs) 65.9 65.1 62.2 Funding by Source Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program 14-20 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Development Services Program: Development Review Function Review subdivision plats, development plans, and sewer and paving/grading improvement plans for conformity to Pima County codes and standards. Description of Services Review subdivision tentative and final plats for Arizona Department of Environmental Quality (ADEQ), Development Services, Department of Transportation, Regional Wastewater Reclaimation (RWRD), and Department of Environmental Quality (PDEQ) requirements. Review improvement plans for sanitary sewer, grading, paving, and hydrology engineering design. Prepare staff reports for Planning & Zoning, Design Review Committee, and Board of Adjustment meetings on infrastructure needs and considerations. Prepare reports on Design Review Committee appeals to hillside development zone, buffer overlay, and scenic gateway for the Design Review Committee. Review subdivision plats and development plans for compliance with landscaping and native plant preservation ordinances. Coordinate review and approval of subdivision plats and development plans with the Subdivision and Development Review Committee, utilities, and outside service providers. Program Goals and Objectives - Provide timely and accurate processing of development plan, subdivision plat, and improvement plan applications - Approve at least 70% of development plans, tentative plats, and final plats within 6 months from the date of initialization, with a long-term goal of 80% approved within 6 months from the date of initialization - Approve at least 80% of development plans, tentative plats, and final plats prior to the 3rd submittal - Approve at least 80% of sewer improvement plans within 6 months from the date of initialization - Approve at least 80% of sewer improvement plans prior to the 3rd submittal - Approve at least 80% of paving and grading improvement plans within 6 months from the date of initialization - Approve at least 80% of paving and grading improvement plans prior to the 3rd submittal FY 2010/2011 Actual Program Performance Measures Development plans, tentative plats and final plats within 6 months Development plans tentative plats and final plats approved by 3rd submittal Sewer improvement plans approved within 6 months Sewer improvement plans approved prior to the 3rd submittal Paving and grading improvement plans approved within 6 months Paving and grading improvements approved prior to the 3rd submittal FY 2011/2012 Estimated FY 2012/2013 Planned 54% 73% 65% 77% 70% 80% 90% 63% 86% 63% 87% 75% 88% 82% 80% 80% 80% 80% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Depreciation Total Program Expenditures 637,179 116,785 5,878 588,621 113,704 - 422,882 91,946 - 759,842 702,325 514,828 Charges for Services 433,937 444,715 420,500 Other Revenue Total 433,937 444,715 420,500 Program Funding by Source 14-21 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Development Services Program: Development Review General Fund Support - - - Net Operating Transfers In/(Out) - - - 325,905 257,610 94,328 Other Funding Sources - - - Total Program Funding 759,842 702,325 514,828 7.3 7.3 5.3 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-22 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Development Services Program: Permitting Function Ensure building safety and sustainability through the review of construction plans and inspections. Ensure compliance with zoning code and other applicable regulations including grading, floodplain, and plant preservation requirements. Verify compatibility with surrounding neighborhoods, uses, and zones. Description of Services Provide plan review of commercial and residential structures. Make zoning determinations and verify permitted uses and adherence to adopted development standards, such as height and setbacks. Issue addresses and street names, process construction permit applications, review permit applications for required approvals, issue construction permits, and collect fees. Schedule inspection requests and maintain construction records. Provide on-site inspections for building codes compliance and other County department requirements. Review lot split requests. Apply standards to minimize physical impact of hillside development and protect aesthetics by regulating grading. Regulate encroachment and building development within areas subject to flooding or erosion. Ensure consistent, comprehensive, and timely implementation of water and wastewater requirements related to building permitting. Implement processes and procedures to enforce rules, codes and ordinances. Program Goals and Objectives - Provide timely processing of building permits and inspection requests - Increase to 88% or higher the percentage of permits approved within 5 working days from the date of initialization, with a long-term goal of 95% approved within 5 working days - Perform 100% of building inspections on the scheduled inspection date - Provide clear and accessible information to help customers understand and comply with requirements - Increase to 80% or higher the percent of building applicants who rate the overall quality of customer satisfaction highly - Increase to 80% or higher the percent of building inspection customers who rate the overall quality of customer satisfaction highly FY 2010/2011 Actual Program Performance Measures Permits approved within 5 working days from date of initialization Building applicants that rate the overall quality of customer satisfaction highly Building inspections performed on the scheduled inspection date Building inspection customers that rate the overall quality of customer satisfaction highly FY 2011/2012 Estimated FY 2012/2013 Planned 84% n/a 86% 80% 88% 80% 99% n/a 100% 80% 100% 80% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Depreciation Total Program Expenditures 2,313,574 630,240 20,890 2,310,839 515,527 - 2,535,953 553,035 - 2,964,704 2,826,366 3,088,988 164,793 4,913,412 111,064 134,727 4,776,070 124,966 113,156 4,900,000 24,700 205,185 5,323,996 5,014,192 5,129,885 Program Funding by Source Revenues Intergovernmental Licenses & Permits Miscellaneous Revenue Charges for Services Other Revenue Total 14-23 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Development Services Program: Permitting General Fund Support - - - Net Operating Transfers In/(Out) - - - (2,359,292) (2,187,826) (2,040,897) Other Funding Sources - - - Total Program Funding 2,964,704 2,826,366 3,088,988 31.0 30.1 30.8 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-24 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Development Services Program: Planning Function Provide land use planning services including planning proposal reviews, ordinance development, comprehensive plans, and appeals in unincorporated Pima County. Administer the comprehensive plan amendment and update processes, rezoning process, appeals processes, Board of Adjustment, Design Review Committee, and hearing officer cases. Prepare zoning code text amendments as required. Description of Service Update, amend, and maintain the comprehensive plan. Participate in inter-jurisdictional planning efforts. Prepare special planning area studies. Prepare reports, notifications, and analyses on rezoning, specific plans, and special appeals. Update and maintain the official zoning base maps and records. Review lot split request. Review rezoning, specific plans, and special appeals for environmental policy compliance. Coordinate environmental policy with other Public Works departments and perform the necessary field work. Review plat note modifications, plat waivers, and other modification requests. Prepare Board of Adjustment and Design Review Committee packets and reports. Implement processes and procedures necessary to enforce and observe rules, codes, and ordinances as adopted by Pima County. Oversee and coordinate zoning code text amendments. Administer and staff the hearing officer process and prepare hearing officer appeal cases. Assist in the creation, adoption, and implementation of the Sonoran Desert Conservation Plan. Program Goals and Objectives - Meet statutory guidelines for completing comprehensive plan amendments - Ensure Board of Supervisors (BOS) act on the Annual Comprehensive Plan Amendment by December 31st - Provide timely, accurate processing of rezoning applications, inspection requests, and code text amendments - Achieve at least 80% of the rezoning applications approved by Board of Supervisors within 8 months of application - Provide clear and accessible information to help customers understand and comply with requirements - Achieve at least 80% of the rezoning customers who rate employees highly in terms of assisting customers in the rezoning process - Achieve at 85% of the comprehensive plan amendment customers who rate employees highly in terms of assisting customers in the Comprehensive Plan Amendment process - Improve the effectiveness of code text amendments - Achieve to at least 80% of the code text amendments approved/denied by the Board of Supervisors within eight months from the time of initiation - Improve communication so that 80% of the code implementers/interpreters rate the aggregate code amendments highly in terms of their effectiveness - Achieve at least 80% of the zoning, building and grading complaints and violators who rate employees highly in terms of assisting them in understanding the violation and remedy - Improve the efficiency of code enforcement process - Resolve zoning code complaints within 100 working days FY 2010/2011 Actual Program Performance Measures Code complaints resolved within 100 working days Annual Comprehensive Plan Amendment applications acted on by the BOS by December 31st of the application year Code complainants or violators who rate employees highly in terms of assisting them in understanding the violation and remedy Comprehensive Plan Amendment customers that rate the overall level of customer satisfaction highly Rezoning applications decided on by the BOS within 8 months from the time accepted by the planner on duty Rezoning customers that rate the overall level of customer satisfaction highly 14-25 FY 2011/2012 Estimated FY 2012/2013 Planned 72 100% 75 33% 85 100% n/a 80% 82% n/a 80% 82% 86% 83% 82% n/a 80% 82% Pima County FY 2012/2013 Adopted Budget Program Summary Department: Development Services Program: Planning Code Text Amendments approved/denied by the BOS within 8 months from the time of public initiation or issuance of the case number, whichever occurs first Code implementers/interpreters that rate the aggregate code amendments highly in terms of their effectiveness 75% 80% 80% n/a 80% 80% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Depreciation Total Program Expenditures 1,926,080 522,179 16,668 2,129,724 424,129 - 1,898,667 651,385 - 2,464,927 2,553,853 2,550,052 Miscellaneous Revenue Charges for Services Other Revenue Total 114,441 205,923 73,970 318,175 2,000 179,054 320,364 392,145 181,054 General Fund Support - - - Net Operating Transfers In/(Out) - - - 2,144,563 2,161,708 2,368,998 Other Funding Sources - - - Total Program Funding 2,464,927 2,553,853 2,550,052 24.1 23.4 22.8 Program Funding by Source Fund Balance Decrease/(Increase) Program Staffing FTEs 14-26 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Development Services Program: Support Services Function Provide vision and leadership to the department, develop the strategic plan, ensure compliance with mandates and Pima County administrative and fiscal policy and procedures, and pioneer the automation and deployment of technology throughout the department and its processes. Description of Services Provide administrative, policy, financial, and organizational support and direction. Provide strategic planning and organizational development. Represent department's positions, decisions, and initiatives to the public, customers, and the media. Prepare and administer the budget for the department. Perform other functions as necessary in the administration of the department as directed by the County Administrator or Deputy County Administrator. Ensure departmental operations have the needed information technology operations support, geographic information systems (GIS) support, and computer-aided design (CAD) support. Ensure departmental operations have the needed network, hardware, Help Desk, business application, and electronic government support for land development. Program Goals and Objectives - Enhance financial stability - Increase the percent of department operating costs covered annually by generated revenue - Provide excellent customer service - Increase the percent of customers who feel employees helped them fully understand and comply with regulatory policies and requirements - Increase the number of core processes that achieve measurable process improvements in time, quality, and/or cost anually FY 2010/2011 Actual Program Performance Measures Department operating costs covered annually by generated revenue Core processes that achieved measurable process improvements in time, quality, and/or cost annually FY 2011/2012 Estimated FY 2012/2013 Planned 78% 78% 88% 87% 89% 85% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Depreciation Total Program Expenditures 678,252 144,423 4,634 278,694 303,721 9,476 229,097 359,410 - 827,309 591,891 588,507 5,671 16,998 76,782 10,385 10,009 8,500 17,200 22,669 97,176 25,700 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Other Revenue Total 14-27 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Development Services Program: Support Services - - - Net Operating Transfers In/(Out) 579,272 (143,152) (1,015,659) Fund Balance Decrease/(Increase) 225,368 637,867 1,578,466 Other Funding Sources - - - Total Program Funding 827,309 591,891 588,507 3.5 4.3 3.3 General Fund Support Program Staffing FTEs 14-28 Pima County FY 2012/2013 Adopted Budget Environmental Quality Expenditures: 3,637,875 Revenues: FTEs 2,923,161 36.8 Function Statement: Preserve and protect the environment of Pima County for the long term benefit of the residents' health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269: Recycling and Waste Reduction; Title 49, Chapter 3: Air Quality, Article 1: General Provisions, 49-402: State and County Control; Article 3: County Air Pollution Control; and Pima County Code Title 7: Environmental Quality; Title 13: Public Services; and Title 17: Air Quality Control Expenditures by Program Administration 15.14% Water and Waste 19.14% Enforcement 1.98% Communication and Outreach 5.75% Air 57.99% Sources of All Funding Fund Balance Decrease 12.64% Operating Transfers 7.01% Department Revenue 80.35% 14-29 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Environmental uality FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Air Communications and Outreach #nforcement *ater and *aste "2,038) 2,174,800 187,437 "1,073) 510,704 16,830 2,175,339 192,163 7,313 747,306 550,528 2,109,726 209,312 72,088 696,221 Total Expenditures 2,869,830 3,138,951 3,637,875 Administration Air Communications and Outreach #nforcement *ater and *aste 9,096 1,867,232 123,564 6,394 791,152 15,250 1,726,200 192,100 7,100 746,511 255,150 1,739,100 192,000 7,000 729,911 Total Revenues 2,797,438 2,687,161 2,923,161 - - - 388,141 389,694 255,017 "315,749) 62,096 459,697 - - - 2,869,830 3,138,951 3,637,875 Administration Air Communications and Outreach #nforcement *ater and *aste 5.0 16.8 3.4 4.0 6.0 5.0 17.5 2.9 4.0 6.6 5.0 17.5 2.7 4.0 7.6 Total Staffing (FTEs) 35.2 36.0 36.8 Funding by Source Revenues General Fund Support Net Operating Transfers In/"Out) Fund Balance Decrease/"Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 14-30 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Environmental Quality Program: Administration Function Plan, organize, and direct activities of the department. Description of Services Develop and implement all administrative and policy activities of the department. Provide the County Administrator's office and elected officials with briefings, presentations, and testimony regarding department operations and activities. Develop departmental monitoring, permitting, outreach, and enforcement priorities. Represent the department at workshops, public meetings, and public hearings. Program Goals and Objectives - Provide for the timely, efficient, and cost effective delivery of departmental services - Have knowledgeable and professional employees - Develop and improve new and existing processes to meet customers' needs FY 2010/2011 Actual Program Performance Measures Training and development plans updated for all Monthly briefings of department finances and revenue Process improvements identified and implemented Administrative support and information provided to Environmental Quality Advisory Committee FY 2011/2012 Estimated 100% yes yes yes FY 2012/2013 Planned 100% yes yes yes FY 2010/2011 Actual 100% yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,976 (5,014) 563,860 (547,030) 604,443 (53,915) (2,038) 16,830 550,528 22 9,074 250 15,000 240,150 15,000 9,096 15,250 255,150 General Fund Support - - - Net Operating Transfers In/(Out) - - (145,990) (11,134) 1,580 441,368 Other Funding Sources - - - Total Program Funding (2,038) 16,830 550,528 5.0 5.0 Program Funding by Source Miscellaneous Revenue Investment Earnings Other Special Revenue Total Fund Balance Decrease/(Increase) 5.0 Program Staffing FTEs 14-31 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Environmental Quality Program: Air Function Implement federal, state, and local air quality regulations within Pima County. Description of Services Develop air management strategies, issue permits to regulated facilities, conduct compliance activities, and monitor air quality for compliance with national air quality standards. Program Goals and Objectives - Maintain and protect the air quality of Pima County through research and regulation - Meet the National Ambient Air Quality Standards (NAAQS) for air pollutants - Meet or exceed the required air monitoring data recovery rate of 75% FY 2010/2011 Actual Program Performance Measures Air monitoring sites operational Stationary source inspections Stationary source permits issued with revisions Activity permits issued Average air monitoring data recovery rate NAAQS air pollutant standards met FY 2011/2012 Estimated 33 152 54 384 98% yes FY 2012/2013 Planned 35 111 116 397 95% yes FY 2010/2011 Actual 35 120 40 390 95% yes FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,226,748 843,764 104,288 1,263,195 814,144 98,000 1,349,643 662,083 98,000 2,174,800 2,175,339 2,109,726 Intergovernmental 484,001 550,000 550,000 Grant Revenue Sub-Total 484,001 550,000 550,000 1,254,719 118,500 10,012 1,166,000 10,200 1,179,000 10,100 1,383,231 1,176,200 1,189,100 - - - Net Operating Transfers In/(Out) 388,141 389,694 398,297 Fund Balance Decrease/(Increase) (80,573) 59,445 (27,671) Other Funding Sources - - - Total Program Funding 2,174,800 2,175,339 2,109,726 16.8 17.5 17.5 Program Funding by Source Revenues Licenses & Permits Fines & Forfeits Miscellaneous Revenue Other Special Revenue Total General Fund Support Program Staffing FTEs 14-32 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Environmental Quality Program: Communications and Outreach Function Assist in the implementation of federal, state, and local air quality, water quality, and waste management and disposal regulations in Pima County. Description of Services Develop and implement public education and outreach programs to the public regarding mandated air quality, water quality, and waste reduction activities. Program Goals and Objectives - Maintain and protect the air quality of Pima County through business and community outreach and education events - Maintain and protect the water quality of Pima County through business and community outreach and education events - Reduce waste and encourage recycling through community outreach and education events FY 2010/2011 Actual Program Performance Measures Community education events instituted FY 2011/2012 Estimated 210 FY 2012/2013 Planned 185 FY 2010/2011 Actual 190 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 112,362 75,075 132,880 59,283 110,576 98,736 187,437 192,163 209,312 Intergovernmental 123,564 192,000 192,000 Grant Revenue Sub-Total 123,564 192,000 192,000 Program Funding by Source Revenues Miscellaneous Revenue - 100 - Other Special Revenue Total - 100 - General Fund Support - - - Net Operating Transfers In/(Out) - - 312 63,873 63 17,000 Other Funding Sources - - - Total Program Funding 187,437 192,163 209,312 3.4 2.9 2.7 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-33 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Environmental Quality Program: Enforcement Function Enforce federal, state, and local air quality, water quality, and solid waste enforcement regulations within Pima County. Description of Services Develop and conduct enforcement activities for air quality, water quality, and solid waste. Perform enforcement activities including tracking all violations; recommending, developing, and executing settlement agreements and consent orders; and developing requests for County Attorney action. Conduct investigations, surveillance, and enforcement activities regarding illegal dumping of solid waste within Pima County. Conduct illegal dumping remediation projects on public land when responsible party cannot be identified. Program Goals and Objectives - Investigate instances of illegal dumping in Pima County - Initiate clean up and remediation on public lands affected by illegal dumping FY 2010/2011 Actual Program Performance Measures Illegal dumping sites investigated Illegal waste removed from public lands (tons) FY 2011/2012 Estimated 432 61 FY 2012/2013 Planned 350 50 FY 2010/2011 Actual 350 50 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 55,496 (56,569) 65,934 (58,621) 166,831 (94,743) (1,073) 7,313 72,088 Miscellaneous Revenue 6,394 7,100 7,000 Other Special Revenue Total 6,394 7,100 7,000 General Fund Support - - - Net Operating Transfers In/(Out) - - 1,088 (7,467) 213 64,000 Other Funding Sources - - - Total Program Funding (1,073) 7,313 72,088 4.0 4.0 Program Funding by Source Fund Balance Decrease/(Increase) 4.0 Program Staffing FTEs 14-34 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Environmental Quality Program: Water and Waste Function Implement federal, state, and local regulations regarding water, wastewater, onsite disposal systems, and solid waste within Pima County. Implement storm water management programs and conduct storm water sampling pursuant to Pima County's Municipal Separate Storm Sewer System (NPDES) permit. Description of Services Issue approvals for the construction or modification of water, wastewater, and onsite disposal systems, and conduct compliance activities. Conduct compliance activities for solid and liquid waste haulers. Implement storm water management, monitoring, and education activities as required by Pima County's federal storm water permit. Conduct private well testing in the Environmental Protection Agency superfund area. Program Goals and Objectives - Ensure the proper construction and operation of water, wastewater, and onsite disposal systems - Comply with Arizona Department of Environmental Quality permit requirements for the Municipal Separate Storm Sewer System permit - Educate and inform small privately owned water companies of water programs and water quality issues FY 2010/2011 Actual Program Performance Measures Septic site suitability and final inspections performed Water and wastewater plans reviewed Private wells in superfund area tested to meet funding conditions Resource Conservation and Recovery Act inspections Sanitary surveys conducted Plans reviewed within licensing timeframe Required number of samples obtained for storm water events 353 243 6 20 48 100% yes FY 2010/2011 Actual FY 2011/2012 Estimated 306 162 7 45 48 100% yes FY 2011/2012 Adopted FY 2012/2013 Planned 300 150 7 45 50 100% yes FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 324,526 186,178 410,354 336,952 698,149 (1,928) 510,704 747,306 696,221 10,567 2,000 16,111 - 16,111 - 12,567 16,111 16,111 777,882 703 730,200 200 713,700 100 778,585 730,400 713,800 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total Revenues Licenses & Permits Miscellaneous Revenue Other Special Revenue Total 14-35 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Environmental Quality Program: Water and Waste General Fund Support - - - Net Operating Transfers In/(Out) - - 1,310 (280,448) 795 (35,000) Other Funding Sources - - - Total Program Funding 510,704 747,306 696,221 6.0 6.6 7.6 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-36 Pima County FY 2012/2013 Adopted Budget Facilities Management Expenditures: 19,311,422 Revenues: FTEs 7,286,052 169.0 Function Statement: Provide for well planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Perform new and remodel construction. Operate and manage Pima County’s eight selfsupporting, revenue generating parking garage/lot facilities, in order to offer safe, secure parking for employees and the public. Mandates: Occupational Safety and Health Administration (OSHA) Standard 1910.1001: Toxic and Hazardous Substances; Standard 1926.1101: Toxic and Hazardous Substances; United States Code, Title 40, Part 763: Asbestos Note: As part of the reorganization of the County Administrator department, Facilities Renewal Fund was moved to Facilities Management. Expenditures by Program Parking Garages 9.30% Administration 9.88% Facilities Renewal 2.69% Asset Mgmt. & Planning 1.86% Design & Construction Services 3.74% Building Services 72.53% Sources of All Funding Department Revenue 35.65% General Fund Support 64.35% 14-37 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Facilities Management FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Facilities Renewal Parking Garages 1,779,210 315,404 11,700,519 645,790 128,284 1,542,019 1,648,885 334,888 14,113,596 730,360 715,100 1,743,359 1,908,629 358,323 14,006,303 722,841 520,000 1,795,326 Total Expenditures 16,111,226 19,286,188 19,311,422 Administration Building Services Facilities Renewal Parking Garages 54,628 2,444,366 2,847,888 2,087,722 41,784 2,422,672 2,245,035 2,099,100 49,627 2,801,939 2,160,099 2,274,387 Total Revenues 7,434,604 6,808,591 7,286,052 General Fund Support 10,333,946 13,130,358 13,153,057 Net Operating Transfers In/(Out) (5,354,427) (2,333,165) (827,867) 3,697,103 1,680,404 (299,820) - - - 16,111,226 19,286,188 19,311,422 Administration Asset Mgmt & Planning Services Building Services Design & Construction Services Parking Garages 15.0 5.0 121.0 24.0 3.0 16.0 5.0 121.0 23.0 3.0 16.0 5.0 121.0 23.0 4.0 Total Staffing (FTEs) 168.0 168.0 169.0 Funding by Source Revenues Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 14-38 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Facilities Management Program: Administration Function Provide personnel and clerical support services for Facilities Management. Provide an energy management program. Manage support services which include janitorial, landscape, and pest control services for most County departments. Description of Services Provide personnel support including new hire orientation, benefits, maintenance of employee files, and preparation of Personnel Action Forms (PAFs). Manage building and support services from outside vendors exclusive of building design and maintenance. Provide clerical support for the department. Program Goals and Objectives - Provide administrative support to all Facilities Management divisions - Complete all PAFs by deadline - Update employee records within 3 days of change - Provide new hire orientations on employee's first day of work - Develop comprehensive energy management program and implement cost saving measures - Manage energy related contracts with outside vendors - Educate Pima County departments about energy cost saving programs FY 2010/2011 Actual Program Performance Measures PAFs completed by deadline Employee records updated within 3 days of change New hire orientation provided on first work day Energy management program developed Educational materials developed for meetings with Pima County departments FY 2011/2012 Estimated 100% 100% 100% 100% 50% FY 2012/2013 Planned 100% 100% 100% 100% 50% FY 2010/2011 Actual 100% 100% 100% 100% 60% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 809,619 969,591 939,192 709,693 1,041,141 867,488 1,779,210 1,648,885 1,908,629 54,302 326 41,784 - 49,627 - 54,628 41,784 49,627 1,768,433 374,186 1,859,002 (43,851) 1,232,915 - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 1,779,210 1,648,885 1,908,629 15.0 16.0 16.0 Program Funding by Source Miscellaneous Revenue Investment Earnings Operating Revenue Sub-Total General Fund Support Net Operating Transfers In/(Out) Program Staffing FTEs 14-39 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Facilities Management Program: Asset Mgt & Planning Services Function Provide project planning and analysis for proposed building construction requests from various user groups; document and track construction process. Description of Services Optimize use of existing County buildings and accurately forecast and plan for future space needs by maintaining present building inventory and projecting future facility needs. Analyze new capital facilities and capital equipment replacement projects. Assess scope of development to accurately estimate costs, schedule, and impact of each project. Gather information and formulate County departmental needs assessment. Prepare new legal instruments for County departments in order to sell or lease real property, including lease renewals and required tenant improvements. Conduct due diligence inspections and prepare legal documents for County departments to purchase or occupy existing real property. Prepare legal instruments needed for the public to use County facilities for special events or activities. Program Goals and Objectives - Provide comprehensive information of current County buildings and provide planning for future space needs - Prepare final reports of project analyses to meet departmental requirements - Complete the annual inventory of space occupancy within first quarter of each fiscal year - Respond to County departments' requests for space programming and planning services within two weeks of evaluation - Complete initial inventory and assessment of capital needs to meet departmental budget development deadlines and the County's Capital Improvement Program (CIP) requirements - Provide information and negotiation services regarding leases - Renew leases as provided in lease agreements prior to expiration dates - Negotiate new leases and prepare legal instruments to meet the operational needs of County departments - Prepare legal instruments needed for the public use of County facilities for special events FY 2010/2011 Actual Program Performance Measures Project analyses completed within deadlines Space inventory completed by fiscal year 1st quarter Legal instruments prepared by established deadlines Leases renewed prior to expiration dates Space planning evaluations completed within two weeks of requests Capital needs assessment completed within deadlines FY 2011/2012 Estimated FY 2012/2013 Planned 92% 85% 92% 100% 95% 98% 90% 98% 100% 95% 100% 95% 100% 100% 100% yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 298,075 17,329 318,339 16,549 343,288 15,035 315,404 334,888 358,323 General Fund Support 315,404 334,888 358,323 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 315,404 334,888 358,323 5.0 5.0 5.0 Program Staffing FTEs 14-40 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Facilities Management Program: Building Services Function Provide for Pima County buildings and facilities the required preventive maintenance, repairs, upgrades, replacements, and remodeling according to recommended schedules and service requests for equipment, machinery, and facilities. Description of Services Provide preventive maintenance services in accordance with manufacturers' recommendations in order to prolong the life of equipment, maintain warranties, and save money on premature replacement costs. Complete repairs, upgrades, replacements, and remodels in a cost effective and timely manner. Respond in a timely manner to service requests received from Pima County departments and tenants for facility maintenance and repairs. Program Goals and Objectives - Procure and maintain County equipment - Initiate the procurement process within 48 hours of request - Install requested materials and parts within 48 hours - Provide repair and maintenance services in a timely manner - Maintain the current level of personnel doing preventive maintenance (PM) - Respond to service requests within 48 hours of receipt - Reduce the number of second requests for service FY 2010/2011 Actual Program Performance Measures Procurement initiated within 48 hours of request Parts/materials installed within 48 hours of request Service requests responded to within 48 hours Personnel originally scheduled for PM work continuing to do PM Number of second service requests reduced FY 2011/2012 Estimated 95% 95% 96% 90% yes 93% 95% 93% 95% yes FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Planned 100% 100% 100% 95% yes FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 4,923,104 6,755,979 21,436 5,301,108 8,812,488 - 5,489,018 8,517,285 - 11,700,519 14,113,596 14,006,303 2,444,351 15 2,372,672 - 2,476,939 - 2,444,366 2,372,672 2,476,939 - 50,000 325,000 - 50,000 325,000 Program Funding by Source Revenues Miscellaneous Revenue Gain or Loss on Disposal of Assets Operating Revenue Sub-Total Revenues Intergovernmental Grant Revenue Sub-Total 14-41 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Facilities Management Program: Building Services General Fund Support 7,604,319 11,690,924 10,212,891 Net Operating Transfers In/(Out) 1,595,775 - 991,473 56,059 - - Other Funding Sources - - - Total Program Funding 11,700,519 14,113,596 14,006,303 121.0 121.0 121.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-42 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Facilities Management Program: Design & Construction Services Function Provide building design project coordination for outsourced services and in-house staff services including architecture, interior design, and construction management for both new construction and remodel projects. Description of Services Provide interior design services utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide building design services, including architectural, interior, mechanical, electrical, plumbing, structural, and civil disciplines, by utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide construction contract management services and construction review services for architectural projects of all types. Projects include capital, non-capital, and CIP projects. Program Goals and Objectives - Provide a wide array of design and construction services utilizing both in-house and outside consultants - Schedule interviews with clients within seven days of receipt of project request - Evaluate Solicitation of Qualification (SOQ) submissions within seven days of receipt to identify outside consultants and licensed contractors certified to provide services - Service multiple interior design projects for bidding and installation of interior design goods and services - Service multiple building design projects and produce contract documents for bidding and construction - Coordinate relocation and moving services associated with interior design goods and services FY 2010/2011 Actual Program Performance Measures Client interviews scheduled within seven days of receipt of request SOQ submittals evaluated within seven days of receipt Percent of interior design projects provided within agreed upon completion schedule Percent of building design projects/contract documents provided within agreed schedule Percent of moving projects provided within agreed schedule FY 2011/2012 Estimated FY 2012/2013 Planned 95% 98% 95% 95% 98% 95% 100% 100% 100% 90% 92% 100% 98% 98% 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 418,060 207,861 19,869 585,278 123,082 22,000 616,711 106,130 - 645,790 730,360 722,841 645,790 730,360 722,841 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 645,790 730,360 722,841 24.0 23.0 23.0 Program Funding by Source General Fund Support Program Staffing FTEs 14-43 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Facilities Management Program: Facilities Renewal Function Provide for the maintenance of the County's service delivery infrastructure and address neglected service needs. Description of Services Provide funds and a comprehensive review, analysis, justification, and approval process to provide continuing reinvestment in maintenance and repair of County facilities. Program Goals and Objectives - Identify and fund critical facilities maintenance and repair projects - Revise project plans annually - Complete repairs/improvement projects identified in annual plan Program Performance Measures Facilities repair/improvement projects completed Facilities renewal approval plan completed FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 5 yes 10 yes 10 yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 12,266 75,530 40,488 715,100 - 520,000 - 128,284 715,100 520,000 2,826,935 20,953 2,244,885 150 2,146,749 13,350 2,847,888 2,245,035 2,160,099 - - - (6,906,351) (3,563,213) (1,816,473) 4,186,747 2,033,278 176,374 Other Funding Sources - - - Total Program Funding 128,284 715,100 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) 14-44 520,000 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Facilities Management Program: Parking Garages Function Operate and provide parking services and preventive maintenance for parking facilities managed by Pima County. Description of Services Provide motor vehicle parking services in eight County facilities in compliance with Administrative Procedure 51-2. Produce revenue for Pima County. Provide timely, accurate information in order to process billings. Adhere to financial accounting and tracking standards. Program Goals and Objectives - Manage and maintain parking facilities and associated records - Update parking facilities replacement schedule - Maintain comprehensive parking location records - Reconcile daily cash revenues and deposit with Treasurer's office FY 2010/2011 Actual Program Performance Measures Replacement schedule updated Comprehensive parking records kept Daily cash reconciled and deposited with Treasurer's office FY 2011/2012 Estimated 95% 90% 100% FY 2012/2013 Planned 95% 95% 100% FY 2010/2011 Actual 100% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures 324,718 998,653 1 218,647 344,704 1,183,188 32,000 (32,000) 215,467 341,437 1,236,496 217,393 1,542,019 1,743,359 1,795,326 Miscellaneous Revenue Investment Earnings Charges for Services Other Revenue Total 1,821,957 16,534 249,231 1,834,720 20,000 244,380 1,991,487 14,400 268,500 2,087,722 2,099,100 2,274,387 General Fund Support - - - Net Operating Transfers In/(Out) - (2,867) (2,867) (545,703) (352,874) (476,194) Other Funding Sources - - - Total Program Funding 1,542,019 1,743,359 1,795,326 3.0 3.0 4.0 Program Funding by Source Revenues Fund Balance Decrease/(Increase) Program Staffing FTEs 14-45 This page intentionally left blank. 14-46 Pima County FY 2012/2013 Adopted Budget Fleet Services Expenditures: 18,938,943 Revenues: FTEs 19,570,000 55.0 Function Statement: Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Mandates: None Expenditures by Program Fleet Management Administration 33.37% Support Services 34.13% Maintenance & Operations 19.26% Fleet Parts Supply 13.24% Sources of All Funding Department Revenue 100% 14-47 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Fleet Services FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services Vehicle Acquisition & Disposition 1,960,529 1,930,372 3,471,925 5,516,089 3,171,505 6,115,974 1,797,220 3,597,444 5,484,007 - 6,318,989 2,507,665 3,646,803 6,465,486 - 16,050,420 16,994,645 18,938,943 Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services 11,050,838 5,088 2,148,288 1,461,742 13,150,322 6,000 1,814,341 1,233,799 15,815,860 6,000 2,514,341 1,233,799 Total Revenues 14,665,956 16,204,462 19,570,000 - - - (45,769) (24,824) (31,853) 1,430,233 815,007 (599,204) - - - 16,050,420 16,994,645 18,938,943 Fleet Management Administration Fleet Parts Supply Maintenance & Operations Support Services 10.0 4.0 38.0 2.0 11.0 4.0 38.0 2.0 11.0 4.0 38.0 2.0 Total Staffing (FTEs) 54.0 55.0 55.0 Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 14-48 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Management Administration Function Provide management and direction to all Fleet Services divisions to ensure Fleet Services strategic goals are met. Provide administrative direction and resources to all Fleet Services divisions in support of Fleet Service's mission for a customer focused, centralized fleet service dedicated to providing efficient and effective fleet management to Pima County through quality, pride and teamwork. Description of Services Direct, plan, control, and staff all Fleet Services Divisions. Be responsible for operational budget, financial forecasts, fleet utilization, mileage rate analysis, contract and IGA execution, fuel management, Motor Pool management, procurement, accounts receivable and payable, and Arizona Motor Vehicle Division license and title requests. Program Goals and Objectives - Annual analysis of fleet mileage rate structure that is derived from actual costs from previous fiscal year - Continuous monitoring of total annual miles driven by Pima County to be used for analysis of driving behavior trends, utilization and revenue impact - Review refine and document key business processes - Annual review of quantity and type of alternative fuel vehicles in County fleet in effort to improve fuel efficiencies Program Performance Measures Actual fleet cost per mile County miles driven Business processes reviewed or created Quanity of alternative fuel vehicles in county fleet FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $1 16,500,975 1 285 $1 15,750,461 5 387 $1 15,388,200 9 461 FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Depreciation Total Program Expenditures 943,055 1,846,681 (3,156,198) 2,326,991 1,069,216 2,065,329 2,981,429 1,163,217 1,969,644 3,186,128 1,960,529 6,115,974 6,318,989 542,373 44,545 10,463,920 348,000 100,000 50,000 12,652,322 348,000 125,000 115,000 15,227,860 11,050,838 13,150,322 15,815,860 - - - (45,769) (24,824) (31,853) (9,044,540) (7,009,524) (9,465,018) Other Funding Sources - - - Total Program Funding 1,960,529 6,115,974 6,318,989 10.0 11.0 11.0 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Charges for Services Other Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-49 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Fleet Services Program: Fleet Parts Supply Function Purchase parts and accessories needed for preventive maintenance, routine repairs and special build outs of County vehicles and equipment. Description of Services Purchase and supply parts and accessories required to maintain and repair all County motor vehicles and equipment. Program Goals and Objectives - Remove obsolete parts from inventory in favor of more current inventory - Ensure that parts turnover occurs at least four times per year FY 2010/2011 Actual Program Performance Measures Parts inventory turnover per year FY 2011/2012 Estimated 4 FY 2012/2013 Planned 4 FY 2010/2011 Actual 4 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 170,554 1,759,818 179,600 1,617,620 181,045 2,326,620 1,930,372 1,797,220 2,507,665 Miscellaneous Revenue 5,088 6,000 6,000 Other Revenue Total 5,088 6,000 6,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,925,284 1,791,220 2,501,665 Other Funding Sources - - - Total Program Funding 1,930,372 1,797,220 2,507,665 4.0 4.0 4.0 Program Funding by Source Revenues Fund Balance Decrease/(Increase) Program Staffing FTEs 14-50 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Fleet Services Program: Maintenance & Operations Function Provide preventive maintenance and repairs to Pima County's fleet. Provide resources to complete vehicle special builds per department requests. Description of Services Perform preventive maintenance and repairs as needed on cars, light trucks, medium trucks, heavy trucks, off-road, and specialized equipment in order to reduce unscheduled repairs. Provide all resources necessary to accomplish repairs including direct labor and outside services. Provide resources as needed for vehicle special builds. Program Goals and Objectives - Acheive at least 75% minimum utilization of mechanic direct labor - Acheive 100% preventive maintenance compliance rate - Increase quantity of mechanics obtaining ASE certifications FY 2010/2011 Actual Program Performance Measures Quantity of mechanics with ASE certification Mechanic direct labor utilization rate Preventive maintenance compliance rate FY 2011/2012 Estimated 15 70% 98% FY 2012/2013 Planned 17 75% 100% FY 2010/2011 Actual 21 80% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Total Program Expenditures 1,927,027 1,345,456 199,442 - 2,145,913 1,451,531 49,000 (49,000) 2,169,422 1,477,381 181,700 (181,700) 3,471,925 3,597,444 3,646,803 Miscellaneous Revenue Charges for Services Other Revenue Total 9,686 2,138,602 1,000 1,813,341 1,000 2,513,341 2,148,288 1,814,341 2,514,341 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,323,637 1,783,103 1,132,462 Other Funding Sources - - - Total Program Funding 3,471,925 3,597,444 3,646,803 38.0 38.0 38.0 Program Funding by Source Revenues Fund Balance Decrease/(Increase) Program Staffing FTEs 14-51 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Fleet Services Program: Support Services Function Provide fuel and maintain a fuel supply infrastructure for the operation of County owned and external customer owned vehicles and equipment. Also manage the County vehicle motor pool. Description of Services Provide and manage the inventory of fuel for County vehicles at various locations throughout the County. Provide a rental motor pool for County staff to utilize to conduct County business. Program Goals and Objectives - Ensure that fuel supply is available at all nine County filling stations 24 hours per day 7 days per week Procure fuel in the most cost effective method and in compliance with State of Arizona Procurement statutes Store and dispense fuel in a safe and environmentally correct manner and maintain appropriate records Provide internal customers with a wide range of motor pool vehicles while monitoring utilization efficiency FY 2010/2011 Actual Program Performance Measures Continuous monitoring of utilization at all Motor Pool sites to achieve a goal of 60% minimum utilization. Fuel stations operational 24 hours per day 7 days per week (excluding station downtime for upgrades) Fuel costs monitored and tracked with Oil Price Information Service (OPIS) costs Fuel station monitoring and reporting in compliance with Arizona Department of Environmental Quality and other environmental statues. FY 2011/2012 Estimated FY 2012/2013 Planned 45% 52% 60% yes yes yes yes yes yes yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 119,449 5,396,640 113,507 5,370,500 118,986 6,346,500 5,516,089 5,484,007 6,465,486 Intergovernmental Miscellaneous Revenue Charges for Services Other Revenue Total 1,166,730 33,894 261,118 975,000 258,799 975,000 258,799 1,461,742 1,233,799 1,233,799 General Fund Support - - - Net Operating Transfers In/(Out) - - - 4,054,347 4,250,208 5,231,687 Other Funding Sources - - - Total Program Funding 5,516,089 5,484,007 6,465,486 2.0 2.0 2.0 Program Funding by Source Revenues Fund Balance Decrease/(Increase) Program Staffing FTEs 14-52 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Fleet Services Program: Vehicle Acquisition & Disposition Function Purchase and dispose of all County vehicles and equipment. Description of Services Purchase all vehicles and equipment required by County departments. At the end of a vehicle's useful life sell through auction. Program Goals and Objectives - Average no more than 180 days from time vehicle order placed until the equipment is received (excluding law enforcement vehicles) - All vehicles placed in service within 30 days of receiving vehicle - Dispose of obsolete surplus vehicles and equipment in a timely and cost effective manner - Average no more than 45 days from date vehicle is removed from service to auction posting FY 2010/2011 Actual Program Performance Measures Vehicles received within 180 days from order date Vehicles placed in service within 30 days Vehicles meeting auction posting deadline FY 2011/2012 Estimated 100% 100% 100% FY 2012/2013 Planned 100% 100% 100% FY 2010/2011 Actual 100% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Operating Expenses Capital Equipment > $5,000 Contra Assets Total Program Expenditures 27,050 3,144,455 - 3,698,000 (3,698,000) 4,060,000 (4,060,000) 3,171,505 - - General Fund Support - - - Net Operating Transfers In/(Out) - - - 3,171,505 - - Other Funding Sources - - - Total Program Funding 3,171,505 - Program Funding by Source Fund Balance Decrease/(Increase) 14-53 - This page intentionally left blank. 14-54 Pima County FY 2012/2013 Adopted Budget Natural Resources, Parks & Recreation Expenditures: 15,315,793 Revenues: FTEs 2,732,968 243.0 Function Statement: Manage Pima County natural resources, urban parks, and recreational programs; lead community efforts to conserve the Sonoran Desert and enhance the urban environment and quality of life; provide quality recreation experiences, open space conservation, community education programs, and leisure activities while supporting Pima County's Sustainability Programs such as water conservation, green building, and recycling. Mandates: None Expenditures by Program Departmental Services 9.77% Recreation 23.85% Development 0.33% GIS & Multimedia Services 2.48% Natural Resource Parks 18.24% Planning 1.56% Operations 43.77% Sources of All Funding Fund Balance Decrease 1.35% Department Revenue 15.91% General Fund Support 82.74% 14-55 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Natural Resources, Parks & Recreation FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Departmental Services Development GIS & MultiMedia Services Natural Resource Parks Operations Planning Recreation Total Expenditures 1,356,764 36,083 285,118 2,583,258 6,686,265 293,808 3,316,742 1,632,530 47,519 373,194 3,114,974 6,382,092 143,586 3,485,013 1,495,728 51,217 379,841 2,793,204 6,703,565 239,596 3,652,642 14,558,038 15,178,908 15,315,793 72,551 2 844,930 410,295 4,172 368,324 62,000 806,500 340,700 322,600 62,000 1,993,668 354,700 322,600 1,700,274 1,531,800 2,732,968 13,240,547 13,749,108 14,216,914 (37,424) (242,000) (1,866,645) (345,359) 140,000 232,556 - - - 14,558,038 15,178,908 15,315,793 15.5 3.0 4.5 32.5 98.4 3.4 79.2 15.6 2.0 5.5 33.4 95.5 2.0 76.2 17.8 2.0 6.0 35.5 100.6 3.0 78.1 236.5 230.2 243.0 Funding by Source Revenues Departmental Services Development Natural Resource Parks Operations Planning Recreation Total Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program Departmental Services Development GIS & MultiMedia Services Natural Resource Parks Operations Planning Recreation Total Staffing (FTEs) Note: Revenue includes a $1,495,968 State Revenue Grant which was transferred to CIP. change in the method of recording Grant revenue. 14-56 This is due to a Pima County FY 2012/2013 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Departmental Services Function Provide management, leadership, and strategic and master planning for Pima County's large system of parks and natural resources. Description of Services Provide direction, organize, manage, and administer the activities of the department management and staff. Implement departmental policies and procedures consistent with County policies. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Maintain liaison with community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, and department review and comment on key state and federal legislation. Act as liaison with other governmental and private agencies in developing and monitoring contracts, agreements, and IGAs, including, but not limited to county leased properties. Ensure appropriate compliance of the department's activities with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, and advisory and defense support of departmental tort related claims and lawsuits. Program Goals and Objectives - Ensure the public access to quality parks including community centers, pools, and ball fields - Increase number of participants in classes, recreation centers, and pools - Operate department in efficient and cost effective manner FY 2010/2011 Actual Program Performance Measures Community centers Pools Environmental education class participants Recreation center/Aquatics participants 14 9 24,950 386,055 FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 12 9 25,000 390,000 12 9 30,000 395,000 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,094,419 262,345 1,256,495 376,035 1,180,050 315,678 1,356,764 1,632,530 1,495,728 1,369 2,547 - - 3,916 - - 67,885 750 62,000 - 62,000 - 68,635 62,000 62,000 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total Revenues Miscellaneous Revenue Investment Earnings Other Special Revenue Total 14-57 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Departmental Services 1,334,589 1,570,530 1,433,728 Net Operating Transfers In/(Out) (37,424) - - Fund Balance Decrease/(Increase) (12,952) - - Other Funding Sources - - - Total Program Funding 1,356,764 1,632,530 1,495,728 15.5 15.6 17.8 General Fund Support Program Staffing FTEs 14-58 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Development Function Manage and implement various planning, design, and construction projects which include Capital Improvement Programs (CIP), bond, grant, and other funded capital projects. Description of Servioes Plan, design, and develop trails, open space, and other properties to be used as parks. Administer and manage the CIP and various other funded capital projects. Oversee professional consultant and construction contracts. Develop related intergovernmental agreements and grants. Coordinate with other jurisdictions, agencies, and County departments. Program Goals and Objectives - Meet all CIP requirements - Comply with all regulatory agency standards - Identify and meet all federal and state project standards FY 2010/2011 Actual Program Performance Measures CIP standards met Regulatory agency standards met Federal and state program standards met FY 2011/2012 Estimated 100% 100% 100% FY 2012/2013 Planned 100% 100% 100% FY 2010/2011 Actual 100% 100% 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 50,623 (14,540) 59,707 (12,188) 50,165 1,052 36,083 47,519 51,217 Miscellaneous Revenue 2 - - Operating Revenue Sub-Total 2 - - 36,081 47,519 51,217 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 36,083 47,519 51,217 3.0 2.0 2.0 Program Funding by Source Revenues General Fund Support Program Staffing FTEs 14-59 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: GIS & MultiMedia Services Function Statement Provide geographic information and multimedia services to all Pima County Natural Resources, Parks and Recreation (NRPR) divisions. Create and manage NRPR's technical infrastructure and coordinate special IT projects. Interact with the public, County staff, and other agencies through NRPR's customer service desk. Description of Services Update and maintain the NRPR website. Generate Geographic Information Systems (GIS) mapping products and provide spatial analyses. Develop educational materials, multimedia presentations, and interpretive exhibits for NRPR properties and facilities. Provide computer hardware, software, internet access, and website maintenance as the liaison with the Information Technology Department. Program Goals and Objectives - Increase public awareness of NRPR facilities, services, and programs - Capture comprehensive spatial data for all NRPR properties and integrate this information into the County-wide GIS system - Establish department protocol for the use of Global Positioning System (GPS) equipment and information transfer - Increase number of NRPR Web pages FY 2010/2011 Actual Program Performance Measures Web pages designed GIS products used Park identity programs created FY 2011/2012 Estimated 58 266 6 FY 2012/2013 Planned 60 275 8 FY 2010/2011 Actual 75 300 8 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 273,625 11,493 346,180 27,014 350,909 28,932 285,118 373,194 379,841 General Fund Support 285,118 373,194 379,841 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 285,118 373,194 379,841 4.5 5.5 6.0 Program Staffing FTEs 14-60 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Natural Resource Parks Function Manage, maintain, and protect natural resource and mountain parks, open space lands, and cultural/historic resource sites. Educate the public about the importance of the sites and how to appropriately use them. Description of Servcies Manage and protect mountain parks and natural resource parks, natural preserves, non urban trails/trailheads, open space lands, and cultural/historic resource sites through routine monitoring, maintenance, and planned management actions. Provide environmental and historical education programs for diverse audiences. Provide passive and active natural resource based recreational opportunities on Natural Resources, Parks and Recreation (NRPR) lands. Develop and implement an invasive species management program. Assist with identification, due diligence background reporting, and acquisition of new open space lands under the Sonoran Desert Conservation Plan. Assist with implementation of a Multi-Species Conservation Plan (MSCP) for the County by managing mitigation lands consistent with MSCP and U. S. Fish and Wildlife (USFW) conditions. Program Goals and Objectives - Develop, implement, and monitor management plans for open space properties - Monitor and maintain non urban trail system and associated trail heads - Monitor and provide operations maintenance support to maintain safe and functioning natural resource parks, open space lands, and cultural/historic resource sites - Increase the level of public participation in environmental and conservation education programs FY 2010/2011 Actual Program Performance Measures Environmental education program participants Miles of trails maintained Acres of park, ranch, open space, and cultural resource lands maintained Comprehensive management plans completed Properties monitored annually FY 2011/2012 Estimated FY 2012/2013 Planned 23,855 23 195,000 25,000 25 200,000 30,000 30 250,000 4 122 4 125 3 125 FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,816,905 759,902 6,451 1,801,438 1,313,536 - 1,940,639 852,565 - 2,583,258 3,114,974 2,793,204 57,716 398 139,297 30,000 131,500 30,000 131,500 197,411 161,500 161,500 15,424 - 60,000 25,000 1,555,968 25,000 15,424 85,000 1,580,968 Program Funding by Source Revenues Miscellaneous Revenue Investment Earnings Charges for Services Operating Revenue Sub-Total Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 14-61 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Natural Resource Parks Revenues Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total 422,714 3,237 206,144 525,000 35,000 250,000 1,200 632,095 560,000 251,200 2,222,432 2,410,474 2,526,521 184 (242,000) (1,866,645) (484,288) 140,000 139,660 Other Funding Sources - - - Total Program Funding 2,583,258 3,114,974 2,793,204 32.5 33.4 35.5 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-62 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Operations Function Statement Manage, operate, and maintain Pima County's urban park system that provides vital green space and vegetative buffers to construction and development while providing opportunities for the public to be physically active. Provide sports fields, courts, and playgrounds for youth recreational and sports activities. Provide groundwater recharge areas, flood plain protection, natural sound barriers, storm water protection, and carbon uptake from trees and vegetation that help keep the environment healthy. Description of Services Manage, operate, and maintain 38 parks with 86 ball fields (62 lighted) while scheduling and coordinating with various sports organizations using the ball fields. Provide skilled maintenance support for 11 recreation/fine arts centers, various open space properties and ranches, natural resource parks and preserves, nine public swimming pools, various government and community buildings, and water works systems throughout Pima County. Maintain the grounds of the downtown government complex. Update, coordinate, and implement a comprehensive division safety program. Coordinate and schedule ball fields for sports leagues and special events. Program Goals and Objectives - Develop cyclic maintenance for asphalt paths, parking lots, and entrance roads Develop replacement programs for playground structures at national standards Remove graffiti at parks within 72 hours at least 85% of the time Operate and maintain urban parks at industry standards Develop funded cyclic maintenance program for the County's ball fields, buildings and other infrastructure Replace all outdated ball field lighting systems and replace with enery efficient and "Dark Skies" friendly ball field lighting systems that are controlled by a central control system - Replace outdated and inefficient irrigation systems with more efficient and effective irrigation systems - Work closely with Tucson Water to connect as many parks to reclaimed water systems to reduce the amount of potable water used in our parks that are within the service areas and are cost effective to do so FY 2010/2011 Actual Program Performance Measures Paved miles of river parks maintained Ball fields operated, maintained, and scheduled Lighted ball fields operated, maintained and scheduled Urban Parks operated, maintained and scheduled Playgrounds operated, maintained and inspected 36 86 62 38 39 FY 2010/2011 Actual FY 2011/2012 Estimated 48 86 62 38 40 FY 2011/2012 Adopted FY 2012/2013 Planned 59 87 63 38 40 FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 4,230,498 2,455,767 - 4,235,493 2,146,599 - 4,509,529 2,148,786 45,250 6,686,265 6,382,092 6,703,565 144,673 265,622 40,700 300,000 129,700 225,000 410,295 340,700 354,700 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 14-63 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Operations 6,275,970 6,041,392 6,348,865 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 6,686,265 6,382,092 6,703,565 98.4 95.5 100.6 General Fund Support Program Staffing FTEs 14-64 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Planning Function Prepare and execute plans for parks, open space preserves, river parks, trails, and green spaces in both urban and rural settings. Review rezoning requests, specific plans, subdivision plats, development plans, and abandonment proposals to protect and secure trails and park space. Secure access to public lands. Identify, analyze, and assist with the acquisition of park land, open space, and trail corridors. Manage and administer the in-lieu park fees program. Plan, design and construct recreational trails consistent with the Eastern Pima County Trail System Master Plan. Services Description Review and comment on rezonings, specific plans, subdivision plats, and development plans to secure parks, open spaces, and trails through the development process. Administer all aspects of the Eastern Pima County Trail System Master Plan. Manage recreation areas in residential subdivisions. Review and comment on state land applications, County right-of-way, and easement abandonments. Prepare master plans for parks, open space, trails, and greenways, individually and in systems. Prepare management plans for open space properties. Analyze and participate in the acquisition of park land, open space, and trail corridors. Secure access to public lands. Provide information to the public; provide technical assistance to other jurisdictions; prepare bond program requests; prepare grants and raise funds; and draft ordinances, resolutions, leases, memorandums of understandings, and intergovernmental agreements. Conduct legislative analyses and develop park, open space, and trail policies. Work with other jurisdictions to implement projects that cross political boundaries. Program Goals and Objectives - Secure trail corridors, park land, and open space through the development review process Maintain and periodically update the Eastern Pima County Trail System Master Plan Resolve access challenges to the public lands that surround Tucson Prepare management plans for new open space properties as they are acquired Design public facilities on newly acquired open space properties FY 2010/2011 Actual Program Performance Measures Eastern Pima County Trail System Master Plan updated Access challenges to newly acquired public lands resolved Management plans prepared for newly acquired public lands Public facilities designed on newly acquired open space properties 100% 100% yes yes FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 100% 100% yes yes 100% 100% yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 151,237 65,984 76,587 143,586 - 184,820 54,776 - 293,808 143,586 239,596 3,772 400 - - 4,172 - - Program Funding by Source Revenues Investment Earnings Charges for Services Other Special Revenue Total 14-65 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Planning 137,755 143,586 146,700 - - - 151,881 - 92,896 Other Funding Sources - - - Total Program Funding 293,808 143,586 239,596 3.4 2.0 3.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-66 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Recreation Function Operate community centers, recreation centers, swimming pools, art and leisure classes, a boxing gym, and three shooting ranges. Also operate parks and recreation elements in Ajo. Description of Services Provide special interest classes, workshops, aquatics, sporting events, skill contests, teen dances, outdoor education, shooting sports, camping, hiking, community nutrition programs, related social services, and special events. Offer room rentals, performing arts space, and cooperative management with other agencies and private nonprofit groups. Provide activities to meet the unique interests of various age groups and populations. Offer age appropriate, supervised activities in a welcoming and safe environment. Program Goals and Objectives - Offer recreation programs at community centers, swimming pools, shooting ranges, and elsewhere Provide a safe environment at all locations and properly document activities and issues Provide trained professional staff and volunteers Provide safe and modern recreation facilities within the realm of existing resources Identify and rectify facilities issues, such as safety related problems at recreation sites Maintain clean and secure facilities Identify and repair, or have repaired, all mechanical maintenance issues at recreation sites within two weeks FY 2010/2011 Actual Program Performance Measures Recreation/community center participants Aquatics program participants Shooting range users Volunteer hours Notices of significant regulatory violation Staff safety training seminars held Accidents reported within two days Repairs completed within two weeks 182,049 136,396 24,222 14,321 1 6 90% 95% FY 2010/2011 Actual FY 2011/2012 Estimated 250,000 140,000 25,000 25,000 0 6 100% 100% FY 2011/2012 Adopted FY 2012/2013 Planned 200,000 140,000 26,000 20,000 0 6 100% 100% FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,564,595 752,147 2,752,662 732,351 2,899,070 753,572 3,316,742 3,485,013 3,652,642 1,176 367,148 6,500 316,100 11,300 311,300 368,324 322,600 322,600 Program Funding by Source Revenues Miscellaneous Revenue Charges for Services Operating Revenue Sub-Total 14-67 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Natural Resources, Parks & Recreation Program: Recreation 2,948,418 3,162,413 3,330,042 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 3,316,742 3,485,013 3,652,642 79.2 76.2 78.1 General Fund Support Program Staffing FTEs 14-68 Pima County FY 2012/2013 Adopted Budget Office of Sustainability & Conservation Expenditures: 291,969 Revenues: FTEs 357,188 13.9 Function Statement: Ensure that social, environmental, and economic dimensions of sustainability policy adopted by the Board of Supervisors are considered and incorporated into County planning, projects, and development. Mandates: None Note: As part of the reorganization of various administrative functions by the County Administrator, the Cultural Resources Division of the Public Works Administration Department; the Office of Conservation, Science, and Environmental Policy; and the Sustainability Program from the County Administrator Department were consolidated into the Office of Sustainability and Conversation in the Public Works functional area. Note: Expenditure percentages for Conservation Science, Cultural Resource, and Sustainability are shown only for illustrative purposes, as all of the costs of these programs except $286,975 are transferred to other Public Works Departments and $4,994 remain in grants programs. Expenditures by Program Sustainability Programs 12.11% Conservation Science 35.23% Office of Sustainability & Conservation 22.28% Cultural Resources & Historic Preservation 30.38% Sources of All Funding Royalties 0.34% General Fund Support 19.34% Grants 23.73% Absorbed by other PW Depts. 56.59% 14-69 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Office of Sustainability and Conservation FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Conservation Science Culteral Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs (13) 13,762 - 73,870 106,440 83,540 1,426 (79,324) 227,982 141,885 Total Expenditures 13,749 263,850 291,969 Culteral Resources and Historic Preservation Office of Sustainability and Conservation - - 5,000 352,188 Total Revenues - - 357,188 13,749 263,850 281,975 Net Operating Transfers In/(Out) - - (347,194) Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 13,749 263,850 291,969 Conservation Science Culteral Resources and Historic Preservation Office of Sustainability and Conservation Sustainability Programs - 4.0 6.5 1.0 3.9 4.0 4.0 2.0 Total Staffing (FTEs) - 11.5 13.9 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 14-70 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Conservation Science Function Provide leadership, guidance, and innovative science products to achieve consistent implementation of the County's policies for the natural environment and to help ensure that the biological goal of the Sonoran Desert Conservation Plan (SDCP) is met. Description of Services Refine departmental procedures, programs, and requirements to accomplish SDCP goals and maintain compliance with the Section 10 permit. Implement the County's Ecological Monitoring Program. Review state, federal, and large-scale private proposals that may potentially impact the natural and biological resources. (Note: As part of the reorganization of various administrative functions by the County Administrator, the Cultural Resources Division of the Public Works Administration Department; the Office of Conservation, Science, and Environmental Policy; and the Sustainability program within the County Administrator Department were consolidated into the new Office of Sustainability and Conservation in the Public Works Functional Area. The historical information of this program is embedded in the County Administrator Program of the County Administrator.) Program Goals and Objectives - Improve County decisions by providing the best-available natural resource information, including status and trends of key - Integrate SDCP goals and objectives with County planning efforts and procedural requirements - Establish parity between natural resource and biological conservation requirements applied to County operations and regulation of private entities - Oversee implementation of the County's Multi-Species Conservation Plan Program Performance Measures Draft of Environmental Impact Statement prepared; Public comments addressed Ecological Monitoring Plan with data management completed Public comments addressed Departmental responsibilities for Multi-species Conservation Plan finalized FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned n/a yes yes n/a n/a n/a yes yes n/a yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - 73,870 74,711 28,144 - 73,870 102,855 General Fund Support - 73,870 102,855 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - 73,870 102,855 4.0 3.9 Program Staffing FTEs - 14-71 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Culteral Resources and Historic Preservation Function Provide management, technical, and administrative services to all County departments and the public ensuring compliance with federal, state, and County historic preservation laws and policies. Manage County historic preservation bond projects. Promote cultural resource conservation and implement historic preservation projects throughout Pima County. Description of Services Review all County Capital Improvement Program projects and private sector development proposals and plans. Manage and protect County owned cultural resources. Procure and administer grants, provide public information and heritage education, develop and implement Sonoran Desert Conservation Plan (SDCP) policies for cultural resources and ranching, develop and implement 1997 and 2004 bond program historic preservation projects, and assist designation of the Santa Cruz Valley National Heritage Area. Implement inventory, evaluation, impact assessments, and mitigation as necessary. (Note: As part of the reorganization of various administrative functions by the County Administrator, the Cultural Resources Division of the Public Works Administration Department; the Office of Conservation, Science, and Environmental Policy; and the Sustainability Program within the County Administrator Department were consolidated into the new Office of Sustainability and Conservation in the Public Works Functional Area. For historical information, see the Cultural Resources Program in Public Works Administration.) (Note: Except for the Program Expenditures by Object listed below, a portion of the program's expenditures will be allocated to the other departments in the Public Works functional area.) Program Goals and Objectives - Review and ensure compliance of County and private sector development projects - Define project scopes of work for cultural resources services contracts - Develop plans for Cultural Resources and Open Space preservation Program Performance Measures Preservation bond funds expended Compliance actions for County projects reviewed Compliance reviews for private development reviews FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned n/a n/a n/a $3,463,311 125 100 $1,088,715 150 125 FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures (13) 106,440 - 64,095 24,603 (13) 106,440 88,698 Miscellaneous Revenue - - 5,000 Operating Revenue Sub-Total - - 5,000 Program Funding by Source Revenues 14-72 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Culteral Resources and Historic Preservation (13) 106,440 83,698 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding (13) 106,440 88,698 6.5 4.0 General Fund Support Program Staffing FTEs - 14-73 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Office of Sustainability and Conservation Function Provide leadership in policy development and implementation and provide administrative and special technical support to Office of Sustainability and Conservation programs. Description of Services Oversee conservation and sustainability policy development and implementation, provide community relations, administrative support, contract management, and general office support for the following programs: Conservation Science, Cultural Resources, and the Sustainability Program. Program Goals and Objectives - Ensure County sustainability and conservation efforts are consistent with County policies and promote their implementation in County operations and in the community - Establish parity between conservation requirements applied to County policies and promote their implementation in County operations and in the community - Provide administration, budget, procurement, and technical support to each program in Office of Sustainability and Conservation Program Performance Measures Multi-department projects undertaken Multi-department projects completed on schedule Budget execution monitoring for all major organizational units FY 2010/2011 Actual FY 2011/2012 Estimated n/a n/a n/a n/a n/a n/a FY 2010/2011 Actual FY 2012/2013 Planned 7 7 4 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures (3,960) 17,722 - 44,276 20,775 13,762 - 65,051 Intergovernmental - - 352,188 Grant Revenue Sub-Total - - 352,188 13,762 - 60,057 Net Operating Transfers In/(Out) - - (347,194) Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 13,762 - Program Funding by Source Revenues General Fund Support Program Staffing FTEs 4.0 14-74 - 65,051 4.0 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Office of Sustainability and Conservation Program: Sustainability Programs Function Create and maintain a sustainable community by promoting individual well-being and opportunity, sound resource conservation and stewardship, and a strong and diverse economy for all residents. Description of Services Work to enhance sustainable practices and operational efficiency in Pima County. Partner with others to develop innovative programs and activities and incorporate roundtable multi-discipline decision-making into planning and implementation efforts for the workplace, neighborhood, community, and region. (Note: As part of the reorganization of various administrative functions by the County Administrator, the Cultural Resources Division of the Public Works Administration Department; the Office of Conservation, Science, and Environmental Policy; and the Sustainability Program within the County Administrator Department were consolidated into the new Office of Sustainability and Conservation in the Public Works Functional Area. The historical information of this program is embedded in the County Administrator Program of the County Administrator.) Program Goals and Objectives - Coordinate the ongoing implementation of the Sustainable Action Plan for County operations Prepare 'Report Card' on Sustainability goals met through the Action Plan Provide training to County staff on green purchasing and other operational efforts Participate in community outreach and education Integrate sustainability principles into land use planning and County projects Program Performance Measures Annual Sustainability Report Card for County Operations Participation with the Development Services Infrastructure Planning team FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned n/a n/a yes yes yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures - 79,652 3,888 130,435 (95,070) - 83,540 35,365 General Fund Support - 83,540 35,365 Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding - 83,540 35,365 1.0 2.0 Program Staffing FTEs - 14-75 This page intentionally left blank. 14-76 Pima County FY 2012/2013 Adopted Budget Public Works Administration Expenditures: 0 Revenues: FTEs 0 22.0 Function Statement: Provide administrative services, capital project management, and direct the real property activities for the departments within the Public Works functional area. Mandates: None Note: Expenditure percentages for Administration and Real Property are shown only for illustrative purposes, as all of the costs of these programs are transferred to other Public Works Departments. Cultural Resources program has moved to the Ofice of Sustainability and Conservation. Expenditures by Program Administration 27.19% Real Property 50.48% PW Capital Projects Project Management Office 22.33% Sources of All Funding Cost Transfers to Other Public Works Departments 100% 14-77 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Public Works Administration FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Cultural Resources Real Property 2,460 100,769 (2,079) - - Total Expenditures 101,150 - - Administration Cultural Resources Real Property 220 442 3,797 - - Total Revenues 4,459 - - 96,691 - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - 101,150 - - Administration Cultural Resources Real Property 6.0 6.0 18.0 5.0 18.0 4.0 18.0 Total Staffing (FTEs) 30.0 23.0 22.0 Funding by Source Revenues General Fund Support Total Program Funding Staffing (FTEs) by Program 14-78 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Public Works Administration Program: Administration Function Provide administrative direction and support services to departments, primarily, within the Public Works functional area. Description of Services Manage capital projects and provide project management services. Provide administration, management, and planning support to Real Property Services, Geographic Information Services, Capital Improvement Program, and eight departments within the Public Works functional area. Oversee, guide, and direct as necessary the implementation of County policies, financial management of capital projects, and other administrative services. (Note: The program's expenditures will be allocated in full to the other departments in the Public Works functional area. Therefore, all budgeted expenditures will net to zero.) Program Goals and Objectives - Ensure quality public service by providing efficient and effective management services to the Public Works departments - Coordinate efforts of Public Works departments in support of the Public Works mission and vision - Coordinate and facilitate the collaboration between the Public Works departments - Track the number of multi-department projects undertaken - Complete multi-department projects on schedule and within budget - Manage Public Works departments to measurable progress in providing professional, progressive, fiscally responsible, and timely services to Pima County FY 2010/2011 Actual Program Performance Measures Reports obtained from each department detailing activities related to providing progressive, fiscally responsible, and timely services Multi-department projects undertaken Multi-department projects completed on schedule Budget execution monitoring for all major organizational units FY 2011/2012 Estimated FY 2012/2013 Planned 12 12 12 7 7 12 5 5 12 5 5 12 FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 2,460 - 47,356 (47,356) 2,460 - - Miscellaneous Revenue 220 - - Operating Revenue Sub-Total 220 - - Program Funding by Source Revenues 14-79 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Public Works Administration Program: Administration 2,240 - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding 2,460 - - 6.0 5.0 4.0 General Fund Support Program Staffing FTEs 14-80 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Public Works Administration Program: Real Property Function Direct and administer the real property function for Pima County departments. Description of Services Provide appraisal, acquisition, relocation, property management, and property disposal services to Pima County departments. License the use of County rights-of-way for encroachments and utility licenses. Meet Pima County's capital schedule and budget requirements for real property acquisitions and other property management services. (Note: It is intended that the program's expenditures will be allocated in full to the other departments in the Public Works and other functional areas. Therefore, all budgeted expenditures net to zero.) Program Goals and Objectives - Monitor all expenditures and charge expenditures to Public Works and other Pima County departments through management review and approval of all appraisals/nominals, acquisition, and property management activities - Support IT's platform selection team in the search for data base for permitting and land management FY 2010/2011 Actual Program Performance Measures Appraisals/Nominal's reviewed Acquisition agreements reviewed Escrow closings monitored FY 2011/2012 Estimated 185 125 125 FY 2012/2013 Planned 176 219 219 FY 2010/2011 Actual 194 150 150 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 372,297 (374,376) - (47,356) 47,356 (2,079) - - 24 3,705 68 - - 3,797 - - (5,876) - - Net Operating Transfers In/(Out) - - - Fund Balance Decrease/(Increase) - - - Other Funding Sources - - - Total Program Funding (2,079) - - 18.0 18.0 Program Funding by Source Revenues Miscellaneous Revenue Gain or Loss on Disposal of Assets Charges for Services Operating Revenue Sub-Total General Fund Support 18.0 Program Staffing FTEs 14-81 This page intentionally left blank. 14-82 Pima County FY 2012/2013 Adopted Budget Regional Flood Control District Expenditures: 11,457,002 Revenues: FTEs 19,075,328 65.0 Function Statement: Protect public health, safety, and welfare by implementing structural flood control solutions and provide comprehensive nonstructural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County's Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties; 11-257: Flood Water Control Works, Tax Levy; Title 48, Chapter 21: Flood Control Districts; and Pima County Code Title 16: Floodplain and Erosion Hazard Management Expenditures by Program Riparian Protection 11.97% Capital Improvement 11.79% Regulatory 10.63% Support 26.62% Infrastructure 23.08% Hazard Mitigation 15.91% Sources of All Funding Other Revenue 0.87% Property Taxes 99.13% 14-83 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Regional Flood Control District FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Capital Improvement Hazard Mitigation Infrastructure Regulatory Riparian Protection Support 250,336 1,126,559 2,554,946 1,192,247 1,685,479 3,478,215 169,618 1,663,233 3,406,144 1,392,575 1,907,689 3,504,691 1,350,741 1,822,589 2,644,153 1,217,857 1,371,915 3,049,747 Total Expenditures 10,287,782 12,043,950 11,457,002 Capital Improvement Infrastructure Riparian Protection Support 1,675 195 83,291 22,497,780 150,000 20,268,768 75,000 19,000,328 Total Revenues 22,582,941 20,418,768 19,075,328 - - - Net Operating Transfers In/(Out) (7,952,914) (14,056,214) (9,894,272) Fund Balance Decrease/(Increase) (4,342,245) 5,681,396 2,275,946 - - - 10,287,782 12,043,950 11,457,002 Capital Improvement Hazard Mitigation Infrastructure Regulatory Riparian Protection Support 8.0 13.0 13.3 18.0 9.0 9.0 5.0 13.0 14.3 18.0 9.0 8.0 8.0 12.0 12.0 18.0 10.0 5.0 Total Staffing (FTEs) 70.3 67.3 65.0 Funding by Source Revenues General Fund Support Other Funding Sources Total Program Funding Staffing (FTEs) by Program Note: Pursuant to the Intergovernmental Agreement between Pima County and the Regional Flood Control District Cost Sharing Agreement for Cooperative Support Services Contract No. 01-9-P-1359889-0505 (dated May 3, 2005, recorded in Docket 12459 at Page 1313 on May 10, 2005), employees performing work for the Regional Flood Control District are Pima County employees assigned to do work for the Regional Flood Control District. For budgetary purposes only, these employees are shown as FTEs within the Regional Flood Control District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and merit Rules. The Intergovernmental Agreement terminates on May 10, 2015. 14-84 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Flood Control District Program: Capital Improvement Function Manage the development and construction of Capital Improvement Program for the Flood Control District including the initiation, planning, monitoring and control, execution, and closing of District's capital improvement projects. Manage the planning, development, and construction of Major Watercourse Program projects for the Flood Control District including the initiation, planning, field investigations and documentation, design, and construction management of watercourse and river park CIP projects. Description of Services Design and construct flood control improvements along the major watercourses including bank protection, levee, detention basins, environmental restoration, and linear park improvements. Prepare feasibility studies/concept design reports for flood control projects including reports and studies to obtain federal and state funds and grants for flood control and environmental restoration projects. Participate with other agencies and departments for construction of major flood control and environmental restoration projects. Provide comprehensive review and monitoring of construction to ensure project quality and compliance with project specifications. Plan, perform field watercourse and infrastructure investigations, and construct flood control repairs and improvements along the major watercourses including major watercourse channel, bank, and overbank investigations; soil cement bank as-built baseline plans; aerial mapping of major watercourses; channel bank repairs and maintenance improvements; and linear park planning, development and improvements. Prepare feasibility studies, concept design reports, and job order contract packages for major watercourse flood control projects including investigations, reports and project application documents to obtain State and Federal funds for flood control disasters. Participate with other agencies and departments, and the public, for construction of projects involving channel maintenance, channel bank repair, and urban loop linear parks. Provide comprehensive review and monitoring of construction projects for quality assurance and conformance with project specifications. Program Goals and Objectives - Monitor the progress of each project, and control the successful planning, design, construction, and closing of each project - Complete on schedule and budget the four bond projects scheduled for completion in fiscal year 2012/2013 - Construct within 5% of engineer's cost estimate the four bond projects and one non-bond project scheduled for completion in fiscal year 2012/2013 FY 2010/2011 Actual Program Performance Measures Bond projects completed on schedule and budget Projects constructed within 5% of engineer's cost estimate 2004 bond projects completed 0 5 0 FY 2011/2012 Estimated FY 2012/2013 Planned 3 11 3 FY 2010/2011 Actual 2 5 1 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 343,299 (92,963) 271,488 (101,870) 870,741 480,000 250,336 169,618 1,350,741 Miscellaneous Revenue 1,675 - - Other Special Revenue Total 1,675 - - Program Funding by Source Revenues 14-85 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Flood Control District Program: Capital Improvement General Fund Support - - - Net Operating Transfers In/(Out) - - - 248,661 169,618 1,350,741 Other Funding Sources - - - Total Program Funding 250,336 169,618 1,350,741 8.0 5.0 8.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-86 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Flood Control District Program: Hazard Mitigation Function Provide flood hazard mapping and information resources to protect Pima County residents from flooding and associated hazards. Conduct long-range planning services to promote wise and environmentally sound developments in and adjacent to flood hazard areas. Ensure compliance with federal, state, and local regulations for development projects impacting Pima County regional watercourses, floodplains, and riparian areas. Description of Services Provide compliance with floodplain management regulation and emergency preparedness as required by federal and state laws and local mandates. Review plans, issue permits, perform investigations, conduct hydrologic and hydraulic studies, interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Conduct comprehensive river and basin management studies and prepare financial program reports. Coordinate management of the Flood Insurance Rate Maps, the Community Rating System, and flood hazard mitigation and emergency repair activities with the Federal Emergency Management Agency (FEMA). Conduct and review flood insurance studies. Review development plans for compliance with FEMA. Coordinate FEMA approved mapping changes. Participate in the National Flood Insurance Program and the Community Rating Systems. Initiate flood education and awareness activities. Identify, plan, and study needs, prepare plans or studies, develop scopes of works, and oversee work to completion. Prepare the annual report and the Five Year Comprehensive Report. Program Goals and Objectives - Discourage development in flood and erosion hazard areas Encourage natural resource protection Continue participating in the Flood Insurance Program Identify cost-effective solutions to flood and erosion hazards Encourage interagency cooperation Meet or exceed state and federal requirements for preserving and protecting environmental resources including those mandated by the Threatened and Endangered Species Act and the Sonoran Desert Conservation Plan FY 2010/2011 Actual Program Performance Measures Acres of watersheds studied annually to update flood hazard information Linear miles of rivers studied and reviewed annually Development project plans received, logged in, and reviewed within time frame established by Pima County Development Services FEMA reviews received, logged in, and reviewed within a four-week period Floodplain residents that receive informational and/or educational materials, e.g. floodplain map change notices, educational brochures Rezonings and plans that provide for natural washes and preserve floodplains FY 2011/2012 Estimated FY 2012/2013 Planned 180,000 100,000 100,000 265 92% 75 85% 150 100% 85% 86% 100% 70% 75% 100% 80% 80% 80% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 14-87 886,536 240,023 1,079,348 583,885 996,589 826,000 1,126,559 1,663,233 1,822,589 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Flood Control District Program: Hazard Mitigation General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,126,559 1,663,233 1,822,589 Other Funding Sources - - - Total Program Funding 1,126,559 1,663,233 1,822,589 13.0 13.0 12.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-88 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Flood Control District Program: Infrastructure Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive maintenance, operation, and development of flood control infrastructure through a balanced, multi-objective approach to managing regional watercorses, floodplains, and storm water resources. Description of Services Inspect, construct, and maintain flood control facilities. Develop operation and maintenance plans for flood control infrastructure including emergency preparedness and incorporating environmentally sensitive solutions for flood control. Coordinate County maintenance activities with other city, state, and federal departments and agencies. Develop and maintain an asset management program containing a complete inventory of all district flood control and related infrastructure including real property, bank protection, drainage ways, easements, and other flood conveyance structures. Develop plans for the operation and maintenance of the real property including coordination with other County departments and local, state, and federal agencies. Program Goals and Objectives - Provide inspection and maintenance of flood control improvements that embody sound maintenance principles in a cost effective manner - Establish data management procedures that provide support to the various programs within the District including data sources as well as geographic information data sources FY 2010/2011 Actual Program Performance Measures Total assets inventoried District property inventoried in geographical information system (GIS) database Infrastructure assets inventoried in GIS database Infrastructure inventory inspected annually Subdivision Release of Assurance inspections completed within 10 days of request FY 2011/2012 Estimated FY 2012/2013 Planned 5,600 99% 5,800 100% 6,000 100% 100% 66% 100% 100% 66% 110% 100% 66% 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,274,507 1,261,213 19,226 1,665,374 1,740,770 - 1,740,873 903,280 - 2,554,946 3,406,144 2,644,153 195 - - 195 - - - - - (2,688) - - 2,557,439 3,406,144 2,644,153 Other Funding Sources - - - Total Program Funding 2,554,946 3,406,144 2,644,153 13.3 14.3 12.0 Program Funding by Source Miscellaneous Revenue Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-89 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Flood Control District Program: Regulatory Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive compliance plans and customer service programs through a balanced, fiscally responsible, multi-objective approach to managing local and regional watercourses, floodplains, and riparian resources. Description of Services Ensure compliance with floodplain management regulations as required by federal and state laws and local mandates governing floodplains. Implement a regulatory permitting and compliance program to provide information and outreach services that explain floodplain requirements. Review applications, plans, and engineering studies for conformance with standards and requirements, and issue permits if acceptable. Perform site investigations in order to verify that improvements were constructed in compliance with the Floodplain and Erosion Hazard Management Ordinance. Initiate enforcement activities for construction not in compliance. Conduct hydrologic and hydraulic studies. Interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Program Goals and Objectives - Meet or exceed federal and state requirements for floodplain management including those mandated for participation in the National Flood Insurance Program - Ensure that development activities in flood hazard areas are in compliance with federal and state laws and the Floodplain Management Ordinance - Provide floodplain management plans that embody sound engineering principles and preserve natural resources - Provide consistent and comprehensive information regarding flood and erosion hazards, and impacts to riparian areas in order to assist in creating awareness of the issues, and promote development with the least impact within these areas FY 2010/2011 Actual Program Performance Measures Flood Hazard Information Sheets completed Outreach events held to inform residents about flood hazards Certified Flood Managers Floodplain Use Permit applications initially reviewed within 15 business days Complaints responded to within ten business days Completed elevation certificates returned FY 2011/2012 Estimated FY 2012/2013 Planned 1,781 10 13 71% 1,689 10 17 75% 2,000 10 13 100% 83% 75% 80% 88% 100% 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,156,279 35,968 1,342,475 50,100 1,217,857 - 1,192,247 1,392,575 1,217,857 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,192,247 1,392,575 1,217,857 Other Funding Sources - - - Total Program Funding 1,192,247 1,392,575 1,217,857 18.0 18.0 18.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-90 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Flood Control District Program: Riparian Protection Function Enhance floodplain characteristics and ecosystem functions by preserving, protecting, and restoring the natural resources within Pima County including those activities mandated by federal, state, and local regulations. Fulfill the mission set forth by the Pima County Board of Directors in the Sonoran Desert Conservation Plan (SDCP) as it pertains to riparian and water resource protection. Description of Services Manage and administer the riparian protection elements of the SDCP and the Floodplain and Erosion Hazard Management Ordinance (Floodplain Ordinance) through coordination, review, and enforcement of land use improvement plans for both private and public development. Develop, regulate, and enforce riparian measures that serve to preserve and protect valued ecosystem habitat. Oversee the planning, designing, constructing, and maintaining of riparian habitat ecosystem restoration projects. Evaluate and make recommendations on properties for flood-prone, riparian habitat, and open space acquisition. Manage Regional Flood Control District (RFCD) property including unique high value riparian preserves. Participate with other County departments, governmental and nongovernmental entities on riparian area needs, availability, and conservation. Identify concerns surrounding water usage and availability and develop policies that help address these issues. Coordinate with other agencies on the planning, design, construction, operation and maintenance of groundwater recharge projects associated with flood control projects. Review and comment on possible water resource impacts of a proposed development. Determine water needs for existing riparian habitat areas and RFCD ecosystem restoration projects. Maintain, operate, and expand the Automated Local Evaluation in Real Time (ALERT) system to ensure rainfall and stream flow is accurately measured and assessed in real-time. Monitor rainfall and stream flow runoff to determine potential flooding and coordinate with appropriate emergency response agencies during significant events. Provide timely storm related information and system analyses to County personnel and other emergency response agencies. Program Goals and Objectives - Support and ensure compliance with the Floodplain Ordinance and the SDCP as it applies to floodplains, riparian habitat, and RFCD property - Manage RFCD property in a manner that protects and enhances natural resources - Plan, design, construct, and maintain cost effective high valued riparian habitat ecosystem restoration projects - Maintain and operate an integrated flood threat recognition and emergency response system in cooperation with federal, state and local agencies FY 2010/2011 Actual Program Performance Measures Riparian habitat mitigation plan permits inspected annually for regulatory compliance based on the total number of permits issued during the past 5 years Non-functional ALERT field sensor sites repaired or replaced within two weeks, weather, hardware, and access permitting FY 2011/2012 Estimated FY 2012/2013 Planned 10% 10% 10% 100% 95% 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,190,969 494,510 1,354,809 552,880 1,228,915 143,000 1,685,479 1,907,689 1,371,915 Intergovernmental 45,875 - - Grant Revenue Sub-Total 45,875 - - Program Funding by Source Revenues 14-91 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Flood Control District Program: Riparian Protection Miscellaneous Revenue Other Special Revenue Total 37,416 150,000 75,000 37,416 150,000 75,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,602,188 1,757,689 1,296,915 Other Funding Sources - - - Total Program Funding 1,685,479 1,907,689 1,371,915 9.0 9.0 10.0 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-92 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Flood Control District Program: Support Function Direct, lead, and support the district floodplain management and flood control activities in the incorporated and unincorporated areas of Pima County by maintaining a fiscally responsible, environmentally conscientious, and multi-objective approach to managing regional watercourses, floodplains, water resources, and riparian habitats. Description of Services Provide leadership, financial management, and personnel for district operations. Provide direction and set policies for short range and long range regional flood control planning. Provide administrative support services to procure, manage, and audit contracts and services for the district. Ensure that the district activities conform to federal and state laws, flood insurance standards, and floodplain management goals. Ensure the District meets the Federal Emergency Management Agency (FEMA) goals for local flood control activities and programs to prevent flood damage and mitigate potential flood hazards resulting in lower flood insurance rates to residents and businesses and making the community eligible for flood mitigation grants and disaster assistance. Program Goals and Objectives - Operate the District in a responsible manner that is protective of public safety, reduces future flood hazards, and meets Federal Flood Insurance Program goals - Be rated as a top community, class 5 or better, in floodplain management and flood prevention as determined by FEMA Community Rating System allowing residents and businesses to obtain flood insurance premium discounts - Conduct an outreach program to inform property owners about their susceptibility to flooding and increase the number of flood insurance policies in Pima County to a minimum of 3,100 - Provide up-to-date, accurate floodplain information to the general public and municipalities in the County including providing digital mapping and GIS information on floodplains, water resources, and associated comprehensive planning data for flood control - Provide a regional flood control plan and long-term flood prevention strategy and implementation plan FY 2010/2011 Actual Program Performance Measures Divisions that developed a one-year and five-year operating plan FEMA's community class rating for Pima County Total Flood Insurance policies in Pima County Projects with no discrepancies in schedule or budget Savings on Flood Insurance premiums in Pima County 4 5 2,483 95% 25% FY 2010/2011 Actual FY 2011/2012 Estimated 4 5 3,100 92% 25% FY 2011/2012 Adopted FY 2012/2013 Planned 5 5 3,100 100% 25% FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 1,310,701 2,167,514 1,469,485 2,035,206 877,916 2,171,831 3,478,215 3,504,691 3,049,747 22,275,437 6,506 1,540 60,304 69,796 13,300 70,897 20,178,268 30,500 35,000 25,000 18,909,828 30,500 35,000 25,000 Program Funding by Source Revenues Property Taxes Intergovernmental Licenses & Permits Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Charges for Services 14-93 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Flood Control District Program: Support Other Special Revenue Total 22,497,780 20,268,768 19,000,328 - - - (7,950,226) (14,056,214) (9,894,272) (11,069,339) (2,707,863) (6,056,309) Other Funding Sources - - - Total Program Funding 3,478,215 3,504,691 3,049,747 9.0 8.0 5.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-94 Pima County FY 2012/2013 Adopted Budget Regional Wastewater Reclamation Expenditures: 165,624,418 Revenues: FTEs 181,919,681 506.5 Function Statement: Protect the public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, 11-264: Authority to operate a sewage system; liens; sewage system fees; Title 14, Chapter 14: Sanitary Districts; and Pima County Code Title 7: Environmental Quality, 7.21: Liquid Waste Note: This presentation does not include approximately $238 million of capital projects for the fiscal year 2012/2013 listed in the Capital Improvement Program but the Sources of Funding will include revenue and other funding sources for those capital projects. Expenditures by Program Conveyance System 7.95% Treatment Operations 19.24% Planning & Engineering 5.80% Regional Wastewater Reclamation Admin 67.01% Sources of All Funding Other Revenue 2.80% Connection Fees 4.56% Sewer System Revenue Bonds 49.73% Sewer User Fees 42.91% 14-95 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Regional asteater Reclamation FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Administration Coneyance System Planning ' "ngineering Treatment Operations 61,198,338 12,105,024 11,049,801 29,594,734 103,554,498 11,144,337 8,917,071 30,437,642 110,990,370 13,163,334 9,603,441 31,867,273 113,947,897 154,053,548 165,624,418 Administration Planning ' "ngineering Treatment Operations 153,813,532 772 50,933 166,423,553 - 181,919,681 - Total Revenues 153,865,237 166,423,553 181,919,681 - - - #599,133) #618,385) #30,691,113) #228,478,207) #241,751,620) #345,604,150) Other Funding Sources 189,160,000 230,000,000 180,000,000 Total Program Funding 113,947,897 154,053,548 165,624,418 Administration Coneyance System Planning ' "ngineering Treatment Operations 98.1 107.0 101.6 213.0 97.1 108.0 91.7 215.0 103.7 108.0 96.8 198.0 Total Staffing (FTEs) 519.7 511.8 506.5 Total Expenditures Funding by Source Revenues General Fund Support Net Operating Transfers In/#Out) Fund Balance Decrease/#Increase) Staffing (FTEs) by Program 14-96 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Administration Function Direct department operations and planning. Coordinate administrative support services for the department. Provide technical and regulatory compliance services for wastewater treatment facilities. Description of Services Supervise, monitor, direct department operations, annual budget planning, strategic planning, and process improvement planning. Coordinate community, security, quality, and employee services for the department. Assist with the development of the department's financial plan and rate increase proposals, identify and secure alternative funding sources (grants or system development funds), and recommend funding needed from bond sales to ensure capital project construction is not compromised and the Regional Optimization Master Plan (ROMP) compliance schedule is met. Prepare annual operations and maintenance budget and provide supporting justification. Operate a state licensed laboratory to test samples for regulatory compliance. Collect samples and prepare requisite reports and submittals in accordance with federal and state permit requirements. Administer regulatory compliance and permitting programs including inspection of industrial sites requiring wastewater control. Conduct operational and technical training programs and activities. Approve administrative appeals, claims and other financial transactions. (Note: This presentation does not include approximately $238 million of capital projects for fiscal year 2012/2013 listed in the Capital Improvement Program but the Sources of Funding will include revenue and other funding sources for those capital projects.) Program Goals and Objectives - Coordinate administrative and departmental employee services - Meet federal and state permit reporting requirements for wastewater treatment facilities - Obtain at least 24,000 quality assured regulatory compliance samples for the environmental laboratory FY 2010/2011 Actual Program Performance Measures Regulatory compliance samples obtained Permit reporting requirements met 23,883 100% FY 2010/2011 Actual FY 2011/2012 Estimated 24,876 100% FY 2011/2012 Adopted FY 2012/2013 Planned 25,015 100% FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Debt Service Contra Assets Depreciation Total Program Expenditures 9,306,040 5,047,893 (1,043,724) 16,348,088 31,540,041 9,869,826 10,916,929 22,430 49,763,557 (22,430) 33,004,186 9,701,403 11,225,311 102,000 59,655,820 (102,000) 30,407,836 61,198,338 103,554,498 110,990,370 15,525 14,606 1,154,973 621,761 4,027,186 147,979,481 18,600 24,262 82,000 399,208 6,000,000 159,899,483 18,600 24,262 1,122,656 1,449,066 7,045,000 172,260,097 153,813,532 166,423,553 181,919,681 Program Funding by Source Licenses & Permits Fines & Forfeits Miscellaneous Revenue Investment Earnings Capital Contributions Charges for Services Other Revenue Total 14-97 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Administration General Fund Support - - - Net Operating Transfers In/(Out) - - (30,434,913) (281,775,194) (292,869,055) (400,494,398) Other Funding Sources 189,160,000 230,000,000 180,000,000 Total Program Funding 61,198,338 103,554,498 110,990,370 98.1 97.1 103.7 Fund Balance Decrease/(Increase) Program Staffing FTEs 14-98 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Conveyance System Function Provide the community with an environmentally sound, effective, and efficient sanitary sewage conveyance system. Description of Services Provide inspection services to repair, rehabilitate, and/or construct sanitary sewage collection, conveyance, treatment, disposal or reuse, and odor control facilities in compliance with federal, state, and local regulatory requirements. Maintain ISO 9001 Quality, ISO 14001, Environmental, and Occupational Health and Safety Assessment Series (OHSAS), and 18001 certifications to ensure the highest operating standards in the quality of service, environmental protection, and occupational health and safety are continually met. Pursuant to the department's Capacity Management Operations and Maintenance Plan, maintain a proactive, comprehensive, and permit driven preventive maintenance program for approximately 3,500 miles of public gravity sanitary sewers and 29 public wastewater pumping systems throughout the 420 square mile public sewerage service area of eastern Pima County. Program Goals and Objectives - Operate the sanitary sewage conveyance system (gravity and pumping systems) effectively, efficiently, and in compliance with Federal and state mandates and regulations - Continue to increase the number of feet included in preventative maintenance for sewer-lines - Operate and maintain 3 in-house Closed Circuit Televising (CCTV) units and administration of $1.25 million out-side vendor CCTV service contract until Capacity, Management, Operations & Maintenance (CMOM) goals are obtained for this program - Respond efficiently and effectively to customer service requests - Maintain an effective vector control program utilizing in-house and contract services - Provide treatment applications to at least 50% of the conveyance system manholes annually - Maintain an effective and efficient Odor Abatement Program to significantly minimize odors system wide (treatment facilities and Conveyance system) through continuous improvement of Chemical Dosing Units (CDU) and effective monitoring - Reduce the number of odor complaint phone calls - Provide public sewage conveyance facilities (gravity and pumping) that are reliable and adequate to minimize the Unintended/unauthorized releases of sewage to the environment (sanitary sewer overflow) - Reduce sanitary sewer overflows Program Performance Measures Sanitary sewer overflows Feet of sewer system receiving preventative maintenance Odor complaint phone calls Information requests provided in the same day ISO/Occupational Health and Safety Assessment Series Audit Compliance FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 66 11,959,000 385 100% 100% 60 11,806,080 362 100% 100% 55 12,000,000 350 100% 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Total Program Expenditures 14-99 5,891,814 5,159,767 1,053,443 - 6,424,914 4,719,423 126,567 (126,567) 6,567,657 6,595,677 364,745 (364,745) 12,105,024 11,144,337 13,163,334 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Conveyance System Program Funding by Source - - - (4,027) (5,551) (211,200) 12,109,051 11,149,888 13,374,534 Other Funding Sources - - - Total Program Funding 12,105,024 11,144,337 13,163,334 107.0 108.0 108.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-100 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Planning & Engineering Function Provide wastewater planning, engineering, and Capital Improvement Program (CIP) project delivery services. Description of Services Provide project planning, project management, program oversight/coordination, and construction management services for the department's CIP. Provide sewer construction inspection services. Provide engineering review of development sewer projects. Manage system models, system design standards, and engineering projects of a technical nature. Maintain infrastructure maps and provide specialized maps for department and County presentations. Develop and maintain a regional long-range facility plan. Support development activity through sewer capacity analysis, sewer plan reviews, utility coordination, and acceptance of public sewers. Program Goals and Objectives - Develop, initiate, manage, and complete CIP projects efficiently FY 2010/2011 Actual Program Performance Measures CIP projects completed in Fiscal Year FY 2011/2012 Estimated 14 FY 2012/2013 Planned 6 FY 2010/2011 Actual 39 FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Total Program Expenditures 6,280,736 4,733,155 35,910 - 6,497,892 2,419,179 255,000 (255,000) 6,597,147 3,006,294 25,000 (25,000) 11,049,801 8,917,071 9,603,441 Miscellaneous Revenue 772 - - Other Revenue Total 772 - - - - - (591,922) (612,834) - 11,640,951 9,529,905 9,603,441 Other Funding Sources - - - Total Program Funding 11,049,801 8,917,071 9,603,441 101.6 91.7 96.8 Program Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-101 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Regional Wastewater Reclamation Program: Treatment Operations Function Protect the public health and the environment through the operation and maintenance of wastewater treatment facilities that comply with federal and state laws. Description of Services Operate and maintain wastewater treatment facilities to treat over 24 billion gallons of sanitary sewage annually including associated biosolid facilities. Implement, in partnership with the Compliance and Regulatory Affairs Office (CRAO), and the Environmental Protection Agency (EPA) mandated industrial pretreatment program through permitting, inspection, sampling, and enforcement. Conduct investigations and studies on treatment related issues and concerns. Program Goals and Objectives - Generate and maximize utilization of renewable resources including biogas Treat over 24 billion gallons of sanitary sewage annually in compliance with federal and state laws Exceed the mandated biochemical oxygen demand removal rate of 93% Effectively operate the treatment facilities to ensure that permit limits are met - Prevent pass through, interference, and upset at the Publicly Owned Treatment Works (POTW) - Meet all regulatory compliance and reporting requirements for treatment and disposal of biosolids Program Performance Measures Cubic feet of methane converted to energy Billion gallons of wastewater treated annually Reportable environmental exceedences Biochemical oxygen demand removal rate FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 193,465,009 23 11 97% 190,000,000 24 12 96% 200,000,000 24 10 96% FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Contra Assets Depreciation Total Program Expenditures 13,119,249 14,515,757 1,959,728 - 13,238,073 17,199,569 1,306,000 (1,306,000) - 12,325,709 17,204,147 1,815,998 (1,815,998) 2,337,417 29,594,734 30,437,642 31,867,273 Miscellaneous Revenue Other Revenue Total 50,933 - - 50,933 - - General Fund Support - - - (3,184) - (45,000) 29,546,985 30,437,642 31,912,273 Other Funding Sources - - - Total Program Funding 29,594,734 30,437,642 31,867,273 213.0 215.0 198.0 Program Funding by Source Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-102 Pima County FY 2012/2013 Adopted Budget Solid Waste Management Expenditures: 6,850,000 Revenues: FTEs 4,391,000 27.1 Function Statement: Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269 Recycling and Waste Reduction; Title 49, Chapter 4: Solid Waste Management; and Pima County Code Title 7: Environmental Quality, 7.25: Waste Collection; 7.29: Solid Waste; and 7.33: Removal of Rubbish, Trash Weeds, Filth, and Debris Expenditures by Program Development, Closure, and Remediation 0.20% Community Services 3.45% Resource Management 14.17% Waste Management 82.18% Sources of All Funding Fund Balance Decrease 35.90% Department Revenue 64.10% 14-103 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Solid Waste FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Community Services Development, Closure and Remediation Resource Management Waste Management 223,274 1,588 702,674 4,447,861 216,000 4,000 1,063,000 5,164,000 236,000 14,000 970,800 5,629,200 Total Expenditures 5,375,397 6,447,000 6,850,000 Community Services Resource Management Waste Management 2,074 38,914 4,796,357 6,000 4,241,000 6,000 4,385,000 Total Revenues 4,837,345 4,247,000 4,391,000 - - - 1,500,000 - - (961,948) 2,200,000 2,459,000 - - - 5,375,397 6,447,000 6,850,000 Community Services Development, Closure and Remediation Resource Management Waste Management 8.0 25.5 8.0 20.5 0.1 0.1 5.4 21.5 Total Staffing (FTEs) 33.5 28.5 27.1 Funding by Source Revenues General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 14-104 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Solid Waste Program: Community Services Function Provide funding, using Solid Waste tipping fees if available, for the Pima County Department of Environmental Quality Wildcat Dump Program. Provide staffing and equipment to support the Wildcat Dump Program. Description of Services Provide bins and drivers at no charge and waive tipping fees for organized Board of Supervisors clean up requests, and the Pima County Department of Environmental Quality Wildcat Dump Program. Provide funding, if available, for the Wildcat Dump Program. Program Goals and Objectives - Keep Pima County clean - Investigate illegal dumping sites - Provide resources, if available, to support Wildcat Dump clean up operations Program Performance Measures Funding provided for Wildcat Dump Program Illegal dumping sites investigated Illegal waste removed from public lands (tons) FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $220,990 850 61 $216,000 800 45 $236,000 800 45 FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 88,023 135,251 91,319 124,681 103,788 132,212 223,274 216,000 236,000 2,068 6 - - 2,074 - - General Fund Support - - - Net Operating Transfers In/(Out) - - - 221,200 216,000 236,000 Other Funding Sources - - - Total Program Funding 223,274 216,000 Program Funding by Source Revenues Fines & Forfeits Miscellaneous Revenue Other Special Revenue Total Fund Balance Decrease/(Increase) - Program Staffing FTEs 14-105 - 236,000 0.1 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Solid Waste Program: Development, Closure and Remediation Function Plan and manage all Solid Waste development, closure, temporary closure, and remediation activities. Closure indicates that a landfill facility, or a portion of a landfill facility, has reached capacity, stopped receiving waste, and disposal operations have ceased. Closure refers to all closure and post-closure activities. Temporary closure indicates landfill has remaining capacity and may not receive waste for a period of time. Remediation includes investigation, design, and construction for remedial activities associated with waste sites. Description of Services Implement requisite facility development and interim closure activities at County landfills. Plan and manage remediation services to include investigation, design, and construction. Track waste management capacity and remediation services capability. Plan and manage the development, expansion, closure, temporary closure, and required remediation at County landfills. Program Goals and Objectives - Complete monthly waste data tracking - Update landfill forecasts semi-annually - Monitor groundwater wells and gas probes Program Performance Measures Groundwater wells and gas probes monitored Monthly waste data tracking completed Landfill forecasts updated semi-annually FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned 42 yes yes 42 yes yes 42 yes yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 672 916 1,588 2,412 3,596 10,404 1,588 4,000 14,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - 1,588 4,000 14,000 Other Funding Sources - - - Total Program Funding 1,588 4,000 Fund Balance Decrease/(Increase) - Program Staffing FTEs 14-106 - 14,000 0.1 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Solid Waste Program: Resource Management Function Provide management, procurement, and administrative support services. Description of Services Manage department administration. Program Goals and Objectives - Provide administration for integrated solid waste management development, operations, landfill facilities closure, temporary closure, and post-closure activities - Project equipment funding and request replacement - Manage staffing and administrative resources Program Performance Measures Invoices prepared by 5th of each month Equipment plan updated Long range staffing plan updated FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned yes no no yes no no yes no no FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 382,010 320,664 431,758 631,242 516,358 454,442 702,674 1,063,000 970,800 17 4,022 31,500 3,375 100 4,000 1,900 6,000 - 38,914 6,000 6,000 - - - 1,500,000 - - (836,240) 1,057,000 964,800 Other Funding Sources - - - Total Program Funding 702,674 1,063,000 970,800 8.0 8.0 5.4 Program Funding by Source Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Charges for Services Other Special Revenue Total General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-107 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Solid Waste Program: Waste Management Function Perform integrated waste management at all Pima County solid waste facilities. Plan and implement temporary landfill closures and consolidation of services at remaining solid waste acceptance facilities. Description of Services Provide landfill, transfer station, and recycling operations including waste tire collection and recycling. Prepare annual Solid Waste Development Plan update. Program Goals and Objectives - Provide long term integrated solid waste management services - Develop, operate, and close facilities to meet County needs in compliance with applicable laws and regulations FY 2010/2011 Actual Program Performance Measures Accidents resulting in lost time Landfills operated Transfer stations operated Rural collection centers operated Waste tonnage handled Tire Tonnaga recycled Other materials tonnage recycled Arizona Department of Environmental Quality inspections passed FY 2011/2012 Estimated 2 3 2 4 77,500 12,772 814 100% FY 2012/2013 Planned 2 3 2 4 78,000 12,500 700 75% FY 2010/2011 Actual 0 3 2 4 80,000 12,500 700 100% FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 1,161,816 3,286,045 - 1,212,229 3,851,771 100,000 1,181,702 4,147,498 300,000 4,447,861 5,164,000 5,629,200 1,092,320 58,511 7,729 3,637,797 1,050,000 35,500 6,000 3,149,500 1,050,000 50,700 6,000 3,278,300 4,796,357 4,241,000 4,385,000 General Fund Support - - - Net Operating Transfers In/(Out) - - - (348,496) 923,000 1,244,200 Other Funding Sources - - - Total Program Funding 4,447,861 5,164,000 5,629,200 25.5 20.5 21.5 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Investment Earnings Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-108 Pima County FY 2012/2013 Adopted Budget Transportation Expenditures: 38,918,936 Revenues: FTEs 65,198,885 297.7 Function Statement: Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County's street and highway system. Review and regulate new land development relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities management/geographic information system. Continue implementation and development of the records modernization program. Mandates: ARS Title 28, Chapter 19: County Highways; and Pima County Code Title 10: Traffic and Highways Expenditures by Program Transportation Grants 2.27% Transportation Infrastructure 6.45% Director's Office and Support Services 27.12% Systems, Operations and Maintenance 64.16% Sources of All Funding General Fund Subsidy 13.43% Other Revenue 2.11% Highway User Revenue 47.10% Federal/State/City Grants 22.12% Shared Vehicle License Tax 15.24% 14-109 Pima County FY 2012/2013 Adopted Budget Department Summary by Program Department: Transportation FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Expenditures by Program Support Serices Group System Operations and (aintenance Transportation Grants Transportation Infrastructure 8,802,357 24,621,895 250,986 877,110 10,300,549 23,905,697 553,000 1,993,995 10,552,936 24,970,277 884,000 2,511,723 Total Expenditures 34,552,348 36,753,241 38,918,936 Support Serices Group System Operations and (aintenance Transportation Grants Transportation Infrastructure 50,828,451 778,391 145,836 961,749 46,990,953 641,752 552,800 856,581 47,288,138 144,500 16,667,128 1,099,119 Total Revenues 52,714,427 49,042,086 65,198,885 - - - "10,672,350) "19,379,078) "28,780,566) "7,489,729) 7,090,233 2,500,617 - - - 34,552,348 36,753,241 38,918,936 Support Serices Group System Operations and (aintenance Transportation Infrastructure 28.4 171.7 95.5 26.2 172.0 96.5 28.2 173.0 96.5 Total Staffing (FTEs) 295.6 294.7 297.7 Funding by Source Revenues General Fund Support Net Operating Transfers In/"Out) Fund Balance Decrease/"Increase) Other Funding Sources Total Program Funding Staffing (FTEs) by Program 14-110 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Transportation Program: Support Services Group Function Provide leadership and support to the department in the areas of strategic planning and capital programming, administration, intergovernmental relations, environmental compliance, finance, real property, and technical services. Description of Services Provide direction and leadership to organize, manage, and administer the activities of the department management and staff. Implement departmental procedures consistent with County ordinances, policies, and directives. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Act as the primary liaison with the community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, department review, and comment on key state and federal legislation. Provide training and consultation on process improvement, planning, and organizational development. Ensure appropriate compliance of the department's activities with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, and advisory and defense support of departmental tort related claims and lawsuits. Provide Capital Improvement Plan (CIP) administrative management services including documentation of CIP project expenditures and project progress, development of reimbursement requests from federal, state, and local agencies, and compilation of audit files/audit capable documentation. Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget - Provide financial data for the County's CIP within four weeks of obtaining quarterly actual expenditures - Continue the development and implementation of a strategic plan ensuring alignment with the policies, ordinances, and directives of the Board of Supervisors, the County Administrator, and the Deputy County Administrator for Public Works - Plan, schedule, and lead all department Planning and Quality Council sessions - Develop and retain a high performing workforce - Provide consistent technical and personal development skills training and coaching within the divisions throughout the year - Meet customer requests by completing acquisitions and giving possession of property to customers for facility development - Track the number of appraisals and acquisitions per year - Provide premier customer service by promptly responding to all constituent inquiries and concerns and requests from the Board of Supervisors, the County Administrator, and the Deputy County Administrator for Public Works - Track and respond to each inquiry, concern, or request received within 24 hours of receipt FY 2010/2011 Actual Program Performance Measures Constituent inquiries and concerns received Technical assistance and/or environmental documents reviewed annually Constituent inquiries and concerns responded to or resolved within 24 hours of receipt Introduced bills having an impact on the department that receive divisional review and are reported in writing to the Chief Deputy County Administrator Quarterly financial data updates provided to the County's CIP unit within 4 weeks of obtaining the quarterly actual expenditures 14-111 FY 2011/2012 Estimated FY 2012/2013 Planned 6,800 321 6,800 300 7,000 250 95% 95% 100% 100% 100% 100% 100% 100% 100% Pima County FY 2012/2013 Adopted Budget Program Summary Department: Transportation Program: Support Services Group FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 4,140,572 4,645,861 15,924 4,609,223 5,691,326 - 4,808,131 5,744,805 - 8,802,357 10,300,549 10,552,936 50,459,963 23,305 120,548 142,967 2,923 78,745 46,738,197 27,600 99,000 117,156 9,000 46,964,305 35,000 143,833 120,000 25,000 50,828,451 46,990,953 47,288,138 - - - Net Operating Transfers In/(Out) (13,494,750) (22,159,142) (17,449,963) Fund Balance Decrease/(Increase) (28,531,344) (14,531,262) (19,285,239) Other Funding Sources - - - Total Program Funding 8,802,357 10,300,549 10,552,936 28.4 26.2 28.2 Program Funding by Source Revenues Intergovernmental Licenses & Permits Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Charges for Services Other Special Revenue Total General Fund Support Program Staffing FTEs 14-112 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Transportation Program: System Operations and Maintenance Function Operate and maintain a safe and efficient transportation system including roadway infrastructure, traffic control systems, bicycle and pedestrian facilities, Ajo airport, transit services, and engineering information management services. Description of Services Perform routine pavement maintenance to ensure safe driving surfaces for vehicles. Perform road grading, shoulder grading and repair, pothole patching, street sweeping, vegetation management, storm cleanup, snow and ice control, emergency response, and other incidental support functions. Provide roadway surface treatments to enhance, preserve, and improve the existing infrastructure. Provide drainage maintenance services under assignment from the Regional Flood Control District. Install and maintain active traffic control systems (signing, striping, signals, and street lighting) to safely and efficiently control and monitor the traffic flow of vehicle drivers, pedestrians, and bicyclists. Respond to citizen traffic concerns with appropriate studies. Perform planning and design reviews for new roadway projects related to the County's roadway network; partner with residents to minimize traffic impacts in neighborhoods; and actively participate in the regional Intelligent Transportation System (ITS) led by the Pima Association of Governments (PAG). Establish necessary safety projects; develop scope and program priority of projects; and send to Infrastructure Group to contract out projects for design and construction. Administer Pima County impact fee program. Identify and implement bikeway and pedestrian projects; administer the county Safe Routes to School Program; and provide bicycle safety classes. Provide transportation review for proposed re-zonings and comprehensive plan amendments. Maintain the County's Major Streets and Scenic Routes Plan and provide long range transportation planning. Manage design and construction of projects using funding and priorities from the Department DOT-57 program, the PAG Regional Transportation Authority (RTA) program, and traffic and impact fees. Provide rural public transit and special needs services in unincorporated Pima County. Identify, implement, and integrate automated systems and tools to facilitate department mandated functions. Provide Engineering Information Management services, data conversion and storage along with related services and support to Pima County departments. Maintain a records modernization program. Program Goals and Objectives - Investigate, study, and respond to inquiries from internal and external customers in a timely manner regarding the safe and efficient traffic flow on the Pima County roadway network - Investigate citizen requests and take action to deliver appropriate services within eight weeks - Investigate Board of Supervisor (BOS) requests and take action to deliver appropriate services within four weeks - Reduce stops and delays to drivers on Pima County arterial roadways in the County and across jurisdictional boundaries - Make Pima County roads safer to walk, bicycle, and drive on - Reduce three year rolling average fatal crashes on Pima County roadway system each year - Coordinate engineering and enforcement functions through monthly meetings with Sheriff's Operations Bureau - Provide annual update to Safety Management System report by August 31 of each year - Provide for the safe and efficient movement of people, goods, and services by performing routine roadway and bridge maintenance - Perform at least 65 percent of required routine maintenance such as road grading, shoulder grading, and street sweeping on regular established cycle times - Perform at least 16,000 sign item actions each year - Perform at least 800 sign maintenance services calls each year - Preserve, improve, and extend the useful life of roadway facilities in such a manner that the facility is maintained in a condition as near as originally constructed as possible - Increase preventive surface treatments of roadway facilities every year - Provide safe and reliable public transit in unincorporated Pima County 14-113 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Transportation Program: System Operations and Maintenance - Provide up-to-date and accurate engineering management information - Apply GIS data updates utilizing automated processes and modern spatial data technology within a month after logging data into the GIS project tracking system - Improve the accuracy and information content of GIS data layers through the integration of GPS and digital imagery by establishing and maintaining open relationship with GIS data providers within the region Program Performance Measures RTA and grant funding secured for bicycle/pedestrian facilities and safety programs Signal maintenance service calls performed Sign item actions performed Routine roadway maintenance activities performed by established cycle times Safety Management System report updated by August 31 Roadways receiving annual surface treatments Citizen requests investigated within eight weeks BOS requests investigated within four weeks Engineering and enforcement coordination meetings with Sheriff's Office Bureau conducted FY 2010/2011 Actual FY 2011/2012 Estimated FY 2012/2013 Planned $2,700,100 $3,008,000 $2,750,000 779 13,745 59% 800 16,125 60% 800 16,000 60% 100% 3% 75% 75% 100% 100% 0% 75% 75% 100% 100% 0% 75% 75% 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 9,385,934 15,129,697 106,264 9,538,801 14,300,486 66,410 9,790,422 14,624,855 555,000 24,621,895 23,905,697 24,970,277 618,358 1,935 125,791 362 31,945 520,697 2,000 71,900 675 46,480 2,000 120,850 21,650 778,391 641,752 144,500 Program Funding by Source Revenues Intergovernmental Licenses & Permits Miscellaneous Revenue Investment Earnings Gain or Loss on Disposal of Assets Charges for Services Other Special Revenue Total 14-114 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Transportation Program: System Operations and Maintenance - - - 2,822,400 2,780,064 - 21,021,104 20,483,881 24,825,777 Other Funding Sources - - - Total Program Funding 24,621,895 23,905,697 24,970,277 171.7 172.0 173.0 General Fund Support Net Operating Transfers In/(Out) Fund Balance Decrease/(Increase) Program Staffing FTEs 14-115 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Transportation Program: Transportation Grants Function Statement Protect the interests of the Transportation Department by affording centralized coordination of all grant financial activity. Description of Services Ensure intergovernmental financial document quality, coordination, department review by ensuring compliance with State and Federal regulations. Provide Capital Improvement Plan (CIP) and Safe Routes to School programs financial services including documentation of project expenditures and project progress, development of reimbursement requests from federal, state, and local agencies, and compilation of audit files/audit capable documentation. Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget - Provide financial reimbursements for the County's Transportation grants within four weeks of submission of invoices - Insure Transportation grants are in compliance with federal and state regulations - Throughout year insure grants are in compliance and ready for single audit - Provide premier customer service by promptly responding to all program constituent's inquiries and concerns - Respond to each inquiry, concern or request received with 24 hours of receipt Program Performance Measures Prepare reimbursements for the County's Safe Routes Program and CIP unit within 4 weeks of month-end Constituent inquiries and concerns responded to or resolved within 24 hours of receipt Insure CIP and Federal Highway Administration grant projects are compliant with Federal and grantor regulations FY 2010/2011 Actual FY 2011/2012 Estimated n/a n/a 100% n/a n/a 100% n/a n/a yes FY 2011/2012 Adopted FY 2012/2013 Adopted FY 2010/2011 Actual FY 2012/2013 Planned Program Expenditures by Object Personnel Services Operating Expenses Total Program Expenditures 69,874 181,112 68,000 485,000 884,000 250,986 553,000 884,000 145,808 28 552,800 - 16,643,302 23,826 145,836 552,800 16,667,128 Program Funding by Source Revenues Intergovernmental Miscellaneous Revenue Grant Revenue Sub-Total 14-116 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Transportation Program: Transportation Grants General Fund Support - - - Net Operating Transfers In/(Out) - - (11,330,603) 105,150 200 (4,452,525) Other Funding Sources - - - Total Program Funding 250,986 553,000 Fund Balance Decrease/(Increase) 14-117 884,000 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Transportation Program: Transportation Infrastructure Function Plan, design, and construct transportation projects including bicycle, pedestrian, and transit facilities in a cost-effective manner to provide for the safe and efficient transportation of people and goods. Description of Services Provide management, technical, and administrative support as well as coordination of services within the transportation systems division. Provide for the development of short and long range plans for the County roadway system in concert with other regional planning agencies; the programming of capital improvements on both a five-year and longer term time horizon; and allocating funding sources for projects including application for funds from regional and state sources. Provide right-of-way and roadway management functions and reporting required under various federal and state rules. Perform development review functions as the Department of Transportation interface for Development Services Department and other privately funded infrastructure components. Manage the planning and design of transportation projects including roadways, bridges, and roadway related drainage improvements. Prepare reports, plans, specifications, estimates and bid documents for transportation construction projects. Provide technical review of all local, County, and state projects that impact the county transportation system. Inspect, inventory, and maintain records on all bridge crossings. Perform land survey, construction inspection, material testing, and contract administration on department and other capital improvement construction projects. Perform inspection and material testing on all utility and private construction work in the public right-of-way. Attend capital improvement cash flow meetings. Prepare annual capital improvement budget. Program Goals and Objectives - Deliver the Capital Improvement Program as scheduled and budgeted in the 5-year plan - Complete at least 65% of the projects whose actual design completion dates are within 90 days of the adopted schedules - Complete at least 75% of the projects whose actual construction completion dates are within 90 days of the adopted schedule - Complete at least 85% of the survey requests by the proposed due date as agreed upon by both parties - Resolve right-of-way encroachments successfully prior to legal action - Ensure federal and regional transportation funds are equitably allocated to projects in Pima County - Manage, in a cost effective manner, the planning, design, and construction of the CIP 5-year plan - Manage at least 85% of the planned program expenditures to meet the fiscal year program adopted budget - Manage at least 55% of the large projects (>$3 million) whose actual expenditures meet at least 85% of the adopted budget - Minimize the number of negative findings from certification acceptance inspections and other quality audits - Achieve scores of 3 or greater for independent assurance samples - Ensure certification acceptance inspections and other audits result in no negative findings - Ensure that Transportation Infrastructure's operating and capital improvements budgets meet approved and planned work objectives by quarterly monitoring of revenues and expenditures to meet approved budget and service goals - Ensure financial stability for capital improvements by providing regular financial forecasts, aggressively seeking alternative funding, and implementing project management strategies - Provide leadership and direction to the Transportation Infrastructure Management Team to provide for annual work plans and long range plans to meet goals for finance, process improvement, innovation and learning, and customer service 14-118 Pima County FY 2012/2013 Adopted Budget Program Summary Department: Transportation Program: Transportation Infrastructure FY 2010/2011 Actual Program Performance Measures Negative findings from certification acceptance inspections and other audits Planned program expenditures meeting fiscal year program adopted budget Large projects (>$3 million) whose actual expenditures meet at least 85% of adopted budget Projects whose actual design completion dates are within 90 days of completion date as of FY start Projects whose actual construction completion dates are within 90 days of completion date as of FY start Survey requests completed by proposed due date as agreed upon by both parties Independent assurance samples that achieve scores of 3 or greater Right-of-way encroachments sucessufully resolved prior to legal action FY 2011/2012 Estimated FY 2012/2013 Planned 0 0 0 74% 85% 85% 44% 50% 55% 50% 60% 65% 52% 75% 75% 94% 85% 85% 82% 90% 90% 100% 100% 100% FY 2010/2011 Actual FY 2011/2012 Adopted FY 2012/2013 Adopted Program Expenditures by Object Personnel Services Operating Expenses Capital Equipment > $5,000 Total Program Expenditures 2,010,970 (1,156,204) 22,344 2,585,115 (675,120) 84,000 2,709,844 (282,121) 84,000 877,110 1,993,995 2,511,723 101,674 785,620 118 74,337 792,000 64,581 1,055,569 43,550 961,749 856,581 1,099,119 General Fund Support - - - Net Operating Transfers In/(Out) - - - (84,639) 1,137,414 1,412,604 Other Funding Sources - - - Total Program Funding 877,110 1,993,995 2,511,723 95.5 96.5 96.5 Program Funding by Source Revenues Intergovernmental Licenses & Permits Miscellaneous Revenue Charges for Services Other Special Revenue Total Fund Balance Decrease/(Increase) Program Staffing FTEs 14-119 This page intentionally left blank. 14-120 Pima County FY 2012/2013 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM SUMMARY Introduction Pima County’s Fiscal Year 2012/13 Adopted Budget for its Capital Improvement Program (CIP) consists of fourteen categories: Facilities Management; Transportation; Sheriff for the Regional Public Safety Communications System; Regional Flood Control District; Open Space; Parks and Recreation; Finance; Community Development; Cultural Resources; Information Technology; Solid Waste Management; Fleet Services; Telecommunications; and Regional Wastewater Reclamation. Distinct from the CIP, Pima County’s Capital Projects Fund includes the approved projects for all categories except Telecommunications, Fleet Services, and Regional Wastewater Reclamation. Because Telecommunications and Fleet Services are Internal Service Funds and Regional Wastewater Reclamation is an Enterprise Fund, their projects are accounted for within their operating fund, and expenses are capitalized according to generally accepted accounting principles. Telecommunications, Fleet Services, and Regional Wastewater Reclamation projects are included in the narrative section of this report, while the charts and tables address only the projects in the Capital Projects Fund. This report provides an overview of Pima County’s CIP for fiscal year 2012/13, summary data for projects that are part of the adopted Capital Projects Fund for fiscal year 2012/13, and projected operations and maintenance (O&M) data for fiscal year 2012/13 and the following five years. Overview In two special elections in 1997, Pima County voters approved $711,980,000 in General Obligation, Sewer Revenue, and Highway User Revenue Fund (HURF) revenue bonds. In preparation for these bond elections, the Board of Supervisors approved two Bond Implementation Plan ordinances (Ordinance Numbers 1997-35 and 1997-80) that identified specific projects and the extent of those projects, bond allocations and other funding allocations, and implementation schedules. In a special election in 2004, Pima County voters approved $732,250,000 in General Obligation and Sewer Revenue bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2004-18). In a special election in 2006, Pima County voters approved $54,000,000 in General Obligation bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2006-29). The Bond Implementation Plan ordinances provide a framework for the development of a CIP budget. New projects (i.e., those not included in the 1997, 2004, and 2006 bond elections) are added to the CIP budget as infrastructure needs dictate and as funding availability permits. No CIP projects are undertaken without full funding. Regional Wastewater Reclamation is the largest component of the CIP in terms of budget, although it is budgeted separately from the Capital Projects Fund. Listed in descending order are the other budget categories: Transportation; Facilities Management – which manages projects related to County facilities as well as capital improvements for the Sheriff’s Department, the Superior Court, Medical Services, and Community and Economic Development; the Sheriff Department’s Regional Public Safety Communications System; Regional Flood Control District; Parks and Recreation; Open Space – which is designated for open space acquisition; Information Technology; Community Development; Office of Sustainability and Conservation – which provides for acquisition and rehabilitation of historic structures and mitigation of archaeological resources; Finance; Environmental Quality– which consists of environmental remediation projects and solid waste infrastructure management; Fleet Services; and Telecommunications. 15-1 Pima County FY 2012/2013 Adopted Budget The Regional Flood Control District has a number of projects being developed in cooperation with the Army Corps of Engineers, which typically funds from two-thirds to three-quarters of project costs. The magnitude of the public improvements associated with the Regional Flood Control District’s portion of budgeted CIP is much larger than the figures indicate, as the expenditures in the CIP budget include only the County’s local cost sharing responsibilities. The following charts provide summary information for Pima County’s fiscal year 2012/13 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2012/13 Capital Projects Fund1 Expenses by Category Sustainability Community and Development Conservation 2.10% 0.59% Information Technology 2.86% Finance 0.43% Sources of Funding Environmental Quality -Solid Waste 0.29% Operating Transfers 4.75% Open Space 3.59% Parks & Recreation 4.07% Misc. Revenue 0.78% Bond Proceeds 38.37% Transportation 36.16% Fund Balance Decrease 35.44% Regional Flood Control 6.18% Sheriff 15.91% Charges for Svcs/Impact Fees 1.13% Intergov't Revenue 19.53% Facilities Management 27.82% Expenses by Category Transportation Facilities Management Sheriff Regional Flood Control Parks and Recreation Open Space Information Technology Community Development Office of Sustainability and Conservation Finance Solid Waste $81,049,405 62,352,941 35,649,527 13,843,587 9,125,683 8,035,151 6,408,822 4,705,938 1,332,585 225 963,787 660,000 Total $224,127,426 Sources of Funding Other Funding: Bond Proceeds Intergovernmental Revenue Other Funding: Fund Balance Decrease Other Funding: Operating Transfers Charges for Services/Impact Fees Miscellaneous Revenue Total 1 $86,000,000 43,773,313 79,425,149 10,646,059 2,541,905 1,741,000 $224,127,426 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the Summary of Active Capital Improvement Projects for a complete list of all projects, including enterprise and internal services projects and related expenditures. 15-2 Pima County FY 2012/2013 Adopted Budget Relationship Between Operating and Capital Budgets A direct relationship exists between Pima County’s CIP budget and its annual operating budget. Impacts on expenditure budgets and the availability of future revenues to support these new costs are and will continue to be an important factor in determining the timing of construction and origination of new projects. Capital projects, when completed, tend to require increases in operating budgets to cover new upkeep, maintenance, security, and other costs. For some capital improvements, the incremental impact of completed projects on the County’s operating budget is relatively small. For example, new or expanded roadways tend to have little impact on operating expenditures (if not decreasing expenditures due to maintenance savings). On the other hand, major Regional Wastewater Reclamation projects, although not scheduled to be completed for several years, will eventually require significant additional operations and maintenance (O&M) expenditures: increased personal services expenditures for additional building maintenance staff, additional supplies and services expenditures for utilities, general maintenance, supplies, etc. When new projects are considered for funding in the County’s budgeted CIP, increased operating costs are taken into consideration. Departments are required to project the impact of additional operating costs over the life of a project, and the analysis and eventual approval of Capital Projects takes these estimates into account. Additionally, in each annual budgeting cycle, General Fund departments submit supplemental budget requests to cover new operating costs resulting from projects whose completion will impact operating expenditures in the fiscal year under consideration, and non-General Fund departments add O&M estimates to their base budget requests. Information relating to additional funding needs for O&M is evaluated for accuracy, and expenditures and revenues resulting from the completed project are projected over a five-year period. These projections are included in departmental plans in the current year and in subsequent years. More detailed information on the impact of completed capital projects on Pima County’s fiscal year 2012/13 operating budget may be found in the final section of this report. Capital Projects by Category: Summary Transportation The fiscal year 2012/13 CIP associated with Transportation consists of 56 projects with total expenditures of $81.0 million. Major projects include $10.2 million for the La Cholla Blvd: Magee Road to Overton Road; $8.9 million for the La Canada: River Road to Ina Road project; $8.7 million for the Magee Road: La Canada Drive to Oracle Road project; $8.1 million for the Magee Road/Cortaro Farms Road: Thornydale Road to Mona Lisa Project; $7.5 million for the Magee Road/Cortaro Farms Road: Mona Lisa to La Canada Road Project; and $5.0 million for the Pavement Preservation Program. Facilities Management Facilities Management, which manages projects related to County facilities as well as capital improvements for the Sheriff Department, the Superior Court, Medical Services, and Community and Economic Development, has 22 active projects in fiscal year 2012/13 and a budget of $62.3 million. The major projects include $42.2 million for the Justice Court/Municipal Court Complex project, $5.9 million for the Southern Arizona Indoor Sports center at Curtis Park project and $2.5 million for the UPH Abrams Clinics. 15-3 Pima County FY 2012/2013 Adopted Budget Sheriff’s Department Regional Public Safety Communications System The fiscal year 2012/13 CIP budget totals $35.6 million. The budget for the Regional Public Safety Communications System is $22.9 million, the Communications Emergency Operations Center budget is $8.7 million, and the Thomas Price Service Center Communications Center Expansion budget is $3.9 million. Regional Flood Control District The Regional Flood Control District has 23 active CIP projects in fiscal year 2012/13, with a total budget of $13.8 million. Major projects include $3.6 million for the El Corazon de los Tres Rios Del Norte project, $1.5 million for the Pantano Wash: Speedway to Tanque Verde Road project, $1.2 million for the Arroyo Chico Detention Basin USACOE project, $1.0 million for the SCR Flood Control Erosion Control & Linear Park Ajo to 29th Street project, $1.0 million for the Floodprone Land Acquisition Program, and $1.0 million for the Urban Drainage project. Parks and Recreation There are 16 CIP projects in fiscal year 2012/13 for Parks and Recreation, with a total budget of $9.1 million. Major projects include $4.0 million for the Southeast Community Park; $850,000 for the Bicycle Lanes on Sahuarita Road project, and $836,617 for the Atturbury Wash Sanctuary project. Open Space In fiscal year 2012/13, $8.0 million is designated for open space acquisitions. The Painted Hills Property Acquisition project is budgeted for $3.4 million, $3.2 million is budgeted for acquisitions designated as priorities for the Town of Oro Valley, and $1.4 million is budgeted for acquisitions designated as priorities for the Town of Sahuarita. Information Technology The fiscal year 2012/13 CIP budget is $6.4 million for 13 projects. The major project is $4.3 million for Public Works Permitting/Licensing Application. Community Development There are 11 CIP projects, with total expenditures of $4.7 million, scheduled for activity in fiscal year 2012/13. All projects are budgeted for less than $1 million each. Office of Sustainability and Conservation (Formerly Cultural Resources) There are 12 CIP projects, with total expenditures of $1.3 million, scheduled for activity in fiscal year 2012/13. All projects are budgeted for less than $1 million each. Finance An Enterprise Resource Management System known as PimaCore is budgeted for $963,787 in fiscal year 2012/13. 15-4 Pima County FY 2012/2013 Adopted Budget Environmental Quality (Solid Waste Management) The fiscal year 2012/13 CIP budget is $660,000 for the Environmental Remediation/El Camino del Cerro Landfill project. Fleet Services The fiscal year 2012/13 CIP budget is $18.4 million for the new Fleet Services Facility project. Telecommunications (formerly Communications) The fiscal year 2012/13 CIP budget is $2.4 million for 7 projects. The major project is $1.3 million for the Voice Over Internet Protocol (VoIP) phone system. Regional Wastewater Reclamation The fiscal year 2012/13 CIP budget for Regional Wastewater Reclamation consists of 91 projects with total expenditures of $237.7 million and include projects associated with the Regional Optimization Master Plan (ROMP). Major projects for fiscal year 2012/13 include $87.5 million for the ROMP 32 MGD Reclamation Campus project, $36 million for the ROMP Ina Road WPCF: HPO Replacement project, $20.4 million for the Ina Road WPCF: Biosolids Facilities Improvements project and $13.4 million for the ROMP Ina Road WPCF: 12.5 MGD Expansion project. These four projects account for $157.3 million, or 66.1%, of the $237.7 million in total expenditures. Complete FY 2012/13 Capital Project List For a comprehensive list of the active and new projects comprising Pima County’s fiscal year 2012/13 CIP budget refer to the Summary of Active Capital Improvement Projects. Impact of Completed Capital Projects on Operations and Maintenance and Revenue: Fiscal Year 2012/13 During the budget cycle for fiscal year 2012/13, data concerning projected O&M expenditures was collected from departments. For Internal Service, Enterprise, and Special Revenue funds, the departments added the incremental O&M expenditure and revenue amounts to their base budget requests. For General Fund departments, O&M for completed capital projects and associated revenues were included in the form of supplemental requests or by adjustments to their existing departmental base budgets. The following two pages present the projected Operations and Maintenance (O&M) expenditures and revenues by project. 15-5 Pima County FY 2012/2013 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEAR 2012/2013 - 2016/2017 Project Name O&M Expenditures Transportation Cortaro Farms Rd Cmno de Oeste to Thornydale I-19 Frontage Road Continental Kinney Rd Ajo Way to Bopp Rd La Canada Dr Ina Rd to Calle Concordia La Canada River Rd to Ina Rd RTA11 La Cholla Blvd Ruthrauff Rd to River Magee Rd La Canada Dr to Oracle Rd RT Orange Grove Rd Corona Dr to Oracle Rd Tanque Verde Rd Catalina Hwy to Houghton Transportation Total Facilities Management Justice Court-Municipal Court Complex Kino Pool House SA Indoor Sports Center at Curtis Pk Facilities Management Total Sheriff Department Communications Emergency Operations Center Emergency Dispatch Facilities Regional Public Safety Communications Thomas O Price Service Center Sheriff Department Total Regional Flood Control Airport Wash - Economic Dev Zone Arroyo Chico Detention Basin USACOE Catalina Estate Drainage Way Impr CDO Linear Park - Thornydale Rd to I-10 CDO Pathway La Cholla to La Canada Green Valley Erosion Control Lower SCR Levee at Tangerine Rd Pantano Wash Speedway to Tanque Verde SCR Grant Rd to Cmno del Cerro River Regional Flood Control Total FY 2011/12 Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Adopted for FY 12/13 for FY 13/14 for FY 14/15 for FY 15/16 for FY 16/17 500 1,000 900 2,500 2,600 1,500 1,200 503,431 503,431 Environmental Quality-Solid Waste El Cmno del Cerro LOU Project Environmental Remediation-El Cmno del Cerro Tangerine Closure Waste Tire Collection Site Relocation Environmental Quality-Solid Waste Total 1,200 777,896 40,100 66,795 884,791 880 200,383 201,263 3,100 467,269 900 257,056 925 372,478 950 468,169 257,981 373,428 ` 734,526 487,898 721,920 721,920 1,222,424 10,400 (6,500) 44,045 129,551 40,329 207,425 4,260 607,222 40,329 647,551 360 4,200 500 500 25 25 400 900 1,010 11,910 1,500 160 5,945 35 160 4,780 73,746 (22,000) Parks and Recreation Harrison Greenway at Rita Ranch Julian Wash I-10 to I-19 Julian Wash Kolb to Rita Road Lawrence Pk Ball Field & Lighting Pantano River Park Kenyon to Perry Park Pantano River Park Michael Perry to Sellerole Rillito River Park Union Pacific tracks to I-10 Rillito River Park Ethan's Crossing trailhead and multi-use path Rillito River Park Hacienda del Sol to Country Club Rillito Park Soccer Fields Southeast Regional Park/Shooting Range Thomas Jay Littletown Park Improvements Parks and Recreation Total Information Technology Data Center Storage Switches Data Center Storage Upgrade Database Standardization & Security Defense Case Tracking Information Technology Total 2,000 1,300 9,200 22,427 150,544 54,941 160,730 94,044 (29,000) (26,000) (57,000) (22,000) 19,927 9,814 17,627 59,432 373,699 83,932 1,009,563 91,000 3,000 42,990 136,990 50,000 75,000 3,000 128,000 2,000 2,126,049 33,000 2,128,049 33,000 15-6 (60,254) 15,554 282,964 22,118 305,082 360 2,000 105 400 25 1,000 35 160 4,085 360 50 105 1,010 25 25 35 160 1,770 Pima County FY 2012/2013 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEAR 2012/2013 - 2016/2017 Project Name O&M Expenditures Telecommunications Analog Line Replacement for VoIP Proj Data Center Communications Upgrade Disaster Recovery Disaster Recovery 10g Switches Disaster Recovery Firewall DMZ- ISD PoE Switches & UPS Devices VoIp Phone System - Phase 2 Telecommunications Total Regional Wastewater Reclamation Avra Valley WRF Security Conveyance SCADA System Upgrade Richey Corona de Tucson WRF Security Impr Corona de Tucson WWTF UV Disinfection CRRPS Facility Modifications DMAFB Flow Meter Station Dodge Blvd Security Improvements Green Valley WRF SCADA & Automation I Green Valley WRF Security Improvement Green Valley WWTF Sludge Digestion Facility Harrison Rd - Millmar Rd to Escalante Ina Rd WPCF Biosolids Facilities Impr Ina Rd WPCF Class A Biosolids Impr Ina Rd WPCF SCADA Process Optimization Mt Lemmon WRF SCADA & Automation Impr Mt Lemmon WRF Security Improvements Randolph Pk WRF & Pump Station Security Region Wide Conveyance Odor Control ROMP 32 MGD Reclamation Campus ROMP Central Lab Complex ROMP Ina Rd WPCF 12.5 MGD Expansion ROMP Ina Rd WPCF HPO Replacement ROMP SCADA Sabino Creek Pump Station SCADA Cyber Security Upgrade Switchgear Building Central Plant Regional Wastewater Reclamation Total Total O&M Expenditures FY 2011/12 Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Adopted for FY 12/13 for FY 13/14 for FY 14/15 for FY 15/16 for FY 16/17 21,500 31,500 53,000 21,500 64,000 85,500 23,000 55,000 4,500 600 6,685 211,382 10,500 23,000 23,000 23,000 500 250 500,000 451,000 1,000 4,500 4,500 8,500 251,835 8,981,209 223,076 204,492 1,800,000 1,400,000 122,500 147,408 10,500 474,911 597,382 1,120,000 14,520,144 3,966,201 3,949,270 14,961,223 O&M Revenue Facilities Management Justice Court/Municipal Court Complex Facilities Management Total Sheriff Department Emergency Dispatch Facilities Sheriff Department Total 202,974 202,974 Parks and Recreation Lawrence Park Softball Field Rillito Park Soccer Fields Southeast Regional Park/Shooting Range Parks and Recreation Total Solid Waste Tangerine Closure Waste Tire Collection Site Relocation Solid Waste Total Total O&M Revenue 19,500 1,158,654 567,148 375,198 1,314,325 1,314,325 1,840,055 1,840,055 1,314,325 1,840,055 67,658 67,658 2,500 500 60,000 63,000 1,731,800 1,731,800 1,731,800 15-7 265,974 67,658 15-8 Transportation 1st Ave Orange Grove Rd to Ina Rd RTA 22nd St I-10 to Tucson Blvd Impr ADA Pedestrian Improvements Alvernon Bike Lane Golf Links to Ajo Alvernon Way-Valencia Rd Intersection Barraza Aviation Pkwy Palo Verde Rd Broadway Blvd Euclid Ave to Campbell Centennial Elementary School Safe Routes Cmno de Oeste Los Reales Valencia Rd Cmno Verde-Valencia Rd Intersection I Colossal Cave Bike Lanes Colossal Cave Rd Acacia School Colossal Cave Rd Success Dr & Ruthrauf Coronado School Cougars Cortaro Farms Rd Cmno de Oeste to Thornydale Country Club Rd Bike Ln Irvington Country Club, Drexel to Milber,Tucson Drexel Rd Tucson Blvd to Alvernon Way Drexel, Country Club to I-10 General Hitchcock Highway Infrastructure Harrison Greenway at DMAFB Harrison Rd Bike Lanes Homer Davis Elem Bicycle & Pedestrian Impr Houghton Rd I-10 to Tanque Verde Rd HSIP Projects FY2013 Ina Rd at Oracle Rd Intersection Intelligent Transport Sys Signals Julian Wash Kolb Rd to Wilmot Rd Julian Wash Valencia Rd to Drexel Rd Julian Wash Wilmot Rd to Valencia Rd Kinney Rd Ajo Way to Bopp Rd Kolb Rd Sabino Canyon Rd to Sunrise Dr La Canada Dr Ina Rd to Calle Concordia La Canada River Rd to Ina Rd RTA11 La Cholla Blvd Magee Rd to Overton Rd La Cholla Blvd Ruthrauff Rd to River Laguna Elementary Sidewalks Landscaping Lulu Walker School SRTS Madera Canyon at Florida Canyon Wash Madera Canyon Rd at Medium Wash Magee Rd Cortaro Farms Rd Mona Lisa Magee Rd Cortaro Farms Rd Thornydale Magee Rd La Canada Dr to Oracle Rd RT Mainsail Blvd & Twin Lakes Dr 27 Wash Manzanita Elementary Safe Routes to School Misc Bike Safety Improvement Projects Mission Rd Paved Shoulder Project Name Pima County FY2012/2013 Adopted Budget 2,616,106 1,234,457 630,000 228,000 163,000 3,367,815 2,872,054 30,186,023 10,094,170 7,846,015 18,771,268 1,028,817 180,000 389,780 399,421 16,532,372 11,676,306 3,120,717 246,886 95,000 160,504 10,000 956,949 208 977,862 42,580 841,790 90,000 265,000 102,218 629,863 132,677 1,347,247 150,000 2,829,072 622,819 75,000 1,487,939 175,000 798,206 420,819 23,892 2,773,672 Prior Years Expenditures 20,000 248,496 40,000 7,474,110 8,099,000 8,695,000 305,000 10,000 8,954,344 10,203,316 19,269 16,000 198,216 1,271,973 164,198 1,467,000 665,000 110,221 1,201,887 3,437,500 1,747,100 2,350,000 140,029 10,000 567,000 542,000 540,000 143,000 472,000 488,000 10,000 10,000 75,000 250,000 10,000 FY 2012/13 Adopted 2,804,000 4,900,229 10,539,665 8,650,000 235,373 230,000 10,000 232,000 100,000 3,750,000 800,000 256,382 180,929 29,181 FY 2013/14 1,699,300 600,000 10,000 312,500 353,561 90,000 FY 2014/15 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND 3,161,000 2,813,963 3,083,821 1,700,669 10,000 FY 2015/16 300,000 FY 2016/17 7,152,280 1,000,000 1,000,000 17,015,629 10,970,947 25,046,136 18,685,447 15,072,754 4,615,000 7,256,000 19,600,000 23,652,753 7,256,000 9,115,777 Beyond 7,256,000 9,923,983 525,000 273,892 2,783,672 19,600,000 25,000,000 728,000 3,020,001 7,878,819 547,000 6,102,939 715,000 399,382 16,029,703 16,208 1,176,078 20,000,000 1,005,988 2,357,000 930,000 798,000 1,931,750 32,678,813 1,747,100 4,966,106 1,404,486 640,000 795,000 705,000 20,383,444 13,843,001 30,796,023 32,672,000 28,700,000 19,025,910 1,258,817 485,000 1,389,780 1,399,421 25,705,782 25,740,306 19,529,909 7,399,166 115,000 409,000 50,000 Total 15-9 Facilities Management 8th Fl Superior Courts Additional Courts ADA Facility Accessibilty Projects Administration 4th Fl Tenant Impr Administration Bldg 4th Fl Impr Administration West 5th Fl Impr Arizona Sonora Desert Museum GW Building & Grounds Security Building Roof Replacement Canoa Ranch Bldgs Rehabilitation Community Centers Repairs Downtown Complex Bldg Sealing Eckstrom Columbus Branch Library Exp Elevator Life Safety Additions Facilities Management ADA Studies Fort Lowell Acq GI Lab at UPHH Kino Campus Project Name Mt Lemmon Storage Yard Neighborhood Transportation Improv Old Tucson Nogales Hwy Summit Nbhbhd Orange Grove Bike Lanes Oracle Orange Grove Rd at Geronimo Wash Orange Grove Rd Cmno de la Tierra Orange Grove Rd Corona Dr to Oracle Rd Orange Grove Rd Thornydale Rd Orange Grove TWLTL & Bike Lns La Canada Pavement Preservation Program FY 2013 Picture Rock & Desert Winds Enhncmt Railroad Overpass Ruthrauff Rd RTA09 Rillito Riverpath & Cmno de la Tierra S Tucson Pavement Chip Seal Safety Improvements 1997 Bond Funded Safety Management Systems & Program Silverbell Rd at Blanco Brawley Wash Square Tube Breakaway Sign Posts Sunset Rd Silverbell Rd to I-10 Tanque Verde Rd Catalina Hwy to Houghton Thornydale Cortaro Farms Rd to Linda Tucson Diversion Channel Country Club Valencia Rd - Wilmot Rd to Kolb Rd RT Valencia Rd Alvernon Way to Wilmot RT Valencia Rd Bike Lns Cardinal to Mission Valencia Rd Mark Rd to Wade Rd RTA21 Valencia Rd Mt Eagle Rd to Ajo Highway Valencia Rd St Lighting Sidewalk Valencia Rd Wade Rd to Mt Eagle Rd RT Wilmot Rd N of Sahuarita Rd RTA33 Transportation Total Pima County FY2012/2013 Adopted Budget 1,474,775 130,452 1,854,000 100,000 100,000 463,450 1,342,488 1,350,000 842,488 390,770 8,048,197 62,688 511,000 100,000 109,452 150,000 254,559 609,230 684,795 250,000 20,000 81,049,405 1,008,104 10,000 6,563 165,779,701 500,000 7,740,000 2,051,000 38,544,824 5,834,692 10,007,785 6,000,000 600,000 70,207,711 4,625,000 13,251,911 620,005 22,500 100,000 10,000 993,860 4,625,000 13,551,610 125,000 125,000 155,961 2,005,968 3,597,480 5,000 1,580,042 62,255 10,000 150,000 98,093 73,000 73,000 1,567,204 800,000 FY 2014/15 FY 2013/14 150,000 10,000 150,000 10,000 330,000 5,000,000 4,970,000 FY 2012/13 Adopted 445,000 1,073,000 500,000 10,000 790,000 363,736 775,801 419,988 705,180 11,295 14,357,495 953,412 290,000 1,863,032 5,348,541 373,952 3,195,641 1,149,461 Prior Years Expenditures 60,000 675,689 306,499 556,754 116,188 1,625,557 1,127,330 2,897,959 200,000 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND 6,359,000 27,211,453 10,000,000 10,000 73,000 FY 2015/16 21,587,459 2,000,000 1,975,000 631,000 4,208,459 12,400,000 73,000 FY 2016/17 250,000 500,000 1,000,000 1,000,000 2,000,000 2,500,000 293,344,923 14,000,000 19,446,581 2,752,705 2,092,264 62,000,000 16,655,529 5,995,313 1,782,924 1,180,884 Beyond 9,522,972 193,140 2,365,000 2,000,000 2,500,000 200,000 100,000 1,000,000 572,902 1,342,488 1,000,000 2,000,000 250,000 500,000 1,097,047 1,000,000 Total 505,000 3,221,573 2,373,703 566,754 1,899,112 7,395,557 17,782,859 8,893,272 530,000 5,000,000 1,247,554 62,000,000 1,293,860 800,000 575,991 815,801 2,512,252 1,055,180 25,164,000 15,000,000 20,399,993 445,961 13,750,000 39,958,001 378,952 22,593,160 14,000,000 1,692,899 16,000,000 9,036,563 697,725,476 15-10 2,516,676 62,352,941 983,989 97,007,946 27,705,242 24,674,083 509,639 52,888,964 Sheriff Department Communications Emergency Operations Center Regional Public Safety Communications Thomas O Price Service Center Sheriff Department Total 250,000 1,040,000 859,148 535,411 4,114,515 4,843,213 1,348,079 899,999 121,591 175,000 600,000 1,555,500 50,000 473,011 250,000 1,208,000 95,000 927,500 277,000 200,985 80,000 3,600,000 1,000,000 200,000 250,000 200,000 5,340,457 745,387 526,774 200,000 1,518,015 1,452,657 104,083 20,702,885 1,502,196 510,000 12,049,683 37,050 500,291 20,000 5,933,322 449,195 329,806 990,000 42,127,337 4,709 775,000 78,708 8,000 450,241 10,000 Regional Flood Control Airport Wash - Economic Dev Zone Arroyo Chico Detention Basin USACOE Catalina Estate Drainage Way Impr CDO Linear Park - Thornydale Rd to I-10 CDO Pathway La Cholla to La Canada City of S Tucson Urban Drainage Diablo Village Regional Detention Basin El Corazon de los Tres Rios Del Norte Floodprone Land Acq Program Green Valley Erosion Control Los Reales Wash at SCR Channel Ext Lower SCR Levee at Tangerine Rd Pantano - Rincon Ecosystem Restoration Pantano Wash Speedway to Tanque Verde Pantano Wash Watershed Study Pasqua Yaqui Tribe Black Wash Urban Drainage Roger Rd & I-10 Drainage Improvement SCR Continental Ranch Remediation SCR Flood Control Erosin Control & Linear Park SCR Grant Rd to Cmno del Cerro River SCR Paseo de Las Iglesias Restoration SCR Watershed Study Tohono O'Odham Nation Urban Drainage 305,000 305,000 8,747,837 22,933,310 3,968,380 35,649,527 FY 2012/13 Adopted 750,000 42,157,500 315,678 Prior Years Expenditures 150,000 42,235,514 34,322 ` 150,000 250,000 6,388,000 500,000 652,000 175,000 80,000 3,000,000 1,000,000 200,000 1,130,000 250,000 1,529,000 405,000 13,677,079 13,677,079 16,937,953 399,953 4,490,000 653,000 250,000 6,396,000 425,000 75,000 3,171,000 3,000,000 1,000,000 200,000 1,018,000 1,000,000 0 24,669,640 669,640 5,500,000 18,500,000 6,900,000 3,995,000 FY 2014/15 FY 2013/14 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Name Jail Tower Kitchen and Freezer Repl Justice Court-Municipal Court Complex Kino Pool House Legal Services Bldg 3rd Fl Impr Legal Services Bldg Air Handler Upgrade Legal Services Bldg Lobby Improvement MSF Roof Mechanical Replacement NRPR Admin Cooling Tower Psychiatric Hospital Rehabilitation of Old Courthouse Replace Motors-Downtown Governmental SA Indoor Sports Center at Curtis Pk The Ajo Train Depot Historic Rehab Theresa Lee Hlth Clinic University of Arizona S Campus Park Upgrade EMCS & Replace VAV Boxes UPH Abrams Clinics Facilities Management Total Pima County FY2012/2013 Adopted Budget 650,000 1,007,000 1,441,000 1,386,000 500,000 250,000 1,000,000 1,000,000 0 0 FY 2016/17 275,000 2,830,000 1,000,000 200,000 1,683,000 0 13,708,207 13,708,207 FY 2015/16 2,956,000 1,000,000 2,000,000 1,000,000 21,540,000 1,000,000 0 11,375,000 300,000 300,000 725,000 300,000 2,500,000 Beyond 500,000 18,469,683 500,000 1,437,500 2,425,000 1,719,000 2,612,657 31,244,083 26,702,885 2,302,196 250,000 400,000 1,000,000 16,555,957 970,387 999,785 4,897,000 4,245,148 14,359,411 5,039,515 4,964,804 1,673,079 1,499,999 36,453,079 61,284,472 4,478,019 102,215,570 Total 900,000 123,501,221 350,000 2,500,000 610,000 300,000 725,000 300,000 42,164,387 4,500,000 795,000 6,665,030 457,195 1,849,640 10,990,000 300,000 3,500,665 226,051,687 15-11 41,174 63,604 50,948 155,726 Open Space Painted Hills Town of Oro Valley Tortolita Mountain Town of Sahuarita Priorities Open Space Total 2,090,185 15,500 1,252,398 21,340 250,947 550,000 564,635 363,383 15,000 329,837 378,421 605,000 240,000 100,000 3,620,000 244,181 40,000 65,911 200,065 860,784 1,725,567 509,229 9,862,013 Parks and Recreation Arroyo Chico - COT Atturbury Wash Sanctuary - COT Avra I -10 Corridor Bicycle Ln on Sahuarita Rd Catalina Community Pk Harrison Greenway at Rita Ranch Harrison Greenway Irvington - Pantano Lawrence Pk Ball Field & Lighting Lincoln Pk Softball Field Improvement Northside Community Pk - COT Pantano Infill 5th St to Speedway SCR Pk Irvington to Valencia Southeast Community Park Tortolita Trail System Udall Pk Sports Field Improvements Various Trail Acq Developments Parks and Recreation Total Information Technology Admin W 6th Fl W Section Build Out Capital Project Management Envrnmnt Data Center Physical Server Repl Data Center Storage Switches Data Center Storage Upgrade Databasse Standardization & Security Defense Case Tracking Footprints ITIL Implementation Government Website Library Computer Time Management Network Operations Center Build Out Public Fiduciary Application System Public Works Permitting Licensing App Std Application Development Software Information Technology Total 549,295 3,611,952 63,037,118 Prior Years Expenditures 1,623,369 38,660 49,908 616,950 45,000 134,500 4,309,804 295,000 6,408,822 85,000 170,000 214,000 175,000 175,000 100,000 3,361,383 3,226,232 1,447,536 8,035,151 435,365 836,617 85,000 850,000 621,580 95,000 326,594 200,000 100,000 515,000 76,100 263,570 4,000,000 160,000 510,189 50,668 9,125,683 1,000,000 13,843,587 FY 2012/13 Adopted 50,000 240,000 1,611,915 110,000 1,288,026 3,889 40,000 170,000 0 0 2,657,379 5,890,426 0 1,449,935 19,216 1,011,028 177,200 1,000,000 17,535,000 FY 2014/15 3,729,791 526,133 804,339 350,000 160,000 320,163 1,000,000 18,509,000 FY 2013/14 50,000 1,750,000 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Name Tres Rios del Norte USACOE Study Tucson Mall Linear Park TV Creek Sabino Canyon to Craycroft Urban Drainage Regional Flood Control Total Pima County FY2012/2013 Adopted Budget 0 0 0 1,000,000 7,738,000 FY 2015/16 0 0 0 1,000,000 7,484,000 FY 2016/17 0 0 0 3,750,000 1,000,000 34,246,000 Beyond 85,000 340,000 214,000 175,000 725,000 100,000 1,256,287 100,000 300,855 616,950 45,000 260,000 5,597,830 295,000 10,110,922 3,402,557 3,289,836 1,498,484 8,190,877 1,000,000 1,200,000 100,000 1,500,000 1,000,001 700,000 566,594 300,000 3,720,000 5,500,000 819,433 1,133,820 6,000,000 1,200,000 2,235,756 559,897 27,535,501 Total 1,723,369 1,990,000 4,299,295 9,611,952 162,392,705 15-12 Fleet Services Fleet Services Bldg 24 Remodel New Services Facilities Fleet Services Total Environmental Quality-Solid Waste El Cmno del Cerro LOU Project Environmental Remediation-El Cmno del Cerro Tangerine Closure Waste Tire Collection Site Relocation Environmental Quality-Solid Waste Total Finance and Risk Management Project Pimacore Finance and Risk Management Total Office of Sustainability and Conservation Ajo Curley School Art Institute The Ajo Train Depot Historic Rehabil Anza Trail - Llano Grande Campsite Anza Trail - Los Morteros Campsite Anza Trail - Oit Pars Campsite Canoa Ranch Bldgs Rehabilitation Canoa Ranch General: Repairs Dakota Wash Site Acq Dunbar School Fort Lowell Acq - Atkins Steel Acq Honey Bee Village Site Acq Los Morteros Preservation Marana Mound Community Site Acq Pantano Townsite Preservation Tumamoc Hill Acq Office of Sustainability and Conservation Total Project Name Community Development 29th St Coalition Freedom Pk 5 Points Business Coalition Barrio Centro - COT Dunbar Springs - COT Esperanza En Escalante Veterans Housing Honea Heights Redevelopment Project Housing Reinvestment 2004 Auth Iowa Project Lessons From Civano Project Non-Capital Related Expenses Toumey Pk Wakefield Neighborhood Project - COT Community Development Total Pima County FY2012/2013 Adopted Budget 438,000 17,928,432 18,366,432 660,000 648,604 4,270,979 65,000 620,568 685,568 360,000 300,000 0 0 0 731,499 84,019 1,332,585 963,787 963,787 5,000 334,570 391,929 792,444 544,004 248,440 FY 2013/14 5,000 80,000 87,746 131,434 37,475 573,186 105,000 105,000 33,004 15,760 74,961 488,000 475,000 4,705,938 500,000 248,440 416,216 362,172 700,000 600,000 886,654 20,000 9,456 FY 2012/13 Adopted 12,201 3,610,174 17,671,486 17,671,486 333,567 155,330 148,746 653,989 7,049 794,365 330,429 525,039 1,217,989 1,368,923 1,562,254 249,993 34,996 48,849 1,230,398 8,661,916 25,000 932,152 146,540 149,338 161,146 47,474 102,654 300,000 Prior Years Expenditures 0 847,296 847,296 0 5,004 5,004 0 FY 2014/15 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND 0 0 0 0 0 FY 2015/16 0 0 0 0 0 FY 2016/17 0 9,760,753 820,344 10,581,097 0 0 0 Beyond 503,000 18,549,000 19,052,000 372,201 4,757,470 9,760,753 1,468,948 16,359,372 18,635,273 18,635,273 465,001 192,805 721,932 1,093,559 503,978 827,369 346,189 600,000 1,217,989 1,448,923 1,650,000 249,993 50,000 48,849 1,314,417 10,731,004 500,000 496,880 463,690 464,826 1,000,000 600,000 886,654 166,540 158,794 705,150 488,000 500,000 6,430,534 Total 15-13 Regional Wastewater Reclamation 2nd St Euclid Ave to Echols Ln 4th St to 6th St - Pk Ave to Granada 8th St to 10th St Pk Ave to 4th Ave Arivaca Pump Station Avra Valley WRF Security Avra Valley WRF-Roadway & Drainage Impr Broadway Blvd 6th Ave Cardenal Pump Station Continental Ranch Regional Pump Station Conveyance SCADA System Upgrade Richey Corona de Tucson WRF Security Impr Corona de Tucson WWTF UV Disinfection COTDOT 22nd St I-10 to Tucson Blvd COTDOT Broadway Blvd Euclid-Campbell COTDOT Grant Rd Corridor Improvement COTDOT Houghton Rd I-10 To Valencia Rd COTDOT Speedway Blvd Cmno Seco to Houghton CRRPS Facility Modifications DMAFB Flow Meter Station Dodge Blvd Security Improvements Forty Niner Country Club Rehabilitation Gleneagles Pump Station Green Valley WRF SCADA & Automation I Green Valley WRF Security Improvement Green Valley WWTF Sludge Digestion Facility Hanson Software Upgrade to Version 8 Harrison Rd - Millmar Rd to Escalante Houghton Rd Broadway Blvd Intersection Ina Rd WPCF Biosolids Facilities Impr Ina Rd WPCF Class A Biosolids Impr Ina Rd WPCF SCADA Process Optimization Ina Rd WRF Centrifuge Bldg Sludge Scr Ina Rd WRF Emergency Overflow Basin Ina Rd WRF Grit Classifiers Ina Rd WRF Replacement Ina Rd WRF Rough Screens Telecommunications Analog Line Replacement for VoIP Proj Data Center Communications Upgrade Disaster Recovery Disaster Recovery 10g Switches Disaster Recovery Firewall DMZ- ISD PoE Switches & UPS Devices VoIp Phone System - Phase 2 Telecommunications Total Project Name Pima County FY2012/2013 Adopted Budget 77,000 575,000 37,578 53,894,909 1,143,179 396,336 257,500 78,560 114,000 190,000 2,995,000 3,000 35,000 244,000 427,000 170,000 842,046 619,000 140,000 119,000 110,000 250,000 Prior Years Expenditures 373,000 115,000 220,000 105,000 107,000 369,400 302,000 47,000 5,000 313,000 118,000 880,800 2,055,000 450,000 449,575 137,827 20,413,102 9,758,321 395,634 489,000 1,300,000 183,000 400,000 370,000 408,100 825,000 620,000 558,000 313,954 198,000 822,000 459,000 5,000 2,167,000 896,000 62,500 110,000 250,000 250,000 215,000 315,000 1,254,447 2,456,947 FY 2012/13 Adopted 873,735 10,000 32,000 1,629,365 268,000 31,922 345,000 3,255,880 11,421,600 184,815 2,582,900 41,000 243,000 231,000 252,000 612,000 2,000,000 412,000 315,000 387,836 875,336 62,500 110,000 FY 2014/15 2,000,000 392,000 664,000 28,000 315,000 948,240 1,435,740 62,500 110,000 FY 2013/14 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND 452,000 315,000 646,541 1,134,041 62,500 110,000 FY 2015/16 452,000 0 FY 2016/17 0 Beyond 408,100 825,000 620,000 558,000 1,156,000 226,000 822,000 459,000 249,000 3,258,000 1,066,000 4,000,000 1,177,000 115,000 694,000 105,000 139,000 2,875,500 337,000 325,000 3,000,000 565,000 771,000 994,800 2,245,000 450,000 712,950 137,827 77,563,891 25,810,000 791,970 746,500 1,300,000 605,000 975,000 439,500 369,000 550,000 500,000 250,000 215,000 1,400,000 3,237,064 6,521,064 Total 15-14 Project Name Ina Rd WRF Secondary Clarifier Safety Ina Road WRF Primary Clarifier Concr Influent Pump Variable Frequency Driv Kostka Ave, Michigan to Pennsylvania Land & Permit Management Platform Minor Modification Projects Minor Rehabilitation Projects Minor Rehabilitation Projects 2 Mt Lemmon Lower Conveyance System Rehab Mt Lemmon WRF SCADA & Automation Impr Mt Lemmon WRF Security Improvements Mt. Lemmon Sewer System Mtn Gardens Pump Station N Rillito Interceptor Relief Sewer PCDOT La Canada River Rd to Ina Rd PCDOT La Cholla Blvd Magee Rd to Tangerine PCDOT Magee Rd Cortaro Farms Rd PCRWRD Central Laboratory Complex PCRWRD Central Laboratory Complex Site Prince Rd & I10 ADOT Sewer Modification Principal Pump Station Quail Creek Lift Station Randolph Pk Pump Station - Screen Rep Randolph Pk WRF & Pump Station Equip Randolph Pk WRF & Pump Station Security Region Wide Conveyance Odor Control Roger Rd to Ft Lowell-Campbell Ave Roger Rd WWTP Demolition Roller Coaster Rd ROMP 32 MGD Reclamation Campus ROMP Ina Rd WPCF 12.5 MGD Expansion ROMP Ina Rd WPCF BNRAS System Mod ROMP Ina Rd WPCF HPO Replacement ROMP Ina Rd WPCF Power Generation ROMP SCADA Sabino Creek Pump Station Santa Cruz Interceptor, Phase III SCADA Cyber Security Upgrade SCADA Master Plan Implementation Prog SCADA WAN Infrastructure Upgrade SE Houghton Area Recharge Project SE Interceptor Augmentation SE Interceptor Subsurface Biofilter V Security Master Plan Implementation Sewer Manhole Rehabilitation Sewer Manhole Rehabilitation No 2 Sewer Utility Modification Program Speedway Bean Ave to Ferro Ave 1st St Speedway Blvd Main St Area Conveyance Pima County FY2012/2013 Adopted Budget 1,742,671 460,826 670,000 40,000 76,012,000 44,576,701 6,452,296 84,257,615 10,001,356 7,066,763 447,050 14,900,702 105,000 107,615 2,017,156 300,000 210,000 515,000 878,500 200,000 2,129,000 5,000 1,000,000 706,785 10,000 1,186,000 53,000 64,000 10,000 301,000 1,075,000 285,000 87,456,151 13,379,681 6,905,197 35,967,209 6,564,993 4,135,000 578,400 300,000 550,000 525,000 254,951 931,000 250,000 320,000 13,170,002 7,697,175 3,897,026 22,000 740,000 169,813 12,000 FY 2012/13 Adopted 21,553 2,212,100 35,000 351,748 400,000 160,000 1,500,000 10,000 333,520 143,000 90,000 170,000 442,000 2,853,246 5,000 60,000 250,000 3,608,333 556,367 51,487 388,000 Prior Years Expenditures 162,750 727,900 2,169,513 3,092,200 1,198,000 800,000 210,000 5,576,000 13,312,018 10,000 16,165,000 2,291,084 1,265,911 12,262,913 913,651 2,264,028 92,000 442,300 51,487 134,000 750,000 114,000 3,475,000 573,000 277,000 6,000 126,000 291,803 160,000 150,000 200,000 270,000 FY 2013/14 2,345,000 1,263,000 1,057,000 1,250,000 35,466,859 13,312,018 365,700 FY 2014/15 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND 3,000,000 6,519,000 347,000 1,250,000 13,291,017 FY 2015/16 2,000,000 1,000,000 FY 2016/17 5,139,282 40,000 Beyond Total 184,303 2,940,000 305,000 363,748 560,000 479,813 1,700,000 750,000 333,520 716,000 367,000 198,000 568,000 3,400,000 936,000 310,000 684,000 20,253,335 8,253,542 4,000,000 522,000 750,000 1,711,000 145,000 872,000 2,027,156 301,000 41,097,668 295,000 215,100,010 60,247,466 14,623,404 132,487,737 17,480,000 13,465,791 1,025,450 15,200,702 655,000 8,980,000 2,504,000 4,000,000 6,091,000 878,500 3,292,200 2,589,826 675,000 15,653,795 706,785 1,752,671 Total Capital Improvement Projects Less: Fleet Services Less: Telecommunications Less: Regional Wastewater Reclamation Total FY 2012/13 Adopted Capital Projects Fund Project Name Sweetwater Lift Station Modifications System Wide Treatment Rehabilitation System-Wide Conveyance Rehabilitation System-wide Odor Control Capital Prog System-Wide Sewer Conveyance Augmentation Tangerine Pump Station University Blvd Pk Ave to Queen Ave M Wastewater Capacity Planning System Wilmot Rd & I-10 Manhole Rehabilitation Regional Wastewater Reclamation Total Pima County FY2012/2013 Adopted Budget 764,236,342 283,500 100,000 340,573,588 317,000 Prior Years Expenditures 655,612 15-15 482,651,956 237,134,274 (18,366,432) (2,456,947) (237,701,151) 224,127,426 FY 2012/13 Adopted FY 2013/14 163,388 3,000,000 2,604,000 2,000,000 11,908,635 1,400,000 1,900,000 2,000,000 937,382 150,000 664,280 116,500 3,172,000 237,701,151 107,340,507 170,482,956 99,600,718 49,809,017 3,000,000 15,000,000 1,950,000 5,000,000 3,000,000 14,126,265 2,000,000 5,000,000 85,348,477 FY 2015/16 FY 2014/15 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND 57,523,459 28,452,000 3,000,000 15,000,000 2,000,000 5,000,000 FY 2016/17 599,726,302 250,179,282 6,000,000 225,000,000 4,000,000 10,000,000 Beyond 2,411,356,007 Total 819,000 20,604,000 283,034,900 13,250,000 27,937,382 467,000 664,280 400,000 3,272,000 1,099,404,022 15-16 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 0 0 0 0 0.0 FY 2012/13 FY 2012/13 2,000,000 87,456,151 Supplies & Services Personal Services O&M Impact 0 0 0.0 Net Fund Impact Additional FTEs 0 FY 2012/13 Revenue Total O&M Capital 16,165,000 FY 2013/14 0.0 (8,981,209) 0 8,981,209 8,481,209 500,000 FY 2013/14 Increase/(Decrease) from Prior Year FY 2012/13 Prior Years 76,012,000 Capital Expenditures: Project Description Design and construct a 32 MGD facility in the vicinity of the existing Roger Road WWTP to achieve nutrient removal. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. The new facility will not include biosolids handling as this process will be accomplished at the Ina Road WPCF. Department Regional Wastewater Reclamation Project Name ROMP 32 MGD Reclamation Campus 0 0 0 0.0 0 0 0 0.0 Beyond 225,000,000 Total 283,034,900 0.0 0 0 0 FY 2015/16 0 FY 2015/16 0.0 0 0 0 FY 2016/17 0 FY 2016/17 0 Beyond Total 215,100,010 Project Justification The 32 MGD facility in the vicinity of the Roger Road wastewater treatment plant will achieve nutrient removal. 0.0 0 0 0 FY 2014/15 35,466,859 FY 2014/15 Project Justification Planned rehabilitation of the conveyance system will reduce the possibility of potential failures and their associated liabilities, including environmental concerns and sanitary sewer overflows resulting in regulatory fines. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 15,000,000 FY 2014/15 14,126,265 FY 2015/16 15,000,000 FY 2013/14 11,908,635 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description PCRWRD is focused on rehabilitating, repairing, or replacing the aging conveyance system throughout Pima County in compliance with the Capacity, Management, Operation, and Maintenance (CMOM) permit. Department Regional Wastewater Reclamation Project Name System-Wide Conveyance Rehabilitation Pima County FY2012/13 Adopted Budget 15-17 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 84,257,615 0 0 0 0.0 FY 2012/13 FY 2012/13 35,967,209 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 42,235,514 503,431 0 (503,431) 7.3 FY 2012/13 158,692 344,739 FY 2012/13 42,157,500 Project Description Design, construct, and co-locate a new Pima County Justice Court and City of Tucson Municipal Court. The Pima County Justice Court building will provide for a minimum of 16 courtrooms, as well as office space for departments supporting the courts such as the Constables, the County Public Defender, and Legal Defender. The City of Tucson Municipal Court will provide for a minimum of 22 courtrooms, as well as office space for departments supporting the courts such as the City Prosecutor and City Public Defender. Department Facilities Management Project Name Justice Court/Municipal Court Complex FY 2014/15 0 FY 2015/16 0 0 0 0 0.0 0 0 0 0.0 FY 2016/17 FY 2016/17 0 Beyond 0 Total 132,487,737 FY 2014/15 18,500,000 FY 2015/16 13,708,207 Beyond 0 Total 123,501,221 Project Justification Pima County Justice Courts are now located in three separate facilities downtown: the Old Courthouse, the Legal Services Building, and leased facilities. The existing facilities are too small for current and projected volumes of work. By co-locating the Justice Court and Municipal Court, Pima County and the City of Tucson can design, construct, and operate shared spaces, functions, and activities such as central plant, mechanical and electric spaces, a building entrance lobby, security screening stations, jury assembly space, and public restrooms. 372,478 1,840,055 1,467,577 0.0 FY 2016/17 55,659 316,819 FY 2016/17 0 Project Justification The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process which will remove nitrogen and phosphorus biologically through five stages of anoxic, anaerobic, and aerobic zones. In addition, the project will upgrade the effluent disinfection using an enhanced chlorination process, and will also include a new operations lab to accommodate the future operations needs. 0 0 0 0.0 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 205,286 20,000 39,756 294,600 447,269 217,300 278,000 777,886 467,269 257,056 0 0 1,314,325 (777,886) (467,269) 1,057,269 0.0 2.0 0.0 FY 2013/14 6,900,000 1,400,000 0 (1,400,000) 0.0 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 400,000 1,000,000 FY 2013/14 12,262,913 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description Design and construct new facilities and modifications to existing HPO wastewater treatment system at Ina Road WPCF for nutrient removal and biosolids improvements. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. The project will also upgrade the effluent disinfection using an enhanced chlorination process. The project will also include a new operations lab to accommodate the future operations needs. Department Regional Wastewater Reclamation Project Name ROMP Ina Road WPCF HPO Replacement Pima County FY2012/13 Adopted Budget 15-18 Biosolids Facilities O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 53,894,909 0 0 0 0.0 FY 2012/13 FY 2012/13 20,413,102 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 0 Project Description Design and construct a new railroad overpass at Ruthrauff Road. Department Transportation Project Name Railroad Overpass: Ruthrauff Road 0 0 0 0.0 FY 2012/13 FY 2012/13 0 0 0 0 0.0 Total 77,563,891 0 0 0 0.0 0 0 0 0.0 Beyond 62,000,000 Total 62,000,000 Project Justification Elimination of at-grade crossings with overpasses provides major improvements in mitigation of traffic congestion and provides air quality benefits. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 FY 2014/15 0 FY 2016/17 0 0 0 0 0.0 Beyond 0 Project Justification The new facilities and modifications will increase the biosolids processing capacity of the Ina facility for the immediate future during the overall facility expansion. 0 0 0 0.0 FY 2015/16 0 FY 2013/14 0 500,000 0 (500,000) 0.0 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 500,000 FY 2016/17 0 FY 2014/15 0 FY 2015/16 0 FY 2013/14 3,255,880 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description Design and construct new facilities and modifications to increase the biosolids processing capacity of the Ina facility for the immediate future during the overall facility expansion. Design and construct the complete biosolids handling facilities including thickening, digestion, and dewatering for the Ina Road WPCF to process all biosolids from Ina Road WPCF and the new Water Reclamation Campus. The new facilities will be designed to accommodate an upgrade to Class A biosolids production in the future. Department Regional Wastewater Reclamation Project Name Ina Road WPCF Improvements Pima County FY2012/13 Adopted Budget 15-19 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 24,674,083 0 0 0 0.0 FY 2012/13 FY 2012/13 22,933,310 WPCF 12.5 MGD O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 44,576,701 0 0 0 0.0 FY 2012/13 FY 2012/13 13,379,681 Project Description Design and construct new facilities and modifications to add a 12.5 MGD wastewater treatment system at Ina Road WPCF for nutrient removal. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. Preliminary and primary treatment facilities will be expanded to accommodate the additional 12.5 MGD capacity. The project will also include effluent disinfection using an enhanced chlorination process. Department Regional Wastewater Reclamation Project Name ROMP Ina Road Expansion 22,118 0 (22,118) 0.0 1,800,000 0 (1,800,000) 0.0 0 0 0 0.0 Beyond 0 Total 61,284,472 FY 2014/15 0 FY 2015/16 0 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 60,247,466 Project Justification The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process which will remove nitrogen and phosphorus biologically through five stages of anoxic, anaerobic, and aerobic zones. The project will also include effluent disinfection using an enhanced chlorination process. 0 0 0 0.0 FY 2016/17 FY 2016/17 0 Project Justification County needs a regional public safety voice and data communications network that will serve nineteen fire districts, ten police agencies, and the Pima County Office of Emergency Management and Homeland Security. 607,222 0 (607,222) 0.0 22,118 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 400,000 1,400,000 FY 2013/14 2,291,084 129,551 0 (129,551) 0.0 607,222 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 129,551 FY 2016/17 0 FY 2014/15 0 FY 2015/16 0 FY 2013/14 13,677,079 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description Design, procurement, and deployment of a regional public safety voice and data communications network to serve nineteen fire districts, ten police agencies, and the Pima County Office of Emergency Management and Homeland Security. Collectively these entities are responsible for providing public safety and emergency management services to the Pima County populace and most specifically to their individual jurisdictions. Department Sheriff Department Project Name Regional Public Safety Communications System Pima County FY2012/13 Adopted Budget 15-20 (2004 & 2006 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 42,127,337 0 0 0 0.0 FY 2012/13 FY 2012/13 37,050 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 107,615 0 0 0 0.0 FY 2012/13 FY 2012/13 1,075,000 Project Description Demolish the existing 41 MGD Roger Road WWTP. The existing Roger Road WWTP will be decommissioned and demolished once the new 32-MGD Wastewater Reclamation Campus (WRC) is complete and in operation. Department Regional Wastewater Reclamation Project Name Roger Road WWTP Demolition 0 0 0 0.0 0 0 0 0.0 Project Justification Replaced by regional reclamation campus. 0 0 0 0.0 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 0 FY 2014/15 13,312,018 FY 2015/16 13,291,017 FY 2013/14 13,312,018 0 0 0 0.0 Beyond 0 Total 42,164,387 Beyond 0 Total 41,097,668 Project Justification Currently, Pima County provides inpatient psychiatric services in UPHH. The majority of the psychiatric inpatient beds are located in wings originally designed as medical/surgical nursing units. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 0 FY 2014/15 0 FY 2015/16 0 FY 2013/14 0 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description Construct a 50 bed psychiatric facility to complement existing psychiatric services at the University Physicians Healthcare Hospital (UPHH) at Kino. This facility will be located adjacent to UPHH to take advantage of medical and other support services provided by the hospital. Department Facilities Management Project Name Psychiatric Hospital Authority) Pima County FY2012/13 Adopted Budget 15-21 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 5,348,541 0 0 0 0.0 FY 2012/13 FY 2012/13 3,597,480 FY 2012/13 8,747,837 FY 2012/13 67,575 660,451 6,500 734,526 0 (734,526) 1.0 Capital Expenditures: Prior Years 27,705,242 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Project Description Design, construct, and occupy a communication and emergency operations center to co-locate and support the Pima County Sheriff’s Department, Tucson Police Department, Tucson Fire Department, and Pima County Office of Emergency Management & Homeland Security. Project will also include 9-1-1 telecommunications equipment to support the 9-1-1 service requirements of these agencies. Department Sheriff Department Project Name Communications Emergency Operations Center 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Justification In 2004 voters authorized the County to design, communication and emergency operations center to Pima County Sheriff’s Department, Tucson Police Department, and Pima County Office of Emergency Security. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 (6,500) (6,500) 0 6,500 0.0 FY 2016/17 0 FY 2014/15 0 FY 2015/16 0 FY 2013/14 0 0 0 0 0.0 Beyond 0 Total 39,958,001 Total 36,453,079 construct, and occupy a co-locate and support the Department, Tucson Fire Management & Homeland Beyond 0 Project Justification Improvements will accommodate projected increased traffic in the area as well as public safety. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 4,208,459 FY 2014/15 13,251,911 FY 2015/16 0 FY 2013/14 13,551,610 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description Reconstruct and widen Valencia Road from Alvernon Way to Wilmot Road to a sixlane desert parkway per the adopted RTA plan. Department Transportation Project Name Valencia Road: Alvernon Road to Wilmot Road Pima County FY2012/13 Adopted Budget 15-22 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 132,677 0 0 0 0.0 FY 2012/13 FY 2012/13 3,437,500 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 10,094,170 0 0 0 0.0 FY 2012/13 FY 2012/13 8,954,344 Project Description Widen La Canada from the existing 2/3 lane roadway to 4 lanes with medians, turn lanes, bike lanes, sidewalks, equestrian paths, and new drainage structures at wash crossings throughout the corridor. Department Transportation Project Name La Canada Drive: Ina Road to River Road 0 0 0 0.0 0 0 0 0.0 Total 32,678,813 0 0 0 0.0 Beyond 0 Total 32,672,000 Project Justification The improvements will benefit the area by accommodating the existing and projected increased traffic in the area as well as improve vehicular, pedestrian, bicycle, and equestrian safety. In addition, the improved drainage will provide all weather crossings thus improving the overall mobility for emergency providers, residents, and citizens using this route. 2,600 0 (2,600) 0.0 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 2,600 FY 2016/17 0 FY 2014/15 0 FY 2015/16 3,083,821 FY 2013/14 10,539,665 0 0 0 0.0 Beyond 25,046,136 Project Justification The project will reduce congestion and enhance safety along Houghton Road. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 0 FY 2014/15 312,500 FY 2015/16 0 FY 2013/14 3,750,000 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description Widen Houghton Road to a four-lane cross section with multi-use lanes, curbs, storm drains, and outside landscaping The segment between Old Vail Road and Golf Links Road is to have a six-lane cross section. Department Transportation Project Name Houghton Road: Interstate 10 to Tanque Verde Road Pima County FY2012/13 Adopted Budget 15-23 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 104,083 0 0 0 0.0 FY 2012/13 FY 2012/13 3,600,000 Ina Road to Calle O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 30,186,023 2,500 0 (2,500) 0.0 2,500 FY 2012/13 FY 2012/13 10,000 Project Description Widen La Canada to a 4-lane arterial between Calle Concordia and River Road with a raised landscaped median, multi-use lanes in both directions, and an equestrian trail on the east side of the roadway. New turning lanes and traffic signals as needed at intersections with Orange Grove Road, Ina Road, Magee Road, and Hardy Road as well as new box culverts at the Pegler Wash, Carmack Wash, Garfield South Wash, Roller Coaster Wash, Casas Adobes Wash, and Nanini Wash to convey 100-year peak discharge under the road. Department Transportation Project Name La Canada Drive: Concordia 0 0 0 0.0 Total 31,244,083 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 30,796,023 Project Justification This project doubles the roadway capacity from Calle Concordia to River Road and relieves major current capacity problems. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 0 FY 2014/15 600,000 FY 2015/16 0 FY 2013/14 0 0 0 0 0.0 Beyond 21,540,000 Project Justification Project will conduct planning and hydrologic studies necessary to support the future roadway improvements to Silverbell Road and Sunset Road. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 0 FY 2014/15 3,000,000 FY 2015/16 0 FY 2013/14 3,000,000 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description El Corazon de los Tres Rios del Norte project planning and property acquisition of CalPortland Properties along the Santa Cruz River and Sunset Road. Department Regional Flood Control Project Name El Caorazon de los Tres Rios Del Norte Pima County FY2012/13 Adopted Budget 15-24 Magee Road to O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 7,846,015 0 0 0 0.0 FY 2012/13 FY 2012/13 10,203,316 Conveyance O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 0 0 0 0 0.0 FY 2012/13 FY 2012/13 2,000,000 Project Description Provides the capacity to handle a 10-year 24-hour storm in the conveyance system to prevent sanitary sewer overflows into the environment. Department Regional Wastewater Reclamation Project Name System-Wide Sewer Augmentation Program 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Beyond 10,000,000 Beyond 0 Total 27,937,382 Total 28,700,000 Project Justification Program complies with Arizona Administrative Code R18-9C305.2.05 General Permit, Capacity, Management, Operation, and Maintenance, Sewage Collection System (E)(1)(d). 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 5,000,000 FY 2014/15 5,000,000 FY 2015/16 5,000,000 FY 2013/14 937,382 0 0 0 0.0 Project Justification Provide a parkway-type alternative route to Oracle Road. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 300,000 FY 2014/15 0 FY 2015/16 1,700,669 FY 2013/14 8,650,000 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description Widen La Cholla to a 4-lane desert parkway between Tangerine Road and Magee Road including a raised landscaped median, a new 4-lane bridge at the Canada del Oro Wash north of Magee Road, and bike lanes in both directions. Install new turning lanes and traffic signals as needed at Naranja Road, Lambert Lane, and Overton Road. Department Transportation Project Name La Cholla Boulevard: Overton Road Pima County FY2012/13 Adopted Budget 15-25 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 20,702,885 0 0 0 0.0 FY 2012/13 FY 2012/13 1,000,000 Class A Biosolids O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 1,143,179 0 0 0 0.0 FY 2012/13 FY 2012/13 9,758,321 Project Description Design and construct new facilities and modifications to upgrade the Biosolids production from Class B to Class A. Department Regional Wastewater Reclamation Project Name Ina Road WPCF Improvements FY 2014/15 2,582,900 FY 2015/16 452,000 451,000 0 (451,000) 0.0 0 0 0 0.0 Total 26,702,885 0 0 0 0.0 0 0 0 0.0 FY 2016/17 FY 2016/17 452,000 Beyond 0 Total 25,810,000 Project Justification The upgraded facilities are expected to be constructed after the completion of the Ina Road WPCF capacity and effluent quality upgrades. As the upgrades continue the need to produce Class A biosolids is a major concern. Planning and possibly design and construction will be completed during the ROMP Program time frame. 0 0 0 0.0 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 150,000 301,000 FY 2013/14 11,421,600 0 0 0 0.0 Beyond 1,000,000 Project Justification The acquisition of floodprone lands provide multiple community benefits including natural moderation of floods by reducing flow velocities, increased groundwater recharge, protection of wildlife habitat, and preservation of open space. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 1,000,000 FY 2014/15 1,000,000 FY 2015/16 1,000,000 FY 2013/14 1,000,000 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description Acquire land for the purpose of removing residents and personal property from areas subject to severe flood and erosion hazards. Department Regional Flood Control Project Name Floodprone Land Acquisition Program Pima County FY2012/13 Adopted Budget 15-26 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 11,676,306 0 0 0 0.0 FY 2012/13 FY 2012/13 8,099,000 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 16,532,372 0 0 0 0.0 FY 2012/13 FY 2012/13 7,474,110 Project Description Realigns and improves the Magee/LaCholla Intersection and change 2-lane roadway to a 4-lane desert parkway with sidewalks and bike lanes. Department Transportation Project Name Magee Road/Cortaro Farms Road: Mona Lisa to La Canada 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Beyond 0 Project Justification The project will reduce congestion and improve safety and mobility. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 0 FY 2014/15 1,699,300 FY 2015/16 0 FY 2013/14 0 0 0 0 0.0 Beyond 0 Total 25,740,306 Total 25,705,782 Project Justification This project will provide continuous east-west connectivity in the urbanized northwest area and improve safety by eliminating rural roadway stretches and the roadway “jog” at La Cholla Boulevard. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 0 FY 2014/15 0 FY 2015/16 3,161,000 FY 2013/14 2,804,000 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description Following the Cortaro Farms Road alignment between Thornydale Road and Shannon Road, this project widens Magee Road to a 4-lane arterial between Thornydale and La Canada and includes a raised landscaped median, bike lanes in each direction, and ADA-accessible sidewalks. In addition, the project includes the elimination of the “jog” in the road alignment that currently exists at La Cholla Boulevard, a new bridge, additional turn lane, signalization and intersection improvements at Thornydale Road, both Shannon Road intersections, and La Cholla Boulevard, and new culverts throughout to convey a 100-year peak discharge under the road. Department Transportation Project Name Magee Road/Cortaro Farms Road: Corridor Study & Thornydale Road to Mona Lisa Pima County FY2012/13 Adopted Budget 15-27 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 11,295 0 0 0 0.0 FY 2012/13 FY 2012/13 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 1,347,247 0 0 0 0.0 FY 2012/13 FY 2012/13 0 Project Description Increase the number of lanes on Broadway Boulevard from Euclid Avenue to Campbell, including improved intersections, traffic signals, a landscaped median, multiuse lanes, sidewalks, street lighting, storm drains, public art, and other urban arterial features. Replace the current five-lane section with a contemporary urban arterial. Department Transportation Project Name Broadway Boulevard: Euclid Avenue to Country Club 0 0 0 0.0 Total 25,164,000 0 0 0 0.0 0 0 0 0.0 Beyond 23,652,753 Total 25,000,000 Project Justification Reduce congestion and enhance safety along Broadway Boulevard as well as providing significant opportunities to revise the urban streetscape and development pattern along Tucson's main street. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 0 FY 2014/15 0 FY 2015/16 0 FY 2013/14 0 0 0 0 0.0 Beyond 2,752,705 Project Justification This project adds a new connection across the Santa Cruz River and I-10 into the urban area via the Sunset Road extension to I-10 and to River Road. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 12,400,000 FY 2014/15 0 FY 2015/16 10,000,000 FY 2013/14 0 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description Design and construct Sunset Road from Silverbell Road to I-10 to River Road including two travel lanes, a center turn lane, a new bridge across the Santa Cruz River, a new railroad grade separation, bike lanes in each direction, and curbs with ADA-accessible sidewalks. Department Transportation Project Name Sunset Road: Silverbell Road to I-10 to River Road Pima County FY2012/13 Adopted Budget 15-28 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 3,195,641 0 0 0 0.0 FY 2012/13 FY 2012/13 1,580,042 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 0 0 0 0 0.0 FY 2012/13 FY 2012/13 3,000,000 Project Description The System Wide Treatment Rehabilitation and Enhancement Program will provide the ongoing rehabilitation, enhancement and replacement of equipment and structures. Department Regional Wastewater Reclamation Project Name System Wide Treatment Rehabilitation 0 0 0 0.0 0 0 0 0.0 Beyond 6,000,000 Beyond 0 Total 20,604,000 Total 22,593,160 Project Justification The rehabilitation and/or enhancement of treatment facility elements are necessary to prevent disruption of the treatment process, costly emergency rehabilitation and possible permit violations. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 3,000,000 FY 2014/15 3,000,000 0 0 0 0.0 FY 2015/16 3,000,000 FY 2013/14 2,604,000 0 0 0 0.0 Project Justification Improve traffic flow and intersection safety. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 1,975,000 FY 2014/15 5,834,692 FY 2015/16 0 FY 2013/14 10,007,785 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description Widen Valencia Road between Ajo Highway and Mark Road to a 4-lane desert parkway, with 4 travel lanes; raised, landscaped median; bike lanes in each direction; ADA-accessible sidewalks; and continuous street lighting with additional turn lanes, signalization and intersection improvements at Ajo Highway. Department Transportation Project Name Valencia Road: Mark Road to Wade Road Pima County FY2012/13 Adopted Budget 15-29 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 953,413 0 0 0 0.0 FY 2012/13 FY 2012/13 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 3,367,815 0 0 0 0.0 FY 2012/13 FY 2012/13 0 Project Description Widens Kinney Road to four lanes with improved shoulders, roadside drainage, and landscaping. The median treatment will be either a raised landscape median or a twoway median left-turn lane pending further evaluation of local area access and circulation requirements. Department Transportation Project Name Kinney Road: Ajo Way to Bopp Road 0 0 0 0.0 Total 20,399,994 0 0 0 0.0 0 0 0 0.0 Beyond 17,015,629 Total 20,383,444 Project Justification The project will reduce congestion and enhance safety along Kinney Road. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 0 FY 2014/15 0 FY 2015/16 0 FY 2013/14 0 0 0 0 0.0 Beyond 19,446,581 Project Justification The project will reduce traffic congestion and enhance safety along Thornydale Road as well as improving access and safety in the vicinity of Arthur Pack Regional Park and Mountain View High School. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 0 FY 2014/15 0 FY 2015/16 0 FY 2013/14 0 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description Widens the existing Thornydale Road to a four-lane divided cross section with raised landscape median, outside curbs, multi-use lanes, storm drains, landscaping and noise mitigation and screening adjacent to residential areas where warranted. The project will include a drainage structure to carry Hardy Wash and other transverse drainages under Thornydale Road. Note: reflects planning and design costs after FY 1996/97. Department Transportation Project Name Thornydale: Cortaro Farms Road to Linda Vista Boulevard Pima County FY2012/13 Adopted Budget 15-30 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 13,170,002 0 0 0 0.0 FY 2012/13 FY 2012/13 3,608,333 Tucson Boulevard to O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 42,580 0 0 0 0.0 FY 2012/13 FY 2012/13 0 Project Description Reconstruct and widen Drexel Road including two traffic lanes in each direction, multiuse lanes, outside curbs, storm drains, landscaping and neighborhood noise mitigation if warranted. The roadway median will be either a raised landscape median or a two-way left-turn lane to be determined by further study of local access and circulation needs. Significant improvements will be made in the drainage along the roadway and in the roadway profile where it intersects the north-south street system. Department Transportation Project Name Drexel Road: Alvernon Way 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Beyond 18,685,447 Project Justification The project will reduce congestion and enhance safety. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 0 FY 2014/15 0 FY 2015/16 0 FY 2013/14 1,271,973 0 0 0 0.0 Beyond 0 Total 20,253,335 Total 20,000,000 Project Justification Centralize the majority of the Pima County RWRD laboratory analysis work which will reduce the cost associated with the required analytical work by reducing the redundancy that presently exists in multiple facilities. 0 0 0 0.0 FY 2016/17 Increase/(Decrease) from Prior Year FY 2013/14 FY 2014/15 FY 2015/16 0 0 0 0.0 FY 2016/17 0 FY 2014/15 0 FY 2015/16 0 FY 2013/14 3,475,000 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2012/2013 - 2016/2017 AND BEYOND Project Description The Project will provide the planning and initial design for the implementation of the Regional Optimization Master Plan (ROMP). Department Regional Wastewater Reclamation Project Name PCRWRD Central Laboratory Complex Pima County FY2012/13 Adopted Budget Pima County FY 2012/2013 Adopted Budget SUPPLEMENTAL INFORMATION SUMMARY Page Glossary of Terms and Acronyms ............................................................................................. 16-2 Department Listing ..................................................................................................................... 16-25 Pima County Budget Policies .................................................................................................... 16-30 Pima County Debt Policies and Practices ................................................................................ 16-39 Pima County Bonding Disclosure, Accountability & Implementation .................................... 16-43 Long Term Debt Service Schedules .......................................................................................... 16-50 Valuation of Property for Taxing Purposes In Arizona ............................................................ 16-57 Components of Arizona’s Property Tax System ...................................................................... 16-58 Full Cash Values by Class: 2008 - 2012 .................................................................................... 16-59 Limited Values by Class: 2008 - 2012 ........................................................................................ 16-60 Assessment Ratios by Class: 2008 - 2012 ................................................................................ 16-61 Secondary Net Assessed Values by Class: 2008 - 2012 .......................................................... 16-62 Primary Net Assessed Values by Class: 2008 - 2012 ............................................................... 16-63 Property Tax Levies and Collections - Ten Year History ......................................................... 16-64 Property Tax Rates-Direct and Overlapping Governments - Ten Year History ...................... 16-65 Pima County Population, Cities & Towns, and Unincorporated Areas: 2000 - 2011 .............. 16-66 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2011, 2020, 2030, 2040, 2050........................................................... 16-67 Pima County Population & Employment - Ten Year History.................................................... 16-68 Addresses & Telephone Numbers............................................................................................. 16-69 16-1 Pima County FY 2012/2013 Adopted Budget GLOSSARY OF TERMS AND ACRONYMS Account - An individual item of expenditure or revenue used in line item budgeting, e.g., books, out-ofstate travel, overtime, court fees, interest. The term Object has replaced Account in the County’s new business system. Accounting Method (Accrual Basis & Modified Accrual Basis) - Under the accrual method, revenues are recognized when they are earned, and expenses are recognized when they are incurred. The budgets of the proprietary funds are presented using the accrual basis. Under a modified accrual method, revenues are recognized when they are measurable and available to finance expenditures. Expenditures, on the other hand, are generally recognized when incurred. (Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year.) The budgets of the governmental funds are presented on a modified accrual basis. Activity - An effort of a department that contributes to the achievement of a program objective. The smallest operational element of a strategic budget, organized as follows: - Program - Service - Activity Ad Valorem Tax - A tax based on the value of property. ADA - Americans with Disabilities Act - An enactment to protect the employment and accessibility rights of disabled individuals. Adopted Budget - Per ARS §42-17105, the Board of Supervisors shall “....finally determine and adopt estimates of proposed expenditures” and such “adopted estimates” shall “constitute the budget of the County .... for the current fiscal year.” Per statute, this must be done on or before the fourteenth day before the day on which the Board levies taxes (which, in turn, must be done on or before the third Monday in August each year). AFCAP - Actual Full Cost Allocation Plan - The plan that identifies the costs of support services provided by the central service departments of Pima County to its operating departments and special revenue, internal service, and enterprise fund departments. The AFCAP for a given fiscal year is based on the actual expenditures of the prior fiscal year. The plan is prepared annually by the Financial Control & Reporting Division of the Department of Finance and Risk Management. AGAVE - Software used by Pima County Superior Court and Clerk of the Superior Court, primarily for case management, calendaring, arbitration tracking and statistical data collection of criminal, civil, and family law cases. AHCCCS - Arizona Health Care Cost Containment System - The Arizona Medicaid alternative program that provides prepaid (capitation rate) health care for eligible citizens through health maintenance organizations or fee for service programs. Alcoholic Beverage License Revenue – Intergovernmental revenue from the State of Arizona, whereby Pima County receives $3,000 each time a new liquor license is granted to a business operating in the unincorporated area of the county. ALTCS - Arizona Long Term Care System - The Arizona Medicaid alternative program for long term care added to the AHCCCS program effective January 1, 1989. 16-2 Pima County FY 2012/2013 Adopted Budget AMS Advantage - Computerized central data system that performs the County's accounting and financial reporting functions. AMS Advantage replaced the County’s FMS accounting and financial reporting system on July 1, 2011. Annualized Cost - Operating cost incurred at annual rates for a portion of the prior fiscal year and which must be incurred at similar rates for the entire twelve months of the succeeding fiscal year. Antiracketeering Fund - A group of special revenue funds administered pursuant to ARS §132314.03. The County Attorney and the Sheriff administer their own antiracketeering funds. The County Attorney’s fund includes funds held for other local law enforcement agencies. Racketeering is defined as any illegal act committed for financial gain. AOC Retirement Plan - Administrative Office of Courts Retirement Plan - A qualified pension plan under the Corrections Officer Retirement Plan (CORP) that provides retirement and other benefits to County judiciary probation, surveillance, and juvenile detention officers. The AOC Retirement Plan is administered by the Public Safety Personnel Retirement System (PSPRS). Appropriation - A legal authorization granted by the County Board of Supervisors to make expenditures/expenses and to incur obligations for specific purposes during a fiscal year. Appropriation Unit – A budgetary Chart of Accounts element in the County’s financial and budgeting systems that comprises the budget for a group of accounts, such as Personnel Services. Use of the Appropriation Unit enforces budgetary controls at the Department level. When the entire budget for a group of accounts (appropriation unit) has been used, no additional expenses can be charged or encumbered to that appropriation unit without increasing its budget. Moving budgetary authority from one Appropriation Unit to another is handled through the Planning and Budgeting System. ARRA - American Recovery and Reinvestment Act - Federal legislation enacted during February 2009 to speed the nation's economic recovery, create and save jobs, and provide services to people affected by the recession. The economic stimulus measures provided by the ARRA include investment in the areas of community and economic development, infrastructure, human services, transportation, and workforce development. ARS - Arizona Revised Statutes - The revision and codification of the laws of the state of Arizona of a general or public nature and enacted into law as the Arizona Revised Statutes, Laws 1955, Third Special Session, Chapter 3. ASRS - Arizona State Retirement System - A defined benefit plan as described in section 414(j) of the Internal Revenue Code that provides retirement and other benefits to state employees and employees of participating state political subdivisions not covered by one of the Public Safety Personnel Retirement System (PSPRS) plans. Most Pima County employees are members of the ASRS. Assessed Valuation - An annual determination of the just or fair value of real estate or other property by the County Assessor and the Arizona Department of Revenue as a basis for levying taxes. Assessment Ratio - The percentage factor determining the taxable value of property for each of the various legal classes in Arizona. Ratios are set by the State Legislature. The table “Assessment Ratios By Class For Tax Years 2008–2012” presented in this section shows a history of assessment ratios. 16-3 Pima County FY 2012/2013 Adopted Budget Base Budget – The new Planning and Budgeting System contains packages A through F. Package A refers to a department’s Base or Target Budget, or for non-General Fund departments, the level of operating expenditures/expenses which can be supported by a department’s current financial resources. The base budget is the prior year’s budget adjusted for known financial changes, such as the annualization of approved prior year supplemental packages and prior year salary and benefit adjustments. Board of Deposit - The Board of Supervisors, sitting as the Board of Deposit, designates the servicing bank for the deposits of state and County monies. ARS §35-325 specifies the requirements and procedures which govern the conduct of this board. Bond - A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date in the future (called the maturity date), together with periodic interest at a specific rate. Bond Implementation Ordinances - Ordinances Nos. 1997-35, 1997-80, 2004-18, and 2006-29 that schedule the sale of bonds authorized by Pima County voters in the May and November 1997 bond elections, the May 2004 bond election, and the May 2006 bond election. These ordinances also establish basic parameters as to how the County will program capital improvements funded with bond revenues. Compliance with these restrictions is governed by Truth in Bonding ordinances, which provide specific guidance on bonding disclosure, accountability, and implementation. Bond Principal - The face value of a written promise to pay a specified sum of money at a specified date(s) in the future, called the maturity date(s). Branch – A Branch consists of two categories: Pima County or Agency. All accounting entities are defined as one or the other and are summarized as such. A Branch is the highest summarization on the organizational chart. Budget - A financial plan consisting of an estimate of proposed expenditures/expenses and their purposes for a given period and the proposed means of financing them. Budget Amendment Process - Procedure a department must follow in order to request modification of its adopted budget. Budget amendments must be approved by the Board of Supervisors. Budget Stabilization Fund - Prior to fiscal year 1999/2000, the only method of managing budget exceedences was to reserve funding for this purpose in the Board of Supervisors’ Contingency fund. In fiscal year 1999/2000, this process was further developed and institutionalized through the establishment of the Budget Stabilization fund within the Contingency department of the General Fund budget. Items which are funded in Budget Stabilization include planned salary compensation, and approved department supplemental packages, where the exact timing or details of the project are not yet determined. Budget System – See Planning and Budgeting System. Bureau – A Bureau is a group of units that perform a department’s line of business. Business Licenses and Permits - Revenues derived from businesses and occupations that must be licensed before operating in the unincorporated area of Pima County, i.e., licenses for itinerant peddlers, pawn broker businesses, initial application fees for industrial users of the wastewater system, the initial license to provide cable TV services to residents, and periodic operating charges levied on providers of cable TV services. Most revenues come from operating charges for cable TV in the unincorporated area and the use of County owned rights-of-way by cable and other telecommunications companies. 16-4 Pima County FY 2012/2013 Adopted Budget C-Path - The Critical Path Institute (C-Path), a non-profit institute, is a collaborative partnership involving the University of Arizona, SRI International, and the Federal Drug Administration for the purpose of expediting development and approval of new medications. As an enhancement to local government, Pima County contributed annually to the project through fiscal year 2009/10. CAA - Community Action Agency - Refers to grants administered by the Community Services, Employment & Training Department to assist community agencies in providing services to families and individuals living at or below poverty level. Cabinet – A Cabinet is a method of categorizing each department based on functional area. There are five broad functional areas: County Administration, Community & Economic Development, Justice & Law Enforcement, Health Services, and Public Works. CAFR - Comprehensive Annual Financial Report – The official annual report for Pima County prepared in accordance with generally accepted accounting principles (GAAP) and in conformance with standards of financial reporting as established by the Governmental Accounting Standards Board (GASB) using guidelines recommended by the Government Finance Officers Association (GFOA). The CAFR includes financial statements and analysis, along with statistical data on financial, nonfinancial, and demographic trends. It is also used by bond rating agencies, such as Moody’s, Standard & Poor’s, and Fitch, to determine credit risk, and thus interest rates, for bonds issued by the County. Capital Expenditures - An expenditure by all funds, including Proprietary Funds, for the acquisition of, or addition to, a fixed asset that costs more than $1,000 and has a useful life of at least one year. Capital Expenditures Object Level - A collection of capital expenditure/expense accounts grouped and assembled by type for budgeting purposes. Capital Project - Construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the Capital Improvement Program (CIP). Capital Project Expenditures - Expenditures for construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the CIP. Capital Projects Fund - A fund used to account for financial resources to be used for the acquisition, remodeling, or construction of major capital facilities (other than those financed by Proprietary Funds). Carryover Appropriations - Amounts budgeted in the current fiscal year for expenditures that were originally budgeted in the previous fiscal year and for which obligations have been incurred that cannot be met by the end of the previous fiscal year. Carryover appropriations for General Fund departments are reserved in prior year carryovers within the Contingency department. All carryovers must be approved by the County Administrator. CDBG - Community Development Block Grant - Housing and Urban Development block grant funds to be used for increasing available housing and to assist in the physical improvement of low and moderate income communities. Charges for Services - Fees charged for performance of a service. Chart of Accounts – Elements used to identify and classify all financial and budget data. Some of the Chart of Accounts elements include Fund, Cabinet, Department, Appropriation Unit, Revenue Source, Object, and Balance Sheet Account. CIP - Capital Improvement Program - A program outlining all the acquisition, remodeling, and construction of projects costing $100,000 or more to be undertaken by Pima County during the current budget year and the following four fiscal years. 16-5 Pima County FY 2012/2013 Adopted Budget CJEF - Criminal Justice Enhancement Fund - A 47 percent surcharge on all traffic fines collected. The state treasurer administers the funds and allocates them among different agencies such as law enforcement, courts, and health services. Classification - A title and code assigned to a grouping of similar personnel positions as described in the appropriate class specification (the official document defining the type and level of duties and responsibilities and the minimum qualifications of positions assigned to a particular classification). COLA - Cost of Living Adjustment - An adjustment of the compensation rates of regular County employees who are not elected officials. The frequency of such adjustments is determined by the Board of Supervisors, as is the manner in which the COLA is applied. Combined Property Tax Rate – The overall rate at which property is taxed, including both the primary property tax rate and secondary property tax rate. Community & Economic Development - The organizational entity comprised of the following departments: Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library District; Economic Development & Tourism; Kino Sports Complex; School Superintendent; and the Stadium District. Contingency Funds - Funds reserved by the Board of Supervisors for services or programs which the Board may release for departments to use during the course of the fiscal year. The current reserve categories are Prior Year Carryovers, General Contingency (unreserved), Budget Stabilization, Tax Reduction/Debt Retirement, and General Fund Reserve. COPs - Certificates of Participation - A common form of lease-purchase financing, Certificates of Participation are lease-purchase agreements that are divided into fractions and sold to multiple investors, similar to stocks, usually in $5,000 denominations. COPs are tax-exempt agreements that fund capital improvement projects, with the underlying project assets serving as collateral for investors who receive a share of whatever revenue is derived from the lease or lease-purchase. COPS Grants - As a component of the U.S. Department of Justice, the Office of Community Oriented Policing Services (COPS) was created through the Violent Crime Control and Law Enforcement Act of 1994. Funds from COPS Grants are used to advance the practice of community policing, provide training and technical assistance at all levels of law enforcement, and provide resources to acquire and deploy innovative crime-fighting technologies. CORP - Corrections Officer Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to various state and municipal corrections/detention employees, county detention officers, and non-uniformed county sheriff department employees whose primary duties require direct contact with inmates. The CORP is administered by the Public Safety Personnel Retirement System (PSPRS). Cost Allocation Plan - The documents identifying, accumulating, and allocating or developing billing rates based on the allowable cost of services provided by a governmental unit to its departments. Pima County uses an Internal Cost Allocation Plan to recover indirect costs from Enterprise Funds, Internal Service Funds, and some Special Revenue Funds. The County recovers indirect costs based on a combination of actual costs and usage information from prior fiscal years. Pima County uses a second Cost Allocation Plan to recover indirect costs from federal grant programs. This plan is prepared following federal guidelines specified in Circular A-87. 16-6 Pima County FY 2012/2013 Adopted Budget Cost Center – A Cost Center was the lowest financial organizational unit in the County’s previous accounting and budgeting systems. Each center was identified by a unique seven-digit identifier, with the first three digits (numeric digits or a combination of alpha characters and numeric digits) identifying the department to which the center was assigned. Financial transactions were then recorded by fund/center/account. County Administration - The organizational entity comprised of the departments of Assessor, Board of Supervisors, Clerk of the Board, Communications Office, County Administrator, Elections, Finance and Risk Management, Forensic Science Center, Human Resources, Information Technology (includes Telecommunications, an internal service fund department), Non Departmental (Contingency, Debt Service, General Government Revenues, and Non Departmental), Office of Emergency Management and Homeland Security, Procurement, Recorder, and Treasurer. County Free Library District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 24, and Title 11, Chapter, 7, to provide county residents with free and equitable access to information resources needed for full participation in the community and for the enrichment of individual lives. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the County Free Library District, is authorized to levy a secondary property tax on all property within the district to fund necessary expenditures/expenses for the benefit of property holders in the district. Debt Service Fund – A segregated fund used to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. Debt Service Requirement - The amount of money required to pay both the interest and principal on outstanding debt over a set period of time. Department – An aggregation of Bureaus/Divisions that share a specific common purpose and are administered by a single director/manager or elected official. “Department” should not be confused with “Functional Area,” which is a grouping of departments sharing a broad common purpose. In the accounting and budget systems, units are denoted by a four digit alphanumeric code. In the County’s previous accounting and budget systems, cost centers were denoted by a seven-digit alphanumeric code. Cost centers that were a component of a department had in common the first three digits of the department’s numeric or alphanumeric identifier. For example, the aggregation of all cost centers that began with the digits “160" was the County Attorney Department and the aggregation of all cost centers that began with the digit “W" was Regional Wastewater Reclamation. (Also see the Super Department definition for the previous financial system.) DSH – Disproportionate Share Hospital Program - Program whereby hospitals that serve a disproportionate number of low income patients receive a separate payment in addition to their standard Medicare and/or Medicaid reimbursement. Pass through funding is received by Pima County from the Arizona Board of Regents and paid to AHCCCS as the state match to draw down federal DSH matching funds. Direct Cost - A cost that can be identified with a specific cost objective and not a common, joint, or collective purpose. Discretionary Programs - Programs that are not mandated by law or any other authority. Division – An element or segment of government that is organized as a specific administrative or functional unit. ECAP - Employee Combined Appeal Program - The annual Pima County work site fund raiser, allowing employees to contribute to their favorite charity through payroll deduction or a one time donation. 16-7 Pima County FY 2012/2013 Adopted Budget Economic Estimates Commission - Commission mandated under the Arizona Constitution to establish each year an aggregate expenditure limitation from local revenues for counties, cities and towns, community college districts, and local school districts. Enterprise Fund - A fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. EORP - Elected Officials' Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to state and county elected officials, supreme court justices, superior court and court of appeals judges, and full-time superior court commissioners. The EORP is administered by the Public Safety Personnel Retirement System (PSPRS). Excise Tax - A tax imposed by federal, state, or local governments on the sale or consumption of specific goods or services. In its broadest meaning, an excise tax is similar to a sales tax, which typically levies a fixed percentage tax on the monetary value of goods or services when purchased by consumers. Title 42, Chapter 6, Article 3, of the Arizona Revised Statutes allows the voters in most Arizona counties to enact countywide jail facilities, capital projects, and transportation excise taxes. More than twenty years ago, the County approved a 1 percent tax (now 6 percent) on the rental of hotel/motel rooms in the unincorporated area of the County, and in May 2006 voters approved the Regional Transportation Authority’s countywide 0.5 percent transportation excise tax. Upon the unanimous vote of the Board of Supervisors, the County is allowed by statute to enact up to a 0.5 percent general county excise tax. At this time, Pima County does not impose such a general excise tax. (Also see Sales Tax and Transaction Privilege Tax.) Exemption from Property Taxes - The Arizona Constitution exempts property held by federal, state, or local governments and educational, charitable, and religious nonprofit organizations from property tax. The few remaining veterans of certain foreign wars, widows/widowers, and disabled persons are eligible for partial exemptions determined by income and value of their property. All household goods used in a residence and owned by the user are also exempt from a personal property tax. Expenditure - The outflow of funds paid for goods or services obtained which are used for funds other than the Enterprise Fund and Internal Service Fund departments (the Proprietary Funds). Expenditure Limitation - On June 3, 1980, Arizona voters approved Arizona Constitution, Article IX, §20 and §21, prescribing an expenditure limitation for each county, city, town, and community college district. The purpose of the expenditure limitation is to control expenditures and limit future changes in spending to adjustments for inflation, deflation, and population growth. Expense – The outflow of funds for goods and services obtained which are used for Proprietary Funds. Facilities Renewal Fund - A fund established, subject to annual appropriation, to provide resources for the on-going need to repair and rehabilitate existing, aging County buildings. FARE - Fines/Fees and Restitution Enforcement – A program administered by the Arizona Supreme Court to assist courts in obtaining payment for court ordered fines, fees, and restitution cases in default. 16-8 Pima County FY 2012/2013 Adopted Budget Fill The Gap - A funding mechanism enacted by the state in 1999 to provide counties with resources to improve criminal case processing. A state appropriation in addition to a seven percent surcharge on court fines and forfeitures, as well as a five percent contribution of court collections by each county to its own Local Courts Assistance Fund, provides funding for this program. Fines and Forfeits - Revenue from penalties imposed for the commission of statutory offenses, violation of lawful administrative rules and regulations, neglect of official duty, and the forfeiture of deposits held as performance or appearance guarantees. Fire District Assistance Tax - Established by ARS §48-807, which requires, in part, that the Board of Supervisors shall “levy a County Fire District Assistance Tax on the taxable property in the County....” The funds raised by this secondary property tax supplement the operating budgets of the nineteen fire districts in the county. Flood Control District - See Regional Flood Control District. FMAP - Federal Medical Assistance Percentage - The share of each state’s Medicaid program paid by the federal government. The share runs from a minimum of 50% to a maximum of 83%, and is determined by the per capita income of each state. FMS - Financial Management System – Pima County’s previous computerized central data system that performed accounting and financial reporting functions. FMS was replaced by the County’s new AMS Advantage accounting system on July 1, 2011. Forecast - A projection of future revenues, expenses, population, building permits, assessed values, etc. based on historical and current economic, financial, and demographic information. FPS - Financial Planning System – Pima County’s previous computerized network based budgetary planning and reporting system, which was also known as the Budget System. FPS was replaced by the County’s new Planning and Budgeting System on July 1, 2011. FTE - Full Time Equivalent - Decimal conversion of the number of hours authorized for a position into a full time position. One FTE is defined as 2,080 funded hours per fiscal year, i.e., one FTE represents 26 pay periods per fiscal year times 80 hours per pay period for 2,080 hours per fiscal year. Full Cash Value - The appraised value of a property approximating the “market value” of the property. The Full Cash Value is used to determine the Secondary Net Assessed Value which is then used to levy Secondary Property Taxes. Functional Area - Grouping of departments with similar programs and services. Groupings used by Pima County are: Community & Economic Development, County Administration, Justice & Law Enforcement, Health Services, and Public Works. Fund - A system of accounts that segregates all financial transactions for restricted or designated uses by a government entity. The fund categories used by Pima County are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds, and Internal Service Funds. (Also see individual fund definitions.) Fund Balance - The difference between the assets and liabilities of governmental funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. FY - Fiscal Year - A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. For Pima County, the fiscal year is from July 1 through June 30. 16-9 Pima County FY 2012/2013 Adopted Budget GASB - Government Accounting Standards Board - An independent, rule making body that establishes and improves standards of financial accounting and reporting for state and local governments. It is recognized as the official source of generally accepted accounting principles for state and local governments. Organized in 1984, GASB is the successor to the National Council on Governmental Accounting, whose standards remain in force unless amended or superseded by the GASB. General Fund - The General Fund is used to account for all financial resources except those accounted for in other funds. The General Fund is the County’s principal financing vehicle for general government services and is funded largely by primary property tax revenue and state shared sales tax revenue. General Fund Reserve - An amount of money held to cover expenses associated with unforeseen events. The reserve is a contingency expense budgeted at five percent or more of general fund revenues in accordance with the recommendations of the Government Finance Officers Association (GFOA). Such a reserve is looked upon favorably by bond underwriters. Maintaining this reserve has the effect of lowering the interest rates on bonds sold by the County. General Obligation Bonds - Bonds backed by the full faith and credit of Pima County used to finance a variety of public projects. These bonds require voter approval. General Obligation Bonds are limited tax bonds that are secured by the County’s secondary property tax. GFOA – Government Finance Officers Association – A professional association of state, provincial, and local government finance officers in the U.S. and Canada founded to enhance and promote professional management of government for the public benefit by identifying and developing financial policies and practices. GME – Graduate Medical Education Program – Postgraduate training program for physicians after medical school, also known as a residency program. Pass through funding is received by Pima County from the Arizona Board of Regents and paid to AHCCCS as the state match to draw down federal GME matching funds. Governmental Funds - Funds that are used to account for the County’s expendable financial resources and related current liabilities, except those accounted for in Proprietary Funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. Graffiti Abatement Program – A Pima County Department of Transportation program that provides graffiti removal service free of charge to private, residential property owners in the unincorporated area of the county. Grants - Contributions or gifts of cash or other assets from another government or private entity to be used or expended for a specified purpose, activity, or facility. 16-10 Pima County FY 2012/2013 Adopted Budget HAVA - Help America Vote Act – A federal law that established a program to provide funds to states to replace punch card voting systems; established the Election Assistance Commission to assist in the administration of Federal elections and to otherwise provide assistance with the administration of certain Federal election laws and programs; established minimum election administration standards for states and units of local government with responsibility for the administration of federal elections; and for other purposes. Pima County may use HAVA funds received in 2009 for voting equipment/machines, voter registration enhancements, voter education above the amount in the County maintenance of effort, poll worker recruitment and training above the amount in the County maintenance of effort, and/or other elections projects that can be approved as HAVA projects by the Arizona Secretary of State and do not supplant County maintenance of effort. Approval must be given by the Arizona Secretary of State prior to spending any funds. HCBS - Home and Community Based Services - A variety of programs, such as foster care, home delivered meals, congregate meals, and day care provided to clients in their homes or in a community setting as an alternative to institutional care. Health Services – An organizational entity comprised of the departments of Institutional Health and Health. HELP - Highway Extension/Expansion Loan Program - A financing mechanism established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you-go. HHW - Household Hazardous Waste Program - A program to educate the public about the concerns and problems of household chemical disposal and to provide collection sites to divert household chemicals from the sewerage system and landfills. HIDTA - High Intensity Drug Trafficking Area - Investigation and enforcement efforts involving complex drug related activities in high drug trafficking areas. The HIDTA program is supported by federal grant funding. Hotel/Motel Bed Tax - See Excise Tax and Transient Lodging Excise Tax. HSA - Health Savings Account - A tax-exempt trust or custodial savings account set up by an employee to pay or reimburse current and future qualified medical expenses. Enacted under provisions of the Internal Revenue Code, it is an alternative to traditional health insurance. An employee must be covered by a high deductible health plan and can contribute tax-free earnings to the HSA each year up to set limits. The necessary minimum deductible and maximum contribution levels are indexed for inflation over time. HURF - Highway User Revenue Fund - Funds allocated by the state to fund the construction and maintenance of the County’s highway and street system. This is the primary funding source for the Transportation Department and provides funds for the construction and maintenance of the County's roads and connecting infrastructure. HURF Equity Legislation - Legislation passed by the 1997 State Legislature that resulted in a change in the formula to distribute Highway User Revenue Funds. The formula now includes the population of unincorporated areas in the calculation of distribution amounts. During fiscal year 1996/97, the change increased the distribution to Pima County by $3.3 million, and the increase over a twenty-year period is estimated to be $392.6 million. 16-11 Pima County FY 2012/2013 Adopted Budget Improvement District - A special taxing district that is established by the Board of Supervisors, at the request of the property owners within a specific area, for the purpose of installing local public improvements and distributing the cost of the improvements among the property owners within the district based upon the benefit derived. The Board of Supervisors sits as the board of directors for the County’s Hayhook Ranch Improvement District, the operation and maintenance budget of which is funded by a Secondary Property Tax levy on all property located within the district. Other improvement districts exist in the County, but they are authorized and operated by municipalities and other independent boards of directors. Incumbent - A Pima County employee or individual assigned to a particular Position Control Number (PCN). Indirect Cost - A cost that is incurred for a common or joint purpose benefitting more than one cost objective that is not readily assignable to the individual cost objectives specifically benefitted. Information Technology - Computer based systems which are used to acquire, store, and process information in various forms. This includes any hardware, whether primary equipment such as central processing units and personal computers, or ancillary equipment such as printers, scanners, video monitors, keyboards, etc. Information technology also includes the software and program applications which allow the equipment and systems to operate. (The department that manages the County’s mainframe computer, network servers, wide area network, wireless radio services, and telecommunications is named Information Technology.) Information Technology Enhancement Fund - A fund established to provide a source of funding for various specific information technology projects designated during the County's budget process. Intergovernmental Revenues - Revenues received from other governments for general financial assistance used in performing specific functions or as sharing of tax proceeds. State shared sales and vehicle license taxes and Highway User Revenue Fund monies comprise the largest share of Intergovernmental Revenues, with shared Lottery and Alcoholic Beverage License revenues, and Payments in Lieu of Taxes from the Arizona Department of Transportation. Intergovernmental revenues received by Pima County from the federal government include Payments in Lieu of Taxes (PILT) on federal lands exempt from property taxation and grant monies. Intermittent Employee - A person who has been hired for seasonal, on-call, or as-needed employment that does not exceed 1,040 paid hours per fiscal year. Internal Service Fund - A fund used to account for the financing of goods or services provided by one County department to other County departments on a cost reimbursement basis. JALE - Justice & Law Enforcement - An organizational entity comprised of the departments of Clerk of the Superior Court, Constables, County Attorney, Indigent Defense, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, Superior Court, and Superior Court Mandated Services. KERP - Kino Environmental Restoration Project - A cooperative project of the U.S. Army Corps of Engineers, Pima County, and the Pima County Flood Control District which was designed for three primary purposes: create native ecosystems; harvest urban storm water; and control flooding. This project was the result of the agencies’ desire to redevelop an existing unlined storm water detention basin, the Tucson (Ajo) Detention Basin, into a detention basin that was more environmentally sensitive and aesthetically pleasing to the Tucson community. Lease Purchase Agreement - An agreement providing that portions of a lease payment may be applied toward the purchase of the property under lease. 16-12 Pima County FY 2012/2013 Adopted Budget Legal Class - A property classification defined by the State Legislature and used to establish various Assessment Ratios to be applied to the Full Cash Value and the Limited Value of a property to determine both the Primary Net Assessed Value and Secondary Net Assessed Value of taxable property. Legal Class is determined by the use of the property. Levy - Imposition of taxes and/or special assessments for the support of government activities. Levy Limitation - The annual growth rate of the Primary Property Tax Levy is limited to two percent plus the percentage growth of the physical tax base. The levy limitation applies to counties, cities and towns, and community college districts. The annual growth rate of the Secondary Property Tax levied by fire districts pursuant to A.R.S. §48-807 is limited to an eight percent increase, unless an override to the levy limitation is approved by district voters. Library District - See County Free Library District. Limited Property Value - The basis for establishing the primary tax on a property. If there has not been a change in use or substantial modification to the property, it is the greater of: (1) the previous year’s Limited Property Value increased by 10%; or, (2) 25% of the difference between the current year’s Full Cash Value and the previous year’s Limited Property Value. If there has been a change in use or a substantial change made to the property, the Limited Property Value is determined by using the average percentage that the Limited Property Value comprises of the Full Cash Value for like properties in the area. The Limited Property Value can never exceed the Secondary Property Value. Line Item Budget - A budget that allocates funds to specific units and objects, e.g., salaries and office supplies. LGIP - Local Government Investment Pool - A pooled investment fund that is maintained by the state treasurer for the collective investment of state monies. The state treasurer deposits state monies in the pooled investment fund and such monies as any county, city, or town may supply. When a depositor provides monies to the pooled investment fund, it specifies the date or dates on which it will require the monies. The pooled investment fund shall be invested by the state treasurer for such periods as will facilitate the return of the monies to the originating bodies in accordance with the instructions received at the time of deposit. Earned interest increments are to be credited promptly after calculation. Mandated Programs - Programs that are imposed by law or another authority. Memo Revenue - Revenue from sale of County owned land and fixed assets, including buildings, vehicles, surplus property, capital lease proceeds, and an offset to budgeted depreciation expense not requiring actual outlay of monies. Miscellaneous Revenue - Revenue from rents and royalties received in exchange for the right to use County land, buildings, improvements, and other property; monies received from private sources not associated with transfer of County property or services; reimbursements as compensation for damages to County property; and monies received as refunds and recoveries from outside sources. MTCVB – Metropolitan Tucson Convention and Visitors Bureau – The recognized tourism promotion agency in the county whose goal is to enhance economic prosperity through the marketing and promotion of the metropolitan Tucson region for meetings, conventions, sporting events, and tourism. The MTCVB’s film office also promotes the region as a location for the television, motion picture, and advertising industries. 16-13 Pima County FY 2012/2013 Adopted Budget MWBE - Minority & Women-owned Business Enterprises - Businesses owned and operated by women or minorities. It is the policy of Pima County government to ensure full and equitable economic opportunities to persons or businesses that compete for business with Pima County government, including minority-owned business enterprises (MBE) and woman-owned business enterprises (WBE); the goal being to encourage and support business growth and success. The Pima County Minority and Women-owned Business Enterprise Program is a narrowly tailored remedial plan intended to correct identified disparities. NAI - Net Assets Impact - A term applicable to proprietary funds describing a change in retained earnings. Prior to a GASB rule change, the term Net Retained Earnings Impact (NREI) was used. The concept is similar to the philosophy of NFI, as applied to other funds. NAV - Net Assessed Value - The assessed value less the exceptions and exemptions allowed by the state constitution and statutes. NFI - Net Fund Impact - Defined as total revenues for the fiscal year, plus net operating transfers, and minus total expenditures, this calculation quantifies the difference between the fund balances at the beginning and end of the fiscal year. Used in developing and monitoring budgets of special revenue funds, the Debt Service Fund, and the Capital Projects Fund. NGFI - Net General Fund Impact - The same as NFI, applicable to the General Fund. NSP - Neighborhood Stabilization Program - A collaborative program between Pima County and the federal Department of Housing and Urban Development, as authorized by the Housing and Economic Recovery Act of 2008, to acquire, rehabilitate, and rent to low income residents properties located in areas hard-hit by blight and abandonment of vacant or foreclosed homes. The County’s program is concentrated on foreclosed property acquisition and rehabilitation in the Cardinal/Valencia Road area and redevelopment projects in Ajo and South Tucson through contracts with non-profit organizations. Object - A Chart of Accounts element referring to expenditures used in line item budgeting. Office of Medical and Health Services - An organizational entity comprised of the departments of Institutional Health, Health, and Pima Health System & Services. One Percent Constitutional Limitation - Article 9, Section 18, of the Arizona Constitution requires the maximum amount of ad valorem Primary Property Tax that may be collected from owner occupied residential property in any tax year shall not exceed one percent of the property's Limited Property Value. The one percent limitation does not apply when voters have approved overrides above budget, expenditure or tax limitations, or for Secondary Property Tax levies and assessments to retire debt or fund the operations of voter approved Special Taxing Districts. Operating Budgets - Plans of current expenditures/expenses and the proposed means of financing them. The annual operating budget is the primary means by which most financing, acquisition, spending, and service delivery activities of a government are controlled. Operating Expenditures/Expenses - Expenditures/expenses charged in a fixed period of time to reflect the day-to-day operations. Operating Revenues - Revenues earned in a fixed period of time from daily operations. Property taxes collected make up the bulk of operating revenues for the General Fund, Regional Flood Control District, County Free Library District, and Debt Service Fund. Grant revenues are not considered operating revenues. Operating Transfers - The movement of cash or assets from a fund that has the resources to a fund that will use them. Operating transfers “in” or “out” are not considered “revenues” or “expenses.” 16-14 Pima County FY 2012/2013 Adopted Budget Outside Agencies - A group of organizations that are not associated with nor allocated to any particular Pima County department. Outside agencies submit requests for funding to provide economic development, health, and social services for the County, and funds for approved service programs are distributed to the outside agencies via discretionary fund contracts. The Community Development & Neighborhood Conservation Department administers the Outside Agency Program. PAG - Pima Association of Governments - A nonprofit council of governments serving as the regional planning agency for Pima County and the Tucson metropolitan area. It is operated by a ninemember board of directors comprising executive officers from each of the nine jurisdictions: Pima County, Tucson, Marana, Oro Valley, Sahuarita, South Tucson, Pasqua Yaqui Tribe, Tohono O’odham Nation, and the State Transportation Board. PAG receives funds from federal, state, and local governments, including Pima County, for planning programs in air quality, water quality, transportation, and other regional programs. Part Time Employee - A person who occupies a position that provides employment for less than 80 hours per pay period. PCIHS - Pima County Integrated Health Care System - Diverse set of payer and provider operations including: Health Department, the provision of health care at the adult and juvenile detention centers, the provision of mandated behavioral health services, administration and oversight of jail based Restoration to Competency program, and lease oversight of The University of Arizona Medical Center – South Campus, formerly Kino Community Hospital. PCN - Position Control Number - A unique seven digit numeric identifier used by the Position Control and Financial Planning systems to differentiate between specific positions within the County. PCWIN – Pima County Wireless Integrated Network – A bond project approved by voters in 2004 to enable simultaneous communication among 30 law enforcement, fire agencies and medical first responders through construction of new tower sites, new 911 dispatch facilities and a new communications and operations center. Per Capita - A measure for revenue or expenditure/expense on a per person basis. Performance Based Budget - A budget that allocates funds for programs and services based on their worth, performance, effectiveness, and contribution to the organization’s overall mission, goals, and objectives. Theoretically, the decision to appropriate more or fewer resources for programs and services from year to year is based on how well they achieve their stated goals and outcomes. In order to assess the work efficiency of operating units, different types of performance measures are used: input, output, outcome, quality, and efficiency. Performance Measure - A quantitative measure or qualitative assessment of how well a department has met or will meet its goals and objectives. Performance measures summarize the relationship between inputs and outputs in achieving outcomes with respect to effectiveness, efficiency, and quality. Performance measures demonstrate what the program service outputs are, what the expected quality levels are for these outputs, and what productivity is expected from expended person-hours and dollars. 16-15 Pima County FY 2012/2013 Adopted Budget Personal Property - Property of every kind, both tangible and intangible, not included in the definition of real estate. Generally, personal property is moveable property. In Arizona there are two types of personal property, secured and unsecured. The owner of secured personal property is required to have his property declared as secured property. Secured property is taxed at the same time and in the same way as real property. Much of the equipment and the buildings of mines and utilities are secured personal property. Unsecured personal property is usually moveable property that is not exempted by the Arizona Constitution. Business equipment and mobile homes are the most common types of unsecured personal property. The Assessor must include in the assessment roll of property in the County an estimate of the value of unsecured personal property. Personnel Services - All costs of compensating Pima County employees including salaries and employee benefit costs such as Pima County contributions for retirement, social security, and health, dental, life, unemployment, and workers’ compensation insurance. Photo Traffic Enforcement Program – A program that commenced during fiscal year 2008/09 to enhance the quality of life in Pima County by improving driver compliance with traffic speed laws. A photo enforcement vendor selected by the County identifies, via cameras, drivers who have violated traffic speed limits within unincorporated Pima County. The Pima County Sheriff’s Department, independently or via an agency agreement with the photo enforcement vendor, then determines violations shown by the photo evidence and mails a notice of violation to the responsible party. Persons who request a hearing or fail to respond to the notice of violation are served with a citation for their alleged speeding violations, which are adjudicated through the Pima County Justice Courts. PILT - Payments in Lieu of Taxes - Properties owned by federal, state, county, and municipal governments are exempt from property taxation. Because such property is exempt, the revenue needs of a jurisdiction are borne by all other taxpayers within the jurisdiction. To offset the increased burden imposed on other taxpayers, federal and state statutes authorize the County to receive payments “in lieu” of the property tax that would have been imposed had such property been subject to local taxes. Pima County Attorney Investigator Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Attorney Investigators. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). Pima County Sheriffs Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Sheriff’s Department uniformed and other select department personnel. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). PimaCore - See Project PimaCore. Planning and Budgeting System – The County’s computerized network based budgetary planning and reporting system. It replaced the County’s previous FPS planning and budgeting system on July 1, 2011. PNAV - Primary Net Assessed Value - Determined by multiplying the Limited Property Value by the Assessment Ratio for the property and subtracting the amount of any applicable property exemption. The Primary Net Assessed Value is used to determine the Primary Property Taxes due on a given property. Pooled Investment Interest Revenue - Interest revenue earned on fixed income securities held in local government investment pools invested by the County or state treasurer. Assets from two or more jurisdictions are combined into an investment pool to facilitate the implementation of more diversified, lower cost investment strategies while maintaining separate accounting and audit trails for the funds provided by each jurisdiction. 16-16 Pima County FY 2012/2013 Adopted Budget Position Control System - Mainframe based position tracking system, sometimes referred to by the acronym PCON. Primary Property Tax - All ad valorem taxes except for secondary property taxes. It is determined by dividing the Primary Net Assessed Value by 100 and then multiplying the quotient by the Primary Tax Rate. The Primary Property Tax is used by the County, schools, cities, and towns to support the ongoing operation of the jurisdiction as opposed to capital improvements or override amounts which must be approved by the voters. If the amount of primary taxes to be levied in a given year is more than the amount of natural growth in the tax base, there must be a public hearing before the increase is imposed. The amount of primary taxes that can be imposed is limited by statute. Program - A group of closely related activities and services provided by an organization within the County. Programs produce some type of measurable result. The activities or services can be mandatory or discretionary. The activities or services also can have different funding sources (e.g., General Fund support, grants, Special Revenue Funds, etc.). Program Budget - A budget that organizes revenues and expenditures according to program output rather than departmental consumption, as in a line item budget, perhaps crossing standard organizational lines (youth program, for example). Program Budgeting - A budget methodology that relates appropriations to goals. Budget developers practicing this approach strive to appropriate funds for goal oriented units. Project PimaCore - An effort within the County to replace previous financial management, human resources, and other related business systems with a fully integrated business system that eliminates redundancy and provides for a single point of data entry. The goal of the new system is to transform financial and related business systems to provide the efficiency, transparency, and accountability necessary for the effective performance of County government; reduce costs through the elimination of redundant systems; streamline data entry and system reconciliations; and enhance the quality and accessibility of business information while accommodating the growth of County activities. Property Tax Stabilization Fund - A special revenue fund established to provide for future stabilization of the primary and combined property tax rates. Financial resources are provided by operating transfers from the General Fund. Proposition 100 (“Bailable Offenses,” 2006 General Election) - A state initiative passed by voters in November 2006 which amended Article 2, Section 22 of the Arizona Constitution to prevent persons who have entered or remain illegally in the United States from being eligible for bail should they be charged with a criminal offense under Arizona law that would allow the person to be released on bail. Proposition 100 (“Temporary Transaction Privilege and Use Taxes,” 2010 Special Election) – A state initiative passed by voters in May 2010 which amended Article 9, Section 12 of the Arizona Constitution by authorizing a temporary increase of 1 percent in the State’s transaction privilege and use taxes from June 1, 2010, through May 31, 2013, for the purpose of raising state revenues for primary and secondary education, health and human services, and public safety. As set forth in the initiative, two-thirds of revenues collected from the temporary tax shall be appropriated for public primary and secondary education, while the remaining one-third of revenues collected shall be appropriated for health and human services and public safety purposes. 16-17 Pima County FY 2012/2013 Adopted Budget Proposition 101 (“Local Property Tax Levies,” 2006 General Election) - A state initiative passed by voters in November 2006 which amended Article 9, Section 19 of the Arizona Constitution by changing the base year for the primary property tax levy limit of each county, city, town, and community college district. The base year changed from tax year 1980 to tax year 2005. The proposition was initiated by the Arizona legislature to reduce any excess levying capacity that the jurisdictions had built up over the years. Approval of the proposition by voters reduced Pima County’s primary property tax levy limit from $277,200,000 in tax year 2005 to $256,100,000 in 2006. In tax year 2006 Pima County’s actual primary property tax levy was $248,469,882. Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election) - A state initiative passed in November 2000 that raised the income limits for Arizona residents to qualify for medical assistance, allowing a greater number to receive subsidized health care. Proposition 204 County Hold-Harmless - Prior to the implementation of Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election), counties were paying for eligibility and medical liability costs. When the state assumed these costs as part of Proposition 204, it made three changes in county financing to generate funds. It reduced Disproportionate Share Hospital payments and created two new county contributions – the Uncompensated Care contribution and the AHCCCS Administration Cost contribution. While all of these changes resulted in a total net gain for some counties, they also created a total net loss for others. In order to ensure that counties did not suffer a net loss as a result of the implementation of Proposition 204, the state enacted County Hold-Harmless payments. These payments began in fiscal year 2002/03 and remained unchanged at $3.8 million through fiscal year 2009/10. No County Hold-Harmless payments are budgeted for fiscal year 2012/13, as recent State budget shortfalls eliminated such payments. Proprietary Funds - Funds used to account for the County’s ongoing activities that are similar to those found in the private sector. Proprietary funds include the County’s Enterprise and Internal Service funds. PSPRS - Public Safety Personnel Retirement System - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to public safety personnel who are regularly assigned hazardous duty in the employ of the state of Arizona or a political subdivision thereof, including Pima County. Pima County public safety personnel are covered by the Pima County Sheriffs Retirement Plan or the Pima County Attorney Investigator Retirement Plan. In addition, the PSPRS also administers the Corrections Officer Retirement Plan (CORP) and the Elected Officials’ Retirement Plan (EORP). PTOC - Property Tax Oversight Commission - A commission authorized by the Arizona Legislature to oversee the constitutional and statutory limitations on primary property tax levies of the counties, cities and towns, and community college districts. PTOC also oversees statutory limitations on fire district secondary property taxes levied pursuant to A.R.S. §48-807. Public Works - The organizational entity comprised of the departments of Capital Projects, Development Services, Environmental Quality, Facilities Management (includes Parking Garages, an enterprise fund), Fleet Services, Regional Flood Control District, Natural Resources, Parks & Recreation, Office of Sustainability & Conservation Science, Public Works Administration, Solid Waste Management, Transportation, and Regional Wastewater Reclamation. Real Property - Land and improvements attached to the land. Exceptions are some improvements in those legal classes that are primarily valued by the Arizona Department of Revenue. In many cases the improvements for these classes of property are defined as secured personal property. Recommended Budget - The budget, as proposed by the County Administrator to the Board of Supervisors, during the annual budget process. 16-18 Pima County FY 2012/2013 Adopted Budget Recreational Vehicle Space Surcharge - A 50¢ per night per space surcharge on recreational vehicles and travel trailers leasing space in an RV park or mobile home park for less than 12 months. An owner paying personal property tax on a vehicle instead of a vehicle license tax and who leases a space for longer than 12 months is exempt. The tax was imposed by the Board of Supervisors sitting as the Board of Directors of the County Stadium District. Regional Flood Control District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 21, to protect public health, safety, and welfare by implementing flood control solutions and providing comprehensive flood prevention services, and to enhance natural floodplain characteristics and environmental quality by preserving and protecting riparian habitat resources. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the Regional Flood Control District, is authorized to levy a secondary property tax on real property in the district to fund necessary expenditures/expenses for the benefit of property holders within the district. Regional Logistics Workforce - A federal grant for Workforce Innovation in Regional Economic Development (WIRED) Innovation Frontier under the Community Services, Employment & Training Department’s One Stop Program, which works in partnership with Cochise, Santa Cruz, and Yuma Counties and educational institutions to develop a skilled workforce for the regional transportation logistics industry and other industries that rely on logistics. Regular Employee - An employee who is employed full time, part time, or variable time on a continuous and continuing basis. Retirement Plans - Eligible Pima County employees are members of and receive retirement and other benefits from one of six retirement plans: Arizona State Retirement System (ASRS), Corrections Officer Retirement Plan (CORP), Elected Officials’ Retirement Plan (EORP), Pima County Attorney Investigator Retirement Plan, Pima County Sheriffs Plan, or Administrative Office of Courts Retirement Plan (AOC). The Public Safety Personnel Retirement System administers all retirement plans except the ASRS. Each of the six retirement plans covering Pima County employees is described in the glossary. Revenue Source - A Chart of Accounts element referring to revenues used in line item budgeting. Revenues - Monies received as income. It includes such items as tax payments, fees for specific services, receipts from other governments, fines, interest income, etc. Revised Budget - A department's authorized budget, as modified during the fiscal year, by the Board of Supervisors via the Budget Amendment Process. RTA - Regional Transportation Authority - Created in 2004, the RTA is a public body authorized by ARS §48-5301 through §48-5315 to identify multi-modal transportation priorities and design projects to meet needs under the Regional Transportation Plan. Members include Pima County, Marana, Oro Valley, Pascua Yaqui Tribe, Sahuarita, South Tucson, Tohono O’odham Nation, Tucson, the Pima Association of Governments, and the Arizona State Transportation Board. Projects developed under the Regional Transportation Plan are funded by a 20-year countywide transportation excise tax approved by voters in May 2006. The excise tax rate on most purchases taxed under Arizona law is 0.5 percent, including the leasing of commercial real property, and is commonly referred to as the “halfcent RTA sales tax.” Sales Tax - A tax imposed by state and local governments on the purchase of certain taxable goods and services. The tax is typically a fixed percentage of the monetary value of the good or service and is paid at the time the final consumer purchases the good or service. Items or materials purchased by businesses for resale are generally exempt from sales tax, as the tax will be imposed at the time the final consumer purchases the good or service. (Also see Excise Tax and Transaction Privilege Tax.) 16-19 Pima County FY 2012/2013 Adopted Budget SCAAP - State Criminal Alien Assistance Program - A federal program that provides reimbursement to states and other jurisdictions that incurred correctional officers’ salary costs for detaining criminal illegal aliens. SDCP - Sonoran Desert Conservation Plan - A comprehensive regional conservation and urban planning effort initiated in 1998 and adopted by the Board of Supervisors in 2001 to protect and enhance the natural and cultural environment of Pima County. Led by a steering committee, with extensive participation by the public, the scientific community, and many County departments, the Sonoran Desert Conservation Plan focuses on critical and sensitive habitat conservation, historic and cultural preservation, and riparian protection. The Sonoran Desert Conservation Plan represents the community’s long term strategy for the coexistence of Pima County's natural and urban environments, while upholding and giving the broadest application to the ecosystem protection goals of the Endangered Species Act. Secondary Property Tax - Generally, a property tax approved by voters to pay interest and retire debt used for capital improvements or to fund ongoing operation expenses of special voter-approved districts. Pima County has four secondary property taxes. The Secondary Property Tax for Debt Service is used to pay interest and principal on County debt incurred for capital improvements and approved budget overrides. The Secondary Property Tax for the Regional Flood Control District and the Secondary Property Tax for the County Free Library District fund the ongoing operation expenses of each respective district. The County also has a state mandated Secondary Property Tax called the Fire District Assistance Tax, which assists in funding the operations of the nineteen fire districts in the county. Other jurisdictions may impose their own secondary property taxes. Self Insurance Trust Fund - An internal service fund that accounts for the risk management function of the County. The fund is administered by an appointed Board of Trustees and provides self insurance coverage to the County for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. The fund is financed by the General Fund and specific user departments. Service - Defines the department’s product or benefit to the County. Services may be identified, by combining the department’s major activities with a common purpose into one group. For example, recruiting, training, and classification are activities that make up Personnel Service under the department’s Administration Program. Sewer Revenue Bonds - Bonds issued by Pima County for Regional Wastewater Reclamation capital improvement projects that are pledged to be repaid from sewer user fees and/or sewer connection fees instead of being repaid from secondary property tax revenue. SLID - Street Lighting Improvement District - A special taxing district authorized under Arizona Revised Statutes, Title 48, Chapter 6, for the purpose of funding and maintaining lighting improvements for streets and parks and to purchase the energy needed to operate those improvements. The Board of Supervisors sits as the board of directors for twenty-one County SLIDs, the budgets of which are funded by a Secondary Property Tax levy on all property located within the SLID. SNAV - Secondary Net Assessed Value – The Secondary Net Assessed Value is determined by multiplying the Full Cash Value by the Assessment Ratio for the property and subtracting the amount of any applicable exemption. The Secondary Net Assessed Value is used to determine the Secondary Property Taxes due on a given property. Southwest Border Prosecution Initiative - An initiative (previously called the Southwest Border Local Assistance Initiative) that provides funds to Arizona and three other border states to reimburse state, county, tribal, and municipal governments for costs associated with the prosecution of federally initiated and declined-referred criminal cases. 16-20 Pima County FY 2012/2013 Adopted Budget Special Revenue Funds - A fund category used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include Transportation, Health, the Regional Flood Control District, Employment & Training, the County Free Library, the Stadium District, Environmental Quality, Solid Waste Management, and various departmental programs. Special Taxing District - A district established under Arizona Revised Statutes, Title 48, whose board of directors is authorized to levy secondary property taxes or assessments on property located within the boundary of the district to fund expenditures/expenses for the benefit of property holders in the district. The Pima County Board of Supervisors sits as the board of directors for three countywide special taxing districts: the County Free Library District, the Regional Flood Control District and the Stadium District. The Board of Supervisors also sits as the board of directors for twenty-two smaller special taxing districts, including the Hayhook Ranch Improvement District and twenty-one Street Lighting Improvement Districts. Within Pima County, there are other independent special taxing districts such as the fire, irrigation, and water improvement districts, along with municipal business improvement and community facilities districts. Stadium District - A special taxing district established under Arizona Revised Statutes, Title 48, Chapter 26, to provide family entertainment for Pima County residents through sports recreation and community events and to develop relationships with professional baseball teams that will have a positive impact on the local economy. The Board of Supervisors sits as the board of directors for the Stadium District, and has earmarked revenues from the County’s Vehicle Rental and Recreational Vehicle Space Surcharges, along with a portion of revenues from the Transient Lodging Tax, to fund the expenditures/expenses of the district. State Aid to Education - The State of Arizona provides financial aid to school districts throughout the state by funding various types of assistance through its General Fund budget, lottery and Indian gaming revenues, and revenues from a 0.6% sales tax earmarked for educational uses. The State also reduces local primary property taxes paid by owner-occupied residential taxpayers in each school district. Commonly called the “Homeowner’s Rebate,” this subsidy is known as Basic State Aid. During fiscal year 2012/13, homeowners can receive a Basic State Aid subsidy up to $600 against their local school district primary tax. There is an exception to the $600 maximum subsidy should the combined Primary Property Tax levies for all jurisdictions where the homeowner resides exceed one percent of the homeowner’s Limited Property Value. When this exception occurs, an additional subsidy amount is determined and added to the Basic State Aid so that the combined Primary Property Tax levies paid by the homeowner to all jurisdictions do not exceed one percent of his/her Limited Property Value. State School Equalization Tax - Pursuant to ARS §15-994 the State mandates the levy of a Primary Property Tax to provide equalization assistance to school districts. The rate for such a Primary Property Tax levy is subject to Truth in Taxation provisions as set forth in ARS §41-1276, with a majority vote by the legislature being required to set the State School Equalization Tax rate above the Truth in Taxation rate for any year. State Shared Sales Taxes - Sales taxes collected by the State of Arizona, which are distributed to the State General Fund and to the General Funds of Arizona counties and cities to supplement revenues. Street & Highway Revenue Bonds - Transportation bonds issued for the purpose of constructing street and highway projects. They are secured by state shared gasoline tax revenue collections in the state of Arizona Highway User Revenue Fund (HURF). Debt service on these bonds is paid from the County's share of HURF funding received through the Transportation Department. 16-21 Pima County FY 2012/2013 Adopted Budget Super Department – A term used in the previous budget management system referring to the aggregation of departments that share a specific common purpose and are administered by a single department director/manager or elected official. (“Super Department” should not be confused with “Functional Area,” which is a grouping of departments sharing a broad common purpose. The term Department in the new system replaces the term Super Department. Supplemental Package - The Performance Budgeting System contains packages A through F. Packages B through F refer to supplemental requests for funding in excess of the department Base Budget or expansion of the Operating Budget. Supplies – Articles and commodities, which are consumed or materially altered when used, e.g., office supplies, maps, blueprints, repair and maintenance supplies, and small tools, equipment or computer software costing less than $1,000 per item. Tax Rate - As applied to property taxes, the rate at which a property will be taxed. Primary and Secondary Tax rates are set by the County Board of Supervisors or the governing boards of other taxing jurisdictions. The tax rate is determined by dividing the jurisdiction’s tax levy by 1 percent of its Primary or Secondary Net Assessed Value, as the tax rate is expressed as a dollar amount per $100 of net assessed value. The amount of tax due on each property is determined by multiplying the tax rate by 1 percent of the property’s respective Primary or Secondary Net Assessed Value. Tax Reduction/Debt Retirement Fund - The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various activities in order to offset possible future tax increases. Fund sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, sale of surplus property, and fee increases by General Fund departments where General Fund support is reduced or the fees are not earmarked for a specific purpose. Tax Year - The year in which a lien for property taxes is imposed. Liens are imposed on property on January 1st of the year in which the levy is set. The first half-year taxes are due on October 1st of the tax year, and the second half-year taxes are due on March 1st of the following calendar year. If taxes are not paid when due, the lien will be offered for sale. Temporary Employee - An employee who has been appointed on a full-time, part-time, or variabletime basis for a limited period not to exceed eighteen months. Tentative Budget - Per ARS §42-17101, the Board of Supervisors “ . . . on or before the third Monday in July each year, shall prepare . . . an estimate of the different amounts that will be required to meet the . . . public expense . . . for the current fiscal year.” Title IV-D - Referring to that portion of Social Security law covering the child support enforcement program, Federal Division of Child Support Enforcement. Total Net Assets - The difference between the assets and liabilities of proprietary funds. Proprietary funds include the County’s Enterprise and Internal Service funds. Transaction Privilege Tax - Arizona’s version of a sales or excise tax. The seller is responsible for paying the entire amount of the tax due based on the gross taxable proceeds or gross taxable income of the business. The seller may include the tax in the purchase price or absorb the tax itself; however, in practice the tax is typically passed on to the consumer. Many types of transactions such as the purchase of unprepared food for consumption at home, prescription drugs and medical equipment, and most services are exempt from the transaction privilege tax under Arizona law. 16-22 Pima County FY 2012/2013 Adopted Budget Transient Lodging Excise Tax - A special tax levied on individuals who secure accommodations in any hotel, motel, or other organization that offers accommodations located in any jurisdiction which does not levy a municipal occupational license tax. Receipts from Pima County’s transient lodging excise tax are distributed to the Stadium District (34%), the Economic Development and Tourism Special Revenue Fund (16%), and to the Metropolitan Tucson Convention & Visitors Bureau for tourism promotion (50%). Also see Excise Tax. TREO - Tucson Regional Economic Opportunities, Inc - Formed in 2005 to serve as the lead economic development agency for the greater Tucson area, TREO supports the creation of new businesses, the expansion of existing businesses within the region, and the attraction of high-impact companies that share the community's values. Truth in Bonding Ordinance - Ordinance 1997-25 that added Pima County Code Chapter 3.06 “Bonding Disclosure, Accountability, and Implementation,” requiring the Board of Supervisors to provide notification to voters prior to a bond election of what projects will be constructed with bond revenues and provide assurances that the County will carry out the bond programs as authorized. Truth in Taxation - Whenever a proposed Primary Property Tax levy, excluding amounts attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 42-17107 to publish a notice of tax increase and hold a public truth in taxation hearing before approving the adopted budget. ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. Unit - The Unit is a Chart of Accounts element and is the lowest organizational level at which departments budget. Each unit is identified by a unique four digit identifier. Financial expenditure/expense transactions are recorded by fund/unit/object, while revenue transactions are recorded by fund/unit/revenue source. The University of Arizona Medical Center – South Campus - The hospital, formerly known as Kino Community Hospital, is operated by The University of Arizona Health Network under a 25 year lease agreement with the County that began on June 16, 2004. Vacancy Savings - A savings realized when budgeted positions are left vacant for all or part of a fiscal year. The line item “Budgeted Personal Services Reduction” is used to budget for vacancy savings. This reduction to the personal services budget allows the department to use these amounts to fund other items. VLT - Vehicle License Tax - An ad valorem tax imposed on cars, trucks, and trailers in the state of Arizona. This tax is usually collected by the counties, but some counties have opted to have the state collect the tax. In Pima County, this tax is collected by the Arizona Department of Motor Vehicles and then redistributed to the County. The VLT is a major revenue source for Pima County. (Note: The Chart of Accounts identifies the VLT revenue source as State Revenue Vehicle License Tax – 4117.) WIFA - Water Infrastructure Finance Authority - An independent state agency authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. Generally, WIFA offers borrowers below market interest on loans for one hundred percent of eligible project costs. WIRED - Workforce Innovation in Regional Economic Development - A federal grant to the Community Services, Employment & Training Department for the Pima County One Stop program, which will align workforce development, economic development, and educational efforts around a regional (including Cochise, Santa Cruz, Yuma, and Pima Counties) strategy to promote innovation and increase the region’s prosperity. 16-23 Pima County FY 2012/2013 Adopted Budget Workforce Investment Act (WIA) of 1998 - The act that requires states to streamline and consolidate their training systems by creating a “one stop” approach for the delivery of services. The WIA replaced the Job Training Partnership Act and established a new workforce development program for the nation. Zero Base Budget - This type of budget is generally used in conjunction with program budgeting (although it may be applied to line item budgeting). It is a budget for which the funding level must be justified without regard to prior year funding levels. Under a target base approach, the prior year’s budget is adjusted for known financial changes, such as approved salary and benefit adjustments, and is then used as the starting point for the current year. Modifications to this base are requested in supplemental packages. Under a zero base approach, no specific target base is established. The department evaluates its current level of operations, programmatic structure, and staffing in the context of its function statement and mandates. Organizational revisions, if beneficial to the achievement of department goals, are made. Programs are then subdivided into services and activities which define the department’s products or benefits to the County. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the fiscal year, the actual costs of each service can be captured, and variances from budgeted costs are monitored and analyzed. 16-24 Pima County FY 2012/2013 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2012/2013 Department / Bureau Assessor Assessor Board of Supervisors Board of Supervisors Capital Projects Capital Projects Clerk of the Board Clerk of the Board Clerk of the Superior Court Clerk of the Superior Court COC - Spousal Maintenance Enforcemt COC - Child Support Incentive COC - Document Storage & Retrieval COC - Local Court Automation Fund COC - Time Pay Fees COC - Address Confidentiality Fee COC - Victim Location Fund Communications Office Communications Office Community & Economic Development Administration Community & Economic Development Administration Community Development & Neighborhood Conservation Community Development & Neighborhood Conservation Housing Trust Fund Neighborhood Conservation Neighborhood Conservation Grants Community Services, Employment & Training Community Services Employment & Training Employment & Training Grants Pima Vocational High School Constables Constables County Administrator County Administrator County Administrator Grants County Attorney County Attorney Bad Check Program County Attorney Atto County Attorney Consumer Protection County Attorney Grants County Attorney Employer Sanctions 16-25 Pima County FY 2012/2013 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2012/2013 County Attorney Fill the Gap County Attorney Law Enforcement Antiracketeering County Attorney Victim Restitution County Attorney Victim Witness Comp County Free Library County Free Library Grants Library Development Services Development Services Development Services - Grants Economic Development & Tourism ED&T Grants ED&T Leased Property ED&T Outside Agency ED&T Special Revenue Elections Elections Elections Grants Environmental Quality Environmental Quality Environmental Quality Grants Facilities Management Facilities Management Facilities Management Grants Facilities Renewal Fund Parking Garages Finance & Risk Management Finance Improvement Districts Formation Fund Print Shop Risk Management Fleet Services Fleet Services Forensic Science Center Forensic Science Center Forensic Science Center Grants Forensic Science Center Special Revenue Health Health Health - Grants Health - Pima Animal Care Center Human Resources Human Resources 16-26 Pima County FY 2012/2013 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2012/2013 Indigent Defense Indigent Defense Indigent Defense Fill the Gap Legal Defender Training Fund Public Defender Training Fund Information Technology Information Technology Communications - Wireless Services IT Enhancement IT Telecom Institutional Health Institutional Health Institutional Health Special Revenue Justice Court Ajo Ajo Justice Court Ajo Justice Court Fill the Gap JC Ajo Fare Special Revenue JC Ajo Court Automation Fund JC Ajo Photo Traffic Enforcement JC Ajo Time Pay Fees Justice Court Ajo Grants Justice Crt Ajo Special Revenue Justice Court Green Valley Green Valley Justice Court JC GV Court Automation Fund JC GV Fare Special Revenue JC GV Fill the Gap JC GV Photo Traffic Enforcement JC GV Time Pay Fees Justice Crt Green Valley Special Revenue Justice Courts Tucson Justice Courts Tucson JCT $1 allocation SB1398 JCT Address Confidentiality Fee JCT Court Automation Fund JCT Fare Special Rev JCT Fill the Gap JCT Photo Traffic Enforcement JCT Probation Fee JCT Time Pay Fees Justice Courts Tucson Grants Tucson Consolidated Justice Court Juvenile Court Juvenile Court Juvenile Court Grants Juvenile Court State Funds Juvenile Court Victim Restition 16-27 Pima County FY 2012/2013 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2012/2013 Juvenile Probation Services Juvenile Title IV-E Kino Sports Complex Kino Sports Complex Natural Resources, Parks & Recreation Natural Resources Parks and Recreation Parks & Recreation Grants Parks Special Programs Non Departmental Non Departmental Contingency Debt Service Employee Benefits Liability Fund General Fund Debt Service General Government Revenues Improvement Districts PHS Transition Fund Property Tax Stabilizaion Fund Office of Court Appointed Counsel Contract Attorneys Office of Court Appointed Counsel Photo Enforcement Office of Emergency Management & Homeland Security Emergency Mgmt & Homeland Security Grants OEM Radio System SRF Office of Emergency Management & Homeland Security Office of Sustainability and Conservation Office of Sustainability and Conservation SUS - Grants Procurement Procurement Public Fiduciary Public Fiduciary Public Works Administration Public Works Administration Recorder Recorder Recorder - Grants Recorder Document Storage & Retrieval Regional Flood Control District Regional Flood Control District Regional Flood Control District Grants 16-28 Pima County FY 2012/2013 Adopted Budget DEPARTMENT LISTING FOR FISCAL YEAR 2012/2013 Regional Wastewater Reclamation Regional Wastewater Reclamation Regional Wastewater Reclamation Debt Service Wastewater System Development Fund School Superintendent School Superintendent School Reserve Fund Sheriff Sheriff Sheriff AZ Traffic Violation Fund Sheriff CNA Antiracketeering Fund Sheriff Commissary Operations Sheriff Criminal Justice Enhancement Sheriff Federal RICO Fund Sheriff Grants Sheriff Inmate Welfare Fund Sheriff State RICO Fund Solid Waste Solid Waste Management Tire Fund Stadium District Stadium District Superior Court Superior Court Superior Court - Fill the Gap Superior Court AOC Appropriated Funds Superior Court Child Support Visitation Superior Court Conciliation Superior Court County Law Library Superior Court Grants Superior Court Local Court Automoation Fund Superior Court Mandated Services Superior Court Probate Superior Court Probation Services Transportation Transportation Transportation Grants Transportation HURF Transportation Interest Transportation Non-Bond Admin Treasurer Taxpayer Information Fund Treasurer 16-29 PIMA P COU UNTY, AR RIZONA BOARD OF SUPERVISO ORS POLICY Subjectt: Budget Accounta ability Poliicy Num mber Page D 22 2.2 1 of 2 PU URPOSE To o establish gu uidelines for transparency t y and accoun ntability of exxpenditures in ncurred by C County deparrtments. BA ACKGROUN ND Pu ursuant to the e Constitution n and Statue es of Arizona governing th he financial re esponsibilitie es of countiess: 1. The Bo oard of Supe ervisors mus st annually adopt a a balan nced budgett for the ope eration of Pim ma County government. 2. Within that annual budget the Board has the t authorityy and respon nsibility to determine the e individual budgets of all electe ed and appointed County y officers. public monie 3. Elected d and appointed officers s of the Co ounty may n not expend p es in excess of those approp priated by the e Board. 4. Elected d and appoin nted officers of o the Countty may not exxpend publicc monies for a purpose not included in the annual a budge et adopted by b the Board or expend p public moniess in excess o of the amoun nt specified for each purpose in the budget. 5. In orde er to perform m their finan ncial duties the Board m may examine and scruttinize all acccounts and financia al transitions s of County officers hav ving the care e, managem ment, collection or disbursement of public monies. m 6. The Bo oard of Supe ervisors acting in its legislative capaciity has exclusive authoritty to annuallyy levy such tax on the property of the Countty as is nece essary to fund d the expensses of Countyy governmen nt at a level ard determines to be app propriate. the Boa POL LICY A. The County y Administrattor shall, by Administrattive Procedu ure, prepare appropriate budgetary controls to identify reve enues and expenditures e by elected and appoint ed officers iin sufficient detail for the e Board of Supervisors to oversee compliance c with w Constituttional and st atutory finan ncial responsibilities and ccompliance with the ann nual approprriations by th he Board of Supervisorss. Such con ntrols should d include, am mong other controls, pe eriodic reporrts of significant varianc ces from the e major revvenue and e expenditure categories contained in the adopted d budget. B. Budget Exc ceedance The County Administrator shall prov vide each director or offficer of a de epartment of the County a monthly report setting forth actua al expenditurres and reve enues to datte of their de epartment an nd a comparrison to the adopted bud dget. If at any tim me after the fiscal year to date rep port for the m month of De ecember the e net fund im mpact of a department is ten percen nt more nega ative than the adopted b udget based d upon a stra aight line app portionment of the adoptted budget th hroughout the fiscal year, the directorr or officer of that departtment shall im mmediately 16-30 Subject: Budget Accountability Policy Number Page D 22.2 2 of 2 develop and implement a budget remediation plan to ensure that the department’s budgeted net fund impact is not exceeded at the end of the fiscal year. Within ten days from the issuance of a monthly report showing a department’s net fund impact to be ten percent more negative than the adopted budget the director or officer of that department shall submit to the Board of Supervisors through the County Administrator a written budget remediation plan or, if applicable, an alternative projection utilizing methodology other than straight line that more accurately predicts no negative variance in net fund impact of the department for the fiscal year. If at the end of any fiscal year a department’s net fund impact was more negative than that authorized by the adopted budget, then the director or officer of that department shall submit a report to the Board of Supervisors prior to September 1 describing what remedial actions were taken to avoid the budget exceedance and why such actions were inadequate. D. Applicability This policy applies to all departments and special districts of Pima County, whether under the supervision of an elected or appointed official, as identified in the adopted County Budget. Revised: July 12, 2011 16-31 16-32 16-33 16-34 16-35 16-36 PIMA P COU UNTY, AR RIZONA BOARD OF SUPERVISO ORS POLICY Subject: Policy fo or Administering Grants G Poliicy Num mber Page D 22 2.6 1 of 2 Purrpose The e purpose off this policy is s to establish uniform gu uidelines an d responsibilities regard ding the adm ministration of g grants within Pima County. Bac ckground Gra ants are a critical source of revenue that supplem ment or fullyy fund many Pima Countty programs and projjects that be enefit the citiz zens of Pima County. Grants G have a aided the Co ounty in provvision of a w wide range of sservices, suc ch as human n services initiatives, law w enforceme nt technolog gy upgrades, road consttruction and hea alth programs. Utilizing re evenue from m grants to fu und authorizzed program ms and opera ations benefiits the pub blic by reducing reliance on tax reven nues. Efforts s to identify, pursue and d obtain gran nt funding is a priority Pima County for P y. The e acceptance e and use off grant fundin ng, howeverr, obligates tthe County tto undertake e extra respo onsibilities, to ccommit valua able resources, and to comply with conditions c orr requiremen nts beyond n normal operrations. The erefore, prop per approvals s and prudent monitoring for all gran nts are nece essary to enssure that the e County doe es not incur unnecessary u y obligations s or become exposed to undue liabillities. To m mitigate thes se risks, standardized and centralize ed coordinattion and faciilitation of grrant adminisstration is requ uired. A stan ndardized, centralized c sttructure assures objectivve assessme ent and time ely pursuit off grant fund ding opportu unities consis stent with Piima County’s best intere est, clear deffinition of roles and resp ponsibilities thro oughout the full grant life e cycle (fund ding opportun nity, applicattion, award, implementa ation, evalua ation and closse out), clear channels for communication, and implementattion of proto ocols required to comply with app plicable laws s, rules, regu ulations and conditions th hat govern g grants. Policy It is the policy of o the Pima County C Boarrd of Supervisors that th e County will actively se eek, apply fo or, and w such grants g serve the interests, purpose o or mission off a County p program or o operation acccept grants, when and d when such grants do not obligate or o expose the County to unacceptab ble condition ns, requireme ents or liabilities. e to the natu ure and comp plexity of gra ant requirem ments and th e risks asso ociated with n non-complia ance to Due succh requireme ents, Pima County C shall implement a County wid de, standard dized, centra alized oversig ght model for kkey compon nents of gran nt administra ation. Standa ardized and centralized processes sshall be implemented thatt ensure: x x x Coordination of time ely, effective e pursuit of appropriate a g grant funding g opportunitiies o Supervisorr acceptance e of grant aw wards, as req quired Board of Impleme entation of comprehensi c ive grant com mpliance an d fiscal proccedures 16-37 Subject: x x Policy for Administering Grants Policy Number Page D 22.6 2 of 2 Oversight of grant compliance, monitoring proper grant reporting, and prompt, effective audit issue resolution Adequate control by individual departments of specialized services and programs that require technical knowledge. Implementation The County Administrator shall develop and distribute administrative procedures governing uniform grant administration consistent with this Policy. Revised: July 12, 2011 16-38 Pima County FY 2012/2013 Adopted Budget PIMA COUNTY DEBT POLICIES AND PRACTICES This section presents the types of debt, uses, restrictions, legal requirements, and other considerations related to the issuance of debt by Pima County. Individual long-term debt schedules are included in the following Supplemental Information section - Long Term Debt Schedules. All of the following items except Line of Credit are considered long term debt. Line of Credit The County maintains a revolving line of credit with its servicing bank, currently the Bank of America National Association, to address short term borrowing needs for cash flow purposes. There is a maximum line of credit of $50,000,000, and as of June 30, 2012, this entire amount was available. Advances on the line of credit are payable on demand. The County’s general taxing authority secures the credit line. General Obligation Bonds General Obligation Bonds are considered to be a general debt of the County. According to the Arizona State Constitution, general obligation debt may not exceed 6 percent of the value of the County’s taxable property, as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value. The legal debt margin projected as of June 30, 2013 is specified in the Supplemental Information section - Long Term Debt Service Schedules. Chapter 3.06 of the Pima County Code, Bonding Disclosure, Accountability and Implementation (the last seven pages of this section), sets forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. General obligation bonding is to be used to make local infrastructure investments and capital improvements and is not to be used to fund operating activities. Neither is general obligation debt to be used for enterprise improvements. General obligation bond debt authorized by the voters is retired through an annual levy of a secondary property tax assessed against the value of all property in Pima County. In 1997, voters approved $257,000,000 of general obligation bonds. Per Pima County Board of Supervisors Ordinance No. 1997-35 (Bond Improvement Plan, as amended), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at or below $1.00 per $100 of assessed valuation. For fiscal year 2011/12, the secondary tax rate was $0.7800 per $100 of assessed valuation, and will remain at that level for fiscal year 2012/13. A special bond election was held on May 18, 2004 approving additional general obligation bonds in the amount of $582,250,000. Per Pima County Board of Supervisors Ordinance No. 2004-18 (Bond Implementation Plan, as amended), the term of the general obligation bond debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at no higher than the rate in effect at the time, $0.8150 per $100 of assessed valuation, throughout this term. On May 16, 2006, voters approved another $54,000,000 of general obligation bonds for the construction of psychiatric care facilities. Per Pima County Board of Supervisors Ordinance No. 200629 (Bond Implementation Plan), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the general obligation bond debt service was to be maintained at or below the rate in effect at that time. Revenue Bonds Sewer revenue bonds may be issued to provide financing for improvements to the County’s wastewater reclamation system. Such bonds are a debt obligation of Regional Wastewater Reclamation enterprise operations. Revenues, comprised primarily of sewer fees and connection fees, are pledged to retire the debt. Before Regional Wastewater Reclamation can issue bonds, voters must authorize the Enterprise Fund to incur debt, but not to exceed a specified amount. The authorization must also specify the purpose for which the proceeds will be used. Board of Supervisors Resolution 1991-138 directs Regional Wastewater Reclamation to maintain a “bond coverage ratio” which is calculated as the product of total revenue minus operational expenses and divided by debt service costs. This resolution mandates that the “bond coverage ratio” must be at 16-39 Pima County FY 2012/2013 Adopted Budget least 1.20. Through this resolution, the County establishes and maintains rates, fees and charges for service supplied by the wastewater system fully sufficient at all times to pay the reasonable operation and maintenance costs of the system, as well as 1.20 times debt service costs. Per Pima County Board of Supervisors Ordinance No. 1997-35, the schedule of bond sales on $105 million of voter approved debt was premised on annual increases in Regional Wastewater Reclamation user fees of approximately five percent and increases in connection fees of approximately 12 percent. Fee increases under this ordinance were as follows: Fiscal Year 1999/2000 Fiscal Year 2000/01 Fiscal Year 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05 User Fees 5.3% 5% 3.8% 5% 4% Connection Fees 11% 11% 12% 12% 12% 6% Additional sewer revenue bonds in the amount of $150,000,000 were approved in the special bond election held on May 18, 2004. Per Pima County Board of Supervisors Ordinance No. 2004-18, user fees can increase as much as eight percent and connection fees can increase as much as 12 percent as a result of the new issuance. Actual increases were eight percent and 10 percent, respectively. Per Pima County Ordinance No. 2006-52, user fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. Per Pima County Ordinance No. 2006-51, connection fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. These increases were implemented as approved. Per Pima County Ordinance No. 2007-109, user fees increased nine percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2007-110, connection fees increased six percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2009-014. user fees increased 12.5 percent on March 20, 2009, 12.5 percent on July 1, 2009, and increased 12.5 percent on January 20, 2010. Per Pima County Ordinance No. 2010-11. User Fee increases of 10 percent and Connection Fee increases of 6.5 percent each July 1 of 2010, 2011, 2012, and 2013 were authorized. Transportation revenue bonds, authorized in the November 1997 bond election, are repaid with Highway User Revenue Fund (HURF) revenues. Arizona Revised Statute § 11-378 requires specific ratios between HURF revenues and debt service payments. Aggregate debt service payments budgeted for fiscal year 2012/2013 are within the statutory requirements. Certificates of Participation – 2007 On February 6, 2007, the Board of Supervisors approved financing for the acquisition of the Bank of America Plaza in conjunction with the Justice Building Project and the Jackson Learning Center Project. Accordingly, Pima County issued $30,320,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid by the General Fund over a fifteen year term. Certificates of Participation – 2008 On June 17, 2008, the Board of Supervisors approved additional financing for capital projects of Transportation and Regional Wastewater Reclamation. Accordingly, Pima County issued $50,000,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid over a three year term. Certificates of Participation – 2009 On April 14, 2009, the Board of Supervisors approved additional financing for capital projects of Transportation and Regional Wastewater Reclamation. 16-40 Pima County FY 2012/2013 Adopted Budget Accordingly, Pima County issued $35,000,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid over a three year term. Certificates of Participation – 2010 On October 20, 2009, the Board of Supervisors approved financing for the implementation of PimaCore, the County’s new enterprise resource planning system. Accordingly, Pima County issued $20,000,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid over a ten year term. Certificates of Participation – 2012 The fiscal year 2011/12 budget included an issuance of up to $37,000,000 in new Certificates of Participation. These certificates were not issued. Certificates of Participation – 2013 The fiscal year 2012/13 budget includes an issuance of up to $54,500,000 in new Certificates of Participation which are scheduled to be repaid in varying terms up to ten years. In addition to the General Obligation Bonds, Revenue Bonds, and Certificates of Participation detailed above, the Adopted Budget further provides for an additional issue of $180,000,000 in Sewer Revenue Obligations for required improvements to the County’s wastewater reclamation system in fiscal year 2012/13. Special District Bonds Pima County is authorized to create several different types of special taxing districts, each bound by separate statutory provisions. Special districts so created are: Regional Flood Control District The Regional Flood Control District is coterminous with Pima County and can issue debt when voters authorize the district to levy a tax on the secondary valuation of real property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a specified amount. Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from the Debt Service Fund, with property tax revenues transferred from the district. Regional Flood Control District general obligation debt may not exceed five percent of the value of the district’s taxable property as of the latest assessment. Currently, no Regional Flood Control debt is outstanding. Pima County Library District The Pima County Library District is coterminous with Pima County and can issue debt when voters authorize the District to levy a tax on the secondary valuation of real and personal property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a certain amount. To date, the Pima County Library District has issued no debt. Stadium District The Pima County Stadium District is coterminous with Pima County and can issue debt upon authorization of the Board of Directors to pledge District revenues to retire the debt. The baseball stadium was financed with proceeds of the sale of the Pima County Adult Detention Facility to First Trust of Arizona, National Association for $34,500,000 on February 1, 1997. Money for the bank’s purchase of the Adult Detention Facility came from the County’s issuance of $35,660,000 principal amount of Certificates of Participation. Also on February 1, 1997, the County entered into a Capital Lease of the Adult Detention Facilities with First Trust for $35,660,000 for a 15 year term. On September 1, 1999, Pima County amended this lease-purchase agreement for the Adult Detention Facility. The amendment lowered the debt service payments through fiscal year 2002/03, extended the lease term to 2014, and increased the County’s obligation under the lease agreement by $290,000. A second amendment in 2003 extended the lower payments through fiscal year 2018. Improvement Districts The Board of Supervisors may create specific improvement districts upon petition of property owners proposing the district. Each district is created to finance improvements that benefit all properties in the district. Improvement District loans may be approved to finance the improvements and property owners are assessed their portion of the debt over a period of years. Pima County generally issues these loans for not more than a ten-year period. There is currently no improvement district debt outstanding. 16-41 Pima County FY 2012/2013 Adopted Budget Other Districts There are many other special taxing or assessment districts throughout the County; however, Pima County has limited, or no, involvement with their operations or their specific debt programs. These districts include, but are not limited to: fire districts, and irrigation districts. Public Authorities Certain public authorities can be created by Pima County but are considered separate and autonomous from the County. Due to the autonomy of such authorities, any debt issued by the authorities is not considered debt of the County. An authority so created by Pima County is the Industrial Development Authority (IDA). The IDA has issued a wide variety and substantial number of bonds and notes for the purpose of economic development. The County considers the debt issued by the IDA no commitment debt. Lease Purchase Contracts As a practical matter, a lease purchase contract is a financing mechanism with all the characteristics of debt. The payment of principal and interest is subject to annual appropriation out of operating monies and cannot utilize the secondary property tax. Authorization to enter into a lease purchase contract is based on the County’s own policies and procedures on entering into contracts. Loans Payable Several federal and state agencies are authorized to provide below-market rate loans to government jurisdictions to assist in developing infrastructure that is required to comply with federal laws, or to provide bridge loans until other funds become available. Pima County has entered into several loan agreements to date with the state Water Infrastructure Finance Authority (WIFA). The Regional Wastewater Reclamation Enterprise Fund has entered into these loan agreements to provide funds for the defeasance of prior sewer revenue bonds and the construction and improvement of wastewater treatment facilities. Notes Payable It is the current practice of Pima County to facilitate the purchase of land parcels used in the construction of capital projects by issuing notes to landowners, thereby reducing the need for third-party financing. Issued notes have been of relatively short duration, usually less than three years, and cannot exceed five years, per Arizona Revised Statute § 11-251(45). 16-42 Pima County FY 2012/2013 Adopted Budget CHAPTER 3.06 BONDING DISCLOSURE, ACCOUNTABILITY AND IMPLEMENTATION Sections: 3.06.010 Intent. 3.06.020 Bond implementation plan. 3.06.030 Advance publication of bond implementation plan. 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. 3.06.050 Conservation acquisition commission. 3.06.060 Monitoring and reporting on sold bonds. 3.06.070 Substantial modification of an adopted bond implementation plan. 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. 3.06.10 Intent The board of supervisors is authorized by Arizona Revised Statutes § 35-452 to call special elections for the purpose of seeking voter authorization to incur bonded indebtedness. The board of supervisors desires to provide voters with complete information on projects, along with their estimated costs, that will be constructed from proceeds of bonded indebtedness, as well as provide voters, to the maximum extent practicable, firm assurances that these projects will be constructed within the estimated costs and time tables established by the board of supervisors. Because it is not practicable to list on a ballot question all of the projects and estimated costs that would be constructed from the sale of authorized bonded indebtedness, the board of supervisors establishes this chapter setting forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. (Ord. 1997-25 § 1 (part), 1997) 3.06.020 Bond implementation plan Prior to the start of early voting for a special election called by the board of supervisors pursuant to ARS § 35-452, the board of supervisors shall adopt by ordinance a "bond implementation plan," which shall be adopted for each bond election and question ordered by the board of supervisors pursuant to ARS § 35-452. The title of the ordinance shall contain the date of the special bond election. After adoption, the ordinance shall govern the development or construction of all listed projects, including the approximate project cost and the proposed construction schedule, unless the ordinance is amended pursuant to Section 3.06.050. The ordinance shall contain the following information: A. A complete list of all projects to be constructed or acquired by proceeds from the sale of authorized bonds. The project list shall identify each project by name and location and provide a short narrative project description. 1. For capital construction projects, the following information shall also be provided for each project: 16-43 Pima County FY 2012/2013 Adopted Budget a. A project scope of work containing a description of the facility to be constructed including the size or capacity and whether construction is for a new facility or an expansion, rehabilitation or reconstruction of an existing facility. b. The purpose and specific benefits to be achieved by construction of the project. c. A construction schedule that identifies by major task (i.e. planning/design/right-ofway; construction; other) and by fiscal year the projected start and completion dates. d. The estimated future operating and maintenance costs, what jurisdiction or county department will be responsible for these costs, and whether ability to fund these costs should impact scheduling of the project. 2. For each land acquisition project related to open space, trails or historic/cultural preservation, the following information shall be provided: a. An estimate of the number of acres to be acquired and any special designation relating to the property such as recreational, open space planning, floodplain, or historic/cultural preservation. b. The desirable location of the property by section, township, and range, the assessor parcel number, and existing zoning of the property. c. The benefits to be achieved by the acquisition. d. The estimated future management and security costs, and identification of the management agency if other than the county. B. The total estimated cost of each project or acquisition, total estimated costs by major task, a discussion of how estimated costs were derived, and analysis of the potential for actual costs to increase or decrease from estimated costs. C. The source (federal or state aid, local governments, other county revenues, private sources) of any other revenues that may be obtained for the project or revenues that are required as cost sharing from other governmental entities or private parties, including an assessment of the certainty or uncertainty that other sources will be secured and options that would be available if the other sources are not secured. D. A detailed strategy for managing the sale of bonds, including discussion of the factors upon which the county will base decisions on the timing, size, and terms of bond sales. E. For general obligation bonds, discussion of commitments to manage the sale of bonds within limits on secondary property tax rates and analysis of how approval and sale of general obligation bonds could impact actual property taxes paid for debt service. F. For revenue bonds, a discussion of sources of revenues that will be used to service bond debt and whether fees will be raised, and by how much, if revenue bonds are approved and sold. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.030 Advance publication of bond implementation plan. A bond implementation plan adopted pursuant to this chapter shall be published at least once in a newspaper of general circulation in the county prior to the start of early voting for the special bond election. The publication shall set forth the ordinance containing the bond implementation 16-44 Pima County FY 2012/2013 Adopted Budget plan adopted by the board of supervisors. Upon adoption, the board of supervisors shall also publish the bond implementation plan on the county's web site prior to the start of early voting for the special bond election. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. A. The duties and responsibilities of the Pima County bond advisory committee as adopted by the board of supervisors on July 15, 2003, are expanded to include monitoring and review of implementation of the bond implementation plan. B. The Pima County bond advisory committee members shall be appointed to a term of six years. Upon resignation of any member, the appointing authority shall appoint another member to begin a new six-year term. C. The committee will meet as often as it deems necessary but in any event no less frequently than semi-annually. D. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the committee on the status of implementation of the bond implementation plan, with special attention paid to major issues impacting implementation of the bond improvement plan. E. The committee shall review and make recommendations to the board of supervisors on all proposed amendments to the bond implementation plan. F. The Committee shall review and approve the semiannual progress reports on the bond implementation plan prior to it being transmitted to the board of supervisors and published, as required by section 3.06.060. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.050 Conservation acquisition commission. A. The board of supervisors hereby establishes the conservation acquisition commission. B. The conservation acquisition commission shall have a total of eleven members, appointed as follows: 1. Five members, one appointed by each member of the board of supervisors; 2. Two members appointed by land conservation organizations active in Pima County; 3. One member appointed from the Pima County natural resources, parks and recreation commission; 4. One member appointed by the local board of realtors; 5. One member appointed by the ranching community; and 6. One member appointed by the county administrator. 16-45 Pima County FY 2012/2013 Adopted Budget C. Appointments to the commission are for a term of eight years. Upon the resignation of any member, the appointing authority shall appoint another member to begin a new eight-year term. D. The duties and responsibilities of the commission are as follows: 1. Oversee and monitor all open space bond acquisitions placed before the board of supervisors for consideration including, but not limited to, acquisitions funded by general obligation bonds. 2. Make recommendations to the board of supervisors and the Pima County bond advisory committee for priorities in the scheduling of open space acquisitions and periodic assessment and change in priorities as necessary. 3. Make recommendations to the board of supervisors and the Pima County bond advisory committee on any aspects of open space land management, including management of lands acquired for open space. 4. Make recommendations to the county administrator, and the Pima County bond advisory committee on any aspect relating to internal county management of the open space acquisition process. E. The commission will meet as often as it deems necessary but in any event no less frequently than quarterly. F. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the commission on the status of implementation of the conservation bond program component of the bond implementation plan, with special attention paid to major issues impacting implementation of the conservation bond program. G. The commission shall review and make recommendations to the board of supervisors on all potential amendments to conservation bond program components of the bond implementation plan. H. The commission shall review and approve the semiannual progress reports on the conservation bond program component of the bond implementation plan prior to it being transmitted to the Pima County bond advisory committee as required by Section 3.06.040. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.060 Monitoring and reporting on sold bonds. The county administrator shall prepare semiannual reports on the progress of the bond implementation plan implementation which shall be transmitted to the board of supervisors for review. Upon transmittal to the board of supervisors on or before January 1 and July 1, semiannual progress reports shall also be posted on the county's web site. Progress reports shall be prepared and transmitted by the county administrator until a bond implementation plan is determined by the board of supervisors to have been completed. Each progress report shall contain the following information on the status of every project or program contained in the plan: A. The project implementation schedule status, including design, construction, acquisition, and completion. 16-46 Pima County FY 2012/2013 Adopted Budget B. Any estimated substantial variances from the project cost and revenue sources in the adopted bond implementation plan. C. Any major issues that may affect implementation of the bond implementation plan. D. Plans and options for addressing substantial modifications in costs or revenue sources or other major issues, including the potential need for substantial modifications in the bond implementation plan as provided for in Section 3.06.070. E. A fiscal status report, including discussion of bond sales completed and projected; interest rates and terms of completed sales; interest rates received on deposits of bond proceeds; updated projections on conditions in municipal bond markets; current debt service schedules and updated projections of secondary property tax rates for debt service; updated projections of secondary property tax rates with projected future sales of bonds; and analysis and projection of fiscal impacts of completed and projected sales of revenue bonds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.070 Substantial modification of an adopted bond implementation plan. A. A substantial modification in the implementation of an adopted bond implementation plan shall not be made except as provided in this section. B. For purposes of this section, "substantial modification" means any of the following: 1. An increase or decrease in total actual project costs by twenty-five percent or more. 2. An increase or decrease in actual bond costs by twenty-five percent or more. 3. An increase or decrease in actual other revenues by twenty-five percent or more. 4. A delay in a project construction or implementation schedule of twelve months or more. 5. A delay in the scheduled years of sale of bonds of twenty-four months or more caused by changes in municipal bond market conditions or county financial conditions and necessary to maintain commitments to capping the secondary property tax rate for debt service. 6. Any project that is not constructed. 7. Any project that is added to those to be constructed. 8. Any increase or decrease in the project scope that alters the disclosed project benefits. 9. All changes to a bond implementation plan necessitated by only a portion of the proposed bond questions being approved at the special election. C. Cost estimates may vary, up or down, as a project proceeds through planning, design, procurement, contract award, and construction, or through appraisals and negotiations for conservation acquisitions. Variations in cost estimates do not constitute "substantial modifications." "Substantial modifications" relating only to cash amounts may occur pursuant to official action by the board of supervisors, in open session, that establish actual costs through awards of construction contracts, contract amendments or change orders, or approval of a contract for acquisition. Such board actions shall be accompanied by notice that the action will require a bond ordinance amendment. 16-47 Pima County FY 2012/2013 Adopted Budget D. Any substantial modification in the implementation of an adopted bond implementation plan requires an specific amendment to the ordinance that adopted the plan. The ordinance amendment must be enacted by the board of supervisors at a public hearing for which at least fifteen days' prior notice was published in a newspaper of general circulation in the county. 1. Bond ordinance amendments shall be scheduled to coincide with transmittal of the semiannual bond progress reports as required by Section 3.06.060. 2. Recommendations for bond ordinance amendments shall be reviewed by the Pima County bond advisory committee, as required by Section 3.06.040, and for conservation acquisitions by the conservation acquisition commission, as required by Section 3.06.050. 3. Substantial modifications of costs, bond funding, or other funding ordinance amendments may be scheduled for the next regular transmission of the semiannual bond progress report, provided the modifications were previously approved by the board of supervisors. 4. All other substantial modifications require amendment of the bond ordinance prior to the substantial modification. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. A bond implementation plan shall be integrated into a five year capital improvement plan to be adopted at the time the annual budget of the county is adopted. The county five-year capital improvement program shall be reported to the Metropolitan Planning Organization for all necessary coordination and integration into a regional capital plan. Any project contained within a bond implementation plan that is being implemented by a political subdivision other than the county shall conform with the requirements of this chapter. Specific program or project oversight for the purposes of conforming with this chapter shall remain with the county. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. A. Pursuant to Pima County Code Section 3.06.080, bond projects authorized by the board of supervisors in a bond implementation plan for a special bond election to be designed, constructed, or equipped by another political subdivision using county general obligation bonds to fund a project in whole or part shall be funded by the county only pursuant to an intergovernmental agreement executed between Pima County and the implementing subdivision. Each such project shall be authorized and implemented with separate intergovernmental agreements. The intergovernmental agreement shall authorize the jurisdiction to design, construct, or equip the project, subject to compliance with the terms and mutual responsibilities of the parties agreed upon in the intergovernmental agreement. B. Unless waived by the board of supervisors as being in the best interests of the county and warranted by the circumstances of the bond funded project at issue, the intergovernmental agreement shall include, but not be limited to, the following responsibilities of the implementing subdivision: 16-48 Pima County FY 2012/2013 Adopted Budget 1. That the implementing political subdivision shall operate and maintain the improvements constructed by county bond funds for a period of not less than twenty-five (25) years. 2. That the implementing political subdivision shall not charge a fee for use of the constructed improvement that is more than a fee charged by the county for a similar purpose. 3. That the implementing political subdivision agrees to insure the improvements constructed with county bond funds and will replace same them if they are damaged or destroyed. 4. That the implementing political subdivision agrees to make the improvements available to all residents of Pima County without restriction or preference to jurisdiction of residence. 5. That the implementing political subdivision agrees to comply with all provisions of Chapter 3.06 (Bonding Disclosure, Accountability, and Implementation) of the Pima County Code and will provide all reports to the county in a format and schedule agreed upon by the parties. 6. That the county will only transfer county general obligation bond proceeds to the implementing jurisdiction upon request from the implementing jurisdiction, with full documentation. 7. That the implementing political subdivision agrees to a provision requiring compliance with federal arbitrage regulations. 8. That the implementing jurisdiction, by action of its governing body at a public hearing, shall notify the county of events that would require an amendment of the bond implementation plan ordinance and formally request the board of supervisors to hold a public hearing on the necessary ordinance amendment. 9. That the intergovernmental agreement shall establish the amount of county bond funds to be allocated to a specific project, establish the stated amount as a maximum of county bond monies to be allocated to the project, and commit the implementing political subdivision to pay for any and all costs in excess of county bond funds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 16-49 Pima County FY 2012/2013 Adopted Budget LONG TERM DEBT General Obligation Bonds Payment Source Payments for principal and interest on general obligation bonds are made from property tax revenues of the Debt Service Fund. Debt Service Requirements The debt service requirements on general obligation bonds are summarized as follows: 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 TOTALS PRINCIPAL INTEREST TOTAL $47,775,000 46,508,000 40,348,000 41,378,000 43,043,000 40,743,000 44,078,000 42,273,000 38,608,000 40,068,000 27,858,000 18,813,000 11,688,000 12,068,000 7,558,000 3,338,000 $17,120,089 17,215,036 15,752,836 14,293,649 12,807,122 11,201,326 9,663,631 8,055,424 6,506,381 5,030,959 3,407,139 2,240,413 1,445,543 933,573 404,153 133,520 $64,895,089 63,723,036 56,100,836 55,671,649 55,850,122 51,944,326 53,741,631 50,328,424 45,114,381 45,098,959 31,265,139 21,053,413 13,133,543 13,001,573 7,962,153 3,471,520 $506,145,000 $126,210,794 $632,355,794 Legal Debt Margin Under the Arizona Constitution, general obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. All Pima County general obligation debt obtained 15% margin voter approval. Legal debt margin projected at June 30, 2013 is as follows: 15% Limitation $8,171,211,922 1,225,681,788 Secondary Net Assessed Valuation Debt Limit General Obligation Bonds Outstanding Assets Available for Principal Debt Applicable to Limit Legal Debt Margin Legal Debt Margin Percentage: General Obligation Bonds Outstanding Secondary Net Assessed Valuation (506,145,000) 19,808,926 (486,336,074) $739,345,714 $ 506,145,000 = 6.19% $ 8,171,211,922 16-50 Pima County FY 2012/2013 Adopted Budget LONG TERM DEBT Transportation Bonds Payment Source Payments for principal and interest on transportation bonds are made from Highway User Revenue Funds. Debt Service Requirements The debt service requirements on transportation bonds are summarized as follows: 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 TOTALS PRINCIPAL INTEREST TOTAL $12,503,333 11,976,667 12,910,000 13,430,000 14,050,000 14,640,000 13,285,000 13,880,000 8,890,000 9,290,000 4,250,000 4,420,000 1,460,000 1,520,000 1,565,000 $5,784,988 4,721,432 4,488,337 3,982,626 3,371,687 2,796,524 2,203,087 1,702,687 1,184,050 856,687 497,750 327,750 150,950 92,550 46,950 $18,288,321 16,698,099 17,398,337 17,412,626 17,421,687 17,436,524 15,488,087 15,582,687 10,074,050 10,146,687 4,747,750 4,747,750 1,610,950 1,612,550 1,611,950 $138,070,000 $32,208,055 $170,278,055 Legal Debt Margin Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. PRIOR FISCAL YEAR HIGHEST FUTURE DEBT HURF REVENUE SERVICE PAYMENT Series 2003 $47,074,605 $14,608,613 Series 2005 $52,587,700 $16,767,639 Series 2007 $56,936,526 $19,330,859 Series 2008 $58,637,523 $18,521,469 Series 2009 $53,906,177 $16,259,263 Series 2012 $50,451,812 $18,288,321 16-51 Pima County FY 2012/2013 Adopted Budget LONG TERM DEBT Stadium District Debt Payment Source Payments for principal and interest on Stadium District debt are made from stadium revenues, Transient Lodging Excise Tax proceeds, Recreational Vehicle Space Surcharge proceeds, and Rental Car Tax proceeds. Debt Service Requirements The debt service requirements on Stadium District debt is summarized as follows: 2013 2014 2015 2016 2017 2018 TOTALS PRINCIPAL INTEREST TOTAL $2,780,000 2,485,000 2,605,000 2,710,000 2,820,000 2,935,000 $646,860 510,950 399,390 293,090 181,080 61,635 $3,426,860 2,995,950 3,004,390 3,003,090 3,001,080 2,996,635 $16,335,000 $2,093,005 $18,428,005 16-52 Pima County FY 2012/2013 Adopted Budget LONG TERM DEBT Certificates of Participation Payment Source Payments for principal and interest on certificates of participation are made from funds transferred from County Free Library, Development Services, Fleet Services, General Fund, Health, Parking Garages, PHS Transition Fund, Print Shop, Regional Flood Control, Regional Wastewater Reclamation, Risk Management, Stadium District, Telecommunications, and Transportation. Debt Service Requirements The debt service requirements on certificates of participation including estimated amounts planned issues in fiscal year 2012/2013 are summarized as follows: 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 TOTALS PRINCIPAL INTEREST TOTAL $23,875,000 13,920,000 11,620,000 6,795,000 7,020,000 7,255,000 7,470,000 4,965,000 5,090,000 5,220,000 $2,440,981 4,389,105 2,593,732 1,982,730 1,661,782 1,329,280 1,016,282 690,250 466,500 236,500 $26,315,981 18,309,105 14,213,732 8,777,730 8,681,782 8,584,280 8,486,282 5,655,250 5,556,500 5,456,500 $93,230,000 $16,807,142 $110,037,142 Summary of Debt Service Fund Expenditures Long Term Debt: General Obligation Bonds (GOB) Transportation Revenue Bonds Stadium District Debt Certificates of Participation Total Long Term Debt $64,895,089 18,288,321 3,426,860 26,315,981 $112,926,251 Fiscal and Other Charges Total Budgeted Debt Service Expenditures 16-53 40,100 $112,966,351 Pima County FY 2012/2013 Adopted Budget LONG TERM DEBT Loans Payable Payment Source Payments for principal and interest on loans payable are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on loans payable are summarized as follows: 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 TOTALS PRINCIPAL INTEREST TOTAL $1,489,449 1,534,678 1,581,303 1,629,369 1,678,921 1,730,004 1,782,668 1,836,962 1,892,937 1,950,646 2,010,143 2,071,485 $644,636 599,408 552,782 504,718 455,164 404,082 351,416 297,124 241,148 183,438 123,942 62,602 $2,134,085 2,134,086 2,134,085 2,134,087 2,134,085 2,134,086 2,134,084 2,134,086 2,134,085 2,134,084 2,134,085 2,134,087 $21,188,565 $4,420,460 $25,609,025 Legal Debt Margin There is no legal debt margin for loans payable. 16-54 Pima County FY 2012/2013 Adopted Budget LONG TERM DEBT Sewer Revenue Bonds Payment Source Payments for principal and interest on sewer revenue bonds are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue bonds are summarized as follows: 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 TOTALS PRINCIPAL INTEREST TOTAL $14,895,000 16,765,000 17,555,000 15,950,000 11,250,000 11,810,000 12,405,000 13,025,000 13,685,000 14,375,000 15,105,000 5,210,000 3,550,000 3,730,000 $7,347,118 6,660,556 5,882,481 5,057,294 4,353,645 3,885,919 3,413,674 2,914,337 2,302,289 1,743,920 1,141,476 504,162 291,200 149,200 $22,242,118 23,425,556 23,437,481 21,007,294 15,603,645 15,695,919 15,818,674 15,939,337 15,987,289 16,118,920 16,246,476 5,714,162 3,841,200 3,879,200 $169,310,000 $45,647,271 $214,957,271 Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 16-55 Pima County FY 2012/2013 Adopted Budget LONG TERM DEBT Sewer Revenue Obligations Payment Source Payments for principal and interest on sewer revenue obligations are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue obligations are summarized as follows: 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 TOTALS PRINCIPAL INTEREST TOTAL $5,225,000 23,550,000 23,935,000 24,330,000 37,375,000 38,540,000 39,855,000 41,245,000 42,695,000 44,230,000 45,835,000 47,535,000 49,310,000 28,830,000 29,670,000 12,000,000 $20,206,007 24,228,125 22,806,125 22,352,725 21,286,225 19,638,850 17,843,475 15,973,850 14,045,250 12,030,500 9,939,000 7,767,250 5,510,500 3,165,000 1,843,500 480,000 $25,431,007 47,778,125 46,741,125 46,682,725 58,661,225 58,178,850 57,698,475 57,218,850 56,740,250 56,260,500 55,774,000 55,302,250 54,820,500 31,995,000 31,513,500 12,480,000 $534,160,000 $219,116,382 $753,276,382 Regional Wastewater Reclamation Sewer Obligations Sewer revenue obligations in the amount of $180,000,000 are planned for issuance in fiscal year 2012/2013. As the terms of these certificates including interest rates and principal repayment schedule have not yet been determined, estimated debt service requirements, 15 year repayment at four percent interest, are presented here. Payments for principal and interest will be made from the Regional Wastewater Reclamation Enterprise Fund. Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 16-56 Pima County FY 2012/2013 Adopted Budget VALUATION OF PROPERTY FOR TAXING PURPOSES IN ARIZONA The largest revenue source for Pima County is the property tax. Property tax is paid in accordance with the value of real and personal property. A number of County functions are funded by property taxes. The primary tax supports the General Fund, which finances the continuing maintenance and operation of the County. The secondary tax is used to pay for capital expenditures and some “budget override” amounts approved by voters. Primary and secondary taxes are supported by two different property values. The primary tax is supported by the primary, or limited, value and the secondary tax is supported by the full cash value. The total tax is based on the net assessed values of the property. Each net assessed value is set by multiplying the respective full cash or limited value of the property by an assessment ratio based on the property’s use and then subtracting any constitutionally defined exemptions. The full cash value1 of each property is set by the County Assessor or the Arizona Department of Revenue in accordance with standards and procedures established by the Arizona Legislature and Arizona Department of Revenue. The value of railroads, mines, utilities, and some types of personal property are valued by the Arizona Department of Revenue. The “market standard” is used by Arizona for the establishment of the full cash value of a property. In other words, the value of a property must come close to the selling price of a similar property which has been sold in an arms length transaction without stress or duress on the part of the seller or buyer. It takes about two years for market values to be reflected in the full cash value. The limited value2 of a property is determined by one of two formulas, with the formula providing the greater amount being used as the limited value for the year. One formula increases the limited value by 10 percent more than the previous year’s limited value, while the other formula produces an increase in the limited value that is 25 percent of the difference between the current year’s full cash value and the previous year’s limited value. The limited value determined by either formula can never be greater than the property’s full cash value. The assessment ratios3 are defined by the Arizona Legislature. They are assigned to a property in accordance with its use. There are nine basic classes of property, with each class having a different assessment ratio. The same assessment ratio is applied to both the full cash value and the limited value to determine the assessed value for secondary4 and primary5 taxes. The Arizona Constitution stipulates that certain types of property will not be fully taxed or will not be taxed at all. Properties owned by government or nonprofit organizations are not taxed, as long as they are not used in commerce. Widows, widowers, and disabled individuals are given partial exemptions from property tax. The amount of the exemption is determined by the full cash value of the property and the person’s income. All property in the County has a full cash assessed value and a limited assessed value. The Assessor identifies the amount of property that is exempt. The largest amount of exempt property in the County is vacant land which is owned by state and federal agencies. Although these agencies do not pay property taxes, some agencies do pay “in lieu” taxes to compensate jurisdictions in which the property is located for minimal services provided to the property. The secondary value of the exemption is subtracted from the total secondary assessed value to derive the net secondary assessed value. The same is done to the primary value to derive the net primary assessed value. For the current year, the County’s secondary net assessed value decreased by 3.3 percent from the previous year, as market values for property two years ago declined. The primary, or limited, net assessed value decreased by 2.8 percent. Endnotes 1 See Full Cash Value By Class: 2008-2012. 2 See Limited Value By Class: 2008-2012. 3 See Assessment Ratios By Class: 2008-2012. 4 See Secondary Net Assessed Value By Class: 2008-2012. 5 See Primary Net Assessed Value By Class: 2008-2012. 16-57 Pima County FY 2012/2013 Adopted Budget COMPONENTS OF ARIZONA'S PROPERTY TAX SYSTEM Market Forces: - Population - Wealth - Employment - Inflation - Interest Rates - Obsolescence Process appeals and defend values Property: - Real Property: Land, Improvements - Personal Property: Business Equipment, & Mobile Homes Personal Property can be "secured" to real property. Taxes will be billed on the same bill. Publish value of property Characteristics Change: - Land Subdivision - New Construction / Demolition - Appreciation / (Depreciation) Value property: - Cost method - Market method - Income method PRIOR LIMITED VALUE FULL CASH VALUE STATUTORY FORMULA Limits rapid increases in Limited Value which changes slowly until Limited Value = Full Cash Value LIMITED VALUE EXEMPTION QUALIFICATION - Institutional: Government, churches, etc. - Personal: Widows, disabled SECONDARY NET ASSESSED VALUE (Full Cash Value x Assessment Ratio) Exemption ASSESSMENT RATIOS (FY 2012/13) Mines*, Utilities*, and Commercial: Real and Personal Property 20% Vacant Land and Agriculture 16% Residential: Primary Residence 10% Residential: Rental & Other 10% Railroads (varies)* 15% Historic Owner Occupied Residence 5% Hist. Rent. Res. (Unrestored Part) 10% Hist. Commercial (Unrestored Part) 20% Hist. Rent. Res. & Com. (Restored Part) 1% Private Improvements on Gov. Prop. 1% LIMITED NET ASSESSED VALUE (Limited Value x Assessment Ratio) - Exemption * classes of property valued by A.D.O.R. Add estimate of the Value of the Unsecured Personal Property SECONDARY TAX RATE (Levy / S Secondary Net Assessed Values) Set for each secondary fund PRIMARY TAX RATE Levy amount needed for each Fund SECONDARY TAX (Secondary Tax Rate x Secondary Net Assessed Value) for each secondary fund (Levy / S Primary Net Assessed Values) PRIMARY TAX (Tax Rate x Primary Net Assessed Value) TAX BILLS Real Property & All Personal Property Paid in two halves: Due October 1 and March 1 16-58 16-59 19.27% 85,993,246,237 n/a 0.00% 0.01% 0.83% 0.05% % of Total 2.56% 0.06% 2.44% n/a 0.00% 0.01% 0.79% 0.05% 88,095,754,344 n/a 3,256,451 6,775,267 694,227,932 40,514,870 10,008,610,719 11.36% 52,821,161,537 59.96% 11,541,360,814 13.10% 53,089,988 11,488,270,826 13.04% 12,979,846,754 14.73% 2,256,220,764 Amount 10,723,625,990 12.17% 2009 % of Total 2.48% 0.08% 0.02% 0.00% 0.01% 0.80% 0.05% -2.12% 86,228,902,096 16,178,980 3,672,798 5,666,201 687,648,377 44,374,565 10,363,649,288 12.02% 50,009,833,125 58.00% 11,292,961,352 13.10% 65,795,484 11,227,165,868 13.02% 13,804,917,410 16.01% 2,135,638,299 Amount 11,669,279,111 13.53% 2010 % of Total 2.35% 0.08% 0.02% 0.00% 0.01% 0.81% 0.06% -7.05% 80,152,473,247 14,967,074 2,552,985 4,913,304 647,790,154 48,559,518 9,466,687,034 11.81% 44,582,602,406 55.62% 11,646,185,206 14.53% 67,916,575 11,578,268,631 14.45% 13,738,215,566 17.14% 1,884,980,719 Amount 11,853,234,847 14.79% 2011 % of 2.40% 0.09% 0.01% 0.00% 0.01% 1.14% 0.07% -3.02% 77,731,085,615 8,144,801 2,376,277 5,140,936 882,660,907 56,409,827 10,387,279,288 13.36% 40,699,227,418 52.36% 11,715,044,551 15.07% 69,184,640 11,645,859,911 14.98% 13,974,801,610 17.98% 1,863,832,058 Total Amount 12,110,969,552 15.58% 2012 Sources: Values for 2008 through 2011 from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," July assessment roll. Beginning 2012, values from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Percent Change From Previous Year Total For All Property n/a 2,641,984 VIII. Historic Rental Residential IX. Possessory Interests 6,655,003 717,903,605 39,441,008 9,512,500,942 11.06% VII. Historic Commercial VI. Historic Owner Residential, Enterprise & Trade Zones V. Railroads IV. Residential, Renter Occupied 53,600,930,756 62.33% III. Residential, Owner Occupied 0.04% 10,873,343,693 12.65% 33,586,273 All Class II Property II. P. Vacant Land / Agricultural P.P. 10,839,757,420 12.61% II. R. Vacant Land / Agricultural R.E. 2.54% 11,239,829,246 13.07% 2,184,716,466 Amount 9,055,112,780 10.53% % of Total All Class I Property I. 11, 13. Commercial & Telecommunications P.P. I. 8 -12. Commercial R.P., Mines & Utilities Legislative Class 2008 FULL CASH VALUE BY CLASS FOR TAX YEARS 2008-2012 Pima County FY 2012/2013 Adopted Budget 16-60 13.64% Percent Change From Previous Year 0.03% 0.01% 0.00% 0.00% 0.77% 0.04% 10.22% $80,593,121,391 5,140,924 2,369,283 710,197 623,835,450 34,904,555 9,104,140,815 11.30% 49,705,721,781 61.67% 9,311,094,449 11.55% 27,978,510 9,283,115,939 11.52% 11,805,203,937 14.65% 2.56% % of 2.65% 0.06% 2.18% n/a 0.00% 0.01% 0.78% 0.05% $82,348,220,560 n/a 3,125,012 10,972,356 640,976,458 37,737,149 9,851,022,802 11.96% 49,559,640,578 60.18% 9,356,092,837 11.36% 52,004,951 9,304,087,886 11.30% 12,888,653,368 15.65% 2,185,268,260 Amount Total 10,703,385,108 13.00% 20101 % of 2.38% 0.08% 0.02% 0.00% 0.01% 0.82% 0.06% -5.24% $78,036,208,417 18,186,504 2,613,602 4,805,546 642,656,388 43,909,822 9,345,603,556 11.98% 44,509,916,327 57.04% 10,313,145,343 13.22% 64,870,571 10,248,274,772 13.13% 13,155,371,329 16.86% 1,855,522,424 Amount Total 11,299,848,905 14.48% 20111 % of 2.43% 0.09% 0.01% 0.00% 0.01% 1.07% 0.07% -2.50% $76,085,640,891 8,066,392 2,335,166 5,114,775 814,953,373 55,461,878 10,278,198,520 13.51% 40,645,916,296 53.42% 10,588,103,791 13.92% 69,109,593 10,518,994,198 13.83% 13,687,490,700 17.99% 1,847,871,364 Amount Total 11,839,619,336 15.56% 20121 Sources: Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll for all years. 1 Notes: Values from the 2008, 2010, 2011 and 2012 Abstracts have been adjusted to the Net Assessed Values appearing in the Assessor's Levy Limit Calculation Worksheets for those years. 2 Values from the 2009 Abstract have been adjusted to the Net Assessed Value appearing in the May 6, 2009, Property Tax Oversight Commission Levy Limit Calculation Worksheet. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. $73,122,498,541 n/a 0.00% 0.01% 0.77% 0.05% Total For All Property n/a 2,022,669 VIII. Historic Rental Residential IX. Possessory Interests 5,611,553 561,193,622 VII. Historic Commercial VI. Historic Owner Residential, Enterprise & Trade Zones 35,439,085 8,067,979,725 11.03% IV. Residential, Renter Occupied V. Railroads 45,689,108,412 62.48% 8,396,107,912 11.49% 0.06% III. Residential, Owner Occupied All Class II Property 40,415,754 8,355,692,158 11.43% II. R. Vacant Land / Agricultural R.E. II. P. Vacant Land / Agricultural P.P. 10,365,035,563 14.17% All Class I Property 2,060,625,193 2,005,790,771 I. 11, 13. Commercial & Telecommunications P.P. 2.74% % of Amount Total 9,744,578,744 12.09% % of 20092 Amount Total 8,359,244,792 11.43% 20081 LIMITED VALUE BY CLASS FOR TAX YEARS 2008-2012 Legislative Class I. 8-12. Commercial R.P., Mines & Utilities Pima County FY 2012/2013 Adopted Budget Pima County FY 2012/2013 Adopted Budget ASSESSMENT RATIOS BY CLASS FOR TAX YEARS 2008-2012 Legislative Class 2008 2009 2010 2011 2012 I. 1-13 Commercial, Mines, Utilities Real & Personal Property 23.00% 22.00% 21.00% 20.00% 20.00% II. Vacant Land/Agricultural - Real & Personal Property 16.00% 16.00% 16.00% 16.00% 16.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 10.00% 20.00% 18.00% 17.00% 15.00% 15.00% VI. Historic Noncommercial (Note 1) 5.00% 5.00% 5.00% 5.00% 5.00% VII. Historic Commercial (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% VIII. Historic Rental Residential (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% 1.00% Weighted Average Assessment Ratio for Secondary 12.38% 12.52% 12.53% 12.55% 12.66% Weighted Average Assessment Ratio for Primary 12.47% 12.41% 12.37% 12.44% 12.58% III. Residential, Primary Residence IV. Residential, Rental & Other V. Railroads IX. Possessory Interests Note 1. Legislative Class VI also includes property in foreign trade zones, military reuse zones, and property used in the manufacture of environmental technology and renewable energy equipment, environmental remediation, and biodiesel fuel production. Note 2. The 1 percent assessment ratio applies to the value of recent renovations and improvements and applies for 10 years after the improvements are made. The remainder of the value is at the rate for the class as determined by the use of the property. 16-61 16-62 5,346,068 II. P. Vacant Land / Agricultural P.P. 16.72% $9,594,861,519 n/a 0.00% 0.00% 0.47% 0.08% 9.91% 5.03% 7.17% 0.08% 7.09% 2.77% n/a 0.00% 0.02% 0.40% 0.07% $9,860,980,900 n/a 325,645 1,490,562 39,097,114 7,292,679 1,000,332,932 10.14% 5,251,746,309 53.26% 706,961,181 7,482,674 699,478,507 2,853,734,478 28.94% 495,819,206 2,357,915,272 23.91% % of Total 2010 % of Total 4.78% 6.86% 0.05% 6.81% 0.00% 0.00% 0.01% 0.41% 0.08% -5.26% $9,342,561,193 161,791 367,281 1,189,903 38,687,839 7,543,539 1,012,886,868 10.84% 4,968,230,234 53.18% 641,179,196 4,819,671 636,359,525 2,672,314,542 28.61% 446,279,772 2,226,034,770 23.83% Amount 2011 % of Total 4.44% 6.40% 0.04% 6.36% 0.00% 0.00% 0.01% 0.41% 0.09% -9.57% $8,448,281,586 149,675 255,301 975,258 34,541,059 7,283,931 924,625,750 10.94% 4,424,576,228 52.37% 541,178,834 3,661,192 537,517,642 2,514,695,550 29.76% 375,353,067 2,139,342,483 25.32% Amount 2012 % of Total 4.54% 6.06% 0.04% 6.02% 0.00% 0.00% 0.01% 0.61% 0.10% -3.28% $8,171,211,922 81,452 237,629 1,028,187 49,963,096 8,461,479 1,015,495,228 12.43% 4,036,698,072 49.40% 495,338,152 3,539,894 491,798,258 2,563,908,627 31.38% 371,034,576 2,192,874,051 26.84% Amount Sources: Values for 2008 through 2011 from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," July assessment roll. Beginning 2012, values from Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. Percent Change From Previous Year Total For All Property n/a 264,198 VIII. Historic Rental Residential 45,070,586 7,888,196 950,749,698 246,432 IX. Possessory Interests 7.52% 0.06% 7.46% 5,334,745,214 55.60% VII. Historic Commercial VI. Historic Owner Residential, Enterprise & Trade Zones V. Railroads IV. Residential, Renter Occupied III. Residential, Owner Occupied 720,762,719 715,416,651 All Class II Property 4.73% 2,535,134,476 26.42% 453,661,230 2,081,473,246 21.69% 2009 Amount % of Total 2008 Amount II. R. Vacant Land / Agricultural R.E. All Class I Property I. 11, 13. Commercial & Telecommunications P.P. I. 8 -12. Commercial R.P., Mines & Utilities Legislative Class SECONDARY NET ASSESSED VALUE BY CLASS FOR TAX YEARS 2008-2012 Pima County FY 2012/2013 Adopted Budget 16-63 6,118,012 II. P. Vacant Land / Agricultural P.P. 12.05% 4.74% 5.85% 0.05% 5.80% 0.00% 0.00% 0.00% 0.35% 0.07% 9.05% $8,985,711,830 51,408 236,929 156,244 31,055,866 6,282,822 909,875,313 10.13% 4,944,071,553 55.02% 525,778,451 4,134,626 521,643,825 2,568,203,244 28.58% 425,664,953 % of 5.13% 6.01% 0.08% 5.93% -0.51% n/a 0.00% 0.01% 0.36% 0.07% $8,939,647,260 n/a 312,502 1,158,716 31,910,628 6,415,290 964,357,366 10.79% 4,925,214,375 55.09% 536,958,672 7,311,425 529,647,247 2,473,319,711 27.67% 458,384,622 Total Amount 2,014,935,089 22.54% 20101 % of 4.44% 6.03% 0.05% 5.98% 0.00% 0.00% 0.01% 0.39% 0.08% -7.04% $8,310,120,212 180,841 261,359 961,109 31,994,108 6,586,474 914,191,660 11.00% 4,418,416,161 53.17% 500,836,030 3,850,650 496,985,380 2,436,692,470 29.32% 368,788,290 Total Amount 2,067,904,180 24.88% 20111 20121 % of 4.56% 5.85% 0.04% 5.81% 0.00% 0.00% 0.01% 0.50% 0.10% -2.84% $8,073,937,734 80,669 233,518 1,022,955 40,602,608 8,319,284 1,005,441,098 12.45% 4,031,369,378 49.93% 472,558,097 3,527,888 469,030,209 2,514,310,127 31.14% 367,884,112 Total Amount 2,146,426,015 26.58% Sources: Pima County Clerk of the Board of Supervisors "Abstract of Values by Legislative Class," January assessment roll for all years. Notes: 1 Values from the 2008, 2010, 2011 and 2012 Abstracts have been adjusted to the Net Assessed Values appearing in the Assessor's Levy Limit Calculation Worksheets for those years. 2 Values from the 2009 Abstract have been adjusted to the Net Assessed Value appearing in the May 6, 2009, Property Tax Oversight Commission Levy Limit Calculation Worksheet. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. $8,239,671,672 Percent Change From Previous Year n/a 0.00% 0.00% 0.34% 0.09% 9.79% Total For All Property n/a 202,268 VIII. Historic Rental Residential 27,954,627 7,087,816 806,355,576 196,913 IX. Possessory Interests 5.98% 0.07% 5.91% 4,546,560,603 55.18% VII. Historic Commercial VI. Historic Owner Residential, Enterprise & Trade Zones V. Railroads IV. Residential, Renter Occupied III. Residential, Owner Occupied 493,054,678 486,936,666 All Class II Property 5.29% 2,358,259,191 28.62% 435,623,369 % of Total Amount 2,142,538,291 23.84% % of 20092 Total Amount 1,922,635,822 23.33% II. R. Vacant Land / Agricultural R.E. All Class I Property I. 11, 13. Commercial & Telecommunications P.P. Legislative Class I. 8-12. Commercial R.P., Mines & Utilities 20081 PRIMARY NET ASSESSED VALUE FOR TAX YEARS 2008-2012 Pima County FY 2012/2013 Adopted Budget 16-64 402,062 402,532 2009-10 2010-11 (366) (87) (360) (622) (322) (291) (494) (987) (1,013) ($1,023) Tax Roll Corrections 402,166 401,975 379,314 361,913 329,918 301,836 280,678 259,583 240,403 $227,454 Adjusted Levy 383,978 384,983 363,624 348,741 318,520 292,019 271,841 250,929 231,619 $218,192 Amount 95.4% 95.8% 95.8% 96.2% 96.5% 96.7% 96.7% 96.3% 95.9% 95.5% Percent of Original Levy Collected through June 30th End of Tax Fiscal Year(1) (1) Amounts collected are on a cash basis rather than the modified accrual basis used in the financial statements. Source: Pima County Comprehensive Annual Financial Report, Fiscal Year Ending June 30, 2011, Exhibit D-8. 379,674 302,127 2005-06 2008-09 281,172 2004-05 362,535 260,570 2003-04 2007-08 241,416 2002-03 330,240 $228,477 2001-02 2006-07 Original Real Property Tax Levy Fiscal Year (in thousands) PROPERTY TAX LEVIES AND COLLECTIONS - 10 YEAR HISTORY Pima County FY 2012/2013 Adopted Budget 383,978 400,860 378,670 361,687 329,818 301,776 280,507 259,564 240,285 $227,178 Amount 95.5% 99.7% 99.8% 99.9% 100.0% 100.0% 99.9% 100.0% 100.0% 99.9% Percent of Adjusted Levy Collected through June 30, 2011(1) 16-65 (3) (2) (1) 4.9311 4.9297 4.8290 4.5985 4.3253 4.0374 4.0639 4.1063 4.2396 4.2425 2003/04 2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 0.2635 0.2635 0.2635 0.2635 0.2935 0.3446 0.3746 0.3746 0.3546 0.3546 0.3460 0.3460 0.3100 0.2643 0.3393 0.3975 0.3675 0.2575 0.2124 0.2124 County Free Library 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 State of Arizona 0.4717 0.4259 0.3564 0.3306 0.0000 0.0000 0.0000 0.4358 0.4560 0.4717 State Education Assistance 1.1741 1.1094 1.0848 1.0770 1.1355 1.1845 1.2515 1.3114 1.3428 1.4884 Junior College District 1.2639 1.1621 0.9550 0.9344 0.9601 1.1321 1.2257 1.2364 1.1847 1.1569 City of Tucson 2.7640 2.6603 0.1999 0.2035 0.2143 0.2258 0.2383 0.2383 0.2383 0.2513 City of South Tucson 0.1000 0.1000 0.1000 0.1000 0.1000 0.1000 0.1200 0.1200 0.1200 0.1200 Central AZ Water Conservation District(3) Some rates apply to limited areas or base measures. The Regional Flood Control District property tax applies to real property and not personal property. Under the Central Arizona Water Conservation District is a Ground Water Replenishment District with a per Acre Foot Water Fee of $199.00 in fiscal year 2003/04, $208.00 in 2004/05, $226.00 in 2005/06, $251.00 in 2006/07, $265.00 in 2007/08, $305.00 in 2008/09, $333.00 in 2009/10, $377.00 in 2010/11, $427.00 in 2011/12, and $474.00 in 2012/13. The District also levied a Membership Dues Fee of $4.34 per lot beginning in fiscal year 2011/12 and $6.24 per lot in 2012/13. Pima County Fiscal Year Regional Flood Control District(2) (Per $100 Net Assessed Value) PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS - 10 YEAR HISTORY(1) Pima County FY 2012/2013 Adopted Budget Pima County FY 2012/2013 Adopted Budget PIMA COUNTY POPULATION CITIES & TOWNS AND UNINCORPORATED AREAS: 2000 - 2011 Incorporated Towns & Cities Unincorporated Pima County Total Pima County Year Population Annual % Change Population Annual % Change Population Annual % Change 2000 542,924 -- 305,451 -- 848,375 -- 2001 553,466 1.94% 312,235 2.22% 865,701 2.04% 2002 563,953 1.89% 317,576 1.71% 881,530 1.83% 2003 576,879 2.29% 320,959 1.07% 897,838 1.85% 2004 587,368 1.82% 326,643 1.77% 914,011 1.80% 2005 603,877 2.81% 336,127 2.90% 940,004 2.84% 2006 614,871 1.82% 344,603 2.52% 959,474 2.07% 2007 625,861 1.79% 351,397 1.97% 977,258 1.85% 2008 630,301 0.71% 353,731 0.66% 984,032 0.69% 2009 630,024 -0.04% 354,250 0.15% 984,274 0.02% 2010 627,849 -0.35% 353,319 -0.26% 981,168 -0.32% 2011 631,124 0.52% 354,957 0.46% 986,081 0.50% Note: Population estimates as of July 1 for the indicated year. Source: Arizona Department of Administration, Office of Employment and Population Statistics. 16-66 Pima County FY 2012/2013 Adopted Budget POPULATION ESTIMATES & PROJECTIONS PIMA COUNTY COMPARED WITH ARIZONA, MARICOPA COUNTY AND OTHER COUNTIES FOR YEARS 2000 - 2011, 2020, 2030, 2040, and 2050 Arizona Pima County Maricopa County % of State Population % of State Other Counties Population % of State Year Population Population 2000 5,175,581 848,375 16.39% 3,092,927 59.76% 1,234,279 23.85% 2001 5,287,510 865,701 16.37% 3,173,219 60.01% 1,248,590 23.61% 2002 5,411,164 881,530 16.29% 3,261,203 60.27% 1,268,431 23.44% 2003 5,554,235 897,838 16.16% 3,353,875 60.38% 1,302,522 23.45% 2004 5,725,610 914,011 15.96% 3,466,592 60.55% 1,345,007 23.49% 2005 5,924,476 940,004 15.87% 3,577,074 60.38% 1,407,398 23.76% 2006 6,116,409 959,474 15.69% 3,663,915 59.90% 1,493,020 24.41% 2007 6,274,981 977,258 15.57% 3,753,413 59.82% 1,544,310 24.61% 2008 6,368,649 984,032 15.45% 3,808,829 59.81% 1,575,788 24.74% 2009 6,389,081 984,274 15.41% 3,821,136 59.81% 1,583,671 24.79% 2010 6,401,569 981,168 15.33% 3,824,058 59.74% 1,596,343 24.94% 2011 6,438,178 986,081 15.32% 3,843,370 59.70% 1,608,727 24.99% 2020 8,779,567 1,271,912 14.49% 5,276,074 60.09% 2,231,581 25.42% 2030 10,347,543 1,442,420 13.94% 6,207,980 59.99% 2,697,143 26.07% 2040 11,693,553 1,585,983 13.56% 7,009,664 59.94% 3,097,906 26.49% 2050 12,830,829 1,709,026 13.32% 7,661,423 59.71% 3,460,380 26.97% Note: Population as of July 1 for the year indicated. Source for July 1, 2000, to July 1, 2011, population estimates: Arizona Department of Administration, Office of Employment and Population Statistics. Source for July 1, 2020, to July 1, 2050, population projections: Arizona State and County Projections 2006-2055, Arizona Department of Economic Security, Research Administration, Population Statistics Unit, March 31, 2006. 16-67 16-68 881,530 897,838 914,011 940,004 959,474 977,258 984,032 984,274 981,168 986,081 Year 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 426,400 433,800 442,000 446,700 438,700 429,300 418,200 417,500 405,600 399,000 Total Employment 8.4% 9.4% 9.0% 5.6% 3.6% 3.9% 4.5% 4.6% 5.3% 5.7% Unemployment Rate 1,900 1,800 1,700 1,900 1,800 1,600 1,400 1,300 1,200 1,500 Mining & Logging 15,400 15,000 16,600 22,800 26,500 27,900 25,700 24,000 22,900 22,500 Construction 23,400 24,000 25,100 27,200 27,500 28,100 28,300 28,400 28,700 30,500 Manufacturing POPULATION & EMPLOYMENT: 10-YEAR HISTORY PIMA COUNTY 237,100 235,100 239,300 249,800 251,700 245,700 234,200 226,400 216,800 213,400 Private Service Providers Sources: Calendar year employment and unemployment rate information from U.S. Department of Labor, Bureau of Labor Statistics. Population estimates from Arizona Department of Administration, Office of Employment and Population Statistics. Population as of July 1 Pima County FY 2012/2013 Adopted Budget 76,700 78,200 79,100 79,800 77,900 76,300 77,100 76,900 75,700 74,900 Government Pima County FY 2012/2013 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State & ZIP Code is Tucson, AZ 85701 unless otherwise noted. County Operator Telecommunications Device for the Hearing Impaired Superior Court Building Old Courthouse Administration East Building Administration West Building Legal Services Building Public Works Building Bank of America Building 724-8011 724-8093 110 W. Congress Street 115 N. Church Avenue 130 W. Congress Street 150 W. Congress Street 32 N. Stone Avenue 201 N. Stone Avenue 33 N. Stone Avenue County Administration th Supervisor District 1 Supervisor District 2 Supervisor District 3 Supervisor District 4 Supervisor District 5 Assessor Clerk of the Board County Administrator Elections Ann Day Ramón Valadez Sharon Bronson Raymond Carroll Richard Elías Bill Staples Robin Brigode C. H. Huckelberry Brad R. Nelson Finance & Risk Management Forensic Science Center Tom Burke Dr. Gregory Hess Human Resources Information Technology Office of Emergency Mgmt & Homeland Security Procurement Recorder Treasurer Allyn Bulzomi Lionel Bittner Mike Hein 130 W. Congress St, 11 Fl th 130 W. Congress St, 11 Fl th 130 W. Congress St, 11 Fl th 130 W. Congress St, 11 Fl th 130 W. Congress St, 11 Fl rd 115 N. Church Ave, 3 Fl th 130 W. Congress St, 5 Fl th 130 W. Congress St, 10 Fl 6550 S. Country Club Tucson, AZ 85756 th 130 W. Congress St, 10 Fl 2825 E. District St Tucson, AZ 85714 th 150 W. Congress St, 4 Fl th 33 N Stone, 17 Fl 33 N. Stone, 14th Fl George Widugiris F. Ann Rodriguez Elizabeth Ford 130 W. Congress St, 3 Fl st 115 N. Church Ave, 1 Fl st 115 N. Church Ave, 1 Fl rd 724-2738 724-8126 724-8051 724-8094 724-8126 724-8364 724-8449 724-8751 724-6868 724-3030 243-8600 724-8672 724-7580 798-0600 724-8198 724-4350 724-8341 Community & Economic Development Community & Economic Development Admin Community Development & Neighborhood Conservation th Hank Atha 130 W. Congress St, 10 Fl 724-3992 Margaret Kish 2797 E. Ajo Way Tucson, AZ 85713 243-6745 Community Services, Employment & Training Art Eckstrom 2797 E. Ajo Way Tucson, AZ 85713 243-6741 Economic Development & Tourism Tom Moulton 33 N. Stone Ave, 7 Fl County Free Library Kino Sports Complex Melinda Cervantes Chris Bartos 101 N. Stone Ave, 4 Fl 2500 E. Ajo Way Tucson, AZ 85713 200 North Stone th 594-5601 434-1301 2500 E. Ajo Way Tucson, AZ 85713 434-1301 th School Superintendent Dr. Linda Arzoumanian Stadium District Chris Bartos 16-69 243-7353 724-8453 Pima County FY 2012/2013 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS Justice & Law Enforcement Clerk of the Superior Court Constables County Attorney Indigent Defense Indigent Defense Justice Court Ajo Patricia A. Noland Vince Roberts, Admin Constable Barbara LaWall Isabel Garcia, Legal Defender Lori Lefferts, Public Defender VACANT Justice Court Green Valley Judge Gail Wight Justice Courts Tucson Presiding Judge Keith Bee Juvenile Court Presiding Judge Karen Adam Office of Court Appointed Counsel Public Fiduciary Sheriff Robert Hirsch st 110 W. Congress St, 1 Fl st 32 N. Stone Ave, 1 Fl th 32 N. Stone Ave, 14 Fl th 32 N. Stone Ave, 8 Fl 33 N. Stone Ave, Ste 2100 111 La Mina Avenue, Ajo, AZ 85321 601 N. La Cañada Drive, Green Valley, AZ 85614 115 N. Church Ave 724-3201 740-5442 740-5600 740-5775 243-6966 387-7684 2225 E. Ajo Way, Tucson, AZ 85713 130 W. Congress St, 10th Fl 740-2000 724-3171 243-4465 32 N. Stone Ave. 4th Floor 1750 E. Benson Highway, Tucson, AZ 85714 th Presiding Judge Sarah Simmons 110 W. Congress St, 4 Fl 724-3932 Health Sherry Daniels 3950 S. Country Club Rd, Ste 100 Tucson, AZ 85714 243-7704 Institutional Health Larry Kraus 3950 S. Country Club Rd, Ste 300 Tucson, AZ 85714 243-7838 Mary Tyson 130 W. Congress, 9 Fl Superior Court Philip Grant Clarence W. Dupnik 648-0658 740-5454 351-4900 Health Services Public Works Capital Projects th 243-4473 st Development Services Carmine DeBonis, Jr. 201 N. Stone Ave, 1 Fl 740-6506 Environmental Quality/ Solid Waste Management Ursula Kramer 33 N. Stone Ave, Ste 700 243-7454 Facilities Management Reid H. Spaulding 150 W. Congress St, 5 Fl th 724-3104 Fleet Services Frank Samaniego 740-5920 Natural Resources, Parks & Recreation Office of Sustainability & Conservation Public Works Admin Rafael Payan Linda Mayro 1301 S. Mission Rd Tucson, AZ 85713 3500 W. River Rd Tucson, AZ 85741 th 201 N. Stone Ave, 6 Fl John Bernal 130 W. Congress St, 10 Fl Regional Flood Control District Regional Wastewater Reclamation Transportation th rd 877-6262 740-6457 724-8480 Suzanne Shields 97 E Congress, 3 Fl 243-1881 Jackson Jenkins 201 N. Stone Ave, 8 Fl th 740-6549 Priscilla Cornelio 201 N. Stone Ave, 4 Fl th 740-6410 16-70