Pima County Arizona Adopted Budget Fiscal Year 2011/2012 PIMA COUNTY, ARIZONA ADOPTED BUDGET FISCAL YEAR 2011/2012 RAMÓN VALADEZ, CHAIR District 2 SHARON BRONSON, VICE CHAIR RAYMOND CARROLL, MEMBER District 3 District 4 ANN DAY, MEMBER RICHARD ELÍAS, MEMBER District 1 District 5 Submitted by: C. H. HUCKELBERRY COUNTY ADMINISTRATOR Prepared by the Finance and Risk Management Department Thomas Burke, Director Robert W. Johnson, Budget Division Manager Trucynda Hawkins, Budget Supervisor Victor Rodriguez, Budget Supervisor BUDGET STAFF Bruce Basemann John Bruno Carey Dean Craig Horn Melanie Parker Robert Placencio Margaret Rudd Sylvia Simon Stephanie Storch Bill Tisch PREFACE The Fiscal Year 2011/2012 Adopted Budget publication was developed to serve the needs of an audience that ranges from the Board of Supervisors and County Administration to the County departments and the general public. Since the need for financial information and detail varies with each group, the budget is presented in different formats, with differing levels of detail. The Budget Issues section starts with a two-page brief that discusses the primary issues that the Board of Supervisors and County Administrator had to confront in developing the final budget. Since there are many who require more information on these considerations, the County Administrator’s Recommended Budget, Tentative Budget, and Final Budget memoranda are also included in this section. These memoranda not only serve the purpose of providing background information on the fiscal year 2011/12 budget process, they also provide permanent documentation of the issues, considerations, and financial planning that went into the budget development. Those individuals who are only interested in a broad-brush view of the budget may find all the information they require, by reviewing the Summary of All Activity by Fund (Schedule A) in the State Reports section of this publication. This schedule provides the total available resources and the total expenditures by fund. Since others require a more comprehensive review of the budget, the Budget Overview section includes a discussion of Pima County’s Financial Structure, as well as presentations of the expenditures, revenues, full time equivalents (positions with funded hours), and capital projects for fiscal year 2011/12. The Budget Planning Practices section details the financial policies and provides an overview of the goals that guide Pima County’s budget development process. The financial segment discusses the balanced budget requirement, taxes, the General Fund ending fund balance, accountability, and many other items that impact the budget development. The nonfinancial segment provides a general view of the nonfinancial and strategic planning goals and mission considerations that guide the departments. Finally, detailed information on the program budgets are presented in the Functional Areas section. The introductory information in each functional area provides the program and department totals for expenditures, revenues, and full time equivalents; while the function statements, goals and objectives, performance measures, and financial summaries are presented in the department budget segments. The Governmental Finance Officers Association of the United States and Canada (GFOA) Presented an award of Distinguished Presentation to Pima County for its annual budget for the fiscal year beginning July 1, 200. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy doFument, as an operational guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. This page intentionally left blank. Pima County FY 2011/2012 Adopted Budget TABLE OF CONTENTS PIMA COUNTY CHARACTERISTICS Arizona & Pima County Maps ................................................................................................ 1-1 Background Information ........................................................................................................ 1-2 Demographic Data................................................................................................................. 1-4 INTRODUCTION Organization .......................................................................................................................... 2-1 Services Provided.................................................................................................................. 2-2 The Budgetary Process ......................................................................................................... 2-3 Fund Composition............................................................................................................ 2-3 Basis of Presentation ....................................................................................................... 2-3 Basis of Budgeting ........................................................................................................... 2-3 Budgetary Control ............................................................................................................ 2-3 Budget Amendments ....................................................................................................... 2-4 Budget Preparation and Approval.................................................................................... 2-4 LEGAL REQUIREMENTS County Spending Limitation................................................................................................... 3-1 Tentative Budget Preparation and Publication ...................................................................... 3-1 Final Budget Adoption ........................................................................................................... 3-2 Budget Revisions................................................................................................................... 3-2 Truth in Taxation.................................................................................................................... 3-2 Adoption of Tax Levy ............................................................................................................. 3-3 Property Tax Levy Limitation ................................................................................................. 3-3 Pima County Budget Resolution............................................................................................ 3-7 County Free Library District Budget Resolution .................................................................... 3-8 Flood Control District Budget Resolution ............................................................................... 3-9 Stadium District Budget Resolution ....................................................................................... 3-10 Levy of Taxes Resolution ...................................................................................................... 3-11 BUDGET ISSUES Issues Synopsis..................................................................................................................... 4-1 Recommended Budget Memorandum ................................................................................... 4-3 Tentative Budget Adoption - Additional Information .............................................................. 4-27 Tentative Budget Memorandum ............................................................................................ 4-29 Adopted Budget Memorandum .............................................................................................. 4-33 BUDGET OVERVIEW Summary of Overview ........................................................................................................... 5-1 Financial Structure................................................................................................................. 5-3 Consolidated Overview of County Budget by Fund ............................................................... 5-7 Total County Budget by Source and Use .............................................................................. 5-8 Revenues & Expenditures for Fiscal Years 2009/2010 Through 2011/2012 ......................... 5-9 Budget in Brief 2011/2012 ..................................................................................................... 5-11 Full Time Equivalent Positions .............................................................................................. 5-16 Capital Improvement Program Overview ............................................................................... 5-20 BUDGET PLANNING PRACTICES Financial Policies ................................................................................................................... 6-1 Non Financial and Strategic Planning ................................................................................... 6-13 i Pima County FY 2011/2012 Adopted Budget STATE REPORTS Summary of State Reports .................................................................................................... 7-1 Summary Schedule of Estimated Revenues and Expenditures/Expenses ........................... 7-2 Summary of Tax Levy and Tax Rate Information .................................................................. 7-3 Summary by Fund Type of Revenues ................................................................................... 7-5 Summary by Fund Type of Other Financing Sources and Interfund Transfers ..................... 7-9 Summary by Department of Expenditures/Expenses Within Each Fund Type ..................... 7-13 Summary by Functional Area and Department of Expenditures/Expenses ........................... 7-15 SUMMARY SCHEDULES Summary of Schedules ......................................................................................................... 8-1 Fiscal Years 2009/2010 - 2011/2012 Summary of Changes in Fund Balances ......................................................................... 8-2 Summary of Expenditures by Fund and Super Department ............................................ 8-5 Summary of Revenues by Fund and Category................................................................ 8-8 Summary of Expenditures by Functional Area and Super Department ........................... 8-12 Summary of Revenues by Functional Area and Super Department ................................ 8-14 Summary of Expenditures by Fund and Object: Department .......................................... 8-16 Summary of Adopted Full Time Equivalent Positions ...................................................... 8-20 REVENUE SOURCES Purpose, Source List, and Dollar Summary .......................................................................... 9-1 General Fund ........................................................................................................................ 9-2 Capital Projects ..................................................................................................................... 9-4 County Free Library ............................................................................................................... 9-5 Debt Service .......................................................................................................................... 9-6 Development Services........................................................................................................... 9-7 Economic Development and Tourism .................................................................................... 9-8 Employment and Training ...................................................................................................... 9-9 Environmental Quality ........................................................................................................... 9-10 Fleet Services ........................................................................................................................ 9-11 Graphic Services Production ................................................................................................. 9-12 Health .................................................................................................................................... 9-13 Improvement Districts ............................................................................................................ 9-14 Other Special Revenue Funds .............................................................................................. 9-15 Parking Garages.................................................................................................................... 9-17 Pima Health System and Services ........................................................................................ 9-18 Regional Flood Control District .............................................................................................. 9-19 Regional Wastewater Reclamation ....................................................................................... 9-20 Risk Management.................................................................................................................. 9-21 Solid Waste Management ..................................................................................................... 9-22 Stadium District ..................................................................................................................... 9-23 Telecommunications.............................................................................................................. 9-24 Transportation ....................................................................................................................... 9-25 Summary of Revenue Changes by Fund, Department, and Category .................................. 9-27 ii Pima County FY 2011/2012 Adopted Budget FUNCTIONAL AREAS BY PROGRAM County Administration Summary of Expenditures by Fund: Program ....................................................................... 10-1 Summary of Revenues by Fund: Program ............................................................................ 10-3 Summary of Full Time Equivalents: Program ........................................................................ 10-5 Assessor ................................................................................................................................ 10-7 Board of Supervisors ............................................................................................................. 10-11 Clerk of the Board.................................................................................................................. 10-15 Communications Office ......................................................................................................... 10-19 County Administrator ............................................................................................................. 10-23 Elections ................................................................................................................................ 10-27 Finance & Risk Management ................................................................................................ 10-31 Forensic Science Center ....................................................................................................... 10-47 Human Resources ................................................................................................................. 10-51 Information Technology ......................................................................................................... 10-57 Non Departmental ................................................................................................................. 10-63 Office of Emergency Management and Homeland Security .................................................. 10-73 Procurement .......................................................................................................................... 10-77 Recorder ................................................................................................................................ 10-85 Treasurer ............................................................................................................................... 10-91 Community & Economic Development Summary of Expenditures by Fund: Program ....................................................................... 11-1 Summary of Revenues by Fund: Program ............................................................................ 11-2 Summary of Full Time Equivalents: Program ........................................................................ 11-3 Community & Economic Development Administration .......................................................... 11-5 Community Development & Neighborhood Conservation ..................................................... 11-9 Community Development & Neighborhood Conservation Outside Agencies .................. 11-21 Community Services, Employment & Training ...................................................................... 11-23 County Free Library ............................................................................................................... 11-31 Economic Development & Tourism ....................................................................................... 11-37 Kino Sports Complex ............................................................................................................. 11-41 School Superintendent .......................................................................................................... 11-45 Stadium District ..................................................................................................................... 11-53 Justice & Law Enforcement Summary of Expenditures by Fund: Program ....................................................................... 12-1 Summary of Revenues by Fund: Program ............................................................................ 12-3 Summary of Full Time Equivalents: Program ........................................................................ 12-5 Clerk of the Superior Court .................................................................................................... 12-7 Constables............................................................................................................................. 12-19 County Attorney ..................................................................................................................... 12-23 Indigent Defense ................................................................................................................... 12-33 Justice Court Ajo ................................................................................................................... 12-37 Justice Court Green Valley .................................................................................................... 12-43 Justice Courts Tucson ........................................................................................................... 12-47 Juvenile Court........................................................................................................................ 12-53 Office of Court Appointed Counsel ........................................................................................ 12-63 Public Fiduciary ..................................................................................................................... 12-69 Sheriff .................................................................................................................................... 12-73 Superior Court ....................................................................................................................... 12-85 iii Pima County FY 2011/2012 Adopted Budget Office of Medical & Health Services Summary of Expenditures by Fund: Program ....................................................................... 13-1 Summary of Revenues by Fund: Program ............................................................................ 13-2 Summary of Full Time Equivalents: Program ........................................................................ 13-3 Health .................................................................................................................................... 13-5 Institutional Health ................................................................................................................. 13-27 Pima Health System & Services ............................................................................................ 13-33 Public Works Summary of Expenditures by Fund: Program ....................................................................... 14-1 Summary of Revenues by Fund: Program ............................................................................ 14-3 Summary of Full Time Equivalents: Program ........................................................................ 14-5 Capital Projects ..................................................................................................................... 14-7 Capital Projects List ......................................................................................................... 14-10 Development Services........................................................................................................... 14-17 Environmental Quality ........................................................................................................... 14-25 Facilities Management........................................................................................................... 14-33 Fleet Services ........................................................................................................................ 14-41 Natural Resources, Parks & Recreation ................................................................................ 14-49 Office of Sustainability and Conversation .............................................................................. 14-59 Public Works Administration .................................................................................................. 14-65 Regional Flood Control District .............................................................................................. 14-71 Regional Wastewater Reclamation ....................................................................................... 14-79 Solid Waste Management ..................................................................................................... 14-85 Transportation ....................................................................................................................... 14-91 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program Summary .............................................................................. 15-1 Impact of Capital Improvement Projects on O & M and Revenue ......................................... 15-6 Summary of Active Capital Improvement Projects ................................................................ 15-8 Major Capital Improvement Program Projects ....................................................................... 15-14 SUPPLEMENTAL INFORMATION Supplemental Information Summary ..................................................................................... 16-1 Glossary of Terms and Acronyms ......................................................................................... 16-2 Super Department Listing ...................................................................................................... 16-24 Pima County Budget Policies ................................................................................................ 16-29 Pima County Debt Policies and Practices ............................................................................. 16-39 Bonding Disclosure, Accountability and Implementation ....................................................... 16-43 Long Term Debt Service Schedules ...................................................................................... 16-50 Valuation Of Property For Taxing Purposes In Arizona ......................................................... 16-58 Components of Arizona’s Property Tax System .................................................................... 16-59 Full Cash Values By Class: 2007 - 2011 ............................................................................... 16-60 Limited Values By Class: 2007 - 2011................................................................................... 16-61 Assessment Ratios By Class: 2007 - 2011 ........................................................................... 16-62 Secondary Net Assessed Values By Class: 2007 - 2011 ...................................................... 16-63 Primary Net Assessed Values By Class: 2007 - 2011 ........................................................... 16-64 Property Tax Levies and Collections - Ten Year History ....................................................... 16-65 Property Tax Rates-Direct and Overlapping Governments-Ten Year History ....................... 16-66 Pima County Population, Cities & Towns, and Unincorporated Areas: 2000 - 2010 ............. 16-67 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2010, 2020, 2030, 2040, 2050 ........................................... 16-68 Population & Employment - Ten Year History ....................................................................... 16-69 Addresses & Telephone Numbers ......................................................................................... 16-70 iv Map provided by: Pima Association of Governments 1-1 Pima County FY 2011/2012 Adopted Budget PIMA COUNTY CHARACTERISTICS Pima County, the second largest of the four original counties, was created in 1864 and included nearly all of the southern Arizona area acquired from Mexico by the Gadsden Purchase. Settlement of the region by Europeans goes back to the 1690s with the arrival of Spanish settlers who encountered Native Americans already living in the area. During the first half of the 18th century, silver and gold were discovered and prospectors from Mexico swarmed into the region. The latter part of the 18th century saw expansion of mining and ranching in Pima County and an increase in population, despite ongoing threats from raiding Apaches. The Royal Presidio of San Augustin del Tucson was completed by 1781, and it remained the northernmost outpost of Mexico until the arrival of American soldiers in 1856. From a population of 395 in 1820, Tucson has grown to be the second largest city in Arizona. It has always served as the Pima County seat and was the Arizona territorial capital from 1867 to 1877. Tucson is home to the University of Arizona and many historical and cultural attractions. Just south of Tucson is the Mission San Xavier del Bac, founded in 1697 by Father Kino. The mission is still in use today. Within Pima County are two cactus forests, Saguaro National Park in the eastern portion and Organ Pipe Cactus National Monument in the western portion. Although greatly reduced from its original size, Pima County still covers 9,188.83 square miles. It ranges in elevation from 1,200 feet to the 9,185-foot peak of Mount Lemmon. Together, the San Xavier, Pascua Yaqui and Tohono O’odham reservations cover 42.1 percent of Pima County’s 5.88 million acres. Lands held in trust for the state’s schools comprise another 14.7 percent of the County’s land ownership, and 28.0 percent is held by Federal agencies as wildlife refuges, national forests, national parks and monuments. Military reserves and bases occupy 1.2 percent, and local government holdings, used for parks and recreation, account for 0.4 percent. Privately owned lands comprise 13.6 percent of the County’s total acreage. Pima County has an Enterprise Zone, covering much of metropolitan Tucson and the unincorporated areas to the west and southwest of Tucson, and a foreign trade zone encompassing 468 acres on six sites in the metropolitan Tucson area. South Tucson and portions of the City of Tucson are located within an Empowerment Zone. Tax credits or other incentives to reduce operating costs are available for businesses locating within each of these zones. CLIMATE CHARACTERISTICS Daily Max Temperature1 Daily Min Temperature1 Average Precipitation1 Possible Sunshine2 Relative Humidity2 Average Wind Speed1 1 2 Month with Highest Average June (100.2º) July (73.4º) August (2.30") June (93%) December (48.5%) April (8.9 mph) Month with Lowest Average January (64.5º) January (38.9º) May/June (0.24") July (78%) June (23.0%) December (7.8 mph) Annual Average 82.5º 54.8º Total Rainfall 12.17" 85% 39.0% 8.3 mph Source: National Climate Data Center 1971-2000 Monthly Normals and 57-year wind speed through 2002. Source: Western Regional Climate Center. 1-2 Pima County FY 2011/2012 Adopted Budget TRANSPORTATION FACILITIES Access to Pima County is provided by interstate and state highways, airlines, and railroads. City and County maintained roadways provide the intracounty transportation network for motor vehicles, along with bus services by the City of Tucson in the metropolitan Tucson area and Regional Transportation Authority funded transit services in many rural areas of the County. Interstate 10 passes through eastern Pima County, connecting Tucson and the surrounding area with Phoenix and cities farther west such as Los Angeles. Interstate 10 connects with Interstate 8 in central Pinal County, providing Pima County with good highway access to Yuma and San Diego. To the east, Interstate 10 connects the area with New Mexico and other points in the southern and southeastern United States. Interstate 19 comes from Nogales and the border with Mexico and ends where it connects with Interstate 10 in Tucson. There are many state routes passing through the County. State Route 77 in eastern Pima County leads north from Tucson and connects this part of the County with Globe, Miami, and the White Mountains of east-central Arizona. State Route 86 connects the more populated eastern part of the County with Tohono O’odham Nation lands in the center of the County and with Ajo in the western portion of the County. State Route 86 ends in the community of Why, where it meets State Route 85. State Route 85 goes south from this point to the Mexican border at Lukeville and connects with Mexico Highway 8, leading to the town of Rocky Point on the Gulf of California. State Route 85 goes north from Why to Ajo and on to Interstate 8 near the Maricopa County community of Gila Bend. Less traveled state routes also lead to other towns in southern Pima County. City and County roadways provide the remainder of the road network in the County. Pima County provides the road network for all of the unincorporated areas of the County, and the cities generally provide the road network within their boundaries. Eastern Pima County is served by Amtrak for passenger service and the Union Pacific Railroad for freight service. The main rail line runs through Tucson and connects the area with Los Angeles to the west and points to the east such as Houston and New Orleans. There also is a spur line which connects the main rail line with Nogales and the Mexican border to the south. Pima County has several small airports, an international airport and an Air Force base. The international airport, located on the south side of Tucson, serves as the major air terminal for southeastern Arizona. Eight airlines provide air service to Arizona cities and other states for 3.74 million annual passenger departures/arrivals. Six smaller facilities in the County provide a variety of general aviation services. Davis-Monthan Air Force Base accommodates military aircraft and is not open to public use without permission from the Department of Defense. Source: Pima County Budget Division. TAX CHARACTERISTICS CORPORATE INCOME TAX Corporate income tax in Arizona is 6.968 percent of taxable income, with a minimum tax of $50. Recently enacted legislation will decrease the corporate income tax rate to 4.9 percent by 2017. SALES TAX Arizona has a general sales tax rate of 6.6 percent. South Tucson has a general sales tax of 2.5 percent and Marana, Oro Valley, Sahuarita, and Tucson have 2 percent general sales tax rates. The Regional Transportation Authority has a 0.5 percent sales tax for transportation and mass transit improvements in the metropolitan area of eastern Pima County. 1-3 Pima County FY 2011/2012 Adopted Budget PAYROLL TAX Payroll taxes for employers and employees in Arizona are paid when federal filings are made. Employees select a state income tax withholding rate between 0.8 and 5.1 percent of their gross taxable wages, net of pre-tax deductions such as health insurance premiums. Employers must pay an unemployment insurance premium that ranges from .02 percent to 5.9 percent on the first $7,000 of wages for each employee during the calendar year based on the employer’s rating, plus a 0.40 percent special assessment for 2011 and an expected 0.60 percent special assessment for 2012. Employers also may be subject to a 0.10% job training tax. PROPERTY TAX For details regarding property taxes, please see the various tax schedules in the Supplemental Information section. POPULATION CHARACTERISTICS Population increased 84 percent between 1980 and 2010. Shown below are historical census population statistics for the County, unincorporated areas of the County, and the state of Arizona. POPULATION Pima County - Total Unincorporated Pima County Arizona 1980 531,443 191,189 2,716,546 1990 666,880 245,219 3,665,228 2000 843,746 305,059 5,130,632 2010 980,263 353,264 6,392,017 Source: U.S. Bureau of the Census. (Census on April 1 of each year.) POPULATION GROWTH RATES Average Annual Compounded Rate of Change 1980 - 1990 2.3% 2.5% 3.0% Pima County - Total Unincorporated Pima County Arizona 1990 - 2000 2.4% 2.2% 3.4% Source: Pima County Budget Division. AGE DISTRIBUTION 2010 Census 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% 0 - 14 United States 15 - 24 25 - 44 Arizona Source: Bureau of the Census, 2010 Census. 1-4 45 - 64 65 & over Pim a County 2000 - 2010 1.5% 1.5% 2.2% Pima County FY 2011/2012 Adopted Budget POPULATION DIVERSITY Racial Mix (PERCENT OF TOTAL POPULATION, 2010) Native Hawaiian 0.2% Asian 2.6% Afric an American 3.6% White & Hispanic/Latino (PERCENT OF TOTAL WHITE POPULATION, 2010) Not Identified 10.1% 2 or more Races 3.7% American Indian 3.3% W hite alone 55.3% Other Races 12.3% Hispanic or Latino 34.6% W hite 74.3% Source: Bureau of the Census, 2010 Census. Source: Bureau of the Census, 2010 Census. EMPLOYMENT CHARACTERISTICS UNEMPLOYMENT RATES Pima County Arizona United States 2005 2006 2007 2008 2009 2010 4.5% 4.7% 5.1% 3.9% 4.1% 4.6% 3.6% 3.8% 4.6% 5.6% 5.9% 5.8% 8.8% 9.7% 9.3% 9.0% 10.0% 9.6% Source: U.S. Department of Labor, Bureau of Labor Statistics. EMPLOYMENT BY INDUSTRY Percent of Non-Farm Employment, 2010 Natural Resources Construction & Mining 4.2% 0.5% Government Manufacturing 22.1% 6.8% Other Services 4.0% Trade, Transportation, & Utilities 16.0% Information 1.2% Leisure & Hospitality 10.7% Financ ial Activities 5.0% Education & Health Services 16.5% Profess ional & Busines s Services 13.0% Source: U.S. Department of Labor, Bureau of Labor Statistics. 1-5 Pima County FY 2011/2012 Adopted Budget MAJOR EMPLOYERS (Employers with 2,000 or more employees) Employer Employment Sector Raytheon Missile Systems University of Arizona State of Arizona Davis-Monthan Air Force Base 1 Pima County Wal-Mart Stores Inc. Tucson Unified School District 2 UA Healthcare 1 City of Tucson Freeport-McMoRan Copper & Gold Inc. Carondelet Health Network Tohono O'odham Nation United States Border Patrol Fry's Food Stores TMC HealthCare Pima Community College Asarco LLC Southern Arizona VA Health Care System Sunnyside Unified School District Afni Inc. Citi Manufacturing Government (College Ed.) Government Government Government Trade (Retail) Government (K-12 Ed.) Services (Health) Government Mining Services (Health) Government Government Trade (Grocery) Services (Health) Government (College Ed.) Mining Government (Health) Government (K-12 Ed.) Services (Business) Services (Financial) Employees 2009 2010 12,140 10,500 10,363 10,481 8,708 8,866 7,755 8,462 7,838 7,753 7,192 7,308 7,012 6,709 5,761 5,982 5,628 5,419 3,997 4,803 4,566 4,690 4,353 4,350 3,530 3,669 3,109 3,100 3,050 2,966 2,309 2,336 2,125 2,262 2,117 2,208 2,120 2,145 1,893 2,100 2,500 2,000 Source: The Star 200 Directory, published by The Arizona Daily Star (April 3, 2011) and Pima County Budget Division. 1 Budgeted full-time equivalents reported for fiscal years 2009/10 and 2010/11. 2 Reflects merger of University Medical Center Corp. and University Physicians Healthcare. MAJOR MANUFACTURERS (Manufacturers with 300 or more employees) Company Type of Business Raytheon Missile Systems IBM Ventana Medical Systems Inc. Bombardier Aerospace Honeywell Aerospace B/E Aerospace Texas Instruments Inc. Sargent Controls & Aerospace Universal Avionics Systems Corp. Abrams Airborne Manufacturing Inc. Missile Manufacturing Computer Systems Medical Equipment & Supplies Aircraft Maintenance Aircraft Electronic Systems Aerospace and Aircraft Manufacturing and Research Aerospace and Aircraft Manufacturing and Research Aerospace and Aircraft Source: The Star 200 Directory, published by The Arizona Daily Star (April 3, 2011). 1-6 Employees 2009 2010 12,140 10,500 1,400 1,350 965 1,008 591 631 695 630 360 390 350 350 256 256 255 245 195 195 Pima County FY 2011/2012 Adopted Budget EMPLOYMENT BY INDUSTRY based on North American Industry Classification System (NAICS) Industry Trade, Transportation & Utilities Educational & Health Services Professional & Business Services Leisure & Hospitality Manufacturing Construction Financial Activities Information Natural Resources & Mining Other Services Government Total Non-Farm Employment 2005 59,600 50,500 45,900 39,800 28,300 25,700 16,500 7,200 1,400 14,700 77,100 366,700 2006 62,700 52,600 49,700 40,600 28,100 27,900 17,600 6,800 1,600 15,800 76,300 379,600 2007 64,300 54,700 52,600 40,200 27,500 26,500 18,200 5,900 1,800 15,800 77,900 385,300 2008 62,700 57,100 51,400 40,400 27,200 22,800 17,200 5,300 1,900 15,700 79,800 381,500 2009 58,200 58,500 47,100 38,700 25,100 16,600 17,500 4,700 1,700 14,700 79,100 361,800 2010 56,600 58,400 45,800 37,800 24,000 14,900 17,600 4,300 1,800 14,000 78,300 353,400 Source: U.S. Department of Labor, Bureau of Labor Statistics. Sum by industry may not add to total because industry employment is rounded to nearest 100 employees. EMPLOYMENT BY OCCUPATION, 2010 Occupations Office and Administrative Support Food Preparation and Serving Related Sales and Related Occupations Healthcare Practitioner and Technical Education Training and Library Management Transportation and Material Moving Business and Financial Operations Construction and Extraction Installation Maintenance and Repair Healthcare Support Production Building and Grounds Cleaning and Maintenance Protective Service Computer and Mathematical Science Architecture and Engineering Personal Care and Service Community and Social Services Arts Design Entertainment Sports and Media Life Physical and Social Science Legal Farming Fishing and Forestry Percent of Total 17.9% 9.7% 9.3% 6.8% 6.5% 5.1% 4.4% 4.4% 4.3% 4.1% 4.0% 3.6% 3.3% 3.1% 3.1% 2.6% 2.5% 2.0% 1.4% 1.2% 0.7% 0.1% Source: U.S. Department of Labor, Bureau of Labor Statistics, May 2010. NEW COMPANIES IN PIMA COUNTY (New company announcements from July 2009 to June 2011) # of Company Name Product or Service Jobs Aria International Inc. Services – Security Systems 18 Bell Independent Power Corp. Solar Thermal Power Plant 75 Burlington Coat Factory Retail – Apparel 70 EDG Fuels Biodiesel Fuel Refining 19 Nimbus Ice House Restaurant & Brewery 80 Staples Retail – Office Supply 40 Sources: Univ. of Arizona Economic & Business Research Center & Tucson Regional Economic Opportunities, Inc. 1-7 Pima County FY 2011/2012 Adopted Budget CONSTRUCTION ACTIVITY PIMA COUNTY VALUE OF TOTAL BUILDING PERMITS $3,000 Permitted Construction Value in Millions of Dollars $2,500 $2,000 $1,500 $1,000 $500 $0 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Source: Arizona Real Estate Center, W.P. Carey School of Business, Arizona State University. RETAIL SALES PIMA COUNTY RETAIL SALES (not including food sales) $9,000 Retail Sales in Millions of Dollars $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Source: Arizona Department of Revenue & Pima County Budget Division. 1-8 Pima County FY 2011/2012 Adopted Budget INTRODUCTION ORGANIZATION The governmental and administrative affairs of Pima County are directed by a five-member Board of Supervisors with each member elected from a designated district to serve a four-year term. The chairperson is selected by the Board from among its members. Other elected officials, often referred to as constitutional officers, are the Assessor, Clerk of the Superior Court, the Constables, County Attorney, Recorder, School Superintendent, Sheriff, and Treasurer. Presiding judges are appointed from elected members of the judicial bench. REPORTING RELATIONSHIPS Because of Arizona’s constitutional provisions and the requirements promulgated by Arizona Revised Statutes, the government of Pima County is organized to have a direct and indirect relationship with the Board of Supervisors. The Board of Supervisors has direct control over the County’s general government functions; community services; indigent defense; medical, health, and welfare services; and public works functions. These broad functions include the County’s internal governmental administrative/management activities; maintenance and construction of the County’s sewerage and sanitation infrastructures; County streets, roads, and bridges which comprise the County’s transportation infrastructure; natural resources, parks, community centers, recreational facilities, and libraries; and numerous clinics. Indirect relationships are maintained with the elected officials. BOARD OF SUPERVISORS The Pima County Board of Supervisors is responsible for establishing the policies of the County that provide direction for the various departments and for appointing a County Administrator. The Board has the legal authority and responsibility to establish spending limits and approve the budgets of all County departments, including those of the elected officials. The Board also sets the amount of taxes to be levied in the County. The members of the Board of Supervisors also sit as the Board on other boards, commissions, and/or committees such as the Corrections Officer Retirement Board, Board of Health, Metropolitan Tucson Convention and Visitors Bureau, Public Safety Retirement Board, Stadium District Board, TucsonPima Arts Council, and various Improvement Districts. The Board of Supervisors is also the statutory commission for the Tucson Airport Area Enterprise Zone and is the incorporator of the Pima County, Arizona Municipal Property Corporation. COUNTY ADMINISTRATOR Pima County’s chief appointed official is the County Administrator who serves at the pleasure of the Board of Supervisors. The County Administrator reports directly to the Board. With the exception of certain duties of elected officials’ departments, the County Administrator has direct responsibility for the oversight and operation of all County government functions in the areas of County Administration, Community & Economic Development, Justice & Law Enforcement, Office of Medical & Health Services, and Public Works. The County Administrator implements Board policy and has the responsibility for developing the annual County budget and submitting a recommended budget to the Board of Supervisors for their consideration. Subsequent to public hearings and Board approval, the County Administrator also compiles and publishes the Adopted Budget. 2-1 Pima County FY 2011/2012 Adopted Budget SERVICES PROVIDED Pima County offers a wide variety of governmental services that are organized into the following five functional areas: COUNTY ADMINISTRATION County Administration primarily provides internal administrative and support services to County departments directly serving the public. The departments comprising this function include the Assessor, Board of Supervisors, Clerk of the Board, Communications Office, County Administrator, Elections, Finance & Risk Management, Forensic Science Center, Human Resources, Information Technology, Non Departmental, Office of Emergency Management and Homeland Security, Procurement, Recorder, and the Treasurer. COMMUNITY & ECONOMIC DEVELOPMENT Community & Economic Development provides educational, cultural, social, economic development, and recreational programs to the public. The departments in this functional area are Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library; Economic Development & Tourism; Kino Sports Complex; School Superintendent; and the Stadium District. JUSTICE & LAW ENFORCEMENT Justice & Law Enforcement provides public safety, felony and misdemeanor investigation, and prosecution services for victims, witnesses, and those needing fiduciary assistance. Services are also provided in the areas of indigent defense, civil representation, correctional housing, and juvenile detention. Judicial services include jury selection, adjudication of trials, sentencing, and probation supervision. The child support services include Title IV-D and non-Title IV-D administrative functions such as maintaining child support, spousal maintenance, and special paternity case information; processing court orders; preparing and serving wage assignments; and receiving and processing court ordered payments. The departments within this area are the Clerk of the Superior Court; Constables; County Attorney; Indigent Defense; Justice Court Ajo; Justice Court Green Valley; Justice Courts Tucson; Juvenile Court; Office of Court Appointed Counsel; Public Fiduciary; Sheriff; and Superior Court. OFFICE OF MEDICAL & HEALTH SERVICES The Office of Medical & Health Services provides patient medical services, various public health and animal control services, and medical assistance to indigents. The component departments are Health; Institutional Health; and Pima Health System & Services. These departments comprise the major portion of the Pima County Integrated Health Care System, a diverse set of payer and provider operations for which the Department of Institutional Health serves as the administrative oversight structure. PUBLIC WORKS Public Works provides construction, operations, and maintenance services related to the County infrastructure and related planning and environmental issues. The departments within this area are Capital Projects; Development Services; Environmental Quality; Facilities Management; Fleet Services; Natural Resources, Parks & Recreation; Office of Sustainability & Conservation; Public Works Administration; Regional Flood Control District; Regional Wastewater Reclamation; Solid Waste Management; and Transportation. 2-2 Pima County FY 2011/2012 Adopted Budget THE BUDGETARY PROCESS FUND COMPOSITION The County adopts budgets for all governmental and enterprise funds. The internal service funds, Fleet Services, Graphic Services Production, Risk Management, and Telecommunications, are described in the budget document, but are not included in the total amount budgeted. To do so would duplicate the revenues and expenditures of the internal service funds in the budget as a whole. BASIS OF PRESENTATION As in prior years, departments are budgeted on a cost center/account line item basis. Fiscal year 1998/1999 was the first year the budget presentation included and emphasized the programmatic components of County services. Accordingly, the fiscal year 2011/2012 budget shows the costs and funding associated with programs, regardless of the funding source. BASIS OF BUDGETING The budgets of the governmental funds are presented on a modified accrual basis. The basis of the modified accrual methodology refers to how expenditures and revenues are projected and recognized. Under this methodology, revenues are recognized when they are measurable and available to finance current expenditures. Expenditures, on the other hand, are generally recognized when incurred. Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June) if the due date falls early in the next fiscal year. The budgets of the proprietary funds are presented using the accrual basis. Under this methodology, revenues are recognized when they are earned, and expenses are recognized when they are incurred. Under the basis of budgeting for capital leases, the acquisition costs and corresponding proceeds of the capital lease agreement are recorded. Only the principal and interest payments applicable to the budget period are reflected in the budget document. Note that under the requirements of the Government Accounting Standards Board Statement No. 34 (GASB 34), Countywide audited financial statements are now produced on a full accrual basis. However, GASB 34 also requires that supplemental financial statements be produced that will serve as a crosswalk between the accounting basis of the audited financial statements and the budget. BUDGETARY CONTROL The County’s adopted budget serves as a legal operating plan for the fiscal year. While its primary function is to provide a planning and allocation tool, it also serves management by providing the basis for measuring performance during the year. The adopted budget has two levels of budgetary constraints: 1) within the General Fund, expenditures may not legally exceed appropriations at the department level and 2) within each Special Revenue Fund department, Capital Projects, Debt Service, and the Enterprise Fund, expenditures may not legally exceed the level of the total funding source. It should be noted that while budget limitations are based upon expenditures, emphasis is given in the budget documents to Net Fund Impact (NFI) for governmental funds and Net Assets Impact (NAI) for proprietary funds. NFI and NAI show the difference between total revenues and total expenditures for the fiscal year, plus or minus net operating transfers and other financing sources, when appropriate. These concepts provide a clearer picture of how dollars are allocated, rather than emphasizing expenditures alone. For example, it is possible that a department could remain within its expenditure budget while, at the same time, fail to generate its corresponding budgeted revenues. In such an instance, more dollars would be required to meet the departmental and/or programmatic objectives than noted solely by the spending ceilings granted by the Board of Supervisors. 2-3 Pima County FY 2011/2012 Adopted Budget To monitor compliance with these budgetary constraints, on a monthly basis, both revenue and expenditure projections are prepared by the departments and compiled by the Budget Division. Variances between these projections and the full year appropriations are reported to the County Administrator and the Board of Supervisors. These analyses provide not only a mechanism for monitoring performance, but also for adjusting (when necessary) departmental operating plans and resource utilization. BUDGET AMENDMENTS While state statutes prohibit the County from exceeding the final adopted budget amount, the budget is still just a planning document, and as such remains sufficiently flexible to accommodate changes that may occur during the fiscal year. There are two categories of change that may be required to the adopted budget: 1) those affecting line items within a single department and 2) those requiring a transfer between departments or funds. In the first instance, departments retain the authority to modify line item amounts within their own budgets, provided the total program budgeted amount remains unchanged. In the second instance, the County Administrator has the authority to evaluate departmental requests for changes between departments and make recommendations for approval to the Board of Supervisors. Should the County Administrator recommend the change to the Board of Supervisors, the recommendation will be considered at a regularly scheduled, open meeting of the Board. BUDGET PREPARATION AND APPROVAL The budget of Pima County is comprised of two components: 1) departmental operating budgets, and 2) the Capital Improvement Budget. Departmental Operating Budgets All departments within each functional area are required to prepare their next year’s budget requests using a target-based budgeting approach. Under this approach, base budgets are developed wherein revenues are assumed to be identical with those of the prior year, unless new revenues are clearly identified. Additionally, expenditures are assumed identical to those of the prior year after adjusting for such items as: 1) Board of Supervisors’ approved programs, 2) changes in employee benefits, 3) Internal Service Fund charges, 4) one-time expenses, 5) annualized cost of prior year positions, 6) annualized costs associated with ongoing programs, and 7) annualized cost of prior year employee compensation. In keeping with the target-based model, departments may also submit requests for supplemental funding, if they believe their base budget requests are too low to fund all programmatic needs. These supplemental requests must detail all needed support, including personal services, supplies and services, and capital. Supplemental requests must also identify the requested funding source. Additionally, supplemental requests must be prioritized for the department as a whole, and include an impact statement (should supplemental funding be denied) detailing the opportunity lost, mandate not met, measurement of services not provided, or outcome not achieved. After these departmental budget requests are prepared, they are verified, corrected as necessary, and consolidated by the Budget Division for presentation to the County Administrator. The County Administrator then reviews and recommends base and supplemental requests to the Board of Supervisors (usually in the month of April or May). Following receipt and public discussion of this Recommended Budget, the Board of Supervisors, on or before the third Monday in July, adopts a Tentative Budget which sets a ceiling on expenditures that may be incurred for the County as a whole. The final step in the process is a public hearing and special Board meeting, where the Final Budget is adopted as required by Arizona Revised Statutes. Unless the budget process is accelerated, this special meeting is customarily held on the first Monday in August, for the adoption of the budget covering the fiscal year that began July 1. 2-4 Pima County FY 2011/2012 Adopted Budget Capital Improvement Budget On an annual basis, the County Administrator’s office prepares a five-year Capital Improvement Plan (CIP) and a one-year Capital Improvement Budget (CIB). A summary of capital improvement projects for fiscal year 2011/12-2015/16 and beyond is provided in the Capital Improvement Program section, and a capital improvement program overview is provided in the Budget Overview section. Preparation and Approval Timetable A timetable for the budget preparation and approval processes for fiscal year 2011/12 is provided below. October 1, 2010 Financial Planning System (the budget system), released for early budgeting, year end projections and zero based budgeting November 2, 3, 4 2010 Budget training for department representatives November 2, 2010 Base target budgets, assumptions, and other information are distributed to departments November 2, 2010 Budget Guide and FPS Users Manual posted on the County website December 15, 2010 Initial General Government Revenue Forecast February 8, 2011 Budgets due to the Budget Division from departments February 18, 2011 County Administrator department meetings regarding CIP budgets March 22, 2011 County Administrator meets with County Budget Division staff March 22 – April 22, 2011 County Administrator gives direction to the Budget Division April 29, 2011 County Administrator submits Recommended Budget to the Board May 3, 2011 General Fund department carry forward requests due May 17, 2011 Board of Supervisors Recommended Budget public hearings May 17, 2011 Board of Supervisors Tentative Budget adoption June 21, 2011 Board of Supervisors Final Budget adoption August 15, 2011 Board of Supervisors adoption of the Levy of Taxes 2-5 2-6 JUVENILE COURT ADMINISTRATION JUSTICE COURTS COUNTY ATTORNEY CONSTABLES CLERK OF THE SUPERIOR COURT ASSESSOR Elected Officials COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT COUNTY ADMINISTRATOR BOARD OF SUPERVISORS RESIDENTS OF PIMA COUNTY OFFICE of MEDICAL & HEALTH SERVICES CLERK OF THE BOARD TREASURER SUPERIOR COURT SHERIFF SCHOOL SUPERINTENDENT RECORDER PUBLIC WORKS Elected Officials PIMA COUNTY ORGANIZATIONAL CHART Pima County FY 2011/2012 Adopted Budget LEGAL REQUIREMENTS COUNTY SPENDING LIMITATION Pima County, like all counties and cities in Arizona, is subject to numerous budgetary and related legal requirements. Article 9, Section 20 of the Arizona Constitution sets limits on the County's legal budget capacity. In general, the Board of Supervisors, as the governing body of the County, cannot authorize expenditures from local revenues in excess of the expenditure limitation determined annually for Pima County by the Arizona Economic Estimates Commission. The expenditure limitation is determined each year by adjusting the amount of actual payments of local revenues received by the County during fiscal year 1979/80 to reflect inflation and subsequent population growth for the County. Not subject to this limitation are items such as bond proceeds, related debt service, interest earnings, special voter approved districts, certain highway user revenue funds, federal grant and aid funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. Arizona Revised Statute (ARS) § 42-17151, in effect, also mandates the adoption of a balanced budget for the County, as it requires the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. TENTATIVE BUDGET PREPARATION AND PUBLICATION State law (ARS § 42-17101) requires that on or before the third Monday in July of each fiscal year, the Board of Supervisors must prepare an estimate of the County’s expenditures and revenues. Pima County refers to these estimates as the Tentative Budget. According to ARS § 42-17101, this Tentative Budget must be included in the governing body’s minutes and must be fully itemized in accordance with forms supplied by the state Auditor General. (See the State Reports section.) ARS § 42-17102 defines those expenditures and revenues comprising the Tentative Budget. The Tentative Budget and state reports include all monies used for County purposes, interest and principal payments on bonds, the amount for each special levy provided by law, and the amount for unanticipated contingencies or emergencies. ARS § 42-17103 requires publication of the Tentative Budget once a week for at least two consecutive weeks. The published Tentative Budget must be accompanied by a notice of the scheduled date and time for a public hearing and special meeting regarding the proposed budget and taxes levied on property. ARS § 42-17104 specifies that the Board of Supervisors shall hold a public hearing and special meeting at which any taxpayer may appear and speak for or against the Tentative Budget and tax levy. This public hearing and special meeting must be held on or before the fourteenth day before the day the Board levies taxes. ARS § 42-17105 prescribes that once the Tentative Budget has been published, expenditures may not be increased above the published amounts; however, they may be decreased. In effect, with the publication of the Tentative Budget, the Board has set its maximum limits for expenditures, but these limits may be reduced upon adoption of the final budget. 3-1 Pima County FY 2011/2012 Adopted Budget FINAL BUDGET ADOPTION State law (ARS § 42-17105) specifies that after the hearing required by ARS § 42-17104, the Board of Supervisors must adopt the estimates of proposed expenditures for the fiscal year at a special meeting called for that purpose. The proposed expenditures become the final adopted budget for the current fiscal year when approved by a majority of the supervisors, provided that the total amounts proposed to be spent in the budget do not exceed the total amounts that were proposed for expenditures in the published estimates, i.e., the Tentative Budget. Copies of the Board of Supervisors’ resolutions adopting the fiscal year 2011/12 budgets for Pima County, the County Free Library District, the Flood Control District, and the Stadium District are provided on pages 3-7 through 3-10. BUDGET REVISIONS ARS § 42-17106 requires that no money shall be expended for a purpose not included in the adopted budget and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the County has at any time received, or has on hand, funds or revenues in excess of those required to meet expenditures incurred under the adopted budget. Pima County defines purpose as a program, i.e., an activity or group of activities that accomplishes a single function or provides a category of service. ARS § 42-17106 permits the Board of Supervisors, upon approval by a majority of the supervisors at a duly noticed public meeting, to authorize the transfer of funds between programs when the funds are available and the transfer is in the public interest and based on a demonstrated need, as long as the transfer does not result in violation of the limitations prescribed by Article 9, Sections 19 and 20 of the Arizona Constitution, i.e., the limitation on annual increases in local ad valorem property tax levies and the limitation on county expenditures, respectively. TRUTH IN TAXATION State law (ARS § 42-17052) requires that on or before February 10th of each year, the County Assessor shall transmit to the Board of Supervisors an estimate of the total net assessed valuation of the County, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the County. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 4217107 to publish a notice of tax increase, inviting citizens to appear and speak for or against the proposed increase at a public truth in taxation hearing. The notice of tax increase must be published twice, with the first publication of the notice being at least fourteen but not more than twenty days before the date of the truth in taxation hearing and the second publication being at least seven days but not more than ten days prior to the hearing. ARS § 42-17107 requires a public truth in taxation hearing be held prior to the Board’s approval of the adopted budget. Furthermore, ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. 3-2 Pima County FY 2011/2012 Adopted Budget ADOPTION OF TAX LEVY ARS § 42-17151 specifies that on or before the third Monday in August the Board of Supervisors must fix, levy, and assess the amounts to be raised from primary property taxation and secondary property taxation. The Board must also designate the amounts to be levied for each purpose appearing in the adopted budget and determine and fix a primary property tax rate and the secondary property tax rates. ARS § 42-17052 requires the primary property tax rate and levy adopted by the Board of Supervisors shall be fixed using the net assessed value of real and personal property from the assessment roll of the County as transmitted by the Assessor on or before February 10th of each year, unless a subsequent change in such value is approved by the Property Tax Oversight Commission. Pima County also uses the net assessed values from this assessment roll in fixing the secondary property tax rates in the adopted budget. Although the County’s secondary tax rates are fixed using the February values, the amounts for secondary tax levies adopted by the Board on or before the third Monday in August are based on actual property billing values available from the Assessor around the beginning of August. This enables the Assessor to produce the most accurate billing roll possible, using the most current information for property values and exemptions as authorized by law. A copy of the Board of Supervisors’ resolution for the levy of taxes for fiscal year 2011/12 is provided on pages 3-11 through 3-26. PROPERTY TAX LEVY LIMITATION The Arizona Constitution and state statutes specify two distinct types of ad valorem property taxes: a limited property tax levy known as the primary property tax levy and a number of unlimited levies referred to as secondary property tax levies. The primary levy may be imposed for any purpose, while the secondary levies may be used only for specific purposes. Primary Property Tax Levy: There is a strict limitation on how much the County can levy as an ad valorem primary property tax. Article 9, Section 19 of the Arizona Constitution and ARS § 42-17051 constrain the County’s maximum allowable primary property tax levy limit each year to an amount that is two percent greater than the previous year's maximum allowable primary property tax levy limit, plus a dollar amount that reflects the net gain in property not taxed the previous year. Even if the County does not tax at the maximum allowable primary property tax levy limit from year to year, the allowed two percent increase is based on the prior year's maximum allowable levy limit. The amount of net gain in property is included in the calculation to take into account all new construction and any additional property added to the assessment roll from the previous year. Secondary Property Tax Levy: Secondary property tax levies allow the County to levy ad valorem property taxes for various specific purposes. For many years, Pima County has levied four secondary property taxes. ARS § 11-275 authorizes a tax levy on the secondary net assessed value of all real and personal property in the County for the purpose of retiring principal and paying interest on general obligation bonds. ARS § 48-807 mandates the Board of Supervisors levy a countywide Fire District Assistance Tax on the secondary net assessed value of all real and personal property to assist the fire districts in Pima County, and ARS § 483903 authorizes a similar secondary tax levy on all property to pay the expenses of the County Free Library District. ARS § 48-3620 authorizes a tax levy only on the secondary net assessed value of real property in the County to pay the expenses of the Flood Control District. 3-3 Pima County FY 2011/2012 Adopted Budget Secondary tax levies are commonly referred to as unlimited levies because such property taxes may be levied in amounts necessary to meet expenses and are not statutorily limited in how they may change from year to year. The Fire District Assistance Tax is an exception, however, as ARS §48-807 limits the Fire District Assistance Tax to a rate not to exceed ten cents per $100 of assessed valuation. Not only is the dollar amount of the secondary tax levy unlimited, the actual full cash value of property used to determine the secondary tax levy can vary without limitation to reflect changes in overall market values. This is in contrast to the limitations placed on the primary property tax levy and the changes in the value of property used to determine the primary levy. (See Article 9, Sections 18 and 19 of the Arizona Constitution.) 3-4 Note: Copies of the resolutions for the Adoption of the County Budget, the Adoption of the County Free Library District Budget, the Adoption of the Flood Control District Budget, and Adoption of the Stadium District Budget are provided on the following four pages. Although each of the resolutions makes reference to the “accompanying schedules” which show the estimates of revenues and expenditures/expenses, the schedules have been withdrawn, since these schedules replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 3-5 This page intentionally left blank. 3-6 3-7 3-8 3-9 3-10 3-11 3-12 3-13 3-14 3-15 3-16 3-17 3-18 3-19 3-20 3-21 3-22 3-23 3-24 3-25 3-26 BUDGET ISSUES This section of the Fiscal Year 2011/2012 Adopted Budget for Pima County identifies the predominant budget issues faced by the Pima County Board of Supervisors, during the formulation and adoption of this fiscal year’s budget. The issues are delineated in the County Administrator’s memorandum, Transmittal of Recommended Fiscal Year 2011/12 Budget, dated April 29, 2011; his May 11, 2011 memorandum, Tentative Budget Adoption - Fiscal Year 2011/12; his May 17, 2011 memorandum, Tentative Budget Adoption: Fiscal Year 2011/12; and his June 21, 2011 memorandum, Fiscal Year 2011/12 Final Budget Adoption. (The memoranda are located on pages 4-3, 4-27, 4-29, and 4-33, respectively.) Issues Synopsis During the development of the fiscal year 2011/12 budget, the following issues were recognized: x Property Taxes – The Primary Net Assessed Value of the County for fiscal year 2011/12 decreased $630 million or 7.04 percent from the current year. The market value of existing property actually decreased by more than eight percent, but was partially offset by an increase of 1.33 percent as a result of new construction added to the tax base. Because the tax base has decreased for fiscal year 2011/12, use of the current tax rate results in a levy amount that is $20,858,120 less than the Fiscal Year 2010/11 levy and $24,797,399 below the fiscal year 2011/12 neutral levy as determined by the state’s Truth in Taxation statutes. The contraction of the property tax base is expected to continue into fiscal year 2012/13 with the Net Assessed Value projected to decline by 5.1 percent. x State Cost Shifts – The state’s decision to use Pima County’s local tax base to balance a portion of Arizona’s budget created a deficit of $8,185,242. To fund this deficit, the County required a primary rate increase of 10.45 cents per $100 of assessed value. x State-Shared Revenues – State shared sales tax revenue is projected to increase by $3 million in fiscal year 2011/12. This modest increase reflects a projected slow economic recovery with only slightly improved consumer spending. Partially offsetting the increase in sales tax revenue is a projected decrease in the vehicle license tax of $1.5 million (5.8 percent) in fiscal year 2011/12. x University Physicians Healthcare Hospital - In fiscal year 2010/11, the County entered into a two year agreement with the Arizona Board of Regents (ABOR) on behalf of the University of Arizona College of Medicine for funding of the University Physician Healthcare Hospital. Total funding to the hospital for fiscal year 2010/11 was $20,000,000. For fiscal year 2011/12, the final year of the ABOR agreement, the County is obligated to provide funding in a total amount of $15,000,000. Provision of funding by the County after fiscal year 2011/12 will require a new agreement. x Non-General Fund Subsidies – It has been the policy of the Board of Supervisors not to allow deficits in non-General Fund funds of the County to roll over from year-to-year on a long term basis. Fund deficits ultimately become liabilities on the General Fund and undermine the fiscal stability and integrity of the County. Three funds in the County are projected to run a deficit in fiscal year 2011/12. Consequently, the County Administrator is recommending a total of $3.3 million be appropriated from the General Fund and reserved in the Budget Stabilization Fund to be used, as needed, to subsidize the funds. x Rainy Day Funds - Having this budgeted reserve has given the County a favorable bond rating which has produced substantial savings from lower interest payments on County bonds. 4-1 The reserve has also enabled the County to minimize the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. Based on revenues and transfers-in for fiscal year 2011/12, $34,774,388 is needed to reserve seven percent of General Fund revenues. x Employee Compensation - Employee compensation is a very important component of the budget. Although the Board of Supervisors authorized a one percent increase in salaries for existing employees for fiscal year 2011/12 this was only to partially offset the increase in the employees’ share of pension costs which resulted from the State’s reducing the employer’s share. x Departmental Requests for Supplemental Funding - The total net negative General Fund impact of all supplemental requests received from departments was over $15.6 million. Many of these requests were justified and will need to be addressed at some point in the future. However, resources are not available in fiscal year 2011/12 to fund any of the requests. x General Fund Fiscal Year 2010/11 Ending Fund Balance – The projected General Fund available ending fund balance for fiscal year 2010/11 is $53,651,182. This is an increase of $29,610,967 over the budgeted General Fund Reserve of $24,040,215. This increase is from numerous offsetting increases and decreases in actual expenditures, revenues and operating transfers from the Adopted Budget The primary factor contributing to the increase is a beginning General Fund balance that was greater than was anticipated at the time the fiscal year 2010/11 Budget was adopted. There are two substantial components of that larger beginning fund balance. One was an unanticipated partial refund of $4,573,477 from the State of the County’s indigent health care contribution. The refund resulted from a maintenance of effort requirement imposed on Arizona as a prerequisite to receipt of federal funding. The second was actual, net departmental expenditures that were less at the end of fiscal year 2009/10 than were projected mid-year. x General Fund Base Budget – Projected base General Fund revenues are $8,185,242 less than required to fund projected fiscal year 2011/12 base expenditures and operating transfers. The County Administrator recommended and the Board of Supervisors approved an increase in the primary levy of 10.45 cents per $100 of assessed value. This increased rate will offset the State’s costs shifts and decision to use Pima County’s local tax base to balance a portion of Arizona’s budget. Since the economic recession began more than three years ago, a series of reductions in departmental budgets have been implemented. The fiscal year 2011/12 Adopted Budget includes an additional 1.5 percent reduction for most departments and a 0.5 percent reduction for the law enforcement functions. Collectively over three years, the cumulative reduction in departmental budgets is approximately 11.5 percent except for the Sheriff’s Office which has been reduced by 2.5 percent. Consequently, despite the state cost shifts and declines in state shared revenues, the reductions in departmental budgets, and the available $53.6 million fiscal year 2010/11 ending fund balance enabled the County to have a balanced General Fund budget for fiscal year 2011/12. The following County Administrator’s memoranda details and discusses these issues at length. 4-2 4-3 4-4 4-5 4-6 4-7 4-8 4-9 4-10 4-11 4-12 4-13 4-14 4-15 4-16 4-17 4-18 4-19 4-20 4-21 4-22 4-23 4-24 4-25 4-26 4-27 4-28 $0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 $9,000 FY 2001/02 FY 2002/03 FY 2006/07 FY 2007/08 FY 2010/11 $8,939,647,260  $3.3133 $296,197,333  FY 2009/10 $8,985,711,830  $3.3133 $297,723,590  FY 2008/09 $8,230,966,534  $3.3913 $279,136,768  $4.0720 $177,599,995 FY 2008/09 FY 2009/10 FY 2011/12 $8,310,120,212  $3.4178 $284,023,289  FY 2004/05 $5,412,550,080  $4.0720 $220,399,039  Fiscal Year FY 2003/04 $5,022,474,184  $4.0720 $204,515,149  Primary Net Assessed Value FY 2005/06 FY 2002/03 $4,669,335,684  $4.0720 $190,135,349  FY 2004/05 FY 2001/02 $4,361,492,992 FY 2003/04 FY 2012/13 FY 2012/13 $7,882,546,987  $3.4178 $269,409,691  FY 2013/14 FY 2013/14 $7,660,528,449  $3.4178 $261,821,541  FY 2006/07 $6,467,201,516  $3.8420 $248,469,882  Primary Tax Levy FY 2011/12 FY 2005/06 $5,849,548,818  $4.0720 $238,193,628  FY 2010/11 FY 2015/16 FY 2014/15 $7,737,114,136  $3.4178 $264,439,087  FY 2007/08 $7,353,331,088  $3.6020 $264,866,986  FY 2014/15 Impact on Primary Levy Caused by Reduction in Tax Base FY 2011/12 to FY 2013/14 = ($34,375,792) Primary Property Tax X:\_Shared Data\BUD1112\Revenue\5-Year Property Value Forecast 1RWH)RUHFDVWEH\RQG)<LQFOXGHVLPSDFWRIUHGXFHGDVVHVVPHQWUDWLRIRUFRPPHUFLDOSURSHUW\EXWQRWLPSDFWVIURPFKDQJHLQEXVLQHVVSHUVRQDOSURSHUW\H[HPSWLRQDQG LQFUHDVHGGHSUHFLDWLRQIRUEXVLQHVVSHUVRQDOSURSHUW\DVHQDFWHGE\/DZV6HFRQG6SHFLDO6HVVLRQ&KDSWHU +%$UL]RQDFRPPHUFHDXWKRULW\EXVLQHVVLQFHQWLYHV  Primary Net Assessed Value FKDQJHIURPSULRU\HDU Primary Tax Rate Primary Tax Levy FKDQJHLQ/HY\IURPSULRU\HDU Primary Net Assessed Value FKDQJHIURPSULRU\HDU Primary Tax Rate Primary Tax Levy FKDQJHLQ/HY\IURPSULRU\HDU Primary Net Assessed Value (in $ millions) $10,000 FY 2015/16 $7,873,514,017  $3.4178 $269,100,962  $0 $50 $100 $150 $200 $250 $300 $350 Primary Tax Levy (in $ millions) 5/9/2011 4-29 4-30 4-31 Note: The final paragraph of this memorandum, Tentative Budget Adoption: Fiscal Year 2011/2012, May 17, 2011, makes reference to the publication of the Tentative Budget, “. . . in a format prescribed by the Arizona Auditor General” and indicates that the format is presented in the attachment. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-32 4-33 4-34 4-35 This page intentionally left blank. 4-36 Pima County FY 2011/2012 Adopted Budget BUDGET OVERVIEW Financial Structure Consolidated Overview of the County Budget by Fund Total County Budget by Source and Use Revenues & Expenditures for Fiscal Years 2009/2010 Through 2011/2012 Budget in Brief Fiscal Year 2011/2012 Adopted Full Time Equivalent Positions for Fiscal Years 2009/2010 Through 2011/2012 Pima County Capital Improvement Program Overview 5-1 This page intentionally left blank. 5-2 Pima County FY 2011/2012 Adopted Budget FINANCIAL STRUCTURE Accounting policies: The Pima County accounting policies are guided by the State of Arizona Auditor General through the Uniform Accounting Manual for Arizona Counties. The policies conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB) and provide a consistent basis for presenting financial information of the County. Fund accounting: The financial transactions of the County are recorded in individual funds, each of which is considered a separate fiscal entity. Each fund is accounted for with a separate set of selfbalancing accounts that comprise its assets, liabilities, net assets, revenues, and expenditures or expenses, as appropriate. The various funds and subsidiary ledgers are classified by category and type as follows: Fund Type Description GOVERNMENTAL FUNDS Governmental funds use the modified accrual basis of accounting, a current financial resource measurement focus. Governmental Funds are comprised of the following: General Fund The General Fund is the County’s principal financing vehicle for general government operations and for resources that are not required to be accounted for in another fund. Special Revenue Funds Account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include the following: z z z z z Funding Source Funded largely by primary property tax revenue and state shared sales tax revenue. Economic Development & Tourism – Accounts for resources used to promote business and job development and business retention in Pima County and the state of Arizona for the purpose of enhancing the economic welfare of the inhabitants of the County. Transient lodging excise (hotel/motel) tax revenues. Employment & Training - Accounts for resources controlled by the County as a prime sponsor under the Workforce Investment Act of 1998, superseding the Jobs Training Partnership Act. Also includes Youth Opportunity (YO) grant, Pima Vocational High School, and many other grants. Primarily Federal Government revenue. Environmental Quality - Accounts for resources specifically identified to be expended for the protection of water, air, and land from pollutants. Air quality inspection and application fees; revenues from alternate onsite disposal plans; and federal and state grants. Library District – Accounts for resources used for the management and operation of the Pima County Free Library District. Secondary property tax revenue. Health - Accounts for resources used to finance activities involved in the conservation and improvement of public health, and various animal control functions. Federal and state grants; charges for services provided; and operating transfers from the General Fund. 5-3 Pima County FY 2011/2012 Adopted Budget Fund Type Description Funding Source GOVERNMENTAL FUNDS (cont’d) Special Revenue Funds (cont’d) Regional Flood Control District - Accounts for expenditures necessary to analyze, design, and maintain flood control improvements to protect persons and property from floodwaters. Secondary property tax revenue. School Reserve Fund – Accounts for resources specifically identified to be expended for education programs in the Pima County Accommodation District and specialized educational programs that extend outside the boundaries of individual school districts. Federal and state grants; private donations; Arizona Department of Education. Solid Waste Fund – Accounts for resources used to provide solid waste disposal facilities and services and tire recycling services. Landfill tipping fees; County share of state tax on new tire sales. Stadium District – Accounts for resources specifically identified to be expended for the management and operation of Kino Stadium. Car rental surcharge fees; recreational vehicle surcharge fees; hotel/motel bed taxes; and charges for services provided for special events. Transportation - Accounts for administrative and operating costs expended for highways and streets, as well as resources transferred to the Capital Projects Fund for construction of highways and streets. County share of gasoline tax collected by state Highway User revenues; Vehicle License Tax revenues; and charges for services. Other Special Revenue Funds - Account for resources to be expended for various other programs of the County, including various probation programs, consumer protection programs, family support, antiracketeering programs, law library, etc. Federal and state grants. Antiracketeering funding is provided by court ordered forfeitures, diversion fees, and restitution payments. Accounts for the accumulation of resources for, and the payment of, long term debt principal and interest applicable to Governmental Funds. This fund manages the debt for Transportation bonds and loans, Certificates of Participation, and General Obligation bonds. Secondary tax levy on real and personal property; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund for the payment of Transportation bonds and loans; transfers for payment of Certificates of Participation. z z z z z z Debt Service Fund 5-4 Pima County FY 2011/2012 Adopted Budget Fund Type Description Funding Source Capital Projects Fund Accounts for financial resources to be used for the acquisition or construction of major capital assets, including land, buildings, roads and streets, drainage ways, libraries, and parks (other than those financed by Proprietary Funds). Bond sale proceeds; federal and state grants; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund; transfers of Regional Flood Control District and Library District monies; reimbursements associated with specific capital projects and from other governments. PROPRIETARY FUNDS Proprietary funds are used to account for Pima County’s business-type activities. These funds use the economic resources measurement focus and accrual basis of accounting. This measurement focus provides for the short term and long term recognition of revenues and expenses. Proprietary Funds are comprised of: Enterprise Funds Account for operations that are financed and operated in a manner similar to private business enterprises. Enterprise funds within Pima County include the following: GOVERNMENTAL FUNDS (cont’d) z z z z Development Services - Accounts for the operations that provide zoning permits, enforce ordinances, and administer uniform building codes. License and permit fees for plan examinations and zoning; penalties related to the issuance of building, plumbing, mechanical, electrical and mobile home permits; and charges for services such as plan checks and subdivision coordination. Pima Health System & Services - Accounts for health plans funded by the Arizona Health Care Cost Containment System (AHCCCS) and long term care under the Arizona Long Term Care System (ALTCS) contracted to outside providers. Primarily derived from capitation fees. Parking Garages - Accounts for the management and operation of eight parking facilities located in downtown Tucson. Parking fees from six public parking garages and two parking lots owned by Pima County. Regional Wastewater Reclamation- Accounts for the management and operation of wastewater treatment and water pollution control facilities. Sewer user, sewer connection, and sanitation fees. 5-5 Pima County FY 2011/2012 Adopted Budget Fund Type Internal Service Funds Description Funding Source Account for the financing of goods or services provided by one department to other departments of the County on a cost reimbursement basis. Internal Service funds include the following: z z Self Insurance Trust Fund - Accounts for the risk management function of the County. The fund is administered by the Board of Supervisors and an appointed board of trustees, and provides self insurance for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also provides coverage for certain types of litigation. Financed by charges to specific user departments and to the General Fund. Other Internal Service Funds - Account for the acquisition, operation, and maintenance of automotive and telecommunications equipment used by County departments and for printing services provided to County departments. Financed by fees and reimbursements charged to user departments. FIDUCIARY FUNDS Fiduciary funds do not include resources belonging to Pima County; therefore, they are not part of the County’s budgeting process. The County does, however, have custodial responsibility for these funds and reports them in its Comprehensive Annual Financial Report. Agency Funds Account for cash and investments held by the County on behalf of various fire districts, cities and towns, individuals, the state and other agencies. Also included are clearing funds for payroll and property taxes. Investment Trust Fund Accounts for cash and investments held by the County on behalf of various school districts. SUBSIDIARY LEDGERS It should be noted that balances from the former General Fixed Asset Account Group and the General Long Term Debt Account Group are now considered subsidiary ledgers and are reported within the County’s government-wide financial statements, as required by GASB 34. 5-6 Pima County FY 2011/12 Adopted Budget CONSOLIDATED OVERVIEW OF COUNTY BUDGET BY FUND REVENUES BY FUND ENTERPRISE FUNDS 22.56% GENERAL FUND 44.07% CAPITAL PROJECTS FUNDS 5.17% DEBT SERVICE FUND 6.28% SPECIAL REVENUE FUNDS 21.92% EXPENDITURES BY FUND ENTERPRISE FUNDS 17.84% GENERAL FUND 37.75% CAPITAL PROJECTS FUNDS 16.98% DEBT SERVICE FUND 7.74% FUNDING SOURCES GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUND CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS EST. BEGINNING EST FUND BALANCE 2011/2012 53,651,182 115,142,359 22,780,434 105,311,987 92,521,942 SPECIAL REVENUE FUNDS 19.69% ADOPTED REVENUES 2011/2012 460,247,799 228,869,089 65,603,403 53,977,280 235,532,353 ADOPTED EXPENDITURES 2011/2012 (491,653,455) (256,367,444) (100,824,209) (221,159,460) (232,397,754) Note: The above charts do not include Internal Service Funds. 5-7 OTHER FINANCING SOURCES 2011/2012 0 0 0 103,000,000 230,000,000 INTERFUND TRANSFERS IN / (OUT) (22,245,526) (27,810,622) 25,237,058 26,048,639 (1,090,606) ESTIMATED ENDING FUND BALANCE 0 59,833,382 12,796,686 67,178,446 324,565,935 Pima County FY 2011/2012 Adopted Budget TOTAL COUNTY BUDGET BY SOURCE AND USE REVENUES MISCELLANEOUS 1.60% INTEREST 0.14% MEMO REVENUE 0.57% TAXES 38.49% FINES AND FORFEITS 0.67% SPECIAL ASSESSMENT 0.03% LICENSES & PERMITS .2! % CHARGES FOR SERVICES 26.44% INTERGOVERNMENTAL 30.82% FY 2009/2010 ACTUAL REVENUES TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE 423,442,764 535,666 12,862,820 301,657,695 393,746,904 8,472,762 5,870,162 23,557,196 8,428,302 1,178,574,271 FY 2010/2011 REVISED FY 2011/2012 ADOPTED 420,814,770 303,619 12,480,140 361,199,316 409,746,291 9,057,190 4,097,330 17,991,732 10,000,000 1,245,690,388 401,959,038 264,884 12,954,139 321,793,903 276,114,767 7,002,215 1,436,640 16,704,338 6,000,000 1,044,229,924 EXPENDITURES CAPITAL OUTLAY 17.64% PERSONAL SERVICES 32.23% SUPPLIES & SERVICES 50.13% EXPENDITURES FY 2009/2010 ACTUAL FY 2010/2011 REVISED PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY 412,153,585 662,676,945 141,807,041 431,113,216 787,873,763 212,910,090 1,216,637,571 1,431,897,069 Note: The above charts do not include Internal Service Funds. 5-8 FY 2011/2012 ADOPTED 419,787,244 652,840,769 229,774,309 1,302,402,322 Pima County FY 2011/2012 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2009/2010 - 2011/2012 ACTUAL FY 2009/2010 REVISED FY 2010/2011 ESTIMATED FY 2010/2011 ADOPTED FY 2011/2012 GENERAL FUND REVENUE TAXES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL 304,440,927 2,738,340 128,926,959 40,355,972 7,010,958 1,198,087 4,868,210 203,364 489,742,817 301,397,635 2,463,032 122,016,410 36,590,770 7,681,832 871,336 4,526,932 0 475,547,947 300,355,594 2,543,300 119,604,886 35,255,570 6,116,668 304,799 4,727,394 0 468,908,211 287,132,878 2,612,500 123,412,475 36,554,254 5,793,193 469,611 4,272,888 0 460,247,799 247,950,874 174,591,863 3,818,711 426,361,448 255,279,227 231,372,395 1,015,137 487,666,759 256,706,103 180,756,761 3,953,551 441,416,415 257,497,403 233,363,695 792,357 491,653,455 49,676,864 535,666 5,052,885 135,259,480 14,970,856 1,432,110 1,307,299 13,445,474 90,131 221,770,765 50,645,834 303,619 4,850,672 166,792,012 13,875,282 1,360,358 1,109,439 10,715,002 0 249,652,218 50,824,782 308,296 4,908,863 159,994,041 13,989,289 1,383,357 858,790 9,618,154 0 241,885,572 49,222,757 264,884 5,546,969 148,920,271 13,871,572 1,184,760 506,467 9,351,409 0 228,869,089 94,389,404 97,660,920 3,866,530 195,916,854 104,872,473 160,703,515 12,922,242 278,498,230 114,331,279 118,293,977 4,683,421 237,308,677 104,960,328 143,899,964 7,507,152 256,367,444 69,324,973 77,755 936,299 70,339,027 68,771,301 7,500 1,000,000 69,778,801 68,771,301 7,500 611,250 69,390,051 65,603,403 0 0 65,603,403 106,589,894 106,589,894 106,277,555 106,277,555 106,277,928 106,277,928 100,824,209 100,824,209 31,105,975 4,380,520 1,169,998 430,886 815,527 37,902,906 67,260,836 6,665,200 0 404,342 0 74,330,378 57,419,059 4,265,933 60,202 548,455 0 62,293,649 49,384,375 3,655,905 0 937,000 0 53,977,280 659,379 (647,166) 162,038,456 162,050,669 0 0 198,701,642 198,701,642 727,571 (714,095) 178,796,208 178,809,684 0 0 221,159,460 221,159,460 SPECIAL REVENUE FUNDS REVENUE TAXES SPECIAL ASSESSMENT LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL DEBT SERVICE FUND REVENUE TAXES INTERGOVERNMENTAL INTEREST TOTAL EXPENDITURES SUPPLIES & SERVICES TOTAL CAPITAL PROJECTS FUNDS REVENUE INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL 5-9 Pima County FY 2011/2012 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2009/2010 - 2011/2012 ACTUAL FY 2009/2010 REVISED FY 2010/2011 ESTIMATED FY 2010/2011 ADOPTED FY 2011/2012 ENTERPRISE FUNDS REVENUE 5,071,595 6,287,526 334,039,556 29,694 1,258,479 4,812,626 7,319,280 358,818,756 5,166,436 5,122,558 352,615,039 15,000 1,116,555 2,345,456 10,000,000 376,381,044 4,713,531 5,122,558 351,584,720 15,000 521,325 3,478,608 3,000,000 368,435,742 4,794,670 76,782 222,033,036 24,262 460,562 2,143,041 6,000,000 235,532,353 69,153,928 284,481,434 (27,916,656) 325,718,706 70,961,516 289,520,298 271,069 360,752,883 76,383,047 314,220,168 (30,834,969) 359,768,246 57,329,513 174,752,901 315,340 232,397,754 TOTAL REVENUES 1,178,574,271 1,245,690,388 1,210,913,225 1,044,229,924 TOTAL EXPENDITURES 1,216,637,571 1,431,897,069 1,323,580,950 1,302,402,322 LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS CAPITAL CONTRIBUTIONS TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL Note: The above data does not include Internal Service Funds. 5-10 Pima County FY 2011/2012 Adopted Budget BUDGET IN BRIEF Arizona Revised Statute §42-17105 requires the Pima County Board of Supervisors to adopt a budget for each fiscal year. On June 21, 2011, the Board adopted the budget for fiscal year 2011/12, which covers the period from July 1, 2011 through June 30, 2012. Pima County’s Fiscal Year 2011/12 Adopted Budget includes: • $1.302 billion in expenditures • $1.044 billion in revenues • $74.2 million in operating transfers between the various operating funds • $330.0 million total in debt issues including $60.0 million in General Obligation bonds, $37.0 million in Certificates of Participation, $6.0 million in Transportation Bonds, and $230.0 million in Sewer Revenue Obligations Graphic analyses of expenditures by fund and functional area are presented below: Comparison of Expenditures by Fund Expenditures by Fund (000's) Fiscal Years 2010/2011-2011/2012 Expenditures by Fund Fiscal Year 2011/2012 Enterprise 17.8% Capital Project s 17. 0% Debt Service 7.7% Gene ral Fund 37.8% Special Revenue 19.7% 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 General Fund Special Revenue Debt Service 2010/2011 Capital Projects Enterprise 2011/2012 GENERAL FUND: The Fiscal Year 2011/12 Adopted Budget for General Fund expenditures increased by $4.0 million over fiscal year 2010/11. Major factors contributing to this net increase include: • $10.7 million increase to the General Fund budgeted reserve • $6.5 million increase in the County’s contribution to the Arizona Long Term Care System (ALTCS) due to a reduction in American Recovery and Reinvestment Act (ARRA)/stimulus funding • $2.8 million increase in motor pool costs • $2.4 million increase due to a 1.0% cost of living salary adjustment to partially offset changes in the amount and percentage of retirement system withholdings • $2.2 million increase in medical insurance costs • $1.6 million increase in the County’s share of mandated retirement contributions • $1.7 million increase for 2011 Presidential Preference elections • $1.2 million decrease in total Budget Stabilization Fund reserves for potential revenue shortfalls in Solid Waste Management and Development Services • $1.8 million decrease for adult and juvenile detention health care contract costs • $2.5 million decrease from a 1.5% base budget reduction for non public safety departments and a 0.5% reduction for public safety departments • $2.7 million decrease in costs for psychiatric care under Title 36 • $5.0 million decrease in General Fund support to University Physicians Healthcare Hospital (UPH) • $5.4 million decrease in costs for 2010 general and primary elections • $5.9 million decrease due to the transfer of General Fund Debt Service costs to Debt Service Fund • also includes minor departmental adjustments, other position related adjustments, etc. 5-11 Pima County FY 2011/2012 Adopted Budget SPECIAL REVENUE FUNDS: The Fiscal Year 2011/12 Adopted Budget for Special Revenue Funds expenditures decreased by $22.1 million from fiscal year 2010/11. Major factors contributing to this net decrease include: • $4.2 million decrease in Sheriff Grants for the Pima County Wireless Integrated Network (PCWIN) project, as equipment purchases were completed last year, and from the federal High Intensity Drug Trafficking Area (HIDTA) program • $3.8 million decrease in budgeted expenditures in Community Development Grants ARRA stimulus funding for energy efficiency/conservation • $3.5 million decrease in Public Health Grants primarily due to a reduction of federal stimulus funded Communities Putting Prevention to Work (CPPW) program • $2.8 million reduction in budgeted expenditures of ARRA stimulus in Employment & Training • $2.6 million reduction in spending for the County Free Library for maintenance and materials purchases • $1.9 million decrease in the IT Enhancement Fund as no expenditures are planned for the current year • $1.9 million net decrease in Facilities Renewal Fund due to completion of a $1.8 million project to improve lighting in County parks in fiscal year 2010/11 • $1.5 million decrease in Facilities Management Grants due to a reduction in energy efficiency/conservation funding • $1.5 million decrease due to the transfer of Office of Emergency Management and Homeland Security from Health to General Fund and a reduction in grant funding of $1.0 million • $0.9 million decrease in activity planned in the Housing Trust Fund • $0.6 million decrease in Transportation as a result of reduced street and highway user revenue collections • $1.0 million increase in grant funding for County Attorney victim services • $2.6 million increase from the formation of a Pima Health System transition fund to provide for unexpected costs arising from the transfer of AHCCCS contracts to Bridgeway Health Solutions • also includes other position related adjustments, benefits adjustments, adjustments for one time costs, etc. DEBT SERVICE FUND: The Fiscal Year 2011/12 Adopted Budget for Debt Service Fund expenditures decreased $5.5 million from fiscal year 2010/11. This decrease is the net of retired debt and anticipated debt service costs related to bond and certificates of participation sales to be made in fiscal year 20011/12. CAPITAL PROJECTS FUND: The Fiscal Year 2011/12 Adopted Budget for the Capital Projects Fund expenditures increased by $22.5 million over fiscal year 2010/11, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2011/12 to Fiscal Year 2015/16 Capital Improvement Plan. (See the Capital Improvement Projects section Summary of Active Capital Improvement Projects.) ENTERPRISE FUNDS: The Fiscal Year 2011/12 Adopted Budget for Enterprise Fund expenses decreased by $128.4 million from fiscal year 2010/11. Significant changes include: • $136.9 million net decrease in Pima Health System & Services reflecting the transfer of AHCCCS contract service delivery to an outside provider • $9.8 million increase in the Regional Wastewater Reclamation Enterprise Fund, relating to the rehabilitation of the system, inspection/assessment work, increased depreciation, debt service, etc. • also includes position related adjustments, benefits adjustments, adjustments for one time costs, etc. 5-12 Pima County FY 2011/2012 Adopted Budget Comparison of Expenditures by Functional Area Expenditures by Function Expenditures by Function (000's) Fiscal Year 2011/2012 Fiscal Years 2010/2011-2011/2012 Public Wo rks 36.5 % Office of Medical & Hea lth Se rvices 15.6% 500,0 00 County Admin 18.0% 400,0 00 300,0 00 200,0 00 Community & Econ Dev 7.1% 100,0 00 0 Justice & Law Enforcement 22.8% s n s ev e nt S vc o rk dmi nD em cW a lth Eco o rc e f & n H ub li E y P t & i l w n a ca mu &L e di C om tice of M Ju s Ofc nt C ou yA 2010/2011 2011/2012 COUNTY ADMINISTRATION: The Fiscal Year 2011/12 Adopted Budget for expenditures for the County Administration functional area decreased by $12.1 million from fiscal year 2010/11. Major reasons for the net decrease include: • $13.4 decrease in support to University Physicians Healthcare Hospital previously budgeted in Contingency, now budgeted in Institutional Health • $11.4 million decrease in Debt Service composed of $5.9 million in General Fund Debt Service budgeted in fiscal year 2010/11 transferred to the Debt Service Fund in fiscal year 2011/12 and a further decrease in existing principal and interest payments in the Debt Service Fund of $5.5 million • $1.9 million decrease in the IT Enhancement Fund as no expenditures are planned for the current year • $5.4 million decrease in costs for 2010 primary and general elections in Elections and Recorder departments • $1.2 million decrease in total contingency reserves for deficits in Solid Waste Management and Development Services • $0.8 million decrease in Information Technology due to reduced staffing needs • $340 thousand increased contributions to employee retirement plans • $1.6 million increase from the transfer of the Office of Emergency Management & Homeland Security from the Office of Medical & Health Services functional area • $1.7 million increase in costs for the 2011 Presidential Preference election • $2.6 million increase by the establishment of a transition fund for Pima Health System & Services • $4.6 million increase for Graduate Medical Education (GME) and Disproportionate Share Hospital (DSH) programs previously budgeted in Institutional Health • $10.7 million increase to the General Fund budgeted reserve due to adverse economic conditions • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. COMMUNITY & ECONOMIC DEVELOPMENT: The Fiscal Year 2011/12 Adopted Budget for expenditures for the Community & Economic Development functional area decreased by $11.0 million from fiscal year 2010/11. Major factors contributing to this net decrease are: • $3.8 million decrease in grant funding for Community Development’s Housing program • $2.8 million reduction in budgeted expenditures of ARRA/stimulus in Employment & Training • $2.6 million reduction in spending for the County Free Library for maintenance and materials purchases • $0.9 million reduction in funding to the County’s Housing Trust Fund • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. 5-13 Pima County FY 2011/2012 Adopted Budget JUSTICE & LAW ENFORCEMENT: The Fiscal Year 2011/12 Adopted Budget for the Justice & Law Enforcement functional area increased by $2.1 million over fiscal year 2010/11. This net increase is due primarily to: • $1.8 million increase in Sheriff department for budgeted motor pool costs • $1.7 million increase for Justice & Law Enforcement departments’ 1.0% cost of living allowance • $1.5 million increase for Justice & Law Enforcement departments’ medical insurance costs • $1.0 million increase in County Attorney grants for Victim Services • $4.2 million decrease in Sheriff Grants for the Pima County Wireless Integrated Network (PCWIN) project, from the federal High Intensity Drug Trafficking Area (HIDTA); grant funded equipment was purchased in fiscal year 2010/11 • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. OFFICE OF MEDICAL AND HEALTH SERVICES: The Fiscal Year 2011/12 Adopted Budget for the Office of Medical and Health Services functional area decreased by $136.7 million from fiscal year 2010/11. The main reasons for this net increase include: • $136.9 million net decrease in Pima Health System & Services reflecting the expiration of AHCCCS contracts • $4.6 million decrease for Graduate Medical Education (GME) and Disproportionate Share Hospital (DSH) programs now budgeted in County Administration functional area • $3.5 million decrease in Health Grants primarily due to a reduction of federal stimulus funded Communities Putting Prevention to Work (CPPW) program • $2.7 million decrease in costs for psychiatric care under Title 36 • $2.6 million decrease from the Office of Emergency Management & Homeland Security which has been transferred to the County Administration functional area • $6.5 million increase in the County’s contribution to the Arizona Long Term Care System (ALTCS) due to a reduction in American Recovery and Reinvestment Act (ARRA)/stimulus funding • $8.4 million increase in County support for University Physicians Healthcare Hospital from $6.6 million in fiscal year 2010/11 to $15.0 million in fiscal year 2011/12 • also includes other position related adjustments, benefits adjustments, adjustments for other one time costs, increased depreciation, etc. PUBLIC WORKS: The Fiscal Year 2011/12 Adopted Budget for the Public Works functional area increased by a net $28.2 million over fiscal year 2010/11. Significant changes include the following: • $22.5 million increase in Capital Projects based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2011/12 to Fiscal Year 2015/16 Capital Improvement Plan. (See the Capital Improvement Projects section - Summary of Active Capital Improvement Projects.) • $8.7 million increase in the Regional Wastewater Reclamation Enterprise Fund, relating to the rehabilitation of the system, inspection/assessment work, increased depreciation, and debt service • $0.6 million decrease in Transportation as a result of reduced street and highway user revenue collections • $1.5 million decrease in Facilities Management Grants due to a reduction in energy efficiency/conservation funding • $1.9 million decrease in Facilities Renewal Fund due to completion of a $1.8 million project to improve lighting in County parks in fiscal year 2010/11 • also includes other position related adjustments, benefits adjustments, adjustments for other one time costs, increased depreciation, etc. Comparison of Revenues Please refer to the Revenue Sources section for an analysis of significant revenue variances and trends. 5-14 Pima County FY 2011/2012 Adopted Budget Projected Net Changes in Fiscal Year End Fund Balances/Net Assets The following is a discussion of changes in ending fund balances or net assets in fiscal year 2011/12: General Fund Due to a change in the method of budgeting for the ending fund balance implemented in fiscal year 2007/08, the adopted ending fund balance for the General Fund in future years will be zero. In fiscal year 2011/12, General Fund expenditures include $34.8 million, an amount equal to the expected ending fund balance, to represent a General Fund Reserve in order for the County to be in compliance with state statute. Changes other than this reserve represent a net decrease of $18.9 million from the beginning fund balance. Major factors contributing to this decrease are discussed under the Budget Issues Tab (pages 4-9 through 4-11). Special Revenue Funds The fiscal year 2011/12 adopted ending fund balance for all Special Revenue Funds is $59.8 million, a net decrease of $55.3 million from the budgeted beginning fund balance. Major factors contributing to this decrease include net reductions/increases in the various special revenue fund and grant fund balances reflecting increases or decreases in the 8 major and nearly 60 minor County funds due to restricted funds being spent on their specified services. These funds account for such diverse functions as Transportation, Regional Flood Control District, Health, Solid Waste Management, the County Free Library, Stadium District, Justice and Law Enforcement Grants, etc. Debt Service Fund The fiscal year 2011/12 adopted ending fund balance for the Debt Service Fund is $12.8 million, a net decrease of $10.0 million from the budgeted beginning fund balance. Major factors contributing to this decrease include: x $3.8 million net increase in operating transfers in x $5.5 million decrease in overall debt service payments. This decrease is the net of retired debt and anticipated debt service costs related to bond sales and the issuance of Certificates of Participation to be made in fiscal year 2011/12 x $3.2 million decrease in property tax revenues x $1.0 million decrease in interest revenue Capital Projects Fund The fiscal year 2011/12 adopted ending fund balance for the Capital Projects Fund is $67.2 million, a net decrease of $38.1 million from the budgeted beginning fund balance as existing bond and non-bond funds are expended in the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s proposed fiscal year 2011/12 to 2015/16 Capital Improvement Plan. (See the Capital Improvement Project section - Summary of Active Capital Improvement Projects) Enterprise Funds The fiscal year 2011/12 adopted ending net assets for all Enterprise Funds is $324.6 million, a net increase of $232.0 million over the budgeted beginning net assets. Major factors contributing to this increase include: x $230.0 million increase in sewer revenue obligation proceeds x $11.8 million net increase in the Regional Wastewater Reclamation Enterprise Fund due primarily to an increase in sewer revenue fees partially offset by decreased connection fees x $8.9 million decrease in Pima Health System & Services following the transfer of its AHCCCS contracts to an outside provider Note that the ending net assets for Regional Wastewater Reclamation do not include the impact of Capital Improvement Projects planned for fiscal year 2011/12. A summary table of beginning and ending fund balances/net assets for all funds is located on pages 8-2 through 8-4 of the Summary Schedules section. 5-15 Pima County FY 2011/2012 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2009/2010 - 2011/2012 FUNCTIONAL AREA/SUPER DEPARTMENT ADOPTED REVISED 2009/2010 2010/2011 ADOPTED 2011/2012 CHANGE 10/11 to 11/12 COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COMMUNICATIONS OFFICE COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY OFC OF EMERG MGMT & HOMELAND SECURITY PROCUREMENT RECORDER TREASURER 160.5 24.0 17.0 6.0 17.8 17.0 133.1 27.0 37.0 128.0 0.0 31.8 50.3 40.0 160.5 24.0 16.0 5.5 17.8 16.0 246.7 27.0 51.1 200.0 0.0 30.8 61.8 38.6 155.0 23.4 16.0 10.4 11.8 16.0 234.0 27.5 49.1 172.0 11.4 30.6 45.0 38.5 (5.5) (0.6) 0.0 4.9 (6.0) 0.0 (12.7) 0.5 (2.0) (28.0) 11.4 (0.2) (16.8) (0.1) TOTAL COUNTY ADMINISTRATION 689.5 895.8 840.7 (55.1) COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT 6.6 25.6 159.0 383.7 2.9 20.2 14.0 30.7 4.0 30.4 155.5 387.5 3.1 19.0 14.5 31.2 4.0 32.6 141.1 388.1 3.0 15.8 14.0 33.1 0.0 2.2 (14.4) 0.6 (0.1) (3.2) (0.5) 1.9 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 642.7 645.2 631.7 (13.5) CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 217.5 13.0 448.3 208.0 10.6 9.5 139.1 541.6 9.2 38.3 1,412.2 672.5 212.6 13.0 457.6 202.8 10.6 11.5 135.0 530.6 14.6 35.5 1,413.2 667.6 212.0 13.0 467.9 206.7 11.6 11.5 136.0 525.4 21.1 35.5 1,418.2 666.9 (0.6) 0.0 10.3 3.9 1.0 0.0 1.0 (5.2) 6.5 0.0 5.0 (0.7) TOTAL JUSTICE & LAW ENFORCEMENT 3,719.8 3,704.6 3,725.8 21.2 390.6 30.0 0.0 680.5 367.0 31.0 11.0 586.4 381.3 30.3 0.0 256.4 14.3 (0.7) (11.0) (330.0) 1,101.1 995.4 668.0 (327.4) COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT OFFICE OF MEDICAL AND HEALTH SERVICES HEALTH INSTITUTIONAL HEALTH OFC OF EMERG MGMT & HOMELAND SECURITY PIMA HEALTH SYSTEM & SERVICES TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 5-16 Pima County FY 2011/2012 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2009/2010 - 2011/2012 FUNCTIONAL AREA/SUPER DEPARTMENT ADOPTED REVISED 2009/2010 2010/2011 ADOPTED 2011/2012 CHANGE 10/11 to 11/12 PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT FLEET SERVICES 9.5 71.2 43.9 173.0 62.7 4.0 65.8 35.2 168.0 54.0 5.0 65.1 36.0 168.0 55.0 1.0 (0.7) 0.8 0.0 1.0 NATURAL RESOURCES, PARKS & RECREATION OFFICE OF SUSTAINABILITY & CONSERVATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT REGIONAL WASTEWATER RECLAMATION SOLID WASTE MANAGEMENT TRANSPORTATION 251.3 0.0 34.0 70.3 580.0 34.5 354.1 236.2 0.0 30.0 70.3 519.7 33.5 295.6 230.1 11.5 23.0 67.3 511.8 28.5 294.7 (6.1) 11.5 (7.0) (3.0) (7.9) (5.0) (0.9) TOTAL PUBLIC WORKS 1,684.5 1,512.3 1,496.0 (16.3) TOTAL FUNCTIONAL AREAS 7,837.6 7,753.3 7,362.2 (391.1) 5-17 Pima County FY 2011/2012 Adopted Budget Major net changes in Full Time Equivalent (FTE) positions from fiscal year 2010/11 to 2011/12 are generally explained below: FTEs in County Administration decreased by 55.1 or 6.2%. Major factors contributing to this net decrease include: x x x x x x 28.0 FTE decrease in Information Technology from eliminating vacant positions 16.8 FTE decrease in Recorder mainly from the reduction of temporary elections worker positions from the 2010 primary and general elections 12.7 FTE decrease in Finance & Risk Management mainly due to eliminating or reducing hours of vacant positions net of adding 10.1 FTEs in Graphic Services Production transferred from the Public Works functional area 5.5 FTE decrease in Assessor from eliminating vacant positions 11.4 FTE increase due to the transfer of the Office of Emergency Management & Homeland Security from the Office of Medical & Health Services functional area 3.5 FTE net increase in various other County Administration departments FTEs in Community & Economic Development decreased by 13.5 or 2.1%. contributing to this net decrease include: x x x x x Major factors 2.2 FTE increase in Community Development & Neighborhood Conservation mainly due to positions needed for grant research and to administer new grants 14.4 FTE decrease in Community Services, Employment & Training due to the transfer of 8.0 Teen Center FTEs to Health, the transfer of 4.2 FTEs due to the consolidation of central services, partially offset by 8.7 additional FTEs needed to administer new grants 3.2 FTE decrease in the Kino Sports Complex due to elimination or reduction in hours to vacant positions 1.9 FTE increase in the Stadium District for additional fields maintenance needs Minor changes in other Community & Economic Development departments net to a zero FTE change FTEs in Justice & Law Enforcement increased by 21.2 or 0.6%. Major factors contributing to this net increase include: x x x x x x 3.9 FTE net increase in Indigent Defense General Fund positions due to a transfer of funding from Contract Attorneys in order to handle representation of first degree homicide and death penalty cases 5.7 FTE net increase in various Justice and Law enforcement special revenue fund and grant departments 2.3 FTE net decrease in County Attorney General Fund positions primarily due to the end of FY 2010/11 supplemental funding that provided one additional year of auto theft prosecution which had previously been funded by an expired grant 1.0 FTE increase in Justice Court Ajo, a short term administrative position added to improve court processing. 6.5 FTE increase in Office of Court Appointed Counsel General Fund departments’ positions due to the transfer of funding from Contract Attorneys in order to handle representation of juvenile dependency cases 5.0 FTE increase in Sheriff General Fund positions due to the transfer of grant positions resulting from the loss of grant funding 5-18 Pima County FY 2011/2012 Adopted Budget FTEs in Office of Medical and Health Services decreased by 327.4 or 32.9%. Major factors contributing to this net decrease include: x x x x 0.7 FTE decrease in Institutional Health due to the Medical Director’s reduction in hours 11.0 FTE decrease due to the transfer of the Office of Emergency Management & Homeland Security to the County Administration functional area 330.0 FTE decrease in Pima Health System and Services is due to the expiration of AHCCCS/ALTCS contracts at September 30, 2011 14.3 FTE increase in Health mainly due to additional grant positions FTEs in Public Works decreased by 16.3 or 1.1%. decrease include: x x x x x x x x x x x Major factors contributing to this net 6.1 FTE decrease in Natural Resources, Parks & Recreation due to eliminating 4.2 Intermittent FTEs to meet the 1.5 % reduction and eliminating 1.9 FTEs budgeted in various job classifications 0.9 FTE decrease in Transportation mainly due to eliminating or reducing hours of vacant positions 7.9 FTE decrease in Regional Wastewater Reclamation due to unfunding 8.4 FTEs and 1.4 FTEs decreased due to a reduction of hours offset by a 1.9 FTE increase for new positions 0.8 FTE increase in Environmental Quality due to additional hours 5.0 FTE decrease in Solid Waste Management due to unfunding 5.0 FTEs 7.0 FTE decrease in Public Works Administration due to the transfer of 1.0 FTE to Capital Projects and 6.0 FTE to the new Office of Sustainability and Conservation department 1.0 FTE increase in Capital Projects due to the transfer of 1.0 FTE from Public Works Administration 11.5 FTE increase in Office of Sustainability due to the transfer of 6.0 FTEs from cultural resource division, 4.0 FTEs transfer from County Administrator, 1.0 FTE from Development Services, and 0.5 FTE new position 1.0 FTE increase in Fleet Services due to the addition of an Administrative Services Manager 3.0 FTE decrease in Regional Flood Control due to unfunding 0.7 FTE decrease in Development Services due to reduction in hours (Note: The transfer of 1.0 FTE as part of the formation of the Office of Sustainability and Conservation was offset with the addition of a new position) 5-19 Pima County FY 2011/2012 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM OVERVIEW The following charts provide summary information for Pima County’s fiscal year 2011/12 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2011/12 Capital Projects Fund1 Expenses by Category Cultural Resources 1.21% Community Development 2.28% Fin ance 2.71% Parks & Recreation 5.49% Information Technology 1.14% Sources of Funding Solid Waste 0.27% Facilities Management 30.38% Open Space 5.56% Regional Flood Control 9.48% Operating Transfers 11.78% Transportation 29.47% Total Miscellaneous Revenue 0.42% Bond Proceeds 46.58% Fund Balance Decrease 17.24% Intergov't Revenue 22.33% Sheriff 12.01% Expenses by Category Facilities Management Transportation Sheriff Regional Flood Control Open Space Parks and Recreation Finance Community Development Cultural Resources Information Technology Solid Waste Charges for Svcs/Impact Fees 1.65% Sources of Funding Other Funding: Bond Proceeds Intergovernmental Revenue Other Funding: Fund Balance Decrease Other Funding: Operating Transfers Charges for Services/Impact Fees Miscellaneous Revenue $67,190,735 65,170,961 26,561,383 20,973,632 12,290,824 12,132,559 5,991,216 5,048,550 2,674,225 2,528,696 596,679 Total $103,000,000 49,384,375 38,133,541 26,048,639 3,655,905 937,000 $221,159,460 $221,159,460 1 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the CIP section - Summary of Active Capital Improvement Projects for a complete list of all projects, including enterprise and internal services projects and related expenditures. 5-20 Pima County FY 2011/12 Adopted Budget FINANCIAL POLICIES This section details the financial policies that guide Pima County’s budget development process. Adopt a Balanced Budget Arizona Revised Statute §42-17151 states, in pertinent part: On or before the third Monday in August each year the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. This requirement, in effect, mandates the adoption of a balanced budget. Furthermore, it is Pima County’s policy that unencumbered balances from the preceding fiscal year are considered “one-time” monies and are not to be used to fund recurring expenses, i.e., recurring operating expenditures must be matched by recurring operating revenues. Adhere to a Well Defined Budgetary Process Refer to pages 2-3 through 2-5 for an in-depth discussion of the various elements of the budgetary process including the basis of presentation, basis of budgeting, budgetary control, budget amendments, and budget preparation and approval. Promote Budget Accountability With the fiscal year 1999/2000 budget, the Board of Supervisors adopted a Budget Accountability Policy (see the Supplemental Information section - Pima County Budget Policies). The purpose of the policy is to establish guidelines and a methodology for the Board of Supervisors to perform their duties related to the budget and to operate Pima County Government as provided by law, by exercising financial and programmatic control over expenditures and revenues related to County programs and services. It specifically addresses appropriations for supplemental funding, transfers of appropriations among programs, and budget exceedence. Follow a Programmatic Method of Budgeting Prior to fiscal year 1998/99, departments within Pima County budgeted solely on a cost center/account line item basis. While this type of presentation provides valuable information, it does not identify the full cost or funding sources associated with programs. Starting in fiscal year 1998/99, and continuing since then, the budget has been presented using a line item and programmatic method. The goal of this presentation is to plan and measure financial operations and to evaluate programs and the impact they have on the community. Programs in this context are defined as a group of closely related activities or services. Departments organize their activities into programs and report quantitative results for each. They also provide a statement describing the main function or purpose of each program, the primary services provided, and goals and objectives. Additionally, departments are asked to provide outcome, quality, output, and/or efficiency performance measures in their program submissions. To highlight performance trends, departments are asked to report each program performance measure for a three-year period, the actual result for fiscal year 2009/10, the estimated result for fiscal year 2010/11, and the planned result for fiscal year 2011/12. As this type of presentation evolves, the goal will be to have quality, outcome, and customer service performance measures added to departmental budget submissions. 6-1 Pima County FY 2011/12 Adopted Budget Follow Measures to Weather the National Economic Downturn Like all governments in Arizona, Pima County has necessarily adjusted to reduced revenues and increased service demands during this economic recession. Faced with plummeting state shared revenues, the County began to reduce overall expenditures more than three years ago. State shared funding sources in the areas of sales tax, vehicle license tax, and highway user revenue funds (HURF) have decreased more than $36 million from their peak in fiscal year 2006/07. For the second year in a row and only the second time in eighteen years, the property tax base has also shown a decline. The primary assessed value of the County declined from the previous year approximately 7.04 percent, while the secondary assessed value declined approximately 9.57 percent, which means for the fiscal year 2011/12 budget, our tax base will be smaller than it has been previously. Furthermore, we expect continued contraction of the tax base for fiscal years 2012/13 and 2013/14. While our tax base shrinks and our state shared revenues are near historic lows, the State of Arizona, in balancing the state budget, has made unprecedented expense transfers and shifts to counties, but not to cities and towns. Since fiscal year 2009/10, these shifts have resulted in more than $35 million in revenue reductions and expense shifts to Pima County through fiscal year 2011/12. Given the drop of over $36 million in state shared revenues from fiscal year 2006/07 to 2011/12, a declining value in the property tax base, and $35 million in state cost shifts and transfers over the past three years, Pima County continues to face unprecedented budget challenges. A number of measures have been followed to address these challenges, some of which are summarized here: Across-the-board budget reductions of approximately 11.5% percent for most General Fund departments have yielded $18.3 million in savings for each of fiscal years 2008/09 and 2009/10, $25 million in fiscal year 2010/11, and will yield $27.7 million in fiscal year 2011/12. No across-the-board pay adjustments were given to County employees from fiscal year 2008/09 through fiscal year 2010/11. A 1% general across-the-board pay adjustment was given in fiscal year 2011/12 to help offset mandated employee retirement contribution increases. Overall, costs savings are as much as $7 million over the past 4 years as compared to two-percent pay increases over the same time period. Since fiscal year 2007/08 budgeted Full-Time Equivalent (FTE) positions in Pima County have decreased by 1,035 or 12.3 percent Health insurance costs continue to escalate. Pima County has been proactive in attempting to manage its health insurance premium cost paid per employee. Cost increases associated with County employee health insurance have escalated at near record amounts in the last three years. Actions are now being taken to bring these runaway cost escalations under control. Due to higher than expected increases in premium costs, the County initiated a limited competition bid process for employee health insurance. At the end of this process, United Healthcare, our current insurance provider was the successful bidder. Despite this attempt at reducing the rate of increase, this year’s rate of increase will equal 14.4 percent or $4.5 million. Through a combination of benefits changes, County funds and cost increase sharing with employees, the County was able to meet these additional costs for the current fiscal year. In order to assist departments in reducing their discretionary spending, travel and training budgets were reduced from $3.5 million in fiscal year 2007/08 to $800 thousand in fiscal year 2009/10, a reduction of 78 percent. 6-2 Pima County FY 2011/12 Adopted Budget Provide Justification for all Supplemental Requests During the budget process, any departmental funding request that exceeds the prior year’s level of funding (with authorized adjustments) must include an impact statement describing the ramifications should additional funding not be granted. This impact can be stated in terms of opportunities lost, mandates not met, services not provided, or outcomes not achieved. Departments are also instructed to be as explicit as possible, when describing the effect of unfunded proposals, especially regarding the impact on Pima County residents. For fiscal year 2011/12 no funding was available or approved for supplemental requests. Diversify the County’s Revenue Sources Property Taxes The fiscal year 2011/12 Adopted Budget relies on a $0.1045 increase in the primary property tax rate for General Government, a $0.0300 increase in the Debt Service tax rate, no change in the Flood Control District tax rate and a $0.0360 increase in the Library District tax rate. The total property tax rate for Pima County increases from $4.6368 to $4.8073 per $100 of assessed valuation. General Government Revenues other than Property Taxes Excluding revenues related to primary property taxes, projected fiscal year 2011/12 general government revenue from all other sources is $135.1 million, an increase of $2.6 million over the fiscal year 2010/11 adopted budget. State Shared Sales Taxes are expected to increase by $3.2 million, while Vehicle License Tax revenue is expected to decrease by approximately $1.4 million. Other changes in revenue include a $367 thousand decrease in Pooled Investment Interest and a $141 thousand increase in Business License and Permit revenue. Transient Lodging tax revenue increases by $138 thousand. Contributions for Administrative Overhead from County enterprise funds increase by $853 thousand. Federal Payments in Lieu of Taxes (F-PILT) increase by $185 thousand because of continued full funding of the PILT program as part of the Federal economic stimulus package enacted in 2008. State Shared Income Taxes In the tax equity battle that occurred with the state legislature in the 1990's, tax equity for Pima County was defined as a three-legged stool, with redistribution of sales tax, highway user revenue funds (HURF), and state shared income tax each defining one leg of the stool. Sales tax equity was achieved first, followed by HURF equity in 1997. There has been no progress made in obtaining the third leg of the tax equity stool, which is state shared income tax. All incorporated jurisdictions in Arizona receive state shared income taxes. If unincorporated Pima County were a municipality, it would be the fourth largest city in the state and the County’s share of income tax would be equivalent to nearly $27.9 million. If these income tax revenues were received, they could be used to further reduce the primary property tax by $0.3356 per $100 of assessed value. Local Sales Tax Several times over the course of the fiscal year 2007/08 budget planning process, the Board of Supervisors discussed and voted on whether to adopt a half-cent general excise tax (sales tax). As permitted by Arizona Revised Statutes, a unanimous vote of the Board would have enacted such a tax. However, a unanimous vote was not forthcoming, despite the County Administrator’s strong recommendation that a sales tax be approved in order to provide property tax relief, as well as to address the pressing needs of the County. 6-3 Pima County FY 2011/12 Adopted Budget Departmental Revenue Enhancements/Increases During each fiscal year’s budget planning and preparation, opportunities for non-tax revenue enhancements and increases are routinely explored. For a complete schedule of revenue adjustments, including new fees and other charges, as well as existing fee increases, refer to the Revenue Sources section – Summary of Revenue by Fund, Department, and Category Stabilize the Property Tax Rates Table 1 underscores the Board of Supervisor’s commitment to stabilize, if not reduce, property tax rates. The total rate decreased by 8.0 percent in fiscal year 2008/09, decreased by 1.7 percent in fiscal year 2009/10, increased by 1.9 percent in fiscal year 2010/11, and, due to declining property values of 7.04 percent for the Pima County Primary Net Assessed Value and 9.57 percent for the County’s Secondary Net Assessed Value and increased cost shifts to the County by the state of Arizona, will increase by 3.7 percent in fiscal year 2011/12. Table 1 Comparison of Property Tax Rates* Pima County Primary (General Gov’t) Debt Service Library District Regional Flood Control District Total FY 2008/09 Tax Rates FY 2009/10 Tax Rates $3.3913 0.6050 0.3393 0.2935 $4.6291 $3.3133 0.7100 0.2643 0.2635 $4.5511 FY 2010/11 FY 2011/12 Tax Rates Tax Rates $3.3133 0.7500 0.3100 0.2635 $4.6368 $3.4178 0.7800 0.3460 0.2635 $4.8073 * Does not include Fire District Assistance Tax, which is set by state formula. Maintain an Adequate Ending General Fund Balance Over the past ten years, the unreserved ending General Fund balance ranged from an actual low of $25.6 million for fiscal year 2003/04 to a high of $77.5 million for fiscal year 2009/10. The Board of Supervisors has adopted an unreserved ending General Fund Balance of $34.8 million for fiscal year 2011/12, which is 7.6 percent of budgeted operating revenues. This is within the Government Finance Officers Association (GFOA) recommendation that “no less than five to fifteen percent of regular general fund operating revenues be maintained as unreserved fund balance”. Over the past ten years, actual unreserved ending fund balance typically has been significantly higher than the amount that had been budgeted, as seen in Table 2 below. Close monitoring of expenditures, and strong intergovernmental revenues (e.g., state shared sales tax, vehicle license tax, etc.) have accounted for the favorable variances from budget. The large variances for fiscal years 2009/10 and 2010/11 were primarily due to State Arizona Long Term Care System (ALTCS) payment adjustments and refunds resulting from the State’s receipt of federal stimulus funds. 6-4 Pima County FY 2011/12 Adopted Budget Table 2 General Fund Unreserved Ending Fund Balance Budgeted Actual % of Revenue Fiscal Year 2001/02 $11,500,000 $28,655,034 9.0 Fiscal Year 2002/03 $13,600,000 $30,999,355 9.4 Fiscal Year 2003/04 $13,400,000 $25,628,388 7.2 Fiscal Year 2004/05 $13,000,000 $33,171,433 8.9 Fiscal Year 2005/06 $15,800,000 $46,423,513 10.8 Fiscal Year 2006/07 $23,000,000 $48,671,901 10.9 Fiscal Year 2007/08 $24,500,000 $27,749,033 * 5.9 Fiscal Year 2008/09 $24,024,720 $35,802,620 * 7.7 Fiscal Year 2009/10 $24,447,921 $77,451,391 * 15.8 Fiscal Year 2010/11 $24,040,215 $53,651,182 Fiscal Year 2011/12 $34,774,388 * 11.4 7.6 * Projected amount Note: In compliance with State statute, beginning in fiscal year 2007/08, what formerly had been budgeted as ending fund balance is now budgeted as reserved contingency expenditure. Maximize the Generation and Collection of Fines, Fees, and Reimbursements The Financial Management and Audit Division reviews and analyzes the County’s cash position, and conducts routine cash handling, performance, management, and contract audits pertaining to all County departments and Elected Officials’ Offices. Eliminate Long-Term Cash Deficits The long-term cash deficits of certain funds are those that have accumulated as a result of losses over multiple years that cannot be covered by accounts receivable for those funds. Since fiscal year 1999/2000 the County has made a concerted effort, through the transfer of General Fund dollars, to eliminate the long-term cash deficits of a number of funds. Currently, three major funds require General Fund support to forestall the occurrence of negative cash deficits. The continued loss of Major League Baseball coupled with the economic downturn has resulted in the need to take certain actions to maintain the financial stability of the Stadium District. Fiscal year 2010/11 projected revenues were insufficient to cover the Stadium’s operating, maintenance and debt service costs requiring the substantial use of existing fund balance. Consequently, the fiscal year 2010/11 budgeted subsidy of $1.5 million was transferred from the General Fund to the District. A similar situation is expected in fiscal year 2011/12 and the remaining existing fund balance will not cover all budgeted costs. However, in order to avoid a negative fund balance by the end of fiscal year 2011/12, $1.5 million has been budgeted in the Board of Supervisors’ Budget Stabilization Fund pending final determination of the amount needed by the Stadium District. While the County has made concerted efforts in reducing costs and increasing fees, as appropriate, the Solid Waste Special Revenue Fund continues to incur operating losses. The Adopted Budget for fiscal 6-5 Pima County FY 2011/12 Adopted Budget year 2009/10 included $2,000,000 in the Budget Stabilization Fund to cover operating losses and $1,000,000 of this amount was transferred to Solid Waste. In order to avoid accumulation of a long term deficit in this fund, the Adopted Budget for fiscal year 2010/11 also included $1,500,000 to cover operating losses. This amount was transferred to the Solid Waste Special Revenue Fund early in 2011. In the fiscal year 2011/12 Adopted Budget, $800,000 is budgeted in the Budget Stabilization Fund to cover possible operating losses. Solid Waste staff will continue developing options for the Board of Supervisors to consider and implement during the fiscal year that will continue to reduce these projected operating losses. The countywide planning function is within the Development Services Department and benefits all County residents. This function cannot currently be sustained solely through fee generated revenue given the substantial decrease in development activity. The Adopted Budget for fiscal year 2009/10 included $2,000,000 in the Budget Stabilization Fund to cover operating losses and, in March of 2009, that amount was transferred to Development Services Special Revenue Fund. The Adopted Budget for fiscal year 2010/11 included a reduced amount of $1,500,000, reflecting reductions in operating expenditures for this function. As a result of additional cost savings and increased fees, only $694 thousand was required to cover losses with the remaining funds transferred to assist in the upgrading of the department’s permitting system. The fiscal year 2011/12 Adopted Budget includes $1,000,000 in the Budget Stabilization Fund to cover any actual operating losses. Provide Board of Supervisors General Contingency Funding While the Board of Supervisors unreserved Contingency Fund has typically been funded at $1.0 million per year, in recognition of overall economic difficulties certain outside community agency funding provided by the Board’s Contingency Fund in fiscal year 2008/09 will continue to be funded using this source. This, along with the subsequent budget reductions in fiscal years 2010/11 and 2011/12, effectively reduces the Board’s Contingency Fund to a starting point of $744,994. Provide a Budget Stabilization Fund Prior to fiscal year 1999/2000, the only method of managing budget exceedences had been to reserve funding in the Board of Supervisors Contingency Fund for that purpose. In fiscal year 1999/2000 this process was further developed and institutionalized through the establishment of the Budget Stabilization Fund (in the General Fund). For fiscal year 2011/12, budgeted expenditure authority in the Budget Stabilization Fund amounts to $3,300,000. Discussions of all of the items in the following table can be found in the Budget Issues section Table 3 Budget Stabilization Fund Development Services - planning function Solid Waste - operating loss $ 1,000,000 800,000 Stadium District – operations 1,500,000 Total Budget Stabilization Fund $ 3,300,000 6-6 Pima County FY 2011/12 Adopted Budget Provide Property Tax Stabilization Fund In adopting the Budget for fiscal years 2006/07 and 2007/08 the Board of Supervisors reduced the primary property tax rate by a total of 47 cents. This reduction represented an elimination of all growth in the primary levy that would have occurred as a result of increased valuations of existing property. The total reduction in the levy was $31,426,717. During this period the Board of Supervisors simultaneously created a reserve in the Property Tax Stabilization Fund to insure against future declines in other General Fund revenues. A total of $8,500,000 was appropriated to this special revenue fund for use as needed to mitigate the effect of economic downturns on the primary property tax rate. Declines for fiscal year 2008/09 in state shared sales and vehicle license taxes as well as other General Fund revenues of over $10 million necessitated the transfer of the entire accumulated balance in the Property Tax Rate Stabilization Fund to, and for use by, the General Fund. With a substantial of excess of General Fund total resources over base expenditures in fiscal year 2010/11, $22,354,490 was appropriated to the Property Tax Stabilization Fund to be used as to mitigate the need to substantially increase primary property taxes in future years. Obtain Pre-approval of Grants with Fund Impact Pima County receives significant grant funding from federal, state, and local agencies. Often, the Board of Supervisors had not been apprised of grant applications and resulting fiscal impacts to the County until after grants were awarded and funding was pending or, in some cases, already received. Further, information and analysis accompanying requests for grant acceptance were inconsistent and in some cases insufficient to allow the Board to plan for the short and long term fiscal needs of the County. With the adoption of the fiscal year 1999/2000 budget, the Board directed that a policy be established to address these issues and to detail their expectations concerning acceptance terms and conditions under which grant funding is received. Board of Supervisors Policy No. D22.6 was adopted on October 26, 1999, and is contained in the Supplemental Information section - County Budget Policies. Maintain Adequate Funding for Self-Insurance Trust Fund Pima County’s Self-Insurance Trust Fund is a statutory trust covering the cost of tort liability, workers’ compensation, self-insured dental, unemployment, and related administrative and loss control costs. An annual actuarial analysis estimates outstanding liabilities and future year funding requirements. The Trust is overseen by seven Trustees, no more than one of which can be a County employee, and is audited annually. Funding at a 75 percent confidence level has been maintained for the past eleven years (present value funding). Provide Adequate Employee Compensation Over the years, and as long as resources were available, Pima County has demonstrated its commitment to providing adequate compensation to its employees by approving market adjustments, anniversary pay increases, step plan funding, and matching of the employee share of retirement rate increases. The County Administrator has previously stated, “The County continues to be challenged to remain competitive in attracting and retaining experienced, high quality personnel throughout our workforce.” 6-7 Pima County FY 2011/12 Adopted Budget The following table summarizes the salary increases since fiscal year 1999/2000. Table 4 Salary Increase Summary Fiscal Year Salary Increase FY 1999/00 2.5% general adjustment effective Jan 2, 2000 2 .5% anniversary with successful performance evaluation FY 2000/01 2.5% anniversary with successful performance evaluation FY 2001/02 2.5 % general adjustment effective Sep 9, 2001 5.0% market adjustment on anniversary establish step plan for Sheriff FY 2002/03 $0.8135 per hour or one time $500 general adjustment effective Dec 19, 2002 1 step adjustment for Sheriff non-command staff effective date in class FY 2003/04 No general adjustment, anniversary increases, or step increases awarded FY 2004/05 2.5% general adjustment effective Aug 8, 2004 2.5% general adjustment effective Dec 26, 2004 1 step adjustment for Sheriff non-command staff effective date in class new step plan for Sheriff’s non-command staff, offering a market adjustment to bring officers in line with other local jurisdictions FY 2005/06 2.5% general adjustment effective Jul 10, 2005 1.7% general adjustment effective Jul 10, 2005 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff effective date in class FY 2006/07 2.8% general adjustment effective Jul 1, 2006 1.7% general adjustment effective Jul 1, 2006 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff, deputies, and sergeants effective date in class FY 2007/08 2.1% general adjustment effective Jul 8, 2007 2.5% market adjustment effective Jul 8, 2007 0.5% general adjustment effective Jul 8, 2007 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 10% and 5% step adjustment for Sheriff’s deputies, sergeants, and corrections non-command staff effective January 6, 2008 Resources available in fiscal year 2008/09, fiscal year 2009/10, and fiscal year 2010/11 were insufficient to fund an employee compensation package, though existing employee benefits have been maintained. While other government jurisdictions have been forced to resort to furlough days and other such actions during this time of economic downturn, Pima County has managed to avoid such. 6-8 Pima County FY 2011/12 Adopted Budget The Board of Supervisors approved a 1.0 percent general adjustment for existing employees in fiscal year 2011/12 to partially offset the impacts of increased retirement plan employee contributions as well as mandated shifts between some employee and employer retirement contributions percentages. Continue to Implement the County Ordinances that Authorize Bond Projects Capital Improvement Plan and Capital Projects Budget Bonding is not a new or unique method of financing public infrastructure and expansion in Pima County, as there have been eleven voter-approved bond elections since 1974 yielding over $2 billion in voter-approved bonds. In May and November of 1997, voters authorized approximately $257 million of general obligation bonds, $105 million of sewer revenue bonds, and $350 million of transportation bonds, for a total 1997 authorization of $712 million. In May 2004, voters authorized approximately $582 million of general obligation bonds and $150 million of sewer revenue bonds, for a total 2004 authorization of $732 million. In May 2006, voters approved general obligation bonds of $18 million for Psychiatric Urgent Care Facilities and $36 million for Psychiatric Inpatient Hospital Facilities. Combining the 1997, 2004 and 2006 authorization provides total bond proceeds of $1.5 billion. Pima County currently has $829.4 million in active bond projects fully or partially funded by bonds and $1.3 billion in active non-bond projects resulting in a total capital improvement program of $2.1 billion. The proposed Capital Improvement Program (CIP) for fiscal year 2011/12 – 2015/16 identifies, among other items: active projects, funding sources, debt profiles, unfunded needs, and a schedule of bond sales. The CIP currently has 260 capital improvement projects and a total of $463.5 million budgeted for fiscal year 2011/12. Of this fiscal year amount, Regional Wastewater Reclamation funds $238.6 million, Telecommunications funds $2.1 million, and Fleet Services funds $1.6 million with $221.2 million approved in the fiscal year 2011/12 Capital Projects Adopted Budget. In addition to the total adopted budget, $3.8 million is expected in matching funds with the primary source from the Corps of Engineers for Flood Control projects. (For project-by-project details, see the CIP section – Summary of Active Capital Improvement Projects.) The following table shows that, of the approximately $1.5 billion bond authorization, $1,251.6 million in bonds have been sold with $246.6 million remaining. Table 5 1997, 2004 and 2006 Bond Authorizations 1997 General Obligation Bonds 1997 Sewer Revenue Bonds 1997 Transportation Bonds 2004 General Obligation Bonds 2004 Sewer Revenue Bonds 2006 General Obligation Bonds Total Authorization (million) $ 257.0 105.0 350.0 582.2 150.0 54.0 $1,498.2 6-9 Sold (million) $ 243.8 105.0 242.2 467.9 150.0 42.7 $ 1,251.6 Remaining (million) $ 13.2 0.0 107.8 114.3 0.0 11.3 $ 246.6 Pima County FY 2011/12 Adopted Budget Legal Debt Limits - County General Obligation Bonds General obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Pima County has received voter approval for all general obligation debt. The legal debt margin at June 30, 2010, is as follows (in thousands): NNet assessed valuation: $9,860,981 Debt Limit (15% of net assessed valuation): $1,479,147 Amount of debt applicable to debt limit: General obligation bonds outstanding Less net assets in debt service fund available for payment of general obligation bond principal $ 417,995 (11,396) Legal debt margin available (406,599) $ 1,072,548 - Street and Highway Revenue Bonds Arizona Revised Statute §11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Each time Pima County has issued Street and Highway Revenue Bonds, the County has met the requirements of Arizona Revised Statute §11-378. In fiscal year 2009/10, the County issued $23.4 million in new Street and Highway Revenue Bonds and met the statutory requirement. The County is planning to issue $6.0 million of Street and Highway Revenue Bonds in fiscal year 2011/12. For the fiscal year 2010/11, Street and Highway revenues are projected at $50,451,812. The highest annual principal and interest payment required after issuance of these bonds is scheduled to be $16,634,988 in fiscal year 2012/13, providing approximately 3.0 times coverage. - Sewer Revenue Debt There is no statutory legal debt limit on Sewer Revenue debt. Within the documents for Sewer Revenue debt, the County has provided a covenant to the debt holders which limit the issuance of additional Sewer Revenue debt unless the covenant set forth in Board of Supervisors’ Resolution Nos. 1991-138, as amended, and 2010-50 has been met. That covenant requires that the net revenues of the sewer system for the year preceding an issuance of debt be at least 120 percent of the maximum annual debt service for all debt. 6-10 Pima County FY 2011/12 Adopted Budget Matching of Bond Proceeds Over the years, the County has been very successful in matching bond proceeds with other funding sources. The $1.498 billion in bond authorizations is expected to be leveraged with at least $594.3 million in other funding sources including federal and state aid, Regional Transportation Authority funds, contributions from home owners associations and developers, Flood Control District tax revenues, HURF revenues, roadway impact fees, and sewer connection fees. Operating and Maintenance Costs The sale of bonds not only obligates the County for the repayment of principal and interest, but also obligates it for the payment of future costs related to the continued operating and maintenance of capital improvements. To plan for these future costs, Pima County routinely studies projected expenditures associated with completed CIP projects. This planning enables the County to better judge the amount of other revenues needed to maintain facilities and identify appropriate alternative sources of funding in advance of actual needs. Additional information about operations and maintenance expenditures associated with capital improvement projects can be found in the CIP section. Bond Sales Scheduling The schedule of bond sales is premised upon pledges by the Board of Supervisors to maintain secondary property taxes for general obligation debt at or below $0.81 per $100 of assessed valuation. For fiscal year 2011/12, the secondary tax rate is $0.7800, an increase of 3.0 cents over fiscal year 2010/11 rate of $0.7500 per $100 of assessed valuation In regards to sewer revenue debt, user and connection fees are examined annually to ensure that they recover all direct and indirect costs of service, including debt, and are approved by the Board of Supervisors. Rate adjustments for user and connection fees are based on five-year financial plans. 6-11 Pima County FY 2011/12 Adopted Budget The following table presents the increases (including planned increases) in sewer user and connection fees since fiscal year 1997/98. Table 6 Increases in Sewer User and Connection Fees Fiscal Year User Fees Connection Fees 1997/98 4.3% 12.0% 1998/99 0.0% 0.0% 1999/00 5.3% 11.0% 2000/01 5.0% 11.0% 2001/02 3.8% 12.0% 2002/03 (effective 7/1/2002) 5.0% 0.0% 2002/03 (effective 4/1/2003) 0.0% 12.0% 2002/03 (effective 6/1/2003) 0.0% 12.0% 2003/04 0.0% 12.0% 2004/05 4.0% 6.0% 2005/06 8.0% 10.0% 2006/07 (effective 8/11/2006) 6.0% 6.0% 2006/07 (effective 1/1/2007) 6.0% 6.0% 2007/08 (effective 7/1/2007) 6.0% 6.0% 2007/08 (effective 1/1/2008) 9.0% 6.0% 2008/09 (effective 7/1/2008) 9.5% 9.5% 2008/09 (effective 3/20/2009) 12.75% 0.0% 2009/10 (effective 7/1/2009) 12.75% 0.0% 2009/10 (effective 1/1/2010) 12.75% 0.0% 2010/11 (effective 7/1/2010) 10.0% 6.5% 2011/12 (effective 7/1/2011) 10.0% 6.5% 2012/13 (effective 7/1/2012) 10.0% 6.5% 2013/14 (effective 7/1/2013) 10.0% 6.5% 6-12 Pima County FY 2011/2012 Adopted Budget NON FINANCIAL AND STRATEGIC PLANNING Provide Services Mandated by Legislation and by Community Consensus County government in Arizona is structured to provide services to county residents as stipulated by law and as deemed desirable by the elected representatives of county residents. To these ends, Pima County has organized its service delivery units into five basic functional areas corresponding to the primary services required. These areas are County Administration, Community & Economic Development, Justice & Law Enforcement, Office of Medical and Health Services, and Public Works. In each functional area, a function statement guides operational planning at a strategic level, while more specific departmental goals and objectives form the basis for budget development. Implement Strategic Planning Methodology and Performance Budgeting Pima County departed from its traditional line item budget presentation utilizing a target base and has now implemented a program-oriented presentation of its budget developed from a zero base as provided under Board of Supervisors Policy No. D22.5. This policy requires that each department prepare its budget from a zero base with a thorough review of operations once every four years. This approach incorporates the establishment of departmental function statements, goals, objectives, and their related performance measures. An increasing emphasis has been placed on the performance aspect of this process, with the intent of improving efficiency and effectiveness of the County’s service delivery by all departments. The zero base process has been suspended since fiscal year 2009/10 due to limited resources during administrative restructuring and to facilitate the implementation of Project PimaCore. The following function statements are the basis for detailed departmental strategic plans: County Administration consists of providing services mandated by law such as elections, property valuation and tax assessment, official document recording, conducting Board of Supervisors’ meetings, financial reporting, and internal business matters including human resources, purchasing, and risk management. ASSESSOR Locate, identify, list, and value and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Department goals address: x Timely and accurate performance of mandated duties x Innovations in procedure, such as process automation x Interdepartmental support for property valuation issues BOARD OF SUPERVISORS Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services for County residents. Respond to constituents’ problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Department goals address: x Growth management x Fiscal responsibility x Quality of life in Pima County 6-13 Pima County FY 2011/2012 Adopted Budget CLERK OF THE BOARD Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors. Administer the Pima County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Department goals address: x Timely and accurate performance of mandated duties x Innovations in procedure, such as process automation COMMUNICATIONS OFFICE Effectively communicate the various programs and services available to the public. Work with the Information Technology Department to develop a new interactive County website. Provide graphic design services to all County departments. Department goals address: x Timely and accurate media release performance x Standardization of website appearance and functionality x Optimizing Graphic Services Design function COUNTY ADMINISTRATOR Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Oversee such programs as the Sonoran Desert Conservation Plan and the Office of Strategic Planning. Department goals address: x Implementation of Board of Supervisors policies and plans x Preservation of open space and the sensitive desert environment ELECTIONS Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and other special districts within Pima County) that contract with the County. Serve as the filing office for candidate nomination filings. Serve as the filing office for campaign finance reports. Administer reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans With Disabilities Act, and Voting Rights Act. Department goals address: x Proper and efficient conduct of elections x Timely reporting of results FINANCE & RISK MANAGEMENT Provide centralized financial and risk management services for the County. Financial and risk management operations include administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable and receivable, payroll processing, grants oversight, records maintenance, mail services, workers’ compensation, loss control and prevention, internal audit, cash management, collection of delinquent accounts, and formation and collection function of improvement districts. Department goals include: x Compliance with laws, rules, and regulations x Application of best practices in reporting and budgeting as promulgated by governing boards and associations x Loss reduction and adequate funding for loss coverage 6-14 Pima County FY 2011/2012 Adopted Budget FORENSIC SCIENCE CENTER Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Department goals address: x Improvement in the quality of death investigation standards HUMAN RESOURCES Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, management training, records management, and federal, state, and local labor reporting. Department goals address: x Assurance of market competitiveness x Compliance with mandated personnel policy x Interdepartmental support for human resources issues INFORMATION TECHNOLOGY Manage the County's computer and network processing, wireless (radio) communications, and telecommunications environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an eLearning environment. Provide a central service desk function for computer hardware and application software problem resolution. Coordinate Pima County Information Technology activities with various agencies and the general public. Departmental goals address: x Process improvements and consolidation of County IT systems x Improved quality of voice/data infrastructure NON DEPARTMENTAL This is a budgeted funds management mechanism, rather than an operating department. Other departments carry out its functions; therefore, it does not formulate goals or objectives. OFFICE OF EMERGENCY MANAGEMENT AND HOMELAND SECURITY Establish and maintain the highest possible quality emergency prevention, preparedness, response, mitigation and recovery function to protect the lives and property of the residents of Pima County in the event of a natural or man-made disaster through planning; the conduct of training and exercises; the establishment and maintenance of a state-of-the-art Emergency Operations Center; and coordination and communications with all departments within Pima County, emergency response agencies at the local, state, tribal, and federal level, and the public at large. Department goals address: x Availability of accurate, comprehensive information systems x Maintenance of a state of the art Emergency Operations Center x Efficiency of response preparedness to achieve damage minimization in a disaster x Comprehensiveness of interagency and public outreach PROCUREMENT Procure materials and services for County departments, except as specified by delegation pursuant to the procurement code or the small purchase procedure. Administer the Pima County Small Business Enterprise Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Living Wage Ordinance 2002-1 by assisting, reviewing, and monitoring County contracts. Manage the contracts review approval process. Assist and educate vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Department goals address: x Efficiency of purchasing process 6-15 Pima County FY 2011/2012 Adopted Budget x x Compliance with Procurement policy and procedure Vendor assistance with County transactions RECORDER Record and maintain all documents presented for public information. Maintain voter registration rolls in an efficient and cost effective manner. Conduct early voting activity as prescribed by Title 16 of the Arizona Revised Statutes. Department goals address: x Access to the voting process for all citizens x Accuracy and timeliness of document recording x Efficiency in performing mandated functions TREASURER Serve as the custodian of public monies and as ex-officio tax collector. Account for the collection, custody, and disbursement of public revenue, and report the same to the Board of Supervisors. Collect and distribute taxes for all taxing jurisdictions in Pima County. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Department goals address the following: x Investment revenue optimization x Innovations in procedure, particularly in process automation x Efficiency in performing mandated functions Community & Economic Development encompasses programs and initiatives which enable County residents to benefit from economic, cultural, and educational opportunities made possible, at least in part, by public funding. Because these services involve more latitude, and are generally covered by enabling rather than mandating legislation, they depend more on special revenue funding than on General Fund support, compared to many of the administrative services. COMMUNITY & ECONOMIC DEVELOPMENT ADMINISTRATION Enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department oversees the Community Development & Neighborhood Conservation, Community ServicesEmployment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Department goals address: x Improve department efficiency x Increase level of Employee Combined Appeal Program (ECAP) funding x Obtain additional federal stimulus funding COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION Enhance the economic welfare of inhabitants of Pima County by promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, and promoting infrastructure, economic, and social service development in low and moderate income communities. Department goals address: x Augmentation and leveraging of funding x Increase in the number of residents served in the areas of housing assistance, human services, and youth programs x Improvement in collaboration with private and nonprofit sectors in delivery of services COMMUNITY SERVICES, EMPLOYMENT & TRAINING Improve the economic and social sustainability of Pima County by: developing skilled workers; assisting employers to meet workforce needs; mitigating the impact of layoffs through employment services; addressing basic housing needs of low income individuals; helping youth develop into successful adults; maximizing access to public and community resources; 6-16 Pima County FY 2011/2012 Adopted Budget and helping persons with barriers such as homelessness and illiteracy transition into society. Department goals address: x Coordination of shared resources x Improvement of standard of living through employability skills, education, and economic assistance to low income residents COUNTY FREE LIBRARY Provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Department goals address: x Promotion of community literacy and education x Quality of information service x Improvement of library collection and its accessibility ECONOMIC DEVELOPMENT & TOURISM Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Department goals address: x Coordination of public funding x Awareness of Pima County as a travel destination x Utilization of County Facilities (e.g., County Fairgrounds, Kino Sports Complex) KINO SPORTS COMPLEX Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Department goals address: x Increased participation in recreation programs at Kino Community Center x Landscaping service delivery at various locations SCHOOL SUPERINTENDENT Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts including the issuance of payrolls. Prepare school district financial information for the Board of Supervisors for setting the property tax rates. Maintain mandated programs involving the parents of children that are either in private schools or being taught at home. Operate Pima Accommodation District, educational services, and school bus service for students in unorganized territory in Pima County. Plan and operate multi-district educational programs. Department goals address: x Compliance with state mandates and educational standards x Pursuit of educational grants x Collaboration with other agencies in addressing educational issues STADIUM DISTRICT Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional baseball teams that will have a positive impact on the community and the local economy. Department goals address: x Expansion of field usage and availability x Expansion of gem & mineral shows and other non-sports events x Maintaining landscapes to a consistently high standard 6-17 Pima County FY 2011/2012 Adopted Budget Justice & Law Enforcement, encompassing the courts, sheriff patrol, investigations, and detention operations, prosecution, as well as public defense responsibilities, working to ensure public safety and provide needed legal services as mandated under constitutional and statutory provisions of County, state, and federal governments. CLERK OF THE SUPERIOR COURT Maintain and hold accessible, for the public and the court, all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Department goals address: x Development of automated processing x Means to improve operating efficiency x Improvement in customer service delivery CONSTABLES Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Department goals address: x Compliance with state mandates x Improvement in quality and efficiency of service delivery COUNTY ATTORNEY Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents in collecting bad check restitution via the Bad Check Program. Operate the 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Department goals address: x Protection of Pima County residents’ safety and legal rights x Emphasis on prosecution of violent, dangerous, repetitive offenders x Community outreach x Effective representation of Pima County in civil matters x Improvement in efficiency, particularly in automated systems INDIGENT DEFENSE Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Department goals address: x Quality of representation for indigent clients x Retention of legal staff x Efficiency of service delivery 6-18 Pima County FY 2011/2012 Adopted Budget JUSTICE COURT AJO Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society by offering selected offenders the opportunity to become law-abiding and productive citizens through the Adult Probation program. Department goals address: x Compliance with mandated functions x Collection of fee revenue x Improvements in operating efficiency JUSTICE COURT GREEN VALLEY Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Department goals address: x Compliance with mandated functions x Collection of fee revenue x Improvements in operating efficiency x Quality of customer service JUSTICE COURTS TUCSON Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management, as guided and enforced by the minimum accounting standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Department goals address: x Compliance with mandated functions x Collection of fee revenue x Improvements in operating efficiency x Quality of customer service JUVENILE COURT Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Department goals address: x Effectiveness of detainee rehabilitation x Improvement in case processing efficiency x Effectiveness of probation programs 6-19 Pima County FY 2011/2012 Adopted Budget OFFICE OF COURT APPOINTED COUNCIL Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in Superior, Juvenile, and Justice Courts. Represent children in dependency and severance cases. Improve compliance and enforcement of traffic speed laws through the Photo Traffic Enforcement Program. Provide administrative support by reviewing contract compliance and reviewing and processing claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Department goals address: x Quality and cost efficiency of services x Adherence to rules and professional standards x Increased safety and compliance with speed limits PUBLIC FIDUCIARY Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Department goals address: x Quality of service delivery x Efficiency of service delivery x Minimization of procedural error x Respectful, cost effective indigent burial SHERIFF Provide law enforcement and public safety services in unincorporated Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Department goals address: x Quality and completeness of mandated responsibilities x Performance of special law enforcement functions x Provisions for the health and welfare of inmates x Public outreach SUPERIOR COURT Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Department goals address: x Performance that ensures public confidence in the judicial system x Efficiency in operating procedures including automated systems x Interpreter services and jury administration x Improvement in adult probation outcomes x Compliance with mandated responsibilities Office of Medical and Health Services departments provide health services and health care to Pima County residents and administer funding to and from state and other sources. 6-20 Pima County FY 2011/2012 Adopted Budget HEALTH Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Provide animal control and emergency preparedness/response services. Department goals address: x Efficiency in support services to all health services x Expansion in number of county residents served x Compliance with mandated responsibilities x Improvement in quality of health care services offered INSTITUTIONAL HEALTH Oversee the health care services provided to the populations at the County’s adult and juvenile detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County’s compliance with statutory obligations regarding health care and mental health care by funding the County’s mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County Administration regarding the County's health care components, including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University Physicians Healthcare Hospital (UPHH), formerly known as Kino Community Hospital. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. Department goals address: x Compliance with Arizona Health Care Cost Containment System (AHCCCS) requirements x Monitoring and audit of correctional health care vendor performance x Improvement in effectiveness of health care delivery x Appropriate County funding of UPHH operations and monitoring of services x Minimize referrals of Restoration to Competency patients to Arizona State Hospital PIMA HEALTH SYSTEM & SERVICES Operate an acute/ambulatory health plan for AHCCCS, and administer a long term care program for the Arizona Long Term Care System (ALTCS). Department goals address: x Compliance with AHCCCS/ALTCS mandated requirements x Terminating contractual health care operations by September 30, 2011 x Completing sale of Posada del Sol by year end Public Works provides for the infrastructure of the County, which encompasses floodwater management, roads, recreational facilities, county buildings, sewer and landfill operations, as well as environmental issues. CAPITAL PROJECTS The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding enterprise and internal service fund projects), as detailed in the proposed fiscal year 2011/2012 – 2015/2016 Five Year Capital Improvement Program. Department goals address: x Responsibility in fiscal management and reporting x Implementation of the Capital Improvement Program DEVELOPMENT SERVICES Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all 6-21 Pima County FY 2011/2012 Adopted Budget permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Department goals address: x Quality of customer service x Compliance with mandated responsibilities, codes, and regulations x Effectiveness of enforcement operations x Facilitation of approved development by effective delivery of review and permitting services ENVIRONMENTAL QUALITY Preserve and protect the environment of Pima County for the long-term benefit of residents’ health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Department goals address: x Efficiency in the delivery of administrative services x Compliance with air quality standards and water quality standards x Compliance with solid and hazardous waste standards x Public education and outreach FACILITIES MANAGEMENT Provide for well planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Operate and manage Pima County’s eight self-supporting, revenue generating parking garage/lot facilities, in order to offer safe, secure parking for employees and the public. Department goals address: x Efficiency of operational administration x Minimization of cost overruns x Quality of customer service x Compliance with code and regulations FLEET SERVICES Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Department goals address: x Improvement in cost effectiveness of fleet resources including fuel and vehicle usage x Improvement in efficiency of administration NATURAL RESOURCES, PARKS & RECREATION Manage Pima County natural resources, urban parks, and recreation programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Department goals address: x Effectiveness of administration including fiscal management, training, and reporting x Improvement in public utilization x Enhancement in quality of parks operation and maintenance OFFICE OF SUSTAINABILITY & CONSERVATION Ensure that social, environmental, and economic dimensions of sustainability policy adopted by the Board of Supervisors are considered and incorporated into County planning, projects, and development. Department goals address: x Development of plans for Cultural Resources and Open Space preservation x Integration of Sonoran Desert Conservation Plan with other County planning efforts x Ongoing implementation of the County’s Sustainable Action Plan 6-22 Pima County FY 2011/2012 Adopted Budget PUBLIC WORKS ADMINISTRATION Provide administrative services and capital project management and direct the real property function for the departments primarily within the Public Works functional area. Department goals address: x Quality and effectiveness of all Public Works operating departments x Effectiveness in administration of real property and fiscal resources REGIONAL FLOOD CONTROL DISTRICT Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County’s Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Department goals address: x Responsibility for public safety and compliance with federal flood insurance guidelines x Provisions for flood warnings and flood damage mitigation x Provision of flood control infrastructure projects x Support for the Sonoran Desert Conservation Plan REGIONAL WASTEWATER RECLAMATION Protect the public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources. Department goals address: x Effectiveness and efficiency in the operation of the sewerage system x Compliance with applicable sewage regulations x Improvement in long range capital planning SOLID WASTE MANAGEMENT Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Department goals address: x Provision of adequate solid waste disposal facilities x Efficient operation and closure of existing facilities x Control of wildcat dumping x Effective administration, tracking, and reporting of operations TRANSPORTATION Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County’s street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Department goals address: x Fiscal responsibility x Workforce development x Enhancement of the safety and utility of the county’s road system x Improvement of information systems 6-23 This page intentionally left blank. 6-24 Pima County FY 2011/2012 Adopted Budget STATE REPORTS This section includes copies of Pima County’s official State Budget Reports for fiscal year 2011/2012 in the format required by the State of Arizona’s Office of the Auditor General and as prescribed by Arizona Revised Statute § 42-17102: Schedule A - Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule B - Summary of Tax Levy and Tax Rate Information Schedule C - Summary by Fund Type of Revenues Schedule D - Summary of Other Financing Sources and Interfund Transfers Schedule E - Summary by Department of Expenditures/Expenses Within Each Fund Type Schedule F - Summary by Functional Area and Department of Expenditures/Expenses 7-1 7-2 34,808,638 21,947,944 3,132,328 38,868,491 12,227,360 6,783,000 4,348,162 37,312,935 119,069,372 278,498,230 198,701,642 106,277,555 304,979,197 6,842,693 206,833,679 1,767,881 145,308,630 360,752,883 1,431,897,069 SPEC REV FUNDS COUNTY FREE LIBRARY EMPLOY & TRAINING ENV QUALITY HEALTH REG FLOOD CONTROL SOLID WASTE MGMT STADIUM DISTRICT TRANSPORTATION OTHER SPECIAL REV TOTAL SPECIAL REV CAPITAL PROJECTS DEBT SERVICE TOTAL OTHER FUNDS ENTERPRISE FUNDS DEVELOPMENT SVCS PIMA HEALTH SYS&SVCS PARKING GARAGES REG WASTEWATER REC TOTAL ENT FUNDS TOTAL ALL FUNDS 1,323,580,950 359,768,246 6,805,952 209,151,155 1,767,881 142,043,258 285,087,612 178,809,684 106,277,928 237,308,677 34,545,683 21,947,944 2,969,141 38,953,576 12,227,360 5,919,505 4,086,167 37,312,935 79,346,366 441,416,415 . 389,407,904 92,521,942 3,638,175 13,551,230 2,794,983 72,537,554 128,092,421 105,311,987 22,780,434 115,142,359 12,886,547 296,560 1,535,157 2,792,030 11,751,168 2,230,791 1,839,254 23,380,112 58,430,740 53,651,182 UNRESERVED FUND BAL / NET ASSETS 7/1/2011 (est)*** 401,959,038 0 65,603,403 65,603,403 49,222,757 20,178,268 29,044,489 287,132,878 DIRECT PROPERTY TAX REVENUE 2011/2012 642,270,886 235,532,353 5,948,228 61,061,472 2,099,100 166,423,553 53,977,280 53,977,280 179,646,332 1,406,000 18,906,048 2,687,161 24,082,945 240,500 4,247,000 1,928,200 49,042,086 77,106,392 173,114,921 ESTIMATED REVENUE OTHER THAN PROPERTY TAX 2011/2012 333,000,000 230,000,000 230,000,000 103,000,000 103,000,000 0 0 PROCEEDS FROM OTHER FINANCING SOURCES 2011/2012 74,335,656 0 51,285,697 26,048,639 25,237,058 18,015,429 3,130,294 2,900,726 2,989,524 279,068 389,694 8,326,123 5,034,530 IN 74,196,713 1,090,606 143,152 326,202 2,867 618,385 0 45,826,051 3,020,253 22,279,804 6,189,560 202,858 14,056,214 77,362 27,280,056 OUT INTERFUND TRANSFERS 2011/2012 1,766,776,771 556,963,689 9,443,251 74,286,500 4,891,216 468,342,722 401,958,801 288,337,906 113,620,895 316,200,826 43,259,674 19,481,676 4,612,012 34,998,240 18,113,722 6,477,791 3,877,495 53,043,120 132,337,096 491,653,455 TOTAL FINANCIAL RESOURCES AVAILABLE 2011/2012 1. 2. 3. 4. 5. 6. Budgeted Expenditures/Expenses Add/(Subtract): Estimated Net Reconciling Items Budgeted Expenditures/Expenses Adjusted for Reconciling Items Less: Estimated Exclusions Amount Subject to Expenditure Limitation EEC Expenditure Limitation EXPENDITURE LIMITATION SCHEDULE A 1,431,897,069 (150,362,766) 1,281,534,303 765,187,663 516,346,640 516,346,641 2010/11 1,302,402,322 (146,615,097) 1,155,787,225 654,043,103 501,744,122 501,744,123 2011/12 * Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E. ** Actual revenues and expenses as of February 28, 2011 plus projected revenues and expenditures/expenses for the remainder of the fiscal year. *** Amounts in this column represent Fund Balance/Net Asset amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact. **** FY 2011/12 amounts do not include the impact of the following Capital Improvement Programs: Regional Wastewater ($238,636,349), Telecommunications ($2,078,000) and Fleet Services ($1,647,875). 487,666,759 GENERAL FUND FUND ADOPTED BUDGETED ACTUAL EXPENDITURES/ EXPENDITURES/ EXPENSES EXPENSES 2010/2011* 2010/2011** PIMA COUNTY SUMMARY SCHEDULE OF ESTIMATED REVENUES AND EXPENDITURES/EXPENSES FISCAL YEAR 2011/2012 1,302,402,322 232,397,754 6,674,435 69,926,412 1,743,359 154,053,548 321,983,669 221,159,460 100,824,209 256,367,444 32,212,596 19,185,116 3,138,951 32,678,592 12,043,950 6,447,000 4,282,940 36,753,241 109,625,058 491,653,455 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2011/2012**** PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION Fiscal Year 2011/2012 1. 2. 3. Maximum allowable primary property tax levy per A.R.S. §42-17051 (A). Amount received from primary property taxation in fiscal year 2010/11 in excess of the sum of that year's maximum allowable primary property tax levy A.R.S. §42-17102 (A) (18). A. Primary Property Taxes $324,902,541 $331,400,592 $0 B. Secondary Property Taxes $296,197,333 $0 $0 $70,069,209 $65,896,596 Flood Control District $22,474,309 $20,116,215 Library District $28,961,940 $29,231,054 Total Secondary Property Taxes C. $284,023,289 Debt Service Fire Assistance District Total Property Tax Levy Amounts $4,018,605 $3,545,455 $125,524,063 $118,789,320 $421,721,396 $402,812,609 Property taxes collected * A. Primary property taxes (1) 2010/11 year's levy $283,367,498 (2) Prior years' levy $9,478,000 (3) Total primary property taxes B. C. 5. 2011/2012 FISCAL YEAR Property tax levy amount General Fund-Override election 4. 2010/2011 FISCAL YEAR $292,845,498 Secondary property taxes (1) 2010/11 year's levy $119,685,615 (2) Prior years' levy (3) Total secondary property taxes $4,244,863 $123,930,478 Total Property Taxes Collected $416,775,976 Property Tax Rates A. B. County Tax Rate (1) Primary property tax rate $3.3133 $3.4178 (2) Secondary property tax rates General Fund-Override election Debt Service Flood Control District Library District Fire District Assistance $0.0000 $0.7500 $0.2635 $0.3100 $0.0430 $0.0000 $0.7800 $0.2635 $0.3460 $0.0418 (3) Total County Tax Rate $4.6798 $4.8491 Special Assessment district tax rates Secondary property tax rates See Second Page See Second Page * Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax for the remainder of the fiscal year. SCHEDULE B 7-3 PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION (Continued) Fiscal Year 2011/2012 2010/2011 FISCAL YEAR Special Assessment district tax rates Secondary property tax rates (Continued) Street Lighting Improvement Districts Cardinal Est. Carriage Hills Est. No. 1 Carriage Hills Est. No. 3 Desert Steppes Hermosa Hills Estates Lakeside #1 Littletown Longview Est. #1 Longview Est. #2 Manana Grande B Manana Grande C Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Ranch Rolling Hills Salida Del Sol Other Improvement District Hayhook Ranch Improvement District SCHEDULE B 7-4 2011/2012 FISCAL YEAR 0.8114 0.1558 0.1317 0.1381 0.0717 0.1539 0.4368 0.1660 0.1572 0.1653 0.2019 0.1124 0.3645 1.3050 1.3763 1.4593 0.2507 0.3133 0.0512 0.1239 1.0984 0.8201 0.1312 0.1074 0.1232 0.0645 0.1397 0.3824 0.1508 0.1480 0.1263 0.1831 0.0963 0.3781 1.2238 1.2510 1.2854 0.2304 0.2926 0.0418 0.1140 1.1325 2.8532 3.1794 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2011/12 SOURCE OF REVENUES GENERAL FUND PROPERTY TAX Real Property Taxes Personal Property Taxes Penalties/Delinq Taxes Interest/Delinq Taxes TOTAL PROPERTY TAX LICENSES & PERMITS Business Licenses & Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL Federal Grants & Aid State Grants & Aid Sales & Use Tax Shared Vehicle License Tax Alcoholic Beverages City Participation Transient Lodging Tax TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES Interdepartmental Charges Health Fees Court Fees General Government Correctional Housing Recorder Fees Sheriff Dept Fees Culture & Recreation Fees Contributions/Pub Enterprises TOTAL CHARGES FOR SERVICES FINES AND FORFEITS Justice Courts - Fines & Forfeits Superior Court - Fines & Forfeits Other Fines & Forfeits TOTAL FINES & FORFEITS INTEREST Interest TOTAL INTEREST MISCELLANEOUS Rents and Royalties Other Misc. Revenues TOTAL MISC. REVENUES TOTAL GENERAL FUND REVENUE ADOPTED REVENUES 2010/2011 ESTIMATED REVENUES 2010/2011* ADOPTED REVENUES 2011/12 282,551,788 11,234,636 745,862 6,865,349 301,397,635 281,924,998 10,920,500 950,096 6,560,000 300,355,594 269,223,726 10,703,865 912,460 6,292,827 287,132,878 2,463,032 2,463,032 2,543,300 2,543,300 2,612,500 2,612,500 3,848,640 5,189,833 83,000,000 24,700,000 41,000 926,959 4,309,978 122,016,410 4,385,897 572,510 85,500,000 23,550,000 39,600 930,159 4,626,720 119,604,886 4,060,216 5,134,018 86,228,700 23,255,000 41,000 42,189 4,651,352 123,412,475 125,000 989,000 4,825,193 3,113,833 7,994,350 1,874,040 1,178,000 855,550 15,635,804 36,590,770 125,000 989,000 4,862,335 2,591,291 7,292,350 1,874,040 1,178,000 707,750 15,635,804 35,255,570 110,000 989,000 4,966,765 2,648,800 7,147,000 2,130,400 1,228,000 845,850 16,488,439 36,554,254 6,250,832 222,000 1,209,000 7,681,832 4,685,668 222,000 1,209,000 6,116,668 4,421,193 222,000 1,150,000 5,793,193 871,336 871,336 304,799 304,799 469,611 469,611 2,883,800 1,643,132 4,526,932 475,547,947 3,107,415 1,619,979 4,727,394 468,908,211 2,917,210 1,355,678 4,272,888 460,247,799 SCHEDULE C 7-5 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2011/12 ADOPTED REVENUES 2010/2011 ESTIMATED REVENUES 2010/2011* ADOPTED REVENUES 2011/12 28,424,891 407,780 600,000 271,000 320,000 30,023,671 28,603,839 387,434 600,000 71,000 320,000 29,982,273 29,044,489 435,000 600,000 51,000 320,000 30,450,489 21,471,134 193,492 21,664,626 21,471,134 193,492 21,664,626 18,712,423 193,625 18,906,048 1,921,425 760,898 0 17,500 17,850 2,717,673 1,895,750 773,900 112,000 11,500 17,850 2,811,000 1,896,200 758,111 0 15,000 17,850 2,687,161 303,619 303,619 308,296 308,296 264,884 264,884 HEALTH Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous TOTAL HEALTH 2,729,169 23,064,123 3,476,154 200,557 0 111,319 29,581,322 2,813,035 23,713,924 3,336,754 200,557 10,000 113,671 30,187,941 2,829,169 17,814,381 3,191,660 158,260 0 89,475 24,082,945 REGIONAL FLOOD CONTROL DISTRICT Property Taxes Intergovernmental Charges for Services Interest Miscellaneous TOTAL REG FLOOD CONTROL DIST 22,220,943 10,000 25,000 35,000 180,500 22,471,443 22,220,943 10,000 25,000 35,000 180,500 22,471,443 20,178,268 0 25,000 35,000 180,500 20,418,768 1,050,000 3,072,500 30,000 33,500 4,186,000 1,050,000 3,169,105 2,100 71,300 4,292,505 1,050,000 3,151,400 10,000 35,600 4,247,000 SOURCE OF REVENUES SPECIAL REVENUE FUNDS COUNTY FREE LIBRARY Property Taxes Intergovernmental Fines & Forfeits Interest Miscellaneous TOTAL COUNTY FREE LIBRARY EMPLOYMENT AND TRAINING Intergovernmental Miscellaneous TOTAL EMP AND TRAINING ENVIRONMENTAL QUALITY Licenses and Permits Intergovernmental Fines & Forfeits Interest Miscellaneous TOTAL ENVIRONMENTAL QUALITY IMPROVEMENT DISTRICTS Special Assessment TOTAL IMPROVEMENT DISTRICTS SOLID WASTE MANAGEMENT Intergovernmental Charges for Services Interest Miscellaneous TOTAL SOLID WASTE MANAGEMENT SCHEDULE C 7-6 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2011/12 ADOPTED REVENUES 2010/2011 ESTIMATED REVENUES 2010/2011* ADOPTED REVENUES 2011/12 STADIUM DISTRICT Intergovernmental Charges for Services Interest Miscellaneous TOTAL STADIUM DISTRICT 1,427,441 0 60,000 308,700 1,796,141 1,506,602 51,950 60,000 308,700 1,927,252 1,496,700 38,700 12,000 380,800 1,928,200 TRANSPORTATION Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous TOTAL TRANSPORTATION 200,078 50,391,019 125,345 218,647 204,802 51,139,891 200,078 50,217,918 125,345 218,647 204,802 50,966,790 821,600 47,811,694 120,061 117,831 170,900 49,042,086 68,209,617 7,176,283 559,801 477,292 9,344,839 85,767,832 249,652,218 60,863,129 7,281,135 470,800 460,543 8,197,839 77,273,446 241,885,572 60,841,962 7,344,751 426,500 265,636 7,962,659 76,841,508 228,869,089 DEBT SERVICE Property Taxes Intergovernmental Interest TOTAL DEBT SERVICE 68,771,301 7,500 1,000,000 69,778,801 68,771,301 7,500 611,250 69,390,051 65,603,403 0 0 65,603,403 CAPITAL PROJECTS Intergovernmental Charges for Services Interest Miscellaneous TOTAL CAPITAL PROJECTS 67,260,836 6,665,200 0 404,342 74,330,378 57,419,059 4,265,933 60,202 548,455 62,293,649 49,384,375 3,655,905 0 937,000 53,977,280 5,148,436 120,368 905,771 30,000 286,668 6,491,243 4,695,531 120,368 805,771 13,640 286,668 5,921,978 4,776,070 76,782 876,046 10,009 209,321 5,948,228 5,002,190 201,389,095 672,360 135,128 207,198,773 5,002,190 204,338,531 314,172 215,693 209,870,586 0 61,013,127 31,345 17,000 61,061,472 SOURCE OF REVENUES OTHER SPECIAL REVENUE FUNDS & GRANTS Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous TOTAL OTHER SP REV & GRANTS TOTAL SPECIAL REVENUE FUNDS ENTERPRISE FUNDS DEVELOPMENT SERVICES Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous TOTAL DEVELOPMENT SERVICES PIMA HEALTH SYSTEM & SERVICES Intergovernmental Charges for Services Interest Miscellaneous TOTAL PIMA HEALTH SYS & SVCS SCHEDULE C 7-7 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2011/12 SOURCE OF REVENUES PARKING GARAGES Charges for Services Interest Miscellaneous TOTAL PARKING GARAGES REGIONAL WASTEWATER RECLAMATION Licenses and Permits Charges for Services Fines and Forfeits Interest Miscellaneous Capital Contributions TOTAL WASTEWATER RECLAMATION TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS ADOPTED REVENUES 2010/2011 ESTIMATED REVENUES 2010/2011* ADOPTED REVENUES 2011/12 195,180 40,824 1,923,660 2,159,664 195,180 14,250 1,923,660 2,133,090 244,380 20,000 1,834,720 2,099,100 18,000 150,124,993 15,000 373,371 0 10,000,000 160,531,364 18,000 146,245,238 15,000 179,263 1,052,587 3,000,000 150,510,088 18,600 159,899,483 24,262 399,208 82,000 6,000,000 166,423,553 376,381,044 368,435,742 235,532,353 1,245,690,388 1,210,913,225 1,044,229,924 * These amounts include actual revenues recognized on the modified accrual or accrual basis as of February 28, 2011 plus projected revenues for the remainder of the fiscal year. SCHEDULE C 7-8 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2011/12 PROCEEDS FROM OTHER FINANCING SOURCES 2011/2012 FUND/DEPARTMENT INTERFUND TRANSFERS 2011/2012 IN OUT General Fund Capital Projects - Information Technology Capital Projects - PimaCore Debt Service - COPs 2007 Debt Service - COPs Jail Facility Debt Service - COPs 2010 Economic Development & Tourism Employee Benefit Liability Fund Employment & Training Environmental Quality - Air Quality Facilities Renewal Fund - Rental O&M Health - General Fund Support Improvement Districts Formation Fund Information Technology Enhancement Fund Neighborhood Reinvestment - Operating Costs Parks Special Programs - Loan Repayment Stadium District - Ball Fields Maintenance Stadium District - Debt Service Stadium District - Hotel Tax Proceeds Stadium District - KERP Sheriff Inmate Welfare Fund - Inmate Health Transportation - Public Transit Transportation - Graffiti 830,000 2,057,359 2,907,100 3,009,985 1,503,183 398,259 1,000,000 279,068 389,694 1,232,915 8,326,123 48,265 500,000 429,630 242,000 1,058,002 3,009,985 1,882,690 189,602 120,000 2,780,064 120,662 Total General Fund 0 5,034,530 27,280,056 Special Revenue Funds County Free Library - COPs 2010 Debt Service 77,362 Economic Development & Tourism General Fund - Tourism Events Economic Development & Tourism - General Fund 398,259 398,259 Employee Benefit Liability Fund - General Fund 0 1,000,000 Employment & Training - General Fund 279,068 Environmental Quality - Air Quality - General Fund 389,694 Facilities Renewal Fund Capital Projects General Fund - Rental O&M Total Facilities Renewal Fund 0 Health Capital Projects - HDHIMS Debt Service - COPs 2010 General Fund Subsidy Total Health 2,330,298 1,232,915 3,563,213 128,000 74,858 8,326,123 8,326,123 SCHEDULE D 7-9 202,858 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2011/12 PROCEEDS FROM OTHER FINANCING SOURCES 2011/2012 FUND/DEPARTMENT INTERFUND TRANSFERS 2011/2012 IN OUT Information Technology Enhancement Fund Capital Projects General Fund Total Information Technology Enhancement Fund 500,000 500,000 Improvement Districts Formation Fund - Gen Fund 48,265 615,000 615,000 Indigent Defense Fill the Gap - Capital Projects 176,717 Neighborhood Reinvestment-General Fund 429,630 Parks Special Programs - Loan Repayment 242,000 Regional Flood Control Capital Projects Debt Service - COPs 2010 Capital Projects - PimaCore Total Regional Flood Control 0 Sheriff Commissary Operations 14,000,000 50,226 5,988 14,056,214 1,043,000 Sheriff Inmate Welfare Fund Sheriff Commissary Operations General Fund - Inmate Health Total Sheriff Inmate Welfare Fund 1,043,000 1,043,000 Transportation Capital Projects Debt Service - COPs 2010 Debt Service - Transportation Bonds General Fund - Public Transit General Fund - Graffiti Total Transportation 120,000 120,000 5,700,000 170,230 16,409,574 2,780,064 120,662 2,900,726 Stadium District Debt Service - COPs 2010 General Fund - Ball Fields Maintenance General Fund Debt Service General Fund - Hotel Tax Proceeds General Fund - KERP Total Stadium District 22,279,804 10,268 1,058,002 3,009,985 Total Special Revenue Funds Capital Projects Bond Proceeds - General Obligation COPs 2012 Bond Proceeds - Transportation Facilities Renewal Fund Development Services - PimaCore General Fund - PimaCore Health - HDHIMS Indigent Defense Fill the Gap 1,882,690 189,602 3,130,294 3,020,253 18,015,429 45,826,051 60,000,000 37,000,000 6,000,000 2,330,298 128,476 2,057,359 128,000 176,717 SCHEDULE D 7-10 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2011/12 PROCEEDS FROM OTHER FINANCING SOURCES 2011/2012 FUND/DEPARTMENT INTERFUND TRANSFERS 2011/2012 IN Information Technology Enhancement Fund Information Technology Regional Flood Control Regional Flood Control - PimaCore Regional Wastewater Recl - PimaCore Risk Management - PimaCore Transportation - Capital Projects OUT 615,000 830,000 14,000,000 5,988 5,551 71,250 5,700,000 Total Capital Projects 103,000,000 26,048,639 0 0 77,362 14,676 24,824 2,907,100 3,009,985 1,503,183 2,184 74,858 2,867 326,202 50,226 176,000 436,834 30,263 10,268 10,422 16,409,574 170,230 25,237,058 0 0 128,476 14,676 143,152 Debt Service County Free Library - COPs 2010 Development Services - COPs 2010 Fleet Services - COPs 2010 General Fund - COPs 2007 General Fund - COPs Jail Facility General Fund - COPs 2010 Graphic Services - Printing COPS 2010 Health - COPs 2010 Parking Garages - COPs 2010 Pima Health System - COPs 2010 Regional Flood Control - COPs 2010 Regional Wastewater - COPs 2009 Regional Wastewater - COPs 2010 Risk Management - COPs 2010 Stadium District - COPs 2010 Telecommunications - COPs 2010 Transportation - Transportation Bonds Transportation - COPs 2010 Total Debt Service Enterprise Funds Development Services Capital Projects - PimaCore Debt Service - COPs 2010 Total Development Services 0 Parking Garages - COPs 2010 Debt Service 2,867 Pima Health System - COPs 2010 Debt Service 326,202 Regional Wastewater Reclamation Capital Projects-PimaCore Sewer Obligation Bonds Debt Service - COPs 2010 Debt Service - COPs 2009 Total Regional Wastewater Reclamation 230,000,000 0 436,834 176,000 618,385 Total Enterprise Funds 230,000,000 0 1,090,606 Grand Total 333,000,000 74,335,656 74,196,713 5,551 230,000,000 SCHEDULE D 7-11 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2011/12 PROCEEDS FROM OTHER FINANCING SOURCES 2011/2012 FUND/DEPARTMENT INTERFUND TRANSFERS 2011/2012 IN OUT THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Fleet Services - COPs 2010 Debt Service 24,824 Graphic Services - Printing - COPs 2010 Debt Svc 2,184 Risk Management - Pimacore Capital Projects - PimaCore Debt Service - COPs 2010 Total Risk Management 71,250 30,263 101,513 Telecommunications - COPs 2010 Debt Service 10,422 Total Internal Service Funds 0 SCHEDULE D 7-12 0 138,943 PIMA COUNTY SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND TYPE FISCAL YEAR 2011/12 ADOPTED EXPENDITURE/ EXPENSES 2010/2011 EXPENSE ADJUSTMENTS APPROVED 2010/2011 ESTIMATED EXPENDITURE/ EXPENSES 2010/2011* ADOPTED EXPENDITURE/ EXPENSES 2011/2012 8,361,835 1,887,300 30,803,413 1,797,318 62,849,799 3,207,686 2,443,691 111,351,042 0 0 0 0 0 0 0 0 8,361,835 1,887,300 28,767,513 1,797,318 21,079,584 3,192,843 2,021,069 67,107,462 8,454,706 1,922,807 27,990,779 1,496,062 57,693,533 2,547,710 2,455,542 102,561,139 12,394,500 1,581,706 13,976,206 0 0 0 12,226,038 1,577,261 13,803,299 12,407,015 1,539,406 13,946,421 10,040,557 1,038,444 19,284,925 30,237,139 7,715,160 21,963,265 118,050,964 27,741,004 1,823,525 237,894,983 0 0 0 0 0 0 0 0 0 0 10,040,557 1,046,121 19,279,585 29,366,894 7,715,340 21,100,669 117,896,668 27,741,004 1,819,808 236,006,646 10,187,755 1,086,631 19,502,037 29,819,941 7,810,336 22,445,147 121,876,768 28,153,355 1,823,525 242,705,495 OFFICE OF MEDICAL & HEALTH SERVICES 94,403,354 0 94,570,455 100,824,913 PUBLIC WORKS 30,041,174 0 29,928,553 31,615,487 487,666,759 0 441,416,415 491,653,455 0 1,173,291 0 1,000,000 39,320 59,818 28,705 1,930,000 0 22,354,490 1,505,285 611,547 28,702,456 0 0 0 0 0 0 0 0 0 0 0 0 0 23,762 0 0 1,000,000 310,169 58,678 29,359 393,000 0 0 1,484,321 188,631 3,487,920 0 1,166,200 1,098,818 1,000,000 360,958 45,829 9,243 0 2,596,685 22,376,589 1,675,601 505,816 30,835,739 21,139,021 34,628,638 180,000 1,359,496 20,696,859 1,000,000 716,390 1,251,085 4,226,700 4,348,162 89,546,351 0 0 0 0 0 0 0 0 0 0 0 14,478,032 34,386,031 159,652 1,359,496 20,696,859 0 0 1,251,085 4,226,700 4,086,167 80,644,022 17,360,196 32,032,596 180,000 1,473,706 18,119,458 100,000 286,760 1,065,658 3,643,000 4,282,940 78,544,314 FUND/DEPARTMENT GENERAL FUND COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CENTRAL ADMINISTRATION COUNTY ADMINISTRATOR NON DEPARTMENTAL RECORDER TREASURER TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT SCHOOL SUPERINTENDENT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY JUSTICE & LAW ENFORCEMENT JUSTICE COURTS JUVENILE COURT CENTER SHERIFF SUPERIOR COURT SUPERIOR COURT MANDATED SVCS TOTAL JUSTICE & LAW ENFORCEMENT TOTAL GENERAL FUND SPECIAL REVENUE FUNDS COUNTY ADMINISTRATION COUNTY ADMINISTRATOR GRANTS ELECTIONS GRANTS EMERGENCY MGMT/HOMELAND SECURITY GRANTS EMPLOYEE BENEFIT LIABILITY FUND FORENSIC SCIENCE CENTER GRANTS IMPROVEMENT DISTRICTS FORMATION FUND IMPROVEMENT DISTRICTS INFORMATION TECHNOLOGY ENHANCEMENT FUND PHS TRANSITION FUND PROPERTY TAX STABILIZATION FUND RECORDER-DOC STOR & RETRIEVAL TAXPAYER INFORMATION FUND TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT GRANTS COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS ECONOMIC DEVELOPMENT & TOURISM EMPLOYMENT & TRAINING HOUSING TRUST FUND NEIGHBORHOOD CONSERVATION PIMA VOCATIONAL HIGH SCHOOL SCHOOL RESERVE FUND STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT SCHEDULE E 7-13 PIMA COUNTY SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND TYPE FISCAL YEAR 2011/12 ADOPTED EXPENDITURE/ EXPENSES 2010/2011 EXPENSE ADJUSTMENTS APPROVED 2010/2011 ESTIMATED EXPENDITURE/ EXPENSES 2010/2011* ADOPTED EXPENDITURE/ EXPENSES 2011/2012 JUSTICE & LAW ENFORCEMENT CLERK OF THE COURT SPECIAL PROGRAMS COUNTY ATTORNEY GRANTS COUNTY ATTY SPECIAL PROGRAMS INDIGENT DEFENSE SPECIAL PROGRAMS JUSTICE COURTS GRANTS JUSTICE COURTS SPECIAL PROGRAMS JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS SUPERIOR COURT GRANTS SUPERIOR COURT SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT 1,438,393 4,379,185 7,038,531 977,691 117,761 1,868,303 9,450,887 618,801 12,564,023 4,229,355 9,510,967 5,058,528 57,252,425 0 0 0 0 0 0 0 0 0 0 0 0 0 1,669,651 4,107,314 6,354,604 476,654 117,761 1,056,122 9,450,212 451,214 13,059,278 4,014,355 9,471,242 4,656,558 54,884,965 1,185,676 5,408,404 7,591,793 695,953 132,253 1,938,488 9,624,253 334,553 8,383,929 3,808,527 9,447,998 6,003,730 54,555,557 OFFICE OF MEDICAL & HEALTH SERVICES EMERGENCY MGMT/HOMELAND SECURITY GRANTS OFC OF EMERG MGMT & HOMELAND SECURITY HEALTH HEALTH GRANTS TOTAL OFFICE OF MEDICAL & HEALTH SERVICES 2,049,222 549,018 16,835,064 19,435,187 38,868,491 0 0 0 0 0 2,281,316 549,018 16,717,317 19,405,925 38,953,576 0 0 16,700,433 15,978,159 32,678,592 PUBLIC WORKS ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS FACILITIES MANAGEMENT GRANTS FACILITIES RENEWAL FUND PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TIRE FUND TRANSPORTATION TOTAL PUBLIC WORKS 2,371,330 760,998 1,576,696 2,615,000 35,500 445,688 12,227,360 5,365,000 1,418,000 37,312,935 64,128,507 0 0 0 0 0 0 0 0 0 0 0 2,195,141 774,000 0 653,106 35,147 221,000 12,227,360 4,530,305 1,389,200 37,312,935 59,338,194 2,380,840 758,111 50,000 715,100 85,000 520,000 12,043,950 5,065,000 1,382,000 36,753,241 59,753,242 TOTAL SPECIAL REVENUE FUNDS 278,498,230 0 237,308,677 256,367,444 DEBT SERVICE FUND 106,277,555 0 106,277,928 100,824,209 CAPITAL PROJECTS FUND 198,701,642 0 178,809,684 221,159,460 ENTERPRISE FUNDS OFFICE OF MEDICAL & HEALTH SERVICES PIMA HEALTH SYSTEM & SERVICES TOTAL OFFICE OF MEDICAL & HEALTH SERVICES 206,833,679 206,833,679 0 0 209,151,155 209,151,155 69,926,412 69,926,412 6,842,693 1,767,881 143,958,630 1,350,000 153,919,204 0 0 0 0 0 6,805,952 1,767,881 141,213,431 829,827 150,617,091 6,674,435 1,743,359 153,731,548 322,000 162,471,342 360,752,883 0 359,768,246 232,397,754 1,431,897,069 0 1,323,580,950 1,302,402,322 FUND/DEPARTMENT PUBLIC WORKS DEVELOPMENT SERVICES PARKING GARAGES REGIONAL WASTEWATER RECLAMATION WASTEWATER SYSTEM DEVELOPMENT FUND TOTAL PUBLIC WORKS TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS * These amounts include actual expenditures/expenses recognized on the modified accrual or accrual basis as of February 28, 2011 plus projected expenditures/expenses for the remainder of the fiscal year. SCHEDULE E 7-14 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2011/2012 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2010/2011 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2010/2011 ESTIMATED EXPENDITURES/ EXPENSES 2010/2011* ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2011/2012 8,361,835 0 8,361,835 8,454,706 1,887,300 0 1,887,300 1,922,807 30,803,413 1,797,318 0 106,277,555 1,173,291 0 1,000,000 39,320 28,705 59,818 1,930,000 62,849,799 0 22,354,490 228,313,709 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 28,767,513 1,797,318 23,762 106,277,928 0 0 1,000,000 310,169 29,359 58,678 393,000 21,079,584 0 0 159,737,311 27,990,779 1,496,062 0 100,824,209 1,166,200 1,098,818 1,000,000 360,958 9,243 45,829 0 57,693,533 2,596,685 22,376,589 216,658,905 RECORDER RECORDER GENERAL FUND RECORDER - DOC STOR & RETRIEVAL TOTAL RECORDER 3,207,686 1,505,285 4,712,971 0 0 0 3,192,843 1,484,321 4,677,164 2,547,710 1,675,601 4,223,311 TREASURER TAXPAYER INFORMATION FUND TREASURER GENERAL FUND TOTAL TREASURER 611,547 2,443,691 3,055,238 0 0 0 188,631 2,021,069 2,209,700 505,816 2,455,542 2,961,358 246,331,053 0 176,873,310 234,221,087 12,394,500 21,139,021 20,696,859 1,000,000 716,390 1,251,085 57,197,855 0 0 0 0 0 0 0 12,226,038 14,478,032 20,696,859 0 0 1,251,085 48,652,014 12,407,015 17,360,196 18,119,458 100,000 286,760 1,065,658 49,339,087 34,628,638 180,000 34,808,638 0 0 0 34,386,031 159,652 34,545,683 32,032,596 180,000 32,212,596 ECONOMIC DEVELOPMENT & TOURISM 1,359,496 0 1,359,496 1,473,706 SCHOOL SUPERINTENDENT SCHOOLS GENERAL FUND SCHOOL RESERVE FUND TOTAL SCHOOL SUPERINTENDENT 1,581,706 4,226,700 5,808,406 0 0 0 1,577,261 4,226,700 5,803,961 1,539,406 3,643,000 5,182,406 4,348,162 103,522,557 0 0 4,086,167 94,447,321 4,282,940 92,490,735 FUNCTIONAL AREA/DEPARTMENT COUNTY ADMINISTRATION ASSESSOR GENERAL FUND BOARD OF SUPERVISORS GENERAL FUND COUNTY ADMINISTRATION CENTRAL ADMINISTRATION GENERAL FUND COUNTY ADMINISTRATOR GENERAL FUND COUNTY ADMINISTRATOR GRANTS DEBT SERVICE FUND ELECTIONS GRANTS EMERGENCY MGMT/HOMELAND SECURITY GRANTS EMPLOYEE BENEFIT LIABILITY FUND FORENSIC SCIENCE CENTER GRANTS IMPROVEMENT DISTRICTS IMPROVEMENT DISTRICTS FORMATION FUND INFORMATION TECHNOLOGY ENHANCEMENT FUND NON DEPARTMENTAL GENERAL FUND PHS TRANSITION FUND PROPERTY TAX STABILIZATION FUND TOTAL COUNTY AMINISTRATION TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECON DEVELOP GENERAL FUND COMMUNITY DEVELOPMENT GRANTS EMPLOYMENT & TRAINING HOUSING TRUST FUND NEIGHBORHOOD CONSERVATION PIMA VOCATIONAL HIGH SCHOOL TOTAL COMMUNITY & ECONOMIC DEVELOPMENT COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS TOTAL COUNTY FREE LIBRARY STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT SCHEDULE F 7-15 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2011/2012 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2010/2011 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2010/2011 ESTIMATED EXPENDITURES/ EXPENSES 2010/2011* ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2011/2012 10,040,557 1,438,393 11,478,950 0 0 0 10,040,557 1,669,651 11,710,208 10,187,755 1,185,676 11,373,431 1,038,444 0 1,046,121 1,086,631 COUNTY ATTORNEY COUNTY ATTORNEY GENERAL FUND COUNTY ATTORNEY GRANTS COUNTY ATTORNEY SPECIAL PROGRAMS TOTAL COUNTY ATTORNEY 19,284,925 4,379,185 7,038,531 30,702,641 0 0 0 0 19,279,585 4,107,314 6,354,604 29,741,503 19,502,037 5,408,404 7,591,793 32,502,234 JUSTICE & LAW ENFORCEMENT JUSTICE & LAW ENFORCEMENT GENERAL FUND INDIGENT DEFENSE SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT 30,237,139 977,691 31,214,830 0 0 0 29,366,894 476,654 29,843,548 29,819,941 695,953 30,515,894 7,715,160 117,761 1,868,303 9,701,224 0 0 0 0 7,715,340 117,761 1,056,122 8,889,223 7,810,336 132,253 1,938,488 9,881,077 21,963,265 9,450,887 618,801 32,032,953 0 0 0 0 21,100,669 9,450,212 451,214 31,002,095 22,445,147 9,624,253 334,553 32,403,953 118,050,964 12,564,023 4,229,355 134,844,342 0 0 0 0 117,896,668 13,059,278 4,014,355 134,970,301 121,876,768 8,383,929 3,808,527 134,069,224 SUPERIOR COURT SUPERIOR COURT GENERAL FUND SUPERIOR COURT GRANTS SUPERIOR COURT MANDATED SERVICES SUPERIOR COURT SPECIAL PROGRAMS TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 27,741,004 9,510,967 1,823,525 5,058,528 44,134,024 295,147,408 0 0 0 0 0 0 27,741,004 9,471,242 1,819,808 4,656,558 43,688,612 290,891,611 28,153,355 9,447,998 1,823,525 6,003,730 45,428,608 297,261,052 OFFICE OF MEDICAL & HEALTH SERVICES INSTITUTIONAL HEALTH INSTITUTIONAL HEALTH GENERAL FUND TOTAL INSTITUTIONAL HEALTH 94,403,354 94,403,354 0 0 94,570,455 94,570,455 100,824,913 100,824,913 PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM & SERVICES TOTAL PIMA HEALTH SYSTEM & SERVICES 206,833,679 206,833,679 0 0 209,151,155 209,151,155 69,926,412 69,926,412 2,049,222 549,018 16,835,064 19,435,187 38,868,491 340,105,524 0 0 0 0 0 0 2,281,316 549,018 16,717,317 19,405,925 38,953,576 342,675,186 0 0 16,700,433 15,978,159 32,678,592 203,429,917 FUNCTIONAL AREA/DEPARTMENT JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CLERK OF SUPERIOR COURT GENERAL FUND CLERK OF THE COURT SPECIAL PROGRAMS TOTAL CLERK OF SUPERIOR COURT CONSTABLES GENERAL FUND JUSTICE COURTS JUSTICE COURTS GENERAL FUND JUSTICE COURTS GRANTS JUSTICE COURT SPECIAL PROGRAMS TOTAL JUSTICE COURTS JUVENILE COURT CENTER JUVENILE COURT CENTER GENERAL FUND JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS TOTAL JUVENILE COURT CENTER SHERIFF SHERIFF GENERAL FUND SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS TOTAL SHERIFF EMERGENCY MGMT/HOMELAND SECURITY GRANTS OFC OF EMERG MGMT & HOMELAND SECURITY HEALTH HEALTH GRANTS TOTAL PUBLIC HEALTH TOTAL OFFICE OF MEDICAL & HEALTH SERVICES SCHEDULE F 7-16 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2011/2012 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2010/2011 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2010/2011 ESTIMATED EXPENDITURES/ EXPENSES 2010/2011* ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2011/2012 PUBLIC WORKS CAPITAL PROJECTS FUND 198,701,642 0 178,809,684 221,159,460 DEVELOPMENT SERVICES 6,842,693 0 6,805,952 6,674,435 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS ENVIRONMENTAL QUALITY SOLID WASTE MANAGEMENT TIRE FUND TOTAL ENVIRONMENTAL QUALITY 760,998 2,371,330 5,365,000 1,418,000 9,915,328 0 0 0 0 0 2,195,141 774,000 4,530,305 1,389,200 8,888,646 758,111 2,380,840 5,065,000 1,382,000 9,585,951 PUBLIC WORKS FACILITIES MANAGEMENT GRANTS FACILITIES RENEWAL FUND PARKING GARAGES PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PUBLIC WORKS GENERAL FUND TOTAL PUBLIC WORKS 1,576,696 2,615,000 1,767,881 35,500 445,688 30,041,174 36,481,939 0 0 0 0 0 0 0 0 653,106 1,767,881 35,147 221,000 29,928,553 32,605,687 50,000 715,100 1,743,359 85,000 520,000 31,615,487 34,728,946 REGIONAL FLOOD CONTROL DISTRICT 12,227,360 0 12,227,360 12,043,950 TRANSPORTATION 37,312,935 0 37,312,935 36,753,241 143,958,630 1,350,000 145,308,630 0 0 0 141,213,431 829,827 142,043,258 153,731,548 322,000 154,053,548 446,790,527 0 418,693,522 474,999,531 1,431,897,069 0 1,323,580,950 1,302,402,322 FUNCTIONAL AREA/DEPARTMENT REGIONAL WASTEWATER RECLAMATION REGIONAL WASTEWATER RECLAMATION FUND WASTEWATER SYSTEM DEVELOPMENT FUND TOTAL WASTEWATER MANAGEMENT TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS * These amounts include actual expenditures/expenses recognized on the modified accrual or accrual basis as of February 28, 2011 plus projected expenditures/expenses for the remainder of the fiscal year. SCHEDULE F 7-17 This page intentionally left blank. 7-18 Pima County FY 2011/2012 Adopted Budget SUMMARY SCHEDULES Summary of Changes in Fund Balances Summary of Expenditures by Fund and Super Department Summary of Revenues by Fund and Category Summary of Expenditures by Functional Area and Super Department Summary of Revenues by Functional Area and Super Department Summary of Expenditures by Fund and Object: Department Summary of Adopted Full Time Equivalent Positions 8-1 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2009/2010 - 2011/2012 Actual 2009/2010 Revised 2010/2011 Adopted 2011/2012 35,802,620 53,633,402 53,651,182 304,440,927 2,738,340 128,926,959 40,355,972 7,010,958 1,198,087 4,868,210 203,364 301,397,635 2,463,032 122,016,410 36,590,770 7,681,832 871,336 4,526,932 0 287,132,878 2,612,500 123,412,475 36,554,254 5,793,193 469,611 4,272,888 0 489,742,817 475,547,947 460,247,799 (13,995,627) (59,138,958) (236,618,914) (87,089,086) (29,518,863) (13,976,206) (111,351,042) (237,894,983) (94,403,354) (30,041,174) (13,946,421) (102,561,139) (242,705,495) (100,824,913) (31,615,487) (426,361,448) (487,666,759) (491,653,455) GENERAL FUND FUND BALANCE, BEGINNING (See note) REVENUES TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES EXPENDITURES COMMUNITY & ECONOMIC DEVELOPMENT COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS TOTAL EXPENDITURES OTHER ADJUSTMENTS 274,201 NET OPERATING TRANSFERS (22,006,799) FUND BALANCE, ENDING 0 (41,514,590) 0 (22,245,526) 77,451,391 0 0 87,803,711 75,146,290 115,142,359 49,676,864 535,666 5,052,885 135,259,480 14,970,856 1,432,110 1,307,299 13,445,474 90,131 50,645,834 303,619 4,850,672 166,792,012 13,875,282 1,360,358 1,109,439 10,715,002 0 49,222,757 264,884 5,546,969 148,920,271 13,871,572 1,184,760 506,467 9,351,409 0 221,770,765 249,652,218 228,869,089 (69,491,819) (2,273,862) (43,148,982) (26,923,968) (54,078,223) (89,546,351) (28,702,456) (57,252,425) (38,868,491) (64,128,507) (78,544,314) (30,835,739) (54,555,557) (32,678,592) (59,753,242) (195,916,854) (278,498,230) (256,367,444) SPECIAL REVENUE FUNDS FUND BALANCE, BEGINNING (See note) REVENUES TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES EXPENDITURES COMMUNITY & ECONOMIC DEVELOPMENT COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS TOTAL EXPENDITURES OTHER ADJUSTMENTS 1,556,870 8-2 0 0 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2009/2010 - 2011/2012 Actual 2009/2010 Revised 2010/2011 Adopted 2011/2012 (19,525,297) 6,700,435 (27,810,622) 95,689,195 53,000,713 59,833,382 FUND BALANCE, BEGINNING (See note) 33,841,728 38,689,263 22,780,434 REVENUES TAXES INTERGOVERNMENTAL INTEREST 69,324,973 77,755 936,299 68,771,301 7,500 1,000,000 65,603,403 0 0 70,339,027 69,778,801 65,603,403 EXPENDITURES COUNTY ADMINISTRATION (106,589,894) (106,277,555) (100,824,209) TOTAL EXPENDITURES (106,589,894) (106,277,555) (100,824,209) NET OPERATING TRANSFERS 43,277,224 21,425,078 25,237,058 FUND BALANCE, ENDING 40,868,085 23,615,587 12,796,686 126,821,246 188,234,671 105,311,987 31,105,975 4,380,520 1,169,998 430,886 815,527 67,260,836 6,665,200 0 404,342 0 49,384,375 3,655,905 0 937,000 0 37,902,906 74,330,378 53,977,280 (162,050,669) (198,701,642) (221,159,460) (162,050,669) (198,701,642) (221,159,460) 124,768,404 75,000,000 103,000,000 14,599,521 26,048,639 126,142,815 153,462,928 67,178,446 95,532,906 133,233,362 92,521,942 5,071,595 6,287,526 334,039,556 29,694 1,258,479 4,812,626 5,166,436 5,122,558 352,615,039 15,000 1,116,555 2,345,456 4,794,670 76,782 222,033,036 24,262 460,562 2,143,041 NET OPERATING TRANSFERS FUND BALANCE, ENDING DEBT SERVICE FUND TOTAL REVENUES CAPITAL PROJECTS FUNDS FUND BALANCE, BEGINNING (See note) REVENUES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES EXPENDITURES PUBLIC WORKS TOTAL EXPENDITURES BOND PROCEEDS/OTHER ADJUSTMENTS NET OPERATING TRANSFERS (1,299,072) FUND BALANCE, ENDING ENTERPRISE FUNDS NET ASSETS, BEGINNING (See note) REVENUES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS 8-3 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2009/2010 - 2011/2012 MEMO REVENUE TOTAL REVENUES EXPENDITURES OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS TOTAL EXPENDITURES BOND PROCEEDS NET OPERATING TRANSFERS Actual 2009/2010 Revised 2010/2011 Adopted 2011/2012 7,319,280 10,000,000 6,000,000 358,818,756 376,381,044 235,532,353 (204,799,982) (120,918,724) (206,833,679) (153,919,204) (69,926,412) (162,471,342) (325,718,706) (360,752,883) (232,397,754) 165,000,000 165,000,000 230,000,000 (229,822) NET ASSETS, ENDING (1,158,386) (1,090,606) 293,403,134 312,703,137 324,565,935 NET ASSETS, BEGINNING (See note) 27,322,061 28,758,237 33,355,250 REVENUES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE 1,141,126 39,294,589 837,717 629,024 0 975,000 39,013,311 952,000 272,405 50,000 975,000 39,497,584 633,204 450,140 50,000 41,902,456 41,262,716 41,605,928 EXPENDITURES COUNTY ADMINISTRATION PUBLIC WORKS (22,431,751) (14,722,731) (26,252,434) (15,747,201) (24,789,988) (16,994,645) TOTAL EXPENDITURES (37,154,482) (41,999,635) (41,784,633) THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS TOTAL REVENUES OTHER ADJUSTMENTS 1,560,657 NET OPERATING TRANSFERS (216,234) NET ASSETS, ENDING 33,414,458 0 (52,058) 27,969,260 0 (138,943) 33,037,602 Note: Fund balances on this schedule are not comparable from year to year because the beginning budgeted fund balances for fiscal year 2010/2011 and fiscal year 2011/2012 are based on estimates made before the end of each preceding fiscal year. The ending net asset balance in Enterprise Funds for fiscal year 2009/2010 shown above, $293,403,134 includes $165,000,000 in bond proceeds which are reserved funds. The unreserved fund balance as shown in the Pima County CAFR adjusted for this item and for other changes in reserved elements of the fund balance is $86,109,517. This presentation of a partially reserved fund balance is for consistency with other fiscal years. 8-4 Pima County FY 2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2009/2010 - 2011/2012 FUND/FUNCTIONAL AREA/SUPER DEPT ACTUAL REVISED ADOPTED 2009/2010 2010/2011 2011/2012 GENERAL FUND COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COMMUNICATIONS OFFICE COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL OFC OF EMERG MGMT & HOMELAND SECURITY PROCUREMENT RECORDER TREASURER 7,897,457 1,680,419 1,106,886 530,129 1,503,237 3,174,912 7,050,437 2,702,090 2,490,245 8,519,025 15,734,172 0 2,154,388 2,577,286 2,018,275 8,361,835 1,887,300 1,244,348 460,849 1,797,318 5,924,092 6,553,467 2,699,355 2,665,837 9,131,314 62,849,799 0 2,124,151 3,207,686 2,443,691 8,454,706 1,922,807 1,247,509 860,907 1,496,062 2,819,231 6,602,701 2,755,900 2,677,009 8,333,441 57,693,533 513,074 2,181,007 2,547,710 2,455,542 TOTAL COUNTY ADMINISTRATION 59,138,958 111,351,042 102,561,139 514,622 4,781,043 5,881,505 1,420,373 1,398,084 530,760 4,738,950 5,597,589 1,527,201 1,581,706 528,265 4,692,511 5,669,074 1,517,165 1,539,406 13,995,627 13,976,206 13,946,421 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 10,052,797 990,300 18,692,596 15,240,878 582,773 425,005 6,536,501 21,366,035 13,581,079 2,509,499 117,378,510 29,262,941 10,040,557 1,038,444 19,284,925 15,278,140 672,587 477,624 6,564,949 21,963,265 12,544,945 2,414,054 118,050,964 29,564,529 10,187,755 1,086,631 19,502,037 15,931,892 669,425 485,298 6,655,613 22,445,147 11,422,879 2,465,170 121,876,768 29,976,880 TOTAL JUSTICE & LAW ENFORCEMENT 236,618,914 237,894,983 242,705,495 INSTITUTIONAL HEALTH 87,089,086 94,403,354 100,824,913 TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 87,089,086 94,403,354 100,824,913 FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION OFFICE OF SUSTAINABILITY & CONSERVATION PUBLIC WORKS ADMINISTRATION 14,794,878 14,671,509 0 52,476 15,670,700 14,279,702 0 90,772 16,777,729 14,573,908 263,850 0 TOTAL PUBLIC WORKS 29,518,863 30,041,174 31,615,487 426,361,448 487,666,759 491,653,455 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS TOTAL GENERAL FUND 8-5 Pima County FY 2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2009/2010 - 2011/2012 FUND/FUNCTIONAL AREA/SUPER DEPT ACTUAL REVISED ADOPTED 2009/2010 2010/2011 2011/2012 SPECIAL REVENUE FUNDS COUNTY ADMINISTRATION COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER INFORMATION TECHNOLOGY NON DEPARTMENTAL OFC OF EMERG MGMT & HOMELAND SECURITY RECORDER TREASURER 16,693 0 58,283 116,926 76 1,034,575 0 1,005,899 41,410 0 1,173,291 59,818 39,320 1,930,000 23,383,195 0 1,505,285 611,547 0 1,166,200 45,829 360,958 0 25,982,517 1,098,818 1,675,601 505,816 TOTAL COUNTY ADMINISTRATION 2,273,862 28,702,456 30,835,739 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT 5,125,128 23,462,574 30,797,806 1,476,499 4,336,775 4,293,037 22,855,411 21,947,944 34,808,638 1,359,496 4,226,700 4,348,162 17,746,956 19,185,116 32,212,596 1,473,706 3,643,000 4,282,940 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 69,491,819 89,546,351 78,544,314 CLERK OF SUPERIOR COURT COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT SHERIFF SUPERIOR COURT 890,686 9,033,633 321,559 18,034 63,424 898,337 10,408,733 8,951,867 12,562,709 1,438,393 11,417,716 977,691 12,750 34,815 1,938,499 10,069,688 16,793,378 14,569,495 1,185,676 13,000,197 695,953 76,183 38,615 1,955,943 9,958,806 12,192,456 15,451,728 TOTAL JUSTICE & LAW ENFORCEMENT 43,148,982 57,252,425 54,555,557 HEALTH OFC OF EMERG MGMT & HOMELAND SECURITY 26,812,332 111,636 36,270,251 2,598,240 32,678,592 0 TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 26,923,968 38,868,491 32,678,592 ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TRANSPORTATION 2,994,319 383,276 436,481 10,413,509 5,636,543 34,214,095 3,132,328 4,191,696 481,188 12,227,360 6,783,000 37,312,935 3,138,951 765,100 605,000 12,043,950 6,447,000 36,753,241 TOTAL PUBLIC WORKS 54,078,223 64,128,507 59,753,242 195,916,854 278,498,230 256,367,444 COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS TOTAL SPECIAL REVENUE FUNDS 8-6 Pima County FY 2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2009/2010 - 2011/2012 ACTUAL REVISED ADOPTED 2009/2010 2010/2011 2011/2012 NON DEPARTMENTAL 106,589,894 106,277,555 100,824,209 TOTAL COUNTY ADMINISTRATION 106,589,894 106,277,555 100,824,209 106,589,894 106,277,555 100,824,209 CAPITAL PROJECTS 162,050,669 198,701,642 221,159,460 TOTAL PUBLIC WORKS 162,050,669 198,701,642 221,159,460 162,050,669 198,701,642 221,159,460 PIMA HEALTH SYSTEM & SERVICES 204,799,982 206,833,679 69,926,412 TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 204,799,982 206,833,679 69,926,412 DEVELOPMENT SERVICES FACILITIES MANAGEMENT REGIONAL WASTEWATER RECLAMATION 7,944,804 1,908,820 111,065,100 6,842,693 1,767,881 145,308,630 6,674,435 1,743,359 154,053,548 TOTAL PUBLIC WORKS 120,918,724 153,919,204 162,471,342 325,718,706 360,752,883 232,397,754 1,216,637,571 1,431,897,069 1,302,402,322 14,722,731 15,747,201 16,994,645 1,016,073 965,972 933,485 17,157,169 20,436,398 19,057,356 4,258,509 4,850,064 4,799,147 37,154,482 41,999,635 41,784,633 1,253,792,053 1,473,896,704 1,344,186,955 FUND/FUNCTIONAL AREA/SUPER DEPT DEBT SERVICE FUND COUNTY ADMINISTRATION TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS PUBLIC WORKS TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS FLEET SERVICES GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT TELECOMMUNICATIONS TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-7 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2009/2010 - 2011/2012 SOURCES OF REVENUE Actual 2009/2010 Revised 2010/2011 Adopted 2011/2012 285,135,350 11,365,251 6,928,205 1,012,121 282,551,788 11,234,636 6,865,349 745,862 269,223,726 10,703,865 6,292,827 912,460 304,440,927 301,397,635 287,132,878 2,738,340 2,463,032 2,612,500 2,738,340 2,463,032 2,612,500 5,243,996 8,751,238 84,767,519 104,847 24,203,167 4,735,103 1,121,089 3,848,640 5,189,833 83,000,000 41,000 24,700,000 4,309,978 926,959 4,060,216 5,134,018 86,228,700 41,000 23,255,000 4,651,352 42,189 128,926,959 122,016,410 123,412,475 3,235,132 2,493,809 5,729,207 12 1,222,308 7,670,274 1,242,485 885,103 0 146,496 314,579 17,416,567 2,962,856 1,874,040 4,825,193 0 1,178,000 7,994,350 989,000 855,550 0 125,000 150,977 15,635,804 2,568,800 2,130,400 4,966,765 0 1,228,000 7,147,000 989,000 470,850 375,000 110,000 80,000 16,488,439 40,355,972 36,590,770 36,554,254 260,952 5,058,863 1,691,143 222,000 6,250,832 1,209,000 222,000 4,421,193 1,150,000 7,010,958 7,681,832 5,793,193 339,756 858,331 74,756 796,580 39,511 430,100 1,198,087 871,336 469,611 2,973,815 (256) 12,619 1,882,032 2,883,800 0 10,700 1,632,432 2,917,210 0 10,700 1,344,978 4,868,210 4,526,932 4,272,888 203,364 0 0 203,364 0 0 489,742,817 475,547,947 460,247,799 GENERAL FUND PROPERTY TAX REAL PROPERTY TAXES PERSONAL PROPERTY TAXES INTEREST ON DELINQUENT TAX PENALTIES ON DELINQUENT TAX TOTAL PROPERTY TAX LICENSES AND PERMITS BUSINESS LICENSES & PERMITS TOTAL LICENSES AND PERMITS INTERGOVERNMENTAL FEDERAL GRANTS AND AID STATE GRANTS AND AID SALES AND USE TAX ALCOHOLIC BEVERAGES AUTO LIEU TAX TRANSIENT LODGING TAX CITY PARTICIPATION TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES GENERAL GOVERNMENT RECORDER FEES COURT FEES NOTARY BOND FEES SHERIFF DEPT FEES CORRECTIONAL HOUSING HEALTH FEES RECREATION FEES FACILITY FEES INTERDEPARTMENTAL CHARGES OVERHEAD - GRANTS CONTRIBUTIONS FOR ADMINISTRATIVE OVERHEAD TOTAL CHARGES FOR SERVICES FINES AND FORFEITS SUPERIOR COURT - FINES AND FORFEITS JUSTICE COURTS FINES AND FORFEITS OTHER FINES AND FORFEITS TOTAL FINES AND FORFEITS INTEREST INTEREST INT. REV - POOLED INV TOTAL INTEREST MISCELLANEOUS RENTS AND ROYALTIES OVERAGES AND SHORTAGES POSTAGE REVENUES OTHER MISCELLANEOUS REVENUE TOTAL MISCELLANEOUS MEMO REVENUE SALE OF LAND TOTAL MEMO REVENUE TOTAL GENERAL FUND 8-8 SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2009/2010 - 2011/2012 Actual 2009/2010 SOURCES OF REVENUE Revised 2010/2011 Adopted 2011/2012 SPECIAL REVENUE FUNDS EMPLOYMENT AND TRAINING INTERGOVERNMENTAL MISCELLANEOUS TOTAL EMPLOYMENT AND TRAINING 22,547,444 202,257 21,471,134 193,492 18,712,423 193,625 22,749,701 21,664,626 18,906,048 1,920,334 896,736 10,084 17,134 18,639 1,921,425 760,898 0 17,500 17,850 1,896,200 758,111 0 15,000 17,850 2,862,927 2,717,673 2,687,161 2,736,903 12,100,939 2,831,378 165,642 39,650 388,606 2,729,169 23,064,123 3,476,154 200,557 0 111,319 2,829,169 17,814,381 3,191,660 158,260 0 89,475 18,263,118 29,581,322 24,082,945 23,458,293 257,494 40,521 134,722 149,105 22,220,943 10,000 25,000 35,000 180,500 20,178,268 0 25,000 35,000 180,500 24,040,135 22,471,443 20,418,768 395,648 53,809,573 243,518 195,716 252,749 200,078 50,391,019 125,345 218,647 204,802 821,600 47,811,694 120,061 117,831 170,900 54,897,204 51,139,891 49,042,086 42,620,603 8,516,640 512,931 535,562 11,438,000 90,131 68,209,617 7,176,283 559,801 477,292 9,344,839 0 60,841,962 7,344,751 426,500 265,636 7,962,659 0 63,713,867 85,767,832 76,841,508 535,666 1,540 303,619 0 264,884 0 537,206 303,619 264,884 ENVIRONMENTAL QUALITY LICENSES AND PERMITS INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL ENVIRONMENTAL QUALITY HEALTH LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL HEALTH REGIONAL FLOOD CONTROL DISTRICT TAXES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL REGIONAL FLOOD CONTROL DISTRICT TRANSPORTATION LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL TRANSPORTATION OTHER SPECIAL REVENUE FUNDS AND GRANTS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL OTHER SPECIAL REVENUE FUNDS AND GRANTS IMPROVEMENT DISTRICTS SPECIAL ASSESSMENT INTEREST TOTAL IMPROVEMENT DISTRICTS 8-9 SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2009/2010 - 2011/2012 Actual 2009/2010 SOURCES OF REVENUE Revised 2010/2011 Adopted 2011/2012 SOLID WASTE MANAGEMENT INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL SOLID WASTE MANAGEMENT 1,042,719 3,338,799 35,869 39,941 1,050,000 3,072,500 30,000 33,500 1,050,000 3,151,400 10,000 35,600 4,457,328 4,186,000 4,247,000 26,218,571 463,043 743,453 287,348 237,438 28,424,891 407,780 600,000 271,000 320,000 29,044,489 435,000 600,000 51,000 320,000 27,949,853 30,023,671 30,450,489 1,520,929 0 59,758 718,739 1,427,441 0 60,000 308,700 1,496,700 38,700 12,000 380,800 2,299,426 1,796,141 1,928,200 221,770,765 249,652,218 228,869,089 69,324,973 77,755 936,299 68,771,301 7,500 1,000,000 65,603,403 0 0 70,339,027 69,778,801 65,603,403 31,105,975 4,380,520 1,169,998 430,886 815,527 67,260,836 6,665,200 0 404,342 0 49,384,375 3,655,905 0 937,000 0 37,902,906 74,330,378 53,977,280 4,223,795 205,234,272 506,182 2,732,486 5,002,190 201,389,095 672,360 135,128 0 61,013,127 31,345 17,000 212,696,735 207,198,773 61,061,472 5,051,795 9,454 833,899 35,627 145,045 5,148,436 120,368 905,771 30,000 286,668 4,776,070 76,782 876,046 10,009 209,321 6,075,820 6,491,243 5,948,228 COUNTY FREE LIBRARY TAXES INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL COUNTY FREE LIBRARY STADIUM DISTRICT INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL STADIUM DISTRICT TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND TAXES INTERGOVERNMENTAL INTEREST TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS MEDICAL SERVICES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL MEDICAL SERVICES DEVELOPMENT SERVICES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL DEVELOPMENT SERVICES 8-10 SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2009/2010 - 2011/2012 SOURCES OF REVENUE Actual 2009/2010 Revised 2010/2011 Adopted 2011/2012 19,800 2,054,277 127,811,100 29,694 688,534 96,161 7,319,280 18,000 0 150,124,993 15,000 373,371 0 10,000,000 18,600 0 159,899,483 24,262 399,208 82,000 6,000,000 138,018,846 160,531,364 166,423,553 160,285 28,136 1,838,934 195,180 40,824 1,923,660 244,380 20,000 1,834,720 REGIONAL WASTEWATER RECLAMATION LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REGIONAL WASTEWATER RECLAMATION PARKING GARAGES CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL PARKING GARAGES 2,027,355 2,159,664 2,099,100 TOTAL ENTERPRISE FUNDS 358,818,756 376,381,044 235,532,353 1,178,574,271 1,245,690,388 1,044,229,924 1,106,109 14,324,657 233,505 479,138 0 975,000 12,304,462 250,000 188,000 50,000 975,000 14,724,462 100,000 355,000 50,000 16,143,409 13,767,462 16,204,462 1,131,243 1,997 0 970,000 2,000 5,000 988,000 2,000 0 1,133,240 977,000 990,000 35,017 19,343,442 550,356 56,266 0 21,272,325 700,000 17,400 0 19,035,648 521,602 17,400 19,985,081 21,989,725 19,574,650 4,495,247 51,859 93,620 4,466,524 0 62,005 4,749,474 9,602 77,740 4,640,726 4,528,529 4,836,816 41,902,456 41,262,716 41,605,928 1,220,476,727 1,286,953,104 1,085,835,852 TOTAL REVENUES THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS FLEET SERVICES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL FLEET SERVICES GRAPHIC SERVICES PRODUCTION CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL RISK MANAGEMENT TELECOMMUNICATIONS CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL TELECOMMUNICATIONS TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-11 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2009/2010 - 2011/2012 ACTUAL EXPENDITURES/ EXPENSES 2009/2010 REVISED EXPENDITURES/ EXPENSES 2010/2011 ADOPTED EXPENDITURES/ EXPENSES 2011/2012 ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COMMUNICATIONS OFFICE COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL OFC OF EMERG MGMT & HOMELAND SECURITY PROCUREMENT RECORDER TREASURER 7,897,457 1,680,419 1,106,886 530,129 1,519,930 3,174,912 7,108,720 2,819,016 2,490,245 8,519,101 123,358,641 0 2,154,388 3,583,185 2,059,685 8,361,835 1,887,300 1,244,348 460,849 1,797,318 7,097,383 6,613,285 2,738,675 2,665,837 11,061,314 192,510,549 0 2,124,151 4,712,971 3,055,238 8,454,706 1,922,807 1,247,509 860,907 1,496,062 3,985,431 6,648,530 3,116,858 2,677,009 8,333,441 184,500,259 1,611,892 2,181,007 4,223,311 2,961,358 TOTAL COUNTY ADMINISTRATION 168,002,714 246,331,053 234,221,087 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 10,943,483 990,300 27,726,229 15,562,437 600,807 488,429 7,434,838 31,774,768 13,581,079 2,509,499 126,330,377 41,825,650 11,478,950 1,038,444 30,702,641 16,255,831 685,337 512,439 8,503,448 32,032,953 12,544,945 2,414,054 134,844,342 44,134,024 11,373,431 1,086,631 32,502,234 16,627,845 745,608 523,913 8,611,556 32,403,953 11,422,879 2,465,170 134,069,224 45,428,608 TOTAL JUSTICE & LAW ENFORCEMENT 279,767,896 295,147,408 297,261,052 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT 514,622 9,906,171 29,344,079 30,797,806 1,476,499 1,420,373 5,734,859 4,293,037 530,760 27,594,361 27,545,533 34,808,638 1,359,496 1,527,201 5,808,406 4,348,162 528,265 22,439,467 24,854,190 32,212,596 1,473,706 1,517,165 5,182,406 4,282,940 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 83,487,446 103,522,557 92,490,735 HEALTH INSTITUTIONAL HEALTH OFC OF EMERG MGMT & HOMELAND SECURITY PIMA HEALTH SYSTEM & SERVICES 26,812,332 87,089,086 111,636 204,799,982 36,270,251 94,403,354 2,598,240 206,833,679 32,678,592 100,824,913 0 69,926,412 TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 318,813,036 340,105,524 203,429,917 162,050,669 7,944,804 2,994,319 17,086,974 15,107,990 0 198,701,642 6,842,693 3,132,328 21,630,277 14,760,890 0 221,159,460 6,674,435 3,138,951 19,286,188 15,178,908 263,850 FUNCTIONAL AREA/SUPER DEPT. COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT COMMUNITY & ECONOMIC DEVELOPMENT OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION OFFICE OF SUSTAINABILITY & CONSERVATION 8-12 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2009/2010 - 2011/2012 ACTUAL EXPENDITURES/ EXPENSES 2009/2010 REVISED EXPENDITURES/ EXPENSES 2010/2011 ADOPTED EXPENDITURES/ EXPENSES 2011/2012 PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT REGIONAL WASTEWATER RECLAMATION SOLID WASTE MANAGEMENT TRANSPORTATION 52,476 10,413,509 111,065,100 5,636,543 34,214,095 90,772 12,227,360 145,308,630 6,783,000 37,312,935 0 12,043,950 154,053,548 6,447,000 36,753,241 TOTAL PUBLIC WORKS 366,566,479 446,790,527 474,999,531 1,216,637,571 1,431,897,069 1,302,402,322 FUNCTIONAL AREA/SUPER DEPT. TOTAL ALL FUNCTIONAL AREAS Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT TELECOMMUNICATIONS FLEET SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 1,016,073 965,972 933,485 17,157,169 20,436,398 19,057,356 4,258,509 4,850,064 4,799,147 14,722,731 15,747,201 16,994,645 37,154,482 41,999,635 41,784,633 1,253,792,053 1,473,896,704 1,344,186,955 Note 1: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Graphic Services Production Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary by Program on page 10-32. Note 2: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Risk Management Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary by Program on page 10-32. Note 3: The Information Technology totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Telecommunications Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Information Technology Department Summary by Program on page 10-58. 8-13 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF REVENUES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2009/2010 - 2011/2012 ACTUAL REVENUES 2009/2010 FUNCTIONAL AREA/SUPER DEPT. REVISED REVENUES 2010/2011 ADOPTED REVENUES 2011/2012 COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COMMUNICATIONS OFFICE COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL OFC OF EMERG MGMT & HOMELAND SECURITY PROCUREMENT RECORDER TREASURER 4,762 0 4,348 148,523 15,540 2,097,457 33,275 1,291,375 15,493 756,162 519,412,375 0 4,171 4,130,419 107,709 3,000 0 2,100 125,700 0 2,389,291 21,600 997,600 1,500 417,812 506,520,401 0 3,000 3,140,325 107,650 3,000 0 2,100 110,500 0 1,459,291 31,000 1,355,858 1,500 502,166 495,483,709 1,098,818 3,000 3,328,960 97,650 TOTAL COUNTY ADMINISTRATION 528,021,609 513,729,979 503,477,552 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 4,946,744 379,039 11,838,741 418,648 277,709 467,921 7,478,837 10,709,996 4,247,883 709,536 19,007,647 14,620,728 3,778,174 361,390 10,173,865 376,250 253,130 366,303 6,845,453 10,092,387 4,923,490 711,131 24,522,873 14,124,001 3,777,174 361,390 10,877,830 410,776 257,855 404,530 6,949,945 10,307,908 2,695,264 711,131 19,428,429 14,177,574 TOTAL JUSTICE & LAW ENFORCEMENT 75,103,429 76,528,447 70,359,806 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT 40 5,171,416 22,751,722 27,949,853 1,139,591 172,603 4,386,804 2,299,426 0 22,254,061 21,664,626 30,023,671 1,039,438 165,570 4,600,278 1,796,141 0 17,567,036 18,906,048 30,450,489 1,132,734 132,250 3,943,249 1,928,200 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 63,871,455 81,543,785 74,060,006 HEALTH INSTITUTIONAL HEALTH OFC OF EMERG MGMT & HOMELAND SECURITY PIMA HEALTH SYSTEM & SERVICES 18,231,712 3,129,573 31,406 212,696,735 27,532,100 4,738,921 2,049,222 207,198,773 24,082,945 103,676 0 61,061,472 TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 234,089,426 241,519,016 85,248,093 37,902,906 6,075,820 2,862,927 7,434,443 1,798,042 701 24,040,135 74,330,378 6,491,243 2,717,673 9,182,769 1,318,400 0 22,471,443 53,977,280 5,948,228 2,687,161 6,808,591 1,531,800 0 20,418,768 JUSTICE & LAW ENFORCEMENT COMMUNITY & ECONOMIC DEVELOPMENT OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT 8-14 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF REVENUES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2009/2010 - 2011/2012 ACTUAL REVENUES 2009/2010 FUNCTIONAL AREA/SUPER DEPT. REVISED REVENUES 2010/2011 ADOPTED REVENUES 2011/2012 REGIONAL WASTEWATER RECLAMATION SOLID WASTE MANAGEMENT TRANSPORTATION 138,018,846 4,457,328 54,897,204 160,531,364 4,186,000 51,139,891 166,423,553 4,247,000 49,042,086 TOTAL PUBLIC WORKS 277,488,352 332,369,161 311,084,467 1,178,574,271 1,245,690,388 1,044,229,924 TOTAL ALL FUNCTIONAL AREAS Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT TELECOMMUNICATIONS FLEET SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 1,133,240 977,000 990,000 19,985,081 21,989,725 19,574,650 4,640,726 4,528,529 4,836,816 16,143,409 13,767,462 16,204,462 41,902,456 41,262,716 41,605,928 1,220,476,727 1,286,953,104 1,085,835,852 Note 1: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Graphic Services Production Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary by Program on page 10-32. Note 2: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Risk Management Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary by Program on page 10-32. Note 3: The Information Technology totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Telecommunications Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Information Technology Department Summary by Program on page 10-58. 8-15 Pima County FY2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES GENERAL FUND ASSESSOR BOARD OF SUPERVISORS CLERK OF SUPERIOR COURT CLERK OF THE BOARD COMMUNICATIONS OFFICE COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SERVICES CONSTABLES CONTINGENCY CONTRACT ATTORNEYS COUNTY ADMINISTRATOR COUNTY ATTORNEY ELECTIONS FACILITIES MANAGEMENT FINANCE FORENSIC SCIENCE CENTER GENERAL GOVERNMENT REVENUES HUMAN RESOURCES INDIGENT DEFENSE INFORMATION TECHNOLOGY INSTITUTIONAL HEALTH JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT KINO SPORTS COMPLEX NATURAL RESOURCES, PARKS & RECREATION NON DEPARTMENTAL OFC OF EMERG MGMT & HOMELAND SECURITY OFFICE OF CHILDREN'S COUNSEL OFFICE OF COURT APPOINTED COUNSEL OFFICE OF SUSTAINABILITY & CONSERVATION PHOTO TRAFFIC ENFORCEMENT PROCUREMENT PUBLIC FIDUCIARY PUBLIC WORKS ADMINISTRATION RECORDER SCHOOL SUPERINTENDENT SHERIFF SUPERIOR COURT SUPERIOR COURT MANDATED SERVICES TREASURER TOTAL GENERAL FUND 7,622,357 1,710,177 9,341,196 957,176 804,483 322,844 968,246 2,560,100 937,628 158,202 35,359 208,501 27,694 20,400 9,838 30,920 130,542 14,391 1,217,761 18,091,879 1,753,664 7,143,917 5,740,410 2,362,962 57,675 313,762 213,259 882,328 119,865 52,439 2,421,022 14,742,272 5,184,927 2,558,944 512,980 447,518 5,757,655 19,862,286 717,511 10,595,561 26,100 272,357 786,954 554,014 186,092 293,280 2,126,644 2,162,093 25,700 147,005 706,797 65,308 16,200 7,805 119,258 489,100 86,500 1,035,967 5,500 13,877 17,453 7,226 13,900 1,519,819 981,341 97,077,804 25,174,140 2,001,289 10,525 14,530 31,400 24,150 14,010 6,248,420 589,752 7,840 87,551 664,147 177,271 638,058 262,639 36,024 191,983 3,687,345 2,940,932 134,612 170,000 8,270,611 220,626 1,096,396 852,308 8,709,484 704,826 336,495 705,000 224,037 1,025,159 2,085,517 98,190,714 140,245 29,975 778,700 2,058,761 664,154 2,925,180 12,658,393 226,840 83,882 22,994 63,858 1,380,965 43,838 288,547 (31,400) 1,003,741 538,955 18,400,544 2,389,463 1,815,685 366,702 257,497,403 12,060,949 177,174,206 10,000 3,600 6,000 37,500 44,118,540 42,000 37,600 4,004 6,250 17,456 356,200 9,947 35,000 49,000 17,200 10,000 5,500 5,100 150,000 792,357 44,128,540 8,454,706 1,922,807 10,187,755 1,247,509 860,907 528,265 4,692,511 5,669,074 1,086,631 44,288,540 8,270,611 1,496,062 19,502,037 2,819,231 16,777,729 6,602,701 2,755,900 705,000 2,677,009 15,931,892 8,333,441 100,824,913 669,425 485,298 6,655,613 22,445,147 1,517,165 14,573,908 12,699,993 513,074 893,789 584,234 263,850 1,674,245 2,181,007 2,465,170 2,547,710 1,539,406 121,876,768 28,153,355 1,823,525 2,455,542 491,653,455 SPECIAL REVENUE FUNDS EMPLOYMENT AND TRAINING EMPLOYMENT & TRAINING PIMA VOCATIONAL HIGH SCHOOL 2,787,448 889,025 50,338 15,218,422 29,850 142,283 63,250 4,500 18,119,458 1,065,658 EMPLOYMENT AND TRAINING 3,676,473 80,188 15,360,705 67,750 19,185,116 1,746,826 537,890 26,135 25,648 98,000 2,380,840 758,111 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS 8-16 607,879 96,573 Pima County FY2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS ENVIRONMENTAL QUALITY SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY 2,284,716 51,783 704,452 98,000 OTHER TOTAL EXPENDITURES 3,138,951 REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT 7,182,979 154,170 4,662,601 44,200 12,043,950 REGIONAL FLOOD CONTROL DISTRICT 7,182,979 154,170 4,662,601 44,200 12,043,950 12,723,363 7,720,687 1,157,821 438,959 2,795,349 7,787,089 23,900 31,424 16,700,433 15,978,159 20,444,050 1,596,780 10,582,438 55,324 32,678,592 TRANSPORTATION TRANSPORTATION 16,801,139 2,124,746 17,583,446 243,910 36,753,241 TRANSPORTATION 16,801,139 2,124,746 17,583,446 243,910 36,753,241 HEALTH HEALTH HEALTH GRANTS HEALTH OTHER SPECIAL REVENUE FUNDS CO ATTY BAD CHECK PROGRAM CO ATTY CONSUMER PROTECTION CO ATTY EMPLOYER SANCTIONS CO ATTY FILL THE GAP CO ATTY VICTIM RESTITUTION CO ATTY VICTIM WITNESS COMP COC CHILD SUPPORT INCENTIVE COC DOCUMENT STORAGE & RETRIEVAL COC LOCAL COURT AUTOMATION FUND COC SPOUSAL MAINTENANCE ENFORCEMENT COC TIME PAY FEES COMMUNITY DEVELOPMENT GRANTS COUNTY ATTORNEY GRANTS COUNTY LAW ENFORCEMENT ANTIRACKETEERING COURT AUTOMATION FUND COURTS FILL THE GAP ECONOMIC DEVELOPMENT & TOURISM ELECTIONS GRANTS EMERG MGMT/HOMELAND SECURITY GRANTS EMPLOYEE BENEFIT LIABILITY FUND FACILITIES MANAGEMENT GRANTS FACILITIES RENEWAL FUND FORENSIC SCIENCE CENTER GRANTS HOUSING TRUST FUND IMPROVEMENT DISTRICTS FORMATION FUND INDIGENT DEFENSE FILL THE GAP JC AJO COURT AUTOMATION FUND JC AJO FARE SPECIAL REVENUE JC AJO TIME PAY FEES JC GV COURT AUTOMATION FUND JC GV FARE SPECIAL REVENUE JC GV PHOTO TRAFFIC ENFORCEMENT JC GV TIME PAY FEES JC TUCSON FARE SPECIAL REV JC TUCSON PROBATION FEE JC TUCSON TIME PAY FEES JUSTICE COURTS TUCSON GRANTS JUVENILE TITLE IV-E JUVENILE COURT GRANTS JUVENILE PROBATION SERVICES LEGAL DEFENDER TRAINING FUND NEIGHBORHOOD CONSERVATION PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS 336,192 33,275 207,181 643,512 69,100 49,522 69,621 132,683 37,341 18,909 1,126,529 4,324,963 1,429,117 70,000 1,082,959 298,931 642,201 1,000,000 6,000 8,460 1,550 2,000 363,584 500 29,000 35,883 2,000 300 1,000 1,000 367,500 16,000 5,500 30,950 16,195,317 76,130 911,511 613,523 3,697,189 55,000 1,000,000 16,143 200,596 21,984 1,152,791 25,000 122,428 334,189 305,000 154,100 7,400 95,800 124,600 100,000 1,141,200 50,000 715,100 347,004 100,000 13,954 45,829 46,832 56,510 5,400 2,000 500 2,000 519,721 12,750 4,800 12,750 16,750 500 9,565 3,000 30,000 10,000 30,425 54,800 326,839 123,225 40,878 5,474,063 247,710 5,800 135,970 500 80,000 9,028 13,500 4,011,676 26,165 26,000 2,544 286,760 85,000 295,000 8-17 225,000 398,702 33,275 215,641 645,062 2,000 432,684 49,522 437,621 482,683 37,341 178,509 17,360,196 5,408,404 5,864,429 1,225,000 1,299,698 1,473,706 1,166,200 1,098,818 1,000,000 50,000 715,100 360,958 100,000 45,829 601,953 22,750 4,800 48,633 20,750 1,300 12,565 4,000 30,425 54,800 406,839 132,253 60,178 9,624,253 274,375 26,000 286,760 85,000 520,000 Pima County FY2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS PHOTO TRAFFIC ENFORCEMENT PHS TRANSITION PROPERTY TAX STABILIZATION FUND PUBLIC DEFENDER TRAINING FUND RECORDER DOC STORAGE & RETRIEVAL SCHOOL RESERVE FUND SHERIFF CNA ANTIRACKETEERING FUND SHERIFF COMMISSARY OPERATIONS SHERIFF CRIMINAL JUSTICE ENHANCEMENT SHERIFF FEDERAL RICO FUND SHERIFF GRANTS SHERIFF INMATE WELFARE FUND SHERIFF STATE RICO FUND SUPERIOR COURT CHILD SUPPORT VISITATION SUPERIOR COURT CONCILIATION SUPERIOR COURT COUNTY LAW LIBRARY SUPERIOR COURT GRANTS SUPERIOR COURT PROBATE SUPERIOR COURT PROBATION SERVICES SUPERIOR CRT LOCAL COURT AUTOMATION FUND TAXPAYER INFORMATION FUND OTHER SPECIAL REVENUE FUNDS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY 106,626 700,151 105,250 700,000 200,000 2,771,732 112,527 558,666 188,000 622,213 62,000 325,075 9,563 8,565,377 1,881,538 32,746,513 8,750 100,000 78,375 68,000 516,200 3,643,000 200,000 49,000 200,000 500,000 1,420,197 959,000 500,000 162,000 278,200 2,650 873,058 19,260 592,346 450,000 173,951 3,900,432 41,097,368 162,000 100,000 3,633,334 100,000 200,000 253,490 TOTAL EXPENDITURES 106,626 2,596,685 2,596,685 22,376,589 22,376,589 68,000 192,000 1,675,601 3,643,000 200,000 749,000 500,000 500,000 8,383,929 1,359,527 500,000 162,000 962,413 327,725 9,447,998 19,260 2,482,634 750,000 505,816 OTHER 6,419,468 25,452,034 109,615,815 SOLID WASTE MANAGEMENT SOLID WASTE MANAGEMENT TIRE FUND 1,719,643 101,966 341,044 1,100 3,004,313 1,178,934 100,000 5,065,000 1,382,000 SOLID WASTE MANAGEMENT 1,821,609 342,144 4,183,247 100,000 6,447,000 COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS 18,123,283 47,129 5,774,890 90,000 7,824,423 42,871 310,000 32,032,596 180,000 18,170,412 5,864,890 7,867,294 310,000 32,212,596 STADIUM DISTRICT STADIUM DISTRICT 1,832,437 468,200 1,813,803 168,500 4,282,940 STADIUM DISTRICT 1,832,437 468,200 1,813,803 168,500 4,282,940 COUNTY FREE LIBRARY IMPROVEMENT DISTRICTS IMPROVEMENT DISTRICTS 9,243 9,243 IMPROVEMENT DISTRICTS 9,243 9,243 7,507,152 25,461,277 256,367,444 100,824,209 100,824,209 100,824,209 100,824,209 TOTAL SPECIAL REVENUE FUNDS 104,960,328 14,583,333 103,855,354 DEBT SERVICE FUND DEBT SERVICE TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS FUNDS 3,750 (3,750) 221,159,460 221,159,460 3,750 (3,750) 221,159,460 221,159,460 ENTERPRISE FUNDS DEVELOPMENT SERVICES DEVELOPMENT SERVICES 5,307,878 8-18 22,888 1,343,669 6,674,435 Pima County FY2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS DEVELOPMENT SERVICES MEDICAL SERVICES PIMA HEALTH SYSTEM & SERVICES SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY 5,307,878 22,888 OTHER TOTAL EXPENDITURES 1,343,669 0 6,674,435 15,646,226 1,608,411 52,662,775 9,000 69,926,412 MEDICAL SERVICES 15,646,226 1,608,411 52,662,775 9,000 69,926,412 PARKING GARAGES PARKING GARAGES 344,704 30,725 1,367,930 PARKING GARAGES 344,704 30,725 1,367,930 REGIONAL WASTEWATER RECLAMATION REGIONAL WASTEWATER RECLAMATION WASTEWATER SYSTEM DEVELOPMENT FUND REGIONAL WASTEWATER RECLAMATION TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES 1,743,359 0 1,743,359 36,030,705 8,458,682 59,172,264 322,000 306,340 49,763,557 153,731,548 322,000 36,030,705 8,458,682 59,494,264 306,340 49,763,557 154,053,548 57,329,513 10,120,706 114,868,638 315,340 49,763,557 232,397,754 419,787,244 36,768,738 395,894,448 229,774,309 220,177,583 1,302,402,322 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS FLEET SERVICES GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT TELECOMMUNICATIONS 3,508,236 580,349 2,222,579 1,580,501 7,155,772 6,308,887 177,450 175,686 666,270 16,168,507 274,124 2,939,722 21,750 4,800 16,994,645 933,485 19,057,356 4,799,147 TOTAL INTERNAL SERVICE FUNDS 7,891,665 8,273,616 25,592,802 26,550 41,784,633 TOTAL ALL FUNDS 427,678,909 45,042,354 421,487,250 229,800,859 220,177,583 1,344,186,955 8-19 Pima County FY 2011/2012 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2009/2010 - 2011/2012 ADOPTED REVISED ADOPTED 2009/2010 2010/2011 2011/2012 ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COMMUNICATIONS OFFICE COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY OFC OF EMERG MGMT & HOMELAND SECURITY PROCUREMENT RECORDER TREASURER 160.5 24.0 17.0 6.0 17.8 17.0 99.0 27.0 37.0 105.0 0.0 31.8 50.3 40.0 160.5 24.0 16.0 5.5 17.8 16.0 212.1 27.0 51.1 177.0 0.0 30.8 61.8 38.6 155.0 23.4 16.0 10.4 11.8 16.0 198.9 27.5 49.1 150.0 11.4 30.6 45.0 38.5 TOTAL COUNTY ADMINISTRATION 632.4 838.2 783.6 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT 6.6 25.6 159.0 383.7 2.9 20.2 14.0 30.7 4.0 30.4 155.5 387.5 3.1 19.0 14.5 31.2 4.0 32.6 141.1 388.1 3.0 15.8 14.0 33.1 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 642.7 645.2 631.7 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 217.5 13.0 448.3 208.0 10.6 9.5 139.1 541.6 9.2 38.3 1,412.2 672.5 212.6 13.0 457.6 202.8 10.6 11.5 135.0 530.6 14.6 35.5 1,413.2 667.6 212.0 13.0 467.9 206.7 11.6 11.5 136.0 525.4 21.1 35.5 1,418.2 666.9 TOTAL JUSTICE & LAW ENFORCEMENT 3,719.8 3,704.6 3,725.8 390.6 30.0 0.0 680.5 367.0 31.0 11.0 586.4 381.3 30.3 0.0 256.4 1,101.1 995.4 668.0 FUNCTIONAL AREA/SUPER DEPARTMENT COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT OFFICE OF MEDICAL AND HEALTH SERVICES HEALTH INSTITUTIONAL HEALTH OFC OF EMERG MGMT & HOMELAND SECURITY PIMA HEALTH SYSTEM & SERVICES TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 8-20 Pima County FY 2011/2012 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2009/2010 - 2011/2012 ADOPTED REVISED ADOPTED 2009/2010 2010/2011 2011/2012 9.5 71.2 43.9 173.0 251.3 0.0 34.0 70.3 580.0 34.5 354.1 4.0 65.8 35.2 168.0 236.2 0.0 30.0 70.3 519.7 33.5 295.6 5.0 65.1 36.0 168.0 230.1 11.5 23.0 67.3 511.8 28.5 294.7 TOTAL PUBLIC WORKS 1,621.8 1,458.3 1,441.0 TOTAL FUNCTIONAL AREAS 7,717.8 7,641.7 7,250.1 FLEET SERVICES GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT TELECOMMUNICATIONS 62.7 9.6 24.5 23.0 54.0 10.1 24.5 23.0 55.0 10.6 24.5 22.0 TOTAL INTERNAL SERVICE FUNDS 119.8 111.6 112.1 7,837.6 7,753.3 7,362.2 FUNCTIONAL AREA/SUPER DEPARTMENT PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION OFFICE OF SUSTAINABILITY & CONSERVATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT REGIONAL WASTEWATER RECLAMATION SOLID WASTE MANAGEMENT TRANSPORTATION INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 8-21 This page intentionally left blank. 8-22 Pima County FY 2011/2012 Adopted Budget REVENUE SOURCES The following section provides information regarding various revenues earned by the County. Information shown at the fund level may contain numbers for multiple departments within the fund, including grants. Information regarding revenues for a specific department is included in the individual department analysis in each of the functional area sections. Revenues are provided for a five-year period beginning with fiscal year 2007/2008 and ending with fiscal year 2011/2012. Revenues for fiscal years 2007/2008, 2008/2009, and 2009/2010 are based on audited actuals. Revenues for fiscal year 2010/2011 are based on the Revised Budget. Fiscal year 2011/2012 revenues are from the Adopted Budget. A summary of the total budgeted fiscal year 2011/2012 revenue by fund is shown below, and a Summary of Revenue by Fund, Department, and Category is provided on pages 9-27 through 9-32. Total Revenue General Fund ........................................................................................................... $ 460,247,799 Capital Projects ........................................................................................................ 53,977,280 County Free Library ................................................................................................. 30,450,489 Debt Service ............................................................................................................ 65,603,403 Development Services ............................................................................................. 5,948,228 Economic Development & Tourism ......................................................................... 1,132,734 Employment & Training ........................................................................................... 18,906,048 Environmental Quality .............................................................................................. 2,687,161 Fleet Services .......................................................................................................... 16,204,462 Graphic Services Production ................................................................................... 990,000 Health ...................................................................................................................... 24,082,945 Improvement Districts .............................................................................................. 264,884 Other Special Revenue Funds ................................................................................. 75,708,774 Parking Garages ...................................................................................................... 2,099,100 Pima Health System & Services .............................................................................. 61,061,472 Regional Flood Control District ................................................................................ 20,418,768 Regional Wastewater Reclamation .......................................................................... 166,423,553 Risk Management .................................................................................................... 19,574,650 Solid Waste Management ........................................................................................ 4,247,000 Stadium District ........................................................................................................ 1,928,200 Telecommunications ................................................................................................ 4,836,816 Transportation .......................................................................................................... 49,042,086 9-1 Pima County FY 2011/2012 Adopted Budget GENERAL FUND Tax UHYHQXHV DUH GHULYHG IURP SULPDU\ WD[ OHYLHV RQ UHDO DQG 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ima County FY 2011/2012 Adopted Budget 3KRWR 7UDIILF (QIRUFHPHQW 'HSDUWPHQW FRXUW IHHV GHFUHDVH  GXH WR IHZHU WUDIILF FLWDWLRQV EHLQJ LVVXHG -XVWLFH &RXUWV IHH UHYHQXHV LQFUHDVH  ZLWK PRUH FLYLO ILOLQJV KLJKHU IHHV ZLWK 3KRWR 7UDIILF (QIRUFHPHQWDQGLQFUHDVHGXVDJHRIGHIHQVLYHGULYLQJSURJUDPVLQOLHXRISD\LQJWUDIILFFLWDWLRQV ,QWHUGHSDUWPHQWDO FKDUJHV GHFOLQH  IRU WKH &RPPXQLFDWLRQ 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DQG WKH 6KHULII ZLWK D  LQFUHDVH LQ UHVWLWXWLRQ UHYHQXHV IURP DUUHVWHHV .LQR 6SRUWV &RPSOH[ UHYHQXH LQFUHDVHV  DVUHLPEXUVHPHQWIRUSURYLGLQJODQGVFDSLQJVHUYLFHVWRRWKHU&RXQW\GHSDUWPHQWV 0RUH GHWDLOHG LQIRUPDWLRQ RQ WKH FKDQJHV LQ UHYHQXH IRU HDFK GHSDUWPHQW LV DYDLODEOH LQ WKH 6XPPDU\ RI 5HYHQXH%\)XQG'HSDUWPHQWDQG&DWHJRU\SURYLGHGRQpages 9-27 through 9-32. 1RWH2WKHUIXQGLQJVRXUFHVLQFOXGHRSHUDWLQJWUDQVIHUVLQRI Revenue Object FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 Taxes 268,492,467 281,748,647 304,440,927 301,397,635 287,132,878 2,970,600 2,746,957 2,738,340 2,463,032 2,612,500 Intergovernmental 148,158,077 131,966,325 128,926,959 122,016,410 123,412,475 Charges for Svcs 32,307,052 35,329,711 40,355,972 36,590,770 36,554,254 Fines and Forfeits 5,019,877 4,720,314 7,010,958 7,681,832 5,793,193 Interest 3,343,184 1,083,732 1,198,087 871,336 469,611 Miscellaneous 8,314,448 7,470,076 5,071,574 4,526,932 4,272,888 Total Revenue 468,605,705 465,065,762 489,742,817 475,547,947 460,247,799 Licenses & Permits 9-3 Pima County FY 2011/2012 Adopted Budget CAPITAL PROJECTS FUND Capital Projects Fund Intergovernmental revenues consist of $34,172,573 in reimbursements from the Regional Transportation Authority funded by a half-cent excise tax approved by voters in May 2006; $6,879,388 in state highway funds, transportation enhancement program funds, grants, and reimbursements. Federal revenue of $5,499,498 comes primarily from Public Safety Interoperable Communications grant, federal surface transportation program, and special appropriations. An additional $2,832,916 is available as part of the American Recovery and Reinvestment Act (ARRA) of 2009. The decrease of $17,876,461 consists of $9,141,898 from the Regional Transportation Authority, $4,779,218 from reduced federal funding, $4,316,204 from state reduced funding and is partially offset by $360,859 from stimulus funding. Fiscal Year 2011/2012 Charges for Services 6.77% Misc 1.74% Intergov't 91.49% Charges for Services represent impact of fees collected for new development and contributions from developers and other outside sources. Interest earnings are not budgeted due to a reduced small cash balance and lower interest rates in the Local Government Investment Pool. Miscellaneous revenues are from private contributions. Memo Revenue in fiscal year 2009/10 is for the sale of the Malcolmson property. Note: Other funding sources include general obligation bond proceeds of $60,000,000, transportation bond proceeds of $6,000,000, and certificates of participation proceeds of $37,000,000. Total operating transfers of $26,048,639 consist of $14,005,988 from the Regional Flood Control District, $2,330,298 from the Facilities Renewal Fund, $2,057,359 from the General Fund, $5,700,000 from the Transportation department, $1,445,000 from the Information Technology department, $176,717 from the Indigent Defense Fill the Gap Fund, $128,476 from the Development Services department, $128,000 from the Health department, $71,250 from the Risk Management department and $5,551 from the Regional Wastewater Reclamation Fund. Revenue Object FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 17,022,948 25,036,741 31,105,975 67,260,836 49,384,375 Charges for Services 8,839,064 3,651,870 4,380,520 6,665,200 3,655,905 Interest 4,812,517 2,634,977 1,169,998 Miscellaneous 3,166,659 323,035 430,886 404,342 937,000 74,330,378 53,977,280 Intergovernmental Memo Revenue Total Revenue 815,527 33,841,188 31,646,623 9-4 37,902,906 Pima County FY 2011/2012 Adopted Budget COUNTY FREE LIBRARY Special Revenue Fund Tax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iscal Year 2011/2012 ,QWHUJRY W  )LQHVDQG )RUIHLWV  ,QWHUHVW  0LVF  Intergovernmental UHYHQXHV FRQVLVW RI  LQ IHGHUDO DQG VWDWH JUDQWV IRU YDULRXV 7D[HV  OLEUDU\ SURMHFWV  IURP DQ LQWHUJRYHUQPHQWDO DJUHHPHQW ZLWK WKH WRZQ RI 2UR 9DOOH\ IRU UHLPEXUVHPHQW RI WKH FRVWV RI RSHUDWLQJ WKH 2UR 9DOOH\ OLEUDU\ DQG  IRU YDULRXV H[SHQVHUHLPEXUVHPHQWVIURPWKHFLW\RI7XFVRQ Fines and ForfeitsUHSUHVHQWOLEUDU\ILQHV Interest UHYHQXHV UHSUHVHQW LQWHUHVW IURP WKH 7UHDVXUHU¶V FRPPLQJOHG LQWHUHVW GLVWULEXWLRQ 7KH GHFUHDVH IURPILVFDO\HDULVGXHWRORZHUH[SHFWHGLQWHUHVWUDWHV Miscellaneous UHYHQXHVUHSUHVHQWFROOHFWLRQVGRQDWLRQVDQGQRQJRYHUQPHQWJUDQWV Revenue Object FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 32,275,806 32,124,371 26,218,571 28,424,891 29,044,489 Intergovernmental 4,420,611 2,421,797 463,043 407,780 435,000 Fines and Forfeits 690,352 739,686 743,453 600,000 600,000 Interest 735,232 372,968 287,348 271,000 51,000 Miscellaneous 981,562 366,278 237,438 320,000 320,000 Total Revenue 39,103,563 36,025,100 27,949,853 30,023,671 30,450,489 Taxes 9-5 Pima County FY 2011/2012 Adopted Budget DEBT SERVICE Debt Service Fund Tax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iscal Year 2011/2012 Intergovernmental UHYHQXHV DUH GHULYHG IURP IHGHUDO VWDWH DQG FLW\ LQ OLHX SD\PHQWV Interest HDUQLQJV DUH IURP *RYHUQPHQW,QYHVWPHQW3RRO WKH 7D[HV  /RFDO MiscellaneousUHYHQXHLQILVFDO\HDULVIURPWKHVDOHRIODQGKHOGE\WKHVWDWHXQGHUWD[GHHG 1RWH 2WKHU IXQGLQJ VRXUFHV LQFOXGH RSHUDWLQJ WUDQVIHUV LQ IURP &RXQW\ )UHH /LEUDU\ RI  ' 'HYHORSPHQW O W 6HUYLFHV 6 L RII    )OHHW )O W 6HUYLFHV 6 L RII    *HQHUDO * O )XQG ) G RII     *UDSKLF * KL 6HUYLFHV RI  +HDOWK RI  3DUNLQJ *DUDJHV RI  3LPD +HDOWK 6\VWHP RI  5HJLRQDO )ORRG &RQWURO RI  5HJLRQDO :DVWHZDWHU 5HFODPDWLRQ RI  5LVN 0DQDJHPHQW RI  6WDGLXP 'LVWULFW RI  7HOHFRPPXQLFDWLRQV RI  DQG 7UDQVSRUWDWLRQ RI  Revenue Object Taxes Intergovernmental Interest FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 55,761,597 57,221,670 69,324,973 68,771,301 65,603,403 16,376 17,386 77,755 7,500 1,842,349 945,419 936,299 1,000,000 58,184,475 70,339,027 69,778,801 Miscellaneous 116 Total Revenue 57,620,438 9-6 65,603,403 Pima County FY 2011/2012 Adopted Budget DEVELOPMENT SERVICES Enterprise Fund Licenses and Permits includes $4,776,070 of building permit fees. The $372,366 decrease is due primarily to the continued construction slowdown. Intergovernmental includes $76,782 for a solar program coordinator from a federal grant as part of the American Recovery and Reinvestment Act. Charges for Services include $444,715 for development review fees, $318,175 for planning and zoning review fees, $108,656 for native plan and commercial kitchen review fees, and $4,500 for Green Building review fees. The $29,725 decrease is due primarily to the continued construction slowdown. Fiscal Year 2011/2012 Interest 0.17% Misc 3.52% Charges for Services 14.73% Intergov't 1.29% Licenses and Permits 80.29% Interest earnings of $10,009 are expected in fiscal year 2011/12 from the Local Government Investment Pool. A decrease in Revenue is expected due to a lower fund balance. Miscellaneous revenues come from various sources: $4,500 from employee reimbursements and other cost recovery; from enforcement of violations;; $7,385 from sale of electronic reports; y; $185,936 , , p ; $11,500 , from copies and the sale of reports, maps, and books. The decrease of $77,347 is due primarily to an end in fees for addressing services. Memo Revenue in fiscals year 2007/08 and 2008/09 was from the sale of information technology equipment. Revenue Object Licenses and Permits FY 2007/2008 5,525,304 FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 3,355,195 5,051,795 5,148,436 4,776,070 9,454 120,368 76,782 Intergovernmental Charges for Services 3,467,359 2,299,001 833,899 905,771 876,046 Interest 555,768 102,510 35,627 30,000 10,009 Miscellaneous 210,234 222,019 145,045 286,668 209,321 Memo Revenue 38,593 16,232 9,797,258 5,994,957 6,075,820 6,491,243 5,948,228 Total Revenue 9-7 Pima County FY 2011/2012 Adopted Budget ECONOMIC DEVELOPMENT & TOURISM Special Revenue Fund Intergovernmental UHYHQXHV UHSUHVHQW KRWHOPRWHO WD[HV GHVLJQDWHG IRU HFRQRPLF GHYHORSPHQW DQG WRXULVP DFWLYLWLHV 7KH LQFUHDVH RI  RYHU ILVFDO \HDU  UHIOHFWV D VOLJKW SURMHFWHG LQFUHDVH LQ KRWHO DQG PRWHORFFXSDQF\UDWHV Fiscal Year 2011/2012 0LVF  Interest HDUQLQJV RI  DUH H[SHFWHG IURP WKH 7UHDVXUHU¶V FRPPLQJOHG LQWHUHVW GLVWULEXWLRQ ZKLFK LV EDVHG RQ WKH GHSDUWPHQW V H[SHFWHG FDVK EDODQFHV GXULQJ WKH ILVFDO \HDU ,QWHUHVW  Miscellaneous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¶VV KRWHOPRWHO WD[ UDWH WR  VWDUWLQJ RQ -DQXDU\   +RWHOPRWHO WD[ UHYHQXHV DUH GLVWULEXWHG WR WRXULVP   WKH 6WDGLXP 'LVWULFW  DQGHFRQRPLFGHYHORSPHQW   1RWH 2WKHU IXQGLQJ VRXUFHV LQFOXGH DQ RSHUDWLQJ WUDQVIHU RI  IURP WKH *HQHUDO )XQG WR IXQG VHYHQRXWVLGHDJHQFLHV FY 2007/2008 FY 2008/2009 1,314,417 1,072,151 901,924 820,948 885,972 35,395 6,200 3,275 4,000 500 Miscellaneous 203,046 233,949 234,392 214,490 246,262 Total Revenue 1,552,858 1,312,300 1,139,591 1,039,438 1,132,734 Revenue Object Intergovernmental Interest 9-8 FY 2009/2010 FY 2010/2011 FY 2011/2012 Pima County FY 2011/2012 Adopted Budget EMPLOYMENT & TRAINING Special Revenue Fund Intergovernmental UHYHQXHV DUH SULPDULO\ FRPSULVHG RI IHGHUDO JUDQWV IRU HPSOR\PHQW DQG WUDLQLQJ SURJUDPV GHVLJQHG IRU ORZ LQFRPH LQGLYLGXDOV 7KHVH IXQGV JR WR SURJUDPV WKDW LQFOXGH FRXQVHOLQJ RI WKH KRPHOHVV DQG HPSOR\PHQW WUDLQLQJ DV ZHOO DV VXPPHU \RXWK HPSOR\PHQW $GGLWLRQDO IXQGLQJ IRU WKHVH SURJUDPV LV SURYLGHG E\ WKH VWDWH RI $UL]RQD DQG WKH FLW\ RI 7XFVRQ $QG IXQGLQJ LV DOVR SURYLGHG WR WKH 3LPD 9RFDWLRQDO +LJK 6FKRRO &KDUWHU 6FKRRO YLD IHGHUDO JUDQWV DQG VWDWH HGXFDWLRQDOUHLPEXUVHPHQWIXQGLQJ Fiscal Year 2011/2012 0LVF  6HUYLFHGHPDQGVKDYHFRQWLQXHGWRLQFUHDVH GXHWRSRYHUW\OHYHODQGSRSXODWLRQLQFUHDVHV $PRXQWVUHFHLYHGIOXFWXDWHIURP\HDUWR\HDU ,QILVFDO\HDUVWKURXJKWKHUH ZDVDFRQWLQXLQJLQFUHDVHLQWKHVHUHYHQXHV ,QWHUJRY W 7KHODUJHLQFUHDVHLQWKHILVFDO\HDU  DPRXQWRYHULVSULPDULO\GXHWR PLOOLRQ RI IHGHUDO VWLPXOXV JUDQWV ZKLFK DUH D SDUW RI WKH $PHULFDQ 5HFRYHU\ DQG 5HLQYHVWPHQW $FW $55$ RI  7KH FRQWLQXLQJ GHFUHDVHV DIWHU ILVFDO \HDU  DUH SULPDULO\ GXH WR GHFUHDVHV LQ ERWK$55$JUDQWVDQGRWKHUIHGHUDOJUDQWV Miscellaneous UHYHQXH RI    UHSUHVHQWV SULYDWH JUDQW IXQGV SULPDULO\ IURP WKH $UL]RQD &RPPXQLW\ $FWLRQ $VVRFLDWLRQ IRU XWLOLW\ UHSDLUV KRPH HQHUJ\ FRVWV DQG HQHUJ\ FRQVHUYDWLRQ VHUYLFHV 0LVFHOODQHRXVUHYHQXHVYDU\ZLGHO\IURP\HDUWR\HDU 1RWH 2WKHU IXQGLQJ VRXUFHV LQFOXGH DQ RSHUDWLQJ WUDQVIHU RI  IURP WKH *HQHUDO )XQG WR SD\ IRU WKHGHSDUWPHQW¶VUHTXLUHGPDWFKHGVKDUHIRUJUDQWH[SHQGLWXUHV Revenue Object FY 2007/2008 FY 2008/2009 FY 2009/20010 FY 2010/2011 FY 2011/2012 12,157,715 14,499,217 22,547,444 21,471,134 18,712,423 Miscellaneous 306,176 202,984 202,257 193,492 193,625 Total Revenue 12,463,891 14,702,201 22,749,701 21,664,626 18,906,048 Intergovernmental 9-9 Pima County FY 2011/2012 Adopted Budget ENVIRONMENTAL QUALITY Special Revenue Fund Licenses and Permits revenues include $1,166,000 from air quality inspection and application fees, $481,500 from review and inspection of water, septic, and sewer plans and systems, $131,700 for base fees and hauling of solid waste, and $117,000 from hazardous material related permits. The decrease of $25,225 is due primarily to a decrease in inspections projected for fiscal year 2011/12. Fiscal Year 2011/2012 Interest 0.56% Misc 0.66% Intergov't 28.21% Intergovernmental revenues consist of $550,000 in federal grants, $194,000 in state program funding and grants, and $14,111 in city participation. The decrease of $2,787 is due primarily to the reduction in city participation programs. Licenses and Permits 70.57% Fines and Forfeits in prior fiscal years reflect fines collected for violations of environmental regulations. Because fines and forfeits are not easily forecasted, they have been budgeted as zero for fiscal years 2010/11 through 2011/12. Interest earnings of $15,000 are expected in fiscal year 2011/12 from the Local Government Investment Pool. Miscellaneous revenues include $7,150 from requests for public records, $10,000 for the Brush Wellman Beryllium Monitoring contract, and $700 from employee reimbursements and other cost recoveries. Note: Other funding sources include an operating transfer of $389,694 from the General Fund to fund air quality programs. Revenue Object FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 Licenses and Permits 2,133,576 1,789,012 1,920,334 1,921,425 1,896,200 Intergovernmental 1,686,514 1,302,052 896,736 760,898 758,111 Fines and Forfeits 87,700 77,355 10,084 Interest 51,549 16,326 17,134 17,500 15,000 Miscellaneous 14,807 11,492 18,639 17,850 17,850 Total Revenue 3,974,146 3,196,237 2,862,927 2,717,673 2,687,161 9-10 Pima County FY 2011/2012 Adopted Budget FLEET SERVICES Internal Service Fund Intergovernmental UHYHQXHV UHSUHVHQW  LQ UHYHQXH IURP IXHO DQG PDLQWHQDQFH SURYLGHG WR RWKHU JRYHUQPHQW DJHQFLHV ZKLFK LQ ILVFDO \HDUV SULRU WR  ZDV EXGJHWHG DV 0LVFHOODQHRXV UHYHQXH ,QWHUJRYHUQPHQWDO DPRXQWV IRU ILVFDO \HDUV SULRU WR  UHSUHVHQW RU LQFOXGH GLHVHO IXHO WD[ UHIXQGV IURP WKH VWDWH 7KLV LWHP ZDV QRW EXGJHWHG DIWHU ILVFDO\HDU Fiscal Year 2011/2012 ,QWHUHVW  0LVF  Charges for Services UHYHQXHV LQFOXGH  LQ SHU PLOH IHHV UHFHLYHG IURP RWKHU &RXQW\ GHSDUWPHQWV IRU WKH XVH RI YHKLFOHV DQG  IRU UHLPEXUVHPHQWV IRU WKH FRVW RI IXHO SDUWV DQG ODERU IRU VRPH  LWHPV RI &RXQW\ HTXLSPHQW 7KH GHFUHDVHV LQ SHU PLOH IHHV IRU ILVFDO \HDUV  DQG  DUH GXH WR GHFUHDVHV LQ PLOHDJH UDWHV DYHUDJLQJ  SHUFHQW DQG  SHUFHQW UHVSHFWLYHO\ EDVHG RQ YHKLFOH FODVV FRGHV ZKLOH WKH LQFUHDVH LQ ILVFDO \HDU  LV GXH WR DQWLFLSDWHG LQFUHDVHV LQ IXHOFRVWV 0HPR  ,QWHUJRY W  &KDUJHVIRU 6HUYLFHV  Interest HDUQLQJV RI  DUH H[SHFWHG IURP WKH 7UHDVXUHU¶V FRPPLQJOHG LQWHUHVW GLVWULEXWLRQ 7KH GHFUHDVHIURPILVFDO\HDULVGXHWRORZHUH[SHFWHGLQWHUHVWUDWHV Miscellaneous UHYHQXHV LQFOXGH  IURP LQVXUDQFH FRPSDQLHV DQG LQGLYLGXDOV IRU DFFLGHQW UHODWHG UHSDLUV WR &RXQW\ YHKLFOHV DQG  IRU PHWDOV UHF\FOLQJ DQG H[SHQVH UHLPEXUVHPHQWV ,Q ILVFDO \HDUV SULRU WR  WKLV FDWHJRU\ DOVR LQFOXGHG UHYHQXH IURP IXHO DQG PDLQWHQDQFH SURYLGHG WR RWKHU JRYHUQPHQW DJHQFLHV )RU ILVFDO \HDUV  WKURXJK  WKLV LV EXGJHWHG DV ,QWHUJRYHUQPHQWDOUHYHQXH Memo UHYHQXHVUHSUHVHQWIURPWKHVDOHRIREVROHWH&RXQW\YHKLFOHVDQGHTXLSPHQW Revenue Object Intergovernmental Charges for Services Interest Miscellaneous Memo Revenue Total Revenue FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 38,663 1,091,468 1,106,109 975,000 975,000 19,985,821 20,865,709 14,324,657 12,304,462 14,724,462 273,096 183,542 233,505 250,000 100,000 1,775,956 694,079 479,138 188,000 355,000 50,000 50,000 13,767,462 16,204,462 70,878 22,144,414 22,834,798 9-11 16,143,409 Pima County FY 2011/2012 Adopted Budget GRAPHIC SERVICES PRODUCTION Internal Service Fund Charges for Services UHYHQXHV FRQVLVW RI IHHV SDLG E\ RWKHU &RXQW\ GHSDUWPHQWV IRU YDULRXV SULQWLQJ VHUYLFHV VHUYLFHV SURYLGHG WR QRQ&RXQW\ RUJDQL]DWLRQV DQG WKH VDOH RI UHSRUWV DQG DWODVHV WR WKH SXEOLF 7KH LQFUHDVH LQ UHYHQXH LV EDVHG RQ ILVFDO \HDU  DFWXDOUHYHQXH Fiscal Year 2011/2012 ,QWHUHVW  Interest UHYHQXHV DUH HDUQHG RQ IXQG FDVK EDODQFH Miscellaneous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iscellaneous 7,059 5,894 Total Revenue 1,331,017 1,118,687 Revenue Object Charges for Services Interest 9-12 FY 2010/2011 FY 2011/2012 5,000 1,133,240 977,000 990,000 Pima County FY 2011/2012 Adopted Budget HEALTH Special Revenue Fund Licenses and Permits DUH UHTXLUHG IRU EXVLQHVVHV WKDW PXVW DGKHUH WR VDQLWDWLRQ DQG KHDOWK UHJXODWLRQV PDQGDWHG E\ VWDWH DQG IHGHUDO VWDWXWHV 7KH EXVLQHVVHV LQFOXGH UHVWDXUDQWV DQG IRRG FRPSDQLHV KRWHOV PRWHOV PRELOH KRPH SDUNV DQG SXEOLF VZLPPLQJ SRROV $QLPDO FDUH OLFHQVLQJ IHHV DOVRJHQHUDWHUHYHQXH Fiscal Year 2011/2012 &KDUJHV IRU 6HUYLFHV  Intergovernmental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harges for Services LQFOXGH VHUYLFHV WKDW UDQJH IURP SURFHVVLQJ ELUWK DQG GHDWK FHUWLILFDWHV WR SUR LGLQJ LPP QL DWLRQV DQG FHUWLILFDWHVWRSURYLGLQJLPPXQL]DWLRQVDQG RWKHU SXEOLF KHDOWK UHODWHG VHUYLFHV 7KH GHSDUWPHQW DOVR FKDUJHV IHHV IRU DQLPDO FDUH VHUYLFHV )HHV DUH FKDUJHG IRU KRXVLQJ LPSRXQGHG DQLPDOV WUDQVIHUULQJ DQG FRS\LQJ OLFHQVLQJ UHFRUGV DGRSWLRQ VSD\ DQG QHXWHULQJ VHUYLFHV YDFFLQDWLRQV DQG RWKHU VHUYLFHV 'HFUHDVHG UHYHQXH LV SULPDULO\ GXH WR GHFOLQHV LQFOLQLFDOVHUYLFHXWLOL]DWLRQ Fines and Forfeits LQFOXGHFLW\FRXUWILQHVDQLPDOFRQWUROFLWDWLRQVDQGSHQDOWLHVIRUODWHOLFHQVLQJ Interest HDUQHGLQILVFDO\HDUVDQGZDVIURPDQ$QLPDO&DUHFDVKEDODQFH Miscellaneous UHYHQXHV LQFOXGH SRVWDJH FRS\LQJ VHUYLFHV EDG FKHFN FROOHFWLRQV VWDOH GDWHG ZDUUDQWV DQGORFDOSURJUDPIXQGLQJ 1RWH2WKHUIXQGLQJVRXUFHVLQFOXGH*HQHUDO)XQGVXSSRUWIRU+HDOWKRI Revenue Object Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous Total Revenue FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 2,404,496 2,267,460 2,736,903 2,729,169 2,829,169 11,672,918 10,672,555 12,100,939 23,064,123 17,814,381 2,581,603 2,893,674 2,831,378 3,476,154 3,191,660 180,487 158,235 165,642 200,557 158,260 5,301 7,809 39,650 427,992 17,272,797 471,452 16,471,185 388,606 18,263,118 111,319 29,581,322 89,475 9-13 24,082,945 Pima County FY 2011/2012 Adopted Budget IMPROVEMENT DISTRICTS Special Revenue Fund Fiscal Year 2011/2012 Special Assessment UHYHQXHV FRQVLVW RI FROOHFWLRQV IURP LPSURYHPHQW GLVWULFW SURSHUW\ RZQHUV WR FRYHU WKH FRVWV RI LQVWDOOLQJ ORFDO SXEOLF LPSURYHPHQWV ,QWHUIXQG ORDQV ZHUH XVHG WR SD\ IRU WKH LQLWLDO FRVW RI WKH LPSURYHPHQWV DQG WKHVH FROOHFWLRQV DUH XVHG IRU GHEW VHUYLFH 7KH WRWDO FROOHFWLRQV FRQVLVW RI /D &KROOD %RXOHYDUG DW  DQG +D\KRRN5DQFKDW Interest UHYHQXHV DUH HDUQHG RQ LQGLYLGXDO LPSURYHPHQWGLVWULFWFDVKEDODQFHV 6SHFLDO $VVHVVPHQW  Revenue Object Special p Assessment Interest Total Revenue FY 2007/2008 FY 2008/2009 FY 2009/2010 555,844 , , 440,351 , 535,666 5,350 2,433 1,540 561,194 442,784 537,206 9-14 FY 2010/2011 FY 2011/2012 303,619 , , 264,884 303,619 264,884 Pima County FY 2011/2012 Adopted Budget OTHER SPECIAL REVENUE FUNDS Special Revenue Fund Intergovernmental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iscal Year 2011/2012 ,QWHUHVW  0LVF  )LQHVDQG )RUIHLWV  &KDUJHVIRU 6HUYLFHV  ,QWHUJRY W   LV $55$6WLPXOXV IXQGLQJ -XYHQLOH &RXUW  6KHULII  6XSHULRU &RXUW  )DFLOLWLHV 0DQDJHPHQW $55$6WLPXOXV IXQGV  )RUHQVLF 6FLHQFH &HQWHU  (OHFWLRQV  (PHUJHQF\ 0DQDJHPHQW+RPHODQG 6HFXULW\  -XVWLFH &RXUWV 7XFVRQ  1DWXUDO 5HVRXUFHV 3DUNV 5HFUHDWLRQ  DQG WKH 6FKRRO 5HVHUYH )XQG  7KH GHFUHDVH RI  RU  IURP ILVFDO \HDU  LV DWWULEXWDEOH WR 6KHULII IHGHUDO JUDQWV DQG &RPPXQLW\'HYHORSPHQW%ORFN*UDQWV Charges for Services UHYHQXHV LQFOXGH IHHV FROOHFWHG E\ WKH 6XSHULRU &RXUW /RFDO &RXUW $XWRPDWLRQ )XQG  &KLOG 6XSSRUW 9LVLWDWLRQ 3URJUDP  &RQFLOLDWLRQ &RXUW  /DZ /LEUDU\  DQG 3UREDWLRQ 6HUYLFHV  WKH &OHUN RI WKH 6XSHULRU &RXUW 7LPH 3D\ )HHV  /RFDO &RXUW $XWRPDWLRQ )XQG  6SRXVDO 0DLQWHQDQFH  DQG 'RFXPHQW 6WRUDJH DQG 5HWULHYDO  -XYHQLOH &RXUW 3UREDWLRQ 6HUYLFHV  -XVWLFH &RXUWV 7LPH 3D\ )HHV  $XWRPDWLRQ )XQG  3KRWR 7UDIILF (QIRUFHPHQW  3UREDWLRQ )HHV  DQG )$5( IXQGLQJ  3DUNV 6SHFLDO 3URJUDPV  WKH 7UHDVXUHU 7D[SD\HU ,QIRUPDWLRQ )XQG  5HFRUGHU 'RFXPHQW 6WRUDJH DQG 5HWULHYDO  DQG 6KHULII &RPPLVVDU\ 2SHUDWLRQV  7KH LQFUHDVH RI  RU  LVJHQHUDOO\GXHWRYDULRXV&RXUW)HHV Fines and Forfeits UHYHQXHV FRQVLVW RI IRUIHLWXUH IXQGV DQG ILQHV UHFHLYHG E\ WKH &RXQW\ $WWRUQH\ %DG &KHFN 3URJUDP  9LFWLP :LWQHVV &RPSHQVDWLRQ  DQG -XYHQLOH &RXUW 9LFWLP 5HVWLWXWLRQ ILQHV Interest HDUQLQJV DUH IURP WKH /RFDO *RYHUQPHQW ,QYHVWPHQW 3RRO DQG FRPPLQJOHG LQWHUHVW DOORFDWLRQ IRU WKH &OHUN RI WKH 6XSHULRU &RXUW 6SRXVDO 0DLQWHQDQFH (QIRUFHPHQW  7LPH 3D\ )HHV  /RFDO &RXUW $XWRPDWLRQ )XQG  &KLOG 6XSSRUW ,QFHQWLYH  9LFWLP /RFDWLRQ )XQG  DQG 'RFXPHQW 6WRUDJH DQG 5HWULHYDO  &RXQW\ $WWRUQH\ /DZ (QIRUFHPHQW $QWLUDFNHWHHULQJ )XQG  %DG &KHFN 3URJUDP  &RQVXPHU 3URWHFWLRQ  (PSOR\HU 6DQFWLRQV  )LOO 7KH *DS  9LFWLP 5HVWLWXWLRQ  DQG &RXQW\ $WWRUQH\ *UDQWV  ,QGLJHQW 'HIHQVH 9-15 Pima County FY 2011/2012 Adopted Budget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iscellaneous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nterest 2,560,696 687,707 532,287 473,292 265,136 Miscellaneous 8,827,622 8,355,825 11,203,608 9,130,349 7,716,397 84,728,394 75,708,774 Revenue Object Intergovernmental Charges for Services Fines and Forfeits Memo Revenue Total Revenue 313,065 67,042,753 90,131 60,807,201 9-16 62,574,276 Pima County FY 2011/2012 Adopted Budget PARKING GARAGES Enterprise Fund Charges for Services UHYHQXHV RI  DUH WKH UHVXOW RI FKDUJLQJ &RXQW\ GHSDUWPHQWV IRU SDUNLQJ IOHHW YHKLFOHV LQ &RXQW\ RZQHG SDUNLQJ IDFLOLWLHV 7KHVH FKDUJHV ZHUH QRW DVVHVVHGSULRUWRILVFDO\HDU Fiscal Year 2011/2012 &KDUJHVIRU 6HUYLFHV  ,QWHUHVW  Interest HDUQLQJV RI  DUH IURP WKH 7UHDVXUHU¶V FRPPLQJOHG LQWHUHVW GLVWULEXWLRQ 7KH GHFUHDVH IURP ILVFDO \HDU  LV GXH WR ORZHULQWHUHVWUDWHV Miscellaneous UHYHQXHV DUH SDUNLQJ IHHV IURP VL[ SDUNLQJ JDUDJHV DQG WZR SDUNLQJ ORWV RZQHG E\ 3LPD &RXQW\ WKH $/HYHO SDUNLQJ JDUDJH % /HYHO SDUNLQJ JDUDJH (O 3UHVLGLR SDUNLQJ JDUDJH /HJDO 6HUYLFHV %XLOGLQJ SDUNLQJ JDUDJH 3XEOLF :RUNV %XLOGLQJ SDUNLQJ JDUDJH %DQN RI $PHULFD %XLOGLQJ SDUNLQJ JDUDJH 2OG &RXUWV %XLOGLQJ SDUNLQJ ORW DQG 6L[WK $YHQXH DQG %URDGZD\ SDUNLQJ ORW 0LVFHOODQHRXV UHYHQXHV ZHUH UHGXFHG E\  EDVHG RQ KLVWRULFDOFROOHFWLRQH[SHULHQFH Revenue Object FY 2007/2008 0LVF  FY 2008/2009 Charges for Services Interest FY 2009/2010 FY 2010/2011 FY 2011/2012 160,285 195,180 244,380 103,848 44,221 28,136 40,824 20,000 Miscellaneous 1,720,418 1,676,437 1,838,934 1,923,660 1,834,720 Total Revenue 1,824,266 1,720,658 2,027,355 2,159,664 2,099,100 9-17 Pima County FY 2011/2012 Adopted Budget PIMA HEALTH SYSTEM AND SERVICES Enterprise Fund Fiscal Year 2011/2012 Intergovernmental UHYHQXHV IRU ILVFDO \HDUV SULRU WR  FRQVLVW RI IHGHUDO DQGVWDWHJUDQWV ,QWHUHVW  Charges for Services FRQVLVW RI  LQ FDSLWDWLRQ IHHV IURP WKH $UL]RQD +HDOWK &DUH &RVW &RQWDLQPHQW 6\VWHP $+&&&6 DQG  LQ UHLQVXUDQFH FODLPV 7KH GHFUHDVH LQ UHYHQXH LV SULPDULO\ GXH WR WKH ORVV RI $+&&&6 $FXWH &DUH DQG $UL]RQD /RQJ 7HUP &DUH 6\VWHP $/7&6 SODQ PHPEHUVHIIHFWLYH6HSWHPEHU 0LVF  Interest LVHDUQHGRQ3LPD+HDOWK6\VWHP 6HUYLFHV¶ FDVK EDODQFHV 7KH GHFUHDVH LV EDVHG RQ ILVFDO \HDU  DFWXDO HDUQLQJVDQGDQWLFLSDWHGFDVKEDODQFHV Miscellaneous FDIHWHULDVDOHV UHYHQXHV &KDUJHVIRU 6HUYLFHV  LQFOXGH 1RWH $V RI -DQXDU\   $+&&&6 $FXWH &DUH $/7&6 DQG &RPPXQLW\ 6HUYLFHV 6\VWHP IXQFWLRQV ZHUH WUDQVIHUUHG WR %ULGJHZD\ +HDOWK 6ROXWLRQV &RQWUDFWV ZLWK $+&&&6$/7&6 H[SLUH 6HSWHPEHU   UHVXOWLQJ LQ GHFUHDVHG ILVFDO \HDU  UHYHQXHV  UHYHQXHV 3RVDGD GHO 6RO VNLOOHG QXUVLQJ IDFLOLW\ PD\ EH VROGGXULQJILVFDO\HDU Revenue Object FY 2008/2009 FY 2009/2010 FY 2010/2011 4,722,756 4,613,310 4,223,795 5,002,190 291,919,915 216,107,535 205,234,272 201,389,095 61,013,127 Interest 2,402,052 728,278 506,182 672,360 31,345 Miscellaneous 1,118,663 2,136,039 2,732,486 135,128 17,000 Total Revenue 300,163,386 223,585,162 212,696,735 207,198,773 61,061,472 Intergovernmental Charges for Services FY 2007/2008 9-18 FY 2011/2012 Pima County FY 2011/2012 Adopted Budget REGIONAL FLOOD CONTROL DISTRICT Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property and secured personal property. The fiscal year 2011/12 secondary net assessed value of real and secured personal property is $7,634,237,253, which is a decrease of $894,912,296 from the fiscal year 2010/11 final valuation. The tax rate for fiscal year 2011/12 is $0.2635 per $100 of net assessed value and is the same rate used in fiscal year 2010/11. Total secondary property tax collections are budgeted at $20,178,268 with current year collections of $19,188,525 and delinquent taxes of $989,743. (The current year collections reflect expected collection rates.) Fiscal Year 2011/2012 Charges for Services 0.12% Interest 0.17% Misc 0.88% Intergovernmental revenue for fiscal year 2011/12 is budgeted at $0. Revenue for fiscal years 2007/2008 through 2009/2010 are Taxes primarily federal and state reimbursements for 98.83% flood repair work. Other revenue in fiscal years 2009/10 and 2010/11 resulted from a cooperative effort with the state for a US Fish and Wildlife grant to fund the County’s ecological multispecies p monitoring gp plan and program. p g The g grant ended in August g 2010. Charges for Services revenue are from the sales of various manuals and fees collected in-lieu of detention systems. Interest earnings of $35,000 are expected in fiscal year 2011/12 from the Local Government Investment Pool. Miscellaneous revenues include $30,000 from rentals of property, $150,000 collected from property owners for disturbance of protected riparian habitats, and $500 from reimbursements for long distance calls, cell phone use, and charges for making copies. Memo Revenue in fiscal year 2008/09 is for the sale of land. FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 25,331,448 25,144,631 23,458,293 22,220,943 20,178,268 Intergovernmental 923,657 762,004 257,494 10,000 Charges for Services 165,126 77,309 40,521 25,000 25,000 Interest 144,984 101,280 134,722 35,000 35,000 79,082 371,527 149,105 180,500 180,500 26,644,297 97,000 26,553,751 24,040,135 22,471,443 20,418,768 Revenue Object Taxes Miscellaneous Memo Revenue Total Revenue 9-19 Pima County FY 2011/2012 Adopted Budget REGIONAL WASTEWATER RECLAMATION Enterprise Fund Fiscal Year 2011/2012 Licenses and Permits revenues are initial application fees for industrial users of wastewater treatment systems. Intergovernmental revenues in prior years were from federal funding for a new prison sewer system and federal grant funding which ended in fiscal year 2006/07. Misc. 0.05% Interest 0.24% Capital Contributions 3.60% Licenses & Permits 0.06% Fines and Forfeits 0.01% Charges for Services consist of $142,712,943 in sewer user fees, $16,791,540 in sewer connection fees, $350,000 in sanitation fees, and $45,000 in small construction activity permits. In March of 2010, the Board of Supervisors approved rate increases for July 2011. The fixed monthly service fee increased $0.68, the volume rate increased by 10%, and the connection fees increased 6.5%. While sewer user fee revenue increased $10,199,450, connection fee revenue decreased $354,960 due to the slow economy despite the approved rate increase. Charges for Services 96.04% Fines and Forfeits consist of industrial pretreatment fines of $24,262 assessed against various commercial customers of Wastewater Reclamation. . Interest earnings increased by $25,837 due to expected higher cash balances. Miscellaneous revenue is primarily from interest penalties on connection fees and rental property. Capital Contributions are non-operating revenue. These non-cash capital contributions are physical assets and are not available to fund department operations. Revenue Object Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous Capital Contributions Total Revenue FY 2007/2008 FY 2008/2009 FY 2009/2010 14,025 18,450 19,800 791,630 12,437 2,054,277 105,739,055 105,113,946 12,411 FY 2010/2011 FY 2011/2012 18,000 18,600 127,811,100 150,124,993 159,899,483 8,712 29,694 15,000 24,262 3,759,651 1,472,466 688,534 373,371 399,208 105,114 56,413 96,161 22,837,492 14,915,911 7,319,280 10,000,000 6,000,000 133,259,378 121,598,335 138,018,846 160,531,364 166,423,553 9-20 82,000 Pima County FY 2011/2012 Adopted Budget RISK MANAGEMENT Internal Service Fund Fiscal Year 2011/2012 Intergovernmental UHYHQXHV LQ ILVFDO \HDU  DUH IHGHUDO DQG VWDWH UHLPEXUVHPHQWV IRU FRVWV DVVRFLDWHG ZLWK WKH $VSHQ )RUHVW )LUH ,QWHUHVW  Charges for Services UHYHQXHV LQFOXGH 6HOI ,QVXUDQFH 5HVHUYH SUHPLXP SD\PHQWV IURP GHSDUWPHQWV ZKLFK FRYHU RFFXSDWLRQDO PHGLFDO PDQDJHPHQW  OLDELOLW\  XQHPSOR\PHQW LQVXUDQFH  KHDOWK EHQHILW SUHPLXPV  HQYLURQPHQWDO GDPDJH  DQG SURSHUW\ GDPDJH  7KH SUHPLXP UHYHQXH FKDQJHV DUH EDVHG RQ WKH QXPEHU DQG W\SH RI FODLPV ILOHG $FWXDULHV UHFRPPHQG SUHPLXP JXLGHOLQH OHYHOV EDVHG XSRQ HVWDEOLVKHG DFFRXQWLQJ VWDQGDUGV 0LVF  &KDUJHVIRU 6HUYLFHV  Interest HDUQLQJV RI  DUH H[SHFWHG IURP WKH /RFDO *RYHUQPHQW ,QYHVWPHQW 3RRO IRU WKH 7UXVW )XQG 5HVHUYH (DUQLQJV DUH H[SHFWHG WR GHFUHDVH GXH WR D GHFUHDVHG FDVK EDODQFH DQG FRQWLQXHGKLVWRULFDOORZLQWHUHVWUDWHV Miscellaneous UHYHQXHV LQ ILVFDO \HDUV   DQG  LQFOXGH SRROHG LQYHVWPHQW IXQG ORVV UHFRYHU\ VWDOH GDWHG ZDUUDQWV VHWWOHPHQWV YDULRXV UHIXQGV DQG SURSHUW\ UHQW )LVFDO \HDUV  DQGPLVFHOODQHRXVUHYHQXHLVSURSHUW\UHQW Revenue Object FY 2007/2008 FY 2008/2009 Intergovernmental Charges for Services Interest Miscellaneous Total Revenue FY 2009/2010 FY 2010/2011 FY 2011/2012 35,017 19,363,303 17,718,383 19,343,442 21,272,325 19,035,648 1,751,712 451,079 550,356 700,000 521,602 327,188 21,442,203 298,853 18,468,315 56,266 19,985,081 17,400 21,989,725 17,400 9-21 19,574,650 Pima County FY 2011/2012 Adopted Budget SOLID WASTE MANAGEMENT Special Revenue Fund Fiscal Year 2011/2012 Intergovernmental revenue of $1,050,000 is state tire recycling funding. Interest 0.24% Charges for Services includes $3,031,400 in landfill waste disposal fees and tire collection fees of $120,000. The increase of $78,900 over fiscal year 2010/11 is due primarily to a fee increase for non-registered haulers and an increase in usage for Tangerine and Sahuarita Landfills. Misc. 0.84% Intergov't 24.72% Interest earnings of $10,000 from the Local Government Investment Pool decreased by $20,000 primarily due to a lower fund balance. Miscellaneous revenues of $35,600 are from the sale of recyclable items from the landfills and collection stations. Revenue Object Charges for Services 74.20% FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 Intergovernmental 1,152,277 1,047,700 1,042,719 1,050,000 1,050,000 Ch f S i Charges for Services 5 842 485 5,842,485 4 487 216 4,487,216 3 338 799 3,338,799 3 072 500 3,072,500 3 151 400 3,151,400 159,827 43,500 35,869 30,000 10,000 Miscellaneous 89,153 197,760 39,941 33,500 35,600 Total Revenue 7,243,742 5,776,176 4,457,328 4,186,000 4,247,000 Interest 9-22 Pima County FY 2011/2012 Adopted Budget STADIUM DISTRICT Special Revenue Fund Intergovernmental UHYHQXHV FRQVLVW RI D FDU UHQWDO VXUFKDUJH DQG D UHFUHDWLRQDO YHKLFOH VSDFH VXUFKDUJH 3LPD &RXQW\ LV DXWKRUL]HG E\ WKH VWDWH WR FROOHFW XS WR  SHU FDU UHQWDO FRQWUDFW 7KH &RXQW\ DOVR OHYLHV D VXUFKDUJH RI  SHU GD\ IRU UHFUHDWLRQDO YHKLFOHV 7KH FROOHFWLRQV DUH EXGJHWHG DW  IRU FDU UHQWDOV DQG DW  IRU UHFUHDWLRQDO YHKLFOH VSDFH VXUFKDUJHV 7KH LQFUHDVH RI  RYHU ILVFDO \HDU  LV GXH WR DQ LPSURYLQJ HFRQRP\ Fiscal Year 2011/2012 0LVF  ,QWHUHVW  &KDUJHV IRU 6HUYLFHV  Charges for Services UHYHQXHV UHSUHVHQW IHHV UHFHLYHG IRU WKH XVH RI WKH 6WDGLXP¶V IDFLOLWLHV IRUOHDJXHVWRXUQDPHQWVPHHWLQJVSDUWLHVDQG IXQGUDLVHUV 7KLV LV D QHZ UHYHQXH VRXUFH GXH WR WKH VKLIW IURP VSULQJ WUDLQLQJ DFWLYLWLHV WR \RXWK DQGDPDWHXUVSRUWVDVZHOODVVSHFLDOHYHQWV ,QWHUJRY W  Interest HDUQLQJV RI  DUH H[SHFWHG IURP WKH 7UHDVXUHU¶V FRPPLQJOHG LQWHUHVW GLVWULEXWLRQ 7KH GHFUHDVH IURP ILVFDO \HDU  LV GXH WR ORZHUH[SHFWHGLQWHUHVWUDWHV Miscellaneous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evenue Object Intergovernmental FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 1,948,433 1,547,211 1,520,929 1,427,441 1,496,700 38,700 Charges for Services Interest 15,694 62,993 59,758 60,000 12,000 Miscellaneous 1,512,254 5,947,625 718,739 308,700 380,800 Total Revenue 3,476,381 7,557,829 2,299,426 1,796,141 1,928,200 9-23 Pima County FY 2011/2012 Adopted Budget TELECOMMUNICATIONS FUND Internal Service Fund Charges for Services LQFOXGH FRPELQHG EDVLF WHOHSKRQH DQG QHWZRUN LQIUDVWUXFWXUH FKDUJHV RI  ORQJ GLVWDQFH FKDUJHV RI  QHWZRUN LQIUDVWUXFWXUH RQO\ VHUYLFH FKDUJHV RI  DQG UDGLR DFFHVV DQG UHSDLU FKDUJHV RI  7KH LQFUHDVH RI  RYHU ILVFDO \HDU  LV GXH WR DQ LQFUHDVH LQ WKH QXPEHU RI QHWZRUN LQIUDVWUXFWXUHRQO\ELOOLQJXQLWV Interest HDUQLQJV LQFUHDVHG GXH H[SHFWHGLQFUHDVHLQFDVKEDODQFH WR Fiscal Year 2011/2012 ,QWHUHVW  0LVF  DQ Miscellaneous UHYHQXHV LQ ILVFDO \HDU  ZHUH IHHV IURP QRQ&RXQW\ UDGLR XVHUV ZHDWKHU UDGLR WUDQVPLWWHU PDLQWHQDQFH DQG ORFDO JRYHUQPHQW LQYHVWPHQW SRRO ORVV UHFRYHU\ 0LVFHOODQHRXV UHYHQXHV LQ ILVFDO &KDUJHVIRU \HDUVDQGZHUHZHDWKHUUDGLR 6HUYLFHV  WUDQVPLWWHU PDLQWHQDQFH VWDOH GDWHG ZDUUDQWV PLVFHOODQHRXVUHLPEXUVHPHQWVDQGIHHVIURP QRQ&RXQW\ XVHUV RI WHOHSKRQHV QHWZRUNV DQG UDGLRV 0LVFHOODQHRXV UHYHQXHV LQ ILVFDO \HDUV  DQGDUHIRUZHDWKHUUDGLRWUDQVPLWWHUPDLQWHQDQFHDQGIHHVIURPQRQ&RXQW\XVHUVRIUDGLRV Revenue Object FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 4,747,419 4,745,403 4,495,247 4,466,524 4,749,474 Interest 80,199 51,979 51,859 Miscellaneous 58,657 78,771 93,620 62,005 77,740 Total Revenue 4,886,275 4,876,153 4,640,726 4,528,529 4,836,816 Charges for Services 9-24 9,602 Pima County FY 2011/2012 Adopted Budget TRANSPORTATION Special Revenue Fund Fiscal Year 2011/2012 Licenses and Permits revenues include $794,000 in permits and inspection fees and $27,600 for the use of rights of way. The increase of $621,522 is due primarily to an increase in permit fees charged. Interest 0.24% Charges for Services 0.25% Misc 0.35% Licenses and Permits 1.68% Intergovernmental revenues consist primarily of $34,978,997 in Highway User Revenue Funds (HURF) distributed by the state of Arizona for the development and maintenance of County roads. Another large component is $11,759,200 of state shared vehicle license tax revenue. Estimates of these combined sources were provided by the Pima Association of Governments and represent a decrease of $1,396,549 from fiscal year 2010/11. Federal revenue includes $505,697 for road Intergov't maintenance and emergency repairs and an 97.48% additional $507,300 for bike, pedestrian, and other safety programs. Revenue from the State includes $15,000 for the ADA Transition Plan Study and revenue from the city of Tucson includes $500 for a safety program. As the result of voter approval in an election on May 16, 2006 for the Regional Transportation Authority (RTA), a half cent sales tax will provide funding of $45,000 for bike, pedestrian, and other safety programs. On January 1, 2011, the RTA took over the Special Needs transit routes previously operated by Pima County resulting in a revenue decrease of $1,223,286 . Charges for Services include $109,806 in impact fees and highway and street fees charged to newly constructed subdivisions, $9,000 from the abandonment of County property and rights of way, and $1,255 from sale of electronic data. The decrease of $5,284 is due primarily to the construction Interest earnings decreased by $100,816 and is due to a smaller fund balance. Miscellaneous revenue includes $107,000 in earnings from County rental properties, $62,400 in reimbursements for damages to property, and $1,500 in miscellaneous cost recovery reimbursements. Memo revenue in prior fiscal years included the sale of land, cattle guards, and vehicles. Note: Other funding sources include operating transfers of $2,900,726 from the General Fund for public transit and graffiti abatement. 9-25 Pima County FY 2011/2012 Adopted Budget TRANSPORTATION Special Revenue Fund Revenue Object FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 FY 2011/2012 199,700 185,969 395,648 200,078 821,600 63,761,396 57,986,562 53,809,573 50,391,019 47,811,694 Charges for Services 331,228 222,229 243,518 125,345 120,061 Interest 503,448 249,992 195,716 218,647 117,831 Miscellaneous 213,560 245,668 252,749 204,802 170,900 25,004 325,485 65,034,336 59,215,905 54,897,204 51,139,891 49,042,086 Licenses and Permits Intergovernmental Memo Total Revenue 9-26 9-27 ADOPTED REVENUES FY 2010/2011 Assessor Other Miscellaneous Revenues 3,000 Clerk of the Board Alcoholic Beverages 2,000 General Government Fees 100 Clerk of the Superior Court Federal Revenue 300,000 General Government Fees 407,145 Other Miscellaneous Revenues 28,000 Court Fees 691,029 Interest 5,600 Other Fines & Forfeits 1,100,000 Fines 222,000 Communications Office Interdepartmental Charges 125,000 Other Miscellaneous Revenues 700 Community Development & Neighborhood Conservation Other Miscellaneous Revenues 104,840 Constables 323,490 Court Fees Miscellaneous 37,900 Contingency State Revenue 0 Contract Attorney Court Fees 823,454 County Attorney Other Miscellaneous Revenues 40,000 City Participation 9,670 Elections General Government Fees 5,000 City Participation 900,000 State Revenue 330,000 Facilities Management Rents and Royalties 2,412,268 Other Miscellaneous Revenues 13,887 Finance Other Miscellaneous Revenues 21,600 Forensic Science Center General Government Fees 4,200 Charges for Services 989,000 Miscellaneous 4,300 General Fund Debt Service Interest 25,000 GENERAL FUND SOURCE OF REVENUES Pima County FY 2011/2012 Adopted Budget 0 15,230 0 (900,000) (30,000) (11,699) 0 9,400 0 0 (2,600) (25,000) 5,000 0 300,000 2,400,569 13,887 31,000 4,200 989,000 1,700 0 0 0 323,490 37,900 40,000 24,900 0 104,840 0 (15,000) (200) 110,000 500 823,454 0 0 0 0 0 0 0 300,000 407,145 28,000 691,029 5,600 1,100,000 222,000 4,625,000 0 0 2,000 100 4,625,000 0 CHANGE 3,000 ADOPTED REVENUES FY 2011/2012 EXPLANATION Department no longer exists-now part of Debt Service Fund Decrease in paper copy fees collected Increase in garnishment and child support collection processing fees Decrease in various non-County tenant rent No anticipated jurisdictional elections Reverse primary and general elections sample ballots reimbursements, add Presidential Preference Election Increased contribution by the city of Tucson for victim services Graduate Medical Education/Disproportionate Share Hospital moved from Institutional Health Decreased usage of graphic design services by County departments Fewer miscellaneous charges due to decreased demand of department services SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2010/2011 vs Fiscal Year 2011/2012 9-28 General Government Revenues Alcoholic Beverages Auto Lieu Tax Business Licenses & Permits City Participation Contributions/Pub Enterprise Federal Revenue General Government Fees Interest Other Miscellaneous Revenues Overhead - Grant Reimbursement Sales & Use Tax State Revenue Taxes / Interest on Delq. Prop. Tax Taxes / Penalties on Delq. Prop.Tax Taxes / Personal Property Taxes / Real Property Transient Lodging Tax Human Resources General Government Fees Miscellaneous Indigent Defense Federal Revenue Information Technology General Government Fees Miscellaneous Rents and Royalties Institutional Health State Revenue Interest Other Miscellaneous Revenues Justice Court Ajo General Government Fees Justice Courts - Fines Other Miscellaneous Revenues Court Fees State Revenue Justice Court Green Valley State Revenue Court Fees Justice Courts - Fines Justice Courts Tucson State Revenue General Government Fees Court Fees Justice Courts - Fines Other Fines & Forfeits Rents and Royalties Other Miscellaneous Revenues SOURCE OF REVENUES Pima County FY 2011/2012 Adopted Budget 0 33,911 69,765 3,500 195,839 350 23,414 15,352 18,166 49,392 250,000 168,000 950,000 2,050,500 2,642,192 50,000 6,000 0 4,625,000 44,156 69,765 1,355 203,140 350 18,258 18,119 18,166 22,940 250,000 188,548 815,000 1,970,300 2,718,844 109,000 6,000 59,000 14,976 14,400 22,525 0 479,641 1,000 500 1,000 500 0 1,000 416,812 39,000 23,255,000 2,587,500 17,289 16,488,439 2,935,000 757,764 430,000 380,000 80,000 86,228,700 7,500 6,292,827 912,460 10,703,865 269,223,726 1,882,690 ADOPTED REVENUES FY 2011/2012 39,000 24,700,000 2,446,532 17,289 15,635,804 2,750,000 804,186 796,580 380,000 150,977 83,000,000 10,000 6,865,349 720,862 11,234,636 282,551,788 1,744,515 ADOPTED REVENUES FY 2010/2011 (20,548) 135,000 80,200 (76,652) (59,000) 0 (59,000) 0 26,452 0 2,145 (7,301) 0 5,156 (2,767) (4,625,000) (10,245) 0 22,525 (1,000) 62,829 576 0 0 0 (1,445,000) 140,968 0 852,635 185,000 (46,422) (366,580) 0 (70,977) 3,228,700 (2,500) (572,522) 191,598 (530,771) (13,328,062) 138,175 CHANGE EXPLANATION Reduced number of unclaimed bonds, restitutions and overpayments Decreased percentage of Justice of the Peace salary reimbursed Increased use of defensive driving program in lieu of paying citations Increase in civil filings and increase in fees associated with Photo Traffic Enforcement Decreased filings of traffic citations Decrease in the number of forfeited bonds Increase in court fees due to higher than historical filings Increased attorney fees, court fees, probation fees, and staff fees Decreased percentage of Justice of the Peace salary reimbursed Increase based on current level of fees collected Reduction is based on reduced case filings Graduate Medical Education/Disproportionate Share Hospital moved to Contingency UPI/UPH note receivable interest revenue GIS data sales Decreased allowance for miscellaneous reimbursements Increased cell tower and building antenna site rent Increased reimbursement for interns in work study program Fewer federal and state grants and reduced overhead allocation for reimbursement to general fund ` Anticipated reduction in Az. Dept. of Transportation in-lieu payments due to economic conditions Decrease caused by lower collection rate on delinquent taxes due Increase caused by higher amount of delinquent taxes due when taxes actually paid Decrease in tax base and reduced current-year collection rate Decrease in tax base and reduced current-year collection rate Limited increase caused by below-normal national and statewide economic growth Higher overall contributions due to increased County services Continued full funding of Federal PILT program from 2008 federal economic stimulus Tax assessment and collection charges reflect reduction indicated in FY2011/12 Full Cost Plan Reduced revenue from ongoing low interest rates New vehicle sales and population growth insufficient to offset 16.25 percent annual reduction in tax base Slow positive income growth, offset by Internet usage that reduces cable-TV connections in unincorporated area SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2010/2011 vs Fiscal Year 2011/2012 9-29 TOTAL GENERAL FUND REVENUE Juvenile Court Federal Revenue Court Fees Interest Other Miscellaneous Revenues Kino Sports Complex Culture & Recreation Fees Facility Fees Other Miscellaneous Revenues Rents and Royalties Natural Resources, Parks, & Recreation Culture & Recreation Fees Facility Fees Other Miscellaneous Revenues Rents and Royalties Non Departmental Transient Lodging Tax Photo Traffic Enforcement Court Fees Justice Court - Fines Procurement Other Miscellaneous Revenues Public Fiduciary Court Fees General Government Fees Other Miscellaneous Revenues Recorder General Government Fees Other Miscellaneous Revenues School Superintendent Federal Revenue Other Miscellaneous Revenues Sheriff Federal Revenue Penalties/Delinquent Taxes Business Licenses & Permits Jury Fees Sheriff Dept Fees Correctional Housing Justice Courts - Traffic Fines Other Miscellaneous Revenues Superior Court Federal Revenue Other Miscellaneous Revenues Superior Court Mandated Services Court Fees Other Miscellaneous Revenues Treasurer General Government Fees SOURCE OF REVENUES Pima County FY 2011/2012 Adopted Budget 402,100 345,500 58,700 18,500 2,768,662 558,648 1,313,162 3,000 693,731 15,000 2,400 2,130,400 175,600 73,213 227,036 300,000 0 25,000 500 1,228,000 7,147,000 20,000 55,000 318,027 0 125,023 100,000 150 733,800 0 207,700 6,400 2,565,463 1,036,188 3,063,848 3,000 693,731 15,000 2,400 1,874,040 182,325 73,213 300,365 300,000 25,000 16,500 500 1,178,000 7,994,350 15,000 40,000 278,027 40,000 125,023 100,000 150 460,247,799 68,750 29,500 21,500 12,500 121,750 0 1,500 42,320 475,547,947 119,000 30,000 100 1,000 ADOPTED REVENUES FY 2011/2012 133,000 30,000 0 1,000 ADOPTED REVENUES FY 2010/2011 (15,300,148) 0 0 0 40,000 (40,000) 0 (25,000) 8,500 0 50,000 (847,350) 5,000 15,000 0 (73,329) 256,360 (6,725) 0 0 0 0 (477,540) (1,750,686) 203,199 (331,700) 345,500 (149,000) 12,100 (53,000) 29,500 20,000 (29,820) (14,000) 0 100 0 CHANGE EXPLANATION Increase in federal child support reimbursement No longer performing pretrial services for city of South Tucson Increase in fees from state mandated tow program Decrease in reimbursements from the city of Tucson due to change in booking procedures Increase in volume of traffic fines Increase in restitution from arrestees No longer performing this activity Increase in pawnbroker business licenses Decreased reimbursements for school district election and miscellaneous other services Increased special elections activity and volume of document recording activity Decreased postage fees collected for returning recorded documents by mail Decrease in volume of citations issued Decrease in volume of citations issued Limited increase caused by below-normal national and statewide economic growth Cultural and recreation fees and facility fees were separated to better differentiate NRPR revenue collection Cultural and recreation fees and facility fees were separated to better differentiate NRPR revenue collection Decrease due to less public participation in events at SportsPark Increase due to increases in rent from Rillito Park and Continental Green Valley Decrease in sports leagues, classes, and summer camp fees Reservations of classrooms and meeting rooms Reimbursement for landscaping services to other County departments Relocation of Pima Vocational High School Local Government Investment Pool Decrease in National School Lunch Program revenue due to decline in number of meals served SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2010/2011 vs Fiscal Year 2011/2012 9-30 8,787,878 559,801 459,192 Fines and Forfeits Interest Miscellaneous 7,176,283 Charges for Services 4,888,008 Other Special Revenue Funds Intergovernmental 7,385,087 426,500 255,636 7,344,751 5,068,754 264,884 3,191,660 158,260 17,814,381 3,476,154 200,557 23,064,123 303,619 15,000 758,111 1,896,200 17,850 17,500 760,898 1,921,425 17,850 2,829,169 89,475 18,712,423 193,625 21,471,134 193,492 2,729,169 111,319 435,000 51,000 600,000 320,000 29,044,489 ADOPTED REVENUES FY 2011/2012 407,780 271,000 600,000 320,000 28,424,891 ADOPTED REVENUES FY 2010/2011 (1,402,791) (133,301) (203,556) 168,468 180,746 (38,735) 100,000 (21,844) (284,494) (42,297) (5,249,742) (2,500) (2,787) (25,225) 0 (2,758,711) 133 27,220 (220,000) 0 0 619,598 CHANGE EXPLANATION Housing Trust (900k); Facilities Renewal Fund (775.4k); Sheriff Commissary Operations (5k); Taxpayer Information Fund (5k); SC Probation (.8k); Co Atty Victim Witness Comp (.5k); Juvenile Victim Restitution (.2k); Parks Special Programs 252k; Economic Development and Tourism 31.8k; SC Conciliation .3k SC Probation 173.3k; Court Automation Fund 80k; JC Tucson Time Pay Fees 60k; Parks Special Programs 35k; SC Conciliation 17k; JC GV Photo Traffic Enforcement 8.6k; JC Ajo Court Automation Fund 7k; SC Child Support 2.3k; JC GV Time Pay Fees 1.4k; JC Ajo FARE 1k; Sheriff Commissary Operations (94.5k); Juvenile Probation Services (48.1k); Photo Traffic Enforcement (40k); Recorder Document Storage & Retrieval (22.8k); JC Tucson Probation Fee (11k); JC Ajo Time Pay Fees (.6k) Co Atty Bad Check Program (124.9k); Co Atty Victim Witness Comp (7k); Juvenile Victim Restitution (1.4k) Co Atty Law Enforcement Antiracketeering (73k); Recorder Document Storage & Retrieval (38.3k); SC Probation (16k); Sheriff Inmate Welfare (15k); SC Conciliation (8.5k); Neighborhood Conservation (8k); SC Local Court Automation (6.5k); Taxpayer Information Fund (5k); Sheriff Criminal Justice Enhancement (5k); Courts Fill the Gap (4.5k); Co Atty Victim Restitution (4.2k); Economic Development and Tourism (3.5k); Co Atty Employer Sanctions (3.5k); Indigent Defense Fill the Gap (3.4k); Juvenile Probation Services (3k); SC Child Support (1.9k); SC County Law Library (1.1k); ID Legal Defender Training (1.1k); Sheriff Commissary (1k); Juvenile Title IV E (1k); Co Atty Bad Check Program (.7k); Co Atty Fill the Gap (.6k); ID Public Defender Training (.3k); Juvenile Victim Restitution (.3k); SC Probate (.3k); Housing Trust (.2k); JC GV Time Pay Fees 1.9k; Facilities Renewal .2k; JC Ajo Time Pay Fees .1k Juvenile Title IV-E 110k; Co Atty Law Enforcement Antiracketeering 85.3k; Economic Development & Tourism 65k; Indigent Defense Fill the Gap 20k; Public Defender Training 15k; ID Legal Defender Training 3.8k; JC Tucson FARE 1k; County Attorney Fill the Gap (78.1k); ID Co Atty Victim Witness Comp (41.3k) Decrease in collections for improvement districts: Hayhook Ranch (12.8k); La Cholla (8.5k); Camino Ojo de Agua (17.4k) Primarily due to lower clinical service utilization Primarily due to less revenue generated for Pima Animal Care Center by COT court fines Primarily due to the reduction of ARRA funding and Emergency Mgmt/Homeland Security Grants moved to Other Special Revenue Funds Grants Increased revenue generated by Consumer Health & Food Service Primarily due to reclassified miscellaneous PACC revenue Decrease due to a lower fund balance Decrease due primarily to a decrease in city participation programs Decrease due primarily to a projected decrease in inspections Decrease in American Recovery and Reinvestment Act (ARRA) grants (4.1m) and increase in federal grants 1.4m Increase in private grants Decrease in assessed valuations (2.53m); tax rate increase of $0.036, 3.01m; increased delinquent tax collections 139k Increase in cost reimbursement from the city of Tucson Declining fund balance offset by higher expected interest rates SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2010/2011 vs Fiscal Year 2011/2012 Licenses and Permits Miscellaneous Improvement Districts Special Assessment Intergovernmental Interest Fines and Forfeits Miscellaneous Employment and Training Intergovernmental Miscellaneous Environmental Quality Interest Intergovernmental Licenses and Permits Miscellaneous Health Charges for Services Fines and Forfeits Intergovernmental County Free Library Taxes SPECIAL REVENUE FUNDS SOURCE OF REVENUES Pima County FY 2011/2012 Adopted Budget 9-31 Other Special Revenue Funds Grants Intergovernmental 125,345 218,647 50,391,019 200,078 204,802 Transportation Charges for Services Interest Intergovernmental Licenses and Permits Miscellaneous 68,771,301 7,500 1,000,000 69,778,801 67,260,836 6,665,200 404,342 74,330,378 DEBT SERVICE Taxes Intergovernmental Interest TOTAL DEBT SERVICE CAPITAL PROJECTS Intergovernmental Charges for Services Miscellaneous TOTAL CAPITAL PROJECTS 249,652,218 38,700 1,496,700 12,000 380,800 0 1,427,441 60,000 308,700 TOTAL SPECIAL REVENUE FUNDS 1,050,000 3,151,400 10,000 35,600 1,050,000 3,072,500 30,000 33,500 3,655,905 937,000 53,977,280 49,384,375 65,603,403 0 0 65,603,403 228,869,089 120,061 117,831 47,811,694 821,600 170,900 35,000 180,500 20,178,268 0 25,000 35,000 180,500 22,220,943 10,000 25,000 10,000 577,572 55,773,208 ADOPTED REVENUES FY 2011/2012 (3,009,295) 532,658 (20,353,098) (17,876,461) (3,167,898) (7,500) (1,000,000) (4,175,398) (20,783,129) (5,284) (100,816) (2,579,325) 621,522 (33,902) 38,700 69,259 (48,000) 72,100 0 78,900 (20,000) 2,100 0 0 (2,042,675) (10,000) 0 (8,100) 20,611 (7,548,401) CHANGE EXPLANATION Decrease primarily due to reduced funding from Regional Transportation Authority (RTA) sales tax (9.1m), federal (4.3m), and state (4.3m) Decreases primarily due to decreased contributions from developers and other outside sources Increase in private contributions Decrease primarily due to decline in secondary property values Decreased in lieu of taxes payments No significant interest anticipated Decrease in impact fees due to construction slowdown Decrease due to a lower fund balance Decrease is primarily due to a decrease in highway funds (1.4m) and state revenue (1.2m) Increase due primarily to an increase in permit fees charged Decrease due primarily to revenue for Transit Plan Study originally budgeted in Miscellaneous Revenue for FY 2010/11 is now accounted for in State Revenue Reclassification of revenue from miscellaneous for facility usage for shows, fundraising events Car rental surcharge increase 54k; RV space surcharge increase 15k Declining fund balance and lower expected interest rates Increase in events revenue for AAA baseball 153k; partially offset by reductions in special events (42k) and reclassification of revenue to charges for services (39k) Increase due primarily to a fee increase for non-registered haulers and an increase in usage of landfills Decrease due to lower fund balance Increase due primarily to the sale of recyclable items Decrease due to reduction in secondary net assessed value of real and secured personal property Decrease in Multi-Species Grant from US Fish and Wildlife; grant ended in August 2010 Sheriff Grants (4.180m); Community Development Grants (3.738m); Facilities Management Grants (1.527m); School Reserve Fund (620.5k); Superior Court Grants (99.7k); Emergency Mgmt/Homeland Security Grants 1.099m; County Attorney Grants 944.1k; Forensic Science Center Grants 361k; Juvenile Court Grants 173.7k; Parks & Recreation Grants 24.5k; Justice Courts Tucson Grants 14.5k County Attorney Grants (7k); COC Judicial Collection Enhancement (1k); Forensic Science Center Grants (.1k) School Reserve Fund 36.8k; Parks & Recreation Grants 25k; Community Development Grants (40.8k); Juvenile Court Grants (.4k); SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2010/2011 vs Fiscal Year 2011/2012 Regional Flood Control District Interest Miscellaneous Taxes Intergovernmental Charges for Services Solid Waste Intergovernmental Charges for Services Interest Miscellaneous Stadium District Charges for Services Intergovernmental Interest Miscellaneous 18,100 556,961 63,321,609 SOURCE OF REVENUES Interest Miscellaneous ADOPTED REVENUES FY 2010/2011 Pima County FY 2011/2012 Adopted Budget 9-32 18,600 159,899,483 24,262 399,208 6,000,000 82,000 235,532,353 1,044,229,924 18,000 150,124,993 15,000 373,371 10,000,000 0 376,381,044 1,245,690,388 0 61,013,127 5,002,190 201,389,095 31,345 17,000 244,380 20,000 1,834,720 195,180 40,824 1,923,660 672,360 135,128 4,776,070 76,782 876,046 10,009 209,321 ADOPTED REVENUES FY 2011/2012 5,148,436 120,368 905,771 30,000 286,668 ADOPTED REVENUES FY 2010/2011 TOTAL REVENUES TOTAL INTERNAL SERVICE FUNDS Fleet Services Charges for Services Interest Intergovernmental Memo Revenue Miscellaneous Graphic Services Production Charges for Services Interest Miscellaneous Risk Management Charges for Services Interest Miscellaneous Telecommunications Charges for Services Interest Miscellaneous INTERNAL SERVICE FUNDS 14,724,462 100,000 975,000 50,000 355,000 988,000 2,000 0 19,035,648 521,602 17,400 4,749,474 9,602 77,740 41,605,928 1,085,835,852 12,304,462 250,000 975,000 50,000 188,000 970,000 2,000 5,000 21,272,325 700,000 17,400 4,466,524 0 62,005 41,262,716 1,286,953,104 (201,117,252) 282,950 9,602 15,735 308,287 (2,236,677) (178,398) 0 18,000 0 (5,000) 2,420,000 (150,000) 0 0 167,000 (201,460,464) 600 9,774,490 9,262 25,837 (4,000,000) 82,000 (140,848,691) (641,015) (118,128) (5,002,190) (140,375,968) 49,200 (20,824) (88,940) (372,366) (43,586) (29,725) (19,991) (77,347) CHANGE EXPLANATION Increase in number of network only users Increasing cash balance Increased reimbursements from non-County agencies using services Decreased liability and health premiums Decreased cash balance Sales of items now budgeted as charges for services Increase in demand for printing services provided to County departments Increase due to sale of recycled oil and scrap metal and accident repairs based on FY 2010/12 actual data Increase in the FY 2011/12 mileage rate increase Decrease due to lower yield rate and an adjustment based on FY 2010/11 actual data Increase due to application fees for industrial users of the wastewater treatment systems Increase due primarily to approved phased rate increase from January 2011, FY 2010/11 and January 2012 Increase due to industrial pretreatment fines Increase due to expected interest collected from bonds sold and invested in LGIP Decrease in developer contributions due to the downturn in the economy Increase due to interest penalties for uncollected connection fees and recovery on stale dated warrants No budgeted grant activity Budget reflects AHCCCS/ALTCS plan activity through September 30, 2011; Posada del Sol skilled nursing facility may be sold during fiscal year 2011/12 Based on fiscal year 2010/11 actual earnings Fewer recoupments of prior year overpayments Increased charges to other County departments for El Presidio garage Lower expected interest rates Decreased parking revenues based on prior years' actuals Decrease is due primarily to a slowdown in construction Decrease is due to the phasing out of federal grant as part of the American Recovery and Reinvestment Act Decrease is due primarily to a slowdown in construction Decrease is due to a lower fund balance Decrease is due primarily to an end in fees for addressing services SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2010/2011 vs Fiscal Year 2011/2012 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY GRAND TOTAL ALL FUNDS Interest Miscellaneous Regional Wastewater Reclamation Licenses and Permits Charges for Services Fines and Forfeits Interest Memo Revenue Miscellaneous TOTAL ENTERPRISE FUNDS Development Services Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous Parking Garages Charges for Services Interest Miscellaneous Pima Health System and Services Intergovernmental Charges for Services ENTERPRISE FUNDS SOURCE OF REVENUES Pima County FY 2011/2012 Adopted Budget Pima County FY2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Expenditures COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION ASSESSOR STATUTORY MANDATES TOTAL ASSESSOR 1,452,651 7,002,055 1,452,651 7,002,055 8,454,706 8,454,706 1,922,807 1,922,807 1,922,807 1,922,807 700,775 546,734 700,775 546,734 1,247,509 1,247,509 502,754 358,153 502,754 358,153 860,907 860,907 1,496,062 1,496,062 1,496,062 1,496,062 BOARD OF SUPERVISORS BOARD OF SUPERVISORS TOTAL BOARD OF SUPERVISORS CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT TOTAL CLERK OF THE BOARD COMMUNICATIONS OFFICE COMMUNICATIONS OFFICE GRAPHIC SERVICES DESIGN TOTAL COMMUNICATIONS OFFICE COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR TOTAL COUNTY ADMINISTRATOR ELECTIONS ELECTIONS TOTAL ELECTIONS 2,819,231 1,166,200 3,985,431 2,819,231 1,166,200 3,985,431 485,336 1,334,142 192,796 1,116,722 402,745 1,984,824 535,675 550,461 45,829 485,336 1,334,142 192,796 1,116,722 402,745 1,984,824 535,675 596,290 6,602,701 45,829 6,648,530 2,755,900 360,958 3,116,858 2,755,900 360,958 3,116,858 FINANCE & RISK MANAGEMENT ADMINISTRATION BUDGET DEPARTMENTAL ANALYSIS FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS GRANTS MANAGEMENT REVENUE MANAGEMENT TOTAL FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER TOTAL FORENSIC SCIENCE CENTER HUMAN RESOURCES BENEFITS/PERSONNEL/RECORDS/REPORTS EXECUTIVE SERVICES/EMPLOYMENT RIGHTS HR SPECIALIZED PROGRAMS HR SUPPORT AND ANALYSIS TOTAL HUMAN RESOURCES 865,060 575,359 361,486 875,104 865,060 575,359 361,486 875,104 2,677,009 2,677,009 8,333,441 8,333,441 8,333,441 8,333,441 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY TOTAL INFORMATION TECHNOLOGY 10-1 Pima County FY2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds 44,288,540 22,376,589 Debt Service Fund Total Expenditures NON DEPARTMENTAL CONTINGENCY DEBT SERVICE EMPLOYEE BENEFIT LIABILITY FUND GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL 100,824,209 1,000,000 705,000 TOTAL NON DEPARTMENTAL 12,699,993 9,243 2,596,685 57,693,533 25,982,517 100,824,209 66,665,129 100,824,209 1,000,000 705,000 9,243 15,296,678 184,500,259 OFC OF EMERG MGMT & HOMELAND SECURITY OFC OF EMERG MGMT & HOMELAND SECURITY TOTAL OFC OF EMERG MGMT & HOMELAND SECURITY 513,074 1,098,818 1,611,892 513,074 1,098,818 1,611,892 PROCUREMENT ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & SBE PROGRAM TOTAL PROCUREMENT 534,052 553,391 848,564 245,000 534,052 553,391 848,564 245,000 2,181,007 2,181,007 RECORDER ADMINISTRATION INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 404,459 732,153 1,411,098 192,000 404,459 1,483,601 732,153 1,603,098 2,547,710 1,675,601 4,223,311 2,455,542 505,816 2,961,358 2,455,542 505,816 2,961,358 102,561,139 30,835,739 1,483,601 TOTAL RECORDER TREASURER TREASURER OPERATIONS TOTAL TREASURER TOTAL COUNTY ADMINISTRATION 100,824,209 234,221,087 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FINANCE & RISK MANAGEMENT GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT 933,485 19,057,356 2 TOTAL FINANCE & RISK MANAGEMENT 19,990,841 INFORMATION TECHNOLOGY TELECOMMUNICATIONS 4,799,147 TOTAL INTERNAL SERVICE - COUNTY ADMINISTRATION 10-2 24,789,988 Pima County FY2011/2012 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Revenues COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION TOTAL ASSESSOR 3,000 3,000 3,000 3,000 2,100 2,100 2,100 2,100 110,500 110,500 110,500 110,500 CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT TOTAL CLERK OF THE BOARD COMMUNICATIONS OFFICE GRAPHIC SERVICES DESIGN TOTAL COMMUNICATIONS OFFICE ELECTIONS ELECTIONS TOTAL ELECTIONS 305,000 1,154,291 1,459,291 305,000 1,154,291 1,459,291 FINANCE & RISK MANAGEMENT FINANCIAL OPERATIONS TOTAL FINANCE & RISK MANAGEMENT 31,000 31,000 31,000 31,000 FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER TOTAL FORENSIC SCIENCE CENTER 994,900 360,958 1,355,858 994,900 360,958 1,355,858 HUMAN RESOURCES BENEFITS/PERSONNEL/RECORDS/REPORTS TOTAL HUMAN RESOURCES 1,500 1,500 1,500 1,500 502,166 502,166 502,166 502,166 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY TOTAL INFORMATION TECHNOLOGY NON DEPARTMENTAL CONTINGENCY DEBT SERVICE GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL 4,625,000 65,603,403 422,221,760 264,884 2,768,662 TOTAL NON DEPARTMENTAL 429,615,422 264,884 65,603,403 4,625,000 65,603,403 422,221,760 264,884 2,768,662 495,483,709 OFC OF EMERG MGMT & HOMELAND SECURITY OFC OF EMERG MGMT & HOMELAND SECURITY TOTAL OFC OF EMERG MGMT & HOMELAND SECURITY 1,098,818 1,098,818 1,098,818 1,098,818 PROCUREMENT VENDOR RELATIONS & SBE PROGRAM TOTAL PROCUREMENT 10-3 3,000 3,000 3,000 3,000 Pima County FY2011/2012 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Revenues RECORDER INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 838,000 TOTAL RECORDER 1,986,100 319,900 184,960 838,000 1,986,100 504,860 2,306,000 1,022,960 3,328,960 150 97,500 97,650 150 97,500 97,650 433,874,738 3,999,411 TREASURER TREASURER OPERATIONS TOTAL TREASURER TOTAL COUNTY ADMINISTRATION 65,603,403 503,477,552 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FINANCE & RISK MANAGEMENT GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT 990,000 19,574,650 2 TOTAL FINANCE & RISK MANAGEMENT 20,564,650 INFORMATION TECHNOLOGY TELECOMMUNICATIONS 4,836,816 TOTAL INTERNAL SERVICE - COUNTY ADMINISTRATION 10-4 25,401,466 Pima County FY 2011/2012 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION ASSESSOR STATUTORY MANDATES 25.0 130.0 TOTAL ASSESSOR 155.0 BOARD OF SUPERVISORS BOARD OF SUPERVISORS 23.4 TOTAL BOARD OF SUPERVISORS 23.4 CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT 7.0 9.0 TOTAL CLERK OF THE BOARD 16.0 COMMUNICATIONS OFFICE COMMUNICATIONS OFFICE GRAPHIC SERVICES DESIGN 6.0 4.4 TOTAL COMMUNICATIONS OFFICE 10.4 COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR 11.8 TOTAL COUNTY ADMINISTRATOR 11.8 ELECTIONS ELECTIONS 16.0 TOTAL ELECTIONS 16.0 FINANCE & RISK MANAGEMENT ADMINISTRATION BUDGET DEPARTMENTAL ANALYSIS FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS FINANCIAL SERVICES - PHS GRANTS MANAGEMENT GRAPHIC SERVICES PRODUCTION REVENUE MANAGEMENT RISK MANAGEMENT 14.0 13.5 24.0 19.9 15.0 33.0 32.0 23.6 10.6 23.9 24.5 TOTAL FINANCE & RISK MANAGEMENT 234.0 FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER 27.5 TOTAL FORENSIC SCIENCE CENTER 27.5 10-5 Pima County FY 2011/2012 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs HUMAN RESOURCES BENEFITS/PERSONNEL/RECORDS/REPORTS EXECUTIVE SERVICES/EMPLOYMENT RIGHTS HR SPECIALIZED PROGRAMS HR SUPPORT AND ANALYSIS 13.4 8.2 5.2 22.3 TOTAL HUMAN RESOURCES 49.1 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY TELECOMMUNICATIONS 150.0 22.0 TOTAL INFORMATION TECHNOLOGY 172.0 OFC OF EMERG MGMT & HOMELAND SECURITY OFC OF EMERG MGMT & HOMELAND SECURITY 11.4 TOTAL OFC OF EMERG MGMT & HOMELAND SECURITY 11.4 PROCUREMENT ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & SBE PROGRAM 8.0 7.0 11.6 4.0 TOTAL PROCUREMENT 30.6 RECORDER ADMINISTRATION INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 4.0 10.0 17.0 14.0 TOTAL RECORDER 45.0 TREASURER TREASURER OPERATIONS 38.5 TOTAL TREASURER 38.5 TOTAL COUNTY ADMINISTRATION 840.7 Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 10-6 Pima County FY 2011/2012 Adopted Budget Assessor Expenditures: 8,454,706 Revenues: FTEs 3,000 155.0 Function Statement: Locate, identify, list, value, and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Mandates: ARS Title 42: Taxation Expenditures by Program Administration 17.18% Assessor Statutory Mandates 82.82% Sources of All Funding Department Revenue 0.04% General Fund Support 99.96% 10-7 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: ASSESSOR Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted ADMINISTRATION 1,610,919 1,441,026 1,452,651 ASSESSOR STATUTORY MANDATES 6,286,538 6,920,809 7,002,055 Total Expenditures 7,897,457 8,361,835 8,454,706 3,854 3,000 3,000 908 0 0 4,762 0 3,000 0 3,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 7,892,695 0 0 8,358,835 0 0 8,451,706 Total Program Funding 7,897,457 8,361,835 8,454,706 Funding by Source Revenues ADMINISTRATION ASSESSOR STATUTORY MANDATES Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program ADMINISTRATION 22.0 26.0 25.0 ASSESSOR STATUTORY MANDATES 138.5 134.5 130.0 Total Staffing (FTEs) 160.5 160.5 155.0 10-8 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: ASSESSOR Program: ADMINISTRATION Function Provide administrative, managerial, and network support for all functions in the Pima County Assessor’s Office. Description of Services Ensure compliance of statutory mandates. Administer, direct, and manage County personnel policies and procedures. Provide personnel and payroll services. Budget and monitor the use of public funds. Monitor procurement and operational services. Manage and direct information systems administration. Develop electronic methods to enhance processing of tabular and graphic data. Program Goals and Objectives - Ensure the proper and timely performance of all functions mandated to the Assessor by law - Maintain a local area network system with current technologies Program Performance Measures ARS Title 42 statutory mandates met Computer systems maintained and upgraded for most efficient operations possible FY2009/2010 Actual FY2010/2011 Estimated yes no yes no FY2011/2012 Planned yes yes Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,157,290 329,026 124,603 1,098,364 332,662 10,000 1,226,452 216,199 10,000 1,610,919 1,441,026 1,452,651 3,854 3,000 3,000 3,854 3,000 3,000 0 0 0 0 0 1,607,065 0 0 1,438,026 0 0 1,449,651 1,610,919 1,441,026 1,452,651 22.0 26.0 25.0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-9 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: ASSESSOR Program: ASSESSOR STATUTORY MANDATES Function Administer and direct statutory mandates, legislative changes, and Arizona Department of Revenue guidelines. Maintain and manage mandates of the Arizona Department of Commerce and the U.S. Department of Commerce. Description of Services Identify, classify, value, and list taxable property in Pima County. List, locate, value, and classify new construction and additions to both real and personal property. Accept, review, route, update and respond to petitions filed during the Administrative Appeal process, Notices of Error, and Notices of Claim. Defend established values during the Administrative Appeal, Notice of Error, and Notice of Change processes. Accept, review, and grant exemption status and legislative freeze to qualifying applicants as mandated. Maintain parcel maps, parcel file, and create and maintain all taxing authority boundaries. Program Goals and Objectives - Comply with statutory mandates . Transmit personal property valuations to the county treasurer by August 25 . Mail personal property notices of value by August 30 . Rule on each petition for administrative review of personal property valuation or classification within twenty days after it is filed . Identify real property subject to taxation by December 15 . Complete the assessment roll, attach the assessor's certificate, and deliver the certified roll and all assessment lists from which the roll was compiled to the Clerk of the Board of Supervisors by December 20 . Determine the full cash value of such property by January 1 . Transmit and certify to the property tax oversight commission and to the governing bodies of political subdivisions or districts in the County the values that are required to compute the levy limit by February 10 . Determine the limited property value of school districts and transmit the values to the county school superintendent by February 10 . Transmit to the staff of the joint legislative budget committee and to the governor's office of strategic planning and budgeting the values required to compute the truth in taxation rates by February 10 . Notify each purchaser or owner of record of real property's full cash value and the limited property value, if applicable, to be used for assessment purposes by March 1 . Process and respond to Exemption and Legislative Freeze requests . Consider and rule on each petition for assessor review of improper real property valuation or classification by August 15 Program Performance Measures Personal and real property valuations determined Taxpayers provided with notice of values for all personal and real property Assessment roll and lists prepared and delivered Values for levy limits, school districts, and truth in taxation rates prepared and transmitted Percent of responses made to Exemption and Legislative Freeze requests Percent of responses made to Administrative Appeals, Notices of Errors, and Notices of Claim FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated yes yes yes yes yes yes yes yes yes yes yes yes 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 5,716,184 570,354 6,393,565 527,244 6,395,905 606,150 6,286,538 6,920,809 7,002,055 908 0 0 908 0 0 0 0 0 0 0 6,285,630 0 0 6,920,809 0 0 7,002,055 6,286,538 6,920,809 7,002,055 138.5 134.5 130.0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-10 Pima County FY 2011/2012 Adopted Budget Board of Supervisors Expenditures: 1,922,807 Revenues: FTEs 0 23.4 Function Statement: Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Mandates: ARS Title 11, Chapter 2: Board of Supervisors Expenditures by Program Board of Supervisors 100% Sources of All Funding General Fund Support 100% 10-11 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: BOARD OF SUPERVISORS Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted BOARD OF SUPERVISORS 1,680,419 1,887,300 1,922,807 Total Expenditures 1,680,419 1,887,300 1,922,807 Funding by Source Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,680,419 0 0 1,887,300 0 0 1,922,807 Total Program Funding 1,680,419 1,887,300 1,922,807 24.0 24.0 23.4 24.0 24.0 23.4 Staffing (FTEs) by Program BOARD OF SUPERVISORS Total Staffing (FTEs) 10-12 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: BOARD OF SUPERVISORS Program: BOARD OF SUPERVISORS Function Fulfill the duties and responsibilities set forth in Arizona Revised Statute Title 11, Chapter 2. Description of Services Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public funds. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Levy taxes. Program Goals and Objectives - Adopt a balanced budget - Manage growth in a way that provides maximum benefits to residents, minimizes future taxes, and achieves community and environmental goals - Maintain a General Fund reserve at a minimum of five percent of General Fund Revenues - Make economic development more effective, accountable, and regional . Continue supporting Tucson Regional Economic Opportunities (TREO)/Job Path . Partner with citizens to abate graffiti to protect neighborhoods and maintain quality of life . Obtain a Section 10 permit under the Endangered Species Act from the U.S. Fish & Wildlife Service Program Performance Measures Meetings required by statute held on time Balanced budget adopted Primary tax rate Adopted primary property tax levy Neutral primary tax levy as defined by Truth in Taxation statute adopted General Fund reserve as a percentage of General Fund revenues County funding support for TREO/Job Path County funding provided for graffiti abatement Section 10 Permit obtained FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated yes yes $3.3133 $297,723,590 no yes yes $3.3133 $296,197,333 yes yes yes $3.4178 $284,023,289 yes 16.7% 11.0% 7.6% $719,110 yes no $644,130 yes no $721,473 yes yes Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,575,614 103,428 1,377 1,673,814 213,486 0 1,710,177 212,630 0 1,680,419 1,887,300 1,922,807 0 0 0 0 0 1,680,419 0 0 1,887,300 0 0 1,922,807 1,680,419 1,887,300 1,922,807 24.0 24.0 23.4 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-13 FY2011/2012 Adopted This page intentionally left blank. 10-14 Pima County FY 2011/2012 Adopted Budget Clerk of the Board Expenditures: 1,247,509 Revenues: FTEs 2,100 16.0 Function Statement: Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors (Board). Administer the County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Mandates: ARS Title 4: Alcoholic Beverages; Title 5: Amusements and Sports; Title 11: Counties; Title 12: Courts and Civil Proceedings; Title 35: Public Finances; Title 36: Public Health and Safety; Title 38: Public Officers and Employees; Title 39: Public Records, Printing and Notices; Title 41: State Government; Title 42: Taxation; and Title 48: Special Taxing Districts; Board of Supervisors' Policy C 4.2: Pima County Records Management Program Expenditures by Program Document & Micrographic Mgmt 43.83% Administration/ Management 56.17% Sources of All Funding Department Revenue 0.17% General Fund Support 99.83% 10-15 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: CLERK OF THE BOARD Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted ADMINISTRATION/MANAGEMENT 576,850 706,202 700,775 DOCUMENT & MICROGRAPHIC MGMT 530,036 538,146 546,734 1,106,886 1,244,348 1,247,509 4,327 2,100 2,100 21 0 0 4,348 0 2,100 0 2,100 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,102,538 0 0 1,242,248 0 0 1,245,409 Total Program Funding 1,106,886 1,244,348 1,247,509 Total Expenditures Funding by Source Revenues ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program ADMINISTRATION/MANAGEMENT 7.0 7.0 7.0 DOCUMENT & MICROGRAPHIC MGMT 10.0 9.0 9.0 Total Staffing (FTEs) 17.0 16.0 16.0 10-16 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: CLERK OF THE BOARD Program: ADMINISTRATION/MANAGEMENT Function Record and publish all proceedings of the Board of Supervisors (Board). Preserve and file all accounts acted upon by the Board. Process, preserve, and file all petitions, various licenses, and applications. Provide for the publication of the Pima County Code. Fulfill requirements of boards, commissions, and committees. Discharge statutory requirements for special taxing districts. Perform all other duties required by law, rule, or order of the Board. Description of Services Coordinate, prepare, and post the Board meeting agendas/addendums including e-agenda. Record and e-post digital audio from Board meetings. Transcribe and publish Board meeting minutes to the Internet. Transcribe and type verbatims. Process Board meeting paperwork for execution/recordation/distribution. Maintain permanent records of minutes, resolutions, and ordinances. Maintain indexing system for document research and retrieval. Provide for the publication of the Pima County Code. Receive and process litigation and claims. Fulfill/forward requests for public records. Process various types of liquor licenses, bingo, and fireworks permit applications. Provide coordinator training, maintain membership records, and officially post notices for all boards, commissions, and/or committees. Maintain, e-post, and distribute Board policies. Perform all duties relating to special taxing districts, i.e. creations/annexations and reporting requirements. Perform other duties as required by order of the Board. Program Goals and Objectives - Perform all duties within statutorily mandated deadlines - Provide efficient and accurate responses to inquiries by County departments and the general public - Develop applications and migrate documents to Countywide standard Document Management System (DMS) Program Performance Measures Notices/agendas posted as statutorily required Minutes prepared for approval as statutorily required Documents migrated to DMS Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 0% 100% 100% 25% FY2009/2010 Actual FY2011/2012 Planned 100% 100% 100% FY2010/2011 Adopted FY2011/2012 Adopted 460,484 99,547 16,819 482,152 224,050 0 494,288 206,487 0 576,850 706,202 700,775 2,847 2,000 2,000 232 100 100 Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 1,248 0 0 4,327 2,100 2,100 0 0 0 0 0 572,523 0 0 704,102 0 0 698,675 576,850 706,202 700,775 7.0 7.0 7.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-17 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: CLERK OF THE BOARD Program: DOCUMENT & MICROGRAPHIC MGMT Function Provide an efficient and effective Pima County Records Management Program in accordance with Arizona Revised Statute 41-1346 and Board of Supervisors Policy C 4.2. Description of Services Administer the Pima County Records Management Program. Establish guidelines and training programs for County personnel. Provide efficient and cost effective storage of inactive records. Provide for and certify the destruction of confidential and non-confidential records. Assist departments in developing comprehensive records retention schedules. Provide guidance on document imaging implementation. Coordinate department migration of records into the Document Management System. Provide document capturing and microfilm scanning services to County departments and other local jurisdictions. Provide microfilm services for permanent records. Access, retrieve, and deliver records to departments upon request. Provide web-based records management services. Program Goals and Objectives - Reduce storage of long term paper records by preserving records on microfilm or digital image - Create digital file to replace duplicate microfilm - Reduce micrographic supply costs - Implement the enterprise wide Document Management System in collaboration with IT Department - Educate Department Record Coordinators about their responsibilities for program success. Program Performance Measures Reduction in paper records stored Digital files created to replace duplicate microfilm Reduction in micrographic supply costs due to imaging Department Record Coordinators trained Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 2.0% 2.0% n/a 2.5% 50.0% 2.1% 3.0% 80.0% 2.9% 64.0% 87.0% 100.0% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 456,125 57,092 16,819 456,412 81,734 0 462,888 83,846 0 530,036 538,146 546,734 21 0 0 21 0 0 0 0 0 0 0 530,015 0 0 538,146 0 0 546,734 530,036 538,146 546,734 10.0 9.0 9.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-18 Pima County FY 2011/2012 Adopted Budget Communications Office Expenditures: 860,907 Revenues: FTEs 110,500 10.4 Function Statement: Effectively communicate the various programs and services available to the public. Work with the Information Technology Department to develop a new interactive County website. Provide graphic design services to all County departments. Mandates: None Expenditures by Program Graphic Services Design 41.60% Communications Office 58.40% Sources of All Funding Department Revenue 12.84% General Fund Support 87.16% 10-19 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: COMMUNICATIONS OFFICE Expenditures by Program FY2009/2010 Actual COMMUNICATIONS OFFICE FY2010/2011 Adopted FY2011/2012 Adopted 0 0 502,754 GRAPHIC SERVICES DESIGN 530,129 460,849 358,153 Total Expenditures 530,129 460,849 860,907 GRAPHIC SERVICES DESIGN 148,523 125,700 110,500 Total Revenues Net Operating Transfers In/(Out) 148,523 0 125,700 0 110,500 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 381,606 0 0 335,149 0 0 750,407 Total Program Funding 530,129 460,849 860,907 Funding by Source Revenues Staffing (FTEs) by Program COMMUNICATIONS OFFICE 0.0 0.0 6.0 GRAPHIC SERVICES DESIGN 6.0 5.5 4.4 Total Staffing (FTEs) 6.0 5.5 10.4 10-20 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNICATIONS OFFICE Program: COMMUNICATIONS OFFICE Function Assist all Pima County departments to effectively communicate the various programs and services available to the public. Work with the Information Technology Department to develop a new customer oriented County website. Description of Services Coordinate, evaluate, and assist in the development of media releases made on the behalf of Pima County departments. These media releases are disseminated electronically via email and the Pima County website. Help determine branding and marketing needs and develop materials for departments and programs in Pima County. Provide departments with art direction for all visual and editorial needs. Create and enforce content governance policies to regulate information intended for the Pima County website and the general public. (Note: The Communications Office was created during fiscal year 2010/11.) Program Goals and Objectives - Standardize the appearance and functionality of County websites - Complete requests for media release from County departments within the timeframe set by the requesting departments Program Performance Measures Percent of websites standardized Percent of department media release requests completed within timeframe set by department Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Estimated n/a n/a n/a n/a FY2009/2010 Actual PERSONAL SERVICES SUPPLIES AND SERVICES FY2011/2012 Planned 80% 100% FY2010/2011 Adopted FY2011/2012 Adopted 0 0 0 0 481,134 21,620 0 0 502,754 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 502,754 0 0 502,754 0.0 0.0 6.0 Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 10-21 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNICATIONS OFFICE Program: GRAPHIC SERVICES DESIGN Function Provide graphic design to all Pima County departments, County Administration, and the Board of Supervisors. Other governmental agencies, consultants, and the public often utilize many of these products. Description of Services Provide graphic design, computer graphics, desktop publishing, technical illustration, cartography, displays, and Web site design and development services. Utilize traditional and digital art media and illustration techniques. Manage all stages of publication production including layout, design, typography, editing, proofing, pre-press and printing processes, and costs. Other services include digital imaging, signage design, and the design and production of large exhibits. (Note: Prior to fiscal year 2011/12 this program was presented as a program in the Graphic Services Department, which no longer exists.) Program Goals and Objectives - Minimize General Fund impact . Increase graphic designer billable hours . Decrease expenses - Increase customer service satisfaction . Track and reduce the number of customer complaints Program Performance Measures Decrease in General Fund impact Graphic designer time billed Decrease in expenses Number of customer complaints Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated $7,092 35% $87,600 4 $46,457 40% $69,280 3 FY2009/2010 Actual FY2011/2012 Planned $87,496 45% $102,696 2 FY2010/2011 Adopted FY2011/2012 Adopted 368,004 162,125 383,625 77,224 323,349 34,804 530,129 460,849 358,153 148,510 125,000 110,000 13 700 500 148,523 125,700 110,500 0 0 0 0 0 381,606 0 0 335,149 0 0 247,653 530,129 460,849 358,153 6.0 5.5 4.4 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-22 Pima County FY 2011/2012 Adopted Budget County Administrator Expenditures: 1,496,062 Revenues: FTEs 0 11.8 Function Statement: Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Direct activities of the Office of Strategic Planning. Mandates: None Note: As part of the reorganization of various administrative functions, the Office of Conservation, Science, and Environmental Policy and the Sustainability Program were consolidated into the new Office of Sustainability and Conservation in the Public Works functional area; and the Facilities Renewal Fund was moved to Facilities Management. Expenditures by Program County Administrator 100% Sources of All Funding General Fund Support 100% 10-23 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: COUNTY ADMINISTRATOR Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted COUNTY ADMINISTRATOR 1,519,930 1,797,318 1,496,062 Total Expenditures 1,519,930 1,797,318 1,496,062 15,540 0 0 15,540 (80,000) 0 0 0 0 Funding by Source Revenues COUNTY ADMINISTRATOR Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 81,153 1,503,237 0 0 1,797,318 0 0 1,496,062 Total Program Funding 1,519,930 1,797,318 1,496,062 17.8 17.8 11.8 17.8 17.8 11.8 Staffing (FTEs) by Program COUNTY ADMINISTRATOR Total Staffing (FTEs) 10-24 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COUNTY ADMINISTRATOR Program: COUNTY ADMINISTRATOR Function Carry out the policies and attain goals established by the Board of Supervisors. Description of Services Administer and oversee all non-elected official department operations. Provide management, coordination, and communications on all legislative issues and intergovernmental needs. Program Goals and Objectives - Implement the Board of Supervisors' policies . Complete mandated reports . Review department budget requests and submit recommendations to the Board of Supervisors - Preserve open space and public lands in order to maintain the sensitive desert environment . Continue the acquisition of open space Financial Highlights and Significant Issues As part of the reorganization of various administrative functions, the Office of Conservation, Science, and Environmental Policy, the Sustainability Program, and four FTEs with funding of $254,194 were consolidated into the new Office of Sustainability and Conservation in the Public Works functional area; and one FTE with funding of $98,815 was moved to the new Communications Office. Program Performance Measures Board requests met Mandated reports completed Department budget requests reviewed Natural area acres acquired as part of the Conservation Acquisition Program FY2009/2010 Actual FY2010/2011 Estimated yes yes yes 822 yes yes yes 292 FY2011/2012 Planned yes yes yes 300 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,395,527 107,522 16,881 1,501,083 296,235 0 1,217,761 278,301 0 1,519,930 1,797,318 1,496,062 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 15,818 0 0 0 0 15,540 0 0 (80,000) (278) 0 0 0 81,153 1,503,237 0 0 1,797,318 0 0 1,496,062 1,519,930 1,797,318 1,496,062 17.8 17.8 11.8 10-25 This page intentionally left blank. 10-26 Pima County FY 2011/2012 Adopted Budget Elections Expenditures: 3,985,431 Revenues: FTEs 1,459,291 16.0 Function Statement: Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, school districts, fire districts, and any other special district within Pima County). Serve as the filing office for candidate nomination filings and campaign finance reports. Responsible for all reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach to the Native American community. Provide assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Mandates: ARS Title 16: Elections and Electors Expenditures by Program Elections 100% Sources of All Funding Fund Balance Decrease 0.30% Department Revenue 36.62% General Fund Support 63.08% 10-27 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: ELECTIONS Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted ELECTIONS 3,174,912 7,097,383 3,985,431 Total Expenditures 3,174,912 7,097,383 3,985,431 ELECTIONS 2,097,457 2,389,291 1,459,291 Total Revenues Net Operating Transfers In/(Out) 2,097,457 0 2,389,291 0 1,459,291 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (12,775) 1,090,230 0 19,000 4,689,092 0 11,909 2,514,231 Total Program Funding 3,174,912 7,097,383 3,985,431 17.0 16.0 16.0 17.0 16.0 16.0 Funding by Source Revenues Staffing (FTEs) by Program ELECTIONS Total Staffing (FTEs) 10-28 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: ELECTIONS Program: ELECTIONS Function Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions that contract with the County. Description of Services Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and any other special districts within Pima County) that contract with the County. Serve as the filing office for candidates' nomination filings. Serve as the filing office for campaign finance reports. Responsible for redefining precincts and redistricting as required by the Board of Supervisors (BOS). Conduct community outreach and assistance to ensure compliance with the Americans with Disabilities Act (ADA) and the Voting Rights Act. Program Goals and Objectives - Conduct fair and open elections - Comply with all federal and state mandates and statutes - Continue election integrity reform efforts - Improve elections security - Improve communications with political party chairpersons Program Performance Measures Sample ballots mailed on time Polling places ADA compliant Polling places with voting devices for visually impaired voters Criminal history checks performed on prospective employees Elections software systems, programs, and databases independently tested and verified Voted, spoiled, and blank ballots tracked and logged Twice the required number of precincts ballots hand-counted to verify computer tabulation Election databases released immediately after the BOS canvasses an official election Monthly meetings with political party chairpersons held FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% 50% 100% 100% 100% 100% 100% 100% yes 100% yes 100% yes yes yes yes yes yes yes Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,988,379 1,173,019 13,514 2,894,371 3,074,812 1,128,200 1,753,664 1,090,567 1,141,200 Total Program Expenditures 3,174,912 7,097,383 3,985,431 2,065,461 1,230,000 300,000 14,922 5,000 5,000 4,299 0 0 2,084,682 1,235,000 305,000 0 1,154,291 1,154,291 12,775 0 0 12,775 1,154,291 1,154,291 0 Program Funding by Source Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (12,775) 1,090,230 0 19,000 4,689,092 0 11,909 2,514,231 3,174,912 7,097,383 3,985,431 17.0 16.0 16.0 10-29 This page intentionally left blank. 10-30 Pima County FY 2011/2012 Adopted Budget Finance & Risk Management Expenditures: 26,639,371 Revenues: FTEs 20,595,650 234.0 Function Statement: Provide centralized financial and risk management services for the County. Financial and risk management operations include administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable and receivable, payroll processing, grants oversight, records maintenance, mail services, workers' compensation, loss control and prevention, internal audit, cash management, delinquent accounts collection, and formation and collection functions of improvement districts. Mandates: ARS Title 11: Counties, Title 23: Labor, Title 34: Public Buildings and Improvements, Title 38: Public Officers and Employees, Title 41: State Government, and Title 42: Taxation; and Pima County Code 3.04: Risk Management Expenditures by Program Administration 1.82% Budget 5.01% Departmental Analysis 0.72% Financial Control & Reporting 4.19% Financial Management & Audit 1.51% Financial Operations 7.45% Grants Management 2.01% Risk Management 71.55% Revenue Management 2.24% Graphic Services Production 3.50% Sources of All Funding Operating Transfers 0.18% General Fund Support 24.15% Department Revenue 75.67% 10-31 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: FINANCE & RISK MANAGEMENT Expenditures by Program ADMINISTRATION BUDGET FY2009/2010 Actual FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS 497,419 485,336 1,430,634 1,402,747 1,334,142 33,437 233,538 192,796 1,283,639 1,059,786 1,116,722 778,998 453,037 402,745 1,834,538 1,820,966 1,984,824 FINANCIAL SERVICES - PHS 207 0 0 37,601 556,065 535,675 1,016,073 965,972 933,485 76,750 589,727 596,290 17,157,169 20,436,398 19,057,356 937,922 0 0 25,281,962 28,015,655 26,639,371 845 0 0 0 0 GRANTS MANAGEMENT GRAPHIC SERVICES PRODUCTION REVENUE MANAGEMENT RISK MANAGEMENT SYSTEMS Total Expenditures FY2011/2012 Adopted 694,994 DEPARTMENTAL ANALYSIS FINANCIAL CONTROL & REPORTING FY2010/2011 Adopted Funding by Source Revenues ADMINISTRATION FINANCIAL MANAGEMENT & AUDIT (1,367) FINANCIAL OPERATIONS 33,027 21,600 31,000 1,133,240 977,000 990,000 770 0 0 RISK MANAGEMENT 19,985,081 21,989,725 19,574,650 Total Revenues Net Operating Transfers In/(Out) 21,151,596 (8,962) 22,988,325 49,000 20,595,650 (55,432) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (2,878,357) 7,017,685 0 (1,553,537) 6,531,867 0 (472,548) 6,571,701 Total Program Funding 25,281,962 28,015,655 GRAPHIC SERVICES PRODUCTION REVENUE MANAGEMENT Staffing (FTEs) by Program ADMINISTRATION BUDGET DEPARTMENTAL ANALYSIS 26,639,371 9.0 8.5 14.0 14.0 14.5 13.5 0.0 31.5 24.0 FINANCIAL CONTROL & REPORTING 20.9 20.0 19.9 FINANCIAL MANAGEMENT & AUDIT 12.0 17.0 15.0 FINANCIAL OPERATIONS 31.0 34.6 33.0 FINANCIAL SERVICES - PHS 0.0 38.0 32.0 GRANTS MANAGEMENT 0.0 24.0 23.6 GRAPHIC SERVICES PRODUCTION 9.6 10.1 10.6 REVENUE MANAGEMENT 0.0 24.0 23.9 RISK MANAGEMENT 24.5 24.5 24.5 SYSTEMS 12.1 0.0 0.0 133.1 246.7 234.0 Total Staffing (FTEs) 10-32 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FINANCE & RISK MANAGEMENT Program: ADMINISTRATION Function Plan, organize, direct, and manage the operation of the Department of Finance and Risk Management. Description of Services Process payroll and accounts payable, collect delinquent receivables, monitor cash position for all County departments, administer the County's long term debt, perform internal audits, and prepare internal and external financial reports. Coordinate and monitor County budgets. Coordinate mail services. Monitor risk factors affecting finances and work force. Program Goals and Objectives - Respond promptly to requests from the Board of Supervisors, County Administrator, and departments for financial information . Complete special reports, investigations, and analyses as directed by the County Administrator - Enhance the County's financial stability . Ensure department expenditures do not exceed funding sources . Prepare debt packages for the underwriters to obtain the most advantageous interest rate possible for bonds, Water Infrastructure Finance Authority (WIFA) loans, and improvement district bonds . Maintain the County's average AA Bond Rating - Provide timely, accurate, and reliable financial information to the Board of Supervisors, County Administrator, department directors, and the public . Disseminate information through the use of the Internet and Intranet . Make annual budgets, comprehensive annual financial reports, single audit reports, selected department financial statements, loan agreements, and other reports and information easily available by posting on the Internet . Make critical procedures easily available to departments by posting on the County Intranet - Install integrated Countywide program for asset management, procurement, and work order management Program Performance Measures Special reports/analyses/investigations completed Debt packages prepared Average Fitch Pima County Bond Rating Financial information and reports available on Internet Critical procedures available on Internet Budgeted timelines for installation of Countywide system met Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 3 3 AA 100% 95% n/a 3 2 AA 100% 95% 95% FY2009/2010 Actual FY2011/2012 Planned 3 4 AA 100% 100% 100% FY2010/2011 Adopted FY2011/2012 Adopted 540,195 82,254 72,545 377,901 108,578 10,940 426,962 51,374 7,000 694,994 497,419 485,336 845 0 0 845 0 0 0 0 0 0 0 694,149 0 0 497,419 0 0 485,336 694,994 497,419 485,336 9.0 8.5 14.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-33 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FINANCE & RISK MANAGEMENT Program: BUDGET Function Develop and monitor Pima County's annual budget. Manage Pima County's annual property tax assembly process. Description of Services Produce the Recommended, Tentative, and Adopted Budget schedules and books. Monitor the budget and compile monthly revenue and expenditure forecasts. Respond to management's requests for financial analyses and reports. Compile the property tax levies and rates, and prepare budgets for road maintenance and street lighting improvement districts. Work with the Assessor's and Treasurer's offices to produce the property tax roll extension, print and mail property tax statements to property owners, and answer taxpayer queries via the taxpayer telephone hotline. Program Goals and Objectives - Prepare/publish budget schedules/books in a timely manner . Ensure budget schedules/books are prepared by due dates established by the County Administrator - Publish a budget document that satisfies the Government Finance Officers Association (GFOA) guidelines for effective budget presentation . Achieve rating of proficient/outstanding for each of the GFOA review criteria . Receive the GFOA Distinguished Budget Presentation Award - Provide County residents timely and accurate information regarding real and secured personal property taxes . Compile tax rates/levies by the legislated due date . Print and mail more than 400,000 tax statements at least 17 days before the tax due date . Provide informational service via the taxpayer telephone hotline, with no taxpayer complaints about such service - Prepare reliable budget projections . Prepare General Fund budget projections within 1% of year-end audited actual revenues and expenditures Program Performance Measures Budget schedules/books produced by due dates GFOA review criteria rating of proficient/outstanding GFOA Budget Presentation Award received Tax rates/levies compiled by due date Days tax statements mailed prior to taxes due Taxpayer complaints received re: telephone hotline FYE projection vs CAFR actual (General Fund) FY2009/2010 Actual FY2010/2011 Estimated yes 89 of 93 yes yes 8 0 <1.2% yes 93 of 93 yes yes 17 0 <1.0% FY2011/2012 Planned yes 93 of 93 yes yes 17 0 <1.0% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,119,556 311,078 0 1,035,719 367,028 0 964,248 367,094 2,800 1,430,634 1,402,747 1,334,142 0 0 0 0 0 1,430,634 0 0 1,402,747 0 0 1,334,142 1,430,634 1,402,747 1,334,142 14.0 14.5 13.5 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-34 FY2011/2012 Adopted Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FINANCE & RISK MANAGEMENT Program: DEPARTMENTAL ANALYSIS Function Provide accounting, budgeting, and analysis services to County departments that do not report to elected officials. Description of Services Assist departments with annual budget preparation. Analyze revenue and expenditures for budget compliance, errors, and long-term trends. Assist departments with cash, revenue, and expenditure projections and budget variance explanations. Provide departments with functional monthly and periodic reports to improve planning, control, and operational monitoring. Provide accounting problem research and assistance as requested. Program Goals and Objectives - Provide timely, accurate, and reliable information and reports to department management and other users . Perform special projects as requested . Submit annual budget requests by due date . Submit monthly projections by due date . Complete department planning and control reports on time Program Performance Measures Special projects completed Percent of annual budget requests submitted by due date Percent of monthly projections submitted by due date Percent of department planning and control reports completed on time Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Estimated 4 72% 10 75% 12 100% 88% 96% 90% 100% 100% 100% FY2009/2010 Actual Total Program Funding Program Staffing (FTEs) FY2010/2011 Adopted FY2011/2012 Adopted 14,528 17,237 1,672 193,736 29,002 10,800 159,941 26,055 6,800 33,437 233,538 192,796 0 0 0 0 0 33,437 0 0 233,538 0 0 192,796 33,437 233,538 192,796 0.0 31.5 24.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2011/2012 Planned FY2009/2010 Actual 10-35 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FINANCE & RISK MANAGEMENT Program: FINANCIAL CONTROL & REPORTING Function Perform centralized financial reporting and accounting/finance functions for Pima County departments and funds. Monitor compliance with generally accepted accounting principles, policies, procedures, and federal, state, County laws and regulations. Serve as centralized point of coordination and contact for County financial and compliance audits. Description of Services Monitor financial activity of County funds and departments. Prepare, monitor and/or review interim and year-end financial statements for Regional Wastewater Reclamation Department, Development Services, Stadium District, Self Insurance Trust Fund, School Reserve Fund, and all accruals necessary for issuing financial statements in the Comprehensive Annual Financial Report (CAFR). Ensure all County financial statements are in compliance with U.S. generally accepted accounting principles (GAAP). Monitor implementation of all Governmental Accounting Standards Board (GASB) pronouncements. Prepare various schedules and calculations in support of the production of all audited financial statements, including the CAFR. Prepare and file external and internal annual financial reports (e.g., Chief Financial Officer letter, Landfill Closure/Postclosure, Expenditure Limitation Report, Special District Reports, and the Indirect Cost Allocation Report). Reconcile cash, property tax revenues, and investments with the records of the Pima County Treasurer. Respond to management's requests for financial analyses and reports. Program Goals and Objectives - Meet December 31st deadline for submitting the County’s audited Comprehensive Annual Financial Report for the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting . Complete Wastewater Reclamation, Development Services, Stadium District, Local Transportation Assistance Fund II, and Risk Management audits by 10/31 - Ensure all County financial statements are in compliance with GAAP - Issue two indirect cost allocations for internal use and for use by federal grants Program Performance Measures GFOA financial reporting award received Wastewater Reclamation, Development Services, Stadium District, Local Transportation Assistance Fund II, and Risk Management audits completed by 10/31 Quarterly financial statements issued for Wastewater Reclamation, Development Services, and Risk Management County financial statements in compliance with GAAP Indirect cost allocations issued FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated yes yes yes yes yes yes 75% 50% 100% yes yes yes yes yes yes Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,243,807 38,902 930 1,015,874 43,912 0 1,066,774 45,748 4,200 1,283,639 1,059,786 1,116,722 0 0 0 0 0 1,283,639 0 0 1,059,786 0 0 1,116,722 1,283,639 1,059,786 1,116,722 20.9 20.0 19.9 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-36 FY2011/2012 Adopted Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FINANCE & RISK MANAGEMENT Program: FINANCIAL MANAGEMENT & AUDIT Function Perform centralized cash analysis function for County departments. Review, analyze and report Capital Improvement Program activity and ensure that internal control processes are in place and functioning. Description of Services Review and analyze County cash position; review, analyze and report all Capital Improvement Program activity; and conduct routine Countywide, operational, system, and financial audits pertaining to all County departments. Program Goals and Objectives - Prepare and analyze monthly cash flow components for the major County departments - Perform internal audits on high risk areas - Prepare the Annual Bond Update Reports for the Bond Advisory Committee Program Performance Measures Departmental cash flow analyses prepared High risk audits completed Annual Bond Update Reports prepared Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 20 10 2 19 5 2 FY2009/2010 Actual FY2011/2012 Planned 19 5 2 FY2010/2011 Adopted FY2011/2012 Adopted 746,651 23,146 9,201 408,447 34,590 10,000 326,285 76,460 0 778,998 453,037 402,745 Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total (2,353) 0 0 0 0 0 0 0 0 0 0 0 780,365 0 0 453,037 0 0 402,745 778,998 453,037 402,745 12.0 17.0 15.0 986 (1,367) Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-37 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FINANCE & RISK MANAGEMENT Program: FINANCIAL OPERATIONS Function Perform centralized payment functions of payroll and accounts payable. Distribute county mail and maintain county records. Description of Services Process accounts payable and payroll transactions in the County's financial management systems accurately and in a timely manner. Perform accounts payable functions, including paying, researching, and auditing claims. Perform payroll functions, including paying County employees and researching problems. Distribute incoming and outgoing mail accurately, in a timely manner, and in accordance with federal regulations. Print, fold, seal, and mail all County expense and payroll warrants, 1099s, and W2s. Maintain records according to the County's Retention Schedule. Program Goals and Objectives - Provide excellent customer service to vendors, public and employees - Provide accurate and timely payment information to vendors and employees - Meet statutory deadlines for payroll Program Performance Measures 1099s mailed by statutory due date County payroll and expense warrants processed timely and accurately Records maintained within assigned retention schedules Employees paid in accordance with federal timelines FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 100% 100% 100% yes yes yes yes yes yes Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,662,768 171,770 0 1,666,254 146,712 8,000 1,777,994 199,830 7,000 1,834,538 1,820,966 1,984,824 33,027 21,600 31,000 33,027 21,600 31,000 0 0 0 0 0 1,801,511 0 0 1,799,366 0 0 1,953,824 1,834,538 1,820,966 1,984,824 31.0 34.6 33.0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-38 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FINANCE & RISK MANAGEMENT Program: FINANCIAL SERVICES - PHS Function Provide accounting and claims processing services to Pima Heath System & Services (PHS). Description of Services Provide monthly financial statements, quarterly Arizona Health Care Cost Containment System (AHCCCS) financial reports, annual financial audit, daily claims processing, revenue and expenditure projections, and periodic analysis as requested. (Note: Personnel providing financial services to PHS occupy Finance Department positions. Their costs will be transferred to PHS through September 30, 2011, when Pima County's contract with the State ends. Beginning October 1, 2011, costs for AHCCCS closure activities will be transferred to the PHS Transition special revenue fund.) Program Goals and Objectives - Close out PHS business Program Performance Measures PHS business closed out Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated n/a n/a FY2009/2010 Actual (64) 271 0 FY2011/2012 Planned yes FY2010/2011 Adopted 0 (7,300) 7,300 FY2011/2012 Adopted 0 0 0 207 0 0 0 0 0 0 0 207 0 0 0 0 0 0 Total Program Funding 207 0 0 Program Staffing (FTEs) 0.0 38.0 32.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 10-39 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FINANCE & RISK MANAGEMENT Program: GRANTS MANAGEMENT Function Plan, organize, and manage the financial and compliance elements of Pima County's grants. Description of Services Provide grant acquisition consultation, grant financial processing and administration, grant compliance facilitation, and grant technical support across Pima County's special revenue and general fund departments. Program Goals and Objectives - Protect the interests of Pima County through centralized management of grant financial and compliance requirements . Assure full compliance with grant fiscal requirements by providing grant financial administration functions (accounting, cash flow management, expense monitoring, record keeping, reporting, fiscal closeout) . Assure grant compliance by responding to audits, monitoring corrective action plans, assuring purchasing compliance, assuring regulatory and reporting compliance, and completing sub-recipient monitoring . Meet the March 31st deadline for filing the Schedule of Expenditures and Federal Awards (SEFA) as determined by Office of Management and Budget Circular A-133 Subpart C.320 Program Performance Measures Sub-recipient monitoring fulfilled SEFA deadline met Grant reimbursement requests submitted on time Single audit free of findings Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated no yes 85% yes yes yes 90% no FY2009/2010 Actual Total Program Funding Program Staffing (FTEs) yes yes 100% yes FY2010/2011 Adopted FY2011/2012 Adopted 31,817 5,784 527,428 28,637 503,205 32,470 37,601 556,065 535,675 0 0 0 0 0 37,601 0 0 556,065 0 0 535,675 37,601 556,065 535,675 0.0 24.0 23.6 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2011/2012 Planned 10-40 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FINANCE & RISK MANAGEMENT Program: GRAPHIC SERVICES PRODUCTION Function Provide high-speed digital black & white and color printing/copying, including file manipulation; offset printing; finishing and bindery services. Provide color and black & white large-format scanning and printing, and provide bindery services. The public and consultants often utilize these products. Description of Services Provide high-speed digital black & white and color printing/copying, including file manipulation, and offset press printing. Provide finishing and bindery services including collating, folding, and comb, velo, coil, tape, and steel edge binding, drilling, punching, and numbering services. Provide forms design, digital color and black & white scanning, file manipulation, large format scan/copy/print, and drymounting onto foam core. Provide pick-up and delivery service to all downtown County departments. (Note: Graphic Services Production was moved to the operational control of the Budget Division of Finance & Risk Management during fiscal year 2010/11.) Program Goals and Objectives - Increase revenues - Increase customer service satisfaction . Maintain quality control through Process Mapping . Ensure press jobs are ready within 10 days . Track and reduce the number of customer complaints Program Performance Measures Revenues increased Quality Control - number of jobs reworked in-house Press jobs ready in 10 days Number of customer complaints Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated yes 6 96% 7 no 0 95% 4 FY2009/2010 Actual FY2011/2012 Planned yes 0 100% 3 FY2010/2011 Adopted FY2011/2012 Adopted 534,347 479,306 2,420 532,276 433,696 0 580,349 353,136 0 1,016,073 965,972 933,485 1,131,243 970,000 988,000 1,997 2,000 2,000 0 5,000 0 1,133,240 977,000 990,000 0 0 Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (117,167) 0 (2,184) 0 (11,028) 0 0 (54,331) 0 1,016,073 965,972 933,485 9.6 10.1 10.6 10-41 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FINANCE & RISK MANAGEMENT Program: REVENUE MANAGEMENT Function Establish accounts receivables, manage, collect, and account for debts owed to Pima County for a variety of services. Description of Services Establish accounts receivable and billing. Account for receivables and distribute collected funds. Provide for collection and enforcement of delinquent accounts. Manage revenue contracts. Provide formation services and fiscal monitoring of all phases of the Improvement District process. Program Goals and Objectives - Develop and implement new strategies to reduce outstanding accounts receivable balances and increase collections by 2% per year - Implement innovation where feasible to increase speed and accuracy of receipt posting Program Performance Measures Collections increase Average number of days to credit revenue to appropriate department Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 2% 10 2% 3 FY2009/2010 Actual FY2011/2012 Planned 2% 2 FY2010/2011 Adopted FY2011/2012 Adopted 63,499 12,321 930 542,072 34,155 13,500 560,830 25,660 9,800 76,750 589,727 596,290 247 0 0 247 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST 523 0 0 523 0 0 Net Operating Transfers In/(Out) 50,000 49,000 48,265 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 7,760 18,220 0 10,818 529,909 0 (2,436) 550,461 76,750 589,727 596,290 0.0 24.0 23.9 Special Programs Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 10-42 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FINANCE & RISK MANAGEMENT Program: RISK MANAGEMENT Function Direct the risk management program for the County, Regional Flood Control District, Stadium District, and Library District. This includes insurance procurement, trust fund management, risk analysis, safety/loss prevention consultations, inspections, and training. Manage Workers' Compensation and Occupational Medicine programs. Comply with environmental, Occupational Safety and Health Administration, and other related laws and regulations. Adjust tort and property claims, manage environmental and tort litigation, and provide funding for losses. Fund unemployment insurance and self-insured employee dental benefits. Description of Services Manage the County's trust fund and administer the self-insurance and insurance programs. Administer a comprehensive risk reduction program. Protect and conserve the County's human, financial, and physical assets. Provide funding to pay for losses without large disruptions of departmental budgets. Minimize the county's total net cost of Risk Management functions. Allocate Risk Management costs to County departments using appropriate methodology. Represent the County for reimbursements from insurance carriers. Provide safety, loss prevention, and industrial hygiene regulatory administration, training, inspection, and consulting. Conduct safety investigations and analyses. Identify safety improvements for regulatory compliance and employee/citizen safety. Provide technical support on environmental issues. Manage liability and workers' compensation programs including adjust, defend, and fund liability and workers' compensation claims. Provide medical surveillance to County departments and employees. Program Goals and Objectives - Comply with appropriate laws, rules, and policies - Reduce/prevent losses to the County and its employees - Investigate, adjust, and pay claims using industry best practices - Manage lawsuits and administrative actions to protect the interests of the County - Manage program and related funds with minimum disruption to the County's overall budget - Procure insurance in a timely manner striking a balance between cost and coverage - Begin workers' compensation lost time investigations within 3 days of notice - Provide occupational medical surveillance and services required by law, rule, or policy - Provide safety services to departments in support of departmental safety/loss prevention - Support County Attorney's Civil Division through funding and claims management Program Performance Measures Insurance procured before renewal date Safety audits conducted for County departments Statement of Values updated annually Liability claim forms sent within 3 business days of request Workers' Compensation lost time investigations begun within 3 days of notice Workers' Compensation claims accepted or denied within the statutory period FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated yes 35 yes 95% yes 20 yes 98% yes 20 yes 100% 95% 95% 100% 100% 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,675,489 15,481,680 2,390,368 18,046,030 2,222,579 16,834,777 17,157,169 20,436,398 19,057,356 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 35,017 0 0 19,343,442 21,272,325 19,035,648 550,356 700,000 521,602 56,266 17,400 17,400 19,985,081 21,989,725 19,574,650 (58,962) 0 (2,768,950) 10-43 0 0 (1,553,327) (101,513) 0 (415,781) Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FINANCE & RISK MANAGEMENT Program: RISK MANAGEMENT 0 0 0 17,157,169 20,436,398 19,057,356 24.5 24.5 24.5 General Fund Support Total Program Funding Program Staffing (FTEs) 10-44 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FINANCE & RISK MANAGEMENT Program: SYSTEMS Function Provide technical support and development services related to County financial systems. Description of Services Provide technical support for each of the County financial systems in the form of end-user support, development, and planning. Document requirements. Plan and execute projects. Respond to end-user requests for support. Manage all hardware and software requests. Manage security. Monitor compliance with documented Change Management procedures. Coordinate information technology (IT) activities with the Information Technology department and other County departments. (Note: During fiscal year 2009/10 the Financial Systems function and personnel were transferred from Finance to Information Technology. Information here is presented for historical purposes only.) Program Goals and Objectives - Reduce number of production mainframe jobs related to Finance ending unexpectedly or with unexpected results to four or less - Increase to 85 percent projects completed on time - Respond to Help Desk requests within one hour - Complete 95 percent of Help Desk requests within one business day - Complete the annual IT Audit by the Auditor General with zero material findings Program Performance Measures Number of jobs ending unexepectedly or with unexpected results Projects completed on time Responses made to Help Desk requests within 1 hour Help Desk requests completed within 1 business day Material findings in IT Audit Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Estimated n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a FY2009/2010 Actual Total Program Funding Program Staffing (FTEs) FY2010/2011 Adopted FY2011/2012 Adopted 653,107 284,815 0 0 0 0 937,922 0 0 0 0 0 0 0 937,922 0 0 0 0 0 0 937,922 0 0 12.1 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2011/2012 Planned FY2009/2010 Actual 10-45 This page intentionally left blank. 10-46 Pima County FY 2011/2012 Adopted Budget Forensic Science Center Expenditures: 3,116,858 Revenues: FTEs 1,355,858 27.5 Function Statement: Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Mandates: ARS Title 11, Chapter 3, Article 12: County Medical Examiner Expenditures by Program Forensic Science Center 100% Sources of All Funding Department Revenue 43.50% General Fund Support 56.50% 10-47 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: FORENSIC SCIENCE CENTER Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted FORENSIC SCIENCE CENTER 2,819,016 2,738,675 3,116,858 Total Expenditures 2,819,016 2,738,675 3,116,858 FORENSIC SCIENCE CENTER 1,291,375 997,600 1,355,858 Total Revenues Net Operating Transfers In/(Out) 1,291,375 0 997,600 0 1,355,858 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 83,318 1,444,323 0 39,220 1,701,855 0 0 1,761,000 Total Program Funding 2,819,016 2,738,675 3,116,858 27.0 27.0 27.5 27.0 27.0 27.5 Funding by Source Revenues Staffing (FTEs) by Program FORENSIC SCIENCE CENTER Total Staffing (FTEs) 10-48 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FORENSIC SCIENCE CENTER Program: FORENSIC SCIENCE CENTER Function Perform investigations regarding individuals whose deaths are under the jurisdiction of the Office of the Medical Examiner as mandated by ARS Title 11, Chapter 3, Article 12: County Medical Examiner. Description of Services Perform death investigation functions to include autopsies, certifying cause and manner of death, information gathering, report preparation, and court testimony. Provide these services, upon request and for a fee, to other counties in Arizona. Program Goals and Objectives - Maintain the highest possible quality death investigation standards . Respond to requests for body removal within 60-90 minutes no less than 75% of the time . Complete at least 95% of cremation authorizations within 2 days . Prepare a minimum of 95% of reports within 3-4 weeks . Respond to at least 90% of outside personnel, families, etc. within 2 days Program Performance Measures Requests to remove bodies responded to within 60-90 minutes Cremation authorization completed within 2 days Reports prepared within 3-4 weeks Respond to outside personnel, families, etc. within 2 days FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 60% 70% 75% 75% 70% 80% 80% 90% 85% 95% 95% 90% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,337,417 449,715 31,884 2,316,522 418,149 4,004 2,376,916 735,938 4,004 2,819,016 2,738,675 3,116,858 993,200 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues CHARGES FOR SERVICES 1,250,229 993,200 INTEREST 1,774 0 0 MISCELLANEOUS 5,764 4,300 1,700 1,257,767 997,500 994,900 14,600 0 360,958 Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 0 100 0 19,008 0 0 33,608 100 360,958 0 0 0 0 83,318 1,444,323 0 39,220 1,701,855 0 0 1,761,000 2,819,016 2,738,675 3,116,858 27.0 27.0 27.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-49 This page intentionally left blank. 10-50 Pima County FY 2011/2012 Adopted Budget Human Resources Expenditures: 2,677,009 Revenues: FTEs 1,500 49.1 Function Statement: Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, management training, personnel records management, and federal, state, and local labor reporting. Mandates: ARS Title 11-351: Definitions; Title 11-352: Adoption of Limited County Employee Merit System by Resolution; Removal of Certain Administrative Positions by Resolution; Title 11353: County Employee Merit System Commission; Members; Terms; Vacancies; Title 11354: Powers and Duties of the Commission; Title 11-355: Minimum Qualifications for Employment; and Title 11-356: Dismissal, Suspension or Reduction in Rank of Employees; Appeals; Hearings Expenditures by Program HR Support and Analysis 32.69% Benefits/Personnel/ Records/Reports 32.31% HR Specialized Programs 13.51% Executive Services/ Employment Rights 21.49% Sources of All Funding Department Revenue 0.06% General Fund Support 99.94% 10-51 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: HUMAN RESOURCES Expenditures by Program FY2009/2010 Actual BENEFITS/PERSONNEL/RECORDS/REPORTS 885,492 EXECUTIVE SERVICES/EMPLOYMENT RIGHTS HR SPECIALIZED PROGRAMS HR SUPPORT AND ANALYSIS FY2010/2011 Adopted FY2011/2012 Adopted 902,368 865,060 675,966 552,843 575,359 103,685 394,847 361,486 825,102 815,779 875,104 2,490,245 2,665,837 2,677,009 15,231 1,500 1,500 262 0 0 15,493 0 1,500 0 1,500 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 2,474,752 0 0 2,664,337 0 0 2,675,509 Total Program Funding 2,490,245 2,665,837 2,677,009 13.9 15.3 13.4 7.7 7.5 8.2 Total Expenditures Funding by Source Revenues BENEFITS/PERSONNEL/RECORDS/REPORTS EXECUTIVE SERVICES/EMPLOYMENT RIGHTS Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program BENEFITS/PERSONNEL/RECORDS/REPORTS EXECUTIVE SERVICES/EMPLOYMENT RIGHTS HR SPECIALIZED PROGRAMS 1.1 5.7 5.2 HR SUPPORT AND ANALYSIS 14.3 22.6 22.3 Total Staffing (FTEs) 37.0 51.1 49.1 10-52 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: HUMAN RESOURCES Program: BENEFITS/PERSONNEL/RECORDS/REPORTS Function Partner with clients by providing the best and most affordable options for medical care, dental, life insurance, and other ancillary services. Counsel and coordinate retirement benefits and long-term disability matters with employees and the State. Maintain official employee personnel records both by hardcopy and automated information programs, process personnel action forms, automate and maintain Equal Employment Opportunity (EEO) and veterans data and reports, and manage the employee discount and bus pass programs. Description of Services Provide benefits advocacy and administration; contract development, negotiations and renewal activity; benefits open enrollment and special program coverage. Supervise the day-to-day activity for maintaining official personnel files, respond to subpoenas, process personnel action forms, and manage the employee discount program. Automate and report on the EEO and veterans composition as required by federal law. Program Goals and Objectives - Manage the employee benefits programs to provide the best available benefits, insurance coverage and associated costs - Provide wellness and employee assistance programs in conjunction with our healthcare provider and other benefits programs for employee well being - Manage employee official personnel, benefits, and insurance records and ensure that documents are maintained in a confidential manner - Ensure official personnel records and files are maintained pursuant to the State Retention and Disposition Schedule - Ensure the timely and accurate filing of Federal reports pertaining to EEO and veterans Program Performance Measures Average combined medical benefits cost per employee Percent of covered employees needing Human Resources intervention for health matters Wellness events - total attendance Personnel records reviewed for compliance with State Retention and Dispostion Schedule Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated $6,187 $6,604 $7,713 1.25% 1.00% .75% 22,889 1,648 22,000 1,750 22,000 1,200 FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 817,741 65,653 2,098 826,788 73,080 2,500 788,330 74,230 2,500 885,492 902,368 865,060 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 1,106 1,000 1,000 14,125 500 500 15,231 1,500 1,500 0 0 0 0 0 870,261 0 0 900,868 0 0 863,560 885,492 902,368 865,060 13.9 15.3 13.4 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-53 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: HUMAN RESOURCES Program: EXECUTIVE SERVICES/EMPLOYMENT RIGHTS Function Partner with clients by providing direction and approval of employment-related services to include, but not limited to, Merit System Rules and Personnel Policies (MSR/PP) development and interpretation, mandatory training, affirmative action reporting, employee relations, recruitment, benefits, classification, compensation, Family and Medical Leave Administration and e-Verify services, performance appraisal, records management, and administration of the Americans with Disability Act (ADA). Serve as the official interpreters of the MSR/PP and other policies and procedures related to personnel administration. Description of Services Direct Human Resources (HR) activities and serve as the final authority for all HR decisions and recommendations to the County Administrator and the Board of Supervisors. Direct all financial obligations for the department. Serve as the custodian of official personnel records and official Secretary to the Merit System Commission. Employment Rights activities include MSR/PP interpretation and review; employee relations such as investigating, handling and assisting with grievances and appeals processes; mediation and layoff services; and HR-ADA administration. Program Goals and Objectives - Ensure Pima County is in total compliance with federal, state, and local laws relating to human resources by identifying, investigating, and recommending corrective action for potential violations in a timely fashion - Provide employment opportunities to all segments of the population residing or wishing to reside in Pima County and surrounding areas - Ensure all departments and staff are provided the quality assistance they need to direct and manage the County workforce and to effectively work as a Pima County employee - Provide quality assistance and guidance with employment-related matters throughout the County - Provide reasonable accommodations for applicants and employees in compliance with the Americans with Disabilities Act Amendments Act Program Performance Measures Equal Employment Opportunity (EEO) minority composition County’s employee turnover rate Percent of EEO reports filed in compliance with federal law ADA requests for accommodation Percent of ADA requests resulting in accommodations Appeals filed MSR/PP interpretations/assists Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 39% 39% 41% 10.2% 100% 13.7% 100% 13.7% 100% 77 82% 12 2,820 80 82% 19 3,000 85 85% 20 3,150 FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 574,708 98,342 2,916 446,405 102,188 4,250 469,329 103,530 2,500 675,966 552,843 575,359 262 0 0 262 0 0 0 0 0 0 0 675,704 0 0 552,843 0 0 575,359 675,966 552,843 575,359 7.7 7.5 8.2 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-54 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: HUMAN RESOURCES Program: HR SPECIALIZED PROGRAMS Function Partner with clients by providing employment-related services and activities to include mandatory training services, a County-wide performance appraisal system, and trainee program review and approval. Administer the Family and Medical Leave Act (FMLA) and E-verify processes. Develop and monitor the departmental budget. Consult with departments and employees on matters related to employee relations that are in need of correction and develop specialized training programs, as needed. Description of Services Train managers and supervisors on federal, state, and County mandates and procedures. Develop and maintain the performance appraisal and trainee programs. E-verify all new hires in compliance with federal and state laws. Review, approve, monitor, and assist County employees with FMLA needs. Train managers and supervisors regarding applicable laws and the procedures for compliance. Program Goals and Objectives - Train managers and supervisors to ensure uniform and consistent application of personnel administration, laws, rules, and policies - Provide certification of Family and Medical Leave - Ensure total compliance with the E-verify process Program Performance Measures Management and special training request attendees FMLA requests FMLA requests approved New hires processed through E-Verify Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 1,492 1,892 1,575 1,598 1,485 1,981 1,598 1,708 FY2009/2010 Actual Total Program Funding Program Staffing (FTEs) 1,946 2,074 1,727 1,861 FY2010/2011 Adopted FY2011/2012 Adopted 98,661 2,108 2,916 389,037 5,810 0 351,429 10,057 0 103,685 394,847 361,486 0 0 0 0 0 103,685 0 0 394,847 0 0 361,486 103,685 394,847 361,486 1.1 5.7 5.2 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2011/2012 Planned 10-55 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: HUMAN RESOURCES Program: HR SUPPORT AND ANALYSIS Function Partner with clients by providing employment-related services and activities to include recruiting and retaining a highly committed, highly competent, and results oriented workforce. Services include, but are not limited to, staffing and testing services, classification and compensation review and assignments, and market studies. Provide staff to certain large departments in need of direct personnel assistance to ensure quality and timely service. Description of Services Develop recruitment and selection plans for vacant positions. Review and advertise requests to fill positions. Screen and test applicants. Develop and maintain wage/salary structures through the use of job classifications, internal equity, and external market value considerations. Perform position audits and major classification studies, market evaluations, salary surveys and compensation review. Manage and monitor the Human Resources workforce assigned to large departments with particular emphasis on the public works and health areas. Program Goals and Objectives - Market Pima County as an employer of choice by attracting qualified applicants to fill vacant positions in order to maintain proper and quality levels of public service - Complete certificate of eligible applicants lists within 12 days of closing date - Assist departments in selecting a qualified applicant within 50 days of closing date to ensure the continuance of needed services - Ensure equal pay for equal work via a fair and equitable compensation plan - Ensure all County employees are working within properly defined classifications - Complete position audits and reallocations in 40 calendar days Program Performance Measures Average calendar days to complete certified list of qualified job applicants Average calendar days to fill vacancies Applications received/reviewed Classification/compensation audit reviews performed Average calendar days to complete reallocations Department assists provided Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Estimated 13 12 12 66 24,560 326 38 960 53 27,000 300 40 1,000 50 28,000 375 40 1,240 FY2009/2010 Actual Total Program Funding Program Staffing (FTEs) FY2010/2011 Adopted FY2011/2012 Adopted 774,904 44,367 5,831 758,459 56,070 1,250 811,934 61,920 1,250 825,102 815,779 875,104 0 0 0 0 0 825,102 0 0 815,779 0 0 875,104 825,102 815,779 875,104 14.3 22.6 22.3 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2011/2012 Planned FY2009/2010 Actual 10-56 Pima County FY 2011/2012 Adopted Budget Information Technology Expenditures: 17,931,735 Revenues: FTEs 5,338,982 172.0 Function Statement: Manage the County's computer and network processing, wireless (radio) communications, and telecommunications environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an eLearning environment. Provide a central service desk function for computer hardware and application software problem resolution. Coordinate Pima County Information Technology activities with various agencies and the general public. Mandates: None Expenditures by Program Telecommunications 36.54% Information Technology 63.46% Sources of All Funding Fund Balance Decrease 0.87% Department Revenue 40.19% General Fund Support 58.94% 10-57 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: INFORMATION TECHNOLOGY Expenditures by Program INFORMATION TECHNOLOGY FY2009/2010 Actual FY2010/2011 Adopted 8,519,025 IT ENHANCEMENT FY2011/2012 Adopted 9,131,314 8,333,441 76 1,930,000 0 4,258,509 4,850,064 4,799,147 12,777,610 15,911,378 13,132,588 INFORMATION TECHNOLOGY 621,785 417,812 502,166 IT ENHANCEMENT 134,377 0 0 TELECOMMUNICATIONS 4,640,726 4,528,529 4,836,816 Total Revenues Net Operating Transfers In/(Out) 5,396,888 (169,847) 4,946,341 1,493,711 5,338,982 (125,422) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (346,671) 7,897,240 0 757,824 8,713,502 0 87,753 7,831,275 12,777,610 15,911,378 13,132,588 105.0 177.0 150.0 23.0 23.0 22.0 128.0 200.0 172.0 TELECOMMUNICATIONS Total Expenditures Funding by Source Revenues Total Program Funding Staffing (FTEs) by Program INFORMATION TECHNOLOGY TELECOMMUNICATIONS Total Staffing (FTEs) 10-58 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: INFORMATION TECHNOLOGY Program: INFORMATION TECHNOLOGY Function Manage the County's computer and network processing environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an eLearning environment and assist in the development of County employees in the use of computer software and hardware. Provide a central service desk function for computer hardware and application software service requests and incident resolution. Coordinate Pima County IT activities with various agencies and the general public. Description of Services Provide a high-speed, secure, and cost effective electronic data communications network and a global e-mail facility for Pima County. Provide online transaction processing, offline processing, database services, central data communications, high-speed laser printing services, forms design, and security for accessing stored data. Maintain the Pima County Internet Web and Intranet sites and assist departments in providing content to these sites. Maintain e-commerce services. Provide technical assistance to client departments in the areas of project management, applications development, procurement, training services, and implementation of required technology. Provide eLearning environment used to educate County employees on computer and software application usage. Coordinate and monitor the acquisition of computer hardware and software for County departments using standardized configurations and specifications. Install new computer hardware and software for County departments and clients. Coordinate and administer contracts for antennas, cellular telephone towers, competitive local exchange carriers (CLECs), and cable companies using County facilities and rights of way. Coordinate all County cell phone contracts and usage. Program Goals and Objectives - Ensure critical electronic information resources are available 24/7/365 - Maintain 100% online system availability (excluding scheduled maintenance) - Maintain 100% storage/servers availability (excluding scheduled maintenance) - Resolve critical outages within 4 hours - Resolve citizen complaints against cable companies within two business days - Achieve a rate of at least 95% of customers satisfied during the service desk incident closeout process Program Performance Measures Scheduled outages per year Online system availabillity (excluding scheduled maintenance) Storage/server availability (excluding scheduled maintenance) Critical outage situations resolved within 4 hours Citizen complaints against cable companies resolved within two business days Percent of customers satisfied in service desk incident close out process FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 12 99% 12 99% 12 100% 99% 99% 100% 85% 99% 95% 99% 100% 99% 95% 95% 95% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 6,543,728 1,665,243 310,054 6,407,081 2,415,605 308,628 5,184,927 2,792,314 356,200 Total Program Expenditures 8,519,025 9,131,314 8,333,441 Program Funding by Source Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 0 0 22,525 621,785 417,812 479,641 621,785 417,812 502,166 10-59 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: INFORMATION TECHNOLOGY Program: INFORMATION TECHNOLOGY Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 0 0 7,897,240 0 0 8,713,502 0 0 7,831,275 8,519,025 9,131,314 8,333,441 105.0 177.0 150.0 10-60 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: INFORMATION TECHNOLOGY Program: IT ENHANCEMENT Function Address the ongoing need to maintain, enhance, and expand the County's information systems by funding approved information technology improvements. Description of Services Provide a source of funding for various specific information technology projects designated during the County's budget process. Program Goals and Objectives - Provide funds for approved information technology improvements Program Performance Measures New projects funded Projects completed Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Estimated 0 0 2 1 FY2009/2010 Actual SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2011/2012 Planned 3 1 FY2010/2011 Adopted FY2011/2012 Adopted 76 1,930,000 0 76 1,930,000 0 Revenues INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 6,606 0 0 127,771 0 0 134,377 0 0 (150,000) 1,500,000 (115,000) 0 15,699 0 0 430,000 0 0 115,000 0 Total Program Funding 76 1,930,000 0 Program Staffing (FTEs) 0.0 0.0 0.0 10-61 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: INFORMATION TECHNOLOGY Program: TELECOMMUNICATIONS Function Provide communications services (voice, data, and wireless) for Pima County government. Provide for the planning, installation, and maintenance of the County's high-speed network and storage infrastructure. Provide wireless communications services, including radio, for Pima County government and subscribing agencies. Description of Services Provide voice (telephone), data, data storage, and wireless radio communication networks, and associated services to Pima County departments. Develop and maintain inventories of equipment and infrastructure diagrams for the purpose of determining capacity and developing long range plans for network growth. Participate in the planning for wiring new and remodeled facilities to ensure they meet current and future communications requirements. Provide Internet connectivity and install and manage firewall and virus protection software. Assist in the development and management of Countywide fiber and wireless networks. Program Goals and Objectives - Provide the highest quality voice and data services at the lowest possible cost - Ensure quality customer service . Document all service orders . Initiate repairs within 4 hours of service request - Maintain 24/7/365 network availability (excluding scheduled maintenance or facility power outages) - Maintain 24/7/365 Internet availability (excluding scheduled maintenance) - Maintain 24/7/365 wireless network availability (excluding scheduled maintenance) - Repair or replace radios used for essential County services in one day Program Performance Measures Service orders documented Repairs initiated within 4 hours of request Network availability (excluding scheduled maintenance) Internet availability (excluding scheduled maintenance) Wireless network availability (excluding scheduled maintenance) Radios used for essential County services repaired or replaced in one day FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 99% 100% 100% 99% 100% 100% 100% 99% 99% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,158,899 2,853,474 246,136 1,523,729 3,313,212 13,123 1,580,501 3,213,846 4,800 4,258,509 4,850,064 4,799,147 4,495,247 4,466,524 4,749,474 51,859 0 9,602 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 93,620 62,005 77,740 4,640,726 4,528,529 4,836,816 (19,847) 0 (362,370) 0 (6,289) 0 327,824 0 (10,422) 0 (27,247) 0 4,258,509 4,850,064 4,799,147 23.0 23.0 22.0 10-62 Pima County FY 2011/2012 Adopted Budget Non Departmental Expenditures: 184,500,259 Revenues: FTEs 73,261,949 0.0 Function Statement: Record and report the receipt, transfer, and payment transactions for Non Departmental, General Government Revenues, Contingency, General Fund Debt Service, Debt Service, Employee Benefit Liability Fund, and Improvement Districts activities. (Note: Total revenue for this department amounts to $495,483,709 with $422,221,760 coming from general government revenues used to support General Fund operations. The difference between these amounts, or $73,261,949, is the amount to be considered as departmental revenue.) Mandates: None Expenditures by Program Improvement Districts Non Departmental 8.29% 0.01% General Government Revenues 0.38% Employee Benefit Liability Fund 0.54% Contingency 36.13% Debt Service 54.65% Sources of All Funding Hotel Tax Proceeds MTCVB 1.50% 1.41% PHS Transition Improvement Districts 0.14% General Government Revenues 0.38% Contingency RevenueGME/DSH 2.50% Fund Balance Decrease 18.92% Debt Service RevenueProperty Taxes 35.51% 5.40% Debt Service 12.11% Property Tax Stabilization 1.57% SIR 3.81% Non Departmental 65.7559 General Fund Support 26.85% Operating Transfers In 14.20% 21.47% Contingency 10-63 0.54% Employee Benefit 1.63% Jail Debt Service 12.03% Debt Service Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: NON DEPARTMENTAL Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted CONTINGENCY 605,809 65,393,042 66,665,129 DEBT SERVICE 106,589,894 106,277,555 100,824,209 EMPLOYEE BENEFIT LIABILITY FUND 1,000,000 1,000,000 1,000,000 GENERAL FUND DEBT SERVICE 5,871,511 5,918,285 0 217,759 705,000 705,000 34,077 28,705 9,243 9,039,591 13,187,962 15,296,678 123,358,641 192,510,549 184,500,259 GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL Total Expenditures Funding by Source Revenues CONTINGENCY 734,079 0 4,625,000 DEBT SERVICE 70,339,027 69,778,801 65,603,403 107 25,000 0 444,982,842 433,847,518 422,221,760 537,206 303,619 264,884 2,819,114 2,565,463 2,768,662 519,412,375 20,732,523 506,520,401 1,613,144 495,483,709 2,758,617 0 (3,917,287) (412,868,970) 0 14,798,762 (330,421,758) 0 34,701,381 (348,443,448) 123,358,641 192,510,549 184,500,259 GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program Total Staffing (FTEs) 0.0 10-64 0.0 0.0 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NON DEPARTMENTAL Program: CONTINGENCY Function Provide funding for emergencies or unforeseen needs that may arise during the year. Provide reserve funds for programs/projects which may be implemented during the fiscal year. Description of Services Account for all transactions which occur throughout the year within various detail funds. The Budget Stabilization Fund was established to address potential deficits and tentative funding needs in County departments. The Property Tax Stabilization Special Revenue Fund was established in fiscal year 2006/07 to provide for future stabilization of the primary and combined property tax rates. The Tax Reduction and Debt Retirement Fund was established to reduce cash flow borrowing and to reduce or offset future property tax rate increases. Carryover items and unreserved contingency funding are also reflected in this program. Program Goals and Objectives - Keep the Board of Supervisors informed of the status of funds throughout the year Financial Highlights and Significant Issues General Fund Reserve is budgeted at $34,774,388. Unreserved contingency funds of $744,994 are included in the budget to provide flexibility for the Board to respond to changing needs and unforeseen circumstances. Reserved contingency funds of $170,000 are included for the purchase of the Community Performing Arts Center furniture, fixtures, and equipment. The Budget Stabilization Fund provides for the following expenditures: Graduate Medical Education/DSH Stadium District Operations Development Services' Countywide Planning Solid Waste Operating Services Total $ 4,625,000 1,500,000 1,000,000 800,000 _________ $ 7,925,000 Carryovers from Fiscal Year 2010/11: Juvenile Court - Facilities Projects $ County Attorney - IT Equipment Superior Court - Facilities Projects Community Services - Summer Internship Community Dev. & Neighbor. Cons. - El Banco Community & Econ. Develop. - Outside Agencies Superintendent of Schools - Facilities Projects Total $ 210,956 200,000 119,535 102,947 20,000 16,275 4,445 _______ 674,158 The Property Tax Stabilization Special Revenue Fund includes $22,376,589 to mitigate future property tax increases. Program Performance Measures Monthly accounting reconciliations performed Status report updated for each transaction Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Estimated 12 yes 12 yes FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Planned 12 yes FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 105,168 500,641 0 65,393,042 0 66,665,129 Total Program Expenditures 605,809 65,393,042 66,665,129 10-65 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NON DEPARTMENTAL Program: CONTINGENCY Program Funding by Source Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST 263,018 0 4,625,000 4,546 0 0 123,870 0 0 10,289 0 0 MISCELLANEOUS 128,975 0 0 MEMO REVENUE 203,364 0 0 734,062 0 4,625,000 17 0 0 17 0 0 (3,573,578) 22,354,490 0 0 3,574,059 (128,751) 0 0 43,038,552 0 22,376,589 39,663,540 605,809 65,393,042 66,665,129 0.0 0.0 0.0 Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-66 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NON DEPARTMENTAL Program: DEBT SERVICE Function Account for the accumulation of resources for the payment of general long term debt principal and interest. Description of Services Manage the debt for the Regional Flood Control District, Transportation bonds, General Obligation bonds, and the lease purchases of the Public Works Building, the Justice Building, and the County jail facility. Debt for the Justice Building and the County jail facility lease purchases that was previously managed in General Fund Debt Service will be managed in Debt Service effective fiscal year 2011/12. (Note: See the Long Term Debt Service Schedule portion, in the Supplemental Information section, for the Reconciliation of Long Term Debt to Budgeted Debt Service Expenditures.) Program Goals and Objectives - Account for long term debt and provide payment in an accurate and timely manner Program Performance Measures Transactions accurately recorded Program Expenditures by Object SUPPLIES AND SERVICES FY2009/2010 Actual FY2010/2011 Estimated 100% 100% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Planned 100% FY2011/2012 Adopted 106,589,894 106,277,555 100,824,209 106,589,894 106,277,555 100,824,209 69,324,973 68,771,301 65,603,403 77,755 7,500 0 936,299 1,000,000 0 Operating Revenue Sub-Total 70,339,027 69,778,801 65,603,403 Net Operating Transfers In/(Out) 43,277,224 21,425,078 25,237,058 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (7,026,357) 0 0 15,073,676 0 0 9,983,748 0 106,589,894 106,277,555 100,824,209 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source Revenues TAXES INTERGOVERNMENTAL INTEREST Total Program Funding Program Staffing (FTEs) 10-67 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NON DEPARTMENTAL Program: EMPLOYEE BENEFIT LIABILITY FUND Function Provide a centralized account to fund employee benefit payoffs. Description of Services Consolidate into one centralized account the payoff to terminating and retiring employees of up to 240 hours of unused vacation leave and the allowable percentage of accumulated sick leave, as provided by Pima County Personnel Policies. Program Goals and Objectives - Ensure that appropriate funds are budgeted to cover payoffs to employees required by County policies Program Performance Measures Required employee payoffs funded FY2009/2010 Actual FY2010/2011 Estimated yes yes FY2011/2012 Planned yes FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES 1,000,000 1,000,000 1,000,000 Total Program Expenditures Program Funding by Source 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 0 0 0 0 0 0 0 0 0 1,000,000 1,000,000 1,000,000 0.0 0.0 0.0 Program Expenditures by Object Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-68 FY2011/2012 Adopted Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NON DEPARTMENTAL Program: GENERAL FUND DEBT SERVICE Function Record and report the annual debt service on major General Fund lease purchases. Description of Services Manage the debt service pertaining to the lease purchase of the County jail facility, the Bank of America Plaza, the Justice Building Project, and the Jackson Learning Center Project. (Note: Effective fiscal year 2011/12 the debt service previously budgeted in General Fund Debt Service will be budgeted in Debt Service. Information here is presented for historical purposes only.) Program Goals and Objectives - Manage the General Fund debt service and provide payment in an accurate and timely manner Program Performance Measures Transactions accurately recorded FY2009/2010 Actual FY2010/2011 Estimated 100% 100% FY2011/2012 Planned n/a Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted SUPPLIES AND SERVICES 5,871,511 5,918,285 0 5,871,511 5,918,285 0 107 25,000 0 107 25,000 0 Net Operating Transfers In/(Out) 3,012,935 3,009,185 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 2,858,469 0 0 2,884,100 0 0 0 5,871,511 5,918,285 0 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTEREST Operating Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 10-69 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NON DEPARTMENTAL Program: GENERAL GOVERNMENT REVENUES Function Record all revenues associated with the General Fund that are not generated by specific departments. Description of Services Forecast and monitor General Fund revenues and advise County management of any anticipated changes in revenue or the County's revenue base. (Note: See the Summary of Other Financing Sources and Interfund Transfers, in the State Reports section, for details regarding Net Operating Transfers Out.) Program Goals and Objectives - Provide timely and accurate revenue information to County management - Ensure that earned revenues are actually received Program Performance Measures Revenue status reports produced Program Expenditures by Object SUPPLIES AND SERVICES FY2009/2010 Actual FY2010/2011 Estimated 9 9 FY2009/2010 Actual FY2011/2012 Planned 9 FY2010/2011 Adopted FY2011/2012 Adopted 217,759 705,000 705,000 217,759 705,000 705,000 304,425,773 301,372,635 287,132,878 2,714,553 2,446,532 2,587,500 117,950,403 112,260,804 114,365,179 18,613,153 16,590,967 17,326,203 1,115,294 796,580 430,000 163,666 380,000 380,000 Operating Revenue Sub-Total 444,982,842 433,847,518 422,221,760 Net Operating Transfers In/(Out) (25,110,777) (46,175,609) (23,478,441) 0 0 (419,654,306) 0 0 (386,966,909) 0 0 (398,038,319) Total Program Expenditures Program Funding by Source Revenues TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 217,759 705,000 705,000 0.0 0.0 0.0 10-70 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NON DEPARTMENTAL Program: IMPROVEMENT DISTRICTS Function Account for the accumulation and the transfer of funds for repayment of interfund loans for Improvement Districts. Description of Services Accumulate funds for La Cholla Boulevard and Hayhook Ranch Improvement Districts to repay appropriate County departments for interfund loans. Program Goals and Objectives - Account for Improvement District interfund loan funds accumulation and transfer to proper County departments Program Performance Measures Transactions accurately recorded Program Expenditures by Object SUPPLIES AND SERVICES FY2009/2010 Actual FY2010/2011 Estimated 100% 100% FY2009/2010 Actual FY2011/2012 Planned 100% FY2010/2011 Adopted FY2011/2012 Adopted 34,077 28,705 9,243 34,077 28,705 9,243 535,666 303,619 264,884 1,540 0 0 Special Programs Revenue Sub-Total 537,206 303,619 264,884 Net Operating Transfers In/(Out) (38,140) 0 0 Total Program Expenditures Program Funding by Source Revenues SPECIAL ASSESSMENT INTEREST Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (464,989) 0 0 (274,914) 0 34,077 28,705 9,243 0.0 0.0 0.0 10-71 0 (255,641) 0 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NON DEPARTMENTAL Program: NON DEPARTMENTAL Function Budget and provide for expenditure and/or revenue authority for specified General Fund programs, projects, and items for which no direct responsibility has been assigned to any single department. Report the General Fund portion of self insurance reserve (SIR) payments. Description of Services Report the receipt of the Transient Lodging Excise Tax revenues and the payment of $2,768,662 to the Metropolitan Tucson Convention & Visitors Bureau (MTCVB). This tax is only charged to hotels/motels located in unincorporated areas of Pima County. Provide expenditure authority for dues to the County Supervisors Association of $91,935 and the U.S. Mexico Border Counties Coalition of $12,608, and Lobbyist costs of $42,700. Provide expenditure authority of $90,249 for Special Projects, $21,799 for Bond Oversight, $2,896,340 for the General Fund portion of self insurance costs, and $6,775,700 for state mandated county contribution. Special revenue funding of $2,596,685 for Pima Health System closure activity after September 30, 2011 is budgeted in this program. Program Goals and Objectives - Provide and account for all Non Departmental activities Program Performance Measures Transactions accurately recorded FY2009/2010 Actual FY2010/2011 Estimated 100% 100% FY2011/2012 Planned 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 27,984 9,011,607 631,416 12,556,546 26,100 15,270,578 9,039,591 13,187,962 15,296,678 2,818,514 2,565,463 2,768,662 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL 600 0 0 Operating Revenue Sub-Total MISCELLANEOUS 2,819,114 2,565,463 2,768,662 Net Operating Transfers In/(Out) 2,164,859 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 4,055,618 0 0 10,622,499 0 2,596,685 9,931,331 9,039,591 13,187,962 15,296,678 0.0 0.0 0.0 Total Program Funding Program Staffing (FTEs) 10-72 Pima County FY 2011/2012 Adopted Budget Office of Emergency Mgmt & Homeland Security Expenditures: 1,611,892 Revenues: FTEs 1,098,818 11.4 Function Statement: Establish and maintain the highest possible quality emergency prevention, preparedness, response, mitigation and recovery function to protect the lives and property of the residents of Pima County in the event of a natural or man-made disaster through planning; the conduct of training and exercises; the establishment and maintenance of a state-of-the-art Emergency Operations Center; and coordination and communications with all departments within Pima County, emergency response agencies at the local, state, tribal, and federal level, and the public at large. Mandates: ARS Title 26, Chapter 2: Emergency Management Expenditures by Program Office of Emergency Management & Homeland Security 100% Sources of All Funding General Fund Support 31.83% Department Revenue 68.17% 10-73 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: OFC OF EMERG MGMT & HOMELAND SECURITY Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted OFC OF EMERG MGMT & HOMELAND SECURITY 0 0 1,611,892 Total Expenditures 0 0 1,611,892 OFC OF EMERG MGMT & HOMELAND SECURITY 0 0 1,098,818 Total Revenues Net Operating Transfers In/(Out) 0 0 0 0 1,098,818 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 513,074 Total Program Funding 0 0 1,611,892 0.0 0.0 11.4 0.0 0.0 11.4 Funding by Source Revenues Staffing (FTEs) by Program OFC OF EMERG MGMT & HOMELAND SECURITY Total Staffing (FTEs) 10-74 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: OFC OF EMERG MGMT & HOMELAND SECURITY Program: OFC OF EMERG MGMT & HOMELAND SECURITY Function Prevent and/or mitigate the loss of life and reduce property damage to the citizens of Pima County resulting from both human-caused and natural disasters in accordance with Arizona Revised Statutes Title 26 and Pima County Code Title 19. Description of Services Provide professional emergency management services including planning and prevention, protection, response and recovery activities and training to protect lives, property and the environment in the event of a disaster. Develop County emergency response and mitigation plans. Coordinate with and assist other jurisdictions within the County, the State, the region and at the federal level to develop coordinated, interoperable response capabilities to ensure the highest level of individual and agency preparedness to respond to and recover from a disaster. Perform all emergency management tasks required by law and local mandate. Comply with Homeland Security Presidential Directives, National Incident Management System and National Response Plan, National Infrastructure Protection Plan, and National Preparedness Goals and Guidance. Provide emergency response and management training opportunities to trainers throughout the jurisdiction. Maintain and operate a state-of-the-art Emergency Operations Center (EOC). (Note: In fiscal year 2009/10 this department was presented as a program in Health, and historical information is found there.) Program Goals and Objectives - Ensure that all jurisdictions within Pima County have access to accurate, complete information and systems, including communications, command and control and date, to enable them to respond to large emergency situations and/or threats to homeland security quickly, efficiently and effectively to safeguard the lives and property of the citizens of Pima County - Maintain a state-of-the-art EOC to ensure County and local jurisdictions have the ability to communicate and operate in a coordinated fashion to implement emergency plans and to operate in any emergency including coordination with state, regional and federal emergency response organizations and with the public - Maintain the EOC in a state of constant readiness - Open and make operational the EOC within one hour of notification by the Board of Supervisors, the County Administrator, or a municipality within Pima County - Implement a state-of-the-art, web-based EOC functionality to enable users to interface with the EOC from remote locations - Reduce response and recovery costs to the County by providing comprehensive disaster response plans and on-going mitigation projects to prevent or mitigate the loss of life and damage to property resulting from a disaster - Maintain a comprehensive, coordinated County emergency response plan that provides for the survival of the maximum number of people within the borders of Pima County and minimizes damage to property in the event of a natural or human-caused disaster - Coordinate, conduct, and participate in regular, realistic emergency response exercises for County agencies and local jurisdictions - Assist County agencies to maintain multi-hazard mitigation plans that enable them to minimize the effect of potential disasters on the life and property of County residents, businesses and public entities - Provide regular, quality training in emergency management to emergency response agencies, municipalities, and County departments - Facilitate attendance for local responders to federal and state emergency management training courses Program Performance Measures Exercises conducted Community Emergency Response Team (CERT) classes Citizens trained in CERT Business presentations Civic presentations Neighborhood presentations Events for community planning and preparedness activities and exercises Program Expenditures by Object FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated n/a n/a n/a n/a 24 25 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a 300 25 15 12 400 FY2009/2010 Actual PERSONAL SERVICES SUPPLIES AND SERVICES FY2010/2011 Adopted FY2011/2012 Adopted 0 0 0 0 914,558 697,334 0 0 1,611,892 INTERGOVERNMENTAL 0 0 1,098,818 Grant Revenue Sub-Total 0 0 1,098,818 Total Program Expenditures Program Funding by Source Revenues 10-75 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: OFC OF EMERG MGMT & HOMELAND SECURITY Program: OFC OF EMERG MGMT & HOMELAND SECURITY Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 513,074 0 0 1,611,892 0.0 0.0 11.4 Total Program Funding Program Staffing (FTEs) 10-76 Pima County FY 2011/2012 Adopted Budget Procurement Expenditures: 2,181,007 Revenues: FTEs 3,000 30.6 Function Statement: Procure all materials and services for County departments, except as specified by delegation pursuant to the procurement code or under the small purchase procedure. Administer the County Small Business Enterprise (SBE) Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Pima County Living Wage Ordinance 2002-1 through assistance, review, and monitoring of eligible Pima County contracts. Manage the contracts review approval process. Provide vendor/business assistance and education to vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Mandates: ARS Title 11: Counties, Title 34: Public Buildings and Improvements; Pima County Code Title 11: Procurement Code, Title 20: The Small Business Enterprise Participation Program; and Board of Supervisors Policy D29 Purchasing/Printing Expenditures by Program Administration 24.49% Vendor Relations & SBE Program 11.23% Design & Construction 25.37% Materials & Services 38.91% Sources of All Funding Department Revenue 0.14% General Fund Support 99.86% 10-77 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: PROCUREMENT Expenditures by Program ADMINISTRATION FY2009/2010 Actual FY2010/2011 Adopted 525,754 FY2011/2012 Adopted 508,250 534,052 DESIGN & CONSTRUCTION 537,058 525,203 553,391 MATERIALS & SERVICES 851,939 856,447 848,564 VENDOR RELATIONS & SBE PROGRAM 239,637 234,251 245,000 2,154,388 2,124,151 2,181,007 0 Total Expenditures Funding by Source Revenues ADMINISTRATION 58 0 249 3,000 0 MATERIALS & SERVICES 1,648 0 0 VENDOR RELATIONS & SBE PROGRAM 2,216 0 3,000 Total Revenues Net Operating Transfers In/(Out) 4,171 0 3,000 0 3,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 2,150,217 0 0 2,121,151 0 0 2,178,007 Total Program Funding 2,154,388 2,124,151 2,181,007 DESIGN & CONSTRUCTION Staffing (FTEs) by Program ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & SBE PROGRAM Total Staffing (FTEs) 10-78 9.0 8.0 8.0 7.0 7.0 7.0 11.8 11.8 11.6 4.0 4.0 4.0 31.8 30.8 30.6 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW 352&85(0(17 3URJUDP $'0,1,675$7,21 )XQFWLRQ Administer all functions of the department. Provide support to each function to meet the needs of the department. Conduct contracts review, provide training, ensure compliance with policies and procedures, administer PCard Program, and support County Enterprise Business System, and Vendor Registration and Messaging Portal. 'HVFULSWLRQRI6HUYLFHV Provide general management for all aspects of the Procurement function in Pima County, as defined in the Pima County Code and Board of Supervisors Policies. Implement practice, competency and systems changes, and associated training, to promote retention of employees and generate significant productivity improvements. Identify enhancement projects that are also expected to be of value to other departments. Provide services to other agencies and the community in general. Participate in cooperative alliances to identify collaborative procurement opportunities, leverage procurement volume and agency productivity, establish purchase agreements that may be utilized by other regional public procurement agencies, and exchange and promote the use of advanced and strategic practices and initiatives. Provide a centralized control point where all contracts are reviewed for compliance with the Pima County Procurement Code, policies, and procedures prior to execution. Oversee contracts processing and enter relevant data into the County Enterprise Business System. Provide contracts training to departments. Maintain and distribute the Procurement Policy and Procedures Manual. Administer the County PCard Program and implement Countywide as a strategy to reduce Finance Department payment transactions, improve visibility of purchased items, and provide opportunities to consolidate and bid like items for improved pricing and control. Upgrade and maintain the department systems for vendors, users, County Enterprise Business System, and electronic contracts. Maintain and update the department Internet and Intranet websites. Maintain Pima County’s Intranet home page. Publish solicitations, notice of awards, and other related documents online. Maintain the PCard website for card administrators and users. Arrange and setup multi-media presentations for County departments. Coordinate online reverse and surplus property auctions. Conduct online Countywide and vendor satisfaction surveys. Provide long term Internet and Intranet strategy planning and IT project management. Serve on Countywide e-Government/Systems committee. 3URJUDP*RDOVDQG2EMHFWLYHV - Provide Countywide training and assistance with purchasing policies and procedures - Ensure compliance with PCard policy . Review online PCard transactions within 24 hours of posting . Review PCard transaction documentation for compliance to policy within 5 days of receipt - Generate General Fund revenue through PCard rebate 3URJUDP3HUIRUPDQFH0HDVXUHV Training sessions provided Policies/procedures updated/improved Percent of online PCard transactions reviewed within 24 hours of posting Percent of online PCard transactions reviewed for compliance to policy within 5 days of receipt of documentation PCard rebate generated 3URJUDP([SHQGLWXUHVE\2EMHFW )< $FWXDO )< (VWLPDWHG )< 3ODQQHG 73 n/a n/a 76 n/a 100% 75 6 100% n/a 100% 100% $75,351 $69,500 $70,750 )< $FWXDO )< $GRSWHG )< $GRSWHG PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 501,147 15,293 9,314 486,065 14,685 7,500 519,732 14,320 0 7RWDO3URJUDP([SHQGLWXUHV    58 0 0    3URJUDP)XQGLQJE\6RXUFH 5HYHQXHV MISCELLANEOUS 2SHUDWLQJ5HYHQXH6XE7RWDO 10-79 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW 352&85(0(17 3URJUDP $'0,1,675$7,21 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW             7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH *HQHUDO)XQG6XSSRUW 10-80 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW 352&85(0(17 3URJUDP '(6,*1 &216758&7,21 )XQFWLRQ Procure design, construction, and related services for all County departments. Consult with Public Works departments and Facilities Management regarding solicitations, project management, and contracts administration. 'HVFULSWLRQRI6HUYLFHV Procure construction, architectural, engineering, and related services for the Public Works, Facilities Management, Wastewater Reclamation, Transportation, Environmental Quality, Development Services, Natural Resources, Parks and Recreation, and the Regional Flood Control District. Identify salient issues and unique characteristics associated with each alternative project delivery methods (APDM) project. In conjunction with the County Attorney, research, develop, or tailor correspondingly appropriate solicitation and contract language for both consulting and construction contracts. Manage the procurement and evaluation process, draft award documents, and manage the contract signature process, while ensuring consistency with law and policy. Process all change orders and amendments for construction, architectural, engineering, and related contracts. Craft appropriate documents. Assign and manage the appropriate approval/signature process. 3URJUDP*RDOVDQG2EMHFWLYHV - Maintain service to client departments . Limit the number of requisitions greater than 90 days old at an average of no more than 1 per week - Update policies/procedures as necessary 3URJUDP3HUIRUPDQFH0HDVXUHV Average requisitions more than 90 days old per week Policies/procedures updated/improved 3URJUDP([SHQGLWXUHVE\2EMHFW PERSONAL SERVICES SUPPLIES AND SERVICES )< $FWXDO 2 1 )< (VWLPDWHG 1 1 )< $FWXDO )< 3ODQQHG 1 5 )< $GRSWHG )< $GRSWHG 526,006 11,052 509,806 15,397 539,863 13,528    249 3,000 0                7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH 5HYHQXHV MISCELLANEOUS 2SHUDWLQJ5HYHQXH6XE7RWDO 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH *HQHUDO)XQG6XSSRUW 10-81 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW 352&85(0(17 3URJUDP 0$7(5,$/6 6(59,&(6 )XQFWLRQ Provide tactical and strategic guidance to all County departments regarding centralized procurement and decentralized purchasing on a wide variety of materials and complex services, with the exception of Design and Construction Services. Act as the central interpretive authority regarding Procurement policy, code, procedure, and practice. 'HVFULSWLRQRI6HUYLFHV Establish and maintain purchase agreements for all County departments utilizing specifications provided by the requesting department(s) and procurement processes prescribed by the Pima County Procurement Code and Board of Supervisors Procurement Policies. Procure all materials and services required by the County with the exception of construction related requirements that are procured by the Design and Construction Division. Implement practice and competency improvements and continuous improvement processes to offset the increasing number of purchase requisitions and improve current performance. Provide to all County departments formal training, guidance, and support regarding their procurement related responsibilities. Develop specifications which significantly impact costs and supplier performance and comply with procurement related law, policy, and procedures. Perform periodic audits of operating department procurement and purchasing activities and provide guidance regarding desirable corrective actions to department directors, heads, and elected officials. Develop procurement procedures and make recommendations to the County Administrator regarding procurement related processes and Administrative Procedures. 3URJUDP*RDOVDQG2EMHFWLYHV - Maintain service to client departments . Limit the number of requisitions greater than 90 days old at an average of no more than 2 per week - Continue to receive the Outstanding Agency Accreditation Achievement Award from the National Institute of Governmental Purchasing - Continue to receive the Achievement of Excellence in Procurement Award from the National Purchasing Institute - Update policies/procedures as necessary 3URJUDP3HUIRUPDQFH0HDVXUHV Average requisitions more than 90 days old per week Outstanding Agency Accreditation Achievement Award received Achievement of Excellence in Procurement Award received Policies/procedures updated/improved 3URJUDP([SHQGLWXUHVE\2EMHFW PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY )< $FWXDO )< (VWLPDWHG )< 3ODQQHG 1.5 yes 1.5 yes 2.0 yes yes yes yes n/a n/a 3 )< $FWXDO )< $GRSWHG )< $GRSWHG 823,676 20,002 8,261 829,369 19,578 7,500 831,128 17,436 0    1,648 0 0                7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH 5HYHQXHV MISCELLANEOUS 2SHUDWLQJ5HYHQXH6XE7RWDO 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH *HQHUDO)XQG6XSSRUW 10-82 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW 352&85(0(17 3URJUDP 9(1'255(/$7,216 6%(352*5$0 )XQFWLRQ Manage Pima County Vendor Relations, Small Business Enterprise (SBE), and Living Wage Compliance programs as mandated by Pima County Ordinances 1997-44 and 2002-1. Ensure compliance with the Living Wage Ordinance through assistance, review, and monitoring of eligible Pima County contracts. Assist Pima County departments with SBE compliance in design and construction projects and in the procurement of goods and services. Monitor expenses and procurement opportunities offered in County SBE efforts. 'HVFULSWLRQRI6HUYLFHV SBE Program: Provide SBEs with assistance in conducting business with Pima County, including notification of procurement opportunities, bid preparation, training, bonding, and insurance information. Review all County construction projects for SBE participation. Set individual project goals. Attend pre-bid and pre-construction meetings to facilitate SBE utilization and reporting on eligible projects. Evaluate SBE participation in professional service and architectural and engineering (A & E) contract proposals and assign points in the evaluation process. Maintain a list of certified SBE businesses. Assist SBE vendors in certification efforts with the city of Tucson. Conduct training seminars and community outreach events for current and prospective County vendors. Sponsor, attend, and participate in trade shows, committees, and training events open to the entire business community to increase Pima County business participation. Living Wage Program: Provide for compliance with the adopted Living Wage Ordinance No. 2002-1 which mandates a living wage requirement for inclusion in County contracts for specific services utilized by Pima County Government. Provide for the review and monitoring of eligible contracts under covered services with Pima County. Vendor Relations: Maintain and update the Pima County Vendor Registration Database, which provides current vendor information to assist in procurement opportunities to all departments in Pima County. Provide education and vendor assistance through collaborative outreach events with state and local agencies. Conduct training and/or seminars to educate vendors regarding the process of how to do business with Pima County. Living Wage, SBE and Disadvantaged Business Enterprise (DBE) Compliance: Review all County projects with SBE/DBE participation goals, and track prime contractor performance, payments, and program compliance as outlined in Ordinance 1997-44. Monitor payment and SBE utilization of A & E and professional services contracts for contractor performance evaluations. Ensure program compliance through on-site visit compliance investigations and through contract payment review and verification. 3URJUDP*RDOVDQG2EMHFWLYHV - Maintain SBE local vendors in database - Maintain SBE vendor training programs provided - Review projects for SBE/DBE goals - Review projects for SBE/DBE compliance - Maintain certified SBE vendors - Review Living Wage contracts - Continue on-site Living Wage compliance visits - Increase County vendors in database - Update policies/procedures as necessary 3URJUDP3HUIRUPDQFH0HDVXUHV Minority-owned SBE vendors in database Woman-owned SBE vendors in database Non-MWBE SBE vendors in database SBE vendor training programs provided Projects reviewed for SBE/DBE goals Projects reviewed for SBE/DBE compliance Pima County sponsored SBE outreach activities Certified SBE vendors Living Wage contracts reviewed On-site Living Wage compliance visits County vendors in database Policies/Procedures updated/improved )< $FWXDO 58 52 56 12 59 56 7 166 29 16 6,495 n/a 10-83 )< (VWLPDWHG 60 60 60 10 60 60 7 180 29 16 6,800 n/a )< 3ODQQHG 60 60 60 10 60 60 7 180 29 16 7,000 2 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW 352&85(0(17 3URJUDP 9(1'255(/$7,216 6%(352*5$0 3URJUDP([SHQGLWXUHVE\2EMHFW PERSONAL SERVICES SUPPLIES AND SERVICES 7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH $FWXDO )< $GRSWHG )< $GRSWHG )< 230,677 8,960 224,276 9,975 235,921 9,079    2,216 0 3,000                      5HYHQXHV MISCELLANEOUS 2SHUDWLQJ5HYHQXH6XE7RWDO 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH *HQHUDO)XQG6XSSRUW 7RWDO3URJUDP)XQGLQJ 3URJUDP6WDIILQJ )7(V 10-84 Pima County FY 2011/2012 Adopted Budget Recorder Expenditures: 4,223,311 Revenues: FTEs 3,328,960 45.0 Function Statement: Ensure prompt and efficient imaging and indexing of documents presented for public recording. Provide for the expeditious retrieval and reproduction of documents previously recorded. Maintain voter registration rolls. Conduct early voting activity and other election related activities. Mandates: ARS Title 11: Counties; Title 16: Elections and Electors; Title 19: Initiative, Referendum and Recall; Title 39: Public Records, Printing and Notices; and Title 48: Special Taxing Districts Expenditures by Program Voter Registration 37.95% Administration 9.58% Information Services 35.13% Recorder Division 17.34% Sources of All Funding Fund Balance Decrease 15.46% General Fund Support 5.72% Department Revenue 78.82% 10-85 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: RECORDER Expenditures by Program ADMINISTRATION FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 348,835 409,655 404,459 1,005,899 1,315,285 1,483,601 666,151 724,603 732,153 VOTER REGISTRATION 1,562,300 2,263,428 1,603,098 Total Expenditures 3,583,185 4,712,971 4,223,311 INFORMATION SERVICES RECORDER DIVISION Funding by Source Revenues INFORMATION SERVICES 890,225 896,600 838,000 RECORDER DIVISION 1,966,560 1,952,575 1,986,100 VOTER REGISTRATION 1,273,634 291,150 504,860 Total Revenues Net Operating Transfers In/(Out) 4,130,419 (150,000) 3,140,325 0 3,328,960 0 0 263,281 (660,515) 0 421,325 1,151,321 0 652,641 241,710 3,583,185 4,712,971 4,223,311 Staffing (FTEs) by Program ADMINISTRATION 4.0 4.0 4.0 INFORMATION SERVICES 10.5 10.5 10.0 RECORDER DIVISION 17.0 16.8 17.0 VOTER REGISTRATION 18.8 30.5 14.0 Total Staffing (FTEs) 50.3 61.8 45.0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 10-86 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: RECORDER Program: ADMINISTRATION Function Provide management oversight, budget, and personnel services to all programs in the Pima County Recorder's office. Description of Services Ensure compliance with statutory mandates. Set the policies for the department and implement those policies. Hire, supervise, monitor, and evaluate personnel. Plan the activities of the department. Budget and monitor the use of public funds. Purchase adequate resources, equipment, and supplies for the department. Program Goals and Objectives - Ensure statutory mandates, in both the Voter Registration and Document Recording divisions of the department, are met at all times - Ensure public funds allocated are expended in compliance with County policy and state law - Procure adequate equipment, supplies, and resources to enable the employees of the department to perform their functions Program Performance Measures Statutory mandates under Title 16 of the Arizona Revised Statutes met Statutory mandates under Title 11 of the Arizona Revised Statutes met All supplies and materials purchased so that there is no downtime due to a shortage Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% FY2009/2010 Actual Total Program Funding Program Staffing (FTEs) FY2010/2011 Adopted FY2011/2012 Adopted 344,802 4,033 402,205 7,450 396,659 7,800 348,835 409,655 404,459 0 0 0 0 0 348,835 0 0 409,655 0 0 404,459 348,835 409,655 404,459 4.0 4.0 4.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2011/2012 Planned FY2009/2010 Actual 10-87 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: RECORDER Program: INFORMATION SERVICES Function Modernize and keep the document storage and retrieval systems current with technology. Maintain optimum uptime on the online system and the voter registration system. Description of Services Update and maintain the document storage and retrieval systems pursuant to ARS 11-475.01. Keep the local area network operating with no unscheduled downtime. Make annual changes to programming for voter registration to comply with changes in statutes and variations in election requirements for jurisdictions affected. Perform annual changes to recording and voter registration software required by manufacturer's modifications and updates. Modify existing recording system to upgrade programming language and database system to allow for digitization of all documents recorded in Pima County. Provide for system security including off site backup of all data and prevention of unauthorized access to records and confidential information. Program Goals and Objectives - Keep local area network operating with no unscheduled downtime - Make annual changes to programming for voter registration to comply with changes in statutes and variations in election requirements for jurisdictions affected - Perform annual changes to recording and voter registration software required by manufacturer's modifications and updates - Complete modification of database and computer programming language modernization project to allow for full electronic retrieval of all documents recorded in Pima County by 2012 Program Performance Measures Computer system uptime Voter registration program modified as required by statute or jurisdiction prior to next election Computer programs upgraded within 1 year after release of new version Computer system maintained and upgraded for most efficient operations possible Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 99% 100% 100% 100% 100% 100% 90% 95% 100% 85% 100% 100% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 620,321 342,194 43,384 683,160 527,125 105,000 700,151 621,450 162,000 1,005,899 1,315,285 1,483,601 858,228 855,250 832,500 31,997 41,350 5,500 890,225 896,600 838,000 Revenues CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (150,000) 0 0 0 265,674 0 0 418,685 0 0 645,601 0 1,005,899 1,315,285 1,483,601 10.5 10.5 10.0 10-88 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: RECORDER Program: RECORDER DIVISION Function Provide quality service to the public by ensuring prompt and efficient recording and filing of documents presented for public record and expeditious retrieval and reproduction of documents in accordance with statutory requirements. Description of Services Receive, record, index, maintain, and permanently preserve all instruments presented for recording as a public document as mandated by ARS Title 11. Maintain a public access area for all recorded documents to allow convenient public inspection of all documents. Program Goals and Objectives - Enter all information for recording each document with attention to accuracy, then check each entry by another operator, perform a third check, electronically image, and return through the mail room - Record all documents presented on the day of receipt (statutory requirement) with the second checking completed no later than the next business day after receipt - Complete cashiering close out daily with no overage/shortage - Process all documents completely through the mailroom and return within 5 work days - Assist members of public visiting public access area within an average of 5 minutes Program Performance Measures Documents recorded day of receipt Documents reviewed for accuracy (2nd check) Accuracy rate for recorded documents Pages microfilmed and digitized Documents returned by mail/private courier Days to process document and return to originator Customers served within 5 minutes Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 99% 100% 100% 5 100% 100% 100% 100% 100% 100% 5 100% FY2009/2010 Actual FY2011/2012 Planned 100% 100% 100% 100% 100% 5 100% FY2010/2011 Adopted FY2011/2012 Adopted 564,403 101,748 567,553 157,050 582,097 150,056 666,151 724,603 732,153 1,787,187 1,770,250 1,810,500 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 179,373 182,325 175,600 1,966,560 1,952,575 1,986,100 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (1,300,409) 0 0 (1,227,972) 0 0 (1,253,947) 666,151 724,603 732,153 17.0 16.8 17.0 10-89 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: RECORDER Program: VOTER REGISTRATION Function Provide quality service to the public by promptly registering or making changes to voter files and maintaining voter files in an orderly and efficient manner. Conduct early voting in an orderly and efficient manner while providing quality service. Verify signatures on petitions for recall, initiative, referendum, annexations, or challenged candidates for office. Description of Services Protect the rights of all eligible voters by conducting early voting in compliance with state and federal law and preserving all voted ballots for tabulation by the Division of Elections. Maintain voter registration rolls as mandated in accordance with ARS Title 16 in an efficient and cost effective manner for Pima County and all taxing districts within Pima County (schools, fire districts, water districts, cities, and towns). Program Goals and Objectives - Enter information from voter registration affidavits into the voter registration computer system correctly and digitize affidavits - File original affidavits correctly as mandated by state law - Mail voter registration cards, generated by information entered, within 30 days (ARS Title 16-163) - Issue and mail early ballots within 48 hours after request (ARS Title 16-542) - Accurately issue early ballots by U.S. Mail and at remote voting sites - Issue early ballots and receive voted ballots, validate each, and turn over to Pima County Elections Division for tabulation within mandated time allowed (ARS Title 16) Program Performance Measures Voter registration affidavits processed Ballots issued, mailed, and validated within statutory requirements Political parties satisfied with service Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 713,948 848,352 1,001,414 1,262,014 541,063 1,062,035 1,562,300 2,263,428 1,603,098 Revenues INTERGOVERNMENTAL 564,619 0 0 CHARGES FOR SERVICES 706,622 103,790 319,900 1,271,241 103,790 319,900 0 184,360 184,360 2,393 3,000 600 2,393 187,360 184,960 0 0 0 0 2,640 1,969,638 0 7,040 1,091,198 1,562,300 2,263,428 1,603,098 18.8 30.5 14.0 Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (2,393) 291,059 10-90 Pima County FY 2011/2012 Adopted Budget Treasurer Expenditures: 2,961,358 Revenues: FTEs 97,650 38.5 Function Statement: Serve as Treasurer for Pima County and its political subdivisions. Act as custodian of public funds and ex officio tax collector. Duties include custody, collection, disbursement, and investment of public funds and the collection and distribution of property taxes. Mandates: ARS Title 11: Counties; Title 35: Public Finances; and Title 42: Taxation Expenditures by Program Treasurer Operations 100% Sources of All Funding Department Revenue 3.30% Fund Balance Decrease 13.79% General Fund Support 82.91% 10-91 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: TREASURER Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted TREASURER OPERATIONS 2,059,685 3,055,238 2,961,358 Total Expenditures 2,059,685 3,055,238 2,961,358 TREASURER OPERATIONS 107,709 107,650 97,650 Total Revenues Net Operating Transfers In/(Out) 107,709 0 107,650 0 97,650 0 Funding by Source Revenues Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (66,274) 2,018,250 0 504,047 2,443,541 0 408,316 2,455,392 Total Program Funding 2,059,685 3,055,238 2,961,358 40.0 38.6 38.5 40.0 38.6 38.5 Staffing (FTEs) by Program TREASURER OPERATIONS Total Staffing (FTEs) 10-92 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: TREASURER Program: TREASURER OPERATIONS Function Serve as the custodian of public monies and as ex officio tax collector as mandated by Arizona Revised Statutes. Description of Services Account for the collection, custody, and disbursement of public revenue and report the same to the Board of Supervisors. Collect and distribute taxes. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Program Goals and Objectives - Process tax payments within three days of receipt - Meet or exceed established investment benchmarks - Develop and implement an integrated information system to provide on-line banking and tax collection services to Pima County departments, political subdivisions, other agencies, and individuals Program Performance Measures Days not compliant with 3 day tax payment processing Months meeting or exceeding investment benchmarks Percent completed of tax collection system FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 10 8 8 12 60% 12 70% 12 95% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,712,456 321,112 26,117 1,990,960 781,253 283,025 2,001,289 706,579 253,490 2,059,685 3,055,238 2,961,358 25 150 150 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues CHARGES FOR SERVICES Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 25 150 150 58,570 50,000 50,000 7,077 7,500 2,500 42,037 50,000 45,000 107,684 107,500 97,500 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (66,274) 2,018,250 0 504,047 2,443,541 0 408,316 2,455,392 2,059,685 3,055,238 2,961,358 40.0 38.6 38.5 10-93 This page intentionally left blank. 10-94 Pima County FY2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN ADMINISTRATION TOTAL COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 528,265 528,265 528,265 528,265 353,860 182,000 555,000 1,348,410 310,328 414,413 353,860 182,000 555,000 1,348,410 13,830,834 701,173 3,939,690 244,000 639,500 645,000 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV ADMINISTRATION COMMUNITY SERVICES EMERGENCY FOOD & CLOTHING GENERAL SERVICES HOUSING NEIGHBORHOOD REINVESTMENT RURAL DEVELOPMENT SENIOR SUPPORT SUPPORT SERVICES, SHELTER & DOMESTIC VIOLENCE YOUTH, YOUNG ADULT & FAMILY SUPPORT 13,520,506 286,760 3,939,690 244,000 639,500 645,000 TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 4,692,511 17,746,956 22,439,467 184,288 4,651,245 210,453 623,088 4,071,042 14,048,416 1,065,658 4,255,330 18,699,661 1,276,111 623,088 5,669,074 19,185,116 24,854,190 2,878,582 20,716,323 8,617,691 2,878,582 20,716,323 8,617,691 32,212,596 32,212,596 1,473,706 1,473,706 1,473,706 1,473,706 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP VOCATIONAL AND ACADEMIC INSTRUCTION VOCATIONAL/REMEDIAL EDUCATION TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES SUPPORT SERVICES TOTAL COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM TOTAL ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX LANDSCAPE MANAGEMENT RECREATION TOTAL KINO SPORTS COMPLEX 287,376 1,229,789 287,376 1,229,789 1,517,165 1,517,165 425,791 598,754 514,861 1,191,500 2,451,500 425,791 598,754 514,861 1,191,500 2,451,500 3,643,000 5,182,406 1,382,417 711,764 360,025 1,610,967 217,767 1,382,417 711,764 360,025 1,610,967 217,767 4,282,940 4,282,940 78,544,314 92,490,735 SCHOOL SUPERINTENDENT ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT PIMA SPECIAL PROGRAMS TOTAL SCHOOL SUPERINTENDENT 1,539,406 STADIUM DISTRICT ADMINISTRATION BUILDINGS/FACILITIES EVENTS GROUNDS MAINTENANCE KINO ECOSYSTEM RESTORATION PROJECT TOTAL STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 13,946,421 11-1 Pima County FY2011/2012 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues 13,520,506 2,000 3,939,690 104,840 13,520,506 2,000 3,939,690 17,462,196 17,567,036 4,071,042 13,769,348 1,065,658 4,071,042 13,769,348 1,065,658 18,906,048 18,906,048 29,094,489 1,356,000 29,094,489 1,356,000 30,450,489 30,450,489 1,132,734 1,132,734 1,132,734 1,132,734 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV GENERAL SERVICES HOUSING NEIGHBORHOOD REINVESTMENT RURAL DEVELOPMENT 104,840 TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 104,840 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP VOCATIONAL AND ACADEMIC INSTRUCTION TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES TOTAL COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM TOTAL ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX LANDSCAPE MANAGEMENT RECREATION TOTAL KINO SPORTS COMPLEX 20,000 112,250 20,000 112,250 132,250 132,250 225,500 74,749 1,191,500 2,451,500 225,500 74,749 1,191,500 2,451,500 3,643,000 3,943,249 1,508,700 419,500 1,508,700 419,500 1,928,200 1,928,200 73,522,667 74,060,006 SCHOOL SUPERINTENDENT ADMINISTRATION EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT PIMA SPECIAL PROGRAMS TOTAL SCHOOL SUPERINTENDENT 300,249 STADIUM DISTRICT ADMINISTRATION EVENTS TOTAL STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 537,339 11-2 Pima County FY 2011/2012 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN ADMINISTRATION 4.0 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 4.0 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV ADMINISTRATION GENERAL SERVICES HOUSING NEIGHBORHOOD REINVESTMENT RURAL DEVELOPMENT 4.2 1.7 14.2 6.3 6.2 TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 32.6 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP VOCATIONAL AND ACADEMIC INSTRUCTION VOCATIONAL/REMEDIAL EDUCATION 10.0 105.1 18.0 8.0 TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING 141.1 COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES SUPPORT SERVICES 5.2 356.9 26.0 TOTAL COUNTY FREE LIBRARY 388.1 ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM 3.0 TOTAL ECONOMIC DEVELOPMENT & TOURISM 3.0 KINO SPORTS COMPLEX LANDSCAPE MANAGEMENT RECREATION 4.4 11.4 TOTAL KINO SPORTS COMPLEX 15.8 SCHOOL SUPERINTENDENT ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES 6.0 5.0 3.0 TOTAL SCHOOL SUPERINTENDENT 14.0 STADIUM DISTRICT ADMINISTRATION BUILDINGS/FACILITIES EVENTS GROUNDS MAINTENANCE KINO ECOSYSTEM RESTORATION PROJECT 6.9 1.0 2.4 19.7 3.1 TOTAL STADIUM DISTRICT 33.1 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 631.7 Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 11-3 This page intentionally left blank. 11-4 Pima County FY 2011/2012 Adopted Budget Community & Economic Development Admin Expenditures: 528,265 Revenues: FTEs 0 4.0 Function Statement: To enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department provides support to the Community Development & Neighborhood Conservation, Community Services-Employment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Mandates: None Expenditures by Program Community & Economic D l t Admin Ad i Development 100% Sources of All Funding General Fund Support 100% 11-5 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: COMMUNITY & ECONOMIC DEVELOPMENT ADMIN Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted ADMINISTRATION 514,622 530,760 528,265 Total Expenditures 514,622 530,760 528,265 ADMINISTRATION 40 0 0 Total Revenues Net Operating Transfers In/(Out) 40 0 0 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 514,582 0 0 530,760 0 0 528,265 Total Program Funding 514,622 530,760 528,265 6.6 4.0 4.0 6.6 4.0 4.0 Funding by Source Revenues Staffing (FTEs) by Program ADMINISTRATION Total Staffing (FTEs) 11-6 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNITY & ECONOMIC DEVELOPMENT ADMIN Program: ADMINISTRATION Function Provide administrative direction and support services to six departments whose mission is to enhance the economic and cultural well being of all constituents in Pima County, including improving the status of economically disadvantaged constituents. Description of Services Provide policy direction and administrative oversight and support for six departments which offer the following services: public library; neighborhood, community, and economic development; low income housing, emergency rent, and utility assistance; sports recreation; academic and vocational education; leased property contract administration and marketing. Program Goals and Objectives - Increase department operating efficiencies - Continue Employee Combined Appeal Program (ECAP) funding - Maintain annual service goals in each department/program for the next five years Program Performance Measures Continue to review procedures to increase efficiency ECAP contributions continued Maintain department service goals as established Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated yes yes yes yes yes yes FY2009/2010 Actual FY2011/2012 Planned yes yes yes FY2010/2011 Adopted FY2011/2012 Adopted 383,669 130,953 0 332,632 194,528 3,600 322,844 201,821 3,600 514,622 530,760 528,265 40 0 0 40 0 0 0 0 0 0 0 514,582 0 0 530,760 0 0 528,265 514,622 530,760 528,265 6.6 4.0 4.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-7 This page intentionally left blank. 11-8 Pima County FY 2011/2012 Adopted Budget Community Development & Neighborhood Conservation Expenditures: 22,439,467 Revenues: FTEs 17,567,036 32.6 Function Statement: Enhance the economic welfare of inhabitants of Pima County by: promoting an improved human service delivery system; supporting regional planning and cooperative arrangements to address priority issues; promoting intergovernmental and community collaboration; addressing critical human and community needs; and, promoting infrastructure, economic, and social services development in low and moderate income communities. Mandates: None Expenditures by Program Youth/Family 2.87% Support/Shelter 2.85% Senior Support 1.09% Administration 1.58% Community Services 0.81% Food/Clothing 2.47% General Services 6.01% Rural Development 17.56% Neighborhood Reinvestment 3.12% Housing 61.64% Sources of All Funding Fund Balance Decrease 3.12% General Fund Support 20.06% Department Revenue 76.82% 11-9 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted ADMINISTRATION 270,873 349,278 353,860 COMMUNITY SERVICES 134,475 145,000 182,000 EMERGENCY FOOD & CLOTHING 488,480 555,000 555,000 GENERAL SERVICES 1,591,014 1,370,498 1,348,410 HOUSING 2,881,498 17,880,390 13,830,834 404,625 1,147,012 701,173 2,516,428 4,547,183 3,939,690 SENIOR SUPPORT 237,313 244,000 244,000 SUPPORT SERVICES, SHELTER & DOMESTIC VIOL 632,731 664,000 639,500 YOUTH, YOUNG ADULT & FAMILY SUPPORT 748,734 692,000 645,000 9,906,171 27,594,361 22,439,467 NEIGHBORHOOD REINVESTMENT RURAL DEVELOPMENT Total Expenditures Funding by Source Revenues GENERAL SERVICES HOUSING 105,061 104,840 104,840 2,467,080 17,592,038 13,520,506 22,298 10,000 2,000 RURAL DEVELOPMENT NEIGHBORHOOD REINVESTMENT 2,576,977 4,547,183 3,939,690 Total Revenues Net Operating Transfers In/(Out) 5,171,416 (428,818) 22,254,061 (429,630) 17,567,036 (429,630) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 487,591 4,675,982 0 1,135,820 4,634,110 0 714,390 4,587,671 Total Program Funding 9,906,171 27,594,361 22,439,467 2.1 2.6 4.2 Staffing (FTEs) by Program ADMINISTRATION GENERAL SERVICES 2.3 1.5 1.7 HOUSING 5.7 14.5 14.2 NEIGHBORHOOD REINVESTMENT 6.3 6.4 6.3 RURAL DEVELOPMENT 9.2 5.4 6.2 25.6 30.4 32.6 Total Staffing (FTEs) 11-10 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: ADMINISTRATION Function Provide administrative oversight including General Fund, bond fund, and federal and state grants. Serve as departmental liaison to several local and regional committees to establish policies and develop planned delivery of regional services. Description of Services Provide administrative oversight and ensure contract compliance and fiscal accountability for all aspects of the department including grants administration and general fund programs. Responsible for personnel, budget, programmatic reporting requirements and ensuring organizational capacity to fulfill obligations and responsibilities of the department and to provide support to County efforts and initiatives. Direct management staff to efficiently and effectively utilize resources in order to achieve the greatest community benefit. Prepare regular reports to the County Administrator and the Board of Supervisors. Responsible for the appropriate staffing of County appointed Commissions and Committees which directly relate to the department. Program Goals and Objectives - Increase public information, knowledge and access to programs and services funded through the department - Develop policies to enhance citizen participation; increase transparency and accountability - Provide leadership within the local community and regional area in both planning and capacity development with non-profits, businesses, and governmental entities to respond to current needs - Maximize department resources through appropriate collaborations with County departments; develop new strategies and seek out opportunities and resources with other jurisdictions and community partners at the local, regional, and state level Program Performance Measures Public educational and information strategies developed and implemented to promote awareness of community resources Reports developed to provide transparency and demonstrate community benefit achieved with programs and services Leadership provided on committees which evaluate impact and strategize regarding impact of national and local policies on County funding and programs Capacity building training sessions provided to community organizations Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Estimated 3 3 3 4 4 4 3 3 2 4 2 3 FY2009/2010 Actual Total Program Funding Program Staffing (FTEs) FY2010/2011 Adopted FY2011/2012 Adopted 209,477 60,129 1,267 234,674 114,604 0 229,900 117,960 6,000 270,873 349,278 353,860 0 0 0 0 0 270,873 0 0 349,278 0 0 353,860 270,873 349,278 353,860 2.1 2.6 4.2 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2011/2012 Planned FY2009/2010 Actual 11-11 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: COMMUNITY SERVICES Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential community related services to identified groups. Description of Services Work with community agencies to identify program gaps. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority community needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Deliver essential community services in low income and rural areas - Provide funding to programs that are starting up essential programs or maintaining essential services - Provide services to vulnerable populations Program Performance Measures Community support grants provided Clients served Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 7 18,528 7 24,665 FY2009/2010 Actual Total Program Funding Program Staffing (FTEs) 7 25,000 FY2010/2011 Adopted FY2011/2012 Adopted 134,475 145,000 182,000 134,475 145,000 182,000 0 0 0 0 0 134,475 0 0 145,000 0 0 182,000 134,475 145,000 182,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2011/2012 Planned 11-12 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: EMERGENCY FOOD & CLOTHING Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential food and clothing services to identified groups. Description of Services Work with community agencies to identify program gaps. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority community needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Deliver essential food and clothing services which benefit Pima County residents - Provide for the dignity and a basic quality of life of extremely poor households - Provide services to vulnerable populations Program Performance Measures Emergency food and clothing grants provided Clients served Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 8 33,804 8 23,167 FY2009/2010 Actual Total Program Funding Program Staffing (FTEs) 8 23,167 FY2010/2011 Adopted FY2011/2012 Adopted 488,480 555,000 555,000 488,480 555,000 555,000 0 0 0 0 0 488,480 0 0 555,000 0 0 555,000 488,480 555,000 555,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2011/2012 Planned 11-13 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: GENERAL SERVICES Function Administer County General Funds to nonprofit agencies and other organizations that have completed an application process and were determined to be qualified to deliver important services to identified groups. Description of Services Work with the County Administrator's Office to determine broad-range services that are of benefit to the residents of Pima County. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Deliver identified general services which benefit Pima County residents - Provide services to vulnerable populations Program Performance Measures General service grants provided Clients served FY2009/2010 Actual FY2010/2011 Estimated 25 39,950 24 25,660 FY2011/2012 Planned 24 25,660 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 90,116 1,498,871 2,027 102,443 1,268,055 0 97,575 1,250,835 0 1,591,014 1,370,498 1,348,410 105,061 104,840 104,840 105,061 104,840 104,840 0 0 0 0 0 1,485,953 0 0 1,265,658 0 0 1,243,570 1,591,014 1,370,498 1,348,410 2.3 1.5 1.7 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-14 Pima County FY2011/2012 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 HOUSING Function Provide leadership and support to Pima County residents in addressing critical needs, sustainability, stabilization, and preservation of affordable housing. Expand home ownership opportunities and provide access to affordable housing for low and middle income residents with new and existing initiatives that will ensure long term affordability of housing units. Description of Services Assist low income residents with down payment assistance and repair of owner occupied homes. Provide subsidy for the development of rental housing for low income residents. Participate with other jurisdictions, nonprofit, and for-profit organizations within Pima County to develop effective strategies, secure funding, and implement housing programs serving low income residents. Manage housing programs including the Home Investments Partnership (HOME), Neighborhood Stabilization Program l (NSP 1), general obligation bond funds for the Affordable Housing Program, and the Housing Trust Fund. Support the Don't Borrow Trouble Pima County Coalition in combating predatory lending through education, assessment, and referral for residents experiencing credit problems. Develop planning documents to guide the department’s activities. Program Goals and Objectives - Increase home ownership opportunities for low income residents of Pima County - Reduce substandard housing in unincorporated areas of Pima County - Preserve, rehabilitate, and develop affordable rentals and owner occupied homes to meet green sustainability standards - Maintain effective partnerships and collaborations with the private and nonprofit sectors to address key issues that impede housing opportunities for residents - Identify, access, and conduct redevelopment planning at potential Brownfields sites Program Performance Measures Down payment support to new home buyers Acquisition/rehab/replacement of substandard homes Number of rental units and owner occupied homes meeting green sustainability standards Community and partnership meetings/training Environmental remediation sites identified/assessed FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 77 0 0 50 17 186 50 6 134 60 0 30 10 70 10 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 603,863 2,255,613 22,022 1,106,871 16,020,408 753,111 933,224 12,895,210 2,400 2,881,498 17,880,390 13,830,834 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 121 200 0 2,925 1,000,000 100,000 3,046 1,000,200 100,000 2,385,421 16,491,934 13,361,406 78,613 99,904 59,100 2,464,034 16,591,838 13,420,506 450 0 0 0 141,170 272,798 0 (200) 288,552 0 0 310,328 2,881,498 17,880,390 13,830,834 5.7 14.5 14.2 11-15 Pima County FY2011/2012 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 NEIGHBORHOOD REINVESTMENT Function Provide stability and revitalize stressed communities pursuant to 1997 and 2004 Neighborhood Reinvestment Bond Ordinances. Promote the funding of small capital improvement projects selected through a community consensus process. Develop community leaders, identify emerging needs, and strengthen community decision making. Description of Services Work with neighborhood residents to identify and implement desired infrastructure and public facilities improvement projects that will improve the quality of life in their communities. Implement strategies for stabilizing communities through the support of community based initiatives by partner agencies, organizations, churches, and other jurisdictions. Identify service gaps in communities and work with residents to prioritize needs for programs and services. Program Goals and Objectives - Empower neighborhood groups and residents to accomplish community goals through outreach programs - Target stressed communities which do not have active neighborhood associations to help achieve neighborhood project goals - Assist community leaders in development of functional neighborhood project proposals - Work with new neighborhood groups to evaluate community goals and strategies Program Performance Measures Community outreach events held Projects approved/funded Projects completed Proposals developed Evaluations completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 36 10 14 11 14 30 5 10 4 10 FY2009/2010 Actual FY2011/2012 Planned 30 2 8 2 8 FY2010/2011 Adopted FY2011/2012 Adopted 379,691 21,640 3,294 378,983 768,029 0 377,193 323,980 0 404,625 1,147,012 701,173 22,298 10,000 2,000 22,298 10,000 2,000 (429,630) (429,630) Revenues INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (429,630) 0 407,332 404,625 0 1,136,020 430,622 0 714,390 414,413 404,625 1,147,012 701,173 6.3 6.4 6.3 11-16 Pima County FY2011/2012 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 RURAL DEVELOPMENT Function Promote development of infrastructure and neighborhood facilities; improve critical service delivery to youth, seniors, and those in need; and promote cultural and recreational services in low and moderate income communities, including neighborhoods within South Tucson, Marana, and unincorporated Pima County. Description of Services Provide grants to local governments and nonprofit community based agencies for neighborhood revitalization and infrastructure improvements in low and moderate income communities outside the city of Tucson. Provide grants to local governments and nonprofit community agencies to increase or improve services, or to add specified new services, especially in economically disadvantaged and rural communities. Supply technical assistance and grants to local governments and nonprofit community agencies for community development planning and resource development. Determine contract compliance and ability to meet funding objectives. Provide housing rehabilitation services in low income communities outside the city of Tucson. Program Goals and Objectives - Provide community facilities in low income rural areas - Provide infrastructure improvements in low income rural areas - Rehabilitate houses for eligible elderly/disabled/low income clients - Promote economic development initiatives in low income rural areas Program Performance Measures Public facilities improved Infrastructure projects funded Houses rehabilitated Public services provided Economic development initiatives funded FY2009/2010 Actual FY2010/2011 Estimated 7 8 344 16 n/a 14 8 300 18 1 FY2011/2012 Planned 10 8 300 7 1 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 361,208 2,109,624 45,596 376,277 4,165,905 5,001 456,883 3,477,807 5,000 2,516,428 4,547,183 3,939,690 2,573,163 4,547,183 3,939,690 3,814 0 0 2,576,977 4,547,183 3,939,690 362 0 0 0 0 0 0 0 0 2,516,428 4,547,183 3,939,690 9.2 5.4 6.2 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (60,911) 0 11-17 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: SENIOR SUPPORT Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential senior services to identified groups. Description of Services Work with community agencies to identify program gaps. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer senior contracts which meet priority needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Deliver essential senior services in low income and rural areas - Promote healthy lifesytles, dignity, and independence for seniors - Provide services to vulnerable populations Program Performance Measures Senior service grants provided Clients served Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 12 1,742 10 1,280 FY2009/2010 Actual Total Program Funding Program Staffing (FTEs) 10 1,300 FY2010/2011 Adopted FY2011/2012 Adopted 237,313 244,000 244,000 237,313 244,000 244,000 0 0 0 0 0 237,313 0 0 244,000 0 0 244,000 237,313 244,000 244,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2011/2012 Planned 11-18 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: SUPPORT SERVICES, SHELTER & DOMESTIC VIOLENCE Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential shelter, support, and domestic violence services to identified groups. Description of Services Work with community agencies to identify program gaps. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Provide essential support through shelter and case management to vulnerable populations - Provide services that ensure the protection and well-being of individuals at risk of physical harm or who live in unsafe conditions - Provide service to vulnerable populatons Program Performance Measures Shelter, support, and domestic violence grants provided Clients served Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Estimated 19 19 19 9,325 12,353 12,500 FY2009/2010 Actual Total Program Funding Program Staffing (FTEs) FY2010/2011 Adopted FY2011/2012 Adopted 632,731 664,000 639,500 632,731 664,000 639,500 0 0 0 0 0 632,731 0 0 664,000 0 0 639,500 632,731 664,000 639,500 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2011/2012 Planned FY2009/2010 Actual 11-19 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: YOUTH, YOUNG ADULT & FAMILY SUPPORT Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential youth and family services to identified groups. Description of Services Work with community agencies to identify program gaps. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority community needs and deliver specific service. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Deliver essential youth and family support services in low income and rural areas - Promote healthy environments, education and opportunities for at risk youth and young adults - Provide services to vulnerable populations Program Performance Measures Youth, young adult, and family support grants provided Clients Served Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Estimated 35 28 28 12,428 11,400 11,450 FY2009/2010 Actual Total Program Funding Program Staffing (FTEs) FY2010/2011 Adopted FY2011/2012 Adopted 748,734 692,000 645,000 748,734 692,000 645,000 0 0 0 0 0 748,734 0 0 692,000 0 0 645,000 748,734 692,000 645,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2011/2012 Planned FY2009/2010 Actual 11-20 Pima County FY 2011/2012 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Metropolitan Tucson Convention and Visitors Bureau Community Food Bank, Inc. JobPath Tucson Regional Economic Opportunities, Inc. Pima Association of Governments Pima Council on Aging Our Family Services, Inc. El Rio Santa Cruz Neighborhood Health Center, for El Pueblo Health Center Catholic Community Services of Southern Arizona, Inc. (dba Pio Decimo Center) Emerge! Center Against Domestic Abuse Tucson Pima Arts Council Southern Arizona AIDS Foundation Tucson Urban League, Inc. Primavera Foundation Metropolitan Education Commission United Way of Tucson and Southern AZ (dba PRO Neighborhoods) Catalina Community Services San Ignacio Yaqui Council, Inc. University of Arizona, Board of Regents New Beginnings for Women & Children Administration of Resources & Choices Southern Arizona Children's Advocacy Center Emerging Needs Child and Family Resources, Inc. University of Arizona, Pima County Cooperative Extension Interfaith Community Services (ICS) Southern Arizona Buffelgrass Coordination Center, Inc. Arivaca Coordinating Council/Human Resource Group, Inc. International Sonoran Desert Alliance (ISDA) Casa de los Ninos Homeless Prevention Support Tucson Clean and Beautiful, Inc. Jewish Family and Children's Services Tucson Botanical Garden Tucson Children's Museum Arizona Youth Partnership TMM Family Services, Inc. Wingspan CODAC Behavioral Health Volunteer Center of Southern Arizona Southern Arizona Association for the Visually Impaired Chicanos Por la Causa, Inc. Southern Arizona Legal Aid, Inc. (SALA) Tu Nidito Children and Family Services Catholic Community Services (dba Community Outreach Program for the Deaf) Planned Parenthood Arizona El Tour (Perimeter Bicycling) 11-21 Funding $ 2,768,662 403,865 371,473 350,000 291,767 267,076 169,500 166,506 151,761 125,000 113,236 101,500 93,000 86,500 83,878 81,792 62,500 62,000 61,111 60,000 59,000 56,470 55,960 55,896 55,806 54,000 48,265 48,000 47,000 45,000 44,000 40,896 40,062 37,140 37,140 37,000 34,500 34,500 34,000 32,000 30,000 30,000 30,000 30,000 30,000 26,654 26,063 (1) (2) (2) (3) (2) (2) (2) (2) Pima County FY 2011/2012 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Open Inn, Inc. Arizona's Children Association (dba Las Familias) Luke's in the Desert, Inc. (dba St. Luke's Home) Arizona's Children Association (dba The Parent Connection) Tucson Youth Collective/Fiscal Agent Old Pueblo Children's Academy Chicanos Por La Causa, Inc. (dba Parenting Arizona) Portable Practical Educational Preparation, Inc. Sahuaro Girl Scout Council, Inc. (SGSC) Ajo Chamber of Commerce Mobile Meals of Tucson, Inc. Rise LLC Non-Profit Industries United Way of Tucson and Southern AZ Green Valley Assistance Services, Inc. Pima Prevention Partnership Arizona Center for the Study of Children and Families Family Housing Resources, Inc. Southwest Fair Housing Council Altar Valley School District #51 - CSAAC Community Coordinator Community Food Bank, Inc/Caridad-de-Porres Young Women's Christian Association of Tucson City of Tucson - Tucson Pima Historical Commission Total Funding 24,500 24,000 24,000 22,000 22,000 21,500 21,500 21,500 20,634 20,000 18,000 17,400 16,693 16,500 16,500 15,000 15,000 15,000 15,000 15,000 15,000 8,179 $ 7,375,385 (1) Contract budgeted in Non Departmental. (2) Contract administered by Economic Development & Tourism. (3) Contract budgeted in Community Development & Neighborhood Conservation, Transportation, and Regional Flood Control District departments. 11-22 (2) Pima County FY 2011/2012 Adopted Budget Community Services, Employment & Training Expenditures: 24,854,190 Revenues: FTEs 18,906,048 141.1 Function Statement: Improve the economic and social sustainability of Pima County by: developing skilled workers; assisting employers to meet workforce needs; mitigating the impact of layoffs through employment services; addressing basic housing needs of low income individuals; helping youth develop into successful adults; maximizing access to public and community resources; and helping persons with barriers such as homelessness and illiteracy transition into society. Mandates: None Expenditures by Program Vocational/Remedial Education 2.51% Vocational & Academic Instruction 5.13% CAA/Emergency Services Network 17.12% One Stop 75.24% Sources of All Funding Operating Transfers 1.12% General Fund Support 22.81% Department Revenue 76.07% 11-23 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Expenditures by Program CAA/EMERGENCY SERVICES NETWORK ONE STOP TEEN HEALTH VOCATIONAL AND ACADEMIC INSTRUCTION VOCATIONAL/REMEDIAL EDUCATION Total Expenditures FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 4,049,719 5,366,198 4,255,330 22,813,428 20,097,889 18,699,661 453,155 0 0 1,442,700 1,462,999 1,276,111 585,077 618,447 623,088 29,344,079 27,545,533 24,854,190 Funding by Source Revenues CAA/EMERGENCY SERVICES NETWORK ONE STOP 3,426,193 5,183,975 4,071,042 18,055,919 15,229,566 13,769,348 TEEN HEALTH VOCATIONAL AND ACADEMIC INSTRUCTION 482 0 0 1,268,596 1,251,085 1,065,658 532 0 0 22,751,722 289,100 21,664,626 283,318 18,906,048 279,068 0 423,773 5,879,484 0 0 5,597,589 0 0 5,669,074 29,344,079 27,545,533 24,854,190 12.2 15.2 10.0 110.1 112.1 105.1 8.0 0.0 0.0 20.7 20.2 18.0 8.0 8.0 8.0 159.0 155.5 141.1 VOCATIONAL/REMEDIAL EDUCATION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program CAA/EMERGENCY SERVICES NETWORK ONE STOP TEEN HEALTH VOCATIONAL AND ACADEMIC INSTRUCTION VOCATIONAL/REMEDIAL EDUCATION Total Staffing (FTEs) 11-24 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: CAA/EMERGENCY SERVICES NETWORK Function Combat poverty and provide a safety net of basic services for low income individuals and families in Pima County. Combine immediate assistance with case management and additional resources to promote self-sufficiency and economic independence. Description of Services Operate a community emergency assistance network to eliminate duplication of services. Provide services in partnership with nine community non-profit and rural community service agencies which comprise the Emergency Services Network (ESN). Provide these services directly as well as contracting with each agency in the ESN to provide the services. Help households qualify for assistance under various federal, state, and local funding sources. Administer a process under Community Development Block Grant funds to award grants for non-profit and rural agencies to provide community services. Fund programs that have a measurable impact on the causes of poverty in Pima County and that produce measurable outcomes. Award grants in the following priority areas as adopted by the Pima County Community Action Agency Advisory Board: 1) Inability to Meet Emergency Needs; 2) Starvation/Malnutrition; 3) Inadequate Housing; 4) Incomplete Use of Programs & Services; and 5) Youth Services. Program Goals and Objectives - Improve the standard of living and mitigate the effects of poverty - Provide a safety net that prevents homelessness - Assist people and communities of Pima County, especially those with lower incomes, to become economically self-sufficient Program Performance Measures Households receiving rent/mortgage/housing assistance Households receiving emergency utility assistance Households receiving assistance with water bills Crisis case management provided to families/individuals Telephone Assistance Program enrollment Participants in Sewer Outreach Subsidy Discount Program FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 2,142 1,900 1,700 3,741 1,987 10,942 6,000 1,800 16,000 2,500 1,900 10,800 835 1,807 400 1,500 450 1,900 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 612,611 3,428,552 8,556 643,090 4,720,108 3,000 464,289 3,788,041 3,000 4,049,719 5,366,198 4,255,330 205 0 0 205 0 0 3,242,755 4,992,983 3,879,917 183,233 190,992 191,125 3,425,988 5,183,975 4,071,042 0 0 0 0 477,932 145,594 0 0 182,223 0 0 184,288 4,049,719 5,366,198 4,255,330 12.2 15.2 10.0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-25 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: ONE STOP Function Promote economic development by ensuring a skilled workforce. Support a healthy business climate by helping local employers find and train qualified workers. Reduce poverty and unemployment by assisting low income and other disadvantaged citizens address barriers to employment and increase their earning power through improved skills. Description of Services Offer a continuum of career development services for youth, adults, and dislocated workers utilizing resources designed to assist people who are laid off or have barriers to employment. Coordinate services through the One Stop Program but deliver them through a network of more than fifty organizations including community based non-profit organizations, faith based organizations, governmental agencies, and proprietary trainers. Provide support to employers and apprenticeship programs in recruiting, staffing, and training skilled workers for quality jobs. Provide services to assist youth toward completion of high school or General Education Diploma (GED). Provide job order registration, applicant screening, and job matching both in person and online. Work with industry clusters and other employer groups, including apprenticeship programs, to design new training needed to address workforce shortages in fields with high occupational demand. Program Goals and Objectives - Increase number of clients entering unsubsidized employment - Increase employment at livable wages - Assist high school dropouts in obtaining GED or high school diploma - Serve increased number of program employers Financial Highlights and Significant Issues For fiscal year 2011/12, Employment & Training has budgeted $1,526,830 for federal stimulus grants as part of the American Recovery and Reinvestment Act (ARRA) of 2009. Program Performance Measures Clients entering into unsubsidized employment Client average wage at placement Youth attaining diploma or GED Employers matched with clients FY2009/2010 Actual FY2010/2011 Estimated 1,571 $13.75 244 472 1,600 $14.50 325 250 FY2011/2012 Planned 1,650 $14.00 280 500 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,048,682 18,747,591 17,155 4,488,925 15,465,264 143,700 4,253,770 14,351,141 94,750 22,813,428 20,097,889 18,699,661 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTEREST 617 0 0 7 0 0 MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 624 0 0 18,038,395 15,229,566 13,769,348 16,900 0 0 18,055,295 15,229,566 13,769,348 289,100 283,318 279,068 0 0 4,585,005 0 0 4,651,245 22,813,428 20,097,889 18,699,661 110.1 112.1 105.1 0 (6,434) 4,474,843 11-26 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: TEEN HEALTH Function Provide adolescent health care services through the Kino Teen Clinic (KTC) for youth ages 12-21. Contract and network with other providers to provide for the unique health care needs of at-risk youth. Description of Services Provide prevention education and health services to youth including: immunizations; physicals; medical intervention for uncomplicated acute illnesses; family planning; sexually transmitted disease treatment and prevention; prenatal care, birthing, and parenting classes; health education for nutrition; substance abuse and smoking cessation; decision making; mental health intake assessments with referrals for crisis intervention and counseling; and network referrals for education and employment needs. (Note: The Teen Health program budget was transferred from the Kino Sports Complex department effective fiscal year 2009/10. Beginning in fiscal year 2010/11 the Teen Health program is budgeted in the Health department.) Program Goals and Objectives - Provide consistent, teen friendly, welcoming environment - Assure scheduled appointment availability for teens - Increase community awareness of Kino Teen Center and its services Program Performance Measures Positive satisfaction level based on quarterly teen survey Teen Center clients offered an appointment within two weeks Contacts made with agencies/organizations and followed up with a mailing of the KTC brochure Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated yes n/a n/a yes n/a n/a yes n/a n/a FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 320,406 132,749 0 0 0 0 453,155 0 0 482 0 0 482 0 0 0 0 0 0 0 452,673 0 0 0 0 0 0 453,155 0 0 8.0 0.0 0.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-27 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: VOCATIONAL AND ACADEMIC INSTRUCTION Function Address the growing number of older youth and parenting teens unable to obtain employment or job training due to their status as high school drop outs, juvenile offenders, and/or homeless youth. Administer and coordinate vocational and employment training services for low income and disadvantaged Pima County youth to increase job placement and continuing educational opportunities. Description of Services Operate Pima Vocational High School (PVHS) to provide minority, low income, at-risk, out of school Pima County youth (16-21) with a long term program to master vocational and academic skills required by Pima County employers. Offer opportunities for securing a sustainable job through on-the-job training, completion of a vocational curriculum, and classes in applied academic basic skills that also meet the requirements for a high school diploma. Provide participants with intense on-site support services and case management by youth specialists. Help underserved and out of school youth find sustainable employment. Program Goals and Objectives - Provide unemployed and underemployed Pima County older youth with a program to improve their vocational, academic, and employability skills - Assist youth living in poverty and adjudicated youth to meet entry level requirements for on-the-job training and self sustaining jobs - Provide a wide menu of support services to help create a path to unsubsidized employment success - Blend the best classroom instruction with a hands on approach to encourage students to learn and excel in the work place FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 80% 100 84% 105 85% 125 45 82% 45 85% 52 87% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,119,048 317,478 6,174 1,117,097 334,402 11,500 1,028,799 242,812 4,500 1,442,700 1,462,999 1,276,111 178 0 0 Program Performance Measures PVHS students completing employability classes PVHS students who show improvement on vocational skills test PVHS students who obtain a high school diploma PVHS students who show increased math and reading skill levels Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 178 0 0 1,266,294 1,248,585 1,063,158 2,124 2,500 2,500 1,268,418 1,251,085 1,065,658 0 0 0 0 0 211,914 0 0 210,453 1,442,700 1,462,999 1,276,111 20.7 20.2 18.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (47,725) 221,829 11-28 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: VOCATIONAL/REMEDIAL EDUCATION Function Provide youth aged 17-21 with the opportunity to finish their high school education in an alternative setting while getting work experience. Description of Services Offer a unique learning environment for at-risk youth ages 17-21 at the Las Artes Art & Education Center. Allow students to prepare for general education testing and build employability skills by participating in community art projects. Program Goals and Objectives - Provide unemployed and underemployed Pima County older youth with a program to improve their vocational, academic, and employability skills - Assist youth living in poverty and adjudicated youth to meet entry level requirements for on-the-job training and self sustaining jobs - Continue to provide Las Artes youth an environment to obtain their General Education Development (GED) certificate Program Performance Measures Las Artes students who attain GED Las Artes GED recipients attaining unsubsidized employment Las Artes GED recipients who continue to post secondary education Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 86 46 70 50 85 52 14 18 18 FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 391,504 187,663 5,910 481,032 134,415 3,000 489,715 130,373 3,000 585,077 618,447 623,088 532 0 0 532 0 0 0 0 0 0 0 584,545 0 0 618,447 0 0 623,088 585,077 618,447 623,088 8.0 8.0 8.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-29 This page intentionally left blank. 11-30 Pima County FY 2011/2012 Adopted Budget County Free Library Expenditures: 32,212,596 Revenues: FTEs 30,450,489 388.1 Function Statement: To provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 1: Public Libraries Expenditures by Program Administration 8.94% Support Services 26.75% Public Services 64.31% Sources of All Funding Federal/State Grants 0.46% Fund Balance Decrease 5.70% Other Revenue 3.89% Property Taxes 89.95% 11-31 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: COUNTY FREE LIBRARY Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted ADMINISTRATION 3,703,400 3,568,423 2,878,582 PUBLIC SERVICES 19,710,685 21,226,707 20,716,323 7,383,721 10,013,508 8,617,691 30,797,806 34,808,638 32,212,596 ADMINISTRATION 26,496,770 28,674,891 29,094,489 PUBLIC SERVICES 1,452,662 1,348,780 1,356,000 421 0 0 SUPPORT SERVICES Total Expenditures Funding by Source Revenues SUPPORT SERVICES Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 27,949,853 (131,357) 30,023,671 0 30,450,489 (77,362) 0 2,979,310 0 4,784,967 0 1,839,469 30,797,806 34,808,638 32,212,596 5.5 5.5 5.2 Staffing (FTEs) by Program ADMINISTRATION PUBLIC SERVICES 352.2 356.0 356.9 SUPPORT SERVICES 26.0 26.0 26.0 Total Staffing (FTEs) 383.7 387.5 388.1 Note: Pursuant to the Intergovernmental Agreement between the Pima County Free Library District and Pima County for Cooperative Support Services Contract No. 01-30-P-138083-00606 (dated June 6, 2006, recorded in Docket 12824 at Page 955 on June 13, 2006), employees performing work for the Pima County Free Library District are Pima County employees assigned to do work for the Pima County Free Library District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Free Library District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on June 5, 2031. 11-32 Pima County FY2011/2012 Adopted Budget Program Summary 2011 Department: COUNTY FREE LIBRARY Program: ADMINISTRATION Function Enrich the lives of residents and build a literate community by providing equitable access to information, recreational reading, and lifelong learning materials and programs. Provide leadership and vision to fulfill the library’s mission and deliver quality library services to residents of Pima County through the operation of 26 libraries, online electronic access, and outreach services including library outlets in the adult detention center, the juvenile detention center, a bookmobile, and deposit collections at many locations. Report to the Board of Supervisors acting as the Library District Board of Directors and coordinate library services with County departments. Description of Services Report to County Administration on library operations and services provided to the residents of Pima County. Build community support for the library by working with the Library Advisory Board, Friends Groups, the Library Foundation, and other community interest groups. Ensure that library services are responsive and relevant to the communities served. Ensure that staff are well trained, knowledgeable, and have the resources needed to do their jobs. Develop and implement marketing and community relations strategies to promote library services to the appropriate audiences and raise community awareness of the wide range of services provided by the library. Program Goals and Objectives - Raise public awareness of library programs and services by developing a marketing plan to communicate with the public through a variety of mediums including newsletters, media outlets, e-mail, and in-library promotions - Optimize staff capacity through proactive recruitment, training, and retention by ensuring that all regular staff attends at least one training opportunity that improves their knowledge, skills, and ability to serve the public - Develop mutually beneficial partnerships with agencies whose missions complement the library's mission, and through collaborative efforts fulfill the library's goals Program Performance Measures Value of library promotions in media outlets Staff attending training Number of partner agencies FY2009/2010 Actual FY2010/2011 Estimated $225,000 100% 10 $250,000 100% 20 FY2011/2012 Planned $250,000 100% 20 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 331,580 3,371,820 262,701 3,305,722 (100,469) 2,979,051 3,703,400 3,568,423 2,878,582 26,218,571 28,424,891 29,044,489 11,614 0 0 266,585 250,000 50,000 26,496,770 28,674,891 29,094,489 567,763 0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues TAXES INTERGOVERNMENTAL INTEREST Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (77,362) 0 (23,361,133) 0 (25,106,468) 0 (26,138,545) 3,703,400 3,568,423 2,878,582 5.5 5.5 5.2 11-33 Pima County FY2011/2012 Adopted Budget Program Summary 2011 Department: COUNTY FREE LIBRARY Program: PUBLIC SERVICES Function Provide residents with information and materials through lending services, library programs, reference and information services, electronic information resources, and public access computers at the Main Library, 25 branches, and one bookmobile. Promote literacy for residents of all ages and support the desire of residents to be life long learners actively engaged in their community. Description of Services Contribute to a literate community by providing access to a wide variety of information resources including books, DVDs, downloadable resources, and on-line information resources. Serve as community gathering places where residents come to share information, learn, and engage in the community. Provide a safe, welcoming place where young children are introduced to language, reading, and literacy; where school age students find homework assistance and materials to help them succeed in school and become lifelong learners; and, where adults pursue individual interests, engage in personal discovery, pursue continuing education, and connect with their community. Assist people in finding information, answering questions, and providing personalized assistance and structured programs that focus on the needs of the each library customer in the pursuit of knowledge. Program Goals and Objectives - Provide Pima County residents with the information and tools needed to participate successfully in our community - Create young readers and ensure that children are better prepared to enter school - Improve literacy for adults and teens - Satisfy curiosity by providing the resources needed to explore topics of personal interest - Help students succeed in school by providing assistance in homework and other needs - Provide safe and comfortable facilities for residents of Pima County to visit and enjoy Program Performance Measures Preschoolers attending story times Attendees of summer reading programs Community meeting room program attendance Library program attendance Website visits On-line homework help provided In person homework help provided Computers made available for public access Public computer sessions Computer classes offered Circulation of library materials FY2009/2010 Actual FY2010/2011 Estimated 113,282 32,000 140,952 213,500 3,972,000 5,210 17,781 513 1,103,313 2,224 7,517,692 114,000 33,000 141,000 215,000 4,000,000 5,250 18,000 515 1,105,000 2,250 7,600,000 FY2011/2012 Planned 115,000 34,000 142,000 220,000 4,100,000 5,350 19,000 520 1,110,000 2,300 7,650,000 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 15,986,724 3,721,699 2,262 16,877,470 4,349,237 0 16,879,240 3,837,083 0 19,710,685 21,226,707 20,716,323 INTERGOVERNMENTAL 346,758 257,780 285,000 FINES AND FORFEITS 743,453 600,000 600,000 20,763 21,000 1,000 237,017 290,000 290,000 1,347,991 1,168,780 1,176,000 104,671 150,000 150,000 0 30,000 30,000 104,671 180,000 180,000 0 0 0 0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) (699,000) Other Funding Sources 0 11-34 Pima County FY2011/2012 Adopted Budget Program Summary 2011 Department: COUNTY FREE LIBRARY Program: PUBLIC SERVICES Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 18,957,023 19,877,927 19,360,323 19,710,685 21,226,707 20,716,323 352.2 356.0 356.9 11-35 Pima County FY2011/2012 Adopted Budget Program Summary 2011 Department: COUNTY FREE LIBRARY Program: SUPPORT SERVICES Function Provide the support operations needed for a branch library system including: the cataloging and acquisition of library materials; the maintenance of library facilities; the hiring, payroll processing, and management of human resources; the processing of library customer accounts; and budgetary planning and support. Description of Services Order, make payments, and manage vendor relations for the purchase of library materials in a variety of formats. Manage the inventory of 1.5 million items including the cataloging of new materials added to the collection. Manage all hiring, payroll, and related departmental personnel issues. Provide support for budgeting, accounts receivable, and accounts payable. Oversee facilities maintenance and planning of new libraries. Program Goals and Objectives - Ensure that library expenditures are kept within budget and maximize the level of services offered by library staff - Provide well maintained library facilities by having staff submit work orders in a timely manner - Hire qualified individuals by performing effective screening of candidates - Utilize the most efficient methods possible to order, process, and make new materials available to the public - Increase the number of new library materials sent directly to branches to minimize shipping times Program Performance Measures Library expenditures within budget Weekly submission of work orders to Facilities Management department Rate of retention of newly hired staff Time for editing and sending orders Percent of new library materials shipped directly to branches FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated yes yes yes yes yes yes 80% 1 week 90% 80% 1 week 90% 80% 1 week 92% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,354,285 5,749,987 279,449 1,296,178 8,202,830 514,500 1,391,641 6,916,050 310,000 7,383,721 10,013,508 8,617,691 421 0 0 421 0 0 0 0 0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (120) 0 0 0 7,383,420 0 10,013,508 0 8,617,691 7,383,721 10,013,508 8,617,691 26.0 26.0 26.0 11-36 Pima County FY 2011/2012 Adopted Budget Economic Development & Tourism Expenditures: 1,473,706 Revenues: FTEs 1,132,734 3.0 Function Statement: Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County owned and leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Mandates: ARS Title 42, Chapter 6: Local Excise Taxes Expenditures By Program Economic Development & Tourism 100% Sources of All Funding Operating Transfers 26.01% Department Revenue 73.99% 11-37 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: ECONOMIC DEVELOPMENT & TOURISM Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted ECONOMIC DEVELOPMENT & TOURISM 1,476,499 1,359,496 1,473,706 Total Expenditures 1,476,499 1,359,496 1,473,706 ECONOMIC DEVELOPMENT & TOURISM 1,139,591 1,039,438 1,132,734 Total Revenues Net Operating Transfers In/(Out) 1,139,591 465,190 1,039,438 320,058 1,132,734 398,259 Funding by Source Revenues Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 (128,282) 0 0 0 0 0 (57,287) 0 1,476,499 1,359,496 1,473,706 2.9 3.1 3.0 2.9 3.1 3.0 Staffing (FTEs) by Program ECONOMIC DEVELOPMENT & TOURISM Total Staffing (FTEs) 11-38 Pima County FY2011/2012 Adopted Budget Program Summary 2005 Department: ECONOMIC DEVELOPMENT & TOURISM Program: ECONOMIC DEVELOPMENT & TOURISM Function Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. The Economic Development & Tourism department is a marketing and operations outreach agency which promotes the quality of life in the region in order to create potential growth in business, leisure and corporate business travel. Description of Services Act as primary liaison with the business, academic, and tourism communities to enhance the economic well being of the region. Provide contract oversight, business development with Tucson Regional Economic Opportunities (TREO), small business assistance organizations, and Ajo community partners; marketing, training, and revenue enhancement programs for Pima County’s leased property partners (i.e., Arizona-Sonora Desert Museum, Old Tucson Studios, Colossal Cave Mountain Park, Pima Air and Space Museum, Pima County Fairgrounds, Rillito Race Track, Crooked Tree Golf Course, and other Pima County leased property partners) and regional business attraction and retention agency TREO. Develop and execute, in collaboration with Pima County Stadium District personnel, a comprehensive business and marketing outreach plan for the Kino Sports Complex (KSC). Program Goals and Objectives - Coordinate Pima County’s economic development resources to concentrate on collaborative community efforts in business and job creation, business retention and expansion, increased tourism, sports, and cultural development which enhance the quality of life - Develop a more comprehensive tourism promotion marketing plan in partnership with the Metropolitan Tucson Convention and Visitors Bureau (MTCVB), Ajo District Chamber of Commerce, and the International Sonoran Desert Alliance (ISDA) - Increase the number of film and video production companies utilizing Pima County as their base shooting or production headquarters - Develop optional use concepts for County leased property attractions - Develop partnerships with public and private organizations involved in economic development, tourism, and cultural development - Develop and execute marketing initiatives of the KSC in collaboration with the Pima County Stadium District to increase the number of special events and revenue producing activities at Kino Veterans Memorial Stadium and the KSC - Assist Natural Resources, Parks & Recreation in major public activities and events where attendance is projected to be over 3,000 Program Performance Measures Increase in major events held Number of new sponsored events Increase in business and leisure travelers Collaborative marketing agreements developed Promotional technical assistance provided Additional uses developed for leased properties FY2009/2010 Actual FY2010/2011 Estimated 2 2 -5% 2 8 4 2 1 2% 2 10 4 FY2011/2012 Planned 3 2 2% 3 14 6 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 262,137 1,212,568 1,794 304,683 1,054,813 0 298,931 1,174,775 0 1,476,499 1,359,496 1,473,706 901,924 820,948 885,972 3,275 4,000 500 234,392 214,490 246,262 1,139,591 1,039,438 1,132,734 465,190 320,058 398,259 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (128,282) 0 0 0 0 0 (57,287) 0 1,476,499 1,359,496 1,473,706 2.9 3.1 3.0 11-39 This page intentionally left blank. 11-40 Pima County FY 2011/2012 Adopted Budget Kino Sports Complex Expenditures: 1,517,165 Revenues: FTEs 132,250 15.8 Function Statement: Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Mandates: None Expenditures by Program Landscape Management 18.94% Recreation 81.06% Sources of All Funding Department Revenue 8.72% General Fund Support 91.28% 11-41 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: KINO SPORTS COMPLEX Expenditures by Program LANDSCAPE MANAGEMENT FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 250,350 279,830 287,376 RECREATION 1,170,023 1,247,371 1,229,789 Total Expenditures 1,420,373 1,527,201 1,517,165 1,860 0 20,000 RECREATION 170,743 165,570 112,250 Total Revenues Net Operating Transfers In/(Out) 172,603 0 165,570 0 132,250 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,247,770 0 0 1,361,631 0 0 1,384,915 Total Program Funding 1,420,373 1,527,201 1,517,165 Funding by Source Revenues LANDSCAPE MANAGEMENT Staffing (FTEs) by Program LANDSCAPE MANAGEMENT 6.4 4.4 4.4 RECREATION 13.8 14.6 11.4 Total Staffing (FTEs) 20.2 19.0 15.8 11-42 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: KINO SPORTS COMPLEX Program: LANDSCAPE MANAGEMENT Function Provide landscape management services to Sam Lena Park, the Kino Veterans Memorial Community Center, and Willie Blake Park (formerly Hidalgo Park) and various County departments. Description of Services Services include maintenance of decomposed granite, irrigation, trees, shrubs, and groundcover; litter removal; sign replacement; and parking lot sweeping. Program Goals and Objectives - Maintain landscapes to a minimum 90% customer satisfaction rating - Respond to emergency landscaping service requests within 24 hours Program Performance Measures Number of other departments serviced Frequency of landscape service/monthly Emergency service request responses within 24 hours Average customer satisfaction rating Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 14 2 100% n/a 5 2 100% 90% FY2009/2010 Actual FY2011/2012 Planned 6 2 100% 90% FY2010/2011 Adopted FY2011/2012 Adopted 167,845 36,490 46,015 170,003 107,327 2,500 173,196 96,180 18,000 250,350 279,830 287,376 1,860 0 20,000 1,860 0 20,000 0 0 0 0 0 248,490 0 0 279,830 0 0 267,376 250,350 279,830 287,376 6.4 4.4 4.4 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-43 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: KINO SPORTS COMPLEX Program: RECREATION Function Provide recreation, fitness, and camp services to youth and adult residents of Pima County in order to foster group participation, teamwork, and skill building in a safe, supervised environment. Description of Services Provide a variety of recreational opportunities for all ages in the community including weight room, cardio workout, aerobics, basketball leagues, open gym basketball and volleyball, camp programs, and meeting rooms. Provide children an opportunity to attend programs that offer recreation, arts and crafts, physical fitness, health, and nutrition in a safe environment. Make meeting spaces available for groups and organizations. Through an agreement with Alta Vista High School (a charter school), provide indoor and outdoor facilities for all physical fitness activities for the school and provide classroom space for testing. Program Goals and Objectives - Initiate membership program for facility recreational usage - Increase open gym basketball and volleyball participation levels - Increase level of participation in health and exercise programs through facility and equipment upgrades - Increase booking of classroom space and ramadas for meetings and parties - Increase arts and crafts participation levels by offering a variety of different classes Program Performance Measures Individual memberships Family memberships Corporate memberships Weight/cardio room participants Open gym participants Aerobics/other participants Arts and crafts participants Meeting space bookings Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated n/a n/a n/a n/a 5,900 n/a n/a n/a n/a n/a n/a 11,500 6,300 5,100 120 48 FY2009/2010 Actual FY2011/2012 Planned 3,000 1,000 600 12,000 7,000 5,500 150 60 FY2010/2011 Adopted FY2011/2012 Adopted 567,697 591,573 10,753 642,730 581,341 23,300 544,315 654,474 31,000 1,170,023 1,247,371 1,229,789 128,418 121,750 98,250 42,325 43,820 14,000 170,743 165,570 112,250 0 0 0 0 0 999,280 0 0 1,081,801 0 0 1,117,539 1,170,023 1,247,371 1,229,789 13.8 14.6 11.4 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-44 Pima County FY 2011/2012 Adopted Budget School Superintendent Expenditures: 5,182,406 Revenues: FTEs 3,943,249 14.0 Function Statement: Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts. Prepare financial information for the Board of Supervisors for setting the property tax rates. Conduct school district governing board elections. Operate Pima Accommodation District, educational services, school bus services for students in unorganized territory, and multi-district programs. Mandates: ARS Title 15: Education Expenditures by Program Accounting 8.22% Administration 11.55% Educational Services 9.93% Pima Special Programs 47.31% Pima Accommodation District 22.99% Sources of All Funding General Fund Support 23.91% Department Revenue 76.09% 11-45 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: SCHOOL SUPERINTENDENT Expenditures by Program ACCOUNTING FY2009/2010 Actual 355,668 FY2010/2011 Adopted FY2011/2012 Adopted 383,898 425,791 598,754 ADMINISTRATION 535,786 693,241 EDUCATIONAL SERVICES 506,630 504,567 514,861 PIMA ACCOMMODATION DISTRICT 1,557,790 1,674,400 1,191,500 PIMA SPECIAL PROGRAMS 2,778,985 2,552,300 2,451,500 Total Expenditures 5,734,859 5,808,406 5,182,406 172,900 300,000 225,500 83,336 73,578 74,749 Funding by Source Revenues ADMINISTRATION EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT 1,377,184 1,674,400 1,191,500 PIMA SPECIAL PROGRAMS 2,753,384 2,552,300 2,451,500 Total Revenues Net Operating Transfers In/(Out) 4,386,804 0 4,600,278 0 3,943,249 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 206,207 1,141,848 0 0 1,208,128 0 0 1,239,157 Total Program Funding 5,734,859 5,808,406 5,182,406 Staffing (FTEs) by Program ACCOUNTING 6.0 6.0 6.0 ADMINISTRATION 5.0 5.5 5.0 EDUCATIONAL SERVICES 3.0 3.0 3.0 14.0 14.5 14.0 Total Staffing (FTEs) 11-46 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SCHOOL SUPERINTENDENT Program: ACCOUNTING Function Perform all mandated accounting and finance functions for all school districts in Pima County as authorized by Arizona Revised Statutes. Provide services to ensure accurate reporting requirements that comply with the Uniform System of Financial Records (USFR) for Arizona School Districts. Description of Services Perform all accounting services in relation to revenues, expenditures, and budgeting for all school districts in Pima County except those exempted by ARS 15-914.01. Establish all applicable property tax levies for each school district in Pima County as authorized by statute. Ensure tax levies are appropriated in accordance to the operating budget duly adopted by each respective school district governing board. Ensure that all warrants drawn against a school district are properly authorized by a school district governing board through an executed voucher for each school district in Pima County whose finances are managed by the School Superintendent. Program Goals and Objectives - Meet all statutory mandates of Title 15 on school budgets and financing - Provide technical assistance on budgeting and finance to any school district in Pima County Program Performance Measures Accounting transactions School district revenue collected School district expenditures processed School district warrants issued School districts provided with technical assistance on budgeting School districts provided with technical assistance on finance Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated FY2011/2012 Planned 12,910,190 $1,105,078,572 $602,547,328 96,533 5 13,500,000 $1,200,000,000 $620,000,000 101,000 5 14,000,000 $1,150,000,000 $630,000,000 100,000 6 5 5 6 FY2009/2010 Actual Total Program Funding Program Staffing (FTEs) FY2011/2012 Adopted 344,514 11,154 368,649 15,249 410,823 14,968 355,668 383,898 425,791 0 0 0 0 0 355,668 0 0 383,898 0 0 425,791 355,668 383,898 425,791 6.0 6.0 6.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2010/2011 Adopted 11-47 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SCHOOL SUPERINTENDENT Program: ADMINISTRATION Function Administer legally mandated functions of the office required by Title 15 of Arizona Revised Statutes. Provide support to the Accounting, Educational Services, Pima Accommodation, and Pima Special Programs functions of the office and implement procedural and legal mandates of the Superintendent of Schools. Description of Services Serve as a resource to constituents in Pima County on educational services and programs. Record all teaching certificates for all certificated individuals in Pima County. Function as the program director for multi-district educational programs. Provide information technology support to rural school districts and special educational programs. Perform other legal or mandatory functions as required by law. Program Goals and Objectives - Ensure that educators and families in Pima County are informed about educational services, providers, and opportunities throughout the County - Perform all legal and/or regulatory mandated services required of county school superintendents in Arizona - Direct or coordinate multi-district educational programs in Pima County for the benefit of educators, students, and families Program Performance Measures Teaching certificates maintained Board members appointed School district elections conducted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 44,116 2 17 48,000 1 16 FY2009/2010 Actual FY2011/2012 Planned 49,000 1 8 FY2010/2011 Adopted FY2011/2012 Adopted 322,115 213,671 0 334,978 358,263 0 325,756 267,898 5,100 535,786 693,241 598,754 172,900 300,000 225,500 172,900 300,000 225,500 0 0 0 0 0 362,886 0 0 393,241 0 0 373,254 535,786 693,241 598,754 5.0 5.5 5.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-48 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SCHOOL SUPERINTENDENT Program: EDUCATIONAL SERVICES Function Coordinate and assist with the development of educational service programs for educators, students, and parents in Pima County. Description of Services Develop and/or coordinate educational service agency programs to serve populations in Pima County that are considered underserved. Collaborate with government, community, or nonprofit organizations to provide comprehensive services to educators and students. Ensure that the School Superintendent's office creates a link for different educational service agencies for the benefit of schools. Register/track all students in Pima County that are attending private schools or are being home-schooled. Program Goals and Objectives - Provide leadership to develop collaborative efforts between government, community, nonprofit, and educational institutions in Pima County - Develop comprehensive programs as an educational service agency to assist public schools to better serve students in the classroom Program Performance Measures Special programs developed/coordinated Home school children tracked Private school children tracked Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2009/2010 Actual FY2010/2011 Estimated 5 1,861 2,808 8 2,700 3,600 FY2009/2010 Actual FY2011/2012 Planned 7 3,300 4,350 FY2010/2011 Adopted FY2011/2012 Adopted 237,280 269,350 239,723 264,844 244,762 270,099 506,630 504,567 514,861 INTERGOVERNMENTAL 73,213 73,213 73,213 MISCELLANEOUS 10,123 365 1,536 83,336 73,578 74,749 0 0 0 0 0 423,294 0 0 430,989 0 0 440,112 506,630 504,567 514,861 3.0 3.0 3.0 Total Program Expenditures Program Funding by Source Revenues Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-49 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SCHOOL SUPERINTENDENT Program: PIMA ACCOMMODATION DISTRICT Function Administer and provide educational programs/services to students in the Pima County Juvenile Detention Center and the Adult Detention Center. Provide students access to K-12 education at a neighboring school district for those students residing in unincorporated areas of Pima County such as Mount Lemmon and Lukeville. Description of Services Responsible for providing educational services to students considered at-risk or incarcerated in a County detention facility through an Accommodation District. Transport students who reside in areas of Pima County that are not incorporated as part of a public school district, such as Mount Lemmon and Lukeville, to a neighboring school district to be provided a K-12 education. Program Goals and Objectives - Provide students with access to public education as required by ARS 15-802 - Provide instruction to students to meet the Arizona Academic Standards - Provide students with high school education established by the Arizona State Board of Education to earn a high school diploma or general education diploma (GED) Program Performance Measures Juvenile detention students served County jail students served Students transported from Mt. Lemmon to a neighboring school district Students transported from Lukeville to a neighboring school district FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 81 42 6 69 46 4 66 44 4 110 86 95 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted SUPPLIES AND SERVICES 1,557,790 1,674,400 1,191,500 1,557,790 1,674,400 1,191,500 1,369,835 1,624,400 1,191,500 7,349 50,000 0 1,377,184 1,674,400 1,191,500 0 0 0 0 180,606 0 0 0 0 0 0 0 1,557,790 1,674,400 1,191,500 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-50 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SCHOOL SUPERINTENDENT Program: PIMA SPECIAL PROGRAMS Function Serve as the fiscal agent of specialized educational programs that are for the benefit of multiple school districts in Pima County. Be a centralized point of contact for school districts to operate more efficient or cost-effective program operations. Provide any services that are mandated by Arizona state law. Description of Services Provide specialized educational programs in consortium efforts with local school districts including professional development programs, constituency programs, and service programs where services can be accomplished more efficiently and economically as multi-district operations. Provide programs for unserved school age youth in conjunction with and in response to concerns of federal, state, local, and/or not-for-profit agencies. Program Goals and Objectives - Explore and develop service programs for underserved school districts, charters, and other educational institutions in Pima County - Maintain funding levels for programs to ensure quality services for underserved communities in Pima County Program Performance Measures Special programs operated Program funding levels maintained FY2009/2010 Actual FY2010/2011 Estimated 20 yes 24 no FY2011/2012 Planned 22 no Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted SUPPLIES AND SERVICES 2,778,985 2,552,300 2,451,500 2,778,985 2,552,300 2,451,500 2,127,601 2,156,600 1,969,000 625,783 395,700 482,500 2,753,384 2,552,300 2,451,500 0 0 0 0 25,601 0 0 0 0 0 0 0 2,778,985 2,552,300 2,451,500 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-51 This page intentionally left blank. 11-52 Pima County FY 2011/2012 Adopted Budget Stadium District Expenditures: 4,282,940 Revenues: FTEs 1,928,200 33.1 Function Statement: Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional baseball teams that will have a positive impact on the community and the local economy. Mandates: ARS Title 48, Chapter 26: Stadium Districts Expenditures by Program Kino Ecosystem Restoration Project 5.08% Administration 32.28% Grounds Maintenance 37.61% Buildings/Facilities 16.62% Events 8.41% Sources of All Funding Department Revenue 26.40% Transient Lodging Tax 25.78% Operating Transfers 17.08% Fund Balance Decrease 30.74% 11-53 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: STADIUM DISTRICT Expenditures by Program ADMINISTRATION FY2009/2010 Actual FY2010/2011 Adopted 1,600,734 BUILDINGS/FACILITIES 1,184,312 FY2011/2012 Adopted 1,382,417 3,294 838,591 711,764 223,705 300,000 360,025 2,274,988 1,813,484 1,610,967 190,316 211,775 217,767 4,293,037 4,348,162 4,282,940 1,586,637 1,487,441 1,508,700 0 5,100 0 EVENTS 154,962 300,000 419,500 GROUNDS MAINTENANCE 557,827 3,600 0 EVENTS GROUNDS MAINTENANCE KINO ECOSYSTEM RESTORATION PROJECT Total Expenditures Funding by Source Revenues ADMINISTRATION BUILDINGS/FACILITIES Total Revenues Net Operating Transfers In/(Out) 2,299,426 (453,894) 1,796,141 1,933 1,928,200 110,041 Other Funding Sources Fund Balance Decrease/(Increase) 0 2,447,505 0 2,550,088 0 2,244,699 Total Program Funding 4,293,037 4,348,162 4,282,940 Staffing (FTEs) by Program ADMINISTRATION 4.2 7.4 6.9 BUILDINGS/FACILITIES 0.0 1.0 1.0 EVENTS GROUNDS MAINTENANCE KINO ECOSYSTEM RESTORATION PROJECT Total Staffing (FTEs) 3.3 0.0 2.4 20.5 19.7 19.7 2.7 3.1 3.1 30.7 31.2 33.1 Notes: Pursuant to the Intergovernmental Agreement between Pima County and the Pima County Stadium District for Personnel and Services Contract No. 01-57-P-132729-0603 (dated June 17, 2003, recorded in Docket 12080 at Page 213 on June 26, 2003), employees performing work for the Pima County Stadium District are Pima County employees assigned to do work for the Pima County Stadium District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Stadium District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on February 1, 2012. 11-54 Pima County FY2011/2012 Adopted Budget Program Summary 2012 Department: STADIUM DISTRICT Program: ADMINISTRATION Function Provide management and administrative functions at the Stadium. Description of Services Provide oversight and direction of the Kino Sports Complex including the Kino Veterans Memorial Community Center, Kino Ecosystem Restoration Project (KERP), Sam Lena, and Willie Blake Parks. Provide coordination of landscape maintenance for various County facility grounds. Provide a venue for organized baseball, organized soccer, community recreation, and special events. Oversee promotion, marketing, financial accountability, site maintenance, contracts, personnel, and scheduling. Program Goals and Objectives - Monitor and manage license contracts for compliance and collections - Monitor and manage food and beverage operations and liquor license operations - Develop marketing strategy to increase the number of event as well as the community use of facilities - Manage department human resources, financial functions, and physical resources within approved budget - Develop business operations model to account for new type of customer base that includes sales, scheduling, contracting, event support services, billing, and customer service follow-up Financial Highlights and Significant Issues $1,500,000 has been reserved in the County's Budget Stabilization Fund for fiscal year 2011/12 to subsidize the operations of the Stadium District. This amount is needed due to the loss of revenues as a result of the loss of Major League Baseball Spring Training at Kino Veterans Memorial Stadium and the continued decline in the tourist dependent revenue sources that support the Stadium District. Program Performance Measures Percent of contracts monitored for compliance Number of special events increased Stadium managed within approved budget FY2009/2010 Actual FY2010/2011 Estimated 100% 23 yes 100% 23 yes FY2011/2012 Planned 100% 27 yes Program Expenditures by Object FY2009/2010 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 433,985 1,155,363 11,386 517,673 662,139 4,500 538,569 839,348 4,500 1,600,734 1,184,312 1,382,417 1,520,929 1,427,441 1,496,700 59,758 60,000 12,000 5,950 0 0 1,586,637 1,487,441 1,508,700 (1,746,346) (1,264,670) (1,137,563) Total Program Expenditures Program Funding by Source FY2010/2011 Adopted FY2011/2012 Adopted Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 1,760,443 0 961,541 0 1,011,280 1,600,734 1,184,312 1,382,417 4.2 7.4 6.9 11-55 Pima County FY2011/2012 Adopted Budget Program Summary 2012 Department: STADIUM DISTRICT Program: BUILDINGS/FACILITIES Function Maintain the buildings and facility infrastructure of the Stadium District to the highest possible standard. Description of Services Provide repair and maintenance of buildings and facilities as needed as part of an ongoing facilities maintenance program. Coordinate necessary services through both the Facilities Management department and contracted vendor services to provide for general upkeep of Stadium District buildings and facilities. Program Goals and Objectives - Maintain buildings and facilities at their highest level to extend life and usefulness - Establish and maintain long-term facility maintenance program for structures, equipment, and improvements - Upgrade concession stands water fixtures, plumbing, and water heaters in the stadium - Re-key entire stadium onto a new key plan - Install Musco Lighting Control System for lighted fields to provide better light control and cost efficiencies - Eliminate unnecessary phone lines in all Stadium buildings Program Performance Measures Motion sensors installed on light switches Programmable thermostats installed Low flow fixtures installed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 5 15 12 20 30 12 FY2009/2010 Actual FY2011/2012 Planned 30 40 40 FY2010/2011 Adopted FY2011/2012 Adopted 0 3,294 0 206,891 628,200 3,500 200,144 475,620 36,000 3,294 838,591 711,764 Revenues 0 5,100 0 Operating Revenue Sub-Total MISCELLANEOUS 0 5,100 0 Net Operating Transfers In/(Out) 0 0 0 0 3,294 0 833,491 0 711,764 3,294 838,591 711,764 0.0 1.0 1.0 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 11-56 Pima County FY2011/2012 Adopted Budget Program Summary 2012 Department: STADIUM DISTRICT Program: EVENTS Function Provide venues for both community use and revenue generating events. Description of Services Provide services and facilities for community recreation and activities such as special benefits, community events, sports events, gem shows, and concerts. Program Goals and Objectives - Increase the number of special events such as concerts, gem shows, company parties, and other events - Increase the number of out-of-town group events such as instructional camps and tournaments to help drive economic impact - Increase the number of charity events such as Hope Fest, Mariachi Festival, and other fundraising events - Increase the number of bookings at the Complex to maximize the utilization rate and revenues Program Performance Measures Special events ($5,000+) Out of town group events Charity events Total bookings Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated n/a n/a 5 n/a 7 10 6 3,000 FY2009/2010 Actual FY2011/2012 Planned 8 12 7 3,500 FY2010/2011 Adopted FY2011/2012 Adopted 139,920 83,785 0 0 300,000 0 91,075 238,950 30,000 223,705 300,000 360,025 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 0 0 38,700 154,962 300,000 380,800 154,962 300,000 419,500 0 0 0 0 68,743 0 0 223,705 300,000 360,025 3.3 0.0 2.4 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 11-57 0 (59,475) Pima County FY2011/2012 Adopted Budget Program Summary 2012 Department: STADIUM DISTRICT Program: GROUNDS MAINTENANCE Function Provide and maintain athletic fields as well as landscaping of Stadium District common areas. Description of Services Provide a venue for nine minor league baseball team, as well as community baseball and soccer leagues. Program Goals and Objectives - Ensure fields and facilities are available for use and are maintained efficiently by using productivity standards assigned to the various tasks performed - Maximize irrigation efficiency levels by using onsite weather station that provides evapotranspiration rates to meet Arizona Department of Water Resources Third Management Plan water allocation amounts - Maintain an asset management replacement cycle for grounds equipment to assure that grounds can be maintained at a quality level Program Performance Measures Irrigation efficiency levels met Productivity standard levels met Capital replacement target met FY2009/2010 Actual FY2010/2011 Estimated 100% n/a n/a 100% 50% 33% 100% 75% 67% Program Expenditures by Object FY2009/2010 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 926,027 1,226,607 122,354 974,434 728,050 111,000 856,572 662,895 91,500 2,274,988 1,813,484 1,610,967 557,827 3,600 0 557,827 3,600 0 1,096,035 1,074,114 1,058,002 0 621,126 0 735,770 0 552,965 2,274,988 1,813,484 1,610,967 20.5 19.7 19.7 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted FY2011/2012 Planned FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 11-58 Pima County FY2011/2012 Adopted Budget Program Summary 2012 Department: STADIUM DISTRICT Program: KINO ECOSYSTEM RESTORATION PROJECT Function Provide landscape maintenance services and best management practices for the Kino Ecosystem Restoration Project (KERP). Description of Services Maintain landscape and parking lot areas of the KERP including maintenance of decomposed granite, irrigation, tree, shrub, and groundcover; litter removal; sign replacement; and parking lot sweeping. Manage KERP including mosquito control for West Nile virus abatement, water harvesting, non-native and invasive species control, maintenance of six riparian habitats, and permit compliance. Program Goals and Objectives - Maintain landscapes to a consistently high standard through increased landscape services - Maximize the harvesting of storm water for irrigation of Kino Sports Complex and the Stadium - Maintain a low mosquito population to assist in the containment of the spread of the West Nile virus Program Performance Measures Total acre feet of storm water harvested Total acre feet of reclaimed water purchased Mosquito trap counts Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) FY2009/2010 Actual FY2010/2011 Estimated 140 160 5 140 160 5 FY2009/2010 Actual FY2011/2012 Planned 140 160 5 FY2010/2011 Adopted FY2011/2012 Adopted 132,867 49,251 8,198 144,075 67,700 0 146,077 65,190 6,500 190,316 211,775 217,767 196,417 192,489 189,602 0 19,286 0 28,165 190,316 211,775 217,767 2.7 3.1 3.1 0 (6,101) 11-59 This page intentionally left blank. 11-60 Pima County FY2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ADMINISTRATION CIVIL SERVICES COURTROOM SERVICES CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY JUVENILE SERVICES PROBATE SERVICES RECORDS RETENTION 841,383 1,466,082 2,285,191 623,603 1,383,514 517,773 1,593,296 328,061 1,148,852 TOTAL CLERK OF SUPERIOR COURT 10,187,755 616,130 841,383 1,466,082 2,285,191 623,603 1,470,377 1,000,456 1,593,296 328,061 1,764,982 1,185,676 11,373,431 86,863 482,683 CONSTABLES CONSTABLES TOTAL CONSTABLES 1,086,631 1,086,631 1,086,631 1,086,631 COUNTY ATTORNEY ADMINISTRATION CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION 2,198,383 2,565,848 209,197 14,528,609 215,641 833,594 11,950,962 2,198,383 2,781,489 1,042,791 26,479,571 19,502,037 13,000,197 32,502,234 3,695,997 12,235,895 26,000 669,953 3,721,997 12,905,848 15,931,892 695,953 16,627,845 JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES 669,425 27,550 48,633 696,975 48,633 TOTAL JUSTICE COURT AJO 669,425 76,183 745,608 485,298 38,615 523,913 485,298 38,615 523,913 1,625,596 3,309,633 1,720,384 543,890 1,412,053 1,625,596 3,853,523 3,132,437 6,655,613 1,955,943 8,611,556 2,012,079 715,944 889,999 8,342,099 1,174,122 2,081,639 7,229,265 194,112 1,046,807 8,656,129 2,206,191 1,762,751 889,999 8,371,749 1,206,230 2,081,639 15,885,394 22,445,147 9,958,806 32,403,953 TOTAL COUNTY ATTORNEY INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER TOTAL INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY TOTAL JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS TOTAL JUSTICE COURTS TUCSON JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES COURT SUPPORT SERVICES DETENTION SERVICES INFORMATION TECHNOLOGY AND RESEARCH JUDICIAL SERVICES PROBATION SERVICES TOTAL JUVENILE COURT 12-1 29,650 32,108 Pima County FY2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures OFFICE OF COURT APPOINTED COUNSEL CONTRACT ATTORNEYS OFFICE OF CHILDREN'S COUNSEL OFFICE OF COURT APPOINTED COUNSEL PHOTO TRAFFIC ENFORCEMENT TOTAL OFFICE OF COURT APPOINTED COUNSEL 8,270,611 893,789 584,234 1,674,245 8,270,611 893,789 584,234 1,674,245 11,422,879 11,422,879 240,281 2,224,889 240,281 2,224,889 2,465,170 2,465,170 PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES TOTAL PUBLIC FIDUCIARY SHERIFF ADMINISTRATIVE CORRECTIONS FORFEITURES HIDTA INVESTIGATIONS OPERATIONS 19,875,363 42,354,750 TOTAL SHERIFF 18,610,209 41,036,446 2,549,389 2,808,915 1,200,000 2,650,870 702,948 2,280,334 22,424,752 45,163,665 1,200,000 2,650,870 19,313,157 43,316,780 121,876,768 12,192,456 134,069,224 12,631,886 3,296,728 2,079,385 4,186,311 789,409 911,110 2,045,410 9,531,360 1,146,052 690,071 800,000 327,725 13,542,996 3,296,728 4,124,795 13,717,671 1,935,461 690,071 2,794,316 517,194 2,373,105 2,436,271 29,976,880 15,451,728 45,428,608 242,705,495 54,555,557 297,261,052 SUPERIOR COURT ADJUDICATION ADMINISTRATION ADULT PROBATION COURT SERVICES ADULT PROBATION FIELD AND OPERATIONS CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARTMENTS INFORMATION SERVICES LAW LIBRARY PRETRIAL SERVICES TRIAL SERVICES 1,994,316 189,469 2,373,105 2,436,271 TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 12-2 Pima County FY2011/2012 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ADMINISTRATION CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY RECORDS RETENTION 2,425,774 328,000 TOTAL CLERK OF SUPERIOR COURT 2,753,774 800 63,100 295,000 664,500 2,425,774 800 391,100 295,000 664,500 1,023,400 3,777,174 CONSTABLES CONSTABLES TOTAL CONSTABLES 361,390 361,390 361,390 361,390 COUNTY ATTORNEY CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION 64,900 1,500 804,654 10,006,776 1,500 804,654 10,071,676 64,900 10,812,930 10,877,830 14,976 15,100 380,700 15,100 395,676 14,976 395,800 410,776 JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES 238,455 11,000 8,400 249,455 8,400 TOTAL JUSTICE COURT AJO 238,455 19,400 257,855 317,558 86,972 404,530 317,558 86,972 404,530 4,998,692 700,000 168,000 355,000 728,253 4,998,692 1,055,000 896,253 5,866,692 1,083,253 6,949,945 1,100 30,000 119,000 194,112 1,046,807 29,650 32,108 8,855,131 195,212 1,076,807 148,650 32,108 8,855,131 150,100 10,157,808 10,307,908 TOTAL COUNTY ATTORNEY INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER TOTAL INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY TOTAL JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS TOTAL JUSTICE COURTS TUCSON JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES DETENTION SERVICES INFORMATION TECHNOLOGY AND RESEARCH PROBATION SERVICES TOTAL JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL CONTRACT ATTORNEYS PHOTO TRAFFIC ENFORCEMENT TOTAL OFFICE OF COURT APPOINTED COUNSEL 12-3 823,454 1,871,810 823,454 1,871,810 2,695,264 2,695,264 Pima County FY2011/2012 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES TOTAL PUBLIC FIDUCIARY 15,000 696,131 15,000 696,131 711,131 711,131 SHERIFF ADMINISTRATIVE CORRECTIONS FORFEITURES HIDTA INVESTIGATIONS OPERATIONS 321,500 7,927,000 TOTAL SHERIFF 507,000 20,000 2,549,389 2,419,388 50,000 2,650,870 702,948 2,280,334 2,870,889 10,346,388 50,000 2,650,870 1,209,948 2,300,334 8,775,500 10,652,929 19,428,429 543,050 1,422,173 1,981,421 8,788,041 692,839 479,000 271,050 1,965,223 1,981,421 8,788,041 692,839 479,000 271,050 543,050 13,634,524 14,177,574 22,492,790 47,867,016 70,359,806 SUPERIOR COURT ADJUDICATION ADULT PROBATION COURT SERVICES ADULT PROBATION FIELD AND OPERATIONS CONCILIATION COURT INFORMATION SERVICES LAW LIBRARY TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 12-4 Pima County FY 2011/2012 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ADMINISTRATION CIVIL SERVICES COURTROOM SERVICES CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY JUVENILE SERVICES PROBATE SERVICES RECORDS RETENTION 9.5 34.8 48.2 14.0 27.0 10.0 33.0 6.0 29.5 TOTAL CLERK OF SUPERIOR COURT 212.0 CONSTABLES CONSTABLES 13.0 TOTAL CONSTABLES 13.0 COUNTY ATTORNEY ADMINISTRATION CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION 30.0 73.3 15.0 349.6 TOTAL COUNTY ATTORNEY 467.9 INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER 43.0 163.7 TOTAL INDIGENT DEFENSE 206.7 JUSTICE COURT AJO JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES 10.6 1.0 TOTAL JUSTICE COURT AJO 11.6 JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY 11.5 TOTAL JUSTICE COURT GREEN VALLEY 11.5 JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS 28.0 94.0 14.0 TOTAL JUSTICE COURTS TUCSON 136.0 12-5 Pima County FY 2011/2012 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES COURT SUPPORT SERVICES DETENTION SERVICES INFORMATION TECHNOLOGY AND RESEARCH JUDICIAL SERVICES PROBATION SERVICES 29.9 35.2 17.5 180.3 15.5 24.4 222.6 TOTAL JUVENILE COURT 525.4 OFFICE OF COURT APPOINTED COUNSEL OFFICE OF CHILDREN'S COUNSEL OFFICE OF COURT APPOINTED COUNSEL PHOTO TRAFFIC ENFORCEMENT 11.0 9.8 0.3 TOTAL OFFICE OF COURT APPOINTED COUNSEL 21.1 PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES 1.0 34.5 TOTAL PUBLIC FIDUCIARY 35.5 SHERIFF ADMINISTRATIVE CORRECTIONS HIDTA INVESTIGATIONS OPERATIONS 182.0 637.2 22.5 203.0 373.5 TOTAL SHERIFF 1,418.2 SUPERIOR COURT ADJUDICATION ADMINISTRATION ADULT PROBATION COURT SERVICES ADULT PROBATION FIELD AND OPERATIONS CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARTMENTS INFORMATION SERVICES LAW LIBRARY PRETRIAL SERVICES TRIAL SERVICES 165.0 51.5 59.0 233.5 22.0 11.1 25.8 4.0 48.0 47.0 TOTAL SUPERIOR COURT 666.9 TOTAL JUSTICE & LAW ENFORCEMENT 3,725.8 Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 12-6 Pima County FY 2011/2012 Adopted Budget Clerk of the Superior Court Expenditures: 11,373,431 Revenues: FTEs 3,777,174 212.0 Function Statement: Maintain and hold accessible for the public and the court all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor the department's revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Mandates: ARS Title 12, Chapter 2, Article 8: Clerk of the Superior Court Expenditures by Program Records Retention 15.52% Administration 7.40% Civil Services 12.89% Probate Services 2.88% Juvenile Services 14.01% Courtroom Services 20.09% Information Technology 8.80% Criminal Services 5.48% Financial Services 12.93% Sources of All Funding Department Revenue 33.21% General Fund Support 65.36% Fund Balance Decrease 1.43% 12-7 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: CLERK OF SUPERIOR COURT Expenditures by Program ADMINISTRATION FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 675,248 632,850 CIVIL SERVICES 1,460,480 1,459,075 1,466,082 COURTROOM SERVICES 2,232,367 2,334,869 2,285,191 703,670 715,910 623,603 1,478,234 1,532,039 1,470,377 726,641 1,040,568 1,000,456 JUVENILE SERVICES 1,594,890 1,553,067 1,593,296 PROBATE SERVICES 317,350 325,478 328,061 1,754,603 1,885,094 1,764,982 10,943,483 11,478,950 11,373,431 3,185,126 2,426,774 2,425,774 CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY RECORDS RETENTION Total Expenditures 841,383 Funding by Source Revenues ADMINISTRATION 203 800 800 FINANCIAL SERVICES CRIMINAL SERVICES 599,537 391,100 391,100 INFORMATION TECHNOLOGY 290,065 295,000 295,000 RECORDS RETENTION 871,813 664,500 664,500 3,778,174 0 0 413,993 7,286,783 3,777,174 0 0 162,276 7,433,981 10,943,483 11,478,950 11,373,431 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 4,946,744 0 0 (341,764) 6,338,503 Staffing (FTEs) by Program ADMINISTRATION 7.0 9.3 9.5 CIVIL SERVICES 37.6 33.5 34.8 COURTROOM SERVICES 44.7 49.4 48.2 CRIMINAL SERVICES 16.1 16.2 14.0 FINANCIAL SERVICES 29.0 27.1 27.0 INFORMATION TECHNOLOGY 12.0 9.2 10.0 JUVENILE SERVICES 33.1 31.7 33.0 PROBATE SERVICES 6.0 6.0 6.0 32.0 30.2 29.5 217.5 212.6 212.0 RECORDS RETENTION Total Staffing (FTEs) 12-8 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: CLERK OF SUPERIOR COURT Program: ADMINISTRATION Function Provide administrative, managerial, and human resources support for all operations of the department. Provide quality, accessible, and streamlined court related services to the judicial system and the public by operating in an environment of accountability. Develop strong, competent, open, and trusting partnerships which facilitate and exemplify government service. Description of Services Administer, direct, and manage all areas in compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances. Ensure that all support services are provided to Superior Court divisions. Maintain a highly trained staff to ensure efficient and cost effective service to the courts and court partners. Provide all departmental functions of human resources. Program Goals and Objectives - Provide guidance to department staff in compliance with all mandates and policies - Ensure compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances - Train managers and supervisors to enhance performance and communicate organizational expectations - Hire, supervise, and monitor personnel - Complete employee evaluations for all personnel Program Performance Measures Sanctions imposed on department for non-compliance of mandates Training sessions conducted Employee evaluations completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 0 0 0 26 100% 30 100% 32 100% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 581,403 80,540 13,305 548,666 84,184 0 743,579 97,804 0 675,248 632,850 841,383 Revenues CHARGES FOR SERVICES 1,441,706 1,098,174 1,098,174 FINES AND FORFEITS 1,737,727 1,322,000 1,322,000 2,334 5,600 5,600 INTEREST MISCELLANEOUS Operating Revenue Sub-Total 3,359 0 0 3,185,126 2,425,774 2,425,774 0 1,000 0 0 1,000 0 INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 0 15,289 (2,525,167) 0 0 (1,000) (1,792,924) 0 0 0 (1,584,391) 675,248 632,850 841,383 7.0 9.3 9.5 Program Staffing (FTEs) 12-9 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: CLERK OF SUPERIOR COURT Program: CIVIL SERVICES Function Process all civil filings and payments mandated by Arizona Revised Statutes. Description of Services Receive, record, and maintain all civil case filings. Program Goals and Objectives - Issue orders of protection/injunctions against harassment - Promote use of drop box as an alternative filing method - Process all civil filings within one day Program Performance Measures Orders of protection issued monthly Percent of civil filings placed in drop box Percent of civil filings processed within 1 day FY2009/2010 Actual FY2010/2011 Estimated 220 54% 99% 225 55% 100% FY2011/2012 Planned 230 65% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,379,300 81,180 1,335,375 123,700 1,326,989 139,093 1,460,480 1,459,075 1,466,082 0 0 0 1,460,480 0 0 0 1,459,075 0 0 0 1,466,082 1,460,480 1,459,075 1,466,082 37.6 33.5 34.8 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-10 FY2011/2012 Adopted Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: CLERK OF SUPERIOR COURT Program: COURTROOM SERVICES Function Provide court related services for civil, domestic relations, probate, criminal, juvenile, and child support cases in litigation. Description of Services Provide a courtroom clerk for every open court hearing. Create a synopsis (minute entry) for each hearing and process all associated paperwork connected to each specific hearing. Distribute and direct minute entries and other court documents to interested parties. Program Goals and Objectives - Process accurate minutes of court proceedings on a timely basis - Ensure customer satisfaction with services - Provide timely processing of all court documents Program Performance Measures Accuracy rate of court documents Court documents processed on time Customer service ratings of satisfactory or higher FY2009/2010 Actual FY2010/2011 Estimated 99% 98% 97% 99% 96% 98% FY2011/2012 Planned 100% 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,168,555 63,812 2,248,830 86,039 2,189,491 95,700 2,232,367 2,334,869 2,285,191 0 0 0 2,232,367 0 0 0 2,334,869 0 0 0 2,285,191 2,232,367 2,334,869 2,285,191 44.7 49.4 48.2 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-11 FY2011/2012 Adopted Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: CLERK OF SUPERIOR COURT Program: CRIMINAL SERVICES Function Process all criminal filings and payments mandated by Arizona Revised Statutes. Description of Services Provide quality, accessible, and streamlined court related services and resources to enable the court and probationers to meet the requirements set by the judiciary. Program Goals and Objectives - Process all criminal filings in a timely manner - Provide probation officers with court records needed to supervise their probation caseloads - Maintain and keep current all probationer case files relating to court orders and assessments - Collect court ordered assessments Program Performance Measures Criminal case files updated monthly Assessment payments collected monthly Probation reports generated monthly Percent of probation case files that are current Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 2,565 966 315 100% 2,650 1,000 360 100% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Planned 2,650 1,000 375 100% FY2011/2012 Adopted 667,868 35,802 671,168 44,742 570,345 53,258 703,670 715,910 623,603 203 800 800 203 800 800 Revenues INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (101) 703,568 0 0 (494) 715,604 0 0 (800) 623,603 703,670 715,910 623,603 16.1 16.2 14.0 12-12 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: CLERK OF SUPERIOR COURT Program: FINANCIAL SERVICES Function Provide financial services to both internal and external customers of the court. Develop and monitor the annual budget. Prepare financial statements. Supervise all financial systems, accounts payable, payroll processing, and records maintenance. Provide collection services in order to collect past due court ordered assessments. Provide child support services for federal Title IV-D and non IV-D cases. Maintain and update records as needed and assist the court in distributing wage assignments. Description of Services Provide financial support to the courts in order to ensure all monies received are processed and distributed to the necessary agencies. Maintain accurate and timely accounting records. Maintain and update collection activity on all past due court ordered assessments. Assist families in the child support area to ensure proper record maintenance. Process all court documents in a timely and efficient manner. Maintain and monitor budget for all areas. Program Goals and Objectives - Comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies - Provide collection services for all deferred payments - Monitor expenses and revenue in order to comply with budget - Meet statutory deadlines for court related matters - Enhance cash management services - Initiate quarterly probation billings Program Performance Measures New deferred payment cases established monthly Billings sent to probationers per quarter Monthly financial reports submitted on time Budget compliance FY2009/2010 Actual FY2010/2011 Estimated 144 1,216 100% 100% 150 1,300 100% 100% FY2011/2012 Planned 165 1,350 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,282,744 195,490 1,314,586 217,453 1,264,477 205,900 1,478,234 1,532,039 1,470,377 484,282 300,000 300,000 44,658 28,000 28,000 328,000 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total 528,940 328,000 INTERGOVERNMENTAL 41,174 27,000 27,000 CHARGES FOR SERVICES 25,251 23,000 23,000 INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 4,172 13,100 13,100 70,597 63,100 63,100 0 0 16,649 862,048 0 0 27,832 1,113,107 0 0 23,763 1,055,514 1,478,234 1,532,039 1,470,377 29.0 27.1 27.0 12-13 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: CLERK OF SUPERIOR COURT Program: INFORMATION TECHNOLOGY Function Provide for the design, development, implementation, support, and management of computerized information systems (software applications and computer hardware) for the department. Description of Services Develop and maintain department automation projects. Provide software engineering and maintenance of automation projects. Provide management and support of technology resources. Provide prompt and efficient distribution of court generated documents to the public. Program Goals and Objectives - Provide customer support within 30 minutes of request - Develop superior software engineering and maintenance of all automation projects - Maintain reliable management and support technology resources - Establish document distribution and tracking Program Performance Measures Respond to call center inquiries within 30 minutes Security system maintained 24 hours a day Computer systems updated as needed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 95% 100% 100% 100% FY2009/2010 Actual FY2011/2012 Planned 100% 100% 100% FY2010/2011 Adopted FY2011/2012 Adopted 636,042 42,921 47,678 613,050 85,918 341,600 628,106 67,350 305,000 726,641 1,040,568 1,000,456 273,999 235,000 235,000 16,064 60,000 60,000 2 0 0 290,065 295,000 295,000 0 0 (141,494) 578,070 0 0 305,811 439,757 0 0 187,683 517,773 726,641 1,040,568 1,000,456 12.0 9.2 10.0 Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-14 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: CLERK OF SUPERIOR COURT Program: JUVENILE SERVICES Function Provide court related services to the judicial system and public concerning all juvenile related issues. Description of Services Provide a courtroom clerk for every open court hearing; create minute entries of all court procedures; and comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies. Distribute minute entries and other court documents to interested parties. Program Goals and Objectives - Ensure delinquency cases are processed within 24 hours of filing - Provide all case files prior to scheduled court hearings - Provide outstanding service to internal and external customers Program Performance Measures Delinquency cases processed within 24 hours Case files provided prior to daily court hearings FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 100% FY2011/2012 Planned 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,535,496 59,394 1,467,767 85,300 1,494,935 98,361 1,594,890 1,553,067 1,593,296 0 0 0 1,594,890 0 0 0 1,553,067 0 0 0 1,593,296 1,594,890 1,553,067 1,593,296 33.1 31.7 33.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-15 FY2011/2012 Adopted Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: CLERK OF SUPERIOR COURT Program: PROBATE SERVICES Function Oversee all probate cases and all minor and adult guardian and conservator cases. Perform data entry and maintain case management information for the wards of the court including information relating to fiduciaries appointed by the court. (Information is utilized not only by Superior Court, but also by the Supreme Court governing certified fiduciaries.) Conduct various customer service functions such as providing certified copies of wills and letters of administration. Description of Services Responsible for filing all probate, trust, and guardianship/conservator cases. Provide service to internal and external customers and provide certified copies of documents and letters of administration. Program Goals and Objectives - Process all guardianship cases in a timely manner - Provide e-filing capabilities to attorneys - Issue all letters of administration daily Program Performance Measures Cases submitted through e-filing per month Letters of administration issued on time Guardianship cases processed on time Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2009/2010 Actual FY2010/2011 Estimated 98 100% 100% 100 100% 100% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Planned 125 100% 100% FY2011/2012 Adopted 297,944 19,406 298,847 26,631 301,397 26,664 317,350 325,478 328,061 0 0 0 317,350 0 0 0 325,478 0 0 0 328,061 317,350 325,478 328,061 6.0 6.0 6.0 12-16 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: CLERK OF SUPERIOR COURT Program: RECORDS RETENTION Function Provide for the storage of all court documentation (case files) as mandated by state of Arizona guidelines. Description of Services Provide storage, along with retrieval and return functions of all court case files for Superior Court and the public as required. Program Goals and Objectives - Check all documents thoroughly for correctness before placing into storage - Complete the scanning of archive documents into the Arizona case management system (AGAVE) - Maintain reliable customer service with all units of the Superior Court and the public Program Performance Measures Documents checked before placing in storage Old files scanned into AGAVE system FY2009/2010 Actual FY2010/2011 Estimated 100% 95% 100% 98% FY2011/2012 Planned 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,089,926 664,677 0 1,150,009 735,085 0 1,129,953 480,929 154,100 1,754,603 1,885,094 1,764,982 228 0 0 228 0 0 847,394 611,000 611,000 24,191 53,500 53,500 871,585 664,500 664,500 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (232,107) 1,114,897 0 0 81,844 1,138,750 0 0 (48,370) 1,148,852 1,754,603 1,885,094 1,764,982 32.0 30.2 29.5 12-17 This page intentionally left blank. 12-18 Pima County FY 2011/2012 Adopted Budget Constables Expenditures: 1,086,631 Revenues: FTEs 361,390 13.0 Function Statement: Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Mandates: ARS Title 22, Chapter 1, Article 1: Justice Precincts and Precinct Officers; ARS Title 22, Chapter 1, Article 3: Constables Expenditures by Program Constables 100% Sources of All Funding Department Revenue 33.26% General Fund Support 66.74% 12-19 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: CONSTABLES Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted CONSTABLES 990,300 1,038,444 1,086,631 Total Expenditures 990,300 1,038,444 1,086,631 CONSTABLES 379,039 361,390 361,390 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 379,039 0 0 0 611,261 361,390 0 0 0 677,054 361,390 0 0 0 725,241 Total Program Funding 990,300 1,038,444 1,086,631 13.0 13.0 13.0 13.0 13.0 13.0 Funding by Source Revenues Staffing (FTEs) by Program CONSTABLES Total Staffing (FTEs) 12-20 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: CONSTABLES Program: CONSTABLES Function Serve Justice Court papers as required by ARS 22-102 and 22-131. Act as Peace Officer for the Pima County Justice Courts. Description of Services Serve and return civil, criminal, and traffic court papers within the precincts. Serve and attend the Justice of the Peace of the courts within the precincts in which they were elected to serve. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out statutorily mandated duties - Serve civil/criminal papers from the justice courts, as well as from other counties and states - Improve efficiency of service to the precincts - Improve the quality of service to the community Program Performance Measures Percent of civil papers served Percent of civil fees collected Percent of criminal papers served Percent of domestic violence/harassment orders served Attempts to serve Justice Court papers Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 95% 97% 76% 87% 95% 97% 76% 87% 93% 97% 76% 83% 100% 100% 100% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 868,698 110,492 11,110 898,669 139,775 0 937,628 149,003 0 990,300 1,038,444 1,086,631 44,839 0 0 283,019 323,490 323,490 51,181 37,900 37,900 Operating Revenue Sub-Total 379,039 361,390 361,390 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 611,261 0 0 0 677,054 0 0 0 725,241 990,300 1,038,444 1,086,631 13.0 13.0 13.0 Total Program Expenditures Program Funding by Source Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 12-21 This page intentionally left blank. 12-22 Pima County FY 2011/2012 Adopted Budget County Attorney Expenditures: 32,502,234 Revenues: FTEs 10,877,830 467.9 Function Statement: Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice and representation to the Board of Supervisors, County departments, and other entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Services Division. Investigate and prosecute racketeering crime, and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents and merchants in collecting bad check restitution via the Bad Check Program. Operate 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs by working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Mandates: ARS Title 11, Chapter 3, Article 6: County Attorney; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries Expenditures by Program Administration 6.76% Civil Legal Services 8.56% Community Support 3 21% 3.21% Criminal Prosecution 81.47% Sources of All Funding Department Revenue 33.47% General Fund Support 59.80% Fund Balance Decrease 6.73% 12-23 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: COUNTY ATTORNEY Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted ADMINISTRATION 2,098,454 2,123,281 2,198,383 CIVIL LEGAL SERVICES 2,443,809 3,007,291 2,781,489 COMMUNITY SUPPORT 842,928 772,487 1,042,791 CRIMINAL PROSECUTION 22,341,038 24,799,582 26,479,571 Total Expenditures 27,726,229 30,702,641 32,502,234 Funding by Source Revenues 247 0 0 CIVIL LEGAL SERVICES ADMINISTRATION 11,566 5,000 1,500 COMMUNITY SUPPORT 468,122 530,445 804,654 CRIMINAL PROSECUTION 11,358,806 9,638,420 10,071,676 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 11,838,741 (366,418) 0 (2,348,200) 18,602,106 10,173,865 0 0 1,293,521 19,235,255 10,877,830 0 0 2,187,267 19,437,137 Total Program Funding 27,726,229 30,702,641 32,502,234 Staffing (FTEs) by Program ADMINISTRATION 29.0 29.0 30.0 CIVIL LEGAL SERVICES 74.3 73.3 73.3 COMMUNITY SUPPORT 17.0 15.0 15.0 CRIMINAL PROSECUTION 328.0 340.3 349.6 Total Staffing (FTEs) 448.3 457.6 467.9 12-24 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COUNTY ATTORNEY Program: ADMINISTRATION Function Implement programs, procedures, and information technology consistent with the direction and priorities established by the Pima County Attorney. Provide administrative and technical support services in support of departmental missions. Description of Services Administer personnel, payroll, purchasing, budget and finance, information technology, and public information services for the department. Set priorities and provide direction for the department as a whole. Comply with Pima County Administrative Procedures and Board of Supervisors Policies. Coordinate activities with County Administration departments. Provide open communications between the Pima County Attorney’s Office, other County departments, other governmental agencies, and the public. Provide attorneys and support staff with resources necessary to conduct the affairs of the office while constantly striving for positive returns on investment and ensure compliance with federal and state guidelines, laws, statutes, and local mandates (including Pima County Board of Supervisors Policies, Pima County Administrative Procedures, Pima County Merit System Rules & Personnel Policies, and departmental policies and procedures). Program Goals and Objectives - Submit bi-weekly payroll to the Finance Department by established deadlines - Comply with deadlines for financial reporting of various County, state, and federal funds - Ensure at least 90% of travel arrangements for witnesses/victims are made in a timely cost effective manner - Identify the needs of each program and attempt to increase the number of volunteers and interns to be recruited and trained for these programs for the purpose of supplementing the work force and to provide additional resources for each program area - Maintain at least a 96% uptime of the network infrastructure for the six departmental and non-departmental facilities from 7:00 AM to 6:00 PM, seven days a week - Complete at least 95% of the design, development, and implementation of departmental and non-departmental databases, applications, and reports within mutually established deadlines - Efficiently install, upgrade, and maintain infrastructure components and peripherals with at least a 95% customer satisfaction rate - Perform research, statistical analysis, and auditing functions with at least a 95% customer satisfaction rate - Conduct 45 monthly audits and achieve at least a 95% data systems accuracy Program Performance Measures Biweekly payroll submitted on time Financial reports submitted on time Witness travel and victim arrangements completed in a timely manner Increase in volunteers recruited/trained Help Desk ticket satisfaction (1:bad - 5:good) Network infrastructure uptime (% of 24/7) Unscheduled network downtime (hours) Software development schedule adherence Application training satisfaction (1:bad - 5:good) FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 910 100% 100% 1,000 100% 100% 1,100 100% 11% 4.70 99.93% 6 75% 4.78 15% 4.75 99.95% 2 85% 4.80 20% 4.80 99.95% 2 90% 4.82 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,797,609 296,275 4,570 1,867,545 255,736 0 2,016,290 182,093 0 Total Program Expenditures 2,098,454 2,123,281 2,198,383 247 0 0 247 0 0 (1,748) 0 0 2,099,955 0 0 0 2,123,281 0 0 0 2,198,383 2,098,454 2,123,281 2,198,383 29.0 29.0 30.0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-25 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COUNTY ATTORNEY Program: CIVIL LEGAL SERVICES Function Serve as in-house legal counsel to Pima County government by providing legal advice to, and legal representation on behalf of, the Pima County Board of Supervisors, other Pima County Elected Officials (including the Assessor, County Attorney, Justices of the Peace, Constables, Recorder, School Superintendent, Sheriff, and Treasurer) the Pima County Administrator, Deputy Pima County Administrators, all Pima County departments, boards, committees, commissions, hearing officers, and special taxing districts (including the Flood Control District, Stadium District, Library District, certain fire districts, etc.), collectively referred to hereinafter as “Pima County.” Description of Services Provide comprehensive legal services and representation to Pima County in diverse areas of law including: employment, tort (personal injury, excessive force, negligent road design, and civil rights), bankruptcy (collecting tax liens), property tax, environmental (defense of toxic tort and regulatory actions by state and federal environmental regulators, and prosecution of air quality, wildcat dumping, hazardous materials, and water quality violations), health care, Title 36 mental health commitments, elections, eminent domain, planning and zoning, the adoption and enforcement of building and zoning codes and other local ordinances, transportation, construction contracts, other types of contracts and inter-governmental agreements, real property, and telecommunications. Legal services provided include giving legal advice to Pima County client representatives; defending Pima County in all litigation filed against it; prosecuting violations of Pima County ordinances; representing and advising Pima County in administrative hearings; negotiating and drafting contracts, sale and purchase agreements, leases, and other legal documents; and drafting Pima County ordinances, resolutions, and regulations. Provide various legal services required of the Pima County Attorney by state statute including initiating involuntary mental health commitment actions, enforcing elections laws, enforcing the open meetings law, enforcing conflicts of interest laws, and enforcing other similar regulatory laws relating to public officials and public entities. Where conflicts of interest or other circumstances prevent the division from representing Pima County in a particular matter, enlist the services of competent outside legal counsel and prepare and monitor contracts necessary to employ such outside counsel on behalf of Pima County. Serve the public with integrity by fostering ethical, effective, and efficient government through the provision of the highest quality legal services. Program Goals and Objectives - Provide quality legal defense in legal actions brought against Pima County - Provide timely, accurate, and complete legal advice to Pima County - Provide quality legal prosecution of County code violations in civil and administrative actions brought on behalf of Pima County - Provide quality legal investigation and prosecution of violations in the employer sanctions laws on behalf of Pima County - Provide timely and thorough review of and make necessary revisions to contracts, intergovernmental agreements, ordinances, and resolutions - Provide timely, accurate, and complete education and training services to Pima County in order to promote the effectiveness of Pima County functions and to reduce liability - Ensure that attorneys and staff receive training necessary to perform their required functions and remain current within their relevant areas of law Program Performance Measures Savings from successful legal defense Satisfactory or above ratings on client evaluations for defense of legal proceedings Revenues and/or fines collected by County entities as a result of Civil Legal Services involvement Cases in which the County prevails in obtaining requested relief Requests for reports/orders acted on within statutory or mutually established deadlines Satisfactory or above ratings on client evaluations for prosecutions of civil actions Hours spent providing legal representation at regularly scheduled meetings of County boards, commissions, and departments where legal counsel is required or requested to be present Satisfactory or above ratings on client evaluations for legal advice and consultation Routine contracts/amendments/IGAs reviewed Hours of client education training provided Satisfactory or above ratings on client evaluation of investigation and prosecution of violations in employer sanctions laws FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 92% 99% 82% 99% 91% 99% $7,482,788 $4,477,203 $4,701,063 75% 75% 92% 100% 100% 100% 99% 99% 99% 832 640 736 98% 99% 99% 1,100 102 99% 2,500 109 99% 2,500 101 99% 12-26 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COUNTY ATTORNEY Program: CIVIL LEGAL SERVICES Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,401,262 34,736 7,811 2,994,726 12,565 0 2,764,781 16,708 0 2,443,809 3,007,291 2,781,489 4,416 0 0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 4,416 0 0 7,150 5,000 1,500 7,150 5,000 1,500 0 0 7,404 2,424,839 0 0 318,406 2,683,885 0 0 214,141 2,565,848 2,443,809 3,007,291 2,781,489 74.3 73.3 73.3 12-27 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COUNTY ATTORNEY Program: COMMUNITY SUPPORT Function Operate 88-Crime receiving citizen tips to assist solving crimes. Assist Pima County residents and businesses by collecting payment for victims who have received bad checks. Ensure that defendants are held accountable and provide a diversion option from prosecution via the Bad Check Program. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods to reduce trends in youth violence, increase public safety, and reduce crime. Involve communities in reducing crime in their neighborhoods by establishing Community Justice Boards (CJBs). Description of Services Provide information on major unsolved crimes received through the 88-Crime program anonymous telephone hotline to law enforcement agencies. Collect restitution for victims who have received bad checks and provide financial accountability services through the Bad Check Program. Provide programs designed to reduce trends in youth violence through partnerships with communities, public and private sector agencies, and government institutions. Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner. Program Goals and Objectives - Work with the schools in the community bringing the Campus Crime Stopper Program into the schools - Increase community use of hotline - Increase participation at community events by 88-Crime - Increase the number of participants in the Bad Check Program - Maintain the amount of restitution returned to victims of bad checks submitted - Provide and increase the number of Communities Addressing Responsible Gun Ownership (CARGO) presentations designed to promote gun safety awareness - Coordinate the Community Justice Board Program that holds juvenile offenders accountable to the victim and community through the use of community volunteers who provide consequences via family conferences - Donate gun locks to the community to promote gun lock safety and responsible gun ownership - Provide training to agency staff, Community Justice Board volunteers, and case managers at the Center for Juvenile Alternatives on case management and prevention/resiliency Program Performance Measures Hotline and 88-crime office calls Attendees at community events Presentations made at community events Bad Check Program participants Bad checks submitted Restitution collected for victims of bad checks Percent of checks collected of those submitted CARGO presentations Gun locks donated CJB/staff training programs Community Justice Boards Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 20,476 26,901 288 8,120 5,831 $1,148,934 100% 5 7,584 24 21 23,795 17,208 300 8,473 3,675 $924,219 100% 4 4,066 35 21 FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Planned 27,649 17,220 312 8,500 3,700 $925,000 100% 10 9,500 35 26 FY2011/2012 Adopted 729,018 113,910 0 697,453 75,034 0 655,025 386,366 1,400 842,928 772,487 1,042,791 82 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total FINES AND FORFEITS INTEREST Special Programs Revenue Sub-Total 82 0 0 461,375 523,401 398,500 731 1,000 300 462,106 524,401 398,800 12-28 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COUNTY ATTORNEY Program: COMMUNITY SUPPORT INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 5,544 5,044 404,854 390 1,000 1,000 5,934 6,044 405,854 54 0 76,911 297,841 0 0 (11,206) 253,248 842,928 772,487 1,042,791 17.0 15.0 15.0 12-29 0 0 28,940 209,197 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COUNTY ATTORNEY Program: CRIMINAL PROSECUTION Function Represent the state in felony and juvenile matters occurring throughout Pima County and all misdemeanor cases occurring in unincorporated areas of Pima County. Provide advocacy and crisis intervention for victims and witnesses via the Victim Services Division. Description of Services Prosecute in the court systems those individuals charged with felony, misdemeanor, and juvenile crimes. Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Present all felony filings for probable cause determination either to a magistrate at a preliminary hearing or to a grand jury. Review all juvenile physical and paper referrals presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Offer diversion programs to low level offenders as an alternative to prosecution. Maintain a unit specifically designed for the purpose of victim notification to ensure that all victims are notified of all criminal proceedings as mandated by Arizona Revised Statutes. Serve and protect the rights of the citizens of Pima County to life, liberty, personal security, and security of property by enforcing the criminal laws of the state of Arizona. Program Goals and Objectives - Hold criminals accountable for violations of the law by investigating and prosecuting criminal cases in a manner that maximizes public safety - Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges - Target dangerous, violent, and repetitive criminal defendants for trial - Process all requests for subpoenas, arrest warrants, interviews, and investigations - Prosecute all misdemeanor cases filed by law enforcement in Justice Courts - Provide 24 hour/7 day a week call out services to law enforcement for legal advice in homicides, sex crimes, gang, and narcotic investigations - Provide attorney for day and night initial appearances 365 days a year to ensure appropriate release conditions are recommended to maximize public safety - Prevent re-victimization by creating an environment where victims are treated with dignity, compassion, and respect - Provide crisis intervention and victimology training to citizens, volunteers, and prosecutors, along with specialized domestic violence response for victims and their children and comprehensive advocacy services for these victims in the dedicated Pima County Domestic Violence Court - Ensure the rights of victims as dictated by the Arizona constitution - Provide court room support and assistance to victims and witnesses at legal proceedings, hearings and trials - Provide a Victim Services representative at initial appearances to ensure that victims have an opportunity to appear and be heard concerning the conditions of release for the accused - Provide 24 hour/7 day a week crisis response to victims as requested by law enforcement - Ensure victim compensation claims are processed within 60 days of the receipt of claim - Administer and distribute Crime Victim Compensation Fund monies to victims in a timely manner - Sustain a viable volunteer crisis advocate program that provides 24 hour response to all victims of crime and their families - Provide comprehensive legal training and advice for prosecutors, staff, law enforcement, and other criminal justice agencies - Administer antiracketeering revolving funds for their proper use and intended purposes for local law enforcement agencies Program Performance Measures Felony cases presented for review by law enforcement Percent of violent, dangerous, repetitive offenders tried Juvenile cases presented for review by law enforcement Requests for investigative services Misdemeanor cases filed by law enforcement and prosecuted in Justice Court Written victim notifications Victim restitutions processed within guidelines Initial appearance hearings (two per day) attended Total number of services provided to victims by victim advocates Cost savings achieved by using a volunteer force to help provide victim services Average number of days to process claims Percent of claims processed within 60 days FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 10,038 10,500 9,800 67.1% 68.5% 70.0% 7,745 8,000 7,500 11,217 21,506 12,000 22,000 12,000 23,000 182,201 100% 730 25,040 195,000 100% 730 25,950 200,000 100% 730 25,950 $605,232 $612,000 $612,000 26 100% 28 100% 30 100% 12-30 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: COUNTY ATTORNEY Program: CRIMINAL PROSECUTION Total claims processed Total volunteer hours Legal reviews and corresponding disbursements of funds to local law enforcement agencies Criminal call outs provided (on-scene) Criminal call outs provided (after hour calls) Total number of victims served by victim advocates Total number of victim contacts by advocates 300 33,624 185 396 34,000 193 400 34,000 189 48 160 7,716 18,670 55 175 8,000 19,300 60 175 8,000 19,300 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 16,227,592 5,835,834 277,612 19,020,216 5,537,435 241,931 19,699,123 6,561,448 219,000 22,341,038 24,799,582 26,479,571 INTERGOVERNMENTAL 27,420 9,670 24,900 MISCELLANEOUS 60,073 40,000 40,000 87,493 49,670 64,900 2,056,339 1,809,900 1,775,822 32,851 25,000 18,000 117,135 135,400 57,700 MISCELLANEOUS 6,075,003 3,464,100 3,463,600 MEMO REVENUE 6,085 0 0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues Operating Revenue Sub-Total INTERGOVERNMENTAL FINES AND FORFEITS INTEREST Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST 8,287,413 5,434,400 5,315,122 2,974,364 4,138,350 4,682,654 9,502 16,000 9,000 34 0 0 2,983,900 4,154,350 4,691,654 (364,724) 0 (2,432,515) 13,779,471 0 0 986,321 14,174,841 0 0 1,944,186 14,463,709 22,341,038 24,799,582 26,479,571 328.0 340.3 349.6 MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-31 This page intentionally left blank. 12-32 Pima County FY 2011/2012 Adopted Budget Indigent Defense Expenditures: 16,627,845 Revenues: FTEs 410,776 206.7 Function Statement: Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Mandates: The 6th and 14th Amendments of the US Constitution, Article 2, Section 24 of the Arizona Constitution, ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 8: Children Expenditures by Program Legal Defender 22.38% Public Defender 77.62% Sources of All Funding Department Revenue 2.44% Fund Balance Decrease 2.84% General Fund Support 94.72% 12-33 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: INDIGENT DEFENSE Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted LEGAL DEFENDER 3,086,773 3,277,930 3,721,997 PUBLIC DEFENDER 12,475,664 12,977,901 12,905,848 Total Expenditures 15,562,437 16,255,831 16,627,845 LEGAL DEFENDER 13,945 12,400 15,100 PUBLIC DEFENDER 404,703 363,850 395,676 Funding by Source Revenues Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 418,648 (719,564) 0 634,325 15,229,028 376,250 (490,436) 0 1,106,277 15,263,740 410,776 (176,717) 0 476,870 15,916,916 Total Program Funding 15,562,437 16,255,831 16,627,845 Staffing (FTEs) by Program LEGAL DEFENDER 40.0 39.0 43.0 PUBLIC DEFENDER 168.0 163.8 163.7 Total Staffing (FTEs) 208.0 202.8 206.7 12-34 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: INDIGENT DEFENSE Program: LEGAL DEFENDER Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies and probation revocation petitions in the Pima County Superior Court. File appeals and other post conviction petitions. Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees through a competitive pay plan, rewarding work environment, and comprehensive training opportunities. Program Goals and Objectives - Maintain an attorney retention rate of at least 90% - Provide legal representation to 20% of new indigent felony cases Program Performance Measures Attorney retention rate Percentage of new indigent felony initial appearance assignments FY2009/2010 Actual FY2010/2011 Estimated 100% 20% 90% 19% FY2011/2012 Planned 90% 20% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,820,832 265,941 0 2,956,034 321,896 0 3,400,089 304,452 17,456 3,086,773 3,277,930 3,721,997 0 0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (46) 0 0 13,058 (46) 11,200 15,000 933 1,200 100 13,991 12,400 15,100 0 0 5,333 3,067,495 0 0 9,780 3,255,750 0 0 10,900 3,695,997 3,086,773 3,277,930 3,721,997 40.0 39.0 43.0 12-35 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: INDIGENT DEFENSE Program: PUBLIC DEFENDER Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies. Handle post conviction relief matters and probation revocation cases. Represent juveniles charged with delinquency and those facing transfer to adult courts. Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees through a competitive pay plan, rewarding work environment, and comprehensive training opportunities. Program Goals and Objectives - Maintain an attorney retention rate of at least 90% - Provide mandated legal representation at a lower cost than the Office of Court Appointed Counsel - Provide legal representation to 75% of new indigent felony cases Program Performance Measures Attorney retention rate Percentage of new indigent felony initial appearance assignments FY2009/2010 Actual FY2010/2011 Estimated 95% 70% 97% 77% FY2011/2012 Planned 95% 75% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 11,185,088 1,232,808 57,768 11,112,347 1,624,454 241,100 11,389,015 1,486,833 30,000 12,475,664 12,977,901 12,905,848 7,944 14,400 14,976 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 3,952 0 0 11,896 14,400 14,976 367,714 345,000 380,000 24,865 4,450 700 228 0 0 392,807 349,450 380,700 (719,564) 0 628,992 12,161,533 (490,436) 0 1,096,497 12,007,990 (176,717) 0 465,970 12,220,919 12,475,664 12,977,901 12,905,848 168.0 163.8 163.7 12-36 Pima County FY 2011/2012 Adopted Budget Justice Court Ajo Expenditures: 745,608 Revenues: FTEs 257,855 11.6 Function Statement: Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, and policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society while offering selected offenders the opportunity to become law-abiding and productive citizens. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Ajo Time Payment Fees 6.52% Justice Court Ajo 93.48% Sources of All Funding Department Revenue 34.58% General Fund Support 57.80% Fund Balance Decrease 7.62% 12-37 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: JUSTICE COURT AJO Expenditures by Program JUSTICE COURT AJO FY2009/2010 Actual FY2011/2012 Adopted 588,057 672,587 696,975 12,750 12,750 48,633 600,807 685,337 745,608 271,528 244,222 249,455 6,181 8,908 8,400 JUSTICE COURT AJO TIME PAY FEES Total Expenditures FY2010/2011 Adopted Funding by Source Revenues JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 277,709 0 0 (3,349) 326,447 253,130 0 0 842 431,365 257,855 0 0 56,783 430,970 Total Program Funding 600,807 685,337 745,608 10.6 10.6 10.6 0.0 0.0 1.0 10.6 10.6 11.6 Staffing (FTEs) by Program JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES Total Staffing (FTEs) 12-38 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUSTICE COURT AJO Program: JUSTICE COURT AJO Function Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Description of Services Comply with court policies, procedures, rules, and Arizona Revised Statutes. Act as liaison between Ajo Justice Court and the Pima County Sheriff's department. Provide information to the public regarding other County agencies. Maintain orderly, complete, and accurate records. Collect and disburse monies in accordance with statutes, County ordinances, and court orders. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings, and orders of protection. Provide administrative support to the Justice of the Peace pertaining to records, case management, courtroom services, and judicial operations. Provide interpreter services, services of counsel, and jurors for jury trial. Collect restitution and fees from probationers. Screen probationers for needs and risk to the community and provide appropriate services. Provide drug and alcohol treatment programs for probationers. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Be responsive and receptive to the needs of victims, defendants, and self represented litigants. Contribute to the quality of life in our community by fairly, impartially, and promptly administering justice in an effective, accountable, and professional manner. Serve and protect society while offering selected offenders the opportunity to become law abiding and productive citizens. Program Goals and Objectives - Complete special projects within allotted time frames - Comply with court policies and County policies and procedures - Comply with the Minimum Accounting Standards for the State Auditor General and Supreme Court - Dispense/exonerate bonds and overpayments in a timely manner as set forth by Minimum Accounting Standards - Maintain court ledgers along with the computer system and ensure that monies are being distributed to the appropriate accounts and agencies - Provide prompt, courteous, and expeditious service to the public while processing cases in a timely manner - Complete docketing and minute entries prior to the conclusion of courtroom proceedings - Initiate court action of debtors that have not paid by their payment due date - Hold probationers accountable and offer rehabilitative services designed to reduce or eliminate future criminal activity - Supervise DUI and domestic violence probationers to ensure compliance with court orders - Ensure ongoing training is provided for judicial staff, probation personnel, and all court staff - Ensure that the safety and security of internal and external customers is maintained Program Performance Measures Court staff compliant with Committee on Judicial Education and Training (COJET) standards Minimum accounting standards compliant Bonds exonerated and refunded Technical support error rate Probationers in behavioral health treatment Misdemeanor cases per probation officer Probationers requiring court assessment Warrants addressed Out of jurisdiction warrants Defaults/suspensions/NRVC issued Minute entries filed Order to show cause/rev hearings Pretrials Telephone calls received Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 100% 99% 5% 39 44 89% 90% 159 795 3,190 997 870 5,508 100% 99% 5% 37 39 95% 90% 140 766 3,274 996 634 5,544 100% 99% 5% 27 30 90% 90% 150 780 3,232 936 752 5,526 FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 428,293 159,764 0 515,731 156,856 0 512,980 173,995 10,000 588,057 672,587 696,975 12-39 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUSTICE COURT AJO Program: JUSTICE COURT AJO Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS MISCELLANEOUS 19,489 18,119 15,352 35,702 19,613 26,914 200,938 203,140 195,839 197 350 350 Operating Revenue Sub-Total 256,326 241,222 238,455 CHARGES FOR SERVICES 15,202 3,000 11,000 15,202 3,000 11,000 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (9,918) 326,447 0 0 (3,000) 431,365 0 0 16,550 430,970 588,057 672,587 696,975 10.6 10.6 10.6 12-40 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUSTICE COURT AJO Program: JUSTICE COURT AJO TIME PAY FEES Function Collect and record time payment fees assessed on each person who pays (on a time payment basis) a court ordered penalty, fine, or sanction. Description of Services Assess a fee when a fine/civil sanction is imposed and the fine/civil sanction is not paid in full. Program Goals and Objectives - Collect all Justice Court time payment fees - Comply with ARS Title 12, Chapter 116: Time Payment Fee Program Performance Measures Cases assessed time payment fee Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2009/2010 Actual FY2010/2011 Estimated 1,709 1,656 FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Planned 1,682 FY2011/2012 Adopted 0 12,750 0 12,750 35,883 12,750 12,750 12,750 48,633 CHARGES FOR SERVICES 5,002 7,936 7,300 INTEREST 1,179 972 1,100 Special Programs Revenue Sub-Total 6,181 8,908 8,400 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 6,569 0 0 0 3,842 0 0 0 40,233 0 12,750 12,750 48,633 0.0 0.0 1.0 Total Program Expenditures Program Funding by Source Revenues Total Program Funding Program Staffing (FTEs) 12-41 This page intentionally left blank. 12-42 Pima County FY 2011/2012 Adopted Budget Justice Court Green Valley Expenditures: 523,913 Revenues: FTEs 404,530 11.5 Function Statement: Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Manage court services efficiently and effectively. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Green Valley 100% Sources of All Funding General Fund Support 29.31% Department Revenue 70.69% 12-43 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: JUSTICE COURT GREEN VALLEY Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted JUSTICE COURT GREEN VALLEY 488,429 512,439 523,913 Total Expenditures 488,429 512,439 523,913 JUSTICE COURT GREEN VALLEY 467,921 366,303 404,530 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 467,921 0 0 (61,683) 82,191 366,303 0 0 (40,382) 186,518 404,530 0 0 (48,357) 167,740 Total Program Funding 488,429 512,439 523,913 9.5 11.5 11.5 9.5 11.5 11.5 Funding by Source Revenues Staffing (FTEs) by Program JUSTICE COURT GREEN VALLEY Total Staffing (FTEs) 12-44 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUSTICE COURT GREEN VALLEY Program: JUSTICE COURT GREEN VALLEY Function Provide prompt and consistent delivery of services to the public, litigants, and attorneys within this judicial precinct in compliance with court mandates. Protect the children, families, and communities through the administration of justice and ensure the safety of everyone who works at and uses the Court. Be accountable and continue to improve communication with the community and the County. Description of Services Establish and administer policies and procedures in compliance with court mandates. Collect and disburse fees in compliance with the minimum accounting standards. Coordinate the prompt and orderly disposition of criminal, traffic, and civil cases. Adhere to court performance guidelines established in court rules, statutes, administrative orders, and guidelines of the Administrative Office of the Courts. Ensure that ethical standards established by the Commission of Judicial Conduct are followed. Provide financial management according to minimum accounting standards set by the Supreme Court, Pima County Financial Control and Reporting, and State Auditor General. Adhere to established operational guidelines as reviewed by the Court Services Division of the Supreme Court by measuring court performance and conducting court performance reviews and keeping statistics. Program Goals and Objectives - Review procedures and programs on a regular basis for cost savings and productivity improvements - Provide courteous and accurate information to the public - Provide security to the court facility, staff, and litigants - Complete state mandated Court Ordered Judicial Education and Training (COJET) - Provide prompt and orderly disposition of civil, criminal, and traffic cases - Maintain orderly, complete, and accurate records - Report defaulted cases to Fine/Fees and Restitution Enforcement program (FARE) for collection - Continue with pro bono programs for mediation, victim rights advocates, mental health representation, and the homeless - Perform internal audit every six months on all files Program Performance Measures Employees in compliance with state mandatory COJET training Case files found to be accurate Defaulted cases assigned to FARE Perform internal audit of all files every six months Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Estimated 100% 95% 100% 95% 100% 99% 100% 100% FY2009/2010 Actual FY2011/2012 Planned 100% 99% 100% 100% FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 394,490 93,939 440,196 72,243 451,818 72,095 Total Program Expenditures 488,429 512,439 523,913 INTERGOVERNMENTAL 19,543 18,166 18,166 CHARGES FOR SERVICES 39,893 22,940 49,392 283,278 250,000 250,000 100 0 0 Operating Revenue Sub-Total 342,814 291,106 317,558 CHARGES FOR SERVICES 123,088 75,197 85,107 2,019 0 1,865 Special Programs Revenue Sub-Total 125,107 75,197 86,972 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 (61,683) 82,191 0 0 (40,382) 186,518 0 0 (48,357) 167,740 488,429 512,439 523,913 9.5 11.5 11.5 Program Funding by Source Revenues FINES AND FORFEITS MISCELLANEOUS INTEREST Total Program Funding Program Staffing (FTEs) 12-45 This page intentionally left blank. 12-46 Pima County FY 2011/2012 Adopted Budget Justice Courts Tucson Expenditures: 8,611,556 Revenues: FTEs 6,949,945 136.0 Function Statement: Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management as guided and enforced by the Minimum Accounting Standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Administration 18.88% Judicial Operations 36.37% Court Operations 44.75% Sources of All Funding General Fund Support 9.16% Fund Balance Decrease 10.13% Department Revenue 80.71% 12-47 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: JUSTICE COURTS TUCSON Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted 1,587,013 FY2011/2012 Adopted ADMINISTRATION 1,624,001 1,625,596 COURT OPERATIONS 3,714,066 3,822,297 3,853,523 JUDICIAL OPERATIONS 2,096,771 3,094,138 3,132,437 Total Expenditures 7,434,838 8,503,448 8,611,556 Funding by Source Revenues ADMINISTRATION 5,273,640 5,092,144 4,998,692 COURT OPERATIONS 1,166,812 920,000 1,055,000 JUDICIAL OPERATIONS 1,038,385 833,309 896,253 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 7,478,837 0 0 (428,033) 384,034 6,845,453 0 0 959,738 698,257 6,949,945 0 0 872,690 788,921 Total Program Funding 7,434,838 8,503,448 8,611,556 Staffing (FTEs) by Program ADMINISTRATION 27.8 28.3 28.0 COURT OPERATIONS 98.3 93.7 94.0 JUDICIAL OPERATIONS 13.0 13.0 14.0 139.1 135.0 136.0 Total Staffing (FTEs) 12-48 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUSTICE COURTS TUCSON Program: ADMINISTRATION Function Coordinate all non-judicial court activities. Provide, administer, and execute state and local court policies and procedures. Maintain accurate financial records. Collect, deposit, and disburse monies. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection, and monthly judicial productivity numbers. Identify and report monthly collection of revenues by account. Comply with employment law and accounting procedures. Provide and coordinate internal and external training to meet Administrative Office of the Courts (AOC) and Council on Judicial Education and Training (COJET) requirements. Maintain and enhance automated systems and website for court personnel and the general public. Description of Services Coordinate all non-judicial activities of the court, including but not limited to personnel, budget, security, technology, staff training and education, facilities management, and all services related to case processing and administrative support to eight justices of the peace and judges pro tem. Program Goals and Objectives - Enhance customer service and the public's access to court services and information - Increase collections of court ordered fines and assessments - Ensure that the court maintains competitive salaries to attract and retain the most qualified and knowledgeable applicants - Ensure safety of judiciary, staff, and users of the court system - Maintain the court building in a manner that ensures that court proceedings are conducted in an atmosphere that reflects the dignity and professionalism of the third branch of government - Maintain customer trust and confidence in the expenditure of taxpayer dollars - Provide reliable, effective, and up-to-date technology services to the court in a timely manner in an effort to create greater efficiency and responsiveness Program Performance Measures General Fund revenues collected Positions managed Public use of buildings FY2009/2010 Actual FY2010/2011 Estimated FY2011/2012 Planned $6,152,467 133 465,728 $5,866,692 135 430,675 $5,866,692 136 450,000 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,255,675 349,326 19,000 1,393,293 193,720 0 1,472,708 152,888 0 1,624,001 1,587,013 1,625,596 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues CHARGES FOR SERVICES 2,269,876 2,199,300 2,300,500 FINES AND FORFEITS 2,799,241 2,827,844 2,692,192 204,523 65,000 6,000 5,273,640 5,092,144 4,998,692 0 0 0 (3,649,639) 0 0 0 (3,505,131) 0 0 0 (3,373,096) 1,624,001 1,587,013 1,625,596 27.8 28.3 28.0 MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-49 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUSTICE COURTS TUCSON Program: COURT OPERATIONS Function Process cases in compliance with statutes and rules of court to provide services to the public in cases for which the court has exclusive or concurrent jurisdiction as established by state constitution or statute. Description of Services - Process the following types of cases accurately, efficiently, and expediently: . Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500, or imprisonment in the County jail not to exceed six months, or by both fines and imprisonment . Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause . Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 . Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $10,000 or less . Domestic violence and harassment cases . Forcible entry and detainer when the amount involved is less than $10,000 . Matters involving possession of, but not title to, real property . Small claims proceedings when the amount involved does not exceed $2,500 - Provide service to the public, litigants, jurors, attorneys, and members of the bar; prepare case transcripts; maintain case files and court records - Prepare and distribute court notices and minute entries Program Goals and Objectives - Provide prompt and consistent delivery of services to the public, litigants, and attorneys - Acquire new case management system - Image court documents into electronic case files - Continue training staff to improve their knowledge of court procedures and processing that will increase customer service as well as accuracy and efficiency in processing court documents - Improve Department of Public Safety (DPS) disposition reporting Program Performance Measures Total filings Dispositions Pending cases Civil traffic filings Civil filings FY2009/2010 Actual FY2010/2011 Estimated 172,037 177,090 65,392 110,942 17,419 181,236 184,173 63,455 115,000 18,000 FY2011/2012 Planned 186,673 191,539 58,589 120,000 19,000 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,310,488 355,442 48,136 3,483,426 338,871 0 3,541,569 311,954 0 Total Program Expenditures 3,714,066 3,822,297 3,853,523 709,206 586,000 700,000 1,288 0 0 710,494 586,000 700,000 14,962 14,000 15,000 440,800 320,000 340,000 556 0 0 456,318 334,000 355,000 Program Funding by Source Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Special Programs Revenue Sub-Total 12-50 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUSTICE COURTS TUCSON Program: COURT OPERATIONS Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (20,196) 2,567,450 0 0 231,738 2,670,559 0 0 188,890 2,609,633 3,714,066 3,822,297 3,853,523 98.3 93.7 94.0 12-51 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUSTICE COURTS TUCSON Program: JUDICIAL OPERATIONS Function Adjudicate cases in which exclusive or concurrent jurisdiction has been established by state constitution or statute. Description of Services - Adjudicate cases including: . Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500 or imprisonment in the County jail not to exceed six months or by both fine and imprisonment . Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause . Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 . Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $10,000 or less . Domestic violence and harassment cases . Concurrent jurisdiction with Superior Court in cases of forcible entry and detainer when the amount involved is less than $10,000 . Matters involving possession of, but not title to, real property . Small claims proceedings when the amount involved does not exceed $2,500 Program Goals and Objectives - Adjudicate cases in a manner that is fair, impartial, and expeditious while upholding the integrity of the judiciary - Reduce the number of pending civil and small claims cases - Dispose of new cases in a timely manner Program Performance Measures Filings Dispositions Pending cases Bench trials FY2009/2010 Actual FY2010/2011 Estimated 172,037 177,090 65,392 1,065 181,236 184,173 63,455 1,107 FY2011/2012 Planned 186,673 191,539 58,589 1,151 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,306,320 562,972 227,479 1,343,137 1,551,001 200,000 1,424,868 1,607,569 100,000 2,096,771 3,094,138 3,132,437 168,436 188,548 168,000 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES (163) 0 0 60 0 0 Operating Revenue Sub-Total 168,333 188,548 168,000 CHARGES FOR SERVICES 763,300 527,000 596,000 763,300 527,000 596,000 INTERGOVERNMENTAL 106,752 117,761 132,253 Grant Revenue Sub-Total 106,752 117,761 132,253 0 0 (407,837) 1,466,223 0 0 728,000 1,532,829 0 0 683,800 1,552,384 2,096,771 3,094,138 3,132,437 13.0 13.0 14.0 MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-52 Pima County FY 2011/2012 Adopted Budget Juvenile Court Expenditures: Revenues: 32,403,953 FTEs 10,307,908 525.4 Function Statement: Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Mandates: ARS Title 8: Children; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations Expenditures by Program Administrative Services 6.81% Children & Family Services 5.44% Court Support Services 2.75% Probation Services 49.02% Detention Services 25.84% Information Technology & Research 3.72% Judicial Services 6.42% Sources of All Funding Department Revenue 31.62% General Fund Support 68.38% 12-53 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: JUVENILE COURT Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted ADMINISTRATIVE SERVICES 1,825,435 1,729,078 2,206,191 CHILDREN & FAMILY SERVICES 1,762,259 1,334,513 1,762,751 740,946 747,420 889,999 DETENTION SERVICES 7,923,400 8,693,314 8,371,749 INFORMATION TECHNOLOGY AND RESEARCH 1,831,388 1,168,360 1,206,230 JUDICIAL SERVICES 2,057,086 2,045,917 2,081,639 PROBATION SERVICES 15,634,254 16,314,351 15,885,394 Total Expenditures 31,774,768 32,032,953 32,403,953 COURT SUPPORT SERVICES Funding by Source Revenues ADMINISTRATIVE SERVICES 178,842 86,977 195,212 1,094,448 740,026 1,076,807 DETENTION SERVICES 209,476 160,572 148,650 INFORMATION TECHNOLOGY AND RESEARCH 151,224 38,648 32,108 2 0 0 9,076,004 9,066,164 8,855,131 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 10,709,996 0 0 (130,963) 21,195,735 10,092,387 0 0 141,301 21,799,265 10,307,908 0 0 (199,002) 22,295,047 Total Program Funding 31,774,768 32,032,953 32,403,953 24.3 24.3 29.9 34.0 27.6 35.2 CHILDREN & FAMILY SERVICES JUDICIAL SERVICES PROBATION SERVICES Staffing (FTEs) by Program ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES COURT SUPPORT SERVICES 15.3 15.4 17.5 187.8 188.3 180.3 INFORMATION TECHNOLOGY AND RESEARCH 16.8 15.6 15.5 JUDICIAL SERVICES 24.4 24.4 24.4 PROBATION SERVICES 239.0 235.0 222.6 Total Staffing (FTEs) 541.6 530.6 525.4 DETENTION SERVICES 12-54 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUVENILE COURT Program: ADMINISTRATIVE SERVICES Function Provide executive level leadership and support services required to manage and operate the programs of the Juvenile Court. Description of Services Coordinate the work activity and all operations of multiple juvenile court divisions. Provide financial management, including budgeting, accounting, grant management, and fee collection functions. Maintain facility, warehousing, and motor pool operations. Program Goals and Objectives - Provide oversight of court budget to ensure that expenditures are authorized and charged to the appropriate funding source and do not exceed budgetary limits - Ensure compliance with grant funding agreements, statutes, and other guidelines including timely submission of required reports - Ensure compliance with federal, state, and County laws and ordinances pertaining to facility management and safety - Correct deficiencies in life and safety building inspections within five days of citing - Provide preventive maintenance for all department equipment and vehicles in accordance with manufacturer recommendations Program Performance Measures Financial reports submitted on time Budget compliance Compliance with national, state, and local life safety standards Deficiencies in life and safety building inspections corrected within 5 days of citing FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,162,308 583,775 79,352 1,198,093 530,985 0 1,729,006 474,641 2,544 1,825,435 1,729,078 2,206,191 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL 320 0 0 INTEREST 215 0 100 1,462 1,000 1,000 MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 1,997 1,000 1,100 139,249 74,620 183,140 37,596 11,357 10,972 176,845 85,977 194,112 0 0 4,077 1,642,516 0 0 0 1,642,101 0 0 0 2,010,979 1,825,435 1,729,078 2,206,191 24.3 24.3 29.9 12-55 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUVENILE COURT Program: CHILDREN & FAMILY SERVICES Function Oversee dependency case flow and compliance with state and federal statutes. Description of Services Perform intake of dependency cases; assign attorneys for all parties; set initial hearings within statutory timeframe; facilitate pre-hearing conferences; collect and report dependency case data; recruit, train, mentor, oversee and assign court appointed special advocates; perform adoption and guardianship home studies and certifications; perform guardianship reviews; provide intensive case management for substance abusing parents in Family Drug Court and mediate or facilitate contested matters utilizing alternative dispute resolution processes. Program Goals and Objectives - Conduct preliminary protective hearings (PPH) and facilitate pre-hearing conferences within 7 business days of removal - Mediate or facilitate contested dependency matters to avoid court litigation - Assess 100% of eligible clients for Family Drug Court - Comply with federal Adoptions and Safe Families Act (ASFA) timelines in 100% of dependency cases Program Performance Measures PPH held within 7 days Cases resolved by full agreement through mediation Adoption certifications Eligible clients assessed for drug court Average time to permanency hearing (ASFA standard is 1 year) FY2009/2010 Actual FY2010/2011 Estimated 60% 650 75 100% 350 days 63% 700 98 100% 333 days FY2011/2012 Planned 65% 725 100 100% 350 days Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,581,749 180,510 1,214,476 120,037 1,477,195 285,556 1,762,259 1,334,513 1,762,751 27,294 30,000 30,000 3 0 0 27,297 30,000 30,000 INTERGOVERNMENTAL 941,831 710,026 1,046,807 MISCELLANEOUS 125,320 0 0 1,067,151 710,026 1,046,807 0 0 17,905 649,906 0 0 0 594,487 0 0 0 685,944 1,762,259 1,334,513 1,762,751 34.0 27.6 35.2 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-56 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUVENILE COURT Program: COURT SUPPORT SERVICES Function Provide support services required to manage and operate the programs and facilitate the legal proceedings of the Juvenile Court. Description of Services Manage the court calendar, language services, mail, and financial assessments efficiently and effectively. Program Goals and Objectives - Maintain an assessment consumer satisfaction rating of at least 98% - Assign language interpreters that meet all necessary qualifications - Provide language translations within legally required timelines - Intra-department mail delivered promptly and accurately Program Performance Measures Assessment consumer satisfaction rating Assigned qualified language interpreters Provided language translations within the legally required timelines Intra-department mail delivered promptly and accurately Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 98% 100% 100% 98% 100% 100% 98% 100% 100% 100% 100% 100% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 462,917 278,029 530,092 217,328 674,876 215,123 740,946 747,420 889,999 0 0 0 740,946 0 0 0 747,420 0 0 0 889,999 740,946 747,420 889,999 15.3 15.4 17.5 12-57 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUVENILE COURT Program: DETENTION SERVICES Function Maintain for the community a safe and secure detention facility for youth and provide programs in education, remediation, and skill development. Description of Services Provide detained juveniles basic care, including food, shelter, clothing, physical and mental health care, physical fitness activities, educational programs, and living skills development. Program Goals and Objectives - Provide youth with positive reinforcement through the community based mentorship program - Increase number of youth achieving a food handler's certification/testing - Increase number of youth achieving their GED/testing - Increase the number of youth served by Make a Change (MAC), a program that prepares juveniles for making the transition to treatment programs - Increase attendance at MAC family education - Increase improvement for education/employment for 3 month follow-up - Prepare youth for success in drug treatment programs and 3 month follow-ups Program Performance Measures Youth assigned a community based mentor/requesting Youth reporting assigned detention mentor is beneficial Youth achieving a food handler's certificate/testing Youth achieving their GED/testing Increase # of boys served by MAC Increase # of girls served by MAC MAC youth completing readiness Increase attendance at MAC Family Education Session Improve education/employment status at 3-month follow-up Youth drug free at 3-month follow-up FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated n/a 90% 92% n/a 85% 88% n/a n/a n/a n/a n/a n/a 90% 85% 80% 70% 88% 45% 95% 90% 85% 75% 80% 45% n/a 65% 68% n/a 56% 60% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 6,909,189 968,089 46,122 7,785,151 903,163 5,000 7,543,004 823,745 5,000 7,923,400 8,693,314 8,371,749 130,975 133,000 119,000 9,843 0 0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS 110 0 0 140,928 133,000 119,000 INTERGOVERNMENTAL 68,548 27,572 29,650 Grant Revenue Sub-Total 68,548 27,572 29,650 0 0 5,208 7,708,716 0 0 0 8,532,742 0 0 0 8,223,099 7,923,400 8,693,314 8,371,749 187.8 188.3 180.3 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-58 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUVENILE COURT Program: INFORMATION TECHNOLOGY AND RESEARCH Function Provide system administration for the Juvenile On Line Tracking System (JOLTS), system analysis and development, technical user support, training, research, and data base management for over 500 users in three court locations and assigned school sites. Description of Services Administer Local Area Network for Pima County Juvenile Court Center. Maintain connectivity to production JOLTSaz and the Arizona case management system (AGAVE). Provide system analysis and development of all necessary computer applications. Assist system users by providing technical user support and training. Research technical issues, generate reports, and manage database. Assist management in determining solutions to technical needs. Program Goals and Objectives - Maintain computer infrastructure and minimize unplanned downtime to no more than 1% - Complete the rollout of the replacement for JOLTS, JOLTSaz, by the beginning of fiscal year 2011/12 Program Performance Measures Computer infrastructure operative Complete rollout of JOLTSaz FY2009/2010 Actual FY2010/2011 Estimated 99% 0% 99% 0% FY2011/2012 Planned 99% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,157,283 558,050 116,055 1,027,238 101,122 40,000 1,075,085 101,145 30,000 1,831,388 1,168,360 1,206,230 INTERGOVERNMENTAL 151,224 38,648 32,108 Grant Revenue Sub-Total 151,224 38,648 32,108 0 0 1,848 1,678,316 0 0 0 1,129,712 0 0 0 1,174,122 1,831,388 1,168,360 1,206,230 16.8 15.6 15.5 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-59 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUVENILE COURT Program: JUDICIAL SERVICES Function Provide judicial services to juveniles and families in the community. Description of Services Adjudicate all juvenile delinquency, dependency, severance, and mental health cases filed in Pima County. Program Goals and Objectives - Process all dependency hearings within mandated time frames - Reduce the percentage of contested dependency trials and termination hearings - Maintain a 90% approval rating of all judicial officers as rated by the public Program Performance Measures Dependency hearings held within legal time frames Hearings contested Approval rating of judicial officers FY2009/2010 Actual FY2010/2011 Estimated 90% 4.9% 90% 90% 4.7% 90% FY2011/2012 Planned 90% 4.8% 90% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,848,933 208,153 1,811,806 234,111 1,858,021 223,618 2,057,086 2,045,917 2,081,639 0 0 0 2 0 0 2 0 0 0 0 (2) 2,057,086 0 0 0 2,045,917 0 0 0 2,081,639 2,057,086 2,045,917 2,081,639 24.4 24.4 24.4 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-60 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: JUVENILE COURT Program: PROBATION SERVICES Function Ensure community safety by providing supervision and diversion services to court referred juveniles in accordance with state mandates and statutes. Description of Services Provide supervision, diversion, and treatment services for juveniles. Hold juveniles accountable for their actions through sanctions and restitution requirements. Program Goals and Objectives - Probationers' successful completion of standard probation (statewide goal 79%) - Probationers' successful completion of intensive probation (statewide goal 70%) - Juveniles successfully complete diversion consequences contracts within 90 days - Restore victims through collection of restitution - Teach accountability through imposition of court ordered community restitution - Victims satisfied with notification and service - Complete typing of all court reports within 24 hours Program Performance Measures Successful completion of standard probation Successful completion of intensive probation Successful completion of diversion consequences within 90 days Amount of restitution collected Number of community restitution hours worked Victim customer service satisfaction rating Court reports completed within 24 hours FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 70% 69% 91% 79% 70% 90% 79% 70% 90% $219,922 49,865 96% 74% $170,000 40,000 94% 75% $170,000 40,000 95% 78% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 11,402,304 4,228,307 3,643 11,696,310 4,618,041 0 11,267,750 4,617,644 0 Total Program Expenditures 15,634,254 16,314,351 15,885,394 78 0 0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total 78 0 0 INTERGOVERNMENTAL 214,857 90,000 200,000 CHARGES FOR SERVICES 332,974 357,700 309,594 FINES AND FORFEITS 17,686 11,400 10,000 INTEREST 14,201 17,200 12,921 5,201 1,200 1,040 584,919 477,500 533,555 8,487,779 8,588,664 8,321,576 3,228 0 0 Grant Revenue Sub-Total 8,491,007 8,588,664 8,321,576 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 (159,999) 6,718,249 0 0 141,301 7,106,886 0 0 (199,002) 7,229,265 MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST Total Program Funding Program Staffing (FTEs) 15,634,254 16,314,351 15,885,394 239.0 235.0 222.6 12-61 This page intentionally left blank. 12-62 Pima County FY 2011/2012 Adopted Budget Office of Court Appointed Counsel Expenditures: 11,422,879 Revenues: FTEs 2,695,264 21.1 Function Statement: Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in the Superior, Juvenile, and Justice Courts. Represent children in dependency and severance cases. Improve compliance and enforcement of traffic speed laws through the Photo Traffic Enforcement Program. Provide administrative support by reviewing contract compliance and reviewing and processing of claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Mandates: ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property Expenditures by Program Photo Traffic Enforcement 14.66% Office of Court Appointed Counsel 5.12% Office of Children's Counsel 7.82% Contract Attorneys 72.40% Sources of All Funding Department Revenue 23.60% General Fund Support 76.40% 12-63 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: OFFICE OF COURT APPOINTED COUNSEL Expenditures by Program CONTRACT ATTORNEYS FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 11,191,386 9,118,237 8,270,611 893,789 OFFICE OF CHILDREN'S COUNSEL 0 485,023 501,626 503,605 584,234 1,888,067 2,438,080 1,674,245 13,581,079 12,544,945 11,422,879 1,183,641 823,454 823,454 19 0 0 PHOTO TRAFFIC ENFORCEMENT 3,064,223 4,100,036 1,871,810 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 4,247,883 (210,000) 0 0 9,543,196 4,923,490 0 0 0 7,621,455 2,695,264 0 0 0 8,727,615 13,581,079 12,544,945 11,422,879 OFFICE OF COURT APPOINTED COUNSEL PHOTO TRAFFIC ENFORCEMENT Total Expenditures Funding by Source Revenues CONTRACT ATTORNEYS OFFICE OF COURT APPOINTED COUNSEL Total Program Funding Staffing (FTEs) by Program OFFICE OF CHILDREN'S COUNSEL 0.0 6.5 11.0 OFFICE OF COURT APPOINTED COUNSEL 8.9 7.8 9.8 PHOTO TRAFFIC ENFORCEMENT 0.3 0.3 0.3 Total Staffing (FTEs) 9.2 14.6 21.1 12-64 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: OFFICE OF COURT APPOINTED COUNSEL Program: CONTRACT ATTORNEYS Function Provide representation through contracted private attorneys and contracted ancillary service providers for indigent and quasi-indigent individuals (those with incomes between total indigence and those who are ineligible for any public representation) who qualify for court appointed counsel. Description of Services Provide contract attorney representation to indigent and quasi-indigent persons in the following criminal and civil proceedings: felony, first degree murder, death penalty, misdemeanor, probation violation, appeals and other post conviction matters, mental health commitments, sexually violent persons, guardianship and witness representation, as well as juvenile proceedings for delinquency, dependency, severance, and mental health commitments. Administer contracts for ancillary service providers (paralegals, investigators, and mitigation specialists) who are part of the criminal defense team. Provide effective, quality representation to individuals eligible for court appointed counsel in Pima County and adhere to the applicable standards of conduct and representation as set forth in the Arizona Rules of Professional Conduct, American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death Penalty Cases, National Legal Aid and Defender Association Guidelines for Criminal Defense Representation, National Council of Juvenile and Family Court Judges "Resource Guidelines", American Bar Association Standards of Practice for Lawyers Who Represent Children in Abuse and Neglect Cases, and Arizona Statewide Standards and Training Guidelines for Attorneys in Dependency Cases. Provide cost efficient representation for individuals eligible for court appointed counsel in Pima County. Follow the procedures for extraordinary fees and ancillary expenses set forth in their contracts with Pima County. Follow the procedures set forth in the Pima County Guidelines for Payment. Program Goals and Objectives - Ensure that all eligible individuals receive representation for felony, first degree murder, and death penalty proceedings - Ensure that all eligible individuals receive representation for Title 36 mental health proceedings - Ensure that all eligible individuals receive representation for dependency and severance proceedings in Juvenile Court - Ensure that all eligible individuals receive representation for misdemeanor cases in Justice Court Program Performance Measures Eligible individuals receiving qualified contract attorney representation for felony, first degree murder, and death penalty proceedings Eligible individuals receiving qualified contract attorney representation for Title 36 mental health proceedings Eligible individuals receiving qualified contract attorney representation for dependency and severance proceedings in Juvenile Court Eligible individuals receiving qualified contract attorney representation for misdemeanor cases in Justice Court FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted SUPPLIES AND SERVICES 11,191,386 9,118,237 8,270,611 Total Program Expenditures 11,191,386 9,118,237 8,270,611 1,173,327 823,454 823,454 10,314 0 0 1,183,641 823,454 823,454 0 0 0 10,007,745 0 0 0 8,294,783 0 0 0 7,447,157 11,191,386 9,118,237 8,270,611 0.0 0.0 0.0 Program Funding by Source Revenues CHARGES FOR SERVICES MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-65 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: OFFICE OF COURT APPOINTED COUNSEL Program: OFFICE OF CHILDREN'S COUNSEL Function Represent children in dependency and severance cases before the Pima County Juvenile Court. Follow the cases of children that continue under court supervision, i.e. continuation cases. (Note: This program began in fiscal year 2010/11) Description of Services Using attorneys and social workers, this office provides children in foster care and out-of-home placements with quality representation to ensure that necessary services are provided to these children and that their voices are heard in court proceedings. Program Goals and Objectives - Receive 70% of all new assignments for the representation of children in Pima County Juvenile Court actions in cases filed by Child Protective Services and private petitioners - Accept 50% of active cases into the second and/or subsequent year of representation Program Performance Measures Percent of initial case assignments accepted Percent of second year assignments accepted Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Estimated n/a n/a 70% n/a FY2009/2010 Actual FY2011/2012 Planned 70% 50% FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 0 0 0 390,361 54,362 40,300 786,954 101,335 5,500 Total Program Expenditures 0 485,023 893,789 0 0 0 0 0 0 0 485,023 0 0 0 893,789 0 485,023 893,789 0.0 6.5 11.0 Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-66 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: OFFICE OF COURT APPOINTED COUNSEL Program: OFFICE OF COURT APPOINTED COUNSEL Function Provide administrative support for the contract attorney program and other ancillary functions in Pima County. Description of Services Screen Justice Court and Superior Court out-of-custody adult defendants to determine eligibility for court appointed counsel and make recommendations for attorney fee assessments in order to defray part of the cost of providing appointed counsel. Develop and update attorney (misdemeanor, felony, murder, Title 36, appeals, Rule 32 post-conviction relief, guardianship and juvenile), paralegal, investigator, and mitigation specialist contracts. Review invoice and additional compensation requests as submitted by contractors, expert witnesses, and other miscellaneous services, ensuring court orders or Office of Court Appointed Counsel (OCAC) approvals are attached to invoices when appropriate. Review and process all contract attorney, ancillary service provider, expert witness, and other case specific payments. Manage the daily appointment of counsel for all indigent defendants charged with the commission of a felony offense or a misdemeanor offense with the possibility of incarceration. Program Goals and Objectives - Attend Justice Court and Superior Court arraignments Monday through Friday to screen all out-of-custody defendants that may require or request court appointed counsel and provide financial assessment recommendations to judges - Enter current indigent appointments into the OCAC case management system on a daily basis - Process all contractor claims and defense related expenses in a timely manner - Provide information to indigent defendants regarding appointment of counsel and assessment payments - Process at least 97% of vendor claims within 10 working days of receipt Program Performance Measures DUI and Domestic Violence misdemeanor defendants screened for eligibility of counsel Felony indigents and quasi indigents screened for eligibility of counsel Vendor claims processed within ten working days Vendor claims processed accurately Appointment of counsel entered into case management system Program Expenditures by Object FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 97% 97% 97% 97% 97% 97% 97% 97% 100% 97% 97% 100% 97% 97% 100% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 451,361 49,093 1,172 475,546 28,059 0 554,014 30,220 0 Total Program Expenditures 501,626 503,605 584,234 19 0 0 19 0 0 0 0 0 501,607 0 0 0 503,605 0 0 0 584,234 501,626 503,605 584,234 8.9 7.8 9.8 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-67 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: OFFICE OF COURT APPOINTED COUNSEL Program: PHOTO TRAFFIC ENFORCEMENT Function Enhance the quality of life in Pima County by improving driver compliance with traffic speed laws. (Note: The Photo Traffic Enforcement Program began in May, 2009.) Description of Services A Photo Enforcement vendor, selected by the County, will identify, via speed cameras, drivers who have violated speed limits within unincorporated Pima County. The Pima County Sheriffs Department, independently or via an agency agreement with the Photo Enforcement vendor, determines the violations shown by the evidence and mails a notice of violation to the responsible party. Persons who request a hearing or fail to respond to the notice of violation will be served with a citation for the alleged violations. The Pima County Justice Courts will adjudicate the violations. Program Goals and Objectives - Decrease speeding violations within the corridors of Pima County that the Pima County Sheriffs Department identifies as having significant noncompliance characteristics, as measured by number of officer-issued citations, number of vehicular accidents, and average speed of drivers within the corridors Program Performance Measures Number of road segments with fixed cameras Average vehicular crashes per corridor Number of mobile cameras Citations issued from fixed cameras Citations issued from mobile cameras Citations eligible for service Citations served Citations paid Cost of citation issued Cost per paid citation Cost per personally served citation Number of cases dismissed FY2009/2010 Actual FY2010/2011 Estimated 10 130 1 71,287 3,569 7,478 3,746 43,559 $34.24 $56.54 $91.54 1,864 10 130 1 63,200 2,760 6,300 3,250 36,160 $34.24 $56.54 $91.54 1,540 FY2011/2012 Planned 10 130 1 43,200 2,160 4,500 2,250 26,160 $34.24 $56.54 $91.54 1,140 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 242,544 1,604,828 40,695 460,241 1,977,839 0 293,280 1,380,965 0 1,888,067 2,438,080 1,674,245 CHARGES FOR SERVICES 1,236,015 1,036,188 558,648 FINES AND FORFEITS 1,828,208 3,063,848 1,313,162 3,064,223 4,100,036 1,871,810 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (210,000) 0 0 (966,156) 0 0 0 (1,661,956) 0 0 0 (197,565) 1,888,067 2,438,080 1,674,245 0.3 0.3 0.3 12-68 Pima County FY 2011/2012 Adopted Budget Public Fiduciary Expenditures: 2,465,170 Revenues: FTEs 711,131 35.5 Function Statement: Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Mandates: ARS Title 14, Chapter 5, Article 6: Public Fiduciary Expenditures by Program Burials 9.75% Mandated Fiduciary Services 90.25% Sources of All Funding Department Revenue 28.85% General Fund Support 71.15% 12-69 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: PUBLIC FIDUCIARY Expenditures by Program BURIALS FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 180,217 239,272 240,281 MANDATED FIDUCIARY SERVICES 2,329,282 2,174,782 2,224,889 Total Expenditures 2,509,499 2,414,054 2,465,170 10,697 15,000 15,000 698,839 696,131 696,131 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 709,536 0 0 0 1,799,963 711,131 0 0 0 1,702,923 711,131 0 0 0 1,754,039 Total Program Funding 2,509,499 2,414,054 2,465,170 Funding by Source Revenues BURIALS MANDATED FIDUCIARY SERVICES Staffing (FTEs) by Program BURIALS 1.0 1.0 1.0 MANDATED FIDUCIARY SERVICES 37.3 34.5 34.5 Total Staffing (FTEs) 38.3 35.5 35.5 12-70 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: PUBLIC FIDUCIARY Program: BURIALS Function Provide burial for indigent persons. Description of Services Determine eligibility and arrange burial service for indigent persons. Coordinate with community agencies, the Office of the Medical Examiner, and health care facilities in locating next of kin and gathering vital statistics. Program Goals and Objectives - Provide timely, cost effective, and respectful indigent burial services - Process applications and determine eligibility within 72 hours - Close cases within 60 days of interment date - Conduct quarterly inspection of cemetery grounds to ensure proper maintenance is performed Program Performance Measures Applications processed and eligibilty determined within 72 hours Cases closed within 60 days of date of interment Quarterly inspections of cemetery to ensure proper maintenance of grounds Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 100% 4 100% 4 100% 4 FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 0 180,217 36,522 202,750 37,325 202,956 180,217 239,272 240,281 CHARGES FOR SERVICES 10,697 15,000 15,000 Operating Revenue Sub-Total 10,697 15,000 15,000 0 0 0 169,520 0 0 0 224,272 0 0 0 225,281 180,217 239,272 240,281 1.0 1.0 1.0 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-71 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: PUBLIC FIDUCIARY Program: MANDATED FIDUCIARY SERVICES Function Accept Superior Court appointment to serve as conservator and/or guardian or personal representative when there is no person or corporation qualified or willing to act. Description of Services Receive and investigate referrals. Gather information and determine if an adjudication proceeding is warranted. Assume legal custody of wards upon court appointment. Ensure wards reside in the least restrictive environment available, manage wards' income and disbursements, seek income supplements, and investigate the availability of public benefits on behalf of wards. Monitor care and medical treatment of wards. File mandatory reports with the court. Maintain or liquidate estate assets. Program Goals and Objectives - Provide cost effective, quality, and humane service - File annual reports to Superior Court on time - Complete investigations within 30 days of receipt of all documents - Develop client budgets within 30 days of appointment - File client inventories to court within 90 days of appointment - Reduce inappropriate referrals - Minimize breaches of fiduciary duties Program Performance Measures Investigations completed within 30 days of receipt of documents Annual reports to Superior Court filed on time Client budgets developed within 30 days of appointment Inventories filed with court within 90 days of appointment FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 90% 90% 90% 100% 90% 100% 90% 100% 90% 100% 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,211,330 117,952 2,079,846 94,936 2,124,768 100,121 2,329,282 2,174,782 2,224,889 686,085 693,731 693,731 12,754 2,400 2,400 698,839 696,131 696,131 0 0 0 1,630,443 0 0 0 1,478,651 0 0 0 1,528,758 2,329,282 2,174,782 2,224,889 37.3 34.5 34.5 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-72 Pima County FY 2011/2012 Adopted Budget Sheriff Expenditures: 134,069,224 Revenues: FTEs 19,428,429 1,418.2 Function Statement: Provide law enforcement and public safety services for Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Mandates: ARS Title 11, Chapter 3, Article 2: Sheriff; ARS Title 13: Criminal Code; and ARS Title 31: Prisons and Prisoners Expenditures by Program Administrative 16.73% Operations 32.31% Corrections 33.69% Investigations 14.41% HIDTA 1.98% Forfeitures 0.88% Sources of All Funding Operating Transfers 0.77% Department Revenue 14.49% Fund Balance Decrease 0.38% General Fund Support 84.36% 12-73 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: SHERIFF Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted ADMINISTRATIVE 18,472,629 23,399,385 22,424,752 CORRECTIONS 43,734,444 45,498,615 45,163,665 440,696 1,350,000 1,200,000 2,150,961 2,864,785 2,650,870 INVESTIGATIONS 21,654,186 20,653,876 19,313,157 OPERATIONS 39,877,461 41,077,681 43,316,780 126,330,377 134,844,342 134,069,224 741,446 6,866,927 2,870,889 11,774,030 11,258,647 10,346,388 552 50,000 50,000 2,461,321 2,864,785 2,650,870 FORFEITURES HIDTA Total Expenditures Funding by Source Revenues ADMINISTRATIVE CORRECTIONS FORFEITURES HIDTA INVESTIGATIONS 1,658,716 1,307,996 1,209,948 OPERATIONS 2,371,582 2,174,518 2,300,334 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 19,007,647 (339,556) 0 165,795 107,496,491 24,522,873 1,180,000 0 659,855 108,481,614 19,428,429 1,030,000 0 509,527 113,101,268 Total Program Funding 126,330,377 134,844,342 134,069,224 158.0 156.0 182.0 643.7 643.7 637.2 24.5 23.5 22.5 INVESTIGATIONS 207.0 226.0 203.0 OPERATIONS 379.0 364.0 373.5 1,412.2 1,413.2 1,418.2 Staffing (FTEs) by Program ADMINISTRATIVE CORRECTIONS HIDTA Total Staffing (FTEs) 12-74 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SHERIFF Program: ADMINISTRATIVE Function Provide administrative, technical, special investigations, and other services in support of the department mission. Description of Services Provide a comprehensive menu of administrative, technical, investigative, and other services in support of the Sheriff's Department mission. Compile, process, and analyze financial transactions including accounts payable, payroll, travel, petty cash, contracts, purchasing cards, intergovernmental agreements, state and federal grants, and revenues. Provide relevant, reliable, and timely financial information to staff, management, Pima County, outside law enforcement agencies, and the federal government. Prepare the annual departmental budget. Handle personnel related actions including hiring, terminations, promotions, demotions, transfers, and pay adjustments while ensuring compliance with Equal Employment Opportunity requirements. Provide basic, advanced, and in-service training for law enforcement, corrections, and civilian personnel. Coordinate all operational and training activities conducted at the shooting range. Provide for the acquisition, receiving, distribution, maintenance, and disposal (if necessary) of all assets (fixed and consumable). Initiate, schedule, and manage facility projects, contracts, and maintenance. Perform all duties associated with fleet distribution, assessment, and collision tracking. Maintain auxiliary communication equipment distribution, tracking, and service. Provide various services and resources to the community such as public information officer (PIO), crime prevention programs, and Sheriff auxiliary volunteers. Research, identify, and complete application of state and federal grants. Implement risk management procedures to reduce work related injuries, vehicle collisions, and ensure compliance with OSHA rules. Deploy and maintain voice and data networks and systems that support the telephone and information resource needs of the administrative, civil, corrections, and law enforcement functions. Provide all information technology functions such as maintenance, support, storage, and training for network servers, hardware, software, and Internet functions. Deploy and maintain a fleet of mobile data computers that provide criminal justice information, computer aided dispatch, and mobile reporting solutions to enhance delivery and efficiency of law enforcement services. Maintain and support the department's fourteen-mode telephone network and voice messaging systems. Develop, maintain, and support administrative records management systems to support the personnel, financial, and other business requirements of the department. Applications include Sheriff's Management and Records Tracking System, Synergen, and IAPro. Maintain the record keeping functions associated with arrest warrants, court orders, stolen/stored vehicles, missing persons, and stolen property. Coordinate extradition between the Pima County Attorney's office and various law enforcement agencies across the country, and victims' rights notifications required by Arizona law. Receive and report non-priority civil and criminal activity without direct intervention of a peace officer. Maintain records of 9-1-1 and law enforcement dispatch activities that reflect accurately the types of services requested and the services deployed in response. Provide comprehensive training to new staff to develop highly skilled public safety telecommunications specialists. Conduct thorough, unbiased investigations of all complaints that the Bureau Chiefs deem to be of a significant nature to warrant a formal investigation. Process all minor complaints referred to the district/division level for investigation and follow up to ensure appropriate action was taken. Maintain a computerized tracking system of all complaints and a system for secure storage of internal affairs records and periodically purge of files according to established criteria. Provide quarterly and annual statistical reports to the Bureau Chiefs, which include the number and types of complaints received, findings and dispositions, and summaries of all sustained cases. Perform operational audits to evaluate the efficiency and effectiveness of departmental operations. Review internal controls for sensibility and compliance, the means of safeguarding assets and verifying their existence, and the reliability and integrity of financial information. Provide financial or operating data to management for decision making purposes. Serve or return to the court common legal process (summons, subpoena, citation, order, notice, etc.) that is received by the Sheriff for service. Collect delinquent tax or clear delinquent tax warrants issued to the Sheriff for collection. Program Goals and Objectives - Maintain 24 hours per day, 7 days per week interface to the Arizona Criminal Justice Information System (ACJIS), fully complying with the most current ACJIS security policy - Maintain and support the department's law enforcement records management and retrieval systems including the Spillman application, COPLINK, and InSight, which provide 24 hour access to criminal justice information - Respond to requests for confirmations of computer entries within designated time frames established by National Crime Information Center - Maintain 100% accuracy of all computer entries - Enter arrest warrant data within the following time lines: felony warrants and court orders within 6 hours of receipt, misdemeanor warrants within 4 weeks of receipt - Successfully pass annual record audits by the FBI and AZ DPS - Provide reliable, professional, timely responses to 9-1-1 calls, dispatch law enforcement personnel and resources, and provide communications support to field units to assure effective and timely completion of their tasks - Answer all 9-1-1 calls within six seconds and all other calls within 18 seconds - Dispatch all priority one calls within two minutes of receipt and all other calls as soon as field resources are available - Contact complainants filing telephonic reports within two hours of their complaint 12-75 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SHERIFF Program: ADMINISTRATIVE FY2009/2010 Actual FY2010/2011 Estimated FY2011/2012 Planned 24hrs/7 days 24hrs/7 days 24hrs/7 days 24hrs/7 days 24hrs/7 days 24hrs/7 days 99.7% 99.9% 159,416 85,930 120,029 29 seconds 5 seconds 99.9% 6 hours 4 weeks 98.73% 3.1% 99.7% 99.9% 156,000 84,500 128,000 28 seconds 5 seconds 99.9% 6 hours 4 weeks 98.77% 2.0% 99.7% 99.9% 153,000 83,000 132,000 26 seconds 6 seconds 99.9% 4 hours 72 hours 98.00% 3.0% 9.0 seconds 90 seconds low risk 8.0 seconds 90 seconds low risk 8.0 seconds 90 seconds low risk Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 10,641,944 6,517,879 1,312,806 10,184,586 6,377,035 6,837,764 12,929,042 6,978,411 2,517,299 18,472,629 23,399,385 22,424,752 Program Performance Measures Access to law enforcement database Telephone services for HQ, HIDTA Information Ctr, Jail, EOC, Ajo, Foothills, GV, San Xavier, Tucson Mountain & Rincon district offices Database access uptime Telephone service availability Communications logged calls for service 9-1-1 calls from land lines 9-1-1 calls from cellular source Average pre-dispatch time on priority one calls Ring time: 9-1-1 calls 10 minute warrant confirmations Average elapsed time for felony warrant entry Average elapsed time for misdemeanor warrant entry Priority 1 calls dispatched within 2 minutes Percent of telephone reports completed to total calls for service Ring time: all other calls Average length of time : 9-1-1 calls Results from state & federal audits for terminal operations Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues TAXES 15,154 0 0 0 0 25,000 67,811 146,500 246,500 801 0 0 49,022 40,000 50,000 LICENSES & PERMITS CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 132,788 186,500 321,500 604,446 6,680,427 2,549,389 4,212 0 0 608,658 6,680,427 2,549,389 9,769 0 392,536 17,328,878 0 0 0 16,532,458 0 0 0 19,553,863 18,472,629 23,399,385 22,424,752 158.0 156.0 182.0 12-76 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SHERIFF Program: CORRECTIONS Function Provide custodial supervision of incarcerated persons for Pima County, the state of Arizona, and contracted municipalities under intergovernmental agreements. Provide inmate services and other administrative support for the Corrections Bureau. Description of Services Provide safe and secure detention of pretrial defendants, sentenced inmates, juveniles, and in-custody inmates awaiting transfer to their institutions or remanded to Pima County. Perform inmate records management, inmate booking, inmate food services, commissary operations, inmate laundry and supplies, facilities maintenance and improvements, environmental services, fire safety, construction coordination, judicial security, and inmate transportation to court and to Arizona Department of Corrections facilities. Provide intelligence information gathering, administrative segregation, identification, inmate religious and educational programs, and inmate classification. Furnish a medical/mental health liaison, infirmary, Return to Competency program, custodial care for juvenile inmates, and custodial care for inmates on suicide watch and/or diagnosed as mentally ill. Maintain all administrative planning, policies, and procedures. Meet basic human needs and maintain the rights of all inmates. Program Goals and Objectives - Provide safe and secure housing of inmates, while maintaining the rights of inmates at all times - Transport inmates to court and to other detention facilities in a safe, efficient manner - Ensure that there are no inmate escapes - Provide necessary and timely medical evaluation and care to inmates - Prevent suicides of individuals in custody Program Performance Measures Inmates booked Average daily inmate population Inmate court transports Escapes (not failures to return) Serious injuries to staff Suicides Erroneous releases Failures to release (cases) FY2009/2010 Actual FY2010/2011 Estimated 39,175 1,724 16,973 0 9 1 2 2 35,280 1,647 15,000 0 4 1 1 7 FY2011/2012 Planned 35,000 1,600 14,500 0 0 0 0 0 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 35,007,420 8,249,419 477,605 35,518,182 9,780,433 200,000 35,477,330 9,486,335 200,000 43,734,444 45,498,615 45,163,665 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 832,379 300,000 300,000 8,154,915 8,419,350 7,622,000 16,908 0 5,000 9,004,202 8,719,350 7,927,000 500,957 400,000 400,000 1,221,133 1,254,500 1,160,000 33,434 38,000 17,000 833,594 647,000 642,000 2,589,118 2,339,500 2,219,000 INTERGOVERNMENTAL 180,710 199,797 200,388 Grant Revenue Sub-Total 180,710 199,797 200,388 12-77 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SHERIFF Program: CORRECTIONS Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (715,312) 0 (407,309) 33,083,035 (120,000) 0 659,855 33,700,113 (120,000) 0 509,527 34,427,750 43,734,444 45,498,615 45,163,665 643.7 643.7 637.2 12-78 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SHERIFF Program: FORFEITURES Function Enhance law enforcement and public safety services through forfeiture proceeds. Description of Services Receive allocations of seized antiracketeering monies from the state and various federal agencies as ordered by the courts. (Note: The County Attorney Law Enforcement Antiracketeering Fund, Sheriff RICO Funds, and Sheriff Counter Narcotics Alliance Antiracketeering Fund each have a pool of antiracketeering dollars. These funds are received and recorded in the County Attorney's subfund. Incurred expenses are offset by revenues recorded in the County Attorney's subfund. For information purposes only, this summary shows the operating transfer from the County Attorney's subfund.) Program Goals and Objectives - Enhance law enforcement and public safety services through the use of forfeiture proceeds Program Performance Measures FY2009/2010 Actual FY2010/2011 Estimated FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Planned None submitted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2011/2012 Adopted 179,625 227,758 33,313 0 1,350,000 0 0 1,200,000 0 440,696 1,350,000 1,200,000 Revenues INTERGOVERNMENTAL INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 50,000 50,000 552 0 0 552 50,000 50,000 366,058 0 74,086 0 1,300,000 0 0 0 1,150,000 0 0 0 440,696 1,350,000 1,200,000 0.0 0.0 0.0 12-79 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SHERIFF Program: HIDTA Function Request and receive High Intensity Drug Trafficking Area (HIDTA) grants awarded by the federal government. Description of Services Account for the federal funds awarded by HIDTA grant. The HIDTA funds are allocated to supplement law enforcement operations to combat drug trafficking in the southwest border areas. Program Goals and Objectives - Prepare annual budgets to request HIDTA funds for the department - Comply with federal rules and guidelines regarding allowable costs and proper accounting procedures for the HIDTA funds - Use HIDTA funds to pay for salaries, overtime, law enforcement equipment, and other investigative costs to combat drug trafficking in the southwest border areas FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 971,106 1,075,301 104,554 1,438,355 1,426,430 0 1,359,673 1,291,197 0 2,150,961 2,864,785 2,650,870 2,461,291 2,864,785 2,650,870 30 0 0 2,461,321 2,864,785 2,650,870 0 0 0 0 0 0 0 0 2,150,961 2,864,785 2,650,870 24.5 23.5 22.5 Program Performance Measures None submitted Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (310,360) 0 12-80 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SHERIFF Program: INVESTIGATIONS Function Provide criminal investigations, homeland security, records maintenance, and other technical support functions for the department. Description of Services Investigate violations of Arizona Revised Statutes with the goal of identifying the offenders and presenting accurate and sufficient relevant information to the County Attorney to facilitate prosecution, if deemed appropriate. Provide investigative services for homicide, robbery/assault, Fugitive Investigations Strike Team (FIST), domestic violence, cold case, night detectives, burglary, community problems, crimes against children, adult sex crimes, auto theft, arson, fraud, and other economic crimes. Work with other law enforcement agencies as part of the Counter Narcotics Alliance (CNA) to identify offenders who have committed major narcotics related offenses. Coordinate and serve as liaison with other local, state, and federal groups and agencies to plan for and manage homeland security emergencies. Apply for and obtain state and federal funds to procure emergency response equipment. Transcribe law enforcement reports, enter physical and out of custody arrest records into the Spillman Law Enforcement database, and disseminate reports to law enforcement investigations and criminal justice processes. Provide instructional services for new employee introduction to the dictation system. Perform quality control and make corrections to incident reports per deputy instructions. Provide expert technical crime scene processing and evidence gathering services. Provide electronic fingerprint identification services, on behalf of the state, for local law enforcement agencies to aid in the identification of suspects and prisoners. Process departmental requests for public relations photography services. Provide fingerprint services as an Arizona Automated Fingerprint Identification System (AZ AFIS), Full Access System Terminal (FAST) site (services involve fingerprint preparation, electronic submission to the state database, and comparison services). Positively identify inmates booked into the Pima County Adult Detention Center by agencies served under the AZ AFIS intergovernmental agreement prior to their release. Provide statutorily mandated sex offender registration services. Maintain a system of secure, safe, and efficient storage of property and evidence coming into possession of the department by providing laboratory evidence analysis services, maintaining accurate records, allowing lawful access to evidence, and providing for lawful disposal of unneeded property. Barcode all new and existing property and evidence inventory to improve the department's ability to manage warehouse inventory operations, and to provide real time information to detectives and other personnel about the status of individual pieces of evidence. Dispose of unnecessary marijuana inventory. Develop and implement a property disposal policy consistent with state law that will emphasize sale of property authorized for disposal to benefit the General Fund. Develop and implement a disposal policy for firearms which may permit trading weapons authorized for disposal to a distributor that will credit the department with the value of the lot toward the purchase of duty weapons and equipment. Collect, process, maintain, and disseminate criminal and traffic information generated by the department. Disseminate law enforcement records as requested by entitled public persons and criminal justice agencies. Provide courtroom testimony as required by subpoena. Process and distribute incoming documents as required by other agencies. Maintain an audit trail of financial transactions. Administer document transfer and retention schedules. Submit Uniform Crime Reports (UCR) to Arizona Department of Public Safety (AZ DPS). Program Goals and Objectives - Provide investigative services and support to the department and Pima County - Provide timely customer service to internal and external clients either by appointment, or at the public counter - Reduce the volume of manual records associated with the chain-of-custody by converting to automated, electronic records to allow faster, more convenient review of evidence item descriptions - Provide crime scene processing and evidence gathering 24 hours a day, 7 days a week - Improve calendar year clearance rates for both violent and property crimes FY2009/2010 Actual FY2010/2011 Estimated FY2011/2012 Planned 59% 35.21% 24hrs/7 days 60% 37.32% 24hrs/7 days 60% 40.75% 24hrs/7 days Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 18,854,862 2,287,913 511,411 18,433,258 2,220,618 0 16,903,393 2,409,764 0 Total Program Expenditures 21,654,186 20,653,876 19,313,157 Program Performance Measures Calendar year clearance % - violent crimes Calendar year clearance % - property crimes Crime scene processing available 12-81 FY2011/2012 Adopted Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SHERIFF Program: INVESTIGATIONS Program Funding by Source Revenues TAXES LICENSES & PERMITS CHARGES FOR SERVICES FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 25,000 0 23,787 16,500 0 660,563 13,129 607,000 0 507,000 0 3,665 0 0 701,144 648,500 507,000 956,948 659,496 702,948 624 0 0 957,572 659,496 702,948 (71) 0 13,178 19,982,363 0 0 0 19,345,880 0 0 0 18,103,209 21,654,186 20,653,876 19,313,157 207.0 226.0 203.0 12-82 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SHERIFF Program: OPERATIONS Function Provide emergency, non-emergency, and other public safety services to the unincorporated areas of Pima County. Description of Services Deploy commissioned deputies to preserve the peace, arrest criminals, and prevent/suppress breaches of the peace. Implement community policing initiatives to improve interaction with the service population, identifying problem areas, and responding accordingly. Provide specially trained officers to support the patrol functions, such as Motorcycle Enforcement, Traffic Investigations, DUI, Park Enforcement, Search and Rescue, Sheriff's Posse, Air Unit, Bomb Squad, Canine, Hostage Negotiations, Special Weapons and Tactics, and Border Crime. Program Goals and Objectives - Answer emergency and non-emergency calls for services from the public as quickly as possible - Investigate all traffic incidents - Enforce Arizona state laws and County ordinances - Conduct proactive patrols 24 hours a day, 7 days a week - Provide specialized law enforcement support and services to unincorporated Pima County FY2009/2010 Actual FY2010/2011 Estimated FY2011/2012 Planned 144,197 22,006 22,923 6:20 7:32 24hrs/7 days 153,008 18,112 21,048 6:05 7:17 24hrs/7 days 149,257 21,182 23,010 6:00 7:00 24hrs/7 days Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 31,717,954 6,912,064 1,247,443 32,239,846 7,486,321 1,351,514 33,292,625 8,758,120 1,266,035 39,877,461 41,077,681 43,316,780 Program Performance Measures Calls for service Arrests On-site calls Response time (minutes:seconds) - Metro Response time (minutes:seconds) - Countywide Ongoing patrols conducted Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL 4,745 0 0 363 0 0 FINES AND FORFEITS 24,567 15,000 20,000 MISCELLANEOUS 14,210 0 0 CHARGES FOR SERVICES Operating Revenue Sub-Total 43,885 15,000 20,000 INTERGOVERNMENTAL 2,327,697 2,159,518 2,280,334 Grant Revenue Sub-Total 2,327,697 2,159,518 2,280,334 0 0 403,664 37,102,215 0 0 0 38,903,163 0 0 0 41,016,446 39,877,461 41,077,681 43,316,780 379.0 364.0 373.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-83 This page intentionally left blank. 12-84 Pima County FY 2011/2012 Adopted Budget Superior Court Expenditures: Revenues: 45,428,608 FTEs 14,177,574 666.9 Function Statement: Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Mandates: ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations; ARS Title 31: Prisons and Prisoners; and ARS Title 41: State Government Expenditures by Program Pretrial Services 5.22% Law Library 1.14% Trial Services 5.36% Adjudication 29.81% Information Services 6.15% Fill the Gap - Other 1.52% Administration 7.26% Conciliation Court 4.26% Adult Probation Court Services 9.08% Adult Probation Field & Operations 30.20% Sources of All Funding Department Revenue 31.21% General Fund Support 64.79% Fund Balance Decrease 4.00% 12-85 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: SUPERIOR COURT Expenditures by Program ADJUDICATION FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 13,633,352 13,420,193 13,542,996 ADMINISTRATION 3,171,874 3,139,042 3,296,728 ADULT PROBATION COURT SERVICES 3,621,007 3,460,701 4,124,795 12,564,219 13,582,855 13,717,671 1,676,887 1,857,048 1,935,461 631,200 610,863 690,071 2,592,194 2,763,484 2,794,316 384,568 480,047 517,194 ADULT PROBATION FIELD AND OPERATIONS CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARTMENTS INFORMATION SERVICES LAW LIBRARY PRETRIAL SERVICES 2,172,070 2,394,308 2,373,105 TRIAL SERVICES 1,378,279 2,425,483 2,436,271 41,825,650 44,134,024 45,428,608 2,052,698 1,917,706 1,965,223 16,093 0 0 ADULT PROBATION COURT SERVICES 2,022,081 1,878,711 1,981,421 ADULT PROBATION FIELD AND OPERATIONS 8,793,074 8,833,871 8,788,041 Total Expenditures Funding by Source Revenues ADJUDICATION ADMINISTRATION CONCILIATION COURT 844,953 686,043 692,839 INFORMATION SERVICES 540,838 495,500 479,000 LAW LIBRARY 322,461 272,170 271,050 28,380 40,000 0 150 0 0 PRETRIAL SERVICES TRIAL SERVICES Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 14,620,728 (9,561) 0 (1,279,764) 28,494,247 14,124,001 0 0 988,544 29,021,479 14,177,574 0 0 1,817,204 29,433,830 Total Program Funding 41,825,650 44,134,024 45,428,608 Staffing (FTEs) by Program ADJUDICATION 176.0 163.0 165.0 ADMINISTRATION 52.5 51.5 51.5 ADULT PROBATION COURT SERVICES 61.7 58.7 59.0 240.2 237.2 233.5 22.0 22.0 22.0 9.2 10.1 11.1 25.8 25.8 25.8 ADULT PROBATION FIELD AND OPERATIONS CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARTMENTS INFORMATION SERVICES LAW LIBRARY 4.0 4.0 4.0 PRETRIAL SERVICES 48.1 48.3 48.0 TRIAL SERVICES 33.0 47.0 47.0 672.5 667.6 666.9 Total Staffing (FTEs) 12-86 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SUPERIOR COURT Program: ADJUDICATION Function Adjudicate all cases filed in the Superior Court. Description of Services Adjudicate cases in which exclusive jurisdiction is not vested in another court, cases of equity and of law which involve title to or possession of real property, cases involving the legality of any tax imposed or assessment, cases involving the legality of any toll or municipal ordinance, cases in which the demand or value of property in controversy amounts to $5,000 or more, and criminal felony and misdemeanor cases not otherwise provided for by law. Program Goals and Objectives - Provide for the timely, fair, and efficient administration of justice under the law, in a manner that instills and sustains the public's confidence in the judicial system - Provide court reporter coverage for all hearings statutorily requiring a court reporter Program Performance Measures Cases filed Cases pending Cases disposed Clearance rate of dispositions to filings FY2009/2010 Actual FY2010/2011 Estimated 24,947 28,850 26,814 107.5% 25,350 28,920 25,280 99.7% FY2011/2012 Planned 25,750 29,070 25,600 99.4% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 11,366,060 2,196,523 70,769 11,076,163 2,344,030 0 11,226,976 2,316,020 0 13,633,352 13,420,193 13,542,996 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL 421,590 278,027 318,027 CHARGES FOR SERVICES 138,020 125,023 125,023 MISCELLANEOUS 167,339 100,000 100,000 Operating Revenue Sub-Total INTERGOVERNMENTAL FINES AND FORFEITS INTEREST 726,949 503,050 543,050 1,035,112 1,135,600 1,135,600 1,019 0 0 7,645 9,350 4,600 1,043,776 1,144,950 1,140,200 INTERGOVERNMENTAL 281,973 269,706 281,973 Grant Revenue Sub-Total 281,973 269,706 281,973 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (145) 0 (501,421) 12,082,220 0 0 (530,964) 12,033,451 0 0 (511,063) 12,088,836 13,633,352 13,420,193 13,542,996 176.0 163.0 165.0 12-87 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SUPERIOR COURT Program: ADMINISTRATION Function Provide administrative services to the court and its departments. Description of Services Provide overall administration, mental health coordination, human resources management, training and education, facility and resource management, and financial management to all court departments. Ensure the security of citizens and staff occupying or visiting court facilities. Continue efforts to obtain outside funding in support of court operations. Ensure all mandated services are provided. Establish protocols for achieving mandates with continuing efforts. Enhance responsiveness to the needs of the judicial divisions. Maintain suitable facilities in which to hold court. Procure necessary goods and services for Superior, Juvenile, and Justice Courts. Provide clinical advice and assessments to ensure quality of mental health reports and evaluations. Program Goals and Objectives - Process sufficient applications to fill all openings as needed - Assist in the development, implementation and maintenance of court classification and compensation plans - Ensure that all employees achieve mandatory Court Ordered Judicial Education and Training (COJET) requirements - Ensure safety of the public and employees occupying court facilities and safeguard all physical assets - Provide information to facilitate optimum use of court funds - Ensure all identified staff is utilizing the Stromberg timekeeping system - Complete the implementation of Navision to control budgeted funds for all divisions prior to committing the funds - Improve inventory management through integrating purchases of supplies and warehouse management with the Navision Finance System Program Performance Measures Recruiting applications processed Recruiting activities (recruitments/hires) Job analysis activities (descriptions/audits) External reports filed on time Invoices processed within one week of receipt Compliance rate of employees with COJET mandates Identified staff live in Stromberg interface Identified staff using Navision Background checks completed Percent of public entrants screened FY2009/2010 Actual FY2010/2011 Estimated 4,465 67/98 42/21 100% 90% 100% 100% 55% 500 100% 4,000 60/115 50/50 100% 90% 100% 100% 100% 500 100% FY2011/2012 Planned 5,000 65/125 50/26 100% 95% 100% 100% 100% 550 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,820,922 302,646 48,306 2,885,713 253,329 0 3,040,145 256,583 0 3,171,874 3,139,042 3,296,728 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTEREST 8,950 0 0 MISCELLANEOUS 4,155 0 0 13,105 0 0 2,988 0 0 2,988 0 0 (9,561) 0 9,277 3,156,065 0 0 0 3,139,042 0 0 0 3,296,728 3,171,874 3,139,042 3,296,728 52.5 51.5 51.5 Operating Revenue Sub-Total MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-88 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SUPERIOR COURT Program: ADULT PROBATION COURT SERVICES Function Provide information to the court to assist in sentencing decisions. Description of Services Complete and deliver presentence reports to the court. Conduct investigations and compile comprehensive background reports on defendants. Prepare presentence reports which include a comprehensive statement of the offense, the impact on any victim, an assessment of the defendant's risk factors and criminogenic needs, and other information relevant to the sentencing process. Program Goals and Objectives - Deliver presentence reports to the court two days prior to sentencing - Maintain annual cost savings to the County on jail reduction cases and increase those savings through planned technology enhancements (automation of Sentencing Notification Form) - Use evidence-based criminogenic factors in all felony presentence reports - Use evidence-based criminogenic factors to shorten presentence reports and reduce time required to prepare reports - Maintain the Adult Probation Enterprise Tracking System (APETS) - Utilize Justice Web Interface (JWI) to prepare criminal histories Program Performance Measures Number of presentence reports completed Percent of presentence reports delivered on time Cost savings on jail reduction cases FY2009/2010 Actual FY2010/2011 Estimated 3,766 92% $253,037 3,562 95% $192,000 FY2011/2012 Planned 3,800 98% $200,000 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,897,970 694,645 28,392 2,761,526 699,175 0 3,367,670 757,125 0 3,621,007 3,460,701 4,124,795 5 0 0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total 5 0 0 1,323,315 1,160,400 1,297,500 31,693 28,000 12,000 1,355,008 1,188,400 1,309,500 INTERGOVERNMENTAL 667,068 690,311 671,921 Grant Revenue Sub-Total 667,068 690,311 671,921 0 0 (811,990) 2,410,916 0 0 (436,333) 2,018,323 0 0 63,989 2,079,385 3,621,007 3,460,701 4,124,795 61.7 58.7 59.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-89 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SUPERIOR COURT Program: ADULT PROBATION FIELD AND OPERATIONS Function Serve the court to actively promote community safety, facilitate positive behavioral change in probationers, and respect victim rights. Description of Services Assess probationers' risk to the community through supervision and address probationers' identified needs by implementing outcome-based supervision plans designed to bring about lasting behavioral change. Continue to promote, train, and assess staff utilization and understanding of Evidence Based Practices. Continue association with the Fugitive Investigative Strike Team (FIST) and maintain a superior rate of absconder apprehension. Continue community service involvement to reduce crime in targeted areas. Support the Drug and Mental Health Court models that address specific offender populations. Provide specialized services that address specific offender populations, including chronic driving under the influence (DUI) offenders, the special learning needs population, those with severe mental health issues, those that abuse illegal substances, those convicted of sex-related crimes, and domestic violence offenders. Maintain the Adult Probation Enterprise Tracking System (APETS). Promote the development of motivational interviewing skills for line staff. Monitor probationer compliance with court orders and respond appropriately to violations. Comply with the state constitution by seeking victims' input and facilitating their involvement in the restoration process. Participate in the research, development, and advancement of community supervision through evidence-based practices. Program Goals and Objectives - Support the Drug, Mental Health, Restitution, and Domestic Violence Court models that address specific offender populations - Continue to promote, train, and assess staff utilization and understanding of Evidence Based Practices - Continue association with the Fugitive Investigative Strike Team and maintain our superior rate of absconder apprehension - Continue community restitution involvement to reduce crime in targeted areas - Continue to participate in the Literacy Education and Resource Network (LEARN) which provides probationers the opportunity to earn a high school equivalency diploma (GED) Program Performance Measures Successful completion of probation Percent of negative drug tests Absconders arrested as a percent of warrants issued Percent of court ordered restitution hours completed Percent of court ordered restitution paid FY2009/2010 Actual FY2010/2011 Estimated 78.69% 90% 106% 57.05% 31.08% 77.74% 90% 100% 54.49% 22.60% FY2011/2012 Planned 78.00% 90% 100% 55.00% 19.00% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 10,586,085 1,884,243 93,891 11,578,788 2,004,067 0 11,421,310 2,296,361 0 Total Program Expenditures 12,564,219 13,582,855 13,717,671 42 0 0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total 42 0 0 339,877 383,300 419,500 MISCELLANEOUS 45,127 24,334 23,500 MEMO REVENUE 2,718 0 0 CHARGES FOR SERVICES Special Programs Revenue Sub-Total 387,722 407,634 443,000 INTERGOVERNMENTAL 8,405,310 8,426,237 8,345,041 Grant Revenue Sub-Total 8,405,310 8,426,237 8,345,041 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 68,088 3,703,057 0 0 567,501 4,181,483 0 0 743,319 4,186,311 12,564,219 13,582,855 13,717,671 240.2 237.2 233.5 Total Program Funding Program Staffing (FTEs) 12-90 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SUPERIOR COURT Program: CONCILIATION COURT Function Provide a continuum of alternative dispute resolution services in a safe, neutral setting, that can help mitigate the financial and emotional costs imposed by ongoing litigation to families involved in pre-decree, post decree, or paternity family law cases. Provide accurate and timely services and information to the family law bench in order to assist the court in making custody/parenting time decisions which are in the best interests of children and which can substantially reduce time and expenses to the Superior Court. Description of Services Provide mandatory parent education classes, conciliation counseling, custody/parenting time mediation, custody/parenting time evaluation services, parenting coordination, and community education to parties involved in family law cases. Supply all services in English and/or Spanish. Assist parties to resolve their custody and parenting time disputes through a negotiated settlement process in a safe, neutral setting. Provide assistance and information to the family law bench through ongoing contract management, billing, and referral information of the Judicial Supervision Program (JSP) and Substance Abuse Testing Services, as well as billing and referral information on subsidized services ordered for needy families through the court’s expedited fund. Program Goals and Objectives - Provide a continuum of alternative dispute resolution services to those involved in family law cases in the Superior Court - Provide accurate and timely information to the family law bench in order to assist the judges in making custody/parenting time decisions for families - Conduct mandatory parent education classes for parents involved in family law cases - Provide ongoing program evaluation to ensure the proper and timely performance of all programs - Review and process referral and billing information for contract and expedited fund providers Program Performance Measures Mediation cases served Evaluation and parenting coordination cases served Conciliation cases served Mandatory parent education classes held Expedited fund cases monitored FY2009/2010 Actual FY2010/2011 Estimated 1,641 177 137 140 208 1,694 150 130 143 160 FY2011/2012 Planned 1,698 196 122 150 190 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,128,237 545,552 3,098 1,205,624 651,424 0 1,205,705 729,756 0 1,676,887 1,857,048 1,935,461 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues Operating Revenue Sub-Total 0 0 0 801,780 648,000 667,250 INTEREST 9,503 12,500 2,150 MISCELLANEOUS 3,164 1,500 1,800 CHARGES FOR SERVICES Special Programs Revenue Sub-Total 814,447 662,000 671,200 INTERGOVERNMENTAL 30,506 24,043 21,639 Grant Revenue Sub-Total 30,506 24,043 21,639 0 0 (63,755) 895,689 0 0 402,472 768,533 0 0 453,213 789,409 1,676,887 1,857,048 1,935,461 22.0 22.0 22.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-91 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SUPERIOR COURT Program: FILL THE GAP - OTHER COURT DEPARTMENTS Function Provide criminal case processing assistance to participating courts in Pima County. (Note: This program contains Fill the Gap budgets for all courts except Superior Court. The Superior Court Fill The Gap budget is included in the Adjudication program.) Description of Services Continue the Criminal Case Reduction and Process Improvement Project that was initially funded by Fill The Gap in fiscal year 2001/2002. This project is a multifaceted approach to improving criminal case processing and to streamlining workflow. Program Goals and Objectives - Provide probation supervision for Justice Courts - Provide criminal document images within six hours of receiving document/minute entry distribution Program Performance Measures Justice Court probationers supervised Criminal document images available six hours after receipt Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2009/2010 Actual FY2010/2011 Estimated 300 100% 300 100% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Planned 300 100% FY2011/2012 Adopted 557,199 69,170 4,831 478,004 132,859 0 556,667 133,404 0 631,200 610,863 690,071 145 0 631,055 0 0 0 610,863 0 0 0 690,071 0 631,200 610,863 690,071 9.2 10.1 11.1 12-92 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SUPERIOR COURT Program: INFORMATION SERVICES Function Provide coordinated long range information technology system analysis, planning, development, and maintenance services in support of all court programs. Provide reliable, effective, and consistent high quality systems and services to the court and the public. Description of Services Conduct day-to-day system and equipment installation, maintenance, operation, and administrative support for the court’s data networking system, computers, and software application programs. Coordinate and provide technology related purchasing advice, customer support, and desktop application support services. Provide the court’s presence on the Internet. Services include software requirement analysis, design, and development; hardware and software implementation; network connectivity installation and service; system operations and maintenance scheduling; security functions and backup/recovery procedures; and response to customer service requests for problem resolution. Program Goals and Objectives - Provide reliable, effective, and consistent high quality technology systems and services to the court in a timely manner - Enable and enhance public access to court information - Continue the development of the court's case management system (AGAVE) and meet release deadlines - Continue to manage a 4-year replacement program for personal computers (25% per year) Program Performance Measures Help Desk calls resolved Average days to resolve Help Desk calls Phases of AGAVE implemented as scheduled Computers replaced FY2009/2010 Actual FY2010/2011 Estimated 4,175 2.33 yes 0% 4,294 1.87 yes 30% FY2011/2012 Planned 4,413 1.68 yes 25% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,630,247 836,633 125,314 1,728,594 834,890 200,000 1,718,620 875,696 200,000 2,592,194 2,763,484 2,794,316 456,546 425,000 425,000 9,292 10,500 4,000 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total 465,838 435,500 429,000 INTERGOVERNMENTAL 75,000 60,000 50,000 Grant Revenue Sub-Total 75,000 60,000 50,000 0 0 (413,780) 2,465,136 0 0 329,500 1,938,484 0 0 321,000 1,994,316 2,592,194 2,763,484 2,794,316 25.8 25.8 25.8 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-93 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SUPERIOR COURT Program: LAW LIBRARY Function Provide access to current legal materials and information per Arizona Revised Statute 12-305 as well as reference services and self-service access to court approved forms. Description of Services Provide a variety of constituents with an up-to-date collection of core legal material and assistance in the retrieval of information. Answer reference questions using best available resources, print or electronic. Offer assistance in selection and use of best electronic resources. Acquire, process, maintain, and inventory judicial collections. Offer alternative ways to access forms as well as resources for forms not offered in the self service center. Offer referrals to appropriate legal advice agencies. Support twice weekly Domestic Relations Clinic offered by Southern Arizona Legal Aid. Program Goals and Objectives - Maintain library and research information on the Superior Court Law Library website - Enrich and monitor law library's practice materials within budget - Provide respectful and beneficial customer service - Ensure adequate supply of forms available to all customers - Maintain up-to-date judicial collections Program Performance Measures Patrons using library Updates added to the collection Reference questions answered Westlaw sessions provided (estimated) Packets of forms sold New titles catalogued Telephone contacts Items added to judicial collections Forms related questions answered Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 35,365 4,802 3,078 6,500 11,760 150 4,103 2,070 11,579 29,000 6,000 2,500 6,500 11,000 200 2,500 1,100 9,000 FY2009/2010 Actual FY2011/2012 Planned 36,000 5,000 3,000 6,500 12,000 150 4,200 2,000 12,000 FY2010/2011 Adopted FY2011/2012 Adopted 128,944 255,624 136,625 343,422 143,584 373,610 384,568 480,047 517,194 208 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 208 0 0 270,418 240,000 240,000 2,891 2,170 1,050 48,944 30,000 30,000 322,253 272,170 271,050 0 0 (197,238) 259,345 0 0 45,505 162,372 0 0 56,675 189,469 384,568 480,047 517,194 4.0 4.0 4.0 12-94 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SUPERIOR COURT Program: PRETRIAL SERVICES Function Provide the court with timely information related to statutory release criteria in order to ensure each felony pretrial defendant and County misdemeanor arrestee is afforded the right to be considered for release under the least onerous conditions. Eliminate any unnecessary pretrial detention for defendants receiving behavioral health treatment through Arizona Department of Health Services (ADHS). Actively address court ordered conditions of release and other defendant identified needs for those defendants released under the supervision of Pretrial Services. Description of Services Interview each felony and County misdemeanor defendant and verify their stated community ties, research criminal history, and contact other third parties who might have information relevant to the release decision. Assess each defendant's risk for failure to appear and re-arrest, if released. Prepare a written report for the court of the findings and make a recommendation for release suitability. Screen County misdemeanor arrestees for eligibility for pre-release and release those suitable. Follow-up with those pre-released misdemeanor arrestees to remind them of their court date and monitor compliance of conditions of release for each defendant. Prepare for the court an updated report and recommendation on all motions to modify conditions of release initiated by the defense attorney. Minimize the issuance of warrants out of the arraignment court and arrange for self-surrender in Superior Court for those who unintentionally fail to appear. Reduce unnecessary pretrial detention by supervising defendants who have been granted non-financial release. Program Goals and Objectives - Reduce unnecessary pretrial detention by identifying defendants appropriate for non-financial release - Provide release alternatives to the court (goal is to interview 99% of the felony arrestees booked into the jail and provide a written report to the court at the time of the scheduled initial appearance) - Release 50% of the judicial precinct misdemeanor arrests eligible for post-booking release - Ensure 80% of those defendants released by Pretrial Services make their next scheduled court appearance - Reduce the rate of bench warrants issued from the arraignment hearing by half of the prior warrant issue rate Program Performance Measures Felony defendants presented at the jail Misdemeanor arrests processed through Pretrial Services Defendants supervised Initial appearance interviews/reports rate Misdemeanor release rates Misdemeanor appearance rates Percent of municipal misdemeanor mental health defendants screened FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 8,087 13,496 7,700 12,150 7,700 11,500 1,915 99.4% 59% 80% 99.1% 2,080 99.3% 61% 85% 99.3% 2,100 99.7% 65% 80% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,119,196 41,452 11,422 2,302,670 91,638 0 2,291,966 81,139 0 2,172,070 2,394,308 2,373,105 28,380 40,000 0 28,380 40,000 0 0 0 0 2,143,690 0 0 0 2,354,308 0 0 0 2,373,105 2,172,070 2,394,308 2,373,105 48.1 48.3 48.0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-95 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SUPERIOR COURT Program: TRIAL SERVICES Function Provide services to the judicial divisions of the court including case management information, interpretation services, jurors, court reporting, and statistical reports. Description of Services Provide a verbatim record of court proceedings via the use of specialized equipment and training, and provide transcripts from those hearings as requested. Deliver oral interpreting, written translation, and language services to over 46 court divisions and departments of Superior Court in 65 languages. Provide judges with technical assistance as required. Maintain and update Master Jury List, which consists of registered Pima County voters and persons licensed by the Arizona Department of Transportation. Summon enough prospective jurors to meet the needs of the Superior Court, Pima County Consolidated Justice Courts, Green Valley Justice Court, and state and County grand juries. Provide prospective jurors with information about dates of jury service, rules of jury service, and jury service procedures. Provide orientation for jurors and oversee them in the jury assembly room. Assist the public with directions, case status, and court procedures. Schedule a variety of hearings and process paperwork needed by the division. Review imaging documents and perform required data entry. Print and review calendars to assure documents are as error free as possible. Coordinate court activities with other court departments. Process all arbitration cases. Monitor and dispose of cases on the inactive calendar. Review caseloads for compliance and update database as required. Reassign cases or events as needed. Write and implement policy and procedures to achieve efficient case flow management. Design and conduct qualitative and quantitative research projects and surveys necessary to measure the effectiveness and efficiencies of selected court operations and departments or procedures. Record, maintain, and report all relevant statistical data needed to comply with federal and state grant requirements for annual reports. Establish and monitor quality control policies and procedures to insure that the court's case management system (AGAVE) is managed effectively and efficiently. Program Goals and Objectives - Provide accurate oral interpretation for limited and non-English speaking court users - Provide for interpretation and translation services in 100% of cases - Provide the required number of qualified jurors for all jury trials in Arizona Superior Court in Pima County, Pima County Consolidated Justice Courts, Green Valley Justice Court, and for state and County grand juries - Maintain ratio of jurors reporting to jurors empanelled to the extent possible in order to minimize the number of jurors required to report - Produce management reports used in identifying strengths or weaknesses in the court’s case flow systems - Provide court reporter coverage for all hearings statutorily requiring a court reporter Program Performance Measures Jurors reporting Jurors drawn on panels as a percent of jurors reporting Ratio of authorized court reporters to judicial officers Events per interpreter Percent of interpreter events completed Cases filed Cases disposed Management reports submitted on time Percent of requested transcripts provided FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 26,250 96.4% 25,000 96.0% 26,000 96.2% 68.09% 1,521 99.7% 24,947 26,814 100% 100% 68.09% 1,581 99.9% 25,350 25,280 100% 100% 68.09% 1,320 99.5% 25,750 25,600 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,310,786 66,006 1,487 2,344,507 80,976 0 2,353,584 82,687 0 Total Program Expenditures 1,378,279 2,425,483 2,436,271 150 0 0 150 0 0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total 12-96 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: SUPERIOR COURT Program: TRIAL SERVICES Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 1,378,129 0 0 0 2,425,483 0 0 0 2,436,271 1,378,279 2,425,483 2,436,271 33.0 47.0 47.0 12-97 This page intentionally left blank. 12-98 3LPD&RXQW\)<$GRSWHG%XGJHW 6800$5<2)(;3(1',785(6%<)81'352*5$0  *HQHUDO )XQG )XQFWLRQDO$UHD6XSHU'HSDUWPHQW3URJUDP 6SHFLDO 5HYHQXH )XQGV  (QWHUSULVH )XQGV  7RWDO ([SHQGLWXUHV 2)),&(2)0(',&$/$1'+($/7+6(59,&(6 +($/7+ CHIEF MEDICAL OFFICER COMMUNITY NUTRITION PROGRAMS CONSUMER HEALTH & FOOD SAFETY DIRECTOR'S OFFICE DISEASE CONTROL FAMILY PLANNING AND WOMEN'S HEALTH MOBILE SERVICES ONE PERCENT FOR YOUTH PIMA ANIMAL CARE CENTER PREVENTION AND EDUCATION PROGRAMS PUBLIC HEALTH EMERGENCY PREPAREDNESS PUBLIC HEALTH NURSING PUBLIC HEALTH SERVICES TEEN SERVICES AND OUTREACH VITAL REGISTRATION TOTAL HEALTH 1,010,211 2,947,196 1,589,538 360,827 2,043,072 2,055,005 74,771 100,000 4,924,366 8,155,391 771,686 5,029,567 2,603,830 440,164 572,968 1,010,211 2,947,196 1,589,538 360,827 2,043,072 2,055,005 74,771 100,000 4,924,366 8,155,391 771,686 5,029,567 2,603,830 440,164 572,968 32,678,592 32,678,592 ,167,787,21$/+($/7+ HEALTH CARE FINANCING INSTITUTIONAL HEALTH KINO - UPH TOTAL INSTITUTIONAL HEALTH 69,944,670 15,880,243 15,000,000 69,944,670 15,880,243 15,000,000 100,824,913 100,824,913 3,0$+($/7+6<67(0 6(59,&(6 AMBULATORY PROGRAM COMMUNITY SERVICES SYSTEM LONG TERM CARE PROGRAM TOTAL PIMA HEALTH SYSTEM & SERVICES 727$/2)),&(2)0(',&$/$1'+($/7+6(59,&(6  13-1  840,754 1,000 69,084,658 840,754 1,000 69,084,658 69,926,412 69,926,412   3LPD&RXQW\)<$GRSWHG%XGJHW 6800$5<2)5(9(18(6%<)81'352*5$0  *HQHUDO )XQG )XQFWLRQDO$UHD6XSHU'HSDUWPHQW3URJUDP 6SHFLDO 5HYHQXH )XQGV  (QWHUSULVH )XQGV  7RWDO 5HYHQXHV 2)),&(2)0(',&$/$1'+($/7+6(59,&(6 +($/7+ CHIEF MEDICAL OFFICER COMMUNITY NUTRITION PROGRAMS CONSUMER HEALTH & FOOD SAFETY DISEASE CONTROL FAMILY PLANNING AND WOMEN'S HEALTH PIMA ANIMAL CARE CENTER PREVENTION AND EDUCATION PROGRAMS PUBLIC HEALTH EMERGENCY PREPAREDNESS PUBLIC HEALTH NURSING PUBLIC HEALTH SERVICES VITAL REGISTRATION TOTAL HEALTH 36,000 2,482,052 1,150,000 940,456 1,576,541 4,478,174 7,998,364 771,686 2,788,050 487,676 1,373,946 36,000 2,482,052 1,150,000 940,456 1,576,541 4,478,174 7,998,364 771,686 2,788,050 487,676 1,373,946 24,082,945 24,082,945 ,167,787,21$/+($/7+ INSTITUTIONAL HEALTH KINO - UPH TOTAL INSTITUTIONAL HEALTH 69,765 33,911 69,765 33,911 103,676 103,676 3,0$+($/7+6<67(0 6(59,&(6 AMBULATORY PROGRAM LONG TERM CARE PROGRAM TOTAL PIMA HEALTH SYSTEM & SERVICES 727$/2)),&(2)0(',&$/$1'+($/7+6(59,&(6  13-2  748,056 60,313,416 748,056 60,313,416 61,061,472 61,061,472   3LPD&RXQW\)<$GRSWHG%XGJHW 6800$5<2))8//7,0((48,9$/(176352*5$0 )XQFWLRQDO$UHD6XSHU'HSDUWPHQW3URJUDPV )7(V 2)),&(2)0(',&$/$1'+($/7+6(59,&(6 +($/7+ &+,()0(',&$/2)),&(5 &20081,7<1875,7,21352*5$06 &21680(5+($/7+ )22'6$)(7< ',5(&725 62)),&( ',6($6(&21752/ )$0,/<3/$11,1*$1':20(1 6+($/7+ 02%,/(6(59,&(6 3,0$$1,0$/&$5(&(17(5 35(9(17,21$1'('8&$7,21352*5$06 38%/,&+($/7+(0(5*(1&<35(3$5('1(66 38%/,&+($/7+1856,1* 38%/,&+($/7+6(59,&(6 7((16(59,&(6$1'2875($&+ 9,7$/5(*,675$7,21              13.1 727$/+($/7+ 381.3 ,167,787,21$/+($/7+ +($/7+&$5(),1$1&,1* ,167,787,21$/+($/7+   727$/,167,787,21$/+($/7+  3,0$+($/7+6<67(0 6(59,&(6 /21*7(50&$5(352*5$0  727$/3,0$+($/7+6<67(0 6(59,&(6  668.0 727$/2)),&(2)0(',&$/$1'+($/7+6(59,&(6 1RWH6OLJKWYDULDQFHVEHWZHHQWKHVXPRI3URJUDP)7(VDQGWKH'HSDUWPHQWWRWDODUHGXHWRURXQGLQJ 13-3 This page intentionally left blank. 13-4 Pima County FY 2011/2012 Adopted Budget Health Expenditures: 32,678,592 Revenues: FTEs 24,082,945 381.3 Function Statement: Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Provide animal control and emergency preparedness/response services. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 6: Animal Control; ARS Title 36, Chapter 1: State and Local Boards and Departments of Health, Chapter 3: Vital Records and Public Health Statistics, and Chapter 6: Public Health Control; Pima County Code, Title 6: Animals, Title 8: Health and Safety, and Title 9: Public Peace, Morals and Welfare Expenditures by Program Chief Medical Officer Community Nutrition Consumer Health & 3.09% Programs Food Safety Vital Registration 9.02% 4.86% 1.75% Teen Services and Outreach 1.35% Directors Office Disease Control 1.10% 6.25% Public Health Services 7.97% Family Planning & Public Health Nursing Women's Health 15.39% 6.29% 6 29% Public Health Emergency Preparedness 2.36% Mobile Services 0.23% Prevention and Education Programs 24.96% One Percent For Youth 0.31% Pima Animal Care Center 15.07% Sources of All Funding Fund Balance Decrease 1.44% General Fund Subsidy 25.32% Department Revenue 73.24% 13-5 3LPD&RXQW\)<$GRSWHG%XGJHW 'HSDUWPHQW6XPPDU\E\3URJUDP 'HSDUWPHQW +($/7+ ([SHQGLWXUHVE\3URJUDP CHIEF MEDICAL OFFICER )< $FWXDO 1,106,802 )< $GRSWHG )< $GRSWHG 955,606 1,010,211 COMMUNITY NUTRITION PROGRAMS 3,230,951 3,180,096 2,947,196 CONSUMER HEALTH & FOOD SAFETY 1,575,238 1,579,073 1,589,538 466,412 360,827 2,043,072 DIRECTOR'S OFFICE (38,333) DISEASE CONTROL 2,049,372 2,076,682 EMERGENCY MGT/HOMELAND SECURITY 1,406,791 0 0 FAMILY PLANNING AND WOMEN'S HEALTH 2,134,183 2,113,083 2,055,005 112,601 102,106 74,771 MOBILE SERVICES ONE PERCENT FOR YOUTH 23,000 100,000 100,000 5,850,442 4,568,414 4,924,366 PREVENTION AND EDUCATION PROGRAMS 1,769,421 11,786,071 8,155,391 PUBLIC HEALTH EMERGENCY PREPAREDNESS 1,803,382 1,142,496 771,686 PUBLIC HEALTH NURSING 4,378,056 4,437,560 5,029,567 768,182 2,741,892 2,603,830 122 465,368 440,164 642,122 555,392 572,968    PIMA ANIMAL CARE CENTER PUBLIC HEALTH SERVICES TEEN SERVICES AND OUTREACH VITAL REGISTRATION 7RWDO([SHQGLWXUHV )XQGLQJE\6RXUFH 5HYHQXHV CHIEF MEDICAL OFFICER 30,475 36,000 36,000 COMMUNITY NUTRITION PROGRAMS 2,347,595 2,724,089 2,482,052 CONSUMER HEALTH & FOOD SAFETY 1,150,000 1,124,847 1,050,000 DIRECTOR'S OFFICE 36,916 0 0 DISEASE CONTROL 930,372 960,339 940,456 EMERGENCY MGT/HOMELAND SECURITY 636,257 0 0 1,683,317 1,515,692 1,576,541 MOBILE SERVICES 1,300 6,000 0 ONE PERCENT FOR YOUTH 5,000 0 0 FAMILY PLANNING AND WOMEN'S HEALTH PIMA ANIMAL CARE CENTER 4,803,151 4,275,824 4,478,174 PREVENTION AND EDUCATION PROGRAMS 1,664,868 11,690,680 7,998,364 PUBLIC HEALTH EMERGENCY PREPAREDNESS 1,562,724 1,142,496 771,686 PUBLIC HEALTH NURSING 1,641,092 2,487,021 2,788,050 325,509 270,013 487,676 1,438,289 1,373,946 1,373,946                PUBLIC HEALTH SERVICES VITAL REGISTRATION 7RWDO5HYHQXHV 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 7RWDO3URJUDP)XQGLQJ 13-6 3LPD&RXQW\)<$GRSWHG%XGJHW 'HSDUWPHQW6XPPDU\E\3URJUDP 'HSDUWPHQW +($/7+ 6WDIILQJ )7(V E\3URJUDP CHIEF MEDICAL OFFICER 10.2 9.0 9.3 COMMUNITY NUTRITION PROGRAMS 60.8 65.0 62.1 CONSUMER HEALTH & FOOD SAFETY 32.0 31.0 31.0 DIRECTOR'S OFFICE 11.3 6.0 5.0 DISEASE CONTROL 32.3 29.1 28.8 EMERGENCY MGT/HOMELAND SECURITY 9.3 0.0 0.0 FAMILY PLANNING AND WOMEN'S HEALTH 23.7 23.8 23.5 MOBILE SERVICES 1.6 1.8 1.4 PIMA ANIMAL CARE CENTER 78.5 77.9 77.9 PREVENTION AND EDUCATION PROGRAMS 13.3 14.0 25.8 PUBLIC HEALTH EMERGENCY PREPAREDNESS 10.7 13.1 10.6 PUBLIC HEALTH NURSING 56.5 58.7 62.5 PUBLIC HEALTH SERVICES 37.2 16.6 22.4 0.0 7.9 7.9 13.2 13.1 113.1    TEEN SERVICES AND OUTREACH VITAL REGISTRATION 7RWDO6WDIILQJ )7(V Notes: Effective October 1, 2009, the administration of the Kino Teen Center was moved from Community Services, Employment & Training to Heath. Activity for fiscal year 2009/10 may be found in Community Services, Employment & Training department. Beginning July 1, 2010, the Office of Emergency Management & Homeland Security was budgeted as a separate department. Historical information for fiscal year 2009/10 is presented in Health. 13-7 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP &+,()0(',&$/2)),&(5 )XQFWLRQ Responsible for assuring that all medical care delivered in Health Department clinics is current, accurate, and delivered with care and sensitivity. Assures medical guidance is available to all programs within the Health Department including disease investigation, immunizations, and all clinical services, as well as in emergency responses involving health care. Responsible for assuring compliance within the Health Department with all applicable policies, laws, rules, and regulations including Clinical Laboratory Improvement Amendments (CLIA), Occupational Safety and Health Administration (OSHA) regulations, Health Insurance Portability and Accountability Act (HIPAA) privacy rules, state licensure rules, pharmaceutical security, etc. 'HVFULSWLRQRI6HUYLFHV Provide all direct clinical services at Health Department clinics, including family planning, well child care, STD, tuberculosis, mobile health clinics, teen services, and juvenile detention sexual health clinic. Oversee multiple lab sites/CLIA licenses. Provide guidance and training to entire Health Department to maintain compliance with all applicable federal, state, and local policies, laws, rules and regulations. Provide medical guidance to all outbreak investigations and to routine disease investigations when questions arise. Function as "medical expert" providing guidance to Health Department and Emergency Operations Center during response to emergencies with health component. 3URJUDP*RDOVDQG2EMHFWLYHV - Provide excellent quality and up-to-date medical care to all patients at Health Department clinics - Ensure Health Department remains in compliance with applicable federal, state, and local policies, laws, rules and regulations - Exceed 80% score on all laboratory proficiency testing - Provide medical guidance to outbreak investigations and to public health emergency response, as well as to other programs within the Department as needed 3URJUDP3HUIRUPDQFH0HDVXUHV Number of clinical encounters for Family Planning unduplicated clients Number of clinical encounters for Colposcopy Number of clinical encounters for Well Woman Healthcheck Number of outbreaks involving Chief Medical Officer oversight Score on laboratory proficiency testing for gram stain Score on laboratory proficiency testing for wet mount )< $FWXDO )< (VWLPDWHG )< 3ODQQHG 7,031 7,000 7,000 406 734 300 570 300 600 9 5 5 93% 100% 95% 95% 95% 95% 3URJUDP([SHQGLWXUHVE\2EMHFW )< $FWXDO )< $GRSWHG PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,019,280 87,522 0 932,726 11,817 11,063 988,350 14,861 7,000    30,568 36,000 36,000 0 0             7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH )< $GRSWHG 5HYHQXHV CHARGES FOR SERVICES MISCELLANEOUS 2SHUDWLQJ5HYHQXH6XE7RWDO 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH (93) 13-8 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP &20081,7<1875,7,21352*5$06 )XQFWLRQ Protect and promote the health of Pima County residents through the administration of programs providing quality supplemental food; nutrition; breastfeeding education and breast pump loans; folate education; and referrals to other health and social services. Community Nutrition Programs are an adjunct to good health care during critical times of growth and development in order to prevent health problems and improve the health status of eligible women, infants, children and seniors. 'HVFULSWLRQRI6HUYLFHV Screen, determine eligibility (by income, category, nutrition risk, and residence), and enroll low income clients in the Commodity Supplemental Food Program (CSFP/FOOD Plus), AZ Farmers' Market Nutrition Program (AZFMNP), Special Supplemental Nutrition Program for Women, Infants & Children (WIC) and the Breastfeeding Peer Counseling Program. Assess health risks including desirable and appropriate growth measures and anemia. Provide clients with appropriate general health, nutrition, breastfeeding, high risk, and other education, information, and referral as applicable. 3URJUDP*RDOVDQG2EMHFWLYHV - Serve as many eligible participants as possible for the programs within established caseload as granted and funded by the Arizona Department of Health Services’ USDA Bureau of Nutrition and Physical Activity - Network with other nutrition and health-based agencies, including Pima County programs, to provide a wide array of services to Pima County residents in need of assistance for food and nutrition-related needs - Distribute AZFMNP coupon booklets to a minimum of 2,200 low income individuals - Meet monthly caseload of 12,900 WIC program participants and 4,411 CSFP program participants - Provide a minimum of 15,000 health and nutrition education interventions to WIC and CFSP clients - Provide at least 150,156 (97% of targeted caseload) WIC food packages, redeemed through local grocery stores at a value of $8,164,000 to low income women, infants and children - Provide 240 units (contacts) of service by Breastfeeding Peer Counselors to Pima County women to promote and support breastfeeding 3URJUDP3HUIRUPDQFH0HDVXUHV AZ Farmers' Market coupon booklets issued CSFP food packages issued Folate program participants Nutrition education interventions WIC food packages issued Breastfeeding Peer Counselors hospital-based client encounters )< $FWXDO 2,382 53,474 3,140 32,046 154,313 57 )< (VWLPDWHG 2,500 52,932 3,500 22,000 160,632 400 )< 3ODQQHG 2,200 52,932 1,400 15,000 150,156 240 3URJUDP([SHQGLWXUHVE\2EMHFW )< $FWXDO )< $GRSWHG PERSONAL SERVICES SUPPLIES AND SERVICES 2,535,845 695,106 2,734,377 445,719 2,645,173 302,023    7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH )< $GRSWHG 5HYHQXHV 2SHUDWLQJ5HYHQXH6XE7RWDO    2,347,665 2,724,089 2,482,052 0 0             7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    INTERGOVERNMENTAL MISCELLANEOUS *UDQW5HYHQXH6XE7RWDO 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH (70) 13-9 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP &21680(5+($/7+ )22'6$)(7< )XQFWLRQ Enforce environmental and public health laws pertaining to food, recreational health (public and semi-public pools and spas), the housing sector, and public health nuisances. 'HVFULSWLRQRI6HUYLFHV Inspect food establishments, swimming pools and spas, motels, hotels, and mobile home/RV parks. Address and resolve public health nuisances as defined by Arizona Revised Statutes 36-601. Handle approximately 100,000 contacts with the public in person, telephone, or e-mail annually. 3URJUDP*RDOVDQG2EMHFWLYHV - Comply with all mandated functions and duties delegated in agreement with Arizona Department of Health Services (ADHS) - Ensure the compliance of regulated facilities and the prevention or elimination of public health nuisances as defined by Arizona Revised Statutes 36-601 and enforcement of Arizona Revised Statutes 36-601.01 (Smoke-free Arizona Act) - Meet inspection frequency goal for public schools general and food sanitation - Meet inspection frequency goal for public pools when operating - Meet the required inspection frequency goal per delegation agreement in 25% of the facilities designated high risk food operations - Continued participation and progress in completing the FDA Voluntary National Retail Food Regulatory Program Standards 3URJUDP3HUIRUPDQFH0HDVXUHV Food service inspections completed Swimming pool inspections completed Housing inspections completed Plan reviews (food, housing, and pools) Certifications issued (food and pools) Public nuisance complaints investigated Arizona Smoke-free Act compliance checks )< $FWXDO 8,091 3,838 400 269 1,571 528 10,429 )< (VWLPDWHG 9,220 2,481 836 75 1,500 1,000 12,456 )< 3ODQQHG 9,535 2,521 835 250 1,500 1,500 10,620 3URJUDP([SHQGLWXUHVE\2EMHFW )< $FWXDO )< $GRSWHG PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,179,636 394,238 1,364 1,411,809 113,264 54,000 1,468,074 121,464 0    1,104,877 1,050,000 1,150,000 7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH )< $GRSWHG 5HYHQXHV LICENSES & PERMITS CHARGES FOR SERVICES 19,150 0 0 820 0 0             7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    MISCELLANEOUS 2SHUDWLQJ5HYHQXH6XE7RWDO 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 13-10 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP ',5(&725 62)),&( )XQFWLRQ Ensure compliance and provision of statutorily mandated services and programs. Ensure compliance and provision of all Board of Supervisors mandated services and policies. Enforce laws and/or ordinances enacted or adopted by the respective jurisdictions relating to public health. Administer and coordinate all County public health services. Set department policy and operational goals and objectives. Serve as secretary for the Pima County Board of Health as mandated by ARS 36-186. 'HVFULSWLRQRI6HUYLFHV Administratively and fiscally responsible for 381.3 FTEs and $32,678,592 budget. Public health services provided include but are not limited to Disease Control and Reporting, Family Planning, HIV/AIDS counseling and testing, Community Nutrition and Dietetic Services, Immunizations, Tuberculosis Control, Public Health Nursing, Animal Care, Consumer Heath and Food Safety, and Emergency Preparedness. Respond to inquiries and requests from members and staff of the Board of Supervisors, County and Deputy County Administrators, and the public. 3URJUDP*RDOVDQG2EMHFWLYHV - Help the residents of Pima County achieve and maintain an optimal level of wellness - Exercise a leadership role in protecting health, preventing disease, and promoting community well-being through adoption of core public health functions and national standards - Encourage an active network of public health and safety professionals and community-based organizations - Systematically collect, assemble, analyze, and distribute information on health of the community - Ensure that quality services, including personal health services needed for the protection of public health in the community, are available and accessible to all persons 3URJUDP3HUIRUPDQFH0HDVXUHV Programs directed Program service sites Grants managed Health expenditures per capita General Fund subsidy per capita 3URJUDP([SHQGLWXUHVE\2EMHFW PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH )< $FWXDO 16 27 40 $26.07 $8.04 )< (VWLPDWHG 15 27 30 $35.50 $8.05 )< $FWXDO )< 3ODQQHG 15 27 29 $30.98 $7.70 )< $GRSWHG )< $GRSWHG (43,005) 3,619 1,053 382,133 81,805 2,474 327,826 33,001 0    5HYHQXHV INTEREST 36,899 0 0 17 0 0             7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    MISCELLANEOUS 2SHUDWLQJ5HYHQXH6XE7RWDO 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 13-11 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP ',6($6(&21752/ )XQFWLRQ Decrease the incidence of communicable diseases that threaten public health. 'HVFULSWLRQRI6HUYLFHV Develop and implement programs and plans that address disease control strategies through prevention, intervention, investigation, surveillance, education, screening, diagnosis and treatment. Provide subject matter expertise on sexually transmitted infections and tuberculosis for Pima County. 3URJUDP*RDOVDQG2EMHFWLYHV - Monitor disease patterns and conduct investigations to provide guidance for health care providers and the community in detection, prevention, and containment of communicable diseases - Increase the percentage of individuals with high risk sexual behaviors receiving screening, counseling, testing, and treatment services for HIV and STD - Identify active cases of tuberculosis and ensure completion of therapy - Identify, evaluate, and treat contacts to TB cases identified to have latent TB infection - Conduct surveillance activities with high risk populations and treat for latent TB infection - Maintain the availability of of low or no cost HIV tests - Maintain the number of clients with primary and secondary syphilis interviewed within 7, 14, or 30 days of initial testing 3URJUDP3HUIRUPDQFH0HDVXUHV Number of low or no-cost HIV tests Proportion of primary & secondary syphilis patients interviewed within 7 days Proportion of primary & secondary syphilis patients interviewed within 14 days Proportion of primary & secondary syphilis patients interviewed within 30 days TB clients completing therapy within one year of being diagnosed TB clients have HIV status reported )< $FWXDO )< (VWLPDWHG )< 3ODQQHG 4,784 75% 3,500 80% 3,500 80% 70% 85% 85% 70% 95% 95% 92% 90% 95% 100% 100% 100% 3URJUDP([SHQGLWXUHVE\2EMHFW )< $FWXDO )< $GRSWHG PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,390,349 656,925 2,098 1,569,726 506,956 0 1,538,020 505,052 0    198,947 191,650 191,650 7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH )< $GRSWHG 5HYHQXHV CHARGES FOR SERVICES MISCELLANEOUS 1,080 0 0    729,530 768,689 748,806 815 0 0             7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    2SHUDWLQJ5HYHQXH6XE7RWDO INTERGOVERNMENTAL MISCELLANEOUS *UDQW5HYHQXH6XE7RWDO 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 13-12 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP (0(5*(1&<0*7+20(/$1'6(&85,7< )XQFWLRQ Prevent or mitigate the loss of life and reduce property damage to the citizens of Pima County from both human and natural disasters in accordance with ARS Title 26 and Pima County Code Title 9. 'HVFULSWLRQRI6HUYLFHV Provide professional emergency management services to include planning and prevention, protection, responding and recovery activities, and training to protect lives, property, and the environment in the event of a disaster. Develop County emergency response and mitigation plans and assist municipalities and local governments in developing their plans to ensure the highest level of individual and agency preparedness to respond to and recover from a disaster. Perform all emergency management tasks required by law and local mandate. Comply with Homeland Security Presidential Directives, National Incident Management System (NIMS) and National Response Plan (NRP), National Infrastructure Protection Plan (NIPP), and National Preparedness Goals and Guidance. Assist each municipality in developing and maintaining an emergency response plan. Provide emergency response and management training opportunities to agency and municipality trainers. (Note: After fiscal year 2009/10, this program is presented in the new department Office of Emergency Management & Homeland Security. Only historical information is presented here.) 3URJUDP*RDOVDQG2EMHFWLYHV - Reduce response and recovery costs to the County by providing comprehensive response plans and ongoing mitigation projects to prevent or diminish the loss of life and extent of damage incurred during a disaster - Provide a state of the art emergency operations center to ensure County and local jurisdictions have the ability to communicate and operate with local emergency response agencies, other County, state, and federal response organizations, as well as the public - Maintain a comprehensive County emergency response plan that provides for the survival of the maximum number of people living in Pima County in the event of a natural or human caused disaster - Coordinate and conduct regular, realistic emergency response exercises for County agencies and local jurisdictions - Assist County agencies in maintaining a multi-hazard mitigation plan that guides local programs to eliminate or reduce the effects of potential disaster on the life and property of County residents, businesses, and public entities - Provide quality recurring emergency management training to County and municipal departments and to local emergency response agencies - Facilitate attendance for local responders at every opportunity to federal and state emergency management training courses - Participate, upon request, in local organization and jurisdiction, federal agency, and Arizona State Division of Emergency Management emergency response exercises - Provide an appropriate measured emergency response to include opening and making operational the Emergency Operations Center within one hour of notification by the Board of Supervisors or County Administrator, by municipality within Pima County, or by an emergency response agency within Pima County 3URJUDP3HUIRUPDQFH0HDVXUHV Exercises conducted Community Emergency Response Team (CERT) classes Citizens trained in CERT Business presentations Civic presentations Neighborhood presentations Events for community planning and preparedness activities and exercises 3URJUDP([SHQGLWXUHVE\2EMHFW PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 7RWDO3URJUDP([SHQGLWXUHV )< $FWXDO )< (VWLPDWHG )< 3ODQQHG 25 15 n/a n/a n/a n/a 182 31 14 5 436 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a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rovide individuals with information and means to exercise personal choice in determining the number and spacing of their children. 'HVFULSWLRQRI6HUYLFHV Provide birth control education, counseling, and contraceptive methods. Provide reproductive health exams, mammograms, various diagnostic tests, pap smears, and pregnancy testing. Provide testing and treatment for sexually transmitted diseases. Provide colposcopy examination and treatment for the follow-up of abnormal Pap smears. Provide community education/outreach. Provide referrals to agencies for tubal ligations, vasectomies, cancer treatment, surgery and other medical care needs of clients. 3URJUDP*RDOVDQG2EMHFWLYHV - Provide family planning clinic services to at least 7,400 clients - Provide a minimum of 500 colposcopy clinic encounters - Provide family planning education to at least 2,500 individuals in the community - Continue to expand services, targeting teens, by providing family planning services to Kino Teen Center, the Mobile Clinic, Project Contact, and the Juvenile Detention Center - Provide Well Woman Healthcheck services to no less than 1,500 eligible women 3URJUDP3HUIRUPDQFH0HDVXUHV Family Planning unduplicated clients served Colposcopy clinic encounters Family Planning clinic encounters Family Planning education encounters Well Woman Healthcheck unduplicated clients served )< $FWXDO 7,031 406 12,713 3,316 1,870 )< (VWLPDWHG 7,700 500 14,000 2,500 1,462 )< 3ODQQHG 7,400 500 13,500 2,500 1,500 3URJUDP([SHQGLWXUHVE\2EMHFW )< $FWXDO )< $GRSWHG PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,084,054 1,041,675 8,454 1,214,911 892,172 6,000 1,190,826 862,179 2,000    102,656 127,735 127,735 6,678 0 0    1,534,619 1,347,957 1,408,806 39,364 40,000 40,000             7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH )< $GRSWHG 5HYHQXHV CHARGES FOR SERVICES MISCELLANEOUS 2SHUDWLQJ5HYHQXH6XE7RWDO INTERGOVERNMENTAL MISCELLANEOUS *UDQW5HYHQXH6XE7RWDO 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 13-15 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP 02%,/(6(59,&(6 )XQFWLRQ Maintain and operate a medical mobile health clinic to provide health services in designated sites. Maintain and operate educational van to assist in disease prevention primarily in the area of communicable diseases. 'HVFULSWLRQRI6HUYLFHV Operate a mobile health clinic to designated sites and during scheduled events. Conduct routine and scheduled vehicle maintenance and coordinate repairs with in-house and outside vendors. Maintain supply inventory and maintenance logs. 3URJUDP*RDOVDQG2EMHFWLYHV - Ensure vehicles are maintained and operational for use in providing health services, education, and screenings at designated sites - Provide outreach services through mobile units - Deliver family planning services to no less than 700 unduplicated users of the Mobile Clinic and at least 420 unduplicated users of the education van 3URJUDP3HUIRUPDQFH0HDVXUHV Number of clients served by the medical mobile unit Number of clients served by the educational van 3URJUDP([SHQGLWXUHVE\2EMHFW PERSONAL SERVICES SUPPLIES AND SERVICES )< $FWXDO 922 4,386 )< $FWXDO )< (VWLPDWHG 700 500 )< 3ODQQHG 700 420 )< $GRSWHG )< $GRSWHG 62,413 50,188 62,425 39,681 43,800 30,971    1,300 6,000 0             7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH 5HYHQXHV MISCELLANEOUS 2SHUDWLQJ5HYHQXH6XE7RWDO 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 13-16 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP 21(3(5&(17)25<287+ )XQFWLRQ Use funds available through the program to provide additional health and human services to the target age group of youth (ages 0-19) and young parents. 'HVFULSWLRQRI6HUYLFHV Support initiatives and programs directed at improving emotional and physical health of youth living in stressed areas of Pima County through Community Development & Neighborhood Conservation. 3URJUDP*RDOVDQG2EMHFWLYHV - Provide additional health and human services to the target age group of youth (ages 0-19) and young parents - Provide support to school based programs that address health related issues for youth - Provide support to initiatives directed at reducing impact of poverty on youth in distressed areas 3URJUDP3HUIRUPDQFH0HDVXUHV Outreach events Youth/young adults provided support in school/other educational programs 3URJUDP([SHQGLWXUHVE\2EMHFW SUPPLIES AND SERVICES )< $FWXDO 34 2,420 )< (VWLPDWHG 6 2,400 )< $FWXDO )< 3ODQQHG 10 2,500 )< $GRSWHG )< $GRSWHG 23,000 100,000 100,000    5,000 0 0             7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH 5HYHQXHV MISCELLANEOUS 2SHUDWLQJ5HYHQXH6XE7RWDO 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 13-17 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP 3,0$$1,0$/&$5(&(17(5 )XQFWLRQ Protect public health and safety through education and enforcement of animal control laws and ordinances. Protect the welfare of animals through enforcement of animal welfare and cruelty laws and ordinances, and sheltering abandoned animals. 'HVFULSWLRQRI6HUYLFHV Enforce the ordinances and statutes pertaining to animal care and control. Conduct zoonosis surveillance. Administer the Pima County dog licensing program. Shelter stray and abandoned animals. Provide adoption services for unwanted animals. Educate the public on animal care issues. 3URJUDP*RDOVDQG2EMHFWLYHV - Minimize the spread of zoonotic diseases and injuries caused by wild and domestic animals - Maximize the care of companion animals to better meet community standards - Mitigate the impact of companion animals on urban lifestyle - Reduce the number of dog at large and animal bites per capita - Maintain the number of licenses issued per capita - Increase public outreach events - Increase the number of animals saved 3URJUDP3HUIRUPDQFH0HDVXUHV Licenses issued per capita Animal bites per capita Dog bites resulting in enforcement field action per capita Animals saved Education presentations Animal rabies cases identified )< $FWXDO )< (VWLPDWHG )< 3ODQQHG 0.106 0.0022 0.0014 0.110 0.0018 0.0016 0.112 0.0018 0.0015 10,161 129 70 10,408 201 11 10,500 130 75 3URJUDP([SHQGLWXUHVE\2EMHFW )< $FWXDO )< $GRSWHG PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,023,182 1,818,460 8,800 3,432,637 1,135,777 0 3,570,706 1,348,660 5,000    LICENSES & PERMITS 1,573,943 1,679,169 1,679,169 INTERGOVERNMENTAL 2,179,157 1,619,714 1,876,222 CHARGES FOR SERVICES 531,031 711,065 715,048 FINES AND FORFEITS 165,642 200,557 158,260 2,594 0 0 36,427 65,319 49,475    58,070 0 0 256,287 0 0             7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH )< $GRSWHG 5HYHQXHV INTEREST MISCELLANEOUS 2SHUDWLQJ5HYHQXH6XE7RWDO LICENSES & PERMITS MISCELLANEOUS *UDQW5HYHQXH6XE7RWDO 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 13-18 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP 35(9(17,21$1'('8&$7,21352*5$06 )XQFWLRQ Administer Tobacco and Chronic Disease program, Pima County's local project for tobacco education and prevention and chronic disease prevention, funded by the Arizona Department of Health Services and the federal stimulus funded Communities Putting Prevention to Work (CPPW) program that promotes healthy lifestyles. 'HVFULSWLRQRI6HUYLFHV Provide comprehensive tobacco education and prevention services to Pima County residents. Educate community on healthy eating and active living. 3URJUDP*RDOVDQG2EMHFWLYHV - Save lives by reducing tobacco use and eliminating health disparities related to tobacco use through protecting residents from secondhand smoke and educating residents of Pima County about risks associated with chronic disease and chronic disease prevention information - Prevent and reduce youth tobacco use and access to tobacco products - Provide cessation services to assist smokers in quitting - Prevent initiation of tobacco use among youth of Pima County - Eliminate nonsmoker's exposure to environmental or secondhand tobacco smoke (SHS) - Educate business owners through Smoke Free Arizona program about Proposition 201 and the new laws protecting citizens from secondhand smoke - Identify and eliminate the disparities related to tobacco use and its effects among different population groups - Reduce the spread of obesity and related chronic diseases in Pima County via policy, systems and environmental change in conjunction with the national Communities Putting Prevention to Work grant program - Influence and implement neighborhood plans that improve access to physical activity facilities and healthy food in at least 15 underserved neighborhoods - Support local food production and affordable distribution by establishing regular farmers' markets in underserved areas, including both permanent and "farm stand" locations - Initiate at least 200 wellness councils at schools, worksites, faith based settings, and health care facilities - Utilize no less than 45 media opportunities over fiscal years 2010/11 and 2011/12 to promote healthy eating and active living to counter negative influences on lifestyle 3URJUDP3HUIRUPDQFH0HDVXUHV Elementary and middle schools implementing intensive tobacco prevention curricula Tobacco retailers provided merchant education to prevent tobacco sales to minors Businesses receiving education and materials for compliance with Smoke Free Arizona Community partnerships Community plans impacted by CPPW change efforts Neighborhood associations engaged in health promotion activities Farmers' market sites/times added Wellness councils initiated CPPW media opportunities )< $FWXDO )< (VWLPDWHG )< 3ODQQHG 118 120 85 125 75 100 194 250 200 160 n/a n/a 20 15 15 50 15 15 n/a n/a n/a 3 175 36 6 200 27 3URJUDP([SHQGLWXUHVE\2EMHFW )< $FWXDO PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 732,098 1,010,895 26,428 1,731,045 10,050,026 5,000 1,564,021 6,574,350 17,020    7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH )< $GRSWHG )< $GRSWHG 5HYHQXHV INTERGOVERNMENTAL 1,664,868 11,690,680 7,998,364 *UDQW5HYHQXH6XE7RWDO    13-19 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP 35(9(17,21$1'('8&$7,21352*5$06 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW          7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 13-20 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP 38%/,&+($/7+(0(5*(1&<35(3$5('1(66 )XQFWLRQ Provide a consistent strategy for coordinating the efforts made by Pima County Health Department in response to our community’s public health and safety needs in a timely and professional manner and develop standards and plans by which staff will operate while responding to the public health consequences of any emergency situation or threat to the well-being of the community. 'HVFULSWLRQRI6HUYLFHV Describe the procedures and responsibilities appropriate to the health consequences of a major incident which address an outbreak resulting from the release of a biological agent, naturally occurring infectious disease, natural disaster, severe weather emergency, or hazardous material release. 3URJUDP*RDOVDQG2EMHFWLYHV - Provide a coordinated strategy for all Health Department operations during any disaster/emergency with the potential to threaten public health and to minimize serious illness and deaths due to a public health disaster/emergency 3URJUDP3HUIRUPDQFH0HDVXUHV Public Health staff trained on National Incident Management System and Incident Command System Public Health staff and volunteers trained/exercised on emergency plans Public Health preparedness exercises )< $FWXDO )< (VWLPDWHG )< 3ODQQHG 22 8 200 48 83 75 2 4 4 3URJUDP([SHQGLWXUHVE\2EMHFW )< $FWXDO )< $GRSWHG PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,073,481 712,021 17,880 847,795 273,701 21,000 670,797 100,889 0    INTERGOVERNMENTAL 1,562,724 1,142,496 771,686 *UDQW5HYHQXH6XE7RWDO             7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH )< $GRSWHG 5HYHQXHV 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 13-21 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP 38%/,&+($/7+1856,1* )XQFWLRQ The division of Public Health Nursing works in partnership with the community and service agencies to provide population based interventions that prevent disease, unintentional injuries and to promote health to the residents of Pima County. 'HVFULSWLRQRI6HUYLFHV Public Health Nursing provides a variety of services which are classified into three main categories. The first is to prevent the spread of communicable diseases through the administration of vaccines. The second category is to optimize the health of the community through population based interventions and home visitation. The third is to increase access to health care by promoting the enrollment and re-enrollment of individuals into primary care services. Examples of services include: Health and Safety consultation for child care programs; immunizations for adults, children and international travelers; home visits/case management; car seat safety education; health presentations/classes; senior wellness program and prenatal outreach program (Health Start). 3URJUDP*RDOVDQG2EMHFWLYHV - Initiate, maintain and evaluate population based Public Health Nursing programs that promote optimal health/safety and disease prevention - Initiate and maintain case management of individuals, families, and communities through referral base district nursing to optimize the health and safety status of Pima County - Initiate and maintain Public Health Nursing population based interventions design to prevent and control communicable disease - Initiate and maintain public awareness of emergency readiness to decrease morbidity and lessen recovery time from catastrophic disasters - Engage and mentor students and volunteers to foster an understanding and interest in Public Health Nursing 3URJUDP3HUIRUPDQFH0HDVXUHV Number of child care programs impacted by child care consultation/training Nursing case management visits Clients with improved outcomes Immunization visits Number of major community collaborations/projects Children receiving fluoride varnish applications International travel vaccines administered Children receiving dental sealant applications )< $FWXDO )< (VWLPDWHG )< 3ODQQHG 200 200 200 6,924 90% 44,067 20 1,886 2,765 2,977 6,000 99% 40,145 20 1,800 2,700 2,700 7,500 90% 40,000 25 1,800 2,700 2,900 3URJUDP([SHQGLWXUHVE\2EMHFW )< $FWXDO )< $GRSWHG )< $GRSWHG PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,945,037 1,411,584 21,435 3,341,058 1,092,502 4,000 3,646,642 1,367,121 15,804 7RWDO3URJUDP([SHQGLWXUHV    3URJUDP)XQGLQJE\6RXUFH 5HYHQXHV LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS 2SHUDWLQJ5HYHQXH6XE7RWDO INTERGOVERNMENTAL MISCELLANEOUS 13 0 0 510,737 1,035,758 747,281 20,828 0 0    1,090,812 1,451,263 2,040,769 18,702 0 0 *UDQW5HYHQXH6XE7RWDO    1HW2SHUDWLQJ7UDQVIHUV,Q 2XW          7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 13-22 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP 38%/,&+($/7+6(59,&(6 )XQFWLRQ Decrease the incidence of communicable and vaccine preventable diseases that threaten public health. Support the Department with administrative services. 'HVFULSWLRQRI6HUYLFHV Develop and implement programs and plans that address disease control strategies through prevention, intervention, investigation, surveillance, and immunization. Provide subject matter expertise on vaccine and communicable diseases. Provide administrative services and financial support to programs. 3URJUDP*RDOVDQG2EMHFWLYHV - Design and implement disease control protocols that address prevention, surveillance, investigation, and control measures to protect the public's health - Early initiation of case investigation to decrease community spread of infectious disease - Decrease incidence of communicable and vaccine preventable diseases - Provide department programs with efficient support services to enhance the delivery of services rendered to the residents of Pima County - Monitor disease patterns to detect increases or potential epidemics - Conduct disease investigations and provide guidance to professional and community partners in the detection, prevention, and containment of communicable diseases - Maintain passive surveillance systems in schools for influenza like illness - Provide immunization coverage to children 3 years of age and younger - Assess immunization coverage and improve availability of non-stock vaccine 3URJUDP3HUIRUPDQFH0HDVXUHV Provide immunization educational classes for community Percent of immunization requirements for children under 3 completed on schedule Contracts managed Personnel managed (FTEs) Facilities managed Warehouse inventory audit accuracy Outbreaks with investigation initiated within 24 hours of receipt of report Outbreaks reported to Arizona Department of Health Services (ADHS) within 24 hours of receipt of report Communicable disease investigations initiated within 30 days Communicable disease investigations entered in state database 3URJUDP([SHQGLWXUHVE\2EMHFW PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH )< $FWXDO )< (VWLPDWHG )< 3ODQQHG 10 11 15 n/a 71% 70% 140 391 15 99% 78% 121 367 12 96% 90% 130 381 16 98% 90% 56% 95% 95% 95% 95% 95% 95% 95% 95% )< $FWXDO )< $GRSWHG )< $GRSWHG 529,841 230,893 7,448 1,635,015 1,097,007 9,870 1,903,178 696,652 4,000    9 0 0 5HYHQXHV MISCELLANEOUS 2SHUDWLQJ5HYHQXH6XE7RWDO INTERGOVERNMENTAL    325,425 270,013 487,676 75 0 0    MISCELLANEOUS *UDQW5HYHQXH6XE7RWDO 13-23 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP 38%/,&+($/7+6(59,&(6 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW          7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 13-24 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP 7((16(59,&(6$1'2875($&+ )XQFWLRQ Provide adolescents ages 12-19 with information and means to exercise personal choice in determining the number and spacing of their children and provide comprehensive sex and health education. 'HVFULSWLRQRI6HUYLFHV Provide health prevention education and health service resources to individuals and groups which include family planning, STD screening and treatment, referrals for social service needs, teen parenting, general health education. (Note: Effective October 1, 2009, administration of the Kino Teen Center was transferred from the Community Services, Employment & Training department to Health. Historical information can be found in the Community Services, Employment & Training department for fiscal year 2009/10.) 3URJUDP*RDOVDQG2EMHFWLYHV - Provide consistent, teen friendly, confidential environment - Assure scheduled and walk-in appointment availability for teens - Increase teen and community awareness of teen services and resources - Provide family planning clinic services to at least 900 clients - Provide family planning and sexually transmitted disease education to at least 5,000 individuals in the community - Continue to expand services by reaching more unduplicated clients, targeting teens, by providing family planning services to Kino Teen Center, the Mobile Clinic, Project Contact, and the Juvenile Detention Center 3URJUDP3HUIRUPDQFH0HDVXUHV Family planning unduplicated clients served Teen services education encounters Parenting and social service classes conducted 3URJUDP([SHQGLWXUHVE\2EMHFW PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY )< $FWXDO n/a n/a n/a )< (VWLPDWHG 876 5,000 120 )< $FWXDO )< $GRSWHG )< 3ODQQHG 900 5,000 120 )< $GRSWHG 0 122 0 367,037 93,831 4,500 375,732 59,932 4,500             7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 13-25 3LPD&RXQW\)<$GRSWHG%XGJHW 3URJUDP6XPPDU\  'HSDUWPHQW +($/7+ 3URJUDP 9,7$/5(*,675$7,21 )XQFWLRQ Record births and deaths in Pima County and provide County residents with timely and accurate birth and death certificates. 'HVFULSWLRQRI6HUYLFHV Register birth certificates, death certificates, and fetal death certificates. Provide certified copies of birth and death certificates to residents. Provide computer generated birth and death certificates to County residents. 3URJUDP*RDOVDQG2EMHFWLYHV - Register all births and deaths that occur in Pima County - Issue burial transit permits to funeral homes and hospitals for disposal of human remains - Assist Pima County residents with paternity affidavits and affidavits to correct their vital records 3URJUDP3HUIRUPDQFH0HDVXUHV Certificates issued per year Certificates issued per year by each of 12 FTEs 3URJUDP([SHQGLWXUHVE\2EMHFW PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY )< $FWXDO 101,442 8,453 )< (VWLPDWHG 103,470 8,622 )< $FWXDO )< 3ODQQHG 105,539 8,794 )< $GRSWHG )< $GRSWHG 495,912 136,910 9,300 494,601 60,791 0 510,905 62,063 0    CHARGES FOR SERVICES 1,438,289 1,373,946 1,373,946 2SHUDWLQJ5HYHQXH6XE7RWDO             7RWDO3URJUDP)XQGLQJ    3URJUDP6WDIILQJ )7(V    7RWDO3URJUDP([SHQGLWXUHV 3URJUDP)XQGLQJE\6RXUFH 5HYHQXHV 1HW2SHUDWLQJ7UDQVIHUV,Q 2XW 2WKHU)XQGLQJ6RXUFHV )XQG%DODQFH'HFUHDVH ,QFUHDVH 13-26 Pima County FY 2011/2012 Adopted Budget Institutional Health Expenditures: 100,824,913 Revenues: FTEs 103,676 30.3 Function Statement: Oversee the health care services provided to the populations at the County's adult and juvenile detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding the County's mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University Physicians Healthcare Hospital, formerly known as Kino Community Hospital. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents; ARS Title 13, Chapter 14: Sexual Offenses, Section 13-1414: Expenses of Investigation and Chapter 41: Incompetence to Stand Trial, Section 13-4512: Treatment Order; Commitment; ARS Title 31, Chapter 1: Jails, Article 4: Inmate Health Care; ARS Title 36, Chapter 5: Mental Health Services Expenditures by Program Kino - UPI 14.88% Institutional Health 15.75% Health Care Financing 69.37% Sources of All Funding Department Revenue 0.10% General Fund Support 99.90% 13-27 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: INSTITUTIONAL HEALTH Expenditures by Program HEALTH CARE FINANCING FY2009/2010 Actual 45,698,823 FY2010/2011 Adopted 65,975,775 FY2011/2012 Adopted 69,944,670 INSTITUTIONAL HEALTH 13,595,056 17,219,246 15,880,243 KINO - UPH 27,795,207 11,208,333 15,000,000 Total Expenditures 87,089,086 94,403,354 100,824,913 Funding by Source Revenues INSTITUTIONAL HEALTH 141,781 69,765 69,765 KINO - UPH 2,987,792 4,669,156 33,911 Total Revenues Net Operating Transfers In/(Out) 3,129,573 0 4,738,921 0 103,676 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 83,959,513 0 0 89,664,433 0 0 100,721,237 Total Program Funding 87,089,086 94,403,354 100,824,913 Staffing (FTEs) by Program HEALTH CARE FINANCING 24.0 25.0 24.3 INSTITUTIONAL HEALTH 6.0 6.0 6.0 30.0 31.0 30.3 Total Staffing (FTEs) 13-28 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: INSTITUTIONAL HEALTH Program: HEALTH CARE FINANCING Function Fund and administer the County's contributions to state health care programs and Title 36 behavioral health care mandates to the eligible populations. Description of Services Pay the County's contribution of $14,951,800 to the Arizona Health Care Cost Containment System (AHCCCS) Acute Care and $42,302,468 to the Arizona Long Term Care System (ALTCS) programs, as well as $2,484,657 in additional contributions resulting from the October, 2001 implementation of Proposition 204. Contract for and fund $8,173,045 for the County's mandated responsibilities for mental health services. (Note: These four items do not exactly total $67,994,845 in budgeted supplies and services because there are other budgeted items in this number.) Program Goals and Objectives - Avoid sanctions and penalties through timely payment of the County's contributions to state health care delivery systems - Limit the County's liability by aggressively reviewing health care related claims submitted for payment to screen out inappropriate claims, seek other payer sources, and exclude payment for ineligible patients - Review and audit involuntary commitment utilization data and claims to ensure appropriate use of involuntary commitment statutes and to ensure adequate provision of service within the behavioral health crisis system Program Performance Measures Timely payments made to mandated state health programs Monthly reporting of Community Partnership of Southern Arizona (CPSA) Involuntary Commitment activity is reviewed/audited FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 12 12 12 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,812,209 43,877,792 8,822 1,841,159 64,107,601 27,015 1,939,878 67,994,845 9,947 45,698,823 65,975,775 69,944,670 0 0 0 0 0 45,698,823 0 0 65,975,775 0 0 69,944,670 45,698,823 65,975,775 69,944,670 24.0 25.0 24.3 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-29 FY2011/2012 Adopted Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: INSTITUTIONAL HEALTH Program: INSTITUTIONAL HEALTH Function Oversee and fund the County's obligation to provide health care to inmates at County correctional facilities. Provide technical assistance and analyses of the County's health care components to County administration. Oversee and fund the County's local Restoration to Competency (RTC) program. Fund the County's responsibility regarding housing of Sexually Violent Persons at Arizona State Hospital. Description of Services Monitor, audit, and fund the provision of quality correctional health care at the Adult Detention Center and the Juvenile Detention Center. Monitor and fund the County's Restoration to Competency program at the Adult Detention Center. Evaluate and audit the County's health care components, report findings and make recommendations to County administration to improve efficiency, maximize revenues, and minimize expenses to the degree prudent. Monitor and fund the County's obligation in housing Sexually Violent Persons at Arizona State Hospital pursuant to legislation. Program Goals and Objectives - Monitor and audit correctional health care vendor performance, program expenditures, and effectiveness to ensure fulfillment of health care mandates and prudent use of taxpayer dollars - Provide meaningful and accurate data to County administration regarding health care practices and trends in the County, state, and nation as pertains to the health care services provided to County residents - Minimize County liability through aggressive efforts in finding alternate payer sources for services previously funded by the County - Oversee the County's mandated function to fund forensic examinations for evidence gathering in instances of reported sexual assault - Minimize referrals of RTC patients to Arizona State Hospital (ASH) to less than three patients per month, while not exceeding the budgeted funding for the RTC program Program Performance Measures Monthly audits on contract staffing levels pursuant to correctional health contract terms Contract performance indicators are identified and audited monthly pursuant to contract Liquidated damages and offsets assessed as indicated in contract terms Fewer than three RTC patients per month referred to ASH FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 12 12 12 12 12 12 yes yes yes yes yes yes Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 583,993 13,011,063 615,489 16,603,757 619,066 15,261,177 13,595,056 17,219,246 15,880,243 141,781 69,765 69,765 141,781 69,765 69,765 0 0 0 0 0 13,453,275 0 0 17,149,481 0 0 15,810,478 13,595,056 17,219,246 15,880,243 6.0 6.0 6.0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-30 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: INSTITUTIONAL HEALTH Program: KINO - UPH Function Administer the County's contract with University Physicians Healthcare (formerly known as University Physicians Inc.) for the lease and operation of University Physicians Healthcare Hospital (UPHH), previously known as Kino Community Hospital. Description of Services Monitor and/or audit the lease contract between Pima County and University Physicians Healthcare (UPH) for compliance to terms of the lease and related contract payments including expenses incurred, revenues generated, staffing levels, compliance with laws and regulations, and other terms and conditions expressed in the contract. Monitor and fund the new intergovernmental agreement (IGA) with Arizona Board of Regents (ABOR) which now oversees UPHH through its UA Healthcare entity. This IGA calls for $15,000,000 in funding to be paid to ABOR in fiscal year 2011/12. Program Goals and Objectives - Ensure compliance with terms of the lease contract and the ABOR IGA to maximize the potential benefit of the hospital to the residents in the vicinity - Ensure that County funding is at an appropriate level to continue operation of the hospital under the terms approved by the Board of Supervisors - Monitor hospital services available pursuant to terms of the lease to ensure the availability of a range of hospital services on Tucson's south side Program Performance Measures Contractor submits financial and narrative reports on a timely basis per lease agreement Payments to and collections from contractor are made on a timely basis Funding is at an appropriate level for the continued operation of the hospital Established hospital lines of business remain in place and viable FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated yes yes yes 100% 100% 100% yes yes yes yes yes yes Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted SUPPLIES AND SERVICES 27,795,207 11,208,333 15,000,000 27,795,207 11,208,333 15,000,000 2,933,880 4,625,000 0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL INTEREST Operating Revenue Sub-Total 53,912 44,156 33,911 2,987,792 4,669,156 33,911 0 0 0 0 0 24,807,415 0 0 6,539,177 0 0 14,966,089 27,795,207 11,208,333 15,000,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-31 This page intentionally left blank. 13-32 Pima County FY 2011/2012 Adopted Budget Pima Health System & Services Expenditures: 69,926,412 Revenues: FTEs 61,061,472 256.4 Function Statement: Operate an acute/ambulatory health plan for the Arizona Health Care Cost Containment System (AHCCCS) and administer a long term care program for the Arizona Long Term Care System (ALTCS). Provide services to local residents through non-medical Community Services System. Mandates: ARS Title 36, Chapter 29: Arizona Health Care Cost Containment System Administration, Article 1: Arizona Health Care Cost Containment System and Article 2: Arizona Long-Term Care System Expenditures by Program Ambulatory Program 1.20% Long Term Care Program 98.80% Sources of All Funding Net Assets Decrease 12.68% Department Revenue 87.32% 13-33 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: PIMA HEALTH SYSTEM & SERVICES Expenditures by Program AMBULATORY PROGRAM COMMUNITY SERVICES SYSTEM FY2009/2010 Actual 3,395,070 FY2010/2011 Adopted 2,597,208 FY2011/2012 Adopted 840,754 4,761,358 5,361,832 1,000 LONG TERM CARE PROGRAM 196,643,554 198,874,639 69,084,658 Total Expenditures 204,799,982 206,833,679 69,926,412 748,056 Funding by Source Revenues AMBULATORY PROGRAM 6,280,592 3,292,127 COMMUNITY SERVICES SYSTEM 4,358,043 5,017,390 0 LONG TERM CARE PROGRAM 202,058,100 198,889,256 60,313,416 Total Revenues Net Operating Transfers In/(Out) 212,696,735 (1,000,000) 207,198,773 0 61,061,472 0 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 0 (6,896,753) 0 (365,094) 0 8,864,940 204,799,982 206,833,679 69,926,412 92.0 32.3 0.0 Staffing (FTEs) by Program ADMINISTRATION COMMUNITY SERVICES SYSTEM 7.2 6.1 0.0 22.0 20.5 0.0 LONG TERM CARE PROGRAM 559.3 527.5 256.4 Total Staffing (FTEs) 680.5 586.4 256.4 HEALTH MANAGEMENT 13-34 Pima County FY2011/2012 Adopted Budget Program Summary 5003 Department: PIMA HEALTH SYSTEM & SERVICES Program: ADMINISTRATION Function Carry salary, benefit, supply, and service expenses relating to Pima Health System (PHS) central services divisions (PHS Administrative Services, Medical Claims Adjudication, Financial Services, Information Services, Provider Services/Contracts, Grievance & Appeals, and Member Services). Description of Services Perform overall administration and the following functions for PHS: Contract Maintenance & Negotiations, Provider Services & Relations Activities, Grievances & Appeals, and Member Services. Also, In conjunction with the County's Finance and Risk Management Department, responsible for Medical Claims Adjudication and Financial Management and Reporting. Further, in conjunction with the County's Information Technology Department, responsible for Information Systems Management. Note: The expenditures for this program are allocated out in full to the Ambulatory Program, Long Term Care Program (ALTCS), and Community Services System (CSS). Program Goals and Objectives For historical purposes only. See Financial Highlights below. - Provide quality administrative services to ensure all programs provide superior healthcare services - Ensure the Ambulatory and ALTCS programs meet mandated AHCCCS operating and financial requirements - Continue to develop new services that provide a positive impact for communities that Pima Health System serves - Pay at least 90% of claims within 30 days - Pay a minimum of 99% of claims within 90 days - Limit unscheduled database server downtime to less than two hours per month - Limit annual downtime for system and application server to less than six hours per year - Receive a positive response on at least 90% of provider satisfaction surveys - Schedule specialist appointments within 45 days Financial Highlights and Significant Issues Pima Health Systems & Services' fiscal year 2011/12 budget reflects the transfer of of its AHCCCS and ALTCS functions to Bridgeway Health Solutions as of January 1, 2011. Because future operations will consist only of closure of this Program, ongoing performance measurement is no longer applicable. Program Performance Measures Full compliance with Corporate Compliance/Grievance Program Full compliance with Cultural Competency Program Vital written materials translated Accounts Payable & Procurement meet all requirements Claims paid within 30 days Claims paid within 90 days Network Development Plan accepted by AHCCCS Submit quarterly reports within 60 days of qtr end Annual financial audit with no internal control issues Unscheduled database server downtime per month Closure of the Plan and sale of Posada del Sol by 12/31/2011 Program Staffing (FTEs) FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 100% n/a yes 100% yes yes 100% yes n/a n/a n/a 90% 99% yes yes yes 1 hour n/a 90% 99% yes yes yes 1 hour n/a n/a n/a n/a n/a n/a n/a completed 92.0 13-35 32.3 0.0 Pima County FY2011/2012 Adopted Budget Program Summary 5003 Department: PIMA HEALTH SYSTEM & SERVICES Program: AMBULATORY PROGRAM Function Provide quality, cost effective ambulatory/acute medical services to members enrolled in the Pima Health System Arizona Health Care Cost Containment System (AHCCCS) Ambulatory Program in Pima County. Description of Services Provide a variety of medical services to qualified members of AHCCCS ambulatory program including inpatient, emergency, physician, laboratory, radiology, pharmacy, behavioral health, transportation, and other ancillary medical services. Note: There are no FTEs assigned to this program. Personal services costs shown below are reimbursements to other programs. Program Goals and Objectives For historical purposes only. See Financial Highlights below. - Improve quality of services provided to members - Receive a positive response on at least 95% of member satisfaction surveys Financial Highlights and Significant Issues Pima Health Systems & Services' fiscal year 2011/12 budget reflects the transfer of of its AHCCCS and ALTCS functions to Bridgeway Health Solutions as of January 1, 2011. Because future operations will consist only of closure of this Program, ongoing performance measurement is no longer applicable. Program Performance Measures Medical expense as a percent of operating revenue Administrative expense as a percent of operating revenue Positive response rate to member satisfaction survey Closure of the Plan FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 92% 8% 92% 8% n/a n/a 93% n/a 95% n/a n/a completed Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 87,942 3,307,128 138,293 2,458,915 59,531 781,223 3,395,070 2,597,208 840,754 4,565,500 3,170,924 745,113 42,654 121,203 2,943 1,672,438 0 0 6,280,592 3,292,127 748,056 0 0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) (1,000,000) Other Funding Sources Fund Balance Decrease/(Increase) 0 (1,885,522) Total Program Funding Program Staffing (FTEs) 0 (694,919) 0 92,698 3,395,070 2,597,208 840,754 0.0 0.0 0.0 13-36 Pima County FY2011/2012 Adopted Budget Program Summary 5003 Department: PIMA HEALTH SYSTEM & SERVICES Program: COMMUNITY SERVICES SYSTEM Function Provide grant funded Non-Medical Home and Community Based Services to the low income frail elderly and younger physically disabled Pima County residents. Description of Services Provide adult day care, attendant care, case management, emergency response system, home delivered meals, housekeeping, intake case management, personal care, home repair/modification, respite shopper, visiting nurse, caregiver support groups, and caregiver training. Program Goals and Objectives For historical purposes only. See Financial Highlights below. - Assist low income elderly and younger disabled residents of Pima County in remaining independent as long as possible in the community setting, enhancing the individual's quality of life and avoiding premature, more costly institutionalization Financial Highlights and Significant Issues Pima Health Systems & Services' fiscal year 2011/12 budget reflects the transfer of of its AHCCCS and ALTCS functions to Bridgeway Health Solutions as of January 1, 2011. Because future operations will consist only of closure of this Program, ongoing performance measurement is no longer applicable. Program Performance Measures Clients served Average case levels maintained by case mgrs Housekeeping allocation utilized Closure of the Plan FY2009/2010 Actual FY2010/2011 Estimated 1,950 100% 100% n/a 1,950 100% 100% n/a FY2011/2012 Planned n/a n/a n/a complete Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 335,499 4,425,859 325,847 5,035,985 0 1,000 4,761,358 5,361,832 1,000 4,223,795 5,002,190 0 134,248 15,200 0 4,358,043 5,017,390 0 Net Operating Transfers In/(Out) 255,801 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 147,514 0 344,442 0 1,000 4,761,358 5,361,832 1,000 7.2 6.1 0.0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 13-37 Pima County FY2011/2012 Adopted Budget Program Summary 5003 Department: PIMA HEALTH SYSTEM & SERVICES Program: HEALTH MANAGEMENT Function Carry salary and benefit expenses relating to mandated health management activities required by both of the Arizona Health Care Cost Containment System (AHCCCS) contracts for the Arizona Long Term Care System (ALTCS) and the Ambulatory Program. Provide the following services: Office of Medical Management, Preventative Health, Maternal & Child Health, Quality Management, Pharmacy Benefit Management, and Utilization Management. Description of Services Provide medical claims, authorization review, pharmacy benefit management, acute care case management, chronic disease program coordination, HIV and transplant coordination, maternal and child health care, early and periodic screening, diagnosis and treatment (EPSDT) screening, practitioner/provider credentialing/recredentialing/profiling, abuse monitoring, concern/complaint investigations, and performance measure/performance improvement project monitoring/reporting. Program Goals and Objectives For historical purposes only. See Financial Highlights below. - Align the efforts of Pima Health System's medical staff within a distinct program so these personnel can focus on improving the medical care provided to members - Meet/exceed AHCCCS mandated performance measures . Ensure Medical Director reviews and signs all denied prior authorizations . Review all non-formulary requests within 5 days . Ensure all contracted practitioners and select providers are credentialed/recredentialed . Investigate all complaints, including abuse issues . Reassess all at-risk member cases every 30 days or less . Resolve all prior authorization issues within 28 days Financial Highlights and Significant Issues Pima Health Systems & Services' fiscal year 2011/12 budget reflects the transfer of of its AHCCCS and ALTCS functions to Bridgeway Health Solutions as of January 1, 2011. Because future operations will consist only of closure of this Program, ongoing performance measurement is no longer applicable. Program Performance Measures Medical Director reviews & signs all denied prior authorizations Days to review all non-formulary requests All contracted practitioners and select providers are credentialed/recredentialed All complaints, including abuse issues investigated All at-risk member cases reassessed every 30 days or less Prior authorization issues resolved within 28 days Closure of the Plan Program Staffing (FTEs) FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated yes yes n/a 5 yes 5 yes n/a n/a yes yes yes yes n/a n/a yes n/a yes n/a n/a complete 22.0 13-38 20.5 0.0 Pima County FY2011/2012 Adopted Budget Program Summary 5003 Department: PIMA HEALTH SYSTEM & SERVICES Program: LONG TERM CARE PROGRAM Function Serve as the Arizona Long Term Care System program contractor for Title XIX services in Pima and Santa Cruz counties. Description of Services Provide a complement of mandated services in the Long Term Care program to better serve the medical needs of qualified residents of Pima and Santa Cruz counties to include institutional, home, and community based services (HCBS), medical services, social and behavioral health services, and case management. Carry the operating costs of Posada del Sol (PDS), the Behavioral Health (BH) team, and the Home Care Support Services Program. Program Goals and Objectives For historical purposes only. See Financial Highlights below. - Continue to provide medical, social and behavioral care that is both fiscally responsible and respectful towards the needs of its members - Maintain or increase current membership in the HCBS Program, thereby allowing PHS to make a positive impact on the health of qualified residents of both Pima and Santa Cruz counties - Meet or exceed medical expense to operating revenue ratio of 85% - Meet administrative expense to operating revenue ratio of no more than 8% - Assess level of care for HCBS members every 90 days - Assess level of care for institutionalized members every 180 days - Receive a positive response on at least 90% of member satisfaction surveys Financial Highlights and Significant Issues Pima Health Systems & Services' fiscal year 2011/12 budget reflects the transfer of of its AHCCCS and ALTCS functions to Bridgeway Health Solutions as of January 1, 2011. This Program includes the remaining operations of the Posada del Sol skilled nursing facility. This facility may be sold during fiscal year 2011/12. Because ongoing operations are not planned and due to the current focus on transferring other long term care contracts to Bridgeway Health Solutions, no performance measures have been developed for this Program. Program Performance Measures Medical expense as a % of operating revenue Administrative expense as a % of operating revenue Enrolled membership at year end Quarterly Adult Foster Care home visit for periodic monitoring Asstd Living Homes/Center residents surveyed per yr. Annual evaluation of behavioral health providers Avail. behavioral hlth svcs fully AHCCCS compliant Well-child EPSDT screened for behavioral needs Case mgr intensive training within 45 days of hire Annual cost effective study for each HCBS member Level of care (LOC) assessment-HCBS members LOC assessment for institutionalized members Sale of Posada del Sol facility FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 90% 8% 4,340 yes 90% 8% 4,460 yes n/a n/a 0 n/a 20% yes yes 75% yes yes 90 days 180 days n/a 20% yes yes 75% yes yes 90 days 180 days n/a n/a n/a n/a n/a n/a n/a n/a n/a completed Program Expenditures by Object FY2009/2010 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 28,652,817 167,970,441 20,296 30,364,116 168,426,715 83,808 15,586,695 53,488,963 9,000 Total Program Expenditures 196,643,554 198,874,639 69,084,658 13-39 FY2010/2011 Adopted FY2011/2012 Adopted Pima County FY2011/2012 Adopted Budget Program Summary 5003 Department: PIMA HEALTH SYSTEM & SERVICES Program: LONG TERM CARE PROGRAM Program Funding by Source Revenues 200,668,772 198,218,171 INTEREST CHARGES FOR SERVICES 463,528 551,157 28,402 MISCELLANEOUS 925,800 119,928 17,000 202,058,100 198,889,256 60,313,416 0 0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (255,801) 0 (5,158,745) 0 (14,617) 60,268,014 0 8,771,242 196,643,554 198,874,639 69,084,658 559.3 527.5 256.4 13-40 Pima County FY2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Expenditures PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS 221,159,460 221,159,460 221,159,460 221,159,460 DEVELOPMENT SERVICES DSD GRANTS PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 142,354 2,826,366 2,553,853 702,325 449,537 142,354 2,826,366 2,553,853 702,325 449,537 TOTAL DEVELOPMENT SERVICES 6,674,435 6,674,435 ENVIRONMENTAL QUALITY ADMINISTRATION AIR COMMUNICATION AND OUTREACH ENFORCEMENT WATER AND WASTE TOTAL ENVIRONMENTAL QUALITY 16,830 2,175,339 192,163 7,313 747,306 16,830 2,175,339 192,163 7,313 747,306 3,138,951 3,138,951 FACILITIES MANAGEMENT ADMINISTRATION ASSET MGT & PLANNING SERVICES BUILDING SERVICES BUSINESS SERVICES DESIGN & CONSTRUCTION SERVICES PARKING GARAGES 1,648,885 334,888 13,928,724 134,872 730,360 1,743,359 1,648,885 334,888 14,693,824 134,872 730,360 1,743,359 TOTAL FACILITIES MANAGEMENT 16,777,729 765,100 1,743,359 19,286,188 659,195 47,519 373,194 2,571,974 7,293,427 143,586 3,485,013 62,000 543,000 721,195 47,519 373,194 3,114,974 7,293,427 143,586 3,485,013 14,573,908 605,000 15,178,908 765,100 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES DEVELOPMENT GIS & MULTIMEDIA SERVICES NATURAL RESOURCE PARKS OPERATIONS PLANNING RECREATION TOTAL NATURAL RESOURCES, PARKS & RECREATION OFFICE OF SUSTAINABILITY & CONSERVATION CONSERVATION SCIENCE CULTURAL RESOURCES SUSTAINABILITY TOTAL OFFICE OF SUSTAINABILITY & CONSERVATION 73,870 106,440 83,540 73,870 106,440 83,540 263,850 263,850 PUBLIC WORKS ADMINISTRATION ADMINISTRATION CULTURAL RESOURCES REAL PROPERTY TOTAL PUBLIC WORKS ADMINISTRATION 14-1 Pima County FY2011/2012 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Expenditures REGIONAL FLOOD CONTROL DISTRICT CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT HAZARD MITIGATION INFRASTRUCTURE REGULATORY RIPARIAN PROTECTION TOTAL REGIONAL FLOOD CONTROL DISTRICT 169,618 3,504,691 1,663,233 3,406,144 1,392,575 1,907,689 169,618 3,504,691 1,663,233 3,406,144 1,392,575 1,907,689 12,043,950 12,043,950 REGIONAL WASTEWATER RECLAMATION CONVEYANCE SYSTEM PLANNING & ENGINEERING REGIONAL WASTEWATER RECLAMATION ADMIN TREATMENT OPERATIONS TOTAL REGIONAL WASTEWATER RECLAMATION 11,144,337 8,917,071 103,554,498 30,437,642 11,144,337 8,917,071 103,554,498 30,437,642 154,053,548 154,053,548 SOLID WASTE MANAGEMENT COMMUNITY SERVICES DEVELOPMENT, CLOSURE, AND REMEDIATION RESOURCE MANAGEMENT WASTE MANAGEMENT 216,000 4,000 1,063,000 5,164,000 216,000 4,000 1,063,000 5,164,000 TOTAL SOLID WASTE MANAGEMENT 6,447,000 6,447,000 10,300,549 24,458,697 1,993,995 10,300,549 24,458,697 1,993,995 36,753,241 36,753,241 TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE TOTAL TRANSPORTATION TOTAL PUBLIC WORKS 31,615,487 59,753,242 221,159,460 162,471,342 474,999,531 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FLEET SERVICES FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS SUPPORT SERVICES 6,115,974 1,797,220 3,597,444 5,484,007 4 TOTAL FLEET SERVICES 16,994,645 TOTAL INTERNAL SERVICE - PUBLIC WORKS 16,994,645 14-2 Pima County FY2011/2012 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Revenues PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS 53,977,280 53,977,280 53,977,280 53,977,280 DEVELOPMENT SERVICES DSD GRANTS PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 76,782 5,014,192 392,145 444,715 20,394 76,782 5,014,192 392,145 444,715 20,394 TOTAL DEVELOPMENT SERVICES 5,948,228 5,948,228 ENVIRONMENTAL QUALITY ADMINISTRATION AIR COMMUNICATION AND OUTREACH ENFORCEMENT WATER AND WASTE TOTAL ENVIRONMENTAL QUALITY 15,250 1,726,200 192,100 7,100 746,511 15,250 1,726,200 192,100 7,100 746,511 2,687,161 2,687,161 2,295,035 2,099,100 41,784 4,667,707 2,099,100 2,099,100 6,808,591 FACILITIES MANAGEMENT ADMINISTRATION BUILDING SERVICES PARKING GARAGES TOTAL FACILITIES MANAGEMENT 41,784 2,372,672 2,414,456 2,295,035 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES NATURAL RESOURCE PARKS OPERATIONS RECREATION TOTAL NATURAL RESOURCES, PARKS & RECREATION 161,500 340,700 322,600 824,800 62,000 645,000 62,000 806,500 340,700 322,600 707,000 1,531,800 20,268,768 150,000 20,268,768 150,000 20,418,768 20,418,768 REGIONAL FLOOD CONTROL DISTRICT FLOOD CONTROL SUPPORT RIPARIAN PROTECTION TOTAL REGIONAL FLOOD CONTROL DISTRICT REGIONAL WASTEWATER RECLAMATION REGIONAL WASTEWATER RECLAMATION ADMIN TOTAL REGIONAL WASTEWATER RECLAMATION 166,423,553 166,423,553 166,423,553 166,423,553 SOLID WASTE MANAGEMENT RESOURCE MANAGEMENT WASTE MANAGEMENT TOTAL SOLID WASTE MANAGEMENT 6,000 4,241,000 6,000 4,241,000 4,247,000 4,247,000 46,990,953 1,194,552 856,581 46,990,953 1,194,552 856,581 49,042,086 49,042,086 TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE TOTAL TRANSPORTATION TOTAL PUBLIC WORKS 3,239,256 14-3 79,397,050 53,977,280 174,470,881 311,084,467 Pima County FY2011/2012 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Revenues INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FLEET SERVICES FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS SUPPORT SERVICES 13,150,322 6,000 1,814,341 1,233,799 4 TOTAL FLEET SERVICES 16,204,462 TOTAL INTERNAL SERVICE - PUBLIC WORKS 16,204,462 14-4 Pima County FY 2011/2012 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS 5.0 TOTAL CAPITAL PROJECTS 5.0 DEVELOPMENT SERVICES DSD GRANTS PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 1.0 30.1 23.4 7.3 3.3 TOTAL DEVELOPMENT SERVICES 65.1 ENVIRONMENTAL QUALITY ADMINISTRATION AIR COMMUNICATION AND OUTREACH ENFORCEMENT WATER AND WASTE 5.0 17.5 2.9 4.0 6.6 TOTAL ENVIRONMENTAL QUALITY 36.0 FACILITIES MANAGEMENT ADMINISTRATION ASSET MGT & PLANNING SERVICES BUILDING SERVICES BUSINESS SERVICES DESIGN & CONSTRUCTION SERVICES PARKING GARAGES 16.0 5.0 118.0 3.0 23.0 3.0 TOTAL FACILITIES MANAGEMENT 168.0 FLEET SERVICES FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS SUPPORT SERVICES 11.0 4.0 38.0 2.0 TOTAL FLEET SERVICES 55.0 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES DEVELOPMENT GIS & MULTIMEDIA SERVICES NATURAL RESOURCE PARKS OPERATIONS PLANNING RECREATION 7.0 2.0 5.5 33.3 104.0 2.0 76.3 TOTAL NATURAL RESOURCES, PARKS & RECREATION 14-5 230.1 Pima County FY 2011/2012 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs OFFICE OF SUSTAINABILITY & CONSERVATION CONSERVATION SCIENCE CULTURAL RESOURCES SUSTAINABILITY 4.0 6.5 1.0 TOTAL OFFICE OF SUSTAINABILITY & CONSERVATION 11.5 PUBLIC WORKS ADMINISTRATION ADMINISTRATION REAL PROPERTY 5.0 18.0 TOTAL PUBLIC WORKS ADMINISTRATION 23.0 REGIONAL FLOOD CONTROL DISTRICT CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT HAZARD MITIGATION INFRASTRUCTURE REGULATORY RIPARIAN PROTECTION 5.0 8.0 13.0 14.3 18.0 9.0 TOTAL REGIONAL FLOOD CONTROL DISTRICT 67.3 REGIONAL WASTEWATER RECLAMATION CONVEYANCE SYSTEM PLANNING & ENGINEERING REGIONAL WASTEWATER RECLAMATION ADMIN TREATMENT OPERATIONS 108.0 91.7 97.1 215.0 TOTAL REGIONAL WASTEWATER RECLAMATION 511.8 SOLID WASTE MANAGEMENT RESOURCE MANAGEMENT WASTE MANAGEMENT 8.0 20.5 TOTAL SOLID WASTE MANAGEMENT 28.5 TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE 26.2 172.0 96.5 TOTAL TRANSPORTATION 294.7 TOTAL PUBLIC WORKS 1,496.0 Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 14-6 Pima County FY 2011/2012 Adopted Budget Capital Projects Expenditures: 221,159,460 Revenues: FTEs 53,977,280 5.0 Function Statement: The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding enterprise and internal service fund projects), as detailed in the proposed Fiscal Year 2012/16 Five Year Capital Improvement Plan. Mandates: Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability, and Implementation Expenditures by Program Capital Projects 100% Sources of All Funding Fund Balance Decrease 17.24% Department Revenue 24.41% Operating Transfers 11.78% Bond Proceeds 46.57% 14-7 14a Capital Projects Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: CAPITAL PROJECTS Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted CAPITAL PROJECTS 162,050,669 198,701,642 221,159,460 Total Expenditures 162,050,669 198,701,642 221,159,460 37,902,906 74,330,378 53,977,280 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 37,902,906 (1,299,072) 125,000,000 446,835 74,330,378 14,599,521 75,000,000 34,771,743 53,977,280 26,048,639 103,000,000 38,133,541 Total Program Funding 162,050,669 198,701,642 221,159,460 9.5 4.0 5.0 9.5 4.0 5.0 Funding by Source Revenues CAPITAL PROJECTS Staffing (FTEs) by Program CAPITAL PROJECTS Total Staffing (FTEs) 14-8 Pima County FY2011/2012 Adopted Budget Program Summary 4000 Department: CAPITAL PROJECTS Program: CAPITAL PROJECTS Function The Capital Projects budget reflects anticipated funding for the construction of Pima County funded capital projects valued at $100,000 or more and all projects funded with bonds, (excluding enterprise and internal service fund projects), as detailed in the five year Capital Improvement Plan (CIP). These projects are primarily funded through bond sales. The balance of the funding comes from Capital Projects revenue and operating transfers from other County departments. Description of Services The budgeted amount of $221,159,460 has been based on the following: Facilities Management Transportation Sheriff Regional Flood Control Open Space Parks and Recreation Finance Community Development Cultural Resources Information Technology Solid Waste Management Total CIP $67,190,735 65,170,961 26,561,383 20,973,632 12,290,824 12,132,559 5,991,216 5,048,550 2,674,225 2,528,696 596,679 ____________ $221,159,460 Program Goals and Objectives - Meet the reporting requirements of Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability and Implementation Program Performance Measures Bond Update Reports produced by due dates Completed Projects Report produced by due date Bond Ordinance Amendments produced by due dates FY2009/2010 Actual FY2010/2011 Estimated yes yes yes yes yes yes FY2011/2012 Planned yes yes yes Program Expenditures by Object FY2009/2010 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 659,379 (647,166) 162,038,456 0 0 198,701,642 0 0 221,159,460 162,050,669 198,701,642 221,159,460 31,105,975 67,260,836 49,384,375 CHARGES FOR SERVICES 4,380,520 6,665,200 3,655,905 INTEREST 1,169,998 0 0 MISCELLANEOUS 430,886 404,342 937,000 MEMO REVENUE 815,527 0 0 37,902,906 74,330,378 53,977,280 (1,299,072) 125,000,000 446,835 14,599,521 75,000,000 34,771,743 26,048,639 103,000,000 38,133,541 162,050,669 198,701,642 221,159,460 9.5 4.0 5.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted FY2011/2012 Adopted Revenues INTERGOVERNMENTAL Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-9 Pima County FY 2011/2012 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2011/2012 For a comprehensive list of the active and new projects comprising the fiscal year 2012/16 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2011/12 Adopted Department/Project Facilities Management Justice Court/Municipal Court Complex 8th Floor Superior Courts Additional Courtrooms Southern Arizona Indoor Sports Center at Curtis Park UPH Abrams Clinics Psychiatric Hospital (2004 & 2006 Authority) Administration 4th Floor Tenant Improvements Facilities Building Improvements Abrams 1st to 2nd Floor Relocation Arthur Pack and Winston Reynolds Manzanita Park Lighting Baseball Fields Retrofit the Downtown Central Plant Chilled Water System Psychiatric Urgent Care Center Theresa Lee Health Clinic Install Gas-to-Electric Turbines at the Adult Detention Complex Replace Administration & Building M Roofs Downtown Complex Replace Motors in the Downtown Governmental Complex Arizona Sonora Desert Museum - Gray Water ADA Facility Accessibility Projects Amado - UCHC Health Clinic Facilities Management Total Transportation Magee Road/Cortaro Farms Road: Mona Lisa to La Canada La Cholla Boulevard: Magee Road to Overton Road Magee Road/Cortaro Farms Road: Corridor Study & Thornydale Road to Mona Lisa Pavement Preservation Program Valencia Road: Alvernon Road to Wilmot Road La Canada Drive: Ina Road to River Road Houghton Road: Interstate 10 to Tanque Verde Road Orange Grove Road: Camino de la Tierra to La Cholla Boulevard La Canada Drive: Ina Road to Calle Concordia Alvernon Way/Valencia Intersection Improvements Tanque Verde Road: Catalina Highway to Houghton Road Valencia Road: Wilmot Road to Kolb Road Ina Road at Oracle Road Intersection Valencia Road: Mark Road to Wade Road Magee Road: La Cañada Drive to Oracle Road Valencia Road Street Lighting, Sidewalk, and Widening ARRA Intersection Control & Crosswalk Renewal La Cholla Boulevard: River Road to Ruthrauff Road Golder Ranch Road Bridge at CDO Wash Camino De Oeste: Los Reales to Valencia Road General Hitchcock Highway Infrastructure Repairs Laguna Elementary School Sidewalks/Landscaping South Tucson Pavement Chip Seal Colossal Cave Road: Success Drive & Ruthrauff Culvert 14-10 $ $ $ 36,030,000 8,500,000 6,655,000 2,600,000 2,480,530 2,365,000 1,500,000 1,457,000 1,445,000 950,000 800,580 737,795 711,688 295,000 275,000 243,330 99,062 33,750 12,000 67,190,735 8,482,000 6,533,737 5,520,745 5,000,000 4,336,000 4,000,000 3,800,000 3,700,000 3,472,478 2,465,789 2,107,927 1,690,000 1,500,000 1,470,999 1,266,144 1,189,674 789,000 710,376 580,000 500,000 500,000 468,713 400,000 385,000 Pima County FY 2011/2012 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2011/2012 For a comprehensive list of the active and new projects comprising the fiscal year 2012/16 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2011/12 Adopted Department/Project Mt. Shadow/Ventana Signal Orange Grove Two-Way-Left-Turn-Lane & Bike Lanes: La Canada Road to Oracle Road Flowing Wells Sidewalks: River to Roger Homer Davis Elementary Bicycle & Pedestrian Enhancement Old Tucson-Nogales Highway: Summit Neighborhood Aviation Parkway: Richey to Technical Dr. Colossal Cave Bike Lanes Agua Caliente Safe Routes to School Safety Improvements / 1997 Bond Funded Camino de Manana: Tangerine to Linda Vista Centennial Elementary School: Safe Routes Valencia Road: Benson to Littletown Palo Verde/Lincoln: Hawk Signal & Crosswalk Valencia Road Bike Lanes: Cardinal to Mission Harrison Road Bike Lanes I-19 Frontage Road: Continental Road to Canoa Road Irvington at Mission Sunrise Drive: Craycroft Road to Kolb Road Bear Canyon Bike Lanes: Snyder to Indian Bend Neighborhood Transportation Improvements Square Tube Breakaway Sign Posts Safe Routes to School Demonstration Project Manzanita Elementary Safe Routes to School Design Project ADA Pedestrian Improvements Mission Road Paved Shoulder Marsh Station Bridge South Abutment Repair Alvernon Bike Lanes: Golf Links to Ajo Safety Management Systems and Program Development Orange Grove Bike Lanes: Oracle to Camino La Zorrola Kino Parkway Overpass at 22nd Street Miscellaneous Bike Safety Improvement Projects Silverbell Road at Blanco/Brawley Washes Intelligent Transportation Systems (Signals Coordination & Cabinet Upgrade) Picture Rocks and Sandario Beacon Video Detection at Traffic Signals Transportation Total Sheriff Department Communications Emergency Operations Center Regional Public Safety Communications System Thomas Price Service Center Communications Center Expansion Sheriff Department Total Regional Flood Control Urban Drainage Pantano Wash: Speedway to Tanque Verde Floodprone Land Acquisition Program $ $ $ $ 14-11 375,000 355,000 311,384 300,000 300,000 250,000 250,000 242,000 235,000 222,222 150,000 150,000 125,000 110,000 102,218 100,000 100,000 100,000 75,000 73,000 64,805 60,000 55,000 50,000 45,000 25,000 23,500 20,000 11,000 10,000 5,000 4,250 1,000 1,000 1,000 65,170,961 17,058,020 7,876,569 1,626,794 26,561,383 5,000,000 3,508,700 3,000,000 Pima County FY 2011/2012 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2011/2012 For a comprehensive list of the active and new projects comprising the fiscal year 2012/16 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2011/12 Adopted Department/Project Santa Cruz River: Grant Road to Camino del Cerro River Park Floodprone and Riparian Land Acquisition Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE Study) Tohono O'Odham Nation Urban Drainage Arroyo Chico Detention Basin (USACOE) Santa Cruz River Flood Control, Erosion Control and Linear Park: Ajo to 29th Street Cañada del Oro River Park: Thornydale to Magee Roger Road and I-10 Drainage Improvement Pascua Yaqui Tribe Black Wash Urban Drainage Flood Control Improvements Santa Cruz River Continental Ranch Remediation City of South Tucson Urban Drainage El Corazon de los Tres Rios Del Norte Pantano Wash Watershed Study Santa Cruz River Watershed Study Tres Rios del Norte (USACOE Study) El Rio Medio (USACOE Study) Pantano Wash: Kolb Executive Park Bank Protection Pantano Wash: Mullins Landfill Bank Protection Pantano Wash: Pantano Townhomes Bank Protection Regional Flood Control Total Open Space Painted Hills Property Acquisition Sweetwater Canyon Property Acquisition Town of Sahuarita Priorities Kino at 36th: Little America Refining Property Acquisition Open Space Preservation Open Space Total Parks and Recreation Southeast Community Park Northside Community Center Houghton Greenway Bicycle Lane on Sahuarita Road Southeast Regional Park/Shooting Range Lincoln Park Softball Field Improvements Tortolita Trail System Julian Wash Linear Park Lawrence Park Ball Field and Lighting Santa Cruz River Community Park - Menlo Park Atturbury Wash Sanctuary Arroyo Chico Rillito River Park: Mountain to Campbell (South Bank) Santa Cruz River Park: Irvington to Valencia Parks and Recreation Total Finance and Risk Management PimaCore Resource Management System 14-12 $ $ $ $ 2,500,000 1,187,000 914,884 893,510 802,000 746,025 506,400 500,000 473,011 250,000 214,102 200,000 100,000 100,000 50,000 25,000 1,000 1,000 1,000 20,973,632 7,999,660 1,605,000 1,499,500 942,350 244,314 12,290,824 $ 3,928,096 2,381,516 1,346,595 1,112,661 900,000 793,833 392,007 303,587 300,000 298,937 183,951 157,910 23,466 10,000 12,132,559 $ 5,991,216 Pima County FY 2011/2012 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2011/2012 For a comprehensive list of the active and new projects comprising the fiscal year 2012/16 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2011/12 Adopted Department/Project Finance and Risk Management Total Community Development Esperanza En Escalante Veterans Housing Project Housing Reinvestment 2004 Authorization Honea Heights Redevelopment Project Toumey Park South Tucson Youth Mission View & Ochoa Wakefield Neighborhood Project 29th Street Coalition Freedom Park Barrio Centro El Banco Remodel NSP Acquisition Program Avondale Neighborhood Project Elvira Neighborhood Menlo Park Neighborhood Iowa Project Barrio Kroeger Lane 5 Points Business Coalition Lessons From Civano Project Community Development Total $ 5,991,216 $ 1,000,000 886,654 600,000 488,000 425,000 400,000 225,000 200,000 150,000 147,898 100,000 100,000 100,000 89,524 87,017 40,000 9,457 5,048,550 $ Cultural Resources Canoa Ranch Buildings Rehabilitation Fort Lowell - Atkins Steel Acquisition The Ajo Train Depot Historic Rehabilitation Project Anza Trail - Llano Grande Campsite Honey Bee Village Site Acquisition Ajo Curley School Historic Art Institute Tumamoc Hill Acquisition Dakota Wash Site Acquisition Anza Trail - Los Morteros Campsite Anza Trail - Oit Pars Campsite Canoa Ranch General: Repairs, etc. Anza National Historic Trail Cultural Resources Total $ $ Information Technology Public Works Permitting/Licensing Application Data Center Storage Upgrade Pima Government Website Defense Case Tracking Capital Project Management Environment Infrastructure and Application Monitoring Pima Health Information Management System Footprints ITIL Implementation Public Fiduciary Application System Information Technology Total $ $ 14-13 625,290 500,000 489,007 441,835 170,000 131,434 100,000 75,000 50,000 50,000 30,000 11,659 2,674,225 600,000 550,000 320,000 315,696 195,000 180,000 168,000 100,000 100,000 2,528,696 Pima County FY 2011/2012 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2011/2012 For a comprehensive list of the active and new projects comprising the fiscal year 2012/16 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2011/12 Adopted Department/Project Solid Waste Environmental Remediation/El Camino Del Cerro Landfill Waste Tire Collection Site Relocation El Camino del Cerro LOU Project Solid Waste Total Fleet Services New Services Facilities Richey Road Fuel Station Fleet Services Total $ $ $ $ Telecommunications Phone System Replacement of the Switch located at the Old Courthouse Enterprise Network Security Upgrade Analog Line Replacement for VoIP Project Catalyst 4500 Sup Upgrade and COT Connection Telecommunications Total Regional Wastewater Reclamation ROMP 32 MGD Reclamation Campus ROMP Ina Road WPCF HPO Replacement ROMP Ina Road WPCF 12.5 MGD Expansion Ina Road WPCF Biosolids Facilities Improvements ROMP Ina Road WPCF Power Generation & Distribution Santa Cruz Interceptor, Phase III PCRWRD Central Laboratory Complex Site Civil Ina Road WPCF Class A Biosolids Improvements System-Wide Sewer Conveyance Augmentation Program PCRWRD Central Laboratory Complex ROMP SCADA Sewer Utility Modification Program Prince Road & I-10 ADOT Sewer Modifications CRRPS Facility Modifications North Rillito Interceptor Relief Sewer Forty Niner Country Club Rehabilitation SCADA Master Plan Implementation Program System-Wide Conveyance Rehabilitation Program Ina Road WRF Primary Clarifier Concrete Repair Corona de Tucson WRF Security Improvements Green Valley WRF Security Improvements ROMP Ina Road WPCF BNRAS System Modification WW Avra Valley WRF Security Sabino Creek Pump Station Harrison Road: Millmar Road to Escalante Road Quail Creek Lift Station Ina Road Aeration Optimization WW Sewer Manhole Rehabilitation #2 14-14 $ $ $ 575,666 20,000 1,013 596,679 1,512,875 135,000 1,647,875 1,484,000 370,000 119,000 105,000 2,078,000 78,611,916 40,501,000 30,301,000 21,104,800 7,147,000 6,624,693 5,835,266 5,171,900 4,504,468 4,433,079 4,325,000 4,138,750 2,601,474 2,231,500 2,182,582 1,950,000 1,639,000 1,590,978 1,225,000 1,066,000 984,800 959,800 750,496 718,000 712,950 700,000 682,000 675,000 Pima County FY 2011/2012 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2011/2012 For a comprehensive list of the active and new projects comprising the fiscal year 2012/16 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2011/12 Adopted Department/Project SCADA Cyber Security Upgrade Conveyance SCADA System Upgrade Richey Road to Ina Road Ina Road WRF Replacement of Thickened Sludge Pumps Green Valley WWTF - Sludge Digestion Facility Cover Security Master Plan Implementation Program 22nd Street: I-10 to Tucson Boulevard, Sewer Utility Ina Road WPCF SCADA Process Optimization DMAFB Flow Meter Station RW Conveyance Vapor Treatment Unit Odor Control Grant Road Corridor Improvement: Sewer Utility Ina Rd WRF - Grit Classifiers Marana WWTP Expansion Corona de Tucson WRF Second Fine Screen La Canada: River Road to Ina Road, Sewer Utility La Cholla: Magee Road to Tangerine Road, Sewer Utility Magee/Cortaro Farms Road: Thornydale to La Canada, Roger Road WWTP Demolition Ina Road WRF Rough Screens Region Wide Conveyance Odor Control Region Wide Conveyance Odor Control System Skyline: Country Club to Hacienda del Sol Green Valley WRF Replace Washer/Compactor Ina Road WRF East Plant Sewer Manhole Rehabilitation Continental Ranch Regional Pump Station Regional Wastewater Reclamation Total 645,000 569,000 525,000 500,000 464,200 373,000 350,000 268,000 250,000 220,000 215,000 200,000 156,000 100,000 100,000 100,000 62,897 60,000 50,000 15,000 10,200 10,000 10,000 9,600 5,000 $ 238,636,349 Total Capital Improvement Projects Less: Fleet Services Less: Telecommunications Less: Regional Wastewater Reclamation Total FY 2011/12 Adopted Capital Projects Fund $ 463,521,684 (1,647,875) (2,078,000) (238,636,349) $ 221,159,460 14-15 This page intentionally left blank. 14-16 Pima County FY 2011/2012 Adopted Budget Development Services Expenditures: 6,674,435 Revenues: FTEs 5,948,228 65.1 Function Statement: Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Perform Green Building/Sustainability review and permitting. Perform Health Department reviews for Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 9: Building Permits; Chapter 6: County Planning and Zoning; Chapter 8: Development Fees; and Chapter 9: Protected Development Rights; and Pima County Code Title 15: Buildings and Construction; and Title 18: Zoning Expenditures by Program DSD Grants 2.13% Support 6.74% Subdivision and Development Review 10.52% Permitting 42.35% Planning 38.26% Sources of All Funding Fund Balance Decrease 12.75% Department Revenue 87.25% 14-17 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: DEVELOPMENT SERVICES Expenditures by Program FY2009/2010 Actual DSD GRANTS FY2010/2011 Adopted 0 FY2011/2012 Adopted 0 142,354 PERMITTING 3,130,711 2,598,314 2,826,366 PLANNING 2,415,384 2,296,298 2,553,853 884,379 795,368 702,325 SUPPORT 1,514,330 1,152,713 449,537 Total Expenditures 7,944,804 6,842,693 6,674,435 SUBDIVISION AND DEVELOPMENT REVIEW Funding by Source Revenues DSD GRANTS 0 0 76,782 5,267,688 5,619,972 5,014,192 PLANNING 226,332 207,140 392,145 SUBDIVISION AND DEVELOPMENT REVIEW 529,578 612,631 444,715 52,222 51,500 20,394 PERMITTING SUPPORT Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 6,075,820 1,969,735 0 (100,751) 6,491,243 (124,703) 0 476,153 5,948,228 (143,152) 0 869,359 Total Program Funding 7,944,804 6,842,693 6,674,435 Staffing (FTEs) by Program DSD GRANTS 0.0 0.0 1.0 PERMITTING 35.1 31.0 30.1 PLANNING 21.1 24.0 23.4 SUBDIVISION AND DEVELOPMENT REVIEW 8.0 7.3 7.3 SUPPORT 7.0 3.5 3.3 71.2 65.8 65.1 Total Staffing (FTEs) 14-18 Pima County FY2011/2012 Adopted Budget Program Summary 5004 Department: DEVELOPMENT SERVICES Program: DSD GRANTS Function Facilitate, coordinate, and deliver the obligations of Development Services to the grants projects. Augment and increase departmental revenues. Description of Services Net Zero Energy Code Grant: Use energy modeling software to model building elements including establishing residential and commercial building prototypes relevant to the Desert Southwest; establishing baseline energy models based on these prototypes; and modeling building elements to increase energy efficiency. Analyze the carbon cost, the construction cost and cost of energy dollars leaving the local economy. Develop both an economic-based prescriptive path and a performance path to achieve net-zero energy and water use for residential and commercial buildings. Model the savings from the implementation of the net-zero energy and water bench marks. Prepare educational materials including resources on best practices that incorporate the prescriptive path element principles in new construction and existing construction. Solar American Cities Grant: Provide a central clearinghouse of regional solar information for residents, businesses, and solar companies. Assist in marketing the Greater Tucson and Pima County area to potential solar developers and manufacturers. Operate and maintain a Solar One Stop Center at the Public Works Building. Establish the Pima County solar website allowing individuals to have quick access to multiple jurisdictions solar permit requirements; financial incentives and rebates; various solar technologies applicable to homes and businesses; and representative solar case studies in our community. Facilitate training opportunities for installers and inspectors, make solar presentations to interested groups, act as a solar ombudsperson for problems with solar permits, and operate as a referral agency for all regional solar matters. Program Goals and Objectives - Develop a series of building energy code enhancements and best practice recommendations specific to the desert southwest that will reduce the energy consumption of new and remodeled residential and commercial buildings to net-zero energy use - Promote the dissemination of solar information throughout the region. - Provide clear, timely and accessible regional solar information and referral services Program Performance Measures Baseline energy models established Net-Zero and educational materials prepared Solar One Stop Deliverables completed by the scheduled dates Appropriate ebergy conserving measures developed Program Expenditures by Object FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated n/a n/a n/a n/a n/a n/a 100% 100% 100% n/a n/a 100% FY2009/2010 Actual PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Adopted FY2011/2012 Adopted 0 0 0 0 118,046 24,308 0 0 142,354 Revenues 0 0 76,782 Operating Revenue Sub-Total INTERGOVERNMENTAL 0 0 76,782 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 0 0 0 65,572 0 0 142,354 0.0 0.0 1.0 Total Program Funding Program Staffing (FTEs) 14-19 Pima County FY2011/2012 Adopted Budget Program Summary 5004 Department: DEVELOPMENT SERVICES Program: PERMITTING Function Ensure building safety and sustainability through the review of construction plans and inspections. Ensure compliance with zoning code and other applicable regulations including grading, floodplain, and plant preservation requirements. Verify compatibility with surrounding neighborhoods, uses, and zones. Description of Services Provide plan review of commercial and residential structures. Make zoning determinations and verify permitted uses and adherence to adopted development standards, such as height and setbacks. Issue addresses and street names, process construction permit applications, review permit applications for required approvals, issue construction permits, and collect fees. Schedule inspection requests and maintain construction records. Provide on-site inspections for building codes compliance and other County department requirements. Apply standards to minimize physical impact of hillside development and protect aesthetics by regulating grading. Regulate encroachment and building development within areas subject to flooding or erosion. Ensure consistent, comprehensive, and timely implementation of water and wastewater requirements related to building permitting. Implement processes and procedures to enforce rules, codes, and ordinances. Program Goals and Objectives - Provide timely processing of building permits and inspection requests . Approve at least 95% of permits within 5 working days from date of initialization . Perform 100% of building inspections on the scheduled inspection date - Provide clear and accessible information to help customers understand and comply with requirements . Improve to at least 80% the applicants who rate employees highly in terms of assisting them in understanding the permitting process . Improve to at least 80% the inspection customers who rate employees highly in terms of assisting them in understanding the inspection process Program Performance Measures Permits approved within 5 working days from date of initialization Building inspections performed on the scheduled inspection date Building applicants who rate employees highly in terms of assisting them in understanding the permitting process Building inspection customers who rate employees highly in terms of assisting them in understanding the building inspection process FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 86% 85% 95% 99.6% 99.5% 100% n/a 70% 80% n/a 70% 80% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,293,726 836,985 1,966,917 631,397 2,310,839 515,527 Total Program Expenditures 3,130,711 2,598,314 2,826,366 5,051,795 5,148,436 4,776,070 9,454 120,368 0 107,052 87,000 113,156 99,387 264,168 124,966 5,267,688 5,619,972 5,014,192 18,465 0 (2,155,442) 0 0 (3,021,658) 0 0 (2,187,826) 3,130,711 2,598,314 2,826,366 35.1 31.0 30.1 Program Funding by Source Revenues LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-20 Pima County FY2011/2012 Adopted Budget Program Summary 5004 Department: DEVELOPMENT SERVICES Program: PLANNING Function Provide land use planning services including planning proposal reviews, ordinance development, comprehensive plans, and appeals in unincorporated Pima County. Administer the comprehensive plan amendment and update processes, rezoning process, appeals processes, Board of Adjustment, Design Review Committee, and hearing officer cases. Prepare zoning code text amendments as required. Description of Services Update, amend, and maintain the comprehensive plan. Participate in inter-jurisdictional planning efforts. Prepare special planning area studies. Prepare reports, notifications, and analyses on rezoning, specific plans, and special appeals. Update and maintain the official zoning base maps and records. Review lot split request. Review rezoning, specific plans, and special appeals for environmental policy compliance. Coordinate environmental policy with other Public Works departments and perform the necessary field work. Review plat note modifications, plat waivers, and other modification requests. Prepare Board of Adjustment and Design Review Committee packets and reports. Implement processes and procedures necessary to enforce and observe rules, codes, and ordinances as adopted by Pima County. Oversee and coordinate zoning code text amendments. Administer and staff the hearing officer process and prepare hearing officer appeal cases. Assist in the creation, adoption, and implementation of the Sonoran Desert Conservation Plan. Program Goals and Objectives - Meet statutory guidelines for completing comprehensive plan amendments . Ensure Board of Supervisors (BOS) act on the Annual Comprehensive Plan Amendment by December 31st - Provide timely, accurate processing of rezoning applications, inspection requests, and code text amendments . Achieve at least 80% of the rezoning applications approved by Board of Supervisors within 8 months of application - Provide clear and accessible information to help customers understand and comply with requirements . Achieve at least 80% of the rezoning customers who rate employees highly in terms of assisting customers in the rezoning process . Achieve at 85% of the comprehensive plan amendment customers who rate employees highly in terms of assisting customers in the Comprehensive Plan Amendment process - Improve the effectiveness of code text amendments . Achieve to at least 80% of the code text amendments approved/denied by the Board of Supervisors within eight months from the time of initiation . Improve communication so that 80% of the code implementers/interpreters rate the aggregate code amendments highly in terms of their effectiveness . Achieve at least 80% of the zoning, building and grading complaints and violators who rate employees highly in terms of assisting them in understanding the violation and remedy - Improve the efficiency of code enforcement process . Resolve zoning code complaints within 100 working days Program Performance Measures Annual Comprehensive Plan Amendment applications acted on by the BOS by December 31st of the application year Rezoning applications decided on by the BOS within 8 months from the time accepted by the planner on duty Rezoning customers rating employees highly in terms of assisting them understand the rezoning process Comprehensive Plan Amendment customers rating employees highly in terms of assisting them understand the Comprehensive Plan Amendment process Code Text Amendments approved/denied by the BOS within 8 months from the time of public initiation Code implementers/interpreters who rate the aggregate code amendments highly in terms of their effectiveness Code Enforcement complainants and violators who rate employees highly in terms of assisting them in understanding the code enforcement process Code complaints resolved within 100 working days FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 75% 100% 100% n/a 80% 80% n/a 80% 80% n/a 80% 80% 71% 80% 80% 77% 85% 80% n/a 75% 80% 69% 75% 78% 14-21 Pima County FY2011/2012 Adopted Budget Program Summary 5004 Department: DEVELOPMENT SERVICES Program: PLANNING Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,799,970 615,414 1,824,405 471,893 2,129,724 424,129 Total Program Expenditures 2,415,384 2,296,298 2,553,853 197,269 206,140 318,175 29,063 1,000 73,970 226,332 207,140 392,145 2,128 0 2,186,924 0 0 2,089,158 0 0 2,161,708 2,415,384 2,296,298 2,553,853 21.1 24.0 23.4 Program Funding by Source Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-22 Pima County FY2011/2012 Adopted Budget Program Summary 5004 Department: DEVELOPMENT SERVICES Program: SUBDIVISION AND DEVELOPMENT REVIEW Function Review subdivision plats, development plans, and sewer and paving/grading improvement plans for conformity to Pima County codes and standards. Description of Services Review subdivision tentative and final plats for Arizona Department of Environmental Quality (ADEQ), Development Services, Department of Transportation, Regional Wastewater Reclamation (RWR), and Department of Environmental Quality (PDEQ) requirements. Review improvement plans for sanitary sewer, grading, paving, and hydrology engineering design. Prepare staff reports for Planning & Zoning, Design Review Committee, and Board of Adjustment meetings on infrastructure needs and considerations. Prepare reports on Design Review Committee appeals to hillside development zone, buffer overlay, and scenic gateway for the Design Review Committee. Review subdivision plats and development plans for compliance with landscaping and native plant preservation ordinances. Coordinate review and approval of subdivision plats and development plans with the Subdivision and Development Review Committee, utilities, and outside service providers. Program Goals and Objectives - Provide timely and accurate processing of development plan, subdivision plat, and improvement plan applications . Approve at least 80% of development plans and subdivision plats within 6 months from the time of initiation . Approve at least 80% of development plans and subdivision in fewer than 3 submittals . Approve at least 90% of sewer improvements within 6 months from the time of submittal until the approval letter is distributed . Approve at least 90% of sewer improvement plans in fewer than 3 submittals . Approve at least 90% of paving and grading improvement plans within 6 months from the date of submittal . Approve at least 80% of paving and grading improvement plans in fewer than 3 submittals Program Performance Measures Development plans and subdivision plats approved within 6 months Development plans and subdivisions approved in fewer than 3 submittals Sewer improvements approved within 6 months Sewer improvement plans approval in fewer than 3 submittals Paving and grading improvement plans approved within 6 months Paving and grading improvements approved in fewer than 3 submittals Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 34% 60% 80% 50% 65% 80% 81% 44% 87% 55% 90% 90% 85% 87% 90% 63% 65% 80% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 701,882 182,497 649,139 146,229 588,621 113,704 884,379 795,368 702,325 Revenues CHARGES FOR SERVICES 529,578 612,631 444,715 Operating Revenue Sub-Total 529,578 612,631 444,715 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 9,260 0 345,541 0 0 182,737 0 0 257,610 884,379 795,368 702,325 8.0 7.3 7.3 Total Program Funding Program Staffing (FTEs) 14-23 Pima County FY2011/2012 Adopted Budget Program Summary 5004 Department: DEVELOPMENT SERVICES Program: SUPPORT Function Provide vision and leadership to the department, develop the strategic plan, ensure compliance with mandates and Pima County administrative and fiscal policy and procedures, and pioneer the automation and deployment of technology throughout the department and its processes. Description of Services Provide administrative, policy, financial, and organizational support and direction. Provide strategic planning and organizational development. Represent department's positions, decisions, and initiatives to the public, customers, and the media. Prepare and administer the budget for the department. Perform other functions as necessary in the administration of the department as directed by the County Administrator or Deputy County Administrator. Ensure departmental operations have the needed information technology operations support, geographic information systems (GIS) support, and computer-aided design (CAD) support. Ensure departmental operations have the needed network, hardware, Help Desk, business application, and electronic government support for land development. Program Goals and Objectives - Enhance financial stability . Increase the percent of department operating costs covered annually by generated revenue - Provide excellent customer service . Increase the percent of customers who feel employees helped them fully understand and comply with regulatory policies and requirements - Increase the number of core processes that achieve measurable process improvements in time, quality, and/or cost annually Program Performance Measures Department operating costs covered annually by generated revenue Customers who feel employees helped them fully understand and comply with regulatory policies and requirements Core processes that achieved measurable process improvements in time, quality, and/or cost annually FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 76% 87% 89% n/a 75% 80% 78% 89% 90% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,112,568 401,762 947,100 205,613 160,648 288,889 Total Program Expenditures 1,514,330 1,152,713 449,537 INTEREST 35,627 30,000 10,009 MISCELLANEOUS 16,595 21,500 10,385 52,222 51,500 20,394 Program Funding by Source Revenues Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 1,939,882 0 (477,774) (124,703) 0 1,225,916 (143,152) 0 572,295 1,514,330 1,152,713 449,537 7.0 3.5 3.3 Program Staffing (FTEs) 14-24 Pima County FY 2011/2012 Adopted Budget Environmental Quality Expenditures: 3,138,951 Revenues: FTEs 2,687,161 36.0 Function Statement: Preserve and protect the environment of Pima County for the long term benefit of the residents' health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269: Recycling and Waste Reduction; Title 49, Chapter 3: Air Quality, Article 1: General Provisions, 49-402: State and County Control; Article 3: County Air Pollution Control; and Pima County Code Title 7: Environmental Quality; Title 13: Public Services; and Title 17: Air Quality Control Expenditures by Program Administration 0.54% Water and Waste 23.81% Enforcement 0.23% Communication and Outreach 6.12% Air 69.30% Sources of All Funding Fund Balance Decrease 1.98% Operating Transfers 12.41% Department Revenue 85.61% 14-25 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: ENVIRONMENTAL QUALITY Expenditures by Program FY2009/2010 Actual ADMINISTRATION AIR COMMUNICATION AND OUTREACH (189) Total Expenditures FY2011/2012 Adopted 17,950 16,830 2,204,187 2,117,355 2,175,339 218,676 192,100 192,163 8,208 7,000 7,313 563,437 797,923 747,306 2,994,319 3,132,328 3,138,951 ENFORCEMENT WATER AND WASTE FY2010/2011 Adopted Funding by Source Revenues ADMINISTRATION AIR COMMUNICATION AND OUTREACH 17,213 17,950 15,250 1,904,775 1,704,200 1,726,200 219,519 192,100 192,100 8,267 7,000 7,100 713,153 796,423 746,511 ENFORCEMENT WATER AND WASTE Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 2,862,927 396,605 0 (265,213) 2,717,673 388,141 0 26,514 2,687,161 389,694 0 62,096 Total Program Funding 2,994,319 3,132,328 3,138,951 Staffing (FTEs) by Program ADMINISTRATION 10.0 5.0 5.0 19.5 16.8 17.5 COMMUNICATION AND OUTREACH 4.4 3.4 2.9 ENFORCEMENT 4.0 4.0 4.0 WATER AND WASTE 6.0 6.0 6.6 Total Staffing (FTEs) 43.9 35.2 36.0 AIR 14-26 Pima County FY2011/2012 Adopted Budget Program Summary 2007 Department: ENVIRONMENTAL QUALITY Program: ADMINISTRATION Function Plan, organize, and direct activities of the department. Description of Services Develop and implement all administrative and policy activities of the department. Provide the County Administrator's office and elected officials with briefings, presentations, and testimony regarding department operations and activities. Develop departmental monitoring, permitting, outreach, and enforcement priorities. Represent the department at workshops, public meetings, and public hearings. Program Goals and Objectives - Provide for the timely, efficient, and cost effective delivery of departmental services . Have knowledgeable and professional employees . Develop and improve new and existing processes to meet customers' needs Program Performance Measures Training and development plans updated for all employees Monthly briefings of department finances and revenue conducted Process improvemnets identified and implemented Administrative support and information provided to Environmental Quality Advisory Committee Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% yes yes yes yes yes yes yes yes yes FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted (18,183) 17,994 1 17,949 16,580 250 (189) 17,950 16,830 17,134 17,500 15,000 79 450 250 17,213 17,950 15,250 0 0 (17,402) 0 0 0 0 0 1,580 Total Program Funding (189) 17,950 16,830 Program Staffing (FTEs) 10.0 5.0 5.0 Total Program Expenditures Program Funding by Source Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 14-27 Pima County FY2011/2012 Adopted Budget Program Summary 2007 Department: ENVIRONMENTAL QUALITY Program: AIR Function Implement federal, state, and local air quality regulations within Pima County. Description of Services Develop air management strategies, issue permits to regulated facilities, conduct compliance activities, and monitor air quality for compliance with national air quality standards. Program Goals and Objectives - Maintain and protect the air quality of Pima County through research and regulation . Meet the National Ambient Air Quality Standards (NAAQS) for air pollutants . Meet or exceed the required air monitoring data recovery rate of 75% Program Performance Measures Air monitoring sites operational Average air monitoring data recovery rate Stationary source inspections Stationary source permits issued with revisions Activity permits issued NAAQS air pollutant standards met FY2009/2010 Actual FY2010/2011 Estimated 31 94% 161 43 541 yes 35 95% 120 50 400 yes FY2011/2012 Planned 35 95% 120 40 390 yes Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,602,000 584,650 17,537 1,593,402 466,153 57,800 1,616,839 460,500 98,000 2,204,187 2,117,355 2,175,339 1,218,789 1,144,000 1,166,000 20,000 0 0 9,500 0 0 10,176 10,200 10,200 1,258,465 1,154,200 1,176,200 646,309 550,000 550,000 1 0 0 Grant Revenue Sub-Total 646,310 550,000 550,000 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 396,605 0 (97,193) 388,141 0 25,014 389,694 0 59,445 2,204,187 2,117,355 2,175,339 19.5 16.8 17.5 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues LICENSES & PERMITS INTERGOVERNMENTAL FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 14-28 Pima County FY2011/2012 Adopted Budget Program Summary 2007 Department: ENVIRONMENTAL QUALITY Program: COMMUNICATION AND OUTREACH Function Assist in the implementation of federal, state, and local air quality, water quality, and waste management and disposal regulations in Pima County. Description of Services Develop and implement public education and outreach programs to the public regarding mandated air quality, water quality, and waste reduction activities. Program Goals and Objectives - Maintain and protect the air quality of Pima County through business and community outreach and education events - Maintain and protect the water quality of Pima County through business and community outreach and education events - Reduce waste and encourage recycling through community outreach and education events Program Performance Measures Community education events instituted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 226 170 FY2009/2010 Actual FY2011/2012 Planned 170 FY2010/2011 Adopted FY2011/2012 Adopted 186,973 31,703 136,639 55,461 144,446 47,717 218,676 192,100 192,163 Revenues INTERGOVERNMENTAL 27,516 0 0 2 0 100 MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL 27,518 0 100 192,000 192,000 192,000 1 100 0 192,001 192,100 192,000 0 0 0 0 0 63 218,676 192,100 192,163 4.4 3.4 2.9 MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 0 0 (843) Program Staffing (FTEs) 14-29 Pima County FY2011/2012 Adopted Budget Program Summary 2007 Department: ENVIRONMENTAL QUALITY Program: ENFORCEMENT Function Enforce federal, state, and local air quality, water quality, and solid waste enforcement regulations within Pima County. Description of Services Develop and conduct enforcement activities for air quality, water quality, and solid waste. Perform enforcement activities including tracking all violations; recommending, developing, and executing settlement agreements and consent orders; and developing requests for County Attorney action. Conduct investigations, surveillance, and enforcement activities regarding illegal dumping of solid waste within Pima County. Conduct illegal dumping remediation projects on public land when responsible party cannot be identified. Program Goals and Objectives - Investigate instances of illegal dumping in Pima County - Initiate clean up and remediation on public lands affected by illegal dumping Program Performance Measures Illegal dumping sites investigated Illegal waste removed from public lands (tons) Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 474 111 500 100 FY2009/2010 Actual FY2011/2012 Planned 500 100 FY2010/2011 Adopted FY2011/2012 Adopted 19,828 (11,620) (1) 7,001 213 7,100 8,208 7,000 7,313 Revenues FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 584 0 0 7,683 7,000 7,100 8,267 7,000 7,100 0 0 0 0 0 213 8,208 7,000 7,313 4.0 4.0 4.0 0 0 (59) Program Staffing (FTEs) 14-30 Pima County FY2011/2012 Adopted Budget Program Summary 2007 Department: ENVIRONMENTAL QUALITY Program: WATER AND WASTE Function Implement federal, state, and local regulations regarding water, wastewater, onsite disposal systems, and solid waste within Pima County. Implement storm water management programs and conduct storm water sampling pursuant to Pima County's Municipal Separate Storm Sewer System (NPDES) permit. Description of Services Issue approvals for the construction or modification of water, wastewater, and onsite disposal systems and conduct compliance activities. Conduct compliance activities for solid and liquid waste haulers. Implement storm water management, monitoring, and education activities as required by Pima County's federal storm water permit. Conduct private well testing in the Environmental Protection Agency superfund area. Program Goals and Objectives - Ensure the proper construction and operation of water, wastewater, and onsite disposal systems - Comply with Arizona Department of Environmental Quality permit requirements for the Municipal Separate Storm Sewer System permit - Educate and inform small privately owned water companies of water programs and water quality issues Program Performance Measures Septic site suitability and final inspections performed Water and wastewater plans reviewed Plans reviewed within licensing timeframe Required number of samples obtained for storm water events Private wells in superfund area tested to meet funding conditions Waste Hauler Permits issued Resource Conservation and Recovery Act inspections Sanitary surveys conducted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 315 285 100% yes 320 300 100% yes 320 300 100% yes 7 7 7 54 0 58 54 5 62 54 4 62 FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 469,782 93,655 583,044 214,879 506,638 240,668 563,437 797,923 747,306 701,545 777,425 730,200 697 100 200 Revenues LICENSES & PERMITS MISCELLANEOUS Operating Revenue Sub-Total 702,242 777,525 730,400 INTERGOVERNMENTAL 10,911 18,898 16,111 Grant Revenue Sub-Total 10,911 18,898 16,111 0 0 (149,716) 0 0 1,500 0 0 795 563,437 797,923 747,306 6.0 6.0 6.6 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-31 This page intentionally left blank. 14-32 Pima County FY 2011/2012 Adopted Budget Facilities Management Expenditures: 19,286,188 Revenues: FTEs 6,808,591 168.0 Function Statement: Provide for well planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Perform new and remodel construction. Operate and manage Pima County’s eight selfsupporting, revenue generating parking garage/lot facilities, in order to offer safe, secure parking for employees and the public. Mandates: Occupational Safety and Health Administration (OSHA) Standard 1910.1001: Toxic and Hazardous Substances; Standard 1926.1101: Toxic and Hazardous Substances; United States Code, Title 40, Part 763: Asbestos Note: As part of the reorganization of the County Administtrator department, Facilities Renewal Fund was moved to Facilities Management. Expenditures by Program Parking Garages 9.04% Administration 8.55% Design & Construction 3.79% Asset Mgmt. & Planning 1.74% Business Services 0.70% Building Services 76.18% Sources of All Funding Department Revenue 28.97% General Fund Support 71.03% 14-33 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: FACILITIES MANAGEMENT Expenditures by Program ADMINISTRATION ASSET MGT & PLANNING SERVICES BUILDING SERVICES BUSINESS SERVICES DESIGN & CONSTRUCTION SERVICES FY2009/2010 Actual FY2010/2011 Adopted 1,538,728 FY2011/2012 Adopted 1,649,546 1,648,885 285,436 331,892 334,888 12,283,019 17,045,820 14,693,824 310,621 143,482 134,872 760,350 691,656 730,360 PARKING GARAGES 1,908,820 1,767,881 1,743,359 Total Expenditures 17,086,974 21,630,277 19,286,188 138,652 41,772 41,784 5,268,435 6,981,333 4,667,707 1 0 0 2,027,355 2,159,664 2,099,100 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 7,434,443 (1,230,465) 0 (2,722,303) 13,605,299 9,182,769 (5,395,251) 0 (797,037) 18,639,796 6,808,591 (2,330,298) 0 (1,885,676) 16,693,571 Total Program Funding 17,086,974 21,630,277 19,286,188 16.0 15.0 16.0 Funding by Source Revenues ADMINISTRATION BUILDING SERVICES DESIGN & CONSTRUCTION SERVICES PARKING GARAGES Staffing (FTEs) by Program ADMINISTRATION ASSET MGT & PLANNING SERVICES BUILDING SERVICES BUSINESS SERVICES 5.0 5.0 5.0 118.0 118.0 118.0 7.0 3.0 3.0 24.0 24.0 23.0 PARKING GARAGES 3.0 3.0 3.0 Total Staffing (FTEs) 173.0 168.0 168.0 DESIGN & CONSTRUCTION SERVICES 14-34 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FACILITIES MANAGEMENT Program: ADMINISTRATION Function Provide personnel and clerical support services for Facilities Management. Provide an energy management program. Manage support services which include janitorial, landscape, and pest control services for most County departments. Description of Services Provide personnel support including new hire orientation, benefits, maintenance of employee files, and preparation of Personnel Action Forms (PAFs). Manage building and support services from outside vendors exclusive of building design and maintenance. Provide clerical support for the department. Program Goals and Objectives - Provide administrative support to all Facilities Management divisions . Complete all PAFs by deadline . Update employee records within 3 days of change . Provide new hire orientations on employee's first day of work - Develop comprehensive energy management program and implement cost saving measures . Manage energy related contracts with outside vendors . Educate Pima County departments about energy cost saving programs Program Performance Measures PAFs completed by deadline Employee records updated within 3 days of change New hire orientation provided on first work day Energy management program developed Educational materials developed for meetings with Pima County departments Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 95% 50% 100% 100% 100% 100% 65% FY2009/2010 Actual FY2011/2012 Planned 100% 100% 100% 100% 70% FY2010/2011 Adopted FY2011/2012 Adopted 809,735 710,311 18,682 900,927 728,619 20,000 939,192 689,693 20,000 1,538,728 1,649,546 1,648,885 Revenues INTERGOVERNMENTAL 95,395 0 0 MISCELLANEOUS 43,257 41,772 41,784 138,652 41,772 41,784 (8,032) 0 0 1,408,108 0 0 0 1,607,774 0 0 0 1,607,101 1,538,728 1,649,546 1,648,885 16.0 15.0 16.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-35 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FACILITIES MANAGEMENT Program: ASSET MGT & PLANNING SERVICES Function Provide project planning and analysis for proposed building construction requests from various user groups; document and track construction process. Description of Services Optimize use of existing County buildings and accurately forecast and plan for future space needs by maintaining present building inventory and projecting future facility needs. Analyze new capital facilities and capital equipment replacement projects. Assess scope of development to accurately estimate costs, schedule, and impact of each project. Gather information and formulate County departmental needs assessment. Prepare new legal instruments for County departments in order to sell or lease real property, including lease renewals and required tenant improvements. Conduct due diligence inspections and prepare legal documents for County departments to purchase or occupy existing real property. Prepare legal instruments needed for the public to use County facilities for special events or activities. Program Goals and Objectives - Provide comprehensive information of current County buildings and provide planning for future space needs . Prepare final reports of project analyses to meet departmental requirements . Complete the annual inventory of space occupancy within first quarter of each fiscal year . Respond to County departments' requests for space programming and planning services within two weeks of evaluation . Complete initial inventory and assessment of capital needs to meet departmental budget development deadlines and the County's Capital Improvement Program (CIP) requirements - Provide information and negotiation services regarding leases . Renew leases as provided in lease agreements prior to expiration dates . Negotiate new leases and prepare legal instruments to meet the operational needs of County departments . Prepare legal instruments needed for the public use of County facilities for special events Program Performance Measures Project analyses completed within deadlines Space inventory completed by fiscal year 1st quarter Legal instruments prepared by established deadlines Leases renewed prior to expiration dates Leases negotiated by deadlines set by management Space planning evaluations completed within two weeks of requests Capital needs assessment completed within deadlines Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 88% 85% 90% 90% 80% 100% 100% 90% 99% 100% 99% 95% 100% 95% 100% 100% 100% 100% yes yes yes FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 271,643 12,600 1,193 310,068 19,324 2,500 318,339 16,549 0 285,436 331,892 334,888 0 0 0 285,436 0 0 0 331,892 0 0 0 334,888 285,436 331,892 334,888 5.0 5.0 5.0 Program Staffing (FTEs) 14-36 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FACILITIES MANAGEMENT Program: BUILDING SERVICES Function Provide for Pima County buildings and facilities the required preventive maintenance, repairs, upgrades, replacements, and remodeling according to recommended schedules and service requests for equipment, machinery, and facilities. Description of Services Provide preventive maintenance services in accordance with manufacturers' recommendations in order to prolong the life of equipment, maintain warranties, and save money on premature replacement costs. Complete repairs, upgrades, replacements, and remodels in a cost effective and timely manner. Respond in a timely manner to service requests received from Pima County departments and tenants for facility maintenance and repairs. (Note: As part of the reorganization of the County Administrato department, the Facilities Renewal Fund was moved to Facilities Management.) Program Goals and Objectives - Procure and maintain County equipment . Initiate the procurement process within 48 hours of request . Install requested materials and parts within 48 hours - Provide repair and maintenance services in a timely manner . Maintain the current level of personnel doing preventive maintenance (PM) . Respond to service requests within 48 hours of receipt . Reduce the number of second requests for service Program Performance Measures Procurement initiated within 48 hours of request Parts/materials installed within 48 hours of request Service requests responded to within 48 hours Number of second service requests reduced Personnel originally scheduled for PM work continuing to do PM FY2009/2010 Actual FY2010/2011 Estimated 95% 97% 96% yes 90% 100% 100% 100% yes 90% FY2011/2012 Planned 100% 100% 100% yes 95% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,834,799 7,326,742 121,478 5,000,890 12,038,255 6,675 5,171,517 9,522,307 0 12,283,019 17,045,820 14,693,824 2,281,391 2,384,383 2,372,672 2,281,391 2,384,383 2,372,672 112,578 0 150 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST MISCELLANEOUS 2,818,391 3,020,254 2,244,885 2,930,969 3,020,254 2,245,035 INTERGOVERNMENTAL 56,075 1,576,696 50,000 Grant Revenue Sub-Total 56,075 1,576,696 50,000 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (1,221,503) 0 (2,603,768) 10,839,855 (5,395,251) 0 (405,254) 15,864,992 (2,330,298) 0 (1,529,935) 13,886,350 12,283,019 17,045,820 14,693,824 118.0 118.0 118.0 14-37 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FACILITIES MANAGEMENT Program: BUSINESS SERVICES Function Provide services relating to direct demands, purchase orders, invoices, and labor distributions. Safeguard the department’s fixed assets. Respond to Facilities Management and Finance Department requests for project specific payment and invoicing information. Description of Services Provide department and project specific accounts payable, purchase orders, and invoices. Prepare deposit permits and process labor distributions. Safeguard the department’s fixed assets. Respond to management’s requests for project specific invoicing and payment status. Program Goals and Objectives - Provide payroll, procurement, and other record keeping support for Facilities Management divisions . Complete labor distribution by required date . Process invoices within 2 days of receipt . Keep department asset inventory current . Complete payroll by Finance department's deadline Program Performance Measures Labor distributions completed by deadline Invoices processed within 2 days of receipt Department asset inventory kept current Payroll submitted by deadline Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding FY2009/2010 Actual FY2010/2011 Estimated 100% 96% 98% 100% 100% 98% 98% 100% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Planned 100% 100% 100% 100% FY2011/2012 Adopted 304,112 5,323 1,186 132,627 6,855 4,000 129,591 5,281 0 310,621 143,482 134,872 0 0 0 310,621 0 0 0 143,482 0 0 0 134,872 310,621 143,482 134,872 7.0 3.0 3.0 Program Staffing (FTEs) 14-38 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FACILITIES MANAGEMENT Program: DESIGN & CONSTRUCTION SERVICES Function Provide building design project coordination for outsourced services and in-house staff services including architecture, interior design, and construction management for both new construction and remodel projects. Description of Services Provide interior design services utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide building design services, including architectural, interior, mechanical, electrical, plumbing, structural, and civil disciplines, by utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide construction contract management services and construction review services for architectural projects of all types. Projects include capital, non-capital, and CIP projects. Program Goals and Objectives - Provide a wide array of design and construction services utilizing both in-house and outside consultants . Schedule interviews with clients within seven days of receipt of project request . Evaluate Solicitation of Qualification (SOQ) submissions within seven days of receipt to identify outside consultants and licensed contractors certified to provide services . Service multiple interior design projects for bidding and installation of interior design goods and services . Service multiple building design projects and produce contract documents for bidding and construction . Coordinate relocation and moving services associated with interior design goods and services . Stay within approved project budgets . Stay within 110% of approved project completion schedules Program Performance Measures Client interviews scheduled within seven days of receipt of request SOQ submittals evaluated within seven days of receipt Percent of interior design projects provided within agreed upon completion schedule Percent of building design projects/contract documents provided within agreed schedule Percent of moving projects provided within agreed schedule Percent of projects completed within approved budget Percent of projects completed within 110% of agreed completion schedule Program Expenditures by Object FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 95% 95% 100% 98% 98% 100% 95% 95% 100% 90% 95% 100% 98% 100% 100% 90% 90% 95% 98% 100% 100% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 470,642 286,352 3,356 597,179 75,601 18,876 585,278 123,082 22,000 Total Program Expenditures 760,350 691,656 730,360 1 0 0 1 0 0 (930) 0 0 761,279 0 0 0 691,656 0 0 0 730,360 760,350 691,656 730,360 24.0 24.0 23.0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-39 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: FACILITIES MANAGEMENT Program: PARKING GARAGES Function Operate and provide parking services and preventive maintenance for parking facilities managed by Pima County. Description of Services Provide motor vehicle parking services in eight County facilities in compliance with Administrative Procedure 51-2. Produce revenue for Pima County. Provide timely, accurate information in order to process billings. Adhere to financial accounting and tracking standards. Program Goals and Objectives - Manage and maintain parking facilities and associated records . Update parking facilities replacement schedule . Maintain comprehensive parking location records . Reconcile daily cash revenues and deposit with Treasurer's office Program Performance Measures Replacement schedule updated Comprehensive parking records kept Daily cash reconciled and deposited with Treasurer's office FY2009/2010 Actual FY2010/2011 Estimated 90% 80% 100% 98% 95% 100% FY2011/2012 Planned 100% 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 320,780 1,581,888 6,152 356,054 1,411,827 0 344,704 1,398,655 0 Total Program Expenditures 1,908,820 1,767,881 1,743,359 160,285 195,180 244,380 28,136 40,824 20,000 1,838,934 1,923,660 1,834,720 2,027,355 2,159,664 2,099,100 Program Funding by Source Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 0 (118,535) 0 0 0 (391,783) 0 0 0 (355,741) 0 1,908,820 1,767,881 1,743,359 3.0 3.0 3.0 Program Staffing (FTEs) 14-40 Pima County FY 2011/2012 Adopted Budget Fleet Services Expenditures: 16,994,645 Revenues: FTEs 16,204,462 55.0 Function Statement: Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Mandates: None Expenditures by Program Support Services 32.27% Fleet Management Administration 35.98% Maintenance & Operations 21.17% Fleet Parts Supply 10.58% Sources of All Funding Fund Balance Decrease 4.79% Department Revenue 95.21% 14-41 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: FLEET SERVICES Expenditures by Program FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted FLEET MANAGEMENT ADMINISTRATION 3,772,449 5,380,341 FLEET PARTS SUPPLY 1,699,376 1,888,852 1,797,220 MAINTENANCE & OPERATIONS 3,963,982 3,365,266 3,597,444 SUPPORT SERVICES 4,327,654 5,112,742 5,484,007 959,270 0 0 14,722,731 15,747,201 16,994,645 13,207,317 11,048,962 13,150,322 2,874 500 6,000 VEHICLE ACQUISITION & DISPOSITION Total Expenditures 6,115,974 Funding by Source Revenues FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS 1,614,888 1,593,000 1,814,341 SUPPORT SERVICES 1,314,932 1,125,000 1,233,799 3,398 0 0 VEHICLE ACQUISITION & DISPOSITION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 16,143,409 (137,306) 0 (1,283,372) 13,767,462 (45,769) 0 2,025,508 16,204,462 (24,824) 0 815,007 Total Program Funding 14,722,731 15,747,201 16,994,645 14.7 10.0 11.0 4.0 4.0 4.0 42.0 38.0 38.0 SUPPORT SERVICES 2.0 2.0 2.0 Total Staffing (FTEs) 62.7 54.0 55.0 Staffing (FTEs) by Program FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS 14-42 Pima County FY2011/2012 Adopted Budget Program Summary 6001 Department: FLEET SERVICES Program: FLEET MANAGEMENT ADMINISTRATION Function Provide management and direction to all Fleet Services divisions to ensure appropriate stewardship of Pima County's fleet of vehicles and equipment. Description of Services Provide oversight and direction to all divisions. Responsible for budget preparation, mileage rate preparation, contract and IGA execution, procurement requests, accounts payable, accounts receivable, Arizona Motor Vehicle Division license and title requests, Arizona Department of Environmental Quality emissions permits, payroll, and financial forecasts. Program Goals and Objectives - Provide administrative and financial support, management, and direction to all divisions to ensure cost effective maintenance and repair of all County vehicles and equipment . Develop a fleet rate structure that captures actual cost per mile . Maximize revenue per mile traveled by rightsizing fleet . Reduce staff time spent researching and collecting data for invoice generation by implementing a fully integrated fleet management system Program Performance Measures Actual fleet cost per mile Rightsizing of departmental fleet completed Staff time saved in research and data collection FY2009/2010 Actual FY2010/2011 Estimated $0.67 40% 75% $0.71 65% 75% FY2011/2012 Planned $0.79 65% 80% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 889,847 4,031,887 (1,149,285) 913,292 4,458,549 8,500 1,069,216 5,030,508 16,250 3,772,449 5,380,341 6,115,974 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues CHARGES FOR SERVICES 12,503,882 10,564,462 12,652,322 INTEREST 233,505 250,000 100,000 MISCELLANEOUS 469,930 184,500 348,000 MEMO REVENUE 0 50,000 50,000 Operating Revenue Sub-Total 13,207,317 11,048,962 13,150,322 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) (137,306) 0 (9,297,562) (45,769) 0 (5,622,852) (24,824) 0 (7,009,524) 3,772,449 5,380,341 6,115,974 14.7 10.0 11.0 Total Program Funding Program Staffing (FTEs) 14-43 Pima County FY2011/2012 Adopted Budget Program Summary 6001 Department: FLEET SERVICES Program: FLEET PARTS SUPPLY Function Purchase parts and accessories needed for preventive or unscheduled maintenance of County vehicles and equipment. Description of Services Purchase and supply parts and accessories required to maintain and repair all County motor vehicles and equipment. Program Goals and Objectives - Remove obsolete parts from inventory in favor of more current inventory . Ensure that parts turnover occurs at least four times per year Program Performance Measures Parts inventory turnover per year FY2009/2010 Actual FY2010/2011 Estimated 4 4 FY2011/2012 Planned 4 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 182,058 1,517,318 174,327 1,714,525 179,600 1,617,620 1,699,376 1,888,852 1,797,220 2,874 500 6,000 2,874 500 6,000 0 0 1,696,502 0 0 1,888,352 0 0 1,791,220 1,699,376 1,888,852 1,797,220 4.0 4.0 4.0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-44 Pima County FY2011/2012 Adopted Budget Program Summary 6001 Department: FLEET SERVICES Program: MAINTENANCE & OPERATIONS Function Provide routine and preventive maintenance and repairs to Pima County's fleet of on and off road licensed vehicles, including cars and light, medium, and heavy trucks. Description of Services Perform routine and unscheduled repairs as needed on cars, light trucks, medium trucks, heavy trucks, and specialized equipment. Provide all resources necessary to accomplish repairs including parts, labor, and outside services. Program Goals and Objectives - Perform scheduled preventive maintenance services on all County vehicles and equipment in an effort to reduce unscheduled repairs - Maximize utilization of fleet mechanic time at a target utilization rate of 75% - Achieve 100% preventive maintenance compliance rate - Achieve the industry standard vehicle-to-mechanic ratio within 3 years . Maintain the number of vehicles assigned per mechanic at 60 Program Performance Measures Preventive maintenance compliance rate Fleet vehicles assigned per mechanic Mechanic utilization rate Scheduled repairs and maintenance performed timely and cost effectively FY2009/2010 Actual FY2010/2011 Estimated 98% 60 75% yes 100% 60 75% yes FY2011/2012 Planned 100% 60 75% yes Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,889,370 1,831,908 242,704 2,023,894 1,337,872 3,500 2,145,913 1,448,031 3,500 3,963,982 3,365,266 3,597,444 1,611,952 1,590,000 1,813,341 2,936 3,000 1,000 Operating Revenue Sub-Total 1,614,888 1,593,000 1,814,341 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 2,349,094 0 0 1,772,266 0 0 1,783,103 3,963,982 3,365,266 3,597,444 42.0 38.0 38.0 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 14-45 Pima County FY2011/2012 Adopted Budget Program Summary 6001 Department: FLEET SERVICES Program: SUPPORT SERVICES Function Provide fuel and maintain a fuel supply infrastructure for the operation of County owned and external customer owned vehicles and equipment. Also manage the County vehicle motor pool. Description of Services Provide and manage the inventory of fuel for County vehicles at various locations throughout the County. Provide a rental motor pool for County staff to utilize to conduct County business. Program Goals and Objectives - Ensure that a sufficient supply of fuel is available for County vehicles and equipment at all fueling facilities . Procure fuel in the most cost effective method and in compliance with State of Arizona Procurement statutes . Store and dispense fuel in a safe and environmentally correct manner and maintain appropriate records - Provide a centralized motor pool to increase vehicle utilization and limit fleet size . Ensure 95% or greater availability of motor pool vehicles for County staff usage - Provide internal customers with a wide range of motor pool vehicles . Increase number of alternative fuel vehicles in fiscal year 2011/2012 Program Performance Measures Motor pool vehicle requests fulfilled Above ground storage tanks installed Number of alternative fuel vehicles in fleet Fuel obtained in cost effective/compliant manner FY2009/2010 Actual FY2010/2011 Estimated 100% 0 285 yes 100% 2 343 yes FY2011/2012 Planned 100% 1 375 yes Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 116,460 4,201,428 9,766 109,742 4,997,000 6,000 113,507 5,368,500 2,000 4,327,654 5,112,742 5,484,007 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL 1,106,109 975,000 975,000 208,823 150,000 258,799 Operating Revenue Sub-Total 1,314,932 1,125,000 1,233,799 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 3,012,722 0 0 3,987,742 0 0 4,250,208 4,327,654 5,112,742 5,484,007 2.0 2.0 2.0 CHARGES FOR SERVICES Total Program Funding Program Staffing (FTEs) 14-46 Pima County FY2011/2012 Adopted Budget Program Summary 6001 Department: FLEET SERVICES Program: VEHICLE ACQUISITION & DISPOSITION Function Purchase and dispose of all County vehicles and equipment. Description of Services Purchase all vehicles and equipment required by County departments. At the end of a vehicle's useful life sell through Internet auction. Program Goals and Objectives - Replace County obsolete/unreliable vehicles and equipment with safe, reliable, and cost efficient vehicles . Average no more than 180 days from time vehicle order placed until the equipment is received . Excluding law enforcement vehicles, vehicles placed in service within 30 days of receipt of vehicle - Dispose of obsolete surplus vehicles and equipment in a timely and cost effective manner . Average no more than 45 days from date vehicle is removed from service to Internet auction posting (Note: Program has a budget for capital outlay accounts 55610 and 55611 and has the offsets in the contra-capital accounts 55940 and 55960.) Financial Highlights and Significant Issues This program budgets for the acquisition and disposition of County vehicles and equipment which for fiscal year 2011/12 is $3,698,000. All items budgeted are assets greater than $5,000 and due to accounting rules are not shown as expenditures on this page. Program Performance Measures Vehicles received within 180 days from order date Vehicles placed in service within 30 days Vehicles meeting auction posting deadline Program Expenditures by Object SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 100% 100% 100% FY2009/2010 Actual FY2011/2012 Planned 100% 100% 100% FY2010/2011 Adopted FY2011/2012 Adopted 33,922 925,348 0 0 0 0 959,270 0 0 3,398 0 0 3,398 0 0 0 0 955,872 0 0 0 0 0 0 959,270 0 0 0.0 0.0 0.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-47 This page intentionally left blank. 14-48 Pima County FY 2011/2012 Adopted Budget Natural Resources, Parks & Recreation Expenditures: 15,178,908 Revenues: FTEs 1,531,800 230.1 Function Statement: Manage Pima County natural resources, urban parks, and recreational programs; lead community efforts to conserve the Sonoran Desert and enhance the urban environment and quality of life; provide quality recreation experiences, open space conservation, community education programs, and leisure activities while supporting Pima County's Sustainability Programs such as water conservation, green building, and recycling. Mandates: None Expenditures by Program Departmental Services 4.75% Recreation 22.96% Development 0.31% GIS & Multimedia Services 2.46% Natural Resource Parks 20.52% Planning 0.95% Operations 48.05% Sources of All Funding Operating Transfers 1.58% Department Revenue 10.02% General Fund Support 88.40% 14-49 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: NATURAL RESOURCES, PARKS & RECREATION Expenditures by Program DEPARTMENTAL SERVICES FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 1,159,214 690,962 DEVELOPMENT 721,195 87,672 152,834 47,519 GIS & MULTIMEDIA SERVICES 197,319 321,513 373,194 NATURAL RESOURCE PARKS 2,665,663 2,668,340 3,114,974 OPERATIONS 7,370,819 7,197,825 7,293,427 133,036 139,686 143,586 3,494,267 3,589,730 3,485,013 15,107,990 14,760,890 15,178,908 62,000 PLANNING RECREATION Total Expenditures Funding by Source Revenues 67,889 60,000 DEVELOPMENT DEPARTMENTAL SERVICES 191,472 0 0 NATURAL RESOURCE PARKS 787,023 470,500 806,500 OPERATIONS 333,639 465,300 340,700 400 0 0 417,619 322,600 322,600 1,798,042 (2,989) 1,318,400 0 1,531,800 242,000 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (380,862) 13,693,799 0 110,688 13,331,802 0 (102,000) 13,507,108 Total Program Funding 15,107,990 14,760,890 15,178,908 16.6 7.0 7.0 4.0 4.3 2.0 PLANNING RECREATION Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program DEPARTMENTAL SERVICES DEVELOPMENT GIS & MULTIMEDIA SERVICES 3.5 4.5 5.5 NATURAL RESOURCE PARKS 35.0 32.5 33.3 108.7 106.6 104.0 2.0 2.0 2.0 81.5 79.3 76.3 251.3 236.2 230.1 OPERATIONS PLANNING RECREATION Total Staffing (FTEs) 14-50 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NATURAL RESOURCES, PARKS & RECREATION Program: DEPARTMENTAL SERVICES Function Provide management, leadership, and strategic and master planning for Pima County's large system of parks and natural resources. Description of Services Provide direction, organize, manage, and administer the activities of the department management and staff. Implement departmental policies and procedures consistent with County policies. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Maintain liaison with community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, and department review and comment on key state and federal legislation. Act as liaison with other governmental and private agencies in developing and monitoring contracts, agreements, and IGAs, including, but not limited to county leased properties. Ensure appropriate compliance of the department’s activities with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, and advisory and defense support of departmental tort related claims and lawsuits. Program Goals and Objectives - Ensure the public access to quality parks including community centers, pools, and ball fields - Increase number of participants in classes, recreation centers, and pools - Operate department in efficient and cost effective manner Program Performance Measures Community centers Pools Ball fields Environmental class participants Recreation center/aquatics participants Expenditures within authorized budget amount Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 14 9 86 24,950 386,055 yes 14 9 86 25,000 390,000 yes FY2009/2010 Actual FY2011/2012 Planned 14 9 87 30,000 395,000 yes FY2010/2011 Adopted FY2011/2012 Adopted 931,153 228,061 0 561,490 123,472 6,000 544,667 170,528 6,000 1,159,214 690,962 721,195 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 0 0 3,175 (283) 0 0 2,892 0 0 569 0 0 64,428 60,000 62,000 64,997 60,000 62,000 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (3,572) 1,094,897 0 (5,000) 635,962 0 0 659,195 1,159,214 690,962 721,195 16.6 7.0 7.0 14-51 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NATURAL RESOURCES, PARKS & RECREATION Program: DEVELOPMENT Function Manage and implement various planning, design, and construction projects which include Capital Improvement Programs (CIP), bond, grant, and other funded capital projects. Description of Services Plan, design, and develop trails, open space, and other properties to be used as parks. Administer and manage the CIP and various other funded capital projects. Oversee professional consultant and construction contracts. Develop related intergovernmental agreements and grants. Coordinate with other jurisdictions, agencies, and County departments. Program Goals and Objectives - Meet all CIP requirements - Comply with all regulatory agency standards - Identify and meet all federal and state project standards Program Performance Measures CIP standards met Regulatory agency standards met Federal and state program standards met Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 100% 100% 100% FY2009/2010 Actual FY2011/2012 Planned 100% 100% 100% FY2010/2011 Adopted FY2011/2012 Adopted 85,660 (1,788) 3,800 112,605 40,229 0 59,707 (12,188) 0 87,672 152,834 47,519 2,012 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total 2,012 0 0 179,763 0 0 9,697 0 0 189,460 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 0 0 (163,076) 59,276 0 115,688 37,146 0 0 47,519 87,672 152,834 47,519 4.0 4.3 2.0 Program Staffing (FTEs) 14-52 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NATURAL RESOURCES, PARKS & RECREATION Program: GIS & MULTIMEDIA SERVICES Function Provide geographic information and multimedia services to all Pima County Natural Resources, Parks and Recreation (NRPR) divisions. Create and manage NRPR's technical infrastructure and coordinate special IT projects. Interact with the public, County staff, and other agencies through NRPR's customer service desk. Description of Services Update and maintain the NRPR website. Generate Geographic Information Systems (GIS) mapping products and provide spatial analyses. Develop educational materials, multimedia presentations, and interpretive exhibits for NRPR properties and facilities. Provide computer hardware, software, Internet access, and website maintenance as the liaison with the Information Technology Department. Program Goals and Objectives - Increase public awareness of NRPR facilities, services, and programs . Capture comprehensive spatial data for all NRPR properties and integrate this information into the County-wide GIS system . Establish department protocol for the use of Global Positioning System (GPS) equipment and information transfer . Increase number of NRPR Web pages Program Performance Measures Web pages designed GIS products used Park identity programs created Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 58 266 6 60 275 8 FY2009/2010 Actual Total Program Funding 75 300 8 FY2010/2011 Adopted FY2011/2012 Adopted 180,848 8,971 7,500 299,081 20,432 2,000 346,180 25,014 2,000 197,319 321,513 373,194 0 0 0 0 0 197,319 0 0 321,513 0 0 373,194 197,319 321,513 373,194 3.5 4.5 5.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2011/2012 Planned Program Staffing (FTEs) 14-53 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NATURAL RESOURCES, PARKS & RECREATION Program: NATURAL RESOURCE PARKS Function Manage, maintain, and protect natural resource and mountain parks, open space lands, and cultural/historic resource sites. Educate the public about the importance of the sites and how to appropriately use them. Description of Services Manage and protect mountain parks and natural resource parks, natural preserves, non urban trails/trailheads, open space lands, and cultural/historic resource sites through routine monitoring, maintenance, and planned management actions. Provide environmental and historical education programs for diverse audiences. Provide passive and active natural resource based recreational opportunities on NRPR lands. Develop and implement an invasive species management program. Assist with identification, due diligence background reporting, and acquisition of new open space lands under the Sonoran Desert Conservation Plan. Assist with implementation of a Multi-Species Conservation Plan (MSCP) for the County by managing mitigation lands consistent with MSCP and U. S. Fish and Wildlife (USFW) conditions. Program Goals and Objectives - Increase the level of public participation in environmental and conservation education programs - Develop, implement, and monitor management plans for open space properties - Monitor and maintain non urban trail system and associated trail heads - Monitor and provide operations maintenance support to maintain safe and functioning natural resource parks, open space lands, and cultural/historic resource sites Program Performance Measures Environmental education program participants Miles of trails maintained Acres of park, ranch, open space, and cultural resource lands maintained Comprehensive management plans completed Properties monitored annually FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 23,855 23 195,000 25,000 25 200,000 30,000 30 250,000 4 122 4 125 3 125 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,876,208 765,899 23,556 1,731,487 936,853 0 1,801,438 1,313,536 0 Total Program Expenditures 2,665,663 2,668,340 3,114,974 181,162 130,000 131,500 3,794 0 0 39,183 30,000 30,000 Operating Revenue Sub-Total 224,139 160,000 161,500 CHARGES FOR SERVICES 180,000 0 35,000 4,937 0 0 MISCELLANEOUS 230,866 275,000 525,000 MEMO REVENUE 81,328 0 0 497,131 275,000 560,000 65,753 35,500 60,000 0 0 25,000 65,753 35,500 85,000 0 0 242,000 Program Funding by Source Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS INTEREST Special Programs Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (214,212) 2,092,852 0 0 2,197,840 0 (102,000) 2,168,474 2,665,663 2,668,340 3,114,974 35.0 32.5 33.3 14-54 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NATURAL RESOURCES, PARKS & RECREATION Program: OPERATIONS Function Manage, operate, and maintain Pima County's urban park system that provides vital green space and vegetative buffers to construction and development while providing opportunities for the public to be physically active. Provide sports fields and courts for youth recreational and sports activities. Provide groundwater recharge areas, flood plain protection, natural sound barriers, storm water protection, and carbon uptake from trees and vegetation that help keep the environment healthy. Description of Services Manage, operate, and maintain 38 parks, with 86 ball fields (62 lighted) while scheduling and coordinating with various sports organizations using the ball fields. Provide skilled maintenance support for 11 recreation/fine arts centers, various open space properties and ranches, natural resource parks and preserves, nine public swimming pools, various government and community buildings, and water works systems throughout Pima County. Maintain the grounds of the downtown government complex. Update, coordinate, and implement a comprehensive division safety program. Coordinate and schedule ball fields for sports leagues and special events. Program Goals and Objectives - Develop cyclic maintenance for asphalt paths, parking lots, and entrance roads - Develop replacement programs for playground structures at national standards - Remove graffiti at parks within 72 hours at least 85% of the time - Operate and maintain urban parks at industry standards - Develop funded cyclic maintenance program for the County's ball fields Program Performance Measures Paved miles of river parks maintained Urban parks operated and maintained Ball fields operated, maintained, and scheduled Graffiti removed within 72 hours at parks FY2009/2010 Actual FY2010/2011 Estimated 35.8 40 85 80% 36.2 38 86 80% FY2011/2012 Planned 43.1 38 86 85% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,926,878 2,353,757 90,184 4,930,137 2,255,788 11,900 4,947,321 2,336,906 9,200 7,370,819 7,197,825 7,293,427 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues CHARGES FOR SERVICES 181,496 281,200 300,000 MISCELLANEOUS 152,143 184,100 40,700 333,639 465,300 340,700 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (2,989) 0 0 0 0 7,040,169 0 0 6,732,525 0 0 6,952,727 7,370,819 7,197,825 7,293,427 108.7 106.6 104.0 14-55 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NATURAL RESOURCES, PARKS & RECREATION Program: PLANNING Function Prepare and execute plans for parks, open space preserves, river parks, trails, and green spaces in both urban and rural settings. Review rezoning requests, specific plans, subdivision plats, development plans, and abandonment proposals to protect and secure trails and park space. Secure access to public lands. Identify, analyze, and assist with the acquisition of park land, open space, and trail corridors. Manage and administer the in-lieu park fees program. Plan, design and construct recreational trails consistent with the Eastern Pima County Trail System Master Plan. Description of Services Review and comment on rezonings, specific plans, subdivision plats, and development plans to secure parks, open spaces, and trails through the development process. Administer all aspects of the Eastern Pima County Trail System Master Plan. Manage recreation areas in residential subdivisions. Review and comment on state land applications, County right-of-way, and easement abandonments. Prepare master plans for parks, open space, trails, and greenways, individually and in systems. Prepare management plans for open space properties. Analyze and participate in the acquisition of park land, open space, and trail corridors. Secure access to public lands. Provide information to the public; provide technical assistance to other jurisdictions; prepare bond program requests; prepare grants and raise funds; draft ordinances, resolutions, leases, memorandums of understandings, and intergovernmental agreements. Conduct legislative analyses and develop park, open space, and trail policies. Work with other jurisdictions to implement projects that cross political boundaries. Program Goals and Objectives - Secure trail corridors, park land, and open space through the development review process - Implement and periodically update the Eastern Pima County Trail System Master Plan - Resolve access challenges to the public lands that surround Tucson - Prepare management plans for new open space properties as they are acquired - Design public facilities on newly acquired open space properties Program Performance Measures Eastern Pima County Trail System Master Plan updated Access challenges to newly acquired public lands resolved Management plans prepared for newly acquired public lands Public facilities designed on newly acquired open space properties Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 100% 100% 100% yes yes yes yes yes yes FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 131,016 2,020 139,686 0 143,586 0 133,036 139,686 143,586 CHARGES FOR SERVICES 400 0 0 Operating Revenue Sub-Total 400 0 0 0 0 0 0 0 132,636 0 0 139,686 0 0 143,586 133,036 139,686 143,586 2.0 2.0 2.0 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-56 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: NATURAL RESOURCES, PARKS & RECREATION Program: RECREATION Function Operate community centers, recreation centers, swimming pools, art and leisure classes, a boxing gym, and three shooting ranges. Also operate parks and recreation elements in Ajo. Description of Services Provide special interest classes, workshops, aquatics, sporting events, skill contests, teen dances, outdoor education, shooting sports, camping, hiking, community nutrition programs, related social services, and special events. Offer room rentals, performing arts space, and cooperative management with other agencies and private nonprofit groups. Provide activities to meet the unique interests of various age groups and populations. Offer age appropriate, supervised activities in a welcoming and safe environment. Program Goals and Objectives - Offer recreation programs at community centers, swimming pools, shooting ranges, and elsewhere - Provide a safe environment at all locations and properly document activities and issues - Provide trained professional staff and volunteers - Provide safe, modern recreation facilities within existing resources - Identify and rectify facilities issues, such as safety related problems, at recreation sites - Maintain clean, secure facilities - Identify and repair, or have repaired, all mechanical maintenance issues at recreation sites within two weeks Program Performance Measures Recreation/community center participants Aquatics program participants Shooting range users Volunteer hours Notices of significant regulatory violation Staff safety training seminars held Accidents reported within 2 days Repairs completed within 2 weeks FY2009/2010 Actual FY2010/2011 Estimated 182,049 136,396 24,222 14,321 1 6 90% 95% 250,000 140,000 23,000 25,000 0 6 100% 100% FY2011/2012 Planned 200,000 140,000 23,000 20,000 0 6 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,703,823 763,116 27,328 2,774,852 814,878 0 2,752,662 732,351 0 3,494,267 3,589,730 3,485,013 394,065 322,600 316,100 23,552 0 6,500 417,617 322,600 322,600 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 2 0 0 Special Programs Revenue Sub-Total INTEREST 2 0 0 Net Operating Transfers In/(Out) 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (2) 3,076,650 0 0 3,267,130 0 0 3,162,413 3,494,267 3,589,730 3,485,013 81.5 79.3 76.3 14-57 This page intentionally left blank. 14-58 Pima County FY 2011/2012 Adopted Budget Office of Sustainability & Conservation Expenditures: 263,850 Revenues: FTEs 0 11.5 Function Statement: Ensure that social, environmental, and economic dimensions of sustainability policy adopted by the Board of Supervisors are considered and incorporated into County planning, projects, and development. Mandates: None Note: As part of the reorganization of various administrative functions by the County Administrator, the Cultural Resources Division of the Public Works Administration Department; the Office of Conservation, Science, and Environmental Policy; and the Sustainability Program from the County Administrator Department were consolidated into the new Office of Sustainability and Conversation in the Public Works functional area. Note: Expenditure percentages for Conservation Science, Cultural Resource, and Sustainability are shown only for illustrative purposes, as all of the costs of these programs except $263,850 are transferred to other Public Works Departments. Expenditures by Program Sustainability 8.07% Conservation Science 39.51% Cultural Resources 52.42% Sources of All Funding General Fund Support 25.50% Cost Transfers to Other Public Works Departments 75.50% 14-59 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: OFFICE OF SUSTAINABILITY & CONSERVATION Expenditures by Program FY2009/2010 Actual CONSERVATION SCIENCE FY2010/2011 Adopted FY2011/2012 Adopted 0 0 73,870 CULTURAL RESOURCES 0 0 106,440 SUSTAINABILITY 0 0 83,540 Total Expenditures 0 0 263,850 0 0 0 0 0 0 0 0 0 0 0 263,850 0 0 263,850 Staffing (FTEs) by Program CONSERVATION SCIENCE 0.0 0.0 4.0 CULTURAL RESOURCES 0.0 0.0 6.5 SUSTAINABILITY 0.0 0.0 1.0 Total Staffing (FTEs) 0.0 0.0 11.5 Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 14-60 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: OFFICE OF SUSTAINABILITY & CONSERVATION Program: CONSERVATION SCIENCE Function Provide leadership, guidance, and innovative science products to achieve consistent implementation of the County’s policies for the natural environment and to help ensure that the biological goal of the Sonoran Desert Conservation Plan (SDCP) is met. Description of Services Refine departmental procedures, programs, and requirements to accomplish SDCP goals and maintain compliance with the Section 10 permit. Implement the County’s Ecological Monitoring Program. Review state, federal, and large-scale private proposals that may potentially impact the natural and biological resources. (Note: As part of the reorganization of various administrative functions by the County Administrator, the Cultural Resources Division of the Public Works Administration Department; the Office of Conservation, Science, and Environmental Policy; and the Sustainability Program within the County Administrator Department were consolidated into the new Office of Sustainability and Conservation in the Public Works Functional Area. The historical information of this program is embedded in the County Administrator Program of the County Administrator.) (Note: Except for the Program Expenditures by Object listed below, the program's expenditures of $408,847 will be allocated to the Regional Flood Control District.) Program Goals and Objectives - Improve County decisions by providing the best-available natural resource information, including status and trends of key ecological resources - Integrate SDCP goals and objectives with County planning efforts and procedural requirements - Establish parity between natural resource and biological conservation requirements applied to County operations and regulation of private entities - Oversee implementation of the County’s Multi-Specific Conservation Plan Program Performance Measures Public Draft of Multi-Species Conservation Plan prepared Draft of Environmental Impact Statement prepared Public comments addressed Ecolological Monitoring Plan with data management completed Departmental responsibilities for Multi-species Conservation Plan finalized Program Expenditures by Object FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated n/a n/a yes n/a n/a n/a n/a n/a n/a yes yes yes n/a n/a yes FY2009/2010 Actual SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-61 FY2010/2011 Adopted FY2011/2012 Adopted 0 0 73,870 0 0 73,870 0 0 0 0 0 0 0 0 0 0 0 73,870 0 0 73,870 0.0 0.0 4.0 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: OFFICE OF SUSTAINABILITY & CONSERVATION Program: CULTURAL RESOURCES Function Provide management, technical, and administrative services to all County departments and the public ensuring compliance with federal, state, and County historic preservation laws and policies. Manage County historic preservation bond projects. Promote cultural resource conservation and implement historic preservation projects throughout Pima County. Description of Services Review all County Capital Improvement Program projects and private sector development proposals and plans. Manage and protect County owned cultural resources. Procure and administer grants, provide public information and heritage education, develop and implement Sonoran Desert Conservation Plan (SDCP) policies for cultural resources and ranching, develop and implement 1997 and 2004 bond program historic preservation projects, and assist designation of the Santa Cruz Valley National Heritage Area. Implement mitigation measures. (Note: As part of the reorganization of various administrative functions by the County Administrator, the Cultural Resources Division of the Public Works Administration Department; the Office of Conservation, Science, and Environmental Policy; and the Sustainability Program within the County Administrator Department were consolidated into the new Office of Sustainability and Conservation in the Public Works Functional Area. For historical information, see the Cultural Resources Program in Public Works Administration.) (Note: Except for the Program Expenditures by Object listed below, the program's expenditures of $542,516 will be allocated to the other departments in the Public Works functional area.) Program Goals and Objectives - Review and ensure compliance of County and private sector development projects - Define project scopes of work for cultural resources services contracts - Develop plans for Cultural Resources and Open Space preservation Program Performance Measures Compliance actions for County projects reviewed Compliance reviews for private development reviewed Preservation bond funds expended Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Estimated n/a n/a n/a n/a n/a n/a FY2009/2010 Actual FY2011/2012 Planned 125 100 $3,463,311 FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES 0 0 106,440 Total Program Expenditures Program Funding by Source 0 0 106,440 0 0 0 0 0 0 0 0 0 0 0 106,440 0 0 106,440 0.0 0.0 6.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-62 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: OFFICE OF SUSTAINABILITY & CONSERVATION Program: SUSTAINABILITY Function Create and maintain a sustainable community that promotes individual well-being and opportunity, sound resource conservation and stewardship, and a strong and diverse economy for all residents. Description of Services Work to enhance sustainable practices and operational efficiency in Pima County. Partner with others to develop innovative programs and activities and incorporate roundtable “360-degree” decision-making into planning and implementation efforts for the workplace, neighborhood, community and region. (Note: As part of the reorganization of various administrative functions by the County Administrator, the Cultural Resources Division of the Public Works Administration Department; the Office of Conservation, Science, and Environmental Policy; and the Sustainability Program within the County Administrator Department were consolidated into the new Office of Sustainability and Conservation in the Public Works Functional Area. The historical information of this program is embedded in the County Administrator Program of the County Administrator.) Program Goals and Objectives - Coordinate the ongoing implementation of the Sustainable Action Plan for County operations - Prepare “Report Cards” on Sustainability goals met through the Action Plan - Provide training to County staff on green purchasing and other operational efforts - Participate in community outreach and education - Integrate sustainability principles into land use planning and County projects Program Performance Measures Electronic version of the Green Pueblo Map completed Healthy Communities layer for Green Pueblo Map developed Winning with Wellness Brochure created Annual Sustainability Report Card for County Operations is made available Participation with the Development Services Infrastructure Planning team continues Program Expenditures by Object FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated n/a n/a yes n/a n/a yes n/a n/a n/a n/a yes yes n/a n/a yes FY2009/2010 Actual PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-63 FY2010/2011 Adopted FY2011/2012 Adopted 0 0 0 0 79,652 3,888 0 0 83,540 0 0 0 0 0 0 0 0 0 0 0 83,540 0 0 83,540 0.0 0.0 1.0 This page intentionally left blank. 14-64 Pima County FY 2011/2012 Adopted Budget Public Works Administration Expenditures: 0 Revenues: FTEs 0 23.0 Function Statement: Provide administrative services, capital project management, and direct the real property activities for the departments within the Public Works functional area. Mandates: None Note: Expenditure percentages for Administration and Real Property are shown only for illustrative purposes, as all of the costs of these programs are transferred to other Public Works Departments. Expenditures by Program Administration 34.84% Real Property 65.16% Sources of All Funding Cost Transfers to Other Public Works Departments 100% 14-65 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: PUBLIC WORKS ADMINISTRATION Expenditures by Program FY2009/2010 Actual ADMINISTRATION CULTURAL RESOURCES REAL PROPERTY Total Expenditures FY2010/2011 Adopted FY2011/2012 Adopted 2 0 0 52,473 90,772 0 1 0 0 52,476 90,772 0 Funding by Source Revenues ADMINISTRATION 673 0 0 REAL PROPERTY 28 0 0 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 701 0 0 0 51,775 0 0 0 0 90,772 0 0 0 0 0 Total Program Funding 52,476 90,772 0 Staffing (FTEs) by Program ADMINISTRATION 9.0 6.0 5.0 CULTURAL RESOURCES 6.0 6.0 0.0 REAL PROPERTY 19.0 18.0 18.0 Total Staffing (FTEs) 34.0 30.0 23.0 14-66 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: PUBLIC WORKS ADMINISTRATION Program: ADMINISTRATION Function Provide administrative direction and support services to departments primarily within the Public Works functional area. Description of Services Manage capital projects and provide project management services. Provide administration, management, and planning support to Real Property Services, Cultural Resources and Historic Preservation Services, Geographic Information Services, Capital Improvement Program, and eight departments within the Public Works functional area. Oversee, guide, and direct as necessary the implementation of County policies, capital projects, community relations, and other administrative services. (Note: The program’s expenditures will be allocated in full to the other departments in the Public Works functional area. Therefore, all budgeted expenditures will net to zero. ) Program Goals and Objectives - Ensure quality public service by providing efficient and effective management services to the Public Works departments - Coordinate efforts of Public Works departments in support of the Public Works mission and vision - Coordinate and facilitate the collaboration between the Public Works departments . Track the number of joint projects undertaken . Complete joint projects on schedule - Manage Public Works departments to measurable progress in providing professional, progressive, fiscally responsible, and timely services to Pima County Program Performance Measures Reports obtained from each department detailing activities related to providing progressive, fiscally responsible, and timely services Joint projects undertaken Joint projects completed on schedule Budget execution monitoring for all major organizational units Program Expenditures by Object FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 12 12 12 7 7 12 5 5 12 5 5 12 FY2009/2010 Actual SUPPLIES AND SERVICES FY2010/2011 Adopted FY2011/2012 Adopted 2 0 0 2 0 0 673 0 0 673 0 0 0 0 0 (671) 0 0 0 0 0 0 0 0 2 0 0 9.0 6.0 5.0 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-67 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: PUBLIC WORKS ADMINISTRATION Program: CULTURAL RESOURCES Function Provide management, technical, and administrative services to all County departments and the public ensuring compliance with federal, state, and County historic preservation laws and policies. Manage County historic preservation bond projects. Promote cultural resource conservation and implement historic preservation projects throughout Pima County. Description of Services Review all County Capital Improvement Program projects and private sector development proposals and plans. Manage and protect County owned cultural resources. Procure and administer grants, provide public information and heritage education, develop and implement Sonoran Desert Conservation Plan (SDCP) policies for cultural resources and ranching, develop and implement 1997 and 2004 bond program historic preservation projects, assist designation of the Santa Cruz Valley National Heritage Area. Implement mitigation measures. (Note: Except for the Program Expenditures by Object listed below, the program's expenditures were or will be to the other departments in the Public Works functional area in fiscal years 2009/10 and 2010/11. (Note: As part of the reorganization of various administrative functions by the County Administrator, the Cultural Resources Division of the Public Works Administration Department; the Office of Conservation, Science, and Environmental Policy; and the Sustainability Program within the County Administrator Department were consolidated into the new Office of Sustainability and Conservation in the Public Works Functional Area. For information for fiscal year 2011/12, see the Cultural Resources Program in the Office of Sustainability and Conservation.) Program Goals and Objectives - Review and ensure compliance of County and private sector development projects - Define project scope of work for cultural resources services contracts - Develop plans for Cultural Resources and Open Space preservation Program Performance Measures Compliance actions for County projects Compliance reviews for private development Preservation bond funds expended Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding FY2009/2010 Actual FY2010/2011 Estimated 150 120 $1,548,952 125 100 $1,523,420 FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Planned n/a n/a n/a FY2011/2012 Adopted 190,857 (141,261) 2,877 90,772 0 0 0 0 0 52,473 90,772 0 0 0 0 52,473 0 0 0 90,772 0 0 0 0 52,473 90,772 0 6.0 6.0 0.0 Program Staffing (FTEs) 14-68 Pima County FY2011/2012 Adopted Budget Program Summary 1000 Department: PUBLIC WORKS ADMINISTRATION Program: REAL PROPERTY Function Direct and administer the real property function for Pima County departments. Description of Services Provide appraisal, acquisition, relocation, property management, and property disposal services to Pima County departments. License the use of County rights-of-way for encroachments and utility licenses. Track the number of appraisals and acquisitions completed each year. (Note: It is intended that the program's expenditures will be allocated in full to the other departments in the Public Works and other functional areas. Therefore, all budgeted expenditures net to zero.) Program Goals and Objectives - Monitor all expenditures and charge expenditures to Public Works and other Pima County departments through management review and approval of all appraisals/nominals, acquisition, and property management activities Program Performance Measures Appraisals/Nominal's reviewed Acquisition agreements reviewed Escrow closings monitored Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2009/2010 Actual FY2010/2011 Estimated 114 195 205 190 130 130 FY2009/2010 Actual 416,488 (419,545) 3,058 Total Program Expenditures Program Funding by Source 1 FY2011/2012 Planned 130 110 110 FY2010/2011 Adopted FY2011/2012 Adopted 0 0 0 0 0 0 0 0 Revenues CHARGES FOR SERVICES 10 0 0 MISCELLANEOUS 18 0 0 28 0 0 0 0 0 (27) 0 0 0 0 0 0 0 0 1 0 0 19.0 18.0 18.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-69 This page intentionally left blank. 14-70 Pima County FY 2011/2012. Adopted Budget Regional Flood Control District Expenditures: 12,043,950 Revenues: FTEs 20,418,768 67.3 Function Statement: Protect public health, safety, and welfare by implementing structural flood control solutions and provide comprehensive nonstructural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County's Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties; 11-257: Flood Water Control Works, Tax Levy; Title 48, Chapter 21: Flood Control Districts; and Pima County Code Title 16: Floodplain and Erosion Hazard Management Expenditures by Program Capital Improvement 1.41% Riparian Protection 15.84% Flood Control Support 29.10% Regulatory 11.56% Hazard Mitigation 13.81% Infrastructure 28.28% Sources of All Funding Federal/State Grants 1.18% Property Taxes 98.82% 14-71 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: REGIONAL FLOOD CONTROL DISTRICT Expenditures by Program CAPITAL IMPROVEMENT FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 339,868 375,669 169,618 3,504,691 FLOOD CONTROL SUPPORT 3,700,854 3,831,270 HAZARD MITIGATION 1,235,440 1,584,150 1,663,233 INFRASTRUCTURE 2,280,522 3,234,077 3,406,144 REGULATORY 1,142,824 1,240,381 1,392,575 RIPARIAN PROTECTION 1,714,001 1,961,813 1,907,689 10,413,509 12,227,360 12,043,950 23,690,634 22,311,443 20,268,768 Total Expenditures Funding by Source Revenues FLOOD CONTROL SUPPORT INFRASTRUCTURE 124,712 0 0 RIPARIAN PROTECTION 224,789 160,000 150,000 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 24,040,135 (10,034,347) 0 (3,592,279) 22,471,443 (8,000,000) 0 (2,244,083) 20,418,768 (14,056,214) 0 5,681,396 10,413,509 12,227,360 12,043,950 8.0 8.0 5.0 9.0 9.0 8.0 HAZARD MITIGATION 12.0 13.0 13.0 INFRASTRUCTURE 14.3 13.3 14.3 REGULATORY 18.0 18.0 18.0 9.0 9.0 9.0 70.3 70.3 67.3 Total Program Funding Staffing (FTEs) by Program CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT RIPARIAN PROTECTION Total Staffing (FTEs) Pursuant to the Intergovernmental Agreement between Pima County and the Regional Flood Control District Cost Sharing Agreement for Cooperative Support Services Contract No. 01-59-P-135988-0505 (dated May 3, 2005, recorded in Docket 12459 at Page 1313 on May 10, 2005), employees performing work for the Regional Flood Control District are Pima County employees assigned to do work for the Regional Flood Control District. For budgetary purposes only, these employees are shown as FTEs within the Regional Flood Control District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on May 10, 2015. 14-72 Pima County FY2011/2012 Adopted Budget Program Summary 2003 Department: REGIONAL FLOOD CONTROL DISTRICT Program: CAPITAL IMPROVEMENT Function Manage the development and construction of Capital Improvement Program for the Flood Control District including the initiation, planning, monitoring and control, execution, and closing of District's capital improvement projects. Description of Services Design and construct flood control improvements along the major watercourses including bank protection, levee, detention basins, environmental restoration, and linear park improvements. Prepare feasibility studies/concept design reports for flood control projects including reports and studies to obtain federal and state funds and grants for flood control and environmental restoration projects. Participate with other agencies and departments for construction of major flood control and environmental restoration projects. Provide comprehensive review and monitoring of construction to ensure project quality and compliance with project specifications. Program Goals and Objectives - Monitor the progress of each project, and control the successful planning, design, construction, and closing of each project . Complete on schedule and budget the four bond projects scheduled for completion in fiscal year 2011/2012 . Construct within 5% of engineer's cost estimate the four bond projects and one non-bond project scheduled for completion in fiscal year 2011/2012 Program Performance Measures Bond projects completed on schedule and budget Projects constructed within 5% of engineer's cost estimate 2004 bond projects completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 2 2 4 11 4 5 1 4 3 FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 353,397 (13,529) 477,259 (101,590) 271,488 (101,870) 339,868 375,669 169,618 0 0 339,868 0 0 375,669 0 0 169,618 339,868 375,669 169,618 8.0 8.0 5.0 Program Staffing (FTEs) 14-73 Pima County FY2011/2012 Adopted Budget Program Summary 2003 Department: REGIONAL FLOOD CONTROL DISTRICT Program: FLOOD CONTROL SUPPORT Function Direct, lead, and support the district floodplain management and flood control activities in the incorporated and unincorporated areas of Pima County by maintaining a fiscally responsible, environmentally conscientious, and multi-objective approach to managing regional watercourses, floodplains, water resources, and riparian habitats. Description of Services Provide leadership, financial management, and personnel for district operations. Provide direction and set policies for short range and long range regional flood control planning. Provide administrative support services to procure, manage, and audit contracts and services for the district. Ensure that the district activities conform to federal and state laws, flood insurance standards, and floodplain management goals. Ensure the District meets the Federal Emergency Management Agency (FEMA) goals for local flood control activities and programs to prevent flood damage and mitigate potential flood hazards resulting in lower flood insurance rates to residents and businesses and making the community eligible for flood mitigation grants and disaster assistance. Program Goals and Objectives - Operate the District in a responsible manner that is protective of public safety, reduces future flood hazards, and meets Federal Flood Insurance Program goals - Be rated as a top community, class 5 or better, in floodplain management and flood prevention as determined by FEMA’s Community Rating System allowing residents and businesses to obtain flood insurance premium discounts - Conduct an outreach program to inform property owners about their susceptibility to flooding and increase the number of flood insurance policies in Pima County to a minimum of 3,100 - Provide up-to-date, accurate floodplain information to the general public and municipalities in the County including providing digital mapping and GIS information on floodplains, water resources, and associated comprehensive planning data for flood control - Provide a regional flood control plan and long-term flood prevention strategy and implementation plan Program Performance Measures Divisions that developed a one-year and five-year operating plan Projects with no discrepancies in schedule or budget FEMA's community class rating for Pima County Savings on Flood Insurance premiums in Pima County Total Flood Insurance policies in Pima County FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 4 4 5 95% 5 25% 92% 5 25% 100% 5 25% 2,581 3,100 3,100 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,362,991 2,337,863 1,424,622 2,406,648 1,469,485 2,035,206 3,700,854 3,831,270 3,504,691 20,178,268 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues TAXES 23,458,293 22,220,943 INTERGOVERNMENTAL 10,835 0 0 CHARGES FOR SERVICES 40,521 25,000 25,000 134,722 35,000 35,000 46,263 30,500 30,500 23,690,634 22,311,443 20,268,768 (10,030,386) 0 (9,959,394) (8,000,000) 0 (10,480,173) (14,056,214) 0 (2,707,863) 3,700,854 3,831,270 3,504,691 9.0 9.0 8.0 INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-74 Pima County FY2011/2012 Adopted Budget Program Summary 2003 Department: REGIONAL FLOOD CONTROL DISTRICT Program: HAZARD MITIGATION Function Provide flood hazard mapping and information resources to protect Pima County residents from flooding and associated hazards. Conduct long-range planning services to promote wise and environmentally sound developments in and adjacent to flood hazard areas. Ensure compliance with federal, state, and local regulations for development projects impacting Pima County regional watercourses, floodplains, and riparian areas. Description of Services Provide compliance with floodplain management regulation and emergency preparedness as required by federal and state laws and local mandates. Review plans, issue permits, perform investigations, conduct hydrologic and hydraulic studies, interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Conduct comprehensive river and basin management studies and prepare financial program reports. Coordinate management of the Flood Insurance Rate Maps, the Community Rating System, and flood hazard mitigation and emergency repair activities with the Federal Emergency Management Agency (FEMA). Conduct and review flood insurance studies. Review development plans for compliance with FEMA. Coordinate FEMA approved mapping changes. Participate in the National Flood Insurance Program and the Community Rating Systems. Initiate flood education and awareness activities. Identify, plan, and study needs, prepare plans or studies, develop scopes of works, and oversee work to completion. Prepare the annual report and the Five Year Comprehensive Report. Program Goals and Objectives - Discourage development in flood and erosion hazard areas - Encourage natural resource protection - Continue participating in the Flood Insurance Program - Identify cost-effective solutions to flood and erosion hazards - Encourage interagency cooperation - Meet or exceed state and federal requirements for preserving and protecting environmental resources including those mandated by the Threatened and Endangered Species Act and the Sonoran Desert Conservation Plan Program Performance Measures Development project plans received, logged in, and reviewed within time frame established by Pima County Development Services FEMA reviews received, logged in, and reviewed within a four-week period Floodplain residents that receive informational and/or educational materials, e.g. floodplain map change notices, educational brochures Acres of watersheds studied annually to update flood hazard information Linear miles of rivers studied and reviewed annually Rezonings and plans that provide for natural washes and preserve floodplains Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 92% 85% 100% 85% 86% 100% 70% 75% 100% 180,000 100,000 100,000 265 80% 75 80% 150 80% FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 867,953 366,301 1,186 1,048,555 535,595 0 1,079,348 583,885 0 1,235,440 1,584,150 1,663,233 0 0 1,235,440 0 0 1,584,150 0 0 1,663,233 1,235,440 1,584,150 1,663,233 12.0 13.0 13.0 14-75 Pima County FY2011/2012 Adopted Budget Program Summary 2003 Department: REGIONAL FLOOD CONTROL DISTRICT Program: INFRASTRUCTURE Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive maintenance, operation, and development of flood control infrastructure through a balanced, multi-objective approach to managing regional watercourses, floodplains, and storm water resources. Description of Services Inspect, construct, and maintain flood control facilities. Develop operation and maintenance plans for flood control infrastructure including emergency preparedness and incorporating environmentally sensitive solutions for flood control. Coordinate County maintenance activities with other city, state, and federal departments and agencies. Develop and maintain an asset management program containing a complete inventory of all district flood control and related infrastructure including real property, bank protection, drainage ways, easements, and other flood conveyance structures. Develop plans for the operation and maintenance of the real property including coordination with other County departments and local, state, and federal agencies. Program Goals and Objectives - Provide inspection and maintenance of flood control improvements that embody sound maintenance principles in a cost effective manner - Establish data management procedures that provide support to the various programs within the District including data sources as well as geographic information data sources Program Performance Measures District property inventoried in geographical information system (GIS) database Infrastructure assets inventoried in GIS database Total assets inventoried Subdivision Release of Assurance inspections completed within 10 days of request Infrastructure inventory inspected annually FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 97% 100% 100% 85% 5,500 100% 100% 5,600 100% 100% 5,800 100% 66% 66% 66% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,386,296 894,226 0 1,539,803 1,638,736 55,538 1,665,374 1,717,570 23,200 2,280,522 3,234,077 3,406,144 124,712 0 0 124,712 0 0 (3,961) 0 2,159,771 0 0 3,234,077 0 0 3,406,144 2,280,522 3,234,077 3,406,144 14.3 13.3 14.3 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-76 Pima County FY2011/2012 Adopted Budget Program Summary 2003 Department: REGIONAL FLOOD CONTROL DISTRICT Program: REGULATORY Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive compliance plans and customer service programs through a balanced, fiscally responsible, multi-objective approach to managing local and regional watercourses, floodplains, and riparian resources. Description of Services Ensure compliance with floodplain management regulations as required by federal and state laws and local mandates governing floodplains. Implement a regulatory permitting and compliance program to provide information and outreach services that explain floodplain requirements. Review applications, plans, and engineering studies for conformance with standards and requirements, and issue permits if acceptable. Perform site investigations in order to verify that improvements were constructed in compliance with the Floodplain and Erosion Hazard Management Ordinance. Initiate enforcement activities for construction not in compliance. Conduct hydrologic and hydraulic studies. Interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Program Goals and Objectives - Meet or exceed federal and state requirements for floodplain management including those mandated for participation in the National Flood Insurance Program - Ensure that development activities in flood hazard areas are in compliance with federal and state laws and the Floodplain and Erosion Hazard Management Ordinance - Provide floodplain management plans that embody sound engineering principles and preserve natural resources - Provide consistent and comprehensive information regarding flood and erosion hazards, and impacts to riparian areas in order to assist in creating awareness of the issues, and promote development with the least impact within these areas Program Performance Measures Flood Hazard Information Sheets completed per requests from property owners, prospective property owners, and mortgage companies Outreach events held to inform residents about flood hazards Certified Floodplain Managers Floodplain Use Permit applications initially reviewed within 15 business days (either approved or comment letter) Complaints responded to within 10 business days Completed elevation certificates returned FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 2,287 2,800 2,800 10 12 12 13 62% 13 70% 13 100% 80% 58% 80% 90% 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,114,498 28,326 1,203,931 36,450 1,342,475 50,100 1,142,824 1,240,381 1,392,575 0 0 1,142,824 0 0 1,240,381 0 0 1,392,575 1,142,824 1,240,381 1,392,575 18.0 18.0 18.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-77 FY2011/2012 Adopted Pima County FY2011/2012 Adopted Budget Program Summary 2003 Department: REGIONAL FLOOD CONTROL DISTRICT Program: RIPARIAN PROTECTION Function Enhance floodplain characteristics and ecosystem functions by preserving, protecting, and restoring the natural resources within Pima County including those activities mandated by federal, state, and local regulations. Fulfill the mission set forth by the Pima County Board of Directors in the Sonoran Desert Conservation Plan (SDCP) as it pertains to riparian and water resource protection. Description of Services Manage and administer the riparian protection elements of the SDCP and the Floodplain and Erosion Hazard Management Ordinance (Floodplain Ordinance) through coordination, review, and enforcement of land use improvement plans for both private and public development. Develop, regulate, and enforce riparian measures that serve to preserve and protect valued ecosystem habitat. Oversee the planning, designing, constructing, and maintaining of riparian habitat ecosystem restoration projects. Evaluate and make recommendations on properties for flood-prone, riparian habitat, and open space acquisition. Manage Regional Flood Control District (RFCD) property including unique high value riparian preserves. Participate with other County departments, governmental and nongovernmental entities on riparian area needs, availability, and conservation. Identify concerns surrounding water usage and availability and develop policies that help address these issues. Coordinate with other agencies on the planning, design, construction, operation and maintenance of groundwater recharge projects associated with flood control projects. Review and comment on possible water resource impacts of a proposed development. Determine water needs for existing riparian habitat areas and RFCD ecosystem restoration projects. Maintain, operate, and expand the Automated Local Evaluation in Real Time (ALERT) system to ensure rainfall and stream flow is accurately measured and assessed in real-time. Monitor rainfall and stream flow runoff to determine potential flooding and coordinate with appropriate emergency response agencies during significant events. Provide timely storm related information and system analyses to County personnel and other emergency response agencies. Program Goals and Objectives - Support and ensure compliance with the Floodplain Ordinance and the SDCP as it applies to floodplains, riparian habitat, and RFCD property - Manage RFCD property in a manner that protects and enhances natural resources - Plan, design, construct, and maintain cost effective high valued riparian habitat ecosystem restoration projects - Maintain and operate an integrated flood threat recognition and emergency response system in cooperation with federal, state and local agencies Program Performance Measures Riparian habitat mitigation plan permits inspected annually for regulatory compliance based on the total number of permits issued during the past 5 years. Non-functional ALERT field sensor sites repaired or replaced within two weeks, weather, hardware, and access permitting FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 10% 10% 10% 100% 95% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,242,634 449,714 21,653 1,350,223 506,140 105,450 1,354,809 531,880 21,000 1,714,001 1,961,813 1,907,689 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues INTERGOVERNMENTAL 121,947 10,000 0 MISCELLANEOUS 102,842 150,000 150,000 224,789 160,000 150,000 0 0 1,489,212 0 0 1,801,813 0 0 1,757,689 1,714,001 1,961,813 1,907,689 9.0 9.0 9.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-78 Pima County FY 2011/2012 Adopted Budget Regional Wastewater Reclamation Expenditures: 154,053,548 Revenues: FTEs 166,423,553 511.8 Function Statement: Protect the public health, safety, and the environment by providing quality service, environmental stewardship, and renewable resources. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, 11-264: Authority to operate a sewage system; liens; sewage system fees; Title 14, Chapter 14: Sanitary Districts; and Pima County Code Title 7: Environmental Quality, 7.21: Liquid Waste Note: This presentation does not include approximately $239 million of capital projects for the fiscal year 2011/2012 listed in the Capital Improvement Program but the Sources of Funding will include revenue and other funding sources for those capital projects. Expenditures by Program Conveyance System 7.23% Treatment Operations 19.76% Planning & Engineering 5.79% Regional Wastewater Reclamation Admin 67.22% Sources of All Funding Other Revenue 1.75% Connection Fees 4.24% Sewer User Fees 36.00% Sewer System Revenue Bonds 58.01% 14-79 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: REGIONAL WASTEWATER RECLAMATION Expenditures by Program CONVEYANCE SYSTEM PLANNING & ENGINEERING FY2009/2010 Actual 11,052,165 FY2011/2012 Adopted 12,509,309 11,144,337 9,294,072 8,917,071 REGIONAL WASTEWATER RECLAMATION ADMIN 70,873,715 91,718,250 103,554,498 TREATMENT OPERATIONS 30,022,339 31,786,999 30,437,642 111,065,100 145,308,630 154,053,548 Total Expenditures (883,119) FY2010/2011 Adopted Funding by Source Revenues CONVEYANCE SYSTEM PLANNING & ENGINEERING REGIONAL WASTEWATER RECLAMATION ADMIN 23,604 0 0 2,001,747 0 0 135,938,528 160,531,364 166,423,553 54,967 0 0 TREATMENT OPERATIONS Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 138,018,846 (1,199,557) 8,002,383 (33,756,572) 160,531,364 (1,033,683) 165,000,000 (179,189,051) 166,423,553 (618,385) 230,000,000 (241,751,620) Total Program Funding 111,065,100 145,308,630 154,053,548 112.0 107.0 108.0 99.0 94.6 91.7 REGIONAL WASTEWATER RECLAMATION ADMIN 134.0 98.1 97.1 TREATMENT OPERATIONS 235.0 220.0 215.0 Total Staffing (FTEs) 580.0 519.7 511.8 Staffing (FTEs) by Program CONVEYANCE SYSTEM PLANNING & ENGINEERING This presentation does not include approximately $239 million of capital projects for fiscal year 2011/2012 listed in the Capital Improvement Program but the Sources of Funding will include revenue and other funding sources for those capital projects. 14-80 Pima County FY2011/2012 Adopted Budget Program Summary 5005 Department: REGIONAL WASTEWATER RECLAMATION Program: CONVEYANCE SYSTEM Function Provide the community with an environmentally sound, effective, and efficient sanitary sewage conveyance system. Description of Services Provide inspection services to repair, rehabilitate, and/or construct sanitary sewage collection, conveyance, treatment, disposal or reuse, and odor control facilities in compliance with federal, state, and local regulatory requirements. Maintain ISO 9001 Quality, ISO 14001, Environmental, and Occupational Health and Safety Assessment Series (OHSAS), and 18001 certifications to ensure the highest operating standards in the quality of service, environmental protection, and occupational health and safety are continually met. Pursuant to the department’s Capacity Management Operations and Maintenance Plan, maintain a proactive, comprehensive, and permit driven preventive maintenance program for approximately 3,500 miles of public gravity sanitary sewers and 29 public wastewater pumping systems throughout the 350 square mile public sewerage service area of eastern Pima County. Program Goals and Objectives - Provide public sewage conveyance facilities (gravity and pumping) that are reliable and adequate to minimize the unintended/unauthorized releases of sewage to the environment (sanitary sewer overflow) . Reduce sanitary sewer overflows - Operate the sanitary sewage conveyance system (gravity and pumping systems) effectively, efficiently, and in compliance with federal and state mandates and regulations . Continue to increase the number of feet included in preventative maintenance for sewer-lines . Operate and maintain 3 in-house Closed Circuit Televising (CCTV) units and administration of $1.5 million out-side vendor CCTV service contract until Capacity, Management, Operations & Maintenance (CMOM) goals are obtained for this program - Respond efficiently and effectively to customer service requests - Maintain an effective vector control program . Provide treatment applications to at least 50% of the conveyance system manholes annually - Maintain an effective and efficient Odor Abatement Program to significantly minimize odors system wide (treatment facilities and conveyance system) through continuous improvement of Chemical Dosing Units (CDU) and effective monitoring . Reduce odor complaint phone calls Program Performance Measures Sanitary sewer overflows Feet of sewer system receiving preventative maintenance Information requests provided in the same day Odor complaint phone calls ISO/Occupational Health and Safety Assessment Series Audit Compliance FY2009/2010 Actual FY2010/2011 Estimated FY2011/2012 Planned 64 13,300,000 63 13,500,000 62 13,700,000 95% 415 100% 100% 350 100% 100% 330 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,976,675 4,043,859 1,031,631 6,214,615 6,251,533 43,161 6,424,914 4,719,423 0 11,052,165 12,509,309 11,144,337 23,604 0 0 23,604 0 0 0 0 11,028,561 0 0 12,509,309 0 0 11,144,337 11,052,165 12,509,309 11,144,337 112.0 107.0 108.0 Total Program Expenditures FY2011/2012 Adopted Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-81 Pima County FY2011/2012 Adopted Budget Program Summary 5005 Department: REGIONAL WASTEWATER RECLAMATION Program: PLANNING & ENGINEERING Function Provide wastewater planning, engineering and Capital Improvement Program (CIP) project delivery services. Description of Services Provide project planning, project management, program oversight/coordination, and construction management services for the department’s CIP. Provide sewer construction inspection services. Provide engineering review of development sewer projects. Manage system models, system design standards, and engineering projects of a technical nature. Coordinate Regional Wastewater Reclamation Advisory Committee meetings. Provide specialized maps for department and County presentations. Implement and monitor connection fee program for new users. Resolve delinquent connection fee issues. Develop and maintain a regional long-range facility plan. Evaluate the availability of sewer capacity to serve new development for local government agencies and the land development industry. Coordinate development project impacts in the public sewer system by preparing Master Sewer Service and Development agreements. Represent the department to local, regional, and national public agencies and industry associations. Maintain connection records and maps of the public sewer system. Program Goals and Objectives - Develop, initiate, manage, and complete CIP projects efficiently - Complete projects within 20% of budget - Provide on an average of 27 days the issuance of sewer capacity letters for development projects - Provide on an average of 23 days the reviews for sewer utility plans Program Performance Measures Projects completed within 20% of budget Average number of days to issue capacity response letter Average number of days for sewer improvement plan review FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 78% 30 80% 28 100% 27 30 25 23 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 6,433,070 22,973,409 (30,289,598) 6,037,922 3,228,050 28,100 6,497,892 2,419,179 0 (883,119) 9,294,072 8,917,071 1,238 0 0 0 Total Program Expenditures FY2011/2012 Adopted Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 1,238 0 2,000,000 0 0 509 0 0 2,000,509 0 0 0 0 (2,884,866) 0 0 9,294,072 0 0 8,917,071 (883,119) 9,294,072 8,917,071 99.0 94.6 91.7 14-82 Pima County FY2011/2012 Adopted Budget Program Summary 5005 Department: REGIONAL WASTEWATER RECLAMATION Program: REGIONAL WASTEWATER RECLAMATION ADMIN Function Direct department operations and planning. Coordinate administrative support services for the department. Provide technical and regulatory compliance services for wastewater treatment facilities. Description of Services Supervise, monitor, and direct department operations, annual budget planning, and quality improvement planning. Coordinate community, security, quality, and employee services for the department. Assist with the development of the department's financial plan and rate increase proposals, identify and secure alternative funding sources (grants or system development funds), and recommend funding needed from bond sales to ensure capital project construction is not compromised and the Regional Optimization Master Plan (ROMP) compliance schedule is met. Prepare annual operations and maintenance budget and provide supporting justification. Operate a state licensed laboratory to test samples for regulatory compliance. Collect samples and prepare requisite reports and submittals in accordance with federal and state permit requirements. Administer regulatory compliance and permitting programs including inspection of industrial sites requiring wastewater control. Conduct operational and technical training programs and activities. Approve administrative claims and other financial transactions. (Note: This presentation does not include approximately $239 million of capital projects for fiscal year 2011/2012 listed in the Capital Improvement Program but the Sources of Funding will include revenue and other funding sources for those capital projects.) Program Goals and Objectives - Coordinate administrative, and departmental employee services - Meet federal and state permit reporting requirements for wastewater treatment facilities - Obtain 24,000 quality assured regulatory compliance samples for the environmental laboratory Program Performance Measures Permit reporting requirements met Regulatory compliance samples obtained FY2009/2010 Actual FY2010/2011 Estimated 100% 22,930 100% 23,883 FY2011/2012 Planned 100% 24,876 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 8,189,557 62,571,915 112,243 9,047,985 82,594,465 75,800 9,869,826 93,489,872 194,800 Total Program Expenditures 70,873,715 91,718,250 103,554,498 19,800 18,000 18,600 127,811,100 150,124,993 159,899,483 29,694 15,000 24,262 688,025 373,371 399,208 Program Funding by Source Revenues LICENSES & PERMITS CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS 70,629 0 82,000 MEMO REVENUE 7,319,280 10,000,000 6,000,000 Operating Revenue Sub-Total 135,938,528 160,531,364 166,423,553 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) (1,199,557) 8,002,383 (71,867,639) (1,033,683) 165,000,000 (232,779,431) (618,385) 230,000,000 (292,250,670) 70,873,715 91,718,250 103,554,498 134.0 98.1 97.1 Total Program Funding Program Staffing (FTEs) 14-83 Pima County FY2011/2012 Adopted Budget Program Summary 5005 Department: REGIONAL WASTEWATER RECLAMATION Program: TREATMENT OPERATIONS Function Protect the public health and the environment through the operation and maintenance of wastewater treatment facilities that comply with federal and state laws. Description of Services Operate and maintain wastewater treatment facilities to treat over 24 billion gallons of sanitary sewage annually including associated biosolid facilities. Implement, in partnership with the Compliance and Regulatory Affairs Office (CRAO), the Environmental Protection Agency (EPA) mandated industrial pretreatment program through permitting, inspection, sampling, and enforcement. Conduct investigations and studies on treatment related issues and concerns. Program Goals and Objectives - Generate and maximize utilization of renewable resources including biogas - Treat over 24 billion gallons of sanitary sewage annually in compliance with federal and state laws - Exceed the mandated biochemical oxygen demand removal rate of 93% - Effectively operate the treatment facilities to ensure that permit limits are met; prevent pass through, interference, and upset at the Publicly Owned Treatment Works (POTW); and meet all regulatory compliance and reporting requirements for treatment and disposal of biosolids FY2009/2010 Actual FY2010/2011 Estimated FY2011/2012 Planned 193,465,009 23.02 billion 97% 11 190,000,000 23.52 billion 96% 12 200,000,000 24.02 billion 96% 10 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 13,249,442 15,571,673 1,201,224 13,089,123 18,657,676 40,200 13,238,073 17,088,029 111,540 Total Program Expenditures 30,022,339 31,786,999 30,437,642 Program Performance Measures Cubic feet of methane converted to energy Gallons of wastewater treated annually Biochemical oxygen demand removal rate Reportable environmental exceedences FY2011/2012 Adopted Program Funding by Source Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 54,277 0 0 690 0 0 54,967 0 0 0 0 29,967,372 0 0 31,786,999 0 0 30,437,642 30,022,339 31,786,999 30,437,642 235.0 220.0 215.0 14-84 Pima County FY 2011/2012 Adopted Budget Solid Waste Management Expenditures: 6,447,000 Revenues: FTEs 4,247,000 28.5 Function Statement: Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269 Recycling and Waste Reduction; Title 49, Chapter 4: Solid Waste Management; and Pima County Code Title 7: Environmental Quality, 7.25: Waste Collection; 7.29: Solid Waste; and 7.33: Removal of Rubbish, Trash Weeds, Filth, and Debris Expenditures by Program Development, Closure, and Remediation 0.06% Community Services 3.35% Resource Management 16.49% Waste Management 80.10% Sources of All Funding Fund Balance Decrease 34.12% Department Revenue 65.88% 14-85 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: SOLID WASTE MANAGEMENT Expenditures by Program COMMUNITY SERVICES FY2009/2010 Actual FY2010/2011 Adopted 221,535 DEVELOPMENT, CLOSURE, AND REMEDIATION FY2011/2012 Adopted 216,000 216,000 2,647 4,000 4,000 695,823 723,000 1,063,000 WASTE MANAGEMENT 4,716,538 5,840,000 5,164,000 Total Expenditures 5,636,543 6,783,000 6,447,000 RESOURCE MANAGEMENT Funding by Source Revenues COMMUNITY SERVICES 12 0 0 40,156 2,500 6,000 WASTE MANAGEMENT 4,417,160 4,183,500 4,241,000 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 4,457,328 1,000,000 0 179,215 4,186,000 0 0 2,597,000 4,247,000 0 0 2,200,000 Total Program Funding 5,636,543 6,783,000 6,447,000 RESOURCE MANAGEMENT Staffing (FTEs) by Program RESOURCE MANAGEMENT 8.0 8.0 8.0 WASTE MANAGEMENT 26.5 25.5 20.5 Total Staffing (FTEs) 34.5 33.5 28.5 14-86 Pima County FY2011/2012 Adopted Budget Program Summary 2007 Department: SOLID WASTE MANAGEMENT Program: COMMUNITY SERVICES Function Provide funding, using Solid Waste tipping fees if available, for the Pima County Department of Environmental Quality Wildcat Dump Program. Provide staffing and equipment to support the Wildcat Dump Program. Description of Services Provide bins and drivers at no charge and waive tipping fees for organized Board of Supervisors clean up requests, and the Pima County Department of Environmental Quality Wildcat Dump Program. Provide funding, if available, for the Wildcat Dump Program. Program Goals and Objectives - Keep Pima County clean . Investigate illegal dumping sites . Provide resources, if available, to support Wildcat Dump clean up operations Program Performance Measures Illegal dumping sites investigated Illegal waste removed from public lands (tons) Funding provided for Wildcat Dump Program Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated 931 111 $220,000 845 90 $216,000 FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Planned 845 90 $216,000 FY2011/2012 Adopted 183,166 38,369 143,710 72,290 176,034 39,966 221,535 216,000 216,000 12 0 0 12 0 0 0 0 221,523 0 0 216,000 0 0 216,000 221,535 216,000 216,000 0.0 0.0 0.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-87 Pima County FY2011/2012 Adopted Budget Program Summary 2007 Department: SOLID WASTE MANAGEMENT Program: DEVELOPMENT, CLOSURE, AND REMEDIATION Function Plan and manage all Solid Waste development, closure, temporary closure, and remediation activities. Closure indicates that a landfill facility, or a portion of a landfill facility, has reached capacity, stopped receiving waste, and disposal operations have ceased. Closure refers to all closure and post-closure activities. Temporary closure indicates landfill has remaining capacity and may not receive waste for a period of time. Remediation includes investigation, design, and construction for remedial activities associated with waste sites. Description of Services Implement requisite facility development and interim closure activities at County landfills. Plan and manage remediation services to include investigation, design, and construction. Track waste management capacity and remediation services capability. Plan and manage the development, expansion, closure, temporary closure, and required remediation at County landfills. Program Goals and Objectives - Complete monthly waste data tracking - Update landfill forecasts semi-annually - Monitor groundwater wells and gas probes Program Performance Measures Monthly waste data tracking completed Landfill forecasts updated semi-annually Groundwater wells and gas probes monitored Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding FY2009/2010 Actual FY2010/2011 Estimated yes yes 42 yes yes 42 FY2009/2010 Actual FY2011/2012 Planned yes yes 42 FY2010/2011 Adopted FY2011/2012 Adopted 2,151 496 1,588 2,412 1,588 2,412 2,647 4,000 4,000 0 0 2,647 0 0 4,000 0 0 4,000 2,647 4,000 4,000 0.0 0.0 0.0 Program Staffing (FTEs) 14-88 Pima County FY2011/2012 Adopted Budget Program Summary 2007 Department: SOLID WASTE MANAGEMENT Program: RESOURCE MANAGEMENT Function Provide management, procurement, and administrative support services. Description of Services Manage department administration. Program Goals and Objectives - Provide administration for integrated solid waste management development, operations, landfill facilities closure, temporary closure, and post-closure activities - Manage staffing and administrative resources - Project equipment funding and request replacement Program Performance Measures Invoices prepared by 5th of each month Equipment plan updated Long range staffing plan updated Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Actual FY2010/2011 Estimated yes no no yes no no FY2009/2010 Actual FY2011/2012 Planned yes no no FY2010/2011 Adopted FY2011/2012 Adopted 373,143 308,022 14,658 339,400 383,600 0 431,758 631,242 0 695,823 723,000 1,063,000 Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST 25,242 0 0 2,921 2,500 1,900 11,973 0 4,000 20 0 100 40,156 2,500 6,000 1,000,000 0 (344,333) 0 0 720,500 0 0 1,057,000 695,823 723,000 1,063,000 8.0 8.0 8.0 MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-89 Pima County FY2011/2012 Adopted Budget Program Summary 2007 Department: SOLID WASTE MANAGEMENT Program: WASTE MANAGEMENT Function Perform integrated waste management at all Pima County solid waste facilities. Plan and implement temporary landfill closures and consolidation of services at remaining solid waste acceptance facilities. Description of Services Provide landfill, transfer station, and recycling operations including waste tire collection and recycling. Prepare annual Solid Waste Development Plan update. Program Goals and Objectives - Provide long term integrated solid waste management services - Develop, operate, and close facilities to meet County needs in compliance with applicable laws and regulations Program Performance Measures Arizona Department of Environmental Quality inspections passed Accidents resulting in lost time Landfills operated Transfer stations operated Rural collection centers operated Waste tonnage handled Tire tonnage recycled Other materials tonnage recycled FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 100% 100% 100% 1 4 2 4 66,784 11,314 938 0 3 2 4 70,000 12,000 1,000 0 3 2 4 70,000 12,000 1,000 Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,394,035 3,322,503 0 1,442,357 4,147,643 250,000 1,212,229 3,851,771 100,000 4,716,538 5,840,000 5,164,000 3,244,542 3,006,000 3,029,500 39,909 33,500 35,500 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL 3,284,451 3,039,500 3,065,000 1,017,477 1,050,000 1,050,000 120,000 CHARGES FOR SERVICES 91,336 64,000 INTEREST 23,896 30,000 6,000 1,132,709 1,144,000 1,176,000 0 0 299,378 0 0 1,656,500 0 0 923,000 4,716,538 5,840,000 5,164,000 26.5 25.5 20.5 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-90 Pima County FY 2011/2012 Adopted Budget Transportation Expenditures: 36,753,241 Revenues: FTEs 49,042,086 294.7 Function Statement: Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County's street and highway system. Review and regulate new land development relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities management/geographic information system. Continue implementation and development of the records modernization program. Mandates: ARS Title 28, Chapter 19: County Highways; and Pima County Code Title 10: Traffic and Highways Expenditures by Program Transportation Infrastructure 5.43% Director's Office and Support Services 28.03% Systems, Operations and Maintenance 66.54% Sources of All Funding Other Revenue 3.37% General Fund Subsidy 5.58% Federal/State/City Grants 1.06% Shared Vehicle License Tax 22.64% Highway User Revenue 67.35% 14-91 Pima County FY 2011/2012 Adopted Budget Department Summary by Program Department: TRANSPORTATION Expenditures by Program DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE Total Expenditures FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted 7,083,043 9,778,237 10,300,549 25,690,511 25,990,917 24,458,697 1,440,541 1,543,781 1,993,995 34,214,095 37,312,935 36,753,241 50,957,754 48,532,848 46,990,953 3,191,328 2,311,336 1,194,552 748,122 295,707 856,581 Funding by Source Revenues DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 54,897,204 (16,070,859) 0 (4,612,250) 51,139,891 (13,661,031) 0 (165,925) 49,042,086 (19,379,078) 0 7,090,233 34,214,095 37,312,935 36,753,241 56.1 28.4 26.2 200.0 171.7 172.0 98.0 95.5 96.5 354.1 295.6 294.7 Staffing (FTEs) by Program DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE Total Staffing (FTEs) 14-92 Pima County FY2011/2012 Adopted Budget Program Summary 2001 Department: TRANSPORTATION Program: DIRECTOR'S OFFICE AND SUPPORT SVCS Function Provide leadership and support to the department in the areas of strategic planning and capital programming, administration, intergovernmental relations, environmental compliance, finance, real property, and technical services. Description of Services Provide direction and leadership to organize, manage, and administer the activities of the department management and staff. Implement departmental procedures consistent with County ordinances, policies, and directives. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Act as the primary liaison with the community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, department review, and comment on key state and federal legislation. Provide training and consultation on process improvement, planning, and organizational development. Ensure appropriate compliance of the department’s activities with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, and advisory and defense support of departmental tort related claims and lawsuits. Provide Capital Improvement Plan (CIP) administrative management services including documentation of CIP project expenditures and project progress, development of reimbursement requests from federal, state, and local agencies, and compilation of audit files/audit capable documentation. Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget . Provide financial data for the County's CIP within four weeks of obtaining quarterly actual expenditures - Continue the development and implementation of a strategic plan ensuring alignment with the policies, ordinances, and directives of the Board of Supervisors, the County Administrator and the Deputy County Administrator for Public Works . Plan, schedule, and lead all department planning and Quality Council sessions - Develop and retain a high performing workforce . Provide consistent technical and personal development skills training and coaching within the divisions throughout the year - Meet customer requests by completing acquisitions and giving possession of property to customers for facility development . Track the number of appraisals and acquisitions per year - Provide premier customer service by promptly responding to all constituent inquiries and concerns and requests from the Board of Supervisors, the County Administrator, and the Deputy County Administrator for Public Works . Track and respond to each inquiry, concern, or request received within 24 hours of receipt Program Performance Measures Constituent inquiries and concerns received Constituent inquiries and concerns responded to or resolved within 24 hours of receipt Technical assistance and/or environmental documents reviewed annually Introduced bills having an impact on the department that receive divisional review and are reported in writing to the Chief Deputy County Administrator Quarterly financial data updates provided to the County's CIP unit within 4 weeks of obtaining the quarterly actual expenditures FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 6,130 95% 6,200 98% 6,300 100% 224 220 250 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,228,222 4,842,909 11,912 4,475,553 5,302,684 0 4,609,223 5,683,826 7,500 7,083,043 9,778,237 10,300,549 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES 33,555 28,894 27,600 50,535,192 48,134,746 46,738,197 88,287 56,184 9,000 INTEREST 195,716 218,647 117,156 MISCELLANEOUS 105,004 94,377 99,000 50,957,754 48,532,848 46,990,953 Operating Revenue Sub-Total 14-93 Pima County FY2011/2012 Adopted Budget Program Summary 2001 Department: TRANSPORTATION Program: DIRECTOR'S OFFICE AND SUPPORT SVCS Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (19,160,779) 0 (24,713,932) (16,483,431) 0 (22,271,180) (22,159,142) 0 (14,531,262) 7,083,043 9,778,237 10,300,549 56.1 28.4 26.2 14-94 Pima County FY2011/2012 Adopted Budget Program Summary 2001 Department: TRANSPORTATION Program: SYSTEMS, OPERATIONS AND MAINTENANCE Function Operate and maintain a safe and efficient transportation system including roadway infrastructure, traffic control systems, bicycle and pedestrian facilities, Ajo airport, transit services, and engineering information management services. Description of Services Perform routine pavement maintenance to ensure safe driving surfaces for vehicles. Perform road grading, shoulder grading and repair, pothole patching, street sweeping, vegetation management, storm cleanup, snow and ice control, emergency response, and other incidental support functions. Provide roadway surface treatments to enhance, preserve, and improve the existing infrastructure. Provide drainage maintenance services under assignment from the Flood Control District. Install and maintain active traffic control systems (signing, striping, signals, and street lighting) to safely and efficiently control and monitor the traffic flow of vehicle drivers, pedestrians, and bicyclists. Respond to citizen traffic concerns with appropriate studies. Perform planning and design reviews for new roadway projects related to the County’s roadway network; partner with residents to minimize traffic impacts in neighborhoods; and actively participate in the regional Intelligent Transportation System (ITS) led by the Pima Association of Governments (PAG). Establish necessary safety projects; develop scope and program priority of projects; and send to Infrastructure Group to contract out projects for design and construction. Administer Pima County impact fee program. Identify and implement bikeway and pedestrian projects; administer the county Safe Routes to School Program; and provide bicycle safety classes. Provide transportation review for proposed re-zonings and comprehensive plan amendments. Maintain the County's Major Streets and Scenic Routes Plan and provide long range transportation planning. Manage design and construction of projects using funding and priorities from the Department DOT-57 program, the PAG Regional Transportation Authority (RTA) program, and traffic and impact fees. Provide rural public transit and special needs services in Pima County. Identify, implement, and integrate automated systems and tools to facilitate department mandated functions. Provide Engineering Information Management services, data conversion and storage, along with related services and support to Pima County departments. Maintain a records modernization program. Program Goals and Objectives - Investigate, study, and respond to inquiries from internal and external customers in a timely manner regarding the safe and efficient traffic flow on the Pima County roadway network . Investigate citizen requests and take action to deliver appropriate services within eight weeks . Investigate Board of Supervisor (BOS) requests and take action to deliver appropriate services within four weeks - Reduce stops and delays to drivers on Pima County arterial roadways in the County and across jurisdictional boundaries - Make Pima County roads safer to walk, bicycle, and drive on . Reduce three year rolling average fatal crashes on Pima County roadway system each year . Coordinate engineering and enforcement functions through monthly meetings with Sheriff's Operations Bureau . Provide annual update to Safety Management System report by August 31 of each year - Provide for the safe and efficient movement of people, goods, and services by performing routine roadway and bridge maintenance . Perform at least 65 percent of required routine maintenance such as road grading, shoulder grading, and street sweeping on regular established cycle times . Perform at least 16,000 sign item actions each year . Perform at least 800 sign maintenance services calls each year - Preserve, improve, and extend the useful life of roadway facilities in such a manner that the facility is maintained in a condition as near as originally constructed as possible . Increase preventive surface treatments of roadway facilities every year - Provide safe and reliable public transit in unincorporated Pima County - Provide up-to-date, accurate engineering management information . Apply GIS data updates utilizing automated processes and modern spatial data technology within a month after logging data into the GIS project tracking system . Improve the accuracy and information content of GIS data layers through the integration of GPS and digital imagery by establishing and maintaining open relationship with GIS data providers within the region Note: The Adopted Budget for fiscal year 2011/12 reflects a continued reduction in funding for Transportation’s mandated operational services. In fiscal year 2004/05, total operational expenditures were $44.8 million and funded 422.2 Full Time Equivalent (FTE) positions; the total operational expenditures in the Adopted Budget for fiscal year 2011/12 are $36.8 million, or a 17.9%, reduction from 7 years ago and funded 294.7 FTEs, or a 30.2% decrease. The continued year over year reductions have caused Transportation’s Program Performance Measures for fiscal year 2011/12 to reflect this significant decrease in resources. These fiscal year 2011/12 planned measures do not suggest that Transportation will not continue to act on critical high priority services requiring immediate or short term response times and provide the expected quality results. It does not reflect any change in benchmark or industry standards being applied to the quality of work accomplished. It does however reflect the reality of diminished fiscal/human labor resources on Transportation’s capacity to achieve quantity of work accomplished in prior years. Work quantities are expected to improve in the future if and when revenues increase. 14-95 Pima County FY2011/2012 Adopted Budget Program Summary 2001 Department: TRANSPORTATION Program: SYSTEMS, OPERATIONS AND MAINTENANCE Program Performance Measures Routine roadway maintenance activities performed by established cycle times Roadways receiving annual surface treatments Signal maintenance service calls performed Sign item actions performed RTA and grant funding secured for bicycle/pedestrian facilities and safety programs Citizen requests investigated within eight weeks BOS requests investigated within four weeks Engineering and enforcement coordination meetings with Sheriff's Office Bureau conducted Safety Management System report updated by August 31 FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 60% 65% 65% 2.4% 833 9,800 $2,490,648 0% 750 15,000 $5,216,442 1.0% 800 16,125 $4,594,982 50% 50% 100% 60% 60% 100% 75% 75% 100% 100% 100% 100% Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 10,802,308 14,694,780 193,423 9,756,136 16,234,781 0 9,606,801 14,748,986 102,910 25,690,511 25,990,917 24,458,697 Total Program Expenditures Program Funding by Source FY2011/2012 Adopted Revenues LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES 1,395 1,188 2,000 2,956,780 2,198,468 1,073,497 85,435 1,255 46,480 INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 675 147,718 110,425 71,900 3,191,328 2,311,336 1,194,552 2,880,000 0 19,619,183 2,822,400 0 20,857,181 2,780,064 0 20,484,081 25,690,511 25,990,917 24,458,697 200.0 171.7 172.0 14-96 Pima County FY2011/2012 Adopted Budget Program Summary 2001 Department: TRANSPORTATION Program: TRANSPORTATION INFRASTRUCTURE Function Plan, design, and construct transportation projects, including bicycle, pedestrian and transit facilities, in a cost-effective manner to provide for the safe and efficient transportation of people and goods. Description of Services Provide management, technical, and administrative support as well as coordination of services within the transportation systems division. Provide for the development of short and long range plans for the County roadway system in concert with other regional planning agencies; the programming of capital improvements on both a five-year and longer term time horizon; and allocating funding sources for projects including application for funds from regional and state sources. Provide right-of-way and roadway management functions and reporting required under various federal and state rules. Perform development review functions as the DOT interface for Development Services Department and other privately funded infrastructure components. Manage the planning and design of transportation projects including roadways, bridges, and roadway related drainage improvements. Prepare reports, plans, specifications, estimates and bid documents for transportation construction projects. Provide technical review of all local, County, and state projects that impact the county transportation system. Inspect, inventory, and maintain records on all bridge crossings. Perform land survey, construction inspection, material testing, and contract administration on department and other capital improvement construction projects. Perform inspection and material testing on all utility and private construction work in the public right-of-way. Attend capital improvement cash flow meetings. Prepare annual capital improvement budget. Program Goals and Objectives - Deliver the CIP as scheduled and budgeted in the 5-year plan . Complete at least 65% of the projects whose actual design completion dates are within 90 days of the adopted schedules . Complete at least 75% of the projects whose actual construction completion dates are within 90 days of the adopted schedule . Complete at least 85% of the survey requests by the proposed due date as agreed upon by both parties . Resolve right-of-way encroachments successfully prior to legal action - Ensure federal and regional transportation funds are equitably allocated to projects in Pima County - Manage, in a cost effective manner, the planning, design, and construction of the CIP 5-year plan . Manage at least 85% of the planned program expenditures to meet the fiscal year program adopted budget . Manage at least 55% of the large projects (>$3 million) whose actual expenditures meet at least 85% of the adopted budget - Minimize the number of negative findings from certification acceptance inspections and other quality audits . Achieve scores of 3 or greater for independent assurance samples . Ensure certification acceptance inspections and other audits result in no negative findings - Ensure that Transportation Infrastructure’s operating and capital improvements budgets meet approved and planned work objectives by quarterly monitoring of revenues and expenditures to meet approved budget and service goals - Ensure financial stability for capital improvements by providing regular financial forecasts, aggressively seeking alternative funding, and implementing project management strategies - Provide leadership and direction to the Transportation Infrastructure Management Team to provide for annual work plans and long range plans to meet goals for finance, process improvement, innovation and learning, and customer service Note: The Adopted Budget for fiscal year 2011/12 reflects a continued reduction in funding for Transportation’s mandated operational services. In fiscal year 2004/05, total operational expenditures were $44.8 million and funded 422.2 Full Time Equivalent (FTE) positions; the total operational expenditures in the Adopted Budget for fiscal year 2011/12 are $36.8 million, or a 17.9%, reduction from 7 years ago and funded 294.7 FTEs, or a 30.2% decrease. The continued year over year reductions have caused Transportation’s Program Performance Measures for fiscal year 2011/12 to reflect this significant decrease in resources. These fiscal year 2011/12 planned measures do not suggest that Transportation will not continue to act on critical high priority services requiring immediate or short term response times and provide the expected quality results. It does not reflect any change in benchmark or industry standards being applied to the quality of work accomplished. It does however reflect the reality of diminished fiscal/human labor resources on Transportation’s capacity to achieve quantity of work accomplished in prior years. Work quantities are expected to improve in the future if and when revenues increase. Program Performance Measures Planned program expenditures meeting fiscal year program adopted budget Large projects (>$3 million) whose actual expenditures meet at least 85% of adopted budget Projects whose actual design completion dates are within 90 days of adopted schedules Projects whose actual construction completion dates are within 90 days of adopted schedules Survey requests completed by proposed due date as agreed upon by both parties Independent assurance samples that achieve scores of 3 or greater Right-of-way encroachments sucessufully resolved prior to legal action Negative findings from certification acceptance inspections and other audits FY2011/2012 Planned FY2009/2010 Actual FY2010/2011 Estimated 81% 85% 85% 55% 50% 55% 76% 60% 65% 74% 75% 75% 88% 85% 85% 78% 90% 100% 100% 100% 100% 0 0 0 14-97 Pima County FY2011/2012 Adopted Budget Program Summary 2001 Department: TRANSPORTATION Program: TRANSPORTATION INFRASTRUCTURE Program Expenditures by Object FY2009/2010 Actual FY2010/2011 Adopted FY2011/2012 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,645,414 (709,828) 504,955 2,437,915 (894,134) 0 2,585,115 (724,620) 133,500 Total Program Expenditures 1,440,541 1,543,781 1,993,995 LICENSES & PERMITS 360,698 169,996 792,000 INTERGOVERNMENTAL 317,601 57,805 0 69,796 67,906 64,581 Program Funding by Source Revenues CHARGES FOR SERVICES 27 0 0 Operating Revenue Sub-Total MISCELLANEOUS 748,122 295,707 856,581 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 209,920 0 482,499 0 0 1,248,074 0 0 1,137,414 1,440,541 1,543,781 1,993,995 98.0 95.5 96.5 Total Program Funding Program Staffing (FTEs) 14-98 Pima County FY 2011/2012 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM SUMMARY Introduction Pima County’s Fiscal Year 2011/12 Adopted Budget for its Capital Improvement Program (CIP) consists of fourteen categories: Facilities Management; Transportation; Sheriff for the Regional Public Safety Communications System; Regional Flood Control District; Open Space; Parks and Recreation; Finance; Community Development; Cultural Resources; Information Technology; Solid Waste Management; Fleet Services; Telecommunications; and Regional Wastewater Reclamation. Distinct from the CIP, Pima County’s Capital Projects Fund includes the approved projects for all categories except Telecommunications, Fleet Services, and Regional Wastewater Reclamation. Because Telecommunications and Fleet Services are Internal Service Funds and Regional Wastewater Reclamation is an Enterprise Fund, their projects are accounted for within their operating fund, and expenses are capitalized according to generally accepted accounting principles. Telecommunications, Fleet Services, and Regional Wastewater Reclamation projects are included in the narrative section of this report, while the charts and tables address only the projects in the Capital Projects Fund. This report provides an overview of Pima County’s CIP for fiscal year 2011/12, summary data for projects that are part of the adopted Capital Projects Fund for fiscal year 2011/12, and projected operations and maintenance (O&M) data for fiscal year 2011/12 and the following four years. Overview In two special elections in 1997, Pima County voters approved $711,980,000 in general obligation, sewer revenue, and Highway User Revenue Fund (HURF) revenue bonds. In preparation for these bond elections, the Board of Supervisors approved two Bond Implementation Plan ordinances (Ordinance Numbers 1997-35 and 1997-80) that identified specific projects and the extent of those projects, bond allocations and other funding allocations, and implementation schedules. In a special election in 2004, Pima County voters approved $732,250,000 in general obligation and sewer revenue bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2004-18). In a special election in 2006, Pima County voters approved $54,000,000 in general obligation bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2006-29). The Bond Implementation Plan ordinances provide a framework for the development of a CIP budget. New projects (i.e., those not included in the 1997, 2004, and 2006 bond elections) are added to the CIP budget as infrastructure needs dictate and as funding availability permits. No CIP projects are undertaken without full funding. Regional Wastewater Reclamation is the largest component of the CIP in terms of budget, although it is budgeted separately from the Capital Projects Fund. Listed in descending order are the other budget categories: Facilities Management – which manages projects related to County facilities as well as capital improvements for the Sheriff’s Department, the Superior Court, Medical Services, and Community and Economic Development; Transportation; the Sheriff Department’s Regional Public Safety Communications System; Regional Flood Control District; Open Space – which is designated for open space acquisition; Parks and Recreation; Finance, Community Development; Cultural Resources – which provides for acquisition and rehabilitation of historic structures and mitigation of archaeological resources; Information Technology; Telecommunications; Fleet Services; and Solid Waste Management – which consists of environmental remediation projects and solid waste infrastructure management. 15-1 Pima County FY 2011/2012 Adopted Budget The Regional Flood Control District has a number of projects being developed in cooperation with the Army Corps of Engineers, which typically funds from two-thirds to three-quarters of project costs. The magnitude of the public improvements associated with the Regional Flood Control District’s portion of budgeted CIP is much larger than the figures indicate, as the expenditures in the CIP budget include only the County’s local cost sharing responsibilities. The following charts provide summary information for Pima County’s fiscal year 2011/12 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2011/12 Capital Projects Fund1 Expenses by Category Cultural Resources 1.21% Community Development 2.28% Finance 2.71% Parks & Recreation 5.49% Information Technology 1.14% Sources of Funding Solid Waste 0.27% Facilities Management 30.38% Open Space 5.56% Regio nal Flood Control 9.48% Transportation 29.47% Total Miscellaneous Revenue 0.42% Bond Proceeds 46.58% Fund Balance Decrease 17.24% Intergov't Revenue 22.33% Sheriff 12.01% Expenses by Category Facilities Management Transportation Sheriff Regional Flood Control Open Space Parks and Recreation Finance Community Development Cultural Resources Information Technology Solid Waste Operating Transfers 11.78% Charges for Svcs/Impact Fees 1.65% Sources of Funding Other Funding: Bond Proceeds Intergovernmental Revenue Other Funding: Fund Balance Decrease Other Funding: Operating Transfers Charges for Services/Impact Fees Miscellaneous Revenue $67,190,735 65,170,961 26,561,383 20,973,632 12,290,824 12,132,559 5,991,216 5,048,550 2,674,225 2,528,696 596,679 Total $103,000,000 49,384,375 38,133,541 26,048,639 3,655,905 937,000 $221,159,460 $221,159,460 1 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the Summary of Active Capital Improvement Projects for a complete list of all projects, including enterprise and internal services projects and related expenditures. 15-2 Pima County FY 2011/2012 Adopted Budget Relationship Between Operating and Capital Budgets A direct relationship exists between Pima County’s CIP budget and its annual operating budget. Impacts on expenditure budgets and the availability of future revenues to support these new costs are and will continue to be an important factor in determining the timing of construction and origination of new projects. Capital projects, when completed, tend to require increases in operating budgets to cover new upkeep, maintenance, security, and other costs. For some capital improvements the incremental impact of completed projects on the County’s operating budget is relatively small. For example, new or expanded roadways tend to have little impact on operating expenditures (if not decreasing expenditures due to maintenance savings). On the other hand, major Regional Wastewater Reclamation projects, although not scheduled to be completed for several years, will eventually require significant additional operations and maintenance (O&M) expenditures: increased personal services expenditures for additional building maintenance staff, additional supplies and services expenditures for utilities, general maintenance, supplies, etc. When new projects are considered for funding in the County’s budgeted CIP, increased operating costs are taken into consideration. Departments are required to project the impact of additional operating costs over the life of a project, and the analysis and eventual approval of Capital Projects takes these estimates into account. Additionally, in each annual budgeting cycle, General Fund departments submit supplemental budget requests to cover new operating costs resulting from projects whose completion will impact operating expenditures in the fiscal year under consideration, and non-General Fund departments add O&M estimates to their base budget requests. Information relating to additional funding needs for O&M is evaluated for accuracy, and expenditures and revenues resulting from the completed project are projected over a five-year period. These projections are included in departmental plans in the current year and in subsequent years. More detailed information on the impact of completed capital projects on Pima County’s fiscal year 2011/12 operating budget may be found in the final section of this report. Capital Projects by Category: Summary Facilities Management Facilities Management, which manages projects related to County facilities as well as capital improvements for the Sheriff Department, the Superior Court, Medical Services, and Community and Economic Development, has 19 active projects in fiscal year 2011/12 and a budget of $67.2 million. The major projects include $36.0 million for the Justice Court/Municipal Court Complex project, $8.5 million for the 8th Floor Superior Courts Additional Courtrooms project, and $6.7 million for the Southern Arizona Indoor Sports center at Curtis Park project. Transportation The fiscal year 2011/12 CIP associated with Transportation consists of 59 projects with total expenditures of $65.2 million. Major projects include $8.5 million for the Magee Road/Cortaro Farms Road: Mona Lisa to La Canada project; $6.5 million for the La Cholla Boulevard: Magee Road to Overton Road project; $5.5 million for the Magee Road/Cortaro Farms Road project: Corridor Study & Thornydale Road to Mona Lisa project; $5.0 million for the Pavement Preservation Program; $4.3 million for the Valencia Road: Alvernon Road to Wilmot Road project; and $4.0 million for the La Canada Drive: Ina Road to River Road project. 15-3 Pima County FY 2011/2012 Adopted Budget Sheriff’s Department Regional Public Safety Communications System The fiscal year 2011/12 CIP budget for the Communications Emergency Operations Center is $17.1 million, the Regional Public Safety Communications System is $7.9 million, and the Thomas Price Service Center Communications Center Expansion is $1.6 million. Regional Flood Control District The Regional Flood Control District has 22 active CIP projects in fiscal year 2011/12, with a total budget of $21.0 million. Major projects include $5.0 million for the Urban Drainage project, $3.5 million for the Pantano Wash: Speedway to Tanque Verde project, $3.0 million for the Floodprone Land Acquisition Program, and $2.5 million for the Santa Cruz River: Grant Road to Camino del Cerro River Park project. Expenditures excluded in the Capital Projects Fund budget are $3.8 million of expenditures programmed by the U.S. Army Corps of Engineers (USACOE) on four projects for which the Regional Flood Control District included its cost sharing responsibilities of $1.8 million. The major USACOE expenditure will be $0.9 million for the Santa Cruz River: Paseo de Las Iglesias Restoration project. Open Space In fiscal year 2011/12, $12.3 million is designated for open space acquisitions. The major project is $8.0 million for the Painted Hills Property Acquisition project. Parks and Recreation There are 14 CIP projects with total budget of $12.1 million. Major projects include $3.9 million for the Southeast Community Park and $2.4 million for the Northside Community Center project. Finance An Enterprise Resource Management System known as PimaCore is budgeted at $6.0 million in fiscal year 2011/12. Community Development (formerly Neighborhood/Housing Reinvestment) There are 17 CIP projects, with total expenditures of $5.0 million, scheduled for activity in fiscal year 2011/12. The major project is $1.0 million for the Esperanza En Escalante Veterans Housing project. Cultural Resources There are 12 CIP projects, with total expenditures of $2.7 million, scheduled for activity in fiscal year 2011/12. Cultural Resources is a program that stresses equally the acquisition and rehabilitation of historic structures and provides for mitigation of archaeological resources. The major projects are $625,290 for the Canoa Ranch Buildings Rehabilitation project and $500,000 for the Fort Lowell – Atkins Steel Acquisition project. Information Technology The fiscal year 2011/12 CIP budget is $2.5 million for nine projects. The major project is $600,000 for Public Works Permitting/Licensing Application. 15-4 Pima County FY 2011/2012 Adopted Budget Solid Waste Management The fiscal year 2011/12 CIP budget is $596,679 including $575,666 for the Environmental Remediation/El Camino Del Cerro Landfill project. Fleet Services The fiscal year 2011/12 CIP budget is $1.6 million including $1.5 million for the new Services Facilities project. Telecommunications (formerly Communications) The fiscal year 2011/12 CIP budget is $2.1 million for four projects. The major project is $1.5 million for Phone System Replacement of the Switch located at the Old Courthouse project. Regional Wastewater Reclamation The fiscal year 2011/12 adopted CIP budget for Regional Wastewater Reclamation consists of 53 projects with total expenditures of $238.6 million and include projects associated with the Regional Optimization Master Plan (ROMP). Major projects for fiscal year 2011/12 include $78.6 million for the ROMP 32 MGD Reclamation Campus project, $40.5 million for the ROMP Ina Road WPCF: HPO Replacement project, $30.3 million for the ROMP Ina Road WPCF: 12.5 MGD Expansion project, and $21.1 million for the Ina Road WPCF: Biosolids Facilities Improvements project. These four projects account for $170.5 million, or 71.0%, of the $238.6 million in total expenditures. Complete FY 2011/12 Capital Project List For a comprehensive list of the active and new projects comprising Pima County’s fiscal year 2011/12 CIP budget refer to the Summary of Active Capital Improvement Projects. Impact of Completed Capital Projects on Operations and Maintenance and Revenue: Fiscal Year 2011/12 During the budget cycle for fiscal year 2011/12, data concerning projected O&M expenditures was collected from departments. For Internal Service, Enterprise, and Special Revenue funds, the departments added the incremental O&M expenditure and revenue amounts to their base budget requests. For General Fund departments, O&M for completed capital projects and associated revenues were included in the form of supplemental requests or by adjustments to their existing departmental base budgets. The following two pages present the projected Operations and Maintenance (O&M) expenditures and revenues by project. 15-5 Pima County FY 2011/2012 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEAR 2011/2012 - 2015/2016 Project Name O&M Expenditures Facilities Management Justice Court/Municipal Court Complex Southern Arizona Indoor Sports Center at Curtis Park Facilities Management Total FY 2010/11 Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Adopted for FY 11/12 for FY 12/13 for FY 13/14 for FY 14/15 for FY 15/16 467,269 245,967 713,236 Transportation Cortaro Farms Road: Camino de Oeste to Thornydale I-19 Frontage Road: Continental Road to Canoa Road Kinney Road: Ajo Way to Bopp Road La Canada Drive: Ina Road to Calle Concordia La Canada Drive: Ina Road to River Road Sunrise Drive: Craycroft Road to Kolb Road Tanque Verde Road: Catalina Highway to Houghton Road Transportation Total 257,055 49,193 306,248 372,478 372,478 500 8,900 900 2,500 2,600 2,000 10,900 1,300 7,800 61,370 61,370 34,420 195,839 230,259 615,358 380,793 996,151 103,273 393,043 496,316 16,000 424,270 300 1,500 1,500 1,500 1,500 108,643 24,324 300 40 40 40 40 (10,647) 27,324 300 80 80 80 80 103,906 (20,780) 150 150 400 305 300 120 120 120 1,620 5,000 116,715 60,150 125,006 425,790 133,577 17,447 184,850 Parks and Recreation Catalina Community Park Lawrence Park Ball Field and Lighting Lincoln Park Softball Field Improvements Rillito River Park: Mountain to Campbell (South Bank) Southeast Regional Park/Shooting Range Parks and Recreation Total 195,300 (75,000) 70,549 59,432 10,314 186,503 326,798 (11,217) 195,300 (75,000) Finance and Risk Management PimaCore Resource Management System Finance and Risk Management Total 292,807 292,807 409,930 409,930 25,000 25,000 50,000 (10,000) 3,000 (10,000) 3,000 Sheriff Department Communications Emergency Operations Center Regional Public Safety Communications System Sheriff Department Total 249,211 666,198 915,409 Regional Flood Control Arroyo Chico Detention Basin (USACOE) Cañada del Oro River Park: Thornydale to Magee Floodprone Land Acquisition Program Pantano Wash: Kolb Executive Park Bank Protection Pantano Wash: Mullins Landfill Bank Protection Pantano Wash: Pantano Townhomes Bank Protection Pantano Wash: Speedway to Tanque Verde Santa Cruz River Continental Ranch Remediation Santa Cruz River Flood Control, Erosion Control and Linear Park: Ajo to 29th Street Santa Cruz River: Grant Road to Camino del Cerro River Park Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE Study) Regional Flood Control Total Information Technology Pima Government Website Public Works Permitting/Licensing Application Information Technology Total Solid Waste Environmental Remediation/El Camino Del Cerro Landfill Tangerine Closure Solid Waste Total 58,146 58,146 7,100 14,000 10,314 34,501 33,598 2,000 2,004,679 2,006,679 Telecommunications Disaster Recovery at Country Club Enterprise Network Security Upgrade Phone System Replacement of the Switch located at the Old Courthouse Telecommunications Total 33,000 33,000 25,000 20,000 75,000 120,000 15-6 25,000 25,000 Pima County FY 2011/2012 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEAR 2011/2012 - 2015/2016 Project Name Regional Wastewater Reclamation Conveyance SCADA System Upgrade Richey Road to Ina Road Corona de Tucson WRF Second Fine Screen DMAFB Flow Meter Station Green Valley WRF Security Improvements Green Valley WWTF - Sludge Digestion Facility Cover Harrison Road: Millmar Road to Escalante Road Ina Road WPCF Biosolids Facilities Improvements Marana WWTP Expansion PCRWRD Central Laboratory Complex Region Wide Conveyance Odor Control Region Wide Conveyance Odor Control System ROMP 32 MGD Reclamation Campus ROMP Ina Road WPCF 12.5 MGD Expansion ROMP Ina Road WPCF HPO Replacement ROMP Ina Road WPCF Power Generation & Distribution ROMP SCADA Sabino Creek Pump Station Regional Wastewater Reclamation Total Total O&M Expenditures FY 2010/11 Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Adopted for FY 11/12 for FY 12/13 for FY 13/14 for FY 14/15 for FY 15/16 (90,000) 1,375 25,741 10,500 250 500,000 1,500 220,204 96,783 269,739 402,189 132,055 5,500,000 1,800,000 1,400,000 1,520,000 20,000 40,000 5,000 402,189 99,936 706,662 209,921 427,000 4,720,000 5,515,000 3,382,423 1,573,543 2,140,534 1,895,976 5,826,541 5,627,850 1,314,325 1,314,325 1,840,055 1,840,055 O&M Revenue Facilities Management Justice Court/Municipal Court Complex Facilities Management Total Sheriff Department Communications Emergency Operations Center Regional Public Safety Communications System Sheriff Department Total 12,000 12,000 35,091 12,000 47,091 Parks and Recreation Southeast Regional Park/Shooting Range Parks and Recreation Total 45,000 45,000 15,000 15,000 57,000 62,091 Solid Waste Tangerine Closure Waste Tire Collection Site Relocation Solid Waste Total Total O&M Revenue 10,000 500 15,000 386,004 386,004 1,792,279 1,792,279 1,792,279 15-7 1,700,329 1,840,055 0 15-8 Transportation ADA Pedestrian Improvements Agua Caliente Safe Routes to School Alvernon Bike Lanes: Golf Links to Ajo Alvernon Way/Valencia Intersection Improvements ARRA Intersection Control & Crosswalk Renewal Aviation Parkway: Richey to Technical Dr. Barraza/Aviation Parkway: Palo Verde Road to I-10 Bear Canyon Bike Lanes: Snyder to Indian Bend Broadway Boulevard: Euclid Avenue to Country Club Camino de Manana: Tangerine to Linda Vista Camino De Oeste: Los Reales to Valencia Road Centennial Elementary School: Safe Routes Colossal Cave Bike Lanes Colossal Cave Road: Acacia School to Old Vail Road Colossal Cave Road: Success Drive & Ruthrauff Culvert Continental Elementary & Middle School Safe Routes Cortaro Farms Road: Camino de Oeste to Thornydale Country Club Road Bike Lane: Irvington to Valencia Drexel Road: Tucson Boulevard to Alvernon Way First Avenue: Orange Grove Road to Ina Road Flowing Wells Sidewalks: River to Roger General Hitchcock Highway Infrastructure Repairs Golder Ranch Road Bridge at CDO Wash Harrison Road Bike Lanes Hohokam Middle School Bike Lane, Pathways, and Landscape Homer Davis Elementary Bicycle & Pedestrian Enhancement Houghton Road: Interstate 10 to Tanque Verde Road Facilities Management 8th Floor Superior Courts Additional Courtrooms Abrams 1st to 2nd Floor Relocation ADA Facility Accessibility Projects Administration 4th Floor Tenant Improvements Amado - UCHC Health Clinic Arizona Sonora Desert Museum - Gray Water Arthur Pack and Winston Reynolds Manzanita Park Lighting Baseball Fields Downtown Complex Facilities Building Improvements Install Gas-to-Electric Turbines at the Adult Detention Complex Justice Court/Municipal Court Complex Psychiatric Hospital (2004 & 2006 Authority) Psychiatric Urgent Care Center Rehabilitation of Old Courthouse Replace Administration & Building M Roofs Replace Motors in the Downtown Governmental Complex Retrofit the Downtown Central Plant Chilled Water System Southern Arizona Indoor Sports Center at Curtis Park Theresa Lee Health Clinic UPH Abrams Clinics Wilmot Branch Library Facilities Management Total Project Name Pima County FY2011/2012 Adopted Budget 654,981 446,717 133,864 355,850 20,000 100,000 1,487,938 70,000 1,088,542 956,948 208 42,580 75,000 711,262 1,347,247 1,777,778 150,152 28,000 300,000 3,800,000 311,384 500,000 580,000 102,218 385,000 222,222 500,000 150,000 250,000 50,000 242,000 23,500 2,465,789 789,000 250,000 67,190,735 295,000 243,330 950,000 6,655,000 737,795 2,600,000 8,500,000 1,457,000 33,750 2,365,000 12,000 99,062 1,445,000 275,000 1,500,000 711,688 36,030,000 2,480,530 800,580 FY 2011/12 Adopted 388,929 507,184 322 528,947 600,000 100,000 50,000 30,954,833 41,011,793 14,949,421 4,709 5,000 336,670 570,000 25,000 460,248 900,000 5,043,155 99,791,657 132,000 100,938 330,000 1,046,374 3,500,000 293,000 78,516 Prior Years Expenditures 232,000 110,221 100,215 930,000 3,750,000 31,249 812,000 431,964 36,070 1,500,000 16,000 151,537 1,933,036 500,000 297,000 50,000 78,543 250,000 15,000 15,358,702 2,270,000 669,640 1,956,845 36,013,253 3,995,000 500,291 20,000 30,000,000 61,408 FY 2013/14 11,845,997 52,774 FY 2012/13 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND 353,561 20,000,000 20,000,000 FY 2014/15 0 FY 2015/16 25,046,136 19,957,419 7,256,000 15,072,754 4,615,000 23,652,753 19,600,000 500,000 500,000 Beyond 524,999 827,727 273,822 3,009,736 1,389,000 350,000 19,600,000 786,262 25,000,000 2,000,000 3,015,152 678,000 547,000 6,102,938 455,000 1,240,079 16,029,702 16,208 19,999,999 7,256,000 667,234 2,832,000 680,000 798,000 755,196 1,707,966 32,730,000 12,000,000 1,750,000 226,448 2,365,000 144,000 200,000 1,775,000 1,321,374 1,500,000 761,688 128,830,830 43,492,323 16,250,001 4,500,000 300,000 600,000 1,520,000 8,950,000 1,867,683 3,500,000 7,000,000 238,854,347 Total 15-9 1,721,737 39,000 424,932 774,875 417,481 400,000 530,865 12,343,147 4,688 12,516,160 953,413 268,482 122,597 2,570,298 1,135,770 85,043 23,248,150 2,548,682 1,119,422 95,043 3,367,712 791,833 2,872,054 22,049,995 8,414,204 4,525,632 17,681,621 546,995 389,780 399,422 5,494,639 4,592,597 1,412,598 246,886 35,000 225,000 169,000 5,000 75,000 675,690 146,584 463,710 116,189 272,000 1,126,016 2,897,960 25,000 25,000 Prior Years Expenditures 3,630,933 551,406 4,870,000 1,375,913 2,107,927 110,000 1,189,674 4,336,000 150,000 1,470,999 20,000 1,100,245 50,000 9,169 17,000 4,250 109,605 1,160,000 60,000 235,000 20,000 4,250 400,000 64,805 100,000 1,000 355,000 125,000 5,000,000 3,700,000 73,000 1,971,204 235,000 10,099,000 10,729,110 8,695,000 5,520,745 8,482,000 1,266,144 55,000 25,000 5,000 45,000 375,000 73,000 300,000 11,000 2,571,697 9,000,000 9,250,229 899,002 106,047 370,849 FY 2012/13 3,472,478 4,000,000 6,533,737 710,376 468,713 10,000 100,000 1,500,000 1,000 100,000 FY 2011/12 Adopted SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND I-19 Frontage Road: Continental Road to Canoa Road Ina Road at Oracle Road Intersection Intelligent Transportation Systems (Signals Coordination & Cabinet Upgrade) Irvington at Mission Kinney Road: Ajo Way to Bopp Road Kino Parkway Overpass at 22nd Street Kolb Road: Sabino Canyon Road to Sunrise Drive La Canada Drive: Ina Road to Calle Concordia La Canada Drive: Ina Road to River Road La Cholla Boulevard: Magee Road to Overton Road La Cholla Boulevard: River Road to Ruthrauff Road Laguna Elementary School Sidewalks/Landscaping Madera Canyon at Florida Canyon Wash Madera Canyon Rd at Medium Wash Magee Road/Cortaro Farms Road: Corridor Study & Thornydale Road to Mona Lisa Magee Road/Cortaro Farms Road: Mona Lisa to La Canada Magee Road: La Cañada Drive to Oracle Road Mainsail Boulevard/Twin Lakes Drive: Twenty-Seven Wash Manzanita Elementary Safe Routes to School Design Project Marsh Station Bridge South Abutment Repair Miscellaneous Bike Safety Improvement Projects Mission Road Paved Shoulder Mt. Shadow/Ventana Signal Neighborhood Transportation Improvements Old Tucson-Nogales Highway: Summit Neighborhood Orange Grove Bike Lanes: Oracle to Camino La Zorrola Orange Grove Road at Geronimo Wash Orange Grove Road: Camino de la Tierra to La Cholla Boulevard Orange Grove Road: Corona Drive to Oracle Road (Phase 1) Orange Grove Road: Thornydale Road to Corona Drive (Phase 2) Orange Grove Two-Way-Left-Turn-Lane & Bike Lanes: La Canada Road to Oracle Road Palo Verde/Lincoln: Hawk Signal & Crosswalk Pavement Preservation Program Picture Rock & Desert Winds Enhancements Picture Rocks and Sandario Beacon Railroad Overpass: Ruthrauff Road Safe Routes to School Demonstration Project Safety Improvements / 1997 Bond Funded Safety Management Systems and Program Development Silverbell Road at Blanco/Brawley Washes South Tucson Pavement Chip Seal Square Tube Breakaway Sign Posts Sunrise Drive: Craycroft Road to Kolb Road Sunset Road: Silverbell Road to I-10 to River Road Tanque Verde Road: Catalina Highway to Houghton Road Thornydale: Cortaro Farms Road to Linda Vista Boulevard Valencia Road Bike Lanes: Cardinal to Mission Valencia Road Street Lighting, Sidewalk, and Widening Valencia Road: Alvernon Road to Wilmot Road Valencia Road: Benson to Littletown Valencia Road: Mark Road to Wade Road Valencia Road: Mountain Eagle Road to Ajo Highway Project Name Pima County FY2011/2012 Adopted Budget 7,914,352 13,500,000 4,250 73,000 6,304,000 2,049,415 5,715,229 6,000,000 6,689,733 FY 2013/14 3,717,139 12,000,000 4,250 73,000 2,359,430 2,700,000 4,927,714 1,400,669 FY 2014/15 2,469,000 2,000,000 4,250 32,294 5,712,647 300,000 FY 2015/16 14,000,000 2,000,000 19,446,581 24,810,632 2,075,264 62,000,000 16,655,529 12,245,313 1,782,924 8,291,589 7,152,280 1,000,000 1,000,000 17,015,629 9,198,167 10,970,947 Beyond 23,718,999 4,048,682 1,120,422 195,043 20,383,341 10,000,000 13,843,001 28,094,170 38,054,565 28,700,000 19,290,999 1,121,755 1,389,780 1,399,422 30,118,384 25,853,122 19,448,401 7,399,166 90,000 250,000 409,000 50,000 450,000 9,291,573 2,417,788 474,710 1,899,113 5,132,000 17,781,545 15,143,273 380,000 150,000 5,000,000 1,245,375 86,043 62,000,000 149,000 669,101 811,875 2,513,995 800,000 615,670 13,543,392 24,815,320 16,000,000 20,399,994 378,482 1,863,677 41,276,298 150,000 20,924,160 14,000,000 Total 15-10 Parks and Recreation Arroyo Chico Atturbury Wash Sanctuary Bicycle Lane on Sahuarita Road Catalina Community Park Open Space Kino at 36th: Little America Refining Property Acquisition Open Space Preservation Painted Hills Property Acquisition Sweetwater Canyon Property Acquisition Town of Oro Valley: Kelly Ranch Town of Sahuarita Priorities Open Space Total Regional Flood Control Arroyo Chico Detention Basin (USACOE) Cañada del Oro River Park: Thornydale to Magee City of South Tucson Urban Drainage Diablo Village Regional Detention Basins El Corazon de los Tres Rios Del Norte El Rio Medio (USACOE Study) Floodprone and Riparian Land Acquisition Floodprone Land Acquisition Program Pantano Wash Watershed Study Pantano Wash: Kolb Executive Park Bank Protection Pantano Wash: Mullins Landfill Bank Protection Pantano Wash: Pantano Townhomes Bank Protection Pantano Wash: Speedway to Tanque Verde Pascua Yaqui Tribe Black Wash Urban Drainage Flood Control Improvements Roger Road and I-10 Drainage Improvement Santa Cruz River Continental Ranch Remediation Santa Cruz River Flood Control, Erosion Control and Linear Park: Ajo to 29th Street Santa Cruz River Watershed Study Santa Cruz River: Grant Road to Camino del Cerro River Park Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE Study) Tanque Verde Creek: Sabino Canyon to Craycroft (USACOE) Tohono O'Odham Nation Urban Drainage Tres Rios del Norte (USACOE Study) Urban Drainage Regional Flood Control Total 366,000 681,746 387,338 378,420 78,312 5,802 14,860 57,650 680,090 32,190 550,823 2,318,058 3,940,534 549,295 606,489 1,478,727 2,031,335 57,782,542 11,620,885 2,977,233 1,504,897 1,452,657 25,000 910,953 3,200,780 17,799,273 533,576 753,551 587,218 785,609 2,916,594 526,775 8,621,875 18,320,206 260,541 27,202,622 652,574 297,845 152,810,770 Valencia Road: Wade Road to Mountain Eagle Road Valencia Road: Wilmot Road to Kolb Road Video Detection @ Traffic Signals Transportation Total Sheriff Department Communications Emergency Operations Center Regional Public Safety Communications System Thomas Price Service Center Communications Center Expansion Sheriff Department Total Prior Years Expenditures 157,910 183,951 1,112,661 1,499,500 12,290,824 942,350 244,314 7,999,660 1,605,000 893,510 50,000 5,000,000 20,973,632 616,000 476,090 1,547,968 1,547,968 0 130,000 3,000,000 14,661,000 1,000,000 350,000 100,000 4,000,000 16,036,000 2,956,000 250,000 6,225,000 1,000,000 2,000,000 100,000 1,441,000 250,000 6,610,000 100,000 50,000 50,000 50,000 25,000 200,000 25,000 1,187,000 3,000,000 100,000 1,000 1,000 1,000 3,508,700 473,011 500,000 250,000 746,025 100,000 2,500,000 914,884 29,086,587 2,712,220 26,374,367 1,750,000 1,000 51,544,262 FY 2013/14 1,010,000 7,984,411 10,176,115 2,555,501 20,716,027 9,520,000 1,000 86,101,211 FY 2012/13 802,000 506,400 214,102 17,058,020 7,876,569 1,626,794 26,561,383 1,690,000 1,000 65,170,961 FY 2011/12 Adopted SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Name Pima County FY2011/2012 Adopted Budget 0 3,000,000 4,691,975 25,000 250,000 391,975 1,000,000 25,000 0 27,535,763 FY 2014/15 0 3,000,000 11,700,000 250,000 1,000,000 5,150,000 2,300,000 0 11,018,191 500,000 FY 2015/16 0 0 0 340,344,917 15,500,000 Beyond 1,000,000 865,697 1,499,999 994,420 1,000,000 244,314 8,014,520 1,605,000 1,553,770 1,499,500 13,917,104 13,432,885 3,483,633 1,718,999 6,602,657 2,650,000 1,010,953 4,387,780 25,799,273 733,576 754,551 588,218 786,609 6,425,294 999,786 4,897,000 1,930,090 14,005,190 750,823 4,818,058 4,855,418 1,924,295 1,499,999 1,758,727 20,031,335 125,845,149 36,376,526 62,747,257 4,442,836 103,566,619 16,000,000 13,612,574 300,845 734,526,075 Total 15-11 2,337,430 333,566 103,190 64,609 652,291 7,196 774,981 316,189 525,000 1,711,209 1,480,000 160,993 1,237,074 7,366,298 Cultural Resources Ajo Curley School Historic Art Institute Anza National Historic Trail Anza Trail - Llano Grande Campsite Anza Trail - Los Morteros Campsite Anza Trail - Oit Pars Campsite Canoa Ranch Buildings Rehabilitation Canoa Ranch General: Repairs, etc. Dakota Wash Site Acquisition Fort Lowell - Atkins Steel Acquisition Honey Bee Village Site Acquisition The Ajo Train Depot Historic Rehabilitation Project Tumamoc Hill Acquisition Cultural Resources Total 77,016 139,880 398,975 195,600 263,690 124,983 450,000 348,140 178,000 161,146 17,544,997 17,544,997 Finance and Risk Management PimaCore Resource Management System Finance and Risk Management Total Community Development 29th Street Coalition Freedom Park 5 Points Business Coalition Avondale Neighborhood Project Barrio Centro Barrio Kroeger Lane El Banco Remodel Elvira Neighborhood Esperanza En Escalante Veterans Housing Project 1997 Neighborhood and Housing Reinvestment Honea Heights Redevelopment Project Housing Reinvestment 2004 Authorization Iowa Project Lessons From Civano Project Menlo Park Neighborhood NSP Acquisition Program South Tucson Youth Mission View & Ochoa Toumey Park Wakefield Neighborhood Project Community Development Total 2,926,167 410,521 283,970 551,064 57,495 346,792 2,167,225 732,795 11,839,040 53,405 2,496,102 Prior Years Expenditures 131,434 11,659 441,835 50,000 50,000 625,290 30,000 75,000 500,000 170,000 489,007 100,000 2,674,225 600,000 886,654 89,524 9,457 100,000 147,898 425,000 488,000 400,000 5,048,550 225,000 40,000 100,000 200,000 87,017 150,000 100,000 1,000,000 5,991,216 5,991,216 1,346,595 303,587 300,000 793,833 2,381,516 23,466 298,937 10,000 3,928,096 900,000 392,007 12,132,559 FY 2011/12 Adopted 2,056,980 4,534,508 919,811 314,811 200,000 165,000 240,000 100,000 384,456 9,456 275,000 436,072 226,268 209,804 1,151,291 694,411 456,880 0 1,056,518 9,807 1,725,111 963,787 963,787 1,000,462 FY 2013/14 1,707,500 FY 2012/13 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Houghton Greenway Julian Wash Linear Park Lawrence Park Ball Field and Lighting Lincoln Park Softball Field Improvements Northside Community Center Rillito River Park: Mountain to Campbell (South Bank) Santa Cruz River Community Park-Menlo Park Santa Cruz River Park: Irvington to Valencia Southeast Community Park Southeast Regional Park/Shooting Range Tortolita Trail System Parks and Recreation Total Project Name Pima County FY2011/2012 Adopted Budget 0 0 0 0 FY 2014/15 0 0 0 0 FY 2015/16 0 0 0 0 Beyond 465,000 114,849 706,444 1,093,559 507,000 1,400,271 346,189 600,000 2,526,020 1,650,000 650,000 1,337,074 11,396,406 500,000 496,880 295,600 463,690 212,000 600,000 448,140 1,178,000 855,557 600,000 886,654 166,540 158,793 498,975 147,898 425,000 488,000 500,000 8,921,727 24,500,000 24,500,000 1,400,000 2,799,689 300,000 3,720,000 5,499,999 307,436 850,001 1,133,820 5,999,999 3,067,225 1,124,802 30,563,087 Total 15-12 Regional Wastewater Reclamation 22nd Street: I-10 to Tucson Boulevard, Sewer Utility Broadway: Euclid to Campbell, Sewer Utility Continental Ranch Regional Pump Station Conveyance SCADA System Upgrade Richey Road to Ina Road Corona de Tucson WRF Second Fine Screen Corona de Tucson WRF Security Improvements Corona de Tucson WWTF UV Disinfection & Filtration CRRPS Facility Modifications DMAFB Flow Meter Station Forty Niner Country Club Rehabilitation Grant Road Corridor Improvement: Sewer Utility Green Valley WRF Replace Washer/Compactor Green Valley WRF Security Improvements Green Valley WWTF - Sludge Digestion Facility Cover Harrison Road: Millmar Road to Escalante Road Ina Rd WRF - Grit Classifiers Ina Road Aeration Optimization Ina Road WPCF Biosolids Facilities Improvements Telecommunications Analog Line Replacement for VoIP Project Catalyst 4500 Sup Upgrade and COT Connection Disaster Recovery at Country Club Enterprise Network Security Upgrade Phone System Replacement of the Switch located at the Old Courthouse Telecommunications Total Fleet Services New Services Facilities Richey Road Fuel Station Fleet Services Total Solid Waste El Camino del Cerro LOU Project Environmental Remediation/El Camino Del Cerro Landfill Tangerine Closure Waste Tire Collection Site Relocation Solid Waste Total Information Technology Capital Project Management Environment Data Center Storage Upgrade Defense Case Tracking Footprints ITIL Implementation Infrastructure and Application Monitoring Pima Government Website Pima Health Information Management System Public Fiduciary Application System Public Works Permitting/Licensing Application Information Technology Total Project Name Pima County FY2011/2012 Adopted Budget 90,000 463,000 24,943,000 275,000 100,000 175,000 234,000 150,000 400,000 250,000 2,231,500 268,000 1,950,000 220,000 10,000 984,800 500,000 712,950 215,000 682,000 21,104,800 5,000 569,000 156,000 1,066,000 373,000 370,000 1,484,000 2,078,000 119,000 105,000 1,512,875 135,000 1,647,875 20,000 596,679 679,656 4,166,651 400,000 365,000 765,000 1,013 575,666 195,000 550,000 315,696 100,000 180,000 320,000 168,000 100,000 600,000 2,528,696 FY 2011/12 Adopted 11,188 3,475,807 1,111,621 300,000 811,621 Prior Years Expenditures 19,507,800 300,000 10,000 1,837,884 243,000 2,000,000 2,000,000 644,000 231,000 664,000 412,000 62,500 62,500 0 0 42,990 42,990 FY 2013/14 2,025,000 392,000 115,000 417,500 62,500 105,000 250,000 8,487,125 8,487,125 800,344 800,344 50,000 600,000 952,990 115,000 42,990 145,000 FY 2012/13 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND 62,500 62,500 0 1,697,730 1,697,730 42,990 42,990 FY 2014/15 62,500 62,500 0 0 0 FY 2015/16 0 0 9,760,753 9,760,753 0 Beyond 1,177,000 115,000 239,000 3,258,000 156,000 1,066,000 4,000,000 2,875,500 368,000 2,125,000 694,000 285,000 994,800 500,000 712,950 605,000 1,145,000 67,393,484 369,000 210,000 500,000 370,000 1,634,000 3,083,000 10,400,000 500,000 10,900,000 12,201 5,749,203 9,760,753 1,500,000 17,022,157 340,000 550,000 1,256,287 100,000 180,000 735,000 168,000 150,000 1,200,000 4,679,287 Total 15-13 Total Capital Improvement Projects Less: Fleet Services Less: Telecommunications Less: Regional Wastewater Reclamation Total FY 2011/12 Adopted Capital Projects Fund Ina Road WPCF Class A Biosolids Improvements Ina Road WPCF SCADA Process Optimization Ina Road WPCF Upgrade of Blower Heat Exchanger Ina Road WRF East Plant Ina Road WRF Primary Clarifier Concrete Repair Ina Road WRF Replacement of Thickened Sludge Pumps Ina Road WRF Rough Screens La Canada: River Road to Ina Road, Sewer Utility La Cholla: Magee Road to Tangerine Road, Sewer Utility Magee/Cortaro Farms Road: Thornydale to La Canada, Marana WWTP Expansion North Rillito Interceptor Relief Sewer PCRWRD Central Laboratory Complex PCRWRD Central Laboratory Complex Site Civil Prince Road & I-10 ADOT Sewer Modifications Quail Creek Lift Station Region Wide Conveyance Odor Control Region Wide Conveyance Odor Control System Roger Road WWTP Demolition ROMP 32 MGD Reclamation Campus ROMP Ina Road WPCF 12.5 MGD Expansion ROMP Ina Road WPCF BNRAS System Modification ROMP Ina Road WPCF HPO Replacement ROMP Ina Road WPCF Power Generation & Distribution ROMP SCADA RW Conveyance Vapor Treatment Unit Odor Control Sabino Creek Pump Station Santa Cruz Interceptor, Phase III SCADA Cyber Security Upgrade SCADA Master Plan Implementation Program Security Master Plan Implementation Program Sewer Manhole Rehabilitation Sewer Utility Modification Program Skyline: Country Club to Hacienda del Sol System Wide Treatment Rehabilitation and Enhancement Program System-Wide Conveyance Rehabilitation Program System-Wide Sewer Conveyance Augmentation Program Tanque Verde Interceptor: Craycroft to Tucson Country Club WW Avra Valley WRF Security WW Sewer Manhole Rehabilitation #2 Regional Wastewater Reclamation Total Project Name Pima County FY2011/2012 Adopted Budget 10,000 1,225,000 525,000 60,000 100,000 100,000 100,000 200,000 2,182,582 4,433,079 5,835,266 2,601,474 700,000 50,000 15,000 62,897 78,611,916 30,301,000 959,800 40,501,000 7,147,000 4,325,000 250,000 718,000 6,624,693 645,000 1,639,000 464,200 9,600 4,138,750 10,200 965,000 552,112,798 216,735,026 2,135,000 3,356,000 9,990,000 212,322,878 77,267,943 3,996,000 4,000,000 10,000,000 5,782,250 3,183,000 2,115,000 10,000 4,854,000 2,277,000 4,917,000 1,230,000 19,459,413 3,811,558 672,902 6,756,826 393,000 756,110 10,000 9,945,000 FY 2013/14 1,075,000 83,252,828 16,952,000 4,282,800 36,400,000 2,100,000 4,134,901 1,425,324 10,000 25,000 1,715,000 440,000 354,500 11,620,600 183,273 FY 2012/13 463,521,684 373,955,455 (1,647,875) (2,078,000) (238,636,349) 221,159,460 750,496 675,000 238,636,349 205,504 168,915,858 1,590,978 4,504,468 200,000 19,772 210,800 475,434 16,353,142 80,228 11,726,921 3,949,410 427,409 50,000 1,027,030 314,446 69,716 15,838,175 17,982,000 4,781,001 45,500,000 7,840,000 4,243,989 459,217 307,904 8,575,063 25,000 250,000 5,171,900 350,000 FY 2011/12 Adopted 500,000 258,697 Prior Years Expenditures SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND 97,859,525 43,828,567 500,000 1,988,250 12,000,000 3,000,000 2,320,000 1,110,149 17,937,668 4,972,500 FY 2014/15 50,266,573 27,485,882 4,500,000 975,000 22,010,882 FY 2015/16 401,408,389 50,802,719 11,242,813 37,559,906 2,000,000 Beyond 2,151,447,302 32,210,000 791,970 2,000,000 975,000 2,940,000 975,000 439,500 350,000 100,000 125,000 38,564,024 2,272,810 16,160,000 11,210,000 3,028,883 750,000 1,077,030 329,446 41,107,668 215,100,000 69,046,558 10,696,503 129,157,826 17,480,000 13,460,000 709,217 1,025,904 15,199,756 655,000 12,971,000 4,856,200 485,034 17,838,000 221,000 6,631,000 11,135,228 41,014,240 11,242,813 956,000 675,000 823,672,344 Total 15-14 Revenue Net Fund Impact Additional FTEs O&M Impact Personal Services Supplies & Services Capital Total O&M Capital Expenditures: Prior Years 15,838,175 0 0 0.0 0 FY 2011/12 FY 2011/12 78,611,916 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 45,500,000 0 0 0 0.0 FY 2011/12 FY 2011/12 40,501,000 Project Description Design and construct new facilities and modifications to existing HPO wastewater treatment system at Ina Road WPCF for nutrient removal and biosolids improvements. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. The project will also upgrade the effluent disinfection using an enhanced chlorination process. The project will also include a new operations lab to accommodate the future operations needs. Department Regional Wastewater Reclamation Project Name ROMP Ina Road WPCF HPO Replacement 0 0 0 0 0.0 0 (5,500,000) 0.0 5,500,000 Total 215,100,000 1,400,000 0 (1,400,000) 0.0 0 0 0 0.0 Beyond 0 Total 129,157,826 Project Justification The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process which will remove nitrogen and phosphorus biologically through five stages of anoxic, anaerobic, and aerobic zones. In addition, the project will upgrade the effluent disinfection using an enhanced chlorination process, and will also include a new operations lab to accommodate the future operations needs. 0 0 0 0.0 1,400,000 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 FY 2013/14 6,756,826 FY 2015/16 0 0 0 0 0.0 Beyond 0 Project Justification The 32 MGD facility in the vicinity of the Roger Road wastewater treatment plant will achieve nutrient removal. 0 0 0.0 FY 2014/15 0 FY 2012/13 36,400,000 0 0 0.0 0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 5,500,000 FY 2015/16 0 FY 2013/14 19,459,413 FY 2014/15 17,937,668 FY 2012/13 83,252,828 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Design and construct a 32 MGD facility in the vicinity of the existing Roger Road WWTP to achieve nutrient removal. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. The new facility will not include biosolids handling as this process will be accomplished at the Ina Road WPCF. Department Regional Wastewater Reclamation Project Name ROMP 32 MGD Reclamation Campus Pima County FY2011/12 Adopted Budget 15-15 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 30,954,833 0 0 0 0.0 FY 2011/12 FY 2011/12 36,030,000 WPCF 12.5 MGD O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 17,982,000 0 0 0 0.0 FY 2011/12 FY 2011/12 30,301,000 Project Description Design and construct new facilities and modifications to add a 12.5 MGD wastewater treatment system at Ina Road WPCF for nutrient removal. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. Preliminary and primary treatment facilities will be expanded to accommodate the additional 12.5 MGD capacity. The project will also include effluent disinfection using an enhanced chlorination process. Department Regional Wastewater Reclamation Project Name ROMP Ina Road Expansion FY 2013/14 30,000,000 FY 2014/15 20,000,000 0 0 0 0.0 Beyond 0 Total 128,830,830 1,800,000 0 (1,800,000) 0.0 0 0 0 0.0 Beyond 0 Total 69,046,558 Project Justification The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process which will remove nitrogen and phosphorus biologically through five stages of anoxic, anaerobic, and aerobic zones. The project will also include effluent disinfection using an enhanced chlorination process. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 1,800,000 FY 2015/16 0 FY 2013/14 3,811,558 FY 2014/15 0 FY 2012/13 16,952,000 0 0 0 0.0 FY 2015/16 FY 2015/16 0 Project Justification Pima County Justice Courts are now located in three separate facilities downtown: the Old Courthouse, the Legal Services Building, and leased facilities. The existing facilities are too small for current and projected volumes of work. By co-locating the Justice Court and Municipal Court, Pima County and the City of Tucson can design, construct, and operate shared spaces, functions, and activities such as central plant, mechanical and electric spaces, a building entrance lobby, security screening stations, jury assembly space, and public restrooms. Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 20,000 39,755 55,659 438,269 226,300 316,819 9,000 (9,000) 467,269 257,055 372,478 0 1,314,325 1,840,055 (467,269) 1,057,270 1,467,577 2.0 0.0 0.0 FY 2012/13 11,845,997 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Design, construct, and co-locate a new Pima County Justice Court and City of Tucson Municipal Court. The Pima County Justice Court building will provide for a minimum of 16 courtrooms, as well as office space for departments supporting the courts such as the Constables, the County Public Defender, and Legal Defender. The City of Tucson Municipal Court will provide for a minimum of 22 courtrooms, as well as office space for departments supporting the courts such as the City Prosecutor and City Public Defender. Department Facilities Management Project Name Justice Court/Municipal Court Complex Pima County FY2011/12 Adopted Budget 15-16 Biosolids Facilities O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 24,943,000 0 0 0 0.0 FY 2011/12 FY 2011/12 21,104,800 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 18,320,206 0 0 0 0.0 0 0 0 0.0 195,839 12,000 (183,839) 0.0 61,370 12,000 (49,370) 0.0 Total 67,393,484 154,207 238,836 393,043 0 (393,043) 0.0 0 0 0 0.0 Beyond 0 Total 62,747,257 Project Justification County needs a regional public safety voice and data communications network that will serve nineteen fire districts, ten police agencies, and the Pima County Office of Emergency Management and Homeland Security. (380,793) 0.0 141,957 238,836 380,793 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 FY 2013/14 26,374,367 FY 2015/16 0 195,839 Beyond 0 Project Justification The new facilities and modifications will increase the biosolids processing capacity of the Ina facility for the immediate future during the overall facility expansion. 500,000 0 (500,000) 0.0 FY 2014/15 0 FY 2012/13 10,176,115 61,370 FY 2011/12 FY 2011/12 7,876,569 Project Description Design, procurement, and deployment of a regional public safety voice and data communications network to serve nineteen fire districts, ten police agencies, and the Pima County Office of Emergency Management and Homeland Security. Collectively these entities are responsible for providing public safety and emergency management services to the Pima County populace and most specifically to their individual jurisdictions. Department Sheriff Department Project Name Regional Public Safety Communications System 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 500,000 FY 2015/16 0 FY 2013/14 1,837,884 FY 2014/15 0 FY 2012/13 19,507,800 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Design and construct new facilities and modifications to increase the biosolids processing capacity of the Ina facility for the immediate future during the overall facility expansion. Design and construct the complete biosolids handling facilities including thickening, digestion, and dewatering for the Ina Road WPCF to process all biosolids from Ina Road WPCF and the new Water Reclamation Campus. The new facilities will be designed to accommodate an upgrade to Class A biosolids production in the future. Department Regional Wastewater Reclamation Project Name Ina Road WPCF Improvements Pima County FY2011/12 Adopted Budget 15-17 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 0 (2004 & 2006 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 41,011,793 0 0 0 0.0 FY 2011/12 FY 2011/12 2,480,530 Project Description Construct a 50 bed psychiatric facility to complement existing psychiatric services at the University Physicians Healthcare Hospital (UPHH) at Kino. This facility will be located adjacent to UPHH to take advantage of medical and other support services provided by the hospital. Department Facilities Management Project Name Psychiatric Hospital Authority) 0 0 0 0.0 FY 2011/12 FY 2011/12 0 FY 2013/14 0 FY 2014/15 0 0 0 0 0.0 0 0 0 0.0 Total 62,000,000 0 0 0 0.0 0 0 0 0.0 FY 2015/16 FY 2015/16 0 Beyond 0 Total 43,492,323 Project Justification Currently, Pima County provides inpatient psychiatric services in UPHH. The majority of the psychiatric inpatient beds are located in wings originally designed as medical/surgical nursing units. 0 0 0 0.0 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 FY 2012/13 0 0 0 0 0.0 Beyond 62,000,000 Project Justification Elimination of at-grade crossings with overpasses provides major improvements in mitigation of traffic congestion and provides air quality benefits. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 FY 2015/16 0 FY 2013/14 0 FY 2014/15 0 FY 2012/13 0 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Design and construct a new railroad overpass at Ruthrauff Road. Department Transportation Project Name Railroad Overpass: Ruthrauff Road Pima County FY2011/12 Adopted Budget 15-18 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 2,570,298 0 0 0 0.0 FY 2011/12 FY 2011/12 4,336,000 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 69,716 0 0 0 0.0 FY 2011/12 FY 2011/12 62,897 Project Description Demolish the existing 41 MGD Roger Road WWTP. The existing Roger Road WWTP will be decommissioned and demolished once the new 32-MGD Wastewater Reclamation Campus (WRC) is complete and in operation. Department Regional Wastewater Reclamation Project Name Roger Road WWTP Demolition FY 2013/14 1,230,000 FY 2014/15 1,110,149 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 FY 2015/16 FY 2015/16 0 Project Justification Replaced by regional reclamation campus. 0 0 0 0.0 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 FY 2012/13 1,075,000 0 0 0 0.0 Beyond 2,000,000 Total 41,276,298 Beyond 37,559,906 Total 41,107,668 Project Justification Improvements will accommodate projected increased traffic in the area as well as public safety. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 FY 2015/16 2,000,000 FY 2013/14 13,500,000 FY 2014/15 12,000,000 FY 2012/13 4,870,000 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Reconstruct and widen Valencia Road from Alvernon Way to Wilmot Road to a sixlane desert parkway per the adopted RTA plan. Department Transportation Project Name Valencia Road: Alvernon Road to Wilmot Road Pima County FY2011/12 Adopted Budget 15-19 Conveyance O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 19,772 0 0 0 0.0 FY 2011/12 FY 2011/12 4,504,468 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 16,353,142 0 0 0 0.0 FY 2011/12 FY 2011/12 200,000 Project Description This project provides for completion of the design and construction of an expansion to the existing Marana WWTP including required setbacks to provide capacity for the growth in the area as well as produce reclaimed water for reuse and/or recharge. Department Regional Wastewater Reclamation Project Name Marana WWTP Expansion 0 0 0 0.0 0 0 0 0.0 Total 41,014,240 0 0 0 0.0 Beyond 0 Total 38,564,024 Project Justification Expanding population in the Marana WWTP service area necessitates increased wastewater treatment capacity. 1,500 0 (1,500) 0.0 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 1,500 FY 2015/16 22,010,882 FY 2013/14 0 FY 2014/15 0 FY 2012/13 0 0 0 0 0.0 Beyond 0 Project Justification Program complies with Arizona Administrative Code R18-9C305.2.05 General Permit, Capacity, Management, Operation, and Maintenance, Sewage Collection System (E)(1)(d). 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 FY 2015/16 4,500,000 FY 2013/14 10,000,000 FY 2014/15 12,000,000 FY 2012/13 9,990,000 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Provides the capacity to handle a 10-year 24-hour storm in the conveyance system to prevent sanitary sewer overflows into the environment. Department Regional Wastewater Reclamation Project Name System-Wide Sewer Augmentation Program Pima County FY2011/12 Adopted Budget 15-20 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 8,414,204 0 0 0 0.0 FY 2011/12 FY 2011/12 4,000,000 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 8,621,875 0 0 0 0.0 FY 2011/12 FY 2011/12 17,058,020 Project Description Design, construct, and occupy a communication and emergency operations center to co-locate and support the Pima County Sheriff’s Department, Tucson Police Department, Tucson Fire Department, and Pima County Office of Emergency Management & Homeland Security. Project will also include 9-1-1 telecommunications equipment to support the 9-1-1 service requirements of these agencies. Department Sheriff Department Project Name Communications Emergency Operations Center 0 0 0 0.0 Beyond 0 Total 38,054,565 FY 2013/14 2,712,220 FY 2014/15 0 Project Justification In 2004 voters authorized the County to design, communication and emergency operations center to Pima County Sheriff’s Department, Tucson Police Department, and Pima County Office of Emergency Security. 0 0 0 0.0 FY 2015/16 FY 2015/16 0 Total 36,376,526 construct, and occupy a co-locate and support the Department, Tucson Fire Management & Homeland Beyond 0 Project Justification The improvements will benefit the area by accommodating the existing and projected increased traffic in the area as well as improve vehicular, pedestrian, bicycle, and equestrian safety. In addition, the improved drainage will provide all weather crossings thus improving the overall mobility for emergency providers, residents, and citizens using this route. 0 0 0 0.0 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 291,326 40,007 27,920 330,532 63,266 6,500 (6,500) 34,420 615,358 103,273 35,091 386,004 0 671 (229,354) (103,273) 0.0 6.0 0.0 FY 2012/13 7,984,411 2,600 0 (2,600) 0.0 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 2,600 FY 2015/16 5,712,647 FY 2013/14 6,000,000 FY 2014/15 4,927,714 FY 2012/13 9,000,000 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Widen La Canada from the existing 2/3 lane roadway to 4 lanes with medians, turn lanes, bike lanes, sidewalks, equestrian paths, and new drainage structures at wash crossings throughout the corridor. Department Transportation Project Name La Canada Drive: Ina Road to River Road Pima County FY2011/12 Adopted Budget 15-21 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 133,864 0 0 0 0.0 FY 2011/12 FY 2011/12 3,800,000 Class A Biosolids O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 500,000 0 0 0 0.0 FY 2011/12 FY 2011/12 5,171,900 Project Description Design and construct new facilities and modifications to upgrade the Biosolids production from Class B to Class A. Department Regional Wastewater Reclamation Project Name Ina Road WPCF Improvements 0 0 0 0.0 Total 32,730,000 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 32,210,000 Project Justification The upgraded facilities are expected to be constructed after the completion of the Ina Road WPCF capacity and effluent quality upgrades. As the upgrades continue the need to produce Class A biosolids is a major concern. Planning and possibly design and construction will be completed during the ROMP Program time frame. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 FY 2015/16 0 FY 2013/14 9,945,000 FY 2014/15 4,972,500 FY 2012/13 11,620,600 0 0 0 0.0 Beyond 25,046,136 Project Justification The project will reduce congestion and enhance safety along Houghton Road. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 FY 2015/16 0 FY 2013/14 0 FY 2014/15 0 FY 2012/13 3,750,000 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Widen Houghton Road to a four-lane cross section with multi-use lanes, curbs, storm drains, and outside landscaping The segment between Old Vail Road and Golf Links Road is to have a six-lane cross section. Department Transportation Project Name Houghton Road: Interstate 10 to Tanque Verde Road Pima County FY2011/12 Adopted Budget 15-22 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 5,494,639 0 0 0 0.0 FY 2011/12 FY 2011/12 5,520,745 Magee Road to O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 4,525,632 0 0 0 0.0 FY 2011/12 FY 2011/12 6,533,737 Project Description Widen La Cholla to a 4-lane desert parkway between Tangerine Road and Magee Road including a raised landscaped median, a new 4-lane bridge at the Canada del Oro Wash north of Magee Road, and bike lanes in both directions. Install new turning lanes and traffic signals as needed at Naranja Road, Lambert Lane, and Overton Road. Department Transportation Project Name La Cholla Boulevard: Overton Road 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Justification Provide a parkway-type alternative route to Oracle Road. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 FY 2015/16 300,000 FY 2013/14 6,689,733 FY 2014/15 1,400,669 FY 2012/13 9,250,229 0 0 0 0.0 Beyond 0 Total 30,118,384 Beyond 0 Total 28,700,000 Project Justification This project will provide continuous east-west connectivity in the urbanized northwest area and improve safety by eliminating rural roadway stretches and the roadway “jog” at La Cholla Boulevard. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 FY 2015/16 0 FY 2013/14 6,304,000 FY 2014/15 2,700,000 FY 2012/13 10,099,000 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Following the Cortaro Farms Road alignment between Thornydale Road and Shannon Road, this project widens Magee Road to a 4-lane arterial between Thornydale and La Canada and includes a raised landscaped median, bike lanes in each direction, and ADA-accessible sidewalks. In addition, the project includes the elimination of the “jog” in the road alignment that currently exists at La Cholla Boulevard, a new bridge, additional turn lane, signalization and intersection improvements at Thornydale Road, both Shannon Road intersections, and La Cholla Boulevard, and new culverts throughout to convey a 100-year peak discharge under the road. Department Transportation Project Name Magee Road/Cortaro Farms Road: Corridor Study & Thornydale Road to Mona Lisa Pima County FY2011/12 Adopted Budget 15-23 Ina Road to Calle O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 22,049,995 0 0 0 0.0 FY 2011/12 FY 2011/12 3,472,478 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 4,592,597 0 0 0 0.0 FY 2011/12 FY 2011/12 8,482,000 Project Description Realigns and improves the Magee/LaCholla Intersection and change 2-lane roadway to a 4-lane desert parkway with sidewalks and bike lanes. Department Transportation Project Name Magee Road/Cortaro Farms Road: Mona Lisa to La Canada 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Beyond 0 Project Justification The project will reduce congestion and improve safety and mobility. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 FY 2013/14 2,049,415 FY 2015/16 0 0 0 0 0.0 Beyond 0 Total 28,094,170 Total 25,853,122 Project Justification This project doubles the roadway capacity from Calle Concordia to River Road and relieves major current capacity problems. 0 0 0 0.0 FY 2014/15 0 FY 2012/13 10,729,110 2,500 0 (2,500) 0.0 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 2,500 FY 2015/16 0 FY 2013/14 0 FY 2014/15 0 FY 2012/13 2,571,697 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Widen La Canada to a 4-lane arterial between Calle Concordia and River Road with a raised landscaped median, multi-use lanes in both directions, and an equestrian trail on the east side of the roadway. New turning lanes and traffic signals as needed at intersections with Orange Grove Road, Ina Road, Magee Road, and Hardy Road as well as new box culverts at the Pegler Wash, Carmack Wash, Garfield South Wash, Roller Coaster Wash, Casas Adobes Wash, and Nanini Wash to convey 100-year peak discharge under the road. Department Transportation Project Name La Canada Drive: Concordia Pima County FY2011/12 Adopted Budget 15-24 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 17,799,273 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 1,347,247 0 0 0 0.0 FY 2011/12 FY 2011/12 0 Project Description Increase the number of lanes on Broadway Boulevard from Euclid Avenue to Campbell, including improved intersections, traffic signals, a landscaped median, multiuse lanes, sidewalks, street lighting, storm drains, public art, and other urban arterial features. Replace the current five-lane section with a contemporary urban arterial. Department Transportation Project Name Broadway Boulevard: Euclid Avenue to Country Club 300 0 (300) 0.0 300 0 (300) 0.0 300 Total 25,799,273 0 0 0 0.0 0 0 0 0.0 Beyond 23,652,753 Total 25,000,000 Project Justification Reduce congestion and enhance safety along Broadway Boulevard as well as providing significant opportunities to revise the urban streetscape and development pattern along Tucson's main street. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 FY 2013/14 0 FY 2015/16 0 0 0 0 0.0 Beyond 0 Project Justification The acquisition of floodprone lands provide multiple community benefits including natural moderation of floods by reducing flow velocities, increased groundwater recharge, protection of wildlife habitat, and preservation of open space. 300 0 (300) 0.0 300 FY 2014/15 0 FY 2012/13 0 300 0 (300) 0.0 14,000 0 (14,000) 0.0 300 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 300 FY 2015/16 1,000,000 FY 2013/14 1,000,000 FY 2014/15 1,000,000 FY 2012/13 2,000,000 14,000 FY 2011/12 FY 2011/12 3,000,000 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Acquire land for the purpose of removing residents and personal property from areas subject to severe flood and erosion hazards. Department Regional Flood Control Project Name Floodprone Land Acquisition Program Pima County FY2011/12 Adopted Budget 15-25 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 4,688 0 0 0 0.0 FY 2011/12 FY 2011/12 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 17,544,997 0 0 0 0.0 409,930 0 (409,930) 0.0 292,807 0 (292,807) 0.0 Total 24,815,320 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 24,500,000 Project Justification Pima County business systems do not provide adequate support for Finance and Human Resource functions. Access to information for decision-making is difficult due to lack of system integration. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 409,930 FY 2015/16 0 FY 2013/14 0 FY 2014/15 0 FY 2012/13 963,787 292,807 FY 2011/12 FY 2011/12 5,991,216 Project Description Replaces targeted primary business software systems and implements an enterprise resource planning software application. Department Finance and Risk Management Project Name PimaCore Resource Management System 0 0 0 0.0 Beyond 24,810,632 Project Justification This project adds a new connection across the Santa Cruz River and I-10 into the urban area via the Sunset Road extension to I-10 and to River Road. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 FY 2015/16 0 FY 2013/14 0 FY 2014/15 0 FY 2012/13 0 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Design and construct Sunset Road from Silverbell Road to I-10 to River Road including two travel lanes, a center turn lane, a new bridge across the Santa Cruz River, a new railroad grade separation, bike lanes in each direction, and curbs with ADA-accessible sidewalks. Department Transportation Project Name Sunset Road: Silverbell Road to I-10 to River Road Pima County FY2011/12 Adopted Budget 15-26 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 23,248,150 8,900 0 (8,900) 0.0 8,900 FY 2011/12 FY 2011/12 100,000 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 1,721,737 0 0 0 0.0 FY 2011/12 FY 2011/12 1,470,999 Project Description Widen Valencia Road between Ajo Highway and Mark Road to a 4-lane desert parkway, with 4 travel lanes; raised, landscaped median; bike lanes in each direction; ADA-accessible sidewalks; and continuous street lighting with additional turn lanes, signalization and intersection improvements at Ajo Highway. Department Transportation Project Name Valencia Road: Mark Road to Wade Road 0 0 0 0.0 0 0 0 0.0 Project Justification Improve traffic flow and intersection safety. 0 0 0 0.0 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 FY 2015/16 2,469,000 FY 2013/14 7,914,352 FY 2014/15 3,717,139 FY 2012/13 3,630,933 0 0 0 0.0 Beyond 0 Total 23,718,999 Beyond 0 Total 20,924,160 Project Justification The project will complete the linkages in the frontage road system from Continental Road south to Arivaca Junction and Arivaca Road. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 FY 2015/16 0 FY 2013/14 0 FY 2014/15 0 FY 2012/13 370,849 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Construct 1.2 miles of frontage road that was not built with the original I-19 construction and crosses two major drainages, the Demitri and Esperanza Washes. These wash crossings will require bridge structures. The project will be a two-lane road with improved shoulders. Department Transportation Project Name I-19 Frontage Road: Continental Road to Canoa Road Pima County FY2011/12 Adopted Budget 15-27 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 953,413 0 0 0 0.0 FY 2011/12 FY 2011/12 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 3,367,712 0 0 0 0.0 FY 2011/12 FY 2011/12 0 Project Description Widens Kinney Road to four lanes with improved shoulders, roadside drainage, and landscaping. The median treatment will be either a raised landscape median or a twoway median left-turn lane pending further evaluation of local area access and circulation requirements. Department Transportation Project Name Kinney Road: Ajo Way to Bopp Road 0 0 0 0.0 900 0 0 0.0 Total 20,399,994 0 0 0 0.0 0 0 0 0.0 Beyond 17,015,629 Total 20,383,341 Project Justification The project will reduce congestion and enhance safety along Kinney Road. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 900 FY 2015/16 0 FY 2013/14 0 FY 2014/15 0 FY 2012/13 0 0 0 0 0.0 Beyond 19,446,581 Project Justification The project will reduce traffic congestion and enhance safety along Thornydale Road as well as improving access and safety in the vicinity of Arthur Pack Regional Park and Mountain View High School. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 FY 2015/16 0 FY 2013/14 0 FY 2014/15 0 FY 2012/13 0 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Widens the existing Thornydale Road to a four-lane divided cross section with raised landscape median, outside curbs, multi-use lanes, storm drains, landscaping and noise mitigation and screening adjacent to residential areas where warranted. The project will include a drainage structure to carry Hardy Wash and other transverse drainages under Thornydale Road. Note: reflects planning and design costs after FY 1996/97. Department Transportation Project Name Thornydale: Cortaro Farms Road to Linda Vista Boulevard Pima County FY2011/12 Adopted Budget 15-28 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 2,031,335 Tucson Boulevard to O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Capital Expenditures: Prior Years 42,580 0 0 0 0.0 FY 2011/12 FY 2011/12 0 Project Description Reconstruct and widen Drexel Road including two traffic lanes in each direction, multiuse lanes, outside curbs, storm drains, landscaping and neighborhood noise mitigation if warranted. The roadway median will be either a raised landscape median or a two-way left-turn lane to be determined by further study of local access and circulation needs. Significant improvements will be made in the drainage along the roadway and in the roadway profile where it intersects the north-south street system. Department Transportation Project Name Drexel Road: Alvernon Way 0 0 0 0.0 FY 2011/12 FY 2011/12 5,000,000 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Beyond 19,957,419 Project Justification The project will reduce congestion and enhance safety. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 FY 2015/16 0 FY 2013/14 0 FY 2014/15 0 FY 2012/13 0 0 0 0 0.0 Beyond Total 20,031,335 Total 19,999,999 Project Justification The proposed drainage improvements will reduce chronic drainage problems that impact local streets and reduce the threat of flooding homes and commercial buildings. 0 0 0 0.0 FY 2015/16 Increase/(Decrease) from Prior Year FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 FY 2015/16 3,000,000 FY 2013/14 3,000,000 FY 2014/15 3,000,000 FY 2012/13 4,000,000 MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2011/2012 - 2015/2016 AND BEYOND Project Description Mitigate flooding problems in cooperation with other municipalities. Department Regional Flood Control Project Name Urban Drainage Pima County FY2011/12 Adopted Budget Pima County FY 2011/2012 Adopted Budget SUPPLEMENTAL INFORMATION SUMMARY Page Glossary of Terms and Acronyms .............................................................................................. 16-2 Super Department Listing ............................................................................................................ 16-24 Pima County Budget Policies ...................................................................................................... 16-29 Pima County Debt Policies and Practices .................................................................................. 16-39 Pima County Bonding Disclosure, Accountability & Implementation ..................................... 16-43 Long Term Debt Service Schedules ........................................................................................... 16-50 Valuation of Property for Taxing Purposes In Arizona ............................................................. 16-58 Components of Arizona’s Property Tax System ....................................................................... 16-59 Full Cash Values by Class: 2007 - 2011 ...................................................................................... 16-60 Limited Values by Class: 2007 - 2011 ......................................................................................... 16-61 Assessment Ratios by Class: 2007 - 2011 ................................................................................. 16-62 Secondary Net Assessed Values by Class: 2007 - 2011 ........................................................... 16-63 Primary Net Assessed Values by Class: 2007 - 2011 ................................................................ 16-64 Property Tax Levies and Collections - Ten Year History .......................................................... 16-65 Property Tax Rates-Direct and Overlapping Governments - Ten Year History ...................... 16-66 Pima County Population, Cities & Towns, and Unincorporated Areas: 2000 - 2010 .............. 16-67 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2010, 2020, 2030, 2040, 2050 ........................................................... 16-68 Pima County Population & Employment - Ten Year History .................................................... 16-69 Addresses & Telephone Numbers .............................................................................................. 16-70 16-1 Pima County FY 2011/2012 Adopted Budget GLOSSARY OF TERMS AND ACRONYMS Account - An individual item of expenditure or revenue used in line item budgeting, e.g., books, out-ofstate travel, overtime, court fees, interest. Accounting Method (Accrual Basis & Modified Accrual Basis) - Under the accrual method, revenues are recognized when they are earned, and expenses are recognized when they are incurred. The budgets of the proprietary funds are presented using the accrual basis. Under a modified accrual method, revenues are recognized when they are measurable and available to finance expenditures. Expenditures, on the other hand, are generally recognized when incurred. (Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year.) The budgets of the governmental funds are presented on a modified accrual basis. Activity - An effort of a department that contributes to the achievement of a program objective. The smallest operational element of a strategic budget, organized as follows: - Program - Service - Activity Ad Valorem Tax - A tax based on the value of property. ADA - Americans with Disabilities Act - An enactment to protect the employment and accessibility rights of disabled individuals. Adopted Budget - Per ARS §42-17105, the Board of Supervisors shall “....finally determine and adopt estimates of proposed expenditures” and such “adopted estimates” shall “constitute the budget of the County .... for the current fiscal year.” Per statute, this must be done on or before the fourteenth day before the day on which the Board levies taxes (which, in turn, must be done on or before the third Monday in August each year). AFCAP - Actual Full Cost Allocation Plan - The plan that identifies the costs of support services provided by the central service departments of Pima County to its operating departments and special revenue, internal service, and enterprise fund departments. The AFCAP for a given fiscal year is based on the actual expenditures of the prior fiscal year. The plan is prepared annually by the Financial Control & Reporting Division of the Department of Finance and Risk Management. AGAVE - Software used by Pima County Superior Court and Clerk of the Superior Court, primarily for case management, calendaring, arbitration tracking and statistical data collection of criminal, civil, and family law cases. AHCCCS - Arizona Health Care Cost Containment System - The Arizona Medicaid alternative program that provides prepaid (capitation rate) health care for eligible citizens through health maintenance organizations or fee for service programs. Alcoholic Beverage License Revenue – Intergovernmental revenue from the State of Arizona, whereby Pima County receives $3,000 each time a new liquor license is granted to a business operating in the unincorporated area of the county. ALTCS - Arizona Long Term Care System - The Arizona Medicaid alternative program for long term care added to the AHCCCS program effective January 1, 1989. 16-2 Pima County FY 2011/2012 Adopted Budget AMS Advantage - Computerized central data system that performs the County's accounting and financial reporting functions. AMS Advantage replaced the County’s FMS accounting and financial reporting system on July 1, 2011. Annualized Cost - Operating cost incurred at annual rates for a portion of the prior fiscal year and which must be incurred at similar rates for the entire twelve months of the succeeding fiscal year. Antiracketeering Fund - A group of special revenue funds administered pursuant to ARS §132314.03. The County Attorney and the Sheriff administer their own antiracketeering funds. The County Attorney’s fund includes funds held for other local law enforcement agencies. Racketeering is defined as any illegal act committed for financial gain. AOC Retirement Plan - Administrative Office of Courts Retirement Plan - A qualified pension plan under the Corrections Officer Retirement Plan (CORP) that provides retirement and other benefits to County judiciary probation, surveillance, and juvenile detention officers. The AOC Retirement Plan is administered by the Public Safety Personnel Retirement System (PSPRS). Appropriation - A legal authorization granted by the County Board of Supervisors to make expenditures/expenses and to incur obligations for specific purposes during a fiscal year. ARRA - American Recovery and Reinvestment Act - Federal legislation enacted during February 2009 to speed the nation's economic recovery, create and save jobs, and provide services to people affected by the recession. The economic stimulus measures provided by the ARRA include investment in the areas of community and economic development, infrastructure, human services, transportation, and workforce development. ARS - Arizona Revised Statutes - The revision and codification of the laws of the state of Arizona of a general or public nature and enacted into law as the Arizona Revised Statutes, Laws 1955, Third Special Session, Chapter 3. ASRS - Arizona State Retirement System - A defined benefit plan as described in section 414(j) of the Internal Revenue Code that provides retirement and other benefits to state employees and employees of participating state political subdivisions not covered by one of the Public Safety Personnel Retirement System (PSPRS) plans. Most Pima County employees are members of the ASRS. Assessed Valuation - An annual determination of the just or fair value of real estate or other property by the County Assessor and the Arizona Department of Revenue as a basis for levying taxes. Assessment Ratio - The percentage factor determining the taxable value of property for each of the various legal classes in Arizona. Ratios are set by the State Legislature. The table “Assessment Ratios By Class For Tax Years 2007–2011” presented in this section shows a history of assessment ratios. Base Budget - The Financial Planning System contains packages A through Z. Package A refers to a department’s Base or Target Budget, or for non-General Fund departments, the level of operating expenditures/expenses which can be supported by a department’s current financial resources. The base budget is the prior year’s budget adjusted for known financial changes, such as the annualization of approved prior year supplemental packages and prior year salary and benefit adjustments. Board of Deposit - The Board of Supervisors, sitting as the Board of Deposit, designates the servicing bank for the deposits of state and County monies. ARS §35-325 specifies the requirements and procedures which govern the conduct of this board. Bond - A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date in the future (called the maturity date), together with periodic interest at a specific rate. 16-3 Pima County FY 2011/2012 Adopted Budget Bond Implementation Ordinances - Ordinances Nos. 1997-35, 1997-80, 2004-18, and 2006-29 that schedule the sale of bonds authorized by Pima County voters in the May and November 1997 bond elections, the May 2004 bond election, and the May 2006 bond election. These ordinances also establish basic parameters as to how the County will program capital improvements funded with bond revenues. Compliance with these restrictions is governed by Truth in Bonding ordinances, which provide specific guidance on bonding disclosure, accountability, and implementation. Bond Principal - The face value of a written promise to pay a specified sum of money at a specified date(s) in the future, called the maturity date(s). Budget - A financial plan consisting of an estimate of proposed expenditures/expenses and their purposes for a given period and the proposed means of financing them. Budget Amendment Process - Procedure a department must follow in order to request modification of its adopted budget. Budget amendments must be approved by the Board of Supervisors. Budget Stabilization Fund - Prior to fiscal year 1999/2000, the only method of managing budget exceedences was to reserve funding for this purpose in the Board of Supervisors’ Contingency fund. In fiscal year 1999/2000, this process was further developed and institutionalized through the establishment of the Budget Stabilization fund within the Contingency department of the General Fund budget. Items which are funded in Budget Stabilization include planned salary compensation, and approved department supplemental packages, where the exact timing or details of the project are not yet determined. Budget System - Financial Planning System (FPS). See FPS. Business Licenses and Permits - Revenues derived from businesses and occupations that must be licensed before operating in the unincorporated area of Pima County, i.e., licenses for itinerant peddlers, pawn broker businesses, initial application fees for industrial users of the wastewater system, the initial license to provide cable TV services to residents, and periodic operating charges levied on providers of cable TV services. Most revenues come from operating charges for cable TV in the unincorporated area and the use of County owned rights-of-way by cable and other telecommunications companies. C-Path - The Critical Path Institute (C-Path), a non-profit institute, is a collaborative partnership involving the University of Arizona, SRI International, and the Federal Drug Administration for the purpose of expediting development and approval of new medications. As an enhancement to local government, Pima County contributed annually to the project through fiscal year 2009/10. CAA - Community Action Agency - Refers to grants administered by the Community Services, Employment & Training Department to assist community agencies in providing services to families and individuals living at or below poverty level. CAFR - Comprehensive Annual Financial Report – The official annual report for Pima County prepared in accordance with generally accepted accounting principles (GAAP) and in conformance with standards of financial reporting as established by the Governmental Accounting Standards Board (GASB) using guidelines recommended by the Government Finance Officers Association (GFOA). The CAFR includes financial statements and analysis, along with statistical data on financial, nonfinancial, and demographic trends. It is also used by bond rating agencies, such as Moody’s, Standard & Poor’s, and Fitch, to determine credit risk, and thus interest rates, for bonds issued by the County. Capital Expenditures Object Level - A collection of capital expenditure/expense accounts grouped and assembled by type for budgeting purposes. 16-4 Pima County FY 2011/2012 Adopted Budget Capital Project - Construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the Capital Improvement Program (CIP). Capital Project Expenditures - Expenditures for construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the CIP. Capital Projects Fund - A fund used to account for financial resources to be used for the acquisition, remodeling, or construction of major capital facilities (other than those financed by Proprietary Funds). Carryover Appropriations - Amounts budgeted in the current fiscal year for expenditures that were originally budgeted in the previous fiscal year and for which obligations have been incurred that cannot be met by the end of the previous fiscal year. Carryover appropriations for General Fund departments are reserved in prior year carryovers within the Contingency department. All carryovers must be approved by the County Administrator. CDBG - Community Development Block Grant - Housing and Urban Development block grant funds to be used for increasing available housing and to assist in the physical improvement of low and moderate income communities. Charges for Services - Fees charged for performance of a service. Chart of Accounts - A listing of the asset, liability, equity, expenditure, and revenue accounts that are used in the accounting, operations, and budgeting processes. CIP - Capital Improvement Program - A program outlining all the acquisition, remodeling, and construction of projects costing $100,000 or more to be undertaken by Pima County during the current budget year and the following four fiscal years. CJEF - Criminal Justice Enhancement Fund - A 47 percent surcharge on all traffic fines collected. The state treasurer administers the funds and allocates them among different agencies such as law enforcement, courts, and health services. Classification - A title and code assigned to a grouping of similar personnel positions as described in the appropriate class specification (the official document defining the type and level of duties and responsibilities and the minimum qualifications of positions assigned to a particular classification). COLA - Cost of Living Adjustment - An adjustment of the compensation rates of regular County employees who are not elected officials. The frequency of such adjustments is determined by the Board of Supervisors, as is the manner in which the COLA is applied. Combined Property Tax Rate – The overall rate at which property is taxed, including both the primary property tax rate and secondary property tax rate. Community & Economic Development - The organizational entity comprised of the following departments: Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library District; Economic Development & Tourism; Kino Sports Complex; School Superintendent; and the Stadium District. Contingency Funds - Funds reserved by the Board of Supervisors for services or programs which the Board may release for departments to use during the course of the fiscal year. The current reserve categories are Prior Year Carryovers, General Contingency (unreserved), Budget Stabilization, Tax Reduction/Debt Retirement, and General Fund Reserve. 16-5 Pima County FY 2011/2012 Adopted Budget COPs - Certificates of Participation - A common form of lease-purchase financing, Certificates of Participation are lease-purchase agreements that are divided into fractions and sold to multiple investors, similar to stocks, usually in $5,000 denominations. COPs are tax-exempt agreements that fund capital improvement projects, with the underlying project assets serving as collateral for investors who receive a share of whatever revenue is derived from the lease or lease-purchase. COPS Grants - As a component of the U.S. Department of Justice, the Office of Community Oriented Policing Services (COPS) was created through the Violent Crime Control and Law Enforcement Act of 1994. Funds from COPS Grants are used to advance the practice of community policing, provide training and technical assistance at all levels of law enforcement, and provide resources to acquire and deploy innovative crime-fighting technologies. CORP - Corrections Officer Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to various state and municipal corrections/detention employees, county detention officers, and non-uniformed county sheriff department employees whose primary duties require direct contact with inmates. The CORP is administered by the Public Safety Personnel Retirement System (PSPRS). Cost Allocation Plan - The documents identifying, accumulating, and allocating or developing billing rates based on the allowable cost of services provided by a governmental unit to its departments. Pima County uses an Internal Cost Allocation Plan to recover indirect costs from Enterprise Funds, Internal Service Funds, and some Special Revenue Funds. The County recovers indirect costs based on a combination of actual costs and usage information from prior fiscal years. Pima County uses a second Cost Allocation Plan to recover indirect costs from federal grant programs. This plan is prepared following federal guidelines specified in Circular A-87. Cost Center - The lowest financial organization unit. Each center is identified by a unique seven-digit identifier. The first three digits (numeric digits or a combination of alpha characters and numeric digits) identify the department to which the center is assigned. Financial transactions are recorded by fund/center/account. County Administration - The organizational entity comprised of the departments of Assessor, Board of Supervisors, Clerk of the Board, Communications Office, County Administrator, Elections, Finance and Risk Management, Forensic Science Center, Human Resources, Information Technology (includes Telecommunications, an internal service fund department), Non Departmental (Contingency, Debt Service, General Government Revenues, and Non Departmental), Office of Emergency Management and Homeland Security, Procurement, Recorder, and Treasurer. County Free Library District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 24, and Title 11, Chapter, 7, to provide county residents with free and equitable access to information resources needed for full participation in the community and for the enrichment of individual lives. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the County Free Library District, is authorized to levy a secondary property tax on all property within the district to fund necessary expenditures/expenses for the benefit of property holders in the district. Debt Service Fund – A segregated fund used to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. Debt Service Requirement - The amount of money required to pay both the interest and principal on outstanding debt over a set period of time. 16-6 Pima County FY 2011/2012 Adopted Budget Department - A grouping of cost centers that share a common purpose and funding source. In the accounting and budget systems, cost centers are represented/denoted by a seven-digit alphanumeric code. Cost centers that are a component of a department have in common the first three digits of the numeric or alphanumeric identifier. For example, the aggregation of all cost centers beginning with the digits “160" is the County Attorney Department and the aggregation of all cost centers beginning with the digit “W" is Regional Wastewater Reclamation. (Also see Super Department definition.) DSH – Disproportionate Share Hospital Program - Program whereby hospitals that serve a disproportionate number of low income patients receive a separate payment in addition to their standard Medicare and/or Medicaid reimbursement. Pass through funding is received by Pima County from the Arizona Board of Regents and paid to AHCCCS as the state match to draw down federal DSH matching funds. Direct Cost - A cost that can be identified with a specific cost objective and not a common, joint, or collective purpose. Discretionary Programs - Programs that are not mandated by law or any other authority. Division – An element or segment of government that is organized as a specific administrative or functional unit. ECAP - Employee Combined Appeal Program - The annual Pima County work site fund raiser, allowing employees to contribute to their favorite charity through payroll deduction or a one time donation. Economic Estimates Commission - Commission mandated under the Arizona Constitution to establish each year an aggregate expenditure limitation from local revenues for counties, cities and towns, community college districts, and local school districts. Enterprise Fund - A fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. EORP - Elected Officials' Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to state and county elected officials, supreme court justices, superior court and court of appeals judges, and full-time superior court commissioners. The EORP is administered by the Public Safety Personnel Retirement System (PSPRS). Excise Tax - A tax imposed by federal, state, or local governments on the sale or consumption of specific goods or services. In its broadest meaning, an excise tax is similar to a sales tax, which typically levies a fixed percentage tax on the monetary value of goods or services when purchased by consumers. Title 42, Chapter 6, Article 3, of the Arizona Revised Statutes allows the voters in most Arizona counties to enact countywide jail facilities, capital projects, and transportation excise taxes. More than twenty years ago, the County approved a 1 percent tax (now 6 percent) on the rental of hotel/motel rooms in the unincorporated area of the County, and in May 2006 voters approved the Regional Transportation Authority’s countywide 0.5 percent transportation excise tax. Upon the unanimous vote of the Board of Supervisors, the County is allowed by statute to enact up to a 0.5 percent general county excise tax. At this time, Pima County does not impose such a general excise tax. (Also see Sales Tax and Transaction Privilege Tax.) 16-7 Pima County FY 2011/2012 Adopted Budget Exemption from Property Taxes - The Arizona Constitution exempts property held by federal, state, or local governments and educational, charitable, and religious nonprofit organizations from property tax. The few remaining veterans of certain foreign wars, widows/widowers, and disabled persons are eligible for partial exemptions determined by income and value of their property. All household goods used in a residence and owned by the user are also exempt from a personal property tax. Expenditure - Refers to the outflow of funds paid for assets, goods, or services obtained which are used for funds other than the Enterprise Fund and Internal Service Fund departments (the Proprietary Funds). A capital expenditure is an expenditure from a departmental operating budget for the acquisition of, or addition to, a fixed asset that costs more than $1,000 and has a useful life of at least one year. Expenditure Limitation - On June 3, 1980, Arizona voters approved Arizona Constitution, Article IX, §20 and §21, prescribing an expenditure limitation for each county, city, town, and community college district. The purpose of the expenditure limitation is to control expenditures and limit future changes in spending to adjustments for inflation, deflation, and population growth. Expense - Charges incurred (whether paid immediately or unpaid) for Proprietary Funds. Facilities Renewal Fund - A fund established, subject to annual appropriation, to provide resources for the on-going need to repair and rehabilitate existing, aging County buildings. FARE - Fines/Fees and Restitution Enforcement – A program administered by the Arizona Supreme Court to assist courts in obtaining payment for court ordered fines, fees, and restitution cases in default. Fill The Gap - A funding mechanism enacted by the state in 1999 to provide counties with resources to improve criminal case processing. A state appropriation in addition to a seven percent surcharge on court fines and forfeitures, as well as a five percent contribution of court collections by each county to its own Local Courts Assistance Fund, provides funding for this program. Fines and Forfeits - Revenue from penalties imposed for the commission of statutory offenses, violation of lawful administrative rules and regulations, neglect of official duty, and the forfeiture of deposits held as performance or appearance guarantees. Fire District Assistance Tax - Established by ARS §48-807, which requires, in part, that the Board of Supervisors shall “levy a County Fire District Assistance Tax on the taxable property in the County....” The funds raised by this secondary property tax supplement the operating budgets of the nineteen fire districts in the county. Flood Control District - See Regional Flood Control District. FMAP - Federal Medical Assistance Percentage - The share of each state’s Medicaid program paid by the federal government. The share runs from a minimum of 50% to a maximum of 83%, and is determined by the per capita income of each state. FMS - Financial Management System - Computerized central data system that performs the County's accounting and financial reporting functions. FMS was replaced by the County’s new AMS Advantage accounting system on July 1, 2011. Forecast - A projection of future revenues, expenses, population, building permits, assessed values, etc. based on historical and current economic, financial, and demographic information. FPS - Financial Planning System – Computerized network based budgetary planning and reporting system used by Pima County. The Financial Planning System is also known as the Budget System. 16-8 Pima County FY 2011/2012 Adopted Budget FTE - Full Time Equivalent - Decimal conversion of the number of hours authorized for a position into a full time position. One FTE is defined as 2,080 funded hours per fiscal year, i.e., one FTE represents 26 pay periods per fiscal year times 80 hours per pay period for 2,080 hours per fiscal year. Full Cash Value - The appraised value of a property approximating the “market value” of the property. The Full Cash Value is used to determine the Secondary Net Assessed Value which is then used to levy Secondary Property Taxes. Functional Area - Grouping of departments with similar programs and services. Groupings used by Pima County are: Community & Economic Development, County Administration, Justice & Law Enforcement, Office of Medical and Health Services, and Public Works. Fund - A system of accounts that segregates all financial transactions for restricted or designated uses by a government entity. The fund categories used by Pima County are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds, and Internal Service Funds. (Also see individual fund definitions.) Fund Balance - The difference between the assets and liabilities of governmental funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. FY - Fiscal Year - A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. For Pima County, the fiscal year is from July 1 through June 30. GASB - Government Accounting Standards Board - An independent, rule making body that establishes and improves standards of financial accounting and reporting for state and local governments. It is recognized as the official source of generally accepted accounting principles for state and local governments. Organized in 1984, GASB is the successor to the National Council on Governmental Accounting, whose standards remain in force unless amended or superseded by the GASB. General Fund - The General Fund is used to account for all financial resources except those accounted for in other funds. The General Fund is the County’s principal financing vehicle for general government services and is funded largely by primary property tax revenue and state shared sales tax revenue. General Fund Reserve - An amount of money held to cover expenses associated with unforeseen events. The reserve is a contingency expense budgeted at five percent or more of general fund revenues in accordance with the recommendations of the Government Finance Officers Association (GFOA). Such a reserve is looked upon favorably by bond underwriters. Maintaining this reserve has the effect of lowering the interest rates on bonds sold by the County. General Obligation Bonds - Bonds backed by the full faith and credit of Pima County used to finance a variety of public projects. These bonds require voter approval. General Obligation Bonds are limited tax bonds that are secured by the County’s secondary property tax. GFOA – Government Finance Officers Association – A professional association of state, provincial, and local government finance officers in the U.S. and Canada founded to enhance and promote professional management of government for the public benefit by identifying and developing financial policies and practices. 16-9 Pima County FY 2011/2012 Adopted Budget GME – Graduate Medical Education Program – Postgraduate training program for physicians after medical school, also known as a residency program. Pass through funding is received by Pima County from the Arizona Board of Regents and paid to AHCCCS as the state match to draw down federal GME matching funds. Governmental Funds - Funds that are used to account for the County’s expendable financial resources and related current liabilities, except those accounted for in Proprietary Funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. Graffiti Abatement Program – A Pima County Department of Transportation program that provides graffiti removal service free of charge to private, residential property owners in the unincorporated area of the county. Grants - Contributions or gifts of cash or other assets from another government or private entity to be used or expended for a specified purpose, activity, or facility. HAVA - Help America Vote Act – A federal law that established a program to provide funds to states to replace punch card voting systems; established the Election Assistance Commission to assist in the administration of Federal elections and to otherwise provide assistance with the administration of certain Federal election laws and programs; established minimum election administration standards for states and units of local government with responsibility for the administration of federal elections; and for other purposes. Pima County may use HAVA funds received in 2009 for voting equipment/machines, voter registration enhancements, voter education above the amount in the County maintenance of effort, poll worker recruitment and training above the amount in the County maintenance of effort, and/or other elections projects that can be approved as HAVA projects by the Arizona Secretary of State and do not supplant County maintenance of effort. Approval must be given by the Arizona Secretary of State prior to spending any funds. HCBS - Home and Community Based Services - A variety of programs, such as foster care, home delivered meals, congregate meals, and day care provided to clients in their homes or in a community setting as an alternative to institutional care. HELP - Highway Extension/Expansion Loan Program - A financing mechanism established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you-go. HHW - Household Hazardous Waste Program - A program to educate the public about the concerns and problems of household chemical disposal and to provide collection sites to divert household chemicals from the sewerage system and landfills. HIDTA - High Intensity Drug Trafficking Area - Investigation and enforcement efforts involving complex drug related activities in high drug trafficking areas. The HIDTA program is supported by federal grant funding. Hotel/Motel Bed Tax - See Excise Tax and Transient Lodging Excise Tax. 16-10 Pima County FY 2011/2012 Adopted Budget HSA - Health Savings Account - A tax-exempt trust or custodial savings account set up by an employee to pay or reimburse current and future qualified medical expenses. Enacted under provisions of the Internal Revenue Code, it is an alternative to traditional health insurance. An employee must be covered by a high deductible health plan and can contribute tax-free earnings to the HSA each year up to set limits. The necessary minimum deductible and maximum contribution levels are indexed for inflation over time. HURF - Highway User Revenue Fund - Funds allocated by the state to fund the construction and maintenance of the County’s highway and street system. This is the primary funding source for the Transportation Department and provides funds for the construction and maintenance of the County's roads and connecting infrastructure. HURF Equity Legislation - Legislation passed by the 1997 State Legislature that resulted in a change in the formula to distribute Highway User Revenue Funds. The formula now includes the population of unincorporated areas in the calculation of distribution amounts. During fiscal year 1996/97, the change increased the distribution to Pima County by $3.3 million, and the increase over a twenty-year period is estimated to be $392.6 million. Improvement District - A special taxing district that is established by the Board of Supervisors, at the request of the property owners within a specific area, for the purpose of installing local public improvements and distributing the cost of the improvements among the property owners within the district based upon the benefit derived. The Board of Supervisors sits as the board of directors for the County’s Hayhook Ranch Improvement District, the operation and maintenance budget of which is funded by a Secondary Property Tax levy on all property located within the district. Other improvement districts exist in the County, but they are authorized and operated by municipalities and other independent boards of directors. Incumbent - A Pima County employee or individual assigned to a particular Position Control Number (PCN). Indirect Cost - A cost that is incurred for a common or joint purpose benefitting more than one cost objective that is not readily assignable to the individual cost objectives specifically benefitted. Information Technology - Computer based systems which are used to acquire, store, and process information in various forms. This includes any hardware, whether primary equipment such as central processing units and personal computers, or ancillary equipment such as printers, scanners, video monitors, keyboards, etc. Information technology also includes the software and program applications which allow the equipment and systems to operate. (The department that manages the County’s mainframe computer, network servers, wide area network, wireless radio services, and telecommunications is named Information Technology.) Information Technology Enhancement Fund - A fund established to provide a source of funding for various specific information technology projects designated during the County's budget process. Intergovernmental Revenues - Revenues received from other governments for general financial assistance used in performing specific functions or as sharing of tax proceeds. State shared sales and vehicle license taxes and Highway User Revenue Fund monies comprise the largest share of Intergovernmental Revenues, with shared Lottery and Alcoholic Beverage License revenues, and Payments in Lieu of Taxes from the Arizona Department of Transportation. Intergovernmental revenues received by Pima County from the federal government include Payments in Lieu of Taxes (PILT) on federal lands exempt from property taxation and grant monies. Intermittent Employee - A person who has been hired for seasonal, on-call, or as-needed employment that does not exceed 1,040 paid hours per fiscal year. 16-11 Pima County FY 2011/2012 Adopted Budget Internal Service Fund - A fund used to account for the financing of goods or services provided by one County department to other County departments on a cost reimbursement basis. JALE - Justice & Law Enforcement - An organizational entity comprised of the departments of Clerk of the Superior Court, Constables, County Attorney, Indigent Defense, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, Superior Court, and Superior Court Mandated Services. KERP - Kino Environmental Restoration Project - A cooperative project of the U.S. Army Corps of Engineers, Pima County, and the Pima County Flood Control District which was designed for three primary purposes: create native ecosystems; harvest urban storm water; and control flooding. This project was the result of the agencies’ desire to redevelop an existing unlined storm water detention basin, the Tucson (Ajo) Detention Basin, into a detention basin that was more environmentally sensitive and aesthetically pleasing to the Tucson community. Lease Purchase Agreement - An agreement providing that portions of a lease payment may be applied toward the purchase of the property under lease. Legal Class - A property classification defined by the State Legislature and used to establish various Assessment Ratios to be applied to the Full Cash Value and the Limited Value of a property to determine both the Primary Net Assessed Value and Secondary Net Assessed Value of taxable property. Legal Class is determined by the use of the property. Levy - Imposition of taxes and/or special assessments for the support of government activities. Levy Limitation - The annual growth rate of the Primary Property Tax Levy is limited to two percent plus the percentage growth of the physical tax base. The levy limitation applies to counties, cities and towns, and community college districts. The annual growth rate of the Secondary Property Tax levied by fire districts pursuant to A.R.S. §48-807 is limited to an eight percent increase, unless an override to the levy limitation is approved by district voters. Library District - See County Free Library District. Limited Property Value - The basis for establishing the primary tax on a property. If there has not been a change in use or substantial modification to the property, it is the greater of: (1) the previous year’s Limited Property Value increased by 10%; or, (2) 25% of the difference between the current year’s Full Cash Value and the previous year’s Limited Property Value. If there has been a change in use or a substantial change made to the property, the Limited Property Value is determined by using the average percentage that the Limited Property Value comprises of the Full Cash Value for like properties in the area. The Limited Property Value can never exceed the Secondary Property Value. Line Item Budget - A budget that allocates funds to specific cost centers, accounts, or objects, e.g., salaries and office supplies. LGIP - Local Government Investment Pool - A pooled investment fund that is maintained by the state treasurer for the collective investment of state monies. The state treasurer deposits state monies in the pooled investment fund and such monies as any county, city, or town may supply. When a depositor provides monies to the pooled investment fund, it specifies the date or dates on which it will require the monies. The pooled investment fund shall be invested by the state treasurer for such periods as will facilitate the return of the monies to the originating bodies in accordance with the instructions received at the time of deposit. Earned interest increments are to be credited promptly after calculation. Mandated Programs - Programs that are imposed by law or another authority. 16-12 Pima County FY 2011/2012 Adopted Budget Memo Revenue - Revenue from sale of County owned land and fixed assets, including buildings, vehicles, surplus property, capital lease proceeds, and an offset to budgeted depreciation expense not requiring actual outlay of monies. Miscellaneous Revenue - Revenue from rents and royalties received in exchange for the right to use County land, buildings, improvements, and other property; monies received from private sources not associated with transfer of County property or services; reimbursements as compensation for damages to County property; and monies received as refunds and recoveries from outside sources. MTCVB – Metropolitan Tucson Convention and Visitors Bureau – The recognized tourism promotion agency in the county whose goal is to enhance economic prosperity through the marketing and promotion of the metropolitan Tucson region for meetings, conventions, sporting events, and tourism. The MTCVB’s film office also promotes the region as a location for the television, motion picture, and advertising industries. MWBE - Minority & Women-owned Business Enterprises - Businesses owned and operated by women or minorities. It is the policy of Pima County government to ensure full and equitable economic opportunities to persons or businesses that compete for business with Pima County government, including minority-owned business enterprises (MBE) and woman-owned business enterprises (WBE); the goal being to encourage and support business growth and success. The Pima County Minority and Women-owned Business Enterprise Program is a narrowly tailored remedial plan intended to correct identified disparities. NAI - Net Assets Impact - A term applicable to proprietary funds describing a change in retained earnings. Prior to a GASB rule change, the term Net Retained Earnings Impact (NREI) was used. The concept is similar to the philosophy of NFI, as applied to other funds. NAV - Net Assessed Value - The assessed value less the exceptions and exemptions allowed by the state constitution and statutes. NFI - Net Fund Impact - Defined as total revenues for the fiscal year, plus net operating transfers, and minus total expenditures, this calculation quantifies the difference between the fund balances at the beginning and end of the fiscal year. Used in developing and monitoring budgets of special revenue funds, the Debt Service Fund, and the Capital Projects Fund. NGFI - Net General Fund Impact - The same as NFI, applicable to the General Fund. NSP - Neighborhood Stabilization Program - A collaborative program between Pima County and the federal Department of Housing and Urban Development, as authorized by the Housing and Economic Recovery Act of 2008, to acquire, rehabilitate, and rent to low income residents properties located in areas hard-hit by blight and abandonment of vacant or foreclosed homes. The County’s program is concentrated on foreclosed property acquisition and rehabilitation in the Cardinal/Valencia Road area and redevelopment projects in Ajo and South Tucson through contracts with non-profit organizations. Object - A collection of accounts grouped and assembled by general type. For budgeting purposes, expenditure/expense objects are: Personal Services; Supplies; Services and Other Charges; Capital; Debt Service; and Other Financing Sources. Revenue objects are: Taxes; Special Assessment; Licenses & Permits; Intergovernmental; Charges for Services; Fines & Forfeits; Interest; Miscellaneous; and Memo Revenue. Office of Medical and Health Services - An organizational entity comprised of the departments of Institutional Health, Health, and Pima Health System & Services. 16-13 Pima County FY 2011/2012 Adopted Budget One Percent Constitutional Limitation - Article 9, Section 18, of the Arizona Constitution requires the maximum amount of ad valorem Primary Property Tax that may be collected from owner occupied residential property in any tax year shall not exceed one percent of the property's Limited Property Value. The one percent limitation does not apply when voters have approved overrides above budget, expenditure or tax limitations, or for Secondary Property Tax levies and assessments to retire debt or fund the operations of voter approved Special Taxing Districts. OPEB – Other Post Employment Benefits – Costs associated with non-pension related post retirement healthcare benefits for retired County employees and their beneficiaries in Pima County’s healthcare benefit plan. Operating Budgets - Plans of current expenditures/expenses and the proposed means of financing them. The annual operating budget is the primary means by which most financing, acquisition, spending, and service delivery activities of a government are controlled. Operating Expenditures/Expenses - Expenditures/expenses charged in a fixed period of time to reflect the day-to-day operations. Operating Revenues - Revenues earned in a fixed period of time from daily operations. Property taxes collected make up the bulk of operating revenues for the General Fund, Regional Flood Control District, County Free Library District, and Debt Service Fund. Grant revenues are not considered operating revenues. Operating Transfers - The movement of cash or assets from a fund that has the resources to a fund that will use them. Operating transfers “in” or “out” are not considered “revenues” or “expenses.” Outside Agencies - A group of organizations that are not associated with nor allocated to any particular Pima County department. Outside agencies submit requests for funding to provide economic development, health, and social services for the County, and funds for approved service programs are distributed to the outside agencies via discretionary fund contracts. The Community Development & Neighborhood Conservation Department administers the Outside Agency Program. PAG - Pima Association of Governments - A nonprofit council of governments serving as the regional planning agency for Pima County and the Tucson metropolitan area. It is operated by a ninemember board of directors comprising executive officers from each of the nine jurisdictions: Pima County, Tucson, Marana, Oro Valley, Sahuarita, South Tucson, Pasqua Yaqui Tribe, Tohono O’odham Nation, and the State Transportation Board. PAG receives funds from federal, state, and local governments, including Pima County, for planning programs in air quality, water quality, transportation, and other regional programs. Part Time Employee - A person who occupies a position that provides employment for less than 80 hours per pay period. PCIHS - Pima County Integrated Health Care System - Diverse set of payer and provider operations including: Health Department, Pima Health System & Services (Pima County’s acute care and long term care plans), provision of health care at the adult and juvenile detention centers, Posada del Sol Nursing Home, provision of mandated behavioral health services, administration and oversight of jail based Restoration to Competency program, and lease oversight of University Physicians Healthcare Hospital at Kino Campus, formerly Kino Community Hospital. PCN - Position Control Number - A unique seven digit numeric identifier used by the Position Control and Financial Planning systems to differentiate between specific positions within the County. Per Capita - A measure for revenue or expenditure/expense on a per person basis. 16-14 Pima County FY 2011/2012 Adopted Budget Performance Based Budget - A budget that allocates funds for programs and services based on their worth, performance, effectiveness, and contribution to the organization’s overall mission, goals, and objectives. Theoretically, the decision to appropriate more or fewer resources for programs and services from year to year is based on how well they achieve their stated goals and outcomes. In order to assess the work efficiency of operating units, different types of performance measures are used: input, output, outcome, quality, and efficiency. Performance Measure - A quantitative measure or qualitative assessment of how well a department has met or will meet its goals and objectives. Performance measures summarize the relationship between inputs and outputs in achieving outcomes with respect to effectiveness, efficiency, and quality. Performance measures demonstrate what the program service outputs are, what the expected quality levels are for these outputs, and what productivity is expected from expended person-hours and dollars. Personal Property - Property of every kind, both tangible and intangible, not included in the definition of real estate. Generally, personal property is moveable property. In Arizona there are two types of personal property, secured and unsecured. The owner of secured personal property is required to have his property declared as secured property. Secured property is taxed at the same time and in the same way as real property. Much of the equipment and the buildings of mines and utilities are secured personal property. Unsecured personal property is usually moveable property that is not exempted by the Arizona Constitution. Business equipment and mobile homes are the most common types of unsecured personal property. The Assessor must include in the assessment roll of property in the County an estimate of the value of unsecured personal property. Personal Services - All costs of compensating Pima County employees including salaries and employee benefit costs such as Pima County contributions for retirement, social security, and health, dental, life, unemployment, and workers’ compensation insurance. Photo Traffic Enforcement Program – A program that commenced during fiscal year 2008/09 to enhance the quality of life in Pima County by improving driver compliance with traffic speed laws. A photo enforcement vendor selected by the County identifies, via cameras, drivers who have violated traffic speed limits within unincorporated Pima County. The Pima County Sheriff’s Department, independently or via an agency agreement with the photo enforcement vendor, then determines violations shown by the photo evidence and mails a notice of violation to the responsible party. Persons who request a hearing or fail to respond to the notice of violation are served with a citation for their alleged speeding violations, which are adjudicated through the Pima County Justice Courts. PILT - Payments in Lieu of Taxes - Properties owned by federal, state, county, and municipal governments are exempt from property taxation. Because such property is exempt, the revenue needs of a jurisdiction are borne by all other taxpayers within the jurisdiction. To offset the increased burden imposed on other taxpayers, federal and state statutes authorize the County to receive payments “in lieu” of the property tax that would have been imposed had such property been subject to local taxes. Pima County Attorney Investigator Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Attorney Investigators. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). Pima County Sheriffs Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Sheriff’s Department uniformed and other select department personnel. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). PimaCore - See Project PimaCore. 16-15 Pima County FY 2011/2012 Adopted Budget Planning and Budgeting System - Computerized network based budgetary planning and reporting system used by Pima County. PNAV - Primary Net Assessed Value - Determined by multiplying the Limited Property Value by the Assessment Ratio for the property and subtracting the amount of any applicable property exemption. The Primary Net Assessed Value is used to determine the Primary Property Taxes due on a given property. Pooled Investment Interest Revenue - Interest revenue earned on fixed income securities held in local government investment pools invested by the County or state treasurer. Assets from two or more jurisdictions are combined into an investment pool to facilitate the implementation of more diversified, lower cost investment strategies while maintaining separate accounting and audit trails for the funds provided by each jurisdiction. Position Control System - Mainframe based position tracking system, sometimes referred to by the acronym PCON. Primary Property Tax - All ad valorem taxes except for secondary property taxes. It is determined by dividing the Primary Net Assessed Value by 100 and then multiplying the quotient by the Primary Tax Rate. The Primary Property Tax is used by the County, schools, cities, and towns to support the ongoing operation of the jurisdiction as opposed to capital improvements or override amounts which must be approved by the voters. If the amount of primary taxes to be levied in a given year is more than the amount of natural growth in the tax base, there must be a public hearing before the increase is imposed. The amount of primary taxes that can be imposed is limited by statute. Program - A group of closely related activities and services provided by an organization within the County. Programs produce some type of measurable result. The activities or services can be mandatory or discretionary. The activities or services also can have different funding sources (e.g., General Fund support, grants, Special Revenue Funds, etc.). Program Budget - A budget that organizes revenues and expenditures according to program output rather than departmental consumption, as in a line item budget, perhaps crossing standard organizational lines (youth program, for example). Program Budgeting - A budget methodology that relates appropriations to goals. Budget developers practicing this approach strive to appropriate funds for goal oriented units. Project PimaCore - An effort underway within the County to replace existing financial management, human resources, and other related business systems with a fully integrated business system that eliminates redundancy and provides for a single point of data entry. The goal of the new system is to transform financial and related business systems to provide the efficiency, transparency, and accountability necessary for the effective performance of County government; reduce costs through the elimination of redundant systems; streamline data entry and system reconciliations; and enhance the quality and accessibility of business information while accommodating the growth of County activities. Property Tax Stabilization Fund - A special revenue fund established to provide for future stabilization of the primary and combined property tax rates. Financial resources are provided by operating transfers from the General Fund. Proposition 100 (“Bailable Offenses,” 2006 General Election) - A state initiative passed by voters in November 2006 which amended Article 2, Section 22 of the Arizona Constitution to prevent persons who have entered or remain illegally in the United States from being eligible for bail should they be charged with a criminal offense under Arizona law that would allow the person to be released on bail. 16-16 Pima County FY 2011/2012 Adopted Budget Proposition 100 (“Temporary Transaction Privilege and Use Taxes,” 2010 Special Election) – A state initiative passed by voters in May 2010 which amended Article 9, Section 12 of the Arizona Constitution by authorizing a temporary increase of 1 percent in the State’s transaction privilege and use taxes from June 1, 2010, through May 31, 2013, for the purpose of raising state revenues for primary and secondary education, health and human services, and public safety. As set forth in the initiative, two-thirds of revenues collected from the temporary tax shall be appropriated for public primary and secondary education, while the remaining one-third of revenues collected shall be appropriated for health and human services and public safety purposes. Proposition 101 (“Local Property Tax Levies,” 2006 General Election) - A state initiative passed by voters in November 2006 which amended Article 9, Section 19 of the Arizona Constitution by changing the base year for the primary property tax levy limit of each county, city, town, and community college district. The base year changed from tax year 1980 to tax year 2005. The proposition was initiated by the Arizona legislature to reduce any excess levying capacity that the jurisdictions had built up over the years. Approval of the proposition by voters reduced Pima County’s primary property tax levy limit from $277,200,000 in tax year 2005 to $256,100,000 in 2006. In tax year 2006 Pima County’s actual primary property tax levy was $248,469,882. Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election) - A state initiative passed in November 2000 that raised the income limits for Arizona residents to qualify for medical assistance, allowing a greater number to receive subsidized health care. Proposition 204 County Hold-Harmless - Prior to the implementation of Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election), counties were paying for eligibility and medical liability costs. When the state assumed these costs as part of Proposition 204, it made three changes in county financing to generate funds. It reduced Disproportionate Share Hospital payments and created two new county contributions – the Uncompensated Care contribution and the AHCCCS Administration Cost contribution. While all of these changes resulted in a total net gain for some counties, they also created a total net loss for others. In order to ensure that counties did not suffer a net loss as a result of the implementation of Proposition 204, the state enacted County Hold-Harmless payments. These payments began in fiscal year 2002/03 and remained unchanged at $3.8 million through fiscal year 2009/10. No County Hold-Harmless payments are budgeted for fiscal year 2011/12, as recent State budget shortfalls eliminated such payments. Proprietary Funds - Funds used to account for the County’s ongoing activities that are similar to those found in the private sector. Proprietary funds include the County’s Enterprise and Internal Service funds. PSPRS - Public Safety Personnel Retirement System - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to public safety personnel who are regularly assigned hazardous duty in the employ of the state of Arizona or a political subdivision thereof, including Pima County. Pima County public safety personnel are covered by the Pima County Sheriffs Retirement Plan or the Pima County Attorney Investigator Retirement Plan. In addition, the PSPRS also administers the Corrections Officer Retirement Plan (CORP) and the Elected Officials’ Retirement Plan (EORP). PTOC - Property Tax Oversight Commission - A commission authorized by the Arizona Legislature to oversee the constitutional and statutory limitations on primary property tax levies of the counties, cities and towns, and community college districts. PTOC also oversees statutory limitations on fire district secondary property taxes levied pursuant to A.R.S. §48-807. 16-17 Pima County FY 2011/2012 Adopted Budget Public Works - The organizational entity comprised of the departments of Capital Projects, Development Services, Environmental Quality, Facilities Management (includes Parking Garages, an enterprise fund), Fleet Services, Regional Flood Control District, Natural Resources, Parks & Recreation, Office of Sustainability & Conservation Science, Public Works Administration, Solid Waste Management, Transportation, and Regional Wastewater Reclamation. Real Property - Land and improvements attached to the land. Exceptions are some improvements in those legal classes that are primarily valued by the Arizona Department of Revenue. In many cases the improvements for these classes of property are defined as secured personal property. Recommended Budget - The budget, as proposed by the County Administrator to the Board of Supervisors, during the annual budget process. Recreational Vehicle Space Surcharge - A 50¢ per night per space surcharge on recreational vehicles and travel trailers leasing space in an RV park or mobile home park for less than 12 months. An owner paying personal property tax on a vehicle instead of a vehicle license tax and who leases a space for longer than 12 months is exempt. The tax was imposed by the Board of Supervisors sitting as the Board of Directors of the County Stadium District. Regional Flood Control District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 21, to protect public health, safety, and welfare by implementing flood control solutions and providing comprehensive flood prevention services, and to enhance natural floodplain characteristics and environmental quality by preserving and protecting riparian habitat resources. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the Regional Flood Control District, is authorized to levy a secondary property tax on real property in the district to fund necessary expenditures/expenses for the benefit of property holders within the district. Regional Logistics Workforce - A federal grant for Workforce Innovation in Regional Economic Development (WIRED) Innovation Frontier under the Community Services, Employment & Training Department’s One Stop Program, which works in partnership with Cochise, Santa Cruz, and Yuma Counties and educational institutions to develop a skilled workforce for the regional transportation logistics industry and other industries that rely on logistics. Regular Employee - An employee who is employed full time, part time, or variable time on a continuous and continuing basis. Retirement Plans - Eligible Pima County employees are members of and receive retirement and other benefits from one of six retirement plans: Arizona State Retirement System (ASRS), Corrections Officer Retirement Plan (CORP), Elected Officials’ Retirement Plan (EORP), Pima County Attorney Investigator Retirement Plan, Pima County Sheriffs Plan, or Administrative Office of Courts Retirement Plan (AOC). The Public Safety Personnel Retirement System administers all retirement plans except the ASRS. Each of the six retirement plans covering Pima County employees is described in the glossary. Revenues - Monies received as income. It includes such items as tax payments, fees for specific services, receipts from other governments, fines, interest income, etc. Revised Budget - A department's authorized budget, as modified during the fiscal year, by the Board of Supervisors via the Budget Amendment Process. 16-18 Pima County FY 2011/2012 Adopted Budget RTA - Regional Transportation Authority - Created in 2004, the RTA is a public body authorized by ARS §48-5301 through §48-5315 to identify multi-modal transportation priorities and design projects to meet needs under the Regional Transportation Plan. Members include Pima County, Marana, Oro Valley, Pascua Yaqui Tribe, Sahuarita, South Tucson, Tohono O’odham Nation, Tucson, the Pima Association of Governments, and the Arizona State Transportation Board. Projects developed under the Regional Transportation Plan are funded by a 20-year countywide transportation excise tax approved by voters in May 2006. The excise tax rate on most purchases taxed under Arizona law is 0.5 percent, including the leasing of commercial real property, and is commonly referred to as the “halfcent RTA sales tax.” Sales Tax - A tax imposed by state and local governments on the purchase of certain taxable goods and services. The tax is typically a fixed percentage of the monetary value of the good or service and is paid at the time the final consumer purchases the good or service. Items or materials purchased by businesses for resale are generally exempt from sales tax, as the tax will be imposed at the time the final consumer purchases the good or service. (Also see Excise Tax and Transaction Privilege Tax.) SCAAP - State Criminal Alien Assistance Program - A federal program that provides reimbursement to states and other jurisdictions that incurred correctional officers’ salary costs for detaining criminal illegal aliens. SDCP - Sonoran Desert Conservation Plan - A comprehensive regional conservation and urban planning effort initiated in 1998 and adopted by the Board of Supervisors in 2001 to protect and enhance the natural and cultural environment of Pima County. Led by a steering committee, with extensive participation by the public, the scientific community, and many County departments, the Sonoran Desert Conservation Plan focuses on critical and sensitive habitat conservation, historic and cultural preservation, and riparian protection. The Sonoran Desert Conservation Plan represents the community’s long term strategy for the coexistence of Pima County's natural and urban environments, while upholding and giving the broadest application to the ecosystem protection goals of the Endangered Species Act. Secondary Property Tax - Generally, a property tax approved by voters to pay interest and retire debt used for capital improvements or to fund ongoing operation expenses of special voter-approved districts. Pima County has four secondary property taxes. The Secondary Property Tax for Debt Service is used to pay interest and principal on County debt incurred for capital improvements and approved budget overrides. The Secondary Property Tax for the Regional Flood Control District and the Secondary Property Tax for the County Free Library District fund the ongoing operation expenses of each respective district. The County also has a state mandated Secondary Property Tax called the Fire District Assistance Tax, which assists in funding the operations of the nineteen fire districts in the county. Other jurisdictions may impose their own secondary property taxes. Self Insurance Trust Fund - An internal service fund that accounts for the risk management function of the County. The fund is administered by an appointed Board of Trustees and provides self insurance coverage to the County for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. The fund is financed by the General Fund and specific user departments. Service - Defines the department’s product or benefit to the County. Services may be identified, by combining the department’s major activities with a common purpose into one group. For example, recruiting, training, and classification are activities that make up Personnel Service under the department’s Administration Program. Sewer Revenue Bonds - Bonds issued by Pima County for Regional Wastewater Reclamation capital improvement projects that are pledged to be repaid from sewer user fees and/or sewer connection fees instead of being repaid from secondary property tax revenue. 16-19 Pima County FY 2011/2012 Adopted Budget SLID - Street Lighting Improvement District - A special taxing district authorized under Arizona Revised Statutes, Title 48, Chapter 6, for the purpose of funding and maintaining lighting improvements for streets and parks and to purchase the energy needed to operate those improvements. The Board of Supervisors sits as the board of directors for twenty-one County SLIDs, the budgets of which are funded by a Secondary Property Tax levy on all property located within the SLID. SNAV - Secondary Net Assessed Value – The Secondary Net Assessed Value is determined by multiplying the Full Cash Value by the Assessment Ratio for the property and subtracting the amount of any applicable exemption. The Secondary Net Assessed Value is used to determine the Secondary Property Taxes due on a given property. Southwest Border Prosecution Initiative - An initiative (previously called the Southwest Border Local Assistance Initiative) that provides funds to Arizona and three other border states to reimburse state, county, tribal, and municipal governments for costs associated with the prosecution of federally initiated and declined-referred criminal cases. Special Revenue Funds - A fund category used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include Transportation, Health, the Regional Flood Control District, Employment & Training, the County Free Library, the Stadium District, Environmental Quality, Solid Waste Management, and various departmental programs. Special Taxing District - A district established under Arizona Revised Statutes, Title 48, whose board of directors is authorized to levy secondary property taxes or assessments on property located within the boundary of the district to fund expenditures/expenses for the benefit of property holders in the district. The Pima County Board of Supervisors sits as the board of directors for three countywide special taxing districts: the County Free Library District, the Regional Flood Control District and the Stadium District. The Board of Supervisors also sits as the board of directors for twenty-two smaller special taxing districts, including the Hayhook Ranch Improvement District and twenty-one Street Lighting Improvement Districts. Within Pima County, there are other independent special taxing districts such as the fire, irrigation, and water improvement districts, along with municipal business improvement and community facilities districts. Stadium District - A special taxing district established under Arizona Revised Statutes, Title 48, Chapter 26, to provide family entertainment for Pima County residents through sports recreation and community events and to develop relationships with professional baseball teams that will have a positive impact on the local economy. The Board of Supervisors sits as the board of directors for the Stadium District, and has earmarked revenues from the County’s Vehicle Rental and Recreational Vehicle Space Surcharges, along with a portion of revenues from the Transient Lodging Tax, to fund the expenditures/expenses of the district. State Aid to Education - The State of Arizona provides financial aid to school districts throughout the state by funding various types of assistance through its General Fund budget, lottery and Indian gaming revenues, and revenues from a 0.6% sales tax earmarked for educational uses. The State also reduces local primary property taxes paid by owner-occupied residential taxpayers in each school district. Commonly called the “Homeowner’s Rebate,” this subsidy is known as Basic State Aid. During fiscal year 2011/12, homeowners can receive a Basic State Aid subsidy up to $600 against their local school district primary tax. There is an exception to the $600 maximum subsidy should the combined Primary Property Tax levies for all jurisdictions where the homeowner resides exceed one percent of the homeowner’s Limited Property Value. When this exception occurs, an additional subsidy amount is determined and added to the Basic State Aid so that the combined Primary Property Tax levies paid by the homeowner to all jurisdictions do not exceed one percent of his/her Limited Property Value. 16-20 Pima County FY 2011/2012 Adopted Budget State School Equalization Tax - Pursuant to ARS §15-994 the State mandates the levy of a Primary Property Tax to provide equalization assistance to school districts. The rate for such a Primary Property Tax levy is subject to Truth in Taxation provisions as set forth in ARS §41-1276, with a majority vote by the legislature being required to set the State School Equalization Tax rate above the Truth in Taxation rate for any year. State Shared Sales Taxes - Sales taxes collected by the State of Arizona, which are distributed to the State General Fund and to the General Funds of Arizona counties and cities to supplement revenues. Street & Highway Revenue Bonds - Transportation bonds issued for the purpose of constructing street and highway projects. They are secured by state shared gasoline tax revenue collections in the state of Arizona Highway User Revenue Fund (HURF). Debt service on these bonds is paid from the County's share of HURF funding received through the Transportation Department. Super Department - An aggregation of departments that share a specific common purpose and are administered by a single department director/manager or elected official. (“Super Department” should not be confused with “Functional Area” which is a grouping of departments sharing a broad common purpose. For example, the Sheriff and the County Attorney departments, which are administered by different elected officials and are entirely separate departments, belong to the Justice & Law Enforcement functional area.) All Super Departments, except Wastewater Reclamation, are represented by a four-digit numeric or alphanumeric designator that usually, but not always, corresponds to the first four digits of the operating department designator. For example, “1600" represents the County Attorney Super Department which is comprised of the following departments: 1600000 - County Attorney (operating department) 5110000 - Fill the Gap 5160000 - Victim Restitution 5200000 - County Law Enforcement Antiracketeering 5210000 - Victim Witness Comp 5220000 - Employer Sanctions 5230000 - Bad Check Program 5270000 - Consumer Protection 8300000 - Grants The Super Departments and their component departments are presented in a listing within this Supplemental Information section. Supplemental Package - The Financial Planning System contains packages A through Z. Packages B through Z refer to supplemental requests for funding in excess of the department Base Budget or expansion of the Operating Budget. Supplies – Articles and commodities, which are consumed or materially altered when used, e.g., office supplies, maps, blueprints, repair and maintenance supplies, and small tools, equipment or computer software costing less than $1,000 per item. Tax Rate - As applied to property taxes, the rate at which a property will be taxed. Primary and Secondary Tax rates are set by the County Board of Supervisors or the governing boards of other taxing jurisdictions. The tax rate is determined by dividing the jurisdiction’s tax levy by 1 percent of its Primary or Secondary Net Assessed Value, as the tax rate is expressed as a dollar amount per $100 of net assessed value. The amount of tax due on each property is determined by multiplying the tax rate by 1 percent of the property’s respective Primary or Secondary Net Assessed Value. Tax Reduction/Debt Retirement Fund - The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various activities in order to offset possible future tax increases. Fund sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, sale of surplus property, and fee increases by General Fund departments where General Fund support is reduced or the fees are not earmarked for a specific purpose. 16-21 Pima County FY 2011/2012 Adopted Budget Tax Year - The year in which a lien for property taxes is imposed. Liens are imposed on property on January 1st of the year in which the levy is set. The first half-year taxes are due on October 1st of the tax year, and the second half-year taxes are due on March 1st of the following calendar year. If taxes are not paid when due, the lien will be offered for sale. Temporary Employee - An employee who has been appointed on a full-time, part-time, or variabletime basis for a limited period not to exceed eighteen months. Tentative Budget - Per ARS §42-17101, the Board of Supervisors “ . . . on or before the third Monday in July each year, shall prepare . . . an estimate of the different amounts that will be required to meet the . . . public expense . . . for the current fiscal year.” Title IV-D - Referring to that portion of Social Security law covering the child support enforcement program, Federal Division of Child Support Enforcement. Total Net Assets - The difference between the assets and liabilities of proprietary funds. Proprietary funds include the County’s Enterprise and Internal Service funds. Transaction Privilege Tax - Arizona’s version of a sales or excise tax. The seller is responsible for paying the entire amount of the tax due based on the gross taxable proceeds or gross taxable income of the business. The seller may include the tax in the purchase price or absorb the tax itself; however, in practice the tax is typically passed on to the consumer. Many types of transactions such as the purchase of unprepared food for consumption at home, prescription drugs and medical equipment, and most services are exempt from the transaction privilege tax under Arizona law. Transient Lodging Excise Tax - A special tax levied on individuals who secure accommodations in any hotel, motel, or other organization that offers accommodations located in any jurisdiction which does not levy a municipal occupational license tax. Receipts from Pima County’s transient lodging excise tax are distributed to the Stadium District (34%), the Economic Development and Tourism Special Revenue Fund (16%), and to the Metropolitan Tucson Convention & Visitors Bureau for tourism promotion (50%). Also see Excise Tax. TREO - Tucson Regional Economic Opportunities, Inc - Formed in 2005 to serve as the lead economic development agency for the greater Tucson area, TREO supports the creation of new businesses, the expansion of existing businesses within the region, and the attraction of high-impact companies that share the community's values. Truth in Bonding Ordinance - Ordinance 1997-25 that added Pima County Code Chapter 3.06 “Bonding Disclosure, Accountability, and Implementation,” requiring the Board of Supervisors to provide notification to voters prior to a bond election of what projects will be constructed with bond revenues and provide assurances that the County will carry out the bond programs as authorized. Truth in Taxation - Whenever a proposed Primary Property Tax levy, excluding amounts attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 42-17107 to publish a notice of tax increase and hold a public truth in taxation hearing before approving the adopted budget. ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. UPHH at Kino Campus - University Physicians Healthcare Hospital at Kino Campus - The hospital, formerly known as Kino Community Hospital, is operated by University Physicians Healthcare under a 25 year lease with the County that began on June 16, 2004. 16-22 Pima County FY 2011/2012 Adopted Budget Vacancy Savings - A savings realized when budgeted positions are left vacant for all or part of a fiscal year. The line item “Budgeted Personal Services Reduction” is used to budget for vacancy savings. This reduction to the personal services budget allows the department to use these amounts to fund other items. VLT - Vehicle License Tax - An ad valorem tax imposed on cars, trucks, and trailers in the state of Arizona. This tax is usually collected by the counties, but some counties have opted to have the state collect the tax. In Pima County, this tax is collected by the Arizona Department of Motor Vehicles and then redistributed to the County. The VLT is a major revenue source for Pima County. (Note: The Chart of Accounts identifies the VLT revenue account as Shared Vehicle License Tax – 44701.) WIFA - Water Infrastructure Finance Authority - An independent state agency authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. Generally, WIFA offers borrowers below market interest on loans for one hundred percent of eligible project costs. WIRED - Workforce Innovation in Regional Economic Development - A federal grant to the Community Services, Employment & Training Department for the Pima County One Stop program, which will align workforce development, economic development, and educational efforts around a regional (including Cochise, Santa Cruz, Yuma, and Pima Counties) strategy to promote innovation and increase the region’s prosperity. Workforce Investment Act (WIA) of 1998 - The act that requires states to streamline and consolidate their training systems by creating a “one stop” approach for the delivery of services. The WIA replaced the Job Training Partnership Act and established a new workforce development program for the nation. Zero Base Budget - This type of budget is generally used in conjunction with program budgeting (although it may be applied to line item budgeting). It is a budget for which the funding level must be justified without regard to prior year funding levels. Under a target base approach, the prior year’s budget is adjusted for known financial changes, such as approved salary and benefit adjustments, and is then used as the starting point for the current year. Modifications to this base are requested in supplemental packages. Under a zero base approach, no specific target base is established. The department evaluates its current level of operations, programmatic structure, and staffing in the context of its function statement and mandates. Organizational revisions, if beneficial to the achievement of department goals, are made. Programs are then subdivided into services and activities which define the department’s products or benefits to the County. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the fiscal year, the actual costs of each service can be captured, and variances from budgeted costs are monitored and analyzed. 16-23 3LPD&RXQW\)<$GRSWHG%XGJHW SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2011/2012 Super Department 1000 1100 ASSESSOR CLERK OF THE BOARD 1400 CLERK OF SUPERIOR COURT 1500 CONSTABLES 1600 COUNTY ATTORNEY 1710 1850 1000000 ASSESSOR 1100000 BOARD OF SUPERVISORS 1300000 CLERK OF THE BOARD 1400000 CLERK OF SUPERIOR COURT 5100000 COC VICTIM LOCATION FUND 5130000 COC SPOUSAL MAINTENANCE ENFORCEMENT 5140000 COC LOCAL COURT AUTOMATION FUND 5260000 COC CHILD SUPPORT INCENTIVE 5330000 COC DOCUMENT STORAGE & RETRIEVAL 5340000 COC TIME PAY FEES 8670000 COC JUDICIAL COLLECTION ENHANCEMENT 1500000 CONSTABLES 1600000 COUNTY ATTORNEY 5110000 CO ATTY FILL THE GAP 5160000 CO ATTY VICTIM RESTITUTION 5200000 COUNTY LAW ENFORCEMENT ANTIRACKETEERING 5210000 CO ATTY VICTIM WITNESS COMP 5220000 CO ATTY EMPLOYER SANCTIONS 5230000 CO ATTY BAD CHECK PROGRAM 5270000 CO ATTY CONSUMER PROTECTION 8300000 COUNTY ATTORNEY GRANTS 1700000 COUNTY ADMINISTRATOR 5530000 SPACE ACQUISITION FUND 8350000 COUNTY ADMINISTRATOR GRANTS 1710000 ELECTIONS 8540000 ELECTIONS GRANTS 0400000 IMPROVEMENT DISTRICTS 1850000 NON DEPARTMENTAL 3290000 GENERAL GOVERNMENT REVENUES 3300000 CONTINGENCY 3340000 GENERAL FUND DEBT SERVICE 5370000 EMPLOYEE BENEFIT LIABILITY FUND 5372000 PROPERTY TAX STABILIZATION FUND 5500000 PHS TRANSITION 5800000 DEBT SERVICE BOARD OF SUPERVISORS 1300 1700 Department COUNTY ADMINISTRATOR ELECTIONS NON DEPARTMENTAL 16-24 3LPD&RXQW\)<$GRSWHG%XGJHW SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2011/2012 Super Department 1900 2000 2320 FACILITIES MANAGEMENT 2600 INDIGENT DEFENSE 2720 2730 2800 FACILITIES MANAGEMENT 5150000 FACILITIES RENEWAL FUND 7210000 PARKING GARAGES 8370000 FACILITIES MANAGEMENT GRANTS 2000000 FINANCE 5510000 IMPROVEMENT DISTRICTS FORMATION FUND 8010000 GRAPHIC SERVICES PRODUCTION 8050000 RISK MANAGEMENT 2320000 INFORMATION TECHNOLOGY 5373000 IT ENHANCEMENT FUND 8020000 TELECOMMUNICATIONS 2500000 INSTITUTIONAL HEALTH 2600000 INDIGENT DEFENSE 5120000 INDIGENT DEFENSE FILL THE GAP 5620000 LEGAL DEFENDER TRAINING FUND 5660000 PUBLIC DEFENDER TRAINING FUND 2700000 JUSTICE COURT AJO 5490000 JC AJO TIME PAY FEES 5491000 JC AJO COURT AUTOMATION FUND 5492000 JC AJO FARE SPECIAL REVENUE 5493000 JC AJO PHOTO TRAFFIC ENFORCEMENT 2710000 JUSTICE COURT GREEN VALLEY 5480000 JC GV TIME PAY FEES 5481000 JC GV COURT AUTOMATION FUND 5482000 JC GV FARE SPECIAL REVENUE 5483000 JC GV PHOTO TRAFFIC ENFORCEMENT 2720000 JUSTICE COURTS TUCSON 5380000 JC TUCSON TIME PAY FEES 5381000 COURT AUTOMATION FUND 5382000 JC TUCSON FARE SPECIAL REV 5383000 PHOTO TRAFFIC ENFORCEMENT 5384000 JC TUCSON PROBATION FEE 8550000 JUSTICE COURTS TUCSON GRANTS 2610000 CONTRACT ATTORNEYS 2730000 OFFICE OF COURT APPOINTED COUNSEL 2740000 PHOTO TRAFFIC ENFORCEMENT 2750000 OFFICE OF CHILDREN'S COUNSEL 2800000 COMMUNICATIONS OFFICE INFORMATION TECHNOLOGY INSTITUTIONAL HEALTH 2710 1900000 FINANCE & RISK MANAGEMENT 2500 2700 Department JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON OFFICE OF COURT APPOINTED COUNSEL COMMUNICATIONS OFFICE 16-25 3LPD&RXQW\)<$GRSWHG%XGJHW SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2011/2012 Super Department 2920 2930 2940 2950 2970 3000 3250 3310 3350 3400 Department PUBLIC WORKS ADMINISTRATION 2920000 PUBLIC WORKS ADMINISTRATION 2930000 OFFICE OF SUSTAINABILITY & CONSERVATION 2940000 KINO SPORTS COMPLEX 2950000 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 5171000 NEIGHBORHOOD CONSERVATION 5172000 HOUSING TRUST FUND 8900000 COMMUNITY DEVELOPMENT GRANTS 2970000 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 3000000 JUVENILE COURT 5090000 JUVENILE TITLE IV-E 5240000 JUVENILE VICTIM RESTITUTION 5390000 JUVENILE PROBATION SERVICES 8600000 JUVENILE COURT GRANTS 3250000 FORENSIC SCIENCE CENTER 8140000 FORENSIC SCIENCE CENTER GRANTS 3310000 COMMUNITY SERVICES 9410000 EMPLOYMENT & TRAINING 9740000 PIMA VOCATIONAL HIGH SCHOOL 3350000 HUMAN RESOURCES 3400000 NATURAL RESOURCES, PARKS & RECREATION 5190000 PARKS SPECIAL PROGRAMS 8690000 PARKS & RECREATION GRANTS 3600000 PUBLIC FIDUCIARY 3710000 OFC OF EMERG MGMT & HOMELAND SECURITY 8720000 EMERG MGMT/HOMELAND SECURITY GRANTS 3800000 PROCUREMENT 3900000 RECORDER 5350000 RECORDER DOC STORAGE & RETRIEVAL OFFICE OF SUSTAINABILITY & CONSERVATION KINO SPORTS COMPLEX COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY & ECONOMIC DEVELOPMENT ADMIN JUVENILE COURT FORENSIC SCIENCE CENTER COMMUNITY SVCS, EMPLOYMENT & TRAINING HUMAN RESOURCES NATURAL RESOURCES, PARKS & RECREATION 3600 PUBLIC FIDUCIARY 3710 OFC OF EMERG MGMT & HOMELAND SECURITY 3800 PROCUREMENT 3900 RECORDER 16-26 3LPD&RXQW\)<$GRSWHG%XGJHW SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2011/2012 Super Department 4000 4100 4200 4300 4610 4810 4820 SHERIFF 5300000 SHERIFF STATE RICO FUND 5400000 SHERIFF CNA ANTIRACKETEERING FUND 5440000 SHERIFF FEDERAL RICO FUND 5470000 SHERIFF CRIMINAL JUSTICE ENHANCEMENT 5540000 SHERIFF COMMISSARY OPERATIONS 5570000 SHERIFF INMATE WELFARE FUND 8750000 SHERIFF GRANTS 4100000 SCHOOL SUPERINTENDENT 8790000 SCHOOL RESERVE FUND 4200000 SUPERIOR COURT 4210000 SUPERIOR COURT MANDATED SERVICES 5080000 SUPERIOR CRT LOCAL COURT AUTOMATION FUND 5180000 COURTS FILL THE GAP 5280000 SUPERIOR COURT CHILD SUPPORT VISITATION 5310000 SUPERIOR COURT COUNTY LAW LIBRARY 5360000 SUPERIOR COURT PROBATE 5410000 SUPERIOR COURT CONCILIATION 5430000 SUPERIOR COURT PROBATION SERVICES 8100000 SUPERIOR COURT GRANTS 4300000 TREASURER 5560000 TAXPAYER INFORMATION FUND 4610000 TRANSPORTATION 4810000 HEALTH 8400000 HEALTH GRANTS 8450000 EMERGENCY MGMT/HOMELAND SECURITY GRANTS 5010000 REGIONAL FLOOD CONTROL DISTRICT 5610000 ENVIRONMENTAL QUALITY 8380000 ENVIRONMENTAL QUALITY GRANTS 5630000 SOLID WASTE MANAGEMENT 5640000 TIRE FUND 6010000 COUNTY FREE LIBRARY 8290000 COUNTY FREE LIBRARY GRANTS 6020000 STADIUM DISTRICT TREASURER TRANSPORTATION HEALTH OFC OF EMERG MGMT & HOMELAND SECURITY 5610 ENVIRONMENTAL QUALITY 6020 SHERIFF SUPERIOR COURT REGIONAL FLOOD CONTROL DISTRICT 6010 4000000 SCHOOL SUPERINTENDENT 5010 5630 Department SOLID WASTE MANAGEMENT COUNTY FREE LIBRARY STADIUM DISTRICT 16-27 3LPD&RXQW\)<$GRSWHG%XGJHW SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2011/2012 Super Department 6030 6400 ECONOMIC DEVELOPMENT & TOURISM 6030000 ECONOMIC DEVELOPMENT & TOURISM 6400000 CAPITAL PROJECTS 7260000 PIMA HEALTH SYSTEM & SERVICES 7360000 DEVELOPMENT SERVICES 8000000 FLEET SERVICES W000000 REGIONAL WASTEWATER RECLAMATION W600000 WASTEWATER SYSTEM DEVELOPMENT FUND W700000 WASTEWATER CONSTRUCTION FUND CAPITAL PROJECTS 7260 PIMA HEALTH SYSTEM & SERVICES 7360 DEVELOPMENT SERVICES 8000 FLEET SERVICES W000 Department REGIONAL WASTEWATER RECLAMATION 16-28 16-29 16-30 16-31 16-32 16-33 16-34 16-35 16-36 16-37 16-38 Pima County FY 2011/2012 Adopted Budget PIMA COUNTY DEBT POLICIES AND PRACTICES This section presents the types of debt, uses, restrictions, legal requirements, and other considerations related to the issuance of debt by Pima County. Individual long-term debt schedules are included in the following Supplemental Information section - Long Term Debt Schedules. All of the following items except Line of Credit are considered long term debt. Line of Credit The County maintains a revolving line of credit with its servicing bank, currently the Bank of America National Association, to address short term borrowing needs for cash flow purposes. There is a maximum line of credit of $50,000,000, and as of June 30, 2011, this entire amount was available. Advances on the line of credit are payable on demand. The County’s general taxing authority secures the credit line. General Obligation Bonds General Obligation Bonds are considered to be a general debt of the County. According to the Arizona State Constitution, general obligation debt may not exceed 6 percent of the value of the County’s taxable property, as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value. The legal debt margin projected as of June 30, 2012 is specified in the Supplemental Information section - Long Term Debt Service Schedules. Chapter 3.06 of the Pima County Code, Bonding Disclosure, Accountability and Implementation (the last seven pages of this section), sets forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. General obligation bonding is to be used to make local infrastructure investments and capital improvements and is not to be used to fund operating activities. Neither is general obligation debt to be used for enterprise improvements. General obligation bond debt authorized by the voters is retired through an annual levy of a secondary property tax assessed against the value of all property in Pima County. In 1997, voters approved $257,000,000 of general obligation bonds. Per Pima County Board of Supervisors Ordinance No. 1997-35 (Bond Improvement Plan, as amended), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at or below $1.00 per $100 of assessed valuation. For fiscal year 2010/11, the secondary tax rate was $0.7500 per $100 of assessed valuation, and will be increased to $0.7800 for fiscal year 2011/12. A special bond election was held on May 18, 2004 approving additional general obligation bonds in the amount of $582,250,000. Per Pima County Board of Supervisors Ordinance No. 2004-18 (Bond Implementation Plan, as amended), the term of the general obligation bond debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at no higher than the rate in effect at the time, $0.8150 per $100 of assessed valuation, throughout this term. On May 16, 2006, voters approved another $54,000,000 of general obligation bonds for the construction of psychiatric care facilities. Per Pima County Board of Supervisors Ordinance No. 200629 (Bond Implementation Plan), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the general obligation bond debt service was to be maintained at or below the rate in effect at that time. Revenue Bonds Sewer revenue bonds may be issued to provide financing for improvements to the County’s wastewater reclamation system. Such bonds are a debt obligation of Regional Wastewater Reclamation enterprise operations. Revenues, comprised primarily of sewer fees and connection fees, are pledged to retire the debt. Before Regional Wastewater Reclamation can issue bonds, voters must authorize the Enterprise Fund to incur debt, but not to exceed a specified amount. The authorization must also specify the purpose for which the proceeds will be used. Board of Supervisors Resolution 1991-138 directs Regional Wastewater Reclamation to maintain a “bond coverage ratio” which is calculated as the product of total revenue minus operational expenses and divided by debt service costs. This resolution mandates that the “bond coverage ratio” must be at 16-39 Pima County FY 2011/2012 Adopted Budget least 1.20. Through this resolution, the County establishes and maintains rates, fees and charges for service supplied by the wastewater system fully sufficient at all times to pay the reasonable operation and maintenance costs of the system, as well as 1.20 times debt service costs. Per Pima County Board of Supervisors Ordinance No. 1997-35, the schedule of bond sales on $105 million of voter approved debt was premised on annual increases in Regional Wastewater Reclamation user fees of approximately five percent and increases in connection fees of approximately 12 percent. Fee increases under this ordinance were as follows: Fiscal Year 1999/2000 Fiscal Year 2000/01 Fiscal Year 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05 User Fees 5.3% 5% 3.8% 5% 4% Connection Fees 11% 11% 12% 12% 12% 6% Additional sewer revenue bonds in the amount of $150,000,000 were approved in the special bond election held on May 18, 2004. Per Pima County Board of Supervisors Ordinance No. 2004-18, user fees can increase as much as eight percent and connection fees can increase as much as 12 percent as a result of the new issuance. Actual increases were eight percent and 10 percent, respectively. Per Pima County Ordinance No. 2006-52, user fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. Per Pima County Ordinance No. 2006-51, connection fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. These increases were implemented as approved. Per Pima County Ordinance No. 2007-109, user fees increased nine percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2007-110, connection fees increased six percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2009-014. user fees increased 12.5 percent on March 20, 2009, 12.5 percent on July 1, 2009, and increased 12.5 percent on January 20, 2010. Per Pima County Ordinance No. 2010-11. User Fee increases of 10 percent and Connection Fee increases of 6.5 percent each July 1 of 2010, 2011, 2012, and 2013 were authorized. Transportation revenue bonds, authorized in the November 1997 bond election, are repaid with Highway User Revenue Fund (HURF) revenues. Arizona Revised Statute § 11-378 requires specific ratios between HURF revenues and debt service payments. Aggregate debt service payments budgeted for fiscal year 2011/2012 are within the statutory requirements. Certificates of Participation – 2007 On February 6, 2007, the Board of Supervisors approved financing for the acquisition of the Bank of America Plaza in conjunction with the Justice Building Project and the Jackson Learning Center Project. Accordingly, Pima County issued $30,320,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid by the General Fund over a fifteen year term. Certificates of Participation – 2008 On June 17, 2008, the Board of Supervisors approved additional financing for capital projects of Transportation and Regional Wastewater Reclamation. Accordingly, Pima County issued $50,000,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid over a three year term. Certificates of Participation – 2009 On April 14, 2009, the Board of Supervisors approved additional financing for capital projects of Transportation and Regional Wastewater Reclamation. 16-40 Pima County FY 2011/2012 Adopted Budget Accordingly, Pima County issued $35,000,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid over a three year term. Certificates of Participation – 2010 On October 20, 2009, the Board of Supervisors approved financing for the implementation of PimaCore, the County’s new enterprise resource planning system. Accordingly, Pima County issued $20,000,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid over a ten year term. Certificates of Participation – 2012 The fiscal year 2011/12 budget includes an issuance of up to $37,000,000 in new Certificates of Participation. The sale of these certificates is planned for late in the fiscal year so no payments of principal or interest are provided in this budget. In addition to the General Obligation Bonds, Revenue Bonds, and Certificates of Participation detailed above, the Adopted Budget further provides for an additional issue of $230,000,000 in Sewer Revenue Obligations for required improvements to the County’s wastewater reclamation system in fiscal year 2011/12. Special District Bonds Pima County is authorized to create several different types of special taxing districts, each bound by separate statutory provisions. Special districts so created are: Regional Flood Control District The Regional Flood Control District is coterminous with Pima County and can issue debt when voters authorize the district to levy a tax on the secondary valuation of real property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a specified amount. Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from the Debt Service Fund, with property tax revenues transferred from the district. Regional Flood Control District general obligation debt may not exceed five percent of the value of the district’s taxable property as of the latest assessment. Currently, no Regional Flood Control debt is outstanding. Pima County Library District The Pima County Library District is coterminous with Pima County and can issue debt when voters authorize the District to levy a tax on the secondary valuation of real and personal property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a certain amount. To date, the Pima County Library District has issued no debt. Stadium District The Pima County Stadium District is coterminous with Pima County and can issue debt upon authorization of the Board of Directors to pledge District revenues to retire the debt. The baseball stadium was financed with proceeds of the sale of the Pima County Adult Detention Facility to First Trust of Arizona, National Association for $34,500,000 on February 1, 1997. Money for the bank’s purchase of the Adult Detention Facility came from the County’s issuance of $35,660,000 principal amount of Certificates of Participation. Also on February 1, 1997, the County entered into a Capital Lease of the Adult Detention Facilities with First Trust for $35,660,000 for a 15 year term. On September 1, 1999, Pima County amended this lease-purchase agreement for the Adult Detention Facility. The amendment lowered the debt service payments through fiscal year 2002/03, extended the lease term to 2014, and increased the County’s obligation under the lease agreement by $290,000. A second amendment in 2003 extended the lower payments through fiscal year 2018. Improvement Districts The Board of Supervisors may create specific improvement districts upon petition of property owners proposing the district. Each district is created to finance improvements that benefit all properties in the district. Improvement District loans may be approved to finance the improvements and property owners are assessed their portion of the debt over a period of years. Pima County generally issues these loans for not more than a ten-year period. Other Districts There are many other special taxing or assessment districts throughout the County; however, Pima County has limited, or no, involvement with their operations or their specific debt programs. These districts include, but are not limited to: fire districts, and irrigation districts. 16-41 Pima County FY 2011/2012 Adopted Budget Public Authorities Certain public authorities can be created by Pima County but are considered separate and autonomous from the County. Due to the autonomy of such authorities, any debt issued by the authorities is not considered debt of the County. An authority so created by Pima County is the Industrial Development Authority (IDA). The IDA has issued a wide variety and substantial number of bonds and notes for the purpose of economic development. The County considers the debt issued by the IDA no commitment debt. Lease Purchase Contracts As a practical matter, a lease purchase contract is a financing mechanism with all the characteristics of debt. The payment of principal and interest is subject to annual appropriation out of operating monies and cannot utilize the secondary property tax. Authorization to enter into a lease purchase contract is based on the County’s own policies and procedures on entering into contracts. Loans Payable Several federal and state agencies are authorized to provide below-market rate loans to government jurisdictions to assist in developing infrastructure that is required to comply with federal laws, or to provide bridge loans until other funds become available. Pima County has entered into several loan agreements to date with the state Water Infrastructure Finance Authority (WIFA). The Regional Wastewater Reclamation Enterprise Fund has entered into these loan agreements to provide funds for the defeasance of prior sewer revenue bonds and the construction and improvement of wastewater treatment facilities. Notes Payable It is the current practice of Pima County to facilitate the purchase of land parcels used in the construction of capital projects by issuing notes to landowners, thereby reducing the need for third-party financing. Issued notes have been of relatively short duration, usually less than three years, and cannot exceed five years, per Arizona Revised Statute § 11-251(45). 16-42 Pima County FY 2011/2012 Adopted Budget CHAPTER 3.06 BONDING DISCLOSURE, ACCOUNTABILITY AND IMPLEMENTATION Sections: 3.06.010 Intent. 3.06.020 Bond implementation plan. 3.06.030 Advance publication of bond implementation plan. 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. 3.06.050 Conservation acquisition commission. 3.06.060 Monitoring and reporting on sold bonds. 3.06.070 Substantial modification of an adopted bond implementation plan. 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. 3.06.10 Intent The board of supervisors is authorized by Arizona Revised Statutes § 35-452 to call special elections for the purpose of seeking voter authorization to incur bonded indebtedness. The board of supervisors desires to provide voters with complete information on projects, along with their estimated costs, that will be constructed from proceeds of bonded indebtedness, as well as provide voters, to the maximum extent practicable, firm assurances that these projects will be constructed within the estimated costs and time tables established by the board of supervisors. Because it is not practicable to list on a ballot question all of the projects and estimated costs that would be constructed from the sale of authorized bonded indebtedness, the board of supervisors establishes this chapter setting forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. (Ord. 1997-25 § 1 (part), 1997) 3.06.020 Bond implementation plan Prior to the start of early voting for a special election called by the board of supervisors pursuant to ARS § 35-452, the board of supervisors shall adopt by ordinance a "bond implementation plan," which shall be adopted for each bond election and question ordered by the board of supervisors pursuant to ARS § 35-452. The title of the ordinance shall contain the date of the special bond election. After adoption, the ordinance shall govern the development or construction of all listed projects, including the approximate project cost and the proposed construction schedule, unless the ordinance is amended pursuant to Section 3.06.050. The ordinance shall contain the following information: A. A complete list of all projects to be constructed or acquired by proceeds from the sale of authorized bonds. The project list shall identify each project by name and location and provide a short narrative project description. 1. For capital construction projects, the following information shall also be provided for each project: 16-43 Pima County FY 2011/2012 Adopted Budget a. A project scope of work containing a description of the facility to be constructed including the size or capacity and whether construction is for a new facility or an expansion, rehabilitation or reconstruction of an existing facility. b. The purpose and specific benefits to be achieved by construction of the project. c. A construction schedule that identifies by major task (i.e. planning/design/right-ofway; construction; other) and by fiscal year the projected start and completion dates. d. The estimated future operating and maintenance costs, what jurisdiction or county department will be responsible for these costs, and whether ability to fund these costs should impact scheduling of the project. 2. For each land acquisition project related to open space, trails or historic/cultural preservation, the following information shall be provided: a. An estimate of the number of acres to be acquired and any special designation relating to the property such as recreational, open space planning, floodplain, or historic/cultural preservation. b. The desirable location of the property by section, township, and range, the assessor parcel number, and existing zoning of the property. c. The benefits to be achieved by the acquisition. d. The estimated future management and security costs, and identification of the management agency if other than the county. B. The total estimated cost of each project or acquisition, total estimated costs by major task, a discussion of how estimated costs were derived, and analysis of the potential for actual costs to increase or decrease from estimated costs. C. The source (federal or state aid, local governments, other county revenues, private sources) of any other revenues that may be obtained for the project or revenues that are required as cost sharing from other governmental entities or private parties, including an assessment of the certainty or uncertainty that other sources will be secured and options that would be available if the other sources are not secured. D. A detailed strategy for managing the sale of bonds, including discussion of the factors upon which the county will base decisions on the timing, size, and terms of bond sales. E. For general obligation bonds, discussion of commitments to manage the sale of bonds within limits on secondary property tax rates and analysis of how approval and sale of general obligation bonds could impact actual property taxes paid for debt service. F. For revenue bonds, a discussion of sources of revenues that will be used to service bond debt and whether fees will be raised, and by how much, if revenue bonds are approved and sold. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.030 Advance publication of bond implementation plan. A bond implementation plan adopted pursuant to this chapter shall be published at least once in a newspaper of general circulation in the county prior to the start of early voting for the special bond election. The publication shall set forth the ordinance containing the bond implementation 16-44 Pima County FY 2011/2012 Adopted Budget plan adopted by the board of supervisors. Upon adoption, the board of supervisors shall also publish the bond implementation plan on the county's web site prior to the start of early voting for the special bond election. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. A. The duties and responsibilities of the Pima County bond advisory committee as adopted by the board of supervisors on July 15, 2003, are expanded to include monitoring and review of implementation of the bond implementation plan. B. The Pima County bond advisory committee members shall be appointed to a term of six years. Upon resignation of any member, the appointing authority shall appoint another member to begin a new six-year term. C. The committee will meet as often as it deems necessary but in any event no less frequently than semi-annually. D. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the committee on the status of implementation of the bond implementation plan, with special attention paid to major issues impacting implementation of the bond improvement plan. E. The committee shall review and make recommendations to the board of supervisors on all proposed amendments to the bond implementation plan. F. The Committee shall review and approve the semiannual progress reports on the bond implementation plan prior to it being transmitted to the board of supervisors and published, as required by section 3.06.060. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.050 Conservation acquisition commission. A. The board of supervisors hereby establishes the conservation acquisition commission. B. The conservation acquisition commission shall have a total of eleven members, appointed as follows: 1. Five members, one appointed by each member of the board of supervisors; 2. Two members appointed by land conservation organizations active in Pima County; 3. One member appointed from the Pima County natural resources, parks and recreation commission; 4. One member appointed by the local board of realtors; 5. One member appointed by the ranching community; and 6. One member appointed by the county administrator. 16-45 Pima County FY 2011/2012 Adopted Budget C. Appointments to the commission are for a term of eight years. Upon the resignation of any member, the appointing authority shall appoint another member to begin a new eight-year term. D. The duties and responsibilities of the commission are as follows: 1. Oversee and monitor all open space bond acquisitions placed before the board of supervisors for consideration including, but not limited to, acquisitions funded by general obligation bonds. 2. Make recommendations to the board of supervisors and the Pima County bond advisory committee for priorities in the scheduling of open space acquisitions and periodic assessment and change in priorities as necessary. 3. Make recommendations to the board of supervisors and the Pima County bond advisory committee on any aspects of open space land management, including management of lands acquired for open space. 4. Make recommendations to the county administrator, and the Pima County bond advisory committee on any aspect relating to internal county management of the open space acquisition process. E. The commission will meet as often as it deems necessary but in any event no less frequently than quarterly. F. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the commission on the status of implementation of the conservation bond program component of the bond implementation plan, with special attention paid to major issues impacting implementation of the conservation bond program. G. The commission shall review and make recommendations to the board of supervisors on all potential amendments to conservation bond program components of the bond implementation plan. H. The commission shall review and approve the semiannual progress reports on the conservation bond program component of the bond implementation plan prior to it being transmitted to the Pima County bond advisory committee as required by Section 3.06.040. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.060 Monitoring and reporting on sold bonds. The county administrator shall prepare semiannual reports on the progress of the bond implementation plan implementation which shall be transmitted to the board of supervisors for review. Upon transmittal to the board of supervisors on or before January 1 and July 1, semiannual progress reports shall also be posted on the county's web site. Progress reports shall be prepared and transmitted by the county administrator until a bond implementation plan is determined by the board of supervisors to have been completed. Each progress report shall contain the following information on the status of every project or program contained in the plan: A. The project implementation schedule status, including design, construction, acquisition, and completion. 16-46 Pima County FY 2011/2012 Adopted Budget B. Any estimated substantial variances from the project cost and revenue sources in the adopted bond implementation plan. C. Any major issues that may affect implementation of the bond implementation plan. D. Plans and options for addressing substantial modifications in costs or revenue sources or other major issues, including the potential need for substantial modifications in the bond implementation plan as provided for in Section 3.06.070. E. A fiscal status report, including discussion of bond sales completed and projected; interest rates and terms of completed sales; interest rates received on deposits of bond proceeds; updated projections on conditions in municipal bond markets; current debt service schedules and updated projections of secondary property tax rates for debt service; updated projections of secondary property tax rates with projected future sales of bonds; and analysis and projection of fiscal impacts of completed and projected sales of revenue bonds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.070 Substantial modification of an adopted bond implementation plan. A. A substantial modification in the implementation of an adopted bond implementation plan shall not be made except as provided in this section. B. For purposes of this section, "substantial modification" means any of the following: 1. An increase or decrease in total actual project costs by twenty-five percent or more. 2. An increase or decrease in actual bond costs by twenty-five percent or more. 3. An increase or decrease in actual other revenues by twenty-five percent or more. 4. A delay in a project construction or implementation schedule of twelve months or more. 5. A delay in the scheduled years of sale of bonds of twenty-four months or more caused by changes in municipal bond market conditions or county financial conditions and necessary to maintain commitments to capping the secondary property tax rate for debt service. 6. Any project that is not constructed. 7. Any project that is added to those to be constructed. 8. Any increase or decrease in the project scope that alters the disclosed project benefits. 9. All changes to a bond implementation plan necessitated by only a portion of the proposed bond questions being approved at the special election. C. Cost estimates may vary, up or down, as a project proceeds through planning, design, procurement, contract award, and construction, or through appraisals and negotiations for conservation acquisitions. Variations in cost estimates do not constitute "substantial modifications." "Substantial modifications" relating only to cash amounts may occur pursuant to official action by the board of supervisors, in open session, that establish actual costs through awards of construction contracts, contract amendments or change orders, or approval of a contract for acquisition. Such board actions shall be accompanied by notice that the action will require a bond ordinance amendment. 16-47 Pima County FY 2011/2012 Adopted Budget D. Any substantial modification in the implementation of an adopted bond implementation plan requires an specific amendment to the ordinance that adopted the plan. The ordinance amendment must be enacted by the board of supervisors at a public hearing for which at least fifteen days' prior notice was published in a newspaper of general circulation in the county. 1. Bond ordinance amendments shall be scheduled to coincide with transmittal of the semiannual bond progress reports as required by Section 3.06.060. 2. Recommendations for bond ordinance amendments shall be reviewed by the Pima County bond advisory committee, as required by Section 3.06.040, and for conservation acquisitions by the conservation acquisition commission, as required by Section 3.06.050. 3. Substantial modifications of costs, bond funding, or other funding ordinance amendments may be scheduled for the next regular transmission of the semiannual bond progress report, provided the modifications were previously approved by the board of supervisors. 4. All other substantial modifications require amendment of the bond ordinance prior to the substantial modification. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. A bond implementation plan shall be integrated into a five year capital improvement plan to be adopted at the time the annual budget of the county is adopted. The county five-year capital improvement program shall be reported to the Metropolitan Planning Organization for all necessary coordination and integration into a regional capital plan. Any project contained within a bond implementation plan that is being implemented by a political subdivision other than the county shall conform with the requirements of this chapter. Specific program or project oversight for the purposes of conforming with this chapter shall remain with the county. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. A. Pursuant to Pima County Code Section 3.06.080, bond projects authorized by the board of supervisors in a bond implementation plan for a special bond election to be designed, constructed, or equipped by another political subdivision using county general obligation bonds to fund a project in whole or part shall be funded by the county only pursuant to an intergovernmental agreement executed between Pima County and the implementing subdivision. Each such project shall be authorized and implemented with separate intergovernmental agreements. The intergovernmental agreement shall authorize the jurisdiction to design, construct, or equip the project, subject to compliance with the terms and mutual responsibilities of the parties agreed upon in the intergovernmental agreement. B. Unless waived by the board of supervisors as being in the best interests of the county and warranted by the circumstances of the bond funded project at issue, the intergovernmental agreement shall include, but not be limited to, the following responsibilities of the implementing subdivision: 16-48 Pima County FY 2011/2012 Adopted Budget 1. That the implementing political subdivision shall operate and maintain the improvements constructed by county bond funds for a period of not less than twenty-five (25) years. 2. That the implementing political subdivision shall not charge a fee for use of the constructed improvement that is more than a fee charged by the county for a similar purpose. 3. That the implementing political subdivision agrees to insure the improvements constructed with county bond funds and will replace same them if they are damaged or destroyed. 4. That the implementing political subdivision agrees to make the improvements available to all residents of Pima County without restriction or preference to jurisdiction of residence. 5. That the implementing political subdivision agrees to comply with all provisions of Chapter 3.06 (Bonding Disclosure, Accountability, and Implementation) of the Pima County Code and will provide all reports to the county in a format and schedule agreed upon by the parties. 6. That the county will only transfer county general obligation bond proceeds to the implementing jurisdiction upon request from the implementing jurisdiction, with full documentation. 7. That the implementing political subdivision agrees to a provision requiring compliance with federal arbitrage regulations. 8. That the implementing jurisdiction, by action of its governing body at a public hearing, shall notify the county of events that would require an amendment of the bond implementation plan ordinance and formally request the board of supervisors to hold a public hearing on the necessary ordinance amendment. 9. That the intergovernmental agreement shall establish the amount of county bond funds to be allocated to a specific project, establish the stated amount as a maximum of county bond monies to be allocated to the project, and commit the implementing political subdivision to pay for any and all costs in excess of county bond funds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 16-49 Pima County FY 2011/2012 Adopted Budget LONG TERM DEBT General Obligation Bonds Payment Source Payments for principal and interest on general obligation bonds are made from property tax revenues of the Debt Service Fund. Debt Service Requirements The debt service requirements on general obligation bonds are summarized as follows: 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 TOTALS PRINCIPAL INTEREST TOTAL $54,235,000 45,770,000 39,355,000 38,665,000 39,485,000 40,780,000 38,325,000 41,565,000 39,665,000 35,900,000 37,260,000 24,910,000 15,720,000 8,445,000 8,670,000 4,000,000 $16,920,570 18,467,494 16,859,944 15,238,544 13,679,677 12,092,668 10,456,843 8,945,019 7,365,531 5,848,057 4,407,206 2,855,706 1,766,900 1,055,750 633,500 200,000 $71,155,570 64,237,494 56,214,944 53,903,544 53,164,677 52,872,668 48,781,843 50,510,019 47,030,531 41,748,057 41,667,206 27,765,706 17,486,900 9,500,750 9,303,500 4,200,000 $512,750,000 $136,793,409 $649,543,409 Legal Debt Margin Under the Arizona Constitution, general obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. All Pima County general obligation debt obtained 15% margin voter approval. Legal debt margin projected at June 30, 2012 is as follows: Secondary Net Assessed Valuation Debt Limit General Obligation Bonds Outstanding Assets Available for Principal Debt Applicable to Limit Legal Debt Margin Available Legal Debt Margin Percentage: Debt Applicable to Limit Secondary Net Assessed Valuation 16-50 15% Limitation $8,448,281,586 1,267,242,238 (512,750,000) 22,173,451 (490,576,549) $776,665,689 $ 512,750,000 = 6.07% $ 8,448,281,586 Pima County FY 2011/2012 Adopted Budget LONG TERM DEBT Transportation Bonds Payment Source Payments for principal and interest on transportation bonds are made from Highway User Revenue Funds. Debt Service Requirements The debt service requirements on transportation bonds are summarized as follows: 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 TOTALS PRINCIPAL INTEREST TOTAL $11,015,000 11,570,000 12,000,000 12,455,000 12,940,000 13,495,000 14,050,000 12,495,000 13,055,000 8,030,000 8,390,000 3,300,000 3,415,000 400,000 400,000 400,000 $5,391,574 5,064,988 4,614,125 4,146,100 3,654,588 3,090,987 2,526,049 1,939,687 1,454,987 953,100 643,537 316,600 180,600 40,000 20,000 0 $16,406,574 16,634,988 16,614,125 16,601,100 16,594,588 16,585,987 16,576,049 14,434,687 14,509,987 8,983,100 9,033,537 3,616,600 3,595,600 440,000 420,000 400,000 $137,410,000 $34,036,922 $171,446,922 Legal Debt Margin Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. PRIOR FISCAL YEAR HIGHEST FUTURE DEBT HURF REVENUE SERVICE PAYMENT Series 2002 $49,398,596 $11,904,825 Series 2003 $47,074,605 $14,608,613 Series 2005 $52,587,700 $16,767,639 Series 2007 $56,936,526 $19,330,859 Series 2008 $58,637,523 $18,521,469 Series 2009 $53,906,177 $16,259,263 Series 2012 $50,451,812 $16,634,988 16-51 Pima County FY 2011/2012 Adopted Budget LONG TERM DEBT Stadium District Debt Payment Source Payments for principal and interest on Stadium District debt are made from stadium revenues, Transient Lodging Excise Tax proceeds, Recreational Vehicle Space Surcharge proceeds, and Rental Car Tax proceeds. Debt Service Requirements The debt service requirements on Stadium District debt are summarized as follows: 2012 2013 2014 2015 2016 2017 2018 TOTALS PRINCIPAL INTEREST TOTAL $2,230,000 2,780,000 2,485,000 2,605,000 2,710,000 2,820,000 2,935,000 $774,385 646,860 510,950 399,390 293,090 181,080 61,635 $3,004,385 3,426,860 2,995,950 3,004,390 3,003,090 3,001,080 2,996,635 $18,565,000 $2,867,390 $21,432,390 16-52 Pima County FY 2011/2012 Adopted Budget LONG TERM DEBT Certificates of Participation Payment Source Payments for principal and interest on certificates of participation are made from funds transferred from County Free Library, Development Services, Fleet Services, Graphics Services, Health, Parking Garages, Pima Health System, Regional Flood Control, Regional Wastewater Reclamation, Risk Management, Stadium District, Telecommunications, and Transportation. Debt Service Requirements The debt service requirements on certificates of participation including estimated amounts for planned issues in fiscal year 2011/2012 are summarized as follows: 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 TOTALS PRINCIPAL INTEREST TOTAL $8,165,000 6,375,000 6,520,000 6,670,000 6,845,000 7,070,000 7,305,000 7,520,000 5,015,000 5,140,000 5,270,000 2,500,000 2,500,000 2,500,000 2,500,000 2,000,000 $2,052,080 3,615,982 3,352,105 3,072,232 2,771,730 2,423,782 2,064,280 1,724,282 1,371,250 1,120,500 863,500 600,000 475,000 350,000 225,000 100,000 $10,217,080 9,990,982 9,872,105 9,742,232 9,616,730 9,493,782 9,369,280 9,244,282 6,386,250 6,260,500 6,133,500 3,100,000 2,975,000 2,850,000 2,725,000 2,100,000 $83,895,000 $26,181,723 $110,076,723 Summary of Debt Service Fund Expenditures Long Term Debt: General Obligation Bonds (GOB) Transportation Revenue Bonds Stadium District Debt Certificates of Participation $71,155,570 16,406,574 3,004,385 10,217,080 Total Long Term Debt $100,783,609 Fiscal and Other Charges Total Budgeted Debt Service Expenditures 16-53 40,600 $100,824,209 Pima County FY 2011/2012 Adopted Budget LONG TERM DEBT Special Assessment Obligations Payment Source Special assessment obligations are secured by pledges of revenues from improvement districts which were established in order to finance specific construction projects which benefit a limited geographical area. While there is no legal requirement for the County to further secure the special assessment obligations of the districts, the County has made a moral commitment to take steps necessary to prevent default. Payments for principal and interest on special assessment obligations are made from assessments received in the Improvement Districts Special Revenue Fund. Debt Service Requirements The debt service requirements on special assessment obligations are summarized below. PRINCIPAL INTEREST TOTAL 2012 $255,641 $ 9,243 $264,884 TOTALS $255,641 $9,243 $264,884 Legal Debt Margin There is no legal debt margin for special assessment obligations. 16-54 Pima County FY 2011/2012 Adopted Budget LONG TERM DEBT Loans Payable Payment Source Payments for principal and interest on loans payable are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on loans payable are summarized as follows: 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 TOTALS PRINCIPAL INTEREST TOTAL $2,550,111 1,489,449 1,534,678 1,581,303 1,629,369 1,678,921 1,730,004 1,782,668 1,836,962 1,892,937 1,950,646 2,010,143 2,071,485 $729,224 644,636 599,408 552,782 504,718 455,164 404,082 351,416 297,124 241,148 183,438 123,942 ____62,602 $3,279,335 2,134,085 2,134,086 2,134,085 2,134,087 2,134,085 2,134,086 2,134,084 2,134,086 2,134,085 2,134,084 2,134,085 __2,134,087 $23,738,676 $5,149,684 $28,888,360 Legal Debt Margin There is no legal debt margin for loans payable. 16-55 Pima County FY 2011/2012 Adopted Budget LONG TERM DEBT Sewer Revenue Bonds Payment Source Payments for principal and interest on sewer revenue bonds are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue bonds are summarized as follows: 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 TOTALS PRINCIPAL INTEREST TOTAL $13,120,000 14,895,000 16,765,000 17,555,000 15,950,000 11,250,000 11,810,000 12,405,000 13,025,000 13,685,000 14,375,000 15,105,000 5,210,000 3,550,000 ____3,730,000 $7,922,806 7,347,118 6,660,556 5,882,481 5,057,294 4,353,645 3,885,919 3,413,674 2,914,337 2,302,289 1,743,920 1,141,476 504,162 291,200 ____149,200 $21,042,806 22,242,118 23,425,556 23,437,481 21,007,294 15,603,645 15,695,919 15,818,674 15,939,337 15,987,289 16,118,920 16,246,476 5,714,162 3,841,200 ____3,879,200 $182,430,000 $53,570,077 $236,000,077 Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 16-56 Pima County FY 2011/2012 Adopted Budget LONG TERM DEBT Sewer Revenue Obligations Payment Source Payments for principal and interest on sewer revenue obligations are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on Sewer Revenue Obligations are summarized as follows: 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 TOTALS PRINCIPAL INTEREST TOTAL $9,000,000 11,000,000 12,000,000 13,000,000 26,525,000 28,150,000 29,895,000 31,685,000 33,510,000 35,385,000 37,300,000 39,270,000 41,280,000 21,000,000 26,000,000 $21,826,225 21,826,225 20,746,225 20,666,225 20,010,225 19,280,225 17,935,350 16,409,475 14,777,850 13,057,250 11,221,750 9,282,500 7,237,500 5,084,000 2,820,000 1,560,000 $21,826,225 30,826,225 31,746,225 32,666,225 33,010,225 45,805,225 46,085,350 46,304,475 46,462,850 46,567,250 46,606,750 46,582,500 46,507,500 46,364,000 23,820,000 27,560,000 $395,000,000 $223,741,025 $618,741,025 Regional Wastewater Reclamation Sewer Obligations Sewer revenue obligations in the amount of $230,000,000 are planned for issuance in fiscal year 2011/2012. Accordingly, interest has been budgeted in the amount of $13,800,000. As the terms of these certificates including interest rates and principal repayment schedule have not yet been determined, estimated debt service requirements, 15 year repayment at six percent interest, are presented here. Payments for principal and interest will be made from the Regional Wastewater Reclamation Enterprise Fund. Legal Debt Margin There is no legal debt margin for sewer revenue obligations 16-57 Pima County FY 2011/2012 Adopted Budget VALUATION OF PROPERTY FOR TAXING PURPOSES IN ARIZONA The largest revenue source for Pima County is the property tax. Property tax is paid in accordance with the value of real and personal property. A number of County functions are funded by property taxes. The primary tax supports the General Fund, which finances the continuing maintenance and operation of the County. The secondary tax is used to pay for capital expenditures and some “budget override” amounts approved by voters. Primary and secondary taxes are supported by two different property values. The primary tax is supported by the primary, or limited, value and the secondary tax is supported by the full cash value. The tax is based on the net assessed values of the property. The net assessed value is set by multiplying the full cash and limited values of the property by an assessment ratio based on the property’s use and then subtracting any constitutionally defined exemptions. The full cash value1 of each parcel of property is set by the County Assessor or the Arizona Department of Revenue in accordance with standards and procedures established by the Arizona Department of Revenue and the Arizona legislature. The value of railroads, mines, utilities, and some types of personal property are valued by the Arizona Department of Revenue. The “market standard” is used by Arizona for the establishment of the full cash value of a property. In other words, the value of a property must come close to the selling price of a similar property which has been sold in an arms length transaction without stress or duress on the part of the seller or buyer. It takes about two years for market values to be reflected in the full cash value. The limited value2 of a property is determined by one of two formulas. The limited value will change by the formula that produces the greatest increase in value of the two formulas. One formula increases the value by 10 percent from the previous year’s limited value, while the other formula produces a change in the value that is 25 percent of the difference between the current year’s full cash value and the previous year’s limited value. The limited value can never be greater than the full cash value. The assessment ratios3 are defined by the Arizona Legislature. They are assigned to a property in accordance with its use. There are nine basic classes of property all having different assessment ratios. The same assessment ratio is applied to both the full cash value and the limited value to determine the assessed value for secondary4 and primary5 taxes. The Arizona Constitution stipulates that certain types of property will not be fully taxed or will not be taxed at all. Properties owned by government or nonprofit organizations are not taxed, as long as they are not used in commerce. Widows, widowers, disabled individuals, and certain veterans are given partial exemptions from property tax. The amount of the exemption is determined by the full cash value of the property and the person’s income. All property in the County has a full cash assessed value and a limited assessed value. The Assessor identifies the amount of property that is exempt. The largest amount of exempt properties in the County is vacant land which is owned by state and federal agencies. Although these agencies do not pay property taxes, some agencies do pay “in lieu” taxes to compensate jurisdictions in which the property is located for minimal services provided to the property. The secondary value of the exemption is subtracted from the total secondary assessed value to derive the net secondary assessed value. The same is done to the primary value to derive the net primary assessed value. For the current year, the County’s secondary net assessed value decreased by 9.6 percent from the previous year, as market values for property two years ago declined. The primary, or limited, net assessed value decreased by 7.0 percent. Endnotes 1 See Full Cash Value By Class: 2007-2011. 2 See Limited Value By Class: 2007-2011. 3 See Assessment Ratios By Class: 2007-2011. 4 See Secondary Net Assessed Value By Class: 2007-2011. 5 See Primary Net Assessed Value By Class: 2007-2011. 16-58 Pima County FY 2011/2012 Adopted Budget COMPONENTS OF ARIZONA'S PROPERTY TAX SYSTEM Market Forces: - Population - Wealth - Employment - Inflation - Interest Rates - Obsolescence Process appeals and defend values Property: - Real Property: Land, Improvements - Personal Property: Business Equipment, & Mobile Homes Characteristics Change: - Land Subdivision - New Construction / Demolition - Appreciation / (Depreciation) Personal Property can be "secured" to real property. Taxes will be billed on the same bill. Publish value of property Value property: - Cost method - Market method - Income method PRIOR LIMITED VALUE FULL CASH VALUE STATUTORY FORMULA Limits rapid increases in Limited Value which changes slowly until Limited Value = Full Cash Value LIMITED VALUE EXEMPTION QUALIFICATION - Institutional: Government, churches, etc. - Personal: Widows, veterans, disabled, etc. SECONDARY NET ASSESSED VALUE (Full Cash Value x Assessment Ratio) Exemption ASSESSMENT RATIOS (FY 11/12) Mines*, Utilities*, and Commercial: Real and Personal Property 20% Vacant Land and Agriculture 16% Residential: Owner Occupied 10% Residential: Renter Occupied 10% Railroads (varies)* 15% Historic Owner Occupied Residence 5% Hist. Rent. Res. (Unrestored Part) 10% Hist. Commercial (Unrestored Part) 20% Hist. Rent. Res. & Com. (Restored Part) 1% Private Improvements on Gov. Prop. 1% LIMITED NET ASSESSED VALUE (Limited Value x Assessment Ratio) - Exemption * classes of property valued by A.D.O.R. SECONDARY TAX RATE (Amount needed / 6 Secondary Net Assessed Values) Set for each secondary fund Add estimate of the Value of the Unsecured Personal Property PRIMARY TAX RATE Levy amount needed to fund each Fund SECONDARY TAX (Secondary Tax Rate x Secondary Net Assessed Value) for each secondary fund (Levy / 6 Primary Net Assessed Values) PRIMARY TAX (Tax Rate x Primary Net Assessed Value) TAX BILLS Real Property & All Personal Property Paid in two halves: Due October 1 and March 1 16-59 16-60 2.54% 0.04% 19.27% 20.39% n/a 0.00% 0.01% 0.83% 0.05% 85,993,246,237 n/a 2,641,984 6,655,003 717,903,605 39,441,008 9,512,500,942 11.06% 53,600,930,756 62.33% 10,873,343,693 12.65% 33,586,273 10,839,757,420 12.61% 11,239,829,246 13.07% 2,184,716,466 72,101,321,208 n/a 0.00% 0.01% 0.74% 0.05% % of Total Amount 9,055,112,780 10.53% 2008 % of Total 2.56% 0.06% 2.44% n/a 0.00% 0.01% 0.79% 0.05% 88,095,754,344 n/a 3,256,451 6,775,267 694,227,932 40,514,870 10,008,610,719 11.36% 52,821,161,537 59.96% 11,541,360,814 13.10% 53,089,988 11,488,270,826 13.04% 12,979,846,754 14.73% 2,256,220,764 Amount 10,723,625,990 12.17% 2009 Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. 2010 % of Total 2.48% 0.08% 0.02% 0.00% 0.01% 0.80% 0.05% -2.12% 86,228,902,096 16,178,980 3,672,798 5,666,201 687,648,377 44,374,565 10,363,649,288 12.02% 50,009,833,125 58.00% 11,292,961,352 13.10% 65,795,484 11,227,165,868 13.02% 13,804,917,410 16.01% 2,135,638,299 Amount 11,669,279,111 13.53% Sources: Pima County Clerk of the Board of Supervisors, "Abstract of Values by Legislative Class" for all years. All Property n/a 2,257,492 VIII. Historic Rental Residential 532,947,112 39,171,996 7,980,929,834 11.07% 44,330,385,822 61.48% 4,878,364 IX. Possessory Interests 0.05% 9,271,730,180 12.86% VII. Historic Commercial VI. Historic Owner Residential, Enterprise & Trade Zones V. Railroads IV. Residential, Renter Occupied III. Residential, Owner Occupied All Class II Property 37,620,096 9,234,110,084 12.81% II. R. Vacant Land / Agricultural R.E. II. P. Vacant Land / Agricultural P.P. 9,939,020,408 13.78% All Class I Property 2.72% 1,958,512,717 Amount 7,980,507,691 11.06% % of Total I. 11, 13. Commercial & Telecommunications P.P. I. 8-12. Commercial R.P., Mines & Utilities Legislative Class 2007 FULL CASH VALUE BY CLASS FOR TAX YEARS 2007-2011 Pima County FY 2011/2012 Adopted Budget % of 2.35% 0.08% 0.02% 0.00% 0.01% 0.81% 0.06% -7.05% 80,152,473,247 14,967,074 2,552,985 4,913,304 647,790,154 48,559,518 9,466,687,034 11.81% 44,582,602,406 55.62% 11,646,185,206 14.53% 67,916,575 11,578,268,631 14.45% 13,738,215,566 17.14% 1,884,980,719 Total Amount 11,853,234,847 14.79% 2011 16-61 14.02% $64,347,658,678 n/a 0.00% 0.01% 0.71% 0.06% % of 2.74% 0.06% 13.64% n/a 0.00% 0.01% 0.77% 0.05% $73,122,498,541 n/a 2,022,669 5,611,553 561,193,622 35,439,085 8,067,979,725 11.03% 45,689,108,412 62.48% 8,396,107,912 11.49% 40,415,754 8,355,692,158 11.43% 10,365,035,563 14.17% 2,005,790,771 Total Amount 8,359,244,792 11.43% 20081 % of 2.56% 0.03% 0.01% 0.00% 0.00% 0.77% 0.04% 10.22% $80,593,121,391 5,140,924 2,369,283 710,197 623,835,450 34,904,555 9,104,140,815 11.30% 49,705,721,781 61.67% 9,311,094,449 11.55% 27,978,510 9,283,115,939 11.52% 11,805,203,937 14.65% 2,060,625,193 Total Amount 9,744,578,744 12.09% 20092 % of 2.65% 0.06% 2.18% n/a 0.00% 0.01% 0.78% 0.05% $82,348,220,560 n/a 3,125,012 10,972,356 640,976,458 37,737,149 9,851,022,802 11.96% 49,559,640,578 60.18% 9,356,092,837 11.36% 52,004,951 9,304,087,886 11.30% 12,888,653,368 15.65% 2,185,268,260 Total Amount 10,703,385,108 13.00% 20101 20111 % of 2.38% 0.08% 0.02% 0.00% 0.01% 0.82% 0.06% -5.24% $78,036,208,417 18,186,504 2,613,602 4,805,546 642,656,388 43,909,822 9,345,603,556 11.98% 44,509,916,327 57.04% 10,313,145,343 13.22% 64,870,571 10,248,274,772 13.13% 13,155,371,329 16.86% 1,855,522,424 Total Amount 11,299,848,905 14.48% Sources: Pima County Clerk of the Board of Supervisors "Abstract by Legislative Class" for all years. Notes: 1Values from the 2008, 2010 and 2011 Abstracts have been adjusted to the Net Assessed Values appearing on the Assessor's Levy Limit Calculation Worksheets for those years. 2 Values from the 2009 Abstract have been adjusted to the Net Assessed Value appearing on the May 6, 2009, Property Tax Oversight Commission Levy Limit Calculation Worksheet. Percent Change From Previous Year All Property n/a 1,984,944 VIII. Historic Rental Residential IX. Possessory Interests 3,557,985 456,856,689 VII. Historic Commercial VI. Historic Owner Residential, Enterprise & Trade Zones 35,902,186 6,951,475,037 10.80% IV. Residential, Renter Occupied V. Railroads 40,161,510,519 62.41% 7,480,755,832 11.63% 0.06% III. Residential, Owner Occupied All Class II Property 37,502,194 7,443,253,638 11.57% II. R. Vacant Land / Agricultural R.E. II. P. Vacant Land / Agricultural P.P. 9,255,615,486 14.38% All Class I Property 3.02% 1,946,962,701 I. 11, 13. Commercial & Telecommunications P.P. % of Total Amount 7,308,652,785 11.36% 2007 LIMITED VALUE BY CLASS FOR TAX YEARS 2007-2011 Legislative Class I. 8-12. Commercial R.P., Mines & Utilities Pima County FY 2011/2012 Adopted Budget Pima County FY 2011/2012 Adopted Budget ASSESSMENT RATIOS BY CLASS FOR TAX YEARS 2007-2011 Legislative Class 2007 2008 2009 2010 2011 I. 1-13 Commercial, Mines, Utilities Real & Personal Property 24.00% 23.00% 22.00% 21.00% 20.00% II. Vacant Land/Agricultural - Real & Personal Property 16.00% 16.00% 16.00% 16.00% 16.00% III. Residential, Owner Occupied 10.00% 10.00% 10.00% 10.00% 10.00% IV. Residential, Renter Occupied 10.00% 10.00% 10.00% 10.00% 10.00% V. Railroads 21.00% 20.00% 18.00% 17.00% 15.00% VI. Historic Noncommercial (Note 1) 5.00% 5.00% 5.00% 5.00% 5.00% VII. Historic Commercial (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% VIII. Historic Rental Residential (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% IX. Possessory Interests 1.00% 1.00% 1.00% 1.00% 1.00% Weighted Average Assessment Ratio for Secondary 12.65% 12.38% 12.52% 12.53% 12.55% Weighted Average Assessment Ratio for Primary 12.66% 12.47% 12.41% 12.37% 12.44% Note 1. Legislative Class VI also includes property in foreign trade zones, military reuse zones, enterprise zones, and property used in the manufacture of environmental technology and renewable energy equipment, environmental remediation, and biodiesel fuel production. Note 2. The 1 percent assessment ratio applies to the value of recent renovations and improvements and applies for 10 years after the improvements are made. The remainder of the value is at the rate for the class as determined by the use of the property. 16-62 16-63 2007 % of Total 5.50% 19.66% 2008 % of Total 4.73% 7.52% 0.06% 7.46% 16.72% n/a 0.00% 0.00% 0.47% 0.08% 9.91% $9,594,861,519 n/a 264,198 246,432 45,070,586 7,888,196 950,749,698 5,334,745,214 55.60% 720,762,719 5,346,068 715,416,651 2,535,134,476 26.42% 453,661,230 2,081,473,246 21.69% Amount 2009 % of Total 5.03% 7.17% 0.08% 7.09% 2.77% n/a 0.00% 0.02% 0.40% 0.07% $9,860,980,900 n/a 325,645 1,490,562 39,097,114 7,292,679 1,000,332,932 10.14% 5,251,746,309 53.26% 706,961,181 7,482,674 699,478,507 2,853,734,478 28.94% 495,819,206 2,357,915,272 23.91% Amount Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. 2010 Amount % of Total 4.78% 6.86% 0.05% 6.81% 0.00% 0.00% 0.01% 0.41% 0.08% -5.26% $9,342,561,193 161,791 367,281 1,189,903 38,687,839 7,543,539 1,012,886,868 10.84% 4,968,230,234 53.18% 641,179,196 4,819,671 636,359,525 2,672,314,542 28.61% 446,279,772 2,226,034,770 23.83% Sources: Pima County Clerk of the Board of Supervisors, "Abstract of Values by Legislative Class" for all years. Percent Change From Previous Year n/a 0.00% 0.01% 0.35% 0.10% 9.70% $8,220,395,835 n/a 225,751 VIII. Historic Rental Residential IX. Possessory Interests 486,086 28,455,813 8,226,125 797,586,456 VII. Historic Commercial VI. Historic Owner Residential, Enterprise & Trade Zones V. Railroads IV. Residential, Renter Occupied III. Residential, Owner Occupied 4,410,687,100 53.66% 7.39% 607,253,557 All Class II Property 0.07% 5,765,884 II. P. Vacant Land / Agricultural P.P. 7.32% 601,487,673 2,367,474,947 28.79% 452,579,359 1,914,895,588 23.29% Amount II. R. Vacant Land / Agricultural R.E. All Class I Property I. 11, 13. Commercial & Telecommunications P.P. I. 8-12. Commercial R.P., Mines & Utilities Legislative Class SECONDARY NET ASSESSED VALUE BY CLASS FOR TAX YEARS 2007-2011 Pima County FY 2011/2012 Adopted Budget 2011 % of Total 4.44% 6.40% 0.04% 6.36% 0.00% 0.00% 0.01% 0.41% 0.09% -9.57% $8,448,281,586 149,675 255,301 975,258 34,541,059 7,283,931 924,625,750 10.94% 4,424,576,228 52.37% 541,178,834 3,661,192 537,517,642 2,514,695,550 29.76% 375,353,067 2,139,342,483 25.32% Amount 16-64 13.70% % of Total 5.29% 5.98% 0.07% 5.91% 12.05% n/a 0.00% 0.00% 0.34% 0.09% 9.79% $8,239,671,672 n/a 202,268 196,913 27,954,627 7,087,816 806,355,576 4,546,560,603 55.18% 493,054,678 6,118,012 486,936,666 2,358,259,191 28.62% 435,623,369 Amount 1,922,635,822 23.33% 20081 % of Total 4.74% 5.85% 0.05% 5.80% 0.00% 0.00% 0.00% 0.35% 0.07% 9.05% $8,985,711,830 51,408 236,929 156,244 31,055,866 6,282,822 909,875,313 10.13% 4,944,071,553 55.02% 525,778,451 4,134,626 521,643,825 2,568,203,244 28.58% 425,664,953 Amount 2,142,538,291 23.84% 20092 % of Total 5.13% 6.01% 0.08% 5.93% -0.51% n/a 0.00% 0.01% 0.36% 0.07% $8,939,647,260 n/a 312,502 1,158,716 31,910,628 6,415,290 964,357,366 10.79% 4,925,214,375 55.09% 536,958,672 7,311,425 529,647,247 2,473,319,711 27.67% 458,384,622 Amount 2,014,935,089 22.54% 20101 Sources: Pima County Clerk of the Board of Supervisors "Abstract by Legislative Class" for all years. Notes: 1 Values from the 2008, 2010 and 2011 Abstracts have been adjusted to the Net Assessed Values appearing on the Assessor's Levy Limit Calculation Worksheets for those years. 2 Values from the 2009 Abstract have been adjusted to the Net Assessed Value appearing on the May 6, 2009, Property Tax Oversight Commission Levy Limit Calculation Worksheet. Percent Change From Previous Year n/a 0.00% 0.00% 0.31% 0.10% 9.45% $7,353,331,088 n/a 198,493 VIII. Historic Rental Residential IX. Possessory Interests 318,730 22,745,061 7,539,464 694,636,372 VII. Historic Commercial VI. Historic Owner Residential, Enterprise & Trade Zones V. Railroads IV. Residential, Renter Occupied 5.83% 0.08% 5.75% 3,995,335,563 54.33% 428,485,565 5,746,900 II. P. Vacant Land / Agricultural P.P. III. Residential, Owner Occupied 6.12% 2,204,071,840 29.97% 449,896,362 422,738,665 All Class II Property % of Total Amount 1,754,175,478 23.85% II. R. Vacant Land / Agricultural R.E. All Class I Property I. 11, 13. Commercial & Telecommunications P.P. Legislative Class I. 8-12. Commercial R.P., Mines & Utilities 2007 PRIMARY NET ASSESSED VALUE FOR TAX YEARS 2007-2011 Pima County FY 2011/2012 Adopted Budget % of 4.44% 6.03% 0.05% 5.98% 0.00% 0.00% 0.01% 0.39% 0.08% -7.04% $8,310,120,212 180,841 261,359 961,109 31,994,108 6,586,474 914,191,660 11.00% 4,418,416,161 53.17% 500,836,030 3,850,650 496,985,380 2,436,692,470 29.32% 368,788,290 Total Amount 2,067,904,180 24.88% 20111 16-65 379,674 402,062 2008-09 2009-10 -87 -360 -622 -322 -291 -494 -987 -1,013 -1,023 -974 Tax Roll Corrections 401,975 379,314 361,913 329,918 301,836 280,678 259,583 240,403 227,454 213,668 Adjusted Levy (1) 384,983 363,624 348,741 318,520 292,019 271,841 250,929 231,619 218,192 204,424 Amount 95.8% 95.8% 96.2% 96.5% 96.7% 96.7% 96.3% 95.9% 95.5% 95.2% Percent of Original Levy Collected through June 30th End of Tax Fiscal Year(1) Amounts collected are on a cash basis rather than the modified accrual basis used in the financial statements. Source: Pima County Comprehensive Annual Financial Report, June 30, 2010. 362,535 281,172 2004-05 2007-08 260,570 2003-04 330,240 241,416 2002-03 2006-07 228,477 2001-02 302,127 214,642 2000-01 2005-06 Original Real Property Tax Levy Fiscal Year (in thousands) PROPERTY TAX LEVIES AND COLLECTIONS - 10 YEAR HISTORY Pima County FY 2011/2012 Adopted Budget 384,983 378,409 361,634 329,818 301,776 280,507 259,564 240,285 227,178 213,578 Amount 95.8% 99.8% 99.9% 100.0% 100.0% 99.9% 100.0% 100.0% 99.9% 100.0% Percent of Adjusted Levy Collected through June 30, 2010(1) 16-66 (3) (2) (1) 4.9328 4.9311 4.9297 4.8290 4.5985 4.3253 4.0374 4.0639 4.1063 4.2396 2002/03 2003/04 2004/05 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 0.2635 0.2635 0.2635 0.2935 0.3446 0.3746 0.3746 0.3546 0.3546 0.3546 0.3460 0.3100 0.2643 0.3393 0.3975 0.3675 0.2575 0.2124 0.2124 0.2124 County Free Library 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 State of Arizona 0.4259 0.3564 0.3306 0.0000 0.0000 0.0000 0.4358 0.4560 0.4717 0.4889 State Education Assistance 1.1094 1.0848 1.0770 1.1355 1.1845 1.2515 1.3114 1.3428 1.4884 1.5333 Junior College District 1.1621 0.9550 0.9344 0.9601 1.1321 1.2257 1.2364 1.1847 1.1569 1.1202 City of Tucson 2.6603 0.1999 0.2035 0.2143 0.2258 0.2383 0.2383 0.2383 0.2513 0.2706 City of South Tucson $4.34 per lot. 0.1000 0.1000 0.1000 0.1000 0.1000 0.1200 0.1200 0.1200 0.1200 0.1300 Central AZ Water Conservation District(3) Some rates apply to limited areas or base measures. The Regional Flood Control District property tax applies to real property and not personal property. Under the Central Arizona Water Conservation District is a Ground Water Replenishment District with a per Acre Foot Water Fee of $198.00 in fiscal year 2002/03, $199.00 in 2003/04, $208.00 in 2004/05, $226.00 in 2005/06, $251.00 in 2006/07, $265.00 in 2007/08, $305.00 in 2008/09, $333.00 in 2009/10, $377.00 in 2010/11, and $427.00 in 2011/12. Beginning with fiscal year 2011/12, the District also levies a Membership Dues Fee of Pima County Fiscal Year Regional Flood Control District(2) (Per $100 Net Assessed Value) PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS - 10 YEAR HISTORY(1) Pima County FY 2011/2012 Adopted Budget Pima County FY 2011/2012 Adopted Budget PIMA COUNTY POPULATION CITIES & TOWNS AND UNINCORPORATED AREAS: 2000 - 2010 Incorporated Towns & Cities Unincorporated Pima County Total Pima County Year Population Annual % Change Population Annual % Change Population Annual % Change 2000 542,924 -- 305,451 -- 848,375 -- 2001 553,466 1.94% 312,235 2.22% 865,701 2.04% 2002 563,953 1.89% 317,576 1.71% 881,530 1.83% 2003 576,879 2.29% 320,959 1.07% 897,838 1.85% 2004 587,368 1.82% 326,643 1.77% 914,011 1.80% 2005 603,877 2.81% 336,127 2.90% 940,004 2.84% 2006 614,871 1.82% 344,603 2.52% 959,474 2.07% 2007 625,861 1.79% 351,397 1.97% 977,258 1.85% 2008 630,301 0.71% 353,731 0.66% 984,032 0.69% 2009 630,024 -0.04% 354,250 0.15% 984,274 0.02% 2010 627,849 -0.35% 353,319 -0.26% 981,168 -0.32% Note: Population estimates as of July 1 for the indicated year. Source: Arizona Department of Administration, Office of Employment and Population Statistics. 16-67 Pima County FY 2011/2012 Adopted Budget POPULATION ESTIMATES & PROJECTIONS PIMA COUNTY COMPARED WITH ARIZONA, MARICOPA COUNTY AND OTHER COUNTIES FOR YEARS 2000 - 2010, 2020, 2030, 2040, and 2050 Arizona Pima County Maricopa County % of State Population % of State Other Counties Population % of State Year Population Population 2000 5,175,581 848,375 16.39% 3,092,927 59.76% 1,234,279 23.85% 2001 5,287,510 865,701 16.37% 3,173,219 60.01% 1,248,590 23.61% 2002 5,411,164 881,530 16.29% 3,261,203 60.27% 1,268,431 23.44% 2003 5,554,235 897,838 16.16% 3,353,875 60.38% 1,302,522 23.45% 2004 5,725,610 914,011 15.96% 3,466,592 60.55% 1,345,007 23.49% 2005 5,924,476 940,004 15.87% 3,577,074 60.38% 1,407,398 23.76% 2006 6,116,409 959,474 15.69% 3,663,915 59.90% 1,493,020 24.41% 2007 6,274,981 977,258 15.57% 3,753,413 59.82% 1,544,310 24.61% 2008 6,368,649 984,032 15.45% 3,808,829 59.81% 1,575,788 24.74% 2009 6,389,081 984,274 15.41% 3,821,136 59.81% 1,583,671 24.79% 2010 6,401,569 981,168 15.33% 3,824,058 59.74% 1,596,343 24.94% 2020 8,779,567 1,271,912 14.49% 5,276,074 60.09% 2,231,581 25.42% 2030 10,347,543 1,442,420 13.94% 6,207,980 59.99% 2,697,143 26.07% 2040 11,693,553 1,585,983 13.56% 7,009,664 59.94% 3,097,906 26.49% 2050 12,830,829 1,709,026 13.32% 7,661,423 59.71% 3,460,380 26.97% Note: Population as of July 1 for the year indicated. Source for July 1, 2000, to July 1, 2010, population estimates: Arizona Department of Administration, Office of Employment and Population Statistics. Source for July 1, 2020, to July 1, 2050, population projections: Arizona State and County Projections 2006-2055, Arizona Department of Economic Security, Research Administration, Population Statistics Unit, March 31, 2006. 16-68 16-69 865,701 881,530 897,838 914,011 940,004 959,474 977,258 984,032 984,274 981,168 Year 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 447,000 447,100 449,900 439,600 429,300 418,200 417,500 405,600 399,000 395,500 Total Employment 9.0% 8.8% 5.6% 3.6% 3.9% 4.5% 4.6% 5.3% 5.7% 4.3% Unemployment Rate 1,800 1,700 1,900 1,800 1,600 1,400 1,300 1,100 1,500 1,800 Natural Resources & Mining 14,900 16,600 22,800 26,500 27,900 25,700 24,000 22,900 22,500 22,700 Construction 24,000 25,100 27,200 27,500 28,100 28,300 28,400 28,600 30,500 33,000 Manufacturing POPULATION & EMPLOYMENT: 10-YEAR HISTORY PIMA COUNTY 234,400 239,300 249,800 251,700 245,700 234,200 226,400 216,800 213,400 213,100 Private Service Providers Sources: Calendar year employment and unemployment rate information from U.S. Department of Labor, Bureau of Labor Statistics. Population estimates from Arizona Department of Administration, Office of Employment and Population Statistics. Population as of July 1 Pima County FY 2011/2012 Adopted Budget 78,300 79,100 79,800 77,900 76,300 77,100 76,900 75,700 74,900 73,800 Government Services Pima County FY 2011/2012 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State & ZIP Code is Tucson, AZ 85701 unless otherwise noted. County Operator Telecommunications Device for the Hearing Impaired Superior Court Building Old Courthouse Administration Building Health & Welfare Building Legal Services Building Public Works Building Bank of America Building 740-8011 740-8093 110 W. Congress Street 115 N. Church Avenue 130 W. Congress Street 150 W. Congress Street 32 N. Stone Avenue 201 N. Stone Avenue 33 N. Stone Avenue County Administration Gwyn Hatcher Lionel Bittner Mike Hein 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 115 N. Church Ave, 3rd Fl 130 W. Congress St, 5th Fl 130 W. Congress St, 10th Fl 6550 S. Country Club Tucson, AZ 85756 130 W. Congress St, 10th Fl 2825 E. District St Tucson, AZ 85714 150 W. Congress St, 4th Fl 33 N Stone, 17th Fl 33 N. Stone, 14th Fl 740-8672 243-7580 798-0600 George Widugiris F. Ann Rodriguez Elizabeth Ford 130 W. Congress St, 3rd Fl 115 N. Church Ave, 1st Fl 115 N. Church Ave, 1st Fl 740-8161 740-4350 740-8775 Hank Atha 130 W. Congress St, 10th Fl 740-3992 Margaret Kish 2797 E. Ajo Way Tucson, AZ 85713 243-6745 Community Services, Employment & Training Art Eckstrom 2797 E. Ajo Way Tucson, AZ 85713 243-6741 Economic Development & Tourism Tom Moulton 33 N. Stone Ave, 7th Fl 243-7353 County Free Library Kino Sports Complex Nancy Ledeboer Chris Bartos 101 N. Stone Ave, 4th Fl 2500 E. Ajo Way Tucson, AZ 85713 130 W. Congress St, 4th Fl 594-5601 434-1301 2500 E. Ajo Way Tucson, AZ 85713 434-1301 Supervisor District 1 Supervisor District 2 Supervisor District 3 Supervisor District 4 Supervisor District 5 Assessor Clerk of the Board County Administrator Elections Ann Day Ramón Valadez Sharon Bronson Raymond Carroll Richard Elías Bill Staples Lori Godoshian C. H. Huckelberry Brad R. Nelson Finance & Risk Management Forensic Science Center Tom Burke Dr. Gregory Hess Human Resources Information Technology Office of Emergency Mgmt & Homeland Security Procurement Recorder Treasurer 740-2738 740-8126 740-8051 740-8094 740-8126 740-8172 740-8449 740-8751 351-6830 740-3030 243-8600 Community & Economic Development Community & Economic Development Admin Community Development & Neighborhood Conservation School Superintendent Dr. Linda Arzoumanian Stadium District Chris Bartos 16-70 740-8451 Pima County FY 2011/2012 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS Justice & Law Enforcement Clerk of the Superior Court Constables County Attorney Indigent Defense Indigent Defense Justice Court Ajo Patricia A. Noland Vince Roberts, Admin Constable Barbara LaWall Isabel Garcia, Legal Defender Robert Hirsch, Public Defender Judge Maria Alvillar Justice Court Green Valley Judge Gail Wight Justice Courts Tucson Presiding Judge Keith Bee Juvenile Court Presiding Judge Karen Adam Office of Court Appointed Counsel Public Fiduciary Sheriff Lindy Funkhouser Superior Court 110 W. Congress St, 1st Fl 32 N. Stone Ave, 1st Fl 32 N. Stone Ave, 14th Fl 32 N. Stone Ave, 8th Fl 33 N. Stone Ave, Ste 2100 111 La Mina Avenue, Ajo, AZ 85321 601 N. La Cañada Drive, Green Valley, AZ 85614 115 N. Church Ave 740-3201 740-5442 740-5622 740-5775 243-6800 387-7684 2225 E. Ajo Way, Tucson, AZ 85713 130 W. Congress St, 10th Fl 243-2262 Anita Royal Clarence W. Dupnik 32 N. Stone Ave. 4th Floor 1750 E. Benson Highway, Tucson, AZ 85714 Presiding Judge Sarah Simmons 110 W. Congress St, 4th Fl 648-0658 740-3505 740-8311 740-5471 741-4700 740-3932 Office of Medical & Health Services Health Sherry Daniels 3950 S. Country Club Rd, Ste 100 Tucson, AZ 85714 243-7704 Institutional Health Larry Kraus 3950 S. Country Club Rd, Ste 300 Tucson, AZ 85714 243-7838 Pima Health System & Services Honey Pivirotto 3950 S. Country Club Rd, Ste 400 Tucson, AZ 85714 243-7853 Mary Tyson 130 W. Congress, 9th Fl 243-4473 Public Works Capital Projects st Development Services Carmine DeBonis, Jr. 201 N. Stone Ave, 1 Fl 740-6506 Environmental Quality/ Solid Waste Management Ursula Kramer 33 N. Stone Ave, Ste 700 243-7454 Facilities Management Reid H. Spaulding 150 W. Congress St, 5th Fl 740-3104 Fleet Services Frank Samaniego 740-5920 Natural Resources, Parks & Recreation Office of Sustainability & Conservation Public Works Admin Rafael Payan Linda Mayro 1301 S. Mission Rd Tucson, AZ 85713 3500 W. River Rd Tucson, AZ 85741 201 N. Stone Ave, 6th Fl 740-6457 John Bernal 130 W. Congress St, 10th Fl 740-8480 Regional Flood Control District Regional Wastewater Reclamation Transportation rd 877-6262 Suzanne Shields 97 E Congress, 3 Fl 243-1881 Jackson Jenkins 201 N. Stone Ave, 8th Fl 740-6549 Priscilla Cornelio 201 N. Stone Ave, 4th Fl 740-6410 16-71 This page intentionally left blank. 16-72