Pima County Arizona Adopted Budget Fiscal Year 2010/2011 PIMA COUNTY, ARIZONA ADOPTED BUDGET FISCAL YEAR 2010/2011 RAMÓN VALADEZ, CHAIR District 2 SHARON BRONSON, VICE CHAIR RAYMOND CARROLL, MEMBER District 3 District 4 ANN DAY, MEMBER RICHARD ELÍAS, MEMBER District 1 District 5 Submitted by: C. H. HUCKELBERRY COUNTY ADMINISTRATOR Prepared by the Finance and Risk Management Department Thomas Burke, Director J. Thomas House, Budget Division Manager Robert W. Johnson, Budget Supervisor Cris Simon, Budget Supervisor BUDGET STAFF Bruce Basemann John Bruno Peggy Czapko Carey Dean Craig Horn John McGuire Melanie Parker Victor Rodriguez Margaret Rudd Stephanie Storch Bill Tisch Pima County FY2010/2011 Adopted Budget PREFACE The Fiscal Year 2010/2011 Adopted Budget publication was developed to serve the needs of an audience that ranges from the Board of Supervisors and County Administration to the County departments and the general public. Since the need for financial information and detail varies with each group, the budget is presented in different formats, with differing levels of detail. The Budget Issues section starts with a two-page brief that discusses the primary issues that the Board of Supervisors and County Administrator had to confront in developing the final budget. Since there are many who require more information on these considerations, the County Administrator’s Recommended Budget, Tentative Budget, and Final Budget memoranda are also included in this section. These memoranda not only serve the purpose of providing background information on the fiscal year 2010/11 budget process, they also provide permanent documentation of the issues, considerations, and financial planning that went into the budget development. Those individuals who are only interested in a broad-brush view of the budget may find all the information they require, by reviewing the Summary of All Activity by Fund (Schedule A) in the State Reports section of this publication. This schedule provides the total available resources and the total expenditures by fund. Since others require a more comprehensive review of the budget, the Budget Overview section includes a discussion of Pima County’s Financial Structure, as well as presentations of the expenditures, revenues, full time equivalents (positions with funded hours), and capital projects for fiscal year 2010/11. The Budget Planning Practices section details the financial policies and provides an overview of the goals that guide Pima County’s budget development process. The financial segment discusses the balanced budget requirement, taxes, the General Fund ending fund balance, accountability, and many other items that impact the budget development. The nonfinancial segment provides a general view of the nonfinancial and strategic planning goals and mission considerations that guide the departments. Finally, detailed information on the program budgets are presented in the Functional Areas section. The introductory information in each functional area provides the program and department totals for expenditures, revenues, and full time equivalents; while the function statements, goals and objectives, performance measures, and financial summaries are presented in the department budget segments. Executive Director The Governmental Finance Officers Association of the United States and Canada (GFOA) Presented an award of Distinguished Presentation to Pima County for its annual budget for the fiscal year beginning July 1, 2009. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operational guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. This page intentionally left blank. Pima County FY 2010/2011 Adopted Budget TABLE OF CONTENTS PIMA COUNTY CHARACTERISTICS Arizona & Pima County Maps................................................................................................ 1-1 Background Information ........................................................................................................ 1-2 Demographic Data................................................................................................................. 1-4 INTRODUCTION Organization .......................................................................................................................... 2-1 Services Provided.................................................................................................................. 2-2 The Budgetary Process ......................................................................................................... 2-3 Fund Composition............................................................................................................ 2-3 Basis of Presentation....................................................................................................... 2-3 Basis of Budgeting........................................................................................................... 2-3 Budgetary Control............................................................................................................ 2-3 Budget Amendments ....................................................................................................... 2-4 Budget Preparation and Approval.................................................................................... 2-4 LEGAL REQUIREMENTS County Spending Limitation................................................................................................... 3-1 Tentative Budget Preparation and Publication ...................................................................... 3-1 Final Budget Adoption ........................................................................................................... 3-2 Budget Revisions................................................................................................................... 3-2 Truth in Taxation.................................................................................................................... 3-2 Adoption of Tax Levy............................................................................................................. 3-3 Property Tax Levy Limitation ................................................................................................. 3-3 Pima County Budget Resolution............................................................................................ 3-7 County Free Library District Budget Resolution .................................................................... 3-8 Flood Control District Budget Resolution............................................................................... 3-9 Stadium District Budget Resolution ....................................................................................... 3-10 Levy of Taxes Resolution ...................................................................................................... 3-11 BUDGET ISSUES Issues Synopsis..................................................................................................................... 4-1 Recommended Budget Memorandum................................................................................... 4-3 Tentative Budget Memorandum ............................................................................................ 4-35 Adopted Budget Memorandum.............................................................................................. 4-39 Additional Adjustments to the Final Budget Adoption............................................................ 4-41 BUDGET OVERVIEW Summary of Overview ........................................................................................................... 5-1 Financial Structure................................................................................................................. 5-3 Consolidated Overview of County Budget by Fund............................................................... 5-7 Total County Budget by Source and Use .............................................................................. 5-8 Revenues & Expenditures for Fiscal Years 2008/2009 Through 2010/2011......................... 5-9 Budget in Brief 2010/2011 ..................................................................................................... 5-11 Full Time Equivalent Positions .............................................................................................. 5-16 Capital Improvement Program Overview............................................................................... 5-20 BUDGET PLANNING PRACTICES Financial Policies................................................................................................................... 6-1 Non Financial and Strategic Planning ................................................................................... 6-13 i Pima County FY 2010/2011 Adopted Budget STATE REPORTS Summary of Reports.............................................................................................................. 7-1 Summary Schedule of Estimated Revenues and Expenditures/Expenses ........................... 7-2 Summary of Tax Levy and Tax Rate Information .................................................................. 7-3 Summary by Fund Type of Revenues ................................................................................... 7-5 Summary by Fund Type of Other Financing Sources and Interfund Transfers ..................... 7-9 Summary by Department of Expenditures/Expenses Within Each Fund Type ..................... 7-12 Summary by Functional Area and Department of Expenditures/Expenses........................... 7-14 SUMMARY SCHEDULES Summary of Schedules ......................................................................................................... 8-1 Fiscal Years 2008/2009 - 2010/2011 Summary of Changes in Fund Balances ......................................................................... 8-2 Summary of Expenditures by Fund and Super Department ............................................ 8-5 Summary of Revenues by Fund and Category................................................................ 8-8 Summary of Expenditures by Functional Area and Super Department ........................... 8-12 Summary of Revenues by Functional Area and Super Department................................ 8-14 Summary of Expenditures by Fund and Object: Department .......................................... 8-16 Summary of Adopted Full Time Equivalent Positions...................................................... 8-20 Fiscal Year 2010/2011 Summary of Adopted Supplemental Packages ............................................................... 8-22 REVENUE SOURCES Purpose, Source List, and Dollar Summary .......................................................................... 9-1 General Fund ........................................................................................................................ 9-2 Capital Projects Fund ............................................................................................................ 9-4 Communications Fund........................................................................................................... 9-5 County Free Library............................................................................................................... 9-6 Debt Service .......................................................................................................................... 9-7 Development Services........................................................................................................... 9-8 Economic Development and Tourism.................................................................................... 9-9 Employment and Training...................................................................................................... 9-10 Environmental Quality ........................................................................................................... 9-11 Fleet Services........................................................................................................................ 9-12 Graphic Services Production ................................................................................................. 9-13 Improvement Districts............................................................................................................ 9-14 Other Special Revenue Funds .............................................................................................. 9-15 Parking Garages.................................................................................................................... 9-17 Pima Health System and Services ........................................................................................ 9-18 Public Health ......................................................................................................................... 9-19 Regional Flood Control District.............................................................................................. 9-20 Regional Wastewater Reclamation ....................................................................................... 9-21 Risk Management.................................................................................................................. 9-22 Solid Waste Management ..................................................................................................... 9-23 Stadium District ..................................................................................................................... 9-24 Transportation ....................................................................................................................... 9-25 Summary of Revenue Changes by Fund, Department, and Category .................................. 9-27 ii Pima County FY 2010/2011 Adopted Budget FUNCTIONAL AREAS BY PROGRAM County Administration Summary of Expenditures by Fund: Program ....................................................................... 10-1 Summary of Revenues by Fund: Program ............................................................................ 10-3 Summary of Full Time Equivalents: Program ........................................................................ 10-5 Assessor................................................................................................................................ 10-7 Board of Supervisors ............................................................................................................. 10-11 Clerk of the Board.................................................................................................................. 10-15 County Administrator ............................................................................................................. 10-19 Elections ................................................................................................................................ 10-23 Finance & Risk Management ................................................................................................ 10-27 Forensic Science Center ....................................................................................................... 10-41 Human Resources................................................................................................................. 10-45 Information Technology ......................................................................................................... 10-51 Non Departmental ................................................................................................................. 10-57 Procurement .......................................................................................................................... 10-67 Recorder................................................................................................................................ 10-75 Treasurer ............................................................................................................................... 10-81 Community & Economic Development Summary of Expenditures by Fund: Program ....................................................................... 11-1 Summary of Revenues by Fund: Program ............................................................................ 11-2 Summary of Full Time Equivalents: Program ........................................................................ 11-3 Community & Economic Development Administration .......................................................... 11-5 Community Development & Neighborhood Conservation ..................................................... 11-9 Community Development & Neighborhood Conservation Outside Agencies .................. 11-22 Community Services, Employment & Training ...................................................................... 11-25 County Free Library............................................................................................................... 11-33 Economic Development & Tourism ....................................................................................... 11-39 Kino Sports Complex............................................................................................................. 11-43 School Superintendent .......................................................................................................... 11-49 Stadium District ..................................................................................................................... 11-57 Justice & Law Enforcement Summary of Expenditures by Fund: Program ....................................................................... 12-1 Summary of Revenues by Fund: Program ............................................................................ 12-3 Summary of Full Time Equivalents: Program ........................................................................ 12-5 Clerk of the Superior Court.................................................................................................... 12-7 Constables............................................................................................................................. 12-19 County Attorney..................................................................................................................... 12-23 Indigent Defense ................................................................................................................... 12-33 Justice Court Ajo ................................................................................................................... 12-37 Justice Court Green Valley.................................................................................................... 12-43 Justice Courts Tucson ........................................................................................................... 12-47 Juvenile Court........................................................................................................................ 12-53 Office of Court Appointed Counsel ........................................................................................ 12-63 Public Fiduciary ..................................................................................................................... 12-69 Sheriff .................................................................................................................................... 12-73 Superior Court ....................................................................................................................... 12-85 iii Pima County FY 2010/2011 Adopted Budget Medical Services Summary of Expenditures by Fund: Program ....................................................................... 13-1 Summary of Revenues by Fund: Program ............................................................................ 13-2 Summary of Full Time Equivalents: Program ........................................................................ 13-3 Institutional Health ................................................................................................................. 13-5 Office of Emergency Management & Homeland Security ..................................................... 13-11 Pima Health System & Services............................................................................................ 13-15 Public Health ......................................................................................................................... 13-23 Public Works Summary of Expenditures by Fund: Program ....................................................................... 14-1 Summary of Revenues by Fund: Program ............................................................................ 14-3 Summary of Full Time Equivalents: Program ........................................................................ 14-5 Capital Projects ..................................................................................................................... 14-7 Capital Projects List ......................................................................................................... 14-10 Development Services........................................................................................................... 14-17 Environmental Quality ........................................................................................................... 14-25 Facilities Management........................................................................................................... 14-33 Fleet Services........................................................................................................................ 14-41 Graphic Services ................................................................................................................... 14-49 Natural Resources, Parks & Recreation................................................................................ 14-53 Public Works Administration.................................................................................................. 14-63 Regional Flood Control District.............................................................................................. 14-69 Regional Wastewater Reclamation ....................................................................................... 14-77 Solid Waste Management ..................................................................................................... 14-83 Transportation ....................................................................................................................... 14-89 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program Summary .............................................................................. 15-1 Impact of Capital Improvement Projects on O & M and Revenue ......................................... 15-6 Summary of Active Capital Improvement Projects ................................................................ 15-8 Major Capital Improvement Program Projects....................................................................... 15-15 SUPPLEMENTAL INFORMATION Supplemental Information Summary ..................................................................................... 16-1 Glossary of Terms and Acronyms ......................................................................................... 16-2 Super Department Listing...................................................................................................... 16-24 Pima County Budget Policies ................................................................................................ 16-29 Pima County Debt Policies and Practices ............................................................................. 16-39 Bonding Disclosure, Accountability And Implementation ...................................................... 16-43 Long Term Debt Service Schedules...................................................................................... 16-50 Valuation Of Property For Taxing Purposes In Arizona......................................................... 16-59 Components of Arizona’s Property Tax System.................................................................... 16-60 Full Cash Values By Class: 2006 - 2010 ............................................................................... 16-61 Limited Values By Class: 2006 - 2010................................................................................... 16-62 Assessment Ratios By Class: 2006 - 2010 ........................................................................... 16-63 Secondary Net Assessed Values By Class: 2006 - 2010...................................................... 16-64 Primary Net Assessed Values By Class: 2006 - 2010........................................................... 16-65 Property Tax Levies And Collections - Ten Year History ...................................................... 16-66 Property Tax Rates-Direct and Overlapping Governments-Ten Year History ....................... 16-67 Pima County Population, Cities & Towns, and Unincorporated Areas: 1996 - 2009 ............. 16-68 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2009, 2010, 2020, 2030, 2040, 2050 ................................. 16-69 Population & Employment - Ten Year History ....................................................................... 16-70 Addresses & Telephone Numbers......................................................................................... 16-71 iv Map provided by: Pima Association of Governments 1-1 Pima County FY 2010/2011 Adopted Budget PIMA COUNTY CHARACTERISTICS Pima County, the second largest of the four original counties, was created in 1864 and included nearly all of the southern Arizona area acquired from Mexico by the Gadsden Purchase. Settlement of the region by Europeans goes back to the 1690s with the arrival of Spanish settlers who encountered Native Americans already living in the area. During the first half of the 18th century, silver and gold were discovered and prospectors from Mexico swarmed into the region. The latter part of the 18th century saw expansion of mining and ranching in Pima County and an increase in population, despite ongoing threats from raiding Apaches. The Royal Presidio of San Augustin del Tucson was completed by 1781, and it remained the northernmost outpost of Mexico until the arrival of American soldiers in 1856. From a population of 395 in 1820, Tucson has grown to be the second largest city in Arizona. It has always served as the Pima County seat and was the Arizona territorial capital from 1867 to 1877. Tucson is home to the University of Arizona and many historical and cultural attractions. Just south of Tucson is the Mission San Xavier del Bac, founded in 1697 by Father Kino. The mission is still in use today. Within Pima County are two cactus forests, Saguaro National Park in the eastern portion and Organ Pipe Cactus National Monument in the western portion. Although greatly reduced from its original size, Pima County still covers 9,188.83 square miles. It ranges in elevation from 1,200 feet to the 9,185-foot peak of Mount Lemmon. Together, the San Xavier, Pascua Yaqui and Tohono O’odham reservations cover 42.1 percent of Pima County’s 5.88 million acres. Lands held in trust for the state’s schools comprise another 14.7 percent of the County’s land ownership, and 27.9 percent is held by Federal agencies as wildlife refuges, national forests, national parks and mounuments. Military reserves and bases occupy 1.2 percent, and local government holdings, used for parks and recreation, account for 0.2 percent. Privately owned lands comprise 13.9 percent of the County’s total acreage. Pima County has an Enterprise Zone, covering much of metropolitan Tucson and the unincorporated areas to the west and southwest of Tucson, and a foreign trade zone encompassing 468 acres on six sites in the metropolitan Tucson area. South Tucson and portions of the City of Tucson are located within an Empowerment Zone. Tax credits or other incentives to reduce operating costs are available for businesses locating within each of these zones. CLIMATE CHARACTERISTICS Daily Max Temperature1 Daily Min Temperature1 Average Precipitation1 Possible Sunshine2 Relative Humidity2 Average Wind Speed1 1 2 Month with Highest Average June (100.2º) July (73.4º) August (2.30") June (93%) December (48.5%) April (8.9 mph) Month with Lowest Average January (64.5º) January (38.9º) May/June (0.24") July (78%) June (23.0%) December (7.8 mph) Annual Average 82.5º 54.8º Total Rainfall 12.17" 85% 39.0% 8.3 mph Source: National Climate Data Center 1971-2000 Monthly Normals and 57-year wind speed through 2002. Source: Western Regional Climate Center. 1-2 Pima County FY 2010/2011 Adopted Budget TRANSPORTATION FACILITIES Access to Pima County is provided by interstate and state highways, airlines, and railroads. City and County maintained roadways provide the intracounty transportation network for motor vehicles, along with bus services by the City of Tucson in the metropolitan Tucson area and Regional Transportation Authority funded transit services in many rural areas of the County. Interstate 10 passes through eastern Pima County, connecting Tucson and the surrounding area with Phoenix and cities farther west such as Los Angeles. Interstate 10 connects with Interstate 8 in central Pinal County, providing Pima County with good highway access to Yuma and San Diego. To the east, Interstate 10 connects the area with New Mexico and other points in the southern and southeastern United States. Interstate 19 comes from Nogales and the border with Mexico and ends where it connects with Interstate 10 in Tucson. There are many state routes passing through the County. State Route 77 in eastern Pima County leads north from Tucson and connects this part of the County with Globe, Miami, and the White Mountains of east-central Arizona. State Route 86 connects the more populated eastern part of the County with Tohono O’odham Nation lands in the center of the County and with Ajo in the western portion of the County. State Route 86 ends in the community of Why, where it meets State Route 85. State Route 85 goes south from this point to the Mexican border at Lukeville and connects with Mexico Highway 8, leading to the town of Rocky Point on the Gulf of California. State Route 85 goes north from Why to Ajo and on to Interstate 8 near the Maricopa County community of Gila Bend. Less traveled state routes also lead to other towns in southern Pima County. City and County roadways provide the remainder of the road network in the County. Pima County provides the road network for all of the unincorporated areas of the County, and the cities generally provide the road network within their boundaries. Eastern Pima County is served by Amtrak for passenger service and the Union Pacific Railroad for freight service. The main rail line runs through Tucson and connects the area with Los Angeles to the west and points to the east such as Houston and New Orleans. There also is a spur line which connects the main rail line with Nogales and the Mexican border to the south. Pima County has several small airports, an international airport and an Air Force base. The international airport, located on the south side of Tucson, serves as the major air terminal for southeastern Arizona. Eight airlines provide air service to Arizona cities and other states for 3.6 million annual departures/arrivals. Six smaller facilities in the County provide a variety of general aviation services. Davis-Monthan Air Force Base accommodates military aircraft and is not open to public use without permission from the Department of Defense. Source: Pima County Budget Division. TAX CHARACTERISTICS CORPORATE INCOME TAX Corporate income tax in Arizona is 6.968 percent of taxable income. The minimum Arizona corporate income tax is $50. SALES TAX Arizona has a general sales tax rate of 6.6 percent. South Tucson has a general sales tax of 2.5 percent and Marana, Oro Valley, Sahuarita, and Tucson have 2 percent tax rates. The Regional Transportation Authority has a 0.5 percent sales tax for transportation and mass transit improvements in the metropolitan area of eastern Pima County. 1-3 Pima County FY 2010/2011 Adopted Budget PAYROLL TAX Payroll taxes for employers and employees in Arizona are paid when federal filings are made. Employees select a state income tax withholding rate between 1.3 and 5.1 percent of their gross taxable wages, net of pre-tax deductions such as health insurance premiums. Employers must pay an unemployment insurance premium that ranges from .02 percent to 5.9 percent on the first $7,000 of wages for each employee during the calendar year. Employers may also be subject to a 0.10% job training tax. PROPERTY TAX For details regarding property taxes, please see the various tax schedules in the Supplemental Information section. POPULATION CHARACTERISTICS Population increased 140 percent between 1970 and 2000. Shown below are historical census population statistics for the County, unincorporated areas of the County, and the state of Arizona. POPULATION Pima County - Total Unincorporated Pima County Arizona 1970 351,667 82,514 1,775,399 1980 531,443 191,189 2,716,546 1990 666,880 245,219 3,665,228 2000 843,746 305,059 5,130,632 Source: U.S. Bureau of Census, Arizona Department of Economic Security. (Census on April 1 of each year.) POPULATION GROWTH RATES Average Annual Compounded Rate of Change 1970 - 1980 4.2% 8.8% 4.3% Pima County - Total Unincorporated Pima County Arizona 1980 - 1990 2.3% 2.5% 3.0% Source: Pima County Budget Division. AGE DISTRIBUTION 2000 Census 35.00% 30.00% 25.00% 20.00% 15.00% 10.00% 5.00% 0.00% 0 -14 United States 15 - 24 25 - 44 Arizona Source: Bureau of the Census, 2000 Census. 1-4 45 - 65 65 + Pima County 1990 - 2000 2.4% 2.2% 3.4% Pima County FY 2010/2011 Adopted Budget POPULATION DIVERSITY Racial Mix White & Hispanic/Latino (PERCENT OF TOTAL POPULATION, 2000) Native Hawaiian 0.1% Asian 2.1% (PERCENT OF TOTAL WHITE POPULATION, 2000) African American 3.0% 2+ races 3.2% Not Identified 9.2% American Indian 3.2% Hispanic or Latino 29.3% White alone 61.5% Other races 13.3% White 75.1% Source: Bureau of the Census, 2000 Census. Source: Bureau of the Census, 2000 Census. EMPLOYMENT CHARACTERISTICS UNEMPLOYMENT RATES Pima County Arizona United States 2004 2005 2006 2007 2008 2009 4.6% 5.0% 5.5% 4.5% 4.7% 5.1% 4.0% 4.2% 4.6% 3.8% 3.9% 4.6% 5.6% 5.9% 5.8% 8.3% 9.1% 9.3% Source: U.S. Department of Labor, Bureau of Labor Statistics. EMPLOYMENT BY INDUSTRY Percent of Non-Farm Employment, 2009 Natural Resources Construction & Mining 4.5% 0.5% Government Manufacturing 21.8% 6.9% Trade, Transport. & Utilities 16.1% Other Services 4.1% Information Services 1.3% Leis ure & Hospitality 10.7% Financial Activities 4.8% Education & Health Services 16.2% Professional & Business Services 13.1% Source: U.S. Department of Labor, Bureau of Labor Statistics. 1-5 Pima County FY 2010/2011 Adopted Budget MAJOR EMPLOYERS (Employers with 2,000 or more employees) Employer Employment Sector Raytheon Missile Systems University of Arizona State of Arizona 1 Pima County Davis-Monthan Air Force Base Wal-Mart Stores Inc. Tucson Unified School District 1 City of Tucson Carondelet Health Network Tohono O'odham Nation Freeport-McMoRan Copper & Gold Inc. University Medical Center Corp. United States Border Patrol Fry's Food Stores TMC HealthCare Citi Pima Community College University Physicians Healthcare Asarco LLC Sunnyside Unified School District Southern Arizona VA Health Care System Amphitheater Unified School District Manufacturing Government (College Ed.) Government Government Government Trade (Retail) Government (K-12 Ed.) Government Services (Health) Government Mining Services (Health) Government Trade (Grocery) Services (Health) Services (Financial) Government (College Ed.) Services (Health) Mining Government (K-12 Ed.) Government (Health) Government (K-12 Ed.) Employees 2008 2009 11,539 12,140 10,575 10,363 9,329 8,708 8,113 7,838 7,509 7,755 6,715 7,192 7,227 7,012 6,028 5,628 4,570 4,566 4,553 4,353 5,987 3,997 3,552 3,542 3,468 3,530 2,668 3,109 3,184 3,050 2,400 2,500 2,299 2,309 2,039 2,219 2,575 2,125 2,358 2,120 2,026 2,117 2,096 1,965 Source: The Star 200 Directory, published by The Arizona Daily Star (April 11, 2010) and Pima County Budget Division. 1 Budgeted full-time equivalents reported for fiscal years 2008/09 and 2009/10. MAJOR MANUFACTURERS (Manufacturers with 400 or more employees) Company Type of Business Raytheon Missile Systems IBM Ventana Medical Systems Inc. Honeywell Aerospace Bombardier Aerospace Missile Manufacturing Computer Systems Medical Equipment & Supplies Aircraft Electronic Systems Aircraft Maintenance Source: The Star 200 Directory, published by The Arizona Daily Star (April 11, 2010). 1-6 Employees 2008 2009 11,539 12,140 1,432 1,400 788 965 754 695 591 591 Pima County FY 2010/2011 Adopted Budget EMPLOYMENT BY INDUSTRY based on North American Industry Classification System (NAICS) Industry Trade, Transportation & Utilities Educational & Health Services Professional & Business Services Leisure & Hospitality Manufacturing Construction Financial Activities Information Services Natural Resources & Mining Other Services Government Total Non-Farm Employment 2004 57,900 47,800 43,400 39,100 28,400 24,000 15,900 7,600 1,300 14,700 76,900 357,100 2005 59,600 50,500 45,900 39,800 28,300 25,700 16,500 7,200 1,400 14,700 77,100 366,700 2006 62,700 52,600 49,700 40,600 28,100 27,900 17,600 6,800 1,600 15,800 76,300 379,600 2007 64,300 54,700 52,600 40,200 27,500 26,500 18,200 5,900 1,800 15,800 77,900 385,300 2008 62,700 57,100 51,400 40,400 27,200 22,800 17,200 5,300 1,900 15,700 79,800 381,500 2009 58,200 58,600 47,300 38,700 25,100 16,500 17,400 4,800 1,700 14,700 78,900 361,900 Source: U.S. Department of Labor, Bureau of Labor Statistics. Sum by industry may not add to total because industry employment is rounded to nearest 100 employees. EMPLOYMENT BY OCCUPATION, 2009 Occupations Office and Administrative Support Occupations Sales and Related Occupations Occupations Food Preparation and Serving Related Occupations Education Training and Library Occupations Healthcare Practitioner and Technical Occupations Construction and Extraction Occupations Management Occupations Transportation and Material Moving Occupations Production Occupations Business and Financial Operations Occupations Healthcare Support Occupations Installation Maintenance and Repair Occupations Building and Grounds Cleaning and Maintenance Occupations Protective Service Occupations Architecture and Engineering Occupations Computer and Mathematical Science Occupations Personal Care and Service Occupations Community and Social Services Occupations Life Physical and Social Science Occupations Arts Design Entertainment Sports and Media Occupations Legal Occupations Farming Fishing and Forestry Occupations Percent of Total 17.7% 9.5% 9.3% 6.8% 6.3% 4.9% 4.9% 4.7% 4.2% 4.1% 4.1% 3.9% 3.4% 3.0% 2.7% 2.6% 2.5% 1.9% 1.4% 1.2% 0.8% 0.1% Source: U.S. Department of Labor, Bureau of Labor Statistics, May 2009. NEW COMPANIES IN PIMA COUNTY (New company announcements in 2009 and 2010) Company Name Bell Independent Power Corp. Burlington Coat Factory CyraCom EDG Fuels Language Line Services Staples Product or Service Solar Thermal Power Plant Retail – Apparel Remote Language Translation Services Biodiesel Fuel Refining Remote Language Translation Services Retail – Office Supply # of Jobs 75 70 200 19 200 40 Sources: Univ. of Arizona Economic & Business Research Center & Tucson Regional Economic Opportunities, Inc. 1-7 Pima County FY 2010/2011 Adopted Budget CONSTRUCTION ACTIVITY PIMA COUNTY: VALUE OF TOTAL BUILDING PERMITS $3,000 Permitted Construction Value in Millions of Dollars $2,500 $2,000 $1,500 $1,000 $500 $0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Source: Arizona Real Estate Center, W.P. Carey School of Business, Arizona State University. RETAIL SALES PIMA COUNTY RETAIL SALES (not including food sales) $9,000 Retail Sales in Millions of Dollars $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Source: Arizona Department of Revenue & Pima County Budget Division. 1-8 Pima County FY 2010/2011 Adopted Budget INTRODUCTION ORGANIZATION The governmental and administrative affairs of Pima County are directed by a five-member Board of Supervisors with each member elected from a designated district to serve a four-year term. The chairperson is selected by the Board from among its members. Other elected officials, often referred to as constitutional officers, are the Assessor, Clerk of the Superior Court, the Constables, County Attorney, Recorder, School Superintendent, Sheriff, and Treasurer. Presiding judges are appointed from elected members of the judicial bench. REPORTING RELATIONSHIPS Because of Arizona’s constitutional provisions and the requirements promulgated by Arizona Revised Statutes, the government of Pima County is organized to have a direct and indirect relationship with the Board of Supervisors. The Board of Supervisors has direct control over the County’s general government functions; community services; indigent defense; medical, health, and welfare services; and public works functions. These broad functions include the County’s internal governmental administrative/management activities; maintenance and construction of the County’s sewerage and sanitation infrastructures; County streets, roads, and bridges which comprise the County’s transportation infrastructure; natural resources, parks, community centers, recreational facilities, and libraries; and numerous clinics. Indirect relationships are maintained with the elected officials. BOARD OF SUPERVISORS The Pima County Board of Supervisors is responsible for establishing the policies of the County that provide direction for the various departments and for appointing a County Administrator. The Board has the legal authority and responsibility to establish spending limits and approve the budgets of all County departments, including those of the elected officials. The Board also sets the amount of taxes to be levied in the County. The members of the Board of Supervisors also sit as the Board on other boards, commissions, and/or committees such as the Corrections Officer Retirement Board, Board of Health, Metropolitan Tucson Convention and Visitors Bureau, Public Safety Retirement Board, Stadium District Board, TucsonPima Arts Council, and various Improvement Districts. The Board of Supervisors is also the statutory commission for the Tucson Airport Area Enterprise Zone and is the incorporator of the Pima County, Arizona Municipal Property Corporation. COUNTY ADMINISTRATOR Pima County’s chief appointed official is the County Administrator who serves at the pleasure of the Board of Supervisors. The County Administrator reports directly to the Board. With the exception of certain duties of elected officials’ departments, the County Administrator has direct responsibility for the oversight and operation of all County government functions in the areas of County Administration, Community & Economic Development, Justice & Law Enforcement, Office of Medical & Health Services, and Public Works. The County Administrator implements Board policy and has the responsibility for developing the annual County budget and submitting a recommended budget to the Board of Supervisors for their consideration. Subsequent to public hearings and Board approval, the County Administrator also compiles and publishes the Adopted Budget. 2-1 Pima County FY 2010/2011 Adopted Budget SERVICES PROVIDED Pima County offers a wide variety of governmental services that are organized into the following five functional areas: COUNTY ADMINISTRATION County Administration primarily provides internal administrative and support services to County departments directly serving the public. The departments comprising this function include the Assessor, Board of Supervisors, Clerk of the Board, Communications (a subordinate department under Information Technology), County Administrator, Elections, Finance & Risk Management, Forensic Science Center, Human Resources, Information Technology, Non Departmental, Procurement, Recorder, and the Treasurer. COMMUNITY & ECONOMIC DEVELOPMENT Community & Economic Development provides educational, cultural, social, economic development, and recreational programs to the public. The departments in this functional area are Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library; Economic Development & Tourism; Kino Sports Complex; School Superintendent; and the Stadium District. JUSTICE & LAW ENFORCEMENT Justice & Law Enforcement provides public safety, felony and misdemeanor investigation, and prosecution services for victims, witnesses, and those needing fiduciary assistance. Services are also provided in the areas of indigent defense, civil representation, correctional housing, and juvenile detention. Judicial services include jury selection, adjudication of trials, sentencing, and probation supervision. The child support services include Title IV-D and non-Title IV-D administrative functions such as maintaining child support, spousal maintenance, and special paternity case information; processing court orders; preparing and serving wage assignments; and receiving and processing court ordered payments. The departments within this area are the Clerk of the Superior Court, Constables, County Attorney, Indigent Defense, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, and Superior Court. OFFICE OF MEDICAL & HEALTH SERVICES The Office of Medical & Health Services provides patient medical services, emergency preparedness and response, various public health and animal control services, and medical assistance to indigents. The component departments are Institutional Health; Office of Emergency Management & Homeland Security; Pima Health System & Services; and Public Health. These departments comprise the major portion of the Pima County Integrated Health Care System, a diverse set of payer and provider operations for which the Department of Institutional Health serves as the administrative oversight structure. PUBLIC WORKS Public Works provides construction, operations, and maintenance services related to the County infrastructure and related planning and environmental issues. The departments within this area are Capital Projects; Development Services; Environmental Quality; Facilities Management; Fleet Services; Graphic Services; Natural Resources, Parks & Recreation; Public Works Administration; Regional Flood Control District; Regional Wastewater Reclamation; Solid Waste Management; and Transportation. 2-2 Pima County FY 2010/2011 Adopted Budget THE BUDGETARY PROCESS FUND COMPOSITION The County adopts budgets for all governmental and enterprise funds. The internal service funds, Communications, Fleet Services, Graphic Services, and Risk Management, are described in the budget document, but are not included in the total amount budgeted. To do so would duplicate the revenues and expenditures of the internal service funds in the budget as a whole. BASIS OF PRESENTATION As in prior years, departments are budgeted on a cost center/account line item basis. Fiscal year 1998/1999 was the first year the budget presentation included and emphasized the programmatic components of County services. Accordingly, the fiscal year 2010/2011 budget shows the costs and funding associated with programs, regardless of the funding source. BASIS OF BUDGETING The budgets of the governmental funds are presented on a modified accrual basis. The basis of the modified accrual methodology refers to how expenditures and revenues are projected and recognized. Under this methodology, revenues are recognized when they are measurable and available to finance current expenditures. Expenditures, on the other hand, are generally recognized when incurred. Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June) if the due date falls early in the next fiscal year. The budgets of the proprietary funds are presented using the accrual basis. Under this methodology, revenues are recognized when they are earned, and expenses are recognized when they are incurred. Under the basis of budgeting for capital leases, the acquisition costs and corresponding proceeds of the capital lease agreement are recorded. Only the principal and interest payments applicable to the budget period are reflected in the budget document. Note that under the requirements of the Government Accounting Standards Board Statement No. 34 (GASB 34), Countywide audited financial statements are now produced on a full accrual basis. However, GASB 34 also requires that supplemental financial statements be produced that will serve as a crosswalk between the accounting basis of the audited financial statements and the budget. BUDGETARY CONTROL The County’s adopted budget serves as a legal operating plan for the fiscal year. While its primary function is to provide a planning and allocation tool, it also serves management by providing the basis for measuring performance during the year. The adopted budget has two levels of budgetary constraints: 1) within the General Fund, expenditures may not legally exceed appropriations at the department level and 2) within each Special Revenue Fund department, Capital Projects, Debt Service, and the Enterprise Fund, expenditures may not legally exceed the level of the total funding source. It should be noted that while budget limitations are based upon expenditures, emphasis is given in the budget documents to Net Fund Impact (NFI) for governmental funds and Net Assets Impact (NAI) for proprietary funds. NFI and NAI show the difference between total revenues and total expenditures for the fiscal year, plus or minus net operating transfers and other financing sources, when appropriate. These concepts provide a clearer picture of how dollars are allocated, rather than emphasizing expenditures alone. For example, it is possible that a department could remain within its expenditure budget while, at the same time, fail to generate its corresponding budgeted revenues. In such an instance, more dollars would be required to meet the departmental and/or programmatic objectives than noted solely by the spending ceilings granted by the Board of Supervisors. 2-3 Pima County FY 2010/2011 Adopted Budget To monitor compliance with these budgetary constraints, on a monthly basis, both revenue and expenditure projections are prepared by the departments and compiled by the Budget Division. Variances between these projections and the full year appropriations are reported to the County Administrator and the Board of Supervisors. These analyses provide not only a mechanism for monitoring performance, but also for adjusting (when necessary) departmental operating plans and resource utilization. BUDGET AMENDMENTS While state statutes prohibit the County from exceeding the final adopted budget amount, the budget is still just a planning document, and as such remains sufficiently flexible to accommodate changes that may occur during the fiscal year. There are two categories of change that may be required to the adopted budget: 1) those affecting line items within a single department and 2) those requiring a transfer between departments or funds. In the first instance, departments retain the authority to modify line item amounts within their own budgets, provided the total program budgeted amount remains unchanged. In the second instance, the County Administrator has the authority to evaluate departmental requests for changes between departments and make recommendations for approval to the Board of Supervisors. Should the County Administrator recommend the change to the Board of Supervisors, the recommendation will be considered at a regularly scheduled, open meeting of the Board. BUDGET PREPARATION AND APPROVAL The budget of Pima County is comprised of two components: 1) departmental operating budgets, and 2) the Capital Improvement Budget. Departmental Operating Budgets All departments within each functional area, except those scheduled to develop zero base budgets, are required to prepare their next year’s budget requests using a target-based budgeting approach. Under this approach, base budgets are developed wherein revenues are assumed to be identical with those of the prior year, unless new revenues are clearly identified. Additionally, expenditures are assumed identical to those of the prior year after adjusting for such items as: 1) Board of Supervisors’ approved programs, 2) changes in employee benefits, 3) Internal Service Fund charges, 4) one-time expenses, 5) annualized cost of prior year positions, 6) annualized costs associated with ongoing programs, and 7) annualized cost of prior year employee compensation. In keeping with the target-based model, departments may also submit requests for supplemental funding, if they believe their base budget requests are too low to fund all programmatic needs. These supplemental requests must detail all needed support, including personal services, supplies and services, and capital. Supplemental requests must also identify the requested funding source. Additionally, supplemental requests must be prioritized for the department as a whole, and include an impact statement (should supplemental funding be denied) detailing the opportunity lost, mandate not met, measurement of services not provided, or outcome not achieved. After these departmental budget requests are prepared, they are verified, corrected as necessary, and consolidated by the Budget Division for presentation to the County Administrator. The County Administrator then reviews and recommends base and supplemental requests to the Board of Supervisors (usually in the month of April or May). Following receipt and public discussion of this Recommended Budget, the Board of Supervisors, on or before the third Monday in July, adopts a Tentative Budget which sets a ceiling on expenditures that may be incurred for the County as a whole. The final step in the process is a public hearing and special Board meeting, where the Final Budget is adopted as required by Arizona Revised Statutes. Unless the budget process is accelerated, this special meeting is customarily held on the second Monday in August, for the adoption of the budget covering the fiscal year that began July 1. 2-4 Pima County FY 2010/2011 Adopted Budget Capital Improvement Budget On an annual basis, the County Administrator’s office prepares a five-year Capital Improvement Plan (CIP) and a one-year Capital Improvement Budget (CIB). A summary of capital improvement projects for fiscal year 2010/11-2014/15 and beyond is provided in the Capital Improvement Program section, and a capital improvement program overview is provided in the Budget Overview section. Preparation and Approval Timetable A timetable for the budget preparation and approval processes for fiscal year 2010/11 is provided below. October 1, 2009 Financial Planning System (the budget system), released for early budgeting, year end projections and zero based budgeting October 5-6 and November 2-3, 2009 Budget training for department representatives November 2, 2009 Base target budgets, assumptions, and other information are distributed to departments November 2, 2009 Budget Guide and FPS Users Manual posted on the County website December 15, 2009 Initial General Government Revenue Forecast February 9, 2010 Budgets due to the Budget Division from departments February 18, 2010 County Administrator department meetings regarding CIP budgets March 15 – 19, 2010 County Administrator meets with department directors and managers March 22 – April 22, 2010 County Administrator gives direction to the Budget Division April 30, 2010 County Administrator submits Recommended Budget to the Board May 4, 2010 General Fund department carry forward requests due May 18, 2010 Board of Supervisors Recommended Budget public hearings May 19, 2010 Board of Supervisors Tentative Budget adoption June 15, 2010 Board of Supervisors Final Budget adoption August 16, 2010 Board of Supervisors adoption of the Levy of Taxes 2-5 PIMA COUNTY ORGANIZATIONAL CHART RESIDENTS OF PIMA COUNTY Elected Officials Elected Officials BOARD OF SUPERVISORS ASSESSOR RECORDER CLERK OF THE SUPERIOR COURT CLERK OF THE BOARD SCHOOL SUPERINTENDENT CONSTABLES COUNTY ADMINISTRATOR SHERIFF COUNTY ATTORNEY JUSTICE COURTS SUPERIOR COURT JUVENILE COURT TREASURER ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT 2-6 OFFICE of MEDICAL & HEALTH SERVICES PUBLIC WORKS Pima County FY 2010/2011 Adopted Budget LEGAL REQUIREMENTS COUNTY SPENDING LIMITATION Pima County, like all counties and cities in Arizona, is subject to numerous budgetary and related legal requirements. Article 9, Section 20 of the Arizona Constitution sets limits on the County's legal budget capacity. In general, the Board of Supervisors, as the governing body of the County, cannot authorize expenditures from local revenues in excess of the expenditure limitation determined annually for Pima County by the Arizona Economic Estimates Commission. The expenditure limitation is determined each year by adjusting the amount of actual payments of local revenues received by the County during fiscal year 1979/80 to reflect inflation and subsequent population growth for the County. Not subject to this limitation are items such as bond proceeds, related debt service, interest earnings, special voter approved districts, certain highway user revenue funds, federal grant and aid funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. Arizona Revised Statute (ARS) § 42-17151, in effect, also mandates the adoption of a balanced budget for the County, as it requires the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. TENTATIVE BUDGET PREPARATION AND PUBLICATION State law (ARS § 42-17101) requires that on or before the third Monday in July of each fiscal year, the Board of Supervisors must prepare an estimate of the County’s expenditures and revenues. Pima County refers to these estimates as the Tentative Budget. According to ARS § 42-17101, this Tentative Budget must be included in the governing body’s minutes and must be fully itemized in accordance with forms supplied by the state Auditor General. (See the State Reports section.) ARS § 42-17102 defines those expenditures and revenues comprising the Tentative Budget. The Tentative Budget and state reports include all monies used for County purposes, interest and principal payments on bonds, the amount for each special levy provided by law, and the amount for unanticipated contingencies or emergencies. ARS § 42-17103 requires publication of the Tentative Budget once a week for at least two consecutive weeks. The published Tentative Budget must be accompanied by a notice of the scheduled date and time for a public hearing and special meeting regarding the proposed budget and taxes levied on property. ARS § 42-17104 specifies that the Board of Supervisors shall hold a public hearing and special meeting at which any taxpayer may appear and speak for or against the Tentative Budget and tax levy. This public hearing and special meeting must be held on or before the fourteenth day before the day the Board levies taxes. ARS § 42-17105 prescribes that once the Tentative Budget has been published, expenditures may not be increased above the published amounts; however, they may be decreased. In effect, with the publication of the Tentative Budget, the Board has set its maximum limits for expenditures, but these limits may be reduced upon adoption of the final budget. 3-1 Pima County FY 2010/2011 Adopted Budget FINAL BUDGET ADOPTION State law (ARS § 42-17105) specifies that after the hearing required by ARS § 42-17104, the Board of Supervisors must adopt the estimates of proposed expenditures for the fiscal year at a special meeting called for that purpose. The proposed expenditures become the final adopted budget for the current fiscal year when approved by a majority of the supervisors, provided that the total amounts proposed to be spent in the budget do not exceed the total amounts that were proposed for expenditures in the published estimates, i.e., the Tentative Budget. Copies of the Board of Supervisors’ resolutions adopting the fiscal year 2010/11 budgets for Pima County, the County Free Library District, the Flood Control District, and the Stadium District are provided on pages 3-7 through 3-10. BUDGET REVISIONS ARS § 42-17106 requires that no money shall be expended for a purpose not included in the adopted budget and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the County has at any time received, or has on hand, funds or revenues in excess of those required to meet expenditures incurred under the adopted budget. Pima County defines purpose as a program, i.e., an activity or group of activities that accomplishes a single function or provides a category of service. ARS § 42-17106 permits the Board of Supervisors, upon approval by a majority of the supervisors at a duly noticed public meeting, to authorize the transfer of funds between programs when the funds are available and the transfer is in the public interest and based on a demonstrated need, as long as the transfer does not result in violation of the limitations prescribed by Article 9, Sections 19 and 20 of the Arizona Constitution, i.e., the limitation on annual increases in local ad valorem property tax levies and the limitation on county expenditures, respectively. TRUTH IN TAXATION State law (ARS § 42-17052) requires that on or before February 10th of each year, the County Assessor shall transmit to the Board of Supervisors an estimate of the total net assessed valuation of the County, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the County. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 4217107 to publish a notice of tax increase, inviting citizens to appear and speak for or against the proposed increase at a public truth in taxation hearing. The notice of tax increase must be published twice, with the first publication of the notice being at least fourteen but not more than twenty days before the date of the truth in taxation hearing and the second publication being at least seven days but not more than ten days prior to the hearing. ARS § 42-17107 requires a public truth in taxation hearing be held prior to the Board’s approval of the adopted budget. Furthermore, ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. 3-2 Pima County FY 2010/2011 Adopted Budget ADOPTION OF TAX LEVY ARS § 42-17151 specifies that on or before the third Monday in August the Board of Supervisors must fix, levy, and assess the amounts to be raised from primary property taxation and secondary property taxation. The Board must also designate the amounts to be levied for each purpose appearing in the adopted budget and determine and fix a primary property tax rate and the secondary property tax rates. ARS § 42-17052 requires the primary property tax rate and levy adopted by the Board of Supervisors shall be fixed using the net assessed value of real and personal property from the assessment roll of the County as transmitted by the Assessor on or before February 10th of each year, unless a subsequent change in such value is approved by the Property Tax Oversight Commission. Pima County also uses the net assessed values from this assessment roll in fixing the secondary property tax rates in the adopted budget. Although the County’s secondary tax rates are fixed using the February values, the amounts for secondary tax levies adopted by the Board on or before the third Monday in August are based on actual property billing values available from the Assessor around the beginning of August. This enables the Assessor to produce the most accurate billing roll possible, using the most current information for property values and exemptions as authorized by law. A copy of the Board of Supervisors’ resolution for the levy of taxes for fiscal year 2010/11 is provided on pages 3-11 through 3-25. PROPERTY TAX LEVY LIMITATION The Arizona Constitution and state statutes specify two distinct types of ad valorem property taxes: a limited property tax levy known as the primary property tax levy and a number of unlimited levies referred to as secondary property tax levies. The primary levy may be imposed for any purpose, while the secondary levies may be used only for specific purposes. Primary Property Tax Levy: There is a strict limitation on how much the County can levy as an ad valorem primary property tax. Article 9, Section 19 of the Arizona Constitution and ARS § 42-17051 constrain the County’s maximum allowable primary property tax levy limit each year to an amount that is two percent greater than the previous year's maximum allowable primary property tax levy limit, plus a dollar amount that reflects the net gain in property not taxed the previous year. Even if the County does not tax at the maximum allowable primary property tax levy limit from year to year, the allowed two percent increase is based on the prior year's maximum allowable levy limit. The amount of net gain in property is included in the calculation to take into account all new construction and any additional property added to the assessment roll from the previous year. Secondary Property Tax Levy: Secondary property tax levies allow the County to levy ad valorem property taxes for various specific purposes. For many years, Pima County has levied four secondary property taxes. ARS § 11-275 authorizes a tax levy on the secondary net assessed value of all real and personal property in the County for the purpose of retiring principal and paying interest on general obligation bonds. ARS § 48-807 mandates the Board of Supervisors levy a countywide Fire District Assistance Tax on the secondary net assessed value of all real and personal property to assist the fire districts in Pima County, and ARS § 483903 authorizes a similar secondary tax levy on all property to pay the expenses of the County Free Library District. ARS § 48-3620 authorizes a tax levy only on the secondary net assessed value of real property in the County to pay the expenses of the Flood Control District. 3-3 Pima County FY 2010/2011 Adopted Budget Secondary tax levies are commonly referred to as unlimited levies because such property taxes may be levied in amounts necessary to meet expenses and are not statutorily limited in how they may change from year to year. The Fire District Assistance Tax is an exception, however, as ARS §48-807 limits the Fire District Assistance Tax to a rate not to exceed ten cents per $100 of assessed valuation. Not only is the dollar amount of the secondary tax levy unlimited, the actual full cash value of property used to determine the secondary tax levy can vary without limitation to reflect changes in overall market values. This is in contrast to the limitations placed on the primary property tax levy and the changes in the value of property used to determine the primary levy. (See Article 9, Sections 18 and 19 of the Arizona Constitution.) 3-4 Pima County FY 2010/2011 Adopted Budget Note: Copies of the resolutions for the Adoption of the County Budget, the Adoption of the County Free Library District Budget, the Adoption of the Flood Control District Budget, and Adoption of the Stadium District Budget are provided on the following four pages. Although each of the resolutions makes reference to the “accompanying schedules” which show the estimates of revenues and expenditures/expenses, the schedules have been withdrawn, since these schedules replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 3-5 Pima County FY 2010/2011 Adopted Budget This page intentionally left blank. 3-6 3-7 3-8 3-9 3-10 3-11 PIMA COUNTY FISCAL YEAR 2010/11 TAX LEVY JURISDICTION VALUATION TAX LEVY STATE OF ARIZONA: State of Arizona Property Tax Primary RATE 8,939,647,260 0 0.0000 STATE (EDUCATION) EQUALIZATION ASSISTANCE TAX: Primary 8,939,647,260 31,860,903 0.3564 8,939,647,260 296,197,333 3.3133 9,342,561,193 9,342,561,193 9,345,594,118 8,529,149,549 28,961,940 70,069,209 4,018,605 22,474,309 421,721,396 0.3100 0.7500 0.0430 0.2635 4.6798 15,710,510 232,468 1.4797 8,939,647,260 9,342,561,193 87,206,259 10,215,925 97,422,184 0.9755 0.1093 1.0848 5,605,537 3,737,024 0.0600 0.0400 460,600 0 377.0000 324.0000 11,798,559 0.3217 264,608 12,063,167 24,506,213 36,569,380 0.0072 0.3289 0.6261 0.9550 PIMA COUNTY: Primary General Fund Secondary County Free Library Debt Service Fire District Assistance Flood Control District TOTAL PIMA COUNTY UNORGANIZED SCHOOL DISTRICT TAX: Primary PIMA COMMUNITY COLLEGE: Primary Secondary TOTAL PIMA COMMUNITY COLLEGE CENTRAL ARIZONA WATER CONSERVATION DISTRICT: Ad Valorem Secondary 9,342,561,193 Water Storage Secondary 9,342,561,193 Ground Water Replenishment Category 1 (rate per acre-foot and usage of 1,221.75 acre-feet) Category 2 (rate per acre-foot and no usage) CITY OF TUCSON: Primary Primary Involuntary Tort Judgments (Arizona Administrative Code Regulation 15-12-202) TOTAL PRIMARY Secondary TOTAL CITY OF TUCSON 3,667,565,654 3,914,105,239 CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT: 387,841 list attached 3-12 PIMA COUNTY FISCAL YEAR 2010/11 TAX LEVY JURISDICTION VALUATION TAX LEVY RATE CITY OF SOUTH TUCSON: Primary 25,107,457 50,190 0.1999 STREET LIGHTING IMPROVEMENT DISTRICTS: Cardinal Estates Carriage Hills No. 1 Carriage Hills No. 3 Desert Steppes Hermosa Hills Estates Lakeside No. 1 Littletown Longview Estates No. 1 Longview Estates No. 2 Manana Grande "B" Manana Grande "C" Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Rolling Hills Salida del Sol 964,394 2,765,396 1,076,238 1,813,701 2,995,579 2,216,759 2,253,944 2,675,593 3,304,871 2,210,171 2,955,627 6,640,989 4,586,414 1,025,127 762,794 963,933 1,519,281 665,582 10,618,238 6,861,797 760,632 7,825 4,308 1,417 2,505 2,147 3,411 9,845 4,442 5,195 3,654 5,968 7,467 16,717 13,378 10,498 14,067 3,809 2,085 5,434 8,501 8,355 0.8114 0.1558 0.1317 0.1381 0.0717 0.1539 0.4368 0.1660 0.1572 0.1653 0.2019 0.1124 0.3645 1.3050 1.3763 1.4593 0.2507 0.3133 0.0512 0.1239 1.0984 3,889,182 38,234,911 126,399 3.2500 1,172,588 64,999 1,237,587 1,408,515 3.0668 0.1700 3.2368 2.5899 6,441,104 789,835 7,230,939 2.7727 0.3400 3.1127 11,078,753 975,488 12,054,241 7,623,492 88,182 31,605 1.5900 0.1400 1.7300 1.9000 0.6000 0.7001 FIRE DISTRICTS: Arivaca Avra Valley Operations Bonds Total Avra Valley Corona de Tucson Drexel Heights Operations Bonds Total Drexel Heights Golder Ranch Operations Bonds Total Golder Ranch Green Valley Hidden Valley Mescal-J6 54,384,877 232,304,356 696,776,896 401,236,365 14,696,975 4,514,302 3-13 PIMA COUNTY FISCAL YEAR 2010/11 TAX LEVY JURISDICTION VALUATION TAX LEVY FIRE DISTRICTS (continued): Mt. Lemmon Mountain Vista Northwest Operations Bonds Total Northwest Picture Rocks Operations Bonds Total Picture Rocks Rincon Valley Operations Bonds Total Rincon Valley Sabino Vista Sonoita-Elgin Tanque Verde Valley Three Points Operations Bonds Total Three Points Tucson Country Club Estates Why 16,826,537 307,915,808 1,168,351,209 RATE 417,230 3,864,035 2.4796 1.2549 25,424,490 3,370,693 28,795,183 2.1761 0.2885 2.4646 1,354,242 262,250 1,616,492 3.1500 0.6100 3.7600 2,410,074 482,015 2,892,089 327,030 81,409 181,873 2.0000 0.4000 2.4000 0.9219 1.4000 1.2708 22,145,165 1,205,384 1,353,187 648,492 2,001,679 104,237 31,487 3.1300 1.5000 4.6300 0.4707 2.6122 16,150,128 121,126 0.7500 166,369,286 15,522,085 998,964 515,829 183,406,164 4.5799 0.4273 0.0275 0.0142 5.0489 47,570,111 47,570,111 1.2487 1.2487 42,991,803 120,503,676 35,473,495 5,814,882 14,311,715 43,232,848 HEALTH DISTRICTS: Ajo-Lukeville Health District TUCSON UNIFIED SCHOOL DISTRICT NO 1: Primary Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY 3,632,596,468 Secondary Class B Bond Interest and Redemption TOTAL SECONDARY 3,809,570,873 3-14 PIMA COUNTY FISCAL YEAR 2010/11 TAX LEVY JURISDICTION VALUATION TAX LEVY MARANA UNIFIED SCHOOL DISTRICT NO 6: Primary Maintenance & Operation Unrestricted Capital Adjacent Ways TOTAL PRIMARY RATE 852,820,227 Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 24,540,755 851,115 499,753 25,891,623 2.8776 0.0998 0.0586 3.0360 5,898,024 2,618,573 6,299,717 14,816,314 0.6622 0.2940 0.7073 1.6635 8,483,472 8,483,472 3.8837 3.8837 1,822,799 684,307 2,522,028 5,029,134 0.7818 0.2935 1.0817 2.1570 58,608,221 322,750 58,930,971 3.6318 0.0200 3.6518 10,102,491 5,508,138 8,112,170 23,722,799 0.5959 0.3249 0.4785 1.3993 890,671,162 FLOWING WELLS UNIFIED SCHOOL DISTRICT NO. 8: Primary 218,437,879 Maintenance & Operation TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 233,154,110 AMPHITHEATER UNIFIED SCHOOL DISTRICT NO. 10: Primary 1,613,751,330 Maintenance & Operation Adjacent Ways TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 1,695,333,351 3-15 PIMA COUNTY FISCAL YEAR 2010/11 TAX LEVY JURISDICTION VALUATION TAX LEVY SUNNYSIDE UNIFIED SCHOOL DISTRICT NO. 12: Primary Maintenance & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY RATE 489,882,600 14,772,900 2,996,612 1,798,359 19,567,871 3.0156 0.6117 0.3671 3.9944 7,156,805 8,086,713 15,243,518 1.3961 1.5775 2.9736 5,219,689 4,621 5,224,310 2.3723 0.0021 2.3744 1,177,575 763,697 285,080 2,226,352 0.5184 0.3362 0.1255 0.9801 860,971 100,582 16,930 978,483 4.3176 0.5044 0.0849 4.9069 0 0.0000 512,628,407 TANQUE VERDE UNIFIED SCHOOL DISTRICT NO. 13: Primary 220,026,521 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY Secondary Class B Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 TOTAL SECONDARY 227,155,652 AJO UNIFIED SCHOOL DISTRICT NO. 15: Primary Maintenance & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY 19,940,954 Secondary 20,821,375 3-16 PIMA COUNTY FISCAL YEAR 2010/11 TAX LEVY JURISDICTION VALUATION TAX LEVY CATALINA FOOTHILLS UNIFIED SCHOOL DISTRICT NO. 16: Primary 679,717,490 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 Override Capital Outlay TOTAL SECONDARY RATE 17,180,539 1,294,182 18,474,721 2.5276 0.1904 2.7180 1,693,510 3,050,830 2,370,078 729,577 2,600,250 10,444,245 0.2428 0.4374 0.3398 0.1046 0.3728 1.4974 13,780,791 4,860 6,319 1,500,416 15,292,386 2.8353 0.0010 0.0013 0.3087 3.1463 3,820,805 4,988,949 8,809,754 0.7536 0.9840 1.7376 8,127,186 1,439,967 9,567,153 2.6651 0.4722 3.1373 2,740,289 3,806,748 3,095,982 999,902 10,642,921 0.8852 1.2297 1.0001 0.3230 3.4380 697,491,960 VAIL UNIFIED SCHOOL DISTRICT NO. 20: Primary Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY 486,043,470 Secondary Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 507,007,049 SAHUARITA UNIFIED SCHOOL DISTRICT NO. 30: Primary Maintenance & Operation Unrestricted Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation Override Capital Outlay TOTAL SECONDARY 304,948,627 309,567,219 3-17 PIMA COUNTY FISCAL YEAR 2010/11 TAX LEVY JURISDICTION VALUATION TAX LEVY SAN FERNANDO ELEMENTARY SCHOOL DISTRICT NO. 35: Primary 1,525,141 Maintenance & Operation Soft Capital TOTAL PRIMARY RATE 55,925 326 56,251 3.6669 0.0214 3.6883 0 0.0000 215,499 215,499 2.9195 2.9195 7,987,910 0 0.0000 CONTINENTAL ELEMENTARY SCHOOL DISTRICT NO. 39: Primary 355,497,447 Maintenance & Operation Unrestricted Capital Soft Capital A.R.S. 15-992 B TOTAL PRIMARY 3,593,013 263,424 88,874 1,314,985 5,260,296 1.0107 0.0741 0.0250 0.3699 1.4797 534,757 249,846 784,603 0.1464 0.0684 0.2148 0 0 0.0000 0.0000 1,040,241 0 0.0000 REDINGTON ELEMENTARY SCHOOL DISTRICT NO. 44: Primary 1,555,512 Maintenance & Operation TOTAL PRIMARY 109,958 109,958 7.0689 7.0689 0 0.0000 Secondary 1,886,973 EMPIRE ELEMENTARY SCHOOL DISTRICT NO. 37: Primary Maintenance & Operation TOTAL PRIMARY Secondary Secondary Class A Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 7,381,370 365,271,460 INDIAN OASIS UNIFIED SCHOOL DISTRICT NO. 40: Primary Maintenance & Operation TOTAL PRIMARY Secondary Secondary 1,039,297 1,597,977 3-18 PIMA COUNTY FISCAL YEAR 2010/11 TAX LEVY JURISDICTION VALUATION TAX LEVY ALTAR VALLEY ELEMENTARY SCHOOL DISTRICT NO. 51: Primary 37,918,320 Maintenance & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY RATE 1,516,998 313,585 141,208 1,971,791 4.0007 0.8270 0.3724 5.2001 430,725 430,725 1.0499 1.0499 8,904,441,399 4,452,221 0.0500 15,093,645 411,600 2.7270 1,454,618 41,503 2.8532 GLADDEN FARMS COMMUNITY FACILITIES DISTRICT: Secondary 20,615,515 Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 61,847 515,388 577,235 0.3000 2.5000 2.8000 GLADDEN FARMS PHASE II COMMUNITY FACILITIES DISTRICT: Secondary 51,269 Maintenance & Operation TOTAL SECONDARY 154 154 0.3000 0.3000 SAGUARO SPRINGS COMMUNITY FACILITIES DISTRICT Secondary 6,911,534 Maintenance & Operation TOTAL SECONDARY 20,735 20,735 0.3000 0.3000 Secondary Override Maintenance & Operation TOTAL SECONDARY 41,025,329 JOINT TECHNICAL EDUCATION DISTRICT Secondary DOMESTIC WATER IMPROVEMENT DISTRICTS: Mt. Lemmon Domestic Water District Secondary IMPROVEMENT DISTRICTS: Hayhook Ranch Secondary 3-19 PIMA COUNTY FISCAL YEAR 2010/11 TAX LEVY JURISDICTION VALUATION TAX LEVY VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT: Secondary 1,291,502 Maintenance & Operation TOTAL SECONDARY QUAIL CREEK COMMUNITY FACILITIES DISTRICT: Secondary Maintenance & Operation Bond Indebtedness TOTAL SECONDARY FLOWING WELLS IRRIGATION DISTRICT 2,078.44 ACRES Maintenance & Operation SILVERBELL IRRIGATION & DRAINAGE DISTRICT 1,600 ACRES Maintenance & Operation 3-20 3,875 3,875 0.3000 0.3000 26,497 264,967 291,464 0.3000 3.0000 3.3000 809,961 66.0000 40,218 19.3500 4,800 3.0000 8,832,237 CORTARO-MARANA IRRIGATION DISTRICT 12,272.13 ACRES Maintenance & Operation TOTAL RATE 1,168,228,572 FISCAL YEAR 2010/11 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 11706089C 11706166B 11706168A 11706168B 11706168C 117061740 11706177A 11706177B 117061780 11706179A 11706183B 11706187D 117061900 117061910 11706193A 11706194A 11706195A 117061960 11706197A 117062000 117062010 117062020 117062050 117062060 117062070 117062080 117062090 117062100 117062110 117062120 117062160 117062170 11706218A 11706219D 117062200 117100600 117100610 117100620 117100630 PARCEL ID # TAX LEVY $2,393.62 4,277.84 2,841.15 108.67 483.54 225.10 512.02 894.03 268.48 1,739.31 5,271.64 2,548.41 1,273.98 1,811.45 2,070.35 488.11 2,081.65 1,552.10 1,142.82 602.71 2,427.41 3,801.32 1,213.76 1,392.29 1,964.36 1,213.76 1,213.76 3,205.86 498.72 921.99 1,864.53 2,782.99 1,313.30 2,648.35 2,531.00 1,480.07 824.79 1,330.59 1,460.90 11710065A 11710066A 117100670 117100680 11710069A 11710069B 117100710 11710075B 117100760 11710077A 117100780 11710079A 11710081D 11710082A 11710083A 117100840 11710089A 117100920 11710094A 117100950 117100960 117100970 11710098A 117100990 11710100A 117101010 117101020 117101210 117101250 117101260 117101270 117101280 117101290 117101300 117101310 117101320 11710133A 117101350 117101360 3-21 $939.29 843.11 680.68 239.49 220.77 293.02 45.66 1,334.30 2,906.84 1,250.29 391.76 1,022.45 861.55 917.88 485.14 419.27 9,781.43 351.64 266.54 299.64 501.41 215.46 335.83 637.99 833.98 1,781.60 1,325.80 1,297.55 475.27 580.11 361.63 753.39 508.54 372.82 330.92 308.55 676.97 422.53 365.60 FISCAL YEAR 2010/11 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117110160 117110170 117110180 11711020A 117110210 117110730 117110740 117110750 11711076A 11711076B 117110770 117110780 117110790 11711080A 11711080B 117110820 117110830 117110840 11711085A 117110880 117110890 117110900 117110910 117110920 11711096C 11711096D 11711096E 117110980 117110990 117111000 117111010 117111020 117111040 117111050 117111060 117120030 11712006A 11712007A 117120080 PARCEL ID # TAX LEVY $978.61 11,779.69 525.21 1,254.74 2,515.02 564.47 823.42 228.07 898.93 1,901.40 452.66 467.84 825.78 22,911.13 2,746.52 1,216.73 1,398.34 2,097.51 2,641.27 1,759.74 814.23 3,424.34 1,013.66 891.74 9,301.66 7,981.91 5,044.08 1,291.33 579.88 1,488.12 1,083.29 1,079.29 1,307.54 1,382.36 300.39 86.47 809.84 3,287.53 3,563.89 117120130 117120140 117120150 11712017A 11712019A 117120200 117120210 117120220 117120280 117120290 117120300 117120310 11712033A 117120360 11712037A 117120470 11712048A 117120490 117120860 117120870 11712088A 11712089A 11712091D 117120950 11712098A 11712099A 11712103C 117121240 117121250 117121260 117121270 117121280 117121290 117121300 117121310 117121320 117121330 117121340 117121350 3-22 $555.74 792.49 231.73 2,158.93 518.07 2,611.70 2,793.03 583.59 701.45 773.03 434.91 2,042.49 1,285.22 273.96 1,765.08 1,464.09 81.96 63.35 1,409.53 4,625.77 230.81 1,643.20 609.56 207.75 16,590.96 2,771.34 19,914.17 448.61 429.49 437.42 220.94 446.90 1,008.86 138.92 164.26 164.26 157.64 245.42 847.45 FISCAL YEAR 2010/11 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117121890 117121900 117130250 117130260 11713027A 117130290 117130300 117130310 117130360 11713037A 117130390 117130400 117130410 117130420 117130430 117131560 11713157A 11713158A 117131590 117131600 117131610 117131620 117131630 117131640 117131650 117131660 117131670 117131680 117131720 117131740 117131750 117131760 117131770 117131780 117131790 117131800 11713182A 117131830 117132150 PARCEL ID # TAX LEVY $337.31 3,207.85 748.26 175.11 571.35 1,187.16 216.89 216.89 1,221.69 1,081.23 4,245.88 2,238.38 1,707.92 966.34 1,405.08 3,627.53 2,771.83 863.32 840.43 3,164.68 627.83 952.24 105.47 707.73 28.54 890.37 890.37 370.50 2,719.29 1,177.92 496.67 756.82 897.22 684.90 394.50 308.55 2,792.58 1,108.97 992.99 117132160 11714072A 11714077A 11714081A 117140860 117140870 117150010 117150030 117150040 117150050 117160030 117160050 117160060 11716007A 117160100 117160110 117160130 117160200 117160220 117160330 117160360 117160370 117170010 117170020 117170060 11717007B 11717008B 117170090 117170110 117170120 117170170 11717020A 117170340 117170380 117170400 11717044B 117170610 117170620 117170630 3-23 $3,499.68 931.35 1,700.33 1,307.31 2,467.93 1,605.41 2,266.80 798.31 890.37 1,787.48 2,767.46 1,107.49 1,510.21 3,805.66 1,588.23 1,806.54 2,730.93 302.67 910.63 822.80 856.13 1,050.18 2,230.04 839.01 503.40 453.69 1,051.67 1,584.41 1,868.59 2,474.95 2,755.08 2,605.03 428.98 875.02 381.60 1,641.20 31.28 30.42 30.42 FISCAL YEAR 2010/11 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117170640 117170650 117170660 117170670 117170680 117170690 117170700 117170710 117170720 117170730 117170740 117170750 117170760 117170770 117170780 117170790 117170800 117170810 117170820 117170830 117170840 117170850 117170860 117170870 117170880 117170890 117170900 117170910 117170920 117170930 PARCEL ID # TAX LEVY $31.28 24.20 23.57 23.57 23.57 24.20 31.28 30.36 30.36 31.28 24.60 35.73 35.73 32.82 39.15 31.33 30.54 30.54 31.33 24.31 23.63 23.63 23.63 24.31 31.33 30.48 30.48 30.48 30.48 31.33 3-24 117170940 117170950 117170960 117170970 117170980 117170990 117171000 117171010 117171020 117171030 117171040 117171050 117171060 117171070 117171080 117171090 117171100 117171110 117171120 117171130 117171140 117171150 117171160 117171170 117171180 117171190 117171200 117171210 11720024A $24.60 35.73 35.73 35.73 36.24 31.33 30.54 30.54 31.33 24.31 23.63 23.63 23.63 24.31 31.33 30.48 30.48 30.48 30.48 31.33 262.66 110.84 340.40 318.25 266.43 266.43 90.64 132.30 3,713.94 Total Levy $387,840.70 3-25 This page intentionally left blank. 3-26 BUDGET ISSUES This section of the Fiscal Year 2010/2011 Adopted Budget for Pima County identifies the predominant budget issues faced by the Pima County Board of Supervisors, during the formulation and adoption of this fiscal year’s budget. The issues are delineated in the County Administrator’s memorandum, Transmittal of Recommended Fiscal Year 2010/11 Budget, dated April 30, 2010; his May 19, 2010 memorandum, Tentative Budget Adoption: Fiscal Year 2010/2011; his June 15, 2010 memorandum, Fiscal Year 2010/11 Final Budget Adoption; and his June 15, 2010 memorandum, Fiscal Year 2010/11 Final Budget Adoption Additional Adjustments. (The memoranda are located on pages 4-3, 4-35, 4-39, and 4-41, respectively.) Issues Synopsis During the development of the fiscal year 2010/11 budget, the following issues were recognized: • Property Taxes – The Primary Net Assessed Value of the County for fiscal year 2010/11 decreased $46 million or .51 percent from the current year. The market value of existing property actually decreased by more than two percent, but was partially offset by an increase of 1.7 percent as a result of new construction added to the tax base. Because the tax base has decreased for fiscal year 2010/11, use of the current tax rate will result in a levy amount that is $1,526,257 less than the Fiscal Year 2009/10 levy and $6,588,520 below the fiscal year 2010/11 neutral levy as determined by the state’s Truth in Taxation statutes. The contraction of the property tax base is expected to continue until fiscal year 2014/15. • State-Shared Revenues – The state shared sales tax is projected to decrease by $6 million in fiscal year 2010/11. This substantial decrease is due to the continuing economic recession and a recovery that is projected to be slow. The state also terminated the County Assistance lottery funding of $250 thousand. The vehicle license tax which experienced an 11 percent decrease in the current budget is projected to remain flat in fiscal year 2010/11. • University Physicians Healthcare Hospital - In 2004, the Board of Supervisors approved a lease with University Physicians Healthcare (UPH) for the operation of a hospital in place of the formerly County owned and operated Kino Community Hospital. Under the terms of the lease, the County would make payments to UPH totaling $127,000,000 over 10 years. The scheduled payment for fiscal year 2010/11 is $6,583,333; however, to address an operating deficit at the hospital, the County Administrator recommended that an additional $13,416,667 be appropriated to the Budget Stabilization Fund to be used as needed and subject to review and approval by the Board of Supervisors of the actual amount paid. • Biennial Elections Cost – In addition to the operating expenditures to the Elections Department and the Recorder’s Office, the projected additional cost to fund the biennial Primary and General elections in fiscal year 2010/11 is $5,740,925. • Non-General Fund Subsidies – It has been the policy of the Board of Supervisors not to allow deficits in non-General Fund funds of the County to roll over from year-to-year on a long term basis. Fund deficits ultimately become liabilities on the General Fund and undermine the fiscal stability and integrity of the County. Three funds in the County are projected to run a deficit in fiscal year 2010/11. Consequently, the County Administrator is recommending a total of $4.5 million be appropriated from the General Fund and reserved in the Budget Stabilization Fund to be used, as needed, to subsidize the funds. • Rainy Day Funds - Having this budgeted reserve has given the County a favorable bond rating which has produced substantial savings from lower interest payments on County bonds. 4-1 The reserve has also enabled the County to minimize the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. Based on revenues and transfers-in for fiscal year 2010/11, $24 million is needed to reserve five percent of General Fund revenues. • Employee Compensation - Employee compensation is a very important component of the budget. County employees did not receive pay raises in fiscal years 2008/09 and 2009/10. Unfortunately, sufficient resources will not be available in fiscal year 2010/11 to fund salary increases and still meet the County’s responsibilities to the public. • Departmental Requests for Supplemental Funding - The total net negative General Fund impact of all supplemental requests received from departments is $4,382,004. Many of these requests were justified and will need to be addressed at some point in the future. However, resources are not available in fiscal year 2010/11 to fund all the requests. • General Fund Fiscal Year 2009/10 Ending Fund Balance – The projected General Fund available ending fund balance for fiscal year 2009/10 is $53,633,402. This is an increase of $29,185,481 over the budgeted General Fund Reserve of $24,447,921. This increase is from numerous offsetting increases and decreases in actual expenditures, revenues and operating transfers. Offsetting the negative impacts to the General Fund balance were several positive variances including an actual fiscal year 2009/10 beginning fund balance that was $10,820,421 greater than the budgeted amount. In addition, the state temporarily reduced the County’s mandated contribution to the Arizona Long Term Care System (ALTCS) by $14,264,900 and gave the County an unbudgeted refund of $11,370,756 from a prior year’s ALTCS contribution. • General Fund Base Budget – Projected base General Fund revenues exceed expenditures by $22,354,490. The County Administrator recommended that this amount be set aside in the Property Tax Stabilization Fund to avoid future property tax increases that would otherwise be necessary to address projected deficits for the next several years. To balance the fiscal year 2008/09 budget, all General Fund departments, except the Sheriff, were reduced by five percent. The administrative functions of each department, including the Sheriff’s office, were reduced by 2.5 percent. In addition, numerous mid-year initiatives to reduce expenditures, including another 2.5 percent across-the-board reduction in all General Fund departments, were implemented. The Fiscal Year 2009/10 Adopted Budget incorporated all of the reductions implemented in fiscal year 2008/09. In total, operating budgets within the County have been reduced during the past two years by about 10 percent, with the exception of the Sheriff Department which has been reduced by two percent. The Fiscal Year 2010/11 Adopted Budget continues the trend by reducing all of the budgets of General Fund departments by two percent, with the exception of the Sheriff which is reduced by one percent. Consequently, despite the state cost shifts and declines in state shared revenues, base General Fund revenues exceed base expenditures by more than $22 million. This amount plus the available $53.6 million fiscal year 2009/10 ending fund balance enabled the County to have a balanced General Fund budget for fiscal year 2010/11. The County Administrator’s memorandum, Transmittal of Recommended Fiscal Year 2010/11 Budget (page 4-3), details and discusses these issues at length. 4-2 4-3 4-4 4-5 4-6 4-7 4-8 4-9 4-10 4-11 4-12 4-13 4-14 4-15 4-16 4-17 4-18 4-19 4-20 4-21 4-22 4-23 4-24 4-25 4-26 4-27 4-28 4-29 4-30 4-31 4-32 4-33 This page intentionally left blank. 4-34 4-35 4-36 4-37 Note: The final paragraph of this memorandum, Tentative Budget Adoption: Fiscal Year 2010/2011, May 19, 2010, makes reference to the publication of the Tentative Budget, “. . . in a format prescribed by the Arizona Auditor General” and indicates that the format is presented in the attachment. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-38 XXXXXXXXXX (z(%~~..) \ or y Board of Supervisors Memorandum June 15, 2010 Fiscal Year 201 0/1 1 Final Budget Adoption Background The Fiscal Year (FYI 2010/11 Recommended Budget was transmitted t o the Board on April 30, 2010. The Tentative Budget was adopted by the Board on May 19, 2010 as originally recommended, with the exception that $325,331 was added t o the Contingency Fund t o cover several fund carryover requests made by departments. Facilities Management requested $150,000 to replace the emergency generator and transfer switch at the Medical Examiner's Office; the County Attorney requested $75,000 t o purchase information technology-related equipment in accordance with the department's Automation Plan; Justice Court Ajo requested $50,000 t o complete painting and repairs at the Ajo Courthouse; Procurement requested $26,523 t o purchase desktop personal computers and software; and Community Services, Employment and Training requested $23,808 t o complete the final t w o days of the Board's Summer Internship Program. These increases in next year's expenditures will be funded by an increase in beginning fund balance. The net effect of these adjustments was t o add $325,331 to the original recommended budget, yielding the Tentative Adopted Budget amount of $1,435,978,309. Adoption of the Tentative Budget served t o set the maximum County expenditure ceiling. Recommended Adiustments t o the Tentative Budget I recommend three adjustments t o the Board-adopted Tentative Budget, all of which can be accomplished within the budget ceiling established by that adoption: 1. Development Services. As part of the Tentative Budget, $1.5 million was set aside in the Budget Stabilization Fund t o subsidize the activities of the Development Services Department. A t the May 11, 2010 Board of Supervisors meeting, the Board approved increases t o development fees. These new fees are expected t o generate an additional $806,000 in revenues next year, which will be reflected in the FY 201 011 1 Budget, thus reducing the needed General Fund support. I recommend that the $806,000 remain in the Budget Stabilization Fund to be used t o upgrade the Permits Plus system in Development Services t o a Countywide application with uses in the Health Department and Department of Environmental Quality. 2. Regional Wastewater Reclamation. When the Board of Supervisors approved the increase in sewer user fees and connection fees on March 9, 201 0, the Board's motion included the requirement that annual increases in the Regional Wastewater Reclamation Department's operating expenditures be limited to 3.4 percent of the previous year's actual expenditures. A t the time of preparation of the Tentative Budget, the expenditures for the Regional 4-39 XXXXXXXXXX Board of Supervisors Memorandum Re: FY 201 011 1 Final Budget Adoption June 15, 2010 Page 2 Wastewater Reclamation Department were based on the Period 8 expenditure projections, and the FY 201 011 1 expenditures were set at $ 1 50,889,870. Based on the Period 1 0 expenditure projections, a 3.4 percent increase t o the projected actual expenditures for FY 2009110, the total expenditures for FY 201011 1 should be reduced by $5,581,240 to $145,308,630. 3. lnformation Technology. The Tentative Budget is based on the Period 8 projections of expenditures by the departments. With the Period 1 0 projections, an additional one-time fund balance of $1.5 million has become available that I recommend be transferred into the lnformation Technology Enhancement Fund for funding hardware and software needs of the various General Fund departments, including upgrading Office and Outlook, acquiring additional equipment for PimaCore t o convert departments' mobile devices, upgrading training facilities, etc. The net effect of these adjustments is t o reduce the Tentative Adopted Budget by $4,081,240 t o the Final Budget of $1,431,897,069. Recommendation Set forth below are the proposed FY 201 011 1 Final Budget amounts and Tax Rates. FY 2 0 1 011 1 Budget and Tax Rates 0.31 00 0.2635 0.7500 --- County Free Library District Regional Flood Control District Debt Service These amounts and rates are the same as those resulting from the Board's action at adoption of the Tentative Budget and as recommended in this memorandum and reflected in the attached Arizona Auditor General prescribed schedules. Respectfully submitted, C.H. Huckelberry County Administrator CHHImjk - June 8, 201 0 Attachments /' 4-40 June 15, 2010 Fiscal Year 201 011 1 Final Budget Adoption Additional Adjustments Background In my June 8, 2010 memorandum recommending three adjustments to the Tentative Budget, I presented my recommendation for the Final Budget for the County and the respective tax rates. In addition to those three adjustments, I am recommending an adjustment to clarify information that was presented in the Tentative Budget. There are t w o supplemental packages recommended in the Tentative Budget for the Natural Resources Parks and Recreation budget. One package is for $1,020,000 for a Pathways and Parking Lot Resurfacing Program to address critical and high-priority safety issues resulting from aging pavement infrastructure in parks and other facilities throughout the County. The other package is for $1,175,000 to replace old playground equipment and t o install shade canopies at various parks. Both of these expenditures should have been included in the Capital Projects budget rather than in the operating budget for Natural Resources Parks and Recreation. Additional Recommended Adjustments to the Tentative Budget I recommend that the $1,020,000 for the Pathways and Parking Lot Resurfacing Program and the $1,175,000 to replace playground equipment and install shade canopies be transferred as an Operating Transfer from the General Fund into the Capital Projects Fund. There is no net effect of these adjustments to the Final Budget as a whole. The only effect is to shift $2,195,000 in operating expenditures of Natural Resources Parks and Recreation from the General Fund budget and to put them into the Capital Projects budget. Respectfully submitted, C.H. Huckelberry County Administrator CHHlmjk - June 9, 2010 Attachments 4-41 This page intentionally left blank. 4-42 Pima County FY 2010/2011 Adopted Budget BUDGET OVERVIEW Financial Structure Consolidated Overview of the County Budget by Fund Total County Budget by Source and Use Revenues & Expenditures for Fiscal Years 2008/2009 Through 2010/2011 Budget in Brief Fiscal Year 2010/2011 Adopted Full Time Equivalent Positions for Fiscal Years 2008/2009 Through 2010/2011 Pima County Capital Improvement Program Overview 5-1 This page intentionally left blank. 5-2 Pima County FY 2010/2011 Adopted Budget FINANCIAL STRUCTURE Accounting policies: The Pima County accounting policies are guided by the State of Arizona Auditor General through the Uniform Accounting Manual for Arizona Counties. The policies conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB) and provide a consistent basis for presenting financial information of the County. Fund accounting: The financial transactions of the County are recorded in individual funds, each of which is considered a separate fiscal entity. Each fund is accounted for with a separate set of selfbalancing accounts that comprise its assets, liabilities, net assets, revenues, and expenditures or expenses, as appropriate. The various funds and subsidiary ledgers are classified by category and type as follows: Fund Type Description GOVERNMENTAL FUNDS Governmental funds use the modified accrual basis of accounting, a current financial resource measurement focus. Governmental Funds are comprised of the following: General Fund The General Fund is the County’s principal financing vehicle for general government operations and for resources that are not required to be accounted for in another fund. Special Revenue Funds Account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include the following: z z z z z Funding Source Funded largely by primary property tax revenue and state shared sales tax revenue. Economic Development & Tourism – Accounts for resources used to promote business and job development and business retention in Pima County and the state of Arizona for the purpose of enhancing the economic welfare of the inhabitants of the County. Transient lodging excise (hotel/motel) tax revenues. Employment & Training - Accounts for resources controlled by the County as a prime sponsor under the Workforce Investment Act of 1998, superseding the Jobs Training Partnership Act. Also includes Youth Opportunity (YO) grant, Pima Vocational High School, and many other grants. Primarily Federal Government revenue. Environmental Quality - Accounts for resources specifically identified to be expended for the protection of water, air, and land from pollutants. Air quality inspection and application fees; revenues from alternate onsite disposal plans; and federal and state grants. Library District – Accounts for resources used for the management and operation of the Pima County Free Library District. Secondary property tax revenue. Public Health - Accounts for resources used to finance activities involved in the conservation and improvement of public health, emergency management/homeland security, and various animal control functions. Federal and state grants; charges for services provided; and operating transfers from the General Fund. 5-3 Pima County FY 2010/2011 Adopted Budget Fund Type Description Funding Source GOVERNMENTAL FUNDS (cont’d) Special Revenue Funds (cont’d) Regional Flood Control District - Accounts for expenditures necessary to analyze, design, and maintain flood control improvements to protect persons and property from floodwaters. Secondary taxes on real property. School Reserve Fund – Accounts for resources specifically identified to be expended for education programs in the Pima County Accommodation District and specialized educational programs that extend outside the boundaries of individual school districts. Federal and state grants; private donations; Arizona Department of Education. Solid Waste Fund – Accounts for resources used to provide solid waste disposal facilities and services and tire recycling services. Landfill tipping fees; County share of state tax on new tire sales. Stadium District – Accounts for resources specifically identified to be expended for the management and operation of Tucson Electric Park. Car rental surcharge fees; recreational vehicle surcharge fees; hotel/motel bed taxes; and charges for services provided for special events. Transportation - Accounts for administrative and operating costs expended for highways and streets, as well as resources transferred to the Capital Projects Fund for construction of highways and streets. County share of gasoline tax collected by state Highway User revenues; Vehicle License Tax revenues; and charges for services. Other Special Revenue Funds - Account for resources to be expended for various other programs of the County, including various probation programs, consumer protection programs, family support, antiracketeering programs, law library, etc. Federal and state grants. Antiracketeering funding is provided by court ordered forfeitures, diversion fees, and restitution payments. Accounts for the accumulation of resources for, and the payment of, long term debt principal and interest applicable to Governmental Funds. This fund manages the debt for Transportation bonds and loans, Certificates of Participation, and General Obligation bonds. Secondary tax levy on real and personal property; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund for the payment of Transportation bonds and loans; transfers from Capital Projects and Regional Wastewater Reclamation Funds for payment of Certificates of Participation. z z z z z z Debt Service Fund 5-4 Pima County FY 2010/2011 Adopted Budget Fund Type Description Funding Source Capital Projects Fund Accounts for financial resources to be used for the acquisition or construction of major capital assets, including land, buildings, roads and streets, drainage ways, libraries, and parks (other than those financed by Proprietary Funds). Bond sale proceeds; federal and state grants; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund; transfers of Regional Flood Control District and Library District monies; reimbursements associated with specific capital projects and from other governments. PROPRIETARY FUNDS Proprietary funds are used to account for Pima County’s business-type activities. These funds use the economic resources measurement focus and accrual basis of accounting. This measurement focus provides for the short term and long term recognition of revenues and expenses. Proprietary Funds are comprised of: Enterprise Funds Account for operations that are financed and operated in a manner similar to private business enterprises. Enterprise funds within Pima County include the following: GOVERNMENTAL FUNDS (cont’d) z z z z Development Services - Accounts for the operations that provide zoning permits, enforce ordinances, and administer uniform building codes. License and permit fees for plan examinations and zoning; penalties related to the issuance of building, plumbing, mechanical, electrical and mobile home permits; and charges for services such as plan checks and subdivision coordination. Pima Health System & Services - Accounts for health plans funded by the Arizona Health Care Cost Containment System (AHCCCS) and long term care under the Arizona Long Term Care System (ALTCS). Primarily derived from capitation fees. Parking Garages - Accounts for the management and operation of eight parking facilities located in downtown Tucson. Parking fees from six public parking garages and two parking lots owned by Pima County. Regional Wastewater Reclamation - Accounts for the management and operation of wastewater treatment and water pollution control facilities. Sewer user, sewer connection, and sanitation fees. 5-5 Pima County FY 2010/2011 Adopted Budget Fund Type Internal Service Funds Description Funding Source Account for the financing of goods or services provided by one department to other departments of the County on a cost reimbursement basis. Internal Service funds include the following: z z Self Insurance Trust Fund - Accounts for the risk management function of the County. The fund is administered by the Board of Supervisors and an appointed board of trustees, and provides self insurance for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also provides coverage for certain types of litigation. Financed by charges to specific user departments and to the General Fund. Other Internal Service Funds - Account for the acquisition, operation, and maintenance of automotive and communications equipment used by County departments and for printing services provided to County departments. Financed by fees and reimbursements charged to user departments. FIDUCIARY FUNDS Fiduciary funds do not include resources belonging to Pima County; therefore, they are not part of the County’s budgeting process. The County does, however, have custodial responsibility for these funds and reports them in its Comprehensive Annual Financial Report. Agency Funds Account for cash and investments held by the County on behalf of various fire districts, cities and towns, individuals, the state and other agencies. Also included are clearing funds for payroll and property taxes. Investment Trust Fund Accounts for cash and investments held by the County on behalf of various school districts. SUBSIDIARY LEDGERS It should be noted that balances from the former General Fixed Asset Account Group and the General Long Term Debt Account Group are now considered subsidiary ledgers and are reported within the County’s government-wide financial statements, as required by GASB 34. 5-6 Pima County FY 2010/2011 Adopted Budget CONSOLIDATED OVERVIEW OF COUNTY BUDGET BY FUND REVENUES BY FUND GENERAL FUND 38.18% ENTERPRISE FUNDS 30.21% SPECIAL REVENUE FUNDS CAPITAL PROJECTS FUNDS 20.04% 5.97% DEBT SERVICE FUND 5.60% EXPENDITURES BY FUND GENERAL FUND 34.06% ENTERPRISE FUNDS 25.19% SPECIAL REVENUE FUNDS 19.45% CAPITAL PROJECTS FUNDS DEBT SERVICE FUND 7.42% 13.88% FUNDING SOURCES EST. BEGINNING FUND BALANCE 2010/2011 GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUND CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS 53,633,402 75,146,290 38,689,263 188,234,671 133,233,362 ADOPTED REVENUES 2010/2011 475,547,947 249,652,218 69,778,801 74,330,378 376,381,044 Note: The above charts do not include Internal Service Funds. 5-7 OTHER FINANCING SOURCES 2010/2011 INTERFUND TRANSFERS IN / (OUT) (487,666,759) 0 (278,498,230) 0 (106,277,555) 0 (198,701,642) 75,000,000 (360,752,883) 165,000,000 (41,514,590) 6,700,435 21,425,078 14,599,521 (1,158,386) ADOPTED EXPENDITURES 2010/2011 ESTIMATED ENDING FUND BALANCE 0 53,000,713 23,615,587 153,462,928 312,703,137 Pima County FY 2010/2011 Adopted Budget TOTAL COUNTY BUDGET BY SOURCE AND USE MEMO REVENUE 0.80% REVENUES MISCELLANEOUS 1.44% INTEREST 0.33% TAXES 33.78% FINES AND FORFEITS 0.73% SPECIAL ASSESSMENT 0.02% LICENSES & PERMITS 1.00% CHARGES FOR SERVICES 32.90% INTERGOVERNMENTAL 29.00% FY 2008/2009 ACTUAL REVENUES TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE 396,239,319 440,351 10,363,043 296,396,372 377,919,264 6,292,274 8,562,811 27,917,698 16,731,148 1,140,862,280 FY 2009/2010 REVISED FY 2010/2011 ADOPTED 419,319,386 401,105 10,861,177 335,262,690 397,606,822 10,188,170 4,183,156 17,943,808 10,120,000 1,205,886,314 420,814,770 303,619 12,480,140 361,199,316 409,746,291 9,057,190 4,097,330 17,991,732 10,000,000 1,245,690,388 EXPENDITURES CAPITAL OUTLAY 14.87% PERSONAL SERVICES 30.11% SUPPLIES & SERVICES 55.02% EXPENDITURES FY 2008/2009 ACTUAL FY 2009/2010 REVISED PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY 425,793,018 715,041,050 128,329,069 432,878,204 749,456,312 205,537,357 1,269,163,137 1,387,871,873 Note: The above charts do not include Internal Service Funds. 5-8 FY 2010/2011 ADOPTED 431,113,216 787,873,763 212,910,090 1,431,897,069 Pima County FY 2010/2011 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2008/2009 - 2010/2011 ACTUAL FY 2008/2009 REVISED FY 2009/2010 ESTIMATED FY 2009/2010 ADOPTED FY 2010/2011 GENERAL FUND REVENUE TAXES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE 281,748,647 2,746,957 131,966,325 35,329,711 4,720,314 1,083,732 7,099,195 370,881 465,065,762 301,095,303 2,442,172 128,650,688 37,611,266 8,829,613 615,565 4,345,308 0 483,589,915 298,490,676 2,448,870 136,565,808 38,455,331 8,154,709 612,237 4,319,469 0 489,047,100 301,397,635 2,463,032 122,016,410 36,590,770 7,681,832 871,336 4,526,932 0 475,547,947 PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY 254,819,503 206,254,694 1,202,529 462,276,726 252,777,551 240,950,712 1,037,382 494,765,645 248,763,451 0 0 451,290,237 255,279,227 231,372,395 1,015,137 487,666,759 TAXES SPECIAL ASSESSMENT LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE 57,269,002 440,351 4,242,441 134,750,173 15,417,201 1,563,248 1,551,208 16,404,560 1,428,124 233,066,308 49,293,946 401,105 5,193,905 150,798,989 14,379,331 1,348,557 1,136,677 11,078,675 120,000 233,751,185 49,276,219 524,292 4,574,810 141,364,849 13,645,948 1,190,059 1,394,149 10,613,507 0 222,583,833 50,645,834 303,619 4,850,672 166,792,012 13,875,282 1,360,358 1,109,439 10,715,002 0 249,652,218 PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY 95,692,087 97,141,797 4,771,388 197,605,272 102,929,297 132,170,871 4,727,199 239,827,367 106,045,000 107,651,554 5,287,604 218,984,157 104,872,473 160,703,515 12,922,242 278,498,230 TAXES INTERGOVERNMENTAL INTEREST 57,221,670 17,386 945,419 58,184,475 68,930,137 7,500 1,000,000 69,937,637 68,720,911 67,500 1,383,781 70,172,192 68,771,301 7,500 1,000,000 69,778,801 SUPPLIES & SERVICES 120,414,383 120,414,383 110,138,905 110,138,905 116,588,655 116,588,655 106,277,555 106,277,555 25,036,741 3,651,870 2,634,977 323,035 31,646,623 51,473,938 10,991,612 750,688 0 63,216,238 51,870,489 3,645,958 807,539 1,686,753 58,010,739 67,260,836 6,665,200 0 404,342 74,330,378 594,685 (139,274) 145,878,607 146,334,018 723,504 0 199,401,008 200,124,512 702,582 (164,543) 172,346,146 172,884,185 0 0 198,701,642 198,701,642 TOTAL EXPENDITURES TOTAL SPECIAL REVENUE FUNDS REVENUE TOTAL EXPENDITURES TOTAL 233,066,308 233,751,185 222,583,833 249,652,218 DEBT SERVICE FUND REVENUE TOTAL EXPENDITURES TOTAL CAPITAL PROJECTS FUNDS REVENUE INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL 5-9 Pima County FY 2010/2011 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2008/2009 - 2010/2011 ACTUAL FY 2008/2009 REVISED FY 2009/2010 ESTIMATED FY 2009/2010 ADOPTED FY 2010/2011 ENTERPRISE FUNDS REVENUE LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE 3,373,645 4,625,747 323,520,482 8,712 2,347,475 4,090,908 14,932,143 352,899,112 3,225,100 4,331,575 334,624,613 10,000 680,226 2,519,825 10,000,000 355,391,339 4,374,161 152,724,014 187,848,254 14,500 1,302,399 2,709,720 10,000,000 358,973,048 5,166,436 5,122,558 352,615,039 15,000 1,116,555 2,345,456 10,000,000 376,381,044 PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY 74,686,743 291,369,450 (23,523,455) 342,532,738 76,447,852 266,195,824 371,768 343,015,444 76,013,232 296,544,378 (23,941,248) 348,616,362 70,961,516 289,520,298 271,069 360,752,883 TOTAL REVENUES 1,140,862,280 1,205,886,314 1,198,786,912 1,245,690,388 TOTAL EXPENDITURES 1,269,163,137 1,387,871,873 1,308,363,596 1,431,897,069 1,140,862,280 1,269,163,137 1,205,886,314 1,387,871,873 1,140,776,173 1,308,363,596 1,245,690,388 1,431,897,069 TOTAL EXPENDITURES TOTAL Revenue Check Expend. Check Note: The above data does not include Internal Service Funds. 5-10 Pima County FY 2010/2011 Adopted Budget BUDGET IN BRIEF Arizona Revised Statute § 42-17105 requires the Pima County Board of Supervisors to adopt a budget for each fiscal year. On June 15, 2010, the Board adopted the budget for fiscal year 2010/11, which covers the period from July 1, 2010 through June 30, 2011. Pima County’s Fiscal Year 2010/11 Adopted Budget includes: • $1.432 billion in expenditures • $1.246 billion in revenues • $88.8 million in operating transfers between the various operating funds • $240.0 million total in debt issues including $75.0 million in General Obligation bonds and $165.0 million in Sewer Revenue Obligations Graphic analyses of expenditures by fund and functional area are presented below: Comparison of Expenditures by Fund Expenditures by Fund (000's) Fiscal Years 2009/2010-2010/2011 Expenditures by Fund Fiscal Year 2010/2011 General Fund 34.1% En terp rise 25.2% Debt Service 7.4% Capital Projects 13 .9% Special Re venue 19 .4% 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 General Fund Special Revenue Debt Service 2009/2010 Capital Projects Enterprise 2010/2011 GENERAL FUND: The Fiscal Year 2010/11 Adopted Budget for General Fund expenditures decreased by $7.1 million from fiscal year 2009/10. Major factors contributing to this net decrease include: • $9.3 million decrease in the County’s contribution to the Arizona Long Term Care System (ALTCS) due to American Recovery and Reinvestment Act (ARRA)/stimulus funding • $6.4 million decrease from a 2% across-the-board base budget reduction • $5.0 million decrease in General Fund support to University Physicians Healthcare Hospital • $2.1 million decrease from capitalization of PimaCore development expenditures • $1.0 million decrease in total contingency reserves for potential revenue shortfalls in Solid Waste Management and Development Services • $800,000 decrease in payments to the Metropolitan Tucson Convention and Visitor’s Bureau • $505,000 decrease due to transfer of the Kino Teen Health Program to the Public Health department • $408,000 decrease to bring the General Fund budgeted reserve to 5% of revenues • $376,000 decrease in motor pool costs • $1.1 million increase in the General Fund portion of the County self-insurance reserve • $1.5 million increase in contingency reserve for Stadium District operating deficit • $1.7 million increase in medical insurance costs • $2.4 million increase in mandated retirement contributions and other employee benefits • $5.3 million net increase in costs for primary and general elections in Recorder and Elections departments • $6.0 million increase for mandated contribution to the state for budget deficit relief • also includes minor departmental adjustments, other position related adjustments, etc. 5-11 Pima County FY 2010/2011 Adopted Budget SPECIAL REVENUE FUNDS: The Fiscal Year 2010/11 Adopted Budget for Special Revenue Funds expenditures increased by $38.7 million over fiscal year 2009/10. Major factors contributing to this net increase include: • $22.4 million increase in the Property Tax Stabilization Fund in anticipation of future decreases in taxable property values • $9.8 million increase in Public Health Grants primarily due to federal stimulus funded Communities Putting Prevention to Work (CPPW) program • $7.9 million increase for Sheriff Grants for the Pima County Wireless Integrated Network (PCWIN) project, from the federal High Intensity Drug Trafficking Area (HIDTA) program and various other projects and equipment • $6.3 million increase in stimulus grant funding for the Neighborhood Stabilization Program • $1.7 million increase in the IT Enhancement Fund for ongoing upgrades to various hardware and software • $1.5 million net increase in Facilities Renewal Fund due to a $1.8 million project to improve lighting in County parks • $800,000 increase in grants for the Office of Emergency Management and Homeland Security • $734,000 decrease due to ongoing reductions in the Neighborhood Conservation Fund portion of the Neighborhood Reinvestment Program • $1.1 million decrease in Indigent Defense Fill The Gap departmental expenditures as funds are being budgeted in Capital Projects for major systems development in fiscal year 2010/11 • $2.4 million reduction in budgeted expenditures of ARRA stimulus for energy efficiency/conservation • $2.5 million reduction in budgeted expenditures of ARRA stimulus in Employment & Training • $2.7 million reduction in spending for the County Free Library for maintenance and materials purchases • $3.3 million decrease in Transportation as a result of reduced street and highway user revenue collections • also includes other position related adjustments, benefits adjustments, adjustments for one time costs, etc. DEBT SERVICE FUND: The Fiscal Year 2010/11 Adopted Budget for Debt Service Fund expenditures decreased $3.9 million from fiscal year 2009/10. This decrease is the net of retired debt and anticipated debt service costs related to bond and certificates of participation sales to be made in fiscal year 20010/11. CAPITAL PROJECTS FUND: The Fiscal Year 2010/11 Adopted Budget for the Capital Projects Fund expenditures decreased by $1.4 million from fiscal year 2009/10, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2010/11 to Fiscal Year 2014/15 Capital Improvement Plan. (See the Capital Improvement Projects section Summary of Active Capital Improvement Projects.) ENTERPRISE FUNDS: The Fiscal Year 2010/11 Adopted Budget for Enterprise Fund expenses increased by $17.7 million over fiscal year 2009/10. Significant changes include: • $11.1 million increase in the Regional Wastewater Reclamation Enterprise Fund, relating to the rehabilitation of the system, inspection/assessment work, increased depreciation, debt service, etc. • $8.5 million net increase in Pima Health System & Services primarily due to increased enrollment compared to estimated levels used for the fiscal year 2009/10 budget • $1.7 million decrease in Development Services reflecting the continuing slowdown in construction activity • also includes position related adjustments, benefits adjustments, adjustments for one time costs, etc. 5-12 Pima County FY 2010/2011 Adopted Budget Comparison of Expenditures by Functional Area Expenditures by Function Expenditures by Function (000's) Fiscal Year 2010/2011 Fiscal Years 2009/2010-2010/2011 Public W orks 31.1% 500,000 County Admin 17.3 % 400,000 300,000 200,000 Community & Econ Dev 7.2% Medica l Services 23.8% 100,000 Justice & Law Enforcement 20.6% 0 s s en t ork Sv c em a lth li c W o rc f e b n u H E P l& ni ty aw di ca mu &L Me ice f t Com s o Ju Ofc nt Cou yA n dmi co n &E Dev 2009/2010 2010/2011 COUNTY ADMINISTRATION: The Fiscal Year 2010/11 Adopted Budget for expenditures for the County Administration functional area increased by $28.7 million over fiscal year 2009/10. Major reasons for the net increase include: • $22.4 million increase in the Property Tax Stabilization Fund in anticipation of future decreases in taxable property values • $6.0 million increase for anticipated contribution to the state for budget deficit relief • $5.3 million increase in costs for primary and general elections in Recorder and Elections departments • $1.5 million net increase in Facilities Renewal Fund due to a $1.8 million project to improve lighting in County parks • $1.5 million increase in contingency reserve for Stadium District operating deficit • $934,000 increase in medical insurance costs • $888,000 decrease from a 2.0% across-the-board base budget reduction • $408,000 decrease to bring the General Fund budgeted reserve to 5% of revenues • $1.0 million decrease in total contingency reserves for deficits in Solid Waste Management and Development Services • $1.6 million decrease in General Fund support to University Physicians Healthcare Hospital • $2.1 million decrease from capitalization of PimaCore development expenditures • The Fiscal Year 2010/11 Adopted Budget for Debt Service Fund expenditures decreased $3.9 million from fiscal year 2009/10. This decrease is the net of retired debt and anticipated debt service costs related to bond and certificates of participation sales to be made in fiscal year 20010/11 • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. COMMUNITY & ECONOMIC DEVELOPMENT: The Fiscal Year 2010/11 Adopted Budget for expenditures for the Community & Economic Development functional area decreased by $2.5 million from fiscal year 2009/10. Major factors contributing to this net decrease are: • $2.7 million reduction in spending for the County Free Library for maintenance and materials purchases • $2.5 million reduction in budgeted expenditures of ARRA/stimulus in Employment & Training • $754,000 decrease in the School Reserve Fund from reduced state spending on education • $734,000 decrease due to ongoing reductions in the Neighborhood Conservation Fund portion of the Neighborhood Reinvestment Program • $707,000 decrease in Stadium District from anticipated reduction in future operations • $505,000 decrease due to transfer of the Kino Teen Health Program to the Public Health department 5-13 Pima County FY 2010/2011 Adopted Budget • • $526,000 combined decrease in spending in Community Development & Neighborhood Conservation and Economic Development & Tourism $6.3 million increase in stimulus grant funding for the Neighborhood Stabilization Program JUSTICE & LAW ENFORCEMENT: The Fiscal Year 2010/11 Adopted Budget for the Justice & Law Enforcement functional area increased by $9.6 million over fiscal year 2009/10. This net increase is due primarily to: • $7.9 million increase for Sheriff Grants for the Pima County Wireless Integrated Network (PCWIN) project, from the federal High Intensity Drug Trafficking Area (HIDTA) program and various other projects and equipment • $1.5 million in net increases in various Justice & Law Enforcement Special Revenue Funds • also includes other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. OFFICE OF MEDICAL AND HEALTH SERVICES: The Fiscal Year 2010/11 Adopted Budget for the Office of Medical and Health Services functional area increased by $8.7 million over fiscal year 2009/10. The main reasons for this net increase include: • $9.8 million increase in Public Health Grants primarily due to federal stimulus funded Communities Putting Prevention to Work (CPPW) program and Emergency Management/Homeland Security grants • $8.5 million net increase in Pima Health System & Services primarily due to increased enrollment compared to estimated levels used for the fiscal year 2009/10 budget • $800,000 increase in grants for the Office of Emergency Management and Homeland Security • $3.4 million reduction to County support for University Physicians Healthcare Hospital from $10 million in fiscal year 2009/10 to $6.6 million in fiscal year 2010/11 according to the original contract; an additional $1.6 million reduction is budgeted in Contingency from $15 million in fiscal year 2009/10 to $13.4 million in fiscal year 2010/11 • $9.3 million decrease in the County’s contribution to the Arizona Long Term Care System (ALTCS) due to American Recovery and Reinvestment Act (ARRA)/stimulus funding PUBLIC WORKS: The Fiscal Year 2010/11 Adopted Budget for the Public Works functional area decreased by a net $0.5 million from fiscal year 2009/10. Significant changes include the following: • $11.1 million increase in the Regional Wastewater Reclamation Enterprise Fund, relating to the rehabilitation of the system, inspection/assessment work, increased depreciation, debt service, etc. • $3.3 million decrease in Transportation as a result of reduced street and highway user revenue collections • $2.4 million reduction in budgeted expenditures of ARRA/stimulus for energy efficiency/conservation • $1.7 million decrease in Development Services reflecting the continuing slowdown in construction activity • $1.4 million decrease in Capital Projects based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2010/11 to Fiscal Year 2014/15 Capital Improvement Plan. (See the Capital Improvement Projects section - Summary of Active Capital Improvement Projects.) • $1.3 million in reduced General Fund expenditures in Facilities Management and Natural Resources Parks & Recreation • $640,000 decrease in Department of Environmental Quality • also includes other position related adjustments, benefits adjustments, adjustments for other one time costs, increased depreciation, etc Comparison of Revenues Please refer to the Revenue Sources section for an analysis of significant revenue variances and trends. 5-14 Pima County FY 2010/2011 Adopted Budget Projected Net Changes in Fiscal Year End Fund Balances/Net Assets The following is a discussion of changes in ending fund balances or net assets in fiscal year 2010/11: General Fund Due to a change in the method of budgeting for the ending fund balance implemented in fiscal year 2007/08, the adopted ending fund balance for the General Fund in future years will be zero, a net decrease for fiscal year 2010/11 of $53.6 million from the budgeted beginning fund balance. General Fund expenditures include $24.0 million, an amount equal to the expected ending fund balance, to represent a General Fund Reserve in order for the County to be in compliance with state statute. Changes other than this reserve represent a net decrease of $29.6 million from the beginning fund balance. Major factors contributing to this decrease are discussed under the Budget Issues Tab (pages 4-10 through 4-15). Special Revenue Funds The fiscal year 2010/11 adopted ending fund balance for all Special Revenue Funds is $53.0 million, a net decrease of $22.1 million from the budgeted beginning fund balance. Major factors contributing to this decrease include net reductions/increases in the various special revenue fund and grant fund balances reflecting increases or decreases in the 8 major and nearly 60 minor County funds due to restricted funds being spent on their specified services. These funds account for such diverse functions as Transportation, Regional Flood Control District, Public Health, Solid Waste Management, the County Free Library, Stadium District, Justice and Law Enforcement Grants, etc. Debt Service Fund The fiscal year 2010/11 adopted ending fund balance for the Debt Service Fund is $23.6 million, a net decrease of $15.1 million from the budgeted beginning fund balance. Major factors contributing to this increase include: • $19.6 million net decrease in operating transfers in • $3.9 million decrease in overall debt service payments. This decrease is the net of retired debt and anticipated debt service costs related to bond sales and the issuance of Certificates of Participation to be made in fiscal year 2009/10 • $159,000 decrease property tax revenues Capital Projects Fund The fiscal year 2010/11 adopted ending fund balance for the Capital Projects Fund is $153.5 million, a net decrease of $34.8 million from the budgeted beginning fund balance as existing bond and non-bond funds are expended in the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s proposed fiscal year 2010/11 to 2014/15 Capital Improvement Plan. (See the Capital Improvement Project section - Summary of Active Capital Improvement Projects) Enterprise Funds The fiscal year 2010/11 adopted ending net assets for all Enterprise Funds is $312.7 million, a net increase of $179.5 million over the budgeted beginning net assets. Major factors contributing to this increase include: • $165.0 million in additional sewer revenue obligation proceeds • $14.2 million increase in the Regional Wastewater Reclamation Enterprise Fund due to a combination of increases in sewer revenue fees partially offset by decreased connection fees, and increased debt repayments A summary table of beginning and ending fund balances/net assets for all funds is located on pages 8-2 through 8-4 of the Summary Schedules section. 5-15 Pima County FY 2010/2011 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2008/2009 - 2010/2011 FUNCTIONAL AREA/SUPER DEPARTMENT ADOPTED REVISED ADOPTED CHANGE 2008/2009 2009/2010 2010/2011 09/10 to 10/11 COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY PROCUREMENT RECORDER TREASURER 160.5 23.7 18.0 14.8 18.0 125.9 29.0 38.0 129.7 32.5 67.0 40.0 160.5 24.0 17.0 17.8 17.0 123.5 27.0 37.0 128.0 31.8 50.3 40.0 160.5 24.0 16.0 17.8 16.0 236.6 27.0 51.1 200.0 30.8 61.8 38.6 0.0 0.0 (1.0) 0.0 (1.0) 113.1 0.0 14.1 72.0 (1.0) 11.5 (1.4) TOTAL COUNTY ADMINISTRATION 697.1 673.9 880.2 206.3 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT 7.0 26.5 136.5 378.5 5.0 66.5 15.0 4.6 6.6 25.6 159.0 383.7 2.9 20.2 14.0 30.7 4.0 30.4 155.5 387.5 3.1 19.0 14.5 31.2 (2.6) 4.8 (3.5) 3.8 0.2 (1.2) 0.5 0.5 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 639.6 642.7 645.2 2.5 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 221.5 13.0 447.4 225.5 10.8 9.5 122.1 569.6 9.2 37.1 1,411.2 663.5 217.5 13.0 448.3 208.0 10.6 9.5 139.1 541.6 9.2 38.3 1,412.2 672.5 212.6 13.0 457.6 202.8 10.6 11.5 135.0 530.6 14.6 35.5 1,413.2 667.6 (4.9) 0.0 9.3 (5.2) 0.0 2.0 (4.1) (11.0) 5.4 (2.8) 1.0 (4.9) TOTAL JUSTICE & LAW ENFORCEMENT 3,740.4 3,719.8 3,704.6 (15.2) 31.5 0.0 700.2 391.8 30.0 0.0 680.5 390.6 31.0 11.0 586.4 367.0 1.0 11.0 (94.1) (23.6) 1,123.5 1,101.1 995.4 (105.7) COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT OFFICE OF MEDICAL AND HEALTH SERVICES INSTITUTIONAL HEALTH OFC OF EMERG MGMT & HOMELAND SECURITY PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 5-16 Pima County FY 2010/2011 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2008/2009 - 2010/2011 FUNCTIONAL AREA/SUPER DEPARTMENT ADOPTED REVISED ADOPTED CHANGE 2008/2009 2009/2010 2010/2011 09/10 to 10/11 PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT FLEET SERVICES GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT REGIONAL WASTEWATER RECLAMATION SOLID WASTE MANAGEMENT TRANSPORTATION 10.5 135.3 52.5 176.0 62.2 21.6 293.0 38.4 67.0 599.0 42.6 414.7 9.5 71.2 43.9 173.0 62.7 15.6 251.3 34.0 70.3 580.0 34.5 354.1 4.0 65.8 35.2 168.0 54.0 15.6 236.2 30.0 70.3 519.7 33.5 295.6 (5.5) (5.4) (8.7) (5.0) (8.7) 0.0 (15.1) (4.0) 0.0 (60.3) (1.0) (58.5) TOTAL PUBLIC WORKS 1,912.8 1,700.1 1,527.9 (172.2) TOTAL FUNCTIONAL AREAS 8,113.4 7,837.6 7,753.3 (84.3) 5-17 Pima County FY 2010/2011 Adopted Budget Major net changes in Full Time Equivalent (FTE) positions from fiscal year 2009/10 to 2010/11 are generally explained below: FTEs in County Administration increased by 206.3 or 30.6%. Major factors contributing to this net increase include: • • • • • 113.1 FTE net increase in Finance & Risk Management mainly due to the consolidation of central services 72.0 FTE net increase in Information Technology mainly due to the consolidation of central services 14.0 FTE net increase in Human Resources mainly due to the consolidation of central services 11.5 FTE increase in the Recorder mainly from the addition of temporary elections worker positions for the 2010 primary and general elections 4.4 FTE net decrease in various other County Administration departments mainly from eliminating or reducing hours of vacant positions FTEs in Community & Economic Development increased by 2.5 or 0.4%. contributing to this net increase include: • • • • • Major factors 3.8 FTE increase in County Free Library due to the addition of 4.8 intermittent FTEs less 1.0 FTE due to the consolidation of central services 2.6 FTE decrease in Community & Economic Development Administration due to the consolidation of central services 4.8 FTE increase in Community Development & Neighborhood Conservation mainly due to positions needed to administer new grants 3.5 FTE decrease in Community Services, Employment & Training due to the transfer of 8.0 Teen Center FTEs to Public Health, the transfer of 4.2 FTEs due to the consolidation of central services, partially offset by 8.7 additional FTEs needed to administer new grants Minor changes in other Community & Economic Development departments net to a zero FTE change FTEs in Justice & Law Enforcement decreased by 15.2 or 0.4%. Major factors contributing to this net decrease include: • • • • • • • 5.0 FTE decrease in Clerk of the Superior Court resulting from the reduction of funded hours to existing positions. 3.2 FTE decrease in Indigent Defense General Fund positions due to the elimination of vacant positions 10.3 FTE net decrease in various Justice and Law enforcement special revenue fund and grant departments 2.0 FTE increase in Justice Court Green Valley General Fund positions due to the transfer of Photo Traffic Enforcement program positions from Justice Court Tucson 3.5 FTE decrease in Justice Court Tucson General Fund positions due to the transfer of Photo Traffic Enforcement program positions to Justice Court Green Valley and Justice Court Tucson Photo Traffic Enforcement Special Revenue Fund 5.4 net FTE increase in Office of Court Appointed Counsel departments General Fund positions due to the creation of the Dependent Child Representation Department partially offset by the elimination of vacant positions 2.0 FTE increase in Sheriff General Fund positions due to the transfer of grant positions resulting from the loss of grant funding 5-18 Pima County FY 2010/2011 Adopted Budget FTEs in Office of Medical and Health Services decreased by 105.7 or 9.6%. Major factors contributing to this net decrease include: • • • • 1.0 FTE increase in Institutional Health due to the addition of two FTEs to address behavioral health concerns, and the decrease of one FTE that was transferred to the new department Office of Emergency Management & Homeland Security 11.0 FTE increase in Office of Emergency Management & Homeland Security mainly due to the transfer of FTEs from Public Health 94.1 FTE decrease in Pima Health System and Services due to the consolidation of central services and the unfunding of member care positions 23.6 FTE decrease in Public Health mainly due to the consolidation of central services FTEs in Public Works decreased by 172.2 or 10.1%. Major factors contributing to this net increase include: • • • • • • • • • • • • 5.0 FTE decrease in Facilities Management due to the consolidation of central services 15.1 FTE decrease in Natural Resources, Parks & Recreation due to the transfer of 8.0 FTES as part of the consolidation of central services and the unfunding of 7.1 vacant FTEs mainly in the Trades Maintenance Technician and Trades Maintenance Specialist positions 5.4 FTE decrease in Development Services due to the transfer of 3.0 FTEs as part of the consolidation of central services, unfunding of 2.0 FTEs, and the reduction in hours for 0.4 FTE 58.5 FTE decrease in Transportation due to the transfer of 55.6 FTEs as part of the consolidation of central services, the unfunding of 4.5 FTEs, and increase in hours for 1.6 FTEs 60.3 FTE decrease in Regional Wastewater Reclamation due to the transfer of 26.4 FTEs as part of the consolidation of central services and the unfunding of 32.6 FTE vacant positions and reducing hours for several classification resulting in a decrease of 1.3 FTEs 8.7 FTE decrease in Environmental Quality due to unfunding of 6.0 FTEs, the transfer of 3.0 FTEs as part of the consolidation of central services, and the increase in hours for 0.3 FTE 1.0 FTE decrease in Solid Waste Management due to unfunding of 1.0 FTE 4.0 FTE decrease in Public Works Administration due to unfunding of 4.0 FTEs 5.0 FTE decrease in Capital Projects due to consolidation of central services 0.5 FTE decrease in Graphic Services Design due to the allocation of 0.5 FTE of an OSL III position to Graphic Services Production 0.5 FTE increase in Graphic Services Production due to the allocation of 0.5 FTE of an OSL III position from Graphic Services Design 8.7 FTE decrease in Fleet Services due to the transfer of 5.0 FTES as part of the consolidation of central services and the unfunding of 3.7 vacant FTEs mainly in Trades Maintenance positions 5-19 Pima County FY 2010/2011 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM OVERVIEW The following charts provide summary information for Pima County’s fiscal year 2010/11 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2010/11 Capital Projects Fund 1 Expenses by Category Open Space 2.68% Cultural Resources 1.17% Solid Waste Management 0.92% Neighborhood/ Housing Reinvestment 4.18% Sources of Funding Information Technology 0.70% Stadium District 0.28% Operating Transfers 9.45% Transportation 38.95% Finance 5.99% Fund Balance Decrease 15.40% Charges for Svcs/Impact Fees 3.56% Bond Proceeds 37.74% Sheriff/Public Safety Comm. 6.95% Natural Resources, Parks & Rec 8.63% Regional Flood Control District 9.58% Expenses by Category Transportation Facilities Management Regional Flood Control Parks and Recreation Sheriff Finance Neighborhood/Housing Reinvestment Open Space Cultural Resources Solid Waste Management Information Technology Stadium District Total Facilities Management 19.97% Intergov't Revenue 33.85% Sources of Funding Other Funding: Bond Proceeds Intergovernmental Revenue Other Funding: Fund Balance Decrease Other Funding: Operating Transfers Charges for Services/Impact Fees Total $77,371,716 39,681,788 19,032,132 17,143,494 13,817,554 11,900,000 8,304,506 5,329,505 2,334,470 1,836,041 1,390,436 560,000 $198,701,642 1 $75,000,000 67,260,836 30,598,365 18,772,899 7,069,542 $198,701,642 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the CIP section - Summary of Active Capital Improvement Projects for a complete list of all projects, including enterprise and internal services projects and related expenditures. 5-20 Pima County FY 2010/11 Adopted Budget FINANCIAL POLICIES This section details the financial policies that guide Pima County’s budget development process. Adopt a Balanced Budget Arizona Revised Statute §42-17151 states, in pertinent part: On or before the third Monday in August each year the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. This requirement, in effect, mandates the adoption of a balanced budget. Furthermore, it is Pima County’s policy that unencumbered balances from the preceding fiscal year are considered “one-time” monies and are not to be used to fund recurring expenses, i.e., recurring operating expenditures must be matched by recurring operating revenues. Adhere to a Well Defined Budgetary Process Refer to pages 2-3 through 2-5 for an in-depth discussion of the various elements of the budgetary process including the basis of presentation, basis of budgeting, budgetary control, budget amendments, and budget preparation and approval. Promote Budget Accountability With the fiscal year 1999/2000 budget, the Board of Supervisors adopted a Budget Accountability Policy (see the Supplemental Information section - Pima County Budget Policies). The purpose of the policy is to establish guidelines and a methodology for the Board of Supervisors to perform their duties related to the budget and to operate Pima County Government as provided by law, by exercising financial and programmatic control over expenditures and revenues related to County programs and services. It specifically addresses appropriations for supplemental funding, transfers of appropriations among programs, and budget exceedence. Follow a Programmatic Method of Budgeting Prior to fiscal year 1998/99, departments within Pima County budgeted solely on a cost center/account line item basis. While this type of presentation provides valuable information, it does not identify the full cost or funding sources associated with programs. Starting in fiscal year 1998/99, and continuing since then, the budget has been presented using a line item and programmatic method. The goal of this presentation is to plan and measure financial operations and to evaluate programs and the impact they have on the community. Programs in this context are defined as a group of closely related activities or services. Departments organize their activities into programs and report quantitative results for each. They also provide a statement describing the main function or purpose of each program, the primary services provided, and goals and objectives. Additionally, departments are asked to provide outcome, quality, output, and/or efficiency performance measures in their program submissions. To highlight performance trends, departments are asked to report each program performance measure for a three-year period, the actual result for fiscal year 2008/09, the estimated result for fiscal year 2009/10, and the planned result for fiscal year 2010/11. As this type of presentation evolves, the goal will be to have quality, outcome, and customer service performance measures added to departmental budget submissions. 6-1 Pima County FY 2010/11 Adopted Budget Follow Measures to Weather the National Economic Downturn Due to the national economic recession, state, county and city budgets have experienced severe distress. Pima County is no exception. Faced with plummeting state shared revenues, the County began to reduce overall expenditures more than two years ago. State shared funding sources in the areas of sales tax, vehicle license tax, and highway user revenue funds (HURF) have decreased more than $36.7 million from their peak in fiscal year 2006/07. For the first time since 1989, the property tax base has also shown a decline. The primary assessed value of the County declined from the previous year approximately 0.50 percent, while the secondary assessed value declined approximately five percent, which means for the budget we are now preparing for FY 2010/11, our tax base will be smaller than it has been previously. Furthermore, we expect a more severe contraction of the tax base for fiscal years 2011/12 and 2012/13. While our tax base shrinks and our state shared revenues are near historic lows, the State of Arizona, in balancing the state budget, has made unprecedented expense transfers and shifts to counties, but not to cities and towns. These shifts began over two years ago and resulted in approximately $35 million in revenue reductions and cost shifts to Pima County through fiscal year 2010/11. Given the drop of over $36.7 million in state shared revenues from fiscal year 2006/07 to 2010/11, a declining value in the property tax base, and $35 million in state cost shifts and transfers over the past three years, Pima County faces unprecedented budget challenges. A number of measures have been followed to address these challenges, some of which are summarized here: • Across-the-board budget reductions of between 8 and 10 percent for General Fund departments have yielded $18.3 million in savings for each of fiscal years 2008/09 and 2009/10, and will yield $25 million in fiscal year 2010/11. • For the third year in a row there have been no across-the-board pay adjustments given to County employees. Had, for example, a two percent pay adjustment been given in each of the three years, approximately $7 million in additional General Fund costs would have been incurred over the three year period. • Health insurance costs continue to escalate. Pima County has been proactive in attempting to manage its health insurance premium cost paid per employee. In fact, Pima County, from a statewide perspective, experiences the lowest per-employee cost for health insurance of any county in Arizona. Even with this favorable fiscal position, cost increases associated with County employee health insurance have escalated at near record amounts in the last two years. Actions are now being taken to bring these runaway cost escalations under control. While the amount of increase is capped by contract with United Healthcare, our insurance provider, these rate caps still represent significant premium increases. This year these increases will equal 16 percent. By aggressively managing excessive loss premium areas, the County expects to bring these excessive rate increases into near normal or below normal range beginning in fiscal year 2011/12. The health insurance plan options being developed for fiscal year 2010/11 will still require an additional contribution of $2.7 million from the County for employee health insurance. • In order to assist departments in reducing their discretionary spending, travel and training budgets were reduced from $3.5 million in fiscal year 2007/08 to $800 thousand in fiscal year 2009/10, a reduction of 78 percent. • Aggressive actions were taken to reduce security, energy, and janitorial services in County office complexes, resulting in $1.8 million in annual savings. • Vehicle mileage rates set by the Fleet Services Department (an internal services fund) were reduced substantially (in part by postponing the purchase of replacement vehicles), resulting in annual savings of $3.3 million. 6-2 Pima County FY 2010/11 Adopted Budget • To reduce administrative and overhead expenses, Pima County undertook an administrative consolidation of job classifications that were designed primarily to provide support services in the areas of human resources, procurement, information technology and finance. In total, more than 170 positions were identified throughout the County in various departments other than the traditional central service departments that have provided these services. The administrative consolidation had several objectives, the first of which was to reduce administrative support costs. The second was to ensure uniform application of County policies and procedures, since standard County policies, could be, and have been, interpreted differently within various departments and agencies. Approximately $2 million in annual savings is expected from this effort. Provide Justification for all Supplemental Requests During the budget process, any departmental funding request that exceeds the prior year’s level of funding (with authorized adjustments) must include an impact statement describing the ramifications should additional funding not be granted. This impact can be stated in terms of opportunities lost, mandates not met, services not provided, or outcomes not achieved. Departments are also instructed to be as explicit as possible, when describing the effect of unfunded proposals, especially regarding the impact on Pima County residents. For fiscal year 2010/11 $4,110,264 in funding was approved for supplemental requests. (See Summary Schedules section - Summary of Adopted Supplemental Packages.) Diversify the County’s Revenue Sources Property Taxes The fiscal year 2010/11 Adopted Budget relies on no change in the primary property tax rate for General Government, a $0.0400 increase in the Debt Service tax rate, no change in the Flood Control District tax rate and a $0.0457 increase in the Library District tax rate. The total property tax rate for Pima County increases from $4.5511 to $4.6368 per $100 of assessed valuation. General Government Revenues other than Property Taxes Excluding revenues related to primary property taxes, projected fiscal year 2010/11 general government revenue from all other sources is $132.8 million, a decrease of $8.1 million from the fiscal year 2009/10 adopted budget. State Shared Sales Taxes are expected to decrease by $6.0 million, while Vehicle License Tax revenue is expected to be unchanged. Other changes in revenue include a $266 thousand increase in Pooled Investment Interest and a $20 thousand increase in Business License and Permit revenue. Transient Lodging tax revenue decreases by $544 thousand. Contributions for Administrative Overhead from County enterprise funds decrease by $1.8 million due to reduced services. Federal Payments in Lieu of Taxes (F-PILT) increase by $150 thousand because the Federal Government has fully funded the PILT program as part of the Federal economic stimulus package. The adopted budget assumes the elimination of $250 thousand in county assistance lottery funds, and $3.8 million in state funding for Proposition 204 hold-harmless (see Glossary) will not be forthcoming in fiscal year 2010/11. State Shared Income Taxes In the tax equity battle that occurred with the state legislature in the 1990's, tax equity for Pima County was defined as a three-legged stool, with redistribution of sales tax, highway user revenue funds (HURF), and state shared income tax each defining one leg of the stool. Sales tax equity was achieved first, followed by HURF equity in 1997. There has been no progress made in obtaining the third leg of the tax equity stool, which is state shared income tax. 6-3 Pima County FY 2010/11 Adopted Budget All incorporated jurisdictions in Arizona receive state shared income taxes. If unincorporated Pima County were a municipality, it would be the fourth largest city in the state and the County’s share of income tax would be equivalent to just over $31.1 million. If these income tax revenues were received, they could be used to further reduce the primary property tax by $0.3484 per $100 of assessed value. Local Sales Tax Several times over the course of the fiscal year 2007/08 budget planning process, the Board of Supervisors discussed and voted on whether to adopt a half-cent general excise tax (sales tax). As permitted by Arizona Revised Statutes, a unanimous vote of the Board would have enacted such a tax. However, a unanimous vote was not forthcoming, despite the County Administrator’s strong recommendation that a sales tax be approved in order to provide property tax relief, as well as to address the pressing needs of the County. Departmental Revenue Enhancements/Increases During each fiscal year’s budget planning and preparation, opportunities for non-tax revenue enhancements and increases are routinely explored. For a complete schedule of revenue adjustments, including new fees and other charges, as well as existing fee increases, refer to the Revenue Sources section – Summary of Revenue by Fund, Department, and Category Stabilize the Property Tax Rates Table 1 underscores the Board of Supervisor’s commitment to stabilize, if not reduce, property tax rates. The total rate decreased by 8.0 percent in fiscal year 2008/09, decreased by 1.7 percent in fiscal year 2009/10, and, due to declining property values of 5.1 percent, will have to increase by 1.9 percent in fiscal year 2010/11. Table 1 Comparison of Property Tax Rates* Pima County Primary (General Gov’t) Debt Service Library District Regional Flood Control District Total FY 2007/08 Tax Rates FY 2008/09 Tax Rates $3.6020 0.6850 0.3975 0.3446 $5.0291 $3.3913 0.6050 0.3393 0.2935 $4.6291 FY 2009/10 FY 2010/11 Tax Rates Tax Rates $3.3133 0.7100 0.2643 0.2635 $4.5511 $3.3133 0.7500 0.3100 0.2635 $4.6368 * Does not include Fire District Assistance Tax, which is set by state formula. Maintain an Adequate Ending General Fund Balance Over the past ten years, the unreserved ending General Fund balance ranged from an actual low of $19.7 million for fiscal year 2000/01 to a projected high of $53.6 million for fiscal year 2009/10. The Board of Supervisors has adopted an unreserved ending General Fund Balance of $24 million for fiscal year 2010/11, which is 5 percent of budgeted operating revenues. This is within the Government Finance Officers Association (GFOA) recommendation that “no less than five to fifteen percent of regular general fund operating revenues be maintained as unreserved fund balance”. Over the past ten years, actual unreserved ending fund balance typically has been significantly higher than the amount that had been budgeted, as seen in Table 2 below. Close monitoring of expenditures, and strong intergovernmental revenues (e.g., state shared sales tax, vehicle license tax, etc.) have accounted for 6-4 Pima County FY 2010/11 Adopted Budget the favorable variances from budget. The large projected variance for fiscal year 2010/11 is primarily due to State ALTCS payment adjustments and refunds resulting from the State’s receipt of federal stimulus funds. Table 2 General Fund Unreserved Ending Fund Balance Budgeted Actual % of Revenue Fiscal Year 2000/01 $ 6,780,498 $19,653,279 6.6 Fiscal Year 2001/02 $11,500,000 $28,655,034 9.0 Fiscal Year 2002/03 $13,600,000 $30,999,355 9.4 Fiscal Year 2003/04 $13,400,000 $25,628,388 7.2 Fiscal Year 2004/05 $13,000,000 $33,171,433 8.9 Fiscal Year 2005/06 $15,800,000 $46,423,513 10.8 Fiscal Year 2006/07 $23,000,000 $48,671,901 10.9 Fiscal Year 2007/08 $24,500,000 $27,749,033 * 5.9 Fiscal Year 2008/09 $24,024,720 $35,802,620 * 7.4 Fiscal Year 2009/10 $24,447,921 $53,633,402 ** 10.9 Fiscal Year 2010/11 $24,037,930 --- 5.0 * Projected amount Note: In compliance with State statute, beginning in fiscal year 2007/08, what formerly had been budgeted as ending fund balance is now budgeted as reserved contingency expenditure. Maximize the Generation and Collection of Fines, Fees, and Reimbursements The Financial Management and Audit Division reviews and analyzes the County’s cash position, and conducts routine cash handling, performance, management, and contract audits pertaining to all County departments and Elected Officials’ Offices. Eliminate Long-Term Cash Deficits The long-term cash deficits of certain funds are those that have accumulated as a result of losses over multiple years that cannot be covered by accounts receivable for those funds. Since fiscal year 1999/2000 the County has made a concerted effort, through the transfer of General Fund dollars, to eliminate the long-term cash deficits of a number of funds. Currently, three major funds require General Fund support to forestall the occurrence of negative cash deficits. Loss of baseball (see the Budget Issues section for further discussion) coupled with the economic downturn has resulted in the need to take certain actions to maintain the financial balance of the Stadium District. Accordingly, expenditures have been reduced by over $700,000 from the fiscal year 2009/10 Adopted Budget amount. Also, almost all of the remaining existing fund balance will continue to be used. However in order to avoid a negative fund balance by the end of fiscal year 2010/11 a General Fund operating transfer of $1.5 million has been budgeted in the Board’s Contingency fund pending final determination of the amount needed by the Stadium District. While the County has made concerted efforts, the Solid Waste Special Revenue Fund is projected to have a deficit of between $200 thousand and $1.2 million at the end of fiscal year 2010/11 given the 6-5 Pima County FY 2010/11 Adopted Budget current level of operations. Furthermore, the County commissioned a financial and operational audit of Solid Waste Management and as a result of the financial and operation audit, fees were increased in fiscal year 2007/08, July 2008, and again in May, 2009; services were curtailed or eliminated at landfills, transfer stations and regional collection centers; illegal dumping continued to be tracked closely. The Adopted Budget for fiscal year 2009/10 included $2,000,000 in the Budget Stabilization Fund to cover operating losses and, in March of 2009, $1,000,000 of this amount was transferred to Solid Waste. In order to avoid accumulation of a long term deficit in this fund, the Adopted Budget for fiscal year 2010/11 includes $1,500,000 in to the Budget Stabilization Fund to cover operating losses if needed. Furthermore, Solid Waste staff will continue developing options for the Board of Supervisors to consider and implement during the fiscal year that will reduce projected operating losses. The countywide planning function is within the Development Services Department and benefits all County residents. This function cannot currently be sustained solely through fee generated revenue given the substantial decrease in development activity. The Adopted Budget for fiscal year 2009/10 included $2,000,000 in the Budget Stabilization Fund to cover operating losses and, in March of 2009, that amount was transferred to Development Services Special Revenue Fund. The Adopted Budget for fiscal year 2010/11 includes a reduced amount of $1,500,000, reflecting reductions in operating expenditures for this function. Provide Board of Supervisors General Contingency Funding While the Board of Supervisors unreserved Contingency Fund has typically been funded at $1.0 million per year, in recognition of overall economic difficulties certain outside community agency funding provided by the Board’s Contingency Fund in fiscal year 2008/09 will continue to be funded using this source. This, along with the fiscal year 2010/11 two percent budget reduction, effectively reduces the Board’s Contingency Fund to a starting point of $756,339. Provide a Budget Stabilization Fund Prior to fiscal year 1999/2000, the only method of managing budget exceedences had been to reserve funding in the Board of Supervisors Contingency Fund for that purpose. In fiscal year 1999/2000 this process was further developed and institutionalized through the establishment of the Budget Stabilization Fund (in the General Fund). For fiscal year 2010/11, budgeted expenditure authority in the Budget Stabilization Fund amounts to $17,916,667. Discussions of all of the items in the following table can be found in the Budget Issues section Table 3 Budget Stabilization Fund Development Services - planning function $ 1,500,000 Solid Waste - operating loss 1,500,000 Stadium District – operations 1,500,000 Arizona Board of Regents - University Physicians Healthcare - Kino Hospital Total Budget Stabilization Fund 13,416,667 $17,916,667 Provide Property Tax Stabilization Fund In adopting the Budget for fiscal years 2006/07 and 2007/08 the Board of Supervisors reduced the primary property tax rate by a total of 47 cents. This reduction represents an elimination of all growth in the primary levy that would have occurred as a result of increased valuations of existing property. The 6-6 Pima County FY 2010/11 Adopted Budget total reduction in the levy was $31,426,717. During this period the Board of Supervisors simultaneously created a reserve in the Property Tax Stabilization Fund to insure against future declines in other General Fund revenues. A total of $8,500,000 was appropriated to this special revenue fund for use as needed to mitigate the effect of economic downturns on the primary property tax rate. Declines for fiscal year 2008/09 in state shared sales and vehicle license taxes as well as other General Fund revenues of over $10 million necessitated the transfer of the entire accumulated balance in the Property Tax Rate Stabilization Fund to, and for use by, the General Fund. With a substantial of excess of General Fund total resources over base expenditures in fiscal year 2010/11, $22,354,490 is appropriated to the Property Tax Stabilization Fund to be used as to mitigate the need to substantially increase primary property taxes in future years. (See the Budget Issues section for further discussion.) Obtain Pre-approval of Grants with Fund Impact Pima County receives significant grant funding from federal, state, and local agencies. Often, the Board of Supervisors had not been apprised of grant applications and resulting fiscal impacts to the County until after grants were awarded and funding was pending or, in some cases, already received. Further, information and analysis accompanying requests for grant acceptance were inconsistent and in some cases insufficient to allow the Board to plan for the short and long term fiscal needs of the County. With the adoption of the fiscal year 1999/2000 budget, the Board directed that a policy be established to address these issues and to detail their expectations concerning acceptance terms and conditions under which grant funding is received. Board of Supervisors Policy No. D22.6 was adopted on October 26, 1999, and is contained in the Supplemental Information section - County Budget Policies. Maintain Adequate Funding for Self-Insurance Trust Fund Pima County’s Self-Insurance Trust Fund is a statutory trust covering the cost of tort liability, workers’ compensation, self-insured dental, unemployment, and related administrative and loss control costs. An annual actuarial analysis estimates outstanding liabilities and future year funding requirements. The Trust is overseen by seven Trustees, no more than one of which can be a County employee, and is audited annually. Funding at a 75 percent confidence level has been maintained for the past ten years (present value funding). Provide Adequate Employee Compensation Over the years, and as long as resources were available, Pima County has demonstrated its commitment to providing adequate compensation to its employees by approving market adjustments, anniversary pay increases, step plan funding, and matching of the employee share of retirement rate increases. The County Administrator has previously stated, “The County continues to be challenged to remain competitive in attracting and retaining experienced, high quality personnel throughout our workforce.” The following table summarizes the salary increases since fiscal year 1999/2000. 6-7 Pima County FY 2010/11 Adopted Budget Table 4 Salary Increase Summary Fiscal Year Salary Increase FY 1999/00 2.5% general adjustment effective Jan 2, 2000 2 .5% anniversary with successful performance evaluation FY 2000/01 2.5% anniversary with successful performance evaluation FY 2001/02 2.5 % general adjustment effective Sep 9, 2001 5.0% market adjustment on anniversary establish step plan for Sheriff FY 2002/03 $0.8135 per hour or one time $500 general adjustment effective Dec 19, 2002 1 step adjustment for Sheriff non-command staff effective date in class FY 2003/04 No general adjustment, anniversary increases, or step increases awarded FY 2004/05 2.5% general adjustment effective Aug 8, 2004 2.5% general adjustment effective Dec 26, 2004 1 step adjustment for Sheriff non-command staff effective date in class new step plan for Sheriff’s non-command staff, offering a market adjustment to bring officers in line with other local jurisdictions FY 2005/06 2.5% general adjustment effective Jul 10, 2005 1.7% general adjustment effective Jul 10, 2005 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff effective date in class FY 2006/07 2.8% general adjustment effective Jul 1, 2006 1.7% general adjustment effective Jul 1, 2006 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff, deputies, and sergeants effective date in class FY 2007/08 2.1% general adjustment effective Jul 8, 2007 2.5% market adjustment effective Jul 8, 2007 0.5% general adjustment effective Jul 8, 2007 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 10% and 5% step adjustment for Sheriff’s deputies, sergeants, and corrections non-command staff effective January 6, 2008 Resources available in fiscal year 2008/09, fiscal year 2009/10, and fiscal year 2010/11 were insufficient to fund an employee compensation package, though existing employee benefits have been maintained. While other government jurisdictions have been forced to resort to furlough days and other such actions during this time of economic downturn, Pima County has managed to avoid such. 6-8 Pima County FY 2010/11 Adopted Budget Continue to Implement the County Ordinances that Authorize Bond Projects Capital Improvement Plan and Capital Projects Budget Bonding is not a new or unique method of financing public infrastructure and expansion in Pima County, as there have been eleven voter-approved bond elections since 1974 yielding over $2 billion in voter-approved bonds. In May and November of 1997, voters authorized approximately $257 million of general obligation bonds, $105 million of sewer revenue bonds, and $350 million of transportation bonds, for a total 1997 authorization of $712 million. In May 2004, voters authorized approximately $582 million of general obligation bonds and $150 million of sewer revenue bonds, for a total 2004 authorization of $732 million. In May 2006, voters approved general obligation bonds of $18 million for Psychiatric Urgent Care Facilities and $36 million for Psychiatric Inpatient Hospital Facilities. Combining the 1997, 2004 and 2006 authorization provides total bond proceeds of $1.5 billion. Pima County currently has $1.3 billion in active bond projects fully or partially funded by bonds and $1.1 billion in active non-bond projects resulting in a total capital improvement program of $2.4 billion. The proposed Capital Improvement Program (CIP) for fiscal year 2010/11 – 2014/15 identifies, among other items: active projects, funding sources, debt profiles, unfunded needs, and a schedule of bond sales. The CIP currently has 234 capital improvement projects and a total of $371.6 million budgeted for fiscal year 2010/11. Of this fiscal year amount, Regional Wastewater Reclamation funds $170.5 million, Communications funds $2.0 million, and Fleet Services funds $0.4 million with $198.7 million approved in the fiscal year 2010-11 Capital Projects Adopted Budget. In addition to the total adopted budget, $3.8 million is expected in matching funds with the primary source from the Corps of Engineers for Flood Control projects. (For project-by-project details, see the CIP section – Summary of Active Capital Improvement Projects.) The following table shows that, of the $1.5 billion bond authorization, $1,176.8 million in bonds have been sold with $321.4 million remaining. Table 5 1997, 2004 and 2006 Bond Authorizations 1997 General Obligation Bonds 1997 Sewer Revenue Bonds 1997 Transportation Bonds 2004 General Obligation Bonds 2004 Sewer Revenue Bonds 2006 General Obligation Bonds Total Authorization (million) $ 257.0 105.0 350.0 582.2 150.0 54.0 $1,498.2 6-9 Sold (million) $ 241.4 105.0 242.2 411.8 150.0 26.4 $ 1,176.8 Remaining (million) $ 15.6 0.0 107.8 170.4 0.0 27.6 $ 321.4 Pima County FY 2010/11 Adopted Budget Legal Debt Limits - County General Obligation Bonds General obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Pima County has received voter approval for all general obligation debt. The legal debt margin at June 30, 2009, is as follows (in thousands): Net assessed valuation: $9,594,862 Debt Limit (15% of net assessed valuation): $1,439,229 Amount of debt applicable to debt limit: General obligation bonds outstanding Less net assets in debt service fund available for payment of general obligation bond principal $ 386,845 (10,523) Legal debt margin available (376,322) $ 1,062,907 - Flood Control District General Obligation Bonds Flood Control general obligation debt may not exceed five percent of the value of the Flood Control District's taxable property as of the latest assessment. Legal debt margin at June 30, 2009, is as follows (in thousands): Net assessed valuation: $8,684,572 Debt Limit (5% of net assessed valuation): $ 434,229 Amount of debt applicable to debt limit: Flood Control general obligation bonds outstanding Less net assets in debt service fund available for payment of flood control bond principal Legal debt margin available $725 (49) (676) $ 433,553 For fiscal year 2009/10, the debt percentage for general obligation bonds is estimated to be 4.03 percent. Flood Control general obligation bonds have been paid off. (For details see the Supplemental Information section – Long Term Debt Service Schedules.) - Street and Highway Revenue Bonds Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of 6-10 Pima County FY 2010/11 Adopted Budget issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Each time Pima County has issued Street and Highway Revenue Bonds, the County has met the requirements of Arizona Revised Statute § 11-378. In fiscal year 2009/10, the County issued $15 million in new Street and Highway Revenue Bonds and met the statutory requirement. For the fiscal year 2009/10, Street and Highway revenues are projected at $41,538,143, and $16,259,263 in Street and Highway Revenue Bonds debt service is scheduled, providing approximately 2.6 times coverage. - Sewer Revenue Debt There is no statutory legal debt limit on Sewer Revenue debt. Within the documents for Sewer Revenue debt, the County has provided a covenant to the debt holders which limit the issuance of additional Sewer Revenue debt unless the covenant set forth in Board of Supervisors’ Resolution Nos. 1991-138, as amended, and 2010-50 has been met. That covenant requires that the net revenues of the sewer system for the year preceding an issuance of debt be at least 120 percent of the maximum annual debt service for all debt. Matching of Bond Proceeds Over the years, the County has been very successful in matching bond proceeds with other funding sources. The $1.498 billion in bond authorizations is expected to be leveraged with at least $442.6 million in other funding sources including federal and state aid, Regional Transportation Authority funds, contributions from home owners associations and developers, Flood Control District tax revenues, HURF revenues, roadway impact fees, and sewer connection fees. Operating and Maintenance Costs The sale of bonds not only obligates the County for the repayment of principal and interest, but also obligates it for the payment of future costs related to the continued operating and maintenance of capital improvements. To plan for these future costs, Pima County routinely studies projected expenditures associated with completed CIP projects. This planning enables the County to better judge the amount of other revenues needed to maintain facilities and identify appropriate alternative sources of funding in advance of actual needs. Additional information about operations and maintenance expenditures associated with capital improvement projects can be found in the CIP section. Bond Sales Scheduling The schedule of bond sales is premised upon pledges by the Board of Supervisors to maintain secondary property taxes for general obligation debt at or below $0.81 per $100 of assessed valuation. For fiscal year 2010/11, the secondary tax rate is $0.7500, an increase of 4.0 cents from fiscal year 2009/10 rate of $0.7100 per $100 of assessed valuation In regards to sewer revenue debt, user and connection fees are examined annually to ensure that they recover all direct and indirect costs of service, including debt, and are approved by the Board of Supervisors. Rate adjustments for user and connection fees are based on five-year financial plans. The following table presents the increases (including planned increases) in sewer user and connection fees since fiscal year 1997/98. 6-11 Pima County FY 2010/11 Adopted Budget Table 6 Increases in Sewer User and Connection Fees Fiscal Year User Fees Connection Fees 1997/98 4.3% 12.0% 1998/99 0.0% 0.0% 1999/00 5.3% 11.0% 2000/01 5.0% 11.0% 2001/02 3.8% 12.0% 2002/03 (effective 7/1/2002) 5.0% 0.0% 2002/03 (effective 4/1/2003) 0.0% 12.0% 2002/03 (effective 6/1/2003) 0.0% 12.0% 2003/04 0.0% 12.0% 2004/05 4.0% 6.0% 2005/06 8.0% 10.0% 2006/07 (effective 8/11/2006) 6.0% 6.0% 2006/07 (effective 1/1/2007) 6.0% 6.0% 2007/08 (effective 7/1/2007) 6.0% 6.0% 2007/08 (effective 1/1/2008) 9.0% 6.0% 2008/09 (effective 7/1/2008) 9.5% 9.5% 2008/09 (effective 3/20/2009) 12.75% 0.0% 2009/10 (effective 7/1/2009) 12.75% 0.0% 2009/10 (effective 1/1/2010) 12.75% 0.0% 2010/11 (effective 7/1/2010) 10.0% 6.5% 2011/12 (effective 7/1/2011) 10.0% 6.5% 2012/13 (effective 7/1/2012) 10.0% 6.5% 2013/14 (effective 7/1/2013) 10.0% 6.5% 6-12 Pima County FY 2010/2011 Adopted Budget NON FINANCIAL AND STRATEGIC PLANNING Provide Services Mandated by Legislation and by Community Consensus County government in Arizona is structured to provide services to county residents as stipulated by law and as deemed desirable by the elected representatives of county residents. To these ends, Pima County has organized its service delivery units into five basic functional areas corresponding to the primary services required. These areas are County Administration, Community & Economic Development, Justice & Law Enforcement, Office of Medical and Health Services, and Public Works. In each functional area, a function statement guides operational planning at a strategic level, while more specific departmental goals and objectives form the basis for budget development. Implement Strategic Planning Methodology and Performance Budgeting Pima County departed from its traditional line item budget presentation utilizing a target base and has now implemented a program-oriented presentation of its budget developed from a zero base as provided under Board of Supervisors Policy No. D22.5. This policy requires that each department prepare its budget from a zero base with a thorough review of operations once every four years. This approach incorporates the establishment of departmental function statements, goals, objectives, and their related performance measures. An increasing emphasis has been placed on the performance aspect of this process, with the intent of improving efficiency and effectiveness of the County’s service delivery by all departments. The zero base process was suspended for fiscal year 2010/11 to facilitate reorganization of administrative personnel described in the Financial Policies section. The following function statements are the basis for detailed departmental strategic plans: County Administration consists of providing services mandated by law such as elections, property valuation and tax assessment, official document recording, conducting Board of Supervisors’ meetings, financial reporting, and internal business matters including human resources, purchasing, and risk management. ASSESSOR Locate, identify, list, and value all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Department goals address: • Timely and accurate performance of mandated duties • Innovations in procedure, such as process automation • Interdepartmental support for property valuation issues BOARD OF SUPERVISORS Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services for County residents. Respond to constituents’ problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Department goals address: • Growth management • Fiscal responsibility • Quality of life in Pima County 6-13 Pima County FY 2010/2011 Adopted Budget CLERK OF THE BOARD Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors. Administer the Pima County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Department goals address: • Timely and accurate performance of mandated duties • Innovations in procedure, such as process automation COUNTY ADMINISTRATOR Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Oversee such programs as the Sonoran Desert Conservation Plan, Facilities Renewal Fund, and Sustainability. Department goals address: • Implementation of Board of Supervisors policies and plans • Revenue enhancement opportunities ELECTIONS Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and other special districts within Pima County) that contract with the County. Serve as the filing office for candidate nomination filings. Serve as the filing office for campaign finance reports. Administer reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans With Disabilities Act, and Voting Rights Act. Department goals address: • Proper and efficient conduct of elections • Timely reporting of results FINANCE & RISK MANAGEMENT Provide centralized financial and risk management services for the County. Financial and risk management operations include administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable, payroll processing, records maintenance, mail services, worker's compensation, loss control and prevention, internal audit, cash management, collection of delinquent accounts, and formation and collection function of improvement districts. Department goals include: • Compliance with laws, rules, and regulations • Application of best practices in reporting and budgeting as promulgated by governing boards and associations • Loss reduction and adequate funding for loss coverage FORENSIC SCIENCE CENTER Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Department goals address: • Improvement in the quality of death investigation standards HUMAN RESOURCES Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, 6-14 Pima County FY 2010/2011 Adopted Budget benefits administration, management training, records management, and federal, state, and local labor reporting. Department goals address: • Assurance of market competitiveness • Compliance with mandated personnel policy • Interdepartmental support for human resources issues INFORMATION TECHNOLOGY Manage and administer the County’s mainframe computer, network servers, wide area network, telecommunications, wireless radio communications, computer hardware/software acquisition, and software licensing. Manage franchise licensing and contract coordination for cable, fiber, and competitive local exchange carriers. Train County employees in the use of computer hardware and software. Provide a central help desk function for computer hardware and software problem resolution. Coordinate all Pima County IT activities with various agencies and the general public. Departmental goals address: • Process improvements and consolidation of County IT systems • Improved quality of voice/data infrastructure NON DEPARTMENTAL This is a budgeted funds management mechanism, rather than an operating department. Other departments carry out its functions; therefore, it does not formulate goals or objectives. PROCUREMENT Procure materials and services for County departments, except as specified by delegation pursuant to the procurement code or the small purchase procedure. Administer the Pima County Minority and Women Owned Business Enterprise Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Living Wage Ordinance 2002-1 by assisting, reviewing, and monitoring County contracts. Manage the contracts review approval process. Assist and educate vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Department goals address: • Efficiency of purchasing process • Compliance with Procurement policy and procedure • Vendor assistance with County transactions RECORDER Record and maintain all documents presented for public information. Maintain voter registration rolls in an efficient and cost effective manner. Conduct early voting activity as prescribed by Title 16 of the Arizona Revised Statutes. Department goals address: • Access to the voting process for all citizens • Accuracy and timeliness of document recording • Efficiency in performing mandated functions TREASURER Serve as the custodian of public monies and as ex-officio tax collector. Account for the collection, custody, and disbursement of public revenue, and report the same to the Board of Supervisors. Collect and distribute taxes for all taxing jurisdictions in Pima County. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Department goals address the following: • Investment revenue optimization • Innovations in procedure, particularly in process automation • Efficiency in performing mandated functions 6-15 Pima County FY 2010/2011 Adopted Budget Community & Economic Development encompasses programs and initiatives which enable County residents to benefit from economic, cultural, and educational opportunities made possible, at least in part, by public funding. Because these services involve more latitude, and are generally covered by enabling rather than mandating legislation, they depend more on special revenue funding than on General Fund support, compared to many of the administrative services. COMMUNITY & ECONOMIC DEVELOPMENT ADMINISTRATION Enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department oversees the Community Development & Neighborhood Conservation, Community ServicesEmployment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Department goals address: • Improve department efficiency • Increase level of ECAP funding • Obtain additional federal stimulus funding COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION Enhance the economic welfare of inhabitants of Pima County by promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, and promoting infrastructure, economic, and social service development in low and moderate income communities. Department goals address: • Augmentation and leveraging of funding • Increase in number of residents served in the areas of housing assistance, human services, and youth programs • Improvement in collaboration with private and nonprofit sectors in delivery of services COMMUNITY SERVICES, EMPLOYMENT & TRAINING Improve the economic and social sustainability of Pima County by: developing skilled workers; assisting employers to meet workforce needs; mitigating the impact of layoffs through employment services; addressing basic housing needs of low income individuals; helping youth develop into successful adults; maximizing access to public and community resources; and helping persons with barriers such as homelessness and illiteracy transition into society. Department goals address: • Coordination of shared resources • Improvement of standard of living through employability skills, education, and economic assistance to low income residents COUNTY FREE LIBRARY Provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Department goals address: • Promotion of community literacy and education • Quality of information service • Improvement of library collection and its accessibility ECONOMIC DEVELOPMENT & TOURISM Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Department goals address: • Coordination of public funding • Awareness of Pima County as a travel destination • Utilization of County Facilities (e.g., County Fairgrounds, Tucson Electric Park) 6-16 Pima County FY 2010/2011 Adopted Budget KINO SPORTS COMPLEX Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Department goals address improvements in: • Recreation programs at Kino Veteran’s Memorial Community Center • Landscaping service delivery at various locations SCHOOL SUPERINTENDENT Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts, including the issuance of payrolls. Prepare school district financial information for the Board of Supervisors for setting the property tax rates. Maintain mandated programs involving the parents of children that are either in private schools or being taught at home. Operate Pima Accommodation District, educational services, and school bus service for students in unorganized territory in Pima County. Plan and operate multi-district educational programs. Department goals address: • Compliance with state mandates and educational standards • Pursuit of educational grants • Collaboration with other agencies in addressing educational issues STADIUM DISTRICT Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional baseball teams that will have a positive impact on the community and the local economy. Department goals address: • Expansion of field usage and availability • Expansion of gem & mineral shows and other non-sports events • Maintain landscapes to a consistently high standard Justice & Law Enforcement, encompassing the courts, sheriff patrol, investigations, and detention operations, prosecution, as well as public defense responsibilities, works to ensure public safety and provide needed legal services as mandated under constitutional and statutory provisions of County, state, and federal governments. CLERK OF THE SUPERIOR COURT Maintain and hold accessible, for the public and the court, all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Department goals address: • Development of automated processing • Means to improve operating efficiency • Improvement in customer service delivery CONSTABLES Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Department goals address: • Compliance with state mandates • Improvement in quality and efficiency of service delivery 6-17 Pima County FY 2010/2011 Adopted Budget COUNTY ATTORNEY Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents in collecting bad check restitution via the Bad Check Program. Operate the 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Department goals address: • Protection of Pima County residents’ safety and legal rights • Emphasis on prosecution of violent, dangerous, repetitive offenders • Community outreach • Effective representation of Pima County in civil matters • Improvement in efficiency, particularly in automated systems INDIGENT DEFENSE Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Department goals address: • Quality of representation for indigent clients • Retention of legal staff • Efficiency of service delivery JUSTICE COURT AJO Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society by offering selected offenders the opportunity to become law-abiding and productive citizens through the Adult Probation program. Department goals address: • Compliance with mandated functions • Collection of fee revenue • Improvements in operating efficiency • Quality of customer service JUSTICE COURT GREEN VALLEY Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Departmental goals address: • Compliance with mandated functions • Collection of fee revenue • Improvements in operating efficiency • Quality of customer service 6-18 Pima County FY 2010/2011 Adopted Budget JUSTICE COURTS TUCSON Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management, as guided and enforced by the minimum accounting standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Department goals address: • Compliance with mandated functions • Collection of fee revenue • Improvements in operating efficiency • Quality of customer service JUVENILE COURT Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Department goals address: • Effectiveness of detainee rehabilitation • Improvement in case processing efficiency • Effectiveness of probation programs OFFICE OF COURT APPOINTED COUNCIL Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in Superior, Juvenile, and Justice Courts. Represent children in dependency and severance cases. Improve compliance and enforcement of traffic speed laws through the Photo Traffic Enforcement Program. Provide administrative support by reviewing contract compliance and reviewing and processing claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Department goals address: • Quality and cost efficiency of services • Adherence to rules and professional standards • Increased safety and compliance with speed limits PUBLIC FIDUCIARY Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Department goals address: • Quality of service delivery • Efficiency of service delivery • Minimization of procedural error • Respectful, cost effective indigent burial 6-19 Pima County FY 2010/2011 Adopted Budget SHERIFF Provide law enforcement and public safety services in unincorporated Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Department goals address: • Quality and completeness of mandated responsibilities • Performance of special law enforcement functions • Provisions for the health and welfare of inmates • Public outreach SUPERIOR COURT Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Department goals address: • Performance that ensures public confidence in the judicial system • Efficiency in operating procedures including automated systems • Interpreter services and jury administration • Improvement in adult probation outcomes • Compliance with mandated responsibilities Office of Medical and Health Services departments provide health services and health care to Pima County residents and administer funding to and from state and other sources. INSTITUTIONAL HEALTH Oversee the health care services provided to the populations at the County’s Adult and Juvenile Detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County’s compliance with statutory obligations regarding health care and mental health care by funding the County’s mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County Administration regarding the County's health care components, including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University Physicians Healthcare Hospital (UPHH), formerly known as Kino Community Hospital. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. Department goals address: • Compliance with Arizona Health Care Cost Containment System (AHCCCS) requirements • Monitoring and audit of correctional health care vendor performance • Improvement in effectiveness of health care delivery • Appropriate County funding of UPHH operations and monitoring of services • Minimize referrals of Restoration to Competency patients to Arizona State Hospital OFFICE OF EMERGENCY MANAGEMENT AND HOMELAND SECURITY Establish and maintain the highest possible quality emergency prevention, preparedness, response, mitigation and recovery function to protect the lives and property of the residents of Pima County in the event of a natural or man-made disaster through planning; the conduct of training and exercises; the establishment and maintenance of a state-of-the-art Emergency 6-20 Pima County FY 2010/2011 Adopted Budget Operations Center; and coordination and communications with all departments within Pima County, emergency response agencies at the local, state, tribal, and federal level, and the public at large. • Availability of accurate, comprehensive information systems • Maintenance of a state of the art Emergency Operations Center • Efficiency of response preparedness to achieve damage minimization in a disaster • Comprehensiveness of interagency and public outreach. PIMA HEALTH SYSTEM & SERVICES Operate an acute/ambulatory health plan for AHCCCS, and administer a long term care program for the Arizona Long Term Care System (ALTCS). Provide services to local residents through non-medical Community Services System. Department goals address: • Compliance with AHCCCS/ALTCS mandated requirements • Coordination and efficiency of the health system • Improve quality of services provided • Efficiency in administration of system operations PUBLIC HEALTH Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Provide animal control and emergency preparedness/response services. Department goals address: • Efficiency in support services to all health services • Expansion in number of county residents served • Compliance with mandated responsibilities • Improvement in quality of health care services offered Public Works provides for the infrastructure of the County, which encompasses floodwater management, roads, recreational facilities, county buildings, sewer and landfill operations, as well as environmental issues. CAPITAL PROJECTS The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding enterprise and internal service fund projects), as detailed in the proposed fiscal year 2010/2011 – 2014/2015 Five Year Capital Improvement Plan. Department goals address: • Responsibility in fiscal management and reporting • Implementation of the Capital Improvement Plan DEVELOPMENT SERVICES Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Department goals address: • Quality of customer service • Compliance with mandated responsibilities, codes, and regulations • Effectiveness of enforcement operations • Facilitation of approved development by effective delivery of review and permitting services 6-21 Pima County FY 2010/2011 Adopted Budget ENVIRONMENTAL QUALITY Preserve and protect the environment of Pima County for the long-term benefit of residents’ health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Department goals address: • Efficiency in the delivery of administrative services • Compliance with air quality standards and water quality standards • Compliance with solid and hazardous waste standards • Public education and outreach FACILITIES MANAGEMENT Provide for well planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Operate and manage Pima County’s eight self-supporting, revenue generating parking garage/lot facilities, in order to offer safe, secure parking for employees and the public. Department goals address: • Efficiency of operational administration • Minimization of cost overruns • Quality of customer service • Compliance with code and regulations FLEET SERVICES Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Department goals address: • Improvement in cost effectiveness of fleet resources including fuel and vehicle usage • Improvement in efficiency of administration GRAPHIC SERVICES Provide graphic design, printing, and production services to all Pima County departments, County Administration, and the Board of Supervisors. Other governmental agencies, consultants, and the public often utilize many of these products. Department goals address: • Customer satisfaction • Expansion of services • Upgrade performance with Process Mapping NATURAL RESOURCES, PARKS & RECREATION Manage Pima County natural resources, urban parks, and recreation programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Department goals address: • Effectiveness of administration including fiscal management, training, and reporting • Improvement in public utilization • Enhancement in quality of parks operation and maintenance PUBLIC WORKS ADMINISTRATION Provide administrative services and cultural resources services and direct the real property function for the departments primarily within the Public Works functional area. Department goals address: • Quality and effectiveness of all Public Works operating departments • Effectiveness in administration of real property and fiscal resources 6-22 Pima County FY 2010/2011 Adopted Budget REGIONAL FLOOD CONTROL DISTRICT Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County’s Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Department goals address: • Responsibility for public safety and compliance with federal flood insurance guidelines • Provisions for flood warnings and flood damage mitigation • Provision of flood control infrastructure projects • Support for the Sonoran Desert Conservation Plan REGIONAL WASTEWATER RECLAMATION Protect the public health and environment in Pima County through the safe delivery, treatment, and reuse of wastewater. Department goals address: • Effectiveness and efficiency in the operation of the sewerage system • Compliance with applicable sewage regulations • Improvement in long range capital planning SOLID WASTE MANAGEMENT Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Department goals address: • Provision of adequate solid waste disposal facilities • Efficient operation and closure of existing facilities • Control of wildcat dumping • Effective administration, tracking, and reporting of operations TRANSPORTATION Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County’s street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Department goals address: • Fiscal responsibility • Workforce development • Enhancement of the safety and utility of the county’s road system • Improvement of information systems 6-23 This page intentionally left blank. 6-24 Pima County FY 2010/2011 Adopted Budget STATE REPORTS This section includes copies of Pima County’s official State Budget Reports for fiscal year 2010/2011 in the format required by the State of Arizona’s Office of the Auditor General and as prescribed by Arizona Revised Statute § 42-17102: Schedule A - Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule B - Summary of Tax Levy and Tax Rate Information Schedule C - Summary by Fund Type of Revenues Schedule D - Summary of Other Financing Sources and Interfund Transfers Schedule E - Summary by Department of Expenditures/Expenses Within Each Fund Type Schedule F - Summary by Functional Area and Department of Expenditures/Expenses 7-1 PIMA COUNTY SUMMARY SCHEDULE OF ESTIMATED REVENUES AND EXPENDITURES/EXPENSES FISCAL YEAR 2010/2011 FUND ADOPTED BUDGETED ACTUAL EXPENDITURES/ EXPENDITURES/ EXPENSES EXPENSES 2009/2010 2009/10* GENERAL FUND UNRESERVED FUND BAL / NET ASSETS 7/1/2010 (est)* DIRECT PROPERTY TAX REVENUE 2010/2011 PROCEEDS FROM OTHER FINANCING SOURCES 2010/11 174,150,312 0 494,765,645 451,290,237 53,633,402 37,483,152 24,494,009 3,771,913 26,710,876 12,227,360 7,178,250 5,055,529 40,618,931 82,287,347 35,000,000 25,340,835 3,022,500 26,560,206 12,227,360 6,263,000 4,620,385 35,787,752 70,162,119 12,399,046 693,229 136,619 3,081,230 7,105,277 1,485,017 1,860,247 17,874,640 30,510,985 28,424,891 TOTAL SPECIAL REV 239,827,367 218,984,157 75,146,290 50,645,834 199,006,384 CAPITAL PROJECTS DEBT SERVICE 200,124,512 110,138,905 172,884,185 116,588,655 188,234,671 38,689,263 68,771,301 TOTAL OTHER FUNDS 310,263,417 289,472,840 226,923,934 68,771,301 ENTERPRISE FUNDS DEVELOPMENT SVCS PIMA HEALTH SYS&SVCS PARKING GARAGES WASTEWATER RECL 8,529,610 198,329,233 1,955,774 134,200,827 7,770,800 206,846,935 1,952,178 132,046,449 2,566,910 9,386,912 2,148,182 119,131,358 SPEC REV FUNDS COUNTY FREE LIBRARY EMPLOY & TRAINING ENV QUALITY PUBLIC HEALTH REG FLOOD CONTROL SOLID WASTE MGMT STADIUM DISTRICT TRANSPORTATION OTHER SPECIAL REV 301,397,635 ** ESTIMATED REVENUE OTHER THAN PROPERTY TAX 2010/11 22,220,943 1,598,780 21,664,626 2,717,673 29,581,322 250,500 4,186,000 1,796,141 51,139,891 86,071,451 INTERFUND TRANSFERS 2010/11 IN OUT 5,210,649 TOTAL FINANCIAL RESOURCES AVAILABLE 2010/11 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2010/11*** 46,725,239 487,666,759 487,666,759 8,000,000 34,808,638 21,947,944 3,132,328 38,868,491 12,227,360 6,783,000 4,348,162 37,312,935 119,069,372 3,011,118 2,944,900 28,022,348 3,009,185 16,605,931 9,110,951 42,422,717 22,641,173 3,242,433 41,439,229 21,576,720 5,671,017 3,658,321 55,353,500 135,493,833 0 43,426,502 36,726,067 331,498,943 278,498,230 74,330,378 1,007,500 75,000,000 18,772,899 21,425,078 4,173,378 352,164,570 129,893,142 198,701,642 106,277,555 75,337,878 75,000,000 40,197,977 4,173,378 482,057,712 304,979,197 124,703 8,933,450 216,585,685 4,307,846 443,629,039 6,842,693 206,833,679 1,767,881 145,308,630 283,318 388,141 8,776,677 6,491,243 207,198,773 2,159,664 160,531,364 165,000,000 1,033,683 . TOTAL ENT FUNDS 343,015,444 348,616,362 133,233,362 0 376,381,044 165,000,000 0 1,158,386 673,456,020 360,752,883 TOTAL ALL FUNDS 1,387,871,873 1,308,363,596 488,936,988 420,814,770 824,875,618 240,000,000 88,835,128 88,783,070 1,974,679,434 1,431,897,069 * Unreserved beginning fund balances/net assets are estimates based on actual revenues and expenses as of February 28, 2010 plus projected revenues and expenses for the remainder of the fiscal year. ** Includes a budgeted $25,000 in the Sheriff Department for penalties on delinquent property tax collections. *** FY 2010/11 amounts do not include the impact of the following Capital Improvement Programs: Regional Wastewater Reclamation ($170,487,957), Communications ($1,965,500) and Fleet Services ($440,000). EXPENDITURE LIMITATION 1. 2. 3. 4. 5. 6. Budgeted Expenditures/Expenses Add/(Subtract): Estimated Net Reconciling Items Budgeted Expenditures/Expenses Adjusted for Reconciling Items Less: Estimated Exclusions Amount Subject to Expenditure Limitation EEC Expenditure Limitation 2009/2010 2010/2011 1,387,871,873 (155,028,689) 1,232,843,184 726,447,817 506,395,367 506,395,368 1,431,897,069 (150,362,766) 1,281,534,303 765,187,663 516,346,640 516,346,641 SCHEDULE A 7-2 PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION Fiscal Year 2010/2011 1. 2. 3. Maximum allowable primary property tax levy per A.R.S. §42-17051 (A). Amount received from primary property taxation in fiscal year 2009/10 in excess of the sum of that year's maximum allowable primary property tax levy A.R.S. §42-17102 (A) (18). A. Primary Property Taxes $313,205,971 $324,902,541 $0 B. Secondary Property Taxes $297,723,590 $0 $0 $70,012,964 $70,069,209 Flood Control District $23,412,476 $22,474,309 Library District $26,062,573 $28,961,940 Total Secondary Property Taxes C. $296,197,333 Debt Service Fire Assistance District Total Property Tax Levy Amounts $4,003,558 $4,018,605 $123,491,571 $125,524,063 $421,215,161 $421,721,396 Property taxes collected * A. Primary property taxes (1) 2009/10 year's levy $285,378,381 (2) Prior years' levy $9,703,131 (3) Total primary property taxes B. C. 5. 2010/2011 FISCAL YEAR Property tax levy amount General Fund-Override election 4. 2009/2010 FISCAL YEAR $295,081,512 Secondary property taxes (1) 2009/10 year's levy $117,756,973 (2) Prior years' levy (3) Total secondary property taxes $4,628,312 $122,385,285 Total Property Taxes Collected $417,466,797 Property Tax Rates A. B. County Tax Rate (1) Primary property tax rate $3.3133 $3.3133 (2) Secondary property tax rates General Fund-Override election Debt Service Flood Control District Library District Fire District Assistance $0.0000 $0.7100 $0.2635 $0.2643 $0.0406 $0.0000 $0.7500 $0.2635 $0.3100 $0.0430 (3) Total County Tax Rate $4.5917 $4.6798 Special Assessment district tax rates Secondary property tax rates See Second Page See Second Page * Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax for the remainder of the fiscal year. SCHEDULE B 7-3 PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION (Continued) Fiscal Year 2010/2011 Special Assessment district tax rates Secondary property tax rates (Continued) Street Lighting Improvement Districts Cardinal Est. Carriage Hills Est. No. 1 Carriage Hills Est. No. 3 Desert Steppes Hermosa Hills Estates Lakeside #1 Littletown Longview Est. #1 Longview Est. #2 Manana Grande B Manana Grande C Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Ranch Rolling Hills Salida Del Sol Other Improvement District Hayhook Ranch Improvement District SCHEDULE B 7-4 2009/2010 FISCAL YEAR 2010/2011 FISCAL YEAR 0.6529 0.1712 0.1684 0.1526 0.0814 0.1694 0.7833 0.1809 0.1744 0.1825 0.2295 0.1092 0.3975 1.0478 1.0839 1.1583 0.2623 0.3349 0.0508 0.1389 0.8855 0.8114 0.1558 0.1317 0.1381 0.0717 0.1539 0.4368 0.1660 0.1572 0.1653 0.2019 0.1124 0.3645 1.3050 1.3763 1.4593 0.2507 0.3133 0.0512 0.1239 1.0984 3.7140 2.8532 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2010/2011 SOURCE OF REVENUES GENERAL FUND PROPERTY TAX Real Property Taxes Personal Property Taxes Penalties/Delinq Taxes Interest/Delinq Taxes TOTAL PROPERTY TAX LICENSES & PERMITS Business Licenses & Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL Federal Grants & Aid State Grants & Aid Sales & Use Tax Shared Vehicle License Tax Alcoholic Beverages City Participation Transient Lodging Tax TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES Interdepartmental Charges Health Fees Court Fees General Government Correctional Housing Recorder Fees Sheriff Dept Fees Culture & Recreation Fees Contributions/Pub Enterprises TOTAL CHARGES FOR SERVICES FINES AND FORFEITS Justice Courts - Fines & Forfeits Superior Court - Fines & Forfeits Other Fines & Forfeits TOTAL FINES & FORFEITS INTEREST Interest TOTAL INTEREST MISCELLANEOUS Rents and Royalties Other Misc. Revenues TOTAL MISC. REVENUES TOTAL GENERAL FUND REVENUE ADOPTED REVENUES 2009/2010 ESTIMATED REVENUES 2009/2010* ADOPTED REVENUES 2010/2011 283,662,672 10,686,817 622,342 6,123,472 301,095,303 280,713,676 11,372,000 655,000 5,750,000 298,490,676 282,551,788 11,234,636 745,862 6,865,349 301,397,635 2,442,172 2,442,172 2,448,870 2,448,870 2,463,032 2,463,032 3,702,640 5,363,503 88,950,000 24,700,000 32,000 248,265 5,654,280 128,650,688 4,261,469 19,513,986 82,747,647 24,450,000 96,097 919,689 4,576,920 136,565,808 3,848,640 5,189,833 83,000,000 24,700,000 41,000 926,959 4,309,978 122,016,410 188,500 1,190,500 4,515,341 2,218,560 7,994,350 2,260,000 957,148 870,300 17,416,567 37,611,266 188,500 1,329,288 4,546,500 2,651,218 7,994,350 2,360,000 1,057,148 911,760 17,416,567 38,455,331 125,000 989,000 4,825,193 3,113,833 7,994,350 1,874,040 1,178,000 855,550 15,635,804 36,590,770 7,397,613 222,000 1,210,000 8,829,613 6,585,710 222,000 1,346,999 8,154,709 6,250,832 222,000 1,209,000 7,681,832 615,565 615,565 612,237 612,237 871,336 871,336 2,824,266 1,521,042 4,345,308 483,589,915 2,790,128 1,524,880 4,319,469 489,047,100 2,883,800 1,643,132 4,526,932 475,547,947 SCHEDULE C 7-5 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2010/2011 ADOPTED REVENUES 2009/2010 ESTIMATED REVENUES 2009/2010* ADOPTED REVENUES 2010/2011 26,001,108 370,000 600,000 271,500 390,000 27,632,608 26,133,916 475,634 550,000 221,500 254,894 27,635,944 28,424,891 407,780 600,000 271,000 320,000 30,023,671 24,053,124 163,678 24,216,802 24,899,950 163,678 25,063,628 21,471,134 193,492 21,664,626 1,770,900 1,276,398 0 17,500 17,850 3,082,648 1,810,400 879,927 10,084 15,500 27,950 2,743,861 1,921,425 760,898 0 17,500 17,850 2,717,673 401,105 401,105 524,292 524,292 303,619 303,619 PUBLIC HEALTH Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous TOTAL PUBLIC HEALTH 2,729,169 11,090,372 3,442,294 200,557 0 264,351 17,726,743 2,400,000 12,176,033 2,949,284 167,000 35,000 357,351 18,084,668 2,729,169 23,064,123 3,476,154 200,557 0 111,319 29,581,322 REGIONAL FLOOD CONTROL DISTRICT Property Taxes Intergovernmental Charges for Services Interest Miscellaneous TOTAL REG FLOOD CONTROL DIST 23,292,838 40,000 50,000 35,000 180,750 23,598,588 23,142,303 44,873 50,000 63,481 138,669 23,439,326 22,220,943 10,000 25,000 35,000 180,500 22,471,443 SOLID WASTE MANAGEMENT Intergovernmental Charges for Services Interest Miscellaneous TOTAL SOLID WASTE MANAGEMENT 1,200,000 3,864,000 30,500 33,750 5,128,250 1,000,000 3,135,500 43,500 32,000 4,211,000 1,050,000 3,072,500 30,000 33,500 4,186,000 STADIUM DISTRICT Intergovernmental Interest Miscellaneous TOTAL STADIUM DISTRICT 1,404,000 12,000 849,800 2,265,800 1,471,500 60,000 816,300 2,347,800 1,427,441 60,000 308,700 1,796,141 SOURCE OF REVENUES SPECIAL REVENUE FUNDS COUNTY FREE LIBRARY Property Taxes Intergovernmental Fines & Forfeits Interest Miscellaneous TOTAL COUNTY FREE LIBRARY EMPLOYMENT AND TRAINING Intergovernmental Miscellaneous TOTAL EMP AND TRAINING ENVIRONMENTAL QUALITY Licenses and Permits Intergovernmental Fines and Forfeits Interest Miscellaneous TOTAL ENVIRONMENTAL QUALITY IMPROVEMENT DISTRICTS Special Assessment TOTAL IMPROVEMENT DISTRICTS SCHEDULE C 7-6 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2010/2011 ADOPTED REVENUES 2009/2010 ESTIMATED REVENUES 2009/2010* ADOPTED REVENUES 2010/2011 693,836 54,877,283 225,931 69,372 302,381 56,168,803 364,410 50,636,488 225,635 202,585 301,316 51,730,434 200,078 50,391,019 125,345 218,647 204,802 51,139,891 56,487,812 6,797,106 548,000 700,805 8,996,115 73,529,838 233,751,185 49,780,444 7,285,529 462,975 752,583 8,521,349 66,802,880 222,583,833 68,209,617 7,176,283 559,801 477,292 9,344,839 85,767,832 249,652,218 DEBT SERVICE Property Taxes Intergovernmental Interest TOTAL DEBT SERVICE 68,930,137 7,500 1,000,000 69,937,637 68,720,911 67,500 1,383,781 70,172,192 68,771,301 7,500 1,000,000 69,778,801 CAPITAL PROJECTS Intergovernmental Charges for Services Interest Miscellaneous TOTAL CAPITAL PROJECTS 51,473,938 10,991,612 750,688 0 63,216,238 51,870,489 3,645,958 807,539 1,686,753 58,010,739 67,260,836 6,665,200 0 404,342 74,330,378 3,220,100 0 2,859,000 7,500 136,000 6,222,600 4,351,461 0 960,163 45,676 142,700 5,500,000 5,148,436 120,368 905,771 30,000 286,668 6,491,243 4,331,575 194,326,568 244,826 461,109 199,364,078 152,724,014 54,106,236 633,000 521,109 207,984,359 5,002,190 201,389,095 672,360 135,128 207,198,773 0 50,000 1,822,716 1,872,716 173,240 35,000 1,970,849 2,179,089 195,180 40,824 1,923,660 2,159,664 SOURCE OF REVENUES TRANSPORTATION Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous TOTAL TRANSPORTATION OTHER SPECIAL REVENUE FUNDS & GRANTS Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous TOTAL OTHER SP REV & GRANTS TOTAL SPECIAL REVENUE FUNDS ENTERPRISE FUNDS DEVELOPMENT SERVICES Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous TOTAL DEVELOPMENT SERVICES PIMA HEALTH SYSTEM & SERVICES Intergovernmental Charges for Services Interest Miscellaneous TOTAL PIMA HEALTH SYS & SVCS PARKING GARAGES Charges for Services Interest Miscellaneous TOTAL PARKING GARAGES SCHEDULE C 7-7 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2010/2011 SOURCE OF REVENUES REGIONAL WASTEWATER RECLAMATION Licenses and Permits Charges for Services Fines and Forfeits Interest Miscellaneous Capital Contributions TOTAL WASTEWATER RECLAMATION TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS ADOPTED REVENUES 2009/2010 ESTIMATED REVENUES 2009/2010* ADOPTED REVENUES 2010/2011 5,000 137,439,045 10,000 377,900 100,000 10,000,000 147,931,945 22,700 132,608,615 14,500 588,723 75,062 10,000,000 143,309,600 18,000 150,124,993 15,000 373,371 0 10,000,000 160,531,364 355,391,339 358,973,048 376,381,044 1,205,886,314 1,198,786,912 1,245,690,388 * These amounts include actual revenues as of February 28, 2010 plus projected revenues for the remainder of the fiscal year. SCHEDULE C 7-8 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2010/2011 PROCEEDS FROM OTHER FINANCING SOURCES 2010/2011 FUND/DEPARTMENT INTERFUND TRANSFERS 2010/2011 IN OUT General Fund Capital Projects-PimaCore Capital Projects-Playground Replacements Capital Projects-Pathways/Parking Lots Economic Development & Tourism Emergency Management - G.F. Support Employee Benefit Liability Fund Employment & Training Environmental Quality - Air Quality Facilities Renewal Fund - Rental O&M Facilities Renewal Fund - Ballfield Lighting Improvement Districts Formation Fund Information Technology Enhancement Fund Neighborhood Reinvestment-Operating Costs Property Tax Stabilization Fund Public Health - G.F. Support Stadium District - Ballfields Maintenance Stadium District - Debt Service Stadium District - Hotel Tax Proceeds Stadium District - KERP Sheriff Inmate Welfare Fund - Inmate Health Transportation - Public Transit Transportation - Graffiti Total General Fund 2,127,537 1,175,000 1,020,000 320,058 549,018 1,000,000 283,318 388,141 1,651,834 1,775,000 49,000 1,500,000 429,630 22,354,490 8,227,659 1,074,114 3,009,185 1,744,515 192,489 120,000 0 5,210,649 2,822,400 122,500 46,725,239 Special Revenue Funds Economic Development & Tourism - General Fund 320,058 Emergency Management-General Fund 549,018 Employee Benefit Liability Fund - General Fund 1,000,000 Employment & Training - General Fund 283,318 Environmental Quality - Air Quality - General Fund 388,141 Facilities Renewal Fund Capital Projects Debt Service - COPs 2008 Interest General Fund - Ballfield Lighting General Fund - Rental O&M Total Facilities Renewal Fund 5,393,717 1,534 1,775,000 1,775,000 Improvement Districts Formation Fund - GF 49,000 Information Technology Enhancement Fund 1,500,000 1,651,834 7,047,085 Indigent Defense Fill the Gap-Capital Projects 490,436 Neighborhood Reinvestment-General Fund 429,630 Property Tax Stabilization Fund 22,354,490 SCHEDULE D 7-9 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2010/2011 PROCEEDS FROM OTHER FINANCING SOURCES 2010/2011 FUND/DEPARTMENT INTERFUND TRANSFERS 2010/2011 IN OUT Public Health - General Fund 8,227,659 Regional Flood Control Capital Projects Total Regional Flood Control 0 Sheriff Commissary Operations 8,000,000 8,000,000 1,023,800 Sheriff Inmate Welfare Fund - Inmate Health 1,023,800 Transportation Capital Projects-PimaCore Debt Service - COPs 2008 Interest Debt Service - Transportation Bonds General Fund - Public Transit General Fund - Graffiti Total Transportation 120,000 188,401 175,431 16,242,099 2,822,400 122,500 2,944,900 Stadium District Capital Projects Fund - Improvements General Fund - Ballfields Maintenance General Fund Debt Service General Fund - Hotel Tax Proceeds General Fund - KERP Total Stadium District 16,605,931 1,074,114 3,009,185 Total Special Revenue Funds Capital Projects Bond Proceeds - General Obligation Facilities Renewal Fund Development Services-PimaCore Debt Service-COPs 2010 Debt Service General Fund-PimaCore Indigent Defense Fill the Gap General Fund-Playground Replacements General Fund-Pathways/Parking Lots Regional Flood Control Regional Wastewater Recl - PimaCore Transportation-PimaCore Total Capital Projects 1,744,515 192,489 3,011,118 3,009,185 43,426,502 36,726,067 75,000,000 5,393,717 124,703 4,173,378 75,000,000 2,127,537 490,436 1,175,000 1,020,000 8,000,000 253,105 188,401 18,772,899 4,173,378 0 4,173,378 1,534 45,769 6,289 780,578 16,242,099 175,431 21,425,078 0 Debt Service Capital Projects-COPs 2010 Debt Service Facilities Renewal - COPs 2008 Interest Fleet Services - COPs 2008 Interest Communications - COPs 2008 Interest Regional Wastewater - COPs 2008 & 2009 Transportation - Transportation Bonds Transportation - COPs 2008 Interest Total Debt Service SCHEDULE D 7-10 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2010/2011 FUND/DEPARTMENT PROCEEDS FROM OTHER FINANCING SOURCES 2010/2011 INTERFUND TRANSFERS 2010/2011 IN OUT Enterprise Funds Development Services- PimaCore 124,703 Regional Wastewater Reclamation Capital Projects-PimaCore Sewer Obligation Bonds Debt Service - COPs 2008 & 2009 253,105 165,000,000 780,578 Total Regional Wastewater Reclamation 165,000,000 0 1,033,683 Total Enterprise Funds 165,000,000 0 1,158,386 Grand Total 240,000,000 88,835,128 88,783,070 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Fleet Services - COPs 2008 Interest Communications - COPs 2008 Interest 45,769 6,289 Total Internal Service Funds 0 SCHEDULE D 7-11 0 52,058 PIMA COUNTY SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND TYPE FISCAL YEAR 2010/2011 ADOPTED EXPENDITURE/ EXPENSES 2009/2010 FUND/DEPARTMENT GENERAL FUND COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CENTRAL ADMINISTRATION COUNTY ADMINISTRATOR NON DEPARTMENTAL RECORDER TREASURER TOTAL COUNTY ADMINISTRATION EXPENSE ADJUSTMENTS APPROVED 2009/2010 ESTIMATED EXPENDITURE/ EXPENSES 2009/2010* ADOPTED EXPENDITURE/ EXPENSES 2010/2011 8,409,504 1,881,096 26,841,550 1,819,672 59,773,473 2,653,152 2,453,751 103,832,198 0 0 0 0 0 0 0 0 8,409,504 1,881,096 27,361,064 1,819,672 33,674,163 2,623,844 2,163,889 77,933,232 8,361,835 1,887,300 30,342,564 1,797,318 62,849,799 3,207,686 2,443,691 110,890,193 13,579,374 1,536,616 15,115,990 0 0 0 13,456,368 1,536,616 14,992,984 12,394,500 1,581,706 13,976,206 JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY JUSTICE & LAW ENFORCEMENT JUSTICE COURTS JUVENILE COURT CENTER SHERIFF SUPERIOR COURT SUPERIOR CT MANDATED SVCS TOTAL JUSTICE & LAW ENFORCEMENT 10,072,284 993,798 19,288,529 30,674,922 7,699,598 21,426,454 118,140,080 27,554,054 1,823,525 237,673,244 0 0 0 0 0 0 0 0 0 0 10,072,284 1,041,964 19,210,229 29,528,873 7,635,090 21,426,454 118,841,598 27,554,054 1,823,525 237,134,071 10,040,557 1,038,444 19,284,925 30,237,139 7,715,160 21,963,265 118,050,964 27,741,004 1,823,525 237,894,983 OFFICE OF MEDICAL & HEALTH SERVICES 106,334,332 0 89,659,678 94,403,354 31,809,881 0 31,570,272 30,502,023 494,765,645 0 451,290,237 487,666,759 0 1,154,291 1,000,000 1,159,735 110,100 61,568 50,000 199,743 0 1,545,919 556,500 5,837,856 0 0 0 0 0 0 0 0 0 0 0 0 39,394 0 1,000,000 1,159,735 68,100 63,193 55,269 125,000 1,373 1,264,500 33,850 3,810,414 0 1,173,291 1,000,000 2,615,000 39,320 28,705 59,818 1,930,000 22,354,490 1,505,285 611,547 31,317,456 14,860,987 37,283,152 200,000 1,570,096 23,246,576 1,000,000 1,450,000 1,247,433 4,981,000 5,055,529 90,894,773 0 0 0 0 0 0 0 0 0 0 0 10,163,667 34,800,000 200,000 1,414,752 24,093,402 0 0 1,247,433 4,114,680 4,620,385 80,654,319 21,139,021 34,628,638 180,000 1,359,496 20,696,859 1,000,000 716,390 1,251,085 4,226,700 4,348,162 89,546,351 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT SCHOOL SUPERINTENDENT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT PUBLIC WORKS TOTAL GENERAL FUND SPECIAL REVENUE FUNDS COUNTY ADMINISTRATION COUNTY ADMINISTRATOR GRANTS ELECTIONS GRANTS EMPLOYEE BENEFIT LIABILITY FUND FACILITIES RENEWAL FUND FORENSIC SCIENCE CENTER GRANTS IMPROVEMENT DISTRICTS IMPROVEMENT DISTRICTS FORMATION FUND INFORMATION TECHNOLOGY ENHANCEMENT FUND PROPERTY TAX STABILIZATION FUND RECORDER-DOC STOR & RETRIEVAL TAXPAYER INFO FUND TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT GRANTS COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS ECONOMIC DEVELOPMENT & TOURISM EMPLOYMENT & TRAINING HOUSING TRUST FUND NEIGHBORHOOD CONSERVATION PIMA VOCATIONAL HIGH SCHOOL SCHOOL RESERVE FUND STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT SCHEDULE E 7-12 PIMA COUNTY SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND TYPE FISCAL YEAR 2010/2011 ADOPTED EXPENDITURE/ EXPENSES 2009/2010 FUND/DEPARTMENT EXPENSE ADJUSTMENTS APPROVED 2009/2010 ESTIMATED EXPENDITURE/ EXPENSES 2009/2010* ADOPTED EXPENDITURE/ EXPENSES 2010/2011 JUSTICE & LAW ENFORCEMENT CLERK OF THE COURT SPECIAL PROGRAMS COUNTY ATTORNEY GRANTS COUNTY ATTY SPECIAL PROGRAMS INDIGENT DEFENSE SPECIAL PROGRAMS JUSTICE COURTS GRANTS JUSTICE COURTS SPECIAL PROGRAMS JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS SUPERIOR COURT GRANTS SUPERIOR COURT SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT 608,562 3,653,522 7,112,344 2,064,790 100,100 1,101,221 9,807,349 627,071 4,685,588 3,834,130 9,341,123 4,899,708 47,835,508 0 0 0 0 0 0 0 0 0 0 0 0 0 1,060,338 3,653,522 6,366,051 543,167 100,100 1,121,834 9,852,835 566,959 8,705,758 3,442,200 9,601,826 4,624,016 49,638,606 1,438,393 4,379,185 7,038,531 977,691 117,761 1,868,303 9,450,887 618,801 12,564,023 4,229,355 9,510,967 5,058,528 57,252,425 OFFICE OF MEDICAL & HEALTH SERVICES EMERGENCY MGMT/HOMELAND SECURITY GRANTS OFC OF EMERG MGMT & HOMELAND SECURITY PUBLIC HEALTH PUBLIC HEALTH GRANTS TOTAL OFC MEDICAL & HEALTH SERVICES 0 0 17,043,867 9,667,009 26,710,876 0 0 0 0 0 0 0 16,524,027 10,036,179 26,560,206 2,049,222 549,018 16,835,064 19,435,187 38,868,491 PUBLIC WORKS ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS FACILITIES MANAGEMENT GRANTS PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TIRE FUND TRANSPORTATION TOTAL PUBLIC WORKS 2,668,915 1,102,998 3,981,900 90,000 680,000 12,227,360 5,636,750 1,541,500 40,618,931 68,548,354 0 0 0 0 0 0 0 0 0 0 2,176,000 846,500 250,000 90,000 680,000 12,227,360 5,150,000 1,113,000 35,787,752 58,320,612 2,371,330 760,998 1,576,696 35,500 445,688 12,227,360 5,365,000 1,418,000 37,312,935 61,513,507 TOTAL SPECIAL REVENUE FUNDS 239,827,367 0 218,984,157 278,498,230 DEBT SERVICE FUND 110,138,905 0 116,588,655 106,277,555 CAPITAL PROJECTS FUND 200,124,512 0 172,884,185 198,701,642 ENTERPRISE FUNDS OFFICE OF MEDICAL & HEALTH SERVICES PIMA HEALTH SYSTEM & SERVICES TOTAL OFFICE OF MEDICAL & HEALTH SERVICES 198,329,233 198,329,233 0 0 206,846,935 206,846,935 206,833,679 206,833,679 8,529,610 1,955,774 132,250,827 1,950,000 144,686,211 0 0 0 0 0 7,770,800 1,952,178 131,462,449 584,000 141,769,427 6,842,693 1,767,881 143,958,630 1,350,000 153,919,204 343,015,444 0 348,616,362 360,752,883 1,387,871,873 0 1,308,363,596 1,431,897,069 PUBLIC WORKS DEVELOPMENT SERVICES PARKING GARAGES REGIONAL WASTEWATER RECLAMATION WASTEWATER SYSTEM DEVELOPMENT FUND TOTAL PUBLIC WORKS TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS * These amounts include actual expenses as of February 28, 2010 plus projected expenses for the remainder of the year. SCHEDULE E 7-13 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2010/2011 FUNCTIONAL AREA/DEPARTMENT COUNTY ADMINISTRATION ASSESSOR GENERAL FUND ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2009/2010 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2009/2010 ESTIMATED EXPENDITURES/ EXPENSES 2009/2010* ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2010/2011 8,409,504 0 8,409,504 8,361,835 1,881,096 0 1,881,096 1,887,300 26,841,550 1,819,672 0 110,138,905 1,154,291 1,000,000 1,159,735 110,100 61,568 50,000 199,743 59,773,473 0 202,309,037 0 0 0 0 0 0 0 0 0 0 0 0 0 0 27,361,064 1,819,672 39,394 116,588,655 0 1,000,000 1,159,735 68,100 63,193 55,269 125,000 33,674,163 1,373 181,955,618 30,342,564 1,797,318 0 106,277,555 1,173,291 1,000,000 2,615,000 39,320 28,705 59,818 1,930,000 62,849,799 22,354,490 230,467,860 RECORDER RECORDER GENERAL FUND REC/DOC STOR & RETRIEVAL TOTAL RECORDER 2,653,152 1,545,919 4,199,071 0 0 0 2,623,844 1,264,500 3,888,344 3,207,686 1,505,285 4,712,971 TREASURER TAXPAYER INFORMATION FUND TREASURER GENERAL FUND TOTAL TREASURER 556,500 2,453,751 3,010,251 0 0 0 33,850 2,163,889 2,197,739 611,547 2,443,691 3,055,238 219,808,959 0 198,332,301 248,485,204 13,579,374 14,860,987 23,246,576 1,000,000 1,450,000 1,247,433 55,384,370 0 0 0 0 0 0 0 13,456,368 10,163,667 24,093,402 0 0 1,247,433 48,960,870 12,394,500 21,139,021 20,696,859 1,000,000 716,390 1,251,085 57,197,855 37,283,152 200,000 37,483,152 0 0 0 34,800,000 200,000 35,000,000 34,628,638 180,000 34,808,638 ECONOMIC DEVELOPMENT & TOURISM 1,570,096 0 1,414,752 1,359,496 SCHOOL SUPERINTENDENT SCHOOLS GENERAL FUND SCHOOL RESERVE FUND TOTAL SCHOOL SUPERINTENDENT 1,536,616 4,981,000 6,517,616 0 0 0 1,536,616 4,114,680 5,651,296 1,581,706 4,226,700 5,808,406 5,055,529 106,010,763 0 0 4,620,385 95,647,303 4,348,162 103,522,557 BOARD OF SUPERVISORS GENERAL FUND COUNTY ADMINISTRATION CENTRAL ADMINISTRATION GENERAL FUND COUNTY ADMINISTRATOR GENERAL FUND COUNTY ADMINISTRATOR GRANTS DEBT SERVICE FUND ELECTIONS GRANTS EMPLOYEE BENEFIT LIABILITY FUND FACILITIES RENEWAL FUND FORENSIC SCIENCE CENTER GRANTS IMPROVEMENT DISTRICTS IMPROVEMENT DISTRICTS FORMATION FUND INFORMATION TECHNOLOGY ENHANCEMENT FUND NONDEPARTMENTAL GENERAL FUND PROPERTY TAX STABILIZATION FUND TOTAL COUNTY AMINISTRATION TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECON DEVELOP GENERAL FUND COMMUNITY DEVELOPMENT GRANTS EMPLOYMENT & TRAINING HOUSING TRUST FUND NEIGHBORHOOD CONSERVATION PIMA VOCATIONAL HIGH SCHOOL TOTAL COMMUNITY & ECONOMIC DEVELOPMENT COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS TOTAL COUNTY FREE LIBRARY STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOP SCHEDULE F 7-14 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2010/2011 FUNCTIONAL AREA/DEPARTMENT JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CLERK OF SUPERIOR COURT GENERAL FUND CLERK OF THE COURT SPECIAL PROGRAMS TOTAL CLERK OF SUPERIOR COURT ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2009/2010 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2009/2010 ESTIMATED EXPENDITURES/ EXPENSES 2009/2010* ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2010/2011 10,072,284 608,562 10,680,846 0 0 0 10,072,284 1,060,338 11,132,622 10,040,557 1,438,393 11,478,950 993,798 0 1,041,964 1,038,444 COUNTY ATTORNEY COUNTY ATTORNEY GENERAL FUND COUNTY ATTORNEY GRANTS COUNTY ATTORNEY SPECIAL PROGRAMS TOTAL COUNTY ATTORNEY 19,288,529 3,653,522 7,112,344 30,054,395 0 0 0 0 19,210,229 3,653,522 6,366,051 29,229,802 19,284,925 4,379,185 7,038,531 30,702,641 JUSTICE & LAW ENFORCEMENT JUSTICE & LAW ENFORCEMENT GENERAL FUND INDIGENT DEFENSE SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT 30,674,922 2,064,790 32,739,712 0 0 0 29,528,873 543,167 30,072,040 30,237,139 977,691 31,214,830 7,699,598 100,100 1,101,221 8,900,919 0 0 0 0 7,635,090 100,100 1,121,834 8,857,024 7,715,160 117,761 1,868,303 9,701,224 21,426,454 9,807,349 627,071 31,860,874 0 0 0 0 21,426,454 9,852,835 566,959 31,846,248 21,963,265 9,450,887 618,801 32,032,953 118,140,080 4,685,588 3,834,130 126,659,798 0 0 0 0 118,841,598 8,705,758 3,442,200 130,989,556 118,050,964 12,564,023 4,229,355 134,844,342 SUPERIOR COURT SUPERIOR COURT GENERAL FUND SUPERIOR COURT GRANTS SUPERIOR COURT MANDATED SERVICES SUPERIOR COURT SPECIAL PROGRAMS TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 27,554,054 9,341,123 1,823,525 4,899,708 43,618,410 285,508,752 0 0 0 0 0 0 27,554,054 9,601,826 1,823,525 4,624,016 43,603,421 286,772,677 27,741,004 9,510,967 1,823,525 5,058,528 44,134,024 295,147,408 OFFICE OF MEDICAL & HEALTH SERVICES INSTITUTIONAL HEALTH INSTITUTIONAL HEALTH GENERAL FUND TOTAL INSTITUTIONAL HEALTH 106,334,332 106,334,332 0 0 89,659,678 89,659,678 94,403,354 94,403,354 198,329,233 198,329,233 0 0 206,846,935 206,846,935 206,833,679 206,833,679 CONSTABLES GENERAL FUND JUSTICE COURTS JUSTICE COURTS GENERAL FUND JUSTICE COURTS GRANTS JUSTICE COURT SPECIAL PROGRAMS TOTAL JUSTICE COURTS JUVENILE COURT CENTER JUVENILE COURT CENTER GENERAL FUND JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS TOTAL JUVENILE COURT CENTER SHERIFF SHERIFF GENERAL FUND SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS TOTAL SHERIFF PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM & SERVICES FUND TOTAL PIMA HEALTH SYSTEM & SERVICES SCHEDULE F 7-15 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2010/2011 FUNCTIONAL AREA/DEPARTMENT ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2009/2010 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2009/2010 ESTIMATED EXPENDITURES/ EXPENSES 2009/2010* ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2010/2011 PUBLIC HEALTH EMERGENCY MGMT/HOMELAND SECURITY GRANTS OFC OF EMERG MGMT & HOMELAND SECURITY PUBLIC HEALTH FUND PUBLIC HEALTH GRANTS TOTAL PUBLIC HEALTH TOTAL OFFICE OF MEDICAL & HEALTH SERVICES 0 0 17,043,867 9,667,009 26,710,876 331,374,441 0 0 0 0 0 0 0 0 16,524,027 10,036,179 26,560,206 323,066,819 2,049,222 549,018 16,835,064 19,435,187 38,868,491 340,105,524 PUBLIC WORKS CAPITAL PROJECTS FUND 200,124,512 0 172,884,185 198,701,642 8,529,610 0 7,770,800 6,842,693 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS ENVIRONMENTAL QUALITY FUND SOLID WASTE MANAGEMENT FUND TIRE FUND TOTAL ENVIRONMENTAL QUALITY 1,102,998 2,668,915 5,636,750 1,541,500 10,950,163 0 0 0 0 0 846,500 2,176,000 5,150,000 1,113,000 9,285,500 760,998 2,371,330 5,365,000 1,418,000 9,915,328 PUBLIC WORKS FACILITIES MANAGEMENT GRANTS PARKING GARAGES FUND PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PUBLIC WORKS GENERAL FUND TOTAL PUBLIC WORKS 3,981,900 1,955,774 90,000 680,000 31,809,881 38,517,555 0 0 0 0 0 0 250,000 1,952,178 90,000 680,000 31,570,272 34,542,450 1,576,696 1,767,881 35,500 445,688 30,502,023 34,327,788 REGIONAL FLOOD CONTROL DISTRICT 12,227,360 0 12,227,360 12,227,360 TRANSPORTATION 40,618,931 0 35,787,752 37,312,935 132,250,827 1,950,000 134,200,827 0 0 0 131,462,449 584,000 132,046,449 143,958,630 1,350,000 145,308,630 445,168,958 0 404,544,496 444,636,376 1,387,871,873 0 1,308,363,596 1,431,897,069 DEVELOPMENT SERVICES FUND REGIONAL WASTEWATER RECLAMATION REGIONAL WASTEWATER RECLAMATION FUND WASTEWATER SYSTEM DEVELOPMENT FUND TOTAL WASTEWATER MANAGEMENT TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS * These amounts include actual expenses as of February 28, 2010 plus projected expenses for the remainder of the year. SCHEDULE F 7-16 Pima County FY2010/2011 Adopted Budget SUMMARY SCHEDULES Summary of Changes in Fund Balances Summary of Expenditures by Fund and Super Department Summary of Revenues by Fund and Category Summary of Expenditures by Functional Area and Super Department Summary of Revenues by Functional Area and Super Department Summary of Expenditures by Fund and Object: Department Summary of Adopted Full Time Equivalent Positions Summary of Adopted Supplemental Packages 8-1 Pima County FY2010/2011 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2008/2009 - 2010/2011 Actual 2008/2009 Revised 2009/2010 Adopted 2010/2011 35,438,404 24,982,199 53,633,402 281,748,647 2,746,957 131,966,325 35,329,711 4,720,314 1,083,732 7,099,195 370,881 301,095,303 2,442,172 128,650,688 37,611,266 8,829,613 615,565 4,345,308 0 301,397,635 2,463,032 122,016,410 36,590,770 7,681,832 871,336 4,526,932 0 465,065,762 483,589,915 475,547,947 (16,368,197) (57,758,004) (241,867,211) (115,481,105) (30,802,209) (15,115,990) (103,832,198) (237,673,244) (106,334,332) (31,809,881) (13,976,206) (110,890,193) (237,894,983) (94,403,354) (30,502,023) (462,276,726) (494,765,645) (487,666,759) NET OPERATING TRANSFERS (2,424,820) (13,806,469) (41,514,590) FUND BALANCE, ENDING 35,802,620 0 0 80,015,624 71,010,658 75,146,290 57,269,002 440,351 4,242,441 134,750,173 15,417,201 1,563,248 1,551,208 16,404,560 1,428,124 49,293,946 401,105 5,193,905 150,798,989 14,379,331 1,348,557 1,136,677 11,078,675 120,000 50,645,834 303,619 4,850,672 166,792,012 13,875,282 1,360,358 1,109,439 10,715,002 0 233,066,308 233,751,185 249,652,218 (61,328,710) (3,027,859) (46,255,535) (25,107,931) (61,885,237) (90,894,773) (5,837,856) (47,835,508) (26,710,876) (68,548,354) (89,546,351) (31,317,456) (57,252,425) (38,868,491) (61,513,507) TOTAL EXPENDITURES (197,605,272) (239,827,367) (278,498,230) NET OPERATING TRANSFERS (27,672,949) (16,939,275) 6,700,435 87,803,711 47,995,201 53,000,713 GENERAL FUND FUND BALANCE, BEGINNING (See note) REVENUES TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES EXPENDITURES COMMUNITY & ECONOMIC DEVELOPMENT COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS TOTAL EXPENDITURES SPECIAL REVENUE FUNDS FUND BALANCE, BEGINNING (See note) REVENUES TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES EXPENDITURES COMMUNITY & ECONOMIC DEVELOPMENT COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS FUND BALANCE, ENDING 8-2 Pima County FY2010/2011 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2008/2009 - 2010/2011 Actual 2008/2009 Revised 2009/2010 Adopted 2010/2011 FUND BALANCE, BEGINNING (See note) 12,392,668 14,860,795 38,689,263 REVENUES TAXES INTERGOVERNMENTAL INTEREST 57,221,670 17,386 945,419 68,930,137 7,500 1,000,000 68,771,301 7,500 1,000,000 58,184,475 69,937,637 69,778,801 EXPENDITURES COUNTY ADMINISTRATION (120,414,383) (110,138,905) (106,277,555) TOTAL EXPENDITURES (120,414,383) (110,138,905) (106,277,555) NET OPERATING TRANSFERS 83,678,968 41,114,825 21,425,078 FUND BALANCE, ENDING 33,841,728 15,774,352 23,615,587 152,642,602 107,421,988 188,234,671 25,036,741 3,651,870 2,634,977 323,035 51,473,938 10,991,612 750,688 0 67,260,836 6,665,200 0 404,342 31,646,623 63,216,238 74,330,378 (146,334,018) (200,124,512) (198,701,642) (146,334,018) (200,124,512) (198,701,642) BOND PROCEEDS/OTHER ADJUSTMENTS 109,400,000 125,000,000 75,000,000 NET OPERATING TRANSFERS (20,533,961) 11,312,871 14,599,521 FUND BALANCE, ENDING 126,821,246 106,826,585 153,462,928 70,231,532 60,346,418 133,233,362 3,373,645 4,625,747 323,520,482 8,712 2,347,475 4,090,908 14,932,143 3,225,100 4,331,575 334,624,613 10,000 680,226 2,519,825 10,000,000 5,166,436 5,122,558 352,615,039 15,000 1,116,555 2,345,456 10,000,000 352,899,112 355,391,339 376,381,044 DEBT SERVICE FUND TOTAL REVENUES CAPITAL PROJECTS FUNDS FUND BALANCE, BEGINNING (See note) REVENUES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL REVENUES EXPENDITURES PUBLIC WORKS TOTAL EXPENDITURES ENTERPRISE FUNDS NET ASSETS, BEGINNING (See note) REVENUES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES 8-3 Pima County FY2010/2011 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2008/2009 - 2010/2011 Actual 2008/2009 Revised 2009/2010 Adopted 2010/2011 EXPENDITURES OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS (224,804,804) (117,727,934) (198,329,233) (144,686,211) (206,833,679) (153,919,204) TOTAL EXPENDITURES (342,532,738) (343,015,444) (360,752,883) BOND PROCEEDS 18,940,000 85,002,383 165,000,000 NET OPERATING TRANSFERS (4,005,000) (21,525,780) NET ASSETS, ENDING 95,532,906 136,198,916 312,703,137 NET ASSETS, BEGINNING (See note) 22,199,538 26,590,843 28,758,237 REVENUES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE 1,091,468 44,440,707 688,181 1,077,597 0 1,045,000 42,245,126 303,449 296,817 20,000 975,000 39,013,311 952,000 272,405 50,000 47,297,953 43,910,392 41,262,716 EXPENDITURES COUNTY ADMINISTRATION PUBLIC WORKS (24,874,753) (16,380,487) (24,628,893) (17,838,776) (25,286,462) (16,713,173) TOTAL EXPENDITURES (41,255,240) (42,467,669) (41,999,635) (920,190) (156,172) (52,058) (1,158,386) THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS TOTAL REVENUES NET OPERATING TRANSFERS 27,322,061 NET ASSETS, ENDING 27,877,394 27,969,260 Note: Fund balances on this schedule are not comparable from year to year because the beginning budgeted fund balances for fiscal year 2009/2010 and fiscal year 2010/2011 are based on estimates made before the end of each preceding fiscal year. The ending net asset balance in Enterprise Funds for fiscal year 2008/2009 shown above, $95,532,906 includes $18,940,000 in bond proceeds which are reserved funds. The unreserved fund balance as shown in the Pima County CAFR adjusted for this item and for other changes in reserved elements of the fund balance is $43,941,829. This presentation of a reserved fund balance is for consistency with other fiscal years. 8-4 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2008/2009 - 2010/2011 ACTUAL 2008/2009 FUND/FUNCTIONAL AREA/SUPER DEPT REVISED 2009/2010 ADOPTED 2010/2011 GENERAL FUND COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER 8,351,552 1,728,566 1,162,866 1,480,877 5,051,902 7,396,127 2,767,680 2,511,951 6,220,397 12,938,825 2,215,228 3,743,213 2,188,820 8,409,504 1,881,096 1,256,001 1,819,672 1,491,980 7,605,612 2,706,213 2,641,654 8,917,563 59,773,473 2,222,527 2,653,152 2,453,751 8,361,835 1,887,300 1,244,348 1,797,318 5,924,092 6,553,467 2,699,355 2,665,837 9,131,314 62,849,799 2,124,151 3,207,686 2,443,691 TOTAL COUNTY ADMINISTRATION 57,758,004 103,832,198 110,890,193 579,643 5,085,218 4,888,746 4,401,059 1,413,531 665,886 5,054,276 6,210,952 1,648,260 1,536,616 530,760 4,738,950 5,597,589 1,527,201 1,581,706 16,368,197 15,115,990 13,976,206 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 9,929,361 977,748 19,486,567 15,342,231 566,611 491,173 6,517,311 22,454,358 12,713,788 2,529,156 121,703,905 29,155,002 10,072,284 993,798 19,288,529 15,449,316 675,247 473,723 6,550,628 21,426,454 12,791,877 2,433,729 118,140,080 29,377,579 10,040,557 1,038,444 19,284,925 15,278,140 672,587 477,624 6,564,949 21,963,265 12,544,945 2,414,054 118,050,964 29,564,529 TOTAL JUSTICE & LAW ENFORCEMENT 241,867,211 237,673,244 237,894,983 INSTITUTIONAL HEALTH 115,481,105 106,334,332 94,403,354 TOTAL OFFICE OF MEDICAL AND HEALTH SERVIC 115,481,105 106,334,332 94,403,354 FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION 14,511,736 617,729 15,579,916 92,828 16,188,306 629,719 14,899,231 92,625 15,670,700 460,849 14,279,702 90,772 TOTAL PUBLIC WORKS 30,802,209 31,809,881 30,502,023 462,276,726 494,765,645 487,666,759 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS TOTAL GENERAL FUND 8-5 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2008/2009 - 2010/2011 ACTUAL 2008/2009 FUND/FUNCTIONAL AREA/SUPER DEPT REVISED 2009/2010 ADOPTED 2010/2011 SPECIAL REVENUE FUNDS COUNTY ADMINISTRATION COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER INFORMATION TECHNOLOGY NON DEPARTMENTAL RECORDER TREASURER 375,296 0 50,110 39,649 4,285 1,093,342 1,370,615 94,562 1,159,735 1,154,291 50,000 110,100 199,743 1,061,568 1,545,919 556,500 2,615,000 1,173,291 59,818 39,320 1,930,000 23,383,195 1,505,285 611,547 TOTAL COUNTY ADMINISTRATION 3,027,859 5,837,856 31,317,456 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT 5,139,301 14,686,046 31,995,307 1,770,172 4,336,240 3,401,644 17,310,987 24,494,009 37,483,152 1,570,096 4,981,000 5,055,529 22,855,411 21,947,944 34,808,638 1,359,496 4,226,700 4,348,162 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 61,328,710 90,894,773 89,546,351 CLERK OF SUPERIOR COURT COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT SHERIFF SUPERIOR COURT 730,012 8,353,340 348,114 12,751 3,973 403,326 10,326,445 12,055,499 14,022,075 608,562 10,765,866 2,064,790 12,750 17,001 1,171,570 10,434,420 8,519,718 14,240,831 1,438,393 11,417,716 977,691 12,750 34,815 1,938,499 10,069,688 16,793,378 14,569,495 TOTAL JUSTICE & LAW ENFORCEMENT 46,255,535 47,835,508 57,252,425 OFC OF EMERG MGMT & HOMELAND SECURITY PUBLIC HEALTH 0 25,107,931 0 26,710,876 2,598,240 36,270,251 TOTAL OFFICE OF MEDICAL AND HEALTH SERVIC 25,107,931 26,710,876 38,868,491 ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TRANSPORTATION 3,710,924 965,113 1,603,434 10,858,115 6,665,602 38,082,049 3,771,913 3,981,900 770,000 12,227,360 7,178,250 40,618,931 3,132,328 1,576,696 481,188 12,227,360 6,783,000 37,312,935 TOTAL PUBLIC WORKS 61,885,237 68,548,354 61,513,507 197,605,272 239,827,367 278,498,230 NON DEPARTMENTAL 120,414,383 110,138,905 106,277,555 TOTAL COUNTY ADMINISTRATION 120,414,383 110,138,905 106,277,555 120,414,383 110,138,905 106,277,555 COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND COUNTY ADMINISTRATION TOTAL DEBT SERVICE FUND 8-6 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2008/2009 - 2010/2011 ACTUAL 2008/2009 FUND/FUNCTIONAL AREA/SUPER DEPT REVISED 2009/2010 ADOPTED 2010/2011 CAPITAL PROJECTS FUNDS PUBLIC WORKS CAPITAL PROJECTS 146,334,018 200,124,512 198,701,642 TOTAL PUBLIC WORKS 146,334,018 200,124,512 198,701,642 146,334,018 200,124,512 198,701,642 PIMA HEALTH SYSTEM & SERVICES 224,804,804 198,329,233 206,833,679 TOTAL OFFICE OF MEDICAL AND HEALTH SERVIC 224,804,804 198,329,233 206,833,679 DEVELOPMENT SERVICES FACILITIES MANAGEMENT REGIONAL WASTEWATER RECLAMATION 10,096,999 1,704,291 105,926,644 8,529,610 1,955,774 134,200,827 6,842,693 1,767,881 145,308,630 TOTAL PUBLIC WORKS 117,727,934 144,686,211 153,919,204 342,532,738 343,015,444 360,752,883 1,269,163,137 1,387,871,873 1,431,897,069 COMMUNICATIONS FINANCE & RISK MANAGEMENT FLEET SERVICES GRAPHIC SERVICES 4,069,907 20,804,846 15,216,248 1,164,239 4,808,031 19,820,862 16,895,993 942,783 4,850,064 20,436,398 15,747,201 965,972 TOTAL INTERNAL SERVICE FUNDS 41,255,240 42,467,669 41,999,635 1,310,418,377 1,430,339,542 1,473,896,704 TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-7 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2008/2009 - 2010/2011 SOURCES OF REVENUE Actual 2008/2009 Revised 2009/2010 Adopted 2010/2011 263,862,448 11,763,554 5,461,986 660,659 283,662,672 10,686,817 6,123,472 622,342 282,551,788 11,234,636 6,865,349 745,862 281,748,647 301,095,303 301,397,635 2,746,957 2,442,172 2,463,032 2,746,957 2,442,172 2,463,032 6,188,879 2,832,972 90,393,735 68,675 25,869,008 5,628,791 984,265 3,702,640 5,363,503 88,950,000 32,000 24,700,000 5,654,280 248,265 3,848,640 5,189,833 83,000,000 41,000 24,700,000 4,309,978 926,959 131,966,325 128,650,688 122,016,410 2,021,948 1,967,465 5,301,674 1,310,822 7,693,437 1,254,887 993,574 224,742 149,168 14,411,994 2,129,750 2,260,000 4,515,341 957,148 7,994,350 1,190,500 870,300 188,500 88,810 17,416,567 2,962,856 1,874,040 4,825,193 1,178,000 7,994,350 989,000 855,550 125,000 150,977 15,635,804 35,329,711 37,611,266 36,590,770 264,303 3,459,738 996,273 222,000 7,397,613 1,210,000 222,000 6,250,832 1,209,000 4,720,314 8,829,613 7,681,832 255,928 827,804 84,512 531,053 74,756 796,580 1,083,732 615,565 871,336 5,143,378 (9,033) 2,824,266 0 2,883,800 0 (7) 13,210 1,951,647 0 10,700 1,510,342 0 10,700 1,632,432 7,099,195 4,345,308 4,526,932 369,170 1,711 0 0 0 0 370,881 0 0 465,065,762 483,589,915 475,547,947 GENERAL FUND PROPERTY TAX REAL PROPERTY TAXES PERSONAL PROPERTY TAXES INTEREST ON DELINQUENT TAX PENALTIES ON DELINQUENT TAX TOTAL PROPERTY TAX LICENSES AND PERMITS BUSINESS LICENSES & PERMITS TOTAL LICENSES AND PERMITS INTERGOVERNMENTAL FEDERAL GRANTS AND AID STATE GRANTS AND AID SALES AND USE TAX ALCOHOLIC BEVERAGES AUTO LIEU TAX TRANSIENT LODGING TAX CITY PARTICIPATION TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES GENERAL GOVERNMENT RECORDER FEES COURT FEES SHERIFF DEPT FEES CORRECTIONAL HOUSING HEALTH FEES RECREATION FEES INTERDEPARTMENTAL CHARGES OVERHEAD - GRANTS CONTRIBUTIONS FOR ADMINISTRATIVE OVERHEAD TOTAL CHARGES FOR SERVICES FINES AND FORFEITS SUPERIOR COURT - FINES AND FORFEITS JUSTICE COURTS FINES AND FORFEITS OTHER FINES AND FORFEITS TOTAL FINES AND FORFEITS INTEREST INTEREST INT. REV - POOLED INV TOTAL INTEREST MISCELLANEOUS RENTS AND ROYALTIES COLLECTION OF SALES TAX ON RENTAL PROPERTIES OVERAGES AND SHORTAGES POSTAGE REVENUES OTHER MISCELLANEOUS REVENUE TOTAL MISCELLANEOUS MEMO REVENUE SALE OF LAND OTHER MISCELLANEOUS REVENUE TOTAL MEMO REVENUE TOTAL GENERAL FUND 8-8 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2008/2009 - 2010/2011 Actual 2008/2009 SOURCES OF REVENUE Revised 2009/2010 Adopted 2010/2011 SPECIAL REVENUE FUNDS EMPLOYMENT AND TRAINING INTERGOVERNMENTAL MISCELLANEOUS TOTAL EMPLOYMENT AND TRAINING 14,499,217 202,984 24,053,124 163,678 21,471,134 193,492 14,702,201 24,216,802 21,664,626 1,789,012 1,302,052 77,355 16,326 11,492 1,770,900 1,276,398 0 17,500 17,850 1,921,425 760,898 0 17,500 17,850 3,196,237 3,082,648 2,717,673 2,267,460 10,672,555 2,893,674 158,235 7,809 471,452 2,729,169 11,090,372 3,442,294 200,557 0 264,351 2,729,169 23,064,123 3,476,154 200,557 0 111,319 16,471,185 17,726,743 29,581,322 25,144,631 762,004 77,309 101,280 371,527 97,000 23,292,838 40,000 50,000 35,000 180,750 0 22,220,943 10,000 25,000 35,000 180,500 0 26,553,751 23,598,588 22,471,443 185,969 57,986,562 222,229 249,992 245,668 325,485 693,836 54,877,283 225,931 69,372 182,381 120,000 200,078 50,391,019 125,345 218,647 204,802 0 59,215,905 56,168,803 51,139,891 44,511,075 7,736,773 587,972 693,907 8,589,774 1,005,639 56,487,812 6,797,106 548,000 700,805 8,996,115 0 68,209,617 7,176,283 559,801 477,292 9,344,839 0 63,125,140 73,529,838 85,767,832 440,351 2,433 401,105 0 303,619 0 442,784 401,105 303,619 ENVIRONMENTAL QUALITY LICENSES AND PERMITS INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL ENVIRONMENTAL QUALITY PUBLIC HEALTH LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL PUBLIC HEALTH REGIONAL FLOOD CONTROL DISTRICT TAXES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REGIONAL FLOOD CONTROL DISTRICT TRANSPORTATION LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL TRANSPORTATION OTHER SPECIAL REVENUE FUNDS AND GRANTS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL OTHER SPECIAL REVENUE FUNDS AND GRANTS IMPROVEMENT DISTRICTS SPECIAL ASSESSMENT INTEREST TOTAL IMPROVEMENT DISTRICTS 8-9 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2008/2009 - 2010/2011 Actual 2008/2009 SOURCES OF REVENUE Revised 2009/2010 Adopted 2010/2011 SOLID WASTE MANAGEMENT INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL SOLID WASTE MANAGEMENT 1,047,700 4,487,216 43,500 197,760 1,200,000 3,864,000 30,500 33,750 1,050,000 3,072,500 30,000 33,500 5,776,176 5,128,250 4,186,000 32,124,371 2,421,797 739,686 372,968 366,278 26,001,108 370,000 600,000 271,500 390,000 28,424,891 407,780 600,000 271,000 320,000 36,025,100 27,632,608 30,023,671 1,547,211 62,993 5,947,625 1,404,000 12,000 849,800 1,427,441 60,000 308,700 7,557,829 2,265,800 1,796,141 233,066,308 233,751,185 249,652,218 57,221,670 17,386 945,419 68,930,137 7,500 1,000,000 68,771,301 7,500 1,000,000 58,184,475 69,937,637 69,778,801 25,036,741 3,651,870 2,634,977 323,035 51,473,938 10,991,612 750,688 0 67,260,836 6,665,200 0 404,342 31,646,623 63,216,238 74,330,378 4,613,310 216,107,535 728,278 2,136,039 4,331,575 194,326,568 244,826 461,109 5,002,190 201,389,095 672,360 135,128 223,585,162 199,364,078 207,198,773 3,355,195 0 2,299,001 102,510 222,019 16,232 3,220,100 0 2,859,000 7,500 136,000 0 5,148,436 120,368 905,771 30,000 286,668 0 5,994,957 6,222,600 6,491,243 COUNTY FREE LIBRARY TAXES INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL COUNTY FREE LIBRARY STADIUM DISTRICT INTERGOVERNMENTAL INTEREST MISCELLANEOUS TOTAL STADIUM DISTRICT TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND TAXES INTERGOVERNMENTAL INTEREST TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS PIMA HEALTH SYSTEM & SERVICES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL PIMA HEALTH SYSTEM & SERVICES DEVELOPMENT SERVICES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL DEVELOPMENT SERVICES 8-10 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2008/2009 - 2010/2011 Actual 2008/2009 Revised 2009/2010 Adopted 2010/2011 18,450 12,437 105,113,946 8,712 1,472,466 56,413 14,915,911 5,000 0 137,439,045 10,000 377,900 100,000 10,000,000 18,000 0 150,124,993 15,000 373,371 0 10,000,000 121,598,335 147,931,945 160,531,364 0 44,221 1,676,437 0 50,000 1,822,716 195,180 40,824 1,923,660 TOTAL PARKING GARAGES 1,720,658 1,872,716 2,159,664 TOTAL ENTERPRISE FUNDS 352,899,112 355,391,339 376,381,044 1,140,862,280 1,205,886,314 1,245,690,388 4,745,403 51,979 78,771 5,058,862 34,673 83,397 4,466,524 0 62,005 4,876,153 5,176,932 4,528,529 1,091,468 20,865,709 183,542 694,079 0 1,045,000 16,891,336 52,776 188,020 20,000 975,000 12,304,462 250,000 188,000 50,000 22,834,798 18,197,132 13,767,462 1,111,212 1,581 5,894 948,000 1,000 5,000 970,000 2,000 5,000 1,118,687 954,000 977,000 17,718,383 451,079 298,853 19,346,928 215,000 20,400 21,272,325 700,000 17,400 TOTAL RISK MANAGEMENT 18,468,315 19,582,328 21,989,725 TOTAL INTERNAL SERVICE FUNDS 47,297,953 43,910,392 41,262,716 1,188,160,233 1,249,796,706 1,286,953,104 SOURCES OF REVENUE REGIONAL WASTEWATER RECLAMATION LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REGIONAL WASTEWATER RECLAMATION PARKING GARAGES CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL REVENUES THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL COMMUNICATIONS FLEET SERVICES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL FLEET SERVICES GRAPHIC SERVICES PRODUCTION CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL ALL FUNDS 8-11 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2008/2009 - 2010/2011 ACTUAL EXPENDITURES/ EXPENSES 2008/2009 REVISED EXPENDITURES/ EXPENSES 2009/2010 ADOPTED EXPENDITURES/ EXPENSES 2010/2011 ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER 8,351,552 1,728,566 1,162,866 1,856,173 5,051,902 7,446,237 2,807,329 2,511,951 6,224,682 134,446,550 2,215,228 5,113,828 2,283,382 8,409,504 1,881,096 1,256,001 2,979,407 2,646,271 7,655,612 2,816,313 2,641,654 9,117,306 170,973,946 2,222,527 4,199,071 3,010,251 8,361,835 1,887,300 1,244,348 4,412,318 7,097,383 6,613,285 2,738,675 2,665,837 11,061,314 192,510,549 2,124,151 4,712,971 3,055,238 TOTAL COUNTY ADMINISTRATION 181,200,246 219,808,959 248,485,204 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 10,659,373 977,748 27,839,907 15,690,345 579,362 495,146 6,920,637 32,780,803 12,713,788 2,529,156 133,759,404 43,177,077 10,680,846 993,798 30,054,395 17,514,106 687,997 490,724 7,722,198 31,860,874 12,791,877 2,433,729 126,659,798 43,618,410 11,478,950 1,038,444 30,702,641 16,255,831 685,337 512,439 8,503,448 32,032,953 12,544,945 2,414,054 134,844,342 44,134,024 TOTAL JUSTICE & LAW ENFORCEMENT 288,122,746 285,508,752 295,147,408 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT 579,643 10,224,519 19,574,792 31,995,307 1,770,172 4,401,059 5,749,771 3,401,644 665,886 22,365,263 30,704,961 37,483,152 1,570,096 1,648,260 6,517,616 5,055,529 530,760 27,594,361 27,545,533 34,808,638 1,359,496 1,527,201 5,808,406 4,348,162 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 77,696,907 106,010,763 103,522,557 INSTITUTIONAL HEALTH OFC OF EMERG MGMT & HOMELAND SECURITY PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH 115,481,105 0 224,804,804 25,107,931 106,334,332 0 198,329,233 26,710,876 94,403,354 2,598,240 206,833,679 36,270,251 TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 365,393,840 331,374,441 340,105,524 146,334,018 10,096,999 3,710,924 17,181,140 617,729 17,183,350 92,828 10,858,115 200,124,512 8,529,610 3,771,913 22,125,980 629,719 15,669,231 92,625 12,227,360 198,701,642 6,842,693 3,132,328 19,015,277 460,849 14,760,890 90,772 12,227,360 FUNCTIONAL AREA/SUPER DEPT. COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT COMMUNITY & ECONOMIC DEVELOPMENT OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT 8-12 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2008/2009 - 2010/2011 ACTUAL EXPENDITURES/ EXPENSES 2008/2009 REVISED EXPENDITURES/ EXPENSES 2009/2010 ADOPTED EXPENDITURES/ EXPENSES 2010/2011 REGIONAL WASTEWATER RECLAMATION SOLID WASTE MANAGEMENT TRANSPORTATION 105,926,644 6,665,602 38,082,049 134,200,827 7,178,250 40,618,931 145,308,630 6,783,000 37,312,935 TOTAL PUBLIC WORKS 356,749,398 445,168,958 444,636,376 1,269,163,137 1,387,871,873 1,431,897,069 RISK MANAGEMENT 20,804,846 19,820,862 20,436,398 COMMUNICATIONS 4,069,907 4,808,031 4,850,064 15,216,248 16,895,993 15,747,201 1,164,239 942,783 965,972 41,255,240 42,467,669 41,999,635 1,310,418,377 1,430,339,542 1,473,896,704 FUNCTIONAL AREA/SUPER DEPT. TOTAL ALL FUNCTIONAL AREAS Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS FLEET SERVICES GRAPHIC SERVICES PRODUCTION TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note 1: The Information Technology totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Communications Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Information Technology Department Summary by Program on page 10-52. Note 2: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Risk Management Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary by Program on page 10-28. Note 3: The Graphic Services totals above, under PUBLIC WORKS, are shown exclusive of the Graphic Services Production Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Graphic Services Department Summary by Program on page 14-50. 8-13 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2008/2009 - 2010/2011 ACTUAL REVENUES 2008/2009 FUNCTIONAL AREA/SUPER DEPT. REVISED REVENUES 2009/2010 ADOPTED REVENUES 2010/2011 COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER 6,363 140 3,767 155,765 1,244,173 170,587 1,270,355 3,735 768,871 486,692,473 5,645 3,029,889 100,256 6,000 0 2,300 2,785,421 1,366,091 92,400 1,204,000 1,500 417,890 515,364,989 6,000 3,400,735 97,650 3,000 0 2,100 3,020,254 2,389,291 21,600 997,600 1,500 417,812 506,520,401 3,000 3,140,325 107,650 TOTAL COUNTY ADMINISTRATION 493,452,019 524,744,976 516,624,533 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 4,360,415 399,568 10,684,277 463,081 292,309 359,520 6,993,269 10,520,550 1,151,716 682,183 21,485,024 14,040,744 3,780,174 361,390 9,353,360 425,085 271,297 285,345 6,876,848 10,478,049 4,906,606 711,131 16,506,086 13,423,062 3,778,174 361,390 10,173,865 376,250 253,130 366,303 6,845,453 10,092,387 4,923,490 711,131 24,522,873 14,124,001 TOTAL JUSTICE & LAW ENFORCEMENT 71,432,656 67,378,433 76,528,447 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT 5,287,685 14,702,951 36,025,100 1,312,300 219,708 4,074,515 7,557,829 15,976,027 24,216,802 27,632,608 1,244,006 153,000 5,294,213 2,265,800 22,254,061 21,664,626 30,023,671 1,039,438 165,570 4,600,278 1,796,141 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 69,180,088 76,782,456 81,543,785 INSTITUTIONAL HEALTH OFC OF EMERG MGMT & HOMELAND SECURITY PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH 2,135,321 0 223,585,162 16,471,185 4,748,677 0 199,364,078 17,726,743 4,738,921 2,049,222 207,198,773 27,532,100 TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 242,191,668 221,839,498 241,519,016 31,646,623 5,994,957 3,196,237 7,745,535 229,031 2,648,661 638 26,553,751 121,598,335 63,216,238 6,222,600 3,082,648 8,253,179 189,500 1,349,200 0 23,598,588 147,931,945 74,330,378 6,491,243 2,717,673 6,162,515 125,700 1,318,400 0 22,471,443 160,531,364 JUSTICE & LAW ENFORCEMENT COMMUNITY & ECONOMIC DEVELOPMENT OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT REGIONAL WASTEWATER RECLAMATION 8-14 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2008/2009 - 2010/2011 ACTUAL REVENUES 2008/2009 FUNCTIONAL AREA/SUPER DEPT. SOLID WASTE MANAGEMENT TRANSPORTATION REVISED REVENUES 2009/2010 ADOPTED REVENUES 2010/2011 5,776,176 59,215,905 5,128,250 56,168,803 4,186,000 51,139,891 264,605,849 315,140,951 329,474,607 1,140,862,280 1,205,886,314 1,245,690,388 RISK MANAGEMENT 18,468,315 19,582,328 21,989,725 COMMUNICATIONS 4,876,153 5,176,932 4,528,529 22,834,798 18,197,132 13,767,462 1,118,687 954,000 977,000 47,297,953 43,910,392 41,262,716 1,188,160,233 1,249,796,706 1,286,953,104 TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS FLEET SERVICES GRAPHIC SERVICES PRODUCTION TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note 1: The Information Technology totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Communications Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Information Technology Department Summary by Program on page 10-52. Note 2: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Risk Management Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary by Program on page 10-28. Note 3: The Graphic Services totals above, under PUBLIC WORKS, are shown exclusive of the Graphic Services Production Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Graphic Services Department Summary by Program on page 14-50. 8-15 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES GENERAL FUND ASSESSOR BOARD OF SUPERVISORS CLERK OF SUPERIOR COURT CLERK OF THE BOARD COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SERVICES CONSTABLES CONTINGENCY CONTRACT ATTORNEYS COUNTY ADMINISTRATOR COUNTY ATTORNEY DEPENDENT CHILD REPRESENTATION ELECTIONS FACILITIES MANAGEMENT FINANCE FORENSIC SCIENCE CENTER GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES GRAPHIC SERVICES DESIGN HUMAN RESOURCES INDIGENT DEFENSE INFORMATION TECHNOLOGY INSTITUTIONAL HEALTH JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT KINO SPORTS COMPLEX NATURAL RESOURCES, PARKS & RECREATION NON DEPARTMENTAL OFFICE OF COURT APPOINTED COUNSEL PHOTO TRAFFIC ENFORCEMENT PROCUREMENT PUBLIC FIDUCIARY PUBLIC WORKS ADMINISTRATION RECORDER SCHOOL SUPERINTENDENT SHERIFF SUPERIOR COURT SUPERIOR COURT MANDATED SERVICES TREASURER TOTAL GENERAL FUND 7,491,929 1,673,814 9,257,359 938,564 332,632 953,495 2,631,520 898,669 1,501,083 17,915,603 390,361 2,894,371 6,941,691 5,707,613 2,316,522 181,430 28,112 200,183 29,194 6,770 40,275 115,177 16,042 65,975 347,971 14,500 247,079 788,797 159,334 55,275 678,476 185,374 583,015 276,590 187,758 3,740,581 2,812,192 123,733 325,331 9,118,237 230,260 1,021,351 39,862 2,760,642 7,888,161 625,980 323,554 10,000 3,600 4,599 38,700 42,713,221 40,300 22,000 52,051 60,540 4,004 5,918,285 383,625 2,420,689 14,062,531 6,407,081 2,456,648 515,731 435,896 5,658,489 19,264,582 812,733 10,505,520 631,416 475,546 460,241 2,049,516 2,116,368 90,772 1,971,172 943,350 94,857,164 24,923,971 1,990,960 7,800 20,350 151,920 427,318 62,788 9,950 7,805 111,969 554,900 90,150 1,002,408 6,250 3,902 17,075 14,363 49,785 25,545 14,700 6,777,920 591,285 7,840 86,051 705,000 69,424 216,798 1,063,689 1,988,287 91,856,903 146,906 33,923 794,491 2,098,783 598,518 2,751,874 12,540,296 24,157 1,977,839 42,560 283,323 (49,785) 1,210,969 623,656 16,085,880 2,225,748 1,815,685 366,680 255,279,227 12,338,188 170,392,701 8,000 308,628 27,015 45,000 25,800 19,900 10,000 15,000 330,000 1,015,137 48,641,506 8,361,835 1,887,300 10,040,557 1,244,348 530,760 4,738,950 5,597,589 1,038,444 43,038,552 9,118,237 1,797,318 19,284,925 485,023 5,924,092 15,670,700 6,553,467 2,699,355 5,918,285 705,000 460,849 2,665,837 15,278,140 9,131,314 94,403,354 672,587 477,624 6,564,949 21,963,265 1,527,201 14,279,702 13,187,962 503,605 2,438,080 2,124,151 2,414,054 90,772 3,207,686 1,581,706 118,050,964 27,741,004 1,823,525 2,443,691 487,666,759 SPECIAL REVENUE FUNDS EMPLOYMENT AND TRAINING EMPLOYMENT & TRAINING PIMA VOCATIONAL HIGH SCHOOL 3,122,662 975,962 83,383 17,379,814 51,663 211,960 111,000 11,500 20,696,859 1,251,085 EMPLOYMENT AND TRAINING 4,098,624 135,046 17,591,774 122,500 21,947,944 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS ENVIRONMENTAL QUALITY 1,737,266 575,819 26,219 14,835 600,345 120,044 7,500 50,300 2,371,330 760,998 2,313,085 41,054 720,389 57,800 3,132,328 8-16 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT 7,044,393 166,845 4,855,134 160,988 12,227,360 REGIONAL FLOOD CONTROL DISTRICT 7,044,393 166,845 4,855,134 160,988 12,227,360 540,275 348,805 12,486,331 7,670,964 261,787 1,199,260 18,034 182,179 1,059,616 3,201,210 463,407 11,270,816 47,900 87,907 30,000 2,049,222 549,018 16,835,064 19,435,187 PUBLIC HEALTH 21,046,375 1,802,844 15,853,465 165,807 38,868,491 TRANSPORTATION TRANSPORTATION 16,669,604 2,125,201 18,518,130 TRANSPORTATION 16,669,604 2,125,201 18,518,130 PUBLIC HEALTH EMERGENCY MGMT/HOMELAND SECURITY GRANTS OFC OF EMERG MGMT & HOMELAND SECURITY PUBLIC HEALTH PUBLIC HEALTH GRANTS OTHER SPECIAL REVENUE FUNDS CO ATTY BAD CHECK PROGRAM CO ATTY CONSUMER PROTECTION CO ATTY EMPLOYER SANCTIONS CO ATTY FILL THE GAP CO ATTY VICTIM RESTITUTION CO ATTY VICTIM WITNESS COMP COC CHILD SUPPORT INCENTIVE COC DOCUMENT STORAGE & RETRIEVAL COC LOCAL COURT AUTOMATION FUND COC SPOUSAL MAINTENANCE ENFORCEMENT COC TIME PAY FEES COMMUNITY DEVELOPMENT GRANTS COUNTY ATTORNEY GRANTS COUNTY LAW ENFORCEMENT ANTIRACKETEERING COURT AUTOMATION FUND COURTS FILL THE GAP ECONOMIC DEVELOPMENT & TOURISM ELECTIONS GRANTS EMPLOYEE BENEFIT LIABILITY FUND FACILITIES MANAGEMENT GRANTS FACILITIES RENEWAL FUND FORENSIC SCIENCE CENTER GRANTS HOUSING TRUST FUND IMPROVEMENT DISTRICTS FORMATION FUND INDIGENT DEFENSE FILL THE GAP IT ENHANCEMENT FUND JC AJO TIME PAY FEES JC GV COURT AUTOMATION FUND JC GV FARE SPECIAL REVENUE JC GV PHOTO TRAFFIC ENFORCEMENT JC GV TIME PAY FEES JC TUCSON FARE SPECIAL REV JC TUCSON PROBATION FEE JC TUCSON TIME PAY FEES JUSTICE COURTS TUCSON GRANTS JUVENILE TITLE IV-E JUVENILE COURT GRANTS JUVENILE PROBATION SERVICES LEGAL DEFENDER TRAINING FUND NEIGHBORHOOD CONSERVATION PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PHOTO TRAFFIC ENFORCEMENT PROPERTY TAX STABILIZATION FUND 425,921 33,000 316,946 644,603 69,100 55,513 88,209 193,211 35,419 18,587 1,245,753 3,894,286 1,280,481 956,269 304,683 6,000 37,312,935 0 37,312,935 52,480 6,460 1,778 16,700 370,900 500 25,000 512,500 41,000 5,500 306 31,100 19,108,655 22,140 368,109 380,265 3,286,616 30,000 1,000,000 17,320 232,092 16,969 1,037,844 67,091 341,600 121,048 753,513 94,650 147,281 200,000 1,106,200 1,000,000 1,576,696 2,615,000 39,320 1,000,000 59,818 5,850 169,900 474,661 500 12,750 16,750 500 9,765 3,000 241,100 1,930,000 2,000 300 1,000 1,000 17,000 25,000 383,491 108,001 44,699 5,431,163 522,722 5,800 130,562 200 43,818 44,875 30,500 121,870 2,000 98,000 9,760 8,325 3,889,162 37,055 22,180 716,390 5,000 280,000 20,372 22,354,490 8-17 484,401 33,000 323,406 646,381 16,700 440,000 55,513 601,209 600,811 35,419 145,441 21,139,021 4,379,185 5,094,643 1,230,000 1,205,681 1,359,496 1,173,291 1,000,000 1,576,696 2,615,000 39,320 1,000,000 59,818 891,511 1,930,000 12,750 18,750 1,300 10,765 4,000 17,000 25,000 481,491 117,761 58,824 9,450,887 559,977 22,180 716,390 35,500 445,688 67,247 22,354,490 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS PUBLIC DEFENDER TRAINING FUND RECORDER DOC STORAGE & RETRIEVAL SCHOOL RESERVE FUND SHERIFF CNA ANTIRACKETEERING FUND SHERIFF COMMISSARY OPERATIONS SHERIFF CRIMINAL JUSTICE ENHANCEMENT SHERIFF FEDERAL RICO FUND SHERIFF GRANTS SHERIFF INMATE WELFARE FUND SHERIFF STATE RICO FUND SUPERIOR COURT CHILD SUPPORT VISITATION SUPERIOR COURT CONCILIATION SUPERIOR COURT COUNTY LAW LIBRARY SUPERIOR COURT GRANTS SUPERIOR COURT PROBATE SUPERIOR COURT PROBATION SERVICES SUPERIOR CRT LOCAL COURT AUTOMATION FUND TAXPAYER INFORMATION FUND OTHER SPECIAL REVENUE FUNDS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY 64,000 683,160 141,175 385,950 105,000 4,226,700 350,000 800,000 68,700 200,000 200,000 100,000 500,000 2,845,408 250,000 1,609,337 7,859,278 111,655 263,000 1,036,000 100,000 500,000 143,000 640,604 50,600 230,268 295,075 22,600 8,757,688 14,026 739,253 19,168 1,219,682 5,650 461,200 50,000 515,000 200,000 98,080 230,442 283,025 31,493,915 TOTAL EXPENDITURES 64,000 190,000 1,505,285 4,226,700 350,000 868,700 500,000 500,000 12,564,023 1,510,655 500,000 143,000 921,472 317,675 9,510,967 19,168 1,686,532 765,000 611,547 OTHER 3,247,823 47,455,354 11,531,647 25,311,928 119,040,667 SOLID WASTE MANAGEMENT SOLID WASTE MANAGEMENT TIRE FUND 1,806,913 120,142 346,016 268 3,212,071 1,047,590 250,000 5,365,000 1,418,000 SOLID WASTE MANAGEMENT 1,927,055 346,284 4,259,661 250,000 6,783,000 COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS 18,436,349 6,343,390 95,000 9,144,399 85,000 514,500 190,000 34,628,638 180,000 18,436,349 6,438,390 9,229,399 514,500 190,000 34,808,638 STADIUM DISTRICT STADIUM DISTRICT 1,843,073 482,300 1,903,789 119,000 4,348,162 STADIUM DISTRICT 1,843,073 482,300 1,903,789 119,000 4,348,162 COUNTY FREE LIBRARY IMPROVEMENT DISTRICTS IMPROVEMENT DISTRICTS 28,705 28,705 IMPROVEMENT DISTRICTS 28,705 28,705 104,872,473 14,785,787 120,387,095 12,922,242 25,530,633 278,498,230 106,277,555 106,277,555 106,277,555 106,277,555 TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND DEBT SERVICE TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS FUNDS 1,550 (1,550) 198,701,642 198,701,642 1,550 (1,550) 198,701,642 198,701,642 ENTERPRISE FUNDS DEVELOPMENT SERVICES DEVELOPMENT SERVICES 5,387,561 16,636 1,438,496 DEVELOPMENT SERVICES 5,387,561 16,636 1,438,496 8-18 6,842,693 0 6,842,693 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM & SERVICES 30,828,256 1,605,002 174,316,613 83,808 206,833,679 PIMA HEALTH SYSTEM & SERVICES 30,828,256 1,605,002 174,316,613 83,808 206,833,679 PARKING GARAGES PARKING GARAGES 356,054 32,441 1,379,386 PARKING GARAGES 356,054 32,441 1,379,386 REGIONAL WASTEWATER RECLAMATION REGIONAL WASTEWATER RECLAMATION WASTEWATER SYSTEM DEVELOPMENT FUND REGIONAL WASTEWATER RECLAMATION TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES 1,767,881 0 1,767,881 34,122,974 8,543,289 61,324,623 1,350,000 187,261 39,780,483 143,958,630 1,350,000 34,122,974 8,543,289 62,674,623 187,261 39,780,483 145,308,630 70,694,845 10,197,368 239,809,118 271,069 39,780,483 360,752,883 430,846,545 37,322,893 530,587,364 212,910,090 220,230,177 1,431,897,069 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS FLEET SERVICES GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT 1,523,729 3,221,255 532,276 2,390,368 531,898 2,781,314 6,866,372 5,641,574 169,250 264,446 246,640 17,799,390 13,123 18,000 4,850,064 15,747,201 965,972 20,436,398 TOTAL INTERNAL SERVICE FUNDS 7,667,628 7,814,160 26,486,724 31,123 41,999,635 TOTAL ALL FUNDS 438,514,173 45,137,053 557,074,088 212,941,213 220,230,177 1,473,896,704 8-19 Pima County FY2010/2011 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2008/2009 - 2010/2011 ADOPTED 2008/2009 REVISED 2009/2010 ADOPTED 2010/2011 ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY PROCUREMENT RECORDER TREASURER 160.5 23.7 18.0 14.8 18.0 101.9 29.0 38.0 107.7 32.5 67.0 40.0 160.5 24.0 17.0 17.8 17.0 99.0 27.0 37.0 105.0 31.8 50.3 40.0 160.5 24.0 16.0 17.8 16.0 212.1 27.0 51.1 177.0 30.8 61.8 38.6 TOTAL COUNTY ADMINISTRATION 651.1 626.4 832.7 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT 7.0 26.5 136.5 378.5 5.0 66.5 15.0 4.6 6.6 25.6 159.0 383.7 2.9 20.2 14.0 30.7 4.0 30.4 155.5 387.5 3.1 19.0 14.5 31.2 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 639.6 642.7 645.2 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 221.5 13.0 447.4 225.5 10.8 9.5 122.1 569.6 9.2 37.1 1,411.2 663.5 217.5 13.0 448.3 208.0 10.6 9.5 139.1 541.6 9.2 38.3 1,412.2 672.5 212.6 13.0 457.6 202.8 10.6 11.5 135.0 530.6 14.6 35.5 1,413.2 667.6 TOTAL JUSTICE & LAW ENFORCEMENT 3,740.4 3,719.8 3,704.6 31.5 0.0 700.2 391.8 30.0 0.0 680.5 390.6 31.0 11.0 586.4 367.0 1,123.5 1,101.1 995.4 10.5 135.3 52.5 176.0 7.8 293.0 9.5 71.2 43.9 173.0 6.0 251.3 4.0 65.8 35.2 168.0 5.5 236.2 FUNCTIONAL AREA/SUPER DEPARTMENT COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT OFFICE OF MEDICAL AND HEALTH SERVICES INSTITUTIONAL HEALTH OFC OF EMERG MGMT & HOMELAND SECURITY PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION 8-20 Pima County FY2010/2011 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2008/2009 - 2010/2011 ADOPTED 2008/2009 REVISED 2009/2010 ADOPTED 2010/2011 38.4 67.0 599.0 42.6 414.7 34.0 70.3 580.0 34.5 354.1 30.0 70.3 519.7 33.5 295.6 TOTAL PUBLIC WORKS 1,836.8 1,627.8 1,463.8 TOTAL FUNCTIONAL AREAS 7,991.4 7,717.8 7,641.7 22.0 24.0 62.2 13.8 23.0 24.5 62.7 9.6 23.0 24.5 54.0 10.1 122.0 119.8 111.6 8,113.4 7,837.6 7,753.3 FUNCTIONAL AREA/SUPER DEPARTMENT PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT REGIONAL WASTEWATER RECLAMATION SOLID WASTE MANAGEMENT TRANSPORTATION INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS FINANCE & RISK MANAGEMENT FLEET SERVICES GRAPHIC SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 8-21 Pima County FY2010/2011 Adopted Budget SUMMARY OF ADOPTED SUPPLEMENTAL PACKAGES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEAR 2010/2011 FUNCTIONAL AREA/DEPARTMENT JUSTICE & LAW ENFORCEMENT County Attorney SUPPLEMENTAL PACKAGE C Auto Theft Prosecution REVENUE NET IMPACT 140,264 0 140,264 0 140,264 1,020,000 1,775,000 1,175,000 0 0 0 1,020,000 * 1,775,000 ** 1,175,000 * 3,970,000 0 3,970,000 4,110,264 0 4,110,264 140,264 0 140,264 Total Non General Fund 3,970,000 0 3,970,000 TOTAL ALL FUNDS 4,110,264 0 TOTAL JUSTICE & LAW ENFORCEMENT PUBLIC WORKS Natural Resources, Parks & Recreation C Pathway and Parking Lot Resurfacing Program G Ballfield Lighting Replacement Program H Playground Replacement Program TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS Total General Fund * EXPENDITURE Expenditure is budgeted in Capital Projects Department, funded by operating transfer from the General Fund. ** Expenditure is budgeted in Facilities Renewal Fund, funded by operating transfer from the General Fund. 8-22 140,264 4,110,264 Pima County FY 2010/2011 Adopted Budget REVENUE SOURCES The following section provides information regarding various revenues earned by the County. Information shown at the fund level may contain numbers for multiple departments within the fund, including grants. Information regarding revenues for a specific department is included in the individual department analysis in each of the functional area sections. Revenues are provided for a five-year period beginning with fiscal year 2006/2007 and ending with fiscal year 2010/2011. Revenues for fiscal years 2006/2007, 2007/2008, and 2008/2009 are based on audited actuals. Revenues for fiscal year 2009/2010 are based on the Revised Budget. Fiscal year 2010/2011 revenues are from the Adopted Budget. A summary of the total budgeted fiscal year 2010/2011 revenue by fund is shown below, and a Summary of Revenue by Fund, Department, and Category is provided on pages 9-27 through 9-32. Total Revenue General Fund...........................................................................................................$ 475,547,947 Capital Projects........................................................................................................ 74,330,378 Communications ...................................................................................................... 4,528,529 County Free Library ................................................................................................. 30,023,671 Debt Service ............................................................................................................ 69,778,801 Development Services............................................................................................. 6,491,243 Economic Development & Tourism ......................................................................... 1,039,438 Employment & Training ........................................................................................... 21,664,626 Environmental Quality.............................................................................................. 2,717,673 Fleet Services .......................................................................................................... 13,767,462 Graphic Services Production ................................................................................... 977,000 Improvement Districts .............................................................................................. 303,619 Other Special Revenue Funds................................................................................. 84,728,394 Parking Garages...................................................................................................... 2,159,664 Pima Health System & Services .............................................................................. 207,198,773 Public Health............................................................................................................ 29,581,322 Regional Flood Control District ................................................................................ 22,471,443 Regional Wastewater Reclamation.......................................................................... 160,531,364 Risk Management.................................................................................................... 21,989,725 Solid Waste Management........................................................................................ 4,186,000 Stadium District........................................................................................................ 1,796,141 Transportation.......................................................................................................... 51,139,891 9-1 Pima County FY 2010/2011 Adopted Budget GENERAL FUND Tax revenues are derived from primary tax levies on real and personal property. The fiscal year 2010/11 primary net assessed value is $8,939,647,260, a decrease of $46,064,570 from fiscal year 2009/10. The primary tax rate for fiscal year 2010/11 is $3.3133 per $100 of net assessed value, unchanged from fiscal year 2009/10. Total budgeted primary property tax collections are $301,397,635, with current year collections of $283,629,585, delinquent taxes of $10,156,839, and interest and penalties on delinquent taxes totaling $7,611,211. Budgeted tax revenues increased $302,332 between fiscal year 2009/10 and fiscal year 2010/11 due to collection of taxes, interest, and penalties from delinquent property. Licenses and Permits revenues increased $20,860 for fiscal year 2010/11, reflecting slow population growth and the state's statutory redefinition of the basis for local cable TV license fees. Fiscal Year 2010/2011 Fines & Forfeits 1.62% Interest 0.18% Misc 0.95% Charges for Services 7.69% Intergov't 25.66% Licenses and Permits 0.52% Taxes 63.38% Intergovernmental revenues decreased $6,634,278 to $122,016,410 in fiscal year 2010/11. Due to the economic downturn, State Shared Sales Tax revenue decreased $5,950,000 to $83,000,000, the Shared Vehicle License Tax is anticipated to remain unchanged at $24,700,000, and Unincorporated Transient Lodging Excise Tax revenue decreased $1,344,302. Elections will experience a $1,023,200 increase in revenues because of more jurisdictional elections and reimbursements for state primary and general elections. As a result of the state's fiscal shortfall, County Assistance lottery funding of $249,773 has been terminated. Fiscal year 2010/11 continues full funding of the federal government's Payments in Lieu of Taxes (F-PILT) commitment, increasing County revenue by $150,000. Pima County will continue receiving $4,625,000 as the University of Arizona’s contribution toward matching funds to be forwarded to the Arizona Health Care Cost Containment System to draw down federal funds for Graduate Medical Education and Disproportionate Share Hospital funds. Other revenue decreases reflect reduced state reimbursements for Justice of the Peace salaries and a smaller contribution by the City of Tucson to the Victim Witness Program. Charges for Services revenues are $36,590,770 for fiscal year 2010/11, a decrease of $1,020,496 from fiscal year 2009/10. The primary sources for the decrease are a $1,858,077 reduction in contributions to the General Fund from other funds and taxing authorities for administrative services and a $201,500 decrease in Forensic Science Center service fees received from outside jurisdictions. Offsetting part of the overall decrease in Charges for Services is the Sheriff Department, with a $220,852 increase due to higher fees from the state mandated tow program, a $935,588 increase in court fees collected by the newly created Photo Traffic Enforcement Department (versus fees collected last year by the Office of Court Appointed Counsel, which had administered the program), and an additional $62,167 in grant overhead reimbursements. 9-2 Pima County FY 2010/2011 Adopted Budget Justice Courts Tucson's fee revenues increase $267,700, with more civil filings and the increased use of the defensive driving program, while Justice Court Green Valley fees increase by $5,600. An improvement in collection rates from defendants increases Contract Attorney Court Fees by $16,884. Interdepartmental charges for Graphic Services decline by $63,500, reflecting decreased utilization by other departments for its design services. Reduced special election activities will decrease Recorder fees by $385,960. Lower class, ramada, and field usage will decrease Culture & Recreation Fees by $10,500 for the Natural Resources, Parks and Recreation Department, while fewer sports leagues and classes decrease these fees by $4,250 at the Kino Sports Complex. Fines and Forfeits budgeted in the General Fund decrease by $1,147,781 in fiscal year 2010/11. The newly created Photo Traffic Enforcement Department anticipates $3,063,848 in Justice Court fines, a $935,588 decrease from the amount budgeted in fiscal year 2009/10 by the Office of Court Appointed Counsel, which administered the program last year. An anticipated reduction in traffic fines and an increased number of forfeited bonds will decrease Justice Courts Tucson's revenues by $257,193 for fiscal year 2010/11. A $40,000 increase is anticipated for Justice Court Green Valley's fines and forfeits revenues. Interest revenue budgeted for the General Fund increases $255,771 in fiscal year 2010/11 to $871,336. The increase is the result of a higher fund balance, even though interest rates remain at extraordinarily low levels. Miscellaneous revenues increase $181,624 to $4,526,932 in fiscal year 2010/11. Facilities Management anticipates an overall increase of $39,792 from rents and royalties revenue, offsetting a $12,200 decrease in its recycling program revenue. The Superintendent of Schools anticipates a $60,365 increase for reimbursement of services provided to school districts for elections and other services. The reopening of Sportspark and higher caretaker rent at Brandi Fenton Park increase Natural Resources, Parks & Recreation miscellaneous revenue by $134,200, while greater room and ramada rentals increase Kino Sports Complex revenue by $16,820. The Recorder anticipates higher revenue of $22,325 due to collection of increased postage fees for returning recorded documents by mail. Decreases in miscellaneous revenues include $70,800 for the Finance Department, which has discontinued fees for processing late personnel action forms, and $3,000 decreases anticipated by both the Assessor and Procurement due to fewer requests for data purchases and decreased enrollment in Business of Construction classes, respectively. More detailed information on the changes in revenue for each department is available in the Summary of Revenue By Fund, Department, and Category provided on pages 9-27 through 9-32. Note: Other funding sources include operating transfers in of $5,210,649. Revenue Object FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 Taxes 252,349,910 268,492,467 281,748,647 301,095,303 301,397,635 2,794,802 2,970,600 2,746,957 2,442,172 2,463,032 Intergovernmental 152,271,119 148,158,077 131,966,325 128,650,688 122,016,410 Charges for Svcs 33,603,427 32,307,052 35,329,711 37,611,266 36,590,770 Fines and Forfeits 5,526,344 5,019,877 4,720,314 8,829,613 7,681,832 Interest 3,321,177 3,343,184 1,083,732 615,565 871,336 Miscellaneous 6,827,825 8,314,448 7,470,076 4,345,308 4,526,932 Total Revenue 456,694,604 468,605,705 465,065,762 483,589,915 475,547,947 Licenses & Permits 9-3 Pima County FY 2010/2011 Adopted Budget CAPITAL PROJECTS FUND Capital Projects Fund Intergovernmental revenues consist of $43,314,471 in reimbursements from the Regional Transportation Authority funded by a half-cent excise tax approved by voters in May 2006; $11,195,592 in state highway funds, transportation enhancement program funds, grants, and reimbursements. Federal revenue of $10,278,716 comes primarily from Public Safety Interoperable Communications grant, Federal Emergency Management Agency (FEMA), and special appropriations. An additional $2,472,057 is available as part of the American Recovery and Reinvestment Act (ARRA) of 2009. The increase of $15,786,898 is due primarily to additional reimbursements from the Regional Transportation Authority. Fiscal Year 2010/2011 Charges for Services 8.97% Charges for Services represent the impact fees collected for new development and contributions from developers and other outside sources. Misc 0.54% Intergov't 90.49% Interest earnings are not budgeted due small cash balance and lower interest rates in the Local Government Investment Pool. Miscellaneous revenues are from private contributions. Memo Revenue in fiscal year 2006/07 is for the sale of land. Note: Other funding sources include general obligation bond proceeds of $75,000,000, operating transfers of $8,000,000 from the Regional Flood Control District, $5,393,717 from the Facilities Renewal Fund, $4,322,537 from the General Fund, $490,436 from the Indigent Defense Fill the Gap Fund, $253,105 from the Regional Wastewater Reclamation Fund, $188,401 from the Transportation department, and $124,703 from the Development Services department. Revenue Object FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 Intergovernmental 11,027,057 17,022,948 25,036,741 51,473,938 67,260,836 Charges for Services 12,416,626 8,839,064 3,651,870 10,991,612 6,665,200 5,312,827 4,812,517 2,634,977 750,688 263,587 3,166,659 323,035 390,380 29,410,477 33,841,188 31,646,623 Interest Miscellaneous Memo Revenue Total Revenue 9-4 404,342 63,216,238 74,330,378 Pima County FY 2010/2011 Adopted Budget COMMUNICATIONS FUND Internal Service Fund Charges for Services include combined basic telephone and network infrastructure charges of $3,287,856, long distance charges of $24,500, new network access service charges of $98,472, and radio access and repair charges of $1,055,696. The decrease of $592,338 from fiscal year 2009/10 is due to a new combined basic telephone and network infrastructure billing rate and a decreased long distance rate. Fiscal Year 2010/2011 Misc 1.37% Interest earnings decreased due to declines in interest rates and cash balance. Miscellaneous revenues in fiscal years 2006/07 and 2007/08 were fees from nonCounty radio users, weather radio transmitter maintenance, and loss recovery from the local Charges for government investment pool. Miscellaneous Services revenues in fiscal year 2008/09 were weather 98.63% radio transmitter maintenance, stale dated warrants, miscellaneous reimbursements, and fees from non-County users of telephones, networks, and radios. Miscellaneous revenues in fiscal years 2009/10 and 2010/11 are for weather radio transmitter maintenance and fees from non-County users of telephones, networks, and radios. Memo revenue in fiscal year 2006/07 was from the sale of assets and the transfer of telephone equipment from another fund. FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 3,197,284 4,747,419 4,745,403 5,058,862 4,466,524 Interest 76,623 80,199 51,979 34,673 Miscellaneous 33,543 58,657 78,771 83,397 62,005 Memo Revenue 115,453 4,886,275 4,876,153 5,176,932 4,528,529 Revenue Object Charges for Services Total Revenue 3,422,903 9-5 Pima County FY 2010/2011 Adopted Budget COUNTY FREE LIBRARY Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2010/11 secondary net assessed value is $9,342,561,193 which amounts to a decrease of $518,419,707 from the fiscal year 2009/10 final valuation. The tax rate for fiscal year 2010/11 is $0.3100, an increase of $0.0457 over the fiscal year 2009/10 rate of $0.2643 per $100 of net assessed value. Total secondary property tax collections are budgeted at $28,424,891, with current year collections of $27,472,290 and delinquent taxes of $952,601. (The current year collections reflect expected collection rates.) Fiscal Year 2010/2011 Intergov't 1.36% Fines and Forfeits 2.00% Interest 0.90% Misc. 1.07% Intergovernmental revenues consist of $150,000 in federal and state grants for various Taxes library projects, $200,000 from an 94.67% intergovernmental agreement with the town of Oro Valley for reimbursement of the costs of operating the Oro Valley library, and $57,780 for various expense reimbursements from the city of Tucson. Fines and Forfeits represent library fines. Interest revenues represent interest from the Treasurer’s commingled interest distribution. Miscellaneous revenues represent collections, donations, and non government grants. Revenue for fiscal year 2010/11 has decreased from the fiscal year 2009/10 amount due to fewer private grants Revenue Object FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 24,888,527 32,275,806 32,124,371 26,001,108 28,424,891 Intergovernmental 7,033,985 4,420,611 2,421,797 370,000 407,780 Fines and Forfeits 748,372 690,352 739,686 600,000 600,000 Interest 469,065 735,232 372,968 271,500 271,000 Miscellaneous 1,517,002 981,562 366,278 390,000 320,000 Total Revenue 34,656,951 39,103,563 36,025,100 27,632,608 30,023,671 Taxes 9-6 Pima County FY 2010/2011 Adopted Budget DEBT SERVICE Debt Service Fund Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2010/11 secondary net assessed value is $9,342,561,193, which amounts to a decrease of $518,419,707 from the fiscal year 2009/10 final levy amount. The tax rate for fiscal year 2010/11 is $0.7500 per $100 of net assessed value. This is a $0.0400 increase over the fiscal year 2009/10 rate of $0.7100 per $100 of net assessed value. Total secondary property tax collections are budgeted at $68,771,301, with current year collections of $66,465,216 and delinquent taxes of $2,306,085. (The current year collections reflect expected collection rates.) Fiscal Year 2010/2011 Intergov't 0.01% Interest 1.43% Intergovernmental revenues are derived from federal, state, and city in lieu payments. Interest earnings of $1,000,000 are expected from the Local Government Investment Pool based on fiscal year 2009/10 actual earnings. Taxes 98.56% Miscellaneous revenue in fiscal year 2007/08 is from the sale of land held by the state under tax deed. Note: Other funding sources include operating transfers in from Capital Projects of $4,173,378, Facilities Renewal of $1,534, Fleet Services of $45,769, Communications of $6,289, Transportation of $16,417,530, and Regional Wastewater Reclamation of $780,578. Revenue Object Taxes Intergovernmental Interest FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 48,722,260 55,761,597 57,221,670 68,930,137 68,771,301 17,587 16,376 17,386 7,500 7,500 1,612,184 1,842,349 945,419 1,000,000 1,000,000 58,184,475 69,937,637 69,778,801 Miscellaneous Total Revenue 116 50,352,031 57,620,438 9-7 Pima County FY 2010/2011 Adopted Budget DEVELOPMENT SERVICES Enterprise Fund Licenses and Permits includes $5,148,436 of building permit fees. The $1,928,336 increase is due primarily to the reclassification of certain fees as Licenses & Permits rather than Charges for Services. Intergovernmental includes $120,368 for a solar program coordinator from a federal grant as part of the American Recovery and Reinvestment Act. Fiscal Year 2010/2011 Interest 0.46% Misc 4.42% Charges for Services 13.95% Charges for Services include $612,631 for development review fees, $206,140 for planning and zoning review fees, $62,000 for native plan and commercial kitchen review fees, and $25,000 for Green Building review fees. The $1,953,229 decrease is due primarily to the reclassification of certain fees as Licenses & Permits rather than Charges for Services. Intergov't 1.85% Licenses and Permits 79.32% Interest earnings of $30,000 are expected in fiscal year 2010/11 from the Local Government Investment Pool. An increase in revenue is expected due to a higher fund balance. Miscellaneous revenues come from various sources: $6,500 from employee reimbursements and other cost recovery; $253,668 from intergovernmental agreements with the cities of Tucson and Oro Valley for addressing services; $20,000 from sale of electronic reports; $1,500 from copies and the sale of reports, maps, and books; and $5,000 from building code violations. The increase of $150,668 is due primarily to an increase in fees for addressing services. Memo Revenue in fiscals year 2007/08 and 2008/09 was from the sale of information technology equipment. Revenue Object Licenses and Permits FY 2006/2007 7,095,381 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 5,525,304 3,355,195 3,220,100 5,148,436 Intergovernmental Charges for Services 120,368 4,143,033 3,467,359 2,299,001 2,859,000 905,771 Interest 762,901 555,768 102,510 7,500 30,000 Miscellaneous 216,442 210,234 222,019 136,000 286,668 38,593 16,232 9,797,258 5,994,957 6,222,600 6,491,243 Memo Revenue Total Revenue 12,217,757 9-8 Pima County FY 2010/2011 Adopted Budget ECONOMIC DEVELOPMENT & TOURISM Special Revenue Fund Intergovernmental revenues represent hotel/motel taxes designated for economic development and tourism activities. The decrease of $256,058 from fiscal year 2009/10 is due to the continuing economic recession. Fiscal Year 2010/2011 Misc. 20.64% Interest earnings of $4,000 are expected from the Treasurer’s commingled interest distribution which is based on the department's expected cash balances during the fiscal year. Interest 0.38% Miscellaneous represents the revenues from 15 County leased properties used for recreational and tourism purposes. These properties were transferred to Economic Development & Tourism effective fiscal year 2007/08. The $49,490 increase over fiscal year 2009/10 is due to a water well repair rental offset budgeted in fiscal year 2009/10 and not budgeted again in fiscal year 2010/11. Intergov't 78.98% Legislation from the state of Arizona (A.R.S. 42-6108) allowing the County to increase its transient lodging excise (hotel/motel) tax from 2% to 6% became effective on August 12, 2005. In response to this legislation, the Board of Supervisors approved the increase of the County’s hotel/motel tax rate to 6% starting on January 1, 2006. Hotel/motel tax revenues are distributed to tourism (50%), the Stadium District (34%), and economic development (16%). Note: Other funding sources include an operating transfer of $320,058 from the General Fund to fund six outside agencies. Revenue Object Intergovernmental Interest FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 1,464,697 1,314,417 1,072,151 1,077,006 820,948 35,342 35,395 6,200 2,000 4,000 203,046 233,949 165,000 214,490 1,552,858 1,312,300 1,244,006 1,039,438 Miscellaneous Total Revenue 1,500,039 9-9 FY 2010/2011 Pima County FY 2010/2011 Adopted Budget EMPLOYMENT & TRAINING Special Revenue Fund Intergovernmental revenues are primarily comprised of federal grants for employment and training programs designed for low income individuals. These funds go to programs that include counseling of the homeless and employment training, as well as summer youth employment. Additional funding for these programs is provided by the state of Arizona and the city of Tucson. And funding is also provided to the Pima Vocational High School (Charter School) via federal grants and state educational reimbursement funding. Fiscal Year 2010/2011 Misc. 0.89% Service demands have continued to increase due to poverty level and population increases. Amounts received fluctuate from year to year. In fiscal years 2006/07 through 2009/10 there was a continuing increase in these revenues. Intergov't The large increase in the fiscal year 2009/10 99.11% amount over 2008/09 is primarily due to $6.9 million of federal stimulus grants which are a part of the American Recovery and Reinvestment Act (ARRA) of 2009. The decrease in fiscal year 2010/11 is primarily due to decreases in both ARRA grants and other federal grants. Miscellaneous revenue of $193,492 represents private grant funds primarily from the Arizona Community Action Association for utility repairs, home energy costs, and energy conservation services. Miscellaneous revenues vary widely from year to year. Note: Other funding sources include an operating transfer of $283,318 from the General Fund to pay for the department’s required matched share for grant expenditures. FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 11,560,939 12,157,715 14,499,217 24,053,124 21,471,134 Miscellaneous 160,891 306,176 202,984 163,678 193,492 Total Revenue 11,721,830 12,463,891 14,702,201 24,216,802 21,664,626 Revenue Object Intergovernmental 9-10 Pima County FY 2010/2011 Adopted Budget ENVIRONMENTAL QUALITY Special Revenue Fund Licenses and Permits revenues include $1,144,000 from air quality inspection and application fees, $560,325 from review and inspection of water, septic, and sewer plans and systems, $131,700 for base fees and hauling of solid waste, and $85,400 from hazardous material related permits. The increase of $150,525 is due primarily to fee increases in water company and hazardous material programs. Fiscal Year 2010/2011 Interest 0.64% Misc 0.66% Intergov't 28.00% Intergovernmental revenues consist of $550,000 in federal grants, $194,000 in state program funding and grants, and $16,898 in city participation. The decrease of $515,500 is due primarily to the elimination of state funded programs. Fines and Forfeits in prior fiscal years reflect fines collected for violations of environmental regulations. Because fines and forfeits are not easily forecasted, they have been budgeted as zero for fiscal years 2009/10 and 2010/11. Licenses and Permits 70.70% Interest earnings of $17,500 are expected in fiscal year 2010/11 from the Local Government Investment Pool. Miscellaneous revenues include $7,150 from requests for public records, $10,000 for the Brush Wellman Beryllium Monitoring contract, and $700 from employee reimbursements and other cost recoveries. Note: Other funding sources include an operating transfer of $388,141 from the General Fund to fund air quality programs. Revenue Object FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 Licenses and Permits 1,879,216 2,133,576 1,789,012 1,770,900 1,921,425 Intergovernmental 1,034,517 1,686,514 1,302,052 1,276,398 760,898 Fines and Forfeits 62,925 87,700 77,355 Interest 85,296 51,549 16,326 17,500 17,500 Miscellaneous 91,576 14,807 11,492 17,850 17,850 Total Revenue 3,153,530 3,974,146 3,196,237 3,082,648 2,717,673 9-11 Pima County FY 2010/2011 Adopted Budget FLEET SERVICES Internal Service Fund Fiscal Year 2010/2011 Intergovernmental revenues represent $975,000 in revenue from fuel and maintenance provided to other government agencies, which in fiscal years prior to 2008/09 was budgeted as Miscellaneous revenue. Intergovernmental amounts for fiscal years prior to 2009/10 represent or include diesel fuel tax refunds from the state. This item was not budgeted in fiscal years 2009/10 and 2010/11. Interest 1.82% Misc. 1.37% Memo 0.36% Charges for Services revenues include $10,744,462 in per mile fees received from other County departments for the use of vehicles and $1,560,000 for reimbursements for the cost of fuel, parts, and labor for some 772 items of County equipment. The decreases in per mile fees for fiscal years 2009/10 and 2010/11 are due to decreases in mileage rates averaging 35 percent and 24 percent respectively based on vehicle class codes. Intergov't 7.08% Charges for Services 89.37% Interest earnings of $250,000 are expected from the Treasurer’s commingled interest distribution. The increase over fiscal year 2009/10 is due to higher expected interest rates. Miscellaneous revenues include $175,000 from insurance companies and individuals for accident related repairs to County vehicles, and $13,000 for metals recycling and expense reimbursements. In fiscal years prior to 2008/09, this category also included revenue from fuel and maintenance provided to other government agencies. For fiscal years 2008/09 through 2010/11 this is budgeted as Intergovernmental revenue. Memo revenues represent $50,000 from the sale of obsolete County vehicles and equipment. The increase over fiscal year 2009/10 is due to more items being available for sale. Revenue Object Intergovernmental Charges for Services Interest Miscellaneous Memo Revenue Total Revenue FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 27,594 38,663 1,091,468 1,045,000 975,000 15,771,759 19,985,821 20,865,709 16,891,336 12,304,462 133,251 273,096 183,542 52,776 250,000 1,363,845 1,775,956 694,079 188,020 188,000 335,755 70,878 20,000 50,000 17,632,204 22,144,414 18,197,132 13,767,462 9-12 22,834,798 Pima County FY 2010/2011 Adopted Budget GRAPHIC SERVICES PRODUCTION Internal Service Fund Charges for Services revenues consist of fees paid by other County departments for various printing services. The increase in revenue is based on fiscal year 2009/10 actual revenue. Decreased revenue from fiscal year 2006/07 to fiscal year 2007/08 was due to the Graphic Services Design function's move to the General Fund. Fiscal Year 2010/2011 Misc 0.51% Interest 0.20% Interest revenues are earned on fund cash balance. Miscellaneous revenues include the sale of reports and atlases to the public, stale dated warrants, refunds of prior year overcharges, and services provided to non-County organizations. Note: Beginning in fiscal year 2007/08, the design component of Graphic Services is budgeted in the General Fund, while the production component remains an internal service fund. History for the combined department is found here under the renamed department Graphic Services Production. Revenue Object Charges for Services FY 2006/2007 1,568,920 Interest Charges for Services 99.29% FY 2007/2008 FY 2008/2009 FY 2009/2010 1,323,824 1,111,212 948,000 970,000 134 1,581 1,000 2,000 FY 2010/2011 Miscellaneous 43,771 7,059 5,894 5,000 5,000 Total Revenue 1,612,691 1,331,017 1,118,687 954,000 977,000 9-13 Pima County FY 2010/2011 Adopted Budget IMPROVEMENT DISTRICTS Special Revenue Fund Fiscal Year 2010/2011 Special Assessment revenues consist of collections from improvement district property owners to cover the costs of installing local public improvements. Interfund loans were used to pay for the initial cost of the improvements, and these collections are used for debt service. The total collections consist of La Cholla Boulevard at $143,819, Hayhook Ranch at $142,428, and Camino Ojo de Agua at $17,372. Interest revenues are earned on individual improvement district cash balances. Special Assessment 100% Revenue Object Special Assessment Interest Total Revenue FY 2006/2007 FY 2007/2008 FY 2008/2009 520,999 555,844 440,351 6,774 5,350 2,433 527,773 561,194 442,784 9-14 FY 2009/2010 FY 2010/2011 401,105 303,619 401,105 303,619 Pima County FY 2010/2011 Adopted Budget OTHER SPECIAL REVENUE FUNDS Special Revenue Fund Intergovernmental revenues consist of federal Fiscal Year 2010/2011 and state funds received under County Law Enforcement Antiracketeering $1,110,800; Fill Misc Interest the Gap funds for County Attorney, various 10.78% 0.56% courts, and Indigent Defense $1,733,700; Victim Fines and Witness Compensation $401,000; Sheriff Forfeits Criminal Justice Enhancement $400,000; 0.66% Recorder Document Storage & Retrieval $184,360; Sheriff State RICO funds $50,000; Juvenile Court Title IV-E funding $90,000; Public Charges for Defender Training $45,000; Legal Defender Services 8.47% Training $11,200; the Clerk of the Superior Court Child Support Incentive $27,000 and Justice Courts FARE funding $14,000. The grants budgeted in Special Revenue Funds include Community Development Block Grants $21,039,117 of which $11,608,695 is from Intergov't American Recovery and Reinvestment Act 79.53% (ARRA)/Stimulus funding; County Attorney $4,143,394 of which $1,931,611 is ARRA/Stimulus funding; Juvenile Court $9,439,530; Sheriff $12,564,023; Superior Court $9,470,297; Facilities Management ARRA/Stimulus funds $1,576,696; Elections Grants $1,154,291; Justice Courts Tucson $117,761; Natural Resources Parks & Recreation $35,500; and the School Reserve Fund $3,781,000. The increase of $11,977,863, or 21.6%, over fiscal year 2009/10 is attributable to Sheriff federal grants and ARRA/Stimulus funding. Charges for Services revenues include fees collected by the Superior Court Local Court Automation Fund $425,000, Child Support Visitation Program $120,000, Conciliation Court $528,000, Law Library $240,000 and Probation Services $1,543,700; the Clerk of the Superior Court Time Pay Fees $216,000, Local Court Automation Fund $235,000, Spousal Maintenance $23,000, and Document Storage and Retrieval $395,000; Juvenile Court Probation Services $357,700; Justice Courts Time Pay Fees $217,390, Automation Fund $555,200, Photo Traffic Enforcement $131,543, Probation Fees $27,000 and FARE funding $2,000; the Treasurer Taxpayer Information Fund $50,000; Recorder Document Storage and Retrieval $855,250; and Sheriff Commissary Operations $1,254,500. The increase of $379,177 or 5.6% is generally due to increased Court Fees. Fines and Forfeits revenues consist of forfeiture funds and fines received by the County Attorney Bad Check Program $523,401, Victim Witness Compensation $25,000; and Juvenile Court Victim Restitution fines $11,400. Interest earnings are from the Local Government Investment Pool and commingled interest allocation for the Clerk of the Superior Court Spousal Maintenance Enforcement $5,800, Time Pay Fees $54,900, Local Court Automation Fund $60,000, Child Support Incentive $2,800, Victim Location Fund $400, Judicial Collection Enhancement $1,000, and Document Storage and Retrieval $3,500; County Attorney Law Enforcement Antiracketeering Fund $122,950, Bad Check Program $1,000, Consumer Protection $500, Employer Sanctions $5,000, Fill The Gap $5,750, Victim Restitution $6,200, and County Attorney 9-15 Pima County FY 2010/2011 Adopted Budget Grants $17,000; Forensic Science Center Grants $100, Indigent Defense Fill the Gap $4,000 and Indigent Defense Training Funds $1,650; Superior Court Local Automation Fund $10,500, Courts Fill The Gap $9,000, Conciliation $10,000, Child Support Visitation $2,500, Law Library $2,170, Probate $350, and Probation Services $28,000; Sheriff Criminal Justice Enhancement $10,000, Commissary Operations $3,000, and Inmate Welfare Fund $25,000; Recorder Document Storage and Retrieval $44,350; Juvenile Court Probation Services $6,800, Title IV-E $10,000, and Victim Restitution $400; Justice Courts Time Pay Fees $972; Treasurer Taxpayer Information Fund $7,500; Neighborhood Conservation $10,000; and Housing Trust Fund $200. The amounts departments have budgeted for interest earnings are historically lower than the actual amounts realized because some revenue sources are unpredictable and projections have generally been conservative. Budgeted interest decreased for fiscal year 2010/11 by $225,513 due to lower interest rates and fund balances. Miscellaneous revenues include funds paid to County Attorney Antiracketeering $3,418,600, and Victim Witness Compensation $45,500; Superior Court Conciliation $1,500, Probation Services $24,334, and the Superior Court Law Library $30,000; Housing Trust Fund $1,000,000; Juvenile Court Victim Restitution $1,200, and Grants $11,357; Facilities Renewal Fund $3,020,254; Sheriff Commissary Operations $635,000 and Inmate Welfare Fund $12,000; Taxpayer Information Fund $50,000; Community Services Grants $99,904; Parks Special Programs $335,000; and School Reserve Fund $445,700. The increase of $299,234, or 3.4% over fiscal year 2009/10 is primarily from an increase in rents and antiracketeering revenues partially offset by reductions in grant departments. Note: The following table presents Other Special Revenue Funds, excluding Economic Development & Tourism in the amount of $1,039,438. Total Other Special Revenue Funds and Grants, as presented on page 8-9, includes this special revenue fund. With this revenue source included, the total revenues of Other Special Revenue Funds for fiscal year 2010/11 is $85,767,832. FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 42,499,053 47,528,729 43,438,924 55,410,806 67,388,669 7,580,425 7,310,487 7,736,773 6,797,106 7,176,283 473,522 502,154 587,972 548,000 559,801 Interest 2,005,087 2,560,696 687,707 698,805 473,292 Miscellaneous 7,663,057 8,827,622 8,355,825 8,831,115 9,130,349 60,807,201 72,285,832 84,728,394 Revenue Object Intergovernmental Charges for Services Fines and Forfeits Memo Revenue Total Revenue 313,065 60,221,144 67,042,753 9-16 Pima County FY 2010/2011 Adopted Budget PARKING GARAGES Enterprise Fund Charges for Services revenues of $195,180 are new for fiscal year 2010/11 and are the result of charging County departments for parking fleet vehicles in County owned parking facilities. Fiscal Year 2010/2011 Charges for Services 9.04% Interest 1.89% Interest earnings of $40,824 are from the Treasurer’s commingled interest distribution. The decrease from fiscal year 2009/10 is due to lower interest rates. Miscellaneous revenues are parking fees from six parking garages and two parking lots owned by Pima County: the A-Level parking garage, BLevel parking garage, El Presidio parking garage, Legal Services Building parking garage, Public Works Building parking garage, Bank of America Building parking garage, Old Courts Building parking lot, and Sixth Avenue and Broadway parking lot. Miscellaneous revenues increased by $100,944 primarily due to a $5 increase in the monthly parking rate. Revenue Object FY 2006/2007 Misc. 89.07% FY 2007/2008 FY 2008/2009 FY 2009/2010 Charges for Services FY 2010/2011 195,180 80,962 103,848 44,221 50,000 40,824 Miscellaneous 1,548,114 1,720,418 1,676,437 1,822,716 1,923,660 Total Revenue 1,629,076 1,824,266 1,720,658 1,872,716 2,159,664 Interest 9-17 Pima County FY 2010/2011 Adopted Budget PIMA HEALTH SYSTEM AND SERVICES Enterprise Fund Fiscal Year 2010/2011 Intergovernmental revenues consist of $5,002,190 in federal and state grants. Interest 0.32% Charges for Services consist of $194,351,417 in capitation fees from the Arizona Health Care Cost Containment System (AHCCCS) and $7,037,678 in reinsurance claims. The increase in revenue is primarily due to the increase in Arizona Long Term Care System (ALTCS) membership. Misc 0.07% Intergov't 2.41% Interest is earned on Pima Health System & Services’ cash balances. The increase is based on fiscal year 2009/10 actual earnings. Miscellaneous revenues include record copying charges, cafeteria sales, reimbursements for therapy and homecare services, and training revenue. Charges for Services 97.20% FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 4,738,090 4,722,756 4,613,310 4,331,575 5,002,190 257,061,952 291,919,915 216,107,535 194,326,568 201,389,095 Interest 1,028,703 2,402,052 728,278 244,826 672,360 Miscellaneous 1,060,050 1,118,663 2,136,039 461,109 Total Revenue 263,888,795 300,163,386 223,585,162 199,364,078 135,128 207,198,773 Revenue Object Intergovernmental Charges for Services FY 2006/2007 9-18 Pima County FY 2010/2011 Adopted Budget PUBLIC HEALTH Special Revenue Fund Licenses and Permits are required for businesses that must adhere to sanitation and health regulations mandated by state and federal statutes. The businesses include restaurants and food companies, hotels, motels, mobile home parks, and public swimming pools. Animal care licensing fees also generate revenue. Fiscal Year 2010/2011 Fines and Forfeits Charges for 0.68% Services 11.75% Intergovernmental revenues include various federal government contributions for emergency management and homeland security, and grants for family planning, Women, Infants & Children, child health initiatives, and HIV surveillance. Revenues are also derived from animal care services provided to incorporated municipalities including the city of Tucson. The increased revenue is primarily due to American Recovery and Reinvestment Act funding for the Communities Putting Prevention to Work grant budgeted at $10,000,000 for fiscal year 2010/11. Misc 0.38% Licenses and Permits 9.23% Intergov't 77.96% Charges for Services include services that range from processing birth and death certificates to providing immunizations and other public health related services. The department also charges fees for animal care services. Fees are charged for housing impounded animals; transferring and copying licensing records; adoption, spay, and neutering services; vaccinations; and other services. Increased revenue is primarily due to increased clinician collections. Fines and Forfeits include city court fines, animal control citations, and penalties for late licensing. Interest earned in fiscal years 2006/07, 2007/08, and 2008/09 was from an Animal Care cash balance. Miscellaneous revenues include postage, copying services, bad check collections, stale dated warrants, local program funding, and mobile clinic rental. The anticipated decrease is primarily due to decreased local program funding. Note: Other funding sources include General Fund support for Public Health of $8,227,659 and $549,018 for the Office of Emergency Management & Homeland Security. Revenue Object FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 Licenses and Permits 2,214,272 2,404,496 2,267,460 2,729,169 2,729,169 Intergovernmental 9,840,804 11,672,918 10,672,555 11,090,372 23,064,123 Charges for Services 2,424,521 2,581,603 2,893,674 3,442,294 3,476,154 213,428 180,487 158,235 200,557 200,557 3,391 5,301 7,809 238,129 14,934,545 427,992 17,272,797 471,452 16,471,185 264,351 17,726,743 111,319 29,581,322 Fines and Forfeits Interest Miscellaneous Total Revenue 9-19 Pima County FY 2010/2011 Adopted Budget REGIONAL FLOOD CONTROL DISTRICT Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property and secured personal property. The fiscal year 2010/11 secondary net assessed value of real and secured personal property is $8,529,149,549, which is a decrease of $356,040,407 from the fiscal year 2009/10 final valuation. The tax rate for fiscal year 2010/11 is $0.2635 per $100 of net assessed value and is the same rate used in fiscal year 2009/10. Total secondary property tax collections are budgeted at $22,220,943 with current year collections of $21,363,365 and delinquent taxes of $857,578. (The current year collections reflect expected collection rates.) Fiscal Year 2010/2011 Charges for Services 0.11% Intergov't 0.04% Intergovernmental revenue results from a cooperative effort with the state for a US Fish and Wildlife grant to fund the County’s ecological multi-species monitoring plan and program. The grant ends in August 2010. Interest 0.16% Misc 0.80% Taxes 98.89% Charges for Services revenue are from the sales of various manuals and fees collected in-lieu of detention systems. Demand for these items has decreased. Interest earnings of $35,000 are expected in fiscal year 2010/11 from the Local Government Investment Pool. Miscellaneous revenues include $30,000 from rentals of property, $150,000 collected from property owners for disturbance of protected riparian habitats, and $500 from reimbursements for long distance calls, cell phone use, and charges for making copies. Memo Revenue in fiscal year 2008/09 is for the sale of land. Revenue Object FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 22,738,616 25,331,448 25,144,631 23,292,838 22,220,943 1,440,138 923,657 762,004 40,000 10,000 Charges for Services 226,068 165,126 77,309 50,000 25,000 Interest 278,317 144,984 101,280 35,000 35,000 Miscellaneous 256,561 79,082 371,527 180,750 180,500 26,644,297 97,000 26,553,751 23,598,588 22,471,443 Taxes Intergovernmental Memo Revenue Total Revenue 24,939,700 9-20 Pima County FY 2010/2011 Adopted Budget REGIONAL WASTEWATER RECLAMATION Enterprise Fund Licenses and Permits revenues are initial application fees for industrial users of wastewater treatment systems. Fiscal Year 2010/2011 Interest 0.23% Intergovernmental revenues in prior years were from federal funding for a new prison sewer system and a federal grant funding which ended in fiscal year 2006/07. Capital Contributions 6.23% Licenses & Permits 0.01% Fines and Forfeits 0.01% Charges for Services consist of $132,513,493 in sewer user fees, $17,146,500 in sewer connection fees, $450,000 in sanitation fees, and $15,000 in small construction activity permits. Due to approved rate increases, sewer user fees increased by $17,315,128. The fixed monthly service fee increased $1.50 in July of 2010 and will increase another $0.64 in January 2011. The volume rate increases by 10% in July 2010 with an additional 10% increase in January 2011 and connection fees increase 6.5% in July 2010 with an additional 6.5% in January 2011. Partially offsetting the increase in sewer user fees is a $3,649,000 decrease in connection fees due to the slowdown in economy. Charges for Services 93.52% Fines and Forfeits consist of industrial pretreatment fines of $15,000 assessed against various commercial customers of Wastewater Reclamation. Interest earnings decreased by $4,529 due to lower interest rates. Miscellaneous revenues in prior years are cost recovery and miscellaneous reimbursements. Capital Contributions are non-operating revenue. These non-cash capital contributions are physical assets and are not available to fund department operations. Note: Other funding sources include Sewer System Revenue Bonds proceeds of $165,000,000. Revenue Object Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous Capital Contributions Total Revenue FY 2006/2007 FY 2007/2008 FY 2008/2009 11,170 14,025 18,450 7,290,546 791,630 12,437 100,132,001 105,739,055 66,809 FY 2009/2010 FY 2010/2011 5,000 18,000 105,113,946 137,439,045 150,124,993 12,411 8,712 10,000 15,000 3,683,551 3,759,651 1,472,466 377,900 373,371 458,489 105,114 56,413 100,000 25,216,805 22,837,492 14,915,911 10,000,000 10,000,000 136,859,371 133,259,378 121,598,335 147,931,945 160,531,364 9-21 Pima County FY 2010/2011 Adopted Budget RISK MANAGEMENT Internal Service Fund Fiscal Year 2010/2011 Charges for Services revenues include Self Insurance Reserve premium payments from departments which cover occupational medical management $6,239,476, liability $10,430,141, unemployment insurance $947,500, health benefit premiums $2,451,191, environmental damage $154,017, and property damage $1,050,000. The premium revenue changes are based on the number and type of claims filed. Actuaries recommend premium guideline levels based upon established accounting standards. Interest 3.18% Interest earnings of $700,000 are expected from the Local Government Investment Pool for the Trust Fund Reserve. Earnings are expected to increase due to an increased cash balance. Misc. 0.08% Charges for Services 96.74% Miscellaneous revenues in fiscal year 2006/07 include recoveries from a pooled investment fund loss, stale dated warrants, and various refunds. Fiscal years 2007/08 and 2008/09 miscellaneous revenues include pooled investment fund loss recovery, stale dated warrants, settlements, various refunds, and property rent. Fiscal years 2009/10 and 2010/11 miscellaneous revenue is property rent. Revenue Object Charges for Services Interest Miscellaneous Total Revenue FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 17,587,656 19,363,303 17,718,383 19,346,928 21,272,325 2,206,696 1,751,712 451,079 215,000 700,000 654,667 20,449,019 327,188 21,442,203 298,853 18,468,315 20,400 19,582,328 17,400 21,989,725 9-22 Pima County FY 2010/2011 Adopted Budget SOLID WASTE MANAGEMENT Special Revenue Fund Fiscal Year 2010/2011 Intergovernmental revenue of $1,050,000 is state tire recycling funding. Interest 0.72% Charges for Services includes $3,008,500 in landfill waste disposal fees and tire collection fees of $64,000. The decrease of $791,500 from fiscal year 2009/10 is due to lower sanitation fees and tire collection fees associated with the economic slowdown partially offset by a fee increase for residential entries and the introduction of fees at Ryan Field, and reduction in hours of operation for landfills and transfer stations. Misc. 0.80% Intergov't 25.08% Interest earnings of $30,000 are from the Local Government Investment Pool. Miscellaneous revenues of $33,500 are from the sale of recyclable items from the landfills and collection stations. Charges for Services 73.40% FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 Intergovernmental 1,196,175 1,152,277 1,047,700 1,200,000 1,050,000 Charges for Services 4,747,277 5,842,485 4,487,216 3,864,000 3,072,500 175,594 159,827 43,500 30,500 30,000 Miscellaneous 87,707 89,153 197,760 33,750 33,500 Total Revenue 6,206,753 7,243,742 5,776,176 5,128,250 4,186,000 Revenue Object Interest 9-23 Pima County FY 2010/2011 Adopted Budget STADIUM DISTRICT Special Revenue Fund Intergovernmental revenues consist of a car rental surcharge and a recreational vehicle space surcharge. Pima County is authorized by the state to collect up to $3.50 per car rental contract. The County also levies a surcharge of $0.50 per day for recreational vehicles. The collections are budgeted at $1,252,152 for car rentals and at $175,289 for recreational vehicle space surcharges. The increase of $23,441 over fiscal year 2009/10 is due to an improving economy. Fiscal Year 2010/2011 Misc. 17.19% Interest 3.34% Charges for Services revenues in fiscal year 2006/07 represent unbudgeted fees received for the use of the Stadium’s playing fields. Interest earnings of $60,000 are expected from the Treasurer’s commingled interest distribution. The increase over fiscal year 2009/10 is due to higher expected interest rates. Intergov't 79.47% Miscellaneous revenues for fiscal years 2006/07 through 2009/10 include major league baseball spring training activities, parking and concessions, and other events held at the stadium complex. For fiscal year 2010/11 miscellaneous revenues include stadium special events, Arizona Diamondbacks extended spring training field use, and utility cost reimbursements. Special events include concerts, car shows, and other similar activities. In fiscal year 2008/09 the Stadium District received unbudgeted revenue of $5,000,000 from the Chicago White Sox as payment for the release from their spring training contract. Miscellaneous revenue decreased $541,100 from fiscal year 2009/10 primarily due to the termination of the Arizona Diamondbacks' spring training contract. Note 1: Other funding sources include operating transfers from the General Fund for the following: $1,744,515 for transient lodging excise (hotel/motel) tax collected by Pima County and distributed to the Stadium District; $1,074,114 for maintenance of the baseball practice fields; and $192,489 for operation of the Kino Ecosystem Restoration Project. FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 1,907,199 1,948,433 1,547,211 1,404,000 1,427,441 7,296 15,694 62,993 12,000 60,000 Miscellaneous 1,201,477 1,512,254 5,947,625 849,800 308,700 Total Revenue 3,134,994 3,476,381 7,557,829 2,265,800 1,796,141 Revenue Object Intergovernmental Charges for Services Interest 19,022 9-24 Pima County FY 2010/2011 Adopted Budget TRANSPORTATION Special Revenue Fund Fiscal Year 2010/2011 Licenses and Permits revenues include $171,184 in permits and inspection fees and $28,894 for the use of rights of way. The decrease of $493,758 is due primarily to excluding new right of way fees charged to utilities. Interest 0.43% Misc 0.40% Charges for Services 0.25% Licenses and Permits 0.39% Intergovernmental revenues consist primarily of $36,375,546 in Highway User Revenue Funds (HURF) distributed by the state of Arizona for the development and maintenance of County roads. Another large component is $11,759,200 of state shared vehicle license tax revenue. Estimates of these combined sources were provided by the Pima Association of Governments and represent a decrease of $3,520,470 from fiscal year 2009/10. Federal Intergov't revenue includes $536,687 for road 98.53% maintenance and emergency repairs, $183,000 in a middle school education program, $224,300 in a bike and pedestrian program, and $43,500 in safety programs. Revenue from the city of Tucson includes $500 for bike and pedestrian safety programs. As the result of voter approval in an election on May 16, 2006 for the Regional Transportation Authority (RTA), a half cent sales tax will provide funding of $1,268,286 for expanded transit services including $1,210,481 for special needs and $57,805 for a game and fish study. On November 1, 2009, the RTA took over some of the public transit routes previously operated by Pima County resulting in the loss of $539,056 in federal grant revenue for rural routes and $84,515 from the town of Marana to support rural routes. In addition to the loss of revenue to the RTA, other material Intergovernmental revenue decreases include $273,433 in federal revenue for road maintenance and $45,090 in state revenue due to the completion of the Airport Master Plan. Charges for Services include $113,266 in impact fees and highway and street fees charged to newly constructed subdivisions, $10,824 from the abandonment of County property and rights of way, and $1,255 from sale of electronic data. The decrease of $100,586 is due primarily to the construction slowdown. Interest earnings increased by $149,275 and is due to a larger fund balance. Miscellaneous revenue includes $98,211 in earnings from County rental properties, $53,925 in reimbursements for damages to property, $2,666 in miscellaneous cost recovery reimbursements, and $50,000 in new revenue from the Pima Association of Governments for the ADA Transition Plan Study. Memo revenue in prior fiscal years included the sale of land, cattle guards, and vehicles. Note: Other funding sources include operating transfers of $2,944,900 from the General Fund for public transit and graffiti abatement. 9-25 Pima County FY 2010/2011 Adopted Budget TRANSPORTATION Special Revenue Fund Revenue Object Licenses and Permits FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 FY 2010/2011 243,680 199,700 185,969 693,836 200,078 62,607,754 63,761,396 57,986,562 54,877,283 50,391,019 Charges for Services 814,829 331,228 222,229 225,931 125,345 Interest 677,398 503,448 249,992 69,372 218,647 Miscellaneous 437,365 213,560 245,668 182,381 204,802 Memo 527,363 25,004 325,485 120,000 65,308,389 65,034,336 59,215,905 56,168,803 Intergovernmental Total Revenue 9-26 51,139,891 Pima County FY 2010/2011 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2009/2010 vs Fiscal Year 2010/2011 SOURCE OF REVENUES ADOPTED REVENUES FY 2009/2010 ADOPTED REVENUES FY 2010/2011 CHANGE EXPLANATION GENERAL FUND Assessor Other Miscellaneous Revenues 6,000 Clerk of the Board Alcoholic Beverages 2,000 General Government Fees 300 Clerk of the Superior Court Federal Revenue 300,000 General Government Fees 407,145 Other Miscellaneous Revenues 28,000 Court Fees 691,029 Interest 5,600 Other Fines & Forfeits 1,100,000 Fines 222,000 Community Development & Neighborhood Conservation Other Miscellaneous Revenues 104,840 Constables 323,490 Court Fees Miscellaneous 37,900 Contract Attorney Court Fees 806,570 County Administrator None 0 County Attorney Other Miscellaneous Revenues 40,000 City Participation 24,176 Elections General Government Fees 5,000 City Participation 206,800 State Revenue 0 Facilities Management Rents and Royalties 2,372,476 Other Miscellaneous Revenues Finance Other Miscellaneous Revenues Forensic Science Center General Government Fees Charges for Services Miscellaneous General Fund Debt Service Interest 3,000 (3,000) 2,000 100 0 (200) 300,000 407,145 28,000 691,029 5,600 1,100,000 222,000 0 0 0 0 0 0 0 104,840 0 323,490 37,900 0 0 823,454 16,884 0 0 Decreased requests to purchase data Decreased requests for paper copies of records Improved rates of collection from defendants 40,000 9,670 0 (14,506) Reduced contribution by the city of Tucson to the Victim Witness Program 5,000 900,000 330,000 0 693,200 330,000 More jurisdictional elections Primary and general elections sample ballots reimbursements 2,412,268 39,792 Increase in rents for new Catalina Community Services Building 51.6k; various non-County tenant rent decreases (11.8k) 26,087 13,887 (12,200) Change in recycling program resulting in decreased recycling revenue 92,400 21,600 (70,800) End late personnel action form processing fees 7,800 1,190,500 3,500 4,200 989,000 4,300 (3,600) (201,500) 800 25,000 25,000 Decrease in requests for copies Decrease in demand for services from outside jurisdictions Increase in requests for photograph duplication, CDs, etc. 0 9-27 Pima County FY 2010/2011 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2009/2010 vs Fiscal Year 2010/2011 SOURCE OF REVENUES General Government Revenues Alcoholic Beverages Auto Lieu Tax Business Licenses & Permits City Participation Contributions/Pub Enterprise Federal Revenue General Government Fees Interest Other Miscellaneous Revenues Overhead - Grant Reimbursement Sales & Use Tax State Revenue Taxes / Interest on Delq. Prop. Tax Taxes / Penalties on Delq. Prop.Tax Taxes / Personal Property Taxes / Real Property Transient Lodging Tax Graphic Services Interdepartmental Charges Miscellaneous Human Resources General Government Fees Miscellaneous Indigent Defense Federal Revenue Information Technology Miscellaneous Rents and Royalties Institutional Health State Revenue Interest Other Miscellaneous Revenues Justice Court Ajo General Government Fees Justice Courts - Fines Other Miscellaneous Revenues Court Fees State Revenue Justice Court Green Valley State Revenue Court Fees Justice Courts - Fines Justice Courts Tucson State Revenue General Government Fees Court Fees Justice Courts - Fines Other Fines & Forfeits Rents and Royalties Other Miscellaneous Revenues ADOPTED REVENUES FY 2009/2010 ADOPTED REVENUES FY 2010/2011 30,000 24,700,000 2,426,672 17,289 17,416,567 2,600,000 881,500 531,053 380,000 88,810 88,950,000 269,773 6,123,472 582,342 10,686,817 283,662,672 2,288,637 39,000 24,700,000 2,446,532 17,289 15,635,804 2,750,000 804,186 796,580 380,000 150,977 83,000,000 10,000 6,865,349 720,862 11,234,636 282,551,788 1,744,515 9,000 0 19,860 0 (1,780,763) 150,000 (77,314) 265,527 0 62,167 (5,950,000) (259,773) 741,877 138,520 547,819 (1,110,884) (544,122) 188,500 1,000 125,000 700 (63,500) (300) 1,500 0 1,000 500 (500) 500 14,400 14,400 0 417,890 1,000 416,812 1,000 (1,078) Allowance for miscellaneous reimbursements Decreased cell tower and building antenna site rent 4,625,000 53,912 69,765 4,625,000 44,156 69,765 0 (9,756) 0 UPI/UPH note receivable interest revenue 1,355 203,140 350 18,258 36,286 1,355 203,140 350 18,258 18,119 0 0 0 0 (18,167) Decreased percentage of Justice of the Peace salary reimbursed 36,333 17,340 210,000 18,166 22,940 250,000 (18,167) 5,600 40,000 Decreased percentage of Justice of the Peace salary reimbursed Increase in fees associated with Photo Traffic Enforcement Increase in fines collected through tax intercept and increase in traffic citations 396,111 810,000 1,707,600 2,975,037 110,000 6,000 60,000 188,548 815,000 1,970,300 2,718,844 109,000 6,000 59,000 (207,563) 5,000 262,700 (256,193) (1,000) 0 (1,000) CHANGE EXPLANATION Increase due to slow economic and local population growth Increase in cable connections in unincorporated Pima County Lower overall contributions due to reduced County services Full funding of Federal PILT program from federal economic stimulus funding Lower overall fees due to reduced property valuation Continued low interest rates, but increased overall fund balances and mark-to-market adjustments Increase due to anticipated federal grants from economic stimulus funding Decrease due to continuing economic downturn for County and state Termination by State of Prop 204 and County Assistance lottery funding Increase due to anticipated higher level of first year delinquencies Increase due to higher level of older delinquencies. Increased personal property and higher anticipated payments for first year delinquencies Decrease due to lower property valuations and lower collection rates Decrease due to economic downturn for state and national economies, with lower occupancy and room rates Decreased usage of design services by County departments Fewer miscellaneous charges due to decreased demand of department services Decreased requests for copies of personnel records and replacement identification cards Unused flexible spending account funds returned to County 0 Decreased percentage of Justice of the Peace salary reimbursed Increased use of defensive driving program in lieu of paying citations Increase in civil filings and increase in fees associated with Photo Traffic Enforcement Decreased filings of traffic citations Decrease in the number of forfeited bonds Reduced number of unclaimed bonds, restitutions and overpayments 9-28 Pima County FY 2010/2011 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2009/2010 vs Fiscal Year 2010/2011 SOURCE OF REVENUES Juvenile Court Federal Revenue Court Fees Other Miscellaneous Revenues Kino Sports Complex Culture & Recreation Fees Other Miscellaneous Revenues Rents and Royalties Natural Resources, Parks, & Recreation Culture & Recreation Fees Other Miscellaneous Revenues Rents and Royalties Non Departmental Transient Lodging Tax Office of Court Appointed Counsel Court Fees Justice Court - Fines Photo Traffic Enforcement Court Fees Justice Court - Fines Procurement Other Miscellaneous Revenues Public Fiduciary Court Fees General Government Fees Other Miscellaneous Revenues Recorder General Government Fees Other Miscellaneous Revenues School Superintendent Federal Revenue Other Miscellaneous Revenues Sheriff Federal Revenue Penalties/Delinquent Taxes Business Licenses & Permits Jury Fees Sheriff Dept Fees Correctional Housing Justice Courts - Traffic Fines Other Miscellaneous Revenues Superior Court Federal Revenue Other Miscellaneous Revenues Superior Court Mandated Services Court Fees Other Miscellaneous Revenues Treasurer General Government Fees TOTAL GENERAL FUND REVENUE ADOPTED REVENUES FY 2009/2010 ADOPTED REVENUES FY 2010/2011 CHANGE EXPLANATION 137,000 30,000 5,000 133,000 30,000 1,000 (4,000) 0 (4,000) Decrease in National School Lunch Program revenue due to decrease in number of meals served 126,000 1,500 25,500 121,750 1,500 42,320 (4,250) 0 16,820 Decrease in sports leagues, classes, and summer camp fees 744,300 77,500 2,400 733,800 207,700 6,400 (10,500) 130,200 4,000 3,365,643 2,565,463 (800,180) 100,600 3,999,436 0 0 (100,600) (3,999,436) 0 0 1,036,188 3,063,848 6,000 3,000 (3,000) Decreased enrollment in Business of Construction classes 694,931 15,000 1,200 693,731 15,000 2,400 (1,200) 0 1,200 Reclassification of cost reimbursements to Miscellaneous Revenue 2,260,000 160,000 1,874,040 182,325 (385,960) 22,325 73,213 240,000 73,213 300,365 300,000 40,000 15,500 500 957,148 7,994,350 10,000 40,000 300,000 25,000 16,500 500 1,178,000 7,994,350 15,000 40,000 278,027 40,000 278,027 40,000 0 0 125,023 100,000 125,023 100,000 0 0 150 150 0 483,589,915 475,547,947 1,036,188 3,063,848 0 60,365 0 (15,000) 1,000 0 220,852 0 5,000 0 Lower level of anticipated assessments for delinquencies Increased room and ramada rentals Decrease in class, ramada, and field use fees Increase due to reopening of Sportspark Increase due to rent from caretaker at Brandi Fenton Park Decrease due to economic downturn for state and national economies, with lower occupancy and room rates Fees now collected in newly created Photo Traffic Enforcement department Fines now collected in newly created Photo Traffic Enforcement department Fees previously collected in Office of Court Appointed Counsel Fines previously collected in Office of Court Appointed Counsel Reclassification of cost reimbursements from Court Fees Decreased special elections activity Increased postage fees collected for returning recorded documents by mail Increased reimbursements for school district election and other services Decrease in seizure fees Increase in pawnbroker business licenses Increase in fees from state mandated tow program Increase in traffic fines (8,041,968) 9-29 Pima County FY 2010/2011 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2009/2010 vs Fiscal Year 2010/2011 SOURCE OF REVENUES ADOPTED REVENUES FY 2009/2010 ADOPTED REVENUES FY 2010/2011 26,001,108 28,424,891 370,000 271,500 600,000 390,000 407,780 271,000 600,000 320,000 37,780 (500) 0 (70,000) 24,053,124 163,678 21,471,134 193,492 (2,581,990) 29,814 17,500 1,276,398 1,770,900 17,850 17,500 760,898 1,921,425 17,850 0 (515,500) 150,525 0 35,000 180,750 23,292,838 40,000 50,000 35,000 180,500 22,220,943 10,000 25,000 0 (250) (1,071,895) (30,000) (25,000) 401,105 303,619 (97,486) Decrease in collections for improvement districts: Hayhook Ranch (86k); La Cholla (8.5k); Camino Ojo de Agua (3k) 4,816,163 4,888,008 71,845 6,797,106 7,176,283 379,177 County Attorney Fill the Gap (52.8k); Indigent Defense Fill the Gap (24.2k); Juvenile Title IV-E (10k); Co Atty Law Enforcement Antiracketeering 612.2k; Courts Fill the Gap 310.6k; Co Atty Victim Witness Comp (9.9k); Co Atty Employer Sanctions (500k); JC Tucson FARE 2k; Economic Development & Tourism (256k); Court Automation Fund 200k; Photo Traffic Enforcement (80k); JC Tucson Probation Fee 27k; Juvenile Probation Services (22.3k); JC GV Time Pay Fees 3.3k; JC GV Court Automation Fund 44.7k; JC GV Photo Traffic Enforcement 8.5k; SC Child Support 32.5k; SC Conciliation (1.2k); SC Probation 104k; SC Cty Law Library 57.1k; Recorder Document Storage & Retrieval 104.4k; SC Local Court Automation Fund 17k; Sheriff Commissary Operations (46k); Taxpayer Information Fund 5k; Parks Special Programs (75k) 548,000 666,105 559,801 459,192 8,175,317 8,787,878 CHANGE EXPLANATION SPECIAL REVENUE FUNDS County Free Library Taxes Intergovernmental Interest Fines and Forfeits Miscellaneous Employment and Training Intergovernmental Miscellaneous Environmental Quality Interest Intergovernmental Licenses and Permits Miscellaneous Flood Control District Interest Miscellaneous Taxes Intergovernmental Charges for Services Improvement Districts Special Assessment Other Special Revenue Funds Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous 2,423,783 11,801 (206,913) 612,561 Decrease in assessed valuations (1.4m); tax rate increase of $0.0457, 3.8m; decreased delinquent tax collections (21.8k) Decrease in city of Oro Valley cost reimbursement (12.2k); increase in federal grant revenue 50k Declining fund balance offset by higher expected interest rates Decrease due to lower expected Library grants Federal Stimulus (1.1m), other federal grants (1.5m), state grants 10k, changes in miscellaneous grants 27k Increase in private grants Decrease due primarily to the elimination of state programs Increase due primarily to fee increases in water company and hazardous material programs Decrease in the sale of manuals Decrease due to reduction in secondary net assessed value of real and secured personal property Decrease in Multi-Species Grant from US Fish and Wildlife; grant ends in August 2010 Decrease in the sale of manuals and In-Lieu of Detention fees Co Atty Victim Witness Comp 25k; Co Atty Bad Check Program (22.6k); Juvenile Victim Restitution 9.4k Juvenile Title IV E 9.5k; Juvenile Probation Services .8k; Juvenile Victim Restitution .2k; SC Probation 3k; SC Local Court Automation 2k; SC Child Support .1k; Courts Fill the Gap (1k); SC Probate .1k; SC County Law Library .2k; SC Probation 3k; Indigent Defense Fill the Gap (24.6k); Recorder Document Storage & Retrieval (1k); Co Atty Fill the Gap (.3k); Co Atty Law Enforcement Antiracketeering (173.6k); Co Atty Victim Restitution (.8k); Co Atty Victim Witness Comp (30.5k); Co Atty Employer Sanctions 5k; JC GV Time Pay Fees (3k); Economic Development and Tourism 2k; Taxpayer Information Fund 5k; Juvenile Victim Restitution (8.8k); Co Atty Law Enforcement Antiracketeering 423k; Co Atty Victim Witness Comp (26.3k); Co Atty Bad Check Program (1k); Economic Development and Tourism 49.5k; Facilities Renewal Fund 234.8k; SC County Law Library 5k; SC Probation (10.7k); Sheriff Commissary Operations (40k); Sheriff Inmate Welfare 12k; Parks Special Programs (25k) 9-30 Pima County FY 2010/2011 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2009/2010 vs Fiscal Year 2010/2011 ADOPTED REVENUES FY 2009/2010 ADOPTED REVENUES FY 2010/2011 51,671,649 63,321,609 34,700 18,100 (16,600) 820,798 556,961 (263,837) 3,442,294 200,557 11,090,372 2,729,169 264,351 3,476,154 200,557 23,064,123 2,729,169 111,319 33,860 0 11,973,751 0 (153,032) 1,200,000 3,864,000 1,050,000 3,072,500 (150,000) (791,500) 30,500 33,750 30,000 33,500 (500) (250) 1,404,000 12,000 849,800 1,427,441 60,000 308,700 23,441 48,000 (541,100) 225,931 69,372 54,877,283 693,836 182,381 120,000 125,345 218,647 50,391,019 200,078 204,802 0 (100,586) 149,275 (4,486,264) (493,758) 22,421 (120,000) 233,751,185 249,652,218 15,901,033 DEBT SERVICE Taxes Intergovernmental Interest TOTAL DEBT SERVICE 68,930,137 7,500 1,000,000 69,937,637 68,771,301 7,500 1,000,000 69,778,801 (158,836) 0 0 (158,836) CAPITAL PROJECTS Intergovernmental Charges for Services Interest Miscellaneous TOTAL CAPITAL PROJECTS 51,473,938 10,991,612 750,688 0 63,216,238 67,260,836 6,665,200 0 404,342 74,330,378 15,786,898 (4,326,412) (750,688) 404,342 11,114,140 SOURCE OF REVENUES Other Special Revenue Funds Grants Intergovernmental Interest Miscellaneous Public Health Charges for Services Fines and Forfeits Intergovernmental Licenses and Permits Miscellaneous Solid Waste Intergovernmental Charges for Services Interest Miscellaneous Stadium District Intergovernmental Interest Miscellaneous Transportation Charges for Services Interest Intergovernmental Licenses and Permits Miscellaneous Memo Revenue TOTAL SPECIAL REVENUE FUNDS CHANGE 11,649,960 EXPLANATION Juvenile Court Grants (207.5k); County Attorney Grants 718.9k; Community Development Grants 6.275m; Sheriff Grants 7.878m; Superior Court Grants 183k; Parks Grants (59.5k); School Reserve Fund (755k); Facilities Management Grants (2.4m); Justice Court Tucson Grants 17.7k County Attorney Grants (12.5k); Forensic Science Center Grants (2.1k); COC Judicial Collection Enhancement (2k) County Attorney Grants (118.9k); Juvenile Court Grants (149k); Community Development Grants 3.4k; School Reserve Fund .7k Primarily due to increased clinician collections Primarily due to ARRA funding for Communities Putting Prevention to Work grant Primarily due to decrease in local program funding Reduction in State Tire Fund allocation Decrease due primarily to economic slowdown, reduction in hours of operation for landfills and transfer stations as well as less tire disposal revenue and tipping fee revenue from non-licensed vendors Decrease due to lower fund balance Decrease in recycling revenue due to depressed market conditions Car rental surcharge decrease (48k); RV space surcharge increase 71k Declining fund balance offset by higher expected interest rates Termination of Diamondbacks Spring Training contract (649k), increase in events revenue 153k, other revenue decreases (45k) Decrease in impact fees due to construction slowdown Increase due to higher fund balance Decrease in highway funds (1.5m), federal revenue (0.8m), and reduction in new vehicle purchases (2.0m) Decrease due primarily to excluding new right of way fees charged to utilities Increase due primarily to new revenue for Transit Plan Study No plans for sale of land or fixed assets Decrease primarily due to decline in secondary property values Increase in Regional Transportation Authority reimbursement projects Decreases in funding sources for various projects Decrease due to small cash balance and lower interest rate Increase in private contributions 9-31 Pima County FY 2010/2011 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2009/2010 vs Fiscal Year 2010/2011 SOURCE OF REVENUES ADOPTED REVENUES FY 2009/2010 ADOPTED REVENUES FY 2010/2011 CHANGE EXPLANATION ENTERPRISE FUNDS Development Services Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous Pima Health System and Services Intergovernmental Charges for Services Interest Miscellaneous Parking Garages Charges for Services Interest Miscellaneous Regional Wastewater Reclamation Licenses and Permits Charges for Services 3,220,100 0 2,859,000 7,500 136,000 5,148,436 120,368 905,771 30,000 286,668 1,928,336 120,368 (1,953,229) 22,500 150,668 4,331,575 194,326,568 244,826 461,109 5,002,190 201,389,095 672,360 135,128 670,615 7,062,527 427,534 (325,981) 0 50,000 1,822,716 195,180 40,824 1,923,660 195,180 (9,176) 100,944 5,000 137,439,045 18,000 150,124,993 Fines and Forfeits Interest Memo Revenue Miscellaneous 10,000 377,900 10,000,000 100,000 15,000 373,371 10,000,000 0 355,391,339 376,381,044 20,989,705 1,205,886,314 1,245,690,388 39,804,074 TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS 13,000 12,685,948 5,000 (4,529) 0 (100,000) Increase is due primarily to the reclassification of certain fees Increase is due to federal grant as part of the American Recovery and Reinvestment Act Decrease is due primarily to the reclassification of certain fees Increase is due to a higher fund balance Increase is due primarily to higher addressing services fees Increased grant funding Primarily due to an increase in ALTCS membership Based on fiscal year 2009/10 actual earnings Primarily due to a decrease in reimbursements New charges to other County departments for the parking of fleet vehicles Declining fund balance Increased parking revenues due to $5 increase in monthly parking fees Increase due to application fees for industrial users of the wastewater treatment systems Increase due primarily to approved rate increase 17.3m partially offset by fees associated with construction slowdown (3.6m) Increase due to industrial pretreatment fines Decrease due to lower yield rate Eliminate cost recoveries THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS Communications Charges for Services Interest Miscellaneous Fleet Services Charges for Services Interest Intergovernmental Memo Revenue Miscellaneous Graphic Services Charges for Services Interest Miscellaneous Risk Management Charges for Services Interest Miscellaneous TOTAL INTERNAL SERVICE FUNDS TOTAL REVENUES 5,058,862 34,673 83,397 4,466,524 0 62,005 (592,338) (34,673) (21,392) 16,891,336 52,776 1,045,000 20,000 188,020 12,304,462 250,000 975,000 50,000 188,000 (4,586,874) 197,224 (70,000) 30,000 (20) 948,000 1,000 5,000 970,000 2,000 5,000 19,346,928 215,000 20,400 43,910,392 21,272,325 700,000 17,400 41,262,716 1,249,796,706 1,286,953,104 22,000 1,000 0 1,925,397 485,000 (3,000) (2,647,676) Rate reductions and decrease in number of telephone/network users Declining cash balance Decreased reimbursements from non-County agencies using services Decrease in motor pool rates and direct/special bill rates charged to departments Higher expected interest rates Decrease in price of fuel sold to other government agencies Increase in sale of fixed assets Rounding of 2010/11 amount Increase in demand for printing services provided to County departments Increase in interest due to higher fund balance Increased liability and health premiums Increased cash balance Decreased property rent 37,156,398 9-32 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Expenditures COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION ASSESSOR STATUTORY MANDATES TOTAL ASSESSOR 1,441,026 6,920,809 1,441,026 6,920,809 8,361,835 8,361,835 1,887,300 1,887,300 1,887,300 1,887,300 706,202 538,146 706,202 538,146 1,244,348 1,244,348 BOARD OF SUPERVISORS BOARD OF SUPERVISORS TOTAL BOARD OF SUPERVISORS CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT TOTAL CLERK OF THE BOARD COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR FACILITIES RENEWAL FUND 1,797,318 TOTAL COUNTY ADMINISTRATOR 2,615,000 1,797,318 2,615,000 1,797,318 2,615,000 4,412,318 5,924,092 1,173,291 7,097,383 5,924,092 1,173,291 7,097,383 497,419 1,402,747 233,538 1,059,786 453,037 1,820,966 556,065 529,909 59,818 497,419 1,402,747 233,538 1,059,786 453,037 1,820,966 556,065 589,727 6,553,467 59,818 6,613,285 2,699,355 39,320 2,738,675 2,699,355 39,320 2,738,675 ELECTIONS ELECTIONS TOTAL ELECTIONS FINANCE & RISK MANAGEMENT ADMINISTRATION BUDGET DEPARTMENTAL ANALYSIS FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS GRANTS MANAGEMENT REVENUE MANAGEMENT TOTAL FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER TOTAL FORENSIC SCIENCE CENTER HUMAN RESOURCES BENEFITS/WELLNESS/REPORTS AND RECORDS COMP/CLASSIFICATION/DEPT HR OPERATIONS RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES TOTAL HUMAN RESOURCES 902,368 401,760 991,587 370,122 902,368 401,760 991,587 370,122 2,665,837 2,665,837 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY IT ENHANCEMENT 9,131,314 TOTAL INFORMATION TECHNOLOGY 9,131,314 10-1 1,930,000 9,131,314 1,930,000 1,930,000 11,061,314 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds 43,038,552 22,354,490 Debt Service Fund Total Expenditures NON DEPARTMENTAL CONTINGENCY DEBT SERVICE EMPLOYEE BENEFIT LIABILITY FUND GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL 106,277,555 1,000,000 5,918,285 705,000 28,705 13,187,962 TOTAL NON DEPARTMENTAL 62,849,799 23,383,195 106,277,555 65,393,042 106,277,555 1,000,000 5,918,285 705,000 28,705 13,187,962 192,510,549 PROCUREMENT ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & M/W/SBE PROGRAM TOTAL PROCUREMENT 508,250 525,203 856,447 234,251 508,250 525,203 856,447 234,251 2,124,151 2,124,151 RECORDER ADMINISTRATION INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 409,655 724,603 2,073,428 190,000 409,655 1,315,285 724,603 2,263,428 3,207,686 1,505,285 4,712,971 2,443,691 611,547 3,055,238 2,443,691 611,547 3,055,238 110,890,193 31,317,456 1,315,285 TOTAL RECORDER TREASURER TREASURER OPERATIONS TOTAL TREASURER TOTAL COUNTY ADMINISTRATION 106,277,555 248,485,204 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FINANCE & RISK MANAGEMENT RISK MANAGEMENT 20,436,398 INFORMATION TECHNOLOGY COMMUNICATIONS 4,850,064 TOTAL INTERNAL SERVICE - COUNTY ADMINISTRATION 10-2 25,286,462 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Revenues COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION TOTAL ASSESSOR 3,000 3,000 3,000 3,000 2,100 2,100 2,100 2,100 CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT TOTAL CLERK OF THE BOARD COUNTY ADMINISTRATOR FACILITIES RENEWAL FUND 3,020,254 3,020,254 3,020,254 3,020,254 1,235,000 1,154,291 2,389,291 1,235,000 1,154,291 2,389,291 TOTAL COUNTY ADMINISTRATOR ELECTIONS ELECTIONS TOTAL ELECTIONS FINANCE & RISK MANAGEMENT FINANCIAL OPERATIONS TOTAL FINANCE & RISK MANAGEMENT 21,600 21,600 21,600 21,600 FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER TOTAL FORENSIC SCIENCE CENTER 997,500 100 997,600 997,500 100 997,600 HUMAN RESOURCES BENEFITS/WELLNESS/REPORTS AND RECORDS TOTAL HUMAN RESOURCES 1,500 1,500 1,500 1,500 417,812 417,812 417,812 417,812 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY TOTAL INFORMATION TECHNOLOGY NON DEPARTMENTAL DEBT SERVICE GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL 69,778,801 69,778,801 25,000 433,847,518 303,619 2,565,463 69,778,801 506,520,401 25,000 433,847,518 303,619 2,565,463 TOTAL NON DEPARTMENTAL 436,437,981 303,619 PROCUREMENT DESIGN & CONSTRUCTION TOTAL PROCUREMENT 3,000 3,000 3,000 3,000 RECORDER INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 896,600 TOTAL RECORDER 10-3 1,952,575 103,790 187,360 896,600 1,952,575 291,150 2,056,365 1,083,960 3,140,325 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Revenues TREASURER TREASURER OPERATIONS TOTAL TREASURER TOTAL COUNTY ADMINISTRATION 150 107,500 107,650 150 107,500 107,650 441,176,008 5,669,724 69,778,801 516,624,533 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FINANCE & RISK MANAGEMENT RISK MANAGEMENT 21,989,725 INFORMATION TECHNOLOGY COMMUNICATIONS 4,528,529 TOTAL INTERNAL SERVICE - COUNTY ADMINISTRATION 10-4 26,518,254 Pima County FY 2010/2011 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION ASSESSOR STATUTORY MANDATES 26.0 134.5 TOTAL ASSESSOR 160.5 BOARD OF SUPERVISORS BOARD OF SUPERVISORS 24.0 TOTAL BOARD OF SUPERVISORS 24.0 CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT 7.0 9.0 TOTAL CLERK OF THE BOARD 16.0 COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR 17.8 TOTAL COUNTY ADMINISTRATOR 17.8 ELECTIONS ELECTIONS 16.0 TOTAL ELECTIONS 16.0 FINANCE & RISK MANAGEMENT ADMINISTRATION BUDGET DEPARTMENTAL ANALYSIS FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS FINANCIAL SERVICES - PHS GRANTS MANAGEMENT REVENUE MANAGEMENT RISK MANAGEMENT 8.5 14.5 31.5 20.0 17.0 34.6 38.0 24.0 24.0 24.5 TOTAL FINANCE & RISK MANAGEMENT 236.6 FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER 27.0 TOTAL FORENSIC SCIENCE CENTER 27.0 HUMAN RESOURCES BENEFITS/WELLNESS/REPORTS AND RECORDS COMP/CLASSIFICATION/DEPT HR OPERATIONS RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES 15.3 17.2 12.2 6.4 TOTAL HUMAN RESOURCES 51.1 10-5 Pima County FY 2010/2011 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs INFORMATION TECHNOLOGY COMMUNICATIONS INFORMATION TECHNOLOGY 23.0 177.0 TOTAL INFORMATION TECHNOLOGY 200.0 PROCUREMENT ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & M/W/SBE PROGRAM 8.0 7.0 11.8 4.0 TOTAL PROCUREMENT 30.8 RECORDER ADMINISTRATION INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 4.0 10.5 16.8 30.5 TOTAL RECORDER 61.8 TREASURER TREASURER OPERATIONS 38.6 TOTAL TREASURER 38.6 880.2 TOTAL COUNTY ADMINISTRATION Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 10-6 Pima County FY 2010/2011 Adopted Budget Assessor Expenditures: 8,361,835 Function Statement: Locate, identify, list, value, and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Mandates: ARS Title 42: Taxation FTEs Revenues: 160.5 Expenditures by Program Administration 17.23% Assessor Statutory Mandates 82.77% Sources of All Funding Department Revenue 0.04% General Fund Support 99.96% 10-7 3,000 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: ASSESSOR Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted ADMINISTRATION 1,663,125 1,165,720 1,441,026 ASSESSOR STATUTORY MANDATES 6,688,427 7,243,784 6,920,809 Total Expenditures 8,351,552 8,409,504 8,361,835 ADMINISTRATION 2,938 6,000 3,000 ASSESSOR STATUTORY MANDATES 3,425 0 0 Total Revenues Net Operating Transfers In/(Out) 6,363 0 6,000 0 3,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 8,345,189 0 0 8,403,504 0 0 8,358,835 Total Program Funding 8,351,552 8,409,504 8,361,835 Funding by Source Revenues Staffing (FTEs) by Program ADMINISTRATION 22.0 22.0 26.0 ASSESSOR STATUTORY MANDATES 138.5 138.5 134.5 Total Staffing (FTEs) 160.5 160.5 160.5 10-8 Pima County FY2010/2011 Adopted Budget Program Summary Department: ASSESSOR Program: ADMINISTRATION 1000 Function Provide administrative, managerial, and network support for all functions in the Pima County Assessor’s Office. Description of Services Ensure compliance of statutory mandates. Administer, direct, and manage County personnel policies and procedures. Provide personnel and payroll services. Budget and monitor the use of public funds. Monitor procurement and operational services. Manage and direct information systems administration. Develop electronic methods to enhance processing of tabular and graphic data. Program Goals and Objectives - Ensure the proper and timely performance of all functions mandated to the Assessor by law - Maintain a local area network system with current technologies Program Performance Measures FY2008/2009 Actual FY2009/2010 Estimated FY2010/2011 Planned ARS Title 42 statutory mandates met yes yes yes Computer systems maintained and upgraded for most efficient operations possible no no yes FY2008/2009 Actual FY2009/2010 Adopted 1,325,345 815,732 1,098,364 314,469 339,988 332,662 23,311 10,000 10,000 1,663,125 1,165,720 1,441,026 2,938 6,000 3,000 2,938 6,000 3,000 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 1,660,187 1,159,720 1,438,026 1,663,125 1,165,720 1,441,026 22.0 22.0 26.0 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2010/2011 Adopted Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total General Fund Support Total Program Funding Program Staffing (FTEs) 10-9 Pima County FY2010/2011 Adopted Budget Program Summary Department: ASSESSOR Program: ASSESSOR STATUTORY MANDATES 1000 Function Administer and direct statutory mandates, legislative changes, and Arizona Department of Revenue guidelines. Maintain and manage mandates of the Arizona Department of Commerce and the U.S. Department of Commerce. Description of Services Identify, classify, value, and list taxable property in Pima County. List, locate, value, and classify new construction and additions to both real and personal property. Accept, review, route, update, and respond to petitions filed during the Administrative Appeal process, Notices of Error, and Notices of Claim. Defend established values during the Administrative Appeal, Notice of Error, and Notice of Change processes. Accept, review, and grant exemption status and legislative freeze to qualifying applicants as mandated. Maintain parcel maps, parcel file, and create and maintain all taxing authority boundaries. Program Goals and Objectives - Comply with statutory mandates . Transmit personal property valuations to the county treasurer by August 25 . Mail personal property notices of value by August 30 . Rule on each petition for administrative review of personal property valuation or classification within twenty days after it is filed . Identify real property subject to taxation by December 15 . Complete the assessment roll, attach the assessor's certificate, and deliver the certified roll and all assessment lists from which the roll was compiled to the clerk of the board of supervisors by December 20 . Determine the full cash value of such property by January 1 . Transmit and certify to the property tax oversight commission and to the governing bodies of political subdivisions or districts in the county the values that are required to compute the levy limit by February 10 . Determine the limited property value of school districts and transmit the values to the county school superintendent by February 10 . Transmit to the staff of the joint legislative budget committee and to the governor's office of strategic planning and budgeting the values required to compute the truth in taxation rates by February 10 . Notify each purchaser or owner of record of real property's full cash value and the limited property value, if applicable, to be used for assessment purposes by March 1 . Process and respond to Exemption and Legislative Freeze requests . Consider and rule on each petition for assessor review of improper real property valuation or classification by August 15 Program Performance Measures FY2008/2009 Actual FY2009/2010 Estimated FY2010/2011 Planned Personal and real property valuations determined yes yes yes Taxpayers provided with notice of values for all personal and real property Assessment roll and lists prepared and delivered yes yes yes yes yes yes Values for levy limits, school districts, and truth in taxation rates prepared and transmitted Percent of responses made to Exemption and Legislative Freeze requests Percent of responses made to Administrative Appeals, Notices of Errors, and Notices of Claim yes yes yes 100% 100% 100% 100% 100% 100% Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 6,041,726 6,697,408 6,393,565 639,982 546,376 527,244 6,719 0 0 6,688,427 7,243,784 6,920,809 3,425 0 0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total 3,425 0 0 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 General Fund Support Total Program Funding Program Staffing (FTEs) 6,685,002 7,243,784 6,920,809 6,688,427 7,243,784 6,920,809 138.5 138.5 134.5 10-10 Pima County FY 2010/2011 Adopted Budget Board of Supervisors Expenditures: 1,887,300 Function Statement: Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Mandates: ARS Title 11, Chapter 2: Board of Supervisors FTEs 24.0 Expenditures by Program Board of Supervisors 100% Sources of All Funding General Fund Support 100% 10-11 Revenues: 0 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: BOARD OF SUPERVISORS Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted BOARD OF SUPERVISORS 1,728,566 1,881,096 1,887,300 Total Expenditures 1,728,566 1,881,096 1,887,300 BOARD OF SUPERVISORS 140 0 0 Total Revenues Net Operating Transfers In/(Out) 140 0 0 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,728,426 0 0 1,881,096 0 0 1,887,300 Total Program Funding 1,728,566 1,881,096 1,887,300 23.7 24.0 24.0 23.7 24.0 24.0 Funding by Source Revenues Staffing (FTEs) by Program BOARD OF SUPERVISORS Total Staffing (FTEs) 10-12 Pima County FY2010/2011 Adopted Budget Program Summary Department: BOARD OF SUPERVISORS Program: 1000 BOARD OF SUPERVISORS Function Fulfill the duties and responsibilities set forth in Arizona Revised Statute Title 11, Chapter 2. Description of Services Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public funds. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Levy taxes. Program Goals and Objectives - Adopt a balanced budget - Manage growth in a way that provides maximum benefits to residents, minimizes future taxes, and achieves community and environmental goals . Maintain a General Fund reserve at a minimum of five percent of General Fund Revenues - Make economic development more effective, accountable, and regional . Continue supporting Tucson Regional Economic Opportunities (TREO)/Job Path . Partner with citizens to abate graffiti to protect neighborhoods and maintain quality of life . Obtain a Section 10 permit under the Endangered Species Act from the U.S. Fish & Wildlife Service Program Performance Measures Meetings required by statute held on time Balanced budget adopted Primary tax rate Neutral primary tax levy as defined by Truth in Taxation statute adopted General Fund reserve as a percentage of General Fund revenues County funding support for TREO/Job Path County funding provided for graffiti abatement Section 10 Permit obtained FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated yes yes $3.3913 yes yes yes $3.3133 no yes yes $3.3133 yes 7.4% 10.9% 5.1% $910,812 yes no $792,1114 yes no $644,130 yes yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,600,749 127,817 1,723,396 157,700 1,673,814 213,486 1,728,566 1,881,096 1,887,300 140 0 0 140 0 0 0 0 0 0 0 1,728,426 0 0 1,881,096 0 0 1,887,300 1,728,566 1,881,096 1,887,300 23.7 24.0 24.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-13 This page intentionally left blank. 10-14 Pima County FY 2010/2011 Adopted Budget Clerk of the Board Expenditures: 1,244,348 Function Statement: Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors. Administer the Pima County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Mandates: ARS Title 4: Alcoholic Beverages; Title 5: Amusements and Sports; Title 11: Counties; Title 12: Courts and Civil Proceedings; Title 35: Public Finances; Title 36: Public Health and Safety; Title 38: Public Officers and Employees; Title 39: Public Records, Printing and Notices; Title 41: State Government; Title 42: Taxation; and Title 48: Special Taxing Districts; Board of Supervisors' Policy C 4.2: Pima County Records Management Program FTEs Revenues: 16.0 Expenditures by Program Document & Micrographic Mgmt 42.97% Administration/Mgmt 57.03% Sources of All Funding Department Revenue 0.17% General Fund Support 99.83% 10-15 2,100 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: CLERK OF THE BOARD Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted ADMINISTRATION/MANAGEMENT 622,027 678,601 706,202 DOCUMENT & MICROGRAPHIC MGMT 540,839 577,400 538,146 1,162,866 1,256,001 1,244,348 ADMINISTRATION/MANAGEMENT 3,767 2,300 2,100 Total Revenues Net Operating Transfers In/(Out) 3,767 0 2,300 0 2,100 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,159,099 0 0 1,253,701 0 0 1,242,248 Total Program Funding 1,162,866 1,256,001 1,244,348 Total Expenditures Funding by Source Revenues Staffing (FTEs) by Program ADMINISTRATION/MANAGEMENT 8.0 7.0 7.0 DOCUMENT & MICROGRAPHIC MGMT 10.0 10.0 9.0 Total Staffing (FTEs) 18.0 17.0 16.0 10-16 Pima County FY2010/2011 Adopted Budget Program Summary Department: CLERK OF THE BOARD Program: 1000 ADMINISTRATION/MANAGEMENT Function Record and publish all proceedings of the Board of Supervisors (Board). Preserve and file all accounts acted upon by the Board. Process, preserve, and file all petitions, various licenses, and applications. Provide for the publication of the Pima County Code. Fulfill requirements of boards, commissions, and committees. Discharge statutory requirements for special taxing districts. Perform all other duties required by law, rule, or order of the Board. Description of Services Coordinate, prepare, and post the Board meeting agendas/addendums including e-agenda. Record and e-post digital audio from Board meetings. Transcribe and publish Board meeting minutes to the Internet. Transcribe and type verbatims. Process Board meeting paperwork for execution/recordation/distribution. Maintain permanent records of minutes, resolutions, and ordinances. Maintain indexing system for document research and retrieval. Provide for the publication of the Pima County Code. Receive and process litigation and claims. Fulfill/forward requests for public records. Process various types of liquor licenses, bingo, and fireworks permit applications. Provide coordinator training, maintain membership records, and officially post notices for all boards, commissions, and/or committees. Maintain, e-post, and distribute Board policies. Perform all duties relating to special taxing districts, i.e. creations/annexations and reporting requirements. Perform other duties as required by order of the Board. Program Goals and Objectives - Perform all duties within mandated deadlines - Provide efficient and accurate responses to inquiries by County departments and the general public - Develop applications and migrate existing electronic documents to Countywide standard Document Management System (DMS) - Continue with ongoing conversion of microfilmed records into searchable text files Program Performance Measures Statutory duties met DMS applications developed Electronic documents migrated to DMS Microfilmed records converted to searchable text files Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated yes 20% 0% 35% yes 20% 0% 35% FY2008/2009 Actual FY2010/2011 Planned yes 40% 25% 40% FY2009/2010 Adopted FY2010/2011 Adopted 492,843 129,184 462,239 216,362 482,152 224,050 622,027 678,601 706,202 Revenues INTERGOVERNMENTAL 2,675 2,000 2,000 CHARGES FOR SERVICES 274 300 100 MISCELLANEOUS 818 0 0 3,767 2,300 2,100 0 0 0 0 0 618,260 0 0 676,301 0 0 704,102 622,027 678,601 706,202 8.0 7.0 7.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-17 Pima County FY2010/2011 Adopted Budget Program Summary Department: CLERK OF THE BOARD Program: 1000 DOCUMENT & MICROGRAPHIC MGMT Function Provide an efficient and effective Pima County Records Management Program in accordance with Arizona Revised Statute 41-1346 and Board of Supervisors Policy C 4.2. Description of Services Administer the Pima County Records Management Program. Establish guidelines and training programs for County personnel. Provide efficient and cost effective storage of inactive records. Provide for and certify the destruction of confidential and non-confidential records. Assist departments in developing comprehensive records retention schedules. Provide guidance on document imaging implementation. Coordinate department migration of records into the Document Management System. Provide document capturing and microfilm scanning services to County departments and other local jurisdictions. Provide microfilm services for permanent records. Access, retrieve, and deliver records to departments upon request. Provide web-based records management services. Program Goals and Objectives - Continue to reduce storage of long term paper records by preserving records on microfilm or digital image - Continue the permanent record microfilm projects - Reduce micrographic supply costs by providing working copies to departments in a digital format Program Performance Measures Reduction in paper records stored Permanent record microfilm projects Reduction in micrographic supply costs due to imaging Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 3.0% 10 n/a 3.0% 11 n/a FY2008/2009 Actual Total Program Funding Program Staffing (FTEs) 3.5% 15 2.9% FY2009/2010 Adopted FY2010/2011 Adopted 497,024 42,159 1,656 499,230 78,170 0 456,412 81,734 0 540,839 577,400 538,146 0 0 0 0 0 540,839 0 0 577,400 0 0 538,146 540,839 577,400 538,146 10.0 10.0 9.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2010/2011 Planned 10-18 Pima County FY 2010/2011 Adopted Budget County Administrator Expenditures: 4,412,318 Function Statement: Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Direct activities of the Office of Strategic Technology Planning and oversee the Facilities Renewal Fund. Mandates: None FTEs Revenues: 17.8 Expenditures by Program County Administrator 40.73% Facilities Renewal Fund 59.27% Sources of All Funding Department Revenue 26.36% Fund Balance Decrease 42.47% General Fund Support 15.68% Operating Transfers 15.49% 10-19 3,020,254 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: COUNTY ADMINISTRATOR Expenditures by Program COUNTY ADMINISTRATOR FACILITIES RENEWAL FUND Total Expenditures FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 1,464,747 1,819,672 1,797,318 391,426 1,159,735 2,615,000 1,856,173 2,979,407 4,412,318 10,941 0 0 144,824 2,785,421 3,020,254 155,765 1,335,412 2,785,421 (1,306,795) 3,020,254 (5,272,085) 0 (1,115,824) 1,480,820 0 (318,891) 1,819,672 0 4,866,831 1,797,318 1,856,173 2,979,407 4,412,318 14.8 17.8 17.8 14.8 17.8 17.8 Funding by Source Revenues COUNTY ADMINISTRATOR FACILITIES RENEWAL FUND Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program COUNTY ADMINISTRATOR Total Staffing (FTEs) 10-20 Pima County FY2010/2011 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 COUNTY ADMINISTRATOR Function Carry out the policies and attain goals established by the Board of Supervisors. Description of Services Administer and oversee all non-elected official department operations. Provide management, coordination, and communications on all legislative issues and intergovernmental needs. Program Goals and Objectives - Implement the Board of Supervisors' policies . Complete mandated reports . Review department budget requests and submit recommendations to the Board of Supervisors - Preserve open space and public lands in order to maintain the sensitive desert environment . Continue the acquisition of open space Program Performance Measures Board requests met Mandated reports completed Department budget requests reviewed Natural area acres acquired as part of the Conservation Acquisition Program FY2008/2009 Actual FY2009/2010 Estimated yes yes yes 26,400 yes yes yes 4,050 FY2010/2011 Planned yes yes yes 100 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,368,379 96,368 1,496,782 322,890 1,501,083 296,235 1,464,747 1,819,672 1,797,318 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues CHARGES FOR SERVICES 5 0 0 52 0 0 57 0 0 10,234 0 0 MISCELLANEOUS Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total 10,234 0 0 INTERGOVERNMENTAL 120 0 0 INTEREST 530 0 0 650 0 0 Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (1,867,149) (80,000) 0 0 1,840,135 1,480,820 0 80,000 1,819,672 0 0 1,797,318 1,464,747 1,819,672 1,797,318 14.8 17.8 17.8 10-21 Pima County FY2010/2011 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 FACILITIES RENEWAL FUND Function Provide for the maintenance of the County's service delivery infrastructure and address neglected service needs. Description of Services Provide funds and a comprehensive review, analysis, justification, and approval process to provide continuing reinvestment in maintenance and repair of County facilities. Program Goals and Objectives - Identify and fund critical facilities maintenance and repair projects Program Performance Measures Facilities renewal approval plan completed Facilities repair/improvement projects completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2008/2009 Actual FY2009/2010 Estimated yes 3 yes 3 FY2008/2009 Actual FY2010/2011 Planned yes 5 FY2009/2010 Adopted FY2010/2011 Adopted 34,663 356,763 0 1,159,735 0 2,615,000 391,426 1,159,735 2,615,000 INTERGOVERNMENTAL 58,000 0 0 INTEREST 77,104 0 0 9,720 2,785,421 3,020,254 144,824 2,785,421 3,020,254 (1,226,795) (5,272,085) Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 3,202,561 0 (2,955,959) 0 0 (398,891) 0 0 4,866,831 0 391,426 1,159,735 2,615,000 0.0 0.0 0.0 Supplemental Packages Approved Natural Resources, Parks & Recreation Supplemental Package G - Ballfield Lighting Replacement Program - is associated with this program. The package requested a total of $1,100,000 of expenditures for capital. Actual funding of this package provides $1,775,000 to replace ballfield lighting systems in various County parks. 10-22 Pima County FY 2010/2011 Adopted Budget Elections Expenditures: 7,097,383 Function Statement: Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, school districts, fire districts, and any other special district within Pima County). Serve as the filing office for candidate nomination filings and campaign finance reports. Responsible for all reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach to the Native American community. Provide assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Mandates: ARS Title 16: Elections and Electors FTEs Revenues: 16.0 2,389,291 Expenditures by Program Elections 100% Sources of All Funding Department Revenue 33.66% General Fund Support 66.07% Fund Balance Decrease 0.27% 10-23 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: ELECTIONS Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted ELECTIONS 5,051,902 2,646,271 7,097,383 Total Expenditures 5,051,902 2,646,271 7,097,383 ELECTIONS 1,244,173 1,366,091 2,389,291 Total Revenues Net Operating Transfers In/(Out) 1,244,173 0 1,366,091 0 2,389,291 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 3,807,729 0 0 1,280,180 0 19,000 4,689,092 Total Program Funding 5,051,902 2,646,271 7,097,383 18.0 17.0 16.0 18.0 17.0 16.0 Funding by Source Revenues Staffing (FTEs) by Program ELECTIONS Total Staffing (FTEs) 10-24 Pima County FY2010/2011 Adopted Budget Program Summary Department: ELECTIONS Program: 1000 ELECTIONS Function Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions that contract with the County. Description of Services Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and any other special districts within Pima County) that contract with the County. Serve as the filing office for candidates' nomination filings. Serve as the filing office for campaign finance reports. Responsible for redefining precincts and redistricting as required by the Board of Supervisors (BOS). Conduct community outreach and assistance to ensure compliance with the Americans with Disabilities Act (ADA) and the Voting Rights Act. Program Goals and Objectives - Conduct fair and open elections - Comply with all federal and state mandates and statutes - Continue election integrity reform efforts - Improve elections security - Improve communications with political party chairpersons Program Performance Measures Sample ballots mailed on time Polling places ADA compliant Voting devices for visually impaired voters available in all polling places Criminal history checks performed on prospective employees Elections software systems, programs, and databases independently tested and verified All voted, spoiled, and blank ballots tracked and logged Twice the required number of precincts ballots hand-counted to verify computer tabulation Election databases released immediately after the BOS canvasses an official election Monthly meetings with political party chairpersons held FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated yes yes yes yes yes yes yes yes yes no yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,810,829 2,226,979 14,094 1,027,203 1,592,068 27,000 2,894,371 3,074,812 1,128,200 5,051,902 2,646,271 7,097,383 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL 1,236,646 206,800 1,230,000 CHARGES FOR SERVICES 5,917 5,000 5,000 MISCELLANEOUS 1,610 0 0 Operating Revenue Sub-Total 1,244,173 211,800 1,235,000 INTERGOVERNMENTAL 0 1,154,291 1,154,291 Grant Revenue Sub-Total 0 1,154,291 1,154,291 Net Operating Transfers In/(Out) 0 0 0 0 0 3,807,729 0 0 1,280,180 0 19,000 4,689,092 5,051,902 2,646,271 7,097,383 18.0 17.0 16.0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-25 This page intentionally left blank. 10-26 Pima County FY 2010/2011 Adopted Budget Finance & Risk Management Expenditures: 27,049,683 Function Statement: Provide centralized financial and risk management services for the County. Financial and risk management operations include administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable and receivable, payroll processing, grants oversight, records maintenance, mail services, workers' compensation, loss control and prevention, internal audit, cash management, delinquent accounts collection, and formation and collection functions of improvement districts. Mandates: ARS Title 11: Counties, Title 23: Labor, Title 34: Public Buildings and Improvements, Title 38: Public Officers and Employees, Title 41: State Government, and Title 42: Taxation; and Pima County Code 3.04: Risk Management FTEs Revenues: 236.6 22,011,325 Expenditures by Program Administration 1.84% Budget 5.19% Departmental Analysis 0.86% Financial Control & Reporting 3.92% Financial Management & Audit 1.67% Financial Operations 6.73% Grants Management 2.06% Risk Management 75.55% Revenue Management 2.18% Sources of All Funding Fund Balance Decrease 0.04% Operating Transfers 0.17% General Fund Support 22.84% Department Revenue 76.95% 10-27 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: FINANCE & RISK MANAGEMENT Expenditures by Program ADMINISTRATION BUDGET FY2008/2009 Actual FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS 926,385 497,419 1,382,512 1,475,895 1,402,747 0 0 233,538 1,401,345 1,351,951 1,059,786 827,422 873,185 453,037 1,920,656 1,804,208 1,820,966 GRANTS MANAGEMENT 0 0 556,065 50,110 50,000 589,727 20,804,846 19,820,862 20,436,398 1,137,795 1,173,988 0 28,251,083 27,476,474 27,049,683 REVENUE MANAGEMENT RISK MANAGEMENT SYSTEMS Total Expenditures FY2010/2011 Adopted 726,397 DEPARTMENTAL ANALYSIS FINANCIAL CONTROL & REPORTING FY2009/2010 Adopted Funding by Source Revenues FINANCIAL CONTROL & REPORTING 50 FINANCIAL MANAGEMENT & AUDIT (5,834) 0 0 0 0 FINANCIAL OPERATIONS 174,946 92,400 21,600 REVENUE MANAGEMENT 1,375 0 0 18,468,315 19,582,328 21,989,725 50 0 0 18,638,902 (775,000) 19,674,728 50,000 22,011,325 49,000 0 3,160,266 7,226,915 0 238,534 7,513,212 0 (1,542,509) 6,531,867 28,251,083 27,476,474 27,049,683 RISK MANAGEMENT SYSTEMS Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program ADMINISTRATION BUDGET DEPARTMENTAL ANALYSIS 7.8 9.0 8.5 14.0 14.0 14.5 0.0 0.0 31.5 FINANCIAL CONTROL & REPORTING 22.0 20.9 20.0 FINANCIAL MANAGEMENT & AUDIT 12.0 12.0 17.0 FINANCIAL OPERATIONS 33.0 31.0 34.6 FINANCIAL SERVICES - PHS 0.0 0.0 38.0 GRANTS MANAGEMENT 0.0 0.0 24.0 REVENUE MANAGEMENT 0.0 0.0 24.0 RISK MANAGEMENT 24.0 24.5 24.5 SYSTEMS 13.1 12.1 0.0 125.9 123.5 236.6 Total Staffing (FTEs) 10-28 Pima County FY2010/2011 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 ADMINISTRATION Function Plan, organize, direct, and manage the operation of the Department of Finance and Risk Management. Description of Services Process payroll and accounts payable, collect delinquent receivables, monitor cash position for all County departments, administer the County's long term debt, perform internal audits, and prepare internal and external financial reports. Coordinate and monitor County budgets. Coordinate mail services. Monitor risk factors affecting finances and work force. Program Goals and Objectives - Respond promptly to requests from the Board of Supervisors, County Administrator, and departments for financial information . Complete special reports, investigations, and analyses as directed by the County Administrator - Enhance the County's financial stability . Ensure department expenditures do not exceed funding sources . Prepare debt packages for the underwriters to obtain the most advantageous interest rate possible for bonds, Water Infrastructure Finance Authority (WIFA) loans, and improvement district bonds . Maintain the County's average AA Bond Rating - Provide timely, accurate, and reliable financial information to the Board of Supervisors, County Administrator, department directors, and the public . Disseminate information through the use of the Internet and Intranet . Make annual budgets, comprehensive annual financial reports, single audit reports, selected department financial statements, loan agreements, and other reports and information easily available by posting on the Internet . Make critical procedures easily available to departments by posting on the County Intranet - Install integrated Countywide program for asset management, procurement, and work order management Program Performance Measures Special reports/analyses/investigations completed Debt packages prepared Average Fitch Pima County Bond Rating Financial information and reports available on Internet Critical procedures available on Internet Budgeted timelines for installation of Countywide system met Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 2 4 n/a yes yes n/a 2 4 AA yes yes n/a FY2008/2009 Actual Total Program Funding Program Staffing (FTEs) 3 2 AA yes yes 95% FY2009/2010 Adopted FY2010/2011 Adopted 674,634 49,496 2,267 815,030 91,355 20,000 377,901 108,578 10,940 726,397 926,385 497,419 0 0 0 0 0 726,397 0 0 926,385 0 0 497,419 726,397 926,385 497,419 7.8 9.0 8.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2010/2011 Planned 10-29 Pima County FY2010/2011 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 BUDGET Function Develop and monitor Pima County's annual budget. Manage Pima County's annual property tax assembly process. Description of Services Produce the Recommended, Tentative, and Adopted Budget schedules and books. Monitor the budget and compile monthly revenue and expenditure forecasts. Respond to management's requests for financial analyses and reports. Compile the property tax levies and rates, and prepare budgets for road maintenance and street lighting improvement districts. Work with the Assessor's and Treasurer's offices to produce the property tax roll extension, print and mail property tax statements to property owners, and answer taxpayer queries via the taxpayer telephone hotline. Program Goals and Objectives - Prepare/publish budget schedules/books in a timely manner . Budget schedules/books prepared by due dates established by the County Administrator - Publish a budget document that satisfies the Government Finance Officers Association (GFOA) guidelines for effective budget presentation . Achieve rating of proficient/outstanding for each of the GFOA review criteria . Receive the GFOA Distinguished Budget Presentation Award - Provide County residents timely and accurate information regarding real and secured personal property taxes . Compile tax rates/levies by the legislated due date . Print and mail more than 400,000 tax statements at least 17 days before the tax due date . Provide informational service via the taxpayer telephone hotline, with no taxpayer complaints about such service - Prepare reliable budget projections . Prepare General Fund budget projections within 1% of year-end audited actual revenues and expenditures Program Performance Measures Budget schedules/books produced by due dates GFOA review criteria rating of proficient/outstanding GFOA Budget Presentation Award received Tax rates/levies compiled by due date Days tax statements mailed prior to taxes due Taxpayer complaints received re: telephone hotline FYE projection vs CAFR actual (General Fund) FY2008/2009 Actual FY2009/2010 Estimated yes 83 of 93 yes yes 17 0 < 0.8% yes 89 of 93 yes yes 8 0 <1.2% FY2010/2011 Planned yes 93 of 93 yes yes 17 0 <1.0% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,111,182 271,330 1,082,605 393,290 1,035,719 367,028 1,382,512 1,475,895 1,402,747 0 0 0 0 0 1,382,512 0 0 1,475,895 0 0 1,402,747 1,382,512 1,475,895 1,402,747 14.0 14.0 14.5 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-30 FY2010/2011 Adopted Pima County FY2010/2011 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 DEPARTMENTAL ANALYSIS Function Provide accounting, budgeting, and analysis services to County departments that do not report to elected officials. Description of Services Analyze revenue and expenditures compared to the adopted budget and assist the departments with budget variance explanations. Assist with cash, revenue, and expenditure projections. Provide monthly and periodic reports to assist department management in planning and control. Assist the departments with the Synergen Work Management system. Program Goals and Objectives - Provide timely, accurate, and reliable information and reports to department management and other users . Complete department planning and control reports on time . Perform special projects as requested . Submit annual budget requests by due date . Submit monthly projections by due date - Answer all requests for assistance with Synergen within one hour Program Performance Measures Percent of department planning and control reports completed on time Special projects completed Percent of annual budget requests submitted by due date Percent of monthly projections submitted by due date Percent of requests for assistance with Synergen answered within one hour Program Expenditures by Object FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated n/a 95% 100% n/a n/a 5 n/a 7 100% n/a n/a 98% 100% 100% 100% FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2009/2010 Adopted FY2010/2011 Adopted 0 0 0 0 0 0 193,736 29,002 10,800 0 0 233,538 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 233,538 0 0 233,538 0.0 0.0 31.5 Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 10-31 Pima County FY2010/2011 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 FINANCIAL CONTROL & REPORTING Function Perform centralized financial reporting and accounting/finance functions for Pima County departments and funds. Monitor compliance with generally accepted accounting principles, policies, procedures, and federal, state, County laws and regulations. Serve as centralized point of coordination and contact for County financial and compliance audits. Description of Services Monitor financial activity of County funds and departments. Prepare, monitor and/or review interim and year-end financial statements for Regional Wastewater Reclamation Department, Development Services, Stadium District, Self Insurance Trust Fund, School Reserve Fund, and all accruals necessary for issuing financial statements in the Comprehensive Annual Financial Report (CAFR). Ensure all County financial statements are in compliance with U.S. generally accepted accounting principles (GAAP). Monitor implementation of all Governmental Accounting Standards Board (GASB) pronouncements. Prepare various schedules and calculations in support of the production of all audited financial statements, including the CAFR. Prepare and file external and internal annual financial reports (e.g., Chief Financial Officer letter, Landfill Closure/Postclosure, Expenditure Limitation Report, Special District Reports, and the Indirect Cost Allocation Report). Reconcile cash, property tax revenues, and investments with the records of the Pima County Treasurer. Respond to management's requests for financial analyses and reports. Program Goals and Objectives - Meet December 31st deadline for submitting the County’s audited Comprehensive Annual Financial Report for the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting . Complete Wastewater Reclamation, Development Services, Stadium District, Local Transportation Assistance Fund II, and Risk Management audits by 10/31 - Ensure all County financial statements are in compliance with GAAP - Issue two indirect cost allocations for internal use and for use by federal grants Program Performance Measures GFOA financial reporting award received Wastewater Reclamation, Development Services, Stadium District, Local Transportation Assistance Fund II, and Risk Management audits completed by 10/31 GASB 54 implemented in FY 10/11 Adopted Budget Quarterly financial statements issued for Wastewater Reclamation, Development Services, and Risk Management County financial statements in compliance with GAAP Indirect cost allocations deadline met FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated yes yes yes yes yes yes n/a yes n/a yes yes yes n/a yes yes yes yes yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,349,677 51,668 1,322,709 29,242 1,015,874 43,912 1,401,345 1,351,951 1,059,786 50 0 0 50 0 0 0 0 0 0 0 1,401,295 0 0 1,351,951 0 0 1,059,786 1,401,345 1,351,951 1,059,786 22.0 20.9 20.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-32 Pima County FY2010/2011 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 FINANCIAL MANAGEMENT & AUDIT Function Perform centralized cash analysis function for County departments. Review, analyze and report Capital Improvement Program activity and ensure that internal control processes are in place and functioning. Description of Services Review and analyze County cash position; review, analyze and report all Capital Improvement Program activity; and conduct routine Countywide, operational, system, and financial audits pertaining to all County departments. Program Goals and Objectives - Prepare and analyze monthly cash flow components for the major County departments - Perform internal audits on high risk areas - Prepare the Annual Bond Update Reports for the Bond Advisory Committee Program Performance Measures Departmental cash flow analyses prepared High risk audits completed Annual Bond Update Reports prepared Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 18 10 2 20 10 2 FY2008/2009 Actual FY2010/2011 Planned 20 5 2 FY2009/2010 Adopted FY2010/2011 Adopted 814,100 13,322 0 823,116 50,069 0 408,447 34,590 10,000 827,422 873,185 453,037 Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total 2,353 0 0 (8,187) 0 0 (5,834) 0 0 0 0 0 0 0 833,256 0 0 873,185 0 0 453,037 827,422 873,185 453,037 12.0 12.0 17.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-33 Pima County FY2010/2011 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 FINANCIAL OPERATIONS Function Perform centralized payment functions of payroll and accounts payable. Provide relevant, accurate financial data to customers on a timely basis to ensure reasonable and judicious use of County resources. Description of Services Create a systematic and consistent method of performing financial operation tasks through the establishment and maintenance of department financial procedures. Enter financial documents into the County's financial management systems, accurately and in a timely manner. Perform accounts payable functions, including paying, researching, and auditing claims. Perform payroll functions, including paying County employees and researching problems. Distribute incoming and outgoing mail accurately, in a timely manner, and in accordance with federal regulations. Print, fold, seal, and mail all County expense and payroll warrants, 1099s, and W2s. Maintain county records according to County Retention Schedule. Program Goals and Objectives - Provide excellent customer service to vendors, public and employees - Provide accurate and timely payment information to vendors and employees - Process at least 95% of invoices within 7-10 days of receipt - Track hour entitlements for union activity - Meet statutory deadlines for payroll Program Performance Measures Invoices processed within 7-10 working days 1099s mailed by statutory due date County payroll and expense warrants processed timely and accurately Records maintained within assigned retention schedules Employees paid in accordance with federal timelines FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 95% yes yes 95% yes yes 95% yes yes yes yes yes yes yes yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,733,787 186,869 0 1,632,802 171,406 0 1,666,254 146,712 8,000 1,920,656 1,804,208 1,820,966 174,946 92,400 21,600 174,946 92,400 21,600 0 0 0 0 0 1,745,710 0 0 1,711,808 0 0 1,799,366 1,920,656 1,804,208 1,820,966 33.0 31.0 34.6 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-34 Pima County FY2010/2011 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 FINANCIAL SERVICES - PHS Function Provide accounting and claims processing services to Pima Heath System & Services (PHS). Description of Services Provide monthly financial statements, quarterly Arizona Health Care Cost Containment System (AHCCS) financial reports, annual financial audit, daily claims processing, revenue and expenditure projections, and periodic analysis as requested. (Note: Personnel providing financial services to PHS occupy Finance Department positions, however all costs are transferred to PHS.) Program Goals and Objectives - Provide accurate and timely reports that assist with the operational management of PHS - Prepare financial budget and projections - Prepare monthly financial statements Program Performance Measures Monthly financial statements completed timely AHCCCS quarterly financial reports submitted Special reports and analysis prepared FY2008/2009 Actual FY2009/2010 Estimated n/a n/a n/a 95% 4 5 FY2010/2011 Planned 100% 4 5 Program Funding by Source Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 0 0 0 0 0.0 0.0 38.0 Total Program Funding Program Staffing (FTEs) 10-35 Pima County FY2010/2011 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 GRANTS MANAGEMENT Function Plan, organize, and manage the financial and compliance elements of Pima County's grants. Description of Services Provide grant acquisition consultation, grant financial processing and administration, grant compliance facilitation, and grant technical support across Pima County's special revenue and general fund departments. Program Goals and Objectives - Protect the interests of Pima County through centralized management of grant financial and compliance requirements . Assure adequate fiscal and compliance resources and controls are incorporated in grant proposals by providing technical support and acquisition consultation . Assure full compliance with grant fiscal requirements by providing grant financial administration functions (accounting, cash flow management, expense monitoring, record keeping, reporting, fiscal closeout) . Assure grant compliance by responding to audits, monitoring corrective action plans, assuring purchasing compliance, assuring regulatory and reporting compliance, and completing sub-recipient monitoring . Meet the March 31st deadline for filing the Schedule of Expenditures and Federal Awards (SEFA) as determined by Office of Management and Budget Circular A-133 Subpart C.320 - Reduce grant negative cash flow Program Performance Measures Grant technical consultations completed Audits completed Sub-recipients monitored SEFA deadline met Grant negative cash flow reduction Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Estimated n/a n/a n/a n/a n/a 20 4 8 yes 3% FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES FY2010/2011 Planned 60 12 50 yes 3% FY2009/2010 Adopted FY2010/2011 Adopted 0 0 0 0 527,428 28,637 0 0 556,065 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 556,065 0 0 556,065 0.0 0.0 24.0 Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 10-36 Pima County FY2010/2011 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 REVENUE MANAGEMENT Function Establish accounts receivables, manage, collect, and account for debts owed to Pima County for a variety of services. Description of Services Establish accounts receivable and billing. Account for receivables and distribute collected funds. Provide for collection and enforcement of delinquent accounts. Manage revenue contracts. Provide formation services and fiscal monitoring of all phases of the Improvement District process. Program Goals and Objectives - Develop and implement new strategies to reduce outstanding accounts receivable balances and increase collections by 2% per year - Implement innovation where feasible to increase speed and accuracy of receipt posting Program Performance Measures Collections increase Average number of days to credit revenue to appropriate department Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2008/2009 Actual FY2009/2010 Estimated 2% 10 days 2% 10 days FY2008/2009 Actual FY2010/2011 Planned 2% 3 days FY2009/2010 Adopted FY2010/2011 Adopted 48,794 1,316 0 50,000 0 0 542,072 34,155 13,500 50,110 50,000 589,727 0 0 0 CHARGES FOR SERVICES 500 0 0 INTEREST 875 0 0 1,375 0 0 Net Operating Transfers In/(Out) 50,000 50,000 49,000 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (1,265) 0 0 0 0 0 10,818 529,909 50,110 50,000 589,727 0.0 0.0 24.0 Total Program Expenditures Program Funding by Source Revenues Operating Revenue Sub-Total Special Programs Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 10-37 Pima County FY2010/2011 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 RISK MANAGEMENT Function Direct the risk management program for the County, Regional Flood Control District, Stadium District, and Library District. This includes insurance procurement, trust fund management, risk analysis, safety/loss prevention consultations, inspections, and training. Manage Workers' Compensation and Occupational Medicine programs. Comply with environmental, Occupational Safety and Health Administration, and other related laws and regulations. Adjust tort and property claims, manage environmental and tort litigation, and provide funding for losses. Fund unemployment insurance and self-insured employee dental benefits. Description of Services Manage the County's trust fund and administer the self-insurance and insurance programs. Administer a comprehensive risk reduction program. Protect and conserve the County's human, financial, and physical assets. Provide funding to pay for losses without large disruptions of departmental budgets. Minimize the county's total net cost of Risk Management functions. Allocate Risk Management costs to County departments using appropriate methodology. Represent the County for reimbursements from insurance carriers. Provide safety, loss prevention, and industrial hygiene regulatory administration, training, inspection, and consulting. Conduct safety investigations and analyses. Identify safety improvements for regulatory compliance and employee/citizen safety. Provide technical support on environmental issues. Manage liability and workers' compensation programs including adjust, defend, and fund liability and workers' compensation claims. Provide medical surveillance to County departments and employees. Program Goals and Objectives - Comply with appropriate laws, rules, and policies - Reduce/prevent losses to the County and its employees - Investigate, adjust, and pay claims using industry best practices - Manage lawsuits and administrative actions to protect the interests of the County - Manage program and related funds with minimum disruption to the County's overall budget - Procure insurance in a timely manner striking a balance between cost and coverage - Begin workers' compensation lost time investigations within 3 days of notice - Provide occupational medical surveillance and services required by law, rule, or policy - Provide safety services to departments in support of departmental safety/loss prevention - Support County Attorney's Civil Division through funding and claims management Program Performance Measures Insurance procured before renewal date Safety audits conducted for County departments Statement of Values updated annually Liability claim form sent within 3 business days of request Workers' Compensation lost time investigations begun within 3 days of notice Workers' Compensation claims accepted or denied within the statutory period FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated n/a n/a n/a n/a yes 35 yes 95% yes 35 yes 95% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,953,771 18,883,564 (32,489) 2,364,223 17,456,639 0 2,390,368 18,046,030 0 Total Program Expenditures 20,804,846 19,820,862 20,436,398 Program Funding by Source Revenues CHARGES FOR SERVICES 17,718,383 19,346,928 21,272,325 INTEREST 451,079 215,000 700,000 MISCELLANEOUS 298,853 20,400 17,400 18,468,315 19,582,328 21,989,725 0 0 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (825,000) 0 3,161,531 0 0 238,534 0 20,804,846 19,820,862 20,436,398 24.0 24.5 24.5 10-38 0 (1,553,327) 0 Pima County FY2010/2011 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 SYSTEMS Function Provide technical support and development services related to County financial systems. Description of Services Provide technical support for each of the County financial systems in the form of end-user support, development, and planning. Document requirements. Plan and execute projects. Respond to end-user requests for support. Manage all hardware and software requests. Manage security. Monitor compliance with documented Change Management procedures. Coordinate information technology (IT) activities with the Information Technology department and other County departments. (Note: During fiscal year 2009/10 the Financial Systems function and personnel were transferred from Finance to Information Technology. Information here is presented for historical purposes only.) Program Goals and Objectives - Reduce number of production mainframe jobs related to Finance ending unexpectedly or with unexpected results to four or less - Increase to 85 percent projects completed on time - Respond to Help Desk requests within one hour - Complete 95 percent of Help Desk requests within one business day - Complete the annual IT Audit by the Auditor General with zero material findings Program Performance Measures Number of jobs ending unexepectedly or with unexpected results Projects completed on time Responses made to Help Desk requests within 1 hour Help Desk requests completed within 1 business day Material findings in IT Audit Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 16 n/a n/a 45% 90% 74% yes n/a n/a n/a n/a n/a n/a n/a n/a FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 798,673 339,122 0 843,849 328,139 2,000 0 0 0 1,137,795 1,173,988 0 CHARGES FOR SERVICES 50 0 0 Operating Revenue Sub-Total 50 0 0 0 0 0 0 0 1,137,745 0 0 1,173,988 0 0 0 1,137,795 1,173,988 0 13.1 12.1 0.0 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-39 This page intentionally left blank. 10-40 Pima County FY 2010/2011 Adopted Budget Forensic Science Center Expenditures: 2,738,675 Function Statement: Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Mandates: ARS Title 11, Chapter 3, Article 12: County Medical Examiner FTEs Revenues: 27.0 Expenditures by Program Forensic Science Center 100% Sources of All Funding Department Revenue 36.43% General Fund Support 62.14% Fund Balance Decrease 1.43% 10-41 997,600 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: FORENSIC SCIENCE CENTER Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted FORENSIC SCIENCE CENTER 2,807,329 2,816,313 2,738,675 Total Expenditures 2,807,329 2,816,313 2,738,675 FORENSIC SCIENCE CENTER 1,270,355 1,204,000 997,600 Total Revenues Net Operating Transfers In/(Out) 1,270,355 0 1,204,000 0 997,600 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 36,755 1,500,219 0 107,900 1,504,413 0 39,220 1,701,855 Total Program Funding 2,807,329 2,816,313 2,738,675 29.0 27.0 27.0 29.0 27.0 27.0 Funding by Source Revenues Staffing (FTEs) by Program FORENSIC SCIENCE CENTER Total Staffing (FTEs) 10-42 Pima County FY2010/2011 Adopted Budget Program Summary Department: FORENSIC SCIENCE CENTER Program: 1000 FORENSIC SCIENCE CENTER Function Perform investigations regarding individuals whose deaths are under the jurisdiction of the Office of the Medical Examiner as mandated by ARS Title 11, Chapter 3, Article 12: County Medical Examiner. Description of Services Perform death investigation functions to include autopsies, certifying cause and manner of death, information gathering, report preparation, and court testimony. Provide these services, upon request and for a fee, to other counties in Arizona. Program Goals and Objectives - Maintain the highest possible quality death investigation standards . Respond to no less than 60% of requests to remove bodies within 60-90 minutes . Complete at least 80% of cremation authorizations within 2 days . Prepare a minimum of 75% of reports within 3-4 weeks . Respond to at least 85% of outside personnel, families, etc. within 2 days . Remain within National Association of Medical Examiners autopsy rate standard guidelines of no more than 250 autopsies per year per pathologist Program Performance Measures Requests to remove bodies responded to within 60-90 minutes Cremation authorization completed within 2 days Reports prepared within 3-4 weeks Respond to outside personnel, families, etc. within 2 days Autopsies per pathologist FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 70% 60% 60% 75% 70% 80% 75% 70% 80% 80% 75% 85% 205 205 205 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,340,222 461,466 5,641 2,319,156 493,157 4,000 2,316,522 418,149 4,004 2,807,329 2,816,313 2,738,675 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total INTEREST Grant Revenue Sub-Total 3,614 0 0 1,260,595 1,198,300 993,200 416 0 0 2,836 3,500 4,300 1,267,461 1,201,800 997,500 2,894 2,200 100 2,894 2,200 100 0 0 0 0 36,755 1,500,219 0 107,900 1,504,413 0 39,220 1,701,855 2,807,329 2,816,313 2,738,675 29.0 27.0 27.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-43 This page intentionally left blank. 10-44 Pima County FY 2010/2011 Adopted Budget Human Resources Expenditures: 2,665,837 Function Statement: Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, management training, personnel records management, and federal, state, and local labor reporting. Mandates: ARS Title 11-351: Definitions; Title 11-352: Adoption of Limited County Employee Merit System by Resolution; Removal of Certain Administrative Positions by Resolution; Title 11353: County Employee Merit System Commission; Members; Terms; Vacancies; Title 11354: Powers and Duties of the Commission; Title 11-355: Minimum Qualifications for Employment; and Title 11-356: Dismissal, Suspension or Reduction in Rank of Employees; Appeals; Hearings FTEs Revenues: 51.1 Expenditures by Program Benefits/Wellness/ Reports and Records 33.85% Staff Services 13.88% Recruitment/ Employment Rights 37.20% Comp/Classification/ Dept HR Operations 15.07% Sources of All Funding Department Revenue 0.06% General Fund Support 99.94% 10-45 1,500 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: HUMAN RESOURCES Expenditures by Program BENEFITS/WELLNESS/REPORTS AND RECORDS COMP/CLASSIFICATION/DEPT HR OPERATIONS FY2008/2009 Actual 922,153 FY2009/2010 Adopted 928,012 FY2010/2011 Adopted 902,368 342,558 342,819 401,760 1,157,128 1,254,719 991,587 90,112 116,104 370,122 2,511,951 2,641,654 2,665,837 BENEFITS/WELLNESS/REPORTS AND RECORDS 3,735 1,500 1,500 Total Revenues Net Operating Transfers In/(Out) 3,735 0 1,500 0 1,500 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 2,508,216 0 0 2,640,154 0 0 2,664,337 Total Program Funding 2,511,951 2,641,654 2,665,837 Staffing (FTEs) by Program BENEFITS/WELLNESS/REPORTS AND RECORDS 13.9 13.9 15.3 COMP/CLASSIFICATION/DEPT HR OPERATIONS 4.6 4.6 17.2 17.5 17.5 12.2 2.0 1.0 6.4 38.0 37.0 51.1 RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES Total Expenditures Funding by Source Revenues RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES Total Staffing (FTEs) 10-46 Pima County FY2010/2011 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 BENEFITS/WELLNESS/REPORTS AND RECORDS Function Partner with clients to provide the best and most affordable options for health care, dental, life insurance, and other ancillary services. Maintain official employee records either via hardcopy or automation, process personnel action forms, and manage the employee discount program. Description of Services Provide benefits advocacy and administration; contract development, negotiations and renewal activity; benefits open enrollment and special program coverage. Supervise the day to day activity for the official personnel files, personnel action forms processing, and the employee discount program. Program Goals and Objectives - Manage the employee benefits programs to provide the best available benefits, insurance coverages, and associated costs - Provide Wellness and Employee Assistance Programs in conjunction with our healthcare provider and other benefits programs for employee well being - Manage employee records and ensure that documents are maintained in a confidential manner - Ensure personnel records and files are maintained as established by the State Retention and Disposition Schedules Program Performance Measures Average combined benefits cost per employee Percent of employees attending benefits sessions Percent of covered employees needing Human Resources intervention in health services provider issues Wellness Program participants Personnel records reviewed for compliance with State Retention and Disposition Schedules Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated $5,282 35% 1.25% $5,158 35% .75% $5,984 20% .50% 14,220 865 14,360 1,800 14,503 1,200 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 772,854 146,184 3,115 773,890 151,622 2,500 826,788 73,080 2,500 922,153 928,012 902,368 1,000 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 894 1,500 2,841 0 500 3,735 1,500 1,500 0 0 0 0 0 918,418 0 0 926,512 0 0 900,868 922,153 928,012 902,368 13.9 13.9 15.3 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-47 Pima County FY2010/2011 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 COMP/CLASSIFICATION/DEPT HR OPERATIONS Function Partner with clients by providing employment related services and activities to include classification and compensation review and assignments. Provide staffing levels to certain large departments in need of direct personnel assistance to ensure quality service. Description of Services Develop and maintain wage/salary structures through the use of job classifications, internal equity, and external market value considerations. Perform position audits and major classification studies; market evaluations; salary surveys; and compensation review. Manage and monitor the Human Resources workforce assigned to large departments. Program Goals and Objectives - Ensure equal pay for equal work via a fair and equitable compensation plan - Ensure all County employees are working within properly defined classifications - Complete reallocations in 40 calendar days Program Performance Measures Classification/compensation audit reviews performed Average calendar days to complete reallocations Department assists provided Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 332 42 n/a 300 40 1,000 FY2008/2009 Actual Total Program Funding Program Staffing (FTEs) 300 40 1,000 FY2009/2010 Adopted FY2010/2011 Adopted 340,820 1,738 338,859 3,960 396,450 5,310 342,558 342,819 401,760 0 0 0 0 0 342,558 0 0 342,819 0 0 401,760 342,558 342,819 401,760 4.6 4.6 17.2 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2010/2011 Planned 10-48 Pima County FY2010/2011 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 RECRUITMENT/EMPLOYMENT RIGHTS Function Partner with clients to recruit and retain a highly committed, highly competent, and results oriented workforce. Provide various employment related services and activities to include staffing, testing and mandatory training services, and the Countywide performance appraisal system. Establish, monitor, and officially interpret Board of Supervisors rules and policies. Respond to employee complaints and concerns. Provide Americans with Disabilities Act (ADA) program services and serve as administrative staff for the Merit System Commission. Description of Services Develop recruitment and selection plans for vacant positions. Review and advertise requests to fill positions. Screen and test applicants. Develop and serve as the official interpreters of Merit System Rules and Personnel Policies and other policies and procedures pertaining to personnel administration. Provide mediation and layoff services. Investigate employee complaints and grievances and recommend corrective action. Provide staff support to the Merit System Commission for appeals. Review and monitor ADA accommodation issues. Train managers and supervisors on federal, state and County mandates and procedures. Develop and maintain the performance appraisal and trainee systems. Program Goals and Objectives - Market Pima County as an employer of choice by attracting qualified applicants to fill vacant positions in order to maintain proper levels of public service . Complete certified list of job applicants within 14 days . Fill vacancies within 39 days - Comply with legal requirements to identify, investigate, and resolve possible violations of local, state, and federal laws in a timely fashion - Provide reasonable accommodations for applicants and employees in compliance with the Americans with Disabilities Act - Train and assist managers and supervisors to ensure uniform and consistent application of personnel administration, laws, rules and policies Program Performance Measures Average calendar days to complete certified list of job applicants Average calendar days to fill vacancies Applications received/reviewed ADA requests for accommodation Percent of ADA requests resulting in accommodation Contacts for Merit System Rules/Personnel Policies interpretations Managers and supervisors attending training sessions FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 15 14 14 41 8,210 43 79% 2,783 44 12,186 68 80% 2,478 39 11,000 65 80% 2,500 1,173 1,025 1,068 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,077,141 77,622 2,365 1,140,209 112,010 2,500 869,057 120,030 2,500 1,157,128 1,254,719 991,587 0 0 0 0 0 1,157,128 0 0 1,254,719 0 0 991,587 1,157,128 1,254,719 991,587 17.5 17.5 12.2 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-49 FY2010/2011 Adopted Pima County FY2010/2011 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 STAFF SERVICES Function Partner with clients by providing final directive and approval of employment related services to include, but not limited to, Merit System Rules and Personnel Policy interpretation, mandatory training, affirmative action reporting, labor relations, recruitment, benefits, classification, compensation, Family and Medical Leave Act (FMLA) administration and E-Verify services, performance appraisal, and records management. Direct the full gamut of Human Resources (HR) activities and serve as the final authority for all HR decisions and recommendations. Serve as the custodian of official personnel records and official Secretary to the Merit Commission. Administer the FMLA and E-Verify processes. Description of Services Direct the department and render the final decision and approval for all activities. Report on the makeup of the County's workforce. Certify/notarize requests for public personnel records and information. Administer all financial obligations for the department. Administer the FMLA and E-Verify processes. Program Goals and Objectives - Comply with federal and state law to provide employment to all segments of the population residing in Pima County - Report on the County's workforce makeup in accordance with Federal requirements - Benchmark and analyze the County's attrition rate - Ensure total compliance with FMLA and E-Verify requirements Program Performance Measures Equal Employment Opportunity minority composition County's employee turnover rate FMLA requests Percent of departmental FMLA/E-Verify actions requiring correction Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 39% 12.8% 1,211 n/a 39% 10.2% 1,296 n/a FY2008/2009 Actual Total Program Funding Program Staffing (FTEs) 41% 10.5% 1,325 2% FY2009/2010 Adopted FY2010/2011 Adopted 65,584 23,459 1,069 57,854 58,250 0 328,394 38,728 3,000 90,112 116,104 370,122 0 0 0 0 0 90,112 0 0 116,104 0 0 370,122 90,112 116,104 370,122 2.0 1.0 6.4 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2010/2011 Planned 10-50 Pima County FY 2010/2011 Adopted Budget Information Technology Expenditures: 15,911,378 Function Statement: Manage the County's computer and network processing, wireless (radio) communications, and telecommunications environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an eLearning environment. Provide a central service desk function for computer hardware and application software problem resolution. Coordinate Pima County Information Technology activities with various agencies and the general public. Mandates: None FTEs Revenues: 200.0 Expenditures by Program Communications 30.48% IT Enhancement 12.13% Information Technology 57.39% Sources of All Funding Department Revenue 31.07% Fund Balance Decrease 4.76% Operating Transfers 9.42% General Fund Support 54.75% 10-51 4,946,341 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: INFORMATION TECHNOLOGY Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted COMMUNICATIONS 4,069,907 4,808,031 INFORMATION TECHNOLOGY 6,220,397 8,917,563 9,131,314 4,285 199,743 1,930,000 10,294,589 13,925,337 15,911,378 4,876,153 5,176,932 4,528,529 760,581 417,890 417,812 8,290 0 0 IT ENHANCEMENT Total Expenditures 4,850,064 Funding by Source Revenues COMMUNICATIONS INFORMATION TECHNOLOGY IT ENHANCEMENT Total Revenues Net Operating Transfers In/(Out) 5,645,024 (15,722) 5,594,822 (18,866) 4,946,341 1,493,711 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (794,529) 5,459,816 0 (150,292) 8,499,673 0 757,824 8,713,502 Total Program Funding 10,294,589 Staffing (FTEs) by Program COMMUNICATIONS 13,925,337 15,911,378 22.0 23.0 23.0 INFORMATION TECHNOLOGY 107.7 105.0 177.0 Total Staffing (FTEs) 129.7 128.0 200.0 10-52 Pima County FY2010/2011 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 COMMUNICATIONS Function Provide communications services (voice, data, and wireless) for Pima County government. Provide for the planning, installation, and maintenance of the County's high-speed network and storage infrastructure. Provide wireless communications services, including radio, for Pima County government and subscribing agencies. Description of Services Provide voice (telephone), data, data storage, and wireless radio communication networks, and associated services to Pima County departments. Develop and maintain inventories of equipment and infrastructure diagrams for the purpose of determining capacity and developing long range plans for network growth. Participate in the planning for wiring new and remodeled facilities to ensure they meet current and future communications requirements. Provide Internet connectivity and install and manage firewall and virus protection software. Assist in the development and management of Countywide fiber and wireless networks. Program Goals and Objectives - Provide the highest quality voice and data services at the lowest possible cost - Ensure quality customer service . Document all service orders . Initiate repairs within 4 hours of service request - Maintain 24/7/365 network availability (excluding scheduled maintenance or facility power outages) - Maintain 24/7/365 Internet availability (excluding scheduled maintenance) - Maintain 24/7/365 wireless network availability (excluding scheduled maintenance) - Repair or replace radios used for essential County services in one day Program Performance Measures Service orders documented Repairs initiated within 4 hours of request Network availability (excluding scheduled maintenance) Internet availability (excluding scheduled maintenance) Wireless network availability (excluding scheduled maintenance) Radios used for essential County services repaired or replaced in one day FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 99% 100% 100% 99% 100% 100% 100% 99% 99% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,242,875 2,742,923 84,109 1,365,358 3,442,673 0 1,523,729 3,313,212 13,123 4,069,907 4,808,031 4,850,064 4,745,403 5,058,862 4,466,524 51,979 34,673 0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 78,771 83,397 62,005 4,876,153 5,176,932 4,528,529 (15,722) (18,866) 0 (790,524) 0 0 (350,035) 0 (6,289) 0 327,824 0 4,069,907 4,808,031 4,850,064 22.0 23.0 23.0 10-53 Pima County FY2010/2011 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 INFORMATION TECHNOLOGY Function Manage the County's computer and network processing environment. Direct and manage the development and ongoing maintenance support of application systems and the acquisition and licensing of associated computer hardware/software. Develop and implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Provide access to an eLearning environment and assist in the development of County employees in the use of computer software and hardware. Provide a central service desk function for computer hardware and application software service requests and incident resolution. Coordinate Pima County IT activities with various agencies and the general public. Description of Services Provide a high-speed, secure, and cost effective electronic data communications network and a global e-mail facility for Pima County. Provide online transaction processing, offline processing, database services, central data communications, high-speed laser printing services, forms design, and security for accessing stored data. Maintain the Pima County Internet Web and Intranet sites and assist departments in providing content to these sites. Maintain e-commerce services. Provide technical assistance to client departments in the areas of project management, applications development, procurement, training services, and implementation of required technology. Provide eLearning environment used to educate County employees on computer and software application usage. Coordinate and monitor the acquisition of computer hardware and software for County departments using standardized configurations and specifications. Install new computer hardware and software for County departments and clients. Coordinate and administer contracts for antennas, cellular telephone towers, competitive local exchange carriers (CLECs), and cable companies using County facilities and rights of way. Coordinate all County cell phone contracts and usage. Program Goals and Objectives - Ensure critical electronic information resources are available 24/7/365 - Maintain 100% online system availability (excluding scheduled maintenance) - Maintain 100% storage/servers availability (excluding scheduled maintenance) - Resolve critical outages within 4 hours - Resolve citizen complaints against cable companies within two business days - Achieve a rate of at least 95% of customers satisfied during the service desk incident closeout process Program Performance Measures Scheduled outages per year Online system availabillity (excluding scheduled maintenance) Storage/server availability (excluding scheduled maintenance) Critical outage situations resolved within 4 hours Citizen complaints against cable companies resolved within two business days Percent of customers satisfied in service desk incident close out process FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 9 99% 12 99% 12 100% 99% 99% 100% n/a 99% 99% 99% 100% 99% 95% 95% 95% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,128,160 1,881,894 210,343 6,916,943 1,996,120 4,500 6,407,081 2,415,605 308,628 6,220,397 8,917,563 9,131,314 760,581 417,890 417,812 760,581 417,890 417,812 0 0 0 0 0 5,459,816 0 0 8,499,673 0 0 8,713,502 6,220,397 8,917,563 9,131,314 107.7 105.0 177.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-54 Pima County FY2010/2011 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 IT ENHANCEMENT Function Address the ongoing need to maintain, enhance, and expand the County's information systems by funding approved information technology improvements. Description of Services Provide a source of funding for various specific information technology projects designated during the County's budget process. Program Goals and Objectives - Provide funds for approved information technology improvements Program Performance Measures New projects funded Projects completed Program Expenditures by Object SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 0 0 0 1 FY2008/2009 Actual FY2010/2011 Planned 2 3 FY2009/2010 Adopted FY2010/2011 Adopted 19 4,266 199,743 0 1,930,000 0 4,285 199,743 1,930,000 8,290 0 0 8,290 0 0 0 Revenues INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 1,500,000 0 (4,005) 0 0 199,743 0 0 430,000 0 4,285 199,743 1,930,000 0.0 0.0 0.0 10-55 This page intentionally left blank. 10-56 Pima County FY 2010/2011 Adopted Budget Non Departmental Expenditures: 192,510,549 Function Statement: Record and report the receipt, transfer, and/or payment transactions for Non Departmental, General Government Revenues, Contingency, General Fund Debt Service, Debt Service, Employee Benefit Liability Fund, and Improvement Districts activities. (Note: Total revenue for this department amounts to $506,520,401 with $433,847,518 coming from general government revenues used to support General Fund operations. The difference between these amounts, or $72,672,883, is the amount to be considered as departmental revenue.) Mandates: None FTEs Revenues: 0.0 Expenditures by Program Non Departmental 6.85% Employee Benefit Liability Fund Improvement Districts 0.52% 0.01% General Government Revenues General Fund Debt 0.37% Service Contingency 33.97% 3.07% Debt Service 55.21% 65.7559 Sources of All Funding Hotel Tax Proceeds MTCVB 1.33% Misc Revenue-General Fund Debt Svc 0.01% Improvement Districts 0.16% Fund Balance Decrease Debt Svc 7.82% General Government Revenues 0.37% 1.50% GF Debt Service 1.89% SIR 3.62% Non Departmental 22.32% Contingency Debt Service Revenue 36.19% General Fund Support 29.33% 0.52% Interest 35.67% Property Taxes 0.52% Employee Benefit 1.56% Jail Debt Service 11.11% Debt Service 11.60% Contingency Operating Transfers In 24.79% 10-57 72,672,883 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: NON DEPARTMENTAL Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted CONTINGENCY 914,350 46,103,624 65,393,042 DEBT SERVICE 120,414,383 110,138,905 106,277,555 EMPLOYEE BENEFIT LIABILITY FUND 1,000,000 1,000,000 1,000,000 GENERAL FUND DEBT SERVICE 5,941,780 5,921,435 5,918,285 460,972 705,000 705,000 93,342 61,568 28,705 5,621,723 7,043,414 13,187,962 134,446,550 170,973,946 192,510,549 GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL Total Expenditures Funding by Source Revenues CONTINGENCY 421,340 0 0 DEBT SERVICE 58,184,475 69,937,637 69,778,801 102,830 25,000 25,000 424,190,573 441,635,604 433,847,518 442,784 401,105 303,619 3,350,471 3,365,643 2,565,463 486,692,473 43,936,454 515,364,989 26,761,493 506,520,401 1,613,144 0 (13,035,449) (383,146,928) 0 (1,214,954) (369,937,582) 0 14,798,762 (330,421,758) 134,446,550 170,973,946 192,510,549 0.0 0.0 0.0 0.0 0.0 0.0 GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program NON DEPARTMENTAL Total Staffing (FTEs) 10-58 Pima County FY2010/2011 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 CONTINGENCY Function Provide funding for emergencies or unforeseen needs that may arise during the year. Provide reserve funds for programs/projects which may be implemented during the fiscal year. Description of Services Account for all transactions which occur throughout the year within various detail funds. The Budget Stabilization Fund was established to address potential deficits and tentative funding needs in County departments. The Property Tax Stabilization Special Revenue Fund was established in fiscal year 2006/07 to provide for future stabilization of the primary and combined property tax rates. The Tax Reduction and Debt Retirement Fund was established to reduce cash flow borrowing and to reduce or offset future property tax rate increases. Carryover items and unreserved contingency funding are also reflected in this program. Program Goals and Objectives - Keep the Board of Supervisors informed of the status of funds throughout the year Financial Highlights and Significant Issues General Fund Reserve is budgeted at $24,040,215. Unreserved contingency funds of $756,339 are included in the budget to provide flexibility for the Board to respond to changing needs and unforeseen circumstances. The Budget Stabilization Fund provides for the following expenditures: Additional UPHH Support Solid Waste Operating Services Development Services' Countywide Planning Stadium District Operations Total $ 13,416,667 1,500,000 1,500,000 1,500,000 __________ $ 17,916,667 Carryovers from Fiscal Year 2009/10: Facilities Management - Emergency Generator $ County Attorney - IT Related Equipment Justice Court Ajo - Painting & Repairs Procurement - IT Equipment & Software Community Services - Summer Internship Program Total $ 150,000 75,000 50,000 26,523 23,808 _______ 325,331 The Property Tax Stablization Special Revenue Fund includes $22,354,490 to mitigate future property tax increases. Program Performance Measures Monthly accounting reconciliations performed Status report updated for each transaction Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2008/2009 Actual FY2009/2010 Estimated 12 yes 12 yes FY2008/2009 Actual FY2010/2011 Planned 12 yes FY2009/2010 Adopted FY2010/2011 Adopted 60,450 841,706 12,194 0 46,103,624 0 0 65,393,042 0 914,350 46,103,624 65,393,042 2,888 0 0 60 0 0 MISCELLANEOUS 29,273 0 0 MEMO REVENUE 369,170 0 0 401,391 0 0 Total Program Expenditures Program Funding by Source Revenues INTERGOVERNMENTAL INTEREST Operating Revenue Sub-Total 10-59 Pima County FY2010/2011 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 CONTINGENCY INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 19,949 0 0 19,949 0 0 (8,557,094) 0 22,354,490 0 8,763,051 287,053 0 0 46,103,624 0 0 43,038,552 914,350 46,103,624 65,393,042 0.0 0.0 0.0 10-60 Pima County FY2010/2011 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 DEBT SERVICE Function Account for the accumulation of resources for the payment of general long term debt principal and interest. Description of Services Manage the debt for the Regional Flood Control District, Transportation bonds, Transportation HELP loans, General Obligation bonds, and lease purchase of the Public Works Building and Legal Services Building. (Note: See the Long Term Debt Service Schedule portion, in the Supplemental Information section, for the Reconciliation of Long Term Debt to Budgeted Debt Service Expenditures.) Program Goals and Objectives - Account for long term debt and provide payment in an accurate and timely manner Program Performance Measures Transactions accurately recorded Program Expenditures by Object SUPPLIES AND SERVICES FY2008/2009 Actual FY2009/2010 Estimated 100% 100% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 100% FY2010/2011 Adopted 120,414,383 110,138,905 106,277,555 120,414,383 110,138,905 106,277,555 57,221,670 68,930,137 68,771,301 17,386 7,500 7,500 945,419 1,000,000 1,000,000 Operating Revenue Sub-Total 58,184,475 69,937,637 69,778,801 Net Operating Transfers In/(Out) 83,678,966 41,114,825 21,425,078 Total Program Expenditures Program Funding by Source Revenues TAXES INTERGOVERNMENTAL INTEREST Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (21,449,058) 0 0 (913,557) 0 0 15,073,676 0 120,414,383 110,138,905 106,277,555 0.0 0.0 0.0 10-61 Pima County FY2010/2011 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 EMPLOYEE BENEFIT LIABILITY FUND Function Provide a centralized account to fund employee benefit payoffs. Description of Services Consolidate into one centralized account the payoff to terminating and retiring employees of up to 240 hours of unused vacation leave and the allowable percentage of accumulated sick leave, as provided by Pima County Personnel Policies. Program Goals and Objectives - Ensure that appropriate funds are budgeted to cover payoffs to employees required by County policies Program Performance Measures Required employee payoffs funded FY2008/2009 Actual FY2009/2010 Estimated yes yes FY2010/2011 Planned yes FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES 1,000,000 1,000,000 1,000,000 Total Program Expenditures Program Funding by Source 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 0 0 0 0 0 0 0 0 0 1,000,000 1,000,000 1,000,000 0.0 0.0 0.0 Program Expenditures by Object Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-62 FY2010/2011 Adopted Pima County FY2010/2011 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 GENERAL FUND DEBT SERVICE Function Record and report the annual debt service on major General Fund lease purchases. Description of Services Manage the debt service pertaining to the lease purchase of the County jail facility, the Bank of America Plaza, the Justice Building Project, and the Jackson Learning Center Project. Program Goals and Objectives - Manage the General Fund debt service and provide payment in an accurate and timely manner Financial Highlights and Significant Issues General Fund Debt Service requirements are summarized as follows: Principal & Interest Fiscal Charges $3,003,585 $5,600 $3,009,185 -- $2,909,100 Jail Facility Bank of America Plaza/ Justice Building/Jackson Learning Center $2,909,100 Program Performance Measures Transactions accurately recorded Total FY2008/2009 Actual FY2009/2010 Estimated 100% 100% FY2010/2011 Planned 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted SUPPLIES AND SERVICES 5,941,780 5,921,435 5,918,285 5,941,780 5,921,435 5,918,285 102,830 25,000 25,000 102,830 25,000 25,000 (26,605,145) 3,012,935 3,009,185 0 0 32,444,095 0 0 2,883,500 0 0 2,884,100 5,941,780 5,921,435 5,918,285 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTEREST Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-63 Pima County FY2010/2011 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 GENERAL GOVERNMENT REVENUES Function Record all revenues associated with the General Fund that are not generated by specific departments. Description of Services Forecast and monitor General Fund revenues and advise County management of any anticipated changes in revenue or the County's revenue base. (Note: See the Summary of Other Financing Sources and Interfund Transfers, in the State Reports section, for details regarding Net Operating Transfers Out.) Program Goals and Objectives - Provide timely and accurate revenue information to County management - Ensure that earned revenues are actually received Program Performance Measures Revenue status reports produced Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 9 9 FY2008/2009 Actual FY2010/2011 Planned 9 FY2009/2010 Adopted FY2010/2011 Adopted 460,972 705,000 705,000 460,972 705,000 705,000 281,722,386 301,055,303 301,372,635 2,730,317 2,426,672 2,446,532 123,177,781 118,855,699 112,260,804 16,590,967 Revenues TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES 15,399,187 18,386,877 INTEREST 912,341 531,053 796,580 MISCELLANEOUS 248,561 380,000 380,000 424,190,573 441,635,604 433,847,518 (5,580,273) (18,328,127) (46,175,609) 0 0 (418,149,328) 0 0 (422,602,477) 0 0 (386,966,909) Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 460,972 705,000 705,000 0.0 0.0 0.0 10-64 Pima County FY2010/2011 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 IMPROVEMENT DISTRICTS Function Account for the accumulation and the transfer of funds for repayment of interfund loans for Improvement Districts. Description of Services Accumulate funds for La Cholla Boulevard, Camino Ojo de Agua, and Hayhook Ranch Improvement Districts to repay appropriate County departments for interfund loans. Program Goals and Objectives - Account for Improvement District interfund loan funds accumulation and transfer to proper County departments Program Performance Measures Transactions accurately recorded Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 100% 100% FY2008/2009 Actual FY2010/2011 Planned 100% FY2009/2010 Adopted FY2010/2011 Adopted 93,342 61,568 28,705 93,342 61,568 28,705 440,351 401,105 303,619 2,433 0 0 442,784 401,105 303,619 Revenues SPECIAL ASSESSMENT INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (38,140) 0 0 (349,442) 0 0 (301,397) 0 0 (274,914) 0 93,342 61,568 28,705 0.0 0.0 0.0 10-65 Pima County FY2010/2011 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 NON DEPARTMENTAL Function Budget and provide for expenditure and/or revenue authority for specified General Fund programs, projects, and items for which no direct responsibility has been assigned to any single department. Report the General Fund portion of self insurance reserve (SIR) payments. Description of Services Report the receipt of the Transient Lodging Excise Tax revenues and the payment of $2,565,463 to the Metropolitan Tucson Convention & Visitors Bureau (MTCVB). This tax is only charged to hotels/motels located in unincorporated areas of Pima County. Provide expenditure authority for dues to the County Supervisors Association of $91,935 and the U.S. Mexico Border Counties Coalition of $12,608, and Lobbyist costs of $42,700. Provide expenditure authority of $180,647 for Special Projects, $22,299 for Bond Oversight, $3,640,894 for the General Fund portion of self insurance costs, and $6,000,000 for state mandated county contribution. The medical insurance increase of $631,416 for Sheriff and operating transfers to General Fund supported departments is budgeted in the department. Program Goals and Objectives - Provide and account for all Non Departmental activities Program Performance Measures Transactions accurately recorded Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 100% 100% FY2008/2009 Actual FY2010/2011 Planned 100% FY2009/2010 Adopted FY2010/2011 Adopted (738,760) 6,358,677 1,806 0 7,043,414 0 631,416 12,556,546 0 5,621,723 7,043,414 13,187,962 3,350,471 3,365,643 2,565,463 3,350,471 3,365,643 2,565,463 0 0 0 0 0 2,271,252 0 0 3,677,771 0 0 10,622,499 5,621,723 7,043,414 13,187,962 0.0 0.0 0.0 Revenues INTERGOVERNMENTAL Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-66 Pima County FY 2010/2011 Adopted Budget Procurement Expenditures: 2,124,151 Function Statement: Procure all materials and services for County departments, except as specified by delegation pursuant to the procurement code or under the small purchase procedure. Administer the County Minority/Woman-Owned Business Enterprise Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Pima County Living Wage Ordinance 2002-1 through assistance, review, and monitoring of eligible Pima County contracts. Manage the contracts review approval process. Provide vendor/business assistance and education to vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Mandates: ARS Title 11: Counties, Title 34: Public Buildings and Improvements; Pima County Code Title 11: Procurement Code, Title 20: Minority and Woman-Owned Business Enterprise Code; and Board of Supervisors Policy D29 Purchasing/Printing FTEs Revenues: 30.8 Expenditures by Program Administration 23.93% Vendor Relations & M/W/SBE 11.03% Design & Construction 24.73% Materials & Services 40.31% Sources of All Funding Department Revenue 0.14% General Fund Support 99.86% 10-67 3,000 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: PROCUREMENT Expenditures by Program ADMINISTRATION FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 594,784 599,578 DESIGN & CONSTRUCTION 551,329 527,903 525,203 MATERIALS & SERVICES 842,885 859,506 856,447 VENDOR RELATIONS & M/W/SBE PROGRAM 226,230 235,540 234,251 2,215,228 2,222,527 2,124,151 Total Expenditures 508,250 Funding by Source Revenues ADMINISTRATION 24 0 0 DESIGN & CONSTRUCTION 365 0 3,000 MATERIALS & SERVICES 642 0 0 VENDOR RELATIONS & M/W/SBE PROGRAM 4,614 6,000 0 Total Revenues Net Operating Transfers In/(Out) 5,645 0 6,000 0 3,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 2,209,583 0 0 2,216,527 0 0 2,121,151 Total Program Funding 2,215,228 2,222,527 2,124,151 9.0 9.0 8.0 8.0 7.0 7.0 11.5 11.8 11.8 4.0 4.0 4.0 32.5 31.8 30.8 Staffing (FTEs) by Program ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & M/W/SBE PROGRAM Total Staffing (FTEs) 10-68 Pima County FY2010/2011 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 ADMINISTRATION Function Administer all functions of the department. Provide support to each function to meet the needs of the department. Conduct contracts review, provide training, ensure compliance with policies and procedures, administer PCard Program, and support Procurement Information Systems such as Synergen, Contract Management System, and Vendor Registration and Messaging Portal. Description of Services Provide general management for all aspects of the Procurement function in Pima County, as defined in the Pima County Code and Board of Supervisors Policies. Implement practice, competency and systems changes, and associated training, to promote retention of employees and generate significant productivity improvements. Identify enhancement projects that are also expected to be of value to other departments. Provide services to other agencies and the community in general. Participate in cooperative alliances to identify collaborative procurement opportunities, leverage procurement volume and agency productivity, establish purchase agreements that may be utilized by other regional public procurement agencies, and exchange and promote the use of advanced and strategic practices and initiatives. Provide a centralized control point where all contracts are reviewed for compliance with the Pima County Procurement Code, policies, and procedures prior to execution. Oversee contracts processing and enter relevant data into the contracts maintenance and Synergen systems. Provide contracts training to departments. Maintain and distribute the Procurement Policy and Procedures Manual. Administer the County Procurement Card (PCard) Program and implement Countywide as a strategy to reduce Finance Department payment transactions, improve visibility of purchased items, and provide opportunities to consolidate and bid like items for improved pricing and control. Upgrade and maintain the department systems for vendors, users, Synergen, and electronic contracts. Maintain and update the department Internet and Intranet websites. Maintain Pima County’s Intranet home page. Publish solicitations, notice of awards, and other related documents online. Maintain the PCard website for card administrators and users. Arrange and setup multi-media presentations for County departments. Coordinate online reverse and surplus property auctions. Conduct online Countywide and vendor satisfaction surveys. Provide long term Internet and Intranet strategy planning and IT project management. Serve on Countywide e-Government/Systems committee. Program Goals and Objectives - Provide Countywide training and assistance with purchasing policies and procedures - Ensure compliance with PCard policy . Review online PCard transactions within 24 hours of posting . Review PCard transaction documentation for compliance to policy within 5 days of receipt - Generate General Fund revenue through PCard rebate Program Performance Measures Training sessions provided PCard transactions reviewed Percent of online PCard transactions reviewed within 24 hours of posting Percent of PCard transaction documentation reviewed for compliance to policy within 5 days of receipt PCard rebate generated Program Expenditures by Object FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 79 9,783 n/a 75 12,000 n/a 76 11,000 100% n/a n/a 100% $71,515 $65,000 $71,500 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 581,789 12,995 0 576,210 23,368 0 486,065 14,685 7,500 Total Program Expenditures 594,784 599,578 508,250 24 0 0 24 0 0 0 0 0 0 0 594,760 0 0 599,578 0 0 508,250 594,784 599,578 508,250 9.0 9.0 8.0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-69 Pima County FY2010/2011 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 DESIGN & CONSTRUCTION Function Procure design, construction, and related services for all County departments. Consult with Public Works departments and Facilities Management regarding solicitations, project management, and contracts administration. Description of Services Procure construction, architectural, engineering, and related services for the Public Works, Facilities Management, Wastewater Reclamation, Transportation, Environmental Quality, Development Services, and Natural Resources, Parks and Recreation departments and the Regional Flood Control District. Identify salient issues and unique characteristics associated with each alternative project delivery methods (APDM) project. In conjunction with the County Attorney, research, develop, or tailor correspondingly appropriate solicitation and contract language for both consulting and construction contracts. Manage the procurement and evaluation process, draft award documents, and manage the contract signature process, while ensuring consistency with law and policy. Process all change orders and amendments for construction, architectural, engineering, and related contracts. Craft appropriate documents. Assign and manage the appropriate approval/signature process. Program Goals and Objectives - Maintain service to client departments . Limit the number of requisitions greater than 90 days old at an average of no more than three per week - Revise and update procedures Program Performance Measures Average number of requisitions more than 90 days old per week Procedures updated/improved Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated n/a n/a 3 2 2 2 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 538,416 12,913 506,020 21,883 509,806 15,397 551,329 527,903 525,203 365 0 3,000 365 0 3,000 0 0 0 0 0 550,964 0 0 527,903 0 0 522,203 551,329 527,903 525,203 8.0 7.0 7.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-70 Pima County FY2010/2011 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 MATERIALS & SERVICES Function Provide tactical and strategic guidance to all County departments regarding centralized procurement and decentralized purchasing on a wide variety of materials and complex services, with the exception of Design and Construction Services. Act as the central interpretive authority regarding Procurement policy, code, procedure, and practice. Description of Services Establish and maintain purchase agreements for all County departments utilizing specifications provided by the requesting department(s) and procurement processes prescribed by the Pima County Procurement Code and Board of Supervisors Procurement Policies. Procure all materials and services required by the County with the exception of construction related requirements that are procured by the Design and Construction Division. Implement practice and competency improvements and continuous improvement processes to offset the increasing number of purchase requisitions and improve current performance. Provide to all County departments formal training, guidance, and support regarding their procurement related responsibilities. Develop specifications which significantly impact costs and supplier performance and comply with procurement related law, policy, and procedures. Perform periodic audits of operating department procurement and purchasing activities and provide guidance regarding desirable corrective actions to department directors, heads, and elected officials. Develop procurement procedures and make recommendations to the County Administrator regarding procurement related processes and Administrative Procedures. Program Goals and Objectives - Maintain service to client departments . Limit the number of requisitions greater than 90 days old at an average of no more than 2 per week - Continue to receive the Outstanding Agency Accreditation Achievement Award from the National Institute of Governmental Purchasing - Continue to receive the Achievement of Excellence in Procurement Award from the National Purchasing Institute Program Performance Measures Average requisitions more than 90 days old per week Outstanding Agency Accreditation Achievement Award received Achievement of Excellence in Procurement Award received Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 2 yes 2.2 yes 2 yes yes yes yes FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 821,338 21,547 0 825,652 33,854 0 829,369 19,578 7,500 842,885 859,506 856,447 642 0 0 642 0 0 0 0 0 0 0 842,243 0 0 859,506 0 0 856,447 842,885 859,506 856,447 11.5 11.8 11.8 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-71 Pima County FY2010/2011 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 VENDOR RELATIONS & M/W/SBE PROGRAM Function Manage Pima County Vendor Relations, Minority/Women and Small Business Enterprise (MWBE/SBE), and Living Wage Compliance programs as mandated by Pima County Ordinances 1997-44 and 2002-1. Ensure compliance with the Living Wage Ordinance through assistance, review, and monitoring of eligible Pima County contracts. Assist Pima County departments with MWBE/SBE compliance in design and construction projects and in the procurement of goods and services. Track dollars spent on and procurement opportunities offered in County MWBE/SBE efforts. Description of Services MWBE/SBE Program: Provide MWBE/SBEs with assistance in conducting business with Pima County, including notification of procurement opportunities, bid preparation, training, bonding, and insurance information. Review all County construction projects for MWBE/SBE participation. Set individual project goals. Attend pre-bid and pre-construction meetings to facilitate MWBE/SBE utilization and reporting on eligible projects. Evaluate MWBE/SBE participation in professional service and architectural and engineering (A & E) contract proposals and assign points in the evaluation process. Maintain a list of certified MWBE/SBE businesses. Assist MWBE/SBE vendors in certification efforts with the city of Tucson, Arizona Department of Transportation, and the city of Phoenix. Conduct training seminars and community outreach events for current and prospective County vendors. Sponsor, attend, and participate in trade shows, committees, and training events open to the entire business community to increase Pima County business participation. Living Wage Program: Provide for compliance with the adopted Living Wage Ordinance No. 2002-1 which mandates a living wage requirement for inclusion in County contracts for specific services utilized by Pima County Government. Provide for the review and monitoring of eligible contracts under covered services with Pima County. Vendor Relations: Maintain and update the Pima County Vendor Registration Database, which provides current vendor information to assist in procurement opportunities to all departments in Pima County. Provide education and vendor assistance through collaborative outreach events with state and local agencies. Conduct training and/or seminars to educate vendors regarding the process of how to do business with Pima County. Living Wage and MWBE/SBE Compliance: Review all County projects with MWBE/SBE participation goals, and track prime contractor performance, payments, and program compliance as outlined in Ordinance 1997-44. Monitor payment and MWBE/SBE utilization of A & E and professional services contracts for contractor performance evaluations. Ensure program compliance through on-site visit compliance investigations and through contract payment review and verification. Program Goals and Objectives - Increase MWBE/SBE local vendors in database - Maintain MWBE/SBE vendor training programs provided - Review projects for MWBE/SBE goals - Review projects for MWBE/SBE compliance - Increase certified MWBE/SBE vendors - Review Living Wage contracts - Continue on-site Living Wage compliance visits - Increase County vendors in database Program Performance Measures Minority-owned vendors in database Woman-owned vendors in database MWBE/SBE vendor training programs provided Projects reviewed for MWBE/SBE goals Projects reviewed for MWBE/SBE compliance Pima County sponsored MWBE/SBE outreach activities Certified MBWE/SBE vendors Living Wage contracts reviewed On-site Living Wage compliance visits County vendors in database Program Expenditures by Object FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 369 667 12 33 26 8 400 700 12 40 30 8 450 750 12 40 30 8 230 29 29 5,800 250 29 29 6,200 300 29 29 6,500 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 218,615 7,615 219,679 15,861 224,276 9,975 Total Program Expenditures 226,230 235,540 234,251 10-72 Pima County FY2010/2011 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 VENDOR RELATIONS & M/W/SBE PROGRAM Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total 4,614 6,000 0 4,614 6,000 0 0 0 0 0 0 221,616 0 0 229,540 0 0 234,251 226,230 235,540 234,251 4.0 4.0 4.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-73 This page intentionally left blank. 10-74 Pima County FY 2010/2011 Adopted Budget Recorder Expenditures: 4,712,971 Function Statement: Ensure prompt and efficient imaging and indexing of documents presented for public recording. Provide for the expeditious retrieval and reproduction of documents previously recorded. Maintain voter registration rolls. Conduct early voting activity and other election related activities. Mandates: ARS Title 11: Counties; Title 16: Elections and Electors; Title 19: Initiative, Referendum and Recall; Title 39: Public Records, Printing and Notices; and Title 48: Special Taxing Districts FTEs Revenues: 61.8 Expenditures by Program Administration 8.69% Voter Registration 48.03% Information Services 27.91% Recorder Division 15.37% Sources of All Funding Fund Balance Decrease 8.94% General Fund Support 24.43% Department Revenue 66.63% 10-75 3,140,325 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: RECORDER Expenditures by Program ADMINISTRATION FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 421,888 383,864 409,655 1,370,615 1,361,559 1,315,285 897,925 845,494 724,603 VOTER REGISTRATION 2,423,400 1,608,154 2,263,428 Total Expenditures 5,113,828 4,199,071 4,712,971 INFORMATION SERVICES RECORDER DIVISION Funding by Source Revenues INFORMATION SERVICES 889,056 796,375 896,600 1,938,710 1,905,000 1,952,575 202,123 699,360 291,150 Total Revenues Net Operating Transfers In/(Out) 3,029,889 0 3,400,735 0 3,140,325 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 481,559 1,602,380 0 565,184 233,152 0 421,325 1,151,321 Total Program Funding 5,113,828 4,199,071 4,712,971 Staffing (FTEs) by Program ADMINISTRATION 4.0 4.0 4.0 INFORMATION SERVICES 10.0 10.5 10.5 RECORDER DIVISION 21.0 17.0 16.8 VOTER REGISTRATION 32.0 18.8 30.5 Total Staffing (FTEs) 67.0 50.3 61.8 RECORDER DIVISION VOTER REGISTRATION 10-76 Pima County FY2010/2011 Adopted Budget Program Summary Department: RECORDER Program: 1000 ADMINISTRATION Function Provide management oversight, budget, and personnel services to all programs in the Pima County Recorder's office. Description of Services Ensure compliance with statutory mandates. Set the policies for the department and implement those policies. Hire, supervise, monitor, and evaluate personnel. Plan the activities of the department. Budget and monitor the use of public funds. Purchase adequate resources, equipment, and supplies for the department. Program Goals and Objectives - Ensure statutory mandates, in both the Voter Registration and Document Recording divisions of the department, are met at all times - Ensure public funds allocated are expended in compliance with County policy and state law - Procure adequate equipment, supplies, and resources to enable the employees of the department to perform their functions Program Performance Measures Statutory mandates under Title 16 of the Arizona Revised Statutes met Statutory mandates under Title 11 of the Arizona Revised Statutes met All supplies and materials purchased so that there is no downtime due to a shortage Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% FY2008/2009 Actual Total Program Funding Program Staffing (FTEs) FY2009/2010 Adopted FY2010/2011 Adopted 417,780 4,108 375,864 8,000 402,205 7,450 421,888 383,864 409,655 0 0 0 0 0 421,888 0 0 383,864 0 0 409,655 421,888 383,864 409,655 4.0 4.0 4.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2010/2011 Planned FY2008/2009 Actual 10-77 Pima County FY2010/2011 Adopted Budget Program Summary Department: RECORDER Program: 1000 INFORMATION SERVICES Function Modernize and keep the document storage and retrieval systems current with technology. Maintain optimum uptime on the online system and the voter registration system. Description of Services Update and maintain the document storage and retrieval systems pursuant to ARS 11-475.01. Keep the local area network operating with no unscheduled downtime. Make annual changes to programming for voter registration to comply with changes in statutes and variations in election requirements for jurisdictions affected. Perform annual changes to recording and voter registration software required by manufacturer's modifications and updates. Modify existing recording system to upgrade programming language and database system to allow for digitization of all documents recorded in Pima County. Provide for system security including off site backup of all data and prevention of unauthorized access to records and confidential information. Program Goals and Objectives - Keep local area network operating with no unscheduled downtime - Make annual changes to programming for voter registration to comply with changes in statutes and variations in election requirements for jurisdictions affected - Perform annual changes to recording and voter registration software required by manufacturer's modifications and updates - Complete modification of database and computer programming language modernization project to allow for full electronic retrieval of all documents recorded in Pima County by 2012 Program Performance Measures Computer system uptime Voter registration program modified as required by statute or jurisdiction prior to next election Computer programs upgraded within 1 year after release of new version Computer system maintained and upgraded for most efficient operations possible Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 99% 100% 100% 100% 100% 100% 75% 95% 100% 95% 95% 100% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 501,321 832,230 37,064 596,309 707,500 57,750 683,160 527,125 105,000 1,370,615 1,361,559 1,315,285 835,311 750,875 855,250 53,745 45,500 41,350 889,056 796,375 896,600 0 0 0 0 481,559 0 0 565,184 0 0 418,685 0 1,370,615 1,361,559 1,315,285 10.0 10.5 10.5 Revenues CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-78 Pima County FY2010/2011 Adopted Budget Program Summary Department: RECORDER Program: 1000 RECORDER DIVISION Function Provide quality service to the public by ensuring prompt and efficient recording and filing of documents presented for public record and expeditious retrieval and reproduction of documents in accordance with statutory requirements. Description of Services Receive, record, index, maintain, and permanently preserve all instruments presented for recording as a public document as mandated by ARS Title 11. Maintain a public access area for all recorded documents to allow convenient public inspection of all documents. Program Goals and Objectives - Enter all information for recording each document with attention to accuracy, then check each entry by another operator, perform a third check, electronically image, and return through the mail room - Record all documents presented on the day of receipt (statutory requirement) with the second checking completed no later than the next business day after receipt - Complete cashiering close out daily with no overage/shortage - Process all documents completely through the mailroom and return within 10 work days - Assist members of public visiting public access area within an average of 5 minutes Program Performance Measures Documents recorded day of receipt Documents reviewed for accuracy (2nd check) Accuracy rate for recorded documents Pages microfilmed and digitized Documents returned by mail/private courier Days to process document and return to originator Customers served within 5 minutes Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% 930,020 100% 6 100% 100% 100% 100% 922,040 100% 5 100% FY2008/2009 Actual FY2010/2011 Planned 100% 100% 100% 1,050,000 100% 5 100% FY2009/2010 Adopted FY2010/2011 Adopted 652,352 243,968 1,605 649,074 196,420 0 567,553 157,050 0 897,925 845,494 724,603 1,765,342 1,745,000 1,770,250 173,368 160,000 182,325 1,938,710 1,905,000 1,952,575 0 0 0 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (1,040,785) 0 0 (1,059,506) 0 0 (1,227,972) 897,925 845,494 724,603 21.0 17.0 16.8 10-79 Pima County FY2010/2011 Adopted Budget Program Summary Department: RECORDER Program: 1000 VOTER REGISTRATION Function Provide quality service to the public by promptly registering or making changes to voter files and maintaining voter files in an orderly and efficient manner. Conduct early voting in an orderly and efficient manner while providing quality service. Verify signatures on petitions for recall, initiative, referendum, annexations, or challenged candidates for office. Description of Services Protect the rights of all eligible voters by conducting early voting in compliance with state and federal law and preserving all voted ballots for tabulation by the Division of Elections. Maintain voter registration rolls as mandated in accordance with ARS Title 16 in an efficient and cost effective manner for Pima County and all taxing districts within Pima County (schools, fire districts, water districts, cities, and towns). Program Goals and Objectives - Enter information from voter registration affidavits into the voter registration computer system correctly and digitize affidavits - File original affidavits correctly as mandated by state law - Mail voter registration cards, generated by information entered, within 30 days (ARS Title 16-163) - Issue and mail early ballots within 48 hours after request (ARS Title 16-542) - Accurately issue early ballots by U.S. mail and at remote voting sites - Issue early ballots and receive voted ballots, validate each, and turn over to Pima County Elections Division for tabulation within mandated time allowed (ARS Title 16) Program Performance Measures Voter registration affidavits processed Ballots issued, mailed, and validated within statutory requirements Political parties satisfied with service FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 197,931 100% 134,100 100% 185,000 100% 100% 100% 100% Program Expenditures by Object FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 943,099 1,476,344 3,957 693,714 914,440 0 1,001,414 1,262,014 0 2,423,400 1,608,154 2,263,428 CHARGES FOR SERVICES 202,123 515,000 103,790 Operating Revenue Sub-Total Total Program Expenditures Program Funding by Source FY2009/2010 Adopted FY2010/2011 Adopted Revenues 202,123 515,000 103,790 INTERGOVERNMENTAL 0 184,360 184,360 INTEREST 0 0 3,000 Special Programs Revenue Sub-Total 0 184,360 187,360 Net Operating Transfers In/(Out) 0 0 0 0 0 2,221,277 0 0 908,794 0 2,640 1,969,638 2,423,400 1,608,154 2,263,428 32.0 18.8 30.5 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-80 Pima County FY 2010/2011 Adopted Budget Treasurer Expenditures: 3,055,238 Function Statement: Serve as Treasurer for Pima County and its political subdivisions. Act as custodian of public funds and ex officio tax collector. Duties include custody, collection, disbursement, and investment of public funds and the collection and distribution of property taxes. Mandates: ARS Title 11: Counties; Title 35: Public Finances; and Title 42: Taxation FTEs Revenues: 38.6 Expenditures by Program Treasurer Operations 100% Sources of All Funding Department Revenue 3.52% Fund Balance Decrease 16.50% General Fund Support 79.98% 10-81 107,650 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: TREASURER Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted TREASURER OPERATIONS 2,283,382 3,010,251 3,055,238 Total Expenditures 2,283,382 3,010,251 3,055,238 TREASURER OPERATIONS 100,256 97,650 107,650 Total Revenues Net Operating Transfers In/(Out) 100,256 0 97,650 0 107,650 0 Funding by Source Revenues Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (5,248) 2,188,374 0 459,000 2,453,601 0 504,047 2,443,541 Total Program Funding 2,283,382 3,010,251 3,055,238 40.0 40.0 38.6 40.0 40.0 38.6 Staffing (FTEs) by Program TREASURER OPERATIONS Total Staffing (FTEs) 10-82 Pima County FY2010/2011 Adopted Budget Program Summary Department: TREASURER Program: 1000 TREASURER OPERATIONS Function Serve as the custodian of public monies and as ex officio tax collector as mandated by Arizona Revised Statutes. Description of Services Account for the collection, custody, and disbursement of public revenue and report the same to the Board of Supervisors. Collect and distribute taxes. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Program Goals and Objectives - Process tax payments within three days of receipt - Meet or exceed established investment benchmarks - Develop and implement an integrated information system to provide on-line banking and tax collection services to Pima County departments, political subdivisions, other agencies, and individuals Program Performance Measures Days not compliant with 3 day tax payment processing Months meeting or exceeding investment benchmarks Percent completed of tax collection system FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 12 10 10 10 50% 11 65% 12 95% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,816,485 381,407 85,490 2,054,974 571,977 383,300 1,990,960 781,253 283,025 2,283,382 3,010,251 3,055,238 CHARGES FOR SERVICES 162 150 150 MISCELLANEOUS 284 0 0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 446 150 150 47,645 45,000 50,000 7,675 2,500 7,500 44,490 50,000 50,000 99,810 97,500 107,500 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (5,248) 2,188,374 0 459,000 2,453,601 0 504,047 2,443,541 2,283,382 3,010,251 3,055,238 40.0 40.0 38.6 10-83 This page intentionally left blank. 10-84 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN ADMINISTRATION TOTAL COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 530,760 530,760 530,760 530,760 349,278 145,000 555,000 1,370,498 288,552 430,622 349,278 145,000 555,000 1,370,498 17,880,390 1,147,012 4,547,183 244,000 664,000 692,000 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV ADMINISTRATION COMMUNITY SERVICES EMERGENCY FOOD & CLOTHING GENERAL SERVICES HOUSING NEIGHBORHOOD REINVESTMENT RURAL DEVELOPMENT SENIOR SUPPORT SUPPORT SERVICES, SHELTER & DOMESTIC VIOLENCE YOUTH, YOUNG ADULT & FAMILY SUPPORT 17,591,838 716,390 4,547,183 244,000 664,000 692,000 TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 4,738,950 22,855,411 27,594,361 182,223 4,585,005 211,914 618,447 5,183,975 15,512,884 1,251,085 5,366,198 20,097,889 1,462,999 618,447 5,597,589 21,947,944 27,545,533 3,568,423 21,226,707 10,013,508 3,568,423 21,226,707 10,013,508 34,808,638 34,808,638 1,359,496 1,359,496 1,359,496 1,359,496 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP VOCATIONAL AND ACADEMIC INSTRUCTION VOCATIONAL/REMEDIAL EDUCATION TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES SUPPORT SERVICES TOTAL COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM TOTAL ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX LANDSCAPE MANAGEMENT RECREATION TOTAL KINO SPORTS COMPLEX 279,830 1,247,371 279,830 1,247,371 1,527,201 1,527,201 383,898 693,241 504,567 1,674,400 2,552,300 383,898 693,241 504,567 1,674,400 2,552,300 4,226,700 5,808,406 1,184,312 838,591 300,000 1,813,484 211,775 1,184,312 838,591 300,000 1,813,484 211,775 4,348,162 4,348,162 89,546,351 103,522,557 SCHOOL SUPERINTENDENT ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT PIMA SPECIAL PROGRAMS TOTAL SCHOOL SUPERINTENDENT 1,581,706 STADIUM DISTRICT ADMINISTRATION BUILDINGS/FACILITIES EVENTS GROUNDS MAINTENANCE KINO ECOSYSTEM RESTORATION PROJECT TOTAL STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 13,976,206 11-1 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues 17,592,038 10,000 4,547,183 104,840 17,592,038 10,000 4,547,183 22,149,221 22,254,061 5,183,975 15,229,566 1,251,085 5,183,975 15,229,566 1,251,085 21,664,626 21,664,626 28,674,891 1,348,780 28,674,891 1,348,780 30,023,671 30,023,671 1,039,438 1,039,438 1,039,438 1,039,438 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV GENERAL SERVICES HOUSING NEIGHBORHOOD REINVESTMENT RURAL DEVELOPMENT 104,840 TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 104,840 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP VOCATIONAL AND ACADEMIC INSTRUCTION TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES TOTAL COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM TOTAL ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX RECREATION TOTAL KINO SPORTS COMPLEX 165,570 165,570 165,570 165,570 300,000 73,578 1,674,400 2,552,300 300,000 73,578 1,674,400 2,552,300 4,226,700 4,600,278 1,487,441 5,100 300,000 3,600 1,487,441 5,100 300,000 3,600 1,796,141 1,796,141 80,899,797 81,543,785 SCHOOL SUPERINTENDENT ADMINISTRATION EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT PIMA SPECIAL PROGRAMS TOTAL SCHOOL SUPERINTENDENT 373,578 STADIUM DISTRICT ADMINISTRATION BUILDINGS/FACILITIES EVENTS GROUNDS MAINTENANCE TOTAL STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 643,988 11-2 Pima County FY 2010/2011 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN ADMINISTRATION 4.0 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 4.0 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV ADMINISTRATION GENERAL SERVICES HOUSING NEIGHBORHOOD REINVESTMENT RURAL DEVELOPMENT 2.6 1.5 14.5 6.4 5.4 VATION TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 30.4 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP VOCATIONAL AND ACADEMIC INSTRUCTION VOCATIONAL/REMEDIAL EDUCATION 15.2 112.1 20.2 8.0 TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING 155.5 COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES SUPPORT SERVICES 5.5 356.0 26.0 TOTAL COUNTY FREE LIBRARY 387.5 ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM 3.1 TOTAL ECONOMIC DEVELOPMENT & TOURISM 3.1 KINO SPORTS COMPLEX LANDSCAPE MANAGEMENT RECREATION 4.4 14.6 TOTAL KINO SPORTS COMPLEX 19.0 SCHOOL SUPERINTENDENT ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES 6.0 5.5 3.0 TOTAL SCHOOL SUPERINTENDENT 14.5 STADIUM DISTRICT ADMINISTRATION BUILDINGS/FACILITIES GROUNDS MAINTENANCE KINO ECOSYSTEM RESTORATION PROJECT 7.4 1.0 19.7 3.1 TOTAL STADIUM DISTRICT 31.2 645.2 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 11-3 This page intentionally left blank. 11-4 Pima County FY 2010/2011 Adopted Budget Community & Economic Development Admin Expenditures: 530,760 Function Statement: To enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department provides support to the Community Development & Neighborhood Conservation, Community Services-Employment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Mandates: None FTEs Revenues: 4.0 Expenditures by Program Community & Economic Development Admin 100% Sources of All Funding General Fund Support 100% 11-5 0 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: COMMUNITY & ECONOMIC DEVELOPMENT ADMIN Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted ADMINISTRATION 579,643 665,886 530,760 Total Expenditures 579,643 665,886 530,760 0 0 0 579,643 0 0 0 665,886 0 0 0 530,760 579,643 665,886 530,760 7.0 6.6 4.0 7.0 6.6 4.0 Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program ADMINISTRATION Total Staffing (FTEs) 11-6 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY & ECONOMIC DEVELOPMENT ADMIN Program: ADMINISTRATION 1000 Function Provide administrative direction and support services to six departments whose mission is to enhance the economic and cultural well being of all constituents in Pima County, including improving the status of economically disadvantaged constituents. Description of Services Provide policy direction and administrative oversight and support for six departments which offer the following services: public library; workforce training; neighborhood, community, and economic development; low income housing, emergency rent, and utility assistance; sports recreation; academic and vocational education; leased property contract administration and marketing. Program Goals and Objectives - Increase department operating efficiencies - Increase level of Employee Combined Appeal Program (ECAP) funding - Obtain additional federal stimulus funding - Establish annual service goals in each department/program for the next five years Program Performance Measures Procedures reviewed to increase efficiency ECAP contributions increased New federal stimulus revenue obtained Department service goals established Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding FY2008/2009 Actual FY2009/2010 Estimated yes yes yes yes yes yes yes yes FY2008/2009 Actual FY2010/2011 Planned yes yes yes yes FY2009/2010 Adopted FY2010/2011 Adopted 367,352 205,957 6,334 450,155 212,131 3,600 332,632 194,528 3,600 579,643 665,886 530,760 0 0 0 579,643 0 0 0 665,886 0 0 0 530,760 579,643 665,886 530,760 7.0 6.6 4.0 Program Staffing (FTEs) 11-7 This page intentionally left blank. 11-8 Pima County FY 2010/2011 Adopted Budget Community Development & Neighborhood Conservation Expenditures: 27,594,361 FTEs Revenues: 22,254,061 30.4 Function Statement: Enhance the economic welfare of inhabitants of Pima County by: promoting an improved human service delivery system; supporting regional planning and cooperative arrangements to address priority issues; promoting intergovernmental and community collaboration; addressing critical human and community needs; and, promoting infrastructure, economic, and social services development in low and moderate income communities. Mandates: None Expenditures by Program Support/Shelter 2.41% Senior Support 0.88% Youth/Family 2.51% Administration 1.27% Community Services 0.53% Food/Clothing 2.01% General Services 4.97% Rural Development 16.48% Neighborhood Reinvestment 4.16% Housing 64.78% Sources of All Funding Fund Balance Decrease 4.05% General Fund Support 16.54% Department Revenue 79.41% 11-9 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Expenditures by Program ADMINISTRATION FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 291,163 359,252 COMMUNITY SERVICES 149,298 134,517 145,000 EMERGENCY FOOD & CLOTHING 562,957 496,706 555,000 GENERAL SERVICES 1,520,776 1,655,340 1,370,498 HOUSING 1,859,035 12,127,409 17,880,390 429,246 1,879,630 1,147,012 3,550,558 4,045,580 4,547,183 SENIOR SUPPORT 284,709 243,632 244,000 SUPPORT SERVICES, SHELTER & DOMESTIC VIO 724,192 654,504 664,000 YOUTH, YOUNG ADULT & FAMILY SUPPORT 852,585 768,693 692,000 10,224,519 22,365,263 27,594,361 NEIGHBORHOOD REINVESTMENT RURAL DEVELOPMENT Total Expenditures 349,278 Funding by Source Revenues GENERAL SERVICES HOUSING 114,840 104,840 104,840 1,583,668 11,815,607 17,592,038 NEIGHBORHOOD REINVESTMENT 33,220 10,000 10,000 RURAL DEVELOPMENT 3,555,957 4,045,580 4,547,183 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 5,287,685 (167,000) 0 131,152 4,972,682 15,976,027 0 0 1,439,800 4,949,436 22,254,061 (429,630) 0 1,135,820 4,634,110 10,224,519 22,365,263 27,594,361 2.6 Total Program Funding Staffing (FTEs) by Program ADMINISTRATION 2.0 2.1 GENERAL SERVICES 2.6 2.3 1.5 HOUSING 6.5 5.7 14.5 NEIGHBORHOOD REINVESTMENT 6.2 6.3 6.4 RURAL DEVELOPMENT 9.2 9.2 5.4 26.5 25.6 30.4 Total Staffing (FTEs) 11-10 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: ADMINISTRATION 1000 Function Provide administrative oversight for all programs including general fund, bond fund, and federal and state grants. Serve as departmental liaison to several local and regional committees to establish policies and develop planned delivery of regional services. Description of Services Provide administrative oversight to the department which includes grants, general fund, and bond funded programs. Manage personnel, programmatic reporting, contract compliance, and community planning. Prepare regular reports to the County Administrator and the Board of Supervisors. Responsible for the appropriate staffing of County appointed Commissions and Committees relating to this department. Program Goals and Objectives - Increase public access to programs and services through improved communication and open processes - Develop policies to enhance citizen participation and outreach - Maximize programmatic effectiveness and efficiencies through improved interdepartmental communication - Provide local and regional leadership in analyses of needs, program planning, and capacity development Program Performance Measures Strategies implemented to promote awareness of community resources Reports developed to demonstrate community benefits for identified programs Leadership provided on local and national committees which address legislative and programmatic issues impacting the County Capacity building training sessions provided for community organizations Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 3 3 3 4 2 2 2 2 3 10 14 14 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 208,067 83,096 0 219,736 137,716 1,800 234,674 114,604 0 291,163 359,252 349,278 (2,304) 0 0 293,467 0 0 0 359,252 0 0 0 349,278 291,163 359,252 349,278 2.0 2.1 2.6 11-11 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: COMMUNITY SERVICES 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential community related services to identified groups. Description of Services Work with community agencies to identify program gaps. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority community needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Deliver essential community services in low income and rural areas - Provide services to vulnerable populations Program Performance Measures Community support grants made Clients served Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2008/2009 Actual FY2009/2010 Estimated 7 10,186 7 12,000 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 7 12,000 FY2010/2011 Adopted 149,298 134,517 145,000 149,298 134,517 145,000 0 0 0 149,298 0 0 0 134,517 0 0 0 145,000 149,298 134,517 145,000 0.0 0.0 0.0 11-12 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: EMERGENCY FOOD & CLOTHING 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential food and clothing services to identified groups. Description of Services Work with community agencies to identify program gaps. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority community needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Deliver essential food and clothing services which benefit Pima County residents - Provide services to vulnerable populations Program Performance Measures Emergency food and clothing grants made Clients served Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2008/2009 Actual FY2009/2010 Estimated 8 25,041 7 25,000 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 9 30,300 FY2010/2011 Adopted 562,957 496,706 555,000 562,957 496,706 555,000 0 0 0 562,957 0 0 0 496,706 0 0 0 555,000 562,957 496,706 555,000 0.0 0.0 0.0 11-13 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: GENERAL SERVICES 1000 Function Administer County General Funds to nonprofit agencies and other organizations that have completed an application process and were determined to be qualified to deliver important services to identified groups. Description of Services Work with the County Administrator's Office to determine broad-range services that are of benefit to the residents of Pima County. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Deliver identified general services which benefit Pima County residents - Provide services to vulnerable populations FY2010/2011 Planned Program Performance Measures FY2008/2009 Actual FY2009/2010 Estimated General service grants made Clients served 18 18,130 20 18,500 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 93,453 1,427,323 0 160,939 1,492,601 1,800 102,443 1,268,055 0 1,520,776 1,655,340 1,370,498 Total Program Expenditures Program Funding by Source 23 16,700 FY2010/2011 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10,000 0 0 104,840 104,840 104,840 114,840 104,840 104,840 0 0 0 1,405,936 0 0 0 1,550,500 0 0 0 1,265,658 1,520,776 1,655,340 1,370,498 2.6 2.3 1.5 11-14 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: HOUSING 1000 Function Provide leadership and support to Pima County residents in addressing critical needs, sustainability, stabilization, and preservation of affordable housing. Expand home ownership opportunities and provide access to affordable housing for low and middle income residents with new and existing initiatives that will ensure long term affordability of housing units. Description of Services Assist low income residents with down payment assistance and repair of owner occupied homes. Provide subsidy for the development of rental housing for low income residents. Participate with other jurisdictions, nonprofit, and for-profit organizations within Pima County to develop effective strategies, secure funding, and implement housing programs serving low income residents. Manage housing programs including the Home Investments Partnership (HOME), New Hope, Housing Opportunities for Persons with AIDS (HOPWA), Supportive Housing Program (SHP), general obligation bond funds for the Affordable Housing Program, and the Housing Trust Fund. Support the Don't Borrow Trouble Pima County Coalition in combating predatory lending through education, assessment, and referral for residents experiencing credit problems. Develop planning documents to guide the department’s activities. Program Goals and Objectives - Provide staff support to the Pima County Housing Commission to ensure affordable housing strategies and goals for all housing related programs approved by the Board of Supervisors are implemented - Increase home ownership opportunities for low income residents of Pima County - Reduce substandard housing in unincorporated areas of Pima County - Ensure that services to homeless and special needs populations are maintained - Preserve, rehabilitate, and develop affordable rentals and owner occupied homes to meet green sustainability standards - Continue to respond to the foreclosure/default crisis affecting Pima County homeowners by maintaining effective partnerships and collaborations with the private and nonprofit sectors to address key issues that impede housing opportunities for residents - Develop effective community strategies to correct inequities in housing - Develop essential reports to the Board of Supervisors, County Administrator, and fund providers including the Housing and Urban Development (HUD) Consolidated/Annual Plan and the Consolidated Annual Performance and Evaluation Report (CAPER) - Develop reliable, professional reports that provide an analysis of community needs, emerging needs, and barriers to services for affordable housing and quality of life issues for urban and rural residents Financial Highlights and Significant Issues In January 2010 the federal government Housing and Urban Development department awarded Pima County $22,165,000 for neighborhood stabilization under the American Recovery and Reinvestment Act of 2009. The award will be spent over a number of fiscal years. Accordingly the Housing program has budgeted $11.6 million in fiscal year 2010/11. Program Performance Measures New housing development projects approved New home buyers receiving down payment assistance Rental units produced Aquisition/rehabilition of homes completed Community and partnership forums/meetings held New housing construction units produced Homeless/special needs residents helped Foreclosure prevention outreach/referrals Essential reports created and distributed FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 5 121 1 145 1 120 61 11 78 14 8 2,610 yes 75 15 85 15 11 2,800 yes 130 20 90 20 6 3,100 yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 417,064 1,441,971 0 390,323 11,731,986 5,100 1,106,871 16,020,408 753,111 1,859,035 12,127,409 17,880,390 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTEREST 725 200 200 0 1,000,000 1,000,000 725 1,000,200 1,000,200 MISCELLANEOUS Special Programs Revenue Sub-Total 11-15 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: HOUSING INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 1,520,309 1000 10,718,898 16,491,934 62,634 96,509 99,904 1,582,943 10,815,407 16,591,838 0 0 5,075 270,292 0 0 (200) 312,002 0 0 (200) 288,552 1,859,035 12,127,409 17,880,390 6.5 5.7 14.5 11-16 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: NEIGHBORHOOD REINVESTMENT 1000 Function Provide stability and revitalize stressed communities pursuant to 1997 and 2004 Neighborhood Reinvestment Bond Ordinances. Promote the funding of small capital improvement projects selected through a community consensus process. Develop community leaders, identify emerging needs, and strengthen community decision making. Description of Services Work with neighborhood residents to identify and implement desired infrastructure and public facilities improvement projects that will improve the quality of life in their communities. Implement strategies for stabilizing communities through the support of community based initiatives by partner agencies, organizations, churches, and other jurisdictions. Identify service gaps in communities and work with residents to prioritize needs for programs and services. Program Goals and Objectives - Empower neighborhood groups and residents to accomplish community goals through outreach programs - Target stressed communities which do not have active neighborhood associations to help achieve neighborhood project goals - Assist community leaders in development of functional neighborhood project proposals - Work with new neighborhood groups to evaluate community goals and strategies Program Performance Measures Community outreach events held Projects approved/funded Projects completed Proposals developed Evaluations completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 42 16 15 13 12 35 11 15 12 14 FY2008/2009 Actual FY2010/2011 Planned 35 5 9 4 10 FY2009/2010 Adopted FY2010/2011 Adopted 385,716 43,530 0 375,435 1,500,595 3,600 378,983 768,029 0 429,246 1,879,630 1,147,012 33,220 10,000 10,000 33,220 10,000 10,000 Revenues INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (167,000) 0 133,780 429,246 0 0 1,440,000 429,630 (429,630) 0 1,136,020 430,622 429,246 1,879,630 1,147,012 6.2 6.3 6.4 11-17 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: RURAL DEVELOPMENT 1000 Function Promote development of infrastructure and neighborhood facilities; improve critical service delivery to youth, seniors, and those in need; and promote cultural and recreational services in low and moderate income communities, including neighborhoods within South Tucson, Marana, and unincorporated Pima County. Description of Services Provide grants to local governments and nonprofit community based agencies for neighborhood revitalization and infrastructure improvements in low and moderate income communities outside the city of Tucson. Provide grants to local governments and nonprofit community agencies to increase or improve services, or to add specified new services, especially in economically disadvantaged and rural communities. Supply technical assistance and grants to local governments and nonprofit community agencies for community development planning and resource development. Determine contract compliance and ability to meet funding objectives. Provide housing rehabilitation services in low income communities outside the city of Tucson. Program Goals and Objectives - Provide needed social services in low income rural areas - Provide community facilities in low income rural areas - Provide infrastructure improvements in low income rural areas - Rehabilitate houses for eligible elderly/disabled/low income clients - Promote economic development initiatives in low income rural areas Program Performance Measures Public facilities improved Infrastructure projects funded Houses rehabilitated Public services provided Economic development initiatives funded FY2008/2009 Actual FY2009/2010 Estimated 10 5 242 13 n/a 11 5 275 15 n/a FY2010/2011 Planned 11 5 300 15 1 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 394,013 3,033,149 123,396 553,435 3,486,745 5,400 376,277 4,165,905 5,001 3,550,558 4,045,580 4,547,183 3,553,493 4,045,580 4,547,183 2,464 0 0 3,555,957 4,045,580 4,547,183 0 0 0 0 0 0 0 0 3,550,558 4,045,580 4,547,183 9.2 9.2 5.4 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 2,304 0 (7,703) 0 11-18 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: SENIOR SUPPORT 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential senior services to identified groups. Description of Services Work with community agencies to identify program gaps. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer senior contracts which meet priority needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Deliver essential senior services in low income and rural areas - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures FY2008/2009 Actual FY2009/2010 Estimated Senior service grants made Clients served 12 6,361 11 7,400 Program Expenditures by Object FY2008/2009 Actual SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2009/2010 Adopted FY2010/2011 Planned 10 8,000 FY2010/2011 Adopted 284,709 243,632 244,000 284,709 243,632 244,000 0 0 0 284,709 0 0 0 243,632 0 0 0 244,000 284,709 243,632 244,000 0.0 0.0 0.0 11-19 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 1000 Program: SUPPORT SERVICES, SHELTER & DOMESTIC VIOLENCE Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential shelter, support, and domestic violence services to identified groups. Description of Services Work with community agencies to identify program gaps. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority needs and deliver specific services. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. Program Goals and Objectives - Deliver essential shelter, support, and domestic violence services in low income and rural areas - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Shelter/support/domestic violence grants made Clients served Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2008/2009 Actual FY2009/2010 Estimated 19 5,981 19 6,500 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 19 7,000 FY2010/2011 Adopted 724,192 654,504 664,000 724,192 654,504 664,000 0 0 0 724,192 0 0 0 654,504 0 0 0 664,000 724,192 654,504 664,000 0.0 0.0 0.0 11-20 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: YOUTH, YOUNG ADULT & FAMILY SUPPORT 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential youth and family services to identified groups. Description of Services Work with community agencies to identify program gaps. Provide support to a Board of Supervisors appointed citizens committee to develop and implement a community planning process. Administer contracts which meet priority community needs and deliver specific service. Assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: For fiscal year 2010/11 the Youth and Young Adult Services program and the Parenting and Family Support program are being combined in a new program called Youth, Young Adult & Family Support.) Program Goals and Objectives - Deliver essential youth and family support services in low income and rural areas - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Youth and family support service grants made Number of youth and families served Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2008/2009 Actual FY2009/2010 Estimated 32 17,681 32 18,000 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 28 19,000 FY2010/2011 Adopted 852,585 768,693 692,000 852,585 768,693 692,000 0 0 0 852,585 0 0 0 768,693 0 0 0 692,000 852,585 768,693 692,000 0.0 0.0 0.0 11-21 Pima County FY 2010/2011 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Metropolitan Tucson Convention and Visitors Bureau Community Food Bank, Inc. JobPath Pima Association of Governments Pima Council on Aging Tucson Regional Economic Opportunities, Inc. Our Family Services, Inc. El Rio Santa Cruz Neighborhood Health Center, Inc. for El Pueblo Health Center Catholic Community Services of Southern Arizona, Inc. (dba Pio Decimo Center) Emerge! Center Against Domestic Abuse Tucson Pima Arts Council Southern Arizona AIDS Foundation Tucson Urban League, Inc. Primavera Foundation Metropolitan Education Commission United Way of Tucson and Southern AZ (dba PRO Neighborhoods) Catalina Community Services San Ignacio Yaqui Council, Inc. University of Arizona, Board of Regents Administration of Resources & Choices New Beginnings for Women & Children Southern Arizona Children's Advocacy Center Child and Family Resources, Inc. University of Arizona, Pima County Cooperative Extension Interfaith Community Services (ICS) Southern Arizona Association for the Visually Impaired Southern Arizona Buffelgrass Coordination Center, Inc. Arivaca Coordinating Council/Human Resource Group, Inc. International Sonoran Desert Alliance (ISDA) Chicanos Por la Causa, Inc. Casa de los Ninos Tucson Clean and Beautiful, Inc. Jewish Family and Children's Services Tucson Botanical Garden Tucson Children's Museum Arizona Youth Partnership TMM Family Services, Inc. Wingspan Interfaith Coalition for the Homeless Volunteer Center of Southern Arizona Southern Arizona Legal Aid, Inc. (SALA) Tu Nidito Children and Family Services Arizona Center for the Study of Children and Families Planned Parenthood Arizona Family Housing Resources, Inc. El Tour (Perimeter Bicycling) Southwest Fair Housing Council Open Inn, Inc. 11-22 Funding $ 2,565,463 404,183 377,130 291,767 271,143 267,000 169,500 169,041 155,858 125,000 114,960 101,500 100,000 86,500 85,155 83,037 62,500 62,000 61,814 60,500 60,000 57,330 56,519 56,367 54,000 50,500 49,000 48,000 47,000 46,500 45,000 41,519 40,672 37,706 37,706 37,000 34,500 34,500 34,000 32,000 30,000 30,000 28,500 27,060 27,000 26,460 25,000 24,500 (1) (2) (3) (4) (2) (2) (2) (2) Pima County FY 2010/2011 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Arizona's Children Association (dba Las Familias) Catholic Community Services (dba Community Outreach Program for the Deaf) Luke's in the Desert, Inc. (dba St. Luke's Home) Arizona's Children Association (dba The Parent Connection) Tucson Youth Collective/Fiscal Agent Old Pueblo Children's Academy Chicanos Por La Causa, Inc. (dba Parenting Arizona) Portable Practical Educational Preparation, Inc. Sahuaro Girl Scout Council, Inc. (SGSC) Ajo Chamber of Commerce Mobile Meals of Tucson, Inc. Rise LLC Non-Profit Industries United Way of Tucson and Southern AZ Green Valley Assistance Services, Inc. Pima Prevention Partnership Altar Valley School District #51 - CSAAC Community Coordinator Caridad-de-Porres, Inc. Young Women's Christian Association of Tucson City of Tucson - Tucson Pima Historical Commission Total Funding 24,000 24,000 24,000 22,000 22,000 21,500 21,500 21,500 20,948 20,000 18,000 17,665 16,947 16,500 16,500 15,000 15,000 15,000 8,304 $ 7,092,754 (1) Contract budgeted in Non Departmental. (2) Contract administered by Economic Development & Tourism. (3) Contract budgeted in Community Development & Neighborhood Conservation, Transportation, and Regional Flood Control District departments. (4) Contract administered by Economic Development & Tourism. $51,601 budgeted in Community Development & Neighborhood Conservation. 11-23 (2) This page intentionally left blank. 11-24 Pima County FY 2010/2011 Adopted Budget Community Services, Employment & Training Expenditures: 27,545,533 Function Statement: Improve the economic and social sustainability of Pima County by: developing skilled workers; assisting employers to meet workforce needs; mitigating the impact of layoffs through employment services; addressing basic housing needs of low income individuals; helping youth develop into successful adults; maximizing access to public and community resources; and helping persons with barriers such as homelessness and illiteracy transition into society. Mandates: None FTEs Revenues: 155.5 Expenditures by Program Vocational & Academic Instruction 5.31% Vocational/Remedial Education 2.25% CAA/Emergency Services Network 19.48% One Stop 72.96% Sources of All Funding Operating Transfers 1.03% General Fund Support 20.32% Department Revenue 78.65% 11-25 21,664,626 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Expenditures by Program CAA/EMERGENCY SERVICES NETWORK ONE STOP FY2008/2009 Actual 5,065,982 5,366,198 14,843,040 22,904,773 20,097,889 0 629,098 0 1,184,233 1,477,511 1,462,999 0 627,597 618,447 19,574,792 30,704,961 27,545,533 VOCATIONAL/REMEDIAL EDUCATION Total Expenditures FY2010/2011 Adopted 3,547,519 TEEN HEALTH VOCATIONAL AND ACADEMIC INSTRUCTION FY2009/2010 Adopted Funding by Source Revenues CAA/EMERGENCY SERVICES NETWORK 3,683,466 4,915,910 5,183,975 ONE STOP 9,943,581 18,041,566 15,229,566 VOCATIONAL AND ACADEMIC INSTRUCTION 1,075,904 1,259,326 1,251,085 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 14,702,951 289,100 0 (305,255) 4,887,996 24,216,802 289,100 0 (11,893) 6,210,952 21,664,626 283,318 0 0 5,597,589 Total Program Funding 19,574,792 30,704,961 27,545,533 Staffing (FTEs) by Program CAA/EMERGENCY SERVICES NETWORK ONE STOP TEEN HEALTH VOCATIONAL AND ACADEMIC INSTRUCTION VOCATIONAL/REMEDIAL EDUCATION Total Staffing (FTEs) 11-26 12.6 12.2 15.2 104.7 110.1 112.1 0.0 8.0 0.0 19.2 20.7 20.2 0.0 8.0 8.0 136.5 159.0 155.5 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: CAA/EMERGENCY SERVICES NETWORK 1000 Function Combat poverty and provide a safety net of basic services for low income individuals and families in Pima County. Combine immediate assistance with case management and additional resources to promote self-sufficiency and economic independence. Description of Services Operate a community emergency assistance network to eliminate duplication of services. Provide services in partnership with nine community non-profit and rural community service agencies which comprise the Emergency Services Network (ESN). Provide these services directly as well as contracting with each agency in the ESN to provide the services. Help households qualify for assistance under various federal, state, and local funding sources. Administer a process under Community Development Block Grant funds to award grants for non-profit and rural agencies to provide community services. Fund programs that have a measurable impact on the causes of poverty in Pima County and that produce measurable outcomes. Award grants in the following priority areas as adopted by the Pima County Community Action Agency Advisory Board: 1) Inability to Meet Emergency Needs; 2) Starvation/Malnutrition; 3) Inadequate Housing; 4) Incomplete Use of Programs & Services; and 5) Youth Services. Program Goals and Objectives - Improve the standard of living and mitigate the effects of poverty - Provide a safety net that prevents homelessness - Assist people and communities of Pima County, especially those with lower incomes, to become economically self-sufficient Program Performance Measures Households receiving rent/mortgage/housing assistance Households receiving emergency utility assistance Households receiving assistance with water bills Crisis case management provided to families/individuals Telephone Assistance Program enrollment Participants in Sewer Outreach Subsidy Discount Program FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 1,821 1,800 1,900 5,731 2,137 17,206 6,000 1,700 15,500 6,000 1,800 16,000 679 1,838 400 1,500 400 1,500 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 506,915 3,036,155 4,449 558,981 4,507,001 0 643,090 4,720,108 3,000 3,547,519 5,065,982 5,366,198 0 0 0 3,505,638 4,752,232 4,992,983 177,828 163,678 190,992 3,683,466 4,915,910 5,183,975 0 0 0 150,072 0 0 0 182,223 3,547,519 5,065,982 5,366,198 12.6 12.2 15.2 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (285,321) 149,374 11-27 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: ONE STOP 1000 Function Promote economic development by ensuring a skilled workforce. Support a healthy business climate by helping local employers find and train qualified workers. Reduce poverty and unemployment by assisting low income and other disadvantaged citizens address barriers to employment and increase their earning power through improved skills. Description of Services Offer a continuum of career development services for youth, adults, and dislocated workers utilizing resources designed to assist people who are laid off or have barriers to employment. Coordinate services through the One Stop Program but deliver them through a network of more than fifty organizations including community based non-profit organizations, faith based organizations, governmental agencies, and proprietary trainers. Provide support to employers and apprenticeship programs in recruiting, staffing, and training skilled workers for quality jobs. Provide services to assist youth toward completion of high school or General Education Diploma (GED). Provide job order registration, applicant screening, and job matching both in person and online. Work with industry clusters and other employer groups, including apprenticeship programs, to design new training needed to address workforce shortages in fields with high occupational demand. Program Goals and Objectives - Increase number of clients entering unsubsidized employment - Increase employment at livable wages - Assist high school dropouts in obtaining GED or high school diploma - Serve increased number of program employers Financial Highlights and Significant Issues The Community Services, Employment & Training One Stop program expects to receive $5,852,000 in federal stimulus grant funds in fiscal year 2010/11 as part of the American Recovery and Reinvestment Act of 2009. Program Performance Measures Clients entering into unsubsidized employment Client average wage at placement Youth attaining diploma or GED Employers matched with clients FY2008/2009 Actual FY2009/2010 Estimated 1,036 $13.22 244 198 1,600 $14.00 300 225 FY2010/2011 Planned 1,650 $14.50 325 250 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,717,354 11,110,938 14,748 4,180,769 18,666,404 57,600 4,488,925 15,465,264 143,700 Total Program Expenditures 14,843,040 22,904,773 20,097,889 662 0 0 Program Funding by Source Revenues INTEREST MISCELLANEOUS 88 0 0 750 0 0 9,920,216 18,041,566 15,229,566 22,615 0 0 Grant Revenue Sub-Total 9,942,831 18,041,566 15,229,566 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 289,100 0 (128,263) 4,738,622 289,100 0 0 4,574,107 283,318 0 0 4,585,005 14,843,040 22,904,773 20,097,889 104.7 110.1 112.1 Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 11-28 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: TEEN HEALTH 1000 Function Provide adolescent health care services through the Kino Teen Clinic (KTC) for youth ages 12-21. Contract and network with other providers to provide for the unique health care needs of at-risk youth. Description of Services Provide prevention education and health services to youth including: immunizations; physicals; medical intervention for uncomplicated acute illnesses; family planning; sexually transmitted disease treatment and prevention; prenatal care, birthing, and parenting classes; health education for nutrition; substance abuse and smoking cessation; decision making; mental health intake assessments with referrals for crisis intervention and counseling; and network referrals for education and employment needs. (Note: The Teen Health program budget was transferred from the Kino Sports Complex department effective fiscal year 2009/10. Please see that department for historical information. Beginning in fiscal year 2010/11 the Teen Health program is budgeted in the Public Health department.) Program Goals and Objectives - Provide consistent, teen friendly, welcoming environment - Assure scheduled appointment availability for teens - Increase community awareness of Kino Teen Center and its services Program Performance Measures Positive satisfaction level based on quarterly teen survey Teen Center clients offered an appointment within two weeks Contacts made with agencies/organizations and followed up with a mailing of the KTC brochure Program Expenditures by Object FY2009/2010 Estimated n/a 93% n/a n/a 96% n/a n/a 100% n/a FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2009/2010 Adopted FY2010/2011 Adopted 0 0 0 412,836 213,262 3,000 0 0 0 0 629,098 0 0 0 0 0 0 0 0 629,098 0 0 0 0 0 629,098 0 0.0 8.0 0.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2010/2011 Planned FY2008/2009 Actual 11-29 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: VOCATIONAL AND ACADEMIC INSTRUCTION 1000 Function Address the growing number of older youth and parenting teens unable to obtain employment or job training due to their status as high school drop outs, juvenile offenders, and/or homeless youth. Administer and coordinate vocational and employment training services for low income and disadvantaged Pima County youth to increase job placement and continuing educational opportunities. Description of Services Operate Pima Vocational High School (PVHS) to provide minority, low income, at-risk, out of school Pima County youth (16-21) with a long term program to master vocational and academic skills required by Pima County employers. Offer opportunities for securing a sustainable job through on-the-job training, completion of a vocational curriculum, and classes in applied academic basic skills that also meet the requirements for a high school diploma. Provide participants with intense on-site support services and case management by youth specialists. Help underserved and out of school youth find sustainable employment. Program Goals and Objectives - Provide unemployed and underemployed Pima County older youth with a program to improve their vocational, academic, and employability skills - Assist youth living in poverty and adjudicated youth to meet entry level requirements for on-the-job training and self sustaining jobs - Provide a wide menu of support services to help create a path to unsubsidized employment success - Blend the best classroom instruction with a hands on approach to encourage students to learn and excel in the work place Program Performance Measures PVHS students completing employability classes PVHS students who show improvement on vocational skills test PVHS students who obtain a high school diploma PVHS students who show increased math and reading skill levels Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 75% 98 78% 100 84% 105 43 84% 41 82% 45 85% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 866,363 316,737 1,133 1,070,074 388,937 18,500 1,117,097 334,402 11,500 1,184,233 1,477,511 1,462,999 Revenues Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 1,073,363 1,259,326 1,248,585 2,541 0 2,500 1,075,904 1,259,326 1,251,085 0 0 108,329 0 0 0 (11,893) 230,078 0 0 0 211,914 1,184,233 1,477,511 1,462,999 19.2 20.7 20.2 11-30 Pima County FY2010/2011 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: VOCATIONAL/REMEDIAL EDUCATION 1000 Function Provide youth aged 17-21 with the opportunity to finish their high school education in an alternative setting while getting work experience. Description of Services Offer a unique learning environment for at-risk youth ages 16-21 at the Las Artes Art & Education Center. Allow students to prepare for general education testing and build employability skills by participating in community art projects. (Note: The Vocational/Remedial Education program budget was transferred from the Kino Sports Complex department effective fiscal year 2009/10. Please see that department for historical information.) Program Goals and Objectives - Provide unemployed and underemployed Pima County older youth with a program to improve their vocational, academic, and employability skills - Assist youth living in poverty and adjudicated youth to meet entry level requirements for on-the-job training and self sustaining jobs - Continue to provide Las Artes youth an environment to obtain their General Education Development (GED) certificate Program Performance Measures Las Artes students who attain GED Las Artes GED recipients attaining unsubsidized employment Las Artes GED recipients who continue to post secondary education Program Expenditures by Object FY2009/2010 Estimated n/a n/a 68 42 70 50 n/a 15 18 FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2009/2010 Adopted FY2010/2011 Adopted 0 0 0 470,684 154,913 2,000 481,032 134,415 3,000 0 627,597 618,447 0 0 0 0 0 0 0 627,597 0 0 0 618,447 0 627,597 618,447 0.0 8.0 8.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2010/2011 Planned FY2008/2009 Actual 11-31 This page intentionally left blank. 11-32 Pima County FY 2010/2011 Adopted Budget County Free Library Expenditures: 34,808,638 Function Statement: To provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 1: Public Libraries FTEs Revenues: 387.5 Expenditures by Program Administration 10.25% Support Services 28.77% Public Services 60.98% Sources of All Funding Federal/State Grants 0.43% Fund Balance Decrease 13.75% Other Revenue 4.16% . Property Taxes 81.66% 11-33 30,023,671 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: COUNTY FREE LIBRARY Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted ADMINISTRATION 2,903,874 3,713,247 PUBLIC SERVICES 20,464,145 22,807,765 21,226,707 8,627,288 10,962,140 10,013,508 31,995,307 37,483,152 34,808,638 ADMINISTRATION 32,482,591 26,251,108 28,674,891 PUBLIC SERVICES 3,470,911 1,381,500 1,348,780 71,598 0 0 SUPPORT SERVICES Total Expenditures 3,568,423 Funding by Source Revenues SUPPORT SERVICES Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 36,025,100 (171,644) 0 (3,858,149) 27,632,608 567,794 0 9,282,750 30,023,671 0 0 4,784,967 Total Program Funding 31,995,307 37,483,152 34,808,638 5.0 5.5 5.5 Staffing (FTEs) by Program ADMINISTRATION PUBLIC SERVICES 345.5 352.2 356.0 SUPPORT SERVICES 28.0 26.0 26.0 Total Staffing (FTEs) 378.5 383.7 387.5 Note: Pursuant to the Intergovernmental Agreement between the Pima County Free Library District and Pima County for Cooperative Support Services Contract No. 01-30-P-138083-00606 (dated June 6, 2006, recorded in Docket 12824 at Page 955 on June 13, 2006), employees performing work for the Pima County Free Library District are Pima County employees assigned to do work for the Pima County Free Library District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Free Library District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on June 5, 2031. 11-34 Pima County FY2010/2011 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: ADMINISTRATION 2011 Function Enrich the lives of residents and build a literate community by providing equitable access to information, recreational reading, and lifelong learning materials and programs. Provide leadership and vision to fulfill the library’s mission and deliver quality library services to residents of Pima County through the operation of 26 libraries, online electronic access, and outreach services including library outlets in the jail, the detention center, a bookmobile, and deposit collections at many locations. Report to the Board of Supervisors acting as the Library District Board of Directors and coordinate library services with County departments. Description of Services Report to County Administration on library operations and services provided to the residents of Pima County. Build community support for the library by working with the Library Advisory Board, Friends Groups, and the Library Foundation. Ensure that library services are responsive and relevant to the communities served. Ensure that staff are well trained, knowledgeable, and have the resources needed to do their jobs. Develop and implement marketing and community relations strategies to promote library services to the appropriate audiences and raise community awareness of the wide range of services provided by the library. Work with citizen Library Advisory Board, as well as Friends groups, the Library Foundation, and other community interest groups. Program Goals and Objectives - Raise public awareness of library programs and services by developing a marketing plan to communicate with the public through a variety of mediums including newsletters, media outlets, e-mail, and in-library promotions - Optimize staff capacity through proactive recruitment, training, and retention by ensuring that all regular staff attends at least one training opportunity that improves their knowledge, skills, and ability to serve the public - Develop mutually beneficial partnerships with agencies whose missions complement the library's mission, and through collaborative efforts fulfill the library's goals Program Performance Measures Value of library promotions in media outlets Staff attending training Number of partner agencies FY2008/2009 Actual FY2009/2010 Estimated $135,500 100% 8 $250,000 100% 10 FY2010/2011 Planned $250,000 100% 20 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 313,465 2,590,409 0 3,713,247 262,701 3,305,722 2,903,874 3,713,247 3,568,423 32,124,371 26,001,108 28,424,891 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues TAXES INTERGOVERNMENTAL INTEREST Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 12,850 0 0 345,370 250,000 250,000 32,482,591 26,251,108 28,674,891 (171,644) 0 (29,407,073) 567,794 0 (23,105,655) 0 0 (25,106,468) 2,903,874 3,713,247 3,568,423 5.0 5.5 5.5 11-35 Pima County FY2010/2011 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: PUBLIC SERVICES 2011 Function Provide residents with information and materials through lending services, library programs, reference and information services, electronic information resources, and public access computers at the Main Library, 25 branches, and one bookmobile. Promote literacy for residents of all ages and support the desire of residents to be life long learners actively engaged in their community. Description of Services Contribute to a literate community by providing access to a wide variety of information resources including books, DVDs, downloadable resources, and on-line information resources. Serve as community gathering places where residents come to share information, learn, and engage in the community. Provide a safe, welcoming place where young children are introduced to language, reading, and literacy; where school age students find homework assistance and materials to help them succeed in school and become lifelong learners; and, where adults pursue individual interests, engage in personal discovery, pursue continuing education, and connect with their community. Assist people in finding information, answering questions, and providing personalized assistance and structured programs that focus on the needs of the each library customer in the pursuit of knowledge. Program Goals and Objectives - Provide Pima County residents with the information and tools needed to participate successfully in our community - Create young readers and ensure that children are better prepared to enter school - Improve literacy for adults and teens - Satisfy curiosity by providing the resources needed to explore topics of personal interest - Help students succeed in school by providing homework help and other assistance - Provide safe and comfortable facilities for residents of Pima County to visit and enjoy Program Performance Measures Preschoolers attending story times Summer reading programs attendees Community meeting room program attendance Library program attendance Website visits On-line homework help provided In person homework help provided Computers made available for public access Public use computer sessions Computer classes offered Circulation of library materials FY2008/2009 Actual FY2009/2010 Estimated 123,098 34,284 152,712 236,686 2,307,128 5,662 16,312 478 1,041,164 1,317 7,285,116 121,000 35,000 150,000 245,000 3,000,000 5,100 17,000 500 1,100,000 1,250 7,600,000 FY2010/2011 Planned 130,000 36,000 155,000 250,000 3,200,000 5,100 17,000 500 1,200,000 1,300 7,700,000 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 15,820,260 4,593,659 50,226 16,724,334 5,964,431 119,000 16,877,470 4,349,237 0 Total Program Expenditures 20,464,145 22,807,765 21,226,707 Program Funding by Source Revenues INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS Operating Revenue Sub-Total 2,321,235 270,000 257,780 739,686 600,000 600,000 27,598 21,500 21,000 305,110 290,000 290,000 3,393,629 1,181,500 1,168,780 INTERGOVERNMENTAL 16,282 100,000 150,000 MISCELLANEOUS 61,000 100,000 30,000 77,282 200,000 180,000 0 0 0 0 0 0 16,993,234 21,426,265 19,877,927 20,464,145 22,807,765 21,226,707 345.5 352.2 356.0 Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 11-36 Pima County FY2010/2011 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: SUPPORT SERVICES 2011 Function Provide the support operations needed for a branch library system including: the cataloging and acquisition of library materials; the maintenance of library facilities; the hiring, payroll processing, and management of human resources; the processing of library customer accounts; and budgetary planning and support. Description of Services Order, make payments, and manage vendor relations for the purchase of library materials in a variety of formats. Manage the inventory of 1.5 million items including the cataloging of new materials added to the collection. Manage all hiring, payroll, and related departmental personnel issues. Provide support for budgeting, accounts receivable, and accounts payable. Oversee facilities maintenance and planning of new libraries. Program Goals and Objectives - Ensure that library expenditures are kept within budget to maximize the level of services offered by library staff - Provide well maintained library facilities by having staff submit work orders in a timely manner - Hire qualified individuals by performing effective screening of candidates - Utilize the most efficient methods possible to order, process, and make new materials available to the public - Increase number of new library materials sent directly to branches to minimize shipping times Program Performance Measures Library expenditures within budget Weekly submission of work orders to Facilities Management department Rate of retention of newly hired staff Time for editing and sending orders Percent of new library materials shipped directly to branches FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated yes yes yes yes yes yes 66% 1.3 weeks 86% 75% 1 week 86% 80% 1 week 90% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,710,730 6,396,493 520,065 1,306,051 8,738,089 918,000 1,296,178 8,202,830 514,500 8,627,288 10,962,140 10,013,508 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total 20,000 0 0 168 0 0 20,168 0 0 INTERGOVERNMENTAL 51,430 0 0 Grant Revenue Sub-Total 51,430 0 0 0 0 8,555,690 0 0 10,962,140 0 0 10,013,508 8,627,288 10,962,140 10,013,508 28.0 26.0 26.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 11-37 This page intentionally left blank. 11-38 Pima County FY 2010/2011 Adopted Budget Economic Development & Tourism Expenditures: 1,359,496 Function Statement: Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Mandates: ARS Title 42, Chapter 6: Local Excise Taxes FTEs Revenues: 3.1 Expenditures By Program Economic Development & Tourism 100% Sources of All Funding Operating Transfers 23.54% Department Revenue 76.46% 11-39 1,039,438 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: ECONOMIC DEVELOPMENT & TOURISM Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted ECONOMIC DEVELOPMENT & TOURISM 1,770,172 1,570,096 1,359,496 Total Expenditures 1,770,172 1,570,096 1,359,496 ECONOMIC DEVELOPMENT & TOURISM 1,312,300 1,244,006 1,039,438 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 1,312,300 302,840 0 155,032 0 1,244,006 326,590 0 (500) 0 1,039,438 320,058 0 0 0 Total Program Funding 1,770,172 1,570,096 1,359,496 5.0 2.9 3.1 5.0 2.9 3.1 Funding by Source Revenues Staffing (FTEs) by Program ECONOMIC DEVELOPMENT & TOURISM Total Staffing (FTEs) 11-40 Pima County FY2010/2011 Adopted Budget Program Summary Department: ECONOMIC DEVELOPMENT & TOURISM Program: ECONOMIC DEVELOPMENT & TOURISM 2005 Function Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. The Economic Development & Tourism department is a marketing outreach agency which promotes the quality of life in the region in order to create potential leisure and business travel. Description of Services Act as primary liaison with the business, academic, and tourism communities to enhance the economic well being of the region. Provide contract oversight, business development, marketing, training, and revenue enhancement programs to Pima County’s leased property partners (i.e., Arizona-Sonora Desert Museum, Old Tucson Studios, Colossal Cave Mountain Park, Pima Air and Space Museum, Pima County Fairgrounds, and other Pima County leased property partners). Develop and execute, in collaboration with Pima County Stadium District personnel, a comprehensive business and marketing outreach plan for the Kino Sports Complex (KSC). Program Goals and Objectives - Coordinate Pima County’s economic development resources to concentrate on collaborative community efforts in business and job creation, business retention and expansion, increased tourism, sports, and cultural development which enhance the quality of life - Develop a more comprehensive tourism promotion marketing plan in partnership with the Metropolitan Tucson Convention and Visitors Bureau - Expand youth and amateur sporting activities - Increase the number of film and video production companies utilizing Pima County as their base shooting or production headquarters - Develop optional use concepts for County leased property attractions - Develop partnerships with public and private organizations involved in economic development, tourism, and cultural development - Develop and execute marketing initiatives of the Kino Sports Complex in collaboration with the Pima County Stadium District to increase the number of special events and revenue producing activities at Tucson Electric Park (TEP) and KSC - Assist Natural Resources, Parks & Recreation in major public activities and events where attendance is projected to be over 3,000 Program Performance Measures Increase in major events held Number of new sponsored events Increase in business and leisure travelers Collaborative marketing agreements developed Promotional technical assistance provided Additional uses developed for leased properties FY2008/2009 Actual FY2009/2010 Estimated 1 1 -9% 4 4 yes 1 1 -10% 3 5 yes FY2010/2011 Planned 2 1 1% 5 13 yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 320,668 1,445,925 3,579 239,606 1,329,490 1,000 304,683 1,054,813 0 1,770,172 1,570,096 1,359,496 1,072,151 1,077,006 820,948 6,200 2,000 4,000 233,949 165,000 214,490 1,312,300 1,244,006 1,039,438 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 302,840 0 155,032 0 326,590 0 (500) 0 320,058 0 0 0 1,770,172 1,570,096 1,359,496 5.0 2.9 3.1 11-41 This page intentionally left blank. 11-42 Pima County FY 2010/2011 Adopted Budget Kino Sports Complex Expenditures: 1,527,201 Function Statement: Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Mandates: None FTEs Revenues: 19.0 Expenditures by Program Landscape Management 18.32% Recreation 81.68% Sources of All Funding Department Revenue 10.84% General Fund Support 89.16% 11-43 165,570 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: KINO SPORTS COMPLEX Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted LANDSCAPE MANAGEMENT 1,639,931 423,890 279,830 RECREATION 1,247,371 1,357,127 1,224,370 TEEN HEALTH 610,542 0 0 VOCATIONAL/REMEDIAL EDUCATION 793,459 0 0 4,401,059 1,648,260 1,527,201 Total Expenditures Funding by Source Revenues LANDSCAPE MANAGEMENT 45,464 0 0 173,143 153,000 165,570 TEEN HEALTH 701 0 0 VOCATIONAL/REMEDIAL EDUCATION 400 0 0 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 219,708 0 0 0 4,181,351 153,000 0 0 0 1,495,260 165,570 0 0 0 1,361,631 Total Program Funding 4,401,059 1,648,260 1,527,201 RECREATION Staffing (FTEs) by Program LANDSCAPE MANAGEMENT 30.5 6.4 4.4 RECREATION 17.1 13.8 14.6 TEEN HEALTH 8.1 0.0 0.0 VOCATIONAL/REMEDIAL EDUCATION 10.8 0.0 0.0 Total Staffing (FTEs) 66.5 20.2 19.0 Notes: Responsibility for the Teen Health and Vocational/Remedial Education programs was transferred to the Community Services, Employment & Training department in fiscal year 2008/09. Information for those programs is presented for historical purposes only. Beginning in fiscal year 2009/10, all costs associated with Stadium playing fields maintenance and the Kino Ecosystem Restoration Project were transferred to the Stadium District. 11-44 Pima County FY2010/2011 Adopted Budget Program Summary Department: KINO SPORTS COMPLEX Program: LANDSCAPE MANAGEMENT 1000 Function Provide landscape management services to Sam Lena Park, the Kino Veterans Memorial Community Center, and the new Hidalgo Park. Description of Services Services include maintenance of decomposed granite, irrigation, trees, shrubs, and groundcover; litter removal; sign replacement; and parking lot sweeping. (Note: Landscape Management services for other County departments along the Ajo corridor were discontinued in fiscal year 2009/10. Information presented here for fiscal year 2010/11 represents landscaping services for the Kino Sports Complex (KSC) only.) Program Goals and Objectives - Respond to emergency landscaping service requests within 24 hours - Maintain landscapes to a consistently high standard as measured by customer satisfaction ratings of at least 90% Program Performance Measures Emergency service request responded to within 24 hours Average KSC customer satisfaction rating FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% n/a 90% 95% Program Expenditures by Object FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,053,896 545,922 40,113 304,190 94,700 25,000 170,003 107,327 2,500 1,639,931 423,890 279,830 45,464 0 0 45,464 0 0 0 0 0 1,594,467 0 0 0 423,890 0 0 0 279,830 1,639,931 423,890 279,830 30.5 6.4 4.4 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-45 Pima County FY2010/2011 Adopted Budget Program Summary Department: KINO SPORTS COMPLEX Program: RECREATION 1000 Function Provide recreation, fitness, and camp services to youth and adult residents of Pima County in order to foster group participation, teamwork, and skill building in a safe, supervised environment. Provide financial resources to Pima County school districts to ensure that a recreation element is part of all children's daily activities. Description of Services Provide a variety of recreational opportunities for all ages in the community including weight room, Teaching our Toddlers Skills (TOTS) program, basketball leagues, open gym basketball and volleyball, senior social club, camp programs, and meeting rooms. Provide children an opportunity to attend programs that offer recreation, arts and crafts, physical fitness, health, and nutrition in a safe environment. Make meeting spaces available for groups and organizations. Program Goals and Objectives - Increase TOTS program participation levels - Maintain open gym basketball and volleyball participation levels - Increase level of participation in health and exercise programs - Increase number of teams participating in recreational leagues - Maintain number of participating school districts in the After School program - Achieve at least a 90% satisfaction rating with the way Pima County funding is being utilized for the After School program Program Performance Measures TOTS program participants Open gym participants Health and exercise program participants Recreational league teams School districts participating in After School program Average After School program evaluation rating Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated FY2010/2011 Planned 158 17,531 11,219 104 7 92% 140 17,600 11,300 110 5 95% 160 17,600 11,500 115 5 95% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 629,426 715,100 12,601 533,318 661,052 30,000 642,730 581,341 23,300 1,357,127 1,224,370 1,247,371 160,038 126,000 121,750 13,105 27,000 43,820 173,143 153,000 165,570 0 0 0 1,183,984 0 0 0 1,071,370 0 0 0 1,081,801 1,357,127 1,224,370 1,247,371 17.1 13.8 14.6 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-46 Pima County FY2010/2011 Adopted Budget Program Summary Department: KINO SPORTS COMPLEX Program: TEEN HEALTH 1000 Function Provide adolescent health care services through the Kino Teen Clinic (KTC) for youth ages 12-21. Contract and network with other providers to provide for the unique health care needs of at-risk youth. Description of Services Provide prevention education and health services to youth including: immunizations; physicals; medical intervention for uncomplicated acute illnesses; family planning; sexually transmitted disease treatment and prevention services; prenatal care, birthing, and parenting classes; health education for nutrition; substance abuse and smoking cessation; decision making; mental health intake assessments with referrals for crisis intervention and counseling; and, network referrals for education and employment needs. (Note: The budget for the Teen Health program was transferred to the Community Services, Employment & Training department effective fiscal year 2009/10. Information here is presented for historical purposes only.) Program Goals and Objectives - Provide consistent, teen friendly, welcoming environment - Ensure scheduled appointment availability for teens - Increase community awareness of Kino Teen Center and its services Program Performance Measures Positive satisfaction level based on quarterly teen survey Teen Center clients offered an appointment within two weeks Contacts made with agencies/organizations and followed-up with a mailing of the KTC brochure Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 91% n/a n/a 87% n/a n/a 96% n/a n/a FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 409,086 201,456 0 0 0 0 610,542 0 0 701 0 0 701 0 0 0 0 0 609,841 0 0 0 0 0 0 0 0 610,542 0 0 8.1 0.0 0.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-47 Pima County FY2010/2011 Adopted Budget Program Summary Department: KINO SPORTS COMPLEX Program: VOCATIONAL/REMEDIAL EDUCATION 1000 Function Provide youth aged 17-21 with the opportunity to finish their high school education in an alternative setting while getting work experience. Description of Services Offer a unique learning environment for at-risk youth ages 16-21 at the Las Artes Art & Education Center. Allow students to prepare for general education testing and build employability skills by participating in community art projects. (Note: The budget for the Vocational/Remedial Education program was transferred to the Community Services, Employment & Training department effective fiscal year 2009/10. Information here is presented for historical purposes only.) Program Goals and Objectives - Provide unemployed and underemployed Pima County older youth with a program to improve their vocational, academic, and employability skills - Assist youth living in poverty and adjudicated youth to meet entry level requirements for on-the-job training and self sustaining jobs - Continue to provide Las Artes youth an environment to obtain their General Education Development (GED) certificate Program Performance Measures Las Artes students who attain GED Las Artes GED recipients attaining unsubsidized employment Las Artes GED recipients continuing to post secondary education Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 61 40 n/a n/a n/a n/a 13 n/a n/a FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 631,711 161,748 0 0 0 0 793,459 0 0 400 0 0 400 0 0 0 0 0 793,059 0 0 0 0 0 0 0 0 793,459 0 0 10.8 0.0 0.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-48 Pima County FY 2010/2011 Adopted Budget School Superintendent Expenditures: 5,808,406 Function Statement: Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts. Prepare financial information for the Board of Supervisors for setting the property tax rates. Conduct school district governing board elections. Operate Pima Accommodation District, educational services, school bus services for students in unorganized territory, and multi-district programs. Mandates: ARS Title 15: Education FTEs Revenues: 14.5 Expenditures by Program Accounting 6.61% Administration 11.94% Educational Services 8.69% Pima Special Programs 43.93% Pima Accommodation District 28.83% Sources of All Funding General Fund Support 20.80% Department Revenue 79.20% 11-49 4,600,278 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: SCHOOL SUPERINTENDENT Expenditures by Program ACCOUNTING FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 376,698 383,162 383,898 ADMINISTRATION 449,750 609,751 693,241 EDUCATIONAL SERVICES 587,083 543,703 504,567 PIMA ACCOMMODATION DISTRICT 1,588,155 2,281,000 1,674,400 PIMA SPECIAL PROGRAMS 2,748,085 2,700,000 2,552,300 Total Expenditures 5,749,771 6,517,616 5,808,406 Funding by Source Revenues ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES 369 0 0 83,573 240,000 300,000 82,798 73,213 73,578 PIMA ACCOMMODATION DISTRICT 1,453,905 2,281,000 1,674,400 PIMA SPECIAL PROGRAMS 2,453,870 2,700,000 2,552,300 Total Revenues Net Operating Transfers In/(Out) 4,074,515 0 5,294,213 0 4,600,278 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 428,465 1,246,791 0 0 1,223,403 0 0 1,208,128 Total Program Funding 5,749,771 6,517,616 5,808,406 Staffing (FTEs) by Program ACCOUNTING 6.0 6.0 6.0 ADMINISTRATION 5.0 5.0 5.5 EDUCATIONAL SERVICES 4.0 3.0 3.0 15.0 14.0 14.5 Total Staffing (FTEs) 11-50 Pima County FY2010/2011 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 ACCOUNTING Function Perform all mandated accounting and finance functions for all school districts in Pima County as authorized by Arizona Revised Statutes. Provide services to ensure accurate reporting requirements that comply with the Uniform System of Financial Records (USFR) for Arizona School Districts. Description of Services Perform all accounting services in relation to revenues, expenditures, and budgeting for all school districts in Pima County except those exempted by ARS 15-914.01. Establish all applicable property tax levies for each school district in Pima County as authorized by statute. Ensure tax levies are appropriated in accordance to the operating budget duly adopted by each respective school district governing board. Ensure that all warrants drawn against a school district are properly authorized by a school district governing board through an executed voucher for each school district in Pima County whose finances are managed by the School Superintendent. Program Goals and Objectives - Meet all statutory mandates of Title 15 on school budgets and financing - Provide technical assistance on budgeting and finance to any school district in Pima County Program Performance Measures Accounting transactions School district revenue collected School district expenditures processed School district warrants issued School districts provided with technical assistance on budgeting School districts provided with technical assistance on finance Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated FY2010/2011 Planned 13,057,794 $978,097,067 $592,636,721 108,399 5 14,066,784 $1,017,075,926 $581,893,594 105,696 5 15,100,000 $1,060,000,000 $571,000,000 104,000 5 5 5 5 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 353,484 23,214 364,224 18,938 368,649 15,249 376,698 383,162 383,898 369 0 0 369 0 0 0 0 0 0 0 376,329 0 0 383,162 0 0 383,898 376,698 383,162 383,898 6.0 6.0 6.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-51 Pima County FY2010/2011 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 ADMINISTRATION Function Administer legally mandated functions of the office required by Title 15 of Arizona Revised Statutes. Provide support to the Accounting, Educational Services, Pima Accommodation, and Pima Special Programs functions of the office and implement procedural and legal mandates of the Superintendent of Schools. Description of Services Serve as a resource to constituents in Pima County on educational services and programs. Record all teaching certificates for all certificated individuals in Pima County. Function as the program director for multi-district educational programs. Provide information technology support to rural school districts and special educational programs. Perform other legal or mandatory functions as required by law. Program Goals and Objectives - Ensure that educators and families in Pima County are informed about educational services, providers, and opportunities throughout the County - Perform all legal and/or regulatory mandated services required of county school superintendents in Arizona - Direct or coordinate multi-district educational programs in Pima County for the benefit of educators, students, and families Program Performance Measures Teaching certificates maintained Board members appointed School district elections conducted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 43,679 1 24 44,116 1 14 FY2008/2009 Actual FY2010/2011 Planned 46,000 2 27 FY2009/2010 Adopted FY2010/2011 Adopted 329,552 120,198 318,037 291,714 334,978 358,263 449,750 609,751 693,241 83,573 240,000 300,000 83,573 240,000 300,000 0 0 0 0 0 366,177 0 0 369,751 0 0 393,241 449,750 609,751 693,241 5.0 5.0 5.5 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-52 Pima County FY2010/2011 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 EDUCATIONAL SERVICES Function Coordinate and assist with the development of educational service programs for educators, students, and parents in Pima County. Description of Services Develop and/or coordinate educational service agency programs to serve populations in Pima County that are considered underserved. Collaborate with government, community, or nonprofit organizations to provide comprehensive services to educators and students. Ensure that the School Superintendent's office creates a link for different educational service agencies for the benefit of schools. Register/track all students in Pima County that are attending private schools or are being home-schooled. Program Goals and Objectives - Provide leadership to develop collaborative efforts between government, community, nonprofit, and educational institutions in Pima County - Develop comprehensive programs as an educational service agency to assist public schools to better serve students in the classroom Program Performance Measures Special programs developed/coordinated Home school children tracked Private school children tracked Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 5 1,475 3,960 4 2,982 2,098 FY2008/2009 Actual FY2010/2011 Planned 6 3,300 2,600 FY2009/2010 Adopted FY2010/2011 Adopted 305,744 281,339 237,030 306,673 239,723 264,844 587,083 543,703 504,567 73,213 73,213 73,213 9,585 0 365 82,798 73,213 73,578 0 0 0 0 0 504,285 0 0 470,490 0 0 430,989 587,083 543,703 504,567 4.0 3.0 3.0 Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-53 Pima County FY2010/2011 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 PIMA ACCOMMODATION DISTRICT Function Administer and provide educational programs/services to students in the Pima County Juvenile Detention Center and the Adult Detention Center. Provide students access to K-12 education at a neighboring school district for those students residing in unincorporated areas of Pima County such as Mount Lemmon and Lukeville. Description of Services Responsible for providing educational services to students considered at-risk or incarcerated in a County detention facility through an Accommodation District. Transport students who reside in areas of Pima County that are not incorporated as part of a public school district, such as Mount Lemmon and Lukeville, to a neighboring school district to be provided a K-12 education. Program Goals and Objectives - Provide students with access to public education as required by ARS 15-802 - Provide instruction to students to meet the Arizona Academic Standards - Provide students with high school education established by the Arizona State Board of Education to earn a high school diploma or general education diploma (GED) Program Performance Measures Juvenile detention students served County jail students served Students transported from Mt. Lemmon to a neighboring school district Students transported from Lukeville to a neighboring school district FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 76 38 4 81 42 4 120 50 5 80 86 90 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted SUPPLIES AND SERVICES 1,588,155 2,281,000 1,674,400 1,588,155 2,281,000 1,674,400 1,412,953 2,231,000 1,624,400 40,952 50,000 50,000 1,453,905 2,281,000 1,674,400 0 0 0 0 134,250 0 0 0 0 0 0 0 1,588,155 2,281,000 1,674,400 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-54 Pima County FY2010/2011 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 PIMA SPECIAL PROGRAMS Function Serve as the fiscal agent of specialized educational programs that are for the benefit of multiple school districts in Pima County. Be a centralized point of contact for school districts to operate more efficient or cost-effective program operations. Provide any services that are mandated by Arizona state law. Description of Services Provide specialized educational programs in consortium efforts with local school districts including professional development programs, constituency programs, and service programs where services can be accomplished more efficiently and economically as multi-district operations. Provide programs for unserved school age youth in conjunction with and in response to concerns of federal, state, local, and/or not-for-profit agencies. Program Goals and Objectives - Explore and develop service programs for underserved school districts, charters, and other educational institutions in Pima County - Maintain funding levels for programs to ensure quality services for underserved communities in Pima County Program Performance Measures Special programs operated Program funding levels maintained FY2008/2009 Actual FY2009/2010 Estimated 22 yes 23 yes FY2010/2011 Planned 26 yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted SUPPLIES AND SERVICES 2,748,085 2,700,000 2,552,300 2,748,085 2,700,000 2,552,300 2,028,584 2,305,000 2,156,600 425,286 395,000 395,700 2,453,870 2,700,000 2,552,300 0 0 0 0 294,215 0 0 0 0 0 0 0 2,748,085 2,700,000 2,552,300 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-55 This page intentionally left blank. 11-56 Pima County FY 2010/2011 Adopted Budget Stadium District Expenditures: 4,348,162 FTEs Revenues: 1,796,141 31.2 Function Statement: Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional baseball teams that will have a positive impact on the community and the local economy. Mandates: ARS Title 48, Chapter 26: Stadium Districts Expenditures by Program Kino Ecosystem Restoration Project 4.87% Administration 27.24% Grounds Maintenance 41.70% Buildings/Facilities 19.29% Events 6.90% Sources of All Funding Department Revenue 24.41% Transient Lodging Tax 23.71% Fund Balance Decrease 34.66% Operating Transfers 17.22% 11-57 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: STADIUM DISTRICT Expenditures by Program ADMINISTRATION FY2008/2009 Actual FY2009/2010 Adopted 1,660,980 BUILDINGS/FACILITIES FY2010/2011 Adopted 1,688,454 1,184,312 0 0 838,591 213,671 768,904 300,000 1,526,993 2,401,754 1,813,484 0 196,417 211,775 3,401,644 5,055,529 4,348,162 6,617,130 1,420,800 1,487,441 0 0 5,100 EVENTS 305,026 147,500 300,000 GROUNDS MAINTENANCE 635,673 697,500 3,600 EVENTS GROUNDS MAINTENANCE KINO ECOSYSTEM RESTORATION PROJECT Total Expenditures Funding by Source Revenues ADMINISTRATION BUILDINGS/FACILITIES Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 7,557,829 (754,715) 0 (3,401,470) 2,265,800 (931,846) 0 3,721,575 1,796,141 1,933 0 2,550,088 3,401,644 5,055,529 4,348,162 Staffing (FTEs) by Program ADMINISTRATION 2.1 4.2 7.4 BUILDINGS/FACILITIES 0.0 0.0 1.0 EVENTS 0.2 3.3 0.0 GROUNDS MAINTENANCE 2.3 20.5 19.7 KINO ECOSYSTEM RESTORATION PROJECT 0.0 2.7 3.1 Total Staffing (FTEs) 4.6 30.7 31.2 Total Program Funding Notes: Pursuant to the Intergovernmental Agreement between Pima County and the Pima County Stadium District for Personnel and Services Contract No. 01-57-P-132729-0603 (dated June 17, 2003, recorded in Docket 12080 at Page 213 on June 26, 2003), employees performing work for the Pima County Stadium District are Pima County employees assigned to do work for the Pima County Stadium District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Stadium District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on February 1, 2012. In fiscal year 2009/10 the cost of playing fields maintenance and the Kino Ecosystem Restoration Project were transferred to the Stadium District budget from the Kino Sports Complex. 11-58 Pima County FY2010/2011 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: ADMINISTRATION 2012 Function Provide management and administrative functions at the Stadium. Description of Services Provide oversight and direction for the Stadium District including the stadium field, buildings, practice fields, Kino Ecosystem Restoration Project (KERP), and special events. Provide coordination of Major League Baseball extended spring training with the Arizona Diamondbacks, Southern Arizona Sports Foundation (SASF), and all contracted services needed for game day operations. Provide a venue for organized baseball, organized soccer, community recreation, and special events. Oversee promotion, marketing, financial accountability, site maintenance, contracts, personnel, and scheduling. Program Goals and Objectives - Monitor and manage contracts for compliance - Develop marketing strategy to increase the number of events as well as the community use of facilities - Manage Stadium District human, financial, and physical resources within approved budget Financial Highlights and Significant Issues $1,500,000 has been reserved in the County's Budget Stabilization Fund for fiscal year 2010/11 to subsidize the operations of the Stadium District. This amount is needed due to the loss of revenues as a result of the loss of Major League Baseball Spring Training at Tucson Electric Park and the continued decline in the tourist dependent revenue sources that support the Stadium District. Program Performance Measures Percent of contracts monitored for compliance Number of special events increased Stadium managed within approved budget FY2008/2009 Actual FY2009/2010 Estimated 100% yes yes 100% yes yes FY2010/2011 Planned 100% yes yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 319,090 1,339,108 2,782 424,383 1,205,671 58,400 517,673 662,139 4,500 1,660,980 1,688,454 1,184,312 1,547,211 1,404,000 1,427,441 62,993 12,000 60,000 5,006,926 4,800 0 6,617,130 1,420,800 1,487,441 (754,715) 0 (4,201,435) (2,224,298) 0 2,491,952 (1,264,670) 0 961,541 1,660,980 1,688,454 1,184,312 2.1 4.2 7.4 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 11-59 Pima County FY2010/2011 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: BUILDINGS/FACILITIES 2012 Function Maintain the buildings and facilities of the Stadium District to the highest possible standard. Description of Services Provide repair and maintenance of buildings and facilities as needed as part of an ongoing facilities maintenance program. Coordinate necessary services through both the Facilities Management department and contracted vendor services to provide for general upkeep on Stadium District buildings and facilities. Program Goals and Objectives - Maintain buildings and facilities at their highest level to extend life and usefulness - Establish and maintain long term facilities maintenance program for structures, equipment, and building improvements Program Performance Measures Motion sensors installed on light switches Programmable thermostats installed Low flow fixtures installed Meters installed to better manage utilities use Facilities maintenance program established Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Estimated n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Planned 25 30 12 3 yes FY2009/2010 Adopted FY2010/2011 Adopted 0 0 0 0 0 0 206,891 628,200 3,500 0 0 838,591 Revenues 0 0 5,100 Operating Revenue Sub-Total MISCELLANEOUS 0 0 5,100 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 0 0 0 833,491 0 0 838,591 0.0 0.0 1.0 Total Program Funding Program Staffing (FTEs) 11-60 Pima County FY2010/2011 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: EVENTS 2012 Function Provide venues for both community use and revenue generating events. Description of Services Provide services and facilities for community recreation and activities such as special benefits, community events, sports events, gem shows, and concerts. Program Goals and Objectives - Increase the number of revenue generating sports events such as baseball tournaments, high school football games, and soccer tournaments - Increase the number of other revenue generating events such as concerts, gem shows, company parties, and other events - Increase the number of community sports events such as little league baseball and soccer leagues - Increase the number of other non sport community events such as Hope Fest, Sheriff's Safe Night Halloween party, and fundraising events Program Performance Measures Sports events held (revenue generating) Other events held (revenue generating) Community sports events held (non-revenue) Other community events held (non-revenue) Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 22 12 10 4 25 16 12 5 FY2008/2009 Actual FY2010/2011 Planned 30 18 15 6 FY2009/2010 Adopted FY2010/2011 Adopted 27,177 186,494 190,054 578,850 0 300,000 213,671 768,904 300,000 Revenues 305,026 147,500 300,000 Operating Revenue Sub-Total MISCELLANEOUS 305,026 147,500 300,000 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 (91,355) 0 0 621,404 0 0 0 213,671 768,904 300,000 0.2 3.3 0.0 Total Program Funding Program Staffing (FTEs) 11-61 Pima County FY2010/2011 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: GROUNDS MAINTENANCE 2012 Function Provide and maintain baseball and soccer fields. Description of Services Provide a venue for major league baseball teams, and community baseball and soccer leagues. Perform major league baseball field maintenance for Diamondbacks extended Spring Training/Instructional Leagues in September and October 2010 only. Program Goals and Objectives - Ensure fields are available for use and are maintained efficiently - Increase the number of baseball and soccer tournaments held at the Stadium - Maximize irrigation efficiency levels compared to standard for humidity, precipitation, and air quality Program Performance Measures Stadium and practice fields available and well maintained Baseball and soccer tournaments held Maximum irrigation efficiency levels met Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated n/a yes yes n/a n/a 8 yes 10 yes FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 484,688 982,165 60,140 1,041,474 1,228,780 131,500 974,434 728,050 111,000 1,526,993 2,401,754 1,813,484 Revenues 635,673 697,500 3,600 Operating Revenue Sub-Total MISCELLANEOUS 635,673 697,500 3,600 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 891,320 1,096,035 0 608,219 1,074,114 0 735,770 1,526,993 2,401,754 1,813,484 2.3 20.5 19.7 Total Program Funding Program Staffing (FTEs) 11-62 Pima County FY2010/2011 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: KINO ECOSYSTEM RESTORATION PROJECT 2012 Function Provide landscape maintenance services and best management practices for the Kino Ecosystem Restoration Project (KERP). Description of Services Maintain landscape and parking lot areas of the KERP including maintenance of decomposed granite, irrigation, tree, shrub, and groundcover; litter removal; sign replacement; and parking lot sweeping. Manage KERP including mosquito control for West Nile virus abatement, water harvesting, non-native and invasive species control, maintenance of six riparian habitats, and permit compliance. Program Goals and Objectives - Maintain landscapes to a consistently high standard through increased landscape services - Maximize the harvesting of storm water for irrigation of Kino Sports Complex and the Stadium - Maintain a low mosquito population to assist in the containment of the spread of the West Nile virus Program Performance Measures Total acre feet of storm water harvested Total acre feet of reclaimed water purchased Mosquito trap counts Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Estimated n/a n/a n/a 126 149 3 FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES 145 160 4 FY2009/2010 Adopted FY2010/2011 Adopted 0 0 145,117 51,300 144,075 67,700 0 196,417 211,775 0 0 0 196,417 0 0 192,489 0 19,286 0 196,417 211,775 0.0 2.7 3.1 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) FY2010/2011 Planned 11-63 This page intentionally left blank. 11-64 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ADMINISTRATION CIVIL SERVICES COURTROOM SERVICES CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY JUVENILE SERVICES PROBATE SERVICES RECORDS RETENTION TOTAL CLERK OF SUPERIOR COURT 632,850 1,459,075 2,334,869 715,604 1,441,107 439,757 1,553,067 325,478 1,138,750 306 90,932 600,811 746,344 632,850 1,459,075 2,334,869 715,910 1,532,039 1,040,568 1,553,067 325,478 1,885,094 10,040,557 1,438,393 11,478,950 CONSTABLES CONSTABLES TOTAL CONSTABLES 1,038,444 1,038,444 1,038,444 1,038,444 COUNTY ATTORNEY ADMINISTRATION CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION TOTAL COUNTY ATTORNEY 2,123,281 2,683,885 253,248 14,224,511 323,406 519,239 10,575,071 2,123,281 3,007,291 772,487 24,799,582 19,284,925 11,417,716 30,702,641 3,255,750 12,022,390 22,180 955,511 3,277,930 12,977,901 15,278,140 977,691 16,255,831 12,750 672,587 12,750 INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER TOTAL INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES 672,587 TOTAL JUSTICE COURT AJO 672,587 12,750 685,337 477,624 34,815 512,439 477,624 34,815 512,439 1,587,013 3,256,559 1,721,377 565,738 1,372,761 1,587,013 3,822,297 3,094,138 6,564,949 1,938,499 8,503,448 1,643,101 624,487 747,420 8,665,742 1,129,712 2,045,917 7,106,886 85,977 710,026 9,207,465 1,729,078 1,334,513 747,420 8,693,314 1,168,360 2,045,917 16,314,351 21,963,265 10,069,688 32,032,953 JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY TOTAL JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS TOTAL JUSTICE COURTS TUCSON JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES COURT SUPPORT SERVICES DETENTION SERVICES INFORMATION TECHNOLOGY AND RESEARCH JUDICIAL SERVICES PROBATION SERVICES TOTAL JUVENILE COURT 12-1 27,572 38,648 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures OFFICE OF COURT APPOINTED COUNSEL CONTRACT ATTORNEYS DEPENDENCY REPRESENTATION OFFICE OF COURT APPOINTED COUNSEL PHOTO TRAFFIC ENFORCEMENT TOTAL OFFICE OF COURT APPOINTED COUNSEL 9,118,237 485,023 503,605 2,438,080 9,118,237 485,023 503,605 2,438,080 12,544,945 12,544,945 239,272 2,174,782 239,272 2,174,782 2,414,054 2,414,054 PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES TOTAL PUBLIC FIDUCIARY SHERIFF ADMINISTRATIVE CORRECTIONS FORFEITURES HIDTA INVESTIGATIONS OPERATIONS 16,718,958 42,419,463 TOTAL SHERIFF 19,994,380 38,918,163 6,680,427 3,079,152 1,350,000 2,864,785 659,496 2,159,518 23,399,385 45,498,615 1,350,000 2,864,785 20,653,876 41,077,681 118,050,964 16,793,378 134,844,342 12,536,501 3,139,042 2,018,323 4,181,483 768,533 883,692 1,442,378 9,401,372 1,088,515 610,863 825,000 317,675 13,420,193 3,139,042 3,460,701 13,582,855 1,857,048 610,863 2,763,484 480,047 2,394,308 2,425,483 29,564,529 14,569,495 44,134,024 237,894,983 57,252,425 295,147,408 SUPERIOR COURT ADJUDICATION ADMINISTRATION ADULT PROBATION COURT SERVICES ADULT PROBATION FIELD AND OPERATIONS CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARTMENTS INFORMATION SERVICES LAW LIBRARY PRETRIAL SERVICES TRIAL SERVICES 1,938,484 162,372 2,394,308 2,425,483 TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 12-2 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ADMINISTRATION CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY RECORDS RETENTION 2,425,774 TOTAL CLERK OF SUPERIOR COURT 328,000 1,000 800 63,100 295,000 664,500 2,426,774 800 391,100 295,000 664,500 2,753,774 1,024,400 3,778,174 CONSTABLES CONSTABLES TOTAL CONSTABLES 361,390 361,390 361,390 361,390 COUNTY ATTORNEY CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION 49,670 5,000 530,445 9,588,750 5,000 530,445 9,638,420 49,670 10,124,195 10,173,865 14,400 12,400 349,450 12,400 363,850 14,400 361,850 376,250 JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES 241,222 3,000 8,908 244,222 8,908 TOTAL JUSTICE COURT AJO 241,222 11,908 253,130 291,106 75,197 366,303 291,106 75,197 366,303 5,092,144 586,000 188,548 334,000 644,761 5,092,144 920,000 833,309 5,866,692 978,761 6,845,453 1,000 30,000 133,000 85,977 710,026 27,572 38,648 9,066,164 86,977 740,026 160,572 38,648 9,066,164 164,000 9,928,387 10,092,387 TOTAL COUNTY ATTORNEY INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER TOTAL INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY TOTAL JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS TOTAL JUSTICE COURTS TUCSON JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES DETENTION SERVICES INFORMATION TECHNOLOGY AND RESEARCH PROBATION SERVICES TOTAL JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL CONTRACT ATTORNEYS PHOTO TRAFFIC ENFORCEMENT TOTAL OFFICE OF COURT APPOINTED COUNSEL 12-3 823,454 4,100,036 823,454 4,100,036 4,923,490 4,923,490 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES TOTAL PUBLIC FIDUCIARY 15,000 696,131 15,000 696,131 711,131 711,131 SHERIFF ADMINISTRATIVE CORRECTIONS FORFEITURES HIDTA INVESTIGATIONS OPERATIONS 186,500 8,719,350 TOTAL SHERIFF 648,500 15,000 6,680,427 2,539,297 50,000 2,864,785 659,496 2,159,518 6,866,927 11,258,647 50,000 2,864,785 1,307,996 2,174,518 9,569,350 14,953,523 24,522,873 503,050 1,414,656 1,878,711 8,833,871 686,043 495,500 272,170 1,917,706 1,878,711 8,833,871 686,043 495,500 272,170 40,000 543,050 13,580,951 14,124,001 25,489,275 51,039,172 76,528,447 SUPERIOR COURT ADJUDICATION ADULT PROBATION COURT SERVICES ADULT PROBATION FIELD AND OPERATIONS CONCILIATION COURT INFORMATION SERVICES LAW LIBRARY PRETRIAL SERVICES 40,000 TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 12-4 Pima County FY 2010/2011 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ADMINISTRATION CIVIL SERVICES COURTROOM SERVICES CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY JUVENILE SERVICES PROBATE SERVICES RECORDS RETENTION 9.3 33.5 49.4 16.2 27.1 9.2 31.7 6.0 30.2 TOTAL CLERK OF SUPERIOR COURT 212.6 CONSTABLES CONSTABLES 13.0 TOTAL CONSTABLES 13.0 COUNTY ATTORNEY ADMINISTRATION CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION 29.0 73.3 15.0 340.3 TOTAL COUNTY ATTORNEY 457.6 INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER 39.0 163.8 TOTAL INDIGENT DEFENSE 202.8 JUSTICE COURT AJO JUSTICE COURT AJO 10.6 TOTAL JUSTICE COURT AJO 10.6 JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY 11.5 TOTAL JUSTICE COURT GREEN VALLEY 11.5 JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS 28.3 93.7 13.0 TOTAL JUSTICE COURTS TUCSON 135.0 12-5 Pima County FY 2010/2011 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES COURT SUPPORT SERVICES DETENTION SERVICES INFORMATION TECHNOLOGY AND RESEARCH JUDICIAL SERVICES PROBATION SERVICES 24.3 27.6 15.4 188.3 15.6 24.4 235.0 TOTAL JUVENILE COURT 530.6 OFFICE OF COURT APPOINTED COUNSEL DEPENDENCY REPRESENTATION OFFICE OF COURT APPOINTED COUNSEL PHOTO TRAFFIC ENFORCEMENT 6.5 7.8 0.3 TOTAL OFFICE OF COURT APPOINTED COUNSEL 14.6 PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES 1.0 34.5 TOTAL PUBLIC FIDUCIARY 35.5 SHERIFF ADMINISTRATIVE CORRECTIONS HIDTA INVESTIGATIONS OPERATIONS 156.0 643.7 23.5 226.0 364.0 TOTAL SHERIFF 1,413.2 SUPERIOR COURT ADJUDICATION ADMINISTRATION ADULT PROBATION COURT SERVICES ADULT PROBATION FIELD AND OPERATIONS CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARTMENTS INFORMATION SERVICES LAW LIBRARY PRETRIAL SERVICES TRIAL SERVICES 163.0 51.5 58.7 237.2 22.0 10.1 25.8 4.0 48.3 47.0 TOTAL SUPERIOR COURT 667.6 3,704.6 TOTAL JUSTICE & LAW ENFORCEMENT Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 12-6 Pima County FY 2010/2011 Adopted Budget Clerk of the Superior Court Expenditures: 11,478,950 Function Statement: Maintain and hold accessible for the public and the court all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor the department's revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Mandates: ARS Title 12, Chapter 2, Article 8: Clerk of the Superior Court FTEs Revenues: 212.6 Expenditures by Program Records Retention 16.42% Administration 5.51% Civil Services 12.71% Probate Services 2.84% Courtroom Services 20.34% Juvenile Services 13.53% Information Technology 9.06% Financial Services 13.35% Criminal Services 6.24% Sources of All Funding General Fund Support 63.48% Department Revenue 32.91% Fund Balance Decrease 3.61% 12-7 3,778,174 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: CLERK OF SUPERIOR COURT Expenditures by Program ADMINISTRATION FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 616,827 429,366 CIVIL SERVICES 1,441,594 1,602,047 1,459,075 COURTROOM SERVICES 2,133,268 2,141,848 2,334,869 743,991 723,457 715,910 1,458,090 1,513,413 1,532,039 785,253 851,547 1,040,568 JUVENILE SERVICES 1,568,005 1,600,407 1,553,067 PROBATE SERVICES 387,605 344,428 325,478 1,524,740 1,474,333 1,885,094 10,659,373 10,680,846 11,478,950 2,544,322 2,428,774 2,426,774 CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY RECORDS RETENTION Total Expenditures 632,850 Funding by Source Revenues ADMINISTRATION CIVIL SERVICES 1,606 0 0 CRIMINAL SERVICES 1,848 800 800 FINANCIAL SERVICES 591,562 391,100 391,100 INFORMATION TECHNOLOGY 284,107 295,000 295,000 JUVENILE SERVICES RECORDS RETENTION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 528 0 0 936,442 664,500 664,500 4,360,415 0 0 (561,220) 6,860,178 3,780,174 0 0 (417,838) 7,318,510 3,778,174 0 0 413,993 7,286,783 10,659,373 Staffing (FTEs) by Program ADMINISTRATION 10,680,846 11,478,950 7.1 7.0 9.3 CIVIL SERVICES 38.4 37.6 33.5 COURTROOM SERVICES 48.1 44.7 49.4 CRIMINAL SERVICES 18.0 16.1 16.2 FINANCIAL SERVICES 29.9 29.0 27.1 INFORMATION TECHNOLOGY 11.0 12.0 9.2 JUVENILE SERVICES 33.0 33.1 31.7 PROBATE SERVICES 6.0 6.0 6.0 30.0 32.0 30.2 221.5 217.5 212.6 RECORDS RETENTION Total Staffing (FTEs) 12-8 Pima County FY2010/2011 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: ADMINISTRATION 1000 Function Provide administrative, managerial, and human resources support for all operations of the department. Provide quality, accessible, and streamlined court related services to the judicial system and the public by operating in an environment of accountability. Develop strong, competent, open, and trusting partnerships which facilitate and exemplify government service. Description of Services Administer, direct, and manage all areas in compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances. Ensure that all support services are provided to Superior Court divisions. Maintain a highly trained staff to ensure efficient and cost effective service to the courts and court partners. Provide all departmental functions of human resources. Program Goals and Objectives - Provide guidance to department staff in compliance with all mandates and policies - Ensure compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances - Train managers and supervisors to enhance performance and communicate organizational expectations - Hire, supervise, monitor and evaluate personnel Program Performance Measures Sanctions imposed on department for non-compliance of mandates Training sessions conducted Employee evaluations completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 0 0 0 18 100% 20 100% 22 100% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 527,133 89,694 355,861 73,505 548,666 84,184 616,827 429,366 632,850 Revenues CHARGES FOR SERVICES 1,361,074 1,098,174 1,098,174 FINES AND FORFEITS 1,181,388 1,322,000 1,322,000 693 5,600 5,600 INTEREST MISCELLANEOUS Operating Revenue Sub-Total INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 245 0 0 2,543,400 2,425,774 2,425,774 922 3,000 1,000 922 3,000 1,000 0 0 (922) (1,926,573) 0 0 (3,000) (1,996,408) 0 0 (1,000) (1,792,924) 616,827 429,366 632,850 7.1 7.0 9.3 Program Staffing (FTEs) 12-9 Pima County FY2010/2011 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: CIVIL SERVICES 1000 Function Process all civil filings and payments mandated by Arizona Revised Statutes. Description of Services Receive, record, and maintain all civil case filings. Program Goals and Objectives - Issue orders of protection/injunctions against harassment - Promote use of drop box as an alternative filing method - Process all civil filings in a timely manner Program Performance Measures Orders of protection issued monthly Percent of civil filings placed in drop box Percent of civil filings processed within daily time frame FY2008/2009 Actual FY2009/2010 Estimated 594 45% 99% 615 50% 99% FY2010/2011 Planned 624 60% 99% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,342,901 98,693 1,457,429 144,618 1,335,375 123,700 1,441,594 1,602,047 1,459,075 1,606 0 0 1,606 0 0 0 0 0 1,439,988 0 0 0 1,602,047 0 0 0 1,459,075 1,441,594 1,602,047 1,459,075 38.4 37.6 33.5 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-10 Pima County FY2010/2011 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: COURTROOM SERVICES 1000 Function Provide court related services for civil, domestic relations, probate, criminal, juvenile, and child support cases in litigation. Description of Services Provide a courtroom clerk for every open court hearing. Create a synopsis (minute entry) for each hearing and process all associated paperwork connected to each specific hearing. Distribute and direct minute entries and other court documents to interested parties. Program Goals and Objectives - Process accurate minutes of court proceedings on a timely basis - Ensure customer satisfaction with services - Provide timely processing of court documents Program Performance Measures Accuracy rate of court documents Court documents processed on time Customers rating services as satisfactory or higher FY2008/2009 Actual FY2009/2010 Estimated 99% 99% 99% 99% 100% 99% FY2010/2011 Planned 100% 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,062,850 70,418 2,068,990 72,858 2,248,830 86,039 2,133,268 2,141,848 2,334,869 0 0 0 2,133,268 0 0 0 2,141,848 0 0 0 2,334,869 2,133,268 2,141,848 2,334,869 48.1 44.7 49.4 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-11 FY2010/2011 Adopted Pima County FY2010/2011 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: CRIMINAL SERVICES 1000 Function Process all criminal filings and payments mandated by Arizona Revised Statutes. Description of Services Provide quality, accessible, and streamlined court related services and resources to enable the court and probationers to meet the requirements set by the judiciary. Program Goals and Objectives - Process all criminal filings in a timely manner - Provide probation officers with court records needed to supervise their probation caseloads - Maintain and keep current all probationer case files relating to court orders and assessments Program Performance Measures Criminal case files updated monthly Assessment payments collected monthly Probation reports generated monthly Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 2,403 810 325 2,600 985 425 FY2008/2009 Actual FY2010/2011 Planned 2,650 1,000 475 FY2009/2010 Adopted FY2010/2011 Adopted 708,976 35,015 688,407 35,050 671,168 44,742 743,991 723,457 715,910 1,109 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 1,109 0 0 739 800 800 739 800 800 0 0 (739) 742,882 0 0 (800) 723,457 0 0 (494) 715,604 743,991 723,457 715,910 18.0 16.1 16.2 12-12 Pima County FY2010/2011 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: FINANCIAL SERVICES 1000 Function Provide financial services to both internal and external customers of the court. Develop and monitor the annual budget. Prepare financial statements. Supervise all financial systems, accounts payable, payroll processing, and records maintenance. Provide collection services in order to collect past due court ordered assessments. Provide child support services for IV-D and non IV-D cases. Maintain and update records as needed and assist the court in distributing wage assignments. Description of Services Provide financial support to the courts in order to ensure all monies received are processed and distributed to the necessary agencies. Maintain accurate and timely accounting records. Maintain and update collection activity on all past due court ordered assessments. Assist families in the child support area to ensure proper record maintenance. Process all court documents in a timely and efficient manner. Program Goals and Objectives - Comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies - Provide collection services for all deferred payments - Meet statutory deadlines for court related matters - Enhance cash management services - Initiate quarterly probation billings Program Performance Measures New deferred payment cases established monthly Billings sent to probationers per quarter Monthly financial reports submitted on time FY2008/2009 Actual FY2009/2010 Estimated 258 1,401 100% 300 1,475 100% FY2010/2011 Planned 325 1,525 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,306,044 152,046 1,383,313 130,100 1,314,586 217,453 1,458,090 1,513,413 1,532,039 465,221 300,000 300,000 57,240 28,000 28,000 328,000 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total 522,461 328,000 INTERGOVERNMENTAL 40,679 27,000 27,000 CHARGES FOR SERVICES 22,743 23,000 23,000 5,679 13,100 13,100 69,101 63,100 63,100 0 0 3,292 1,119,021 0 0 27,832 1,113,107 1,458,090 1,513,413 1,532,039 29.9 29.0 27.1 INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (55,207) 921,735 12-13 Pima County FY2010/2011 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: INFORMATION TECHNOLOGY 1000 Function Provide for the design, development, implementation, support, and management of computerized information systems (software applications and computer hardware) for the department. Description of Services Develop and maintain department automation projects. Provide software engineering and maintenance of automation projects. Provide management and support of technology resources. Provide fast and efficient distribution of court generated documents to the public. Program Goals and Objectives - Provide customer support within 30 minutes of request - Develop superior software engineering and maintenance of all automation projects - Maintain reliable management and support technology resources - Establish document distribution and tracking Program Performance Measures Respond to call center inquiries within 30 minutes Security system maintained 24 hrs a day Computer systems updated as needed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 90% 100% 100% 100% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 100% 100% 100% FY2010/2011 Adopted 731,998 (28,675) 81,930 749,247 52,300 50,000 613,050 85,918 341,600 785,253 851,547 1,040,568 263,625 235,000 235,000 20,482 60,000 60,000 Special Programs Revenue Sub-Total 284,107 295,000 295,000 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 67,551 433,595 0 0 1,939 554,608 0 0 305,811 439,757 785,253 851,547 1,040,568 11.0 12.0 9.2 Total Program Expenditures Program Funding by Source Revenues CHARGES FOR SERVICES INTEREST Total Program Funding Program Staffing (FTEs) 12-14 Pima County FY2010/2011 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: JUVENILE SERVICES 1000 Function Provide court related services to the judicial system and public concerning all juvenile related issues. Description of Services Provide a courtroom clerk for every open court hearing; create minute entries of all court procedures; and comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws, ordinances, and policies. Distribute minute entries and other court documents to interested parties. Program Goals and Objectives - Ensure delinquency cases are processed within 24 hours of filing - Provide all case files prior to scheduled court hearings - Provide outstanding service to internal and external customers Program Performance Measures Delinquency cases processed within 24 hours Case files provided prior to daily court hearings FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% 100% FY2010/2011 Planned 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,503,351 64,654 1,526,534 73,873 1,467,767 85,300 1,568,005 1,600,407 1,553,067 528 0 0 528 0 0 0 0 0 1,567,477 0 0 0 1,600,407 0 0 0 1,553,067 1,568,005 1,600,407 1,553,067 33.0 33.1 31.7 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-15 Pima County FY2010/2011 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: PROBATE SERVICES 1000 Function Oversee all probate cases and all minor and adult guardian and conservator cases. Perform data entry and maintain case management information for the wards of the court including information relating to fiduciaries appointed by the court. (Information is utilized not only by Superior Court, but also by the Supreme Court governing certified fiduciaries.) Conduct various customer service functions such as providing certified copies of wills and letters of administration. Description of Services Responsible for filing all probate, trust, and guardianship/conservator cases. Provide service to internal and external customers and provide certified copies of documents and letters of administration. Program Goals and Objectives - Process all guardianship cases in a timely manner - Provide e-filing capabilities to attorneys - Issue letters of administration daily Program Performance Measures Cases submitted through e-filing per month Letters of administration issued on time Guardianship cases processed on time Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2008/2009 Actual FY2009/2010 Estimated 176 100% 100% 181 100% 100% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 190 100% 100% FY2010/2011 Adopted 367,053 20,552 323,378 21,050 298,847 26,631 387,605 344,428 325,478 0 0 0 387,605 0 0 0 344,428 0 0 0 325,478 387,605 344,428 325,478 6.0 6.0 6.0 12-16 Pima County FY2010/2011 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: RECORDS RETENTION 1000 Function Provide for the storage of all court documentation (case files) as mandated by state of Arizona guidelines. Description of Services Provide storage, along with retrieval and return functions of all court case files for Superior Court and the public as required. Program Goals and Objectives - Check all documents thoroughly and correct before placing into storage - Complete the scanning of archive documents into the Arizona case management system (AGAVE) - Maintain reliable customer service with all units of the Superior Court and the public Program Performance Measures Documents checked before placing in storage Old files scanned into the AGAVE system FY2008/2009 Actual FY2009/2010 Estimated 100% 95% 100% 95% FY2010/2011 Planned 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,178,663 280,557 65,520 1,221,051 253,282 0 1,150,009 735,085 0 1,524,740 1,474,333 1,885,094 79 0 0 79 0 0 912,887 611,000 611,000 23,476 53,500 53,500 936,363 664,500 664,500 0 0 (571,903) 1,160,201 0 0 (419,269) 1,229,102 0 0 81,844 1,138,750 1,524,740 1,474,333 1,885,094 30.0 32.0 30.2 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-17 This page intentionally left blank. 12-18 Pima County FY 2010/2011 Adopted Budget Constables Expenditures: 1,038,444 Function Statement: Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Mandates: ARS Title 22, Chapter 1, Article 1: Justice Precincts and Precinct Officers; ARS Title 22, Chapter 1, Article 3: Constables FTEs Revenues: 13.0 Expenditures by Program Constables 100% Sources of All Funding Department Revenue 34.80% General Fund Support 65.20% 12-19 361,390 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: CONSTABLES Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted CONSTABLES 977,748 993,798 1,038,444 Total Expenditures 977,748 993,798 1,038,444 CONSTABLES 399,568 361,390 361,390 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 399,568 0 0 0 578,180 361,390 0 0 0 632,408 361,390 0 0 0 677,054 Total Program Funding 977,748 993,798 1,038,444 13.0 13.0 13.0 13.0 13.0 13.0 Funding by Source Revenues Staffing (FTEs) by Program CONSTABLES Total Staffing (FTEs) 12-20 Pima County FY2010/2011 Adopted Budget Program Summary Department: CONSTABLES Program: CONSTABLES 1000 Function Serve Justice Court papers as required by ARS 22-102 and 22-131. Act as Peace Officer for the Pima County Justice Courts. Description of Services Serve and return civil, criminal, and traffic court papers within the precincts. Serve and attend the Justice of the Peace of the courts within the precincts in which they were elected to serve. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out statutorily mandated duties - Serve civil/criminal papers from the justice courts, as well as from other counties and states - Improve efficiency of service to the precincts - Improve the quality of service to the community Program Performance Measures Percent of civil papers served Percent of civil fees collected Percent of criminal papers served Percent of domestic violence/harassment orders served Attempts to serve Justice Court papers Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 95% 97% 70% 85% 95% 97% 76% 87% 95% 97% 76% 87% 100% 100% 100% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 830,336 147,412 873,655 120,143 898,669 139,775 977,748 993,798 1,038,444 Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS 17,095 0 0 331,454 323,490 323,490 51,019 37,900 37,900 Operating Revenue Sub-Total 399,568 361,390 361,390 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 578,180 0 0 0 632,408 0 0 0 677,054 977,748 993,798 1,038,444 13.0 13.0 13.0 Total Program Funding Program Staffing (FTEs) 12-21 This page intentionally left blank. 12-22 Pima County FY 2010/2011 Adopted Budget County Attorney Expenditures: 30,702,641 Function Statement: Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime, and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents and merchants in collecting bad check restitution via the Bad Check Program. Operate 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs by working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Mandates: ARS Title 11, Chapter 3, Article 6: County Attorney; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries FTEs Revenues: 457.6 Expenditures by Program Administration 6.92% Civil Legal Services 9.79% Community Support 2.52% Criminal Prosecution 80.77% Sources of All Funding Department Revenue 33.14% General Fund Support 62.65% Fund Balance Decrease 4.21% 12-23 10,173,865 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: COUNTY ATTORNEY Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted ADMINISTRATION 2,186,729 2,145,745 2,123,281 CIVIL LEGAL SERVICES 2,331,722 2,985,763 3,007,291 COMMUNITY SUPPORT 976,632 1,048,473 772,487 CRIMINAL PROSECUTION 22,344,824 23,874,414 24,799,582 Total Expenditures 27,839,907 30,054,395 30,702,641 Funding by Source Revenues ADMINISTRATION 0 0 CIVIL LEGAL SERVICES 512,744 500,000 5,000 COMMUNITY SUPPORT 543,196 609,500 530,445 9,628,724 8,243,860 9,638,420 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 10,684,277 0 0 (2,211,502) 19,367,132 9,353,360 0 0 1,476,682 19,224,353 10,173,865 0 0 1,293,521 19,235,255 Total Program Funding 27,839,907 30,054,395 30,702,641 Staffing (FTEs) by Program ADMINISTRATION 29.0 29.0 29.0 CIVIL LEGAL SERVICES 68.3 74.3 73.3 COMMUNITY SUPPORT 17.0 17.0 15.0 CRIMINAL PROSECUTION 333.1 328.0 340.3 Total Staffing (FTEs) 447.4 448.3 457.6 CRIMINAL PROSECUTION (387) 12-24 Pima County FY2010/2011 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: ADMINISTRATION 1000 Function Implement programs, procedures, and information technology consistent with the direction and priorities established by the Pima County Attorney. Provide administrative and technical support services in support of departmental missions. Description of Services Administer personnel, payroll, purchasing, budget and finance, information technology, and public information services for the department. Set priorities and provide direction for the department as a whole. Comply with Pima County Administrative Procedures and Board of Supervisors Policies. Coordinate activities with County Administration departments. Program Goals and Objectives - Provide open communications between the Pima County Attorney’s Office, other County departments, other governmental agencies, and the public - Provide attorneys and support staff with resources necessary to conduct the affairs of the office while constantly striving for positive returns on investment and ensure compliance with federal and state guidelines, laws, statutes, and local mandates (including Pima County Board of Supervisors Policies, Pima County Administrative Procedures, Pima County Merit System Rules & Personnel Policies, and departmental policies and procedures) - Submit bi-weekly payroll to the Finance Department by established deadlines - Comply with deadlines for financial reporting of various County, state, and federal funds - Ensure at least 90% of travel arrangements for witnesses/victims are made in a timely cost effective manner - Identify the needs of each program and attempt to increase the number of volunteers and interns to be recruited and trained for these programs for the purpose of supplementing the work force and to provide additional resources for each program area - Complete the Grand Jury and Issuing systems for the Criminal Division - Continue implementing the electronic transfers and electronic signatures to the Clerk of the Superior Court for all criminal matters beginning with indictments - Complete the criminal data base design and the CAPS database view to allow fuller development of new systems with new fields being allowed - Maintain at least a 96% uptime of the network infrastructure for the six departmental and non departmental facilities from 7:00 AM to 6:00 PM, seven days a week - Complete at least 95% of the design, development, and implementation of departmental and non departmental databases, applications, and reports within mutually established deadlines - Efficiently install, upgrade, and maintain infrastructure components and peripherals with at least a 95% customer satisfaction rate - Perform research, statistical analysis, and auditing functions with at least a 95% customer satisfaction rate - Conduct 45 monthly audits and achieve at least a 95% data systems accuracy Program Performance Measures Biweekly payroll submitted on time Financial reports submitted Witness travel and victim arrangements completed in a timely manner Increase in volunteers recruited/trained Help Desk Ticket Satisfaction (1:bad - 5:good) Network infrastructure uptime (% of 24/7) Unscheduled Network Downtime (Hours) Software Development Schedule Adherence Application Training Satisfaction (1:bad - 5:good) FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 889 100% 100% 1,075 100% 100% 1,100 100% 23% 4.80 99.98% 0 85% 4.00 25% 4.80 99.99% 0 80% 4.65 25% 4.75 96.00% 0 85% 4.75 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,826,179 352,191 8,359 1,852,063 293,682 0 1,867,545 255,736 0 2,186,729 2,145,745 2,123,281 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total 1,911 0 0 (2,298) 0 0 (387) 0 0 12-25 Pima County FY2010/2011 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: ADMINISTRATION Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 1000 0 0 0 2,187,116 0 0 0 2,145,745 0 0 0 2,123,281 2,186,729 2,145,745 2,123,281 29.0 29.0 29.0 12-26 Pima County FY2010/2011 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: CIVIL LEGAL SERVICES 1000 Function Serve as in-house legal counsel to Pima County Government by providing legal advice to, and legal representation on behalf of, the Pima County Board of Supervisors, other Pima County Elected Officials (including the Assessor, County Attorney, Justices of the Peace, Constables, Recorder, School Superintendent, Sheriff, and Treasurer) the Pima County Administrator, Deputy Pima County Administrators, all Pima County departments, boards, committees, commissions, hearing officers, and special taxing districts (including the Flood Control District, Stadium District, Library District, certain fire districts, etc.), collectively referred to hereinafter as “Pima County.” Description of Services Provides comprehensive legal services and representation to Pima County in diverse areas of law including: employment, tort (personal injury, excessive force, negligent road design, and civil rights), bankruptcy (collecting tax liens), property tax, environmental (defense of toxic tort and regulatory actions by state and federal environmental regulators, and prosecution of air quality, wildcat dumping, hazardous materials, and water quality violations), health care, Title 36 mental health commitments, elections, eminent domain, planning and zoning, the adoption and enforcement of building and zoning codes and other local ordinances, transportation, construction contracts, other types of contracts and inter-governmental agreements, real property, and telecommunications. Legal services provided include giving legal advice to Pima County client representatives; defending Pima County in all litigation filed against it; prosecuting violations of Pima County ordinances; representing and advising Pima County in administrative hearings; negotiating and drafting contracts, sale and purchase agreements, leases, and other legal documents; and drafting Pima County ordinances, resolutions, and regulations. Provide various legal services required of the Pima County Attorney by state statute including initiating involuntary mental health commitment actions, enforcing elections laws, enforcing the open meetings law, enforcing conflicts of interest laws, and enforcing other similar regulatory laws relating to public officials and public entities. Where conflicts of interest or other circumstances prevent the division from representing Pima County in a particular matter, enlist the services of competent outside legal counsel and prepare and monitor contracts necessary to employ such outside counsel on behalf of Pima County. Program Goals and Objectives -Serve the public with integrity by fostering ethical, effective, and efficient government through the provision of the highest quality legal services -Provide quality legal defense in legal actions brought against Pima County -Provide timely, accurate, and complete legal advice to Pima County -Provide quality legal prosecution of County code violations in civil and administrative actions brought on behalf of Pima County -Provide quality legal investigation and prosecution of violations in the employer sanctions laws on behalf of Pima County -Provide timely and thorough review of and make necessary revisions to contracts, intergovernmental agreements, ordinances, and resolutions -Provide timely, accurate, and complete education and training services to Pima County in order to promote the effectiveness of Pima County functions and to reduce liability -Ensure that attorneys and staff receive training necessary to perform their required functions and remain current within their relevant areas of law Program Performance Measures Savings from successful legal defense Satisfactory or above ratings on client evaluations for defense of legal proceedings Revenues and/or fines collected Cases in which the County prevails in obtaining requested relief Requests for reports/orders acted on within statutory or mutually established deadlines Satisfactory or above ratings on client evaluations for prosecutions of civil actions Hours spent providing legal representation at regularly scheduled meetings of County boards, commissions, and departments where legal counsel is required or requested to be present Satisfactory or above ratings on client evaluations for legal advice and consultation Routine contracts reviewed Routine contracts reviewed within 5 days IGAs/ordinances/resolutions reviewed within 5 days Client education training hours provided Satisfactory or above ratings on client evaluation FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 97% 99% 75% 99% 91% 99% $3,889,060 92% $4,411,746 92% $1,546,032 92% 100% 100% 100% 99% 99% 99% 1,000 1,000 1,000 98% 99% 99% 1,100 95% 98% 365 99% 1,100 95% 95% 357 99% 3,000 95% 95% 101 99% 12-27 Pima County FY2010/2011 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: CIVIL LEGAL SERVICES 1000 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,263,374 56,682 11,666 2,909,368 69,895 6,500 2,994,726 12,565 0 2,331,722 2,985,763 3,007,291 6,179 0 0 0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 6,179 0 500,000 500,000 0 6,565 0 5,000 506,565 500,000 5,000 0 0 (501,727) 2,320,705 0 0 (164,775) 2,650,538 0 0 318,406 2,683,885 2,331,722 2,985,763 3,007,291 68.3 74.3 73.3 12-28 Pima County FY2010/2011 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: COMMUNITY SUPPORT 1000 Function Operate 88-Crime receiving citizen tips to assist solving crimes. Assist Pima County residents and businesses by collecting payment for victims who have received bad checks. Ensure that defendants are held accountable and provide a diversion option from prosecution via the Bad Check Program. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods to reduce trends in youth violence, increase public safety, and reduce crime. Involve communities in reducing crime in their neighborhoods by establishing Community Justice Boards (CJBs). Description of Services Provide information on major unsolved crimes received through the 88-Crime program anonymous telephone hotline to law enforcement agencies. Collect restitution for victims who have received bad checks and provide financial accountability services through the Bad Check Program. Provide programs designed to reduce trends in youth violence through partnerships with communities, public and private sector agencies, and government institutions. Program Goals and Objectives -Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner -Work with the schools in the community bringing the Campus Crime Stopper Program into the schools -Increase community use of hotline -Increase participation at community events by 88-Crime -Increase the number of participants in the Bad Check Program -Increase the amount of restitution returned to participating individuals and merchants -Increase bad check collection effectiveness -Provide and increase the number of Communities Addressing Responsible Gun Ownership (CARGO) presentations designed to promote gun safety awareness -Coordinate the Community Justice Board Program that holds juvenile offenders accountable to the victim and community through the use of community volunteers who provide consequences via family conferences -Provide criminal eviction assistance training on criminal eviction laws and procedures for all private and commercial rental housing owners and assist landlords in eviction proceedings -Donate gun locks to the community to promote gun lock safety and responsible gun ownership -Provide training to agency staff, Community Justice Board volunteers, and case managers at the Center for Juvenile Alternatives on case management and prevention/resiliency Program Performance Measures Hotline and 88-crime office calls Personal contacts made at community events Presentations made at community events Bad Check Program participants Bad checks submitted Restitution collected Checks collected of those submitted CARGO presentations Gun locks donated Eviction training sessions Eviction proceedings CJB/staff training programs Community Justice Boards Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Estimated FY2010/2011 Planned 15,765 26,901 288 8,120 5,831 $1,148,934 100% 5 7,584 4 165 35 19 23,795 27,350 300 8,200 5,900 $1,200,000 100% 8 8,000 4 170 40 21 23,800 27,400 310 8,250 6,000 $1,250,000 100% 10 9,500 4 180 40 25 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 839,785 136,847 0 919,645 125,533 3,295 697,453 75,034 0 Total Program Expenditures 976,632 1,048,473 772,487 538,810 691 546,000 1,000 523,401 1,000 0 1,000 0 539,501 548,000 524,401 Program Funding by Source Revenues FINES AND FORFEITS INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 12-29 Pima County FY2010/2011 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: COMMUNITY SUPPORT INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 1000 3,275 60,000 5,044 420 1,500 1,000 3,695 61,500 6,044 0 0 (26,267) 459,703 0 0 75,548 363,425 0 0 (11,206) 253,248 976,632 1,048,473 772,487 17.0 17.0 15.0 12-30 Pima County FY2010/2011 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: CRIMINAL PROSECUTION 1000 Function Represent the state in felony and juvenile matters occurring throughout Pima County and all misdemeanor cases occurring in unincorporated areas of Pima County. Provide advocacy and crisis intervention for victims and witnesses via the Victim Services Division. Description of Services Prosecute in the court systems those individuals charged with felony, misdemeanor, and juvenile crimes. Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Present all felony filings for probable cause determination either to a magistrate at a preliminary hearing or to a grand jury. Review all juvenile physical and paper referrals presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Offer diversion programs to low level offenders as an alternative to prosecution. Maintain a unit specifically designed for the purpose of victim notification to ensure that all victims are notified of all criminal proceedings as mandated by Arizona Revised Statutes. Program Goals and Objectives -Serve and protect the rights of the citizens of Pima County to life, liberty, personal security, and security of property by enforcing the criminal laws of the state of Arizona -Hold criminals accountable for violations of the law by investigating and prosecuting criminal cases in a manner that maximizes public safety -Target dangerous, violent, and repetitive criminal defendants for trial -Process all requests for subpoenas, arrest warrants, interviews, and investigations -Prosecute all misdemeanor cases filed by law enforcement in Justice Courts -Provide 24 hour/7 day a week call out services to law enforcement for legal advice in homicides, sex crimes, gang, and narcotic investigations -Provide attorney for night time initial appearances 365 days a year to ensure appropriate release conditions are recommended to maximize public safety -Prevent re-victimization by creating an environment where victims are treated with dignity, compassion, and respect -Provide crisis intervention and victimology training to citizens, volunteers, and prosecutors -Provide specialized domestic violence response including intervention services for victims and their children who experience this violence and comprehensive advocacy services for these victims in the dedicated Pima County Domestic Violence Court -Ensure the rights of victims as dictated by the Arizona constitution -Support and assist victims and witnesses at legal proceedings, hearing, and trials -Provide court room support and assistance to victims and witnesses at legal proceedings, hearings and trials -Provide a Victim Services representative at initial appearances to ensure that victims have an opportunity to appear and be heard concerning the conditions of release for the accused -Provide 24 hour/7 day a week crisis response to victims as requested by law enforcement -Ensure victim compensation claims are processed within 60 days of the receipt of claim -Administer and distribute Crime Victim Compensation Fund monies to victims in a timely manner -Sustain a viable volunteer crisis advocate program that provides 24 hour response to all victims of crime and their families -Provide comprehensive legal training and advice for prosecutors, staff, law enforcement, and other criminal justice agencies -Administer antiracketeering revolving funds for their proper use and intended purposes for local law enforcement agencies Program Performance Measures Felony cases presented for review by law enforcement Percent of violent, dangerous, repetitive offenders tried Juvenile cases presented for review by law enforcement Requests for investigative services Misdemeanor cases filed by law enforcement in Justice Court and prosecuted Written victim notifications Victim restitutions processed within guidelines Initial appearance hearings (two per day) attended Total number of services provided to victims by victim advocates Cost savings achieved by using a volunteer force to respond to crisis calls Average number of days to process claims Claims processed within 60 days FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 10,780 11,000 11,000 57.4% 60.0% 60.0% 8,917 9,200 9,200 9,247 22,723 9,500 23,000 10,000 24,000 199,462 100% 730 23,458 210,000 100% 730 23,650 210,000 100% 730 23,980 $451,935 $459,000 $468,000 30 86% 28 93% 27 95% 12-31 Pima County FY2010/2011 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: CRIMINAL PROSECUTION Total claims processed Total volunteer hours Legal reviews and corresponding disbursements of funds to local law enforcement agencies Criminal call outs provided (on-scene) Criminal call outs provided (after hour calls) Total number of victims served by victim advocates Total number of victim contacts by advocates 1000 313 25,107 175 325 25,500 126 340 26,000 151 55 150 7,092 18,818 75 175 7,150 18,970 80 180 7,250 19,240 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 16,265,840 5,609,525 469,459 18,049,447 5,638,047 186,920 19,020,216 5,537,435 241,931 22,344,824 23,874,414 24,799,582 29,205 24,176 9,670 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL 84,438 40,000 40,000 113,643 64,176 49,670 1,520,108 1,260,353 1,809,900 37,926 0 25,000 147,212 340,500 135,400 4,573,468 3,067,396 3,464,100 6,278,714 4,668,249 5,434,400 3,217,610 3,364,495 4,138,350 INTEREST 9,916 28,000 16,000 MISCELLANEOUS 8,841 118,940 0 3,236,367 3,511,435 4,154,350 0 0 (1,683,508) 14,399,608 0 0 1,565,909 14,064,645 0 0 986,321 14,174,841 22,344,824 23,874,414 24,799,582 333.1 328.0 340.3 Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-32 Pima County FY 2010/2011 Adopted Budget Indigent Defense Expenditures: 16,255,831 Function Statement: Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Provide representation in the Superior Court, Juvenile Court, Justice Courts, the Arizona Court of Appeals, Arizona Supreme Court and, in certain circumstances, the federal courts. Mandates: The 6th and 14th Amendments of the US Constitution, Article 2, Section 24 of the Arizona Constitution, ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 8: Children FTEs Revenues: 202.8 Expenditures by Program Legal Defender 20.16% Public Defender 79.84% Sources of All Funding Department Revenue 2.25% Fund Balance Decrease 6.60% General Fund Support 91.15% 12-33 376,250 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: INDIGENT DEFENSE Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted LEGAL DEFENDER 2,911,323 3,310,716 3,277,930 PUBLIC DEFENDER 12,779,022 14,203,390 12,977,901 Total Expenditures 15,690,345 17,514,106 16,255,831 LEGAL DEFENDER 19,023 12,400 12,400 PUBLIC DEFENDER 444,058 412,685 363,850 Funding by Source Revenues Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 463,081 0 0 (95,230) 15,322,494 425,085 0 0 1,654,105 15,434,916 376,250 (490,436) 0 1,106,279 15,263,738 Total Program Funding 15,690,345 17,514,106 16,255,831 Staffing (FTEs) by Program LEGAL DEFENDER 36.0 40.0 39.0 PUBLIC DEFENDER 189.5 168.0 163.8 Total Staffing (FTEs) 225.5 208.0 202.8 12-34 Pima County FY2010/2011 Adopted Budget Program Summary Department: INDIGENT DEFENSE Program: LEGAL DEFENDER 1000 Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies and probation revocation petitions in the Pima County Superior Court. File appeals and other post conviction petitions. Program Goals and Objectives -Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees by furnishing a competitive pay plan, rewarding work environment, and comprehensive training opportunities -Maintain an attorney retention rate of at least 90% -Provide mandated legal representation at a lower cost than the Office of Court Appointed Counsel Program Performance Measures Attorney retention rate Average cost differential per felony case between Legal Defender and the Office of Court Appointed Counsel FY2008/2009 Actual FY2009/2010 Estimated 93% $972 100% $900 FY2010/2011 Planned 90% $900 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,629,462 281,861 3,037,340 273,376 2,956,034 321,896 2,911,323 3,310,716 3,277,930 725 0 0 725 0 0 INTERGOVERNMENTAL 0 11,200 11,200 INTEREST 0 1,200 1,200 12,400 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 12,400 16,786 0 0 1,512 0 0 18,298 0 0 0 0 11,583 2,880,717 0 0 9,780 3,288,536 0 0 9,780 3,255,750 2,911,323 3,310,716 3,277,930 36.0 40.0 39.0 12-35 Pima County FY2010/2011 Adopted Budget Program Summary Department: INDIGENT DEFENSE Program: PUBLIC DEFENDER 1000 Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies. Handle post conviction relief matters and probation revocation cases. Represent juveniles charged with delinquency and those facing transfer to adult courts. Program Goals and Objectives -Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees by furnishing a competitive pay plan, rewarding work environment, and comprehensive training opportunities -Maintain an attorney retention rate of at least 90% -Provide mandated legal representation at a lower cost than the Office of Court Appointed Counsel Program Performance Measures Attorney retention rate Average cost differential per felony case between Public Defender and the Office of Court Appointed Counsel Percentage of indigent homicide cases represented FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 86% $1,003 98% $950 90% $950 56% 60% 65% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 11,183,447 1,570,446 25,129 11,411,608 2,420,532 371,250 11,112,347 1,624,454 241,100 12,779,022 14,203,390 12,977,901 14,446 14,400 14,400 4,566 0 0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 19,012 14,400 14,400 309,025 369,244 345,000 31,953 29,041 4,450 226 0 0 341,204 398,285 349,450 83,255 0 0 587 0 0 83,842 0 0 0 0 (106,813) 12,441,777 0 0 1,644,325 12,146,380 (490,436) 0 1,096,499 12,007,988 12,779,022 14,203,390 12,977,901 189.5 168.0 163.8 12-36 Pima County FY 2010/2011 Adopted Budget Justice Court Ajo Expenditures: 685,337 Function Statement: Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, and policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society while offering selected offenders the opportunity to become law-abiding and productive citizens. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations FTEs Revenues: 10.6 Expenditures by Program Justice Court Ajo Time Payment Fees 1.86% Justice Court Ajo 98.14% Sources of All Funding Department Revenue 36.94% General Fund Support 62.94% Fund Balance Decrease 0.12% 12-37 253,130 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: JUSTICE COURT AJO Expenditures by Program JUSTICE COURT AJO FY2008/2009 Actual FY2010/2011 Adopted 566,612 675,247 672,587 12,750 12,750 12,750 579,362 687,997 685,337 285,154 262,389 244,222 7,155 8,908 8,908 JUSTICE COURT AJO TIME PAY FEES Total Expenditures FY2009/2010 Adopted Funding by Source Revenues JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 292,309 0 0 (2,213) 289,266 271,297 0 0 842 415,858 253,130 0 0 842 431,365 Total Program Funding 579,362 687,997 685,337 10.8 10.6 10.6 10.8 10.6 10.6 Staffing (FTEs) by Program JUSTICE COURT AJO Total Staffing (FTEs) 12-38 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: JUSTICE COURT AJO 1000 Function Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Description of Services Comply with court policies, procedures, rules, and Arizona Revised Statutes. Act as liaison between Ajo Justice Court and the Pima County Sheriff's department. Provide information to the public regarding other County agencies. Maintain orderly, complete, and accurate records. Collect and disburse monies in accordance with statutes, County ordinances, and court orders. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings, and orders of protection. Provide administrative support to the Justice of the Peace pertaining to records, case management, courtroom services, and judicial operations. Provide interpreter services, services of counsel, and jurors for jury trial. Collect restitution and fees from probationers. Screen probationers for needs and risk to the community and provide appropriate services. Provide drug and alcohol treatment programs for probationers. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Program Goals and Objectives - Be responsive and receptive to the needs of victims, defendants, and self represented litigants - Contribute to the quality of life in our community by fairly, impartially, and promptly administering justice in an effective, accountable, and professional manner - Serve and protect society while offering selected offenders the opportunity to become law abiding and productive citizens - Complete special projects within allotted time frames - Comply with court policies and County policies and procedures - Comply with the Minimum Accounting Standards for the State Auditor General and Supreme Court - Dispense/exonerate bonds and overpayments in a timely manner as set forth by Minimum Accounting Standards - Maintain court ledgers along with the computer system and ensure that monies are being distributed to the appropriate accounts and agencies - Provide prompt, courteous, and expeditious service to the public while processing cases in a timely manner - Complete docketing and minute entries prior to the conclusion of courtroom proceedings - Initiate court action of debtors that have not paid by their payment due date - Hold probationers accountable and offer rehabilitative services designed to reduce or eliminate future criminal activity - Supervise DUI and domestic violence probationers to ensure compliance with court orders - Ensure ongoing training is provided for judicial staff, probation personnel, and all court staff - Ensure that the safety and security of internal and external customers is maintained Program Performance Measures General Fund revenue generated Court staff compliant with Committee on Judicial Education and Training (COJET) standards Minimum accounting standards compliant Bonds exonerated and refunded Technical support error rate Customers satisfied with service Misdemeanor cases per probation officer Probationers not convicted of new crime Warrants addressed Probationers in behavioral health treatment Probationers requiring court assessment Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated $277,345 100% $259,389 100% $241,222 100% 100% 99% 5% 99% 61 80% 90% 85% 60% 100% 99% 5% 99% 69 80% 90% 85% 60% 100% 99% 5% 99% 65 80% 90% 85% 60% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 407,551 159,061 505,735 169,512 515,731 156,856 566,612 675,247 672,587 46,168 36,286 18,119 Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS 33,575 19,613 19,613 198,041 203,140 203,140 12-39 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: JUSTICE COURT AJO MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES Special Programs Revenue Sub-Total 1000 (439) 350 350 277,345 259,389 241,222 7,807 3,000 3,000 7,807 3,000 3,000 2 0 0 2 0 0 INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (7,808) 289,266 0 0 (3,000) 415,858 0 0 (3,000) 431,365 566,612 675,247 672,587 10.8 10.6 10.6 12-40 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: JUSTICE COURT AJO TIME PAY FEES 1000 Function Collect and record time payment fees assessed on each person who pays (on a time payment basis) a court ordered penalty, fine, or sanction. Description of Services Assess a fee when a fine/civil sanction is imposed and the fine/civil sanction is not paid in full. Program Goals and Objectives - Collect Justice Court time payment fees - Comply with ARS Title 12, Chapter 116: Time Payment Fee Program Performance Measures Cases assessed time payment fee Program Expenditures by Object SUPPLIES AND SERVICES FY2008/2009 Actual FY2009/2010 Estimated 1,709 1,722 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 1,750 FY2010/2011 Adopted 12,750 12,750 12,750 12,750 12,750 12,750 CHARGES FOR SERVICES 5,625 7,936 7,936 INTEREST Total Program Expenditures Program Funding by Source Revenues 1,530 972 972 Special Programs Revenue Sub-Total 7,155 8,908 8,908 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 5,595 0 0 0 3,842 0 0 0 3,842 0 12,750 12,750 12,750 0.0 0.0 0.0 Total Program Funding Program Staffing (FTEs) 12-41 This page intentionally left blank. 12-42 Pima County FY 2010/2011 Adopted Budget Justice Court Green Valley Expenditures: 512,439 Function Statement: Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Manage court services efficiently and effectively. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations FTEs Revenues: 11.5 Expenditures by Program Justice Court Green Valley 100% Sources of All Funding General Fund Support 33.74% Department Revenue 66.26% 12-43 366,303 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: JUSTICE COURT GREEN VALLEY Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted JUSTICE COURT GREEN VALLEY 495,146 490,724 512,439 Total Expenditures 495,146 490,724 512,439 JUSTICE COURT GREEN VALLEY 359,520 285,345 366,303 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 359,520 0 0 (23,135) 158,761 285,345 0 0 (4,671) 210,050 366,303 0 0 (40,382) 186,518 Total Program Funding 495,146 490,724 512,439 9.5 9.5 11.5 9.5 9.5 11.5 Funding by Source Revenues Staffing (FTEs) by Program JUSTICE COURT GREEN VALLEY Total Staffing (FTEs) 12-44 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUSTICE COURT GREEN VALLEY Program: JUSTICE COURT GREEN VALLEY 1000 Function Provide prompt and consistent delivery of services to the public, litigants, and attorneys within this judicial precinct in compliance with court mandates. Protect the children, families, and communities through the administration of justice and ensure the safety of everyone who works at and uses the Court. Be accountable and continue to improve communication with the community and the County. Description of Services Establish and administer policies and procedures in compliance with court mandates. Collect and disburse fees in compliance with the minimum accounting standards. Coordinate the prompt and orderly disposition of criminal, traffic, and civil cases. Adhere to court performance guidelines established in court rules, statutes, administrative orders, and guidelines of the Administrative Office of the Courts. Ensure that ethical standards established by the Commission of Judicial Conduct are followed. Provide financial management according to minimum accounting standards set by the Supreme Court, Pima County Financial Control and Reporting, and State Auditor General. Adhere to established operational guidelines as reviewed by the Court Services Division of the Supreme Court by measuring court performance and conducting court performance reviews and keeping statistics. Program Goals and Objectives - Review procedures and programs on a regular basis for cost savings and productivity improvements - Provide courteous and accurate information to the public - Provide security to the court facility, staff, and litigants - Complete state mandated Court Ordered Judicial Education and Training (COJET) - Provide prompt and orderly disposition of civil, criminal, and traffic cases - Maintain orderly, complete, and accurate records - Report defaulted cases to Fine/Fees and Restitution Enforcement program (FARE) for collection - Continue with pro bono programs for mediation, victim rights advocates, mental health representation, and the homeless - Perform internal audit every six months on all files Program Performance Measures Employees in compliance with state mandatory COJET training Case files found to be accurate Defaulted cases assigned to FARE Internal audit of files performed every six months Program Expenditures by Object FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% 98% 99% yes 95% 100% yes 95% 100% yes FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 423,655 69,225 2,266 428,843 61,881 0 440,196 72,243 0 Total Program Expenditures 495,146 490,724 512,439 INTERGOVERNMENTAL 29,328 36,333 18,166 CHARGES FOR SERVICES 40,843 17,340 22,940 Program Funding by Source Revenues 262,241 210,000 250,000 Operating Revenue Sub-Total FINES AND FORFEITS 332,412 263,673 291,106 CHARGES FOR SERVICES 25,595 18,720 75,197 1,513 2,952 0 27,108 21,672 75,197 0 0 (23,135) 158,761 0 0 (4,671) 210,050 0 0 (40,382) 186,518 Total Program Funding 495,146 490,724 512,439 Program Staffing (FTEs) 9.5 9.5 11.5 INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 12-45 This page intentionally left blank. 12-46 Pima County FY 2010/2011 Adopted Budget Justice Courts Tucson Expenditures: 8,503,448 Function Statement: Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management as guided and enforced by the Minimum Accounting Standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations FTEs Revenues: 135.0 Expenditures by Program Administration 18.66% Judicial Operations 36.39% Court Operations 44.95% Sources of All Funding General Fund Support 8.21% Fund Balance Decrease 11.29% Department Revenue 80.50% 12-47 6,845,453 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: JUSTICE COURTS TUCSON Expenditures by Program ADMINISTRATION FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 1,761,744 1,632,164 1,587,013 COURT OPERATIONS 3,388,999 3,776,560 3,822,297 JUDICIAL OPERATIONS 1,769,894 2,313,474 3,094,138 Total Expenditures 6,920,637 7,722,198 8,503,448 5,092,144 Funding by Source Revenues ADMINISTRATION 5,235,086 5,261,637 COURT OPERATIONS 797,578 787,000 920,000 JUDICIAL OPERATIONS 960,605 828,211 833,309 6,993,269 0 6,876,848 0 6,845,453 0 0 359,470 485,880 0 959,738 698,257 6,920,637 7,722,198 8,503,448 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 (491,036) 418,404 Staffing (FTEs) by Program ADMINISTRATION 28.8 27.8 28.3 COURT OPERATIONS 80.3 98.3 93.7 JUDICIAL OPERATIONS 13.0 13.0 13.0 122.1 139.1 135.0 Total Staffing (FTEs) 12-48 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 ADMINISTRATION Function Coordinate all non-judicial court activities. Provide, administer, and execute state and local court policies and procedures. Maintain accurate financial records. Collect, deposit, and disburse monies. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection, and monthly judicial productivity numbers. Identify and report monthly collection of revenues by account. Comply with employment law and accounting procedures. Provide and coordinate internal and external training to meet Administrative Office of the Courts (AOC) and Council on Judicial Education and Training (COJET) requirements. Maintain and enhance automated systems and website for court personnel and the general public. Description of Services Coordinate all non-judicial activities of the court, including but not limited to personnel, budget, security, technology, staff training and education, facilities management, and all services related to case processing and administrative support to eight justices of the peace and judges pro tem. Program Goals and Objectives - Enhance customer service and the public's access to court services and information - Increase collections of court ordered fines and assessments - Ensure that the court maintains competitive salaries to attract and retain the most qualified and knowledgeable applicants - Ensure safety of judiciary, staff, and users of the court system - Maintain the court building in a manner that ensures that court proceedings are conducted in an atmosphere that reflects the dignity and professionalism of the third branch of government - Maintain customer trust and confidence in the expenditure of taxpayer dollars - Provide reliable, effective, and up-to-date technology services to the court in a timely manner in an effort to create greater efficiency and responsiveness Program Performance Measures General Fund revenues collected Positions managed Public use of buildings FY2008/2009 Actual FY2009/2010 Estimated FY2010/2011 Planned $6,098,907 122 520,000 $6,064,748 139 565,000 $5,866,692 135 580,000 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,421,623 331,038 9,083 1,435,079 197,085 0 1,393,293 193,720 0 1,761,744 1,632,164 1,587,013 CHARGES FOR SERVICES 2,147,833 2,110,600 2,199,300 FINES AND FORFEITS 3,044,291 3,085,037 2,827,844 42,962 66,000 65,000 5,235,086 5,261,637 5,092,144 0 0 0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (3,473,342) 0 0 (3,629,473) 0 0 (3,505,131) 1,761,744 1,632,164 1,587,013 28.8 27.8 28.3 12-49 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 COURT OPERATIONS Function Process cases in compliance with statutes and rules of court to provide services to the public in cases for which the court has exclusive or concurrent jurisdiction as established by state constitution or statute. Description of Services - Process the following types of cases accurately, efficiently, and expediently: . Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500, or imprisonment in the County jail not to exceed six months, or by both fines and imprisonment . Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause . Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 . Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $10,000 or less . Domestic violence and harassment cases . Forcible entry and detainer when the amount involved is less than $10,000 . Matters involving possession of, but not title to, real property . Small claims proceedings when the amount involved does not exceed $2,500 - Provide service to the public, litigants, jurors, attorneys, and members of the bar; prepare case transcripts; maintain case files and court records - Prepare and distribute court notices and minute entries Program Goals and Objectives - Provide prompt and consistent delivery of services to the public, litigants, and attorneys - Acquire new case management system - Image court documents into electronic case files - Continue training staff to improve their knowledge of court procedures and processing that will increase customer service as well as accuracy and efficiency in processing court documents - Improve Department of Public Safety (DPS) disposition reporting Program Performance Measures Total filings Dispositions Pending cases Civil traffic filings Civil filings FY2008/2009 Actual FY2009/2010 Estimated 138,219 143,699 78,847 57,521 36,226 150,823 157,536 72,134 67,546 38,130 FY2010/2011 Planned 164,397 173,290 65,722 79,029 40,037 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,014,198 341,554 33,247 3,434,207 317,153 25,200 3,483,426 338,871 0 3,388,999 3,776,560 3,822,297 511,215 375,000 586,000 2,271 0 0 513,486 375,000 586,000 12,721 12,000 14,000 271,371 400,000 320,000 284,092 412,000 334,000 0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (2,665) 2,594,086 0 104,070 2,885,490 0 231,738 2,670,559 3,388,999 3,776,560 3,822,297 80.3 98.3 93.7 12-50 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 JUDICIAL OPERATIONS Function Adjudicate cases in which exclusive or concurrent jurisdiction has been established by state constitution or statute. Description of Services - Adjudicate cases including: . Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500 or imprisonment in the County jail not to exceed six months or by both fine and imprisonment . Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause . Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 . Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $10,000 or less . Domestic violence and harassment cases . Concurrent jurisdiction with Superior Court in cases of forcible entry and detainer when the amount involved is less than $10,000 . Matters involving possession of, but not title to, real property . Small claims proceedings when the amount involved does not exceed $2,500 Program Goals and Objectives - Adjudicate cases in a manner that is fair, impartial, and expeditious while upholding the integrity of the judiciary - Reduce the number of pending civil and small claims cases - Dispose of new cases in a timely manner Program Performance Measures Filings Dispositions Pending cases Bench trials Orders of protection / injunctions FY2008/2009 Actual FY2009/2010 Estimated 138,219 143,699 78,847 759 1,217 150,823 157,536 72,134 971 1,367 FY2010/2011 Planned 164,397 173,290 65,722 1,243 1,531 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,245,757 504,041 20,096 1,247,872 605,602 460,000 1,343,137 1,551,001 200,000 1,769,894 2,313,474 3,094,138 326,609 396,111 188,548 23,683 32,000 0 43 0 0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 350,335 428,111 188,548 CHARGES FOR SERVICES 514,101 300,000 527,000 Special Programs Revenue Sub-Total INTERGOVERNMENTAL 514,101 300,000 527,000 96,081 100,100 117,761 88 0 0 96,169 100,100 117,761 0 INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (488,371) 1,297,660 0 255,400 1,229,863 0 728,000 1,532,829 1,769,894 2,313,474 3,094,138 13.0 13.0 13.0 12-51 This page intentionally left blank. 12-52 Pima County FY 2010/2011 Adopted Budget Juvenile Court Expenditures: 32,032,953 Function Statement: Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Mandates: ARS Title 8: Children; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations FTEs Revenues: 530.6 Expenditures by Program Information Technology and Research 3.65% Children & Family Services 4.16% Court Support Services 2.33% Detention Services 27.14% Administrative Services 5.40% Judicial Services 6.39% Probation Services 50.93% Sources of All Funding Department Revenue 31.51% Fund Balance Decrease 0.44% General Fund Support 68.05% 12-53 10,092,387 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: JUVENILE COURT Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted ADMINISTRATIVE SERVICES 3,251,523 1,925,475 1,729,078 CHILDREN & FAMILY SERVICES 1,804,299 1,725,046 1,334,513 680,819 780,830 747,420 DETENTION SERVICES 7,982,035 8,281,181 8,693,314 INFORMATION TECHNOLOGY AND RESEARCH 1,300,965 1,284,115 1,168,360 JUDICIAL SERVICES 2,057,199 1,957,113 2,045,917 PROBATION SERVICES 15,703,963 15,907,114 16,314,351 Total Expenditures 32,780,803 31,860,874 32,032,953 COURT SUPPORT SERVICES Funding by Source Revenues ADMINISTRATIVE SERVICES 179,402 106,064 86,977 1,244,560 1,156,531 740,026 DETENTION SERVICES 187,774 137,000 160,572 INFORMATION TECHNOLOGY AND RESEARCH 142,629 109,378 38,648 3 0 0 8,766,182 8,969,076 9,066,164 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 10,520,550 0 0 34,271 22,225,982 10,478,049 0 0 128,371 21,254,454 10,092,387 0 0 141,301 21,799,265 Total Program Funding 32,780,803 31,860,874 32,032,953 29.3 24.3 24.3 34.0 34.0 27.6 CHILDREN & FAMILY SERVICES JUDICIAL SERVICES PROBATION SERVICES Staffing (FTEs) by Program ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES COURT SUPPORT SERVICES 11.5 15.3 15.4 189.3 187.8 188.3 INFORMATION TECHNOLOGY AND RESEARCH 16.5 16.8 15.6 JUDICIAL SERVICES 27.9 24.4 24.4 PROBATION SERVICES 261.1 239.0 235.0 Total Staffing (FTEs) 569.6 541.6 530.6 DETENTION SERVICES 12-54 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUVENILE COURT Program: ADMINISTRATIVE SERVICES 1000 Function Provide executive level leadership and support services required to manage and operate the programs of the Juvenile Court. Description of Services Coordinate the work activity and all operations of multiple juvenile court divisions. Provide financial management, including budgeting, accounting, grant management, and fee collection functions. Maintain facility, warehousing, and motor pool operations. Program Goals and Objectives - Provide oversight over court budget to ensure that expenditures are authorized and charged to the appropriate funding source and do not exceed budgetary limits - Ensure compliance with grant funding agreements, statutes, and other guidelines including timely submission of required reports - Ensure compliance with federal, state, and County laws and ordinances pertaining to facility management and safety - Correct deficiencies in life and safety building inspections within five days of citing - Provide preventive maintenance for all department equipment and vehicles in accordance with manufacturer recommendations Program Performance Measures Financial reports submitted on time Budget compliance Compliance with national, state, and local life safety standards Correction of deficiencies in life and safety building inspections occur within 5 days of citing FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,468,943 1,782,580 1,214,364 711,111 1,198,093 530,985 3,251,523 1,925,475 1,729,078 3 0 0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES 417 0 0 INTEREST 668 0 0 5,799 5,000 1,000 6,887 5,000 1,000 135,265 88,265 74,620 37,250 12,799 11,357 172,515 101,064 85,977 0 0 15,230 3,056,891 0 0 0 1,819,411 0 0 0 1,642,101 3,251,523 1,925,475 1,729,078 29.3 24.3 24.3 MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-55 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUVENILE COURT Program: CHILDREN & FAMILY SERVICES 1000 Function Oversee dependency case flow and compliance with state and federal statutes. Description of Services Perform intake of dependency cases; assign attorneys for all parties; set initial hearings within statutory timeframe; facilitate pre-hearing conferences; collect and report dependency case data; recruit, train, mentor, oversee and assign court appointed special advocates; perform adoption and guardianship home studies and certifications; perform guardianship reviews; provide intensive case management for substance abusing parents in Family Drug Court and mediate or facilitate contested matters utilizing alternative dispute resolution processes. Program Goals and Objectives - Complete guardianship reviews on 100% of cases ordered by the court - Mediate or facilitate contested dependency matters to avoid court litigation - Maintain a 40:1 ratio of volunteers to coordinators - Assess 100% of eligible clients for Family Drug Court - Comply with federal Adoptions and Safe Families Act (ASFA) timelines in 100% of dependency cases Program Performance Measures Guardianship cases reviewed Cases resolved by full agreement through mediation Ratio of volunteers to coordinators Eligible clients assessed for drug court Average time to Permanency Hearing (ASFA standard is 1 year) FY2008/2009 Actual FY2009/2010 Estimated 100% 605 35:1 100% 379 days 100% 650 35:1 100% 350 days FY2010/2011 Planned 100% 700 40:1 100% 350 days Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,539,314 264,985 1,522,834 202,212 1,214,476 120,037 1,804,299 1,725,046 1,334,513 33,038 30,000 30,000 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues CHARGES FOR SERVICES Operating Revenue Sub-Total INTERGOVERNMENTAL 33,038 30,000 30,000 1,133,052 1,031,216 710,026 INTEREST (2,728) 0 0 MISCELLANEOUS 81,198 95,315 0 1,211,522 1,126,531 710,026 0 0 0 568,515 0 0 0 594,487 1,804,299 1,725,046 1,334,513 34.0 34.0 27.6 Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (6,333) 566,072 12-56 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUVENILE COURT Program: COURT SUPPORT SERVICES 1000 Function Provide support services required to manage and operate the programs and facilitate the legal proceedings of the Juvenile Court. Description of Services Manage the court calendar, language services, mail, and financial assessments efficiently and effectively. Program Goals and Objectives - Maintain an assessment consumer satisfaction rating of at least 98% - Assign language interpreters that meet all necessary qualifications - Provide language translations within legally required timelines - Intra-department mail delivered promptly and accurately Program Performance Measures Assessment consumer satisfaction rating Assigned qualified language interpreters Provided language translations within the legally required timelines Intra-department mail delivered promptly and accurately Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 98% 100% 100% 98% 100% 100% 98% 100% 100% 100% 100% 100% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 413,030 267,789 539,803 241,027 530,092 217,328 680,819 780,830 747,420 0 0 0 680,819 0 0 0 780,830 0 0 0 747,420 680,819 780,830 747,420 11.5 15.3 15.4 12-57 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUVENILE COURT Program: DETENTION SERVICES 1000 Function Provide the community with a secure detention facility for youth where helpful programs of education, remediation, and skill development are available. Description of Services Provide detained juveniles basic care, including food, shelter, clothing, physical and mental health care, physical fitness activities, educational programs, and living skills development. Program Goals and Objectives - Help youth move successfully through structured levels - Provide youth with positive reinforcement through the community based mentorship program - Increase number of youth completing job skill certification - Prepare youth for success in drug treatment programs Program Performance Measures Youth completing stabilization level in 7 days Youth completing recognition level in 14 days Youth reporting assigned mentor in Detention has been beneficial to them Number of youth assigned a Community Based Mentor Make A Change (MAC) (substance abuse) relapse plan reviewed MAC youth attending school/work after program completion Youth reporting family education sessions improved family relationships Number of youth receiving food sanitation certificate FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 76% 70% 90% 80% 75% 94% 85% 80% 96% 24 30 40 84% 86% 90% 63% 82% 65% 65% 95% 90% n/a 8 8 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 7,465,011 517,024 0 7,291,503 989,678 0 7,785,151 903,163 5,000 7,982,035 8,281,181 8,693,314 137,010 137,000 133,000 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES 49,957 0 0 807 0 0 187,774 137,000 133,000 INTERGOVERNMENTAL 0 0 27,572 Grant Revenue Sub-Total 0 0 27,572 0 0 0 7,794,261 0 0 0 8,144,181 0 0 0 8,532,742 7,982,035 8,281,181 8,693,314 189.3 187.8 188.3 MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-58 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUVENILE COURT Program: INFORMATION TECHNOLOGY AND RESEARCH 1000 Function Provide system administration for the Juvenile On Line Tracking System (JOLTS), system analysis and development, technical user support, training, research, and data base management for over 500 users in three court locations and for the Safe School Probation Officers. Description of Services Administer Local Area Network for Pima County Juvenile Court Center. Maintain Juvenile On Line Tracking System (JOLTS). Provide system analysis and development of all necessary computer applications. Assist system users by providing technical user support and training. Research technical issues, generate reports, and manage database. Assist management in determining solutions to technical needs. Program Goals and Objectives - Maintain computer infrastructure and minimize unplanned downtime to no more than 1% - Complete the rollout of the replacement for JOLTS, JOLTSaz, by the end of fiscal year 2010/11 Program Performance Measures Computer infrastructure operative Complete rollout of JOLTSaz FY2008/2009 Actual FY2009/2010 Estimated 99% n/a 99% 65% FY2010/2011 Planned 99% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,193,951 107,014 0 1,078,114 168,801 37,200 1,027,238 101,122 40,000 1,300,965 1,284,115 1,168,360 101 0 0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 101 0 0 INTERGOVERNMENTAL 142,528 109,378 38,648 Grant Revenue Sub-Total 142,528 109,378 38,648 0 0 9,829 1,148,507 0 0 0 1,174,737 0 0 0 1,129,712 1,300,965 1,284,115 1,168,360 16.5 16.8 15.6 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-59 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUVENILE COURT Program: JUDICIAL SERVICES 1000 Function Provide judicial services to juveniles and families in the community. Description of Services Adjudicate all juvenile delinquency, dependency, severance, and mental health cases filed in Pima County. Program Goals and Objectives - Process all dependency hearings within mandated time frames - Reduce the percentage of contested dependency trials and termination hearings - Maintain a very good to superior approval rating of all judicial officers as rated by the public Program Performance Measures Dependency hearings held within legal time frames Hearings contested Approval rating of judicial officers FY2008/2009 Actual FY2009/2010 Estimated 90% 3.96% 90% 90% 4.90% 90% FY2010/2011 Planned 90% 4.00% 90% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,021,179 36,020 1,752,597 204,516 1,811,806 234,111 2,057,199 1,957,113 2,045,917 3 0 0 3 0 0 0 0 (3) 2,057,199 0 0 0 1,957,113 0 0 0 2,045,917 2,057,199 1,957,113 2,045,917 27.9 24.4 24.4 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-60 Pima County FY2010/2011 Adopted Budget Program Summary Department: JUVENILE COURT Program: PROBATION SERVICES 1000 Function Ensure community safety by providing supervision and diversion services to court referred juveniles in accordance with state mandates and statutes. Description of Services Provide supervision, diversion, and treatment services for juveniles. Hold juveniles accountable for their actions through sanctions and restitution requirements. Program Goals and Objectives - Probationers' successful completion of standard probation (statewide goal 79%) - Probationers' successful completion of intensive probation (statewide goal 70%) - Juveniles successfully complete diversion consequences contracts within 90 days - Restore victims through collection of restitution - Teach accountability through imposition of court ordered community restitution - Victims satisfied with notification and service - Complete typing of all court reports within 24 hours Program Performance Measures Successful completion of standard probation Successful completion of intensive probation Successful completion of diversion consequences within 90 days Amount of restitution collected Number of community restitution hours worked Victim customer service satisfaction rating Court reports completed within 24 hours FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 72% 64% 90% 80% 70% 90% 80% 70% 90% $255,604 54,548 96% 99% $180,000 65,000 94% 98% $200,000 56,000 95% 98% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 12,259,407 3,433,347 11,209 11,453,138 4,453,976 0 11,696,310 4,618,041 0 Total Program Expenditures 15,703,963 15,907,114 16,314,351 Program Funding by Source Revenues INTERGOVERNMENTAL 502 0 0 74 0 0 MISCELLANEOUS Operating Revenue Sub-Total 576 0 0 INTERGOVERNMENTAL 153,863 100,000 90,000 CHARGES FOR SERVICES 368,457 380,000 357,700 FINES AND FORFEITS 11,117 2,000 11,400 INTEREST 21,414 6,700 17,200 MISCELLANEOUS (3,847) 10,000 1,200 551,004 498,700 477,500 8,211,301 8,418,141 8,588,664 3,301 0 0 0 52,235 0 Grant Revenue Sub-Total 8,214,602 8,470,376 8,588,664 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 15,548 6,922,233 0 0 128,371 6,809,667 0 0 141,301 7,106,886 15,703,963 15,907,114 16,314,351 261.1 239.0 235.0 Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 12-61 This page intentionally left blank. 12-62 Pima County FY 2010/2011 Adopted Budget Office of Court Appointed Counsel Expenditures: 12,544,945 Function Statement: Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in the Superior, Juvenile, and Justice Courts. Represent children in dependency and severance cases. Improve compliance and enforcement of traffic speed laws through the Photo Traffic Enforcement Program. Provide administrative support by reviewing contract compliance and reviewing and processing of claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Mandates: ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property FTEs Revenues: 14.6 4,923,490 Expenditures by Program Dependency Representation 3.87% Photo Traffic Enforcement 19.44% Office of Court Appointed Counsel 4.01% Contract Attorneys 72.68% Sources of All Funding Department Revenue 39.25% General Fund Support 60.75% 12-63 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: OFFICE OF COURT APPOINTED COUNSEL Expenditures by Program CONTRACT ATTORNEYS FY2008/2009 Actual FY2009/2010 Adopted 12,094,481 DEPENDENCY REPRESENTATION FY2010/2011 Adopted 9,668,413 9,118,237 0 0 485,023 619,307 643,104 503,605 0 2,480,360 2,438,080 12,713,788 12,791,877 12,544,945 1,136,304 806,570 823,454 76 0 0 PHOTO TRAFFIC ENFORCEMENT 15,336 4,100,036 4,100,036 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 1,151,716 0 0 0 11,562,072 4,906,606 0 0 0 7,885,271 4,923,490 0 0 0 7,621,455 Total Program Funding 12,713,788 12,791,877 12,544,945 OFFICE OF COURT APPOINTED COUNSEL PHOTO TRAFFIC ENFORCEMENT Total Expenditures Funding by Source Revenues CONTRACT ATTORNEYS OFFICE OF COURT APPOINTED COUNSEL Staffing (FTEs) by Program DEPENDENCY REPRESENTATION 0.0 0.0 6.5 OFFICE OF COURT APPOINTED COUNSEL 9.2 8.9 7.8 PHOTO TRAFFIC ENFORCEMENT 0.0 0.3 0.3 Total Staffing (FTEs) 9.2 9.2 14.6 12-64 Pima County FY2010/2011 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: CONTRACT ATTORNEYS 1000 Function Provide representation through contracted private attorneys and contracted ancillary service providers for indigent and quasi-indigent individuals (those with incomes between total indigence and those who are ineligible for any public representation) who qualify for court appointed counsel. Description of Services Provide contract attorney representation to indigent and quasi-indigent persons in the following criminal and civil proceedings: misdemeanor, probation violation, appeals and other post conviction matters, mental health commitments, sexually violent persons, and witness representation, as well as juvenile proceedings for delinquency, dependency, severance, and mental health commitments. Administer contracts for ancillary service providers (paralegals, investigators, and mitigation specialists) who are part of the criminal defense team. Program Goals and Objectives - Provide effective, quality representation to individuals eligible for court appointed counsel in Pima County and adhere to the applicable standards of conduct and representation as set forth in the: . Arizona Rules of Professional Conduct . American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death Penalty Cases . National Legal Aid and Defender Association Guidelines for Criminal Defense Representation . National Council of Juvenile and Family Court Judges "Resource Guidelines" . American Bar Association Standards of Practice for Lawyers Who Represent Children in Abuse and Neglect Cases . Arizona Statewide Standards and Training Guidelines for Attorneys in Dependency Cases - Provide cost efficient representation for individuals eligible for court appointed counsel in Pima County . Follow the procedures for extraordinary fees and ancillary expenses set forth in their contracts with Pima County . Follow the procedures set forth in the Pima County Guidelines for Payment Program Performance Measures Eligible individuals receiving qualified contract attorney representation for Title 36 mental health proceedings Eligible individuals receiving qualified contract attorney representation for dependency and severance proceedings in Juvenile Court Eligible individuals receiving qualified contract attorney representation for misdemeanor cases in Justice Court FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted SUPPLIES AND SERVICES 12,094,481 9,668,413 9,118,237 12,094,481 9,668,413 9,118,237 1,136,306 806,570 823,454 0 0 1,136,304 806,570 823,454 0 0 0 10,958,177 0 0 0 8,861,843 0 0 0 8,294,783 12,094,481 9,668,413 9,118,237 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (2) 12-65 Pima County FY2010/2011 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: DEPENDENCY REPRESENTATION 1000 Function Represent children in dependency and severance cases before the Pima County Juvenile Court. Follow the cases of children that continue under court supervision, i.e. continuation cases. (Note: This program begins in fiscal year 2010/11) Description of Services Using attorneys and social workers, this office provides children in foster care and out-of-home placements with quality representation to ensure that necessary services are provided to these children and that their voices are heard in court proceedings. Program Goals and Objectives -Provide cost effective, quality legal services to children in dependency and severance proceedings before the Pima County Juvenile Court Program Performance Measures Initial Case Assignments Permanancy Dispositions 2nd year assignments Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Estimated n/a n/a n/a n/a n/a n/a FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 500 470 60 FY2009/2010 Adopted FY2010/2011 Adopted 0 0 0 0 0 0 390,361 54,362 40,300 0 0 485,023 0 0 0 0 0 0 0 0 0 0 0 485,023 0 0 485,023 0.0 0.0 6.5 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2010/2011 Planned 12-66 Pima County FY2010/2011 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: OFFICE OF COURT APPOINTED COUNSEL 1000 Function Provide administrative support for the contract attorney program and other ancillary functions in Pima County. Description of Services Screen Justice Court and Superior Court out-of-custody adult defendants to determine eligibility for court appointed counsel and make recommendations for attorney fee assessments in order to defray part of the cost of providing appointed counsel. Develop and update attorney (misdemeanor, felony, murder, Title 36, appeals, Rule 32 post-conviction relief, and juvenile), paralegal, investigator, and mitigation specialist contracts. Review invoice and additional compensation requests as submitted by contractors, expert witnesses, and other miscellaneous services, ensuring court orders or Office of Court Appointed Counsel (OCAC) approvals are attached to invoices when appropriate. Review and process all contract attorney, ancillary service provider, expert witness, and other case specific payments. Manage the daily appointment of counsel for all indigent defendants charged with the commission of a felony offense or a misdemeanor offense with the possibility of incarceration. Program Goals and Objectives - Attend Justice Court and Superior Court arraignments Monday through Friday to screen all out-of-custody defendants that may require or request court appointed counsel and provide financial assessment recommendations to judges - Enter current indigent appointments into the OCAC case management system on a daily basis - Process all contractor claims and defense related expenses in a timely manner - Provide information to indigent defendants regarding appointment of counsel and assessment payments - Process at least 97% of vendor claims within 10 working days of receipt Program Performance Measures Appointment of counsel entered into data warehouse Vendor claims processed within ten working days DUI and Domestic Violence misdemeanor defendants screened for eligibility of counsel Felony indigents and quasi indigents screened for eligibility of counsel Vendor claims processed accurately Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 97% 97% 100% 97% 97% 100% 97% 97% 97% 97% 97% 97% 97% 97% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 609,722 9,585 624,369 18,735 475,546 28,059 619,307 643,104 503,605 76 0 0 76 0 0 0 0 0 619,231 0 0 0 643,104 0 0 0 503,605 619,307 643,104 503,605 9.2 8.9 7.8 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-67 Pima County FY2010/2011 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: PHOTO TRAFFIC ENFORCEMENT 1000 Function Enhance the quality of life in Pima County by improving driver compliance with traffic speed laws. (Note: The Photo Traffic Enforcement Program began in May, 2009.) Description of Services A Photo Enforcement vendor, selected by the County, will identify, via speed cameras, drivers who have violated speed limits within unincorporated Pima County. The Pima County Sheriffs Department, independently or via an agency agreement with the Photo Enforcement vendor, will determine the violations shown by the evidence and mail a notice of violation to the responsible party. Persons who request a hearing or fail to respond to the notice of violation will be served with a citation for the alleged violations. The Pima County Justice Courts will adjudicate the violations. Program Goals and Objectives -Decrease speeding violations within the corridors of Pima County the Pima County Sheriffs Department identifies as having significant noncompliance characteristics, as measured by number of officer-issued citations, number of vehicular accidents, and average speed of drivers within the corridors. Program Performance Measures Number of road segments with fixed cameras Average vehicular crashes per corridor Number of mobile cameras Citations issued from fixed cameras Citations issued from mobile cameras Citations eligible for service Citations served Citations paid Cost of Citation issued Cost per paid citation Cost per personally served citation Number of cases dismissed Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Estimated n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a 10 130 1 72,000 3,600 7,500 3,750 43,600 $34.24 $56.54 $91.54 1,900 FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Planned 10 130 1 72,000 3,600 7,500 3,750 43,600 $34.24 $56.54 $91.54 1,900 FY2009/2010 Adopted FY2010/2011 Adopted 0 0 533,309 1,947,051 460,241 1,977,839 0 2,480,360 2,438,080 Revenues CHARGES FOR SERVICES FINES AND FORFEITS Operating Revenue Sub-Total 0 100,600 0 15,336 3,999,436 0 15,336 4,100,036 0 CHARGES FOR SERVICES 0 0 1,036,188 FINES AND FORFEITS 0 0 3,063,848 0 0 4,100,036 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 (15,336) 0 0 0 (1,619,676) 0 0 0 (1,661,956) 0 2,480,360 2,438,080 0.0 0.3 0.3 Total Program Funding Program Staffing (FTEs) 12-68 Pima County FY 2010/2011 Adopted Budget Public Fiduciary Expenditures: 2,414,054 Function Statement: Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Mandates: ARS Title 14, Chapter 5, Article 6: Public Fiduciary FTEs Revenues: 35.5 Expenditures by Program Burials 9.91% Mandated Fiduciary Services 90.09% Sources of All Funding Department Revenue 29.46% General Fund Support 70.54% 12-69 711,131 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: PUBLIC FIDUCIARY Expenditures by Program BURIALS FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 176,378 253,357 239,272 MANDATED FIDUCIARY SERVICES 2,352,778 2,180,372 2,174,782 Total Expenditures 2,529,156 2,433,729 2,414,054 6,915 15,000 15,000 675,268 696,131 696,131 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 682,183 0 0 0 1,846,973 711,131 0 0 0 1,722,598 711,131 0 0 0 1,702,923 Total Program Funding 2,529,156 2,433,729 2,414,054 Funding by Source Revenues BURIALS MANDATED FIDUCIARY SERVICES Staffing (FTEs) by Program BURIALS 1.0 1.0 1.0 MANDATED FIDUCIARY SERVICES 36.1 37.3 34.5 Total Staffing (FTEs) 37.1 38.3 35.5 12-70 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC FIDUCIARY Program: BURIALS 1000 Function Provide burial for indigent persons. Description of Services Determine eligibility and arrange burial service for indigent persons. Program Goals and Objectives - Provide timely, cost effective, and respectful indigent burial services - Process applications and determine eligibility within 72 hours - Close cases within 60 days of interment date - Conduct quarterly inspection of cemetery grounds to ensure proper maintenance is performed Program Performance Measures Applications processed and eligibilty determined within 72 hours Cases closed within 60 days of date of interment Quarterly inspections of cemetery to ensure proper maintenance of grounds Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% 100% 4 100% 4 100% 4 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 0 176,378 47,875 205,482 36,522 202,750 176,378 253,357 239,272 CHARGES FOR SERVICES 6,915 15,000 15,000 Operating Revenue Sub-Total 6,915 15,000 15,000 0 0 0 169,463 0 0 0 238,357 0 0 0 224,272 176,378 253,357 239,272 1.0 1.0 1.0 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-71 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC FIDUCIARY Program: MANDATED FIDUCIARY SERVICES 1000 Function Accept Superior Court appointment to serve as conservator and/or guardian or personal representative when there is no person or corporation qualified or willing to act. Description of Services Receive and investigate referrals. Gather information and determine if an adjudication proceeding is warranted. Assume legal custody of wards upon court appointment. Ensure wards reside in the least restrictive environment available. Manage wards' income and disbursements. Seek income supplements and investigate the availability of public benefits on behalf of wards. Monitor care and medical treatment of wards. File mandatory reports with the court. Maintain or liquidate estate assets. Program Goals and Objectives - Provide cost effective, quality, and humane service - File annual reports to Superior Court on time - Complete investigations within 30 days of receipt of all documents - Develop client budgets within 30 days of appointment - File client inventories to court within 90 days of appointment - Reduce inappropriate referrals - Minimize breaches of fiduciary duties Program Performance Measures Investigations completed within 30 days of receipt of documents Annual reports to Superior Court filed on time Client budgets developed within 30 days of appointment Inventories filed with court within 90 days of appointment FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 90% 90% 90% 85% 90% 100% 90% 100% 90% 100% 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,238,651 114,127 2,162,233 18,139 2,079,846 94,936 2,352,778 2,180,372 2,174,782 666,283 694,931 693,731 8,985 1,200 2,400 675,268 696,131 696,131 0 0 0 1,677,510 0 0 0 1,484,241 0 0 0 1,478,651 2,352,778 2,180,372 2,174,782 36.1 37.3 34.5 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-72 Pima County FY 2010/2011 Adopted Budget Sheriff Expenditures: 134,844,342 Function Statement: Provide law enforcement and public safety services for Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Mandates: ARS Title 11, Chapter 3, Article 2: Sheriff; ARS Title 13: Criminal Code; and ARS Title 31: Prisons and Prisoners FTEs Revenues: 1,413.2 Expenditures by Program Administrative 17.35% Operations 30.46% Corrections 33.75% Investigations 15.32% HIDTA 2.12% Forfeitures 1.00% Sources of All Funding Operating Transfers 0.88% Department Revenue 18.19% Fund Balance Decrease 0.49% General Fund Support 80.44% 12-73 24,522,873 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: SHERIFF Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted ADMINISTRATIVE 20,630,559 18,073,312 23,399,385 CORRECTIONS 42,051,617 44,264,764 45,498,615 FORFEITURES 1,301,276 1,400,000 1,350,000 HIDTA 3,230,801 2,595,159 2,864,785 INVESTIGATIONS 22,905,398 19,158,908 20,653,876 OPERATIONS 43,639,753 41,167,655 41,077,681 133,759,404 126,659,798 134,844,342 950,717 277,860 6,866,927 11,679,964 11,262,982 11,258,647 395,363 50,000 50,000 3,405,407 2,595,159 2,864,785 Total Expenditures Funding by Source Revenues ADMINISTRATIVE CORRECTIONS FORFEITURES HIDTA INVESTIGATIONS 2,192,695 1,310,085 1,307,996 OPERATIONS 2,860,878 1,010,000 2,174,518 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 21,485,024 1,172,009 0 (342,780) 111,445,151 16,506,086 1,230,000 0 141,130 108,782,582 24,522,873 1,180,000 0 659,855 108,481,614 Total Program Funding 133,759,404 126,659,798 134,844,342 157.0 158.0 156.0 600.7 643.7 643.7 24.5 24.5 23.5 INVESTIGATIONS 248.0 207.0 226.0 OPERATIONS 381.0 379.0 364.0 1,411.2 1,412.2 1,413.2 Staffing (FTEs) by Program ADMINISTRATIVE CORRECTIONS HIDTA Total Staffing (FTEs) 12-74 Pima County FY2010/2011 Adopted Budget Program Summary Department: SHERIFF Program: ADMINISTRATIVE 1000 Function Provide administrative, technical, special investigations, and other services in support of the department mission. Description of Services Provide a comprehensive menu of administrative, technical, investigative, and other services in support of the Sheriff Department's mission. Compile, process, and analyze financial transactions including accounts payable, payroll, travel, petty cash, contracts, purchasing cards, intergovernmental agreements, state and federal grants, and revenues. Provide relevant, reliable, and timely financial information to staff, management, Pima County, outside law enforcement agencies, and the federal government. Prepare the annual departmental budget. Handle personnel related actions including hiring, terminations, promotions, demotions, transfers, and pay adjustments while ensuring compliance with Equal Employment Opportunity requirements. Provide basic, advanced, and in-service training for law enforcement, corrections, and civilian personnel. Coordinate all operational and training activities conducted at the shooting range. Provide for the acquisition, receiving, distribution, maintenance, and disposal (if necessary) of all assets (fixed and consumable). Initiate, schedule, and manage facility projects, contracts, and maintenance. Perform all duties associated with fleet distribution, assessment, and collision tracking. Maintain auxiliary communication equipment distribution, tracking, and service. Provide various services and resources to the community such as public information officer (PIO), crime prevention programs, and Sheriff auxiliary volunteers. Research, identify, and complete application of state and federal grants. Implement risk management procedures to reduce work related injuries, vehicle collisions, and ensure compliance with OSHA rules. Deploy and maintain voice and data networks and systems that support the telephone and information resource needs of the administrative, civil, corrections, and law enforcement functions. Provide all information technology functions such as maintenance, support, storage, and training for network servers, hardware, software, and Internet functions. Deploy and maintain a fleet of mobile data computers that provide criminal justice information, computer aided dispatch, and mobile reporting solutions to enhance delivery and efficiency of law enforcement services. Maintain and support the department's fourteen-mode telephone network and voice messaging systems. Develop, maintain, and support administrative records management systems to support the personnel, financial, and other business requirements of the department. Applications include Sheriff's Management and Records Tracking System, Synergen, and IAPro. Maintain the record keeping functions associated with arrest warrants, court orders, stolen/stored vehicles, missing persons, and stolen property. Coordinate extradition between the Pima County Attorney's office and various law enforcement agencies across the country, and victims' rights notifications required by Arizona law. Receive and report non-priority civil and criminal activity without direct intervention of a peace officer. Maintain records of 9-1-1 and law enforcement dispatch activities that reflect accurately the types of services requested and the services deployed in response. Provide comprehensive training to new staff to develop highly skilled public safety telecommunications specialists. Conduct thorough, unbiased investigations of all complaints that the Bureau Chiefs deem to be of a significant nature to warrant a formal investigation. Process all minor complaints referred to the district/division level for investigation and follow up to ensure appropriate action was taken. Maintain a computerized tracking system of all complaints and a system for secure storage of internal affairs records and periodically purge of files according to established criteria. Provide quarterly and annual statistical reports to the Bureau Chiefs, to include the number and types of complaints received, findings and dispositions, and summaries of all sustained cases. Perform operational audits to evaluate the efficiency and effectiveness of departmental operations. Review internal controls for sensibility and compliance, the means of safeguarding assets and verifying their existence, and the reliability and integrity of financial information. Provide financial or operating data to management for decision making purposes. Program Goals and Objectives - Maintain 24 hours per day, 7 days per week interface to the Arizona Criminal Justice Information System (ACJIS), fully complying with the most current ACJIS security policy - Maintain and support the department's law enforcement records management and retrieval systems including the Spillman application, COPLINK, and InSight, which provide 24 hour access to criminal justice information - Respond to requests for confirmations of computer entries within designated time frames established by National Crime Information Center - Maintain 100% accuracy of all computer entries - Enter arrest warrant data within the following time lines: felony warrants and court orders within 6 hours of receipt, misdemeanor warrants within 4 weeks of receipt - Successfully pass annual record audits by the FBI and AZ DPS - Provide reliable, professional, timely responses to 9-1-1 calls, dispatch law enforcement personnel and resources, and provide communications support to field units to assure effective and timely completion of their tasks - Answer all 9-1-1 calls within six seconds and all other calls within 18 seconds - Dispatch all priority one calls within two minutes of receipt and all other calls as soon as field resources are available - Contact complainants filing telephonic reports within two hours of their complaint Program Performance Measures Access to law enforcement database Telephone services for HQ, HIDTA Information Ctr, Jail, Ajo, Foothills, GV, San Xavier, & Rincon offices Database access uptime Telephone service availability FY2008/2009 Actual FY2009/2010 Estimated FY2010/2011 Planned 24hrs/7 days 24hrs/7 days 24hrs/7 days 24hrs/7 days 24hrs/7 days 24hrs/7 days 99.7% 99.9% 99.7% 99.9% 99.7% 99.9% 12-75 Pima County FY2010/2011 Adopted Budget Program Summary Department: SHERIFF Program: ADMINISTRATIVE Communications logged calls for service 9-1-1 calls from land lines 9-1-1 calls from cellular source Average pre-dispatch time on priority one calls Ring time: 9-1-1 calls 10 minute warrant confirmations Average elapsed time for felony warrant entry Average elapsed time for misdemeanor warrant entry Priority 1 calls dispatched within 2 minutes Percent of telephone reports received to total calls for service Ring time: all other calls Average length of time : 9-1-1 calls Results from state & federal audits for terminal operations 1000 168,252 94,864 123,909 29 seconds 5 seconds 99.9% 6 hours 7 weeks 97.5% 1.56% 165,700 90,000 120,000 26 seconds 5 seconds 99.9% 6 hours 4 weeks 98.0% 2.50% 163,200 90,000 120,000 31 seconds 6 seconds 99.9% 6 hours 4 weeks 98.0% 3.00% 6.0 seconds 84 seconds low risk 9.0 seconds 90 seconds low risk 8.0 seconds 90 seconds low risk Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 13,771,127 6,532,092 327,340 10,320,226 6,953,086 800,000 10,184,586 6,377,035 6,837,764 20,630,559 18,073,312 23,399,385 CHARGES FOR SERVICES 67,589 65,648 146,500 MISCELLANEOUS 87,670 40,000 40,000 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 155,259 105,648 186,500 736,099 172,212 6,680,427 559 0 0 58,800 0 0 795,458 172,212 6,680,427 325,000 0 60,807 19,294,035 0 0 0 17,795,452 0 0 0 16,532,458 20,630,559 18,073,312 23,399,385 157.0 158.0 156.0 12-76 Pima County FY2010/2011 Adopted Budget Program Summary Department: SHERIFF Program: CORRECTIONS 1000 Function Provide custodial supervision of incarcerated persons for Pima County, the state of Arizona, and contracted municipalities under intergovernmental agreements. Provide inmate services and other administrative support for the Corrections Bureau. Description of Services Provide safe and secure detention of pretrial defendants, sentenced inmates, juveniles, and in-custody inmates awaiting transfer to their institutions or remanded to Pima County. Perform inmate records management, inmate booking, inmate food services, commissary operations, inmate laundry and supplies, facilities maintenance and improvements, environmental services, fire safety, construction coordination, judicial security, and inmate transportation to court and to Arizona Department of Corrections facilities. Provide intelligence information gathering, administrative segregation, identification, inmate religious and educational programs, and inmate classification. Furnish a medical/mental health liaison, infirmary, Return to Competency program, custodial care for juvenile inmates, and custodial care for inmates on suicide watches and/or diagnosed as mentally ill. Maintain all administrative planning, policy, and procedures. Meet basic human needs and maintain the rights of all inmates. Program Goals and Objectives - Provide safe and secure housing of inmates, while maintaining the rights of inmates at all times - Transport inmates to court and to other detention facilities in a safe, efficient manner - Ensure that there are no inmate escapes - Provide necessary and timely medical evaluation and care to inmates - Prevent suicides of individuals in custody Program Performance Measures Inmates booked Average daily inmate population Inmate court transports Escapes (not failures to return) Serious injuries to staff Suicides Erroneous releases Failures to release (cases) FY2008/2009 Actual FY2009/2010 Estimated 41,912 1,888 21,399 0 0 1 6 3 40,764 1,724 17,176 0 0 1 2 6 FY2010/2011 Planned 42,463 1,876 20,075 0 0 0 0 0 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 33,969,134 7,972,012 110,471 35,223,853 8,940,911 100,000 35,518,182 9,780,433 200,000 Total Program Expenditures 42,051,617 44,264,764 45,498,615 Program Funding by Source Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 759,513 300,000 300,000 8,171,871 8,344,350 8,419,350 22,651 0 0 8,954,035 8,644,350 8,719,350 517,654 400,000 400,000 1,281,381 1,300,000 1,254,500 41,856 38,000 38,000 663,117 675,000 647,000 2,504,008 2,413,000 2,339,500 INTERGOVERNMENTAL 221,921 205,632 199,797 Grant Revenue Sub-Total 221,921 205,632 199,797 12-77 Pima County FY2010/2011 Adopted Budget Program Summary Department: SHERIFF Program: CORRECTIONS Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 1000 (120,000) 0 (155,785) 30,647,438 (120,000) 0 141,130 32,980,652 (120,000) 0 659,855 33,700,113 42,051,617 44,264,764 45,498,615 600.7 643.7 643.7 12-78 Pima County FY2010/2011 Adopted Budget Program Summary Department: SHERIFF Program: FORFEITURES 1000 Function Enhance law enforcement and public safety services through forfeiture proceeds. Description of Services Receive allocations of seized antiracketeering monies from the state and various federal agencies as ordered by the courts. (Note: The County Attorney Law Enforcement Antiracketeering Fund, Sheriff RICO Funds, and Sheriff Counter Narcotics Alliance Antiracketeering Fund each have a pool of antiracketeering dollars. These funds are received and recorded in the County Attorney's subfund. Incurred expenses are offset by revenues recorded in the County Attorney's subfund. For information purposes only, this summary shows the operating transfer from the County Attorney's subfund.) Program Goals and Objectives - Enhance law enforcement and public safety services through the use of forfeiture proceeds Program Performance Measures FY2008/2009 Actual FY2009/2010 Estimated FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned None submitted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Adopted 303,081 605,326 392,869 0 1,400,000 0 0 1,350,000 0 1,301,276 1,400,000 1,350,000 50,000 Revenues INTERGOVERNMENTAL 0 50,000 2,363 0 0 393,000 0 0 Special Programs Revenue Sub-Total 395,363 50,000 50,000 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 992,666 0 (86,753) 0 1,350,000 0 0 0 1,300,000 0 0 0 1,301,276 1,400,000 1,350,000 0.0 0.0 0.0 INTEREST MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 12-79 Pima County FY2010/2011 Adopted Budget Program Summary Department: SHERIFF Program: HIDTA 1000 Function Request and receive High Intensity Drug Trafficking Area (HIDTA) grants awarded by the federal government. Description of Services Account for the federal funds awarded by High Intensity Drug Trafficking Area grant. The HIDTA funds are allocated to supplement law enforcement operations to combat drug trafficking in the southwest border areas. Program Goals and Objectives - Prepare annual budgets to request HIDTA funds for the department - Comply with federal rules and guidelines regarding allowable costs and proper accounting procedures for the HIDTA funds - Use HIDTA funds to pay for salaries, overtime, law enforcement equipment, and other investigative costs to combat drug trafficking in the southwest border areas FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,022,399 1,750,019 458,383 1,427,829 1,167,330 0 1,438,355 1,426,430 0 3,230,801 2,595,159 2,864,785 3,389,386 2,595,159 2,864,785 16,021 0 0 3,405,407 2,595,159 2,864,785 0 0 0 0 0 0 0 0 3,230,801 2,595,159 2,864,785 24.5 24.5 23.5 Program Performance Measures None submitted Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (24,733) 0 (149,873) 0 12-80 Pima County FY2010/2011 Adopted Budget Program Summary Department: SHERIFF Program: INVESTIGATIONS 1000 Function Provide criminal investigations, homeland security, records maintenance, and other technical support functions for the department. Description of Services Investigate violations of Arizona Revised Statutes with the goal of identifying the offenders and presenting accurate and sufficient relevant information to the County Attorney to facilitate prosecution, if deemed appropriate. Provide investigative services for homicide, robbery/assault, Fugitive Investigations Strike Team (FIST), domestic violence, cold case, night detectives, burglary, community problems, crimes against children, adult sex crimes, auto theft, arson, fraud, and other economic crimes. Work with other law enforcement agencies as part of the Counter Narcotics Alliance (CNA) to identify offenders who have committed major narcotics related offenses. Coordinate and serve as liaison with other local, state, and federal groups and agencies to plan for and manage homeland security emergencies. Apply for and obtain state and federal funds to procure emergency response equipment. Serve or return to the court common legal process (summons, subpoena, citation, order, notice, etc.) that is received by the Sheriff for service. Collect delinquent tax or clear delinquent tax warrants issued to the Sheriff for collection. Transcribe law enforcement reports, enter physical and out of custody arrest records into the Spillman Law Enforcement database, and disseminate reports to law enforcement investigations and criminal justice processes. Provide instructional services for new employee introduction to the dictation system. Perform quality control and make corrections to incident reports per deputy instructions. Provide expert technical crime scene processing and evidence gathering services. Provide electronic fingerprint identification services, on behalf of the state, for local law enforcement agencies to aid in the identification of suspects and prisoners. Process departmental requests for public relations photography services. Provide fingerprint services as an Arizona Automated Fingerprint Identification System (AZ AFIS), Full Access System Terminal (FAST) site (services involve fingerprint preparation, electronic submission to the state database, and comparison services). Positively identify inmates booked into the Pima County Adult Detention Center by agencies served under the AZ AFIS intergovernmental agreement prior to their release. Provide statutorily mandated sex offender registration services. Maintain a system of secure, safe, and efficient storage of property and evidence coming into possession of the department by providing laboratory evidence analysis services, maintaining accurate records, allowing lawful access to evidence, and providing for lawful disposal of unneeded property. Barcode all new and existing property and evidence inventory to improve the department's ability to manage warehouse inventory operations, and to provide real time information to detectives and other personnel about the status of individual pieces of evidence. Dispose of unnecessary marijuana inventory. Develop and implement a property disposal policy consistent with state law that will emphasize sale of property authorized for disposal to benefit the General Fund. Develop and implement a disposal policy for firearms which may permit trading weapons authorized for disposal to a distributor that will credit the department with the value of the lot toward the purchase of duty weapons and equipment. Collect, process, maintain, and disseminate criminal and traffic information generated by the department. Disseminate law enforcement records as requested by entitled public persons and criminal justice agencies. Provide courtroom testimony as required by subpoena. Process and distribute incoming documents as required by other agencies. Maintain an audit trail of financial transactions. Administer document transfer and retention schedules. Submit Uniform Crime Reports (UCR) to Arizona Department of Public Safety (AZ DPS). Program Goals and Objectives - Provide investigative services and support to the department and Pima County - Provide timely customer service to internal and external clients either by appointment, or at the public counter - Reduce the volume of manual records associated with the chain-of-custody by converting to automated, electronic records to allow faster, more convenient review of evidence item descriptions - Provide crime scene processing and evidence gathering 24 hours a day, 7 days a week - Improve calendar year clearance rates for both violent and property crimes FY2008/2009 Actual FY2009/2010 Estimated FY2010/2011 Planned 60% 18.98% 24hrs/7 days 60% 18.02% 24hrs/7 days 60% 15.64% 24hrs/7 days Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 19,573,960 2,844,285 487,153 16,722,021 2,436,887 0 18,433,258 2,220,618 0 Total Program Expenditures 22,905,398 19,158,908 20,653,876 TAXES 26,261 40,000 25,000 LICENSES & PERMITS 16,640 15,500 16,500 Program Performance Measures Calendar year clearance % - violent crimes Calendar year clearance % - property crimes Crime scene processing available FY2010/2011 Adopted Program Funding by Source Revenues 12-81 Pima County FY2010/2011 Adopted Budget Program Summary Department: SHERIFF Program: INVESTIGATIONS CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total 1000 715,779 542,000 671 0 607,000 0 8,340 0 0 767,691 597,500 648,500 INTERGOVERNMENTAL 1,425,004 712,585 659,496 Grant Revenue Sub-Total 1,425,004 712,585 659,496 (10,409) 0 10,335 20,712,777 0 0 0 17,848,823 0 0 0 19,345,880 22,905,398 19,158,908 20,653,876 248.0 207.0 226.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-82 Pima County FY2010/2011 Adopted Budget Program Summary Department: SHERIFF Program: OPERATIONS 1000 Function Provide emergency, non-emergency, and other public safety services to the unincorporated areas of Pima County. Description of Services Deploy commissioned deputies to preserve the peace, arrest criminals, and prevent/suppress breaches of the peace. Implement community policing initiatives to improve interaction with the service population, identifying problem areas, and responding accordingly. Provide specially trained officers to support the patrol functions, such as Motorcycle Enforcement, Traffic Investigations, DUI, Park Enforcement, Search and Rescue, Sheriff's Posse, Air Unit, Bomb Squad, Canine, Hostage Negotiations, Special Weapons and Tactics, and Border Crime. Program Goals and Objectives - Answer emergency and non-emergency calls for services from the public as quickly as possible - Investigate all traffic incidents - Enforce Arizona state laws and County ordinances - Conduct proactive patrols 24 hours a day, 7 days a week - Provide specialized law enforcement support and services to unincorporated Pima County FY2008/2009 Actual FY2009/2010 Estimated FY2010/2011 Planned 149,674 25,220 28,631 6:20 6:12 24hrs/7 days 149,913 25,260 28,631 6:25 5:55 24hrs/7 days 150,287 25,323 28,749 6:35 6:10 24hrs/7 days Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 33,251,625 9,398,317 989,811 32,520,845 7,996,810 650,000 32,239,846 7,486,321 1,351,514 43,639,753 41,167,655 41,077,681 Program Performance Measures Calls for service Arrests On-site calls Response time (minutes) - Metro Response time (minutes) - Countywide Ongoing patrols conducted Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL 14,009 0 0 713 0 0 FINES AND FORFEITS 19,017 10,000 15,000 MISCELLANEOUS 13,545 0 0 CHARGES FOR SERVICES Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 47,284 10,000 15,000 2,795,471 1,000,000 2,159,518 18,123 0 0 2,813,594 1,000,000 2,159,518 9,485 0 (21,511) 40,790,901 0 0 0 40,157,655 0 0 0 38,903,163 43,639,753 41,167,655 41,077,681 381.0 379.0 364.0 12-83 This page intentionally left blank. 12-84 Pima County FY 2010/2011 Adopted Budget Superior Court Expenditures: 44,134,024 Function Statement: Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Mandates: ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations; ARS Title 31: Prisons and Prisoners; and ARS Title 41: State Government FTEs Revenues: 667.6 Expenditures by Program Pretrial Services 5.43% Trial Services 5.50% Law Library 1.09% Adjudication 30.41% Information Services 6.26% Fill the Gap - Other 1.38% Conciliation Court 4.21% Administration 7.11% Adult Probation Court Services 7.84% Adult Probation Field & Operations 30.77% Sources of All Funding Department Revenue 32.00% General Fund Support 65.76% Fund Balance Decrease 2.24% 12-85 14,124,001 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: SUPERIOR COURT Expenditures by Program ADJUDICATION FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 13,874,971 14,143,465 13,420,193 ADMINISTRATION 2,698,975 3,169,173 3,139,042 ADULT PROBATION COURT SERVICES 3,932,991 3,747,856 3,460,701 13,673,089 13,129,885 13,582,855 1,689,002 1,814,611 1,857,048 514,659 485,999 610,863 2,882,539 2,833,370 2,763,484 443,682 464,170 480,047 PRETRIAL SERVICES 2,047,140 2,403,757 2,394,308 TRIAL SERVICES 1,420,029 1,426,124 2,425,483 43,177,077 43,618,410 44,134,024 1,900,045 1,570,796 1,917,706 16,440 0 0 ADULT PROBATION COURT SERVICES 2,075,024 1,857,092 1,878,711 ADULT PROBATION FIELD AND OPERATIONS 8,539,774 8,649,581 8,833,871 ADULT PROBATION FIELD AND OPERATIONS CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARTMENTS INFORMATION SERVICES LAW LIBRARY Total Expenditures Funding by Source Revenues ADJUDICATION ADMINISTRATION CONCILIATION COURT 745,806 654,238 686,043 INFORMATION SERVICES 474,223 441,500 495,500 LAW LIBRARY 288,813 209,855 272,170 PRETRIAL SERVICES 319 40,000 40,000 TRIAL SERVICES 300 0 0 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 14,040,744 0 0 709,275 28,427,058 13,423,062 0 0 1,360,819 28,834,529 14,124,001 0 0 988,544 29,021,479 Total Program Funding 43,177,077 43,618,410 44,134,024 Staffing (FTEs) by Program ADJUDICATION 176.0 176.0 163.0 ADMINISTRATION 45.5 52.5 51.5 ADULT PROBATION COURT SERVICES 62.7 61.7 58.7 244.3 240.2 237.2 22.0 22.0 22.0 9.2 9.2 10.1 26.5 25.8 25.8 ADULT PROBATION FIELD AND OPERATIONS CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARTMENTS INFORMATION SERVICES LAW LIBRARY 4.0 4.0 4.0 PRETRIAL SERVICES 40.3 48.1 48.3 TRIAL SERVICES 33.0 33.0 47.0 663.5 672.5 667.6 Total Staffing (FTEs) 12-86 Pima County FY2010/2011 Adopted Budget Program Summary Department: SUPERIOR COURT Program: ADJUDICATION 1000 Function Adjudicate all cases filed in the Superior Court. Description of Services Adjudicate cases in which exclusive jurisdiction is not vested in another court, cases of equity and of law which involve title to or possession of real property, cases involving the legality of any tax imposed or assessment, cases involving the legality of any toll or municipal ordinance, cases in which the demand or value of property in controversy amounts to $5,000 or more, and criminal felony and misdemeanor cases not otherwise provided for by law. Program Goals and Objectives - Provide for the timely, fair, and efficient administration of justice under the law, in a manner that instills and sustains the public's confidence in the judicial system - Maintain a clearance rate of cases disposed greater than 90% Program Performance Measures Cases filed Cases pending Cases disposed Clearance rate of dispositions to filings FY2008/2009 Actual FY2009/2010 Estimated 26,649 30,717 25,487 95.6% 26,935 31,217 26,435 98.1% FY2010/2011 Planned 26,940 31,472 26,685 99.1% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 11,364,791 2,334,937 175,243 11,748,108 2,395,357 0 11,076,163 2,344,030 0 13,874,971 14,143,465 13,420,193 INTERGOVERNMENTAL 426,274 278,027 278,027 CHARGES FOR SERVICES 168,352 125,023 125,023 MISCELLANEOUS 125,755 100,000 100,000 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues Operating Revenue Sub-Total INTERGOVERNMENTAL FINES AND FORFEITS INTEREST Special Programs Revenue Sub-Total INTERGOVERNMENTAL 720,381 503,050 503,050 931,098 825,000 1,135,600 119 0 0 15,929 10,240 9,350 947,146 835,240 1,144,950 232,506 232,506 269,706 12 0 0 232,518 232,506 269,706 INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (542,343) 12,517,269 0 0 (286,132) 12,858,801 0 0 (530,964) 12,033,451 13,874,971 14,143,465 13,420,193 176.0 176.0 163.0 12-87 Pima County FY2010/2011 Adopted Budget Program Summary Department: SUPERIOR COURT Program: ADMINISTRATION 1000 Function Provide administrative services to the court and its departments. Description of Services Provide overall administration, mental health coordination, human resources management, training and education, facility and resource management, and financial management. Ensure the security of citizens and staff occupying or visiting court facilities. Continue efforts to obtain outside funding in support of court operations. Ensure all mandated services are provided. Establish protocols for achieving mandates with continuing efforts. Enhance responsiveness to the needs of the judicial divisions. Maintain suitable facilities in which to hold court. Procure necessary goods and services for Superior, Juvenile, and Justice Courts. Provide clinical advice and assessments to ensure quality of mental health reports and evaluations. Program Goals and Objectives - Process sufficient applications in order to fill all openings as needed - Analyze and develop job descriptions for new or evolving classifications - Ensure that all employees achieve mandatory Court Ordered Judicial Education and Training (COJET) requirements - File all external financial reports on time - Process 90% of invoices within one week of receipt - Ensure safety of public and employees occupying court facilities and safeguard all physical assets - Perform background checks on potential employees to ensure safety and integrity of the court - Migrate all identified staff into Stromberg timekeeping system - Train identified users in Navision Accounting System Program Performance Measures Recruiting applications processed Recruiting activities (recruitments/hires) Job analysis activities (descriptions/audits) External reports filed on time Invoices processed within one week of receipt Compliance rate of employees with COJET mandates Identified staff live in Stromberg interface Identified staff using Navision Background checks completed Percent of public entrants screened FY2008/2009 Actual FY2009/2010 Estimated 4,011 45/78 142/22 100% 90% 100% 69% 13% 507 100% 2,750 51/110 60/50 100% 90% 100% 100% 55% 500 100% FY2010/2011 Planned 4,000 50/95 50/50 100% 92% 100% 100% 100% 600 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,488,971 203,591 6,413 2,920,671 248,502 0 2,885,713 253,329 0 Total Program Expenditures 2,698,975 3,169,173 3,139,042 3,370 0 0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 3,370 0 0 13,070 0 0 13,070 0 0 0 0 (4,891) 2,687,426 0 0 0 3,169,173 0 0 0 3,139,042 2,698,975 3,169,173 3,139,042 45.5 52.5 51.5 12-88 Pima County FY2010/2011 Adopted Budget Program Summary Department: SUPERIOR COURT Program: ADULT PROBATION COURT SERVICES 1000 Function Provide information to the court to assist in sentencing decisions. Description of Services Complete and deliver presentence reports to the court. Conduct investigations and compile comprehensive background reports on defendants. Presentence reports include a comprehensive statement of the offense, the impact on any victim, an assessment of the defendant's risk factors and criminogenic needs, and other information relevant to the sentencing process. Program Goals and Objectives - Deliver presentence reports to the court two days prior to sentencing - Maintain annual cost savings to the County on Jail Reduction cases and increase those savings through planned technology enhancements (automation of Sentencing Notification Form) - Use evidence-based criminogenic factors in all felony presentence reports - Use evidence-based criminogenic factors to shorten presentence reports and reduce time required to prepare reports - Maintain the Adult Probation Enterprise Tracking System (APETS) - Contact victims of crime to seek input prior to sentencing Program Performance Measures Number of presentence reports Percent of presentence reports delivered on time Cost savings on jail cases Victim response rate FY2008/2009 Actual FY2009/2010 Estimated 4,438 95% $209,477 61.4% 4,502 97% $218,000 65.0% FY2010/2011 Planned 4,525 98% $235,000 67.0% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 3,148,653 784,338 3,032,456 715,400 2,761,526 699,175 Total Program Expenditures 3,932,991 3,747,856 3,460,701 1,281,546 1,137,340 1,160,400 34,031 25,000 28,000 Program Funding by Source Revenues CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total 1,315,577 1,162,340 1,188,400 INTERGOVERNMENTAL 759,447 694,752 690,311 Grant Revenue Sub-Total 759,447 694,752 690,311 0 0 (72,994) 1,930,961 0 0 (51,248) 1,942,012 0 0 (436,333) 2,018,323 3,932,991 3,747,856 3,460,701 62.7 61.7 58.7 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-89 Pima County FY2010/2011 Adopted Budget Program Summary Department: SUPERIOR COURT Program: ADULT PROBATION FIELD AND OPERATIONS 1000 Function Serve the court to actively promote community safety, facilitate positive behavioral change in probationers, and respect victim rights. Description of Services Assess probationers' risk to the community through supervision and address probationers' identified needs by implementing outcome-based supervision plans designed to bring about lasting behavioral change. Continue to promote, train, and assess staff utilization and understanding of Evidence Based Practices. Continue association with the Fugitive Investigative Strike Team (FIST) and maintain a superior rate of absconder apprehension. Continue community service involvement with grants from two local entities to reduce crime in targeted areas. Support the Drug and Mental Health Court models that address specific offender populations. Provide specialized services that address specific offender populations, including chronic driving under the influence (DUI) offenders, the special learning needs population, those with severe mental health issues, those that abuse illegal substances, those convicted of sex or sex-related crimes, and domestic violence offenders. Maintain the Adult Probation Enterprise Tracking System (APETS). Promote the development of motivational interviewing skills for line staff. Monitor probationer compliance with court orders and respond appropriately to violations. Comply with the state constitution by seeking victims' input and facilitating their involvement in the restoration process. Participate in the research, development, and advancement of community supervision through evidence-based practices. Program Goals and Objectives - Continue to participate in the Literacy Education and Resource Network (LEARN) which provides the opportunity to earn a high school equivalency diploma (GED) - Maintain a successful probation completion rate of 67% or better - Achieve 60% or better completion of court ordered community restitution hours Program Performance Measures Successful completion of probation Percent of negative drug tests Absconders arrested as a percent of warrants issued Percent of court ordered restitution hours completed Participants with successful completiion of GED FY2008/2009 Actual FY2009/2010 Estimated 75.4% 90% 112% 69.7% 50% 75.0% 90% 100% 60.0% 71% FY2010/2011 Planned 75.0% 90% 100% 60.0% 80% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 11,845,046 1,826,482 1,561 11,599,573 1,530,312 0 11,578,788 2,004,067 0 Total Program Expenditures 13,673,089 13,129,885 13,582,855 MISCELLANEOUS 1,844 0 0 MEMO REVENUE 1,711 0 0 0 Program Funding by Source Revenues Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS 3,555 0 4,214 0 0 334,043 302,680 383,300 56,932 35,000 24,334 395,189 337,680 407,634 INTERGOVERNMENTAL 8,140,472 8,311,901 8,426,237 INTEREST Grant Revenue Sub-Total 558 0 0 8,141,030 8,311,901 8,426,237 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 508,641 4,624,674 0 0 446,488 4,033,816 0 0 567,501 4,181,483 13,673,089 13,129,885 13,582,855 244.3 240.2 237.2 Special Programs Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 12-90 Pima County FY2010/2011 Adopted Budget Program Summary Department: SUPERIOR COURT Program: CONCILIATION COURT 1000 Function Provide a continuum of alternative dispute resolution services in a safe, neutral setting, that can help mitigate the financial and emotional costs imposed by ongoing litigation to families involved in pre-decree, post decree, or paternity family law cases. Provide accurate and timely services and information to the family law bench in order to assist the court in making custody/parenting time decisions which are in the best interests of children and which can substantially reduce time and expenses to the Superior Court. Description of Services Provide mandatory parent education classes, conciliation counseling, custody/parenting time mediation, custody/parenting time evaluation services, parenting coordination, and community education to parties involved in family law cases. Supply all services in English and/or Spanish. Assist parties to resolve their custody and parenting time disputes through a negotiated settlement process in a safe, neutral setting. Provide assistance and information to the family law bench through ongoing contract management, billing, and referral information of the Judicial Supervision Program (JSP) and Substance Abuse Testing Services, as well as billing and referral information on subsidized services ordered for needy families through the court’s expedited fund. Program Goals and Objectives - Provide a continuum of alternative dispute resolution services to those involved in family law cases in the Superior Court - Provide accurate and timely information to the family law bench in order to assist the judges in making custody/parenting time decisions for families - Conduct mandatory parent education classes for parents involved in family law cases - Provide ongoing program evaluation to ensure the proper and timely performance of all programs - Review and process referral and billing information for contract and expedited fund providers Program Performance Measures Mediation cases served Percent of evaluation reports developed prior to settlement conferences Conciliation cases served Mandatory parent education classes held Expedited fund cases monitored FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 1,569 90% 1,546 90% 1,694 90% 126 143 154 138 140 100 130 143 160 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,143,019 545,983 1,235,184 579,427 1,205,624 651,424 Total Program Expenditures 1,689,002 1,814,611 1,857,048 19 0 0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total 19 0 0 701,320 616,700 648,000 22,056 12,400 12,500 2,759 1,500 1,500 726,135 630,600 662,000 INTERGOVERNMENTAL 19,652 23,638 24,043 Grant Revenue Sub-Total 19,652 23,638 24,043 0 0 94,782 848,414 0 0 344,212 816,161 0 0 402,472 768,533 1,689,002 1,814,611 1,857,048 22.0 22.0 22.0 CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-91 Pima County FY2010/2011 Adopted Budget Program Summary Department: SUPERIOR COURT Program: FILL THE GAP - OTHER COURT DEPARTMENTS 1000 Function Provide criminal case processing assistance to participating courts in Pima County. (Note: This program contains Fill the Gap budgets for all courts except Superior Court. The Superior Court Fill The Gap budget is included in the Adjudication program.) Description of Services Continue the Criminal Case Reduction and Process Improvement Project that was initially funded by Fill The Gap in fiscal year 2001/02. This project is a multifaceted approach to improving criminal case processing and to streamlining workflow. Program Goals and Objectives - Provide probation supervision for Justice Courts - Provide criminal document images within six hours of receiving document/minute entry distribution Program Performance Measures Justice Court probationers supervised Criminal document images available six hours after receipt Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Estimated 300 100% 300 100% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 300 100% FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 435,911 78,748 393,829 92,170 478,004 132,859 Total Program Expenditures 514,659 485,999 610,863 0 0 514,659 0 0 0 485,999 0 0 0 610,863 0 514,659 485,999 610,863 9.2 9.2 10.1 Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-92 Pima County FY2010/2011 Adopted Budget Program Summary Department: SUPERIOR COURT Program: INFORMATION SERVICES 1000 Function Provide coordinated long range information technology system analysis, planning, development, and maintenance services in support of all court programs. Provide reliable, effective, and consistent high quality systems and services to the court and the public. Description of Services Conduct day-to-day system and equipment installation, maintenance, operation, and administrative support for the court’s data networking system, computers, and software application programs. Coordinate and provide technology related purchasing advice, customer support, and desktop application support services. Provide the court’s presence on the Internet. Services include software requirement analysis, design, and development; hardware and software implementation; network connectivity installation and service; system operations and maintenance scheduling; security functions and backup/recovery procedures; and response to customer service requests for problem resolution. Program Goals and Objectives - Provide reliable, effective, and consistent high quality technology systems and services to the court in a timely manner - Enable and enhance public access to court information - Continue the development of the court's case management system (AGAVE) and meet release deadlines - Continue to manage a 4-year replacement program for personal computers (25% per year) Program Performance Measures Help Desk calls resolved Average days to resolve help desk calls Phases of AGAVE implemented as scheduled Computers replaced FY2008/2009 Actual FY2009/2010 Estimated 4,917 3.03 yes 30% 4,145 1.76 yes 0 FY2010/2011 Planned 4,500 1.58 yes 30% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,653,579 1,151,491 77,469 1,714,078 934,292 185,000 1,728,594 834,890 200,000 Total Program Expenditures 2,882,539 2,833,370 2,763,484 439,454 408,000 425,000 9,769 8,500 10,500 Program Funding by Source Revenues CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total 449,223 416,500 435,500 INTERGOVERNMENTAL 25,000 25,000 60,000 Grant Revenue Sub-Total 25,000 25,000 60,000 0 0 227,667 2,180,649 0 0 346,200 2,045,670 0 0 329,500 1,938,484 2,882,539 2,833,370 2,763,484 26.5 25.8 25.8 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-93 Pima County FY2010/2011 Adopted Budget Program Summary Department: SUPERIOR COURT Program: LAW LIBRARY 1000 Function Provide access to current legal materials and information per Arizona Revised Statute 12-305 as well as reference services and self-service access to court approved forms. Description of Services Provide a variety of constituents with an up-to-date collection of core legal material and assistance in the retrieval of information. Answer reference questions using best available resources, print or electronic. Offer assistance in selection and use of best electronic resources. Acquire, process, maintain, and inventory judicial collections. Offer alternative ways to access forms as well as resources for forms not offered in the self service center. Offer referrals to appropriate legal advice agencies. Support twice weekly Domestic Relations Clinic offered by Southern Arizona Legal Aid. Program Goals and Objectives - Maintain library and research information on the Superior Court Law Library website - Enrich and monitor law library's practice materials within budget - Provide respectful and beneficial customer service - Ensure adequate supply of forms available to all customers - Maintain up-to-date judicial collections Program Performance Measures Patrons using library Updates added to the collection Reference questions answered Westlaw sessions provided (estimated) Packets of forms sold New titles catalogued Telephone contacts Items added to judicial collections Forms related questions answered Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Estimated 29,269 5,957 2,467 5,000 10,989 195 2,329 1,188 8,707 25,000 5,000 2,400 6,500 9,500 200 1,200 1,400 6,000 FY2008/2009 Actual FY2010/2011 Planned 29,000 6,000 2,500 6,500 11,000 200 2,500 1,100 9,000 FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 125,998 315,632 2,052 133,737 330,433 0 136,625 343,422 0 Total Program Expenditures 443,682 464,170 480,047 Program Funding by Source Revenues Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST 0 0 0 249,378 182,855 240,000 3,000 2,000 2,170 36,435 25,000 30,000 Special Programs Revenue Sub-Total 288,813 209,855 272,170 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 (16,246) 171,115 0 0 75,300 179,015 0 0 45,505 162,372 443,682 464,170 480,047 4.0 4.0 4.0 MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 12-94 Pima County FY2010/2011 Adopted Budget Program Summary Department: SUPERIOR COURT Program: PRETRIAL SERVICES 1000 Function Provide the court with timely information related to statutory release criteria in order to ensure each felony pretrial defendant and County misdemeanor arrestee is afforded the right to be considered for release under the least onerous conditions. Eliminate any unnecessary pretrial detention for defendants receiving behavioral health treatment through Arizona Department of Health Services (ADHS). Actively address court ordered conditions of release and other defendant identified needs for those defendants released under the supervision of Pretrial Services. Description of Services Interview each felony and County misdemeanor defendant and verify their stated community ties, research criminal history, and contact other third parties who might have information relevant to the release decision. Assess each defendant's risk for failure to appear and re-arrest, if released. Prepare a written report for the court of the findings and make a recommendation for release suitability. Screen County misdemeanor arrestees for eligibility for pre-release and release those suitable. Follow-up with those pre-released misdemeanor arrestees to remind them of their court date and monitor compliance of conditions of release for each defendant. Prepare for the court an updated report and recommendation on all motions to modify conditions of release initiated by the defense attorney. Minimize the issuance of warrants out of the arraignment court and arrange for self-surrender in Superior Court for those who unintentionally fail to appear. Reduce unnecessary pretrial detention by supervising defendants who have been granted non-financial release. Program Goals and Objectives - Reduce unnecessary pretrial detention by identifying defendants appropriate for non-financial release - Interview 99% of the felony arrestees booked into the jail and provide a written report to the court at the time of the scheduled initial appearance which contains release alternatives - Release 50% of the Justice and South Tucson City Court misdemeanor arrests eligible for post-booking release - Ensure 80% of those defendants released by Pretrial Services make their next scheduled court appearance - Eliminate unnecessary pretrial detention of ADHS clients by identifying those appropriate for non-financial release - Interview 99% of all ADHS clients admitted into the jail and provide a written report to the court Program Performance Measures Felony defendants presented at the jail Misdemeanor arrests processed through Pretrial Services Defendants supervised Initial appearance interviews/reports rate Misdemeanor release rates Misdemeanor appearance rates Percent of municipal misdemeanor mental health defendants screened FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 8,942 15,014 8,600 14,000 8,800 14,000 2,602 99% 66% 85% n/a 2,541 99% 61% 83% 100% 2,600 99% 60% 83% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,997,021 45,062 5,057 2,302,836 100,921 0 2,302,670 91,638 0 Total Program Expenditures 2,047,140 2,403,757 2,394,308 319 40,000 40,000 319 40,000 40,000 0 0 0 2,046,821 0 0 0 2,363,757 0 0 0 2,354,308 2,047,140 2,403,757 2,394,308 40.3 48.1 48.3 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-95 Pima County FY2010/2011 Adopted Budget Program Summary Department: SUPERIOR COURT Program: TRIAL SERVICES 1000 Function Provide services to the judicial divisions of the court including case management information, interpretation services, jurors, court reporting, and statistical reports. Description of Services Provide a verbatim record of court proceedings via the use of specialized equipment and training, and provide transcripts from those hearings as requested. Deliver oral interpreting, written translation, and language services to over 46 court divisions and departments of Superior Court in 65 languages. Provide judges with technical assistance as required. Maintain and update Master Jury List, which consists of registered Pima County voters and persons licensed by the Arizona Department of Transportation. Summon enough prospective jurors to meet the needs of the Superior Court, Pima County Consolidated Justice Courts, Green Valley Justice Court, and state and County grand juries. Provide prospective jurors with information about dates of jury service, rules of jury service, and jury service procedures. Provide orientation for jurors and oversee them in the jury assembly room. Assist the public with directions, case status, and court procedures. Schedule a variety of hearings and process paperwork needed by the division. Review imaging documents and perform required data entry. Print and review calendars to assure documents are as error free as possible. Coordinate court activities with other court departments. Process all arbitration cases. Monitor and dispose of cases on the inactive calendar. Review caseloads for compliance and update database as required. Reassign cases or events as needed. Write and implement policy and procedures to achieve efficient case flow management. Design and conduct qualitative and quantitative research projects and surveys necessary to measure the effectiveness and efficiencies of selected court operations and departments or procedures. Record, maintain, and report all relevant statistical data needed to comply with federal and state grant requirements for annual reports. Establish and monitor quality control policies and procedures to insure that AGAVE is managed effectively and efficiently. Program Goals and Objectives - Provide accurate oral interpretation for limited and non-English speaking court users - Provide for interpretation and translation services in 100% of cases - Provide the required number of qualified jurors for all jury trials in Arizona Superior Court in Pima County, Pima County Consolidated Justice Courts, Green Valley Justice Court, and for state and County grand juries. - Maintain ratio of jurors reporting to jurors empanelled to the extent possible in order to minimize the number of jurors required to report - Produce management reports used in identifying strengths or weaknesses in the court’s case flow systems - Provide court reporter coverage for all hearings statutorily requiring a court reporter Program Performance Measures Jurors reporting Jurors drawn on panels as a percent of jurors reporting Court reporter hearings covered Events per interpreter Percent of interpreter events completed Cases filed Cases disposed Management reports submitted on time FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 32,502 93.8% 33,500 90.4% 30,000 91.2% 1,138 1,277 99.6% 26,649 25,487 100% 1,140 1,300 99.8% 26,935 26,435 100% 1,140 1,595 99.5% 26,940 26,685 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,377,773 42,256 1,373,831 52,293 2,344,507 80,976 Total Program Expenditures 1,420,029 1,426,124 2,425,483 300 0 0 300 0 0 0 0 0 1,419,729 0 0 0 1,426,124 0 0 0 2,425,483 1,420,029 1,426,124 2,425,483 33.0 33.0 47.0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-96 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Enterprise Funds Total Expenditures OFFICE OF MEDICAL AND HEALTH SERVICES INSTITUTIONAL HEALTH HEALTH CARE FINANCING INSTITUTIONAL HEALTH KINO - UPI TOTAL INSTITUTIONAL HEALTH 65,975,775 17,219,246 11,208,333 65,975,775 17,219,246 11,208,333 94,403,354 94,403,354 OFC OF EMERG MGMT & HOMELAND SECURITY OFC OF EMERG MGMT & HOMELAND SECURITY TOTAL OFC OF EMERG MGMT & HOMELAND SECURITY 2,598,240 2,598,240 2,598,240 2,598,240 PIMA HEALTH SYSTEM & SERVICES AMBULATORY PROGRAM COMMUNITY SERVICES SYSTEM LONG TERM CARE PROGRAM TOTAL PIMA HEALTH SYSTEM & SERVICES 2,597,208 5,361,832 198,874,639 2,597,208 5,361,832 198,874,639 206,833,679 206,833,679 PUBLIC HEALTH CHIEF MEDICAL OFFICER COMMUNITY NUTRITION PROGRAMS CONSUMER HEALTH & FOOD SAFETY DIRECTOR'S OFFICE DISEASE CONTROL FAMILY PLANNING AND WOMEN'S HEALTH MOBILE SERVICES ONE PERCENT FOR YOUTH PIMA ANIMAL CARE CENTER PREVENTION AND EDUCATION PROGRAMS PUBLIC HEALTH EMERGENCY PREPAREDNESS PUBLIC HEALTH NURSING PUBLIC HEALTH SERVICES TEEN SERVICES AND OUTREACH VITAL REGISTRATION TOTAL PUBLIC HEALTH TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 94,403,354 13-1 955,606 3,180,096 1,579,073 466,412 2,076,682 2,113,083 102,106 100,000 4,568,414 11,786,071 1,142,496 4,437,560 2,741,892 465,368 555,392 955,606 3,180,096 1,579,073 466,412 2,076,682 2,113,083 102,106 100,000 4,568,414 11,786,071 1,142,496 4,437,560 2,741,892 465,368 555,392 36,270,251 36,270,251 38,868,491 206,833,679 340,105,524 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Enterprise Funds Total Revenues OFFICE OF MEDICAL AND HEALTH SERVICES INSTITUTIONAL HEALTH INSTITUTIONAL HEALTH KINO - UPI TOTAL INSTITUTIONAL HEALTH 69,765 4,669,156 69,765 4,669,156 4,738,921 4,738,921 OFC OF EMERG MGMT & HOMELAND SECURITY OFC OF EMERG MGMT & HOMELAND SECURITY TOTAL OFC OF EMERG MGMT & HOMELAND SECURITY 2,049,222 2,049,222 2,049,222 2,049,222 PIMA HEALTH SYSTEM & SERVICES AMBULATORY PROGRAM COMMUNITY SERVICES SYSTEM LONG TERM CARE PROGRAM TOTAL PIMA HEALTH SYSTEM & SERVICES 3,292,127 5,017,390 198,889,256 3,292,127 5,017,390 198,889,256 207,198,773 207,198,773 PUBLIC HEALTH CHIEF MEDICAL OFFICER COMMUNITY NUTRITION PROGRAMS CONSUMER HEALTH & FOOD SAFETY DISEASE CONTROL FAMILY PLANNING AND WOMEN'S HEALTH MOBILE SERVICES PIMA ANIMAL CARE CENTER PREVENTION AND EDUCATION PROGRAMS PUBLIC HEALTH EMERGENCY PREPAREDNESS PUBLIC HEALTH NURSING PUBLIC HEALTH SERVICES VITAL REGISTRATION TOTAL PUBLIC HEALTH TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 4,738,921 13-2 36,000 2,724,089 1,050,000 960,339 1,515,692 6,000 4,275,824 11,690,680 1,142,496 2,487,021 270,013 1,373,946 36,000 2,724,089 1,050,000 960,339 1,515,692 6,000 4,275,824 11,690,680 1,142,496 2,487,021 270,013 1,373,946 27,532,100 27,532,100 29,581,322 207,198,773 241,519,016 Pima County FY 2010/2011 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs OFFICE OF MEDICAL AND HEALTH SERVICES INSTITUTIONAL HEALTH HEALTH CARE FINANCING INSTITUTIONAL HEALTH 25.0 6.0 TOTAL INSTITUTIONAL HEALTH 31.0 OFC OF EMERG MGMT & HOMELAND SECURITY OFC OF EMERG MGMT & HOMELAND SECURITY 11.0 TOTAL OFC OF EMERG MGMT & HOMELAND SECURITY 11.0 PIMA HEALTH SYSTEM & SERVICES ADMINISTRATION COMMUNITY SERVICES SYSTEM HEALTH MANAGEMENT LONG TERM CARE PROGRAM 32.3 6.1 20.5 527.5 TOTAL PIMA HEALTH SYSTEM & SERVICES 586.4 PUBLIC HEALTH CHIEF MEDICAL OFFICER COMMUNITY NUTRITION PROGRAMS CONSUMER HEALTH & FOOD SAFETY DIRECTOR'S OFFICE DISEASE CONTROL FAMILY PLANNING AND WOMEN'S HEALTH MOBILE SERVICES PIMA ANIMAL CARE CENTER PREVENTION AND EDUCATION PROGRAMS PUBLIC HEALTH EMERGENCY PREPAREDNESS PUBLIC HEALTH NURSING PUBLIC HEALTH SERVICES TEEN SERVICES AND OUTREACH VITAL REGISTRATION 9.0 65.0 31.0 6.0 29.1 23.8 1.8 77.9 14.0 13.1 58.7 16.6 7.9 13.1 TOTAL PUBLIC HEALTH 367.0 TOTAL OFFICE OF MEDICAL AND HEALTH SERVICES 995.4 Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 13-3 This page intentionally left blank. 13-4 Pima County FY 2010/2011 Adopted Budget Institutional Health Expenditures: 94,403,354 Revenues: FTEs 4,738,921 31.0 Function Statement: Oversee the health care services provided to the populations at the County's Adult and Juvenile detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding the County's mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University Physicians Healthcare Hospital, formerly known as Kino Community Hospital. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents; ARS Title 13, Chapter 14: Sexual Offenses, Section 13-1414: Expenses of Investigation and Chapter 41: Incompetence to Stand Trial, Section 13-4512: Treatment Order; Commitment; ARS Title 31, Chapter 1: Jails, Article 4: Inmate Health Care; ARS Title 36, Chapter 5: Mental Health Services Expenditures by Program Kino - UPI 11.87% Institutional Health 18.24% Health Care Financing 69.89% Sources of All Funding Department Revenue 5.02% General Fund Support 94.98% 13-5 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: INSTITUTIONAL HEALTH Expenditures by Program HEALTH CARE FINANCING FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 74,268,402 74,737,546 INSTITUTIONAL HEALTH 14,548,817 16,971,786 17,219,246 KINO - UPI 26,663,886 14,625,000 11,208,333 115,481,105 106,334,332 94,403,354 Total Expenditures 65,975,775 Funding by Source Revenues HEALTH CARE FINANCING 55,760 0 0 188,518 69,765 69,765 KINO - UPI 1,891,043 4,678,912 4,669,156 Total Revenues Net Operating Transfers In/(Out) 2,135,321 0 4,748,677 0 4,738,921 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 113,345,784 0 0 101,585,655 0 0 89,664,433 Total Program Funding 115,481,105 106,334,332 94,403,354 Staffing (FTEs) by Program HEALTH CARE FINANCING 21.5 24.0 25.0 INSTITUTIONAL HEALTH 10.0 6.0 6.0 Total Staffing (FTEs) 31.5 30.0 31.0 INSTITUTIONAL HEALTH 13-6 Pima County FY2010/2011 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 HEALTH CARE FINANCING Function Fund and administer the County's contributions to state health care programs and Title 36 behavioral health care mandates to the eligible populations. Description of Services Pay the County's contribution of $14,951,800 to the Arizona Health Care Cost Containment System (AHCCCS) Acute Care and $35,803,700 to the Arizona Long Term Care System (ALTCS) programs, as well as $2,313,893 in additional contributions resulting from the October, 2001 implementation of Proposition 204. Contract for and fund $10,990,253 for the County's mandated responsibilities for mental health services. (Note: These four items do not exactly total $64,107,601 in budgeted supplies and services because there are other budgeted items in this number.) Program Goals and Objectives - Avoid sanctions and penalties through timely payment of the County's contributions to state health care delivery systems - Limit the County's liability by aggressively reviewing mental health care related claims submitted for payment to screen out inappropriate claims, seek other payer sources, and exclude payment for ineligible patients Program Performance Measures Timely payments made to mandated state health programs All petition claims are reviewed (prepayment) for validity and coordination of benefits (COB) FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% 88% 91% 95% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,444,551 72,822,533 1,318 1,674,758 73,058,762 4,026 1,841,159 64,107,601 27,015 74,268,402 74,737,546 65,975,775 55,760 0 0 55,760 0 0 0 0 0 0 0 74,212,642 0 0 74,737,546 0 0 65,975,775 74,268,402 74,737,546 65,975,775 21.5 24.0 25.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-7 Pima County FY2010/2011 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 INSTITUTIONAL HEALTH Function Oversee and fund the County's obligation to provide health care to inmates at County correctional facilities. Provide technical assistance and analyses of the County's health care components to County administration. Oversee and fund the County's local Restoration to Competency (RTC) program. Fund the County's responsibility regarding housing of Sexually Violent Persons at Arizona State Hospital. Description of Services Monitor, audit, and fund the provision of quality correctional health care at the Adult Detention Center and the Juvenile Detention Center. Monitor and fund the County's Restoration to Competency program at the Adult Detention Center. Evaluate and audit the County's health care components, report findings and make recommendations to County administration to improve efficiency, maximize revenues, and minimize expenses to the degree prudent. Monitor and fund the County's obligation in housing Sexually Violent Persons at Arizona State Hospital pursuant to legislation. Program Goals and Objectives - Monitor and audit correctional health care vendor performance, program expenditures, and effectiveness to ensure fulfillment of health care mandates and prudent use of taxpayer dollars - Provide meaningful and accurate data to County administration regarding health care practices and trends in the County, state, and nation as pertains to the health care services provided to County residents - Minimize County liability through aggressive efforts in finding alternate payer sources for services previously funded by the County - Oversee the County's mandated function to fund forensic examinations for evidence gathering in instances of reported sexual assault - Minimize referrals of RTC patients to Arizona State Hospital (ASH) to less than three patients per month, while not exceeding the budgeted funding for the RTC program Program Performance Measures Monthly audits on contract staffing levels pursuant to correctional health contract terms Contract performance indicators are identified and audited monthly pursuant to contract Liquidated damages and offsets assessed as indicated in contract terms Forensic examinations are provided pursuant to Violence Against Women Act standards Fewer than three RTC patients per month referred to ASH FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% yes yes yes no yes yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 701,168 13,847,649 604,725 16,367,061 615,489 16,603,757 14,548,817 16,971,786 17,219,246 188,518 69,765 69,765 188,518 69,765 69,765 0 0 0 0 0 14,360,299 0 0 16,902,021 0 0 17,149,481 14,548,817 16,971,786 17,219,246 10.0 6.0 6.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-8 Pima County FY2010/2011 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 KINO - UPI Function Administer the County's contract with University Physicians, Inc. (UPI) for the lease and operation of University Physicians Healthcare Hospital (UPHH), previously known as Kino Community Hospital. Description of Services Monitor and/or audit the lease contract between Pima County and UPI for compliance to terms of the lease and related contract payments including expenses incurred, revenues generated, staffing levels, compliance with laws and regulations, and other terms and conditions expressed in the contract. Budget for revenues from the University of Arizona and offsetting expenditures intended as state match funds for potential Graduate Medical Education and Disproportionate Share Hospital federal matching funds to support continued hospital programs. Note: The final payment under the lease contract of $6,583,333 is included here, while a payment of $13,416,667 for the Arizona Board of Regents to fund University of Arizona College of Medicine medical education programs is budgeted in the Contingency program of Non Departmental, for a total of $20,000,000 of Kino-UPHH support in fiscal year 2010/11. Program Goals and Objectives - Ensure compliance with terms of the lease contract to maximize the potential benefit of the hospital to the residents in the vicinity - Ensure that County funding is at an appropriate level to continue operation of the hospital under the terms approved by the Board of Supervisors - Monitor hospital services available pursuant to terms of the lease to ensure the availability of a range of hospital services on Tucson's south side Program Performance Measures Contractor submits financial and narrative reports on a timely basis per lease agreement Payments to and collections from contractor are made on a timely basis Funding is at an appropriate level for the continued operation of the hospital Established hospital lines of business remain in place and viable FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated yes yes yes 100% 100% 100% yes yes yes yes yes yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted SUPPLIES AND SERVICES 26,663,886 14,625,000 11,208,333 26,663,886 14,625,000 11,208,333 1,827,838 4,625,000 4,625,000 63,205 53,912 44,156 1,891,043 4,678,912 4,669,156 0 0 0 0 0 24,772,843 0 0 9,946,088 0 0 6,539,177 26,663,886 14,625,000 11,208,333 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL INTEREST Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-9 This page intentionally left blank. 13-10 Pima County FY 2010/2011 Adopted Budget Office of Emergency Mgmt & Homeland Security Expenditures: 2,598,240 Function Statement: Establish and maintain the highest possible quality emergency prevention, preparedness, response, mitigation and recovery function to protect the lives and property of the residents of Pima County in the event of a natural or man-made disaster through planning; the conduct of training and exercises; the establishment and maintenance of a state-of-the-art Emergency Operations Center; and coordination and communications with all departments within Pima County, emergency response agencies at the local, state, tribal, and federal level, and the public at large. Mandates: ARS Title 26, Chapter 2: Emergency Management FTEs Revenues: 11.0 Expenditures by Program Office of Emergency Management 100% Sources of All Funding General Fund Subsidy 21.13% Department Revenue 78.87% 13-11 2,049,222 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: OFFICE OF EMERGENCY MANAGEMENT & HOMELAND SECURITY Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted OFC OF EMERG MGMT & HOMELAND SECURITY 0 0 2,598,240 Total Expenditures 0 0 2,598,240 OFC OF EMERG MGMT & HOMELAND SECURITY 0 0 2,049,222 Total Revenues Net Operating Transfers In/(Out) 0 0 0 0 2,049,222 549,018 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 0 Total Program Funding 0 0 2,598,240 0.0 0.0 11.0 0.0 0.0 11.0 Funding by Source Revenues Staffing (FTEs) by Program OFC OF EMERG MGMT & HOMELAND SECURITY Total Staffing (FTEs) Note: Beginning July 1, 2010 the Office of Emergency Management & Homeland Security is budgeted as a separate department. History prior to fiscal year 2010/11 is presented in Public Health. 13-12 Pima County FY2010/2011 Adopted Budget Program Summary Department: OFFICE OF EMERGENCY MANAGEMENT & HOMELAND SECURITY 2002 OFFICE OF EMERGENCY MANAGEMENT & HOMELAND SECURITY Program: Function Prevent and/or mitigate the loss of life and reduce property damage to the citizens of Pima County resulting from both human-caused and natural disasters in accordance with Arizona Revised Statutes Title 26 and Pima County Code Title 19. Description of Services Provide professional emergency management services including planning and prevention, protection, response and recovery activities, and training to protect lives, property, and the environment in the event of a disaster. Develop County emergency response and mitigation plans. Coordinate with and assist other jurisdictions within the County, the State, the region, and at the federal level to develop coordinated, interoperable response capabilities to ensure the highest level of individual and agency preparedness to respond to and recover from a disaster. Perform all emergency management tasks required by law and local mandate. Comply with Homeland Security Presidential Directives, National Incident Management System and National Response Plan, National Infrastructure Protection Plan, and National Preparedness Goals and Guidance. Provide emergency response and management training opportunities to trainers throughout the jurisdiction. Maintain and operate a state-of-the-art Emergency Operations Center (EOC). (Note: Prior to fiscal year 2010/11 this department was presented as a program in Public Health, and historical information is found there.) Program Goals and Objectives - Ensure that all jurisdictions within Pima County have access to accurate, complete information and systems, including communications, command and control and data, to enable them to respond to large emergency situations and/or threats to homeland security quickly, efficiently, and effectively to safeguard the lives and property of the citizens of Pima County - Maintain a state-of-the-art Emergency Operations Center to ensure County and local jurisdictions have the ability to communicate and operate in a coordinated fashion to implement emergency plans, and to operate in any emergency including coordination with state, regional and federal emergency response organizations and with the public at large - Maintain the Emergency Operations Center in a state of constant readiness - Open and make operational the EOC within one hour of notification by the Board of Supervisors, the County Administrator, a municipality within Pima County, or an emergency response agency within Pima County - Implement and maintain a state-of-the-art, web-based EOC functionality to enable users to interface with the EOC from remote locations - Reduce response and recovery costs to the County by providing comprehensive response plans and on-going mitigation projects to prevent or mitigate the loss of life and damage to property resulting from a disaster - Maintain a comprehensive, coordinated County emergency response plan that provides for the survival of the maximum number of people within the borders of Pima County and minimizes damage to property in the event of a natural or human-caused disaster - Coordinate, conduct, and participate in regular, realistic emergency response exercises for County agencies and local jurisdictions - Assist County agencies to maintain multi-hazard mitigation plans that enable them to minimize the effect of potential disasters on the life and property of County residents, businesses, and public entities - Provide regular, quality training in emergency management to emergency response agencies, municipalities, and County departments - Facilitate attendance for local responders to federal and state emergency management training courses Program Performance Measures Exercises conducted Community Emergency Response Team (CERT) classes Citizens trained in CERT Business presentations Civic presentations Neighborhood presentations Events for community planning and preparedness activities and exercises Program Expenditures by Object FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated n/a n/a n/a n/a 8 35 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a 600 12 5 5 50 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 0 0 0 0 0 0 889,080 1,661,260 47,900 Total Program Expenditures 0 0 2,598,240 13-13 Pima County FY2010/2011 Adopted Budget Program Summary Department: OFFICE OF EMERGENCY MANAGEMENT & HOMELAND SECURITY 2002 OFFICE OF EMERGENCY MANAGEMENT & HOMELAND SECURITY Program: Program Funding by Source Revenues INTERGOVERNMENTAL 0 0 2,049,222 Grant Revenue Sub-Total 0 0 2,049,222 Net Operating Transfers In/(Out) 0 0 549,018 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 0 0 0 2,598,240 0.0 0.0 11.0 Total Program Funding Program Staffing (FTEs) 13-14 Pima County FY 2010/2011 Adopted Budget Pima Health System & Services Expenditures: 206,833,679 Function Statement: Operate an acute/ambulatory health plan for the Arizona Health Care Cost Containment System (AHCCCS) and administer a long term care program for the Arizona Long Term Care System (ALTCS). Provide services to local residents through non-medical Community Services System. Mandates: ARS Title 36, Chapter 29: Arizona Health Care Cost Containment System Administration, Article 1: Arizona Health Care Cost Containment System and Article 2: Arizona Long-Term Care System FTEs 586.4 Expenditures by Program Community Services System 2.59% Ambulatory Program 1.26% Long Term Care Program 96.15% Sources of All Funding Department Revenue 100% 13-15 Revenues: 207,198,773 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: PIMA HEALTH SYSTEM & SERVICES Expenditures by Program AMBULATORY PROGRAM COMMUNITY SERVICES SYSTEM FY2008/2009 Actual 32,325,074 FY2009/2010 Adopted 3,351,064 FY2010/2011 Adopted 2,597,208 4,869,111 4,976,004 5,361,832 LONG TERM CARE PROGRAM 187,610,619 190,002,165 198,874,639 Total Expenditures 224,804,804 198,329,233 206,833,679 28,806,309 3,492,937 3,292,127 4,613,310 4,558,775 5,017,390 LONG TERM CARE PROGRAM 190,165,543 191,312,366 198,889,256 Total Revenues Net Operating Transfers In/(Out) 223,585,162 (3,400,000) 199,364,078 0 207,198,773 0 Funding by Source Revenues AMBULATORY PROGRAM COMMUNITY SERVICES SYSTEM Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 0 4,619,642 0 (1,034,845) 0 (365,094) 224,804,804 198,329,233 206,833,679 94.0 92.0 32.3 Staffing (FTEs) by Program ADMINISTRATION COMMUNITY SERVICES SYSTEM 6.5 7.2 6.1 27.0 22.0 20.5 LONG TERM CARE PROGRAM 572.7 559.3 527.5 Total Staffing (FTEs) 700.2 680.5 586.4 HEALTH MANAGEMENT 13-16 Pima County FY2010/2011 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 ADMINISTRATION Function Carry salary, benefit, supply, and service expenses relating to Pima Health System (PHS) central services divisions (PHS Administrative Services, Medical Claims Adjudication, Financial Services, Information Services, Provider Services/Contracts, Grievance & Appeals, and Member Services). Description of Services Perform overall administration and the following functions for PHS: Contract Maintenance & Negotiations, Provider Services & Relations Activities, Grievances & Appeals, and Member Services. Also, In conjunction with the County's Finance and Risk Management Department, responsible for Medical Claims Adjudication and Financial Management and Reporting. Further, in conjunction with the County's Information Technology Department, responsible for Information Systems Management. Note: The expenditures for this program are allocated out in full to the Ambulatory Program, Long Term Care Program (ALTCS), and Community Services System (CSS). Program Goals and Objectives - Provide quality administrative services to ensure all programs provide superior healthcare services - Ensure the Ambulatory and ALTCS programs meet mandated AHCCCS operating and financial requirements - Continue to develop new services that provide a positive impact for communities that Pima Health System serves - Pay at least 90% of claims within 30 days - Pay a minimum of 99% of claims within 90 days - Limit unscheduled database server downtime to less than two hours per month - Limit annual downtime for system and application server to less than six hours per year - Receive a positive response on at least 90% of provider satisfaction surveys - Schedule specialist appointments within 45 days Program Performance Measures Full compliance with Corporate Compliance/Grievance Program Full compliance with Cultural Competency Program Vital written materials translated Current funding maintained w/no Gen Fund Support Accounts Payable & Procurement meet all requirements Claims paid within 30 days Claims paid within 90 days Network Development Plan accepted by AHCCCS Submit quarterly reports within 60 days of qtr end Annual financial audit with no internal control issues Unscheduled database server downtime per month Unscheduled system & application server downtime per year Positive response rate to provider satisfaction survey PCP appointments scheduled within 21 days Days to schedule specialist appointments FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% yes 100% yes yes yes 100% yes yes yes 100% yes yes 90% 99% yes yes no 1 hour 4 hours 90% 99% yes yes yes 1 hour 4 hours 90% 99% yes yes yes 1 hours 4 hours 88% 98% within 45 days 90% 98% within 45 days 90% 98% within 45 days Program Funding by Source Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 0 0 0 0 94.0 92.0 32.3 Total Program Funding Program Staffing (FTEs) 13-17 Pima County FY2010/2011 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 AMBULATORY PROGRAM Function Provide quality, cost effective ambulatory/acute medical services to members enrolled in the PHS Arizona Health Care Cost Containment System (AHCCCS) Ambulatory Program in Pima County. Description of Services Provide a variety of medical services to qualified members of AHCCCS ambulatory program including inpatient, emergency, physician, laboratory, radiology, pharmacy, behavioral health, transportation, and other ancillary medical services. Note 1: There are no FTEs assigned to this program. Personal services costs shown below are reimbursements to other programs. Note 2: The department prepared a bid for the AHCCCS ambulatory contract that was to go into effect on October 1, 2008, but was not a successful bidder. However, they were awarded a capped contract which allowed them to retain members that are both Medicare and Medicaid eligible, and accounts for the significant decrease in expenditures, revenue, and membership from fiscal year 2008/09 to fiscal year 2009/10. Program Goals and Objectives - Improve quality of services provided to members - Receive a positive response on at least 95% of member satisfaction surveys Program Performance Measures Medical expense as a percent of operating revenue Administrative expense as a percent of operating revenue Positive response rate to member satisfaction survey FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 92% 8% 92% 8% 92% 8% 90% 93% 95% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 774,251 31,550,823 138,437 3,212,627 138,293 2,458,915 32,325,074 3,351,064 2,597,208 27,484,006 3,443,626 3,170,924 217,361 49,311 121,203 1,104,942 0 0 28,806,309 3,492,937 3,292,127 0 0 0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 3,518,765 0 (141,873) 0 (694,919) 32,325,074 3,351,064 2,597,208 0.0 0.0 0.0 13-18 Pima County FY2010/2011 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 COMMUNITY SERVICES SYSTEM Function Provide grant funded Non-Medical Home and Community Based Services to the low income frail elderly and younger physically disabled Pima County residents. Description of Services Provide adult day care, attendant care, case management, emergency response system, home delivered meals, housekeeping, intake case management, personal care, home repair/modification, respite shopper, visiting nurse, caregiver support groups, and caregiver training. Program Goals and Objectives - Assist low income elderly and younger disabled residents of Pima County in remaining independent as long as possible in the community setting, enhancing the individual's quality of life and avoiding premature, more costly institutionalization Program Performance Measures Clients served Average case levels maintained by case mgrs Housekeeping allocation utilized FY2008/2009 Actual FY2009/2010 Estimated 2,000 93% 100% 1,950 100% 100% FY2010/2011 Planned 1,950 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 357,061 4,512,050 386,058 4,589,946 325,847 5,035,985 4,869,111 4,976,004 5,361,832 4,613,310 4,331,575 5,002,190 0 227,200 15,200 4,613,310 4,558,775 5,017,390 465,433 0 0 0 417,229 0 344,442 4,869,111 4,976,004 5,361,832 6.5 7.2 6.1 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (209,632) 13-19 Pima County FY2010/2011 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 HEALTH MANAGEMENT Function Carry salary and benefit expenses relating to mandated health management activities required by both of the Arizona Health Care Cost Containment System (AHCCCS) contracts for the Arizona Long Term Care System (ALTCS) and the Ambulatory Program. Provide the following services: Office of Medical Management, Preventative Health, Maternal & Child Health, Quality Management, Pharmacy Benefit Management, and Utilization Management. Description of Services Provide medical claims, authorization review, pharmacy benefit management, acute care case management, chronic disease program coordination, HIV and transplant coordination, maternal and child health care, early and periodic screening, diagnosis and treatment (EPSDT) screening, practitioner/provider credentialing/recredentialing/profiling, abuse monitoring, concern/complaint investigations, and performance measure/performance improvement project monitoring/reporting. Note: The expenditures for this program are allocated out in full to other department programs, and therefore net to zero. Program Goals and Objectives - Align the efforts of Pima Health System's medical staff within a distinct program so these personnel can focus on improving the medical care provided to members - Meet/exceed AHCCCS mandated performance measures . Ensure Medical Director reviews and signs all denied prior authorizations . Review all non-formulary requests within 5 days . Ensure all contracted practitioners and select providers are credentialed/recredentialed . Investigate all complaints, including abuse issues . Reassess all at-risk member cases every 30 days or less . Resolve all prior authorization issues within 28 days Program Performance Measures Medical Director reviews & signs all denied prior authorizations Days to review all non-formulary requests All contracted practitioners and select providers are credentialed/recredentialed All complaints, including abuse issues investigated All at-risk member cases reassessed every 30 days or less Prior authorization issues resolved within 28 days FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated yes yes yes 5 yes 5 yes 5 yes yes yes yes yes yes yes yes yes yes Program Funding by Source Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 0 0 0 0 27.0 22.0 20.5 Total Program Funding Program Staffing (FTEs) 13-20 Pima County FY2010/2011 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 LONG TERM CARE PROGRAM Function Serve as the Arizona Long Term Care System program contractor for Title XIX services in Pima and Santa Cruz counties. Description of Services Provide a complement of mandated services in the Long Term Care program to better serve the medical needs of qualified residents of Pima and Santa Cruz counties to include institutional, home, and community based services (HCBS), medical services, social and behavioral health services, and case management. Carry the operating costs of Posada del Sol (PDS), the Behavioral Health (BH) team, and the Home Care Support Services Program. Program Goals and Objectives - Continue to provide medical, social and behavioral care that is both fiscally responsible and respectful towards the needs of its members - Maintain or increase current membership in the HCBS Program, thereby allowing PHS to make a positive impact on the health of qualified residents of both Pima and Santa Cruz counties - Meet or exceed medical expense to operating revenue ratio of 85% - Meet administrative expense to operating revenue ratio of no more than 8% - Assess level of care for HCBS members every 90 days - Assess level of care for institutionalized members every 180 days - Receive a positive response on at least 90% of member satisfaction surveys Program Performance Measures Medical expense as a % of operating revenue Administrative expense as a % of operating revenue Enrolled membership at year end Quarterly AFC home visit for periodic monitoring Asstd Living Homes/Center residents surveyed per yr. Annual evaluation of behavioral health providers Avail. behavioral hlth svcs fully AHCCCS compliant Well-child EPSDT screened for behavioral needs Case mgr intensive training within 45 days of hire Annual cost effective study for each HCBS member Level of care (LOC) assessment-HCBS members LOC assessment for institutionalized members Maintain BH licensure w/positive ADHS & Medicare reviews Maintain PDS licensure w/positive ADHS & Medicare reviews Maintain good standing with Medicaid/Medicare program requirements Positive response rate on member satisfaction surveys FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 91% 7% 4,220 yes 20% yes yes 75% yes yes 90 days 180 days yes 90% 8% 4,340 yes 20% yes yes 75% yes yes 90 days 180 days yes 90% 8% 4,460 yes 20% yes yes 75% yes yes 90 days 180 days yes yes yes yes yes yes yes n/a 90% 90% Program Expenditures by Object FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 31,010,894 156,585,619 14,106 32,433,752 157,568,413 0 30,364,116 168,426,715 83,808 187,610,619 190,002,165 198,874,639 188,623,529 190,882,942 198,218,171 510,917 195,515 551,157 1,031,097 233,909 119,928 190,165,543 191,312,366 198,889,256 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted FY2010/2011 Adopted Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total 13-21 Pima County FY2010/2011 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 LONG TERM CARE PROGRAM Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (3,865,433) 0 1,310,509 0 0 (1,310,201) 0 0 (14,617) 187,610,619 190,002,165 198,874,639 572.7 559.3 527.5 13-22 Pima County FY 2010/2011 Adopted Budget Public Health Expenditures: 36,270,251 Function Statement: Monitor, protect, and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure establishments comply with consumer health and food safety standards. Provide animal control and emergency preparedness/response services. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 6: Animal Control; ARS Title 36, Chapter 1: State and Local Boards and Departments of Health, Chapter 3: Vital Records and Public Health Statistics, and Chapter 6: Public Health Control; Pima County Code, Title 6: Animals, Title 8: Health and Safety, and Title 9: Public Peace, Morals and Welfare FTEs Revenues: 367.0 27,532,100 Expenditures by Program Consumer Health & Chief Medical Officer Community Nutrition Food Safety 2.63% Programs Vital Registration 4.35% 8.77% Teen Services and 1.53% Outreach Disease Control Directors Office 1.28% 5.73% 1.29% Public Health Services 7.56% Family Planning & Women's Health 5.83% Public Health Nursing 12.23% Mobile Services 0.28% Public Health Emergency Preparedness 3.15% Prevention and Education Programs 32.49% One Percent For Youth 0.28% Pima Animal Care Center 12.60% Sources of All Funding Fund Balance Decrease 1.41% General Fund Subsidy 22.68% Department Revenue 75.91% 13-23 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: PUBLIC HEALTH Expenditures by Program CHIEF MEDICAL OFFICER FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 1,147,408 1,144,317 955,606 COMMUNITY NUTRITION PROGRAMS 3,027,888 3,259,330 3,180,096 CONSUMER HEALTH & FOOD SAFETY 1,356,554 1,850,303 1,579,073 76,561 4,029 466,412 2,391,206 2,253,579 2,076,682 977,760 1,640,680 0 2,040,507 2,048,200 2,113,083 102,337 85,573 102,106 DIRECTOR'S OFFICE DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING AND WOMEN'S HEALTH MOBILE SERVICES ONE PERCENT FOR YOUTH 82,900 100,000 100,000 PIMA ANIMAL CARE CENTER 5,604,307 5,124,007 4,568,414 PREVENTION AND EDUCATION PROGRAMS 1,701,466 1,737,245 11,786,071 992,440 916,978 1,142,496 4,154,971 4,501,182 4,437,560 826,760 1,381,091 2,741,892 0 0 465,368 624,866 664,362 555,392 25,107,931 26,710,876 36,270,251 PUBLIC HEALTH EMERGENCY PREPAREDNESS PUBLIC HEALTH NURSING PUBLIC HEALTH SERVICES TEEN SERVICES AND OUTREACH VITAL REGISTRATION Total Expenditures Funding by Source Revenues CHIEF MEDICAL OFFICER 5,818 13,000 36,000 COMMUNITY NUTRITION PROGRAMS 1,936,130 2,364,988 2,724,089 CONSUMER HEALTH & FOOD SAFETY 1,012,766 1,050,000 1,050,000 6,867 0 0 1,196,702 955,265 960,339 627,964 1,166,801 0 1,866,613 1,551,017 1,515,692 DIRECTOR'S OFFICE DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING AND WOMEN'S HEALTH MOBILE SERVICES 11,100 6,000 6,000 3,899,113 4,345,145 4,275,824 PREVENTION AND EDUCATION PROGRAMS 1,409,210 1,620,581 11,690,680 PUBLIC HEALTH EMERGENCY PREPAREDNESS 1,214,271 916,978 1,142,496 PUBLIC HEALTH NURSING 1,494,100 1,981,905 2,487,021 PIMA ANIMAL CARE CENTER PUBLIC HEALTH SERVICES VITAL REGISTRATION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 340,668 381,117 270,013 1,449,863 1,373,946 1,373,946 16,471,185 9,388,595 17,726,743 9,353,853 27,532,100 8,227,659 0 (751,849) 25,107,931 13-24 0 (369,720) 26,710,876 0 510,492 36,270,251 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: PUBLIC HEALTH Staffing (FTEs) by Program CHIEF MEDICAL OFFICER COMMUNITY NUTRITION PROGRAMS 10.3 64.3 10.2 60.8 9.0 65.0 CONSUMER HEALTH & FOOD SAFETY 30.6 32.0 31.0 DIRECTOR'S OFFICE 11.3 11.3 6.0 DISEASE CONTROL 36.7 32.3 29.1 EMERGENCY MGT/HOMELAND SECURITY 9.0 9.3 0.0 FAMILY PLANNING AND WOMEN'S HEALTH 23.4 23.7 23.8 1.6 1.6 1.8 PIMA ANIMAL CARE CENTER 78.5 78.5 77.9 PREVENTION AND EDUCATION PROGRAMS 11.8 13.3 14.0 MOBILE SERVICES PUBLIC HEALTH EMERGENCY PREPAREDNESS 10.3 10.7 13.1 PUBLIC HEALTH NURSING 56.4 56.5 58.7 PUBLIC HEALTH SERVICES 36.6 37.2 16.6 TEEN SERVICES AND OUTREACH VITAL REGISTRATION Total Staffing (FTEs) 0.0 0.0 7.9 11.0 13.2 13.1 391.8 390.6 367.0 Notes: Effective October 1, 2009, the administration of the Kino Teen Center was moved from Community Services, Employment & Training to Public Health. Activity for fiscal year 2008/09 may be found in Kino Sports Complex department and fiscal year 2009/10 activity may be found in Community Services, Employment & Training department. Beginning July 1, 2010, the Office of Emergency Management & Homeland Security is budgeted as a separate department. History for fiscal years prior to 2010/11 is presented in Public Health. 13-25 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 CHIEF MEDICAL OFFICER Function Responsible for assuring that all medical care delivered in Public Health Department clinics is current, accurate, and delivered with care and sensitivity. Assures medical guidance is available to all programs within Public Health Department including disease investigation, immunizations, and all clinical services, as well as in Emergency Responses involving health care. Responsible for assuring compliance within Public Health Department with all applicable policies, laws, rules, and regulations including Clinical Laboratory Improvement Amendments (CLIA), Occupational Safety and Health Administration (OSHA) regulations, Health Insurance Portability and Accountability Act (HIPAA) privacy rules, state licensure rules, pharmaceutical security, etc. Description of Services Provide all direct clinical services at Public Health Department clinics, including family planning, well child care, STD, tuberculosis, mobile health clinics, teen services, and juvenile detention sexual health clinic. Oversee multiple lab sites/CLIA licenses. Provide guidance and training to entire Public Health Department to maintain compliance with all applicable federal, state, and local policies, laws, rules and regulations. Provide guidance to all outbreak investigations and to routine disease investigations when questions arise. Function as "medical expert" providing guidance to Public Health Department and Emergency Operations Center during response to emergencies with health component. Program Goals and Objectives - Provide excellent quality and up-to-date medical care to all patients at Public Health Department clinics - Ensure Public Health Department remains in compliance with applicable federal, state, and local policies, laws, rules and regulations . Exceed 80% score on all laboratory proficiency testing - Provide medical guidance to outbreak investigations and to public health emergency response, as well as to other programs within the Department as needed Program Performance Measures Number of clinical encounters for Family Planning unduplicated clients Number of clinical encounters for Colposcopy Number of clinical encounters for Well Woman Healthcheck Number of outbreaks involving Chief Medical Officer oversight Score on laboratory proficiency testing for gram stain Score on laboratory proficiency testing for wet mount FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 6,966 7,000 7,700 298 565 300 570 300 575 4 5 5 92% 94% 93% 94% 95% 95% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,115,894 31,514 0 1,136,302 8,015 0 932,726 11,817 11,063 1,147,408 1,144,317 955,606 5,725 13,000 36,000 93 0 0 5,818 13,000 36,000 1,049,298 1,091,653 791,717 0 92,292 0 39,664 0 127,889 1,147,408 1,144,317 955,606 10.3 10.2 9.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-26 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 COMMUNITY NUTRITION PROGRAMS Function Protect and promote the health of Pima County residents through the administration of programs providing quality supplemental food; nutrition; breastfeeding education and breast pump loans; education on and provision of folate and multi-vitamins; and referrals to other health and social services. Community Nutrition Programs are an adjunct to good health care during critical times of growth and development in order to prevent health problems and improve the health status of eligible women, infants, children and seniors. Description of Services Screen, determine eligibility (by income, category, nutrition risk, and residence), and enroll low income clients in the Commodity Supplemental Food Program (CSFP/FOOD Plus), AZ Farmers' Market Nutrition Program (AZFMNP), Special Supplemental Nutrition Program for Women, Infants & Children (WIC), the Breastfeeding Peer Counseling Program, and the Folate Program. Assess health risks including desirable and appropriate growth measures and anemia. Provide clients with appropriate general health, nutrition, breastfeeding, high risk, and other education, information, and referral as applicable. Provide folate education and multivitamin distribution to women of childbearing age to reduce the risk of infant neural tube birth defects which affect the brain and spinal cord, such as spina bifida. Program Goals and Objectives - Serve as many eligible participants as possible for the programs within established caseload as granted and funded by the Arizona Department of Health Services’ USDA Bureau of Nutrition and Physical Activity - Increase participation in community health events and establish the Community Nutrition Programs' staff as a source of nutrition-related information for the community - Network with other nutrition and health-based agencies, including Pima County programs, to provide a wide array of services to Pima County residents in need of assistance for food and nutrition-related needs - Distribute AZFMNP coupon booklets to a minimum of 2,500 low income individuals - Meet monthly caseload of 15,500 WIC program participants and 4,411 CSFP program participants - Provide a minimum of 62,000 health and nutrition education interventions to WIC and CFSP clients - Provide at least 186,000 WIC food packages, redeemed through local grocery stores at a value of $11,250,991 to low income women, infants and children - Have the Breastfeeding Peer Counselors provide 400 units (contacts) of service to Pima County women to promote and support breastfeeding - Provide folate program education, intervention, and multivitamin distribution to no less than 3,500 limited income women in their childbearing years Program Performance Measures AZ Farmers' Market coupon booklets issued CSFP food packages issued Folate program participants Nutrition education interventions WIC food packages issued Breastfeeding Peer Counselors hospital-based client encounters FY2008/2009 Actual FY2009/2010 Estimated 1,875 47,838 2,938 53,266 171,483 n/a 2,500 52,500 4,000 85,000 174,000 250 FY2010/2011 Planned 2,500 52,932 3,500 62,000 186,000 400 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,378,097 649,791 0 2,890,287 363,543 5,500 2,734,377 445,719 0 3,027,888 3,259,330 3,180,096 0 0 0 1,935,997 2,364,988 2,724,089 133 0 0 1,936,130 2,364,988 2,724,089 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 13-27 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 COMMUNITY NUTRITION PROGRAMS Net Operating Transfers In/(Out) 961,148 862,986 0 0 0 130,610 31,356 63,417 3,027,888 3,259,330 3,180,096 64.3 60.8 65.0 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-28 392,590 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 CONSUMER HEALTH & FOOD SAFETY Function Enforce environmental and public health laws pertaining to food, recreational health (public and semi-public pools and spas), the housing sector, and public health nuisances. Description of Services Inspect food establishments, swimming pools and spas, motels, hotels, and mobile home/RV parks. Address and resolve public health nuisances as defined by Arizona Revised Statutes 36-601. Handle approximately 100,000 contacts with the public in person, telephone, or e-mail annually. Program Goals and Objectives - Comply with all mandated functions and duties delegated in agreement with Arizona Department of Health Services (ADHS) - Ensure the compliance of regulated facilities and the prevention or elimination of public health nuisances as defined by Arizona Revised Statutes 36-601 and enforcement of Arizona Revised Statutes 36-601.01 (Smoke-free Arizona Act) - Meet inspection frequency for public schools general and food sanitation - Meet inspection frequency for public pools when operating - Meet the required inspection frequency per delegation agreement in 25% of the facilities designated high risk food operations - Continued participation and progress in completing the FDA Voluntary National Retail Food Regulatory Program Standards Program Performance Measures Food service inspections completed Swimming pool inspections completed Housing inspections completed Plan reviews (food, housing, and pools) Certifications issued (food and pools) Public nuisance complaints investigated Arizona Smoke-free Act compliance checks Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 4,183 879 452 367 1,495 654 2,954 10,741 2,546 847 400 2,000 3,000 16,680 FY2008/2009 Actual FY2010/2011 Planned 9,220 2,481 836 75 1,500 1,000 12,456 FY2009/2010 Adopted FY2010/2011 Adopted 973,669 382,885 0 1,693,993 156,310 0 1,411,809 113,264 54,000 1,356,554 1,850,303 1,579,073 983,610 1,050,000 1,050,000 Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 28,386 0 0 770 0 0 1,012,766 1,050,000 1,050,000 577,374 772,244 455,495 0 (233,586) 0 28,059 0 73,578 1,356,554 1,850,303 1,579,073 30.6 32.0 31.0 13-29 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 DIRECTOR'S OFFICE Function Ensure compliance and provision of statutorily mandated services and programs. Ensure compliance and provision of all Board of Supervisors mandated services and policies. Enforce laws and/or ordinances enacted or adopted by the respective jurisdictions relating to public health. Administer and coordinate all County public health services. Set department policy and operational goals and objectives. Serve as secretary for the Pima County Board of Health as mandated by ARS 36-186. Description of Services Administratively and fiscally responsible for 367 FTEs and $36,270,251 budget. Public health services provided include but are not limited to Disease Control and Reporting, Family Planning, HIV/AIDS counseling and testing, Community Nutrition and Dietetic Services, Immunizations, Tuberculosis Control, Public Health Nursing, Animal Care, Consumer Heath and Food Safety, and Emergency Preparedness. Respond to inquiries and requests from members and staff of the Board of Supervisors, County and Deputy County Administrators, and the public. Program Goals and Objectives - Help the residents of Pima County achieve and maintain an optimal level of wellness - Exercise a leadership role in protecting health, preventing disease, and promoting community well-being through adoption of core public health functions and national standards - Encourage an active network of public health and safety professionals and community-based organizations - Systematically collect, assemble, analyze, and distribute information on health of the community - Ensure that quality services, including personal health services needed for the protection of public health in the community, are available and accessible to all persons Program Performance Measures Programs directed Program service sites Grants managed Public Health expenditures per capita General Fund subsidy per capita Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 13 26 38 $24.57 $9.48 12 27 37 $25.81 $9.04 FY2008/2009 Actual FY2010/2011 Planned 16 27 30 $35.50 $8.05 FY2009/2010 Adopted FY2010/2011 Adopted 57,168 19,393 0 3,192 837 0 382,133 81,805 2,474 76,561 4,029 466,412 Revenues INTEREST 5,704 0 0 MISCELLANEOUS 1,163 0 0 6,867 0 0 218,232 3,888 401,548 0 141 0 64,864 76,561 4,029 466,412 11.3 11.3 6.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (148,538) 13-30 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 DISEASE CONTROL Function Decrease the incidence of communicable diseases that threaten public health. Description of Services Develop and implement programs and plans that address disease control strategies through prevention, intervention, investigation, surveillance, education, screening, diagnosis and treatment. Provide subject matter expertise on sexually transmitted infections and tuberculosis for Pima County. Program Goals and Objectives - Monitor disease patterns and conduct investigations to provide guidance for health care providers and the community in detection, prevention, and containment of communicable diseases - Increase the percentage of individuals with high risk sexual behaviors receiving screening, counseling, testing, and treatment services for HIV and STD - Identify active cases of tuberculosis and ensure completion of therapy . Provide training and education on tuberculosis for health care providers and the community - Identify, evaluate, and treat latent TB cases who are contacts to pulmonary TB . Report TB incidence to local, state, and federal health partners - Increase the number of low or no cost HIV tests offered - Maintain the number of clients with primary and secondary syphilis interviewed within 7, 14, 30 days of initial testing Program Performance Measures Number of low or no-cost HIV tests Proportion of primary & secondary syphilis patients interviewed within 7 days Proportion of primary & secondary syphilis patients interviewed within 14 days Proportion of primary & secondary syphilis patients interviewed within 30 days TB clients completing therapy within one year of being diagnosed TB clients have HIV status reported FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 3,926 51% 3,000 80% 3,500 80% 64% 85% 85% 73% 95% 95% 90% 90% 90% 100% 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,567,786 823,420 1,845,846 407,733 1,569,726 506,956 2,391,206 2,253,579 2,076,682 184,747 177,950 191,650 2,994 2,700 0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS 187,741 180,650 191,650 1,005,259 774,615 768,689 3,702 0 0 Grant Revenue Sub-Total 1,008,961 774,615 768,689 Net Operating Transfers In/(Out) 1,049,299 1,249,287 961,094 0 145,205 0 49,027 0 155,249 2,391,206 2,253,579 2,076,682 36.7 32.3 29.1 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-31 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 EMERGENCY MGT/HOMELAND SECURITY Function Prevent or mitigate the loss of life and reduce property damage to the citizens of Pima County from both human and natural disasters in accordance with ARS Title 26 and Pima County Code Title 9. Description of Services Provide professional emergency management services to include planning and prevention, protection, responding and recovery activities, and training to protect lives, property, and the environment in the event of a disaster. Develop County emergency response and mitigation plans and assist municipalities and local governments in developing their plans to ensure the highest level of individual and agency preparedness to respond to and recover from a disaster. Perform all emergency management tasks required by law and local mandate. Comply with Homeland Security Presidential Directives, National Incident Management System (NIMS) and National Response Plan (NRP), National Infrastructure Protection Plan (NIPP), and National Preparedness Goals and Guidance. Assist each municipality in developing and maintaining an emergency response plan. Provide emergency response and management training opportunities to agency and municipality trainers. (Note: Beginning in fiscal year 2010/11, this program is presented in the new department Office of Emergency Management & Homeland Security. Only historical information is presented here.) Program Goals and Objectives - Reduce response and recovery costs to the County by providing comprehensive response plans and ongoing mitigation projects to prevent or diminish the loss of life and extent of damage incurred during a disaster - Provide a state of the art emergency operations center to ensure County and local jurisdictions have the ability to communicate and operate with local emergency response agencies, other County, state, and federal response organizations, as well as the public - Maintain a comprehensive County emergency response plan that provides for the survival of the maximum number of people living in Pima County in the event of a natural or human caused disaster - Coordinate and conduct regular, realistic emergency response exercises for County agencies and local jurisdictions - Assist County agencies in maintaining a multi-hazard mitigation plan that guides local programs to eliminate or reduce the effects of potential disaster on the life and property of County residents, businesses, and public entities - Provide quality recurring emergency management training to County and municipal departments and to local emergency response agencies - Facilitate attendance for local responders at every opportunity to Federal and State emergency management training courses - Participate, upon request, in local organization and jurisdiction, federal agency, and Arizona State Division of Emergency Management emergency response exercises - Provide an appropriate measured emergency response to include opening and making operational the Emergency Operations Center within one hour of notification by the Board of Supervisors or County Administrator, by municipality within Pima County, or by an emergency response agency within Pima County Program Performance Measures Exercises conducted Community Emergency Response Team (CERT) classes Citizens trained in CERT Business presentations Civic presentations Neighborhood presentations Events for community planning and preparedness activities and exercises Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 11 19 15 25 n/a n/a 285 13 9 12 52 400 10 6 4 49 n/a n/a n/a n/a n/a FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 490,046 478,586 9,128 631,125 705,055 304,500 0 0 0 977,760 1,640,680 0 3,209 0 0 3,209 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total 13-32 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 EMERGENCY MGT/HOMELAND SECURITY INTERGOVERNMENTAL 624,339 1,166,801 0 416 0 0 Grant Revenue Sub-Total 624,755 1,166,801 0 Net Operating Transfers In/(Out) 388,854 457,265 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 (39,058) 0 16,614 0 0 977,760 1,640,680 0 9.0 9.3 0.0 MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 13-33 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 FAMILY PLANNING AND WOMEN'S HEALTH Function Provide individuals with information and means to exercise personal choice in determining the number and spacing of their children. Description of Services Provide birth control education, counseling, and contraceptive methods. Provide reproductive health exams, mammograms, various diagnostic tests, pap smears, and pregnancy testing. Provide testing and treatment for sexually transmitted diseases. Provide colposcopy examination and treatment for the follow-up of abnormal Pap smears. Provide community education/outreach. Provide referrals to agencies for tubal ligations, vasectomies, cancer treatment, surgery and other medical care needs of clients. Program Goals and Objectives - Provide family planning clinic services to at least 7,700 clients - Provide a minimum of 500 colposcopy clinic encounters - Provide family planning education to at least 2,500 individuals in the community - Continue to expand services, targeting teens, by providing family planning services to Kino Teen Center, the Mobile Clinic, Project Contact, and the Juvenile Detention Center - Provide Well Woman Healthcheck services to no less than 1,462 eligible women Program Performance Measures Family Planning unduplicated clients served Colposcopy clinic encounters Family Planning clinic encounters Family Planning education encounters Well Woman Healthcheck unduplicated clients served Folate acid clients receiving education and vitamin distribution FY2008/2009 Actual FY2009/2010 Estimated 6,966 436 12,694 2,920 1,718 2,309 7,700 800 14,000 2,500 1,462 2,200 FY2010/2011 Planned 7,700 500 14,000 2,500 1,462 2,200 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,128,927 911,580 0 1,175,328 872,872 0 1,214,911 892,172 6,000 2,040,507 2,048,200 2,113,083 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 82 0 0 108,501 130,235 127,735 1,379 0 0 109,962 130,235 127,735 1,716,788 1,420,782 1,347,957 39,863 0 40,000 1,756,651 1,420,782 1,387,957 504,151 479,752 514,312 0 (330,257) 0 17,431 0 83,079 2,040,507 2,048,200 2,113,083 23.4 23.7 23.8 13-34 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 MOBILE SERVICES Function Maintain and operate a medical mobile health clinic to provide health services in designated sites. Maintain and operate educational van to assist in disease prevention primarily in the area of communicable diseases. Description of Services Operate mobile health clinic to designated sites and during scheduled events. Conduct routine and scheduled vehicle maintenance and coordinate repairs with in-house and outside vendors. Maintain supply inventory and maintenance logs. Program Goals and Objectives - Ensure vehicles are maintained and operational for use in providing health services, education, and screenings at designated sites - Provide outreach services through mobile units - Maintain the number of clients served or use of all units Program Performance Measures Number of clients served by the medical mobile unit Number of clients served by the educational van Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2008/2009 Actual FY2009/2010 Estimated 625 3,100 700 3,200 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 700 3,200 FY2010/2011 Adopted 59,767 42,570 61,181 24,392 62,425 39,681 102,337 85,573 102,106 11,100 6,000 6,000 Operating Revenue Sub-Total 11,100 6,000 6,000 Net Operating Transfers In/(Out) 74,862 76,783 82,741 Other Funding Sources Fund Balance Decrease/(Increase) 0 16,375 0 2,790 0 13,365 102,337 85,573 102,106 1.6 1.6 1.8 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 13-35 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 ONE PERCENT FOR YOUTH Function Use funds available through the program to provide additional health and human services to the target age group (ages 0-19) of youth and young parents. Description of Services Support initiatives and programs directed at improving emotional and physical health of youth living in stressed areas of Pima County through Community Development & Neighborhood Conservation. Program Goals and Objectives - Provide additional health and human services to the target age group of youth (ages 0-19) and young parents - Provide support to school based programs that address health related issues for youth - Provide support to initiatives directed at reducing impact of poverty on youth in distressed areas Program Performance Measures Outreach events Youth/young adults provided support in school/other educational programs Program Expenditures by Object SUPPLIES AND SERVICES FY2008/2009 Actual FY2009/2010 Estimated 22 3,942 25 57 FY2008/2009 Actual FY2010/2011 Planned 30 3,500 FY2009/2010 Adopted FY2010/2011 Adopted 82,900 100,000 100,000 82,900 100,000 100,000 Net Operating Transfers In/(Out) 100,000 100,000 100,000 Other Funding Sources Fund Balance Decrease/(Increase) 0 (17,100) 0 0 0 0 82,900 100,000 100,000 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 13-36 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PIMA ANIMAL CARE CENTER Function Protect public health and safety through education and enforcement of animal control laws and ordinances. Protect the welfare of animals through enforcement of animal welfare and cruelty laws and ordinances, and sheltering abandoned animals. Description of Services Enforce the ordinances and statutes pertaining to animal care and control. Conduct zoonosis surveillance. Administer the Pima County dog licensing program. Shelter stray and abandoned animals. Provide adoption services for unwanted animals. Educate the public on animal care issues. Program Goals and Objectives - Minimize the spread of zoonotic diseases and injuries caused by wild and domestic animals - Maximize the care of companion animals to better meet community standards - Mitigate the impact of companion animals on urban lifestyle - Reduce the number of dog at large and animal bites per capita - Maintain the number of licenses issued per capita - Increase public outreach events - Increase the number of animals saved Program Performance Measures Licenses issued per capita Animal bites per capita Dog at large bites per capita Animals saved Education presentations Animal rabies cases identified FY2008/2009 Actual FY2009/2010 Estimated 0.102 .00086 0.00051 8,918 37 109 0.112 0.0022 0.00072 9,100 65 100 FY2010/2011 Planned 0.112 0.0018 0.00051 10,000 100 100 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,972,986 1,630,017 1,304 4,177,313 946,694 0 3,432,637 1,135,777 0 5,604,307 5,124,007 4,568,414 LICENSES & PERMITS 1,280,396 1,679,169 1,679,169 INTERGOVERNMENTAL 1,795,128 1,619,714 1,619,714 CHARGES FOR SERVICES 515,690 711,405 711,065 FINES AND FORFEITS 158,235 200,557 200,557 333 0 0 42,773 59,300 65,319 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total 3,792,555 4,270,145 4,275,824 LICENSES & PERMITS 3,270 0 0 INTEREST 1,772 0 0 101,516 75,000 0 106,558 75,000 0 1,008,271 751,555 251,900 0 696,923 0 27,307 0 40,690 5,604,307 5,124,007 4,568,414 78.5 78.5 77.9 MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-37 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PREVENTION AND EDUCATION PROGRAMS Function Administer Tobacco-Free Ways, Pima County's local project for tobacco education and prevention, funded by the Arizona Department of Health Services and the federal stimulus funded Communities Putting Prevention to Work (CPPW) program that promotes healthy lifestyles. Description of Services Provide comprehensive tobacco education and prevention services to Pima County residents. Educate community on healthy eating and active living. Program Goals and Objectives - Save lives by reducing tobacco use and eliminating health disparities related to tobacco use through protecting residents from secondhand smoke - Prevent and reduce youth tobacco use and access to tobacco products - Provide cessation services to assist smokers in quitting - Prevent initiation of tobacco use among youth of Pima County - Eliminate nonsmoker's exposure to environmental or secondhand tobacco smoke (SHS) - Educate business owners through Smoke Free Arizona program about Proposition 201 and the new laws protecting citizens from secondhand smoke - Identify and eliminate the disparities related to tobacco use and its effects among different population groups - Reduce the spread of obesity and related chronic diseases in Pima County - Influence and implement neighborhood plans that improve access to physical activity facilities and healthy food - Support local food production and affordable distribution by establishing farmers' markets in underserved areas - Initiate at least 115 wellness councils at schools, worksites, faith based settings, and health care facilities - Utilize no less than 15 media opportunities to promote healthy eating and active living to counter negative influences on lifestyle Program Performance Measures Elementary and middle schools implementing intensive tobacco prevention curricula Tobacco retailers provided merchant education to prevent tobacco sales to minors Businesses receiving education and materials for complaince with Smoke Free Arizona Community partnerships Community plans impacted by CPPW change efforts Neighborhood associations engaged in health promotion activities Farmers' market sites/times added Wellness councils initiated CPPW media opportunities FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 198 122 120 122 100 100 425 300 250 11 n/a n/a 10 n/a n/a 20 15 15 n/a n/a n/a n/a n/a n/a 6 115 15 Program Expenditures by Object FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 685,462 1,016,004 0 733,497 951,134 52,614 1,731,045 10,050,026 5,000 1,701,466 1,737,245 11,786,071 INTERGOVERNMENTAL 1,409,210 1,620,581 11,690,680 Grant Revenue Sub-Total 1,409,210 1,620,581 11,690,680 0 112,574 82,125 0 292,256 0 4,090 0 13,266 1,701,466 1,737,245 11,786,071 11.8 13.3 14.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted FY2010/2011 Adopted Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-38 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PUBLIC HEALTH EMERGENCY PREPAREDNESS Function Provide a consistent strategy for coordinating the efforts made by Pima County Health Department in response to our community’s public health and safety needs in a timely and professional manner and develop standards by which staff will operate while responding to the public health consequences of any emergency situation or threat to the well-being of the community. Description of Services Describe the procedures and responsibilities appropriate to the health consequences of a major incident which address an outbreak resulting from the release of a biological agent , naturally occurring infectious disease, natural disaster, severe weather emergency, or hazardous material release. Program Goals and Objectives - Provide a coordinated strategy for all Health Department operations during any disaster/emergency with the potential to threaten public health and to minimize serious illness and deaths due to a public health disaster/emergency Program Performance Measures Public Health staff trained on National Incident Management System and Incident Command System Public Health staff and volunteers trained/exercised on emergency plans Public Health preparedness exercises Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated n/a 40 50 n/a 50 75 n/a 4 5 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 667,566 309,744 15,130 698,444 218,534 0 847,795 273,701 21,000 992,440 916,978 1,142,496 1,214,044 916,978 1,142,496 227 0 0 1,214,271 916,978 1,142,496 0 0 0 0 0 0 0 992,440 916,978 1,142,496 10.3 10.7 13.1 Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (221,831) 13-39 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PUBLIC HEALTH NURSING Function Work in partnership with the community and service agencies to provide population based interventions that prevent disease, unintentional injuries, and promote health to the residents of Pima County. Description of Services Public Health Nursing provides a variety of services which are classified into three main categories. The first is to prevent the spread of communicable diseases through the administration of immunizations. The second category is to optimize the health of the community and increase public awareness of health issues through community based interventions and home visitation. The third is to increase access to health care by promoting the enrollment and re-enrollment of individuals into primary care services. Program Goals and Objectives - Initiate, maintain, and evaluate population based Public Health Nursing programs that promote optimal health/safety and disease prevention . Identify populations at risk . Plan and implement interventions . Participate in community health committees, partnerships and agency advisory boards to influence changes and advocate for populations at risk - Initiate and maintain case management of individuals, families, and communities through referral base district nursing to optimize the health and safety status of Pima County . Work collaboratively with client, physician, and other providers of health care and supportive services to develop and implement a plan that meets the clients needs and goals . Promote self care . Promote wellbeing of individuals and families through the nursing process . Utilize health teaching, advocacy, and collaboration - Initiate and maintain Public Health Nursing population based interventions design to prevent and control communicable disease . Work in collaboration with Health Department programs and outside agencies during exposures and outbreaks . Provide immunizations to children and adults . Provide health and safety training and consultation in child care centers - Initiate and maintain public awareness of emergency readiness to decrease morbidity and lessen recovery time from catastrophic disasters . Participate in local and national trainings for disaster preparedness . Act as a liaison between the community, other agencies, and service providers to help maintain integrity of community disaster system - Engage and mentor students and volunteers to foster an understanding and interest in Public Health Nursing . Provide learning opportunities to students of public/community health programs . Provide learning/training opportunities for volunteers Program Performance Measures Clients served through community presentations Number of children impacted by child care consultation/training Nursing case management clients Clients with improved outcomes Immunization visits Number of major community collaborations/projects Number of people impacted in collaborative projects Children receiving floride varnish applications International travel clients H1N1 vaccines administered Number of people served by dental unit Number of people served by medical mobile unit FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 1,200 3,840 1,000 700 1,000 6,000 10,040 90% 25,742 3 720 1,250 3,309 1,400 n/a 1,199 9,000 90% 40,000 3 730 1,700 3,000 24,000 3,000 500 9,000 90% 38,000 4 800 3,600 100 n/a 3,000 500 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,834,806 1,310,668 9,497 3,549,127 950,355 1,700 3,341,058 1,092,502 4,000 Total Program Expenditures 4,154,971 4,501,182 4,437,560 13-40 FY2010/2011 Adopted Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PUBLIC HEALTH NURSING Program Funding by Source Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 594,920 1,035,758 1,035,758 58,053 0 0 652,973 1,035,758 1,035,758 1,451,263 INTERGOVERNMENTAL 646,895 824,796 MISCELLANEOUS 194,232 121,351 0 841,127 946,147 1,451,263 3,089,847 2,430,951 1,679,279 0 88,326 0 271,260 4,154,971 4,501,182 4,437,560 56.4 56.5 58.7 Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (428,976) 13-41 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PUBLIC HEALTH SERVICES Function Decrease the incidence of communicable and vaccine preventable diseases that threaten public health. Description of Services Develop and implement programs and plans that address disease control strategies through prevention, intervention, investigation, surveillance, and immunization. Provide subject matter expertise on vaccine and communicable diseases. Provide administrative services and financial support to programs. Program Goals and Objectives - Design and implement disease control protocols that address prevention, surveillance, investigation, and control measures to protect the public's health . Early initiation of case investigation to decrease community spread of infectious disease - Decrease incidence of communicable and vaccine preventable diseases - Provide department programs with efficient support services to enhance the delivery of services rendered to the residents of Pima County - Monitor disease patterns to detect increases or potential epidemics - Conduct disease investigations and provide guidance to professional and community partners in the detection, prevention, and containment of communicable diseases - Maintain passive surveillance systems in schools for influenza like illness - Provide immunization coverage to children 3 years of age and younger - Assess immunization coverage and improve availability of non-stock vaccine - Case manage all infants born to hepatitis B positive mothers Program Performance Measures Communicable disease investigations initiated within 30 days Communicable disease investigations entered in state database Provide immunization educational classes for community Percent of immunization requirements for children under 3 completed on schedule Contracts managed Personnel managed (FTEs) Facilities managed Warehouse inventory audit accuracy Program Expenditures by Object FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 95% 95% 95% 95% 95% 95% 5 6 6 n/a n/a 60% 145 392 16 95% 130 390 16 95% 121 367 12 96% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 605,935 215,960 4,865 1,081,211 288,010 11,870 1,635,015 1,097,007 9,870 Total Program Expenditures 826,760 1,381,091 2,741,892 Program Funding by Source Revenues CHARGES FOR SERVICES 15,692 0 0 61 0 0 15,753 0 0 324,895 381,117 270,013 20 0 0 Grant Revenue Sub-Total 324,915 381,117 270,013 Net Operating Transfers In/(Out) 367,259 964,915 2,114,208 Other Funding Sources Fund Balance Decrease/(Increase) 0 118,833 0 35,059 0 357,671 826,760 1,381,091 2,741,892 36.6 37.2 16.6 MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES Total Program Funding Program Staffing (FTEs) 13-42 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 TEEN SERVICES AND OUTREACH Function Provide teen health care service resources for at risk youth 12-21 in Pima County. Description of Services Provide health prevention education and health service resources to individuals and groups which include family planning, STD screening and treatment, referrals for social service needs, crisis intervention, substance abuse, smoking cessation, nutritional guidance, domestic violence, teen parenting, decision making, and community sustainability. (Note: Effective October 1, 2009, administration of the Kino Teen Center was transferred from the Community Services, Employment & Training department to Public Health. Historical information can be found in the Teen Health program in the Kino Sports Complex department for fiscal year 2008/09 and in the Community Services, Employment & Training department for fiscal year 2009/10.) Program Goals and Objectives - Provide consistent, teen friendly, confidential environment - Assure scheduled and walk-in appointment availability for teens - Increase teen and community awareness of teen services and resources - Maintain teen friendly, consistent staffing at clinics with private access - Maintain specific teen clinics 3-4 times per week at several locations - Communicate anticipated program changes with ongoing services and resources to community Program Performance Measures Positive satisfaction level based on quarterly Teen Survey Teens offered an appointment within two weeks Ongoing health education agencies/organizations/schools/fairs regarding teen resources availability Program Expenditures by Object FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated n/a n/a 90% n/a n/a n/a n/a 90% 50 FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2009/2010 Adopted FY2010/2011 Adopted 0 0 0 0 0 0 367,037 93,831 4,500 0 0 465,368 Net Operating Transfers In/(Out) 0 0 400,650 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 64,718 0 0 465,368 0.0 0.0 7.9 Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 13-43 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 VITAL REGISTRATION Function Record births and deaths in Pima County and provide County residents with timely and accurate birth and death certificates. Description of Services Register birth certificates, death certificates, and fetal death certificates. Provide certified copies of birth and death certificates to residents. Provide computer generated birth and death certificates to County residents. Program Goals and Objectives - Register all births and deaths that occur in Pima County - Issue burial transit permits to funeral homes and hospitals for disposal of human remains - Assist Pima County residents with paternity affidavits and affidavits to correct their vital records Program Performance Measures Certificates issued per year Certificates issued per year by each of 12 FTEs Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 99,754 8,313 106,737 8,895 FY2008/2009 Actual FY2010/2011 Planned 116,343 9,695 FY2009/2010 Adopted FY2010/2011 Adopted 495,182 129,684 605,769 58,593 494,601 60,791 624,866 664,362 555,392 Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 102 0 0 1,439,993 1,373,946 1,373,946 9,768 0 0 1,449,863 1,373,946 1,373,946 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (824,997) 0 (709,584) 0 (818,554) 624,866 664,362 555,392 11.0 13.2 13.1 13-44 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Expenditures PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS 198,701,642 198,701,642 198,701,642 198,701,642 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 2,598,314 2,296,298 795,368 1,152,713 2,598,314 2,296,298 795,368 1,152,713 TOTAL DEVELOPMENT SERVICES 6,842,693 6,842,693 ENVIRONMENTAL QUALITY ADMINISTRATION AIR COMMUNICATION AND OUTREACH ENFORCEMENT WATER AND WASTE TOTAL ENVIRONMENTAL QUALITY 17,950 2,117,355 192,100 7,000 797,923 17,950 2,117,355 192,100 7,000 797,923 3,132,328 3,132,328 FACILITIES MANAGEMENT ADMINISTRATION ASSET MGT & PLANNING SERVICES BUILDING SERVICES BUSINESS SERVICES DESIGN & CONSTRUCTION SERVICES PARKING GARAGES 1,649,546 331,892 12,854,124 143,482 691,656 1,576,696 TOTAL FACILITIES MANAGEMENT 15,670,700 1,576,696 1,767,881 1,649,546 331,892 14,430,820 143,482 691,656 1,767,881 1,767,881 19,015,277 GRAPHIC SERVICES GRAPHIC SERVICES DESIGN TOTAL GRAPHIC SERVICES 460,849 460,849 460,849 460,849 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES DEVELOPMENT GIS & MULTIMEDIA SERVICES NATURAL RESOURCE PARKS OPERATIONS PLANNING RECREATION TOTAL NATURAL RESOURCES, PARKS & RECREATION 635,962 37,146 321,513 2,357,840 7,197,825 139,686 3,589,730 55,000 115,688 310,500 690,962 152,834 321,513 2,668,340 7,197,825 139,686 3,589,730 14,279,702 481,188 14,760,890 PUBLIC WORKS ADMINISTRATION ADMINISTRATION CULTURAL RESOURCES REAL PROPERTY TOTAL PUBLIC WORKS ADMINISTRATION 0 90,772 0 0 90,772 0 90,772 90,772 REGIONAL FLOOD CONTROL DISTRICT CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT HAZARD MITIGATION INFRASTRUCTURE REGULATORY RIPARIAN PROTECTION TOTAL REGIONAL FLOOD CONTROL DISTRICT 14-1 375,669 3,831,270 1,584,150 3,234,077 1,240,381 1,961,813 375,669 3,831,270 1,584,150 3,234,077 1,240,381 1,961,813 12,227,360 12,227,360 Pima County FY2010/2011 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Expenditures 12,509,309 9,294,072 86,723,421 36,781,828 12,509,309 9,294,072 86,723,421 36,781,828 145,308,630 145,308,630 REGIONAL WASTEWATER RECLAMATION CONVEYANCE SYSTEM PLANNING & ENGINEERING REGIONAL WASTEWATER RECLAMATION ADMIN TREATMENT OPERATIONS TOTAL REGIONAL WASTEWATER RECLAMATION SOLID WASTE MANAGEMENT COMMUNITY SERVICES DEVELOPMENT, CLOSURE, AND REMEDIATION RESOURCE MANAGEMENT WASTE MANAGEMENT 216,000 4,000 723,000 5,840,000 216,000 4,000 723,000 5,840,000 TOTAL SOLID WASTE MANAGEMENT 6,783,000 6,783,000 8,545,382 27,223,772 1,543,781 8,545,382 27,223,772 1,543,781 37,312,935 37,312,935 TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE TOTAL TRANSPORTATION TOTAL PUBLIC WORKS 30,502,023 61,513,507 198,701,642 153,919,204 444,636,376 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FLEET SERVICES FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS SUPPORT SERVICES 5,380,341 1,888,852 3,365,266 5,112,742 4 TOTAL FLEET SERVICES 15,747,201 GRAPHIC SERVICES GRAPHIC SERVICES PRODUCTION 965,972 TOTAL INTERNAL SERVICE - PUBLIC WORKS 16,713,173 14-2 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Revenues PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS 74,330,378 74,330,378 74,330,378 74,330,378 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 5,619,972 207,140 612,631 51,500 5,619,972 207,140 612,631 51,500 TOTAL DEVELOPMENT SERVICES 6,491,243 6,491,243 ENVIRONMENTAL QUALITY ADMINISTRATION AIR COMMUNICATION AND OUTREACH ENFORCEMENT WATER AND WASTE 17,950 1,704,200 192,100 7,000 796,423 17,950 1,704,200 192,100 7,000 796,423 2,717,673 2,717,673 41,772 2,384,383 1,576,696 2,159,664 41,772 3,961,079 2,159,664 2,426,155 1,576,696 2,159,664 6,162,515 TOTAL ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT ADMINISTRATION BUILDING SERVICES PARKING GARAGES TOTAL FACILITIES MANAGEMENT GRAPHIC SERVICES GRAPHIC SERVICES DESIGN TOTAL GRAPHIC SERVICES 125,700 125,700 125,700 125,700 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES NATURAL RESOURCE PARKS OPERATIONS RECREATION TOTAL NATURAL RESOURCES, PARKS & RECREATION 160,000 465,300 322,600 947,900 60,000 310,500 60,000 470,500 465,300 322,600 370,500 1,318,400 22,311,443 160,000 22,311,443 160,000 22,471,443 22,471,443 REGIONAL FLOOD CONTROL DISTRICT FLOOD CONTROL SUPPORT RIPARIAN PROTECTION TOTAL REGIONAL FLOOD CONTROL DISTRICT REGIONAL WASTEWATER RECLAMATION REGIONAL WASTEWATER RECLAMATION ADMIN TOTAL REGIONAL WASTEWATER RECLAMATION 160,531,364 160,531,364 160,531,364 160,531,364 SOLID WASTE MANAGEMENT RESOURCE MANAGEMENT WASTE MANAGEMENT TOTAL SOLID WASTE MANAGEMENT 14-3 2,500 4,183,500 2,500 4,183,500 4,186,000 4,186,000 Pima County FY2010/2011 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Revenues TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE TOTAL TRANSPORTATION TOTAL PUBLIC WORKS 3,499,755 48,532,848 2,311,336 295,707 48,532,848 2,311,336 295,707 51,139,891 51,139,891 82,462,203 74,330,378 169,182,271 329,474,607 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FLEET SERVICES FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS SUPPORT SERVICES 11,048,962 500 1,593,000 1,125,000 4 TOTAL FLEET SERVICES 13,767,462 GRAPHIC SERVICES GRAPHIC SERVICES PRODUCTION 977,000 TOTAL INTERNAL SERVICE - PUBLIC WORKS 14,744,462 14-4 Pima County FY 2010/2011 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS 4.0 TOTAL CAPITAL PROJECTS 4.0 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 31.0 24.0 7.3 3.5 TOTAL DEVELOPMENT SERVICES 65.8 ENVIRONMENTAL QUALITY ADMINISTRATION AIR COMMUNICATION AND OUTREACH ENFORCEMENT WATER AND WASTE 5.0 16.8 3.4 4.0 6.0 TOTAL ENVIRONMENTAL QUALITY 35.2 FACILITIES MANAGEMENT ADMINISTRATION ASSET MGT & PLANNING SERVICES BUILDING SERVICES BUSINESS SERVICES DESIGN & CONSTRUCTION SERVICES PARKING GARAGES 15.0 5.0 118.0 3.0 24.0 3.0 TOTAL FACILITIES MANAGEMENT 168.0 FLEET SERVICES FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS SUPPORT SERVICES 10.0 4.0 38.0 2.0 TOTAL FLEET SERVICES 54.0 GRAPHIC SERVICES GRAPHIC SERVICES DESIGN GRAPHIC SERVICES PRODUCTION 5.5 10.1 TOTAL GRAPHIC SERVICES 15.6 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES DEVELOPMENT GIS & MULTIMEDIA SERVICES NATURAL RESOURCE PARKS OPERATIONS PLANNING RECREATION 7.0 4.3 4.5 32.5 106.6 2.0 79.3 TOTAL NATURAL RESOURCES, PARKS & RECREATION 14-5 236.2 Pima County FY 2010/2011 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PUBLIC WORKS ADMINISTRATION ADMINISTRATION CULTURAL RESOURCES REAL PROPERTY 6.0 6.0 18.0 TOTAL PUBLIC WORKS ADMINISTRATION 30.0 REGIONAL FLOOD CONTROL DISTRICT CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT HAZARD MITIGATION INFRASTRUCTURE REGULATORY RIPARIAN PROTECTION 8.0 9.0 13.0 13.3 18.0 9.0 TOTAL REGIONAL FLOOD CONTROL DISTRICT 70.3 REGIONAL WASTEWATER RECLAMATION CONVEYANCE SYSTEM PLANNING & ENGINEERING REGIONAL WASTEWATER RECLAMATION ADMIN TREATMENT OPERATIONS 107.0 94.6 29.3 288.8 TOTAL REGIONAL WASTEWATER RECLAMATION 519.7 SOLID WASTE MANAGEMENT RESOURCE MANAGEMENT WASTE MANAGEMENT 8.0 25.5 TOTAL SOLID WASTE MANAGEMENT 33.5 TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE 28.4 171.7 95.5 TOTAL TRANSPORTATION 295.6 1,527.9 TOTAL PUBLIC WORKS Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 14-6 Pima County FY 2010/2011 Adopted Budget Capital Projects Expenditures: 198,701,642 Function Statement: The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding enterprise and internal service fund projects), as detailed in the proposed Fiscal Year 2010/14 Five Year Capital Improvement Plan. Mandates: Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability, and Implementation FTEs Revenues: 4.0 Expenditures by Program Capital Projects 100% Sources of All Funding Fund Balance Decrease 17.50% Department Revenue 37.41% Bond Proceeds 37.74% Operating Transfers 7.35% 14-7 74,340,378 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: CAPITAL PROJECTS Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted CAPITAL PROJECTS 146,334,018 200,124,512 198,701,642 Total Expenditures 146,334,018 200,124,512 198,701,642 31,646,623 63,216,238 74,330,378 Total Revenues Net Operating Transfers In/(Out) 31,646,623 (19,614,928) 63,216,238 11,312,871 74,330,378 14,599,521 Other Funding Sources Fund Balance Decrease/(Increase) 109,400,000 24,902,323 125,000,000 595,403 75,000,000 34,771,743 Total Program Funding 146,334,018 200,124,512 198,701,642 10.5 9.5 4.0 10.5 9.5 4.0 Funding by Source Revenues CAPITAL PROJECTS Staffing (FTEs) by Program CAPITAL PROJECTS Total Staffing (FTEs) 14-8 Pima County FY2010/2011 Adopted Budget Program Summary Department: CAPITAL PROJECTS Program: 4000 CAPITAL PROJECTS Function The Capital Projects budget reflects anticipated funding for the construction of Pima County funded capital projects valued at $100,000 or more and all projects funded with bonds, (excluding enterprise and internal service fund projects), as detailed in the five year Capital Improvement Plan (CIP). These projects are primarily funded through bond sales. The balance of the funding comes from Capital Projects revenue and operating transfers from other County departments. Description of Services The budgeted amount of $198,701,642 has been based on the following: Transportation $77,371,716 Facilities Management 39,681,788 Regional Flood Control 19,032,132 Parks and Recreation 17,143,494 Sheriff 13,817,554 Finance 11,900,000 Neighborhood/Housing Reinvestment 8,304,506 Open Space 5,329,505 Cultural Resources 2,334,470 Solid Waste Management 1,836,041 Information Technology 1,390,436 Stadium District 560,000 ____________ Total CIP $198,701,642 Program Goals and Objectives - Meet the reporting requirements of Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability and Implementation Program Performance Measures Bond Update Reports produced by due dates Completed Projects Report produced by due date Bond Ordinance Amendments produced by due dates FY2008/2009 Actual FY2009/2010 Estimated yes yes yes yes yes yes FY2010/2011 Planned yes yes yes Program Expenditures by Object FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 594,685 (139,274) 145,878,607 723,504 0 199,401,008 0 0 198,701,642 146,334,018 200,124,512 198,701,642 25,036,741 51,473,938 67,260,836 CHARGES FOR SERVICES 3,651,870 10,991,612 6,665,200 INTEREST 2,634,977 750,688 0 323,035 0 404,342 31,646,623 63,216,238 74,330,378 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted FY2010/2011 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) (19,614,928) 11,312,871 14,599,521 Other Funding Sources Fund Balance Decrease/(Increase) 109,400,000 24,902,323 125,000,000 595,403 75,000,000 34,771,743 146,334,018 200,124,512 198,701,642 10.5 9.5 4.0 Total Program Funding Program Staffing (FTEs) 14-9 Pima County FY 2010/2011 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2010/2011 For a comprehensive list of the active and new projects comprising the fiscal year 2011/15 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2010/11 Adopted Department/Project Transportation La Canada Drive: Ina Road to Calle Concordia I-19 Frontage Road: Continental Road to Canoa Road La Cholla Boulevard: River Road to Ruthrauff Road La Canada Drive: Ina Road to River Road Tanque Verde Road: Catalina Highway to Houghton Road Magee Road/Cortaro Farms Road: Mona Lisa to La Canada Sunrise Drive: Craycroft Road to Kolb Road La Cholla Boulevard: Tangerine Road to Overton Road Camino de Manana: Tangerine to Linda Vista Valencia Road: Mark Road to Wade Road Magee Road/Cortaro Farms Road: Corridor Study & Thornydale Road to Mona Lisa Ina Road at Oracle Road Intersection RTA Fiscal Year 2011 Misc Intersections at Grade Railroad Kolb and Valencia Intersection Improvement Miscellaneous Bike Safety Improvement Projects Alvernon Way/Valencia Intersection Improvements Valencia Road Street Lighting, Sidewalk, and Widening Valencia Road: Alvernon to Kolb Magee Road: La Cañada Drive to Oracle Road Picture Rock & Desert Winds Enhancements Bear Canyon Bike Lanes: Snyder to Indian Bend Homer Davis Elementary Bicycle & Pedestrian Enhancement General Hitchcock Highway Infrastructure Repairs Wilmot Road: North of Sahuarita Road Camino De Oeste: Los Reales to Valencia Road Valencia Road Bike Lanes: Cardinal to Mission Continental Elementary & Middle School Safe Routes Dodge Boulevard: Fort Lowell Road to River Road Bike Lanes and Sidewalks Flowing Wells Sidewalks: River to Roger Laguna Elementary School Sidewalks/Landscaping Edwin Road Sunset Villa Sidewalk/Pedestrian Enhancement Houghton Road: Interstate 10 to Tanque Verde Road Agua Caliente Safe Routes to School Orange Grove Bike Lanes-Oracle to Camino La Zorrola Safe Routes to School Demonstration Project Tanque Verde Bike Lanes: Powderhorn to Fennimore Manzanita Elementary Safe Routes to School Design Project Square Tube Breakaway Sign Posts Neighborhood Transportation Improvements Mona Lisa/Orange Grove Intersection Improvements Centennial Elementary School: Safe Routes Sunset Road: Silverbell Road to I-10 to River Road ADA Pedestrian Improvements Marsh Station Bridge: South Abutment Repair Mission Road Paved Shoulder 14-10 11,100,000 10,999,219 8,832,000 6,317,000 6,265,000 5,986,000 5,057,243 4,205,000 1,650,000 1,465,000 1,273,461 1,134,841 1,095,000 1,050,000 1,008,000 1,000,000 850,000 850,000 842,000 765,225 640,000 570,000 500,000 420,000 383,990 360,000 265,010 251,518 236,384 230,000 189,466 178,941 160,000 129,319 121,522 118,059 110,265 95,000 75,000 73,000 70,082 70,000 60,000 50,000 50,000 50,000 Pima County FY 2010/2011 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2010/2011 For a comprehensive list of the active and new projects comprising the fiscal year 2011/15 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2010/11 Adopted Department/Project Mount Lemmon Highway Repairs Mile Posts 9.8 to 10.5 Kinney Road: Ajo Way to Bopp Road Kino Parkway Overpass at 22nd Street Safety Management Systems and Program Development Craycroft: River to Sunrise Camino Loma Alta: Old Spanish Trail to Colossal Cave Road Pavement Preservation Package: Tohono O'Odham Nation Safety Improvements/1997 Bond Funded Kolb Road/Sabino Canyon Road to Sunrise Drive Silverbell Road at Blanco/Brawley Washes Hohokam Middle School Bike Lane, Pathways, and Landscape Alvernon Bike Lanes Golf Links to Ajo Country Club Road Bike Lane: Irvington to Valencia Camino Verde/Valencia Road Intersection Improvements Transportation Total 50,000 24,900 20,000 20,000 10,083 10,000 10,000 10,000 5,000 4,200 2,000 1,000 1,000 988 77,371,716 Facilities Management Psychiatric Hospital Psychiatric Urgent Care Center Justice Court/Municipal Court Complex Facilities Building Improvements UPH Abrams Clinics Wilmot Branch Library Downtown Complex Retrofit the Downtown Central Plant Chilled Water System Helistop at UPH Kino Campus Install Gas to Electric Turbines at the Adult Detention Complex Replace Motors in the Downtown Governmental Complex 33 North Stone Transformer Replacement 33 North Stone Emergency Generator Main Jail Roof and AC Upgrades Arizona Sonora Desert Museum: Gray Water Retrofit Lighting at the Public Works Building Retrofit Lighting at the Adult Detention Complex Diesel to Solar Conversion at A7 Conservation Ranch Retrofit Lighting and HVAC at 33 N Stone Roy Place Commercial Building Restoration Superior Court 8th Floor Remodel Green Valley Library Roof & HVAC System Replacement Development of Energy Efficiency and Conservation Strategy ADA Facility Accessibility Projects Elections Center Purchase and Install Energy Efficiency Software Facilities Management Total 14,207,849 6,030,000 5,971,670 3,558,500 2,950,000 2,207,153 1,057,193 565,052 420,000 382,500 320,833 288,000 263,000 197,024 194,102 187,816 175,000 161,700 130,694 103,702 100,000 80,000 50,000 30,000 30,000 20,000 39,681,788 Parks and Recreation Lincoln Park Softball Field Improvements Pantano River Park: 22nd Street to Michael Perry Park 14-11 3,124,190 2,001,216 Pima County FY 2010/2011 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2010/2011 For a comprehensive list of the active and new projects comprising the fiscal year 2011/15 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2010/11 Adopted Department/Project Julian Wash Linear Park Playground Equipment with ADA Compliant Modular Structures Southeast Regional Park/Shooting Range Pathways and Parking Lot Resurfacing Atturbury Wash Sanctuary Udall Park Sports Field Improvements Yaqui Park Improvements Bicycle Lane on Sahuarita Road Houghton Greenway Mehl-Foothills Park Arroyo Chico Divided Urban Pathway: Mountain Avenue to First Avenue Santa Cruz River Community Park: Menlo Park Southeast Community Park Northside Community Center Rillito River Park: Mountain to Campbell (South Bank) Marana Cultural and Heritage Park Parks and Recreation Total 1,851,500 1,175,000 1,149,447 1,020,000 946,120 880,822 874,095 863,353 700,000 520,000 519,000 510,000 465,500 265,750 171,605 95,896 10,000 17,143,494 Sheriff Regional Public Safety Communications System Communications Emergency Operations Center Sheriff Total 11,817,554 2,000,000 13,817,554 Regional Flood Control Arroyo Chico Detention Basin (USACOE) Santa Cruz River: Grant Road to Camino del Cerro River Park Canada del Oro River Park: Thornydale to Magee Urban Drainage Floodprone Land Acquisition Program Pantano Wash: Speedway to Tanque Verde Tohono O'Odham Nation Urban Drainage Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE Study) Floodprone and Riparian Land Acquisition Pascua Yaqui Tribe Black Wash Urban Drainage Flood Control Improvements Santa Cruz River Continental Ranch Remediation Pantano Wash Watershed Study Santa Cruz River Watershed Study Pantano Wash: Pantano Townhomes Bank Protection Pantano Wash: Kolb Executive Park Bank Protection City of South Tucson Urban Drainage Tanque Verde Creek Lakes of Castle Rock Erosion Protection Pantano Wash: Mullins Landfill Bank Protection Mission View Wash Diablo Village Regional Detention Basins Tres Rios del Norte (USACOE Study) Green Valley Erosion Control El Rio Medio (USACOE Study) 14-12 3,500,000 3,046,750 2,340,000 2,200,000 1,300,000 1,068,000 893,510 830,000 792,281 603,026 500,000 364,800 329,065 254,000 229,010 204,690 175,000 162,000 65,000 60,000 50,000 35,000 25,000 Pima County FY 2010/2011 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2010/2011 For a comprehensive list of the active and new projects comprising the fiscal year 2011/15 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2010/11 Adopted Department/Project Santa Cruz River Flood Control, Erosion Control and Linear Park: Ajo to 29th Street Regional Flood Control Total 5,000 19,032,132 Finance PimaCore Finance Total 11,900,000 11,900,000 Neighborhood / Housing Reinvestment Pima Foreclosure Recovery Project Esperanza En Escalante Veterans Housing Project Wakefield Neighborhood Project Barrio Hollywood Cambio Grande Project Barrio San Antonio Barrio Centro NW Neighborhood Association Elvira Neighborhood Catalina Community Services Building Dunbar Springs Honea Heights Redevelopment Project Midtown Sidewalk Project Menlo Park Neighborhood MLK Apartments West University Neighborhood Association Robles Junction/Three Points Arivaca Community Project Iowa Project Continental Health Clinic Lessons From Civano Project Neighborhood / Housing Reinvestment Total 1,500,000 828,000 500,000 497,080 486,244 463,690 457,850 448,140 426,257 400,000 400,000 400,000 398,975 358,204 276,190 230,088 120,000 71,524 29,342 12,922 8,304,506 Open Space Davis Monthan Encroachment Prevention Boa Sorte Kino at 36th: Little America Refining Open Space Total 2,346,914 1,997,797 984,794 5,329,505 Cultural Resources Fort Lowell: Atkins Steel Acquisition Canoa Ranch Buildings Rehabilitation Honey Bee Village Site Acquisition Anza Trail: Llano Grande Campsite Steam Pump Ranch Rehabilitation Tumamoc Hill Acquisition The Ajo Train Depot Historic Rehabilitation Project Ajo Curley School Historic Art Institute Dunbar School Dakota Wash Site Acquisition Canoa Ranch General: Repairs, etc. 428,207 327,785 310,000 246,137 241,764 195,000 150,000 146,268 100,000 42,910 42,454 14-13 Pima County FY 2010/2011 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2010/2011 For a comprehensive list of the active and new projects comprising the fiscal year 2011/15 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. FY 2010/11 Adopted Department/Project Anza Trail: Oit Pars Campsite Anza Trail: Los Morteros Campsite Anza National Historic Trail Marana Mound Community Site Acquisition Cultural Resources Total 40,000 35,000 17,435 11,510 2,334,470 Solid Waste Waste Tire Collection Site Relocation Environmental Remediation/El Camino Del Cerro Landfill Sahuarita Expansion Phase 1 Solid Waste Total 1,000,000 806,400 29,641 1,836,041 Information Technology Defense Case Tracking Pima Government Website Data Center Configuration and Support Incident Tracking (GIS) Collaboration Environment Information Technology Total 490,436 300,000 250,000 250,000 100,000 1,390,436 Stadium District Kino Sports Park Lighting Fields 4 and 7 Stadium District Total 560,000 560,000 Fleet Services Mission Road Fuel Station Relocation Fleet Services Total 440,000 440,000 Communications Phone System Replacement of the Switch located at the Old Courthouse Disaster Recovery at Country Club Enterprise Network Security Upgrade Access Layer Switch Refresh with PoE Devices Data Center Upgrades Communications Total Regional Wastewater Reclamation ROMP Ina Road WPCF: HPO Replacement ROMP Ina Road WPCF: 12.5 MGD Expansion Ina Road WPCF: Biosolids Facilities Improvements ROMP 32 MGD Reclamation Campus PCRWRD Central Laboratory Complex Santa Cruz Interceptor, Phase III ROMP Ina Road WPCF: Power Generation & Distribution PCRWRD Central Laboratory Complex Site Civil ROMP Plant Interconnect System Wide Sewer Conveyance Augmentation Program System Wide Conveyance Rehabilitation Program 14-14 1,225,500 250,000 200,000 180,000 110,000 1,965,500 38,529,781 31,953,714 16,332,139 12,447,949 12,227,000 11,000,000 7,690,368 7,425,000 6,007,532 4,000,000 4,000,000 Pima County FY 2010/2011 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2010/2011 For a comprehensive list of the active and new projects comprising the fiscal year 2011/15 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects. Department/Project FY 2010/11 Adopted ROMP SCADA Prince Road & I-10 ADOT Sewer Modifications Ina Road WRF: Grit Classifiers Sewer Utility Modification Program Wastewater Avra Valley WRF: Security Sabino Creek Pump Station ROMP Ina Road WPCF: BNRAS System Modification Ina Road Aeration Optimization Region Wide Conveyance Odor Control La Canada: River Road to Ina Road, Sewer Utility Ina Road WPCF: Road Replacements/Additions Mountain Avenue: Roger Road to Fort Lowell Ina Road WRF: Rough Screens Ina Road WPCF: Gravity Belt Thickeners for Biosolids Ina Road WPCF: Enclosed Transfer Station Dewatering Ina Road WPCF: SCADA Process Optimization Mission View Wash Grant Road/Craycroft Road Intersection Improvements Continental Ranch Regional Pump Station La Cholla: Magee Road to Tangerine Road, Sewer Utility Magee/Cortaro Farms Road: Thornydale to La Canada Region Wide Conveyance Odor Control System Tanque Verde Interceptor: Tucson Country Club to Craycroft Road (1997 Authority Phase) Region Wide Conveyance Vapor Treatment Unit Odor Control Green Valley WRF: Electrical Rehab Pantano River Park: Sewer Utility Speedway: Camino Seco to Houghton Road Campbell Avenue: Grant Road to Fort Lowell Road, Sewer Utility Golf Links Road/Kolb Road Intersection Improvements: Sewer Utility Ina Road WPCF: Concrete Floor Replacements RTA Bike Lane Package #2, 22nd Street: Camino Seco to Harrison Road Starr Pass/Mission Road Intersection Improvements: Sewer Utility Houghton Road: 22nd Street to Tanque Verde Road, Sewer Utility Houghton Road: I-10 to Valencia Road, Sewer Utility Ina Road WPCF: Corrosion Prevention Program Arivaca Junction WWTF Relief Sewer Ina Road WPCF: Class A Biosolids Improvements Roger Road WWTP Demolition Regional Wastewater Reclamation Total 3,526,494 3,224,340 1,064,050 1,038,602 961,000 892,349 868,262 793,000 640,000 525,000 500,000 400,000 374,500 350,000 330,000 273,462 259,442 235,000 214,000 210,000 210,000 200,000 189,135 189,100 150,000 142,000 139,000 123,000 120,000 114,738 113,000 109,000 105,000 105,000 100,000 56,000 20,000 10,000 170,487,957 Total Capital Improvement Projects Less: Fleet Services Less: Communications Less: Regional Wastewater Reclamation Total FY 2010/11 Adopted Capital Projects Fund 371,595,099 (440,000) (1,965,500) (170,487,957) 198,701,642 14-15 This page intentionally left blank. 14-16 Pima County FY 2010/2011 Adopted Budget Development Services Expenditures: 6,842,693 Function Statement: Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 9: Building Permits; Chapter 6: County Planning and Zoning; Chapter 8: Development Fees; and Chapter 9: Protected Development Rights; and Pima County Code Title 15: Buildings and Construction; and Title 18: Zoning FTEs Revenues: 65.8 Expenditures by Program Support 16.85% Permitting 37.97% Subdivision and Development Review 11.62% Planning 33.56% Sources of All Funding Fund Balance Decrease 6.83% Department Revenue 93.17% 14-17 6,491,243 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: DEVELOPMENT SERVICES Expenditures by Program PERMITTING FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 4,785,739 3,353,403 2,598,314 PLANNING 2,495,470 2,379,530 2,296,298 SUBDIVISION AND DEVELOPMENT REVIEW 1,280,587 889,574 795,368 SUPPORT 1,535,203 1,907,103 1,152,713 10,096,999 8,529,610 6,842,693 Total Expenditures Funding by Source Revenues PERMITTING 4,971,269 5,196,600 5,619,972 PLANNING 307,443 437,000 207,140 SUBDIVISION AND DEVELOPMENT REVIEW 495,722 560,000 612,631 SUPPORT 220,523 29,000 51,500 Total Revenues Net Operating Transfers In/(Out) 5,994,957 0 6,222,600 0 6,491,243 (124,703) Other Funding Sources Fund Balance Decrease/(Increase) 0 4,102,042 0 2,307,010 0 476,153 10,096,999 8,529,610 6,842,693 Total Program Funding Staffing (FTEs) by Program PERMITTING 72.0 35.1 31.0 PLANNING 29.6 21.1 24.0 SUBDIVISION AND DEVELOPMENT REVIEW 18.7 8.0 7.3 SUPPORT 15.0 7.0 3.5 135.3 71.2 65.8 Total Staffing (FTEs) 14-18 Pima County FY2010/2011 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PERMITTING Function Ensure building safety and sustainability through the review of construction plans and inspections. Ensure compliance with zoning code and other applicable regulations including grading, floodplain, and plant preservation requirements. Verify compatibility with surrounding neighborhoods, uses, and zones. Description of Services Provide plan review of commercial and residential structures. Make zoning determinations and verify permitted uses and adherence to adopted development standards, such as height and setbacks. Issue addresses and street names, process construction permit applications, review permit applications for required approvals, issue construction permits, and collect fees. Schedule inspection requests and maintain construction records. Provide on-site inspections for building codes compliance and other County department requirements. Review lot split requests. Apply standards to minimize physical impact of hillside development and protect aesthetics by regulating grading. Regulate encroachment and building development within areas subject to flooding or erosion. Ensure consistent, comprehensive, and timely implementation of water and wastewater requirements related to building permitting. Implement processes and procedures to enforce rules, codes, and ordinances. Program Goals and Objectives - Provide timely processing of building permits and inspection requests . Approve at least 95% of permits within 5 working days from date of initialization . Perform 100% of building inspections on the scheduled inspection date - Provide clear and accessible information to help customers understand and comply with requirements . Increase the percent of applicants who rate employees highly in terms of assisting them in understanding the permitting process . Improve to at least 90% the inspection customers who rate employees highly in terms of assisting them in understanding the inspection process Program Performance Measures Permits approved within 5 working days from date of initialization Building applicants who rate employees highly in terms of assisting them in understanding the permitting process Building inspection customers who rate employees highly in terms of assisting them in understanding the building inspection process Building inspections performed on the scheduled inspection date FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 76.5% 87.0% 95.0% 99.3% 99.5% 99.7% n/a 70% 90% 99% 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 3,713,363 1,072,376 2,266,258 1,087,145 1,966,917 631,397 Total Program Expenditures 4,785,739 3,353,403 2,598,314 3,355,195 3,220,100 5,148,436 0 0 120,368 1,528,387 1,899,000 87,000 87,687 77,500 264,168 4,971,269 5,196,600 5,619,972 0 0 0 Program Funding by Source Revenues LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (185,530) 0 (1,843,197) 0 (3,021,658) 4,785,739 3,353,403 2,598,314 72.0 35.1 31.0 14-19 Pima County FY2010/2011 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PLANNING Function Provide land use planning services including planning proposal reviews, ordinance development, comprehensive plans, and appeals in unincorporated Pima County. Administer the comprehensive plan amendment and update processes, rezoning process, appeals processes, Board of Adjustment, Design Review Committee, and hearing officer cases. Prepare zoning code text amendments as required. Description of Services Update, amend, and maintain the comprehensive plan. Participate in inter-jurisdictional planning efforts. Prepare special planning area studies. Prepare reports, notifications, and analyses on rezoning, specific plans, and special appeals. Update and maintain the official zoning base maps and records. Review rezoning, specific plans, and special appeals for environmental policy compliance. Coordinate environmental policy with other Public Works departments and perform necessary field work. Review plat note modifications, plat waivers, and other modification requests. Prepare Board of Adjustment and Design Review Committee packets and reports. Implement processes and procedures necessary to enforce and observe rules, codes, and ordinances as adopted by Pima County. Oversee and coordinate zoning code text amendments. Administer and staff the hearing officer process and prepare hearing officer appeal cases. Assist in the creation, adoption, and implementation of the Sonoran Desert Conservation Plan. Program Goals and Objectives - Meet statutory guidelines for completing comprehensive plan amendments . Ensure Board of Supervisors (BOS) act on the Annual Comprehensive Plan Amendment by December 31st - Provide timely, accurate processing of rezoning applications, inspection requests, and code text amendments . Achieve at least 95% the rezoning applications approved by Board of Supervisors within 200 working days from acceptance - Provide clear and accessible information to help customers understand and comply with requirements . Achieve at least 80% the rezoning customers who rate employees highly in terms of assisting customers in the rezoning process . Achieve at least 85% the comprehensive plan amendment customers who rate employees highly in terms of assisting customers in the Comprehensive Plan Amendment process - Improve the effectiveness of code text amendments . Achieve to at least 80% the code text amendments approved/denied by the Board of Supervisors within eight months from the time of initiation . Improve communication so that at least 90% of the code implementers/interpreters rate the aggregate code amendments highly in terms of their effectiveness . Achieve at least 90% the zoning, building and grading complaints and violators who rate employees highly in terms of assisting them in understanding the violation and remedy - Improve the efficiency of code enforcement process . Resolve zoning code complaints within 100 working days Program Performance Measures Annual Comprehensive Plan Amendment applications acted on by the BOS by December 31st of the application year Rezoning applications approved by the BOS within 200 working days from the time accepted Rezoning customers rating employees highly in terms of assisting them understand the rezoning process Comprehensive Plan Amendment customers rating employees highly in terms of assisting them understand the Comprehensive Plan Amendment process Code Text Amendments approved/denied by the BOS within 8 months from the time of public initiation Code implementers/interpreters who rate the aggregate code amendments highly in terms of their effectiveness Code Enforcement complainants and violators who rate employees highly in terms of assisting them in understanding the code enforcement process Code complaints resolved within 100 working days FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 75% 86% 100% 100% 95% 95% 72% 70% 80% 83% 85% 87% 75% 75% 80% 90% 80% 90% n/a 70% 90% 56% 73% 78% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,062,840 432,630 1,680,050 699,480 1,824,405 471,893 2,495,470 2,379,530 2,296,298 Total Program Expenditures 14-20 FY2010/2011 Adopted Pima County FY2010/2011 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PLANNING Program Funding by Source Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 274,898 400,000 206,140 32,545 37,000 1,000 307,443 437,000 207,140 0 0 0 0 2,188,027 0 1,942,530 0 2,089,158 2,495,470 2,379,530 2,296,298 29.6 21.1 24.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-21 Pima County FY2010/2011 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 SUBDIVISION AND DEVELOPMENT REVIEW Function Review subdivision plats, development plans, and sewer and paving/grading improvement plans for conformity to Pima County codes and standards. Description of Services Review subdivision tentative and final plats for Arizona Department of Environmental Quality (ADEQ), Development Services, Department of Transportation, Regional Wastewater Reclamation (RWR), and Department of Environmental Quality (PDEQ) requirements. Review improvement plans for sanitary sewer, grading, paving, and hydrology engineering design. Prepare staff reports for Planning & Zoning, Design Review Committee, and Board of Adjustment meetings on infrastructure needs and considerations. Prepare reports on Design Review Committee appeals to hillside development zone, buffer overlay, and scenic gateway for the Design Review Committee. Review subdivision plats and development plans for compliance with landscaping and native plant preservation ordinances. Coordinate review and approval of subdivision plats and development plans with the Subdivision and Development Review Committee, utilities, and outside service providers. Program Goals and Objectives - Provide timely and accurate processing of development plan, subdivision plat, and improvement plan applications . Approve at least 90% of development plans and subdivision plats within 350 working days from the time of initiation . Approve at least 90% of development plans and subdivision on the third submittal . Approve at least 90% of sewer improvements within 125 working days from the time of submittal until the approval letter is distributed . Approve at least 95% of sewer improvements not requiring a revision initiated by PDEQ, ADEQ, or WR . Approve at least 90% of paving and grading improvement plans within 150 working days from the date of submittal . Approve al least 90% of paving and grading improvements by the third submittal Program Performance Measures Development plans and subdivision plats approved within 350 working days Development plans and subdivisions approved on the third submittal Sewer improvements approved within 125 working days Sewer improvements not requiring a revision initiated by PDEQ, ADEQ or RWR approved Paving and grading improvement plans approved within 150 working days Paving and grading improvements approved by the third submittal Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 76% 80% 90% 75% 79% 90% 76% 80% 90% 98% 90% 95% 89% 75% 90% 78% 82% 90% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 981,107 299,480 704,486 185,088 649,139 146,229 1,280,587 889,574 795,368 495,716 560,000 612,631 6 0 0 495,722 560,000 612,631 0 0 0 0 784,865 0 329,574 0 182,737 1,280,587 889,574 795,368 18.7 8.0 7.3 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-22 Pima County FY2010/2011 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 SUPPORT Function Provide vision and leadership to the department, develop the strategic plan, ensure compliance with mandates and Pima County administrative and fiscal policy and procedures, and pioneer the automation and deployment of technology throughout the department and its processes. Description of Services Provide administrative, policy, financial, and organizational support and direction. Provide strategic planning and organizational development. Represent department's positions, decisions, and initiatives to the public, customers, and the media. Prepare and administer the budget for the department. Perform other functions as necessary in the administration of the department, in cases of emergencies, or as directed by the County Administrator or Deputy County Administrator. Ensure departmental operations have the needed information technology operations support, geographic information systems (GIS) support, and computer-aided design (CAD) support. Ensure departmental operations have the needed network, hardware, Help Desk, business application and electronic government support for land development. Program Goals and Objectives - Enhance financial stability . Increase the percent of department operating costs covered annually by generated revenue - Provide excellent customer service . Increase the percent of customers who feel employees helped them fully understand and comply with regulatory policies and requirements - Increase the number of core processes that achieve measurable process improvements in time, quality, and/or cost annually Program Performance Measures Department operating costs covered annually by generated revenue Customers who feel employees helped them fully understand and comply with regulatory policies and requirements Core processes that achieved measurable process improvements in time, quality, and/or cost annually Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 60% 68% 78% n/a 75% 80% 78% 78% 80% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 830,538 704,665 1,443,781 463,322 947,100 205,613 1,535,203 1,907,103 1,152,713 Program Funding by Source Revenues INTEREST 102,510 7,500 30,000 MISCELLANEOUS 101,781 21,500 21,500 MEMO REVENUE 16,232 0 0 220,523 29,000 51,500 0 0 0 1,314,680 0 1,878,103 0 1,225,916 1,535,203 1,907,103 1,152,713 15.0 7.0 3.5 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-23 (124,703) This page intentionally left blank. 14-24 Pima County FY 2010/2011 Adopted Budget Environmental Quality Expenditures: 3,132,328 Function Statement: Preserve and protect the environment of Pima County for the long term benefit of the residents' health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269: Recycling and Waste Reduction; Title 49, Chapter 3: Air Quality, Article 1: General Provisions, 49-402: State and County Control; Article 3: County Air Pollution Control; and Pima County Code Title 7: Environmental Quality; Title 13: Public Services; and Title 17: Air Quality Control FTEs Revenues: 35.2 Expenditures by Program Administration 0.57% Water and Waste 25.47% Enforcement 0.22% Communication and Outreach 6.13% Air 67.61% Sources of All Funding Fund Balance Decrease 0.85% Operating Transfers 12.39% Department Revenue 86.76% 14-25 2,717,673 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: ENVIRONMENTAL QUALITY Expenditures by Program FY2008/2009 Actual ADMINISTRATION AIR COMMUNICATION AND OUTREACH Total Expenditures FY2010/2011 Adopted 29,101 17,950 17,950 2,293,487 2,418,465 2,117,355 619,043 622,600 192,100 8,092 7,000 7,000 761,201 705,898 797,923 3,710,924 3,771,913 3,132,328 ENFORCEMENT WATER AND WASTE FY2009/2010 Adopted Funding by Source Revenues ADMINISTRATION AIR COMMUNICATION AND OUTREACH 16,480 17,950 17,950 1,895,465 1,820,200 1,704,200 619,985 622,600 192,100 8,091 7,000 7,000 656,216 614,898 796,423 3,196,237 398,861 3,082,648 396,605 2,717,673 388,141 0 115,826 0 292,660 0 26,514 3,710,924 3,771,913 3,132,328 10.5 10.0 5.0 ENFORCEMENT WATER AND WASTE Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Staffing (FTEs) by Program ADMINISTRATION AIR 23.6 19.5 16.8 COMMUNICATION AND OUTREACH 4.4 4.4 3.4 ENFORCEMENT 5.0 4.0 4.0 WATER AND WASTE 9.0 6.0 6.0 Total Staffing (FTEs) 52.5 43.9 35.2 14-26 Pima County FY2010/2011 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 ADMINISTRATION Function Plan, organize, and direct activities of the department. Description of Services Develop and implement all administrative and policy activities of the department. Provide the County Administrator's office and elected officials with briefings, presentations, and testimony regarding department operations and activities. Develop departmental monitoring, permitting, outreach, and enforcement priorities. Represent the department at workshops, public meetings, and public hearings. Program Goals and Objectives - Provide for the timely, efficient, and cost effective delivery of departmental services . Have knowledgeable and professional employees . Develop and improve new and existing processes to meet customers' needs Program Performance Measures Training and development plans updated for all employees Monthly briefings of department finances and revenue conducted Process improvements identified and implemented Administrative support and information provided to Environmental Quality Advisory Committee Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% yes yes yes yes yes yes yes yes yes FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 13,670 15,431 347 17,603 1 17,949 29,101 17,950 17,950 16,326 17,500 17,500 154 450 450 16,480 17,950 17,950 0 0 0 0 12,621 0 0 0 0 29,101 17,950 17,950 10.5 10.0 5.0 Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-27 Pima County FY2010/2011 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 AIR Function Implement federal, state, and local air quality regulations within Pima County. Description of Services Develop air management strategies, issue permits to regulated facilities, conduct compliance activities, and monitor air quality for compliance with national air quality standards. Program Goals and Objectives - Maintain and protect the air quality of Pima County through research and regulation . Meet the National Ambient Air Quality Standards (NAAQS) for air pollutants . Meet or exceed the required air monitoring data recovery rate of 75% Program Performance Measures Air monitoring sites operational Average air monitoring data recovery rate Stationary source inspections Stationary source permits issued with revisions Activity permits issued NAAQS air pollutant standards met FY2008/2009 Actual FY2009/2010 Estimated 31 94% 144 20 541 yes 31 95% 100 12 400 yes FY2010/2011 Planned 31 95% 120 15 390 yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,852,363 359,408 81,716 1,737,410 676,555 4,500 1,593,402 466,153 57,800 2,293,487 2,418,465 2,117,355 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues LICENSES & PERMITS 1,140,638 1,175,000 1,144,000 INTERGOVERNMENTAL 50,000 50,000 0 FINES AND FORFEITS 76,720 0 0 119 10,200 10,200 1,267,477 1,235,200 1,154,200 627,863 585,000 550,000 125 0 0 Grant Revenue Sub-Total 627,988 585,000 550,000 Net Operating Transfers In/(Out) 398,861 396,605 388,141 0 201,660 0 25,014 2,293,487 2,418,465 2,117,355 23.6 19.5 16.8 MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (839) 14-28 Pima County FY2010/2011 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 COMMUNICATION AND OUTREACH Function Assist in the implementation of federal, state, and local air quality, water quality, and waste management and disposal regulations in Pima County. Description of Services Develop and implement public education and outreach programs to the public regarding mandated air quality, water quality, and waste reduction activities. Program Goals and Objectives - Maintain and protect the air quality of Pima County through community education events - Maintain and protect the water quality of Pima County through community education events - Reduce waste and encourage recycling through community education events Program Performance Measures Community education events instituted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 337 260 FY2008/2009 Actual FY2010/2011 Planned 200 FY2009/2010 Adopted FY2010/2011 Adopted 271,243 347,800 294,698 327,902 136,639 55,461 619,043 622,600 192,100 157,243 123,500 0 1,200 0 0 Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 158,443 123,500 0 460,127 499,000 192,000 1,415 100 100 461,542 499,100 192,100 0 0 0 0 0 0 0 619,043 622,600 192,100 4.4 4.4 3.4 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (942) 14-29 Pima County FY2010/2011 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 ENFORCEMENT Function Enforce federal, state, and local air quality, water quality, and solid waste enforcement regulations within Pima County. Description of Services Develop and conduct enforcement activities for air quality, water quality, and solid waste. Perform enforcement activities including tracking all violations; recommending, developing, and executing settlement agreements and consent orders; and developing requests for County Attorney action. Conduct investigations, surveillance, and enforcement activities regarding illegal dumping of solid waste within Pima County. Conduct illegal dumping remediation projects on public land when responsible party cannot be identified. Program Goals and Objectives - Investigate instances of illegal dumping in Pima County - Initiate clean up and remediation on public lands affected by illegal dumping Program Performance Measures Illegal dumping sites investigated Illegal waste removed from public lands (tons) Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2008/2009 Actual FY2009/2010 Estimated 587 72 650 85 FY2008/2009 Actual 115,395 (107,303) FY2010/2011 Planned 600 90 FY2009/2010 Adopted 182,283 (175,283) FY2010/2011 Adopted (1) 7,001 8,092 7,000 7,000 342 0 0 7,749 7,000 7,000 8,091 7,000 7,000 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 1 0 0 0 0 8,092 7,000 7,000 5.0 4.0 4.0 Total Program Expenditures Program Funding by Source Revenues FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 14-30 Pima County FY2010/2011 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 WATER AND WASTE Function Implement federal, state, and local regulations regarding water, wastewater, onsite disposal systems, and solid waste within Pima County. Implement storm water management programs and conduct storm water sampling pursuant to Pima County's Municipal Separate Storm Sewer System (NPDES) permit. Description of Services Issue approvals for the construction or modification of water, wastewater, and onsite disposal systems and conduct compliance activities. Conduct compliance activities for solid and liquid waste haulers. Implement storm water management, monitoring, and education activities as required by Pima County's federal storm water permit. Conduct private well testing in the Environmental Protection Agency superfund area. Program Goals and Objectives - Ensure the proper construction and operation of water, wastewater, and onsite disposal systems - Comply with Arizona Department of Environmental Quality permit requirements for the Municipal Separate Storm Sewer System permit - Educate and inform small privately owned water companies of water programs and water quality issues Program Performance Measures Septic site suitability and final inspections performed Water and wastewater plans reviewed Plans reviewed within licensing timeframe Required number of samples obtained for storm water events Private wells in superfund area tested to meet funding conditions Waste Hauler Permits issued Resource Conservation and Recovery Act inspections Sanitary surveys conducted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 378 365 100% yes 400 320 100% yes 320 300 100% yes 7 7 7 52 8 26 46 6 20 62 5 45 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 693,087 68,114 618,031 87,867 583,044 214,879 761,201 705,898 797,923 LICENSES & PERMITS 648,374 595,900 777,425 FINES AND FORFEITS 293 0 0 MISCELLANEOUS 730 100 100 Total Program Expenditures Program Funding by Source Revenues Operating Revenue Sub-Total 649,397 596,000 777,525 INTERGOVERNMENTAL 6,819 18,898 18,898 Grant Revenue Sub-Total 6,819 18,898 18,898 0 0 0 0 104,985 0 91,000 0 1,500 761,201 705,898 797,923 9.0 6.0 6.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-31 This page intentionally left blank. 14-32 Pima County FY 2010/2011 Adopted Budget Facilities Management Expenditures: 19,015,277 Function Statement: Provide for well planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Perform new and remodel construction. Operate and manage Pima County’s eight selfsupporting, revenue generating parking garage/lot facilities, in order to offer safe, secure parking for employees and the public. Mandates: Occupational Safety and Health Administration (OSHA) Standard 1910.1001: Toxic and Hazardous Substances; Standard 1926.1101: Toxic and Hazardous Substances; United States Code, Title 40, Part 763: Asbestos FTEs Revenues: 168.0 Expenditures by Program Parking Garages 9.30% Administration 8.67% Design & Construction 3.64% Asset Mgmt. & Planning 1.75% Business Services 0.75% Building Services 75.89% Sources of All Funding Operating Transfers 8.51% Department Revenue 31.75% General Fund Support 59.74% 14-33 6,162,515 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: FACILITIES MANAGEMENT Expenditures by Program ADMINISTRATION ASSET MGT & PLANNING SERVICES BUILDING SERVICES BUSINESS SERVICES DESIGN & CONSTRUCTION SERVICES FY2008/2009 Actual FY2009/2010 Adopted 1,441,881 FY2010/2011 Adopted 1,546,100 1,649,546 412,690 352,914 331,892 12,553,860 17,407,631 14,430,820 267,800 337,545 143,482 800,618 526,016 691,656 PARKING GARAGES 1,704,291 1,955,774 1,767,881 Total Expenditures 17,181,140 22,125,980 19,015,277 145,564 53,846 41,772 Funding by Source Revenues ADMINISTRATION ASSET MGT & PLANNING SERVICES 26 0 0 5,878,906 6,326,617 3,961,079 381 0 0 1,720,658 1,872,716 2,159,664 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 7,745,535 (4,115,095) 0 2,488,666 11,062,034 8,253,179 1,508,723 0 83,058 12,281,020 6,162,515 1,651,834 0 (391,783) 11,592,711 Total Program Funding 17,181,140 22,125,980 19,015,277 12.0 16.0 15.0 9.0 5.0 5.0 119.0 118.0 118.0 7.0 7.0 3.0 BUILDING SERVICES DESIGN & CONSTRUCTION SERVICES PARKING GARAGES Staffing (FTEs) by Program ADMINISTRATION ASSET MGT & PLANNING SERVICES BUILDING SERVICES BUSINESS SERVICES DESIGN & CONSTRUCTION SERVICES 26.0 24.0 24.0 PARKING GARAGES 3.0 3.0 3.0 Total Staffing (FTEs) 176.0 173.0 168.0 Notes: Effective July 1, 2009 the Public Works Building special revenue fund was combined with the Facilities Renewal special revenue fund. Fiscal year 2008/09 actual expenditures, revenues, and operating transfers include amounts for the Public Works Building special revenue fund. Beginning in fiscal year 2009/10 rental revenue from County departments in County facilities is recorded in the Facilities Renewal Fund. An operating transfer for these facilities' operating and maintenance costs is made to Facilities Management. The amount of the operating transfer for fiscal year 2010/11 is $1,651,834. Rental income of $2,412,268 budgeted directly by Facilities Management is from non-County tenants. 14-34 Pima County FY2010/2011 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: ADMINISTRATION 1000 Function Provide personnel and clerical support services for Facilities Management. Provide an energy management program. Manage support services which include janitorial, landscape, and pest control services for most County departments. Description of Services Provide personnel support to include new hire orientation, benefits, maintenance of employee files, and preparation of Personnel Action Forms (PAFs). Manage building and support services from outside vendors exclusive of building design and maintenance. Provide clerical support for the department. Program Goals and Objectives - Provide administrative support to all Facilities Management divisions . Complete all PAFs by deadline . Update employee records within 3 days of change . Provide new hire orientations on employee's first day of work - Develop comprehensive energy management program and implement cost saving measures . Manage energy related contracts with outside vendors . Educate Pima County departments about energy cost saving programs Program Performance Measures PAFs completed by deadline Employee records updated within 3 days of change New hire orientation provided on first work day Energy management program developed Educational materials developed for meetings with Pima County departments Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 99% 99% 100% 90% yes 100% 100% 100% 100% yes FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 100% 100% 100% 100% yes FY2010/2011 Adopted 707,849 732,503 1,529 911,490 634,610 0 900,927 728,619 20,000 1,441,881 1,546,100 1,649,546 145,564 53,846 41,772 145,564 53,846 41,772 0 0 0 1,296,317 0 0 0 1,492,254 0 0 0 1,607,774 1,441,881 1,546,100 1,649,546 12.0 16.0 15.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-35 Pima County FY2010/2011 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: ASSET MGT & PLANNING SERVICES 1000 Function Provide project planning and analysis for proposed building construction requests from various user groups; document and track construction process. Description of Services Optimize use of existing County buildings and accurately forecast and plan for future space needs by maintaining present building inventory and projecting future facility needs. Analyze new capital facilities and capital equipment replacement projects. Assess scope of development to accurately estimate costs, schedule, and impact of each project. Gather information and formulate County departmental needs assessment. Prepare new legal instruments for County departments in order to sell or lease real property, including lease renewals and required tenant improvements. Conduct due diligence inspections and prepare legal documents for County departments to purchase or occupy existing real property. Prepare legal instruments needed for the public to use County facilities for special events or activities. Program Goals and Objectives - Provide comprehensive information of current County buildings and provide planning for future space needs . Prepare final reports of project analyses to meet departmental requirements . Complete the annual inventory of space occupancy within first quarter of each fiscal year . Respond to County departments' requests for space programming and planning services within two weeks of evaluation . Complete initial inventory and assessment of capital needs to meet departmental budget development deadlines and the County's Capital Improvement Program (CIP) requirements - Provide information and negotiation services regarding leases . Renew leases as provided in lease agreements prior to expiration dates . Negotiate new leases and prepare legal instruments to meet the operational needs of County departments . Prepare legal instruments needed for the public use of County facilities for special events Program Performance Measures Project analyses completed within deadlines Space inventory completed by fiscal year 1st quarter Legal instruments prepared by established deadlines Leases renewed prior to expiration dates Leases negotiated by deadlines set by management Space planning evaluations completed within two weeks of requests Capital needs assessment completed within deadlines Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 85% n/a 95% 90% 85% 100% 100% 90% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% yes yes yes FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 397,307 15,383 0 327,742 23,872 1,300 310,068 19,324 2,500 412,690 352,914 331,892 26 0 0 26 0 0 0 0 0 412,664 0 0 0 352,914 0 0 0 331,892 412,690 352,914 331,892 9.0 5.0 5.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-36 Pima County FY2010/2011 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: BUILDING SERVICES 1000 Function Provide for Pima County buildings and facilities the required preventive maintenance, repairs, upgrades, replacements, and remodeling according to recommended schedules and service requests for equipment, machinery, and facilities. Description of Services Provide preventive maintenance services in accordance with manufacturers' recommendations in order to prolong the life of equipment, maintain warranties, and save money on premature replacement costs. Complete repairs, upgrades, replacements, and remodels in a cost effective and timely manner. Respond in a timely manner to service requests received from Pima County departments and tenants for facility maintenance and repairs. Program Goals and Objectives - Procure and maintain County equipment . Initiate the procurement process within 48 hours of request . Install requested materials and parts within 48 hours - Provide repair and maintenance services in a timely manner . Maintain the current level of personnel doing preventive maintenance (PM) . Respond to service requests within 48 hours of receipt . Reduce the number of second requests for service Financial Highlights and Significant Issues The Facilities Management Building Services program has been awarded a three year grant totaling $3,981,900 in new federal stimulus grant funds as part of the American Recovery and Reinvestment Act of 2009. The amount budgeted for fiscal year 2010/11 is $1,576,696. Program Performance Measures Procurement initiated within 48 hours of request Parts/materials installed within 48 hours of request Service requests responded to within 48 hours Number of second service requests reduced Personnel originally scheduled for PM work continuing to do PM FY2008/2009 Actual FY2009/2010 Estimated 95% 97% 96% yes 90% 98% 100% 98% yes 90% FY2010/2011 Planned 100% 100% 100% yes 90% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,926,636 7,592,144 35,080 5,199,744 12,205,867 2,020 5,000,890 9,423,255 6,675 12,553,860 17,407,631 14,430,820 4,377,742 2,344,717 2,384,383 4,377,742 2,344,717 2,384,383 Total Program Expenditures FY2010/2011 Adopted Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 47,467 0 0 1,453,697 0 0 1,501,164 0 0 INTERGOVERNMENTAL 0 3,981,900 1,576,696 Grant Revenue Sub-Total 0 3,981,900 1,576,696 (4,115,095) 0 2,505,033 8,285,016 1,508,723 0 0 9,572,291 1,651,834 0 0 8,817,907 12,553,860 17,407,631 14,430,820 119.0 118.0 118.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-37 Pima County FY2010/2011 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: BUSINESS SERVICES 1000 Function Provide services relating to direct demands, purchase orders, invoices, and labor distributions. Safeguard the department’s fixed assets. Respond to Facilities Management and Finance Department requests for project specific payment and invoicing information. Description of Services Provide department and project specific accounts payable, purchase orders, and invoices. Prepare deposit permits and process labor distributions. Safeguard the department’s fixed assets. Respond to management’s requests for project specific invoicing and payment status. Program Goals and Objectives - Provide payroll, procurement, and other record keeping support for Facilities Management divisions . Complete labor distribution by required date . Process invoices within 2 days of receipt . Keep department asset inventory current . Complete payroll by Finance department's deadline Program Performance Measures Labor distributions completed by deadline Invoices processed within 2 days of receipt Department asset inventory kept current Payroll submitted by deadline Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 98% 98% 100% 100% 98% 100% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 100% 100% 100% 100% FY2010/2011 Adopted 263,890 3,910 0 326,896 9,149 1,500 132,627 6,855 4,000 267,800 337,545 143,482 0 0 0 267,800 0 0 0 337,545 0 0 0 143,482 267,800 337,545 143,482 7.0 7.0 3.0 14-38 Pima County FY2010/2011 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: DESIGN & CONSTRUCTION SERVICES 1000 Function Provide building design project coordination for outsourced services and in-house staff services including architecture, interior design, and construction management for both new construction and remodel projects. Description of Services Provide interior design services utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide building design services, including architectural, interior, mechanical, electrical, plumbing, structural, and civil disciplines, by utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide construction contract management services and construction review services for architectural projects of all types. Projects include capital, non-capital, and CIP projects. Program Goals and Objectives - Provide a wide array of design and construction services utilizing both in-house and outside consultants . Schedule interviews with clients within seven days of receipt of project request . Evaluate Solicitation of Qualification (SOQ) submissions within seven days of receipt to identify outside consultants and licensed contractors certified to provide services . Service multiple interior design projects for bidding and installation of interior design goods and services . Service multiple building design projects and produce contract documents for bidding and construction . Coordinate relocation and moving services associated with interior design goods and services . Stay within approved project budgets . Stay within 110% of approved project completion schedules Program Performance Measures Client interviews scheduled within seven days of receipt of request SOQ submittals evaluated within seven days of receipt Percent of interior design projects provided within agreed upon completion schedule Percent of building design projects/contract documents provided within agreed schedule Percent of moving projects provided within agreed schedule Percent of projects completed within approved budget Percent of projects completed within 110% of agreed completion schedule Program Expenditures by Object FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 94% 95% 100% 97% 98% 100% 94% 98% 100% 95% 98% 100% 98% 100% 100% 96% 97% 99% 100% 100% 100% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 694,865 105,753 0 434,882 87,134 4,000 597,179 75,601 18,876 Total Program Expenditures 800,618 526,016 691,656 381 0 0 381 0 0 0 0 0 800,237 0 0 0 526,016 0 0 0 691,656 800,618 526,016 691,656 26.0 24.0 24.0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-39 Pima County FY2010/2011 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: PARKING GARAGES 1000 Function Operate and provide parking services and preventive maintenance for parking facilities managed by Pima County. Description of Services Provide motor vehicle parking services in eight County facilities in compliance with Administrative Procedure 51-2. Produce revenue for Pima County. Provide timely, accurate information in order to process billings. Adhere to financial accounting and tracking standards. Program Goals and Objectives - Manage and maintain parking facilities and associated records . Update parking facilities replacement schedule . Maintain comprehensive parking location records . Reconcile daily cash revenues and deposit with Treasurer's office Program Performance Measures Replacement schedule updated Comprehensive parking records kept Daily cash reconciled and deposited with Treasurer's office FY2008/2009 Actual FY2009/2010 Estimated 85% n/a 100% 100% n/a 100% FY2010/2011 Planned 100% yes 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 279,659 1,424,631 1 305,896 1,649,878 0 356,054 1,411,827 0 1,704,291 1,955,774 1,767,881 195,180 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 44,221 50,000 40,824 1,676,437 1,822,716 1,923,660 1,720,658 1,872,716 2,159,664 0 0 (16,367) 0 0 0 83,058 0 0 0 (391,783) 0 1,704,291 1,955,774 1,767,881 3.0 3.0 3.0 14-40 Pima County FY 2010/2011 Adopted Budget Fleet Services Expenditures: 15,747,201 FTEs Revenues: 13,767,462 54.0 Function Statement: Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Mandates: None Expenditures by Program Fleet Management Administration 34.17% Support Services 32.47% Maintenance & Operations 21.37% Fleet Parts Supply 11.99% Sources of All Funding Fund Balance Decrease 12.83% Department Revenue 87.17% 14-41 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: FLEET SERVICES Expenditures by Program FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted FLEET MANAGEMENT ADMINISTRATION 4,971,643 5,265,390 FLEET PARTS SUPPLY 1,755,278 2,023,002 1,888,852 MAINTENANCE & OPERATIONS 3,344,202 3,928,904 3,365,266 SUPPORT SERVICES 5,126,639 5,667,897 5,112,742 18,486 10,800 0 15,216,248 16,895,993 15,747,201 19,667,080 15,010,032 11,048,962 1,734 500 500 VEHICLE ACQUISITION & DISPOSITION Total Expenditures 5,380,341 Funding by Source Revenues FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS 1,747,005 1,841,600 1,593,000 SUPPORT SERVICES 1,418,979 1,345,000 1,125,000 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 22,834,798 (114,422) 0 (7,504,128) 18,197,132 (137,306) 0 (1,163,833) 13,767,462 (45,769) 0 2,025,508 Total Program Funding 15,216,248 16,895,993 15,747,201 13.7 14.7 10.0 4.0 4.0 4.0 Staffing (FTEs) by Program FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS 42.5 42.0 38.0 SUPPORT SERVICES 2.0 2.0 2.0 Total Staffing (FTEs) 62.2 62.7 54.0 14-42 Pima County FY2010/2011 Adopted Budget Program Summary Department: FLEET SERVICES Program: FLEET MANAGEMENT ADMINISTRATION 6001 Function Provide management and direction to all Fleet Services divisions to ensure appropriate stewardship of Pima County's fleet of vehicles and equipment. Description of Services Provide oversight and direction to all divisions. Responsible for budget preparation, mileage rate preparation, contract and IGA execution, procurement requests, accounts payable, accounts receivable, Arizona Motor Vehicle Division license and title requests, Arizona Department of Environmental Quality emissions permits, payroll, and financial forecasts. Program Goals and Objectives - Provide administrative and financial support, management, and direction to all divisions to ensure cost effective maintenance and repair of all County vehicles and equipment . Develop a fleet rate structure that captures actual cost per mile . Maximize revenue per mile traveled by rightsizing fleet . Reduce staff time spent researching and collecting data for invoice generation by implementing a fully integrated fleet management system Program Performance Measures Actual fleet cost per mile Rightsizing of departmental fleet completed Staff time saved in research and data collection FY2008/2009 Actual FY2009/2010 Estimated $0.72 40% 30% $0.65 50% 75% FY2010/2011 Planned $0.71 65% 75% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 739,838 4,215,746 16,059 1,002,631 4,256,759 6,000 913,292 4,458,549 8,500 4,971,643 5,265,390 5,380,341 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues CHARGES FOR SERVICES 18,844,394 14,750,336 10,564,462 INTEREST 183,542 52,776 250,000 MISCELLANEOUS 639,144 186,920 184,500 MEMO REVENUE 0 20,000 50,000 19,667,080 15,010,032 11,048,962 (114,422) 0 (14,581,015) (137,306) 0 (9,607,336) (45,769) 0 (5,622,852) 4,971,643 5,265,390 5,380,341 13.7 14.7 10.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-43 Pima County FY2010/2011 Adopted Budget Program Summary Department: FLEET SERVICES Program: FLEET PARTS SUPPLY 6001 Function Purchase parts and accessories needed for preventive or unscheduled maintenance of County vehicles and equipment. Description of Services Purchase and supply parts and accessories required to maintain and repair all County motor vehicles and equipment. Program Goals and Objectives - Remove obsolete parts from inventory in favor of more current inventory . Ensure that parts turnover occurs at least four times per year Program Performance Measures Parts inventory turnover per year FY2008/2009 Actual FY2009/2010 Estimated 4 4 FY2010/2011 Planned 4 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 162,512 1,591,686 1,080 176,302 1,846,700 0 174,327 1,714,525 0 1,755,278 2,023,002 1,888,852 1,734 500 500 1,734 500 500 0 0 1,753,544 0 0 2,022,502 0 0 1,888,352 1,755,278 2,023,002 1,888,852 4.0 4.0 4.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-44 Pima County FY2010/2011 Adopted Budget Program Summary Department: FLEET SERVICES Program: MAINTENANCE & OPERATIONS 6001 Function Provide routine and preventive maintenance and repairs to Pima County's fleet of on and off road licensed vehicles, including cars and light, medium, and heavy trucks. Description of Services Perform routine and unscheduled repairs as needed on cars, light trucks, medium trucks, heavy trucks, and specialized equipment. Provide all resources necessary to accomplish repairs including parts, labor, and outside services. Program Goals and Objectives - Perform scheduled preventive maintenance services on all County vehicles and equipment in an effort to reduce unscheduled repairs - Maximize utilization of fleet mechanic time at a target utilization rate of 75% - Achieve 100% preventive maintenance compliance rate - Achieve the industry standard vehicle-to-mechanic ratio within 3 years . Maintain the number of vehicles assigned per mechanic at 60 in fiscal year 2010/2011 Program Performance Measures Preventive maintenance compliance rate Fleet vehicles assigned per mechanic Mechanic utilization rate Scheduled repairs and maintenance performed timely and cost effectively FY2008/2009 Actual FY2009/2010 Estimated 98% 61 70% yes 100% 60 75% yes FY2010/2011 Planned 100% 60 75% yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,856,244 1,468,411 19,547 2,174,129 1,754,775 0 2,023,894 1,337,872 3,500 3,344,202 3,928,904 3,365,266 1,744,856 1,841,000 1,590,000 2,149 600 3,000 Operating Revenue Sub-Total 1,747,005 1,841,600 1,593,000 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 1,597,197 0 0 2,087,304 0 0 1,772,266 3,344,202 3,928,904 3,365,266 42.5 42.0 38.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 14-45 Pima County FY2010/2011 Adopted Budget Program Summary Department: FLEET SERVICES Program: SUPPORT SERVICES 6001 Function Provide fuel and maintain a fuel supply infrastructure for the operation of County owned and external customer owned vehicles and equipment. Also manage the County vehicle motor pool. Description of Services Provide and manage the inventory of fuel for County vehicles at various locations throughout the County. Provide a rental motor pool for County staff to utilize to conduct County business. Program Goals and Objectives - Ensure that a sufficient supply of fuel is available for County vehicles and equipment at all fueling facilities . Procure fuel in the most cost effective method and in compliance with State of Arizona Procurement statutes . Store and dispense fuel in a safe and environmentally correct manner and maintain appropriate records - Provide a centralized motor pool to increase vehicle utilization and limit fleet size . Ensure 95% or greater availability of motor pool vehicles for County staff usage - Provide internal customers with a wide range of motor pool vehicles . Increase number of alternative fuel vehicles in fiscal year 2010/2011 Program Performance Measures Motor pool vehicle requests fulfilled Above ground storage tanks installed Number of alternative fuel vehicles in fleet Fuel obtained in cost effective/compliant manner FY2008/2009 Actual FY2009/2010 Estimated 100% 2 263 yes 100% 2 263 yes FY2010/2011 Planned 100% 2 343 yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 90,597 5,036,042 0 106,378 5,561,519 0 109,742 4,997,000 6,000 5,126,639 5,667,897 5,112,742 1,091,468 1,045,000 975,000 276,459 300,000 150,000 51,052 0 0 Operating Revenue Sub-Total 1,418,979 1,345,000 1,125,000 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 3,707,660 0 0 4,322,897 0 0 3,987,742 5,126,639 5,667,897 5,112,742 2.0 2.0 2.0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 14-46 Pima County FY2010/2011 Adopted Budget Program Summary Department: FLEET SERVICES Program: VEHICLE ACQUISITION & DISPOSITION 6001 Function Purchase and dispose of all County vehicles and equipment. Description of Services Purchase all vehicles and equipment required by County departments. At the end of a vehicle's useful life sell through internet auction. Program Goals and Objectives - Replace County obsolete/unreliable vehicles and equipment with safe, reliable, and cost efficient vehicles . Average no more than 180 days from time vehicle order placed until the equipment is received . Excluding law enforcement vehicles, vehicles placed in service within 30 days of receipt of vehicle - Dispose of obsolete surplus vehicles and equipment in a timely and cost effective manner . Average no more than 45 days from date vehicle is removed from service to internet auction posting Financial Highlights and Significant Issues This program budgets for the acquisition and disposition of County vehicles and equipment which for fiscal year 2010/11 is $5,639,510. All items budgeted are assets greater than $5,000 and due to accounting rules are not shown as expenditures on this page. Program Performance Measures Vehicles received within 180 days from order date Vehicles placed in service within 30 days Vehicles meeting auction posting deadline Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% 100% 100% 100% FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 100% 100% 100% FY2010/2011 Adopted 18,486 10,800 0 18,486 10,800 0 0 0 18,486 0 0 10,800 0 0 0 18,486 10,800 0 0.0 0.0 0.0 14-47 This page intentionally left blank. 14-48 Pima County FY 2010/2011 Adopted Budget Graphic Services Expenditures: 1,426,821 Function Statement: Provide graphic design, printing, and production services to all Pima County departments, County Administration, and the Board of Supervisors. Many of these products are often utilized by other governmental agencies, consultants, and the public. Mandates: None FTEs Revenues: 15.6 Expenditures by Program Graphic Services Design 32.30% Graphic Services Production 67.70% Sources of All Funding General Fund Support 23.31% Department Revenue 76.69% 14-49 1,102,700 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: GRAPHIC SERVICES Expenditures by Program GRAPHIC SERVICES DESIGN FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 617,729 629,719 460,849 GRAPHIC SERVICES PRODUCTION 1,164,239 942,783 965,972 Total Expenditures 1,781,968 1,572,502 1,426,821 229,031 189,500 125,700 GRAPHIC SERVICES PRODUCTION 1,118,687 954,000 977,000 Total Revenues Net Operating Transfers In/(Out) 1,347,718 0 1,143,500 0 1,102,700 0 Funding by Source Revenues GRAPHIC SERVICES DESIGN Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 45,552 388,698 0 (11,217) 440,219 1,781,968 1,572,502 Staffing (FTEs) by Program GRAPHIC SERVICES DESIGN 0 (11,028) 335,149 1,426,821 7.8 6.0 5.5 GRAPHIC SERVICES PRODUCTION 13.8 9.6 10.1 Total Staffing (FTEs) 21.6 15.6 15.6 14-50 Pima County FY2010/2011 Adopted Budget Program Summary Department: GRAPHIC SERVICES Program: 1000 GRAPHIC SERVICES DESIGN Function Provide graphic design to all Pima County departments, County Administration, and the Board of Supervisors. Other governmental agencies, consultants, and the public often utilize many of these products. Description of Services Provide graphic design, computer graphics, desktop publishing, technical illustration, cartography, displays, and Web site design and development services. Utilize traditional and digital art media and illustration techniques, and manage all stages of publication production including layout, design, typography, editing, proofing, pre-press and printing processes, and costs. Other services include digital imaging, signage design, and the production of large exhibits. Program Goals and Objectives - Increase revenues and decrease expenses to minimize General Fund impact . Increase graphic designer billable hours . Reduce paper usage . Create a quality control process through Process Mapping exercises - Enhance lines of communication between work force and management . Hold monthly departmental meetings to share information . Continue with Process Mapping to establish workflow procedures - Increase customer service satisfaction . Track and reduce the number of customer complaints . Implement a job tracking system to provide immediate status reports Program Performance Measures Graphic designer time billed Number of customer complaints Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 40% 6 35% 4 FY2008/2009 Actual FY2010/2011 Planned 40% 3 FY2009/2010 Adopted FY2010/2011 Adopted 423,868 193,861 420,816 208,903 383,625 77,224 617,729 629,719 460,849 226,484 188,500 125,000 2,547 1,000 700 229,031 189,500 125,700 0 0 0 0 0 388,698 0 0 440,219 0 0 335,149 617,729 629,719 460,849 7.8 6.0 5.5 Revenues CHARGES FOR SERVICES MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-51 Pima County FY2010/2011 Adopted Budget Program Summary Department: GRAPHIC SERVICES Program: 1000 GRAPHIC SERVICES PRODUCTION Function Provide high-speed digital black & white and color printing/copying, including file manipulation; offset printing; finishing and bindery services. Provide color and black & white large-format scanning and printing, and provide bindery services. The public, other governmental agencies, and consultants often utilize these products. Description of Services Provide high-speed digital black & white and color printing/copying, including file manipulation, and offset press printing. Provide finishing and bindery services including collating, folding, and comb, velo, coil, tape, and steel edge binding, and drilling, punching, and numbering services. Provide forms design, high-speed digital color and black & white scanning, file manipulation, large format scan/copy/print, and drymounting onto foam core. Provide pick-up and delivery service to all downtown County departments. Program Goals and Objectives - Increase revenues . Process more jobs in same time by improving both communication and internal processes by continuing Process Mapping exercises . Secure Intergovernmental Agreements (I.G.A.s) with other governmental entities to provide services - Enhance lines of communication between employees and management . Hold departmental meetings and continue Process Mapping exercises - Increase customer service satisfaction . Ensure press jobs are ready within 10 days . Track and reduce the number of customer complaints . Continue to add value added services . Increase quality control through Process Mapping Program Performance Measures Quality Control - Number of jobs reworked in-house Press jobs ready in 10 days Number of customer complaints I.G.A.s with outside governments Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 7 90% 7 0 3 95% 5 1 FY2008/2009 Actual FY2010/2011 Planned 0 95% 4 2 FY2009/2010 Adopted FY2010/2011 Adopted 635,662 528,577 513,478 429,305 532,276 433,696 1,164,239 942,783 965,972 970,000 Revenues CHARGES FOR SERVICES 1,111,212 948,000 INTEREST 1,581 1,000 2,000 MISCELLANEOUS 5,894 5,000 5,000 1,118,687 954,000 977,000 0 0 0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 45,552 0 0 (11,217) 0 0 (11,028) 0 1,164,239 942,783 965,972 13.8 9.6 10.1 14-52 Pima County FY 2010/2011 Adopted Budget Natural Resources, Parks & Recreation Expenditures: 14,760,890 Function Statement: Manage Pima County natural resources, urban parks, and recreational programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities while supporting Pima County's sustainability programs. Mandates: None FTEs Revenues: 236.2 Expenditures by Program Departmental Services 4.68% Development 1.04% GIS & Multimedia Services 2.18% Recreation 24.32% Natural Resource Parks 18.08% Planning 0.95% Operations 48.75% Sources of All Funding Fund Balance Decrease 0.75% Department Revenue 8.93% General Fund Support 90.32% 14-53 1,318,400 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: NATURAL RESOURCES, PARKS & RECREATION Expenditures by Program DEPARTMENTAL SERVICES FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 1,385,379 1,206,569 DEVELOPMENT 247,032 337,440 152,834 GIS & MULTIMEDIA SERVICES 156,513 242,929 321,513 NATURAL RESOURCE PARKS 3,639,894 2,814,477 2,668,340 OPERATIONS 7,848,488 7,281,497 7,197,825 66,036 144,674 139,686 3,840,008 3,641,645 3,589,730 17,183,350 15,669,231 14,760,890 PLANNING RECREATION Total Expenditures 690,962 Funding by Source Revenues DEPARTMENTAL SERVICES 81,827 60,000 60,000 186,803 75,000 0 GIS & MULTIMEDIA SERVICES 24 0 0 NATURAL RESOURCE PARKS 1,631,510 560,000 470,500 278,601 331,600 465,300 1,507 0 0 468,389 322,600 322,600 DEVELOPMENT OPERATIONS PLANNING RECREATION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 2,648,661 0 0 (48,959) 14,583,648 1,349,200 0 0 245,000 14,075,031 1,318,400 0 0 110,688 13,331,802 Total Program Funding 17,183,350 15,669,231 14,760,890 Staffing (FTEs) by Program DEPARTMENTAL SERVICES 19.0 16.6 7.0 DEVELOPMENT 9.0 4.0 4.3 GIS & MULTIMEDIA SERVICES 1.0 3.5 4.5 NATURAL RESOURCE PARKS 46.2 35.0 32.5 119.9 108.7 106.6 OPERATIONS PLANNING RECREATION Total Staffing (FTEs) 14-54 2.0 2.0 2.0 95.9 81.5 79.3 293.0 251.3 236.2 Pima County FY2010/2011 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: DEPARTMENTAL SERVICES 1000 Function Provide management, leadership, and strategic and master planning for Pima County's large system of parks and natural resources. Description of Services Oversee operations of the following areas: Director’s Office, Human Resources Representative, and Supply Ordering and Distribution. Work with other departments in planning urban parks, natural resource parks, and recreation programs. Act as department representative at interdepartmental and intergovernmental meetings. Lead the department in the implementation of its portion of the Sonoran Desert Conservation Plan. Lead the department in the implementation of Pima County's Sustainability Plan. Assist training of new employees to ensure their compliance with the policies and procedures of the above systems. Oversee efforts to update and improve technology related assets. Provide centralized supply ordering and distribution in support of every division within the Natural Resources, Parks and Recreation (NRPR) Department. Program Goals and Objectives - Operate the department in an efficient and cost effective manner . Operate the department within the approved fiscal year budget . Provide consistent systems training, coaching, and personnel skills enhancement throughout the year . Ensure payroll processed within time constraints set by Pima County Finance Department with 3 or fewer errors . Enroll new employees for benefits and process benefit changes on current employees within the time frames required . Increase amount of office supply purchases that are green products Program Performance Measures Expenditures within authorized budget amount Ratio of training completed to training required New employees enrolled for benefits prior to 30-day mandated deadline Payroll processed within approved time frame and with 3 or fewer errors Office supply purchases that are green products FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated yes 80% 100% yes 100% 100% yes 100% 100% yes yes yes 45% 50% 85% Program Expenditures by Object FY2008/2009 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,122,400 257,498 5,481 929,165 271,404 6,000 561,490 123,472 6,000 1,385,379 1,206,569 690,962 0 0 19,909 0 0 19,866 0 0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted FY2010/2011 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (43) 959 0 0 61,002 60,000 60,000 61,961 60,000 60,000 2,841 0 328 1,300,383 0 0 (5,000) 1,151,569 0 0 (5,000) 635,962 1,385,379 1,206,569 690,962 19.0 16.6 7.0 14-55 Pima County FY2010/2011 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: DEVELOPMENT 1000 Function Manage and implement various planning, design, and construction projects which include Capital Improvement Programs (CIP)/Bond, grant, and other funded capital projects. Description of Services Plan, design, and develop trails, open space, and other properties to be used as parks. Administer and manage the CIP and various other funded capital projects. Oversee professional consultant and construction contracts. Develop related intergovernmental agreements and grants. Coordinate with other jurisdictions, agencies, and County departments. Program Goals and Objectives - Meet all CIP program requirements - Comply with all regulatory agency standards - Identify and meet all federal and state project standards Program Performance Measures CIP standards met Regulatory agency standards met Federal and state program standards met Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% 100% 100% 100% FY2008/2009 Actual FY2010/2011 Planned 100% 100% 100% FY2009/2010 Adopted FY2010/2011 Adopted 154,972 (13,457) 105,517 61,252 276,188 0 112,605 40,229 0 247,032 337,440 152,834 9 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 9 0 0 173,984 75,000 0 12,810 0 0 186,794 75,000 0 0 0 225,000 37,440 0 0 115,688 37,146 247,032 337,440 152,834 9.0 4.0 4.3 (5,000) 0 14,791 50,438 14-56 Pima County FY2010/2011 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: GIS & MULTIMEDIA SERVICES 1000 Function Provide geographic information and multimedia services to all Pima County Natural Resources, Parks and Recreation (NRPR) divisions. Create and manage NRPR's technical infrastructure and coordinate special IT projects. Interact with the public, County staff, and other agencies through NRPR's customer service desk. Description of Services Update and maintain the NRPR website. Generate Geographic Information Systems (GIS) mapping products and provide spatial analyses. Develop educational materials, multimedia presentations, and interpretive exhibits for NRPR properties and facilities. Provide computer hardware, software, internet access, and website maintenance as the liaison with the Information Technology Department. Program Goals and Objectives - Increase public awareness of NRPR facilities, services, and programs . Capture comprehensive spatial data for all NRPR properties and integrate this information into the County-wide GIS system . Establish department protocol for the use of Global Positioning System (GPS) equipment and information transfer . Increase number of NRPR Web pages Program Performance Measures Web pages designed GIS products used Park identity programs created Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 49 236 5 55 250 6 FY2008/2009 Actual FY2010/2011 Planned 60 275 8 FY2009/2010 Adopted FY2010/2011 Adopted 119,889 36,624 0 156,396 60,897 25,636 299,081 20,432 2,000 156,513 242,929 321,513 24 0 0 24 0 0 0 0 0 156,489 0 0 0 242,929 0 0 0 321,513 156,513 242,929 321,513 1.0 3.5 4.5 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-57 Pima County FY2010/2011 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: NATURAL RESOURCE PARKS 1000 Function Manage, maintain, and protect natural resource and mountain parks, open space lands, and cultural/historic resource sites. Educate the public about the importance of the sites and how to appropriately use them. Description of Services Manage and protect mountain parks and natural resource parks, natural preserves, non urban trails/trailheads, open space lands, and cultural/historic resource sites through routine monitoring, maintenance, and planned management actions. Provide environmental and historical education programs for diverse audiences. Provide passive and active natural resource based recreational opportunities on NRPR lands. Develop and implement an invasive species management program. Assist with identification, due diligence background reporting, and acquisition of new open space lands under the Sonoran Desert Conservation Plan. Program Goals and Objectives - Increase the level of public participation in environmental and conservation education programs - Develop, implement, and monitor management plans for open space properties - Monitor and maintain non urban trail system and associated trail heads - Monitor and provide operations maintenance support to maintain safe and functioning natural resource parks, open space lands, and cultural/historic resource sites Program Performance Measures Environmental education program participants Miles of trails maintained Acres of park, ranch, open space, and cultural resource lands maintained Comprehensive management plans completed Properties monitored annually FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 17,450 27 172,550 20,000 25 175,000 25,000 25 200,000 4 102 3 110 4 125 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,788,159 1,802,355 49,380 1,706,247 1,108,230 0 1,731,487 936,853 0 Total Program Expenditures 3,639,894 2,814,477 2,668,340 Program Funding by Source Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total INTEREST MISCELLANEOUS MEMO REVENUE 5,217 0 0 150,920 130,000 130,000 275 0 0 71,462 40,000 30,000 227,874 170,000 160,000 5,818 0 0 300,187 300,000 275,000 1,005,639 0 0 1,311,644 300,000 275,000 INTERGOVERNMENTAL 91,992 90,000 35,500 Grant Revenue Sub-Total 91,992 90,000 35,500 2,159 0 (64,076) 2,070,301 0 0 25,000 2,229,477 0 0 0 2,197,840 3,639,894 2,814,477 2,668,340 46.2 35.0 32.5 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-58 Pima County FY2010/2011 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: OPERATIONS 1000 Function Manage, operate, and maintain Pima County's urban park system that provides vital green space and vegetative buffers to construction and development while providing opportunities for the public to be physically active. Provide groundwater recharge areas, flood plain protection, natural sound barriers, storm water protection, and carbon uptake from trees and vegetation that help keep the environment healthy. Description of Services Manage, operate, and maintain 39 parks, with 85 ball fields (62 lighted) while scheduling and coordinating with various sports organizations using the ball fields. Provide skilled maintenance support for 11 recreation/fine arts centers, various open space properties and ranches, natural resource parks and preserves, nine public swimming pools, various government and community buildings, and water works systems throughout Pima County. Maintain the grounds of the downtown government complex. Update, coordinate, and implement a comprehensive division safety program. Coordinate and schedule ball fields for sports leagues and special events. Program Goals and Objectives - Develop cyclic maintenance for asphalt paths, parking lots, and entrance roads to improve safety, reduce long term maintenance costs, and prolong life expectancy - Develop replacement programs for playground structures; bring playgrounds up to national standards and guidelines; install shade canopies over structures, and make them accessible by the disabled - Remove graffiti at parks within 72 hours at least 85% of the time Program Performance Measures Paved miles of river parks maintained Urban parks operated and maintained Ball fields operated, maintained, and scheduled Graffiti removed within 72 hours at parks Replacement program developed for playgrounds FY2008/2009 Actual FY2009/2010 Estimated 35 44 93 75% yes 36 40 85 80% yes FY2010/2011 Planned 37 39 85 85% yes Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,192,930 2,558,013 97,545 5,012,207 2,267,690 1,600 4,930,137 2,255,788 11,900 Total Program Expenditures 7,848,488 7,281,497 7,197,825 Program Funding by Source Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 7,753 0 0 226,496 291,700 281,200 44,352 39,900 184,100 278,601 331,600 465,300 0 0 0 7,569,887 0 0 0 6,949,897 0 0 0 6,732,525 7,848,488 7,281,497 7,197,825 119.9 108.7 106.6 14-59 Pima County FY2010/2011 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: OPERATIONS 1000 Supplemental Packages Approved Supplemental Package C - Pathway and Parking Lot Resurfacing Program - is associated with this program. The package requested a total of $770,000 of expenditures for supplies and services. Actual funding of this package provides $1,020,000 for supplies and services to resurface pathways and parking lots in various County parks. This package is funded in the Capital Projects Fund. Supplemental Package G - Ballfield Lighting Replacement Program - is associated with this program. The package requested a total of $1,100,000 of expenditures for capital. Actual funding of this package provides $1,775,000 for capital to replace ballfield lighting systems in various County parks. This package is funded in the Facilities Renewal Fund. Supplemental Package H - Playground Replacement Program - is associated with this program. The package requested a total of $800,000 of expenditures for capital. Actual funding of this package provides $1,175,000 for capital to replace playground equipment in various County parks. This package is funded in the Capital Projects Fund. 14-60 Pima County FY2010/2011 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: PLANNING 1000 Function Prepare and execute plans for parks, open space preserves, river parks, trails, and green spaces in both urban and rural settings. Review rezoning requests, specific plans, subdivision plats, development plans, and abandonment proposals to protect and secure trails and park space. Secure access to public lands. Identify, analyze, and assist with the acquisition of park land, open space, and trail corridors. Manage and administer the in-lieu park fees program. Plan, design and construct recreational trails consistent with the Eastern Pima County Trail System Master Plan. Description of Services Review and comment on rezonings, specific plans, subdivision plats, and development plans to secure parks, open spaces, and trails through the development process. Administer all aspects of the Eastern Pima County Trail System Master Plan. Manage recreation areas in residential subdivisions. Review and comment on state land applications, County right-of-way, and easement abandonments. Prepare master plans for parks, open space, trails, and greenways, individually and in systems. Prepare management plans for open space properties. Analyze and participate in the acquisition of park land, open space, and trail corridors. Secure access to public lands. Provide information to the public; provide technical assistance to other jurisdictions; prepare bond program requests; prepare grants and raise funds; draft ordinances, resolutions, leases, memorandums of understandings, and intergovernmental agreements. Conduct legislative analyses and develop park, open space, and trail policies. Work with other jurisdictions to implement projects that cross political boundaries. Program Goals and Objectives - Secure trail corridors, park land, and open space through the development review process - Implement and periodically update the Eastern Pima County Trail System Master Plan - Resolve access challenges to the public lands that surround Tucson - Prepare management plans for new open space properties as they are acquired - Design public facilities on newly acquired open space properties Program Performance Measures Eastern Pima County Trail System Master Plan updated Access challenges to newly acquired public lands resolved Management plans prepared for newly acquired public lands Public facilities designed on newly acquired open space properties Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% 100% 100% 100% yes yes yes yes yes yes FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 56,382 9,654 144,674 0 139,686 0 66,036 144,674 139,686 Revenues CHARGES FOR SERVICES 600 0 0 MISCELLANEOUS 907 0 0 1,507 0 0 0 0 0 64,529 0 0 0 144,674 0 0 0 139,686 66,036 144,674 139,686 2.0 2.0 2.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-61 Pima County FY2010/2011 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: RECREATION 1000 Function Operate community centers, recreation centers, swimming pools, art and leisure classes, a boxing gym, and three shooting ranges. Also operate parks and recreation elements in Ajo. Description of Services Provide special interest classes, workshops, aquatics, sporting events, skill contests, teen dances, outdoor education, shooting sports, camping, hiking, community nutrition programs, related social services, and special events. Offer room rentals, performing arts space, and cooperative management with other agencies and private nonprofit groups. Provide activities to meet the unique interests of various age groups and populations. Offer age appropriate, supervised activities in a welcoming and safe environment. Program Goals and Objectives - Offer recreation programs at community centers, swimming pools, shooting ranges, and elsewhere - Provide a safe environment at all locations and properly document activities and issues - Provide trained professional staff and volunteers - Provide safe, modern recreation facilities within existing resources - Identify and rectify facilities issues, such as safety related problems, at recreation sites - Maintain clean, secure facilities - Identify and repair, or have repaired, all mechanical maintenance issues at recreation sites within two weeks Program Performance Measures Recreation/community center participants Aquatics program participants Shooting range users Volunteer hours Notices of significant regulatory violation Staff safety training seminars held Accidents reported within 2 days Repairs completed within 2 weeks FY2008/2009 Actual FY2009/2010 Estimated 220,706 132,449 22,722 23,756 1 4 90% 90% 235,000 135,000 23,000 25,000 0 5 100% 90% FY2010/2011 Planned 250,000 140,000 23,000 25,000 0 6 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,049,367 780,088 10,553 2,826,865 814,780 0 2,774,852 814,878 0 3,840,008 3,641,645 3,589,730 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 493 0 0 463,770 322,600 322,600 4,124 0 0 468,387 322,600 322,600 2 0 0 2 0 0 0 0 (2) 3,371,621 0 0 0 3,319,045 0 0 0 3,267,130 3,840,008 3,641,645 3,589,730 95.9 81.5 79.3 INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-62 Pima County FY 2010/2011 Adopted Budget Public Works Administration Expenditures: 90,772 Function Statement: Provide administrative services and cultural resources services and direct the real property function for the departments primarily within the Public Works functional area. Mandates: None FTEs Revenues: 30.0 0 Note: Expenditure percentages for Administration, Cultural Resources, and Real Property are shown only for illustrative purposes, as all of the costs of these programs except $90,772 of Cultural Resources are transferred to other Public Works departments. Expenditures by Program Administration 30.49% Real Property 52.15% Cultural Resources 17.36% Sources of All Funding General Fund Support 2.96% Cost Transfers to Other Public Works Departments 97.04% 14-63 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: PUBLIC WORKS ADMINISTRATION Expenditures by Program FY2008/2009 Actual ADMINISTRATION CULTURAL RESOURCES REAL PROPERTY Total Expenditures FY2009/2010 Adopted FY2010/2011 Adopted 119 0 0 92,624 92,625 90,772 85 0 0 92,828 92,625 90,772 Funding by Source Revenues ADMINISTRATION 98 0 0 4 0 0 REAL PROPERTY 536 0 0 Total Revenues Net Operating Transfers In/(Out) 638 0 0 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 92,190 0 0 92,625 0 0 90,772 Total Program Funding 92,828 92,625 90,772 Staffing (FTEs) by Program ADMINISTRATION 9.5 9.0 6.0 CULTURAL RESOURCES 6.9 6.0 6.0 REAL PROPERTY 22.0 19.0 18.0 Total Staffing (FTEs) 38.4 34.0 30.0 CULTURAL RESOURCES 14-64 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: 1000 ADMINISTRATION Function Provide administrative direction and support services to departments primarily within the Public Works functional area. Description of Services Manage capital projects and provide project management services. Provide administration, management, and planning support to Real Property Services, Cultural Resources and Historic Preservation Services, Geographic Information Services, Capital Improvement Program, and eight departments within the Public Works functional area. Oversee, guide, and direct as necessary the implementation of County policies, capital projects, community relations, and other administrative services. (Note: The program’s expenditures will be allocated in full to the other departments in the Public Works functional area. Therefore, all budgeted expenditures will net to zero.) Program Goals and Objectives - Ensure quality public service by providing efficient and effective management services to the Public Works departments - Coordinate efforts of Public Works departments in support of the Public Works mission and vision - Coordinate and facilitate the collaboration between the Public Works departments . Track the number of joint projects undertaken . Complete joint projects on schedule - Manage Public Works departments to measurable progress in providing professional, progressive, fiscally responsible, and timely services to Pima County Program Performance Measures Reports obtained from each department detailing activities related to providing progressive, fiscally responsible, and timely services Joint projects undertaken Joint projects completed on schedule Budget execution monitoring for all major organizational units Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% 7 86% n/a 15 83% n/a 9 100% 8 FY2008/2009 Actual FY2010/2011 Adopted 0 0 0 0 119 0 0 98 0 0 98 0 0 0 0 0 0 0 21 0 0 0 0 0 0 Total Program Funding 119 0 0 Program Staffing (FTEs) 9.5 9.0 6.0 Total Program Expenditures Program Funding by Source 2,749 (2,630) FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 14-65 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: 1000 CULTURAL RESOURCES Function Provide management, technical, and administrative services to all County departments and the public ensuring compliance with federal, state, and County historic preservation laws and policies. Manage County historic preservation bond projects. Promote cultural resource conservation and implement historic preservation projects throughout Pima County. Description of Services Review all County Capital Improvement Program projects and private sector development proposals and plans. Manage and protect County owned cultural resources. Procure and administer grants, provide public information and heritage education, develop and implement Sonoran Desert Conservation Plan (SDCP) policies for cultural resources and ranching, develop and implement 1997 and 2004 bond program historic preservation projects, assist designation of the Santa Cruz Valley National Heritage Area. Implement mitigation measures. (Note: Except for the Program Expenditures by Object listed below, the program's expenditures will be allocated to the other departments in the Public Works functional area.) Program Goals and Objectives - Review and ensure compliance of County and private sector development projects - Define project scopes of work for cultural resources services contracts - Develop plans for Cultural Resources and Open Space preservation Program Performance Measures Compliance actions for County projects Compliance reviews for private development Preservation bond funds expended Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2008/2009 Actual FY2009/2010 Estimated FY2010/2011 Planned 125 150 $7,199,756 150 150 $1,500,000 125 100 $2,000,000 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 187,867 (95,243) 92,625 0 90,772 0 92,624 92,625 90,772 4 0 0 Operating Revenue Sub-Total 4 0 0 Net Operating Transfers In/(Out) 0 0 0 0 0 92,620 0 0 92,625 0 0 90,772 92,624 92,625 90,772 6.9 6.0 6.0 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-66 Pima County FY2010/2011 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: 1000 REAL PROPERTY Function Direct and administer the real property function for Pima County departments. Description of Services Provide appraisal, acquisition, relocation, property management, and property disposal services to Pima County departments. License the use of County rights-of-way for encroachments and utility licenses. Track the number of appraisals and acquisitions per year. (Note: It is intended that the program's expenditures will be allocated in full to the other departments in the Public Works and other functional areas. Therefore, all budgeted expenditures net to zero.) Program Goals and Objectives - Monitor all expenditures and charge expenditures to Public Works and other Pima County departments through management review and approval of all appraisals/nominal's and acquisition activities Program Performance Measures Appraisals/Nominal's reviewed Acquisition agreements reviewed Escrow closings monitored Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2008/2009 Actual FY2009/2010 Estimated 196 156 155 200 160 157 FY2008/2009 Actual 25,826 (25,741) FY2010/2011 Planned 190 130 130 FY2009/2010 Adopted FY2010/2011 Adopted 0 0 0 0 85 0 0 536 0 0 536 0 0 0 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 (451) 0 0 0 0 0 0 85 0 0 22.0 19.0 18.0 Total Program Funding Program Staffing (FTEs) 14-67 This page intentionally left blank. 14-68 Pima County FY 2010/2011 Adopted Budget Regional Flood Control District Expenditures: 12,227,360 FTEs Revenues: 22,471,443 70.3 Function Statement: Protect public health, safety, and welfare by implementing structural flood control solutions and provide comprehensive nonstructural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County's Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties; 11-257: Flood Water Control Works, Tax Levy; Title 48, Chapter 21: Flood Control Districts; and Pima County Code Title 16: Floodplain and Erosion Hazard Management Expenditures by Program Capital Improvement 3.07% Riparian Protection 16.04% Regulatory 10.14% Flood Control Support 31.34% Infrastructure 26.45% Hazard Mitigation 12.96% Sources of All Funding Federal/State Grants 0.04% Other Revenue 1.07% Property Taxes 98.89% 14-69 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: REGIONAL FLOOD CONTROL DISTRICT Expenditures by Program CAPITAL IMPROVEMENT FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 242,529 260,554 FLOOD CONTROL SUPPORT 3,504,496 3,927,334 3,831,270 HAZARD MITIGATION 1,882,948 1,458,318 1,584,150 INFRASTRUCTURE 2,333,996 3,304,131 3,234,077 REGULATORY 1,163,595 1,229,783 1,240,381 RIPARIAN PROTECTION 1,730,551 2,047,240 1,961,813 10,858,115 12,227,360 12,227,360 12 0 0 25,477,875 23,408,588 22,311,443 677,835 0 0 5 0 0 398,024 190,000 160,000 Total Expenditures 375,669 Funding by Source Revenues CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT INFRASTRUCTURE REGULATORY RIPARIAN PROTECTION Total Revenues Net Operating Transfers In/(Out) 26,553,751 (10,787,716) 23,598,588 (10,030,266) 22,471,443 (8,000,000) Other Funding Sources Fund Balance Decrease/(Increase) 0 (4,907,920) 0 (1,340,962) 0 (2,244,083) Total Program Funding 10,858,115 12,227,360 12,227,360 7.0 8.0 8.0 8.0 9.0 9.0 HAZARD MITIGATION 11.5 12.0 13.0 INFRASTRUCTURE 13.5 14.3 13.3 REGULATORY 17.0 18.0 18.0 RIPARIAN PROTECTION 10.0 9.0 9.0 Total Staffing (FTEs) 67.0 70.3 70.3 Staffing (FTEs) by Program CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT Pursuant to the Intergovernmental Agreement between Pima County and the Regional Flood Control District Cost Sharing Agreement for Cooperative Support Services Contract No. 01-59-P-135988-0505 (dated May 3, 2005, recorded in Docket 12459 at Page 1313 on May 10, 2005), employees performing work for the Regional Flood Control District are Pima County employees assigned to do work for the Regional Flood Control District. For budgetary purposes only, these employees are shown as FTEs within the Regional Flood Control District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on May 10, 2015. 14-70 Pima County FY2010/2011 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 CAPITAL IMPROVEMENT Function Manage the development and construction of Capital Improvement Projects (CIP) for the Flood Control District. This includes the initiation, planning, monitoring and control, execution, and closing of District's CIP program. Description of Services Design and construct flood control improvements along the major watercourses including bank protection, levee, detention basins, environmental restoration, and linear park improvements. Prepare feasibility studies/concept design reports for flood control projects including reports and studies to obtain federal and state funds and grants for flood control and environmental restoration projects. Participate with other agencies and departments for construction of major flood control and environmental restoration projects. Provide comprehensive review and monitoring of construction to ensure project quality and compliance with project specifications. Program Goals and Objectives - Monitor the progress of each project, and control the successful planning, design, construction, and closing of each project . Complete on schedule and budget the eight bond projects scheduled for completion in fiscal year 2010/11 . Construct within 5% of engineer's cost estimate the eight bond projects and four non-bond projects scheduled for completion in fiscal year 2010/11 Program Performance Measures Bond projects completed on schedule and budget Projects constructed within 5% of engineer's cost estimate 2004 bond projects completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 3 3 2 2 8 12 2 2 8 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 338,538 (96,009) 0 370,409 (129,355) 19,500 477,259 (101,590) 0 242,529 260,554 375,669 12 0 0 12 0 0 0 0 0 0 242,517 0 260,554 0 375,669 242,529 260,554 375,669 7.0 8.0 8.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-71 Pima County FY2010/2011 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 FLOOD CONTROL SUPPORT Function Direct, lead, and support the district floodplain management and flood control activities in the incorporated and unincorporated areas of Pima County by maintaining a fiscally responsible, environmentally conscientious, and multi-objective approach to managing regional watercourses, floodplains, water resources, and riparian habitats. Description of Services Provide leadership, financial management, and personnel for district operations. Provide direction and set policies for short range and long range regional flood control planning. Provide administrative support services to procure, manage, and audit contracts and services for the district. Ensure that district activities conform to federal and state laws, flood insurance standards, and floodplain management goals. Ensure the District meets the Federal Emergency Management Agency (FEMA) goals for local flood control activities and programs to prevent flood damage and mitigate potential flood hazards resulting in lower flood insurance rates to residents and businesses and making the community eligible for flood mitigation grants and disaster assistance. Program Goals and Objectives - Operate the District in a responsible manner that is protective of public safety, reduces future flood hazards, and meets Federal Flood Insurance Program goals . Be rated as a top community, class 5 or better, in floodplain management and flood prevention as determined by FEMA’s Community Rating System allowing residents and businesses to obtain flood insurance premium discounts . Conduct outreach program to inform property owners about their susceptibility to flooding and increase the number of flood insurance policies in Pima County to a minimum of 3,100 - Provide up-to-date, accurate floodplain information to the general public and municipalities in the County including providing digital mapping and GIS information on floodplains, water resources, and associated comprehensive planning data for flood control . Provide a regional flood control plan and long-term flood prevention strategy and implementation plan Program Performance Measures Divisions that developed a one-year and five-year operating plan Projects with no discrepancies in schedule or budget FEMA's community class rating for Pima County Savings on Flood Insurance premiums in Pima County Total Flood Insurance policies in Pima County FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 3 4 4 70% 5 25% 90% 5 25% 92% 5 25% 2,625 3,100 3,100 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,374,513 2,106,099 23,884 1,403,927 2,523,407 0 1,424,622 2,406,648 0 3,504,496 3,927,334 3,831,270 25,144,631 23,292,838 22,220,943 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues TAXES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST 4,411 0 0 77,309 50,000 25,000 101,280 35,000 35,000 MISCELLANEOUS 53,244 30,750 30,500 MEMO REVENUE 97,000 0 0 25,477,875 23,408,588 22,311,443 Net Operating Transfers In/(Out) (10,787,716) (10,030,266) (8,000,000) Other Funding Sources Fund Balance Decrease/(Increase) 0 (11,185,663) 0 (9,450,988) 0 (10,480,173) 3,504,496 3,927,334 3,831,270 8.0 9.0 9.0 Operating Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 14-72 Pima County FY2010/2011 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 HAZARD MITIGATION Function Provide flood hazard mapping and information resources to protect Pima County residents from flooding and associated hazards. Conduct long-range planning services to promote wise and environmentally sound developments in and adjacent to flood hazard areas. Ensure compliance with federal, state, and local regulations for development projects impacting Pima County regional watercourses, floodplains, and riparian areas. Description of Services Provide compliance with floodplain management regulation and emergency preparedness as required to meet federal and state laws and local mandates. Review plans, issue permits, perform investigations, conduct hydrologic and hydraulic studies, interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Conduct comprehensive river and basin management studies and prepare financial program reports. Coordinate management of the Flood Insurance Rate Maps, the Community Rating System, and flood hazard mitigation and emergency repair activities with the Federal Emergency Management Agency (FEMA). Conduct and review flood insurance studies. Review development plans for compliance with FEMA. Coordinate FEMA approved mapping changes. Participate in the National Flood Insurance Program and the Community Rating Systems. Initiate flood education and awareness activities. Identify, plan, and study needs, prepare plans or studies, develop scopes of works, and oversee work to completion. Prepare the annual report and the Five Year Comprehensive Report. Program Goals and Objectives - Discourage development in flood and erosion hazard areas - Encourage natural resource protection - Continue participating in the Flood Insurance Program - Identify cost-effective solutions to flood and erosion hazards - Encourage interagency cooperation - Meet or exceed state and federal requirements for preserving and protecting environmental resources, including those mandated by the Threatened and Endangered Species Act and the Sonoran Desert Conservation Plan Program Performance Measures Development project plans received, logged in, and reviewed within time frame established by Pima County Development Services FEMA reviews received, logged in, and reviewed within a four-week period Floodplain residents that receive informational and/or educational materials, e.g. floodplain map change notices, educational brochures Acres of watersheds studied annually to update flood hazard information Linear miles of rivers studied and reviewed annually Rezonings and plans that provide for natural washes and preserve floodplains Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Estimated 85% 90% 90% 60% 80% 90% 50% 60% 75% 175,000 200,000 125,000 75 75% 300 85% 250 90% FY2008/2009 Actual Total Program Funding Program Staffing (FTEs) FY2009/2010 Adopted FY2010/2011 Adopted 933,602 949,346 0 962,638 492,680 3,000 1,048,555 535,595 0 1,882,948 1,458,318 1,584,150 0 0 0 0 1,882,948 0 1,458,318 0 1,584,150 1,882,948 1,458,318 1,584,150 11.5 12.0 13.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) FY2010/2011 Planned FY2008/2009 Actual 14-73 Pima County FY2010/2011 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 INFRASTRUCTURE Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive maintenance, operation, and development of flood control infrastructure through a balanced, multi-objective approach to managing regional watercourses, floodplains, and storm water resources. Description of Services Inspect, construct, and maintain flood control facilities. Develop operation and maintenance plans for flood control infrastructure including emergency preparedness and incorporating environmentally sensitive solutions for flood control. Coordinate maintenance activities with external departments and agencies at the city, County, state, and federal levels. Develop and maintain an Asset Management Program containing a complete inventory of all district flood control and related infrastructure including real property, bank protection, drainage ways, easements, and other flood conveyance structures. Develop plans for the operation and maintenance of the real property including coordination with other County departments and local, state, and federal agencies. Program Goals and Objectives - Provide inspection and maintenance of flood control improvements that embody sound maintenance principles and in a cost effective manner - Establish data management procedures that provide support to the various programs within the District including data sources as well as geographic information data sources Program Performance Measures District property inventoried in geographical information system (GIS) database Infrastructure assets inventoried in GIS database Assets inventoried Subdivision Release of Assurance inspections completed within 10 days of request Infrastructure inventory inspected annually FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 81% 97% 100% 45% 100% 100% 80% 100% 100% 95% 100% 100% 50% 50% 50% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,334,931 974,127 24,938 1,662,491 1,631,140 10,500 1,539,803 1,638,736 55,538 2,333,996 3,304,131 3,234,077 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL 677,795 0 0 40 0 0 677,835 0 0 0 0 0 0 1,656,161 0 3,304,131 0 3,234,077 2,333,996 3,304,131 3,234,077 13.5 14.3 13.3 MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-74 Pima County FY2010/2011 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 REGULATORY Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive compliance plans and customer service programs through a balanced, fiscally responsible, multi-objective approach to managing local and regional watercourses, floodplains, and riparian resources. Description of Services Ensure compliance with floodplain management regulations as required by federal and state laws and local mandates governing floodplains. Implement a regulatory permitting and compliance program to provide information and outreach services that explain floodplain requirements. Review applications, plans, and engineering studies for conformance with standards and requirements, and issue permits if acceptable. Perform site investigations in order to verify that improvements were constructed in compliance with the Floodplain and Erosion Hazard Management Ordinance. Initiate enforcement activities for construction not in compliance. Conduct hydrologic and hydraulic studies. Interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Program Goals and Objectives - Meet or exceed federal and state requirements for floodplain management, including those mandated for participation in the National Flood Insurance Program - Ensure that development activities in flood hazard areas are in compliance with federal and state laws and the Floodplain and Erosion Hazard Management Ordinance - Provide floodplain management plans that embody sound engineering principles and preserve natural resources - Provide consistent and comprehensive information regarding flood and erosion hazards, and impacts to riparian areas in order to assist in creating awareness of the issues, and promote development with the least impact within these areas Program Performance Measures Flood Hazard Information Sheets completed per requests from property owners, prospective property owners, and mortgage companies Outreach events held to inform residents about flood hazards Certified Floodplain Managers Floodplain Use Permit applications initially reviewed within 15 business days (either approved or comment letter) Complaints responded to within 10 business days Completed elevation certificates returned FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 2,570 3,500 3,500 10 10 10 19 70% 19 80% 19 80% 66% 48% 60% 60% 60% 60% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,116,919 46,676 1,173,807 55,976 1,203,931 36,450 1,163,595 1,229,783 1,240,381 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues 5 0 0 Operating Revenue Sub-Total MISCELLANEOUS 5 0 0 Net Operating Transfers In/(Out) 0 0 0 0 1,163,590 0 1,229,783 0 1,240,381 1,163,595 1,229,783 1,240,381 17.0 18.0 18.0 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-75 Pima County FY2010/2011 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 RIPARIAN PROTECTION Function Enhance floodplain characteristics and ecosystem functions by preserving, protecting, and restoring the natural resources within Pima County including those activities mandated by federal, state, and local regulations. Fulfill the mission set forth by the Pima County Board of Directors in the Sonoran Desert Conservation Plan (SDCP) as it pertains to riparian and water resource protection. Description of Services Manage and administer the riparian protection elements of the SDCP and the Floodplain and Erosion Hazard Management Ordinance (Floodplain Ordinance) through coordination, review, and enforcement of land use improvement plans for both private and public development. Develop, regulate, and enforce riparian measures that serve to preserve and protect valued ecosystem habitat. Oversee the planning, designing, constructing, and maintaining of riparian habitat ecosystem restoration projects. Evaluate and make recommendations on properties for flood-prone, riparian habitat, and open space acquisition. Manage Regional Flood Control District (RFCD) property including unique high value riparian preserves. Participate with other County departments, governmental and nongovernmental entities on riparian area needs, availability, and conservation. Identify concerns surrounding water usage and availability and develop policies that help address these issues. Coordinate with other agencies on the planning, design, construction, operation and maintenance of groundwater recharge projects associated with flood control projects. Review and comment on possible water resource impacts of a proposed development. Determine water needs for existing riparian habitat areas and RFCD ecosystem restoration projects. Maintain, operate, and expand the Automated Local Evaluation in Real Time (ALERT) system to ensure rainfall and stream flow is accurately measured and assessed in real-time. Monitor rainfall and stream flow runoff to determine potential flooding and coordinate with appropriate emergency response agencies during significant events. Provide timely storm related information and system analyses to County personnel and other emergency response agencies. Program Goals and Objectives - Support and ensure compliance with Floodplain Ordinance and the SDCP as it applies to floodplains, riparian habitat, and RFCD property . Manage RFCD property in a manner that protects and enhances natural resources throughout Pima County using appropriate environmental sensitivity means . Plan, design, construct, and maintain cost effective high valued riparian habitat ecosystem restoration projects - Maintain and operate an integrated flood warning and emergency response system in cooperation with federal, state and local agencies Program Performance Measures Riparian habitat mitigation plan permits inspected annually for regulatory compliance based on permits issued Non-functional ALERT field site sensors repaired or replaced within two weeks, weather and hardware permitting FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 52% 25% 25% 99% 95% 95% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,198,278 525,288 6,985 1,345,990 584,650 116,600 1,350,223 506,140 105,450 1,730,551 2,047,240 1,961,813 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total 79,798 40,000 10,000 318,226 150,000 150,000 398,024 190,000 160,000 0 0 0 0 1,332,527 0 1,857,240 0 1,801,813 1,730,551 2,047,240 1,961,813 10.0 9.0 9.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-76 Pima County FY 2010/2011 Adopted Budget Regional Wastewater Reclamation Expenditures: 145,308,630 Revenues: FTEs 160,531,364 519.7 Function Statement: Protect the public health and environment in Pima County through the safe delivery, treatment, and reuse of wastewater. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, 11-264: Authority to operate a sewage system; liens; sewage system fees; Title 14, Chapter 14: Sanitary Districts; and Pima County Code Title 7: Environmental Quality, 7.21: Liquid Waste Expenditures by Program Conveyance System 8.61% Treatment Operations 25.31% Planning & Engineering 6.40% Regional Wastewater Reclamation Admin 59.68% Sources of All Funding Other Revenue 3.34% Connection Fees 5.27% Sewer System Revenue Bonds 50.68% Sewer User Fees 40.71% 14-77 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: REGIONAL WASTEWATER RECLAMATION Expenditures by Program CONVEYANCE SYSTEM PLANNING & ENGINEERING FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 10,083,152 14,815,061 12,509,309 9,065,747 12,831,475 9,294,072 REGIONAL WASTEWATER RECLAMATION ADMIN 49,539,838 67,759,572 86,723,421 TREATMENT OPERATIONS 37,237,907 38,794,719 36,781,828 105,926,644 134,200,827 145,308,630 Total Expenditures Funding by Source Revenues PLANNING & ENGINEERING REGIONAL WASTEWATER RECLAMATION ADMIN 13,035 0 0 121,583,725 147,931,945 160,531,364 1,575 0 0 TREATMENT OPERATIONS Total Revenues Net Operating Transfers In/(Out) 121,598,335 (511,647) 147,931,945 (21,525,780) 160,531,364 (1,033,683) Other Funding Sources Fund Balance Decrease/(Increase) 18,940,000 (34,100,044) 85,002,383 (77,207,721) 165,000,000 (179,189,051) Total Program Funding 105,926,644 134,200,827 145,308,630 Staffing (FTEs) by Program CONVEYANCE SYSTEM 119.0 112.0 107.0 PLANNING & ENGINEERING 99.0 99.0 94.6 REGIONAL WASTEWATER RECLAMATION ADMIN 72.0 65.0 29.3 TREATMENT OPERATIONS 309.0 304.0 288.8 Total Staffing (FTEs) 599.0 580.0 519.7 14-78 Pima County FY2010/2011 Adopted Budget Program Summary Department: REGIONAL WASTEWATER RECLAMATION Program: 5005 CONVEYANCE SYSTEM Function Provide the community with an environmentally sound, effective, and efficient sanitary sewage conveyance system. Description of Services Provide inspection services to repair, rehabilitate, and/or construct sanitary sewage collection, conveyance, treatment, disposal or reuse, and odor control facilities in compliance with federal, state, and local regulatory requirements. Maintain ISO 9001 Quality, ISO 14001, Environmental, and Occupational Health and Safety Assessment Series (OHSAS), and 18001 certifications to ensure the highest operating standards in the quality of service, environmental protection, and occupational health and safety are continually met. Pursuant to the department’s Capacity Management Operations and Maintenance Plan, maintain a proactive, comprehensive, and permit driven preventive maintenance program for approximately 3,500 miles of public gravity sanitary sewers and 30 public wastewater pumping systems throughout the 350 square mile public sewerage service area of eastern Pima County. Program Goals and Objectives - Provide public sewage conveyance facilities (gravity and pumping) that are reliable and adequate to minimize the unintended/unauthorized releases of sewage to the environment (sanitary sewer overflow) . Reduce sanitary sewer overflows - Operate the sanitary sewage conveyance system (gravity and pumping systems) effectively, efficiently, and in compliance with federal and state mandates and regulations . Continue to increase the number of feet included in preventative maintenance for sewer-lines - Respond efficiently and effectively to customer service requests - Maintain an effective vector control program . Provide treatment applications to least 50% of the conveyance system manholes annually - Maintain an effective and efficient Odor Abatement Program to significantly minimize odors system wide (treatment facilities and conveyance) . Reduce odor complaint phone calls - Maintain ISO and OHSAS annual certifications Program Performance Measures Sanitary sewer overflows Feet of sewer system receiving preventative maintenance Information requests provided in the same day Odor complaint phone calls ISO/Occupational Health and Safety Assestment Series Audit Compliance FY2008/2009 Actual FY2009/2010 Estimated FY2010/2011 Planned 65 13,193,392 64 13,300,000 63 13,500,000 95% 288 100% 95% 415 100% 100% 350 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,818,487 4,014,453 250,212 6,704,442 8,046,749 63,870 6,214,615 6,251,533 43,161 10,083,152 14,815,061 12,509,309 0 0 0 0 10,083,152 0 14,815,061 0 12,509,309 10,083,152 14,815,061 12,509,309 119.0 112.0 107.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-79 FY2010/2011 Adopted Pima County FY2010/2011 Adopted Budget Program Summary Department: REGIONAL WASTEWATER RECLAMATION Program: 5005 PLANNING & ENGINEERING Function Provide wastewater planning, engineering, and Capital Improvement Program (CIP) project delivery services. Description of Services Provide project planning, project management, program oversight/coordination, and construction management services for the department’s Capital Improvement Program. Provide sewer construction inspection services. Provide engineering reviews of development sewer projects. Manage system models, system design standards, and engineering projects of a technical nature. Coordinate Regional Wastewater Reclamation Advisory Committee meetings. Provide specialized maps for department and County presentations. Implement and monitor connection fee program for new users. Develop and maintain a regional long-range facility plan. Evaluate the availability of sewer capacity to serve new developments for local government agencies and the land development industry. Coordinate development project impacts in the public sewer system by preparing Master Sewer Service and Development agreements. Represent the department to local, regional, and national public agencies and industry associations. Maintain connection records and maps of the public sewer system. Program Goals and Objectives - Develop, initiate, manage, and complete CIP projects efficiently . Complete projects within 5% of budget . Complete projects within 90 days of approved schedule - Provide on an average of 28 days the issuance of sewer capacity letters for development projects - Provide on an average of 25 days the reviews for sewer improvement plans Program Performance Measures Projects completed within 5% of budget Projects completed within 90 days of approved schedule Average number of days to issue capacity response letter Average number of days for sewer improvement plan review FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 86% n/a 90% 90% 90% 95% 31 30 28 45 30 25 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 6,764,809 27,577,660 (25,276,722) 6,284,109 6,538,466 8,900 6,037,922 3,228,050 28,100 9,065,747 12,831,475 9,294,072 598 0 0 598 0 0 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL Special Programs Revenue Sub-Total 12,437 0 0 12,437 0 0 0 0 0 0 9,052,712 0 12,831,475 0 9,294,072 9,065,747 12,831,475 9,294,072 99.0 99.0 94.6 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-80 Pima County FY2010/2011 Adopted Budget Program Summary Department: REGIONAL WASTEWATER RECLAMATION Program: 5005 REGIONAL WASTEWATER RECLAMATION ADMIN Function Direct department operations and short and long term financial planning. Coordinate administrative support services for the department. Provide technical and regulatory compliance services for wastewater treatment facilities. Identify sources and monitor the department's revenue. Identify, secure, and monitor bond and non-bond funding for capital projects. Description of Services Supervise, monitor, and direct department operations, short and long term financial planning, and capital improvement planning. Ensure proper funding for capital projects and monitor expenses. Coordinate revenue, financial, payroll, and employee services for the department. Develop and coordinate capital planning for the five-year Capital Improvement Plan (CIP) and track CIP expenses. Assist with the development of the department's financial plan and rate increase proposals, identify and secure alternative funding sources (grants or system development funds), and recommend funding needed from bond sales to ensure capital project construction is not compromised and the Regional Optimization Master Plan (ROMP) compliance schedule is met. Prepare annual operations and maintenance budget and provide supporting justification. Operate a state licensed laboratory to test samples for regulatory compliance. Collect samples and prepare requisite reports and submittals in accordance with federal and state permit requirements. Program Goals and Objectives - Coordinate administrative, financial/budgeting, and departmental employee services . Manage sewer user accounts to a delinquency rate of .06% or better . Process invoices . Allocate System Development funds quarterly . Service sewer accounts . Respond promptly to customer inquires . Process change orders . Resolve invoices weekly - Meet federal and state permit reporting requirements for wastewater treatment facilities - Obtain 34,000 quality assured regulatory compliance samples for the environmental laboratory Program Performance Measures Delinquency rate of sewer user accounts Invoices processed System development funds allocated quarterly Number of sewer accounts serviced Customer inquiries promptly responded to Change Orders Weekly invoice resolution Permit reporting requirements met Regulatory compliance samples obtained FY2008/2009 Actual FY2009/2010 Estimated .04% 650 yes 261,949 23,783 816 100% 100% 18,464 .05% 518 yes 263,000 24,300 1,468 100% 100% 17,964 FY2010/2011 Planned .06% 584 yes 263,500 25,300 1,142 100% 100% 34,000 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,842,074 44,338,611 359,153 5,916,081 61,605,991 237,500 5,090,461 81,557,160 75,800 Total Program Expenditures 49,539,838 67,759,572 86,723,421 Program Funding by Source Revenues LICENSES & PERMITS CHARGES FOR SERVICES FINES AND FORFEITS INTEREST 18,450 5,000 18,000 105,113,946 137,439,045 150,124,993 8,712 10,000 15,000 373,371 1,472,466 377,900 MISCELLANEOUS 54,240 100,000 0 MEMO REVENUE 14,915,911 10,000,000 10,000,000 121,583,725 147,931,945 160,531,364 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (511,647) (21,525,780) (1,033,683) 18,940,000 (90,472,240) 85,002,383 (143,648,976) 165,000,000 (237,774,260) 49,539,838 67,759,572 86,723,421 72.0 65.0 29.3 14-81 Pima County FY2010/2011 Adopted Budget Program Summary Department: REGIONAL WASTEWATER RECLAMATION Program: 5005 TREATMENT OPERATIONS Function Protect the public health and the environment through the operation and maintenance of wastewater treatment facilities that comply with federal and state laws. Description of Services Operate and maintain wastewater treatment facilities to treat over 24 billion gallons of sanitary sewage annually including associated biosolid facilities. Implement, in partnership with the Compliance and Regulatory Affairs Office (CRAO), the Environmental Protection Agency (EPA) mandated industrial pretreatment program through permitting, inspection, sampling, and enforcement. Conduct investigations and studies on treatment related issues and concerns. Program Goals and Objectives - Generate and maximize utilization of renewable resources including biogas - Treat over 24 billion gallons of sanitary sewage annually in compliance with federal and state laws - Exceed the mandated biochemical oxygen demand removal rate of 93% - Effectively operate the treatment facilities to ensure that permit limits are met; prevent pass through, interference, and upset at the Publicly Owed Treatment Works (POTW); and meet all regulatory compliance and reporting requirements for treatment and disposal of biosolids FY2008/2009 Actual FY2009/2010 Estimated FY2010/2011 Planned 120,259,814 24.4 billion 96% 18 144,091,200 23.8 billion 96% 16 150,600,000 24.7 billion 96% 14 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 17,511,367 18,605,438 1,121,102 18,184,502 20,548,719 61,498 17,046,647 19,694,981 40,200 37,237,907 38,794,719 36,781,828 1,575 0 0 1,575 0 0 0 0 0 0 37,236,332 0 38,794,719 0 36,781,828 37,237,907 38,794,719 36,781,828 309.0 304.0 288.8 Program Performance Measures Cubic feet of methane converted to energy Gallons of wastewater treated annually Biochemical oxygen demand removal rate Reportable environmental exceedences Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-82 Pima County FY 2010/2011 Adopted Budget Solid Waste Management Expenditures: 6,783,000 Function Statement: Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269 Recycling and Waste Reduction; Title 49, Chapter 4: Solid Waste Management; and Pima County Code Title 7: Environmental Quality, 7.25: Waste Collection; 7.29: Solid Waste; and 7.33: Removal of Rubbish, Trash Weeds, Filth, and Debris FTEs Revenues: 33.5 Expenditures by Program Development, Closure, and Remediation 0.06% Community Services 3.18% Resource Management 10.66% Waste Management 86.10% Sources of All Funding Fund Balance Decrease 38.29% Department Revenue 61.71% 14-83 4,186,000 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: SOLID WASTE MANAGEMENT Expenditures by Program COMMUNITY SERVICES FY2008/2009 Actual FY2009/2010 Adopted 235,101 DEVELOPMENT, CLOSURE, AND REMEDIATION FY2010/2011 Adopted 220,000 216,000 8,570 4,000 4,000 697,010 730,000 723,000 WASTE MANAGEMENT 5,724,921 6,224,250 5,840,000 Total Expenditures 6,665,602 7,178,250 6,783,000 RESOURCE MANAGEMENT Funding by Source Revenues COMMUNITY SERVICES 15 0 0 34,590 5,000 2,500 WASTE MANAGEMENT 5,741,571 5,123,250 4,183,500 Total Revenues Net Operating Transfers In/(Out) 5,776,176 0 5,128,250 0 4,186,000 0 0 889,426 0 2,050,000 0 2,597,000 6,665,602 7,178,250 6,783,000 0.0 RESOURCE MANAGEMENT Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Staffing (FTEs) by Program COMMUNITY SERVICES 1.0 0.0 RESOURCE MANAGEMENT 11.0 8.0 8.0 WASTE MANAGEMENT 30.6 26.5 25.5 Total Staffing (FTEs) 42.6 34.5 33.5 14-84 Pima County FY2010/2011 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 COMMUNITY SERVICES Function Provide funding, using Solid Waste tipping fees if available, for the Pima County Department of Environmental Quality Wildcat Dump Program. Provide staffing and equipment to support the Wildcat Dump Program. Description of Services Provide bins and drivers at no charge and waive tipping fees for organized Board of Supervisors clean up requests, and the Pima County Department of Environmental Quality Wildcat Dump Program. Provide funding, if available, for the Wildcat Dump Program. Program Goals and Objectives - Keep Pima County clean . Investigate illegal dumping sites . Provide resources, if available, to support Wildcat Dump clean up operations Program Performance Measures Illegal dumping sites investigated Illegal waste removed from public lands (tons) Funding provided for Wildcat Dump Program Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated 587 72 $235,101 650 85 $220,000 FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Planned 600 90 $216,000 FY2010/2011 Adopted 99,423 135,678 2,224 217,776 143,710 72,290 235,101 220,000 216,000 15 0 0 15 0 0 0 0 0 0 235,086 0 220,000 0 216,000 235,101 220,000 216,000 1.0 0.0 0.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-85 Pima County FY2010/2011 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 DEVELOPMENT, CLOSURE, AND REMEDIATION Function Plan and manage all Solid Waste development, closure, temporary closure, and remediation activities. Closure indicates that a landfill facility, or a portion of a landfill facility, has reached capacity, stopped receiving waste, and disposal operations have ceased. Closure refers to all closure and post-closure activities. Temporary closure indicates landfill has remaining capacity and may not receive waste for a period of time. Remediation includes investigation, design, and construction for remedial activities associated with waste sites. Description of Services Implement requisite facility development and interim closure activities at County landfills. Plan and manage remediation services to include investigation, design, and construction. Track waste management capacity and remediation services capability. Plan and manage the development, expansion, closure, temporary closure, and required remediation at County landfills Program Goals and Objectives - Complete monthly waste data tracking - Update landfill forecasts semi-annually - Monitor groundwater wells and gas probes Program Performance Measures Monthly waste data tracking completed Landfill forecasts updated semi-annually Groundwater wells and gas probes monitored Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated yes yes 44 yes yes 44 FY2008/2009 Actual Total Program Funding Program Staffing (FTEs) yes yes 44 FY2009/2010 Adopted FY2010/2011 Adopted 6,339 2,231 1,595 2,405 1,588 2,412 8,570 4,000 4,000 0 0 0 0 8,570 0 4,000 0 4,000 8,570 4,000 4,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) FY2010/2011 Planned 14-86 Pima County FY2010/2011 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 RESOURCE MANAGEMENT Function Provide management, procurement, and administrative support services. Project the timely replacement of equipment. Description of Services Manage department administration and equipment replacement. Program Goals and Objectives - Provide administration for integrated solid waste management development, operations, landfill facilities closure, temporary closure, and post-closure activities - Manage staffing and administrative resources - Project equipment funding and request replacement Program Performance Measures Invoices prepared by 7th of each month Equipment plan updated Long range staffing plan updated Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Actual FY2009/2010 Estimated yes yes yes yes yes yes FY2008/2009 Actual FY2010/2011 Planned yes yes yes FY2009/2010 Adopted FY2010/2011 Adopted 393,930 303,080 297,504 432,496 339,400 383,600 697,010 730,000 723,000 2,500 Revenues CHARGES FOR SERVICES 7,237 5,000 INTEREST 11,236 0 0 MISCELLANEOUS 16,117 0 0 34,590 5,000 2,500 0 0 0 0 662,420 0 725,000 0 720,500 697,010 730,000 723,000 11.0 8.0 8.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-87 Pima County FY2010/2011 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 WASTE MANAGEMENT Function Perform integrated waste management at all Pima County solid waste facilities. Plan and implement temporary landfill closures and consolidation of services at remaining solid waste acceptance facilities. Description of Services Provide landfill, transfer station, and recycling operations, including waste tire collection and recycling. Prepare annual Solid Waste Development Plan update. Plan and manage the expansions at existing landfill facilities. Program Goals and Objectives - Provide long term integrated solid waste management services - Develop, operate, and close facilities to meet County needs in compliance with applicable laws and regulations Program Performance Measures Arizona Department of Environmental Quality inspections passed Accidents resulting in lost time Landfills operated Transfer stations operated Rural collection centers operated Waste tonnage handled Tire tonnage recycled Other materials tonnage recycled FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 100% 100% 100% 2 4 2 4 120,077 11,453 986 4 4 2 4 74,570 11,000 1,000 0 4 2 4 41,500 10,000 1,000 Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,687,704 4,037,217 0 1,482,332 4,741,918 0 1,442,357 4,147,643 250,000 5,724,921 6,224,250 5,840,000 4,392,223 3,775,000 3,006,000 181,628 33,750 33,500 4,573,851 3,808,750 3,039,500 1,047,700 1,200,000 1,050,000 87,756 84,000 64,000 Total Program Expenditures Program Funding by Source FY2010/2011 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total 32,264 30,500 30,000 1,167,720 1,314,500 1,144,000 0 0 0 0 1,101,000 0 1,656,500 5,724,921 6,224,250 5,840,000 30.6 26.5 25.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (16,650) 14-88 Pima County FY 2010/2011 Adopted Budget Transportation Expenditures: 37,312,935 Function Statement: Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County's street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Mandates: ARS Title 28, Chapter 19: County Highways; and Pima County Code Title 10: Traffic and Highways FTEs Revenues: 295.6 Expenditures by Program Transportation Infrastructure 4.14% Director's Office and Support Services 22.90% Systems, Operations and Maintenance 72.96% Sources of All Funding General Fund Subsidy 5.45% Other Revenue 4.72% Federal/State/City Grants 0.83% Highway User Revenue 67.26% Shared Vehicle License Tax 21.74% 14-89 51,139,891 Pima County FY 2010/2011 Adopted Budget Department Summary by Program Department: TRANSPORTATION Expenditures by Program DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE Total Expenditures FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted 8,267,274 9,806,455 8,545,382 28,500,835 28,155,506 27,223,772 1,313,940 2,656,970 1,543,781 38,082,049 40,618,931 37,312,935 55,746,463 52,537,197 48,532,848 3,208,506 3,047,241 2,311,336 260,936 584,365 295,707 Funding by Source Revenues DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE Total Revenues Net Operating Transfers In/(Out) 59,215,905 (16,230,429) 56,168,803 (16,496,170) Other Funding Sources Fund Balance Decrease/(Increase) 0 (4,903,427) Total Program Funding 38,082,049 40,618,931 37,312,935 Staffing (FTEs) by Program DIRECTOR'S OFFICE AND SUPPORT SVCS 0 946,298 51,139,891 (13,661,031) 0 (165,925) 72.7 52.1 28.4 SYSTEMS, OPERATIONS AND MAINTENANCE 240.0 204.0 171.7 TRANSPORTATION INFRASTRUCTURE 102.0 98.0 95.5 Total Staffing (FTEs) 414.7 354.1 295.6 14-90 Pima County FY2010/2011 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 DIRECTOR'S OFFICE AND SUPPORT SVCS Function Provide leadership and support to the department in the areas of strategic planning and capital programming, administration, intergovernmental relations, environmental compliance, finance, real property, and technical services. Description of Services Provide direction and leadership to organize, manage, and administer the activities of the department management and staff. Implement departmental procedures consistent with County ordinances, policies, and directives. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Act as the primary liaison with the community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, department review, and comment on key state and federal legislation. Provide training and consultation on process improvement, planning, and organizational development. Ensure appropriate compliance of the department’s activities with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, and advisory and defense support of departmental tort related claims and lawsuits. Provide Capital Improvement Plan (CIP) administrative management services including documentation of CIP project expenditures and project progress, development of reimbursement requests from federal, state, and local agencies, and compilation of audit files/audit capable documentation. Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget . Provide financial data for the County's Capital Improvement Plan within four weeks of obtaining quarterly actual expenditures - Continue the development and implementation of a strategic plan ensuring alignment with the policies, ordinances, and directives of the Board of Supervisors, the County Administrator and the Deputy County Administrator for Public Works . Plan, schedule, and lead all department planning and Quality Council sessions - Develop and retain a high performing workforce . Provide consistent technical and personal development skills training and coaching within the divisions throughout the year - Meet customer requests by completing acquisitions and giving possession of property to customers for facility development . Track the number of appraisals and acquisitions per year - Provide premier customer service by promptly responding to all constituent inquiries and concerns and requests from the Board of Supervisors, the County Administrator, and the Deputy County Administrator for Public Works . Track and respond to each inquiry, concern, or request received within 24 hours of receipt Program Performance Measures Constituent inquiries and concerns received Constituent inquiries and concerns responded to or resolved within 24 hours of receipt Technical assistance and/or environmental documents reviewed annually Introduced bills having an impact on the department that receive divisional review and are reported in writing to the Chief Deputy County Administrator Quarterly financial data updates provided to the County's CIP unit within 4 weeks of obtaining the quarterly actual expenditures FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 5,750 92% 5,900 94% 6,200 100% 147 200 250 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,747,791 4,516,383 3,100 3,654,542 6,151,913 0 3,242,698 5,302,684 0 Total Program Expenditures 8,267,274 9,806,455 8,545,382 Program Funding by Source Revenues LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST 18,863 513,608 28,894 54,986,177 51,655,216 48,134,746 71,912 69,720 56,184 249,992 69,372 218,647 94,377 MISCELLANEOUS 108,849 109,281 MEMO REVENUE 310,670 120,000 0 55,746,463 52,537,197 48,532,848 Operating Revenue Sub-Total 14-91 Pima County FY2010/2011 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 DIRECTOR'S OFFICE AND SUPPORT SVCS Net Operating Transfers In/(Out) (19,350,429) (19,696,170) (16,483,431) Other Funding Sources Fund Balance Decrease/(Increase) 0 (28,128,760) 0 (23,034,572) 0 (23,504,035) 8,267,274 9,806,455 8,545,382 72.7 52.1 28.4 Total Program Funding Program Staffing (FTEs) 14-92 Pima County FY2010/2011 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 SYSTEMS, OPERATIONS AND MAINTENANCE Function Operate and maintain a safe and efficient transportation system including roadway infrastructure, traffic control systems, bicycle and pedestrian facilities, Ajo airport, transit services, and engineering information management services. Description of Services Perform routine pavement maintenance to ensure safe driving surfaces for vehicles. Perform road grading, shoulder grading and repair, pothole patching, street sweeping, vegetation management, storm cleanup, snow and ice control, emergency response, and other incidental support functions. Provide roadway surface treatments to enhance, preserve, and improve the existing infrastructure. Conduct roadway and transportation related safety improvements consisting of dust control, hazard identification and elimination, safety standard upgrades of existing facilities, and other special projects as identified. Provide planning, designing, and constructing of projects that exceed the scope of pavement preservation (surface treatments) yet do not reach the scope of the traditional Capital Improvement Program (CIP) definition. Provide drainage maintenance services under assignment from the Flood Control District. Install and maintain active traffic control systems (signing, striping, signals, and street lighting) to safely and efficiently control and monitor the traffic flow of vehicle drivers, pedestrians, and bicyclists. Respond to citizen traffic concerns with appropriate studies. Perform planning and design reviews for new roadway projects related to the County’s roadway network; partner with residents to minimize traffic impacts in neighborhoods; and actively participate in the regional Intelligent Transportation System (ITS) led by the Pima Association of Governments (PAG). Establish necessary safety projects; develop scope and program priority of projects; and send to Infrastructure Group to contract out projects for design and construction. Administer Pima County impact fee program. Identify and implement bikeway and pedestrian projects; administer the county Safe Routes to School Program; and provide bicycle safety classes. Provide transportation review for proposed re-zonings and comprehensive plan amendments. Maintain the County's Major Streets and Scenic Routes Plan and provide long range transportation planning. Manage design and construction of projects using funding and priorities from the Department DOT-57 program; the PAG Regional Transportation Authority (RTA) program; and traffic and impact fees. Provide rural public transit and special needs services in Pima County. Identify, implement, and integrate automated systems and tools to facilitate department mandated functions. Provide Engineering Information Management services, data conversion and storage, along with related services and support to Pima County departments. Maintain a records modernization program. Program Goals and Objectives - Investigate, study, and respond to inquiries from internal and external customers in a timely manner regarding the safe and efficient traffic flow on the Pima County roadway network . Investigate citizen requests and take action to deliver appropriate services within eight weeks . Investigate Board of Supervisor (BOS) requests and take action to deliver appropriate services within four weeks - Reduce stops and delays to drivers on Pima County arterial roadways in the County and across jurisdictional boundaries - Make Pima County roads safer to walk, bicycle, and drive on . Reduce three year rolling average fatal crashes on Pima County roadway system each year . Coordinate engineering and enforcement functions through monthly meetings with Sheriff's Operations Bureau . Provide annual update to Safety Management System report by August 31 of each year - Provide for the safe and efficient movement of people, goods, and services by performing routine roadway and bridge maintenance . Perform at least 60 percent of required routine maintenance such as road grading, shoulder grading, and street sweeping on regular established cycle times . Perform at least 12,000 sign item actions each year . Perform at least 800 sign maintenance services calls each year - Preserve, improve, and extend the useful life of roadway facilities in such a manner that the facility is maintained in a condition as near as originally constructed as possible . Increase preventive surface treatments of roadway facilities every year - Provide safe and reliable public transit in unincorporated Pima County - Provide up-to-date, accurate engineering management information . Apply GIS data updates utilizing automated processes and modern spatial data technology within a month after logging data into the GIS project tracking system . Improve the accuracy and information content of GIS data layers through the integration of GPS and digital imagery by establishing and maintaining open relationship with GIS data providers within the region Note: The Adopted Budget for fiscal year 2010/11 reflects a continued reduction in funding for Transportation’s mandated operational services. In fiscal year 2004/05, total operational expenditures were $44.8 million and funded 422.2 Full Time Equivalent (FTE) positions; the total operational expenditures in the Adopted Budget for fiscal year 2010/11 are $37.3 million, or a 16.7%, reduction from 5 years ago and funded 295.6 FTEs, or a 30.0% decrease. The continued year over year reductions have caused Transportation’s Program Performance Measures for fiscal year 2010/11 to reflect this significant decrease in resources. These fiscal year 2010/11 planned measures do not suggest that Transportation will not continue to act on critical high priority services requiring immediate or short term response times and provide the expected quality results. It does not reflect any change in benchmark or industry standards being applied to the quality of work accomplished. It does however reflect the reality of diminished fiscal/human labor resources on Transportation’s capacity to achieve quantity of work accomplished in prior years. Work quantities are expected to improve in the future if and when revenues increase. 14-93 Pima County FY2010/2011 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 SYSTEMS, OPERATIONS AND MAINTENANCE Program Performance Measures Routine roadway maintenance activities performed by established cycle times Roadways receiving annual surface treatments Signal maintenance service calls performed Sign item actions performed RTA and grant funding secured for bicycle/pedestrian facilities and safety programs Citizen requests investigated within eight weeks BOS requests investigated within four weeks Engineering and enforcement coordination meetings with Sheriff's Office Bureau conducted Safety Management System report updated by August 31 FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 70% 65% 65% 0% 833 9,800 $3,274,000 2.1% 550 15,000 $2,066,000 0% 800 16,125 $1,300,000 50% 50% 100% 60% 60% 100% 75% 75% 100% 100% 100% 100% Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 10,423,562 17,622,137 455,136 10,951,036 17,204,470 0 10,988,991 16,234,781 0 Total Program Expenditures 28,500,835 28,155,506 27,223,772 Program Funding by Source Revenues LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS MEMO REVENUE 1,485 1,512 1,188 2,972,829 2,945,067 2,198,468 83,896 27,562 1,255 135,481 73,100 110,425 14,815 0 0 Operating Revenue Sub-Total 3,208,506 3,047,241 2,311,336 Net Operating Transfers In/(Out) 3,120,000 3,200,000 2,822,400 0 22,172,329 0 21,908,265 0 22,090,036 28,500,835 28,155,506 27,223,772 240.0 204.0 171.7 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-94 Pima County FY2010/2011 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 TRANSPORTATION INFRASTRUCTURE Function Plan, design, and construct transportation projects, including bicycle, pedestrian and transit facilities, in a cost-effective manner to provide for the safe and efficient transportation of people and goods. Description of Services Provide management, technical, and administrative support as well as coordination of services within the transportation systems division. Provide for the development of short and long range plans for the County roadway system in concert with other regional planning agencies; the programming of capital improvements on both a five-year and longer term time horizon; and allocating funding sources for projects including application for funds from regional and state sources. Provide right-of-way and roadway management functions and reporting required under various federal and state rules. Perform development review functions as the DOT interface for Development Services Department and other privately funded infrastructure components. Manage the planning and design of transportation projects including roadways, bridges, and roadway related drainage improvements. Prepare reports, plans, specifications, estimates and bid documents for transportation construction projects. Provide technical review of all local, County, and state projects that impact the county transportation system. Inspect, inventory, and maintain records on all bridge crossings. Perform land survey, construction inspection, material testing, and contract administration on department and other capital improvement construction projects. Perform inspection and material testing on all utility and private construction work in the public right-of-way. Attend capital improvement cash flow meetings. Prepare annual capital improvement budget. Program Goals and Objectives - Deliver the capital improvement program as scheduled and budgeted in the 5-year plan . Complete at least 60% of the projects whose actual design completion dates are within 90 days of the adopted schedules . Complete at least 75% of the projects whose actual construction completion dates are within 90 days of the adopted schedule . Complete at least 85% of the survey requests by the proposed due date as agreed upon by both parties . Resolve right-of-way encroachments successfully prior to legal action - Ensure federal and regional transportation funds are equitably allocated to projects in Pima County - Manage, in a cost effective manner, the planning, design, and construction of the CIP 5-year plan . Manage at least 85% of the planned program expenditures to meet the fiscal year program adopted budget . Manage at least 50% of the large projects (>$3 million) whose actual expenditures meet at least 85% of the adopted budget - Minimize the number of negative findings from certification acceptance inspections and other quality audits . Achieve scores of 3 or greater for independent assurance samples . Ensure certification acceptance inspections and other audits result in no negative findings - Ensure that Transportation Infrastructure’s operating and capital improvements budgets meet approved and planned work objectives by quarterly monitoring of revenues and expenditures to meet approved budget and service goals - Ensure financial stability for capital improvements by providing regular financial forecasts, aggressively seeking alternative funding, and implementing project management strategies - Provide leadership and direction to the Transportation Infrastructure Management Team to provide for annual work plans and long range plans to meet goals for finance, process improvement, innovation and learning, and customer service Note: The Adopted Budget for fiscal year 2010/11 reflects a continued reduction in funding for Transportation’s mandated operational services. In fiscal year 2004/05, total operational expenditures were $44.8 million and funded 422.2 Full Time Equivalent (FTE) positions; the total operational expenditures in the Adopted Budget for fiscal year 2010/11 are $37.3 million, or a 16.7%, reduction from 5 years ago and funded 295.6 FTEs, or a 30.0% decrease. The continued year over year reductions have caused Transportation’s Program Performance Measures for fiscal year 2010/11 to reflect this significant decrease in resources. These fiscal year 2010/11 planned measures do not suggest that Transportation will not continue to act on critical high priority services requiring immediate or short term response times and provide the expected quality results. It does not reflect any change in benchmark or industry standards being applied to the quality of work accomplished. It does however reflect the reality of diminished fiscal/human labor resources on Transportation’s capacity to achieve quantity of work accomplished in prior years. Work quantities are expected to improve in the future if and when revenues increase. Program Performance Measures Planned program expenditures meeting fiscal year program adopted budget Large projects (>$3 million) whose actual expenditures meet at least 85% of adopted budget Projects whose actual design completion dates are within 90 days of adopted schedules Projects whose actual construction completion dates are within 90 days of adopted schedules Survey requests completed by proposed due date as agreed upon by both parties Independent assurance samples that achieve scores of 3 or greater Right-of-way encroachments sucessufully resolved prior to legal action Negative findings from certification acceptance inspections and other audits FY2010/2011 Planned FY2008/2009 Actual FY2009/2010 Estimated 83% 85% 85% n/a 45% 50% n/a 50% 60% n/a 65% 75% 88% 85% 90% 90% 100% 100% 100% 0 0 0 88% 90% 14-95 2001 Pima County FY2010/2011 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 TRANSPORTATION INFRASTRUCTURE Program Expenditures by Object FY2008/2009 Actual FY2009/2010 Adopted FY2010/2011 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,949,519 (639,096) 3,517 2,676,504 (433,534) 414,000 2,437,915 (894,134) 0 Total Program Expenditures 1,313,940 2,656,970 1,543,781 Program Funding by Source Revenues 165,621 178,716 169,996 INTERGOVERNMENTAL LICENSES & PERMITS 27,556 277,000 57,805 CHARGES FOR SERVICES 66,421 128,649 67,906 1,338 0 0 260,936 584,365 295,707 0 0 0 0 1,053,004 0 2,072,605 0 1,248,074 1,313,940 2,656,970 1,543,781 102.0 98.0 95.5 MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-96 Pima County FY 2010/2011 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM SUMMARY Introduction Pima County’s Fiscal Year 2010/11 Adopted Budget for its Capital Improvement Program (CIP) consists of fifteen categories: Transportation; Facilities Management; Natural Resources, Parks and Recreation; Sheriff for the Regional Public Safety Communications System; Regional Flood Control District; Finance; Neighborhood/Housing Reinvestment; Open Space; Cultural Resources; Solid Waste Management; Information Technology; Stadium District; Fleet Services; Communications; and Regional Wastewater Reclamation. Distinct from the CIP, Pima County’s Capital Projects Fund includes the approved projects for all categories except Communications, Fleet Services, and Regional Wastewater Reclamation. Because Communications and Fleet Services are Internal Service Funds and Regional Wastewater Reclamation is an Enterprise Fund, their projects are accounted for within their operating fund, and expenses are capitalized according to generally accepted accounting principles. Communications, Fleet Services, and Regional Wastewater Reclamation projects are included in the narrative section of this report, while the charts and tables address only the projects in the Capital Projects Fund. This report provides an overview of Pima County’s CIP for fiscal year 2010/11, summary data for projects that are part of the adopted Capital Projects Fund for fiscal year 2010/11, and projected operations and maintenance (O&M) data for fiscal year 2010/11 and the following four years. Overview In two special elections in 1997, Pima County voters approved $711,980,000 in general obligation, sewer revenue, and Highway User Revenue Fund (HURF) revenue bonds. In preparation for these bond elections, the Board of Supervisors approved two Bond Implementation Plan ordinances (Ordinance Numbers 1997-35 and 1997-80) that identified specific projects and the extent of those projects, bond allocations and other funding allocations, and implementation schedules. In a special election in 2004, Pima County voters approved $732,250,000 in general obligation and sewer revenue bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2004-18). In a special election in 2006, Pima County voters approved $54,000,000 in general obligation bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2006-29). The Bond Implementation Plan ordinances provide a framework for the development of a CIP budget. New projects (i.e., those not included in the 1997, 2004, and 2006 bond elections) are added to the CIP budget as infrastructure needs dictate and as funding availability permits. No CIP projects are undertaken without full funding. Regional Wastewater Reclamation is the largest component of the CIP in terms of budget, although it is budgeted separately from the Capital Projects Fund. Listed in descending order are the other budget categories: Transportation; Facilities Management – which manages projects related to County facilities as well as capital improvements for the Sheriff’s Department, the Superior Court, Medical Services, and Community and Economic Development; Regional Flood Control District; Natural Resources, Parks and Recreation; the Sheriff Department’s Regional Public Safety Communications System; Finance, Neighborhood/Housing Reinvestment; Open Space – which is designated for open space acquisition; Cultural Resources – which provides for acquisition and rehabilitation of historic structures and mitigation of archaeological resources; Communications; Solid Waste Management – which consists of environmental remediation projects and solid waste infrastructure management; Information Technology; Stadium District; and Fleet Services. 15-1 Pima County FY 2010/2011 Adopted Budget The Regional Flood Control District has a number of projects being developed in cooperation with the Army Corps of Engineers, which typically funds from two-thirds to three-quarters of project costs. The magnitude of the public improvements associated with the Regional Flood Control District’s portion of budgeted CIP is much larger than the figures indicate, as the expenditures in the CIP budget include only the County’s local cost sharing responsibilities. The following charts provide summary information for Pima County’s fiscal year 2010/11 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2010/11 Capital Projects Fund 1 Expenses by Category Open Space 2.68% Cultural Resources 1.17% Solid Waste Management 0.92% Neighborhood/ Housing Reinvestment 4.18% Sources of Funding Information Technology 0.70% Stadium District 0.28% Operating Transfers 9.45% Transportation 38.95% Finance 5.99% Fund Balance Decrease 15.40% Charges for Svcs/Impact Fees 3.56% Bond Proceeds 37.74% Sheriff/Public Safety Comm. 6.95% Natural Resources, Parks & Rec 8.63% Regional Flood Control District 9.58% Expenses by Category Transportation Facilities Management Regional Flood Control Parks and Recreation Sheriff Finance Neighborhood/Housing Reinvestment Open Space Cultural Resources Solid Waste Management Information Technology Stadium District Total Facilities Management 19.97% Intergov't Revenue 33.85% Sources of Funding Other Funding: Bond Proceeds Intergovernmental Revenue Other Funding: Fund Balance Decrease Other Funding: Operating Transfers Charges for Services/Impact Fees Total $77,371,716 39,681,788 19,032,132 17,143,494 13,817,554 11,900,000 8,304,506 5,329,505 2,334,470 1,836,041 1,390,436 560,000 $198,701,642 1 $75,000,000 67,260,836 30,598,365 18,772,899 7,069,542 $198,701,642 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the Summary of Active Capital Improvement Projects for a complete list of all projects, including enterprise and internal services projects and related expenditures. 15-2 Pima County FY 2010/2011 Adopted Budget Relationship Between Operating and Capital Budgets A direct relationship exists between Pima County’s CIP budget and its annual operating budget. Impacts on expenditure budgets and the availability of future revenues to support these new costs are and will continue to be an important factor in determining the timing of construction and origination of new projects. Capital projects, when completed, tend to require increases in operating budgets to cover new upkeep, maintenance, security, and other costs. For some capital improvements the incremental impact of completed projects on the County’s operating budget is relatively small. For example, new or expanded roadways tend to have little impact on operating expenditures (if not decreasing expenditures due to maintenance savings). On the other hand, major Regional Wastewater Reclamation projects, although not scheduled to be completed for several years, will eventually require significant additional operations and maintenance (O&M) expenditures: increased personal services expenditures for additional building maintenance staff, additional supplies and services expenditures for utilities, general maintenance, supplies, etc. When new projects are considered for funding in the County’s budgeted CIP, increased operating costs are taken into consideration. Departments are required to project the impact of additional operating costs over the life of a project, and the analysis and eventual approval of Capital Projects takes these estimates into account. Additionally, in each annual budgeting cycle, General Fund departments submit supplemental budget requests to cover new operating costs resulting from projects whose completion will impact operating expenditures in the fiscal year under consideration, and non-General Fund departments add O&M estimates to their base budget requests. Information relating to additional funding needs for O&M is evaluated for accuracy, and expenditures and revenues resulting from the completed project are projected over a five-year period. These projections are included in departmental plans in the current year and in subsequent years. More detailed information on the impact of completed capital projects on Pima County’s fiscal year 2010/11 operating budget may be found in the final section of this report. Capital Projects by Category: Summary Transportation The fiscal year 2010/11 CIP associated with Transportation consists of 60 projects with total expenditures of $77.4 million. Major projects include $11.1 million for the La Canada: Ina Road to Calle Concordia project; $11.0 million for the I-19 Frontage Road: Continental Road to Canoa Road project; $8.8 million for the La Cholla Boulevard: River Road to Ruthrauff Road project; $6.3 million for the La Canada Drive: Ina Road to River Road project; $6.3 million for the Tanque Verde Road: Catalina Highway to Houghton Road project; $6.0 million for the Magee Road/Cortaro Farms Road: Mona Lisa to La Canada project; and $5.1 million for the Sunrise Drive: Craycroft Road to Kolb Road project. Facilities Management Facilities Management, which manages projects related to County facilities as well as capital improvements for the Sheriff Department, the Superior Court, Medical Services, and Community and Economic Development, has 26 active projects in fiscal year 2010/11 and a budget of $39.7 million. The major projects include $14.2 million for the Psychiatric Hospital project, $6.0 million for the Psychiatric Urgent Care Facility project, and $6.0 million for the Justice/Municipal Court Complex project. 15-3 Pima County FY 2010/2011 Adopted Budget Regional Flood Control District The Regional Flood Control District has 24 active CIP projects in fiscal year 2010/11, with a total budget of $19.0 million. Major projects include $3.5 million for the Arroyo Chico Detention Basin project and $3.0 million for the Santa Cruz River, Grant Road to Camino del Cerro River Park project. Expenditures excluded in the Capital Projects Fund budget are $5.5 million of expenditures programmed by the U.S. Army Corps of Engineers (USACOE) on four projects for which the Regional Flood Control District included its cost sharing responsibilities of $4.4 million. The major USACOE expenditure will be $5.0 million for the Arroyo Chico Detention Basin project. Natural Resources, Parks & Recreation There are 19 CIP projects with total budget of $17.1 million. Major projects include $3.1 million for Lincoln Park Softball Field Improvements and $2.0 million for the Pantano River Park: 22nd Street to Michael Perry Park project. Sheriff’s Department Regional Public Safety Communications System The fiscal year 2010/11 CIP budget for the Regional Public Safety Communications System is $11.8 million and the Communication Emergency Operations Center is $2.0 million. Finance An Enterprise Resource Management System known as PimaCore is budgeted at $11.9 million in fiscal year 2010/11. Neighborhood/Housing Reinvestment There are 20 CIP projects, with total expenditures of $8.3 million, scheduled for activity in fiscal year 2010/11. The major project is $1.5 million for the Pima Foreclosure Recovery project. Open Space In fiscal year 2010/11, $5.3 million is designated for open space acquisitions. The major project is $2.3 million for the Davis Monthan Encroachment Prevention project. Cultural Resources There are 15 CIP projects, with total expenditures of $2.3 million, scheduled for activity in fiscal year 2010/11. Cultural Resources is a program that stresses equally the acquisition and rehabilitation of historic structures and provides for mitigation of archaeological resources. The major project is $428,207 for the Fort Lowell – Atkins Steel Acquisition project. Communications The fiscal year 2010/11 CIP budget for Communications is approximately $2.0 million for five projects. The major project is $1.2 million and includes the downtown telephone switch replacement/upgrade with the relocation of all telephone switch (PBX) equipment and support facilities from the Old Courts building as well as the upgrade of voice mail/call processing systems. The funding for all these projects is from accumulated fund balance in the Communications Fund. 15-4 Pima County FY 2010/2011 Adopted Budget Solid Waste Management The fiscal year 2010/11 CIP budget is $1.8 million including $1.0 million for the Waste Tire Collection Site Relocation project. Information Technology The fiscal year 2010/11 CIP budget is $1.4 million for five projects. The major project is $490,436 for the Defense Case Tracking project. Stadium District The Kino Sports Park Lighting project is the sole project for fiscal year 2010/11 and includes a CIP budget of $560,000. Fleet Services The fiscal year 2010/11 capital budget for Fleet Services is $440,000 for the Fuel Station relocation project at Mission Road that will be funded with monthly motor pool charges. Regional Wastewater Reclamation The fiscal year 2010/11 adopted CIP budget for Regional Wastewater Reclamation consists of 49 projects with total expenditures of $170.5 million and include projects associated with the Regional Optimization Master Plan (ROMP). Major projects for fiscal year 2010/11 include $38.5 million for the ROMP Ina Road WPCF: HPO Replacement project, $32.0 million for the ROMP Ina Road WPCF: 12.5 MGD Expansion project, $16.3 million for the Ina Road WPCF: Biosolids Facilities Improvements project, $12.4 million for the ROMP 32 MGD Reclamation Campus project, $12.2 million for the Central Laboratory Complex project, and $11.0 million for the Santa Cruz Interceptor, Phase III project. These six projects account for $122.4 million, or 71.8%, of the $170.5 million in total expenditures. Complete Capital Project List FY 2010/11 For a comprehensive list of the active and new projects comprising Pima County’s fiscal year 2010/11 CIP budget refer to the Summary of Active Capital Improvement Projects. Impact of Completed Capital Projects on Operations and Maintenance and Revenue: Fiscal Year 2010/11 During the budget cycle for fiscal year 2010/11, data concerning projected O&M expenditures was collected from departments. For Internal Service, Enterprise, and Special Revenue funds, the departments added the incremental O&M expenditure and revenue amounts to their base budget requests. For General Fund departments, O&M for completed capital projects and associated revenues were included in the form of supplemental requests or by adjustments to their existing departmental base budgets. The following table presents the projected Operations and Maintenance (O&M) expenditures and revenues by project. 15-5 Pima County FY 2010/2011 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEAR 2010/2011 - 2014/2015 FY 09/10 Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Adopted for FY 10/11 for FY 11/12 for FY 12/13 for FY 13/14 for FY 14/15 Project Name O&M Expenditures Transportation Cortaro Farms Road: Camino de Oeste to Thornydale Craycroft: River to Sunrise I-19 Frontage Road: Continental Road to Canoa Road Kolb Road/Sabino Canyon Road to Sunrise Drive La Canada Drive: Ina Road to Calle Concordia La Canada Drive: Ina Road to River Road La Cholla Boulevard: River Road to Ruthrauff Road Magee Road: La Cañada Drive to Oracle Road Orange Grove Road: Corona Drive to Oracle Road (Phase 1) Sunrise Drive: Craycroft Road to Kolb Road Tanque Verde Road: Catalina Highway to Houghton Road Valencia Road: Mark Road to Camino de la Tierra Transportation Totals: Facilities Management Elections Center Wilmot Branch Library Facilities Management Totals: 1,500 2,500 12,500 3,500 2,000 2,500 2,600 1,500 7,500 2,000 2,000 2,000 2,000 2,000 14,000 17,100 2,000 195,300 (75,000) 88,232 (26,000) 1,200 1,300 2,000 6,500 105,755 1,219,066 1,324,821 Parks and Recreation Catalina Community Park Divided Urban Pathway: Mountain Avenue to First Avenue Lawrence Park Infrastructure Improvements Southeast Regional Park/Shooting Range Parks and Recreation Totals: 2,700 8,300 231,997 (110,170) 231,997 (110,170) 64,031 38,427 116,793 155,220 (18,000) 283,532 (101,000) 56,982 56,982 310,610 408,702 719,312 99,149 401,579 500,728 (238,836) (238,836) 525 2,325 13,965 78,698 22,000 1,500 1,000 25,000 100 1,500 150 625 2,500 1,250 1,250 100 1,500 150 625 63 31 31 2,500 947 (7,133) 48,000 100 1,500 150 625 64 32 32 5,450 235 1,200 100 1,500 150 625 65 33 33 212,900 250 5,000 5,323 250 125 1,800 5,523 250 125 50,025 227,850 103,361 52,015 5,750 5,726 250 125 5,000 26,242 Open Space Various Open Space Acquisitions Open Space Totals: 351,000 351,000 (86,000) (86,000) 27,950 27,950 56,000 56,000 Cultural Resources Anza National Historic Trail Canoa Ranch Buildings Rehabilitation Canoa Ranch General: Repairs, etc. Tumamoc Hill Acquisition Cultural Resources Totals: 38,225 38,225 38,225 38,225 152,900 (7,000) (7,000) (7,000) (7,000) (28,000) Sheriff Communications Emergency Operations Center Regional Public Safety Communications System Sheriff Totals: Regional Flood Control Arroyo Chico Detention Basin (USACOE) Canada del Oro River Park: Thornydale to Magee El Rio Medio (USACOE Study) Floodprone and Riparian Land Acquisition Floodprone Land Acquisition Program Green Valley Erosion Control Mission View Wash Pantano Wash: Kolb Executive Park Bank Protection Pantano Wash: Mullins Landfill Bank Protection Pantano Wash: Pantano Townhomes Bank Protection Pantano Wash: Speedway to Tanque Verde Santa Cruz River Flood Control, Erosion Control and Linear Park: Santa Cruz River: Grant Road to Camino del Cerro River Park Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE Study) Tanque Verde Creek Lakes of Castle Rock Erosion Protection Tanque Verde Creek: Sabino Canyon to Craycroft (USACOE) Regional Flood Control Totals: 196,793 260,824 (18,000) 666,198 666,198 6,000 6,000 15-6 Pima County FY 2010/2011 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANCE AND REVENUE FISCAL YEAR 2010/2011 - 2014/2015 Project Name Solid Waste Environmental Remediation/El Camino Del Cerro Landfill Solid Waste Totals: Stadium District Kino Sports Park Lighting Fields 4 and 7 Stadium District Totals: Regional Wastewater Reclamation Arivaca Junction WWTF Relief Sewer Corona de Tucson WWTF: Odor Control for Headworks Corona de Tucson WWTF: UV Disinfection & Filtration Ina Road WPCF: Biosolids Facilities Improvements Marana WWTP Expansion Region Wide Conveyance Odor Control Region Wide Conveyance Odor Control System Region Wide Conveyance Vapor Treatment Unit Odor Control ROMP Ina Road WPCF: 12.5 mgd Expansion ROMP Ina Road WPCF: HPO Replacement ROMP Plant Interconnect Sabino Creek Pump Station Santa Cruz Interceptor, Phase III Tanque Verde Interceptor: Tucson Country Club to Craycroft Road (1997 Authority Phase) Regional Wastewater Reclamation Totals: Total O&M Expenditures FY 09/10 Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Incr / (Decr) Adopted for FY 10/11 for FY 11/12 for FY 12/13 for FY 13/14 for FY 14/15 2,061 2,061 17,000 17,000 16,000 16,000 1,500 1,500 7,500 7,500 270 270 278 278 4,200 210 221 78,000 3,900 4,095 78,605 558,035 31,400 27,918 32,870 29,314 1,644 23,140 35,670 1,157 1,784 792 79,000 656,345 2,086,080 78,000 1,000 O&M Revenue Parks and Recreation Catalina Community Park Southeast Regional Park/Shooting Range Parks and Recreation Totals: Total O&M Revenue 15-7 286 286 295 295 634 232 3,900 500,000 8,230 32 243 4,095 25,000 8,641 1,215 1,873 40 850 30,779 1,726 1,800,000 1,400,000 1,276 1,966 42 43 32,318 1,812 90,000 70,000 1,339 2,065 44 45 68,826 191,762 3,748,828 235,634 1,730,291 309,278 1,010,713 4,630,439 (19,665) 51,000 40,000 91,000 40,000 40,000 91,000 40,000 Pima County FY2010/2011 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Transportation ADA Pedestrian Improvements Agua Caliente Safe Routes to School Alvernon Bike Lanes Golf Links to Ajo Alvernon Way/Valencia Intersection Improvements Barraza/Aviation Parkway: Palo Verde Road to I-10 Bear Canyon Bike Lanes: Snyder to Indian Bend Broadway Boulevard: Euclid Avenue to Country Club Camino de Manana: Tangerine to Linda Vista Camino De Oeste: Los Reales to Valencia Road Camino del Sol Continental Roundabout Camino Loma Alta: Old Spanish Trail to Colossal Cave Road Camino Verde/Valencia Road Intersection Improvements Centennial Elementary School: Safe Routes Continental Elementary & Middle School Safe Routes Cortaro Farms Road: Camino de Oeste to Thornydale Country Club Road Bike Lane: Irvington to Valencia Craycroft: River to Sunrise Dodge Boulevard: Fort Lowell Road to River Road Bike Lanes and Sidewalks Drexel Road: Tucson Boulevard to Alvernon Way Edwin Road First Avenue: Orange Grove Road to Ina Road Flowing Wells Sidewalks: River to Roger General Hitchcock Highway Infrastructure Repairs Hohokam Middle School Bike Lane, Pathways, and Landscape Homer Davis Elementary Bicycle & Pedestrian Enhancement Houghton Road: Interstate 10 to Tanque Verde Road I-19 Frontage Road: Continental Road to Canoa Road Ina Road at Oracle Road Intersection Kinney Road: Ajo Way to Bopp Road Kino Parkway Overpass at 22nd Street Kolb and Valencia Intersection Improvement Kolb Road/Sabino Canyon Road to Sunrise Drive La Canada Drive: Ina Road to Calle Concordia La Canada Drive: Ina Road to River Road La Cholla Boulevard: River Road to Ruthrauff Road La Cholla Boulevard: Tangerine Road to Overton Road Laguna Elementary School Sidewalks/Landscaping Madera Canyon at Florida Canyon Wash Madera Canyon Road at Medium Wash Magee Road/Cortaro Farms Road: Corridor Study & Thornydale Road to Mona Lisa Magee Road/Cortaro Farms Road: Mona Lisa to La Canada Magee Road: La Cañada Drive to Oracle Road Mainsail Boulevard and Twin Lakes Drive/Twenty-Seven Wash Manzanita Elementary Safe Routes to School Design Project Marsh Station Bridge: South Abutment Repair Miscellaneous Bike Safety Improvement Projects Mission Road Paved Shoulder Mona Lisa/Orange Grove Intersection Improvements Mount Lemmon Highway Repairs Mile Posts 9.8 to 10.5 Neighborhood Transportation Improvements Old Tucson/Nogales Highway/Summit Neighborhood Prior Years Expenditures FY 2010/11 Adopted 339,126 567,681 500 166,000 50,000 129,319 1,000 1,000,000 81,451 1,348,247 640,000 FY 2011/12 FY 2012/13 FY 2013/14 50,000 50,000 35,874 FY 2014/15 Beyond 22,500 2,834,000 19,600,000 129,410 937,699 2,302,677 556,655 926,225 954,718 208 31,934,353 1,211,794 42,581 1,221,047 8,412,000 1,650,000 383,990 10,000 988 70,000 265,010 2,214,000 65,836 222,600 5,000 43,595 15,239,753 15,075,069 1,000 10,083 251,518 15,000 19,957,419 189,466 7,256,000 417,511 506,985 417,662 74,000 12,336,183 702,431 3,081,341 767,536 1,421,818 2,877,054 13,644,171 4,905,707 9,125,438 1,916,263 669,564 389,780 399,421 2,928,554 747,843 795,789 246,887 500 314,918 101,823 634,982 146,581 15-8 236,384 500,000 2,000 570,000 160,000 10,999,219 1,134,841 24,900 20,000 1,050,000 5,000 11,100,000 6,317,000 8,832,000 4,205,000 230,000 297,215 70,000 32,000,000 250,000 2,212,728 251,000 4,556,794 9,599,043 5,000 3,350,000 15,815,000 1,608,643 839,737 2,557,000 4,655,670 4,675,244 5,000 7,458,000 7,036,000 5,000 10,945,947 10,944,509 8,968,104 41,372,000 1,000,000 1,000,000 1,273,461 5,986,000 842,000 6,340,000 13,837,000 3,886,000 10,706,000 8,800,000 7,106,000 7,350,000 2,000,000 4,046,000 1,300,000 7,152,280 95,000 50,000 1,008,000 50,000 70,082 50,000 73,000 73,000 73,000 73,000 8,364,591 6,053,419 Total 525,000 697,000 24,000 4,000,000 19,600,000 721,451 25,000,000 1,650,000 2,950,000 1,003,535 2,312,677 557,643 70,000 1,239,830 16,029,787 16,208 31,944,436 1,463,312 20,000,000 1,410,513 7,256,000 653,895 500,000 806,200 1,057,662 32,234,000 23,585,402 4,050,000 20,408,241 10,000,000 16,746,105 13,843,001 28,094,171 37,982,216 28,534,185 48,333,000 899,564 1,389,780 1,399,421 28,598,015 31,370,843 17,975,789 7,399,167 95,000 50,000 1,008,000 50,500 385,000 151,823 9,291,573 6,200,000 Pima County FY2010/2011 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Orange Grove Bike Lanes-Oracle to Camino La Zorrola Orange Grove Road at Geronimo Wash Orange Grove Road: Corona Drive to Oracle Road Orange Grove Road: Thornydale Road to Corona Drive Pavement Preservation Package: Tohono O'Odham Nation Picture Rock & Desert Winds Enhancements Railroad Overpass: Ruthrauff Road River Road at Ventana Canyon Wash RTA Fiscal Year 2011 Misc Intersections at Grade Railroad Safe Routes to School Demonstration Project Safety Improvements/1997 Bond Funded Safety Management Systems and Program Development Silverbell Road at Blanco/Brawley Washes Square Tube Breakaway Sign Posts Sunrise Drive: Craycroft Road to Kolb Road Sunset Road: Silverbell Road to I-10 to River Road Sunset Villa Sidewalk/Pedestrian Enhancement Tanque Verde Bike Lanes: Powderhorn to Fennimore Tanque Verde Road: Catalina Highway to Houghton Road Thornydale: Cortaro Farms Road to Linda Vista Boulevard Twin Peaks: Sidewinder-Marana Town Limits Valencia Road Bike Lanes: Cardinal to Mission Valencia Road Street Lighting, Sidewalk, and Widening Valencia Road/Mission Road to I-19 Valencia Road: Alvernon to Kolb Valencia Road: Mark Road to Camino de la Tierra Valencia Road: Mark Road to Wade Road Valencia Road: Mount Eagle Road to Ajo Highway Valencia Road: Wade Road to Mount Eagle Road Wilmot Road: North of Sahuarita Road Wilmot Road: South of I-10 Transportation Total Facilities Management 33 North Stone Emergency Generator 33 North Stone Transformer Replacement ADA Facility Accessibility Projects Arizona Sonora Desert Museum: Gray Water Development of Energy Efficiency and Conservation Strategy Diesel to Solar Conversion at A7 Conservation Ranch Downtown Complex Elections Center Facilities Building Improvements Green Valley Library Roof & HVAC System Replacement Helistop at UPH Kino Campus Install Gas to Electric Turbines at the Adult Detention Complex Justice Court/Municipal Court Complex Main Jail Roof and AC Upgrades Psychiatric Hospital Psychiatric Urgent Care Center Purchase and Install Energy Efficiency Software Rehabilitation of Old Courthouse Prior Years Expenditures 343,478 116,190 1,126,014 2,897,959 2,490,000 355,268 FY 2010/11 Adopted FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 121,522 1,782,924 16,655,529 12,245,313 10,000 765,225 124,882 62,000,000 7,209,045 760,354 128,941 420,499 775,646 414,120 397,536 7,050,376 20,000 1,112,578 489,735 6,973,155 953,414 219,315 21,650 173,000 12,213,636 1,589,419 19,429,379 1,391,737 Beyond 1,095,000 118,059 10,000 20,000 4,200 75,000 5,057,243 60,000 178,941 110,265 6,265,000 10,000 20,000 4,200 542,730 20,000 4,200 4,200 2,083,077 1,200,000 60,000 60,000 50,000 24,575,320 2,761,845 19,446,581 7,519,094 360,000 850,000 850,000 1,465,000 1,350,000 67,841 2,127,500 100,000 100,000 100,000 5,100,211 4,600,000 1,380,000 38,324 42,227,805 14,000,000 16,000,000 420,000 164,154,513 77,371,716 12,000 12,000 75,040 5,898 200,000 50,000 306,000 3,965,930 263,000 288,000 30,000 194,102 50,000 161,700 1,057,193 30,000 3,558,500 80,000 420,000 382,500 5,971,670 197,024 14,207,849 6,030,000 20,000 395,000 80,000 25,930,542 799,620 17,068,706 5,944,066 80,000 4,709 15-9 75,923,764 55,665,759 34,134,074 30,000 30,000 61,408 100,000 300,000 39,153,750 38,051,250 32,492,788 12,373,445 4,025,934 9,816,000 10,290,000 430,057,594 2,000,000 500,291 3,995,000 Total 465,000 1,899,114 17,781,543 15,143,272 2,500,000 1,245,375 62,000,000 7,969,399 1,095,000 247,000 983,229 835,646 2,513,997 472,536 13,307,619 24,825,320 1,291,519 600,000 16,000,000 20,399,995 7,738,409 381,650 1,023,000 12,251,960 46,317,224 19,497,220 16,064,448 14,000,000 16,000,000 420,000 10,290,000 847,123,420 275,000 300,000 226,448 200,000 250,000 211,700 1,363,193 3,995,930 3,558,500 475,000 600,000 682,500 141,600,000 996,644 43,650,000 18,000,000 100,000 4,500,000 Pima County FY2010/2011 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Prior Years Expenditures Replace Motors in the Downtown Governmental Complex Retrofit Lighting and HVAC at 33 N Stone Retrofit Lighting at the Adult Detention Complex Retrofit Lighting at the Public Works Building Retrofit the Downtown Central Plant Chilled Water System Roy Place Commercial Building Restoration Superior Court 8th Floor Remodel Theresa Lee Health Clinic UPH Abrams Clinics Wilmot Branch Library Facilities Management Total 325,000 849,402 850,000 433,947 50,000 2,793,899 60,276,759 Regional Flood Control Arroyo Chico Detention Basin (USACOE) Canada del Oro River Park: Thornydale to Magee City of South Tucson Urban Drainage Diablo Village Regional Detention Basins El Rio Medio (USACOE Study) Floodprone and Riparian Land Acquisition Floodprone Land Acquisition Program Green Valley Erosion Control Mission View Wash Pantano Wash Watershed Study Pantano Wash: Kolb Executive Park Bank Protection Pantano Wash: Mullins Landfill Bank Protection Pantano Wash: Pantano Townhomes Bank Protection Pantano Wash: Speedway to Tanque Verde Pascua Yaqui Tribe Black Wash Urban Drainage Flood Control Improvements Santa Cruz River Continental Ranch Remediation Santa Cruz River Flood Control, Erosion Control and Linear Park: Ajo to 29th Street Santa Cruz River Watershed Study Santa Cruz River: Grant Road to Camino del Cerro River Park Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE Study) Tanque Verde Creek Lakes of Castle Rock Erosion Protection Tanque Verde Creek: Sabino Canyon to Craycroft (USACOE) Tohono O'Odham Nation Urban Drainage Tres Rios del Norte (USACOE Study) Urban Drainage Regional Flood Control Total 8,184,895 2,219,287 1,514,310 1,472,657 885,140 3,638,925 14,895,220 1,438,358 8,802,914 385,200 463,772 327,220 469,456 1,696,712 396,974 299,639 24,047 420,935 1,473,970 3,103,718 22,027 549,295 606,489 1,405,407 3,942,094 58,638,661 Parks and Recreation Arroyo Chico Atturbury Wash Sanctuary Bicycle Lane on Sahuarita Road Catalina Community Park Divided Urban Pathway: Mountain Avenue to First Avenue Houghton Greenway Julian Wash Linear Park Lawrence Park Infrastructure Improvements Lincoln Park Softball Field Improvements Marana Cultural and Heritage Park Mehl-Foothills Park 20,000 25,000 456,000 235,183 37,647 378,420 138,061 46,235 715,908 236,976 375,810 990,000 1,480,000 15-10 FY 2010/11 Adopted 320,833 130,694 175,000 187,816 565,052 103,702 100,000 2,950,000 2,207,153 39,681,788 3,500,000 2,340,000 204,690 60,000 25,000 792,281 1,300,000 35,000 65,000 364,800 229,010 162,000 254,000 1,068,000 603,026 500,000 5,000 329,065 3,046,750 830,000 175,000 893,510 50,000 2,200,000 19,032,132 519,000 946,120 863,353 FY 2011/12 FY 2012/13 FY 2013/14 243,330 23,000 201,764 20,000 765,546 500,000 669,961 57,716,769 39,271,502 3,500,000 1,500,000 25,000 25,000 5,150,000 50,000 1,700,000 2,000,000 2,000,000 6,000,000 6,610,000 5,000,000 6,225,000 350,000 1,000,000 100,000 3,000,000 19,585,000 150,000 3,000,000 22,575,000 1,998,948 38,548,144 FY 2014/15 0 500,000 746,025 2,000,000 604,163 178,694 376,764 187,816 890,052 953,104 950,000 1,869,454 3,500,000 7,000,000 237,494,962 0 16,684,895 4,559,287 1,719,000 6,682,657 1,010,140 4,431,206 21,895,220 1,473,358 8,867,914 750,000 692,782 489,220 723,456 5,477,712 1,000,000 12,299,639 14,002,047 750,000 4,520,720 4,757,352 197,027 1,899,295 1,499,999 1,755,407 15,142,094 133,280,427 391,975 823,634 50,000 3,000,000 13,057,659 391,975 599,000 612,765 872,000 260,592 398,324 3,124,190 10,000 520,000 Total 2,713,000 616,000 510,000 700,000 1,851,500 Beyond 975,000 1,181,303 1,500,000 994,420 648,061 1,359,000 3,700,000 635,300 3,500,000 1,000,000 2,000,000 Pima County FY2010/2011 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Prior Years Expenditures FY 2010/11 Adopted 239,379 2,764,959 FY 2011/12 FY 2012/13 171,605 2,001,216 1,020,000 1,175,000 95,896 465,500 2,381,516 2,707,500 Northside Community Center Pantano River Park: 22nd Street to Michael Perry Park Pathways and Parking Lot Resurfacing Playground Equipment with ADA Compliant Modular Structures Rillito River Park: Mountain to Campbell (south bank) Santa Cruz River Community Park: Menlo Park Santa Cruz River Park: Irvington to Valencia Southeast Community Park Southeast Regional Park/Shooting Range Udall Park Sports Field Improvements Yaqui Park Improvements Parks and Recreation Total 10,000 1,518 32,445 81,043 1,917,778 1,591,781 740,757 12,469,900 265,750 1,149,447 880,822 874,095 17,143,494 3,928,096 1,725,111 8,977,899 5,446,935 Sheriff Communications Emergency Operations Center Regional Public Safety Communications System Sheriff Total 7,501,802 8,189,089 15,690,891 2,000,000 11,817,554 13,817,554 27,211,163 12,595,599 39,806,762 5,177,373 5,177,373 11,900,000 11,900,000 6,000,000 6,000,000 161,145 131,300 120,000 Finance PimaCore Finance Total Neighborhood / Housing Reinvestment 1997 Neighborhood and Housing Reinvestment Arivaca Community Project Avondale Neighborhood Project Barrio Centro Barrio Hollywood Cambio Grande Project Barrio San Antonio Catalina Community Services Building Continental Health Clinic Dunbar Springs Elvira Neighborhood Esperanza En Escalante Veterans Housing Project Honea Heights Redevelopment Project Iowa Project Lessons From Civano Project Menlo Park Neighborhood Midtown Sidewalk Project MLK Apartments Neighborhood Reinvestment Neighborhood Stabilization Program Acquisition Program NW Neighborhood Association Pima Foreclosure Recovery Project Robles Junction/Three Points Toumey Park Wakefield Neighborhood Project West University Neighborhood Association Neighborhood / Housing Reinvestment Total FY 2013/14 FY 2014/15 Beyond Total 0 5,500,000 4,766,175 1,020,000 1,175,000 307,436 850,000 1,133,821 6,000,000 3,067,225 2,472,603 1,614,852 45,400,196 201,540 382,982 1,101,376 1,101,376 260,592 16,967,996 16,967,996 0 7,874,208 7,874,208 0 36,712,965 57,444,446 94,157,411 1,200,000 1,200,000 0 0 0 24,277,373 24,277,373 0 805,128 251,300 295,600 463,690 497,080 486,244 950,000 735,445 464,826 448,140 1,178,000 600,000 166,540 158,408 498,975 455,500 1,254,867 911,555 2,338,642 457,850 1,500,000 500,000 488,000 500,000 476,190 16,881,980 643,983 295,600 523,743 706,103 64,826 350,000 200,000 95,016 145,486 100,000 55,500 896,663 463,690 497,080 486,244 426,257 29,342 400,000 448,140 828,000 400,000 71,524 12,922 398,975 400,000 358,204 911,555 2,338,642 269,912 457,850 1,500,000 230,088 200,000 3,899,694 500,000 276,190 8,304,506 488,000 Open Space 2004 Sonoran Desert Open Space and Habitat Projection 488,000 1,000,000 15-11 1,207,155 2,982,625 0 1,000,000 Pima County FY2010/2011 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name 36th Street Corridor: General Boa Sorte Davis Monthan Encroachment Prevention Kino at 36th: Little America Refining Tortolita Mountain Park Town of Oro Valley: Kelly Ranch Town of Sahuarita Priorities Urban Open Spaces Requested by Jurisdictions Open Space Total Prior Years Expenditures 5,979 2,203 24,538 25,552 747,805 5,802 FY 2010/11 Adopted FY 2011/12 FY 2012/13 FY 2013/14 134,124 1,500,000 1,499,500 166,691 6,300,315 318,732 97,414 18,472 652,291 7,196 546,773 223,735 557,090 1,117,999 1,418,375 1,340,000 38,490 4,756,043 50,000 1,142,074 12,284,684 146,268 17,435 246,137 35,000 40,000 327,785 42,454 42,910 100,000 428,207 310,000 11,510 241,764 150,000 195,000 2,334,470 2,745,073 8,814,021 806,400 29,641 500,000 12,059,094 1,000,000 1,836,041 209,564 250,000 459,564 100,000 250,000 490,436 250,000 300,000 1,390,436 0 0 0 Stadium District Kino Sports Park Lighting Fields 4 and 7 Stadium District Total 90,000 90,000 560,000 560,000 0 0 Fleet Services Mission Road Fuel Station Relocation Fleet Services Total 60,000 60,000 440,000 440,000 0 0 Information Technology Collaboration Environment Data Center Configuration and Support Defense Case Tracking Incident Tracking (GIS) Pima Government Website Information Technology Total Total 0 2,005,979 2,000,000 2,371,452 1,010,346 881,929 1,505,802 1,499,500 166,691 12,441,699 0 465,000 114,849 706,444 1,093,559 507,000 1,400,271 266,189 600,000 1,217,999 2,526,020 1,650,000 50,000 4,997,807 650,000 1,337,074 17,582,212 2,000,000 5,329,505 Solid Waste Environmental Remediation/El Camino Del Cerro Landfill Sahuarita Expansion Phase 1 Tangerine Closure Waste Tire Collection Site Relocation Solid Waste Total Beyond 1,997,797 2,346,914 984,794 811,879 Cultural Resources Ajo Curley School Historic Art Institute Anza National Historic Trail Anza Trail: Llano Grande Campsite Anza Trail: Los Morteros Campsite Anza Trail: Oit Pars Campsite Canoa Ranch Buildings Rehabilitation Canoa Ranch General: Repairs, etc. Dakota Wash Site Acquisition Dunbar School Fort Lowell: Atkins Steel Acquisition Honey Bee Village Site Acquisition Marana Mound Community Site Acquisition Steam Pump Ranch Rehabilitation The Ajo Train Depot Historic Rehabilitation Project Tumamoc Hill Acquisition Cultural Resources Total FY 2014/15 0 75,000 80,000 70,000 475,752 150,000 100,000 180,000 49,961 629,438 50,000 250,000 200,000 1,580,190 729,961 0 0 216,835 226,268 209,804 652,907 0 1,898,043 9,000,000 5,449,516 8,843,662 9,000,000 1,500,000 24,793,178 0 0 100,000 250,000 700,000 500,000 300,000 1,850,000 0 0 0 650,000 650,000 0 0 0 500,000 500,000 9,000,000 15-12 0 0 0 1,898,043 Pima County FY2010/2011 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Communications Access Layer Switch Refresh with PoE Devices Data Center Upgrades Disaster Recovery at Country Club Enterprise Network Security Upgrade Phone System Replacement of the Switch located at the Old Courthouse Communications Total Regional Wastewater Reclamation 22nd Street: I-10 to Tucson Boulevard, Sewer Utility Arivaca Junction WWTF Relief Sewer Broadway: Euclid to Campbell, Sewer Utility Campbell Avenue: Grant Road to Fort Lowell Road, Sewer Utility Continental Ranch Regional Pump Station Corona de Tucson WWTF: Odor Control for Headworks Corona de Tucson WWTF: UV Disinfection & Filtration Golf Links Road/Kolb Road Intersection Improvements: Sewer Utility Grant Road Corridor Improvement: Sewer Utility Grant Road/Craycroft Road Intersection Improvements Green Valley BNROD Exp 2.0 to 4.0 MGD Green Valley WRF: Electrical Rehab Green Valley WWTF: Sludge Digestion Facility Cover Houghton Road: 22nd Street to Tanque Verde Road, Sewer Utility Houghton Road: I-10 to Valencia Road, Sewer Utility Ina Road Aeration Optimization Ina Road WPCF: Biosolids Facilities Improvements Ina Road WPCF: Class A Biosolids Improvements Ina Road WPCF: Concrete Floor Replacements Ina Road WPCF: Corrosion Prevention Program Ina Road WPCF: Enclosed Transfer Station Dewatering Ina Road WPCF: Gravity Belt Thickeners for Biosolids Ina Road WPCF: Road Replacements/Additions Ina Road WPCF: SCADA Process Optimization Ina Road WPCF: Upgrade of Blower Heat Exchanger Ina Road WRF: Rough Screens Ina Road WRF: Grit Classifiers La Canada: River Road to Ina Road, Sewer Utility La Cholla: Magee Road to Tangerine Road, Sewer Utility Magee/Cortaro Farms Road: Thornydale to La Canada Marana BNROD Exp 1.5 to 3.0 MGD Marana WWTP Expansion Mission View Wash Mountain Avenue: Roger Road to Fort Lowell Pantano River Park: Sewer Utility PCRWRD Central Laboratory Complex PCRWRD Central Laboratory Complex Site Civil Prince Road & I-10 ADOT Sewer Modifications Region Wide Conveyance Odor Control Region Wide Conveyance Odor Control System Region Wide Conveyance Vapor Treatment Unit Odor Control Roger Road WWTP Demolition ROMP 32 MGD Reclamation Campus Prior Years Expenditures FY 2010/11 Adopted FY 2011/12 0 180,000 110,000 250,000 200,000 1,225,500 1,965,500 408,500 408,500 68,327 56,000 373,000 128,257 FY 2012/13 FY 2013/14 0 0 392,000 2,053,000 115,000 412,000 1,476,399 FY 2014/15 0 Beyond Total 0 180,000 110,000 250,000 200,000 1,634,000 2,374,000 123,000 214,000 250,000 2,000,000 2,000,000 220,000 231,000 120,000 243,000 235,000 200,000 328,072 500,000 29,300,000 150,000 500,000 65,000 12,639,543 171,614 79,262 850,000 1,150,000 19,026 208,509 105,000 105,000 793,000 16,332,139 20,000 114,738 100,000 330,000 350,000 500,000 273,462 15,277,800 20,962,000 4,189,818 100,000 100,000 100,000 100,000 100,000 250,000 150,000 150,000 21,618,386 2,000,000 65,000 16,349,057 6,740,558 996,670 1,337,082 200,543 290,194 130,000 302,077 22,613 4,265,701 15-13 374,500 1,064,050 525,000 210,000 210,000 259,442 400,000 142,000 12,227,000 7,425,000 3,224,340 640,000 200,000 189,100 10,000 12,447,949 551,000 770,000 331,000 695,000 348,000 1,000,000 15,022,116 5,000,000 6,192,851 4,436,330 2,447,918 2,850,000 1,347,000 1,000,000 10,000 65,113,351 75,000 118,435,412 250,000 67,815,816 15,000,000 362,481 7,021,771 37,559,906 1,177,000 3,781,983 115,000 123,000 214,000 250,000 4,000,000 120,000 694,000 235,000 30,000,000 478,072 500,000 105,000 105,000 858,000 69,401,300 21,810,000 494,000 300,000 1,180,000 1,500,000 769,026 781,971 2,000,000 439,500 1,064,050 1,771,000 980,000 889,000 20,000,000 38,564,024 7,000,000 400,000 142,000 17,660,000 11,210,000 8,621,883 930,194 330,000 491,177 38,290,000 275,100,000 Pima County FY2010/2011 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name ROMP Ina Road WPCF: 12.5 MGD Expansion ROMP Ina Road WPCF: BNRAS System Modification ROMP Ina Road WPCF: HPO Replacement ROMP Ina Road WPCF: Power Generation & Distribution ROMP Plant Interconnect ROMP SCADA RTA Bike Lane Package #2, 22nd Street: Camino Seco to Harrison Road Sabino Creek Pump Station Santa Cruz Interceptor, Phase III Sewer Utility Modification Program Speedway: Camino Seco to Houghton Road Starr Pass/Mission Road Intersection Improvements: Sewer Utility System Wide Conveyance Rehabilitation Program System wide Sewer Conveyance Augmentation Program Tanque Verde Interceptor: Craycroft to Tucson Country Club Tanque Verde Interceptor: Tucson Country Club to Craycroft Road (1997 Authority Phase) Wastewater Avra Valley WRF: Security Regional Wastewater Reclamation Total Total Capital Improvement Projects Less: Fleet Services Less: Communications Less: Regional Wastewater Reclamation Total FY 2010/11 Adopted Capital Projects Fund Prior Years Expenditures FY 2010/11 Adopted 8,709,789 3,405,195 13,659,535 503,351 35,182,468 1,293,504 31,953,714 868,262 38,529,781 7,690,368 6,007,532 3,526,494 113,000 892,349 11,000,000 1,038,602 139,000 109,000 4,000,000 4,000,000 127,651 2,762,452 1,866,188 175,000 113,963,981 460,036,993 189,135 961,000 170,487,957 FY 2011/12 FY 2012/13 FY 2013/14 25,076,800 1,481,800 53,480,800 16,186,281 4,001,000 3,941,000 14,121,800 3,616,297 860,243 3,802,684 3,443,352 3,299,150 1,697,082 200,418 3,500,000 1,786,750 3,114,000 5,782,250 3,000,000 4,000,000 10,000,000 4,000,000 10,000,000 4,000,000 10,000,000 2,450,000 4,000,000 10,000,000 7,350,000 2,180,409 204,502,478 119,388,440 31,934,670 109,101,514 73,357,600 10,556,500 123,594,600 24,380,000 41,190,000 13,460,000 113,000 1,020,000 17,262,452 14,721,602 139,000 109,000 22,180,409 44,000,000 11,242,813 2,055,323 1,156,000 965,413,479 344,576,786 219,382,566 52,175,488 550,159,108 2,424,220,337 20,000 216,034,439 371,595,099 426,294,297 (440,000) (1,965,500) (170,487,957) 198,701,642 15-14 FY 2014/15 Beyond 1,442,813 Total Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name ROMP 32 MGD Reclamation Campus Capital Expenditures: Prior Years 4,265,701 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M 3RWC11 Department Regional Wastewater Reclamation Revenue Net Fund Impact Additional FTEs FY 2010/11 12,447,949 FY 2011/12 65,113,351 FY 2013/14 67,815,816 FY 2014/15 7,021,771 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0 0 0 0 0.0 0 0 0.0 0 0 0.0 0 0 0.0 0 0 0.0 Project Description Design and construct a 32 MGD facility in the vicinity of the existing Roger Road WWTP to achieve nutrient removal. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. The new facility will not include biosolids handling as this process will be accomplished at the Ina Road WPCF. Project Name Justice Court/Municipal Court Complex Capital Expenditures: Prior Years 25,930,542 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs BJUSCT Department Facilities Management FY 2012/13 118,435,412 Beyond 0 Total 275,100,000 Project Justification The 32 MGD facility in the vicinity of the Roger Road wastewater treatment plant will achieve nutrient removal. FY 2010/11 5,971,670 FY 2011/12 39,153,750 FY 2013/14 32,492,788 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Design, construct, and co-locate a new Pima County Justice Court and City of Tucson Municipal Court. The Pima County Justice Court building will provide for a minimum of 16 courtrooms, as well as office space for departments supporting the courts such as the Constables, the County Public Defender, and Legal Defender. The City of Tucson Municipal Court will provide for a minimum of 22 courtrooms, as well as office space for departments supporting the courts such as the City Prosecutor and City Public Defender. FY 2012/13 38,051,250 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 141,600,000 0 0 0 0.0 Project Justification Pima County Justice Courts are now located in three separate facilities downtown: the Old Courthouse, the Legal Services Building, and leased facilities. The existing facilities are too small for current and projected volumes of work. By co-locating the Justice Court and Municipal Court, Pima County and the City of Tucson can design, construct, and operate shared spaces, functions, and activities such as central plant, mechanical and electric spaces, a building entrance lobby, security screening stations, jury assembly space, and public restrooms. 15-15 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name ROMP Ina Replacement Project ID: Road WPCF: HPO 3RIR03 Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 13,659,535 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2010/11 38,529,781 FY 2011/12 53,480,800 FY 2013/14 3,802,684 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 1,400,000 70,000 1,400,000 0 (1,400,000) 0.0 70,000 0 (70,000) 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Design and construct new facilities and modifications to existing HPO wastewater treatment system at Ina Road WPCF for nutrient removal and biosolids improvements. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. The project will also upgrade the effluent disinfection using an enhanced chlorination process. The project will also include a new operations lab to accommodate the future operations needs. Project Name ROMP Ina Road WPCF: Expansion Project ID: 12.5 MGD 3RIR04 Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 8,709,789 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2012/13 14,121,800 0 0 0 0.0 Beyond 0 Total 123,594,600 Project Justification The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process which will remove nitrogen and phosphorus biologically through five stages of anoxic, anaerobic, and aerobic zones. In addition, the project will upgrade the effluent disinfection using an enhanced chlorination process, and will also include a new operations lab to accommodate the future operations needs. FY 2010/11 31,953,714 FY 2011/12 25,076,800 FY 2013/14 3,616,297 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 1,800,000 90,000 1,800,000 0 (1,800,000) 0.0 90,000 0 (90,000) 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Design and construct new facilities and modifications to add a 12.5 MGD wastewater treatment system at Ina Road WPCF for nutrient removal. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. Preliminary and primary treatment facilities will be expanded to accommodate the additional 12.5 MGD capacity. The project will also include effluent disinfection using an enhanced chlorination process. FY 2012/13 4,001,000 0 0 0 0.0 Beyond 0 Total 73,357,600 Project Justification The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process which will remove nitrogen and phosphorus biologically through five stages of anoxic, anaerobic, and aerobic zones. The project will also include effluent disinfection using an enhanced chlorination process. 15-16 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Ina Road WPCF: Improvements Project ID: Biosolids Facilities 3RIR06 Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 12,639,543 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2010/11 16,332,139 FY 2011/12 15,277,800 FY 2013/14 4,189,818 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 500,000 25,000 500,000 0 (500,000) 0.0 25,000 0 (25,000) 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Design and construct new facilities and modifications to increase the biosolids processing capacity of the Ina facility for the immediate future during the overall facility expansion. Design and construct the complete biosolids handling facilities including thickening, digestion, and dewatering for the Ina Road WPCF to process all biosolids from Ina Road WPCF and the new Water Reclamation Campus. The new facilities will be designed to accommodate an upgrade to Class A biosolids production in the future. Project Name Railroad Overpass: Ruthrauff Road Capital Expenditures: Prior Years 0 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Department Transportation 4RTRAI FY 2012/13 20,962,000 0 0 0 0.0 Beyond 0 Total 69,401,300 Project Justification The new facilities and modifications will increase the biosolids processing capacity of the Ina facility for the immediate future during the overall facility expansion. FY 2010/11 0 FY 2011/12 0 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Design and construct a new railroad overpass at Ruthrauff Road. FY 2012/13 0 0 0 0 0.0 0 0 0 0.0 Beyond 62,000,000 Total 62,000,000 0 0 0 0.0 Project Justification Elimination of at-grade crossings with overpasses provides major improvements in mitigation of traffic congestion and provides air quality benefits. 15-17 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Regional Public Safety Communications System Capital Expenditures: Prior Years 8,189,089 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs SCOMMS Department Sheriff FY 2010/11 11,817,554 FY 2010/11 0 0 0 0.0 FY 2011/12 12,595,599 Capital Expenditures: Prior Years 1,916,263 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Department Transportation 4RTLTM FY 2013/14 0 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 34,127 12,573 17,405 162,743 162,743 5,450 233,386 238,836 56,982 408,702 401,579 0 0 0 (56,982) (408,702) (401,579) 1.0 0.0 0.0 Project Description Design, procurement, and deployment of a regional public safety voice and data communications network to serve nineteen fire districts, ten police agencies, and the Pima County Office of Emergency Management and Homeland Security. Collectively these entities are responsible for providing public safety and emergency management services to the Pima County populace and most specifically to their individual jurisdictions. Project Name La Cholla Boulevard: Tangerine Road to Overton Road FY 2012/13 16,967,996 FY 2014/15 7,874,208 Beyond 0 Total 57,444,446 FY 2014/15 (238,836) (238,836) 0 238,836 0.0 Project Justification County needs a regional public safety voice and data communications network that will serve nineteen fire districts, ten police agencies, and the Pima County Office of Emergency Management and Homeland Security. FY 2010/11 4,205,000 FY 2011/12 839,737 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Widen La Cholla to a 4-lane desert parkway between Tangerine Road and Magee Road including a raised landscaped median, a new 4-lane bridge at the Canada del Oro Wash north of Magee Road, and bike lanes in both directions. Install new turning lanes and traffic signals as needed at Naranja Road, Lambert Lane, and Overton Road. FY 2012/13 0 0 0 0 0.0 0 0 0 0.0 Beyond 41,372,000 0 0 0 0.0 Project Justification Provide a parkway-type alternative route to Oracle Road. 15-18 Total 48,333,000 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Valencia Road: Alvernon to Kolb Capital Expenditures: Prior Years 1,589,419 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4VAKDP Department Transportation FY 2010/11 850,000 FY 2011/12 1,350,000 FY 2013/14 100,000 FY 2014/15 100,000 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Reconstruct and widen Valencia Road from Alvernon Way to Kolb Road to a six-lane desert parkway per the adopted RTA plan. Project Name System wide Sewer Augmentation Program Project ID: Conveyance 3PES21 Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 0 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2012/13 100,000 0 0 0 0.0 0 0 0 0.0 Beyond 42,227,805 Total 46,317,224 0 0 0 0.0 Project Justification Improvements will accommodate projected increased traffic in the area as well as public safety. FY 2010/11 4,000,000 FY 2011/12 10,000,000 FY 2013/14 10,000,000 FY 2014/15 10,000,000 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Provides the capacity to handle a 10-year 24-hour storm in the conveyance system to prevent sanitary sewer overflows into the environment. FY 2012/13 10,000,000 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 44,000,000 0 0 0 0.0 Project Justification Program complies with Arizona Administrative Code R18-9C305.2.05 General Permit, Capacity, Management, Operation, and Maintenance, Sewage Collection System (E)(1)(d). 15-19 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Psychiatric Hospital Capital Expenditures: Prior Years 17,068,706 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs BPSYCH Department Facilities Management FY 2010/11 14,207,849 FY 2011/12 12,373,445 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Construct a 50 bed psychiatric facility to complement existing psychiatric services at the University Physicians Healthcare Hospital (UPHH) at Kino. This facility will be located adjacent to UPHH to take advantage of medical and other support services provided by the hospital. Project Name ROMP Plant Interconnect Capital Expenditures: Prior Years 35,182,468 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3RPI09 Department Regional Wastewater Reclamation FY 2012/13 0 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 43,650,000 0 0 0 0.0 Project Justification Currently, Pima County provides inpatient psychiatric services in UPHH. The majority of the psychiatric inpatient beds are located in wings originally designed as medical/surgical nursing units. FY 2010/11 6,007,532 FY 2011/12 0 FY 2012/13 0 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 23,140 1,157 1,215 1,276 1,339 23,140 0 (23,140) 0.0 1,157 0 (1,157) 0.0 1,215 0 (1,215) 0.0 1,276 0 (1,276) 0.0 1,339 0 (1,339) 0.0 Project Description Design, acquire easements, and construct approximately 5 miles of sewer (gravity/pressure), the associated wastewater pumping system, and other system improvements needed to provide operational flexibility to treat tributary flows at either the Roger Road or the Ina Road treatment facilities. Beyond 0 Total 41,190,000 Project Justification The plant Interconnect will provide the ability to divert part of the flow normally treated at the Roger Road Facility to the Ina Road Facility and vice-versa. This will allow de-activation of parts of either plant for repairs or maintenance and allow the balancing of treatment demand with available plant capacity. 15-20 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Marana WWTP Expansion Capital Expenditures: Prior Years 16,349,057 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3MAR10 Department Regional Wastewater Reclamation FY 2010/11 0 FY 2011/12 1,000,000 FY 2013/14 6,192,851 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 3,900 4,095 78,605 8,230 8,641 3,900 0 (3,900) 0.0 4,095 0 (4,095) 0.0 78,605 0 (78,605) 0.0 8,230 0 (8,230) 0.0 8,641 0 (8,641) 0.0 Project Description This project provides for completion of the design and construction of an expansion to the existing Marana WWTP including required setbacks to provide capacity for the growth in the area as well as produce reclaimed water for reuse and/or recharge. Project Name Roger Road WWTP Demolition Capital Expenditures: Prior Years 22,613 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3RWC12 Department Regional Wastewater Reclamation FY 2012/13 15,022,116 Beyond 0 Total 38,564,024 Project Justification Expanding population in the Marana WWTP service area necessitates increased wastewater treatment capacity. FY 2010/11 10,000 FY 2011/12 10,000 FY 2013/14 250,000 FY 2014/15 362,481 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Demolish the existing 41 MGD Roger Road WWTP. The existing Roger Road WWTP will be decommissioned and demolished once the new 32-MGD Wastewater Reclamation Campus (WRC) is complete and in operation. FY 2012/13 75,000 0 0 0 0.0 0 0 0 0.0 Project Justification Replaced by regional reclamation campus. 15-21 0 0 0 0.0 Beyond 37,559,906 Total 38,290,000 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name La Canada Drive: Ina Road to River Road Capital Expenditures: Prior Years 4,905,707 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4LCRRI Department Transportation FY 2010/11 6,317,000 FY 2011/12 15,815,000 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 Project ID: Department Sheriff Emergency Operations SCOMOC Capital Expenditures: Prior Years 7,501,802 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Beyond 0 Total 37,982,216 2,600 0 0 0 0.0 0 0 0 0.0 Project Description Widen La Canada from the existing 2/3 lane roadway to 4 lanes with medians, turn lanes, bike lanes, sidewalks, equestrian paths, and new drainage structures at wash crossings throughout the corridor. Project Name Communications Center FY 2012/13 10,944,509 FY 2010/11 2,000,000 FY 2010/11 0 0 0 0.0 2,600 0 (2,600) 0.0 0 0 0 0.0 Project Justification The improvements will benefit the area by accommodating the existing and projected increased traffic in the area as well as improve vehicular, pedestrian, bicycle, and equestrian safety. In addition, the improved drainage will provide all weather crossings thus improving the overall mobility for emergency providers, residents, and citizens using this route. FY 2011/12 27,211,163 FY 2012/13 0 FY 2013/14 0 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 216,475 5,015 94,135 94,134 0 0 0 0.0 0 0 0 0.0 Project Description Design, construct, and occupy a communication and emergency operations center to co-locate and support the Pima County Sheriff’s Department, Tucson Police Department, Tucson Fire Department, and Pima County Office of Emergency Management & Homeland Security. Project will also include 9-1-1 telecommunications equipment to support the 9-1-1 service requirements of these agencies. 310,610 0 (310,610) 4.0 99,149 0 (99,149) 0.0 FY 2014/15 0 Total 36,712,965 FY 2014/15 0 0 0 0.0 Project Justification In 2004 voters authorized the County to design, communication and emergency operations center to Pima County Sheriff’s Department, Tucson Police Department, and Pima County Office of Emergency Security. 15-22 Beyond 0 construct, and occupy a co-locate and support the Department, Tucson Fire Management & Homeland Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Houghton Road: Interstate 10 to Tanque Verde Road Capital Expenditures: Prior Years 74,000 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4HRSTV Department Transportation FY 2010/11 160,000 FY 2011/12 0 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Widen Houghton Road to a four-lane cross section with multi-use lanes, curbs, storm drains, and outside landscaping The segment between Old Vail Road and Golf Links Road is to have a six-lane cross section. Project Name Craycroft: River to Sunrise Capital Expenditures: Prior Years 31,934,353 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Department Transportation 4CRRSD FY 2012/13 0 0 0 0 0.0 0 0 0 0.0 Beyond 32,000,000 Total 32,234,000 0 0 0 0.0 Project Justification The project will reduce congestion and enhance safety along Houghton Road. FY 2010/11 10,083 FY 2011/12 0 FY 2012/13 0 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 Beyond 0 Total 31,944,436 12,500 0 0 0 0.0 0 0 0 0.0 Project Description Reconstruct and widen existing Craycroft Road to a four-lane divided roadway with a raised landscape median and median left turn lanes as determined by local access and circulation studies; multi-use lanes, outside curbs, storm drains, landscaping, neighborhood screening, and noise mitigation as warranted. The project will include new culverts for the Craycroft Wash and other transverse drainage as necessary. 0 0 0 0.0 12,500 0 (12,500) 0.0 0 0 0 0.0 Project Justification The project will reduce congestion and enhance safety along Craycroft Road. 15-23 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Magee Road/Cortaro Farms Road: Mona Lisa to La Canada Capital Expenditures: Prior Years 747,843 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4RTMLI Department Transportation FY 2010/11 5,986,000 FY 2011/12 13,837,000 FY 2013/14 2,000,000 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Realigns and improves the Magee/LaCholla Intersection and changes 2-lane roadway to a 4-lane desert parkway with sidewalks and bike lanes. Project Name Green Valley BNROD Exp 2.0 to 4.0 MGD Capital Expenditures: Prior Years 0 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3GVB20 Department Regional Wastewater Reclamation FY 2012/13 8,800,000 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 31,370,843 0 0 0 0.0 Project Justification The project will reduce congestion and improve safety and mobility. FY 2010/11 0 FY 2011/12 200,000 FY 2013/14 500,000 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Future expansion needs to accommodate the growing population. FY 2012/13 0 0 0 0 0.0 0 0 0 0.0 Beyond 29,300,000 0 0 0 0.0 Project Justification Future expansion needs to accommodate the growing population. 15-24 Total 30,000,000 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Magee Road/Cortaro Farms Road: Corridor Study & Thornydale Road to Mona Lisa Capital Expenditures: Prior Years 2,928,554 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4MCFTL Department Transportation FY 2010/11 1,273,461 FY 2011/12 6,340,000 FY 2013/14 7,350,000 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Following the Cortaro Farms Road alignment between Thornydale Road and Shannon Road, this project widens Magee Road to a 4-lane arterial between Thornydale and La Canada and includes a raised landscaped median, bike lanes in each direction, and ADA-accessible sidewalks. In addition, the project includes the elimination of the “jog” in the road alignment that currently exists at La Cholla Boulevard, a new bridge, additional turn lane, signalization and intersection improvements at Thornydale Road, both Shannon Road intersections, and La Cholla Boulevard, and new culverts throughout to convey a 100-year peak discharge under the road. Project Name La Cholla Boulevard: Ruthrauff Road Project ID: Department Transportation 4LCITR River Road to Capital Expenditures: Prior Years 9,125,438 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2012/13 10,706,000 0 0 0 0.0 0 0 0 0.0 Total 28,598,015 0 0 0 0.0 Project Justification This project will provide continuous east-west connectivity in the urbanized northwest area and improve safety by eliminating rural roadway stretches and the roadway “jog” at La Cholla Boulevard. FY 2010/11 8,832,000 FY 2011/12 1,608,643 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 Beyond 0 FY 2012/13 0 1,500 7,500 1,500 0 (1,500) 0.0 7,500 0 (7,500) 0.0 Project Description Project is part the improvement plans for the entire La Cholla corridor to provide additional transportation facility of regional significance to serve the northwest area. The project includes widening of La Cholla Boulevard from Ruthrauff Road north to River Road including a new Rillito River bridge. The project will have six through traffic lanes with a raised landscape median, multi-use lanes, outside curbs, storm drains, and landscaping. Neighborhood noise mitigation will be incorporated in the vicinity of residential areas. 0 0 0 0.0 Beyond 8,968,104 Total 28,534,185 0 0 0 0.0 Project Justification This project will provide additional regional access into the heavily developed northwest area. 15-25 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name La Canada Drive: Concordia Project ID: Ina Road to Calle 4RTCCI Department Transportation Capital Expenditures: Prior Years 13,644,171 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2010/11 11,100,000 FY 2011/12 3,350,000 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 Project ID: Department Transportation Euclid Avenue to 4BBECC Capital Expenditures: Prior Years 1,348,247 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Beyond 0 Total 28,094,171 2,500 0 0 0 0.0 0 0 0 0.0 Project Description Widen La Canada to a 4-lane arterial between Calle Concordia and River Road with a raised landscaped median, multi-use lanes in both directions, and an equestrian trail on the east side of the roadway. New turning lanes and traffic signals as needed at intersections with Orange Grove Road, Ina Road, Magee Road, and Hardy Road as well as new box culverts at the Pegler Wash, Carmack Wash, Garfield South Wash, Roller Coaster Wash, Casas Adobes Wash, and Nanini Wash to convey 100-year peak discharge under the road. Project Name Broadway Boulevard: Country Club FY 2012/13 0 2,500 0 (2,500) 0.0 0 0 0 0.0 0 0 0 0.0 Project Justification This project doubles the roadway capacity from Calle Concordia to River Road and relieves major current capacity problems. FY 2010/11 0 FY 2011/12 0 FY 2013/14 8,412,000 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Increase the number of lanes on Broadway Boulevard from Euclid Avenue to Campbell, including improved intersections, traffic signals, a landscaped median, multiuse lanes, sidewalks, street lighting, storm drains, public art, and other urban arterial features. Replace the current five-lane section with a contemporary urban arterial. FY 2012/13 0 0 0 0 0.0 0 0 0 0.0 Beyond 15,239,753 Total 25,000,000 0 0 0 0.0 Project Justification Reduce congestion and enhance safety along Broadway Boulevard as well as providing significant opportunities to revise the urban streetscape and development pattern along Tucson's main street. 15-26 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Sunset Road: Silverbell Road to I-10 to River Road Capital Expenditures: Prior Years 20,000 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4RTSUN Department Transportation FY 2010/11 60,000 FY 2011/12 60,000 FY 2013/14 50,000 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Design and construct Sunset Road from Silverbell Road to I-10 to River Road including two travel lanes, a center turn lane, a new bridge across the Santa Cruz River, a new railroad grade separation, bike lanes in each direction, and curbs with ADA-accessible sidewalks. Project Name ROMP Ina Road WPCF: Generation & Distribution Project ID: 3RIR07 Department Regional Wastewater Reclamation Power Capital Expenditures: Prior Years 503,351 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2012/13 60,000 0 0 0 0.0 0 0 0 0.0 Beyond 24,575,320 Total 24,825,320 0 0 0 0.0 Project Justification This project adds a new connection across the Santa Cruz River and I-10 into the urban area via the Sunset Road extension to I-10 and to River Road. FY 2010/11 7,690,368 FY 2011/12 16,186,281 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Design and construct new facilities to produce and distribute the energy required to operate the facility. Biogas produced at the site will be 100% utilized. Facilities will include primary and alternate power requirements. FY 2012/13 0 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 24,380,000 0 0 0 0.0 Project Justification New facilities will produce and distribute the energy required to operate the facility. 15-27 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name PimaCore Project ID: Capital Expenditures: Prior Years 5,177,373 FNPMCR Department Finance O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2010/11 11,900,000 FY 2011/12 6,000,000 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Replaces targeted primary business software systems and implements an enterprise resource planning software application. Project Name I-19 Frontage Road: Continental Road to Canoa Road Capital Expenditures: Prior Years 12,336,183 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Department Transportation 4INFRC FY 2012/13 1,200,000 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 24,277,373 0 0 0 0.0 Project Justification Pima County business systems do not provide adequate support for Finance and Human Resource functions. Access to information for decision-making is difficult due to lack of system integration. FY 2010/11 10,999,219 FY 2011/12 250,000 FY 2012/13 0 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 Beyond 0 Total 23,585,402 3,500 0 0 0 0.0 3,500 0 (3,500) 0.0 Project Description Construct 1.2 miles of frontage road that was not built with the original I-19 construction and crosses two major drainages, the Demitri and Esperanza Washes. These wash crossings will require bridge structures. The project will be a two-lane road with improved shoulders. 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Justification The project will complete the linkages in the frontage road system from Continental Road south to Arivaca Junction and Arivaca Road. 15-28 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name System Wide Conveyance Rehabilitation Program Capital Expenditures: Prior Years 0 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3CRP01 Department Regional Wastewater Reclamation FY 2010/11 4,000,000 FY 2011/12 4,000,000 FY 2013/14 4,000,000 FY 2014/15 4,000,000 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Rehabilitate, repair, and replace conveyance system elements and associated siphons, manholes, junction structures, force mains, and pump stations. Project Name Floodprone Land Acquisition Program Capital Expenditures: Prior Years 14,895,220 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4BFACQ Department Regional Flood Control FY 2012/13 4,000,000 0 0 0 0.0 0 0 0 0.0 Beyond 2,180,409 Total 22,180,409 0 0 0 0.0 Project Justification Improvements comply with Arizona Administrative Code R18-9C305.2.05 General Permit, Capacity, Management, Operation, and Maintenance, Sewage Collection System (E)(1)(d) with the CMOM permit issued by Arizona Department of Environmental Quality. FY 2010/11 1,300,000 FY 2011/12 1,700,000 FY 2012/13 2,000,000 FY 2013/14 2,000,000 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 1,500 1,500 1,500 1,500 1,500 1,500 0 (1,500) 0.0 1,500 0 (1,500) 0.0 1,500 0 (1,500) 0.0 1,500 0 (1,500) 0.0 1,500 0 (1,500) 0.0 Project Description Acquire land for the purpose of removing residents and personal property from areas subject to severe flood and erosion hazards. Beyond 0 Total 21,895,220 Project Justification The acquisition of floodprone lands provide multiple community benefits including natural moderation of floods by reducing flow velocities, increased groundwater recharge, protection of wildlife habitat, and preservation of open space. 15-29 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Ina Road WPCF: Improvements Project ID: Class A Biosolids 3RIR08 Department Regional Wastewater Reclamation Capital Expenditures: Prior Years 171,614 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2010/11 20,000 FY 2011/12 0 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Design and construct new facilities and modifications to upgrade the Biosolids production from Class B to Class A. Project Name Kinney Road: Ajo Way to Bopp Road Capital Expenditures: Prior Years 3,081,341 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Department Transportation 4KRAWB FY 2012/13 0 0 0 0 0.0 0 0 0 0.0 Beyond 21,618,386 Total 21,810,000 0 0 0 0.0 Project Justification The upgraded facilities are expected to be constructed after the completion of the Ina Road WPCF capacity and effluent quality upgrades. As the upgrades continue the need to produce Class A biosolids is a major concern. Planning and possibly design and construction will be completed during the ROMP Program time frame. FY 2010/11 24,900 FY 2011/12 251,000 FY 2013/14 7,458,000 FY 2014/15 7,036,000 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 Project Description Widens Kinney Road to four lanes with improved shoulders, roadside drainage, and landscaping. The median treatment will be either a raised landscape median or a twoway median left-turn lane pending further evaluation of local area access and circulation requirements. FY 2012/13 2,557,000 0 0 0 0.0 0 0 0 0.0 Beyond 0 Total 20,408,241 0 0 0 0.0 Project Justification The project will reduce congestion and enhance safety along Kinney Road. 15-30 Pima County FY2010/11 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2010/2011 - 2014/2015 AND BEYOND Project Name Thornydale: Cortaro Farms Road to Linda Vista Boulevard Capital Expenditures: Prior Years 953,414 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4TTCLV Department Transportation FY 2010/11 0 FY 2011/12 0 FY 2013/14 0 FY 2014/15 0 FY 2010/11 Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 0 0 0 0.0 0 0 0 0.0 FY 2012/13 0 0 0 0 0.0 0 0 0 0.0 FY 2011/12 0 FY 2013/14 0 FY 2014/15 0 Project ID: Increase/(Decrease) from Prior Year FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15 Department Transportation O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2010/11 Total 20,399,995 0 0 0 0.0 Project Description Widens the existing Thornydale Road to a four-lane divided cross section with raised landscape median, outside curbs, multi-use lanes, storm drains, landscaping and noise mitigation and screening adjacent to residential areas where warranted. The project will include a drainage structure to carry Hardy Wash and other transverse drainages under Thornydale Road. Note: reflects planning and design costs after FY 1996/97. Project Name Capital Expenditures: Drexel Road: Tucson Boulevard to Prior Years FY 2010/11 Alvernon Way 42,581 0 4DTBAW Beyond 19,446,581 Project Justification The project will reduce traffic congestion and enhance safety along Thornydale Road as well as improving access and safety in the vicinity of Arthur Pack Regional Park and Mountain View High School. 0 0 0 0.0 0 0 0 0.0 Project Description Reconstruct and widen Drexel Road including two traffic lanes in each direction, multiuse lanes, outside curbs, storm drains, landscaping and neighborhood noise mitigation if warranted. The roadway median will be either a raised landscape median or a two-way left-turn lane to be determined by further study of local access and circulation needs. Significant improvements will be made in the drainage along the roadway and in the roadway profile where it intersects the north-south street system. FY 2012/13 0 0 0 0 0.0 0 0 0 0.0 Beyond 19,957,419 0 0 0 0.0 Project Justification The project will reduce congestion and enhance safety. 15-31 Total 20,000,000 This page intentionally left blank. 15-32 Pima County FY 2010/2011 Adopted Budget SUPPLEMENTAL INFORMATION SUMMARY Page Glossary of Terms and Acronyms .............................................................................................. 16-2 Super Department Listing............................................................................................................ 16-24 Pima County Budget Policies...................................................................................................... 16-29 Pima County Debt Policies and Practices.................................................................................. 16-39 Pima County Bonding Disclosure, Accountability & Implementation..................................... 16-43 Long Term Debt Service Schedules ........................................................................................... 16-50 Valuation of Property for Taxing Purposes In Arizona ............................................................. 16-59 Components of Arizona’s Property Tax System ....................................................................... 16-60 Full Cash Values by Class: 2006 - 2010...................................................................................... 16-61 Limited Values by Class: 2006 - 2010 ......................................................................................... 16-62 Assessment Ratios by Class: 2006 - 2010 ................................................................................. 16-63 Secondary Net Assessed Values by Class: 2006 - 2010 ........................................................... 16-64 Primary Net Assessed Values by Class: 2006 - 2010 ................................................................ 16-65 Property Tax Levies and Collections - Ten Year History .......................................................... 16-66 Property Tax Rates-Direct and Overlapping Governments - Ten Year History ...................... 16-67 Pima County Population, Cities & Towns, and Unincorporated Areas: 1996 - 2009 .............. 16-68 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2009, 2010, 2020, 2030, 2040, 2050 ................................................. 16-69 Pima County Population & Employment - Ten Year History .................................................... 16-70 Addresses & Telephone Numbers .............................................................................................. 16-71 16-1 Pima County FY 2010/2011 Adopted Budget GLOSSARY OF TERMS AND ACRONYMS Account - An individual item of expenditure or revenue used in line item budgeting, e.g., books, out-ofstate travel, overtime, court fees, interest. Accounting Method (Accrual Basis & Modified Accrual Basis) - Under the accrual method, revenues are recognized when they are earned, and expenses are recognized when they are incurred. The budgets of the proprietary funds are presented using the accrual basis. Under a modified accrual method, revenues are recognized when they are measurable and available to finance expenditures. Expenditures, on the other hand, are generally recognized when incurred. (Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year.) The budgets of the governmental funds are presented on a modified accrual basis. Activity - An effort of a department that contributes to the achievement of a program objective. The smallest operational element of a strategic budget, organized as follows: - Program - Service - Activity Ad Valorem Tax - A tax based on the value of property. ADA - Americans with Disabilities Act - An enactment to protect the employment and accessibility rights of disabled individuals. Adopted Budget - Per ARS §42-17105, the Board of Supervisors shall “....finally determine and adopt estimates of proposed expenditures” and such “adopted estimates” shall “constitute the budget of the County .... for the current fiscal year.” Per statute, this must be done on or before the fourteenth day before the day on which the Board levies taxes (which, in turn, must be done on or before the third Monday in August each year). AFCAP - Actual Full Cost Allocation Plan - The plan that identifies the costs of support services provided by the central service departments of Pima County to its operating departments and special revenue, internal service, and enterprise fund departments. The AFCAP for a given fiscal year is based on the actual expenditures of the prior fiscal year. The plan is prepared annually by the Financial Control & Reporting Division of the Department of Finance and Risk Management. AGAVE - Software used by Pima County Superior Court and Clerk of the Superior Court, primarily for case management, calendaring, arbitration tracking and statistical data collection of criminal, civil, and family law cases. AHCCCS - Arizona Health Care Cost Containment System - The Arizona Medicaid alternative program that provides prepaid (capitation rate) health care for eligible citizens through health maintenance organizations or fee for service programs. Alcoholic Beverage License Revenue – Intergovernmental revenue from the State of Arizona, whereby Pima County receives $3,000 each time a new liquor license is granted to a business operating in the unincorporated area of the county. ALTCS - Arizona Long Term Care System - The Arizona Medicaid alternative program for long term care added to the AHCCCS program effective January 1, 1989. 16-2 Pima County FY 2010/2011 Adopted Budget Annualized Cost - Operating cost incurred at annual rates for a portion of the prior fiscal year and which must be incurred at similar rates for the entire twelve months of the succeeding fiscal year. Antiracketeering Fund - A group of special revenue funds administered pursuant to ARS §132314.03. The County Attorney and the Sheriff administer their own antiracketeering funds. The County Attorney’s fund includes funds held for other local law enforcement agencies. Racketeering is defined as any illegal act committed for financial gain. AOC Retirement Plan - Administrative Office of Courts Retirement Plan - A qualified pension plan under the Corrections Officer Retirement Plan (CORP) that provides retirement and other benefits to County judiciary probation, surveillance, and juvenile detention officers. The AOC Retirement Plan is administered by the Public Safety Personnel Retirement System (PSPRS). Appropriation - A legal authorization granted by the County Board of Supervisors to make expenditures/expenses and to incur obligations for specific purposes during a fiscal year. ARRA - American Recovery and Reinvestment Act - Federal legislation enacted during February 2009 to speed the nation's economic recovery, create and save jobs, and provide services to people affected by the recession. The economic stimulus measures provided by the ARRA include investment in the areas of community and economic development, infrastructure, human services, transportation, and workforce development. ARS - Arizona Revised Statutes - The revision and codification of the laws of the state of Arizona of a general or public nature and enacted into law as the Arizona Revised Statutes, Laws 1955, Third Special Session, Chapter 3. ASRS - Arizona State Retirement System - A defined benefit plan as described in section 414(j) of the Internal Revenue Code that provides retirement and other benefits to state employees and employees of participating state political subdivisions not covered by one of the Public Safety Personnel Retirement System (PSPRS) plans. Most Pima County employees are members of the ASRS. Assessed Valuation - An annual determination of the just or fair value of real estate or other property by the County Assessor and the Arizona Department of Revenue as a basis for levying taxes. Assessment Ratio - The percentage factors that are associated with the various legal classes of a property. The ratios are set by the State Legislature. A history of the values is shown in the table “Assessment Ratios By Class For Tax Years 2006–2010” in this section. Base Budget - The Financial Planning System contains packages A through Z. Package A refers to a department’s Base or Target Budget, or for non-General Fund departments, the level of operating expenditures/expenses which can be supported by a department’s current financial resources. The base budget is the prior year’s budget adjusted for known financial changes, such as the annualization of approved prior year supplemental packages and prior year salary and benefit adjustments. Board of Deposit - The Board of Supervisors, sitting as the Board of Deposit, designates the servicing bank for the deposits of state and County monies. ARS §35-325 specifies the requirements and procedures which govern the conduct of this board. Bond - A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date in the future (called the maturity date), together with periodic interest at a specific rate. 16-3 Pima County FY 2010/2011 Adopted Budget Bond Implementation Ordinances - Ordinances Nos. 1997-35, 1997-80, 2004-18, and 2006-29 that schedule the sale of bonds authorized by Pima County voters in the May and November 1997 bond elections, the May 2004 bond election, and the May 2006 bond election. These ordinances also establish basic parameters as to how the County will program capital improvements funded with bond revenues. Compliance with these restrictions is governed by Truth in Bonding ordinances, which provide specific guidance on bonding disclosure, accountability, and implementation. Bond Principal - The face value of a written promise to pay a specified sum of money at a specified date(s) in the future, called the maturity date(s). Budget - A financial plan consisting of an estimate of proposed expenditures/expenses and their purposes for a given period and the proposed means of financing them. Budget Amendment Process - Procedure a department must follow in order to request modification of its adopted budget. Budget amendments must be approved by the Board of Supervisors. Budget Stabilization Fund - Prior to fiscal year 1999/2000, the only method of managing budget exceedences was to reserve funding for this purpose in the Board of Supervisors’ Contingency fund. In fiscal year 1999/2000, this process was further developed and institutionalized through the establishment of the Budget Stabilization fund within the Contingency department of the General Fund budget. Items which are funded in Budget Stabilization include planned salary compensation, and approved department supplemental packages, where the exact timing or details of the project are not yet determined. Budget System - Financial Planning System (FPS). See FPS. Business Licenses and Permits - Revenues derived from businesses and occupations that must be licensed before operating in the unincorporated area of Pima County, i.e., licenses for itinerant peddlers, pawn broker businesses, initial application fees for industrial users of the wastewater system, the initial license to provide cable TV services to residents, and periodic operating charges levied on providers of cable TV services. Most revenues come from operating charges for cable TV in the unincorporated area and the use of County owned rights-of-way by cable and other telecommunications companies. C-Path - The Critical Path Institute (C-Path), a non-profit institute, is a collaborative partnership involving the University of Arizona, SRI International, and the Federal Drug Administration for the purpose of expediting development and approval of new medications. As an enhancement to local government, Pima County contributed annually to the project through fiscal year 2009/10. CAA - Community Action Agency - Refers to grants administered by the Community Services, Employment & Training Department to assist community agencies in providing services to families and individuals living at or below poverty level. CAFR - Comprehensive Annual Financial Report – The official annual report for Pima County prepared in accordance with generally accepted accounting principles (GAAP) and in conformance with standards of financial reporting as established by the Governmental Accounting Standards Board (GASB) using guidelines recommended by the Government Finance Officers Association (GFOA). The CAFR includes financial statements and analysis, along with statistical data on financial, nonfinancial, and demographic trends. It is also used by bond rating agencies, such as Moody’s, Standard & Poor’s, and Fitch, to determine credit risk, and thus interest rates, for bonds issued by the County. Capital Expenditures Object Level - A collection of capital expenditure/expense accounts grouped and assembled by type for budgeting purposes. 16-4 Pima County FY 2010/2011 Adopted Budget Capital Project - Construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the Capital Improvement Program (CIP). Capital Project Expenditures - Expenditures for construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the CIP. Capital Projects Fund - A fund used to account for financial resources to be used for the acquisition, remodeling, or construction of major capital facilities (other than those financed by Proprietary Funds). Carryover Appropriations - Amounts budgeted in the current fiscal year for expenditures that were originally budgeted in the previous fiscal year and for which obligations have been incurred that cannot be met by the end of the previous fiscal year. Carryover appropriations for General Fund departments are reserved in prior year carryovers within the Contingency department. All carryovers must be approved by the County Administrator. CDBG - Community Development Block Grant - Housing and Urban Development block grant funds to be used for increasing available housing and to assist in the physical improvement of low and moderate income communities. Charges for Services - Fees charged for performance of a service. Chart of Accounts - A listing of the asset, liability, equity, expenditure, and revenue accounts that are used in the accounting, operations, and budgeting processes. CIP - Capital Improvement Program - A program outlining all the acquisition, remodeling, and construction of projects costing $100,000 or more to be undertaken by Pima County during the current budget year and the following four fiscal years. CJEF - Criminal Justice Enhancement Fund - A 47 percent surcharge on all traffic fines collected. The state treasurer administers the funds and allocates them among different agencies such as law enforcement, courts, and health services. Classification - A title and code assigned to a grouping of similar personnel positions as described in the appropriate class specification (the official document defining the type and level of duties and responsibilities and the minimum qualifications of positions assigned to a particular classification). COLA - Cost of Living Adjustment - An adjustment of the compensation rates of regular County employees who are not elected officials. The frequency of such adjustments is determined by the Board of Supervisors, as is the manner in which the COLA is applied. Combined Property Tax Rate – The overall rate at which property is taxed, including both the primary property tax rate and secondary property tax rate. Community & Economic Development - The organizational entity comprised of the following departments: Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library District; Economic Development & Tourism; Kino Sports Complex; School Superintendent; and the Stadium District. Contingency Funds - Funds reserved by the Board of Supervisors for services or programs which the Board may release for departments to use during the course of the fiscal year. The current reserve categories are Prior Year Carryovers, General Contingency (unreserved), Budget Stabilization, Tax Reduction/Debt Retirement, and General Fund Reserve. 16-5 Pima County FY 2010/2011 Adopted Budget COPs - Certificates of Participation - A common form of lease-purchase financing, Certifications of Participation are lease-purchase agreements that are divided into fractions and sold to multiple investors, similar to stocks, usually in $5,000 denominations. COPs are tax-exempt agreements that fund capital improvement projects, with the underlying project assets serving as collateral for investors who receive a share of whatever revenue is derived from the lease or lease-purchase. COPS Grants - As a component of the U.S. Department of Justice, the Office of Community Oriented Policing Services (COPS) was created through the Violent Crime Control and Law Enforcement Act of 1994. Funds from COPS Grants are used to advance the practice of community policing, provide training and technical assistance at all levels of law enforcement, and provide resources to acquire and deploy innovative crime-fighting technologies. CORP - Corrections Officer Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to various state and municipal corrections/detention employees, county detention officers, and non-uniformed county sheriff department employees whose primary duties require direct contact with inmates. The CORP is administered by the Public Safety Personnel Retirement System (PSPRS). Cost Allocation Plan - The documents identifying, accumulating, and allocating or developing billing rates based on the allowable cost of services provided by a governmental unit to its departments. Pima County uses an Internal Cost Allocation Plan to recover indirect costs from Enterprise Funds, Internal Service Funds, and some Special Revenue Funds. The County recovers indirect costs based on a combination of actual costs and usage information from prior fiscal years. Pima County uses a second Cost Allocation Plan to recover indirect costs from federal grant programs. This plan is prepared following federal guidelines specified in Circular A-87. Cost Center - The lowest financial organization unit. Each center is identified by a unique seven-digit identifier. The first three digits (numeric digits or a combination of alpha characters and numeric digits) identify the department to which the center is assigned. Financial transactions are recorded by fund/center/account. County Administration - The organizational entity comprised of the departments of Assessor, Board of Supervisors, Clerk of the Board, County Administrator, Elections, Finance and Risk Management, Forensic Science Center, Human Resources, Information Technology (includes Communications, an internal service fund department), Non Departmental (Contingency, Debt Service, General Fund Debt Service, General Government Revenues, and Non Departmental), Procurement, Recorder, and Treasurer. County Free Library District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 24, and Title 11, Chapter, 7, to provide county residents with free and equitable access to information resources needed for full participation in the community and for the enrichment of individual lives. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the County Free Library District, is authorized to levy a secondary property tax on all property within the district to fund necessary expenditures/expenses for the benefit of property holders in the district. Debt Service Fund – A segregated fund used to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. Debt Service Requirement - The amount of money required to pay both the interest and principal on outstanding debt over a set period of time. 16-6 Pima County FY 2010/2011 Adopted Budget Department - A grouping of cost centers that share a common purpose and funding source. In the accounting and budget systems, cost centers are represented/denoted by a seven-digit alphanumeric code. Cost centers that are a component of a department have in common the first three digits of the numeric or alphanumeric identifier. For example, the aggregation of all cost centers beginning with the digits “160" is the County Attorney Department and the aggregation of all cost centers beginning with the digit “W" is Regional Wastewater Reclamation. (Also see Super Department definition.) DSH – Disproportionate Share Hospital Program - Program whereby hospitals that serve a disproportionate number of low income patients receive a separate payment in addition to their standard Medicare and/or Medicaid reimbursement. Pass through funding is received by Pima County from the Arizona Board of Regents and paid to AHCCCS as the state match to draw down federal DSH matching funds. Direct Cost - A cost that can be identified with a specific cost objective and not a common, joint, or collective purpose. Discretionary Programs - Programs that are not mandated by law or any other authority. Division – An element or segment of government that is organized as a specific administrative or functional unit. ECAP - Employee Combined Appeal Program - The annual Pima County work site fund raiser, allowing employees to contribute to their favorite charity through payroll deduction or a one time donation. Economic Estimates Commission - Commission mandated under the Arizona Constitution to establish each year an aggregate expenditure limitation from local revenues for counties, cities and towns, community college districts, and local school districts. Enterprise Fund - A fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. EORP - Elected Officials' Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to state and county elected officials, supreme court justices, superior court and court of appeals judges, and full-time superior court commissioners. The EORP is administered by the Public Safety Personnel Retirement System (PSPRS). Excise Tax - A tax imposed by federal, state, or local governments on the sale or consumption of specific goods or services. In its broadest meaning, an excise tax is similar to a sales tax, which typically levies a fixed percentage tax on the monetary value of goods or services when purchased by consumers. Title 42, Chapter 6, Article 3, of the Arizona Revised Statutes allows the voters in most Arizona counties to enact countywide jail facilities, capital projects, and transportation excise taxes. More than twenty years ago, the County approved a 1 percent tax (now 6 percent) on the rental of hotel/motel rooms in the unincorporated area of the County, and in May 2006 voters approved the Regional Transportation Authority’s countywide 0.5 percent transportation excise tax. Upon the unanimous vote of the Board of Supervisors, the County is allowed by statute to enact up to a 0.5 percent general county excise tax. At this time, Pima County does not impose such an excise tax. (Also see Sales Tax and Transaction Privilege Tax.) 16-7 Pima County FY 2010/2011 Adopted Budget Exemption from Property Taxes - The Arizona Constitution exempts property held by federal, state, or local governments and educational, charitable, and religious nonprofit organizations from property tax. The few remaining veterans of certain foreign wars, widows/widowers, and disabled persons are eligible for partial exemptions determined by income and value of their property. All household goods used in a residence and owned by the user are also exempt from a personal property tax. Expenditure - Refers to the outflow of funds paid for assets, goods, or services obtained which are used for funds other than the Enterprise Fund and Internal Service Fund departments (the Proprietary Funds). A capital expenditure is an expenditure from a departmental operating budget for the acquisition of, or addition to, a fixed asset that costs more than $1,000 and has a useful life of at least one year. Expenditure Limitation - On June 3, 1980, Arizona voters approved Arizona Constitution, Article IX, §20 and §21, prescribing an expenditure limitation for each county, city, town, and community college district. The purpose of the expenditure limitation is to control expenditures and limit future changes in spending to adjustments for inflation, deflation, and population growth. Expense - Charges incurred (whether paid immediately or unpaid) for Proprietary Funds. Facilities Renewal Fund - A fund established, subject to annual appropriation, to provide resources for the on-going need to repair and rehabilitate existing, aging County buildings. FARE - Fines/Fees and Restitution Enforcement – A program administered by the Arizona Supreme Court to assist courts in obtaining payment for court ordered fines, fees, and restitution cases in default. Fill The Gap - A funding mechanism enacted by the state in 1999 to provide counties with resources to improve criminal case processing. A state appropriation in addition to a seven percent surcharge on court fines and forfeitures, as well as a five percent contribution of court collections by each county to its own Local Courts Assistance Fund, provides funding for this program. Fines and Forfeits - Revenue from penalties imposed for the commission of statutory offenses, violation of lawful administrative rules and regulations, neglect of official duty, and the forfeiture of deposits held as performance or appearance guarantees. Fire District Assistance Tax - Established by ARS §48-807, which requires, in part, that the Board of Supervisors shall “levy a County Fire District Assistance Tax on the taxable property in the County....” The funds raised by this secondary property tax supplement the operating budgets of the nineteen fire districts in the county. Flood Control District - See Regional Flood Control District. FMAP - Federal Medical Assistance Percentage - The share of each state’s Medicaid program paid by the federal government. The share runs from a minimum of 50% to a maximum of 83%, and is determined by the per capita income of each state. FMS - Financial Management System - Computerized central data system that performs the County's accounting and financial reporting functions. Forecast - A projection of future revenues, expenses, population, building permits, assessed values, etc. based on historical and current economic, financial, and demographic information. FPS - Financial Planning System - Computerized network based budgetary planning system used by Pima County. The Financial Planning System is also known as the Budget System. 16-8 Pima County FY 2010/2011 Adopted Budget FTE - Full Time Equivalent - Decimal conversion of the number of hours authorized for a position into a full time position. One FTE is defined as 2,080 funded hours per fiscal year, i.e., one FTE represents 26 pay periods per fiscal year times 80 hours per pay period for 2,080 hours per fiscal year. Full Cash Value - The appraised value of a property approximating the “market value” of the property. The Full Cash Value is used to determine the Secondary Net Assessed Value which is then used to levy Secondary Property Taxes. Functional Area - Grouping of departments with similar programs and services. Groupings used by Pima County are: Community & Economic Development, County Administration, Justice & Law Enforcement, Medical Services, and Public Works. Fund - A system of accounts that segregates all financial transactions for restricted or designated uses by a government entity. The fund categories used by Pima County are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds, and Internal Service Funds. (Also see individual fund definitions.) Fund Balance - The difference between the assets and liabilities of governmental funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. FY - Fiscal Year - A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. For Pima County, the fiscal year is from July 1 through June 30. GASB - Government Accounting Standards Board - An independent, rule making body that establishes and improves standards of financial accounting and reporting for state and local governments. It is recognized as the official source of generally accepted accounting principles for state and local governments. Organized in 1984, GASB is the successor to the National Council on Governmental Accounting, whose standards remain in force unless amended or superseded by the GASB. General Fund - The General Fund is used to account for all financial resources except those accounted for in other funds. The General Fund is the County’s principal financing vehicle for general government services and is funded largely by primary property tax revenue and state shared sales tax revenue. General Fund Reserve - An amount of money held to cover expenses associated with unforeseen events. The reserve is a contingency expense budgeted at about five percent of general fund revenues in accordance with the recommendations of the Government Finance Officers Association (GFOA). Such a reserve is looked upon favorably by bond underwriters. Maintaining this reserve has the effect of lowering the interest rates on bonds sold by the County. General Obligation Bonds - Bonds backed by the full faith and credit of Pima County used to finance a variety of public projects. These bonds require voter approval. General Obligation Bonds are limited tax bonds that are secured by the County’s secondary property tax. GFOA – Government Finance Officers Association – A professional association of state, provincial, and local government finance officers in the U.S. and Canada founded to enhance and promote professional management of government for the public benefit by identifying and developing financial policies and practices. 16-9 Pima County FY 2010/2011 Adopted Budget GME – Graduate Medical Education Program – Postgraduate training program for physicians after medical school, also known as a residency program. Pass through funding is received by Pima County from the Arizona Board of Regents and paid to AHCCCS as the state match to draw down federal GME matching funds. Governmental Funds - Funds that are used to account for the County’s expendable financial resources and related current liabilities, except those accounted for in Proprietary Funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. Graffiti Abatement Program – A Pima County Department of Transportation program that provides graffiti removal service free of charge to private, residential property owners in the unincorporated area of the county. Grants - Contributions or gifts of cash or other assets from another government or private entity to be used or expended for a specified purpose, activity, or facility. HAVA - Help America Vote Act – A federal law that established a program to provide funds to states to replace punch card voting systems; established the Election Assistance Commission to assist in the administration of Federal elections and to otherwise provide assistance with the administration of certain Federal election laws and programs; established minimum election administration standards for states and units of local government with responsibility for the administration of federal elections; and for other purposes. Pima County may use HAVA funds received in 2009 for voting equipment/machines, voter registration enhancements, voter education above the amount in the County maintenance of effort, poll worker recruitment and training above the amount in the County maintenance of effort, and/or other elections projects that can be approved as HAVA projects by the Arizona Secretary of State and do not supplant County maintenance of effort. Approval must be given by the Arizona Secretary of State prior to spending any funds. HAVA funds must be expended by June 30, 2011. HCBS - Home and Community Based Services - A variety of programs, such as foster care, home delivered meals, congregate meals, and day care provided to clients in their homes or in a community setting as an alternative to institutional care. HELP - Highway Extension/Expansion Loan Program - A financing mechanism established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you-go. HHW - Household Hazardous Waste Program - A program to educate the public about the concerns and problems of household chemical disposal and to provide collection sites to divert household chemicals from the sewerage system and landfills. HIDTA - High Intensity Drug Trafficking Area - Investigation and enforcement efforts involving complex drug related activities in high drug trafficking areas. The HIDTA program is supported by federal grant funding. Hotel/Motel Bed Tax - See Transient Lodging Excise Tax. 16-10 Pima County FY 2010/2011 Adopted Budget HSA - Health Savings Account - A tax-exempt trust or custodial savings account set up by an employee to pay or reimburse current and future qualified medical expenses. Enacted under provisions of the Internal Revenue Code, it is an alternative to traditional health insurance. An employee must be covered by a high deductible health plan and can contribute tax-free earnings to the HSA each year up to set limits. The necessary minimum deductible and maximum contribution levels are indexed for inflation over time. HURF - Highway User Revenue Fund - Funds allocated by the state to fund the construction and maintenance of the County’s highway and street system. This is the primary funding source for the Transportation Department and provides funds for the construction and maintenance of the County's roads and connecting infrastructure. HURF Equity Legislation - Legislation passed by the 1997 State Legislature that resulted in a change in the formula to distribute Highway User Revenue Funds. The formula now includes the population of unincorporated areas in the calculation of distribution amounts. During fiscal year 1996/97, the change increased the distribution to Pima County by $3.3 million, and the increase over a twenty-year period is estimated to be $392.6 million. Improvement District - A special taxing district that is established by the Board of Supervisors, at the request of the property owners within a specific area, for the purpose of installing local public improvements and distributing the cost of the improvements among the property owners within the district based upon the benefit derived. The Board of Supervisors sits as the board of directors for the County’s Hayhook Ranch Improvement District, the operation and maintenance budget of which is funded by a Secondary Property Tax levy on all property located within the district. Other improvement districts exist in the County, but they are authorized and operated by municipalities and other independent boards of directors. Incumbent - A Pima County employee or individual assigned to a particular Position Control Number (PCN). Indirect Cost - A cost that is incurred for a common or joint purpose benefitting more than one cost objective that is not readily assignable to the individual cost objectives specifically benefitted. Information Technology - Computer based systems which are used to acquire, store, and process information in various forms. This includes any hardware, whether primary equipment such as central processing units and personal computers, or ancillary equipment such as printers, scanners, video monitors, keyboards, etc. Information technology also includes the software and program applications which allow the equipment and systems to operate. (The department that manages the County’s mainframe computer, network servers, wide area network, wireless radio services, and telecommunications is named Information Technology.) Information Technology Enhancement Fund - A fund established to provide a source of funding for various specific information technology projects designated during the County's budget process. Intergovernmental Revenues - Revenues received from other governments for general financial assistance used in performing specific functions or as sharing of tax proceeds. State shared sales and vehicle license taxes and Highway User Revenue Fund monies comprise the largest share of Intergovernmental Revenues, with shared Lottery and Alcoholic Beverage License revenues, and Payments in Lieu of Taxes from the Arizona Department of Transportation. Intergovernmental revenues received by Pima County from the federal government include Payments in Lieu of Taxes (PILT) on federal lands exempt from property taxation and grant monies. Intermittent Employee - A person who has been hired for seasonal, on-call, or as-needed employment that does not exceed 1,040 paid hours per fiscal year. 16-11 Pima County FY 2010/2011 Adopted Budget Internal Service Fund - A fund used to account for the financing of goods or services provided by one County department to other County departments on a cost reimbursement basis. JALE - Justice & Law Enforcement - An organizational entity comprised of the departments of Clerk of the Superior Court, Constables, County Attorney, Indigent Defense, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, Superior Court, and Superior Court Mandated Services. KERP - Kino Environmental Restoration Project - A cooperative project of the U.S. Army Corps of Engineers, Pima County, and the Pima County Flood Control District which was designed for three primary purposes: create native ecosystems; harvest urban storm water; and control flooding. This project was the result of the agencies’ desire to redevelop an existing unlined storm water detention basin, the Tucson (Ajo) Detention Basin, into a detention basin that was more environmentally sensitive and aesthetically pleasing to the Tucson community. Lease Purchase Agreement - An agreement providing that portions of a lease payment may be applied toward the purchase of the property under lease. Legal Class - A property classification defined by the State Legislature and used to establish various Assessment Ratios to be applied to the Full Cash Value and the Limited Value of a property to determine both the Primary Net Assessed Value and Secondary Net Assessed Value of taxable property. Legal Class is determined by the use of the property. Levy - Imposition of taxes and/or special assessments for the support of government activities. Levy Limitation - The annual growth rate of the Primary Property Tax Levy is limited to two percent plus the percentage growth of the physical tax base. The levy limitation applies to counties, cities and towns, and community college districts. Library District - See County Free Library District. Limited Property Value - The basis for establishing the primary tax on a property. If there has not been a change of use or substantial modification to the property, it is the greater of: (1) the previous year’s Limited Property Value increased by 10%; or, (2) 25% of the difference between the current year’s Full Cash Value and the previous year’s Limited Property Value. If there has been a change in use or a substantial change made to the property, the Limited Property Value is determined by using the average percentage that the Limited Property Value comprises of the Secondary Property Value of like properties in the area. The Limited Property Value can never exceed the Secondary Property Value. Line Item Budget - A budget that allocates funds to specific cost centers, accounts, or objects, e.g., salaries and office supplies. LGIP - Local Government Investment Pool - A pooled investment fund that is maintained by the state treasurer for the collective investment of state monies. The state treasurer deposits state monies in the pooled investment fund and such monies as any county, city, or town may supply. When a depositor provides monies to the pooled investment fund, it specifies the date or dates on which it will require the monies. The pooled investment fund shall be invested by the state treasurer for such periods as will facilitate the return of the monies to the originating bodies in accordance with the instructions received at the time of deposit. Earned interest increments are to be credited promptly after calculation. Mandated Programs - Programs that are imposed by law or another authority. 16-12 Pima County FY 2010/2011 Adopted Budget Memo Revenue - Revenue from sale of County owned land and fixed assets, including buildings, vehicles, surplus property, capital lease proceeds, and an offset to budgeted depreciation expense not requiring actual outlay of monies. Miscellaneous Revenue - Revenue from rents and royalties received in exchange for the right to use County land, buildings, improvements, and other property; monies received from private sources not associated with transfer of County property or services; reimbursements as compensation for damages to County property; and monies received as refunds and recoveries from outside sources. MTCVB – Metropolitan Tucson Convention and Visitors Bureau – The recognized tourism promotion agency in the county whose goal is to enhance economic prosperity through the marketing and promotion of the metropolitan Tucson region for meetings, conventions, sporting events, and tourism. The MTCVB’s film office also promotes the region as a location for the television, motion picture, and advertising industries. MWBE - Minority & Women-owned Business Enterprises - Businesses owned and operated by women or minorities. It is the policy of Pima County government to ensure full and equitable economic opportunities to persons or businesses that compete for business with Pima County government, including minority-owned business enterprises (MBE) and woman-owned business enterprises (WBE); the goal being to encourage and support business growth and success. The Pima County Minority and Women-owned Business Enterprise Program is a narrowly tailored remedial plan intended to correct identified disparities. NAI - Net Assets Impact - A term applicable to proprietary funds describing a change in retained earnings. Prior to a GASB rule change, the term Net Retained Earnings Impact (NREI) was used. The concept is similar to the philosophy of NFI, as applied to other funds. NAV - Net Assessed Value - The assessed value less the exceptions and exemptions allowed by the state constitution and statutes. NFI - Net Fund Impact - Defined as total revenues for the fiscal year, plus net operating transfers, and minus total expenditures, this calculation quantifies the difference between the fund balances at the beginning and end of the fiscal year. Used in developing and monitoring budgets of special revenue funds, the Debt Service Fund, and the Capital Projects Fund. NGFI - Net General Fund Impact - The same as NFI, applicable to the General Fund. NSP - Neighborhood Stabilization Program - A collaborative program between Pima County and the federal Department of Housing and Urban Development, as authorized by the Housing and Economic Recovery Act of 2008, to acquire, rehabilitate, and rent to low income residents properties located in areas hard-hit by blight and abandonment of vacant or foreclosed homes. The County’s program is concentrated on foreclosed property acquisition and rehabilitation in the Cardinal/Valencia Road area and redevelopment projects in Ajo and South Tucson through contracts with non-profit organizations. Object - A collection of accounts grouped and assembled by general type. For budgeting purposes, expenditure/expense objects are: Personal Services; Supplies; Services and Other Charges; Capital; Debt Service; and Other Financing Sources. Revenue objects are: Taxes; Special Assessment; Licenses & Permits; Intergovernmental; Charges for Services; Fines & Forfeits; Interest; Miscellaneous; and Memo Revenue. Office of Medical and Health Services - An organizational entity comprised of the departments of Institutional Health, Office of Emergency Management and Homeland Security, Public Health, and Pima Health System & Services. 16-13 Pima County FY 2010/2011 Adopted Budget One Percent Constitutional Limitation - Article 9, Section 18, of the Arizona Constitution requires the maximum amount of ad valorem Primary Property Tax that may be collected from owner occupied residential property in any tax year shall not exceed one percent of the property's Limited Property Value. The one percent limitation does not apply when voters have approved overrides above budget, expenditure or tax limitations, or for Secondary Property Tax levies and assessments to retire debt or fund the operations of voter approved Special Taxing Districts. OPEB – Other Post Employment Benefits – Costs associated with non-pension related post retirement healthcare benefits for retired County employees and their beneficiaries in Pima County’s healthcare benefit plan. Operating Budgets - Plans of current expenditures/expenses and the proposed means of financing them. The annual operating budget is the primary means by which most financing, acquisition, spending, and service delivery activities of a government are controlled. Operating Expenditures/Expenses - Expenditures/expenses charged in a fixed period of time to reflect the day-to-day operations. Operating Revenues - Revenues earned in a fixed period of time from daily operations. Property taxes collected make up the bulk of operating revenues for the General Fund, Regional Flood Control District, County Free Library District, and Debt Service Fund. Grant revenues are not considered operating revenues. Operating Transfers - The movement of cash or assets from a fund that has the resources to a fund that will use them. Operating transfers “in” or “out” are not considered “revenues” or “expenses.” Outside Agencies - A group of organizations that are not associated with nor allocated to any particular Pima County department. Outside agencies submit requests for funding to provide economic development, health, and social services for the County, and funds for approved service programs are distributed to the outside agencies via discretionary fund contracts. The Community Development & Neighborhood Conservation Department administers the Outside Agency Program. PAG - Pima Association of Governments - A nonprofit council of governments serving as the regional planning agency for Pima County and the Tucson metropolitan area. It is operated by a ninemember board of directors comprising executive officers from each of the nine jurisdictions: Pima County, Tucson, Marana, Oro Valley, Sahuarita, South Tucson, Pasqua Yaqui Tribe, Tohono O’odham Nation, and the State Transportation Board. PAG receives funds from federal, state, and local governments, including Pima County, for planning programs in air quality, water quality, transportation, and other regional programs. Part Time Employee - A person who occupies a position that provides employment for less than 80 hours per pay period. PCIHS - Pima County Integrated Health Care System - Diverse set of payer and provider operations including: Public Health Department, Pima Health System & Services (Pima County’s acute care and long term care plans), provision of health care at the adult and juvenile detention centers, Posada del Sol Nursing Home, provision of mandated behavioral health services, administration and oversight of jail based Restoration to Competency program, and lease oversight of University Physicians Healthcare Hospital at Kino Campus, formerly Kino Community Hospital. PCN - Position Control Number - A unique seven digit numeric identifier used by the Position Control and Financial Planning systems to differentiate between specific positions within the County. Per Capita - A measure for revenue or expenditure/expense on a per person basis. 16-14 Pima County FY 2010/2011 Adopted Budget Performance Based Budget - A budget that allocates funds for programs and services based on their worth, performance, effectiveness, and contribution to the organization’s overall mission, goals, and objectives. Theoretically, the decision to appropriate more or fewer resources for programs and services from year to year is based on how well they achieve their stated goals and outcomes. In order to assess the work efficiency of operating units, different types of performance measures are used: input, output, outcome, quality, and efficiency. Performance Measure - A quantitative measure or qualitative assessment of how well a department has met or will meet its goals and objectives. Performance measures summarize the relationship between inputs and outputs in achieving outcomes with respect to effectiveness, efficiency, and quality. Performance measures demonstrate what the program service outputs are, what the expected quality levels are for these outputs, and what productivity is expected from expended person-hours and dollars. Personal Property - Property of every kind, both tangible and intangible, not included in the definition of real estate. Generally, personal property is moveable property. In Arizona there are two types of personal property, secured and unsecured. The owner of secured personal property is required to have his property declared as secured property. Secured property is taxed at the same time and in the same way as real property. Much of the equipment and the buildings of mines and utilities are secured personal property. Unsecured personal property is usually moveable property that is not exempted by the Arizona Constitution. Business equipment and mobile homes are the most common types of unsecured personal property. The Assessor must include in the assessment roll of property in the County an estimate of the value of unsecured personal property. Personal Services - All costs of compensating Pima County employees including salaries and employee benefit costs such as Pima County contributions for retirement, social security, and health, dental, life, unemployment, and workers’ compensation insurance. Photo Traffic Enforcement Program – A program that commenced during fiscal year 2008/09 to enhance the quality of life in Pima County by improving driver compliance with traffic speed laws. A photo enforcement vendor selected by the County identifies, via cameras, drivers who have violated traffic speed limits within unincorporated Pima County. The Pima County Sheriff’s Department, independently or via an agency agreement with the photo enforcement vendor, then determines violations shown by the photo evidence and mails a notice of violation to the responsible party. Persons who request a hearing or fail to respond to the notice of violation are served with a citation for their alleged speeding violations, which are adjudicated through the Pima County Justice Courts. PILT - Payments in Lieu of Taxes - Properties owned by federal, state, county, and municipal governments are exempt from property taxation. Because such property is exempt, the revenue needs of a jurisdiction are borne by all other taxpayers within the jurisdiction. To offset the increased burden imposed on other taxpayers, federal and state statutes authorize the County to receive payments “in lieu” of the property tax that would have been imposed had such property been subject to local taxes. Pima County Attorney Investigator Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Attorney Investigators. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). Pima County Sheriffs Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Sheriff’s Department uniformed and other select department personnel. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). PimaCore - See Project PimaCore. 16-15 Pima County FY 2010/2011 Adopted Budget PNAV - Primary Net Assessed Value - Determined by multiplying the Limited Property Value by the Assessment Ratio for the property and subtracting the value of any applicable property exemption. The Primary Net Assessed Value is used to determine the Primary Property Taxes due on a given property. Pooled Investment Interest Revenue - Interest revenue earned on fixed income securities held in local government investment pools invested by the County or state treasurer. Assets from two or more jurisdictions are combined into an investment pool to facilitate the implementation of more diversified, lower cost investment strategies while maintaining separate accounting and audit trails for the funds provided by each jurisdiction. Position Control System - Mainframe based position tracking system, sometimes referred to by the acronym PCON. Primary Property Tax - All ad valorem taxes except for secondary property taxes. It is determined by dividing the PNAV by 100 and then multiplying the quotient by the Primary Tax Rate. The Primary Property Tax is used by the County, schools, cities, and towns to support ongoing operations of the jurisdiction as opposed to capital improvements or override amounts which must be approved by the voters. If the amount of primary taxes to be levied in a given year is more than the amount of natural growth in the tax base, there must be a public hearing before the increase is imposed. The amount of primary taxes that can be imposed is limited by statute. Program - A group of closely related activities and services provided by an organization within the County. Programs produce some type of measurable result. The activities or services can be mandatory or discretionary. The activities or services also can have different funding sources (e.g., General Fund support, grants, Special Revenue Funds, etc.). Program Budget - A budget that organizes revenues and expenditures according to program output rather than departmental consumption, as in a line item budget, perhaps crossing standard organizational lines (youth program, for example). Program Budgeting - A budget methodology that relates appropriations to goals. Budget developers practicing this approach strive to appropriate funds for goal oriented units. Project PimaCore - An effort underway within the County to replace existing financial management, human resources, and other related business systems with a fully integrated business system that eliminates redundancy and provides for a single point of data entry. The goal of the new system is to transform financial and related business systems to provide the efficiency, transparency, and accountability necessary for the effective performance of County government; reduce costs through the elimination of redundant systems; streamline data entry and system reconciliations; and enhance the quality and accessibility of business information while accommodating the growth of County activities. Property Tax Stabilization Fund - A special revenue fund established to provide for future stabilization of the primary and combined property tax rates. Financial resources are provided by operating transfers from the General Fund. Proposition 100 (“Bailable Offenses,” 2006 General Election) - A state initiative passed by voters in November 2006 which amended Article 2, Section 22 of the Arizona Constitution to prevent persons who have entered or remain illegally in the United States from being eligible for bail should they be charged with a criminal offense under Arizona law that would allow the person to be released on bail. 16-16 Pima County FY 2010/2011 Adopted Budget Proposition 100 (“Temporary Transaction Privilege and Use Taxes,” 2010 Special Election) – A state initiative passed by voters in May 2010 which amended Article 9, Section 12 of the Arizona Constitution by authorizing a temporary increase of 1 percent in the State’s transaction privilege and use taxes from June 1, 2010, through May 31, 2013, for the purpose of raising state revenues for primary and secondary education, health and human services, and public safety. As set forth in the initiative, two-thirds of revenues collected from the temporary tax shall be appropriated for public primary and secondary education, while the remaining one-third of revenues collected shall be appropriated for health and human services and public safety purposes. Proposition 101 (“Local Property Tax Levies,” 2006 General Election) - A state initiative passed by voters in November 2006 which amended Article 9, Section 19 of the Arizona Constitution by changing the base year for the primary property tax levy limit of each county, city, town, and community college district. The base year changed from tax year 1980 to tax year 2005. The proposition was initiated by the Arizona legislature to reduce any excess levying capacity that the jurisdictions had built up over the years. Approval of the proposition by voters reduced Pima County’s primary property tax levy limit from $277,200,000 in tax year 2005 to $256,100,000 in 2006. In tax year 2006 Pima County’s actual primary property tax levy was $248,469,882. Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election) - A state initiative passed in November 2000 that raised the income limits for Arizona residents to qualify for medical assistance, allowing a greater number to receive subsidized health care. Proposition 204 County Hold-Harmless - Prior to the implementation of Proposition 204 (“Healthy Arizona Initiative,” 2000 General Election), counties were paying for eligibility and medical liability costs. When the state assumed these costs as part of Proposition 204, it made three changes in county financing to generate funds. It reduced Disproportionate Share Hospital payments and created two new county contributions – the Uncompensated Care contribution and the AHCCCS Administration Cost contribution. While all of these changes resulted in a total net gain for some counties, they also created a total net loss for others. In order to ensure that counties did not suffer a net loss as a result of the implementation of Proposition 204, the state enacted County Hold-Harmless payments. These payments began in fiscal year 2002/03 and remained unchanged at $3.8 million through fiscal year 2009/10. No County Hold-Harmless payments are budgeted for fiscal year 2010/11, as the State’s budget shortfall for fiscal year 2010/11 resulted in the termination of such payments. Proprietary Funds - Funds used to account for the County’s ongoing activities that are similar to those found in the private sector. Proprietary funds include the County’s Enterprise and Internal Service funds. PSPRS - Public Safety Personnel Retirement System - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to public safety personnel who are regularly assigned hazardous duty in the employ of the state of Arizona or a political subdivision thereof, including Pima County. Pima County public safety personnel are covered by the Pima County Sheriffs Retirement Plan or the Pima County Attorney Investigator Retirement Plan. In addition, the PSPRS also administers the Corrections Officer Retirement Plan (CORP) and the Elected Officials’ Retirement Plan (EORP). PTOC - Property Tax Oversight Commission - A commission authorized by the Arizona Legislature to oversee the constitutional and statutory limitations on primary property tax levies of the counties, cities and towns, and community college districts. Public Works - The organizational entity comprised of the departments of Capital Projects, Development Services, Environmental Quality, Facilities Management (includes Parking Garages, an enterprise fund), Fleet Services, Regional Flood Control District, Graphic Services, Natural Resources, Parks & Recreation, Public Works Administration, Solid Waste Management, Transportation, and Regional Wastewater Reclamation. 16-17 Pima County FY 2010/2011 Adopted Budget Real Property - Land and improvements attached to the land. Exceptions are some improvements in those legal classes that are primarily valued by the Arizona Department of Revenue. In many cases the improvements for these classes of property are defined as secured personal property. Recommended Budget - The budget, as proposed by the County Administrator to the Board of Supervisors, during the annual budget process. Recreational Vehicle Space Surcharge - A 50¢ per night per space surcharge on recreational vehicles and travel trailers leasing space in an RV park or mobile home park for less than 12 months. An owner paying personal property tax on a vehicle instead of a vehicle license tax and who leases a space for longer than 12 months is exempt. The tax was imposed by the Board of Supervisors sitting as the Board of Directors of the County Stadium District. Regional Flood Control District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 21, to protect public health, safety, and welfare by implementing flood control solutions and providing comprehensive flood prevention services, and to enhance natural floodplain characteristics and environmental quality by preserving and protecting riparian habitat resources. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the Regional Flood Control District, is authorized to levy a secondary property tax on real property in the district to fund necessary expenditures/expenses for the benefit of property holders within the district. Regional Logistics Workforce - A federal grant for Workforce Innovation in Regional Economic Development (WIRED) Innovation Frontier under the Community Services, Employment & Training Department’s One Stop Program, which works in partnership with Cochise, Santa Cruz, and Yuma Counties and educational institutions to develop a skilled workforce for the regional transportation logistics industry and other industries that rely on logistics. Regular Employee - An employee who is employed full time, part time, or variable time on a continuous and continuing basis. Retirement Plans - Eligible Pima County employees are members of and receive retirement and other benefits from one of six retirement plans: Arizona State Retirement System (ASRS), Corrections Officer Retirement Plan (CORP), Elected Officials’ Retirement Plan (EORP), Pima County Attorney Investigator Retirement Plan, Pima County Sheriffs Plan, or Administrative Office of Courts Retirement Plan (AOC). The Public Safety Personnel Retirement System administers all retirement plans except the ASRS. Each of the six retirement plans covering Pima County employees is described in the glossary. Revenues - Monies received as income. It includes such items as tax payments, fees for specific services, receipts from other governments, fines, interest income, etc. Revised Budget - A department's authorized budget, as modified during the fiscal year, by the Board of Supervisors via the Budget Amendment Process. RTA - Regional Transportation Authority - Created in 2004, the RTA is a public body authorized by ARS §48-5301 through §48-5315 to identify multi-modal transportation priorities and design projects to meet needs under the Regional Transportation Plan. Members include Pima County, Marana, Oro Valley, Pascua Yaqui Tribe, Sahuarita, South Tucson, Tohono O’odham Nation, Tucson, the Pima Association of Governments, and the Arizona State Transportation Board. Projects developed under the Regional Transportation Plan are funded by a 20-year countywide transportation excise tax approved by voters in May 2006. The excise tax rate on most purchases taxed under Arizona law is 0.5 percent, including the leasing of commercial real property, and is commonly referred to as the “halfcent RTA sales tax.” 16-18 Pima County FY 2010/2011 Adopted Budget Sales Tax - A tax imposed by state and local governments on the purchase of certain taxable goods and services. The tax is typically a fixed percentage of the monetary value of the good or service and is paid at the time the final consumer purchases the good or service. Items or materials purchased by businesses for resale are generally exempt from sales tax, as the tax will be imposed at the time the final consumer purchases the good or service. (Also see Excise Tax and Transaction Privilege Tax.) SCAAP - State Criminal Alien Assistance Program - A federal program that provides reimbursement to states and other jurisdictions that incurred correctional officers’ salary costs for detaining criminal illegal aliens. SDCP - Sonoran Desert Conservation Plan - A comprehensive regional conservation and urban planning effort initiated in 1998 and adopted by the Board of Supervisors in 2001 to protect and enhance the natural and cultural environment of Pima County. Led by a steering committee, with extensive participation by the public, the scientific community, and many County departments, the Sonoran Desert Conservation Plan focuses on critical and sensitive habitat conservation, historic and cultural preservation, and riparian protection. The Sonoran Desert Conservation Plan represents the community’s long term strategy for the coexistence of Pima County's natural and urban environments, while upholding and giving the broadest application to the ecosystem protection goals of the Endangered Species Act. Secondary Property Tax - Generally, a property tax approved by voters to pay interest and retire debt used for capital improvements or to fund ongoing operation expenses of special voter-approved districts. Pima County has four secondary property taxes. The Secondary Property Tax for Debt Service is used to pay interest and principal on County debt incurred for capital improvements and approved budget overrides. The Secondary Property Tax for the Regional Flood Control District and the Secondary Property Tax for the County Free Library District fund the ongoing operation expenses of each respective district. The County also has a state mandated Secondary Property Tax called the Fire District Assistance Tax, which assists in funding the operations of the nineteen fire districts in the county. Other jurisdictions may impose their own secondary property taxes. Self Insurance Trust Fund - An internal service fund that accounts for the risk management function of the County. The fund is administered by an appointed Board of Trustees and provides self insurance coverage to the County for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. The fund is financed by the General Fund and specific user departments. Service - Defines the department’s product or benefit to the County. Services may be identified, by combining the department’s major activities with a common purpose into one group. For example, recruiting, training, and classification are activities that make up Personnel Service under the department’s Administration Program. Sewer Revenue Bonds - Bonds issued by Pima County for Regional Wastewater Reclamation capital improvement projects that are pledged to be repaid from sewer user fees and/or sewer connection fees instead of being repaid from secondary property tax revenue. SLID - Street Lighting Improvement District - A special taxing district authorized under Arizona Revised Statutes, Title 48, Chapter 6, for the purpose of funding and maintaining lighting improvements for streets and parks and to purchase the energy needed to operate those improvements. The Board of Supervisors sits as the board of directors for twenty-one County SLIDs, the budgets of which are funded by a Secondary Property Tax levy on all property located within the SLID. SNAV - Secondary Net Assessed Value - This value is determined by multiplying the Full Cash Value times the proper Assessment Ratio for the property and subtracting the value of any Exemption applicable to the property. The Secondary Net Assessed Value is used to determine the Secondary Property Taxes due on a given property. 16-19 Pima County FY 2010/2011 Adopted Budget Southwest Border Prosecution Initiative - An initiative (previously called the Southwest Border Local Assistance Initiative) that provides funds to Arizona and three other border states to reimburse state, county, tribal, and municipal governments for costs associated with the prosecution of federally initiated and declined-referred criminal cases. Special Revenue Funds - A fund category used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include Transportation, Public Health, the Regional Flood Control District, Employment & Training, the County Free Library, the Stadium District, Environmental Quality, Solid Waste Management, and various departmental programs. Special Taxing District - A district established under Arizona Revised Statutes, Title 48, whose board of directors is authorized to levy secondary property taxes or assessments on property located within the boundary of the district to fund expenditures/expenses for the benefit of property holders in the district. The Pima County Board of Supervisors sits as the board of directors for three countywide special taxing districts: the County Free Library District, the Regional Flood Control District and the Stadium District. The Board of Supervisors also sits as the board of directors for twenty-two smaller special taxing districts, including the Hayhook Ranch Improvement District and twenty-one Street Lighting Improvement Districts. Within Pima County, there are other independent special taxing districts such as the fire, irrigation, and water improvement districts, along with municipal business improvement and community facilities districts. Stadium District - A special taxing district established under Arizona Revised Statutes, Title 48, Chapter 26, to provide family entertainment for Pima County residents through sports recreation and community events and to develop relationships with professional baseball teams that will have a positive impact on the local economy. The Board of Supervisors sits as the board of directors for the Stadium District, and has earmarked revenues from the County’s Vehicle Rental and Recreational Vehicle Space Surcharges, along with a portion of revenues from the Transient Lodging Tax, to fund the expenditures/expenses of the district. State Aid to Education - The State of Arizona provides financial aid to school districts throughout the state by funding various types of assistance through its General Fund budget, lottery and Indian gaming revenues, and revenues from a 0.6% sales tax earmarked for educational uses. The State also reduces local primary property taxes paid by owner-occupied residential taxpayers in each school district. Commonly called the “Homeowner’s Rebate,” this subsidy is legally known as Additional State Aid. Homeowners can receive a subsidy up to $600 during fiscal year 2010/11 against their local school district primary tax. There is an exception to the maximum subsidy should the combined Primary Property Tax levies for all jurisdictions where the homeowner resides exceed one percent of the homeowner’s Limited Property Value. When this exception occurs, a further amount of state aid is determined and added to Additional State Aid so that the combined Primary Property Tax levies paid by the homeowner to all jurisdictions do not exceed one percent of his/her Limited Property Value. State School Equalization Tax - Pursuant to ARS §15-994 the State mandates the levy of a Primary Property Tax to provide equalization assistance to school districts. The rate for such a Primary Property Tax levy is subject to Truth in Taxation provisions as set forth in ARS §41-1276, with a majority vote by the legislature being required to set the State School Equalization Tax rate above the Truth in Taxation rate for any year. State Shared Sales Taxes - Sales taxes collected by the State of Arizona, which are distributed to the State General Fund and to the General Funds of Arizona counties and cities to supplement revenues. Street & Highway Revenue Bonds - Transportation bonds issued for the purpose of constructing street and highway projects. They are secured by state shared gasoline tax revenue collections in the state of Arizona Highway User Revenue Fund (HURF). Debt service on these bonds is paid from the County's share of HURF funding received through the Transportation Department. 16-20 Pima County FY 2010/2011 Adopted Budget Super Department - An aggregation of departments that share a specific common purpose and are administered by a single department director/manager or elected official. (“Super Department” should not be confused with “Functional Area” which is a grouping of departments sharing a broad common purpose. For example, the Sheriff and the County Attorney departments, which are administered by different elected officials and are entirely separate departments, belong to the Justice & Law Enforcement functional area.) All Super Departments, except Wastewater Reclamation, are represented by a four-digit numeric or alphanumeric designator that usually, but not always, corresponds to the first four digits of the operating department designator. For example, “1600" represents the County Attorney Super Department which is comprised of the following departments: 1600000 - County Attorney (operating department) 5110000 - Fill the Gap 5160000 - Victim Restitution 5200000 - County Law Enforcement Antiracketeering 5210000 - Victim Witness Comp 5220000 - Employer Sanctions 5230000 - Bad Check Program 5270000 - Consumer Protection 8300000 - Grants The Super Departments and their component departments are presented in a listing within this Supplemental Information section. Supplemental Package - The Financial Planning System contains packages A through Z. Packages B through Z refer to supplemental requests for funding in excess of the department Base Budget or expansion of the Operating Budget. Supplies – Articles and commodities, which are consumed or materially altered when used, e.g., office supplies, maps, blueprints, repair and maintenance supplies, and small tools, equipment or computer software costing less than $1,000 per item. Tax Rate - As applied to property taxes, the tax rate is the rate per $100 of net assessed value at which a property will be taxed. Both the Primary and Secondary Tax rates are set by the County Board of Supervisors or the governing boards of other taxing jurisdictions. The rate is determined by dividing the levy by the sum total of the Primary or Secondary Net Assessed Value (per $100 of net assessed value) within the jurisdiction. The rate is then applied to the Primary or Secondary Net Assessed value (per $100 of net assessed value for each individual property) to determine the amount of the taxes due on that property. Tax Reduction/Debt Retirement Fund - The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various activities in order to offset possible future tax increases. Fund sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, sale of surplus property, and fee increases by General Fund departments where General Fund support is reduced or the fees are not earmarked for a specific purpose. Tax Year - The year in which a lien for property taxes is imposed. Liens are imposed on property on January 1st of the year in which the levy is set. The first half-year taxes are due on October 1st of the tax year, and the second half-year taxes are due on March 1st of the following calendar year. If taxes are not paid when due, the lien will be offered for sale. Temporary Employee - An employee who has been appointed on a full-time, part-time, or variabletime basis for a limited period not to exceed eighteen months. Tentative Budget - Per ARS §42-17101, the Board of Supervisors “ . . . on or before the third Monday in July each year, shall prepare . . . an estimate of the different amounts that will be required to meet the . . . public expense . . . for the current fiscal year.” 16-21 Pima County FY 2010/2011 Adopted Budget Title IV-D - Referring to that portion of Social Security law covering the child support enforcement program, Federal Division of Child Support Enforcement. Total Net Assets - The difference between the assets and liabilities of proprietary funds. Proprietary funds include the County’s Enterprise and Internal Service funds. Transaction Privilege Tax - Arizona’s version of a sales or excise tax. The seller is responsible for paying the entire amount of the tax due based on the gross taxable proceeds or gross taxable income of the business. The seller may include the tax in the purchase price or absorb the tax itself; however, in practice the tax is typically passed on to the consumer. Many types of transactions such as the purchase of unprepared food for consumption at home, prescription drugs and medical equipment, and most services are exempt from the tax under Arizona law. Transient Lodging Excise Tax - A special tax levied on individuals who secure accommodations in any hotel, motel, or other organization that offers accommodations located in any jurisdiction which does not levy a municipal occupational license tax. Receipts from Pima County’s transient lodging excise tax are distributed to the Stadium District (34%), the Economic Development and Tourism Special Revenue Fund (16%), and to the Metropolitan Tucson Convention & Visitors Bureau for tourism promotion (50%). TREO - Tucson Regional Economic Opportunities, Inc - Formed in 2005 to serve as the lead economic development agency for the greater Tucson area, TREO supports the creation of new businesses, the expansion of existing businesses within the region, and the attraction of high-impact companies that share the community's values. Truth in Bonding Ordinance - Ordinance 1997-25 that added Pima County Code Chapter 3.06 “Bonding Disclosure, Accountability, and Implementation,” requiring the Board of Supervisors to provide notification to voters prior to a bond election of what projects will be constructed with bond revenues and provide assurances that the County will carry out the bond programs as authorized. Truth in Taxation - Whenever a proposed Primary Property Tax levy, excluding amounts attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 42-17107 to publish a notice of tax increase and hold a public truth in taxation hearing before approving the adopted budget. ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. UPHH at Kino Campus - University Physicians Healthcare Hospital at Kino Campus - The hospital, formerly known as Kino Community Hospital, is operated by University Physicians Healthcare under a 25 year lease with the County that began on June 16, 2004. Vacancy Savings - A savings realized when budgeted positions are left vacant for all or part of a fiscal year. The line item “Budgeted Personal Services Reduction” is used to budget for vacancy savings. This reduction to the personal services budget allows the department to use these amounts to fund other items. VLT - Vehicle License Tax - An ad valorem tax imposed on cars, trucks, and trailers in the state of Arizona. This tax is usually collected by the counties, but some counties have opted to have the state collect the tax. In Pima County, this tax is collected by the Arizona Department of Motor Vehicles and then redistributed to the County. The VLT is a major revenue source for Pima County. (Note: The Chart of Accounts identifies the VLT revenue account as Shared Vehicle License Tax – 44701.) 16-22 Pima County FY 2010/2011 Adopted Budget WIFA - Water Infrastructure Finance Authority - An independent state agency authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. Generally, WIFA offers borrowers below market interest on loans for one hundred percent of eligible project costs. WIRED - Workforce Innovation in Regional Economic Development - A federal grant to the Community Services, Employment & Training Department for the Pima County One Stop program, which will align workforce development, economic development, and educational efforts around a regional (including Cochise, Santa Cruz, Yuma, and Pima Counties) strategy to promote innovation and increase the region’s prosperity. Workforce Investment Act (WIA) of 1998 - The act that requires states to streamline and consolidate their training systems by creating a “one stop” approach for the delivery of services. The WIA replaced the Job Training Partnership Act and established a new workforce development program for the nation. Zero Base Budget - This type of budget is generally used in conjunction with program budgeting (although it may be applied to line item budgeting). It is a budget for which the funding level must be justified without regard to prior year funding levels. Under a target base approach, the prior year’s budget is adjusted for known financial changes, such as approved salary and benefit adjustments, and is then used as the starting point for the current year. Modifications to this base are requested in supplemental packages. Under a zero base approach, no specific target base is established. The department evaluates its current level of operations, programmatic structure, and staffing in the context of its function statement and mandates. Organizational revisions, if beneficial to the achievement of department goals, are made. Programs are then subdivided into services and activities which define the department’s products or benefits to the County. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the fiscal year, the actual costs of each service can be captured, and variances from budgeted costs are monitored and analyzed. 16-23 Pima County FY2010/2011 Adopted Budget SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2010/2011 Super Department 1000 1100 ASSESSOR CLERK OF THE BOARD 1400 CLERK OF SUPERIOR COURT 1500 CONSTABLES 1600 COUNTY ATTORNEY 1710 1850 1900 1000000 ASSESSOR 1100000 BOARD OF SUPERVISORS 1300000 CLERK OF THE BOARD 1400000 CLERK OF SUPERIOR COURT 5100000 COC VICTIM LOCATION FUND 5130000 COC SPOUSAL MAINTENANCE ENFORCEMENT 5140000 COC LOCAL COURT AUTOMATION FUND 5260000 COC CHILD SUPPORT INCENTIVE 5330000 COC DOCUMENT STORAGE & RETRIEVAL 5340000 COC TIME PAY FEES 8670000 COC JUDICIAL COLLECTION ENHANCEMENT 1500000 CONSTABLES 1600000 COUNTY ATTORNEY 5110000 CO ATTY FILL THE GAP 5160000 CO ATTY VICTIM RESTITUTION 5200000 COUNTY LAW ENFORCEMENT ANTIRACKETEERING 5210000 CO ATTY VICTIM WITNESS COMP 5220000 CO ATTY EMPLOYER SANCTIONS 5230000 CO ATTY BAD CHECK PROGRAM 5270000 CO ATTY CONSUMER PROTECTION 8300000 COUNTY ATTORNEY GRANTS 1700000 COUNTY ADMINISTRATOR 5150000 FACILITIES RENEWAL FUND 5530000 SPACE ACQUISITION FUND 8350000 COUNTY ADMINISTRATOR GRANTS 1710000 ELECTIONS 8540000 ELECTIONS GRANTS 0400000 IMPROVEMENT DISTRICTS 1850000 NON DEPARTMENTAL 3290000 GENERAL GOVERNMENT REVENUES 3300000 CONTINGENCY 3340000 GENERAL FUND DEBT SERVICE 5370000 EMPLOYEE BENEFIT LIABILITY FUND 5372000 PROPERTY TAX STABILIZATION FUND 5800000 DEBT SERVICE 1900000 FACILITIES MANAGEMENT 7210000 PARKING GARAGES 8370000 FACILITIES MANAGEMENT GRANTS BOARD OF SUPERVISORS 1300 1700 Department COUNTY ADMINISTRATOR ELECTIONS NON DEPARTMENTAL FACILITIES MANAGEMENT 16-24 Pima County FY2010/2011 Adopted Budget SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2010/2011 Super Department 2000 2320 2500 2600 2700 2710 2720 2730 2920 2940 Department FINANCE & RISK MANAGEMENT 2000000 FINANCE 5510000 IMPROVEMENT DISTRICTS FORMATION FUND 8050000 RISK MANAGEMENT 2320000 INFORMATION TECHNOLOGY 5373000 IT ENHANCEMENT FUND 8020000 COMMUNICATIONS 2500000 INSTITUTIONAL HEALTH 2600000 INDIGENT DEFENSE 5120000 INDIGENT DEFENSE FILL THE GAP 5620000 LEGAL DEFENDER TRAINING FUND 5660000 PUBLIC DEFENDER TRAINING FUND 2700000 JUSTICE COURT AJO 5490000 JC AJO TIME PAY FEES 5491000 JC AJO COURT AUTOMATION FUND 5492000 JC AJO FARE SPECIAL REVENUE 5493000 JC AJO PHOTO TRAFFIC ENFORCEMENT 2710000 JUSTICE COURT GREEN VALLEY 5480000 JC GV TIME PAY FEES 5481000 JC GV COURT AUTOMATION FUND 5482000 JC GV FARE SPECIAL REVENUE 5483000 JC GV PHOTO TRAFFIC ENFORCEMENT 2720000 JUSTICE COURTS TUCSON 5380000 JC TUCSON TIME PAY FEES 5381000 COURT AUTOMATION FUND 5382000 JC TUCSON FARE SPECIAL REV 5383000 PHOTO TRAFFIC ENFORCEMENT 5384000 JC TUCSON PROBATION FEE 8550000 JUSTICE COURTS TUCSON GRANTS 2610000 CONTRACT ATTORNEYS 2730000 OFFICE OF COURT APPOINTED COUNSEL 2740000 PHOTO TRAFFIC ENFORCEMENT 2750000 DEPENDENT CHILD REPRESENTATION 2920000 PUBLIC WORKS ADMINISTRATION 2940000 KINO SPORTS COMPLEX INFORMATION TECHNOLOGY INSTITUTIONAL HEALTH INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON OFFICE OF COURT APPOINTED COUNSEL PUBLIC WORKS ADMINISTRATION KINO SPORTS COMPLEX 16-25 Pima County FY2010/2011 Adopted Budget SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2010/2011 Super Department 2950 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 2970 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 3000 JUVENILE COURT 3250 3310 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 5171000 NEIGHBORHOOD CONSERVATION 5172000 HOUSING TRUST FUND 8900000 COMMUNITY DEVELOPMENT GRANTS 2970000 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 3000000 JUVENILE COURT 5090000 JUVENILE TITLE IV-E 5240000 JUVENILE VICTIM RESTITUTION 5390000 JUVENILE PROBATION SERVICES 8600000 JUVENILE COURT GRANTS 3250000 FORENSIC SCIENCE CENTER 8140000 FORENSIC SCIENCE CENTER GRANTS 3310000 COMMUNITY SERVICES 9410000 EMPLOYMENT & TRAINING 9740000 PIMA VOCATIONAL HIGH SCHOOL 3350000 HUMAN RESOURCES 3400000 NATURAL RESOURCES, PARKS & RECREATION 5190000 PARKS SPECIAL PROGRAMS 8690000 PARKS & RECREATION GRANTS 3600000 PUBLIC FIDUCIARY 3800000 PROCUREMENT 3900000 RECORDER 5350000 RECORDER DOC STORAGE & RETRIEVAL 4000000 SHERIFF 5300000 SHERIFF STATE RICO FUND 5400000 SHERIFF CNA ANTIRACKETEERING FUND 5440000 SHERIFF FEDERAL RICO FUND 5470000 SHERIFF CRIMINAL JUSTICE ENHANCEMENT 5540000 SHERIFF COMMISSARY OPERATIONS 5570000 SHERIFF INMATE WELFARE FUND 8750000 SHERIFF GRANTS 4100000 SCHOOL SUPERINTENDENT 8790000 SCHOOL RESERVE FUND COMMUNITY SVCS, EMPLOYMENT & TRAINING HUMAN RESOURCES 3400 NATURAL RESOURCES, PARKS & RECREATION 3600 PUBLIC FIDUCIARY 3800 PROCUREMENT 3900 RECORDER 4100 2950000 FORENSIC SCIENCE CENTER 3350 4000 Department SHERIFF SCHOOL SUPERINTENDENT 16-26 Pima County FY2010/2011 Adopted Budget SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2010/2011 Super Department 4200 4300 SUPERIOR COURT TRANSPORTATION 4810 PUBLIC HEALTH 5010 5610 ENVIRONMENTAL QUALITY 6010 SUPERIOR COURT 4210000 SUPERIOR COURT MANDATED SERVICES 5080000 SUPERIOR CRT LOCAL COURT AUTOMATION FUND 5180000 COURTS FILL THE GAP 5280000 SUPERIOR COURT CHILD SUPPORT VISITATION 5310000 SUPERIOR COURT COUNTY LAW LIBRARY 5360000 SUPERIOR COURT PROBATE 5410000 SUPERIOR COURT CONCILIATION 5430000 SUPERIOR COURT PROBATION SERVICES 8100000 SUPERIOR COURT GRANTS 4300000 TREASURER 5560000 TAXPAYER INFORMATION FUND 4610000 TRANSPORTATION 4810000 PUBLIC HEALTH 8400000 PUBLIC HEALTH GRANTS 4820000 OFC OF EMERG MGMT & HOMELAND SECURITY 8450000 EMERGENCY MGMT/HOMELAND SECURITY GRANTS 5010000 REGIONAL FLOOD CONTROL DISTRICT 5610000 ENVIRONMENTAL QUALITY 8380000 ENVIRONMENTAL QUALITY GRANTS 5630000 SOLID WASTE MANAGEMENT 5640000 TIRE FUND 6010000 COUNTY FREE LIBRARY 8290000 COUNTY FREE LIBRARY GRANTS 6020000 STADIUM DISTRICT 6030000 ECONOMIC DEVELOPMENT & TOURISM 6400000 CAPITAL PROJECTS 7260000 PIMA HEALTH SYSTEM & SERVICES 7360000 DEVELOPMENT SERVICES 8000000 FLEET SERVICES OFC OF EMERG MGMT & HOMELAND SECURITY REGIONAL FLOOD CONTROL DISTRICT 5630 4200000 TREASURER 4610 4820 Department SOLID WASTE MANAGEMENT COUNTY FREE LIBRARY 6020 STADIUM DISTRICT 6030 ECONOMIC DEVELOPMENT & TOURISM 6400 CAPITAL PROJECTS 7260 PIMA HEALTH SYSTEM & SERVICES 7360 DEVELOPMENT SERVICES 8000 FLEET SERVICES 16-27 Pima County FY2010/2011 Adopted Budget SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2010/2011 Super Department 8010 W000 Department GRAPHIC SERVICES 3740000 GRAPHIC SERVICES DESIGN 8010000 GRAPHIC SERVICES PRODUCTION W000000 REGIONAL WASTEWATER RECLAMATION 8780000 WASTEWATER GRANTS W600000 WASTEWATER SYSTEM DEVELOPMENT FUND W700000 WASTEWATER CONSTRUCTION FUND REGIONAL WASTEWATER RECLAMATION 16-28 16-29 16-30 16-31 16-32 16-33 16-34 16-35 16-36 16-37 16-38 Pima County FY 2010/2011 Adopted Budget PIMA COUNTY DEBT POLICIES AND PRACTICES This section presents the types of debt, uses, restrictions, legal requirements, and other considerations related to the issuance of debt by Pima County. Individual long-term debt schedules are included in the following Supplemental Information section - Long Term Debt Schedules. All of the following items except Line of Credit are considered long term debt. Line of Credit. The County maintains a revolving line of credit with its servicing bank, currently the Bank of America National Association, to address short term borrowing needs for cash flow purposes. There is a maximum line of credit of $50,000,000, and as of June 30, 2010, this entire amount was available. Advances on the line of credit are payable on demand. The County’s general taxing authority secures the credit line. General Obligation Bonds. General Obligation Bonds are considered to be a general debt of the County. According to the Arizona State Constitution, general obligation debt may not exceed 6 percent of the value of the County’s taxable property, as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value. The legal debt margin projected as of June 30, 2011 is specified in the Supplemental Information section - Long Term Debt Service Schedules. Chapter 3.06 of the Pima County Code, Bonding Disclosure, Accountability and Implementation (the last seven pages of this section), sets forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. General obligation bonding is to be used to make local infrastructure investments and capital improvements and is not to be used to fund operating activities. Neither is general obligation debt to be used for enterprise improvements. General obligation bond debt authorized by the voters is retired through an annual levy of a secondary property tax assessed against the value of all property in Pima County. In 1997, voters approved $257,000,000 of general obligation bonds. Per Pima County Board of Supervisors Ordinance No. 1997-35 (Bond Improvement Plan, as amended), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at or below $1.00 per $100 of assessed valuation. For fiscal year 2009/10, the secondary tax rate was $0.7100 per $100 of assessed valuation, and will be increased to $0.7500 for fiscal year 2010/11. A special bond election was held on May 18, 2004 approving additional general obligation bonds in the amount of $582,250,000. Per Pima County Board of Supervisors Ordinance No. 2004-18 (Bond Implementation Plan, as amended), the term of the general obligation bond debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at no higher than the rate in effect at the time, $0.8150 per $100 of assessed valuation, throughout this term. On May 16, 2006, voters approved another $54,000,000 of general obligation bonds for the construction of psychiatric care facilities. Per Pima County Board of Supervisors Ordinance No. 200629 (Bond Implementation Plan), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the general obligation bond debt service was to be maintained at or below the rate in effect at that time. Revenue Bonds. Sewer revenue bonds may be issued to provide financing for improvements to the County’s wastewater reclamation system. Such bonds are a debt obligation of Regional Wastewater Reclamation enterprise operations. Revenues, comprised primarily of sewer fees and connection fees, are pledged to retire the debt. Before Wastewater can issue bonds, voters must authorize the Enterprise Fund to incur debt, but not to exceed a specified amount. The authorization must also specify the purpose for which the proceeds will be used. Board of Supervisors Resolution 1991-138 directs Regional Wastewater Reclamation to maintain a “bond coverage ratio” which is calculated as the product of total revenue minus operational expenses and divided by debt service costs. This resolution mandates that the “bond coverage ratio” must be at least 1.20. Through this resolution, the 16-39 Pima County FY 2010/2011 Adopted Budget County establishes and maintains rates, fees and charges for service supplied by the wastewater system fully sufficient at all times to pay the reasonable operation and maintenance costs of the system, as well as 1.20 times debt service costs. Per Pima County Board of Supervisors Ordinance No. 1997-35, the schedule of bond sales on $105 million of voter approved debt was premised on annual increases in Regional Wastewater Reclamation user fees of approximately five percent and increases in connection fees of approximately 12 percent. Fee increases under this ordinance were as follows: Fiscal Year 1999/2000 Fiscal Year 2000/01 Fiscal Year 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05 User Fees 5.3% 5% 3.8% 5% 4% Connection Fees 11% 11% 12% 12% 12% 6% Additional sewer revenue bonds in the amount of $150,000,000 were approved in the special bond election held on May 18, 2004. Per Pima County Board of Supervisors Ordinance No. 2004-18, user fees can increase as much as eight percent and connection fees can increase as much as 12 percent as a result of the new issuance. Actual increases were eight percent and 10 percent, respectively. Per Pima County Ordinance No. 2006-52, user fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. Per Pima County Ordinance No. 2006-51, connection fees could increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. These increases were implemented as approved. Per Pima County Ordinance No. 2007-109, user fees increased nine percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2007-110, connection fees increased six percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2009-014. user fees increased 12.5 percent on March 20, 2009, 12.5 percent on July 1, 2009, and increased 12.5 percent on January 20, 2010. Per Pima County Ordinance No. 2010-11. User Fee increases of 10 percent and Connection Fee increases of 6.5 percent each July 1 of 2010, 2011, 2012, and 2013 were authorized. Transportation revenue bonds, authorized in the November 1997 bond election, are repaid with Highway User Revenue Fund (HURF) revenues. Arizona Revised Statute § 11-378 requires specific ratios between HURF revenues and debt service payments. Aggregate debt service payments budgeted for fiscal year 2010/2011 are within the statutory requirements. Certificates of Participation – 2007. On February 6, 2007, the Board of Supervisors approved financing for the acquisition of the Bank of America Plaza in conjunction with the Justice Building Project and the Jackson Learning Center Project. Accordingly, Pima County issued $30,320,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid by the General Fund over a fifteen year term. Certificates of Participation – 2008. On June 17, 2008, the Board of Supervisors approved additional financing for capital projects of Transportation and Regional Wastewater Reclamation. Accordingly, Pima County issued $50,000,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid over a three year term. Certificates of Participation – 2009. On April 14, 2009, the Board of Supervisors approved additional financing for capital projects of Transportation and Regional Wastewater Reclamation. 16-40 Pima County FY 2010/2011 Adopted Budget Accordingly, Pima County issued $35,000,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid over a three year term. Certificates of Participation – 2010. On October 20, 2009, the Board of Supervisors approved financing for the implementation of PimaCore, the County’s new enterprise resource planning system. Accordingly, Pima County issued $20,000,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid over a ten year term. In addition to the General Obligation Bonds, Revenue Bonds, and Certificates of Participation detailed above, the Adopted Budget further provides for an additional issue of $165,000,000 in Sewer Revenue Obligations for improvements to the County’s wastewater reclamation system in fiscal year 2010/11. Special District Bonds. Pima County is authorized to create several different types of special taxing districts, each bound by separate statutory provisions. Special districts so created are: Regional Flood Control District. The Regional Flood Control District is coterminous with Pima County and can issue debt when voters authorize the district to levy a tax on the secondary valuation of real property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a specified amount. Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from the Debt Service Fund, with property tax revenues transferred from the district. Regional Flood Control District general obligation debt may not exceed five percent of the value of the district’s taxable property as of the latest assessment. Currently, no Regional Flood Control debt is outstanding. Pima County Library District. The Pima County Library District is coterminous with Pima County and can issue debt when voters authorize the District to levy a tax on the secondary valuation of real and personal property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a certain amount. To date, the Pima County Library District has issued no debt. Stadium District. The Pima County Stadium District is coterminous with Pima County and can issue debt upon authorization of the Board of Directors to pledge District revenues to retire the debt. The Baseball Stadium was financed with proceeds of the sale of the Pima County Adult Detention Facility to First Trust of Arizona, National Association for $34,500,000 on February 1, 1997. Money for the bank’s purchase of the Adult Detention Facility came from the County’s issuance of $35,660,000 principal amount of Certificates of Participation. Also on February 1, 1997, the County entered into a Capital Lease of the Adult Detention Facilities with First Trust for $35,660,000 for a 15 year term. On September 1, 1999, Pima County amended this lease-purchase agreement for the Adult Detention Facility. The amendment lowered the debt service payments through fiscal year 2002/03, extended the lease term to 2014, and increased the County’s obligation under the lease agreement by $290,000. A second amendment in 2003 extended the lower payments through fiscal year 2018. Improvement Districts. The Board of Supervisors may create specific improvement districts upon petition of property owners proposing the district. Each district is created to finance improvements that benefit all properties in the district. Improvement District loans may be approved to finance the improvements and property owners are assessed their portion of the debt over a period of years. Pima County generally issues these loans for not more than a ten-year period. Other Districts. There are many other special taxing or assessment districts throughout the County; however, Pima County has limited, or no, involvement with their operations or their specific debt programs. These districts include, but are not limited to: fire districts, and irrigation districts. Public Authorities. Certain public authorities can be created by Pima County but are considered separate and autonomous from the County. Due to the autonomy of such authorities, any debt issued by the authorities is not considered debt of the County. An authority so created by Pima County is the 16-41 Pima County FY 2010/2011 Adopted Budget Industrial Development Authority (IDA). The IDA has issued a wide variety and substantial number of bonds and notes for the purpose of economic development. The County considers the debt issued by the IDA no commitment debt. Lease Purchase Contracts. As a practical matter, a lease purchase contract is a financing mechanism with all the characteristics of debt. The payment of principal and interest is subject to annual appropriation out of operating monies and cannot utilize the secondary property tax. Authorization to enter into a lease purchase contract is based on the County’s own policies and procedures on entering into contracts. Loans Payable. Several federal and state agencies are authorized to provide below-market rate loans to government jurisdictions to assist in developing infrastructure that is required to comply with federal laws, or to provide bridge loans until other funds become available. Pima County has entered into several loan agreements to date with the state Water Infrastructure Finance Authority (WIFA). The Regional Wastewater Reclamation Enterprise Fund has entered into these loan agreements to provide funds for the defeasance of prior sewer revenue bonds and the construction and improvement of wastewater treatment facilities. Notes Payable. It is the current practice of Pima County to facilitate the purchase of land parcels used in the construction of capital projects by issuing notes to landowners, thereby reducing the need for third-party financing. Issued notes have been of relatively short duration, usually less than three years, and cannot exceed five years, per Arizona Revised Statute § 11-251(45). 16-42 Pima County FY 2010/2011 Adopted Budget CHAPTER 3.06 BONDING DISCLOSURE, ACCOUNTABILITY AND IMPLEMENTATION Sections: 3.06.010 Intent. 3.06.020 Bond implementation plan. 3.06.030 Advance publication of bond implementation plan. 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. 3.06.050 Conservation acquisition commission. 3.06.060 Monitoring and reporting on sold bonds. 3.06.070 Substantial modification of an adopted bond implementation plan. 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. 3.06.10 Intent. The board of supervisors is authorized by Arizona Revised Statutes § 35-452 to call special elections for the purpose of seeking voter authorization to incur bonded indebtedness. The board of supervisors desires to provide voters with complete information on projects, along with their estimated costs, that will be constructed from proceeds of bonded indebtedness, as well as provide voters, to the maximum extent practicable, firm assurances that these projects will be constructed within the estimated costs and time tables established by the board of supervisors. Because it is not practicable to list on a ballot question all of the projects and estimated costs that would be constructed from the sale of authorized bonded indebtedness, the board of supervisors establishes this chapter setting forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. (Ord. 1997-25 § 1 (part), 1997) 3.06.020 Bond implementation plan. Prior to the start of early voting for a special election called by the board of supervisors pursuant to ARS § 35-452, the board of supervisors shall adopt by ordinance a "bond implementation plan," which shall be adopted for each bond election and question ordered by the board of supervisors pursuant to ARS § 35-452. The title of the ordinance shall contain the date of the special bond election. After adoption, the ordinance shall govern the development or construction of all listed projects, including the approximate project cost and the proposed construction schedule, unless the ordinance is amended pursuant to Section 3.06.050. The ordinance shall contain the following information: A. A complete list of all projects to be constructed or acquired by proceeds from the sale of authorized bonds. The project list shall identify each project by name and location and provide a short narrative project description. 1. For capital construction projects, the following information shall also be provided for each project: 16-43 Pima County FY 2010/2011 Adopted Budget a. A project scope of work containing a description of the facility to be constructed including the size or capacity and whether construction is for a new facility or an expansion, rehabilitation or reconstruction of an existing facility. b. The purpose and specific benefits to be achieved by construction of the project. c. A construction schedule that identifies by major task (i.e. planning/design/right-ofway; construction; other) and by fiscal year the projected start and completion dates. d. The estimated future operating and maintenance costs, what jurisdiction or county department will be responsible for these costs, and whether ability to fund these costs should impact scheduling of the project. 2. For each land acquisition project related to open space, trails or historic/cultural preservation, the following information shall be provided: a. An estimate of the number of acres to be acquired and any special designation relating to the property such as recreational, open space planning, floodplain, or historic/cultural preservation. b. The desirable location of the property by section, township, and range, the assessor parcel number, and existing zoning of the property. c. The benefits to be achieved by the acquisition. d. The estimated future management and security costs, and identification of the management agency if other than the county. B. The total estimated cost of each project or acquisition, total estimated costs by major task, a discussion of how estimated costs were derived, and analysis of the potential for actual costs to increase or decrease from estimated costs. C. The source (federal or state aid, local governments, other county revenues, private sources) of any other revenues that may be obtained for the project or revenues that are required as cost sharing from other governmental entities or private parties, including an assessment of the certainty or uncertainty that other sources will be secured and options that would be available if the other sources are not secured. D. A detailed strategy for managing the sale of bonds, including discussion of the factors upon which the county will base decisions on the timing, size, and terms of bond sales. E. For general obligation bonds, discussion of commitments to manage the sale of bonds within limits on secondary property tax rates and analysis of how approval and sale of general obligation bonds could impact actual property taxes paid for debt service. F. For revenue bonds, a discussion of sources of revenues that will be used to service bond debt and whether fees will be raised, and by how much, if revenue bonds are approved and sold. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.030 Advance publication of bond implementation plan. A bond implementation plan adopted pursuant to this chapter shall be published at least once in a newspaper of general circulation in the county prior to the start of early voting for the special bond election. The publication shall set forth the ordinance containing the bond implementation 16-44 Pima County FY 2010/2011 Adopted Budget plan adopted by the board of supervisors. Upon adoption, the board of supervisors shall also publish the bond implementation plan on the county's web site prior to the start of early voting for the special bond election. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. A. The duties and responsibilities of the Pima County bond advisory committee as adopted by the board of supervisors on July 15, 2003, are expanded to include monitoring and review of implementation of the bond implementation plan. B. The Pima County bond advisory committee members shall be appointed to a term of six years. Upon resignation of any member, the appointing authority shall appoint another member to begin a new six-year term. C. The committee will meet as often as it deems necessary but in any event no less frequently than semi-annually. D. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the committee on the status of implementation of the bond implementation plan, with special attention paid to major issues impacting implementation of the bond improvement plan. E. The committee shall review and make recommendations to the board of supervisors on all proposed amendments to the bond implementation plan. F. The Committee shall review and approve the semiannual progress reports on the bond implementation plan prior to it being transmitted to the board of supervisors and published, as required by section 3.06.060. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.050 Conservation acquisition commission. A. The board of supervisors hereby establishes the conservation acquisition commission. B. The conservation acquisition commission shall have a total of eleven members, appointed as follows: 1. Five members, one appointed by each member of the board of supervisors; 2. Two members appointed by land conservation organizations active in Pima County; 3. One member appointed from the Pima County natural resources, parks and recreation commission; 4. One member appointed by the local board of realtors; 5. One member appointed by the ranching community; and 6. One member appointed by the county administrator. 16-45 Pima County FY 2010/2011 Adopted Budget C. Appointments to the commission are for a term of eight years. Upon the resignation of any member, the appointing authority shall appoint another member to begin a new eight-year term. D. The duties and responsibilities of the commission are as follows: 1. Oversee and monitor all open space bond acquisitions placed before the board of supervisors for consideration including, but not limited to, acquisitions funded by general obligation bonds. 2. Make recommendations to the board of supervisors and the Pima County bond advisory committee for priorities in the scheduling of open space acquisitions and periodic assessment and change in priorities as necessary. 3. Make recommendations to the board of supervisors and the Pima County bond advisory committee on any aspects of open space land management, including management of lands acquired for open space. 4. Make recommendations to the county administrator, and the Pima County bond advisory committee on any aspect relating to internal county management of the open space acquisition process. E. The commission will meet as often as it deems necessary but in any event no less frequently than quarterly. F. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the commission on the status of implementation of the conservation bond program component of the bond implementation plan, with special attention paid to major issues impacting implementation of the conservation bond program. G. The commission shall review and make recommendations to the board of supervisors on all potential amendments to conservation bond program components of the bond implementation plan. H. The commission shall review and approve the semiannual progress reports on the conservation bond program component of the bond implementation plan prior to it being transmitted to the Pima County bond advisory committee as required by Section 3.06.040. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.060 Monitoring and reporting on sold bonds. The county administrator shall prepare semiannual reports on the progress of the bond implementation plan implementation which shall be transmitted to the board of supervisors for review. Upon transmittal to the board of supervisors on or before January 1 and July 1, semiannual progress reports shall also be posted on the county's web site. Progress reports shall be prepared and transmitted by the county administrator until a bond implementation plan is determined by the board of supervisors to have been completed. Each progress report shall contain the following information on the status of every project or program contained in the plan: A. The project implementation schedule status, including design, construction, acquisition, and completion. 16-46 Pima County FY 2010/2011 Adopted Budget B. Any estimated substantial variances from the project cost and revenue sources in the adopted bond implementation plan. C. Any major issues that may affect implementation of the bond implementation plan. D. Plans and options for addressing substantial modifications in costs or revenue sources or other major issues, including the potential need for substantial modifications in the bond implementation plan as provided for in Section 3.06.070. E. A fiscal status report, including discussion of bond sales completed and projected; interest rates and terms of completed sales; interest rates received on deposits of bond proceeds; updated projections on conditions in municipal bond markets; current debt service schedules and updated projections of secondary property tax rates for debt service; updated projections of secondary property tax rates with projected future sales of bonds; and analysis and projection of fiscal impacts of completed and projected sales of revenue bonds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.070 Substantial modification of an adopted bond implementation plan. A. A substantial modification in the implementation of an adopted bond implementation plan shall not be made except as provided in this section. B. For purposes of this section, "substantial modification" means any of the following: 1. An increase or decrease in total actual project costs by twenty-five percent or more. 2. An increase or decrease in actual bond costs by twenty-five percent or more. 3. An increase or decrease in actual other revenues by twenty-five percent or more. 4. A delay in a project construction or implementation schedule of twelve months or more. 5. A delay in the scheduled years of sale of bonds of twenty-four months or more caused by changes in municipal bond market conditions or county financial conditions and necessary to maintain commitments to capping the secondary property tax rate for debt service. 6. Any project that is not constructed. 7. Any project that is added to those to be constructed. 8. Any increase or decrease in the project scope that alters the disclosed project benefits. 9. All changes to a bond implementation plan necessitated by only a portion of the proposed bond questions being approved at the special election. C. Cost estimates may vary, up or down, as a project proceeds through planning, design, procurement, contract award, and construction, or through appraisals and negotiations for conservation acquisitions. Variations in cost estimates do not constitute "substantial modifications." "Substantial modifications" relating only to cash amounts may occur pursuant to official action by the board of supervisors, in open session, that establish actual costs through awards of construction contracts, contract amendments or change orders, or approval of a contract for acquisition. Such board actions shall be accompanied by notice that the action will require a bond ordinance amendment. 16-47 Pima County FY 2010/2011 Adopted Budget D. Any substantial modification in the implementation of an adopted bond implementation plan requires an specific amendment to the ordinance that adopted the plan. The ordinance amendment must be enacted by the board of supervisors at a public hearing for which at least fifteen days' prior notice was published in a newspaper of general circulation in the county. 1. Bond ordinance amendments shall be scheduled to coincide with transmittal of the semiannual bond progress reports as required by Section 3.06.060. 2. Recommendations for bond ordinance amendments shall be reviewed by the Pima County bond advisory committee, as required by Section 3.06.040, and for conservation acquisitions by the conservation acquisition commission, as required by Section 3.06.050. 3. Substantial modifications of costs, bond funding, or other funding ordinance amendments may be scheduled for the next regular transmission of the semiannual bond progress report, provided the modifications were previously approved by the board of supervisors. 4. All other substantial modifications require amendment of the bond ordinance prior to the substantial modification. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. A bond implementation plan shall be integrated into a five year capital improvement plan to be adopted at the time the annual budget of the county is adopted. The county five-year capital improvement program shall be reported to the Metropolitan Planning Organization for all necessary coordination and integration into a regional capital plan. Any project contained within a bond implementation plan that is being implemented by a political subdivision other than the county shall conform with the requirements of this chapter. Specific program or project oversight for the purposes of conforming with this chapter shall remain with the county. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. A. Pursuant to Pima County Code Section 3.06.080, bond projects authorized by the board of supervisors in a bond implementation plan for a special bond election to be designed, constructed, or equipped by another political subdivision using county general obligation bonds to fund a project in whole or part shall be funded by the county only pursuant to an intergovernmental agreement executed between Pima County and the implementing subdivision. Each such project shall be authorized and implemented with separate intergovernmental agreements. The intergovernmental agreement shall authorize the jurisdiction to design, construct, or equip the project, subject to compliance with the terms and mutual responsibilities of the parties agreed upon in the intergovernmental agreement. B. Unless waived by the board of supervisors as being in the best interests of the county and warranted by the circumstances of the bond funded project at issue, the intergovernmental agreement shall include, but not be limited to, the following responsibilities of the implementing subdivision: 16-48 Pima County FY 2010/2011 Adopted Budget 1. That the implementing political subdivision shall operate and maintain the improvements constructed by county bond funds for a period of not less than twenty-five (25) years. 2. That the implementing political subdivision shall not charge a fee for use of the constructed improvement that is more than a fee charged by the county for a similar purpose. 3. That the implementing political subdivision agrees to insure the improvements constructed with county bond funds and will replace same them if they are damaged or destroyed. 4. That the implementing political subdivision agrees to make the improvements available to all residents of Pima County without restriction or preference to jurisdiction of residence. 5. That the implementing political subdivision agrees to comply with all provisions of Chapter 3.06 (Bonding Disclosure, Accountability, and Implementation) of the Pima County Code and will provide all reports to the county in a format and schedule agreed upon by the parties. 6. That the county will only transfer county general obligation bond proceeds to the implementing jurisdiction upon request from the implementing jurisdiction, with full documentation. 7. That the implementing political subdivision agrees to a provision requiring compliance with federal arbitrage regulations. 8. That the implementing jurisdiction, by action of its governing body at a public hearing, shall notify the county of events that would require an amendment of the bond implementation plan ordinance and formally request the board of supervisors to hold a public hearing on the necessary ordinance amendment. 9. That the intergovernmental agreement shall establish the amount of county bond funds to be allocated to a specific project, establish the stated amount as a maximum of county bond monies to be allocated to the project, and commit the implementing political subdivision to pay for any and all costs in excess of county bond funds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 16-49 Pima County FY 2010/2011 Adopted Budget LONG TERM DEBT General Obligation Bonds Payment Source Payments for principal and interest on general obligation bonds are made from property tax revenues of the Debt Service Fund. Debt Service Requirements The debt service requirements on general obligation bonds are summarized as follows: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 TOTALS PRINCIPAL INTEREST TOTAL $47,745,000 39,055,000 39,025,000 37,465,000 36,690,000 37,420,000 38,625,000 36,075,000 39,185,000 37,180,000 33,245,000 34,420,000 21,880,000 12,485,000 2,500,000 $18,423,680 18,686,983 17,108,281 15,500,731 13,861,231 12,291,614 10,694,119 9,052,943 7,571,119 5,997,531 4,554,308 3,196,206 1,736,706 749,400 150,000 $66,168,680 57,741,983 56,133,281 52,965,731 50,551,231 49,711,614 49,319,119 45,127,943 46,756,119 43,177,531 37,799,308 37,616,206 23,616,706 13,234,400 2,650,000 $492,995,000 $139,574,852 $632,569,852 Legal Debt Margin Under the Arizona Constitution, general obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Legal debt margin projected at June 30, 2011 is as follows: Secondary Net Assessed Valuation Debt Limit General Obligation Bonds Outstanding Assets Available for Principal Debt Applicable to Limit Legal Debt Margin Available Legal Debt Margin Percentage: General Obligation Bonds Outstanding Secondary Net Assessed Valuation 16-50 6% Limitation $9,342,561,193 560,553,672 (492,995,000) 12,071,808 (480,923,192) $79,630,480 15% Limitation $9,342,561,193 1,401,384,179 (492,995,000) __ 12,071,808 (480,923,192) $920,460,987 $ 492,995,000 = 5.28% $ 9,342,561,193 Pima County FY 2010/2011 Adopted Budget LONG TERM DEBT Transportation Bonds Payment Source Payments for principal and interest on transportation bonds are made from Highway User Revenue Funds. Debt Service Requirements The debt service requirements on transportation bonds are summarized as follows: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 TOTALS PRINCIPAL INTEREST TOTAL $10,530,000 11,015,000 11,170,000 11,600,000 12,055,000 12,540,000 13,095,000 13,650,000 12,095,000 12,655,000 7,630,000 7,990,000 2,900,000 3,015,000 $5,709,099 5,244,263 4,784,988 4,354,125 3,906,100 3,434,588 2,890,987 2,346,049 1,779,687 1,314,987 833,100 543,537 236,600 120,600 $16,239,099 16,259,263 15,954,988 15,954,125 15,961,100 15,974,588 15,985,987 15,996,049 13,874,687 13,969,987 8,463,100 8,533,537 3,136,600 3,135,600 $141,940,000 $37,498,710 $179,438,710 Legal Debt Margin Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. PRIOR FISCAL YEAR HIGHEST FUTURE DEBT HURF REVENUE SERVICE PAYMENT Series 1998 $33,445,603 $6,151,333 Series 2002 $49,398,596 $11,904,825 Series 2003 $47,074,605 $14,608,613 Series 2005 $52,587,700 $16,767,639 Series 2007 $56,936,526 $19,330,859 Series 2008 $58,637,523 $18,521,469 Series 2009 $53,906,177 $16,259,263 16-51 Pima County FY 2010/2011 Adopted Budget LONG TERM DEBT Certificates of Participation Payment Source Payments for principal and interest on certificates of participation are made from funds transferred from Facilities Renewal Fund, Fleet Services, Capital Projects Fund, Communications Fund, Transportation, and Regional Wastewater Reclamation Fund. Debt Service Requirements The debt service requirements on certificates of participation including estimated amounts for planned issues in fiscal year 2009/2010 are summarized as follows: PRINCIPAL INTEREST TOTAL 2011 2012 2013 2014 2015 2016 2017 2018 2019 $21,750,000 6,425,000 2,065,000 2,130,000 2,200,000 2,280,000 2,400,000 2,525,000 2,625,000 $2,061,776 884,980 668,482 606,530 531,982 454,980 335,282 209,280 108,282 $23,811,776 7,309,980 2,733,482 2,736,530 2,731,982 2,734,980 2,735,282 2,734,280 2,733,282 TOTALS $44,400,000 $5,861,574 $50,261,574 Summary of Debt Service Fund Expenditures Long Term Debt: General Obligation Bonds (GOB) Transportation Revenue Bonds Certificates of Participation $66,168,680 16,239,099 23,811,776 Total Long Term Debt $106,219,555 Fiscal and Other Charges Total Budgeted Debt Service Expenditures 16-52 58,000 $106,277,555 Pima County FY 2010/2011 Adopted Budget LONG TERM DEBT Stadium District Debt Payment Source Payments for principal and interest on Stadium District debt are made from stadium revenues, Transient Lodging Excise Tax proceeds, Recreational Vehicle Space Surcharge proceeds, and Rental Car Tax proceeds. Debt Service Requirements The debt service requirements on Stadium District debt are summarized as follows: 2011 2012 2013 2014 2015 2016 2017 2018 TOTALS PRINCIPAL INTEREST TOTAL $2,125,000 2,230,000 2,780,000 2,485,000 2,605,000 2,710,000 2,820,000 2,935,000 $878,585 774,385 646,860 510,950 399,390 293,090 181,080 61,635 $3,003,585 3,004,385 3,426,860 2,995,950 3,004,390 3,003,090 3,001,080 2,996,635 $20,690,000 $3,745,975 $24,435,975 Note: This table does not include $5,600 of fiscal charges budgeted each fiscal year. 16-53 Pima County FY 2010/2011 Adopted Budget LONG TERM DEBT Certificates of Participation Payment Source Payments for principal and interest on certificates of participation are made from the General Fund. Debt Service Requirements The debt service requirements on certificates of participation are summarized as follows: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 TOTALS PRINCIPAL INTEREST TOTAL $1,675,000 1,740,000 1,810,000 1,890,000 1,970,000 2,065,000 2,170,000 2,280,000 2,395,000 2,515,000 2,640,000 2,770,000 $1,234,100 1,167,100 1,097,500 1,020,575 940,250 841,750 738,500 630,000 516,000 396,250 270,500 138,500 $2,909,100 2,907,100 2,907,500 2,910,575 2,910,250 2,906,750 2,908,500 2,910,000 2,911,000 2,911,250 2,910,500 2,908,500 $25,920,000 $8,991,025 $34,911,025 Legal Debt Margin There is no legal debt margin for certificates of participation. 16-54 Pima County FY 2010/2011 Adopted Budget LONG TERM DEBT Special Assessment Obligations Payment Source Special assessment obligations are secured by pledges of revenues from improvement districts which were established in order to finance specific construction projects which benefit a limited geographical area. While there is no legal requirement for the County to further secure the special assessment obligations of the districts, the County has made a moral commitment to take steps necessary to prevent default. Payments for principal and interest on special assessment obligations are made from assessments received in the Improvement Districts Special Revenue Fund. Debt Service Requirements The debt service requirements on special assessment obligations are summarized below. PRINCIPAL INTEREST TOTAL 2011 2012 $271,232 255,641 $28,353 9,243 $299,585 264,884 TOTALS $526,873 $37,596 $564,469 Legal Debt Margin There is no legal debt margin for special assessment obligations. 16-55 Pima County FY 2010/2011 Adopted Budget LONG TERM DEBT Loans Payable Payment Source Payments for principal and interest on loans payable are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on loans payable are summarized as follows: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 TOTALS PRINCIPAL INTEREST TOTAL $8,349,655 7,406,296 6,513,880 6,765,592 6,995,758 7,265,603 1,678,921 1,730,004 1,782,668 1,836,962 1,892,937 1,950,646 2,010,143 2,071,485 $1,995,543 1,697,750 1,433,386 1,202,152 961,878 713,372 455,164 404,082 351,416 297,124 241,148 183,438 123,942 ____62,602 $10,345,198 9,104,046 7,947,266 7,967,744 7,957,636 7,978,975 2,134,085 2,134,086 2,134,084 2,134,086 2,134,085 2,134,084 2,134,085 __2,134,087 $58,250,550 $10,122,997 $68,373,547 Legal Debt Margin There is no legal debt margin for loans payable. 16-56 Pima County FY 2010/2011 Adopted Budget LONG TERM DEBT Sewer Revenue Bonds Payment Source Payments for principal and interest on sewer revenue bonds are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue bonds are summarized as follows: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 TOTALS PRINCIPAL INTEREST TOTAL $8,425,000 8,795,000 10,405,000 12,030,000 12,590,000 10,720,000 11,250,000 11,810,000 12,405,000 13,025,000 13,685,000 14,375,000 15,105,000 5,210,000 3,550,000 ____3,730,000 $7,145,370 6,776,545 6,381,087 5,915,625 5,376,618 4,799,295 4,353,645 3,885,918 3,413,674 2,914,337 2,302,289 1,743,920 1,141,476 504,162 291,200 ____149,200 $15,570,370 15,571,545 16,786,087 17,945,625 17,966,618 15,519,295 15,603,645 15,695,918 15,818,674 15,939,337 15,987,289 16,118,920 16,246,476 5,714,162 3,841,200 ____3,879,200 $167,110,000 $57,094,361 $224,204,361 Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 16-57 Pima County FY 2010/2011 Adopted Budget LONG TERM DEBT Sewer Revenue Obligations Payment Source Payments for principal and interest on sewer revenue obligations are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on Sewer Revenue Obligations are summarized as follows: 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 TOTALS PRINCIPAL INTEREST TOTAL $2,000,000 2,000,000 2,000,000 14,525,000 15,150,000 15,895,000 16,685,000 17,510,000 18,385,000 19,300,000 20,270,000 21,280,000 $8,338,356 8,026,225 8,026,225 8,026,225 7,946,225 7,890,225 7,820,225 7,195,350 6,449,475 5,657,850 4,837,250 3,961,750 3,042,500 2,077,500 1,064,000 $8,338,356 8,026,225 8,026,225 10,026,225 9,946,225 9,890,225 22,345,225 22,345,350 22,344,475 22,342,850 22,347,250 22,346,750 22,342,500 22,347,500 22,344,000 $165,000,000 $90,359,381 $255,359,381 Regional Wastewater Reclamation Sewer Obligations Additional sewer revenue obligations in the amount of $165,000,000 are planned for issuance in fiscal year 2010/2011. Accordingly, interest has been budgeted in the amount of $4,478,692. As the terms of these certificates including interest rates and principal repayment schedule have not yet been determined, no debt service requirements table is presented here. Payments for principal and interest will be made from the Regional Wastewater Reclamation Enterprise Fund. Legal Debt Margin There is no legal debt margin for sewer revenue obligations 16-58 Pima County FY 2010/2011 Adopted Budget VALUATION OF PROPERTY FOR TAXING PURPOSES IN ARIZONA The largest revenue source for Pima County is the property tax. Property tax is paid in accordance with the value of real and personal property. There are a number of County functions that are paid for by property taxes. The primary tax goes to the General Fund and is used for continuing maintenance and operation of the County. The secondary tax is used to pay for capital expenditures and some “budget override” amounts approved by the voters. These two levies are supported by two different property values. The primary tax is supported by the limited value and the secondary tax is supported by the full cash value. The tax is based on the net assessed values of the property. The net assessed value is set by multiplying the full and limited values of the property by an assessment ratio and subtracting any constitutionally defined exemptions. The full cash value 1 of each parcel of property is set by the County Assessor or the Arizona Department of Revenue in accordance with standards and procedures established by the Arizona Department of Revenue and the Arizona legislature. The value of railroads, mines, utilities, and some other types of personal property are valued by the Arizona Department of Revenue. The “market standard” is used by Arizona for the establishment of the full cash value of a property. In other words, the value of a property must come close to the selling price of a similar property which has been sold in an arms length transaction without stress or duress on the part of the seller or buyer. It takes about two years for market values to be reflected in the full cash value. The limited value 2 of a property is determined by one of two formulas. The limited value will change by the formula that produces the greatest increase in value of the two formulas. One formula increases the value by 10 percent from the previous year’s limited value, while the other formula produces a change in the value that is 25 percent of the difference between the current year’s full cash value and the previous year’s limited value. The limited value can never be greater than the full cash value. The assessment ratios 3 are defined by the Arizona Legislature. They are assigned to a property in accordance with its use. There are nine basic classes of property all having different assessment ratios. The same assessment ratio is applied to both the full cash value and the limited value to determine the assessed value for secondary 4 and primary 5 taxes. The Arizona Constitution stipulates that certain types of property will not be fully taxed or will not be taxed at all. Properties owned by government or nonprofit organizations are not taxed, as long as they are not used in commerce. Widows, widowers, disabled individuals, and certain veterans are given partial exemptions from property tax. The amount of the exemption is determined by the full cash value of the property and the person’s income. All property in the County has a full cash assessed value and a limited assessed value. The Assessor identifies the amount of property that is exempt. The largest amount of exempt properties in the County is vacant land which is owned by state and federal agencies. Although these agencies do not pay property taxes, some agencies do pay “in lieu” taxes to compensate jurisdictions in which the property is located for minimal services provided to the property. The secondary value of the exemption is subtracted from the total secondary assessed value to derive the net secondary assessed value. The same is done to the primary value to derive the net primary assessed value. For the current year, the County’s secondary net assessed value decreased by 5.3 percent from the previous year, as market values for property two years ago declined. The primary net assessed value decreased by 0.5 percent. Endnotes 1 See Full Cash Value By Class: 2006-2010. 2 See Limited Value By Class: 2006-2010. 3 See Assessment Ratios By Class: 2006-2010. 4 See Secondary Net Assessed Value By Class: 2006-2010. 5 See Primary Net Assessed Value By Class: 2006-2010. 16-59 Pima County FY 2010/2011 Adopted Budget COMPONENTS OF ARIZONA'S PROPERTY TAX SYSTEM Market Forces: - Population - Wealth - Employment - Inflation - Interest Rates - Obsolescence Process appeals and defend values Property: - Real Property: Land, Improvements - Personal Property: Business Equipment, & Mobile Homes Characteristics Change: - Land Subdivision - New Construction / Demolition - Appreciation / (Depreciation) Personal Property can be "secured" to real property. Taxes will be billed on the same bill. Publish value of property Value property: - Cost method - Market method - Income method PRIOR LIMITED VALUE FULL CASH VALUE STATUTORY FORMULA Limits rapid increases in Limited Value which changes slowly until Limited Value = Full Cash Value LIMITED VALUE EXEMPTION QUALIFICATION - Institutional: Government, churches, etc. - Personal: Widows, veterans, disabled, etc. SECONDARY NET ASSESSED VALUE (Full Cash Value x Assessment Ratio) Exemption ASSESSMENT RATIOS (FY 10/11) Mines*, Utilities*, and Commercial: Real and Personal Property 21% Vacant Land and Agriculture 16% Residential: Owner Occupied 10% Residential: Renter Occupied 10% Railroads (varies)* 17% Historic Owner Occupied Residence 5% Hist. Rent. Res. (Unrestored Part) 10% Hist. Commercial (Unrestored Part) 21% Hist. Rent. Res. & Com. (Restored Part) 1% Private Improvements on Gov. Prop. 1% LIMITED NET ASSESSED VALUE (Limited Value x Assessment Ratio) - Exemption * classes of property valued by A.D.O.R. SECONDARY TAX RATE (Amount needed / Σ Secondary Net Assessed Values) Set for each secondary fund Add estimate of the Value of the Unsecured Personal Property Levy amount needed to fund each Fund SECONDARY TAX (Secondary Tax Rate x Secondary Net Assessed Value) for each secondary fund PRIMARY TAX RATE (Levy / Σ Primary Net Assessed Values) PRIMARY TAX (Tax Rate x Primary Net Assessed Value) TAX BILLS Real Property & All Personal Property Paid in two halves: Due October 1 and March 1 16-60 Pima County FY 2010/2011 Adopted Budget FULL CASH VALUE BY CLASS FOR TAX YEARS 2006-2010 2006 Legislative Class 2007 % of Total 2008 % of Total 2009 % of Total 2010 % of Total Amount 7,980,507,691 11.06% Amount 9,055,112,780 10.53% I. 11-12. Commercial & Telecommunications P.P. 1,761,090,145 1,958,512,717 2,184,716,466 All Class I Property 8,711,133,063 14.54% 9,939,020,408 13.78% 11,239,829,246 13.07% 12,979,846,754 14.73% 13,804,917,410 16.01% II. R. Vacant Land / Agricultural R.E. 7,981,879,531 13.33% 9,234,110,084 12.81% 10,839,757,420 12.61% 11,488,270,826 13.04% 11,227,165,868 13.02% I. 1-11,13 Commercial, Mines & Utilities II. P. Vacant Land / Agricultural P.P. 37,142,434 2.94% 0.06% 37,620,096 2.72% 0.05% 33,586,273 2.54% 0.04% Amount 10,723,625,990 12.17% % of Amount 6,950,042,918 11.60% 2,256,220,764 53,089,988 2.56% 0.06% Total Amount 10,256,319,662 11.89% 3,548,597,748 65,795,484 4.12% 0.08% 8,019,021,965 13.39% 9,271,730,180 12.86% 10,873,343,693 12.65% 11,541,360,814 13.10% 11,292,961,352 13.10% III. Residential, Owner Occupied 36,150,457,238 60.36% 44,330,385,822 61.48% 53,600,930,756 62.33% 52,821,161,537 59.96% 50,009,833,125 58.00% IV. Residential, Renter Occupied 6,531,605,677 10.91% 7,980,929,834 11.07% 9,512,500,942 11.06% 10,008,610,719 11.36% 10,363,649,288 12.02% All Class II Property V. Railroads 47,272,238 0.08% 39,171,996 0.05% 39,441,008 0.05% 40,514,870 0.05% 44,374,565 0.05% 425,092,608 0.71% 532,947,112 0.74% 717,903,605 0.83% 694,227,932 0.79% 687,648,377 0.80% VII. Historic Commercial 3,553,067 0.01% 4,878,364 0.01% 6,655,003 0.01% 6,775,267 0.01% 5,666,201 0.01% VIII. Historic Rental Residential 2,093,141 0.00% 2,257,492 0.00% 2,641,984 0.00% 3,256,451 0.00% 3,672,798 0.00% n/a n/a n/a n/a n/a n/a n/a n/a 16,178,980 0.02% VI. Historic Owner Residential, Enterprise & Trade Zones IX. Possessory Interests All Property 59,890,228,997 72,101,321,208 85,993,246,237 88,095,754,344 86,228,902,096 14.44% 20.39% 19.27% 2.44% -2.12% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. 16-61 Pima County FY 2010/2011 Adopted Budget LIMITED VALUE BY CLASS FOR TAX YEARS 2006-2010 2006 2007 % of Total % of Total 20081 % of Total 20092 % of Total 20101 % of Legislative Class I. 8-11, 13. Commercial, Mines & Utilities R. P. Amount 6,497,342,049 11.50% Amount 7,308,652,785 11.36% Amount 8,359,244,792 11.43% Amount 9,744,578,744 12.09% I. 11-12. Commercial & Telecommunications P.P. 1,760,303,077 1,946,962,701 2,005,790,771 2,060,625,193 All Class I Property 8,257,645,126 14.63% 9,255,615,486 14.38% 10,365,035,563 14.17% 11,805,203,937 14.65% 12,888,648,264 15.65% II. R. Vacant Land / Agricultural R.E. 6,704,647,742 11.88% 7,443,253,638 11.57% 8,355,692,158 11.43% 9,283,115,939 11.52% 9,304,087,886 11.30% II. P. Vacant Land / Agricultural P.P. 37,119,347 3.13% 0.07% 37,502,194 3.02% 0.06% 40,415,754 2.74% 0.06% 27,978,510 2.56% Total Amount 10,703,385,108 13.00% 2,185,263,156 0.03% 52,004,951 2.65% 0.06% 6,741,767,089 11.95% 7,480,755,832 11.63% 8,396,107,912 11.49% 9,311,094,449 11.55% 9,356,092,837 11.36% III. Residential, Owner Occupied 34,974,190,615 61.97% 40,161,510,519 62.41% 45,689,108,412 62.48% 49,705,721,781 61.68% 49,559,640,578 60.19% IV. Residential, Renter Occupied 6,023,851,910 10.67% 6,951,475,037 10.80% 8,067,979,725 11.03% 9,104,140,815 11.30% 9,851,022,802 11.96% All Class II Property V. Railroads 45,063,416 0.08% 35,902,186 0.06% 35,439,085 0.05% 34,904,555 0.04% 37,737,149 0.05% 390,389,319 0.69% 456,856,689 0.71% 561,193,622 0.77% 623,835,450 0.77% 640,976,458 0.78% VII. Historic Commercial 3,118,137 0.01% 3,557,985 0.01% 5,611,553 0.01% 710,197 0.00% 10,972,356 0.01% VIII. Historic Rental Residential 1,764,740 0.00% 1,984,944 0.00% 2,022,669 0.00% 2,369,283 0.00% 3,125,012 0.00% n/a n/a n/a n/a n/a n/a 5,140,924 0.01% n/a n/a VI. Historic Owner Residential, Enterprise & Trade Zones IX. Possessory Interests All Property Percent Change From Previous Year $56,437,790,352 $64,347,658,678 $73,122,498,541 $80,593,121,391 $82,348,215,456 11.47% 14.02% 13.64% 10.22% 2.18% Sources: Pima County Clerk of the Board of Supervisors "Abstract by Legislative Class" for all years. Notes: 1Values from the 2008 and 2010 Abstracts have been adjusted to the Net Assessed Values appearing on the Levy Limit Calculation Worksheets for each year. 2 Values from the 2009 Abstract have been adjusted to the Net Assessed Value appearing on the May 6, 2009, Property Tax Oversight Commission Levy Limit Calculation Worksheet. 16-62 Pima County FY 2010/2011 Adopted Budget ASSESSMENT RATIOS BY CLASS FOR TAX YEARS 2006-2010 Legislative Class 2006 2007 2008 2009 2010 I. 1-13 Commercial, Mines, Utilities Real & Personal Property 24.50% 24.00% 23.00% 22.00% 21.00% II. Vacant Land/Agricultural - Real & Personal Property 16.00% 16.00% 16.00% 16.00% 16.00% III. Residential, Owner Occupied 10.00% 10.00% 10.00% 10.00% 10.00% IV. Residential, Renter Occupied 10.00% 10.00% 10.00% 10.00% 10.00% V. Railroads 22.00% 21.00% 20.00% 18.00% 17.00% VI. Historic Noncommercial (Note 1) 5.00% 5.00% 5.00% 5.00% 5.00% VII. Historic Commercial (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% VIII. Historic Rental Residential (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% IX. Possessory Interests 1.00% 1.00% 1.00% 1.00% 1.00% Weighted Average Assessment Ratio for Secondary 12.85% 12.65% 12.38% 12.52% 12.53% Weighted Average Assessment Ratio for Primary 12.78% 12.66% 12.47% 12.41% 12.37% Note 1. Legislative Class VI also includes property in foreign trade zones, military reuse zones, enterprise zones, and property used in the manufacture of environmental technology and renewable energy equipment, environmental remediation, and biodiesel fuel production. Note 2. The 1 percent assessment ratio applies to the value of recent renovations and improvements and applies for 10 years after the improvements are made. The remainder of the value is at the rate for the class as determined by the use of the property. 16-63 Pima County FY 2010/2011 Adopted Budget SECONDARY NET ASSESSED VALUE BY CLASS FOR TAX YEARS 2006-2010 2006 Legislative Class I. 8-11, 13. Commercial, Mines & Utilities R. P. I. 11-12. Commercial & Telecommunications P.P. All Class I Property 2007 % of Total Amount 1,702,480,070 24.79% 409,755,652 5.96% 2,112,235,722 30.75% 2008 % of Total Amount 1,914,895,588 23.29% 452,579,359 5.50% 2,367,474,947 28.79% 2009 % of Total Amount 2,081,473,246 21.69% 453,661,230 4.73% 2,535,134,476 26.42% 2010 % of Total Amount 2,357,915,272 23.91% 495,819,206 5.03% 2,853,734,478 28.94% % of Total Amount 1,929,313,443 20.65% 743,001,099 7.95% 2,672,314,542 28.60% II. R. Vacant Land / Agricultural R.E. 473,541,124 6.89% 601,487,673 7.32% 715,416,651 7.46% 699,478,507 7.09% 636,359,525 6.81% II. P. Vacant Land / Agricultural P.P. 5,175,675 0.08% 5,765,884 0.07% 5,346,068 0.06% 7,482,674 0.08% 4,819,671 0.05% 478,716,799 6.97% 607,253,557 7.39% 720,762,719 7.52% 706,961,181 7.17% 641,179,196 6.86% All Class II Property III. Residential, Owner Occupied IV. Residential, Renter Occupied 3,592,188,566 52.29% 4,410,687,100 53.66% 5,334,745,214 55.60% 5,251,746,309 53.26% 4,968,230,234 53.18% 1,000,332,932 10.14% 1,012,886,868 10.84% 652,713,510 9.50% 797,586,456 9.70% 950,749,698 9.91% V. Railroads 10,399,898 0.15% 8,226,125 0.10% 7,888,196 0.08% 7,292,679 0.07% 7,543,539 0.08% VI. Historic Owner Residential, Enterprise & Trade Zones 23,153,379 0.34% 28,455,813 0.35% 45,070,586 0.47% 39,097,114 0.40% 38,687,839 0.41% VII. Historic Commercial 338,267 0.00% 486,086 0.01% 246,432 0.00% 1,490,562 0.02% 1,189,903 0.01% VIII. Historic Rental Residential 209,316 0.00% 225,751 0.00% 264,198 0.00% 325,645 0.00% 367,281 0.00% n/a n/a n/a n/a n/a n/a n/a n/a 161,791 0.00% IX. Possessory Interests Percent Change From Previous Year $6,869,955,457 $8,220,395,835 $9,594,861,519 $9,860,980,900 $9,342,561,193 13.54% 19.66% 16.72% 2.77% -5.26% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. 16-64 Pima County FY 2010/2011 Adopted Budget PRIMARY NET ASSESSED VALUE FOR TAX YEARS 2006-2010 2006 Legislative Class I. 8-11, 13. Commercial, Mines & Utilities R. P. I. 11-12. Commercial & Telecommunications P.P. All Class I Property 2007 2 2008 2009 1 2010 1 % of % of % of % of % of Total Amount 1,591,573,968 24.61% Total Amount 1,754,175,478 23.86% Total Amount 1,922,635,822 23.33% Total Amount 2,142,538,291 23.84% Total Amount 2,014,935,089 22.54% 409,562,820 6.33% 2,001,136,788 30.94% 449,896,362 6.12% 2,204,071,840 29.97% 435,623,369 5.29% 2,358,259,191 28.62% 425,664,953 4.74% 2,568,203,244 28.58% 458,384,622 5.13% 2,473,319,711 27.67% II. R. Vacant Land / Agricultural R.E. 354,488,545 5.48% 422,738,665 5.75% 486,936,666 5.91% 521,643,825 5.80% 529,647,247 5.93% II. P. Vacant Land / Agricultural P.P. 5,173,230 0.08% 5,746,900 0.08% 6,118,012 0.07% 4,134,626 0.05% 7,311,425 0.08% 359,661,775 5.56% 428,485,565 5.83% 493,054,678 5.98% 525,778,451 5.85% 536,958,672 6.01% All Class II Property III. Residential, Owner Occupied IV. Residential, Renter Occupied 3,474,658,680 53.73% 3,995,335,563 54.33% 4,546,560,603 55.18% 4,944,071,553 55.02% 4,925,214,375 55.09% 909,875,313 10.13% 964,357,366 10.79% 601,941,408 9.31% 694,636,372 9.45% 806,355,576 9.79% 9,913,949 0.15% 7,539,464 0.10% 7,087,816 0.09% 6,282,822 0.07% 6,415,290 0.07% 19,440,158 0.30% 22,745,061 0.31% 27,954,627 0.34% 31,055,866 0.35% 31,910,628 0.36% VII. Historic Commercial 272,282 0.00% 318,730 0.00% 196,913 0.00% 156,244 0.00% 1,158,716 0.01% VIII. Historic Rental Residential 176,476 0.00% 198,493 0.00% 202,268 0.00% 236,929 0.00% 312,502 0.00% n/a n/a n/a n/a n/a n/a 51,408 0.00% n/a n/a V. Railroads VI. Historic Owner Residential, Enterprise & Trade Zones IX. Possessory Interests Percent Change From Previous Year $6,467,201,516 $7,353,331,088 $8,239,671,672 $8,985,711,830 $8,939,647,260 10.56% 13.70% 12.05% 9.05% -0.51% Sources: Pima County Clerk of the Board of Supervisors "Abstract by Legislative Class" for all years. Notes: 1 Values from the 2008 and 2010 Abstracts have been adjusted to the Net Assessed Values appearing on the Levy Limit Calculation Worksheets for each year. 2 Values from the 2009 Abstract have been adjusted to the Net Assessed Value appearing on the May 6, 2009, Property Tax Oversight Commission Levy Limit Calculation Worksheet. 16-65 Pima County FY 2010/2011 Adopted Budget PROPERTY TAX LEVIES AND COLLECTIONS - 10 YEAR HISTORY (in thousands) Collected through June 30th End of Tax Fiscal Year(1) Fiscal Year Original Real Property Tax Levy Tax Roll Corrections Adjusted Levy Amount Percent of Original Levy Amount Percent of Adjusted Levy 1999-00 201,925 -1,167 200,758 192,409 95.3% 200,970 100.1% 2000-01 214,642 -974 213,668 204,424 95.2% 213,578 100.0% 2001-02 228,477 -1,023 227,454 218,192 95.5% 227,178 99.9% 2002-03 241,416 -1,013 240,403 231,619 95.9% 240,285 100.0% 2003-04 260,570 -987 259,583 250,929 96.3% 259,564 100.0% 2004-05 281,172 -494 280,678 271,841 96.7% 280,507 99.9% 2005-06 302,127 -291 301,836 292,019 96.7% 301,776 100.0% 2006-07 330,240 -322 329,918 318,520 96.5% 329,806 100.0% 2007-08 362,535 -622 361,913 348,741 96.2% 361,125 99.8% 2008-09 379,674 -360 379,314 363,624 95.8% 363,624 95.9% Source: Pima County Comprehensive Annual Financial Report, June 30, 2009. (1) Collected through June 30, 2009(1) Amounts collected are on a cash basis rather than the modified accrual basis used in the financial statements. 16-66 Pima County FY 2010/2011 Adopted Budget PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS - 10 YEAR HISTORY(1) (Per $100 Net Assessed Value) (1) (2) (3) Fiscal Year Pima County Regional Flood Control District(2) 2001/02 5.0158 0.3546 0.2124 0.0000 0.4974 1.5470 1.1202 0.2828 0.1300 2002/03 4.9328 0.3546 0.2124 0.0000 0.4889 1.5333 1.1202 0.2706 0.1300 2003/04 4.9311 0.3546 0.2124 0.0000 0.4717 1.4884 1.1569 0.2513 0.1200 2004/05 4.9297 0.3546 0.2124 0.0000 0.4560 1.3428 1.1847 0.2383 0.1200 2005/06 4.8290 0.3746 0.2575 0.0000 0.4358 1.3114 1.2364 0.2383 0.1200 2006/07 4.5985 0.3746 0.3675 0.0000 0.0000 1.2515 1.2257 0.2383 0.1200 2007/08 4.3253 0.3446 0.3975 0.0000 0.0000 1.1845 1.1321 0.2258 0.1000 2008/09 4.0374 0.2935 0.3393 0.0000 0.0000 1.1355 0.9601 0.2143 0.1000 2009/10 4.0639 0.2635 0.2643 0.0000 0.3306 1.0770 0.9344 0.2035 0.1000 2010/11 4.1063 0.2635 0.3100 0.0000 0.3564 1.0848 0.9550 0.1999 0.1000 County Free Library State of Arizona State Education Assistance Junior College District City of Tucson City of South Tucson Central AZ Water Conservation District(3) Some rates apply to limited areas or base measures. The Regional Flood Control District property tax applies to real property and not personal property. Under the Central Arizona Water Conservation District is a Ground Water Replenishment District with a per Acre Foot Water Fee of $188.00 in fiscal year 2001/02, $198.00 in 2002/03, $199.00 in 2003/04, $208.00 in 2004/05, $226.00 in 2005/06, $251.00 in 2006/07, $265.00 in 2007/08, $305.00 in 2008/09, $333.00 in 2009/10, and $377.00 in 2010/11.. 16-67 Pima County FY 2010/2011 Adopted Budget PIMA COUNTY POPULATION CITIES & TOWNS AND UNINCORPORATED AREAS: 1996 - 2009 Incorporated Towns & Cities Unincorporated Pima County Total Pima County Year Population Annual % Change Population Annual % Change Population Annual % Change 1996 484,736 2.22% 282,408 4.68% 767,144 3.11% 1997 496,388 2.40% 288,396 2.12% 784,784 2.30% 1998 512,372 3.22% 290,129 0.60% 802,501 2.26% 1999 523,879 2.25% 300,973 3.74% 824,852 2.79% 2000 538,716 2.83% 310,029 3.01% 848,745 2.90% 2001 556,695 3.33% 313,915 1.25% 870,610 2.58% 2002 569,880 2.37% 320,665 2.15% 890,545 2.29% 2003 585,660 2.77% 325,500 1.51% 911,160 2.31% 2004 599,095 2.29% 332,740 2.22% 931,835 2.27% 2005 615,515 2.74% 342,120 2.82% 957,635 2.77% 2006 629,175 2.22% 352,105 2.92% 981,280 2.47% 2007 642,870 2.18% 360,365 2.35% 1,003,235 2.24% 2008 649,916 1.10% 364,107 1.04% 1,014,023 1.08% 2009 652,062 0.33% 365,950 0.51% 1,018,012 0.39% Note: Population as of July 1 of the indicated year. Sources: Pima Association of Governments, Population Estimates, 1980 – 2005, for population from 1996 through 2000; Arizona Department of Economic Security, Research Administration, Population Statistics Unit, Population Estimates for Arizona’s Counties, Incorporated Places and Balance of County, for population from 2001 through 2006; and Arizona Department of Commerce, Population Statistics Unit, Population Estimates for Arizona’s Counties, Incorporated Places and Balance of County, for population from 2007 through 2009. 16-68 Pima County FY 2010/2011 Adopted Budget POPULATION ESTIMATES & PROJECTIONS PIMA COUNTY COMPARED WITH ARIZONA, MARICOPA COUNTY AND OTHER COUNTIES FOR YEARS 2000 - 2009, 2010, 2020, 2030, 2040 and 2050 Arizona Pima County Maricopa County % of State Population % of State Other Counties Population % of State Year Population Population 2000 5,130,632 843,746 16.45% 3,072,149 59.88% 1,214,737 23.68% 2001 5,319,785 870,610 16.37% 3,192,125 60.00% 1,257,050 23.63% 2002 5,470,720 890,545 16.28% 3,296,250 60.25% 1,283,925 23.47% 2003 5,642,725 911,160 16.15% 3,406,170 60.36% 1,325,395 23.49% 2004 5,845,250 931,835 15.94% 3,537,630 60.52% 1,375,785 23.54% 2005 6,077,740 957,635 15.76% 3,681,300 60.57% 1,438,805 23.67% 2006 6,305,210 981,280 15.56% 3,792,675 60.15% 1,531,255 24.29% 2007 6,500,194 1,003,235 15.43% 3,907,492 60.11% 1,589,467 24.45% 2008 6,629,455 1,014,023 15.30% 3,987,942 60.15% 1,627,490 24.55% 2009 6,683,129 1,018,012 15.23% 4,023,331 60.20% 1,641,786 24.57% 2010 6,999,810 1,070,723 15.30% 4,217,427 60.25% 1,711,660 24.45% 2020 8,779,567 1,271,912 14.49% 5,276,074 60.09% 2,231,581 25.42% 2030 10,347,543 1,442,420 13.94% 6,207,980 59.99% 2,697,143 26.07% 2040 11,693,553 1,585,983 13.56% 7,009,664 59.94% 3,097,906 26.49% 2050 12,830,829 1,709,026 13.32% 7,661,423 59.71% 3,460,380 26.97% Source for April 1, 2000, population: Census 2000, Tables DP-1. Profile of General Demographic Characteristics: 2000, for Arizona, Maricopa County and Pima County, U. S. Bureau of the Census. Source for July 1, 2001, to July 1, 2006, population estimates: Population Estimates for Arizona’s Counties, Incorporated Places and Balance of County, Arizona Department of Economic Security, Research Administration, Population Statistics Unit. Source for July 1, 2007, to July 1, 2009, population estimates: Population Estimates for Arizona’s Counties, Incorporated Places and Balance of County, Arizona Department of Commerce, Population Statistics Unit. Source for July 1, 2010, to July 1, 2050, population projections: Arizona State and County Projections 2006-2055, Arizona Department of Economic Security, Research Administration, Population Statistics Unit, March 31, 2006. 16-69 Pima County FY 2010/2011 Adopted Budget PIMA COUNTY POPULATION & EMPLOYMENT: 10-YEAR HISTORY Year Population as of July 1 Total Employment Unemployment Rate Natural Resources & Mining 2000 848,745 393,700 3.7% 1,800 2001 870,610 395,500 4.3% 2002 890,545 399,300 2003 911,160 2004 Manufacturing Private Service Providers Government Services 22,900 32,900 216,100 73,300 1,800 22,700 33,000 213,100 73,800 5.7% 1,500 22,500 30,500 213,400 74,900 405,800 5.3% 1,100 22,900 28,600 216,800 75,700 931,835 417,800 4.6% 1,300 24,000 28,400 226,400 76,900 2005 957,635 418,500 4.5% 1,400 25,700 28,300 234,200 77,100 2006 981,280 430,000 4.0% 1,600 27,900 28,100 245,700 76,300 2007 1,003,235 440,200 3.8% 1,800 26,500 27,500 251,700 77,900 2008 1,014,023 450,400 5.6% 1,900 22,800 27,200 249,800 79,800 2009 1,018,012 448,700 8.3% 1,700 16,500 25,100 239,600 78,900 Construction Sources: Calendar year employment and unemployment rate information from U.S. Department of Labor, Bureau of Labor Statistics. Population estimate for July 1, 2000, is from Pima Association of Governments, Population Estimates, 1980 - 2005. Estimates for July 1, 2001, through July 1, 2006, are from the Arizona Department of Economic Security, Research Administration, Population Statistics Unit,Population Estimates for Arizona's Counties, Incorporated Places and Balance of County. Estimates for July 1, 2007, through July 1, 2009, are from the Arizona Department of Commerce, Population Statistics Unit, Population Estimates for Arizona's Counties, Incorporated Places and Balance of County. 16-70 Pima County FY 2010/2011 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State & ZIP Code is Tucson, AZ 85701 unless otherwise noted. County Operator Telecommunications Device for the Hearing Impaired Superior Court Building Old Courthouse Administration Building Health & Welfare Building Legal Services Building Public Works Building Bank of America Building 110 W. Congress Street 115 N. Church Avenue 130 W. Congress Street 150 W. Congress Street 32 N. Stone Avenue 201 N. Stone Avenue 33 N. Stone Avenue 740-8011 740-8093 County Administration 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 115 N. Church Ave, 3rd Fl 130 W. Congress St, 5th Fl 130 W. Congress St, 10th Fl 6550 S. Country Club Tucson, AZ 85756 130 W. Congress St, 10th Fl 2825 E. District St Tucson, AZ 85714 150 W. Congress St, 4th Fl 150 W. Congress St, 6th Fl 130 W. Congress St, 3rd Fl 115 N. Church Ave, 1st Fl 115 N. Church Ave, 1st Fl 740-2738 740-8126 740-8051 740-8094 740-8126 740-8172 740-8449 740-8751 351-6830 Hank Atha 130 W. Congress St, 10th Fl 740-3992 Margaret Kish 2797 E. Ajo Way Tucson, AZ 85713 243-6745 Community Services, Employment & Training Art Eckstrom 2797 E. Ajo Way Tucson, AZ 85713 243-6741 Economic Development & Tourism Tom Moulton 33 N. Stone Ave, 7th Fl 243-7353 County Free Library Kino Sports Complex Nancy Ledeboer Chris Bartos 594-5601 434-1301 School Superintendent Dr. Linda Arzoumanian 101 N. Stone Ave, 4th Fl 2500 E. Ajo Way Tucson, AZ 85713 130 W. Congress St, 4th Fl Stadium District Chris Bartos 2500 E. Ajo Way Tucson, AZ 85713 434-1301 Supervisor District 1 Supervisor District 2 Supervisor District 3 Supervisor District 4 Supervisor District 5 Assessor Clerk of the Board County Administrator Elections Ann Day Ramón Valadez Sharon Bronson Raymond Carroll Richard Elías Bill Staples Lori Godoshian C. H. Huckelberry Brad R. Nelson Finance & Risk Management Forensic Science Center Tom Burke Dr. Bruce O. Parks Human Resources Information Technology Procurement Recorder Treasurer Gwyn Hatcher Lionel Bittner George Widugiris F. Ann Rodriguez Elizabeth Ford 740-3030 243-8600 740-8464 740-8113 740-8161 740-4350 740-8775 Community & Economic Development Community & Economic Development Admin Community Development & Neighborhood Conservation 16-71 740-8451 Pima County FY 2010/2011 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS Justice & Law Enforcement Clerk of the Superior Court Constables County Attorney Indigent Defense Indigent Defense Justice Court Ajo Justice Court Green Valley Justice Courts Tucson Juvenile Court Office of Court Appointed Counsel Public Fiduciary Sheriff Superior Court 110 W. Congress St, 1st Fl 32 N. Stone Ave, 1st Fl 32 N. Stone Ave, 14th Fl 32 N. Stone Ave, 8th Fl 33 N. Stone Ave, Ste 2100 111 La Mina Avenue, Ajo, AZ 85321 Judge Gail Wight 601 N. La Cañada Drive, Green Valley, AZ 85614 Presiding Judge Maria Felix 115 N. Church Ave Presiding Judge Sarah Simmons 2225 E. Ajo Way, Tucson, AZ 85713 Lindy Funkhouser 130 W. Congress St, 10th Fl Patricia A. Noland Vince Roberts, Admin Constable Barbara LaWall Isabel Garcia, Legal Defender Robert Hirsch, Public Defender Judge Maria Alvillar Anita Royal Clarence W. Dupnik Presiding Judge Jan E. Kearney 740-3201 740-5442 740-5622 740-5775 243-6800 387-7684 648-0658 740-3505 740-2054 740-8311 10 E. Pennington, 2nd Fl 1750 E. Benson Highway, Tucson, AZ 85714 110 W. Congress St, 4th Fl 740-5471 741-4700 3950 S. Country Club Rd, Ste 300 Tucson, AZ 85714 33 N. Stone, 14th Fl 243-7838 3950 S. Country Club Rd, Ste 400 Tucson, AZ 85714 3950 S. Country Club Rd, Ste 100 Tucson, AZ 85714 243-8385 740-3155 Office of Medical & Health Services Institutional Health Larry Kraus Office of Emergency Mgmt & Mike Hein Homeland Security Pima Health System & Patricia Alvarez-Hurley Services Public Health Sherry Daniels 798-0600 243-7704 Public Works Capital Projects Development Services Environmental Quality/ Solid Waste Management Facilities Management Fleet Services Graphic Services Natural Resources, Parks & Recreation Public Works Admin Regional Flood Control District Regional Wastewater Reclamation Transportation Mary Tyson Carmine DeBonis, Jr. Ursula Kramer 130 W. Congress, 9th Fl 201 N. Stone Ave, 1st Fl 33 N. Stone Ave, Ste 700 243-4473 740-6506 243-7454 Reid H. Spaulding Frank Samaniego 740-3104 740-2670 243-1984 877-6209 John Bernal Suzanne Shields 150 W. Congress St, 5th Fl 1301 S. Mission Rd Tucson, AZ 85713 17 E. Pennington, 1st Fl 3500 W. River Rd Tucson, AZ 85741 130 W. Congress St, 10th Fl 97 E Congress, 3rd Fl Michael Gritzuk 201 N. Stone Ave, 8th Fl 740-6549 Priscilla Cornelio 201 N. Stone Ave, 4th Fl 740-6340 Susan Beebe Rafael Payan 16-72 740-8480 243-1881