Pima County Arizona Adopted Budget Fiscal Year 2009/2010 PIMA COUNTY, ARIZONA ADOPTED BUDGET FISCAL YEAR 2009/2010 RICHARD ELÍAS, CHAIR District 5 RAMÓN VALADEZ, VICE CHAIR SHARON BRONSON, ACTING CHAIR District 2 District 3 ANN DAY, MEMBER RAYMOND CARROLL, MEMBER District 1 District 4 Submitted by: C. H. HUCKELBERRY COUNTY ADMINISTRATOR Prepared by the Finance and Risk Management Department Thomas Burke, Director J. Thomas House, Budget Division Manager Robert W. Johnson, Budget Supervisor Cris Simon, Budget Supervisor BUDGET STAFF Bruce Basemann John Bruno Carey Dean Peggy Czapko Craig Horn John McGuire Melanie Parker Victor Rodriguez Margaret Rudd Stephanie Storch Bill Tisch Pima County FY 2009/2010 Adopted Budget PREFACE The Fiscal Year 2009/2010 Adopted Budget publication was developed to serve the needs of an audience that ranges from the Board of Supervisors and County Administration to the County departments and the general public. Since the need for financial information and detail varies with each group, the budget is presented in different formats, with differing levels of detail. The Budget Issues section starts with a two-page brief that discusses the primary issues that the Board of Supervisors and County Administrator had to confront in developing the final budget. Since there are many who require more information on these considerations, the County Administrator’s Recommended Budget, Tentative Budget, and Final Budget memoranda are also included in this section. These memoranda not only serve the purpose of providing background information on the fiscal year 2009/10 budget process, they also provide permanent documentation of the issues, considerations, and financial planning that went into the budget development. Those individuals who are only interested in a broad-brush view of the budget may find all the information they require, by reviewing the Summary of All Activity by Fund (Schedule A) in the State Reports section of this publication. This schedule provides the total available resources and the total expenditures by fund. Since others require a more comprehensive review of the budget, the Budget Overview section includes a discussion of Pima County’s Financial Structure, as well as presentations of the expenditures, revenues, full time equivalents (positions with funded hours), and capital projects for fiscal year 2009/10. The Budget Planning Practices section details the financial policies and provides an overview of the goals that guide Pima County’s budget development process. The financial segment discusses the balanced budget requirement, taxes, the General Fund ending fund balance, accountability, and many other items that impact the budget development. The nonfinancial segment provides a general view of the nonfinancial and strategic planning goals and mission considerations that guide the departments. Finally, detailed information on the program budgets are presented in the Functional Areas section. The introductory information in each functional area provides the program and department totals for expenditures, revenues, and full time equivalents, while the function statements, goals and objectives, performance measures, and financial summaries are presented in the department budget segments. Date: September 14, 2009 Date: September 14, 2009 Executive Director The Governmental Finance Officers Association of the United States and Canada (GFOA) Presented an award of Distinguished Presentation to Pima County for its annual budget for the fiscal year beginning July 1, 2008. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operational guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. This page intentionally left blank. Pima County FY 2009/2010 Adopted Budget TABLE OF CONTENTS PIMA COUNTY CHARACTERISTICS Arizona & Pima County Maps................................................................................................ 1-1 Background Information ........................................................................................................ 1-2 Demographic Data................................................................................................................. 1-4 INTRODUCTION Organization .......................................................................................................................... 2-1 Services Provided.................................................................................................................. 2-2 The Budgetary Process ......................................................................................................... 2-3 Fund Composition............................................................................................................ 2-3 Basis of Presentation....................................................................................................... 2-3 Basis of Budgeting........................................................................................................... 2-3 Budgetary Control............................................................................................................ 2-3 Budget Amendments ....................................................................................................... 2-4 Budget Preparation and Approval.................................................................................... 2-4 LEGAL REQUIREMENTS County Spending Limitation................................................................................................... 3-1 Tentative Budget Preparation and Publication ...................................................................... 3-1 Final Budget Adoption ........................................................................................................... 3-2 Budget Revisions................................................................................................................... 3-2 Truth in Taxation.................................................................................................................... 3-2 Adoption of Tax Levy............................................................................................................. 3-3 Property Tax Levy Limitation ................................................................................................. 3-3 Pima County Budget Resolution............................................................................................ 3-7 County Free Library District Budget Resolution .................................................................... 3-8 Flood Control District Budget Resolution............................................................................... 3-9 Stadium District Budget Resolution ....................................................................................... 3-10 Levy of Taxes Resolution ...................................................................................................... 3-11 BUDGET ISSUES Issues Synopsis..................................................................................................................... 4-1 Recommended Budget Memorandum................................................................................... 4-3 Tentative Budget Memorandum ............................................................................................ 4-27 Adopted Budget Memorandum.............................................................................................. 4-34 BUDGET OVERVIEW Summary of Overview ........................................................................................................... 5-1 Financial Structure................................................................................................................. 5-3 Consolidated Overview of County Budget by Fund............................................................... 5-7 Total County Budget by Source and Use .............................................................................. 5-8 Revenues & Expenditures for Fiscal Years 2007/2008 Through 2009/2010......................... 5-9 Budget in Brief 2009/2010 ..................................................................................................... 5-11 Full Time Equivalent Positions .............................................................................................. 5-16 Capital Improvement Program Overview............................................................................... 5-20 BUDGET PLANNING PRACTICES Financial Policies................................................................................................................... 6-1 Non Financial and Strategic Planning ................................................................................... 6-12 i Pima County FY 2009/2010 Adopted Budget STATE REPORTS Summary of Reports.............................................................................................................. 7-1 Summary Schedule of Estimated Revenues and Expenditures/Expenses ........................... 7-2 Summary of Tax Levy and Tax Rate Information .................................................................. 7-3 Summary by Fund Type of Revenues ................................................................................... 7-5 Summary by Fund Type of Other Financing Sources and Interfund Transfers ..................... 7-9 Summary by Department of Expenditures/Expenses Within Each Fund Type ..................... 7-12 Summary by Functional Area and Department of Expenditures/Expenses........................... 7-14 SUMMARY SCHEDULES Summary of Schedules ......................................................................................................... 8-1 Fiscal Years 2007/2008 - 2009/2010 Summary of Changes in Fund Balances ......................................................................... 8-2 Summary of Expenditures by Fund and Super Department ............................................ 8-5 Summary of Revenues by Fund and Category................................................................ 8-8 Summary of Expenditures by Functional Area and Super Department ........................... 8-12 Summary of Revenues by Functional Area and Super Department................................ 8-14 Summary of Expenditures by Fund and Object: Department .......................................... 8-16 Summary of Adopted Full Time Equivalent Positions...................................................... 8-20 Fiscal Year 2009/2010 Summary of Adopted Supplemental Packages ............................................................... 8-22 REVENUE SOURCES Purpose, Source List, and Dollar Summary .......................................................................... 9-1 General Fund ........................................................................................................................ 9-2 Capital Projects Fund ............................................................................................................ 9-4 Communications Fund........................................................................................................... 9-5 County Free Library............................................................................................................... 9-6 Debt Service .......................................................................................................................... 9-7 Development Services........................................................................................................... 9-8 Economic Development and Tourism.................................................................................... 9-9 Employment and Training...................................................................................................... 9-10 Environmental Quality ........................................................................................................... 9-11 Fleet Services........................................................................................................................ 9-12 Graphic Services Production ................................................................................................. 9-13 Improvement Districts............................................................................................................ 9-14 Other Special Revenue Funds .............................................................................................. 9-15 Parking Garages.................................................................................................................... 9-17 Pima Health System and Services ........................................................................................ 9-18 Public Health ......................................................................................................................... 9-19 Regional Flood Control District.............................................................................................. 9-20 Risk Management.................................................................................................................. 9-21 Solid Waste Management ..................................................................................................... 9-22 Stadium District ..................................................................................................................... 9-23 Transportation ....................................................................................................................... 9-24 Wastewater Reclamation....................................................................................................... 9-26 Summary of Revenue Changes by Fund, Department, and Category .................................. 9-27 ii Pima County FY 2009/2010 Adopted Budget FUNCTIONAL AREAS BY PROGRAM County Administration Summary of Expenditures by Fund: Program ....................................................................... 10-1 Summary of Revenues by Fund: Program ............................................................................ 10-3 Summary of Full Time Equivalents: Program ........................................................................ 10-5 Assessor................................................................................................................................ 10-7 Board of Supervisors ............................................................................................................. 10-11 Clerk of the Board.................................................................................................................. 10-15 County Administrator ............................................................................................................. 10-19 Elections ................................................................................................................................ 10-23 Finance & Risk Management ................................................................................................ 10-27 Forensic Science Center ....................................................................................................... 10-37 Human Resources................................................................................................................. 10-41 Information Technology ......................................................................................................... 10-47 Non Departmental ................................................................................................................. 10-53 Procurement .......................................................................................................................... 10-63 Recorder................................................................................................................................ 10-71 Treasurer ............................................................................................................................... 10-77 Community & Economic Development Summary of Expenditures by Fund: Program ....................................................................... 11-1 Summary of Revenues by Fund: Program ............................................................................ 11-2 Summary of Full Time Equivalents: Program ........................................................................ 11-3 Community & Economic Development Administration .......................................................... 11-5 Community Development & Neighborhood Conservation ..................................................... 11-9 Community Development & Neighborhood Conservation Outside Agencies .................. 11-23 Community Services, Employment & Training ...................................................................... 11-25 County Free Library............................................................................................................... 11-33 Economic Development & Tourism ....................................................................................... 11-39 Kino Sports Complex............................................................................................................. 11-43 School Superintendent .......................................................................................................... 11-49 Stadium District ..................................................................................................................... 11-57 Justice & Law Enforcement Summary of Expenditures by Fund: Program ....................................................................... 12-1 Summary of Revenues by Fund: Program ............................................................................ 12-3 Summary of Full Time Equivalents: Program ........................................................................ 12-5 Clerk of the Superior Court.................................................................................................... 12-7 Constables............................................................................................................................. 12-19 County Attorney..................................................................................................................... 12-23 Indigent Defense ................................................................................................................... 12-33 Justice Court Ajo ................................................................................................................... 12-37 Justice Court Green Valley.................................................................................................... 12-43 Justice Courts Tucson ........................................................................................................... 12-47 Juvenile Court........................................................................................................................ 12-53 Office of Court Appointed Counsel ........................................................................................ 12-63 Public Fiduciary ..................................................................................................................... 12-69 Sheriff .................................................................................................................................... 12-73 Superior Court ....................................................................................................................... 12-85 iii Pima County FY 2009/2010 Adopted Budget Medical Services Summary of Expenditures by Fund: Program ....................................................................... 13-1 Summary of Revenues by Fund: Program ............................................................................ 13-2 Summary of Full Time Equivalents: Program ........................................................................ 13-3 Institutional Health ................................................................................................................. 13-5 Pima Health System & Services............................................................................................ 13-11 Public Health ......................................................................................................................... 13-19 Public Works Summary of Expenditures by Fund: Program ....................................................................... 14-1 Summary of Revenues by Fund: Program ............................................................................ 14-3 Summary of Full Time Equivalents: Program ........................................................................ 14-5 Capital Projects ..................................................................................................................... 14-7 Capital Projects List ......................................................................................................... 14-10 Development Services........................................................................................................... 14-17 Environmental Quality ........................................................................................................... 14-25 Facilities Management........................................................................................................... 14-33 Fleet Services........................................................................................................................ 14-41 Graphic Services ................................................................................................................... 14-49 Natural Resources, Parks & Recreation................................................................................ 14-53 Public Works Administration.................................................................................................. 14-63 Regional Flood Control District.............................................................................................. 14-69 Solid Waste Management ..................................................................................................... 14-77 Transportation ....................................................................................................................... 14-83 Wastewater Reclamation....................................................................................................... 14-91 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program Summary .............................................................................. 15-1 Impact of Capital Improvement Projects on O & M and Revenue ......................................... 15-5 Summary of Active Capital Improvement Projects ................................................................ 15-7 Major Capital Improvement Program Projects....................................................................... 15-14 SUPPLEMENTAL INFORMATION Supplemental Information Summary ..................................................................................... 16-1 Glossary of Terms and Acronyms ......................................................................................... 16-2 Super Department Listing...................................................................................................... 16-24 Pima County Budget Policies ................................................................................................ 16-28 Pima County Debt Policies and Practices ............................................................................. 16-38 Bonding Disclosure, Accountability And Implementation ...................................................... 16-42 Long Term Debt Service Schedules...................................................................................... 16-49 Valuation Of Property For Taxing Purposes In Arizona......................................................... 16-57 Components of Arizona’s Property Tax System.................................................................... 16-58 Full Cash Values By Class: 2005 - 2009 ............................................................................... 16-59 Limited Values By Class: 2005 - 2009................................................................................... 16-60 Assessment Ratios By Class: 2005 - 2009 ........................................................................... 16-61 Secondary Net Assessed Values By Class: 2005 - 2009...................................................... 16-62 Primary Net Assessed Values By Class: 2005 - 2009........................................................... 16-63 Property Tax Levies And Collections - Ten Year History ...................................................... 16-64 Property Tax Rates-Direct and Overlapping Governments-Ten Year History ....................... 16-65 Pima County Population, Cities & Towns, and Unincorporated Areas: 1995 - 2008 ............. 16-66 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2008, 2010, 2020, 2030, 2040, 2050 ................................. 16-67 Population & Employment - Ten Year History ....................................................................... 16-68 Addresses & Telephone Numbers......................................................................................... 16-69 iv Map provided by: Pima Association of Governments 1-1 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY CHARACTERISTICS Pima County, the second largest of the four original counties, was created in 1864 and included nearly all of the southern Arizona area acquired from Mexico by the Gadsden Purchase. Settlement of the region by Europeans goes back to the 1690s with the arrival of Spanish settlers who encountered Native Americans already living in the area. During the first half of the 18th century, silver and gold were discovered and prospectors from Mexico swarmed into the region. The latter part of the 18th century saw expansion of mining and ranching in Pima County and an increase in population, despite ongoing threats from raiding Apaches. The Royal Presidio of San Augustin del Tucson was completed by 1781, and it remained the northernmost outpost of Mexico until the arrival of American soldiers in 1856. From a population of 395 in 1820, Tucson has grown to be the second largest city in Arizona. It has always served as the Pima County seat and was the Arizona territorial capital from 1867 to 1877. Tucson is home to the University of Arizona and many historical and cultural attractions. Just south of Tucson is the Mission San Xavier del Bac, founded in 1697 by Father Kino. The mission is still in use today. Within Pima County are two cactus forests, Saguaro National Park in the eastern portion and Organ Pipe Cactus National Monument in the western portion. Although greatly reduced from its original size, Pima County still covers 9,188.83 square miles. It ranges in elevation from 1,200 feet to the 9,185-foot peak of Mount Lemmon. Together, the San Xavier, Pascua Yaqui and Tohono O’odham reservations cover 42.1 percent of Pima County’s 5.88 million acres. Lands held in trust for the state’s schools comprise another 14.7 percent of the County’s land ownership, and 27.9 percent is held by Federal agencies as wildlife refuges, national forests, national parks and mounuments. Military reserves and bases occupy 1.2 percent, and local government holdings, used for parks and recreation, account for 0.2 percent. Privately owned lands comprise 13.9 percent of the County’s total acreage. Pima County has an Enterprise Zone, covering much of metropolitan Tucson and the unincorporated areas to the west and southwest of Tucson, and a foreign trade zone encompassing 468 acres on six sites in the metropolitan Tucson area. South Tucson and portions of the City of Tucson are located within an Empowerment Zone. Tax credits or other incentives to reduce operating costs are available for businesses locating within each of these zones. CLIMATE CHARACTERISTICS Daily Max Temperature1 Daily Min Temperature1 Average Precipitation1 Possible Sunshine2 Relative Humidity2 Average Wind Speed1 1 2 Month with Highest Average June (100.2º) July (73.4º) August (2.30") June (93%) December (48.5%) April (8.9 mph) Month with Lowest Average January (64.5º) January (38.9º) May/June (0.24") July (78%) June (23.0%) December (7.8 mph) Annual Average 82.5º 54.8º Total Rainfall 12.17" 85% 39.0% 8.3 mph Source: National Climate Data Center 1971-2000 Monthly Normals and 57-year wind speed through 2002. Source: Western Regional Climate Center. 1-2 Pima County FY 2009/2010 Adopted Budget TRANSPORTATION FACILITIES Access to Pima County is provided by interstate and state highways, airlines, and railroads. City and County maintained roadways provide the intracounty transportation network for motor vehicles, along with bus services by the City of Tucson in the metropolitan Tucson area and by Pima County Rural Transit in many rural areas of the County. Interstate 10 passes through eastern Pima County, connecting Tucson and the surrounding area with Phoenix and cities farther west such as Los Angeles. Interstate 10 connects with Interstate 8 in central Pinal County, providing Pima County with good highway access to Yuma and San Diego. To the east, Interstate 10 connects the area with New Mexico and other points in the southern and southeastern United States. Interstate 19 comes from Nogales and the border with Mexico and ends where it connects with Interstate 10 in Tucson. There are many state routes passing through the County. State Route 77 in eastern Pima County leads north from Tucson and connects this part of the County with Globe, Miami, and the White Mountains of east-central Arizona. State Route 86 connects the more populated eastern part of the County with Tohono O’odham Nation lands in the center of the County and with Ajo in the western portion of the County. State Route 86 ends in the community of Why, where it meets State Route 85. State Route 85 goes south from this point to the Mexican border at Lukeville and connects with Mexico Highway 8, leading to the town of Rocky Point on the Gulf of California. State Route 85 goes north from Why to Ajo and on to Interstate 8 near the Maricopa County community of Gila Bend. Less traveled state routes also lead to other towns in southern Pima County. City and County roadways provide the remainder of the road network in the County. Pima County provides the road network for all of the unincorporated areas of the County, and the cities generally provide the road network within their boundaries. Eastern Pima County is served by Amtrak for passenger service and the Union Pacific Railroad for freight service. The main rail line runs through Tucson and connects the area with Los Angeles to the west and points to the east such as Houston and New Orleans. There also is a spur line which connects the main rail line with Nogales and the Mexican border to the south. Pima County has several small airports, an international airport and an Air Force base. The international airport, located on the south side of Tucson, serves as the major air terminal for southeastern Arizona. Ten airlines and three cargo carriers provide air service to other parts of Arizona, to other states, and to Mexico. Six smaller facilities in the County provide a variety of general aviation services. Davis-Monthan Air Force Base accommodates military aircraft and is not open to public use without permission from the Department of Defense. Source: Pima County Budget Division. TAX CHARACTERISTICS CORPORATE INCOME TAX Corporate income tax in Arizona is 6.968 percent of taxable income. The minimum Arizona corporate income tax is $50. SALES TAX Arizona has a general sales tax rate of 5.6 percent. South Tucson has a general sales tax of 2.5 percent and Marana, Oro Valley, Sahuarita, and Tucson have 2 percent tax rates. The Regional Transportation Authority has a 0.5 percent sales tax for transportation and mass transit improvements in the metropolitan area of eastern Pima County. 1-3 Pima County FY 2009/2010 Adopted Budget PAYROLL TAX Payroll taxes in Arizona are computed based on federal filings by employers and employees. Withholding for state income tax is between 11.5 percent and 42.6 percent of federal tax withheld, with withholding rates decreasing to 10.7 percent and 39.5 percent from January through June 2010. After June 2010 the amount wihheld will be determined from tables provided by the Arizona Department of Revenue. Employers must also pay an unemployment insurance premium that ranges from .02 percent to 5.4 percent on the first $7,000 of wages for each employee in a calendar year. Employers may also be subject to a 0.10% job training tax. PROPERTY TAX For details regarding property taxes, please see the various tax schedules in the Supplemental Information section. POPULATION CHARACTERISTICS Population increased 140 percent between 1970 and 2000. Shown below are historical census population statistics for the County, unincorporated areas of the County, and the state of Arizona. POPULATION Pima County - Total Unincorporated Pima County Arizona 1970 351,667 82,514 1,775,399 1980 531,443 191,189 2,716,546 1990 666,880 245,219 3,665,228 2000 843,746 305,059 5,130,632 Source: U.S. Bureau of Census, Arizona Department of Economic Security. (Census on April 1 of each year.) POPULATION GROWTH RATES Average Annual Compounded Rate of Change 1970 - 1980 4.2% 8.8% 4.3% Pima County - Total Unincorporated Pima County Arizona 1980 - 1990 2.3% 2.5% 3.0% Source: Pima County Budget Division. AGE DISTRIBUTION 2000 Census 35.00% 30.00% 25.00% 20.00% 15.00% 10.00% 5.00% 0.00% 0 -14 United States 15 - 24 25 - 44 Arizona Source: Bureau of the Census, 2000 Census. 1-4 45 - 65 65 + Pima County 1990 - 2000 2.4% 2.2% 3.4% Pima County FY 2009/2010 Adopted Budget POPULATION DIVERSITY Racial Mix White & Hispanic/Latino (PERCENT OF TOTAL POPULATION, 2000) Native Hawaiian 0.1% Asian 2.1% (PERCENT OF TOTAL WHITE POPULATION, 2000) African American 3.0% 2+ races 3.2% Not Identified 9.2% American Indian 3.2% Hispanic or Latino 29.3% White alone 61.5% Other races 13.3% White 75.1% Source: Bureau of the Census, 2000 Census. Source: Bureau of the Census, 2000 Census. EMPLOYMENT CHARACTERISTICS UNEMPLOYMENT RATES Pima County Arizona United States 2003 2004 2005 2006 2007 2008 5.3% 5.7% 6.0% 4.6% 5.0% 5.5% 4.4% 4.6% 5.1% 4.0% 4.1% 4.6% 3.7% 3.8% 4.6% 5.1% 5.5% 5.8% Source: U.S. Department of Labor, Bureau of Labor Statistics. EMPLOYMENT BY INDUSTRY Percent of Non-Farm Employment, 2008 Natural Resources & Construction Mining 5.9% 0.5% Government Manufac turing 21.2% 7.2% Trade, Transport. & Utilities 16.2% Other Services Information Services 4.1% 1.3% Leisure & Hospitality 10.5% Financial Activities 4.5% Education & Health Services 15.0% Professional & Busines s Services 13.6% Source: U.S. Department of Labor, Bureau of Labor Statistics. 1-5 Pima County FY 2009/2010 Adopted Budget MAJOR EMPLOYERS (Employers with 2,000 or more employees) Employer Employment Sector Raytheon Missile Systems University of Arizona State of Arizona Pima County1 Davis-Monthan Air Force Base Tucson Unified School District Wal-Mart Stores City of Tucson1 Freeport-McMoRan Copper & Gold Carondelet Health Network Tohono O'odham Nation University Medical Center United States Border Patrol TMC Health Care Asarco Citi Sunnyside Unified School District Pima Community College Fry's Food Stores Amphitheater Unified School District University Physicians Healthcare So. Arizona VA Health Care System Northwest Medical Center Manufacturing Government (College Ed.) Government Government Government (Military) Government (K-12 Ed.) Trade (Retail) Government Mining Services (Health) Government Services (Health) Government Services (Health) Mining Services (Financial) Government (K-12 Ed.) Government (College Ed.) Trade (Grocery) Government (K-12 Ed.) Services (Health) Government (Health) Services (Health) Employees 2007 2008 11,310 11,539 10,535 10,575 10,754 9,329 8,396 8,113 7,701 7,509 8,018 7,227 5,805 6,715 6,031 6,028 5,840 5,987 4,766 4,570 2,725 4,553 3,304 3,552 2,975 3,468 3,038 3,184 2,185 2,575 1,900 2,400 2,685 2,358 2,325 2,299 2,268 2,268 2,096 2,096 1,856 2,039 1,729 2,026 2,124 1,671 Source: The Star 200 Directory, published by The Arizona Daily Star (March 15, 2009) and Pima County Budget Division. 1 Budgeted full-time equivalents reported for fiscal years 2007/08 and 2008/09. MAJOR MANUFACTURERS (Manufacturers with 400 or more employees) Company Type of Business Raytheon Missile Systems IBM Storage System Division Ventana Medical Systems Honeywell Aerospace Texas Instruments, Tucson Bombardier Aerospace Missile Manufacturing Computer Systems Medical Equipment Aircraft Electronic Systems Operation Amplifiers Aircraft Maintenance Source: The Star 200 Directory, published by The Arizona Daily Star (March 15, 2009). 1-6 Employees 2007 2008 11,310 11,539 1,457 1,432 681 788 760 754 643 620 581 591 Pima County FY 2009/2010 Adopted Budget EMPLOYMENT BY INDUSTRY based on North American Industry Classification System (NAICS) Industry Trade, Transportation & Utilities Educational & Health Services Professional & Business Services Leisure & Hospitality Manufacturing Construction Financial Activities Information Services Natural Resources & Mining Other Services Government Total Non-Farm Employment 2003 55,100 45,600 41,200 37,100 28,600 22,900 15,500 7,500 1,100 14,500 75,700 345,200 2004 57,900 47,800 43,400 39,100 28,400 24,000 15,900 7,600 1,300 14,700 76,900 357,100 2005 59,600 50,500 45,900 39,800 28,300 25,700 16,500 7,200 1,400 14,700 77,100 366,700 2006 62,700 52,600 49,700 40,600 28,100 27,900 17,600 6,800 1,600 15,800 76,300 379,600 2007 64,300 54,700 52,600 40,200 27,500 26,500 18,200 5,900 1,800 15,800 77,900 385,300 2008 61,800 57,100 51,700 40,000 27,300 22,600 17,200 5,100 1,900 15,700 80,600 381,100 Source: U.S. Department of Labor, Bureau of Labor Statistics. Sum by industry may not add to total because industry employment is rounded to nearest 100 employees. EMPLOYMENT BY OCCUPATION, 2008 Occupations Office & Administrative Support Occupations Sales & Related Occupations Food Preparation & Serving-Related Occupations Education, Training, & Library Occupations Healthcare Practitioners & Technical Occupations Construction & Extraction Occupations Transportation & Material Moving Occupations Management Occupations Production Occupations Installation, Maintenance, & Repair Occupations Healthcare Support Occupations Business & Financial Operations Occupations Building & Grounds Cleaning & Maintenance Occupations Architecture & Engineering Occupations Protective Service Occupations Personal Care & Service Occupations Computer & Mathematical Science Occupations Community & Social Services Occupations Life, Physical, & Social Science Occupations Arts, Design, Entertainment, Sports, & Media Occupations Legal Occupations Farming, Fishing, & Forestry Occupations Percent of Total 18.1% 9.7% 8.8% 6.3% 5.9% 5.7% 5.0% 4.9% 4.3% 3.9% 3.7% 3.7% 3.4% 3.1% 3.1% 2.7% 2.4% 1.9% 1.3% 1.2% 0.8% 0.1% Source: U.S. Department of Labor, Bureau of Labor Statistics, May 2008. NEW COMPANIES IN PIMA COUNTY (New companies announced from late-2007 through June 2009) Company Name Fresenius Medical Care Latitude Corporation Stanley, Inc. Schletter Inc. Language Line Services Canon USA 3 S Industries AG Product or Service Dialysis Healthcare Clinics Precision Metal Manufacturing Passport Processing Center Manufacturer of Solar Mounting Systems Healthcare Language Translation Services Digital & Medical Imaging Research Solar Energy Sales and Services # of Jobs 200 50 200 40 200 N/A N/A Sources: Univ. of Arizona Economic & Business Research Center & Tucson Regional Economic Opportunities, Inc. 1-7 Pima County FY 2009/2010 Adopted Budget CONSTRUCTION ACTIVITY PIMA COUNTY: VALUE OF TOTAL BUILDING PERMITS $3,000 Permitted Construction Value in Millions of Dollars $2,500 $2,000 $1,500 $1,000 $500 $0 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 Source: Arizona Real Estate Center, W.P. Carey School of Business, Arizona State University. RETAIL SALES PIMA COUNTY RETAIL SALES (not including food sales) $9,000 Retail Sales in Millions of Dollars $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 Source: Arizona Department of Revenue & Pima County Budget Division. 1-8 Pima County FY 2009/2010 Adopted Budget INTRODUCTION ORGANIZATION The governmental and administrative affairs of Pima County are directed by a five-member Board of Supervisors with each member elected from a designated district to serve a four-year term. The chairperson is selected by the Board from among its members. Other elected officials, often referred to as constitutional officers, are the Assessor, Clerk of the Superior Court, the Constables, County Attorney, Recorder, School Superintendent, Sheriff, and Treasurer. Presiding judges are appointed from elected members of the judicial bench. REPORTING RELATIONSHIPS Because of Arizona’s constitutional provisions and the requirements promulgated by Arizona Revised Statutes, the government of Pima County is organized to have a direct and indirect relationship with the Board of Supervisors. The Board of Supervisors has direct control over the County’s general government functions; community services; indigent defense; medical, health, and welfare services; and public works functions. These broad functions include the County’s internal governmental administrative/management activities; maintenance and construction of the County’s sewerage and sanitation infrastructures; County streets, roads, and bridges which comprise the County’s transportation infrastructure; natural resources, parks, community centers, recreational facilities, and libraries; and numerous clinics. Indirect relationships are maintained with the elected officials. BOARD OF SUPERVISORS The Pima County Board of Supervisors is responsible for establishing the policies of the County that provide direction for the various departments and for appointing a County Administrator. The Board has the legal authority and responsibility to establish spending limits and approve the budgets of all County departments, including those of the elected officials. The Board also sets the amount of taxes to be levied in the County. The members of the Board of Supervisors also sit as the Board on other boards, commissions, and/or committees such as the Corrections Officer Retirement Board, Board of Health, Metropolitan Tucson Convention and Visitors Bureau, Public Safety Retirement Board, Stadium District Board, Tucson-Pima Arts Council, and various Improvement Districts. The Board of Supervisors is also the statutory commission for the Tucson Airport Area Enterprise Zone and is the incorporator of the Pima County, Arizona Municipal Property Corporation. COUNTY ADMINISTRATOR Pima County’s chief appointed official is the County Administrator who serves at the pleasure of the Board of Supervisors. The County Administrator reports directly to the Board. With the exception of certain duties of elected officials’ departments, the County Administrator has direct responsibility for the oversight and operation of all County government functions in the areas of County Administration, Community & Economic Development, Justice & Law Enforcement, Medical Services, and Public Works. The County Administrator implements Board policy and has the responsibility for developing the annual County budget and submitting a recommended budget to the Board of Supervisors for their consideration. Subsequent to public hearings and Board approval, the County Administrator also compiles and publishes the Adopted Budget. 2-1 Pima County FY 2009/2010 Adopted Budget SERVICES PROVIDED Pima County offers a wide variety of governmental services that are organized into the following five functional areas: COUNTY ADMINISTRATION County Administration primarily provides internal administrative and support services to County departments directly serving the public. The departments comprising this function include the Assessor, Board of Supervisors, Clerk of the Board, Communications (a subordinate department under Information Technology), County Administrator, Elections, Finance & Risk Management, Forensic Science Center, Human Resources, Information Technology, Non Departmental, Procurement, Recorder, and the Treasurer. COMMUNITY & ECONOMIC DEVELOPMENT Community & Economic Development provides educational, cultural, social, economic development, and recreational programs to the public. The departments in this functional area are Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library; Economic Development & Tourism; Kino Sports Complex; School Superintendent; and the Stadium District. JUSTICE & LAW ENFORCEMENT Justice & Law Enforcement provides public safety, felony and misdemeanor investigation, and prosecution services for victims, witnesses, and those needing fiduciary assistance. Services are also provided in the areas of indigent defense, civil representation, correctional housing, and juvenile detention. Judicial services include jury selection, adjudication of trials, sentencing, and probation supervision. The child support services include Title IV-D and non-Title IV-D administrative functions such as maintaining child support, spousal maintenance, and special paternity case information; processing court orders; preparing and serving wage assignments; and receiving and processing court ordered payments. The departments within this area are the Clerk of the Superior Court, Constables, County Attorney, Indigent Defense, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, and Superior Court. MEDICAL SERVICES Medical Services provides patient medical services, various public health and animal control services, and medical assistance to indigents. The component departments are Institutional Health, Pima Health System & Services, and Public Health. These departments comprise the major portion of the Pima County Integrated Health Care System, a diverse set of payer and provider operations for which the Department of Institutional Health serves as the administrative oversight structure. PUBLIC WORKS Public Works provides construction, operations, and maintenance services related to the County infrastructure and related planning and environmental issues. The departments within this area are Capital Projects; Development Services; Environmental Quality; Facilities Management; Fleet Services; Graphic Services; Natural Resources, Parks & Recreation; Public Works Administration; Regional Flood Control District; Solid Waste Management; Transportation; and Wastewater Reclamation. 2-2 Pima County FY 2009/2010 Adopted Budget THE BUDGETARY PROCESS FUND COMPOSITION The County adopts budgets for all governmental and enterprise funds. The internal service funds: Communications, Fleet Services, Graphic Services, and Risk Management are described in the budget document, but are not included in the total amount budgeted. To do so would duplicate the revenues and expenditures of the internal service funds in the budget as a whole. BASIS OF PRESENTATION As in prior years, departments are budgeted on a cost center/account line item basis. Fiscal year 1998/99 was the first year the budget presentation included and emphasized the programmatic components of County services. Accordingly, the fiscal year 2009/10 budget shows the costs and funding associated with programs, regardless of the funding source. BASIS OF BUDGETING The budgets of the governmental funds are presented on a modified accrual basis. The basis of the modified accrual methodology refers to how expenditures and revenues are projected and recognized. Under this methodology, revenues are recognized when they are measurable and available to finance current expenditures. Expenditures, on the other hand, are generally recognized when incurred. Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year. The budgets of the proprietary funds are presented using the accrual basis. Under this methodology, revenues are recognized when they are earned, and expenses are recognized when they are incurred. Under the basis of budgeting for capital leases, the acquisition costs and corresponding proceeds of the capital lease agreement are recorded. Only the principal and interest payments applicable to the budget period are reflected in the budget document. Note that under the requirements of the Government Accounting Standards Board Statement No. 34 (GASB 34), Countywide audited financial statements are now produced on a full accrual basis. However, GASB 34 also requires that supplemental financial statements be produced that will serve as a crosswalk between the accounting basis of the audited financial statements and the budget. BUDGETARY CONTROL The County’s adopted budget serves as a legal operating plan for the fiscal year. While its primary function is to provide a planning and allocation tool, it also serves management by providing the basis for measuring performance during the year. The adopted budget has two levels of budgetary constraints: 1) within the General Fund, expenditures may not legally exceed appropriations at the department level and 2) within each Special Revenue Fund department, Capital Projects, Debt Service, and the Enterprise Fund, expenditures may not legally exceed the level of the total funding source. It should be noted that while budget limitations are based upon expenditures, emphasis is given in the budget documents to Net Fund Impact (NFI) for governmental funds and Net Assets Impact (NAI) for proprietary funds. NFI and NAI show the difference between total revenues and total expenditures for the fiscal year, plus or minus net operating transfers and other financing sources, when appropriate. These concepts provide a clearer picture of how dollars are allocated, rather than emphasizing expenditures alone. For example, it is possible that a department could remain within its expenditure budget while, at the same time, fail to generate its corresponding budgeted revenues. In such an instance, more dollars would be required to meet the departmental and/or programmatic objectives than noted solely by the spending ceilings granted by the Board of Supervisors. 2-3 Pima County FY 2009/2010 Adopted Budget To monitor compliance with these budgetary expenditure projections are prepared by the Variances between these projections and the Administrator and the Board of Supervisors. monitoring performance, but also for adjusting resource utilization. constraints, on a monthly basis, both revenue and departments and compiled by the Budget Division. full year appropriations are reported to the County These analyses provide not only a mechanism for (when necessary) departmental operating plans and BUDGET AMENDMENTS While state statutes prohibit the County from exceeding the final adopted budget amount, the budget is still just a planning document, and as such remains sufficiently flexible to accommodate changes that may occur during the fiscal year. There are two categories of change that may be required to the adopted budget: 1) those affecting line items within a single department and 2) those requiring a transfer between departments or funds. In the first instance, departments retain the authority to modify line item amounts within their own budgets, provided the total program budgeted amount remains unchanged. In the second instance, the County Administrator has the authority to evaluate departmental requests for changes between departments and make recommendations for approval to the Board of Supervisors. Should the County Administrator recommend the change to the Board of Supervisors, the recommendation will be considered at a regularly scheduled, open meeting of the Board. BUDGET PREPARATION AND APPROVAL The budget of Pima County is comprised of two components: 1) departmental operating budgets and 2) the Capital Improvement Budget. Departmental Operating Budgets All departments within each functional area, except those scheduled to develop zero base budgets, are required to prepare their next year’s budget requests using a target-based budgeting approach. Under this approach, base budgets are developed wherein revenues are assumed to be identical with those of the prior year, unless new revenues are clearly identified. Additionally, expenditures are assumed identical to those of the prior year after adjusting for such items as: 1) Board of Supervisors’ approved programs, 2) changes in employee benefits, 3) Internal Service Fund charges, 4) one-time expenses, 5) annualized cost of prior year positions, 6) annualized part-year costs associated with ongoing programs, and 7) annualized cost of prior year employee compensation. In keeping with the target-based model, departments may also submit requests for supplemental funding, if they believe their base budget requests are too low to fund all programmatic needs. These supplemental requests must detail all needed support, including personal services, supplies and services, and capital. Supplemental requests must also identify the requested funding source. Additionally, supplemental requests must be prioritized for the department as a whole, and include an impact statement (should supplemental funding be denied) detailing the opportunity lost, mandate not met, measurement of services not provided, or outcome not achieved. After these departmental budget requests are prepared, they are verified, corrected as necessary, and consolidated by the Budget Division for presentation to the County Administrator. The County Administrator then reviews and recommends base and supplemental requests to the Board of Supervisors (usually in the month of April or May). Following receipt and public discussion of this Recommended Budget, the Board of Supervisors, on or before the third Monday in July, adopts a Tentative Budget which sets a ceiling on expenditures that may be incurred for the County as a whole. The final step in the process is a public hearing and special Board meeting, where the Final Budget is adopted as required by Arizona Revised Statutes. Unless the budget process is accelerated, this special meeting is customarily held on the second Monday in August, for the adoption of the budget covering the fiscal year that began July 1. 2-4 Pima County FY 2009/2010 Adopted Budget Zero Base Budgets (ZBB) Board of Supervisors Policy No. D22.5, adopted on October 26, 1999, mandated that, beginning with fiscal year 2000/01, every department shall develop an annual budget using a zero base budget methodology at least once during each subsequent four year period. Under the ZBB approach, no target is established. The department evaluates its current level of operations, its programmatic structure, and its staffing in the context of its function statement and mandates. Organizational revisions are made if beneficial to the achievement of department goals. Programs are then divided into services which define the department’s product, or benefit, to the County. Services are further subdivided into specific activities performed in order to deliver the services. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the year, the actual cost of each service can be captured and variances from budget monitored and analyzed. For fiscal year 2009/10, the following departments submitted budgets using the ZBB approach: Community & Economic Development Admin; Community Development & Neighborhood Conservation; Constables; Community Services, Employment & Training; County Free Library; Development Services; Economic Development & Tourism; Human Resources; Kino Sports Complex; Natural Resources, Parks & Recreation; Public Fiduciary; Risk Management; Stadium District; Superintendent of Schools; Wastewater Reclamation. Capital Improvement Budget On an annual basis, the County Administrator’s office prepares a five-year Capital Improvement Plan (CIP) and a one-year Capital Improvement Budget (CIB). A summary of capital improvement projects for fiscal year 2009/10-2013/14 and beyond is provided in the Capital Improvement Program section, and a capital improvement program overview is provided in the Budget Overview section. Preparation and Approval Timetable A timetable for the budget preparation and approval processes for fiscal year 2009/10 is provided below. September 29, 2008 Financial Planning System (the budget system), released for early budgeting, year end projections and zero based budgeting November 3, 4, 6, 7, 2008 Budget training for department representatives November 3, 2008 Base target budgets, assumptions, and other information are distributed to departments November 3, 2008 Budget Guide and FPS Users Manual posted on the County website December 19, 2008 Initial General Government Revenue Forecast February 3, 2009 Budgets due to the Budget Division from departments February 17, 2009 Zero Base Budgets due to the Budget Division from departments March 16 – 20, 2009 County Administrator meets with department directors and managers March 23 – April 17, 2009 County Administrator gives direction to the Budget Division April 27, 2009 County Administrator submits Recommended Budget to the Board May 19, 2009 Board of Supervisors Recommended Budget public hearings July 7, 2009 Board of Supervisors Tentative Budget adoption July 28, 2009 Board of Supervisors Final Budget adoption August 17, 2009 Board of Supervisors adoption of the Levy of Taxes 2-5 PIMA COUNTY ORGANIZATIONAL CHART RESIDENTS OF PIMA COUNTY Elected Officials Elected Officials BOARD OF SUPERVISORS ASSESSOR RECORDER CLERK OF THE SUPERIOR COURT CLERK OF THE BOARD SCHOOL SUPERINTENDENT CONSTABLES COUNTY ADMINISTRATOR SHERIFF COUNTY ATTORNEY JUSTICE COURTS SUPERIOR COURT JUVENILE COURT TREASURER ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT 2-6 MEDICAL SERVICES PUBLIC WORKS Pima County FY 2009/2010 Adopted Budget LEGAL REQUIREMENTS COUNTY SPENDING LIMITATION Pima County, like all counties and cities in Arizona, is subject to numerous budgetary and related legal requirements. Article 9, Section 20 of the Arizona Constitution sets limits on the County's legal budget capacity. In general, the Board of Supervisors, as the governing body of the County, cannot authorize expenditures from local revenues in excess of the expenditure limitation determined annually for Pima County by the Arizona Economic Estimates Commission. The expenditure limitation is determined each year by adjusting the amount of actual payments of local revenues received by the County during fiscal year 1979/80 to reflect inflation and subsequent population growth for the County. Not subject to this limitation are items such as bond proceeds, related debt service, interest earnings, special voter approved districts, certain highway user revenue funds, federal grant and aid funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. Arizona Revised Statute (ARS) § 42-17151, in effect, also mandates the adoption of a balanced budget for the County, as it requires the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. TENTATIVE BUDGET PREPARATION AND PUBLICATION State law (ARS § 42-17101) requires that on or before the third Monday in July of each fiscal year, the Board of Supervisors must prepare an estimate of the County’s expenditures and revenues. Pima County refers to these estimates as the Tentative Budget. According to ARS § 42-17101, this Tentative Budget must be included in the governing body’s minutes and must be fully itemized in accordance with forms supplied by the state Auditor General. (See the State Reports section.) ARS § 42-17102 defines those expenditures and revenues comprising the Tentative Budget. The Tentative Budget and state reports include all monies used for County purposes, interest and principal payments on bonds, the amount for each special levy provided by law, and the amount for unanticipated contingencies or emergencies. ARS § 42-17103 requires publication of the Tentative Budget once a week for at least two consecutive weeks. The published Tentative Budget must be accompanied by a notice of the scheduled date and time for a public hearing and special meeting regarding the proposed budget and taxes levied on property. ARS § 42-17104 specifies that the Board of Supervisors shall hold a public hearing and special meeting at which any taxpayer may appear and speak for or against the Tentative Budget and tax levy. This public hearing and special meeting must be held on or before the fourteenth day before the day the Board levies taxes. ARS § 42-17105 prescribes that once the Tentative Budget has been published, expenditures may not be increased above the published amounts; however, they may be decreased. In effect, with the publication of the Tentative Budget, the Board has set its maximum limits for expenditures, but these limits may be reduced upon adoption of the final budget. 3-1 Pima County FY 2009/2010 Adopted Budget FINAL BUDGET ADOPTION State law (ARS § 42-17105) specifies that after the hearing required by ARS § 42-17104, the Board of Supervisors must adopt the estimates of proposed expenditures for the fiscal year at a special meeting called for that purpose. The proposed expenditures become the final adopted budget for the current fiscal year when approved by a majority of the supervisors, provided that the total amounts proposed to be spent in the budget do not exceed the total amounts that were proposed for expenditures in the published estimates, i.e., the Tentative Budget. Copies of the Board of Supervisors’ resolutions adopting the fiscal year 2009/10 budgets for Pima County, the County Free Library District, the Flood Control District, and the Stadium District are provided on pages 3-7 through 3-10. BUDGET REVISIONS ARS § 42-17106 requires that no money shall be expended for a purpose not included in the adopted budget and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the County has at any time received, or has on hand, funds or revenues in excess of those required to meet expenditures incurred under the adopted budget. Pima County defines purpose as a program, i.e., an activity or group of activities that accomplishes a single function or provides a category of service. ARS § 42-17106 permits the Board of Supervisors, upon approval by a majority of the supervisors at a duly noticed public meeting, to authorize the transfer of funds between programs when the funds are available and the transfer is in the public interest and based on a demonstrated need, as long as the transfer does not result in violation of the limitations prescribed by Article 9, Sections 19 and 20 of the Arizona Constitution, i.e., the limitation on annual increases in local ad valorem property tax levies and the limitation on county expenditures, respectively. TRUTH IN TAXATION State law (ARS § 42-17052) requires that on or before February 10th of each year, the County Assessor shall transmit to the Board of Supervisors an estimate of the total net assessed valuation of the County, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the County. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 4217107 to publish a notice of tax increase, inviting citizens to appear and speak for or against the proposed increase at a public truth in taxation hearing. The notice of tax increase must be published twice, with the first publication of the notice being at least fourteen but not more than twenty days before the date of the truth in taxation hearing and the second publication being at least seven days but not more than ten days prior to the hearing. ARS § 42-17107 requires a public truth in taxation hearing be held prior to the Board’s approval of the adopted budget. Furthermore, ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. 3-2 Pima County FY 2009/2010 Adopted Budget ADOPTION OF TAX LEVY ARS § 42-17151 specifies that on or before the third Monday in August the Board of Supervisors must fix, levy, and assess the amounts to be raised from primary property taxation and secondary property taxation. The Board must also designate the amounts to be levied for each purpose appearing in the adopted budget and determine and fix a primary property tax rate and the secondary tax rates. ARS § 42-17052 requires the primary property tax rate and levy adopted by the Board shall be fixed using the net assessed value of real and personal property from the assessment roll of the County as transmitted by the Assessor on or before February 10th of each year, unless a subsequent change in such value is approved by the Property Tax Oversight Commission. Pima County also uses the net assessed values from this assessment roll in fixing the secondary property tax rates in the adopted budget. Although the County’s secondary tax rates are fixed using the February values, the amounts for secondary tax levies adopted by the Board on or before the third Monday in August are based on actual property billing values available from the Assessor around the beginning of August. This allows the Assessor to produce the most accurate billing roll possible, using the most current information for property values and exemption amounts. A copy of the Board of Supervisors’ resolution for the levy of taxes for fiscal year 2009/10 is provided on pages 3-11 through 3-25. PROPERTY TAX LEVY LIMITATION The Arizona Constitution and state statutes specify two distinct types of ad valorem property taxes: a limited property tax levy known as the primary property tax levy and a number of unlimited levies referred to as secondary property tax levies. The primary levy may be imposed for any purpose, while the secondary levies may be used only for specific purposes. Primary Property Tax Levy: There is a strict limitation on how much the County can levy as an ad valorem primary property tax. Article 9, Section 19 of the Arizona Constitution and ARS § 42-17051 constrain the County’s maximum allowable primary property tax levy limit each year to an amount that is two percent greater than the previous year's maximum allowable primary property tax levy limit, plus a dollar amount that reflects the net gain in property not taxed the previous year. Even if the County does not tax at the maximum allowable primary property tax levy limit from year to year, the allowed two percent increase is based on the prior year's maximum allowable levy limit. The amount of net gain in property is included in the calculation to take into account all new construction and any additional property added to the assessment roll from the previous year. Secondary Property Tax Levy: Secondary property tax levies allow the County to levy ad valorem property taxes for various specific purposes. For many years, Pima County has levied four secondary property taxes. ARS § 11-275 authorizes a tax levy on the secondary net assessed value of all real and personal property in the County for the purpose of retiring principal and paying interest on general obligation bonds. ARS § 48-807 mandates the Board of Supervisors levy a countywide Fire District Assistance Tax on the secondary net assessed value of all real and personal property to assist the fire districts in Pima County, and ARS § 483903 authorizes a similar secondary tax levy on all property to pay the expenses of the County Free Library District. ARS § 48-3620 authorizes a tax levy only on the secondary net assessed value of real property in the County to pay the expenses of the Flood Control District. 3-3 Pima County FY 2009/2010 Adopted Budget Secondary tax levies are commonly referred to as unlimited levies because such property taxes may be levied in amounts necessary to meet expenses and are not statutorily limited in how they may change from year to year. The Fire District Assistance Tax (FDAT) is somewhat of an exception, as the FDAT tax rate cannot by statute exceed ten cents per $100 of assessed valuation. Not only is the dollar amount of the secondary tax levy unlimited, the actual full cash value of property used to determine the secondary tax levy can vary without limitation to reflect changes in overall market values. This is in contrast to the limitations placed on the primary property tax levy and the changes in the value of property used to determine the primary levy. (See Article 9, Sections 18 and 19 of the Arizona Constitution.) 3-4 Pima County FY 2009/2010 Adopted Budget Note: Copies of the resolutions for the Adoption of the County Budget, the Adoption of the County Free Library District Budget, the Adoption of the Flood Control District Budget, and Adoption of the Stadium District Budget are provided on the following four pages. Although each of the resolutions makes reference to the “accompanying schedules” which show the estimates of revenues and expenditures/expenses, the schedules have been withdrawn, since these schedules replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 3-5 This page intentionally left blank. 3-6 3-7 3-8 3-9 3-10 3-11 PIMA COUNTY FISCAL YEAR 2009/10 TAX LEVY JURISDICTION STATE OF ARIZONA: State of Arizona Property Tax Primary VALUATION TAX LEVY RATE 8,985,711,830 0 0.0000 8,985,711,830 297,723,590 3.3133 9,860,980,900 9,860,980,900 9,860,980,900 8,885,189,956 26,062,573 70,012,964 4,003,558 23,412,476 421,215,161 0.2643 0.7100 0.0406 0.2635 4.5917 13,854,141 190,162 1.3726 EDUCATION ASSISTANCE (STATE EQUALIZATION TAX) Primary 8,985,711,830 29,706,763 0.3306 PIMA COMMUNITY COLLEGE: Primary Secondary TOTAL PIMA COMMUNITY COLLEGE 84,070,000 13,943,427 98,013,427 0.9356 0.1414 1.0770 5,916,589 3,944,392 0.0600 0.0400 PIMA COUNTY: Primary General Fund Secondary County Free Library Debt Service Fire District Assistance Flood Control District TOTAL PIMA COUNTY UNORGANIZED SCHOOL DISTRICT TAX: Primary 8,985,711,830 9,860,980,900 CENTRAL ARIZONA WATER CONSERVATION DISTRICT: Ad Valorem Secondary 9,860,980,900 Water Storage Secondary 9,860,980,900 Ground Water Replenishment Category 1 (rate per acre-foot and usage of 969.61 acre-feet) Category 2 (rate per acre-foot and no usage) CITY OF TUCSON: Primary Secondary TOTAL CITY OF TUCSON 3,627,276,148 4,030,242,132 322,880 333.0000 0 287.0000 11,404,150 24,987,501 36,391,651 0.3144 0.6200 0.9344 CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT: 364,283 list attached CITY OF SOUTH TUCSON: Primary 23,590,790 3-12 48,007 0.2035 PIMA COUNTY FISCAL YEAR 2009/10 TAX LEVY JURISDICTION VALUATION STREET LIGHTING IMPROVEMENT DISTRICTS: Cardinal Estates Carriage Hills No. 1 Carriage Hills No. 3 Desert Steppes Hermosa Hills Estates Lakeside No. 1 Littletown Longview Estates No. 1 Longview Estates No. 2 Manana Grande "B" Manana Grande "C" Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Rolling Hills Salida del Sol FIRE DISTRICTS: Avra Valley Operations Bonds Total Avra Valley Corona de Tucson Drexel Heights Operations Bonds Total Drexel Heights Golder Ranch Operations Bonds Total Golder Ranch Green Valley Hidden Valley Mescal-J6 Mt. Lemmon Mountain Vista 1,202,288 2,988,741 1,164,243 1,953,661 3,144,199 2,396,636 2,075,276 2,921,883 3,545,478 2,374,098 3,099,514 6,677,374 5,189,281 1,250,514 948,957 1,187,028 1,669,559 762,537 10,708,148 7,264,982 946,805 TAX LEVY RATE 7,850 5,118 1,961 2,982 2,559 4,060 16,255 5,287 6,185 4,332 7,113 7,291 20,627 13,103 10,286 13,749 4,380 2,554 5,439 10,090 8,384 0.6529 0.1712 0.1684 0.1526 0.0814 0.1694 0.7833 0.1809 0.1744 0.1825 0.2295 0.1092 0.3975 1.0478 1.0839 1.1583 0.2623 0.3349 0.0508 0.1389 0.8855 1,223,348 26,311 1,249,659 1,451,302 3.2500 0.0699 3.3199 2.5899 6,441,393 805,174 7,246,567 2.4000 0.3000 2.7000 9,486,062 954,572 10,440,634 7,781,659 88,424 30,131 439,939 3,355,415 1.5900 0.1600 1.7500 1.9000 0.6000 0.6907 3.2500 1.2549 37,641,486 56,037,008 268,391,357 596,607,656 409,560,982 14,737,415 4,362,449 13,536,599 267,385,020 3-13 PIMA COUNTY FISCAL YEAR 2009/10 TAX LEVY JURISDICTION FIRE DISTRICTS (continued): Northwest Operations Bonds Total Northwest Picture Rocks Operations Bonds Total Picture Rocks Rincon Valley Operations Bonds Total Rincon Valley Sabino Vista Sonoita-Elgin Tanque Verde Valley Three Points Operations Bonds Total Three Points Tucson Country Club Estates Why VALUATION Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption TOTAL SECONDARY RATE 1,218,976,247 25,424,188 1,487,151 26,911,339 2.0857 0.1220 2.2077 1,373,069 257,714 1,630,783 3.2500 0.6100 3.8600 2,580,045 490,838 3,070,883 323,002 73,817 179,025 2.0500 0.3900 2.4400 0.8545 1.4000 1.1562 22,464,359 1,190,370 1,297,065 670,896 1,967,961 100,685 31,095 2.9000 1.5000 4.4000 0.4482 2.6122 16,108,802 120,816 0.7500 177,279,042 446,302 68,385 177,793,729 4.9255 0.0124 0.0019 4.9398 34,335,414 10,598,381 44,933,795 0.8637 0.2666 1.1303 42,248,278 125,855,849 37,800,136 5,272,630 15,483,883 44,726,394 HEALTH DISTRICTS: Ajo-Lukeville Health District TUCSON UNIFIED SCHOOL DISTRICT NO 1: Primary Maintenance & Operation Unrestricted Capital Adjacent Ways TOTAL PRIMARY TAX LEVY 3,599,209,047 3,975,386,598 3-14 PIMA COUNTY FISCAL YEAR 2009/10 TAX LEVY JURISDICTION VALUATION MARANA UNIFIED SCHOOL DISTRICT NO 6: Primary Maintenance & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY RATE 869,432,757 Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 26,904,597 266,046 1,202,426 28,373,069 3.0945 0.0306 0.1383 3.2634 7,910,762 1,567,352 6,320,640 15,798,754 0.8338 0.1652 0.6662 1.6652 8,756,429 8,756,429 3.9867 3.9867 1,745,680 832,421 2,610,145 5,188,246 0.7191 0.3429 1.0752 2.1372 50,203,352 50,203,352 3.1469 3.1469 15,944,760 2,108,035 7,691,953 25,744,748 0.9069 0.1199 0.4375 1.4643 948,760,083 FLOWING WELLS UNIFIED SCHOOL DISTRICT NO. 8: Primary 219,641,043 Maintenance & Operation TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 242,759,039 AMPHITHEATER UNIFIED SCHOOL DISTRICT NO. 10: Primary 1,595,327,203 Maintenance & Operation TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY TAX LEVY 1,758,160,730 3-15 PIMA COUNTY FISCAL YEAR 2009/10 TAX LEVY JURISDICTION VALUATION SUNNYSIDE UNIFIED SCHOOL DISTRICT NO. 12: Primary 474,331,643 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY TAX LEVY RATE 18,615,145 933,485 19,548,630 3.9245 0.1968 4.1213 7,211,865 8,275,072 15,486,937 1.3824 1.5862 2.9686 5,176,096 5,176,096 2.3721 2.3721 917,942 1,017,786 2,866 1,938,594 0.3843 0.4261 0.0012 0.8116 744,168 29,992 774,160 4.1486 0.1672 4.3158 0 0.0000 521,691,615 TANQUE VERDE UNIFIED SCHOOL DISTRICT NO. 13: Primary 218,207,335 Maintenance & Operation TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 TOTAL SECONDARY 238,860,720 AJO UNIFIED SCHOOL DISTRICT NO. 15: Primary Maintenance & Operation Unrestricted Capital TOTAL PRIMARY 17,937,819 Secondary 19,487,983 3-16 PIMA COUNTY FISCAL YEAR 2009/10 TAX LEVY JURISDICTION VALUATION CATALINA FOOTHILLS UNIFIED SCHOOL DISTRICT NO. 16: Primary 668,966,323 Maintenance & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 Override Capital Outlay TOTAL SECONDARY TAX LEVY RATE 17,064,662 1,808,885 36,793 18,910,340 2.5509 0.2704 0.0055 2.8268 7,936,971 1,983,883 3,099,322 7,201 2,600,291 15,627,668 1.1022 0.2755 0.4304 0.0010 0.3611 2.1702 15,893,675 65,156 1,199,832 17,158,663 3.2931 0.0135 0.2486 3.5552 1,481,161 2,395,102 4,746,733 8,622,996 0.2828 0.4573 0.9063 1.6464 13,328,476 1,937,447 99,878 601,978 15,967,779 2.9492 0.4287 0.0221 0.1332 3.5332 3,594,309 1,196,099 2,939,621 7,398 1,000,063 8,737,490 0.7774 0.2587 0.6358 0.0016 0.2163 1.8898 720,102,657 VAIL UNIFIED SCHOOL DISTRICT NO. 20: Primary Maintenance & Operation Unrestricted Capital Adjacent Ways TOTAL PRIMARY 482,635,670 Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 523,748,498 SAHUARITA UNIFIED SCHOOL DISTRICT NO. 30: Primary 451,935,302 Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 Override Capital Outlay TOTAL SECONDARY 462,349,957 3-17 PIMA COUNTY FISCAL YEAR 2009/10 TAX LEVY JURISDICTION VALUATION SAN FERNANDO ELEMENTARY SCHOOL DISTRICT NO. 35: Primary 1,088,046 Maintenance & Operation TOTAL PRIMARY TAX LEVY RATE 50,000 50,000 4.5954 4.5954 1,124,531 0 0.0000 EMPIRE ELEMENTARY SCHOOL DISTRICT NO. 37: Primary 6,806,602 Maintenance & Operation TOTAL PRIMARY 199,998 199,998 2.9383 2.9383 7,522,610 0 0.0000 CONTINENTAL ELEMENTARY SCHOOL DISTRICT NO. 39: Primary 349,359,658 Maintenance & Operation Unrestricted Capital Soft Capital A.R.S. 15-992 B TOTAL PRIMARY 3,886,277 179,920 143,237 585,876 4,795,310 1.1124 0.0515 0.0410 0.1677 1.3726 631,354 269,077 900,431 0.1680 0.0716 0.2396 0 0 0.0000 0.0000 1,171,338 0 0.0000 REDINGTON ELEMENTARY SCHOOL DISTRICT NO. 44: Primary 1,458,794 Maintenance & Operation TOTAL PRIMARY 111,364 111,364 7.6340 7.6340 0 0.0000 Secondary Secondary Secondary Class A Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 375,805,866 INDIAN OASIS UNIFIED SCHOOL DISTRICT NO. 40: Primary 1,171,338 Maintenance & Operation TOTAL PRIMARY Secondary Secondary 1,542,334 3-18 PIMA COUNTY FISCAL YEAR 2009/10 TAX LEVY JURISDICTION VALUATION ALTAR VALLEY ELEMENTARY SCHOOL DISTRICT NO. 51: Primary 38,878,058 Maintenance & Operation Unrestricted Capital TOTAL PRIMARY TAX LEVY RATE 1,823,342 154,346 1,977,688 4.6899 0.3970 5.0869 440,110 440,110 0.9637 0.9637 4,706,240 0.0500 11,836,628 392,366 3.3148 1,556,747 57,817 3.7140 GLADDEN FARMS COMMUNITY FACILITIES DISTRICT: Secondary 22,257,269 Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 66,772 556,432 623,204 0.3000 2.5000 2.8000 SAGUARO SPRINGS COMMUNITY FACILITIES DISTRICT Secondary 9,101,923 Maintenance & Operation TOTAL SECONDARY 27,306 27,306 0.3000 0.3000 Secondary Override Maintenance & Operation TOTAL SECONDARY 45,668,793 JOINT TECHNOLOGICAL EDUCATION DISTRICT Secondary 9,412,479,218 DOMESTIC WATER IMPROVEMENT DISTRICTS: Mt. Lemmon Domestic Water District Secondary IMPROVEMENT DISTRICTS: Hayhook Ranch Secondary 3-19 PIMA COUNTY FISCAL YEAR 2009/10 TAX LEVY JURISDICTION VALUATION TAX LEVY RATE VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT: Secondary 1,376,086 Maintenance & Operation TOTAL SECONDARY 4,128 4,128 0.3000 0.3000 QUAIL CREEK COMMUNITY FACILITIES DISTRICT: Secondary 8,254,435 Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 24,763 247,633 272,396 0.3000 3.0000 3.3000 CORTARO-MARANA IRRIGATION DISTRICT 12,252.75 ACRES Maintenance & Operation 808,682 66.0000 40,218 19.3500 4,800 3.0000 FLOWING WELLS IRRIGATION DISTRICT 2,078.44 ACRES Maintenance & Operation SILVERBELL IRRIGATION & DRAINAGE DISTRICT 1,600 ACRES Maintenance & Operation TOTAL 1,162,919,589 3-20 FISCAL YEAR 2009/10 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 11706089C 11706166A 11706168A 11706168B 11706168C 117061740 11706177A 11706177B 117061780 11706179A 11706183B 11706187D 117061900 117061910 11706193A 11706194A 11706195A 117061960 11706197A 117062000 117062010 117062020 117062050 117062060 117062070 117062080 117062090 117062100 117062110 117062120 117062160 117062170 11706218A 11706219D 117062200 117100600 117100610 117100620 117100630 PARCEL ID # TAX LEVY $2,335.24 3,937.85 2,771.85 106.02 471.75 219.61 499.53 872.22 261.93 1,696.89 5,143.06 2,486.25 1,242.90 1,767.27 2,019.85 476.20 2,030.87 1,514.25 1,114.94 588.01 2,368.20 3,708.61 1,184.16 1,358.33 1,916.45 1,184.16 1,184.16 3,127.67 486.56 899.51 1,819.06 2,715.11 1,281.27 2,583.75 2,469.27 1,443.97 804.68 1,298.14 1,425.27 11710065A 11710066A 117100670 117100680 11710069A 11710069B 117100710 11710075B 117100760 11710077A 117100780 11710079A 11710081D 11710082A 11710083A 117100840 11710089A 117100920 11710094A 117100950 117100960 117100970 11710098A 117100990 11710100A 117101010 117101020 117101210 117101250 117101260 117101270 117101280 117101290 117101300 117101310 117101320 11710133A 117101350 117101360 3-21 $916.38 822.55 664.08 233.65 215.38 285.88 44.55 1,301.76 2,835.94 1,219.79 382.21 997.51 840.54 895.50 473.31 409.05 9,542.86 343.06 260.04 292.34 489.18 210.20 327.64 622.43 813.64 1,738.15 1,293.46 1,265.90 463.67 565.96 352.81 735.02 496.14 363.72 322.85 301.02 660.46 412.22 356.68 FISCAL YEAR 2009/10 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117110160 117110170 117110180 11711020A 117110210 117110730 117110740 117110750 11711076A 11711076B 117110770 117110780 117110790 11711080A 11711080B 117110820 117110830 117110840 11711085A 117110880 117110890 117110900 117110910 117110920 11711096C 11711096D 11711096E 117110980 117110990 117111000 117111010 117111020 117111040 117111050 117111060 117120030 11712006A 11712007A 117120080 PARCEL ID # TAX LEVY $954.74 11,492.38 512.40 1,224.14 2,453.68 550.71 803.34 222.51 877.01 1,855.03 441.62 456.43 805.64 22,352.32 2,679.53 1,187.05 1,364.24 2,046.35 2,576.85 1,716.82 794.38 3,340.82 988.93 869.99 9,074.79 7,787.23 4,921.05 1,259.83 565.74 1,451.83 1,056.87 1,052.97 1,275.64 1,348.65 293.06 84.36 790.09 3,207.35 3,476.97 117120130 117120140 117120150 11712017A 11712019A 117120200 117120210 117120220 117120280 117120290 117120300 117120310 11712033A 117120360 11712037A 117120470 11712048A 117120490 117120860 117120870 11712088A 11712089A 11712091D 117120950 11712098A 11712099A 11712103C 117121240 117121250 117121260 117121270 117121280 117121290 117121300 117121310 117121320 117121330 117121340 117121350 3-22 $542.19 773.16 226.07 2,106.27 505.44 2,548.00 2,724.91 569.36 684.35 754.17 424.31 1,992.68 1,253.87 267.28 1,722.03 1,428.38 79.96 61.81 1,375.15 4,512.95 225.18 1,603.12 594.70 202.69 16,186.30 2,703.75 19,428.45 437.67 419.02 426.76 215.55 436.00 984.25 135.53 160.26 160.26 153.80 239.44 826.78 FISCAL YEAR 2009/10 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117121890 117121900 117130250 117130260 11713027A 117130290 117130300 117130310 117130360 11713037A 117130390 117130400 117130410 117130420 117130430 117131560 11713157A 11713158A 117131590 117131600 117131610 117131620 117131630 117131640 117131650 117131660 117131670 117131680 117131720 117131740 117131750 117131760 117131770 117131780 117131790 117131800 11713182A 117131830 117132150 PARCEL ID # TAX LEVY $329.09 3,129.61 730.01 170.84 557.42 1,158.21 211.60 211.60 1,191.90 1,054.86 4,142.32 2,183.78 1,666.26 942.77 1,370.81 3,539.05 2,704.22 842.26 819.93 3,087.49 612.51 929.02 102.90 690.47 27.84 868.66 868.66 361.47 2,652.97 1,149.19 484.55 738.36 875.34 668.20 384.88 301.02 2,724.46 1,081.92 968.78 117132160 11714072A 11714077A 11714081A 117140860 117140870 117150010 117150030 117150040 117150050 117160050 117160200 117160220 117160330 117160360 117160370 117170010 117170020 117170060 11717007B 11717008B 117170090 117170110 117170120 117170170 11717020A 117170340 117170380 117170400 11717044B 117170610 117170620 117170630 117170640 117170650 117170660 117170670 117170680 117170690 3-23 $3,414.32 908.64 1,658.86 1,275.42 2,407.74 1,566.25 2,211.51 778.84 868.66 1,743.88 1,080.48 295.29 888.42 802.73 835.25 1,024.57 2,175.65 818.54 491.13 442.63 1,026.02 1,545.76 1,823.01 2,414.59 2,687.88 2,541.49 418.51 853.68 372.30 1,601.17 30.51 29.68 29.68 30.51 23.61 23.00 23.00 23.00 23.61 FISCAL YEAR 2009/10 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117170700 117170710 117170720 117170730 117170740 117170750 117170760 117170770 117170780 117170790 117170800 117170810 117170820 117170830 117170840 117170850 117170860 117170870 117170880 117170890 117170900 117170910 117170920 117170930 117170940 117170950 117170960 PARCEL ID # TAX LEVY $30.51 29.62 29.62 30.51 24.00 34.86 34.86 32.02 38.20 30.57 29.79 29.79 30.57 23.72 23.05 23.05 23.05 23.72 30.57 29.73 29.73 29.73 29.73 30.57 24.00 34.86 34.86 3-24 117170970 117170980 117170990 117171000 117171010 117171020 117171030 117171040 117171050 117171060 117171070 117171080 117171090 117171100 117171110 117171120 117171130 117171140 117171150 117171160 117171170 117171180 117171190 117171200 117171210 11720024A $34.86 35.36 30.57 29.79 29.79 30.57 23.72 23.05 23.05 23.05 23.72 30.57 29.73 29.73 29.73 29.73 30.57 256.25 108.14 332.09 310.49 259.93 259.93 88.42 129.07 3,623.36 Total Levy $364,283.15 3-25 This page intentionally left blank. 3-26 Pima County FY 2009/2010 Adopted Budget BUDGET ISSUES This section of the Fiscal Year 2009/2010 Adopted Budget for Pima County identifies the predominant budget issues faced by the Pima County Board of Supervisors, during the formulation and adoption of this fiscal year’s budget. The issues are delineated in the County Administrator’s memorandum, Transmittal of Recommended Fiscal Year 2009/10 Budget, dated April 27, 2009; his July 7, 2009 memorandum, Tentative Budget Adoption: Fiscal Year 2009/10; and his July 28, 2009 memorandum, Fiscal Year 2009/10 Final Budget Adoption. (The memoranda are located on pages 4-3, 4-27, and 4-34, respectively.) Issues Synopsis During the development of the fiscal year 2009/10 budget, the following issues were recognized: • Property Taxes – A major concern in this area has been the increase in valuations in the past several years. In compliance with the state statute, the levies and tax rates for fiscal year 2009/10 will be based on the Assessor’s property valuations set in calendar year 2007. This valuation continues to reflect the market appreciation that occurred during the period of 2004 through 2007. To minimize the impact of increased valuation of property on taxpayers, the County Administrator recommended that the property tax be reduced 7.8 cents. This will reduce the primary tax levy and projected General Fund base revenues by $6.7 million. • State-Shared Revenues – State-shared revenues are down significantly, and are not projected to increase any time in the near future. The projected amount to be received in fiscal year 2009/10 from state-shared sales tax and vehicle license tax will be $18.9 million less than the fiscal year 2008/09 budgeted amount. • Proposition 204 County Hold Harmless Funds – In March 2009, the state withheld a legislative appropriation of $3.8 million to hold the County harmless from the implementation of Proposition 204 relating to the state’s indigent health care program. Had this funding been distributed to the County, additional fund balance would have been available to fund the fiscal year 2009/10 budget. This funding will again not be distributed to the counties in fiscal year 2009/10. • Departmental Revenues – Because of the continuing recession in the local economy, General Fund departments’ budgeted revenues and operating transfers-in are projected to decrease by $2.4 million from fiscal year 2008/09. • University Physicians Healthcare Hospital - In 2004, the Board of Supervisors approved a lease with University Physicians Healthcare (UPH) for the operation of a hospital in place of the formerly County owned and operated Kino Community Hospital. Under the terms of the lease, the County would make payments to UPH totaling $127,000,000 over 10 years. The scheduled payment for fiscal year 2009/10 is $10 million; however, UPH has requested financial assistance that is substantially more than that amount. The County Administrator recommended that $15 million be appropriated to the Budget Stabilization Fund and reserved for additional support of UPH hospital. • Arizona Long Term Care (ALTCS) Contribution – The state legislature recently enacted legislation that increased the County’s payment for ALTCS by $3.8 million as a cost shift to balance the state budget. • Employee Health Insurance – The cost of employee health insurance will increase by $1.8 million as incentives have been provided for employees to shift from the traditional Health 4-1 Pima County FY 2009/2010 Adopted Budget Maintenance Organization (HMO) medical coverage to the Preferred Provider Option (PPO) and High Deductible Health Plan (HDDP) coverage. It is projected that the cost of health benefits will decrease in future years as a result of this action. • Uncertainty in the State Budget - The County’s budget was adopted prior to the adoption of the state budget for fiscal year 2009/10. It is not possible to precisely predict what the net impact of the state budget, when finally adopted, will be on Pima County; but some of the proposals to balance the state budget will have significant cost impacts on the County. • Rainy Day Funds - Having this budgeted reserve has given the County a favorable bond rating which has produced substantial savings from lower interest payments on County bonds. The reserve has also enabled the County to minimize the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. Based on revenues and transfers-in for fiscal year 2009/10, $24 million is needed to reserve five percent of General Fund revenues. • Employee Compensation - Employee compensation is a very important component of the budget. County employees did not receive pay raises in fiscal year 2008/09. Unfortunately, sufficient resources will not be available in fiscal year 2009/10 to fund salary increases and still meet the County’s responsibilities to the public. • Departmental Requests for Supplemental Funding - The total net negative General Fund impact of all supplemental requests received from departments is $9,676,625. Many of these requests were justified and will need to be addressed at some point in the future. However, resources are not available in fiscal year 2009/10 to fund these requests. To balance the fiscal year 2008/09 budget, all General Fund departments, except the Sheriff, were reduced by five percent. The administrative functions of each department, including the Sheriff’s office, were reduced by 2.5 percent. In addition, numerous mid-year initiatives to reduce expenditures, including another 2.5 percent across-the-board reduction in all General Fund departments, were implemented. The additional reductions resulted in the County meeting its budgeted fiscal year 2008/09 General Fund ending fund balance of $24 million. The Fiscal Year 2009/10 Adopted Budget incorporates all of the reductions implemented in fiscal year 2008/09, including the additional, mid-year 2.5% reduction. Consequently, despite the state cost shifts and declines in state shared revenues, base General Fund revenues exceed base expenditures by $21.7 million. This amount plus the available $24 million fiscal year 2008/09 ending fund balance enabled the County to have a balanced General Fund budget for fiscal year 2009/10. 4-2 4-3 4-4 4-5 4-6 4-7 4-8 4-9 4-10 4-11 4-12 4-13 4-14 4-15 4-16 4-17 4-18 4-19 4-20 4-21 4-22 4-23 4-24 4-25 4-26 4-27 4-28 4-29 4-30 4-31 4-32 Note: The final paragraph of this memorandum, Tentative Budget Adoption: Fiscal Year 2009/2010, July 7, 2009, makes reference to the publication of the Tentative Budget, “. . . in a format prescribed by the Arizona Auditor General” and indicates that the format is presented in the attachment. However, these pages, which show the estimates of revenues and expenditures/expenses, have been withdrawn, since they replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 4-33 Board of Su~ervisorsMemorandum July 28, 2 0 0 9 Fiscal Year 200911 0 Final Budget Adoption Background The Fiscal Year 200911 0 Recommended Budget was transmitted t o the Board on April 2 7 , 2 0 0 9 . The Tentative Budget was adopted b y the Board on July 7, 2 0 0 9 as originally recommended, with the following exceptions: $9,075,900 in federal stimulus revenue and expenditures was added for energy efficiency, home foreclosure mitigation, and transportation projects; $3,308,651 in grant revenue and expenditures was added for neighborhood stabilization projects, l o w income rental assistance, and election equipment; $3,260,370 in expenditure authority was added t o the Capital Improvement Program for transportation and neighborhood reinvestment projects; $347,350 was added t o the Superior Court budget, with a matching revenue amount added t o the Sheriff's budget, t o implement a Pretrial Services program that will screen municipal arrestees for expedited release t o community mental health providers; $286,542 was added t o the Facilities Renewal Fund budget, with funding coming from an increase in the General Fund beginning fund balance, t o begin the acquisition of an ElectionslVoter Registration building; $247,736 of expenditure authority was added t o the Budget Stabilization Fund t o accommodate one-time carryover requests, with funding coming from an increase in beginning fund balance; $ 120,000 was added t o both revenues and expenditure authority in the Public Fiduciary's Office t o cover the increased cost of burials; $5,020 was removed from the County Attorney's budget t o reflect decreased funding from the City of Tucson for the Victim Witness Program; and, $23,750 in expenditure authority was removed from the Board contingency, with the cash being transferred t o the Economic Development & Tourism Fund as support for the Ajo Chamber of Commerce. The net effect of these adjustments was to add $16,617,779 t o the original recommended budget, yielding the Tentative Adopted Budget amount of $1,387,871,873. Adoption of the Tentative Budget served t o set the maximum County expenditure ceiling. Recommended Adiustments t o the Tentative Budget I recommend three adjustments t o the Board-adopted Tentative Budget, all of which can be accomplished within the budget ceiling established b y that adoption: 4-34 The Honorable Pima County Board of Supervisors Fiscal Year 2009110 Final Budget Adoption July 28, 2009 Page 2 1. Natural Resources, Parks and Recreation - I have directed the Natural Resources, Parks and Recreation Department to close several community centers and parks, and to cease publication of the Leisure Times. Additionally, staff is currently in the process of identifying a new operator for Sportspark. It is estimated that these actions will result in a cost savings of $739,796. In light of the continued uncertainty regarding the state budget, I am recommending that this amount be placed in the Budget Stabilization Fund for possible future assignment. This recommendation will have a zero net effect on the overall County budget. 2. Graffiti Abatement Proqram - I have directed the Transportation Department to reduce the Graffiti Abatement Program by half, from $250,000 to $125,000, thus reducing the General Fund subsidy for same. In light of the continued uncertainty regarding the state budget. I am recommending that this amount be placed in the Budget Stabilization Fund for possible future assignment. This recommendation will have a zero net effect on the overall County budget. 3. Juvenile Court and Superior Court - The finance divisions of the Juvenile and Superior Courts have been consolidated for the past t w o years or so, but for various reasons the budgets for the t w o operations had not been combined. At the request of the Presiding Judge of the Superior Court, I have directed Budget staff to merge the budget of Juvenile Court into Superior Court as they relate to the finance function. This recommendation will have a zero net effect on the overall County budget. As referenced above, the net effect of state budget actions affecting the County remains unknown at this time because a complete, balanced state budget has not yet been adopted. When the state budget is finalized, we will manage any required adjustments within the budget amounts and tax rates already tentatively adopted by the Board, which are listed below. Recommendation Set forth below are the proposed Fiscal Year 2009110 Final Budget amounts and Tax Rates. These amounts and rates are the same as those resulting from the Board's action at adoption of the Tentative Budget and as recommended in this memorandum and reflected in the attached Arizona Auditor General prescribed schedules. Fiscal Year 20091201 0 Budget Budnet Total County Budget County Free Library District Flood Control District Debt Service Stadium District $1,387,871,873 37,483,152 12,227,360 1 10.1 38,905 5,055,529 Respectfully submitted, C.H. Huckelberry County Administrator /' CHHIjj (July 17, 2009) Attachment 4-35 Tax Rate This page intentionally left blank. 4-36 Pima County FY 2009/2010 Adopted Budget BUDGET OVERVIEW Financial Structure Consolidated Overview of the County Budget by Fund Total County Budget by Source and Use Revenues & Expenditures for Fiscal Years 2007/2008 Through 2009/2010 Budget in Brief Fiscal Year 2009/2010 Adopted Full Time Equivalent Positions for Fiscal Years 2007/2008 Through 2009/2010 Pima County Capital Improvement Program Overview 5-1 This page intentionally left blank. 5-2 Pima County FY 2009/2010 Adopted Budget FINANCIAL STRUCTURE Accounting policies: The Pima County accounting policies are guided by the State of Arizona Auditor General through the Uniform Accounting Manual for Arizona Counties. The policies conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB) and provide a consistent basis for presenting financial information of the County. Fund accounting: The financial transactions of the County are recorded in individual funds, each of which is considered a separate fiscal entity. Each fund is accounted for with a separate set of selfbalancing accounts that comprise its assets, liabilities, net assets, revenues, and expenditures or expenses, as appropriate. The various funds and subsidiary ledgers are classified by category and type as follows: Fund Type Description GOVERNMENTAL FUNDS Governmental funds use the modified accrual basis of accounting, a current financial resource measurement focus. Governmental Funds are comprised of the following: General Fund The General Fund is the County’s principal financing vehicle for general government operations and for resources that are not required to be accounted for in another fund. Special Revenue Funds Account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include the following: z z z z z Funding Source Funded largely by primary property tax revenue and state shared sales tax revenue. Economic Development & Tourism – Accounts for resources used to promote business and job development and business retention in Pima County and the state of Arizona for the purpose of enhancing the economic welfare of the inhabitants of the County. Transient lodging excise (hotel/motel) tax revenues. Employment & Training - Accounts for resources controlled by the County as a prime sponsor under the Workforce Investment Act of 1998, superseding the Jobs Training Partnership Act. Also includes Youth Opportunity (YO) grant, Pima Vocational High School, and many other grants. Primarily Federal Government revenue. Environmental Quality - Accounts for resources specifically identified to be expended for the protection of water, air, and land from pollutants. Air quality inspection and application fees; revenues from alternate onsite disposal plans; and federal and state grants. Library District – Accounts for resources used for the management and operation of the Pima County Free Library District. Secondary property tax revenue. Public Health - Accounts for resources used to finance activities involved in the conservation and improvement of public health, emergency management/homeland security, and various animal control functions. Federal and state grants; charges for services provided; and operating transfers from the General Fund. 5-3 Pima County FY 2009/2010 Adopted Budget Fund Type Description Funding Source GOVERNMENTAL FUNDS (cont’d) Special Revenue Funds (cont’d) Regional Flood Control District - Accounts for expenditures necessary to analyze, design, and maintain flood control improvements to protect persons and property from floodwaters. Secondary taxes on real property. School Reserve Fund – Accounts for resources specifically identified to be expended for education programs in the Pima County Accommodation District and specialized educational programs that extend outside the boundaries of individual school districts. Federal and state grants; private donations; Arizona Department of Education. Solid Waste Fund – Accounts for resources used to provide solid waste disposal facilities and services and tire recycling services. Landfill tipping fees; County share of state tax on new tire sales. Stadium District – Accounts for resources specifically identified to be expended for the management and operation of Tucson Electric Park. Car rental surcharge fees; recreational vehicle surcharge fees; hotel/motel bed taxes; and charges for services provided for special events. Transportation - Accounts for administrative and operating costs expended for highways and streets, as well as resources transferred to the Capital Projects Fund for construction of highways and streets. County share of gasoline tax collected by state Highway User revenues; Vehicle License Tax revenues; and charges for services. Other Special Revenue Funds - Account for resources to be expended for various other programs of the County, including various probation programs, consumer protection programs, family support, antiracketeering programs, law library, etc. Federal and state grants. Antiracketeering funding is provided by court ordered forfeitures, diversion fees, and restitution payments. Accounts for the accumulation of resources for, and the payment of, long term debt principal and interest applicable to Governmental Funds. This fund manages the debt for Transportation bonds and loans, Certificates of Participation, and General Obligation bonds. Secondary tax levy on real and personal property; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund for the payment of Transportation bonds and loans; transfers from Capital Projects and Wastewater Reclamation Funds for payment of Certificates of Participation. z z z z z z Debt Service Fund 5-4 Pima County FY 2009/2010 Adopted Budget Fund Type Description Funding Source Capital Projects Fund Accounts for financial resources to be used for the acquisition or construction of major capital assets, including land, buildings, roads and streets, drainage ways, libraries, and parks (other than those financed by Proprietary Funds). Bond sale proceeds; federal and state grants; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund; transfers of Regional Flood Control District and Library District monies; reimbursements associated with specific capital projects and from other governments. PROPRIETARY FUNDS Proprietary funds are used to account for Pima County’s business-type activities. These funds use the economic resources measurement focus and accrual basis of accounting. This measurement focus provides for the short term and long term recognition of revenues and expenses. Proprietary Funds are comprised of: Enterprise Funds Account for operations that are financed and operated in a manner similar to private business enterprises. Enterprise funds within Pima County include the following: GOVERNMENTAL FUNDS (cont’d) z z z z Development Services - Accounts for the operations that provide zoning permits, enforce ordinances, and administer uniform building codes. License and permit fees for plan examinations and zoning; penalties related to the issuance of building, plumbing, mechanical, electrical and mobile home permits; and charges for services such as plan checks and subdivision coordination. Pima Health System & Services - Accounts for health plans funded by the Arizona Health Care Cost Containment System (AHCCCS) and long term care under the Arizona Long Term Care System (ALTCS). Primarily derived from capitation fees. Parking Garages - Accounts for the management and operation of eight parking facilities located in downtown Tucson. Parking fees from six public parking garages and two parking lots owned by Pima County. Wastewater Reclamation Department- Accounts for the management and operation of wastewater treatment and water pollution control facilities. Sewer user, sewer connection, and sanitation fees. 5-5 Pima County FY 2009/2010 Adopted Budget Fund Type Internal Service Funds Description Funding Source Account for the financing of goods or services provided by one department to other departments of the County on a cost reimbursement basis. Internal Service funds include the following: z z Self Insurance Trust Fund - Accounts for the risk management function of the County. The fund is administered by the Board of Supervisors and an appointed board of trustees, and provides self insurance for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also provides coverage for certain types of litigation. Financed by charges to specific user departments and to the General Fund. Other Internal Service Funds - Account for the acquisition, operation, and maintenance of automotive and communications equipment used by County departments and for printing services provided to County departments. Financed by fees and reimbursements charged to user departments. FIDUCIARY FUNDS Fiduciary funds do not include resources belonging to Pima County; therefore, they are not part of the County’s budgeting process. The County does, however, have custodial responsibility for these funds and reports them in its Comprehensive Annual Financial Report. Agency Funds Account for cash and investments held by the County on behalf of various fire districts, cities and towns, individuals, the state and other agencies. Also included are clearing funds for payroll and property taxes. Investment Trust Fund Accounts for cash and investments held by the County on behalf of various school districts. SUBSIDIARY LEDGERS It should be noted that balances from the former General Fixed Asset Account Group and the General Long Term Debt Account Group are now considered subsidiary ledgers and are reported within the County’s government-wide financial statements, as required by GASB 34. 5-6 Pima County FY 2009/2010 Adopted Budget CONSOLIDATED OVERVIEW OF COUNTY BUDGET BY FUND REVENUES BY FUND GENERAL FUND 40.10% ENTERPRISE FUNDS 29.47% CAPITAL PROJECTS FUNDS 5.24% SPECIAL REVENUE FUNDS 19.39% DEBT SERVICE FUND 5.80% EXPENDITURES BY FUND GENERAL FUND 35.65% ENTERPRISE FUNDS 24.72% SPECIAL REVENUE FUNDS 17.28% CAPITAL PROJECTS FUNDS DEBT SERVICE FUND 14.42% 7.93% FUNDING SOURCES EST. BEGINNING FUND BALANCE 2009/2010 GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUND CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS 24,982,199 71,010,658 14,860,795 107,421,988 60,346,418 ADOPTED REVENUES 2009/2010 483,589,915 233,751,185 69,937,637 63,216,238 355,391,339 Note: The above charts do not include Internal Service Funds. 5-7 ADOPTED EXPENDITURES 2009/2010 OTHER FINANCING SOURCES 2009/2010 INTERFUND TRANSFERS IN / (OUT) (494,765,645) (239,827,367) (110,138,905) (200,124,512) (343,015,444) 0 0 0 125,000,000 85,002,383 (13,806,469) (16,939,275) 41,114,825 11,312,871 (21,525,780) ESTIMATED ENDING FUND BALANCE 0 47,995,201 15,774,352 106,826,585 136,198,916 Pima County FY 2009/2010 Adopted Budget TOTAL COUNTY BUDGET BY SOURCE AND USE MEMO REVENUE 0.84% REVENUES MISCELLANEOUS 1.49% INTEREST 0.35% TAXES 34.77% FINES AND FORFEITS 0.85% SPECIAL ASSESSMENT 0.03% LICENSES & PERMITS 0.90% CHARGES FOR SERVICES 32.97% INTERGOVERNMENTAL 27.80% FY 2007/2008 ACTUAL REVENUES TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE 381,861,318 555,844 13,247,701 317,278,454 458,503,374 6,492,981 21,036,845 27,218,523 23,286,537 1,249,481,577 FY 2008/2009 REVISED FY 2009/2010 ADOPTED 396,800,896 448,619 14,941,892 322,259,727 404,007,803 6,706,732 11,791,551 21,187,856 15,000,000 1,193,145,076 419,319,386 401,105 10,861,177 335,262,690 397,606,822 10,188,170 4,183,156 17,943,808 10,120,000 1,205,886,314 EXPENDITURES CAPITAL OUTLAY 14.81% PERSONAL SERVICES 31.19% SUPPLIES & SERVICES 54.00% EXPENDITURES FY 2007/2008 ACTUAL FY 2008/2009 REVISED PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY 443,406,213 735,152,854 135,897,605 445,873,469 758,878,464 172,777,335 1,314,456,672 1,377,529,268 Note: The above charts do not include Internal Service Funds. 5-8 FY 2009/2010 ADOPTED 432,878,204 749,456,312 205,537,357 1,387,871,873 Pima County FY 2009/2010 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2007/2008 - 2009/2010 ACTUAL FY 2007/2008 REVISED FY 2008/2009 ESTIMATED FY 2008/2009 ADOPTED FY 2009/2010 GENERAL FUND REVENUE TAXES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL 268,492,467 2,970,600 148,158,077 32,307,052 5,019,877 3,343,184 8,314,183 265 468,605,705 282,377,345 2,955,925 148,441,648 33,096,008 5,237,632 1,863,981 7,361,684 0 481,334,223 281,413,275 2,955,925 134,066,055 33,198,449 4,896,193 640,048 7,974,506 0 465,144,451 301,095,303 2,442,172 128,650,688 37,611,266 8,829,613 615,565 4,345,308 0 483,589,915 251,688,292 204,141,566 4,707,499 460,537,357 257,485,415 242,696,396 1,231,282 501,413,093 258,167,189 209,396,528 4,828,678 472,392,395 252,777,551 240,950,712 1,037,382 494,765,645 57,607,254 555,844 4,737,772 146,566,667 16,230,929 1,460,693 4,217,476 12,655,254 338,069 244,369,958 57,259,479 448,619 4,804,430 142,903,340 13,895,080 1,410,300 2,997,287 11,529,819 0 235,248,354 57,643,987 448,619 4,013,910 139,294,812 13,953,222 1,258,355 2,051,895 16,172,023 0 234,836,823 49,293,946 401,105 5,193,905 150,798,989 14,379,331 1,348,557 1,136,677 11,078,675 120,000 233,751,185 99,500,032 110,920,148 8,103,490 106,665,510 122,031,602 5,190,021 98,800,338 110,140,146 8,046,504 102,929,297 132,170,871 4,727,199 218,523,670 233,887,133 216,986,988 239,827,367 55,761,597 16,376 1,842,349 116 57,620,438 57,164,072 7,500 1,000,000 0 58,171,572 57,152,571 7,500 1,060,381 0 58,220,452 68,930,137 7,500 1,000,000 0 69,937,637 75,797,524 75,797,524 100,521,623 100,521,623 121,640,512 121,640,512 110,138,905 110,138,905 17,022,948 8,839,064 4,812,517 3,166,659 33,841,188 25,848,887 9,424,903 1,117,697 94,122 36,485,609 22,401,190 9,224,903 1,631,479 379,119 33,636,691 51,473,938 10,991,612 750,688 0 63,216,238 688,049 (116,521) 138,967,907 139,539,435 639,643 219,054 165,590,632 166,449,329 897,468 (151,986) 181,265,194 182,010,676 723,504 0 199,401,008 200,124,512 SPECIAL REVENUE FUNDS REVENUE TAXES SPECIAL ASSESSMENT LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL DEBT SERVICE FUND REVENUE TAXES INTERGOVERNMENTAL INTEREST MISCELLANEOUS TOTAL EXPENDITURES SUPPLIES & SERVICES TOTAL CAPITAL PROJECTS FUNDS REVENUE INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL 5-9 Pima County FY 2009/2010 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2007/2008 - 2009/2010 ACTUAL FY 2007/2008 REVISED FY 2008/2009 ESTIMATED FY 2008/2009 ADOPTED FY 2009/2010 ENTERPRISE FUNDS REVENUE LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE 5,539,329 5,514,386 401,126,329 12,411 6,821,319 3,082,311 22,948,203 445,044,288 7,181,537 5,058,352 347,591,812 58,800 4,812,586 2,202,231 15,000,000 381,905,318 2,940,650 4,993,404 353,374,258 5,000 1,951,529 2,242,000 15,000,000 380,506,841 3,225,100 4,331,575 334,624,613 10,000 680,226 2,519,825 10,000,000 355,391,339 91,529,840 344,410,137 (15,881,291) 420,058,686 81,082,901 293,409,789 765,400 375,258,090 85,484,345 321,662,038 (14,832,341) 392,314,042 76,447,852 266,195,824 371,768 343,015,444 TOTAL REVENUES 1,249,481,577 1,193,145,076 1,172,345,258 1,205,886,314 TOTAL EXPENDITURES 1,314,456,672 1,377,529,268 1,385,344,613 1,387,871,873 TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL Note: The above data does not include Internal Service Funds. 5-10 Pima County FY 2009/2010 Adopted Budget BUDGET IN BRIEF Arizona Revised Statute § 42-17105 requires the Pima County Board of Supervisors to adopt a budget for each fiscal year. On July 28, 2009, the Board adopted the budget for fiscal year 2009/10, which covers the period from July 1, 2009 through June 30, 2010. Pima County’s Fiscal Year 2009/10 Adopted Budget includes: • $1.388 billion in expenditures • $1.206 billion in revenues • $78.5 million in operating transfers between the various operating funds • $210.0 million total in debt issues including $105.0 million in General Obligation and Transportation revenue bonds, $95.0 million in Certificates of Participation, and $10.0 million in loans for sewer projects Graphic analyses of expenditures by fund and functional area are presented below: Comparison of Expenditures by Fund Expenditures by Fund (000's) Fiscal Years 2008/2009-2009/2010 Expenditures by Fund Fiscal Year 2009/2010 600,000 General Fu nd 35.7% En terp rise 24.7% 500,000 Debt Service 7.9 % 400,000 300,000 Capital Pro jects 14.4% Special Revenue 17.3% 200,000 100,000 0 General Fund Special Revenue Debt Service 2008/2009 Capital Projects Enterprise 2009/2010 GENERAL FUND: The Fiscal Year 2009/10 Adopted Budget for General Fund expenditures decreased by $6.6 million from fiscal year 2008/09. Major factors contributing to this net decrease include: • $7.2 million decrease to reverse a budgeted reserve for potential negative financial state budget impacts which had not been finalized at fiscal year 2008/09 budget adoption • $5.3 million decrease from a 2.5% across-the-board base budget reduction • $4.8 million decrease in budgeted costs for primary and general elections held in 2008 • $1.7 million decrease in set aside to settle litigation brought by QWEST Corporation in 2008 • $1.4 million decrease in one-time unexpended carryover funds from fiscal year 2008/09 • $1.1 million net decrease in state mandated contributions to the various state retirement systems • $775,000 net reduction for cost of fuel for estimated motor pool charges • $423,000 increase in order to bring the General Fund budgeted reserve to 5% of revenues • $1.0 million increase in reserve for potential Solid Waste Program operating losses • $1,1 million increase from moving Public works Building SRF to Facilities Management • $2.0 million additional funds reserved for Development Services countywide planning function • $2.1 million increase in Disproportionate Share Hospital Program funding • $2.4 million increase for new costs related to photo traffic enforcement • $2.5 million increase in Graduate Medical Educational Program funding • $2.6 million increase in Information Technology personnel previously charged directly to other departments now recouped via the County’s central cost allocation plan • $4.1 million increase in the County’s ALTCS contribution • also includes the annualization of fiscal year 2008/09 supplemental requests, other position related adjustments, etc. 5-11 Pima County FY 2009/2010 Adopted Budget SPECIAL REVENUE FUNDS: The Fiscal Year 2009/10 Adopted Budget for Special Revenue Funds expenditures increased by $5.9 million over fiscal year 2008/09. Major factors contributing to this net increase include: • $9.5 million increase in various special revenue grants mainly from federal stimulus funding • $9.3 million increase in Employment and Training also mainly from federal stimulus funding • $1.6 million increase in the Stadium District for increased maintenance and Kino Environmental Restoration Project (KERP) expenditures • $1.4 million increase in County Free Library District spending to address needed repairs at library branches • $317,000 net decrease in the Regional Flood Control District operating budget expenditures • $374,000 net decrease in Environmental Quality operating budget expenditures • $453,000 decrease in planned expenditures from the Recorder’s Document Storage & Retrieval Fund • $1.1 million decrease in Solid Waste Management expenditures are in part the result of reduced hours of landfill operation • $1.1 million decrease due to the transfer of the Public Works Building special revenue fund to Facilities Management in the General Fund • $2.5 million net decrease in various other departmental special revenue funds • $2.9 million decrease in budgeted law enforcement antiracketeering funds • $7.7 million decrease in Transportation as a result of reduced street and highway user revenue collections • also includes other position related adjustments, benefits adjustments, adjustments for one time costs, etc. DEBT SERVICE FUND: The Fiscal Year 2009/10 Adopted Budget for Debt Service Fund expenditures increased $9.6 million over fiscal year 2008/09. This increase is the net of retired debt and anticipated debt service costs related to bond and certificates of participation sales to be made in fiscal year 2009/10. CAPITAL PROJECTS FUND: The Fiscal Year 2009/10 Adopted Budget for the Capital Projects Fund expenditures increased by $33.7 million over fiscal year 2008/09, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2009/10 to Fiscal Year 2013/14 Capital Improvement Plan. (See the Capital Improvement Projects section Summary of Active Capital Improvement Projects.) ENTERPRISE FUNDS: The Fiscal Year 2009/10 Adopted Budget for Enterprise Fund expenses decreased by $32.2 million from fiscal year 2008/09. Significant changes include: • $30.0 million net decrease in Pima Health System & Services primarily due to the state not awarding the County an AHCCCS Ambulatory Contract and capping the enrollment for this program at a significantly reduced amount effective October 1, 2008 • $4.0 million decrease in Development Services reflecting a slowdown in construction activity • $1.9 million increase in the Wastewater Reclamation Enterprise Fund, relating to the rehabilitation of the system, increased inspection/assessment work, increased depreciation, debt service, etc. • also includes position related adjustments, benefits adjustments, adjustments for one time costs, etc. 5-12 Pima County FY 2009/2010 Adopted Budget Comparison of Expenditures by Functional Area Expenditures by Function Expenditures by Function (000's) Fiscal Year 2009/2010 Fiscal Years 2008/2009-2009/2010 Coun ty Admin 15.8% 5 00,000 4 00,000 Public Works 32 .1% Me dical Service s 2 3.9% 3 00,000 Community & Econ Dev 7.6 % 2 00,000 1 00,000 0 Justice & Law Enforcement 20 .6% nt C ou yA in dm n mu Com E ity & co n & ti ce J us nt es rks me rvi c Wo rc e l Se bl ic n fo a u E ic P d Me L aw D ev 2008/2009 2009/2010 COUNTY ADMINISTRATION: The Fiscal Year 2009/10 Adopted Budget for expenditures for the County Administration functional area increased by $14.1 million over fiscal year 2008/09. Major reasons for the net increase include: • $15.0 million net increase in financial support to University Physicians Healthcare Hospital • Fiscal Year 2009/10 Adopted Budget for Debt Service Fund expenditures increased $9.6 million over fiscal year 2008/09. This increase is the net of retired debt and anticipated debt service costs related to bond and certificates of participation sales to be made in fiscal year 2009/10 • $2.6 million increase in Information Technology personnel previously charged directly to other departments now recouped via the County’s central cost allocation plan • $2.0 million additional funds reserved for Development Services countywide planning function • $1.2 million increase from a grant to acquire election equipment • $1.0 million increase in reserve for potential Solid Waste Program operating losses • $423,000 increase in order to bring the General Fund budgeted reserve to 5% of revenues • $1.0 million decrease from a 2.5% across-the-board base budget reduction • $1.5 million decrease for various costs budgeted in Non Departmental, mainly a reduction of a reserve for health benefits • $1.6 million reversal of one time unexpended carryover funds from fiscal year 2007/08 • $1.7 million decrease in set aside to settle litigation brought by QWEST Corporation in 2008 • $4.8 million decrease to reverse budgeted costs of the primary and general elections held in 2008 • $7.2 million decrease to reverse a budgeted reserve for potential negative financial state budget impacts which had not been finalized for fiscal year 2008/09 • also includes the annualization of fiscal year 2008/09 supplemental requests,, other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. COMMUNITY & ECONOMIC DEVELOPMENT: The Fiscal Year 2009/10 Adopted Budget for expenditures for the Community & Economic Development functional area increased by $16.9 million over fiscal year 2008/09. Major factors contributing to this net increase are: • $9.3 million increase in Employment and Training Fund mainly from federal stimulus funding • $8.1 million increase in various special revenue fund grants also from federal stimulus funding • $1.6 million increase in the Stadium District for increased maintenance and KERP expenditures • $1.3 million increase in County Free Library District spending to address needed repairs at library branches • $453,000 decrease in Economic Development & Tourism Special Revenue Fund • $785,000 decrease for various schools related elections costs budgeted in fiscal year 2008/09 • also includes the annualization of fiscal year 2008/09 supplemental requests, other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. 5-13 Pima County FY 2009/2010 Adopted Budget JUSTICE & LAW ENFORCEMENT: The Fiscal Year 2009/10 Adopted Budget for the Justice & Law Enforcement functional area decreased by $7.8 million from fiscal year 2008/09. This net decrease is due primarily to: • $3.7 million decrease in various grants to Superior Court, Juvenile Court and Sheriff • $3.5 million in net decreases to various Justice & Law Enforcement Special Revenue Funds • $2.8 million decrease from a 2.5% across-the-board base budget reduction • also includes annualization of fiscal year 2008/09 supplemental requests, other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. MEDICAL SERVICES: The Fiscal Year 2009/10 Adopted Budget for the Medical Services functional area decreased by $36.5 million from fiscal year 2008/09. The main reasons for this net decrease include: • $30.0 million net decrease in Pima Health System & Services primarily due to the state not awarding the County an AHCCCS Ambulatory Contract and capping the enrollment for this program at a significantly reduced amount effective October 1, 2008 • $15.0 million decrease in budgeted support to UPHH from $25.0 million to $10.0 million as scheduled in its lease agreement; an additional $15.0 million is also budgeted in County Administration, above • $476,000 decrease in Public Health Grants • $4.1 million increase in ALTCS contribution • $2.5 million increase in Graduate Medical Educational Program funding • $2.1 million increase in Disproportionate Share Program funding • also includes annualization of fiscal year 2008/09 supplemental requests, other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. PUBLIC WORKS: The Fiscal Year 2009/10 Adopted Budget for the Public Works functional area increased by a net $23.8 million over fiscal year 2008/09. Significant changes include the following: • $33.7 million increase in Capital Projects Fund expenditures based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2009/10 to Fiscal Year 2013/14 Capital Improvement Plan. (See the Capital Improvement Projects section – Summary of Active Capital Improvement Projects.) • $4.0 increase in Facilities Management Grants from federal stimulus funding • $1.9 million increase in the Wastewater Reclamation Enterprise Fund, relating to the rehabilitation of the system, increased inspection/assessment work, increased depreciation, debt service, etc. • $317,000 net decrease in the Regional Flood Control District operating budget expenditures • $394,000 net decrease in Environmental Quality operating budget expenditures • $816,000 decrease from a 2.5% across-the-board base budget reduction • $1.1 million decrease in Solid Waste Management in part the result of reduced hours of operation • $1.4 million decrease in Natural Resources Parks & Recreation, $740,000 of which was moved to the Budget Stabilization Fund • $4.0 million decrease in Development Services reflecting a slowdown in construction activity • $7.7 million decrease in Transportation as a result of decreased street and highway revenue • also includes annualization of fiscal year 2008/09 supplemental requests, other position related adjustments, benefits adjustments, adjustments for other one time costs, increased depreciation, etc Comparison of Revenues Please refer to the Revenue Sources section for an analysis of significant revenue variances and trends. 5-14 Pima County FY 2009/2010 Adopted Budget Projected Net Changes in Fiscal Year End Fund Balances/Net Assets The following is a discussion of changes in ending fund balances or net assets in fiscal year 2009/10: General Fund Due to a change in the method of budgeting for the ending fund balance implemented in fiscal year 2007/08, the adopted ending fund balance for the General Fund in future years will be zero, a net decrease for fiscal year 2009/10 of $25.0 million from the budgeted beginning fund balance. General Fund expenditures include $24.4 million, an amount equal to the expected ending fund balance, to represent a General Fund Reserve in order for the County to be in compliance with state statute. Changes other than this reserve represent a net decrease of $534,278 from the beginning fund balance. Major factors contributing to this decrease are discussed under the Budget Issues Tab (pages 4-9 through 4-10). Special Revenue Funds The fiscal year 2009/10 adopted ending fund balance for all Special Revenue Funds is $48.0 million, a net decrease of $23.0 million from the budgeted beginning fund balance. Major factors contributing to this decrease include net reductions/increases in the various special revenue fund and grant fund balances reflecting increases or decreases in the 8 major and nearly 60 minor County funds due to restricted funds being spent on their specified services. These funds account for such diverse functions as Transportation, Flood Control, Public Health, Solid Waste Management, the County Free Library, Stadium District, Justice and Law Enforcement Grants, etc. Debt Service Fund The fiscal year 2009/10 adopted ending fund balance for the Debt Service Fund is $15.8 million, a net increase of $913,000 over the budgeted beginning fund balance. Major factors contributing to this increase include: • $11.8 million increase in projected secondary property tax collections • $9.6 million increase in overall debt service payments. This increase is the net of retired debt and anticipated debt service costs related to bond sales and the issuance of Certificates of Participation to be made in fiscal year 2009/10 • $3.5 million net decrease in operating transfers in Capital Projects Fund The fiscal year 2009/10 adopted ending fund balance for the Capital Projects Fund is $106.8 million, a net decrease of $595,000 from the budgeted beginning fund balance as existing bond and non-bond funds are expended in the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s proposed fiscal year 2009/10 to 2013/14 Capital Improvement Plan. (See the Capital Improvement Project section - Summary of Active Capital Improvement Projects) Enterprise Funds The fiscal year 2009/10 adopted ending net assets for all Enterprise Funds is $136.2 million, a net increase of $75.9 million over the budgeted beginning net assets. Major factors contributing to this increase include: • • $77.2 million increase in the Wastewater Reclamation Enterprise Fund due to a combination of increases in sewer revenue fees partially offset by decreased connection fees, increasing operating costs, and debt repayments, and $85.0 million in additional certificate of participation and loan proceeds $2.3 million decrease in net assets of the Development Services Enterprise Fund A summary table of beginning and ending fund balances/net assets for all funds is located on pages 8-2 through 8-4 of the Summary Schedules section. 5-15 Pima County FY 2009/2010 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2007/2008 - 2009/2010 FUNCTIONAL AREA/SUPER DEPARTMENT ADOPTED REVISED ADOPTED CHANGE 2007/2008 2008/2009 2009/2010 08/09 to 09/10 COUNTY ADMINISTRATION ASSESSOR 161.0 160.5 160.5 BOARD OF SUPERVISORS 24.4 23.7 24.0 0.0 0.3 CLERK OF THE BOARD 19.0 18.0 17.0 (1.0) COUNTY ADMINISTRATOR 15.8 14.8 17.8 3.0 ELECTIONS 15.0 18.0 17.0 (1.0) FINANCE & RISK MANAGEMENT 123.5 125.9 123.5 (2.4) FORENSIC SCIENCE CENTER 30.1 29.0 27.0 (2.0) HUMAN RESOURCES 37.5 38.0 37.0 (1.0) INFORMATION TECHNOLOGY 137.0 129.7 128.0 (1.7) PROCUREMENT 34.0 32.5 31.8 (0.7) RECORDER 57.0 67.0 50.3 (16.7) TREASURER 41.0 40.0 40.0 0.0 695.3 697.1 673.9 (23.2) TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 8.0 7.0 6.6 (0.4) 27.5 26.5 25.6 (0.9) COMMUNITY SVCS, EMPLOYMENT & TRAINING 134.4 136.5 159.0 22.5 COUNTY FREE LIBRARY 357.5 378.5 383.7 5.0 5.0 2.9 (2.1) (46.3) COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV ECONOMIC DEVELOPMENT & TOURISM 5.2 KINO SPORTS COMPLEX 59.5 66.5 20.2 SCHOOL SUPERINTENDENT 16.0 15.0 14.0 (1.0) STADIUM DISTRICT 14.6 4.6 30.7 26.1 622.5 639.6 642.7 3.1 226.2 221.5 217.5 (4.0) 13.0 13.0 13.0 0.0 COUNTY ATTORNEY 441.3 447.4 448.3 0.9 INDIGENT DEFENSE 218.5 225.5 208.0 (17.5) JUSTICE COURT AJO 10.8 10.8 10.6 (0.2) 9.1 9.5 9.5 0.0 JUSTICE COURTS TUCSON 122.3 122.1 139.1 17.0 JUVENILE COURT 582.4 569.6 541.6 (28.0) 10.0 9.2 9.2 0.0 1.2 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CONSTABLES JUSTICE COURT GREEN VALLEY OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 37.6 37.1 38.3 1,386.6 1,411.2 1,412.2 1.0 664.0 663.5 672.5 9.0 3,721.8 3,740.4 3,719.8 (20.6) MEDICAL SERVICES INSTITUTIONAL HEALTH 27.0 31.5 30.0 (1.5) PIMA HEALTH SYSTEM & SERVICES 992.4 700.2 680.5 (19.7) PUBLIC HEALTH 375.1 391.8 390.5 (1.3) 1,394.5 1,123.5 1,101.0 (22.5) TOTAL MEDICAL SERVICES 5-16 Pima County FY 2009/2010 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2007/2008 - 2009/2010 FUNCTIONAL AREA/SUPER DEPARTMENT ADOPTED REVISED ADOPTED CHANGE 2007/2008 2008/2009 2009/2010 08/09 to 09/10 PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES 10.5 10.5 9.5 (1.0) 182.0 135.3 71.2 (64.1) ENVIRONMENTAL QUALITY 60.4 52.5 43.9 (8.6) FACILITIES MANAGEMENT 173.0 176.0 173.0 (3.0) FLEET SERVICES 57.0 62.2 62.7 0.5 GRAPHIC SERVICES 20.6 21.6 15.6 (6.0) NATURAL RESOURCES, PARKS & RECREATION 283.8 293.0 251.3 (41.7) PUBLIC WORKS ADMINISTRATION 37.5 38.4 34.0 (4.4) REGIONAL FLOOD CONTROL DISTRICT 75.4 67.0 70.3 3.3 SOLID WASTE MANAGEMENT 53.0 42.6 34.5 (8.1) TRANSPORTATION 425.9 414.7 354.1 (60.6) WASTEWATER RECLAMATION 583.7 599.0 580.0 (19.0) TOTAL PUBLIC WORKS 1,962.8 1,912.8 1,700.1 (212.7) TOTAL FUNCTIONAL AREAS 8,396.9 8,113.4 7,837.5 (275.9) 5-17 Pima County FY 2009/2010 Adopted Budget Major net changes in Full Time Equivalent (FTE) positions from fiscal year 2008/09 to 2009/10 are generally explained below: FTEs in County Administration decreased by 23.2 or 3.3%. Major factors contributing to this net decrease include: • • • • • • • 16.7 FTE decrease in the Recorder due to the removal of temporary elections worker positions from the 2008 primary and general elections and unfunding vacant positions 1.0 FTE increase in Communications due to the transfer of one position from the Sheriff department 3.0 FTE net increase in the County Administrator department due to the transfer of four positions from Natural Resources, Parks & Recreation and unfunding a vacant position 2.4 FTE net decrease in Finance & Risk Management due to the transfer of three environmental services positions from Facilities Management, unfunding five vacant positions, and reducing hours of some positions 2.7 FTE net decrease in Information Technology resulting from the transfer of one position from Finance & Risk Management and eliminating vacant positions 2.0 FTE decrease in the Forensic Science Center due to the unfunding of two vacant Forensic Field Agent positions to meet 2.5% budget reduction 3.4 FTE net decrease in various other County Administration departments mainly from eliminating or reducing hours of vacant positions FTEs in Community & Economic Development increased by 3.1 or 0.5%. contributing to this net increase include: • • • • • • Major factors 5.2 FTE increase in County Free Library due to the addition of 3.2 intermittent FTEs and additional hours for four positions that were newly created in fiscal year 2008/09. 65.4 FTE decrease in Kino Sports Complex due to the transfer of positions to the Stadium District as well as the transfer of positions to Community Services, Employment & Training related to the Teen Center, Las Artes, and Pima Vocational High School. 41.7 FTE increase in Community Services, Employment & Training due to the department assuming responsibility for the Teen Center, Las Artes, and Pima Vocational High School from Kino Sports Complex 26.1 FTE increase in the Stadium District primarily due to the transfer of Trades Maintenance positions from the Kino Sports Complex. 1.0 FTE decrease in School Superintendent from unfunding two positions due to budget constraints 3.2 FTE net decrease in various other Community & Economic Development departments FTEs in Justice & Law Enforcement decreased by 20.6 or 0.5%. Major factors contributing to this net decrease include: • • • • 7.7 FTE decrease in Clerk of the Superior Court resulting from the reduction of funded hours to existing positions. 17.5 FTE decrease in Indigent Defense General Fund positions due to the elimination of vacant positions 44.9 FTE net decrease in various Justice and Law enforcement special revenue fund and grant departments 7.7 FTE decrease in Juvenile Court General Fund positions due to a decrease in hours funded to existing positions, the elimination of vacant positions and the transfer of financial positions to the Superior Court. 5-18 Pima County FY 2009/2010 Adopted Budget • • • 8.0 FTE increase in Justice Court Tucson General Fund positions due to implementation of Photo Traffic Enforcement program 32.0 FTE increase in Sheriff General Fund positions due to the transfer of grant positions resulting from the loss of grant funding 15.1 FTE increase in Superior Court General Fund positions due to adding pretrial services for misdemeanor arrests and for the City of South Tucson, along with the transfer of financial positions from Juvenile Court FTEs in Medical Services decreased by 22.5 or 2.0%. Major factors contributing to this net decrease include: • • • 1.5 FTE decrease in Institutional Health due to the unfunding of two FTEs to meet 2.5% budget reduction, partially offset by the increase of 0.5 FTE for one Program Coordinator 19.7 FTE decrease in Pima Health System and Services primarily as a result of the September 30, 2008 layoffs due to the award of a capped AHCCCS acute care contract effective October 1, 2008 1.3 FTE decrease in Public Health primarily due to adjustments to hours funded for existing positions FTEs in Public Works decreased by 212.7 or 11.1%. Major factors contributing to this net increase include: • • • • • • • • • • • • 3.0 FTE decrease in Facilities Management due to the transfer of two Industrial Hygienists and an Environmental Services Officer to the Risk Management department. 41.7 FTE decrease in Natural Resources, Parks & Recreation due to the unfunding of vacant positions, decreases in hours for other positions, and the transfer of four positions to the County Administrator department. 64.1 FTE decrease in Development Services due to unfunding of 48.0 FTEs, transfer out to other County departments of 16.0 FTEs, and reduction in hours for 0.1 FTE 60.6 FTE decrease in Transportation due to unfunding of 50.0 FTEs and reduction in hours for 10.6 FTEs 19.0 FTE decrease in Wastewater Reclamation due to unfunding 23.0 FTE vacant position and reducing hours for several classification resulting in a decrease of 1.0 FTE partially offset by the transfer of 5.0 FTEs from Development Services 8.6 FTE decrease in Environmental Quality due to unfunding vacant positions 8.1 FTE decrease in Solid Waste Management due to unfunding of 8.0 FTEs and reduction in hours for 0.1 FTE 4.4 FTE decrease in Public Works Administration due to unfunding of 3.0 FTEs and reduction in hours for 1.4 FTEs 1.0 FTE decrease in Capital Projects due to unfunding of one position 3.3 FTE increase in Regional Flood Control due to transfer of 3.0 FTEs from Development Services and increase in hours for 0.3 FTE 1.8 FTE decrease in Graphic Services Design due to the unfunding of three positions due to revenue reductions, while increasing hours on two positions shared with Graphic Services Production 4.2 FTE decrease in Graphic Services Production due to the unfunding of three positions due to revenue reductions, while decreasing hours on two positions shared with Graphic Services Design 5-19 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM OVERVIEW The following charts provide summary information for Pima County’s fiscal year 2009/10 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2009/10 Capital Projects Fund 1 Expenses by Category Neighborhood/ Open Space 2.51% Housing Reinvestment 6.58% Cultural Resources 1.21% Finance 4.97% Sources of Funding Solid Waste 0.29% Administrative 0.36% Transportation 33.33% Natural Resources, Parks & Rec 6.50% Regional Flood Control District 7.03% Sheriff/Public Safety Comm. 13.85% Expenses by Category Transportation Facilities Management Sheriff Flood Control Parks and Recreation Finance Neighborhood/Housing Reinvestment Open Space Cultural Resources Solid Waste Administrative Costs Total Facilities Management 23.37% Fu nd Balance De crease 0.0 1% Charges for Svcs/Impact Fees 5.49% Interest Re ve nue 0 .38% Opera ting Transfers 5.94% Bo nd Proceeds 6 2.46% Intergov't Reve nue 25.72% Sources of Funding Other Funding: Bond/COPs Proceeds Intergovernmental Revenue Other Funding: Operating Transfers Other Funding: Fund Balance Decrease Charges for Services/Impact Fees Interest Revenue Total $66,682,839 46,768,470 27,719,205 14,070,845 13,007,794 9,953,468 13,163,602 5,031,694 2,425,730 577,361 723,504 $200,124,512 1 $125,000,000 51,473,938 11,880,665 27,609 10,991,612 750,688 $200,124,512 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the CIP section - Summary of Active Capital Improvement Projects for a complete list of all projects, including enterprise and internal services projects and related expenses. 5-20 Pima County FY 2009/10 Adopted Budget FINANCIAL POLICIES This section details the financial policies that guide Pima County’s budget development process. Adopt a Balanced Budget Arizona Revised Statute §42-17151 states, in pertinent part: On or before the third Monday in August each year the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. This requirement, in effect, mandates the adoption of a balanced budget. Furthermore, it is Pima County’s policy that unencumbered balances from the preceding fiscal year are considered “onetime” monies and are not to be used to fund recurring expenses, i.e., recurring operating expenditures must be matched by recurring operating revenues. Adhere to a Well Defined Budgetary Process Refer to pages 2-3 through 2-5 for an in-depth discussion of the various elements of the budgetary process including the basis of presentation, basis of budgeting, budgetary control, budget amendments, and budget preparation and approval. Promote Budget Accountability With the fiscal year 1999/2000 budget, the Board of Supervisors adopted a Budget Accountability Policy (see the Supplemental Information section - Pima County Budget Policies). The purpose of the policy is to establish guidelines and a methodology for the Board of Supervisors to perform their duties related to the budget and to operate Pima County Government as provided by law, by exercising financial and programmatic control over expenditures and revenues related to County programs and services. It specifically addresses appropriations for supplemental funding, transfers of appropriations among programs, and budget exceedence. Follow a Programmatic Method of Budgeting Prior to fiscal year 1998/99, departments within Pima County budgeted solely on a cost center/account line item basis. While this type of presentation provides valuable information, it does not identify the full cost or funding sources associated with programs. Starting in fiscal year 1998/99, and continuing since then, the budget has been presented using a line item and programmatic method. The goal of this presentation is to plan and measure financial operations and to evaluate programs and the impact they have on the community. Programs in this context are defined as a group of closely related activities or services. Departments organize their activities into programs and report quantitative results for each. They also provide a statement describing the main function or purpose of each program, the primary services provided, and goals and objectives. Additionally, departments are asked to provide outcome, quality, output, and/or efficiency performance measures in their program submissions. To highlight performance trends, departments are asked to report each program performance measure for a three-year period, the actual result for fiscal year 2007/08, the estimated result for fiscal year 2008/09, and the planned result for fiscal year 2009/10. As this type of presentation evolves, the goal will be to have quality, outcome, and customer service performance measures added to departmental budget submissions. 6-1 Pima County FY 2009/10 Adopted Budget Conduct Periodic Base Budget Reviews Board of Supervisors Policy No. D22.5, adopted on October 26, 1999, mandated that, beginning with fiscal year 2000/01, every department shall develop an annual budget using a zero base budget (ZBB) methodology at least once during each subsequent four-year period. Pursuant to the Board schedule, this fiscal year fifteen departments developed annual budgets using a zero base budget methodology. Other departments used the target base approach traditionally employed by the County. Each department undergoing the zero base review is asked to budget on the basis of its current level of service without regard to its target base. Increased funding for new programs, mandates, or services is presented in supplemental requests. Departments are asked to conduct a thorough assessment of service demands; review, and if necessary, redefine program goals and objectives; and develop performance measures linked to the goals and objectives. Each line item request has to be fully justified and costs allocated to the appropriate service and activity. The participating departments and Budget Division staff agree that the ZBB process is time consuming, but benefits derived from the process justify the time and personnel resources used. The ZBB process provides departments an opportunity to assess and justify department operations, identify services needed to meet goals and objectives, determine optimal levels of funding, accurately allocate revenue and expenditures to the appropriate programs, and prioritize services. All departments have completed the ZBB process at least twice, with some having completed the process three times. With each turn, departments are encouraged to build upon their previous experience and improve on their efforts to achieve the objectives of the process, particularly in the areas of cost justification, performance measures, and operational efficiency. Provide Justification for all Supplemental Requests During the budget process, any departmental funding request that exceeds the prior year’s level of funding (with authorized adjustments) must include an impact statement describing the ramifications should additional funding not be granted. This impact can be stated in terms of opportunities lost, mandates not met, services not provided, or outcomes not achieved. Departments are also instructed to be as explicit as possible, when describing the effect of unfunded proposals, especially regarding the impact on Pima County residents. Due to adverse economic conditions, for fiscal year 2009/10 no funding was approved for supplemental requests. (See Summary Schedules section - Summary of Adopted Supplemental Packages.) Diversify the County’s Revenue Sources Property Taxes The fiscal year 2009/10 Adopted Budget relies on a $0.0780 decrease in the property tax rate for General Government, a $0.1050 increase in the Debt Service tax rate, a $0.0300 decrease in the Flood Control District tax rate, and a $0.0750 decrease in the Library District tax rate. The total property tax rate for Pima County decreases from $4.6291to $4.5511 per $100 of assessed valuation. General Government Revenues other than Property Taxes Excluding revenues related to primary property taxes, projected fiscal year 2009/10 general government revenue from all other sources is $140.6 million, a decrease of $21.4 million from the fiscal year 2008/09 adopted budget. State Shared Sales Taxes are expected to decrease by $15.8 million. Other changes in revenue include a $3.1 million decrease in Vehicle License Tax, a $1.2 million decrease in Pooled Investment Interest, and a $514 thousand decrease in Business License and Permit revenue. Transient Lodging tax revenue decreases by $686 thousand. Contributions for Administrative Overhead from County enterprise funds increase by $3.0 million due to increased costs and expansion of services. Federal Payments in Lieu of Taxes (F-PILT) increased $710 thousand because the Federal Government 6-2 Pima County FY 2009/10 Adopted Budget has fully funded the PILT program as part of the Federal economic stimulus package. The adopted budget assumes that the $3.8 million in state funding for Proposition 204 hold-harmless (see Glossary) will not be forthcoming in fiscal year 2009/10. State Shared Income Taxes In the tax equity battle that occurred with the state legislature in the 1990's, tax equity for Pima County was defined as a three-legged stool, with redistribution of sales tax, highway user revenue funds (HURF), and state shared income tax each defining one leg of the stool. Sales tax equity was achieved first, followed by HURF equity in 1997. There has been no progress made in obtaining the third leg of the tax equity stool, which is state shared income tax. All incorporated jurisdictions in Arizona receive state shared income taxes. If unincorporated Pima County were a municipality, it would be the fourth largest city in the state. The County’s share of income tax would be equivalent to just over $47.8 million each year. If these revenues were received, they could be used to further reduce the primary property tax by $0.5532 per $100 of assessed value. Local Sales Tax Several times over the course of the fiscal year 2007/08 budget planning process, the Board of Supervisors discussed and voted on whether to adopt a half-cent general excise tax (sales tax). As permitted by Arizona Revised Statutes, a unanimous vote of the Board would have enacted such a tax. However, a unanimous vote was not forthcoming, despite the County Administrator’s strong recommendation that a sales tax be approved in order to provide property tax relief, as well as to address the pressing needs of the County. Departmental Revenue Enhancements/Increases During each fiscal year’s budget planning and preparation, opportunities for non-tax revenue enhancements and increases are routinely explored. For a complete schedule of revenue adjustments, including new fees and other charges, as well as existing fee increases, refer to the Revenue Sources section – Summary of Revenue by Fund, Department, and Category Stabilize/Reduce the Property Tax Rates Table 1 underscores the Board of Supervisor’s commitment to stabilize, if not reduce, property tax rates. The total rate decreased by decreased by 5.1 percent in fiscal year 2007/08, decreased by 8.0 percent in fiscal year 2008/09, and will decrease by 1.7 percent in fiscal year 2009/10. Table 1 Comparison of Property Tax Rates* FY 2006/07 Tax Rates Pima County Primary (General Gov’t) Debt Service Library District Flood Control District Total $3.8420 0.7150 0.3675 0.3746 $5.2991 FY 2007/08 Tax Rates $3.6020 0.6850 0.3975 0.3446 $5.0291 * Does not include Fire District Assistance Tax, which is set by state formula. 6-3 FY 2008/09 Tax Rates $3.3913 0.6050 0.3393 0.2935 $4.6291 FY 2009/10 Tax Rates $3.3133 0.7100 0.2643 0.2635 $4.5511 Pima County FY 2009/10 Adopted Budget Maintain an Adequate Ending General Fund Balance Over the past nine years, the unreserved ending General Fund balance ranged from an actual low of $19.7 million for fiscal year 2000/01 to an actual high of $46.4 million for fiscal year 2005/06. The Board of Supervisors has adopted an unreserved ending General Fund Balance of $24.4 million for fiscal year 2009/10, which is 5.1 percent of budgeted operating revenues. This is within the Government Finance Officers Association (GFOA) recommendation that “no less than five to fifteen percent of regular general fund operating revenues be maintained as unreserved fund balance”. Over the past nine years, actual unreserved ending fund balance typically has been significantly higher than the amount that had been budgeted, as seen in Table 2 below. Close monitoring of expenditures, and strong intergovernmental revenues (e.g., state shared sales tax, vehicle license tax, etc.) have accounted for the favorable variances from budget. However, with the uncertainty in the current economic climate and declining state shared revenues, there is no guarantee that this trend will continue in fiscal year 2009/10. Table 2 General Fund Unreserved Ending Fund Balance * Budgeted Actual % of Revenue Fiscal Year 2000/01 $ 6,780,498 $19,653,279 6.6 Fiscal Year 2001/02 $11,500,000 $28,655,034 9.0 Fiscal Year 2002/03 $13,600,000 $30,999,355 9.4 Fiscal Year 2003/04 $13,400,000 $25,628,388 7.2 Fiscal Year 2004/05 $13,000,000 $33,171,433 8.9 Fiscal Year 2005/06 $15,800,000 $46,423,513 10.8 Fiscal Year 2006/07 $23,000,000 $48,671,901 10.9 Fiscal Year 2007/08 $24,500,000 $27,749,033 5.9 Fiscal Year 2008/09 $24,024,720 $24,982,199 Fiscal Year 2009/10 $24,447,921 * ------ 5.0 5.1 projected Note: In compliance with State statute, beginning in fiscal year 2007/08, what formerly had been budgeted as ending fund balance is now budgeted as reserved contingency expenditure. Maximize the Generation and Collection of Fines, Fees, and Reimbursements The Financial Management and Audit Division reviews and analyzes the County’s cash position, and conducts routine cash handling, performance, management, and contract audits pertaining to all County departments and Elected Officials’ Offices. Eliminate Long-Term Cash Deficits The long-term cash deficits of certain funds are those that have accumulated as a result of losses over multiple years that cannot be covered by accounts receivable for those funds. Since fiscal year 1999/2000 the County has made a concerted effort, through the transfer of General Fund dollars, to eliminate the long-term cash deficits of a number of funds including: Kino Community Hospital Enterprise Fund (with the hospital now managed by an outside contractor), the Stadium District Special Revenue Fund, and the Graphic Services Internal Service Fund. 6-4 Pima County FY 2009/10 Adopted Budget While the County has made concerted efforts, the Solid Waste Special Revenue Fund is projected to have a deficit of $1,823,000 at the end of fiscal year 2009/10, given the current level of operations. Furthermore, the County commissioned a financial and operational audit of Solid Waste Management and as a result of the financial and operation audit, fees were increased in fiscal year 2007/08, July 2008, and again in May, 2009; services are curtailed or eliminated at landfills, transfer stations and regional collection centers; illegal dumping continues to be tracked closely. In order to avoid accumulation of a long term deficit in this fund, the Adopted Budget for fiscal year 2009/10 includes $2,000,000 allocated to the Budget Stabilization Fund to cover operating losses. Furthermore, Solid Waste staff will continue developing options for the Board of Supervisors to consider and implement during the fiscal year that will reduce projected operating losses. Provide Board of Supervisors General Contingency Funding While the Board of Supervisors unreserved Contingency Fund has typically been funded at $1.0 million per year, in recognition of overall economic difficulties certain outside community agency funding provided by the Board’s Contingency Fund last year will continue to be funded using this source. This effectively reduces the Board’s Contingency Fund to a starting point of $771,774. Provide a Budget Stabilization Fund Prior to fiscal year 1999/2000, the only method of managing budget exceedences had been to reserve funding in the Board of Supervisors Contingency Fund for that purpose. In fiscal year 1999/2000 this process was further developed and institutionalized through the establishment of the Budget Stabilization Fund (in the General Fund). For fiscal year 2009/10, budgeted expenditure authority in the Budget Stabilization Fund amounts to $20,636,193. Discussions of all but one the seven items in the following table can be found in the Budget Issues section. The Community Recession item represents a 10 percent reduction in direct aid to outside community agencies, and is reserved to provide options for funding as specific needs may arise. Table 3 Budget Stabilization Fund Transportation – graffiti abatement $ 125,000 Critical Path Institute - contribution 375,000 Community Recession - contingency 396,397 Natural Resources, Parks and Recreation - community centers, parks closings 739,796 Solid Waste - operating loss 2,000,000 Development Services - planning function 2,000,000 15,000,000 University Physicians Healthcare - Kino Hospital Total Budget Stabilization Fund $20,636,193 6-5 Pima County FY 2009/10 Adopted Budget Provide Property Tax Reduction/Debt Retirement & Property Tax Rate Stabilization Funds The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various actions or activities in order to offset possible future tax increases. Revenue sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, the sale of surplus property, certain medical related refunds, and fee increases by General Fund departments, where General Fund support is reduced or the fees are not for a specified purpose. Since the fund’s inception the following deposits have been made: over $6.1 million in federal State Criminal Alien Assistance Program (SCAAP) revenue; over $1.3 million in federal Southwest Border Prosecution Initiative (SWBPI) revenue; over $3.6 million in medical refunds or reimbursements for the County's annual contribution to the Arizona Long Term Care System (ALTCS); over $370 thousand in Arizona Border Security Emergency revenue, over $360 thousand for the sale of land, and over $350 thousand in various other one time revenue sources. In adopting the Budget for fiscal years 2006/07 and 2007/08 the Board of Supervisors reduced the primary property tax rate by a total of 47 cents. This reduction represents an elimination of all growth in the primary levy that would have occurred as a result of increased valuations of existing property. The total reduction in the levy was $31,426,717. During this period the Board of Supervisors simultaneously created a reserve in the Tax Rate Stabilization Fund to insure against future declines in other General Fund revenues. A total of $8,600,000 was appropriated to this special revenue fund for use as needed to mitigate the effect of economic downturns on the primary property tax rate. Declines for fiscal year 2008/09 in state shared sales and vehicle license taxes as well as other General Fund revenues of over $10 million necessitated the transfer of the entire accumulated balance in the Tax Rate Stabilization Fund to, and for use by, the General Fund. Obtain Pre-approval of Grants with Fund Impact Pima County receives significant grant funding from federal, state, and local agencies. Often, the Board of Supervisors had not been apprised of grant applications and resulting fiscal impacts to the County, until after grants were awarded and funding was pending or, in some cases, already received. Further, information and analysis accompanying requests for grant acceptance were inconsistent and in some cases insufficient to allow the Board to plan for the short and long term fiscal needs of the County. With the adoption of the fiscal year 1999/2000 budget, the Board directed that a policy be established to address these issues and to detail their expectations concerning acceptance terms and conditions under which grant funding is received. Board of Supervisors Policy No. D22.6 was adopted on October 26, 1999, and is contained in the Supplemental Information section - County Budget Policies. Maintain Adequate Funding for Self-Insurance Trust Fund Pima County’s Self-Insurance Trust Fund is a statutory trust covering the cost of tort liability, workers’ compensation, self-insured dental, unemployment, and related administrative and loss control costs. An annual actuarial analysis estimates outstanding liabilities and future year funding requirements. The Trust is overseen by seven Trustees, no more than one of which can be a County employee, and is audited annually. Funding at a 75 percent confidence level has been maintained for the past ten years (present value funding). Provide Adequate Employee Compensation Over the years, and as long as resources were available, Pima County has demonstrated its commitment to providing adequate compensation to its employees by approving market adjustments, anniversary pay increases, step plan funding, and matching of the employee share of retirement rate increases. The County Administrator has previously stated, “The County continues to be challenged to remain competitive in attracting and retaining experienced, high quality personnel throughout our workforce.” 6-6 Pima County FY 2009/10 Adopted Budget The following table summarizes the salary increases since fiscal year 1999/2000. Table 4 Salary Increase Summary Fiscal Year Salary Increase FY 1999/00 2.5% general adjustment effective Jan 2, 2000 2 .5% anniversary with successful performance evaluation FY 2000/01 2.5% anniversary with successful performance evaluation FY 2001/02 2.5 % general adjustment effective Sep 9, 2001 5.0% market adjustment on anniversary establish step plan for Sheriff FY 2002/03 $0.8135 per hour or one time $500 general adjustment effective Dec 19, 2002 1 step adjustment for Sheriff non-command staff effective date in class FY 2003/04 No general adjustment, anniversary increases, or step increases awarded FY 2004/05 2.5% general adjustment effective Aug 8, 2004 2.5% general adjustment effective Dec 26, 2004 1 step adjustment for Sheriff non-command staff effective date in class new step plan for Sheriff’s non-command staff, offering a market adjustment to bring officers in line with other local jurisdictions FY 2005/06 2.5% general adjustment effective Jul 10, 2005 1.7% general adjustment effective Jul 10, 2005 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff effective date in class FY 2006/07 2.8% general adjustment effective Jul 1, 2006 1.7% general adjustment effective Jul 1, 2006 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff, deputies, and sergeants effective date in class FY 2007/08 2.1% general adjustment effective Jul 8, 2007 2.5% market adjustment effective Jul 8, 2007 0.5% general adjustment effective Jul 8, 2007 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 10% and 5% step adjustment for Sheriff’s deputies, sergeants, and corrections non-command staff effective January 6, 2008 Resources available in fiscal year 2008/09 and fiscal year 2009/10 were insufficient to fund an employee compensation package, though existing employee benefits are maintained at an increased cost of $4.8 million over these two fiscal years. 6-7 Pima County FY 2009/10 Adopted Budget Continue to Implement the County Ordinances that Authorize Bond Projects Capital Improvement Plan and Capital Projects Budget Bonding is not a new or unique method of financing public infrastructure and expansion in Pima County, as there have been nine voter-approved bond elections since 1974 yielding over $2 billion in voterapproved bonds. In May and November of 1997, voters authorized approximately $257 million of general obligation bonds, $105 million of sewer revenue bonds, and $350 million of transportation bonds, for a total 1997 authorization of $712 million. In May 2004, voters authorized approximately $582 million of general obligation bonds and $150 million of sewer revenue bonds, for a total 2004 authorization of $732 million. In May 2006, voters approved general obligation bonds of $18 million for Psychiatric Urgent Care Facilities and $36 million for Psychiatric Inpatient Hospital Facilities. Combining the 1997, 2004 and 2006 authorization provides total bond proceeds of $1.5 billion. Pima County currently has $1.8 billion in active bond projects fully or partially funded by bonds and $764 million in active non-bond projects resulting in a total capital improvement program of $2.6 billion. The proposed Capital Improvement Program (CIP) for fiscal year 2009/10 – 2013/14 identifies, among other items: active projects, funding sources, debt profiles, unfunded needs, and a schedule of bond sales. The CIP currently has over 300 capital improvement projects and a total of $288.5 million budgeted for fiscal year 2009/10. Of this fiscal year amount, Wastewater Reclamation funds $87.1 million, Communications funds $1,000,000, and Fleet Services funds $250,000 with $200.1 million approved in the fiscal year 2009/10 Capital Projects Adopted Budget. In addition to the total adopted budget, $3.8 million is expected in matching funds with the primary source from the Corps of Engineers for Flood Control projects. (For project-by-project details, see the CIP section – Summary of Active Capital Improvement Projects.) The following table shows that, of the $1.5 billion bond authorization, $1,061.6 million in bonds have been sold with $436.6 million remaining. Table 5 1997, 2004 and 2006 Bond Authorizations 1997 General Obligation Bonds 1997 Sewer Revenue Bonds 1997 Transportation Bonds 2004 General Obligation Bonds 2004 Sewer Revenue Bonds 2006 General Obligation Bonds Total Authorization (million) $ 257.0 105.0 350.0 582.2 150.0 54.0 $1,498.2 Sold (million) $ 237.4 105.0 227.2 349.7 140.0 2.3 $ 1,061.6 Remaining (million) $ 19.6 0.0 122.8 232.5 10.0 51.7 $ 436.6 Legal Debt Limits - County General Obligation Bonds General obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Legal debt margin at June 30, 2008, is as follows (in thousands): 6-8 Pima County FY 2009/10 Adopted Budget Net assessed valuation: $8,220,396 Debt Limit (15% of net assessed valuation): $1,233,059 Amount of debt applicable to debt limit: General obligation bonds outstanding Less net assets in debt service fund available for payment of general obligation bond principal $ 348,335 (10,241) Legal debt margin available (338,094) $ 894,965 - Flood Control District General Obligation Bonds Flood Control general obligation debt may not exceed five percent of the value of the Flood Control District's taxable property as of the latest assessment. Legal debt margin at June 30, 2008, is as follows (in thousands): Net assessed valuation: $7,412,190 Debt Limit (5% of net assessed valuation): $ 370,610 Amount of debt applicable to debt limit: Flood Control general obligation bonds outstanding Less net assets in debt service fund available for payment of flood control bond principal Legal debt margin available $725 (40) (685) $ 369,925 For fiscal year 2008/09, the debt percentage for general obligation bonds is estimated to be 4.24 percent. Flood Control general obligation bonds have been paid off. (For details see the Supplemental Information section – Long Term Debt Service Schedules.) - Street and Highway Revenue Bonds Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Each time Pima County has issued Street and Highway Revenue Bonds, the County has met the requirements of Arizona Revised Statute § 11-378. In fiscal year 2007/08, the County issued $25 million in Street and Highway Revenue Bonds and met the statutory requirement. The County is planning to issue $15 million of Street and Highway Revenue Bonds in fiscal year 2009/2010. For the fiscal year 2008/09, Street and Highway revenues are projected at $53,906,177, and $20,270,900 in Street and Highway Revenue Bonds debt service is scheduled, providing approximately 2.7 times coverage. 6-9 Pima County FY 2009/10 Adopted Budget - Sewer Revenue Bonds There is no statutory legal debt limit on Sewer Revenue Bonds. Within the bond documents for Sewer Revenue Bonds, the County has provided a covenant to the bond holders which limits the issuance of additional Sewer Revenue Bonds unless the covenant set forth in Board of Supervisors’ Resolution No. 1991-138, as amended, has been met. That covenant requires that the net revenues of the sewer system for the year preceding an issuance of bonds be at least 120 percent of the maximum annual debt service for all bonds. Matching of Bond Proceeds Over the years, the County has been very successful in matching bond proceeds with other funding sources. For example, the $712 million 1997 bond authorization is expected to be leveraged with at least $381.5 million in other funding sources, such as federal and state aid, Regional Transportation Authority funds, private contributions from home owners associations and developers, Flood Control District tax revenues, HURF revenues, roadway impact fees, lease purchase payments, and sewer connection fees. Furthermore, the $786.2 million 2004-2006 bond authorizations is expected to leverage with at least $115.1 million in other funding sources such as those mentioned immediately above. Operating and Maintenance Costs The sale of bonds not only obligates the County for the repayment of principal and interest, but also obligates it for the payment of future costs related to the continued operating and maintenance of capital improvements. To plan for these future costs, Pima County routinely studies projected expenditures associated with completed CIP projects. This planning enables the County to better judge the amount of other revenues needed to maintain facilities and identify appropriate alternative sources of funding in advance of actual needs. Additional information about operations and maintenance expenditures associated with capital improvement projects can be found in the CIP section. Bond Sales Scheduling The schedule of bond sales is premised upon pledges by the Board of Supervisors to maintain secondary property taxes for general obligation debt at or below $0.7150 per $100 of assessed valuation. For fiscal year 2009/10, the secondary tax rate is $0.7100, an increase of 10.5 cents from fiscal year 2008/09 rate of $0.6050 per $100 of assessed valuation In regards to sewer revenue bonds, user and connection fees are examined annually to ensure that they recover all direct and indirect costs of service, including bond debt, and are approved by the Board of Supervisors. Rate adjustments for user and connection fees are based on five-year financial plans. The table on the following page presents the increases in sewer user and connection fees since fiscal year 1997/98. 6-10 Pima County FY 2009/10 Adopted Budget Table 6 Increases in Sewer User and Connection Fees Fiscal Year User Fees Connection Fees 1997/98 4.3% 12.0% 1998/99 0.0% 0.0% 1999/00 5.3% 11.0% 2000/01 5.0% 11.0% 2001/02 3.8% 12.0% 2002/03 (effective 7/1/2002) 5.0% 0.0% 2002/03 (effective 4/1/2003) 0.0% 12.0% 2002/03 (effective 6/1/2003) 0.0% 12.0% 2003/04 0.0% 12.0% 2004/05 4.0% 6.0% 2005/06 8.0% 10.0% 2006/07 (effective 8/11/2006) 6.0% 6.0% 2006/07 (effective 1/1/2007) 6.0% 6.0% 2007/08 (effective 7/1/2007) 6.0% 6.0% 2007/08 (effective 1/1/2008) 9.0% 6.0% 2008/09 (effective 7/1/2008) 9.5% 9.5% 2008-09 (effective 3/20/2009) 12.75% 0.0% 2009-10 (effective 7/1/2009) 12.75% 0.0% 2009-10 (effective 1/1/2010) 12.75% 0.0% 6-11 Pima County FY 2009/2010 Adopted Budget NON FINANCIAL AND STRATEGIC PLANNING Provide Services Mandated by Legislation and by Community Consensus County government in Arizona is structured to provide services to county residents as stipulated by law and as deemed desirable by the elected representatives of county residents. To these ends, Pima County has organized its service delivery units into five basic functional areas corresponding to the primary services required. These areas are County Administration, Community & Economic Development, Justice & Law Enforcement, Medical Services, and Public Works. In each functional area, a function statement guides operational planning at a strategic level, while more specific departmental goals and objectives form the basis for budget development. Implement Strategic Planning Methodology and Performance Budgeting Pima County departed from its traditional line item budget presentation utilizing a target base and has now implemented a program-oriented presentation of its budget developed from a zero base as provided under Board of Supervisors Policy No. D22.5. This policy requires that each department prepare its budget from a zero base with a thorough review of operations once every four years. This approach incorporates the establishment of departmental function statements, goals, objectives, and their related performance measures. An increasing emphasis has been placed on the performance aspect of this process, with the intent of improving efficiency and effectiveness of the County’s service delivery by all departments. The following departmental function statements serve as a starting point for defining strategic plans in each functional area. County Administration consists of providing services mandated by law such as elections, property valuation and tax assessment, official document recording, conducting Board of Supervisors’ meetings, financial reporting, and internal business matters including human resources, purchasing, and risk management. ASSESSOR Locate, identify, and value all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Department goals address: • Timely and accurate performance of mandated duties • Innovations in procedure, such as process automation • Interdepartmental support for property valuation issues BOARD OF SUPERVISORS Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services for County residents. Respond to constituents’ problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Department goals address: • Growth management • Fiscal responsibility • Quality of life in Pima County 6-12 Pima County FY 2009/2010 Adopted Budget CLERK OF THE BOARD Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors. Administer the Pima County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Department goals address: • Timely and accurate performance of mandated duties • Innovations in procedure, such as process automation COUNTY ADMINISTRATOR Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Oversee such programs as the Sonoran Desert Conservation Plan, Facilities Renewal Fund, and Sustainability. Department goals address: • Implementation of Board of Supervisors policies and plans • Revenue enhancement opportunities ELECTIONS Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and other special districts within Pima County) that contract with the County. Serve as the filing office for candidate nomination filings. Serve as the filing office for campaign finance reports. Administer reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans With Disabilities Act, and Voting Rights Act. Department goals address: • Proper and efficient conduct of elections • Timely reporting of results FINANCE & RISK MANAGEMENT Provide centralized financial and risk management services for the County. Financial and risk management operations include administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable, payroll processing, records maintenance, mail services, worker's compensation, loss control and prevention, internal audit, cash management, collection of delinquent accounts, and formation and collection function of improvement districts. Department goals include: • Compliance with laws, rules, and regulations • Adequate funding for loss coverage • Loss reduction FORENSIC SCIENCE CENTER Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Department goals address: • Improvement in the quality of death investigation standards HUMAN RESOURCES Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, 6-13 Pima County FY 2009/2010 Adopted Budget benefits administration, management training, records management, and federal, state, and local labor reporting. Department goals address: • Assurance of market competitiveness • Compliance with mandated personnel policy • Interdepartmental support for human resources issues INFORMATION TECHNOLOGY Manage and administer the County’s mainframe computer, network servers, wide area network, telecommunications, wireless radio communications, computer hardware/software acquisition, and software licensing. Manage franchise licensing and contract coordination for cable, fiber, and competitive local exchange carriers. Train County employees in the use of computer hardware and software. Provide a central help desk function for computer hardware and software problem resolution. Coordinate all Pima County IT activities with various agencies and the general public. Departmental goals address: • Process improvements and consolidation of County IT systems • Improved quality of voice/data infrastructure NON DEPARTMENTAL This is a budgeted funds management mechanism, rather than an operating department. Other departments carry out its functions; therefore, it does not formulate goals or objectives. PROCUREMENT Procure materials and services for County departments, except as specified by delegation pursuant to the procurement code or the small purchase procedure. Administer the Pima County Minority and Women Owned Business Enterprise Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Living Wage Ordinance 2002-1 by assisting, reviewing, and monitoring County contracts. Manage the contracts review approval process. Assist and educate vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Department goals address: • Efficiency of purchasing process • Compliance with Procurement policy and procedure • Vendor assistance with County transactions RECORDER Record and maintain all documents presented for public information. Maintain voter registration rolls in an efficient and cost effective manner. Conduct early voting activity as prescribed by Title 16 of the Arizona Revised Statutes. Department goals address: • Access to the voting process for all citizens • Accuracy and timeliness of document recording • Efficiency in performing mandated functions TREASURER Serve as the custodian of public monies and as ex-officio tax collector. Account for the collection, custody, and disbursement of public revenue, and report the same to the Board of Supervisors. Collect and distribute taxes for all taxing jurisdictions in Pima County. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Department goals address the following: • Investment revenue optimization • Innovations in procedure, particularly in process automation • Efficiency in performing mandated functions 6-14 Pima County FY 2009/2010 Adopted Budget Community & Economic Development encompasses programs and initiatives which enable County residents to benefit from economic, cultural, and educational opportunities made possible, at least in part, by public funding. Because these services involve more latitude, and are generally covered by enabling rather than mandating legislation, they depend more on special revenue funding than on General Fund support, compared to many of the administrative services. COMMUNITY & ECONOMIC DEVELOPMENT ADMINISTRATION Enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department oversees the Community Development & Neighborhood Conservation, Community ServicesEmployment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Department goals address: • Improve department efficiency • Increase level of ECAP funding • Obtain additional federal stimulus funding COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION Enhance the economic welfare of inhabitants of Pima County by promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, and promoting infrastructure, economic, and social service development in low and moderate income communities. Department goals address: • Augmentation and leveraging of funding • Increase in number of residents served in the areas of housing assistance, human services, and youth programs • Improvement in collaboration with private and nonprofit sectors in delivery of services COMMUNITY SERVICES, EMPLOYMENT & TRAINING Provide services that assist local employers, improve the education and skill level of workers and youth, increase the average household income, and improve the economic, physical, and social well being of the entire community, with particular focus on lower income neighborhoods and communities. Department goals address: • Promotion of youth education • Coordination of shared resources • Improvement of standard of living through employability skills, education, and economic assistance to low income residents COUNTY FREE LIBRARY Provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Department goals address: • Promotion of community literacy and education • Quality of information service • Improvement of library collection and its accessibility ECONOMIC DEVELOPMENT & TOURISM Facilitate business and economic growth with various community partners located in Pima County and the state of Arizona. Create leisure opportunities through Pima County leased assets. Department goals address: • Coordination of public funding • Awareness of Pima County as a travel destination • Utilization of County Facilities (e.g., County Fairgrounds, Tucson Electric Park) 6-15 Pima County FY 2009/2010 Adopted Budget KINO SPORTS COMPLEX Improve the quality of life for residents of Pima County by providing a variety of cultural, recreational and educational services through various facilities operated by Pima County. Department goals address improvements in: • Recreation programs at Kino Veteran’s Memorial Community Center • Operation of Kino Teen Clinic • Pima Vocational High School and Las Artes education center SCHOOL SUPERINTENDENT Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts, including the issuance of payrolls. Prepare school district financial information for the Board of Supervisors for setting the property tax rates. Maintain mandated programs involving the parents of children that are either in private schools or being taught at home. Operate Pima Accommodation District, educational services, and school bus service for students in unorganized territory in Pima County. Plan and operate multi-district educational programs. Department goals address: • Compliance with state mandates and educational standards • Pursuit of educational grants • Collaboration with other agencies in addressing educational issues STADIUM DISTRICT Manage and operate Tucson Electric Park during the major league spring training season and for community events held in the stadium. Provide landscape services for and management of the Kino Ecosystem Restoration Project. Department goals address: • Expansion of field usage and availability • Expansion of gem & mineral shows and other non-sports events • Maintain landscapes to a consistently high standard Justice & Law Enforcement, encompassing the courts, sheriff patrol and detention operations, prosecution, as well as public defense responsibilities, works to ensure public safety and provide needed legal services as mandated under constitutional and statutory provisions of County, state, and federal governments. CLERK OF THE SUPERIOR COURT Maintain and hold accessible, for the public and the court, all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center, as well as funding services provided for program patients at the Arizona State Hospital. Department goals address: • Development of automated processing • Means to improve operating efficiency • Improvement in customer service delivery CONSTABLES Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Department goals address: • Compliance with state mandates • Improvement in quality and efficiency of service delivery 6-16 Pima County FY 2009/2010 Adopted Budget COUNTY ATTORNEY Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents in collecting bad check restitution via the Bad Check Program. Operate the 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Department goals address: • Protection of Pima County residents’ safety and legal rights • Emphasis on prosecution of violent, dangerous, repetitive offenders • Community outreach • Effective representation of Pima County in civil matters • Improvement in efficiency, particularly in automated systems INDIGENT DEFENSE Provide quality legal representation in an efficient, cost effective manner to indigent individuals entitled to appointed counsel. Department goals address: • Quality of representation for indigent clients • Retention of legal staff • Efficiency of service delivery JUSTICE COURT AJO Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society by offering selected offenders the opportunity to become law-abiding and productive citizens through the Adult Probation program. Department goals address: • Compliance with mandated functions • Collection of fee revenue • Improvements in operating efficiency • Quality of customer service JUSTICE COURT GREEN VALLEY Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Departmental goals address: • Compliance with mandated functions • Collection of fee revenue • Improvements in operating efficiency • Quality of customer service 6-17 Pima County FY 2009/2010 Adopted Budget JUSTICE COURTS TUCSON Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management, as guided and enforced by the minimum accounting standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Department goals address: • Compliance with mandated functions • Collection of fee revenue • Improvements in operating efficiency • Quality of customer service JUVENILE COURT Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Department goals address: • Effectiveness of detainee rehabilitation • Improvement in case processing efficiency • Effectiveness of probation programs OFFICE OF COURT APPOINTED COUNCIL Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in Superior, Juvenile, and Justice Courts. Improve compliance and enforcement of traffic speed laws through the Photo Traffic Enforcement Program. Provide administrative support by reviewing contract compliance and reviewing and processing claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Department goals address: • Quality and cost efficiency of services • Adherence to rules and professional standards • Increased safety and compliance with speed limits PUBLIC FIDUCIARY Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Department goals address: • Quality of service delivery • Efficiency of service delivery • Minimization of procedural error • Respectful, cost effective indigent burial 6-18 Pima County FY 2009/2010 Adopted Budget SHERIFF Provide law enforcement and public safety services in unincorporated Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Department goals address: • Quality and completeness of mandated responsibilities • Performance of special law enforcement functions • Provisions for the health and welfare of inmates • Public outreach SUPERIOR COURT Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Department goals address: • Performance that ensures public confidence in the judicial system • Efficiency in operating procedures including automated systems • Interpreter services and jury administration • Improvement in adult probation outcomes • Compliance with mandated responsibilities Medical Services departments provide health services and health care to Pima County residents and administer funding to and from state and other sources. INSTITUTIONAL HEALTH Oversee the health care services provided to the populations at the County’s Adult and Juvenile Detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County’s compliance with statutory obligations regarding health care and mental health care by funding the County’s mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County Administration regarding the County's health care components, including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University Physicians Healthcare Hospital (UPHH), formerly known as Kino Community Hospital. Department goals address: • Compliance with Arizona Health Care Cost Containment System (AHCCCS) requirements • Monitoring and audit of correctional health care vendor performance • Improvement in effectiveness of health care delivery • Appropriate County funding of UPHH operations and monitoring of services • Minimize referrals of Restoration to Competency patients to Arizona State Hospital PIMA HEALTH SYSTEM & SERVICES Operate an acute/ambulatory health plan for AHCCCS, and administer a long term care program for the Arizona Long Term Care System (ALTCS). Department goals address: 6-19 Pima County FY 2009/2010 Adopted Budget • • • • Compliance with AHCCCS/ALTCS mandated requirements Coordination and efficiency of the health system Improve quality of services provided Efficiency in administration of system operations PUBLIC HEALTH Monitor, protect and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure commercial food establishments maintain environments which comply with food service standards, thereby protecting the community from food borne illness. Provide animal control and emergency management services. Department goals address: • Efficiency in support services to all health services • Expansion in number of county residents served • Compliance with mandated responsibilities • Improvement in quality of health care services offered Public Works provides for the infrastructure of the County, which encompasses floodwater management, roads, recreational facilities, county buildings, sewer and landfill operations, as well as environmental issues. CAPITAL PROJECTS The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding enterprise and internal service fund projects), as detailed in the proposed fiscal year 2009/2010 – 2013/2014 Five Year Capital Improvement Plan. Department goals address: • Responsibility in fiscal management and reporting • Implementation of the Capital Improvement Plan DEVELOPMENT SERVICES Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Department goals address: • Quality of customer service • Compliance with mandated responsibilities, codes, and regulations • Effectiveness of enforcement operations • Facilitation of approved development by effective delivery of review and permitting services ENVIRONMENTAL QUALITY Preserve and protect the environment of Pima County for the long-term benefit of residents’ health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Department goals address: • Efficiency in the delivery of administrative services • Compliance with air quality standards and water quality standards • Compliance with solid and hazardous waste standards • Public education and outreach 6-20 Pima County FY 2009/2010 Adopted Budget FACILITIES MANAGEMENT Provide for well planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Operate and manage Pima County’s eight self-supporting, revenue generating parking garage/lot facilities, in order to offer safe, secure parking for employees and the public. Department goals address: • Efficiency of operational administration • Minimization of cost overruns • Quality of customer service • Compliance with code and regulations FLEET SERVICES Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Department goals address: • Improvement in cost effectiveness of fleet resources including fuel and vehicle usage • Improvement in efficiency of administration GRAPHIC SERVICES Provide graphic design, printing, and production services to all Pima County departments, County Administration, and the Board of Supervisors. Other governmental agencies, consultants, and the public often utilize many of these products. Department goals address: • Customer satisfaction • Expansion of services • Upgrade performance with Process Mapping NATURAL RESOURCES, PARKS & RECREATION Manage Pima County natural resources, urban parks, and recreation programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Department goals address: • Effectiveness of administration including fiscal management, training, and reporting • Improvement in public utilization • Enhancement in quality of facility operation and maintenance PUBLIC WORKS ADMINISTRATION Provide administrative services and cultural resources services and direct the real property function for the departments within the Public Works functional area. Department goals address: • Quality and effectiveness of all Public Works operating departments • Effectiveness in administration of real property and fiscal resources REGIONAL FLOOD CONTROL DISTRICT Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County’s Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Department goals address: • Responsibility for public safety and compliance with federal flood insurance guidelines • Provisions for flood warnings and flood damage mitigation • Provision of flood control infrastructure projects • Support for the Sonoran Desert Conservation Plan 6-21 Pima County FY 2009/2010 Adopted Budget SOLID WASTE MANAGEMENT Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Department goals address: • Provision of adequate solid waste disposal facilities • Efficient operation and closure of existing facilities • Control of wildcat dumping • Effective administration, tracking, and reporting of operations TRANSPORTATION Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County’s street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Department goals address: • Fiscal responsibility • Workforce development • Enhancement of the safety and utility of the county’s road system • Improvement of information systems REGIONAL WASTEWATER RECLAMATION Protect the public health and environment in Pima County through the safe delivery, treatment, and reuse of wastewater. Department goals address: • Effectiveness and efficiency in the operation of the sewerage system • Compliance with applicable sewage regulations • Improvement in long range capital planning 6-22 Pima County FY 2009/2010 Adopted Budget STATE REPORTS This section includes copies of Pima County’s official State Budget Reports for fiscal year 2009/2010 in the format required by the State of Arizona’s Office of the Auditor General and as prescribed by Arizona Revised Statute § 42-17102: Schedule A - Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule B - Summary of Tax Levy and Tax Rate Information Schedule C - Summary by Fund Type of Revenues Schedule D - Summary of Other Financing Sources and Interfund Transfers Schedule E - Summary by Department of Expenditures/Expenses Within Each Fund Type Schedule F - Summary by Functional Area and Department of Expenditures/Expenses 7-1 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY SUMMARY SCHEDULE OF ESTIMATED REVENUES AND EXPENDITURES/EXPENSES FISCAL YEAR 2009/2010 FUND ADOPTED BUDGETED ACTUAL EXPENDITURES/ EXPENDITURES/ EXPENSES EXPENSES 2008/2009 2008/2009* GENERAL FUND UNRESERVED FUND BAL / NET ASSETS 7/1/2009 (est)* DIRECT PROPERTY TAX REVENUE 2009/2010 ESTIMATED REVENUE OTHER THAN PROPERTY TAX 2009/2010 501,413,093 472,392,395 24,982,199 36,107,582 15,179,172 4,165,993 27,288,093 12,544,587 8,259,875 3,412,924 48,330,237 78,598,670 34,842,864 15,179,172 3,831,806 26,354,506 12,230,972 7,425,000 3,327,601 41,658,250 72,136,817 16,891,880 403,443 841,708 1,496,951 4,799,553 868,233 4,955,134 11,617,537 29,136,219 26,001,108 TOTAL SPECIAL REV 233,887,133 216,986,988 71,010,658 49,293,946 184,457,239 CAPITAL PROJECTS DEBT SERVICE 166,449,329 100,521,623 182,010,676 121,640,512 107,421,988 14,860,795 68,930,137 TOTAL OTHER FUNDS 266,970,952 303,651,188 122,282,783 68,930,137 ENTERPRISE FUNDS DEVELOPMENT SVCS MEDICAL SERVICES PARKING GARAGES WASTEWATER RECLAM 12,518,120 228,362,277 2,084,344 132,293,349 10,850,723 253,368,913 2,034,967 126,059,439 1,269,515 7,320,774 1,527,316 50,228,813 SPEC REV FUNDS COUNTY FREE LIBRARY EMPLOY & TRAINING ENV QUALITY PUBLIC HEALTH REG FLOOD CONTROL SOLID WASTE MGMT STADIUM DISTRICT TRANSPORTATION OTHER SPECIAL REV 301,095,303 ** 23,292,838 PROCEEDS FROM OTHER FINANCING SOURCES 2009/2010 INTERFUND TRANSFERS 2009/2010 IN OUT 182,494,612 4,962,310 1,631,500 24,216,802 3,082,648 17,726,743 305,750 5,128,250 2,265,800 56,168,803 73,930,943 567,794 289,100 396,605 9,353,853 TOTAL FINANCIAL RESOURCES AVAILABLE 2009/2010 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2009/2010*** 18,768,779 494,765,645 494,765,645 10,030,266 37,483,152 24,494,009 3,771,913 26,710,876 12,227,360 7,178,250 5,055,529 40,618,931 82,287,347 3,581,089 3,363,140 2,877,432 4,512,935 19,859,310 2,965,777 45,092,282 24,909,345 4,320,961 28,577,547 18,367,875 5,996,483 6,289,088 51,290,170 102,978,817 0 20,429,013 37,368,288 287,822,568 239,827,367 63,216,238 1,007,500 125,000,000 11,880,665 41,114,825 567,794 306,951,097 125,913,257 200,124,512 110,138,905 64,223,738 125,000,000 52,995,490 567,794 432,864,354 310,263,417 21,525,780 7,492,115 206,684,852 3,400,032 261,637,361 8,529,610 198,329,233 1,955,774 134,200,827 6,222,600 199,364,078 1,872,716 147,931,945 85,002,383 . TOTAL ENT FUNDS 375,258,090 392,314,042 60,346,418 0 355,391,339 85,002,383 0 21,525,780 479,214,360 343,015,444 TOTAL ALL FUNDS 1,377,529,268 1,385,344,613 278,622,058 419,319,386 786,566,928 210,002,383 78,386,813 78,230,641 1,694,666,927 1,387,871,873 * Unreserved beginning fund balances/net assets are estimates based on actual revenues and expenses as of February 28, 2009 plus projected revenues and expenses for the remainder of the fiscal year. ** Includes a budgeted $40,000 in the Sheriff Department for penalties on delinquent property tax collections. *** FY 2009/10 amounts do not include the impact of the following Capital Improvement Programs: Wastewater Reclamation ($87,095,084), Communications ($1,000,000) and Fleet Services ($250,000). EXPENDITURE LIMITATION 1. 2. 3. 4. 5. 6. Budgeted Expenditures/Expenses Add/(Subtract): Estimated Net Reconciling Items Budgeted Expenditures/Expenses Adjusted for Reconciling Items Less: Estimated Exclusions Amount Subject to Expenditure Limitation EEC Expenditure Limitation 2008/2009 2009/2010 1,377,529,268 (146,853,332) 1,230,675,936 740,789,135 489,886,801 489,886,802 1,387,871,873 (155,028,689) 1,232,843,184 726,447,817 506,395,367 506,395,368 SCHEDULE A 7-2 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION Fiscal Year 2009/2010 1. 2. 3. Maximum allowable primary property tax levy per A.R.S. §42-17051 (A). Amount received from primary property taxation in fiscal year 2008/09 in excess of the sum of that year's maximum allowable primary property tax levy A.R.S. §42-17102 (A) (18). A. Primary Property Taxes $300,422,046 $313,205,971 $0 B. Secondary Property Taxes $279,136,768 $0 $0 $58,048,912 $70,012,964 Flood Control District $25,489,218 $23,412,476 Library District $32,555,365 $26,062,573 Total Secondary Property Taxes C. $297,723,590 Debt Service Fire Assistance District Total Property Tax Levy Amounts $3,943,488 $4,003,558 $120,036,983 $123,491,571 $399,173,751 $421,215,161 Property taxes collected * A. Primary property taxes (1) 2008/09 year's levy $268,750,000 (2) Prior years' levy $6,738,809 (3) Total primary property taxes B. C. 5. 2009/2010 FISCAL YEAR Property tax levy amount General Fund-Override election 4. 2008/2009 FISCAL YEAR $275,488,809 Secondary property taxes (1) 2008/09 year's levy $115,785,023 (2) Prior years' levy (3) Total secondary property taxes $2,810,886 $118,595,909 Total Property Taxes Collected $394,084,718 Property Tax Rates A. B. County Tax Rate (1) Primary property tax rate $3.3913 $3.3133 (2) Secondary property tax rates General Fund-Override election Debt Service Flood Control District Library District Fire District Assistance $0.0000 $0.6050 $0.2935 $0.3393 $0.0411 $0.0000 $0.7100 $0.2635 $0.2643 $0.0406 (3) Total County Tax Rate $4.6702 $4.5917 Special Assessment district tax rates Secondary property tax rates See Second Page See Second Page * Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax for the remainder of the fiscal year. SCHEDULE B 7-3 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION (Continued) Fiscal Year 2009/2010 Special Assessment district tax rates Secondary property tax rates (Continued) Street Lighting Improvement Districts Cardinal Est. Carriage Hills Est. No. 1 Carriage Hills Est. No. 3 Desert Steppes Hermosa Hills Estates Lakeside #1 Littletown Longview Est. #1 Longview Est. #2 Manana Grande B Manana Grande C Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Ranch Rolling Hills Salida Del Sol Other Improvement District Hayhook Ranch Improvement District SCHEDULE B 7-4 2008/2009 FISCAL YEAR 2009/2010 FISCAL YEAR 0.8530 0.2548 0.2837 0.2284 0.1325 0.2445 0.8477 0.2660 0.2603 0.2722 0.3437 0.1618 0.6179 1.3186 1.4414 1.5407 0.3675 0.5013 0.0715 0.2098 1.1687 0.6529 0.1712 0.1684 0.1526 0.0814 0.1694 0.7833 0.1809 0.1744 0.1825 0.2295 0.1092 0.3975 1.0478 1.0839 1.1583 0.2623 0.3349 0.0508 0.1389 0.8855 3.5105 3.7140 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2009/2010 SOURCE OF REVENUES GENERAL FUND PROPERTY TAX Real Property Taxes Personal Property Taxes Penalties/Delinq Taxes Interest/Delinq Taxes TOTAL PROPERTY TAX ADOPTED REVENUES 2008/2009 ESTIMATED REVENUES 2008/2009* ADOPTED REVENUES 2009/2010 265,254,407 11,148,887 614,585 5,359,466 282,377,345 263,442,809 12,046,000 565,000 5,359,466 281,413,275 283,662,672 10,686,817 622,342 6,123,472 301,095,303 2,955,925 2,955,925 2,955,925 2,955,925 2,442,172 2,442,172 2,987,107 4,798,163 104,800,000 27,775,000 32,000 699,729 7,349,649 148,441,648 5,290,565 2,836,554 93,000,000 25,750,000 53,000 877,047 6,258,889 134,066,055 3,702,640 5,363,503 88,950,000 24,700,000 32,000 248,265 5,654,280 128,650,688 293,200 1,155,000 3,967,957 2,087,659 7,318,000 2,342,500 850,148 669,550 14,411,994 33,096,008 185,232 1,250,000 4,520,266 1,900,806 7,687,000 1,519,500 968,542 755,109 14,411,994 33,198,449 188,500 1,190,500 4,515,341 2,218,560 7,994,350 2,260,000 957,148 870,300 17,416,567 37,611,266 FINES AND FORFEITS Justice Courts - Fines & Forfeits Superior Court - Fines & Forfeits Other Fines and Forfeits TOTAL FINES & FORFEITS 3,867,007 226,000 1,144,625 5,237,632 3,525,568 226,000 1,144,625 4,896,193 7,397,613 222,000 1,210,000 8,829,613 INTEREST Interest TOTAL INTEREST 1,863,981 1,863,981 640,048 640,048 615,565 615,565 4,644,090 2,717,594 7,361,684 481,334,223 4,767,129 3,207,377 7,974,506 465,144,451 2,824,266 1,521,042 4,345,308 483,589,915 LICENSES & PERMITS Business Licenses & Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL Federal Grants & Aid State Grants & Aid Sales & Use Tax Shared Vehicle License Tax Alcoholic Beverages City Participation Transient Lodging Tax TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES Interdepartmental Charges Health Fees Court Fees General Government Correctional Housing Recorder Fees Sheriff Dept Fees Culture & Recreation Fees Contributions/Pub Enterprises TOTAL CHARGES FOR SERVICES MISCELLANEOUS Rents and Royalties Other Misc. Revenues TOTAL MISC. REVENUES TOTAL GENERAL FUND REVENUE SCHEDULE C 7-5 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2009/2010 ADOPTED REVENUES 2008/2009 ESTIMATED REVENUES 2008/2009* ADOPTED REVENUES 2009/2010 31,926,830 2,100,000 600,000 503,000 355,000 35,484,830 32,216,079 2,020,961 600,000 267,386 255,023 35,359,449 26,001,108 370,000 600,000 271,500 390,000 27,632,608 14,587,872 302,200 14,890,072 14,587,872 304,741 14,892,613 24,053,124 163,678 24,216,802 2,142,200 1,330,926 1,770,900 1,276,398 35,000 36,150 3,544,276 1,681,200 1,362,732 39,355 13,000 21,613 3,117,900 448,619 448,619 448,619 448,619 401,105 401,105 PUBLIC HEALTH Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Miscellaneous TOTAL PUBLIC HEALTH 2,452,230 11,643,405 2,645,450 206,800 348,389 17,296,274 2,150,000 11,393,398 2,903,600 155,000 354,789 16,956,787 2,729,169 11,090,372 3,442,294 200,557 264,351 17,726,743 REGIONAL FLOOD CONTROL DISTRICT Property Taxes Intergovernmental Charges for Services Interest Miscellaneous TOTAL REG FLOOD CONTROL DIST 25,332,649 217,470 175,000 100,000 180,750 26,005,869 25,427,908 851,365 100,000 35,000 382,194 26,796,467 23,292,838 40,000 50,000 35,000 180,750 23,598,588 SOLID WASTE MANAGEMENT Intergovernmental Charges for Services Interest Miscellaneous TOTAL SOLID WASTE MANAGEMENT 1,200,000 3,962,500 85,325 54,250 5,302,075 1,150,000 4,098,000 32,000 187,000 5,467,000 1,200,000 3,864,000 30,500 33,750 5,128,250 STADIUM DISTRICT Intergovernmental Interest Miscellaneous TOTAL STADIUM DISTRICT 2,034,000 15,000 1,276,003 3,325,003 1,574,000 27,468 5,857,391 7,458,859 1,404,000 12,000 849,800 2,265,800 SOURCE OF REVENUES SPECIAL REVENUE FUNDS COUNTY FREE LIBRARY Property Taxes Intergovernmental Fines and Forfeits Interest Miscellaneous TOTAL COUNTY FREE LIBRARY EMPLOYMENT AND TRAINING Intergovernmental Miscellaneous TOTAL EMP AND TRAINING ENVIRONMENTAL QUALITY Licenses and Permits Intergovernmental Fines and Forfeits Interest Miscellaneous TOTAL ENVIRONMENTAL QUALITY IMPROVEMENT DISTRICTS Special Assessment TOTAL IMPROVEMENT DISTRICTS SCHEDULE C 7-6 17,500 17,850 3,082,648 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2009/2010 ADOPTED REVENUES 2008/2009 ESTIMATED REVENUES 2008/2009* ADOPTED REVENUES 2009/2010 210,000 63,903,057 375,000 606,318 137,450 65,231,825 182,710 57,330,607 185,831 137,124 495,923 58,332,195 693,836 54,877,283 225,931 69,372 302,381 56,168,803 45,886,610 6,737,130 603,500 1,652,644 8,839,627 63,719,511 235,248,354 49,023,877 6,665,791 464,000 1,539,917 8,313,349 66,006,934 234,836,823 56,487,812 6,797,106 548,000 700,805 8,996,115 73,529,838 233,751,185 DEBT SERVICE Property Taxes Intergovernmental Interest TOTAL DEBT SERVICE 57,164,072 7,500 1,000,000 58,171,572 57,152,571 7,500 1,060,381 58,220,452 68,930,137 7,500 1,000,000 69,937,637 CAPITAL PROJECTS Intergovernmental Charges for Services Interest Miscellaneous TOTAL CAPITAL PROJECTS 25,848,887 9,424,903 1,117,697 94,122 36,485,609 22,401,190 9,224,903 1,631,479 379,119 33,636,691 51,473,938 10,991,612 750,688 0 63,216,238 7,176,537 3,757,000 500,000 129,000 11,562,537 2,920,650 2,369,879 23,018 123,500 5,437,047 3,220,100 2,859,000 7,500 136,000 6,222,600 MEDICAL SERVICES Intergovernmental Charges for Services Interest Miscellaneous TOTAL MEDICAL SERVICES 5,058,352 221,917,892 1,782,960 208,285 228,967,489 4,993,404 244,860,131 631,074 337,185 250,821,794 4,331,575 194,326,568 244,826 461,109 199,364,078 PARKING GARAGES Interest Miscellaneous TOTAL PARKING GARAGES 118,000 1,764,946 1,882,946 35,000 1,699,315 1,734,315 50,000 1,822,716 1,872,716 SOURCE OF REVENUES TRANSPORTATION Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous TOTAL TRANSPORTATION OTHER SPECIAL REVENUE FUNDS & GRANTS Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous TOTAL OTHER SP REV & GRANTS TOTAL SPECIAL REVENUE FUNDS ENTERPRISE FUNDS DEVELOPMENT SERVICES Licenses and Permits Charges for Services Interest Miscellaneous TOTAL DEVELOPMENT SERVICES SCHEDULE C 7-7 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2009/2010 SOURCE OF REVENUES WASTEWATER RECLAMATION Licenses and Permits Charges for Services Fines and Forfeits Interest Miscellaneous Capital Contributions TOTAL WASTEWATER RECLAMATION TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS ADOPTED REVENUES 2008/2009 ESTIMATED REVENUES 2008/2009* ADOPTED REVENUES 2009/2010 5,000 121,916,920 58,800 2,411,626 100,000 15,000,000 139,492,346 20,000 106,144,248 5,000 1,262,437 82,000 15,000,000 122,513,685 5,000 137,439,045 10,000 377,900 100,000 10,000,000 147,931,945 381,905,318 380,506,841 355,391,339 1,193,145,076 1,172,345,258 1,205,886,314 * These amounts include actual revenues as of February 28, 2009 plus projected revenues for the remainder of the fiscal year. SCHEDULE C 7-8 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2009/2010 PROCEEDS FROM OTHER FINANCING SOURCES 2009/10 FUND/DEPARTMENT INTERFUND TRANSFERS 2009/10 IN OUT General Fund Economic Development & Tourism Employee Benefit Liability Fund Employment & Training Environmental Quality - Air Quality Facilities Renewal Fund - 97 E Congress Facilities Renewal Fund - Elections/VR Bldg Facilities Renewal Fund - Rental O&M Improvement Districts Formation Fund Public Health - G.F. Support Regional Flood Control - PAG Stadium District - Ballfields Maintenance Stadium District - Debt Service Stadium District - Hotel Tax Proceeds Stadium District - KERP Sheriff Inmate Welfare Fund - Inmate Health Transportation - Public Transit Transportation - Graffiti Transportation - PAG Total General Fund 326,590 1,000,000 289,100 396,605 160,000 286,542 1,668,723 50,000 9,353,853 30,266 1,096,035 3,012,935 2,288,637 196,417 120,000 3,200,000 125,000 0 130,386 4,962,310 18,768,779 Special Revenue Funds County Free Library - Capital Projects 567,794 Economic Development & Tourism - General Fund 326,590 Employee Benefit Liability Fund - General Fund 1,000,000 Employment & Training - General Fund 289,100 Environmental Quality - Air Quality - General Fund 396,605 Facilities Renewal Fund Debt Service - COPs 2008 Interest General Fund - 97 E Congress General Fund - Elections/Voters Reg Bldg General Fund - Rental O&M Total Facilities Renewal Fund 160,000 286,542 4,614 446,542 Improvement Districts Formation Fund - GF 1,668,723 1,673,337 50,000 Improvement Districts Hayhook Interest 38,140 Public Health - General Fund 9,353,853 SCHEDULE D 7-9 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2009/2010 FUND/DEPARTMENT PROCEEDS FROM OTHER FINANCING SOURCES 2009/10 INTERFUND TRANSFERS 2009/10 IN Regional Flood Control Capital Projects General Fund - PAG Payments Total Regional Flood Control OUT 0 Sheriff Commissary Operations 10,000,000 30,266 10,030,266 1,054,300 Sheriff Inmate Welfare Fund - Inmate Health 1,054,300 Space Acquisition Fund 120,000 80,000 Transportation Capital Projects Debt Service - COPs 2008 Interest Debt Service - Transportation Bonds General Fund - Public Transit General Fund - Graffiti General Fund - PAG Improvement Districts - Hayhook Interest Total Transportation 300,665 531,790 18,896,469 3,200,000 125,000 130,386 38,140 3,363,140 Stadium District Capital Projects Fund - Improvements General Fund - Ballfields Maintenance General Fund Debt Service General Fund - Hotel Tax Proceeds General Fund - KERP Total Stadium District 19,859,310 1,500,000 1,096,035 3,012,935 Total Special Revenue Funds Capital Projects Bond Proceeds - General Obligation Bond Proceeds - Transportation Certificates of Participation 2010 Proceeds County Free Library Regional Flood Control Space Acquistion Fund Stadium District Transportation Total Capital Projects 2,288,637 196,417 3,581,089 4,512,935 20,429,013 37,368,288 90,000,000 15,000,000 20,000,000 567,794 125,000,000 10,000,000 80,000 1,500,000 300,665 11,880,665 567,794 0 4,614 137,306 18,866 18,896,469 531,790 21,525,780 41,114,825 0 Debt Service Facilities Renewal - COPs 2008 Interest Fleet Services - COPs 2008 Interest Communications - COPs 2008 Interest Transportation - Transportation Bonds Transportation - COPs 2008 Interest Wastewater - COPs 2008 & 2009 Total Debt Service SCHEDULE D 7-10 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2009/2010 FUND/DEPARTMENT PROCEEDS FROM OTHER FINANCING SOURCES 2009/10 INTERFUND TRANSFERS 2009/10 IN OUT Enterprise Funds Wastewater Reclamation Certificates of Participation 2010 Proceeds WIFA Loan Proceeds Debt Service - COPs 2008 & 2009 75,000,000 10,002,383 Total Wastewater Reclamation 85,002,383 0 21,525,780 Total Enterprise Funds 85,002,383 0 21,525,780 210,002,383 78,386,813 78,230,641 21,525,780 Grand Total THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Fleet Services - COPs 2008 Interest Communications - COPs 2008 Interest 137,306 18,866 Total Internal Service Funds 0 SCHEDULE D 7-11 0 156,172 Pima County FY 2009/2010 Adopted Budget SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND TYPE FISCAL YEAR 2009/2010 ADOPTED EXPENDITURE/ EXPENSES 2008/2009 FUND/DEPARTMENT GENERAL FUND COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CENTRAL ADMINISTRATION COUNTY ADMINISTRATOR NON DEPARTMENTAL RECORDER TREASURER TOTAL COUNTY ADMINISTRATION 8,650,641 1,913,415 28,561,380 1,706,819 52,487,144 4,191,028 2,513,840 100,024,267 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT SCHOOL SUPERINTENDENT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT EXPENSE ADJUSTMENTS APPROVED 2008/2009 0 0 0 0 (236,914) 0 0 (236,914) ESTIMATED EXPENDITURE/ EXPENSES 2008/2009* ADOPTED EXPENDITURE/ EXPENSES 2009/2010 8,436,778 1,878,660 28,040,978 1,618,944 17,667,474 3,826,892 2,298,707 63,768,433 8,409,504 1,881,096 26,841,550 1,819,672 59,773,473 2,653,152 2,453,751 103,832,198 15,862,017 2,347,834 18,209,851 0 0 0 15,498,369 2,320,659 17,819,028 13,579,374 1,536,616 15,115,990 JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY JUSTICE & LAW ENFORCEMENT JUSTICE COURTS JUVENILE COURT CENTER SHERIFF SUPERIOR COURT SUPERIOR CT MANDATED SVCS TOTAL JUSTICE & LAW ENFORCEMENT 10,322,747 1,009,524 19,870,057 28,849,826 7,770,377 22,747,340 118,065,906 27,729,269 1,823,525 238,188,571 0 0 207,000 0 0 0 0 29,914 0 236,914 10,067,213 1,018,004 19,578,939 29,455,732 7,711,263 22,447,938 121,588,979 27,168,092 1,949,912 240,986,072 10,072,284 993,798 19,288,529 30,674,922 7,699,598 21,426,454 118,140,080 27,554,054 1,823,525 237,673,244 MEDICAL SERVICES 112,187,310 0 117,965,332 106,334,332 32,803,094 0 31,853,530 31,809,881 501,413,093 0 472,392,395 494,765,645 0 0 1,000,000 1,279,298 110,000 91,324 50,000 374,743 0 1,998,731 0 484,300 5,388,396 0 0 0 0 0 0 0 0 0 0 39,701 0 1,000,000 1,036,701 36,974 91,324 49,268 175,000 177 1,772,554 633 15,300 4,217,632 0 1,154,291 1,000,000 1,159,735 110,100 61,568 50,000 199,743 0 1,545,919 0 556,500 5,837,856 7,790,431 35,907,582 200,000 2,022,773 13,914,467 1,000,000 1,450,000 1,264,705 3,910,000 3,412,924 70,872,882 0 0 0 0 0 0 0 0 0 0 0 7,790,431 34,725,152 117,712 1,809,623 13,914,467 0 0 1,264,705 4,170,706 3,327,601 67,120,397 14,860,987 37,283,152 200,000 1,570,096 23,246,576 1,000,000 1,450,000 1,247,433 4,981,000 5,055,529 90,894,773 PUBLIC WORKS TOTAL GENERAL FUND SPECIAL REVENUE FUNDS COUNTY ADMINISTRATION COUNTY ADMINISTRATOR GRANTS ELECTIONS GRANTS EMPLOYEE BENEFIT LIABILITY FUND FACILITIES RENEWAL FUND FORENSIC SCIENCE CENTER GRANTS IMPROVEMENT DISTRICTS IMPROVEMENT DISTRICTS FORMATION FUND INFORMATION TECHNOLOGY ENHANCEMENT FUND PROPERTY TAX RATE STABILIZATION FUND RECORDER-DOC STOR & RETRIEVAL SPACE ACQUISITION FUND TAXPAYER INFO FUND TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY DEVELOPMENT GRANTS COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS ECONOMIC DEVELOPMENT & TOURISM EMPLOYMENT & TRAINING HOUSING TRUST FUND NEIGHBORHOOD CONSERVATION PIMA VOCATIONAL HIGH SCHOOL SCHOOL RESERVE FUND STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT SCHEDULE E 7-12 0 Pima County FY 2009/2010 Adopted Budget SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND TYPE FISCAL YEAR 2009/2010 FUND/DEPARTMENT ADOPTED EXPENDITURE/ EXPENSES 2008/2009 EXPENSE ADJUSTMENTS APPROVED 2008/2009 ESTIMATED EXPENDITURE/ EXPENSES 2008/2009* ADOPTED EXPENDITURE/ EXPENSES 2009/2010 JUSTICE & LAW ENFORCEMENT CLERK OF THE COURT SPECIAL PROGRAMS COUNTY ATTORNEY GRANTS COUNTY ATTY SPECIAL PROGRAMS INDIGENT DEFENSE GRANTS INDIGENT DEFENSE SPECIAL PROGRAMS JUSTICE COURTS GRANTS JUSTICE COURTS SPECIAL PROGRAMS JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS SUPERIOR COURT GRANTS SUPERIOR COURT SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT 925,770 3,539,442 7,856,865 82,328 2,039,183 120,321 981,959 11,536,355 815,483 6,006,860 5,546,972 10,043,254 5,591,285 55,086,077 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,310,387 3,219,269 7,072,697 107,148 332,838 104,330 748,661 11,589,154 831,542 8,601,404 3,907,500 9,374,691 5,280,294 52,479,915 608,562 3,653,522 7,112,344 0 2,064,790 100,100 1,101,221 9,807,349 627,071 4,685,588 3,834,130 9,341,123 4,899,708 47,835,508 MEDICAL SERVICES PUBLIC HEALTH PUBLIC HEALTH GRANTS TOTAL MEDICAL SERVICES 17,144,912 10,143,181 27,288,093 0 0 0 16,461,332 9,893,174 26,354,506 17,043,867 9,667,009 26,710,876 PUBLIC WORKS ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS FACILITIES MANAGEMENT GRANTS PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PUBLIC WORKS BUILDING REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TIRE FUND TRANSPORTATION TOTAL PUBLIC WORKS 3,043,092 1,122,901 0 102,686 749,000 1,099,307 12,544,587 6,691,550 1,568,325 48,330,237 75,251,685 0 0 0 0 0 0 0 0 0 0 0 2,672,806 1,159,000 0 102,686 494,000 1,071,824 12,230,972 6,095,000 1,330,000 41,658,250 66,814,538 2,668,915 1,102,998 3,981,900 90,000 680,000 0 12,227,360 5,636,750 1,541,500 40,618,931 68,548,354 TOTAL SPECIAL REVENUE FUNDS 233,887,133 0 216,986,988 239,827,367 DEBT SERVICE FUND 100,521,623 0 121,640,512 110,138,905 CAPITAL PROJECTS FUND 166,449,329 0 182,010,676 200,124,512 ENTERPRISE FUNDS MEDICAL SERVICES PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM GRANTS TOTAL MEDICAL SERVICES 223,303,925 5,058,352 228,362,277 0 0 0 248,223,561 5,145,352 253,368,913 193,770,658 4,558,575 198,329,233 12,518,120 2,084,344 129,143,349 3,150,000 146,895,813 0 0 0 0 0 10,850,723 2,034,967 124,538,189 1,521,250 138,945,129 8,529,610 1,955,774 132,250,827 1,950,000 144,686,211 375,258,090 0 392,314,042 343,015,444 1,377,529,268 0 1,385,344,613 1,387,871,873 PUBLIC WORKS DEVELOPMENT SERVICES PARKING GARAGES WASTEWATER RECLAMATION WASTEWATER SYSTEM DEVELOPMENT FUND TOTAL PUBLIC WORKS TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS * These amounts include actual expenses as of February 28, 2009 plus projected expenses for the remainder of the year. SCHEDULE E 7-13 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2009/2010 FUNCTIONAL AREA/DEPARTMENT COUNTY ADMINISTRATION ASSESSOR GENERAL FUND BOARD OF SUPERVISORS GENERAL FUND COUNTY ADMINISTRATION CENTRAL ADMINISTRATION GENERAL FUND COUNTY ADMINISTRATOR GENERAL FUND COUNTY ADMINISTRATOR GRANTS DEBT SERVICE FUND ELECTIONS GRANTS EMPLOYEE BENEFIT LIABILITY FUND FACILITIES RENEWAL FUND FORENSIC SCIENCE CENTER GRANTS IMPROVEMENT DISTRICTS FUND IMPROVEMENT DISTRICTS FORMATION FUND INFORMATION TECHNOLOGY ENHANCEMENT FUND NON DEPARTMENTAL GENERAL FUND PROPERTY TAX RATE STABILIZATION FUND SPACE ACQUISITION FUND TOTAL COUNTY ADMINISTRATION ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2008/2009 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2008/2009 ACTUAL EXPENDITURES/ EXPENSES 2008/2009 * ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2009/2010 8,650,641 0 8,436,778 8,409,504 1,913,415 0 1,878,660 1,881,096 28,040,978 1,618,944 39,701 121,640,512 0 1,000,000 1,036,701 36,974 91,324 49,268 175,000 17,667,474 177 633 171,397,686 26,841,550 1,819,672 0 110,138,905 1,154,291 1,000,000 1,159,735 110,100 61,568 50,000 199,743 59,773,473 0 0 202,309,037 28,561,380 1,706,819 0 100,521,623 0 1,000,000 1,279,298 110,000 91,324 50,000 374,743 52,487,144 0 0 186,182,331 0 0 0 0 0 0 0 0 0 0 0 (236,914) 0 0 (236,914) RECORDER RECORDER GENERAL FUND REC/DOC STOR & RETRIEVAL TOTAL RECORDER 4,191,028 1,998,731 6,189,759 0 0 0 3,826,892 1,772,554 5,599,446 2,653,152 1,545,919 4,199,071 TREASURER TAXPAYER INFORMATION FUND TREASURER GENERAL FUND TOTAL TREASURER 484,300 2,513,840 2,998,140 0 0 0 15,300 2,298,707 2,314,007 556,500 2,453,751 3,010,251 189,626,577 219,808,959 TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECON DEVELOP GENERAL FUND COMMUNITY DEVELOPMENT GRANTS EMPLOYMENT & TRAINING HOUSING TRUST FUND NEIGHBORHOOD CONSERVATION PIMA VOCATIONAL HIGH SCHOOL TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 205,934,286 (236,914) 15,862,017 7,790,431 13,914,467 1,000,000 1,450,000 1,264,705 41,281,620 0 0 0 0 0 0 0 15,498,369 7,790,431 13,914,467 0 0 1,264,705 38,467,972 13,579,374 14,860,987 23,246,576 1,000,000 1,450,000 1,247,433 55,384,370 35,907,582 200,000 36,107,582 0 0 0 34,725,152 117,712 34,842,864 37,283,152 200,000 37,483,152 ECONOMIC DEVELOPMENT & TOURISM 2,022,773 0 1,809,623 1,570,096 SCHOOL SUPERINTENDENT SCHOOLS GENERAL FUND SCHOOL RESERVE GRANTS TOTAL SCHOOL SUPERINTENDENT 2,347,834 3,910,000 6,257,834 0 0 0 2,320,659 4,170,706 6,491,365 1,536,616 4,981,000 6,517,616 3,412,924 89,082,733 0 0 3,327,601 84,939,425 5,055,529 106,010,763 COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS TOTAL COUNTY FREE LIBRARY STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOP SCHEDULE F 7-14 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2009/2010 FUNCTIONAL AREA/DEPARTMENT JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CLERK OF SUPERIOR COURT GENERAL FUND CLERK OF THE COURT SPECIAL PROGRAMS TOTAL CLERK OF SUPERIOR COURT ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2008/2009 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2008/2009 ACTUAL EXPENDITURES/ EXPENSES 2008/2009 * ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2009/2010 10,322,747 925,770 11,248,517 0 0 0 10,067,213 1,310,387 11,377,600 10,072,284 608,562 10,680,846 1,009,524 0 1,018,004 993,798 COUNTY ATTORNEY COUNTY ATTORNEY GENERAL FUND COUNTY ATTORNEY GRANTS COUNTY ATTORNEY SPECIAL PROGRAMS TOTAL COUNTY ATTORNEY 19,870,057 3,539,442 7,856,865 31,266,364 207,000 0 0 207,000 19,578,939 3,219,269 7,072,697 29,870,905 19,288,529 3,653,522 7,112,344 30,054,395 JUSTICE & LAW ENFORCEMENT JUSTICE & LAW ENFORCEMENT GENERAL FUND INDIGENT DEFENSE GRANTS INDIGENT DEFENSE SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT 28,849,826 82,328 2,039,183 30,971,337 0 0 0 0 29,455,732 107,148 332,838 29,895,718 30,674,922 0 2,064,790 32,739,712 7,770,377 120,321 981,959 8,872,657 0 0 0 0 7,711,263 104,330 748,661 8,564,254 7,699,598 100,100 1,101,221 8,900,919 22,747,340 11,536,355 815,483 35,099,178 0 0 0 0 22,447,938 11,589,154 831,542 34,868,634 21,426,454 9,807,349 627,071 31,860,874 118,065,906 6,006,860 5,546,972 129,619,738 0 0 0 0 121,588,979 8,601,404 3,907,500 134,097,883 118,140,080 4,685,588 3,834,130 126,659,798 SUPERIOR COURT SUPERIOR COURT GENERAL FUND SUPERIOR COURT GRANTS SUPERIOR COURT MANDATED SERVICES SUPERIOR COURT SPECIAL PROGRAMS TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 27,729,269 10,043,254 1,823,525 5,591,285 45,187,333 293,274,648 29,914 0 0 0 29,914 236,914 27,168,092 9,374,691 1,949,912 5,280,294 43,772,989 293,465,987 27,554,054 9,341,123 1,823,525 4,899,708 43,618,410 285,508,752 MEDICAL SERVICES INSTITUTIONAL HEALTH INSTITUTIONAL HEALTH GENERAL FUND TOTAL INSTITUTIONAL HEALTH 112,187,310 112,187,310 0 0 117,965,332 117,965,332 106,334,332 106,334,332 223,303,925 5,058,352 228,362,277 0 0 0 248,223,561 5,145,352 253,368,913 193,770,658 4,558,575 198,329,233 CONSTABLES GENERAL FUND JUSTICE COURTS JUSTICE COURTS GENERAL FUND JUSTICE COURTS GRANTS JUSTICE COURT SPECIAL PROGRAMS TOTAL JUSTICE COURTS JUVENILE COURT CENTER JUVENILE COURT CENTER GENERAL FUND JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS TOTAL JUVENILE COURT CENTER SHERIFF SHERIFF GENERAL FUND SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS TOTAL SHERIFF PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM & SERVICES FUND PIMA HEALTH SYSTEM GRANTS TOTAL PIMA HEALTH SYSTEM & SERVICES SCHEDULE F 7-15 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2009/2010 FUNCTIONAL AREA/DEPARTMENT ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2008/2009 EXPENDITURES/ EXPENSE ADJUSTMENTS APPROVED 2008/2009 ACTUAL EXPENDITURES/ EXPENSES 2008/2009 * ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2009/2010 PUBLIC HEALTH PUBLIC HEALTH FUND PUBLIC HEALTH GRANTS TOTAL PUBLIC HEALTH TOTAL MEDICAL SERVICES 17,144,912 10,143,181 27,288,093 367,837,680 0 0 0 0 16,461,332 9,893,174 26,354,506 397,688,751 17,043,867 9,667,009 26,710,876 331,374,441 PUBLIC WORKS CAPITAL PROJECTS FUND 166,449,329 0 182,010,676 200,124,512 DEVELOPMENT SERVICES FUND 12,518,120 0 10,850,723 8,529,610 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS ENVIRONMENTAL QUALITY FUND SOLID WASTE MANAGEMENT FUND TIRE FUND TOTAL ENVIRONMENTAL QUALITY 1,122,901 3,043,092 6,691,550 1,568,325 12,425,868 0 0 0 0 0 1,159,000 2,672,806 6,095,000 1,330,000 11,256,806 1,102,998 2,668,915 5,636,750 1,541,500 10,950,163 PUBLIC WORKS FACILITIES MANAGEMENT GRANTS PARKING GARAGES FUND PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PUBLIC WORKS GENERAL FUND PUBLIC WORKS BUILDING FUND TOTAL PUBLIC WORKS 0 2,084,344 102,686 749,000 32,803,094 1,099,307 36,838,431 0 0 0 0 0 0 0 0 2,034,967 102,686 494,000 31,853,530 1,071,824 35,557,007 3,981,900 1,955,774 90,000 680,000 31,809,881 0 38,517,555 REGIONAL FLOOD CONTROL DISTRICT 12,544,587 0 12,230,972 12,227,360 TRANSPORTATION 48,330,237 0 41,658,250 40,618,931 129,143,349 3,150,000 132,293,349 0 0 0 124,538,189 1,521,250 126,059,439 132,250,827 1,950,000 134,200,827 421,399,921 0 419,623,873 445,168,958 1,377,529,268 0 1,385,344,613 1,387,871,873 WASTEWATER RECLAMATION WASTEWATER RECLAMATION FUND WASTEWATER SYSTEM DEVELOPMENT FUND TOTAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS * These amounts include actual expenses as of February 28, 2009 plus projected expenses for the remainder of the year. SCHEDULE F 7-16 Pima County FY 2009/2010 Adopted Budget SUMMARY SCHEDULES Summary of Changes in Fund Balances Summary of Expenditures by Fund and Super Department Summary of Revenues by Fund and Category Summary of Expenditures by Functional Area and Super Department Summary of Revenues by Functional Area and Super Department Summary of Expenditures by Fund and Object: Department Summary of Adopted Full Time Equivalent Positions Summary of Adopted Supplemental Packages 8-1 Pima County FY 2009/2010 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2007/2008 - 2009/2010 Actual Revised Adopted 2007/2008 2008/2009 2009/2010 48,671,901 27,749,033 24,982,199 268,492,467 2,970,600 148,158,077 32,307,052 5,019,877 3,343,184 8,314,183 265 282,377,345 2,955,925 148,441,648 33,096,008 5,237,632 1,863,981 7,361,684 0 301,095,303 2,442,172 128,650,688 37,611,266 8,829,613 615,565 4,345,308 0 468,605,705 481,334,223 483,589,915 (17,417,922) (61,929,059) (242,291,490) (106,501,655) (32,397,231) (18,209,851) (99,787,353) (238,425,485) (112,187,310) (32,803,094) (15,115,990) (103,832,198) (237,673,244) (106,334,332) (31,809,881) (460,537,357) (501,413,093) (494,765,645) GENERAL FUND FUND BALANCE, BEGINNING (See note) REVENUES TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES EXPENDITURES COMMUNITY & ECONOMIC DEVELOPMENT COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL EXPENDITURES (26,062,234) OTHER ADJUSTMENTS 4,760,389 NET OPERATING TRANSFERS FUND BALANCE, ENDING 0 (7,670,163) 0 (13,806,469) 35,438,404 0 0 72,467,949 64,191,019 71,010,658 57,607,254 555,844 4,737,772 146,566,667 16,230,929 1,460,693 4,217,476 12,655,254 338,069 57,259,479 448,619 4,804,430 142,903,340 13,895,080 1,410,300 2,997,287 11,529,819 0 49,293,946 401,105 5,193,905 150,798,989 14,379,331 1,348,557 1,136,677 11,078,675 120,000 244,369,958 235,248,354 233,751,185 (58,400,430) (7,218,165) (52,709,381) (27,150,506) (73,045,188) (70,872,882) (5,388,396) (55,086,077) (27,288,093) (75,251,685) (90,894,773) (5,837,856) (47,835,508) (26,710,876) (68,548,354) (218,523,670) (233,887,133) (239,827,367) SPECIAL REVENUE FUNDS FUND BALANCE, BEGINNING (See note) REVENUES TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES EXPENDITURES COMMUNITY & ECONOMIC DEVELOPMENT COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL EXPENDITURES 1,044,787 OTHER ADJUSTMENTS 8-2 0 0 Pima County FY 2009/2010 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2007/2008 - 2009/2010 Actual Revised Adopted 2007/2008 2008/2009 2009/2010 (19,343,400) (26,290,065) (16,939,275) 80,015,624 39,262,175 47,995,201 7,945,997 10,503,587 14,860,795 55,761,597 16,376 1,842,349 116 57,164,072 7,500 1,000,000 0 68,930,137 7,500 1,000,000 0 57,620,438 58,171,572 69,937,637 EXPENDITURES COUNTY ADMINISTRATION (75,797,524) (100,521,623) (110,138,905) TOTAL EXPENDITURES (75,797,524) (100,521,623) (110,138,905) NET OPERATING TRANSFERS 22,623,757 44,581,093 41,114,825 FUND BALANCE, ENDING 12,392,668 12,734,629 15,774,352 FUND BALANCE, BEGINNING (See note) 89,328,286 137,920,847 107,421,988 REVENUES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS 17,022,948 8,839,064 4,812,517 3,166,659 25,848,887 9,424,903 1,117,697 94,122 51,473,938 10,991,612 750,688 0 33,841,188 36,485,609 63,216,238 (139,539,435) (166,449,329) (200,124,512) (139,539,435) (166,449,329) (200,124,512) 176,339,428 100,000,000 125,000,000 25,770 11,312,871 152,642,602 107,982,897 106,826,585 56,073,257 127,863,167 60,346,418 5,539,329 5,514,386 401,126,329 12,411 6,821,319 3,082,311 7,181,537 5,058,352 347,591,812 58,800 4,812,586 2,202,231 3,225,100 4,331,575 334,624,613 10,000 680,226 2,519,825 NET OPERATING TRANSFERS FUND BALANCE, ENDING DEBT SERVICE FUND FUND BALANCE, BEGINNING (See note) REVENUES TAXES INTERGOVERNMENTAL INTEREST MISCELLANEOUS TOTAL REVENUES CAPITAL PROJECTS FUNDS TOTAL REVENUES EXPENDITURES PUBLIC WORKS TOTAL EXPENDITURES BOND PROCEEDS/OTHER ADJUSTMENTS (7,326,865) NET OPERATING TRANSFERS FUND BALANCE, ENDING ENTERPRISE FUNDS NET ASSETS, BEGINNING (See note) REVENUES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS 8-3 Pima County FY 2009/2010 Adopted Budget SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2007/2008 - 2009/2010 MEMO REVENUE TOTAL REVENUES EXPENDITURES MEDICAL SERVICES PUBLIC WORKS TOTAL EXPENDITURES BOND PROCEEDS Actual Revised Adopted 2007/2008 2008/2009 2009/2010 22,948,203 15,000,000 10,000,000 445,044,288 381,905,318 355,391,339 (295,698,932) (124,359,754) (228,362,277) (146,895,813) (198,329,233) (144,686,211) (420,058,686) (375,258,090) (343,015,444) 75,000,000 28,942,363 85,002,383 (9,646,635) (21,525,780) (713,880) NET OPERATING TRANSFERS 155,344,979 153,806,123 136,198,916 NET ASSETS, BEGINNING (See note) 14,021,807 17,973,002 26,590,843 REVENUES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE 38,663 45,420,367 2,105,141 2,168,860 70,878 1,072,594 44,312,298 1,812,006 228,435 231,525 1,045,000 42,245,126 303,449 296,817 20,000 49,803,909 47,656,858 43,910,392 EXPENDITURES COUNTY ADMINISTRATION PUBLIC WORKS (22,390,803) (18,139,515) (23,872,535) (17,089,702) (24,628,893) (17,838,776) TOTAL EXPENDITURES (40,530,318) (40,962,237) (42,467,669) NET ASSETS, ENDING THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS TOTAL REVENUES (1,095,860) OTHER ADJUSTMENTS 0 NET OPERATING TRANSFERS 22,199,538 NET ASSETS, ENDING 0 (1,000,000) 23,667,623 0 (156,172) 27,877,394 Note: Fund balances on this schedule are not comparable from year to year because the beginning budgeted fund balances for fiscal year 2008/2009 and fiscal year 2009/2010 are based on estimates made before the end of each preceding fiscal year. The ending net asset balance in Enterprise Funds for fiscal year 2007/2008 shown above, $155,344,979 includes $75,000,000 in bond proceeds which are reserved funds. The unreserved fund balance as shown in the Pima County CAFR adjusted for this item and for other changes in reserved elements of the fund balance is $70,231,532. This presentation of a reserved fund balance is for consistency with other fiscal years. 8-4 Pima County FY 2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2007/2008 - 2009/2010 ACTUAL 2007/2008 FUND/FUNCTIONAL AREA/SUPER DEPT REVISED 2008/2009 ADOPTED 2009/2010 GENERAL FUND COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER 8,968,390 1,732,373 1,212,295 1,525,471 2,546,489 7,318,917 2,906,307 2,521,910 6,937,746 19,047,459 2,362,662 2,628,269 2,220,771 8,650,641 1,913,415 1,290,022 1,706,819 5,331,891 7,745,395 2,782,179 2,705,605 6,428,269 52,250,230 2,278,019 4,191,028 2,513,840 8,409,504 1,881,096 1,256,001 1,819,672 1,491,980 7,605,612 2,706,213 2,641,654 8,917,563 59,773,473 2,222,527 2,653,152 2,453,751 TOTAL COUNTY ADMINISTRATION 61,929,059 99,787,353 103,832,198 634,068 4,976,799 5,602,763 4,742,389 1,461,903 686,691 5,266,269 5,303,459 4,605,598 2,347,834 665,886 5,054,276 6,210,952 1,648,260 1,536,616 17,417,922 18,209,851 15,115,990 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 10,675,829 931,156 19,713,601 15,546,642 588,615 470,809 6,894,553 23,984,022 11,759,215 2,588,305 118,622,871 30,515,872 10,322,747 1,009,524 20,077,057 14,991,199 696,810 503,613 6,569,954 22,747,340 11,480,346 2,378,281 118,065,906 29,582,708 10,072,284 993,798 19,288,529 15,449,316 675,247 473,723 6,550,628 21,426,454 12,791,877 2,433,729 118,140,080 29,377,579 TOTAL JUSTICE & LAW ENFORCEMENT 242,291,490 238,425,485 237,673,244 INSTITUTIONAL HEALTH 106,501,655 112,187,310 106,334,332 TOTAL MEDICAL SERVICES 106,501,655 112,187,310 106,334,332 FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION 15,216,308 781,262 16,324,961 74,700 15,674,792 753,163 16,280,139 95,000 16,188,306 629,719 14,899,231 92,625 TOTAL PUBLIC WORKS 32,397,231 32,803,094 31,809,881 460,537,357 501,413,093 494,765,645 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL GENERAL FUND 8-5 Pima County FY 2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2007/2008 - 2009/2010 ACTUAL 2007/2008 FUND/FUNCTIONAL AREA/SUPER DEPT REVISED 2008/2009 ADOPTED 2009/2010 SPECIAL REVENUE FUNDS COUNTY ADMINISTRATION COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER INFORMATION TECHNOLOGY NON DEPARTMENTAL RECORDER TREASURER 1,471,318 0 53,145 15,454 1,530,444 1,069,996 2,956,248 121,560 1,279,298 0 50,000 110,000 374,743 1,091,324 1,998,731 484,300 1,159,735 1,154,291 50,000 110,100 199,743 1,061,568 1,545,919 556,500 TOTAL COUNTY ADMINISTRATION 7,218,165 5,388,396 5,837,856 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT 5,561,995 13,106,479 30,292,973 2,220,133 3,980,127 3,238,723 10,240,431 15,179,172 36,107,582 2,022,773 3,910,000 3,412,924 17,310,987 24,494,009 37,483,152 1,570,096 4,981,000 5,055,529 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 58,400,430 70,872,882 90,894,773 CLERK OF SUPERIOR COURT COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT SHERIFF SUPERIOR COURT 1,598,730 6,885,954 558,841 0 399 373,287 12,374,501 16,152,788 14,764,881 925,770 11,396,307 2,121,511 17,000 5,825 1,079,455 12,351,838 11,553,832 15,634,539 608,562 10,765,866 2,064,790 12,750 17,001 1,171,570 10,434,420 8,519,718 14,240,831 TOTAL JUSTICE & LAW ENFORCEMENT 52,709,381 55,086,077 47,835,508 INSTITUTIONAL HEALTH PUBLIC HEALTH 104,693 27,045,813 0 27,288,093 0 26,710,876 TOTAL MEDICAL SERVICES 27,150,506 27,288,093 26,710,876 ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TRANSPORTATION 4,385,182 1,319,159 647,641 14,698,769 8,309,667 43,684,770 4,165,993 1,099,307 851,686 12,544,587 8,259,875 48,330,237 3,771,913 3,981,900 770,000 12,227,360 7,178,250 40,618,931 TOTAL PUBLIC WORKS 73,045,188 75,251,685 68,548,354 218,523,670 233,887,133 239,827,367 NON DEPARTMENTAL 75,797,524 100,521,623 110,138,905 TOTAL COUNTY ADMINISTRATION 75,797,524 100,521,623 110,138,905 75,797,524 100,521,623 110,138,905 COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND COUNTY ADMINISTRATION TOTAL DEBT SERVICE FUND 8-6 Pima County FY 2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2007/2008 - 2009/2010 ACTUAL 2007/2008 FUND/FUNCTIONAL AREA/SUPER DEPT REVISED 2008/2009 ADOPTED 2009/2010 CAPITAL PROJECTS FUNDS PUBLIC WORKS CAPITAL PROJECTS 139,539,435 166,449,329 200,124,512 TOTAL PUBLIC WORKS 139,539,435 166,449,329 200,124,512 139,539,435 166,449,329 200,124,512 PIMA HEALTH SYSTEM & SERVICES 295,698,932 228,362,277 198,329,233 TOTAL MEDICAL SERVICES 295,698,932 228,362,277 198,329,233 DEVELOPMENT SERVICES FACILITIES MANAGEMENT WASTEWATER RECLAMATION 14,955,921 1,881,101 107,522,732 12,518,120 2,084,344 132,293,349 8,529,610 1,955,774 134,200,827 TOTAL PUBLIC WORKS 124,359,754 146,895,813 144,686,211 420,058,686 375,258,090 343,015,444 1,314,456,672 1,377,529,268 1,387,871,873 COMMUNICATIONS FINANCE & RISK MANAGEMENT FLEET SERVICES GRAPHIC SERVICES 3,894,652 18,496,151 16,921,479 1,218,036 4,674,074 19,198,461 15,888,913 1,200,789 4,808,031 19,820,862 16,895,993 942,783 TOTAL INTERNAL SERVICE FUNDS 40,530,318 40,962,237 42,467,669 1,354,986,990 1,418,491,505 1,430,339,542 TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS MEDICAL SERVICES PUBLIC WORKS TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-7 Pima County FY 2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2007/2008 - 2009/2010 Actual Revised Adopted 2007/2008 2008/2009 2009/2010 250,085,636 12,041,971 5,725,068 639,792 265,254,407 11,148,887 5,359,466 614,585 283,662,672 10,686,817 6,123,472 622,342 268,492,467 282,377,345 301,095,303 2,970,600 2,955,925 2,442,172 2,970,600 2,955,925 2,442,172 4,069,074 5,605,187 103,895,122 68,050 27,165,668 6,900,687 454,289 2,987,107 4,798,163 104,800,000 32,000 27,775,000 7,349,649 699,729 3,702,640 5,363,503 88,950,000 32,000 24,700,000 5,654,280 248,265 148,158,077 148,441,648 128,650,688 1,850,884 2,267,975 4,461,082 1,067,069 7,851,621 1,146,997 948,926 227,304 158,120 12,327,074 1,998,849 2,342,500 3,967,957 850,148 7,318,000 1,155,000 669,550 293,200 88,810 14,411,994 2,129,750 2,260,000 4,515,341 957,148 7,994,350 1,190,500 870,300 188,500 88,810 17,416,567 32,307,052 33,096,008 37,611,266 266,287 3,410,136 1,343,454 226,000 3,867,007 1,144,625 222,000 7,397,613 1,210,000 5,019,877 5,237,632 8,829,613 INTEREST INT. REV - POOLED INV 342,745 3,000,439 93,804 1,770,177 84,512 531,053 TOTAL INTEREST 3,343,184 1,863,981 615,565 5,226,995 15,991 3,071,197 4,644,090 9,400 2,708,194 2,824,266 10,700 1,510,342 8,314,183 7,361,684 4,345,308 265 0 0 TOTAL MEMO REVENUE 265 0 0 TOTAL GENERAL FUND 468,605,705 481,334,223 483,589,915 SOURCES OF REVENUE GENERAL FUND PROPERTY TAX REAL PROPERTY TAXES PERSONAL PROPERTY TAXES INTEREST ON DELINQUENT TAX PENALTIES ON DELINQUENT TAX TOTAL PROPERTY TAX LICENSES AND PERMITS BUSINESS LICENSES & PERMITS TOTAL LICENSES AND PERMITS INTERGOVERNMENTAL FEDERAL GRANTS AND AID STATE GRANTS AND AID SALES AND USE TAX ALCOHOLIC BEVERAGES AUTO LIEU TAX TRANSIENT LODGING TAX CITY PARTICIPATION TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES GENERAL GOVERNMENT RECORDER FEES COURT FEES SHERIFF DEPT FEES CORRECTIONAL HOUSING HEALTH FEES RECREATION FEES INTERDEPARTMENTAL CHARGES OVERHEAD - GRANTS CONTRIBUTIONS FOR ADMINISTRATIVE OVERHEAD TOTAL CHARGES FOR SERVICES FINES AND FORFEITS SUPERIOR COURT - FINES AND FORFEITS JUSTICE COURTS FINES AND FORFEITS OTHER FINES AND FORFEITS TOTAL FINES AND FORFEITS INTEREST MISCELLANEOUS RENTS AND ROYALTIES POSTAGE REVENUES OTHER MISCELLANEOUS REVENUE TOTAL MISCELLANEOUS MEMO REVENUE SALE OF LAND 8-8 Pima County FY 2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2007/2008 - 2009/2010 SOURCES OF REVENUE Actual Revised Adopted 2007/2008 2008/2009 2009/2010 SPECIAL REVENUE FUNDS EMPLOYMENT AND TRAINING INTERGOVERNMENTAL MISCELLANEOUS TOTAL EMPLOYMENT AND TRAINING 12,157,715 306,176 14,587,872 302,200 24,053,124 163,678 12,463,891 14,890,072 24,216,802 2,133,576 1,686,514 87,700 51,549 14,807 2,142,200 1,330,926 0 35,000 36,150 1,770,900 1,276,398 0 17,500 17,850 3,974,146 3,544,276 3,082,648 2,404,496 11,672,918 2,581,603 180,487 5,301 427,992 2,452,230 11,643,405 2,645,450 206,800 0 348,389 2,729,169 11,090,372 3,442,294 200,557 0 264,351 17,272,797 17,296,274 17,726,743 25,331,448 923,657 165,126 144,984 79,082 25,332,649 217,470 175,000 100,000 180,750 23,292,838 40,000 50,000 35,000 180,750 26,644,297 26,005,869 23,598,588 199,700 63,761,396 331,228 503,448 213,560 25,004 210,000 63,903,057 375,000 606,318 137,450 0 693,836 54,877,283 225,931 69,372 182,381 120,000 65,034,336 65,231,825 56,168,803 48,843,146 7,310,487 502,154 2,596,091 9,030,668 313,065 45,886,610 6,737,130 603,500 1,652,644 8,839,627 0 56,487,812 6,797,106 548,000 700,805 8,996,115 0 68,595,611 63,719,511 73,529,838 555,844 5,350 448,619 0 401,105 0 561,194 448,619 401,105 ENVIRONMENTAL QUALITY LICENSES AND PERMITS INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL ENVIRONMENTAL QUALITY PUBLIC HEALTH LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL PUBLIC HEALTH REGIONAL FLOOD CONTROL DISTRICT TAXES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL REGIONAL FLOOD CONTROL DISTRICT TRANSPORTATION LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL TRANSPORTATION OTHER SPECIAL REVENUE FUNDS AND GRANTS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL OTHER SPECIAL REVENUE FUNDS AND GRANTS IMPROVEMENT DISTRICTS SPECIAL ASSESSMENT INTEREST TOTAL IMPROVEMENT DISTRICTS 8-9 Pima County FY 2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2007/2008 - 2009/2010 SOURCES OF REVENUE Actual Revised Adopted 2007/2008 2008/2009 2009/2010 SOLID WASTE MANAGEMENT INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL SOLID WASTE MANAGEMENT 1,152,277 5,842,485 159,827 89,153 1,200,000 3,962,500 85,325 54,250 1,200,000 3,864,000 30,500 33,750 7,243,742 5,302,075 5,128,250 32,275,806 4,420,611 690,352 735,232 981,562 31,926,830 2,100,000 600,000 503,000 355,000 26,001,108 370,000 600,000 271,500 390,000 39,103,563 35,484,830 27,632,608 1,948,433 15,694 1,512,254 2,034,000 15,000 1,276,003 1,404,000 12,000 849,800 3,476,381 3,325,003 2,265,800 244,369,958 235,248,354 233,751,185 55,761,597 16,376 1,842,349 116 57,164,072 7,500 1,000,000 0 68,930,137 7,500 1,000,000 0 57,620,438 58,171,572 69,937,637 17,022,948 8,839,064 4,812,517 3,166,659 25,848,887 9,424,903 1,117,697 94,122 51,473,938 10,991,612 750,688 0 33,841,188 36,485,609 63,216,238 4,722,756 291,919,915 2,402,052 1,046,545 72,118 5,058,352 221,917,892 1,782,960 208,285 0 4,331,575 194,326,568 244,826 461,109 0 300,163,386 228,967,489 199,364,078 5,525,304 3,467,359 555,768 210,234 38,593 7,176,537 3,757,000 500,000 129,000 0 3,220,100 2,859,000 7,500 136,000 0 9,797,258 11,562,537 6,222,600 COUNTY FREE LIBRARY TAXES INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL COUNTY FREE LIBRARY STADIUM DISTRICT INTERGOVERNMENTAL INTEREST MISCELLANEOUS TOTAL STADIUM DISTRICT TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND TAXES INTERGOVERNMENTAL INTEREST MISCELLANEOUS TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS MEDICAL SERVICES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL MEDICAL SERVICES DEVELOPMENT SERVICES LICENSES AND PERMITS CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL DEVELOPMENT SERVICES 8-10 Pima County FY 2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2007/2008 - 2009/2010 Actual Revised Adopted 2007/2008 2008/2009 2009/2010 14,025 791,630 105,739,055 12,411 3,759,651 105,114 22,837,492 5,000 0 121,916,920 58,800 2,411,626 100,000 15,000,000 5,000 0 137,439,045 10,000 377,900 100,000 10,000,000 133,259,378 139,492,346 147,931,945 103,848 1,720,418 118,000 1,764,946 50,000 1,822,716 TOTAL PARKING GARAGES 1,824,266 1,882,946 1,872,716 TOTAL ENTERPRISE FUNDS 445,044,288 381,905,318 355,391,339 1,249,481,577 1,193,145,076 1,205,886,314 4,747,419 80,199 58,657 4,640,898 76,000 70,355 5,058,862 34,673 83,397 4,886,275 4,787,253 5,176,932 38,663 19,985,821 273,096 1,775,956 70,878 1,072,594 20,494,058 180,000 157,080 231,525 1,045,000 16,891,336 52,776 188,020 20,000 22,144,414 22,135,257 18,197,132 1,323,824 134 7,059 1,300,000 0 1,000 948,000 1,000 5,000 1,331,017 1,301,000 954,000 19,363,303 1,751,712 327,188 17,877,342 1,556,006 0 19,346,928 215,000 20,400 TOTAL RISK MANAGEMENT 21,442,203 19,433,348 19,582,328 TOTAL INTERNAL SERVICE FUNDS 49,803,909 47,656,858 43,910,392 1,299,285,486 1,240,801,934 1,249,796,706 SOURCES OF REVENUE WASTEWATER RECLAMATION LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL WASTEWATER RECLAMATION PARKING GARAGES INTEREST MISCELLANEOUS TOTAL REVENUES THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL COMMUNICATIONS FLEET SERVICES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL FLEET SERVICES GRAPHIC SERVICES PRODUCTION CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL ALL FUNDS 8-11 Pima County FY 2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2007/2008 - 2009/2010 ACTUAL EXPENDITURES/ EXPENSES 2007/2008 REVISED EXPENDITURES/ EXPENSES 2008/2009 ADOPTED EXPENDITURES/ EXPENSES 2009/2010 8,968,390 1,732,373 1,212,295 2,996,789 2,546,489 7,372,062 2,921,761 2,521,910 8,468,190 95,914,979 2,362,662 5,584,517 2,342,331 8,650,641 1,913,415 1,290,022 2,986,117 5,331,891 7,795,395 2,892,179 2,705,605 6,803,012 153,863,177 2,278,019 6,189,759 2,998,140 8,409,504 1,881,096 1,256,001 2,979,407 2,646,271 7,655,612 2,816,313 2,641,654 9,117,306 170,973,946 2,222,527 4,199,071 3,010,251 144,944,748 205,697,372 219,808,959 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 12,274,559 931,156 26,599,555 16,105,483 588,615 471,208 7,267,840 36,358,523 11,759,215 2,588,305 134,775,659 45,280,753 11,248,517 1,009,524 31,473,364 17,112,710 713,810 509,438 7,649,409 35,099,178 11,480,346 2,378,281 129,619,738 45,217,247 10,680,846 993,798 30,054,395 17,514,106 687,997 490,724 7,722,198 31,860,874 12,791,877 2,433,729 126,659,798 43,618,410 TOTAL JUSTICE & LAW ENFORCEMENT 295,000,871 293,511,562 285,508,752 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT 634,068 10,538,794 18,709,242 30,292,973 2,220,133 4,742,389 5,442,030 3,238,723 686,691 15,506,700 20,482,631 36,107,582 2,022,773 4,605,598 6,257,834 3,412,924 665,886 22,365,263 30,704,961 37,483,152 1,570,096 1,648,260 6,517,616 5,055,529 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 75,818,352 89,082,733 106,010,763 INSTITUTIONAL HEALTH PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH 106,606,348 295,698,932 27,045,813 112,187,310 228,362,277 27,288,093 106,334,332 198,329,233 26,710,876 TOTAL MEDICAL SERVICES 429,351,093 367,837,680 331,374,441 139,539,435 14,955,921 4,385,182 18,416,568 781,262 16,972,602 74,700 14,698,769 8,309,667 166,449,329 12,518,120 4,165,993 18,858,443 753,163 17,131,825 95,000 12,544,587 8,259,875 200,124,512 8,529,610 3,771,913 22,125,980 629,719 15,669,231 92,625 12,227,360 7,178,250 FUNCTIONAL AREA/SUPER DEPT. COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER TOTAL COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT COMMUNITY & ECONOMIC DEVELOPMENT MEDICAL SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT 8-12 Pima County FY 2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2007/2008 - 2009/2010 ACTUAL EXPENDITURES/ EXPENSES 2007/2008 REVISED EXPENDITURES/ EXPENSES 2008/2009 ADOPTED EXPENDITURES/ EXPENSES 2009/2010 TRANSPORTATION WASTEWATER RECLAMATION 43,684,770 107,522,732 48,330,237 132,293,349 40,618,931 134,200,827 TOTAL PUBLIC WORKS 369,341,608 421,399,921 445,168,958 1,314,456,672 1,377,529,268 1,387,871,873 18,496,151 19,198,461 19,820,862 FUNCTIONAL AREA/SUPER DEPT. TOTAL ALL FUNCTIONAL AREAS Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS RISK MANAGEMENT COMMUNICATIONS FLEET SERVICES GRAPHIC SERVICES PRODUCTION TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 3,894,652 4,674,074 4,808,031 16,921,479 15,888,913 16,895,993 1,218,036 1,200,789 942,783 40,530,318 40,962,237 42,467,669 1,354,986,990 1,418,491,505 1,430,339,542 Note 1: The Information Technology totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Communications Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Information Technology Department Summary by Program on page 10-48. Note 2: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Risk Management Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary by Program on page 10-28. Note 3: The Graphic Services totals above, under PUBLIC WORKS, are shown exclusive of the Graphic Services Production Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Graphic Services Department Summary by Program on page 14-50. 8-13 Pima County FY 2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2007/2008 - 2009/2010 ACTUAL REVENUES 2007/2008 FUNCTIONAL AREA/SUPER DEPT. REVISED REVENUES 2008/2009 ADOPTED REVENUES 2009/2010 COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER 5,005 41 6,803 567,412 881,231 440,414 1,443,672 1,335 932,650 491,033,350 5,358 3,818,255 125,110 6,000 0 2,300 0 955,000 139,200 1,165,275 1,500 778,920 507,360,643 6,000 3,658,900 108,150 6,000 0 2,300 2,785,421 1,366,091 92,400 1,204,000 1,500 417,890 515,364,989 6,000 3,400,735 97,650 TOTAL COUNTY ADMINISTRATION 499,260,636 514,181,888 524,744,976 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 4,698,855 458,962 10,348,665 500,069 300,201 357,391 6,009,535 13,630,140 1,044,828 626,735 21,877,117 15,108,533 3,811,674 465,254 9,559,192 486,462 267,432 284,163 6,550,069 12,564,955 718,608 498,318 16,977,308 14,336,778 3,780,174 361,390 9,353,360 425,085 271,297 285,345 6,876,848 10,478,049 4,906,606 711,131 16,506,086 13,423,062 TOTAL JUSTICE & LAW ENFORCEMENT 74,961,031 66,520,213 67,378,433 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT 5,931,854 12,475,183 39,103,563 1,552,858 259,318 4,305,813 3,476,381 8,970,271 14,890,072 35,484,830 1,619,933 191,500 4,879,533 3,325,003 15,976,027 24,216,802 27,632,608 1,244,006 153,000 5,294,213 2,265,800 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 67,104,970 69,361,142 76,782,456 INSTITUTIONAL HEALTH PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH 993,728 300,163,386 17,272,797 132,969 228,967,489 17,296,274 4,748,677 199,364,078 17,726,743 TOTAL MEDICAL SERVICES 318,429,911 246,396,732 221,839,498 CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TRANSPORTATION WASTEWATER RECLAMATION 33,841,188 9,797,258 3,974,146 8,111,912 227,592 1,585,180 6,000 26,644,297 7,243,742 65,034,336 133,259,378 36,485,609 11,562,537 3,544,276 7,632,728 294,200 1,133,636 0 26,005,869 5,302,075 65,231,825 139,492,346 63,216,238 6,222,600 3,082,648 8,253,179 189,500 1,349,200 0 23,598,588 5,128,250 56,168,803 147,931,945 TOTAL PUBLIC WORKS 289,725,029 296,685,101 315,140,951 JUSTICE & LAW ENFORCEMENT COMMUNITY & ECONOMIC DEVELOPMENT MEDICAL SERVICES PUBLIC WORKS 8-14 Pima County FY 2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2007/2008 - 2009/2010 ACTUAL REVENUES 2007/2008 FUNCTIONAL AREA/SUPER DEPT. TOTAL ALL FUNCTIONAL AREAS REVISED REVENUES 2008/2009 ADOPTED REVENUES 2009/2010 1,249,481,577 1,193,145,076 1,205,886,314 RISK MANAGEMENT 21,442,203 19,433,348 19,582,328 COMMUNICATIONS 4,886,275 4,787,253 5,176,932 22,144,414 22,135,257 18,197,132 1,331,017 1,301,000 954,000 49,803,909 47,656,858 43,910,392 1,299,285,486 1,240,801,934 1,249,796,706 Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS FLEET SERVICES GRAPHIC SERVICES PRODUCTION TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note 1: The Information Technology totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Communications Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Information Technology Department Summary by Program on page 10-48. Note 2: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Risk Management Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary by Program on page 10-28. Note 3: The Graphic Services totals above, under PUBLIC WORKS, are shown exclusive of the Graphic Services Production Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Graphic Services Department Summary by Program on page 14-50. 8-15 Pima County FY 2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES GENERAL FUND ASSESSOR BOARD OF SUPERVISORS CLERK OF SUPERIOR COURT CLERK OF THE BOARD COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SERVICES CONSTABLES CONTINGENCY CONTRACT ATTORNEYS COUNTY ADMINISTRATOR COUNTY ATTORNEY ELECTIONS FACILITIES MANAGEMENT FINANCE FORENSIC SCIENCE CENTER GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES GRAPHIC SERVICES DESIGN HUMAN RESOURCES INDIGENT DEFENSE INFORMATION TECHNOLOGY INSTITUTIONAL HEALTH JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT KINO SPORTS COMPLEX NATURAL RESOURCES, PARKS & RECREATION NON DEPARTMENTAL OFFICE OF COURT APPOINTED COUNSEL PROCUREMENT PUBLIC FIDUCIARY PUBLIC WORKS ADMINISTRATION RECORDER SCHOOL SUPERINTENDENT SHERIFF SUPERIOR COURT SUPERIOR COURT MANDATED SERVICES TREASURER TOTAL GENERAL FUND 7,513,140 1,723,396 9,408,296 961,469 450,155 1,017,096 3,156,435 873,655 1,496,782 17,575,911 1,027,203 7,200,754 6,520,111 2,319,156 181,430 27,061 159,168 25,144 13,499 39,419 154,052 18,610 68,136 479,502 116,372 701,884 73,461 62,306 704,934 130,639 504,820 269,388 198,632 3,986,961 2,888,265 101,533 622,736 9,668,413 254,754 1,233,116 321,405 8,276,848 990,040 320,751 10,000 3,600 10,800 12,200 45,480,888 27,000 8,820 22,000 4,000 5,921,435 420,816 2,310,812 14,312,750 6,916,943 2,279,483 505,735 427,043 5,658,092 18,368,544 837,508 10,836,806 1,157,678 2,127,561 2,210,108 92,625 1,718,652 919,291 93,855,886 24,522,685 2,054,974 252,777,551 4,518 31,400 174,678 432,121 66,328 10,150 6,916 138,006 787,000 83,900 1,013,374 250 4,560 28,640 14,822 58,035 32,079 16,800 7,275,520 544,139 9,682 75,921 705,000 204,385 294,442 961,888 1,563,999 103,984,495 159,362 39,764 754,530 2,233,710 671,852 3,015,815 7,043,164 1,961,226 66,326 208,799 (58,035) 902,421 600,525 16,208,674 2,318,130 1,813,843 322,856 12,928,883 176,450,406 5,000 4,500 4,026 37,200 55,000 33,236 800,000 169,100 1,037,382 51,571,423 8,409,504 1,881,096 10,072,284 1,256,001 665,886 5,054,276 6,210,952 993,798 46,103,624 9,668,413 1,819,672 19,288,529 1,491,980 16,188,306 7,605,612 2,706,213 5,921,435 705,000 629,719 2,641,654 15,449,316 8,917,563 106,334,332 675,247 473,723 6,550,628 21,426,454 1,648,260 14,899,231 7,043,414 3,123,464 2,222,527 2,433,729 92,625 2,653,152 1,536,616 118,140,080 27,554,054 1,823,525 2,453,751 494,765,645 SPECIAL REVENUE FUNDS EMPLOYMENT AND TRAINING EMPLOYMENT & TRAINING PIMA VOCATIONAL HIGH SCHOOL 2,608,890 928,019 74,762 58,548 20,512,524 242,366 50,400 18,500 23,246,576 1,247,433 EMPLOYMENT AND TRAINING 3,536,909 133,310 20,754,890 68,900 24,494,009 2,124,310 708,459 31,707 20,000 512,898 370,039 4,500 2,668,915 1,102,998 2,832,769 51,707 882,937 4,500 3,771,913 REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT 6,919,262 190,806 4,967,692 149,600 12,227,360 REGIONAL FLOOD CONTROL DISTRICT 6,919,262 190,806 4,967,692 149,600 12,227,360 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS ENVIRONMENTAL QUALITY 8-16 Pima County FY 2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS REGIONAL FLOOD CONTROL DISTRICT PUBLIC HEALTH PUBLIC HEALTH PUBLIC HEALTH GRANTS PUBLIC HEALTH SERVICES AND OTHER CAPITAL PERSONAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES 6,919,262 190,806 4,967,692 149,600 12,227,360 14,015,160 6,267,455 1,054,394 603,413 1,959,943 2,434,327 14,370 361,814 17,043,867 9,667,009 20,282,615 1,657,807 4,394,270 376,184 26,710,876 TRANSPORTATION TRANSPORTATION 17,282,082 2,560,161 20,362,688 414,000 40,618,931 TRANSPORTATION 17,282,082 2,560,161 20,362,688 414,000 40,618,931 500,308 30,112 298,265 711,497 7,200 87,947 9,000 400 21,460 1,865 15,000 445,400 500 20,000 39,500 17,000 5,000 14,628 8,008 454,474 50,000 3,600 10,257 14,156,687 320,643 3,043,142 45,400 138,570 1,319,233 OTHER SPECIAL REVENUE FUNDS CO ATTY BAD CHECK PROGRAM CO ATTY C.O.T. CONSUMER PROTECTION CO ATTY EMPLOYER SANCTIONS CO ATTY FILL THE GAP CO ATTY VICTIM RESTITUTION CO ATTY VICTIM WITNESS COMP COC CHILD SUPPORT INCENTIVE COC DOCUMENT STORAGE & RETRIEVAL COC LOCAL COURT AUTOMATION FUND COC SPOUSAL MAINTENANCE ENFORCEMENT COC TIME PAY FEES COMMUNITY DEVELOPMENT GRANTS COUNTY ATTORNEY GRANTS COUNTY LAW ENFORCEMENT ANTIRACKETEERING COURT AUTOMATION FUND COURTS FILL THE GAP ECONOMIC DEVELOPMENT & TOURISM ELECTIONS GRANTS EMPLOYEE BENEFIT LIABILITY FUND FACILITIES MANAGEMENT GRANTS FACILITIES RENEWAL FUND FORENSIC SCIENCE CENTER GRANTS HOUSING TRUST FUND IMPROVEMENT DISTRICTS FORMATION FUND INDIGENT DEFENSE FILL THE GAP IT ENHANCEMENT FUND JC AJO TIME PAY FEES JC GV COURT AUTOMATION FUND JC GV FARE SPECIAL REVENUE JC GV TIME PAY FEES JC TUCSON FARE SPECIAL REV JC TUCSON TIME PAY FEES JUSTICE COURTS TUCSON GRANTS JUVENILE TITLE IV-E JUVENILE COURT GRANTS JUVENILE PROBATION SERVICES LEGAL DEFENDER TRAINING FUND NEIGHBORHOOD CONSERVATION PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PHOTO TRAFFIC ENFORCEMENT PUBLIC DEFENDER TRAINING FUND RECORDER DOC STORAGE & RETRIEVAL SCHOOL RESERVE FUND SHERIFF CNA ANTIRACKETEERING FUND SHERIFF COMMISSARY OPERATIONS SHERIFF CRIMINAL JUSTICE ENHANCEMENT SHERIFF FEDERAL RICO FUND 69,146 26,345 86,583 209,939 35,047 8,000 682,772 3,286,626 1,258,658 874,405 239,606 6,500 50,000 110,648 6,900 38,245 151,970 460,000 1,000 1,154,291 1,000,000 3,981,900 1,159,735 110,100 1,000,000 50,000 136,198 194,580 1,276,582 371,250 199,743 500 800 500 368,106 90,960 38,285 5,914,333 531,191 999 20,000 12,750 2,000 1,000 11,202 92,000 9,140 83,170 3,809,846 57,595 22,180 75,000 15,000 680,000 8,764 64,000 667,150 4,981,000 400,000 73,700 200,000 500,000 1,450,000 2,000 596,309 40,350 850,000 200,000 8-17 25,200 57,750 100,000 184,360 595,455 30,112 335,225 713,762 15,000 514,546 26,345 126,583 296,939 35,047 123,648 14,860,987 3,653,522 4,908,244 555,400 1,016,575 1,570,096 1,154,291 1,000,000 3,981,900 1,159,735 110,100 1,000,000 50,000 1,978,610 199,743 12,750 2,500 1,800 12,701 20,000 460,106 100,100 38,285 9,807,349 588,786 22,180 1,450,000 90,000 680,000 35,964 64,000 1,545,919 4,981,000 400,000 923,700 500,000 500,000 Pima County FY 2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SHERIFF GRANTS SHERIFF INMATE WELFARE FUND SHERIFF STATE RICO FUND SUPERIOR COURT CHILD SUPPORT VISITATION SUPERIOR COURT CONCILIATION SUPERIOR COURT COUNTY LAW LIBRARY SUPERIOR COURT GRANTS SUPERIOR COURT PROBATE SUPERIOR COURT PROBATION SERVICES SUPERIOR CRT LOCAL COURT AUTOMATION FUND TAXPAYER INFORMATION FUND OTHER SPECIAL REVENUE FUNDS SERVICES AND OTHER CAPITAL PERSONAL SERVICES SUPPLIES CHARGES OUTLAY 2,246,958 281,168 1,507,462 650,000 111,930 298,000 600,500 500,000 146,000 627,594 50,600 150,618 283,075 2,080 8,624,026 22,011 695,086 17,924 1,805,593 6,000 30,949 102,700 475,000 185,000 33,320 139,880 383,300 TOTAL EXPENDITURES 4,685,588 1,010,430 500,000 146,000 828,812 285,155 9,341,123 17,924 1,842,542 762,700 556,500 30,460,592 3,126,040 43,052,990 SOLID WASTE MANAGEMENT SOLID WASTE MANAGEMENT TIRE FUND 1,661,255 122,400 347,786 155 3,627,709 1,418,945 SOLID WASTE MANAGEMENT 1,783,655 347,941 5,046,654 0 COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS 18,030,385 7,090,100 55,000 11,044,667 26,000 918,000 119,000 200,000 37,283,152 200,000 18,030,385 7,145,100 11,070,667 1,037,000 200,000 37,483,152 STADIUM DISTRICT STADIUM DISTRICT 1,801,028 607,730 2,256,871 189,900 200,000 5,055,529 STADIUM DISTRICT 1,801,028 607,730 2,256,871 189,900 200,000 5,055,529 IMPROVEMENT DISTRICTS IMPROVEMENT DISTRICTS 61,568 61,568 IMPROVEMENT DISTRICTS 61,568 61,568 3,560,610 239,827,367 110,138,905 110,138,905 110,138,905 110,138,905 COUNTY FREE LIBRARY TOTAL SPECIAL REVENUE FUNDS 102,929,297 15,820,602 112,789,659 2,487,115 OTHER 3,099,042 82,225,779 5,636,750 1,541,500 4,727,199 7,178,250 DEBT SERVICE FUND DEBT SERVICE TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS CAPITAL PROJECTS 723,504 6,350 (6,350) 199,401,008 200,124,512 723,504 6,350 (6,350) 199,401,008 200,124,512 DEVELOPMENT SERVICES DEVELOPMENT SERVICES 6,094,575 32,398 2,402,637 DEVELOPMENT SERVICES 6,094,575 32,398 2,402,637 TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS MEDICAL SERVICES PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM GRANTS 32,958,247 1,830,832 158,981,579 4,558,575 MEDICAL SERVICES 32,958,247 1,830,832 163,540,154 PARKING GARAGES PARKING GARAGES 305,896 27,893 1,621,985 PARKING GARAGES 305,896 27,893 1,621,985 8-18 8,529,610 0 8,529,610 193,770,658 4,558,575 0 198,329,233 1,955,774 0 1,955,774 Pima County FY 2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS WASTEWATER RECLAMATION WASTEWATER RECLAMATION WASTEWATER SYSTEM DEVELOPMENT FUND WASTEWATER RECLAMATION TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES 37,089,134 8,563,238 57,620,411 1,950,000 371,768 28,606,276 132,250,827 1,950,000 37,089,134 8,563,238 59,570,411 371,768 28,606,276 134,200,827 10,454,361 227,135,187 371,768 28,606,276 343,015,444 76,447,852 432,878,204 39,210,196 516,368,902 205,537,357 193,877,214 1,387,871,873 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS FLEET SERVICES GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT 1,365,358 3,459,440 513,478 2,364,223 501,126 7,394,529 168,500 200,663 2,941,547 6,036,024 260,805 17,255,976 TOTAL INTERNAL SERVICE FUNDS 7,702,499 8,264,818 26,494,352 TOTAL ALL FUNDS 440,580,703 8-19 6,000 6,000 4,808,031 16,895,993 942,783 19,820,862 42,467,669 47,475,014 542,863,254 205,543,357 193,877,214 1,430,339,542 Pima County FY 2009/2010 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2007/2008 - 2009/2010 ADOPTED REVISED ADOPTED 2007/2008 2008/2009 2009/2010 ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY PROCUREMENT RECORDER TREASURER 161.0 24.4 19.0 15.8 15.0 98.0 30.1 37.5 118.0 34.0 57.0 41.0 160.5 23.7 18.0 14.8 18.0 101.9 29.0 38.0 107.7 32.5 67.0 40.0 160.5 24.0 17.0 17.8 17.0 99.0 27.0 37.0 105.0 31.8 50.3 40.0 TOTAL COUNTY ADMINISTRATION 650.8 651.1 626.4 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX SCHOOL SUPERINTENDENT STADIUM DISTRICT 8.0 27.5 134.4 357.5 5.0 59.5 16.0 14.6 7.0 26.5 136.5 378.5 5.0 66.5 15.0 4.6 6.6 25.6 159.0 383.7 2.9 20.2 14.0 30.7 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 622.5 639.6 642.7 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 226.2 13.0 441.3 218.5 10.8 9.1 122.3 582.4 10.0 37.6 1,386.6 664.0 221.5 13.0 447.4 225.5 10.8 9.5 122.1 569.6 9.2 37.1 1,411.2 663.5 217.5 13.0 448.3 208.0 10.6 9.5 139.1 541.6 9.2 38.3 1,412.2 672.5 TOTAL JUSTICE & LAW ENFORCEMENT 3,721.8 3,740.4 3,719.8 27.0 992.4 375.1 31.5 700.2 391.8 30.0 680.5 390.5 1,394.5 1,123.5 1,101.0 10.5 182.0 60.4 173.0 7.8 283.8 37.5 75.4 10.5 135.3 52.5 176.0 7.8 293.0 38.4 67.0 9.5 71.2 43.9 173.0 6.0 251.3 34.0 70.3 FUNCTIONAL AREA/SUPER DEPARTMENT COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES INSTITUTIONAL HEALTH PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH TOTAL MEDICAL SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT 8-20 Pima County FY 2009/2010 Adopted Budget SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2007/2008 - 2009/2010 ADOPTED REVISED ADOPTED 2007/2008 2008/2009 2009/2010 53.0 425.9 583.7 42.6 414.7 599.0 34.5 354.1 580.0 TOTAL PUBLIC WORKS 1,893.0 1,836.8 1,627.8 TOTAL FUNCTIONAL AREAS 8,282.6 7,991.4 7,717.7 19.0 25.5 57.0 12.8 22.0 24.0 62.2 13.8 23.0 24.5 62.7 9.6 114.3 122.0 119.8 8,396.9 8,113.4 7,837.5 FUNCTIONAL AREA/SUPER DEPARTMENT SOLID WASTE MANAGEMENT TRANSPORTATION WASTEWATER RECLAMATION INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS FINANCE & RISK MANAGEMENT FLEET SERVICES GRAPHIC SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-21 Pima County FY2009/2010 Adopted Budget SUMMARY OF ADOPTED SUPPLEMENTAL PACKAGES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEAR 2009/2010 None of the requests for supplemental funding were adopted for fiscal year 2009/2010 8-22 Pima County FY 2009/2010 Adopted Budget REVENUE SOURCES The following section provides information regarding various revenues earned by the County. Information shown at the fund level may contain numbers for multiple departments within the fund, including grants. Information regarding revenues for a specific department is included in the individual department analysis in each of the functional area sections. Revenues are provided for a five-year period beginning with fiscal year 2005/2006 and ending with fiscal year 2009/2010. Revenues for fiscal years 2005/2006, 2006/2007, and 2007/2008 are based on audited actuals. Revenues for fiscal year 2008/2009 are based on the Revised Budget. Fiscal year 2009/2010 revenues are from the Adopted Budget. A summary of the total budgeted fiscal year 2009/2010 revenue by fund is shown below, and a Summary of Revenue by Fund, Department, and Category is provided on pages 9-27 through 9-32. Total Revenue General Fund...........................................................................................................$483,589,915 Capital Projects Fund .............................................................................................. 63,216,238 Communications Fund............................................................................................. 5,176,932 County Free Library ................................................................................................. 27,632,608 Debt Service ............................................................................................................ 69,937,637 Development Services............................................................................................. 6,222,600 Economic Development & Tourism ......................................................................... 1,244,006 Employment & Training ........................................................................................... 24,216,802 Environmental Quality.............................................................................................. 3,082,648 Fleet Services .......................................................................................................... 18,197,132 Graphic Services Production ................................................................................... 954,000 Improvement Districts .............................................................................................. 401,105 Other Special Revenue Funds................................................................................. 72,285,832 Parking Garages...................................................................................................... 1,872,716 Pima Health System & Services .............................................................................. 199,364,078 Public Health............................................................................................................ 17,726,743 Regional Flood Control District ................................................................................ 23,598,588 Risk Management.................................................................................................... 19,582,328 Solid Waste Management........................................................................................ 5,128,250 Stadium District........................................................................................................ 2,265,800 Transportation.......................................................................................................... 56,168,803 Wastewater Reclamation......................................................................................... 147,931,945 9-1 Pima County FY 2009/2010 Adopted Budget GENERAL FUND Tax revenues are derived from primary tax levies on real and personal property. The fiscal year 2009/10 primary net assessed value is $8,985,711,830, an increase of $754,745,296 over fiscal year 2008/09. The primary tax rate for fiscal year 2009/10 is lowered from the 2008/09 rate of $3.3913 per $100 of net assessed value to $3.3133. Total budget primary property tax collections are $301,095,303 with current year collections of $286,343,867, delinquent taxes of $8,005,622, and interest and penalties on delinquent taxes totaling $6,745,814. Budgeted tax revenues increased a total of $18,717,958 between fiscal year 2008/09 and fiscal year 2009/10. Licenses and Permits revenues decreased $513,753 for fiscal year 2009/10. This decrease is due to changes in state statute that redefine the basis for cable TV license fees. Fiscal Year 2009/2010 Fines & Forfeits 1.83% Interest 0.13% Misc 0.90% Charges for Services 7.78% Intergov't 26.60% Licenses and Permits 0.50% Taxes 62.26% Intergovernmental revenues decreased $19,790,960 to $128,650,688 in fiscal year 2009/10. Due to a shrinking economy, State Shared Sales Tax revenue decreased $15,850,000 to $88,950,000, the Shared Vehicle License Tax declined $3,075,000 to $24,700,000, and the Unincorporated Transient Lodging Excise Tax revenue decreased $1,695,369. Elections will experience a $743,200 decline in revenues because of fewer jurisdictional elections and no national or state primary or general elections. Due to the state's fiscal shortfalls the Proposition 204 Hold Harmless funds of $3,817,000 will not be coming to the County in fiscal year 2009/10. Fiscal year 2009/10 will be the first year that the federal government will fully fund its Payments in Lieu of Taxes (F-PILT) commitment increasing County revenue by $710,000. Other revenue increases are due to increased Title IV-D reimbursements, a change in allocation of federal forest fees, and state reimbursements for higher Justice of the Peace salaries. Pima County will receive $4,625,000 as the University of Arizona’s contribution toward matching funds to be forwarded to the Arizona Health Care Cost Containment System to draw down federal funds for Graduate Medical Education and Disproportionate Share Hospital funds. Charges for Services revenues increased $4,515,258 for fiscal year 2009/10. The primary source of this increase is $3,048,083 from contributions to the General Fund from other funds and taxing authorities for administrative services. This increase was brought about by higher costs of services and more services being provided to the other funds and authorities. The Sheriff Department saw an increase of $1,071,050 due to increased inmate populations from the state, cities and towns; higher per-diem rates for pre-trial services; and increases in fees from the state mandated tow program. These increases were offset slightly by a decrease in reimbursements from staff performing jury duty. Justice Courts Tucson's fee revenues will rise $348,152 on increased civil filings and increased use of the defensive driving program. The Public Fiduciary's $214,013 fee revenue increase is the result of higher billing rates and improved collections of court fees. The Natural Resources, Parks and Recreation Department's fee revenues increased $208,250 primarily due to higher use fees, offset by the loss of revenue from federal land monitoring services. 9-2 Pima County FY 2009/2010 Adopted Budget A newly created Photo Traffic Enforcement program is expected to bring $100,600 in Court Fees to the Office of Court Appointed Counsel. Court Fees also increased for Contract Attorneys. The Forensic Science Center continues to increase revenue by providing more services to outside jurisdictions. Revenue increases are offset by declines in a number of departments. Juvenile Court's revenues for court fees and correctional housing will fall $295,000 due to the expiration of a contract with the Pascua Yaqui Tribe to house juvenile detainees and lower court fees that had been assessed for delinquent payments. Graphic Services lost $104,700 in revenue from other departments that are no longer using their design services. A decline in the number of papers being served and the use of less expensive process servers is lowering Constable revenues $103,332. The slower economy reduced filing revenues of the Recorder's Office and the utilization of the Kino Sports Complex. Fines and Forfeits budgeted in the General Fund increased $3,591,981 in fiscal year 2009/10. The newly created photo traffic enforcement program, administered by the Office of Court Appointed Counsel, is expected to generate $3,999,436 in fines. Justice Courts Tucson's revenues from forfeited bonds increased by $65,375. On the other hand Justice Courts Tucson's revenue from traffic and criminal fines decreased by $468,830. Interest revenue budgeted for the General Fund decreased $1,248,416 in fiscal year 2009/10. This decrease is the result of lower interest rates. Total interest income for the General Fund will be $615,565 in fiscal year 2009/10. Miscellaneous revenues decreased $3,016,376 to $4,345,308 in fiscal year 2009/10. Facilities Management saw a decrease of $1,797,814 from rents and royalties revenue. This decrease is primarily the result of a new policy of crediting rents from tenants in County buildings to special revenue funds instead of the General Fund. Miscellaneous revenue decreases also include $785,000 decreased reimbursement to the Superintendent of Schools for services they provide for school district elections. Reimbursement to Information Technology will decrease $350,520 as their support services to University Physicians Healthcare Hospital operations end. Other miscellaneous revenues are decreasing for a variety of reasons. The Finance Department discontinued charging for late/rush invoice processing, the Recorder will receive less postage fee revenue, and Information Technology's cell tower lease revenue will decrease. The only miscellaneous revenue increases are $40,000 from the Superior Court providing pre-trial services for the City of South Tucson and $10,000 to the Sheriff from court ordered inmate restitution. More detailed information on the changes in revenue for each department is available in the Summary of Revenue By Fund, Department, and Category provided on pages 9-27 through 9-32. Note: Other revenue sources include operating transfers in of $4,962,310 Revenue Object FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 Taxes 242,948,462 252,349,910 268,492,467 282,377,345 301,095,303 2,535,630 2,794,802 2,970,600 2,955,925 2,442,172 Intergovernmental 143,920,448 152,271,119 148,158,077 148,441,648 128,650,688 Charges for Svcs 27,101,623 33,603,427 32,307,052 33,096,008 37,611,266 Fines and Forfeits 5,786,442 5,526,344 5,019,877 5,237,632 8,829,613 Interest 2,490,854 3,321,177 3,343,184 1,863,981 615,565 Miscellaneous 4,935,286 6,827,825 8,314,448 7,361,684 4,345,308 Total Revenue 429,718,745 456,694,604 468,605,705 481,334,223 483,589,915 Licenses & Permits 9-3 Pima County FY 2009/2010 Adopted Budget CAPITAL PROJECTS FUND Capital Projects Fund Intergovernmental revenues consist of $25,791,542 in reimbursements from the Regional Transportation Authority funded by its half-cent excise tax approved by voters in May 2006; $4,690,855 in state highway funds, transportation enhancement program funds, grants, and reimbursements. Federal revenue of $9,897,541 comes primarily from Public Safety Interoperable Communications grant, Federal Emergency Management Agency (FEMA), and special appropriations. An additional $11,094,000 is available as part of the American Recovery and Reinvestment Act (ARRA) of 2009. The increase of $25,625,051 is due primarily to additional federal funding, ARRA funding, and reimbursement from the Regional Transportation Authority. Fiscal Year 2009/2010 Charges for Services 17.39% Interest 1.19% Intergov't 81.42% Charges for Services represent the impact fees collected for new development and contributions from developers and other outside sources. Interest earnings are expected to decrease, since the cash balance in the Local Government Investment Pool will be smaller than fiscal year 2008/09 due to lower revenues. Memo Revenue in fiscal year 2006/07 is for the sale of land. Note: Other funding sources include operating transfers of $10,000,000 from the Regional Flood Control District, $80,000 from the Space Acquisition Fund, $300,665 from the Transportation Department, and $1,500,000 from Stadium District; general obligation bond proceeds of $90,000,000; transportation bond proceeds of $15,000,000; and Certificates of Participation proceeds of $20,000,000. Revenue Object FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 Intergovernmental 11,157,270 11,027,057 17,022,948 25,848,887 51,473,938 Charges for Services 19,100,807 12,416,626 8,839,064 9,424,903 10,991,612 4,639,069 5,312,827 4,812,517 1,117,697 750,688 567,219 263,587 3,166,659 94,122 35,464,365 390,380 29,410,477 33,841,188 36,485,609 Interest Miscellaneous Memo Revenue Total Revenue 9-4 63,216,238 Pima County FY 2009/2010 Adopted Budget COMMUNICATIONS FUND Internal Service Fund Charges for Services include basic telephone line charges of $2,173,302, long distance charges of $245,000, network infrastructure service charges of $1,608,542, and radio access and repair charges of $1,032,018. The increase of $417,964 over fiscal year 2008/09 is due to growth in the number of lines and radios. Fiscal Year 2009/2010 Interest 0.67% Misc 1.61% Interest earnings decreased due to the decline in interest rates. Miscellaneous revenues in fiscal year 2005/06 were refunds from vendors and loss recovery from the local government investment pool. Fiscal year 2006/07 and fiscal year 2007/08 miscellaneous revenues were fees from non-County radio users, weather radio Charges for transmitter maintenance, and loss recovery Services from the local government investment pool. 97.72% Miscellaneous revenues in fiscal years 2008/09 and 2009/10 are for weather radio transmitter maintenance and fees from non-County users of telephones, network infrastructure, and radios. Memo revenue in fiscal year 2006/07 was from the sale of assets and the transfer of telephone equipment from another fund. Revenue Object Charges for Services Interest Miscellaneous FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 2,335,335 3,197,284 4,747,419 4,640,898 5,058,862 52,343 76,623 80,199 76,000 34,673 340,107 33,543 58,657 70,355 83,397 4,886,275 4,787,253 5,176,932 Memo Revenue Total Revenue 115,453 2,727,785 3,422,903 9-5 Pima County FY 2009/2010 Adopted Budget COUNTY FREE LIBRARY Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2009/10 secondary net assessed value is $9,840,619,641 which amounts to an increase of $245,758,122 over the fiscal year 2008/09 final valuation. The tax rate for fiscal year 2009/10 is $0.2643, a decrease of $0.0750 from the fiscal year 2008/09 rate of $0.3393 per $100 of net assessed value. Total secondary property tax collections are budgeted at $26,001,108, with current year collections of $25,026,712 and delinquent taxes of $974,396. (The current year collections reflect expected collection rates.) Fiscal Year 2009/2010 Intergov't 1.34% Fines and Forfeits 2.17% Interest 0.98% Misc. 1.41% Intergovernmental revenues consist of $100,000 in federal and state grants for various Taxes library projects and $270,000 from an 94.10% intergovernmental agreement with the town of Oro Valley for reimbursement of the costs of operating the Oro Valley library. Fines and Forfeits represent library fines. Prior to the transfer of the Library System in fiscal year 2006/07, library fines were collected by the city of Tucson, not the Pima County Free Library District. Interest revenue for fiscal year 2005/06 was for interest from the Local Government Investment Pool on funds received from property tax collections. Revenues for 2006/07 through 2009/10 represent interest from the Treasurer’s commingled interest distribution. Fiscal year 2009/10 revenues have decreased as a result of a decrease in interest rates and a lower fund balance. Miscellaneous revenues in fiscal years 2006/07 through 2009/10 represent collections and donations. Prior to the transfer of the Library System in fiscal year 2006/07, donations were collected by the city, not the Pima County Free Library District. In fiscal year 2005/06 miscellaneous revenues are prior year transaction adjustments. Note: Other funding sources include an operating transfer in of $567,794 from the Capital Projects Fund representing unspent funds from the Flowing Wells Library project. Revenue Object Taxes Intergovernmental FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 15,449,990 24,888,527 32,275,806 31,926,830 26,001,108 300,000 7,033,985 4,420,611 2,100,000 370,000 748,372 690,352 600,000 600,000 Fines and Forfeits Interest 305,605 469,065 735,232 503,000 271,500 Miscellaneous 318,325 1,517,002 981,562 355,000 390,000 Total Revenue 16,373,920 34,656,951 39,103,563 35,484,830 27,632,608 9-6 Pima County FY 2009/2010 Adopted Budget DEBT SERVICE Debt Service Fund Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2009/10 secondary net assessed value is $9,860,980,900, which amounts to an increase of $266,119,381 over the fiscal year 2008/09 final levy amount. The tax rate for fiscal year 2009/10 is $0.7100 per $100 of net assessed value. This is a $0.1050 increase over the fiscal year 2008/09 rate of $0.6050 per $100 of net assessed value. Total secondary property tax collections are budgeted at $68,930,137, with current year collections of $67,230,288 and delinquent taxes of $1,699,849. (The current year collections reflect expected collection rates.) Fiscal Year 2009/2010 Intergov't 0.01% Interest 1.43% Special Assessment revenues are taxes levied against specific properties to pay for Taxes improvements benefiting only those property 98.56% owners. Revenue levels vary, due to the changing number of improvement districts and taxes levied. Beginning in fiscal year 2007/08, the accumulation of funds for repayment of interfund loans for Improvement Districts is budgeted in the Improvement Districts Special Revenue Fund. Intergovernmental revenues are derived from federal, state, and city in lieu payments. Interest earnings of $1,000,000 are expected from the Local Government Investment Pool based on fiscal year 2008/09 actual earnings. Miscellaneous revenue in fiscal year 2005/06 is due to improvement district collections and revenue in fiscal year 2007/08 is from the sale of land held by the state under tax deed. Note: Other funding sources include operating transfers in from Facilities Renewal of $4,614, Fleet Services of $137,306, Communications of $18,866, Transportation of $19,428,259, and Wastewater Reclamation of $21,525,780. Revenue Object Taxes Special Assessment FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 43,255,157 48,722,260 55,761,597 57,164,072 68,930,137 17,587 16,376 7,500 7,500 1,612,184 1,842,349 1,000,000 1,000,000 58,171,572 69,937,637 214,757 Intergovernmental Interest 1,316,788 Miscellaneous 5,102 Total Revenue 44,791,804 116 50,352,031 9-7 57,620,438 Pima County FY 2009/2010 Adopted Budget DEVELOPMENT SERVICES Enterprise Fund Licenses and Permits includes building permits of $1,537,950, plumbing permits of $339,500, electrical permits of $339,500, and mechanical permits of $169,750. The estimate of permits for pool, walls, water heater, remodel, and additions is $833,400. The $3,956,437 decrease in licenses and permits revenue is due to the continuing slowdown in housing and construction activity. Charges for Services include $1,899,000 for construction plans review and $960,000 for subdivision and zoning plans review. The $898,000 decrease is due to the continuing slowdown in housing and construction activity. Interest earnings of $7,500 are expected in fiscal year 2009/10 from the Local Government Investment Pool. A decrease in revenue is expected due to a lower fund balance and lower yield. Fiscal Year 2009/2010 Interest 0.12% Misc 2.19% Licenses and Permits 51.74% Charges for Services 45.95% Miscellaneous revenues come from various sources: $6,000 from employee reimbursements and other cost recovery; $64,000 from intergovernmental agreements with the cities of Tucson and Oro Valley for addressing services; $20,000 from sale of electronic reports; $31,000 from copies and the sale of reports, maps, and books; and $15,000 from building code violations. Memo Revenue in fiscal year 2007/08 was from the sale of information technology equipment. FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 Licenses and Permits 12,196,115 7,095,381 5,525,304 7,176,537 3,220,100 Charges for Services 4,944,768 4,143,033 3,467,359 3,757,000 2,859,000 Interest 554,989 762,901 555,768 500,000 7,500 Miscellaneous 247,520 216,442 210,234 129,000 136,000 11,562,537 6,222,600 Revenue Object Memo Revenue Total Revenue 38,593 17,943,392 12,217,757 9-8 9,797,258 Pima County FY 2009/2010 Adopted Budget ECONOMIC DEVELOPMENT & TOURISM Special Revenue Fund Intergovernmental revenues represent hotel/motel taxes designated for economic development and tourism activities. The decrease of $322,927 from fiscal year 2008/09 is due to the continuing economic recession. Fiscal Year 2009/2010 Misc. 13.26% Interest 0.16% Interest earnings of $2,000 are expected from the Treasurer’s commingled interest distribution which is based on the department's expected cash balances during the fiscal year. Miscellaneous represents the revenues from 15 County leased properties used for recreational and tourism purposes. These properties were transferred to Economic Development & Tourism effective fiscal year 2007/08. The decrease from fiscal year 2008/09 is due to an expected well repair rental offset at one of the leased properties. Intergov't 86.58% Legislation from the state of Arizona (A.R.S. 42-6108) allowing the County to increase its transient lodging excise (hotel/motel) tax from 2% to 6% became effective on August 12, 2005. In response to this legislation, the Board of Supervisors approved the increase of the County’s hotel/motel tax rate to 6% starting on January 1, 2006. Hotel/motel tax revenues are distributed to tourism (50%), the Stadium District (34%), and economic development (16%). In response to the new legislation, a new special revenue fund, the Economic Development & Tourism Fund, was created to account for the new funding source and its related activity. Hotel/motel tax revenues have been booked into this fund since its implementation in January 2006. Beginning July 1, 2006 economic development activities have been accounted for in this special revenue fund rather than the General Fund. Note: Other funding sources include an operating transfer of $326,590 from the General Fund to fund six outside agencies. FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 796,858 1,464,697 1,314,417 1,399,933 1,077,006 Interest 2,446 35,342 35,395 5,000 2,000 Miscellaneous 5,000 203,046 215,000 165,000 Total Revenue 804,304 1,552,858 1,619,933 1,244,006 Revenue Object Intergovernmental FY 2005/2006 1,500,039 9-9 Pima County FY 2009/2010 Adopted Budget EMPLOYMENT & TRAINING Special Revenue Fund Intergovernmental revenues are primarily comprised of federal grants for employment and training programs designed for low income individuals. These funds go to programs that include counseling of the homeless and employment training, as well as summer youth employment. Additional funding for these programs is provided by the state of Arizona and the city of Tucson. And funding is also provided to the Pima Vocational High School (Charter School) via federal grants and state educational reimbursement funding. Fiscal Year 2009/2010 Misc. 0.68% Service demands have continued to increase due to poverty level and population increases. Amounts received fluctuate from year to year. In fiscal years 2005/06 and 2006/07 there was a continuing downward trend of these revenues. Intergov't 99.32% However in fiscal years 2007/08 through 2009/10 revenues increased. The increase in fiscal year 2009/10 is primarily due to $6.9 million of new federal stimulus grants which are a part of the American Recovery and Reinvestment Act of 2009. Miscellaneous revenue of $163,678 represents private grant funds from the Arizona Community Action Association for utility repairs, home energy costs, and energy conservation services. Miscellaneous revenues vary widely from year to year. Note: Other funding sources include an operating transfer of $289,100 from the General Fund to pay for the department’s required matched share for grant expenditures. FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 12,770,507 11,560,939 12,157,715 14,587,872 24,053,124 Miscellaneous 70,603 160,891 306,176 302,200 163,678 Total Revenue 12,841,110 11,721,830 12,463,891 14,890,072 24,216,802 Revenue Object Intergovernmental 9-10 Pima County FY 2009/2010 Adopted Budget ENVIRONMENTAL QUALITY Special Revenue Fund Licenses and Permits revenues include $1,175,000 from air quality inspection and application fees, $430,500 from review and inspection of water, septic, and sewer plans and systems, $131,700 for base fees and hauling of solid waste, and $33,700 from hazardous material related permits. The decrease in Licenses and Permits in fiscal year 2009/10 is due to anticipated reductions in construction activities. Fiscal Year 2009/2010 Interest 0.57% Misc 0.58% Intergov't 41.41% Intergovernmental revenues consist of $545,000 in federal grants, $714,500 in state program funding and grants, and $16,898 in city participation. Licenses and Permits 57.44% Fines and Forfeits in prior fiscal years reflect fines collected for violations of environmental regulations. Because fines and forfeits are not easily forecasted, they are budgeted as zero for fiscal year 2009/10. Interest earnings of $17,500 are expected in fiscal year 2009/10 from the Local Government Investment Pool and the decrease of $17,500 is due to lower rate of return. Miscellaneous revenues include $7,150 from requests for public records, $10,000 for the Brush Wellman Beryllium Monitoring contract, and $700 from employee reimbursements and other cost recoveries. Note: Other funding sources include an operating transfer of $396,605 from the General Fund to fund air quality programs. Revenue Object FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 Licenses and Permits 2,255,553 1,879,216 2,133,576 2,142,200 1,770,900 Intergovernmental 1,308,948 1,034,517 1,686,514 1,330,926 1,276,398 Fines and Forfeits 52,775 62,925 87,700 Interest 63,237 85,296 51,549 35,000 17,500 Miscellaneous 20,852 91,576 14,807 36,150 17,850 Total Revenue 3,701,365 3,153,530 3,974,146 3,544,276 3,082,648 9-11 Pima County FY 2009/2010 Adopted Budget FLEET SERVICES Internal Service Fund Intergovernmental revenues represent $1,045,000 in revenue from fuel and maintenance provided to other government agencies, which in fiscal years prior to 2008/09 was budgeted as Miscellaneous revenue. Intergovernmental amounts for fiscal years prior to 2009/10 represent or include diesel fuel tax refunds from the state. This item was not budgeted in fiscal year 2009/10. Fiscal Year 2009/2010 Interest 0.29% Misc. 1.03% Charges for Services revenues include $15,168,886 in per mile fees received from other County departments for the use of vehicles, $1,450 for auction fee proceeds, and $1,721,000 for reimbursements for the cost of fuel, parts, and labor for approximately 700 items of County equipment. The projected decrease in per mile fees for fiscal year 2009/10 is due to decreases in mileage rates averaging 35 percent based on vehicle class code. Memo 0.11% Intergov't 5.74% Charges for Services 92.83% Interest earnings of $52,776 are expected from the Treasurer’s commingled interest distribution. The decrease from fiscal year 2008/09 is due to lower interest rates. Miscellaneous revenues include $175,000 from insurance companies and individuals for accident related repairs to County vehicles, and $13,020 for metals recycling. In fiscal years prior to 2008/09 this category also included revenue from fuel and maintenance provided to other government agencies which for fiscal years 2008/09 and 2009/10 is budgeted as Intergovernmental revenue. Memo revenues include $20,000 from the sale of obsolete County vehicles and equipment. The decrease from fiscal year 2008/09 is due to fewer vehicles available for auction due to a County freeze on the purchase of new vehicles. Revenue Object Intergovernmental Charges for Services Interest Miscellaneous Memo Revenue Total Revenue FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 21,856 27,594 38,663 1,072,594 1,045,000 13,910,231 15,771,759 19,985,821 20,494,058 16,891,336 99,303 133,251 273,096 180,000 52,776 1,059,519 1,363,845 1,775,956 157,080 188,020 274,747 335,755 70,878 231,525 20,000 15,365,656 17,632,204 22,144,414 22,135,257 18,197,132 9-12 Pima County FY 2009/2010 Adopted Budget GRAPHIC SERVICES PRODUCTION Internal Service Fund Charges for Services revenues consist of fees paid by other County departments for various printing services. The decrease in revenue is due to the economic downturn and based on fiscal year 2008/09 actual revenue. Decreased revenue from fiscal year 2006/07 to fiscal year 2007/08 was due to the Graphic Services Design function's move to the General Fund. Fiscal Year 2009/2010 Interest 0.10% Misc 0.52% Interest revenues are earned on fund cash balance. Miscellaneous revenues include the sale of reports and atlases to the public, stale dated warrants, refunds of prior year overcharges, and services provided to non-County organizations. Charges for Note: Beginning in fiscal year 2007/08, the Services design component of Graphic Services is 99.38% budgeted in the General Fund, while the production component remains in the internal service fund. History for the combined department is found here under the renamed department Graphic Services Production. Revenue Object Charges for Services FY 2005/2006 1,405,467 FY 2006/2007 FY 2007/2008 FY 2008/2009 1,568,920 1,323,824 1,300,000 Interest 134 FY 2009/2010 948,000 1,000 Miscellaneous 7,249 43,771 7,059 1,000 5,000 Total Revenue 1,412,716 1,612,691 1,331,017 1,301,000 954,000 9-13 Pima County FY 2009/2010 Adopted Budget IMPROVEMENT DISTRICTS Special Revenue Fund Fiscal Year 2009/2010 Special Assessment revenues consist of collections from improvement district property owners to cover the costs of installing local public improvements. Interfund loans were used to pay for the initial cost of the improvements, and these collections are used for debt service. The total collections consist of Hayhook Ranch at $228,813, La Cholla Boulevard at $152,336, and Camino Ojo de Agua at $19,956. Interest revenues are earned on individual improvement district cash balances. Special Assessment 100% Note: Prior to fiscal year 2007/08, the accumulation and transfer of funds for repayment of interfund loans for Improvement Districts were budgeted in the Debt Service Fund. Revenue Object FY 2005/2006 FY 2006/2007 Special Assessment FY 2007/2008 555,844 FY 2008/2009 FY 2009/2010 448,619 401,105 448,619 401,105 5,350 Interest 561,194 Total Revenue 9-14 Pima County FY 2009/2010 Adopted Budget OTHER SPECIAL REVENUE FUNDS Special Revenue Fund Intergovernmental revenues consist of federal Fiscal Year 2009/2010 and state funds received under County Law Enforcement Antiracketeering $498,629; Fill the Misc Gap funds for County Attorney, various courts, 12.22% Interest and Indigent Defense $1,500,116; County 0.97% Attorney Employer Sanctions $500,000, Victim Fines and Witness Compensation $410,852; Sheriff Forfeits Criminal Justice Enhancement $400,000; 0.76% Recorder Document Storage & Retrieval $184,360; Sheriff State RICO funds $50,000; Juvenile Court Title IV-E funding $100,000; Charges for Public Defender Training $45,000; Legal Services 9.40% Defender Training $11,200; the Clerk of the Superior Court Child Support Incentive $27,000 and Justice Courts FARE funding $12,000. The grants budgeted in Special Revenue Funds include Community Development Block Grants $14,764,478 of which $6,500,000 is from Intergov't American Recovery and Reinvestment Act 76.65% (ARRA)/Stimulus funding; County Attorney $3,424,495; Juvenile Court $9,647,000; Sheriff $4,685,588; Superior Court $9,287,797; Facilities Management ARRA/Stimulus funds $3,981,900; Elections Grants $1,154,291; Justice Courts Tucson $100,100; Natural Resources Parks & Recreation $90,000; and the School Reserve Fund $4,536,000. The increase of $10,924,129, or 24.6%, over fiscal year 2008/09 is attributable to federal ARRA/Stimulus funding. Charges for Services revenues include fees collected by the Superior Court Local Court Automation Fund $408,000, Child Support Visitation Program $87,500, Conciliation Court $529,200, Law Library $182,855 and Probation Services $1,440,020; the Clerk of the Superior Court Time Pay Fees $216,000, Local Court Automation Fund $235,000, Spousal Maintenance $23,000, and Document Storage and Retrieval $395,000; Juvenile Court Probation Services $380,000; Justice Courts Time Pay Fees $214,136, Automation Fund $310,520, Photo Traffic Enforcement $203,000 and FARE funding $2,000; the Treasurer Taxpayer Information Fund $45,000; Natural Resources, Parks & Recreation Special Programs $75,000; Recorder Document Storage and Retrieval $750,875; and Sheriff Commissary Operations $1,300,000. These revenues are not significantly changed from fiscal year 2008/09. Fines and Forfeits revenues consist of forfeiture funds and fines received by the County Attorney Bad Check Program $546,000 and Juvenile Court Victim Restitution fines $2,000. Interest earnings are from the Local Government Investment Pool and commingled interest allocation for the Clerk of the Superior Court Spousal Maintenance Enforcement $5,800, Time Pay Fees $54,900, Local Court Automation Fund $60,000, Child Support Incentive $2,800, Victim Location Fund $400, Judicial Collection Enhancement $3,000, and Document Storage and Retrieval $3,500; County Attorney Law Enforcement Antiracketeering Fund $296,500, Victim Witness Comp $30,500, Bad Check Program $1,000, C.O.T Consumer Protection $500, Fill The Gap $6,000, Victim Restitution $7,000, and County Attorney Grants $29,500; Forensic Science Center Grants $2,200, Indigent Defense Fill the Gap $28,591 and Indigent Defense Training Funds $1,650; Superior Court Local Automation Fund $8,500, Courts Fill 9-15 Pima County FY 2009/2010 Adopted Budget The Gap $10,000, Conciliation $10,000, Child Support Visitation $2,400, Law Library $2,000, Probate $240, and Probation Services $25,000; Sheriff Criminal Justice Enhancement $10,000, Commissary Operations $3,000, and Inmate Welfare Fund $25,000; Recorder Document Storage and Retrieval $45,500; Juvenile Court Probation Services $6,000, Title IV-E $500, and Victim Restitution $200; Justice Courts Time Pay Fees $3,924; Treasurer Taxpayer Information Fund $2,500; Neighborhood Conservation $10,000; and Housing Trust Fund $200. The amounts departments have budgeted for interest earnings are historically lower than the actual amounts realized because some revenue sources are unpredictable and projections have generally been conservative. Budgeted interest decreased for fiscal year 2009/10 by $948,839 due to lower interest rates and fund balances. Miscellaneous revenues include funds paid to County Attorney Antiracketeering $2,995,596, Bad Check Program $1,000, Victim Witness Compensation $71,800, and County Attorney Grants $118,940; Superior Court Conciliation $1,500 and Probation Services $35,000; Housing Trust Fund $1,000,000; Juvenile Court Victim Restitution $10,000, and Grants $160,349; the Superior Court Law Library $25,000; Facilities Renewal Fund $2,785,421; Sheriff Commissary Operations $675,000; Taxpayer Information Fund $50,000; Community Services Grants $96,509; Parks Special Programs $360,000; and School Reserve Fund $445,000. The increase of $206,488, or 2.4% over fiscal year 2008/09 is primarily from an increase in rents partially offset by a decrease in Community Development Grants. Note: The following table presents Other Special Revenue Funds, excluding Economic Development & Tourism in the amount of $1,244,006. Total Other Special Revenue Funds and Grants, as presented on page 8-9, includes this special revenue fund. With this revenue source included, the total revenues of Other Special Revenue Funds for fiscal year 2009/10 is $73,529,838. Revenue Object FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 45,643,525 42,499,053 47,528,729 44,486,677 55,410,806 7,195,182 7,580,425 7,310,487 6,737,130 6,797,106 599,738 473,522 502,154 603,500 548,000 Interest 1,238,327 2,005,087 2,560,696 1,647,644 698,805 Miscellaneous 8,725,124 7,663,057 8,827,622 8,624,627 8,831,115 62,099,578 72,285,832 Intergovernmental Charges for Services Fines and Forfeits Memo Revenue Total Revenue 261,719 63,663,615 313,065 60,221,144 9-16 67,042,753 Pima County FY 2009/2010 Adopted Budget PARKING GARAGES Enterprise Fund Interest earnings of $50,000 are expected from the Treasurer’s commingled interest distribution. The decrease from fiscal year 2008/09 is due to lower interest rates. Fiscal Year 2009/2010 Interest 2.67% Miscellaneous revenues are parking fees from six parking garages and two parking lots owned by Pima County: the A-Level parking garage, BLevel parking garage, El Presidio parking garage, Legal Services Building parking garage, Public Works Building parking garage, the Bank of America Building parking garage, the Old Courts Building parking lot, and the Sixth Avenue and Broadway parking lot. Miscellaneous revenues increased by $57,770 primarily due to a $5 increase in the monthly parking rate. Misc. 97.33% Revenue Object Interest FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 46,344 80,962 103,848 118,000 50,000 Miscellaneous 1,485,222 1,548,114 1,720,418 1,764,946 1,822,716 Total Revenue 1,531,566 1,629,076 1,824,266 1,882,946 1,872,716 9-17 Pima County FY 2009/2010 Adopted Budget PIMA HEALTH SYSTEM AND SERVICES Enterprise Fund Fiscal Year 2009/2010 Intergovernmental revenues consist of $4,331,575 in federal and state grants. Interest 0.12% Charges for Services consist of $3,443,626 in Pima Health Plan capitation fees, $190,625,758 in Pima Long Term Care capitation fees, and $257,184 in claims processing fees. The decrease in revenue is primarily due to the decrease in Pima Health Plan membership. Misc 0.23% Intergov't 2.17% Interest is earned on Pima Health System & Services’ cash balances. The decrease is due to lower cash balances and an expected decrease in interest rates. Miscellaneous revenues include record copying charges, cafeteria sales, reimbursements for therapy and homecare services, and training revenue. Revenue Object Intergovernmental Charges for Services Interest Miscellaneous Total Revenue Charges for Services 97.48% FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 4,467,880 4,738,090 4,722,756 5,058,352 4,331,575 254,364,309 257,061,952 291,919,915 221,917,892 194,326,568 1,464,164 1,028,703 2,402,052 1,782,960 244,826 32,906 260,329,259 1,060,050 263,888,795 1,118,663 300,163,386 208,285 228,967,489 461,109 FY 2005/2006 9-18 199,364,078 Pima County FY 2009/2010 Adopted Budget PUBLIC HEALTH Special Revenue Fund Licenses and Permits are required by businesses that must adhere to sanitation and health regulations mandated by state and federal statutes. The businesses include restaurants and food companies, hotels, motels, mobile home parks, and public swimming pools. The increase in fiscal year 2009/10 revenue is primarily due to increased licensing fees for Animal Care. Fiscal Year 2009/2010 Fines and Forfeits 1.13% Misc 1.49% Charges for Services 19.42% Intergovernmental revenues include various state and federal government contributions for emergency management and homeland security, and grants for family planning, WIC, child health initiatives, and HIV surveillance. Revenues are also derived from animal control services provided to incorporated municipalities including the city of Tucson. The decreased revenue is due to decreased grant funding and city of Tucson participation revenue. Licenses and Permits 15.40% Intergov't 62.56% Charges for Services include services that range from processing birth and death certificates to providing immunizations and other public health related services. The department also charges fees for animal care services. Fees are charged for housing impounded animals; transferring and copying licensing records; adoption, spay, and neutering services; vaccinations; and other services. Increased revenue is primarily due to increased immunization and birth/death certificate fees. Fines and Forfeits include city court fines, animal control citations, and penalties for late licensing. Interest earned in fiscal years 2005/06, 2006/07, and 2007/08 was from an Animal Care cash balance. Miscellaneous revenues include postage, copying services, bad check collections, stale dated warrants, local program funding, and mobile clinic rental. The anticipated decrease is primarily due to decreased local program funding. Note: Other funding sources include $9,353,853 in General Fund support. Revenue Object Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous Total Revenue FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 2,293,059 2,214,272 2,404,496 2,452,230 2,729,169 10,923,640 9,840,804 11,672,918 11,643,405 11,090,372 2,278,798 2,424,521 2,581,603 2,645,450 3,442,294 174,780 213,428 180,487 206,800 200,557 2,063 3,391 5,301 394,932 16,067,272 238,129 14,934,545 427,992 348,389 17,296,274 264,351 17,726,743 FY 2005/2006 9-19 17,272,797 Pima County FY 2009/2010 Adopted Budget REGIONAL FLOOD CONTROL DISTRICT Special Revenue Fund Tax revenues are only derived from a secondary tax levy on real property and secured personal property. The fiscal year 2009/10 secondary net assessed value of real and secured personal property is $8,885,189,956, which is an increase of $200,738,213 over the fiscal year 2008/09 final valuation. The tax rate for fiscal year 2009/10 is $0.2635 per $100 of net assessed value. This is a reduction of $.0300 from the fiscal year 2008/09 rate of $0.2935 per $100 of net assessed value. Total secondary property tax collections are budgeted at $23,292,838 with current year collections of $22,509,449 and delinquent taxes of $783,389. (The current year collections reflect expected collection rates.) Fiscal Year 2009/2010 Charges for Services 0.21% Intergov't 0.17% Intergovernmental revenue results from a cooperative effort with the state for a US Fish and Wildlife grant to fund the County’s ecological multi-species monitoring plan and program. Interest 0.15% Misc 0.77% Taxes 98.70% Charges for Services are from the sales of various manuals and in-lieu of detention fees. Interest earnings of $35,000 are expected in fiscal year 2009/10 from the Local Government Investment Pool. The decrease from fiscal year 2008/09 is due to a lower fund balance and lower interest rates. Miscellaneous revenues include $30,000 from rentals of property, $150,000 from riparian area development mitigation payments, and $750 from the sale of manuals. Revenue Object FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 19,821,655 22,738,616 25,331,448 25,332,649 23,292,838 Intergovernmental 2,157 1,440,138 923,657 217,470 40,000 Charges for Services 4,321 226,068 165,126 175,000 50,000 Interest 327,053 278,317 144,984 100,000 35,000 Miscellaneous 162,771 256,561 79,082 Total Revenue 20,317,957 24,939,700 26,644,297 180,750 26,005,869 180,750 23,598,588 Taxes 9-20 Pima County FY 2009/2010 Adopted Budget RISK MANAGEMENT Internal Service Fund Fiscal Year 2009/2010 Charges for Services revenues include Self Insurance Reserve premium payments from departments which cover occupational medical management $5,678,807, liability claims $9,388,187, unemployment insurance $607,500, health benefit premiums $2,449,062, environmental damage $98,872, and property damage $1,124,500. The premium revenue changes are based on the number and type of claims filed. Actuaries recommend premium guideline levels based upon established accounting standards. Interest 1.10% Interest earnings of $215,000 are expected from the Local Government Investment Pool for the Trust Fund Reserve. Earnings are expected to decrease due to decreased interest rates. Misc. 0.10% Charges for Services 98.80% Miscellaneous revenues in fiscal year 2005/06 and fiscal year 2006/07 include recoveries from a pooled investment fund loss, stale dated warrants, settlements, and various refunds. Fiscal year 2007/08 miscellaneous revenues include pooled investment fund loss recovery, stale dated warrants, settlements, various refunds, and property rent. Fiscal year 2009/10 miscellaneous revenue is property rent. Revenue Object Charges for Services Interest Miscellaneous Total Revenue FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 14,527,449 17,587,656 19,363,303 17,877,342 19,346,928 1,380,046 2,206,696 1,751,712 1,556,006 215,000 699,623 16,607,118 654,667 20,449,019 327,188 21,442,203 19,433,348 20,400 19,582,328 9-21 Pima County FY 2009/2010 Adopted Budget SOLID WASTE MANAGEMENT Special Revenue Fund Fiscal Year 2009/2010 Intergovernmental revenue of $1,200,000 is state tire recycling funding. Interest 0.59% Charges for Services includes $3,780,000 in landfill waste disposal fees and tire collection fees of $84,000. The decrease of $98,500 from fiscal year 2008/09 is due to lower tire collection fees associated with the economic slowdown, and reduction in hours of operation for landfills and transfer stations partially offset by postponing the closure of the Tangerine landfill. Interest earnings of $30,500 are from the Local Government Investment Pool. The decrease of $54,825 is due to a lower cash fund balance and interest rate. Misc. 0.66% Intergov't 23.40% Charges for Services 75.35% Miscellaneous revenues of $33,750 are from the sale of recyclable items from the landfills and collection stations. The decrease of $20,500 is due to depressed market conditions and a reduction in hours of operation at landfills and transfer stations. FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 Intergovernmental 1,136,454 1,196,175 1,152,277 1,200,000 1,200,000 Charges for Services 4,531,428 4,747,277 5,842,485 3,962,500 3,864,000 Interest 143,690 175,594 159,827 85,325 30,500 Miscellaneous 121,705 87,707 89,153 54,250 33,750 Total Revenue 5,933,277 6,206,753 7,243,742 5,302,075 5,128,250 Revenue Object 9-22 Pima County FY 2009/2010 Adopted Budget STADIUM DISTRICT Special Revenue Fund Intergovernmental revenues consist of a recreational vehicle space surcharge and a car rental surcharge. Pima County is authorized by the state to collect up to $3.50 per car rental contract. The County also levies a surcharge of $0.50 per day for recreational vehicles. The collections are budgeted at $1,300,000 for car rentals and at $104,000 for recreational vehicle space surcharges. The decrease of $630,000 from fiscal year 2008/09 is due to the economic recession. Fiscal Year 2009/2010 Misc. 37.51% Charges for Services revenues in fiscal years 2005/06 and 2006/07 represent unbudgeted fees received for the use of the Stadium’s playing fields. Intergov't 61.96% Interest 0.53% Interest earnings of $12,000 are expected from the Treasurer’s commingled interest distribution. The decrease from fiscal year 2008/09 is due to lower interest rates and lower cash balances. Miscellaneous revenues include major league baseball spring training activities, parking and concessions, and other events held at the stadium complex. Events include concerts, car shows, and other similar activities. Miscellaneous revenue decreased $426,203 from fiscal year 2008/09 primarily due to the release of the Chicago White Sox from their spring training contract in exchange for a payment of $5,000,000 to the Stadium District. Note 1: Other funding sources include operating transfers from the General Fund for the following: $2,288,637 for transient lodging excise (hotel/motel) tax collected by Pima County and distributed to the Stadium District; $1,096,035 for maintenance of the baseball practice fields; and $196,417 for operation of the Kino Ecosystem Restoration Project. Note 2: In fiscal year 2008/09 the Stadium District received unbudgeted revenue of $5,000,000 from the Chicago White Sox as payment for the release from their Spring Training contract. FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 1,802,612 1,907,199 1,948,433 2,034,000 1,404,000 37,635 19,022 9,622 7,296 15,694 15,000 12,000 Miscellaneous 1,138,440 1,201,477 1,512,254 1,276,003 849,800 Total Revenue 2,988,309 3,134,994 3,476,381 3,325,003 2,265,800 Revenue Object Intergovernmental Charges for Services Interest 9-23 Pima County FY 2009/2010 Adopted Budget TRANSPORTATION Special Revenue Fund Fiscal Year 2009/2010 Licenses and Permits revenues include $513,608 for the use of rights of way and $180,228 in permits and inspection fees. Increase of $483,836 is due primarily to new right of way fees charged to utilities. Interest 0.12% Charges for Services 0.40% Misc 0.32% Memo 0.21% Licenses and Permits 1.23% Intergovernmental revenues consist primarily of $37,894,391 in Highway User Revenue Funds (HURF) distributed by the state of Arizona for the development and maintenance of County roads. Another large component is $13,760,825 of state shared vehicle license tax revenue. Estimates of these combined sources were provided by the Pima Association of Governments and represent a decrease of $7,774,235 from fiscal year 2008/09. Federal revenue includes $810,120 for road maintenance and emergency repairs, $539,056 Intergov't for rural transit, $180,000 in a middle school 97.72% education program, $124,000 in a bike and pedestrian program, $83,000 in safety programs, and $11,000 from the National Forest Reserve. Revenue from the town of Marana includes $84,515 to support rural transit and revenue from the city of Tucson includes $2,000 for bike and pedestrian safety programs. State revenue of $45,090 is reimbursement for the Airport Master Plan. The decrease in state revenue is 1,141,182 and is due primarily to a $1,000,000 decrease in the Highway Extension/Expansion Loan Program (HELP) revenue. As the result of voter approval in an election on May 16, 2006 for the Regional Transportation Authority, a half cent sales tax will provide funding of $1,343,286 for expanded transit services including approximately $960,987 for special needs, $277,000 for a game and fish study, $65,299 supporting rural transit, and $40,000 for a transition plan. Charges for Services include $165,609 in impact fees and highway and street fees charged to newly constructed subdivisions, $32,760 from the abandonment of County property and rights of way, and $27,562 from sale of electronic data and maps. The decrease of $149,069 is due to the construction slowdown. Interest earnings decrease by $536,946 and is due to lower interest rate. Miscellaneous revenue includes $110,931 in earnings from County rental properties, $66,600 in reimbursements for damages to property, and $4,850 in miscellaneous cost recovery reimbursements. Memo revenue of $120,000 is expected from the sale of surplus County land and prior fiscal years included the sale of land, cattle guards, and vehicles. Note: Other funding sources include operating transfers of $3,325,000 from the General Fund for public transit and graffiti abatement and $38,140 from an improvement district. 9-24 Pima County FY 2009/2010 Adopted Budget TRANSPORTATION Special Revenue Fund Revenue Object Licenses and Permits FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 FY 2009/2010 367,819 243,680 199,700 210,000 693,836 58,368,225 62,607,754 63,761,396 63,903,057 54,877,283 1,602,498 814,829 331,228 375,000 225,931 Interest 839,862 677,398 503,448 606,318 69,372 Miscellaneous 765,449 437,365 213,560 137,450 182,381 Memo 376,422 527,363 25,004 62,320,275 65,308,389 65,034,336 Intergovernmental Charges for Services Total Revenue 9-25 120,000 65,231,825 56,168,803 Pima County FY 2009/2010 Adopted Budget WASTEWATER RECLAMATION Enterprise Fund Licenses and Permits revenues are initial application fees for industrial users of wastewater treatment systems. Fiscal Year 2009/2010 Interest 0.26% Intergovernmental revenues in prior years are from federal funding for a new prison sewer system and a federal grant funding which ended in fiscal year 2006/07. Misc 0.07% Capital Contributions 6.76% Fines and Forfeits 0.01% Charges for Services consist of $115,198,365 in sewer user fees, $20,795,500 in sewer connection fees, $1,432,180 in sanitation fees, and $13,000 in small construction activity permits. Due to approved rate increases, sewer user fees increased by $27,498,941. The fixed service fee increased $1.50 in the spring of 2009 and will increase another $1.50 in January 2010. The volume rate increased 12.75% in the spring of 2009 with additional 12.75% increases in July 2009 and January 2010. Growth is assumed at 1%. Partially offsetting the increase in sewer user fees is a $11,969,616 decrease in connection fees due to the slowdown in economy. Charges for Services 92.90% Note: Miscellaneous includes Licenses and Permits Fines and Forfeits consist of industrial pretreatment fines of $10,000 assessed against various commercial customers of Wastewater Reclamation. Interest earnings decrease by $2,033,726 and is due to lower interest rates. Miscellaneous revenues of $100,000 are cost recovery and miscellaneous reimbursements. Capital Contributions are non-operating revenue. These non-cash capital contributions are physical assets and are not available to fund department operations. Note: Other funding sources include Certificates of Participation proceeds of $75,000,000 and Water Infrastructure Finance Authority (WIFA) loan proceeds of $10,002,383. Revenue Object Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous Capital Contributions Total Revenue FY 2005/2006 FY 2006/2007 FY 2007/2008 17,191 11,170 14,025 1,435,704 7,290,546 791,630 103,984,114 100,132,001 41,715 FY 2008/2009 FY 2009/2010 5,000 5,000 105,739,055 121,916,920 137,439,045 66,809 12,411 58,800 10,000 1,783,907 3,683,551 3,759,651 2,411,626 377,900 469,619 458,489 105,114 100,000 100,000 14,607,736 25,216,805 22,837,492 15,000,000 10,000,000 122,339,986 136,859,371 133,259,378 139,492,346 147,931,945 9-26 Pima County FY 2009/2010 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2008/2009 vs Fiscal Year 2009/2010 SOURCE OF REVENUES ADOPTED REVENUES FY 2008/2009 ADOPTED REVENUES FY 2009/2010 CHANGE EXPLANATION GENERAL FUND Assessor Other Miscellaneous Revenues 6,000 Clerk of the Board Alcoholic Beverages 2,000 General Government Fees 300 Clerk of the Superior Court Federal Revenue 300,000 General Government Fees 407,145 Other Miscellaneous Revenues 28,000 Court Fees 691,029 Interest 5,600 Other Fines & Forfeits 1,100,000 Fines 222,000 Community Development & Neighborhood Conservation Other Miscellaneous Revenues 104,840 Community Services None 0 Constables Court Fees 426,822 Miscellaneous Contingency None Contract Attorney Court Fees County Administrator None County Attorney Other Miscellaneous Revenues City Participation Elections General Government Fees City Participation State Revenue Facilities Management Rents and Royalties Other Miscellaneous Revenues Finance Other Miscellaneous Revenues Forensic Science Center Federal Revenue General Government Fees Charges for Services Miscellaneous General Fund Debt Service Interest 6,000 0 2,000 300 0 0 300,000 407,145 28,000 691,029 5,600 1,100,000 222,000 0 0 0 0 0 0 0 104,840 0 0 0 323,490 (103,332) 38,432 37,900 (532) 0 0 0 718,608 806,570 87,962 0 0 0 40,000 32,440 40,000 24,176 0 (8,264) 5,000 650,000 300,000 5,000 206,800 0 0 (443,200) (300,000) 4,170,290 2,372,476 (1,797,814) 26,087 26,087 139,200 92,400 (46,800) 3,614 2,700 1,155,000 3,500 0 7,800 1,190,500 3,500 (3,614) 5,100 35,500 0 25,000 25,000 Decrease due to decline in papers served due to current economic climate, less expensive process servers, and landlords willing to work with tenants to keep rental property occupied Decrease in services performed for County departments Improved rates of collection from defendants Reduced contribution by the City of Tucson to the Victim Witness Program Fewer jurisdictional elections Reverse primary and general sample ballots reimbursements Decrease in rents for County tenants (2.2m); 33 N. Stone (370.7k); U of A at Abrams Public Health Building 149.4k; city of Tucson 476.7k; Interagency Advocacy Center 154.5k; other rent decreases (57.5k) 0 End late/rush invoice processing fees Decrease in grant funding Increase in requests for copies Increase in demand for services from outside jurisdictions 0 9-27 Pima County FY 2009/2010 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2008/2009 vs Fiscal Year 2009/2010 SOURCE OF REVENUES General Government Revenues Alcoholic Beverages Auto Lieu Tax Business Licenses & Permits City Participation Contributions/Pub Enterprise Federal Revenue General Government Fees Interest Other Miscellaneous Revenues Overhead - Grant Reimbursement Sales & Use Tax State Revenue Taxes / Interest on Delq. Prop. Tax Taxes / Penalties on Delq. Prop.Tax Taxes / Personal Property Taxes / Real Property Transient Lodging Tax Graphic Services Interdepartmental Charges Miscellaneous Human Resources General Government Fees Indigent Defense Federal Revenue Information Technology Other Miscellaneous Revenues Rents and Royalties Institutional Health State Revenue Interest Other Miscellaneous Revenues Justice Court Ajo General Government Fees Justice Courts - Fines Other Miscellaneous Revenues Court Fees State Revenue Justice Court Green Valley Attorney Fees State Revenue Court Fees Justice Courts - Fines Justice Courts Tucson State Revenue General Government Fees Court Fees Justice Courts - Fines Other Fines & Forfeits Rents and Royalties Other Miscellaneous Revenues ADOPTED REVENUES FY 2008/2009 ADOPTED REVENUES FY 2009/2010 30,000 27,775,000 2,940,425 17,289 14,411,994 1,890,000 837,990 1,770,177 380,000 88,810 104,800,000 4,086,773 5,359,466 574,585 11,148,887 265,254,407 2,974,858 30,000 24,700,000 2,426,672 17,289 17,416,567 2,600,000 881,500 531,053 380,000 88,810 88,950,000 269,773 6,123,472 582,342 10,686,817 283,662,672 2,288,637 0 (3,075,000) (513,753) 0 3,004,573 710,000 43,510 (1,239,124) 0 0 (15,850,000) (3,817,000) 764,006 7,757 (462,070) 18,408,265 (686,221) 293,200 1,000 188,500 1,000 (104,700) 0 1,500 1,500 0 12,960 14,400 1,440 350,520 428,400 0 417,890 (350,520) (10,510) 0 63,204 69,765 4,625,000 53,912 69,765 4,625,000 (9,292) 0 1,355 203,140 350 18,258 35,141 1,355 203,140 350 18,258 36,286 0 0 0 0 1,145 11,760 35,441 13,500 210,000 0 36,333 17,340 210,000 (11,760) 892 3,840 0 Attorney appointments now handled by Contract Attorney department Increased Justice of the Peace salary reimbursement Increase in number of civil filings 340,808 725,209 1,444,239 3,443,867 44,625 6,000 60,000 396,111 810,000 1,707,600 2,975,037 110,000 6,000 60,000 55,303 84,791 263,361 (468,830) 65,375 0 0 Increased Justice of the Peace salary reimbursement Increased use of defensive driving program in lieu of paying citations Increase in civil filings Decreased traffic fines Increase in the number of forfeited bonds CHANGE EXPLANATION Decrease in new car purchases due to a slower economy and slower population growth than in past years Lower number of cable connections in unincorporated Pima County due to slow economy Increase in costs and expansion of County services Full funding of Federal PILT programs and economic stimulus funds Increase in costs and expansion of County services Lower interest rates, constant or decreasing fund balances, and mark-to-market adjustments Decrease due to economic down turn in the County and the state Exclusion of Prop 204 funds from the State that were not budgeted in FY 2008/09 Increase due to anticipated higher level of first year delinquencies Higher level of older delinquencies. Decrease due to lower valuations and a lower tax rate Increase due to higher valuations offset by a lower tax rate and slightly lower collection rates Decrease due a slow down in the state and national economies resulting in reductions in hotel occupancy Decreased usage of design services by County departments Increased use of Federal Internship program End of University Physicians Hospital operations support reimbursements Decreased cell tower site leases Graduate Medical Education 2.5m and Disproportionate Share Hospital 2.125m matching funds UPI/UPH note receivable interest revenue Increased Justice of the Peace salary reimbursement 9-28 Pima County FY 2009/2010 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2008/2009 vs Fiscal Year 2009/2010 SOURCE OF REVENUES Juvenile Court Federal Revenue Court Fees Superior Courts - Fines Correctional Housing Other Miscellaneous Revenues Kino Sports Complex Culture & Recreation Fees Other Miscellaneous Revenues Rents and Royalties Natural Resources, Parks, & Recreation Culture & Recreation Fees General Government Fees Other Miscellaneous Revenues Rents and Royalties Non Departmental Transient Lodging Tax Office of Court Appointed Counsel Court Fees Justice Court - Fines Procurement Other Miscellaneous Revenues Public Fiduciary Court Fees General Government Fees Other Miscellaneous Revenues Recorder General Government Fees Other Miscellaneous Revenues School Superintendent Federal Revenue Other Miscellaneous Revenues Sheriff Federal Revenue Penalties/Delinquent Taxes Business Licenses & Permits Jury Fees Sheriff Dept Fees Correctional Housing Justice Courts - Traffic Fines Other Miscellaneous Revenues Superior Court Federal Revenue Other Miscellaneous Revenues Superior Court Mandated Services Court Fees Other Miscellaneous Revenues Treasurer General Government Fees TOTAL GENERAL FUND REVENUE ADOPTED REVENUES FY 2008/2009 ADOPTED REVENUES FY 2009/2010 CHANGE EXPLANATION 180,000 37,000 4,000 288,000 5,000 137,000 30,000 0 0 5,000 (43,000) (7,000) (4,000) (288,000) 0 Decrease in National School Lunch Program revenue due to decrease in number of meals served Decrease in collection of fees assessed due to delinquency Change in accounting for fines with Superior Court Expiration of Pascua Yaqui contract to house juvenile detainees 136,000 24,500 31,000 126,000 1,500 25,500 (10,000) (23,000) (5,500) Decrease in sports leagues, classes and summer camp fees Rewer equipment rentals and refunds Lower room and ramada rentals 533,550 2,500 71,500 8,400 744,300 0 77,500 2,400 210,750 (2,500) 6,000 (6,000) Increase in class, ramada, and field use fees Reduced federal land monitoring services Change in account classification Change in account classification 4,374,791 3,365,643 (1,009,148) 0 0 100,600 3,999,436 100,600 3,999,436 6,000 6,000 0 480,918 15,000 2,400 694,931 15,000 1,200 214,013 0 (1,200) Decrease in postage charges collected 2,342,500 205,500 2,260,000 160,000 (82,500) (45,500) Decreased recording fees due to reduction in number of documents recorded Decreased postage fees collected for returning recorded documents by mail 38,533 1,025,000 73,213 240,000 34,680 (785,000) 300,000 40,000 15,500 800 850,148 7,030,000 300,000 40,000 15,500 500 957,148 7,994,350 0 0 0 (300) 107,000 964,350 10,000 30,000 10,000 40,000 0 10,000 Increase in court ordered inmate restitution 262,000 0 278,027 40,000 16,027 40,000 Increase in Title IV-D reimbursements Revenue from City of South Tucson for pretrial services based on IGA 125,023 100,000 125,023 100,000 0 0 150 150 0 481,334,223 483,589,915 2,255,692 Decrease due to slow down in the state and national economies resulting in reduced hotel occupancy rates Fees associated with newly created Photo Traffic Enforcement program Fines from newly created Photo Traffic Enforcement program Higher billing rates and increase in collection rate Change in allocation of federal forest fees Decreased reimbursements for school district election services Lower reimbursements from staff performing jury duty Increase in fees from state mandated tow program Increase in inmate population generating reimbursements from federal, state, and cities; higher per diem rate now being charged to municipalites for pretrial services 9-29 Pima County FY 2009/2010 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2008/2009 vs Fiscal Year 2009/2010 SOURCE OF REVENUES ADOPTED REVENUES FY 2008/2009 ADOPTED REVENUES FY 2009/2010 31,926,830 26,001,108 (5,925,722) 2,100,000 503,000 600,000 355,000 370,000 271,500 600,000 390,000 (1,730,000) (231,500) 0 35,000 14,587,872 24,053,124 302,200 163,678 (138,522) 35,000 1,330,926 17,500 1,276,398 (17,500) (54,528) 2,142,200 36,150 1,770,900 17,850 (371,300) (18,300) 100,000 180,750 25,332,649 217,470 175,000 35,000 180,750 23,292,838 40,000 50,000 (65,000) 0 (2,039,811) (177,470) (125,000) 448,619 401,105 (47,514) Decrease in collections for improvement districts: Hayhook Ranch (29k); La Cholla (16k); Camino Ojo de Agua (3k) 4,565,296 4,816,163 250,867 6,737,130 6,797,106 59,976 County Attorney Fill the Gap (7.2k); Indigent Defense Fill the Gap (8.9k); Juvenile Title IV-E 70k; Co Atty Law Enforcement Antiracketeering (82.5k); Courts Fill the Gap 17.7k; Co Atty Victim Witness Comp (2.8k); Co Atty Employer Sanctions 500k; JC Tucson FARE (3k); LD Training Fund 11.2k; PD Training Fund 45k; Sheriff State RICO (150k); Economic Development & Tourism (322.9k); Recorder Document Storage and Retrieval 184.4k Court Automation Fund 150k; Photo Traffic Enforcement 200k; Juvenile Probation Services (42k); JC GV Court Automation Fund 5.2k; JC GV Photo Traffic Enforcement 3k; JC Ajo Court Automation Fund 2.7k; SC Child Support 1.3k; SC Conciliation 51.5k; SC Probation (110.4k); SC Cty Law Library 8.7k; Recorder Document Storage & Retrieval (210k) Co Atty Bad Check Program (51.5k); Juvenile Victim Restitution (4k) Juvenile Probation Services (22k); Juvenile Victim Restitution (.9k); Public Works Building (155.9k); SC Probation (157.3k); SC Local Crt Automation (36.5k); SC Child Support (5.3k); Courts Fill the Gap (24k); SC Cty Law Library (4.4k); SC Conciliation (25k); SC Probate (.8k); COC Doc Storage & Retrieval (31.5k); Sheriff Criminal Justice Enhancement (40k); Sheriff Commissary (12k); Indigent Defense Fill the Gap (29.4k); Sheriff Federal RICO (2k); Sheriff State RICO (2k); Sheriff Inmate Welfare Fund (25k); Recorder Document Storage & Retrieval (104.5k); Co Atty Fill the Gap (45k); Co Atty Law Enforcement Antiracketeering (159k); Co Atty Victim Restitution 2k; Co Atty Victim Witness Comp 30.5k; Co Atty Bad Check Program (8k); Co Atty C.O.T. Consumer Protection (.4k); LD Training Fund 1.2k; PD Training Fund .5k; Economic Development and Tourism (3k); Taxpayer Information Fund (15.5k); Neighborhood Conservation (65k) Juvenile Victim Restitution (17k); Taxpayer Information Fund 5k; Co Atty Law Enforcement Antiracketeering (474.9k); Co Atty Bad Check Program (2k); Economic Development and Tourism (50k); Facilities Renewal Fund 2.785m; SC Conciliation 1.5k; SC Probation 35k; Public Works Building (1.398m); Parks Special Programs (10k) CHANGE EXPLANATION SPECIAL REVENUE FUNDS County Free Library Taxes Intergovernmental Interest Fines and Forfeits Miscellaneous Employment and Training Intergovernmental Miscellaneous Environmental Quality Interest Intergovernmental Licenses and Permits Miscellaneous Flood Control District Interest Miscellaneous Taxes Intergovernmental Charges for Services Improvement Districts Special Assessment Other Special Revenue Funds Intergovernmental Charges for Services Fines and Forfeits Interest 603,500 1,606,060 548,000 666,105 Miscellaneous 7,299,778 8,175,317 9,465,252 (55,500) (939,955) 875,539 Increase in assessed valuations 834k; tax rate decrease of $0.075, (7.2m); increased delinquent tax collections 440k Decrease in city of Tucson participation (2m); city of Oro Valley cost reimbursement 270k Declining interest rates Increase in private donations Federal Stimulus 6.9m, city of Tucson Water Assistance grant 100k; Regional Logistics Workforce grants 532k; city of Tucson LIHEAP 519k; increased CSG CAA fundings 967k; changes in other grants 447k Decrease in private grants Decrease in fund balance and lower yield rate Decrease primarily due to reduction in Clean Air No Drive Day grant (76k) and Fugitive Dust Program (35k) partially offset by increase of 55k for EPA 105 Decrease due to anticipated reductions in construction activities Decrease primarily due to anticipated reduction in public record requests Decrease in fund balance and lower interest rate Decrease primarily due to $0.03 reduction in tax rate Decrease in Multi-Species Grant US Fish and Wildlife Decrease in the sale of manuals and In-Lieu of Detention fees 9-30 Pima County FY 2009/2010 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2008/2009 vs Fiscal Year 2009/2010 ADOPTED REVENUES FY 2008/2009 ADOPTED REVENUES FY 2009/2010 41,321,314 51,671,649 46,584 34,700 (11,884) Miscellaneous 1,539,849 820,798 (719,051) Public Health Charges for Services 2,645,450 3,442,294 796,844 Fines and Forfeits Intergovernmental Licenses and Permits 206,800 11,643,405 2,452,230 200,557 11,090,372 2,729,169 (6,243) (553,033) 276,939 Miscellaneous Solid Waste Intergovernmental Charges for Services Interest Miscellaneous Stadium District Intergovernmental Interest Miscellaneous Transportation Charges for Services Interest Intergovernmental 348,389 264,351 (84,038) Increase primarily in health fees collected due to fee increases for immunizations and Vital Registration birth and death certificates, along with fee increases for Family Planning and Disease Control clinics, and Animal Care services Animal Care late fees (4k) and citations (2k) Miscellaneous changes in grant funding (393k), Animal Care IGA with City of Tucson (160k) Increase in Animal Care license collections primarily due to fee increases 360k, partially offset by decrease in Consumer Health & Food Safety (83k) Primarily due to decrease in local program funding 1,200,000 3,962,500 85,325 54,250 1,200,000 3,864,000 30,500 33,750 0 (98,500) (54,825) (20,500) Decrease due primarily to less tire disposal revenue and tipping fee revenue from non-licensed vendors Decrease in fund balance and lower yield rate Decrease in recycling revenue due to depressed market conditions 2,034,000 15,000 1,276,003 1,404,000 12,000 849,800 (630,000) (3,000) (426,203) Car rental surcharge decrease (504k); RV space surcharge decrease (126k) Declining interest rates Release of Chicago White Sox from Spring Training contract (472.5k), increase in event revenue 46.3k 375,000 606,318 63,903,057 225,931 69,372 54,877,283 (149,069) (536,946) (9,025,774) Licenses and Permits Miscellaneous Memo Revenue 210,000 137,450 0 693,836 182,381 120,000 235,248,354 233,751,185 (1,497,169) DEBT SERVICE Taxes Intergovernmental Interest TOTAL DEBT SERVICE 57,164,072 7,500 1,000,000 58,171,572 68,930,137 7,500 1,000,000 69,937,637 11,766,065 0 0 11,766,065 Increase primarily due to increase in tax rate 11.3m, increase in delinquent taxes 463k CAPITAL PROJECTS Intergovernmental Charges for Services Interest Miscellaneous TOTAL CAPITAL PROJECTS 25,848,887 9,424,903 1,117,697 94,122 36,485,609 51,473,938 10,991,612 750,688 0 63,216,238 25,625,051 1,566,709 (367,009) (94,122) 26,730,629 Mainly due to increase in Regional Transportation Authority projects and federal stimulus Increases of funding sources for various projects Decrease due to lower interest rate Reverse one-time revenue SOURCE OF REVENUES Other Special Revenue Funds Grants Intergovernmental Interest TOTAL SPECIAL REVENUE FUNDS CHANGE 10,350,335 483,836 44,931 120,000 EXPLANATION Juvenile Court Grants (1.764m); County Attorney Grants 86.4k; Community Development Grants 7.673m; Sheriff Grants (1.321m); Superior Court Grants (721.8k); Parks Grants 17.3k; Public Defender Training Fund (59.2k); Legal Defender Training Fund (15.5k); School Reserve Fund 1.34m; Facilities Management Grants 3.982m; Elections Grants 1.154m; Justice Court Tucson Grants (20.2k); County Attorney Grants (6k); Forensic Science Center Grants 1.7k; LD Training Fund (4.7k); PD Training Fund (2.9k); County Attorney Grants 22.8k; Juvenile Court Grants 35.2k; Community Development Grants (602k); School Reserve Fund (175k); Decrease in impact fees due to construction slowdown Decrease due to lower yield rate Decrease in highway funds (7.2m), state revenue (1.1m), and reduction in new vehicle purchases (0.5m) Increase for new right of way fees charged to utilities Increase in rent on County-owned property 29k and property damage reimbursement 15k Sale of excess land 9-31 Pima County FY 2009/2010 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2008/2009 vs Fiscal Year 2009/2010 SOURCE OF REVENUES ADOPTED REVENUES FY 2008/2009 ADOPTED REVENUES FY 2009/2010 7,176,537 3,757,000 500,000 129,000 3,220,100 2,859,000 7,500 136,000 (3,956,437) (898,000) (492,500) 7,000 5,058,352 221,917,892 4,331,575 194,326,568 (726,777) (27,591,324) 1,782,960 208,285 244,826 461,109 (1,538,134) 252,824 118,000 1,764,946 50,000 1,822,716 (68,000) 57,770 5,000 121,916,920 5,000 137,439,045 0 15,522,125 58,800 2,411,626 15,000,000 100,000 10,000 377,900 10,000,000 100,000 (48,800) (2,033,726) (5,000,000) 0 381,905,318 355,391,339 (26,513,979) 1,193,145,076 1,205,886,314 CHANGE EXPLANATION ENTERPRISE FUNDS Development Services Licenses and Permits Charges for Services Interest Miscellaneous Medical Services Intergovernmental Charges for Services Interest Miscellaneous Parking Garages Interest Miscellaneous Wastewater Reclamation Licenses and Permits Charges for Services Fines and Forfeits Interest Memo Revenue Miscellaneous TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS Decrease due to the slowdown in construction activity Decrease due to the slowdown in construction activity Due to decrease in fund balance and lower interest rates Decrease due to the slowdown in construction activity Decreased grant funding Pima Health System & Services (PHS&S) decrease due primarily to decreased membership in acute care plan (30.4m), partially offset by increased capitation fee revenue in long term care plan 3m PHS&S anticipated decrease in cash balances and lower interest rates PHS&S primarily due to increased local grant funding Declining interest rates Increased parking revenues due to $5 increase in monthly parking fees Increase due primarily to approved rate increase 27.5m partially offset by fees associated with construction slowdown (12m) Decrease due to construction slowdown of subdivision/sewer plan review Decrease due to lower yield rate Decrease due to construction slowdown 12,741,238 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS Communications Charges for Services Interest Miscellaneous Fleet Services Charges for Services Interest Intergovernmental Memo Revenue Miscellaneous Graphic Services Charges for Services Interest Miscellaneous Risk Management Charges for Services Interest Miscellaneous TOTAL INTERNAL SERVICE FUNDS TOTAL REVENUES 4,640,898 76,000 70,355 5,058,862 34,673 83,397 417,964 (41,327) 13,042 20,494,058 180,000 1,072,594 231,525 157,080 16,891,336 52,776 1,045,000 20,000 188,020 (3,602,722) (127,224) (27,594) (211,525) 30,940 1,300,000 0 1,000 948,000 1,000 5,000 (352,000) 1,000 4,000 17,877,342 1,556,006 0 47,656,858 19,346,928 215,000 20,400 43,910,392 1,469,586 (1,341,006) 20,400 (3,746,466) 1,240,801,934 1,249,796,706 Increase in number of network infrastructure, telephone and radio units served Declining interest rates Increased reimbursements from non-County agencies using services Decrease in motor pool rates and direct/special bill rates charged to departments Declining interest rates Decrease in off road vehicle diesel fuel tax refunds Decrease in sale of fixed assets Increase in insurance accident reimbursements 25k and increase in metals recycling revenue 5.9kK Decrease in demand for printing services provided to County departments Interest on fund cash balance Increase in printing services provided to non County organizations Increased liability and health premiums Declining interest rates Property rent 8,994,772 9-32 Pima County FY2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Expenditures COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION ASSESSOR STATUTORY MANDATES TOTAL ASSESSOR 1,165,720 7,243,784 1,165,720 7,243,784 8,409,504 8,409,504 1,881,096 1,881,096 1,881,096 1,881,096 678,601 577,400 678,601 577,400 1,256,001 1,256,001 BOARD OF SUPERVISORS BOARD OF SUPERVISORS TOTAL BOARD OF SUPERVISORS CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT TOTAL CLERK OF THE BOARD COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR FACILITIES RENEWAL FUND 1,819,672 TOTAL COUNTY ADMINISTRATOR 1,159,735 1,819,672 1,159,735 1,819,672 1,159,735 2,979,407 1,491,980 1,154,291 2,646,271 1,491,980 1,154,291 2,646,271 ELECTIONS ELECTIONS TOTAL ELECTIONS FINANCE & RISK MANAGEMENT ADMINISTRATION BUDGET FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS SYSTEMS 926,385 1,475,895 1,351,951 873,185 1,804,208 1,173,988 TOTAL FINANCE & RISK MANAGEMENT 50,000 926,385 1,475,895 1,351,951 923,185 1,804,208 1,173,988 7,605,612 50,000 7,655,612 2,706,213 110,100 2,816,313 2,706,213 110,100 2,816,313 FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER TOTAL FORENSIC SCIENCE CENTER HUMAN RESOURCES COMPENSATION/BENEFITS/CLASSIFICATION RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES TOTAL HUMAN RESOURCES 1,020,758 1,148,729 472,167 1,020,758 1,148,729 472,167 2,641,654 2,641,654 444,109 8,473,454 199,743 444,109 8,473,454 199,743 199,743 9,117,306 INFORMATION TECHNOLOGY COMMUNICATIONS INFORMATION TECHNOLOGY IT ENHANCEMENT TOTAL INFORMATION TECHNOLOGY 8,917,563 10-1 Pima County FY2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Expenditures NON DEPARTMENTAL CONTINGENCY DEBT SERVICE EMPLOYEE BENEFIT LIABILITY FUND GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL 46,103,624 110,138,905 1,000,000 5,921,435 705,000 61,568 7,043,414 TOTAL NON DEPARTMENTAL 59,773,473 1,061,568 110,138,905 46,103,624 110,138,905 1,000,000 5,921,435 705,000 61,568 7,043,414 170,973,946 PROCUREMENT ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & MWBE TOTAL PROCUREMENT 599,578 527,903 859,506 235,540 599,578 527,903 859,506 235,540 2,222,527 2,222,527 RECORDER ADMINISTRATION INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 383,864 845,494 1,423,794 184,360 383,864 1,361,559 845,494 1,608,154 2,653,152 1,545,919 4,199,071 2,453,751 556,500 3,010,251 2,453,751 556,500 3,010,251 103,832,198 5,837,856 1,361,559 TOTAL RECORDER TREASURER TREASURER OPERATIONS TOTAL TREASURER TOTAL COUNTY ADMINISTRATION 110,138,905 219,808,959 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FINANCE & RISK MANAGEMENT RISK MANAGEMENT 19,820,862 INFORMATION TECHNOLOGY COMMUNICATIONS 4,808,031 TOTAL INTERNAL SERVICE - COUNTY ADMINISTRATION 10-2 24,628,893 Pima County FY2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Revenues COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION TOTAL ASSESSOR 6,000 6,000 6,000 6,000 2,300 2,300 2,300 2,300 CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT TOTAL CLERK OF THE BOARD COUNTY ADMINISTRATOR FACILITIES RENEWAL FUND 2,785,421 2,785,421 2,785,421 2,785,421 211,800 1,154,291 1,366,091 211,800 1,154,291 1,366,091 TOTAL COUNTY ADMINISTRATOR ELECTIONS ELECTIONS TOTAL ELECTIONS FINANCE & RISK MANAGEMENT FINANCIAL OPERATIONS TOTAL FINANCE & RISK MANAGEMENT 92,400 92,400 92,400 92,400 FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER TOTAL FORENSIC SCIENCE CENTER 1,201,800 2,200 1,204,000 1,201,800 2,200 1,204,000 HUMAN RESOURCES STAFF SERVICES TOTAL HUMAN RESOURCES 1,500 1,500 1,500 1,500 417,890 417,890 417,890 417,890 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY TOTAL INFORMATION TECHNOLOGY NON DEPARTMENTAL DEBT SERVICE GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL 69,937,637 69,937,637 25,000 441,635,604 401,105 3,365,643 69,937,637 515,364,989 25,000 441,635,604 401,105 3,365,643 TOTAL NON DEPARTMENTAL 445,026,247 401,105 PROCUREMENT VENDOR RELATIONS & MWBE TOTAL PROCUREMENT 6,000 6,000 6,000 6,000 RECORDER INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 796,375 TOTAL RECORDER 10-3 1,905,000 515,000 184,360 796,375 1,905,000 699,360 2,420,000 980,735 3,400,735 Pima County FY2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Revenues TREASURER TREASURER OPERATIONS TOTAL TREASURER TOTAL COUNTY ADMINISTRATION 150 97,500 97,650 150 97,500 97,650 449,386,087 5,421,252 69,937,637 524,744,976 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FINANCE & RISK MANAGEMENT RISK MANAGEMENT 19,582,328 INFORMATION TECHNOLOGY COMMUNICATIONS 5,176,932 TOTAL INTERNAL SERVICE - COUNTY ADMINISTRATION 10-4 24,759,260 Pima County FY 2009/2010 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION ASSESSOR STATUTORY MANDATES 22.0 138.5 TOTAL ASSESSOR 160.5 BOARD OF SUPERVISORS BOARD OF SUPERVISORS 24.0 TOTAL BOARD OF SUPERVISORS 24.0 CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT 7.0 10.0 TOTAL CLERK OF THE BOARD 17.0 COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR 17.8 TOTAL COUNTY ADMINISTRATOR 17.8 ELECTIONS ELECTIONS 17.0 TOTAL ELECTIONS 17.0 FINANCE & RISK MANAGEMENT ADMINISTRATION BUDGET FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS RISK MANAGEMENT SYSTEMS 9.0 14.0 20.9 12.0 31.0 24.5 12.1 TOTAL FINANCE & RISK MANAGEMENT 123.5 FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER 27.0 TOTAL FORENSIC SCIENCE CENTER 27.0 HUMAN RESOURCES COMPENSATION/BENEFITS/CLASSIFICATION RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES 14.2 16.4 6.4 TOTAL HUMAN RESOURCES 37.0 INFORMATION TECHNOLOGY COMMUNICATIONS INFORMATION TECHNOLOGY 28.0 100.0 TOTAL INFORMATION TECHNOLOGY 128.0 10-5 Pima County FY 2009/2010 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PROCUREMENT ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & MWBE 9.0 7.0 11.8 4.0 TOTAL PROCUREMENT 31.8 RECORDER ADMINISTRATION INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 4.0 10.5 17.0 18.8 TOTAL RECORDER 50.3 TREASURER TREASURER OPERATIONS 40.0 TOTAL TREASURER 40.0 673.9 TOTAL COUNTY ADMINISTRATION Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 10-6 Pima County FY 2009/2010 Adopted Budget Assessor Expenditures: 8,409,504 Revenues: FTEs 6,000 160.5 Function Statement: Locate, identify, list, value, and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Mandates: ARS Title 42: Taxation Expenditures by Program Administration 13.86% Assessor Statutory Mandates 86.14% Sources of All Funding Department Revenue 0.07% General Fund Support 99.93% 10-7 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: ASSESSOR Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted ADMINISTRATION 1,818,848 1,290,672 1,165,720 ASSESSOR STATUTORY MANDATES 7,149,542 7,359,969 7,243,784 Total Expenditures 8,968,390 8,650,641 8,409,504 ADMINISTRATION 1,942 6,000 6,000 ASSESSOR STATUTORY MANDATES 3,063 0 0 Total Revenues Net Operating Transfers In/(Out) 5,005 0 6,000 0 6,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 8,963,385 0 0 8,644,641 0 0 8,403,504 Total Program Funding 8,968,390 8,650,641 8,409,504 Funding by Source Revenues Staffing (FTEs) by Program ADMINISTRATION 22.0 22.0 22.0 ASSESSOR STATUTORY MANDATES 139.0 138.5 138.5 Total Staffing (FTEs) 161.0 160.5 160.5 10-8 Pima County FY2009/2010 Adopted Budget Program Summary Department: ASSESSOR Program: 1000 ADMINISTRATION Function Provide administrative, managerial, and network support for all functions in the Pima County Assessor’s Office. Description of Services Ensure compliance of statutory mandates. Provide personnel and payroll services. Budget and monitor the use of public funds. Manage and direct information systems administration. Program Goals and Objectives - Ensure the proper and timely performance of all functions mandated to the Assessor by law - Administer, direct, and manage County personnel policies and procedures - Prepare fiscally realistic and responsible budgets - Monitor procurement and operational services - Maintain a local area network system with current technologies - Develop electronic methods to enhance processing of tabular and graphic data Program Performance Measures ARS Title 42 statutory mandates met Personnel and payroll services provided Computer system maintained and upgraded for most efficient operations possible FY2007/2008 Actual FY2008/2009 Estimated yes yes yes yes yes no FY2009/2010 Planned yes yes yes Program Expenditures by Object FY2007/2008 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,331,839 414,224 72,785 895,625 395,047 0 815,732 339,988 10,000 1,818,848 1,290,672 1,165,720 1,942 6,000 6,000 1,942 6,000 6,000 0 0 0 0 0 1,816,906 0 0 1,284,672 0 0 1,159,720 1,818,848 1,290,672 1,165,720 22.0 22.0 22.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-9 Pima County FY2009/2010 Adopted Budget Program Summary Department: ASSESSOR Program: 1000 ASSESSOR STATUTORY MANDATES Function Administer and direct statutory mandates, legislative changes, and Arizona Department of Revenue guidelines. Maintain and manage mandates of the Arizona Department of Commerce and the U.S. Department of Commerce. Description of Services Identify, classify, value, and list taxable property in Pima County. Defend established values during the administrative appeal, notice of error, and notice of change processes. Program Goals and Objectives - List, locate, value, and classify new construction and additions to both real and personal property - Defend values established for all real and personal property - Accept, review, route, update, and respond to petitions filed during the Administrative Appeal process, Notices of Error, and Notices of Claim - Accept, review, and grant exemption status and legislative freeze to qualifying applicants as mandated - Maintain parcel maps, parcel file, and create and maintain all taxing authority boundaries Program Performance Measures Taxpayers provided with notice of values for all real and personal property Percent of responses made to Administrative appeals, Notices of Error, and Notices of Claim Percent of responses made to Exemption and Legislative freeze requests Parcel file maintained FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated yes yes yes 100% 100% 100% 100% 100% 100% yes yes yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 6,191,007 952,343 6,192 6,700,068 659,901 0 6,697,408 546,376 0 7,149,542 7,359,969 7,243,784 3,063 0 0 3,063 0 0 0 0 0 0 0 7,146,479 0 0 7,359,969 0 0 7,243,784 7,149,542 7,359,969 7,243,784 139.0 138.5 138.5 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-10 Pima County FY 2009/2010 Adopted Budget Board of Supervisors Expenditures: 1,881,096 Revenues: FTEs 0 24.0 Function Statement: Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Mandates: ARS Title 11, Chapter 2: Board of Supervisors Expenditures by Program Board of Supervisors 100% Sources of All Funding General Fund Support 100% 10-11 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: BOARD OF SUPERVISORS Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted BOARD OF SUPERVISORS 1,732,373 1,913,415 1,881,096 Total Expenditures 1,732,373 1,913,415 1,881,096 BOARD OF SUPERVISORS 41 0 0 Total Revenues Net Operating Transfers In/(Out) 41 0 0 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,732,332 0 0 1,913,415 0 0 1,881,096 Total Program Funding 1,732,373 1,913,415 1,881,096 24.4 23.7 24.0 24.4 23.7 24.0 Funding by Source Revenues Staffing (FTEs) by Program BOARD OF SUPERVISORS Total Staffing (FTEs) 10-12 Pima County FY2009/2010 Adopted Budget Program Summary Department: BOARD OF SUPERVISORS Program: 1000 BOARD OF SUPERVISORS Function Fulfill the duties and responsibilities set forth in Arizona Revised Statute Title 11, Chapter 2. Description of Services Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public funds. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Levy taxes. Program Goals and Objectives - Manage growth in a way that provides maximum benefits to residents, minimizes future taxes, and achieves community and environmental goals - Adopt a balanced budget - Preserve open space and public lands in order to maintain the sensitive desert environment - Make economic development more effective, accountable, and regional - Continue supporting Tucson Regional Economic Opportunities (TREO) - Partner with citizens to abate graffiti to protect neighborhoods and maintain quality of life - Obtain a Section 10 permit under the Endangered Species Act from the U.S. Fish & Wildlife Service Program Performance Measures Meetings required by statute held on time Balanced budget adopted Combined County property tax rate (per $100 net assessed value) County funding support for TREO County funding for graffiti abatement Section 10 Permit obtained FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated yes yes $5.0674 yes yes $4.6702 yes yes $4.5917 $1,199,600 $250,000 no $910,812 $250,000 no $740,814 $125,000 yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,578,089 145,782 8,502 1,690,429 206,425 16,561 1,723,396 157,700 0 1,732,373 1,913,415 1,881,096 41 0 0 41 0 0 0 0 0 0 0 1,732,332 0 0 1,913,415 0 0 1,881,096 1,732,373 1,913,415 1,881,096 24.4 23.7 24.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-13 This page intentionally left blank. 10-14 Pima County FY 2009/2010 Adopted Budget Clerk of the Board Expenditures: 1,256,001 Revenues: FTEs 2,300 17.0 Function Statement: Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors. Administer the Pima County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions, and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Mandates: ARS Title 4: Alcoholic Beverages; Title 5: Amusements and Sports; Title 11: Counties; Title 12: Courts and Civil Proceedings; Title 35: Public Finances; Title 36: Public Health and Safety; Title 38: Public Officers and Employees; Title 39: Public Records, Printing and Notices; Title 41: State Government; Title 42: Taxation; and Title 48: Special Taxing Districts; Board of Supervisors' Policy C 4.2: Pima County Records Management Program Expenditures by Program Document & Micrographic Mgmt 45.97% Administration/Mgmt 54.03% Sources of All Funding Department Revenue 0.18% General Fund Support 99.82% 10-15 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: CLERK OF THE BOARD Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted ADMINISTRATION/MANAGEMENT 722,589 705,659 678,601 DOCUMENT & MICROGRAPHIC MGMT 489,706 584,363 577,400 1,212,295 1,290,022 1,256,001 ADMINISTRATION/MANAGEMENT 6,803 2,300 2,300 Total Revenues Net Operating Transfers In/(Out) 6,803 0 2,300 0 2,300 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,205,492 0 0 1,287,722 0 0 1,253,701 Total Program Funding 1,212,295 1,290,022 1,256,001 Total Expenditures Funding by Source Revenues Staffing (FTEs) by Program ADMINISTRATION/MANAGEMENT 9.0 8.0 7.0 DOCUMENT & MICROGRAPHIC MGMT 10.0 10.0 10.0 Total Staffing (FTEs) 19.0 18.0 17.0 10-16 Pima County FY2009/2010 Adopted Budget Program Summary Department: CLERK OF THE BOARD Program: 1000 ADMINISTRATION/MANAGEMENT Function Record and publish all proceedings of the Board of Supervisors (Board). Preserve and file all accounts acted upon by the Board. Process, preserve, and file all petitions, various licenses, and applications. Process subscriptions and publicize amendments to the Pima County Code. Fulfill requirements of boards, commissions, and committees. Discharge statutory requirements for special taxing districts. Perform all other duties required by law, rule, or order of the Board. Description of Services Coordinate, prepare, and post the Board meeting agendas/addendums including e-agenda. Record and e-post digital audio from Board meetings. Transcribe and publish Board meeting minutes to the Internet. Transcribe and type verbatims. Process Board meeting paperwork for execution/recordation/distribution. Maintain permanent records of minutes, resolutions, and ordinances. Maintain indexing system for document research and retrieval. Provide for the publication of the Pima County Code. Receive and process litigation and claims. Fulfill/forward requests for public records. Process various types of liquor licenses, bingo,and fireworks permit applications. Provide coordinator training, maintain membership records, and officially post notices for all boards, commissions, and/or committees. Maintain, e-post, and distribute Board policies. Perform all duties relating to special taxing districts, i.e. creations/annexations and reporting requirements. Perform other duties as required by order of the Board. Program Goals and Objectives - Perform all duties within mandated deadlines - Provide efficient and accurate responses to inquiries by County departments and the general public - Develop applications and migrate existing electronic documents to Countywide standard Document Management System (DMS) - Continue with ongoing conversion of microfilmed records into searchable text files Program Performance Measures Statutory duties met DMS applications developed Electronic documents migrated to DMS Microfilmed records converted to searchable text files Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated yes n/a n/a 35% yes 40% 10% 47% FY2007/2008 Actual FY2009/2010 Planned yes 85% 50% 75% FY2008/2009 Adopted FY2009/2010 Adopted 508,387 214,202 506,043 199,616 462,239 216,362 722,589 705,659 678,601 2,050 2,000 2,000 942 300 300 3,811 0 0 6,803 2,300 2,300 0 0 0 0 0 715,786 0 0 703,359 0 0 676,301 722,589 705,659 678,601 9.0 8.0 7.0 Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-17 Pima County FY2009/2010 Adopted Budget Program Summary Department: CLERK OF THE BOARD Program: 1000 DOCUMENT & MICROGRAPHIC MGMT Function Provide an efficient and effective Pima County Records Management Program in accordance with Arizona Revised Statute 41-1346 and Board of Supervisors Policy C 4.2. Description of Services Administer the Pima County Records Management Program. Establish guidelines and training programs for County personnel. Provide efficient and cost effective storage of inactive records. Provide for and certify the destruction of confidential and non-confidential records. Assist departments in developing comprehensive records retention schedules. Provide guidance on document imaging implementation. Provide document capturing and microfilm scanning services to County departments and other local jurisdictions. Provide microfilm services for permanent records. Access, retrieve, and deliver records to departments upon request. Provide web-based records management services. Program Goals and Objectives - Reduce storage of long term paper records by preserving records on microfilm or digital image - Create and make available on the County Intranet Records Training modules - Complete the approval process and film permanent paper records currently stored by departments Program Performance Measures Training modules completed Reduction in paper records stored Percent of imaging projects for permanent records completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 25% 3% 20% 75% 3.5% 29% FY2007/2008 Actual Total Program Funding Program Staffing (FTEs) 100% 3.5% 85% FY2008/2009 Adopted FY2009/2010 Adopted 440,652 46,027 3,027 506,623 76,540 1,200 499,230 78,170 0 489,706 584,363 577,400 0 0 0 0 0 489,706 0 0 584,363 0 0 577,400 489,706 584,363 577,400 10.0 10.0 10.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2009/2010 Planned 10-18 Pima County FY 2009/2010 Adopted Budget County Administrator Expenditures: 2,979,407 Revenues: FTEs 2,785,421 17.8 Function Statement: Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Direct activities of the Office of Strategic Technology Planning and oversee the Facilities Renewal Fund. Mandates: None Expenditures by Program Facilities Renewal Fund 38.93% County Administrator 61.07% Sources of All Funding Department Revenue 38.93% General Fund Support 61.07% 10-19 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: COUNTY ADMINISTRATOR Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted COUNTY ADMINISTRATOR 1,862,918 1,706,819 1,819,672 FACILITIES RENEWAL FUND 1,133,871 1,279,298 1,159,735 Total Expenditures 2,996,789 2,986,117 2,979,407 COUNTY ADMINISTRATOR 422,653 0 0 FACILITIES RENEWAL FUND 144,759 0 2,785,421 Funding by Source Revenues Total Revenues Net Operating Transfers In/(Out) 567,412 (352,749) 0 (2,220,735) 2,785,421 (1,306,795) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 1,256,735 1,525,391 0 3,500,033 1,706,819 0 (318,891) 1,819,672 Total Program Funding 2,996,789 2,986,117 2,979,407 15.8 14.8 17.8 15.8 14.8 17.8 Staffing (FTEs) by Program COUNTY ADMINISTRATOR Total Staffing (FTEs) 10-20 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 COUNTY ADMINISTRATOR Function Carry out the policies and attain goals established by the Board of Supervisors. Description of Services Administer and oversee all non-elected official department operations. Provide management, coordination, and communications on all legislative issues and intergovernmental needs. Program Goals and Objectives - Implement the Board of Supervisors' policies - Preserve open space and public lands in order to maintain the sensitive desert environment - Make economic development more effective, accountable, and regional - Continue to sustain and improve the quality of life in Pima County without jeopardizing the ability for future generations to do the same by focusing efforts on the built environment and lessening the impact on non-renewable resources Program Performance Measures Board requests met Mandated reports completed Departments using Zero Base Budget methodology Department budget requests reviewed Sustainability Action Plan for region developed FY2007/2008 Actual FY2008/2009 Estimated yes yes 5 yes n/a yes yes 9 yes no FY2009/2010 Planned yes yes 15 yes yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,244,640 588,023 30,255 1,339,458 357,861 9,500 1,496,782 322,890 0 1,862,918 1,706,819 1,819,672 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues CHARGES FOR SERVICES 20 0 0 MISCELLANEOUS 60 0 0 80 0 0 79,746 0 0 Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total 79,746 0 0 321,169 0 0 21,658 0 0 342,827 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (1,589,235) (80,000) 0 (85,126) 1,525,391 0 1,589,235 1,706,819 0 80,000 1,819,672 1,862,918 1,706,819 1,819,672 15.8 14.8 17.8 10-21 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 FACILITIES RENEWAL FUND Function Provide for the maintenance of the County's service delivery infrastructure and address neglected service needs. Description of Services Provide funds and a comprehensive review, analysis, justification, and approval process to provide continuing reinvestment in maintenance and repair of County facilities. Program Goals and Objectives - Identify and fund critical facilities maintenance and repair projects Program Performance Measures Facilities renewal approval plan completed Facilities repair/improvement projects completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated yes 8 yes 4 FY2007/2008 Actual FY2009/2010 Planned yes 3 FY2008/2009 Adopted FY2009/2010 Adopted 73,652 613,964 446,255 0 1,279,298 0 0 1,159,735 0 1,133,871 1,279,298 1,159,735 Revenues INTEREST 144,759 0 0 0 0 2,785,421 144,759 0 2,785,421 MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (352,749) (631,500) (1,226,795) 0 1,341,861 0 0 1,910,798 0 1,133,871 1,279,298 1,159,735 0.0 0.0 0.0 10-22 0 (398,891) 0 Pima County FY 2009/2010 Adopted Budget Elections Expenditures: 2,646,271 Revenues: FTEs 1,366,091 17.0 Function Statement: Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, school districts, fire districts, and any other special district within Pima County). Serve as the filing office for candidate nomination filings and campaign finance reports. Responsible for all reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach to the Native American community. Provide assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Mandates: ARS Title 16: Elections and Electors Expenditures by Program Elections 100% Sources of All Funding General Fund Support 48.38% Department Revenue 51.62% 10-23 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: ELECTIONS Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted ELECTIONS 2,546,489 5,331,891 2,646,271 Total Expenditures 2,546,489 5,331,891 2,646,271 ELECTIONS 881,231 955,000 1,366,091 Total Revenues Net Operating Transfers In/(Out) 881,231 0 955,000 0 1,366,091 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,665,258 0 0 4,376,891 0 0 1,280,180 Total Program Funding 2,546,489 5,331,891 2,646,271 15.0 18.0 17.0 15.0 18.0 17.0 Funding by Source Revenues Staffing (FTEs) by Program ELECTIONS Total Staffing (FTEs) 10-24 Pima County FY2009/2010 Adopted Budget Program Summary Department: ELECTIONS Program: 1000 ELECTIONS Function Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions that contract with the County. Description of Services Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and any other special districts within Pima County) that contract with the County. Serve as the filing office for candidates' nomination filings. Serve as the filing office for campaign finance reports. Responsible for redefining precincts and redistricts as required by the Board of Supervisors (BOS). Conduct community outreach and assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Program Goals and Objectives - Conduct fair and open elections - Comply with all federal and state mandates and statutes - Continue election integrity reform efforts - Improve elections security - Improve communications with political party chairpersons Program Performance Measures Sample ballots mailed on time Polling places ADA compliant Voting devices for visually impaired voters available in all polling places Fingerprint and criminal history checks performed on prospective and current employees Poll worker training academies held Elections software systems, programs, and databases independently tested and verified All voted, spoiled, and blank ballots tracked and logged Twice the required number of precincts ballots hand-counted to verify computer tabulation Election databases released immediately after the BOS canvasses an official election Monthly meetings with political party chairpersons held held FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated yes yes yes yes yes yes yes yes yes n/a n/a yes n/a n/a yes n/a yes yes n/a yes yes n/a yes yes n/a yes yes n/a yes yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,408,153 1,041,006 97,330 2,829,683 2,214,208 288,000 1,027,203 1,592,068 27,000 Total Program Expenditures 2,546,489 5,331,891 2,646,271 Program Funding by Source Revenues INTERGOVERNMENTAL 871,174 950,000 206,800 CHARGES FOR SERVICES 1,526 5,000 5,000 MISCELLANEOUS 8,531 0 0 Operating Revenue Sub-Total 881,231 955,000 211,800 INTERGOVERNMENTAL 0 0 1,154,291 Grant Revenue Sub-Total 0 0 1,154,291 Net Operating Transfers In/(Out) 0 0 0 0 0 1,665,258 0 0 4,376,891 0 0 1,280,180 2,546,489 5,331,891 2,646,271 15.0 18.0 17.0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-25 This page intentionally left blank. 10-26 Pima County FY 2009/2010 Adopted Budget Finance & Risk Management Expenditures: 27,476,474 Revenues: FTEs 19,674,728 123.5 Function Statement: Provide centralized financial and risk management services for the County. Financial and risk management operations include administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable, payroll processing, records maintenance, mail services, workers' compensation, loss control and prevention, internal audit, cash management, collection of delinquent accounts, and formation and collection functions of improvement districts. Mandates: ARS Title 11: Counties, Title 23: Labor, Title 34: Public Buildings and Improvements, Title 38: Public Officers and Employees, Title 41: State Government, and Title 42: Taxation; and Pima County Code 3.04: Risk Management Expenditures by Program Systems 4.27% Administration 3.37% Budget 5.37% Financial Control & Reporting 4.92% Financial Management & Audit 3.36% Financial Operations 6.57% Risk Management 72.14% Sources of All Funding Fund Balance Decrease 0.87% Operating Transfers 0.18% General Fund Support 27.34% Department Revenue 71.61% 10-27 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: FINANCE & RISK MANAGEMENT Expenditures by Program ADMINISTRATION FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 463,403 799,023 926,385 BUDGET 1,405,899 1,485,824 1,475,895 FINANCIAL CONTROL & REPORTING 1,563,957 1,485,390 1,351,951 FINANCIAL MANAGEMENT & AUDIT 1,066,283 950,659 923,185 FINANCIAL OPERATIONS RISK MANAGEMENT SYSTEMS Total Expenditures 1,942,496 1,889,980 1,804,208 18,496,151 19,198,461 19,820,862 930,024 1,184,519 1,173,988 25,868,213 26,993,856 27,476,474 Funding by Source Revenues ADMINISTRATION BUDGET FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT 10 0 0 2,156 0 0 47 0 0 10,663 0 0 427,538 139,200 92,400 RISK MANAGEMENT 21,442,203 19,433,348 19,582,328 Total Revenues Net Operating Transfers In/(Out) 21,882,617 50,000 19,572,548 (950,000) 19,674,728 50,000 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (2,944,563) 6,880,159 0 765,113 7,606,195 0 238,534 7,513,212 Total Program Funding 25,868,213 26,993,856 27,476,474 FINANCIAL OPERATIONS Staffing (FTEs) by Program ADMINISTRATION 5.0 7.8 9.0 BUDGET 14.0 14.0 14.0 FINANCIAL CONTROL & REPORTING 22.0 22.0 20.9 FINANCIAL MANAGEMENT & AUDIT 16.0 12.0 12.0 FINANCIAL OPERATIONS 33.0 33.0 31.0 RISK MANAGEMENT 25.5 24.0 24.5 8.0 13.1 12.1 123.5 125.9 123.5 SYSTEMS Total Staffing (FTEs) 10-28 Pima County FY2009/2010 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 ADMINISTRATION Function Plan, organize, direct, and manage the operation of the Department of Finance and Risk Management. Description of Services Perform the above stated function in order to accomplish the following: process payroll and accounts payable; monitor risk factors affecting finances and work force; prepare external and internal financial reports; coordinate and monitor County budgets; administer the County's long term debt; coordinate mail services; perform internal audits; monitor cash position for all County departments; and collect delinquent receivables. Program Goals and Objectives - Complete special reports, investigations, and analyses as directed by the County Administrator - Prepare debt packages for the underwriters to obtain the most advantageous interest rate possible for bonds, Water Infrastructure Finance Authority (WIFA) loans, Highway Extension/Expansion Loan Program (HELP) Loans, and improvement district bonds - Install integrated Countywide program for asset management, procurement, and work order management Program Performance Measures Special reports/analyses/investigations completed Debt packages prepared Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 2 3 2 4 FY2007/2008 Actual FY2009/2010 Planned 2 3 FY2008/2009 Adopted FY2009/2010 Adopted 403,843 59,560 0 770,628 28,395 0 815,030 91,355 20,000 463,403 799,023 926,385 10 0 0 10 0 0 0 0 0 0 0 463,393 0 0 799,023 0 0 926,385 463,403 799,023 926,385 5.0 7.8 9.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-29 Pima County FY2009/2010 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 BUDGET Function Develop and monitor Pima County's annual budget. Manage Pima County's annual property tax assembly process. Description of Services Produce the Recommended, Tentative, and Adopted Budget schedules and books. Monitor the budget and compile monthly revenue and expenditure forecasts. Respond to management's requests for financial analyses and reports. Compile the property tax levies and rates. Work with the Assessor's and Treasurer's offices to produce the property tax roll extension, print and mail property tax statements to property owners, and answer taxpayer queries via the taxpayer telephone hotline. Program Goals and Objectives - Prepare/publish budget schedules/books in a timely manner . Budget schedules/books prepared by due dates established by the County Administrator - Publish a budget document that satisfies the Government Finance Officers Association (GFOA) guidelines for effective budget presentation . Achieve rating of proficient/outstanding for each of the GFOA review criteria . Receive the GFOA Distinguished Budget Presentation Award - Provide County residents timely and accurate information regarding real and secured personal property taxes . Compile tax rates/levies by the legislated due date . Print and mail more than 400,000 tax statements at least 17 days before the tax due date . Provide informational service via the taxpayer telephone hotline, with no taxpayer complaints about such service - Prepare reliable budget projections . Prepare General Fund budget projections within 1% of year-end audited actual revenues and expenditures Program Performance Measures Budget schedules/books produced by due dates GFOA review criteria rating of proficient/outstanding GFOA Budget Presentation Award received Tax rates/levies compiled by due date Days tax statements mailed prior to taxes due Taxpayer complaints received re: telephone hotline FYE projection vs CAFR actual (General Fund) FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned yes 91 of 93 yes yes 17 0 < 1% difference yes 83 of 93 yes yes 17 0 <1% difference yes 93 of 93 yes yes 17 0 <1% difference Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,109,664 296,235 1,081,245 404,579 1,082,605 393,290 1,405,899 1,485,824 1,475,895 2,156 0 0 2,156 0 0 0 0 0 0 0 1,403,743 0 0 1,485,824 0 0 1,475,895 1,405,899 1,485,824 1,475,895 14.0 14.0 14.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-30 Pima County FY2009/2010 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 FINANCIAL CONTROL & REPORTING Function Perform centralized financial reporting and accounting/finance functions for Pima County departments and funds. Monitor compliance with generally accepted accounting principles, policies, procedures, and federal, state, County laws and regulations. Serve as centralized point of coordination and contact for County audits. Description of Services Monitor financial activity of County funds and departments, prepare and/or review interim and year-end financial statements for Regional Wastewater Reclamation Department, Development Services, Stadium District, Self Insurance Trust fund, Pima Health System and Services, and all accruals necessary for issuing financial statements. Prepare various schedules and calculations in support of the production of all audited financial statements, including the Comprehensive Annual Financial Report (CAFR). Prepare and file external and internal annual financial reports (e.g., Chief Financial Officer letter, Landfill Closure/Postclosure, Expenditure Limitation Report, Special District Reports, Single Audit and the Indirect Cost Allocation Report). Reconcile cash, property tax revenues, and investments with the records of the Pima County Treasurer. Respond to management's requests for financial analyses and reports. Monitor grant financial activity and grant compliance with applicable policies, procedures, laws, and regulations. Program Goals and Objectives - Meet December 31st deadline for submitting the County’s audited Comprehensive Annual Financial Report for the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting - Meet the March 31st deadline for filing the Schedule of Expenditures and Federal Awards (SEFA) as determined by Office of Management and Budget Circular A-133 Subpart C.320 - Begin revision of Administrative Procedure 22-4 Grants-In-Aid - Recommend changes to revise Board of Supervisors (BOS) Policy 22.6 Policy for Accepting and Administering Grants - Monitor the administration of federal grants so that the current classification as a high risk entity is returned to low risk Program Performance Measures GFOA financial reporting award received SEFA deadline met Infrastructure recorded in CAFR Indirect cost allocation deadline met Wastewater Reclamation, Development Services, Stadium District, Local Transportation Assistance Fund II, and Risk Management audits completed by 10/31 Quarterly financial statements issued for Wastewater Reclamation, Development Services, and Risk Management Aministrative Procedure 22-4 revised BOS Policy 22.6 revised Federal grant entity risk classification FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes no yes yes n/a n/a high n/a no low yes yes low Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,504,858 59,099 1,438,121 47,269 1,322,709 29,242 1,563,957 1,485,390 1,351,951 47 0 0 47 0 0 0 0 0 0 0 1,563,910 0 0 1,485,390 0 0 1,351,951 1,563,957 1,485,390 1,351,951 22.0 22.0 20.9 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-31 Pima County FY2009/2010 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 FINANCIAL MANAGEMENT & AUDIT Function Perform centralized cash analysis function for County departments, ensure that internal control processes are in place and functioning, and perform all phases of the improvement district process. Description of Services Review and analyze County cash position; plan, organize, and coordinate all phases of the improvement district process; coordinate and monitor County collection activities; and conduct routine Countywide, operational, system, and financial audits pertaining to all County departments. Program Goals and Objectives - Prepare and analyze monthly cash flow components for the major County departments - Perform internal audits on high risk areas - Plan, organize, and coordinate all phases of the improvement district process Program Performance Measures Departmental cash flow analyses prepared High risk audits completed Quarterly reports issued Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 17 10 4 20 10 4 FY2007/2008 Actual FY2009/2010 Planned 22 5 4 FY2008/2009 Adopted FY2009/2010 Adopted 980,546 56,550 29,187 913,701 36,958 0 873,116 50,069 0 1,066,283 950,659 923,185 9,007 0 0 9,007 0 0 1,656 0 0 1,656 0 0 50,000 50,000 50,000 0 1,489 1,004,131 0 0 900,659 0 0 873,185 1,066,283 950,659 923,185 16.0 12.0 12.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-32 Pima County FY2009/2010 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 FINANCIAL OPERATIONS Function Perform centralized payment functions of payroll and accounts payable. Provide relevant, accurate financial data to customers on a timely basis, so there is reasonable and judicious use of County resources. Description of Services Create a systematic and consistent method of performing financial operation tasks through the establishment and maintenance of department financial procedures. Enter financial documents into the County's financial management systems, accurately and in a timely manner. Perform accounts payable functions, including paying, researching, and auditing claims. Perform payroll functions, including paying County employees and researching problems. Distribute incoming and outgoing mail accurately, in a timely manner, and in accordance with federal regulations. Print, fold, seal, and mail all County expense and payroll warrants, 1099s, and W2s. Program Goals and Objectives - Provide accurate and timely payment information to vendors and employees - Enhance confidence in the financial systems as sound tools for management and decision making - Process at least 95% of invoices within 7-10 days of receipt - Track hour entitlements for union activity - Meet statutory deadlines for payroll Program Performance Measures Invoices processed within 7-10 working days 1099s mailed by statutory due date Employees paid in accordance with federal timelines County payroll and expense warrants processed timely and accurately Records maintained within assigned retention schedules FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 95% yes yes yes 95% yes yes yes 95% yes yes yes yes yes yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,712,782 229,714 0 1,739,556 143,424 7,000 1,632,802 171,406 0 1,942,496 1,889,980 1,804,208 427,538 139,200 92,400 427,538 139,200 92,400 0 0 0 0 0 1,514,958 0 0 1,750,780 0 0 1,711,808 1,942,496 1,889,980 1,804,208 33.0 33.0 31.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-33 Pima County FY2009/2010 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 RISK MANAGEMENT Function Direct the risk management program for the County, Regional Flood Control District, Stadium District, and Library District. This includes insurance procurement, trust fund management, risk analysis, safety/loss prevention consultations, inspections, and training. Manage Workers' Compensation, Return to Work, and Occupational Medicine programs. Comply with environmental, Occupational Safety and Health Administration, and other related laws and regulations. Adjust tort and property claims, manage environmental and tort litigation, and provide funding for losses. Fund unemployment insurance and self-insured employee dental benefits. Description of Services Manage the County's trust fund and administer the self-insurance and insurance programs. Administer a comprehensive risk reduction program. Protect and conserve the County's human, financial, and physical assets. Provide funding to pay for losses without large disruptions of departmental budgets. Minimize the county's total net cost of Risk Management functions. Allocate Risk Management costs to County departments using appropriate methodology. Represent the County for reimbursements from insurance carriers. Provide safety, loss prevention, and industrial hygiene regulatory administration, training, inspection, and consulting. Conduct safety investigations and analyses. Identify safety improvements for regulatory compliance and employee/citizen safety. Provide technical support on environmental issues. Manage liability and workers' compensation programs including adjust, defend, and fund liability and workers' compensation claims. Return injured employees to work as early as safely possible. Administer the Return to Work and Job Retraining and Placement Programs. Program Goals and Objectives - Comply with appropriate laws, rules, and policies - Reduce/prevent losses to the County and its employees - Investigate, adjust, and pay claims using industry best practices - Manage lawsuits and administrative actions to protect the interests of the County - Manage program and related funds with minimum disruption to the County's overall budget - Procure insurance in a timely manner striking a balance between cost and coverage - Begin workers' compensation lost time investigations within 3 days of notice - Reduce workers' compensation losses through County's Return to Work Program - Provide occupational medical surveillance and services required by law, rule, or policy - Provide safety services to departments in support of departmental safety/loss prevention - Support County Attorney's Civil Division through funding and claims management Program Performance Measures Insurance procured before renewal date Safety audits conducted for County departments Statement of Values updated annually Liability claim form sent within 3 business days of request Workers' Compensation claim files audited annually Workers' Compensation lost time investigations begun within 3 days of notice Workers' Compensation claims accepted or denied within the statutory period FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated n/a n/a n/a n/a n/a n/a n/a n/a yes 35 yes 95% n/a 100% n/a 100% 70 100% 100% 100% 100% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,237,851 16,264,173 (5,873) 2,439,483 16,758,978 0 2,364,223 17,456,639 0 18,496,151 19,198,461 19,820,862 19,363,303 17,877,342 19,346,928 1,751,712 1,556,006 215,000 327,188 0 20,400 21,442,203 19,433,348 19,582,328 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 10-34 Pima County FY2009/2010 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 RISK MANAGEMENT Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (2,946,052) 0 (1,000,000) 0 765,113 0 18,496,151 19,198,461 19,820,862 25.5 24.0 24.5 10-35 0 0 238,534 0 Pima County FY2009/2010 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 SYSTEMS Function Provide technical support and development services related to County financial systems. Description of Services Provide technical support for each of the County financial systems in the form of end-user support, development, and planning. Document requirements. Plan and execute projects. Respond to end-user requests for support. Manage all hardware and software requests. Manage security. Monitor compliance with documented Change Management procedures. Coordinate information technology (IT) activities with the Information Technology department and other County departments. Program Goals and Objectives - Reduce number of production mainframe jobs related to Finance ending unexpectedly or with unexpected results to four or less - Increase to 85 percent projects completed on time - Respond to Help Desk requests within one hour - Complete 95 percent of Help Desk requests within one business day - Complete the annual IT Audit by the Auditor General with zero material findings Program Performance Measures Number of jobs ending unexpectedly or with unexpected results Projects completed on time Responses made to Help Desk requests within 1 hour Help Desk requests completed within 1 business day Material findings in IT Audit Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Estimated n/a 10 4 n/a n/a n/a yes 30% 100% 90% yes 85% 100% 95% no FY2007/2008 Actual Total Program Funding Program Staffing (FTEs) FY2008/2009 Adopted FY2009/2010 Adopted 580,138 318,282 31,604 806,365 368,154 10,000 843,849 328,139 2,000 930,024 1,184,519 1,173,988 0 0 0 0 0 930,024 0 0 1,184,519 0 0 1,173,988 930,024 1,184,519 1,173,988 8.0 13.1 12.1 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2009/2010 Planned FY2007/2008 Actual 10-36 Pima County FY 2009/2010 Adopted Budget Forensic Science Center Expenditures: 2,816,313 Revenues: FTEs 1,204,000 27.0 Function Statement: Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Mandates: ARS Title 11, Chapter 3, Article 12: County Medical Examiner Expenditures by Program Forensic Science Center 100% Sources of All Funding Department Revenue 42.75% General Fund Support 53.42% Fund Balance Decrease 3.83% 10-37 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: FORENSIC SCIENCE CENTER Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted FORENSIC SCIENCE CENTER 2,921,761 2,892,179 2,816,313 Total Expenditures 2,921,761 2,892,179 2,816,313 FORENSIC SCIENCE CENTER 1,443,672 1,165,275 1,204,000 Total Revenues Net Operating Transfers In/(Out) 1,443,672 0 1,165,275 0 1,204,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (163,646) 1,641,735 0 109,539 1,617,365 0 107,900 1,504,413 Total Program Funding 2,921,761 2,892,179 2,816,313 30.1 29.0 27.0 30.1 29.0 27.0 Funding by Source Revenues Staffing (FTEs) by Program FORENSIC SCIENCE CENTER Total Staffing (FTEs) 10-38 Pima County FY2009/2010 Adopted Budget Program Summary Department: FORENSIC SCIENCE CENTER Program: 1000 FORENSIC SCIENCE CENTER Function Perform investigations regarding individuals whose deaths are under the jurisdiction of the Office of the Medical Examiner as mandated by ARS Title 11, Chapter 3, Article 12: County Medical Examiner. Description of Services Perform death investigation functions to include autopsies, certifying cause and manner of death, information gathering, report preparation, and court testimony. Provide these services, upon request and for a fee, to other counties in Arizona. Program Goals and Objectives - Maintain the highest possible quality death investigation standards . Respond to no less than 75% of requests to remove bodies within 60-90 minutes . Complete at least 90% of cremation authorizations within 2 days . Prepare a minimum of 70% of reports within 3-4 weeks . Respond to at least 85% of outside personnel, families, etc. within 2 days . Remain within National Association of Medical Examiners autopsy rate standard guidelines of no more than 250 autopsies per year per pathologist Program Performance Measures Requests to remove bodies responded to within 60-90 minutes Autopsies per pathologist Reports prepared within 3-4 weeks Cremation authorization completed within 2 days Respond to outside personnel, families, etc. within 2 days FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 93% 75% 75% 266 86% 71% 74% 215 88% 76% 74% 200 70% 90% 85% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,306,531 597,121 18,109 2,416,846 470,333 5,000 2,319,156 493,157 4,000 2,921,761 2,892,179 2,816,313 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTEREST MISCELLANEOUS Grant Revenue Sub-Total 112,196 3,614 0 1,150,122 1,157,700 1,198,300 2,254 3,500 3,500 1,264,572 1,164,814 1,201,800 2,200 3,506 461 175,594 0 0 179,100 461 2,200 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (163,646) 1,641,735 0 109,539 1,617,365 0 107,900 1,504,413 2,921,761 2,892,179 2,816,313 30.1 29.0 27.0 10-39 This page intentionally left blank. 10-40 Pima County FY 2009/2010 Adopted Budget Human Resources Expenditures: 2,641,654 Revenues: FTEs 1,500 37.0 Function Statement: Recruit and retain a highly committed, highly competent, and results-oriented workforce and provide various employment related services and activities. Services include, but are not limited to, recruitment and selection, employment rights, classification and compensation, benefits administration, management training, records management, and federal, state, and local labor reporting. Mandates: ARS Title 11-351: Definitions; Title 11-352: Adoption of Limited County Employee Merit System by Resolution; Removal of Certain Administrative Positions by Resolution; Title 11353: County Employee Merit System Commission; Members; Terms; Vacancies; Title 11354: Powers and Duties of the Commission; Title 11-355: Minimum Qualifications for Employment; and Title 11-356: Dismissal, Suspension or Reduction in Rank of Employees; Appeals; Hearings Expenditures by Program Staff Services 17.87% Comp/Benefits/Class 38.64% Recruit/Employment Rights 43.49% Sources of All Funding Department Revenue 0.06% General Fund Support 99.94% 10-41 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: HUMAN RESOURCES Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted COMPENSATION/BENEFITS/CLASSIFICATION 1,027,742 1,038,736 1,020,758 RECRUITMENT/EMPLOYMENT RIGHTS 1,069,845 1,146,410 1,148,729 424,323 520,459 472,167 2,521,910 2,705,605 2,641,654 STAFF SERVICES 1,335 1,500 1,500 Total Revenues Net Operating Transfers In/(Out) 1,335 0 1,500 0 1,500 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 2,520,575 0 0 2,704,105 0 0 2,640,154 Total Program Funding 2,521,910 2,705,605 2,641,654 13.7 14.2 14.2 15.4 16.4 16.4 8.4 7.4 6.4 37.5 38.0 37.0 STAFF SERVICES Total Expenditures Funding by Source Revenues Staffing (FTEs) by Program COMPENSATION/BENEFITS/CLASSIFICATION RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES Total Staffing (FTEs) 10-42 Pima County FY2009/2010 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 COMPENSATION/BENEFITS/CLASSIFICATION Function Partner with clients by providing employment related services and activities to include classification, compensation, and benefits administration. Description of Services Perform position audits and major classification studies; market evaluations, salary surveys, and compensation review; benefits advocacy and administration; contract development, negotiations, and renewals; benefits enrollment; and special program coverage plans. Program Goals and Objectives - Ensure all County employees are working within properly defined classifications - Complete reallocations in 40 calendar days - Ensure equal pay for equal work via a fair and equitable compensation plan - Provide the best available benefits and insurance coverage and associated costs - Provide Wellness and Employee Assistance programs for employee participation and well-being Program Performance Measures Classification/compensation audit reviews Average calendar days to complete reallocations Average combined benefits cost per employee Employees attending benefits sessions Percent of covered employees needing HR intervention in health services provider issues Wellness Program participants Employee Assistance Program participants Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Estimated 329 50 $6,295 25% <1.0% 345 45 $6,736 30% <0.75% 362 40 $7,208 35% <0.5% 10,049 600 11,050 680 12,155 795 FY2007/2008 Actual Total Program Funding Program Staffing (FTEs) FY2008/2009 Adopted FY2009/2010 Adopted 855,712 158,491 13,539 847,870 187,116 3,750 877,476 142,032 1,250 1,027,742 1,038,736 1,020,758 0 0 0 0 0 1,027,742 0 0 1,038,736 0 0 1,020,758 1,027,742 1,038,736 1,020,758 13.7 14.2 14.2 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2009/2010 Planned FY2007/2008 Actual 10-43 Pima County FY2009/2010 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 RECRUITMENT/EMPLOYMENT RIGHTS Function Partner with clients to recruit and retain a highly committed, highly competent, and results oriented workforce. Provide various employment related services and activities to include staffing and testing services for Pima County. Establish, monitor, and officially interpret Board of Supervisors rules and policies. Respond to employee complaints and concerns. Provide Americans with Disabilities Act (ADA) program services and serve as administrative staff for the Merit System Commission. Description of Services Develop recruitment and selection plans for vacant positions. Review and advertise requests to fill positions. Screen and test applicants. Develop and interpret rules and policies and provide the official interpretation on rules, policies and employment-related procedures. Provide mediation and layoff services. Investigate employee complaints and grievances, and recommend corrective action. Provide staff support to the Merit System Commission for appeals. Review and monitor ADA accommodation issues. Develop and interpret the Merit System Rules and Personnel Policies, and other policies and procedures pertaining to personnel administration. Program Goals and Objectives - Market Pima County as an employer of choice by attracting qualified applicants to fill vacant positions in order to maintain proper levels of public service - Timely and internally identify, investigate, and resolve possible violations of local, state, and federal laws in compliance with legal requirements - Provide reasonable accommodations for applicants and employees in compliance with the Americans with Disabilities Act Program Performance Measures Average calendar days to complete certified list of job applicants Average calendar days to fill vacancies Applications received/reviewed ADA requests resulting in accommodation Internal/external filings/complaints Contacts for Merit System Rules/Personnel Policies interpretations Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Estimated 15 14 15 41 17,184 58% 90/8 1,216 44 19,000 84% 69/12 908 41 21,000 95% 90/10 1,100 FY2007/2008 Actual Total Program Funding Program Staffing (FTEs) FY2008/2009 Adopted FY2009/2010 Adopted 948,369 108,970 12,506 1,025,329 117,331 3,750 1,043,819 102,410 2,500 1,069,845 1,146,410 1,148,729 0 0 0 0 0 1,069,845 0 0 1,146,410 0 0 1,148,729 1,069,845 1,146,410 1,148,729 15.4 16.4 16.4 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2009/2010 Planned FY2007/2008 Actual 10-44 Pima County FY2009/2010 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 STAFF SERVICES Function Partner with clients by providing employment related services to include mandatory training, affirmative action reporting, labor relations, and other services. Develop a Countywide performance appraisal system. Serve as the custodian of official personnel records and official Secretary to the Merit Commission. Maintain secured official personnel files for employees. Review and process personnel action forms. Administer the employee discount program. Description of Services Train managers and supervisors on federal, state, and County mandates. Report on the makeup of the County's workforce. Certify/notarize requests for public personnel records and information. Administer all financial obligations for the department. Maintain a records center for housing and accessing official personnel files for County employees. Sell bus passes and discount tickets. Program Goals and Objectives - Enhance the organization's leadership ability and management responsibilities by educating managers and supervisors on applicable federal, state and local laws, rules, and policies - Maintain a records center in compliance with state law - Comply with federal and state law to provide employment to all segments of the population residing in Pima County by reporting results - Benchmark and analyze the County's attrition rate - Ensure personnel records and files are maintained as established by the State Retention and Disposition Schedules - Report on the County's workforce makeup in accordance with federal requirements Program Performance Measures Managers and supervisors attending training sessions Personnel records reviewed for compliance County's turnover rate Equal Employment Opportunity minority composition Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2007/2008 Actual FY2008/2009 Estimated 766 789 12.8% 39% 2,031 900 13.2% 40% FY2007/2008 Actual FY2009/2010 Planned 1,307 1,000 14.0% 41% FY2008/2009 Adopted FY2009/2010 Adopted 381,721 34,278 8,324 441,056 78,153 1,250 389,517 81,400 1,250 424,323 520,459 472,167 CHARGES FOR SERVICES 1,335 1,500 1,500 Operating Revenue Sub-Total 1,335 1,500 1,500 0 0 0 0 0 422,988 0 0 518,959 0 0 470,667 424,323 520,459 472,167 8.4 7.4 6.4 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-45 This page intentionally left blank. 10-46 Pima County FY 2009/2010 Adopted Budget Information Technology Expenditures: 13,925,337 Revenues: FTEs 5,594,822 128.0 Function Statement: Manage the County's mainframe computer, network servers, wide area network, wireless (radio) communications, and telecommunications. Direct the development of application systems and the acquisition of computer hardware/software. Support the application systems and direct the licensing of hardware/software. Implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Train County employees in the use of computer software and hardware. Provide a central help desk function for computer hardware and software problem resolution. Coordinate Pima County Information Technology activities with various agencies and the general public. Mandates: None Expenditures by Program IT Enhancement 1.43% Communications 37.72% Information Technology 60.85% Sources of All Funding Department Revenue 38.96% General Fund Support 61.04% 10-47 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: INFORMATION TECHNOLOGY Expenditures by Program COMMUNICATIONS FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 4,246,534 4,901,723 5,252,140 INFORMATION TECHNOLOGY 6,585,864 6,200,620 8,473,454 IT ENHANCEMENT 1,530,444 374,743 199,743 Total Expenditures 12,362,842 11,477,086 13,925,337 4,886,294 4,787,253 5,176,932 902,217 778,920 417,890 30,414 0 0 5,818,925 1,547,200 5,566,173 0 5,594,822 (18,866) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (1,038,793) 6,035,510 0 261,564 5,649,349 0 (150,292) 8,499,673 Total Program Funding 12,362,842 11,477,086 Funding by Source Revenues COMMUNICATIONS INFORMATION TECHNOLOGY IT ENHANCEMENT Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program COMMUNICATIONS 13,925,337 27.0 28.1 28.0 INFORMATION TECHNOLOGY 110.0 101.6 100.0 Total Staffing (FTEs) 137.0 129.7 128.0 10-48 Pima County FY2009/2010 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 COMMUNICATIONS Function Provide communications services (voice, data, and wireless) for Pima County government. Provide for the planning, installation, and maintenance of the County's high-speed network and storage infrastructure. Provide wireless communications services, including radio, for Pima County government. Description of Services Provide voice (telephone), data, data storage, and wireless radio communication networks, and associated services to Pima County departments. Develop charts, diagrams, and inventories of equipment for the purpose of determining capacity and developing long range plans for network growth. Participate in the planning for wiring new and remodeled facilities to ensure they meet current and future communications requirements. Provide Internet connectivity and install and manage firewall and virus protection software. Assist in the development and management of Countywide fiber and wireless networks. Program Goals and Objectives - Provide the highest quality phone services at the lowest possible cost - Initiate, maintain, and follow communication procedures pertaining to customer service, standardization for contractors, and long-range planning as technology warrants - Coordinate all County cell telephone contracts and usage - Absorb and improve processes for communications usage billing - Provide an electronic data and storage network infrastructure to support the growing demands of County departments - Provide wireless communications services for all County departments Program Performance Measures Repairs initiated within 4 hours of request Service orders documented Customer satisfaction as determined by follow-up calls Communications systems projects completed within project plan parameters Network availability (excluding scheduled maintenance) Wireless network availability (excluding scheduled maintenance) Radios used for essential County services repaired or replaced in one day FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 100% 100% 95% 100% 100% 95% 100% 100% 95% 100% 100% 100% 99% 99% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,572,817 2,616,490 57,227 1,541,200 3,353,363 7,160 1,769,357 3,478,283 4,500 Total Program Expenditures 4,246,534 4,901,723 5,252,140 19 0 0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total 19 0 0 4,747,419 4,640,898 5,058,862 INTEREST 80,199 76,000 34,673 MISCELLANEOUS 58,657 70,355 83,397 4,886,275 4,787,253 5,176,932 0 0 CHARGES FOR SERVICES Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (991,623) 351,863 0 (113,179) 227,649 (18,866) 0 (350,035) 444,109 4,246,534 4,901,723 5,252,140 27.0 28.1 28.0 10-49 Pima County FY2009/2010 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 INFORMATION TECHNOLOGY Function Provide a secure and cost effective platform for the processing and storage of the electronic information resources of Pima County. Provide technical support for mainframe and networked servers including: networked PCs, network printers, other peripheral equipment, and software. Support the automation needs of County departments. Provide a high-speed, secure, and cost effective electronic data communications network and a global e-mail facility for Pima County. Maintain the Pima County Internet Web page, fax server, and e-commerce services. Provide technical assistance to client departments in the areas of project management, applications development, and procurement as well as training services. Coordinate and monitor the acquisition of computer hardware and software for County departments. Coordinate and administer contracts for antenna, cellular telephone tower, competitive local exchange carriers (CLECs), and cable companies using County facilities and rights of way. Description of Services Provide online transaction processing, offline processing, database services, central data communications, high speed laser printing services, forms design, and security for accessing stored data. Provide classroom and individual instruction on PCs and PC software applications. Provide a Help Desk function to assist supported clients with software and hardware. Install new computer hardware and software for clients. Provide support to County departments that lack the resources to implement needed technology. Maintain the Pima County Internet Web page and assist departments in providing links to various areas. Coordinate the acquisition of computer hardware and software for County departments using standardized configurations and specifications. Coordinate and administer contracts for antennas, cellular telephone towers, CLECs, and cable companies using County facilities and rights of way. Program Goals and Objectives - Provide centralized development, support, and maintenance of computer application program platforms for both mainframe and open systems - Provide a centralized repository for information and information processing services including online and offline processing of transactions and database services - Provide a central point-of-contact for installation, configuration, and other problem solving for users of Pima County Information Technology systems - Provide administrative direction for information technology Countywide - Coordinate Countywide computer hardware and software acquisition and licensing - Resolve citizen complaints against cable companies within two business days Program Performance Measures Scheduled outages per year Online system availability (excluding scheduled maintenance) PC repairs completed in 2 workdays Citizen complaints against cable companies resolved within two business days Application servers availability (excluding scheduled maintenance) County backbone availability (excluding scheduled maintenance) Internet availability (excluding scheduled maintenance) FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 9 99% 12 99% 12 100% 95% 96% 96% 98% 100% 100% 95% 98% 100% 99% 99% 100% 99% 99% 100% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,211,334 2,002,733 371,797 4,233,961 1,963,047 3,612 6,512,944 1,960,510 0 6,585,864 6,200,620 8,473,454 902,217 778,920 417,890 902,217 778,920 417,890 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 10-50 Pima County FY2009/2010 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 INFORMATION TECHNOLOGY Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 0 0 5,683,647 0 0 5,421,700 0 0 8,055,564 6,585,864 6,200,620 8,473,454 110.0 101.6 100.0 10-51 Pima County FY2009/2010 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 IT ENHANCEMENT Function Address the ongoing need to maintain, enhance, and expand the County's information systems by funding approved information technology improvements. Description of Services Provide a source of funding for various specific information technology projects designated during the County's budget process. Program Goals and Objectives - Provide funds for approved information technology improvements Program Performance Measures Funds appropriated Funds expended New projects funded Projects completed Program Expenditures by Object SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated $1,547,200 $1,530,444 5 4 $374,743 $374,743 0 1 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Planned $199,743 $199,743 0 3 FY2009/2010 Adopted 649,697 880,747 374,743 0 199,743 0 1,530,444 374,743 199,743 30,414 0 0 30,414 0 0 1,547,200 0 0 0 374,743 0 0 199,743 0 1,530,444 374,743 199,743 0.0 0.0 0.0 Revenues INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (47,170) 0 10-52 Pima County FY 2009/2010 Adopted Budget Non Departmental Expenditures: 170,973,946 Revenues: FTEs 73,729,385 0.0 Function Statement: Record and report the receipt, transfer, and/or payment transactions for Non Departmental, General Government Revenues, Contingency, General Fund Debt Service, Debt Service, Employee Benefit Liability Fund, and Improvement Districts activities. (Note: Total revenue for this department amounts to $515,364,989 with $441,635,604 coming from general government revenues used to support General Fund operations. The difference between these amounts, or $73,729,385, is the amount to be considered as departmental revenue.) Mandates: None Expenditures by Program Employee Benefit Liability Fund 0.58% Improvement Districts 0.04% General Government Revenues 0.41% Non Departmental 4.12% Contingency 26.97% General Fund Debt Service 3.46% Debt Service 64.42% Sources of All Funding Hotel Tax Proceeds MTCVB Improvement Districts 1.97% General Government 0.04% Revenues Misc Revenue-General 0.41% Fund Debt Svc 0.01% 0.65% Non Departmental 1.50% SIR 1.69% General Fund Debt Service 26.97% Contingency 0.58% Employee Benefit 1.76% Jail Debt Service Debt Service Revenue 40.37% General Fund Support 30.81% Operating Transfers In 26.39% 24.05% Debt Service 10-53 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: NON DEPARTMENTAL Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted CONTINGENCY 3,679,475 37,295,033 46,103,624 DEBT SERVICE 75,797,524 100,521,623 110,138,905 EMPLOYEE BENEFIT LIABILITY FUND 1,000,000 1,000,000 1,000,000 GENERAL FUND DEBT SERVICE 5,924,739 5,941,559 5,921,435 GENERAL GOVERNMENT REVENUES 2,667,062 705,000 705,000 69,996 91,324 61,568 6,776,183 8,545,552 7,043,414 95,914,979 154,100,091 170,973,946 IMPROVEMENT DISTRICTS NON DEPARTMENTAL Total Expenditures Funding by Source Revenues CONTINGENCY 674,010 0 0 DEBT SERVICE 57,620,438 58,171,572 69,937,637 9,841 25,000 25,000 428,060,315 444,340,661 441,635,604 561,194 448,619 401,105 4,107,552 4,374,791 3,365,643 491,033,350 3,591,991 507,360,643 30,729,862 515,364,989 26,761,493 0 (3,737,869) (394,972,493) 0 6,011,663 (390,002,077) 0 (1,214,954) (369,937,582) 95,914,979 154,100,091 170,973,946 GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program Total Staffing (FTEs) 0.0 10-54 0.0 0.0 Pima County FY2009/2010 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 CONTINGENCY Function Provide funding for emergencies or unforeseen needs that may arise during the year. Provide reserve funds for programs/projects which may be implemented during the fiscal year. Description of Services Account for all transactions which occur throughout the year within various detail funds. The Budget Stabilization Fund was established to address potential deficits and tentative funding needs in County departments. The Property Tax Rate Stabilization Special Revenue Fund was established in fiscal year 2006/07 to provide for future stabilization of the primary and combined property tax rates. The Tax Reduction and Debt Retirement Fund was established to reduce cash flow borrowing and to reduce or offset future property tax rate increases. Carryover items and unreserved contingency funding are also reflected in this program. Program Goals and Objectives - Keep the Board of Supervisors informed of the status of funds throughout the year Financial Highlights and Significant Issues General Fund Reserve is budgeted at $24,447,921. Unreserved contingency funds are included in the budget to provide flexibility for the Board to respond to changing needs and unforeseen circumstances. The Fiscal Year 2009/2010 County Administrator's Recommended Budget amount of $795,524 for unreserved contingency was reduced by $23,750 for additional Economic Development & Tourism Fund support for the Ajo Chamber of Commerce, resulting in a budgeted amount of $771,774. The Budget Stabilization Fund provides for the following expenditures: Additional UPHH Support Solid Waste Operating Services Development Services' Countywide Planning Parks Reduction Community Recession Contingency Critical Path Transportation Reduction Total $ 15,000,000 2,000,000 2,000,000 739,796 396,397 375,000 125,000 __________ $ 20,636,193 Carryovers from Fiscal Year 2008/09: Justice Court Ajo - Painting & Repairs Finance - New Financial System Kino Sports Complex - Swimming Pool Repairs Community Services - Two Youth Programs Total Program Performance Measures Monthly accounting reconciliations performed Status report updated for each transaction $ $ 108,928 60,000 55,000 23,808 _______ 247,736 FY2007/2008 Actual FY2008/2009 Estimated 12 yes 12 yes FY2009/2010 Planned 12 yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 880,796 2,712,557 86,122 0 37,295,033 0 0 46,103,624 0 Total Program Expenditures 3,679,475 37,295,033 46,103,624 10-55 FY2009/2010 Adopted Pima County FY2009/2010 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 CONTINGENCY Program Funding by Source Revenues INTERGOVERNMENTAL 387,736 0 0 MISCELLANEOUS 21,072 0 0 MEMO REVENUE 265 0 0 409,073 0 0 264,937 0 0 264,937 0 0 Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 4,679,682 (8,600,000) 0 0 (1,674,217) 0 8,600,000 37,295,033 0 0 46,103,624 3,679,475 37,295,033 46,103,624 0.0 0.0 0.0 10-56 0 Pima County FY2009/2010 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 DEBT SERVICE Function Account for the accumulation of resources for the payment of general long term debt principal and interest. Description of Services Manage the debt for the Regional Flood Control District, Transportation bonds, Transportation HELP loans, General Obligation bonds, and lease purchase of the Public Works Building and Legal Services Building. (Note: See the Long Term Debt Service Schedule portion, in the Supplemental Information section, for the Reconciliation of Long Term Debt to Budgeted Debt Service Expenditures.) Program Goals and Objectives - Account for long term debt and provide payment in an accurate and timely manner Program Performance Measures Transactions accurately recorded FY2007/2008 Actual FY2008/2009 Estimated 100% 100% FY2009/2010 Planned 100% Program Expenditures by Object FY2007/2008 Actual SUPPLIES AND SERVICES 75,797,524 100,521,623 110,138,905 75,797,524 100,521,623 110,138,905 55,761,597 57,164,072 68,930,137 16,376 7,500 7,500 1,842,349 1,000,000 1,000,000 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted FY2009/2010 Adopted Revenues TAXES INTERGOVERNMENTAL INTEREST 116 0 0 Operating Revenue Sub-Total MISCELLANEOUS 57,620,438 58,171,572 69,937,637 Net Operating Transfers In/(Out) 22,623,757 44,581,093 41,114,825 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (4,446,671) 0 0 (2,231,042) 0 Total Program Funding Program Staffing (FTEs) 0 (913,557) 0 75,797,524 100,521,623 110,138,905 0.0 0.0 0.0 10-57 Pima County FY2009/2010 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 EMPLOYEE BENEFIT LIABILITY FUND Function Provide a centralized account to fund employee benefit payoffs. Description of Services Consolidate into one centralized account the payoff to terminating and retiring employees of up to 240 hours of unused vacation leave and the allowable percentage of accumulated sick leave, as provided by Pima County Personnel Policies. Program Goals and Objectives - Ensure that appropriate funds are budgeted to cover payoffs to employees required by County policies Program Performance Measures Required employee payoffs funded FY2007/2008 Actual FY2008/2009 Estimated yes yes FY2009/2010 Planned yes FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES 1,000,000 1,000,000 1,000,000 Total Program Expenditures Program Funding by Source 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 0 0 0 0 0 0 0 0 0 1,000,000 1,000,000 1,000,000 0.0 0.0 0.0 Program Expenditures by Object Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-58 FY2009/2010 Adopted Pima County FY2009/2010 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 GENERAL FUND DEBT SERVICE Function Record and report the annual debt service on major General Fund lease purchases. Description of Services Manage the debt service pertaining to the lease purchase of the County jail facility, the Bank of America Plaza, the Justice Building Project, and the Jackson Learning Center Project. Program Goals and Objectives - Manage the General Fund debt service and provide payment in an accurate and timely manner Financial Highlights and Significant Issues General Fund Debt Service requirements are summarized as follows: Principal & Interest Fiscal Charges $3,007,335 $5,600 $3,012,935 -- $2,908,500 Jail Facility Bank of America Plaza/ Justice Building/Jackson Learning Center $2,908,500 Program Performance Measures Transactions accurately recorded Total FY2007/2008 Actual FY2008/2009 Estimated 100% 100% FY2009/2010 Planned 100% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted SUPPLIES AND SERVICES 5,924,739 5,941,559 5,921,435 5,924,739 5,941,559 5,921,435 9,841 25,000 25,000 9,841 25,000 25,000 Net Operating Transfers In/(Out) 3,014,260 3,033,035 3,012,935 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 2,900,638 0 0 2,883,524 0 0 2,883,500 5,924,739 5,941,559 5,921,435 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTEREST Operating Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 10-59 Pima County FY2009/2010 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 GENERAL GOVERNMENT REVENUES Function Record all revenues associated with the General Fund that are not generated by specific departments. Description of Services Forecast and monitor General Fund revenues and advise County management of any anticipated changes in revenue or the County's revenue base. (Note: See the Summary of Other Financing Sources and Interfund Transfers, in the State Reports section, for details regarding Net Operating Transfers Out.) Program Goals and Objectives - Provide timely and accurate revenue information to County management - Ensure that earned revenues are actually received Program Performance Measures Revenue status reports produced FY2007/2008 Actual FY2008/2009 Estimated 9 9 FY2009/2010 Planned 9 Program Expenditures by Object FY2007/2008 Actual SUPPLIES AND SERVICES 2,667,062 705,000 705,000 2,667,062 705,000 705,000 268,461,790 282,337,345 301,055,303 2,954,850 2,940,425 2,426,672 139,952,238 141,573,920 118,855,699 13,308,652 15,338,794 18,386,877 3,236,747 1,770,177 531,053 146,038 380,000 380,000 Operating Revenue Sub-Total 428,060,315 444,340,661 441,635,604 Net Operating Transfers In/(Out) (26,525,708) (9,284,266) (18,328,127) 0 0 (398,867,545) 0 0 (434,351,395) 0 0 (422,602,477) Total Program Expenditures Program Funding by Source FY2008/2009 Adopted FY2009/2010 Adopted Revenues TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 2,667,062 705,000 705,000 0.0 0.0 0.0 10-60 Pima County FY2009/2010 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 IMPROVEMENT DISTRICTS Function Account for the accumulation and the transfer of funds for repayment of interfund loans for Improvement Districts. Description of Services Accumulate funds for La Cholla Boulevard, Camino Ojo de Agua, and Hayhook Ranch Improvement Districts to repay appropriate County departments for interfund loans. Program Goals and Objectives - Account for Improvement District interfund loan funds accumulation and transfer to proper County departments Program Performance Measures Transactions accurately recorded Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 100% 100% FY2007/2008 Actual FY2009/2010 Planned 100% FY2008/2009 Adopted FY2009/2010 Adopted 78 69,918 0 91,324 0 61,568 69,996 91,324 61,568 555,844 448,619 401,105 5,350 0 0 561,194 448,619 401,105 Revenues SPECIAL ASSESSMENT INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (1,200,000) 0 (38,140) 0 708,802 0 0 (357,295) 0 0 (301,397) 0 69,996 91,324 61,568 0.0 0.0 0.0 10-61 Pima County FY2009/2010 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 NON DEPARTMENTAL Function Budget and provide for expenditure and/or revenue authority for specified General Fund programs, projects, and items for which no direct responsibility has been assigned to any single department. Report the General Fund portion of self insurance reserve (SIR) payments. Description of Services Report the receipt of the Transient Lodging Excise Tax revenues and the payment of $3,365,643 to the Metropolitan Tucson Convention & Visitors Bureau (MTCVB). This tax is only charged to hotels/motels located in unincorporated areas of Pima County. Provide expenditure authority for dues to the County Supervisors Association of $91,935 and the U.S. Mexico Border Counties Coalition of $12,608, and Lobbyist costs of $42,700. Provide expenditure authority of $181,250 for Special Projects, $22,500 for Bond Oversight, $759,351 for network infrastructure, and $2,567,427 for the General Fund portion of self insurance costs. Program Goals and Objectives - Provide and account for all Non Departmental activities Program Performance Measures Transactions accurately recorded FY2007/2008 Actual FY2008/2009 Estimated 100% 100% FY2009/2010 Planned 100% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 0 6,776,183 1,143,631 7,401,921 0 7,043,414 6,776,183 8,545,552 7,043,414 4,107,552 4,374,791 3,365,643 4,107,552 4,374,791 3,365,643 0 0 0 0 0 2,668,631 0 0 4,170,761 0 0 3,677,771 6,776,183 8,545,552 7,043,414 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-62 Pima County FY 2009/2010 Adopted Budget Procurement Expenditures: 2,222,527 Revenues: FTEs 6,000 31.8 Function Statement: Procure all materials and services for County departments, except as specified by delegation pursuant to the procurement code or under the small purchase procedure. Administer the County Minority/Woman-Owned Business Enterprise Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Pima County Living Wage Ordinance 2002-1 through assistance, review, and monitoring of eligible Pima County contracts. Manage the contracts review approval process. Provide vendor/business assistance and education to vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Mandates: ARS Title 11: Counties, Title 34: Public Buildings and Improvements; Pima County Code Title 11: Procurement Code, Title 20: Minority and Woman-Owned Business Enterprise Code; and Board of Supervisors Policy D29 Purchasing/Printing Expenditures by Program Vendor Relations & MWBE 10.60% Administration 26.98% Materials & Services 38.67% Design & Construction 23.75% Sources of All Funding Department Revenue 0.27% General Fund Support 99.73% 10-63 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: PROCUREMENT Expenditures by Program ADMINISTRATION FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 595,718 596,888 DESIGN & CONSTRUCTION 627,253 600,006 527,903 MATERIALS & SERVICES 927,105 840,868 859,506 VENDOR RELATIONS & MWBE 212,586 240,257 235,540 2,362,662 2,278,019 2,222,527 Total Expenditures 599,578 Funding by Source Revenues ADMINISTRATION 80 0 0 164 0 0 14 0 0 VENDOR RELATIONS & MWBE 5,100 6,000 6,000 Total Revenues Net Operating Transfers In/(Out) 5,358 0 6,000 0 6,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 2,357,304 0 0 2,272,019 0 0 2,216,527 Total Program Funding 2,362,662 2,278,019 2,222,527 9.0 9.0 9.0 8.0 8.0 7.0 13.0 11.5 11.8 4.0 4.0 4.0 34.0 32.5 31.8 DESIGN & CONSTRUCTION MATERIALS & SERVICES Staffing (FTEs) by Program ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & MWBE Total Staffing (FTEs) 10-64 Pima County FY2009/2010 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 ADMINISTRATION Function Administer all functions of the department. Provide support to each function to meet the needs of the department. Conduct contracts review. Description of Services Provide general management for all aspects of the Procurement function in Pima County, as defined in the Pima County Code and Board of Supervisors Policies. Implement practice, competency and systems changes, and associated training, to promote retention of employees and generate significant productivity improvements. Identify enhancement projects that are also expected to be of value to other departments. Provide services to other agencies and the community in general. Participate in cooperative alliances to identify collaborative procurement opportunities, leverage procurement volume and agency productivity, establish purchase agreements that may be utilized by other regional public procurement agencies, and exchange and promote the use of advanced and strategic practices and initiatives. Provide a centralized control point where all contracts are reviewed for compliance with the Pima County Procurement Code, policies, and procedures prior to execution. Oversee contracts processing and enter relevant data into the contracts maintenance and Synergen systems. Provide contracts training to departments. Maintain and distribute the Procurement Policy and Procedures Manual. Administer the County Procurement Card (PCard) Program. Implement Countywide as a strategy to reduce Finance Department payment transactions, improve visibility of purchased items, and provide opportunities to consolidate and bid like items for improved pricing and control. Upgrade and maintain the department systems for vendors, users, Synergen, and electronic contracts. Maintain and update the department Internet and Intranet websites. Maintain Pima County’s Intranet home page. Publish solicitations, notice of awards, and other related documents online. Maintain the PCard website for card administrators and users. Arrange and setup multi-media presentations for County departments. Coordinate online reverse and surplus property auctions. Conduct online Countywide and vendor satisfaction surveys. Provide long term Internet and Intranet strategy planning and IT project management. Serve on Countywide e-Government/Systems committee. Program Goals and Objectives - Provide program/procurement training sessions to County departments - Implement the PCard Countywide to enhance cost control, facilitate department needs, and reduce payables transactions - Review PCard transactions to identify contract opportunities and non-compliant purchases - Generate rebates for PCards Program Performance Measures Program training sessions provided PCard transactions reviewed PCard rebate generated Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 28 6,888 $17,298 10 9,840 $54,102 FY2007/2008 Actual FY2009/2010 Planned 10 10,700 $75,197 FY2008/2009 Adopted FY2009/2010 Adopted 581,555 14,163 577,934 18,954 576,210 23,368 595,718 596,888 599,578 80 0 0 80 0 0 0 0 0 0 0 595,638 0 0 596,888 0 0 599,578 595,718 596,888 599,578 9.0 9.0 9.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-65 Pima County FY2009/2010 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 DESIGN & CONSTRUCTION Function Procure design, construction, and related services for all County departments. Consult with Public Works departments and Facilities Management regarding solicitations, project management, and contracts administration. Description of Services Procure construction, architectural, engineering, and related services for the Public Works, Facilities Management, Wastewater Reclamation, Transportation, Environmental Quality, Development Services, and Natural Resources, Parks and Recreation departments and the Regional Flood Control District. Identify salient issues and unique characteristics associated with each alternative project delivery methods (APDM) project. In conjunction with the County Attorney research, develop, or tailor correspondingly appropriate solicitation and contract language for both consulting and construction contracts. Manage the procurement and evaluation process, draft award documents, and manage the contract signature process, while ensuring that everything is consistent with law and policy. Process all change orders and amendments for construction, architectural, engineering, and related contracts. Craft appropriate documents. Assign and manage the appropriate approval/signature process. Program Goals and Objectives - Improve cycle times for requisitions - Provide project method selection training to departments - Revise and update procedures Program Performance Measures Average requisition cycle time (days) Project method selection training sessions provided Procedures updated/improved Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 86 1 1 83 3 2 FY2007/2008 Actual FY2009/2010 Planned 80 3 2 FY2008/2009 Adopted FY2009/2010 Adopted 604,623 22,630 574,599 25,407 506,020 21,883 627,253 600,006 527,903 164 0 0 164 0 0 0 0 0 0 0 627,089 0 0 600,006 0 0 527,903 627,253 600,006 527,903 8.0 8.0 7.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-66 Pima County FY2009/2010 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 MATERIALS & SERVICES Function Provide tactical and strategic guidance to all County departments regarding centralized procurement and decentralized purchasing on a wide variety of materials and complex services, with the exception of Design and Construction Services. Act as the central interpretive authority regarding Procurement policy, code, procedure, and practice. Description of Services Establish and maintain purchase agreements for all County departments utilizing specifications provided by the requesting department(s) and procurement processes prescribed by the Pima County Procurement Code and Board of Supervisors Procurement Policies. Procure all materials and services required by the County with the exception of construction related requirements that are procured by the Design and Construction Division. Implement practice and competency improvements and continuous improvement processes to offset the increasing number of purchase requisitions and improve current performance. Provide to all County departments formal training, guidance, and support regarding their procurement related responsibilities. Develop specifications which significantly impact costs and supplier performance and comply with procurement related law, policy, and procedures. Perform periodic audits of operating department procurement and purchasing activities and provide guidance regarding desirable corrective actions to department directors, heads, and elected officials. Develop procurement procedures and make recommendations to the County Administrator regarding procurement related processes and Administrative Procedures. Program Goals and Objectives - Improve service to client departments - Reduce the number of requisitions greater than 90 days old - Continue to receive national Procurement Agency awards Program Performance Measures Average requisitions more than 90 days old per week National Procurement Agency awards received Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 2 2 1.8 3 FY2007/2008 Actual FY2009/2010 Planned 1.7 2 FY2008/2009 Adopted FY2009/2010 Adopted 881,882 36,172 9,051 788,528 52,340 0 825,652 33,854 0 927,105 840,868 859,506 14 0 0 14 0 0 0 0 0 0 0 927,091 0 0 840,868 0 0 859,506 927,105 840,868 859,506 13.0 11.5 11.8 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-67 Pima County FY2009/2010 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 VENDOR RELATIONS & MWBE Function Manage Pima County Vendor Relations, Minority/Women and Small Business Enterprise (MWBE/SBE), and Living Wage Compliance programs as mandated by Pima County Ordinances 1997-44 and 2002-1. Ensure compliance with the Living Wage Ordinance through assistance, review, and monitoring of eligible Pima County contracts. Assist Pima County departments with MWBE/SBE compliance in design and construction projects and in the procurement of goods and services. Track dollars spent on and procurement opportunities offered in County MWBE/SBE efforts. Description of Services MWBE/SBE Program: Provide MWBEs/SBEs with assistance in conducting business with Pima County, including notification of procurement opportunities, bid preparation, training, bonding, and insurance information. Review all County construction projects for MWBE/SBE participation. Set individual project goals. Attend pre-bid and pre-construction meetings to facilitate MWBE/SBE utilization and reporting on eligible projects. Evaluate MWBE/SBE participation in professional service and architectural and engineering (A & E) contract proposals and assign points in the evaluation process. Maintain a list of certified MWBE/SBE businesses. Assist MWBE/SBE vendors in certification efforts with the city of Tucson, Arizona Department of Transportation, and the city of Phoenix. Conduct training seminars and community outreach events for current and prospective County vendors. Sponsor, attend, and participate in trade shows, committees, and training events open to the entire business community to increase Pima County business participation. Living Wage Program: Provide for compliance with the adopted Living Wage Ordinance No. 2002-1 which mandates a living wage requirement for inclusion in County contracts for specific services utilized by Pima County Government. Provide for the review and monitoring of eligible contracts under covered services with Pima County. Vendor Relations: Maintain and update the Pima County Vendor Registration Database, which provides current vendor information to assist in procurement opportunities to all departments in Pima County. Provide education and vendor assistance through collaborative outreach events with state and local agencies. Conduct training and/or seminars to educate vendors regarding the process of how to do business with Pima County. Living Wage and MWBE/SBE Compliance: Review all County projects with MWBE/SBE participation goals, and track prime contractor performance, payments, and program compliance as outlined in Ordinance 1997-44. Monitor payment and MWBE/SBE utilization of A & E and professional services contracts for contractor performance evaluations. Ensure program compliance through on-site visit compliance investigations and through contract payment review and verification. Program Goals and Objectives - Increase MWBE/SBE local vendors in database - Maintain MWBE/SBE vendor training programs provided - Review projects for MWBE/SBE Goals - Review projects for MWBE/SBE compliance - Review Living Wage contracts - Continue on-site Living Wage compliance visits - Continue Pima County sponsored MWBE/SBE outreach activity - Increase certified MWBE/SBE vendors - Increase County vendors in database Program Performance Measures Minority-owned vendors in database Woman-owned vendors in database MWBE/SBE vendor training programs Projects reviewed for MWBE/SBE goals Projects reviewed for MWBE/SBE compliance Living Wage contracts reviewed On-site Living Wage compliance visits Pima County sponsored MWBE/SBE outreach activities Certified MBWE/SBE vendors County vendors in database Program Expenditures by Object FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 234 463 9 44 34 31 31 5 300 540 10 35 24 28 28 6 400 600 10 40 30 28 28 6 150 4,593 200 5,200 250 6,000 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 197,334 15,252 223,951 16,306 219,679 15,861 Total Program Expenditures 212,586 240,257 235,540 10-68 Pima County FY2009/2010 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 VENDOR RELATIONS & MWBE Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total 5,100 6,000 6,000 5,100 6,000 6,000 0 0 0 0 0 207,486 0 0 234,257 0 0 229,540 212,586 240,257 235,540 4.0 4.0 4.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-69 This page intentionally left blank. 10-70 Pima County FY 2009/2010 Adopted Budget Recorder Expenditures: 4,199,071 Revenues: FTEs 3,400,735 50.3 Function Statement: Ensure prompt and efficient imaging and indexing of documents presented for public recording. Provide for the expeditious retrieval and reproduction of documents previously recorded. Maintain voter registration rolls. Conduct early voting activity and other election related activities. Mandates: ARS Title 11: Counties; Title 16: Elections and Electors; Title 19: Initiative, Referendum and Recall; Title 39: Public Records, Printing and Notices; and Title 48: Special Taxing Districts Expenditures by Program Administration 9.14% Voter Registration 38.29% Information Services 32.43% Recorder Division 20.14% Sources of All Funding Fund Balance Decrease 13.46% General Fund Support 5.55% Department Revenue 80.99% 10-71 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: RECORDER Expenditures by Program ADMINISTRATION FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 430,278 413,965 383,864 2,956,248 1,998,731 1,361,559 838,111 995,593 845,494 VOTER REGISTRATION 1,359,880 2,781,470 1,608,154 Total Expenditures 5,584,517 6,189,759 4,199,071 INFORMATION SERVICES RECORDER DIVISION Funding by Source Revenues INFORMATION SERVICES 1,206,751 1,110,900 796,375 RECORDER DIVISION 2,279,335 2,505,500 1,905,000 332,169 42,500 699,360 Total Revenues Net Operating Transfers In/(Out) 3,818,255 0 3,658,900 0 3,400,735 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 1,749,497 16,765 0 887,831 1,643,028 0 565,184 233,152 Total Program Funding 5,584,517 6,189,759 4,199,071 Staffing (FTEs) by Program ADMINISTRATION 6.0 4.0 4.0 INFORMATION SERVICES 10.0 10.0 10.5 RECORDER DIVISION 20.0 21.0 17.0 VOTER REGISTRATION 21.0 32.0 18.8 Total Staffing (FTEs) 57.0 67.0 50.3 VOTER REGISTRATION 10-72 Pima County FY2009/2010 Adopted Budget Program Summary Department: RECORDER Program: 1000 ADMINISTRATION Function Provide management oversight, budget, and personnel services to all programs in the Pima County Recorder's office. Description of Services Ensure compliance with statutory mandates. Set the policies for the department and implement those policies. Hire, supervise, monitor, and evaluate personnel. Plan the activities of the department. Budget and monitor the use of public funds. Purchase adequate resources, equipment, and supplies for the department. Program Goals and Objectives - Ensure statutory mandates, in both the Voter Registration and Document Recording divisions of the department, are met at all times - Ensure public funds allocated are expended in compliance with County policy and state law - Procure adequate equipment, supplies, and resources to enable the employees of the department to perform their functions Program Performance Measures Statutory mandates under Title 16 of the Arizona Revised Statutes met Statutory mandates under Title 11 of the Arizona Revised Statutes met All supplies and materials purchased so that there is no downtime due to a shortage Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% FY2007/2008 Actual Total Program Funding Program Staffing (FTEs) FY2008/2009 Adopted FY2009/2010 Adopted 426,212 4,066 405,365 8,600 375,864 8,000 430,278 413,965 383,864 0 0 0 0 0 430,278 0 0 413,965 0 0 383,864 430,278 413,965 383,864 6.0 4.0 4.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2009/2010 Planned FY2007/2008 Actual 10-73 Pima County FY2009/2010 Adopted Budget Program Summary Department: RECORDER Program: 1000 INFORMATION SERVICES Function Modernize and keep the document storage and retrieval systems current with technology. Maintain optimum uptime on the online system and the voter registration system. Description of Services Update and maintain the document storage and retrieval systems pursuant to ARS 11-475.01. Keep the local area network operating with no unscheduled downtime. Make annual changes to programming for voter registration to comply with changes in statutes and variations in election requirements for jurisdictions affected. Perform annual changes to recording and voter registration software required by manufacturer's modifications and updates. Modify existing recording system to upgrade programming language and database system to allow for digitization of all documents recorded in Pima County. Provide for system security including off site backup of all data and prevention of unauthorized access to records and confidential information. Program Goals and Objectives - Keep local area network operating with no unscheduled downtime - Make annual changes to programming for voter registration to comply with changes in statutes and variations in election requirements for jurisdictions affected - Perform annual changes to recording and voter registration software required by manufacturer's modifications and updates - Complete modification of database and computer programming language modernization project to allow for full electronic retrieval of all documents recorded in Pima County by 2012 Program Performance Measures Computer system uptime Computer programs upgraded within 1 year after release of new version Voter registration program modified as required by statute or jurisdiction prior to next election Computer system maintained and upgraded for most efficient operations possible FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 100% 75% 99% 85% 100% 95% 100% 100% 100% 75% 85% 95% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 466,273 1,810,832 679,143 604,931 1,351,300 42,500 596,309 707,500 57,750 2,956,248 1,998,731 1,361,559 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL 7,314 0 0 CHARGES FOR SERVICES 957,248 960,900 750,875 INTEREST 222,816 150,000 45,500 19,373 0 0 1,206,751 1,110,900 796,375 0 0 0 0 1,749,497 0 0 887,831 0 0 565,184 0 2,956,248 1,998,731 1,361,559 10.0 10.0 10.5 MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-74 Pima County FY2009/2010 Adopted Budget Program Summary Department: RECORDER Program: 1000 RECORDER DIVISION Function Provide quality service to the public by ensuring prompt and efficient recording and filing of documents presented for public record and expeditious retrieval and reproduction of documents in accordance with statutory requirements. Description of Services Receive, record, index, maintain, and permanently preserve all instruments presented for recording as a public document as mandated by ARS Title 11. Maintain a public access area for all recorded documents to allow convenient public inspection of all documents. Program Goals and Objectives - Enter all information for recording each document with attention to accuracy, then check each entry by another operator, perform a third check, electronically image, and return through the mail room - Record all documents presented on the day of receipt (statutory requirement) with the second checking completed no later than the next business day after receipt - Complete cashiering close out daily with no overage/shortage - Process all documents completely through the mailroom and return within 10 work days - Assist members of public visiting public access area within an average of 5 minutes Program Performance Measures Documents recorded day of receipt Documents reviewed for accuracy (2nd check) Pages microfilmed and digitized All documents returned by mail/private courier Days to process document and return to originator Customers served within 5 minutes Accuracy rate for recorded documents Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 100% 100% 1,421,323 100% 10 100% 94% 100% 100% 925,000 100% 9 100% 96% FY2007/2008 Actual FY2009/2010 Planned 100% 100% 1,000,000 100% 10 100% 100% FY2008/2009 Adopted FY2009/2010 Adopted 671,141 165,620 1,350 735,443 260,150 0 649,074 196,420 0 838,111 995,593 845,494 2,077,703 2,300,000 1,745,000 201,632 205,500 160,000 2,279,335 2,505,500 1,905,000 0 0 0 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (1,441,224) 0 0 (1,509,907) 0 0 (1,059,506) 838,111 995,593 845,494 20.0 21.0 17.0 10-75 Pima County FY2009/2010 Adopted Budget Program Summary Department: RECORDER Program: 1000 VOTER REGISTRATION Function Provide quality service to the public by promptly registering or making changes to voter files and maintaining voter files in an orderly and efficient manner. Conduct early voting in an orderly and efficient manner while providing quality service. Verify signatures on petitions for recall, initiative, referendum, annexations, or challenged candidates for office. Description of Services Protect the rights of all eligible voters by conducting early voting in compliance with state and federal law and preserving all voted ballots for tabulation by the Division of Elections. Maintain voter registration rolls as mandated in accordance with ARS Title 16 in an efficient and cost effective manner for Pima County and all taxing districts within Pima County (schools, fire districts, water districts, cities, and towns). Program Goals and Objectives - Enter information from voter registration affidavits into the voter registration computer system correctly and digitize affidavits - File original affidavits correctly as mandated by state law - Accurately issue early ballots at remote voting sites and by U.S. mail - Mail voter registration cards, generated by information entered, within 30 days (ARS Title 16-163) - Issue and mail early ballots within 48 hours after request (ARS Title 16-542) - Issue early ballots and receive voted ballots, validate each, and turn over to Pima County Elections Division for tabulation within mandated time allowed (ARS Title 16) Program Performance Measures Voter registration affidavits processed Political parties satisfied with service Ballots issued, mailed, and validated within statutory requirements Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 174,700 100% 82,000 195,000 100% 500,000 FY2007/2008 Actual FY2009/2010 Planned 175,000 100% 110,000 FY2008/2009 Adopted FY2009/2010 Adopted 750,296 609,584 1,079,258 1,702,212 693,714 914,440 1,359,880 2,781,470 1,608,154 Revenues INTERGOVERNMENTAL 141,812 0 0 CHARGES FOR SERVICES 190,272 42,500 515,000 85 0 0 332,169 42,500 515,000 0 0 184,360 Special Programs Revenue Sub-Total 0 0 184,360 Net Operating Transfers In/(Out) 0 0 0 0 0 1,027,711 0 0 2,738,970 0 0 908,794 1,359,880 2,781,470 1,608,154 21.0 32.0 18.8 MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-76 Pima County FY 2009/2010 Adopted Budget Treasurer Expenditures: 3,010,251 Revenues: FTEs 97,650 40.0 Function Statement: Serve as Treasurer for Pima County and its political subdivisions. Act as custodian of public funds and ex-officio tax collector. Duties include custody, collection, disbursement, and investment of public funds and the collection and distribution of property taxes. Mandates: ARS Title 11: Counties; Title 35: Public Finances; and Title 42: Taxation Expenditures by Program Treasurer Operations 100% Sources of All Funding Department Revenue 3.24% Fund Balance Decrease 15.25% General Fund Support 81.51% 10-77 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: TREASURER Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted TREASURER OPERATIONS 2,342,331 2,998,140 3,010,251 Total Expenditures 2,342,331 2,998,140 3,010,251 TREASURER OPERATIONS 125,110 108,150 97,650 Total Revenues Net Operating Transfers In/(Out) 125,110 0 108,150 0 97,650 0 Funding by Source Revenues Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (3,425) 2,220,646 0 376,300 2,513,690 0 459,000 2,453,601 Total Program Funding 2,342,331 2,998,140 3,010,251 41.0 40.0 40.0 41.0 40.0 40.0 Staffing (FTEs) by Program TREASURER OPERATIONS Total Staffing (FTEs) 10-78 Pima County FY2009/2010 Adopted Budget Program Summary Department: TREASURER Program: 1000 TREASURER OPERATIONS Function Serve as the custodian of public monies and as ex officio tax collector as mandated by Arizona Revised Statutes. Description of Services Account for the collection, custody, and disbursement of public revenue and report the same to the Board of Supervisors. Collect and distribute taxes. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Program Goals and Objectives - Process tax payments within three days of receipt - Meet or exceed established investment benchmarks - Develop and implement an integrated information system to provide on-line banking and tax collection services to Pima County departments, political subdivisions, other agencies, and individuals Program Performance Measures Days not compliant with 3 day tax payment processing Months meeting or exceeding investment benchmarks Percent completed of tax collection system FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 14 12 12 12 40% 10 50% 12 95% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,845,795 353,475 143,061 2,063,607 580,933 353,600 2,054,974 571,977 383,300 2,342,331 2,998,140 3,010,251 CHARGES FOR SERVICES 33 150 150 MISCELLANEOUS 92 0 0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues Operating Revenue Sub-Total CHARGES FOR SERVICES 125 150 150 52,190 45,000 45,000 INTEREST 23,116 18,000 2,500 MISCELLANEOUS 49,679 45,000 50,000 124,985 108,000 97,500 0 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (3,425) 2,220,646 0 376,300 2,513,690 0 459,000 2,453,601 2,342,331 2,998,140 3,010,251 41.0 40.0 40.0 10-79 This page intentionally left blank. 10-80 Pima County FY2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN ADMINISTRATION TOTAL COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 665,886 665,886 665,886 665,886 359,252 134,517 496,706 1,481,734 312,002 429,630 158,058 173,606 243,632 654,504 610,635 359,252 134,517 496,706 1,481,734 12,127,409 1,879,630 158,058 4,219,186 243,632 654,504 610,635 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMM DEV & NEIGHBORHOOD CONSERV ADMIN COMMUNITY SUPPORT EMERGENCY FOOD & CLOTHING GENERAL SERVICES HOUSING NEIGHBORHOOD CONSERVATION PARENTING & FAMILY SUPPORT RURAL DEVELOPMENT/OUTSIDE AGENCIES SENIOR SUPPORT SHELTER/ SUPPORT SERVICES/DOMESTIC VIOLENCE YOUTH AND YOUNG ADULT SERVICES TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 11,815,407 1,450,000 4,045,580 5,054,276 17,310,987 22,365,263 150,072 4,574,107 629,098 230,078 627,597 4,915,910 18,330,666 5,065,982 22,904,773 629,098 1,477,511 627,597 6,210,952 24,494,009 30,704,961 3,713,247 22,807,765 10,962,140 3,713,247 22,807,765 10,962,140 37,483,152 37,483,152 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP TEEN HEALTH VOCATIONAL AND ACADEMIC INSTRUCTION VOCATIONAL/REMEDIAL EDUCATION TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING 1,247,433 COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES SUPPORT SERVICES TOTAL COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM TOTAL ECONOMIC DEVELOPMENT & TOURISM 1,570,096 1,570,096 1,570,096 1,570,096 KINO SPORTS COMPLEX LANDSCAPE MANAGEMENT RECREATION TOTAL KINO SPORTS COMPLEX 423,890 1,224,370 423,890 1,224,370 1,648,260 1,648,260 383,162 609,751 543,703 2,281,000 2,700,000 383,162 609,751 543,703 2,281,000 2,700,000 4,981,000 6,517,616 1,688,454 2,401,754 768,904 196,417 1,688,454 2,401,754 768,904 196,417 5,055,529 5,055,529 90,894,773 106,010,763 SCHOOL SUPERINTENDENT ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT PIMA SPECIAL PROGRAMS TOTAL SCHOOL SUPERINTENDENT 1,536,616 STADIUM DISTRICT ADMINISTRATION BASEBALL AND SOCCER EVENTS KINO ECOSYSTEM RESTORATION PROJECT TOTAL STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 15,115,990 11-1 Pima County FY2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues 11,815,607 10,000 4,045,580 104,840 11,815,607 10,000 4,045,580 15,871,187 15,976,027 4,915,910 18,041,566 1,259,326 4,915,910 18,041,566 1,259,326 24,216,802 24,216,802 26,251,108 1,381,500 26,251,108 1,381,500 27,632,608 27,632,608 1,244,006 1,244,006 1,244,006 1,244,006 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV GENERAL SERVICES HOUSING NEIGHBORHOOD CONSERVATION RURAL DEVELOPMENT/OUTSIDE AGENCIES 104,840 TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 104,840 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP VOCATIONAL AND ACADEMIC INSTRUCTION TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES TOTAL COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM TOTAL ECONOMIC DEVELOPMENT & TOURISM KINO SPORTS COMPLEX RECREATION TOTAL KINO SPORTS COMPLEX 153,000 153,000 153,000 153,000 240,000 73,213 2,281,000 2,700,000 240,000 73,213 2,281,000 2,700,000 4,981,000 5,294,213 1,420,800 697,500 147,500 1,420,800 697,500 147,500 2,265,800 2,265,800 76,211,403 76,782,456 SCHOOL SUPERINTENDENT ADMINISTRATION EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT PIMA SPECIAL PROGRAMS TOTAL SCHOOL SUPERINTENDENT 313,213 STADIUM DISTRICT ADMINISTRATION BASEBALL AND SOCCER EVENTS TOTAL STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 571,053 11-2 Pima County FY 2009/2010 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN ADMINISTRATION 6.6 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 6.6 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMM DEV & NEIGHBORHOOD CONSERV ADMIN HOUSING NEIGHBORHOOD CONSERVATION RURAL DEVELOPMENT/OUTSIDE AGENCIES 2.1 5.7 6.3 11.5 TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERVATION 25.6 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP TEEN HEALTH VOCATIONAL AND ACADEMIC INSTRUCTION VOCATIONAL/REMEDIAL EDUCATION 12.2 110.1 8.0 20.7 8.0 TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING 159.0 COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES SUPPORT SERVICES 5.5 352.2 26.0 TOTAL COUNTY FREE LIBRARY 383.7 ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM 2.9 TOTAL ECONOMIC DEVELOPMENT & TOURISM 2.9 KINO SPORTS COMPLEX LANDSCAPE MANAGEMENT RECREATION 6.4 13.8 TOTAL KINO SPORTS COMPLEX 20.2 SCHOOL SUPERINTENDENT ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES 6.0 5.0 3.0 TOTAL SCHOOL SUPERINTENDENT 14.0 STADIUM DISTRICT ADMINISTRATION BASEBALL AND SOCCER EVENTS KINO ECOSYSTEM RESTORATION PROJECT 4.2 20.5 3.3 2.7 TOTAL STADIUM DISTRICT 30.7 642.7 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 11-3 This page intentionally left blank. 11-4 Pima County FY 2009/2010 Adopted Budget Community & Economic Development Admin Expenditures: 665,886 Revenues: FTEs 0 6.6 Function Statement: To enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department provides support to the Community Development & Neighborhood Conservation, Community Services-Employment & Training, Economic Development & Tourism, Kino Sports Complex departments, and the Pima County Public Library and Stadium Districts. Mandates: None Expenditures by Program Community & Economic Development Admin 100% Sources of All Funding General Fund Support 100% 11-5 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: COMMUNITY & ECONOMIC DEVELOPMENT ADMIN Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted ADMINISTRATION 634,068 686,691 665,886 Total Expenditures 634,068 686,691 665,886 0 0 0 634,068 0 0 0 686,691 0 0 0 665,886 634,068 686,691 665,886 8.0 7.0 6.6 8.0 7.0 6.6 Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program ADMINISTRATION Total Staffing (FTEs) 11-6 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY & ECONOMIC DEVELOPMENT ADMIN Program: ADMINISTRATION 1000 Function Provide administrative direction and support services to six departments whose mission is to enhance the economic and cultural well being of all constituents in Pima County, including trying to improve the status of economically disadvantaged constituents. Description of Services Provide policy direction and administrative oversight and support for all grant, bond, General Fund, County Free Library District, Stadium District, and leased property programs and projects in six departments. Program Goals and Objectives - Increase department operating efficiencies - Increase level of Employee Combined Appeal Program (ECAP) funding - Obtain federal stimulus funding - Continue existing administrative services in all six departments Program Performance Measures Procedures reviewed to increase efficiency ECAP contributions increased Existing levels of administrative services continued for departments New federal stimulus revenue obtained Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated yes yes yes yes yes yes yes yes yes n/a yes yes FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 364,200 269,868 0 458,960 220,331 7,400 450,155 212,131 3,600 634,068 686,691 665,886 0 0 0 634,068 0 0 0 686,691 0 0 0 665,886 634,068 686,691 665,886 8.0 7.0 6.6 Program Staffing (FTEs) 11-7 This page intentionally left blank. 11-8 Pima County FY 2009/2010 Adopted Budget Community Development & Neighborhood Conservation Expenditures: 22,365,263 Revenues: FTEs 15,976,027 25.6 Function Statement: Enhance the economic welfare of inhabitants of Pima County by: promoting more and better human service delivery; supporting regional planning and cooperative arrangements to address priority issues; promoting intergovernmental and community collaboration; addressing critical human and community needs; and, promoting infrastructure, economic, and social services development in low and moderate income communities. Mandates: None Expenditures by Program Shelter/Domestic 2.93% Youth Services 2.73% Administration 1.61% Community Support 0.60% Food/Clothing 2.22% Senior Support 1.09% Rural Development/Outside Agencies 18.86% General Services 6.63% Parenting/Family 0.71% Neighborhood Conservation 8.40% Housing 54.22% Sources of All Funding Fund Balance Decrease 6.44% General Fund Support 22.13% Department Revenue 71.43% 11-9 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Expenditures by Program COMM DEV & NEIGHBORHOOD CONSERV ADMIN FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 307,357 356,211 359,252 COMMUNITY SUPPORT 190,926 152,000 134,517 EMERGENCY FOOD & CLOTHING 423,234 561,268 496,706 GENERAL SERVICES 1,383,078 1,332,230 1,481,734 HOUSING 1,869,618 5,060,223 12,127,409 NEIGHBORHOOD CONSERVATION 405,953 1,882,881 1,879,630 PARENTING & FAMILY SUPPORT 166,551 178,600 158,058 4,111,695 4,238,413 4,219,186 RURAL DEVELOPMENT/OUTSIDE AGENCIES SENIOR SUPPORT 263,811 295,300 243,632 SHELTER/ SUPPORT SERVICES/DOMESTIC VIOLE 584,343 739,574 654,504 YOUTH AND YOUNG ADULT SERVICES 832,228 710,000 610,635 10,538,794 15,506,700 22,365,263 Total Expenditures Funding by Source Revenues GENERAL SERVICES HOUSING 104,840 104,840 104,840 1,723,337 4,738,392 11,815,607 88,076 75,000 10,000 4,001,057 4,047,039 4,045,580 14,544 5,000 0 8,970,271 0 0 1,375,000 5,161,429 15,976,027 0 0 1,439,800 4,949,436 10,538,794 15,506,700 22,365,263 NEIGHBORHOOD CONSERVATION RURAL DEVELOPMENT/OUTSIDE AGENCIES SENIOR SUPPORT Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 5,931,854 0 0 (264,905) 4,871,845 Staffing (FTEs) by Program COMM DEV & NEIGHBORHOOD CONSERV ADMIN 3.0 2.0 2.1 HOUSING 6.0 6.5 5.7 NEIGHBORHOOD CONSERVATION 6.2 6.2 6.3 RURAL DEVELOPMENT/OUTSIDE AGENCIES 12.3 11.8 11.5 Total Staffing (FTEs) 27.5 26.5 25.6 11-10 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: COMM DEV & NEIGHBORHOOD CONSERV ADMIN 1000 Function Provide administrative oversight for all programs including general fund, bond fund, and federal and state grants. Serve as departmental liaison to several local and regional committees to establish policies and develop planned delivery of regional services. Description of Services Provide administrative oversight to the department which includes grants, general fund, and bond funded programs. Manage personnel, budget, programmatic reporting, contract compliance, community planning. Prepare regular reports to the County Administrator and the Board of Supervisors. Responsible for the appropriate staffing of County appointed Commissions and Committees relating to this department Program Goals and Objectives - Increase public access to programs and services through improved communication and open processes - Develop policies to enhance citizen participation and outreach - Maximize programmatic effectiveness and efficiencies through improved interdepartmental communication - Provide local and regional leadership in analyses of needs, program planning, and capacity development Program Performance Measures Strategies implemented to promote awareness of community resources Reports developed to demonstrate community benefits for identified programs Leadership provided on local and national committees which address legislative and programmatic issues impacting the County Capacity building training sessions provided for community organizations Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 3 3 3 6 6 4 3 1 2 6 4 4 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 210,812 94,104 2,441 218,929 133,682 3,600 219,736 137,716 1,800 307,357 356,211 359,252 0 0 0 307,357 0 0 0 356,211 0 0 0 359,252 307,357 356,211 359,252 3.0 2.0 2.1 11-11 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: COMMUNITY SUPPORT 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential community related services to identified groups. Description of Services Administer contracts which meet priority community needs and deliver specific services; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Deliver essential community services in low income and rural areas - Provide services to vulnerable populations Program Performance Measures Community support grants made Clients served Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2007/2008 Actual FY2008/2009 Estimated 8 60,091 7 60,000 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Planned 7 58,000 FY2009/2010 Adopted 190,926 152,000 134,517 190,926 152,000 134,517 0 0 0 190,926 0 0 0 152,000 0 0 0 134,517 190,926 152,000 134,517 0.0 0.0 0.0 11-12 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: EMERGENCY FOOD & CLOTHING 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential food and clothing services to identified groups. Description of Services Administer contracts which meet priority food and clothing needs and deliver specific services; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Deliver essential food and clothing services which benefit Pima County residents - Provide services to vulnerable populations Program Performance Measures Emergency food and clothing grants made Number of clients served Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2007/2008 Actual FY2008/2009 Estimated 7 71,666 10 75,000 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Planned 7 72,000 FY2009/2010 Adopted 423,234 561,268 496,706 423,234 561,268 496,706 0 0 0 423,234 0 0 0 561,268 0 0 0 496,706 423,234 561,268 496,706 0.0 0.0 0.0 11-13 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: GENERAL SERVICES 1000 Function Administer County General Funds to nonprofit agencies and identified organizations that have completed an application process and were determined to be qualified to deliver important services to identified groups. Description of Services Administer contracts which meet priority needs and deliver specific services; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Deliver identified services which benefit Pima County residents - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving rural areas Technical assistance, education, and training meetings held Collaborative initiatives created with other locally supported agencies FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 1 46 1 50 1 50 5 5 5 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted SUPPLIES AND SERVICES 1,383,078 1,332,230 1,481,734 1,383,078 1,332,230 1,481,734 104,840 104,840 104,840 104,840 104,840 104,840 0 0 0 1,278,238 0 0 0 1,227,390 0 0 0 1,376,894 1,383,078 1,332,230 1,481,734 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-14 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: HOUSING 1000 Function Provide leadership and support to Pima County residents in addressing critical needs, sustainability, stabilization, and preservation of affordable housing. Expand home ownership opportunities and provide access to affordable housing for low and middle income residents with new and existing initiatives that will ensure long term affordability of housing units. Description of Services Assist low income residents with down payment assistance and repair of owner occupied homes. Provide subsidy for the development of rental housing for low income residents. Participate with other jurisdictions, nonprofit, and for-profit organizations within Pima County to develop effective strategies, secure funding, and implement housing programs serving low income residents. Manage housing programs including the Home Investments Partnership (HOME), New Hope, Housing Opportunities for Persons with AIDS (HOPWA), Supportive Housing Program (SHP), general obligation bond funds for the Affordable Housing Program, and the Housing Trust Fund. Support the Don't Borrow Trouble Pima County Coalition in combating predatory lending through education, assessment, and referral for residents experiencing credit problems. Develop planning documents to guide the department’s activities. Program Goals and Objectives - Provide staff support to the Pima County Housing Commission to ensure affordable housing strategies and goals for all housing related programs approved by the Board of Supervisors are implemented - Increase home ownership opportunities for low income residents of Pima County - Reduce substandard housing in unincorporated areas of Pima County - Ensure that services to homeless and special needs populations are maintained - Preserve, rehabilitate, and develop affordable rentals and owner occupied homes to meet green sustainability standards - Continue to respond to the foreclosure/default crisis affecting Pima County homeowners by maintaining effective partnerships and collaborations with the private and nonprofit sectors to address key issues that impede housing opportunities for residents - Develop effective community strategies to correct inequities in housing - Develop essential reports to the Board of Supervisors, County Administrator, and fund providers including the Housing and Urban Development (HUD) Consolidated/Annual Plan and the Consolidated Annual Performance and Evaluation Report (CAPER) - Develop reliable, professional reports that provide an analysis of community needs, emerging needs, and barriers to services for affordable housing and quality of life issues for urban and rural residents Financial Highlights and Significant Issues The Community Development & Neighborhood Conservation Housing program has applied for and expects to receive $6,500,000 in new federal stimulus grant funds as part of the American Recovery and Reinvestment Act of 2009. Program Performance Measures New housing development projects approved New home buyers receiving down payment assistance Rental units produced Aquisition/rehabilition of homes completed Community and partnership forums and meetings held New housing construction units produced Homeless/special needs residents helped Foreclosure prevention outreach/referrals Essential reports created and distributed FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 3 132 6 140 1 140 63 6 89 60 22 70 60 35 90 32 6 n/a n/a 24 6 2,500 yes 15 10 3,000 yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 385,697 1,482,536 1,385 440,146 4,616,477 3,600 390,323 11,731,986 5,100 1,869,618 5,060,223 12,127,409 419 0 200 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 0 1,000,000 1,000,000 419 1,000,000 1,000,200 11-15 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: HOUSING INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 1000 1,642,044 3,681,883 10,718,898 80,874 56,509 96,509 1,722,918 3,738,392 10,815,407 0 0 (160,823) 307,104 0 0 0 321,831 0 0 (200) 312,002 1,869,618 5,060,223 12,127,409 6.0 6.5 5.7 11-16 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: NEIGHBORHOOD CONSERVATION 1000 Function Provide stability and revitalize stressed communities pursuant to 1997 and 2004 Neighborhood Reinvestment Bond Ordinances. Promote the funding of small capital improvement projects selected through a community consensus process. Develop community leaders, identify emerging needs, and strengthen community decision making. Description of Services Work with neighborhood residents to identify and implement desired infrastructure and public facilities improvement projects that will improve the quality of life in their communities. Implement strategies for stabilizing communities through the support of community based initiatives by partner agencies, organizations, churches, and other jurisdictions. Identify service gaps in communities and work with residents to prioritize needs for programs and services. Program Goals and Objectives - Empower neighborhood groups and residents to accomplish community goals through outreach programs - Target stressed communities which do not have active neighborhood associations to help achieve neighborhood project goals - Assist community leaders in development of functional neighborhood project proposals - Work with new neighborhood groups to evaluate community goals and strategies Program Performance Measures Community outreach events held Projects approved/funded Projects completed Proposals developed Evaluations completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 44 24 12 29 12 45 22 15 20 15 FY2007/2008 Actual FY2009/2010 Planned 45 15 12 15 12 FY2008/2009 Adopted FY2009/2010 Adopted 375,471 29,097 1,385 371,724 1,506,157 5,000 375,435 1,500,595 3,600 405,953 1,882,881 1,879,630 114 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 114 0 0 87,962 75,000 10,000 87,962 75,000 10,000 0 0 (87,962) 405,839 0 0 1,375,000 432,881 0 0 1,440,000 429,630 405,953 1,882,881 1,879,630 6.2 6.2 6.3 11-17 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: PARENTING & FAMILY SUPPORT 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential parenting and family support services to identified groups. Description of Services Administer parenting and family support contracts which meet priority needs and deliver specific services; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Deliver essential parenting and family support services in low income and rural areas - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Parent and family grants made Clients served Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2007/2008 Actual FY2008/2009 Estimated 8 9,618 7 9,600 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Planned 7 9,500 FY2009/2010 Adopted 166,551 178,600 158,058 166,551 178,600 158,058 0 0 0 166,551 0 0 0 178,600 0 0 0 158,058 166,551 178,600 158,058 0.0 0.0 0.0 11-18 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: RURAL DEVELOPMENT/OUTSIDE AGENCIES 1000 Function Promote development of infrastructure and neighborhood facilities; improve critical service delivery to youth, seniors, and those in need; and promote cultural and recreational services in low and moderate income communities, including neighborhoods within South Tucson, Marana, Sahuarita, and unincorporated Pima County. Description of Services Provide grants to local governments and nonprofit community based agencies for neighborhood revitalization and infrastructure improvements in low and moderate income communities outside the city of Tucson. Provide grants to local governments and nonprofit community agencies to increase or improve services, or to add specified new services, especially in economically disadvantaged and rural communities. Supply technical assistance and grants to local governments and nonprofit community agencies for community development planning and resource development. Provide housing rehabilitation services in low income communities outside the city of Tucson. Program Goals and Objectives - Provide needed social services in low income rural areas - Provide community facilities in low income rural areas - Provide infrastructure improvements in low income rural areas - Rehabilitate houses for eligible elderly/disabled/low income clients FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated Public facilities improved Infrastructure projects funded Houses rehabilitated Public services provided 10 7 287 13 9 5 250 16 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 486,316 3,585,741 39,638 732,785 3,498,428 7,200 714,374 3,497,612 7,200 4,111,695 4,238,413 4,219,186 INTERGOVERNMENTAL 2,802,666 3,405,039 4,045,580 MISCELLANEOUS 1,198,391 642,000 0 4,001,057 4,047,039 4,045,580 0 0 0 191,374 0 0 0 173,606 4,111,695 4,238,413 4,219,186 12.3 11.8 11.5 Program Performance Measures Total Program Expenditures Program Funding by Source 8 6 230 18 FY2009/2010 Adopted Revenues Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (16,120) 126,758 11-19 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: SENIOR SUPPORT 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential senior services to identified groups. Description of Services Administer senior contracts which meet priority needs and deliver specific services; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Deliver essential senior services in low income and rural areas - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated Senior service grants made Clients served 10 16,392 13 16,000 Program Expenditures by Object FY2007/2008 Actual SUPPLIES AND SERVICES FY2008/2009 Adopted FY2009/2010 Planned 12 15,000 FY2009/2010 Adopted 263,811 295,300 243,632 263,811 295,300 243,632 INTERGOVERNMENTAL 14,544 5,000 0 Grant Revenue Sub-Total 14,544 5,000 0 0 0 0 249,267 0 0 0 290,300 0 0 0 243,632 263,811 295,300 243,632 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-20 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: SHELTER/ SUPPORT SERVICES/DOMESTIC VIOLENCE 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential shelter and domestic violence services to identified groups. Description of Services Administer shelter and domestic violence contracts which meet priority needs and deliver specific services; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Deliver essential shelter and domestic violence services in low income and rural areas - Prevent mortgage defaults through counseling - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Shelter/support/domestic violence grants made Clients served Mortgage default clients counseled Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2007/2008 Actual FY2008/2009 Estimated 15 13,829 n/a 21 14,000 275 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Planned 20 13,500 275 FY2009/2010 Adopted 584,343 739,574 654,504 584,343 739,574 654,504 0 0 0 584,343 0 0 0 739,574 0 0 0 654,504 584,343 739,574 654,504 0.0 0.0 0.0 11-21 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: YOUTH AND YOUNG ADULT SERVICES 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential youth services to identified groups. Description of Services Administer youth contracts which meet priority needs and deliver specific services; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Deliver essential youth services in low income and rural areas - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated Youth service grants made Number of youth served 30 30,743 29 30,000 Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Planned 28 28,000 FY2009/2010 Adopted 832,228 710,000 610,635 832,228 710,000 610,635 0 0 0 832,228 0 0 0 710,000 0 0 0 610,635 832,228 710,000 610,635 0.0 0.0 0.0 11-22 Pima County FY 2009/2010 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Metropolitan Tucson Convention and Visitors Bureau Tucson Regional Economic Opportunities, Inc. Community Food Bank, Inc. Pima Council on Aging Pima Association of Governments Our Family Services, Inc. El Rio Health Center, Inc. Catholic Community Services of Southern Arizona, Inc. (dba Pio Decimo Center) Child & Family Resources, Inc. Tucson Center for Women and Children (dba EMERGE) Tucson Pima Arts Council Tucson Urban League, Inc. Southern Arizona AIDS Foundation Metropolitan Education Commission United Way of Southern Arizona - PRO Neighborhoods Primavera Foundation, Inc. Southern Arizona Children's Advocacy Center Youth on Their Own San Ignacio Yaqui Council, Inc. Catalina Community Services University of Arizona - Pima County Cooperative Extension Job Path Chicanos por la Causa Volunteer Center of Southern Arizona New Beginnings for Women and Children University of Arizona - Rural Health Office - Mobile Health Casa de los Ninos Tucson Clean & Beautiful Jewish Family Services - Loan Chest Administration of Resources and Choices, Elder Shelter Project Tucson Botanical Gardens Tucson Children's Museum Homeless Prevention International Sonoran Desert Alliance Arivaca Coordinating Council/Human Resource Group Inc. Wingspan Pima/Tucson Women's Commission TMM Family Services, Inc. Arizona Youth Partnership Open Inn, Inc. Interfaith Coalition for the Homeless Family Housing Resources, Inc. Interfaith Community Services Planned Parenthood of Southern Arizona, Inc. El Tour de Tucson Tu Nidito Children and Family Services Southern Arizona Association for the Visually Impaired Southern Arizona Legal Aid, Inc. 11-23 Funding $ 3,365,643 740,814 374,276 276,677 263,721 176,464 172,491 140,855 127,502 124,781 117,306 110,799 101,772 86,893 84,732 80,975 58,500 57,524 56,107 53,983 51,404 51,300 48,674 48,674 48,143 47,768 45,797 42,367 41,502 39,823 38,475 38,475 37,412 37,169 35,101 34,514 33,892 32,036 30,974 30,974 29,735 28,761 27,877 27,612 27,000 26,550 26,549 25,930 (2) (1) (1) (1) (1) (1) (1) Pima County FY 2009/2010 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Southwest Fair Housing Council Arizona Children's Association - Las Familias Skrappy's Ajo District Chamber of Commerce PPEP, Inc. Chicanos por la Causa Parenting Arizona Arizona Children's Association (dba The Parent Connection) Catholic Community Services of Southern Arizona, Inc. (dba Commun. Outreach for the Deaf) Non-Profit Industries (dba SocialServe.com) Green Valley Assistance Services, Inc. Mobile Wheels of Tucson University of Arizona - Social Justice Education RISE Inc. (dba Pima Computer Recycling) United Way of Southern Arizona - Earned Income Tax Credit St. Luke's Home Administration of Resources and Choices Altar Valley School District 51 - CSAAC Community Caridad-de Porres, Inc. Marshall Home for Men One-on-One Partners Pima Prevention Partnership Sahuaro Girl Scout Council, Inc. Young Women's Christian Association of Tucson Voices - Community Stories Past and Present City of Tucson - Tucson Pima Historical Commission COPE - AZ Woman's Conference Total (1) Contract administered by Economic Development & Tourism. (2) Contract budgeted in Non Departmental Funding 22,832 22,125 22,125 21,375 20,885 19,912 18,452 18,142 18,026 17,699 17,699 17,699 17,346 17,293 16,637 16,372 13,275 13,275 13,275 13,275 13,275 13,275 13,275 8,850 8,474 6,595 $ 8,027,766 11-24 (1) Pima County FY 2009/2010 Adopted Budget Community Services, Employment & Training Expenditures: 30,704,961 Revenues: FTEs 24,216,802 159.0 Function Statement: Provide services that assist local employers, improve the education and skill level of workers and youth, increase the average household income, and improve the economic, physical, and social well being of the entire community, with particular focus on lower income neighborhoods and communities. Mandates: None Expenditures by Program Vocational & Academic Vocational/Remedial Education Instruction 2.04% 4.81% Teen Health 2.05% CAA/Emergency Services Network 16.50% One Stop 74.60% Sources of All Funding Operating Transfers 0.94% General Fund Support 20.23% Department Revenue 78.83% 11-25 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Expenditures by Program CAA/EMERGENCY SERVICES NETWORK ONE STOP FY2007/2008 Actual 3,069,736 5,065,982 14,769,584 16,148,190 22,904,773 0 0 629,098 896,272 1,264,705 1,477,511 0 0 627,597 18,709,242 20,482,631 30,704,961 VOCATIONAL/REMEDIAL EDUCATION Total Expenditures FY2009/2010 Adopted 3,043,386 TEEN HEALTH VOCATIONAL AND ACADEMIC INSTRUCTION FY2008/2009 Adopted Funding by Source Revenues CAA/EMERGENCY SERVICES NETWORK 2,605,198 2,918,994 4,915,910 ONE STOP 8,717,479 10,706,373 18,041,566 VOCATIONAL AND ACADEMIC INSTRUCTION 1,152,506 1,264,705 1,259,326 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 12,475,183 299,373 0 343,215 5,591,471 14,890,072 289,100 0 0 5,303,459 24,216,802 289,100 0 (11,893) 6,210,952 Total Program Funding 18,709,242 20,482,631 30,704,961 Staffing (FTEs) by Program CAA/EMERGENCY SERVICES NETWORK ONE STOP TEEN HEALTH VOCATIONAL AND ACADEMIC INSTRUCTION VOCATIONAL/REMEDIAL EDUCATION Total Staffing (FTEs) 9.6 12.6 12.2 107.3 104.7 110.1 0.0 0.0 8.0 17.5 19.2 20.7 0.0 0.0 8.0 134.4 136.5 159.0 Notes: Responsibility for the Teen Health, Vocational and Academic Instruction, and Vocational/Remedial Education programs was transferred from Kino Sports Complex, formerly known as Community Resources, to the Community Services, Employment & Training department in fiscal year 2008/09. Fiscal year 2008/09 Adopted Budget expenditures, revenue, and FTEs have changed from the prior year due to the transfer of Pima Vocational High School to the Community Services, Employment & Training department from the Kino Sports Complex. 11-26 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: CAA/EMERGENCY SERVICES NETWORK 1000 Function Combat poverty and provide a safety net of basic services for low income individuals and families in Pima County. Combine immediate assistance with case management and additional resources to promote self sufficiency and economic independence. Description of Services Operate a community emergency assistance network to eliminate duplication of services. Provide services in partnership with nine community non-profit and rural community service agencies which comprise the Emergency Services Network (ESN). Provide these services directly as well as contracting with each agency in the ESN to provide the services. Verify applicant eligibility to qualify for assistance under various federal, state, and local funding sources for these services. Administer a process using Community Development Block Grant funds to award grants for non-profit and rural agencies to provide community services. Fund programs that have a measurable impact on the causes of poverty in Pima County and that produce specific outcomes. Award grants in the following priority areas as adopted by the Pima County Community Action Agency Advisory Board: 1) Inability to Meet Emergency Needs; 2) Starvation/Malnutrition; 3) Inadequate Housing; 4) Incomplete Use of Programs & Services; 5) Youth Services. Program Goals and Objectives - Improve the standard of living and mitigate the effects of poverty - Provide a safety net that prevents homelessness - Assist people and communities of Pima County, especially those with lower incomes, to become economically self-sufficient Financial Highlights and Significant Issues The Community Services, Employment & Training CAA/Emergency Services program has applied for and expects to receive $1,300,000 in new federal stimulus grant funds as part of the American Recovery and Reinvestment Act of 2009. Program Performance Measures Households receiving rent/mortgage/housing assistance Households receiving emergency utility assistance Households receiving assistance with water bills Crisis case management provided to clients Telephone Assistance Program enrollment Participants in Sewer Outreach Subsidy Discount Program FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 1,605 1,750 1,800 1,831 1,239 4,060 835 1,412 3,500 1,500 4,250 825 1,500 5,000 1,550 4,500 850 1,600 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 470,619 2,572,767 0 508,990 2,557,146 3,600 558,981 4,507,001 0 3,043,386 3,069,736 5,065,982 125 0 0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 125 0 0 2,554,261 2,918,994 4,752,232 50,812 0 163,678 2,605,073 2,918,994 4,915,910 0 0 287,955 150,233 0 0 0 150,742 0 0 0 150,072 3,043,386 3,069,736 5,065,982 9.6 12.6 12.2 11-27 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: ONE STOP 1000 Function Promote economic development by ensuring a skilled workforce. Support a healthy business climate by helping local employers find and train qualified workers. Reduce poverty and unemployment by assisting low income and other disadvantaged citizens address barriers to employment and increase their earning power through improved skills. Description of Services Offer a continuum of career development services for youth, adults, and dislocated workers utilizing resources designed to assist people who are laid off or have barriers to employment. Coordinate services through the One Stop Program but deliver them through a network of more than 50 organizations including community based non-profit organizations, faith based organizations, governmental agencies, and proprietary trainers. Provide support to employers and apprenticeship programs in recruiting, staffing, and training skilled workers for quality jobs. Provide services to assist youth toward completion of high school or General Education Diploma (GED). Provide job order registration, applicant screening, and job matching both in person and online. Work with industry clusters and other employer groups, including apprenticeship programs, to design new training needed to address workforce shortages in fields with high occupational demand. Program Goals and Objectives - Increase rates of educational attainment - Develop new training programs that lead to employment at higher wages - Serve increased number of customers per month - Serve increased number of employers per year - Assist high school dropouts in obtaining a GED or high school diploma Financial Highlights and Significant Issues The Community Services, Employment & Training One Stop program has applied for and expects to receive $5,648,277 in new federal stimulus grant funds as part of the American Recovery and Reinvestment Act of 2009. Program Performance Measures Clients entering into unsubsidized employment Client earnings increased by $5,000 per year Youth attaining high school diploma or GED Employers matched with clients FY2007/2008 Actual FY2008/2009 Estimated 1,613 967 185 239 1,900 990 200 250 FY2009/2010 Planned 1,950 1,000 250 300 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,093,636 10,660,065 15,883 4,342,357 11,710,633 95,200 4,180,769 18,666,404 57,600 14,769,584 16,148,190 22,904,773 9,073 0 0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTEREST MISCELLANEOUS 2,094 0 0 11,167 0 0 8,456,649 10,406,373 18,041,566 249,663 300,000 0 Grant Revenue Sub-Total 8,706,312 10,706,373 18,041,566 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 299,373 0 311,494 5,441,238 289,100 0 0 5,152,717 289,100 0 0 4,574,107 14,769,584 16,148,190 22,904,773 107.3 104.7 110.1 Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 11-28 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: TEEN HEALTH 1000 Function Provide adolescent health care services through the Kino Teen Clinic (KTC) for youth ages 12-21. Contract and network with other providers to provide for the unique health care needs of at-risk youth. Description of Services Provide prevention education and health services to youth including: immunizations; physicals; medical intervention for uncomplicated acute illnesses; family planning; sexually transmitted disease treatment and prevention; prenatal care, birthing, and parenting classes; health education for nutrition; substance abuse and smoking cessation; decision making; mental health intake assessments with referrals for crisis intervention and counseling; and, network referrals for education and employment needs. (Note: The Teen Health program was transferred from the Kino Sports Complex department in fiscal year 2008/09. Please see that department for historical information.) Program Goals and Objectives - Provide consistent, teen friendly, welcoming environment - Assure scheduled appointment availability for teens - Increase community awareness of Kino Teen Center and its services Program Performance Measures Positive satisfaction level based on quarterly teen survey Teen Center clients offered an appointment within two weeks Contacts made with agencies/organizations and followed up with a mailing of the KTC brochure Program Expenditures by Object FY2008/2009 Estimated n/a 92% 95% n/a 89% 95% n/a 95% 100% FY2007/2008 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2008/2009 Adopted FY2009/2010 Adopted 0 0 0 0 0 0 412,836 213,262 3,000 0 0 629,098 0 0 0 0 0 0 0 0 0 0 0 629,098 0 0 629,098 0.0 0.0 8.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2009/2010 Planned FY2007/2008 Actual 11-29 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: VOCATIONAL AND ACADEMIC INSTRUCTION 1000 Function Address the growing number of older youth and parenting teens unable to obtain employment or job training due to their status as high school drop outs, juvenile offenders, and/or homeless youth. Administer and coordinate vocational and employment training services for low income and disadvantaged Pima County youth to increase job placement and continuing educational opportunities. Description of Services Operate Pima Vocational High School (PVHS) to provide minority, low income, at risk, out of school Pima County youth (16-21) with a long term program to master vocational and academic skills required by Pima County employers. Offer opportunities for securing a sustainable job through on-the-job training, completion of a vocational curriculum, and classes in applied academic basic skills that also meet the requirements for a high school diploma. Provide participants with intense on-site support services and case management by youth specialists. Help underserved and out of school youth find sustainable employment. (Note: The Vocational and Academic Instruction program, formerly part of the Vocational/Remedial Education program, was transferred from the Kino Sports Complex department in fiscal year 2008/09.) Program Goals and Objectives - Provide unemployed and underemployed Pima County older youth with a program to improve their vocational, academic, and employability skills - Assist youth living in poverty and adjudicated youth to meet entry level requirements for on-the-job training and self sustaining jobs - Provide a wide menu of support services to help create a path to unsubsidized employment success - Blend the best classroom instruction with a hands on approach to encourage students to learn and excel in post secondary education Program Performance Measures PVHS students completing employability classes PVHS students who show improvement on vocational skills test PVHS students who obtain employment or placement in post secondary education PVHS students who show increased math and reading skill levels Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned n/a n/a 80% 103 82% 105 n/a 145 150 n/a 80% 85% FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 664,509 212,248 19,515 964,438 270,767 29,500 1,070,074 388,937 18,500 896,272 1,264,705 1,477,511 1,146,805 1,262,505 1,259,326 5,701 2,200 0 1,152,506 1,264,705 1,259,326 Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (256,234) 0 0 0 0 0 0 0 (11,893) 230,078 896,272 1,264,705 1,477,511 17.5 19.2 20.7 11-30 Pima County FY2009/2010 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: VOCATIONAL/REMEDIAL EDUCATION 1000 Function Administer and coordinate vocational and employment training services for low income and disadvantaged Pima County youth resulting in increased job placement and continuing educational opportunities. Description of Services Offer a unique learning environment for at risk youth ages 16-21 at the Las Artes Art & Education Center. Allow students to prepare for general education testing and build employability skills by participating in community art projects. (Note: The Vocational/Remedial Education program was transferred from the Kino Sports Complex department in fiscal year 2008/09. Please see that department for historical information.) Program Goals and Objectives - Provide unemployed and underemployed Pima County older youth with a program to improve their vocational, academic, and employability skills - Assist youth living in poverty and adjudicated youth to meet entry level requirements for on-the-job training and self sustaining jobs - Continue to provide Las Artes youth an environment to obtain their General Education Development (GED) certificate Program Performance Measures Las Artes students who attain GED Las Artes GED recipients attaining unsubsidized employment Las Artes GED recipients who continue to post secondary education Program Expenditures by Object FY2008/2009 Estimated n/a n/a 70 40 75 50 n/a 15 18 FY2007/2008 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2008/2009 Adopted FY2009/2010 Adopted 0 0 0 0 0 0 470,684 154,913 2,000 0 0 627,597 0 0 0 0 0 0 0 0 0 0 0 627,597 0 0 627,597 0.0 0.0 8.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2009/2010 Planned FY2007/2008 Actual 11-31 This page intentionally left blank. 11-32 Pima County FY 2009/2010 Adopted Budget County Free Library Expenditures: 37,483,152 Revenues: FTEs 27,632,608 383.7 Function Statement: To provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 1: Public Libraries Expenditures by Program Administration 9.91% Support Services 29.25% Public Services 60.84% Sources of All Funding Fund Balance Decrease 26.28% Department Revenue 73.72% 11-33 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: COUNTY FREE LIBRARY Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted ADMINISTRATION 2,485,021 2,745,636 PUBLIC SERVICES 19,544,212 21,179,804 22,807,765 8,263,740 12,182,142 10,962,140 30,292,973 36,107,582 37,483,152 ADMINISTRATION 33,030,453 32,376,830 26,251,108 PUBLIC SERVICES 2,031,484 3,108,000 1,381,500 SUPPORT SERVICES 4,041,626 0 0 SUPPORT SERVICES Total Expenditures 3,713,247 Funding by Source Revenues Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 39,103,563 (3,772,000) 0 (5,038,590) 35,484,830 (172,000) 0 794,752 27,632,608 567,794 0 9,282,750 Total Program Funding 30,292,973 36,107,582 37,483,152 4.5 5.0 5.5 Staffing (FTEs) by Program ADMINISTRATION PUBLIC SERVICES 325.0 345.5 352.2 SUPPORT SERVICES 28.0 28.0 26.0 Total Staffing (FTEs) 357.5 378.5 383.7 Note: Pursuant to the Intergovernmental Agreement between the Pima County Free Library District and Pima County for Cooperative Support Services Contract No. 01-30-P-138083-00606 (dated June 6, 2006, recorded in Docket 12824 at Page 955 on June 13, 2006), employees performing work for the Pima County Free Library District are Pima County employees assigned to do work for the Pima County Free Library District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Free Library District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on June 5, 2031. 11-34 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: ADMINISTRATION 2011 Function Enrich the lives of residents and build a literate community by providing equitable access to information, recreational reading, and lifelong learning materials and programs. Provide leadership and vision to fulfill the library’s mission and deliver quality library services to residents of Pima County through the operation of 26 libraries, online electronic access, and outreach services including library outlets in the jail, the detention center, a bookmobile, and deposit collections at many locations. Report to the Board of Supervisors acting as the Library District Board of Directors and coordinate library services with County departments. Description of Services Report to County Administration on library operations and services provided to the residents of Pima County. Build community support for the library by working with the Library Advisory Board, Friends Groups, and the Library Foundation. Ensure that library services are responsive and relevant to the communities served. Ensure that staff are well trained, knowledgeable, and have the resources needed to do their jobs. Develop and implement marketing and community relations strategies to promote library services to the appropriate audiences and raise community awareness of the wide range of services provided by the library. Work with citizen Library Advisory Board, as well as Friends groups, the Library Foundation, and other community interest groups. Program Goals and Objectives - Raise public awareness of library programs and services by developing a marketing plan to communicate with the public through a variety of mediums including newsletters, media outlets, e-mail, and in-library promotions - Optimize staff capacity through proactive recruitment, training, and retention by ensuring that all regular staff attends at least one training opportunity that improves their knowledge, skills, and ability to serve the public - Strengthen community partnerships by attending at least 50 community meetings to build support and increase communication with the Advisory Board, support groups, and the community at large - Develop mutually beneficial partnerships with agencies whose missions complement the library's mission, and through collaborative efforts fulfill the library's goals Program Performance Measures Advertising equivalent for library promotion in media outlets Staff attending training Community meetings promoting library services and partnerships Number of partner agencies FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated $97,982 $155,000 $225,000 100% n/a 100% 30 100% 50 5 7 10 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 375,714 2,109,307 160,464 2,585,172 0 3,713,247 2,485,021 2,745,636 3,713,247 26,001,108 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues TAXES 32,275,806 31,926,830 INTERGOVERNMENTAL 101,596 0 0 INTEREST 650,246 450,000 250,000 2,805 0 0 33,030,453 32,376,830 26,251,108 (3,772,000) 0 (26,773,432) (172,000) 0 (29,459,194) 567,794 0 (23,105,655) 2,485,021 2,745,636 3,713,247 4.5 5.0 5.5 MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 11-35 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: PUBLIC SERVICES 2011 Function Provide residents with information and materials through lending services, library programs, reference and information services, electronic information resources, and public access computers at the Main Library, 25 branches, and one bookmobile. Promote literacy for residents of all ages and support the desire of residents to be life long learners actively engaged in their community. Description of Services Contribute to a literate community by providing access to a wide variety of information resources including books, DVDs, downloadable resources, and on-line information resources. Serve as community gathering places where residents come to share information, learn, and engage in the community. Provide a safe, welcoming place where young children are introduced to language, reading, and literacy; where school age students find homework assistance and materials to help them succeed in school and become lifelong learners; and, where adults pursue individual interests, engage in personal discovery, pursue continuing education, and connect with their community. Assist people in finding information, answer questions, and provide personalized assistance and structured programs that focus on the needs of the each library customer in the pursuit of knowledge. Program Goals and Objectives - Provide Pima County residents with the information and tools needed to participate successfully in our community - Create young readers and ensure that children are better prepared to enter school - Improve literacy for adults and teens so that they have the support needed to improve literacy and realize their goals - Satisfy curiosity by providing the resources needed to explore topics of personal interest - Help students succeed in school by providing homework help and other assistance in achieving their educational goals - Provide safe and comfortable facilities for residents of Pima County to visit and enjoy, and that meet individual and community needs Program Performance Measures Preschoolers attending story times Summer reading programs attendees Community meeting room program attendance Library program attendance Website visits On-line homework help provided In person homework help provided Computers made available for public access Public use computer sessions Computer classes offered Circulation of library materials FY2007/2008 Actual FY2008/2009 Estimated 107,659 44,608 145,133 219,963 n/a 5,515 8,771 467 871,778 1,033 6,874,888 109,000 45,000 147,000 220,000 780,000 5,800 8,980 490 880,000 1,150 7,200,000 FY2009/2010 Planned 111,000 45,500 150,000 221,000 790,000 6,000 9,100 500 900,000 1,200 7,600,000 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 14,737,662 4,563,042 243,508 16,436,571 4,443,233 300,000 16,724,334 5,964,431 119,000 19,544,212 21,179,804 22,807,765 INTERGOVERNMENTAL 160,127 2,000,000 270,000 FINES AND FORFEITS 690,352 600,000 600,000 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 84,986 53,000 21,500 910,241 255,000 290,000 1,845,706 2,908,000 1,181,500 121,278 100,000 100,000 64,500 100,000 100,000 185,778 200,000 200,000 11-36 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: PUBLIC SERVICES Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 2011 0 0 17,512,728 0 0 18,071,804 0 0 21,426,265 19,544,212 21,179,804 22,807,765 325.0 345.5 352.2 11-37 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: SUPPORT SERVICES 2011 Function Provide the support operations needed for a branch library system including: the cataloging and acquisition of library materials; the maintenance of library facilities; the hiring, payroll processing, and management of human resources; the processing of library customer accounts; and budgetary planning and support. Description of Services Order, make payments, and manage vendor relations for the purchase of library materials in a variety of formats. Manage the inventory of 1.5 million items including the cataloging of new materials added to the collection. Manage all hiring, payroll, and related departmental personnel issues. Provide support for budgeting, accounts receivable, and accounts payable. Oversee facilities maintenance and planning of new libraries. Program Goals and Objectives - Ensure that library expenditures are kept within budget to maximize the level of services offered by library staff - Provide well maintained library facilities by having staff submit work orders in a timely manner - Hire qualified individuals by performing effective screening of candidates - Utilize the most efficient methods possible to order, process, and make new materials available to the public - Increase number of new library materials sent directly to branches to minimize shipping times Program Performance Measures Library expenditures within budget Weekly submission of work orders to Facilities Management department Rate of retention of newly hired staff Time for editing and sending orders Number of new library materials shipped directly to branches FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated yes yes yes yes yes yes n/a n/a 86% 60% 1.5 weeks 88% 80% 1 week 90% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,737,010 6,201,878 324,852 1,821,785 8,836,307 1,524,050 1,306,051 8,738,089 918,000 8,263,740 12,182,142 10,962,140 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total 4,037,610 0 0 4,016 0 0 4,041,626 0 0 0 0 0 0 0 4,222,114 0 0 12,182,142 0 0 10,962,140 8,263,740 12,182,142 10,962,140 28.0 28.0 26.0 Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 11-38 Pima County FY 2009/2010 Adopted Budget Economic Development & Tourism Expenditures: 1,570,096 Revenues: FTEs 1,243,506 2.9 Function Statement: Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Mandates: ARS Title 42, Chapter 6: Local Excise Taxes Expenditures By Program Economic Development & Tourism 100% Sources of All Funding Operating Transfers 20.80% Department Revenue 79.20% 11-39 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: ECONOMIC DEVELOPMENT & TOURISM Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted ECONOMIC DEVELOPMENT & TOURISM 2,220,133 2,022,773 1,570,096 Total Expenditures 2,220,133 2,022,773 1,570,096 ECONOMIC DEVELOPMENT & TOURISM 1,552,858 1,619,933 1,244,006 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 1,552,858 217,222 0 450,053 0 1,619,933 302,840 0 100,000 0 1,244,006 326,590 0 (500) 0 Total Program Funding 2,220,133 2,022,773 1,570,096 5.0 5.0 2.9 5.0 5.0 2.9 Funding by Source Revenues Staffing (FTEs) by Program ECONOMIC DEVELOPMENT & TOURISM Total Staffing (FTEs) 11-40 Pima County FY2009/2010 Adopted Budget Program Summary Department: ECONOMIC DEVELOPMENT & TOURISM Program: ECONOMIC DEVELOPMENT & TOURISM 2005 Function Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. The Economic Development & Tourism department is a marketing outreach agency which promotes the quality of life in the region in order to create potential leisure and business opportunities with meeting planners, conference attendees, and leisure visitors. Description of Services Act as primary liaison with the business, academic, and tourism communities to enhance the economic well being of the region. Provide contract oversight, business development, marketing, training, and revenue enhancement programs to Pima County’s leased property partners (i.e., Arizona-Sonora Desert Museum, Old Tucson Studios, Colossal Cave Mountain Park, Pima Air and Space Museum, Pima County Fairgrounds, and other Pima County leased property partners). Directly develop a marketing outreach plan for Kino Sports Complex and work with Stadium District personnel to execute the plan. Program Goals and Objectives - Coordinate Pima County’s economic development resources to concentrate on collaborative community efforts in business and job creation, business retention and expansion, increased tourism, and cultural development which enhance the quality of life - Develop a more comprehensive marketing plan in partnership with the Metropolitan Tucson Convention and Visitors Bureau with the following initiatives: expand youth and amateur sporting activities; retain and expand spring training teams; increase Mexican tourism to the attractions; assist destination special event planning organizations in Tucson; assist in the retention and development of new air routes to Tucson; increase marketing efforts during Major League Baseball Spring Training; and, increase the number of film and video production companies utilizing Pima County as their base shooting and production headquarters - Develop optional use concepts for County leased property attractions - Develop partnerships with public and private organizations involved in economic development, tourism, and cultural development - Market Kino Sports Complex to increase the number of special events and revenue producing activities at Tucson Electric Park (TEP) - Assist Natural Resources, Parks & Recreation in major public activities and events where attendance is projected to be over 3,000 Program Performance Measures Increase in attendance at leased properties Increase in major events held Increase in number of sponsored events Increase in business and leisure travelers Collaborative marketing agreements developed Promotional technical assistance provided Additional uses developed for County leased properties FY2007/2008 Actual FY2008/2009 Estimated 2% 2 1 4% 6 6 n/a -2% 1 1 -6% 5 5 yes FY2009/2010 Planned 1% 1 2 1% 6 6 yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 332,556 1,869,086 18,491 329,240 1,679,033 14,500 239,606 1,329,490 1,000 2,220,133 2,022,773 1,570,096 1,314,417 1,399,933 1,077,006 35,395 5,000 2,000 203,046 215,000 165,000 1,552,858 1,619,933 1,244,006 217,222 0 450,053 0 302,840 0 100,000 0 2,220,133 2,022,773 1,570,096 5.0 5.0 2.9 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-41 326,590 0 (500) 0 This page intentionally left blank. 11-42 Pima County FY 2009/2010 Adopted Budget Kino Sports Complex Expenditures: 1,648,260 Revenues: FTEs 153,000 20.2 Function Statement: Improve the quality of life for residents of Pima County by providing a variety of cultural and recreational services through various facilities operated by Pima County. Mandates: None Expenditures by Program Landscape Management 25.72% Recreation 74.28% Sources of All Funding Department Revenue 9.28% General Fund Support 90.72% 11-43 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: KINO SPORTS COMPLEX Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted LANDSCAPE MANAGEMENT 1,739,807 1,666,737 423,890 RECREATION 1,319,672 1,413,966 1,224,370 632,996 645,229 0 VOCATIONAL/REMEDIAL EDUCATION 1,049,914 879,666 0 Total Expenditures 4,742,389 4,605,598 1,648,260 TEEN HEALTH Funding by Source Revenues LANDSCAPE MANAGEMENT 105,572 38,500 0 RECREATION 150,699 153,000 153,000 2,744 0 0 303 0 0 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 259,318 0 0 0 4,483,071 191,500 0 0 0 4,414,098 153,000 0 0 0 1,495,260 Total Program Funding 4,742,389 4,605,598 1,648,260 TEEN HEALTH VOCATIONAL/REMEDIAL EDUCATION Staffing (FTEs) by Program LANDSCAPE MANAGEMENT 23.7 30.5 6.4 RECREATION 15.8 17.1 13.8 TEEN HEALTH 8.0 8.1 0.0 VOCATIONAL/REMEDIAL EDUCATION 12.0 10.8 0.0 Total Staffing (FTEs) 59.5 66.5 20.2 Notes: Prior to fiscal year 2008/09 the Kino Sports Complex department was known as Community Resources. Responsibility for the Teen Health and Vocational/Remedial Education programs was transferred to the Community Services, Employment & Training department in fiscal year 2008/09. Information for those programs is presented for historical purposes only. Beginning in fiscal year 2009/10, 27.3 FTEs will be moved to the Stadium District budget. The Stadium District budget now includes all costs and positions associated with playing fields maintenance and the Kino Ecosystem Restoration Project. Fiscal year 2008/09 Adopted Budget expenditures, revenue, and FTEs have changed from the prior year due to the transfer of Pima Vocational High School to the Community Services, Employment & Training department. 11-44 Pima County FY2009/2010 Adopted Budget Program Summary Department: KINO SPORTS COMPLEX Program: LANDSCAPE MANAGEMENT 1000 Function Provide landscape maintenance services to other County agencies along the Ajo Corridor, which includes the Las Artes Art and Education Center, Sam Lena Park, and the Kino Veterans Memoria Community Center. Description of Services Maintain landscape and parking lot areas of the following County departments and buildings: Juvenile Court, County Attorney, Public Defender, Child Advocacy Center, San Xavier Sheriff's Substation, Kino Service Center, Teen Center, Las Artes Art and Education Center, University Physicians Hospital and Clinics, Abrams Health Center, and the Forensic Science Center. Services include maintenance of decomposed granite, irrigation, trees, shrubs, and groundcover; litter removal; sign replacement; and parking lot sweeping. Program Goals and Objectives - Maintain landscapes to a consistent high standard through more frequent servicing - Respond to emergency landscaping service requests within 24 hours Program Performance Measures Number of other agencies serviced Frequency of landscape service per year Emergency service request responses within 24 hours FY2007/2008 Actual FY2008/2009 Estimated n/a n/a n/a 11 4 100% 12 2 100% Program Expenditures by Object FY2007/2008 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,176,965 445,753 117,089 950,837 616,900 99,000 304,190 94,700 25,000 1,739,807 1,666,737 423,890 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted FY2009/2010 Planned FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 105,572 38,500 0 105,572 38,500 0 0 0 0 1,634,235 0 0 0 1,628,237 0 0 0 423,890 1,739,807 1,666,737 423,890 23.7 30.5 6.4 11-45 Pima County FY2009/2010 Adopted Budget Program Summary Department: KINO SPORTS COMPLEX Program: RECREATION 1000 Function Provide recreation, fitness, and camp services to youth and adult residents of Pima County in order to foster group participation, teamwork, and skill building in a safe, supervised environment. Provide financial resources to Pima County school districts to ensure that a recreation element is part of all children's daily activities. Description of Services Provide a variety of recreational opportunities for all ages in the community including weight room, Teaching our Toddlers Skills (TOTS) program, basketball leagues, open gym basketball and volleyball, senior social club, camp programs, and meeting rooms. Provide children an opportunity to attend programs that offer recreation, arts and crafts, physical fitness, health, and nutrition in a safe environment. Make meeting spaces available for groups and organizations. Program Goals and Objectives - Increase TOTS participation levels - Maintain open gym basketball and volleyball participation levels - Increase level of participation in senior programs - Increase number of participating school districts in the After School program - Achieve at least a 90% satisfaction rating with the way Pima County funding is being utilized for the After School program Program Performance Measures TOTS program participants Open gym participants Seniors programs School districts participating in After School program Average After School program evaluation rating Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 137 9,070 9 6 90% 150 9,130 25 7 92% FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Planned 165 9,130 35 8 94% FY2009/2010 Adopted 659,984 618,376 41,312 690,822 687,144 36,000 533,318 661,052 30,000 1,319,672 1,413,966 1,224,370 140,099 136,000 126,000 10,600 17,000 27,000 150,699 153,000 153,000 0 0 0 1,168,973 0 0 0 1,260,966 0 0 0 1,071,370 1,319,672 1,413,966 1,224,370 15.8 17.1 13.8 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-46 Pima County FY2009/2010 Adopted Budget Program Summary Department: KINO SPORTS COMPLEX Program: TEEN HEALTH 1000 Function Provide adolescent health care services through the Kino Teen Clinic (KTC) for youth ages 12-21. Contract and network with other providers to provide for the unique health care needs of at-risk youth. Description of Services Provide prevention education and health services to youth including: immunizations; physicals; medical intervention for uncomplicated acute illnesses; family planning; sexually transmitted disease treatment and prevention services; prenatal care, birthing, and parenting classes; health education for nutrition; substance abuse and smoking cessation; decision making; mental health intake assessments with referrals for crisis intervention and counseling; and, network referrals for education and employment needs. (Note: The Teen Health program was transferred to the Community Services, Employment & Training department in fiscal year 2008/09. Information here is presented for historical purposes only.) Program Goals and Objectives - Provide consistent, teen friendly, welcoming environment - Ensure scheduled appointment availability for teens - Increase community awareness of Kino Teen Center and its services Program Performance Measures Positive satisfaction level based on quarterly teen survey Teen Center clients offered an appointment within two weeks Contacts made with agencies/organizations and followed-up with a mailing of the KTC brochure Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 83% 92% n/a 86% 89% n/a 97% 95% n/a FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 413,969 219,027 421,347 223,882 0 0 632,996 645,229 0 2,744 0 0 2,744 0 0 0 0 0 630,252 0 0 0 645,229 0 0 0 0 632,996 645,229 0 8.0 8.1 0.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-47 Pima County FY2009/2010 Adopted Budget Program Summary Department: KINO SPORTS COMPLEX Program: VOCATIONAL/REMEDIAL EDUCATION 1000 Function Provide youth aged 17-21 with the opportunity to finish their high school education in an alternative setting while getting work experience. Description of Services Pima Vocational High School (PVHS) - Provide minority, low income, at risk, out of school Pima County youth with a long term program to master vocational and academic skills required by Pima County employers. Offer opportunities for securing a sustainable job through on-the-job training, completion of a vocational curriculum, and classes in applied academic basic skills that also meet the requirements for a high school diploma. Provide participants on-site support services and case management by youth specialists. Las Artes - Offer a unique learning environment for at risk youth ages 16-21. Provide a structured classroom study combined with community art projects which allow students to prepare for general education testing and build employability skills by participating in community art projects. Help graduates make a positive transition into the workplace and have greater opportunities for sustainable employment with an education and marketable job skills. (Note: The Vocational/Remedial Education program was transferred to the Community Services, Employment & Training department in fiscal year 2008/09. Information here is presented for historical purposes only.) Program Goals and Objectives - Increase number of Las Artes graduates - Increase the number of PVHS graduates - Increase the number of PVHS training placements Program Performance Measures Las Artes students who attain GED PVHS training placements PVHS graduates Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 47 74 44 57 75 39 FY2007/2008 Actual FY2009/2010 Planned n/a n/a n/a FY2008/2009 Adopted FY2009/2010 Adopted 734,574 315,340 0 629,057 243,709 6,900 0 0 0 1,049,914 879,666 0 303 0 0 303 0 0 0 0 0 1,049,611 0 0 0 879,666 0 0 0 0 1,049,914 879,666 0 12.0 10.8 0.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-48 Pima County FY 2009/2010 Adopted Budget School Superintendent Expenditures: 6,517,616 Revenues: FTEs 5,294,213 14.0 Function Statement: Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts. Prepare financial information for the Board of Supervisors for setting the property tax rates. Conduct school district governing board elections. Operate Pima Accommodation District, educational services, school bus services for students in unorganized territory, and multi-district programs. Mandates: ARS Title 15: Education Expenditures by Program Accounting 5.88% Administration 9.36% Educational Services 8.34% Pima Special Programs 41.42% Pima Accommodation District 35.00% Sources of All Funding General Fund Support 18.77% Department Revenue 81.23% 11-49 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: SCHOOL SUPERINTENDENT Expenditures by Program ACCOUNTING FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 462,534 387,548 383,162 ADMINISTRATION 383,978 1,382,735 609,751 EDUCATIONAL SERVICES 615,391 577,551 543,703 PIMA ACCOMMODATION DISTRICT 1,229,180 2,400,000 2,281,000 PIMA SPECIAL PROGRAMS 2,750,947 1,510,000 2,700,000 Total Expenditures 5,442,030 6,257,834 6,517,616 Funding by Source Revenues ACCOUNTING 24,418 0 0 ADMINISTRATION 14,260 1,025,000 240,000 EDUCATIONAL SERVICES 39,012 38,533 73,213 PIMA ACCOMMODATION DISTRICT 1,393,497 2,306,000 2,281,000 PIMA SPECIAL PROGRAMS 2,834,626 1,510,000 2,700,000 Total Revenues Net Operating Transfers In/(Out) 4,305,813 0 4,879,533 0 5,294,213 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (247,996) 1,384,213 0 94,000 1,284,301 0 0 1,223,403 Total Program Funding 5,442,030 6,257,834 6,517,616 Staffing (FTEs) by Program ACCOUNTING 6.0 6.0 6.0 ADMINISTRATION 6.0 5.0 5.0 EDUCATIONAL SERVICES 4.0 4.0 3.0 16.0 15.0 14.0 Total Staffing (FTEs) 11-50 Pima County FY2009/2010 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 ACCOUNTING Function Perform all mandated accounting and finance functions for all school districts in Pima County as authorized by Arizona Revised Statutes. Provide services to ensure accurate reporting requirements that comply with the Uniform System of Financial Records (USFR) for Arizona School Districts. Description of Services Perform all accounting services in relation to revenues, expenditures, and budgeting for all school districts in Pima County except those exempted by ARS 15-914.01. Establish all applicable property tax levies for each school district in Pima County as authorized by statute. Ensure tax levies are appropriated in accordance to the operating budget duly adopted by each respective school district governing board. Ensure that all warrants drawn against a school district are properly authorized by a school district governing board through an executed voucher for each school district in Pima County whose finances are managed by the School Superintendent. Program Goals and Objectives - Meet all statutory mandates of Title 15 on school budgets and financing - Provide technical assistance on budgeting and finance to any school district in Pima County Program Performance Measures Accounting transactions School district revenue collected School district expenditures processed School district warrants issued Certificates of educational convenience issued School districts provided with technical assistance on budgeting School districts provided with technical assistance on finance Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 11,712,350 $1,052,887,596 $560,513,970 210,277 99 15 15,753,648 $1,827,110,750 $660,644,153 252,634 135 15 19,500,000 $2,500,000,000 $760,000,000 295,000 150 15 4 4 4 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 400,433 62,101 364,698 22,850 364,224 18,938 462,534 387,548 383,162 24,418 0 0 24,418 0 0 0 0 0 0 0 438,116 0 0 387,548 0 0 383,162 462,534 387,548 383,162 6.0 6.0 6.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-51 Pima County FY2009/2010 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 ADMINISTRATION Function Administer legally mandated functions of the office required by Title 15 of Arizona Revised Statutes. Provide support to the Accounting, Educational Services, Pima Accommodation, and Pima Special Programs functions of the office and implement procedural and legal mandates of the Superintendent of Schools. Description of Services Serve as a resource to constituents in Pima County on educational services and programs. Record all teaching certificates for all certificated individuals in Pima County. Register/track all students in Pima County that are attending private school or are being home-schooled. Function as the program director for multi-district educational programs. Provide information technology support to rural school districts and special educational programs. Perform other legal or mandatory functions as required by law. Program Goals and Objectives - Ensure that educators and families in Pima County are informed about educational services, providers, and opportunities throughout the County - Perform all legal and/or regulatory mandated services required of county school superintendents in Arizona - Direct or coordinate multi-district educational programs in Pima County for the benefit of educators, students, and families Program Performance Measures Teaching certificates maintained Board members appointed School district elections conducted Home schooled children tracked Private schooled children tracked Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 43,679 2 3 441 3,960 56,800 5 17 807 2,105 FY2007/2008 Actual FY2009/2010 Planned 68,000 3 6 950 2,750 FY2008/2009 Adopted FY2009/2010 Adopted 310,800 73,178 0 305,791 1,069,832 7,112 318,037 291,714 0 383,978 1,382,735 609,751 14,260 1,025,000 240,000 14,260 1,025,000 240,000 0 0 0 0 0 369,718 0 0 357,735 0 0 369,751 383,978 1,382,735 609,751 6.0 5.0 5.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-52 Pima County FY2009/2010 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 EDUCATIONAL SERVICES Function Coordinate and assist with the development of educational service programs for educators, students, and parents in Pima County. Description of Services Develop and/or coordinate educational service agency programs to serve populations in Pima County that are considered underserved. Collaborate with government, community, or nonprofit organizations to provide comprehensive services to educators and students. Ensure that the School Superintendent's office creates a link for different educational service agencies for the benefit of schools. Program Goals and Objectives - Provide leadership to develop collaborative efforts between government, community, nonprofit, and educational institutions in Pima County - Develop comprehensive programs as an educational service agency to assist public schools to better serve students in the classroom Program Performance Measures Special programs developed/coordinated Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 3 3 FY2007/2008 Actual FY2009/2010 Planned 3 FY2008/2009 Adopted FY2009/2010 Adopted 320,396 294,995 315,225 262,326 237,030 306,673 615,391 577,551 543,703 38,533 38,533 73,213 479 0 0 39,012 38,533 73,213 0 0 0 0 0 576,379 0 0 539,018 0 0 470,490 615,391 577,551 543,703 4.0 4.0 3.0 Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-53 Pima County FY2009/2010 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 PIMA ACCOMMODATION DISTRICT Function Administer and provide educational programs/services to students in the Pima County Juvenile Detention Center and the Adult Detention Center. Provide students access to K-12 education at a neighboring school district for those students residing in unincorporated areas of Pima County such as Mount Lemmon and Lukeville. Description of Services Responsible for providing educational services to students considered at-risk or incarcerated in a county detention facility through an Accommodation District. Transport students who reside in areas of Pima County that are not incorporated as part of a public school district, such as Mount Lemmon and Lukeville, to a neighboring school district to be provided a K-12 education. Program Goals and Objectives - Provide students with access to public education as required by ARS 15-802 - Provide instruction to students to meet the Arizona Academic Standards - Provide students with high school education established by the Arizona State Board of Education to earn a high school diploma or general education diploma (GED) Program Performance Measures Juvenile detention students served County jail students served Students transported from Mt. Lemmon to a neighboring school district Students transported from Lukeville to a neighboring school district FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 1,231 120 4 955 215 3 900 300 3 75 105 95 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted SUPPLIES AND SERVICES 1,229,180 2,400,000 2,281,000 1,229,180 2,400,000 2,281,000 1,393,497 2,246,000 2,231,000 0 60,000 50,000 1,393,497 2,306,000 2,281,000 0 0 0 0 94,000 0 0 0 0 1,229,180 2,400,000 2,281,000 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (164,317) 0 11-54 Pima County FY2009/2010 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 PIMA SPECIAL PROGRAMS Function Serve as the fiscal agent of specialized educational programs that are for the benefit of multiple school districts in Pima County. Be a centralized point of contact for school districts to operate more efficient or cost-effective program operations. Provide any services that are mandated by Arizona state law. Description of Services Provide specialized educational programs in consortium efforts with local school districts including professional development programs, constituency programs, and service programs where services can be accomplished more efficiently and economically as multi-district operations. Provide programs for unserved school age youth in conjunction with and in response to concerns of federal, state, local, and/or not-for-profit agencies. Program Goals and Objectives - Explore and develop service programs for underserved school districts, charters, and other educational institutions in Pima County - Maintain funding levels for programs for ensure quality services for underserved communities in Pima County Program Performance Measures Special programs operated Program funding levels maintained FY2007/2008 Actual FY2008/2009 Estimated 18 yes 19 no FY2009/2010 Planned 20 yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted SUPPLIES AND SERVICES 2,750,947 1,510,000 2,700,000 2,750,947 1,510,000 2,700,000 1,963,492 950,000 2,305,000 871,134 560,000 395,000 2,834,626 1,510,000 2,700,000 0 0 0 0 0 0 0 0 0 2,750,947 1,510,000 2,700,000 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (83,679) 0 11-55 This page intentionally left blank. 11-56 Pima County FY 2009/2010 Adopted Budget Stadium District Expenditures: 5,055,529 Revenues: FTEs 2,265,800 30.7 Function Statement: Manage and operate Tucson Electric Park during the major league spring training season and for community events held in the stadium. Provide landscape services for and management of the Kino Ecosystem Restoration Project. Mandates: ARS Title 48, Chapter 26: Stadium Districts Expenditures by Program Kino Ecosystem Restoration Project 3.89% Events 15.20% Administration 33.41% Baseball and Soccer 47.50% Sources of All Funding Operating Transfers 25.59% Department Revenue 44.86% Fund Balance Decrease 29.55% 11-57 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: STADIUM DISTRICT Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted ADMINISTRATION 1,807,018 1,941,748 1,688,454 BASEBALL AND SOCCER 1,364,082 1,363,397 2,401,754 67,623 107,779 768,904 0 0 196,417 3,238,723 3,412,924 5,055,529 ADMINISTRATION 1,970,911 2,053,800 1,420,800 BASEBALL AND SOCCER 1,396,160 1,151,203 697,500 109,310 120,000 147,500 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 3,476,381 (221,125) 0 (16,533) 3,325,003 (58,177) 0 146,098 2,265,800 (931,846) 0 3,721,575 Total Program Funding 3,238,723 3,412,924 5,055,529 Staffing (FTEs) by Program ADMINISTRATION 6.3 2.1 4.2 BASEBALL AND SOCCER 6.7 2.3 20.5 EVENTS 1.6 0.2 3.3 KINO ECOSYSTEM RESTORATION PROJECT 0.0 0.0 2.7 14.6 4.6 30.7 EVENTS KINO ECOSYSTEM RESTORATION PROJECT Total Expenditures Funding by Source Revenues EVENTS Total Staffing (FTEs) Notes: Pursuant to the Intergovernmental Agreement between Pima County and the Pima County Stadium District for Personnel and Services Contract No. 01-57-P-132729-0603 (dated June 17, 2003, recorded in Docket 12080 at Page 213 on June 26, 2003), employees performing work for the Pima County Stadium District are Pima County employees assigned to do work for the Pima County Stadium District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Stadium District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on February 1, 2012. During fiscal year 2008/09 the Stadium District received $5,000,000 as payment for the release of the Chicago White Sox from their spring training contract. In fiscal year 2009/10, $1,700,000 of the proceeds (of which $1,500,000 is budgeted as an operating transfer to the Capital Improvement Fund) is budgeted for the creation of a youth tournament and Stadium program development. For fiscal year 2009/10, 27.3 FTEs, mainly Trades Maintenance positions, were transferred to the Stadium District from the Kino Sports Complex, formerly known as Community Resources. This transfer was the result of a decision to budget all playing fields maintenance and Kino Ecosystem Restoration Project (KERP) costs in the Stadium District in fiscal year 2009/10. 11-58 Pima County FY2009/2010 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: ADMINISTRATION 2012 Function Provide management and administrative functions at the Kino Sports Complex (KSC). Description of Services Provide oversight and direction of the Kino Sports Complex including the Kino Veterans Memorial Community Center, Kino Ecosystem Restoration Project (KERP), After School Program, and Sam Lena Park. Provide coordination of Major League Baseball spring training with Arizona Diamondbacks, Southern Arizona Sports Foundation (SASF), and all contracted services needed for game day operations. Provide a venue for organized baseball, organized soccer, community recreation, and special events. Oversee promotion, marketing, financial accountability, site maintenance, contracts, personnel, and scheduling. Program Goals and Objectives - Monitor and manage contracts for compliance - Develop marketing strategy to increase the number of events as well as the community use of facilities - Manage Stadium District human, financial, and physical resources within approved budget Program Performance Measures Percent of contracts monitored for compliance Number of special events increased Stadium managed within approved budget FY2007/2008 Actual FY2008/2009 Estimated 100% yes yes 100% yes yes FY2009/2010 Planned 100% yes yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 575,694 1,224,529 6,795 564,253 1,377,495 0 424,383 1,205,671 58,400 1,807,018 1,941,748 1,688,454 1,948,433 2,034,000 1,404,000 15,694 15,000 12,000 6,784 4,800 4,800 1,970,911 2,053,800 1,420,800 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (221,125) 0 57,232 (58,177) 0 (53,875) (724,298) 0 991,952 1,807,018 1,941,748 1,688,454 6.3 2.1 4.2 11-59 Pima County FY2009/2010 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: BASEBALL AND SOCCER 2012 Function Provide and maintain baseball and soccer facilities. Description of Services Provide a venue for major league baseball teams, and community baseball and soccer leagues. Perform major league baseball field maintenance from December 1st through March 31st. Program Goals and Objectives - Ensure fields and facilities are available for use and are maintained efficiently - Maintain field availability during extended spring training season with flexible scheduling - Maximize irrigation efficiency levels compared to standard for humidity, precipitation, and air quality Program Performance Measures Stadium and fields usage maximized Baseball or softball tournaments held Irrigation efficiency levels met Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated yes 2 80% yes 3 90% FY2007/2008 Actual FY2009/2010 Planned yes 4 100% FY2008/2009 Adopted FY2009/2010 Adopted 388,884 975,198 0 506,697 856,700 0 1,041,474 1,228,780 131,500 1,364,082 1,363,397 2,401,754 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 1,396,160 1,151,203 697,500 1,396,160 1,151,203 697,500 0 0 (32,078) 0 0 212,194 (403,965) 0 2,108,219 1,364,082 1,363,397 2,401,754 6.7 2.3 20.5 11-60 Pima County FY2009/2010 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: EVENTS 2012 Function Provide venues for both community use and revenue generating events. Description of Services Provide services and facilities for community recreation and activities such as special benefits, community events, sports events, gem shows, and concerts. Program Goals and Objectives - Increase the number of revenue generating sports events such as baseball tournaments, high school football games, and soccer tournaments - Increase the number of other revenue generating events such as concerts, gem shows, company parties, and other events - Increase the number of community sports events such as little league baseball and soccer leagues - Increase the number of other non sport community events such as Hope Fest, Sheriff's Safe Night Halloween party, and fundraising events Program Performance Measures Sports events held (revenue generating) Other events held (revenue generating) Community sports events held (non-revenue) Other community events held (non-revenue) Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 11 7 8 2 17 12 10 3 FY2007/2008 Actual FY2009/2010 Planned 20 15 12 4 FY2008/2009 Adopted FY2009/2010 Adopted 31,867 35,756 88,179 19,600 190,054 578,850 67,623 107,779 768,904 Revenues 109,310 120,000 147,500 Operating Revenue Sub-Total MISCELLANEOUS 109,310 120,000 147,500 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 (41,687) 0 0 (12,221) 0 0 621,404 67,623 107,779 768,904 1.6 0.2 3.3 Total Program Funding Program Staffing (FTEs) 11-61 Pima County FY2009/2010 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: KINO ECOSYSTEM RESTORATION PROJECT 2012 Function Provide landscape maintenance services and best management practices for the Kino Ecosystem Restoration Project (KERP). Description of Services Maintain landscape and parking lot areas of the KERP including maintenance of decomposed granite, irrigation, tree, shrub, and groundcover; litter removal; sign replacement; and parking lot sweeping. Manage KERP including mosquito control for West Nile virus abatement, water harvesting, non-native and invasive species control, maintenance of six riparian habitats, and permit compliance. Program Goals and Objectives - Maintain landscapes to a consistently high standard through increased landscape services - Maximize the harvesting of storm water for irrigation of Kino Sports Complex and the Stadium - Maintain a low mosquito population to assist in the containment of the spread of the West Nile virus Program Performance Measures Total acre feet of storm water harvested Total acre feet of reclaimed water purchased Mosquito trap counts Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Estimated n/a n/a n/a n/a n/a n/a FY2007/2008 Actual PERSONAL SERVICES SUPPLIES AND SERVICES 140 160 5 FY2008/2009 Adopted FY2009/2010 Adopted 0 0 0 0 145,117 51,300 0 0 196,417 0 0 0 0 0 0 196,417 0 0 0 0 196,417 0.0 0.0 2.7 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) FY2009/2010 Planned 11-62 Pima County FY2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ADMINISTRATION CIVIL SERVICES COURTROOM SERVICES CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY JUVENILE SERVICES PROBATE SERVICES RECORDS RETENTION 429,366 1,602,047 2,141,848 723,457 1,447,021 554,608 1,600,407 344,428 1,229,102 TOTAL CLERK OF SUPERIOR COURT 10,072,284 245,231 429,366 1,602,047 2,141,848 723,457 1,513,413 851,547 1,600,407 344,428 1,474,333 608,562 10,680,846 66,392 296,939 CONSTABLES CONSTABLES TOTAL CONSTABLES 993,798 993,798 993,798 993,798 COUNTY ATTORNEY ADMINISTRATION CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION TOTAL COUNTY ATTORNEY 2,145,745 2,650,538 363,425 14,128,821 335,225 685,048 9,745,593 2,145,745 2,985,763 1,048,473 23,874,414 19,288,529 10,765,866 30,054,395 3,288,536 12,160,780 22,180 2,042,610 3,310,716 14,203,390 15,449,316 2,064,790 17,514,106 12,750 675,247 12,750 675,247 12,750 687,997 473,723 17,001 490,724 473,723 17,001 490,724 1,632,164 3,260,490 1,657,974 1,071,470 100,100 2,703,634 3,260,490 1,758,074 6,550,628 1,171,570 7,722,198 1,824,411 598,515 780,830 8,281,181 1,174,737 1,957,113 6,809,667 101,064 1,126,531 9,097,447 1,925,475 1,725,046 780,830 8,281,181 1,284,115 1,957,113 15,907,114 21,426,454 10,434,420 31,860,874 INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER TOTAL INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES 675,247 TOTAL JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY TOTAL JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS TOTAL JUSTICE COURTS TUCSON JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES COURT SUPPORT SERVICES DETENTION SERVICES INFORMATION TECHNOLOGY AND RESEARCH JUDICIAL SERVICES PROBATION SERVICES TOTAL JUVENILE COURT 12-1 109,378 Pima County FY2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures OFFICE OF COURT APPOINTED COUNSEL CONTRACT ATTORNEYS OFFICE OF COURT APPOINTED COUNSEL PHOTO TRAFFIC ENFORCEMENT TOTAL OFFICE OF COURT APPOINTED COUNSEL 9,668,413 643,104 2,480,360 9,668,413 643,104 2,480,360 12,791,877 12,791,877 253,357 2,180,372 253,357 2,180,372 2,433,729 2,433,729 PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES TOTAL PUBLIC FIDUCIARY SHERIFF ADMINISTRATIVE CORRECTIONS FORFEITURES HIDTA INVESTIGATIONS OPERATIONS 17,901,100 41,625,002 TOTAL SHERIFF 18,446,323 40,167,655 172,212 2,639,762 1,400,000 2,595,159 712,585 1,000,000 18,073,312 44,264,764 1,400,000 2,595,159 19,158,908 41,167,655 118,140,080 8,519,718 126,659,798 13,361,851 3,169,173 5,975,828 700,126 816,161 781,614 14,143,465 3,169,173 16,877,741 700,126 1,814,611 485,999 2,833,370 401,399 324,599 464,170 2,403,757 SUPERIOR COURT ADJUDICATION ADMINISTRATION ADULT PROBATION CALENDAR SERVICES CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARTMENTS INFORMATION SERVICES INTERPRETER JURY COMMISSIONER LAW LIBRARY PRETRIAL SERVICES 2,045,670 401,399 324,599 179,015 2,403,757 TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 12-2 10,901,913 998,450 485,999 787,700 285,155 29,377,579 14,240,831 43,618,410 237,673,244 47,835,508 285,508,752 Pima County FY2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ADMINISTRATION CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY RECORDS RETENTION 2,425,774 TOTAL CLERK OF SUPERIOR COURT 328,000 3,000 800 63,100 295,000 664,500 2,428,774 800 391,100 295,000 664,500 2,753,774 1,026,400 3,780,174 CONSTABLES CONSTABLES TOTAL CONSTABLES 361,390 361,390 361,390 361,390 COUNTY ATTORNEY CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION TOTAL COUNTY ATTORNEY 64,176 500,000 609,500 8,179,684 500,000 609,500 8,243,860 64,176 9,289,184 9,353,360 14,400 12,400 398,285 12,400 412,685 14,400 410,685 425,085 259,389 3,000 8,908 262,389 8,908 259,389 11,908 271,297 263,673 21,672 285,345 263,673 21,672 285,345 5,636,637 428,111 712,000 100,100 6,348,637 528,211 6,064,748 812,100 6,876,848 5,000 30,000 137,000 101,064 1,126,531 109,378 8,969,076 106,064 1,156,531 137,000 109,378 8,969,076 10,306,049 10,478,049 INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER TOTAL INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES TOTAL JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY TOTAL JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON ADMINISTRATION JUDICIAL OPERATIONS TOTAL JUSTICE COURTS TUCSON JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES DETENTION SERVICES INFORMATION TECHNOLOGY AND RESEARCH PROBATION SERVICES TOTAL JUVENILE COURT 172,000 OFFICE OF COURT APPOINTED COUNSEL CONTRACT ATTORNEYS PHOTO TRAFFIC ENFORCEMENT TOTAL OFFICE OF COURT APPOINTED COUNSEL 806,570 4,100,036 806,570 4,100,036 4,906,606 4,906,606 15,000 696,131 15,000 696,131 711,131 711,131 PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES TOTAL PUBLIC FIDUCIARY 12-3 Pima County FY2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues SHERIFF ADMINISTRATIVE CORRECTIONS FORFEITURES HIDTA INVESTIGATIONS OPERATIONS 105,648 8,644,350 TOTAL SHERIFF 597,500 10,000 172,212 2,618,632 50,000 2,595,159 712,585 1,000,000 277,860 11,262,982 50,000 2,595,159 1,310,085 1,010,000 9,357,498 7,148,588 16,506,086 503,050 1,067,746 10,506,673 654,238 441,500 209,855 1,570,796 10,506,673 654,238 441,500 209,855 40,000 543,050 12,880,012 13,423,062 25,471,835 41,906,598 67,378,433 SUPERIOR COURT ADJUDICATION ADULT PROBATION CONCILIATION COURT INFORMATION SERVICES LAW LIBRARY PRETRIAL SERVICES 40,000 TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 12-4 Pima County FY 2009/2010 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ADMINISTRATION 7.0 CIVIL SERVICES 37.6 COURTROOM SERVICES 44.7 CRIMINAL SERVICES 16.1 FINANCIAL SERVICES 29.0 INFORMATION TECHNOLOGY 12.0 JUVENILE SERVICES 33.1 PROBATE SERVICES 6.0 RECORDS RETENTION 32.0 TOTAL CLERK OF SUPERIOR COURT 217.5 CONSTABLES CONSTABLES 13.0 TOTAL CONSTABLES 13.0 COUNTY ATTORNEY ADMINISTRATION 29.0 CIVIL LEGAL SERVICES 74.3 COMMUNITY SUPPORT 17.0 CRIMINAL PROSECUTION 328.0 TOTAL COUNTY ATTORNEY 448.3 INDIGENT DEFENSE LEGAL DEFENDER 40.0 PUBLIC DEFENDER 168.0 TOTAL INDIGENT DEFENSE 208.0 JUSTICE COURT AJO JUSTICE COURT AJO 10.6 TOTAL JUSTICE COURT AJO 10.6 JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY 9.5 TOTAL JUSTICE COURT GREEN VALLEY 9.5 JUSTICE COURTS TUCSON ADMINISTRATION 38.8 COURT OPERATIONS 87.3 JUDICIAL OPERATIONS 13.0 TOTAL JUSTICE COURTS TUCSON 139.1 12-5 Pima County FY 2009/2010 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs JUVENILE COURT ADMINISTRATIVE SERVICES 24.3 CHILDREN & FAMILY SERVICES 34.0 COURT SUPPORT SERVICES 15.3 DETENTION SERVICES 187.8 INFORMATION TECHNOLOGY AND RESEARCH 16.8 JUDICIAL SERVICES 24.4 PROBATION SERVICES 239.0 TOTAL JUVENILE COURT 541.6 OFFICE OF COURT APPOINTED COUNSEL OFFICE OF COURT APPOINTED COUNSEL 8.9 PHOTO TRAFFIC ENFORCEMENT 0.3 TOTAL OFFICE OF COURT APPOINTED COUNSEL 9.2 PUBLIC FIDUCIARY BURIALS 1.0 MANDATED FIDUCIARY SERVICES 37.3 TOTAL PUBLIC FIDUCIARY 38.3 SHERIFF ADMINISTRATIVE 158.0 CORRECTIONS 643.7 HIDTA 24.5 INVESTIGATIONS 207.0 OPERATIONS 379.0 TOTAL SHERIFF 1,412.2 SUPERIOR COURT ADJUDICATION 176.0 ADMINISTRATION 52.5 ADULT PROBATION 301.9 CALENDAR SERVICES 18.0 CONCILIATION COURT 22.0 FILL THE GAP - OTHER COURT DEPARTMENTS 9.2 INFORMATION SERVICES 25.8 INTERPRETER 7.0 JURY COMMISSIONER 8.0 LAW LIBRARY 4.0 PRETRIAL SERVICES 48.1 TOTAL SUPERIOR COURT 672.5 3,719.8 TOTAL JUSTICE & LAW ENFORCEMENT Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 12-6 Pima County FY 2009/2010 Adopted Budget Clerk of the Superior Court Expenditures: 10,680,846 Revenues: FTEs 3,780,174 217.5 Function Statement: Maintain and hold accessible for the public and the court all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor the department's revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Mandates: ARS Title 12, Chapter 2, Article 8: Clerk of the Superior Court Expenditures by Program Records Retention 13.80% Administration 4.02% Civil Services 15.00% Probate Services 3.22% Juvenile Services 14.98% Courtroom Services 20.07% Information Technology 7.97% Financial Services 14.17% Criminal Services 6.77% Sources of All Funding Department Revenue 31.40% General Fund Support 68.52% Fund Balance Decrease 0.08% 12-7 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: CLERK OF SUPERIOR COURT Expenditures by Program FY2007/2008 Actual ADMINISTRATION FY2008/2009 Adopted FY2009/2010 Adopted 653,328 592,080 429,366 CIVIL SERVICES 1,659,220 1,653,329 1,602,047 COURTROOM SERVICES 2,223,573 2,157,475 2,141,848 789,213 771,801 723,457 1,457,054 1,493,588 1,513,413 760,242 722,214 851,547 JUVENILE SERVICES 1,673,391 1,536,592 1,600,407 PROBATE SERVICES 343,062 327,846 344,428 2,715,476 1,993,592 1,474,333 12,274,559 11,248,517 10,680,846 2,633,830 2,428,774 2,428,774 CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY RECORDS RETENTION Total Expenditures Funding by Source Revenues ADMINISTRATION CIVIL SERVICES 820 0 0 CRIMINAL SERVICES 813 800 800 FINANCIAL SERVICES 521,532 391,100 391,100 INFORMATION TECHNOLOGY 325,318 295,000 295,000 PROBATE SERVICES 68 0 0 RECORDS RETENTION 1,216,474 696,000 664,500 Total Revenues 4,698,855 3,811,674 3,780,174 0 0 0 0 (10,685) 0 (132,130) 0 (417,838) General Fund Support 7,586,389 7,568,973 7,318,510 Total Program Funding 12,274,559 11,248,517 10,680,846 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Staffing (FTEs) by Program ADMINISTRATION 7.7 7.1 7.0 CIVIL SERVICES 50.3 38.4 37.6 COURTROOM SERVICES 47.3 48.1 44.7 CRIMINAL SERVICES 16.8 18.0 16.1 FINANCIAL SERVICES 30.1 29.9 29.0 9.8 11.0 12.0 JUVENILE SERVICES 34.1 33.0 33.1 PROBATE SERVICES 7.0 6.0 6.0 23.1 30.0 32.0 226.2 221.5 217.5 INFORMATION TECHNOLOGY RECORDS RETENTION Total Staffing (FTEs) 12-8 Pima County FY2009/2010 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: ADMINISTRATION 1000 Function Provide administrative, managerial, and human resources support for all functions of the department. Provide quality, accessible, and streamlined court related services to the judicial system and the public by operating in an environment of accountability. Develop strong, competent, open, and trusting partnerships which facilitate and exemplify government service. Description of Services Administer, direct, and manage all areas of the department in compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances. Ensure that all support services are provided to Superior Court divisions. Maintain a highly trained staff to ensure efficient and cost effective service to the courts and court partners. Provide all functions of human resources. Program Goals and Objectives - Provide guidance to department staff in compliance with all mandates and policies - Ensure compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances - Train managers and supervisors to enhance performance and communicate organizational expectations - Hire, supervise, monitor and evaluate personnel Program Performance Measures Sanctions imposed on department for non-compliance of mandates Training sessions conducted Percent of employee evaluations completed Program Expenditures by Object PERSONAL SERVICES FY2007/2008 Actual 0 FY2008/2009 Estimated FY2009/2010 Planned 0 0 12 15 18 100% 100% 100% FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 553,396 492,668 355,861 SUPPLIES AND SERVICES 99,932 99,412 73,505 Total Program Expenditures 653,328 592,080 429,366 CHARGES FOR SERVICES 1,069,934 1,098,174 1,098,174 FINES AND FORFEITS 1,550,880 1,322,000 1,322,000 6,888 5,600 5,600 Program Funding by Source Revenues INTEREST MISCELLANEOUS 3,506 0 0 2,631,208 2,425,774 2,425,774 2,622 3,000 3,000 2,622 3,000 3,000 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 (2,622) (3,000) (3,000) (1,977,880) (1,833,694) (1,996,408) 653,328 592,080 429,366 7.7 7.1 7.0 Operating Revenue Sub-Total INTEREST Grant Revenue Sub-Total Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-9 Pima County FY2009/2010 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: CIVIL SERVICES 1000 Function Process all civil filings and payments mandated by Arizona Revised Statutes. Description of Services Receive, record, and maintain all civil case filings. Program Goals and Objectives - Issue orders of protection/injunctions against harassment - Promote use of drop box as an alternative filing method - Process all civil filings in a timely manner Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Orders of protection issued monthly 495 594 615 Percent of civil filings placed in drop box 25% 45% 50% Percent of civil filings processed within daily time frame 99% 99% 99% FY2007/2008 Actual FY2008/2009 Adopted 1,550,568 1,468,994 1,457,429 108,652 184,335 144,618 1,659,220 1,653,329 1,602,047 820 0 0 820 0 0 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 1,658,400 1,653,329 1,602,047 1,659,220 1,653,329 1,602,047 50.3 38.4 37.6 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures FY2009/2010 Adopted Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total General Fund Support Total Program Funding Program Staffing (FTEs) 12-10 Pima County FY2009/2010 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: COURTROOM SERVICES 1000 Function Provide court related services for civil, domestic relations, probate, criminal, juvenile, and child support cases in litigation. Description of Services Provide a courtroom clerk for every open court hearing. Create a synopsis (minute entry) for each hearing and process all associated paperwork connected to each specific hearing. Distribute and direct minute entries and other court documents to interested parties. Program Goals and Objectives - Process accurate minutes of court proceedings on a timely basis - Ensure customer satisfaction with services - Provide timely processing of court documents Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Accuracy rate of court documents 98% 99% 100% Court documents processed on time 99% 99% 100% Customers rating services as satisfactory or higher 99% 99% 100% FY2007/2008 Actual FY2008/2009 Adopted 2,155,721 2,036,703 2,068,990 67,852 120,772 72,858 2,223,573 2,157,475 2,141,848 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 2,223,573 2,157,475 2,141,848 2,223,573 2,157,475 2,141,848 47.3 48.1 44.7 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures FY2009/2010 Adopted Program Funding by Source General Fund Support Total Program Funding Program Staffing (FTEs) 12-11 Pima County FY2009/2010 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: CRIMINAL SERVICES 1000 Function Process all criminal filings and payments mandated by Arizona Revised Statutes. Description of Services Provide quality, accessible, and streamlined court related services and resources to enable the court and probationers to meet the requirements set by the judiciary. Program Goals and Objectives - Process all criminal filings in a timely manner - Provide probation officers with court records needed to supervise their probation caseloads - Maintain and keep current all probationer case files relating to court orders and assessments Program Performance Measures Criminal case files updated monthly FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 2,003 2,300 2,500 Assessment payments collected monthly 762 810 900 Probation reports generated monthly 284 325 350 Program Expenditures by Object PERSONAL SERVICES FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 752,601 737,077 688,407 SUPPLIES AND SERVICES 36,612 34,724 35,050 Total Program Expenditures 789,213 771,801 723,457 Program Funding by Source Revenues Operating Revenue Sub-Total 0 0 0 813 800 800 813 800 800 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 (813) (800) (800) 789,213 771,801 723,457 789,213 771,801 723,457 16.8 18.0 16.1 INTEREST Special Programs Revenue Sub-Total Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-12 Pima County FY2009/2010 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: FINANCIAL SERVICES 1000 Function Provide financial services to both internal and external customers of the court. Develop and monitor the annual budget. Prepare financial statements. Supervise all financial systems, accounts payable, payroll processing, and records maintenance. Provide collection services in order to collect past due court ordered assessments. Provide child support services for IV-D and non IV-D cases. Maintain and update records as needed and assist the court in distributing wage assignments. Description of Services Provide financial support to the courts in order to ensure all monies received are processed and distributed to the necessary agencies. Maintain accurate and timely accounting records. Maintain and update collection activity on all past due court ordered assessments. Assist families in the child support area to ensure proper record maintenance. Process all court documents in a timely and efficient manner. Program Goals and Objectives - Comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court and County laws, ordinances and policies - Provide collection services for all deferred payments - Meet statutory deadlines for court related matters - Enhance cash management services - Initiate quarterly probation billings Program Performance Measures New deferred payment cases established monthly FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 225 260 275 Billings sent to probationers per quarter 1,365 1,400 1,450 Monthly financial reports submitted on time 100% 100% 100% Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 1,339,021 1,347,924 1,383,313 118,033 145,664 130,100 1,457,054 1,493,588 1,513,413 409,466 300,000 300,000 47,878 28,000 28,000 Program Funding by Source Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total 457,344 328,000 328,000 INTERGOVERNMENTAL 27,392 27,000 27,000 CHARGES FOR SERVICES 25,156 23,000 23,000 INTEREST 11,595 13,100 13,100 45 0 0 64,188 63,100 63,100 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) (50,614) (11,178) 3,292 General Fund Support 986,136 1,113,666 1,119,021 1,457,054 1,493,588 1,513,413 30.1 29.9 29.0 MISCELLANEOUS Special Programs Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 12-13 Pima County FY2009/2010 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: INFORMATION TECHNOLOGY 1000 Function Provide for the design, development, implementation, support, and management of computerized information systems (software applications and computer hardware) for the department. Description of Services Develop and maintain department automation projects. Provide software engineering and maintenance of automation projects. Provide management and support of technology resources. Provide fast and efficient distribution of court generated documents between the court and the public. Program Goals and Objectives - Provide customer support within 30 minutes of request - Develop superior software engineering and maintenance of all automation projects - Maintain reliable management and support technology resources - Establish document distribution and tracking Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Respond to call center inquiries within 30 minutes 95% 100% 100% Security system maintained 24 hrs a day 100% 100% 100% Computer systems updated as needed 85% 90% 100% Program Expenditures by Object PERSONAL SERVICES FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 643,309 658,408 749,247 SUPPLIES AND SERVICES 81,346 43,806 52,300 CAPITAL OUTLAY 35,587 20,000 50,000 760,242 722,214 851,547 272,550 235,000 235,000 52,768 60,000 60,000 325,318 295,000 295,000 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 (204,228) (173,072) 1,939 639,152 600,286 554,608 760,242 722,214 851,547 9.8 11.0 12.0 Total Program Expenditures Program Funding by Source Revenues CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-14 Pima County FY2009/2010 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: JUVENILE SERVICES 1000 Function Provide court related services to the judicial system and public concerning all juvenile related issues. Description of Services Provide a courtroom clerk for every open court hearing, create minute entries of all court procedures, comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court, and County laws and ordinances. Distribute minute entries and other court documents to interested parties. Program Goals and Objectives - Ensure delinquency cases are processed within 24 hours of filing - Provide all case files prior to scheduled court hearings - Provide outstanding service to internal and external customers Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Deliquency cases processed within 24 hours 95% 100% 100% Percent of case files provided prior to daily court hearings 100% 100% 100% FY2007/2008 Actual FY2008/2009 Adopted 1,615,261 1,457,752 1,526,534 58,130 78,840 73,873 1,673,391 1,536,592 1,600,407 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 1,673,391 1,536,592 1,600,407 1,673,391 1,536,592 1,600,407 34.1 33.0 33.1 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures FY2009/2010 Adopted Program Funding by Source General Fund Support Total Program Funding Program Staffing (FTEs) 12-15 Pima County FY2009/2010 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: PROBATE SERVICES 1000 Function Oversee all probate cases and all minor and adult guardian and conservator cases. Perform data entry and maintain case management information for the wards of the court including information relating to fiduciaries appointed by the court. (Information is utilized not only by Superior Court, but also by the Supreme Court governing certified fiduciaries.) Conduct various customer service functions such as providing certified copies of wills and letters of administration. Description of Services Responsible for filing all probate, trust, and guardianship/conservator cases. Provide service to internal and external customers and provide certified copies of documents and letters of administration. Program Goals and Objectives - Process all guardianship cases in a timely manner - Provide e-filing capabilities to attorneys - Issue letters of administration daily Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 185 Cases submitted through e-filing per month 170 175 Letters of administration issued daily 15 18 24 100% 100% 100% Guardianship cases processed on time Program Expenditures by Object PERSONAL SERVICES FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 322,284 302,472 323,378 SUPPLIES AND SERVICES 20,778 25,374 21,050 Total Program Expenditures 343,062 327,846 344,428 68 0 0 68 0 0 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 342,994 327,846 344,428 343,062 327,846 344,428 7.0 6.0 6.0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total General Fund Support Total Program Funding Program Staffing (FTEs) 12-16 Pima County FY2009/2010 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: RECORDS RETENTION 1000 Function Provide for the storage of all court documentation (case files) as mandated by state of Arizona guidelines. Description of Services Provide storage, along with retrieval and return functions of all court case files for Superior Court and the public as required. Program Goals and Objectives - Check all documents thoroughly and correct before placing into storage - Complete the scanning of archive documents into the Arizona case management system (AGAVE) - Maintain reliable customer service with all units of the Superior Court and the public Program Performance Measures Percent of documents checked before placing in storage Percent of old files scanned into the AGAVE system FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 100% 100% 100% 90% 95% 95% FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES 1,182,439 1,115,347 1,221,051 SUPPLIES AND SERVICES 1,262,393 878,245 253,282 270,644 0 0 2,715,476 1,993,592 1,474,333 Program Expenditures by Object CAPITAL OUTLAY Total Program Expenditures FY2009/2010 Adopted Program Funding by Source Revenues Operating Revenue Sub-Total 0 0 0 CHARGES FOR SERVICES 796,972 611,000 611,000 INTEREST 107,460 85,000 53,500 MISCELLANEOUS 426 0 0 MEMO REVENUE 311,616 0 0 1,216,474 696,000 664,500 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 247,592 55,920 (419,269) 1,251,410 1,241,672 1,229,102 2,715,476 1,993,592 1,474,333 23.1 30.0 32.0 Special Programs Revenue Sub-Total Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-17 This page intentionally left blank. 12-18 Pima County FY 2009/2010 Adopted Budget Constables Expenditures: 993,798 Revenues: FTEs 361,390 13.0 Function Statement: Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Mandates: ARS Title 22, Chapter 1, Article 1: Justice Precincts and Precinct Officers; ARS Title 22, Chapter 1, Article 3: Constables Expenditures by Program Constables 100.00% Sources of All Funding Department Revenue 36.36% General Fund Support 63.64% 12-19 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: CONSTABLES Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted CONSTABLES 931,156 1,009,524 993,798 Total Expenditures 931,156 1,009,524 993,798 CONSTABLES 458,962 465,254 361,390 Total Revenues Funding by Source Revenues 458,962 465,254 361,390 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 0 General Fund Support 472,194 544,270 632,408 Total Program Funding 931,156 1,009,524 993,798 CONSTABLES 13.0 13.0 13.0 Total Staffing (FTEs) 13.0 13.0 13.0 Staffing (FTEs) by Program 12-20 Pima County FY2009/2010 Adopted Budget Program Summary Department: CONSTABLES Program: CONSTABLES 1000 Function Serve Justice Court papers as required by ARS 22-102 and 22-131. Act as Peace Officer for the Pima County Justice Courts. Description of Services Serve and return civil, criminal, and traffic court papers within the precincts. Serve and attend the Justice of the Peace of the courts within the precincts in which they were elected to serve. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out statutorily mandated duties - Serve civil/criminal papers from the justice courts, as well as from other counties and states - Improve efficiency of service to the precincts - Improve the quality of service to the community Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Civil papers served 93% 95% 95% Civil fees collected 91% 97% 97% Criminal papers served 70% 70% 76% Domestic violence/harassment orders served 83% 85% 87% Attempt to serve all Justice Court papers 100% 100% 100% FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES 771,461 859,534 873,655 SUPPLIES AND SERVICES 147,561 147,416 120,143 12,134 2,574 0 931,156 1,009,524 993,798 398,467 426,822 323,490 60,495 38,432 37,900 458,962 465,254 361,390 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 472,194 544,270 632,408 931,156 1,009,524 993,798 13.0 13.0 13.0 Program Expenditures by Object CAPITAL OUTLAY Total Program Expenditures FY2009/2010 Adopted Program Funding by Source Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total General Fund Support Total Program Funding Program Staffing (FTEs) 12-21 This page intentionally left blank. 12-22 Pima County FY 2009/2010 Adopted Budget County Attorney Expenditures: 30,054,395 Revenues: FTEs 9,353,360 448.3 Function Statement: Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime, and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents and merchants in collecting bad check restitution via the Bad Check Program. Operate 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs by working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Mandates: ARS Title 11, Chapter 3, Article 6: County Attorney; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries Expenditures by Program Administration 7.14% Civil Legal Services 9.93% Community Support 3.49% Criminal Prosecution 79.44% Sources of All Funding Department Revenue 30.57% General Fund Support 63.97% Fund Balance Decrease 5.46% 12-23 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: COUNTY ATTORNEY Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted ADMINISTRATION 2,209,856 2,336,345 2,145,745 CIVIL LEGAL SERVICES 2,724,639 2,372,767 2,985,763 COMMUNITY SUPPORT 1,053,958 1,112,693 1,048,473 CRIMINAL PROSECUTION 20,611,102 25,444,559 23,874,414 Total Expenditures 26,599,555 31,266,364 30,054,395 Funding by Source Revenues ADMINISTRATION 223 0 0 CIVIL LEGAL SERVICES 527,244 0 500,000 COMMUNITY SUPPORT 510,530 671,000 609,500 9,310,668 8,888,192 8,243,860 Total Revenues Net Operating Transfers In/(Out) 10,348,665 0 9,559,192 0 9,353,360 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (2,773,700) 19,024,590 0 1,909,555 19,797,617 0 1,476,682 19,224,353 Total Program Funding 26,599,555 31,266,364 30,054,395 Staffing (FTEs) by Program ADMINISTRATION 29.0 29.0 29.0 CIVIL LEGAL SERVICES 70.4 68.3 74.3 COMMUNITY SUPPORT 23.0 17.0 17.0 CRIMINAL PROSECUTION 318.9 333.1 328.0 Total Staffing (FTEs) 441.3 447.4 448.3 CRIMINAL PROSECUTION 12-24 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 ADMINISTRATION Function Implement programs, procedures, and information technology consistent with the direction and priorities established by the Pima County Attorney. Provide administrative and technical support services in support of departmental missions. Description of Services Administer personnel, payroll, purchasing, budget and finance, information technology, and public information services for the department. Set priorities and provide direction for the department as a whole. Comply with Pima County Administrative Procedures, Board of Supervisors Policies and coordinate activities with County Administration departments. Program Goals and Objectives - Provide open communications between the Pima County Attorney’s Office, other County departments, other governmental agencies and the public - Provide attorneys and support staff with resources necessary to conduct the affairs of the office while constantly striving for positive returns on investment and ensuring compliance with federal and state guidelines, laws, statutes, and local mandates (including Pima County Board of Supervisors Policies, Pima County Administrative Procedures, Pima County Merit System Rules & Personnel Policies and departmental policies and procedures) - Submit bi-weekly payroll to the Finance Department by established deadline - Comply with deadlines for financial reporting of various County, state, and federal funds - Ensure at least 90% of travel arrangements for witnesses/victims are made in a timely cost effective manner - Identify the needs of each program and attempt to increase the number of volunteers and interns to be recruited and trained for these programs for the purpose of supplementing the work force, as well as to provide additional resources for each program area - Complete the Grand Jury and Issuing systems for the Criminal Division - Complete the electronic transfers and electronic signatures to the Clerk of the Superior Court for all criminal matters beginning with indictments - Complete the criminal data base design and the CAPS view to allow fuller development of new systems with new fields being allowed - Maintain at least a 96% uptime of the network infrastructure for the six departmental and non departmental facilities from 7:00 AM to 6:00 PM, seven days a week - Install and have operational a secured storage area network and disaster recovery site - Complete at least 95% of the design, development, and implementation of departmental and non departmental databases, applications and reports within mutually established deadlines - Efficiently install, upgrade, and maintain infrastructure components and peripherals with at least a 95% customer satisfaction rate - Perform research, statistical analysis, and auditing functions with at least a 95% customer satisfaction rate - Conduct 45 monthly audits and achieve at least a 95% data systems accuracy Program Performance Measures Biweekly payroll submitted on time Financial reports submitted Witness travel and victim arrangements completed in a timely manner Increase in volunteers recruited/trained Help Desk Ticket Satisfaction (1:bad - 5:good) Network infrastructure uptime (% of 24/7) Unscheduled Network Downtime (Hours) Software Developement Schedule Adherence Application Training Satisfaction (1:bad - 5:good) FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 100% 781 100% 100% 800 100% 100% 825 100% 57% 4 99.4% 0 85% 4 10% 4 99.5% 0 85% 4 10% 5 99.5% 0 85% 5 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,879,566 271,084 59,206 1,952,708 383,637 0 1,852,063 293,682 0 2,209,856 2,336,345 2,145,745 223 0 0 223 0 0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 12-25 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 ADMINISTRATION Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 0 0 2,209,633 0 0 2,336,345 0 0 2,145,745 2,209,856 2,336,345 2,145,745 29.0 29.0 29.0 12-26 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CIVIL LEGAL SERVICES Function Serve as in-house legal counsel to Pima County Government by providing legal advice to, and legal representation on behalf of, the Pima County Board of Supervisors, other Pima County Elected Officials (including the Assessor, County Attorney, Justices of the Peace, Constables, Recorder, School Superintendent, Sheriff and Treasurer) the Pima County Administrator, Deputy Pima County Administrators, all Pima County departments, boards, committees, commissions, hearing officers, and special taxing districts (including the Flood Control District, Stadium District, Library District, certain fire districts, etc.), collectively referred to hereinafter as “Pima County.” Description of Services Provides comprehensive legal services and representation to Pima County in diverse areas of law, including employment, tort (personal injury, excessive force, negligent road design, and civil rights), bankruptcy (collecting tax liens), property tax, environmental (defense of toxic tort and regulatory actions by state and federal environmental regulators, and prosecution of air quality, wildcat dumping, hazardous materials, and water quality violations), health care, Title 36 mental health commitments, elections, eminent domain, planning and zoning, the adoption and enforcement of building and zoning codes and other local ordinances, transportation, construction contracts, other types of contracts and inter-governmental agreements, real property, and telecommunications. Legal services provided include giving legal advice to Pima County, defending Pima County in all litigation filed against it, prosecuting violations of Pima County ordinances; representing and advising Pima County in administrative hearings; negotiating and drafting contracts, sale and purchase agreements, leases, and other legal documents; and drafting Pima County ordinances, resolutions, and regulations. Provide various legal services required of the Pima County Attorney by state statute, including enforcement of employer sanction laws, initiating involuntary mental health commitment actions, enforcing elections laws, enforcing the open meetings law, enforcing conflicts of interest laws, and enforcing other similar regulatory laws relating to public officials and public entities. Where conflicts of interest or other circumstances prevent the Pima County Attorney’s Office Civil Division from representing Pima County in a particular matter, enlist the services of competent outside legal counsel and prepares and monitors contracts necessary to employ such outside counsel on behalf of Pima County. Program Goals and Objectives -Serve the public with integrity by fostering ethical, effective and efficient government through the provision of the highest quality legal services -Provide quality legal defense in legal actions brought against Pima County as authorized, directed or required by law -Provide timely, accurate, and complete legal advice to Pima County as authorized, directed or required by law -Provide quality legal prosecution of County code violations in civil and administrative actions brought on behalf of Pima County as authorized, directed or required by law -Provide quality legal investigation and prosecution of violations in the employer sanctions laws on behalf of Pima County as authorized, directed or required by law -Provide timely and thorough review of and make necessary revisions to contracts, intergovernmental agreements, ordinances and resolutions -Provide timely, accurate, and complete education and training services to Pima County in order to promote the effectiveness of Pima County functions and to reduce liability -Ensure that attorneys and staff receive training necessary to perform their required functions and remain current within their relevant areas of law Program Performance Measures Savings from successful legal defense Satisfactory or above ratings on client evaluations for defense of legal proceedings Revenues and/or fines collected Cases in which the County prevails in obtaining requested relief Requests for reports/orders acted on within statutory or mutually established deadlines Satisfactory or above ratings on client evaluations for prosecutions of civil actions Hours spent providing legal representation at regularly scheduled meetings of County boards, commissions and departments where legal counsel is required or requested to be present Satisfactory or above ratings on client evaluations for legal advice and consultation Routine contracts reviewed Routine contracts reviewed within 5 days 00 IGAs/ordinances/resolutions reviewed IGAs/ordinances/resolutions reviewed within 5 days Client education training hours provided Satisfactory or above ratings on client evaluation FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 97% 99% 99% 99% 75% 99% $2,158,239 87% $561,297 92% $637,838 92% 100% 100% 100% 99% 99% 99% 1,468 1,000 1,000 98% 98% 99% 1,030 98% 253 100% 298 99% 1,100 95% 404 95% 365 99% 1,100 95% 495 98% 357 99% 12-27 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CIVIL LEGAL SERVICES Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,545,705 130,918 48,016 2,273,735 99,032 0 2,909,368 69,895 6,500 2,724,639 2,372,767 2,985,763 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL 500,000 0 0 27,244 0 0 527,244 0 0 0 0 500,000 Special Programs Revenue Sub-Total 0 0 500,000 Net Operating Transfers In/(Out) 0 0 0 0 0 2,197,395 0 0 2,372,767 0 (164,775) 2,650,538 2,724,639 2,372,767 2,985,763 70.4 68.3 74.3 MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-28 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 COMMUNITY SUPPORT Function Operate 88-Crime 24 hours a day receiving citizen tips to assist solving crimes. Through the Bad Check Program assist Pima County residents and businesses by collecting payment for victims who have received bad checks. Ensure that defendants are held accountable and provide a diversion option from prosecution via the Bad Check Program. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods designed to reduce trends in youth violence, increase public safety, and reduce crime. Involve communities in reducing crime in their neighborhoods by establishing Community Justice Boards (CJBs). Description of Services Provide information on major unsolved crimes received through the 88-Crime program anonymous telephone hotline to law enforcement agencies. Collect restitution for victims who have received bad checks and provide financial accountability services through the Bad Check Program. Provide programs designed to reduce trends in youth violence through partnerships with communities, public and private sector agencies, and government institutions. Program Goals and Objectives -Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner -Work with the schools in the community bringing the Campus Crime Stopper Program into the schools -Increase community use of hotline -Increase personal contacts made at community events by 88-Crime -Increase participation of 88-Crime at community events by at least 10% -Increase the number of participants in the Bad Check Program -Increase the amount of restitution returned to participating individuals and merchants -Increase bad check collection effectiveness -Provide and increase the number of Communities Addressing Responsible Gun Ownership (CARGO) presentations designed to promote gun safety awareness -Coordinate the Community Justice Board Program that holds juvenile offenders accountable to the victim and community through the use of community volunteers who provide consequences via family conferences -Provide criminal eviction assistance training on criminal eviction laws and procedures for all private and commercial rental housing owners and assist landlords in eviction proceedings (These trainings are now standardized and are held four times a year with approximately 60 attendees) -Donate gun locks to the community to promote gun lock safety and responsible gun ownership -Provide training to agency staff, Community Justice Board volunteers, and case managers at the Center for Juvenile Alternatives on case management and prevention/resiliency Program Performance Measures Hotline and 88-crime office calls Personal contacts made at community events Presentations made at community events Bad Check Program participants Bad checks submitted Restitution collected Checks collected of those submitted CARGO presentations Gun locks donated Eviction training sessions Eviction proceedings CJB/staff training programs Community Justice Boards Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 3,500 70,000 250 7,591 5,216 $1,210,295 100% 11 6,308 4 50 12 16 3,850 73,500 260 7,600 5,250 $1,210,500 100% 15 8,000 4 150 12 16 4,235 77,000 276 7,650 5,300 $1,210,800 100% 20 8,000 4 200 12 16 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 836,687 211,766 5,505 969,558 139,840 3,295 919,645 125,533 3,295 1,053,958 1,112,693 1,048,473 12-29 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 COMMUNITY SUPPORT Program Funding by Source Revenues MISCELLANEOUS 1 Operating Revenue Sub-Total FINES AND FORFEITS INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 0 1 0 0 492,624 597,500 546,000 2,837 9,000 1,000 322 3,000 1,000 495,783 609,500 548,000 13,427 60,000 60,000 1,319 1,500 1,500 14,746 61,500 61,500 0 0 0 0 133,630 409,798 0 14,970 426,723 0 75,548 363,425 1,053,958 1,112,693 1,048,473 23.0 17.0 17.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 12-30 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CRIMINAL PROSECUTION Function Represent the state in felony and juvenile matters occurring throughout Pima County and all misdemeanor cases occurring in unincorporated areas of Pima County. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Description of Services Prosecute in the court systems those individuals charged with felony, misdemeanor, and juvenile crimes. Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Present all felony filings for probable cause determination either to magistrate at a preliminary hearing or to a grand jury. Review all juvenile physical and paper referrals presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Offer diversion programs to low level offenders as an alternative to prosecution. Maintain a unit specifically designed for the purpose of victim notification to ensure that all victims are notified of all criminal proceedings as mandated by Arizona Revised Statutes. Program Goals and Objectives -Serve and protect the rights of the citizens of Pima County to life, liberty, personal security, and security of property by enforcing the criminal laws of the state of Arizona -Hold criminals accountable for violations of the law by investigating and prosecuting criminal cases in a manner that maximizes public safety -Target dangerous, violent, and repetitive criminal defendants for trial -Process all requests for subpoenas, arrest warrants, interviews, and investigations -Prosecute all misdemeanor cases filed by law enforcement in Justice Courts -Provide 24 hour/7 day a week call out services to law enforcement for legal advice in homicides, sex crimes, gang, and narcotic investigations -Provide attorney for night time initial appearances 365 days a year to ensure appropriate release conditions are recommended to maximize public safety -Prevent re-victimization by creating an environment where victims are treated with dignity, compassion, and respect -Provide crisis intervention and victimology training to citizens, volunteers, and prosecutors -Provide comprehensive intervention and prevention services to children who witness/experience domestic violence in their homes -Ensure the rights of victims as dictated by the Arizona constitution -Support and assist victims and witnesses at legal proceedings, hearings, and trials -Provide court room support and assistance to victims and witnesses at legal proceedings, hearings, and trials -Provide a victim witness representative at initial appearances to ensure that victims have an opportunity to appear and be heard concerning the conditions of release for the accused -Provide 24 hour/7 day a week crisis response to victims as requested by law enforcement -Ensure victim compensation claims are processed within 60 days upon the receipt of claim -Administer and distribute Crime Victim Compensation Fund monies to victims in a timely manner -Sustain a viable volunteer crisis advocate program that allows us to continue 24 hour response to all victims of crime and their families -Provide comprehensive legal training and advice for prosecutors, staff, law enforcement, and other criminal justice agencies -Administer antiracketeering revolving funds for their proper use and intended purposes for local law enforcement agencies Program Performance Measures Felony cases presented for review by law enforcement Percent of violent, dangerous, repetitive offenders tried Juvenile cases presented for review by law enforcement Requests for investigative services Misdemeanor cases filed by law enforcement in Justice Court and prosecuted Written victim notifications Victim restitutions processed within guidelines Initial appearance hearings (two per day) attended Crisis response hours provided to victims Cost savings achieved by using a volunteer force to respond to crisis calls Average number of days to process claims Claims processed within 60 days Total claims processed FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 10,528 11,000 11,000 37.5% 40% 40% 9,469 9,500 9,750 9,213 25,380 9,500 26,000 9,550 26,000 186,000 100% 730 2,180 $223,632 192,000 100% 730 2,190 $229,050 200,000 100% 730 2,225 $234,000 45 91% 362 45 94% 375 40 98% 390 12-31 Pima County FY2009/2010 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CRIMINAL PROSECUTION Total Volunteer Hours by Volunteers Legal reviews and corresponding disbursements of funds to local law enforcement agencies Criminal call outs provided (on-scene) Criminal call outs provided (after hour calls) 12,424 116 12,725 135 13,000 135 95 235 110 240 125 250 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 15,858,745 4,183,951 568,406 18,743,554 6,328,278 372,727 18,049,447 5,638,047 186,920 20,611,102 25,444,559 23,874,414 32,450 32,440 24,176 129,093 40,000 40,000 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS MEMO REVENUE Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 161,543 72,440 64,176 1,405,154 1,352,889 1,260,353 522,055 512,400 340,500 3,641,951 3,542,265 3,067,396 1,449 0 0 5,570,609 5,407,554 4,668,249 3,540,227 3,278,052 3,364,495 37,493 34,003 28,000 796 96,143 118,940 3,578,516 3,408,198 3,511,435 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (2,907,330) 14,207,764 0 1,894,585 14,661,782 0 1,565,909 14,064,645 20,611,102 25,444,559 23,874,414 318.9 333.1 328.0 12-32 Pima County FY 2009/2010 Adopted Budget Indigent Defense Expenditures: 17,514,106 Revenues: FTEs 425,085 208.0 Function Statement: Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Mandates: ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property; ARS Title 8: Children Expenditures by Program Legal Defender 18.90% Public Defender 81.10% Sources of All Funding Department Revenue 2.43% Fund Balance Decrease 9.44% General Fund Support 88.13% 12-33 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: INDIGENT DEFENSE Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted LEGAL DEFENDER 2,926,917 2,977,463 3,310,716 PUBLIC DEFENDER 13,178,566 14,135,247 14,203,390 Total Expenditures 16,105,483 17,112,710 17,514,106 LEGAL DEFENDER 15,620 20,180 12,400 PUBLIC DEFENDER 484,449 466,282 412,685 Total Revenues Net Operating Transfers In/(Out) 500,069 0 486,462 0 425,085 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 69,970 15,535,444 0 1,648,009 14,978,239 0 1,654,105 15,434,916 Total Program Funding 16,105,483 17,112,710 17,514,106 Funding by Source Revenues Staffing (FTEs) by Program LEGAL DEFENDER 37.0 36.0 40.0 PUBLIC DEFENDER 181.5 189.5 168.0 Total Staffing (FTEs) 218.5 225.5 208.0 12-34 Pima County FY2009/2010 Adopted Budget Program Summary Department: INDIGENT DEFENSE Program: 1000 LEGAL DEFENDER Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies and probation revocation petitions in the Pima County Superior Court. File appeals and other post conviction petitions. Program Goals and Objectives -Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees by furnishing a competitive pay plan, rewarding work environment, and comprehensive training opportunities .Maintain an attorney retention rate of at least 90% -Develop the most efficient and cost effective means for delivering legal services without compromising the quality of representation .Provide at least 4 hours of relevant training to 35% of support staff every year Program Performance Measures Attorney retention rate Percent of staff receiving at least 4 hours of relevant training FY2007/2008 Actual FY2008/2009 Estimated 88% 53% 94% 35% FY2009/2010 Planned 90% 35% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,677,458 245,413 4,046 2,724,752 252,711 0 3,037,340 273,376 0 2,926,917 2,977,463 3,310,716 154 0 0 0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS 45 0 199 0 0 INTERGOVERNMENTAL 0 0 11,200 INTEREST 0 0 1,200 0 0 12,400 11,589 15,460 0 3,816 4,720 0 16 0 0 15,421 20,180 0 0 Operating Revenue Sub-Total Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (4,541) 2,915,838 0 0 2,957,283 0 9,780 3,288,536 2,926,917 2,977,463 3,310,716 37.0 36.0 40.0 12-35 Pima County FY2009/2010 Adopted Budget Program Summary Department: INDIGENT DEFENSE Program: 1000 PUBLIC DEFENDER Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies. Handle post conviction relief matters and probation revocation cases. Represent juveniles charged with delinquency and those facing transfer to adult courts. Program Goals and Objectives -Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees by furnishing a competitive pay plan, rewarding work environment, and comprehensive training opportunities .Maintain an attorney retention rate of at least 90% -Develop the most efficient and cost effective means for delivering legal services without compromising the quality of representation .Provide at least 4 hours of relevant training to 35% of support staff every year Program Performance Measures Attorney retention rate Percent of staff receiving at least 4 hours of relevant training FY2007/2008 Actual FY2008/2009 Estimated 94% 38% 90% 4% FY2009/2010 Planned 90% 35% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 11,450,297 1,688,269 40,000 11,051,075 2,549,666 534,506 11,411,608 2,420,532 371,250 13,178,566 14,135,247 14,203,390 7,711 12,960 14,400 0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST 202 0 3,086 0 0 10,999 12,960 14,400 333,174 333,174 369,244 92,529 58,000 29,041 122 0 0 425,825 391,174 398,285 45,044 59,248 0 2,567 2,900 0 14 0 0 47,625 62,148 0 0 0 0 0 74,511 12,619,606 0 1,648,009 12,020,956 0 1,644,325 12,146,380 13,178,566 14,135,247 14,203,390 181.5 189.5 168.0 MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-36 Pima County FY 2009/2010 Adopted Budget Justice Court Ajo Expenditures: 687,997 Revenues: FTEs 271,297 10.6 Function Statement: Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, and policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society while offering selected offenders the opportunity to become law-abiding and productive citizens. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Ajo Time Payment Fees 1.85% Justice Court Ajo 98.15% Sources of All Funding Department Revenue 39.44% General Fund Support 60.44% Fund Balance Decrease 0.12% 12-37 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: JUSTICE COURT AJO Expenditures by Program JUSTICE COURT AJO FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 588,615 696,810 675,247 0 17,000 12,750 588,615 713,810 687,997 291,324 258,524 262,389 8,877 8,908 8,908 Total Revenues Net Operating Transfers In/(Out) 300,201 0 267,432 0 271,297 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (21,956) 310,370 0 7,812 438,566 0 842 415,858 Total Program Funding 588,615 713,810 687,997 10.8 10.8 10.6 10.8 10.8 10.6 JUSTICE COURT AJO TIME PAY FEES Total Expenditures Funding by Source Revenues JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES Staffing (FTEs) by Program JUSTICE COURT AJO Total Staffing (FTEs) 12-38 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: 1000 JUSTICE COURT AJO Function Provide prompt and consistent delivery of services to the public, litigants and attorneys within the judicial precinct in compliance with court mandates. Description of Services Comply with court policies, procedures, rules and Arizona Revised Statutes. Act as liaison between Ajo Justice Court and the Pima County Sheriff's department. Provide information to the public regarding other County agencies, office hours and telephone numbers. Maintain orderly, complete and accurate records. Process payroll. Collect and disburse monies in accordance with statutes, County ordinances, and court orders. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection. Collect restitution and fees from probationers. Screen probationers for needs and risk to the community and provide appropriate services. Provide drug and alcohol treatment programs for probationers. Provide prompt and orderly disposition of civil, criminal and traffic cases. Dispense justice in criminal, traffic and civil matters according to the laws of the state in a fair and impartial manner. Be responsive and receptive to the needs of victims, defendants and self represented litigants. Contribute to the quality of life in our community by fairly, impartially and promptly administering justice in an effective, accountable and professional manner. Serve and protect society while offering selected offenders the opportunity to become law abiding and productive citizens. Program Goals and Objectives - Provide support in the areas of administration, human resources, security and accounting in compliance with court mandates and rules - Comply with court mandates, Supreme Court orders and rules - Complete special projects within allotted time frames - Comply with court policies, County policies and procedures - Comply with the Minimum Accounting Standards for the State Auditor General, Supreme Court and County administrative procedures - Dispense/exonerate bonds and overpayments in a timely manner as set forth by Minimum Accounting Standards - Maintain court ledgers along with the computer system and ensure that monies are being distributed to the appropriate accounts and agencies - Provide prompt, courteous and expeditious service to the public while processing cases in a timely manner - Provide administrative support to the Justice of the Peace pertaining to records, case management, courtroom services and judicial operations - Provide interpreter services, services of counsel and jurors for jury trial - Complete docketing and minute entries prior to the conclusion of courtroom proceedings - Dispense justice in a fair, impartial and prompt manner in compliance with statutes and rules - Initiate court action of debtors that have not paid by their payment due date - Report defaulted cases to the Fines/Fees and Restitution Enforcement (FARE) program administered by the Arizona Supreme Court - Hold probationers accountable and offer rehabilitative services designed to reduce or eliminate future criminal activity - Supervise DUI and domestic violence probationers to ensure compliance with court orders - Ensure ongoing training is provided for judicial staff, probation personnel and all court staff - Ensure that the safety and security of internal and external customers is maintained Program Performance Measures Cases filed General Fund revenue generated Projects completed Court staff compiant with Committee on Judicial Education and Training (COJET) standards Minimum accounting standards compliant Bonds exonerated and refunded Technical support error rate In-custody defendants Defaults, suspensions, and nonresident violators compacts (NRVCs) issued Orders to show cause, review and status hearings Minute entries filed Proceedings (hearings/pretrial/sentencing) Telephone calls/correspondence answered Customers satisfied with service Misdemeanor cases per probation officer Probationers not convicted of new crime FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 3,764 $278,245 100% 100% 3,255 $258,244 100% 100% 3,510 $259,389 100% 100% 100% 99% 5% 900 889 100% 99% 5% 738 843 100% 99% 5% 819 866 985 4,503 1,939 10,274 99% 78 80% 710 4,291 1,632 9,511 99% 61 80% 848 4,397 1,786 9,893 99% 70 80% 12-39 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: 1000 JUSTICE COURT AJO Warrants addressed Probationers in behavioral health treatment Probationers requiring court assessment Out of Jurisdiction warrants Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 90% 85% 60% 224 90% 85% 60% 94 FY2007/2008 Actual 90% 85% 60% 159 FY2008/2009 Adopted FY2009/2010 Adopted 408,963 173,484 6,168 522,660 174,150 0 505,735 169,512 0 588,615 696,810 675,247 INTERGOVERNMENTAL 36,576 35,141 36,286 CHARGES FOR SERVICES 25,846 19,613 19,613 215,175 203,140 203,140 648 350 350 Operating Revenue Sub-Total 278,245 258,244 259,389 CHARGES FOR SERVICES 13,072 280 3,000 13,072 280 3,000 Total Program Expenditures Program Funding by Source Revenues FINES AND FORFEITS MISCELLANEOUS Special Programs Revenue Sub-Total 7 0 0 Grant Revenue Sub-Total INTEREST 7 0 0 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (13,079) 310,370 0 (280) 438,566 0 (3,000) 415,858 588,615 696,810 675,247 10.8 10.8 10.6 12-40 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: 1000 JUSTICE COURT AJO TIME PAY FEES Function Collect and record time payment fees assessed on each person who pays (on a time payment basis) a court ordered penalty, fine or sanction. Description of Services Assess a fee when a fine/civil sanction is imposed and the fine/civil sanction is not paid in full. Program Goals and Objectives - Collect Justice Court time payment fees - Comply with ARS Title 12, Chapter 116: Time Payment Fee Program Performance Measures Cases assessed time payment fee Time payment fees collected Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Estimated 1,728 $8,887 1,675 $8,908 FY2007/2008 Actual SUPPLIES AND SERVICES FY2009/2010 Planned 1,702 $8,908 FY2008/2009 Adopted FY2009/2010 Adopted 0 17,000 12,750 0 17,000 12,750 CHARGES FOR SERVICES 5,383 7,936 7,936 INTEREST 3,479 972 972 15 0 0 8,877 8,908 8,908 0 0 0 0 8,092 0 0 3,842 0 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (8,877) 0 Total Program Funding 0 17,000 12,750 Program Staffing (FTEs) 0.0 0.0 0.0 12-41 This page intentionally left blank. 12-42 Pima County FY 2009/2010 Adopted Budget Justice Court Green Valley Expenditures: 490,724 Revenues: FTEs 285,345 9.5 Function Statement: Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Manage court services in the most efficient and effective way to generate more revenues. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Green Valley 100% Sources of All Funding General Fund Support 42.80% Department Revenue 56.47% Fund Balance Decrease 0.73% 12-43 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: JUSTICE COURT GREEN VALLEY Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted JUSTICE COURT GREEN VALLEY 471,208 509,438 490,724 Total Expenditures 471,208 509,438 490,724 JUSTICE COURT GREEN VALLEY 357,391 284,163 285,345 Total Revenues Net Operating Transfers In/(Out) 357,391 0 284,163 0 285,345 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (18,286) 132,103 0 (7,637) 232,912 0 (4,671) 210,050 Total Program Funding 471,208 509,438 490,724 9.1 9.5 9.5 9.1 9.5 9.5 Funding by Source Revenues Staffing (FTEs) by Program JUSTICE COURT GREEN VALLEY Total Staffing (FTEs) 12-44 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUSTICE COURT GREEN VALLEY Program: 1000 JUSTICE COURT GREEN VALLEY Function Provide prompt and consistent delivery of services to the public, litigants, and attorneys within this judicial precinct in compliance with court mandates. Protect children, families and communities. Be accountable and improve communication and cooperation with the community. Description of Services Establish, execute, and administer policies and procedures in compliance with court mandates. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with the minimum accounting standards. Adhere to court performance guidelines established in court rules, statutes, administrative orders, and guidelines of the Administrative Office of the Courts. Ensure that ethical standards established by the Commission of Judicial Conduct are followed. Provide financial management according to minimum accounting standards set by the Supreme Court, Pima County Financial Control and Reporting and State Auditor General. Adhere to established operational guidelines as reviewed by the Court Services Division of the Supreme Court by measuring court performance and conducting court performance reviews. Program Goals and Objectives - Go from good to great as part of the Arizona Supreme Courts Strategic Agenda for 2005 - 2010 - Provide prompt and orderly disposition of civil, criminal, and traffic cases - Complete state mandated Court Ordered Judicial Education and Training (COJET) - Maintain orderly, complete, and accurate records - Perform internal audit every six months on all files - Collect, record, and disburse fees and fines in accordance with statute, county ordinance, court orders and policy - Report defaulted cases to Fine/Fees and Restitution Enforcement program (FARE) for collection - Provide courteous and accurate information to the public in a safe and secure environment - Provide security to the court facility, staff, and litigants - Strive through innovation to become an e-court - Use performance measures to evaluate the court's performance - Review procedures and programs on a regular basis for cost savings - Initiate pro bono victim rights advocates and mental health representatives Program Performance Measures Employees in compliance with state mandatory COJET training Case files found to be accurate Defaulted cases assigned to FARE Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 100% 100% 100% 95% 99% 98% 99% 95% 100% FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 384,971 82,723 3,514 426,953 80,485 2,000 428,843 61,881 0 471,208 509,438 490,724 INTERGOVERNMENTAL 46,506 35,441 36,333 CHARGES FOR SERVICES 28,325 25,260 17,340 263,342 210,000 210,000 Total Program Expenditures Program Funding by Source Revenues FINES AND FORFEITS 533 0 0 Operating Revenue Sub-Total MISCELLANEOUS 338,706 270,701 263,673 CHARGES FOR SERVICES 14,919 10,510 18,720 3,695 2,952 2,952 71 0 0 18,685 13,462 21,672 0 0 0 INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) 12-45 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUSTICE COURT GREEN VALLEY Program: 1000 JUSTICE COURT GREEN VALLEY Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (18,286) 132,103 0 (7,637) 232,912 0 (4,671) 210,050 471,208 509,438 490,724 9.1 9.5 9.5 12-46 Pima County FY 2009/2010 Adopted Budget Justice Courts Tucson Expenditures: 7,722,198 Revenues: FTEs 6,876,848 139.1 Function Statement: Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management as guided and enforced by the Minimum Accounting Standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Judicial Operations 22.77% Administration 35.01% Court Operations 42.22% Sources of All Funding General Fund Support 6.29% Fund Balance Decrease 6.78% Department Revenue 86.93% 12-47 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: JUSTICE COURTS TUCSON Expenditures by Program ADMINISTRATION FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 2,252,959 2,797,909 2,703,634 COURT OPERATIONS 3,246,630 3,139,374 3,260,490 JUDICIAL OPERATIONS 1,768,251 1,712,126 1,758,074 Total Expenditures 7,267,840 7,649,409 7,722,198 5,574,021 6,046,221 6,348,637 829 0 0 434,685 503,848 528,211 Total Revenues Net Operating Transfers In/(Out) 6,009,535 0 6,550,069 0 6,876,848 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (182,142) 1,440,447 0 594,134 505,206 0 359,470 485,880 Total Program Funding 7,267,840 7,649,409 7,722,198 Funding by Source Revenues ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS Staffing (FTEs) by Program ADMINISTRATION 29.8 30.8 38.8 COURT OPERATIONS 79.3 78.3 87.3 JUDICIAL OPERATIONS 13.2 13.0 13.0 122.3 122.1 139.1 Total Staffing (FTEs) 12-48 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 ADMINISTRATION Function Coordinate all non-judicial court activities. Provide, administer, and execute state and local court policies and procedures. Maintain accurate financial records. Collect, deposit, and disburse monies. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection, and monthly judicial productivity numbers. Identify and report monthly collection of revenues by account. Comply with employment law and accounting procedures. Provide and coordinate internal and external training to meet Administrative Office of the Courts (AOC) and Council on Judicial Education and Training (COJET) requirements. Maintain and enhance automated systems and website for court personnel and the general public. Description of Services Coordinate all non-judicial activities of the court, including but not limited to personnel, budget, security, technology, staff training and education, facilities management, and all services related to case processing and administrative support to eight justices of the peace and judges pro tem. Program Goals and Objectives - Enhance customer service and the public's access to court services and information - Increase collections of court ordered fines and assessments - Ensure that the court maintains competitive salaries to attract and retain the most qualified and knowledgeable applicants - Ensure safety of judiciary, staff, and users of the court system - Maintain the court building in a manner that ensures that court proceedings are conducted in an atmosphere that reflects the dignity and professionalism of the third branch of government - Maintain customer trust and confidence in the expenditure of taxpayer dollars - Provide reliable, effective, and up-to-date technology services to the court in a timely manner in an effort to create greater efficiency and responsiveness Program Performance Measures Funds administered Positions managed Public use of buildings FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned $7,267,840 122 490,000 $7,649,409 122 520,000 $7,722,198 139 550,000 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,588,893 554,249 109,817 1,627,281 352,355 818,273 1,803,185 415,249 485,200 2,252,959 2,797,909 2,703,634 CHARGES FOR SERVICES 2,066,733 2,126,729 2,485,600 FINES AND FORFEITS 2,974,582 3,488,492 3,085,037 66,370 66,000 66,000 5,107,685 5,681,221 5,636,637 15,069 15,000 12,000 451,267 350,000 700,000 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES Special Programs Revenue Sub-Total 466,336 365,000 712,000 Grant Revenue Sub-Total 0 0 0 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (194,423) (3,126,639) 0 594,134 (3,842,446) 0 359,470 (4,004,473) 2,252,959 2,797,909 2,703,634 29.8 30.8 38.8 12-49 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 COURT OPERATIONS Function Process cases in compliance with statutes and rules of court to provide services to the public in cases for which the court has exclusive or concurrent jurisdiction as established by state constitution or statute. Description of Services - Process the following types of cases accurately, efficiently, and expediently: . Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500, or imprisonment in the County jail not to exceed six months, or by both fines and imprisonment . Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause . Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 . Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $10,000 or less . Domestic violence and harassment cases . Forcible entry and detainer when the amount involved is less than $10,000 . Matters involving possession of, but not title to, real property . Small claims proceedings when the amount involved does not exceed $2,500 - Provide service to the public, litigants, jurors, attorneys, and members of the bar; prepare case transcripts; maintain case files and court records - Prepare and distribute court notices and minute entries Program Goals and Objectives - Provide prompt and consistent delivery of services to the public, litigants, and attorneys - Acquire new case management system - Image court documents into electronic case files - Continue training staff to improve their knowledge of court procedures and processing that will increase customer service as well as accuracy and efficiency in processing court documents - Improve Department of Public Safety (DPS) disposition reporting Program Performance Measures Filings Dispositions Pending Cases FY2007/2008 Actual FY2008/2009 Estimated 162,560 162,395 93,778 197,760 192,300 99,238 FY2009/2010 Planned 242,760 227,300 109,238 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,914,328 332,302 2,921,038 218,336 3,066,101 194,389 3,246,630 3,139,374 3,260,490 829 0 0 829 0 0 0 0 0 0 0 3,245,801 0 0 3,139,374 0 0 3,260,490 3,246,630 3,139,374 3,260,490 79.3 78.3 87.3 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-50 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 JUDICIAL OPERATIONS Function Adjudicate cases in which exclusive or concurrent jurisdiction has been established by state constitution or statute. Description of Services - Adjudicate cases including: . Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500 or imprisonment in the County jail not to exceed six months or by both fine and imprisonment . Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause . Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 . Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $10,000 or less . Domestic violence and harassment cases . Concurrent jurisdiction with Superior Court in cases of forcible entry and detainer when the amount involved is less than $10,000 . Matters involving possession of, but not title to, real property . Small claims proceedings when the amount involved does not exceed $2,500 Program Goals and Objectives - Adjudicate cases in a manner that is fair, impartial and expeditious while upholding the integrity of the judiciary - Reduce the number of pending civil and small claims cases and dispose of new cases in a timely manner Program Performance Measures Filings Dispositions Pending cases FY2007/2008 Actual FY2008/2009 Estimated 162,560 162,395 93,778 197,760 192,300 99,238 FY2009/2010 Planned 242,760 227,300 109,238 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,225,048 543,203 1,289,739 422,387 1,247,872 510,202 1,768,251 1,712,126 1,758,074 313,495 340,808 396,111 32,084 42,719 32,000 13 0 0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 345,592 383,527 428,111 INTERGOVERNMENTAL 89,093 120,321 100,100 Grant Revenue Sub-Total 89,093 120,321 100,100 0 0 0 0 12,281 1,321,285 0 0 1,208,278 0 0 1,229,863 1,768,251 1,712,126 1,758,074 13.2 13.0 13.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-51 This page intentionally left blank. 12-52 Pima County FY 2009/2010 Adopted Budget Juvenile Court Expenditures: 31,860,874 Revenues: FTEs 10,478,049 541.6 Function Statement: Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Mandates: ARS Title 8: Children; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations Expenditures by Program Information Technology and Research 4.03% Children & Family Services 5.42% Court Support Services 2.45% Detention Services 25.99% Administrative Services 6.04% Judicial Services 6.14% Probation Services 49.93% Sources of All Funding Department Revenue 32.65% Fund Balance Decrease 0.64% General Fund Support 66.71% 12-53 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: JUVENILE COURT Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted ADMINISTRATIVE SERVICES 3,539,494 3,170,966 1,925,475 CHILDREN & FAMILY SERVICES 1,768,461 1,844,409 1,725,046 698,370 589,086 780,830 8,996,068 8,433,752 8,281,181 INFORMATION TECHNOLOGY AND RESEARCH 1,445,327 1,261,945 1,284,115 JUDICIAL SERVICES 2,032,438 1,978,030 1,957,113 PROBATION SERVICES 17,878,365 17,820,990 15,907,114 Total Expenditures 36,358,523 35,099,178 31,860,874 COURT SUPPORT SERVICES DETENTION SERVICES Funding by Source Revenues ADMINISTRATIVE SERVICES 259,686 71,762 106,064 1,164,658 1,280,811 1,156,531 565 0 0 DETENTION SERVICES 808,259 468,000 137,000 INFORMATION TECHNOLOGY AND RESEARCH 134,708 92,237 109,378 CHILDREN & FAMILY SERVICES COURT SUPPORT SERVICES JUDICIAL SERVICES 8 0 0 PROBATION SERVICES 11,262,256 10,652,145 8,969,076 Total Revenues Net Operating Transfers In/(Out) 13,630,140 0 12,564,955 0 10,478,049 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (415,141) 23,143,524 0 300,883 22,233,340 0 128,371 21,254,454 Total Program Funding 36,358,523 35,099,178 31,860,874 Staffing (FTEs) by Program ADMINISTRATIVE SERVICES 29.5 29.3 24.3 CHILDREN & FAMILY SERVICES 34.3 34.0 34.0 COURT SUPPORT SERVICES 11.3 11.5 15.3 201.3 189.3 187.8 16.5 16.5 16.8 DETENTION SERVICES INFORMATION TECHNOLOGY AND RESEARCH JUDICIAL SERVICES 27.4 27.9 24.4 PROBATION SERVICES 262.1 261.1 239.0 Total Staffing (FTEs) 582.4 569.6 541.6 12-54 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 ADMINISTRATIVE SERVICES Function Provide executive level leadership and support services required to manage and operate the programs of the Juvenile Court. Description of Services Coordinate the work activity and all operations of multiple juvenile court divisions. Provide financial management, including budgeting, accounting, grant management, and fee collection functions. Maintain facility, warehousing, and motor pool operations. Program Goals and Objectives - Provide oversight over court budget to ensure that expenditures are authorized and charged to the appropriate funding source and do not exceed budgetary limits - Ensure compliance with grant funding agreements, statutes and other guidelines including timely submission of required reports - Ensure compliance with federal, state, and County laws and ordinances pertaining to facility management and safety - Correct deficiencies in life and safety building inspections within five days of citing - Provide preventive maintenance for all department equipment and vehicles in accordance with manufacturer recommendations Program Performance Measures Financial reports submitted on time Budget compliance Compliance with national, state and local life safety standards Correction of deficiencies in life and safety building inspections occur within 5 days of citing FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,381,974 2,105,377 52,143 1,262,458 1,908,508 0 1,214,364 711,111 0 3,539,494 3,170,966 1,925,475 0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues CHARGES FOR SERVICES 184 12,000 FINES AND FORFEITS 1,986 4,000 0 MISCELLANEOUS 3,541 5,000 5,000 Operating Revenue Sub-Total 5,711 21,000 5,000 INTERGOVERNMENTAL 123,815 38,369 88,265 MISCELLANEOUS 130,160 12,393 12,799 253,975 50,762 101,064 0 Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (39,935) 3,319,743 0 0 3,099,204 0 0 1,819,411 3,539,494 3,170,966 1,925,475 29.5 29.3 24.3 12-55 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 CHILDREN & FAMILY SERVICES Function Oversee dependency case flow and compliance with state and federal statutes. Description of Services Perform intake of dependency cases; assign attorneys for all parties; set initial hearings within statutory timeframe; facilitate pre-hearing conferences; collect and report dependency case data; recruit, train, mentor, oversee and assign court appointed special advocates; perform adoption and guardianship home studies and certifications; perform guardianship reviews; provide intensive case management for substance abusing parents in Family Drug Court and mediate or facilitate contested matters utilizing alternative dispute resolution processes. Program Goals and Objectives - Complete guardianship reviews on 100% of cases ordered by the court - Mediate or facilitate contested dependency matters to avoid court litigation - Maintain a 35:1 ratio of volunteers to coordinators - Assess 100% of eligible clients for Family Drug Court as mandated by the Substance and Abuse Mental Health Services Administration (SAMHSA) grant - Comply with federal Adoptions and Safe Families Act (ASFA) timelines in 100% of dependency cases Program Performance Measures Guardianship cases reviewed Cases resolved by full agreement through mediation Ratio of volunteers to coordinators Eligible clients assessed for drug court Average time to Permanency Hearing (ASFA standard is 1 year) FY2007/2008 Actual FY2008/2009 Estimated 100% 521 30:1 100% 330 days 100% 600 35:1 100% 350 days FY2009/2010 Planned 100% 650 35:1 100% 365 days Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,545,002 223,459 1,582,688 261,721 1,522,834 202,212 1,768,461 1,844,409 1,725,046 25,650 25,000 30,000 3 0 0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 25,653 25,000 30,000 1,022,215 1,143,007 1,031,216 3,479 0 0 113,311 112,804 95,315 1,139,005 1,255,811 1,126,531 0 0 0 0 0 563,598 0 0 568,515 1,768,461 1,844,409 1,725,046 34.3 34.0 34.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (155) 603,958 12-56 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 COURT SUPPORT SERVICES Function Provide support services required to manage and operate the programs and facilitate the legal proceedings of the Juvenile Court. Description of Services Manage the court calendar, language services, mail, and financial assessments efficiently and effectively. Program Goals and Objectives - Maintain an assessment consumer satisfaction rating of at least 98% - Assign language interpreters that meet all necessary qualifications - Provide language translations within legally required timelines - Intra-department mail delivered promptly and accurately Program Performance Measures Assessment consumer satisfaction rating Assign qualified language interpreters Provide language translations within the legally required timelines Intra-department mail delivered promptly and accurately Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 98% 100% 100% 98% 100% 100% 98% 100% 100% 100% 100% 100% FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 423,002 275,368 384,636 204,450 539,803 241,027 698,370 589,086 780,830 565 0 0 565 0 0 0 0 0 0 0 697,805 0 0 589,086 0 0 780,830 698,370 589,086 780,830 11.3 11.5 15.3 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-57 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 DETENTION SERVICES Function Provide the community with a secure detention facility for juveniles who are pre-adjudicated pending placement, adjudicated probation violators, and courtesy holds for other juvenile justice jurisdictions. Description of Services Provide detained juveniles basic care, including food, shelter, clothing, physical and mental health care, physical fitness activities, educational programs, and living skills development. Program Goals and Objectives - Help youth move successfully through structured levels - Provide youth with positive reinforcement through Davis Monthan Air Force Base mentorship program - Prepare youth for success in drug treatment programs - new Make A Change (MAC) pod Program Performance Measures Youth completing stabilization level in 7 days Youth completing recognition level in 14 days Youth assigned a DMAFB mentor Youth reporting assigned mentor has been beneficial to them Relapse plan reviewed (MAC) MAC youth attending school/work after program completion Youth reporting family education sessions improved family relationships FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 62% 46% 85% 80% 67% 51% 90% 90% 72% 56% 92% 90% 86% n/a 90% 63% 95% 65% n/a 65% 70% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 8,352,825 620,812 22,431 7,851,952 581,800 0 7,291,503 989,678 0 8,996,068 8,433,752 8,281,181 137,000 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL 172,446 180,000 CHARGES FOR SERVICES 635,426 288,000 0 387 0 0 808,259 468,000 137,000 0 0 0 0 0 8,187,809 0 0 7,965,752 0 0 8,144,181 8,996,068 8,433,752 8,281,181 201.3 189.3 187.8 MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-58 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 INFORMATION TECHNOLOGY AND RESEARCH Function Provide system administration for the Juvenile On Line Tracking System (JOLTS), system analysis and development, technical user support, training, research and data base management for 500+ users in four court locations and for the Safe School Probation Officers. Description of Services Administer Local Area Network for Pima County Juvenile Court Center. Maintain Juvenile On Line Tracking System (JOLTS). Provide System analysis and development of all necessary computer applications. Assist system users by providing technical user support and training. Research technical issues, generate reports and manage database. Assist management in determining solutions to technical needs. Program Goals and Objectives - Maintain computer infrastructure and minimize unplanned downtime to no more than 2% - Complete the rollout of the replacement for JOLTS, JOLTSaz, by the end of fiscal year 2009/10 Program Performance Measures Computer infrastructure operative Complete rollout of JOLTSaz FY2007/2008 Actual FY2008/2009 Estimated 99% n/a 99% n/a FY2009/2010 Planned 99% 100% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,224,757 147,569 73,001 1,070,395 154,350 37,200 1,078,114 168,801 37,200 1,445,327 1,261,945 1,284,115 32 0 0 32 0 0 INTERGOVERNMENTAL 134,676 92,237 109,378 Grant Revenue Sub-Total 134,676 92,237 109,378 0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (12,205) 1,322,824 0 0 1,169,708 0 0 1,174,737 1,445,327 1,261,945 1,284,115 16.5 16.5 16.8 12-59 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 JUDICIAL SERVICES Function Provide judicial services to juveniles and families in the community. Description of Services Adjudicate all juvenile delinquency, dependency, severance, and mental health cases filed in Pima County. Program Goals and Objectives - Process all dependency hearings within mandated time frames - Reduce the percentage of contested dependency trials and termination hearings - Maintain a very good to superior approval rating of all judicial officers as rated by the public Program Performance Measures Dependency hearings held within legal time frames Hearings contested Approval rating of judicial officers FY2007/2008 Actual FY2008/2009 Estimated 90% 3.0% 90% 90% 2.6% 90% FY2009/2010 Planned 90% 2.5% 90% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,967,661 64,777 1,924,470 53,560 1,752,597 204,516 2,032,438 1,978,030 1,957,113 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues 8 0 0 Special Programs Revenue Sub-Total INTEREST 8 0 0 Net Operating Transfers In/(Out) 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (8) 2,032,438 0 100 1,977,930 0 0 1,957,113 2,032,438 1,978,030 1,957,113 27.4 27.9 24.4 12-60 Pima County FY2009/2010 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 PROBATION SERVICES Function Ensure community safety by providing supervision and diversion services to court referred juveniles in accordance with state mandates and statutes. Description of Services Provide supervision, diversion, and treatment services for juveniles. Hold juveniles accountable for their actions through sanctions and restitution requirements. Program Goals and Objectives - Probationers' successful completion of standard probation (statewide goal 79%) - Probationers' successful completion of intensive probation (statewide goal 73%) - Juveniles successfully complete diversion consequences contracts within 90 days - Restore victims through collection of restitution - Teach accountability through imposition of court ordered community restitution - Victims satisfied with notification and service - Complete typing of all court reports within 24 hours Program Performance Measures Successful completion of standard probation Successful completion of intensive probation Successful completion of diversion consequences within 90 days Amount of restitution collected Number of community restitution hours worked Victim customer service satisfaction rating Court reports completed within 24 hours FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 75.4% 65% 87.7% 80.0% 70% 90.0% 80.9% 70% 90.0% $222,844 68,961 95.9% 98.3% $180,000 65,000 94.0% 98.0% $180,000 65,000 94.0% 98.0% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 13,265,286 4,550,049 63,030 13,090,437 4,730,553 0 11,453,138 4,453,976 0 Total Program Expenditures 17,878,365 17,820,990 15,907,114 278 0 0 278 0 0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL 463,920 30,000 100,000 CHARGES FOR SERVICES 372,351 422,000 380,000 9,135 6,000 2,000 INTEREST 36,089 29,600 6,700 MISCELLANEOUS 30,328 27,000 10,000 FINES AND FORFEITS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST 911,823 514,600 498,700 10,333,365 10,137,545 8,418,141 16,790 0 0 0 0 52,235 10,350,155 10,137,545 8,470,376 0 0 0 0 300,783 6,868,062 0 128,371 6,809,667 17,878,365 17,820,990 15,907,114 262.1 261.1 239.0 MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (362,838) 6,978,947 12-61 This page intentionally left blank. 12-62 Pima County FY 2009/2010 Adopted Budget Office of Court Appointed Counsel Expenditures: 12,791,877 Revenues: FTEs 4,906,606 9.2 Function Statement: Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in the Superior, Juvenile, and Justice Courts. Improve compliance and enforcement of traffic speed laws through the Photo Traffic Enforcement Program. Provide administrative support by reviewing contract compliance and reviewing and processing of claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Mandates: ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property Expenditures by Program Photo Traffic Enforcement 19.39% Office of Court Appointed Counsel 5.03% Contract Attorneys 75.58% Sources of All Funding Department Revenue 38.36% General Fund Support 61.64% 12-63 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: OFFICE OF COURT APPOINTED COUNSEL Expenditures by Program CONTRACT ATTORNEYS FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 11,089,206 10,781,177 670,009 699,169 643,104 0 0 2,480,360 11,759,215 11,480,346 12,791,877 1,044,828 718,608 806,570 0 0 4,100,036 1,044,828 0 718,608 0 4,906,606 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 10,714,387 0 0 10,761,738 0 0 7,885,271 Total Program Funding 11,759,215 11,480,346 12,791,877 OFFICE OF COURT APPOINTED COUNSEL PHOTO TRAFFIC ENFORCEMENT Total Expenditures 9,668,413 Funding by Source Revenues CONTRACT ATTORNEYS PHOTO TRAFFIC ENFORCEMENT Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program OFFICE OF COURT APPOINTED COUNSEL PHOTO TRAFFIC ENFORCEMENT Total Staffing (FTEs) 12-64 10.0 9.2 8.9 0.0 0.0 0.3 10.0 9.2 9.2 Pima County FY2009/2010 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: 1000 CONTRACT ATTORNEYS Function Provide representation through contracted private attorneys and contracted ancillary service providers for indigent and quasi-indigent individuals (those with incomes between total indigence and those who are ineligible for any public representation) who qualify for court appointed counsel. Description of Services Provide contract attorney representation to indigent and quasi-indigent persons in the following criminal and civil proceedings: misdemeanor, probation violation, appeals and other post conviction matters, mental health commitments, sexually violent persons, and witness representation, as well as juvenile proceedings for delinquency, dependency, severance, and mental health commitments. Administer contracts for ancillary service providers (paralegals, investigators, and mitigation specialists) who are part of the criminal defense team. Program Goals and Objectives - Provide effective, quality representation to individuals eligible for court appointed counsel in Pima County and adhere to the applicable standards of conduct and representation as set forth in the: . Arizona Rules of Professional Conduct . American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death Penalty Cases . National Legal Aid and Defender Association Guidelines for Criminal Defense Representation . National Council of Juvenile and Family Court Judges "Resource Guidelines" . American Bar Association Standards of Practice for Lawyers Who Represent Children in Abuse and Neglect Cases . Arizona Statewide Standards and Training Guidelines for Attorneys in Dependency Cases - Provide cost efficient representation for individuals eligible for court appointed counsel in Pima County . Follow the procedures for extraordinary fees and ancillary expenses set forth in their contracts with Pima County . Follow the procedures set forth in the Pima County Guidelines for Payment Program Performance Measures Eligible individuals receiving qualified contract attorney representation for Title 36 mental health proceedings Eligible individuals receiving qualified contract attorney representation for dependency and severance proceedings in Juvenile Court Eligible individuals receiving qualified contract attorney representation for misdemeanor cases in Justice Court FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted SUPPLIES AND SERVICES 11,089,206 10,781,177 9,668,413 11,089,206 10,781,177 9,668,413 1,037,256 718,608 806,570 7,572 0 0 1,044,828 718,608 806,570 0 0 0 0 0 10,044,378 0 0 10,062,569 0 0 8,861,843 11,089,206 10,781,177 9,668,413 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-65 Pima County FY2009/2010 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: 1000 OFFICE OF COURT APPOINTED COUNSEL Function Provide administrative support for the contract attorney program and other ancillary functions in Pima County. Description of Services Screen Justice Court and Superior Court out-of-custody adult defendants to determine eligibility for court appointed counsel and make recommendations for attorney fee assessments in order to defray part of the cost of providing appointed counsel. Develop and update attorney (misdemeanor, felony, murder, Title 36, appeals, Rule 32 post-conviction relief and juvenile), paralegal, investigator and mitigation specialist contracts. Review invoice and additional compensation requests as submitted by contractors, expert witnesses and other miscellaneous services, ensuring court orders or Office of Court Appointed Counsel (OCAC) approvals are attached to invoices when appropriate. Review and process all contract attorney, ancillary service provider, expert witness and other case specific payments. Manage the daily appointment of counsel for all indigent defendants charged with the commission of a felony offense or a misdemeanor offense with the possibility of incarceration. Program Goals and Objectives - Attend Justice Court and Superior Court arraignments Monday through Friday to screen all out-of-custody defendants that may require or request court appointed counsel and provide financial assessment recommendations to judges - Enter current indigent appointments into the OCAC case management system on a daily basis - Process all contractor claims and defense related expenses in a timely manner - Provide information to indigent defendants regarding appointment of counsel and assessment payments - Reduce the number of vendor claims returned by Finance as a result of mathematical errors - Process at least 97% of vendor claims within 10 working days of receipt Program Performance Measures Appointment of counsel entered into data warehouse Vendor claims processed within ten working days DUI and Domestic Violence misdemeanor defendants screened for eligibility of counsel Felony indigents and quasi indigents screened for eligibility of counsel Vendor claims processed accurately Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Estimated 100% 97% 97% 100% 97% 97% 100% 97% 97% 97% 97% 97% 97% 97% 97% FY2007/2008 Actual Total Program Funding Program Staffing (FTEs) FY2008/2009 Adopted FY2009/2010 Adopted 655,589 14,420 682,097 17,072 624,369 18,735 670,009 699,169 643,104 0 0 0 0 0 670,009 0 0 699,169 0 0 643,104 670,009 699,169 643,104 10.0 9.2 8.9 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2009/2010 Planned FY2007/2008 Actual 12-66 Pima County FY2009/2010 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: 1000 PHOTO TRAFFIC ENFORCEMENT Function Enhance the quality of life in Pima County by improving driver compliance with traffic speed laws. (Note: The Photo Traffic Enforcement Program was begun in fiscal year 2009/10.) Description of Services A Photo Enforcement vendor, selected by the County, will identify, via speed cameras, drivers who have violated speed limits within unincorporated Pima County. The Pima County Sheriffs Department, independently or via an agency agreement with the Photo Enforcement vendor, will determine the violations shown by the evidence and mail a notice of violation to the responsible party. Persons who request a hearing or fail to respond to the notice of violation will be served with a citation for the alleged violations. The Pima County Justice Courts will adjudicate the violations. Program Goals and Objectives -Decrease speeding violations within the corridors of Pima County the Pima County Sheriffs Department identifies as having significant noncompliance characteristics, as measured by number of officer-issued citations, number of vehicular accidents and average speed of drivers within the corridors. Program Performance Measures Number of road segments with fixed cameras Average vehicular crashes per corridor Number of mobile cameras Citations issued from fixed cameras Citations issued from mobile cameras Citations eligible for service Citations served Citations paid Cost of Citation issued Cost per paid citation Cost per personally served citation Number of cases dismissed Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Estimated n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a FY2007/2008 Actual PERSONAL SERVICES SUPPLIES AND SERVICES FY2009/2010 Planned 10 130 1 72,000 3,600 7,500 3,750 43,600 $34.24 $56.54 $91.54 1,900 FY2008/2009 Adopted FY2009/2010 Adopted 0 0 0 0 533,309 1,947,051 0 0 2,480,360 CHARGES FOR SERVICES 0 0 100,600 FINES AND FORFEITS 0 0 3,999,436 Operating Revenue Sub-Total 0 0 4,100,036 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 (1,619,676) 0 0 2,480,360 0.0 0.0 0.3 Total Program Expenditures Program Funding by Source Revenues Total Program Funding Program Staffing (FTEs) 12-67 This page intentionally left blank. 12-68 Pima County FY 2009/2010 Adopted Budget Public Fiduciary Expenditures: 2,433,729 Revenues: FTEs 711,131 38.3 Function Statement: Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Mandates: ARS Title 14, Chapter 5, Article 6: Public Fiduciary Expenditures by Program Burials 10.41% Mandated Fiduciary Services 89.59% Sources of All Funding Department Revenue 29.22% General Fund Support 70.78% 12-69 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: PUBLIC FIDUCIARY Expenditures by Program BURIALS FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 182,812 123,644 253,357 MANDATED FIDUCIARY SERVICES 2,405,493 2,254,637 2,180,372 Total Expenditures 2,588,305 2,378,281 2,433,729 7,333 15,000 15,000 MANDATED FIDUCIARY SERVICES 619,402 483,318 696,131 Total Revenues Funding by Source Revenues BURIALS 626,735 498,318 711,131 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 0 General Fund Support 1,961,570 1,879,963 1,722,598 Total Program Funding 2,588,305 2,378,281 2,433,729 Staffing (FTEs) by Program BURIALS 1.0 1.0 1.0 MANDATED FIDUCIARY SERVICES 36.6 36.1 37.3 Total Staffing (FTEs) 37.6 37.1 38.3 12-70 Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC FIDUCIARY Program: BURIALS 1000 Function Provide burial for indigent persons. Description of Services Determine eligibility and arrange burial service for indigent persons. Program Goals and Objectives - Provide timely, cost effective, and respectful indigent burial services FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Cases closed within 60 days of date of interment 100% 100% 100% Applications processed and eligibilty determined 100% 100% 100% 100% 100% 100% Program Performance Measures within 72 hours Quarterly inspection of cemetery to ensure proper maintenance of grounds Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES FY2009/2010 Adopted 0 48,124 47,875 SUPPLIES AND SERVICES 182,812 75,520 205,482 Total Program Expenditures 182,812 123,644 253,357 CHARGES FOR SERVICES 7,333 15,000 15,000 Operating Revenue Sub-Total 7,333 15,000 15,000 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 175,479 108,644 238,357 182,812 123,644 253,357 1.0 1.0 1.0 Program Funding by Source Revenues General Fund Support Total Program Funding Program Staffing (FTEs) 12-71 Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC FIDUCIARY Program: MANDATED FIDUCIARY SERVICES 1000 Function Accept Superior Court appointment to serve as conservator and/or guardian or personal representative when there is no person or corporation qualified or willing to act. Description of Services Receive and investigate referrals. Gather information and determine if an adjudication proceeding is warranted. Assume legal custody of wards upon court appointment. Ensure wards reside in the least restrictive environment available. Manage wards' income and disbursements. Seek income supplements and investigate the availability of public benefits on behalf of wards. Monitor care and medical treatment of wards. File mandatory reports with the court. Maintain or liquidate estate assets. Program Goals and Objectives - Provide cost effective, quality, and humane service - Improve time management of projects - Reduce inappropriate referrals - Minimize breaches of fiduciary duties Program Performance Measures Investigations completed within 30 days of receipt of documents Annual reports to Superior Court filed on time Client budgets developed within 30 days of appointment Court inventories filed within 90 days of appointment FY2008/2009 Estimated FY2009/2010 Planned n/a 90% 90% 85% 85% 100% n/a 90% 90% n/a 100% 100% FY2007/2008 Actual FY2007/2008 Actual FY2008/2009 Adopted 2,269,228 2,159,871 2,162,233 136,265 94,766 18,139 2,405,493 2,254,637 2,180,372 611,079 480,918 694,931 8,323 2,400 1,200 619,402 483,318 696,131 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 1,786,091 1,771,319 1,484,241 2,405,493 2,254,637 2,180,372 36.6 36.1 37.3 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures FY2009/2010 Adopted Program Funding by Source Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total General Fund Support Total Program Funding Program Staffing (FTEs) 12-72 Pima County FY 2009/2010 Adopted Budget Sheriff Expenditures: 126,659,798 Revenues: FTEs 16,506,086 1,412.2 Function Statement: Provide law enforcement and public safety services for Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Mandates: ARS Title 11, Chapter 3, Article 2: Sheriff; ARS Title 13: Criminal Code ARS Title 31: Prisons and Prisoners Expenditures by Program Administrative 14.27% Operations 32.50% Corrections 34.94% Investigations 15.13% HIDTA 2.05% Forfeitures 1.11% Sources of All Funding Department Revenue 12.20% Operating Transfers 1.07% Fund Balance Decrease 0.75% General Fund Support 85.98% 12-73 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: SHERIFF Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted ADMINISTRATIVE 23,555,692 17,522,263 18,073,312 CORRECTIONS 39,959,432 41,334,129 44,264,764 FORFEITURES 4,143,513 3,600,000 1,400,000 HIDTA 3,366,245 2,736,409 2,595,159 INVESTIGATIONS 22,571,149 22,479,168 19,158,908 OPERATIONS 41,179,628 41,947,769 41,167,655 134,775,659 129,619,738 126,659,798 925,706 608,106 277,860 11,202,761 10,363,337 11,262,982 26,421 204,000 50,000 HIDTA 3,487,386 2,736,409 2,595,159 INVESTIGATIONS 2,358,327 1,633,342 1,310,085 OPERATIONS 3,876,516 1,432,114 1,010,000 21,877,117 16,977,308 16,506,086 3,027,264 3,276,000 1,230,000 0 (845,049) 0 (543,028) 0 21,130 General Fund Support 110,716,327 109,909,458 108,902,582 Total Program Funding 134,775,659 129,619,738 126,659,798 ADMINISTRATIVE 162.9 157.0 158.0 CORRECTIONS 595.7 600.7 643.7 24.5 24.5 24.5 INVESTIGATIONS 244.0 248.0 207.0 OPERATIONS 359.5 381.0 379.0 1,386.6 1,411.2 1,412.2 Total Expenditures Funding by Source Revenues ADMINISTRATIVE CORRECTIONS FORFEITURES Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Staffing (FTEs) by Program HIDTA Total Staffing (FTEs) 12-74 Pima County FY2009/2010 Adopted Budget Program Summary Department: SHERIFF Program: ADMINISTRATIVE 1000 Function Provide administrative, technical, special investigations, and other services in support of the department mission. Description of Services Provide a comprehensive menu of administrative, technical, investigative, and other services in support of the Sheriff department's mission. Compile, process, and analyze financial transactions including accounts payable, payroll, travel, petty cash, contracts, purchasing cards, intergovernmental agreements, state and federal grants, and revenues. Provide relevant, reliable, and timely financial information to staff, management, Pima County, outside law enforcement agencies, and the federal government. Prepare the annual departmental budget. Handle personnel related actions including hiring, terminations, promotions, demotions, transfers, and pay adjustments while ensuring compliance with Equal Employment Opportunity requirements. Provide basic, advanced, and in-service training for law enforcement, corrections, and civilian personnel. Coordinate all operational and training activities conducted at the shooting range. Provide for the acquisition, receiving, distribution, maintenance, and disposal (if necessary) of all assets (fixed and consumable). Initiate, schedule, and manage facility projects, contracts, and maintenance. Perform all duties associated with fleet distribution, assessment, and collision tracking. Maintain auxiliary communication equipment distribution, tracking, and service. Provide various services and resources to the community such as public information officer (PIO), crime prevention programs, and Sheriff auxiliary volunteers. Research, identify, and complete application of state and federal grants. Implement risk management procedures to reduce work related injuries, vehicle collisions, and ensure compliance with OSHA rules. Deploy and maintain voice and data networks and systems that support the telephone and information resource needs of the administrative, civil, corrections, and law enforcement functions. Provide all information technology functions such as maintenance, support, storage, and training for network, hardware, software, and Internet functions. Deploy and maintain a fleet of mobile data computers that provide criminal justice information, computer aided dispatch, and mobile reporting solutions to enhance delivery and efficiency of law enforcement services. Develop, maintain, and support administrative records management systems to support the personnel, financial, and other business requirements of the department. Applications include Sheriff's Management and Records Tracking System, Synergen, and IAPro. Maintain the record keeping functions associated with arrest warrants, court orders, stolen/stored vehicles, missing persons, and stolen property. Coordinate extradition between the Pima County Attorney's office and various law enforcement agencies across the country, and victims' rights notifications required by Arizona law. Receive and report non-priority civil and criminal activity without direct intervention of a peace officer. Maintain records of 9-1-1 and law enforcement dispatch activities that reflect accurately the types of services requested and the services deployed in response. Provide comprehensive training to new staff to develop highly skilled public safety telecommunications specialists. Conduct thorough, unbiased investigations of all complaints that the Bureau Chiefs deem to be of a significant nature to warrant a formal investigation. Process all minor complaints referred to the district/division level for investigation and follow up to ensure appropriate action was taken. Maintain a computerized tracking system of all complaints and a system for secure storage of internal affairs records and periodically purge of files according to established criteria. Provide quarterly and annual statistical reports to the Bureau Chiefs, to include the number and types of complaints received, findings and dispositions, and summaries of all sustained cases. Perform operational audits to evaluate the efficiency and effectiveness of departmental operations. Review internal controls for sensibility and compliance, the means of safeguarding assets and verifying their existence, and the reliability and integrity of financial information. Provide financial or operating data to management for decision making purposes. Program Goals and Objectives - Maintain a 24 hour per day, 7 days per week interface to the Arizona Criminal Justice Information System (ACJIS), fully complying with the most current ACJIS security policy - Maintain and support the department's law enforcement records management and retrieval systems including the Spillman application, COPLINK, and InSight, which provide 24 hour access to criminal justice information - Respond to requests for confirmations of computer entries within designated time frames established by National Crime Information Center - Maintain 100% accuracy of all computer entries - Enter arrest warrant data within the following time lines: felony warrants and court orders within 6 hours of receipt, misdemeanor warrants within 4 weeks of receipt - Successfully pass annual records audits by the FBI and AZ DPS - Provide reliable, professional, timely responses to 9-1-1 calls, dispatch law enforcement personnel and resources, and provide communications support to field units to assure effective and timely completion of their tasks - Answer all 9-1-1 calls within six seconds and all other calls within 18 seconds - Dispatch all priority one calls within two minutes of receipt and all other calls as soon as field resources are available - Contact complainants filing telephonic reports within two hours of their complaint FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Access to law enforcement database 24hrs/7 days 24hrs/7 days 24hrs/7 days Telephone services for HQ, HIDTA Information Ctr, 24hrs/7 days 24hrs/7 days 24hrs/7 days Database access uptime 99.7% 99.7% 99.7% Telephone service availability 99.9% 99.9% 99.9% Program Performance Measures Jail, Ajo, Foothills, GV, San Xavier, & Rincon offices 12-75 Pima County FY2009/2010 Adopted Budget Program Summary Department: SHERIFF Program: ADMINISTRATIVE 1000 Communications logged calls for service 170,987 172,000 9-1-1 calls from land lines 104,388 98,800 174,000 94,000 9-1-1 calls from cellular source 122,848 124,700 127,000 Average pre-dispatch time on priority one calls 34 seconds 31 seconds 31 seconds Ring time: 9-1-1 calls 8 seconds 5 seconds 6 seconds 10 minute warrant confirmations 99.9% 99.9% 99.9% Average elapsed time for felony warrant entry 6 hours 6 hours 6 hours Average elapsed time for misdemeanor warrant entry 7 weeks 7 weeks 4 weeks Priority 1 calls dispatched within 2 minutes 97.5% 97.5% 97.5% Percent of telephone reports received to total calls for service Ring time: all other calls 2.8% 3.5% 3.5% 8.5 seconds 7.5 seconds 8.0 seconds Average length of time : 9-1-1 calls 90 seconds 90 seconds 90 seconds low risk low risk low risk Results from state & federal audits for terminal operations Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 15,537,446 10,508,803 10,320,226 7,383,967 6,613,460 6,953,086 634,279 400,000 800,000 23,555,692 17,522,263 18,073,312 Program Funding by Source Revenues INTERGOVERNMENTAL 827 0 0 CHARGES FOR SERVICES 67,875 65,948 65,648 MISCELLANEOUS 60,260 30,000 40,000 Operating Revenue Sub-Total 128,962 95,948 105,648 796,743 512,158 172,212 1 0 0 796,744 512,158 172,212 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 (87,532) 0 0 22,717,518 16,914,157 17,795,452 23,555,692 17,522,263 18,073,312 162.9 157.0 158.0 INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-76 Pima County FY2009/2010 Adopted Budget Program Summary Department: SHERIFF Program: CORRECTIONS 1000 Function Provide custodial supervision of incarcerated persons for Pima County, the state of Arizona, and contracted municipalities under intergovernmental agreements. Provide inmate services and other administrative support for the Corrections Bureau. Description of Services Provide safe and secure detention of pretrial defendants, sentenced inmates, juveniles, and in-custody inmates awaiting transfer to their institutions or remanded to Pima County. Perform inmate records management, inmate booking, inmate food services, commissary operations, inmate laundry and supplies, facilities maintenance and improvements, environmental services, fire safety, construction coordination, judicial security, and inmate transportation to court and to Arizona Department of Corrections facilities. Provide intelligence information gathering, administrative segregation, identification, inmate religious and educational programs, and inmate classification. Furnish a medical/mental health liaison, infirmary, Return to Competency program, custodial care for juvenile inmates, and custodial care for inmates on suicide watches and/or diagnosed as mentally ill. Maintain all administrative planning, policy, and procedures. Meet basic human needs and maintain the rights of all inmates. Program Goals and Objectives - Provide safe and secure housing of inmates, while maintaining the rights of inmates at all times - Transport inmates to court and to other detention facilities in a safe, efficient manner - Ensure that there are no inmate escapes - Provide necessary and timely medical evaluation and care to inmates - Prevent suicides of individuals in custody FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Inmates booked 40,986 43,142 45,411 Average daily inmate population 1,882 1,974 2,070 Inmate court transports 23,319 24,459 25,655 Escapes (not failures to return) 3 0 0 Serious injuries to staff 0 0 0 Suicides 2 0 0 Erroneous releases 9 8 6 Failures to release (cases) 8 6 4 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted 31,520,642 33,779,018 35,223,853 7,943,188 7,380,111 8,940,911 495,602 175,000 100,000 39,959,432 41,334,129 44,264,764 Program Performance Measures PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2009/2010 Adopted Program Funding by Source Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL 512,846 300,000 300,000 7,756,904 7,380,000 8,344,350 27,076 0 0 8,296,826 7,680,000 8,644,350 417,190 400,000 400,000 1,274,272 1,300,000 1,300,000 INTEREST 148,767 115,000 38,000 MISCELLANEOUS 675,067 675,000 675,000 2,515,296 2,490,000 2,413,000 390,639 193,337 205,632 390,639 193,337 205,632 (1,089,828) (120,000) (120,000) 0 0 0 CHARGES FOR SERVICES Special Programs Revenue Sub-Total INTERGOVERNMENTAL Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources 12-77 Pima County FY2009/2010 Adopted Budget Program Summary Department: SHERIFF Program: CORRECTIONS Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 1000 (408,818) (543,028) 21,130 30,255,317 31,633,820 33,100,652 39,959,432 41,334,129 44,264,764 595.7 600.7 643.7 12-78 Pima County FY2009/2010 Adopted Budget Program Summary Department: SHERIFF Program: FORFEITURES 1000 Function Enhance law enforcement and public safety services through forfeiture proceeds. Description of Services Receive allocations of seized antiracketeering monies from the state and various federal agencies as ordered by the courts. (Note: The County Attorney Law Enforcement Antiracketeering Fund, Sheriff RICO Funds, and Sheriff Counter Narcotics Alliance Antiracketeering Fund each have a pool of antiracketeering dollars. These funds are received and recorded in the County Attorney's subfund. Incurred expenses are offset by revenues recorded in the County Attorney's subfund. For information purposes only, this summary shows the operating transfer from the County Attorney's subfund.) Program Goals and Objectives - Enhance law enforcement and public safety services through the use of forfeiture proceeds Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned None submitted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 273,310 0 0 3,500,506 3,600,000 1,400,000 369,697 0 0 4,143,513 3,600,000 1,400,000 Program Funding by Source Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 0 200,000 50,000 26,277 4,000 0 144 0 0 26,421 204,000 50,000 4,117,092 3,396,000 1,350,000 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 General Fund Support 0 0 0 4,143,513 3,600,000 1,400,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Total Program Funding Program Staffing (FTEs) 12-79 Pima County FY2009/2010 Adopted Budget Program Summary Department: SHERIFF Program: HIDTA 1000 Function Request and receive High Intensity Drug Trafficking Area (HIDTA) grants awarded by the federal government. Description of Services Account for the federal funds awarded by High Intensity Drug Trafficking Area grant. The HIDTA funds are allocated to supplement law enforcement operations to combat drug trafficking in the southwest border areas. Program Goals and Objectives - Prepare annual budgets to request HIDTA funds for the department - Comply with federal rules and guidelines regarding allowable costs and proper accounting procedures for the HIDTA funds - Use HIDTA funds to pay for salaries, overtime, law enforcement equipment, and other investigative costs to combat drug trafficking in the southwest border areas Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned None submitted FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES 1,096,268 1,457,660 1,427,829 SUPPLIES AND SERVICES 2,098,704 1,278,749 1,167,330 171,273 0 0 3,366,245 2,736,409 2,595,159 3,487,361 2,736,409 2,595,159 25 0 0 3,487,386 2,736,409 2,595,159 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 (121,141) 0 0 0 0 0 3,366,245 2,736,409 2,595,159 24.5 24.5 24.5 Program Expenditures by Object CAPITAL OUTLAY Total Program Expenditures FY2009/2010 Adopted Program Funding by Source Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-80 Pima County FY2009/2010 Adopted Budget Program Summary Department: SHERIFF Program: INVESTIGATIONS 1000 Function Provide criminal investigations, homeland security, records maintenance, and other technical support functions for the department. Description of Services Investigate violations of Arizona Revised Statutes with the goal of identifying the offenders and presenting accurate and sufficient relevant information to the County Attorney to facilitate prosecution, if deemed appropriate. Provide investigative services for homicide, robbery/assault, Fugitive Investigations Strike Team (FIST), domestic violence, cold case, and night detectives. Provide investigative services for burglary, community problems, crimes against children, adult sex crimes, auto theft, arson, fraud, and other economic crimes. Work with other law enforcement agencies as part of the Counter Narcotics Alliance (CNA) to identify offenders who have committed major narcotics related offenses. Coordinate and serve as liaison with other local, state, and federal groups and agencies to plan for and manage homeland security emergencies. Apply and obtain state and federal funds to procure emergency response equipment. Serve or return to the court common legal process (summons, subpoena, citation, order, notice, etc.) that is received by the Sheriff for service. Collect delinquent tax or clear delinquent tax warrants issued to the Sheriff for collection. Transcribe law enforcement reports, enter physical and out of custody arrest records into the Spillman Law Enforcement database, and disseminate reports to law enforcement investigations and criminal justice processes. Provide instructional services for new employee introduction to the dictation system. Perform quality control and make corrections to incident reports per deputy instructions. Provide expert technical crime scene processing and evidence gathering services. Provide electronic fingerprint identification services, on behalf of the state, for local law enforcement agencies to aid in the identification of suspects and prisoners. Process departmental requests for public relations photography services. Provide fingerprint services as an Arizona Automated Fingerprint Identification System (AZ AFIS), Full Access System Terminal (FAST) site (services involve fingerprint preparation, electronic submission to the state database, and comparison services). Positively identify inmates booked into the Pima County Adult Detention Center by agencies served under the AZ AFIS intergovernmental agreement prior to their release. Provide statutorily mandated sex offender registration services. Maintain a system of secure, safe, efficient storage of property and evidence coming into possession of the department by providing laboratory evidence analysis services, maintaining accurate records, allowing lawful access to evidence, and providing for lawful disposal of unneeded property. Barcode all new and existing property and evidence inventory to improve the department's ability to manage warehouse inventory operations, and to provide real time information to detectives and other personnel about the status of individual pieces of evidence. Dispose of unnecessary marijuana inventory. Develop and implement a property disposal policy consistent with state law that will emphasize sale of property authorized for disposal to benefit the General Fund. Develop and implement a disposal policy for firearms which may permit trading weapons authorized for disposal to a distributor that will credit the department with the value of the lot toward the purchase of duty weapons and equipment. Collect, process, maintain, and disseminate criminal and traffic information generated by the department. Disseminate law enforcement records as requested by entitled public persons and criminal justice agencies. Provide courtroom testimony as required by subpoena. Process and distribute incoming documents as required by other agencies. Maintain an audit trail of financial transactions. Administer document transfer and retention schedules. Submit Uniform Crime Reports (UCR) to Arizona Department of Public Safety (AZ DPS). Program Goals and Objectives - Provide timely customer service to internal and external clients either by appointment, or at the public counter - Reduce the volume of manual records associated with the chain-of-custody by converting to automated, electronic records to allow faster, more convenient review of evidence item descriptions - Provide crime scene processing and evidence gathering 24 hours a day, 7 days a week - Improve calendar year clearance rates for both violent and property crimes Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 56% Calendar year clearance % - violent crimes 53% 55% Calendar year clearance % - property crimes 15% 14% 15% 24hrs/7 days 24hrs/7 days 24hrs/7 days FY2007/2008 Actual FY2008/2009 Adopted 19,118,797 19,352,054 16,722,021 2,892,632 3,127,114 2,436,887 559,720 0 0 22,571,149 22,479,168 19,158,908 TAXES 30,677 40,000 40,000 LICENSES & PERMITS 15,750 15,500 15,500 Crime scene processing available Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2009/2010 Adopted Program Funding by Source Revenues 12-81 Pima County FY2009/2010 Adopted Budget Program Summary Department: SHERIFF Program: INVESTIGATIONS CHARGES FOR SERVICES 1000 476,156 435,000 542,000 FINES AND FORFEITS 1,303 0 0 INTEREST 8,581 0 0 MISCELLANEOUS 8,885 0 0 Operating Revenue Sub-Total 541,352 490,500 597,500 1,768,975 1,142,842 712,585 48,000 0 0 1,816,975 1,142,842 712,585 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 (67,168) 0 0 20,279,990 20,845,826 17,848,823 22,571,149 22,479,168 19,158,908 244.0 248.0 207.0 INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-82 Pima County FY2009/2010 Adopted Budget Program Summary Department: SHERIFF Program: OPERATIONS 1000 Function Provide emergency, non-emergency, and other public safety services to the unincorporated areas of Pima County. Description of Services Deploy commissioned deputies to preserve the peace, arrest criminals, and prevent/suppress breaches of the peace. Implement community policing initiatives to improve interaction with the service population, identifying problem areas, and responding accordingly. Provide specially trained officers to support the patrol functions, such as Motorcycle Enforcement, Traffic Investigations, School Resource Officers, DUI, Park Enforcement, Search and Rescue, Sheriff's Posse, Tactical Response (Air Unit, Bomb Squad, Canine, Hostage Negotiations, and Special Weapons and Tactics), and Border Crime. Program Goals and Objectives - Answer emergency and non-emergency calls for services from the public as quickly as possible - Investigate all traffic incidents - Enforce Arizona state laws and County ordinances - Conduct proactive patrols 24 hours a day, seven days a week - Provide specialized law enforcement support and services to unincorporated Pima County FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Calls for service 152,466 160,000 168,100 Arrests 25,461 26,700 28,100 On-site calls 22,952 24,000 25,200 Response time (minutes) - Metro 6:19 6:38 6:20 Response time (minutes) - County Wide 7:29 7:26 7:20 Ongoing patrols conducted 24hrs/7 days 24hrs/7 days 24hrs/7 days Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted Program Performance Measures PERSONAL SERVICES FY2009/2010 Adopted 29,206,210 33,705,221 32,520,845 SUPPLIES AND SERVICES 9,059,299 8,242,548 7,996,810 CAPITAL OUTLAY 2,914,119 0 650,000 41,179,628 41,947,769 41,167,655 Total Program Expenditures Program Funding by Source Revenues CHARGES FOR SERVICES 2,270 0 0 FINES AND FORFEITS 12,609 10,000 10,000 MISCELLANEOUS 14,353 0 0 29,232 10,000 10,000 3,847,284 1,422,114 1,000,000 3,847,284 1,422,114 1,000,000 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 (160,390) 0 0 37,463,502 40,515,655 40,157,655 41,179,628 41,947,769 41,167,655 359.5 381.0 379.0 Operating Revenue Sub-Total INTERGOVERNMENTAL Grant Revenue Sub-Total Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-83 This page intentionally left blank. 12-84 Pima County FY 2009/2010 Adopted Budget Superior Court Expenditures: 43,618,410 Revenues: FTEs 13,423,062 672.5 Function Statement: Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Mandates: ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations; ARS Title 31: Prisons and Prisoners; and ARS Title 41: State Government Expenditures by Program Jury Commissioner Law Library 0.74% 1.06% Interpreter 0.92% Information Services 6.50% Pretrial Services 5.51% Fill the Gap - Other 1.11% Adjudication 32.43% Conciliation Court 4.16% Calendar Services 1.61% Administration 7.27% Adult Probation 38.69% Sources of All Funding Department Revenue 30.12% Fund Balance Decrease 3.78% General Fund Support 66.11% 12-85 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: SUPERIOR COURT Expenditures by Program ADJUDICATION ADMINISTRATION FY2007/2008 Actual FY2008/2009 Adopted 13,818,438 FY2009/2010 Adopted 14,177,492 14,143,465 3,222,526 3,001,098 3,169,173 18,943,297 18,625,818 16,877,741 CALENDAR SERVICES 715,945 712,730 700,126 CONCILIATION COURT 1,676,740 1,769,230 1,814,611 541,029 523,137 485,999 3,029,643 3,105,225 2,833,370 INTERPRETER 395,349 431,122 401,399 JURY COMMISSIONER 315,458 320,355 324,599 LAW LIBRARY 418,925 442,908 464,170 2,203,403 2,078,218 2,403,757 45,280,753 45,187,333 43,618,410 2,048,705 1,408,830 1,570,796 14,163 0 0 11,506,215 11,611,383 10,506,673 CONCILIATION COURT 792,161 633,048 654,238 INFORMATION SERVICES 523,877 478,000 441,500 300 0 0 214,937 205,517 209,855 8,175 0 40,000 15,108,533 14,336,778 13,423,062 0 0 0 0 484,615 0 1,784,784 0 1,360,819 General Fund Support 29,687,605 29,065,771 28,834,529 Total Program Funding 45,280,753 45,187,333 43,618,410 174.0 176.0 176.0 44.2 45.5 52.5 310.0 307.0 301.9 CALENDAR SERVICES 18.0 18.0 18.0 CONCILIATION COURT 23.0 22.0 22.0 FILL THE GAP - OTHER COURT DEPARTMENTS 10.2 9.2 9.2 INFORMATION SERVICES 25.5 26.5 25.8 INTERPRETER 6.8 7.0 7.0 JURY COMMISSIONER 8.0 8.0 8.0 LAW LIBRARY 4.0 4.0 4.0 40.3 40.3 48.1 663.5 672.5 672.5 ADULT PROBATION FILL THE GAP - OTHER COURT DEPARTMENTS INFORMATION SERVICES PRETRIAL SERVICES Total Expenditures Funding by Source Revenues ADJUDICATION ADMINISTRATION ADULT PROBATION INTERPRETER LAW LIBRARY PRETRIAL SERVICES Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Staffing (FTEs) by Program ADJUDICATION ADMINISTRATION ADULT PROBATION PRETRIAL SERVICES Total Staffing (FTEs) Total Staffing 664.0 (FTEs) 12-86 Pima County FY2009/2010 Adopted Budget Program Summary Department: SUPERIOR COURT Program: ADJUDICATION 1000 Function Adjudicate all cases filed in the Superior Court. Description of Services Adjudicate cases in which exclusive jurisdiction is not vested in another court, cases of equity and of law which involve title to or possession of real property, cases involving the legality of any tax imposed or assessment, cases involving the legality of any toll or municipal ordinance, cases in which the demand or value of property in controversy amounts to $5,000 or more, and criminal felony and misdemeanor cases not otherwise provided for by law. Ensure the security of citizens and staff occupying or visiting court facilities. Program Goals and Objectives - Provide for the timely, fair, and efficient administration of justice under the law, in a manner that instills and sustains the public's confidence in the judicial system - Provide court reporter coverage for all hearings statutorily requiring a court reporter - Ensure safety of public and employees occupying court facilities and safeguard all physical assets - Perform background checks on potential employees to ensure safety and integrity of the court Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Cases filed 25,619 26,030 25,795 Cases pending 27,425 27,780 28,115 Cases disposed 26,133 25,675 25,460 Clearance rate of filings to disposition (2.0%) 2.2% 1.3% 780,918 782,000 790,000 100% 100% 100% Public screened upon entry % of public entrants screened FY2007/2008 Actual FY2008/2009 Adopted 11,270,367 11,567,868 11,748,108 2,311,513 2,609,624 2,395,357 236,558 0 0 13,818,438 14,177,492 14,143,465 INTERGOVERNMENTAL 412,099 262,000 278,027 CHARGES FOR SERVICES 156,823 125,023 125,023 MISCELLANEOUS 186,342 100,000 100,000 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2009/2010 Adopted Program Funding by Source Revenues Operating Revenue Sub-Total INTERGOVERNMENTAL FINES AND FORFEITS INTEREST 755,264 487,023 503,050 968,942 807,300 825,000 395 0 0 37,629 35,000 10,240 6 0 0 1,006,972 842,300 835,240 285,640 79,507 232,506 (156) 0 0 985 0 0 MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 286,469 79,507 232,506 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 (591,957) (337,465) (286,132) 12,361,690 13,106,127 12,858,801 13,818,438 14,177,492 14,143,465 174.0 176.0 176.0 Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-87 Pima County FY2009/2010 Adopted Budget Program Summary Department: SUPERIOR COURT Program: ADMINISTRATION 1000 Function Provide administrative services to the court and its departments. Description of Services Services provided include human resources management, training and education, facility and resource management, research and statistical information, and financial management. Program Goals and Objectives - Continue efforts to obtain outside funding in support of court operations - Ensure all mandated services are provided - Establish protocols for achieving mandates with continuing efforts - Ensure adequate security - Enhance responsiveness to the needs of the judicial divisions - Ensure that all employees achieve mandatory training requirements - Maintain suitable facilities in which to hold court - Produce and file mandated monthly Supreme Court reports on a timely basis - Process sufficient applications to fill all openings as needed - Analyze and develop job descriptions for new or evolving classifications - Procure necessary goods and services for Superior, Juvenile, and Justice Courts - Provide research and statistics on work unit management and status reports - File all external financial reports on time - Process 90% of invoices within one week of receipt - Provide clinical advice and assessments to ensure quality of mental health reports and evaluations FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Court staff supported (includes Juvenile Court) 1,246 1,234 1,214 Job applicants processed 3,741 5,000 2,750 Job analysis activities (descriptions/audits) 51/35 60/67 60/50 Sponsored training sessions 286 140 140 Management and statistical reports 102 105 109 99.8% 100% 100% 88% 90% 90% Program Performance Measures Financial reports filed timely Invoices processed within one week FY2007/2008 Actual FY2008/2009 Adopted 2,576,267 2,570,220 2,920,671 566,251 430,878 248,502 80,008 0 0 3,222,526 3,001,098 3,169,173 14,163 0 0 14,163 0 0 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 3,208,363 3,001,098 3,169,173 3,222,526 3,001,098 3,169,173 44.2 45.5 52.5 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2009/2010 Adopted Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total General Fund Support Total Program Funding Program Staffing (FTEs) 12-88 Pima County FY2009/2010 Adopted Budget Program Summary Department: SUPERIOR COURT Program: ADULT PROBATION 1000 Function Serve the court to actively promote community safety, facilitate positive behavioral change in probationers, and respect victim rights. Description of Services Assess probationers' risk to the community through supervision and address probationers' identified needs by implementing outcome-based supervision plans designed to bring about lasting behavioral change. Complete and deliver pre-sentence reports to the court. Support the Drug and Mental Health Court models that address specific offender populations. Provide specialized services that address specific offender populations, including chronic DUI offenders, the special learning needs population, those with severe mental health issues, those that abuse illegal substances, those convicted of sex or sex-related crimes, and domestic violence offenders. Maintain the Adult Probation Enterprise Tracking System (APETS). Promote the development of motivational interviewing skills for line staff. Monitor probationer compliance with court orders and respond appropriately to violations. Program Goals and Objectives - Deliver pre-sentence reports to the court two days prior to sentencing - Increase the annual cost savings on In-Custody/Jail Reduction cases - Improve the victim response rate - Increase participation in the Literacy Education and Resource Network (LEARN) which provides the opportunity to earn a high school equivalency diploma - Continue association with the Fugitive Investigative Strike Team and improve the apprehension of absconders - Continue involvement with the Animal Cruelty Task Force of Southern Arizona - Continue community service involvement with three neighborhood Weed and Seed projects, which attempt to reduce crime in targeted areas Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Successful completion of probation 69% 70% 72% Pre-sentence reports prepared 4,362 4,432 4,502 Reports delivered 2 days before sentencing 97.2% 98.2% 99.0% 88% 89% 89% % of negative drug tests Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 16,422,764 15,494,644 14,632,029 2,459,948 3,101,174 2,245,712 60,585 30,000 0 18,943,297 18,625,818 16,877,741 49,761 0 0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total 49,761 0 0 CHARGES FOR SERVICES 1,710,526 1,550,442 1,440,020 161,941 182,260 25,000 8,178 0 35,000 INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 1,880,645 1,732,702 1,500,020 9,564,088 9,878,681 9,006,653 11,721 0 0 9,575,809 9,878,681 9,006,653 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 606,901 638,535 395,240 6,830,181 6,375,900 5,975,828 18,943,297 18,625,818 16,877,741 310.0 307.0 301.9 310.0 307.0 310.0 INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 310.0 301.9 12-89 Pima County FY2009/2010 Adopted Budget Program Summary Department: SUPERIOR COURT Program: CALENDAR SERVICES 1000 Function Provide the public, court staff, and related agencies with general case information, such as court hearings, case status, and court procedures. Assist the court in efficiently processing civil, criminal, family law, and probate cases. Description of Services Assist public with directions, case status, court procedures, and set hearing dates. Schedule judicial officers to hear events and accept paperwork for distribution to the appropriate departments. Process paperwork needed by the division. Review imaging documents and perform required data entry. Print and review calendars to assure documents are as error free as possible. Coordinate court activities with other court departments. Review caseloads for compliance and update database as required. Reassign cases or events as needed. Write and implement policy and procedures to achieve efficient case flow management. Program Goals and Objectives - Assist public with directions, case status, court procedures, and set hearing dates - Increase automation capabilities by implementing new case management software (AGAVE) - Schedule judicial officers to hear events and process paperwork needed by division - Review caseloads for compliance and update database Program Performance Measures Cases filed Program Expenditures by Object PERSONAL SERVICES FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 25,619 26,030 25,795 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 696,507 686,995 675,356 SUPPLIES AND SERVICES 19,438 25,735 24,770 Total Program Expenditures 715,945 712,730 700,126 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 715,945 712,730 700,126 715,945 712,730 700,126 18.0 18.0 18.0 Program Funding by Source General Fund Support Total Program Funding Program Staffing (FTEs) 12-90 Pima County FY2009/2010 Adopted Budget Program Summary Department: SUPERIOR COURT Program: CONCILIATION COURT 1000 Function Provide a continuum of alternative dispute resolution services in a safe, neutral setting, that can help mitigate the financial and emotional costs imposed by ongoing litigation to families involved in pre-decree, post decree, or paternity family law cases. To provide accurate and timely services and information to the family law bench in order to assist the court in making custody/parenting time decisions which are in the best interests of children and which can substantially reduce time and expenses to the Superior Court. Description of Services Provide mandatory parent education classes, conciliation counseling, custody/parenting time mediation, custody/parenting time evaluation services, parenting coordination, and community education to parties involved in family law cases. Supply all services in English and/or Spanish. Provide assistance and information to the family law bench through ongoing contract management, billing, and referral information of the Judicial Supervision Program (JSP) and Substance Abuse Testing Services, as well as billing and referral information on subsidized services ordered for needy families through the court’s expedited fund. Program Goals and Objectives - Provide a continuum of alternative dispute resolution services to those involved in family law cases in the Superior Court - Provide accurate and timely information to the family law bench in order to assist the judges in making custody/parenting time decisions for families - Conduct mandatory parent education classes for parents involved in family law cases - Assist parties to resolve their custody and parenting time disputes through a negotiated settlement process in a safe, neutral setting - Provide ongoing program evaluation to ensure the proper and timely performance of all programs FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Mediation cases served 1,395 1,532 1,546 Evaulation reports prior to settlement conferences 98% 90% 90% Conciliation cases served 102 120 138 Mandatory parent education classes held 141 119 140 1,154 1,200 1,200 Program Performance Measures JSP cases invoiced Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 1,178,244 1,232,827 1,235,184 495,305 536,403 579,427 3,191 0 0 1,676,740 1,769,230 1,814,611 Program Funding by Source Revenues Operating Revenue Sub-Total 0 0 0 CHARGES FOR SERVICES 712,186 563,945 616,700 54,638 42,684 12,400 2,358 0 1,500 769,182 606,629 630,600 18,848 26,419 23,638 4,131 0 0 22,979 26,419 23,638 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 1,675 313,877 344,212 882,904 822,305 816,161 1,676,740 1,769,230 1,814,611 23.0 22.0 22.0 INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-91 Pima County FY2009/2010 Adopted Budget Program Summary Department: SUPERIOR COURT Program: FILL THE GAP - OTHER COURT DEPARTMENTS 1000 Function Provide case processing assistance to participating courts in Pima County. Description of Services Continue the Criminal Case Reduction and Process Improvement Project that was initially funded by Fill The Gap in fiscal year 2001/02. This project is a multifaceted approach to improving criminal case processing and to streamlining workflow. (Note: This program contains Fill the Gap budgets for all courts except Superior Court. The Superior Court Fill The Gap budget is included in the Adjudication program.) Program Goals and Objectives - Provide probation supervision for Justice Courts - Provide criminal document images within six hours of receiving document/minute entry distribution Program Performance Measures Justice Court probationers supervised Criminal document images available six hours after receipt Program Expenditures by Object PERSONAL SERVICES FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 297 300 300 100% 100% 100% FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 452,796 430,090 393,829 SUPPLIES AND SERVICES 69,730 93,047 92,170 CAPITAL OUTLAY 18,503 0 0 541,029 523,137 485,999 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 541,029 523,137 485,999 0 0 0 541,029 523,137 485,999 10.2 9.2 9.2 Total Program Expenditures Program Funding by Source Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-92 Pima County FY2009/2010 Adopted Budget Program Summary Department: SUPERIOR COURT Program: INFORMATION SERVICES 1000 Function Provide coordinated long-range information technology system analysis, planning, development, and maintenance services in support of all court programs. Provide reliable, effective, and consistent high quality systems and services to the court and the public. Description of Services Conduct day-to-day system and equipment installation, maintenance, operation, and administrative support for the court’s data networking system, computers, and software application programs. Coordinate and provide technology related purchasing advice, customer support, and desktop application support services. Provide the court’s presence on the Internet. Services include software requirement analysis, design, and development; hardware and software implementation; network connectivity installation and service; system operations and maintenance scheduling; security functions and backup/recovery procedures; and response to customer service requests for problem resolution. Program Goals and Objectives - Provide reliable, effective, and consistent high quality technology systems and services to the court in a timely manner - Enable and enhance public access to court information - Continue the development of the court's case management system (AGAVE) and meet release deadlines - Continue the development of the court's Pretrial Services system (PIMA) upgrade for completion - Continue to manage a 4-year replacement program for personal computers Program Performance Measures Help Desk calls resolved FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 11,583 8,186 8,894 Phases of AGAVE 3.0 implemented as soon as available Phases of PIMA implemented as soon as available yes yes yes yes yes yes Computer replacements 231 74 150 FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES 1,801,969 1,796,236 1,714,078 SUPPLIES AND SERVICES 1,088,200 858,989 934,292 139,474 450,000 185,000 3,029,643 3,105,225 2,833,370 Program Expenditures by Object CAPITAL OUTLAY Total Program Expenditures FY2009/2010 Adopted Program Funding by Source Revenues 604 0 0 Operating Revenue Sub-Total MISCELLANEOUS 604 0 0 CHARGES FOR SERVICES 454,140 408,000 408,000 44,133 45,000 8,500 498,273 453,000 416,500 25,000 25,000 25,000 25,000 25,000 25,000 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 (34,783) 592,439 346,200 2,540,549 2,034,786 2,045,670 3,029,643 3,105,225 2,833,370 25.5 26.5 25.8 INTEREST Special Programs Revenue Sub-Total INTERGOVERNMENTAL Grant Revenue Sub-Total Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-93 Pima County FY2009/2010 Adopted Budget Program Summary Department: SUPERIOR COURT Program: INTERPRETER 1000 Function Provide court interpreting services to limited and non-English speaking and hearing-impaired defendants, witnesses, and victims who are unable to understand the proceedings. Allow access to limited and non-English speaking members of the public to the Superior Court including to the various legal benches, the Office of the Jury Commissioner, Adult Probation office, and Conciliation Court by providing interpreting, translation, and direct language services and informational literature. Description of Services Deliver oral interpreting, written translation, and direct language services to over 46 court divisions and departments of Superior Court in 61 languages. Direct, monitor, and manage interpreter and translation services; support the legal benches (criminal, probate, family law/domestic, and civil) requiring oral interpreter services; accept, log, translate, and return accurate documents for court divisions and departments; identify, test, hire, and supervise five Spanish staff interpreters and over 100 per diems in Spanish and 60 additional languages including American Sign Language (ASL); process payment for per diem interpreters; provide Court Administration guidance to avoid legal liability on language issues arising from Title VI, Executive Orders 13-166 and 12-250, and the Americans with Disabilities Act (ADA); translate public information brochures and signage; contribute to the Committee on Judicial Education and Training (COJET) and other judicial training; develop training materials for interpreters and other court staff and legal personnel to promote effective use of interpretation services; support other court-wide activities such as the translation of public surveys, answering questions from the general public, record keeping, and other required paperwork; and maintain statistics. Program Goals and Objectives - Provide accurate oral interpretation for limited and non-English speaking court users - Minimize the use of per diem interpretation and translation services for all court divisions - Ensure timeliness of translation services for all court divisions and departments - Provide for interpretation and translation services in 100% of cases - Minimize the cost of interpretation and translation services Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Interpreted events 8,154 8,900 9,790 Interpreter events completed 99.4% 99.6% 100.0% Program Expenditures by Object PERSONAL SERVICES FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 379,403 411,363 390,813 SUPPLIES AND SERVICES 15,946 19,759 10,586 Total Program Expenditures 395,349 431,122 401,399 300 0 0 300 0 0 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 395,049 431,122 401,399 395,349 431,122 401,399 6.8 7.0 7.0 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total General Fund Support Total Program Funding Program Staffing (FTEs) 12-94 Pima County FY2009/2010 Adopted Budget Program Summary Department: SUPERIOR COURT Program: JURY COMMISSIONER 1000 Function Provide qualified jurors to serve on trials in the Superior Court, Pima County Consolidated Justice Courts, Green Valley Justice Court, Tucson City Court, state and County grand juries, and other municipal courts as requested. Description of Services Maintain and update Master Jury List, which consists of registered Pima County voters and persons licensed by the Arizona Department of Transportation. Summon enough prospective jurors to meet the needs of the Superior Court, Pima County Consolidated Justice Courts, Green Valley Justice Court, and state and County grand juries. Provide prospective jurors with information about dates of jury service, rules of jury service, and jury service procedures. Process returned juror affidavit questionnaires to determine prospective jurors’ qualifications. Process written, electronic, and telephone requests to be postponed, disqualified, or excused from jury service, and handle other juror-related. Coordinate and track juror needs with Case Management Services department and the judicial divisions. Provide orientation for jurors and oversee them in the jury assembly room. Randomly draw jurors for petit and grand jury panels, direct jurors to the proper courtrooms, and track their activities during the jury selection process. Track impaneled jurors and pay jurors upon completion of their jury service. Program Goals and Objectives - Provide the required number of qualified jurors for all jury trials in Arizona Superior Court in Pima County, Pima County Consolidated Justice Courts, Green Valley Justice Court, and for state and County grand juries - Maintain ratio of jurors reporting to jurors empanelled to the extent possible in order to minimize the number of jurors required to report - Randomly draw jurors for petit and grand jury panels - Provide jurors to serve on misdemeanor jury trials in Tucson City Court FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Jurors summoned 85,472 90,000 85,500 Jurors reporting 28,543 29,000 28,500 Jurors drawn on panels 27,747 29,000 28,500 Juror Utilization 97% 100% 100% Jury summons cancelled 13% 13% 13% Jurors not called to jury box but reported 36% 35% 36% Jurors summoned - City Court 29,675 30,000 24,000 Jurors reporting - City Court 4,043 5,000 5,000 Jurors drawn on panels - City Court 2,708 3,000 2,800 Program Performance Measures FY2007/2008 Actual FY2008/2009 Adopted 288,554 299,680 307,662 21,179 20,675 16,937 5,725 0 0 315,458 320,355 324,599 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 315,458 320,355 324,599 315,458 320,355 324,599 8.0 8.0 8.0 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2009/2010 Adopted Program Funding by Source General Fund Support Total Program Funding Program Staffing (FTEs) 12-95 Pima County FY2009/2010 Adopted Budget Program Summary Department: SUPERIOR COURT Program: LAW LIBRARY 1000 Function Provide access to current legal materials and information per Arizona Revised Statute 12-305 as well as reference services and self-service access to court approved forms. Description of Services Provide a variety of constituents with an up-to-date collection of core legal material and assistance in the retrieval of information. Answer reference questions using best available resources, print or electronic. Offer assistance in selection and use of best electronic resources. Acquire, process, maintain, and inventory judicial collections. Offer alternative ways to access forms as well as resources for forms not offered in the self service center. Offer referrals to appropriate legal advice agencies. Program Goals and Objectives - Maintain library and research information on the Superior Court Law Library website - Enrich and monitor law library's practice materials within budget - Provide respectful and beneficial customer service - Ensure adequate supply of forms available to all customers - Maintain up-to-date judicial collections FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Patrons using library 23,155 20,200 25,000 Updates added to the collection 5,917 6,000 5,000 Reference questions answered 2,203 1,460 2,400 Westlaw sessions provided (estimated) 6,500 5,000 6,500 Items circulated (estimated) 700 700 700 New titles catalogued 215 195 200 Form packets sold 8,774 7,500 9,500 Items added to judicial collections 1,332 1,400 1,400 Program Performance Measures FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES 121,026 125,929 133,737 SUPPLIES AND SERVICES 297,899 316,979 330,433 Total Program Expenditures 418,925 442,908 464,170 179,835 174,117 182,855 4,906 6,400 2,000 Program Expenditures by Object FY2009/2010 Adopted Program Funding by Source Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS 30,196 25,000 25,000 214,937 205,517 209,855 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) (38,250) 54,261 75,300 General Fund Support 242,238 183,130 179,015 418,925 442,908 464,170 4.0 4.0 4.0 Special Programs Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 12-96 Pima County FY2009/2010 Adopted Budget Program Summary Department: SUPERIOR COURT Program: PRETRIAL SERVICES 1000 Function Provide the court with timely information related to statutory release criteria in order to ensure each felony pretrial defendant and County misdemeanor arrestee is afforded the right to be considered for release under the least onerous conditions. Actively address court ordered conditions of release and other defendant identified needs for those defendants released under the supervision of Pretrial Services. Description of Services Interview each felony and County misdemeanor defendant and verify their stated community ties, research criminal history, and contact other third parties who might have information relevant to the release decision. Assess each defendant's risk for failure to appear and re-arrest, if released. Prepare a written report for the court of the findings and make a recommendation for release suitability. Screen County misdemeanor arrestees for eligibility for pre-release and release those suitable. Follow-up with those pre-released misdemeanor arrestees to remind them of their court date and monitor compliance of conditions of release for each defendant. Prepare for the court an updated report and recommendation on all motions to modify conditions of release initiated by the defense attorney. Minimize the issuance of warrants out of the arraignment court and arrange for the self-surrender in Superior Court for those who unintentionally fail to appear. Program Goals and Objectives - Reduce unnecessary pretrial detention by identifying defendants appropriate for non-financial release - Interview 99% of the felony arrestees booked into the jail and provide a written report to the court at the time of the scheduled initial appearance which contains release alternatives - Release 50% of the judicial precinct misdemeanor arrests eligible for post-booking release - Ensure 80% of those defendants released by Pretrial Services make their next scheduled court appearance - Submit written reports to the court for all hearings to modify conditions of release, when notice of such hearings was received Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned Felony defendants presented at the jail 8,733 8,800 8,800 Misdemeanor arrests eligible for post-booking release 10,638 11,500 11,500 Defendants supervised 2,934 2,755 2,755 Initial appearance interviews/reports 99% 99% 99% Misdemeanor release rates 54% 66% 66% Misdemeanor appearance rates 85% 85% 85% FY2007/2008 Actual FY2008/2009 Adopted 2,117,299 1,984,491 2,302,836 86,104 93,727 100,921 2,203,403 2,078,218 2,403,757 8,175 0 40,000 8,175 0 40,000 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources 0 0 0 Fund Balance Decrease/(Increase) 0 0 0 2,195,228 2,078,218 2,363,757 2,203,403 2,078,218 2,403,757 40.3 40.3 48.1 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures FY2009/2010 Adopted Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total General Fund Support Total Program Funding Program Staffing (FTEs) 12-97 This page intentionally left blank. 12-98 Pima County FY2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Enterprise Funds Total Expenditures MEDICAL SERVICES INSTITUTIONAL HEALTH HEALTH CARE FINANCING INSTITUTIONAL HEALTH KINO - UPI TOTAL INSTITUTIONAL HEALTH 74,737,546 16,971,786 14,625,000 74,737,546 16,971,786 14,625,000 106,334,332 106,334,332 PIMA HEALTH SYSTEM & SERVICES AMBULATORY PROGRAM CLAIMS PROCESSING SERVICES COMMUNITY SERVICES SYSTEM LONG TERM CARE PROGRAM TOTAL PIMA HEALTH SYSTEM & SERVICES 3,351,064 257,184 4,976,004 189,744,981 3,351,064 257,184 4,976,004 189,744,981 198,329,233 198,329,233 PUBLIC HEALTH ADMINISTRATIVE SERVICES COMMUNITY HEALTH & DIETETIC SERVICES CONSUMER HEALTH & FOOD SAFETY DIRECTOR'S OFFICE DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING MOBILE SERVICES ONE PERCENT FOR YOUTH PIMA ANIMAL CARE CENTER PUBLIC HEALTH NURSING TOBACCO PREVENTION & CONTROL TOTAL PUBLIC HEALTH TOTAL MEDICAL SERVICES 106,334,332 13-1 1,086,289 3,414,847 1,850,303 4,029 5,196,133 1,640,680 1,465,071 85,573 100,000 5,124,007 5,107,134 1,636,810 1,086,289 3,414,847 1,850,303 4,029 5,196,133 1,640,680 1,465,071 85,573 100,000 5,124,007 5,107,134 1,636,810 26,710,876 26,710,876 26,710,876 198,329,233 331,374,441 Pima County FY2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Enterprise Funds Total Revenues MEDICAL SERVICES INSTITUTIONAL HEALTH INSTITUTIONAL HEALTH KINO - UPI TOTAL INSTITUTIONAL HEALTH 69,765 4,678,912 69,765 4,678,912 4,748,677 4,748,677 PIMA HEALTH SYSTEM & SERVICES AMBULATORY PROGRAM CLAIMS PROCESSING SERVICES COMMUNITY SERVICES SYSTEM LONG TERM CARE PROGRAM TOTAL PIMA HEALTH SYSTEM & SERVICES 3,492,937 257,184 4,558,775 191,055,182 3,492,937 257,184 4,558,775 191,055,182 199,364,078 199,364,078 PUBLIC HEALTH ADMINISTRATIVE SERVICES COMMUNITY HEALTH & DIETETIC SERVICES CONSUMER HEALTH & FOOD SAFETY DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING MOBILE SERVICES PIMA ANIMAL CARE CENTER PUBLIC HEALTH NURSING TOBACCO PREVENTION & CONTROL TOTAL PUBLIC HEALTH TOTAL MEDICAL SERVICES 4,748,677 13-2 1,373,946 2,520,505 1,050,000 2,737,757 1,166,801 967,888 6,000 4,345,145 2,038,555 1,520,146 1,373,946 2,520,505 1,050,000 2,737,757 1,166,801 967,888 6,000 4,345,145 2,038,555 1,520,146 17,726,743 17,726,743 17,726,743 199,364,078 221,839,498 Pima County FY 2009/2010 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs MEDICAL SERVICES INSTITUTIONAL HEALTH HEALTH CARE FINANCING INSTITUTIONAL HEALTH 24.0 6.0 TOTAL INSTITUTIONAL HEALTH 30.0 PIMA HEALTH SYSTEM & SERVICES ADMINISTRATION COMMUNITY SERVICES SYSTEM HEALTH MANAGEMENT LONG TERM CARE PROGRAM 92.0 7.2 22.0 559.3 TOTAL PIMA HEALTH SYSTEM & SERVICES 680.5 PUBLIC HEALTH ADMINISTRATIVE SERVICES COMMUNITY HEALTH & DIETETIC SERVICES CONSUMER HEALTH & FOOD SAFETY DIRECTOR'S OFFICE DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING MOBILE SERVICES PIMA ANIMAL CARE CENTER PUBLIC HEALTH NURSING TOBACCO PREVENTION & CONTROL 37.6 63.2 32.0 11.3 63.7 9.3 18.9 1.6 78.5 63.1 11.3 TOTAL PUBLIC HEALTH 390.5 1,101.0 TOTAL MEDICAL SERVICES Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 13-3 This page intentionally left blank. 13-4 Pima County FY 2009/2010 Adopted Budget Institutional Health Expenditures: 106,334,332 Revenues: FTEs 4,748,677 30.0 Function Statement: Oversee the health care services provided to the populations at the County's Adult and Juvenile detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding the County's mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University Physicians Healthcare Hospital, formerly known as Kino Community Hospital. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center and fund services provided for program patients at the Arizona State Hospital. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents; ARS Title 13, Chapter 14: Sexual Offenses, Section 13-1414: Expenses of Investigation and Chapter 41: Incompetence to Stand Trial, Section 13-4512: Treatment Order; Commitment; ARS Title 31, Chapter 1: Jails, Article 4: Inmate Health Care; ARS Title 36, Chapter 5: Mental Health Services Expenditures by Program Kino - UPI 13.75% Institutional Health 15.96% Health Care Financing 70.29% Sources of All Funding Department Revenue 4.47% General Fund Support 95.53% 13-5 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: INSTITUTIONAL HEALTH Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted HEALTH CARE FINANCING 68,441,438 70,162,712 74,737,546 INSTITUTIONAL HEALTH 13,164,910 17,024,598 16,971,786 KINO - UPI 25,000,000 25,000,000 14,625,000 106,606,348 112,187,310 106,334,332 Total Expenditures Funding by Source Revenues HEALTH CARE FINANCING 206,300 0 0 INSTITUTIONAL HEALTH 715,374 69,765 69,765 72,054 63,204 4,678,912 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 993,728 0 0 5,668 105,606,952 132,969 0 0 0 112,054,341 4,748,677 0 0 0 101,585,655 Total Program Funding 106,606,348 112,187,310 106,334,332 Staffing (FTEs) by Program HEALTH CARE FINANCING 24.0 21.5 24.0 INSTITUTIONAL HEALTH 3.0 10.0 6.0 27.0 31.5 30.0 KINO - UPI Total Staffing (FTEs) 13-6 Pima County FY2009/2010 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 HEALTH CARE FINANCING Function Fund and administer the County's contributions to state health care programs and Title 36 behavioral health care mandates to the eligible populations. Description of Services Pay the County's contribution of $14,951,800 to the Arizona Health Care Cost Containment System (AHCCCS) Acute Care and $45,065,100 to the Arizona Long Term Care System (ALTCS) programs, as well as $2,313,893 in additional contributions resulting from the October, 2001 implementation of Proposition 204. Contract for and fund $10,503,724 for the County's mandated responsibilities for mental health services. (Note: These four items do not exactly total $73,058,762 in budgeted supplies and services because there are other budgeted items in this number.) Program Goals and Objectives - Avoid sanctions and penalties through timely payment of the County's contributions to state health care delivery systems - Limit the County's liability by aggressively reviewing mental health care related claims submitted for payment to screen out inappropriate claims, seek other payer sources, and exclude payment for ineligible patients Program Performance Measures Timely payments made to mandated state health programs All petition claims are reviewed (prepayment) for validity and coordination of benefits (COB) FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 100% 100% 100% yes yes yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,372,949 67,063,740 4,749 1,367,198 68,784,314 11,200 1,674,758 73,058,762 4,026 68,441,438 70,162,712 74,737,546 206,300 0 0 206,300 0 0 0 0 0 0 0 68,235,138 0 0 70,162,712 0 0 74,737,546 68,441,438 70,162,712 74,737,546 24.0 21.5 24.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-7 Pima County FY2009/2010 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 INSTITUTIONAL HEALTH Function Oversee and fund the County's obligation to provide health care to inmates at County correctional facilities. Provide technical assistance and analyses of the County's health care components to County administration. Oversee and fund the County's local Restoration to Competency (RTC) program. Description of Services Monitor, audit, and fund the provision of quality correctional health care at the Adult Detention Center and the Juvenile Detention Center. Monitor and fund the County's Restoration to Competency program at the Adult Detention Center. Evaluate and audit the County's health care components, report findings and make recommendations to County administration to improve efficiency, maximize revenues, and minimize expenses to the degree prudent. Program Goals and Objectives - Monitor and audit correctional health care vendor performance, program expenditures, and effectiveness to ensure fulfillment of health care mandates and prudent use of taxpayer dollars - Provide meaningful and accurate data to County administration regarding health care practices and trends in the County, state, and nation as pertains to the health care services provided to County residents - Minimize County liability through aggressive efforts in finding alternate payer sources for services previously funded by the County - Oversee the County's mandated function to fund forensic examinations for evidence gathering in instances of reported sexual assault - Minimize referrals of RTC patients to Arizona State Hospital (ASH) to less than three patients per month, while not exceeding the budgeted funding for the RTC program Program Performance Measures Monthly audits on contract staffing levels pursuant to correctional health contract terms Contract performance indicators are identified and audited monthly pursuant to contract Liquidated damages and offsets assessed as indicated in contract terms Forensic examinations are provided pursuant to Violence Against Women Act standards Fewer than three RTC patients per month referred to ASH FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 12 12 12 yes yes yes 100% 100% 100% 100% 100% 100% n/a yes yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 300,275 12,781,681 82,954 977,606 16,046,992 0 604,725 16,367,061 0 13,164,910 17,024,598 16,971,786 616,349 69,765 69,765 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 616,349 69,765 69,765 INTERGOVERNMENTAL 99,025 0 0 Grant Revenue Sub-Total 99,025 0 0 0 0 0 0 5,668 12,443,868 0 0 16,954,833 0 0 16,902,021 13,164,910 17,024,598 16,971,786 3.0 10.0 6.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-8 Pima County FY2009/2010 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 KINO - UPI Function Administer the County's contract with University Physicians, Inc. (UPI) for the lease and operation of University Physicians Healthcare Hospital (UPHH), previously known as Kino Community Hospital. Description of Services Monitor and/or audit the lease contract between Pima County and UPI for compliance to terms of the lease and related contract payments including expenses incurred, revenues generated, staffing levels, compliance with laws and regulations, and other terms and conditions expressed in the contract. Budget for revenues from the University of Arizona and offsetting expenditures intended as state match funds for potential Graduate Medical Education and Disproportionate Share Hospital federal matching funds to support continued hospital programs. Program Goals and Objectives - Ensure compliance with terms of the lease contract to maximize the potential benefit of the hospital to the residents in the vicinity - Ensure that County funding is at an appropriate level to continue operation of the hospital under the terms approved by the Board of Supervisors - Monitor hospital services available pursuant to terms of the lease to ensure the availability of a range of hospital services on Tucson's south side Program Performance Measures Contractor submits financial and narrative reports on a timely basis per lease agreement Payments to and collections from contractor are made on a timely basis Funding is at an appropriate level for the continued operation of the hospital Established hospital lines of business remain in place and viable FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated yes yes yes 100% 100% 100% yes yes yes yes yes yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted SUPPLIES AND SERVICES 25,000,000 25,000,000 14,625,000 25,000,000 25,000,000 14,625,000 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL INTEREST Operating Revenue Sub-Total 0 0 4,625,000 72,054 63,204 53,912 72,054 63,204 4,678,912 0 0 0 0 0 24,927,946 0 0 24,936,796 0 0 9,946,088 25,000,000 25,000,000 14,625,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-9 This page intentionally left blank. 13-10 Pima County FY 2009/2010 Adopted Budget Pima Health System & Services Expenditures: 198,329,233 Revenues: FTEs 199,364,078 680.5 Function Statement: Operate an acute/ambulatory health plan for the Arizona Health Care Cost Containment System (AHCCCS) and administer a long term care program for the Arizona Long Term Care System (ALTCS). Mandates: ARS Title 36, Chapter 29: Arizona Health Care Cost Containment System Administration, Article 1: Arizona Health Care Cost Containment System and Article 2: Arizona Long-Term Care System Expenditures by Program Ambulatory Program 1.69% Claims Processing Services 0.13% Long Term Care Program 95.67% Sources of All Funding Department Revenue 100% 13-11 Community Services System 2.51% Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: PIMA HEALTH SYSTEM & SERVICES Expenditures by Program AMBULATORY PROGRAM FY2007/2008 Actual 117,224,897 FY2008/2009 Adopted 33,926,561 FY2009/2010 Adopted 3,351,064 CLAIMS PROCESSING SERVICES 257,181 257,182 257,184 COMMUNITY SERVICES SYSTEM 5,188,189 5,710,064 4,976,004 LONG TERM CARE PROGRAM 173,028,665 188,468,470 189,744,981 Total Expenditures 295,698,932 228,362,277 198,329,233 3,492,937 Funding by Source Revenues AMBULATORY PROGRAM 118,138,151 34,355,590 CLAIMS PROCESSING SERVICES 257,181 257,182 257,184 COMMUNITY SERVICES SYSTEM 4,722,756 5,058,552 4,558,775 LONG TERM CARE PROGRAM 177,045,298 189,296,165 191,055,182 Total Revenues Net Operating Transfers In/(Out) 300,163,386 0 228,967,489 0 199,364,078 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 (4,464,454) 0 (605,212) 0 (1,034,845) 295,698,932 228,362,277 198,329,233 141.8 94.0 92.0 8.8 6.5 7.2 56.8 27.0 22.0 LONG TERM CARE PROGRAM 785.0 572.7 559.3 Total Staffing (FTEs) 992.4 700.2 680.5 Total Program Funding Staffing (FTEs) by Program ADMINISTRATION COMMUNITY SERVICES SYSTEM HEALTH MANAGEMENT 13-12 Pima County FY2009/2010 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 ADMINISTRATION Function Carry salary, benefit, supply, and service expenses relating to Pima Health System (PHS) central services divisions (PHS Administrative Services, Medical Claims Adjudication, Financial Services, Information Services, Provider Services/Contracts, Grievance & Appeals, and Member Services). Description of Services Perform overall administration and the following functions for PHS: Medical Claims Adjudication, Financial Management & Reporting, Information Systems Management, Maintenance & Reporting, Contract Maintenance & Negotiations, Provider Services & Relations Activities, Grievances & Appeals, and Member Services. Note: The expenditures for this program are allocated out in full to the Ambulatory Program, Long Term Care Program (ALTCS), Community Services System (CSS), and Claims Processing Services. Program Goals and Objectives - Provide quality administrative services to ensure all programs provide superior healthcare services - Ensure the Ambulatory and ALTCS programs meet mandated AHCCCS operating and financial requirements - Continue to develop new services that provide a positive impact for communities that Pima Health System serves - Pay at least 90% of claims within 30 days - Pay 100% of claims within 90 days - Limit unscheduled database server downtime to less than two hours per month - Limit annual downtime for system and application server to less than six hours per year - Receive a positive response on at least 90% of provider satisfaction surveys Program Performance Measures Vital written materials translated Full compliance with Cultural Competency Program Full compliance with Corporate Compliance/ Grievance Program Current funding maintained w/no Gen Fund Support Accounts Payable & Procurement meet all requirements Claims paid within 30 days Claims paid within 90 days Network Development Plan accepted by AHCCCS Submit quarterly reports within 60 days of qtr end Annual financial audit with no internal control issues Unscheduled database server downtime per month Unscheduled system & application server downtime per year Positive response rate to provider satisfaction survey PCP appointments scheduled within 21 days Days to schedule specialist appointments Program Funding by Source FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 100% yes yes 100% yes yes 100% yes yes yes yes yes yes yes yes 90% 99% yes yes yes 1 hour 2 hours 90% 99% yes yes yes 1 hour 4 hours 90% 100% yes yes yes 1 hour 4 hours 85% 98% within 45 days 88% 98% within 45 days 90% 98% within 45 days Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 0 0 0 0 141.8 94.0 92.0 Total Program Funding Program Staffing (FTEs) 13-13 Pima County FY2009/2010 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 AMBULATORY PROGRAM Function Provide quality, cost effective ambulatory/acute medical services to members enrolled in the PHS Arizona Health Care Cost Containment System (AHCCCS) Ambulatory Program in Pima County. Description of Services Provide a variety of medical services to qualified members of AHCCCS ambulatory program. These categories of service include inpatient, emergency, physician, laboratory, radiology, pharmacy, behavioral health, transportation, and other ancillary medical services. Note 1: There are no FTEs assigned to this program. Personal services costs shown below are reimbursements to other programs. Note 2: The department prepared a bid for the AHCCCS ambulatory contract that was to go into effect on October 1, 2008, but was not a successful bidder. However, they were awarded a capped contract which allows them to retain members that are both Medicare and Medicaid eligible, which accounts for the significant decrease in expenditures, revenue, and membership. Program Goals and Objectives - Improve the quality of services provided to members - Receive a positive response on at least 95% of member satisfaction surveys Program Performance Measures Medical expense as a percent of operating revenue Administrative expense as a percent of operating revenue Positive response rate to member satisfaction survey Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 95% 5% 92% 8% 92% 8% n/a 93% 95% FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 4,646,374 112,578,523 857,187 33,069,374 138,437 3,212,627 117,224,897 33,926,561 3,351,064 116,420,726 33,841,918 3,443,626 1,203,180 513,672 49,311 514,245 0 0 118,138,151 34,355,590 3,492,937 0 0 0 Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (913,254) 0 (429,029) 0 (141,873) 117,224,897 33,926,561 3,351,064 0.0 0.0 0.0 13-14 Pima County FY2009/2010 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 CLAIMS PROCESSING SERVICES Function Provide support to the Department of Institutional Health (General Fund) for their Title 36 and correctional health responsibilities by performing claims processing/payment functions. Description of Services Use Pima Health System claims and financial personnel to ensure timely payment of medical claims. Note: There are no FTEs assigned to this program. Personal services costs shown below are reimbursements for PHS claims and financial personnel. Program Goals and Objectives - Minimize administrative and financial burdens to the Department of Institutional Health for their Title 36 and correctional health care responsibilities Program Performance Measures Timely payments to hospitals & other medical providers to obtain quick pay discount Payments within contract provisions Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 100% 100% 100% 100% 100% 100% FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 206,087 51,094 148,465 108,717 146,952 110,232 257,181 257,182 257,184 257,184 Revenues CHARGES FOR SERVICES 0 257,182 257,181 0 0 257,181 257,182 257,184 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 0 257,181 257,182 257,184 0.0 0.0 0.0 MISCELLANEOUS Operating Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 13-15 Pima County FY2009/2010 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 COMMUNITY SERVICES SYSTEM Function Provide grant funded non medical in-home and community-based services to frail elderly and younger, physically disabled Pima County residents. Description of Services Provide personal care, home nursing, attendant care service, adult day health care, home repair and adaptation, emergency response system, shopper service, sheltered employment, caregiver education and support program, housekeeping, in-home respite, and facility respite services to the residents of Pima County. Utilize a case management model to evaluate client needs, authorize and monitor services, and control costs. Program Goals and Objectives - Assist low income elderly and younger disabled residents of Pima County in remaining independent as long as possible in the community setting, enhancing the individual's quality of life and avoiding premature, more costly institutionalization Program Performance Measures Clients served Average case levels maintained by case mgrs Housekeeping allocation utilized FY2007/2008 Actual FY2008/2009 Estimated 2,042 79% 97% 2,100 93% 100% FY2009/2010 Planned 2,100 98% 100% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 369,206 4,818,983 434,769 5,275,295 386,058 4,589,946 5,188,189 5,710,064 4,976,004 0 200 200 0 200 200 4,722,756 5,058,352 4,331,575 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 0 0 227,000 4,722,756 5,058,352 4,558,575 0 0 0 0 465,433 0 651,512 0 417,229 5,188,189 5,710,064 4,976,004 8.8 6.5 7.2 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-16 Pima County FY2009/2010 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 HEALTH MANAGEMENT Function Carry salary and benefit expenses relating to mandated health management activities required by both of the Arizona Health Care Cost Containment System (AHCCCS) contracts for the Arizona Long Term Care System (ALTCS) and the Ambulatory Program. Provide the following services: Office of Medical Management, Preventative Health, Maternal & Child Health, Quality Management, Pharmacy Benefit Management, and Utilization Management. Description of Services Provide medical claims, authorization review, pharmacy benefit management, acute care case management, chronic disease program coordination, HIV and transplant coordination, maternal and child health care, early and periodic screening, diagnosis and treatment (EPSDT) screening, practitioner/provider credentialing/recredentialing/profiling, abuse monitoring, concern investigations, and performance measure/performance improvement project monitoring/reporting. Note: The expenditures for this program are allocated out in full to other department programs, and therefore net to zero. Program Goals and Objectives - Align the efforts of Pima Health System's medical staff within a distinct program so these personnel can focus on improving the medical care provided to members - Meet/exceed AHCCCS mandated performance measures - Ensure Medical Director reviews and signs all denied prior authorizations - Review all non-formulary requests within 5 days - Ensure all contracted practitioners and select providers are credentialed/recredentialed - Investigate all complaints, including abuse issues - Reassess all at risk member cases every 30 days or less - Resolve all prior authorization issues within 28 days Program Performance Measures Medical Director reviews & signs all denied prior authorizations Days to review all non-formulary requests All contracted practitioners and select providers are credentialed/recredentialed All complaints, including abuse issues investigated All at risk member cases reassessed every 30 days or less Prior authorization issues resolved within 28 days Program Funding by Source FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated yes yes yes 5 yes 5 yes 5 yes yes yes yes yes yes yes yes yes yes Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 0 0 0 0 0 0 56.8 27.0 22.0 Total Program Funding Program Staffing (FTEs) 13-17 Pima County FY2009/2010 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 LONG TERM CARE PROGRAM Function Serve as the Arizona Long Term Care System program contractor for Title XIX services in Pima and Santa Cruz counties. Description of Services Provide a complement of services in the Long Term Care program to better serve the medical needs of qualified residents of Pima and Santa Cruz counties to include institutional, home, and community based services (HCBS), medical services, behavioral health services, and case management. Carry the operating costs of Posada del Sol (PDS), the Behavioral Health (BH) team, and the Attendant Care Worker (ACW) program. Program Goals and Objectives - Continue to provide medical care that is both fiscally responsible and respectful towards the needs of its members - Maintain or increase current membership, thereby allowing PHS to make a positive impact on the health of qualified residents of both Pima and Santa Cruz counties - Receive a positive response on at least 96% of member satisfaction surveys Program Performance Measures Medical expense as a % of operating revenue Administrative expense as a % of operating revenue Enrolled membership at year end Annual licensing of Adult Foster Care (AFC) homes Quarterly AFC home visit for periodic monitoring Asstd Living Homes/Center residents surveyed Annual evaluation of behavioral health providers Avail. behavioral hlth svcs fully AHCCCS compliant Well-child EPSDT screened for behavioral needs Case mgr intensive training within 45 days of hire Annual cost effective study for each HCBS member Level of care (LOC) assessment-HCBS members LOC assessment for institutionalized members Maintain BH licensure w/positive ADHS & Medicare reviews Maintain PDS licensure w/positive ADHS & Medicare reviews Maintain good standing with Medicaid/Medicare program requirements Positive response rate to member satisfaction survey FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 92% 6% 4,068 yes yes 20% yes yes 75% yes yes every 90 days every 180 days yes 90% 8% 4,239 yes yes 20% yes yes 75% yes yes every 90 days every 180 days yes 90% 8% 4,407 yes yes 20% yes yes 75% yes yes every 90 days every 180 days yes yes yes yes yes yes yes n/a 94% 96% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 39,502,865 133,461,034 64,766 31,493,191 156,975,279 0 32,286,800 157,458,181 0 Total Program Expenditures 173,028,665 188,468,470 189,744,981 175,499,189 187,818,792 190,625,758 1,198,872 1,269,288 195,515 MISCELLANEOUS 275,119 208,085 233,909 MEMO REVENUE 72,118 0 0 177,045,298 189,296,165 191,055,182 0 0 0 Program Funding by Source Revenues CHARGES FOR SERVICES INTEREST Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (4,016,633) 0 (827,695) 0 (1,310,201) 173,028,665 188,468,470 189,744,981 785.0 572.7 559.3 13-18 Pima County FY 2009/2010 Adopted Budget Public Health Expenditures: 26,710,876 Revenues: FTEs 17,726,743 390.5 Function Statement: Monitor, protect and improve the community's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and early, prompt medical treatment. Ensure commercial food establishments maintain environments which comply with food service standards, thereby protecting the community from food borne illness. Provide animal control and emergency management services. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 6: Animal Control; ARS Title 26, Chapter 2: Emergency Management; ARS Title 36, Chapter 1: State and Local Boards and Departments of Health, Chapter 3: Vital Records and Public Health Statistics, and Chapter 6: Public Health Control; Pima County Code, Title 6: Animals, Title 8: Health and Safety, and Title 9: Public Peace, Morals and Welfare; Superfund Amendments and Reauthorization Act Title III: Emergency Planning and Community Right-To-Know Expenditures by Program Tobacco Prevention & Control 6.13% Administrative Services 4.07% Community Health & Dietetic Svcs 12.78% Consumer Health & Food Safety 6.93% Public Health Nursing 19.12% Directors Office 0.02% Pima Animal Care Center 19.18% Disease Control 19.46% One Percent For Youth 0.37% Emergency Mgt/Homeland Security 6.14% Mobile Services 0.32% Family Planning 5.48% Sources of All Funding Operating Transfers 35.02% Department Revenue 64.98% 13-19 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: PUBLIC HEALTH Expenditures by Program ADMINISTRATIVE SERVICES FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 702,918 931,422 1,086,289 COMMUNITY HEALTH & DIETETIC SERVICES 3,484,218 4,067,712 3,414,847 CONSUMER HEALTH & FOOD SAFETY 1,492,873 1,781,966 1,850,303 89,609 245,356 4,029 5,626,171 5,117,509 5,196,133 936,637 835,958 1,640,680 FAMILY PLANNING 1,361,100 1,625,488 1,465,071 MOBILE SERVICES 122,506 90,167 85,573 DIRECTOR'S OFFICE DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY ONE PERCENT FOR YOUTH 99,800 100,000 100,000 PIMA ANIMAL CARE CENTER 5,824,593 5,152,952 5,124,007 PUBLIC HEALTH NURSING 5,027,685 4,889,613 5,107,134 TOBACCO PREVENTION & CONTROL 2,277,703 2,449,950 1,636,810 27,045,813 27,288,093 26,710,876 ADMINISTRATIVE SERVICES 1,081,756 1,082,200 1,373,946 COMMUNITY HEALTH & DIETETIC SERVICES 2,934,284 2,987,103 2,520,505 CONSUMER HEALTH & FOOD SAFETY 1,025,023 1,132,830 1,050,000 2,197 0 0 3,604,009 2,758,078 2,737,757 Total Expenditures Funding by Source Revenues DIRECTOR'S OFFICE DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY 775,510 398,773 1,166,801 FAMILY PLANNING 592,000 1,058,676 967,888 MOBILE SERVICES 832 6,000 6,000 PIMA ANIMAL CARE CENTER 3,498,746 4,019,363 4,345,145 PUBLIC HEALTH NURSING 1,417,833 1,403,301 2,038,555 TOBACCO PREVENTION & CONTROL 2,340,607 2,449,950 1,520,146 17,272,797 10,072,307 17,296,274 9,689,214 17,726,743 9,353,853 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 0 (299,291) 0 302,605 0 (369,720) 27,045,813 27,288,093 26,710,876 36.1 35.3 37.6 Staffing (FTEs) by Program ADMINISTRATIVE SERVICES COMMUNITY HEALTH & DIETETIC SERVICES 69.6 68.7 63.2 CONSUMER HEALTH & FOOD SAFETY 32.2 30.6 32.0 DIRECTOR'S OFFICE 4.2 11.3 11.3 DISEASE CONTROL 56.3 61.0 63.7 EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING MOBILE SERVICES 8.0 9.0 9.3 18.7 19.0 18.9 2.5 1.6 1.6 PIMA ANIMAL CARE CENTER 77.6 78.5 78.5 PUBLIC HEALTH NURSING 62.6 65.0 63.1 7.3 11.8 11.3 375.1 391.8 390.5 TOBACCO PREVENTION & CONTROL Total Staffing (FTEs) 13-20 Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 ADMINISTRATIVE SERVICES Function Administer and coordinate all County public health services. Provide administrative services and financial support to all programs. Description of Services Manage human resources, finance, inventory supply, information systems, administration, budgetary control, vital records, and youth services. Note: Effective fiscal year 2009/10, vital registration is no longer a program of its own, but is included in this program. Vital registration activity from prior years is now shown in this program. Program Goals and Objectives - Provide all health department programs with efficient support services to enhance the delivery of services rendered to the residents of Pima County Program Performance Measures Contracts managed Personnel managed Facilities managed Birth/death certificates issued per year Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 142 375 16 93,283 145 392 16 95,745 FY2007/2008 Actual FY2009/2010 Planned 145 391 16 98,139 FY2008/2009 Adopted FY2009/2010 Adopted 581,570 76,854 44,494 842,732 45,424 43,266 860,229 216,190 9,870 702,918 931,422 1,086,289 Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 634 0 0 1,078,546 1,082,200 1,373,946 2,576 0 0 1,081,756 1,082,200 1,373,946 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (378,838) 0 (150,778) 702,918 931,422 1,086,289 36.1 35.3 37.6 13-21 0 (287,657) Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 COMMUNITY HEALTH & DIETETIC SERVICES Function Protect and promote the health of Pima County residents through the administration of programs providing quality supplemental food and appropriate nutrition education, breastfeeding education and breast pump loans, folate education and mult-vitamin distribution, and referrals to other health and social services as an adjunct to good health care during critical times of growth and development in order to prevent health problems and to improve the health status of eligible women, infants, children, and seniors. Description of Services Screen, determine eligibility (by income, category, nutrition risk, and residence), and enroll low income clients in the Commodity Supplemental Food Program (CSFP/FOOD Plus), AZ Farmer's Market Nutrition Program (AZFMNP), Special Supplemental Nutrition Program for Women, Infants & Children (WIC), and/or Folate Program. Assess health risks including growth monitoring and anemia. Provide clients with appropriate general health, nutrition, breastfeeding, high risk, and other education and information as applicable. Provide folate program education and multivitamin distribution to women of childbearing age to reduce the risk of neural tube birth defects which affect the brain and spinal cord, such as spina bifida. Program Goals and Objectives - Serve as many eligible participants as possible for the programs within established caseload as granted by the Arizona Department of Health Services - Increase participation in community health events and establishing the division as a source of nutrition-related information to the community - Distribute AZFMNP 12 month coupon booklets to a minimum of 2,500 low income individuals - Meet monthly caseload of 14,500 WIC program participants and 4,411 CSFP program participants - Provide a minimum of 85,000 health and nutrition education interventions to WIC and CFSP clients - Provide at least 174,000 WIC food packages, redeemed through local grocery stores at a value of $12,180,000 to low income women, infants, and children - Provide folate program education, intervention, and multivitamin distribution to no less than 4,000 limited income women in their childbearing years Program Performance Measures AZ Farmer's Market coupon booklets issued CSFP food packages issued Folate program participants Nutrition education interventions WIC food packages issued FY2007/2008 Actual FY2008/2009 Estimated 2,395 51,765 4,315 80,917 161,122 1,500 52,000 4,000 100,000 165,000 FY2009/2010 Planned 2,500 52,932 4,000 85,000 174,000 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,658,123 824,356 1,739 3,342,830 688,382 36,500 3,005,067 404,280 5,500 3,484,218 4,067,712 3,414,847 889 0 0 889 0 0 2,889,482 2,967,103 2,520,505 43,913 20,000 0 2,933,395 2,987,103 2,520,505 542,265 1,032,305 902,258 0 7,669 0 48,304 3,484,218 4,067,712 3,414,847 69.6 68.7 63.2 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-22 0 (7,916) Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 CONSUMER HEALTH & FOOD SAFETY Function Enforce environmental health laws pertaining to food, recreational health (public and semi-public pools and spas), the housing sector, and public health nuisances. Description of Services Inspect food establishments, swimming pools and spas, motels, hotels, and mobile home/RV parks. Address and resolve public health nuisances as defined by Arizona Revised Statutes 36-601. Handle approximately 100,000 contacts with the public in person, telephone, or e-mail annually. Program Goals and Objectives - Comply with all mandated functions and duties delegated in agreement with Arizona Department of Health Services (ADHS) - Ensure the compliance of regulated facilities and the prevention or elimination of public health nuisances as defined by Arizona Revised Statutes 36-601 and enforcement of Arizona Revised Statutes 36-601.01 (Smoke-free Arizona Act) - Meet inspection frequency for public schools general and food sanitation - Meet inspection frequency for public and athletic/health pools - Meet the required inspection frequency per delegation agreement in 33% of the facilities designated Level 3 food operations - Continued participation and progress in completing the FDA Voluntary National Retail Food Regulatory Program Standards Program Performance Measures Food service inspections completed Swimming pool inspections completed Housing inspections completed Plan reviews (food, housing, and pools) Certifications issued (food and pools) Public nuisance complaints investigated Arizona Smoke-free Act compliance checks % of Level 3 food operations inspected at required frequency FY2007/2008 Actual FY2008/2009 Estimated 3,591 3,686 833 411 1,339 2,736 7,548 n/a 11,316 5,726 891 425 2,700 3,500 29,984 n/a FY2009/2010 Planned 10,741 5,092 847 400 2,000 3,000 16,680 33% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,205,207 261,159 26,507 1,589,063 192,903 0 1,693,993 156,310 0 1,492,873 1,781,966 1,850,303 1,015,486 1,132,830 1,050,000 9,621 0 0 0 0 1,025,023 1,132,830 1,050,000 461,326 620,119 807,386 0 6,524 0 29,017 1,492,873 1,781,966 1,850,303 32.2 30.6 32.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (84) 13-23 0 (7,083) Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 DIRECTOR'S OFFICE Function Ensure compliance and provision of statutorily mandated services and programs. Ensure compliance and provision of all Board of Supervisors mandated services and policies. Enforce laws and/or ordinances enacted or adopted by the respective jurisdictions relating to public health. Administer and coordinate all County public health services. Set department policy and operational goals and objectives. Serve as secretary for the Pima County Board of Health as mandated by ARS 36-186. Description of Services Administratively and fiscally responsible for 390.5 FTEs and $26,710,876 budget. Public health services provided include but are not limited to Disease Control and Reporting, Family Planning, HIV/AIDS counseling and testing, Community Nutrition and Dietetic Services, Immunizations, Tuberculosis Control, Public Health Nursing, Animal Control, Consumer Heath and Food Safety, and Emergency Management and Homeland Security. Respond to inquiries and requests from members and staff of the Board of Supervisors, County and Deputy County Administrators, and the public. Program Goals and Objectives - Help the residents of Pima County achieve and maintain an optimal level of wellness - Exercise a leadership role in protecting health, preventing disease, and promoting community well-being through adoption of core public health functions and national standards - Encourage an active network of public health and safety professionals and community-based organizations - Systematically collect, assemble, analyze, and distribute information on health of the community - Ensure that quality services, including personal health services needed for the protection of public health in the community, are available and accessible to all persons Program Performance Measures Programs directed Program service sites Grants managed Public Health expenditures per capita General Fund subsidy per capita Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 13 26 31 $26.94 $10.03 13 26 37 $26.79 $9.51 FY2007/2008 Actual FY2009/2010 Planned 12 27 37 $25.81 $9.04 FY2008/2009 Adopted FY2009/2010 Adopted 49,361 40,248 251,552 (6,196) 3,192 837 89,609 245,356 4,029 1,885 0 0 Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 312 0 0 2,197 0 0 86,193 234,388 4,065 0 1,219 0 10,968 89,609 245,356 4,029 4.2 11.3 11.3 13-24 0 (36) Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 DISEASE CONTROL Function Decrease the incidence of communicable, vaccine preventable or intentionally caused diseases that threaten public health. Description of Services Develop and implement programs and plans that address disease control strategies through prevention, intervention, investigation, surveillance, education, immunization, screening, diagnosis, and treatment. Provide subject matter expertise on vaccine, communicable diseases, sexually transmitted infections, and emergency response activities that have a public health significance or component. Monitor disease patterns to detect increases or potential epidemics. Design and implement disease control protocols that address prevention, surveillance, investigation and control measures to protect the public's health. Conduct disease investigations and provide guidance to health care providers, infection control practitioners, and community partners in the detection, prevention and containment of communicable diseases. Provide training and education on tuberculosis for health care providers and the community. Report TB incidence to local, state, and federal health partners. Program Goals and Objectives - Initiate case investigations early to decrease community spread of infectious disease - Maintain passive surveillance systems in schools for influenza-like illness - Increase immunization coverage in Pima County by 5% - Case manage all infants born to hepatitis B positive mothers - Decrease incidence of vaccine preventable diseases by providing educational opportunities for providers and the community - Assess immunization coverage and improve availability of non-stock vaccine - Increase the number of individuals receiving appropriate screening, counseling, testing, and treatment services, especially among communities at highest risk for HIV and STDs - Provide low or no cost HIV tests - Increase number of clients receiving appropriate screening for STDs - Develop public health response plans with community partners that address natural, man-made, or intentional public health emergencies and coordinate training and exercising on such plans - Provide efficient and immediate incident management strategies for natural, manmade, or intentional public health emergencies - Improve response through education, training and exercises of response plans with local, state, and federal partners - Increase workforce capacity to deal with public health emergencies - Identify all cases of active tuberculosis and ensure completion of therapy in at least 90% of the cases - Identify, evaluate, and treat latent TB cases who are contacts to pulmonary TB Program Performance Measures Communicable disease investigations initiated within 24 hours of receipt of report Communicable disease investigations entered in state computerized system (MEDSIS) Immunization educational classes for community Child care assessments completed Number of low or no cost HIV tests Proportion of primary & secondary syphilis patients interviewed within 30 days Preparedness training events Community members trained/exercised on plans Public health and Incident Command System (ICS) staff trained on National Incident Management System (NIMS) TB clients completing therapy within one year of being diagnosed Contacts of newly reported sputum smear TB cases identified Case managed infants born to hepatitis B positive mothers Immunization coverage Clients receiving STD screening FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated n/a 95% 95% n/a 95% 95% 8 539 n/a n/a 21 550 3,000 95% 22 575 3,000 95% 3 287 21 6 350 30 6 400 40 n/a 90% 90% n/a 90% 90% n/a 95% 100% n/a n/a 43% 3,000 48% 3,500 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,949,248 1,603,692 73,231 4,169,482 931,427 16,600 4,216,598 977,535 2,000 Total Program Expenditures 5,626,171 5,117,509 5,196,133 13-25 FY2009/2010 Adopted Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 DISEASE CONTROL CAPITAL OUTLAY Total Program Expenditures Program Funding by Source 73,231 16,600 2,000 Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL 34 0 0 197,033 169,000 134,300 4,292 2,700 2,700 201,359 171,700 137,000 3,382,487 2,586,378 2,600,757 CHARGES FOR SERVICES 21 0 0 20,142 0 0 Grant Revenue Sub-Total 3,402,650 2,586,378 2,600,757 Net Operating Transfers In/(Out) 1,993,962 2,253,962 2,481,020 0 28,200 0 105,469 5,626,171 5,117,509 5,196,133 56.3 61.0 63.7 MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-26 0 (22,644) Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 EMERGENCY MGT/HOMELAND SECURITY Function Prevent or mitigate the loss of life and reduce property damage to the citizens of Pima County from both human and natural disasters in accordance with ARS Title 26 and Pima County Code Title 9. Description of Services Provide professional emergency management services to include planning and prevention, protection, responding and recovery activities, and training to protect lives, property, and the environment in the event of a disaster. Develop County emergency response and mitigation plans and assist municipalities and local governments in developing their plans to ensure the highest level of individual and agency preparedness to respond and recover from a disaster. Perform all emergency management tasks required by law and local mandate. Comply with Homeland Security Presidential Directives, National Incident Management System (NIMS) and National Response Plan (NRP), National Infrastructure Protection Plan (NIPP), and National Preparedness Goals and Guidance. Assist each municipality in developing and maintaining an emergency response plan. Provide emergency response and management training opportunities to agency and municipality trainers. Program Goals and Objectives - Reduce response and recovery costs to the County by providing comprehensive response plans and ongoing mitigation projects to prevent or diminish the loss of life and extent of damage incurred during a disaster - Provide a state of the art emergency operations center to ensure County and local jurisdictions have the ability to communicate and operate with local emergency response agencies, other County, state, and federal response organizations, as well as the public - Maintain a comprehensive County emergency response plan that provides for the survival of the maximum number of people living in Pima County in the event of a natural or human caused disaster - Coordinate and conduct regular, realistic emergency response exercises for County agencies and local jurisdictions - Assist County agencies in maintaining a multi-hazard mitigation plan that guides local programs to eliminate or reduce the effects of potential disaster on the life and property of County residents, businesses, and public entities - Provide quality recurring emergency management training to County and municipal departments and to local emergency response agencies - Facilitate attendance for local responders at every opportunity to Federal and State emergency management training courses - Participate, upon request, in local organization and jurisdiction, federal agency, and Arizona State Division of Emergency Management emergency response exercises - Provide an appropriate measured emergency response to include opening and making operational the Emergency Operations Center within one hour of notification by the Board of Supervisors or County Administrator, by municipality within Pima County, or by an emergency response agency within Pima County Program Performance Measures Exercises conducted Community Emergency Response Team (CERT) classes Citizens trained in CERT Business presentations Civic presentations Neighborhood presentations Events for community planning and preparedness activities and exercises Program Expenditures by Object FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 13 13 25 12 18 12 185 28 24 4 301 250 25 10 10 300 250 25 10 10 300 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 582,583 251,210 102,844 594,706 232,252 9,000 631,125 705,055 304,500 Total Program Expenditures 936,637 835,958 1,640,680 772,465 398,773 1,166,801 3,045 0 0 775,510 158,880 398,773 417,642 1,166,801 478,073 0 2,247 0 19,543 936,637 835,958 1,640,680 8.0 9.0 9.3 Program Funding by Source Revenues INTERGOVERNMENTAL 2002 MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-27 0 (4,194) Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 FAMILY PLANNING Function Provide individuals with information and means to exercise personal choice in determining the number and spacing of their children. Description of Services Provide birth control education, counseling, and contraceptive methods. Provide reproductive health exams, mammograms, various diagnostic tests, pap smears, and pregnancy testing. Provide testing and treatment for sexually transmitted diseases. Provide colposcopy examination and treatment for the follow-up of abnormal Pap smears. Provide community education/outreach. Provide referrals to agencies for tubal ligations, vasectomies, cancer treatment, surgery and other medical care needs of clients. Program Goals and Objectives - Increase by 10 percent the number of individuals served in Family Planning clinics, including at risk youth and detained youth - Maintain the number of women served in the Well Woman Healthcheck Program - Provide family planning clinic services to at least 8,030 clients - Provide a minimum of 800 colposcopy clinic encounters - Provide family planning education to at least 2,500 individuals in the community - Continue to expand services, targeting teens, by providing family planning services to Kino Teen Center, the Mobile Clinic, Project Contact, and the Juvenile Detention Center - Provide Well Woman Healthcheck services to no less than 1,462 eligible women - Decrease the incidence of neural tube defects in women of child bearing age Program Performance Measures Family Planning unduplicated clients served Colposcopy clinic encounters Family Planning clinic encounters Family Planning education encounters Well Woman Healthcheck unduplicated clients served Folate acid clients receiving education and vitamin distribution Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 7,020 568 11,580 1,840 1,710 2,258 7,300 850 13,500 2,800 1,462 2,200 FY2007/2008 Actual FY2009/2010 Planned 8,030 800 14,000 2,500 1,462 2,200 FY2008/2009 Adopted FY2009/2010 Adopted 882,905 478,195 1,084,802 540,686 950,265 514,806 1,361,100 1,625,488 1,465,071 122,547 134,000 130,235 Revenues CHARGES FOR SERVICES MISCELLANEOUS 251 0 0 122,798 134,000 130,235 469,117 924,676 837,653 85 0 0 Grant Revenue Sub-Total 469,202 924,676 837,653 Net Operating Transfers In/(Out) 758,374 541,475 501,583 0 10,726 0 25,337 1,361,100 1,625,488 1,465,071 18.7 19.0 18.9 Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-28 0 (4,400) Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 MOBILE SERVICES Function Maintain and operate a medical mobile health clinic to provide health services in designated sites. Maintain and operate dental van to provide dental health services in contracted sites. Maintain and operate educational van to assist in disease prevention primarily in the area of communicable diseases. Description of Services Operate mobile health clinic to designated sites and during scheduled events. Conduct routine and scheduled vehicle maintenance and coordinate repairs with in-house and outside vendors. Maintain supply inventory and maintenance logs. Program Goals and Objectives - Ensure vehicles are maintained and operational for use in providing health services, education, and screenings at designated sites - Provide outreach services through mobile units - Increase the number of clinics or use of all units Program Performance Measures Clinics served by the medical mobile unit Clinics served by the dental mobile unit Clients served by the educational van Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 350 202 157,000 350 171 157,000 FY2007/2008 Actual FY2009/2010 Planned 400 180 200,000 FY2008/2009 Adopted FY2009/2010 Adopted 77,553 44,953 67,454 22,713 61,181 24,392 122,506 90,167 85,573 Revenues CHARGES FOR SERVICES (9,318) 0 0 MISCELLANEOUS 10,150 6,000 6,000 832 6,000 6,000 119,977 80,405 80,277 0 1,697 0 3,762 122,506 90,167 85,573 2.5 1.6 1.6 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-29 0 (704) Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 ONE PERCENT FOR YOUTH Function Use funds available through the program to provide additional health and human services to the target age group (ages 0-19) of youth and young parents. Description of Services Support initiatives and programs directed at improving emotional and physical health of youth living in stressed areas of Pima County through Community Development & Neighborhood Conservation. Program Goals and Objectives - Provide support to community based programs that address health related issues for youth - Provide support to initiatives directed at reducing impact of poverty on youth in distressed areas Program Performance Measures Young parents/families provided support Youth/young adults provided support in school programs Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) FY2007/2008 Actual FY2008/2009 Estimated 5,150 3,025 5,300 3,055 FY2007/2008 Actual FY2009/2010 Planned 5,200 3,000 FY2008/2009 Adopted FY2009/2010 Adopted 99,800 100,000 100,000 99,800 100,000 100,000 100,000 100,000 100,000 0 0 0 0 99,800 100,000 100,000 0.0 0.0 0.0 0 (200) 13-30 Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PIMA ANIMAL CARE CENTER Function Protect public health and safety through education and enforcement of animal control laws and ordinances. Protect the welfare of animals through enforcement of animal welfare and cruelty laws and ordinances, and sheltering abandoned animals. Description of Services Enforce the ordinances and statutes pertaining to animal care and control. Conduct zoonosis surveillance. Administer the Pima County dog licensing program. Shelter stray and abandoned animals. Provide adoption services for unwanted animals. Educate the public on animal care issues. Program Goals and Objectives - Minimize the spread of zoonotic diseases and injuries caused by wild and domestic animals - Maximize the care of companion animals to better meet community standards - Mitigate the impact of companion animals on urban lifestyle - Reduce the number of dog at large and animal bites per capita - Increase the number of licenses issued per capita - Increase public outreach events - Increase the number of animals saved FY2009/2010 Planned Program Performance Measures FY2007/2008 Actual FY2008/2009 Estimated Licenses issued per capita Animal bites per capita Dog bites at large per capita Animals saved Education presentations 0.112 0.0026 0.00081 8,330 134 0.111 0.0022 0.00072 7,900 120 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,288,029 1,501,006 35,558 4,148,709 950,818 53,425 4,177,313 946,694 0 5,824,593 5,152,952 5,124,007 LICENSES & PERMITS 1,388,331 1,319,400 1,679,169 INTERGOVERNMENTAL 1,227,867 1,779,413 1,619,714 CHARGES FOR SERVICES 534,738 578,250 711,405 FINES AND FORFEITS 180,396 206,800 200,557 69,020 60,500 59,300 3,400,352 3,944,363 4,270,145 5 0 0 Total Program Expenditures Program Funding by Source 0.111 0.0022 0.00070 9,100 135 FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 91 0 0 5,301 0 0 92,997 75,000 75,000 98,394 75,000 75,000 2,293,412 1,082,917 785,756 0 32,435 0 50,672 5,824,593 5,152,952 5,124,007 77.6 78.5 78.5 13-31 0 (6,894) Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PUBLIC HEALTH NURSING Function Work in partnership with the community and service agencies to provide population based interventions that prevent disease, unintentional injuries, and promote health to the residents of Pima County. Description of Services Operate clinics that offer child/adult immunizations, international traveler immunizations, blood pressure checks, and TB screening. Provide well baby checkups, health and safety consultation for child care programs, newborn intensive care follow up, car seat safety education, oral health services, home visits/case management, and senior wellness services. Provide health and community emergency preparedness presentations. Program Goals and Objectives - Initiate, maintain and evaluate population based Public Health Nursing programs that promote optimal health/safety and disease prevention . Identify populations at risk . Plan and implement interventions . Participate in community health committees, partnerships, agency advisory boards to influence changes and advocate for populations at risk - Initiate and maintain case management of individuals, families and communities through referral base district nursing to optimize the health and safety status of Pima County . Work collaboratively with clients, physicians, and other providers of health care and supportive services to develop and implement a plan that meets client needs and goals . Promote self care . Promote wellbeing of individuals and families through the nursing process . Utilize health teaching, advocacy, and collaboration - Initiate and maintain Public Health Nursing population based interventions designed to prevent and control communicable disease . Work in collaboration with Health Department programs and outside agencies during exposures and outbreaks . Provide immunizations to children and adults . Provide health and safety training and consultation in child care centers - Initiate and maintain public awareness of emergency readiness to decrease morbidity and lessen recovery time from catastrophic disasters . Participate in local and national trainings for disaster preparedness . Act as a liaison between the community, other agencies and service providers to help maintain integrity of community disaster system - Engage and mentor students and volunteers to foster an understanding and interest in Public Health Nursing . Provide learning opportunities to students of public/community health programs . Provide learning/training opportunities for volunteers Program Performance Measures Clients served through community presentations Number of people impacted by child care consultation /training Nursing case management clients Clients with improved outcomes Immunization visits Major community collaborations/projects People impacted in collaborative projects Oral health visits International travel clients FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 3,248 977 750 900 600 700 10,285 90% 25,742 4 400 2,916 2,338 8,000 90% 32,000 4 400 1,700 2,000 6,500 90% 40,000 4 400 1,700 2,000 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,644,183 1,253,508 129,994 4,006,325 881,588 1,700 4,046,353 1,059,081 1,700 Total Program Expenditures 5,027,685 4,889,613 5,107,134 13-32 FY2009/2010 Adopted Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PUBLIC HEALTH NURSING Program Funding by Source Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 11 0 0 648,410 682,000 1,092,408 4,657 0 0 1,092,408 653,078 682,000 INTERGOVERNMENTAL 590,594 537,112 824,796 MISCELLANEOUS 174,161 184,189 121,351 764,755 721,301 946,147 3,557,918 3,326,001 3,095,738 0 51,934 0 160,311 5,027,685 4,889,613 5,107,134 62.6 65.0 63.1 Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-33 0 (27,159) Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 TOBACCO PREVENTION & CONTROL Function Administer Tobacco-Free Ways, Pima County's local project for tobacco education and prevention, funded by the Arizona Department of Health Services. Description of Services Provide comprehensive tobacco education and prevention services to Pima County residents. Program Goals and Objectives - Save lives by reducing tobacco use and eliminating health disparities related to tobacco use through protecting residents from secondhand smoke - Prevent and reduce youth tobacco use and access to tobacco products - Provide cessation services to assist smokers in quitting - Prevent initiation of tobacco use among youth of Pima County - Eliminate nonsmoker's exposure to environmental or secondhand tobacco smoke (SHS) - Educate business owners through Smoke Free Arizona program about Proposition 201 and the new laws protecting citizens from secondhand smoke - Identify and eliminate the disparities related to tobacco use and its effects among different population groups - Create community partnerships to collaborate on educating Pima County residents about tobacco Program Performance Measures Elementary and middle schools implementing intensive tobacco prevention curricula Tobacco retailers provided merchant education to prevent tobacco sales to minors Businesses receiving education and materials for complaince with Smoke Free Arizona Community partnerships FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 279 204 122 121 100 100 463 360 300 n/a 10 10 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 499,606 1,735,697 42,400 554,579 1,868,771 26,600 637,299 946,897 52,614 2,277,703 2,449,950 1,636,810 2,339,021 2,449,950 1,520,146 1,586 0 0 2,340,607 2,449,950 1,520,146 0 0 117,697 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (62,904) 0 0 0 (1,033) 2,277,703 2,449,950 1,636,810 7.3 11.8 11.3 13-34 Pima County FY2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Expenditures PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS 200,124,512 200,124,512 200,124,512 200,124,512 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 3,353,403 2,379,530 889,574 1,907,103 3,353,403 2,379,530 889,574 1,907,103 TOTAL DEVELOPMENT SERVICES 8,529,610 8,529,610 ENVIRONMENTAL QUALITY ADMINISTRATION AIR COMMUNICATION AND OUTREACH ENFORCEMENT WATER AND WASTE TOTAL ENVIRONMENTAL QUALITY 17,950 2,418,465 622,600 7,000 705,898 17,950 2,418,465 622,600 7,000 705,898 3,771,913 3,771,913 FACILITIES MANAGEMENT ADMINISTRATION ASSET MGT & PLANNING SERVICES BUILDING SERVICES BUSINESS SERVICES DESIGN & CONSTRUCTION SERVICES PARKING GARAGES 1,546,100 352,914 13,425,731 337,545 526,016 3,981,900 TOTAL FACILITIES MANAGEMENT 16,188,306 3,981,900 1,955,774 1,546,100 352,914 17,407,631 337,545 526,016 1,955,774 1,955,774 22,125,980 GRAPHIC SERVICES GRAPHIC SERVICES DESIGN TOTAL GRAPHIC SERVICES 629,719 629,719 629,719 629,719 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES DEVELOPMENT GIS & MULTIMEDIA SERVICES NATURAL RESOURCE PARKS OPERATIONS PLANNING RECREATION TOTAL NATURAL RESOURCES, PARKS & RECREATION 1,151,569 37,440 242,929 2,399,477 7,281,497 144,674 3,641,645 55,000 300,000 415,000 1,206,569 337,440 242,929 2,814,477 7,281,497 144,674 3,641,645 14,899,231 770,000 15,669,231 PUBLIC WORKS ADMINISTRATION ADMINISTRATION CULTURAL RESOURCES REAL PROPERTY TOTAL PUBLIC WORKS ADMINISTRATION 0 92,625 0 92,625 0 92,625 0 0 92,625 260,554 3,927,334 1,458,318 3,304,131 1,229,783 2,047,240 260,554 3,927,334 1,458,318 3,304,131 1,229,783 2,047,240 12,227,360 12,227,360 REGIONAL FLOOD CONTROL DISTRICT CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT HAZARD MITIGATION INFRASTRUCTURE REGULATORY RIPARIAN PROTECTION TOTAL REGIONAL FLOOD CONTROL DISTRICT 14-1 Pima County FY2009/2010 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Expenditures SOLID WASTE MANAGEMENT COMMUNITY SERVICES DEVELOPMENT, CLOSURE, AND REMEDIATION RESOURCE MANAGEMENT WASTE MANAGEMENT 220,000 4,000 730,000 6,224,250 220,000 4,000 730,000 6,224,250 TOTAL SOLID WASTE MANAGEMENT 7,178,250 7,178,250 9,806,455 28,155,506 2,656,970 9,806,455 28,155,506 2,656,970 40,618,931 40,618,931 TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE TOTAL TRANSPORTATION WASTEWATER RECLAMATION CONVEYANCE SYSTEM PLANNING & ENGINEERING REGIONAL WASTEWATER RECLAMATION ADMIN TREATMENT OPERATIONS TOTAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS 31,809,881 68,548,354 200,124,512 14,140,965 13,505,571 67,759,572 38,794,719 14,140,965 13,505,571 67,759,572 38,794,719 134,200,827 134,200,827 144,686,211 445,168,958 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FLEET SERVICES FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS SUPPORT SERVICES VEHICLE ACQUISITION & DISPOSITION 5,265,390 2,023,002 3,928,904 5,667,897 10,800 5 TOTAL FLEET SERVICES 16,895,993 GRAPHIC SERVICES GRAPHIC SERVICES PRODUCTION 942,783 TOTAL INTERNAL SERVICE - PUBLIC WORKS 17,838,776 14-2 Pima County FY2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Revenues PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS 63,216,238 63,216,238 63,216,238 63,216,238 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 5,196,600 437,000 560,000 29,000 5,196,600 437,000 560,000 29,000 TOTAL DEVELOPMENT SERVICES 6,222,600 6,222,600 ENVIRONMENTAL QUALITY ADMINISTRATION AIR COMMUNICATION AND OUTREACH ENFORCEMENT WATER AND WASTE 17,950 1,820,200 622,600 7,000 614,898 17,950 1,820,200 622,600 7,000 614,898 3,082,648 3,082,648 53,846 2,344,717 3,981,900 1,872,716 53,846 6,326,617 1,872,716 2,398,563 3,981,900 1,872,716 8,253,179 TOTAL ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT ADMINISTRATION BUILDING SERVICES PARKING GARAGES TOTAL FACILITIES MANAGEMENT GRAPHIC SERVICES GRAPHIC SERVICES DESIGN TOTAL GRAPHIC SERVICES 189,500 189,500 189,500 189,500 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES DEVELOPMENT NATURAL RESOURCE PARKS OPERATIONS RECREATION TOTAL NATURAL RESOURCES, PARKS & RECREATION 170,000 331,600 322,600 824,200 60,000 75,000 390,000 60,000 75,000 560,000 331,600 322,600 525,000 1,349,200 23,408,588 190,000 23,408,588 190,000 23,598,588 23,598,588 5,000 5,123,250 5,000 5,123,250 5,128,250 5,128,250 52,537,197 3,047,241 584,365 52,537,197 3,047,241 584,365 56,168,803 56,168,803 REGIONAL FLOOD CONTROL DISTRICT FLOOD CONTROL SUPPORT RIPARIAN PROTECTION TOTAL REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT RESOURCE MANAGEMENT WASTE MANAGEMENT TOTAL SOLID WASTE MANAGEMENT TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE TOTAL TRANSPORTATION 14-3 Pima County FY2009/2010 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Revenues 147,931,945 147,931,945 147,931,945 147,931,945 156,027,261 315,140,951 WASTEWATER RECLAMATION REGIONAL WASTEWATER RECLAMATION ADMIN TOTAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS 3,412,263 92,485,189 63,216,238 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FLEET SERVICES FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS SUPPORT SERVICES 15,010,032 500 1,841,600 1,345,000 4 TOTAL FLEET SERVICES 18,197,132 GRAPHIC SERVICES GRAPHIC SERVICES PRODUCTION 954,000 TOTAL INTERNAL SERVICE - PUBLIC WORKS 19,151,132 14-4 Pima County FY 2009/2010 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS 9.5 TOTAL CAPITAL PROJECTS 9.5 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 35.1 21.1 8.0 7.0 TOTAL DEVELOPMENT SERVICES 71.2 ENVIRONMENTAL QUALITY ADMINISTRATION AIR COMMUNICATION AND OUTREACH ENFORCEMENT WATER AND WASTE 10.0 19.5 4.4 4.0 6.0 TOTAL ENVIRONMENTAL QUALITY 43.9 FACILITIES MANAGEMENT ADMINISTRATION ASSET MGT & PLANNING SERVICES BUILDING SERVICES BUSINESS SERVICES DESIGN & CONSTRUCTION SERVICES PARKING GARAGES 16.0 5.0 118.0 7.0 24.0 3.0 TOTAL FACILITIES MANAGEMENT 173.0 FLEET SERVICES FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS SUPPORT SERVICES 14.7 4.0 42.0 2.0 TOTAL FLEET SERVICES 62.7 GRAPHIC SERVICES GRAPHIC SERVICES DESIGN GRAPHIC SERVICES PRODUCTION 6.0 9.6 TOTAL GRAPHIC SERVICES 15.6 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES DEVELOPMENT GIS & MULTIMEDIA SERVICES NATURAL RESOURCE PARKS OPERATIONS PLANNING RECREATION 16.6 4.0 3.5 35.0 108.7 2.0 81.5 TOTAL NATURAL RESOURCES, PARKS & RECREATION 14-5 251.3 Pima County FY 2009/2010 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PUBLIC WORKS ADMINISTRATION ADMINISTRATION CULTURAL RESOURCES REAL PROPERTY 9.0 6.0 19.0 TOTAL PUBLIC WORKS ADMINISTRATION 34.0 REGIONAL FLOOD CONTROL DISTRICT CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT HAZARD MITIGATION INFRASTRUCTURE REGULATORY RIPARIAN PROTECTION 8.0 9.0 12.0 14.3 18.0 9.0 TOTAL REGIONAL FLOOD CONTROL DISTRICT 70.3 SOLID WASTE MANAGEMENT RESOURCE MANAGEMENT WASTE MANAGEMENT 8.0 26.5 TOTAL SOLID WASTE MANAGEMENT 34.5 TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE 52.1 204.0 98.0 TOTAL TRANSPORTATION 354.1 WASTEWATER RECLAMATION CONVEYANCE SYSTEM PLANNING & ENGINEERING REGIONAL WASTEWATER RECLAMATION ADMIN TREATMENT OPERATIONS 104.0 107.0 65.0 304.0 TOTAL WASTEWATER RECLAMATION 580.0 1,700.1 TOTAL PUBLIC WORKS Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 14-6 Pima County FY 2009/2010 Adopted Budget Capital Projects Expenditures: 200,124,512 Revenues: FTEs 63,216,238 9.5 Function Statement: The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding enterprise and internal service fund projects), as detailed in the proposed Fiscal Year 2010/14 Five Year Capital Improvement Plan. Mandates: Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability, and Implementation Expenditures by Program Capital Projects 100% Sources of All Funding Fund Balance Decrease 0.01% Department Revenue 31.59% Bond Proceeds 62.46% Operating Transfers 5.94% 14-7 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: CAPITAL PROJECTS Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted CAPITAL PROJECTS 139,539,435 166,449,329 200,124,512 Total Expenditures 139,539,435 166,449,329 200,124,512 CAPITAL PROJECTS 33,841,188 36,485,609 63,216,238 Total Revenues Net Operating Transfers In/(Out) 33,841,188 (7,326,865) 36,485,609 25,770 63,216,238 11,312,871 Other Funding Sources Fund Balance Decrease/(Increase) 175,000,000 (61,974,888) 100,000,000 29,937,950 125,000,000 595,403 Total Program Funding 139,539,435 166,449,329 200,124,512 10.5 10.5 9.5 10.5 10.5 9.5 Funding by Source Revenues Staffing (FTEs) by Program CAPITAL PROJECTS Total Staffing (FTEs) 14-8 Pima County FY2009/2010 Adopted Budget Program Summary Department: CAPITAL PROJECTS Program: 4000 CAPITAL PROJECTS Function The Capital Projects budget reflects anticipated funding for the construction of Pima County funded capital projects valued at $100,000 or more and all projects funded with bonds, (excluding enterprise and internal service fund projects), as detailed in the five year Capital Improvement Plan (CIP). These projects are primarily funded through bond sales. The balance of the funding comes from Capital Projects revenue and operating transfers from other County departments. Description of Services The budgeted amount of $200,124,512 has been based on the following: Transportation $66,682,839 Facilities Management 46,768,470 Sheriff 27,719,205 Flood Control 14,070,845 Parks and Recreation 13,007,794 Finance 9,953,468 Neighborhood/Housing Reinvestment 13,163,602 Open Space 5,031,694 Cultural Resources 2,425,730 Solid Waste 577,361 Administrative Costs 723,504 ____________ Total CIP $200,124,512 Program Goals and Objectives - Complete capital projects on schedule and within cost projections - Meet the reporting requirements of Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability and Implementation - Obtain additional outside funding to offset the cost of capital projects to County taxpayers FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated $175,000,000 $33,841,188 $75,000,000 $36,485,609 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 688,049 (116,521) 138,967,907 639,643 219,054 165,590,632 723,504 0 199,401,008 139,539,435 166,449,329 200,124,512 Program Performance Measures Bonds sold (excludes sewer revenue bonds) Revenues from outside sources Total Program Expenditures Program Funding by Source $125,000,000 $63,216,238 FY2009/2010 Adopted Revenues INTERGOVERNMENTAL 17,022,948 25,848,887 51,473,938 CHARGES FOR SERVICES 8,839,064 9,424,903 10,991,612 INTEREST 4,812,517 1,117,697 750,688 MISCELLANEOUS 3,166,659 94,122 0 33,841,188 36,485,609 63,216,238 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (7,326,865) 25,770 11,312,871 175,000,000 (61,974,888) 100,000,000 29,937,950 125,000,000 595,403 139,539,435 166,449,329 200,124,512 10.5 10.5 9.5 14-9 Pima County FY 2009/2010 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2009/2010 For a comprehensive list of the active and new projects comprising the fiscal year 2010/14 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects . FY 2009/10 Adopted Department/Program Transportation 4INFRC I-19 Frontage Road: Continental Road to Canoa Road Pavement Restoration 4RTCCI La Canada Drive: Ina Road to Calle Concordia 4SRCRA Sunrise Drive: Craycroft Road to Kolb Road 4TVCHH Tanque Verde Road: Catalina Highway to Houghton Road 4RTKVI Kolb and Valencia Intersection Improvement 4KRAWB Kinney Road: Ajo Way to Bopp Road 4CLAST Camino Loma Alta: Old Spanish Trail to Colossal Cave Road 4LCITR La Cholla Boulevard: River Road to Ruthrauff Road 4LCRRI La Canada Drive: Ina Road to River Road 4RTSCB Sabino Canyon Road Bridge Deck Rehab 4RTLTM La Cholla Boulevard: Tangerine Road to Magee Road 4SAFTY Safety Improvements 4RTCCR Camino del Sol Continental Roundabout 4RTVMW Valencia Road: Mark Road to Wade Road 4RTVLS Valencia Road Street Lighting, Sidewalk, and Widening 4CEMSR Continental Elementary & Middle School Safe Routes 4RTIRO Ina Road at Oracle Road Intersection 4BLFBO Freeman Road Bike Lanes: Broadway to Old Spanish Trail 4HMSIM Hohokam Middle School Bike Lane, Pathways, and Landscape 4SWFWR Flowing Wells Sidewalks: River to Roger 4RTHSH Houghton Road and Sahuarita Road Intersection Improvements 4RTCVV Camino Verde/Valencia Rd Intersection Improvements 4PRDWE Picture Rock & Desert Winds Enhancements 4MCFTL Magee Road/Cortaro Farms Road: La Canada Drive to Thornydale Road 4RTMLI Magee Road/Cortaro Farms Road: Magee/La Cholla Intersection 4COLRV Camino De Oeste: Los Reales to Valencia Road 4BLEHO Escalante Bike Lanes: Houghton to Old Spanish Trail 4LEMSI Laguna Elementary School Sidewalks/Landscaping 4RTMLO Mona Lisa/Orange Grove Intersection Improvements 4RTHCS Curtis/Shannon HAWK 4SRSAC Agua Caliente Safe Routes to School 4VAKDP Valencia Road: Alvernon to Kolb 4SRTSD Safe Routes to School Demonstration Project 4RTCAS Campbell Avenue/Skyline Widening (Camino Luz) 4CRRSD Craycroft: River to Sunrise 4RTALR Alvernon Way/Los Reales 4IOSBP Ina Road and Oracle Bus Pull Out 4SWCLC Continental Sidewalks: La Canada to PCC Entrance 4HDBPE Homer Davis Elementary Bicycle & Pedestrian Enhancement 4KINOP Kino Parkway Overpass at 22nd Street 4RTAWV Alvernon Way/Valencia Intersection Improvements 4BLCCS Continental Road Bike Lanes: Camino Del Sol to La Canada 4DBLVD Dodge Blvd: Ft Lowell Road to River Road Bike Lanes and Sidewalks 4NCTRP Neighborhood Transportation Improvements 4HRSTV Houghton Road: Interstate 10 to Tanque Verde Road 4MLREP Mt. Lemmon Highway Repairs mile posts 9.8 to 10.5 4RTSUN Sunset Road: Silverbell Road to I-10 to River Road 4TADAI ADA Pedestrian Improvements 4VMCLT Valencia Road: Mark Road to Camino de la Tierra 14-10 10,205,000 9,969,000 6,815,000 6,440,000 4,233,973 3,675,244 3,211,761 2,907,585 1,884,936 1,700,000 1,690,000 1,680,000 890,000 882,000 722,897 700,000 606,500 600,000 588,166 525,000 502,500 500,000 425,000 411,750 400,000 389,000 350,000 343,183 326,050 277,000 259,000 250,000 250,000 229,000 185,000 175,000 165,000 143,000 132,443 120,000 100,000 100,000 94,173 77,776 73,000 50,000 50,000 50,000 50,000 50,000 Pima County FY 2009/2010 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2009/2010 For a comprehensive list of the active and new projects comprising the fiscal year 2010/14 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects . FY 2009/10 Adopted Department/Program 4INCRI 4BLOGO 4EWRDP 4SSVSP 4TNRRB 4TVMEM 4SHSRS 4BLTVP 4KRSCS 4BLMPS 4OGSBI 4SSSRI 4TSBBB 4AWRRF 4BBECC 4BLAGL 4BLBCS 4BLCCI 4BLTTS 4BLVCM 4ITSCS 4ITSVD 4MRLCO 4RTBAT 4RTICS 4RTWIR 4STBSP 4TPSML 4TRRCA 4VRISP Canoa Road Interchange Orange Grove Bike Lanes: Oracle to Camino La Zorrola Edwin Road Sunset Villa Sidewalk/Pedestrian Enhancement Rose Neighborhood Veterans Memorial Overpass Sam Hughes Safe Routes to School Tanque Verde Bike Lanes: Powderhorn to Fennimore Kolb Road: Sabino Canyon Road to Sunrise Drive Mission Road Paved Shoulder Orange Grove/Silverbell Int Imp Sunset/Sunray Int Impr Silverbell Road at Blanco/Brawley Washes Alvernon Way: River Road to Ft Lowell Road Broadway Boulevard: Euclid Avenue to Country Club Alvernon Bike Lanes: Golf Links to Ajo Bear Canyon Bike Lanes: Snyder to Indian Bend Country Club Road Bike Lane: Irvington to Valencia Tangerine Road Bike Lanes: Thornydale to Shannon Valencia Road Bike Lanes: Cardinal to Mission Intelligent Transportation Systems (Signals Coordination & Cabinet Upgrade) Video Detection at Traffic Signals Magee Road: La Cañada Drive to Oracle Road Traffic Signal Battery Back-up System Ina Road Corridor Signal Timing Traffic Signal Wireless Communication System Square Tube Breakaway Sign Posts Twin Peaks: Sidewinder to Marana Town Limits River Road: Campbell Avenue to Alvernon Way Colossal Cave Road: Acacia School to Old Vail Road Transportation Totals: Facilities Management BPSYCH Psychiatric Hospital BPSYUC Psychiatric Urgent Care Center BWBLIB Wilmot Branch Library BJUSCT Justice Court/Municipal Court Complex Stadium Projects X6BUPG 33 N Stone: Elevator Mods X6ADM9 Admin Building 9th Floor Rehab BOWWOW Animal Care Center X6JACK Jackson Employment Center X6TRAN Central Plant Transformer BSCRM8 Superior Court 8th Floor Remodel X6COMP Downtown Complex BRPCBD Roy Place Commercial Bldg Restoration X6GVLR GV Library Roof & HVAC System Replacement BJAMJP Corrections Jail Security: Main Jail Pod Restoration X6HWLU H&W Leibert Units Replacement X6NSTR 33 N. Stone: Transformer Replacement X6PDSH PDS HVAC & Emergency Power Upgrade 14-11 35,289 29,053 25,000 25,000 25,000 25,000 20,000 13,560 5,000 2,000 2,000 2,000 2,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 66,682,839 20,420,000 8,550,000 3,603,000 3,500,000 1,500,000 1,157,000 947,000 870,777 773,287 710,000 670,000 500,000 483,268 475,000 463,773 300,000 300,000 280,000 Pima County FY 2009/2010 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2009/2010 For a comprehensive list of the active and new projects comprising the fiscal year 2010/14 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects . FY 2009/10 Adopted Department/Program X6NSTE X6QDLR BSDGRW B14135 X6PWBF X6BADA XAMAD2 X6BMOV X6BREM Sheriff SCOMMS SCOMOC Flood Control 5URBAD 4F2205 5FLPRA 4BFACQ 5PTOWN 5UDTON 5PKOLB 5UDPYT 5UDSTU 5PWSTV 5SERAJ 5PMULL 4FPDLI 5PWWSS 5SCWSS 5CRLFR 5DVRDB 5WLISC 5FTRDN 5MEDIO 5SCRGF 5SCRWY 5ACWTV 5CDOPK 33 N. Stone: Emergency Generator Quincy Douglas Library Roof Replacement Arizona Sonora Desert Museum: Gray Water ADA Facility Accessibility Projects PWB Fire Pump Replacement 33 N Stone: ADA Restrooms Amado Food Bank Phase 2 33 N Stone: Move in Coordination 33 N Stone: Remodels Facilities Management Totals: 275,000 224,000 180,000 167,408 125,000 100,000 100,000 75,000 18,957 46,768,470 Regional Public Safety Communications System Communications Emergency Operations Center Sheriff Totals: 23,653,220 4,065,985 27,719,205 Urban Drainage Arroyo Chico Detention Basin (USACOE) Floodprone and Riparian Land Acquisition Floodprone Land Acquisition Program Pantano Wash: Pantano Townhomes Bank Protection Tohono O'Odham Nation Urban Drainage Pantano Wash: Kolb Executive Park Bank Protection Pascua Yaqui Tribe Black Wash Urban Drainage Flood Control Improvements City of South Tucson Urban Drainage Pantano Wash: Speedway to Tanque Verde Santa Cruz River Flood Control, Erosion Control and Linear Park: Ajo to 29th St Pantano Wash: Mullins Landfill Bank Protection Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE) Pantano Wash Watershed Study Santa Cruz River Watershed Study Santa Cruz River Continental Ranch Remediation Diablo Village Regional Detention Basins Santa Cruz Levee Improvements Tres Rios del Norte (USACOE) El Rio Medio (USACOE) Santa Cruz River: Grant Road to Camino del Cerro River Park Santa Cruz Right-of-Way: Franklin to Prince Agua Caliente Wash at Tanque Verde Road Canada del Oro River Park: Thornydale to Magee Flood Control Totals: 3,000,000 1,900,000 1,200,000 1,000,000 900,000 893,511 814,000 802,700 677,634 608,000 500,000 460,000 300,000 250,000 250,000 100,000 80,000 80,000 50,000 50,000 50,000 50,000 30,000 25,000 14,070,845 Parks and Recreation PJULPK Julian Wash Linear Park PPANTP Pantano River Park: 22nd Street to Michael Perry Park PBLSRD Bicycle Lane on Sahuarita Road PSHRNG Southeast Regional Park/Shooting Range PMEHPK Mehl-Foothills Park PTTSYS Tortolita Trail System PATTUR Atturbury Wash Sanctuary 14-12 2,943,188 2,733,108 1,470,021 1,083,775 919,640 861,459 650,000 Pima County FY 2009/2010 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2009/2010 For a comprehensive list of the active and new projects comprising the fiscal year 2010/14 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects . FY 2009/10 Adopted Department/Program PRTJAY PARRCH PRP451 PNCMPK PR5BUD PRP322 PRJMPK PRT231 PXSAGU PRHCPK PHGREE Finance FNPMCR Thomas Jay Park Improvements Arroyo Chico Marana Rattlesnake Park/Continental Ranch Northside Community Park Future Play Field Improvements (to be determined) Divided Urban Pathway: Mountain Ave to First Ave Joaquin Murieta Park Improvements Various Trail Acquisitions/Developments Saguaro Ranch Trailhead Marana Cultural and Heritage Park Houghton Greenway Parks and Recreation Totals: FNPimacore Finance Totals: 479,585 400,000 398,532 341,898 334,215 148,087 96,025 85,218 50,000 10,000 3,043 13,007,794 9,953,468 9,953,468 Neighborhood/Housing Reinvestment HR4017 Sunnyside Pointe-Phase 1 HR4015 Esperanza En Escalante Veterans Housing Project HR4006 Ghost Ranch Lodge NHS Program HR4005 MLK Apartments HR4016 Honea Heights Redevelopment Project HR4014 Pima Foreclosure Recovery Project NR4042 Menlo Park Neighborhood NR4045 West University Neighborhood Association NR4048 Dunbar Springs NR4039 NW Neighborhood Assoc NR4036 Kino Coalition: Hidalgo Park NR4035 Continental Health Clinic NR4029 Midtown Sidewalk Project NR4014 Robles Junction/Three Points NR4022 Barrio Anita NR4024 Catalina Community Services Building HR1611 Copper Vista Phase II NR4032 Palo Verde Lighting Project NR4041 Picture Rocks Neighborhood NR4007 Rose Neighborhood Reinvestment NR4034 Catalina Health Facility NR4030 Miracle Manor II Neighborhood NR1612 Barrios Unidos NR4025 Barrio Viejo Park NR4044 El Cortez Neighborhood Project HR4010 Iowa Project HR4008 Lessons From Civano Project NR4011 Miles School HR4012 Westmoreland Neighborhood Project Neighborhood/Housing Reinvestment Totals: 14-13 1,464,218 1,178,000 1,100,000 970,000 808,085 600,000 500,000 498,975 476,190 464,826 457,850 457,000 456,109 455,500 411,355 395,000 329,672 328,325 318,650 290,000 264,687 250,000 183,331 150,000 118,516 110,000 89,524 15,304 12,000 10,485 13,163,602 Pima County FY 2009/2010 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2009/2010 For a comprehensive list of the active and new projects comprising the fiscal year 2010/14 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects . FY 2009/10 Adopted Department/Program Open Space OSROCK OS116B OSDD04 OSDMEP Rocking K Inholdings/Empirita 36th Street Corridor - General Sands Ranch Davis Monthan Encroachment Prevention Open Space Totals: 2,072,675 2,000,000 777,325 181,694 5,031,694 Cultural Resources FTLOWL Fort Lowell - Atkins Steel Acquisition DUNBAR Dunbar School CRBLDG Canoa Ranch Buildings Rehabilitation TUMAMO Tumamoc Hill Acquisition HONEYB Honey Bee Village Site Acquisition STEAMP Steam Pump Ranch Rehabilitation AJOCUR Ajo Curley School Historic Art Institute PANTOW Pantano Townsite Preservation DAKOTA Dakota Wash Site Acquisition CRGNRL Canoa Ranch General: Repairs, etc. ANZATR Anza National Historic Trail MMOUND Marana Mound Community Site Acquisition ATLANO Anza Trail/Llano Grande Campsite ATOITP Anza Trail/Oit Pars Campsite LMORTE Los Morteros Preservation ATLMOR Anza Trail/Los Morteros Campsite Cultural Resources Totals: 684,100 625,000 418,262 187,074 156,604 100,213 85,000 49,500 45,332 36,145 10,000 10,000 5,000 5,000 5,000 3,500 2,425,730 Communications X7DTTS Downtown Telephone Replacement and Upgrades Communications Totals: 1,000,000 1,000,000 Solid Waste 211047 2ECDCR 211037 Environmental Remediation/El Camino Del Cerro Landfill El Camino del Cerro LOU Project Sahuarita Expansion Phase 1 Solid Waste Totals: Fleet Services FSFUEL Fleet Management System Fleet Services Totals: 303,713 208,648 65,000 577,361 250,000 250,000 Wastewater Reclamation 3RPI09 ROMP Plant Interconnect 3RIR06 Ina Road WPCF Biosolids Facilities Improvements 3RIR03 ROMP Ina Road WPCF HPO Replacement 3JOC0A Large Line Rehabilitation & Construction JOC 3SCP04 Santa Cruz Interceptor, Phase III 3MVW01 Mission View Wash 3RIR04 ROMP Ina Road WPCF 12.5 MGD Expansion 3IRD16 Ina Road WPCF Digester Gas Equipment Replacement 3PES21 Park/18th Sewer Augmentation 3RWC11 ROMP 32 MGD Reclamation Campus 14-14 25,016,811 12,933,608 6,849,893 6,293,832 5,029,053 4,506,000 3,520,270 3,100,000 2,500,000 1,881,046 Pima County FY 2009/2010 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2009/2010 For a comprehensive list of the active and new projects comprising the fiscal year 2010/14 Pima County Capital Improvement Plan refer to the Capital Improvement Program section - Summary of Active Capital Improvement Projects . FY 2009/10 Adopted Department/Program 3IRG11 3RSC15 3PPS02 3AVS01 3RYP89 3IRE07 3RWC13 3GVB20 3RIR05 3MAR10 3IRS01 3CLS83 3IWC01 3GVS11 3RWC14 3IRS09 3ICO01 312058 3AVT20 3CDT21 3CON02 3CPS04 3CON01 3CON03 3GVS10 3IRU13 3RPW01 3SCP06 3ROC01 3RIR07 3RHE01 313118 3RWC12 3RR01B 3CDT20 3MSL01 3W5080 3RIR08 3APS01 3SPS01 3IRL04 Ina Road WPCF-Gravity Belt Thickeners for Biosolids ROMP SCADA Prudence Lift Station WW Avra Valley WRF Security Richey Yard Field Operations Division Facility Ina Road WPCF Enclosed Transfer Station Dewatering PCRWRD Laboratory Green Valley BNROD Exp 2.0 to 4.0 MGD ROMP Ina Road WPCF BNRAS System Modification Marana WWTP Expansion (1.0 mgd) Ina Road WRF Rough Screens Capstan Lift Station Ina Road WRF Washer Compactor Replacement Green Valley WWTF: Screens, Washer, & Compactors ROMP Staff Facilities @ WRC Ina Road WPCF SCADA Process Optimization Ina Road WRF Odor Control for Centrifuge Tanque Verde Interceptor: Tucson Country Club to Craycroft Road Avra Valley BNROD Expansion to 4 MGD Corona de Tucson WWTF: Odor Control for Headworks RW Conveyance Vapor Treatment Unit Odor Control Continental Ranch Regional Pump Station Region Wide Conveyance Odor Control System Region Wide Conveyance Odor Control Green Valley WWTF: Sludge Digestion Facility Cover Ina Road WPCF: Upgrade of Blower Heat Exchanger Roger Road WRF Process Water Sabino Creek Pump Station Roger Road WRF Odor Control for Digesters ROMP Ina Road WPCF Power Generation & Distribution Roger Road WRF Heat Exchanger for Gas System Arivaca Junction WWTF Relief Sewer Roger Road WWTP Demolition Roger Road WWTP Rehabilitation Electrical Study Corona de Tucson WWTF-Sludge Storage Facility Marana WRF Sludge Loading Ina Scum Pumping System R07F Ina Road WPCF Class A Biosolids Improvements Alhaja Pump Station Rehab Sunrise Lift Station Ina Road WPCF Lighting Improvements Wastewater Reclamation Totals: Total Capital Improvement Projects Administrative Costs Total Capital Improvement Program Less: Communications Capital Projects Less: Fleet Services Capital Projects Less: Wastewater Reclamation Capital Projects Total FY 2009/10 Recommended Capital Projects Fund 14-15 1,450,000 1,400,000 1,350,000 993,000 749,642 736,000 708,770 700,000 557,405 550,000 539,500 460,000 455,000 360,000 351,502 350,000 325,000 283,926 273,200 250,000 250,000 214,000 200,000 200,000 200,000 200,000 200,000 195,000 187,500 173,443 150,000 117,000 83,307 56,376 50,000 50,000 50,000 20,000 10,000 10,000 5,000 87,095,084 287,746,092 723,504 288,469,596 (1,000,000) (250,000) (87,095,084) 200,124,512 This page intentionally left blank. 14-16 Pima County FY 2009/2010 Adopted Budget Development Services Expenditures: 8,529,610 Revenues: FTEs 6,222,600 71.2 Function Statement: Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 9: Building Permits; Chapter 6: County Planning and Zoning; Chapter 8: Development Fees; and Chapter 9: Protected Development Rights; and Pima County Code Title 15: Buildings and Construction; and Title 18: Zoning Expenditures by Program Support 22.36% Permitting 39.31% Subdivision and Development Review 10.43% Planning 27.90% Sources of All Funding Fund Balance Decrease 27.05% Department Revenue 72.95% 14-17 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: DEVELOPMENT SERVICES Expenditures by Program PERMITTING FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 5,962,305 6,215,056 3,353,403 PLANNING 3,574,315 2,717,393 2,379,530 SUBDIVISION AND DEVELOPMENT REVIEW 2,120,898 1,627,471 889,574 SUPPORT 3,298,403 1,958,200 1,907,103 14,955,921 12,518,120 8,529,610 Total Expenditures Funding by Source Revenues PERMITTING 7,831,627 9,382,837 5,196,600 PLANNING 457,569 530,975 437,000 SUBDIVISION AND DEVELOPMENT REVIEW 887,461 1,142,225 560,000 SUPPORT 620,601 506,500 29,000 11,562,537 0 6,222,600 0 Total Revenues Net Operating Transfers In/(Out) 9,797,258 (77,074) Other Funding Sources Fund Balance Decrease/(Increase) 0 5,235,737 0 955,583 0 2,307,010 14,955,921 12,518,120 8,529,610 Total Program Funding Staffing (FTEs) by Program PERMITTING 98.0 72.0 35.1 PLANNING 35.3 29.6 21.1 SUBDIVISION AND DEVELOPMENT REVIEW 26.7 18.7 8.0 SUPPORT 22.0 15.0 7.0 182.0 135.3 71.2 Total Staffing (FTEs) 14-18 Pima County FY2009/2010 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PERMITTING Function Ensure building safety and sustainability through the review of construction plans and inspections. Ensure compliance with zoning code and other applicable regulations including grading, floodplain, and plant preservation requirements. Verify compatibility with surrounding neighborhoods, uses, and zones. Description of Services Provide plan review of commercial and residential structures. Make zoning determinations; verify permitted uses and adherence to adopted development standards such as height and setbacks. Issue addresses and street names, create construction permit applications, review permit applications for required approvals, issue construction permits, and collect fees. Schedule inspection requests and maintain construction records. Provide on-site inspections for building codes compliance and other County department requirements. Review lot split requests. Apply standards to minimize physical impact of hillside development and protect aesthetics by regulating grading. Regulate encroachment and building development within areas subject to flooding or erosion. Ensure consistent, comprehensive, and timely implementation of water and wastewater requirements related to building permitting. Implement processes and procedures to enforce rules, codes, and ordinances. Program Goals and Objectives - Provide timely processing of building permits and inspection requests . Approve at least 95% of permits within 5 working days from date of initialization . Perform 100% of building inspections on the scheduled inspection date - Provide clear and accessible information to help customers understand and comply with requirements . Increase the percent of applicants who rate employees highly in terms of assisting them in understanding the permitting process . Increase the percent of building complainants or violators who rate employees highly in terms of assisting them in understanding the violation and remedy . Increase the percent of inspection customers who rate employees highly in terms of assisting them in understanding the inspection process - Improve the efficiency of building safety enforcement process . Resolve building complaints within 100 working days Program Performance Measures Permits approved within 5 working days from date of initialization Permit applicants who rate employees highly in terms of assisting them in understanding the permitting process. Building complaints resolved within 100 working days Building complainants or violators who rate employees highly in terms of assisting them in understanding the violation and remedy Building inspections performed on the scheduled inspection date Inspection customers who rate employees highly in terms of assisting them in understanding the inspection process FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 66% 74% 95% n/a 70% 80% 66% n/a 56% 70% 100% 80% 93% 95% 100% n/a 70% 80% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 4,615,909 1,346,396 5,068,211 1,146,845 2,266,258 1,087,145 5,962,305 6,215,056 3,353,403 LICENSES & PERMITS 5,525,304 7,176,537 3,220,100 CHARGES FOR SERVICES 2,218,469 2,153,300 1,899,000 87,854 53,000 77,500 7,831,627 9,382,837 5,196,600 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 14-19 Pima County FY2009/2010 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PERMITTING Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 0 (1,869,322) 0 (3,167,781) 0 (1,843,197) 5,962,305 6,215,056 3,353,403 98.0 72.0 35.1 14-20 Pima County FY2009/2010 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PLANNING Function Provide land use planning services including planning proposal reviews, ordinance development, comprehensive plans, and appeals in unincorporated Pima County. Administer the comprehensive plan amendment and update processes, rezoning process, appeals processes, Board of Adjustment, Design Review Committee, and hearing officer cases. Prepare zoning code text amendments as required. Description of Services Update, amend, and maintain the comprehensive plan. Participate in inter-jurisdictional planning efforts. Prepare special planning area studies. Prepare reports, notifications, and analyses on rezoning, specific plans, and special appeals. Update and maintain the official zoning base maps and records. Review rezoning, specific plans, and special appeals for environmental policy compliance. Coordinate environmental policy with other Public Works departments and perform necessary field work. Review plat note modifications, plat waivers, and other modification requests. Prepare Board of Adjustment and Design Review Committee packets and reports. Implement processes and procedures necessary to enforce and observe rules, codes, and ordinances as adopted by Pima County. Oversee and coordinate zoning code text amendments. Administer and staff the hearing officer process and prepare hearing officer appeal cases. Assist in the creation, adoption, and implementation of the Sonoran Desert Conservation Plan. Program Goals and Objectives - Meet statutory guidelines for completing comprehensive plan amendments . Ensure Board of Supervisors (BOS) act on the Annual Comprehensive Plan Amendment by December 31st - Provide timely, accurate processing of rezoning applications, inspection requests, and code text amendments . Increase to 80% of rezoning applications approved by Board of Supervisors within 200 working days from the time accepted - Provide clear and accessible information to help customers understand and comply with requirements . Increase to 80% the rezoning customers who rate employees highly in terms of assisting them in understanding the rezoning process . Increase to 80% the comprehensive plan amendment customers who rate employees highly in terms of assisting them in understanding the Comprehensive Plan Amendment process - Improve the effectiveness of code text amendments . Increase to 80% the code text amendments approved/denied by the Board of Supervisors within eight months from the time of initiation . Improve communication so that at least 80% of the code implementers/interpreters rate the aggregate code amendments highly in terms of their effectiveness . Increase percent of zoning complaints and violators who rate employees highly in terms of assisting them in understanding the violation and remedy - Improve the efficiency of zoning code enforcement process . Resolve zoning code complaints within 100 working days Program Performance Measures Annual Comprehensive Plan Amendment applications acted on by the BOS by December 31st of the application year Comprehensive Plan Amendment customers that rate employees highly in terms of assisting them in understanding the rezoning process Rezoning applications approved by the BOS within 200 working days from the time accepted Rezoning customers who rate employees highly in terms of assisting them in understanding the rezoning process Code Text Amendments approved/denied by the BOS within 8 months from the time of public initiation Code implementers/interpreters who rate the aggregate code amendments highly in terms of their effectiveness Zoning complaints resolved within 100 working days Zoning complainants or violators who rate employees highly in terms of assisting them in understanding the violation and remedy FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 94% 75% 100% n/a 75% 80% 75% 75% 80% 100% 100% 100% 25% 60% 80% 49% 75% 80% 75% 71% 79% 75% 100% 80% 14-21 Pima County FY2009/2010 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PLANNING Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,753,789 795,198 25,328 2,163,433 553,960 0 1,680,050 699,480 0 3,574,315 2,717,393 2,379,530 364,722 467,975 400,000 92,847 63,000 37,000 457,569 530,975 437,000 0 0 0 0 3,116,746 0 2,186,418 0 1,942,530 3,574,315 2,717,393 2,379,530 35.3 29.6 21.1 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-22 Pima County FY2009/2010 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 SUBDIVISION AND DEVELOPMENT REVIEW Function Review subdivision plats, development plans, and sewer and paving/grading improvement plans for conformity to Pima County codes and standards. Description of Services Review subdivision tentative and final plats for Arizona Department of Environmental Quality (ADEQ), Development Services, Department of Transportation, Wastewater Reclamation (WR), and Department of Environmental Quality (PDEQ) requirements. Review improvement plans for sanitary sewer, grading, paving, and hydrology engineering design. Prepare staff reports for Planning & Zoning, Design Review Committee, and Board of Adjustment meetings on infrastructure needs and considerations. Prepare reports on Design Review Committee appeals to hillside development zone, buffer overlay, and scenic gateway for the Design Review Committee. Review subdivision plats and development plans for compliance with landscaping and native plant preservation ordinances. Coordinate review and approval of subdivision plats and development plans with the Subdivision and Development Review Committee, utilities, and outside service providers. Program Goals and Objectives - Provide timely and accurate processing of development plan, subdivision plat, and improvement plan applications . Approve at least 90% of development plans and subdivision plats within 350 working days from the time of initiation . Approve at least 80% of development plans and subdivision on the second submittal . Approve at least 90% of sewer improvements within 125 working days from the time of submittal until the approval letter is distributed . Approve at least 95% of sewer improvements not requiring a revision initiated by PDEQ, ADEQ, or WR . Approve at least 90% of paving and grading improvement plans within 150 working days from the date of submittal . Approve al least 90% of paving and grading improvements by the third submittal Program Performance Measures Development plans and subdivision plats approved within 350 working days Development plans and subdivisions approved on the second submittal Sewer improvements approved within 125 working days Sewer improvements not requiring a revision initiated by PDEQ, ADEQ or Wastewater Reclamation approved Paving and grading improvement plans approved within 150 working days Paving and grading improvements approved by the third submittal FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 66% 78% 90% 43% 52% 80% 81% 87% 90% 77% 95% 95% 72% 93% 90% 72% 90% 90% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,536,397 584,501 1,334,659 292,812 704,486 185,088 2,120,898 1,627,471 889,574 884,154 1,135,725 560,000 3,307 6,500 0 887,461 1,142,225 560,000 0 0 0 0 1,233,437 0 485,246 0 329,574 2,120,898 1,627,471 889,574 26.7 18.7 8.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-23 Pima County FY2009/2010 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 SUPPORT Function Provide vision and leadership to the department, develop the strategic plan, ensure compliance with mandates and Pima County administrative and fiscal policy and procedures, and pioneer the automation and deployment of technology throughout the department and its processes. Description of Services Provide administrative, policy, financial, and organizational support and direction. Provide strategic planning and organizational development. Represent department's positions, decisions, and initiatives to the public, customers, and the media. Prepare and administer the budget for the department. Perform other functions as necessary in the administration of the department, in cases of emergencies, or as directed by the County Administrator or Deputy County Administrator. Ensure departmental operations have the needed information technology operations support, geographic information systems (GIS) support, and computer-aided design (CAD) support. Ensure departmental operations have the needed network, hardware, Help Desk, business application and electronic government support for land development. Program Goals and Objectives - Enhance financial stability . Increase the percent of department operating costs covered annually by generated revenue - Provide excellent customer service . Increase the percent of customers who feel employees helped them fully understand and comply with regulatory policies and requirements - Increase the number of core processes that achieve measurable process improvements in time, quality, and/or cost annually Program Performance Measures Department operating costs covered annually by generated revenue Customers who feel employees helped them fully understand and comply with regulatory policies and requirements Core processes that achieved measurable process improvements in time, quality, and/or cost annually FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 66% 49% 80% 61% 70% 80% 7 9 10 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,474,140 824,263 1,228,292 729,908 1,443,781 463,322 3,298,403 1,958,200 1,907,103 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues CHARGES FOR SERVICES 14 0 0 555,768 500,000 7,500 MISCELLANEOUS 26,226 6,500 21,500 MEMO REVENUE 38,593 0 0 Operating Revenue Sub-Total 620,601 506,500 29,000 Net Operating Transfers In/(Out) (77,074) INTEREST Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 2,754,876 0 1,451,700 0 1,878,103 3,298,403 1,958,200 1,907,103 22.0 15.0 7.0 14-24 Pima County FY 2009/2010 Adopted Budget Environmental Quality Expenditures: 3,771,913 Revenues: FTEs 3,082,648 43.9 Function Statement: Preserve and protect the environment of Pima County for the long term benefit of the residents' health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269: Recycling and Waste Reduction; Title 49, Chapter 3: Air Quality, Article 1: General Provisions, 49-402: State and County Control; Article 3: County Air Pollution Control; and Pima County Code Title 7: Environmental Quality; Title 13: Public Services; and Title 17: Air Quality Control Expenditures by Program Administration 0.48% Water and Waste 18.71% Enforcement 0.19% Communication and Outreach 16.50% Air 64.12% Sources of All Funding Fund Balance Decrease 7.76% Operating Transfers 10.51% Department Revenue 81.73% 14-25 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: ENVIRONMENTAL QUALITY Expenditures by Program FY2007/2008 Actual ADMINISTRATION FY2008/2009 Adopted FY2009/2010 Adopted 50,676 135,450 17,950 2,244,412 2,314,417 2,418,465 660,395 731,513 622,600 76,150 25,300 7,000 WATER AND WASTE 1,353,549 959,313 705,898 Total Expenditures 4,385,182 4,165,993 3,771,913 AIR COMMUNICATION AND OUTREACH ENFORCEMENT Funding by Source Revenues ADMINISTRATION AIR COMMUNICATION AND OUTREACH 51,878 35,450 17,950 2,319,052 1,792,700 1,820,200 659,376 731,513 622,600 3,184 25,300 7,000 940,656 959,313 614,898 3,974,146 422,936 3,544,276 408,906 3,082,648 396,605 0 212,811 0 292,660 4,385,182 4,165,993 3,771,913 12.5 10.5 10.0 ENFORCEMENT WATER AND WASTE Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 0 (11,900) Staffing (FTEs) by Program ADMINISTRATION AIR 23.1 23.6 19.5 COMMUNICATION AND OUTREACH 5.8 4.4 4.4 ENFORCEMENT 5.0 5.0 4.0 WATER AND WASTE 14.0 9.0 6.0 Total Staffing (FTEs) 60.4 52.5 43.9 14-26 Pima County FY2009/2010 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 ADMINISTRATION Function Plan, organize, and direct activities of the department. Description of Services Develop and implement all financial, administrative, and policy activities of the department. Provide the County Administrator's office and elected officials with briefings, presentations, and testimony regarding department operations and activities. Develop departmental monitoring, permitting, outreach, and enforcement priorities. Represent the department at workshops, public meetings, and public hearings. Program Goals and Objectives - Provide for the timely, efficient, and cost effective delivery of departmental services . Have knowledgeable and professional employees . Develop and improve new and existing processes to meet customers' needs Program Performance Measures Training and development plans updated for all employees Monthly briefings of department finances and revenue conducted Process improvements identified and implemented Provide administrative support and information to Environmental Quality Advisory Commitee Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 100% 100% 100% yes yes yes yes yes yes yes yes yes FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 9,974 40,702 0 139 128,311 7,000 347 17,603 0 50,676 135,450 17,950 51,549 35,000 17,500 329 450 450 51,878 35,450 17,950 0 Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 (1,202) 0 100,000 0 0 50,676 135,450 17,950 12.5 10.5 10.0 14-27 Pima County FY2009/2010 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 AIR Function Implement federal, state, and local air quality regulations within Pima County. Description of Services Develop air management strategies, issue permits to regulated facilities, conduct compliance activities, and monitor air quality for compliance with national air quality standards. Program Goals and Objectives - Maintain and protect the air quality of Pima County through research and regulation - Meet the National Ambient Air Quality Standards (NAAQS) for air pollutants - Meet or exceed the required air monitoring data recovery rate of 75% Program Performance Measures Air monitoring sites operational Average air monitoring data recovery rate Stationary source inspections Stationary source permits issued with revisions Activity permits issued NAAQS air pollutant standards met FY2007/2008 Actual FY2008/2009 Estimated 31 97% 35 12 513 yes 31 95% 100 12 400 yes FY2009/2010 Planned 31 95% 50 15 400 yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,303,382 850,629 90,401 1,429,908 827,530 56,979 1,737,410 676,555 4,500 2,244,412 2,314,417 2,418,465 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues LICENSES & PERMITS 1,202,585 1,202,500 1,175,000 INTERGOVERNMENTAL 50,000 50,000 50,000 FINES AND FORFEITS 87,700 0 0 MISCELLANEOUS 10,104 10,200 10,200 1,350,389 1,262,700 1,235,200 968,343 530,000 585,000 320 0 0 Grant Revenue Sub-Total 968,663 530,000 585,000 Net Operating Transfers In/(Out) 422,936 408,906 396,605 0 (497,576) 0 112,811 0 201,660 2,244,412 2,314,417 2,418,465 23.1 23.6 19.5 Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-28 Pima County FY2009/2010 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 COMMUNICATION AND OUTREACH Function Assist in the implementation of federal, state, and local air quality, water quality, and waste management and disposal regulations in Pima County. Description of Services Develop and implement public education and outreach programs to the public regarding mandated air quality, water quality, and waste reduction activities. Program Goals and Objectives - Maintain and protect the air quality of Pima County through community education events - Maintain and protect the water quality of Pima County through community education events - Reduce waste and encourage recycling through community education events Program Performance Measures Community education events instituted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 271 260 FY2007/2008 Actual FY2009/2010 Planned 260 FY2008/2009 Adopted FY2009/2010 Adopted 273,025 387,370 313,582 417,931 294,698 327,902 660,395 731,513 622,600 Revenues INTERGOVERNMENTAL Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 116,344 158,125 123,500 116,344 158,125 123,500 542,783 573,288 499,000 249 100 100 543,032 573,388 499,100 0 0 0 0 1,019 0 0 0 0 660,395 731,513 622,600 5.8 4.4 4.4 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-29 Pima County FY2009/2010 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 ENFORCEMENT Function Enforce federal, state, and local air quality, water quality, and solid waste enforcement regulations within Pima County. Description of Services Develop and conduct enforcement activities for air quality, water quality, and solid waste. Perform enforcement activities including tracking all violations; recommending, developing, and executing settlement agreements and consent orders; and developing requests for County Attorney action. Conduct investigations, surveillance, and enforcement activities regarding illegal dumping of solid waste within Pima County. Conduct illegal dumping remediation projects on public land when responsible party cannot be identified. Program Goals and Objectives - Investigate instances of illegal dumping in Pima County - Initiate clean up and remediation on public lands from such activities Program Performance Measures Illegal dumping sites investigated Illegal waste removed from public lands (tons) Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 712 99 650 85 FY2007/2008 Actual FY2009/2010 Planned 675 90 FY2008/2009 Adopted FY2009/2010 Adopted 113,336 (38,452) 1,266 192,653 (167,353) 0 182,283 (175,283) 0 76,150 25,300 7,000 3,184 25,300 7,000 3,184 25,300 7,000 0 0 0 0 72,966 0 0 0 0 76,150 25,300 7,000 5.0 5.0 4.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-30 Pima County FY2009/2010 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 WATER AND WASTE Function Implement federal, state, and local regulations regarding water, wastewater, onsite disposal systems, and solid waste within Pima County. Implement storm water management programs and conduct storm water sampling pursuant to Pima County's Municipal Separate Storm Sewer System (NPDES) permit. Description of Services Issue approvals for the construction or modification of water, wastewater, and onsite disposal systems and conduct compliance activities. Conduct compliance activities for solid and liquid waste haulers. Implement storm water management, monitoring, and education activities as required by Pima County's federal storm water permit. Conduct private well testing in the Environmental Protection Agency superfund area. Program Goals and Objectives - Ensure the proper construction and operation of water, wastewater, and onsite disposal systems - Comply with Arizona Department of Environmental Quality permit requirements for the Municipal Separate Storm Sewer System permit - Educate and inform small privately owned water companies of water programs and water quality issues Program Performance Measures Septic site suitability and final inspections performed Water and wastewater plans reviewed Plans reviewed within licensing timeframe Minimum number of samples obtained for storm water events Private wells in superfund area tested to meet funding conditions Waste Hauler Permits issued Resource Conservation and Recovery Act inspections Sanitary surveys conducted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 808 765 100% yes 400 320 100% yes 350 250 100% yes 7 7 7 46 26 35 46 6 20 46 6 10 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 675,227 678,322 0 656,470 294,843 8,000 618,031 87,867 0 1,353,549 959,313 705,898 930,991 939,700 595,900 621 100 100 931,612 939,800 596,000 INTERGOVERNMENTAL 9,044 19,513 18,898 Grant Revenue Sub-Total 9,044 19,513 18,898 0 0 0 0 412,893 0 0 0 91,000 1,353,549 959,313 705,898 14.0 9.0 6.0 Total Program Expenditures Program Funding by Source Revenues LICENSES & PERMITS MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-31 This page intentionally left blank. 14-32 Pima County FY 2009/2010 Adopted Budget Facilities Management Expenditures: 22,125,980 Revenues: FTEs 8,253,179 173.0 Function Statement: Function Statement: Provide for well planned and well maintained Pima County government facilities through efficient and cost effective management, programs, and delivery of service to the public. Operate and manage Pima County’s eight self-supporting, revenue generating parking garage/lot facilities, in order to offer safe, secure parking for employees and the public. Mandates: Occupational Safety and Health Administration (OSHA) Standard 1910.1001: Toxic and Hazardous Substances; Standard 1926.1101: Toxic and Hazardous Substances; United States Code, Title 40, Part 763: Asbestos Expenditures by Program Design & Construction 2.38% Parking Garages 8.84% Administration 6.99% Asset Mgmt. & Planning 1.60% Business Services 1.53% Building Services 78.66% Sources of All Funding Operating Transfers 7.54% Fund Balance Decrease 0.38% Department Revenue 36.58% General Fund Support 55.50% 14-33 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: FACILITIES MANAGEMENT Expenditures by Program ADMINISTRATION ASSET MGT & PLANNING SERVICES BUILDING SERVICES BUSINESS SERVICES DESIGN & CONSTRUCTION SERVICES FY2007/2008 Actual FY2008/2009 Adopted 1,310,948 FY2009/2010 Adopted 1,323,245 1,546,100 433,534 375,104 352,914 13,697,042 13,963,654 17,407,631 270,918 325,089 337,545 823,025 787,007 526,016 PARKING GARAGES 1,881,101 2,084,344 1,955,774 Total Expenditures 18,416,568 18,858,443 22,125,980 104,168 89,592 53,846 Funding by Source Revenues ADMINISTRATION ASSET MGT & PLANNING SERVICES 4 0 0 6,183,456 5,660,190 6,326,617 18 0 0 1,824,266 1,882,946 1,872,716 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 8,111,912 0 0 (243,071) 10,547,727 7,632,728 (340,000) 0 87,300 11,478,415 8,253,179 1,508,723 0 83,058 12,281,020 Total Program Funding 18,416,568 18,858,443 22,125,980 11.0 12.0 16.0 10.0 9.0 5.0 118.0 119.0 118.0 5.0 7.0 7.0 BUILDING SERVICES DESIGN & CONSTRUCTION SERVICES PARKING GARAGES Staffing (FTEs) by Program ADMINISTRATION ASSET MGT & PLANNING SERVICES BUILDING SERVICES BUSINESS SERVICES DESIGN & CONSTRUCTION SERVICES 25.0 26.0 24.0 PARKING GARAGES 4.0 3.0 3.0 Total Staffing (FTEs) 173.0 176.0 173.0 Notes: Effective July 1, 2009 the Public Works Building special revenue fund will be combined with the Facilities Renewal special revenue fund. The Public Works Building fund balance will be combined with the Facilities Renewal fund balance. Expenditures and non-County tenant revenue budgeted in fiscal year 2008/09 in the Public Works Building special revenue fund are budgeted in the Facilities Management department in fiscal year 2009/10. Beginning in fiscal year 2009/10 rental revenue from County departments in County facilities will be recorded in the Facilities Renewal Fund. An operating transfer for these facilities' operating and maintenance costs will be made to Facilities Management. The amount of the operating transfer for fiscal year 2009/10 is $1,668,723. Rental income of $2,372,476 budgeted directly by Facilities Management is from non-County tenants. 14-34 Pima County FY2009/2010 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: ADMINISTRATION 1000 Function Provide personnel and clerical support services for Facilities Management. Provide energy management program and manage support services which include janitorial, landscape, and pest control services for most County departments. Description of Services Provide personnel support to include new hire orientation, benefits, maintenance of employee files, and preparation of Personnel Action Forms (PAFs). Manage building and support services from outside vendors exclusive of building design and maintenance. Provide clerical support for the department. Program Goals and Objectives - Complete all PAFs by deadline to avoid $50 late fee - Update employee records within 3 days of change - Provide new hire orientations on first day of work - Develop comprehensive energy management program and implement cost saving measures, including developing contracts with outside vendors - Educate Pima County departments about energy cost saving programs - Manage support services as required and additional services as requested by building occupants Program Performance Measures PAFs turned in by deadline Employee records updated within 3 days of change New hire orientation provided on 1st day of work Energy management program developed Educational materials developed for meetings with Pima County departments Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 98% 99% 100% n/a n/a 99% 100% 100% 50% 50% FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Planned 100% 100% 100% 90% 90% FY2009/2010 Adopted 580,044 729,341 1,563 627,435 695,810 0 911,490 634,610 0 1,310,948 1,323,245 1,546,100 104,168 89,592 53,846 104,168 89,592 53,846 0 0 0 1,206,780 0 0 0 1,233,653 0 0 0 1,492,254 1,310,948 1,323,245 1,546,100 11.0 12.0 16.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-35 Pima County FY2009/2010 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: ASSET MGT & PLANNING SERVICES 1000 Function Provide project planning and analysis for proposed building construction requests from various user groups; document and track construction process. Description of Services Optimize use of existing County buildings and accurately forecast and plan for future space needs by maintaining present building inventory and projecting future facility needs. Analyze new capital facilities and capital equipment replacement projects. Assess scope of development to accurately estimate costs, schedule, and impact of each project. Gather information and formulate County departmental needs assessment. Prepare new legal instruments for County departments in order to sell or lease real property, including lease renewals and required tenant improvements. Conduct due diligence inspections and prepare legal documents for County departments to purchase or occupy existing real property. Prepare legal instruments needed for the public to use County facilities for special events or activities. Program Goals and Objectives - Complete the annual inventory of space occupancy within first quarter of each fiscal year - Respond to County departments' requests for space programming and planning services within two weeks of evaluation - Complete initial inventory and assessment of capital needs to meet departmental budget development deadlines and the County's Capital Improvement Program (CIP) requirements - Prepare final reports to meet departmental budget submission requirements and the County's CIP requirements - Negotiate new leases and prepare legal instruments to meet the operational needs of County departments - Renew leases as provided in lease agreements prior to expiration dates - Prepare legal instruments needed for the public use of County facilities for special events Program Performance Measures Project analyses completed within deadlines Space inventory completed by fiscal year 1st quarter Legal instruments prepared by established deadlines Leases renewed prior to expiration dates Leases negotiated by deadlines set by management Space planning evaluations completed within 2 weeks of requests CIP requirements met Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 85% n/a 75% 85% 85% 100% 88% n/a 90% 90% 80% 100% 100% yes 100% 100% 100% 100% yes yes yes FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 332,954 100,580 0 318,709 56,395 0 327,742 23,872 1,300 433,534 375,104 352,914 4 0 0 4 0 0 0 0 0 433,530 0 0 0 375,104 0 0 0 352,914 433,534 375,104 352,914 10.0 9.0 5.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-36 Pima County FY2009/2010 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: BUILDING SERVICES 1000 Function Provide for Pima County buildings and facilities the required preventive maintenance, repairs, upgrades, replacements, and remodeling according to recommended schedulings and service requests for equipment, machinery, and facilities. Description of Services Provide preventive maintenance services in accordance with manufacturers' recommendations in order to prolong the life of equipment, maintain warranties, and save money on premature replacement costs. Complete repairs, upgrades, replacements, and remodels in a cost effective and timely manner. Respond in a timely manner to service requests received from Pima County departments and tenants for facility maintenance and repairs. Program Goals and Objectives - Service all equipment at least annually - Maintain the current level of personnel doing preventive maintenance (PM) - Initiate the procurement process within 48 hours of request - Requested materials and parts installed within 48 hours - Respond to service requests within 48 hours of receipt - Reduce the number of second requests for service Financial Highlights and Significant Issues The Facilities Management Building Services program has applied for and expects to receive $3,981,900 in new federal stimulus grant funds as part of the American Recovery and Reinvestment Act of 2009. Program Performance Measures Procurement initiated within 48 hours of request Parts/materials installed within 48 hours of request Service requests responded to within 48 hours Equipment serviced annually Personnel originally scheduled for PM work continuing to do PM FY2007/2008 Actual FY2008/2009 Estimated 94% 96% 95% 98% 90% 95% 97% 96% 98% 90% FY2009/2010 Planned 100% 100% 100% 100% 90% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,901,118 8,645,152 150,772 5,585,994 8,375,060 2,600 5,199,744 12,205,867 2,020 13,697,042 13,963,654 17,407,631 4,564,391 4,106,785 2,344,717 4,564,391 4,106,785 2,344,717 240,485 155,892 0 1,378,580 1,397,513 0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 1,619,065 1,553,405 0 INTERGOVERNMENTAL 0 0 3,981,900 Grant Revenue Sub-Total 0 0 3,981,900 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (299,906) 7,813,492 (340,000) 0 (114,098) 8,757,562 1,508,723 0 0 9,572,291 13,697,042 13,963,654 17,407,631 118.0 119.0 118.0 14-37 Pima County FY2009/2010 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: BUSINESS SERVICES 1000 Function Provide revenue, financial, accounts payable, and payroll services for Facilities Management. Develop and monitor the department’s annual budget, as well as revenue and expenditure forecasts. Safeguard the department’s fixed assets. Respond to management’s requests for financial analysis. Description of Services Provide revenue, financial, accounts payable, and payroll services for Facilities Management. Process invoices for payment. Prepare deposit permits and track rental revenue. Process payroll and labor distributions. Develop and monitor the department’s annual budget, as well as revenue and expenditure forecasts. Safeguard the department’s fixed assets. Respond to management’s requests for financial analysis. Program Goals and Objectives - Complete payroll by Finance department's deadline - Complete labor distribution by Finance's deadline - Process invoices within 2 days of receipt - Deposit all incoming checks with Treasurer's office within 1 day of receipt - Submit monthly budget projections by Finance's deadline Program Performance Measures Payroll submitted by deadline Labor distributions completed by deadline Invoices processed within 2 days of receipt Payments deposited within 1 day of receipt Monthly budget projections submitted by deadline Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2007/2008 Actual FY2008/2009 Estimated 100% 100% 97% 99% 100% 100% 100% 98% 99% 100% FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Planned 100% 100% 100% 100% 100% FY2009/2010 Adopted 253,899 14,623 2,396 320,259 4,830 0 326,896 9,149 1,500 270,918 325,089 337,545 0 0 0 270,918 0 0 0 325,089 0 0 0 337,545 270,918 325,089 337,545 5.0 7.0 7.0 14-38 Pima County FY2009/2010 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: DESIGN & CONSTRUCTION SERVICES 1000 Function Provide building design project coordination for outsourced services and in-house staff services including architecture, interior design, and construction management for both new construction and remodel projects. Description of Services Provide interior design services utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide building design services, including architectural, interior, mechanical, electrical, plumbing, structural, and civil disciplines, by utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction. Provide construction contract management services and construction review services for architectural projects of all types. Projects include capital, non-capital, and CIP projects. Program Goals and Objectives - Schedule interviews with clients within seven days of receipt of project request - Evaluate Solicitation of Qualification (SOQ) submissions within seven days of receipt to identify outside consultants and licensed contractors certified to provide services - Service multiple interior design projects for bidding and installation of interior design goods and services - Service multiple building design projects and produce contract documents for bidding and construction - Coordinate relocation and moving services associated with interior design goods and services - Stay within approved project budgets - Stay within approved project completion schedules Program Performance Measures Client interviews scheduled within 7 days of receipt of request SOQ submittals evaluated within 7 days of receipt Percent of interior design projects provided within agreed upon completion schedule Percent of building design projects/contract documents provided within agreed schedule Moving projects provided within agreed schedule Percent of projects completed within approved budget Percent of projects completed within 110% of agreed completion schedule Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 95% 95% 100% 94% 95% 98% 95% 100% 100% 95% 95% 100% 95% 95% 95% 98% 98% 98% 100% 100% 100% FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 644,394 176,519 2,112 640,819 146,188 0 434,882 87,134 4,000 823,025 787,007 526,016 18 0 0 18 0 0 0 0 0 823,007 0 0 0 787,007 0 0 0 526,016 823,025 787,007 526,016 25.0 26.0 24.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-39 Pima County FY2009/2010 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: PARKING GARAGES 1000 Function Operate and provide parking services and preventive maintenance for parking facilities managed by Pima County. Description of Services Provide motor vehicle parking services in eight County facilities in compliance with Administrative Procedure 51-2. Provide timely invoicing of accounts, adhere to financial accounting and tracking standards, and produce revenue for Pima County. Program Goals and Objectives - Complete parking facilities replacement schedule - Remedy any state and County audit findings - Reconcile with the Treasurer's cash balances Program Performance Measures Replacement schedule completed Audit findings received Cash reconciled to Treasure's balance FY2007/2008 Actual FY2008/2009 Estimated 74% 0 100% 90% 0 100% FY2009/2010 Planned 100% 0 100% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 295,535 1,582,040 3,526 255,833 1,797,511 31,000 305,896 1,649,878 0 1,881,101 2,084,344 1,955,774 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 103,848 118,000 50,000 1,720,418 1,764,946 1,822,716 1,824,266 1,882,946 1,872,716 0 0 56,835 0 0 0 201,398 0 0 0 83,058 0 1,881,101 2,084,344 1,955,774 4.0 3.0 3.0 14-40 Pima County FY 2009/2010 Adopted Budget Fleet Services Expenditures: 16,895,993 Revenues: FTEs 18,197,132 62.7 Function Statement: Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Mandates: None Expenditures by Program Vehicle Acquisition & Disposition 0.06% Fleet Management Administration 31.16% Support Services 33.56% Fleet Parts Supply 11.97% Maintenance & Operations 23.25% Sources of All Funding Department Revenue 100% 14-41 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: FLEET SERVICES Expenditures by Program FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted FLEET MANAGEMENT ADMINISTRATION 5,070,404 4,759,622 FLEET PARTS SUPPLY 2,064,121 1,867,463 2,023,002 MAINTENANCE & OPERATIONS 3,489,582 3,896,699 3,928,904 SUPPORT SERVICES 6,237,671 5,347,129 5,667,897 59,701 18,000 10,800 16,921,479 15,888,913 16,895,993 18,228,831 18,970,728 15,010,032 18,900 2,500 500 VEHICLE ACQUISITION & DISPOSITION Total Expenditures 5,265,390 Funding by Source Revenues FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS 2,274,861 1,958,117 1,841,600 SUPPORT SERVICES 1,588,916 1,203,912 1,345,000 32,906 0 0 VEHICLE ACQUISITION & DISPOSITION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 22,144,414 0 0 (5,222,935) 22,135,257 0 0 (6,246,344) 18,197,132 (137,306) 0 (1,163,833) Total Program Funding 16,921,479 15,888,913 16,895,993 14.0 13.7 14.7 4.0 4.0 4.0 37.0 42.5 42.0 SUPPORT SERVICES 2.0 2.0 2.0 Total Staffing (FTEs) 57.0 62.2 62.7 Staffing (FTEs) by Program FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS 14-42 Pima County FY2009/2010 Adopted Budget Program Summary Department: FLEET SERVICES Program: FLEET MANAGEMENT ADMINISTRATION 6001 Function Provide management and direction to all Fleet Services divisions to ensure appropriate stewardship of Pima County's fleet of vehicles and equipment. Description of Services Provide oversight and direction to all divisions. Responsible for budget preparation, mileage rate preparation, contract and IGA execution, procurement requests, accounts payable, accounts receivable, Arizona Motor Vehicle Division license and title requests, Arizona Department of Environmental Quality emissions permits, payroll, and financial forecasts. Program Goals and Objectives - Provide administrative and financial support, management, and direction to all divisions to ensure cost effective maintenance and repair of all County vehicles and equipment . Develop a fleet rate structure that captures actual cost per mile . Maximize revenue per mile traveled by rightsizing fleet . Reduce staff time spent researching and collecting data for invoice generation by implementing a fully integrated fleet management system Program Performance Measures Actual fleet cost per mile Rightsizing of departmental fleet completed Staff time saved in research and data collection FY2007/2008 Actual FY2008/2009 Estimated $0.78 35% n/a $0.81 50% 10% FY2009/2010 Planned $0.76 70% 90% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 963,390 4,089,431 17,583 795,125 3,957,297 7,200 1,002,631 4,256,759 6,000 5,070,404 4,759,622 5,265,390 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL 5,757 27,594 0 17,516,883 18,377,029 14,750,336 INTEREST 273,096 180,000 52,776 MISCELLANEOUS 362,217 154,580 186,920 MEMO REVENUE 70,878 231,525 20,000 18,228,831 18,970,728 15,010,032 0 0 (13,158,427) 0 0 (14,211,106) (137,306) 0 (9,607,336) 5,070,404 4,759,622 5,265,390 14.0 13.7 14.7 CHARGES FOR SERVICES Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-43 Pima County FY2009/2010 Adopted Budget Program Summary Department: FLEET SERVICES Program: FLEET PARTS SUPPLY 6001 Function Purchase parts and accessories needed for preventive or unscheduled maintenance of County vehicles and equipment. Description of Services Purchase and supply parts and accessories required to maintain and repair all County motor vehicles and equipment. Program Goals and Objectives - Maintain approximately the same inventory value while increasing the breadth of parts coverage . Achieve 85% or greater of parts availability for mechanic utilization - Remove obsolete parts from inventory in favor of more current inventory . Ensure that parts turnover occurs at least five times per year Program Performance Measures Needed parts available Parts inventory turnover per year FY2007/2008 Actual FY2008/2009 Estimated 79% 4 82% 4 FY2009/2010 Planned 85% 5 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 155,908 1,906,329 1,884 176,812 1,690,651 0 176,302 1,846,700 0 2,064,121 1,867,463 2,023,002 18,900 2,500 500 18,900 2,500 500 0 0 2,045,221 0 0 1,864,963 0 0 2,022,502 2,064,121 1,867,463 2,023,002 4.0 4.0 4.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-44 Pima County FY2009/2010 Adopted Budget Program Summary Department: FLEET SERVICES Program: MAINTENANCE & OPERATIONS 6001 Function Provide routine and preventive maintenance and repairs to Pima County's fleet of on and off road licensed vehicles, including cars and light, medium, and heavy trucks. Description of Services Perform routine and unscheduled repairs as needed on cars, light trucks, medium trucks, heavy trucks, and specialized equipment. Provide all resources necessary to accomplish repairs including parts, labor, and outside services. Program Goals and Objectives - Perform scheduled preventive maintenance services on all County vehicles and equipment in an effort to reduce unscheduled repairs - Maximize utilization of fleet mechanic time at a target utilization rate of 75% - Achieve 100% preventive maintenance compliance rate - Achieve the industry standard vehicle-to-mechanic ratio of 25 to 1 within 3 years . Reduce the number of vehicles assigned per mechanic to 60 in fiscal year 2009/2010 Program Performance Measures Preventive maintenance compliance rate Fleet vehicles assigned per mechanic Mechanic utilization rate Scheduled/unscheduled repairs and maintenence performed timely and cost effective FY2007/2008 Actual FY2008/2009 Estimated 97% 74 70% yes 100% 73 71% yes FY2009/2010 Planned 100% 60 75% yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,958,048 1,521,859 9,675 2,242,981 1,649,218 4,500 2,174,129 1,754,775 0 3,489,582 3,896,699 3,928,904 2,274,011 1,958,117 1,841,000 850 0 600 Operating Revenue Sub-Total 2,274,861 1,958,117 1,841,600 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 1,214,721 0 0 1,938,582 0 0 2,087,304 3,489,582 3,896,699 3,928,904 37.0 42.5 42.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 14-45 Pima County FY2009/2010 Adopted Budget Program Summary Department: FLEET SERVICES Program: SUPPORT SERVICES 6001 Function Provide fuel and maintain a fuel supply infrastructure for the operation of County owned and external customer owned vehicles and equipment. Also manage the County vehicle motor pool. Description of Services Provide and manage the inventory of fuel for County vehicles at various locations throughout the County. Provide a rental motor pool for County staff to utilize to conduct County business. Program Goals and Objectives - Ensure that a sufficient supply of fuel is available for County vehicles and equipment at all fueling facilities . Procure fuel in the most cost effective method and in compliance with State of Arizona Procurement statutes . Store and dispense fuel in a safe and environmentally correct manner and maintain appropriate records - Provide a centralized motor pool to increase vehicle utilization and limit fleet size . Ensure 95% or greater availability of motor pool vehicles for County staff usage - Provide internal customers with a wide range of motor pool vehicles . Maintain number of alternative fuel vehicles during current freeze on fleet purchases Program Performance Measures Motor pool vehicle requests fulfilled Above ground storage tanks installed Number of alternative fuel vehicles in fleet Fuel obtained in cost effective/compliant manner FY2007/2008 Actual FY2008/2009 Estimated 100% 0 100 yes 100% 1 251 yes FY2009/2010 Planned 100% 1 251 yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 129,356 6,108,315 124,209 5,222,920 106,378 5,561,519 6,237,671 5,347,129 5,667,897 0 1,045,000 1,045,000 194,927 158,912 300,000 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES 1,393,989 0 0 Operating Revenue Sub-Total MISCELLANEOUS 1,588,916 1,203,912 1,345,000 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 4,648,755 0 0 4,143,217 0 0 4,322,897 6,237,671 5,347,129 5,667,897 2.0 2.0 2.0 Total Program Funding Program Staffing (FTEs) 14-46 Pima County FY2009/2010 Adopted Budget Program Summary Department: FLEET SERVICES Program: VEHICLE ACQUISITION & DISPOSITION 6001 Function Purchase and dispose of all County vehicles and equipment. Description of Services Purchase all vehicles and equipment required by County departments. At the end of a vehicle's useful life sell through internet auction. Program Goals and Objectives - Replace County obsolete/unreliable vehicles and equipment with safe, reliable, and cost efficient vehicles . Average no more than 180 days from time vehicle order placed until the equipment is received . Excluding law enforcement vehicles, vehicles placed in service within 30 days of receipt of vehicle - Dispose of obsolete surplus vehicles and equipment in a timely and cost effective manner . Average no more than 45 days from date vehicle is removed from service to internet auction posting Program Performance Measures Vehicles received within 180 days from order date Vehicles placed in service within 30 days Vehicles meeting auction posting deadline Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2007/2008 Actual FY2008/2009 Estimated 100% 100% 100% 100% 100% 100% FY2007/2008 Actual FY2009/2010 Planned 100% 100% 100% FY2008/2009 Adopted FY2009/2010 Adopted 702 58,999 0 18,000 0 10,800 59,701 18,000 10,800 32,906 0 0 Operating Revenue Sub-Total 32,906 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 26,795 0 0 18,000 0 0 10,800 59,701 18,000 10,800 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source Revenues INTERGOVERNMENTAL Total Program Funding Program Staffing (FTEs) 14-47 This page intentionally left blank. 14-48 Pima County FY 2009/2010 Adopted Budget Graphic Services Expenditures: 1,572,502 Revenues: FTEs 1,143,500 15.6 Function Statement: Provide graphic design, printing, and production services to all Pima County departments, County Administration, and the Board of Supervisors. Many of these products are often utilized by other governmental agencies, consultants, and the public. Mandates: None Expenditures by Program Graphic Services Design 40.05% Graphic Services Production 59.95% Sources of All Funding General Fund Support 27.99% Department Revenue 72.01% 14-49 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: GRAPHIC SERVICES Expenditures by Program GRAPHIC SERVICES DESIGN FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 781,262 753,163 629,719 GRAPHIC SERVICES PRODUCTION 1,218,036 1,200,789 942,783 Total Expenditures 1,999,298 1,953,952 1,572,502 227,592 294,200 189,500 GRAPHIC SERVICES PRODUCTION 1,331,017 1,301,000 954,000 Total Revenues Net Operating Transfers In/(Out) 1,558,609 0 1,595,200 0 1,143,500 0 Funding by Source Revenues GRAPHIC SERVICES DESIGN Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 (112,981) 553,670 1,999,298 Staffing (FTEs) by Program GRAPHIC SERVICES DESIGN 0 (100,211) 458,963 0 (11,217) 440,219 1,953,952 1,572,502 7.8 7.8 6.0 GRAPHIC SERVICES PRODUCTION 12.8 13.8 9.6 Total Staffing (FTEs) 20.6 21.6 15.6 14-50 Pima County FY2009/2010 Adopted Budget Program Summary Department: GRAPHIC SERVICES Program: 1000 GRAPHIC SERVICES DESIGN Function Provide graphic design to all Pima County departments, County Administration, and the Board of Supervisors. Other governmental agencies, consultants, and the public often utilize many of these products. Description of Services Provide graphic design, computer graphics, desktop publishing, technical illustration, cartography, displays, and Web site design and development services. Utilize traditional and digital art media and illustration techniques, and manage all stages of publication production including layout, design, typography, editing, proofing, pre-press and printing processes, and costs. Other services include digital imaging, signage design, and the production of large exhibits. Program Goals and Objectives - Increase revenues and decrease expenses to minimize General Fund impact . Increase graphic designer billable hours . Reduce paper usage . Create a quality control process through Process Mapping exercises - Enhance lines of communication between work force and management . Hold monthly departmental meetings to share information . Continue with Process Mapping to establish workflow procedures - Increase customer service satisfaction . Track and reduce the number of customer complaints . Implement a job tracking system to provide immediate status reports Financial Highlights and Significant Issues Economic downturn affecting revenue. Printing and graphic design are generally reduced by departments trying to cut expenses. County administrator's directive to use Graphic Services combined with the departments' recent policy change which requires our approval of all county printing jobs will ensure the maximum revenue possible. Program Performance Measures Graphic designer time billed Number of customer complaints per total jobs Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 40% 8 of 758 40% 5 of 632 FY2007/2008 Actual FY2009/2010 Planned 55% 3 of 506 FY2008/2009 Adopted FY2009/2010 Adopted 467,538 313,724 479,010 274,153 420,816 208,903 781,262 753,163 629,719 227,482 293,200 188,500 110 1,000 1,000 227,592 294,200 189,500 0 0 0 0 0 553,670 0 0 458,963 0 0 440,219 781,262 753,163 629,719 7.8 7.8 6.0 Revenues CHARGES FOR SERVICES MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-51 Pima County FY2009/2010 Adopted Budget Program Summary Department: GRAPHIC SERVICES Program: 1000 GRAPHIC SERVICES PRODUCTION Function Provide high-speed digital black & white and color printing/copying, including file manipulation; offset printing; finishing and bindery services. Provide color and black & white large-format scanning and printing, and provide bindery services. The public, other governmental agencies and consultants often utilize these products. Description of Services Provide high-speed digital black & white and color printing/copying, including file manipulation, and offset press printing. Provide finishing and bindery services including collating, folding, and comb, velo, coil, tape, and steel edge binding, and drilling, punching, and numbering services. Provide forms design, high-speed digital color and black & white scanning, file manipulation, large format scan/ copy/print, and drymounting onto foam core. Provide pick-up and delivery service to all downtown County departments. Program Goals and Objectives - Increase revenues . Process more jobs in same time by improving both communication and internal processes by continuing Process Mapping exercises . Secure Intergovernmental Agreements (I.G.A.s) with other governmental entities to provide services - Enhance lines of communication between employees and management . Hold departmental meetings and continue Process Mapping exercises - Increase customer service satisfaction . Ensure press jobs are ready within 10 days . Track and reduce the number of customer complaints . Continue to add value added services . Increase quality control through Process Mapping Financial Highlights and Significant Issues Economic downturn affecting revenue. Printing and graphic design are generally reduced by departments trying to cut expenses. County administrator's directive to use Graphic Services plus the departments' recent policy change which requires our approval of all county printing jobs will ensure the maximum revenue possible. Program Performance Measures Quality Control - Number of jobs reworked in-house per total jobs Press jobs ready in 10 days Number of customer complaints I.G.A.s with outside governments Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 12 of 4,642 10 of 3,946 6 of 3,354 80% 12 0 90% 8 1 95% 4 1 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 703,142 514,894 723,052 477,737 513,478 429,305 1,218,036 1,200,789 942,783 1,323,824 1,300,000 948,000 134 0 1,000 7,059 1,000 5,000 1,331,017 1,301,000 954,000 0 0 0 Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (112,981) 0 0 (100,211) 0 0 (11,217) 0 1,218,036 1,200,789 942,783 12.8 13.8 9.6 14-52 Pima County FY 2009/2010 Adopted Budget Natural Resources, Parks & Recreation Expenditures: 15,669,231 Revenues: FTEs 1,349,200 251.3 Function Statement: Manage Pima County natural resources, urban parks, and recreational programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Mandates: None Expenditures by Program Departmental Services 7.70% Recreation 23.24% Development 2.15% GIS & Multimedia 1.55% Natural Resource Parks 17.96% Planning 0.92% Operations 46.48% Sources of All Funding Fund Balance Decrease 1.56% Department Revenue 8.61% General Fund Support 89.83% 14-53 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: NATURAL RESOURCES, PARKS & RECREATION Expenditures by Program DEPARTMENTAL SERVICES FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 1,521,530 1,485,264 DEVELOPMENT 1,206,569 86,564 386,454 337,440 GIS & MULTIMEDIA SERVICES 125,678 83,591 242,929 NATURAL RESOURCE PARKS 2,929,289 3,129,754 2,814,477 OPERATIONS 8,328,383 7,756,432 7,281,497 110,573 86,324 144,674 3,870,585 4,204,006 3,641,645 16,972,602 17,131,825 15,669,231 DEPARTMENTAL SERVICES 61,577 70,000 60,000 DEVELOPMENT 48,743 75,000 75,000 295 0 0 NATURAL RESOURCE PARKS 672,512 552,686 560,000 OPERATIONS 262,339 132,600 331,600 1,570 0 0 538,144 303,350 322,600 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 1,585,180 505,234 0 57,839 14,824,349 1,133,636 0 0 334,000 15,664,189 1,349,200 0 0 245,000 14,075,031 Total Program Funding 16,972,602 17,131,825 15,669,231 PLANNING RECREATION Total Expenditures Funding by Source Revenues GIS & MULTIMEDIA SERVICES PLANNING RECREATION Staffing (FTEs) by Program DEPARTMENTAL SERVICES 18.0 19.0 16.6 DEVELOPMENT 8.5 9.0 4.0 GIS & MULTIMEDIA SERVICES 0.0 1.0 3.5 NATURAL RESOURCE PARKS 39.2 46.2 35.0 118.6 119.9 108.7 OPERATIONS PLANNING RECREATION Total Staffing (FTEs) 14-54 2.5 2.0 2.0 97.0 95.9 81.5 283.8 293.0 251.3 Pima County FY2009/2010 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: DEPARTMENTAL SERVICES 1000 Function Provide management, leadership, and strategic and master planning for Pima County's large system of parks and natural resources. Description of Services Oversee operations of the following areas: Director’s Office, Financial Operations, General Administration, and Supply Ordering and Distribution. Work with other departments in planning urban parks, natural resource parks, and recreation programs. Act as department representative at interdepartmental and intergovernmental meetings. Lead the department in the implementation of its portion of the Sonoran Desert Conservation Plan. Lead the department in the implementation of Pima County's Sustainability Plan. Provide management oversight to department accounts payable, accounts receivable, budgetary, and human resource areas. Assist training of new employees to ensure their compliance with the policies and procedures of the above systems. Provide contractual and financial oversight of all federal and state grants. Oversee efforts to update and improve technology related assets. Provide centralized supply ordering and distribution in support of every division within the Natural Resources, Parks and Recreation (NRPR) Department. Provide visitors to NRPR’s office complex with outstanding customer service. Process all requests from the public and from other governmental agencies for the use of various features of our parks system (ramadas, meeting spaces, etc.). Program Goals and Objectives - Operate the department within the approved fiscal year budget - Provide consistent systems training, coaching, and personnel skills enhancement throughout the year - Ensure payroll processed within time constraints set by Pima County Finance Department with 3 or fewer errors - Enroll new employees for benefits and process benefit changes on current employees within the time frames required - Ensure Personnel Action Forms (PAFs) processed within timeframe set by Pima County Human Resources and Finance departments - Process all invoices within 5 business days - Distribute monthly financial reports to division managers and section supervisors within 3 business days - Prepare 100% accurate budget status reports on a monthly, quarterly, and annual basis - Increase amount of office supply purchases that are green products Program Performance Measures Expenditures within authorized budget amount Ratio of training completed to training required Number of pay periods not meeting standard of 3 or less calculation or keying errors on time authorization forms New employees enrolled prior to 30-day mandated deadline Current employee changes processed within 3 days of notification of requested change Amount paid in fines for late PAFs ($50 per occurrence) Days to process invoices Days to distribute financial reports to division managers after printing Budget status reports containing errors Office supply purchases that are green products FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated yes 80% 1 yes 75% 1 yes 100% 0 80% 100% 100% 75% 90% 100% $5,000 $3,000 $0 7 5 5 4 4 3 5% 0% 4% 35% 0% 75% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,220,319 292,490 8,721 1,143,277 274,187 67,800 929,165 271,404 6,000 1,521,530 1,485,264 1,206,569 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 442 0 0 (486) 0 0 (44) 0 0 14-55 Pima County FY2009/2010 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: DEPARTMENTAL SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 1000 2,031 0 0 59,590 70,000 60,000 61,621 70,000 60,000 0 0 (10,645) 1,470,598 0 0 (21,000) 1,436,264 0 0 (5,000) 1,151,569 1,521,530 1,485,264 1,206,569 18.0 19.0 16.6 14-56 Pima County FY2009/2010 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: DEVELOPMENT 1000 Function Manage and implement various planning, design, and construction projects which include Capital Improvement Programs (CIP)/Bond, grant, and other funded capital projects. Description of Services Plan, design, and develop trails, open space, and other properties to be used as parks. Administer and manage the CIP and various other funded capital projects. Oversee professional consultant and construction contracts. Develop related intergovernmental agreements and grants. Coordinate with other jurisdictions, agencies, and County departments. Program Goals and Objectives - Meet all CIP program requirements - Comply with all regulatory agency standards - Identify and meet all federal and state project standards Program Performance Measures CIP standards met Regulatory agency standards met Federal and state program standards met Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 100% 100% 100% 100% 100% 100% FY2007/2008 Actual FY2009/2010 Planned 100% 100% 100% FY2008/2009 Adopted FY2009/2010 Adopted 142,512 (55,948) 0 5,562 329,117 51,775 61,252 276,188 0 86,564 386,454 337,440 64 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total 64 0 0 CHARGES FOR SERVICES 18,420 75,000 75,000 INTEREST 30,259 0 0 48,679 75,000 75,000 0 0 (47,093) 84,914 0 0 225,000 86,454 0 0 225,000 37,440 86,564 386,454 337,440 8.5 9.0 4.0 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-57 Pima County FY2009/2010 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: GIS & MULTIMEDIA SERVICES 1000 Function Provide geographic information and multimedia services to all Pima County Natural Resources, Parks and Recreation (NRPR) divisions. Description of Services Update and maintain the NRPR website. Generate Geographic Information Systems (GIS) mapping products and provide spatial analyses. Develop educational materials, multimedia presentations, and interpretive exhibits for NRPR properties and facilities. Program Goals and Objectives - Capture comprehensive spatial data for all NRPR properties and integrate this information into the Countywide GIS system - Establish department protocol for the use of Global Positioning System (GPS) equipment and information transfer - Increase public awareness of NRPR facilities, services, and programs through a comprehensive identity program and expanded Web presence Program Performance Measures Web pages designed GIS products used Park identity programs created Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated n/a n/a n/a 50 230 5 FY2007/2008 Actual FY2009/2010 Planned 60 250 7 FY2008/2009 Adopted FY2009/2010 Adopted 8,548 111,828 5,302 28,928 43,255 11,408 156,396 60,897 25,636 125,678 83,591 242,929 295 0 0 295 0 0 0 0 0 125,383 0 0 0 83,591 0 0 0 242,929 125,678 83,591 242,929 0.0 1.0 3.5 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-58 Pima County FY2009/2010 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: NATURAL RESOURCE PARKS 1000 Function Manage, maintain, and protect natural resource and mountain parks, open space lands, and cultural/historic resource sites. Educate the public about the importance of the sites and how to appropriately use them. Description of Services Manage and protect mountain parks and natural resource parks, natural preserves, non urban trails/trailheads, open space lands, and cultural/historic resource sites through routine monitoring, maintenance, and planned management actions. Provide environmental and historical education programs for diverse audiences. Provide passive and active natural resource based recreational opportunities on NRPR lands. Develop and implement an invasive species management program. Assist with identification, due diligence background reporting, and acquisition of new open space lands under the Sonoran Desert Conservation Plan. Program Goals and Objectives - Increase the level of public participation in environmental and conservation education programs - Develop, implement, and monitor management plans for open space properties - Routinely monitor and maintain non urban trail system and associated trail heads - Monitor and provide operations maintenance support to maintain safe and functioning natural resource parks, open space lands, and cultural/historic resource sites Program Performance Measures Environmental education program participants Miles of trails maintained Acres of park, ranch, open space, and cultural resource lands maintained Comprehensive management plans completed Properties monitored annually FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 16,555 32 170,500 18,000 40 172,000 25,000 50 175,000 2 n/a 5 95 2 100 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,663,811 1,112,839 152,639 1,899,312 1,214,442 16,000 1,706,247 1,108,230 0 2,929,289 3,129,754 2,814,477 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 12,990 0 0 146,274 133,000 130,000 33,753 47,000 40,000 193,017 180,000 170,000 15,647 0 0 307,740 300,000 300,000 323,387 300,000 300,000 INTERGOVERNMENTAL 156,108 72,686 90,000 Grant Revenue Sub-Total 156,108 72,686 90,000 0 0 115,584 2,141,193 0 0 130,000 2,447,068 0 0 25,000 2,229,477 2,929,289 3,129,754 2,814,477 39.2 46.2 35.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-59 Pima County FY2009/2010 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: OPERATIONS 1000 Function Manage, operate, and maintain Pima County's urban park system that provides vital green space and vegetative buffers to construction and development while providing opportunities to the public to be physically active. Provide groundwater recharge areas, flood plain protection, natural sound barriers, storm water protection, and carbon uptake from trees and vegetation that help keep the environment healthy. Description of Services Manage, operate, and maintain 40 parks, with 85 ball fields (62 lighted) while scheduling and coordinating with various sports organizations using the ball fields. Provide skilled maintenance support for 11 recreation/fine arts centers, various open space properties and ranches, natural resource parks and preserves, 9 public swimming pools, various government and community buildings, and water works systems throughout Pima County. Maintain the grounds of the downtown government complex. Update, coordinate, and implement a comprehensive division safety program. Coordinate and schedule ball fields for sports leagues and special events. Program Goals and Objectives - Develop cyclic maintenance for asphalt paths, parking lots, and entrance roads to improve safety, reduce long term maintenance costs, and prolong life expectancy - Develop replacement programs for playground structures; bring playgrounds up to national standards and guidelines; install shade canopies over structures, and make them accessible by the disabled - Remove graffiti within 72 hours at least 85% of the time Program Performance Measures Miles of river parks maintained Urban parks operated and maintained Ball fields operated, maintained, and scheduled Graffiti removed within 72 hours at parks FY2007/2008 Actual FY2008/2009 Estimated 32 43 90 75% 33 44 94 80% FY2009/2010 Planned 34 40 85 90% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,215,936 2,650,577 461,870 5,342,477 2,390,955 23,000 5,012,207 2,267,690 1,600 8,328,383 7,756,432 7,281,497 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 86,219 0 0 138,835 103,700 291,700 37,285 28,900 39,900 262,339 132,600 331,600 494,209 0 0 7,571,835 0 0 0 7,623,832 0 0 0 6,949,897 8,328,383 7,756,432 7,281,497 118.6 119.9 108.7 14-60 Pima County FY2009/2010 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: PLANNING 1000 Function Prepare and execute plans for parks, open space preserves, river parks, trails, and green spaces, both urban and rural. Review rezoning requests, specific plans, subdivision plats, development plans, and abandonment proposals to protect and secure trails and park space. Secure access to public lands. Identify, analyze, and assist with the acquisition of park land, open space, and trail corridors. Manage and administer the in-lieu park fees program. Plan, design and construct recreational trails consistent with the Eastern Pima County Trail System Master Plan. Description of Services Review and comment on rezonings, specific plans, subdivision plats, and development plans to secure parks, open spaces, and trails through the development process. Administer all aspects of the Eastern Pima County Trail System Master Plan. Manage recreation areas in residential subdivisions. Review and comment on state land applications, County right-of-way, and easement abandonments. Prepare master plans for parks, open space, trails, and greenways, individually and in systems. Prepare management plans for open space properties. Analyze and participate in the acquisition of park land, open space, and trail corridors. Secure access to public lands. Provide information to the public; provide technical assistance to other jurisdictions; prepare bond program requests; prepare grants and raise funds; draft ordinances, resolutions, leases, memorandums of understandings, and intergovernmental agreements. Conduct legislative analyses and develop park, open space, and trail policies. Work with other jurisdictions to implement projects that cross political boundaries. Program Goals and Objectives - Secure trail corridors, park land, and open space through the development review process - Implement and periodically update the Eastern Pima County Trail System Master Plan - Resolve access challenges to the public lands that surround Tucson - Prepare management plans for new open space properties as they are acquired - Design public facilities on newly acquired open space properties Program Performance Measures Eastern Pima County Trail System Master Plan updated Access challenges to newly acquired public lands resolved Management plans prepared for newly acquired public lands Public facilities designed on newly acquired open space properties Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 100% 100% 100% 95% 100% 100% yes yes yes yes yes yes FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 86,734 23,839 0 35,850 43,484 6,990 144,674 0 0 110,573 86,324 144,674 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 1,200 0 0 370 0 0 1,570 0 0 0 0 0 109,003 0 0 0 86,324 0 0 0 144,674 110,573 86,324 144,674 2.5 2.0 2.0 14-61 Pima County FY2009/2010 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: RECREATION 1000 Function Operate community centers, swimming pools, art and leisure classes, a boxing gym, and three shooting ranges. Also operate parks and recreation elements in Ajo. Description of Services Provide special interest classes, workshops, aquatics, sporting events, skill contests, teen dances, outdoor education, shooting sports, camping, hiking, community nutrition programs, related social services, and special events. Offer room rentals, performing arts space, and cooperative management with other agencies and private nonprofit groups. Provide activities to meet the unique interests of various age groups and populations. Offer age appropriate, supervised activities in a welcoming and safe environment. Program Goals and Objectives - Offer recreation programs at community centers, swimming pools, shooting ranges, and elsewhere - Provide a safe environment at all locations and properly document activities and issues - Provide trained professional staff and volunteers - Provide safe, modern recreation facilities within existing resources - Identify and rectify facilities issues, such as safety related problems at recreation sites - Maintain clean, secure facilities - Identify and repair, or have repaired, all mechanical maintenance issues at recreation sites Program Performance Measures Recreation/community center participants Aquatics program participants Shooting range users Volunteer hours Notices of significant regulatory violation Staff safety training seminars held Accidents reported within 2 days Repairs completed within 2 weeks FY2007/2008 Actual FY2008/2009 Estimated 313,113 132,560 19,010 19,550 0 5 80% 80% 325,000 135,000 20,000 20,000 1 5 90% 85% FY2009/2010 Planned 275,000 135,000 20,000 20,000 0 5 100% 100% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,121,498 700,163 48,924 3,319,259 884,747 0 2,826,865 814,780 0 3,870,585 4,204,006 3,641,645 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 1,155 0 0 523,414 299,350 322,600 13,568 4,000 0 538,137 303,350 322,600 7 0 0 7 0 0 11,025 0 (7) 3,321,423 0 0 0 3,900,656 0 0 0 3,319,045 3,870,585 4,204,006 3,641,645 97.0 95.9 81.5 INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-62 Pima County FY 2009/2010 Adopted Budget Public Works Administration Expenditures: 92,625 Revenues: FTEs 0 34.0 Function Statement: Provide administrative services and cultural resources services and direct the real property function for the departments within the Public Works functional area. Mandates: None Note: Expenditure percentages for Administration, Cultural Resources, and Real Property are shown only for illustrative purposes, as all of the costs of these programs except $92,625 of Cultural Resources are transferred to other Public Works departments. Expenditures by Program Administration 27.68% Real Property 57.46% Cultural Resources 14.86% Sources of All Funding General Fund Support 2.32% Cost Transfers to Other Public Works Departments 97.68% 14-63 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: PUBLIC WORKS ADMINISTRATION Expenditures by Program FY2007/2008 Actual ADMINISTRATION FY2008/2009 Adopted FY2009/2010 Adopted 2 0 0 74,699 95,000 92,625 0 0 74,700 95,000 92,625 REAL PROPERTY 6,000 0 0 Total Revenues Net Operating Transfers In/(Out) 6,000 0 0 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 68,700 0 0 95,000 0 0 92,625 Total Program Funding 74,700 95,000 92,625 Staffing (FTEs) by Program ADMINISTRATION 9.0 9.5 9.0 CULTURAL RESOURCES 7.0 6.9 6.0 REAL PROPERTY 21.5 22.0 19.0 Total Staffing (FTEs) 37.5 38.4 34.0 CULTURAL RESOURCES REAL PROPERTY (1) Total Expenditures Funding by Source Revenues 14-64 Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: 1000 ADMINISTRATION Function Provide administrative direction and support services to departments within the Public Works functional area. Description of Services Manage capital projects and other administrative services. Provide administration, management, and planning support to Real Property Services, Cultural Resources & Historic Preservation Services, Geographic Information Services, Capital Improvement Program, and all departments within the Public Works functional area. Oversee, guide, and direct as necessary the implementation of County policies, capital projects, community relations, and other administrative services. Provide management and administrative support to the of Pima, Cochise, Santa Cruz, and Pinal counties, and the sister region of Puerto Penasco, Mexico. (Note: The program’s expenditures will be allocated in full to the other departments in the Public Works functional area. Therefore, all budgeted expenditures will net to zero.) Program Goals and Objectives - Ensure quality public service by providing efficient and effective management services to the Public Works departments - Coordinate efforts of Public Works departments in support of the Public Works mission and vision - Coordinate and facilitate the collaboration between the Public Works departments - Manage Public Works departments to measurable progress in providing professional, progressive, fiscally responsible, and timely services to Pima County Program Performance Measures Each department's strategic plan and work plan updated annually and reviewed at mid-year Reports obtained from each department detailing activities related to providing progressive, fiscally responsible, and timely services Joint projects undertaken and completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 100% 100% 100% 100% 100% 100% 6 7 7 FY2007/2008 Actual 1 (13,327) 13,328 FY2008/2009 Adopted FY2009/2010 Adopted 0 0 0 0 0 0 2 0 0 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 2 0 0 0 0 0 0 2 0 0 9.0 9.5 9.0 Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 14-65 Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: 1000 CULTURAL RESOURCES Function Provide management, technical, and administrative services to all County departments and the public ensuring compliance with federal, state, and County historic preservation laws and policies. Manage County historic preservation bond projects. Promote cultural resource conservation and implement historic preservation projects throughout Pima County. Description of Services Review all County Capital Improvement Program projects and private sector development proposals and plans. Manage and protect County owned cultural resources. Procure and administer grants, provide public information and heritage education, develop and implement Sonoran Desert Conservation Plan (SDCP) policies for cultural resources and ranching, develop and implement 1997 and 2004 bond program historic preservation projects, assist designation of the Santa Cruz Valley National Heritage Area. Implement mitigation measures. Program Goals and Objectives - Review and ensure compliance of County and private sector development projects - Implement the 1997 and 2004 Historic Preservation Bond program - Define project scopes of work for cultural resources services contracts - Procure additional grant funds - Develop and implement SDCP cultural resources and ranch conservation goals and policies - Develop plans for Cultural Resources and Open Space preservation - Work toward congressional designation of the Santa Cruz Valley National Heritage Area Program Performance Measures Compliance actions for County projects Compliance reviews for private development Preservation bond funds expended Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 95 99 2,043,795 125 150 $4,000,000 150 150 $3,000,000 FY2007/2008 Actual Total Program Funding Program Staffing (FTEs) FY2009/2010 Adopted 178,546 (118,664) 14,817 94,956 44 0 92,625 0 0 74,699 95,000 92,625 0 0 0 0 0 74,699 0 0 95,000 0 0 92,625 74,699 95,000 92,625 7.0 6.9 6.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2008/2009 Adopted 14-66 Pima County FY2009/2010 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: 1000 REAL PROPERTY Function Direct and administer the real property function for Pima County departments. Description of Services Provide appraisal, acquisition, relocation, property management, and property disposal services to Pima County departments. License the use of County rights-of-way for encroachments and water franchises. Track the number of appraisals and acquisitions per year (Note: It is intended that the program's expenditures will be allocated in full to the other departments in the Public Works functional area. Therefore, all budgeted expenditures net to zero.) Program Goals and Objectives - Monitor all expenditures and charge expenditures to Public Works departments in an accurate and timely manner Program Performance Measures Appraisals/Nominals per year Acquisition agreements per year Escrow closings per year Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2007/2008 Actual FY2008/2009 Estimated 280 149 129 280 150 130 FY2007/2008 Actual FY2009/2010 Planned 290 160 140 FY2008/2009 Adopted FY2009/2010 Adopted 187,418 (205,254) 17,835 0 0 0 0 0 0 (1) 0 0 6,000 0 0 6,000 0 0 0 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 (6,001) 0 0 0 0 0 0 (1) 0 0 22.0 19.0 Total Program Funding Program Staffing (FTEs) 21.5 14-67 This page intentionally left blank. 14-68 Pima County FY 2009/2010 Adopted Budget Regional Flood Control District Expenditures: 12,227,360 Revenues: FTEs 23,598,588 70.3 Function Statement: Protect public health, safety, and welfare by implementing structural flood control solutions and provide comprehensive nonstructural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County's Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties; 11-257: Flood Water Control Works, Tax Levy; Title 48, Chapter 21: Flood Control Districts; and Pima County Code Title 16: Floodplain and Erosion Hazard Management Expenditures by Program Capital Improvement 2.13% Riparian Protection 16.74% Flood Control Support 32.12% Regulatory 10.06% Infrastructure 27.02% Hazard Mitigation 11.93% Sources of All Funding Department Revenue 100% 14-69 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: REGIONAL FLOOD CONTROL DISTRICT Expenditures by Program CAPITAL IMPROVEMENT FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 230,981 190,878 FLOOD CONTROL SUPPORT 4,341,649 3,912,270 3,927,334 HAZARD MITIGATION 1,686,169 1,752,141 1,458,318 INFRASTRUCTURE 4,793,673 3,667,134 3,304,131 REGULATORY 2,188,326 1,039,786 1,229,783 RIPARIAN PROTECTION 1,457,971 1,982,378 2,047,240 14,698,769 12,544,587 12,227,360 85 0 0 25,689,917 25,638,399 23,408,588 915,377 0 0 102 0 0 38,816 367,470 190,000 Total Expenditures 260,554 Funding by Source Revenues CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT INFRASTRUCTURE REGULATORY RIPARIAN PROTECTION Total Revenues Net Operating Transfers In/(Out) 26,644,297 (11,401,261) 26,005,869 (10,787,716) 23,598,588 (10,030,266) 0 (544,267) 0 (2,673,566) 0 (1,340,962) 14,698,769 12,544,587 12,227,360 9.0 7.0 8.0 8.0 8.0 9.0 HAZARD MITIGATION 14.0 11.5 12.0 INFRASTRUCTURE 13.4 13.5 14.3 REGULATORY 18.0 17.0 18.0 RIPARIAN PROTECTION 13.0 10.0 9.0 Total Staffing (FTEs) 75.4 67.0 70.3 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Staffing (FTEs) by Program CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT 14-70 Pima County FY2009/2010 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 CAPITAL IMPROVEMENT Function Manage the development and construction of Capital Improvement Projects (CIP) for the Flood Control District. This includes the initiation, planning, monitoring and control, execution, and closing of District's CIP. Description of Services Design and construct flood control improvements along the major watercourses, including bank protection, levee, detention basins, environmental restoration, and linear park improvements. Prepare feasibility studies/concept design reports for flood control projects including reports and studies to obtain federal and state funds and grants for flood control and environmental restoration projects. Participate with other agencies and departments for construction of major flood control and environmental restoration projects. Provide comprehensive review and monitoring of construction to ensure project quality and compliance with project specifications. Program Goals and Objectives - Initiate and deliver the Flood Control Bond Projects and other CIP projects, monitor the progress of each project, and control the successful planning, design, construction, and closing of each project - Implement and train division staff to develop constructible projects by utilizing value engineering to optimize design, monitor construction costs during design and construction, and provide project specifications that assure quality and utilize proper procurement practices Program Performance Measures Bond projects completed on schedule and budget Projects constructed within 5% of engineer's cost estimate 1997 bond projects completed 2004 bond projects completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 90% 80% 90% 82% 100% 100% 90% 15% 90% 30% 98% 35% FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 298,366 (91,835) 24,450 315,555 (132,677) 8,000 370,409 (129,355) 19,500 230,981 190,878 260,554 85 0 0 85 0 0 0 0 0 0 230,896 0 190,878 0 260,554 230,981 190,878 260,554 9.0 7.0 8.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-71 Pima County FY2009/2010 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 FLOOD CONTROL SUPPORT Function Direct, lead, and support the district floodplain management and flood control activities in the incorporated and unincorporated areas of Pima County by maintaining a fiscally responsible, environmentally conscientious, and multi-objective approach to managing regional watercourses, floodplains, water resources, and riparian habitats. Description of Services Provide leadership, financial management, and personnel for district operations. Provide direction and set policies for short range and long range regional flood control planning. Provide administrative support services to procure, manage, and audit contracts and services for the district. Ensure that district activities conform to federal and state laws, flood insurance standards, and floodplain management goals. Ensure the District meets the Federal Emergency Management Agency (FEMA) goals for local flood control activities and programs to prevent flood damage and mitigate potential flood hazards resulting in lower flood insurance rates to residents and businesses and making the community eligible for flood mitigation grants and disaster assistance. Program Goals and Objectives - Operate the District in a responsible manner that is protective of public safety, reduces future flood hazards, and meets Federal Flood Insurance Program goals . Be rated as a top community, class 5 or better, in floodplain management and flood prevention as determined by FEMA’s Community Rating System allowing residents and businesses to obtain flood insurance premium discounts . Conduct outreach program to inform property owners about their susceptibility to flooding and increase the number of flood insurance policies in Pima County to a minimum of 3,100 - Provide up-to-date, accurate floodplain information to the general public and municipalities in the County including providing digital mapping and GIS information on floodplains, water resources, and associated comprehensive planning data for flood control . Provide a regional flood control plan and long-term flood prevention strategy and implementation plan Program Performance Measures Divisions that developed a one-year and five-year operating plan Projects with no discrepancies in schedule or budget FEMA's community class rating for Pima County Savings on Flood Insurance premiums in Pima County Total Flood Insurance policies in Pima County FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 0 3 4 25% 5 25% 70% 5 25% 100% 5 25% 2,453 2,900 3,100 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,943,036 2,367,460 31,153 1,337,648 2,574,622 0 1,403,927 2,523,407 0 4,341,649 3,912,270 3,927,334 25,331,448 25,332,649 23,292,838 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues TAXES INTERGOVERNMENTAL 8,280 0 0 CHARGES FOR SERVICES 165,126 175,000 50,000 INTEREST 144,984 100,000 35,000 40,079 30,750 30,750 25,689,917 25,638,399 23,408,588 (11,401,261) (10,787,716) (10,030,266) 0 (9,947,007) 0 (10,938,413) 0 (9,450,988) 4,341,649 3,912,270 3,927,334 8.0 8.0 9.0 MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-72 Pima County FY2009/2010 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 HAZARD MITIGATION Function Provide flood hazard mapping and information resources to protect Pima County residents from flooding and associated hazards. Conduct long-range planning services to promote wise and environmentally sound developments in and adjacent to flood hazard areas. Ensure compliance with federal, state, and local regulations for development projects impacting Pima County regional watercourses, floodplains, and riparian areas. Description of Services Provide compliance with floodplain management regulation and emergency preparedness as required to meet federal and state laws and local mandates. Review plans, issue permits, perform investigations, conduct hydrologic and hydraulic studies, interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Conduct comprehensive river and basin management studies and prepare financial program reports. Coordinate management of the Flood Insurance Rate Maps, the Community Rating System, and flood hazard mitigation and emergency repair activities with the Federal Emergency Management Agency (FEMA). Conduct and review flood insurance studies. Review development plans for compliance with FEMA. Coordinate FEMA approved mapping changes. Participate in the National Flood Insurance Program and the Community Rating Systems. Initiate flood education and awareness activities. Identify, plan, and study needs Prepare plans or studies, develop scopes of works, and oversee work to completion. Prepare the annual report and the Five Year Comprehensive Report. Program Goals and Objectives - Discourage development in flood and erosion hazard areas - Encourage natural resource protection - Continue participating in the Flood Insurance Program - Identify cost-effective solutions to flood and erosion hazards - Encourage interagency cooperation - Meet or exceed state and federal requirements for preserving and protecting environmental resources, including those mandated by the Threatened and Endangered Species Act and the Sonoran Desert Conservation Plan Program Performance Measures Development project plans received, logged in, and reviewed within time frame established by Pima County Development Services FEMA reviews received, logged in, and reviewed within a four-week period Floodplain residents that receive informational and/or educational materials, e.g. floodplain map change notices, educational brochures Acres of watersheds studied annually to update flood hazard information Linear miles of rivers studied and reviewed annually Rezonings and plans that provide for natural washes and preserve floodplains Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Estimated 79% 85% 100% 85% 60% 100% 50% 50% 100% 143,000 175,000 200,000 67 80% 75 75% 300 85% FY2007/2008 Actual Total Program Funding Program Staffing (FTEs) FY2008/2009 Adopted FY2009/2010 Adopted 879,230 806,939 0 897,779 852,662 1,700 962,638 492,680 3,000 1,686,169 1,752,141 1,458,318 0 0 0 0 1,686,169 0 1,752,141 0 1,458,318 1,686,169 1,752,141 1,458,318 14.0 11.5 12.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) FY2009/2010 Planned FY2007/2008 Actual 14-73 Pima County FY2009/2010 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 INFRASTRUCTURE Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive maintenance, operation, and development of flood control infrastructure through a balanced, multi-objective approach to managing regional watercourses, floodplains, and storm water resources. Description of Services Inspect, construct, and maintain flood control facilities. Develop operation and maintenance plans for flood control infrastructure including emergency preparedness and incorporating environmentally sensitive solutions for flood control. Coordinate maintenance activities with external departments and agencies at the city, County, state, and federal levels. Develop and maintain an Asset Management Program containing a complete inventory of all district flood control and related infrastructure including real property, bank protection, drainage ways, easements, and other flood conveyance structures. Develop plans for the operation and maintenance of the real property including coordination with other County departments and local, state, and federal agencies. Program Goals and Objectives - Provide inspection and maintenance of flood control improvements that embody sound maintenance principles and in a cost effective manner - Establish data management procedures that provide support to the various programs within the District including data sources as well as geographic information data sources Program Performance Measures District property inventoried in geographical information system (GIS) database Infrastructure assets inventoried in GIS database Assets inventoried Subdivision Release of Assurance inspections completed within 10 days of request Infrastructure inventory inspected annually FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 70% 80% 99% 40% 5,498 99% 80% 5,500 100% 99% 5,500 100% 25% 66% 66% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,118,723 3,667,664 7,286 1,729,400 1,905,234 32,500 1,662,491 1,631,140 10,500 4,793,673 3,667,134 3,304,131 915,377 0 0 915,377 0 0 0 0 0 0 3,878,296 0 3,667,134 0 3,304,131 4,793,673 3,667,134 3,304,131 13.4 13.5 14.3 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues INTERGOVERNMENTAL Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-74 Pima County FY2009/2010 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 REGULATORY Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive compliance plans and customer service programs through a balanced, fiscally responsible, multi-objective approach to managing local and regional watercourses, floodplains, and riparian resources. Description of Services Ensure compliance with floodplain management regulations as required by federal and state laws and local mandates governing floodplains. Implement a regulatory permitting and compliance program to provide information and outreach services that explain floodplain requirements. Review applications, plans, and engineering studies for conformance with standards and requirements, and issue permits if acceptable. Perform site investigations in order to verify that improvements were constructed in compliance with the Floodplain and Erosion Hazard Management Ordinance. Initiate enforcement activities for construction not in compliance. Conduct hydrologic and hydraulic studies. Interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Program Goals and Objectives - Meet or exceed federal and state requirements for floodplain management, including those mandated for participation in the National Flood Insurance Program - Ensure that development activities in flood hazard areas are in compliance with federal and state laws and the Floodplain and Erosion Hazard Management Ordinance - Provide floodplain management plans that embody sound engineering principles and preserve natural resources - Provide consistent and comprehensive information regarding flood and erosion hazards, and impacts to riparian areas in order to assist in creating awareness of the issues, and promote development with the least impact within these areas Program Performance Measures Flood Hazard Information Sheets completed per requests from property owners, prospective property owners, and mortgage companies Outreach events held to inform residents about flood hazards Certified Floodplain Managers Floodplain Use Permit applications initially reviewed within 15 business days (either approved or comment letter) Complaints responded to within 10 business days Completed elevation certificates returned FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 4,363 4,600 4,500 7 7 5 14 66% 11 80% 11 100% 73% 56% 60% 90% 100% 100% Program Expenditures by Object FY2007/2008 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 948,254 1,231,647 8,425 975,378 64,408 0 1,173,807 55,976 0 2,188,326 1,039,786 1,229,783 102 0 0 102 0 0 0 0 0 0 2,188,224 0 1,039,786 0 1,229,783 2,188,326 1,039,786 1,229,783 18.0 17.0 18.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-75 Pima County FY2009/2010 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 RIPARIAN PROTECTION Function Enhance floodplain characteristics and ecosystem functions by preserving, protecting, and restoring the natural resources within Pima County, including those activities mandated by federal, state, and local regulations. Fulfill the mission set forth by the Pima County Board of Directors in the Sonoran Desert Conservation Plan (SDCP), as it pertains to riparian and water resource protection. Description of Services Manage and administer the riparian protection elements of the SDCP and the Floodplain and Erosion Hazard Management Ordinance (Floodplain Ordinance) through coordination, review, and enforcement of land use improvement plans for both private and public development. Oversee the planning, designing, constructing, and maintaining of riparian habitat ecosystem restoration projects. Evaluate and make recommendations on properties for flood-prone, riparian habitat, and open space acquisition. Manage Regional Flood Control District (RFCD) property including unique high value riparian preserves. Participate with other County departments, governmental and nongovernmental entities on riparian area needs, availability, and conservation. Identify concerns surrounding water usage and availability and develop policies that help address these issues. Coordinate with other agencies on the planning, design, construction, operation and maintenance of groundwater recharge projects associated with flood control projects. Review and comment on possible water resource impacts of a proposed development. Determine water needs for existing riparian habitat areas and RFCD ecosystem restoration projects. Maintain, operate, and expand the Automated Local Evaluation in Real Time (ALERT) system to ensure rainfall and stream flow is accurately measured and assessed in real-time. Monitor rainfall and stream flow runoff to determine potential flooding and coordinate with appropriate emergency response agencies during significant events. Develop, regulate, and enforce riparian measures that serve to preserve and protect valued ecosystem habitat. Provide timely storm related information and system analyses to County personnel and other emergency response agencies. Preserve, protect, and enhance riparian resources throughout Pima County. Program Goals and Objectives - Support and ensure compliance with Floodplain Ordinance and the SDCP as it applies to floodplains, riparian habitat, and RFCD property . Manage RFCD property in a manner that protects and enhances natural resources throughout Pima County using appropriate environmental sensitivity means . Plan, design, construct, and maintain cost effective high valued riparian habitat ecosystem restoration projects - Maintain and operate an integrated flood warning and emergency response system in cooperation with the National Weather Service, Pima County Office of Emergency Management, and the state Program Performance Measures Riparian habitat mitigation plan permits inspected annually for regulatory compliance based on permits issued Non-functional ALERT field site sensors repaired or replaced within two weeks, weather and hardware permitting Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 9% 12% 12% 95% 95% 95% FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 876,837 556,447 24,687 1,194,653 690,325 97,400 1,345,990 584,650 116,600 1,457,971 1,982,378 2,047,240 Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total 0 217,470 40,000 38,816 150,000 150,000 38,816 367,470 190,000 0 0 0 0 1,419,155 0 1,614,908 0 1,857,240 1,457,971 1,982,378 2,047,240 13.0 10.0 9.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-76 Pima County FY 2009/2010 Adopted Budget Solid Waste Management Expenditures: 7,178,250 Revenues: FTEs 5,128,250 34.5 Function Statement: Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269 Recycling and Waste Reduction; Title 49, Chapter 4: Solid Waste Management; and Pima County Code Title 7: Environmental Quality, 7.25: Waste Collection; 7.29: Solid Waste; and 7.33: Removal of Rubbish, Trash Weeds, Filth, and Debris Expenditures by Program Development, Closure, and Remediation 0.06% Community Services 3.06% Resource Management 10.17% Waste Management 86.71% Sources of All Funding Fund Balance Decrease 28.56% Department Revenue 71.44% 14-77 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: SOLID WASTE MANAGEMENT Expenditures by Program COMMUNITY SERVICES FY2007/2008 Actual 140,089 DEVELOPMENT, CLOSURE, AND REMEDIATION FY2008/2009 Adopted FY2009/2010 Adopted 334,300 220,000 19,082 25,500 4,000 937,676 683,700 730,000 WASTE MANAGEMENT 7,212,820 7,216,375 6,224,250 Total Expenditures 8,309,667 8,259,875 7,178,250 RESOURCE MANAGEMENT Funding by Source Revenues COMMUNITY SERVICES 102 0 0 87,016 5,000 5,000 WASTE MANAGEMENT 7,156,624 5,297,075 5,123,250 Total Revenues Net Operating Transfers In/(Out) 7,243,742 500,000 5,302,075 0 5,128,250 0 0 565,925 0 2,957,800 0 2,050,000 8,309,667 8,259,875 7,178,250 0.0 RESOURCE MANAGEMENT Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Staffing (FTEs) by Program COMMUNITY SERVICES 0.0 1.0 RESOURCE MANAGEMENT 11.0 11.0 8.0 WASTE MANAGEMENT 42.0 30.6 26.5 Total Staffing (FTEs) 53.0 42.6 34.5 14-78 Pima County FY2009/2010 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 COMMUNITY SERVICES Function Provide funding, using Solid Waste tipping fees if available, for the Pima County Department of Environmental Quality Wildcat Dump Program. Provide staffing and equipment to support community clean up operations and the Wildcat Dump Program. Description of Services Provide bins and drivers at no charge and waive tipping fees for organized Pima County community clean up operations, Board of Supervisors clean up requests, and the Pima County Department of Environmental Quality Wildcat Dump Program. Provide funding, if available, for the Wildcat Dump Program. Program Goals and Objectives - Keep Pima County clean - Provide resources, if available, to support community neighborhood and Wildcat Dump clean up operations Program Performance Measures Complaints received regarding community clean ups Illegal dumping sites investigated Illegal waste removed from public lands (tons) Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated 0 712 99 0 650 85 FY2007/2008 Actual FY2009/2010 Planned 0 675 90 FY2008/2009 Adopted FY2009/2010 Adopted 110,192 29,897 55,443 278,857 2,224 217,776 140,089 334,300 220,000 102 0 0 102 0 0 0 0 0 0 139,987 0 334,300 0 220,000 140,089 334,300 220,000 0.0 1.0 0.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-79 Pima County FY2009/2010 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 DEVELOPMENT, CLOSURE, AND REMEDIATION Function Plan and manage all Solid Waste development, closure, and remediation activities. Closure indicates that a landfill facility, or a portion of a landfill facility, has reached capacity, stopped receiving waste, and disposal operations have ceased. Closure refers to all closure and post-closure activities. Remediation includes investigation, design, and construction for remedial activities associated with waste sites. Description of Services Implement requisite facility development and interim closure activities at County landfills. Plan and manage remediation services to include investigation, design, and construction. Program Goals and Objectives - Track waste management capacity and remediation services capability - Plan and manage the development, expansion, closure, and required remediation at County landfills Program Performance Measures Monthly waste data tracking completed Landfill forecasts updated semi-annually Groundwater wells and gas probes monitored Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated yes yes 44 yes yes 46 FY2007/2008 Actual Total Program Funding Program Staffing (FTEs) yes yes 46 FY2008/2009 Adopted FY2009/2010 Adopted 8,956 10,126 5,100 20,400 1,595 2,405 19,082 25,500 4,000 0 0 0 0 19,082 0 25,500 0 4,000 19,082 25,500 4,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) FY2009/2010 Planned 14-80 Pima County FY2009/2010 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 RESOURCE MANAGEMENT Function Provide financial management, procurement, and administrative support services. Project for the timely replacement of equipment. Description of Services Manage department administration and equipment replacement. Program Goals and Objectives - Provide administration for integrated solid waste management development, operations, landfill facilities closure, and post-closure activities - Manage financial, staffing, and administrative resources - Project equipment funding and request replacement Program Performance Measures Invoices prepared by 7th of each month Equipment plan updated Long range staffing plan updated Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Actual FY2008/2009 Estimated yes yes yes yes yes yes FY2007/2008 Actual FY2009/2010 Planned yes yes yes FY2008/2009 Adopted FY2009/2010 Adopted 422,508 511,434 3,734 261,139 422,561 0 297,504 432,496 0 937,676 683,700 730,000 5,000 Revenues CHARGES FOR SERVICES 9,884 5,000 76,615 0 0 517 0 0 87,016 5,000 5,000 Net Operating Transfers In/(Out) 500,000 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 350,660 0 678,700 0 725,000 937,676 683,700 730,000 11.0 11.0 8.0 INTEREST MISCELLANEOUS Operating Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 14-81 Pima County FY2009/2010 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 WASTE MANAGEMENT Function Perform integrated waste management at all Pima County solid waste facilities. Plan for future expansions of existing landfill facilities. Description of Services Provide landfill, transfer station, and recycling operations, including waste tire collection and recycling. Prepare annual Solid Waste Development Plan update. Plan and manage the appropriate development of expansions at existing landfill facilities. Program Goals and Objectives - Provide long term integrated solid waste management services - Develop, operate, and close facilities to meet County needs in compliance with applicable laws and regulations - Plan, develop, and implement new solid waste management facilities in response to County needs Program Performance Measures Arizona Department of Environmental Quality inspections passed Accidents resulting in lost time Landfills operated Transfer stations operated Rural collection centers operated Waste tonnage handled Tire tonnage recycled Other materials tonnage recycled FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 83% 100% 100% 4 4 2 11 207,584 13,080 1,193 0 4 2 4 145,822 12,400 1,000 0 4 2 4 123,872 13,000 1,000 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,065,924 5,146,896 1,842,102 5,374,273 1,482,332 4,741,918 7,212,820 7,216,375 6,224,250 5,700,172 3,787,500 3,775,000 87,769 54,250 33,750 5,787,941 3,841,750 3,808,750 1,152,277 1,200,000 1,200,000 132,429 170,000 84,000 83,212 85,325 30,500 765 0 0 1,368,683 1,455,325 1,314,500 0 0 0 0 56,196 0 1,919,300 0 1,101,000 7,212,820 7,216,375 6,224,250 42.0 30.6 26.5 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-82 Pima County FY 2009/2010 Adopted Budget Transportation Expenditures: 40,618,931 Revenues: FTEs 56,168,803 354.1 Function Statement: Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County's street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Mandates: ARS Title 28, Chapter 19: County Highways; and Pima County Code Title 10: Traffic and Highways Expenditures by Program Transportation Infrastructure 6.54% Director's Office and Support Services 24.14% Systems, Operations and Maintenance 69.32% Sources of All Funding Operating Transfers 8.28% Department Revenue 91.72% 14-83 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: TRANSPORTATION Expenditures by Program DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE Total Expenditures FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 9,193,888 10,163,612 9,806,455 33,179,815 36,672,737 28,155,506 1,311,067 1,493,888 2,656,970 43,684,770 48,330,237 40,618,931 61,351,889 61,292,609 52,537,197 3,394,655 3,551,056 3,047,241 287,792 388,160 584,365 Funding by Source Revenues DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 65,034,336 (21,494,348) 65,231,825 (17,150,429) 56,168,803 (16,496,170) 0 144,782 0 248,841 0 946,298 43,684,770 48,330,237 40,618,931 Staffing (FTEs) by Program DIRECTOR'S OFFICE AND SUPPORT SVCS 80.9 72.7 52.1 SYSTEMS, OPERATIONS AND MAINTENANCE 239.5 240.0 204.0 TRANSPORTATION INFRASTRUCTURE 105.5 102.0 98.0 Total Staffing (FTEs) 425.9 414.7 354.1 14-84 Pima County FY2009/2010 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 DIRECTOR'S OFFICE AND SUPPORT SVCS Function Provide leadership and support to the department in the areas of strategic planning and capital programming, administration, intergovernmental relations, environmental compliance, finance, real property, and technical services. Description of Services Provide direction and leadership to organize, manage, and administer the activities of the department management and staff. Implement departmental procedures consistent with County ordinances, policies, and directives. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Act as the primary liaison with the community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, department review, and comment on key state and federal legislation. Provide training and consultation on process improvement, budgeting, planning, and organizational development. Ensure appropriate compliance of the department’s activities with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, and advisory and defense support of departmental tort related claims and lawsuits. Provide administrative support, including employee services, procurement, financial management, and general services to the department. Provide Capital Improvement Plan (CIP) administrative management services including documentation of CIP project expenditures and project progress, development of reimbursement requests from federal, state, and local agencies, and compilation of audit files/audit capable documentation. Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget . Ensure that the department's budget meets approved and planned work objectives and lead the department's annual budget development process . Provide financial data for the County's Capital Improvement Plan within four weeks of obtaining quarterly actual expenditures - Continue the development and implementation of a strategic plan ensuring alignment with the policies, ordinances, and directives of the Board of Supervisors, the County Administrator and the Deputy County Administrator for Public Works . Plan, schedule, and lead all department planning and Quality Council sessions - Develop and retain a high performing workforce . Provide consistent technical and personal development skills training and coaching within the divisions throughout the year - Meet customer requests by completing acquisitions and giving possession of property to customers for facility development . Track the number of appraisals and acquisitions per year - Provide premier customer service by promptly responding to all constituent inquiries and concerns and requests from the Board of Supervisors, the County Administrator, and the Deputy County Administrator for Public Works . Track and respond to each inquiry, concern, or request received within 24 hours of receipt - Process invoices within five business days of receipt Program Performance Measures Constituent inquiries and concerns received Constituent inquiries and concerns responded to or resolved within 24 hours of receipt Technical assistance and /or environmental documents reviewed annually Introduced bills having an impact on the department that receive divisional review and are reported in writing to the Chief Deputy County Administrator Quarterly financial data updates provided to the County's CIP unit within 4 weeks of obtaining the quarterly actual expenditures Invoices processed within 5 business days of receipt Budget unit requests submitted on time FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 5,359 90% 6,000 92% 6,000 100% 183 150 150 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,009,036 5,168,160 16,692 4,176,670 5,986,942 0 3,654,542 6,151,913 0 Total Program Expenditures 9,193,888 10,163,612 9,806,455 14-85 FY2009/2010 Adopted Pima County FY2009/2010 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 DIRECTOR'S OFFICE AND SUPPORT SVCS Program Funding by Source Revenues LICENSES & PERMITS 35,690 30,000 513,608 60,561,338 60,429,451 51,655,216 145,406 146,840 69,720 INTEREST 503,448 606,318 69,372 MISCELLANEOUS 105,983 80,000 109,281 MEMO REVENUE 24 0 120,000 61,351,889 61,292,609 52,537,197 Net Operating Transfers In/(Out) (21,494,348) (17,150,429) (16,496,170) Other Funding Sources Fund Balance Decrease/(Increase) 0 (30,663,653) 0 (33,978,568) 0 (26,234,572) 9,193,888 10,163,612 9,806,455 80.9 72.7 52.1 INTERGOVERNMENTAL CHARGES FOR SERVICES Operating Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 14-86 Pima County FY2009/2010 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 SYSTEMS, OPERATIONS AND MAINTENANCE Function Operate and maintain a safe and efficient transportation system including roadway infrastructure, traffic control systems, bicycle and pedestrian facilities, Ajo airport, transit services, and geographic information services. Description of Services Perform routine pavement maintenance to ensure safe driving surfaces for vehicles. Perform road grading, shoulder grading and repair, pothole patching, street sweeping, vegetation management, storm cleanup, snow and ice control, emergency response, and other incidental support functions. Provide roadway surface treatments to enhance, preserve, and improve the existing infrastructure. Conduct roadway and transportation related safety improvements consisting of dust control, hazard identification and elimination, safety standard upgrades of existing facilities, and other special projects as identified. Provide planning, design, and construction of projects that exceed the scope of pavement preservation (surface treatments), yet do not reach the scope of the traditional Capital Improvement Program (CIP) definition. Provide drainage maintenance services under assignment from the Flood Control District. Install and maintain active traffic control systems (signing, striping, signals, and street lighting) to safely and efficiently control and monitor the traffic flow of vehicle drivers, pedestrians, and bicyclists. Respond to citizen traffic concerns with appropriate studies. Perform planning and design reviews for new roadway projects related to the County’s roadway network; partner with residents to minimize traffic impacts in neighborhoods; and actively participate in the regional Intelligent Transportation System (ITS) led by the Pima Association of Governments (PAG). Establish necessary safety projects, develop scope and program priority of projects, and send to Infrastructure Group to contract out projects for design and construction. Manage design and construction of projects using funding and priorities from the Department DOT-57 program, the PAG Regional Transportation Authority (RTA) program, and traffic and impact fees. Provide rural public transit and special needs services in Pima County. Identify, implement, and integrate automated systems and tools to facilitate department mandated functions. Provide Geographic Information System (GIS) programming and analysis, data conversion, and storage, along with related services and support to Pima County departments. Maintain a records modernization program. Provide Internet-related GIS technical support to all County departments. Program Goals and Objectives - Investigate, study, and respond to inquiries from internal and external customers in a timely manner regarding the safe and efficient traffic flow on the Pima County roadway network . Investigate citizen requests and take action to deliver appropriate service within eight weeks . Investigate Board of Supervisor (BOS) requests and take action to deliver appropriate service within four weeks - Reduce stops and delays to drivers on Pima County arterial roadways in the County and across jurisdictional boundaries - Make Pima County roads safer to walk, bicycle and drive on . Reduce three year rolling average fatal crashes on Pima County roadway system each year . Coordinate engineering and enforcement functions through monthly meetings with Sheriff's Operations Bureau . Provide annual update to Safety Management System report by August 31 of each year - Provide for the safe and efficient movement of people, goods, and services by performing routine roadway and bridge maintenance . Perform at least 60 percent of required routine maintenance such as road grading, shoulder grading, and street sweeping on regular established cycle times . Perform 12,000 sign item actions each year . Perform 800 sign maintenance services calls each year - Preserve, improve, and extend the useful life of roadway facilities in such a manner that the facility is maintained in a condition as near as originally constructed as possible . Increase preventive surface treatments of roadway facilities every year - Provide safe and reliable public transit in unincorporated Pima County - Provide up-to-date, accurate GIS information . Apply GIS data updates utilizing automated processes and modern spatial data technology within a month after logging data into the GIS project tracking system . Improve the accuracy and information content of GIS data layers through the integration of GPS and digital imagery by establishing and maintaining open relationship with GIS data providers within the region Program Performance Measures GIS projects completed (includes Sonoran Desert Conservation Plan projects) GIS layer updates completed within one month from the time that they are logged into the GIS project tracking system. Routine roadway maintenance activities performed by established cycle times Roadways receiving annual surface treatments Signal maintenance service calls performed Sign item actions performed RTA & grant funding secured for bicycle/pedestrian facilities and safety programs FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 597 650 700 89% 90% 100% 66% 75% 75% 4.00% 1,009 17,251 $2,716,000 0.25% 830 15,000 $2,318,000 2.10% 830 12,000 $1,423,000 14-87 Pima County FY2009/2010 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 SYSTEMS, OPERATIONS AND MAINTENANCE Citizen requests investigated within eigth weeks BOS requests investigated within four weeks Engineering and enforcement coordination meetings with Sheriff's Office Bureau conducted Safety Management System report updated by August 31 n/a n/a n/a n/a n/a n/a 100% 100% 10 n/a n/a yes Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 11,596,813 21,289,371 293,631 11,586,652 24,992,685 93,400 10,951,036 17,204,470 0 33,179,815 36,672,737 28,155,506 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES 495 0 1,512 3,200,058 3,473,606 2,945,067 63,520 20,000 27,562 MISCELLANEOUS 105,602 57,450 73,100 MEMO REVENUE 24,980 0 0 3,394,655 3,551,056 3,047,241 0 0 0 0 29,785,160 0 33,121,681 0 25,108,265 33,179,815 36,672,737 28,155,506 239.5 240.0 204.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-88 Pima County FY2009/2010 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 TRANSPORTATION INFRASTRUCTURE Function Plan, design, and construct transportation projects, including bicycle, pedestrian and transit facilities, in a cost-effective manner to provide for the safe and efficient transportation of people and goods. Description of Services Provide management, technical, and administrative support as well as coordination of services within the transportation systems division. Provide for the development of short and long range plans for the County roadway system in concert with other regional planning agencies, the programming of capital improvements on both a five-year and longer term time horizon, and allocating funding sources for projects including application for funds from regional and state sources. Provide right-of-way and roadway management functions and reporting required under various federal and state rules. Perform development review functions as the DOT interface for Development Services Department and other privately funded infrastructure components. Manage the planning and design of transportation projects, including roadways, bridges, and roadway related drainage improvements. Prepare reports, plans, specifications, estimates and bid documents for transportation construction projects. Provide technical review of all local, County, and state projects that impact the county transportation system. Inspect, inventory, and maintain records on all bridge crossings. Perform land survey, construction inspection, material testing, and contract administration on department and other capital improvement construction projects. Perform inspection and material testing on all utility and private construction work in the public right-of-way. Attend capital improvement cash flow meetings. Prepare annual capital improvement budget. Program Goals and Objectives - Deliver the capital improvement program as scheduled and budgeted in the 5-year plan - Ensure federal and regional transportation funds are equitably allocated to projects in Pima County - Manage, in a cost effective manner, the planning, design, and construction of the CIP 5-year plan - Minimize the number of negative findings from certification acceptance inspections and other quality audits - Ensure that Transportation Infrastructure’s operating and capital improvements budgets meet approved and planned work objectives by quarterly monitoring of revenues and expenditures to meet approved budget and service goals - Ensure financial stability for capital improvements by providing regular financial forecasts, aggressively seeking alternative funding and implementing project management strategies - Provide leadership and direction to the Transportation Infrastructure Management Team to provide for annual work plans and long range plans to meet goals for finance, process improvement, innovation and learning, and customer service Program Performance Measures Planned project completions based on fiscal year adopted budget Planned expenditures meeting fiscal year adopted budget Projects starting construction within 180 days of adopted baseline established 3/1/08 Survey requests completed by proposed due date as agreed upon by both parties Independent assurance samples that achieve scores of 3 or greater Right-of-way encroachments sucessufully resolved prior to legal action Negative findings from certification acceptance inspections and other audits Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated 95% 85% 100% 78% 85% 100% n/a 100% 100% 90% 85% 100% 80% 90% 90% 100% 100% 100% 0 0 0 FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 1,989,977 (716,812) 37,902 2,493,193 (999,305) 0 2,676,504 (433,534) 414,000 1,311,067 1,493,888 2,656,970 163,515 180,000 178,716 0 0 277,000 122,302 208,160 128,649 1,975 0 0 287,792 388,160 584,365 Revenues LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 14-89 Pima County FY2009/2010 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 TRANSPORTATION INFRASTRUCTURE Operating Revenue Sub-Total 584,365 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 0 1,023,275 0 1,105,728 0 2,072,605 1,311,067 1,493,888 2,656,970 105.5 102.0 98.0 14-90 Pima County FY 2009/2010 Adopted Budget Wastewater Reclamation Expenditures: 134,200,827 Revenues: FTEs 147,931,945 580.0 Function Statement: Protect the public health and environment in Pima County through the safe delivery, treatment, and reuse of wastewater. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, 11-264: Authority to operate a sewage system; liens; sewage system fees; Title 14, Chapter 14: Sanitary Districts; and Pima County Code Title 7: Environmental Quality, 7.21: Liquid Waste Expenditures by Program Conveyance Maintenance 10.54% Treatment Operations 28.91% Planning & Engineering 10.06% Wastewater Management Administration 50.49% Sources of All Funding Department Revenue 100% 14-91 Pima County FY 2009/2010 Adopted Budget Department Summary by Program Department: WASTEWATER RECLAMATION Expenditures by Program CONVEYANCE SYSTEM FY2007/2008 Actual FY2008/2009 Adopted FY2009/2010 Adopted 10,003,129 11,152,833 PLANNING & ENGINEERING 10,296,949 15,001,459 13,505,571 REGIONAL WASTEWATER RECLAMATION ADMIN 48,225,332 67,447,359 67,759,572 TREATMENT OPERATIONS 38,997,322 38,691,698 38,794,719 107,522,732 132,293,349 134,200,827 Total Expenditures 14,140,965 Funding by Source Revenues PLANNING & ENGINEERING REGIONAL WASTEWATER RECLAMATION ADMIN 793,051 0 0 132,468,727 139,492,346 147,931,945 0 0 TREATMENT OPERATIONS Total Revenues Net Operating Transfers In/(Out) (2,400) 133,259,378 (636,806) 139,492,346 (9,646,635) 147,931,945 (21,525,780) 75,000,000 (100,099,840) 28,942,363 (26,494,725) 85,002,383 (77,207,721) 107,522,732 132,293,349 134,200,827 112.8 110.0 104.0 106.5 108.0 107.0 67.6 72.0 65.0 TREATMENT OPERATIONS 296.8 309.0 304.0 Total Staffing (FTEs) 583.7 599.0 580.0 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Staffing (FTEs) by Program CONVEYANCE SYSTEM PLANNING & ENGINEERING REGIONAL WASTEWATER RECLAMATION ADMIN 14-92 Pima County FY2009/2010 Adopted Budget Program Summary Department: WASTEWATER RECLAMATION Program: 5005 CONVEYANCE SYSTEM Function Provide the community with an environmentally sound, effective, and efficient sanitary sewage conveyance system. Description of Services Provide inspection services to repair, rehabilitate, and/or construct sanitary sewage collection, conveyance, treatment, disposal or reuse, and odor control facilities in compliance with federal, state, and local regulatory requirements including National Pollution Discharge Elimination System (NPDES), Arizona Pollution Discharge Elimination System (AZPDES), sanitary sewerage overflow (SSO), aquifer protection permit (APP), storm water, air pollution, endangered species, critical habitat, the Sonoran Desert Conservation Plan, and Section 401 and 404 requirements. Operate a proactive, comprehensive preventive maintenance program for the sanitary sewage conveyance system including inspection, cleaning, systematic vector (roach) control, and odor mitigation programs for more than 3,400 miles of public gravity sanitary sewers and 32 public wastewater pumping systems throughout the 350 square mile public sewerage service area of eastern Pima County. Program Goals and Objectives - Provide public sewage conveyance facilities (gravity and pumping) that are reliable and adequate to minimize the unintended/unauthorized releases of sewage to the environment (sanitary sewer overflow) . Reduce sanitary sewer overflows - Operate the sanitary sewage conveyance system (gravity and pumping systems) effectively, efficiently and in compliance with federal and state mandates and regulations . Service 14,000,000 feet annually - Maintain an effective vector control program by providing treatment applications to 50% of the conveyance system manholes annually - Maintain an effective and efficient Odor Abatement Program to significantly minimize odors system wide (treatment facilities and conveyance) . Reduce odor complaint phone calls - Respond efficiently and effectively to customer service requests Program Performance Measures Sanitary sewer overflow Feet of sewer system serviced Information requests provided in the same day Odor complaint phone calls FY2007/2008 Actual FY2008/2009 Estimated FY2009/2010 Planned 93 13,020,000 95% 356 80 13,580,000 95% 325 72 14,000,000 100% 293 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,421,828 3,926,846 654,455 6,560,575 4,464,408 127,850 6,295,886 7,785,209 59,870 10,003,129 11,152,833 14,140,965 0 0 0 0 10,003,129 0 11,152,833 0 14,140,965 10,003,129 11,152,833 14,140,965 112.8 110.0 104.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-93 FY2009/2010 Adopted Pima County FY2009/2010 Adopted Budget Program Summary Department: WASTEWATER RECLAMATION Program: 5005 PLANNING & ENGINEERING Function Develop and implement the Capital Improvement Program (CIP) of the department, including long range and facility planning, initial project concepts, and design and construction of all capital facilities. Conduct engineering and inspection services, review development plans, and administer the overall planning and capacity management of the regional sewerage system. Description of Services Develop and implement a regional long range facility plan (metro and non-metro). Research, monitor, review, and follow environmental policy that may effect system operations and facility planning. Provide project development engineering design and oversight of consultant design efforts; coordinate cultural and real property needs for CIP projects; and provide project planning, project management, CIP oversight/coordination, and construction management services. Provide Blue Stake utility location services. Provide sewer plan review for conveyance projects. Provide sewer construction inspection services. Manage system models, rehabilitation projects, system design standards, and other special projects of a technical nature. Coordinate Wastewater Management Advisory Committee meetings. Represent the department to local, regional, and national public agencies and industry associations. Provide specialized maps for department and County presentations. Evaluate the availability of sewer capacity to serve new development for local government agencies and the land development industry. Provide assistance and information to developers and others with capacity-related issues. Prepare and track Master Sewer Service and Development agreements. Program Goals and Objectives - Develop, initiate, manage, and complete CIP projects efficiently . Review CIP Projects twice each month . Assist with the updating of the annual Financial Plan (CIP components) . Complete projects within 5% of budget . Complete projects within 90 days of approved schedule - Update the Regional Metropolitan Area Facility Plan - Provide sewer system construction inspections - Review sewer design plans for compliance with standards Program Performance Measures Projects completed within 5% of budget Projects completed within 90 days of approved schedule Average number of days to issue capacity response letter Planning studies reviewed Number of capacity analyses performed Sewer construction inspections performed Sewer design plans reviewed FY2009/2010 Planned FY2007/2008 Actual FY2008/2009 Estimated n/a n/a 90% 90% 100% 100% 33 31 14 20 478 120 200 20 450 90 180 20 500 80 170 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,590,131 20,889,529 (16,182,711) 6,927,509 8,023,850 50,100 6,692,665 6,800,006 12,900 10,296,949 15,001,459 13,505,571 0 0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Special Programs Revenue Sub-Total (56) 0 0 791,630 (56) 0 0 1,477 0 0 793,107 0 0 14-94 Pima County FY2009/2010 Adopted Budget Program Summary Department: WASTEWATER RECLAMATION Program: 5005 PLANNING & ENGINEERING Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 0 9,503,898 0 15,001,459 0 13,505,571 10,296,949 15,001,459 13,505,571 106.5 108.0 107.0 14-95 Pima County FY2009/2010 Adopted Budget Program Summary Department: WASTEWATER RECLAMATION Program: 5005 REGIONAL WASTEWATER RECLAMATION ADMIN Function Direct department operations and short and long term financial planning. Provide administrative support services for the department. Provide technical and regulatory compliance services for wastewater treatment facilities. Identify sources and monitor the department's revenue. Identify, secure, and monitor bond and non-bond funding for capital projects. Description of Services Supervise, monitor, and direct department operations, short and long term financial planning, and capital improvement planning. Provide system development funds (SDF) for capital projects, monitor expenses, and allocate and reconcile funds. Provide revenue, financial, payroll, and employee services for the department. Develop and coordinate capital planning for the five-year Capital Improvement Plan (CIP) and track CIP expenses. Develop department financial plan and rate increase proposals, identify and secure alternative funding sources (grants or system development funds), and recommend bond sales. Record and monitor annual depreciation charges related to fixed assets, debt service costs of current bonds and outstanding loans, and department revenue. Operate a state licensed laboratory to test samples for regulatory compliance. Collect samples and prepare requisite reports and submittals in accordance with federal and state permit requirements. Program Goals and Objectives - Allocate system development funds (SDF) - Comply with CIP bond implementation plans - Provide administrative, revenue collection, financial, and personnel services - Develop and implement financial plans that sustain the operating and capital improvement budgets - Reduce the introduction of kitchen grease into the sanitary sewer system through a proactive public education program - Provide assurance that federal and state permit reporting requirements for wastewater treatment facilities are met - Obtain 34,000 quality assured regulatory compliance samples for the environmental laboratory Program Performance Measures Delinquency rate of sewer user accounts Invoices processed System development funds allocated quarterly Number of sewer accounts serviced Customer inquiries promptly responded to Change Orders Weekly invoice resolution Permit reporting requirements met Regulatory compliance samples obtained FY2007/2008 Actual FY2008/2009 Estimated 0.99% 879 yes 260,007 22,080 821 100% 100% 18,985 0.06% 945 yes 261,000 19,600 925 100% 100% 24,000 FY2009/2010 Planned 1.20% 950 yes 262,500 20,000 900 100% 100% 34,000 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 6,700,300 44,141,249 (2,616,217) 6,226,033 60,873,436 347,890 5,916,081 61,605,991 237,500 48,225,332 67,447,359 67,759,572 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues LICENSES & PERMITS CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE Operating Revenue Sub-Total 14,025 5,000 5,000 105,739,055 121,916,920 137,439,045 12,411 58,800 10,000 3,759,651 2,411,626 377,900 106,093 100,000 100,000 22,837,492 15,000,000 10,000,000 132,468,727 139,492,346 147,931,945 14-96 Pima County FY2009/2010 Adopted Budget Program Summary Department: WASTEWATER RECLAMATION Program: 5005 REGIONAL WASTEWATER RECLAMATION ADMIN Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (636,806) (9,646,635) (21,525,780) 75,000,000 (158,606,589) 28,942,363 (91,340,715) 85,002,383 (143,648,976) 48,225,332 67,447,359 67,759,572 67.6 72.0 65.0 14-97 Pima County FY2009/2010 Adopted Budget Program Summary Department: WASTEWATER RECLAMATION Program: 5005 TREATMENT OPERATIONS Function Protect the public health and environment through the operation and maintenance of wastewater treatment facilities that comply with federal and state laws. Description of Services Operate and maintain wastewater treatment facilities to treat over 24 billion gallons of sanitary sewage annually including associated biosolid facilities. Implement, in partnership with the Compliance and Regulatory Affairs Office (CRAO), the Environmental Protection Agency (EPA) mandated industrial pretreatment program through permitting, inspection, sampling, and enforcement. Conduct investigations and studies on treatment related issues and concerns. Program Goals and Objectives - Treat over 24 billion gallons of sanitary sewage annually in compliance with federal and state laws - Exceed the mandated biochemical oxygen demand removal rate of 93% - Effectively administer the industrial pretreatment program in partnership with CRAO - Effectively operate the treatment facilities to ensure that permit limits are met; prevent pass through, interference, and upset at the Publicly Owed Treatment Works (POTW); and meet all regulatory compliance and reporting requirements for treatment and disposal of biosolids - Generate and maximize utilization of renewable resources including biogas Program Performance Measures Cubic feet of methane converted to energy Gallons of wastewater treated annually Biochemical oxygen demand removal rate Reportable environmental exceedences FY2007/2008 Actual FY2008/2009 Estimated 137 million 25 billion 93% 1 152 million 25.5 billion 93% <5 FY2009/2010 Planned 166 million 24 billion 95% <5 Program Expenditures by Object FY2007/2008 Actual FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 17,417,279 19,410,481 2,169,562 18,384,744 20,098,394 208,560 18,184,502 20,548,719 61,498 38,997,322 38,691,698 38,794,719 (2,400) 0 0 (2,400) 0 0 0 0 0 0 38,999,722 0 38,691,698 0 38,794,719 38,997,322 38,691,698 38,794,719 296.8 309.0 304.0 Total Program Expenditures Program Funding by Source FY2009/2010 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-98 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM SUMMARY Introduction Pima County’s Fiscal Year 2009/10 Adopted Budget for its Capital Improvement Program (CIP) consists of thirteen categories: Transportation; Facilities Management; Sheriff for the Regional Public Safety Communications System; Regional Flood Control District; Natural Resources, Parks and Recreation; Finance; Neighborhood/Housing Reinvestment; Open Space; Cultural Resources; Communications; Solid Waste Management; Fleet Services; and Wastewater Reclamation. Distinct from the CIP, Pima County’s Capital Projects Fund includes the approved projects for all categories except Communications, Fleet Services, and Wastewater Reclamation. Because Communications and Fleet Services are Internal Service Funds and Wastewater Reclamation is an Enterprise Fund, their projects are accounted for within their operating fund, and expenses are capitalized according to generally accepted accounting principles. Communications, Fleet Services, and Wastewater Reclamation projects are included in the narrative section of this report, while the charts and tables address only the projects in the Capital Projects Fund. This report provides an overview of Pima County’s CIP for fiscal year 2009/10, summary data for projects that are part of the adopted Capital Projects Fund for fiscal year 2009/10, and projected operations and maintenance (O&M) data for fiscal year 2009/10 and the following four years. Overview In two special elections in 1997, Pima County voters approved $711,980,000 in general obligation, sewer revenue, and Highway User Revenue Fund (HURF) revenue bonds. In preparation for these bond elections, the Board of Supervisors approved two Bond Implementation Plan ordinances (Ordinance Numbers 1997-35 and 1997-80) that identified specific projects and the extent of those projects, bond allocations and other funding allocations, and implementation schedules. In a special election in 2004, Pima County voters approved $732,250,000 in general obligation and sewer revenue bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2004-18). In a special election in 2006, Pima County voters approved $54,000,000 in general obligation bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2006-29). The Bond Implementation Plan ordinances provide a framework for the development of a CIP budget. New projects (i.e., those not included in the 1997, 2004, and 2006 bond elections) are added to the CIP budget as infrastructure needs dictate and as funding availability permits. No CIP projects are undertaken without full funding. Wastewater Reclamation is the largest component of the capital improvement program in terms of budget, although it is budgeted separately from the Capital Projects Fund. Transportation is the second largest, followed by Facilities Management – which manages projects related to County facilities as well as capital improvements for the Sheriff’s Department, the Superior Court, Medical Services, and Community and Economic Development. The Regional Public Safety Communications System has the fourth largest, Regional Flood Control District has the fifth largest, Natural Resources, Parks and Recreation has the sixth largest, Neighborhood/Housing Reinvestment is the seventh largest, and Finance has the eighth largest in terms of the budget. The Regional Flood Control District has a number of projects being developed in cooperation with the Army Corps of Engineers, which typically funds from two-thirds to three-quarters of project costs. The magnitude of the public improvements associated with the Regional Flood Control District’s portion of budgeted CIP is much larger than the figures indicate, as the expenditures in the CIP budget include only the County’s local cost sharing responsibilities. 15-1 Pima County FY 2009/2010 Adopted Budget Taken together, the remaining categories of CIP comprise a small percentage of the County’s overall budgeted CIP. Open Space is designated for open space acquisition. Cultural Resources projects provide for acquisition and rehabilitation of historic structures and mitigation of archaeological resources. The Solid Waste programs consist of environmental remediation projects and solid waste infrastructure management. The following charts provide summary information for Pima County’s fiscal year 2009/10 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2009/10 Capital Projects Fund 1 Expenses by Category Neighborhood/ Open Space 2.51% Housing Reinvestment 6.58% Cultural Resources 1.21% Finance 4.97% Sources of Funding Solid Waste 0.29% Administrative 0.36% Transportation 33.33% Natural Resources, Parks & Rec 6.50% Regional Flood Control District 7.03% Sheriff/Public Safety Comm. 13.85% Expenses by Category Transportation Facilities Management Sheriff Flood Control Parks and Recreation Finance Neighborhood/Housing Reinvestment Open Space Cultural Resources Solid Waste Administrative Costs Total Facilities Management 23.37% Fu nd Balance De crease 0.0 1% Charges for Svcs/Impact Fees 5.49% Interest Re ve nue 0 .38% Opera ting Transfers 5.94% Bo nd Proceeds 6 2.46% Intergov't Reve nue 25.72% Sources of Funding Other Funding: Bond/COPs Proceeds Intergovernmental Revenue Other Funding: Operating Transfers Other Funding: Fund Balance Decrease Charges for Services/Impact Fees Interest Revenue Total $66,682,839 46,768,470 27,719,205 14,070,845 13,007,794 9,953,468 13,163,602 5,031,694 2,425,730 577,361 723,504 $200,124,512 1 $125,000,000 51,473,938 11,880,665 27,609 10,991,612 750,688 $200,124,512 Capital Projects Fund only; does not include enterprise and internal services projects. Refer to the Summary of Active Capital Improvement Projects for a complete list of all projects, including enterprise and internal services projects and related expenses. 15-2 Pima County FY 2009/2010 Adopted Budget Relationship Between Operating and Capital Budgets A direct relationship exists between Pima County’s CIP budget and its annual operating budget. Impacts on expenditure budgets and the availability of future revenues to support these new costs are and will continue to be an important factor in determining the timing of construction and origination of new projects. Capital projects, when completed, tend to require increases in operating budgets to cover new upkeep, maintenance, security, and other costs. For some capital improvements the incremental impact of completed projects on the County’s operating budget is relatively small. For example, new or expanded roadways tend to have little impact on operating expenditures (if not decreasing expenditures due to maintenance savings). On the other hand, projects like the Justice Court/Municipal Court Complex, although not scheduled to be completed for several years, will eventually require significant additional operations and maintenance (O&M) expenditures: increased personal services expenditures for additional building maintenance staff, additional supplies and services expenditures for utilities, general maintenance, supplies, etc. When new projects are considered for funding in the County’s budgeted CIP, increased operating costs are taken into consideration. Departments are required to project the impact of additional operating costs over the life of a project, and the analysis and eventual approval of Capital Projects takes these estimates into account. Additionally, in each annual budgeting cycle, General Fund departments submit supplemental budget requests to cover new operating costs resulting from projects whose completion will impact operating expenditures in the fiscal year under consideration, and non-General Fund departments add O&M estimates to their base budget requests. Information relating to additional funding needs for O&M is evaluated for accuracy, and expenditures and revenues resulting from the completed project are projected over a five-year period. These projections are included in departmental plans in the current year and in subsequent years. More detailed information on the impact of completed capital projects on Pima County’s fiscal year 2009/10 operating budget may be found in the final section of this report. Capital Projects by Category: Summary Transportation The fiscal year 2009/10 CIP associated with Transportation consists of 80 projects with total expenditures of $66.7 million. Major projects include $10.2 million for I-19 Frontage Road: Continental Road to Canoa Road; $6.8 million for La Canada Drive: Ina Road to Calle Concordia; and $6.4 million for Sunrise Drive: Craycroft Road to Kolb Road. Facilities Management Facilities Management, which manages projects related to County facilities as well as capital improvements for the Sheriff Department, the Superior Court, Medical Services, and Community and Economic Development, has 27 active projects in fiscal year 2009/10. Four of the largest projects in relation to the budget are $20.4 million for the Psychiatric Hospital, $8.5 million for the Psychiatric Urgent Care Center, $3.6 million for the Wilmot Branch Library, and $3.5 million for the Justice Court/Municipal Court Complex. Open Space In fiscal year 2009/10, $5.0 million is designated for open space acquisitions. The two largest projects are $2.1 million for the Rocking K Inholdings/Empirita and $2.0 million for the 36th Street Corridor. All 15-3 Pima County FY 2009/2010 Adopted Budget of the projects are part of the $173.4 million approved in the 2004 bond election. Regional Flood Control District The Regional Flood Control District has 24 active CIP projects in fiscal year 2009/10, with total budget of $14.1 million. The Regional Flood Control District will partner with the Army Corps of Engineers on four projects in fiscal year 2009/10, with the Army Corps of Engineers contributing an additional $2.5 million to those projects. Major projects include $3.0 million for Urban Drainage and $1.9 million for the Arroyo Chico Detention Basis project. Natural Resources, Parks & Recreation There are 18 CIP projects, with total projected expenditures of $13.0 million, scheduled for activity in fiscal year 2009/10 for Natural Resources, Parks & Recreation. Major projects include $2.9 million for the Julian Wash Linear Park project and $2.7 million for the Pantano: 22nd Street to Michael Perry Park project. Sheriff’s Department Regional Public Safety Communications System The fiscal year 2009/10 CIP budget for the Regional Public Safety Communications System is $23.6 million and the Communication Emergency Operations Center is $4.1 million. Cultural Resources There are 16 CIP projects, with total expenditures of $2.4 million, scheduled for activity in fiscal year 2009/10. Cultural Resources is a program that stresses equally the acquisition and rehabilitation of historic structures and provides for mitigation of archaeological resources. The largest two projects with relation to the budget are the Fort Lowell – Atkins Steel and the Dunbar School. Neighborhood/Housing Reinvestment There are 30 CIP projects, with total expenditures of $13.2 million, scheduled for activity in fiscal year 2009/10. The largest project related to the budget is $1.5 million for the Sunnyside Pointe-Phase 1 housing project. Solid Waste Management The fiscal year 2009/10 CIP budget for Solid Waste Management is $577,361 and includes the Environmental Remediation/El Camino Del Cerro project, the El Camino Del Cerro LOU project, and the Sahuarita Expansion Phase 1 project. Communications The fiscal year 2009/10 CIP budget for Communications is $1.0 million for the Downtown Telephone Replacement and Upgrades project. Fleet Services The fiscal year 2009/10 CIP budget for Fleet Services is $250,000 for the Fuel Management System. Wastewater Reclamation The fiscal year 2009/10 adopted CIP budget for Wastewater Reclamation consists of 51 projects with 15-4 Pima County FY 2009/2010 Adopted Budget total expenditures of $87.1 million. Major projects for fiscal year 2009/10 include $25.0 million for the ROMP Plant Interconnect project, $12.9 million for the Ina Road WPCF Biosolids Facilities Improvement project, $6.8 million for the ROMP Ina Road WPCF HPO Replacement project, $6.3 million for the Large Line Rehabilitation and Construction project, and $5.0 million for the Santa Cruz Interceptor, Phase II project. Complete Capital Project List FY 2009/10 For a comprehensive list of the active and new projects comprising Pima County’s fiscal year 2009/10 CIP budget refer to the Summary of Active Capital Improvement Projects. Impact of Completed Capital Projects on Operations and Maintenance and Revenue: Fiscal Year 2009/10 During the budget cycle for fiscal year 2009/10, data concerning projected O&M expenditures was collected from departments. For Enterprise and Special Revenue funds, the departments added the incremental O&M expenditure and revenue amounts to their base budget requests. For General Fund departments, O&M for completed capital projects and associated revenues were included in the form of supplemental requests or by adjustments to their existing departmental base budgets. The following table presents the projected Operations and Maintenance (O&M) expenditures and revenues by project. IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANC E AND REVENUE FISCAL YEARS 2009/2010 - 2013/2014 FY 2009/10 Adopted Department/Program O&M Expenditures Transportation 4INFRC I-19 Frontage Road: Continental Road to Canoa Road 4KRAWB Kinney Road: Ajo Way to Bopp Road 4LCITR La Cholla Boulevard: River Road to Ruthrauff Road 4SRCRA Sunrise Drive: Craycroft Road to Kolb Road 4TVCHH Tanque Verde Road: Catalina Highway to Houghton Road 4VMCLT Valencia Road: Mark Road to Camino De La Tierra TR-93-011 Wetmore Road and Ruthrauff Road: La Cholla Boulevard to Fairview Avenue TR-95-021 River Road: First Avenue to Campbell TR-97-018 Cortaro Farms Road: Union Pacific Railroad Crossing to Thornydale Road TR-97-053 Sunrise Drive: Swan to Craycroft TR-98-005 La Canada Drive: Ina to Lambert Lane TR-98-007 Ajo Way: Country Club Road to Alvernon Way TR-98-026 Orange Grove Road: Thornydale Road to Oracle Road TR-98-027 La Cholla Boulevard, River Road to Magee Road TR-98-045 Catalina Highway: Tanque Verde to Houghton Road Transportation Totals: $17,500 Facilities Management FM-04-305 Interagency Victim Advocacy Center X6JACK Jackson Employment Center Facilities Management Totals: $30,810 Sheriff SCOMMS Flood Control 3MVW01 Mission View Wash 4BFACQ Floodprone Land Acquisition Program 4F2205 Arroyo Chico Detention Basin (USACOE) 4FTVCS Tanque Verde Creek: Sabino Canyon to Craycroft (USACOE) 5CDOPK Canada del Oro River Park: Thornydale to Magee 5FLPRA Floodprone and Riparian Land Acquisition 5MEDIO El Rio Medio (USACOE) 5PWSTV Pantano Wash: Speedway to Tanque Verde 5SCRGF Santa Cruz River: Grant Road to Camino del Cerro River Park 5SCRWY Santa Cruz Right-of-Way: Franklin to Prince 5SERAJ Santa Cruz River Flood Control, Erosion Control and Linear Park: Ajo to 29th St 5URBAD Urban D rainage 5WLISC Santa Cruz Levee Improvements 5WLISR Pegler Wash Levee Improvements FC-00-004 Santa Cruz River: Cortaro Mesquite Bosque 15-5 Incr/Decr for FY 2011/12 Incr/Decr for FY 2012/13 Incr/Decr for FY 2013/14 4,500 900 1,500 12,000 2,000 1,300 16,000 16,000 39,427 (18,000) 500 8,000 2,500 8,000 30,810 Regional Public Safety Communications System Sheriff Totals: Incr/Decr for FY 2010/11 $16,500 2,000 16,000 12,000 $78,127 $12,500 2,700 (2,240) $460 25,631 $25,631 16,545 $16,545 16,959 $16,959 155,291 $155,291 965,263 $965,263 22,000 30,000 100 750 100 750 100 116,000 196,988 500 144,315 500 31,179 50 3,925 102,400 2,560 212,900 2,560 5,000 236,367 2,560 125 2,000 2,000 1,020 125 50 50 910 125 50 50 910 125 50 50 19,910 750 2,900 66,200 3,917 48,000 5,000 (70,677) 2,560 48,240 125 50 50 (5,490) Pima County FY 2009/2010 Adopted Budget IMPACT OF COMPLETED CAPITAL PROJECTS ON OPERATIONS AND MAINTENANC E AND REVENUE FISCAL YEARS 2009/2010 - 2013/2014 FY 2009/10 Adopted Department/Program FC-04-502 FC-04-508 FC-98-005 PRP361 Urban D rainage Infrastructure Program Rillito River Linear Park: Alvernon to Craycroft Rillito and Swan Wetlands (USACOE) Santa Cruz River Park: Irvington to Valencia Flood Control Totals: 250 111,500 3,200 $441,983 Parks and Recreation P-05 Tucson Athletic and Play Field Improvements PCCPRK Catalina Community Park PR-04-420 Sports Field Lighting of Existing Fields PRP111 Yaqui Park Improvements A PRP511 Lawrence Park Infrastructure Improvements PRT231 Various Trail Acquisitions/Developments PSHRNG Southeast Regional Park/Shooting Range Parks and Recreation Totals: 6,000 119,050 70,265 34,900 71,554 $301,769 Neighborhood/Housing Reinvestment NR4000 Neighborhood Reinvestment 2004 Authorization Neighborhood/Housing Reinvestment Totals: Incr/Decr for FY 2010/11 1,250 2,788 3,200 186,279 $372,127 46,200 (35,000) Incr/Decr for FY 2011/12 Incr/Decr for FY 2012/13 400 2,788 3,200 (42,000) $213,062 5,400 2,788 (67,200) $325,825 Incr/Decr for FY 2013/14 525 2,788 800 $105,738 12,200 7,275 73,974 236,117 226,108 (40,000) (40,000) 416,210 $501,384 $474,425 ($72,725) 3,490 $3,490 76,604 $76,604 Open Space OSAD99 2004 Open Space Balance Open Space Totals: 232,550 $232,550 Cultural Resources AJOCUR Ajo Curley School Historic Art Institute ANZATR Anza National Historic Trail DAKOTA Dakota Wash Site Acquisition Cultural Resources Totals: 61,450 34,390 $95,840 Solid Waste Management 211047 Environmental Remediation/El Camino Del Cerro Landfill SW-97-003 Sahuarita Explansion Phase 2 Cell 2 West Solid Waste Management Totals: 1,575 23,700 $25,275 (82,000) ($82,000) 198,251 (20,000) $178,251 15,150 $15,150 (25,000) 8,850 4,395 $4,395 ($16,150) 5,085 $5,085 (1,542,840) ($1,542,840) (115,060) ($115,060) 22,776 689 642 12,075 (2,219) 1,051 537 375,000 536 35,414 723 13,473 2,679 (2,347) 1,104 564 Information Technology IT-07-003 Radio Equipment and Tower Upgrade Information Technology Totals: Wastewater 3AVT20 3CDT20 3CDT21 3CDT22 3CON01 3CON02 3CON03 3GVB20 3GVS10 3IRD16 3IRL04 3PES21 3RIR03 3RIR04 3RIR06 3RYP89 3SCP06 WL-04-603 WL-04-610 WL-04-612 WL-08-3L1 WL-08-3L3 WL-08-3L7 WR-07-309 Reclamation Avra Valley BNROD Expansion to 4 MGD Corona de Tucson WWTF Sludge Storage Facility Corona de Tucson WWTF Odor Control for Headworks Corona de Tucson WWTF UV Disinfection and Filtration Region Wide Conveyance Odor Control System RW Conveyance Vapor Treatment Unit Odor Control Region Wide Conveyance Odor Control Green Valley BNROD Exp 2.0 to 4.0 MGD Green Valley WWTF Sludge Digestion Facility Cover Ina Road WPCF Digester Gas Equipment Replacement Ina Road WPCF Lighting Improvements Park/18th Sewer Augmentation ROMP Ina Road WPCF HPO R eplacement ROMP Ina Road WPCF 12.5 MGD Expansion Ina Road WPCF Biosolids Facilities Improvements Richey Yard Field Operations Division Facility Sabino Creek Pump Station Santa Cruz Interceptor: Prince to Franklin New Marana WWTP BNROD Expansion (2.2 mgd) Mt. Lemmon Sewer System Ina Road WPCF Variable Frequency Ina Road WPCF Relocate Final Effluent Samplers Ina Road WPCF Enclosed Transfer Station Dewatering Roger R oad WWTP to Ina Road WPCF Plant Interconnect Wastewater Reclamation Totals: 149,900 1,750 34,445 13,120 12,220 (35,624) 10,256 8,488 22,167 656 611 41,500 (8,765) 10,769 512 10,720 (504,000) 1,000 (200,000) 50 10,787 751 5,000 250 563 2,053 155 10,000 788 32,982 5,263 286,950 22,300 828 1,649 526 14,348 1,115 163 500 1,400,000 1,800,000 500,000 870 1,732 552 15,065 1,171 1,250 $429,754 1,313 $441,019 1,378 $3,773,603 $1,334,509 $144,192 $3,797,797 (20,000) (50,000) (50,000) Total O&M Expenditures Revenue Facilities Management FM-04-305 Interagency Victim Advocacy Center Facilities Management Totals: ($455,563) 20,000 ($136,045) $783,313 $872,721 32,391 $32,391 Natural Resources, Parks and Recreation PRP111 Yaqui Park Improvements A PRP511 Lawrence Park Infrastructure Improvements PSHRNG Southeast Regional Park/Shooting Range Natural Resources, Parks and Recreation Totals: 5,000 5,000 50,000 $50,000 Cultural Resources AJOCUR Ajo Curley School Historic Art Institute Cultural Resources Totals: 160,000 $160,000 $10,000 10,000 $10,000 Solid Waste Management SW-97-003 Sahuarita Explansion Phase 2 Cell 2 West Solid Waste Management Totals: (1,465,000) ($1,465,000) Total Revenue $82,391 15-6 $170,000 $10,000 ($1,465,000) Pima County FY2009/2010 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Department/Program Transportation 4AWRRF Alvernon Way: River Road to Ft Lowell Road 4BBECC Broadway Boulevard: Euclid Avenue to Country Club 4BLAGL Alvernon Bike Lanes: Golf Links to Ajo 4BLBCS Bear Canyon Bike Lanes: Snyder to Indian Bend 4BLCCI Country Club Road Bike Lane: Irvington to Valencia 4BLCCS Continental Road Bike Lanes: Camino Del Sol to La Canada 4BLEHO Escalante Bike Lanes: Houghton to Old Spanish Trail 4BLFBO Freeman Road Bike Lanes: Broadway to Old Spanish Trail 4BLMPS Mission Road Paved Shoulder 4BLOGO Orange Grove Bike Lanes: Oracle to Camino La Zorrola 4BLTTS Tangerine Road Bike Lanes: Thornydale to Shannon 4BLTVP Tanque Verde Bike Lanes: Powderhorn to Fennimore 4BLVCM Valencia Road Bike Lanes: Cardinal to Mission 4CEMSR Continental Elementary & Middle School Safe Routes 4CFCOT Cortaro Farms Road: Camino de Oeste to Thornydale 4CLAST Camino Loma Alta: Old Spanish Trail to Colossal Cave Road 4COLRV Camino De Oeste: Los Reales to Valencia Road 4CRRSD Craycroft: River to Sunrise 4DBLVD Dodge Blvd: Ft Lowell Road to River Road Bike Lanes and Sidewalks 4DTBAW Drexel Road: Tucson to Alvernon 4EWRDP Edwin Road 4HDBPE Homer Davis Elementary Bicycle & Pedestrian Enhancement 4HMSIM Hohokam Middle School Bike Lane, Pathways, and Landscape 4HRSTV Houghton Road: Interstate 10 to Tanque Verde Road 4INCRI Canoa Road Interchange 4INFRC I-19 Frontage Road: Continental Road to Canoa Road 4IOSBP Ina Road and Oracle Bus Pull Out 4ITSCS Intelligent Transportation Systems (Signals Coordination & Cabinet Upgrade) 4ITSVD Video Detection at Traffic Signals 4KINOP Kino Parkway Overpass at 22nd Street 4KRAWB Kinney Road: Ajo Way to Bopp Road 4KRSCS Kolb Road: Sabino Canyon Road to Sunrise Drive 4LCITR La Cholla Boulevard: River Road to Ruthrauff Road 4LCRRI La Canada Drive: Ina Road to River Road 4LEMSI Laguna Elementary School Sidewalks/Landscaping 4MBTLT Mainsail Boulevard and Twin Lakes Drive / Twenty-Seven Wash 4MCAFW Madera Canyon at Florida Canyon Wash 4MCAMW Madera Canyon Road at Medium Wash 4MCFTL Magee Road/Cortaro Farms Road: La Canada Drive to Thornydale Road 4MLREP Mt. Lemmon Highway Repairs mile posts 9.8 to 10.5 4MRLCO Magee Road: La Cañada Drive to Oracle Road 4NCTRP Neighborhood Transportation Improvements 4OGAFW Orange Grove Road at Geronimo Wash 4OGCOR Orange Grove Road: Corona Drive to Oracle Road (Phase 1) 4OGSBI Orange Grove/Silverbell Int Imp 4OGTCD Orange Grove Road: Thornydale Road to Corona Drive (Phase 2) 4OTNHS Old Tucson-Nogales Highway - Summit 4PRDWE Picture Rock & Desert Winds Enhancements 4RTALR Alvernon Way/Los Reales 4RTAWV Alvernon Way/Valencia Intersection Improvements 4RTBAR Barraza/Aviation Parkway: Palo Verde Road to I-10 4RTBAT Traffic Signal Battery Back-up System 4RTCAS Campbell Avenue/Skyline Widening (Camino Luz) 4RTCCI La Canada Drive: Ina Road to Calle Concordia Prior Years Expenditures 8,838,870 1,352,136 23,000 54,000 23,000 47,327 156,817 61,834 500 406,947 17,000 336,440 9,000 396,629 1,080,127 585,884 35,000 31,769,436 1,388,878 42,598 1,385,514 297,662 189,921 5,000 6,214,711 4,282,524 5,000 1,261,899 566,370 994,330 3,175,350 2,868,563 2,904,701 3,515,696 343,514 246,887 389,780 399,421 1,840,014 101,823 795,789 538,355 117,078 1,127,014 FY 2009/10 Adopted 1,000 1,000 1,000 1,000 1,000 94,173 343,183 588,166 2,000 29,053 1,000 13,560 1,000 606,500 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 8,412,000 Beyond 15,234,864 294,000 110,000 15,094,479 2,907,585 350,000 175,000 77,776 506,531 1,800,000 315,000 19,957,652 25,000 120,000 525,000 50,000 35,289 10,205,000 143,000 1,000 1,000 100,000 3,211,761 5,000 1,884,936 1,700,000 326,050 570,000 50,079 50,000 70,000 155,000 2,207,476 505,000 50,000 6,216,517 5,000 10,484,000 4,307,000 230,000 4,200,000 10,932,782 5,000 10,420,419 8,050,000 150,000 150,000 32,000,000 5,000 2,490,905 12,050,000 10,954,437 4,655,670 5,000 349,224 12,300,000 4,102,270 7,152,280 400,000 50,000 1,000 73,000 2,000,000 2,000,000 588,000 5,521,124 10,503,881 12,645,980 131,000 73,000 3,570,388 73,000 3,713,000 73,000 5,497,823 73,000 4,090,001 8,376,310 1,782,924 16,655,529 2,000 2,898,959 146,581 291,609 185,000 66,000 15,346,315 6,053,419 411,750 165,000 100,000 249,000 40,000 6,014,557 1,000 185,000 6,815,000 516,623 2,334,000 19,600,000 15-7 12,189,979 11,255,592 2,552,550 Total 8,839,870 25,000,000 24,000 55,000 24,000 141,500 500,000 650,000 296,500 436,000 18,000 350,000 10,000 1,113,129 16,174,606 4,000,000 2,500,000 31,944,436 1,466,654 20,000,250 1,410,514 1,057,662 765,000 32,560,000 6,250,000 17,200,000 148,000 1,262,899 567,370 10,000,000 23,536,410 13,848,000 28,534,185 46,024,966 899,564 7,399,167 2,389,780 2,399,421 35,589,000 151,823 13,709,000 9,279,665 1,900,002 17,782,543 2,000 18,245,274 6,200,000 1,219,982 350,000 2,500,000 19,600,000 250,000 225,000 38,827,678 Pima County FY2009/2010 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Department/Program 4RTCCR 4RTCVV 4RTFIR 4RTHCS 4RTHSH 4RTICS 4RTIRO 4RTKVI 4RTLTM 4RTMLI 4RTMLO 4RTRAI 4RTSCB 4RTSUN 4RTVEA 4RTVLS 4RTVMW 4RTVWE 4RTWIL 4RTWIR 4SAFTY 4SHSRS 4SRCRA 4SRSAC 4SRTSD 4SSSRI 4SSVSP 4STBSP 4SWCLC 4SWFWR 4TADAI 4TNRRB 4TPSML 4TRRCA 4TRVEN 4TSBBB 4TTCLV 4TVCHH 4TVMEM 4VAKDP 4VMCLT 4VRISP Camino del Sol Continental Roundabout Camino Verde/Valencia Rd Intersection Improvements First Avenue: Orange Grove Road to Ina Road Curtis/Shannon HAWK Houghton Road and Sahuarita Road Intersection Improvements Ina Road Corridor Signal Timing Ina Road at Oracle Road Intersection Kolb and Valencia Intersection Improvement La Cholla Boulevard: Tangerine Road to Magee Road Magee Road/Cortaro Farms Road: Magee/La Cholla Intersection Mona Lisa/Orange Grove Intersection Improvements Railroad Overpass: Ruthrauff Road Sabino Canyon Road Bridge Deck Rehab Sunset Road: Silverbell Road to I-10 to River Road Valencia Road: Mt. Eagle Road to Ajo Highway Valencia Road Street Lighting, Sidewalk, and Widening Valencia Road: Mark Road to Wade Road Valencia Road: Wade Road to Mt. Eagle Road Wilmot Road: South of I-10 Traffic Signal Wireless Communication System Safety Improvements Sam Hughes Safe Routes to School Sunrise Drive: Craycroft Road to Kolb Road Agua Caliente Safe Routes to School Safe Routes to School Demonstration Project Sunset/Sunray Int Impr Sunset Villa Sidewalk/Pedestrian Enhancement Square Tube Breakaway Sign Posts Continental Sidewalks: La Canada to PCC Entrance Flowing Wells Sidewalks: River to Roger ADA Pedestrian Improvements Rose Neighborhood Twin Peaks: Sidewinder to Marana Town Limits River Road: Campbell Avenue to Alvernon Way River Road at Ventana Canyon Wash Silverbell Road at Blanco/Brawley Washes Thornydale: Cortaro Farms to Linda Vista Tanque Verde Road: Catalina Highway to Houghton Road Veterans Memorial Overpass Valencia Road: Alvernon to Kolb Valencia Road: Mark Road to Camino de la Tierra Colossal Cave Road: Acacia School to Old Vail Road Pavement Restoration Transportation Totals: Facilities Management B14135 ADA Facility Accessibility Projects BJAMJP Corrections Jail Security: Main Jail Pod Restoration BJUSCT Justice Court/Municipal Court Complex BOLDCT Rehabilitation of Old Courthouse BOWWOW Animal Care Center BPSYCH Psychiatric Hospital BPSYUC Psychiatric Urgent Care Center BRPCBD Roy Place Commercial Bldg Restoration BSCRM8 Superior Court 8th Floor Remodel Prior Years Expenditures FY 2009/10 Adopted 50,000 475,000 882,000 425,000 40,000 3,500,000 224,000 250,000 825,713 175,000 17,843 108,000 259,000 500,000 1,000 600,000 3,675,244 1,680,000 389,000 277,000 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 Beyond 7,256,000 500,000 1,000,000 2,100,000 840,000 5,064,433 2,200,000 300,000 1,000 1,975,000 50,337,160 62,000,000 17,000 1,327,516 1,690,000 50,000 50,000 50,000 50,000 50,000 250,000 700,000 722,897 500,000 1,367,858 1,406,250 6,370,000 3,788,000 17,514,000 13,750,000 16,000,000 10,290,000 999,000 420,498 22,500 2,413,257 447,000 18,000 1,266,519 330,130 42,557 60,000 295,598 158,848 219,315 25,597,356 790,575 407,944 954,257 2,627,027 25,366,628 1,349,224 19,727,358 1,515,380 182,123,088 59,040 161,531 22,054,912 5,000 3,639,959 7,175,106 2,330,328 316,732 280,000 15-8 1,000 890,000 20,000 6,440,000 250,000 229,000 2,000 25,000 1,000 132,443 502,500 50,000 25,000 1,000 1,000 20,000 257,500 6,902,411 20,000 500,000 50,000 50,000 728,449 50,000 29,232 7,519,094 7,208,825 2,000 2,000 2,102,053 4,233,973 25,000 250,000 50,000 1,000 9,969,000 66,682,839 9,030,000 3,289,000 850,000 320,000 1,350,000 100,000 100,000 42,298,776 75,567,407 68,316,608 41,600,774 45,541,940 430,020,082 19,445,747 167,408 463,773 3,500,000 870,777 20,420,000 8,550,000 483,268 670,000 3,025,000 20,097,849 8,475,000 43,327,690 500,000 3,707,046 944,672 68,427,398 3,995,000 Total 932,000 900,000 7,256,000 299,000 4,500,000 225,000 4,050,000 6,900,957 53,033,160 7,446,276 385,000 62,000,000 1,690,000 17,764,000 14,000,000 1,217,000 14,982,521 16,000,000 10,290,000 1,000,000 2,078,947 300,000 16,255,668 697,000 247,000 2,000 1,291,519 331,130 175,000 562,500 524,830 183,848 7,739,409 25,598,356 7,999,400 2,513,997 20,400,004 19,180,000 25,391,628 46,298,000 20,097,358 1,516,380 9,969,000 909,852,738 226,448 625,304 140,335,000 4,500,000 4,510,736 51,400,001 20,300,000 800,000 950,000 Pima County FY2009/2010 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Department/Program BSDGRW BTLEEC BWBLIB X6ADM9 X6BADA X6BMOV X6BREM X6BUPG X6COMP X6GVLR X6HWLU X6JACK X6NSTE X6NSTR X6PDSH X6PWBF X6QDLR X6TRAN XAMAD2 Sheriff SCOMMS SCOMOC Arizona Sonora Desert Museum: Gray Water Theresa Lee Health Clinic Wilmot Branch Library Admin Building 9th Floor Rehab 33 N Stone: ADA Restrooms 33 N Stone: Move in Coordination 33 N Stone: Remodels 33 N Stone: Elevator Mods Downtown Complex GV Library Roof & HVAC System Replacement H&W Leibert Units Replacement Jackson Employment Center 33 N. Stone: Emergency Generator 33 N. Stone: Transformer Replacement PDS HVAC & Emergency Power Upgrade PWB Fire Pump Replacement Quincy Douglas Library Roof Replacement Central Plant Transformer Amado Food Bank Phase 2 Stadium Projects Facilities Management Totals: Regional Public Safety Communications System Communications Emergency Operations Center Sheriff Totals: Flood Control 4BFACQ Floodprone Land Acquisition Program 4F2205 Arroyo Chico Detention Basin (USACOE) 4FPDLI Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE) 5ACWTV Agua Caliente Wash at Tanque Verde Road 5CDOPK Canada del Oro River Park: Thornydale to Magee 5CRLFR Santa Cruz River Continental Ranch Remediation 5DVRDB Diablo Village Regional Detention Basins 5FLPRA Floodprone and Riparian Land Acquisition 5FTRDN Tres Rios del Norte (USACOE) 5MEDIO El Rio Medio (USACOE) 5PKOLB Pantano Wash: Kolb Executive Park Bank Protection 5PMULL Pantano Wash: Mullins Landfill Bank Protection 5PTOWN Pantano Wash: Pantano Townhomes Bank Protection 5PWSTV Pantano Wash: Speedway to Tanque Verde 5PWWSS Pantano Wash Watershed Study 5SCRGF Santa Cruz River: Grant Road to Camino del Cerro River Park 5SCRWY Santa Cruz Right-of-Way: Franklin to Prince 5SCWSS Santa Cruz River Watershed Study 5SERAJ Santa Cruz River Flood Control, Erosion Control and Linear Park: Ajo to 29th Street 5UDPYT Pascua Yaqui Tribe Black Wash Urban Drainage Flood Control Improvements 5UDSTU City of South Tucson Urban Drainage 5UDTON Tohono O'Odham Nation Urban Drainage 5URBAD Urban Drainage 5WLISC Santa Cruz Levee Improvements 4FTVCS Tanque Verde Creek:Sabino Canyon to Craycroft (USACOE) Flood Control Totals: Prior Years Expenditures 20,000 371,561 631,103 308,000 192,523 230,529 516,043 400,000 FY 2009/10 Adopted FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 180,000 130,000 2,726,109 675,000 671,331 66,802 75,000 20,000 65,675 52,758 20,000 39,999,080 3,603,000 947,000 100,000 75,000 18,957 1,157,000 500,000 475,000 300,000 773,287 275,000 300,000 280,000 125,000 224,000 710,000 100,000 1,500,000 46,768,470 34,615,760 5,465,151 44,499,021 4,189,898 7,098,901 11,288,799 23,653,220 4,065,985 27,719,205 5,774,055 11,682,578 17,456,633 20,150,703 11,892,708 32,043,411 7,492,757 1,312,751 8,805,508 13,895,220 8,091,430 2,793,605 840,019 915,516 199,639 1,452,657 2,438,925 1,280,407 925,075 82,000 52,000 82,000 413,704 250,000 660,264 50,000 250,000 2,047 197,300 1,050,992 606,489 1,572,094 120,000 549,295 38,770,678 1,000,000 1,900,000 300,000 30,000 25,000 100,000 80,000 1,200,000 50,000 50,000 814,000 460,000 900,000 608,000 250,000 50,000 50,000 250,000 500,000 802,700 677,634 893,511 3,000,000 80,000 1,000,000 250,000 50,000 2,000,000 250,000 50,000 2,000,000 1,500,000 50,000 2,000,000 3,450,000 500,000 500,000 6,000,000 5,150,000 5,000,000 792,281 50,000 25,000 50,000 25,000 100,000 25,000 250,000 25,000 1,206,713 40,000 60,000 15-9 14,070,845 4,360,000 250,000 2,065,659 72,422,398 Total 200,000 1,847,892 6,960,212 1,255,000 425,000 433,287 575,000 1,557,000 500,000 475,000 300,000 1,980,000 275,000 300,000 280,000 125,000 224,000 750,000 160,000 1,500,000 243,769,880 61,260,633 36,052,923 97,313,556 50,000 3,700,000 3,400,000 250,000 5,000,000 Beyond 8,500,000 2,200,000 3,000,000 3,000,000 3,000,000 350,000 20,592,940 1,000,000 13,975,000 26,325,000 10,325,000 21,895,220 11,991,430 3,293,605 870,019 4,390,516 12,299,639 6,682,657 4,431,206 1,780,407 1,075,075 896,000 512,000 982,000 9,081,704 750,000 6,175,923 100,000 750,000 14,002,047 1,000,000 1,728,626 1,500,000 15,772,094 200,000 1,899,295 124,059,463 Pima County FY2009/2010 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Department/Program Parks and Recreation PARRCH Arroyo Chico PATTUR Atturbury Wash Sanctuary PBLSRD Bicycle Lane on Sahuarita Road PCCPRK Catalina Community Park PHGREE Houghton Greenway PJULPK Julian Wash Linear Park PMEHPK Mehl-Foothills Park PNCMPK Northside Community Park PPANTP Pantano River Park: 22nd Street to Michael Perry Park PR5BUD Future Play Field Improvements PRHCPK Marana Cultural and Heritage Park PRIOVP Rio Vista Natural Resource Park PRJMPK Joaquin Murieta Park Improvements PRLCCD Lawrence Park Ball Field and Lighting PRLINC Lincoln Park Softball Field Improvements PRP111 Yaqui Park Improvements PRP322 Divided Urban Pathway: Mountain Ave to First Ave PRP361 Santa Cruz River Park: Irvington to Valencia PRP371 Santa Cruz River Community Park PRP451 Marana Rattlesnake Park/Continental Ranch PRP511 Lawrence Park Infrastructure Improvements PRT231 Various Trail Acquisitions/Developments PRTJAY Thomas Jay Park Improvements PRUDAL Udall Park Sports Field Improvements PSCOMP Southeast Community Park PSHRNG Southeast Regional Park/Shooting Range PTTSYS Tortolita Trail System PXSAGU Saguaro Ranch Trailhead Parks and Recreation Totals: Finance FNPMCR Prior Years Expenditures FY 2009/10 Adopted 200,000 197,263 29,259 377,000 43,193 756,318 576,360 217,796 791,892 400,000 650,000 1,470,021 FY 2011/12 FY 2012/13 FY 2013/14 Beyond 400,000 352,737 623,000 3,043 2,943,188 919,640 341,898 2,733,108 334,215 10,000 990,000 245,000 53,975 1,353,765 504,000 4,940,306 1,240,000 1,255,000 96,025 300,000 222,180 649,957 65,000 20,445 1,518 15,977 236,976 457,765 468,084 110,001 90,000 1,105,745 338,545 8,260,249 1,190,000 301,589 148,087 148,087 2,087,820 663,306 148,089 1,113,376 848,482 398,532 398,324 85,218 479,585 1,083,775 861,459 50,000 13,007,794 150,000 8,521,423 148,089 9,953,468 9,953,468 10,358,893 10,358,893 4,169,845 4,169,845 FNPimacore Finance Totals: Neighborhood/Housing Reinvestment HR1611 Copper Vista Phase II HR4005 MLK Apartments HR4006 Ghost Ranch Lodge HR4008 Lessons From Civano Project HR4010 Iowa Project HR4012 Westmoreland Neighborhood Project HR4014 Pima Foreclosure Recovery Project HR4015 Esperanza En Escalante Veterans Housing Project HR4016 Honea Heights Redevelopment Project HR4017 Sunnyside Pointe-Phase 1 NR1612 Barrios Unidos NR4000 Neighborhood Reinvestment 2004 Authorization NR4007 Rose Neighborhood Reinvestment NR4011 Miles School NR4014 Robles Junction/Three Points NR4022 Barrio Anita NR4023 Barrio Hollywood Grande Project NR4024 Catalina Community Services Building NR4025 Barrio Viejo Park FY 2010/11 267,142 464,593 143,489 77,016 396,515 328,325 808,085 1,100,000 15,304 89,524 10,485 500,000 1,178,000 600,000 1,464,218 150,000 264,687 12,000 411,355 395,000 245,358 329,672 118,516 658,547 1,979,871 7,899,192 9,186,749 1,000,000 1,200,000 1,499,280 1,000,000 1,400,001 3,699,506 2,000,000 5,500,000 4,765,000 334,215 1,000,000 1,500,000 150,000 300,000 3,500,000 1,614,852 509,263 1,133,821 850,000 414,509 635,300 542,983 947,669 2,472,604 6,000,000 2,975,813 1,200,004 858,547 49,003,367 24,482,206 24,482,206 363,404 11,308 1,000,000 497,080 15-10 205,000 1,660,000 786,293 269,644 38,313 476,245 310,967 2,157,603 4,250,000 Total 595,467 1,636,082 1,100,000 170,101 166,540 407,000 1,500,000 1,178,000 600,000 1,464,218 150,000 269,644 303,000 488,245 722,322 395,000 497,080 575,030 118,516 Pima County FY2009/2010 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Department/Program NR4029 NR4030 NR4032 NR4034 NR4035 NR4036 NR4039 NR4040 NR4041 NR4042 NR4043 NR4044 NR4045 NR4048 Midtown Sidewalk Project Miracle Manor II Neighborhood Palo Verde Lighting Project Catalina Health Facility Continental Health Clinic Kino Coalition: Hidalgo Park NW Neighborhood Assoc Barrio San Antonio Picture Rocks Neighborhood Menlo Park Neighborhood Avondale Neighborhood Project El Cortez Neighborhood Project West University Neighborhood Association Dunbar Springs NHS Program Neighborhood/Housing Reinvestment Totals: Open Space OS116B 36th Street Corridor - General OSAD99 2004 Open Space Balance OSDD04 Sands Ranch OSDMEP Davis Monthan Encroachment Prevention OSROCK Rocking K Inholdings/Empirita OSTOMP Tortolita Mountains Project Area Open Space Totals: Cultural Resources AJOCUR Ajo Curley School Historic Art Institute ANZATR Anza National Historic Trail ATLANO Anza Trail/Llano Grande Campsite ATLMOR Anza Trail/Los Morteros Campsite ATOITP Anza Trail/Oit Pars Campsite CRBLDG Canoa Ranch Buildings Rehabilitation CRGNRL Canoa Ranch General: Repairs, etc. DAKOTA Dakota Wash Site Acquisition DUNBAR Dunbar School FTLOWL Fort Lowell - Atkins Steel Acquisition HONEYB Honey Bee Village Site Acquisition LMORTE Los Morteros Preservation MMOUND Marana Mound Community Site Acquisition PANTOW Pantano Townsite Preservation STEAMP Steam Pump Ranch Rehabilitation TUMAMO Tumamoc Hill Acquisition Cultural Resources Totals: Communications X7DTTS Downtown Telephone Replacement and Upgrades Communications Totals: Solid Waste 211037 Sahuarita Expansion Phase 1 211047 Environmental Remediation/El Camino Del Cerro Landfill 2ECDCR El Camino del Cerro LOU Project 2RLADC Regional Landfill Acquisition and Initial Disposal Cell 2TANGC Tangerine Closure Prior Years Expenditures FY 2009/10 Adopted FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 Beyond 455,500 183,331 318,650 250,000 456,109 457,000 457,850 50,000 226,638 43,000 455,500 233,331 318,650 250,000 682,747 500,000 457,850 486,244 298,100 498,975 295,600 110,000 476,190 464,826 970,000 18,834,258 486,244 8,100 290,000 498,975 295,600 2,747,376 110,000 476,190 464,826 970,000 13,163,602 5,979 2,000,000 2,358,036 Total 565,244 2,005,979 2,254,766 21,823,925 2,298,337 10,922,675 5,000,000 44,305,682 2,254,766 21,046,600 2,116,643 8,850,000 777,325 181,694 2,072,675 32,019,222 5,031,694 157,814 79,936 13,472 648,791 2,196 168,265 187,589 511,668 156,778 1,126,713 1,183,396 245,000 28,490 500 4,720,330 69,161 9,300,099 85,000 10,000 5,000 3,500 5,000 418,262 36,145 45,332 625,000 684,100 156,604 5,000 10,000 49,500 100,213 187,074 2,425,730 2,741,623 0 1,000,000 1,000,000 1,500,000 1,500,000 2,500,000 2,500,000 350,000 8,843,661 2,618,625 3,005,675 2,000,000 9,000,000 8,778,661 2,314,912 2,447,027 34,200 65,000 303,713 208,648 5,000,000 5,000,000 307,186 24,913 246,137 90,000 80,000 437,993 115,211 43,000 436,222 462,187 2,254,766 250,000 200,000 75,000 100,000 200,000 183,136 150,000 251,268 219,804 100,000 216,835 921,072 216,835 227,000 321,510 177,264 1,035,136 1,965,800 3,914,000 15-11 1,000,000 114,849 706,444 1,093,559 507,000 1,307,656 338,945 600,000 1,218,000 2,500,000 1,340,000 250,000 360,000 50,000 4,997,807 256,235 16,640,495 5,086,000 Pima County FY2009/2010 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Department/Program 2TIRER Waste Tire Collection Site Relocation Solid Waste Totals: Fleet Services FSFUEL Fleet Management System Fleet Services Totals: Wastewater Reclamation 312058 Tanque Verde Interceptor: Tucson Country Club to Craycroft Road 313118 Arivaca Junction WWTF Relief Sewer 3APS01 Alhaja Pump Station Rehab 3AVS01 WW Avra Valley WRF Security 3AVT20 Avra Valley BNROD Expansion to 4 MGD 3CDT20 Corona de Tucson WWTF Sludge Storage Facility 3CDT21 Corona de Tucson WWTF Odor Control for Headworks 3CDT22 Corona de Tucson WWTF UV Disinfection and Filtration 3CLS83 Capstan Lift Station 3CON01 Region Wide Conveyance Odor Control System 3CON02 RW Conveyance Vapor Treatment Unit Odor Control 3CON03 Region Wide Conveyance Odor Control 3CPS04 Continental Ranch Regional Pump Station 3GVB20 Green Valley BNROD Exp 2.0 to 4.0 MGD 3GVS10 Green Valley WWTF Sludge Digestion Facility Cover 3GVS11 Green Valley WWTF Screens, Washer, & Compactors 3ICO01 Ina Road WRF Odor Control for Centrifuge 3IRC14 Ina Road WPCF Corrosion Prevention Program 3IRC15 Ina Road WPCF Concrete Floor Replacements 3IRD16 Ina Road WPCF Digester Gas Equipment Replacement 3IRE07 Ina Road WPCF Enclosed Transfer Station Dewatering 3IRG11 Ina Road WPCF Gravity Belt Thickeners for Biosolids 3IRH17 Ina Road WPCF New Heat Exchanger 3IRL04 Ina Road WPCF Lighting Improvements 3IRR02 Ina Road WPCF Road Replacements/Additions 3IRS01 Ina Road WRF Rough Screens 3IRS09 Ina Road WPCF SCADA Process Optimization 3IRU13 Ina Road WPCF Upgrade of Blower Heat Exchanger 3IWC01 Ina Road WRF Washer Compactor Replacement 3JOC0A Large Line Rehabilitation & Construction JOC 3MAR10 Marana WWTP Expansion (1.0 MGD) 3MBE19 Marana BNROD Exp 1.5 to 3.0 MGD 3MSL01 Marana WRF Sludge Loading 3MVW01 Mission View Wash 3PES21 Park/18th Sewer Augmentation 3PIT03 Prince Road and I-10 ADOT Sewer Modifications 3PPS02 Prudence Lift Station 3RHE01 Roger Road WRF Heat Exchanger for Gas System 3RIR03 ROMP Ina Road WPCF HPO Replacement 3RIR04 ROMP Ina Road WPCF 12.5 MGD Expansion 3RIR05 ROMP Ina Road WPCF BNRAS System Modification 3RIR06 Ina Road WPCF Biosolids Facilities Improvements 3RIR07 ROMP Ina Road WPCF Power Generation & Distribution 3RIR08 R07F Ina Road WPCF Class A Biosolids Improvements 3ROC01 Roger Road WRF Odor Control for Digesters 3RPI09 ROMP Plant Interconnect 3RPW01 Roger Road WRF Process Water Prior Years Expenditures FY 2009/10 Adopted 13,574,800 577,361 0 250,000 250,000 1,526,397 70,755 240,000 283,926 117,000 10,000 993,000 273,200 50,000 250,000 55,584,864 150,000 FY 2010/11 350,000 460,000 200,000 250,000 200,000 214,000 700,000 200,000 360,000 325,000 55,900 200,000 600,000 94,000 900,025 114,000 50,000 FY 2012/13 FY 2013/14 3,914,000 5,086,000 Beyond 1,500,000 3,465,800 250,000 2,053,000 1,062,000 100,000 100,000 100,000 163,000 2,000,000 200,000 189,100 540,000 9,300,000 300,000 20,000,000 100,000 100,000 100,000 100,000 110,000 200,000 500,000 250,000 3,100,000 736,000 1,450,000 95,000 19,026 5,000 539,500 350,000 200,000 455,000 6,293,832 550,000 250,000 5,794,415 19,161,340 350,000 2,000,000 350,000 350,000 8,000,000 1,000,000 9,000,000 15,032,116 9,644,384 6,215,000 20,000,000 150,000 1,527,000 50,000 4,506,000 2,500,000 15,000,000 199,635 50,000 4,973,643 3,369,916 1,576,058 3,645,037 176,316 107,837 62,500 9,788,739 1,350,000 150,000 6,849,893 3,520,270 557,405 12,933,608 173,443 20,000 187,500 25,016,811 200,000 15-12 Total 1,500,000 26,967,961 250,000 250,000 2,000,000 614,434 FY 2011/12 9,586,605 9,249,374 2,002,340 14,401,032 8,190,368 20,000 4,743,097 17,500,000 224,340 41,452,540 31,893,041 7,119,582 16,885,844 20,839,873 1,750,000 5,350,000 42,936,996 17,913,391 3,650,260 12,958,181 18,750,323 1,844,008 394,355 3,446,298 1,100,000 21,662,163 2,060,323 3,302,755 250,000 1,156,000 55,858,064 200,000 250,000 4,000,000 1,074,434 400,000 495,000 940,000 214,000 30,000,000 500,000 960,000 325,000 300,000 494,000 4,000,025 850,000 1,500,000 110,000 300,000 769,026 539,500 1,650,000 2,200,000 455,000 38,732,631 41,958,456 20,000,000 200,000 6,033,000 35,000,000 8,623,975 1,350,000 200,000 124,550,000 67,790,000 15,300,000 64,270,000 29,380,000 21,810,000 250,000 39,548,647 200,000 Pima County FY2009/2010 Adopted Budget SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Department/Program 3RR01B 3RSC15 3RWC11 3RWC12 3RWC13 3RWC14 3RYP89 3SCP04 3SCP06 3SPS01 3TVC05 3W5080 Roger Road WWTP Rehabilitation Electrical Study ROMP SCADA ROMP 32 MGD Reclamation Campus Roger Road WWTP Demolition PCRWRD Laboratory ROMP Staff Facilities @ WRC Richey Yard Field Operations Division Facility Santa Cruz Interceptor, Phase III Sabino Creek Pump Station Sunrise Lift Station Tanque Verde Interceptor: Craycroft to Tucson Country Club Ina Scum Pumping System Wastewater Reclamation Totals: Total Capital Improvement Projects Administrative Costs Total Capital Improvement Program Less: Communications Capital Projects Less: Fleet Services Capital Projects Less: Wastewater Reclamation Capital Projects Total FY 2009/10 Recommended Capital Projects Fund Prior Years Expenditures FY 2009/10 Adopted 1,766,438 405,186 1,360,836 88,120 76,009 56,712 2,256,506 500,000 8,946 171,000 56,376 1,400,000 1,881,046 83,307 708,770 351,502 749,642 5,029,053 195,000 10,000 686,131 118,522,721 50,000 87,095,084 456,606,112 287,746,092 723,504 288,469,596 (1,000,000) (250,000) (87,095,084) 200,124,512 15-13 FY 2010/11 FY 2011/12 FY 2012/13 3,276,064 3,808,703 83,307 2,846,552 1,777,679 3,344,212 14,548,680 83,307 11,679,602 7,513,234 3,299,150 90,565,971 82,988 2,349,067 1,510,873 11,970,947 816,054 2,500,000 FY 2013/14 Beyond Total 2,524,344 8,718,469 113,074,222 224,940,715 204,197,730 176,174,148 100,074,122 1,822,814 13,460,000 275,100,000 38,290,000 17,660,000 11,210,000 3,006,148 20,000,000 1,020,000 181,000 11,242,813 736,131 1,024,078,742 287,136,937 355,093,955 332,808,220 319,920,279 542,746,753 2,582,058,348 1,697,082 143,446,775 83,307 38,306 19,487,989 37,785,664 Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name ROMP 32 MGD Reclamation Campus Capital Expenditures: Prior Years 1,360,836 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3RWC11 Department Wastewater Reclamation Funding Source #REF! FY 2009/10 1,881,046 FY 2010/11 3,808,703 FY 2011/12 14,548,680 FY 2012/13 90,565,971 FY 2013/14 143,446,775 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Design and contract a 32 MGD facility in the vicinity of the existing Roger Road WWTP to achieve nutrient removal. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. The new facility will not include biosolids handling as this process will be accomplished at the Ina Road WPCF. Project Name Justice Court/Municipal Court Complex Capital Expenditures: Prior Years 22,054,912 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs BJUSCT Department Facilities Management Funding Source #REF! Beyond 19,487,989 Total 275,100,000 0 0 0 0.0 0 0 0 Project Justification The 32 MGD facility in the vicinity of the Roger Road wastewater treatment plant will achieve nutrient removal. FY 2009/10 3,500,000 FY 2010/11 3,025,000 FY 2011/12 0 FY 2012/13 43,327,690 FY 2013/14 68,427,398 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Design, construct, and co-locate a new Pima County Justice Court and City of Tucson Municipal Court. The Pima County Justice Court building will provide for a minimum of 16 courtrooms, as well as office space for departments supporting the courts such as the Constables, the County Public Defender, and Legal Defender. The City of Tucson Municipal Court will provide for a minimum of 22 courtrooms, as well as office space for departments supporting the courts such as the City Prosecutor and City Public Defender. Beyond 0 Total 140,335,000 0 0 0 0.0 0 0 0 Project Justification Pima County Justice Courts are now located in three separate facilities downtown: the Old Courthouse, the Legal Services Building, and leased facilities. The existing facilities are too small for current and projected volumes of work. By co-locating the Justice Court and Municipal Court, Pima County and the City of Tucson can design, construct, and operate shared spaces, functions, and activities such as central plant, mechanical and electric spaces, a building entrance lobby, security screening stations, jury assembly space, and public restrooms. 15-14 Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name ROMP Ina Road WPCF HPO Replacement Capital Expenditures: Prior Years 4,973,643 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3RIR03 Department Wastewater Reclamation Funding Source #REF! FY 2009/10 6,849,893 FY 2010/11 9,586,605 FY 2011/12 41,452,540 FY 2012/13 42,936,996 FY 2013/14 18,750,323 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 Project ID: WPCF 3RIR04 Department Wastewater Reclamation Funding Source #REF! 12.5 MGD Capital Expenditures: Prior Years 3,369,916 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Total 124,550,000 0 0 0 0.0 1,400,000 0 (1,400,000) 1,400,000 0 0 0 0.0 0 0 0 0.0 Project Description Design and construct new facilities and modifications to existing HPO wastewater treatment system at Ina Road WPCF for nutrient removal and biosolids improvements. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. The project will also upgrade the effluent disinfection using an enhanced chlorination process. The project will also include a new operations lab to accommodate the future operations needs. Project Name ROMP Ina Road Expansion Beyond 0 0 0 0 0.0 0 0 0 0.0 1,400,000 0 (1,400,000) 0.0 Project Justification The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process, upgrade the effluent disinfection using an enhanced chlorination process, and will also include a new operations lab to accommodate the future operations needs. FY 2009/10 3,520,270 FY 2010/11 9,249,374 FY 2011/12 31,893,041 FY 2012/13 17,913,391 FY 2013/14 1,844,008 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 Beyond 0 Total 67,790,000 0 0 0 0.0 1,800,000 0 (1,800,000) 1,800,000 0 0 0 0.0 0 0 0 0.0 Project Description Design and construct new facilities and modifications to add a 12.5 MGD wastewater treatment system at Ina Road WPCF for nutrient removal. The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. Preliminary and primary treatment facilities will be expanded to accommodate the additional 12.5 MGD capacity. The project will also include effluent disinfection using an enhanced chlorination process. 0 0 0 0.0 0 0 0 0.0 1,800,000 0 (1,800,000) 0.0 Project Justification The wastewater treatment system will accommodate a future biological phosphorus removal system based on the Bardenpho process. The project will also include effluent disinfection using an enhanced chlorination process. 15-15 Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name Ina Road WPCF Improvements Project ID: Biosolids Facilities 3RIR06 Department Wastewater Reclamation Funding Source #REF! Capital Expenditures: Prior Years 3,645,037 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2009/10 12,933,608 FY 2010/11 14,401,032 FY 2011/12 16,885,844 FY 2012/13 12,958,181 FY 2013/14 3,446,298 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 Capital Expenditures: Prior Years 0 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4RTRAI Department Transportation Funding Source #REF! Total 64,270,000 0 0 0 0.0 500,000 0 (500,000) 500,000 0 0 0 0.0 0 0 0 0.0 Project Description Design and construct new facilities and modifications to increase the biosolids processing capacity of the Ina facility for the immediate future during the overall facility expansion. Design and construct the complete biosolids handling facilities including thickening, digestion, and dewatering for the Ina Road WPCF to process all biosolids from Ina Road WPCF and the new Water Reclamation Campus. The new facilities will be designed to accommodate an upgrade to Class A biosolids production in the future. Project Name Railroad Overpass: Ruthrauff Road Beyond 0 0 0 0 0.0 0 0 0 0.0 500,000 0 (500,000) 0.0 Project Justification The new facilities and modifications will increase the biosolids processing capacity of the Ina facility for the immediate future during the overall facility expansion FY 2009/10 0 FY 2010/11 0 FY 2011/12 0 FY 2012/13 0 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Design and construct a new railroad overpass at Ruthrauff Road Beyond 62,000,000 Total 62,000,000 0 0 0 0.0 0 0 0 Project Justification Elimination of at-grade crossings with overpasses provides major improvements in mitigation of traffic congestion and provides air quality benefits. 15-16 Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name Regional Public Safety Communications System Capital Expenditures: Prior Years 4,189,898 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs SCOMMS Department Sheriff Funding Source #REF! FY 2009/10 23,653,220 FY 2010/11 5,774,055 FY 2011/12 20,150,703 FY 2012/13 7,492,757 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2012/13 FY 2013/14 16,545 16,959 FY 2011/12 11,832 143,459 16,545 0 (16,545) 0.0 16,959 0 (16,959) 0.0 155,291 0 (155,291) 0.3 965,263 0 (965,263) 0.0 Project Description Design, procurement, and deployment of a regional public safety voice and data communications network to serve twenty fire districts, eleven police agencies, and the Pima County Office of Emergency Management and Homeland Security. Collectively these entities are responsible for providing public safety and emergency management services to the Pima County populace and most specifically to their individual jurisdictions. Project Name Avra Valley BNROD Expansion to 4 MGD Capital Expenditures: Prior Years 55,584,864 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3AVT20 Department Wastewater Reclamation Funding Source #REF! Beyond 0 Total 61,260,633 0 0 0 0.0 1,154,058 0 (1,154,058) 965,263 0 0 0 0.0 Project Justification County needs a regional public safety voice and data communications network that will serve twenty fire districts, eleven police agencies, and the Pima County Office of Emergency Management and Homeland Security. FY 2009/10 273,200 FY 2010/11 0 FY 2011/12 0 FY 2012/13 0 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 137,900 12,000 149,900 0 (149,900) 0.0 34,445 22,167 22,776 34,445 0 (34,445) 0.0 22,167 0 (22,167) 0.0 22,776 0 (22,776) 0.0 23,415 12,000 35,415 0 (35,415) 0.0 Project Description Design and construction of a new 4 MGD Biological Nutrient Removal Oxidation Ditch (BNROD) wastewater treatment facility. Beyond 0 Total 55,858,064 0 0 0 0.0 264,703 0 (264,703) Project Justification The increased treatment capacity will be available to meet the projected future demand for wastewater service due to the anticipated large population increase and will also produce high quality effluent. 15-17 Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name La Cholla Boulevard: Tangerine Road to Magee Road Capital Expenditures: Prior Years 175,000 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4RTLTM Department Transportation Funding Source #REF! FY 2009/10 1,680,000 FY 2010/11 840,000 FY 2011/12 1,000 FY 2012/13 0 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Widen La Cholla to a 4-lane desert parkway between Tangerine Road and Magee Road including a raised landscaped median, a new 4-lane bridge at the Canada del Oro Wash north of Magee Road, and bike lanes in both directions. Install new turning lanes and traffic signals as needed at Naranja Road, Lambert Lane, and Overton Road. Project Name Psychiatric Hospital Capital Expenditures: Prior Years 7,175,106 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs BPSYCH Department Facilities Management Funding Source #REF! Beyond 50,337,160 Total 53,033,160 0 0 0 0.0 0 0 0 Beyond 0 Total 51,400,001 0 0 0 0.0 0 0 0 Project Justification Provide a parkway-type alternative route to Oracle Road. FY 2009/10 20,420,000 FY 2010/11 20,097,849 FY 2011/12 3,707,046 FY 2012/13 0 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Construct a 50 bed psychiatric facility to complement existing psychiatric services at the University Physicians Healthcare Hospital (UPHH) at Kino. This facility will be located adjacent to UPHH to take advantage of medical and other support services provided by the hospital. Project Justification Currently, Pima County provides inpatient psychiatric services in UPHH. The majority of the psychiatric inpatient beds are located in wings originally designed as medical/surgical nursing units. 15-18 Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name Valencia Road: Alvernon to Kolb Capital Expenditures: Prior Years 1,349,224 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4VAKDP Department Transportation Funding Source #REF! FY 2009/10 250,000 FY 2010/11 850,000 FY 2011/12 1,350,000 FY 2012/13 100,000 FY 2013/14 100,000 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Reconstruct and widen Valencia Road from Alvernon Way to Kolb Road to a six-lane desert parkway per the adopted RTA plan. Project Name La Canada Drive: Ina Road to River Road Capital Expenditures: Prior Years 3,515,696 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4LCRRI Department Transportation Funding Source #REF! Beyond 42,298,776 Total 46,298,000 0 0 0 0.0 0 0 0 Project Justification Improvements will accommodate projected increased traffic in the area as well as public safety. FY 2009/10 1,700,000 FY 2010/11 4,307,000 FY 2011/12 8,050,000 FY 2012/13 12,300,000 FY 2013/14 12,050,000 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 1,500 Beyond 4,102,270 Total 46,024,966 0 0 0 0.0 13,500 0 (13,500) 12,000 1,500 0 (1,500) 0.0 0 0 0 0.0 Project Description Widen La Canada from the existing 2/3 lane roadway to 4 lanes with medians, turn lanes, bike lanes, sidewalks, equestrian paths, and new drainage structures at wash crossings throughout the corridor. 0 0 0 0.0 12,000 0 (12,000) 0.0 0 0 0 0.0 Project Justification The improvements will benefit the area by accommodating the existing and projected increased traffic in the area as well as improve vehicular, pedestrian, bicycle, and equestrian safety. In addition, the improved drainage will provide all weather crossings thus improving the overall mobility for emergency providers, residents, and citizens using this route. 15-19 Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name Marana WWTP Expansion (1.0 mgd) Capital Expenditures: Prior Years 19,161,340 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3MAR10 Department Wastewater Reclamation Funding Source #REF! FY 2009/10 550,000 FY 2010/11 1,000,000 FY 2011/12 15,032,116 FY 2012/13 6,215,000 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description This project provides for completion of the design and construction of an expansion to the existing Marana WWTP including required setbacks to provide capacity for the growth in the area as well as produce reclaimed water for reuse and/or recharge. Project Name ROMP Plant Interconnect Capital Expenditures: Prior Years 9,788,739 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3RPI09 Department Wastewater Reclamation Funding Source #REF! Beyond 0 Total 41,958,456 0 0 0 0.0 0 0 0 Project Justification Expanding population in the Marana WWTP service area necessitates increased wastewater treatment capacity. FY 2009/10 25,016,811 FY 2010/11 4,743,097 FY 2011/12 0 FY 2012/13 0 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Design, acquire easements, and construct approximately 5 miles of sewer (gravity/pressure), the associated wastewater pumping system (WWPS), and other system improvements needed to provide operational flexibility to treat tributary flows at either the Roger Road or the Ina Road treatment facilities. Beyond 0 Total 39,548,647 0 0 0 0.0 0 0 0 Project Justification The plant Interconnect will provide the ability to divert part of the flow normally treated at the Roger Road Facility to the Ina Road Facility and vice-versa. This will allow de-activation of parts of either plant for repairs or maintenance and allow the balancing of treatment demand with available plant capacity. 15-20 Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name La Canada Drive: Concordia Project ID: Ina Road to Calle 4RTCCI Department Transportation Funding Source #REF! Capital Expenditures: Prior Years 6,014,557 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2009/10 6,815,000 FY 2010/11 12,189,979 FY 2011/12 11,255,592 FY 2012/13 2,552,550 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Widen La Canada to a 4-lane arterial between Calle Concordia and River Road with a raised landscaped median, multi-use lanes in both directions, and an equestrian trail on the east side of the roadway. New turning lanes and traffic signals as needed at intersections with Orange Grove Road, Ina Road, Magee Road, and Hardy Road as well as new box culverts at the Pegler Wash, Carmack Wash, Garfield South Wash, Roller Coaster Wash, Casas Adobes Wash, and Nanini Wash to convey 100-year peak discharge under the road. Project Name Large Line Rehabilitation & Construction JOC Capital Expenditures: Prior Years 5,794,415 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3JOC0A Department Wastewater Reclamation Funding Source #REF! Beyond 0 Total 38,827,678 0 0 0 0.0 0 0 0 Project Justification This project doubles the roadway capacity from Calle Concordia to River Road and relieves major current capacity problems. FY 2009/10 6,293,832 FY 2010/11 8,000,000 FY 2011/12 9,000,000 FY 2012/13 9,644,384 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Portions of the conveyance system date back to 1900 and include nine different pipe materials. In 2003, Wastewater Reclamation commissioned a conveyance condition assessment as part of its on-going asset management program to evaluate 230 miles of trunk and interceptor sewers 15 inches or greater in diameter. This assessment was performed utilizing the national Association of Sewer Service Companies (NASSCO) condition codes ranging from "excellent" (Class 1) to "immediate attention required" (Class 5). Project Justification Rehabilitation and construction of large lines. 15-21 Beyond 0 Total 38,732,631 0 0 0 0.0 0 0 0 Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name Roger Road WWTP Demolition Capital Expenditures: Prior Years 88,120 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3RWC12 Department Wastewater Reclamation Funding Source #REF! FY 2009/10 83,307 FY 2010/11 83,307 FY 2011/12 83,307 FY 2012/13 82,988 FY 2013/14 83,307 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Demolish the existing 41 MGD Roger Road WWTP. The existing Roger Road WWTP will be decommissioned and demolished once the new 32-MGD Wastewater Reclamation Campus (WRC) is complete and in operation. Project Name Communications Center Project ID: Emergency Operations SCOMOC Department Sheriff Funding Source #REF! Capital Expenditures: Prior Years 7,098,901 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Beyond 37,785,664 Total 38,290,000 0 0 0 0.0 0 0 0 0.0 0 0 0 Beyond 0 Total 36,052,923 0 0 0 0.0 0 0 0 Project Justification Replaced by regional reclamation campus. FY 2009/10 4,065,985 FY 2010/11 11,682,578 FY 2011/12 11,892,708 FY 2012/13 1,312,751 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Design, construct, and occupy a communication and emergency operations center to co-locate and support the Pima County Sheriff’s Department, Tucson Police Department, Tucson Fire Department, and Pima County Office of Emergency Management & Homeland Security. Project will also include 9-1-1 telecommunications equipment to support the 9-1-1 service requirements of these agencies. Project Justification In 2004 voters authorized the County to design, communication and emergency operations center to Pima County Sheriff’s Department, Tucson Police Department, and Pima County Office of Emergency Security. 15-22 construct, and occupy a co-locate and support the Department, Tucson Fire Management & Homeland Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name Magee Road/Cortaro Farms Road: Canada Drive to Thornydale Road Project ID: 4MCFTL Department Transportation Funding Source #REF! La Capital Expenditures: Prior Years 1,840,014 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2009/10 400,000 FY 2010/11 588,000 FY 2011/12 5,521,124 FY 2012/13 10,503,881 FY 2013/14 12,645,980 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Widen Magee Road to a 4-lane arterial between Thornydale and La Canada with a raised landscaped median, bike lanes in each direction, and ADA-accessible sidewalks. Eliminate the “jog” in the road alignment that currently exists at La Cholla Boulevard. Design and construct a new bridge across the Canada del Oro Wash. Add turn lane, signalization, and intersection improvements at Thornydale Road, both Shannon Road intersections, and La Cholla Boulevard. Add new culverts throughout to convey the 100-year peak discharge under the road. Project Name Park/18th Sewer Augmentation Capital Expenditures: Prior Years 0 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3PES21 Department Wastewater Reclamation Funding Source #REF! Beyond 4,090,001 Total 35,589,000 0 0 0 0.0 0 0 0 Project Justification Provides continuous east-west connectivity in the urbanized Northwest area. Improves safety by eliminating rural roadway stretches and the roadway “jog” at La Cholla Boulevard. FY 2009/10 2,500,000 FY 2010/11 15,000,000 FY 2011/12 17,500,000 FY 2012/13 0 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 10,000 500 10,000 0 (10,000) 0.0 500 0 (500) 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Upgrade approximately 1,050 feet of a 33 inch existing sewer that is expected to reach capacity. 0 0 0 0.0 Beyond 0 Total 35,000,000 0 0 0 0.0 10,500 0 (10,500) Project Justification This project would relieve the flows in the existing 33'' sewer by constructing a new 42'' line. 15-23 Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name Houghton Road: Interstate 10 to Tanque Verde Road Capital Expenditures: Prior Years 5,000 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4HRSTV Department Transportation Funding Source #REF! FY 2009/10 50,000 FY 2010/11 50,000 FY 2011/12 155,000 FY 2012/13 150,000 FY 2013/14 150,000 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Widen Houghton Road to a four-lane cross section with multi-use lanes, curbs, storm drains, and outside landscaping The segment between Old Vail Road and Golf Links Road is to have a six-lane cross section. Project Name Craycroft: River to Sunrise Capital Expenditures: Prior Years 31,769,436 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4CRRSD Department Transportation Funding Source #REF! Beyond 32,000,000 Total 32,560,000 0 0 0 0.0 0 0 0 Project Justification The project will reduce congestion and enhance safety along Houghton Road. FY 2009/10 175,000 FY 2010/11 0 FY 2011/12 0 FY 2012/13 0 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Reconstruct and widen existing Craycroft Road to a four-lane divided roadway with a raised landscape median and median left turn lanes as determined by local access and circulation studies; multi-use lanes, outside curbs, storm drains, landscaping, neighborhood screening, and noise mitigation as warranted. The project will include new culverts for the Craycroft Wash and other transverse drainage as necessary. Beyond 0 Total 31,944,436 0 0 0 0.0 0 0 0 Project Justification The project will reduce congestion and enhance safety along Craycroft Road. 15-24 Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name Green Valley BNROD Exp 2.0 to 4.0 MGD Capital Expenditures: Prior Years 0 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3GVB20 Department Wastewater Reclamation Funding Source #REF! FY 2009/10 700,000 FY 2010/11 9,300,000 FY 2011/12 20,000,000 FY 2012/13 0 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 Capital Expenditures: Prior Years 176,316 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 3RIR07 Department Wastewater Reclamation Funding Source #REF! Total 30,000,000 0 0 0 0.0 375,000 0 (375,000) 375,000 0 0 0 0.0 0 0 0 0.0 Project Description Planning for future expansion needs to accommodate the growing population. Project Name ROMP Ina Road WPCF Power Generation & Distribution Beyond 0 0 0 0 0.0 375,000 0 (375,000) 0.0 0 0 0 0.0 Project Justification Planning for future expansion needs to accommodate the growing population. FY 2009/10 173,443 FY 2010/11 8,190,368 FY 2011/12 20,839,873 FY 2012/13 0 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Design and construct new facilities to produce and distribute the energy required to operate the facility. Biogas produced at the site will be 100% utilized. Facilities will include primary and alternate power requirements. Beyond 0 Total 29,380,000 0 0 0 0.0 0 0 0 Project Justification New facilities will produce and distribute the energy required to operate the facility. 15-25 Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name La Cholla Boulevard: Ruthrauff Road Project ID: River Road to 4LCITR Department Transportation Funding Source #REF! Capital Expenditures: Prior Years 2,904,701 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs FY 2009/10 1,884,936 FY 2010/11 10,484,000 FY 2011/12 10,420,419 FY 2012/13 349,224 FY 2013/14 2,490,905 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 1,500 Capital Expenditures: Prior Years 25,597,356 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4TRRCA Department Transportation Funding Source #REF! Total 28,534,185 0 0 0 0.0 13,500 0 (13,500) 12,000 1,500 0 (1,500) 0.0 0 0 0 0.0 Project Description Project is part the improvement plans for the entire La Cholla corridor to provide additional transportation facility of regional significance to serve the northwest area. The project includes widening of La Cholla Boulevard from Ruthrauff Road north to River Road including a new Rillito River bridge. The project will have six through traffic lanes with a raised landscape median, multi-use lanes, outside curbs, storm drains, and landscaping. Neighborhood noise mitigation will be incorporated in the vicinity of residential areas. Project Name River Road: Campbell Avenue to Alvernon Way Beyond 0 0 0 0 0.0 12,000 0 (12,000) 0.0 0 0 0 0.0 Project Justification This project will provide additional regional access into the heavily developed northwest area. FY 2009/10 1,000 FY 2010/11 0 FY 2011/12 0 FY 2012/13 0 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Widen and realign River Road from east of Campbell Avenue to the extension of Alvernon Way, east of Dodge Boulevard. The road cross section will consist of two through lanes in each direction with a landscaped median, multi-use lanes, storm drains, and landscaping. Improve transverse drainage for the Camino Real and Finger Rock washes as well as other smaller drainages that currently cross River Road. Acquire open space and mitigation area between the improved River Road and the Rillito River through the River Bend area. Continue development within the watershed including the Camino Real Wash which requires improvement to stabilize the channel and banks between River Road and the Rillito Creek. Beyond 0 Total 25,598,356 0 0 0 0.0 0 0 0 Project Justification The project will reduce congestion and enhance safety along River Road. 15-26 Pima County FY2009/10 Adopted Budget MAJOR CAPITAL IMPROVEMENT PROGRAM PROJECTS FISCAL YEARS 2009/2010 - 2013/2014 AND BEYOND Project Name Veterans Memorial Overpass Capital Expenditures: Prior Years 25,366,628 Project ID: O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs 4TVMEM Department Transportation Funding Source #REF! FY 2009/10 25,000 FY 2010/11 0 FY 2011/12 0 FY 2012/13 0 FY 2013/14 0 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Reconstruct the Veterans Memorial Overpass (Palo Verde Road bridge). Project Name Broadway Boulevard: Country Club Project ID: Euclid Avenue to 4BBECC Department Transportation Funding Source #REF! Capital Expenditures: Prior Years 1,352,136 O&M Impact Personal Services Supplies & Services Capital Total O&M Revenue Net Fund Impact Additional FTEs Beyond 0 Total 25,391,628 0 0 0 0.0 0 0 0 Project Justification The existing bridge is inadequate and will be replaced by a new structure with greater load capacity, width clearance, and safety. FY 2009/10 1,000 FY 2010/11 0 FY 2011/12 0 FY 2012/13 0 FY 2013/14 8,412,000 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 0 0 0 0.0 Project Description Widen Broadway Boulevard to six or eight lanes from Euclid Avenue to Campbell, including improved intersections, traffic signals, a landscaped median, multi-use lanes, sidewalks, street lighting, storm drains, public art, and other urban arterial features. Replace the current five-lane section with a contemporary urban arterial. Beyond 15,234,864 Total 25,000,000 0 0 0 0.0 0 0 0 Project Justification Reduce congestion and enhance safety along Broadway Boulevard as well as providing significant opportunities to revise the urban streetscape and development pattern along Tucson's main street. 15-27 This page intentionally left blank. 15-28 Pima County FY 2009/2010 Adopted Budget SUPPLEMENTAL INFORMATION SUMMARY Page Glossary of Terms and Acronyms .............................................................................................. 16-2 Super Department Listing............................................................................................................ 16-24 Pima County Budget Policies...................................................................................................... 16-28 Pima County Debt Policies and Practices.................................................................................. 16-38 Pima County Bonding Disclosure, Accountability & Implementation..................................... 16-42 Long Term Debt Service Schedules ........................................................................................... 16-49 Valuation Of Property For Taxing Purposes In Arizona............................................................ 16-57 Components of Arizona’s Property Tax System ....................................................................... 16-58 Full Cash Values by Class: 2005 - 2009...................................................................................... 16-59 Limited Values by Class: 2005 - 2009 ......................................................................................... 16-60 Assessment Ratios by Class: 2005 - 2009 ................................................................................. 16-61 Secondary Net Assessed Values by Class: 2005 - 2009 ........................................................... 16-62 Primary Net Assessed Values by Class: 2005 - 2009 ................................................................ 16-63 Property Tax Levies And Collections - Ten Year History ......................................................... 16-64 Property Tax Rates-Direct and Overlapping Governments - Ten Year History ...................... 16-65 Pima County Population, Cities & Towns, and Unincorporated Areas: 1995 - 2008 .............. 16-66 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2008, 2010, 2020, 2030, 2040, 2050 ................................................. 16-67 Pima County Population & Employment - Ten Year History .................................................... 16-68 Addresses & Telephone Numbers .............................................................................................. 16-69 16-1 Pima County FY 2009/2010 Adopted Budget GLOSSARY OF TERMS AND ACRONYMS Account - An individual item of expenditure or revenue used in line item budgeting, e.g., books, out-ofstate travel, overtime, court fees, interest. Accounting Method (Accrual Basis & Modified Accrual Basis) - Under the accrual method, revenues are recognized when they are earned, and expenses are recognized when they are incurred. The budgets of the proprietary funds are presented using the accrual basis. Under a modified accrual method, revenues are recognized when they are measurable and available to finance expenditures. Expenditures, on the other hand, are generally recognized when incurred. (Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year.) The budgets of the governmental funds are presented on a modified accrual basis. Activity - An effort of a department that contributes to the achievement of a program objective. The smallest operational element of a strategic budget, organized as follows: - Program - Service - Activity Ad Valorem Tax - A tax based on the value of property. ADA - Americans with Disabilities Act - An enactment to protect the employment and accessibility rights of disabled individuals. Adopted Budget - Per ARS §42-17105, the Board of Supervisors shall “....finally determine and adopt estimates of proposed expenditures” and such “adopted estimates” shall “constitute the budget of the County .... for the current fiscal year.” Per statute, this must be done on or before the fourteenth day before the day on which the Board levies taxes (which, in turn, must be done on or before the third Monday in August each year). AFCAP - Actual Full Cost Allocation Plan - The plan that identifies the costs of support services provided by the central service departments of Pima County to its operating departments and special revenue, internal service, and enterprise fund departments. The AFCAP for a given fiscal year is based on the actual expenditures of the prior fiscal year. The plan is prepared annually by the Financial Control & Reporting Division of the Department of Finance and Risk Management. AGAVE - Software used by Pima County Superior Court and Clerk of the Superior Court, primarily for case management, calendaring, arbitration tracking and statistical data collection of criminal, civil, and family law cases. AHCCCS - Arizona Health Care Cost Containment System - The Arizona Medicaid alternative program that provides prepaid (capitation rate) health care for eligible citizens through health maintenance organizations or fee for service programs. Alcoholic Beverage License Revenue – Intergovernmental revenue from the State of Arizona, whereby Pima County receives $3,000 each time a new liquor license is granted to a business operating in the unincorporated area of the county. ALTCS - Arizona Long Term Care System - The Arizona Medicaid alternative program for long term care added to the AHCCCS program effective January 1, 1989. 16-2 Pima County FY 2009/2010 Adopted Budget Annualized Cost - Operating cost incurred at annual rates for a portion of the prior fiscal year and which must be incurred at similar rates for the entire twelve months of the succeeding fiscal year. Antiracketeering Fund - A group of special revenue funds administered pursuant to ARS §132314.03. The County Attorney and the Sheriff administer their own antiracketeering funds. The County Attorney’s fund includes funds held for other local law enforcement agencies. Racketeering is defined as any illegal act committed for financial gain. AOC Retirement Plan - Administrative Office of Courts Retirement Plan - A qualified pension plan under the Corrections Officer Retirement Plan (CORP) that provides retirement and other benefits to County judiciary probation, surveillance, and juvenile detention officers. The AOC Retirement Plan is administered by the Public Safety Personnel Retirement System (PSPRS). Appropriation - A legal authorization granted by the County Board of Supervisors to make expenditures/expenses and to incur obligations for specific purposes during a fiscal year. ARRA - American Recovery and Reinvestment Act - Federal legislation enacted during February 2009 to speed the nation's economic recovery, create and save jobs, and provide services to people affected by the recession. The economic stimulus measures provided by the ARRA include investment in the areas of community and economic development, infrastructure, human services, transportation, and workforce development. ARS - Arizona Revised Statutes - The revision and codification of the laws of the state of Arizona of a general or public nature and enacted into law as the Arizona Revised Statutes, Laws 1955, Third Special Session, Chapter 3. ASRS - Arizona State Retirement System - A defined benefit plan as described in section 414(j) of the Internal Revenue Code that provides retirement and other benefits to state employees and employees of participating state political subdivisions not covered by one of the Public Safety Personnel Retirement System (PSPRS) plans. Most Pima County employees are members of the ASRS. Assessed Valuation - An annual determination of the just or fair value of real estate or other property by the County Assessor and the Arizona Department of Revenue as a basis for levying taxes. Assessment Ratio - The percentage factors that are associated with the various legal classes of a property. The ratios are set by the State Legislature. A history of the values is shown in the table “Assessment Ratios By Class For Tax Years 2005–2009” in this section. Base Budget - The Financial Planning System contains packages A through Z. Package A refers to a department’s Base or Target Budget, or for non-General Fund departments, the level of operating expenditures/expenses which can be supported by a department’s current financial resources. The base budget is the prior year’s budget adjusted for known financial changes, such as the annualization of approved prior year supplemental packages and prior year salary and benefit adjustments. Board of Deposit - The Board of Supervisors, sitting as the Board of Deposit, designates the servicing bank for the deposits of state and County monies. ARS §35-325 specifies the requirements and procedures which govern the conduct of this board. Bond - A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date in the future (called the maturity date), together with periodic interest at a specific rate. 16-3 Pima County FY 2009/2010 Adopted Budget Bond Implementation Ordinances - Ordinances Nos. 1997-35, 1997-80, 2004-18, and 2006-29 that schedule the sale of bonds authorized by Pima County voters in the May and November 1997 bond elections, the May 2004 bond election, and the May 2006 bond election. These ordinances also establish basic parameters as to how the County will program capital improvements funded with bond revenues. Compliance with these restrictions is governed by Truth in Bonding ordinances, which provide specific guidance on bonding disclosure, accountability, and implementation. Bond Principal - The face value of a written promise to pay a specified sum of money at a specified date(s) in the future, called the maturity date(s). Budget - A financial plan consisting of an estimate of proposed expenditures/expenses and their purposes for a given period and the proposed means of financing them. Budget Amendment Process - Procedure a department must follow in order to request modification of its adopted budget. Budget amendments must be approved by the Board of Supervisors. Budget Stabilization Fund - Prior to fiscal year 1999/2000, the only method of managing budget exceedences was to reserve funding for this purpose in the Board of Supervisors’ Contingency fund. In fiscal year 1999/2000, this process was further developed and institutionalized through the establishment of the Budget Stabilization fund within the Contingency department of the General Fund budget. Items which are funded in Budget Stabilization include planned salary compensation, and approved department supplemental packages, where the exact timing or details of the project are not yet determined. Budget System - Financial Planning System (FPS). See FPS. Business Licenses and Permits - Revenues derived from businesses and occupations that must be licensed before operating in the unincorporated area of Pima County, i.e., licenses for itinerant peddlers, pawn broker businesses, initial application fees for industrial users of the wastewater system, the initial license to provide cable TV services to residents, and periodic operating charges levied on providers of cable TV services. Most revenues come from operating charges for cable TV in the unincorporated area and the use of County owned rights-of-way by cable and other telecommunications companies. C-Path - The Critical Path Institute (C-Path), a non-profit institute, is a collaborative partnership involving the University of Arizona, SRI International, and the Federal Drug Administration for the purpose of expediting development and approval of new medications. As an enhancement to local government, Pima County contributes annually to the project. CAA - Community Action Agency - Refers to grants administered by the Community Services, Employment & Training Department to assist community agencies in providing services to families and individuals living at or below poverty level. CAFR - Comprehensive Annual Financial Report – The official annual report for Pima County prepared in accordance with generally accepted accounting principles (GAAP) and in conformance with standards of financial reporting as established by the Governmental Accounting Standards Board (GASB) using guidelines recommended by the Government Finance Officers Association (GFOA). The CAFR includes financial statements and analysis, along with statistical data on financial, nonfinancial, and demographic trends. It is also used by bond rating agencies, such as Moody’s, Standard & Poor’s, and Fitch, to determine credit risk, and thus interest rates, for bonds issued by the County. Capital Expenditures Object Level - A collection of capital expenditure/expense accounts grouped and assembled by type for budgeting purposes. 16-4 Pima County FY 2009/2010 Adopted Budget Capital Project - Construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the Capital Improvement Program (CIP). Capital Project Expenditures - Expenditures for construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the CIP. Capital Projects Fund - A fund used to account for financial resources to be used for the acquisition, remodeling, or construction of major capital facilities (other than those financed by Proprietary Funds). Carryover Appropriations - Amounts budgeted in the current fiscal year for expenditures that were originally budgeted in the previous fiscal year and for which obligations have been incurred that cannot be met by the end of the previous fiscal year. Carryover appropriations for General Fund departments are reserved in prior year carryovers within the Contingency department. All carryovers must be approved by the County Administrator. CDBG - Community Development Block Grant - Housing and Urban Development block grant funds to be used for increasing available housing stock and to assist in the physical improvement of low and moderate income communities. Charges for Services - Fees charged for performance of a service. Chart of Accounts - A listing of the asset, liability, equity, expenditure, and revenue accounts that are used in the accounting, operations, and budgeting processes. CIP - Capital Improvement Program - A program outlining all the acquisition, remodeling, and construction of projects costing $100,000 or more to be undertaken by Pima County during the current budget year and the following four fiscal years. CJEF - Criminal Justice Enhancement Fund - A 47 percent surcharge on all traffic fines collected. The state treasurer administers the funds and allocates them among different agencies such as law enforcement, courts, and health services. Classification - A title and code assigned to a grouping of similar personnel positions as described in the appropriate class specification (the official document defining the type and level of duties and responsibilities and the minimum qualifications of positions assigned to a particular classification). COLA - Cost of Living Adjustment - An adjustment of the compensation rates of regular County employees who are not elected officials. The frequency of such adjustments is determined by the Board of Supervisors, as is the manner in which the COLA is applied. Combined Property Tax Rate – The overall rate at which property is taxed, including both the primary property tax rate and secondary property tax rate. Community & Economic Development - The organizational entity comprised of the following departments: Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Services, Employment & Training; County Free Library District; Economic Development & Tourism; Kino Sports Complex; School Superintendent; and the Stadium District. Contingency Funds - Funds reserved by the Board of Supervisors for services or programs which the Board may release for departments to use during the course of the fiscal year. The current reserve categories are Prior Year Carryovers, General Contingency (unreserved), Budget Stabilization, Tax Reduction/Debt Retirement, and General Fund Reserve. 16-5 Pima County FY 2009/2010 Adopted Budget COPs - Certificates of Participation - A common form of lease-purchase financing, Certifications of Participation are lease-purchase agreements that are divided into fractions and sold to multiple investors, similar to stocks, usually in $5,000 denominations. COPs are tax-exempt agreements that fund capital improvement projects, with the underlying project assets serving as collateral for investors who receive a share of whatever revenue is derived from the lease or lease-purchase. COPS Grants - As a component of the U.S. Department of Justice, the Office of Community Oriented Policing Services (COPS) was created through the Violent Crime Control and Law Enforcement Act of 1994. Funds from COPS Grants are used to advance the practice of community policing, provide training and technical assistance at all levels of law enforcement, and provide resources to acquire and deploy innovative crime-fighting technologies. CORP - Corrections Officer Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to various state and municipal corrections/detention employees, county detention officers, and non-uniformed county sheriff department employees whose primary duties require direct contact with inmates. The CORP is administered by the Public Safety Personnel Retirement System (PSPRS). Cost Allocation Plan - The documents identifying, accumulating, and allocating or developing billing rates based on the allowable cost of services provided by a governmental unit to its departments. Pima County uses an Internal Cost Allocation Plan to recover indirect costs from Enterprise Funds, Internal Service Funds, and some Special Revenue Funds. The County recovers indirect costs based on a combination of actual costs and usage information from prior fiscal years. Pima County uses a second Cost Allocation Plan to recover indirect costs from federal grant programs. This plan is prepared following federal guidelines specified in Circular A-87. Cost Center - The lowest financial organization unit. Each center is identified by a unique seven-digit identifier. The first three digits (numeric digits or a combination of alpha characters and numeric digits) identify the department to which the center is assigned. Financial transactions are recorded by fund/center/account. County Administration - The organizational entity comprised of the departments of Assessor, Board of Supervisors, Clerk of the Board, County Administrator, Elections, Finance and Risk Management, Forensic Science Center, Human Resources, Information Technology (includes Communications, an internal service fund department), Non Departmental (Contingency, Debt Service, General Fund Debt Service, General Government Revenues, and Non Departmental), Procurement, Recorder, and Treasurer. County Free Library District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 24, and Title 11, Chapter, 7, to provide county residents with free and equitable access to information resources needed for full participation in the community and for the enrichment of individual lives. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the County Free Library District, is authorized to levy a secondary property tax on all property within the district to fund necessary expenditures/expenses for the benefit of property holders in the district. Debt Service Fund – A segregated fund used to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. Debt Service Requirement - The amount of money required to pay both the interest and principal on outstanding debt over a set period of time. 16-6 Pima County FY 2009/2010 Adopted Budget Department - A grouping of cost centers that share a common purpose and funding source. In the accounting and budget systems, cost centers are represented/denoted by a seven-digit alphanumeric code. Cost centers that are a component of a department have in common the first three digits of the numeric or alphanumeric identifier. For example, the aggregation of all cost centers beginning with the digits “160" is the County Attorney Department and the aggregation of all cost centers beginning with the digits “W" is Wastewater Reclamation. (Also see Super Department definition.) DSH – Disproportionate Share Hospital Program - Program whereby hospitals that serve a disproportionate number of low income patients receive a separate payment in addition to their standard Medicare and/or Medicaid reimbursement. Pass through funding is received by Pima County from the Arizona Board of Regents and paid to AHCCCS as the state match to draw down federal DSH matching funds. Direct Cost - A cost that can be identified with a specific cost objective and not a common, joint, or collective purpose. Discretionary Programs - Programs that are not mandated by law or any other authority. Division – An element or segment of government that is organized as a specific administrative or functional unit. ECAP - Employee Combined Appeal Program - The annual Pima County work site fund raiser, allowing employees to contribute to their favorite charity through payroll deduction or a one time donation. Economic Estimates Commission - Commission mandated under the Arizona Constitution to establish each year an aggregate expenditure limitation from local revenues for counties, cities and towns, community college districts, and local school districts. Enterprise Fund - A fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. EORP - Elected Officials' Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to state and county elected officials, supreme court justices, superior court and court of appeals judges, and full-time superior court commissioners. The EORP is administered by the Public Safety Personnel Retirement System (PSPRS). Excise Tax - A tax imposed by federal, state, or local governments on the sale or consumption of specific goods or services. In its broadest meaning, an excise tax is similar to a sales tax, which typically levies a fixed percentage tax on the monetary value of goods or services when purchased by consumers. Title 42, Chapter 6, Article 3, of the Arizona Revised Statutes allows the voters in most Arizona counties to enact countywide jail facilities, capital projects, and transportation excise taxes. More than twenty years ago, the County approved a 1 percent tax (now 6 percent) on the rental of hotel/motel rooms in the unincorporated area of the County, and in May 2006 voters approved the Regional Transportation Authority’s countywide 0.5 percent transportation excise tax. Upon the unanimous vote of the Board of Supervisors, the County is allowed by statute to enact up to a 0.5 percent general county excise tax. At this time, Pima County does not impose such an excise tax. (Also see Sales Tax and Transaction Privilege Tax.) 16-7 Pima County FY 2009/2010 Adopted Budget Exemption from Property Taxes - The Arizona Constitution exempts property held by federal, state, or local governments and educational, charitable, and religious nonprofit organizations from property tax. The few remaining veterans of certain foreign wars, widows/widowers, and disabled persons are eligible for partial exemptions determined by income and value of their property. All household goods used in a residence and owned by the user are also exempt from a personal property tax. Expenditure - Refers to the outflow of funds paid for assets, goods, or services obtained which are used for funds other than the Enterprise Fund and Internal Service Fund departments (the Proprietary Funds). A capital expenditure is an expenditure from a departmental operating budget for the acquisition of, or addition to, a fixed asset that costs more than $1,000 and has a useful life of at least one year. Expenditure Limitation - On June 3, 1980, Arizona voters approved Arizona Constitution, Article IX, §20 and §21, prescribing an expenditure limitation for each county, city, town, and community college district. The purpose of the expenditure limitation is to control expenditures and limit future changes in spending to adjustments for inflation, deflation, and population growth. Expense - Charges incurred (whether paid immediately or unpaid) for Proprietary Funds. Facilities Renewal Fund - A fund established, subject to annual appropriation, to provide resources for the on-going need to repair and rehabilitate existing, aging County buildings. FARE - Fines/Fees and Restitution Enforcement – A program administered by the Arizona Supreme Court to assist courts in obtaining payment for court ordered fines, fees, and restitution cases in default. Fill The Gap - A funding mechanism enacted by the state in 1999 to provide counties with resources to improve criminal case processing. A state appropriation in addition to a seven percent surcharge on court fines and forfeitures, as well as a five percent contribution of court collections by each county to its own Local Courts Assistance Fund, provides funding for this program. Fines and Forfeits - Revenue from penalties imposed for the commission of statutory offenses, violation of lawful administrative rules and regulations, neglect of official duty, and the forfeiture of deposits held as performance or appearance guarantees. Fire District Assistance Tax - Established by ARS §48-807, which requires, in part, that the Board of Supervisors shall “levy a County Fire District Assistance Tax on the taxable property in the County....” The funds raised by this secondary property tax supplement the operating budgets of the eighteen fire districts in the county. Flood Control District - See Regional Flood Control District. FMAP - Federal Medical Assistance Percentage - The share of each state’s Medicaid program paid by the federal government. The share runs from a minimum of 50% to a maximum of 83%, and is determined by the per capita income of each state. FMS - Financial Management System - Computerized central data system that performs the County's accounting and financial reporting functions. Forecast - A projection of future revenues, expenses, population, building permits, assessed values, etc. based on historical and current economic, financial, and demographic information. FPS - Financial Planning System - Computerized network based budgetary planning system used by Pima County. The Financial Planning System is also known as the Budget System. 16-8 Pima County FY 2009/2010 Adopted Budget FTE - Full Time Equivalent - Decimal conversion of the number of hours authorized for a position into a full time position. One FTE is defined as 2,080 funded hours per fiscal year, i.e., one FTE represents 26 pay periods per fiscal year times 80 hours per pay period for 2,080 hours per fiscal year. Full Cash Value - The appraised value of a property approximating the “market value” of the property. The Full Cash Value is used to determine the Secondary Net Assessed Value which is then used to levy Secondary Property Taxes. Functional Area - Grouping of departments with similar programs and services. Groupings used by Pima County are: Community & Economic Development, County Administration, Justice & Law Enforcement, Medical Services, and Public Works. Fund - A system of accounts that segregates all financial transactions for restricted or designated uses by a government entity. The fund categories used by Pima County are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds, and Internal Service Funds. (Also see individual fund definitions.) Fund Balance - The difference between the assets and liabilities of governmental funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. FY - Fiscal Year - A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. For Pima County, the fiscal year is from July 1 through June 30. GASB - Government Accounting Standards Board - An independent, rule making body that establishes and improves standards of financial accounting and reporting for state and local governments. It is recognized as the official source of generally accepted accounting principles for state and local governments. Organized in 1984, GASB is the successor to the National Council on Governmental Accounting, whose standards remain in force unless amended or superseded by the GASB. General Fund - The General Fund is used to account for all financial resources except those accounted for in other funds. The General Fund is the County’s principal financing vehicle for general government services and is funded largely by primary property tax revenue and state shared sales tax revenue. General Fund Reserve - An amount of money held to cover expenses associated with unforeseen events. The reserve is a contingency expense budgeted at about five percent of general fund revenues in accordance with the recommendations of the Government Finance Officers Association (GFOA). Such a reserve is looked upon favorably by bond underwriters. Maintaining this reserve has the effect of lowering the interest rates on bonds sold by the County. General Obligation Bonds - Bonds backed by the full faith and credit of Pima County used to finance a variety of public projects. These bonds require voter approval. General Obligation Bonds are limited tax bonds that are secured by the County’s secondary property tax. GFOA – Government Finance Officers Association – A professional association of state, provincial, and local government finance officers in the U.S. and Canada founded to enhance and promote professional management of government for the public benefit by identifying and developing financial policies and practices. 16-9 Pima County FY 2009/2010 Adopted Budget GME – Graduate Medical Education Program – Postgraduate training program for physicians after medical school, also known as a residency program. Pass through funding is received by Pima County from the Arizona Board of Regents and paid to AHCCCS as the state match to draw down federal GME matching funds. Governmental Funds - Funds that are used to account for the County’s expendable financial resources and related current liabilities, except those accounted for in Proprietary Funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. Graffiti Abatement Program – A Pima County Department of Transportation program that provides graffiti removal service free of charge to private, residential property owners in the unincorporated area of the county. Grants - Contributions or gifts of cash or other assets from another government or private entity to be used or expended for a specified purpose, activity, or facility. HAVA - Help America Vote Act – A federal law that established a program to provide funds to states to replace punch card voting systems; established the Election Assistance Commission to assist in the administration of Federal elections and to otherwise provide assistance with the administration of certain Federal election laws and programs; established minimum election administration standards for states and units of local government with responsibility for the administration of federal elections; and for other purposes. Pima County may use HAVA funds received in 2009 for voting equipment/machines, voter registration enhancements, voter education above the amount in the County maintenance of effort, poll worker recruitment and training above the amount in the County maintenance of effort, and/or other elections projects that can be approved as HAVA projects by the Arizona Secretary of State and do not supplant County maintenance of effort. Approval must be given by the Arizona Secretary of State prior to spending any funds. HAVA funds must be expended by June 30, 2011. HCBS - Home and Community Based Services - A variety of programs, such as foster care, home delivered meals, congregate meals, and day care provided to clients in their homes or in a community setting as an alternative to institutional care. HELP - Highway Extension/Expansion Loan Program - A financing mechanism established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you-go. HHW - Household Hazardous Waste Program - A program to educate the public about the concerns and problems of household chemical disposal and to provide collection sites to divert household chemicals from the sewerage system and landfills. HIDTA - High Intensity Drug Trafficking Area - Investigation and enforcement efforts involving complex drug related activities in high drug trafficking areas. The HIDTA program is supported by grant funding. Hotel/Motel Bed Tax - See Transient Lodging Excise Tax. 16-10 Pima County FY 2009/2010 Adopted Budget HSA - Health Savings Account - A tax-exempt trust or custodial savings account set up by an employee to pay or reimburse current and future qualified medical expenses. Enacted under provisions of the Internal Revenue Code, it is an alternative to traditional health insurance. An employee must be covered by a high deductible health plan and can contribute tax-free earnings to the HSA each year up to set limits. The necessary minimum deductible and maximum contribution levels are indexed for inflation over time. HURF - Highway User Revenue Fund - Funds allocated by the state to fund the construction and maintenance of the County’s highway and street system. This is the primary funding source for the Transportation Department and provides funds for the construction and maintenance of the County's roads and connecting infrastructure. HURF Equity Legislation - Legislation passed by the 1997 State Legislature that resulted in a change in the formula to distribute Highway User Revenue Funds. The formula now includes the population of unincorporated areas in the calculation of distribution amounts. During FY 1996/97, the change increased the distribution to Pima County by $3.3 million, and the increase over a twenty-year period is estimated to be $392.6 million. Improvement District - A special taxing district that is established by the Board of Supervisors, at the request of the property owners within a specific area, for the purpose of installing local public improvements and distributing the cost of the improvements among the property owners within the district based upon the benefit derived. The Board of Supervisors sits as the board of directors for the County’s Hayhook Ranch Improvement District, the operation and maintenance budget of which is funded by a Secondary Property Tax levy on all property located within the district. Other improvement districts exist in the county, but they are authorized and operated by municipalities and other independent boards of directors. Incumbent - A Pima County employee or individual assigned to a particular Position Control Number (PCN). Indirect Cost - A cost that is incurred for a common or joint purpose benefitting more than one cost objective that is not readily assignable to the individual cost objectives specifically benefitted. Information Technology - Computer based systems which are used to acquire, store, and process information in various forms. This includes any hardware, whether primary equipment such as central processing units and personal computers, or ancillary equipment such as printers, scanners, video monitors, keyboards, etc. Information technology also includes the software and program applications which allow the equipment and systems to operate. (The department that manages the County’s mainframe computer, network servers, wide area network, wireless radio services, and telecommunications is named Information Technology.) Information Technology Enhancement Fund - A fund established to provide a source of funding for various specific information technology projects designated during the County's budget process. Intergovernmental Revenues - Revenues received from other governments for general financial assistance used in performing specific functions or as sharing of tax proceeds. State shared sales and vehicle license taxes and Highway User Revenue Fund monies comprise the largest share of Intergovernmental Revenues, with shared Lottery and Alcoholic Beverage License revenues, and Payments in Lieu of Taxes from the Arizona Department of Transportation. Intergovernmental revenues received by Pima County from the federal government include Payments in Lieu of Taxes (PILT) on federal lands exempt from property taxation and grant monies. Intermittent Employee - A person who has been hired for seasonal, on-call, or as-needed employment that does not exceed 1,040 paid hours per fiscal year. 16-11 Pima County FY 2009/2010 Adopted Budget Internal Service Fund - A fund used to account for the financing of goods or services provided by one County department to other County departments on a cost reimbursement basis. JALE - Justice & Law Enforcement - An organizational entity comprised of the departments of Clerk of the Superior Court, Constables, County Attorney, Indigent Defense, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, Superior Court, and Superior Court Mandated Services. KERP - Kino Environmental Restoration Project - A cooperative project of the U.S. Army Corps of Engineers, Pima County, and the Pima County Flood Control District which was designed for three primary purposes: create native ecosystems; harvest urban storm water; and control flooding. This project was the result of the agencies’ desire to redevelop an existing unlined storm water detention basin, the Tucson (Ajo) Detention Basin, into a detention basin that was more environmentally sensitive and aesthetically pleasing to the Tucson community. Lease Purchase Agreement - An agreement providing that portions of a lease payment may be applied toward the purchase of the property under lease. Legal Class - A property classification defined by the State Legislature and used to establish various Assessment Ratios to be applied to the Full Cash Value and the Limited Value of a property to determine both the Primary Net Assessed Value and Secondary Net Assessed Value of taxable property. Legal Class is determined by the use of the property. Levy - Imposition of taxes and/or special assessments for the support of government activities. Levy Limitation - The annual growth rate of the Primary Property Tax Levy is limited to two percent plus the percentage growth of the physical tax base. The levy limitation applies to counties, cities and towns, and community college districts. Library District - See County Free Library District. Limited Property Value - The basis for establishing the primary tax on a property. If there has not been a change of use or substantial modification to the property, it is the greater of: (1) the previous year’s Limited Property Value increased by 10%; or, (2) 25% of the difference between the current year’s Full Cash Value and the previous year’s Limited Property Value. If there has been a change in use or a substantial change made to the property, the Limited Property Value is determined by using the average percentage that the Limited Property Value comprises of the Secondary Property Value of like properties in the area. The Limited Property Value can never exceed the Secondary Property Value. Line Item Budget - A budget that allocates funds to specific cost centers, accounts, or objects, e.g., salaries and office supplies. LGIP - Local Government Investment Pool - A pooled investment fund that is maintained by the state treasurer for the collective investment of state monies. The state treasurer deposits state monies in the pooled investment fund and such monies as any county, city, or town may supply. When a depositor provides monies to the pooled investment fund, it specifies the date or dates on which it will require the monies. The pooled investment fund shall be invested by the state treasurer for such periods as will facilitate the return of the monies to the originating bodies in accordance with the instructions received at the time of deposit. Earned interest increments are to be credited promptly after calculation. Mandated Programs - Programs that are imposed by law or another authority. Medical Services - An organizational entity comprised of the departments of Institutional Health, Public Health, and Pima Health System & Services. 16-12 Pima County FY 2009/2010 Adopted Budget Memo Revenue - Revenue from sale of County owned land and fixed assets, including buildings, vehicles, surplus property, capital lease proceeds, and an offset to budgeted depreciation expense not requiring actual outlay of monies. Miscellaneous Revenue - Revenue from rents and royalties received in exchange for the right to use County land, buildings, improvements, and other property; monies received from private sources not associated with transfer of County property or services; reimbursements as compensation for damages to County property; and monies received as refunds and recoveries from outside sources. MTCVB – Metropolitan Tucson Convention and Visitors Bureau – The recognized tourism promotion agency in the county whose goal is to enhance economic prosperity through the marketing and promotion of the metropolitan Tucson region for meetings, conventions, sporting events, and tourism. The MTCVB’s film office also promotes the region as a location for the television, motion picture, and advertising industries. MWBE - Minority & Women-owned Business Enterprises - Businesses owned and operated by women or minorities. It is the policy of Pima County government to ensure full and equitable economic opportunities to persons or businesses that compete for business with Pima County government, including minority-owned business enterprises (MBE) and woman-owned business enterprises (WBE); the goal being to encourage and support business growth and success. The Pima County Minority and Women-owned Business Enterprise Program is a narrowly tailored remedial plan intended to correct identified disparities. NAI - Net Assets Impact - A term applicable to proprietary funds describing a change in retained earnings. Prior to a GASB rule change, the term Net Retained Earnings Impact (NREI) was used. The concept is similar to the philosophy of NFI, as applied to other funds. NAV - Net Assessed Value - The assessed value less the exceptions and exemptions allowed by the state constitution and statutes. NFI - Net Fund Impact - Defined as total revenues for the fiscal year, plus net operating transfers, and minus total expenditures, this calculation quantifies the difference between the fund balances at the beginning and end of the fiscal year. Used in developing and monitoring budgets of Special Revenue Funds, Debt Service Fund, and the Capital Projects Fund. NGFI - Net General Fund Impact - The same as NFI, applicable to the General Fund. NSP - Neighborhood Stabilization Program - A collaborative program between Pima County and the federal Department of Housing and Urban Development, as authorized by the Housing and Economic Recovery Act of 2008, to acquire, rehabilitate, and rent to low income residents properties located in areas hard-hit by blight and abandonment of vacant or foreclosed homes. The County’s program is concentrated on foreclosed property acquisition and rehabilitation in the Cardinal/Valencia Road area and redevelopment projects in Ajo and South Tucson through contracts with non-profit organizations. Object - A collection of accounts grouped and assembled by general type. For budgeting purposes, expenditure/expense objects are: Personal Services; Supplies; Services and Other Charges; Capital; Debt Service; and Other Financing Sources. Revenue objects are: Taxes; Special Assessment; Licenses & Permits; Intergovernmental; Charges for Services; Fines & Forfeits; Interest; Miscellaneous; and Memo Revenue. 16-13 Pima County FY 2009/2010 Adopted Budget One Percent Constitutional Limitation - Article 9, Section 18, of the Arizona Constitution requires the maximum amount of ad valorem Primary Property Tax that may be collected from owner occupied residential property in any tax year shall not exceed one percent of the property's Limited Property Value. The one percent limitation does not apply when voters have approved overrides above budget, expenditure or tax limitations, or for Secondary Property Tax levies and assessments to retire debt or fund the operations of voter approved Special Taxing Districts. OPEB – Other Post Employment Benefits – Costs associated with non-pension related post retirement healthcare benefits for retired County employees and their beneficiaries in Pima County’s healthcare benefit plan. Operating Budgets - Plans of current expenditures/expenses and the proposed means of financing them. The annual operating budget is the primary means by which most financing, acquisition, spending, and service delivery activities of a government are controlled. Operating Expenditures/Expenses - Expenditures/expenses charged in a fixed period of time to reflect the day-to-day operations. Operating Revenues - Revenues earned in a fixed period of time from daily operations. Property taxes collected make up the bulk of operating revenues for the General Fund, Regional Flood Control District, County Free Library District, and Debt Service Fund. Grant revenues are not considered operating revenues. Operating Transfers - The movement of cash or assets from a fund that has the resources to a fund that will use them. Operating transfers “in” or “out” are not considered “revenues” or “expenses.” Outside Agencies - A group of organizations that are not associated with nor allocated to any particular Pima County department. Outside agencies submit requests for funding to provide economic development, health, and social services for the County, and funds for approved service programs are distributed to the outside agencies via discretionary fund contracts. The Community Development & Neighborhood Conservation Department administers the Outside Agency Program. PAG - Pima Association of Governments - A nonprofit council of governments serving as the regional planning agency for Pima County and the Tucson metropolitan area. It is operated by a ninemember board of directors comprising executive officers from each of the nine jurisdictions: Pima County, Tucson, Marana, Oro Valley, Sahuarita, South Tucson, Pasqua Yaqui Tribe, Tohono O’odham Nation, and the State Transportation Board. PAG receives funds from federal, state, and local governments for planning programs in air quality, water quality, transportation, and other regional programs. Part Time Employee - A person who occupies a position that provides employment for less than 80 hours per pay period. PCIHS - Pima County Integrated Health Care System - Diverse set of payer and provider operations including: Public Health Department, Pima Health System & Services (Pima County’s acute care and long term care plans), provision of health care at the adult and juvenile detention centers, Posada del Sol Nursing Home, provision of mandated behavioral health services, and lease oversight of University Physicians Healthcare Hospital at Kino Campus, formerly Kino Community Hospital. PCN - Position Control Number - A unique seven digit numeric identifier used by the Position Control and Financial Planning systems to differentiate between specific positions within the County. Per Capita - A measure for revenue or expenditure/expense on a per person basis. 16-14 Pima County FY 2009/2010 Adopted Budget Performance Based Budget - A budget that allocates funds for programs and services based on their worth, performance, effectiveness, and contribution to the organization’s overall mission, goals, and objectives. Theoretically, the decision to appropriate more or fewer resources for programs and services from year to year is based on how well they achieve their stated goals and outcomes. In order to assess the work efficiency of operating units, different types of performance measures are used: input, output, outcome, quality, and efficiency. Performance Measure - A quantitative measure or qualitative assessment of how well a department has met or will meet its goals and objectives. Performance measures summarize the relationship between inputs and outputs in achieving outcomes with respect to effectiveness, efficiency, and quality. Performance measures demonstrate what the program service outputs are, what the expected quality levels are for these outputs, and what productivity is expected from expended person-hours and dollars. Personal Property - Property of every kind, both tangible and intangible, not included in the definition of real estate. Generally, personal property is moveable property. In Arizona there are two types of personal property, secured and unsecured. The owner of secured personal property is required to have his property declared as secured property. Secured property is taxed at the same time and in the same way as real property. Much of the equipment and the buildings of mines and utilities are secured personal property. Unsecured personal property is usually moveable property that is not exempted by the Arizona Constitution. Business equipment and mobile homes are the most common types of unsecured personal property. The Assessor must include in the assessment roll of property in the County an estimate of the value of unsecured personal property. Personal Services - All costs of compensating Pima County employees including salaries and employee benefit costs such as Pima County contributions for retirement, social security, and health, dental, life, unemployment, and workers’ compensation insurance. Photo Traffic Enforcement Program – A program that commenced during fiscal year 2008/09 to enhance the quality of life in Pima County by improving driver compliance with traffic speed laws. A photo enforcement vendor selected by the County identifies, via cameras, drivers who have violated traffic speed limits within unincorporated Pima County. The Pima County Sheriff’s Department, independently or via an agency agreement with the photo enforcement vendor, then determines violations shown by the photo evidence and mails a notice of violation to the responsible party. Persons who request a hearing or fail to respond to the notice of violation are served with a citation for their alleged speeding violations, which are adjudicated through the Pima County Justice Courts. PILT - Payments in Lieu of Taxes - Properties owned by federal, state, county, and municipal governments are exempt from property taxation. Because such property is exempt, the revenue needs of a jurisdiction are borne by all other taxpayers within the jurisdiction. To offset the increased burden imposed on other taxpayers, federal and state statutes authorize the County to receive payments “in lieu” of the property tax that would have been imposed had such property been subject to local taxes. Pima County Attorney Investigator Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Attorney Investigators. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). Pima County Sheriffs Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Sheriff’s Department uniformed and other select department personnel. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). 16-15 Pima County FY 2009/2010 Adopted Budget PNAV - Primary Net Assessed Value - Determined by multiplying the Limited Property Value by the Assessment Ratio for the property and subtracting the value of any applicable property exemption. The Primary Net Assessed Value is used to determine the Primary Property Taxes due on a given property. Pooled Investment Interest Revenue - Interest revenue earned on fixed income securities held in local government investment pools invested by the County or State Treasurer. Assets from two or more jurisdictions are combined into an investment pool to facilitate the implementation of more diversified, lower cost investment strategies while maintaining separate accounting and audit trails for the funds provided by each jurisdiction. Position Control System - Mainframe based position tracking system, sometimes referred to by the acronym PCON. Primary Property Tax - All ad valorem taxes except for secondary property taxes. It is determined by dividing the PNAV by 100 and then multiplying the quotient by the Primary Tax Rate. The Primary Property Tax is used by the County, schools, cities, and towns to support ongoing operations of the jurisdiction as opposed to capital improvements or override amounts which must be approved by the voters. If the amount of primary taxes to be levied in a given year is more than the amount of natural growth in the tax base, there must be a public hearing before the increase is imposed. The amount of primary taxes that can be imposed is limited by statute. Program - A group of closely related activities and services provided by an organization within the County. Programs produce some type of measurable result. The activities or services can be mandatory or discretionary. The activities or services also can have different funding sources (e.g., General Fund support, grants, Special Revenue Funds, etc.). Program Budget - A budget that organizes revenues and expenditures according to program output rather than departmental consumption, as in a line item budget, perhaps crossing standard organizational lines (youth program, for example). Program Budgeting - A budget methodology that relates appropriations to goals. Budget developers practicing this approach strive to appropriate funds for goal oriented units. Project PimaCore - An effort underway within the County to replace existing financial management, human resources, and other related business systems with a fully integrated business system that will eliminate redundancy and provide for a single point of data entry. The goal of the new system is to transform financial and related business systems to provide the efficiency, transparency and accountability necessary for the effective performance of County government; reduce costs through the elimination of redundant systems; streamline data entry and system reconciliations; and enhance the quality and accessibility of business information while accommodating the growth of County activities. Property Tax Rate Stabilization Fund - A special revenue fund established to provide for future stabilization of the primary and combined property tax rates. Financial resources are provided by operating transfers from the General Fund. Proposition 100 - Prop. 100 - A state initiative passed by voters in November 2006 which amended Article 2, Section 22 of the Arizona Constitution to prevent persons who have entered or remain illegally in the United States from being eligible for bail should they be charged with a criminal offense under Arizona law that would allow the person to be released on bail. 16-16 Pima County FY 2009/2010 Adopted Budget Proposition 101 - Prop. 101 - A state initiative passed by voters in November 2006 which amended Article 9, Section 19 of the Arizona Constitution by changing the base year for the primary property tax levy limit of each county, city, town, and community college district. The base year changed from tax year 1980 to tax year 2005. The proposition was initiated by the Arizona legislature to reduce any excess levying capacity that the jurisdictions had built up over the years. The approval of the proposition by the voters reduced Pima County’s primary property tax levy limit from $277,200,000 in tax year 2005 to $256,100,000 in 2006. In tax year 2006 Pima County’s actual primary property tax levy was $248,469,882. Proposition 204 - A state initiative passed in November 2000 that raised the income limits for Arizona residents to qualify for medical assistance, allowing a greater number to receive subsidized health care. Proposition 204 County Hold-Harmless - Prior to the implementation of Proposition 204, counties were paying for eligibility and medical liability costs. When the state assumed these costs as part of Proposition 204, it made three changes in county financing to generate funds. It reduced Disproportionate Share Hospital payments and created two new county contributions – the Uncompensated Care contribution and the AHCCCS Administration Cost contribution. While all of these changes resulted in a total net gain for some counties, they also created a total net loss for others. In order to ensure that counties did not suffer a net loss as a result of the implementation of Proposition 204, the state enacted County Hold-Harmless payments. These payments began in fiscal year 2002/03 and remained unchanged through fiscal year 2007/08. No County Hold-Harmless payments were received during fiscal year 2008/09, and none are budgeted for fiscal year 2009/10. Proprietary Funds - Funds used to account for the County’s ongoing activities that are similar to those found in the private sector. Proprietary funds include the County’s Enterprise and Internal Service funds. PSPRS - Public Safety Personnel Retirement System - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to public safety personnel who are regularly assigned hazardous duty in the employ of the state of Arizona or a political subdivision thereof, including Pima County. Pima County public safety personnel are covered by the Pima County Sheriffs Retirement Plan or the Pima County Attorney Investigator Retirement Plan. In addition, the PSPRS also administers the Corrections Officer Retirement Plan (CORP) and the Elected Officials’ Retirement Plan (EORP). PTOC - Property Tax Oversight Commission - A commission authorized by the Arizona Legislature to oversee the constitutional and statutory limitations on primary property tax levies of the counties, cities and towns, and community college districts. Public Works - The organizational entity comprised of the departments of Capital Projects, Development Services, Environmental Quality, Facilities Management (includes Parking Garages, an enterprise fund), Fleet Services, Regional Flood Control District, Graphic Services, Natural Resources, Parks & Recreation, Public Works Administration, Solid Waste Management, Transportation, and Wastewater Reclamation. Real Property - Land and improvements attached to the land. Exceptions are some improvements in those legal classes that are primarily valued by the Arizona Department of Revenue. In many cases the improvements for these classes of property are defined as secured personal property. Recommended Budget - The budget, as proposed by the County Administrator to the Board of Supervisors, during the annual budget process. 16-17 Pima County FY 2009/2010 Adopted Budget Recreational Vehicle Space Surcharge - A 50¢ per night per space surcharge on recreational vehicles and travel trailers leasing space in an RV park or mobile home park for less than 12 months. An owner paying personal property tax on a vehicle instead of a vehicle license tax and who leases a space for longer than 12 months is exempt. The tax was imposed by the Board of Supervisors sitting as the Board of Directors of the County Stadium District. Regional Flood Control District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 21, to protect public health, safety, and welfare by implementing flood control solutions and providing comprehensive flood prevention services, and to enhance natural floodplain characteristics and environmental quality by preserving and protecting riparian habitat resources. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the Regional Flood Control District, is authorized to levy a secondary property tax on real property in the district to fund necessary expenditures/expenses for the benefit of property holders within the district. Regional Logistics Workforce - A federal grant for Workforce Innovation in Regional Economic Development (WIRED) Innovation Frontier under the Community Services, Employment & Training Department’s One Stop Program, which works in partnership with Cochise, Santa Cruz and Yuma Counties and educational institutions to develop a skilled workforce for our regional transportation logistics industry and other industries that rely on logistics. Regular Employee - An employee who is employed full time, part time, or variable time on a continuous and continuing basis. Retirement Plans - Eligible Pima County employees are members of and receive retirement and other benefits from one of six retirement plans: Arizona State Retirement System (ASRS), Corrections Officer Retirement Plan (CORP), Elected Officials’ Retirement Plan (EORP), Pima County Attorney Investigator Retirement Plan, Pima County Sheriffs Plan, or Administrative Office of Courts Retirement Plan (AOC). The Public Safety Personnel Retirement System administers all retirement plans except the ASRS. Each of the six retirement plans covering Pima County employees is described in the glossary. Revenues - Monies received as income. It includes such items as tax payments, fees for specific services, receipts from other governments, fines, interest income, etc. Revised Budget - A department's authorized budget, as modified during the fiscal year, by the Board of Supervisors via the Budget Amendment Process. RTA - Regional Transportation Authority - Created in 2004, the RTA is a public body authorized by ARS §48-5301 through §48-5315 to identify multi-modal transportation priorities and design projects to meet needs under the Regional Transportation Plan. Members include Pima County, Marana, Oro Valley, Pascua Yaqui Tribe, Sahuarita, South Tucson, Tohono O’odham Nation, Tucson, the Pima Association of Governments, and the Arizona State Transportation Board. Projects developed under the Regional Transportation Plan are funded by a 20-year countywide transportation excise tax approved by voters in May 2006. The excise tax rate on most purchases taxed under Arizona law is 0.5 percent, including the leasing of commercial real property, and is commonly referred to as the “halfcent RTA sales tax.” Sales Tax - A tax imposed by state and local governments on the purchase of certain taxable goods and services. The tax is typically a fixed percentage of the monetary value of the good or service and is paid at the time the final consumer purchases the good or service. Items or materials purchased by businesses for resale are generally exempt from sales tax, as the tax will be imposed at the time the final consumer purchases the good or service. (Also see Excise Tax and Transaction Privilege Tax.) 16-18 Pima County FY 2009/2010 Adopted Budget SCAAP - State Criminal Alien Assistance Program - A federal program that provides reimbursement to states and other jurisdictions that incurred correctional officers’ salary costs for detaining criminal illegal aliens. SDCP - Sonoran Desert Conservation Plan - A comprehensive regional conservation and urban planning effort initiated in 1998 and adopted by the Board of Supervisors in 2001 to protect and enhance the natural and cultural environment of Pima County. Led by a steering committee, with extensive participation by the public, the scientific community, and many County departments, the Sonoran Desert Conservation Plan focuses on critical and sensitive habitat conservation, historic and cultural preservation, and riparian protection. The Sonoran Desert Conservation Plan represents the community’s long term strategy for the coexistence of Pima County's natural and urban environments, while upholding and giving the broadest application to the ecosystem protection goals of the Endangered Species Act. Secondary Property Tax - Generally, a property tax approved by voters to pay interest and retire debt used for capital improvements or to fund ongoing operation expenses of special voter-approved districts. Pima County has four secondary property taxes. The Secondary Property Tax for Debt Service is used to pay interest and principal on County debt incurred for capital improvements and approved budget overrides. The Secondary Property Tax for the Regional Flood Control District and the Secondary Property Tax for the County Free Library District fund the ongoing operation expenses of each respective district. The County also has a state-mandated, non-voluntary Secondary Property Tax called the Fire District Assistance Tax, which assists in funding the operations of the eighteen fire districts in the county. Other jurisdictions may impose their own secondary property taxes. Self Insurance Trust Fund - An internal service fund that accounts for the risk management function of the County. The fund is administered by an appointed Board of Trustees and provides self insurance coverage to the County for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. The fund is financed by the General Fund and specific user departments. Service - Defines the department’s product or benefit to the County. Services may be identified, by combining the department’s major activities with a common purpose into one group. For example, recruiting, training, and classification are activities that make up Personnel Service under the department’s Administration Program. Sewer Revenue Bonds - Bonds issued by Pima County for Wastewater Reclamation capital improvement projects that are pledged to be repaid from sewer user fees and/or sewer connection fees instead of being repaid from secondary property tax revenue. SLID - Street Lighting Improvement District - A special taxing district authorized under Arizona Revised Statutes, Title 48, Chapter 6, for the purpose of funding and maintaining lighting improvements for streets and parks and to purchase the energy needed to operate those improvements. The Board of Supervisors sits as the board of directors for twenty-one County SLIDs, the budgets of which are funded by a Secondary Property Tax levy on all property located within the SLID. SNAV - Secondary Net Assessed Value - This value is determined by multiplying the Full Cash Value times the proper Assessment Ratio for the property and subtracting the value of any Exemption applicable to the property. The Secondary Net Assessed Value is used to determine the Secondary Property Taxes due on a given property. Southwest Border Prosecution Initiative - An initiative (previously called the Southwest Border Local Assistance Initiative) that provides funds to Arizona, and three other border states, to reimburse state, county, tribal, and municipal governments for costs associated with the prosecution of federally initiated and declined-referred criminal cases. 16-19 Pima County FY 2009/2010 Adopted Budget Special Revenue Funds - A fund category used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include Transportation, Public Health, the Regional Flood Control District, Employment & Training, the County Free Library, the Stadium District, Environmental Quality, Solid Waste Management, and various departmental programs. Special Taxing District - A district established under Arizona Revised Statutes, Title 48, whose board of directors is authorized to levy secondary property taxes or assessments on property located within the boundary of the district to fund expenditures/expenses for the benefit of property holders in the district. The Pima County Board of Supervisors sits as the board of directors for three countywide special taxing districts: the County Free Library District, the Regional Flood Control District and the Stadium District. The Board of Supervisors also sits as the board of directors for twenty-two smaller special taxing districts, including the Hayhook Ranch Improvement District and twenty-one Street Lighting Improvement Districts. Within Pima County, there are other independent special taxing districts such as the fire, irrigation and water improvement districts, along with municipal business improvement and community facilities districts. Stadium District - A special taxing district established under Arizona Revised Statutes, Title 48, Chapter 26, to provide family entertainment for Pima County residents through sports recreation and community events and to develop relationships with professional baseball teams that will have a positive impact on the local economy. The Board of Supervisors sits as the board of directors for the Stadium District, and has earmarked revenues from the County’s Vehicle Rental and Recreational Vehicle Space Surcharges, along with a portion of revenues from the Transient Lodging Tax, to fund the expenditures/expenses of the district. State Aid to Education - The State of Arizona provides financial aid to school districts throughout the state by funding various types of assistance through its General Fund budget, lottery and Indian gaming revenues, and revenues from a 0.6% sales tax earmarked for educational uses. The State also reduces local primary property taxes paid by owner-occupied residential taxpayers in each school district. Commonly called the “Homeowner’s Rebate,” this subsidy is legally known as Additional State Aid. Homeowners can receive a subsidy up to $580 during FY2009/10 against their local school district primary tax. There is an exception to the maximum subsidy should the combined Primary Property Tax levies for all jurisdictions where the homeowner resides exceed one percent of the homeowner’s Limited Property Value. When this exception occurs, a further amount of state aid is determined and added to Additional State Aid so that the combined Primary Property Tax levies paid by the homeowner to all jurisdictions do not exceed one percent of his/her Limited Property Value. State Shared Sales Taxes - Sales taxes collected by the State of Arizona, which are distributed to the State General Fund and to the General Funds of Arizona counties and cities to supplement revenues. Street & Highway Revenue Bonds - Transportation bonds issued for the purpose of constructing street and highway projects. They are secured by state shared gasoline tax revenue collections in the state of Arizona Highway User Revenue Fund (HURF). Debt service on these bonds is paid from the County's share of HURF funding received through the Transportation Department. 16-20 Pima County FY 2009/2010 Adopted Budget Super Department - An aggregation of departments that share a specific common purpose and are administered by a single department director/manager or elected official. (“Super Department” should not be confused with “Functional Area” which is a grouping of departments sharing a broad common purpose. For example, the Sheriff and the County Attorney departments, which are administered by different elected officials and are entirely separate departments, belong to the Justice & Law Enforcement functional area.) All Super Departments, except Wastewater Reclamation, are represented by a four-digit numeric or alphanumeric designator that usually, but not always, corresponds to the first four digits of the operating department designator. For example, “1600" represents the County Attorney Super Department which is comprised of the following departments: 1600000 - County Attorney (operating department) 5110000 - Fill the Gap 5160000 - Victim Restitution 5200000 - County Law Enforcement Antiracketeering 5210000 - Victim Witness Comp 5220000 - Employer Sanctions 5230000 - Bad Check Program 5270000 - Consumer Protection 8300000 - Grants The Super Departments and their component departments are presented in a listing within this Supplemental Information section. Supplemental Package - The Financial Planning System contains packages A through Z. Packages B through Z refer to supplemental requests for funding in excess of the department Base Budget or expansion of the Operating Budget. Supplies – Articles and commodities, which are consumed or materially altered when used, e.g., office supplies, maps, blueprints, repair and maintenance supplies, and small tools, equipment or computer software costing less than $1,000 per item. Tax Rate - As applied to property taxes, the tax rate is the rate per $100 of net assessed value at which a property will be taxed. Both the Primary and Secondary Tax rates are set by the County Board of Supervisors or the governing boards of other taxing jurisdictions. The rate is determined by dividing the levy by the sum total of the Primary or Secondary Net Assessed Value (per $100 of net assessed value) within the jurisdiction. The rate is then applied to the Primary or Secondary Net Assessed value (per $100 of net assessed value for each individual property) to determine the amount of the taxes due on that property. Tax Reduction/Debt Retirement Fund - The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various activities in order to offset possible future tax increases. Fund sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, sale of surplus property, and fee increases by General Fund departments where General Fund support is reduced or the fees are not earmarked for a specific purpose. Tax Year - The year in which a lien for property taxes is imposed. Liens are imposed on property on January 1st of the year in which the levy is set. The first half-year taxes are due on October 1st of the tax year, and the second half-year taxes are due on March 1st of the following calendar year. If taxes are not paid when due, the lien will be offered for sale. Temporary Employee - An employee who has been appointed on a full-time, part-time, or variabletime basis for a limited period not to exceed eighteen months. Tentative Budget - Per ARS §42-17101, the Board of Supervisors “ . . . on or before the third Monday in July each year, shall prepare . . . an estimate of the different amounts that will be required to meet the . . . public expense . . . for the current fiscal year.” 16-21 Pima County FY 2009/2010 Adopted Budget Title IV-D - Referring to that portion of Social Security law covering the child support enforcement program, Federal Division of Child Support Enforcement. Total Net Assets - The difference between the assets and liabilities of proprietary funds. Proprietary funds include the County’s Enterprise and Internal Service funds. Transaction Privilege Tax - Arizona’s version of a sales or excise tax. The seller is responsible for paying the entire amount of the tax due based on the gross taxable proceeds or gross taxable income of the business. The seller may include the tax in the purchase price or absorb the tax itself; however, in practice the tax is typically passed on to the consumer. Many types of transactions such as the purchase of unprepared food for consumption at home, prescription drugs and medical equipment, and most services are exempt from the tax under Arizona law. Transient Lodging Excise Tax - A special tax levied on individuals who secure accommodations in any hotel, motel, or other organization that offers accommodations located in any jurisdiction which does not levy a municipal occupational license tax. Receipts from Pima County’s transient lodging excise tax are distributed to the Stadium District (34%), the Economic Development and Tourism Special Revenue Fund (16%), and to the Metropolitan Tucson Convention & Visitors Bureau for tourism promotion (50%). TREO - Tucson Regional Economic Opportunities, Inc - Formed in 2005 to serve as the lead economic development agency for the greater Tucson area, TREO supports the creation of new businesses, the expansion of existing businesses within the region, and the attraction of high-impact companies that share the community's values. Truth in Bonding Ordinance - Ordinance 1997-25 that added Pima County Code Chapter 3.06 “Bonding Disclosure, Accountability, and Implementation,” requiring the Board of Supervisors to provide notification to voters prior to a bond election of what projects will be constructed with bond revenues and provide assurances that the County will carry out the bond programs as authorized. Truth in Taxation - Whenever a proposed Primary Property Tax levy, excluding amounts attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 42-17107 to publish a notice of tax increase and hold a public truth in taxation hearing before approving the adopted budget. ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. UPHH at Kino Campus - University Physicians Healthcare Hospital at Kino Campus - The hospital, formerly known as Kino Community Hospital, is operated by University Physicians Healthcare under a 25 year lease with the County that began on June 16, 2004. Vacancy Savings - A savings realized when budgeted positions are left vacant for all or part of a fiscal year. The line item “Budgeted Personal Services Reduction” is used to account for vacancy savings. This reduction to the personal services budget allows the department to use these amounts to fund other items. VLT - Vehicle License Tax - An ad valorem tax imposed on cars, trucks, and trailers in the state of Arizona. This tax is usually collected by the counties, but some counties have opted to have the state collect the tax. In Pima County, this tax is collected by the Arizona Department of Motor Vehicles and then redistributed to the County. The VLT is a major revenue source for Pima County. (Note: The Chart of Accounts identifies the VLT revenue account as Shared Vehicle License Tax – 44701.) 16-22 Pima County FY 2009/2010 Adopted Budget WIFA - Water Infrastructure Finance Authority - An independent state agency authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. Generally, WIFA offers borrowers below market interest on loans for one hundred percent of eligible project costs. WIRED - Workforce Innovation in Regional Economic Development - A federal grant to the Community Services, Employment & Training Department for the Pima County One Stop program, which will align workforce development, economic development, and educational efforts around a regional (including Cochise, Santa Cruz, Yuma, and Pima Counties) strategy to promote innovation and increase the region’s prosperity. Workforce Investment Act (WIA) of 1998 - The act that requires states to streamline and consolidate their training systems by creating a “one stop” approach for the delivery of services. The WIA replaced the Job Training Partnership Act and established a new workforce development program for the nation. Zero Base Budget - This type of budget is generally used in conjunction with program budgeting (although it may be applied to line item budgeting). It is a budget for which the funding level must be justified without regard to prior year funding levels. Under a target base approach, the prior year’s budget is adjusted for known financial changes, such as approved salary and benefit adjustments, and is then used as the starting point for the current year. Modifications to this base are requested in supplemental packages. Under a zero base approach, no specific target base is established. The department evaluates its current level of operations, programmatic structure, and staffing in the context of its function statement and mandates. Organizational revisions, if beneficial to the achievement of department goals, are made. Programs are then subdivided into services and activities which define the department’s products or benefits to the County. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the fiscal year, the actual costs of each service can be captured, and variances from budgeted costs are monitored and analyzed. 16-23 Pima County FY 2009/2010 Adopted Budget SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2009/2010 Super Department 1000 1100 ASSESSOR CLERK OF THE BOARD 1400 CLERK OF SUPERIOR COURT 1500 CONSTABLES 1600 COUNTY ATTORNEY 1710 1850 1900 1000000 ASSESSOR 1100000 BOARD OF SUPERVISORS 1300000 CLERK OF THE BOARD 1400000 CLERK OF SUPERIOR COURT 5100000 COC VICTIM LOCATION FUND 5130000 COC SPOUSAL MAINTENANCE ENFORCEMENT 5140000 COC LOCAL COURT AUTOMATION FUND 5260000 COC CHILD SUPPORT INCENTIVE 5330000 COC DOCUMENT STORAGE & RETRIEVAL 5340000 COC TIME PAY FEES 8670000 COC JUDICIAL COLLECTION ENHANCEMENT 1500000 CONSTABLES 1600000 COUNTY ATTORNEY 5110000 CO ATTY FILL THE GAP 5160000 CO ATTY VICTIM RESTITUTION 5200000 COUNTY LAW ENFORCEMENT ANTIRACKETEERING 5210000 CO ATTY VICTIM WITNESS COMP 5220000 CO ATTY EMPLOYER SANCTIONS 5230000 CO ATTY BAD CHECK PROGRAM 5270000 CO ATTY C.O.T. CONSUMER PROTECTION 8300000 COUNTY ATTORNEY GRANTS 1700000 COUNTY ADMINISTRATOR 5150000 FACILITIES RENEWAL FUND 5530000 SPACE ACQUISITION FUND 8350000 COUNTY ADMINISTRATOR GRANTS 1710000 ELECTIONS 8540000 ELECTIONS GRANTS 0400000 IMPROVEMENT DISTRICTS 1850000 NON DEPARTMENTAL 3290000 GENERAL GOVERNMENT REVENUES 3300000 CONTINGENCY 3340000 GENERAL FUND DEBT SERVICE 5370000 EMPLOYEE BENEFIT LIABILITY FUND 5372000 PROPERTY TAX RATE STABILIZATION FUND 5800000 DEBT SERVICE 1900000 FACILITIES MANAGEMENT 5520000 PUBLIC WORKS BUILDING 7210000 PARKING GARAGES 8370000 FACILITIES MANAGEMENT GRANTS BOARD OF SUPERVISORS 1300 1700 Department COUNTY ADMINISTRATOR ELECTIONS NON DEPARTMENTAL FACILITIES MANAGEMENT 16-24 Pima County FY 2009/2010 Adopted Budget SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2009/2010 Super Department 2000 2320 INSTITUTIONAL HEALTH 2600 INDIGENT DEFENSE 2710 2720 2730 FINANCE 5510000 IMPROVEMENT DISTRICTS FORMATION FUND 8050000 RISK MANAGEMENT 2320000 INFORMATION TECHNOLOGY 5373000 IT ENHANCEMENT FUND 8020000 COMMUNICATIONS 2500000 INSTITUTIONAL HEALTH 2600000 INDIGENT DEFENSE 5120000 INDIGENT DEFENSE FILL THE GAP 5620000 LEGAL DEFENDER TRAINING FUND 5660000 PUBLIC DEFENDER TRAINING FUND 8620000 LEGAL DEFENDER TRAINING FUND 8660000 PUBLIC DEFENDER TRAINING FUND 2700000 JUSTICE COURT AJO 5490000 JC AJO TIME PAY FEES 5491000 JC AJO COURT AUTOMATION FUND 5492000 JC AJO FARE SPECIAL REVENUE 5493000 JC AJO PHOTO TRAFFIC ENFORCEMENT 2710000 JUSTICE COURT GREEN VALLEY 5480000 JC GV TIME PAY FEES 5481000 JC GV COURT AUTOMATION FUND 5482000 JC GV FARE SPECIAL REVENUE 5483000 JC GV PHOTO TRAFFIC ENFORCEMENT 2720000 JUSTICE COURTS TUCSON 5380000 JC TUCSON TIME PAY FEES 5381000 COURT AUTOMATION FUND 5382000 JC TUCSON FARE SPECIAL REV 5383000 PHOTO TRAFFIC ENFORCEMENT 5384000 JC TUCSON PROBATION FEE 8550000 JUSTICE COURTS TUCSON GRANTS 2610000 CONTRACT ATTORNEYS 2730000 OFFICE OF COURT APPOINTED COUNSEL 2920000 PUBLIC WORKS ADMINISTRATION 2940000 KINO SPORTS COMPLEX 2950000 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 5171000 NEIGHBORHOOD CONSERVATION 5172000 HOUSING TRUST FUND 8900000 COMMUNITY DEVELOPMENT GRANTS JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON OFFICE OF COURT APPOINTED COUNSEL 2920 PUBLIC WORKS ADMINISTRATION 2940 KINO SPORTS COMPLEX 2950 2000000 INFORMATION TECHNOLOGY 2500 2700 Department FINANCE & RISK MANAGEMENT COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 16-25 Pima County FY 2009/2010 Adopted Budget SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2009/2010 Super Department 2970 3000 3250 3310 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 3000000 JUVENILE COURT 5090000 JUVENILE TITLE IV-E 5240000 JUVENILE VICTIM RESTITUTION 5390000 JUVENILE PROBATION SERVICES 8600000 JUVENILE COURT GRANTS 3250000 FORENSIC SCIENCE CENTER 8140000 FORENSIC SCIENCE CENTER GRANTS 3310000 COMMUNITY SERVICES 9410000 EMPLOYMENT & TRAINING 9740000 PIMA VOCATIONAL HIGH SCHOOL 3350000 HUMAN RESOURCES 3400000 NATURAL RESOURCES, PARKS & RECREATION 5190000 PARKS SPECIAL PROGRAMS 8690000 PARKS & RECREATION GRANTS 3600000 PUBLIC FIDUCIARY 3800000 PROCUREMENT 3900000 RECORDER 5350000 RECORDER DOC STORAGE & RETRIEVAL 4000000 SHERIFF 5300000 SHERIFF STATE RICO FUND 5400000 SHERIFF CNA ANTIRACKETEERING FUND 5440000 SHERIFF FEDERAL RICO FUND 5470000 SHERIFF CRIMINAL JUSTICE ENHANCEMENT 5540000 SHERIFF COMMISSARY OPERATIONS 5570000 SHERIFF INMATE WELFARE FUND 8750000 SHERIFF GRANTS 4100000 SCHOOL SUPERINTENDENT 8790000 SCHOOL RESERVE FUND 4200000 SUPERIOR COURT 4210000 SUPERIOR COURT MANDATED SERVICES 5080000 SUPERIOR CRT LOCAL COURT AUTOMATION FUND 5180000 COURTS FILL THE GAP 5280000 SUPERIOR COURT CHILD SUPPORT VISITATION 5310000 SUPERIOR COURT COUNTY LAW LIBRARY 5360000 SUPERIOR COURT PROBATE 5410000 SUPERIOR COURT CONCILIATION 5430000 SUPERIOR COURT PROBATION SERVICES 8100000 SUPERIOR COURT GRANTS FORENSIC SCIENCE CENTER COMMUNITY SVCS, EMPLOYMENT & TRAINING HUMAN RESOURCES 3400 NATURAL RESOURCES, PARKS & RECREATION PUBLIC FIDUCIARY 3800 PROCUREMENT 3900 RECORDER 4000 2970000 JUVENILE COURT 3350 3600 Department COMMUNITY & ECONOMIC DEVELOPMENT ADMIN SHERIFF 4100 SCHOOL SUPERINTENDENT 4200 SUPERIOR COURT 16-26 Pima County FY 2009/2010 Adopted Budget SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2009/2010 Super Department 4300 4610 4810 5010 5610 5630 6010 6020 6030 6400 7260 7360 8000 8010 W000 Department TREASURER 4300000 TREASURER 5560000 TAXPAYER INFORMATION FUND 4610000 TRANSPORTATION 4810000 PUBLIC HEALTH 8400000 PUBLIC HEALTH GRANTS 5010000 REGIONAL FLOOD CONTROL DISTRICT 5610000 ENVIRONMENTAL QUALITY 8380000 ENVIRONMENTAL QUALITY GRANTS 5630000 SOLID WASTE MANAGEMENT 5640000 TIRE FUND 6010000 COUNTY FREE LIBRARY 8290000 COUNTY FREE LIBRARY GRANTS 6020000 STADIUM DISTRICT 6030000 ECONOMIC DEVELOPMENT & TOURISM 6400000 CAPITAL PROJECTS 7260000 PIMA HEALTH SYSTEM & SERVICES 8630000 PIMA HEALTH SYSTEM GRANTS 7360000 DEVELOPMENT SERVICES 8000000 FLEET SERVICES 3740000 GRAPHIC SERVICES DESIGN 8010000 GRAPHIC SERVICES PRODUCTION W000000 WASTEWATER RECLAMATION 8780000 WASTEWATER GRANTS W600000 WASTEWATER SYSTEM DEVELOPMENT FUND W700000 WASTEWATER CONSTRUCTION FUND TRANSPORTATION PUBLIC HEALTH REGIONAL FLOOD CONTROL DISTRICT ENVIRONMENTAL QUALITY SOLID WASTE MANAGEMENT COUNTY FREE LIBRARY STADIUM DISTRICT ECONOMIC DEVELOPMENT & TOURISM CAPITAL PROJECTS PIMA HEALTH SYSTEM & SERVICES DEVELOPMENT SERVICES FLEET SERVICES GRAPHIC SERVICES WASTEWATER RECLAMATION 16-27 Pima County FY 2009/2010 Adopted Budget 16-28 Pima County FY 2009/2010 Adopted Budget 16-29 Pima County FY 2009/2010 Adopted Budget 16-30 Pima County FY 2009/2010 Adopted Budget 16-31 Pima County FY 2009/2010 Adopted Budget 16-32 Pima County FY 2009/2010 Adopted Budget 16-33 Pima County FY 2009/2010 Adopted Budget 16-34 Pima County FY 2009/2010 Adopted Budget 16-35 Pima County FY 2009/2010 Adopted Budget 16-36 Pima County FY 2009/2010 Adopted Budget 16-37 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY DEBT POLICIES AND PRACTICES This section presents the types of debt, uses, restrictions, legal requirements, and other considerations related to the issuance of debt by Pima County. Individual long-term debt schedules are included in the following Supplemental Information section - Long Term Debt Schedules. All of the following items except Line of Credit are considered long term debt. Line of Credit. The County maintains a revolving line of credit with its servicing bank, currently the Bank of America National Association, to address short term borrowing needs for cash flow purposes. There is a maximum line of credit of $50,000,000, and as of June 30, 2009, this entire amount was available. Advances on the line of credit are payable on demand. The County’s general taxing authority secures the credit line. General Obligation Bonds. General Obligation Bonds are considered to be a general debt of the County. According to the Arizona State Constitution, general obligation debt may not exceed 6 percent of the value of the County’s taxable property, as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value. The legal debt margin projected as of June 30, 2010 is specified in the Supplemental Information section - Long Term Debt Service Schedules. Chapter 3.06 of the Pima County Code, Bonding Disclosure, Accountability and Implementation (the last seven pages of this section), sets forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. General obligation bonding is to be used to make local infrastructure investments and capital improvements and is not to be used to fund operating activities. Neither is general obligation debt to be used for enterprise improvements. General obligation bond debt authorized by the voters is retired through an annual levy of a secondary property tax assessed against the value of all property in Pima County. In 1997, voters approved $257,000,000 of general obligation bonds. Per Pima County Board of Supervisors Ordinance No. 1997-35 (Bond Improvement Plan, as amended), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at or below $1.00 per $100 of assessed valuation. For fiscal year 2008/09, the secondary tax rate was $0.6050 per $100 of assessed valuation, and will be increased to $0.7100 for fiscal year 2009/10. A special bond election was held on May 18, 2004 approving additional general obligation bonds in the amount of $582,250,000. Per Pima County Board of Supervisors Ordinance No. 2004-18 (Bond Implementation Plan, as amended), the term of the general obligation bond debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at no higher than the rate in effect at the time, $0.8150 per $100 of assessed valuation, throughout this term. On May 16, 2006, voters approved another $54,000,000 of general obligation bonds for the construction of psychiatric care facilities. Per Pima County Board of Supervisors Ordinance No. 200629 (Bond Implementation Plan), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off all general obligation bond debt service is to be maintained at or below $0.7150 per $100 of assessed valuation. Revenue Bonds. Sewer revenue bonds may be issued to provide financing for improvements to the County’s wastewater reclamation system. Such bonds are a debt obligation of Wastewater Reclamation enterprise operations. Revenues, comprised primarily of sewer fees and connection fees, are pledged to retire the debt. Before Wastewater can issue bonds, voters must authorize the Enterprise Fund to incur debt, but not to exceed a specified amount. The authorization must also specify the purpose for which the proceeds will be used. Board of Supervisors Resolution 1991-138 directs Wastewater Reclamation to maintain a “bond coverage ratio” which is calculated as the product of total revenue minus operational expenses and divided by debt service costs. This resolution mandates that the “bond coverage ratio” must be at least 1.20. Through this resolution, the 16-38 Pima County FY 2009/2010 Adopted Budget County establishes and maintains rates, fees and charges for service supplied by the wastewater system fully sufficient at all times to pay the reasonable operation and maintenance costs of the system, as well as 1.20 times debt service costs. Per Pima County Board of Supervisors Ordinance No. 1997-35, the schedule of bond sales on $105 million of voter approved debt was premised on annual increases in Regional Wastewater Reclamation user fees of approximately five percent and increases in connection fees of approximately 12 percent. Fee increases under this ordinance were as follows: Fiscal Year 1999/2000 Fiscal Year 2000/01 Fiscal Year 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05 User Fees 5.3% 5% 3.8% 5% 4% Connection Fees 11% 11% 12% 12% 12% 6% Additional sewer revenue bonds in the amount of $150,000,000 were approved in the special bond election held on May 18, 2004. Per Pima County Board of Supervisors Ordinance No. 2004-18, user fees can increase as much as eight percent and connection fees can increase as much as 12 percent as a result of the new issuance. Actual increases were eight percent and 10 percent, respectively. Per Pima County Ordinance No. 2006-52, user fees increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. Per Pima County Ordinance No. 2006-51, connection fees can increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. These increases were implemented as approved. Per Pima County Ordinance No. 2007-109, user fees increase nine percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2007-110, connection fees increase six percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2009-014. user fees increased 12.5 percent on March 20, 2009, 12.5 percent on July 1, 2009, and will increase 12.5 percent on January 20, 2010. Transportation revenue bonds, authorized in the November 1997 bond election, are repaid with Highway User Revenue Fund (HURF) revenues. Arizona Revised Statute § 11-378 requires specific ratios between HURF revenues and debt service payments. Aggregate debt service payments budgeted for fiscal year 2009/2010 are within the statutory requirements. Certificates of Participation – 2007. On February 6, 2007, the Board of Supervisors approved financing for the acquisition of the Bank of America Plaza in conjunction with the Justice Building Project and the Jackson Learning Center Project. Accordingly, Pima County issued $30,320,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid by the General Fund over a fifteen year term. Certificates of Participation – 2008. On June 17, 2008, the Board of Supervisors approved additional financing for capital projects of Transportation and Regional Wastewater Reclamation. Accordingly, Pima County issued $50,000,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid over a three year term. Certificates of Participation – 2009. On April 14, 2009, the Board of Supervisors approved additional financing for capital projects of Transportation and Regional Wastewater Reclamation. Accordingly, Pima County issued $35,000,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid over a three year term. 16-39 Pima County FY 2009/2010 Adopted Budget The Adopted Budget further provides for an additional issue of $95,000,000 in Certificates of Participation for various capital projects in fiscal year 2009/2010. Special District Bonds. Pima County is authorized to create several different types of special taxing districts, each bound by separate statutory provisions. Special districts so created are: Regional Flood Control District. The Regional Flood Control District is coterminous with Pima County and can issue debt when voters authorize the district to levy a tax on the secondary valuation of real property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a specified amount. Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from the Debt Service Fund, with property tax revenues transferred from the district. Regional Flood Control District general obligation debt may not exceed five percent of the value of the district’s taxable property as of the latest assessment. Currently, no Regional Flood Control debt is outstanding. Library District. The Library District is coterminous with Pima County and can issue debt when voters authorize the District to levy a tax on the secondary valuation of real and personal property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a certain amount. To date, the Library District has issued no debt. Stadium District. The Pima County Stadium District is coterminous with Pima County and can issue debt upon authorization of the Board of Directors to pledge District revenues to retire the debt. The Baseball Stadium was financed with proceeds of the sale of the Pima County Adult Detention Facility to First Trust of Arizona, National Association for $34,500,000 on February 1, 1997. Money for the bank’s purchase of the Adult Detention Facility came from the County’s issuance of $35,660,000 principal amount of Certificates of Participation. Also on February 1, 1997, the County entered into a Capital Lease of the Adult Detention Facilities with First Trust for $35,660,000 for a 15 year term. On September 1, 1999, Pima County amended this lease-purchase agreement for the Adult Detention Facility. The amendment lowered the debt service payments through fiscal year 2002/03, extended the lease term to 2014, and increased the County’s obligation under the lease agreement by $290,000. A second amendment in 2003 extended the lower payments through fiscal year 2018. Improvement Districts. The Board of Supervisors may create specific improvement districts upon petition of property owners proposing the district. Each district is created to finance improvements that benefit all properties in the district. Improvement District loans may be approved to finance the improvements and property owners are assessed their portion of the debt over a period of years. Pima County generally issues these loans for not more than a ten-year period. Other Districts. There are many other special taxing or assessment districts throughout the County; however, Pima County has limited, or no, involvement with their operations or their specific debt programs. These districts include, but are not limited to: fire districts, and irrigation districts. Public Authorities. Certain public authorities can be created by Pima County but are considered separate and autonomous from the County. Due to the autonomy of such authorities, any debt issued by the authorities is not considered debt of the County. An authority so created by Pima County is the Industrial Development Authority (IDA). The IDA has issued a wide variety and substantial number of bonds and notes for the purpose of economic development. The County considers the debt issued by the IDA no commitment debt. Lease Purchase Contracts. As a practical matter, a lease purchase contract is a financing mechanism with all the characteristics of debt. The payment of principal and interest is subject to annual appropriation out of operating monies and cannot utilize the secondary property tax. Authorization to enter into a lease purchase contract is based on the County’s own policies and procedures on entering into contracts. 16-40 Pima County FY 2009/2010 Adopted Budget Loans Payable. Several federal and state agencies are authorized to provide below-market rate loans to government jurisdictions to assist in developing infrastructure that is required to comply with federal laws, or to provide bridge loans until other funds become available. Pima County has entered into several loan agreements to date with the state Water Infrastructure Finance Authority (WIFA). The Regional Wastewater Reclamation Enterprise Fund has entered into these loan agreements to provide funds for the defeasance of prior sewer revenue bonds and the construction and improvement of wastewater treatment facilities. Notes Payable. It is the current practice of Pima County to facilitate the purchase of land parcels used in the construction of capital projects by issuing notes to landowners, thereby reducing the need for third-party financing. Issued notes have been of relatively short duration, usually less than three years, and cannot exceed five years, per Arizona Revised Statute § 11-251(45). 16-41 Pima County FY 2009/2010 Adopted Budget CHAPTER 3.06 BONDING DISCLOSURE, ACCOUNTABILITY AND IMPLEMENTATION Sections: 3.06.010 Intent. 3.06.020 Bond implementation plan. 3.06.030 Advance publication of bond implementation plan. 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. 3.06.050 Conservation acquisition commission. 3.06.060 Monitoring and reporting on sold bonds. 3.06.070 Substantial modification of an adopted bond implementation plan. 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. 3.06.10 Intent. The board of supervisors is authorized by Arizona Revised Statutes § 35-452 to call special elections for the purpose of seeking voter authorization to incur bonded indebtedness. The board of supervisors desires to provide voters with complete information on projects, along with their estimated costs, that will be constructed from proceeds of bonded indebtedness, as well as provide voters, to the maximum extent practicable, firm assurances that these projects will be constructed within the estimated costs and time tables established by the board of supervisors. Because it is not practicable to list on a ballot question all of the projects and estimated costs that would be constructed from the sale of authorized bonded indebtedness, the board of supervisors establishes this chapter setting forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. (Ord. 1997-25 § 1 (part), 1997) 3.06.020 Bond implementation plan. Prior to the start of early voting for a special election called by the board of supervisors pursuant to ARS § 35-452, the board of supervisors shall adopt by ordinance a "bond implementation plan," which shall be adopted for each bond election and question ordered by the board of supervisors pursuant to ARS § 35-452. The title of the ordinance shall contain the date of the special bond election. After adoption, the ordinance shall govern the development or construction of all listed projects, including the approximate project cost and the proposed construction schedule, unless the ordinance is amended pursuant to Section 3.06.050. The ordinance shall contain the following information: A. A complete list of all projects to be constructed or acquired by proceeds from the sale of authorized bonds. The project list shall identify each project by name and location and provide a short narrative project description. 1. For capital construction projects, the following information shall also be provided for each project: 16-42 Pima County FY 2009/2010 Adopted Budget a. A project scope of work containing a description of the facility to be constructed including the size or capacity and whether construction is for a new facility or an expansion, rehabilitation or reconstruction of an existing facility. b. The purpose and specific benefits to be achieved by construction of the project. c. A construction schedule that identifies by major task (i.e. planning/design/right-ofway; construction; other) and by fiscal year the projected start and completion dates. d. The estimated future operating and maintenance costs, what jurisdiction or county department will be responsible for these costs, and whether ability to fund these costs should impact scheduling of the project. 2. For each land acquisition project related to open space, trails or historic/cultural preservation, the following information shall be provided: a. An estimate of the number of acres to be acquired and any special designation relating to the property such as recreational, open space planning, floodplain, or historic/cultural preservation. b. The desirable location of the property by section, township, and range, the assessor parcel number, and existing zoning of the property. c. The benefits to be achieved by the acquisition. d. The estimated future management and security costs, and identification of the management agency if other than the county. B. The total estimated cost of each project or acquisition, total estimated costs by major task, a discussion of how estimated costs were derived, and analysis of the potential for actual costs to increase or decrease from estimated costs. C. The source (federal or state aid, local governments, other county revenues, private sources) of any other revenues that may be obtained for the project or revenues that are required as cost sharing from other governmental entities or private parties, including an assessment of the certainty or uncertainty that other sources will be secured and options that would be available if the other sources are not secured. D. A detailed strategy for managing the sale of bonds, including discussion of the factors upon which the county will base decisions on the timing, size, and terms of bond sales. E. For general obligation bonds, discussion of commitments to manage the sale of bonds within limits on secondary property tax rates and analysis of how approval and sale of general obligation bonds could impact actual property taxes paid for debt service. F. For revenue bonds, a discussion of sources of revenues that will be used to service bond debt and whether fees will be raised, and by how much, if revenue bonds are approved and sold. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.030 Advance publication of bond implementation plan. A bond implementation plan adopted pursuant to this chapter shall be published at least once in a newspaper of general circulation in the county prior to the start of early voting for the special bond election. The publication shall set forth the ordinance containing the bond implementation 16-43 Pima County FY 2009/2010 Adopted Budget plan adopted by the board of supervisors. Upon adoption, the board of supervisors shall also publish the bond implementation plan on the county's web site prior to the start of early voting for the special bond election. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. A. The duties and responsibilities of the Pima County bond advisory committee as adopted by the board of supervisors on July 15, 2003, are expanded to include monitoring and review of implementation of the bond implementation plan. B. The Pima County bond advisory committee members shall be appointed to a term of six years. Upon resignation of any member, the appointing authority shall appoint another member to begin a new six-year term. C. The committee will meet as often as it deems necessary but in any event no less frequently than semi-annually. D. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the committee on the status of implementation of the bond implementation plan, with special attention paid to major issues impacting implementation of the bond improvement plan. E. The committee shall review and make recommendations to the board of supervisors on all proposed amendments to the bond implementation plan. F. The Committee shall review and approve the semiannual progress reports on the bond implementation plan prior to it being transmitted to the board of supervisors and published, as required by section 3.06.060. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.050 Conservation acquisition commission. A. The board of supervisors hereby establishes the conservation acquisition commission. B. The conservation acquisition commission shall have a total of eleven members, appointed as follows: 1. Five members, one appointed by each member of the board of supervisors; 2. Two members appointed by land conservation organizations active in Pima County; 3. One member appointed from the Pima County natural resources, parks and recreation commission; 4. One member appointed by the local board of realtors; 5. One member appointed by the ranching community; and 6. One member appointed by the county administrator. 16-44 Pima County FY 2009/2010 Adopted Budget C. Appointments to the commission are for a term of eight years. Upon the resignation of any member, the appointing authority shall appoint another member to begin a new eight-year term. D. The duties and responsibilities of the commission are as follows: 1. Oversee and monitor all open space bond acquisitions placed before the board of supervisors for consideration including, but not limited to, acquisitions funded by general obligation bonds. 2. Make recommendations to the board of supervisors and the Pima County bond advisory committee for priorities in the scheduling of open space acquisitions and periodic assessment and change in priorities as necessary. 3. Make recommendations to the board of supervisors and the Pima County bond advisory committee on any aspects of open space land management, including management of lands acquired for open space. 4. Make recommendations to the county administrator, and the Pima County bond advisory committee on any aspect relating to internal county management of the open space acquisition process. E. The commission will meet as often as it deems necessary but in any event no less frequently than quarterly. F. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the commission on the status of implementation of the conservation bond program component of the bond implementation plan, with special attention paid to major issues impacting implementation of the conservation bond program. G. The commission shall review and make recommendations to the board of supervisors on all potential amendments to conservation bond program components of the bond implementation plan. H. The commission shall review and approve the semiannual progress reports on the conservation bond program component of the bond implementation plan prior to it being transmitted to the Pima County bond advisory committee as required by Section 3.06.040. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.060 Monitoring and reporting on sold bonds. The county administrator shall prepare semiannual reports on the progress of the bond implementation plan implementation which shall be transmitted to the board of supervisors for review. Upon transmittal to the board of supervisors on or before January 1 and July 1, semiannual progress reports shall also be posted on the county's web site. Progress reports shall be prepared and transmitted by the county administrator until a bond implementation plan is determined by the board of supervisors to have been completed. Each progress report shall contain the following information on the status of every project or program contained in the plan: A. The project implementation schedule status, including design, construction, acquisition, and completion. 16-45 Pima County FY 2009/2010 Adopted Budget B. Any estimated substantial variances from the project cost and revenue sources in the adopted bond implementation plan. C. Any major issues that may affect implementation of the bond implementation plan. D. Plans and options for addressing substantial modifications in costs or revenue sources or other major issues, including the potential need for substantial modifications in the bond implementation plan as provided for in Section 3.06.070. E. A fiscal status report, including discussion of bond sales completed and projected; interest rates and terms of completed sales; interest rates received on deposits of bond proceeds; updated projections on conditions in municipal bond markets; current debt service schedules and updated projections of secondary property tax rates for debt service; updated projections of secondary property tax rates with projected future sales of bonds; and analysis and projection of fiscal impacts of completed and projected sales of revenue bonds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.070 Substantial modification of an adopted bond implementation plan. A. A substantial modification in the implementation of an adopted bond implementation plan shall not be made except as provided in this section. B. For purposes of this section, "substantial modification" means any of the following: 1. An increase or decrease in total actual project costs by twenty-five percent or more. 2. An increase or decrease in actual bond costs by twenty-five percent or more. 3. An increase or decrease in actual other revenues by twenty-five percent or more. 4. A delay in a project construction or implementation schedule of twelve months or more. 5. A delay in the scheduled years of sale of bonds of twenty-four months or more caused by changes in municipal bond market conditions or county financial conditions and necessary to maintain commitments to capping the secondary property tax rate for debt service. 6. Any project that is not constructed. 7. Any project that is added to those to be constructed. 8. Any increase or decrease in the project scope that alters the disclosed project benefits. 9. All changes to a bond implementation plan necessitated by only a portion of the proposed bond questions being approved at the special election. C. Cost estimates may vary, up or down, as a project proceeds through planning, design, procurement, contract award, and construction, or through appraisals and negotiations for conservation acquisitions. Variations in cost estimates do not constitute "substantial modifications." "Substantial modifications" relating only to cash amounts may occur pursuant to official action by the board of supervisors, in open session, that establish actual costs through awards of construction contracts, contract amendments or change orders, or approval of a contract for acquisition. Such board actions shall be accompanied by notice that the action will require a bond ordinance amendment. 16-46 Pima County FY 2009/2010 Adopted Budget D. Any substantial modification in the implementation of an adopted bond implementation plan requires an specific amendment to the ordinance that adopted the plan. The ordinance amendment must be enacted by the board of supervisors at a public hearing for which at least fifteen days' prior notice was published in a newspaper of general circulation in the county. 1. Bond ordinance amendments shall be scheduled to coincide with transmittal of the semiannual bond progress reports as required by Section 3.06.060. 2. Recommendations for bond ordinance amendments shall be reviewed by the Pima County bond advisory committee, as required by Section 3.06.040, and for conservation acquisitions by the conservation acquisition commission, as required by Section 3.06.050. 3. Substantial modifications of costs, bond funding, or other funding ordinance amendments may be scheduled for the next regular transmission of the semiannual bond progress report, provided the modifications were previously approved by the board of supervisors. 4. All other substantial modifications require amendment of the bond ordinance prior to the substantial modification. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. A bond implementation plan shall be integrated into a five year capital improvement plan to be adopted at the time the annual budget of the county is adopted. The county five-year capital improvement program shall be reported to the Metropolitan Planning Organization for all necessary coordination and integration into a regional capital plan. Any project contained within a bond implementation plan that is being implemented by a political subdivision other than the county shall conform with the requirements of this chapter. Specific program or project oversight for the purposes of conforming with this chapter shall remain with the county. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. A. Pursuant to Pima County Code Section 3.06.080, bond projects authorized by the board of supervisors in a bond implementation plan for a special bond election to be designed, constructed, or equipped by another political subdivision using county general obligation bonds to fund a project in whole or part shall be funded by the county only pursuant to an intergovernmental agreement executed between Pima County and the implementing subdivision. Each such project shall be authorized and implemented with separate intergovernmental agreements. The intergovernmental agreement shall authorize the jurisdiction to design, construct, or equip the project, subject to compliance with the terms and mutual responsibilities of the parties agreed upon in the intergovernmental agreement. B. Unless waived by the board of supervisors as being in the best interests of the county and warranted by the circumstances of the bond funded project at issue, the intergovernmental agreement shall include, but not be limited to, the following responsibilities of the implementing subdivision: 16-47 Pima County FY 2009/2010 Adopted Budget 1. That the implementing political subdivision shall operate and maintain the improvements constructed by county bond funds for a period of not less than twenty-five (25) years. 2. That the implementing political subdivision shall not charge a fee for use of the constructed improvement that is more than a fee charged by the county for a similar purpose. 3. That the implementing political subdivision agrees to insure the improvements constructed with county bond funds and will replace same them if they are damaged or destroyed. 4. That the implementing political subdivision agrees to make the improvements available to all residents of Pima County without restriction or preference to jurisdiction of residence. 5. That the implementing political subdivision agrees to comply with all provisions of Chapter 3.06 (Bonding Disclosure, Accountability, and Implementation) of the Pima County Code and will provide all reports to the county in a format and schedule agreed upon by the parties. 6. That the county will only transfer county general obligation bond proceeds to the implementing jurisdiction upon request from the implementing jurisdiction, with full documentation. 7. That the implementing political subdivision agrees to a provision requiring compliance with federal arbitrage regulations. 8. That the implementing jurisdiction, by action of its governing body at a public hearing, shall notify the county of events that would require an amendment of the bond implementation plan ordinance and formally request the board of supervisors to hold a public hearing on the necessary ordinance amendment. 9. That the intergovernmental agreement shall establish the amount of county bond funds to be allocated to a specific project, establish the stated amount as a maximum of county bond monies to be allocated to the project, and commit the implementing political subdivision to pay for any and all costs in excess of county bond funds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 16-48 Pima County FY 2009/2010 Adopted Budget LONG TERM DEBT General Obligation Bonds Payment Source Payments for principal and interest on general obligation bonds are made from property tax revenues of the Debt Service Fund. Debt Service Requirements The debt service requirements on general obligation bonds are summarized as follows: 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 TOTALS PRINCIPAL INTEREST TOTAL $51,580,000 41,240,000 35,105,000 35,030,000 33,400,000 32,515,000 33,105,000 33,940,000 31,160,000 34,035,000 31,785,000 27,595,000 28,500,000 15,685,000 6,000,000 $17,762,436 17,802,406 16,018,058 14,482,756 12,945,406 11,458,181 10,033,314 8,604,806 7,162,606 5,902,594 4,544,256 3,324,858 2,199,506 999,506 300,000 $69,342,436 59,042,406 51,123,058 49,512,756 46,345,406 43,973,181 43,138,314 42,544,806 38,322,606 39,937,594 36,329,256 30,919,858 30,699,506 16,684,506 6,300,000 $470,675,000 $133,540,689 $604,215,689 Legal Debt Margin Under the Arizona Constitution, general obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Legal debt margin projected at June 30, 2010 is as follows: Secondary Net Assessed Valuation Debt Limit General Obligation Bonds Outstanding Assets Available for Principal Debt Applicable to Limit Legal Debt Margin Available Legal Debt Margin Percentage: General Obligation Bonds Outstanding Secondary Net Assessed Valuation 16-49 6% Limitation $9,860,980,900 591,658,854 (470,675,000) 10,261,823 (460,413,177) $131,245,677 15% Limitation $9,860,980,900 1,479,147,135 (470,675,000) __ 10,261,823 (460,413,177) $1,018,733,958 $ 470,675,000 = 4.78% $ 9,860,980,900 Pima County FY 2009/2010 Adopted Budget LONG TERM DEBT Transportation Bonds Payment Source Payments for principal and interest on transportation bonds are made from Highway User Revenue Funds. Debt Service Requirements The debt service requirements on transportation bonds are summarized as follows: 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 TOTALS PRINCIPAL INTEREST TOTAL $12,870,000 14,430,000 15,015,000 10,970,000 11,415,000 11,890,000 12,400,000 12,945,000 13,510,000 10,615,000 11,080,000 5,950,000 6,200,000 1,500,000 1,500,000 $6,026,469 5,840,900 5,202,813 4,562,288 4,117,425 3,654,950 3,168,388 2,608,987 2,048,549 1,472,087 1,056,587 627,700 395,337 150,000 75,000 $18,896,469 20,270,900 20,217,813 15,532,288 15,532,425 15,544,950 15,568,388 15,553,987 15,558,549 12,087,087 12,136,587 6,577,700 6,595,337 1,650,000 1,575,000 $152,290,000 $41,007,480 $193,297,480 Legal Debt Margin Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. PRIOR FISCAL YEAR HIGHEST FUTURE DEBT HURF REVENUE SERVICE PAYMENT Series 1998 $33,445,603 $6,151,333 Series 2002 $49,398,596 $11,904,825 Series 2003 $47,074,605 $14,608,613 Series 2005 $52,587,700 $16,767,639 Series 2007 $56,936,526 $19,330,859 Series 2008 $58,637,523 $18,521,469 Series 2010 $53,906,177 $20,270,900 16-50 Pima County FY 2009/2010 Adopted Budget LONG TERM DEBT Certificates of Participation Payment Source Payments for principal and interest on certificates of participation are made from funds transferred from Facilities Renewal Fund, Fleet Services, Communications Fund, Transportation, and Regional Wastewater Reclamation Fund. Debt Service Requirements The debt service requirements on certificates of participation including estimated amounts for planned issues in fiscal year 2009/2010 are summarized as follows: PRINCIPAL INTEREST TOTAL 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 $20,000,000 20,927,000 5,973,350 1,022,018 1,073,118 1,126,774 1,183,113 1,242,269 1,304,382 1,369,601 1,438,081 1,509,985 1,585,485 1,664,759 1,747,997 1,832,068 $1,865,000 2,100,000 1,153,650 904,982 853,882 800,226 743,887 684,731 622,618 557,399 488,919 417,015 341,515 262,241 179,003 91,604 $21,865,000 23,027,000 7,127,000 1,927,000 1,927,000 1,927,000 1,927,000 1,927,000 1,927,000 1,927,000 1,927,000 1,927,000 1,927,000 1,927,000 1,927,000 1,923,672 TOTALS $65,000,000 $12,066,672 $77,066,672 Summary of Debt Service Fund Expenditures Long Term Debt: General Obligation Bonds (GOB) Transportation Revenue Bonds Certificates of Participation $69,342,436 18,896,469 21,865,000 Total Long Term Debt $110,103,905 Fiscal and Other Charges Total Budgeted Debt Service Expenditures 16-51 35,000 $110,138,905 Pima County FY 2009/2010 Adopted Budget LONG TERM DEBT Stadium District Debt Payment Source Payments for principal and interest on Stadium District debt are made from stadium revenues, Transient Lodging Excise Tax proceeds, Recreational Vehicle Space Surcharge proceeds, and Rental Car Tax proceeds. Debt Service Requirements The debt service requirements on Stadium District debt are summarized as follows: 2010 2011 2012 2013 2014 2015 2016 2017 2018 TOTALS PRINCIPAL INTEREST TOTAL $2,025,000 2,125,000 2,230,000 2,780,000 2,482,000 2,605,000 2,710,000 2,820,000 2,935,000 $982,335 878,585 774,385 646,860 510,950 399,390 293,090 181,080 61,635 $3,007,335 3,003,585 3,004,385 3,426,860 2,992,950 3,004,390 3,003,090 3,001,080 2,996,635 $22,712,000 $4,728,310 $27,440,310 Note: This table does not include $5,600 of fiscal charges budgeted each fiscal year. 16-52 Pima County FY 2009/2010 Adopted Budget LONG TERM DEBT Special Assessment Obligations Payment Source Special assessment obligations are secured by pledges of revenues from improvement districts which were established in order to finance specific construction projects which benefit a limited geographical area. While there is no legal requirement for the County to further secure the special assessment obligations of the districts, the County has made a moral commitment to take steps necessary to prevent default. Payments for principal and interest on special assessment obligations are made from assessments received in the Improvement Districts Special Revenue Fund. Debt Service Requirements The debt service requirements on special assessment obligations are summarized below. 2010 2011 2012 TOTALS PRINCIPAL INTEREST TOTAL $339,537 339,537 321,719 $61,568 32,112 11,886 $401,105 371,649 333,605 $1,000,793 $105,566 $1,106,359 Legal Debt Margin There is no legal debt margin for special assessment obligations. 16-53 Pima County FY 2009/2010 Adopted Budget LONG TERM DEBT Loans Payable Payment Source Payments for principal and interest on loans payable are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on loans payable are summarized as follows: 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 TOTALS PRINCIPAL INTEREST TOTAL $6,736,650 8,129,514 8,436,095 7,501,541 6,622,549 6,887,401 7,125,415 7,412,808 1,838,367 1,901,378 1,970,647 2,041,216 2,113,128 2,191,427 2,266,159 1,442,372 $2,533,791 2,331,264 2,028,983 1,737,541 1,478,860 1,231,512 974,823 708,671 540,342 474,102 405,583 334,542 260,937 184,722 105,648 ____23,871 $9,270,441 10,460,778 10,465,078 9,239,082 8,101,409 8,118,913 8,100,238 8,121,479 2,378,709 2,375,480 2,376,230 2,375,758 2,374,065 2,376,149 2,371,807 __1,466,243 $74,616,667 $15,355,192 $89,971,859 Legal Debt Margin There is no legal debt margin for loans payable. 16-54 Pima County FY 2009/2010 Adopted Budget LONG TERM DEBT Sewer Revenue Bonds Payment Source Payments for principal and interest on sewer revenue bonds are made from user charges received in the Regional Wastewater Reclamation Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue bonds are summarized as follows: 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 TOTALS PRINCIPAL INTEREST TOTAL $8,900,000 8,425,000 8,795,000 10,405,000 12,030,000 12,590,000 10,720,000 11,250,000 11,810,000 12,405,000 13,025,000 13,685,000 14,375,000 15,105,000 5,210,000 3,550,000 ____3,730,000 $7,947,113 7,386,008 7,014,645 6,618,188 6,144,738 5,594,631 5,002,869 4,542,094 4,058,557 3,569,750 3,049,488 2,411,800 1,830,256 1,199,288 536,100 291,200 ____149,200 $16,847,113 15,811,008 15,809,645 17,023,188 18,174,738 18,184,631 15,722,869 15,792,094 15,868,557 15,974,750 16,074,488 16,096,800 16,205,256 16,304,288 5,746,100 3,841,200 ____3,879,200 $176,010,000 $67,345,925 $243,355,925 Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 16-55 Pima County FY 2009/2010 Adopted Budget LONG TERM DEBT Certificates of Participation Payment Source Payments for principal and interest on certificates of participation are made from the General Fund. Debt Service Requirements The debt service requirements on certificates of participation are summarized as follows: 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 TOTALS PRINCIPAL INTEREST TOTAL $1,610,000 1,675,000 1,740,000 1,810,000 1,890,000 1,970,000 2,065,000 2,170,000 2,280,000 2,395,000 2,515,000 2,640,000 2,770,000 $1,298,500 1,234,100 1,167,100 1,097,500 1,020,575 940,250 841,750 738,500 630,000 516,000 396,250 270,500 138,500 $2,908,500 2,909,100 2,907,100 2,907,500 2,910,575 2,910,250 2,906,750 2,908,500 2,910,000 2,911,000 2,911,250 2,910,500 2,908,500 $27,530,000 $10,289,525 $37,819,525 Regional Wastewater Reclamation Certificates of Participation Certificates of Participation in the amount of $75,000,000 are planned for issuance in fiscal year 2009/2010. Accordingly, interest has been budgeted in the amount of $1,875,000. As the terms of these certificates including interest rates or principal repayment schedule have not yet been determined, no debt service requirements table is presented here. Payments for principal and interest will be made from the Regional Wastewater Reclamation Enterprise Fund. Legal Debt Margin There is no legal debt margin for certificates of participation. 16-56 Pima County FY 2009/2010 Adopted Budget VALUATION OF PROPERTY FOR TAXING PURPOSES IN ARIZONA The largest revenue source for Pima County is the property tax. Property tax is paid in accordance with the value of real and personal property. There are a number of County functions that are paid for by property taxes. The primary tax goes to the General Fund and is used for continuing maintenance and operation of the County. The secondary tax is used to pay for capital expenditures and some “budget override” amounts approved by the voters. These two levies are supported by two different property values. The primary tax is supported by the limited value and the secondary tax is supported by the full cash value. The tax is based on the net assessed values of the property. The net assessed value is set by multiplying the full and limited values of the property by an assessment ratio and subtracting any constitutionally defined exemptions. The full cash value 1 of each parcel of property is set by the County Assessor or the Arizona Department of Revenue in accordance with standards and procedures established by the Arizona Department of Revenue and the legislature. The value of railroads, mines, utilities, and some other types of personal property are valued by the Arizona Department of Revenue. The “market standard” is used by Arizona for the establishment of the full cash value of a property. In other words, the value of a property must come close to the selling price of a similar property which has been sold in an arms length transaction without stress or duress on the part of the seller or buyer. It takes about two years for market values to be reflected in the full cash value. The limited value 2 of a property is determined by one of two formulas. The limited value will change by the formula that produces the largest increase in value of the two formulas. One formula increases the value 10 percent from the previous year’s limited value, while the other formula produces a change in the value that is 25 percent of the difference between the previous year’s limited value and the current year’s full cash value. The limited value can never be greater than the full cash value. The assessment ratios 3 are defined by the Arizona Legislature. They are assigned to a property in accordance with its use. There are nine basic classes of property all having different assessment ratios. The same assessment ratio is applied to both the full cash value and the limited value to determine the assessed value for the secondary 4 and primary 5 taxes. The Arizona Constitution stipulates that certain types of property will not be fully taxed or will not be taxed at all. Properties owned by government or nonprofit organizations are not taxed, as long as they are not used in commerce. Widows, widowers, disabled individuals, and certain veterans are given partial exemptions from property tax. The amount of the exemption is determined by the full cash value of the property and the person’s income. All property in the County has a full cash assessed value and a limited assessed value. The Assessor identifies the amount that is exempt. The largest amount of exempt properties in the County is vacant land which is owned by state and federal agencies. Although these agencies do not pay property taxes, some agencies do pay “in lieu” taxes to compensate those jurisdictions in which the property is located for minimal services provided to the property. The secondary value of the exemption is subtracted from the total secondary assessed value to derive the net secondary assessed value. The same is done to the primary value to derive the net primary assessed value. For the current year, the County’s secondary net assessed value increased 2.8 percent over the previous year. This increase was due to both new construction and value increases experienced in the market two years ago. The primary net assessed value increased 9.1 percent. Endnotes 1 See Full Cash Value By Class: 2005-2009. 2 See Limited Value By Class: 2005-2009. 3 See Assessment Ratios By Class: 2005-2009. 4 See Secondary Net Assessed Value By Class: 2005-2009. 5 See Primary Net Assessed Value By Class: 2005-2009. 16-57 Pima County FY 2009/2010 Adopted Budget COMPONENTS OF ARIZONA'S PROPERTY TAX SYSTEM Market Forces: - Population - Wealth - Employment - Inflation - Interest Rates - Obsolescence Process appeals and defend values Property: - Real Property: Land, Improvements - Personal Property: Business Equipment, & Mobile Homes Characteristics Change: - Land Subdivision - New Construction / Demolition - Appreciation / (Depreciation) Personal Property can be "secured" to real property. Taxes will be billed on the same bill. Publish value of property Value property: - Cost method - Market method - Income method PRIOR LIMITED VALUE FULL CASH VALUE STATUTORY FORMULA Limits rapid increases in Limited Value which changes slowly until Limited Value = Full Cash Value LIMITED VALUE EXEMPTION QUALIFICATION - Institutional: Government, churches, etc. - Personal: Widows, veterans, disabled, etc. SECONDARY NET ASSESSED VALUE (Full Cash Value x Assessment Ratio) Exemption ASSESSMENT RATIOS (FY 08/09) Mines*, Utilities*, and Commercial: Real and Personal Property 22% Vacant Land and Agriculture 16% Residential: Owner Occupied 10% Residential: Renter Occupied 10% Railroads (varies)* 18% Historic Owner Occupied Residence 5% Hist. Rent. Res. (Un-imprv Part) 10% Historic Commercial (Un-imprv Part) 22% Hist. Rent. Res. & Comm. (Imprv Part) 1% Private Improvements on Gov. Prop. 1% LIMITED NET ASSESSED VALUE (Limited Value x Assessment Ratio) - Exemption * classes of property valued by A.D.O.R. SECONDARY TAX RATE (Amount needed / Σ Secondary Net Assessed Values) Set for each secondary fund Add estimate of the Value of the Unsecured Personal Property Levy amount needed to fund each Fund SECONDARY TAX (Secondary Tax Rate x Secondary Net Assessed Value) for each secondary fund PRIMARY TAX RATE (Levy / Σ Primary Net Assessed Values) PRIMARY TAX (Tax Rate x Primary Net Assessed Value) TAX BILLS Real Property & All Personal Property Paid in two halves: Due October 1 and March 1 16-58 Pima County FY 2009/2010 Adopted Budget FULL CASH VALUE BY CLASS FOR TAX YEARS 2005-2009 2005 Legislative Class 2006 % of Total 2007 % of Total 2008 % of Total 2009 % of Total % of Amount 5,994,693,213 11.46% Amount 6,950,042,918 11.60% Amount 7,980,507,691 11.06% Amount 9,055,112,780 10.53% I. 11-12. Commercial & Telecommunications P.P. 1,764,108,957 1,761,090,145 1,958,512,717 2,184,716,466 All Class I Property 7,758,802,170 14.83% 8,711,133,063 14.54% 9,939,020,408 13.78% 11,239,829,246 13.07% 12,979,846,754 14.73% II. R. Vacant Land / Agricultural R.E. 6,745,162,627 12.89% 7,981,879,531 13.33% 9,234,110,084 12.81% 10,839,757,420 12.61% 11,488,270,826 13.04% I. 1-11,13 Commercial, Mines & Utilities II. P. Vacant Land / Agricultural P.P. 27,031,454 3.37% 0.05% 37,142,434 2.94% 0.06% 37,620,096 2.72% 0.05% 33,586,273 2.54% 0.04% Total Amount 10,723,625,990 12.17% 2,256,220,764 53,089,988 2.56% 0.06% 6,772,194,081 12.94% 8,019,021,965 13.39% 9,271,730,180 12.86% 10,873,343,693 12.64% 11,541,360,814 13.10% III. Residential, Owner Occupied 31,774,365,704 60.71% 36,150,457,238 60.36% 44,330,385,822 61.48% 53,600,930,756 62.33% 52,821,161,537 59.96% IV. Residential, Renter Occupied 5,592,245,273 10.69% 6,531,605,677 10.91% 7,980,929,834 11.07% 9,512,500,942 11.06% 10,008,610,719 11.36% All Class II Property V. Railroads 48,322,833 0.09% 47,272,238 0.08% 39,171,996 0.05% 39,441,008 0.05% 40,514,870 0.05% 383,791,820 0.73% 425,092,608 0.71% 532,947,112 0.74% 717,903,605 0.83% 694,227,932 0.79% VII. Historic Commercial 3,624,325 0.01% 3,553,067 0.01% 4,878,364 0.01% 6,655,003 0.01% 6,775,267 0.01% VIII. Historic Rental Residential 1,764,736 0.00% 2,093,141 0.00% 2,257,492 0.00% 2,641,984 0.00% 3,256,451 0.00% n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a VI. Historic Owner Residential, Enterprise & Trade Zones IX. Possessory Interests All Property Percent Change from Previous Year 52,335,110,942 59,890,228,997 72,101,321,208 85,993,246,237 88,095,754,344 7.96% 14.44% 20.39% 19.27% 2.44% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. 16-59 Pima County FY 2009/2010 Adopted Budget LIMITED VALUE BY CLASS FOR TAX YEARS 2005-2009 2005 2006 20081 2007 20092 % of % of % of % of % of Legislative Class I. 8-11, 13. Commercial, Mines & Utilities R. P. Total Amount 5,854,154,644 11.56% Total Amount 6,497,342,049 11.50% Total Amount 7,308,652,785 11.36% Total Amount 8,359,244,792 11.43% Total Amount 9,744,578,744 12.09% I. 11-12. Commercial & Telecommunications P.P. 1,763,660,346 1,760,303,077 1,946,962,701 2,005,790,771 2,060,625,193 All Class I Property 7,617,814,990 15.05% 8,257,645,126 14.63% 9,255,615,486 14.38% 10,365,035,563 14.17% 11,805,203,937 14.65% II. R. Vacant Land / Agricultural R.E. 6,156,354,847 12.16% 6,704,647,742 11.88% 7,443,253,638 11.57% 8,355,692,158 11.43% 9,283,115,939 11.52% II. P. Vacant Land / Agricultural P.P. 27,016,510 3.49% 0.05% 37,119,347 3.13% 0.07% 37,502,194 3.02% 0.06% 40,415,754 2.74% 0.06% 27,978,510 2.56% 0.03% 6,183,371,357 12.21% 6,741,767,089 11.95% 7,480,755,832 11.63% 8,396,107,912 11.49% 9,311,094,449 11.55% III. Residential, Owner Occupied 31,190,803,007 61.60% 34,974,190,615 61.97% 40,161,510,519 62.41% 45,689,108,412 62.48% 49,705,721,781 61.68% IV. Residential, Renter Occupied 5,227,374,538 10.32% 6,023,851,910 10.67% 6,951,475,037 10.80% 8,067,979,725 11.03% 9,104,140,815 11.30% All Class II Property V. Railroads VI. Historic Owner Residential, Enterprise & Trade Zones VII. Historic Commercial VIII. Historic Rental Residential IX. Possessory Interests All Property Percent Change From Previous Year 44,836,516 0.09% 45,063,416 0.08% 35,902,186 0.06% 35,439,085 0.05% 34,904,555 0.04% 362,391,142 0.72% 390,389,319 0.69% 456,856,689 0.71% 561,193,622 0.77% 623,835,450 0.77% 3,123,821 0.01% 3,118,137 0.01% 3,557,985 0.01% 5,611,553 0.01% 710,197 0.00% 1,551,843 0.00% 1,764,740 0.00% 1,984,944 0.00% 2,022,669 0.00% 2,369,283 0.00% n/a n/a n/a n/a n/a n/a n/a n/a 5,140,924 0.01% $50,631,267,214 $56,437,790,352 $64,347,658,678 $73,122,498,541 $80,593,121,391 8.31% 11.47% 14.02% 13.64% 10.22% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. 1 Notes: Values from the 2008 Abstract have been adjusted to the Net Assessed Value appearing on the Levy Limit Calculation Worksheet. 2 Values from the 2009 Abstract have been adjusted to the Net Assessed Value appearing on the 5/6/09 Property Tax Oversight Commission Levy Limit Calculation Worksheet. 16-60 Pima County FY 2009/2010 Adopted Budget ASSESSMENT RATIOS BY CLASS FOR TAX YEARS 2005-2009 Legislative Class 2005 2006 2007 2008 2009 I. 1-13 Commercial, Mines, Utilities Real & Personal Property 25.00% 24.50% 24.00% 23.00% 22.00% II. Vacant Land/Agricultural - Real & Personal Property 16.00% 16.00% 16.00% 16.00% 16.00% III. Residential, Owner Occupied 10.00% 10.00% 10.00% 10.00% 10.00% IV. Residential, Renter Occupied 10.00% 10.00% 10.00% 10.00% 10.00% V. Railroads 21.00% 22.00% 21.00% 20.00% 18.00% VI. Historic Noncommercial (Note 1) 5.00% 5.00% 5.00% 5.00% 5.00% VII. Historic Commercial (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% VIII. Historic Rental Residential (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% IX. Possessory Interests 1.00% 1.00% 1.00% 1.00% 1.00% Weighted Average Assessment Ratio of Secondary 12.94% 12.85% 12.65% 12.38% 12.52% Weighted Average Assessment Ratio of Primary 12.93% 12.78% 12.66% 12.47% 12.41% Note 1. Legislative Class VI also includes property in foreign trade zones, military reuse zones, enterprise zones, and property used in the manufacture of environmental technology and in environment remediation. Note 2. The 1 percent assessment ratio applies to the value of recent renovations and improvements and applies for 10 years after the improvements are made. The remainder of the value is at the rate for the class as determined by the use of the property. 16-61 Pima County FY 2009/2010 Adopted Budget SECONDARY NET ASSESSED VALUE BY CLASS FOR TAX YEARS 2005-2009 2005 Legislative Class I. 8-11, 13. Commercial, Mines & Utilities R. P. I. 11-12. Commercial & Telecommunications P.P. All Class I Property 2006 % of Total Amount 1,495,463,905 24.71% 422,402,374 6.98% 1,917,866,279 31.69% 2007 % of Total Amount 1,702,480,070 24.79% 409,755,652 5.96% 2,112,235,722 30.75% 2008 % of Total Amount 1,914,895,588 23.29% 452,579,359 5.50% 2,367,474,947 28.79% 2009 % of Total Amount 2,081,473,246 21.69% 453,661,230 4.73% 2,535,134,476 26.42% % of Total Amount 2,357,915,272 23.91% 495,819,206 5.03% 2,853,734,478 28.94% II. R. Vacant Land / Agricultural R.E. 387,348,663 6.40% 473,541,124 6.89% 601,487,673 7.32% 715,416,651 7.46% 699,478,507 7.09% II. P. Vacant Land / Agricultural P.P. 3,616,738 0.06% 5,175,675 0.08% 5,765,884 0.07% 5,346,068 0.06% 7,482,674 0.08% 390,965,401 6.46% 478,716,799 6.97% 607,253,557 7.39% 720,762,719 7.52% 706,961,181 7.17% All Class II Property III. Residential, Owner Occupied IV. Residential, Renter Occupied 3,154,764,574 52.14% 3,592,188,566 52.29% 4,410,687,100 53.66% 5,334,745,214 55.60% 5,251,746,309 53.26% 555,380,099 9.18% 652,713,510 9.50% 797,586,456 9.70% 950,749,698 9.91% V. Railroads 10,147,793 0.17% 10,399,898 0.15% 8,226,125 0.10% 7,888,196 0.08% 7,292,679 0.07% VI. Historic Owner Residential, Enterprise & Trade Zones 21,284,455 0.35% 23,153,379 0.34% 28,455,813 0.35% 45,070,586 0.47% 39,097,114 0.40% VII. Historic Commercial 375,773 0.01% 338,267 0.00% 486,086 0.01% 246,432 0.00% 1,490,562 0.02% VIII. Historic Rental Residential 165,666 0.00% 209,316 0.00% 225,751 0.00% 264,198 0.00% 325,645 0.00% n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a IX. Possessory Interests Percent Change From Previous Year 1,000,332,932 10.14% $6,050,950,040 $6,869,955,457 $8,220,395,835 $9,594,861,519 $9,860,980,900 7.67% 13.54% 19.66% 16.72% 2.77% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. 16-62 Pima County FY 2009/2010 Adopted Budget PRIMARY NET ASSESSED VALUE FOR TAX YEARS 2005-2009 2005 Legislative Class I. 8-11, 13. Commercial, Mines & Utilities R. P. I. 11-12. Commercial & Telecommunications P.P. All Class I Property 2006 20081 2007 20092 % of % of % of % of % of Total Amount 1,460,588,573 24.97% Total Amount 1,591,573,968 24.61% Total Amount 1,754,175,478 23.86% Total Amount 1,922,635,822 23.33% Total Amount 2,142,538,291 23.84% 422,290,221 7.22% 1,882,878,794 32.19% 409,562,820 6.33% 2,001,136,788 30.94% 449,896,362 6.12% 2,204,071,840 29.97% 435,623,369 5.29% 2,358,259,191 28.62% 425,664,953 4.74% 2,568,203,244 28.58% II. R. Vacant Land / Agricultural R.E. 319,532,991 5.46% 354,488,545 5.48% 422,738,665 5.75% 486,936,666 5.91% 521,643,825 5.80% II. P. Vacant Land / Agricultural P.P. 3,614,344 0.06% 5,173,230 0.08% 5,746,900 0.08% 6,118,012 0.07% 4,134,626 0.05% 323,147,335 5.52% 359,661,775 5.56% 428,485,565 5.83% 493,054,678 5.98% 525,778,451 5.85% All Class II Property III. Residential, Owner Occupied IV. Residential, Renter Occupied 3,096,602,265 52.94% 3,474,658,680 53.73% 3,995,335,563 54.33% 4,546,560,603 55.18% 4,944,071,553 55.02% 519,000,732 8.87% 601,941,408 9.31% 694,636,372 9.45% 806,355,576 9.79% 9,415,670 0.16% 9,913,949 0.15% 7,539,464 0.10% 7,087,816 0.09% 6,282,822 0.07% 18,057,463 0.31% 19,440,158 0.30% 22,745,061 0.31% 27,954,627 0.34% 31,055,866 0.35% VII. Historic Commercial 299,793 0.01% 272,282 0.00% 318,730 0.00% 196,913 0.00% 156,244 0.00% VIII. Historic Rental Residential 146,766 0.00% 176,476 0.00% 198,493 0.00% 202,268 0.00% 236,929 0.00% n/a n/a n/a n/a n/a n/a n/a n/a 51,408 0.00% V. Railroads VI. Historic Owner Residential, Enterprise & Trade Zones IX. Possessory Interests All Property Percent Change From Previous Year 909,875,313 10.13% $5,849,548,818 $6,467,201,516 $7,353,331,088 $8,239,671,672 $8,985,711,830 8.07% 10.56% 13.70% 12.05% 9.05% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. Notes: 1Values from the 2008 Abstract have been adjusted to the Net Assessed Value appearing on the Levy Limit Calculation Worksheet. 2 Values from the 2009 Abstract have been adjusted to the Net Assessed Value appearing on the 5/6/09 Property Tax Oversight Commission Levy Limit Calculation Worksheet. 16-63 Pima County FY 2009/2010 Adopted Budget PROPERTY TAX LEVIES AND COLLECTIONS - 10 YEAR HISTORY (in thousands) Collected through June 30th End of Tax Fiscal Year(1) Fiscal Year Original Real Property Tax Levy Tax Roll Corrections Adjusted Levy Amount Percent of Original Levy Amount Percent of Adjusted Levy 1998-99 180,550 -1,553 178,997 172,330 95.4% 179,489 100.3% 1999-00 201,925 -1,167 200,758 192,409 95.3% 200,970 100.1% 2000-01 214,642 -974 213,668 204,424 95.2% 213,578 100.0% 2001-02 228,477 -1,023 227,454 218,192 95.5% 227,178 99.9% 2002-03 241,416 -1,013 240,403 231,619 95.9% 240,285 100.0% 2003-04 260,570 -987 259,583 250,929 96.3% 259,564 100.0% 2004-05 281,172 -494 280,678 271,841 96.7% 280,508 99.9% 2005-06 302,127 -78 302,049 292,019 96.7% 301,464 99.8% 2006-07 330,240 -322 329,918 318,520 96.5% 329,522 99.9% 2007-08 362,535 -602 361,933 348,741 96.2% 348,741 96.4% Source: Pima County Comprehensive Annual Financial Report, June 30, 2008. (1) Collected through June 30, 2008(1) Amounts collected are on a cash basis rather than the modified accrual basis used in the financial statements. 16-64 Pima County FY 2009/2010 Adopted Budget PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS - 10 YEAR HISTORY(1) (Per $100 Net Assessed Value) (1) (2) (3) (4) (5) Fiscal Year Pima County Regional Flood Control District(2) 2000/01 5.0565 0.3046 0.2024 0.0000 0.5123 1.5574 1.1270 0.2918 0.1300 2001/02 5.0158 0.3546 0.2124 0.0000 0.4974 1.5470 1.1202 0.2828 0.1300 2002/03 4.9328 0.3546 0.2124 0.0000 0.4889 1.5333 1.1202 0.2706 0.1300 2003/04 4.9311 0.3546 0.2124 0.0000 0.4717 1.4884 1.1569 0.2513 0.1200 2004/05 4.9297 0.3546 0.2124 0.0000 0.4560 1.3428 1.1847 0.2383 0.1200 2005/06 4.8290 0.3746 0.2575 0.0000 0.4358 1.3114 1.2364 0.2383 0.1200 2006/07 4.5985 0.3746 0.3675 0.0000 0.0000 1.2515 1.2257 0.2383 0.1200 2007/08 4.3253 0.3446 0.3975 0.0000 0.0000 1.1845 1.1321 0.2258 0.1000 2008/09 4.0374 0.2935 0.3393 0.0000 0.0000 1.1355 0.9601 0.2143 0.1000 2009/10 4.0639 0.2635 0.2643 0.0000 0.3306 1.0770 0.9344 0.2035 0.1000 County Free Library State of Arizona State Education Assistance Junior College District(3) City of Tucson(4) City of South Tucson Central AZ Water Conservation District(5) Some rates apply to limited areas or base measures. The Regional Flood Control District property tax applies to real property and not personal property. Combined adopted tax rate for Pima Community College district during fiscal year 2009/10, which reflects an adopted primary property tax rate of $0.9356 pursuant to A.R.S. §42-17051 and §42-17052 and an adopted secondary rate of $0.1414. As the closed roll valuation of property within the district exceeded the primary net assessed value under A.R.S. §42-17052 and the district adopted a primary levy not to exceed $84,070,000, the actual primary tax rate upon which property within the district was taxed during fiscal year 2009/10 was $0.9330, while the secondary tax rate was $0.1414. Combined adopted tax rate for City of Tucson during fiscal year 2009/10, which reflects an adopted primary property tax rate of $0.3144 pursuant to A.R.S. §42-17051 and §42-17052 and an adopted secondary rate of $0.6200. As the closed roll valuation of property within the City of Tucson exceeded the primary net assessed value under A.R.S. §42-17052 and the City adopted a primary levy not to exceed $11,404,150, the actual primary tax rate upon which property within the City of Tucson was taxed during fiscal year 2009/10 was $0.3136, while the secondary tax rate was $0.6200. Under the Central Arizona Water Conservation District is a Ground Water Replenishment District with a per Acre Foot Water Fee of $187.00 in fiscal year 2000/01, $188.00 in 2001/02, $198.00 in 2002/03, $199.00 in 2003/04, $208.00 in 2004/05, $226.00 in 2005/06, $251.00 in 2006/07, $265.00 in 2007/08, $305.00 in 2008/09, and $333.00 in 2009/10. 16-65 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY POPULATION CITIES & TOWNS AND UNINCORPORATED AREAS: 1995 - 2008 Incorporated Towns & Cities Unincorporated Pima County Total Pima County Year Population Annual % Change Population Annual % Change Population Annual % Change 1995 474,221 3.91% 269,783 1.11% 744,004 2.88% 1996 484,736 2.22% 282,408 4.68% 767,144 3.11% 1997 496,388 2.40% 288,396 2.12% 784,784 2.30% 1998 512,372 3.22% 290,129 0.60% 802,501 2.26% 1999 523,879 2.25% 300,973 3.74% 824,852 2.79% 2000 538,716 2.83% 310,029 3.01% 848,745 2.90% 2001 556,695 3.33% 313,915 1.25% 870,610 2.58% 2002 569,880 2.37% 320,665 2.15% 890,545 2.29% 2003 585,660 2.77% 325,500 1.51% 911,160 2.31% 2004 599,095 2.29% 332,740 2.22% 931,835 2.27% 2005 615,515 2.74% 342,120 2.82% 957,635 2.77% 2006 629,175 2.22% 352,105 2.92% 981,280 2.47% 2007 642,870 2.18% 360,365 2.35% 1,003,235 2.24% 2008 649,916 1.10% 364,107 1.04% 1,014,023 1.08% Note: Population as of July 1 of the indicated year. Sources: Pima Association of Governments, Population Estimates, 1980 – 2005, for population from 1995 through 2000; Arizona Department of Economic Security, Research Administration, Population Statistics Unit, Population Estimates for Arizona’s Counties, Incorporated Places and Balance of County, for population from 2001 through 2006; and Arizona Department of Commerce, Population Statistics Unit, Population Estimates for Arizona’s Counties, Incorporated Places and Balance of County, for 2007 and 2008 population. 16-66 Pima County FY 2009/2010 Adopted Budget POPULATION ESTIMATES & PROJECTIONS PIMA COUNTY COMPARED WITH ARIZONA, MARICOPA COUNTY AND OTHER COUNTIES FOR YEARS 2000 - 2008, 2010, 2020, 2030, 2040, 2050 Arizona Pima County Maricopa County % of State Population % of State Other Counties Population % of State Year Population Population 2000 5,130,632 843,746 16.45% 3,072,149 59.88% 1,214,737 23.68% 2001 5,319,785 870,610 16.37% 3,192,125 60.00% 1,257,050 23.63% 2002 5,470,720 890,545 16.28% 3,296,250 60.25% 1,283,925 23.47% 2003 5,642,725 911,160 16.15% 3,406,170 60.36% 1,325,395 23.49% 2004 5,845,250 931,835 15.94% 3,537,630 60.52% 1,375,785 23.54% 2005 6,077,740 957,635 15.76% 3,681,300 60.57% 1,438,805 23.67% 2006 6,305,210 981,280 15.56% 3,792,675 60.15% 1,531,255 24.29% 2007 6,500,194 1,003,235 15.43% 3,907,492 60.11% 1,589,467 24.45% 2008 6,629,455 1,014,023 15.30% 3,987,942 60.15% 1,627,490 24.55% 2010 6,999,810 1,070,723 15.30% 4,217,427 60.25% 1,711,660 24.45% 2020 8,779,567 1,271,912 14.49% 5,276,074 60.09% 2,231,581 25.42% 2030 10,347,543 1,442,420 13.94% 6,207,980 59.99% 2,697,143 26.07% 2040 11,693,553 1,585,983 13.56% 7,009,664 59.94% 3,097,906 26.49% 2050 12,830,829 1,709,026 13.32% 7,661,423 59.71% 3,460,380 26.97% Source for April 1, 2000, census population: Tables DP-1. Profile of General Demographic Characteristics: 2000, for Arizona, Maricopa County and Pima County, U. S. Bureau of the Census. Source for July 1, 2001, to July 1, 2006, population estimates: Population Estimates for Arizona’s Counties, Incorporated Places and Balance of County, Arizona Department of Economic Security, Research Administration, Population Statistics Unit. Source for July 1, 2007, and July 1, 2008, population estimates: Population Estimates for Arizona’s Counties, Incorporated Places and Balance of County, Arizona Department of Commerce, Population Statistics Unit. Source for July 1, 2010, to July 1, 2050, population projections: Arizona State and County Projections 2006-2055, Arizona Department of Economic Security, Research Administration, Population Statistics Unit, March 31, 2006. 16-67 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY POPULATION & EMPLOYMENT: 10-YEAR HISTORY Year Population as of July 1 Total Employment Unemployment Rate Natural Resources & Mining 1999 824,852 389,200 3.2% 1,900 2000 848,745 393,700 3.7% 2001 870,610 395,500 2002 890,545 2003 Manufacturing Private Service Providers Government Services 22,100 30,300 209,000 70,100 1,800 22,900 32,900 216,100 73,300 4.3% 1,800 22,700 33,000 213,100 73,800 399,300 5.7% 1,500 22,500 30,500 213,400 74,900 911,160 405,800 5.3% 1,100 22,900 28,600 216,800 75,700 2004 931,835 417,800 4.6% 1,300 24,000 28,400 226,400 76,900 2005 957,635 419,800 4.4% 1,400 25,700 28,300 234,200 77,100 2006 981,280 431,600 4.0% 1,600 27,900 28,100 245,700 76,300 2007 1,003,235 442,500 3.7% 1,800 26,500 27,500 251,700 77,900 2008 1,014,023 454,100 5.1% 1,900 22,600 27,300 248,700 80,600 Construction Sources: Calendar year employment and unemployment rate information from U.S. Department of Labor, Bureau of Labor Statistics. Population estimates for 1999 and 2000 are from Pima Association of Governments, Population Estimates, 1980 - 2005. Estimates for 2001 through 2006 are from the Arizona Department of Economic Security, Research Administration, Population Statistics Unit, Population Estimates for Arizona's Counties, Incorporated Places and Balance of County. Estimates for July 1, 2007, and July 1, 2008, are from the Arizona Department of Commerce, Population Statistics Unit, Population Estimates for Arizona's Counties, Incorporated Places and Balance of County. 16-68 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State & ZIP Code is Tucson, AZ 85701 unless otherwise noted. County Operator Telecommunications Device for the Hearing Impaired Superior Court Building Old Courthouse Administration Building Health & Welfare Building Legal Services Building Public Works Building Bank of America Building 740-8011 740-8093 110 W. Congress Street 115 N. Church Avenue 130 W. Congress Street 150 W. Congress Street 32 N. Stone Avenue 201 N. Stone Avenue 33 N. Stone Avenue County Administration 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 115 N. Church Ave, 3rd Fl 130 W. Congress St, 5th Fl 130 W. Congress St, 10th Fl 3434 E. 22nd Street Tucson, AZ 85713 130 W. Congress St, 10th Fl 2825 E. District St Tucson, AZ 85714 150 W. Congress St, 4th Fl 150 W. Congress St, 6th Fl 130 W. Congress St, 3rd Fl 115 N. Church Ave, 1st Fl 115 N. Church Ave, 1st Fl 740-2738 740-8126 740-8051 740-8094 740-8126 740-8172 740-8449 740-8751 351-6830 Hank Atha 130 W. Congress St, 10th Fl 740-3992 Margaret Kish 2797 E. Ajo Way Tucson, AZ 85713 2797 E. Ajo Way Tucson, AZ 85713 2797 E. Ajo Way Tucson, AZ 85713 33 N. Stone Ave, 7th Fl 243-6745 Supervisor District 1 Supervisor District 2 Supervisor District 3 Supervisor District 4 Supervisor District 5 Assessor Clerk of the Board County Administrator Elections Ann Day Ramón Valadez Sharon Bronson Raymond Carroll Richard Elías Bill Staples Lori Godoshian C. H. Huckelberry Brad R. Nelson Finance & Risk Management Forensic Science Center Tom Burke Dr. Bruce O. Parks Human Resources Information Technology Procurement Recorder Treasurer Gwyn Hatcher Lionel Bittner George Widugiris F. Ann Rodriguez Elizabeth Ford 740-3030 243-8600 740-8672 740-8322 740-8161 740-4350 740-8775 Community & Economic Development Community & Economic Development Admin Community Development & Neighborhood Conservation Community Services, Employment & Training Education/Teen Center Art Eckstrom Art Eckstrom Economic Development & Tourism County Free Library Kino Sports Complex Tom Moulton Nancy Ledeboer Chris Bartos School Superintendent Stadium District Dr. Linda Arzoumanian Chris Bartos 16-69 101 N. Stone Ave, 4th Fl 2500 E. Ajo Way Tucson, AZ 85713 130 W. Congress St, 4th Fl 2500 E. Ajo Way Tucson, AZ 85713 243-6741 243-6741 243-7353 594-5601 434-1301 740-8451 434-1301 Pima County FY 2009/2010 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS Justice & Law Enforcement Clerk of the Superior Court Constables County Attorney Indigent Defense Indigent Defense Justice Court Ajo Justice Court Green Valley Justice Courts Tucson Juvenile Court Office of Court Appointed Counsel Public Fiduciary Sheriff Superior Court 110 W. Congress St, 1st Fl 32 N. Stone Ave, 1st Fl 32 N. Stone Ave, 14th Fl 32 N. Stone Ave, 8th Fl 33 N. Stone Ave, Ste 2100 111 La Mina Avenue, Ajo, AZ 85321 Judge Gail Wight 601 N. La Cañada Drive, Green Valley, AZ 85614 Presiding Judge Maria Felix 115 N. Church Ave Presiding Judge Patricia Escher 2225 E. Ajo Way, Tucson, AZ 85713 Lindy Funkhouser 130 W. Congress St, 10th Fl Patricia A. Noland Vince Roberts, Admin Constable Barbara LaWall Isabel Garcia, Legal Defender Robert Hirsch, Public Defender Judge Maria Alvillar Anita Royal Clarence W. Dupnik Presiding Judge Jan E. Kearney 740-3201 740-5442 740-5622 740-5775 243-6800 387-7684 648-0658 740-3505 740-2054 740-8311 10 E. Pennington, 2nd Fl 1750 E. Benson Highway, Tucson, AZ 85714 110 W. Congress St, 4th Fl 740-5471 741-4700 3950 S. Country Club Rd, Ste 300 Tucson, AZ 85714 3950 S. Country Club Rd, Ste 400 Tucson, AZ 85714 3950 S. Country Club Rd, Ste 100 Tucson, AZ 85714 243-7838 740-3155 Medical Services Institutional Health Larry Kraus Pima Health System & Services Public Health Patricia Alvarez-Hurley Sherry Daniels 243-8385 243-7704 Public Works Capital Projects Development Services Environmental Quality/ Solid Waste Management Facilities Management Fleet Services Graphic Services Natural Resources, Parks & Recreation Public Works Admin Regional Flood Control District Transportation Regional Wastewater Reclamation Mary Tyson Carmine DeBonis, Jr. Ursula Kramer 33 N. Stone Ave, 7th Fl 201 N. Stone Ave, 1st Fl 150 W. Congress St, 1st Fl 243-7162 740-6506 740-3352 Reid H. Spaulding Frank Samaniego 740-3104 740-2670 243-1984 877-6209 John Bernal Suzanne Shields 150 W. Congress St, 5th Fl 1301 S. Mission Rd Tucson, AZ 85713 17 E. Pennington, 1st Fl 3500 W. River Rd Tucson, AZ 85741 130 W. Congress St, 10th Fl 97 E Congress, 3rd Fl Priscilla Cornelio Michael Gritzuk 201 N. Stone Ave, 3rd Fl 201 N. Stone Ave, 8th Fl 740-6340 740-6549 Susan Beebe Rafael Payan 16-70 740-8480 243-1881