Pima County Arizona Adopted Budget Fiscal Year 2008/2009 PIMA COUNTY, ARIZONA ADOPTED BUDGET FISCAL YEAR 2008/2009 RICHARD ELÍAS, CHAIR District 5 RAMÓN VALADEZ, VICE CHAIR SHARON BRONSON, ACTING CHAIR District 2 District 3 ANN DAY, MEMBER RAYMOND CARROLL, MEMBER District 1 District 4 Submitted by: C. H. HUCKELBERRY COUNTY ADMINISTRATOR Prepared by the Finance and Risk Management Department Thomas Burke, Director J. Thomas House, Budget Division Manager Robert W. Johnson, Budget Supervisor Cris Simon, Budget Supervisor BUDGET STAFF Bruce Basemann John Bruno Carey Dean Peggy Czapko Craig Horn John McGuire Melanie Parker Victor Rodriguez Margaret Rudd Stephanie Storch Bill Tisch Pima County FY 2008/2009 Adopted Budget PREFACE The Fiscal Year 2008/2009 Adopted Budget publication was developed to serve the needs of an audience that ranges from the Board of Supervisors and County Administration to the County departments and the general public. Since the need for financial information and detail varies with each group, the budget is presented in different formats, with differing levels of detail. The Budget Issues section starts with a two-page brief that discusses the primary issues that the Board of Supervisors and County Administrator had to confront in developing the final budget. Since there are many who require more information on these considerations, the County Administrator’s Recommended Budget, Tentative Budget, and Final Budget memoranda are also included in this section. These memoranda not only serve the purpose of providing background information on the fiscal year 2008/09 budget process, they also provide permanent documentation of the issues, considerations, and financial planning that went into the budget development. Those individuals who are only interested in a broad-brush view of the budget may find all the information they require, by reviewing the Summary of All Activity by Fund (Schedule A) in the State Reports section of this publication. This schedule provides the total available resources and the total expenditures by fund. Since others require a more comprehensive review of the budget, the Budget Overview section includes a discussion of Pima County’s Financial Structure, as well as presentations of the expenditures, revenues, full time equivalents (positions with funded hours), and capital projects for fiscal year 2008/09. The Budget Planning Practices section details the financial policies and provides an overview of the goals that guide Pima County’s budget development process. The financial segment discusses the balanced budget requirement, taxes, the General Fund ending fund balance, accountability, and many other items that impact the budget development. The nonfinancial segment provides a general view of the nonfinancial and strategic planning goals and mission considerations that guide the departments. Finally, detailed information on the program budgets are presented in the Functional Areas section. The introductory information in each functional area provides the program and department totals for expenditures, revenues, and full time equivalents, while the function statements, goals and objectives, performance measures, and financial summaries are presented in the department budget segments. Executive Director The Governmental Finance Officers Association of the United States and Canada (GFOA) Presented an award of Distinguished Presentation to Pima County for its annual budget for the fiscal year beginning July 1, 2007. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operational guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. This page intentionally left blank. Pima County FY 2008/2009 Adopted Budget TABLE OF CONTENTS PIMA COUNTY CHARACTERISTICS Arizona & Pima County Maps ............................................................................................... 1-1 Background Information ........................................................................................................ 1-2 Demographic Data ................................................................................................................ 1-4 INTRODUCTION Organization.......................................................................................................................... 2-1 Services Provided ................................................................................................................. 2-2 The Budgetary Process......................................................................................................... 2-3 Fund Composition ........................................................................................................... 2-3 Basis of Presentation ...................................................................................................... 2-3 Basis of Budgeting .......................................................................................................... 2-3 Budgetary Control ........................................................................................................... 2-3 Budget Amendments....................................................................................................... 2-4 Budget Preparation and Approval ................................................................................... 2-4 LEGAL REQUIREMENTS County Spending Limitation .................................................................................................. 3-1 Tentative Budget Preparation and Publication...................................................................... 3-1 Final Budget Adoption........................................................................................................... 3-2 Budget Revisions .................................................................................................................. 3-2 Truth in Taxation ................................................................................................................... 3-2 Adoption of Tax Levy ............................................................................................................ 3-3 Property Tax Levy Limitation................................................................................................. 3-3 Pima County Budget Resolution ........................................................................................... 3-7 County Free Library District Budget Resolution .................................................................... 3-8 Flood Control District Budget Resolution .............................................................................. 3-9 Stadium District Budget Resolution....................................................................................... 3-10 Levy of Taxes Resolution...................................................................................................... 3-11 BUDGET ISSUES Issues Synopsis .................................................................................................................... 4-1 Recommended Budget Memorandum .................................................................................. 4-3 Tentative Budget Memorandum............................................................................................ 4-31 Adopted Budget Memorandum ............................................................................................. 4-35 Budget Adjustment - Pima Health System ............................................................................ 4-37 BUDGET OVERVIEW Summary of Overview........................................................................................................... 5-1 Financial Structure ................................................................................................................ 5-3 Consolidated Overview of County Budget by Fund .............................................................. 5-7 Total County Budget by Source and Use.............................................................................. 5-8 Revenues & Expenditures for Fiscal Years 2006/2007 Through 2008/2009 ........................ 5-9 Budget in Brief 2008/2009..................................................................................................... 5-11 Full Time Equivalent Positions .............................................................................................. 5-17 Capital Improvement Program .............................................................................................. 5-21 BUDGET PLANNING PRACTICES Financial Policies .................................................................................................................. 6-1 Non Financial and Strategic Planning ................................................................................... 6-13 i Pima County FY 2008/2009 Adopted Budget STATE REPORTS Summary of Reports ............................................................................................................. 7-1 Summary Schedule of Estimated Revenues and Expenditures/Expenses........................... 7-2 Summary of Tax Levy and Tax Rate Information.................................................................. 7-3 Summary by Fund Type of Revenues................................................................................... 7-5 Summary by Fund Type of Other Financing Sources and Interfund Transfers..................... 7-9 Summary by Department of Expenditures/Expenses Within Each Fund Type ..................... 7-12 Summary by Functional Area and Department of Expenditures/Expenses .......................... 7-14 SUMMARY SCHEDULES Summary of Schedules ......................................................................................................... 8-1 Fiscal Years 2006/2007 - 2008/2009 Summary of Changes in Fund Balances......................................................................... 8-2 Summary of Expenditures by Fund and Super Department............................................ 8-5 Summary of Revenues by Fund and Category ............................................................... 8-8 Summary of Expenditures by Functional Area and Super Department........................... 8-12 Summary of Revenues by Functional Area and Super Department ............................... 8-14 Summary of Expenditures by Fund and Object: Department.......................................... 8-16 Summary of Adopted Full Time Equivalent Positions ..................................................... 8-20 Fiscal Years 2008/2009 - 2012/2013 & Beyond Summary of Active Capital Improvement Projects .......................................................... 8-22 Fiscal Year 2008/2009 Summary of Adopted Supplemental Packages............................................................... 8-28 REVENUE SOURCES Purpose, Source List, and Dollar Summary .......................................................................... 9-1 General Fund ....................................................................................................................... 9-2 Capital Projects Fund............................................................................................................ 9-5 Communications Fund .......................................................................................................... 9-6 County Free Library .............................................................................................................. 9-7 Debt Service.......................................................................................................................... 9-8 Development Services .......................................................................................................... 9-9 Economic Development and Tourism ................................................................................... 9-10 Employment and Training ..................................................................................................... 9-11 Environmental Quality ........................................................................................................... 9-12 Fleet Services ....................................................................................................................... 9-13 Graphic Services Production................................................................................................. 9-14 Improvement Districts ........................................................................................................... 9-15 Medical Services ................................................................................................................... 9-16 Other Special Revenue Funds .............................................................................................. 9-17 Parking Garages ................................................................................................................... 9-19 Public Health ......................................................................................................................... 9-20 Regional Flood Control District ............................................................................................. 9-21 Risk Management ................................................................................................................. 9-22 Solid Waste Management ..................................................................................................... 9-23 Stadium District ..................................................................................................................... 9-24 Transportation ....................................................................................................................... 9-25 Wastewater Reclamation ...................................................................................................... 9-27 Summary of Revenue Changes by Fund, Department, and Category.................................. 9-28 ii Pima County FY 2008/2009 Adopted Budget FUNCTIONAL AREAS BY PROGRAM County Administration Summary of Expenditures by Fund: Program ....................................................................... 10-1 Summary of Revenues by Fund: Program............................................................................ 10-3 Summary of Full Time Equivalents: Program........................................................................ 10-5 Assessor ............................................................................................................................... 10-7 Board of Supervisors............................................................................................................. 10-11 Clerk of the Board ................................................................................................................. 10-15 County Administrator............................................................................................................. 10-19 Elections................................................................................................................................ 10-23 Finance & Risk Management ................................................................................................ 10-27 Forensic Science Center....................................................................................................... 10-35 Human Resources ................................................................................................................ 10-39 Information Technology......................................................................................................... 10-45 Non Departmental ................................................................................................................. 10-51 Procurement.......................................................................................................................... 10-61 Recorder ............................................................................................................................... 10-69 Treasurer............................................................................................................................... 10-75 Community & Economic Development Summary of Expenditures by Fund: Program ....................................................................... 11-1 Summary of Revenues by Fund: Program............................................................................ 11-2 Summary of Full Time Equivalents: Program........................................................................ 11-3 Community & Economic Development Administration.......................................................... 11-5 Community Development & Neighborhood Conservation..................................................... 11-9 Community Development & Neighborhood Conservation Outside Agencies.................. 11-23 Community Resources.......................................................................................................... 11-25 Community Services, Employment & Training...................................................................... 11-31 County Free Library .............................................................................................................. 11-35 Economic Development & Tourism....................................................................................... 11-43 School Superintendent.......................................................................................................... 11-47 Stadium District ..................................................................................................................... 11-55 Justice & Law Enforcement Summary of Expenditures by Fund: Program ....................................................................... 12-1 Summary of Revenues by Fund: Program............................................................................ 12-3 Summary of Full Time Equivalents: Program........................................................................ 12-5 Clerk of the Superior Court ................................................................................................... 12-7 Constables ............................................................................................................................ 12-19 County Attorney .................................................................................................................... 12-25 Indigent Defense ................................................................................................................... 12-35 Justice Court Ajo ................................................................................................................... 12-39 Justice Court Green Valley ................................................................................................... 12-45 Justice Courts Tucson........................................................................................................... 12-49 Juvenile Court ....................................................................................................................... 12-55 Office of Court Appointed Counsel........................................................................................ 12-63 Public Fiduciary..................................................................................................................... 12-67 Sheriff.................................................................................................................................... 12-71 Superior Court....................................................................................................................... 12-83 iii Pima County FY 2008/2009 Adopted Budget Medical Services Summary of Expenditures by Fund: Program ....................................................................... 13-1 Summary of Revenues by Fund: Program............................................................................ 13-2 Summary of Full Time Equivalents: Program........................................................................ 13-3 Institutional Health................................................................................................................. 13-5 Pima Health System & Services ........................................................................................... 13-11 Public Health ......................................................................................................................... 13-19 Public Works Summary of Expenditures by Fund: Program ....................................................................... 14-1 Summary of Revenues by Fund: Program............................................................................ 14-3 Summary of Full Time Equivalents: Program........................................................................ 14-5 Capital Projects ..................................................................................................................... 14-7 Capital Projects List ........................................................................................................ 14-10 Development Services .......................................................................................................... 14-15 Environmental Quality ........................................................................................................... 14-23 Facilities Management .......................................................................................................... 14-31 Fleet Services ....................................................................................................................... 14-39 Graphic Services................................................................................................................... 14-47 Natural Resources, Parks & Recreation ............................................................................... 14-51 Public Works Administration ................................................................................................. 14-61 Regional Flood Control District ............................................................................................. 14-67 Solid Waste Management ..................................................................................................... 14-77 Transportation ....................................................................................................................... 14-83 Wastewater Reclamation ...................................................................................................... 14-91 SUPPLEMENTAL INFORMATION Supplemental Information Summary..................................................................................... 15-1 Glossary of Terms and Acronyms......................................................................................... 15-2 Super Department Listing ..................................................................................................... 15-22 Pima County Budget Policies................................................................................................ 15-26 Pima County Debt Policies and Practices............................................................................. 15-36 Bonding Disclosure, Accountability And Implementation ...................................................... 15-40 Long Term Debt Service Schedules ..................................................................................... 15-47 Valuation Of Property For Taxing Purposes In Arizona ........................................................ 15-57 Components of Arizona’s Property Tax System ................................................................... 15-58 Full Cash Values By Class: 2004 - 2008............................................................................... 15-59 Limited Values By Class: 2004 - 2008 .................................................................................. 15-60 Assessment Ratios By Class: 2004 - 2008 ........................................................................... 15-61 Secondary Net Assessed Values By Class: 2004 - 2008 ..................................................... 15-62 Primary Net Assessed Values By Class: 2004 - 2008 .......................................................... 15-63 Property Tax Levies And Collections - Ten Year History ...................................................... 15-64 Property Tax Rates-Direct and Overlapping Governments-Ten Year History ...................... 15-65 Pima County Population, Cities & Towns, and Unincorporated Areas: 1995 - 2007 ............ 15-66 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2007, 2010, 2020, 2030, 2040, 2050 ................................. 15-67 Population & Employment - Ten Year History....................................................................... 15-68 Addresses & Telephone Numbers ........................................................................................ 15-69 iv Map provided by: Pima Association of Governments 1-1 Pima County FY 2008/2009 Adopted Budget PIMA COUNTY CHARACTERISTICS Pima County, the second largest of the four original counties, was created in 1864 and included nearly all of the southern Arizona area acquired from Mexico by the Gadsden Purchase. Settlement of the region by Europeans goes back to the 1690s with the arrival of Spanish settlers who encountered Native Americans already living here. During the first half of the 18th century, silver and gold were discovered and prospectors from Mexico swarmed into the region. The latter part of the 18th century saw expansion of mining and ranching in Pima County and an increase in population, despite ongoing threats from raiding Apaches. The Royal Presidio of San Augustin del Tucson was completed by 1781, and it remained the northernmost outpost of Mexico until the arrival of American soldiers in 1856. From a population of 395 in 1820, Tucson has grown to be the second largest city in Arizona. It has always served as the Pima County seat and was the Arizona territorial capital from 1867 to 1877. Tucson is home to the University of Arizona and many historical and cultural attractions. Just south of Tucson is the Mission San Xavier del Bac, founded in 1697 by Father Kino. The mission is still in use today. Within Pima County are two cactus forests, Saguaro National Park in the eastern portion and Organ Pipe Cactus National Monument in the western portion. Although greatly reduced from its original size, Pima County still covers 9,188.83 square miles. It ranges in elevation from 1,200 feet to the 9,185 foot peak of Mount Lemmon. Together, the San Xavier, Pascua Yaqui and Tohono O’odham reservations cover 42.1 percent of Pima County’s 5.88 million acres. Lands held in trust for the state’s schools comprise another 14.6 percent of the County’s land ownership, and 27.9 percent is held by Federal agencies as wildlife refuges, national forests, national parks and mounuments. Military reserves and bases occupy 1.2 percent, and local government holdings, used for parks and recreation, account for 0.2 percent. Privately owned lands comprise 14.0 percent of the County’s total acreage. Pima County has an Enterprise Zone, covering much of metropolitan Tucson and the unincorporated areas to the west and southwest of Tucson, and a foreign trade zone encompassing 468 acres on six sites in the metropolitan Tucson area. South Tucson and portions of the City of Tucson are located within an Empowerment Zone. Tax incentives are available for businesses locating within each of these zones. CLIMATE CHARACTERISTICS Daily Max Temperature1 Daily Min Temperature1 Average Precipitation1 Possible Sunshine2 Relative Humidity2 Average Wind Speed2 1 2 Month with Highest Average June (100.2º) July (73.4º) August (2.30") June (93%) December (48.5%) June (8.6 mph) Month with Lowest Average January (64.5º) January (38.9º) May/June (0.24") July (78%) June (23.0%) December (7.2 mph) Source: National Climate Data Center 1971-2000 Monthly Normals. Source: Western Regional Climate Center. 1-2 Annual Average 82.5º 54.8º Total Rainfall 12.17" 85% 39.0% 8.0 mph Pima County FY 2008/2009 Adopted Budget TRANSPORTATION FACILITIES Access to Pima County is provided by interstate and state highways, airlines, and railroads. City and County maintained roadways provide the intracounty transportation network for motor vehicles, along with bus services by the City of Tucson in the metropolitan Tucson area and by Pima County Rural Transit in many rural areas of the County. Interstate 10 passes through eastern Pima County, connecting Tucson and the surrounding area with Phoenix and cities farther west such as Los Angeles. Interstate 10 connects with Interstate 8 in central Pinal County, providing Pima County with good highway access to Yuma and San Diego. To the east, Interstate 10 connects the area with New Mexico and other points in the southern and southeastern United States. Interstate 19 comes from Nogales and the border with Mexico and ends where it connects with Interstate 10 in Tucson. There are many state routes passing through the County. State Route 77 in eastern Pima County leads north from Tucson and connects this part of the County with Globe, Miami, and the White Mountains of east-central Arizona. State Route 86 connects the more populated eastern part of the County with Tohono O’odham Nation lands in the center of the County and with Ajo in the western portion of the County. State Route 86 ends in the community of Why, where it meets State Route 85. State Route 85 goes south from this point to the Mexican border at Lukeville and connects with Mexico Highway 8, leading to the town of Rocky Point on the Gulf of California. State Route 85 goes north from Why to Ajo and on to Interstate 8 near the Maricopa County community of Gila Bend. Less traveled state routes also lead to other towns in southern Pima County. City and County roadways provide the remainder of the road network in the County. Pima County provides the road network for all of the unincorporated areas of the County, and the cities generally provide the road network within their boundaries. Eastern Pima County is served by Amtrak for passenger service and the Union Pacific Railroad for freight service. The main rail line runs through Tucson and connects the area with Los Angeles to the west and points to the east such as Houston and New Orleans. There also is a spur line which connects the main rail line with Nogales and the Mexican border to the south. Pima County has several small airports, an international airport and an Air Force base. The international airport, located on the south side of Tucson, serves as the major air terminal for southeastern Arizona. Eleven airlines provide passenger and air cargo services to other parts of Arizona, to other states, and to Mexico. Six smaller facilities in the County provide a variety of general aviation services. Davis-Monthan Air Force Base accommodates military aircraft and is not open to public use without permission from the Department of Defense. Source: Pima County Budget Division. TAX CHARACTERISTICS CORPORATE INCOME TAX Corporate income tax in Arizona is 6.968 percent of taxable income. The minimum Arizona corporate income tax is $50. SALES TAX Arizona has a general sales tax rate of 5.6 percent. South Tucson has a general sales tax of 2.5 percent and Marana, Oro Valley, Sahuarita, and Tucson have 2 percent tax rates. The Regional Transportation Authority has a 0.5 percent sales tax for transportation and mass transit improvements in the metropolitan area of eastern Pima County. 1-3 Pima County FY 2008/2009 Adopted Budget PAYROLL TAX Payroll taxes in Arizona are computed based upon federal filings by employers and employees. Generally, withholding for state payroll taxes is between 10 percent and 37 percent of federal withholding. Employers must also pay an unemployment insurance premium that ranges from .02 percent to 5.4 percent on the first $7,000 of wages for each employee in a calendar year. Employers may also be subject to a 0.10% job training tax. PROPERTY TAX For details regarding property taxes, please see the various tax schedules in the Supplemental Information section. POPULATION CHARACTERISTICS Population increased 140 percent between 1970 and 2000. Shown below are historical census population statistics for the County, unincorporated areas of the County, and the state of Arizona. POPULATION Pima County - Total Unincorporated Pima County Arizona 1970 351,667 82,514 1,775,399 1980 531,443 191,189 2,716,546 1990 666,880 245,219 3,665,228 2000 843,746 305,059 5,130,632 Source: U.S. Bureau of Census, Arizona Department of Economic Security. (Census on April 1 of each year.) POPULATION GROWTH RATES Average Annual Compounded Rate of Change 1970 - 1980 4.2% 8.8% 4.3% Pima County - Total Unincorporated Pima County Arizona 1980 - 1990 2.3% 2.5% 3.0% Source: Pima County Budget Division. AGE DISTRIBUTION 2000 Census 35.00% 30.00% 25.00% 20.00% 15.00% 10.00% 5.00% 0.00% 0 -14 United States 15 - 24 25 - 44 Arizona Source: Bureau of the Census, 2000 Census. 1-4 45 - 65 65 + Pima County 1990 - 2000 2.4% 2.2% 3.4% Pima County FY 2008/2009 Adopted Budget POPULATION DIVERSITY Racial Mix White & Hispanic/Latino (PERCENT OF TOTAL POPULATION, 2000) Native Hawaiian 0.1% Asian 2.1% (PERCENT OF TOTAL WHITE POPULATION, 2000) African American 3.0% 2+ races 3.2% Not Identified 9.2% American Indian 3.2% Hispanic or Latino 29.3% White alone 61.5% Other races 13.3% White 75.1% Source: Bureau of the Census, 2000 Census. Source: Bureau of the Census, 2000 Census. EMPLOYMENT CHARACTERISTICS UNEMPLOYMENT RATES Pima County Arizona United States 2002 2003 2004 2005 2006 2007 5.7% 6.0% 5.8% 5.3% 5.7% 6.0% 4.6% 4.9% 5.5% 4.4% 4.6% 5.1% 3.9% 4.1% 4.6% 3.7% 3.8% 4.6% Source: U.S. Department of Labor, Bureau of Labor Statistics. EMPLOYMENT BY INDUSTRY Percent of Non-Farm Employment, 2007 Natural Resources & Construction Mining 6.9% 0.5% Government Manufac turing 20.3% 7.2% Trade, Transport. & Utilities Other Services 16.7% 4.0% Information Services 1.6% Leisure & Hospitality 10.4% Financial Ac tivities 4.6% Education & Health Services 14.1% Professional & Business Servic es 13.7% Source: U.S. Department of Labor, Bureau of Labor Statistics. 1-5 Pima County FY 2008/2009 Adopted Budget MAJOR EMPLOYERS (Employers with 2,000 or more employees) Employer Employment Sector Raytheon Missile Systems State of Arizona University of Arizona 1 Pima County Tucson Unified School District Davis-Monthan Air Force Base City of Tucson1 Freeport-McMoRan Copper & Gold Wal-Mart Stores Carondelet Health Network University Medical Center TMC Health Care United States Border Patrol Tohono O’odham Nation Sunnyside Unified School District Pima Community College Fry's Food Stores Asarco Employer Solutions Group Northwest Health Amphitheater Unified School District Citi Manufacturing Government Government (College Ed.) Government Government (Ed. K-12) Government (Military) Government Mining Trade (Retail) Services (Health) Services (Health) Services (Health) Government Government Government (Ed. K-12) Government (College Ed.) Trade (Grocery) Mining Services (Business) Services (Health) Government (Ed. K-12) Services (Financial) Employees 2006 2007 11,184 12,515 9,927 10,754 10,354 10,535 8,131 8,397 7,419 8,018 8,233 7,701 5,848 6,031 4,900 5,840 5,625 5,805 4,319 4,766 3,094 3,304 3,474 3,038 2,763 2,975 3,825 2,725 2,690 2,685 2,211 2,325 1,806 2,268 1,950 2,185 2,131 2,131 1,808 2,124 2,187 2,096 2,000 1,900 Source: The Star 200 Directory, published by The Arizona Daily Star (March 16, 2008) and Pima County Budget Division. 1 Budgeted full-time equivalents reported for fiscal years 2006/07 and 2007/08. MAJOR MANUFACTURERS (Manufacturers with 400 or more employees) Company Type of Business Raytheon Missile Systems IBM Storage System Division Honeywell Aerospace Ventana Medical Systems Texas Instruments, Tucson Bombardier Aerospace Universal Avionics Systems Missile Manufacturing Computer Systems Aircraft Electronic Systems Medical Equipment Operation Amplifiers Aircraft Maintenance Aircraft Electronic Systems Employees 2006 2007 11,184 12,515 1,750 1,457 750 760 580 681 625 643 614 581 250 450 Source: The Star 200 Directory, published by The Arizona Daily Star (March 16, 2008). 1-6 Pima County FY 2008/2009 Adopted Budget EMPLOYMENT BY INDUSTRY based on North American Industry Classification System (NAICS) Industry Trade, Transportation & Utilities Educational & Health Services Professional & Business Services Leisure & Hospitality Manufacturing Construction Financial Activities Information Services Natural Resources & Mining Other Services Government Total Non-Farm Employment 2002 54,400 43,600 41,500 37,300 30,500 22,500 14,400 7,900 1,500 14,500 74,900 342,900 2003 55,100 45,600 41,200 37,100 28,600 22,900 15,500 7,500 1,100 14,500 75,700 345,200 2004 57,900 47,800 43,400 39,100 28,400 24,000 15,900 7,600 1,300 14,700 76,900 357,100 2005 59,600 50,500 45,900 39,800 28,300 25,700 16,500 7,200 1,400 14,700 77,100 366,700 2006 62,700 52,600 49,700 40,600 28,100 27,900 17,600 6,800 1,600 15,800 76,300 379,600 2007 63,900 54,200 52,300 39,800 27,500 26,400 17,800 6,000 1,800 15,500 77,900 383,100 Source: U.S. Department of Labor, Bureau of Labor Statistics. Sum by industry may not add to total because industry employment is rounded to nearest 100 employees. EMPLOYMENT BY OCCUPATION, 2007 Occupations Office & Administrative Support Occupations Sales & Related Occupations Food Preparation & Serving-Related Occupations Construction & Extraction Occupations Education, Training, & Library Occupations Healthcare Practitioners & Technical Occupations Transportation & Material Moving Occupations Management Occupations Production Occupations Installation, Maintenance, & Repair Occupations Business & Financial Operations Occupations Building & Grounds Cleaning & Maintenance Occupations Healthcare Support Occupations Architecture & Engineering Occupations Protective Service Occupations Personal Care & Service Occupations Computer & Mathematical Occupations Community & Social Services Occupations Life, Physical, & Social Science Occupations Arts, Design, Entertainment, Sports, & Media Occupations Legal Occupations Farming, Fishing, & Forestry Occupations Percent of Total 18.6% 9.5% 8.8% 6.4% 6.3% 5.4% 5.1% 5.0% 4.2% 4.1% 3.8% 3.5% 3.4% 3.0% 2.9% 2.7% 2.4% 1.7% 1.2% 1.1% 0.8% 0.1% Source: U.S. Department of Labor, Bureau of Labor Statistics, May 2007. NEW COMPANIES IN PIMA COUNTY (New Companies announced between 2007 and June 2008) Company Name Computer Designs Inc. Global Investment Recovery LifeCycle Logistics Target Fulfillment Center Solon America Corporation Latitude Corporation Stanley, Inc. Schletter Inc. Product or Service Custom Thermoforming Manufacturer Electronics Recycler Manufacturing Fulfillment Center for Internet Sales Photovoltaic Technology Manufacturing Precision Metal Manufacturing Passport Processing Center Manufacturer of Solar Mounting Systems Source: Tucson Regional Economic Opportunities, Inc. 1-7 # of Jobs 25 85 40 900 140 50 150 15 Pima County FY 2008/2009 Adopted Budget CONSTRUCTION ACTIVITY PIMA COUNTY: VALUE OF BUILDING PERMITS $3,000 Permitted Construction Value in Millions of Dollars $2,500 $2,000 $1,500 $1,000 $500 $0 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Source: Arizona Real Estate Center, W.P. Carey School of Business, Arizona State University. RETAIL SALES PIMA COUNTY RETAIL SALES (not including food sales) $9,000 Retail Sales in Millions of Dollars $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Source: Arizona Department of Revenue & Pima County Budget Division. 1-8 Pima County FY 2008/2009 Adopted Budget INTRODUCTION ORGANIZATION The governmental and administrative affairs of Pima County are directed by a five-member Board of Supervisors with each member elected from a designated district to serve a four-year term. The chairperson is selected by the Board from among its members. Other elected officials, often referred to as constitutional officers, are the Assessor, Clerk of the Superior Court, the Constables, County Attorney, Recorder, School Superintendent, Sheriff, and Treasurer. Presiding judges are appointed from elected members of the judicial bench. REPORTING RELATIONSHIPS Because of Arizona’s constitutional provisions and the requirements promulgated by Arizona Revised Statutes, the government of Pima County is organized to have a direct and indirect relationship with the Board of Supervisors. The Board of Supervisors has direct control over the County’s general government functions; community services; indigent defense; medical, health, and welfare services; and public works functions. These broad functions include the County’s internal governmental administrative/management activities; maintenance and construction of the County’s sewerage and sanitation infrastructures; County streets, roads, and bridges which comprise the County’s transportation infrastructure; natural resources, parks, community centers, recreational facilities, and libraries; and numerous clinics. Indirect relationships are maintained with the elected officials. BOARD OF SUPERVISORS The Pima County Board of Supervisors is responsible for establishing the policies of the County that provide direction for the various departments and for appointing a County Administrator. The Board has the legal authority and responsibility to establish spending limits and approve the budgets of all County departments, including those of the elected officials. The Board also sets the amount of taxes to be levied in the County. The members of the Board of Supervisors also sit as the Board of Directors on other boards, commissions, and/or committees such as the Corrections Officer Retirement Board, Board of Health, Metropolitan Tucson Convention and Visitors Bureau, Public Safety Retirement Board, Stadium District Board, Tucson-Pima Arts Council, and various Improvement Districts. The Board of Supervisors is also the statutory commission for the Tucson Airport Area Enterprise Zone and is the incorporator of the Pima County, Arizona Municipal Property Corporation. COUNTY ADMINISTRATOR Pima County’s chief appointed official is the County Administrator who serves at the pleasure of the Board of Supervisors. The County Administrator reports directly to the Board. With the exception of certain duties of elected officials’ departments, the County Administrator has direct responsibility for the oversight and operation of all County government functions in the areas of County Administration, Community & Economic Development, Justice & Law Enforcement, Medical Services, and Public Works. The County Administrator implements Board policy and has the responsibility for developing the annual County budget and submitting a recommended budget to the Board of Supervisors for their consideration. Subsequent to public hearings and Board approval, the County Administrator also compiles and publishes the Adopted Budget. 2-1 Pima County FY 2008/2009 Adopted Budget SERVICES PROVIDED Pima County offers a wide variety of governmental services that are organized into the following five functional areas: COUNTY ADMINISTRATION County Administration primarily provides internal administrative and support services to County departments directly serving the public. The departments comprising this function include the Assessor, Board of Supervisors, Clerk of the Board, Communications (a subordinate department under Information Technology), County Administrator, Elections, Finance & Risk Management, Forensic Science Center, Human Resources, Information Technology, Non Departmental, Procurement, Recorder, and the Treasurer. COMMUNITY & ECONOMIC DEVELOPMENT Community & Economic Development provides educational, cultural, social, economic development, and recreational programs to the public. The departments in this functional area are Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Resources; Community Services, Employment & Training; County Free Library; Economic Development & Tourism; School Superintendent; and the Stadium District. JUSTICE & LAW ENFORCEMENT Justice & Law Enforcement provides public safety, felony and misdemeanor investigation, and prosecution services for victims, witnesses, and those needing fiduciary assistance. Services are also provided in the areas of indigent defense, civil representation, correctional housing, and juvenile detention. Judicial services include jury selection, adjudication of trials, sentencing, and probation supervision. The child support services include Title IV-D and non-Title IV-D administrative functions such as maintaining child support, spousal maintenance, and special paternity case information; processing court orders; preparing and serving wage assignments; and receiving and processing court ordered payments. The departments within this area are the Clerk of the Superior Court, Constables, County Attorney, Indigent Defense, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, and Superior Court. MEDICAL SERVICES Medical Services provides patient medical services, various public health and animal control services, and medical assistance to indigents. The component departments are Institutional Health, Pima Health System & Services, and Public Health. These departments comprise the major portion of the Pima County Integrated Health Care System, a diverse set of payer and provider operations for which the Department of Institutional Health serves as the administrative oversight structure. PUBLIC WORKS Public Works provides construction, operations, and maintenance services related to the County infrastructure and related planning and environmental issues. The departments within this area are Capital Projects; Development Services; Environmental Quality; Facilities Management; Fleet Services; Graphic Services; Natural Resources, Parks & Recreation; Public Works Administration; Regional Flood Control District; Solid Waste Management; Transportation; and Wastewater Reclamation. 2-2 Pima County FY 2008/2009 Adopted Budget THE BUDGETARY PROCESS FUND COMPOSITION The County adopts budgets for all governmental and enterprise funds. The internal service funds: Communications, Fleet Services, Graphic Services, and Risk Management are described in the budget document, but are not included in the total amount budgeted. To do so would duplicate the revenues and expenditures of the internal service funds in the budget as a whole. BASIS OF PRESENTATION As in prior years, departments are budgeted on a cost center/account line item basis. Fiscal year 1998/99 was the first year the budget presentation included and emphasized the programmatic components of County services. Accordingly, the fiscal year 2008/09 budget shows the costs and funding associated with programs, regardless of the funding source. BASIS OF BUDGETING The budgets of the governmental funds are presented on a modified accrual basis. The basis of the modified accrual methodology refers to how expenditures and revenues are projected and recognized. Under this methodology, revenues are recognized when they are measurable and available to finance current expenditures. Expenditures, on the other hand, are generally recognized when incurred. Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year. The budgets of the proprietary funds are presented using the accrual basis. Under this methodology, revenues are recognized when they are earned, and expenses are recognized when they are incurred. Under the basis of budgeting for capital leases, the acquisition costs and corresponding proceeds of the capital lease agreement are recorded. Only the principal and interest payments applicable to the budget period are reflected in the budget document. Note that under the requirements of the new Government Accounting Standards Board Statement No. 34 (GASB 34), Countywide audited financial statements are now produced on a full accrual basis. However, GASB 34 also requires that supplemental financial statements be produced that will serve as a crosswalk between the accounting basis of the audited financial statements and the budget. BUDGETARY CONTROL The County’s adopted budget serves as a legal operating plan for the fiscal year. While its primary function is to provide a planning and allocation tool, it also serves management by providing the basis for measuring performance during the year. The adopted budget has two levels of budgetary constraints: 1) within the General Fund, expenditures may not legally exceed appropriations at the department level and 2) within each Special Revenue Fund department, Capital Projects, Debt Service, and the Enterprise Fund, expenditures may not legally exceed the level of the total funding source. It should be noted that while budget limitations are based upon expenditures, emphasis is given in the budget documents to Net Fund Impact (NFI) for governmental funds and Net Assets Impact (NAI) for proprietary funds. NFI and NAI show the difference between total revenues and total expenditures for the fiscal year, plus or minus net operating transfers and other financing sources, when appropriate. These concepts provide a clearer picture of how dollars are allocated, rather than emphasizing expenditures alone. For example, it is possible that a department could remain within its expenditure budget while, at the same time, fail to generate its corresponding budgeted revenues. In such an instance, more dollars would be required to meet the departmental and/or programmatic objectives than noted solely by the spending ceilings granted by the Board of Supervisors. 2-3 Pima County FY 2008/2009 Adopted Budget To monitor compliance with these budgetary expenditure projections are prepared by the Variances between these projections and the Administrator and the Board of Supervisors. monitoring performance, but also for adjusting resource utilization. constraints, on a monthly basis, both revenue and departments and compiled by the Budget Division. full year appropriations are reported to the County These analyses provide not only a mechanism for (when necessary) departmental operating plans and BUDGET AMENDMENTS While state statutes prohibit the County from exceeding the final adopted budget amount, the budget is still just a planning document, and as such remains sufficiently flexible to accommodate changes that may occur during the fiscal year. There are two categories of change that may be required to the adopted budget: 1) those affecting line items within a single department and 2) those requiring a transfer between departments or funds. In the first instance, departments retain the authority to modify line item amounts within their own budgets, provided the total program budgeted amount remains unchanged. In the second instance, the County Administrator has the authority to evaluate departmental requests for changes between departments and make recommendations for approval to the Board of Supervisors. Should the County Administrator recommend the change to the Board of Supervisors, the recommendation will be considered at a regularly scheduled, open meeting of the Board. BUDGET PREPARATION AND APPROVAL The budget of Pima County is comprised of two components: 1) departmental operating budgets and 2) the Capital Improvement Budget. Departmental Operating Budgets All departments within each functional area, except those scheduled to develop zero base budgets, are required to prepare their next year’s budget requests using a target-based budgeting approach. Under this approach, base budgets are developed wherein revenues are assumed to be identical with those of the prior year, unless new revenues are clearly identified. Additionally, expenditures are assumed identical to those of the prior year after adjusting for such items as: 1) Board of Supervisors’ approved programs, 2) changes in employee benefits, 3) Internal Service Fund charges, 4) one-time expenses, 5) annualized cost of prior year positions, 6) annualized part-year costs associated with ongoing programs, and 7) annualized cost of prior year employee compensation. In keeping with the target-based model, departments may also submit requests for supplemental funding, if they believe their base budget requests are too low to fund all programmatic needs. These supplemental requests must detail all needed support, including personal services, supplies and services, and capital. Supplemental requests must also identify the requested funding source. Additionally, supplemental requests must be prioritized for the department as a whole, and include an impact statement (should supplemental funding be denied) detailing the opportunity lost, mandate not met, measurement of services not provided, or outcome not achieved. After these departmental budget requests are prepared, they are verified, corrected as necessary, and consolidated by the Budget Division for presentation to the County Administrator. The County Administrator then reviews and recommends base and supplemental requests to the Board of Supervisors (usually in the month of April or May). Following receipt and public discussion of this Recommended Budget, the Board of Supervisors, on or before the third Monday in July, adopts a Tentative Budget which sets a ceiling on expenditures that may be incurred for the County as a whole. The final step in the process is a public hearing and special Board meeting, where the Final Budget is adopted as required by Arizona Revised Statutes. Unless the budget process is accelerated, this special meeting is customarily held on the second Monday in August, for the adoption of the budget covering the fiscal year that began July 1. 2-4 Pima County FY 2008/2009 Adopted Budget Zero Base Budgets (ZBB) Board of Supervisors Policy No. D22.5, adopted on October 26, 1999, mandated that, beginning with fiscal year 2000/01, every department shall develop an annual budget using a zero base budget methodology at least once during each subsequent four year period. Under the ZBB approach, no target is established. The department evaluates its current level of operations, its programmatic structure, and its staffing in the context of its function statement and mandates. Organizational revisions are made, if beneficial to the achievement of department goals. Programs are then divided into services which define the department’s product, or benefit, to the County. Services are further subdivided into specific activities performed in order to deliver the services. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the year, the actual cost of each service can be captured and variances from budget monitored and analyzed. For fiscal year 2008/09, the following departments submitted budgets using the ZBB approach: Clerk of the Board; County Administrator; Institutional Health; Board of Supervisors; Solid Waste Management; Pima Health System & Services; Fleet Services; Clerk of the Superior Court; Superior Court. Capital Improvement Budget On an annual basis, the County Administrator’s office prepares a five-year Capital Improvement Plan (CIP) and a one-year Capital Improvement Budget (CIB). A summary of capital improvement projects for fiscal year 2008/09-2012/13 and beyond is provided in the Summary Schedules section, and a capital improvement program overview is provided in the Budget Overview section. Preparation and Approval Timetable A timetable for the budget preparation and approval processes for fiscal year 2008/09 is provided below. October 2, 2007 Financial Planning System (the budget system), released for early budgeting, year end projections and zero based budgeting November 5 – 8, 2007 Budget training for department representatives November 5, 2007 November 9, 2007 Base target budgets, assumptions, and other information are distributed to departments Budget Guide and FPS Users Manual posted on the County website December 21, 2007 Initial General Government Revenue Forecast February 5, 2008 Budgets due to the Budget Division from departments February 19, 2008 Zero Base Budgets due to the Budget Division from departments March 17 – 21, 2008 County Administrator meets with department directors and managers March 24 – April 14, 2008 County Administrator gives direction to the Budget Division April 24, 2008 County Administrator submits Recommended Budget to the Board May 20, 2008 Board of Supervisors Recommended Budget public hearings May 20, 2008 Board of Supervisors Tentative Budget adoption June 17, 2008 Board of Supervisors Final Budget adoption August 18, 2008 Board of Supervisors adoption of the Levy of Taxes 2-5 PIMA COUNTY ORGANIZATIONAL CHART RESIDENTS OF PIMA COUNTY Elected Officials Elected Officials BOARD OF SUPERVISORS ASSESSOR RECORDER CLERK OF THE SUPERIOR COURT CLERK OF THE BOARD SCHOOL SUPERINTENDENT CONSTABLES COUNTY ADMINISTRATOR SHERIFF COUNTY ATTORNEY JUSTICE COURTS SUPERIOR COURT JUVENILE COURT TREASURER ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT 2-6 MEDICAL SERVICES PUBLIC WORKS Pima County FY 2008/2009 Adopted Budget LEGAL REQUIREMENTS COUNTY SPENDING LIMITATION Pima County, like all counties and cities in Arizona, is subject to numerous budgetary and related legal requirements. Article 9, Section 20 of the Arizona Constitution sets limits on the County's legal budget capacity. In general, the Board of Supervisors, as the governing body of the County, cannot authorize expenditures from local revenues in excess of the expenditure limitation determined annually for Pima County by the Arizona Economic Estimates Commission. The expenditure limitation is determined each year by adjusting the amount of actual payments of local revenues received by the County during fiscal year 1979/80 to reflect inflation and subsequent population growth for the County. Not subject to this limitation are items such as bond proceeds, related debt service, interest earnings, special voter approved districts, certain highway user revenue funds, federal grant and aid funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. Arizona Revised Statute (ARS) § 42-17151, in effect, also mandates the adoption of a balanced budget for the County, as it requires the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. TENTATIVE BUDGET PREPARATION AND PUBLICATION State law (ARS § 42-17101) requires that on or before the third Monday in July of each fiscal year, the Board of Supervisors must prepare an estimate of the County’s expenditures and revenues. Pima County refers to these estimates as the Tentative Budget. According to ARS § 42-17101, this Tentative Budget must be included in the governing body’s minutes and must be fully itemized in accordance with forms supplied by the state Auditor General. (See the State Reports section.) ARS § 42-17102 defines those expenditures and revenues comprising the Tentative Budget. The Tentative Budget and state reports include all monies used for County purposes, interest and principal payments on bonds, the amount for each special levy provided by law, and the amount for unanticipated contingencies or emergencies. ARS § 42-17103 requires publication of the Tentative Budget once a week for at least two consecutive weeks. The published Tentative Budget must be accompanied by a notice of the scheduled date and time for a public hearing and special meeting regarding the proposed budget and taxes levied on property. ARS § 42-17104 specifies that the Board of Supervisors shall hold a public hearing and special meeting at which any taxpayer may appear and speak for or against the Tentative Budget and tax levy. This public hearing and special meeting must be held on or before the fourteenth day before the day the Board levies taxes. ARS § 42-17105 prescribes that once the Tentative Budget has been published, expenditures may not be increased above the published amounts; however, they may be decreased. In effect, with the publication of the Tentative Budget, the Board has set its maximum limits for expenditures, but these limits may be reduced upon adoption of the final budget. 3-1 Pima County FY 2008/2009 Adopted Budget FINAL BUDGET ADOPTION State law (ARS § 42-17105) specifies that after the hearing required by ARS § 42-17104, the Board of Supervisors must adopt the estimates of proposed expenditures for the fiscal year at a special meeting called for that purpose. The proposed expenditures become the final adopted budget for the current fiscal year when approved by a majority of the supervisors, provided that the total amounts proposed to be spent in the budget do not exceed the total amounts that were proposed for expenditures in the published estimates, i.e., the Tentative Budget. Copies of the Board of Supervisors’ resolutions adopting the fiscal year 2008/09 budgets for Pima County, the County Free Library District, the Flood Control District, and the Stadium District are provided on pages 3-7 through 3-10. BUDGET REVISIONS ARS § 42-17106 requires that no money shall be expended for a purpose not included in the adopted budget and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the County has at any time received, or has on hand, funds or revenues in excess of those required to meet expenditures incurred under the adopted budget. Pima County defines purpose as a program, i.e., an activity or group of activities that accomplishes a single function or provides a category of service. ARS § 42-17106 permits the Board of Supervisors, upon approval by a majority of the supervisors at a duly noticed public meeting, to authorize the transfer of funds between programs when the funds are available and the transfer is in the public interest and based on a demonstrated need, as long as the transfer does not result in violation of the limitations prescribed by Article 9, Sections 19 and 20 of the Arizona Constitution, i.e., the limitation on annual increases in local ad valorem property tax levies and the limitation on county expenditures, respectively. TRUTH IN TAXATION State law (ARS § 42-17052) requires that on or before February 10th of each year, the County Assessor shall transmit to the Board of Supervisors an estimate of the total net assessed valuation of the County, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the County. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 4217107 to publish a notice of tax increase, inviting citizens to appear and speak for or against the proposed increase at a public truth in taxation hearing. The notice of tax increase must be published twice, with the first publication of the notice being at least fourteen but not more than twenty days before the date of the truth in taxation hearing and the second publication being at least seven days but not more than ten days prior to the hearing. ARS § 42-17107 requires a public truth in taxation hearing be held prior to the Board’s approval of the adopted budget. Furthermore, ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. 3-2 Pima County FY 2008/2009 Adopted Budget ADOPTION OF TAX LEVY ARS § 42-17151 specifies that on or before the third Monday in August the Board of Supervisors must fix, levy, and assess the amounts to be raised from primary property taxation and secondary property taxation. The Board must also designate the amounts to be levied for each purpose appearing in the adopted budget and determine and fix a primary property tax rate and the secondary tax rates. ARS § 42-17052 requires that the primary property tax rate and levy adopted by the Board shall be fixed using the net assessed value of real and personal property from the assessment roll of the County as transmitted by the Assessor on or before February 10th of each year, unless a subsequent change in such value is approved by the Property Tax Oversight Commission. Pima County also uses the net assessed values from this assessment roll in fixing the secondary property tax rates in the adopted budget. Although the County’s secondary tax rates are fixed using the February values, the amounts for secondary tax levies adopted by the Board on or before the third Monday in August are based on actual property billing values available from the Assessor around the beginning of August. This allows the Assessor to produce the most accurate billing roll possible, using the most current information for property values and exemption amounts. A copy of the Board of Supervisors’ resolution for the levy of taxes for fiscal year 2008/09 is provided on pages 3-11 through 3-23. PROPERTY TAX LEVY LIMITATION The Arizona Constitution and state statutes specify two distinct types of ad valorem property taxes: a limited property tax levy known as the primary property tax levy and a number of unlimited levies referred to as secondary property tax levies. The primary levy may be imposed for any purpose, while the secondary levies may be used only for specific purposes. Primary Property Tax Levy: There is a strict limitation on how much the County can levy as an ad valorem primary property tax. Article 9, Section 19 of the Arizona Constitution and ARS § 42-17051 constrain the County’s maximum allowable primary property tax levy limit each year to an amount that is two percent greater than the previous year's maximum allowable primary property tax levy limit, plus a dollar amount that reflects the net gain in property not taxed the previous year. Even if the County does not tax at the maximum allowable primary property tax levy limit from year to year, the allowed two percent increase is based on the prior year's maximum allowable levy limit. The amount of net gain in property is included in the calculation to take into account all new construction and any additional property added to the assessment roll from the previous year. Secondary Property Tax Levy: Secondary property tax levies allow the County to levy ad valorem property taxes for various specific purposes. For many years, Pima County has levied four secondary property taxes. ARS § 11-275 authorizes a tax levy on the secondary net assessed value of all real and personal property in the County for the purpose of retiring principal and paying interest on general obligation bonds. ARS § 48-807 mandates the Board of Supervisors levy a countywide Fire District Assistance Tax on the secondary net assessed value of all real and personal property to assist the fire districts in Pima County, and ARS § 483903 authorizes a similar secondary tax levy on all property to pay the expenses of the County Free Library District. ARS § 48-3620 authorizes a tax levy only on the secondary net assessed value of real property in the County to pay the expenses of the Flood Control District. 3-3 Pima County FY 2008/2009 Adopted Budget Secondary tax levies are commonly referred to as unlimited levies because such property taxes may be levied in amounts necessary to meet expenses and are not statutorily limited in how they may change from year to year. The Fire District Assistance Tax (FDAT) is somewhat of an exception, as the FDAT tax rate cannot by statute exceed ten cents per $100 of assessed valuation. Not only is the dollar amount of the secondary tax levy unlimited, the actual full cash value of property used to determine the secondary tax levy can vary without limitation to reflect changes in overall market values. This is in contrast to the limitations placed on the primary property tax levy and the changes in the value of property used to determine the primary levy. (See Article 9, Sections 18 and 19 of the Arizona Constitution.) 3-4 Pima County FY 2008/2009 Adopted Budget Note: Copies of the resolutions for the Adoption of the County Budget, the Adoption of the County Free Library District Budget, the Adoption of the Flood Control District Budget, and Adoption of the Stadium District Budget are provided on the following four pages. Although each of the resolutions makes reference to the “accompanying schedules” which show the estimates of revenues and expenditures/expenses, the schedules have been withdrawn, since these schedules replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 3-5 This page intentionally left blank. 3-6 Pima County FY 2008/2009 Adopted Budget 3-7 Pima County FY 2008/2009 Adopted Budget 3-8 Pima County FY 2008/2009 Adopted Budget 3-9 Pima County FY 2008/2009 Adopted Budget 3-10 Pima County FY 2008/2009 Adopted Budget 3-11 Pima County FY 2008/2009 Adopted Budget PIMA COUNTY FISCAL YEAR 2008/09 TAX LEVY JURISDICTION VALUATION TAX LEVY STATE OF ARIZONA: State of Arizona Property Tax Primary PIMA COUNTY: Primary General Fund Secondary County Free Library Debt Service Fire District Assistance Flood Control District TOTAL PIMA COUNTY UNORGANIZED SCHOOL DISTRICT TAX: Primary EDUCATION ASSISTANCE: Primary 8,230,966,534 0 0.0000 8,230,966,534 279,136,768 3.3913 9,594,861,519 9,594,861,519 9,594,861,519 8,684,571,743 32,555,365 58,048,912 3,943,488 25,489,218 399,173,751 0.3393 0.6050 0.0411 0.2935 4.6702 11,950,138 174,735 1.4622 8,230,966,534 0 0.0000 80,556,469 466,886 81,023,355 0.9787 0.0057 0.9844 14,414,098 88,072 14,502,170 95,525,525 0.1502 0.0009 0.1511 1.1355 5,756,917 3,837,945 0.0600 0.0400 264,185 0 305.0000 266.0000 10,915,388 24,814,860 35,730,248 0.3231 0.6370 0.9601 PIMA COMMUNITY COLLEGE: Primary 8,230,966,534 Primary ARS 42-16214.A.2 Payment of Refunds (Qwest Settlement) TOTAL PRIMARY Secondary 9,594,861,519 Secondary ARS 42-16214.A.2 Payment of Refunds (Qwest Settlement) TOTAL SECONDARY TOTAL PIMA COMMUNITY COLLEGE CENTRAL ARIZONA WATER CONSERVATION DISTRICT: Ad Valorem Secondary 9,594,861,519 Water Storage Secondary 9,594,861,519 Ground Water Replenishment Category 1 (rate per acre-foot and usage of 866.18 acre-feet) Category 2 (rate per acre-foot and no usage) CITY OF TUCSON: Primary Secondary TOTAL CITY OF TUCSON RATE 3,378,331,185 3,895,581,900 CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT: 3-12 353,484 list attached Pima County FY 2008/2009 Adopted Budget PIMA COUNTY FISCAL YEAR 2008/09 TAX LEVY JURISDICTION VALUATION TAX LEVY RATE CITY OF SOUTH TUCSON: Primary 22,174,798 47,521 0.2143 STREET LIGHTING IMPROVEMENT DISTRICTS: Cardinal Estates Carriage Hills No. 1 Carriage Hills No. 3 Desert Steppes Hermosa Hills Estates Lakeside No. 1 Littletown Longview Estates No. 1 Longview Estates No. 2 Manana Grande "B" Manana Grande "C" Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Rolling Hills Salida del Sol 1,210,339 3,051,931 1,190,038 1,989,866 2,918,017 2,482,501 2,232,239 3,124,547 3,660,423 2,421,279 3,158,494 6,015,858 5,212,161 1,254,243 956,539 1,185,729 1,747,035 737,749 10,022,969 7,369,256 938,675 10,324 7,776 3,376 4,544 3,867 6,070 18,923 8,310 9,527 6,590 10,856 9,733 32,204 16,538 13,788 18,268 6,420 3,698 7,162 15,463 10,970 0.8530 0.2548 0.2837 0.2284 0.1325 0.2445 0.8477 0.2660 0.2603 0.2722 0.3437 0.1618 0.6179 1.3186 1.4414 1.5407 0.3675 0.5013 0.0715 0.2098 1.1687 1,090,221 28,527 1,118,748 1,493,146 3.0000 0.0785 3.0785 2.5899 6,316,808 736,961 7,053,769 2.4000 0.2800 2.6800 9,105,575 973,552 10,079,127 8,070,622 1,500,014 87,965 1,549,545 1.5900 0.1700 1.7600 1.9000 1.9065 0.6000 1.2549 FIRE DISTRICTS: Avra Valley Operations Bonds Total Avra Valley Corona de Tucson Drexel Heights Operations Bonds Total Drexel Heights Golder Ranch Operations Bonds Total Golder Ranch Green Valley Heritage Hills Hidden Valley La Canada 36,340,695 57,652,659 263,200,347 572,677,682 424,769,584 78,678,923 14,660,758 123,479,551 3-13 Pima County FY 2008/2009 Adopted Budget PIMA COUNTY FISCAL YEAR 2008/09 TAX LEVY JURISDICTION VALUATION TAX LEVY FIRE DISTRICTS (continued): Mt. Lemmon North Ranch/Linda Vista Northwest Operations Bonds Total Northwest Picture Rocks Operations Bonds Total Picture Rocks Rincon Valley Operations Bonds Total Rincon Valley Sabino Vista Sonoita-Elgin Tanque Verde Valley Three Points Operations Bonds Total Three Points Tucson Country Club Estates Why 11,067,365 68,828,175 1,205,607,329 RATE 359,689 1,500,041 3.2500 2.1794 25,423,847 1,824,084 27,247,931 2.1088 0.1513 2.2601 1,346,536 223,028 1,569,564 3.2500 0.5383 3.7883 2,345,435 484,983 2,830,418 312,574 76,293 195,305 2.0568 0.4253 2.4821 0.8303 1.5000 1.2605 21,649,755 1,147,802 1,191,005 616,037 1,807,042 96,818 29,983 2.9000 1.5000 4.4000 0.4472 2.6122 15,434,993 115,762 0.7500 163,639,620 7,258,868 6,905,427 800,243 178,604,158 4.9077 0.2177 0.2071 0.0240 5.3565 35,578,416 11,186,649 46,765,065 0.9201 0.2893 1.2094 41,431,868 114,033,193 37,645,874 5,086,228 15,494,244 41,069,142 HEALTH DISTRICTS: Ajo-Lukeville Health District TUCSON UNIFIED SCHOOL DISTRICT NO 1: Primary Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption TOTAL SECONDARY 3,334,344,403 3,866,798,844 3-14 Pima County FY 2008/2009 Adopted Budget PIMA COUNTY FISCAL YEAR 2008/09 TAX LEVY JURISDICTION VALUATION TAX LEVY MARANA UNIFIED SCHOOL DISTRICT NO 6: Primary Maintenance & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY RATE 788,663,104 28,323,258 370,672 1,058,386 29,752,316 3.5913 0.0470 0.1342 3.7725 7,849,093 2,033,468 6,394,711 16,277,272 0.8241 0.2135 0.6714 1.7090 8,350,150 385,672 8,735,822 4.0379 0.1865 4.2244 2,144,010 2,639,953 4,783,963 0.9152 1.1269 2.0421 46,938,794 2,359,936 49,298,730 3.1963 0.1607 3.3570 16,648,129 951,371 8,145,790 25,745,290 0.9712 0.0555 0.4752 1.5019 952,444,232 FLOWING WELLS UNIFIED SCHOOL DISTRICT NO. 8: Primary 206,794,377 Maintenance & Operation Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 234,266,869 AMPHITHEATER UNIFIED SCHOOL DISTRICT NO. 10: Primary 1,468,535,300 Maintenance & Operation Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 1,714,181,348 3-15 Pima County FY 2008/2009 Adopted Budget PIMA COUNTY FISCAL YEAR 2008/09 TAX LEVY JURISDICTION VALUATION TAX LEVY SUNNYSIDE UNIFIED SCHOOL DISTRICT NO. 12: Primary Maintenance & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY RATE 434,350,373 18,131,088 1,312,607 540,766 19,984,461 4.1743 0.3022 0.1245 4.6010 7,218,723 8,418,422 15,637,145 1.4772 1.7227 3.1999 6,256,035 66,266 470,625 597 6,793,523 3.1438 0.0333 0.2365 0.0003 3.4139 1,300,657 693,127 281,590 2,275,374 0.5455 0.2907 0.1181 0.9543 686,417 30,002 43,779 760,198 4.1503 0.1814 0.2647 4.5964 0 0.0000 488,676,057 TANQUE VERDE UNIFIED SCHOOL DISTRICT NO. 13: Primary 198,995,954 Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 TOTAL SECONDARY 238,433,926 AJO UNIFIED SCHOOL DISTRICT NO. 15: Primary Maintenance & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY 16,538,970 Secondary 18,351,185 3-16 Pima County FY 2008/2009 Adopted Budget PIMA COUNTY FISCAL YEAR 2008/09 TAX LEVY JURISDICTION VALUATION TAX LEVY CATALINA FOOTHILLS UNIFIED SCHOOL DISTRICT NO. 16: Primary 620,911,660 Maintenance & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 Override Capital Outlay TOTAL SECONDARY RATE 20,316,230 2,542,012 2,818,318 25,676,560 3.2720 0.4094 0.4539 4.1353 8,454,939 2,149,634 2,264,511 674,902 600,232 14,144,218 1.1776 0.2994 0.3154 0.0940 0.0836 1.9700 13,951,488 1,177,138 1,145,944 988,241 17,262,811 3.2202 0.2717 0.2645 0.2281 3.9845 1,463,824 2,260,946 4,369,041 8,093,811 0.2806 0.4334 0.8375 1.5515 10,818,544 1,366,568 534,620 863,754 13,583,486 3.0273 0.3824 0.1496 0.2417 3.8010 2,988,505 1,134,856 2,005,399 1,002,699 1,000,010 8,131,469 0.7779 0.2954 0.5220 0.2610 0.2603 2.1166 717,980,579 VAIL UNIFIED SCHOOL DISTRICT NO. 20: Primary Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY 433,249,110 Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 521,676,519 SAHUARITA UNIFIED SCHOOL DISTRICT NO. 30: Primary 357,366,093 Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maintenance & Operation Override Election K-3 Override Capital Outlay TOTAL SECONDARY 384,175,980 3-17 Pima County FY 2008/2009 Adopted Budget PIMA COUNTY FISCAL YEAR 2008/09 TAX LEVY JURISDICTION VALUATION TAX LEVY SAN FERNANDO ELEMENTARY SCHOOL DISTRICT NO. 35: Primary 1,031,536 Maintenance & Operation TOTAL PRIMARY RATE 39,116 39,116 3.7920 3.7920 0 0.0000 297,722 297,722 4.9021 4.9021 6,945,410 0 0.0000 CONTINENTAL ELEMENTARY SCHOOL DISTRICT NO. 39: Primary 323,703,078 Maintenance & Operation Soft Capital TOTAL PRIMARY 4,799,222 78,012 4,877,234 1.4826 0.0241 1.5067 630,372 258,004 888,376 0.1615 0.0661 0.2276 0 0 0.0000 0.0000 1,585,500 0 0.0000 REDINGTON ELEMENTARY SCHOOL DISTRICT NO. 44: Primary 1,428,117 Maintenance & Operation TOTAL PRIMARY 106,709 106,709 7.4720 7.4720 0 0.0000 Secondary 1,118,849 EMPIRE ELEMENTARY SCHOOL DISTRICT NO. 37: Primary Maintenance & Operation TOTAL PRIMARY Secondary Secondary Class A Bond Interest and Redemption Override Maintenance & Operation TOTAL SECONDARY 6,073,363 390,323,217 INDIAN OASIS UNIFIED SCHOOL DISTRICT NO. 40: Primary Maintenance & Operation TOTAL PRIMARY Secondary Secondary 1,585,500 1,541,258 3-18 Pima County FY 2008/2009 Adopted Budget PIMA COUNTY FISCAL YEAR 2008/09 TAX LEVY JURISDICTION VALUATION TAX LEVY ALTAR VALLEY ELEMENTARY SCHOOL DISTRICT NO. 51: Primary 33,416,195 Maintenance & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY Secondary Override Maintenance & Operation TOTAL SECONDARY RATE 1,602,908 334 97,742 52,096 1,753,080 4.7968 0.0010 0.2925 0.1559 5.2462 209,048 209,048 0.4989 0.4989 4,569,286 0.0500 41,901,695 JOINT TECHNOLOGICAL EDUCATION DISTRICT Secondary 9,138,571,039 DOMESTIC WATER IMPROVEMENT DISTRICTS: Mt. Lemmon Domestic Water District Secondary 9,296,145 327,451 3.5224 IMPROVEMENT DISTRICTS: Hayhook Ranch Secondary 1,537,200 53,963 3.5105 GLADDEN FARMS COMMUNITY FACILITIES DISTRICT: Secondary 24,580,959 Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 73,743 614,524 688,267 0.3000 2.5000 2.8000 VANDERBILT FARMS COMMUNITY FACILITIES DISTRICT: Secondary 1,326,971 Maintenance & Operation TOTAL SECONDARY 3,981 3,981 0.3000 0.3000 22,533 225,330 247,863 0.3000 3.0000 3.3000 QUAIL CREEK COMMUNITY FACILITIES DISTRICT: Secondary Maintenance & Operation Bond Indebtedness TOTAL SECONDARY 3-19 7,511,016 Pima County FY 2008/2009 Adopted Budget PIMA COUNTY FISCAL YEAR 2008/09 TAX LEVY JURISDICTION VALUATION TAX LEVY CORTARO-MARANA IRRIGATION DISTRICT 12,088.67 ACRES Maintenance & Operation FLOWING WELLS IRRIGATION DISTRICT 2,078.44 ACRES Maintenance & Operation SILVERBELL IRRIGATION & DRAINAGE DISTRICT 1,600 ACRES Maintenance & Operation TOTAL 3-20 RATE 797,852 66.0000 40,218 19.3500 4,800 3.0000 1,115,393,712 Pima County FY 2008/2009 Adopted Budget FISCAL YEAR 2008/09 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 11706166A 11706168A 11706168B 11706168C 117061740 11706177A 11706177B 117061780 11706179A 11706183B 11706187D 117061900 117061910 11706193A 11706194A 11706195A 117061960 11706197A 117062000 117062010 117062020 117062050 117062060 117062070 117062080 117062090 117062100 117062110 117062120 117062160 117062170 11706218A 11706219D 117062200 117100600 117100610 117100620 117100630 11710065A PARCEL ID # TAX LEVY 3,841.81 2,704.24 103.43 460.24 214.26 487.35 850.95 255.54 1,655.50 5,017.62 2,425.61 1,212.59 1,724.17 1,970.59 464.59 1,981.34 1,477.31 1,087.75 573.67 2,310.44 3,618.15 1,155.28 1,325.20 1,869.70 1,155.28 1,155.28 3,051.38 474.69 877.57 1,774.69 2,648.89 1,250.02 2,520.73 2,409.04 1,408.76 785.05 1,266.48 1,390.50 894.03 11710066A 117100670 117100680 11710069A 11710069B 117100710 11710075B 117100760 11710077A 117100780 11710079A 11710081D 11710082A 11710083A 117100840 11710089A 117100920 11710094A 117100950 117100960 117100970 11710098A 117100990 11710100A 117101010 117101020 117101210 117101250 117101260 117101270 117101280 117101290 117101300 117101310 117101320 11710133A 117101350 117101360 117110160 3-21 802.49 647.88 227.95 210.13 278.90 43.46 1,270.06 2,766.77 1,190.04 372.89 973.18 820.04 873.65 461.76 399.07 9,310.11 334.70 253.70 285.21 477.25 205.08 319.65 607.24 793.80 1,695.75 1,261.92 1,235.02 452.36 552.16 344.20 717.09 484.04 354.85 314.98 293.68 644.35 402.17 347.98 931.46 Pima County FY 2008/2009 Adopted Budget FISCAL YEAR 2008/09 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117110170 117110180 11711020A 117110210 117110730 117110740 117110750 11711076A 11711076B 117110770 117110780 117110790 11711080A 11711080B 117110820 117110830 117110840 11711085A 117110880 117110890 117110900 117110910 117110920 11711096C 11711096D 11711096E 117110980 117110990 117111000 117111010 117111020 117111040 117111050 117111060 117120030 11712006A 11712007A 117120080 117120130 PARCEL ID # TAX LEVY 11,212.08 499.90 1,194.28 2,393.83 537.27 783.75 217.08 855.62 1,809.78 430.85 445.30 785.99 21,807.14 2,614.17 1,158.10 1,330.96 1,996.44 2,514.00 1,674.95 775.00 3,259.34 964.81 848.77 8,853.45 7,597.30 4,801.03 1,229.10 551.94 1,416.42 1,031.09 1,027.29 1,244.53 1,315.75 285.91 82.30 770.82 3,129.12 3,392.16 528.96 117120140 117120150 11712017A 11712019A 117120200 117120210 117120220 117120280 117120290 117120300 117120310 11712033A 117120360 11712037A 117120470 11712048A 117120490 117120860 117120870 11712088A 11712089A 11712091D 117120950 11712098A 11712099A 11712103C 117121240 117121250 117121260 117121270 117121280 117121290 117121300 117121310 117121320 117121330 117121340 117121350 117121890 3-22 754.30 220.56 2,054.90 493.11 2,485.86 2,658.45 555.47 667.65 735.78 413.96 1,944.07 1,223.29 260.76 1,680.03 1,393.54 78.01 60.30 1,341.61 4,402.88 219.69 1,564.02 580.19 197.74 15,791.52 2,637.80 18,954.59 426.99 408.80 416.35 210.29 425.36 960.25 132.23 156.35 156.35 150.05 233.60 806.62 321.06 Pima County FY 2008/2009 Adopted Budget FISCAL YEAR 2008/09 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117121900 117130250 117130260 11713027A 117130290 117130300 117130310 117130360 11713037A 117130390 117130400 117130410 117130420 117130430 117131560 11713157A 11713158A 117131590 117131600 117131610 117131620 117131630 117131640 117131650 117131660 117131670 117131680 117131720 117131740 117131750 117131760 117131770 117131780 117131790 117131800 PARCEL ID # TAX LEVY 3,053.28 712.20 166.67 543.82 1,129.96 206.44 206.44 1,162.83 1,029.13 4,041.29 2,130.52 1,625.62 919.78 1,337.37 3,452.73 2,638.27 821.72 799.94 3,012.19 597.58 906.36 100.39 673.63 27.16 847.47 847.47 352.65 2,588.26 1,121.16 472.74 720.35 853.99 651.90 375.49 293.68 3-23 11713182A 117131830 117132150 117132160 11714072A 11714077A 11714081A 117140860 117140870 117150010 117150030 117150040 117150050 117160050 117160200 117160220 117160330 117160360 117160370 117170010 117170020 117170060 11717007B 11717008B 117170090 117170100 117170110 117170120 117170170 11717020A 117170340 117170380 117170400 11717044B 11720024A 2,658.01 1,055.53 945.15 3,331.05 886.48 1,618.40 1,244.31 2,349.01 1,528.05 2,157.57 759.84 847.47 1,701.35 1,054.12 288.09 866.76 783.15 814.88 999.58 2,122.59 798.58 479.15 431.83 1,000.99 1,508.06 3,547.80 1,778.55 2,355.69 2,622.32 2,479.50 408.31 832.86 363.22 1,562.12 3,534.98 Total Levy 353,483.53 Pima County FY 2008/2009 Adopted Budget 3-24 Pima County FY 2008/2009 Adopted Budget BUDGET ISSUES This section of the Fiscal Year 2008/2009 Adopted Budget for Pima County identifies the predominant budget issues faced by the Pima County Board of Supervisors, during the formulation and adoption of this fiscal year’s budget. The issues are delineated in the County Administrator’s memorandum, Transmittal of Recommended Fiscal Year 2008/09 Budget, dated April 24, 2008; his May 20, 2008 memorandum, Tentative Budget Adoption: Fiscal Year 2008/09; his June 17, 2008 memorandum, Fiscal Year 2008/09 Final Budget Adoption, and his June 16, 2008 memorandum, Budget Adjustment Due to Significant Reduction in Acute Care Pima Health System Enrollment. (The memoranda are located on pages 4-3, 4-31, 4-35, and 4-37, respectively.) Issues Synopsis During the development of the fiscal year 2008/09 budget, the following issues were recognized: County Budget Revenues Property Taxes – A major concern in this area has been the increase in valuations in the past several years. As in the past two years, the County Administrator again recommended that the County adopt a neutral levy and offset any appreciation in the tax base by reducing the primary and secondary tax rates. To adopt a neutral levy and a corresponding neutral tax rate as defined by the state Truth in Taxation statutes, the primary tax rate will have to be reduced by 21.07 cents from $3.6020 to $3.3913 per $100 of assessed value. Adoption of this neutral levy will reduce the budgeted General Fund base revenues by $16.8 million. State-Shared Revenues – State-shared revenues are down significantly, and are not projected to increase any time in the near future. The projected amount to be received in fiscal year 2007/08 from state-shared sales tax and vehicle license tax will be $8 million less than budgeted. These same reductions, if not more, will carry forward to fiscal year 2008/09. Grants Cost Shifting to the County – Over the last five years, the County has continued funding of state and federal grant programs even though the revenues from the state and federal governments have been withdrawn for the original grant purpose. It is estimated that as much as $1.1 million in grants will be lost in fiscal year 2008/09, primarily for the Courts, Sheriff, and County Attorney. Departmental Revenues – Budgeted revenues from General Fund departments are projected to decrease in fiscal year 2008/09 due primarily to a decrease in recording fees in the Recorder’s Office, net reduction in rents from County owned downtown buildings, and projected reduction in traffic fines collected by Justice Courts Tucson. The fees for services revenue in Development Services (an Enterprise Fund department that operates on specific fees for services) is projected to decrease by $4 million due to the slowdown in construction activity. Unavoidable Increase in County Budget Expenditures Primary and General Elections of 2008 – Due to a variety of reasons, the cost of conducting elections is increasing rapidly. The additional cost for the General Fund for these elections is approximately $4.8 million. Increased State Retirement Contributions – The contributions required for law enforcement and elected officials retirement systems increased by $2.6 million for fiscal year 2008/09. 4-1 Pima County FY 2008/2009 Adopted Budget Annualized Cost of Sheriff Department’s Pay Raises – The Sheriff’s deputies and corrections officers received their pay adjustment in January 2008. Annualizing this salary adjustment will cost the General Fund an additional $2.4 million. QWEST Corporation Settlement – The Board of Supervisors recently approved settlement of the County’s portion of statewide litigation pending in the Arizona Tax Court relating to claims by the QWEST Corporation that the Arizona Department of Revenue improperly assessed telecommunication property for tax years 2002-2009. Monies to satisfy these claims must be available for payment by July 31, 2008. The estimated share of the County, as a property taxing entity, is $1.7 million. Fuel Price Increases – To purchase the same amount of fuel to operate the County fleet will increase the fuel cost by at least $1 million. Uncertainty in the State Budget At the time of the County’s final budget adoption, the state General Fund budget deficit for fiscal year 2007/08 was expected to be $1.2 billion. It is unknown what the ultimate revenue reductions and cost shifts to the County will be, but many of the proposals to balance the state budget will have significant and severe impacts on the County. Rainy Day Funds Having this budgeted reserve has given the County a favorable bond rating which has produced substantial savings from lower interest payments on County bonds. The reserve has also enabled the County to minimize the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. Based on revenues and transfers-in for fiscal year 2008/09, $24 million is needed to reserve five percent of General Fund revenues. Employee Compensation Employee compensation is a very important component of the budget. Unfortunately, sufficient resources will not be available in fiscal year 2008/09 to fund salary increases and still meet the County’s responsibilities to the public. However, employee benefits are maintained at an increased cost of $3.7 million to the General Fund. Departmental Funding Reductions To balance the fiscal year 2008/09 budget, the County Administrator recommended an across the board reduction in all General Fund departments, except the Sheriff, of 2.3 percent and an additional 2.5 percent reduction in the administrative components of all General Fund departments for a total reduction of $5.8 million. At the time of the final budget adoption, the state did not have a budget for fiscal year 2008/09, prompting the Board of Supervisors to approve an additional 2.7 percent reduction recommended by the County Administrator. The amount of this reduction, $7.2 million, was allocated to the Budget Stabilization Fund to offset the potential negative financial impact of state budget balancing actions and to serve as a cushion against a possibly worsening economy that could erode County revenues. Pima Health System (PHS) Acute Care Contract PHS Acute Care contract was capped by the state and left with only acute care members who are dual eligible to receive Medicare and Medicaid benefits. This action will reduce both revenues and expenditures in the PHS budget by $82 million. 4-2 4-3 4-4 4-5 4-6 4-7 4-8 4-9 4-10 4-11 4-12 4-13 4-14 4-15 4-16 4-17 4-18 4-19 4-20 4-21 4-22 4-23 4-24 4-25 4-26 4-27 4-28 4-29 4-30 Board of Supervisors Memorandum May 20, 2008 Tentative Budget Adoption: Fiscal Year 2008109 Backaround Pursuant t o State statute, the Board is required t o adopt a tentative budget to establish a maximum ceiling for the County budget. Adoption of the tentative budget serves to set the maximum County expenditure ceiling and establish a maximum tax rate. Prior to final adoption on June 17, 2008, the Board may reallocate expenditures and revenues among departments differently than set forth in the tentative budget and may decrease expenditures as well as corresponding tax rates. Status Report Based on additional information available since transmittal of the Recommended Budget on April 24, 2008, 1 recommend the following General Fund adjustments to the original recommendations: Facilities Management has submitted a cost listing of various General Fund departmental projects that have been started but will not be finished this year, necessitating the carry forward of $699,480 of this year's expenditure authority to next fiscal year. This increase in next year's expenditures will be funded by an increase in beginning fund balance, and this amount will be placed in the Contingency Fund carry forward center. Several General Fund departments have submitted requests t o carry forward current year's appropriations unrelated t o facilities improvements, but which will not be fully expended this year: Forensic Sciences requests $28,000 for the purchase of a mini van; Community Services Employment and Training requests $50,133 to complete t w o youth programs; Procurement requests $56,700 to cover the extension of the Disparity Study of the Minority and Women Business Enterprise Code; Finance requests $73,000 for consultants to prepare for the securing of a new Enterprise Resource Planning System; and, the County Attorney requests $700,000 primarily t o enforce the Legal Arizona Workers Act. These increases in next year's expenditures, totaling $907,833, will be funded by an increase in beginning fund balance, and this amount will be placed in the Contingency Fund carry forward center. Juvenile Court has requested that $42,594 be added t o their expenditure authority to cover rent increases and utilities' costs. This additional amount will be offset by a reduction of the same amount in Non-departmental expenditures. 4-31 The Honorable Pima County Board of Supervisors Tentative Budget Adoption: Fiscal Year 2008109 May 20. 2 0 0 8 Page 2 In addition t o the General Fund adjustments listed above, there are several other adjustments t o non-General Fund departments as follows: Regional Wastewater Reclamation requests that their budget be reduced by $786,696 as fiscal charges related t o the Water Infrastructure Finance Authority have been reduced, and other adjustments have been made. Development Services, Flood Control, and Transportation have requested a net total budget increase of $ 1 11,807 t o adjust administrative cost allocations. The Library District requests that their budgeted expenditure authority be increased b y $300,000 in order t o purchase a bookmobile. The Facilities Renewal Fund expenditure budget will be established at $1,279,298 in order t o complete several active projects. The CIP expenditure budget will increase by $3,200,000 in order to complete five projects: Public Works Building - HVAC refurbish Legal Services Building - cooling tower replacement Downtown Complex - various repairs Central Plant Transformer - replacement Admin Building - 9th floor remodel 300,000 350,000 500,000 750,000 $1,300,000 $ $ $ $ The effect of all of the bulleted adjustments is that the Recommended Budget amount of $1,460,709,938 will increase by $5,711,722 to $1,466,421,660. Prior t o final adoption of the budget on June 17, 2008, 1 will transmit t o the Board any other recommended adjustmen1:st o the Recommended Budget that may be necessary t o incorporate the most recent information available t o project this year's General Fund ending fund balance and next year's revenues and costs. I will develop any such recommended adjustments within the tax rates already recommended to the Board, which are the tax rates listed below. Recommended Fiscal Year 2008109 Budaets and Tax Rates The table below outlines the budgets and tax rates that I recommend for fiscal year 2008109. Should the Board at the time of tentative adoption take action t o increase County expenditures beyond those included in the Recommended Budget, the budget ceiling andlor the tax rate may increase above the amounts listed below. 4-32 The Honorable Pima County Board of Supervisors Tentative Budget Adoption: Fiscal Year 2008109 May 20, 2008 Page 3 Fiscal Year 2008/09 Budnet Total County Budget County Free Library District Flood Control District Debt Service Stadium District Budnet Tax Rate $1,466,421,660 36,107,582 14,529,660 100,521,623 3,412,924 According to the Assessor, Pima County's neutral 2008 Primary Levy will be $279,434,670. A neutral levy is defined by State statute as containing no increase that results from any increase in the value of existing property in the County due to market appreciation. The recommended budget contains a primary property tax rate reduction of $0.21 0 7 to mitigate the increase in property valuation resulting from appreciation. With this reduction, the County's 2008 Primary Levy will be slightly less than the neutral levy, thus obviating the need, under State statute, to issue a Truth in Taxation Notice and hold a Truth in Taxation public hearing. Following the Board's adoption of the tentative budget, the County is required t o publish the tentative budget in a format prescribed by the Arizona Auditor General. The budget, presented in the required format, is attached. Respectfully submitted, C.H. Huckelberry County Administrator /' CHHIjj (May 12, 2008) Attachments 4-33 This page intentionally left blank. 4-34 Board of Supervisors Memorandum June 17, 2008 Fiscal Year 2008109 Final Budget Adoption Background The Fiscal Year 2008109 Recommended Budget was transmitted t o the Board on April 24, 2008. The Tentative Budget was adopted by the Board on May 20, 2008 as originally recommended, with the following exceptions: $1,607,3 13 of expenditures was added t o accommodate one-time carryover requests; $42,594 in expenditure authority was added to the Juvenile Court budget t o cover rent increases and utilities cost, this amount then being offset by an equal amount in Non-departmental expenditures; $ 1 11,807 was added t o certain Public Works departments t o adjust administrative cost allocations; $300,000 was added t o the Library District's budget in order t o purchase a bookmobile; $1,279,298 was established as the Facilities Renewal Fund budget in order t o complete several active projects; $3,200,000 was added t o the Capital Improvements Program budget in order t o complete several projects; and $786,696 was subtracted from the Regional Wastewater Reclamation budget, as fiscal charges related t o the Water Infrastructure Finance Authority were reduced, and other adjustments were made. Adoption of the Tentative Budget served t o set the maximum County expenditure ceiling. Recommended Adjustments t o the Tentative Budget I recommend four adjustments t o the Board adopted Tentative Budget, all of which can be accomplished within the Budget ceiling established by that adoption: 1. Public Defender Adjustment T w o new lawyers and a secretary for the Public Defender's Juvenile Division will be added at a cost of $200,000, which cost will be covered by a reduction of the same amount in the budget of the Office of Court Appointed Counsel. This will have a zero net effect on the overall County budget. 2. Regional Flood Control Operating and Capital Project Budget An additional $2,000,000 will be transferred from the Regional Flood Control District t o the Capital Improvement Program in order t o complete work on the Mission View Wash Detention Basin, Rillito River Park (Alvernon t o Craycroft), and the CDOlOmni River Park. This will both reduce the budgeted expenditures of the Regional Flood Control District and increase the budgeted expenditures of the CIP by $2,000,000, w i t h zero net effect on the overall County budget. Additionally, a special staff assistant position will be transferred from the Regional Flood Control District t o the Regional Wastewater Reclamation Department, with zero net effect on the overall County budget. 4-35 The Honorable Chairman and Members, Pima County Board of Supervisors Fiscal Year 2008109 Final Budget Adoption June 17, 2008 Page 2 3. Pima Health System and Services Ambulatory Program As a result of not receiving an AHCCCS acute care contract award for the contract period beginning October 1 , 2008, the expenditure budget of the Pima Health System and Services department will be reduced by $6,892,392,resulting in a decrease on the overall County by the same amount. 4. Additional 2.7 Percent General Fund Reduction As of this date the Arizona Legislature has not adopted a State Budget for next year and there is no indication that such adoption will occur prior t o final adoption of the County Budget. Consequently, it is unknown what the ultimate revenue reductions and cost shifts t o the County will be. In order t o sustain the potential negative impacts of State budget balancing actions, I recommend that all General Fund departments' expenditures be reduced 2.7 percent in addition t o reductions already made in the Recommended Budget. The amount of these reductions totals $7,234,063which will be allocated t o the Budget Stabilization Fund. If all of this funding is not required t o offset State actions, the remainder will serve as a cushion against a possibly worsening economy that erodes County revenues beyond current projections. Recommendation Set forth below are the proposed Fiscal Year 2008109 Final Budget amounts and Tax Rates. These amounts and rates are the same as those resulting from the Board's action at adoption of the Tentative Budget and as recommended in this memorandum and reflected in the attached Arizona Auditor General prescribed schedules. Fiscal Year 200812009 Budget Budget $1,459,529,268 36,107,582 12,544,587 100,521,623 3,412,924 Total County Budget County Free Library District Flood Control District Debt Service Stadium District Respectfully submitted, C.H. Huckelberry County Administrator Attachment 4-36 Tax Rate $3.3913 0.3393 0.2935 0.6050 ------ MEMORANDUM To: The Honorable Chairman and Members Pima County Board of Supervisors Date: June 16, 2008 From: C.H. Huckelbe County Admin Re: Budget Adjustment Due t o Significant Reduction in Acute Care Pima Health System Enrollment As I have indicated to the Board previously, the Pima Health System Acute Care contract has been capped by AHCCCS. The agency will be left with only acute care members who are dual eligible t o receive Medicare and Medicaid benefits. This simply means that the enrollment of the Pima Health System Acute Care Plan will transition from approximately 30,000t o approximately 3,000to 4,000on October 1 , 2008. This action will substantially reduce both expenditures as well as revenues in the Pima Health System budget. Due t o this action the Pima Health System budget expenditures may be reduced by $82 million with a corresponding $82million reduction in revenues, and the overall budget can be adjusted from $1,459,529,268 to $1,377,529,268. c: Dennis Douglas, Deputy County Administrator for Medical and Health Services Karen Fields, Pima Health System Director Thomas House, Budget Manager, Finance and Risk Management 4-37 This page intentionally left blank. 4-38 BUDGET OVERVIEW Financial Structure Consolidated Overview of the County Budget by Fund Total County Budget by Source and Use Revenues & Expenditures for Fiscal Years 2006/2007 Through 2008/2009 Budget in Brief Fiscal Year 2008/2009 Adopted Full Time Equivalent Positions for Fiscal Years 2006/2007 Through 2008/2009 Pima County Capital Improvement Program 5-1 This page intentionally left blank. 5-2 Pima County FY 2008/2009 Adopted Budget FINANCIAL STRUCTURE Accounting policies: The Pima County accounting policies are guided by the State of Arizona Auditor General through the Uniform Accounting Manual for Arizona Counties. The policies conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB) and provide a consistent basis for presenting financial information of the County. Fund accounting: The financial transactions of the County are recorded in individual funds, each of which is considered a separate fiscal entity. Each fund is accounted for with a separate set of selfbalancing accounts that comprise its assets, liabilities, net assets, revenues, and expenditures or expenses, as appropriate. The various funds and subsidiary ledgers are classified by category and type as follows: Fund Type Description GOVERNMENTAL FUNDS Governmental funds use the modified accrual basis of accounting, a current financial resource measurement focus. Governmental Funds are comprised of the following: General Fund The General Fund is the County’s principal financing vehicle for general government operations and for resources that are not required to be accounted for in another fund. Special Revenue Funds Account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include the following:      Funding Source Funded largely by primary property tax revenue and state shared sales tax revenue. Economic Development & Tourism – Accounts for resources used to promote business and job development and business retention in Pima County and the state of Arizona for the purpose of enhancing the economic welfare of the inhabitants of the County. Transient lodging excise (hotel/motel) tax revenues. Employment & Training - Accounts for resources controlled by the County as a prime sponsor under the Workforce Investment Act of 1998, superseding the Jobs Training Partnership Act. Also includes Youth Opportunity (YO) grant, Pima Vocational High School, and many other grants. Primarily Federal Government revenue. Environmental Quality - Accounts for resources specifically identified to be expended for the protection of water, air, and land from pollutants. Air quality inspection and application fees; revenues from alternate onsite disposal plans; and federal and state grants. Library District – Accounts for resources used for the management and operation of the Pima County Free Library District. Secondary property tax revenue. Public Health - Accounts for resources used to finance activities involved in the conservation and improvement of public health, emergency management/homeland security, and various animal control functions. Federal and state grants; charges for services provided; and operating transfers from the General Fund. 5-3 Pima County FY 2008/2009 Adopted Budget Fund Type Description Funding Source GOVERNMENTAL FUNDS (cont’d) Special Revenue Funds (cont’d)       Debt Service Fund Regional Flood Control District - Accounts for expenditures necessary to analyze, design, and maintain flood control improvements to protect persons and property from floodwaters. Secondary taxes on real property. School Reserve Fund – Accounts for resources specifically identified to be expended for education programs in the Pima County Accommodation District and specialized educational programs that extend outside the boundaries of individual school districts. Federal and state grants; private donations. Solid Waste Fund – Accounts for resources used to provide solid waste disposal facilities and services and tire recycling services. Landfill tipping fees; County share of state tax on new tire sales. Stadium District – Accounts for resources specifically identified to be expended for the management and operation of Tucson Electric Park. Car rental surcharge fees; recreational vehicle surcharge fees; hotel/motel bed taxes; and charges for services provided. Transportation - Accounts for administrative and operating costs expended for highways and streets, as well as resources transferred to the Capital Projects Fund for construction of highways and streets. County share of gasoline tax collected by state Highway User revenues; Vehicle License Tax revenues; and charges for services. Other Special Revenue Funds - Account for resources to be expended for various other programs of the County, including various probation programs, consumer protection programs, family support, antiracketeering programs, law library, etc. Federal and state grants. Antiracketeering funding is provided by court ordered forfeitures, diversion fees, and restitution payments. Accounts for the accumulation of resources for, and the payment of, long term debt principal and interest applicable to Governmental Funds. This fund manages the debt for the Regional Flood Control District, Transportation bonds and loans, Certificates of Participation, and General Obligation bonds. 5-4 Secondary tax levy on real and personal property; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund for the payment of Transportation bonds and loans; transfers of secondary property tax revenue from the Regional Flood Control District Special Revenue Fund for payment of Flood Control General Obligation bonds; transfers from Capital Projects and Wastewater Reclamation Funds for payment of Certificates of Participation. Pima County FY 2008/2009 Adopted Budget Fund Type Description Funding Source Capital Projects Fund Accounts for financial resources to be used for the acquisition or construction of major capital assets, including land, buildings, roads and streets, drainage ways, libraries, and parks (other than those financed by Proprietary Funds). Bond sale proceeds; federal and state grants; transfers of Vehicle License Tax revenues and Highway User revenues from the Transportation Special Revenue Fund; transfers of Regional Flood Control District and Library District monies; reimbursements associated with specific capital projects and from other governments. PROPRIETARY FUNDS Proprietary funds are used to account for Pima County’s business-type activities. These funds use the economic resources measurement focus and accrual basis of accounting. This measurement focus provides for the short term and long term recognition of revenues and expenses. Proprietary Funds are comprised of: Enterprise Funds Account for operations that are financed and operated in a manner similar to private business enterprises. Enterprise funds within Pima County include the following: GOVERNMENTAL FUNDS (cont’d)     Development Services - Accounts for the operations that provide zoning permits, enforce ordinances, and administer uniform building codes. License and permit fees for plan examinations and zoning; penalties related to the issuance of building, plumbing, mechanical, electrical and mobile home permits; and charges for services such as plan checks and subdivision coordination. Medical Services - Accounts for provider health care services for Pima Health System & Services, which operates health plans for the Arizona Health Care Cost Containment System (AHCCCS) and long term care under the Arizona Long Term Care System (ALTCS). Primarily derived from capitation fees. Parking Garages - Accounts for the management and operation of eight parking facilities located in downtown Tucson. Parking fees from six public parking garages and two parking lots owned by Pima County. Wastewater Reclamation Department- Accounts for the management and operation of wastewater treatment and water pollution control facilities. Sewer user and connection fees. 5-5 Pima County FY 2008/2009 Adopted Budget Fund Type Internal Service Funds Description Funding Source Account for the financing of goods or services provided by one department to other departments of the County on a cost reimbursement basis. Internal Service funds include the following:   Self Insurance Trust Fund - Accounts for the risk management function of the County. The fund is administered by the Board of Supervisors and an appointed board of trustees, and provides self insurance for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. Financed by charges to specific user departments and to the General Fund. Other Internal Service Funds - Account for the acquisition, operation, and maintenance of automotive and communications equipment used by County departments and for printing services provided to County departments. Financed by fees and reimbursements charged to user departments. FIDUCIARY FUNDS Fiduciary funds do not include resources belonging to Pima County; therefore, they are not part of the County’s budgeting process. The County does, however, have custodial responsibility for these funds and reports them in its Comprehensive Annual Financial Report. Agency Funds Account for cash and investments held by the County on behalf of various fire districts, cities and towns, individuals, the state and other agencies. Also included are clearing funds for payroll and property taxes. Investment Trust Fund Accounts for cash and investments held by the County on behalf of various school districts. SUBSIDIARY LEDGERS It should be noted that balances from the former General Fixed Asset Account Group and the General Long Term Debt Account Group are now considered subsidiary ledgers and are reported within the County’s government-wide financial statements, as required by GASB 34. 5-6 Pima County FY 2008/2009 Adopted Budget CONSOLIDATED OVERVIEW OF COUNTY BUDGET BY FUND REVENUES BY FUND GENERAL FUND 40.34% ENTERPRISE FUNDS 32.01% CAPITAL PROJECTS FUNDS SPECIAL REVENUE FUNDS 3.06% 19.72% DEBT SERVICE FUND 4.87% EXPENDITURES BY FUND GENERAL FUND 36.40 % ENTERPRISE FUNDS 27.24% SPECIAL REVENUE FUNDS 16.98% CAPITAL PROJECTS FUNDS DEBT SERVICE FUND 12.08% 7.30% FUNDING SOURCES EST. BEGINNING FUND BALANCE 2008/2009 GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUND CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS 27,749,033 64,191,019 10,503,587 137,920,847 127,863,167 ADOPTED REVENUES 2008/2009 481,334,223 235,248,354 58,171,572 36,485,609 381,905,318 Note: The above charts do not include Internal Service Funds. 5-7 OTHER FINANCING SOURCES 2008/2009 INTERFUND TRANSFERS IN / (OUT) (501,413,093) 0 (233,887,133) 0 (100,521,623) 0 (166,449,329) 100,000,000 (375,258,090) 28,942,363 (7,670,163) (26,290,065) 44,581,093 25,770 (9,646,635) ADOPTED EXPENDITURES 2008/2009 ESTIMATED ENDING FUND BALANCE 0 39,262,175 12,734,629 107,982,897 153,806,123 Pima County FY 2008/2009 Adopted Budget TOTAL COUNTY BUDGET BY SOURCE AND USE MEMO REVENUE 1.26% REVENUES TAXES 33.26% MISCELLANEOUS 1.77% INTEREST 0.99% SPECIAL ASSESSMENT 0.04% FINES AND FORFEITS 0.56% LICENSES & PERMITS 1.25% CHARGES FOR SERVICES 33.86% INTERGOVERNMENTAL 27.01% FY 2006/2007 ACTUAL REVENUES TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE 348,699,313 520,999 14,238,521 312,330,383 423,642,413 6,618,168 19,545,865 25,627,549 26,134,548 1,177,357,759 FY 2007/2008 REVISED 381,106,799 560,124 17,752,889 319,458,634 465,039,585 6,945,192 13,132,323 20,137,857 15,000,000 1,239,133,403 FY 2008/2009 ADOPTED 396,800,896 448,619 14,941,892 322,259,727 404,007,803 6,706,732 11,791,551 21,187,856 15,000,000 1,193,145,076 EXPENDITURES CAPITAL OUTLAY 12.54% PERSONAL SERVICES 32.35% SUPPLIES & SERVICES 55.11% EXPENDITURES FY 2006/2007 ACTUAL FY 2007/2008 REVISED PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY 397,153,101 688,824,721 185,311,271 444,745,930 799,016,856 238,951,710 1,271,289,093 1,482,714,496 Note: The above charts do not include Internal Service Funds. 5-8 FY 2008/2009 ADOPTED 445,636,555 759,115,378 172,777,335 1,377,529,268 Pima County FY 2008/2009 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2006/2007 - 2008/2009 ACTUAL FY 2006/2007 REVISED FY 2007/2008 ESTIMATED FY 2007/2008 ADOPTED FY 2008/2009 252,349,910 2,794,802 152,271,119 33,603,427 5,526,344 3,321,177 6,827,825 456,694,604 267,784,461 2,926,812 152,524,211 31,485,850 5,574,591 2,306,654 6,614,136 469,216,715 268,557,719 2,926,812 148,960,248 31,559,495 4,883,698 4,068,154 7,128,566 468,084,692 282,377,345 2,955,925 148,441,648 33,096,008 5,237,632 1,863,981 7,361,684 481,334,223 231,301,819 184,772,205 5,412,810 421,486,834 255,072,228 231,128,754 2,568,666 488,769,648 254,671,870 203,441,041 5,959,704 464,072,615 257,248,501 242,933,310 1,231,282 501,413,093 47,627,143 520,999 4,337,168 136,985,984 16,285,374 1,025,015 3,743,560 15,253,042 527,363 226,305,648 57,069,850 560,124 4,974,680 148,424,007 16,012,140 1,311,801 2,229,213 11,145,698 0 241,727,513 57,578,026 531,294 4,474,073 147,848,523 16,048,897 1,400,500 4,210,337 10,260,745 0 242,352,395 57,259,479 448,619 4,804,430 142,903,340 13,895,080 1,410,300 2,997,287 11,529,819 0 235,248,354 91,599,783 103,263,235 5,706,796 200,569,814 101,595,531 135,782,770 6,853,730 244,232,031 105,936,051 119,424,947 6,599,966 231,960,964 106,665,510 122,031,602 5,190,021 233,887,133 48,722,260 17,587 1,612,184 56,252,488 7,500 1,000,000 56,252,488 7,500 1,288,584 57,164,072 7,500 1,000,000 50,352,031 57,259,988 57,548,572 58,171,572 68,616,019 68,616,019 77,945,345 77,945,345 76,245,942 76,245,942 100,521,623 100,521,623 11,027,057 12,416,626 5,312,827 263,587 390,380 29,410,477 13,781,039 23,517,156 3,598,141 370,946 0 41,267,282 15,081,039 20,611,429 4,009,595 1,770,946 0 41,473,009 25,848,887 9,424,903 1,117,697 94,122 0 36,485,609 685,781 51,482 201,921,980 202,659,243 711,094 21,262,196 228,569,705 250,542,995 538,077 40,394 158,432,008 159,010,479 639,643 219,054 165,590,632 166,449,329 GENERAL FUND REVENUE TAXES LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL SPECIAL REVENUE FUNDS REVENUE TAXES SPECIAL ASSESSMENT LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL DEBT SERVICE FUND REVENUE TAXES INTERGOVERNMENTAL INTEREST TOTAL EXPENDITURES SUPPLIES & SERVICES TOTAL CAPITAL PROJECTS FUNDS REVENUE INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL 5-9 Pima County FY 2008/2009 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2006/2007 - 2008/2009 ACTUAL FY 2006/2007 REVISED FY 2007/2008 ESTIMATED FY 2007/2008 ADOPTED FY 2008/2009 ENTERPRISE FUNDS REVENUE LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES & SERVICES CAPITAL OUTLAY TOTAL 7,106,551 12,028,636 361,336,986 66,809 5,556,117 3,283,095 25,216,805 414,594,999 9,851,397 4,721,877 394,024,439 58,800 3,998,315 2,007,077 15,000,000 429,661,905 6,426,465 4,721,877 387,122,922 20,000 7,500,223 2,050,923 15,000,000 422,842,410 7,181,537 5,058,352 347,591,812 58,800 4,812,586 2,202,231 15,000,000 381,905,318 73,565,718 332,121,780 (27,730,315) 377,957,183 87,367,077 332,897,791 959,609 421,224,477 81,390,003 367,445,511 (30,679,649) 418,155,865 81,082,901 293,409,789 765,400 375,258,090 TOTAL REVENUES 1,177,357,759 1,239,133,403 1,232,301,078 1,193,145,076 TOTAL EXPENDITURES 1,271,289,093 1,482,714,496 1,349,445,865 1,377,529,268 Note: The above data does not include Internal Service Funds. 5-10 Pima County FY 2008/2009 Adopted Budget BUDGET IN BRIEF Arizona Revised Statute § 42-17105 requires the Pima County Board of Supervisors to adopt a budget for each fiscal year. On June 17, 2008, the Board adopted the budget for fiscal year 2008/09, which covers the period from July 1, 2008 through June 30, 2009. Pima County’s Fiscal Year 2008/09 Adopted Budget includes: • $1.378 billion in expenditures • $1.193 billion in revenues • $92.8 million in operating transfers between the various operating funds • $128.9 million total in sales of General Obligation, Transportation, and Sewer Revenue Bonds Graphic analyses of expenditures by fund and functional area are presented below: Comparison of Expenditures by Fund Expenditures by Fund (000's) Fiscal Years 2007/2008-2008/2009 Expenditures by Fund Fiscal Year 2008/2009 600,000 General Fund 36.4% Enterprise 27.2% 500,000 Debt Service 7.3% 400,000 Capital Projects 12.1% Special Revenue 17.0% 300,000 200,000 100,000 0 General Fund Special Revenue Debt Service 2007/ 2008 Capital Projects Enterprise 2008/2009 GENERAL FUND: The Fiscal Year 2008/09 Adopted Budget for General Fund expenditures increased by $12.6 million over fiscal year 2007/08. Major factors contributing to this net increase include: • $7.2 million increase in order to offset the potential negative financial impacts of the state budget for fiscal year 2008/09 which had not been finalized at the time of the County’s final budget adoption • $4.8 million to fund the costs of the primary and general elections held in 2008 plus $1.0 million for various schools related elections costs • $2.6 million net increase in state mandated employer contributions to the various state retirement systems; $1.1 million net increase in the County’s contribution towards the cost of non-retirement benefits • $2.3 million of additional funding related to detention health care costs • $2.4 million increase to annualize the cost of FY 2007/08 salary increases awarded to corrections and peace officers • $1.7 million of funding to settle Pima County’s portion of statewide Tax Court litigation brought by QWEST Corporation to challenge prior central assessment methodology applied to its property by the State • $1.6 million of one time unexpended carryover funds from fiscal year 2007/08 • $1.1 million for increased cost of fuel for vehicles and equipment • $561,000 increase for continued match of a federal COPS grant that funds 14 Sheriff’s deputies • $500,000 increase in reserve for potential Solid Waste Program operating losses • $500,000 of additional funds to assume operation of Sportspark • $498,000 increase to replace reduced federal grants which fund positions in the criminal justice system • $432,000 of additional funding for equipment to facilitate enhanced election security • $178,000 increase in the Board of Supervisors’ unreserved contingency funds • $475,000 decrease in order to bring the General Fund budgeted reserve to 5% of revenues • $2.0 million reduction in various fiscal year 2007/08 one-time expenditure items 5-11 Pima County FY 2008/2009 Adopted Budget • • $13.0 million decrease in all General Funded department budgets representing a combined 5% overall reduction plus a 2.5% reduction in overall administrative costs also includes the annualization of fiscal year 2007/08 supplemental requests, other position related adjustments, etc. SPECIAL REVENUE FUNDS: The Fiscal Year 2008/09 Adopted Budget for Special Revenue Funds expenditures decreased by $10.3 million from fiscal year 2007/08. Major factors contributing to this net decrease include: • $2.8 million increase in various special revenue grants • $1.0 million increase in Transportation spending for increased public transit spending and motor pool costs • $879,000 increase in the Stadium District in order to use part of the fund balance to undertake capital improvements including painting and roof repairs • $437,000 increase for Public Health operating budget expenditures • $480,000 net decrease in Environmental Quality operating budget expenditures • $711,000 decrease in County Free Library District spending due in part to the elimination of a transitional contingency fund that is no longer needed • $720,000 decrease in Solid Waste Management in part the result of anticipated landfill closures • $1.1 million net decrease in various other departmental special revenue funds • $2.6 million decrease in planned expenditures from the Recorder’s Document Storage & Retrieval Fund as significant one-time projects are completed • $4.5 million decrease in the Regional Flood Control District primarily due to nearly completed flood damage repairs resulting from a significant flood event in July 2006 and a reduction in the district’s secondary property tax rate • $5.3 million decrease in expenditures in the Property Tax Rate Stabilization Fund as these funds will be moved to the General Fund to offset the impact of reduced state shared sales and vehicle license tax revenue • also includes other position related adjustments, benefits adjustments, adjustments for one time costs, etc. DEBT SERVICE FUND: The Fiscal Year 2008/09 Adopted Budget for Debt Service Fund expenditures increased $22.6 million over fiscal year 2007/08. This increase is the net of retired debt and anticipated debt service costs related to bond and certificates of participation sales to be made in fiscal year 2008/09. CAPITAL PROJECTS FUND: The Fiscal Year 2008/09 Adopted Budget for the Capital Projects Fund expenditures decreased by $84.1 million from fiscal year 2007/08, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2008/09 to Fiscal Year 2012/13 Capital Improvement Plan. (See the Summary Schedules section - Summary of Active Capital Improvement Projects.) ENTERPRISE FUNDS: The Fiscal Year 2008/09 Adopted Budget for Enterprise Fund expenses decreased by $46.0 million from fiscal year 2007/08. Significant changes include: • $7.0 million increase in the Wastewater Reclamation Enterprise Fund, relating to the rehabilitation of the system, increased inspection/assessment work, increased depreciation, debt service, etc. • $417,000 increase in the Parking Garages Enterprise Fund • $2.8 million decrease in Development Services reflecting a slowdown in construction activity • $50.6 million net decrease in Pima Health System & Services primarily due to the state not awarding the County an AHCCCS Ambulatory Contract and capping the enrollment for this program at a significantly reduced amount effective October 1, 2008 • also includes position related adjustments, benefits adjustments, adjustments for one time costs, etc. 5-12 Pima County FY 2008/2009 Adopted Budget Comparison of Expenditures by Functional Area Expenditures by Function Expenditures by Function (000's) Fiscal Year 2008/2009 Public Works 30.6% Fiscal Years 2007/2008-2008/2009 County Admin 14.9% 500,000 400,000 300,000 Community & Econ Dev 6.5% Medical Services 26.7% 200,000 100,000 Justice & Law Enforcement 21.3% 0 ev es in rks en t dm nD rv ic Wo em ty A Eco l Se forc b l ic a n & u ic P E y d ni t aw Me mu &L Com tic e s u J n Co u 2007/2008 2008/2009 COUNTY ADMINISTRATION: The Fiscal Year 2008/09 Adopted Budget for expenditures for the County Administration functional area increased by $22.7 million over fiscal year 2007/08. Major reasons for the net increase include: • Fiscal Year 2008/09 Adopted Budget for Debt Service Fund expenditures increased $22.6 million over fiscal year 2007/08. This increase is the net of retired debt and anticipated debt service costs related to bond and certificates of participation sales to be made in fiscal year 2008/09 • $7.2 million increase is reserved in the Budget Stabilization Fund in order to offset the potential negative financial impacts of the state budget for fiscal year 2008/09 which had not been finalized at the time of the County’s final budget adoption • $4.8 million to fund the costs of the primary and general elections held in 2008 • $1.7 million of funding to settle Pima County’s portion of statewide Tax Court litigation brought by QWEST Corporation to challenge prior central assessment methodology applied to its property by the State • $1.6 million of one time unexpended carryover funds from fiscal year 2007/08 • $500,000 increase in reserve for potential Solid Waste Program operating losses • $498,000 increase in Contingency Funds to replace reduced federal grants which fund positions in the criminal justice system • $432,000 of additional funding for equipment to facilitate enhanced election security • $178,000 increase in the Board of Supervisor’s unreserved contingency funds • $475,000 decrease in order to bring the General Fund budgeted reserve to 5% of revenues • $1.8 million reduction in various fiscal year 2007/08 one-time expenditure items in the General Fund • $2.3 million decrease in all General Funded department budgets representing a combined 5% overall reduction plus a 2.5% reduction in overall administrative costs • $2.4 million of Contingency funds used for an increase in the step plans for commissioned officers, corrections officers, corrections specialists, and corrections sergeants in FY 2007/08 moved to Sheriffs’ budget in FY 2008/09 • $2.6 million decrease in planned expenditures from the Recorder’s Document Storage & Retrieval Fund as significant one-time projects are completed • $5.3 million decrease in expenditures in the Property Tax Rate Stabilization Special Revenue Fund as these funds will be moved to the General Fund to offset the impact of reduced state shared sales and vehicle license tax revenue • also includes the annualization of fiscal year 2007/08 supplemental requests,, other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. 5-13 Pima County FY 2008/2009 Adopted Budget COMMUNITY & ECONOMIC DEVELOPMENT: The Fiscal Year 2008/09 Adopted Budget for expenditures for the Community & Economic Development functional area increased by $3.3 million over fiscal year 2007/08. Major factors contributing to this net increase are: • $3.0 million increase in various Employment & Training and Community Services grants • $1.0 million increase for various schools related elections costs • $879,000 increase in the Stadium District in order to use part of the fund balance to undertake capital improvements including painting and roof repairs • $455,000 decrease in Economic Development & Tourism Special Revenue Fund • $711,000 decrease in County Free Library District spending due in part to the elimination of a transitional contingency fund that is no longer needed • $963,000 decrease in all General Funded department budgets representing a combined 5% overall reduction plus a 2.5% reduction in overall administrative costs • also includes the annualization of fiscal year 2007/08 supplemental requests, other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. JUSTICE & LAW ENFORCEMENT: The Fiscal Year 2008/09 Adopted Budget for the Justice & Law Enforcement functional area increased by $2.5 million over fiscal year 2007/08. This net increase is due primarily to: • $2.4 million of funds budgeted in County Administration in FY 2007/08 used for an increase in the step plans for commissioned officers, corrections officers, corrections specialists, and corrections sergeants in FY 2007/08 moved to Sheriffs budget in FY 2008/09; additional $2.4 million increase in FY 2008/09 to annualize the cost of FY 2007/08 salary increases. • $791,000 in net increases to various Justice & Law Enforcement Special Revenue Funds • $561,000 increase for continued match of a federal COPS grant that funds 14 Sheriff’s deputies • $2.3 million decrease in all General Funded department budgets representing a combined 5% overall reduction plus a 2.5% reduction in overall administrative costs • also includes annualization of fiscal year 2007/08 supplemental requests, other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. MEDICAL SERVICES: The Fiscal Year 2008/09 Adopted Budget for the Medical Services functional area decreased by $45.1 million from fiscal year 2007/08. The main reasons for this net decrease include: • $2.3 million of additional funding related to detention health care costs • $437,000 increase for Public Health operating budget expenditures • $671,000 increase in Public Health Grants • $50.6 million net decrease in Pima Health System & Services primarily due to the state not awarding the County an AHCCCS Ambulatory Contract and capping the enrollment for this program at a significantly reduced amount effective October 1, 2008 • also includes annualization of fiscal year 2007/08 supplemental requests, other position related adjustments, benefits adjustments, adjustments for one time costs in other funds, etc. PUBLIC WORKS: The Fiscal Year 2008/09 Adopted Budget for the Public Works functional area decreased by a net $85.6 million from fiscal year 2007/08. Significant changes include the following: • $7.0 million increase in the Wastewater Reclamation Enterprise Fund, relating to the rehabilitation of the system, increased inspection/assessment work, increased depreciation, debt service, etc. • $1.0 million increase in Transportation spending for increased public transit spending and motor pool costs • $500,000 of additional funds to assume operation of Sportspark • $417,000 increase in the Parking Garages Enterprise Fund • $480,000 net decrease in Environmental Quality operating budget expenditures • $720,000 decrease in Solid Waste Management in part the result of anticipated landfill closures • $2.8 million decrease in Development Services reflecting a slowdown in construction activity • $4.5 million decrease in the Regional Flood Control District primarily due to nearly completed flood damage repairs resulting from a significant flood event in July 2006 and a reduction in the district’s secondary property tax rate 5-14 Pima County FY 2008/2009 Adopted Budget • • $84.1 million decrease in Capital Projects Fund expenditures based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2008/09 to Fiscal Year 2012/13 Capital Improvement Plan. (See the Summary Schedules section – Summary of Active Capital Improvement Projects.) also includes annualization of fiscal year 2007/08 supplemental requests, other position related adjustments, benefits adjustments, adjustments for other one time costs, increased depreciation, etc. Comparison of Revenues Please refer to the Revenue Sources section for an analysis of significant revenue variances and trends. Projected Net Changes in Fiscal Year End Fund Balances/Net Assets The following funds are projected to experience significant changes (10% or more) in ending fund balances or net assets in fiscal year 2008/09: General Fund Due to a change in the method of budgeting for the ending fund balance implemented in fiscal year 2007/08, the adopted ending fund balance for the General Fund is zero, a net decrease of $27.7 million from the budgeted beginning fund balance. General Fund expenditures include $24.0 million, an amount equal to the expected ending fund balance, to represent a General Fund Reserve in order for the County to be in compliance with state statute. Changes other than this reserve represent a net decrease of $3.7 million from the beginning fund balance. Major factors contributing to this decrease are discussed under the Budget Issues Tab (pages 4-10 thru 4-12). Special Revenue Funds The fiscal year 2008/09 adopted ending fund balance for all Special Revenue Funds is $39.3 million, a net decrease of $24.9 million from the budgeted beginning fund balance. Major factors contributing to this decrease include net reductions/increases in the various special revenue fund and grant fund balances reflecting increases or decreases in the 8 major and nearly 60 minor County funds due to restricted funds being spent on their specified services. These funds account for such diverse functions as Transportation, Flood Control, Public Health, Solid Waste Management, the County Free Library, Stadium District, Justice and Law Enforcement Grants, etc. Debt Service Fund The fiscal year 2008/09 adopted ending fund balance for the Debt Service Fund is $12.7 million, a net increase of $2.2 million from the budgeted beginning fund balance. Major factors contributing to this increase include:  $22.6 million increase in overall debt service payments. This increase is the net of retired debt and anticipated debt service costs related to bond sales and the issuance of Certificates of Participation to be made in fiscal year 2008/09  $912,000 dollar increase in projected secondary property tax collections  $22.9 million net increase in operating transfers in Capital Projects Fund The fiscal year 2008/09 adopted ending fund balance for the Capital Projects Fund is $108.0 million, a net decrease of $29.9 million from the budgeted beginning fund balance as existing bond and non-bond funds are expended in the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s proposed fiscal year 2008/09 to 2012/13 Capital Improvement Plan. (See the Summary Schedules section - Summary of Active Capital Improvement Projects) 5-15 Pima County FY 2008/2009 Adopted Budget Enterprise Funds The fiscal year 2008/09 adopted ending net assets for all Enterprise Funds is $153.8 million, a net increase of $25.9 million over the budgeted beginning net assets. Major factors contributing to this increase include:   $26.5 million increase in the Wastewater Reclamation Enterprise Fund due to a combination of increases in sewer revenue and connection fees offset by increased operating costs, and $28.9 million in additional bond funds $956,000 decrease in net assets of the Development Services Enterprise Fund A summary table of beginning and ending fund balances/net assets for all funds is located on pages 8-2 through 8-4 of the Summary Schedules section. 5-16 Pima County FY 2008/2009 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2006/2007 - 2008/2009 FUNCTIONAL AREA/SUPER DEPARTMENT ADOPTED REVISED ADOPTED CHANGE 2006/2007 2007/2008 2008/2009 07/08 to 08/09 COUNTY ADMINISTRATION 161.0 161.0 160.5 (0.5) BOARD OF SUPERVISORS ASSESSOR 21.1 24.4 23.7 (0.7) CLERK OF THE BOARD 19.0 19.0 18.0 (1.0) COUNTY ADMINISTRATOR 16.3 15.8 14.8 (1.0) 3.0 ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY 14.0 15.0 18.0 112.6 123.5 125.9 2.4 27.5 30.1 29.0 (1.1) 40.9 37.5 38.0 0.5 120.6 137.0 129.7 (7.3) PROCUREMENT 33.8 34.0 32.5 (1.5) RECORDER 66.0 57.0 67.0 10.0 TREASURER 41.0 41.0 40.0 (1.0) 673.8 695.3 697.1 1.8 7.6 8.0 7.0 (1.0) TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 27.5 27.5 26.5 (1.0) COMMUNITY RESOURCES 72.9 77.0 85.7 8.7 COMMUNITY SVCS, EMPLOYMENT & TRAINING 115.3 116.9 117.3 0.4 COUNTY FREE LIBRARY 337.9 357.5 378.5 21.0 ECONOMIC DEVELOPMENT & TOURISM 2.0 5.0 5.0 0.0 SCHOOL SUPERINTENDENT 15.4 16.0 15.0 (1.0) STADIUM DISTRICT 11.4 14.6 4.6 (10.0) 590.0 622.5 639.6 17.1 230.1 226.2 221.5 (4.7) TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CONSTABLES 13.0 13.0 13.0 0.0 COUNTY ATTORNEY 402.2 441.3 447.4 6.1 INDIGENT DEFENSE 197.7 218.5 225.5 7.0 JUSTICE COURT AJO 9.8 10.8 10.8 0.0 JUSTICE COURT GREEN VALLEY 8.5 9.1 9.5 JUSTICE COURTS TUCSON 118.0 122.3 122.1 (0.2) JUVENILE COURT 557.3 582.1 569.5 (12.6) 11.0 10.0 9.2 (0.8) OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 5-17 36.1 37.6 37.1 1,365.0 1,386.6 1,411.2 653.2 664.0 663.5 3,601.9 3,721.5 3,740.3 0.4 (0.5) 24.6 (0.5) 18.8 Pima County FY 2008/2009 Adopted Budget ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2006/2007 - 2008/2009 FUNCTIONAL AREA/SUPER DEPARTMENT ADOPTED REVISED ADOPTED CHANGE 2006/2007 2007/2008 2008/2009 07/08 to 08/09 MEDICAL SERVICES 27.0 27.0 31.5 PIMA HEALTH SYSTEM & SERVICES INSTITUTIONAL HEALTH 968.2 992.4 700.2 (292.2) PUBLIC HEALTH 368.5 375.1 391.8 16.7 1,363.7 1,394.5 1,123.5 TOTAL MEDICAL SERVICES 4.5 (271.0) PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES 11.0 10.5 10.5 0.0 183.0 182.0 135.3 (46.7) (7.9) ENVIRONMENTAL QUALITY 62.8 60.4 52.5 FACILITIES MANAGEMENT 166.6 173.0 176.0 3.0 56.0 57.0 62.2 5.2 FLEET SERVICES GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION 20.6 20.6 21.6 1.0 261.8 283.8 293.0 9.2 PUBLIC WORKS ADMINISTRATION 35.5 37.5 38.4 0.9 REGIONAL FLOOD CONTROL DISTRICT 63.0 75.4 67.0 (8.4) SOLID WASTE MANAGEMENT 52.6 53.0 42.6 (10.4) TRANSPORTATION 416.7 425.9 414.7 (11.2) WASTEWATER RECLAMATION 570.7 583.7 599.1 15.4 TOTAL PUBLIC WORKS 1,900.3 1,962.8 1,912.9 (49.9) TOTAL FUNCTIONAL AREAS 8,129.7 8,396.6 8,113.4 (283.2) 5-18 Pima County FY 2008/2009 Adopted Budget Major net changes in Full Time Equivalent (FTE) positions from fiscal year 2007/08 to 2008/09 are generally explained below: FTEs in County Administration increased by 1.8 or less than 0.3%. Major factors contributing to this net increase include:       10.0 FTE increase in the Recorder due to the addition of temporary elections workers for the 2008 primary and general elections 3.0 FTE increase in Communications due to the transfer of three positions from the Information Technology Department 3.0 FTE increase in the Elections department due to the addition of three new positions to help with increased elections activities and reporting requirements 2.4 FTE net increase in Finance & Risk Management primarily due to the transfer of financial systems information technology positions from Information Technology to other County departments, partially offset by eliminating some vacant positions and reducing hours for some positions 6.3 FTE net decrease in various other County Administration departments mainly due to eliminating or reducing hours of vacant positions 10.3 FTE net decrease in Information Technology due to the transfer of some positions to other departments, eliminating some vacant positions, and reducing hours for some positions FTEs in Community & Economic Development increased by 17.1 or 2.7%. contributing to this net increase include:     Major factors 21.0 FTE net increase in County Free Library due to positions added for 2 branches opening in May 2008 and one planned for fiscal year 2008/09 8.7 FTE net increase in Community Resources primarily due to the addition of 8 Trades Maintenance positions that were previously budgeted in the Stadium District. In addition Pima Vocational High School budgeted additional hours for an Educational Services Coordinator 10.0 FTE net decrease in the Stadium District primarily due to the transfer of Trades Maintenance positions to Community Resources 2.6 FTE net decrease in various other Community & Economic Development departments FTEs in Justice & Law Enforcement increased by 18.8 or 0.5%. Major factors contributing to this net increase include:      6.2 FTE increase in Indigent Defense General Fund positions due to the increase in attorney positions to offset contract attorney costs 9.7 FTE increase in Sheriff General Fund positions due to annualization from supplemental package funding for new Border Crime Unit, the transfer of positions from the Risk Management, and positions for Restoration to Competency program. 13.7 FTE net increase in various Justice and Law enforcement special revenue fund and grant departments 3.0 FTE decrease in the County Attorney General Fund positions due to a decrease in hours funded to existing positions 5.4 FTE decrease in Clerk of the Superior Court General Fund positions due to a decrease in hours funded to existing positions 5-19 Pima County FY 2008/2009 Adopted Budget   1.0 FTE decrease in Juvenile Court General Fund positions due to a decrease in hours funded to existing positions. 0.8 FTE decrease in Office of Court Appointed Counsel positions due to a decrease in hours funded to existing positions. FTEs in Medical Services decreased by 271.0 or 19.4%. Major factors contributing to this net decrease include:    4.5 FTE increase in Institutional Health primarily due to personnel for Restoration to Competency program 292.2 FTE decrease in Pima Health System and Services primarily due to contracting out the Attendant Care Worker program and the reduction in membership for the AHCCCS acute care plan requiring less personnel 16.7 FTE increase in Public Health primarily due to adjustments to hours funded for existing positions FTEs in Public Works decreased by 49.9 or 2.5%. Major factors contributing to this net increase include:           3.0 FTE increase in Facilities Management due to 2 new Industrial Hygienists positions and additional hours for existing positions 5.2 FTE increase in Fleet Services due to new 6 Trades Maintenance positions and a new OSL III position all budgeted at 1560 hours 9.2 FTE increase in Natural Resources, Parks & Recreation due to a new Accounting Support Specialist, 3 new Trades Maintenance positions, and additional hours for existing regular and intermittent positions to maintain new parks facilities coming on line in fiscal year 2008/09 15.4 increase in Wastewater Reclamation due to 9.0 FTEs transferring in from other County departments, 6.0 FTEs for new positions and additional hours 46.7 FTE decrease in Development Services due to unfunding of 33.7 FTEs and transfer out to other County departments of 13.0 FTEs 11.2 FTE decrease in Transportation due to reducing hours or unfunding FTEs 10.4 FTE decrease in Solid Waste Management due to reducing hours or unfunding FTEs 8.4 FTE decrease in Regional Flood Control due to unfunding or reducing hours of 6.4 FTEs and net transfers resulting in a decrease of 2.0 FTEs 7.9 FTE decrease in Environmental Quality due to unfunding of 7.0 FTEs and reducing hours 1.9 net FTE increase in various other Public Works departments 5-20 Pima County FY 2008/2009 Adopted Budget PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM SUMMARY Introduction Pima County’s Fiscal Year 2008/09 Adopted Budget for its Capital Improvement Program (CIP) consists of eleven categories: Wastewater Reclamation; Transportation; Facilities Management; Open Space; the Regional Flood Control District; Natural Resources, Parks and Recreation; Cultural Resources; Sheriff’s for the Regional Public Safety Communications System; Neighborhood/Housing Reinvestment; Solid Waste Management; and Information Technology. Distinct from the CIP, Pima County’s Capital Projects Fund includes the approved projects for all categories except Wastewater Reclamation. Because Wastewater Reclamation is an Enterprise Fund, its projects are accounted for within the Wastewater Reclamation operating fund, and expenditures are capitalized according to generally accepted accounting principles. Wastewater Reclamation projects are included in the narrative section of this report, while the charts and tables address only the projects in the Capital Projects Fund. This report provides an overview of Pima County’s CIP for fiscal year 2008/09, summary data for projects that are part of the adopted Capital Projects Fund for fiscal year 2008/09, and projected operations and maintenance (O&M) data for fiscal year 2008/09 and the following four years. Overview In two special elections in 1997, Pima County voters approved $711,980,000 in general obligation, sewer revenue, and Highway User Revenue Fund (HURF) revenue bonds. In preparation for these bond elections, the Board of Supervisors approved two Bond Implementation Plan ordinances (Ordinance Numbers 1997-35 and 1997-80) that identified specific projects and the extent of those projects, bond allocations and other funding allocations, and implementation schedules. In a special election in 2004, Pima County voters approved $732,250,000 in general obligation and sewer revenue bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2004-18). In a special election in 2006, Pima County voters approved $54,000,000 in general obligation bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2006-29). The Bond Implementation Plan ordinances provide a framework for the development of a CIP budget. New projects (i.e., those not included in the 1997, 2004, and 2006 bond elections) are added to the CIP budget as infrastructure needs dictate and as funding availability permits. No CIP projects are undertaken without full funding. Wastewater Reclamation is the largest component of the capital improvement program in terms of budget, although it is budgeted separately from the Capital Projects Fund. Transportation is the second largest, followed by Facilities Management – which manages projects related to County facilities as well as capital improvements for the Sheriff’s Department, the Superior Court, Medical Services, and Community and Economic Development. Open Space has the fourth largest, Regional Flood Control District has the fifth largest, Natural Resources, Parks and Recreation has the sixth largest, and the Regional Public Safety Communications System is the seventh largest in terms of budget. The Regional Flood Control District has a number of projects being developed in cooperation with the Army Corps of Engineers, which typically funds from two-thirds to three-quarters of project costs. The magnitude of the public improvements associated with the Regional Flood Control District’s portion of budgeted CIP is much larger than the figures indicate, as the expenditures in the CIP budget include only the County’s local cost sharing responsibilities. 5-21 Pima County FY 2008/2009 Adopted Budget Taken together, the remaining categories of CIP comprise a small percentage of the County’s overall budgeted CIP. Cultural Resources projects provide for acquisition and rehabilitation of historic structures and mitigation of archaeological resources. The Neighborhood/Housing Reinvestment Program funds infrastructure investments in high stress neighborhoods throughout the community. Information Technology provides data and voice infrastructure needs, and Solid Waste programs consist of environmental remediation projects and solid waste infrastructure management. The following charts provide summary information for Pima County’s fiscal year 2008/09 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2008/09 Capital Projects Fund 1 Expenses by Category Ne igh borhood/ Ho using Cultural Re investment 2.16 % Resources 2.30% Solid Waste 0.76 % Info rmation Technolog y 0.69% Sheriff/Pu blic Safety Comm. 7.67% Charges for Services/Impa ct Fees 5.66% Ad ministra tive 0.5 2% Transportation 2 7.14% Interest Revenue 0.67% Fund Balance Decrease 8.92% Misc 0.06% Bond Proceeds 60.07% Operat ing Transfers 9.09% Natural Resource s, Parks & Rec 9.51% Regional Flood Control District 9.87 % Sources of Funding Facilit ies Management 26.76 % Open Space 1 2.62% Expenses by Category Transportation Facilities Management Open Space Regional Flood Control District Natural Resources, Parks and Recreation Sheriff/Public Safety Communications Cultural Resources Neighborhood/Housing Reinvestment Solid Waste Management Information Technology Administrative Costs TOTAL $45,182,383 44,540,056 21,000,000 16,423,922 15,823,364 12,766,002 3,834,372 3,595,814 1,265,419 1,150,300 867,697 $166,449,329 1 Intergov't Revenue 15.53% Sources of Funding Other Funding: Bond Proceeds Intergovernmental Revenue Other Funding: Operating Transfers Other Funding: Fund Balance Decrease Charges for Services/Impact Fees Interest Revenue Miscellaneous Revenue TOTAL $100,000,000 25,848,887 15,122,135 14,841,585 9,424,903 1,117,697 94,122 $166,449,329 Capital Projects Fund only; does not include Wastewater Reclamation projects. Refer to the Summary Schedules section Summary of Active Capital Improvement Projects for a complete list of all projects, including Wastewater Reclamation projects and related expenses. 5-22 Pima County FY 2008/2009 Adopted Budget Relationship Between Operating and Capital Budgets A direct relationship exists between Pima County’s CIP budget and its annual operating budget. Impacts on expenditure budgets and the availability of future revenues to support these new costs are and will continue to be an important factor in determining the timing of construction and origination of new projects. Capital projects, when completed, tend to require increases in operating budgets to cover new upkeep, maintenance, security, and other costs. For some capital improvements the incremental impact of completed projects on the County’s operating budget is relatively small. For example, new or expanded roadways tend to have little impact on operating expenditures (if not decreasing expenditures due to maintenance savings). On the other hand, projects like the Justice Court/Municipal Court Complex, although not scheduled to be completed for several years, will eventually require significant additional operations and maintenance (O&M) expenditures: increased personal services expenditures for additional building maintenance staff, additional supplies and services expenditures for utilities, general maintenance, supplies, etc. When new projects are considered for funding in the County’s budgeted CIP, increased operating costs are taken into consideration. Departments are required to project the impact of additional operating costs over the life of a project, and the analysis and eventual approval of Capital Projects takes these estimates into account. Additionally, in each annual budgeting cycle, General Fund departments submit supplemental budget requests to cover new operating costs resulting from projects whose completion will impact operating expenditures in the fiscal year under consideration, and non-General Fund departments add O&M estimates to their base budget requests. Information relating to additional funding needs for O&M is evaluated for accuracy, and expenditures and revenues resulting from the completed project are projected over a five-year period. These projections are included in departmental plans in the current year and in subsequent years. More detailed information on the impact of completed capital projects on Pima County’s fiscal year 2008/09 operating budget may be found in the final section of this report. Capital Projects by Category: Summary Transportation The fiscal year 2008/09 CIP associated with Transportation consists of 56 projects with total expenditures of $45.2 million. Twenty-eight, or half of these projects are part of the bond package approved by voters in the 1997 special elections. Of the projects approved in the 1997 special elections 42 address capacity improvements to major, critical roadway segments throughout Pima County’s metropolitan areas. Twenty-four Transportation projects are projected to be under partial or full construction during the course of fiscal year 2008/09. Construction expenditures are estimated at $30 million, or approximately 66 percent, of Transportation’s portion of CIP for fiscal year 2008/09. The remaining expenditures will be for planning and design, land acquisition, and miscellaneous other expenditures. Major projects include Kinney Road, Ajo Way to Bopp Road; RTA Safety & Capacity Intersection Improvements; and I-19 Frontage Rd: Continental Road to Canoa Road, Canoa Road Interchange. 5-23 Pima County FY 2008/2009 Adopted Budget Facilities Management Facilities Management, which manages projects related to County facilities as well as capital improvements for the Sheriff Department, the Superior Court, Medical Services, and Community and Economic Development, has 19 active projects in fiscal year 2008/09. Only one of the 19 projects was approved by voters in the May 20, 1997 bond elections; eight were approved in the May 18, 2004 bond election, and six are non-bond funded projects. Four of the largest projects in relation to the budget are: $16 million for Psychiatric Hospital & Crisis Recovery Center; $6.2 million for Justice Court/Municipal Court Complex; $5 million for Psychiatric Urgent Care Center; and $3.2 million for the Animal Control Center. All 19 of the Facilities Management projects active in fiscal year 2008/09 will have some construction during the course of this fiscal year; construction expenditures are projected to be $38.1 million or 86% of the total Facilities Management CIP. The remaining projects are in pre-construction phases, and the expenditures for those projects are earmarked for planning and design and miscellaneous startup requirements. Open Space There is $19 million designated for open space acquisitions and $2 million designated for Davis Monthan Air Force Base Encroachment Prevention. All of the projects are part of the $173.4 million approved in the 2004 bond election. Regional Flood Control District The Regional Flood Control District has seventeen active CIP projects in fiscal year 2008/09, with total budget of $16.4 million. One of the projects is part of the bond package approved by voters in the 1997 special elections and six projects are part of the bond package approved by voters in 2004. The remaining ten projects are non-bond funded. The Regional Flood Control District will partner with the Army Corps of Engineers on six projects in fiscal year 2008/09, with the Army Corps of Engineers contributing an additional $3.8 million to those projects. Eighty-four percent, or $13.7 million of fiscal year 2008/09 expenditures, is estimated for construction expenditures; the remaining Flood Control related expenditures are for planning and design, land acquisition, and miscellaneous expenditures. Major projects include Mission View Wash; Arroyo Chico Detention Basin; and Canada del Oro River Park, Thornydale to Magee. Natural Resources, Parks & Recreation There are 22 CIP projects, with total projected expenditures of $15.8 million, scheduled for activity in fiscal year 2008/09 for Natural Resources, Parks & Recreation. All of the projects are part of the bond packages approved by voters, six in the 1997 special elections and sixteen in the 2004 special election. Eighteen of the 22 Natural Resources, Parks & Recreation projects are scheduled to be under construction during the course of fiscal year 2008/09. The estimated construction expenditures of $10.7 million represent sixty-eight percent of total expenditures for the year; the balance is planning and design and startup expenditures. Major projects include Southeast Community Park, MehlFoothills Park, and Houghton Greenway. 5-24 Pima County FY 2008/2009 Adopted Budget Sheriff’s Department Regional Public Safety Communications System The fiscal year 2008/09 CIP budget for the Regional Public Safety Communications System is $12.8 million and construction expenditures are estimated to be $5.6 million or 44%. This is the second year of significant expenditures for this estimated $111 million project. Cultural Resources There are 10 CIP projects, with total expenditures of $3.8 million, scheduled for activity in fiscal year 2008/09. Cultural Resources is a program that stresses equally the acquisition and rehabilitation of historic structures and provides for mitigation of archaeological resources. Voters approved the ten projects in the bond elections; one was approved in the1997 special elections, nine were approved in the 2004 election. The largest three projects with relation to the budget are Fort Lowell Acquisition & San Pedro Chapel, Canoa Ranch Buildings Rehabilitation, and Dunbar School. Eight of the ten Cultural Resources projects will have construction activity during fiscal year 2008/09. The estimated construction expenditures of $3.1 million are approximately eighty-two percent of the projected Cultural Resources activity. The remaining expenditures will be for land acquisition, planning and design, and miscellaneous other expenditures. Neighborhood/Housing Reinvestment The Neighborhood/Housing Reinvestment category for fiscal year 2008/09 consists of small, bondfunded individual projects grouped under three master bond and project numbers. All of the projects will be under construction during the course of the year; the projected expenditures total is $3.6 million. Solid Waste Management The fiscal year 2008/09 CIP budget for Solid Waste Management consists of two projects, both of which were approved by voters at the May 20, 1997 special election. Projected expenditures for the projects are $1.3 million for Environmental Remediation/El Camino Del Cerro and the preliminary work for Tangerine Landfill Closure. Information Technology The fiscal year 2008/09 CIP budget for Information Technology is $1.2 million and consists of three projects that are not part of a bond funded program. The three projects are: Library Phone System Replacement; Radio Equipment and Tower Upgrade; and 33 N Stone Upgrades. Wastewater Reclamation The fiscal year 2008/09 adopted CIP budget for Wastewater Reclamation consists of 61 projects with total expenditures of $117.2 million. Major projects for fiscal year 2008/09 include $25.3 million for the Avra Valley Biological Nutrient Removal Oxidation Ditch (BNROD) Expansion; $15.5 million for the Santa Cruz Interceptor, Phase III; and $12.7 million for the Roger Road Wastewater Treatment Plant (WWTP) to Ina Road Water Pollution Control Facility (WPCF) Plant Interconnect. 5-25 Pima County FY 2008/2009 Adopted Budget Complete Capital Project List FY 2008/09 For a comprehensive list of the active and new projects comprising Pima County’s fiscal year 2008/09CIP budget refer to the Summary Schedules section - Summary of Active Capital Improvement Projects. Impact of Completed Capital Projects on Operations and Maintenance and Revenue: Fiscal Year 2008/09 During the budget cycle for fiscal year 2008/09, data concerning projected O&M expenditures was collected from departments. For Enterprise and Special Revenue funds, the departments added the incremental O&M expenditure and revenue amounts to their base budget requests. For General Fund departments, O&M for completed capital projects and associated revenues were included in the form of supplemental requests or by adjustments to their existing departmental base budgets. On the following page, refer to Projected Operations and Maintenance Expenditures and Revenue from CIP for a listing of projected Operations and Maintenance Expenditures and Revenue by project. 5-26 Pima County FY 2008/2009 Adopted Budget PROJECTED OPERATIONS AND MAINTENANCE EXPENDITURES AND REVENUE FROM CIP FISCAL YEARS 2008/2009 - 2012/2013 Department/Program O&M Expenditures Facilities Management FM-04-206 Green Valley Performing Arts Center Phase 2 FM-04-305 Interagency Victim Advocacy Center FM-04-444 Marana Continental Ranch New Library FM-05-005 Flowing Wells Library FM-07-001 Jackson Employment Center Facilities Management Totals: Transportation TR-93-011 Wetmore Rd and Ruthrauff Rd, La Cholla Blvd to Fairview Ave TR-97-013 Alvernon Way, Ft Lowell Road to River Road TR-97-018 Cortaro Farms Road, Union Pacific RR Crossing to Thornydale Rd TR-97-019 Craycroft Road, River Road to Sunrise Drive TR-98-006 Country Club Road, 36th Street to Milber TR-98-010 I-19 SB Frontage Road at Continental Rd TR-98-027 La Cholla Boulevard, River Road to Magee Road TR-98-028 Sunrise Drive, Craycroft Road to Kolb Road TR-98-030 Valencia Road, Mission Road to Interstate-19 TR-98-031 Kinney Road, Ajo Way to Bopp Road TR-98-048 Drexel Road, Tucson Boulevard to Alvernon Way TR-RT-027 Tanque Verde Road: Catalina Highway to Houghton Road TR-RT-035 I-19 Frontage Rd: Continental Road to Canoa Road Transportation Totals: Regional Flood Control District FC-87-001 Agua Caliente Wash at Tanque Verde Road FC-87-046 Floodprone Land Acquisition Program FC-92-005 Arroyo Chico Detention Basin (USACOE) FC-97-009 T.V. Creek: Sabino Canyon to Craycroft (USACOE) FC-97-028 Mission View Wash FC-98-003 Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE) FC-98-005 Rillito/Swan Wetlands (USACOE) FC-03-001 El Rio Medio (USACOE Study) FC-03-002 Urban Drainage FC-04-501 Floodprone and Riparian Land Acquisition FC-04-502 Urban Drainage Infrastructure Program FC-04-507 Santa Cruz River, Grant Road to Camino del Cerro River Park FC-04-508 Rillito River Linear Park, Alvernon to Craycroft FC-04-510 Canada del Oro River Park, Thornydale to Magee FC-05-003 Cienega - Empirita Restoration Regional Flood Control District Totals: Natural Resources, Parks and Recreation P-36 Santa Cruz River Park, Irvington to Valencia P-56 Thomas Jay Community Center PR-04-419 Southeast Regional Park/Shooting Range - Phase II PR-04-420 Sports Field Lighting of Existing Fields PR-04-425 Mehl-Foothills Park PR-04-426 Rillito Race Track Natural Resources, Parks and Recreation Totals: FY 2008/09 Adopted 208,292 141,019 511,890 375,716 $1,236,917 34,500 FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 356,584 158,264 511,890 375,716 840 $1,403,294 356,584 158,264 511,890 375,716 840 $1,403,294 356,584 158,264 511,890 375,716 840 $1,403,294 356,584 158,264 511,890 375,716 840 $1,403,294 1,634,628 774,075 2,559,450 1,878,580 3,360 $6,850,093 34,500 18,000 34,500 18,000 34,500 18,000 36,000 36,000 30,000 4,500 90,000 31,500 27,000 9,000 22,500 25,500 34,500 18,000 36,000 36,000 30,000 4,500 90,000 31,500 27,000 9,000 22,500 25,500 18,000 $382,500 172,500 72,000 36,000 144,000 90,000 18,000 450,000 94,500 108,000 27,000 112,500 76,500 36,000 $1,437,000 28,876 34,000 40,134 5,000 76,875 92,200 477,292 51,200 5,625 27,500 88,450 555,807 242,397 989,716 1,030 $2,716,102 474,837 273,744 2,734,692 6,257,212 126,304 (61,445) $9,805,344 22,500 22,500 $147,000 $232,500 $328,500 36,000 30,000 4,500 90,000 31,500 27,000 9,000 22,500 25,500 18,000 $346,500 5,500 4,000 972 5,638 5,775 8,000 1,944 5,913 10,000 14,912 25,000 6,050 12,000 20,362 5,000 26,250 46,100 112,742 33,100 3,875 9,800 24,350 161,919 49,866 400,687 215 $912,316 144,279 68,465 663,673 1,513,277 26,701 (12,289) $2,404,106 90,000 4,500 90,000 27,000 1,944 37,802 95,270 116,738 175 350 5,775 125 42,933 86,340 200 $183,822 17,050 250 49,866 102,680 200 $273,248 525 8,600 17,775 231,869 49,866 212,441 205 $678,738 25,625 46,100 114,740 18,100 700 9,100 23,500 161,644 49,866 187,568 210 $667,978 204,104 (4,500) (12,289) $187,315 68,349 743,673 1,513,277 50,701 (12,289) $2,363,711 186,279 68,465 663,673 1,513,277 26,701 (12,289) $2,446,106 144,279 68,465 663,673 1,513,277 26,701 (12,289) $2,404,106 5-27 Total Pima County FY 2008/2009 Adopted Budget PROJECTED OPERATIONS AND MAINTENANCE EXPENDITURES AND REVENUE FROM CIP FISCAL YEARS 2008/2009 - 2012/2013 Department/Program FY 2008/09 Adopted Solid Waste Management SW-97-002 Tangerine Closure SW-97-004 Environmental Remediation/El Camino Del Cerro Solid Waste Management Totals: $500,000 Sheriff SD-04-301 Regional Public Safety Communications System Sheriff Totals: 19,000 $19,000 500,000 Total O&M Expenditures Revenue Facilities Management FM-04-206 Green Valley Performing Arts Center Phase 2 FM-04-305 Interagency Victim Advocacy Center Facilities Management Totals: Natural Resources, Parks and Recreation PR-04-419 Southeast Regional Park/Shooting Range - Phase II PR-04-420 Sports Field Lighting of Existing Fields PR-04-425 Mehl-Foothills Park Natural Resources, Parks and Recreation Totals: FY 2011/12 (3,196,600) 23,000 ($3,173,600) (14,500) 46,000 $31,500 (14,500) 46,000 $31,500 FY 2012/13 Total 46,000 $46,000 (2,725,600) 161,000 ($2,564,600) 761,796 $761,796 761,796 $761,796 761,796 $761,796 2,348,388 $2,348,388 4,000 $4,000 8,000 $8,000 12,000 $12,000 12,000 $12,000 36,000 $36,000 109,423 207,901 $317,324 177,800 1,170,998 $1,348,798 221,358 1,259,944 $1,481,302 273,878 1,343,441 $1,617,319 319,409 1,427,593 $1,747,002 1,101,868 5,409,877 $6,511,745 $2,591,378 $2,495,951 $7,139,236 $7,244,493 $7,669,014 $27,140,072 10,000 20,000 127,150 $147,150 20,000 152,580 $172,580 20,000 20,000 $20,000 $20,000 90,000 279,730 $369,730 100,000 250,000 1,500 $351,500 100,000 250,000 1,500 $351,500 100,000 250,000 1,500 $351,500 100,000 250,000 1,500 $351,500 400,000 1,250,000 6,000 $1,656,000 $10,000 250,000 $250,000 Solid Waste Management SW-97-002 Tangerine Closure Solid Waste Management Totals: Total Revenue FY 2010/11 44,000 $44,000 Information Technology IT-07-002 33 N Stone IT Upgrades Information Technology Totals: Wastewater Reclamation WL-04-610 New Marana WWTP BNROD Expansion (2.2 mgd) WL-04-611 Avra Valley BNROD Expansion Wastewater Reclamation Totals: FY 2009/10 (3,680,000) ($3,680,000) $260,000 5-2 ($3,181,350) (3,680,000) ($3,680,000) $524,080 $371,500 $371,500 ($1,654,270) Pima County FY 2008/2009 Adopted Budget FINANCIAL POLICIES This section details the financial policies that guide Pima County’s budget development process. Adopt a Balanced Budget Arizona Revised Statute §42-17151 states, in pertinent part: On or before the third Monday in August each year the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. This requirement, in effect, mandates the adoption of a balanced budget. Furthermore, it is Pima County’s policy that unencumbered balances from the preceding fiscal year are considered “onetime” monies and are not to be used to fund recurring expenses, i.e., recurring operating expenditures must be matched by recurring operating revenues. Adhere to a Well Defined Budgetary Process Refer to pages 2-3 through 2-5 for an in-depth discussion of the various elements of the budgetary process including the basis of presentation, basis of budgeting, budgetary control, budget amendments, and budget preparation and approval. Promote Budget Accountability With the fiscal year 1999/2000 budget, the Board of Supervisors adopted a Budget Accountability Policy (see the Supplemental Information section - Pima County Budget Policies). The purpose of the policy is to establish guidelines and a methodology for the Board of Supervisors to perform their duties related to the budget and to operate Pima County Government as provided by law, by exercising financial and programmatic control over expenditures and revenues related to County programs and services. It specifically addresses appropriations for supplemental funding, transfers of appropriations among programs, and budget exceedence. Follow a Programmatic Method of Budgeting Prior to fiscal year 1998/99, departments within Pima County budgeted solely on a cost center/account line item basis. While this type of presentation provides valuable information, it does not identify the full cost or funding sources associated with programs. Starting in fiscal year 1998/99, and continuing since then, the budget has been presented using a line item and programmatic method. The goal of this presentation is to plan and measure financial operations and to evaluate programs and the impact they have on the community. Programs in this context are defined as a group of closely related activities or services. Departments organize their activities into programs and report quantitative results for each. They also provide a statement describing the main function or purpose of each program, the primary services provided, and goals and objectives. Additionally, departments are asked to provide outcome, quality, output, and/or efficiency performance measures in their program submissions. To highlight performance trends, departments are asked to report each program performance measure for a three-year period, the actual result for fiscal year 2006/07, the estimated result for fiscal year 2007/08, and the planned result for fiscal year 2008/09. As this type of presentation evolves, the goal will be to have quality, outcome, and customer service performance measures added to departmental budget submissions. 6-1 Pima County FY 2008/2009 Adopted Budget Conduct Periodic Base Budget Reviews Board of Supervisors Policy No. D22.5, adopted on October 26, 1999, mandated that, beginning with fiscal year 2000/01, every department shall develop an annual budget using a zero base budget (ZBB) methodology at least once during each subsequent four-year period. Pursuant to the Board schedule, this fiscal year nine departments developed annual budgets using a zero base budget methodology. Other departments used the target base approach traditionally employed by the County. Each department undergoing the zero base review is asked to budget on the basis of its current level of service without regard to its target base. Increased funding for new programs, mandates, or services is presented in supplemental requests. Departments are asked to conduct a thorough assessment of service demands; review, and if necessary, redefine program goals and objectives; and develop performance measures linked to the goals and objectives. Each line item request has to be fully justified and costs allocated to the appropriate service and activity. The participating departments and Budget Division staff agree that the ZBB process is time consuming, but benefits derived from the process justify the time and personnel resources used. The ZBB process provides departments an opportunity to assess and justify department operations, identify services needed to meet goals and objectives, determine optimal levels of funding, accurately allocate revenue and expenditures to the appropriate programs, and prioritize services. All departments have completed the ZBB process at least twice, with some having completed the process three times. With each turn, departments are encouraged to build upon their previous experience and improve on their efforts to achieve the objectives of the process, particularly in the areas of cost justification, performance measures, and operational efficiency. Provide Justification for all Supplemental Requests During the budget process, any departmental funding request that exceeds the prior year’s level of funding (with authorized adjustments) must include an impact statement describing the ramifications should additional funding not be granted. This impact can be stated in terms of opportunities lost, mandates not met, services not provided, or outcomes not achieved. Departments are also instructed to be as explicit as possible, when describing the effect of unfunded proposals, especially regarding the impact on Pima County residents. For fiscal year 2008/09 funding approved for supplemental requests includes a net fund impact of $1,990,091 for General Fund supported operating departments. (See Summary Schedules section - Summary of Adopted Supplemental Packages.) Diversify the County’s Revenue Sources Property Taxes The fiscal year 2008/09 Adopted Budget relies on a $0.2107 decrease in the property tax rate for General Government, a $0.0800 decrease in the Debt Service tax rate, a $0.0511 decrease in the Flood Control District tax rate, and a $0.0582 decrease in the Library District tax rate. The total property tax rate for Pima County decreases from $5.0291 to $4.6291 per $100 of assessed valuation. General Government Revenues other than Property Taxes Excluding revenues related to primary property taxes, projected fiscal year 2008/09 general government revenue from all other sources is $162.0 million, a decrease of $2.4 million from the fiscal year 2007/08 adopted budget. State Shared Sales Taxes are expected to decrease by $7.4 million. Other changes in revenue include a $225 thousand decrease in Vehicle License Tax, a $420 thousand decrease in Pooled Investment Interest, and a $29 thousand increase in Business License and Permit revenue. Transient Lodging tax revenue will decrease $231 thousand. Contributions for Administrative Overhead from County enterprise funds increased $2.1 million due to increased costs and expansion of services. 6-2 Pima County FY 2008/2009 Adopted Budget Alcohol Beverage Tax revenue will decrease by $30 thousand due to fewer liquor license permits issued to new businesses opening in the unincorporated areas of the county. The adopted budget assumes that the $3.8 million in state funding for Proposition 204 hold-harmless (see Glossary) will be forthcoming in fiscal year 2008/09. State Shared Income Taxes In the tax equity battle that occurred with the state legislature in the 1990's, tax equity for Pima County was defined as a three-legged stool, with redistribution of sales tax, highway user revenue funds (HURF), and state shared income tax each defining one leg of the stool. Sales tax equity was achieved first, followed by HURF equity in 1997. There has been no progress made in obtaining the third leg of the tax equity stool, which is state shared income tax. All incorporated jurisdictions in Arizona receive state shared income taxes. If unincorporated Pima County were a municipality, it would be the fourth largest city in the state. The County’s share of income tax would be equivalent to just under $45.0 million each year. If these revenues were received, they could be used to further reduce the primary property tax by $0.5459 per $100 of assessed value. Local Sales Tax Several times over the course of the fiscal year 2007/08 budget planning process, the Board of Supervisors discussed and voted on whether to adopt a half-cent general excise tax (sales tax). As permitted by Arizona Revised Statutes, a unanimous vote of the Board would have enacted such a tax. However, a unanimous vote was not forthcoming, despite the County Administrator’s strong recommendation that a sales tax be approved in order to provide property tax relief, as well as to address the pressing needs of the County. Departmental Revenue Enhancements/Increases During each fiscal year’s budget planning and preparation, opportunities for non-tax revenue enhancements and increases are routinely explored. For a complete schedule of revenue adjustments, including new fees and other charges, as well as existing fee increases, refer to the Revenue Sources section – Summary of Revenue by Fund, Department, and Category Stabilize/Reduce the Property Tax Rates Table 1 underscores the Board of Supervisor’s commitment to stabilize, if not reduce, property tax rates. The total rate decreased by 2.2 percent in fiscal year 2006/07; decreased by 5.1 percent in fiscal year 2007/08, and will decrease by 8.0 percent in fiscal year 2008/09. Table 1 Comparison of Property Tax Rates* FY 2005/06 Tax Rates Pima County Primary (General Gov’t) Debt Service Library District Flood Control District Total $4.0720 0.7150 0.2575 0.3746 $5.4191 FY 2006/07 Tax Rates $3.8420 0.7150 0.3675 0.3746 $5.2991 * Does not include Fire District Assistance Tax, which is set by state formula. 6-3 FY 2007/08 Tax Rates $3.6020 0.6850 0.3975 0.3446 $5.0291 FY 2008/09 Tax Rates $3.3913 0.6050 0.3393 0.2935 $4.6291 Pima County FY 2008/2009 Adopted Budget Maintain an Adequate Ending General Fund Balance Over the past eight years, the unreserved ending General Fund balance ranged from an actual low of $19.7 million for fiscal year 2000/01 to an actual high of $46.4 million for fiscal year 2005/06. The Board of Supervisors has adopted an unreserved ending General Fund Balance of $24 million for fiscal year 2008/09, which is five percent of budgeted operating revenues. This is within the Government Finance Officers Association (GFOA) recommendation that “no less than five to fifteen percent of regular general fund operating revenues be maintained as unreserved fund balance”. Over the past eight years, actual unreserved ending fund balance typically has been significantly higher than the amount that had been budgeted, as seen in Table 2 below. Close monitoring of expenditures, and strong intergovernmental revenues (e.g., state shared sales tax, vehicle license tax, etc.) have accounted for the favorable variances from budget. However, with the uncertainty in the economic climate, there is no guarantee that this trend will continue in fiscal year 2008/09. Table 2 General Fund Unreserved Ending Fund Balance * Budgeted Actual % of Revenue Fiscal Year 2000/01 $ 6,780,498 $19,653,279 6.6 Fiscal Year 2001/02 $11,500,000 $28,655,034 9.0 Fiscal Year 2002/03 $13,600,000 $30,999,355 9.4 Fiscal Year 2003/04 $13,400,000 $25,628,388 7.2 Fiscal Year 2004/05 $13,000,000 $33,171,433 8.9 Fiscal Year 2005/06 $15,800,000 $46,423,513 10.8 Fiscal Year 2006/07 $23,000,000 $48,671,901 10.9 Fiscal Year 2007/08 $24,500,000 $27,749,033 Fiscal Year 2008/09 $24,024,720 * -- 5.9 5.0 projected Note: In compliance with State statute, beginning in fiscal year 2007/08, what formerly had been budgeted as ending fund balance is now budgeted as reserved contingency expenditure. Maximize the Generation and Collection of Fines, Fees, and Reimbursements The Financial Management and Audit Division reviews and analyzes the County’s cash position, and conducts routine cash handling, performance, management, and contract audits pertaining to all County departments and Elected Officials’ Offices. Eliminate Long-Term Cash Deficits The long-term cash deficits of certain funds are those that have accumulated as a result of losses over multiple years that cannot be covered by accounts receivable for those funds. Since fiscal year 1999/2000 the County has made a concerted effort, through the transfer of General Fund dollars, to eliminate the long-term cash deficits of a number of funds including: Kino Community Hospital Enterprise Fund (with the hospital now managed by an outside contractor), the Stadium District Special Revenue Fund, and the Graphic Services Internal Service Fund. 6-4 Pima County FY 2008/2009 Adopted Budget While the County has made concerted efforts, the Solid Waste Special Revenue Fund is projected to have a $2,330,418 deficit at the end of fiscal year 2008/09, given the current level of operations. Furthermore, the County commissioned a financial and operational audit of Solid Waste Management and as a result of the financial and operation audit, fees were increased in fiscal year 2007/08 and July 2008; services are curtailed at transfer stations and regional collection centers; illegal dumping continues to be tracked closely; and possible partnership opportunities with the city of Tucson (which has its own solid waste operations) are still in the investigation stage. In order to avoid accumulation of a long term deficit in this fund, the Adopted Budget for fiscal year 2008/2009 includes $1,000,000 allocated to the Budget Stabilization Fund to cover operating losses. Furthermore, Solid Waste staff will continue developing options for the Board of Supervisors to consider and implement during the fiscal year that will reduce projected operating losses by $1,330,418. This issue is discussed in the Budget Issues section, Transmittal of Recommended Fiscal Year 2008/09 Budget. Provide Board of Supervisors General Contingency Funding The Board of Supervisors unreserved Contingency Fund is funded at $1.0 million, which is a typical amount year after year. Provide a Budget Stabilization Fund Prior to fiscal year 1999/2000, the only method of managing budget exceedences had been to reserve funding in the Board of Supervisors Contingency Fund for that purpose. In fiscal year 1999/2000 this process was further developed and institutionalized through the establishment of the Budget Stabilization Fund (in the General Fund). For fiscal year 2008/09, budgeted expenditure authority in the Budget Stabilization Fund amounts to $10,907,468. Discussions of each of the items in the following table can be found in the Budget Issues section. Table 3 Budget Stabilization Fund Justice Courts Tucson - pro tem costs $ 58,880 Superior Court - grant reductions 194,886 County Attorney - grant reductions 302,639 Critical Path Institute – contribution 375,000 Solid Waste - operating loss 1,000,000 Qwest – lawsuit settlement 1,742,000 Department reductions – additional 2.7% 7,234,063 Total Budget Stabilization Fund $10,907,468 Provide Property Tax Reduction/Debt Retirement & Property Tax Rate Stabilization Funds The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various actions or activities in order to offset possible future tax increases. Revenue sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, the sale of surplus property, certain medical related refunds, and fee increases by General Fund departments, where General Fund support is reduced or the fees are not for a specified purpose. Since the fund’s inception the following deposits 6-5 Pima County FY 2008/2009 Adopted Budget have been made: over $6.1 million in federal State Criminal Alien Assistance Program (SCAAP) revenue; over $1.3 million in federal Southwest Border Prosecution Initiative (SWBPI) revenue; over $3.6 million in medical refunds or reimbursements for the County's annual contribution to the Arizona Long Term Care System (ALTCS); over $370 thousand in Arizona Border Security Emergency revenue, and over $320 thousand in various other one time revenue sources. In adopting the Budget for fiscal years 2006/07 and 2007/08 the Board of Supervisors reduced the primary property tax rate by a total of 47 cents. This reduction represents an elimination of all growth in the primary levy that would have occurred as a result of increased valuations of existing property. The total reduction in the levy was $31,426,717. During this period the Board of Supervisors simultaneously created a reserve in the Tax Rate Stabilization Fund to insure against future declines in other General Fund revenues. A total of $8,600,000 was appropriated to this special revenue fund for use as needed to mitigate the affect of economic downturns on the primary property tax rate. Declines are projected for fiscal year 2008/09 in state shared sales and vehicle license taxes as well as other General Fund revenues of about $8 million. Therefore the entire accumulated balance in the Tax Rate Stabilization Fund of $8,600,000 will be been transferred for use by the General Fund. These dollars are, however, one-time, non-recurring resources. Consequently, these dollars are programmed to fund a portion of the $15,000,000 increase in the subsidy payment to University Physicians for the operation of Kino Hospital. (Fiscal year 2008/09 is the second and last year under the amended lease schedule that “front loaded” originally agreed upon subsidy amounts so that more dollars are paid sooner. The total payment of $25,000,000 in fiscal year 2008/09 will be reduced in Fiscal Year 2009/10 to $10,000,000). Obtain Pre-approval of Grants with Fund Impact Pima County receives significant grant funding from federal, state, and local agencies. Often, the Board of Supervisors had not been apprised of grant applications and resulting fiscal impacts to the County, until after grants were awarded and funding was pending or, in some cases, already received. Further, information and analysis accompanying requests for grant acceptance were inconsistent and in some cases insufficient to allow the Board to plan for the short and long term fiscal needs of the County. With the adoption of the fiscal year 1999/2000 budget, the Board directed that a policy be established to address these issues and to detail their expectations concerning acceptance terms and conditions under which grant funding is received. Board of Supervisors Policy No. D22.6 was adopted on October 26, 1999, and is contained in the Supplemental Information section - County Budget Policies. Maintain Adequate Funding for Self-Insurance Trust Fund Pima County’s Self-Insurance Trust Fund is a statutory trust covering the cost of tort liability, workers’ compensation, self-insured dental, unemployment, and related administrative and loss control costs. An annual actuarial analysis estimates outstanding liabilities and future year funding requirements. The Trust is overseen by seven Trustees, no more than one of which can be a County employee, and is audited annually. Funding exceeding a 75 percent confidence level has been maintained for the past ten years (present value funding). Provide Adequate Employee Compensation Over the years, and as long as resources were available, Pima County has demonstrated its commitment to providing adequate compensation to its employees by approving market adjustments, anniversary pay increases, step plan funding, and matching of the employee share of retirement rate increases. The County Administrator has previously stated, “The County continues to be challenged to remain competitive in attracting and retaining experienced, high quality personnel throughout our workforce.” 6-6 Pima County FY 2008/2009 Adopted Budget The following table summarizes the salary increases over the previous nine years. Table 4 Salary Increase Summary Fiscal Year Salary Increase FY 1999/00 2.5% general adjustment effective Jan 2, 2000 2 .5% anniversary with successful performance evaluation FY 2000/01 2.5% anniversary with successful performance evaluation FY 2001/02 2.5 % general adjustment effective Sep 9, 2001 5.0% market adjustment on anniversary establish step plan for Sheriff FY 2002/03 $0.8135 per hour or one time $500 general adjustment effective Dec 19, 2002 1 step adjustment for Sheriff non-command staff effective date in class FY 2003/04 No general adjustment, anniversary increases, or step increases awarded FY 2004/05 2.5% general adjustment effective Aug 8, 2004 2.5% general adjustment effective Dec 26, 2004 1 step adjustment for Sheriff non-command staff effective date in class new step plan for Sheriff’s non-command staff, offering a market adjustment to bring officers in line with other local jurisdictions FY 2005/06 2.5% general adjustment effective Jul 10, 2005 1.7% general adjustment effective Jul 10, 2005 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff effective date in class FY 2006/07 2.8% general adjustment effective Jul 1, 2006 1.7% general adjustment effective Jul 1, 2006 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff, deputies, and sergeants effective date in class FY 2007/08 2.1% general adjustment effective Jul 8, 2007 2.5% market adjustment effective Jul 8, 2007 0.5% general adjustment effective Jul 8, 2007 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 10% and 5% step adjustment for Sheriff’s deputies, sergeants, and corrections non-command staff effective January 6, 2008 Resources available in fiscal year 2008/09 are insufficient to fund an employee compensation package, though existing employee benefits are maintained at an increased cost of $3.7 million. 6-7 Pima County FY 2008/2009 Adopted Budget Continue to Implement the County Ordinances that Authorize Bond Projects Capital Improvement Plan and Capital Projects Budget Bonding is not a new or unique method of financing public infrastructure and expansion in Pima County, as there have been nine voter-approved bond elections since 1974 yielding over $2 billion in voterapproved bonds. In May and November of 1997, voters authorized approximately $257 million of general obligation bonds, $105 million of sewer revenue bonds, and $350 million of transportation bonds, for a total 1997 authorization of $712 million. In May 2004, voters authorized approximately $582 million of general obligation bonds and $150 million of sewer revenue bonds, for a total 2004 authorization of $732 million. In May 2006, voters approved general obligation bonds of $18 million for Psychiatric Urgent Care Facilities and $36 million for Psychiatric Inpatient Hospital Facilities. Combining the 1997, 2004 and 2006 authorization provides total bond proceeds of $1.5 billion. Pima County currently has $1.7 billion in active bond projects fully or partially funded by bonds and $1.1 billion in active non-bond projects resulting in a total capital improvement program of $2.8 billion. The proposed Capital Improvement Program (CIP) for fiscal year 2008/09 – 2012/13 identifies, among other items: active projects, funding sources, debt profiles, unfunded needs, and a schedule of bond sales. The CIP currently has over 260 capital improvement projects and a total of $283.6 million budgeted for fiscal year 2008/09. Of this fiscal year amount, Wastewater Reclamation funds $117.2 million with $166.4 million approved in the fiscal year 2008/09 Capital Projects Adopted Budget. In addition to the total adopted budget, $3.8 million is expected in matching funds with the primary source from the Corps of Engineers for Flood Control projects. (For project-by-project details, see the Summary Schedules section – Summary of Active Capital Improvement Projects.) The following table shows that, of the $1.5 billion bond authorization, $971 million in bonds have been sold with $527.2 million remaining. Table 5 1997, 2004 and 2006 Bond Authorizations 1997 General Obligation Bonds 1997 Sewer Revenue Bonds 1997 Transportation Bonds 2004 General Obligation Bonds 2004 Sewer Revenue Bonds 2006 General Obligation Bonds Total Authorization (million) $ 257.0 105.0 350.0 582.2 150.0 54.0 $1,498.2 Sold (million) $ 236.4 104.2 227.2 270.9 122.0 10.3 $ 971.0 Remaining (million) $ 20.6 0.8 122.8 311.3 28.0 43.7 $ 527.2 Legal Debt Limits - County General Obligation Bonds General obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Legal debt margin at June 30, 2007, is as follows (in thousands): 6-8 Pima County FY 2008/2009 Adopted Budget Net assessed valuation: $6,869,955 Debt Limit (15% of net assessed valuation): $1,030,493 Amount of debt applicable to debt limit: General obligation bonds outstanding Less net assets in debt service fund available for payment of general obligation bond principal $ 289,590 (7,431) Legal debt margin available (282,159) $ 748,334 - Flood Control District General Obligation Bonds Flood Control general obligation debt may not exceed five percent of the value of the Flood Control District's taxable property as of the latest assessment. Legal debt margin at June 30, 2007, is as follows (in thousands): Net assessed valuation: $6,113,953 Debt Limit (5% of net assessed valuation): $ 305,698 Amount of debt applicable to debt limit: Flood Control general obligation bonds outstanding Less net assets in debt service fund available for payment of flood control bond principal Legal debt margin available $1,470 (23) (1,447) $ 304,251 For fiscal year 2007/08, debt percentages are estimated to be 4.22 percent for general obligation bonds and 0.02 percent for Flood Control general obligation bonds. (For details see the Supplemental Information section – Long Term Debt Service Schedules.) - Street and Highway Revenue Bonds Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Each time Pima County has issued Street and Highway Revenue Bonds, the County has met the requirements of Arizona Revised Statute § 11-378. In fiscal year 2007/08, the County issued $25 million in Street and Highway Revenue Bonds and met the statutory requirement. The County is not planning to issue any Street and Highway Revenue Bonds in fiscal year 2008/2009. HURF revenues are budgeted at $59,429,451, and $18,515,463 in Street and Highway Revenue Bonds debt service is scheduled, providing approximately 3.2 times coverage. 6-9 Pima County FY 2008/2009 Adopted Budget - Sewer Revenue Bonds There is no statutory legal debt limit on Sewer Revenue Bonds. Within the bond documents for Sewer Revenue Bonds, the County has provided a covenant to the bond holders which limits the issuance of additional Sewer Revenue Bonds unless the covenant set forth in Board of Supervisors’ Resolution No. 1991-138, as amended, has been met. That covenant requires that the net revenues of the sewer system for the year preceding an issuance of bonds be at least 120 percent of the maximum annual debt service for all bonds. Matching of Bond Proceeds Over the years, the County has been very successful in matching bond proceeds with other funding sources. For example, the $712 million 1997 bond authorization is expected to be leveraged with at least $368 million in other funding sources, such as federal and state aid, private contributions from home owners associations and developers, Flood Control District tax revenues, HURF revenues, roadway impact fees, lease purchase payments, and sewer connection fees. Furthermore, the $732.2 million 2004 bond authorization is expected to leverage with at least $115 million in other funding sources such as those mentioned immediately above. Operating and Maintenance Costs The sale of bonds not only obligates the County for the repayment of principal and interest, but also obligates it for the payment of future costs related to the continued operating and maintenance of capital improvements. To plan for these future costs, Pima County routinely studies projected expenditures associated with completed CIP projects. This planning enables the County to better judge the amount of other revenues needed to maintain facilities and identify appropriate alternative sources of funding in advance of actual needs. Additional information about operations and maintenance expenditures associated with capital improvement projects can be found in the Budget Overview section - Pima County Capital Improvement Program Summary. Bond Sales Scheduling The schedule of bond sales is premised upon pledges by the Board of Supervisors to maintain secondary property taxes for general obligation debt at or below $0.7150 per $100 of assessed valuation. For fiscal year 2008/09, the secondary tax rate is $0.6050, down 8 cents from the fiscal year 2007/08 rate of $0.6850 per $100 of assessed valuation In regards to sewer revenue bonds, user and connection fees are examined annually to ensure that they recover all direct and indirect costs of service, including bond debt, and are approved by the Board of Supervisors. Rate adjustments for user and connection fees are based on five-year financial plans. The table on the following page presents the increases in sewer user and connection fees since fiscal year 1997/98. 6-10 Pima County FY 2008/2009 Adopted Budget Table 6 Increases in Sewer User and Connection Fees Fiscal Year User Fees Connection Fees 1997/98 4.3% 12.0% 1998/99 0.0% 0.0% 1999/00 5.3% 11.0% 2000/01 5.0% 11.0% 2001/02 3.8% 12.0% 2002/03 (effective 7/1/2002) 5.0% 0.0% 2002/03 (effective 4/1/2003) 0.0% 12.0% 2002/03 (effective 6/1/2003) 0.0% 12.0% 2003/04 0.0% 12.0% 2004/05 4.0% 6.0% 2005/06 8.0% 10.0% 2006/07 (effective 8/11/2006) 6.0% 6.0% 2006/07 (effective 1/1/2007) 6.0% 6.0% 2007/08 (effective 7/1/2007) 6.0% 6.0% 2007/08 (effective 1/1/2008) 9.0% 6.0% 2008/09 (effective 7/1/2008) 9.5% 9.5% 6-11 This page intentionally left blank. 6-12 Pima County FY 2008/2009 Adopted Budget NON FINANCIAL AND STRATEGIC PLANNING Provide Services Mandated by Legislation and by Community Consensus County government in Arizona is structured to provide services to county residents as stipulated by law and as deemed desirable by the elected representatives of county residents. To these ends, Pima County has organized its service delivery units into five basic functional areas corresponding to the primary services required. These areas are County Administration, Community & Economic Development, Justice & Law Enforcement, Medical Services, and Public Works. In each functional area, a function statement guides operational planning at a strategic level, while more specific departmental goals and objectives form the basis for budget development. Implement Strategic Planning Methodology and Performance Budgeting Pima County departed from its traditional line item budget presentation utilizing a target base and has now implemented a program-oriented presentation of its budget developed from a zero base as provided under Board of Supervisors Policy No. D22.5. This policy requires that each department prepare its budget from a zero base with a thorough review of operations once every four years. This approach incorporates the establishment of departmental function statements, goals, objectives, and their related performance measures. An increasing emphasis has been placed on the performance aspect of this process, with the intent of improving efficiency and effectiveness of the County’s service delivery by all departments. The following departmental function statements serve as a starting point for defining strategic plans in each functional area. County Administration consists of providing services mandated by law such as elections, property valuation and tax assessment, official document recording, conducting Board of Supervisors’ meetings, financial reporting, and internal business matters including human resources, purchasing, and risk management. ASSESSOR Locate, identify, and value all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Department goals address:  Timely and accurate performance of mandated duties  Innovations in procedure, such as process automation  Interdepartmental support for property valuation issues BOARD OF SUPERVISORS Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services for County residents. Respond to constituents’ problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Department goals address:  Growth management  Fiscal responsibility  Quality of life in Pima County 6-13 Pima County FY 2008/2009 Adopted Budget CLERK OF THE BOARD Record and publish all proceedings of the Board of Supervisors. Preserve and file all accounts acted upon by the Board. Provide efficient management, suitable storage, and utilization of Pima County records. Process, preserve, and file all petitions, various licenses, and applications. Process subscriptions, publicize amendments, and codify ordinances for inclusion in the Pima County Code. Fulfill requirements of boards, commissions, and committees. Discharge statutory requirements for special taxing districts. Perform all other duties required by law, rule, or order of the Board. Department goals address:  Timely and accurate performance of mandated duties  Innovations in procedure, such as process automation COUNTY ADMINISTRATOR Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Oversee such programs as the Sonoran Desert Conservation Plan, Facilities Renewal Fund, and Sustainability. Department goals address:  Implementation of Board of Supervisors policies and plans  Revenue enhancement opportunities ELECTIONS Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and other special districts within Pima County) that contract with the County. Serve as the filing office for candidate nomination filings. Serve as the filing office for campaign finance reports. Administer reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans With Disabilities Act, and Voting Rights Act. Department goals address:  Proper and efficient conduct of elections  Timely reporting of results FINANCE & RISK MANAGEMENT Provide centralized financial and risk management services for the County. Financial and risk management operations include administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable, payroll processing, Family and Medical Leave Act administration, records maintenance, mail services, workman's compensation, loss control and prevention, internal audit, cash management, collection of delinquent accounts, and formation and collection function of improvement districts. Department goals include:  Compliance with laws, rules, and regulations  Adequate funding for loss coverage  Loss reduction FORENSIC SCIENCE CENTER Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Department goals address:  Improvement in the quality of death investigation standards HUMAN RESOURCES Provide a full range of personnel services including recruitment and selection, classification, compensation and benefits, training, labor relations, affirmative action reporting, and employment rights. Conduct scheduled audits of all County departments to ensure 6-14 Pima County FY 2008/2009 Adopted Budget compliance with ordinances, policies, rules, County directives, and practices. Department goals address:  Assurance of market competitiveness  Compliance with mandated personnel policy  Interdepartmental support for human resources issues INFORMATION TECHNOLOGY Manage and administer the County’s mainframe computer, network servers, wide area network, telecommunications, wireless radio communications, computer hardware/software acquisition, and software licensing. Manage franchise licensing and contract coordination for cable, fiber, and competitive local exchange carriers. Train County employees in the use of computer hardware and software. Provide a central help desk function for computer hardware and software problem resolution. Coordinate all Pima County IT activities with various agencies and the general public. Departmental goals address:  Process improvements and consolidation of County IT systems  Improved quality of voice/data infrastructure NON DEPARTMENTAL This is a budgeted funds management mechanism, rather than an operating department. Other departments carry out its functions; therefore, it does not formulate goals or objectives. PROCUREMENT Procure materials and services for County departments, except as specified by delegation pursuant to the procurement code or the small purchase procedure. Administer the Pima County Minority and Women Owned Business Enterprise Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Living Wage Ordinance 2002-1 by assisting, reviewing, and monitoring County contracts. Manage the contracts review approval process. Assist and educate vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Department goals address:  Efficiency of purchasing process  Compliance with Procurement policy and procedure  Vendor assistance with County transactions RECORDER Record and maintain all documents presented for public information. Maintain voter registration rolls in an efficient and cost effective manner. Conduct early voting activity as prescribed by Title 16 of the Arizona Revised Statutes. Department goals address:  Access to the voting process for all citizens  Accuracy and timeliness of document recording  Efficiency in performing mandated functions TREASURER Serve as the custodian of public monies and as ex-officio tax collector. Account for the collection, custody, and disbursement of public revenue, and report the same to the Board of Supervisors. Collect and distribute taxes for all taxing jurisdictions in Pima County. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Department goals address the following:  Investment revenue optimization  Innovations in procedure, particularly in process automation  Efficiency in performing mandated functions 6-15 Pima County FY 2008/2009 Adopted Budget Community & Economic Development encompasses programs and initiatives which enable County residents to benefit from economic, cultural, and educational opportunities made possible, at least in part, by public funding. Because these services involve more latitude, and are generally covered by enabling rather than mandating legislation, they depend more on special revenue funding than on General Fund support, compared to many of the administrative services. COMMUNITY & ECONOMIC DEVELOPMENT ADMINISTRATION To enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department oversees the Community Development & Neighborhood Conservation, Community Resources, Community Services-Employment & Training, Economic Development & Tourism departments, and the Pima County Public Library. Department goals address:  Use and leveraging of $10 million in bond funding for neighborhood reinvestment  Expansion of the Local Housing Trust Fund, leveraged with federal HOME funds and private funds  Administration of after-school recreation funding COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION Enhance the economic welfare of inhabitants of Pima County by promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, and promoting infrastructure, economic, and social service development in low and moderate income communities. Department goals address:  Augmentation and leveraging of funding  Increase in number of residents served in the areas of housing assistance, human services, and youth programs  Improvement in collaboration with private and nonprofit sectors in delivery of services COMMUNITY RESOURCES Improve the quality of life for residents of Pima County by providing a variety of cultural, recreational, educational, and health related services through various facilities operated by Pima County. Department goals address improvements in:  Recreation programs at Kino Veteran’s Memorial Community Center  Operation of Kino Teen Clinic  Pima Vocational High School and Las Artes education center COMMUNITY SERVICES, EMPLOYMENT & TRAINING Provide services that assist local employers, improve the education and skill level of workers and youth, increase the average household income, and improve the economic, physical, and social well being of the entire community, with particular focus on lower income neighborhoods and communities. Department goals address:  Promotion of youth education  Coordination of shared resources  Improvement of standard of living through employability skills, education, and economic assistance to low income residents COUNTY FREE LIBRARY Provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Department goals address:  Promotion of community literacy and education  Quality of information service  Improvement of library collection and its accessibility 6-16 Pima County FY 2008/2009 Adopted Budget ECONOMIC DEVELOPMENT & TOURISM Facilitate business and economic growth with various community partners located in Pima County and the state of Arizona. Create leisure opportunities through Pima County leased assets. Department goals address:  Coordination of public funding  Awareness of Pima County as a travel destination  Utilization of County Facilities (e.g., County Fairgrounds, Tucson Electric Park) SCHOOL SUPERINTENDENT Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts, including the issuance of payrolls. Prepare school district financial information for the Board of Supervisors for setting the property tax rates. Maintain mandated programs involving the parents of children that are either in private schools or being taught at home. Operate Pima Accommodation District, educational services, and school bus service for students in unorganized territory in Pima County. Plan and operate multi-district educational programs. Department goals address:  Compliance with state mandates and educational standards  Pursuit of educational grants  Collaboration with other agencies in addressing educational issues STADIUM DISTRICT Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional baseball teams that will have a positive impact on the local economy. Department goals address:  Marketing strategy  Expansion of field usage and availability  Expansion of gem & mineral shows and other non-sports events Justice & Law Enforcement, encompassing the courts, sheriff patrol and detention operations, prosecution, as well as public defense responsibilities, works to ensure public safety and provide needed legal services as mandated under constitutional and statutory provisions of County, state, and federal governments. CLERK OF THE SUPERIOR COURT Maintain and hold accessible, for the public and the court, all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center, as well as funding services provided for program patients at the Arizona State Hospital. Department goals address:  Development of automated processing  Means to improve operating efficiency  Improvement in customer service delivery CONSTABLES Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Department goals address:  Compliance with state mandates  Improvement in quality and efficiency of service delivery 6-17 Pima County FY 2008/2009 Adopted Budget COUNTY ATTORNEY Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents in collecting bad check restitution via the Bad Check Program. Operate the 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Department goals address:  Protection of Pima County residents’ safety and legal rights  Emphasis on prosecution of violent, dangerous, repetitive offenders  Community outreach  Effective representation of Pima County in civil matters  Improvement in efficiency, particularly in automated systems INDIGENT DEFENSE Provide quality legal representation in an efficient, cost effective manner to indigent individuals entitled to appointed counsel. Department goals address:  Quality of representation for indigent clients  Retention of legal staff  Efficiency of service delivery JUSTICE COURT AJO Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society by offering selected offenders the opportunity to become law-abiding and productive citizens through the Adult Probation program. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency  Quality of customer service JUSTICE COURT GREEN VALLEY Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Departmental goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency  Quality of customer service 6-18 Pima County FY 2008/2009 Adopted Budget JUSTICE COURTS TUCSON Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management, as guided and enforced by the minimum accounting standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Department goals address:  Compliance with mandated functions  Collection of fee revenue  Improvements in operating efficiency  Quality of customer service JUVENILE COURT Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Department goals address:  Effectiveness of detainee rehabilitation  Improvement in case processing efficiency  Effectiveness of probation programs OFFICE OF COURT APPOINTED COUNCIL Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in Superior, Juvenile, and Justice Courts. Provide administrative support by reviewing contract compliance and reviewing and processing claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Department goals address:  Quality and cost efficiency of services  Adherence to rules and professional standards PUBLIC FIDUCIARY Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Department goals address:  Quality of service delivery  Efficiency of service delivery  Minimization of procedural error  Respectful, cost effective indigent burial 6-19 Pima County FY 2008/2009 Adopted Budget SHERIFF Provide law enforcement and public safety services in unincorporated Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Department goals address:  Quality and completeness of mandated responsibilities  Performance of special law enforcement functions  Provisions for the health and welfare of inmates  Public outreach SUPERIOR COURT Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Department goals address:  Performance that ensures public confidence in the judicial system  Efficiency in operating procedures including automated systems  Interpreter services and jury administration  Improvement in adult probation outcomes  Compliance with mandated responsibilities Medical Services departments provide health services and health care to Pima County residents and administer funding to and from state and other sources. INSTITUTIONAL HEALTH Oversee the health care services provided to the populations at the County’s Adult and Juvenile Detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County’s compliance with statutory obligations regarding health care and mental health care by funding the County’s mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County Administration regarding the County's health care components, including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University Physicians Healthcare Hospital (UPHH) at Kino Campus, formerly known as Kino Community Hospital. Department goals address:  Compliance with Arizona Health Care Cost Containment System (AHCCCS) requirements  Monitoring and audit of correctional health care vendor performance  Improvement in effectiveness of health care delivery  Appropriate County funding of UPHH operations and monitoring of services  Minimize referrals of Restoration to Competency patients to Arizona State Hospital PIMA HEALTH SYSTEM & SERVICES Operate an acute/ambulatory health plan for AHCCCS, and administer a long term care program for the Arizona Long Term Care System (ALTCS). Department goals address:  Compliance with AHCCCS/ALTCS mandated requirements  Coordination and efficiency of the health system  Improve quality of services provided  Efficiency in administration of system operations 6-20 Pima County FY 2008/2009 Adopted Budget PUBLIC HEALTH Monitor the County’s health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and prompt medical treatment. Provide animal control and emergency management services. Department goals address:  Efficiency in support services to all health services  Expansion in number of county residents served  Compliance with mandated responsibilities  Improvement in quality of health care services offered Public Works provides for the infrastructure of the County, which encompasses floodwater management, roads, recreational facilities, county buildings, sewer and landfill operations, as well as environmental issues. CAPITAL PROJECTS The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding Wastewater Reclamation Enterprise Fund projects), as detailed in the proposed fiscal year 2008/2009 – 2012/2013 Five Year Capital Improvement Plan. Department goals address:  Responsibility in fiscal management and reporting  Implementation of the Capital Improvement Plan DEVELOPMENT SERVICES Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Department goals address:  Quality of customer service  Compliance with mandated responsibilities, codes, and regulations  Effectiveness of enforcement operations  Facilitation of approved development by effective delivery of review and permitting services ENVIRONMENTAL QUALITY Preserve and protect the environment of Pima County for the long-term benefit of residents’ health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Department goals address:  Efficiency in the delivery of administrative services  Compliance with air quality standards and water quality standards  Compliance with solid and hazardous waste standards  Public education and outreach FACILITIES MANAGEMENT Service over 4.4 million square feet of facility space to provide a safe, clean, and functional working environment for Pima County employees and citizens visiting the facilities. Manage professionals in maintenance, refrigeration, plumbing, painting, electrical service, and electronics. Obtain and manage contracts for landscape service, janitorial service, pest control, termite eradication, and elevator maintenance and repair. Remodel, renovate, and perform new construction. Plan, design, prepare, and process bids. Operate and manage Pima County’s eight revenue-generating parking garage facilities, in order to offer safe, secure 6-21 Pima County FY 2008/2009 Adopted Budget parking for employees and the public. Develop design plans for construction oversight and project acceptance. Department goals address:  Efficiency of operational administration  Minimization of cost overruns  Quality of customer service  Compliance with code and regulations FLEET SERVICES Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Department goals address:  Improvement in cost effectiveness of fleet resources including fuel and vehicle usage  Improvement in efficiency of administration GRAPHIC SERVICES Provide graphic design, printing, and production services to all Pima County departments, County Administration, and the Board of Supervisors. Other governmental agencies, consultants, and the public often utilize many of these products. Department goals address:  Customer satisfaction  Expansion of services  Upgrade of equipment NATURAL RESOURCES, PARKS & RECREATION Manage Pima County natural resources, urban parks, and recreation programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Department goals address:  Effectiveness of administration including fiscal management, training, and reporting  Improvement in public utilization  Enhancement in quality of facility operation and maintenance PUBLIC WORKS ADMINISTRATION Provide administrative services and cultural resources services and direct the real property function for the departments within the Public Works functional area. Department goals address:  Quality and effectiveness of all Public Works operating departments  Effectiveness in administration of real property and fiscal resources REGIONAL FLOOD CONTROL DISTRICT Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County’s Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Department goals address:  Responsibility for public safety and compliance with federal flood insurance guidelines  Provisions for flood warnings and flood damage mitigation  Provision of flood control infrastructure projects  Support for the Sonoran Desert Conservation Plan 6-22 Pima County FY 2008/2009 Adopted Budget SOLID WASTE MANAGEMENT Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Department goals address:  Provision of adequate solid waste disposal facilities  Efficient operation and closure of existing facilities  Control of wildcat dumping  Effective administration, tracking, and reporting of operations TRANSPORTATION Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County’s street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Department goals address:  Fiscal responsibility  Workforce development  Enhancement of the safety and utility of the county’s road system  Improvement of information systems REGIONAL WASTEWATER RECLAMATION Protect the public health and environment in Pima County through the safe delivery, treatment, and reuse of wastewater. Department goals address:  Effectiveness and efficiency in the operation of the sewerage system  Compliance with applicable sewage regulations  Improvement in long range capital planning 6-23 This page intentionally left blank. 6-24 STATE REPORTS This section includes copies of Pima County’s official State Budget Reports for fiscal year 2008/2009 in the format required by the State of Arizona’s Office of the Auditor General and as prescribed by Arizona Revised Statute § 42-17102: Schedule A - Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule B - Summary of Tax Levy and Tax Rate Information Schedule C - Summary by Fund Type of Revenues Schedule D - Summary of Other Financing Sources and Interfund Transfers Schedule E - Summary by Department of Expenditures/Expenses Within Each Fund Type Schedule F - Summary by Functional Area and Department of Expenditures/Expenses 7-1 PIMA COUNTY SUMMARY SCHEDULE OF ESTIMATED REVENUES AND EXPENDITURES/EXPENSES FISCAL YEAR 2008/2009 FUND ADOPTED BUDGETED ACTUAL EXPENDITURES/ EXPENDITURES/ EXPENSES EXPENSES 2007/2008 2007/2008* GENERAL FUND UNRESERVED FUND BAL / NET ASSETS 7/1/2008 (est)* DIRECT PROPERTY TAX REVENUE 2008/2009 ESTIMATED REVENUE OTHER THAN PROPERTY TAX 2008/2009 PROCEEDS FROM OTHER FINANCING SOURCES 2008/2009 198,956,878 0 11,913,687 19,583,850 501,413,093 501,413,093 IN OUT TOTAL FINANCIAL RESOURCES AVAILABLE 2008/2009 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2008/2009*** 488,769,648 464,072,615 27,749,033 37,090,595 11,997,368 4,698,236 17,074,685 26,179,935 8,561,778 2,533,809 47,337,071 88,758,554 36,739,152 13,432,468 4,575,918 14,054,503 26,861,542 9,189,800 2,649,935 45,837,071 78,620,575 9,734,828 748,316 995,405 2,096,938 1,065,833 1,569,147 1,635,484 9,018,724 37,326,344 31,926,830 0 0 25,332,649 0 0 0 0 0 3,558,000 14,890,072 3,544,276 673,220 17,296,274 5,302,075 3,325,003 65,231,825 64,168,130 0 0 0 0 0 0 0 0 0 0 289,100 408,906 0 9,689,214 0 2,974,858 3,943,000 3,852,772 172,000 0 0 10,787,716 0 0 3,033,035 21,093,429 12,361,735 45,047,658 15,927,488 4,948,587 17,315,091 28,051,321 6,871,222 4,902,310 57,100,120 92,985,511 36,107,582 15,179,172 4,165,993 12,544,587 27,288,093 8,259,875 3,412,924 48,330,237 78,598,670 TOTAL SPECIAL REV 244,232,031 231,960,964 64,191,019 57,259,479 177,988,875 0 21,157,850 47,447,915 273,149,308 233,887,133 CAPITAL PROJECTS DEBT SERVICE 250,542,995 77,945,345 159,010,479 76,245,942 137,920,847 10,503,587 0 57,164,072 36,485,609 1,007,500 100,000,000 0 15,122,135 44,581,093 15,096,365 0 274,432,226 113,256,252 166,449,329 100,521,623 TOTAL OTHER FUNDS 328,488,340 235,256,421 148,424,434 57,164,072 37,493,109 100,000,000 59,703,228 15,096,365 387,688,478 266,970,952 ENTERPRISE FUNDS DEVELOPMENT SVCS MEDICAL SERVICES PARKING GARAGES WASTEWATER RECL 15,342,014 278,960,827 1,667,462 125,254,174 14,746,644 280,420,367 1,667,462 121,321,392 7,742,879 12,816,297 1,749,004 105,554,987 0 0 0 0 11,562,537 228,967,489 1,882,946 139,492,346 0 0 0 28,942,363 0 0 0 0 0 0 0 9,646,635 19,305,416 241,783,786 3,631,950 264,343,061 12,518,120 228,362,277 2,084,344 132,293,349 TOTAL ENT FUNDS 421,224,477 418,155,865 127,863,167 0 381,905,318 28,942,363 0 9,646,635 529,064,213 375,258,090 TOTAL ALL FUNDS 1,482,714,496 1,349,445,865 368,227,653 396,800,896 796,344,180 128,942,363 92,774,765 91,774,765 1,691,315,092 1,377,529,268 SPEC REV FUNDS COUNTY FREE LIBRARY EMPLOY & TRAINING ENV QUALITY REG FLOOD CONTROL PUBLIC HEALTH SOLID WASTE MGMT STADIUM DISTRICT TRANSPORTATION OTHER SPECIAL REV . 282,377,345 ** INTERFUND TRANSFERS 2008/2009 * Unreserved beginning fund balances/net assets are estimates based on actual revenues and expenses as of February 29, 2008 plus projected revenues and expenses for the remainder of the fiscal year. ** Includes a budgeted $40,000 in the Sheriff Department for penalties on delinquent property tax collections. ***Wastewater Reclamation's FY 2008/2009 amounts do not include the impact of their $117,153,210 Capital improvement Program. EXPENDITURE LIMITATION 1. 2. 3. 4. 5. 6. Budgeted Expenditures/Expenses Add/(Subtract): Estimated Net Reconciling Items Budgeted Expenditures/Expenses Adjusted for Reconciling Items Less: Estimated Exclusions Amount Subject to Expenditure Limitation EEC Expenditure Limitation 2007/2008 2008/2009 1,482,714,496 (152,900,283) 1,329,814,213 865,221,517 464,592,696 464,592,697 1,377,529,268 (146,853,332) 1,230,675,936 740,789,135 489,886,801 489,886,802 SCHEDULE A 7-2 PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION Fiscal Year 2008/2009 1. 2. 3. Maximum allowable primary property tax levy per A.R.S. §42-17051 (A). Amount received from primary property taxation in fiscal year 2007/08 in excess of the sum of that year's maximum allowable primary property tax levy A.R.S. §42-17102 (A) (18). A. Primary Property Taxes $279,169,211 $300,418,340 $0 B. Secondary Property Taxes $264,866,986 $0 $0 $56,309,711 $58,031,941 Flood Control District $25,542,408 $25,561,544 Library District $32,676,073 $32,545,847 Total Secondary Property Taxes C. $279,431,985 Debt Service Fire Assistance District Total Property Tax Levy Amounts $3,148,412 $3,673,758 $117,676,604 $119,813,090 $382,543,590 $399,245,075 Property taxes collected * A. Primary property taxes (1) 2007/08 year's levy $255,442,394 (2) Prior years' levy $6,775,325 (3) Total primary property taxes B. C. 5. 2008/2009 FISCAL YEAR Property tax levy amount General Fund-Override election 4. 2007/2008 FISCAL YEAR $262,217,719 Secondary property taxes (1) 2007/08 year's levy $113,423,475 (2) Prior years' levy (3) Total secondary property taxes $2,907,184 $116,330,659 Total Property Taxes Collected $378,548,378 Property Tax Rates A. B. County Tax Rate (1) Primary property tax rate $3.6020 $3.3913 (2) Secondary property tax rates General Fund-Override election Debt Service Flood Control District Library District Fire District Assistance $0.0000 $0.6850 $0.3446 $0.3975 $0.0383 $0.0000 $0.6050 $0.2935 $0.3393 $0.0383 (3) Total County Tax Rate $5.0674 $4.6674 Special Assessment district tax rates Secondary property tax rates See Second Page See Second Page * Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax for the remainder of the fiscal year. SCHEDULE B 7-3 PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION (Continued) Fiscal Year 2008/2009 Special Assessment district tax rates Secondary property tax rates (Continued) Street Lighting Improvement Districts Cardinal Est. Carriage Hills Est. No. 1 Carriage Hills Est. No. 3 Desert Steppes Hermosa Hills Estates Lakeside #1 Littletown Longview Est. #1 Longview Est. #2 Manana Grande B Manana Grande C Midvale Park Mortimore Addition Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Orange Grove Valley Peach Valley Peppertree Ranch Rolling Hills Salida Del Sol Other Improvement Districts Hayhook Ranch Improvement District SCHEDULE B 7-4 2007/2008 FISCAL YEAR 2008/2009 FISCAL YEAR 0.8653 0.2720 0.2865 0.2628 0.1486 0.2692 0.8285 0.3104 0.2840 0.2684 0.3534 0.1856 0.6427 1.2931 1.3364 1.4560 0.3949 0.5233 0.0784 0.2225 1.2506 0.8453 0.2550 0.2836 0.2287 0.1326 0.2440 0.8479 0.2662 0.2596 0.2725 0.3425 0.1380 0.6179 1.3184 1.4415 1.5404 0.3666 0.4991 0.0746 0.2098 1.1648 4.9741 3.5105 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2008/2009 SOURCE OF REVENUES GENERAL FUND PROPERTY TAX Real Property Taxes Personal Property Taxes Penalties/Delinq Taxes Interest/Delinq Taxes TOTAL PROPERTY TAX ADOPTED REVENUES 2007/2008 ESTIMATED REVENUES 2007/2008* ADOPTED REVENUES 2008/2009 249,771,729 12,189,483 576,648 5,246,601 267,784,461 250,192,325 12,025,394 740,000 5,600,000 268,557,719 265,254,407 11,148,887 614,585 5,359,466 282,377,345 2,926,812 2,926,812 2,926,812 2,926,812 2,955,925 2,955,925 2,980,160 1,114,329 112,200,000 28,000,000 61,600 248,878 7,919,244 152,524,211 3,574,356 5,657,129 105,100,000 27,325,000 61,600 249,705 6,992,458 148,960,248 2,987,107 4,798,163 104,800,000 27,775,000 32,000 699,729 7,349,649 148,441,648 310,000 1,035,000 4,264,212 2,185,841 6,850,700 3,042,500 782,148 688,375 12,327,074 31,485,850 214,250 1,035,000 4,286,105 2,179,341 7,463,952 2,542,500 816,148 909,375 12,327,074 31,559,495 293,200 1,155,000 3,967,957 2,087,659 7,318,000 2,342,500 850,148 669,550 14,411,994 33,096,008 FINES AND FORFEITS Justice Courts - Fines & Forfeits Superior Court - Fines & Forfeits Other Fines & Forfeits TOTAL FINES & FORFEITS 4,410,240 227,500 936,851 5,574,591 3,719,347 227,500 936,851 4,883,698 3,867,007 226,000 1,144,625 5,237,632 INTEREST Interest TOTAL INTEREST 2,306,654 2,306,654 4,068,154 4,068,154 1,863,981 1,863,981 5,134,255 1,479,881 6,614,136 469,216,715 4,982,241 2,146,325 7,128,566 468,084,692 4,644,090 2,717,594 7,361,684 481,334,223 LICENSES & PERMITS Business Licenses & Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL Federal Grants & Aid State Grants & Aid Sales & Use Tax Shared Vehicle License Tax Alcoholic Beverages City Participation Transient Lodging Tax TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES Interdepartmental Charges Health Fees Court Fees General Government Correctional Housing Recorder Fees Sheriff Dept Fees Culture & Recreation Fees Contributions/Pub Enterprises TOTAL CHARGES FOR SERVICES MISCELLANEOUS Rents and Royalties Other Misc. Revenues TOTAL MISC. REVENUES TOTAL GENERAL FUND REVENUE SCHEDULE C 7-5 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2008/2009 ADOPTED REVENUES 2007/2008 ESTIMATED REVENUES 2007/2008* ADOPTED REVENUES 2008/2009 31,957,142 4,797,000 500,000 300,000 1,150,000 38,704,142 32,285,274 4,530,778 550,000 600,000 1,275,000 39,241,052 31,926,830 2,100,000 600,000 503,000 355,000 35,484,830 11,478,523 202,500 11,681,023 12,935,620 203,300 13,138,920 14,587,872 302,200 14,890,072 2,166,050 1,344,155 0 30,400 25,150 3,565,755 2,017,899 1,814,909 83,500 61,900 25,150 4,003,358 2,142,200 1,330,926 0 35,000 36,150 3,544,276 560,124 560,124 531,294 531,294 448,619 448,619 PUBLIC HEALTH Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Miscellaneous TOTAL PUBLIC HEALTH 2,497,630 10,375,734 2,428,020 205,801 192,146 15,699,331 2,260,000 11,621,983 2,521,160 161,000 175,437 16,739,580 2,452,230 11,643,405 2,645,450 206,800 348,389 17,296,274 REGIONAL FLOOD CONTROL DISTRICT Property Taxes Intergovernmental Charges for Services Interest Miscellaneous TOTAL REG FLOOD CONTROL DIST 25,112,708 4,500,000 100,000 200,000 185,500 30,098,208 25,292,752 1,279,818 160,131 177,000 168,325 27,078,026 25,332,649 217,470 175,000 100,000 180,750 26,005,869 SOLID WASTE MANAGEMENT Intergovernmental Charges for Services Interest Miscellaneous TOTAL SOLID WASTE MANAGEMENT 1,200,000 5,553,500 130,900 93,000 6,977,400 1,200,000 5,888,575 204,900 74,825 7,368,300 1,200,000 3,962,500 85,325 54,250 5,302,075 STADIUM DISTRICT Intergovernmental Interest Miscellaneous TOTAL STADIUM DISTRICT 1,905,000 0 1,116,203 3,021,203 1,985,126 15,000 1,137,203 3,137,329 2,034,000 15,000 1,276,003 3,325,003 SOURCE OF REVENUES SPECIAL REVENUE FUNDS COUNTY FREE LIBRARY Property Taxes Intergovernmental Fines & Forfeits Interest Miscellaneous TOTAL COUNTY FREE LIBRARY EMPLOYMENT AND TRAINING Intergovernmental Miscellaneous TOTAL EMP AND TRAINING ENVIRONMENTAL QUALITY Licenses and Permits Intergovernmental Fines and Forfeits Interest Miscellaneous TOTAL ENVIRONMENTAL QUALITY IMPROVEMENT DISTRICTS Special Assessment TOTAL IMPROVEMENT DISTRICTS SCHEDULE C 7-6 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2008/2009 ADOPTED REVENUES 2007/2008 ESTIMATED REVENUES 2007/2008* ADOPTED REVENUES 2008/2009 311,000 65,831,423 1,010,000 400,000 136,100 67,688,523 196,174 64,280,226 304,442 634,963 158,706 65,574,511 210,000 63,903,057 375,000 606,318 137,450 65,231,825 46,992,172 6,920,620 606,000 1,167,913 8,045,099 63,731,804 241,727,513 47,668,769 7,174,589 606,000 2,516,574 7,042,799 65,008,731 241,821,101 45,886,610 6,737,130 603,500 1,652,644 8,839,627 63,719,511 235,248,354 56,252,488 56,252,488 7,500 1,000,000 57,259,988 7,500 1,288,584 57,548,572 57,164,072 0 7,500 1,000,000 58,171,572 13,781,039 23,517,156 3,598,141 370,946 41,267,282 15,081,039 20,611,429 4,009,595 1,770,946 41,473,009 25,848,887 9,424,903 1,117,697 94,122 36,485,609 9,846,397 5,155,219 780,626 178,704 15,960,946 6,414,465 3,569,416 695,000 209,000 10,887,881 7,176,537 3,757,000 500,000 129,000 11,562,537 MEDICAL SERVICES Intergovernmental Charges for Services Interest Miscellaneous TOTAL MEDICAL SERVICES 4,721,877 276,815,284 845,089 29,427 282,411,677 4,721,877 276,815,284 2,265,400 29,427 283,831,988 5,058,352 221,917,892 1,782,960 208,285 228,967,489 PARKING GARAGES Interest Miscellaneous TOTAL PARKING GARAGES 60,000 1,698,946 1,758,946 100,000 1,767,586 1,867,586 118,000 1,764,946 1,882,946 SOURCE OF REVENUES TRANSPORTATION Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous TOTAL TRANSPORTATION OTHER SPECIAL REVENUE FUNDS & GRANTS Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous TOTAL OTHER SP REV & GRANTS TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE Property Taxes Special Assessment Intergovernmental Interest TOTAL DEBT SERVICE CAPITAL PROJECTS Intergovernmental Charges for Services Interest Miscellaneous TOTAL CAPITAL PROJECTS ENTERPRISE FUNDS DEVELOPMENT SERVICES Licenses and Permits Charges for Services Interest Miscellaneous TOTAL DEVELOPMENT SERVICES SCHEDULE C 7-7 PIMA COUNTY SUMMARY BY FUND TYPE OF REVENUES FISCAL YEAR 2008/2009 SOURCE OF REVENUES WASTEWATER RECLAMATION Licenses and Permits Charges for Services Fines and Forfeits Interest Miscellaneous Capital Contributions TOTAL WASTEWATER RECL. TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS ADOPTED REVENUES 2007/2008 ESTIMATED REVENUES 2007/2008* ADOPTED REVENUES 2008/2009 5,000 112,053,936 58,800 2,312,600 100,000 15,000,000 129,530,336 12,000 106,738,222 20,000 4,439,823 44,910 15,000,000 126,254,955 5,000 121,916,920 58,800 2,411,626 100,000 15,000,000 139,492,346 429,661,905 422,842,410 381,905,318 1,239,133,403 1,231,769,784 1,193,145,076 * These amounts include actual revenues as of February 29, 2008 plus projected revenues for the remainder of the fiscal year. SCHEDULE C 7-8 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2008/2009 PROCEEDS FROM OTHER FINANCING SOURCES 2008/2009 FUND/DEPARTMENT IN INTERFUND TRANSFERS 2008/2009 OUT General Fund Economic Development & Tourism Employee Benefit Liability Fund Employment & Training Environmental Quality - Air Quality Improvement Districts Formation Fund Property Tax Rate Stabilization Fund Public Health - G.F. Support Public Works Building - 97 E Congress Public Works Building - Pub Hlth Ctr Loan Regional Flood Control - PAG Stadium District - Debt Service Stadium District - Hotel Tax Proceeds Sheriff Inmate Welfare Fund - Inmate Health Transportation - Public Transit Transportation - Graffiti Transportation - PAG Total General Fund 8,600,000 30,266 3,033,035 120,000 0 302,840 1,000,000 289,100 408,906 50,000 9,689,214 628,704 790,228 2,974,858 3,200,000 250,000 130,386 11,913,687 19,583,850 0 172,000 172,000 302,840 302,840 0 Special Revenue Funds County Free Library Capital Projects - Telephone System Total County Free Library Economic Development & Tourism General Fund - Tourism Events Total Economic Development & Tourism Employee Benefit Liability Fund 1,000,000 Employment & Training 289,100 Environmental Quality - Air Quality 408,906 Facilities Renewal Fund Capital Projects - Facilities Space Acquisition Fund - Las Artes Public Works Bldg. - Alarm Panel Replace Total Facilities Renewal Fund 28,500 40,000 68,500 Improvement Districts Formation Fund 50,000 Property Tax Rate Stabilization Fund 700,000 700,000 8,600,000 Public Health 9,689,214 SCHEDULE D 7-9 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2008/2009 FUND/DEPARTMENT PROCEEDS FROM OTHER FINANCING SOURCES 2008/2009 IN Public Works Building Capital Projects - Facilities Facilities Renewal - Alarm Panel Replace General Fund - 97 E Congress General Fund - Public Health Center Loan Total Public Works Building Regional Flood Control Capital Projects General Fund - PAG Payments Debt Service Total Regional Flood Control INTERFUND TRANSFERS 2008/2009 OUT 300,000 40,000 628,704 790,228 1,418,932 340,000 0 10,000,000 30,266 757,450 10,787,716 Sheriff Commissary Operations 1,012,500 Sheriff Inmate Welfare Fund - Inmate Health Space Acquisition Fund Capital Projects Fund - Facilities Facilities Renewal Fund - Las Artes Total Space Acquisition Fund Transportation Capital Projects Capital Projects - Impact Fee Admin Debt Service - Transportation Bonds Debt Service - HELP Loans General Fund - Public Transit General Fund - Graffiti General Fund - PAG Total Transportation 1,012,500 120,000 0 1,560,735 28,500 1,589,235 493,000 3,200,000 250,000 3,943,000 Stadium District General Fund Debt Service General Fund - Hotel Tax Proceeds Total Stadium District Total Special Revenue Funds 0 Capital Projects Bond Proceeds - General Obligation Certificates of Participation Proceeds County Free Library - Telephone System Debt Service - COPs 2008 & 2009 Facilities Renewal Fund - Facilities Public Works Building - Facilities Regional Flood Control Risk Management - Capital Projects 65,000,000 35,000,000 7-10 18,512,463 1,061,180 130,386 21,093,429 3,033,035 2,974,858 2,974,858 3,033,035 21,157,850 47,447,915 172,000 700,000 300,000 10,000,000 1,000,000 SCHEDULE D 1,389,400 14,603,365 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2008/2009 FUND/DEPARTMENT PROCEEDS FROM OTHER FINANCING SOURCES 2008/2009 Space Acquisition Fund - Capital Projects Transportation - Impact Fee Admin Transportation Total Capital Projects IN INTERFUND TRANSFERS 2008/2009 1,560,735 493,000 100,000,000 1,389,400 15,122,135 15,096,365 0 757,450 18,512,463 1,061,180 14,603,365 9,646,635 44,581,093 0 Debt Service Flood Control - Debt Service Transportation - Transportation Bonds Transportation - HELP Loans Capital Projects - COPs 2008 & 2009 Wastewater - COPs 2008 & 2009 Total Debt Service Enterprise Funds Wastewater Reclamation Bond Proceeds Debt Service - COPs 2008 & 2009 OUT 28,942,363 9,646,635 Total Wastewater Reclamation 28,942,363 0 9,646,635 Total Enterprise Funds 28,942,363 0 9,646,635 128,942,363 92,774,765 91,774,765 Grand Total THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Risk Management - Capital Projects 1,000,000 Total Internal Service Funds 0 SCHEDULE D 7-11 0 1,000,000 PIMA COUNTY SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND TYPE FISCAL YEAR 2008/2009 ADOPTED EXPENSE EXPENDITURE/ ADJUSTMENTS EXPENSES APPROVED 2007/2008 2007/2008 FUND/DEPARTMENT GENERAL FUND COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CENTRAL ADMINISTRATION COUNTY ADMINISTRATOR NON DEPARTMENTAL RECORDER TREASURER TOTAL COUNTY ADMINISTRATION 9,084,701 1,921,797 26,625,362 1,831,684 49,007,189 2,755,731 2,607,371 93,833,835 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT SCHOOL SUPERINTENDENT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 0 0 0 0 (2,556,078) 0 0 (2,556,078) ESTIMATED EXPENDITURE/ EXPENSES 2007/2008* ADOPTED EXPENDITURE/ EXPENSES 2008/2009 9,082,701 1,921,797 26,003,443 1,831,684 20,977,881 2,647,085 2,394,020 64,858,611 8,650,641 1,913,415 28,561,380 1,706,819 52,487,144 4,191,028 2,513,840 100,024,267 16,438,912 1,383,689 17,822,601 0 0 0 16,444,779 1,488,289 17,933,068 15,862,017 2,347,834 18,209,851 JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY JUSTICE & LAW ENFORCEMENT JUSTICE COURTS JUVENILE COURT CENTER SHERIFF SUPERIOR COURT SUPERIOR CT MANDATED SVCS TOTAL JUSTICE & LAW ENFORCEMENT 10,776,432 923,628 20,545,265 29,807,438 7,992,622 23,979,913 111,391,669 28,688,494 1,575,085 235,680,546 0 0 0 0 0 0 2,406,078 0 150,000 2,556,078 10,776,432 923,628 19,662,265 29,481,087 7,963,606 23,590,288 116,972,206 28,688,494 1,775,085 239,833,091 10,322,747 1,009,524 19,870,057 28,849,826 7,770,377 22,747,340 118,065,906 27,729,269 1,823,525 238,188,571 MEDICAL SERVICES 107,815,243 0 108,157,720 112,187,310 33,617,423 0 33,290,125 32,803,094 488,769,648 0 464,072,615 501,413,093 240,009 1,000,000 1,505,000 0 50,000 0 1,547,200 5,300,000 4,570,045 0 238,670 14,450,924 0 0 0 0 0 0 0 0 0 461,601 1,000,000 1,505,000 53,500 49,944 58,506 1,547,200 0 4,503,740 28 124,900 9,304,419 0 1,000,000 1,279,298 110,000 50,000 91,324 374,743 0 1,998,731 0 484,300 5,388,396 7,474,844 36,618,595 472,000 2,477,386 10,875,658 1,000,000 1,450,000 1,121,710 3,910,000 2,533,809 67,934,002 0 0 0 0 0 0 0 0 0 0 0 7,352,985 36,533,374 205,778 2,352,209 12,317,858 0 0 1,114,610 3,910,000 2,649,935 66,436,749 7,790,431 35,907,582 200,000 2,022,773 13,914,467 1,000,000 1,450,000 1,264,705 3,910,000 3,412,924 70,872,882 20,000 953,714 2,902,402 8,034,137 87,122 1,855,196 0 0 0 0 0 0 0 1,212,666 2,902,402 7,081,248 87,122 388,401 0 925,770 3,539,442 7,856,865 82,328 2,039,183 PUBLIC WORKS TOTAL GENERAL FUND SPECIAL REVENUE FUNDS COUNTY ADMINISTRATION COUNTY ADMINISTRATOR GRANTS EMPLOYEE BENEFIT LIABILITY FUND FACILITIES RENEWAL FUND FORENSIC SCIENCE CENTER GRANTS IMPROVEMENT DISTRICTS FORMATION FUND IMPROVEMENT DISTRICTS INFORMATION TECHNOLOGY ENHANCEMENT FUND PROPERTY TAX RATE STABILIZATION FUND RECORDER-DOC STOR & RETRIEVAL SPACE ACQUISITION FUND TAXPAYER INFO FUND TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY SERVICES GRANTS COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS ECONOMIC DEVELOPMENT & TOURISM EMPLOYMENT & TRAINING HOUSING TRUST FUND NEIGHBORHOOD CONSERVATION PIMA VOCATIONAL HIGH SCHOOL SCHOOL RESERVE FUND STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT CLERK OF THE COURT GRANTS CLERK OF THE COURT SPECIAL PROGRAMS COUNTY ATTORNEY GRANTS COUNTY ATTY SPECIAL PROGRAMS INDIGENT DEFENSE GRANTS INDIGENT DEFENSE SPECIAL PROGRAMS SCHEDULE E 7-12 0 PIMA COUNTY SUMMARY BY DEPARTMENT OF EXPENDITURES/EXPENSES WITHIN EACH FUND TYPE FISCAL YEAR 2008/2009 FUND/DEPARTMENT ADOPTED EXPENSE EXPENDITURE/ ADJUSTMENTS EXPENSES APPROVED 2007/2008 2007/2008 ESTIMATED EXPENDITURE/ EXPENSES 2007/2008* ADOPTED EXPENDITURE/ EXPENSES 2008/2009 JUSTICE COURTS GRANTS JUSTICE COURTS SPECIAL PROGRAMS JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS SUPERIOR COURT GRANTS SUPERIOR COURT SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT 120,321 730,340 12,339,861 725,282 6,468,879 5,546,972 10,166,686 5,120,459 55,071,371 0 0 0 0 0 0 0 0 0 120,321 730,340 12,339,861 444,796 5,929,919 6,097,500 10,367,909 4,845,027 52,547,512 120,321 635,959 11,536,355 815,483 6,006,860 5,546,972 10,043,254 5,937,285 55,086,077 MEDICAL SERVICES INSTITUTIONAL HEALTH GRANTS PUBLIC HEALTH PUBLIC HEALTH GRANTS TOTAL MEDICAL SERVICES 0 16,707,825 9,472,110 26,179,935 0 0 0 0 90,767 16,627,292 10,234,250 26,952,309 0 17,144,912 10,143,181 27,288,093 PUBLIC WORKS ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PUBLIC WORKS BUILDING REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TIRE FUND TRANSPORTATION TOTAL PUBLIC WORKS 3,523,434 1,174,802 144,396 699,000 2,080,633 17,074,685 7,411,944 1,149,834 47,337,071 80,595,799 0 0 0 0 0 0 0 0 0 0 3,315,738 1,260,180 283,050 699,000 2,080,633 14,054,503 7,636,600 1,553,200 45,837,071 76,719,975 3,043,092 1,122,901 102,686 749,000 1,099,307 12,544,587 6,691,550 1,568,325 48,330,237 75,251,685 244,232,031 0 231,960,964 233,887,133 77,945,345 0 76,245,942 100,521,623 CAPITAL PROJECTS FUND 250,542,995 0 159,010,479 166,449,329 ENTERPRISE FUNDS MEDICAL SERVICES PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM GRANTS TOTAL MEDICAL SERVICES 274,238,950 4,721,877 278,960,827 0 0 0 275,698,490 4,721,877 280,420,367 223,303,925 5,058,352 228,362,277 15,342,014 1,667,462 122,004,174 3,250,000 142,263,650 0 0 0 0 0 14,746,644 1,667,462 118,071,392 3,250,000 137,735,498 12,518,120 2,084,344 129,143,349 3,150,000 146,895,813 421,224,477 0 418,155,865 375,258,090 1,482,714,496 0 1,349,445,865 1,377,529,268 TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND PUBLIC WORKS DEVELOPMENT SERVICES PARKING GARAGES WASTEWATER RECLAMATION WASTEWATER SYSTEM DEVELOPMENT FUND TOTAL PUBLIC WORKS TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS * These amounts include actual expenses as of February 29, 2008 plus projected expenses for the remainder of the year. SCHEDULE E 7-13 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2008/2009 FUNCTIONAL AREA/DEPARTMENT COUNTY ADMINISTRATION ASSESSOR GENERAL FUND BOARD OF SUPERVISORS GENERAL FUND COUNTY ADMINISTRATION CENTRAL ADMINISTRATION GENERAL FUND COUNTY ADMINISTRATOR GENERAL FUND COUNTY ADMINISTRATOR GRANTS DEBT SERVICE FUND EMPLOYEE BENEFIT LIABILITY FUND FACILITIES RENEWAL FUND FORENSIC SCIENCE CENTER GRANTS IMPROVEMENT DISTRICTS FORMATION FUND IMPROVEMENT DISTRICTS FUND INFORMATION TECHNOLOGY ENHANCEMENT FUND NONDEPARTMENTAL GENERAL FUND PROPERTY TAX RATE STABILIZATION FUND SPACE ACQUISITION FUND TOTAL COUNTY AMINISTRATION ADOPTED EXPENDITURES/ BUDGETED EXPENSE EXPENDITURES/ ADJUSTMENTS APPROVED EXPENSES 2007/2008 2007/2008 ACTUAL EXPENDITURES/ EXPENSES 2007/2008 * ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2008/2009 9,084,701 0 9,082,701 8,650,641 1,921,797 0 1,921,797 1,913,415 26,003,443 1,831,684 461,601 76,245,942 1,000,000 1,505,000 53,500 49,944 58,506 1,547,200 20,977,881 0 28 129,734,729 28,561,380 1,706,819 0 100,521,623 1,000,000 1,279,298 110,000 50,000 91,324 374,743 52,487,144 0 0 186,182,331 26,625,362 1,831,684 240,009 77,945,345 1,000,000 1,505,000 0 50,000 0 1,547,200 49,007,189 5,300,000 165,051,789 0 0 0 0 0 0 0 0 0 0 (2,556,078) 0 0 (2,556,078) RECORDER RECORDER GENERAL FUND REC/DOC STOR & RETRIEVAL TOTAL RECORDER 2,755,731 4,570,045 7,325,776 0 0 0 2,647,085 4,503,740 7,150,825 4,191,028 1,998,731 6,189,759 TREASURER TAXPAYER INFORMATION FUND TREASURER GENERAL FUND TOTAL TREASURER 238,670 2,607,371 2,846,041 0 0 0 124,900 2,394,020 2,518,920 484,300 2,513,840 2,998,140 150,408,972 205,934,286 TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECON DEVELOP GENERAL FUND COMMUNITY SERVICES GRANTS EMPLOYMENT & TRAINING HOUSING TRUST FUND NEIGHBORHOOD CONSERVATION PIMA VOCATIONAL HIGH SCHOOL TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 186,230,104 (2,556,078) 16,438,912 7,474,844 10,875,658 1,000,000 1,450,000 1,121,710 38,361,124 0 0 0 0 0 0 0 16,444,779 7,352,985 12,317,858 0 0 1,114,610 37,230,232 15,862,017 7,790,431 13,914,467 1,000,000 1,450,000 1,264,705 41,281,620 36,618,595 472,000 37,090,595 0 0 0 36,533,374 205,778 36,739,152 35,907,582 200,000 36,107,582 ECONOMIC DEVELOPMENT & TOURISM 2,477,386 0 2,352,209 2,022,773 SCHOOL SUPERINTENDENT SCHOOLS GENERAL FUND SCHOOL RESERVE GRANTS TOTAL SCHOOL SUPERINTENDENT 1,383,689 3,910,000 5,293,689 0 0 0 1,488,289 3,910,000 5,398,289 2,347,834 3,910,000 6,257,834 2,533,809 85,756,603 0 0 2,649,935 84,369,817 3,412,924 89,082,733 COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS TOTAL COUNTY FREE LIBRARY STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOP SCHEDULE F 7-14 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2008/2009 FUNCTIONAL AREA/DEPARTMENT JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CLERK OF SUPERIOR COURT GENERAL FUND CLERK OF THE COURT GRANTS CLERK OF THE COURT SPECIAL PROGRAMS TOTAL CLERK OF SUPERIOR COURT ADOPTED EXPENDITURES/ BUDGETED EXPENSE EXPENDITURES/ ADJUSTMENTS APPROVED EXPENSES 2007/2008 2007/2008 ACTUAL EXPENDITURES/ EXPENSES 2007/2008 * ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2008/2009 10,776,432 20,000 953,714 11,750,146 0 0 0 0 10,776,432 0 1,212,666 11,989,098 10,322,747 0 925,770 11,248,517 923,628 0 923,628 1,009,524 COUNTY ATTORNEY COUNTY ATTORNEY GENERAL FUND COUNTY ATTORNEY GRANTS COUNTY ATTORNEY SPECIAL PROGRAMS TOTAL COUNTY ATTORNEY 20,545,265 2,902,402 8,034,137 31,481,804 0 0 0 0 19,662,265 2,902,402 7,081,248 29,645,915 19,870,057 3,539,442 7,856,865 31,266,364 JUSTICE & LAW ENFORCEMENT JUSTICE & LAW ENFORCEMENT GENERAL FUND INDIGENT DEFENSE GRANTS INDIGENT DEFENSE SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT 29,807,438 87,122 1,855,196 31,749,756 0 0 0 0 29,481,087 87,122 388,401 29,956,610 28,849,826 82,328 2,039,183 30,971,337 7,992,622 120,321 730,340 8,843,283 0 0 0 0 7,963,606 120,321 730,340 8,814,267 7,770,377 120,321 635,959 8,526,657 23,979,913 12,339,861 725,282 37,045,056 0 0 0 0 23,590,288 12,339,861 444,796 36,374,945 22,747,340 11,536,355 815,483 35,099,178 111,391,669 6,468,879 5,546,972 123,407,520 2,406,078 0 0 2,406,078 116,972,206 5,929,919 6,097,500 128,999,625 118,065,906 6,006,860 5,546,972 129,619,738 SUPERIOR COURT SUPERIOR COURT GENERAL FUND SUPERIOR COURT GRANTS SUPERIOR COURT MANDATED SERVICES SUPERIOR COURT SPECIAL PROGRAMS TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 28,688,494 10,166,686 1,575,085 5,120,459 45,550,724 290,751,917 0 0 150,000 0 150,000 2,556,078 28,688,494 10,367,909 1,775,085 4,845,027 45,676,515 292,380,603 27,729,269 10,043,254 1,823,525 5,937,285 45,533,333 293,274,648 MEDICAL SERVICES INSTITUTIONAL HEALTH INSTITUTIONAL HEALTH GRANTS INSTITUTIONAL HEALTH GENERAL FUND TOTAL INSTITUTIONAL HEALTH 0 107,815,243 107,815,243 0 0 0 90,767 108,157,720 108,248,487 0 112,187,310 112,187,310 274,238,950 4,721,877 278,960,827 0 0 0 275,698,490 4,721,877 280,420,367 223,303,925 5,058,352 228,362,277 CONSTABLES GENERAL FUND JUSTICE COURTS JUSTICE COURTS GENERAL FUND JUSTICE COURTS GRANTS JUSTICE COURT SPECIAL PROGRAMS TOTAL JUSTICE COURTS JUVENILE COURT CENTER JUVENILE COURT CENTER GENERAL FUND JUVENILE COURT GRANTS JUVENILE COURT SPECIAL PROGRAMS TOTAL JUVENILE COURT CENTER SHERIFF SHERIFF GENERAL FUND SHERIFF GRANTS SHERIFF SPECIAL PROGRAMS TOTAL SHERIFF PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM & SERVICES FUND PIMA HEALTH SYSTEM GRANTS TOTAL PIMA HEALTH SYSTEM & SERVICES SCHEDULE F 7-15 PIMA COUNTY SUMMARY BY FUNCTIONAL AREA AND DEPARTMENT OF EXPENDITURES/EXPENSES FISCAL YEAR 2008/2009 FUNCTIONAL AREA/DEPARTMENT ADOPTED EXPENDITURES/ BUDGETED EXPENSE EXPENDITURES/ ADJUSTMENTS APPROVED EXPENSES 2007/2008 2007/2008 ACTUAL EXPENDITURES/ EXPENSES 2007/2008 * ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2008/2009 PUBLIC HEALTH PUBLIC HEALTH FUND PUBLIC HEALTH GRANTS TOTAL PUBLIC HEALTH TOTAL MEDICAL SERVICES 16,707,825 9,472,110 26,179,935 412,956,005 0 0 0 0 16,627,292 10,234,250 26,861,542 415,530,396 17,144,912 10,143,181 27,288,093 367,837,680 PUBLIC WORKS CAPITAL PROJECTS FUND 250,542,995 0 159,010,479 166,449,329 DEVELOPMENT SERVICES FUND 15,342,014 0 14,746,644 12,518,120 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS ENVIRONMENTAL QUALITY FUND SOLID WASTE MANAGEMENT FUND TIRE FUND TOTAL ENVIRONMENTAL QUALITY 1,174,802 3,523,434 7,411,944 1,149,834 13,260,014 0 0 0 0 0 1,260,180 3,315,738 7,636,600 1,553,200 13,765,718 1,122,901 3,043,092 6,691,550 1,568,325 12,425,868 PUBLIC WORKS PARKING GARAGES FUND PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PUBLIC WORKS GENERAL FUND PUBLIC WORKS BUILDING FUND TOTAL PUBLIC WORKS 1,667,462 144,396 699,000 33,617,423 2,080,633 38,208,914 0 0 0 0 0 0 1,667,462 283,050 699,000 33,290,125 2,080,633 38,020,270 2,084,344 102,686 749,000 32,803,094 1,099,307 36,838,431 REGIONAL FLOOD CONTROL DISTRICT 17,074,685 0 14,054,503 12,544,587 TRANSPORTATION 47,337,071 0 45,837,071 48,330,237 122,004,174 3,250,000 125,254,174 0 0 0 118,071,392 3,250,000 121,321,392 129,143,349 3,150,000 132,293,349 507,019,867 0 406,756,077 421,399,921 1,482,714,496 0 1,349,445,865 1,377,529,268 WASTEWATER RECLAMATION WASTEWATER RECLAMATION FUND WASTEWATER SYSTEM DEVELOPMENT FUND TOTAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS * These amounts include actual expenses as of February 29, 2008 plus projected expenses for the remainder of the year. SCHEDULE F 7-16 SUMMARY SCHEDULES Summary of Changes in Fund Balances Summary of Expenditures by Fund and Super Department Summary of Revenues by Fund and Category Summary of Expenditures by Functional Area and Super Department Summary of Revenues by Functional Area and Super Department Summary of Expenditures by Fund and Object: Department Summary of Adopted Full Time Equivalent Positions Summary of Active Capital Improvement Projects Summary of Adopted Supplemental Packages 8-1 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2006/2007 - 2008/2009 Actual Revised Adopted 2006/2007 2007/2008 2008/2009 46,423,513 43,073,978 27,749,033 252,349,910 2,794,802 152,271,119 33,603,427 5,526,344 3,321,177 6,827,825 267,784,461 2,926,812 152,524,211 31,485,850 5,574,591 2,306,654 6,614,136 282,377,345 2,955,925 148,441,648 33,096,008 5,237,632 1,863,981 7,361,684 456,694,604 469,216,715 481,334,223 (16,407,509) (55,786,847) (224,431,284) (96,684,401) (28,176,793) (17,822,601) (91,277,757) (238,236,624) (107,815,243) (33,617,423) (18,209,851) (100,024,267) (238,188,571) (112,187,310) (32,803,094) (421,486,834) (488,769,648) (501,413,093) GENERAL FUND FUND BALANCE, BEGINNING (See note) REVENUES TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL REVENUES EXPENDITURES COMMUNITY & ECONOMIC DEVELOPMENT COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL EXPENDITURES OTHER ADJUSTMENTS (3,736,803) NET OPERATING TRANSFERS (29,222,579) FUND BALANCE, ENDING 0 (23,521,045) 0 (7,670,163) 48,671,901 0 0 68,608,320 53,575,305 64,191,019 47,627,143 520,999 4,337,168 136,985,984 16,285,374 1,025,015 3,743,560 15,253,042 527,363 57,069,850 560,124 4,974,680 148,424,007 16,012,140 1,311,801 2,229,213 11,145,698 0 57,259,479 448,619 4,804,430 142,903,340 13,895,080 1,410,300 2,997,287 11,529,819 0 226,305,648 241,727,513 235,248,354 (52,126,521) (7,575,362) (45,235,573) (25,771,965) (69,860,393) (67,934,002) (14,450,924) (55,071,371) (26,179,935) (80,595,799) (70,872,882) (5,388,396) (55,086,077) (27,288,093) (75,251,685) (200,569,814) (244,232,031) (233,887,133) SPECIAL REVENUE FUNDS FUND BALANCE, BEGINNING (See note) REVENUES TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES EXPENDITURES COMMUNITY & ECONOMIC DEVELOPMENT COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL EXPENDITURES OTHER ADJUSTMENTS (647,019) NET OPERATING TRANSFERS FUND BALANCE, ENDING 8-2 0 0 (21,229,186) (17,895,967) (26,290,065) 72,467,949 33,174,820 39,262,175 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2006/2007 - 2008/2009 Actual Revised Adopted 2006/2007 2007/2008 2008/2009 6,945,366 11,187,528 10,503,587 48,722,260 17,587 1,612,184 56,252,488 7,500 1,000,000 57,164,072 7,500 1,000,000 50,352,031 57,259,988 58,171,572 EXPENDITURES COUNTY ADMINISTRATION (68,616,019) (77,945,345) (100,521,623) TOTAL EXPENDITURES (68,616,019) (77,945,345) (100,521,623) DEBT SERVICE FUND FUND BALANCE, BEGINNING (See note) REVENUES TAXES INTERGOVERNMENTAL INTEREST TOTAL REVENUES OTHER ADJUSTMENTS (110,543) 0 0 19,375,162 21,689,857 44,581,093 7,945,997 12,192,028 12,734,629 FUND BALANCE, BEGINNING (See note) 84,472,109 106,189,471 137,920,847 REVENUES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE 11,027,057 12,416,626 5,312,827 263,587 390,380 13,781,039 23,517,156 3,598,141 370,946 0 25,848,887 9,424,903 1,117,697 94,122 0 29,410,477 41,267,282 36,485,609 (202,659,243) (250,542,995) (166,449,329) (202,659,243) (250,542,995) (166,449,329) 147,627,461 145,000,000 100,000,000 NET OPERATING TRANSFERS 30,477,482 23,757,617 25,770 FUND BALANCE, ENDING 89,328,286 65,671,375 107,982,897 61,128,688 70,077,700 127,863,167 7,106,551 12,028,636 361,336,986 66,809 5,556,117 3,283,095 25,216,805 9,851,397 4,721,877 394,024,439 58,800 3,998,315 2,007,077 15,000,000 7,181,537 5,058,352 347,591,812 58,800 4,812,586 2,202,231 15,000,000 414,594,999 429,661,905 381,905,318 NET OPERATING TRANSFERS FUND BALANCE, ENDING CAPITAL PROJECTS FUNDS TOTAL REVENUES EXPENDITURES PUBLIC WORKS TOTAL EXPENDITURES BOND/LOAN PROCEEDS ENTERPRISE FUNDS NET ASSETS, BEGINNING (See note) REVENUES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES 8-3 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2006/2007 - 2008/2009 EXPENDITURES MEDICAL SERVICES PUBLIC WORKS TOTAL EXPENDITURES BOND/LOAN PROCEEDS NET OPERATING TRANSFERS Actual Revised Adopted 2006/2007 2007/2008 2008/2009 (262,059,749) (115,897,434) (278,960,827) (142,263,650) (228,362,277) (146,895,813) (377,957,183) (421,224,477) (375,258,090) (41,709,545) 50,000,000 28,942,363 (4,282,586) (9,646,635) 16,298 NET ASSETS, ENDING 56,073,257 124,232,542 153,806,123 7,670,415 9,729,962 17,973,002 27,594 38,125,619 2,416,570 2,095,826 451,208 40,000 41,694,894 837,500 958,803 300,000 1,072,594 44,312,298 1,812,006 228,435 231,525 43,116,817 43,831,197 47,656,858 EXPENDITURES COUNTY ADMINISTRATION PUBLIC WORKS (19,087,986) (17,631,804) (22,687,930) (15,249,293) (23,872,535) (17,089,702) TOTAL EXPENDITURES (36,719,790) (37,937,223) (40,962,237) THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS NET ASSETS, BEGINNING (See note) REVENUES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES OTHER ADJUSTMENTS (628,457) NET OPERATING TRANSFERS NET ASSETS, ENDING 0 582,822 252,124 14,021,807 15,876,060 0 (1,000,000) 23,667,623 Note: Fund balances on this schedule are not comparable from year to year because the beginning budgeted fund balances for fiscal year 2007/2008 and fiscal year 2008/2009 are based on estimates made before the end of each preceding fiscal year. 8-4 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2006/2007 - 2008/2009 ACTUAL 2006/2007 FUND/FUNCTIONAL AREA/SUPER DEPT REVISED 2007/2008 ADOPTED 2008/2009 GENERAL FUND COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER 8,190,125 1,639,265 1,166,285 1,319,151 4,013,340 6,392,314 2,526,357 2,356,993 6,290,891 15,964,943 1,534,519 2,518,921 1,873,743 9,084,701 1,921,797 1,373,401 1,831,684 2,623,929 7,561,209 2,837,589 2,751,874 7,067,630 46,451,111 2,409,730 2,755,731 2,607,371 8,650,641 1,913,415 1,290,022 1,706,819 5,331,891 7,745,395 2,782,179 2,705,605 6,428,269 52,487,144 2,278,019 4,191,028 2,513,840 TOTAL COUNTY ADMINISTRATION 55,786,847 91,277,757 100,024,267 516,849 4,530,084 4,738,358 5,293,226 1,328,992 742,290 5,282,947 4,811,678 5,601,997 1,383,689 686,691 5,266,269 4,605,598 5,303,459 2,347,834 16,407,509 17,822,601 18,209,851 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 10,631,121 873,703 18,266,372 14,209,886 457,238 436,399 6,359,663 23,150,185 11,835,961 2,395,777 106,824,891 28,990,088 10,776,432 923,628 20,545,265 15,600,457 685,194 487,538 6,819,890 23,979,913 11,690,713 2,516,268 113,797,747 30,413,579 10,322,747 1,009,524 19,870,057 14,991,199 696,810 503,613 6,569,954 22,747,340 11,480,346 2,378,281 118,065,906 29,552,794 TOTAL JUSTICE & LAW ENFORCEMENT 224,431,284 238,236,624 238,188,571 INSTITUTIONAL HEALTH 96,684,401 107,815,243 112,187,310 TOTAL MEDICAL SERVICES 96,684,401 107,815,243 112,187,310 FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION 13,410,992 0 14,694,298 71,503 16,353,662 811,055 16,352,706 100,000 15,674,792 753,163 16,280,139 95,000 TOTAL PUBLIC WORKS 28,176,793 33,617,423 32,803,094 421,486,834 488,769,648 501,413,093 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING SCHOOL SUPERINTENDENT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL GENERAL FUND 8-5 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2006/2007 - 2008/2009 ACTUAL 2006/2007 FUND/FUNCTIONAL AREA/SUPER DEPT REVISED 2007/2008 ADOPTED 2008/2009 SPECIAL REVENUE FUNDS COUNTY ADMINISTRATION COUNTY ADMINISTRATOR FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER INFORMATION TECHNOLOGY NON DEPARTMENTAL RECORDER TREASURER 2,713,748 43,438 0 1,665,259 1,968,388 997,749 186,780 1,745,009 50,000 0 1,547,200 6,300,000 4,570,045 238,670 1,279,298 50,000 110,000 374,743 1,091,324 1,998,731 484,300 TOTAL COUNTY ADMINISTRATION 7,575,362 14,450,924 5,388,396 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT 5,458,312 789,885 11,226,808 27,529,672 1,584,943 3,006,965 2,529,936 9,924,844 1,121,710 10,875,658 37,090,595 2,477,386 3,910,000 2,533,809 10,240,431 1,264,705 13,914,467 36,107,582 2,022,773 3,910,000 3,412,924 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 52,126,521 67,934,002 70,872,882 CLERK OF SUPERIOR COURT COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT SHERIFF SUPERIOR COURT 1,151,194 6,055,917 232,913 12,033 1,872 151,410 11,588,889 11,801,447 14,239,898 973,714 10,936,539 1,942,318 0 3,575 847,086 13,065,143 12,015,851 15,287,145 925,770 11,396,307 2,121,511 17,000 5,825 1,079,455 12,351,838 11,553,832 15,634,539 TOTAL JUSTICE & LAW ENFORCEMENT 45,235,573 55,071,371 55,086,077 INSTITUTIONAL HEALTH PUBLIC HEALTH 483,745 25,288,220 0 26,179,935 0 27,288,093 TOTAL MEDICAL SERVICES 25,771,965 26,179,935 27,288,093 ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TRANSPORTATION 4,496,752 1,189,094 444,337 14,325,101 6,765,906 42,639,203 4,698,236 2,080,633 843,396 17,074,685 8,561,778 47,337,071 4,165,993 1,099,307 851,686 12,544,587 8,259,875 48,330,237 TOTAL PUBLIC WORKS 69,860,393 80,595,799 75,251,685 200,569,814 244,232,031 233,887,133 233,887,133 NON DEPARTMENTAL 68,616,019 77,945,345 100,521,623 TOTAL COUNTY ADMINISTRATION 68,616,019 77,945,345 100,521,623 68,616,019 77,945,345 100,521,623 COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND COUNTY ADMINISTRATION F TOTAL DEBT SERVICE FUND 8-6 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2006/2007 - 2008/2009 ACTUAL 2006/2007 FUND/FUNCTIONAL AREA/SUPER DEPT REVISED 2007/2008 ADOPTED 2008/2009 CAPITAL PROJECTS FUNDS PUBLIC WORKS CAPITAL PROJECTS 202,659,243 250,542,995 166,449,329 TOTAL PUBLIC WORKS 202,659,243 250,542,995 166,449,329 202,659,243 250,542,995 166,449,329 PIMA HEALTH SYSTEM & SERVICES 262,059,749 278,960,827 228,362,277 TOTAL MEDICAL SERVICES 262,059,749 278,960,827 228,362,277 15,466,246 1,589,869 98,841,319 15,342,014 1,667,462 125,254,174 12,518,120 2,084,344 132,293,349 115,897,434 142,263,650 146,895,813 377,957,183 421,224,477 375,258,090 1,271,289,093 1,482,714,496 1,377,529,268 COMMUNICATIONS RISK MANAGEMENT FLEET SERVICES GRAPHIC SERVICES 3,715,470 15,372,516 15,613,077 2,018,727 3,682,774 19,005,156 14,227,926 1,021,367 4,674,074 19,198,461 15,888,913 1,200,789 TOTAL INTERNAL SERVICE FUNDS 36,719,790 37,937,223 40,962,237 1,308,008,883 1,520,651,719 1,418,491,505 TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS MEDICAL SERVICES PUBLIC WORKS DEVELOPMENT SERVICES FACILITIES MANAGEMENT WASTEWATER RECLAMATION TOTAL PUBLIC WORKS TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-7 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2006/2007 - 2008/2009 Actual 2006/2007 Revised 2007/2008 Adopted 2008/2009 234,941,972 12,259,208 4,388,035 760,695 249,771,729 12,189,483 5,246,601 576,648 265,254,407 11,148,887 5,359,466 614,585 252,349,910 267,784,461 282,377,345 2,794,802 2,926,812 2,955,925 2,794,802 2,926,812 2,955,925 3,905,163 6,259,925 106,932,435 68,380 26,966,858 7,689,659 448,699 2,980,160 1,114,329 112,200,000 61,600 28,000,000 7,919,244 248,878 2,987,107 4,798,163 104,800,000 32,000 27,775,000 7,349,649 699,729 152,271,119 152,524,211 148,441,648 3,311,158 2,815,951 4,362,936 819,700 7,393,454 1,363,721 739,384 300 80,329 12,716,494 2,097,031 3,042,500 4,264,212 782,148 6,850,700 1,035,000 688,375 310,000 88,810 12,327,074 1,998,849 2,342,500 3,967,957 850,148 7,318,000 1,155,000 669,550 293,200 88,810 14,411,994 33,603,427 31,485,850 33,096,008 308,701 3,698,091 1,519,552 227,500 4,410,240 936,851 226,000 3,867,007 1,144,625 5,526,344 5,574,591 5,237,632 INTEREST INT. REV - POOLED INV 101,285 3,219,892 112,054 2,194,600 93,804 1,770,177 TOTAL INTEREST 3,321,177 2,306,654 1,863,981 3,252,855 9,640 5,134,255 0 4,644,090 0 0 3,565,330 7,000 1,472,881 9,400 2,708,194 6,827,825 6,614,136 7,361,684 456,694,604 469,216,715 481,334,223 SOURCES OF REVENUE GENERAL FUND PROPERTY TAX REAL PROPERTY TAXES PERSONAL PROPERTY TAXES INTEREST ON DELINQUENT TAX PENALTIES ON DELINQUENT TAX TOTAL PROPERTY TAX LICENSES AND PERMITS BUSINESS LICENSES & PERMITS TOTAL LICENSES AND PERMITS INTERGOVERNMENTAL FEDERAL GRANTS AND AID STATE GRANTS AND AID SALES AND USE TAX ALCOHOLIC BEVERAGES AUTO LIEU TAX TRANSIENT LODGING TAX CITY PARTICIPATION TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES GENERAL GOVERNMENT RECORDER FEES COURT FEES SHERIFF DEPT FEES CORRECTIONAL HOUSING HEALTH FEES RECREATION FEES INTERDEPARTMENTAL CHARGES OVERHEAD - GRANTS CONTRIBUTIONS FOR ADMINISTRATIVE OVERHEAD TOTAL CHARGES FOR SERVICES FINES AND FORFEITS SUPERIOR COURT - FINES AND FORFEITS JUSTICE COURTS FINES AND FORFEITS OTHER FINES AND FORFEITS TOTAL FINES AND FORFEITS INTEREST MISCELLANEOUS RENTS AND ROYALTIES COLLECTION OF SALES TAX ON RENTAL PROPERTIES POSTAGE REVENUES OTHER MISCELLANEOUS REVENUE TOTAL MISCELLANEOUS TOTAL GENERAL FUND 8-8 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2006/2007 - 2008/2009 Actual 2006/2007 SOURCES OF REVENUE Revised 2007/2008 Adopted 2008/2009 SPECIAL REVENUE FUNDS EMPLOYMENT AND TRAINING INTERGOVERNMENTAL MISCELLANEOUS TOTAL EMPLOYMENT AND TRAINING 11,560,939 160,891 11,478,523 202,500 14,587,872 302,200 11,721,830 11,681,023 14,890,072 1,879,216 1,034,517 62,925 85,296 91,576 2,166,050 1,344,155 0 30,400 25,150 2,142,200 1,330,926 0 35,000 36,150 3,153,530 3,565,755 3,544,276 2,214,272 9,840,804 2,424,521 213,428 3,391 238,129 2,497,630 10,375,734 2,428,020 205,801 0 192,146 2,452,230 11,643,405 2,645,450 206,800 0 348,389 14,934,545 15,699,331 17,296,274 22,738,616 1,440,138 226,068 278,317 256,561 25,112,708 4,500,000 100,000 200,000 185,500 25,332,649 217,470 175,000 100,000 180,750 24,939,700 30,098,208 26,005,869 243,680 62,607,754 814,829 677,398 437,365 527,363 311,000 65,831,423 1,010,000 400,000 136,100 0 210,000 63,903,057 375,000 606,318 137,450 0 65,308,389 67,688,523 65,231,825 40,364,473 8,053,657 290 2,040,429 11,262,334 46,992,172 6,920,620 606,000 1,167,913 8,045,099 45,886,610 6,737,130 603,500 1,652,644 8,839,627 61,721,183 63,731,804 63,719,511 520,999 6,774 560,124 0 448,619 0 527,773 560,124 448,619 ENVIRONMENTAL QUALITY LICENSES AND PERMITS INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL ENVIRONMENTAL QUALITY PUBLIC HEALTH LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL PUBLIC HEALTH REGIONAL FLOOD CONTROL DISTRICT TAXES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL REGIONAL FLOOD CONTROL DISTRICT TRANSPORTATION LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL TRANSPORTATION OTHER SPECIAL REVENUE FUNDS AND GRANTS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL OTHER SPECIAL REVENUE FUNDS AND GRANTS IMPROVEMENT DISTRICTS SPECIAL ASSESSMENT INTEREST TOTAL IMPROVEMENT DISTRICTS 8-9 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2006/2007 - 2008/2009 Actual 2006/2007 SOURCES OF REVENUE Revised 2007/2008 Adopted 2008/2009 SOLID WASTE MANAGEMENT INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL SOLID WASTE MANAGEMENT 1,196,175 4,747,277 175,594 87,707 1,200,000 5,553,500 130,900 93,000 1,200,000 3,962,500 85,325 54,250 6,206,753 6,977,400 5,302,075 24,888,527 7,033,985 748,372 469,065 1,517,002 31,957,142 4,797,000 500,000 300,000 1,150,000 31,926,830 2,100,000 600,000 503,000 355,000 34,656,951 38,704,142 35,484,830 1,907,199 19,022 7,296 1,201,477 1,905,000 0 0 1,116,203 2,034,000 0 15,000 1,276,003 3,134,994 3,021,203 3,325,003 226,305,648 241,727,513 235,248,354 48,722,260 17,587 1,612,184 56,252,488 7,500 1,000,000 57,164,072 7,500 1,000,000 50,352,031 57,259,988 58,171,572 11,027,057 12,416,626 5,312,827 263,587 390,380 13,781,039 23,517,156 3,598,141 370,946 0 25,848,887 9,424,903 1,117,697 94,122 0 29,410,477 41,267,282 36,485,609 4,738,090 257,061,952 1,028,703 1,060,050 4,721,877 276,815,284 845,089 29,427 5,058,352 221,917,892 1,782,960 208,285 263,888,795 282,411,677 228,967,489 7,095,381 4,143,033 762,901 216,442 9,846,397 5,155,219 780,626 178,704 7,176,537 3,757,000 500,000 129,000 12,217,757 15,960,946 11,562,537 COUNTY FREE LIBRARY TAXES INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL COUNTY FREE LIBRARY STADIUM DISTRICT INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL STADIUM DISTRICT TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND TAXES INTERGOVERNMENTAL INTEREST TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS MEDICAL SERVICES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL MEDICAL SERVICES DEVELOPMENT SERVICES LICENSES AND PERMITS CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL DEVELOPMENT SERVICES 8-10 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2006/2007 - 2008/2009 Actual 2006/2007 Revised 2007/2008 Adopted 2008/2009 11,170 7,290,546 100,132,001 66,809 3,683,551 458,489 25,216,805 5,000 0 112,053,936 58,800 2,312,600 100,000 15,000,000 5,000 0 121,916,920 58,800 2,411,626 100,000 15,000,000 136,859,371 129,530,336 139,492,346 80,962 1,548,114 60,000 1,698,946 118,000 1,764,946 TOTAL PARKING GARAGES 1,629,076 1,758,946 1,882,946 TOTAL ENTERPRISE FUNDS 414,594,999 429,661,905 381,905,318 1,177,357,759 1,239,133,403 1,193,145,076 3,197,284 76,623 33,543 115,453 4,458,348 37,500 32,803 0 4,640,898 76,000 70,355 0 3,422,903 4,528,651 4,787,253 27,594 15,771,759 133,251 1,363,845 335,755 40,000 18,119,204 100,000 925,000 300,000 1,072,594 20,494,058 180,000 157,080 231,525 17,632,204 19,484,204 22,135,257 1,568,920 43,771 1,240,000 1,000 1,300,000 1,000 1,612,691 1,241,000 1,301,000 17,587,656 2,206,696 654,667 17,877,342 700,000 0 17,877,342 1,556,006 0 TOTAL RISK MANAGEMENT 20,449,019 18,577,342 19,433,348 TOTAL INTERNAL SERVICE FUNDS 43,116,817 43,831,197 47,656,858 1,220,474,576 1,282,964,600 1,240,801,934 SOURCES OF REVENUE WASTEWATER RECLAMATION LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL W ASTEWATER RECLAMATION PARKING GARAGES INTEREST MISCELLANEOUS TOTAL REVENUES THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL COMMUNICATIONS FLEET SERVICES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL FLEET SERVICES GRAPHIC SERVICES PRODUCTION CHARGES FOR SERVICES MISCELLANEOUS TOTAL GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL ALL FUNDS 8-11 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2006/2007 - 2008/2009 ACTUAL EXPENDITURES/ EXPENSES 2006/2007 REVISED EXPENDITURES/ EXPENSES 2007/2008 ADOPTED EXPENDITURES/ EXPENSES 2008/2009 8,190,125 1,639,265 1,166,285 4,032,899 4,013,340 6,435,752 2,526,357 2,356,993 7,956,150 86,549,350 1,534,519 3,516,670 2,060,523 9,084,701 1,921,797 1,373,401 3,576,693 2,623,929 7,611,209 2,837,589 2,751,874 8,614,830 130,696,456 2,409,730 7,325,776 2,846,041 8,650,641 1,913,415 1,290,022 2,986,117 5,331,891 7,795,395 2,892,179 2,705,605 6,803,012 154,100,091 2,278,019 6,189,759 2,998,140 131,978,228 183,674,026 205,934,286 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 11,782,315 873,703 24,322,289 14,442,799 469,271 438,271 6,511,073 34,739,074 11,835,961 2,395,777 118,626,338 43,229,986 11,750,146 923,628 31,481,804 17,542,775 685,194 491,113 7,666,976 37,045,056 11,690,713 2,516,268 125,813,598 45,700,724 11,248,517 1,009,524 31,266,364 17,112,710 713,810 509,438 7,649,409 35,099,178 11,480,346 2,378,281 129,619,738 45,187,333 TOTAL JUSTICE & LAW ENFORCEMENT 269,666,857 293,307,995 293,274,648 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT 516,849 9,988,396 5,528,243 16,520,034 27,529,672 1,584,943 4,335,957 2,529,936 742,290 15,207,791 5,933,388 16,477,655 37,090,595 2,477,386 5,293,689 2,533,809 686,691 15,506,700 5,870,303 19,217,926 36,107,582 2,022,773 6,257,834 3,412,924 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 68,534,030 85,756,603 89,082,733 INSTITUTIONAL HEALTH PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH 97,168,146 262,059,749 25,288,220 107,815,243 278,960,827 26,179,935 112,187,310 228,362,277 27,288,093 TOTAL MEDICAL SERVICES 384,516,115 412,956,005 367,837,680 202,659,243 15,466,246 4,496,752 16,189,955 0 15,138,635 71,503 14,325,101 6,765,906 250,542,995 15,342,014 4,698,236 20,101,757 811,055 17,196,102 100,000 17,074,685 8,561,778 166,449,329 12,518,120 4,165,993 18,858,443 753,163 17,131,825 95,000 12,544,587 8,259,875 FUNCTIONAL AREA/SUPER DEPT. COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER TOTAL COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT COMMUNITY & ECONOMIC DEVELOPMENT MEDICAL SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT 8-12 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2006/2007 - 2008/2009 FUNCTIONAL AREA/SUPER DEPT. ACTUAL EXPENDITURES/ EXPENSES 2006/2007 REVISED EXPENDITURES/ EXPENSES 2007/2008 ADOPTED EXPENDITURES/ EXPENSES 2008/2009 42,639,203 98,841,319 47,337,071 125,254,174 48,330,237 132,293,349 416,593,863 507,019,867 421,399,921 1,271,289,093 1,482,714,496 1,377,529,268 15,372,516 19,005,156 19,198,461 3,715,470 3,682,774 4,674,074 15,613,077 14,227,926 15,888,913 2,018,727 1,021,367 1,200,789 36,719,790 37,937,223 40,962,237 1,308,008,883 1,520,651,719 1,418,491,505 TRANSPORTATION WASTEWATER RECLAMATION TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS FINANCE & RISK MANAGEMENT COMMUNICATIONS FLEET SERVICES GRAPHIC SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note 1: The Information Technology totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Communications Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Information Technology Department Summary by Program on page 10-46. Note 2: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Risk Management Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary by Program on page 10-28. Note 3: The Graphic Services totals above, under PUBLIC WORKS, are shown exclusive of the Graphic Services Production Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Graphic Services Department Summary by Program on page 14-48. 8-13 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2006/2007 - 2008/2009 ACTUAL REVENUES 2006/2007 FUNCTIONAL AREA/SUPER DEPT. COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER REVISED REVENUES 2007/2008 ADOPTED REVENUES 2008/2009 5,921 0 12,301 232,109 1,640,940 354,468 1,371,104 6,381 776,687 474,144,570 995 4,876,463 117,966 6,000 0 10,000 30,000 435,000 120,000 1,041,200 8,850 684,884 494,956,230 0 4,973,750 113,150 6,000 0 2,300 0 955,000 139,200 1,165,275 1,500 778,920 507,360,643 6,000 3,658,900 108,150 TOTAL COUNTY ADMINISTRATION 483,539,905 502,379,064 514,181,888 JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 4,869,712 496,603 8,835,356 486,464 258,446 333,763 5,812,785 12,453,143 1,099,391 556,693 17,284,126 15,072,144 3,731,520 420,052 8,823,955 473,082 266,006 265,372 6,808,010 13,364,411 808,176 495,918 16,422,327 14,205,532 3,811,674 465,254 9,559,192 486,462 267,432 284,163 6,550,069 12,564,955 718,608 498,318 16,977,308 14,336,778 67,558,626 66,084,361 66,520,213 5,386,184 1,045,075 10,840,517 34,656,951 1,500,039 3,672,640 3,134,994 8,654,684 1,303,832 10,571,661 38,704,142 1,792,964 3,886,200 3,021,203 8,970,271 1,456,205 13,625,367 35,484,830 1,619,933 4,879,533 3,325,003 60,236,400 67,934,686 69,361,142 MEDICAL SERVICES INSTITUTIONAL HEALTH PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH 998,185 263,888,795 14,934,545 141,819 282,411,677 15,699,331 132,969 228,967,489 17,296,274 TOTAL MEDICAL SERVICES 279,821,525 298,252,827 246,396,732 29,410,477 12,217,757 3,153,530 6,158,250 0 1,943,241 3,835 24,939,700 6,206,753 65,308,389 136,859,371 41,267,282 15,960,946 3,565,755 7,927,294 311,000 1,155,721 0 30,098,208 6,977,400 67,688,523 129,530,336 36,485,609 11,562,537 3,544,276 7,632,728 294,200 1,133,636 0 26,005,869 5,302,075 65,231,825 139,492,346 286,201,303 304,482,465 296,685,101 1,177,357,759 1,239,133,403 1,193,145,076 TOTAL JUSTICE & LAW ENFORCEMENT COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TRANSPORTATION WASTEWATER RECLAMATION TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS 8-14 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2006/2007 - 2008/2009 ACTUAL REVENUES 2006/2007 FUNCTIONAL AREA/SUPER DEPT. REVISED REVENUES 2007/2008 ADOPTED REVENUES 2008/2009 Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS RISK MANAGEMENT COMMUNICATIONS 20,449,019 18,577,342 3,422,903 4,528,651 4,787,253 FLEET SERVICES 17,632,204 19,484,204 22,135,257 1,612,691 1,241,000 1,301,000 43,116,817 43,831,197 47,656,858 1,220,474,576 1,282,964,600 1,240,801,934 GRAPHIC SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 19,433,348 Note 1: The Information Technology totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Communications Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Information Technology Department Summary by Program on page 10-46. Note 2: The Finance & Risk Management totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Risk Management Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Finance & Risk Management Department Summary by Program on page 10-28. Note 3: The Graphic Services totals above, under PUBLIC WORKS, are shown exclusive of the Graphic Services Production Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined, however, in the Graphic Services Department Summary by Program on page 14-48. 8-15 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES GENERAL FUND ASSESSOR BOARD OF SUPERVISORS CLERK OF SUPERIOR COURT CLERK OF THE BOARD COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SERVICES CONSTABLES CONTINGENCY CONTRACT ATTORNEYS COUNTY ADMINISTRATOR COUNTY ATTORNEY ELECTIONS FACILITIES MANAGEMENT FINANCE FORENSIC SCIENCE CENTER GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES GRAPHIC SERVICES DESIGN HUMAN RESOURCES INDIGENT DEFENSE INFORMATION TECHNOLOGY INSTITUTIONAL HEALTH JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT NATURAL RESOURCES, PARKS & RECREATION NON DEPARTMENTAL OFFICE OF COURT APPOINTED COUNSEL PROCUREMENT PUBLIC FIDUCIARY PUBLIC WORKS ADMINISTRATION RECORDER SCHOOL SUPERINTENDENT SHERIFF SUPERIOR COURT SUPERIOR COURT MANDATED SERVICES TREASURER TOTAL GENERAL FUND 7,595,693 1,690,429 9,491,495 1,012,666 458,960 1,033,560 2,692,063 2,376,817 859,534 1,339,458 17,815,154 2,829,683 7,397,559 6,701,616 2,416,846 181,588 44,496 301,614 25,144 27,640 39,453 449,513 117,906 23,588 61,393 604,008 190,600 846,658 88,094 68,826 873,360 161,929 529,638 251,012 192,691 4,179,256 1,322,122 2,753,536 123,828 1,852,613 10,781,177 296,468 1,450,895 2,023,608 7,430,575 938,685 291,507 16,561 1,200 7,400 14,000 141,900 55,200 2,574 35,442,420 9,500 288,000 17,000 5,000 5,941,559 479,010 2,314,255 13,670,266 4,402,315 2,344,804 522,660 426,953 5,676,584 19,473,649 11,774,665 1,143,631 682,097 2,165,012 2,207,995 94,956 2,220,066 985,714 94,906,051 23,982,678 2,063,607 257,248,501 12,250 39,550 198,205 378,746 68,373 10,650 8,017 125,190 842,000 1,374,267 250 4,252 36,904 20,495 68,959 51,150 13,153 5,868,020 780,265 9,682 86,432 705,000 261,903 343,050 1,122,728 1,639,096 109,762,933 163,500 68,643 768,180 2,394,491 2,954,234 7,401,671 12,820 76,103 149,791 (68,915) 1,919,812 1,341,855 16,891,835 2,797,226 1,813,843 340,201 13,067,331 188,312,900 8,750 8,112 11,200 37,200 176,973 7,112 400,000 169,100 23,600 1,231,282 41,553,079 8,650,641 1,913,415 10,322,747 1,290,022 686,691 5,266,269 4,605,598 5,303,459 1,009,524 37,295,033 10,781,177 1,706,819 19,870,057 5,331,891 15,674,792 7,745,395 2,782,179 5,941,559 705,000 753,163 2,705,605 14,991,199 6,428,269 112,187,310 696,810 503,613 6,569,954 22,747,340 16,280,139 8,545,552 699,169 2,278,019 2,378,281 95,000 4,191,028 2,347,834 118,065,906 27,729,269 1,823,525 2,513,840 501,413,093 SPECIAL REVENUE FUNDS EMPLOYMENT AND TRAINING EMPLOYMENT & TRAINING PIMA VOCATIONAL HIGH SCHOOL 2,474,530 964,438 45,577 98,786 11,350,760 171,981 43,600 29,500 13,914,467 1,264,705 EMPLOYMENT AND TRAINING 3,438,968 144,363 11,522,741 73,100 15,179,172 2,050,987 541,765 46,563 31,200 915,563 507,936 29,979 42,000 3,043,092 1,122,901 2,592,752 77,763 1,423,499 71,979 4,165,993 REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT 6,450,413 212,679 5,741,895 139,600 12,544,587 REGIONAL FLOOD CONTROL DISTRICT 6,450,413 212,679 5,741,895 139,600 12,544,587 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS ENVIRONMENTAL QUALITY 8-16 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS PUBLIC HEALTH PUBLIC HEALTH PUBLIC HEALTH GRANTS PUBLIC HEALTH SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES 14,117,685 6,534,549 1,209,017 378,036 1,707,419 3,154,296 110,791 76,300 17,144,912 10,143,181 20,652,234 1,587,053 4,861,715 187,091 27,288,093 TRANSPORTATION TRANSPORTATION 18,256,515 2,183,998 27,796,324 93,400 48,330,237 TRANSPORTATION 18,256,515 2,183,998 27,796,324 93,400 48,330,237 494,889 30,108 1,114,108 9,000 92,497 OTHER SPECIAL REVENUE FUNDS CO ATTY BAD CHECK PROGRAM CO ATTY C.O.T. CONSUMER PROTECTION CO ATTY FILL THE GAP CO ATTY VICTIM RESTITUTION CO ATTY VICTIM WITNESS COMP COC CHILD SUPPORT INCENTIVE COC DOCUMENT STORAGE & RETRIEVAL COC LOCAL COURT AUTOMATION FUND COC SPOUSAL MAINTENANCE ENFORCEMENT COC TIME PAY FEES COC VICTIM LOCATION FUND COMMUNITY SERVICES GRANTS COUNTY ATTORNEY GRANTS COUNTY LAW ENFORCEMENT ANTIRACKETEERING COURT AUTOMATION FUND COURTS FILL THE GAP ECONOMIC DEVELOPMENT & TOURISM EMPLOYEE BENEFIT LIABILITY FUND FACILITIES RENEWAL FUND FORENSIC SCIENCE CENTER GRANTS HOUSING TRUST FUND IMPROVEMENT DISTRICTS FORMATION FUND INDIGENT DEFENSE FILL THE GAP IT ENHANCEMENT FUND JC AJO TIME PAY FEES JC GV TIME PAY FEES JC TUCSON FARE SPECIAL REV JC TUCSON TIME PAY FEES JUSTICE COURTS TUCSON GRANTS JUVENILE TITLE IV-E JUVENILE COURT GRANTS JUVENILE PROBATION SERVICES JUVENILE VICTIM RESTITUTION LEGAL DEFENDER TRAINING FUND NEIGHBORHOOD CONSERVATION PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PUBLIC DEFENDER TRAINING FUND PUBLIC WORKS BUILDING RECORDER DOC STORAGE & RETRIEVAL SCHOOL RESERVE FUND SHERIFF CNA ANTIRACKETEERING FUND SHERIFF COMMISSARY OPERATIONS SHERIFF CRIMINAL JUSTICE ENHANCEMENT SHERIFF FEDERAL RICO FUND SHERIFF GRANTS SHERIFF INMATE WELFARE FUND SHERIFF STATE RICO FUND 2,325 20,000 415,404 70,023 17,775 73,928 28,639 17,000 28,000 200,000 76,920 20,000 350,000 5,508 730,024 3,099,291 1,315,982 916,735 329,240 1,000,000 48,000 105,561 108,000 11,778 12,221 670,824 7,043,229 383,115 3,290,498 5,400 44,815 331,207 346,000 3,604 16,550 89,443 1,572,483 14,500 40,000 1,279,298 110,000 1,000,000 2,000 1,359,116 534,506 90,000 374,743 17,000 3,825 2,000 30,000 64,772 96,702 42,470 6,923,972 726,945 46,089 23,619 198,372 4,414,011 12,068 34,000 20,180 97,686 5,000 749,000 62,148 979,759 911,100 3,910,000 2,600,000 77,500 200,000 500,000 1,920,793 226,000 500,000 472,273 1,450,000 95,657 604,931 21,291 440,200 900,000 100,000 3,791,067 105,638 8-17 295,000 162,834 2,600 42,500 100,000 75,000 596,386 30,108 1,116,433 20,000 485,427 17,775 293,920 121,928 28,639 458,000 5,508 7,790,431 3,539,442 5,608,511 346,000 1,009,782 2,022,773 1,000,000 1,279,298 110,000 1,000,000 50,000 2,039,183 374,743 17,000 5,825 30,000 583,134 120,321 42,470 11,536,355 739,013 34,000 20,180 1,450,000 102,686 749,000 62,148 1,099,307 1,998,731 3,910,000 2,600,000 977,500 400,000 500,000 6,006,860 569,472 500,000 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SUPERIOR COURT CHILD SUPPORT VISITATION SUPERIOR COURT CONCILIATION SUPERIOR COURT COUNTY LAW LIBRARY SUPERIOR COURT GRANTS SUPERIOR COURT PROBATE SUPERIOR COURT PROBATION SERVICES SUPERIOR CRT LOCAL COURT AUTOMATION FUND TAXPAYER INFORMATION FUND OTHER SPECIAL REVENUE FUNDS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY 135,000 116,818 621,488 47,200 257,698 2,080 8,848,757 8,314 1,186,183 300 17,890 2,155,246 25,000 127,344 30,000 75,439 45,000 475,000 450,000 154,300 330,000 TOTAL EXPENDITURES 135,000 785,506 259,778 10,043,254 18,190 2,337,590 1,045,439 484,300 33,532,895 3,437,872 36,636,115 SOLID WASTE MANAGEMENT SOLID WASTE MANAGEMENT TIRE FUND 2,029,090 134,694 304,208 158 3,907,252 1,433,473 SOLID WASTE MANAGEMENT 2,163,784 304,366 5,340,725 0 COUNTY FREE LIBRARY COUNTY FREE LIBRARY COUNTY FREE LIBRARY GRANTS 18,418,820 7,737,950 80,000 7,926,762 120,000 1,824,050 35,907,582 200,000 18,418,820 7,817,950 8,046,762 1,824,050 36,107,582 COUNTY FREE LIBRARY STADIUM DISTRICT STADIUM DISTRICT 1,159,129 249,900 2,003,895 STADIUM DISTRICT 1,159,129 249,900 2,003,895 2,800,801 OTHER 2,099,663 78,507,346 451,000 6,691,550 1,568,325 451,000 8,259,875 3,412,924 0 3,412,924 IMPROVEMENT DISTRICTS IMPROVEMENT DISTRICTS 91,324 91,324 IMPROVEMENT DISTRICTS 91,324 91,324 2,641,987 233,887,133 100,521,623 100,521,623 100,521,623 100,521,623 TOTAL SPECIAL REVENUE FUNDS 106,665,510 16,015,944 103,373,671 5,190,021 DEBT SERVICE FUND DEBT SERVICE TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS CAPITAL PROJECTS 639,643 8,000 211,054 165,590,632 166,449,329 639,643 8,000 211,054 165,590,632 166,449,329 DEVELOPMENT SERVICES DEVELOPMENT SERVICES 9,794,595 63,086 2,660,439 DEVELOPMENT SERVICES 9,794,595 63,086 2,660,439 TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS MEDICAL SERVICES PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM GRANTS 32,933,612 1,972,242 188,398,071 5,058,352 MEDICAL SERVICES 32,933,612 1,972,242 193,456,423 PARKING GARAGES PARKING GARAGES 255,833 18,468 PARKING GARAGES 255,833 18,468 8-18 12,518,120 0 12,518,120 223,303,925 5,058,352 0 228,362,277 1,779,043 31,000 2,084,344 1,779,043 31,000 2,084,344 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS WASTEWATER RECLAMATION WASTEWATER RECLAMATION WASTEWATER SYSTEM DEVELOPMENT FUND WASTEWATER RECLAMATION TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES 38,098,861 8,330,543 56,808,377 3,150,000 734,400 25,171,168 129,143,349 3,150,000 38,098,861 8,330,543 59,958,377 734,400 25,171,168 132,293,349 10,384,339 257,854,282 765,400 25,171,168 375,258,090 81,082,901 445,636,555 39,475,614 549,751,907 172,777,335 169,887,857 1,377,529,268 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS FLEET SERVICES GRAPHIC SERVICES PRODUCTION RISK MANAGEMENT 1,372,846 3,339,127 723,052 2,439,483 499,276 6,915,089 263,200 161,225 2,799,292 5,622,997 214,537 16,597,753 2,660 11,700 4,674,074 15,888,913 1,200,789 19,198,461 TOTAL INTERNAL SERVICE FUNDS 7,874,508 7,838,790 25,234,579 14,360 40,962,237 TOTAL ALL FUNDS 453,511,063 8-19 47,314,404 574,986,486 172,791,695 169,887,857 1,418,491,505 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2006/2007 - 2008/2009 ADOPTED REVISED ADOPTED 2006/2007 2007/2008 2008/2009 ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY PROCUREMENT RECORDER TREASURER 161.0 21.1 19.0 16.3 14.0 94.6 27.5 40.9 102.6 33.8 66.0 41.0 161.0 24.4 19.0 15.8 15.0 98.0 30.1 37.5 118.0 34.0 57.0 41.0 160.5 23.7 18.0 14.8 18.0 101.9 29.0 38.0 107.7 32.5 67.0 40.0 TOTAL COUNTY ADMINISTRATION 637.8 650.8 651.1 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT 7.6 27.5 72.9 115.3 337.9 2.0 15.4 11.4 8.0 27.5 77.0 116.9 357.5 5.0 16.0 14.6 7.0 26.5 85.7 117.3 378.5 5.0 15.0 4.6 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 590.0 622.5 639.6 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 230.1 13.0 402.2 197.7 9.8 8.5 118.0 557.3 11.0 36.1 1,365.0 653.2 226.2 13.0 441.3 218.5 10.8 9.1 122.3 582.1 10.0 37.6 1,386.6 664.0 221.5 13.0 447.4 225.5 10.8 9.5 122.1 569.5 9.2 37.1 1,411.2 663.5 TOTAL JUSTICE & LAW ENFORCEMENT 3,601.9 3,721.5 3,740.3 27.0 968.2 368.5 27.0 992.4 375.1 31.5 700.2 391.8 1,363.7 1,394.5 1,123.5 11.0 183.0 62.8 166.6 0.0 261.8 35.5 63.0 10.5 182.0 60.4 173.0 7.8 283.8 37.5 75.4 10.5 135.3 52.5 176.0 7.8 293.0 38.4 67.0 FUNCTIONAL AREA/SUPER DEPARTMENT COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES INSTITUTIONAL HEALTH PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH TOTAL MEDICAL SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT 8-20 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2006/2007 - 2008/2009 ADOPTED REVISED ADOPTED 2006/2007 2007/2008 2008/2009 52.6 416.7 570.7 53.0 425.9 583.7 42.6 414.7 599.1 TOTAL PUBLIC WORKS 1,823.7 1,893.0 1,836.9 TOTAL FUNCTIONAL AREAS 8,017.1 8,282.3 7,991.4 18.0 18.0 56.0 20.6 19.0 25.5 57.0 12.8 22.0 24.0 62.2 13.8 112.6 114.3 122.0 8,129.7 8,396.6 8,113.4 FUNCTIONAL AREA/SUPER DEPARTMENT SOLID WASTE MANAGEMENT TRANSPORTATION WASTEWATER RECLAMATION INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS 5,6.0$1$*(0(17 FLEET SERVICES GRAPHIC SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-21 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2008/2009 - 2012/2013 AND BEYOND Department/Program Facilities Management FM-95-011 Improve Disabled Access FM-97-012 Marana Library Expansion FM-03-001 Flowing Wells Community Center FM-04-202 Psychiatric Hospital & Crisis Recovery Center FM-04-203 Theresa Lee Health Clinic FM-04-204 Animal Care Center FM-04-205 Roy Place Commercial Bldg Restoration FM-04-206 Green Valley Performing Arts Center Phase 2 FM-04-208 Amado Food Bank Kitchen FM-04-213 Arizona Sonora Desert Museum - Gray Water FM-04-302 Justice Court/Municipal Court Complex FM-04-303 Rehabilitation of Old Courthouse FM-04-304 Corrections Jail Security Project FM-04-305 Interagency Victim Advocacy Center FM-04-306 Juvenile Court Build-Out FM-04-444 Marana Continental Ranch New Library FM-04-446 Wilmot Branch Library FM-05-003 Mission Road - Building 27 Tenant Improvements FM-05-005 Flowing Wells Library FM-06-002 Psychiatric Urgent Care Center FM-06-003 Administration Building Remodeling FM-07-001 Jackson Employment Center FM-07-002 33 N Stone Building FM-07-003 Public Works Building Renovation Development Services FM-08-002 U OF A Medical School - Abrams FM-08-004 Admin Building 9th Floor Rehab FM-08-005 Downtown Complex FM-08-006 Central Plant Transformer FM-08-007 LSB Cooling Tower Replacement FM-08-008 Public Works Building Economizer Coils - HVAC Facilities Management Totals: Transportation TR-93-002 Veterans Memorial Overpass TR-93-011 Wetmore Rd and Ruthrauff Rd, La Cholla Blvd to Fairview Ave TR-94-006 Silverbell Rd at Blanco/ Brawley Washes TR-95-027 ADA Pedestrian Improvements TR-96-003 River Rd at Ventana Wash TR-97-013 Alvernon Way, Ft Lowell Road to River Road TR-97-018 Cortaro Farms Road, Union Pacific RR Crossing to Thornydale Rd TR-97-019 Craycroft Road, River Road to Sunrise Drive TR-97-033 Colossal Cave Rd: Acacia School to Old Vail Road TR-97-034 Valencia Road, Mark Road to Camino De La Tierra TR-97-041 Twin Peaks: Sidewinder Rd - Marana Town Limits TR-97-047 Thornydale Road, Cortaro Farms Road to Linda Vista Boulevard TR-97-050 Madera Canyon Road at Medium Wash TR-97-051 Madera Canyon Road at Florida Canyon Wash TR-98-003 Orange Grove Road at Geronimo Wash TR-98-006 Country Club Road, 36th Street to Milber TR-98-010 I-19 SB Frontage Road at Continental Rd TR-98-015 Kolb Road, Sabino Canyon Road to Sunrise Drive Prior Years Expenditures 963,450 68,666 575,000 7,006,747 152,109 1,010,646 43,333 2,569,621 580,000 FY 2008/09 Adopted 15,980,000 3,240,000 FY 2011/12 FY 2012/13 Beyond 34,200,000 130,000 349,354 756,667 5,813,253 675,986 3,310,223 3,965,116 2,000,000 6,395,000 263,956 440,348 1,450,710 2,292,254 1,772,927 165,612 26,874,882 76,734 190,560 664,441 2,034,884 2,415,045 349,290 5,000,000 472,072 1,334,389 773,640 889,425 1,300,000 500,000 750,000 350,000 300,000 $44,540,056 12,500 5,000 1,940 50,000 4,000 20,000 629,054 2,071,233 362,000 637,702 2,000 2,000 4,000 2,000 5,000 8-22 200,000 18,312,012 1,041,905 18,520,000 50,983,927 500,000 482,000 292,000 192,000 $69,458,779 $25,301,239 $52,717,832 20,257,108 4,000,000 4,321,000 10,707,746 $24,257,108 2,104,604 50,000 4,000 50,000 794 50,000 250,000 5,000,000 8,132,229 4,466,503 570,000 1,000,000 1,967,264 789,860 2,033,500 3,663,500 3,493,479 7,499,000 7,664,377 2,000 2,000 407,576 1,370,398 540,000 6,000,000 3,772,000 498,997 50,000 1,382,955 29,722 5,640,045 7,519,094 446,000 159,701 Total 1,069,941 68,666 575,000 63,000,000 2,000,000 4,600,000 800,000 4,450,000 580,000 200,000 136,853,980 4,500,000 3,974,664 6,000,000 2,000,000 6,395,000 7,000,001 440,348 1,800,000 18,000,000 2,244,999 1,500,001 28,614,522 76,734 1,079,985 1,300,000 500,000 750,000 350,000 300,000 $301,023,841 1,880,379 6,200,000 25,177,244 25,024,565 405,453 245,109 719,236 8,773,320 12,154,692 30,044,637 1,094,558 20,945,120 218,316 953,284 468,203 457,969 116,026 11,860,977 3,197,157 2,866,922 FY 2010/11 106,491 22,580,933 $84,748,827 FY 2009/10 25,189,744 25,029,565 2,511,997 524,831 8,001,030 8,793,320 30,382,478 32,115,870 4,993,822 21,582,822 7,739,410 20,400,000 2,501,703 4,121,469 1,900,000 12,310,977 3,199,157 13,842,620 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2008/2009 - 2012/2013 AND BEYOND Department/Program TR-98-023 TR-98-026 TR-98-027 TR-98-028 TR-98-030 TR-98-031 TR-98-034 TR-98-035 TR-98-038 TR-98-040 TR-98-048 TR-03-002 TR-03-004 TR-04-001 TR-05-001 TR-05-002 TR-05-003 TR-05-007 TR-06-003 TR-06-004 TR-06-017 TR-06-019 TR-07-001 TR-07-016 TR-08-001 TR-08-002 TR-08-014 TR-RT-004 TR-RT-007 TR-RT-008 TR-RT-009 TR-RT-010 TR-RT-011 TR-RT-012 TR-RT-013 TR-RT-014 TR-RT-017 TR-RT-020 TR-RT-021 TR-RT-022 TR-RT-023 TR-RT-027 TR-RT-032 TR-RT-033 TR-RT-035 TR-RT-036 TR-RT-037 TR-RT-038 TR-RT-039 TR-RT-041 TR-RT-044 Neighborhood Transportation Improvements Orange Grove Road, Thornydale Road to Oracle Road La Cholla Boulevard, River Road to Magee Road Sunrise Drive, Craycroft Road to Kolb Road Valencia Road, Mission Road to Interstate-19 Kinney Road, Ajo Way to Bopp Road Old Tucson-Nogales Highway-Summit Neighborhood Mt. Lemmon Shuttle Parking Safety Improvements Mainsail Boulevard and Twin Lakes Dr, Twenty-Seven Wash Vicinity Drexel Road, Tucson Boulevard to Alvernon Way Colossal Cave Road: Camino Loma Alta to Vail Road Edwin Road Hayhook Ranch Road Improvement District Canoa Road Interchange Dodge Blvd: Ft Lowell Rd to River Rd Bike Lanes and Sidewalks Kino Parkway Overpass at 22nd Street Sunset Villa Sidewalk/Pedestrian Enhancement Laguna Elementary School Sidewalks/Landscaping Hohokam Middle School Bike Lane, Pathways, and Landscape Continental Elementary & Middle School Safe Routes Homer Davis Elementary Bicycle & Pedestrian Enhancement Picture Rock & Desert Winds Enhancements Mt. Lemmon Hwy Repairs MP 9.8 to 10.5 Rose Neighborhood Camino Loma Alta: Old Spanish Trail to Colossal Cave Rd Magee Rd: Mona Lisa to La Cholla Int Capacity & Safety Improve La Cholla Boulevard: Tangerine Road to Magee Road Magee Rd/Cortaro Farms Rd: La Canada Dr to Thornydale Rd Sunset Road: Silverbell Road to I-10 to River Road Railroad Overpass: Ruthrauff Road La Cholla Boulevard: River Road to Ruthrauff Road La Canada Drive: Ina Road to Calle Concordia Magee Road: La Cañada Drive to Oracle Road First Avenue: Orange Grove Road to Ina Road Valencia Road, Alvernon to Kolb Advance R/W Acquisition Broadway Boulevard: Euclid Avenue to Country Club Barraza/Aviation Parkway: Palo Verde Road to I-10 Valencia Road: Mark Road to Wade Road Valencia Road: Wade Road to Mt. Eagle Road Valencia Road: Mt. Eagle Road to Ajo Highway Tanque Verde Road: Catalina Highway to Houghton Road Houghton Road, I-10 to Tanque Verde Road Wilmot Road: South of I-10 I-19 Frontage Rd: Continental Road to Canoa Road Magee Road/Cortaro Farms Road: Magee/La Cholla Intersection La Canada Drive: River Road to Ina Road RTA Safety & Capacity Intersection Improvements Greenways, Pathways, Bikeways & Sidewalks Elderly & Pedestrian Safety Improvements & Safe Routes To School Traffic Signalization Technology Prior Years Expenditures FY 2008/09 Adopted 1,027,197 4,296,244 26,233,898 7,629,493 12,427,999 3,252,296 141,928 2,234,998 18,532,550 241,261 58,473 7,870,000 1,585,555 1,771,520 3,272,066 782,283 502,260 602,600 180,096 166,112 169,596 356,253 121,946 120,000 150,000 200,000 203,000 86,645 2,000 12,500 2,077,000 100,000 8,595,016 10,000 2,000 1,850,200 1,000 4,000 30,000 30,000 500 2,977,934 425,000 20,000 292,400 335,841 860,000 15,000 1,870,000 152,000 440,000 990,000 1,493,885 1,119,019 896,026 1,049,000 1,850,000 212,000 760,373 13,565,000 260,000 5,000 1,358,953 5,000 141,048 1,194,085 1,080,000 675,915 850,000 1,312,037 6,000 1,279,000 54,000 5,849,963 2,000,000 10,659,000 2,180,000 1,133,262 186,860 1,337,693 5,043,851 1,176,500 1,048,064 880,000 3,134,510 264,000 1,162,307 8,069,237 2,514,500 937,000 595,000 9,935,229 309,000 3,500,000 4,675,099 733,500 1,770,000 6,240,140 1,850,000 42,000 195,265 243,051 380,000 8-23 FY 2009/10 73,000 3,324 FY 2010/11 FY 2011/12 FY 2012/13 73,000 1,306,961 73,000 14,860,243 8,594,158 15,737,400 3,120,367 2,927,705 29,593 712,900 6,412,656 19,937,527 2,999,834 3,605,000 2,872,906 80,000 6,240,000 7,809,501 709,000 13,390,000 130,000 7,438,000 7,950,981 3,570,388 8,014,000 8,000,000 8,000,000 3,000,000 3,000,000 73,000 957,020 Beyond 13,615,507 11,682,103 740,453 1,000 1,000 100,000 903,000 1,364,000 1,337,043 527,179 3,713,000 48,333,000 17,188,499 17,764,000 62,000,000 535,742 4,927,586 7,256,000 43,298,000 7,500,000 19,600,000 5,200,000 16,000,000 14,000,000 27,760,000 10,290,000 12,550,000 12,550,000 13,050,000 Total 10,000,000 37,163,192 26,246,398 23,322,000 12,527,999 23,529,415 6,200,000 2,236,998 21,123,203 7,399,410 20,000,000 7,900,000 1,615,555 1,772,020 6,250,000 1,207,283 10,000,000 995,000 515,937 1,069,112 1,575,596 1,888,561 892,176 500,000 150,000 2,930,000 218,000 48,333,000 32,900,000 17,764,000 62,000,000 20,000,000 37,875,000 13,709,000 7,256,000 43,308,000 25,000,001 19,600,000 15,000,000 16,000,000 14,000,000 19,100,000 32,000,000 10,290,000 15,973,001 7,000,000 46,000,000 17,788,187 4,424,500 1,985,064 1,475,000 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2008/2009 - 2012/2013 AND BEYOND Department/Program Transportation Totals: Prior Years Expenditures $257,195,647 Regional Flood Control District FC-87-001 Agua Caliente Wash at Tanque Verde Road 1,060,269 FC-87-046 Floodprone Land Acquisition Program 24,911,700 FC-92-005 Arroyo Chico Detention Basin (USACOE) 6,568,953 FC-97-009 T.V. Creek: Sabino Canyon to Craycroft (USACOE) 549,295 FC-97-028 Mission View Wash 2,606,289 FC-98-003 Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE) 2,581,119 FC-98-005 Rillito/Swan Wetlands (USACOE) 1,318,804 FC-00-003 Tres Rios del Norte (USACOE Study) 1,211,474 FC-00-004 Santa Cruz River: Cortaro Mesquite Bosque 1,847,145 FC-03-001 El Rio Medio (USACOE Study) 876,172 FC-03-002 Urban Drainage 10,003,542 FC-04-501 Floodprone and Riparian Land Acquisition 3,644,189 FC-04-502 Urban Drainage Infrastructure Program 3,734,604 FC-04-503 City of South Tucson Urban Drainage 600,718 FC-04-504 Tohono O'Odham Nation Drainage Improvements 606,489 187,130 FC-04-505 Pascua Yaqui Tribe Black Wash Urban Drainage Flood Control Improv 2,047 FC-04-506 Santa Cruz River Flood Control, Erosion Control and Linear Park, Ajo t FC-04-507 Santa Cruz River, Grant Road to Camino del Cerro River Park 781,278 FC-04-508 Rillito River Linear Park, Alvernon to Craycroft 2,726,946 FC-04-510 Canada del Oro River Park, Thornydale to Magee 1,238,204 FC-05-003 Cienega - Empirita Restoration 130,501 FC-07-007 Diablo Village Regional Detention Basins 1,451,731 FC-07-009 Santa Cruz River Continental Ranch Remediation Project 149,936 Regional Flood Control District Totals: $68,788,535 Natural Resources, Parks and Recreation P-05 Tucson Athletic and Play Field Improvements P-11 Yaqui Park Improvements P-18 Armory Park/Children's Museum Improvements P-31 Rillito River Park - Campbell to Alvernon P-32 Rillito Park at Columbus Boulevard District Park P-34 Oro Valley Cañada Del Oro River Park P-36 Santa Cruz River Park, Irvington to Valencia P-37 Santa Cruz River Community Park P-45 Marana Rattlesnake Park (Continental Ranch) P-46 Columbus Park P-51 Lawrence Park Infrastructure Improvements P-56 Thomas Jay Community Center T-20 Tortolita Mountain Park Trail System T-21 Various Trailhead Parking/Staging T-23 Various Trail Acquisitions PR-04-001 Saguaro Ranch Trailhead PR-04-419 Southeast Regional Park/Shooting Range - Phase II PR-04-420 Sports Field Lighting of Existing Fields PR-04-422 Catalina Community Park PR-04-423 Dan Felix Memorial Park - Pegler Wash PR-04-425 Mehl-Foothills Park PR-04-426 Rillito Race Track PR-04-427 Kino Public Sports Field Lighting 1,807,972 624,380 788 1,916,070 466,075 999,999 180,482 1,518 5,074 2,000,001 635,300 697,529 130,464 207,215 767,281 200,000 1,563,349 2,623,444 789,335 287,714 595,385 2,250,001 110,000 FY 2008/09 Adopted $45,182,383 FY 2009/10 $90,291,853 FY 2010/11 $52,107,662 FY 2011/12 $73,393,524 FY 2012/13 Beyond $78,734,919 $386,243,435 1,091,750 2,200,000 150,000 3,991,074 1,350,000 34,000 280,000 75,000 200,000 2,000,000 250,000 802,000 500,000 100,000 350,000 300,000 445,000 5,500,000 1,547,090 751,689 618,282 893,511 712,870 5,000,000 3,389,819 1,822,848 2,400,000 5,034,275 149,000 120,000 $16,423,922 100,000 $25,734,286 1,177,834 759,145 232,712 519,339 99,757 673,928 231,327 140,920 540,000 8-24 3,200,000 897,000 897,000 5,000,000 2,065,659 4,000,000 897,000 1,120,931 5,150,000 953,339 848,482 409,436 1,212,732 1,263,643 210,665 134,299 1,404,616 1,000,000 783,920 37,012 $12,162,659 $4,897,000 $6,047,000 $1,120,931 Total $983,149,423 1,060,269 26,003,450 8,768,953 2,049,295 6,597,363 4,231,119 1,352,804 1,491,474 1,922,145 1,521,172 20,703,542 5,441,279 9,100,224 1,719,000 1,500,000 1,000,000 14,002,047 6,236,756 4,549,794 8,672,479 130,501 6,750,731 369,936 $135,174,333 3,659,734 1,614,852 233,500 2,435,409 565,832 999,999 1,133,821 850,000 414,510 2,000,001 635,300 838,449 130,464 207,215 767,281 200,000 3,560,001 3,924,099 1,000,000 422,013 2,000,001 2,250,001 650,000 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2008/2009 - 2012/2013 AND BEYOND Department/Program PR-04-430 PR-04-431 PR-04-432 PR-04-433 PR-04-434 PR-04-435 PR-04-436 PR-04-437 PR-04-438 PR-04-439 PR-04-440 PR-04-442 Eastside Sports Complex and Senior Center Northside Community Park Southeast Community Park Houghton Greenway Julian Wash Linear Park Arroyo Chico Atturbury Wash Sanctuary Pantano River Park, 22nd Street to Michael Perry Park Rio Vista Natural Resource Park Marana Cultural and Heritage Park Tortolita Trail System Bicycle Lane on Sahuarita Road Natural Resources, Parks and Recreation Totals: Open Space SD-10 Tumamoc Hill - Open Space OS-04-199 2004 Open Space OS-04-120 Davis Monthan Encroachment Prevention Open Space Totals: Prior Years Expenditures FY 2008/09 Adopted 162,397 200,332 41,687 44,236 341,942 75,000 130,263 1,524,517 220,667 706,051 956,435 2,290 $23,265,193 855,000 238,955 2,298,313 1,355,765 414,387 125,000 267,000 1,000,000 1,279,333 293,949 $15,823,364 62,170 65,566,256 7,866,358 $73,494,784 18,866,358 2,133,642 $21,000,000 FY 2009/10 FY 2010/11 3,982,603 1,952,501 2,790,000 1,000,000 3,108,212 870,000 2,943,188 400,000 450,000 975,483 400,000 352,737 243,566 1,497,710 $19,172,495 FY 2011/12 $5,730,949 1,340,000 1,113,927 $2,453,927 740,000 $3,834,372 406,680 $4,874,811 $1,776,116 $617,206 Neighborhood/Housing Reinvestment NR-1 Neighborhood Reinvestment HR-04-210 Housing Reinvestment 2004 Authorization NR-04-209 Neighborhood Reinvestment 2004 Authorization Neighborhood/Housing Reinvestment Totals: 8,993,074 4,551,139 8,499,056 $22,043,269 343,616 911,614 2,340,584 $3,595,814 716,522 1,237,178 3,474,122 $5,427,822 900,000 4,402,887 $5,302,887 900,000 1,183,351 $2,083,351 58,200 90,000 2,154,704 766,000 499,419 $2,302,904 $1,265,419 6,825,100 212,500 140,000 $7,177,600 1,318,900 350,000 1,850,000 $3,518,900 320,000 1,280,001 1,249,392 400,001 2,699,999 3,797,272 3,000,000 4,997,808 700,000 599,999 682,000 1,337,074 250,000 50,000 500,000 1,218,001 $23,081,547 227,167 1,244,040 750,000 481,280 760,645 246,937 812,017 285,000 790,000 894,418 207,743 150,000 673,955 78,163 507,734 1,337,074 3,000 39,446 467,206 8-25 Total 1,402,170 85,546,541 10,000,000 $96,948,711 247,000 10,554 32,794 71,321 $11,979,042 Solid Waste Management SW-97-001 Regional Solid Waste Management SW-97-002 Tangerine Closure SW-97-004 Environmental Remediation/El Camino Del Cerro SW-07-001 Sahuarita Expansion Phase 2 Solid Waste Management Totals: Beyond 6,000,000 5,500,000 6,000,000 1,400,001 3,699,517 1,000,000 1,200,000 3,500,000 1,500,000 1,000,000 1,200,001 1,500,000 $63,992,001 Cultural Resources HP-97-003 Empirita Ranch Buildings Rehabilitation HP-97-006 Canoa Ranch Buildings Rehabilitation (1997 Auth) HP-97-008 Tumamoc Hill HP-04-401 Empirita Ranch Buildings Rehabilitation HP-04-402 Canoa Ranch Buildings Rehabilitation HP-04-403 Juan Bautista de Anza National Historic Trail HP-04-404 Fort Lowell Acquisition & San Pedro Chapel HP-04-406 Steam Pump Ranch Rehabilitation HP-04-408 Marana Mound Community Site Acquisition HP-04-409 Dakota Wash Site Acquisition HP-04-412 Performing Arts Center Rehabilitation HP-04-413 Tumamoc Site Acquisition HP-04-414 Los Morteros Preservation HP-04-415 Pantano Townsite Preservation HP-04-416 Ajo Curley School Art Institute HP-04-417 Dunbar School Cultural Resources Totals: 320,000 1,052,834 5,352 400,001 1,137,982 1,986,574 1,241,612 4,750,871 26,045 521,836 174,266 FY 2012/13 900,000 100,000 $1,000,000 600,069 $600,069 10,053,212 10,000,000 20,000,000 $40,053,212 58,200 9,000,000 3,216,623 1,990,000 $14,264,823 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2008/2009 - 2012/2013 AND BEYOND Department/Program Prior Years Expenditures FY 2008/09 Adopted Sheriff SD-04-301 Regional Public Safety Communications System Sheriff Totals: 7,885,185 $7,885,185 12,766,002 $12,766,002 Information Technology IT-07-001 Library Phone System 2007 IT-07-002 33 N Stone IT Upgrades IT-07-003 Radio Equipment and Tower Upgrade Information Technology Totals: 878,468 462,700 250,000 $1,591,168 13,000 1,037,300 100,000 $1,150,300 Wastewater Reclamation WL-87-001 Miscellaneous Sewer Relocations WL-87-427 Arivaca Junction Wastewater Treatment Facility Sewer Extension WL-90-019 Green Valley Trunk Sewer Protection at Drainageway No. 7 WL-94-4L7 Green Valley Sewer Protection WL-94-5L6 West Branch Santa Cruz River Sewer Crossing Protection WL-97-4L3 Tanque Verde Interceptor: Craycroft to Tucson Country Club WL-97-4L4 Tanque Verde Interceptor: Hidden Hills Wash to Arbor Circle WL-00-3L1 Marana Colonia Project WL-00-3L2 Avra Valley BNROD Expansion (KB Homes Expansion) WL-01-1L1 Tangerine Road Sewer Crossing at Big Wash WL-01-4L1 Tanuri Drive Relief Sewer WL-04-601 Roger Road WWTP Rehabilitation WL-04-602 Miscellaneous Conveyance System Rehabilitation and Repair WL-04-603 Santa Cruz Interceptor: Prince to Franklin WL-04-605 Tanque Verde Interceptor: Craycroft to Tucson Country Club WL-04-606 Marana Regional Airport Sewer Connection WL-04-610 New Marana WWTP BNROD Expansion (2.2 mgd) WL-04-611 Avra Valley BNROD Expansion WL-04-612 Mt. Lemmon Sewer System WL-05-0L8 Santa Cruz Interceptor Out-of-Service WL-05-1L1 Richey Yard Field Operations Division Facility WL-05-3F1 Ina Rd WPCF Safety Railings WL-05-3F2 Ina Biosolids Transfer Station WL-05-3L2 Capstan Lift Station WL-05-3L3 Green Valley Flood Control Protection Wall WL-05-3L4 Green Valley Recharge Monitoring System WL-05-3R6 Roger Road SCADA Upgrades WL-05-5F3 Ina Rd Scum Pumping System WL-05-5F4 Ina Rd Recycle Line Modifications WL-05-5F5 Ina Struvite Management WL-06-2L1 Mission View Wash WL-06-3L1 Continental Ranch Regional Pump Station WL-06-5L1 Ina Road Property Acquisition WL-06-5L2 Ina Rd WWTF Wiring Infrastructure Deficiencies WL-06-5L3 Ina Plate & Frame Heat Exchangers WL-07-2L2 Park / 18th Sewer Augmentation WL-07-2L5 Randolph - Clean Screens with reclaim - not potable - Ina JOC #18 WL-07-3L2 Prince Rd & I-10 ADOT Sewer Modifications WL-07-3L9 Roger Rd New NdN Facility Place Holder (ROMP) WL-07-4L6 Sabino Creek Pump Station 2,920,758 960,579 306,747 199,071 106,436 1,504,323 385,345 1,466,135 2,190,478 128,123 68,684 16,357,956 11,174,166 22,292,151 FY 2009/10 46,370,320 $46,370,320 FY 2010/11 34,187,013 $34,187,013 FY 2011/12 FY 2012/13 Beyond 9,774,313 $9,774,313 110,982,833 $110,982,833 891,468 1,500,000 350,000 $2,741,468 400,000 2,920,758 4,202,579 306,747 277,071 106,436 4,579,667 385,345 1,466,135 2,190,478 2,670,781 176,842 20,587,832 23,074,166 23,948,809 8,718,469 393,345 32,799,217 54,322,782 7,200,000 529,473 2,995,206 1,634,681 400,000 1,289,134 305,388 47,500 479,722 550,000 669,998 2,842,000 78,000 191,000 120,000 250,000 2,542,658 50,000 3,939,876 5,900,000 1,656,658 58,158 290,000 5,000,000 1,000,000 2,514,344 8,718,469 393,345 9,832,242 28,895,982 605,609 1,226,635 1,634,681 400,000 534,736 67,018 47,500 379,722 500,000 619,998 533,000 198,000 411,550 165,000 260,000 209,031 500,000 80,000 7,966,975 25,345,600 2,500,000 125,000 1,768,571 754,398 137,768 15,000,000 23,200 3,200,000 230,000 23,200 894,391 174,473 34,800 100,602 100,000 50,000 50,000 5,500,000 214,000 200,000 200,000 2,919,144 300,000 8-26 Total 5,000,000 15,000,000 15,000,000 1,500,000 13,879,144 4,624,166 16,500,000 930,970 44,300,000 97,500,000 179,401,712 6,033,000 214,000 398,000 411,550 165,000 35,000,000 260,000 7,464,167 355,000,000 380,000 3LPD&RXQW\)<$GRSWHG%XGJHW SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS FISCAL YEARS 2008/2009 - 2012/2013 AND BEYOND Department/Program WL-07-4L7 WL-07-5L2 WL-07-5L3 WL-07-6L8 WL-07-999 WL-08-0L1 WL-08-0L2 WL-08-0L3 WL-08-1L1 WL-08-2L1 WL-08-2L2 WL-08-2L3 WL-08-2L4 WL-08-2L5 WL-08-2L6 WL-08-2L7 WL-08-2L8 WL-08-2L9 WL-08-3L1 WL-08-3L2 WL-08-3L3 WL-08-3L4 WL-08-3L6 WL-08-3L7 WL-08-3L8 WL-08-3L9 WL-08-4L1 WL-08-4L2 WL-08-4L3 WL-08-4L4 WL-08-4L5 WL-08-4L6 WL-08-4L7 WL-08-604 WR-07-202 WR-07-203 WR-07-204 WR-07-205 WR-07-206 WR-07-207 WR-07-208 WR-07-309 Prior Years Expenditures FY 2008/09 Adopted FY 2009/10 FY 2010/11 FY 2011/12 FY 2012/13 50,000 2,886,010 102,800 75,200 48,000 75,200 62,800 36,000 3,299,942 $114,490,953 3,902,557 18,256,601 31,224,601 21,920,791 4,560,073 4,814,497 2,882,619 13,137,351 22,438,630 15,774,933 3,334,554 3,720,210 1,713,858 7,866,912 13,440,495 9,445,893 1,989,442 2,189,994 2,882,619 13,137,351 22,438,630 15,774,933 3,334,554 3,720,210 593,761 652,621 909,597 19,996,835 20,691,139 8,793,555 74,593 58,761 61,699 64,784 68,023 30,438,242 12,679,502 23,784,516 $117,153,210 $150,028,217 $142,621,882 $146,308,283 $145,746,254 $248,078,420 400,000 495,000 940,000 803,000 325,000 300,000 250,000 350,000 100,000 500,000 4,000,000 100,000 1,750,000 340,000 110,000 300,000 2,200,000 750,000 850,000 2,200,000 1,500,000 500,000 250,000 2,000,000 500,000 500,000 500,000 1,350,000 15,529,053 2,886,010 84,781,920 61,363,497 36,694,594 61,363,497 51,700,308 30,802,102 39,763,960 $1,064,427,219 Total Capital Improvement Projects $667,785,507 $282,734,842 $420,990,110 $282,709,307 $289,791,509 $255,785,281 $636,042,855 $2,835,839,411 525,000 300,000 200,000 400,000 495,000 940,000 80,000 325,000 200,000 250,000 350,000 100,000 100,000 3,000,000 100,000 350,000 340,000 19,800,000 10,000,000 723,000 100,000 100,000 1,000,000 100,000 100,000 100,000 350,000 350,000 350,000 350,000 100,000 100,000 110,000 300,000 200,000 250,000 850,000 200,000 1,500,000 500,000 250,000 1,000,000 500,000 500,000 100,000 150,000 15,479,053 $867,697 Total Capital Improvement Program $283,602,539 Funded by Wastewater Reclamation ($117,153,210) Total FY 2008/09 Adopted Capital Projects Fund 15,000,000 Total Marana BNROD Exp 1.5 to 3.0 MGD Ina Road Telephone System Ina Road WPCF Ingress/Egress Roadways Green Valley BNROD Exp 2.0 to 4.0 MGD Ina Road ROMP Place Holder Region Wide Conveyance Odor Control System RW Conveyance Vapor Treatment Unit Odor Control Region Wide Conveyance Odor Control Sunrise Lift Station Ina Rd WPCF Electrical Substation No. 1 Ina Rd WPCF Lighting Improvements Ina Rd WPCF Primary Sluice Gates Ina Rd WPCF Centrate Line From Centrifuge to Thickener Ina Rd WPCF Electrical Centrifuge 700 BUS Ina Rd WPCF Concrete Floor Replacements Ina Rd WPCF Digester Gas Equipment Replacement KERP Dechlorinization Building Ina Rd WPCF SCADA Process Optimization Ina Rd WPCF Variable Frequency Ina Rd WPCF New Heat Exchanger Ina Rd WPCF Relocate Final Effluent Samplers Ina Rd WPCF East/West Electrical Upgrade Ina Rd WPCF - Road Replacements/Additions Ina Rd WPCF Enclosed Transfer Station Dewatering Ina Rd WPCF - Upgrade of Blower Heat Exchanger Ina Rd WPCF - Gravity Belt Thickeners for Biosolids Corona de Tucson WWTF - Sludge Storage Facility Corona de Tucson WWTF - Odor Control for Headworks Corona de Tucson WWTF - UV Disinfection & Filtration Green Valley WWTF - Sludge Digestion Facility Cover Green Valley WWTF - Screens, Washer & Compactors Ina Rd WPCF Corrosion Prevention Program Prudence Lift Station Santa Cruz Interceptor, Phase III Ina Road WPCF Denitrification ROMP Ina Rd WPCF HPO Replacement ROMP Ina Rd WPCF 12.5 MGD Expansion ROMP Ina Rd WPCF BNRAS System Modification Ina Rd WPCF Biosolids Facilities Improvements ROMP Ina Rd WPCF Power Generation & Distribution Ina Rd WPCF Class A Biosolids Improvements Roger Road WWTP to Ina Road WPCF Plant Interconnect Wastewater Reclamation Totals: Administrative Costs 5,000,000 Beyond $166,449,329 8-27 2,000,000 250,000 250,000 2,000,000 1,000,000 100,000 1,200,000 100,000 20,000,000 525,000 300,000 30,000,000 Pima County FY 2008/2009 Adopted Budget SUMMARY OF ADOPTED SUPPLEMENTAL PACKAGES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEAR 2008/2009 FUNCTIONAL AREA/DEPARTMENT COUNTY ADMINISTRATION Elections SUPPLEMENTAL PACKAGE EXPENDITURE B High Speed Ballot Counters C Sentio Ballot on Demand Printers NET IMPACT 291,900 140,000 0 0 431,900 0 431,900 B Byrne Grant Reduction C Justice Assistance Grant Reduction 207,085 95,554 0 0 207,085 * 95,554 * Sheriff G COPS in School '05 Grant 560,666 0 560,666 Superior Court B Replacement of Byrne Grant Funding for Pro Tempore C Replacement of IV-D Supp. Funding for Two Positions 173,554 21,332 0 0 173,554 * 21,332 * 1,058,191 0 1,058,191 500,000 0 500,000 353,750 235,000 236,750 82,000 14,500 21,000 29,500 47,500 7,000 106,500 0 82,000 6,750 0 0 0 0 0 0 0 353,750 153,000 230,000 82,000 14,500 21,000 29,500 47,500 7,000 106,500 1,633,500 88,750 1,544,750 3,123,591 88,750 Total General Fund 1,990,091 0 1,990,091 Total Non General Fund 1,133,500 88,750 1,044,750 TOTAL ALL FUNDS 3,123,591 88,750 TOTAL COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT County Attorney TOTAL JUSTICE & LAW ENFORCEMENT PUBLIC WORKS Natural Resources, Parks & Recreation Solid Waste Management F Sportspark Proposal B C D E F G H I J K Ajo Landfill Support Catalina Transfer Station Support Ryan Field Transfer Station Support Arivaca RCC Support Sasabe/Arivaca RCC Support Mount Lemmon RCC Support Lukeville RCC Support Why RCC Support Community Cleanup Support Wildcat Dump Contingent Support TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS * REVENUE Funding is budgeted in the Contingency department 8-28 291,900 140,000 3,034,841 3,034,841 Pima County FY 2008/2009 Adopted Budget REVENUE SOURCES The following section provides information regarding various revenues earned by the County. Information shown at the fund level may contain numbers for multiple departments within the fund, including grants. Information regarding revenues for a specific department is included in the individual department analysis in each of the functional area sections. Revenues are provided for a five-year period beginning with fiscal year 2004/2005 and ending with fiscal year 2008/2009. Revenues for fiscal years 2004/2005, 2005/2006, and 2006/2007 are based on audited actuals. Revenues for fiscal year 2007/2008 are based on the Revised Budget. Fiscal year 2008/2009 revenues are from the Adopted Budget. A summary of the total budgeted fiscal year 2008/2009 revenue by fund is shown below, and a Summary of Revenue by Fund, Department, and Category is provided on pages 9-28 through 9-33. Total Revenue General Fund...........................................................................................................$481,334,223 Capital Projects Fund .............................................................................................. 36,485,609 Communications Fund............................................................................................. 4,787,253 County Free Library ................................................................................................. 35,484,830 Debt Service ............................................................................................................ 58,171,572 Development Services............................................................................................. 11,562,537 Economic Development & Tourism ......................................................................... 1,619,933 Employment & Training ........................................................................................... 14,890,072 Environmental Quality.............................................................................................. 3,544,276 Fleet Services .......................................................................................................... 22,135,257 Graphic Services Production ................................................................................... 1,301,000 Improvement Districts .............................................................................................. 448,619 Medical Services...................................................................................................... 228,967,489 Other Special Revenue Funds................................................................................. 62,099,578 Parking Garages...................................................................................................... 1,882,946 Public Health............................................................................................................ 17,296,274 Regional Flood Control District ................................................................................ 26,005,869 Risk Management.................................................................................................... 19,433,348 Solid Waste Management........................................................................................ 5,302,075 Stadium District........................................................................................................ 3,325,003 Transportation.......................................................................................................... 65,231,825 Wastewater Reclamation......................................................................................... 139,492,346 9-1 Pima County FY 2008/2009 Adopted Budget GENERAL FUND Tax revenues are derived from primary tax levies on real and personal property. The fiscal year 2008/09 primary net assessed value is $8,239,671,672, an increase of $886,340,584 over fiscal year 2007/08. The primary tax rate for fiscal year 2008/09 is lowered from the 2007/08 rate of $3.6020 per $100 of net assessed value to $3.3913. Total budget primary property tax collections are $282,377,345 with current year collections of $269,827,516, delinquent taxes of $6,575,778, and interest and penalties on delinquent taxes totaling $5,974,051. Tax revenues increased a total of $14,592,884 between fiscal year 2007/08 and fiscal year 2008/09. Licenses and Permits revenues increased $29,113 for fiscal year 2008/09. This increase is the result of rising collections of cable TV franchise fees due to the growth in unincorporated Pima County. Fiscal Year 2008/2009 Charges for Services 6.88% Fines & Forfeits 1.09% Interest 0.39% Misc 1.53% Intergov't 30.84% Taxes 58.66% Licenses and Permits 0.61% Intergovernmental revenues decreased $4,082,563 to $148,441,648 in fiscal year 2008/09. Due to a shrinking economy, State Shared Sales Tax revenue decreased $7,400,000 to $104,800,000 and the Shared Vehicle License Tax declined $225,000 to $27,775,000. The Unincorporated Transient Lodging Excise Tax revenue decreased $569,595 because of the slowdown in the national economy. A slowdown in the expansion rate of the population in unincorporated areas reduced the prospect for new restaurants, lounges, and liquor stores thus decreasing Alcoholic Beverage revenues by $29,600 in fiscal year 2008/09. Federal, state and city grant and aid revenues increased $4,141,632 because the Proposition 204 “hold harmless” funds of $3,817,000 were budgeted in fiscal year 2008/09. This revenue increase was offset somewhat by a $281,250 reduction due to the ending of the Recorder’s fiscal 2008 Presidential Preference reimbursements. Elections revenue was raised $520,000 due to partial reimbursements for state and city activity in the general election. Charges for Services revenues increased $1,610,158 for fiscal year 2008/09. The primary source of this increase is the $2,084,920 from contributions to the General Fund from other funds for administrative services. This increase was brought about by higher costs of services and more services being provided to the other funds. Higher inmate population in the County adult correctional facilities from the state, cities, and towns increased Sheriff’s revenue $610,000. Filing fee revenue from the Justice Courts Tucson will increase $197,522 because of changes in the County Ordinance allowing Justice Court Tucson to collect fees. The Forensic Science Center increased its revenues $120,000 by increasing fees and volume of services. These substantial revenue increases are being offset by revenue declines caused by a slowing economy and lower utilization of some law enforcement programs. The Recorder’s Office recording fees declined $700,000 because of fewer real estate transactions being filed. Juvenile Courts’ correctional housing revenue decreased $142,700 because of lower numbers of Pascua Yaque detainees. Court fees for Contract Attorneys declined $89,568 because fewer cases are being referred to them. Court fees to the Clerk of the Superior Court declined $416,171. Part of this drop in court fees, $227,145 is being reassigned to general government fees. There is a real drop of $189,026 because the Justice 9-2 Pima County FY 2008/2009 Adopted Budget Courts are collecting their own court fees which, in the past, were collected by the Clerk of the Superior Court. The Clerk of the Superior Court’s jury fees declined $58,000 because there are fewer civil jury trials thus lowering jury fee receipts. Revenue from the Sheriff’s work release programs decreased $52,000 because of lower participation. Justice Courts Tucson also lowered its General Government fee $204,771 because the fees from programs initiated last fiscal year did not produce expected revenues and were budgeted lower in fiscal year 2008/09. Fines and Forfeits to the General Fund decreased $336,959 in fiscal year 2008/09. The number of traffic cases decreased substantially in Justice Courts Tucson decreasing revenue from fines by $543,233. The decrease is partially offset somewhat by the Clerk of the Superior Court raising $215,780 through increased bond forfeitures. Interest revenue for the General Fund decreased $442,673 in fiscal year 2008/09. This decrease is the result of lower rates of return. Total interest income for the General Fund will be $1,863,981 in fiscal year 2008/09. Miscellaneous revenues increased $747,548 to $7,361,684 in fiscal year 2008/09. A decrease of $490,165 is from rents and royalties revenue. This decrease in rents and royalties is the result of losing rents from private tenants moving from buildings the County purchased over the last few years. Rental income from the Kino Community Center and Sports Complex are also declining. Other Miscellaneous Revenue increased $1,235,313. The largest part of this increase is a $1,025,000 reimbursement to the Superintendent of Schools Office for school district election services. Other revenue increases include reimbursement to Court Mandated Services for lengthy trials and city jurors provided, and Justice Courts Tucson began to budget for unclaimed bond revenues. The Recorder’s Office revenues from postage fees collected for returning recorded documents by mail decreased as a result of the slower economy. More detailed information on the changes in revenue for each department is available in the Summary of Revenue By Fund, Department, and Category provided on pages 9-28 through 9-33. Note: Other revenue sources include transfers-in of $11,913,687 Revenue Object FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 225,958,766 242,948,462 252,349,910 267,784,461 282,377,345 2,350,389 2,535,630 2,794,802 2,926,812 2,955,925 Intergovernmental 125,202,781 143,920,448 152,271,119 152,524,211 148,441,648 Charges for Svcs 24,904,530 27,101,623 33,603,427 31,485,850 33,096,008 Fines & Forfeits 5,034,953 5,786,442 5,526,344 5,574,591 5,237,632 Interest 1,357,245 2,490,854 3,321,177 2,306,654 1,863,981 Miscellaneous 4,443,181 4,935,286 6,827,825 6,614,136 7,361,684 Total Revenue 389,251,845 429,718,745 456,694,604 469,216,715 481,334,223 Taxes Licenses & Permits 9-3 Pima County FY 2008/2009 Adopted Budget Primary NAV (l) Primary Levy (r) $9.0 $310 $290 $270 $7.0 $250 $6.0 $230 $210 $5.0 $190 $4.0 Primary Levy ($M) Primary NAV ($B) $8.0 $170 $3.0 $150 99/00 00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 State Shared Sales Tax ($M) $120 $110 $100 $90 $80 $70 $60 99/00 00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09 Vehicle License Tax ($M) $30 $25 $20 $15 $10 $5 $0 99/00 00/01 01/02 02/03 03/04 9-4 04/05 05/06 06/07 07/08 08/09 Pima County FY 2008/2009 Adopted Budget CAPITAL PROJECTS FUND Capital Projects Fund Intergovernmental revenues consist of $18,715,044 in reimbursements from the Regional Transportation Authority funded by its half-cent excise tax approved by voters in May 2006; $7,020,843 in state highway funds, transportation enhancement program funds, grants, and reimbursements; and $113,000 of federal and city participation funds. Intergovernmental revenues are expected to increase by $12,067,848 over fiscal year 2007/08 due to the new Regional Transportation Authority revenue and increased state revenue. Fiscal Year 2008/2009 Interest 3.06% Misc 0.26% Charges for Services 25.83% Charges for Services represent the impact fees collected for new development and contributions from developers and other outside sources. These revenues are expected to decrease by $14,092,253 over fiscal year 2007/08 due to the continuing housing and construction slowdown and one-time project contribution made in fiscal year 2007/08. Intergov't 70.85% Interest earnings are expected to decrease, since the cash balance in the Local Government Investment Pool will be smaller than fiscal year 2007/08 due to lower revenues. Miscellaneous revenues are various reimbursements. Memo Revenue in fiscal year 2006/07 is for the sale of land. Note: Other funding sources include operating transfers of $10,000,000 from the Regional Flood Control District, $1,560,735 from the Space Acquisition Fund, $1,389,400 from the Transportation Department, $1,000,000 from Risk Management, $700,000 from the Facilities Renewal Fund, $300,000 from Public Works Building, and $172,000 from the County Free Library District; general obligation bond proceeds of $65,000,000; and Certificates of Participation proceeds of $35,000,000. Revenue Object FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 Intergovernmental 22,928,009 11,157,270 11,027,057 13,781,039 25,848,887 Charges for Services 17,971,422 19,100,807 12,416,626 23,517,156 9,424,903 1,884,485 4,639,069 5,312,827 3,598,141 1,117,697 771,502 567,219 263,587 370,946 94,122 41,267,282 36,485,609 Interest Miscellaneous Memo Revenue Total Revenue FY 2008/2009 390,380 43,555,418 35,464,365 9-5 29,410,477 Pima County FY 2008/2009 Adopted Budget COMMUNICATIONS FUND Internal Service Fund Charges for Services include basic telephone line charges of $1,994,489, long distance charges of $218,000, network infrastructure service charges of $1,434,770, and radio access and repair charges of $993,639. The increase of $182,550 over fiscal year 2007/08 is due to growth in the number of lines and radios. Fiscal Year 2008/2009 Misc 1.47% Interest 1.59% Interest earnings increased due to the larger cash balances resulting from the large increases in monthly service rates in fiscal year 2007/08 and increases in the number of lines and radios in fiscal year 2008/09. Miscellaneous revenues in fiscal year 2005/06 were refunds from vendors and loss recovery from the local government investment pool. Fiscal year 2006/07 Charges for and fiscal year 2007/08 miscellaneous Services revenues were fees from non-County 96.94% radio users, maintenance of a weather radio transmitter, and loss recovery from the local government investment pool. Fiscal year 2008/09 miscellaneous revenues are for maintenance of a weather radio transmitter and fees from non-County users of telephones, network infrastructure, and radios. Memo revenue in fiscal year 2006/07 was from the sale of assets and the transfer of telephone equipment from another fund. Revenue Object Charges for Services Interest Miscellaneous FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 2,140,729 2,335,335 3,197,284 4,458,348 4,640,898 15,998 52,343 76,623 37,500 76,000 2,414 340,107 33,543 32,803 70,355 4,528,651 4,787,253 Memo Total Revenue 115,453 2,159,141 2,727,785 9-6 3,422,903 Pima County FY 2008/2009 Adopted Budget COUNTY FREE LIBRARY Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2008/09 secondary net assessed value is $9,594,861,519 which amounts to an increase of $1,374,465,684 over the fiscal year 2007/08 final valuation. The tax rate for fiscal year 2008/09 is $0.3393, a decrease of $0.0582 from the fiscal year 2007/08 rate of $0.3975 per $100 of net assessed value. Property tax collections will be sufficient to fund the continuing transition of the Library System from the city of Tucson to the Pima County Free Library District. Total secondary property tax collections are budgeted at $31,926,830, with current year collections of $31,372,776 and delinquent taxes of $554,054. (The current year collections reflect expected collection rates.) Fiscal Year 2008/2009 Fines and Forfeits 1.69% Intergov't 5.92% Interest 1.42% Misc. 1.00% Taxes 89.97% Intergovernmental revenues consist of $100,000 in federal and state grants for library projects and $2,000,000 from the city of Tucson for the final year of the transition of the Library System to the Pima County Free Library District. Fines and Forfeits represent library fines. Prior to the transfer of the Library System in fiscal year 2006/07, library fines were collected by the city, not the Pima County Free Library District. Interest revenues for fiscal years 2004/05 and 2005/06 were for interest from the Local Government Investment Pool on funds received from property tax collections. Revenues for 2006/07 through 2008/09 represent interest from the Treasurer’s commingled interest distribution. Fiscal year 2008/09 revenues have increased as a result of an increased cash balance. Miscellaneous revenues in fiscal years 2006/07 through 2008/09 represent collections and donations. Prior to the transfer of the Library System in fiscal year 2006/07, donations were collected by the city, not the Pima County Free Library District. In fiscal years 2004/05 and 2005/06 miscellaneous revenues are prior year transaction adjustments. Revenue Object Taxes Intergovernmental FY 2004/2005 FY 2005/2006 FY 2006/2007 11,911,026 15,449,990 24,888,527 31,957,142 31,926,830 2,291 300,000 7,033,985 4,797,000 2,100,000 748,372 500,000 600,000 Fines and Forfeits Interest FY 2007/2008 FY 2008/2009 146,325 305,605 469,065 300,000 503,000 Miscellaneous 47,851 318,325 1,517,002 1,150,000 355,000 Total Revenue 12,107,493 16,373,920 34,656,951 38,704,142 35,484,830 9-7 Pima County FY 2008/2009 Adopted Budget DEBT SERVICE Debt Service Fund Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2008/09 secondary net assessed value is $9,594,861,519, which amounts to an increase of $1,374,465,684 over the fiscal year 2007/08 final valuation. The tax rate for fiscal year 2008/09 is $0.6050 per $100 of net assessed value. This is a $0.08 decrease from the fiscal year 2007/08 rate of $0.6850 per $100 of net assessed value. Total secondary property tax collections are budgeted at $57,164,072, with current year collections of $55,927,158 and delinquent taxes of $1,236,914. (The current year collections reflect expected collection rates.) Fiscal Year 2008/2009 Interest 1.72% Intergov't 0.01% Special Assessment revenues are Taxes 98.27% taxes levied against specific properties to pay for improvements benefiting only those property owners. Revenue levels vary, due to the changing number of improvement districts and taxes levied. Beginning in fiscal year 2007/08, the accumulation of funds for repayment of interfund loans for Improvement Districts is budgeted in the Improvement Districts Special Revenue Fund. Intergovernmental revenues are derived from state and city in lieu payments. Interest earnings of $1,000,000 are expected from the Local Government Investment Pool based on fiscal year 2007/08 actual earnings. Miscellaneous revenue in fiscal year 2004/05 is primarily from the refund of a portion of bond issuance costs and revenue in fiscal year 2005/06 is due to improvement district collections. Note: Other funding sources include operating transfers in from the Regional Flood Control District of $757,450, Transportation of $19,573,643, Capital Projects of $14,603,365, and Wastewater Reclamation of $9,646,635. Revenue Object Taxes Special Assessment Intergovernmental Interest FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 45,721,339 43,255,157 48,722,260 56,252,488 57,164,072 21,954 214,757 17,587 7,500 7,500 1,612,184 1,000,000 1,000,000 50,352,031 57,259,988 58,171,572 8,790 610,626 1,316,788 Miscellaneous 10,872 5,102 Total Revenue 46,373,581 44,791,804 9-8 Pima County FY 2008/2009 Adopted Budget DEVELOPMENT SERVICES Enterprise Fund Licenses and Permits includes building permits of $4,597,572, plumbing permits of $1,064,715, electrical permits of $997,538, and mechanical permits of $516,712. The $2,669,860 decrease in licenses and permits revenue is due to the continuing slowdown in housing and construction activity. Charges for Services include $1,507,310 for checking plans, $1,115,725 for subdivision fees, $1,113,965 for zoning fees, and $20,000 for native plant preservation fees. The $1,398,219 decrease is due to the continuing slowdown in housing and construction activity. Fiscal Year 2008/2009 Interest 4.32% Misc 1.12% Charges for Services 32.49% Licenses and Permits 62.07% Interest earnings of $500,000 are expected in fiscal year 2008/09 from the Local Government Investment Pool. A decrease in revenue is expected due to a lower fund balance. Miscellaneous revenues come from various sources: $56,000 from Boards of Adjustment hearing fees; $25,800 from employee reimbursements and other cost recovery; $13,400 from records maintenance fees and service charges; $12,000 from intergovernmental agreements with the cities of Tucson and Oro Valley for addressing services; $10,000 from technical permits; $5,500 from copies and the sale of reports, maps, and books; $3,600 from conditional use permits; and $2,700 from building code violations. Revenue Object FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 Licenses and Permits Charges for Services 10,879,686 12,196,115 7,095,381 9,846,397 7,176,537 3,850,305 4,944,768 4,143,033 5,155,219 3,757,000 Interest 205,565 554,989 762,901 780,626 500,000 Miscellaneous 200,886 247,520 216,442 178,704 129,000 17,943,392 12,217,757 15,960,946 11,562,537 Total Revenue 15,136,442 9-9 FY 2008/2009 Pima County FY 2008/2009 Adopted Budget ECONOMIC DEVELOPMENT & TOURISM Special Revenue Fund Fiscal Year 2008/2009 Intergovernmental revenues represent hotel/motel taxes designated for economic development and tourism activities. Charges for Services in fiscal year 2007/08 represent the revenues from 15 County leased properties. In fiscal year 2008/09 these revenues are shown in Miscellaneous. Misc. 13.27% Interest 0.31% Interest earnings of $5,000 are expected from the Treasurer’s commingled interest distribution. This amount is based on the department’s expected cash balance. Miscellaneous represents the revenues from 15 County leased properties used Intergov't for recreational and tourism purposes. 86.42% These properties were transferred to Economic Development & Tourism effective fiscal year 2007/08. The increase over fiscal year 2007/08 is due to these leased property revenues being shown in Charges for Services in fiscal year 2007/08. Legislation from the state of Arizona (A.R.S. 42-6108) allowing the County to increase its transient lodging excise (hotel/motel) tax from 2% to 6% became effective on August 12, 2005. In response to this legislation, the Board of Supervisors approved the increase of the County’s hotel/motel tax rate to 6% starting on January 1, 2006. Hotel/motel tax revenues are to be distributed to tourism (50%), the Stadium District (34%), and economic development (16%). In response to the new legislation, a new special revenue fund, the Economic Development & Tourism Fund, was created to account for the new funding source and its related activity. Hotel/motel tax revenues have been booked into this fund since its implementation in January 2006. Beginning July 1, 2006, economic development activities have been accounted for in this special revenue fund rather than the General Fund. Note: Other funding sources include an operating transfer of $302,840 from the General Fund to fund five outside agencies. Revenue Object Intergovernmental FY 2004/2005 FY 2005/2006 796,858 FY 2006/2007 1,464,697 Charges for Services FY 2007/2008 FY 2008/2009 1,508,427 1,399,933 232,537 Interest 2,446 Miscellaneous 5,000 Total Revenue 804,304 9-10 35,342 1,500,039 30,000 5,000 22,000 215,000 1,792,964 1,619,933 Pima County FY 2008/2009 Adopted Budget EMPLOYMENT & TRAINING Special Revenue Fund Intergovernmental revenues are comprised of federal grants for employment and training programs designed for low-income individuals. These funds go to programs that include counseling of the homeless and employment training, as well as summer youth employment. Additional funding for these programs is provided by the state of Arizona and the city of Tucson. Additional funding is also provided to the Pima Vocational High School (Charter School) via federal stimulus grants and state educational reimbursement funding. Fiscal Year 2008/2009 Misc. 2.03% Service demands have continued to increase due to poverty level and population increases. Amounts received fluctuate from year to year. However, over the fiscal years 2004/05 through fiscal year 2007/08 there has been a Intergov't continuing downward trend of these 97.97% revenues. In fiscal year 2008/09 a number of new grants, including the Workforce Innovation in Regional Economic Development (WIRED) Grant for $1,600,000, the Regional Logistics Workforce Grant for $666,667, the State Youth Grant for $300,000, and the city of Tucson utilities grant for $280,000 are expected to reverse this downward trend in grant revenues. Miscellaneous revenues are composed of a $300,000 private grant from the Kellogg Foundation and $2,200 in donations from local businesses for employment counseling for laid-off workers. These amounts vary widely from year to year. Note: Other funding sources include an operating transfer of $289,100 from the General Fund to pay for the department’s required matched share for grant expenditures. Revenue Object Intergovernmental FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 15,176,878 12,770,507 11,560,939 11,478,523 14,587,872 Miscellaneous 62,772 70,603 160,891 202,500 302,200 Total Revenue 15,239,650 12,841,110 11,721,830 11,681,023 14,890,072 9-11 Pima County FY 2008/2009 Adopted Budget ENVIRONMENTAL QUALITY Special Revenue Fund Licenses and Permits revenues include $1,202,500 from air quality inspection and application fees, $772,000 from review and inspection of water, septic, and sewer plans and systems, $130,700 for base fees and hauling of solid waste, and $37,000 from hazardous material related permits. The decrease in Licenses and Permits in fiscal year 2008/09 is due to anticipated reductions in construction activities. Fiscal Year 2008/2009 Interest 0.99% Misc 1.02% Intergov't 37.55% Intergovernmental revenues consist of $490,000 in federal grants, $821,413 in state program funding and grants, and $19,513 in city participation. Charges for Services included small miscellaneous recycling revenues and business waste assistance program fees in fiscal year 2004/05. Licenses and Permits 60.44% Fines and Forfeits in prior fiscal years reflect fines collected for violations of environmental regulations. Because fines and forfeits are not easily forecasted, they are budgeted as zero for fiscal year 2008/09. Interest earnings of $35,000 are expected in fiscal year 2008/09 from the Local Government Investment Pool. Miscellaneous revenues include $25,150 from request for public records, $10,000 for the Brush Wellman Beryllium Monitoring contract, and $1,000 from employee reimbursements and other cost recoveries. Note: Other funding sources include an operating transfer of $408,906 from the General Fund to fund air quality programs. Revenue Object FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 Licenses and Permits 2,273,073 2,255,553 1,879,216 2,166,050 2,142,200 Intergovernmental 1,567,773 1,308,948 1,034,517 1,344,155 1,330,926 Charges for Services 11,923 Fines and Forfeits 37,662 52,775 62,925 Interest 22,018 63,237 85,296 30,400 35,000 Miscellaneous 21,648 20,852 91,576 25,150 36,150 Total Revenue 3,934,097 3,701,365 3,153,530 3,565,755 3,544,276 9-12 Pima County FY 2008/2009 Adopted Budget FLEET SERVICES Internal Service Fund Intergovernmental revenues include $1,045,000 in revenue from fuel and maintenance provided to other government agencies, which in prior fiscal years was budgeted as Miscellaneous revenue, and $27,594 in diesel fuel tax refunds from the state. A diesel fuel tax is paid to the state when diesel fuel is purchased. Refunds are made at a later date based on the gallons of fuel used for off-road miles driven. Fiscal Year 2008/2009 Interest 0.81% Misc. 0.71% Memo 1.05% Intergov't 4.85% Charges for Services revenues include $18,604,058 in per mile fees received from other County departments for the use of vehicles, and $1,890,000 for reimbursements for the cost of fuel, parts, and labor for approximately 800 items of County equipment. The anticipated Charges for increase in per mile fees for fiscal year Services 2008/09 is due to increases in mileage 92.58% rates of between 5 – 10% based on vehicle class. These higher rates are necessary to offset higher fuel costs and to build funds to replace the County’s aging fleet of vehicles. Interest earnings of $180,000 are expected from the Treasurer’s commingled interest distribution. The increase is due to the expected increase in the department’s cash balance. Miscellaneous revenues include $150,000 from insurance companies and individuals for accidentrelated repairs to County vehicles, and $7,080 for metals recycling. In prior fiscal years this category also included revenue from fuel and maintenance provided to other government agencies which for fiscal year 2008/09 is budgeted as Intergovernmental revenue. Memo revenues include $231,525 from the sale of obsolete County vehicles and equipment. Revenue Object Intergovernmental FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 38,584 21,856 27,594 40,000 1,072,594 12,301,657 13,910,231 15,771,759 18,119,204 20,494,058 53,672 99,303 133,251 100,000 180,000 Miscellaneous 787,886 1,059,519 1,363,845 925,000 157,080 Memo 233,162 274,747 335,755 300,000 231,525 13,414,961 15,365,656 17,632,204 19,484,204 22,135,257 Charges for Services Interest Total Revenue 9-13 Pima County FY 2008/2009 Adopted Budget GRAPHIC SERVICES PRODUCTION Internal Service Fund Charges for Services revenues consist of fees paid by other County departments for various printing services. The increase in revenue is due to an increase in rates along with anticipated greater printing volume. Decreased revenue from fiscal year 2006/07 to fiscal year 2007/08 was due to the Graphic Services Design function move to the General Fund. Fiscal Year 2008/2009 Misc 0.08% Miscellaneous revenues include the sale of reports and atlases to the public, stale dated warrants, and refunds of prior year overcharges. Note: Beginning in fiscal year 2007/08, the design component of Graphic Services is budgeted in the General Fund, while the production component remains in the internal service fund. History for the combined department is found here under the renamed department Graphic Services Production. Revenue Object Charges for Services 99.92% FY 2004/2005 FY 2005/2006 FY 2006/2007 1,467,882 1,405,467 1,568,920 1,240,000 1,300,000 Miscellaneous 143 7,249 43,771 1,000 1,000 Total Revenue 1,468,025 1,412,716 1,612,691 1,241,000 1,301,000 Charges for Services 9-14 FY 2007/2008 FY 2008/2009 Pima County FY 2008/2009 Adopted Budget IMPROVEMENT DISTRICTS Special Revenue Fund Fiscal Year 2008/2009 Special Assessment revenues consist of collections from improvement district property owners to cover the costs of installing local public improvements. Interfund loans were used to pay for the initial cost of the improvements, and these collections are used for debt service. The total collections consist of Hayhook Ranch at $257,452, La Cholla Boulevard at $168,449, and Camino Ojo de Agua at $22,718. Note: Prior to fiscal year 2007/08, the accumulation and transfer of funds for repayment of interfund loans for Improvement Districts were budgeted in the Debt Service Fund. Revenue Object FY 2004/2005 Special Assessment 100% FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 Special Assessment 560,124 448,619 Total Revenue 560,124 448,619 9-15 Pima County FY 2008/2009 Adopted Budget MEDICAL SERVICES Enterprise Fund Intergovernmental revenues consist of $5,058,352 in federal and state grants. Fiscal Year 2008/2009 Charges for Services consist of $33,841,918 in Pima Health Plan capitation fees, $187,818,792 in Pima Long Term Care capitation fees, and $257,182 in claims processing fees. The decrease in revenue is primarily due to the decease in Pima Health Plan membership. Interest 0.78% Misc 0.09% Intergov't 2.21% Interest is earned on Pima Health System & Services’ cash balances. Miscellaneous revenues include record copying charges, cafeteria sales, reimbursements for therapy services, and training revenue. Charges for Services 96.92% Revenue Object FY 2004/2005 FY 2005/2006 FY 2006/2007 3,761,557 4,467,880 4,738,090 4,721,877 5,058,352 245,742,907 254,364,309 257,061,952 276,815,284 221,917,892 769,670 1,464,164 1,028,703 845,089 1,782,960 Miscellaneous 52,497 32,906 1,060,050 29,427 208,285 Total Revenue 250,326,631 260,329,259 263,888,795 282,411,677 228,967,489 Intergovernmental Charges for Services Interest 9-16 FY 2007/2008 FY 2008/2009 Pima County FY 2008/2009 Adopted Budget OTHER SPECIAL REVENUE FUNDS Special Revenue Fund Intergovernmental revenues consist of Fiscal Year 2008/2009 federal and state funds received under County Law Enforcement Antiracketeering Misc $581,170; Fill the Gap funds for County 13.89% Interest Attorney, various courts, and Indigent 2.65% Defense $1,498,566; Victim Witness Compensation $413,627; Sheriff Criminal Justice Enhancement $400,000; Sheriff Fines and State RICO funds $200,000; Juvenile Forfeits 0.97% Court Title IV-E funding $30,000; the Clerk of the Superior Court Child Support Incentive $27,000 and Justice Courts Charges for FARE funding $15,000. The grants Services budgeted in Special Revenue Funds 10.85% include Community Services Block Grants and Community Development Block Grants $7,091,922, County Attorney Intergov't $3,338,052, Juvenile Court $11,411,158, 71.64% Sheriff $6,006,860 Superior Court $10,009,607, Justice Courts Tucson $120,321, Public and Legal Defender Training Funds $74,708, Natural Resources Parks & Recreation $72,686, and the School Reserve Fund $3,196,000. The decrease of $997,068, or 2.2%, from fiscal year 2007/08 is due to decreased funding from County Law Enforcement Antiracketeering and decreased Community Services grants. Charges for Services revenues include fees collected by the Superior Court Local Court Automation Fund $408,000, Child Support Visitation Program $86,245, Conciliation Court $477,700, Law Library $174,117 and Probation Services $1,550,442; the Clerk of the Superior Court Time Pay Fees $216,000, Local Court Automation Fund $235,000, Spousal Maintenance $23,000, and Document Storage and Retrieval $395,000; Juvenile Court Probation Services $422,000; Justice Courts Time Pay Fees $214,136, Automation Fund $152,590, FARE funding $2,000; the Treasurer Taxpayer Information Fund $45,000; Natural Resources, Parks & Recreation Special Programs $75,000; Recorder Document Storage and Retrieval $960,900; and Sheriff Commissary Operations $1,300,000. These revenues are not significantly changed from fiscal year 2007/08. Fines and Forfeits revenues consist of forfeiture funds and fines received by the County Attorney Bad Check Program $597,500 and Juvenile Court Victim Restitution fines $6,000. Interest earnings are from the Local Government Investment Pool and commingled interest allocation for the Clerk of the Superior Court Spousal Maintenance Enforcement $5,800, Time Pay Fees $54,900, Local Court Automation Fund $60,000, Child Support Incentive $2,800, Victim Location Fund $400, Judicial Collection Enhancement $3,000, and Document Storage and Retrieval $35,000; County Attorney Law Enforcement Antiracketeering Fund $455,500, Bad Check Program $9,000, C.O.T Consumer Protection $900, Fill The Gap $51,000, Victim Restitution $5,000, and County Attorney Grants $35,503; Forensic Science Center Grants $461, Indigent Defense Fill the Gap $58,000 and Indigent Defense Grants $7,620; Superior Court Local Court Automation Fund $45,000, Courts Fill The Gap $34,000, Conciliation $35,000, Child Support Visitation $7,684, Law Library $6,400, Probate $1,000, and Probation Services $182,260; Sheriff Criminal Justice Enhancement $50,000, Commissary Operations $15,000, Inmate Welfare Fund $50,000, and RICO $4,000; Recorder Document Storage and Retrieval $150,000; 9-17 Pima County FY 2008/2009 Adopted Budget Juvenile Court Probation Services $28,000, Title IV-E $500, and Victim Restitution $1,100; Justice Courts Time Pay Fees $3,924; Treasurer Taxpayer Information Fund $18,000; Neighborhood Conservation $75,000; and Public Works Building $155,892. The amounts departments have budgeted for interest earnings are historically lower than the actual amounts realized because some revenue sources are unpredictable and projections have generally been conservative. Budgeted interest increased for fiscal year 2008/09 by $509,731 based on past actual interest earned and higher anticipated interest rates. Miscellaneous revenues include funds paid to County Attorney Antiracketeering $3,470,465, Bad Check Program $3,000, Victim Witness Compensation $71,800, and County Attorney Grants $96,143; Housing Trust Fund $1,000,000; Juvenile Court Victim Restitution $27,000, and Grants $125,197; the Superior Court Law Library $25,000; rents received for space in the Public Works Building $1,397,513; Sheriff Commissary Operations $675,000; Taxpayer Information Fund $45,000; Community Services Grants $698,509; Parks Special Programs $370,000; and School Reserve Fund $620,000. The increase of $601,528, or 7.5% over fiscal year 2007/08 is primarily from Community Services Grants. Note: The following table presents Other Special Revenue Funds, excluding Economic Development & Tourism in the amount of $1,619,933. Total Other Special Revenue Funds and Grants, as presented on page 8-9, includes this special revenue fund. With this revenue source included, the total revenues of Other Special Revenue Funds for fiscal year 2008/09 is $63,719,511. Revenue Object FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 43,464,102 45,643,525 42,499,053 45,483,745 44,486,677 6,749,098 7,195,182 7,580,425 6,688,083 6,737,130 Fines and Forfeits 668,881 599,738 473,522 606,000 603,500 Interest 595,009 1,238,327 2,005,087 1,137,913 1,647,644 8,424,950 8,725,124 7,663,057 8,023,099 8,624,627 60,221,144 61,938,840 62,099,578 Intergovernmental Charges for Services Miscellaneous Memo Revenue Total Revenue 261,719 59,902,040 63,663,615 9-18 Pima County FY 2008/2009 Adopted Budget PARKING GARAGES Enterprise Fund Interest earnings of $118,000 are expected from the Treasurer’s commingled interest distribution. Fiscal Year 2008/2009 Interest 6.27% Miscellaneous revenues are parking fees from six parking garages and two parking lots owned by Pima County: the A-Level parking garage, B-Level parking garage, El Presidio parking garage, Legal Services Building parking garage, Public Works Building parking garage, the Bank of America Building parking garage, the Old Courts Building parking lot, and the Sixth Avenue and Broadway parking lot. Miscellaneous revenues increased by $66,000 primarily due to a $5 increase in monthly parking fees. Misc. 93.73% Revenue Object FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 57,234 46,344 80,962 60,000 118,000 Miscellaneous 1,507,421 1,485,222 1,548,114 1,698,946 1,764,946 Total Revenue 1,564,655 1,531,566 1,629,076 1,758,946 1,882,946 Interest 9-19 Pima County FY 2008/2009 Adopted Budget PUBLIC HEALTH Special Revenue Fund Licenses and Permits are required by businesses that must adhere to sanitation and health regulations mandated by state and federal statutes. The businesses include restaurants and food companies, hotels, motels, mobile home parks, and public swimming pools. Animal Care Center licensing and enforcement revenues are anticipated to decrease in fiscal year 2008/09. Fiscal Year 2008/2009 Misc 2.01% Fines and Forfeits 1.20% Licenses and Permits 14.18% Charges for Services 15.29% Intergovernmental revenues include various state and federal government contributions for emergency management and homeland security, and grants for family planning, WIC, child health Intergov't initiatives, and HIV surveillance. 67.32% Revenues are also derived from animal control services provided to incorporated municipalities including the city of Tucson. The increased revenue is due to increased city of Tucson participation revenue and increased grant funding. Charges for Services include services that range from processing birth and death certificates to providing immunizations and other public health related services. The department also charges fees for animal care services. Fees are charged for housing impounded animals; transferring and copying licensing records; adoption, spay, and neutering services; vaccinations; and other services. Increased revenue is primarily due to increased Vital Registration volume. Fines and Forfeits include city court fines, animal control citations, and penalties for late licensing. Interest earned in fiscal years 2004/05, 2005/06, and 2006/07 was from an animal care cash balance. Miscellaneous revenues include postage, copying services, bad check collections, stale dated warrants, local program funding, and mobile clinic rental. The anticipated increase is primarily due to increased local grant funding. Note: Other funding sources include $9,689,214 in General Fund support. Revenue Object Licenses and Permits FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 2,294,449 2,293,059 2,214,272 2,497,630 2,452,230 12,453,021 10,923,640 9,840,804 10,375,734 11,643,405 2,159,168 2,278,798 2,424,521 2,428,020 2,645,450 225,246 174,780 213,428 205,801 206,800 939 2,063 3,391 Miscellaneous 248,798 394,932 238,129 192,146 348,389 Total Revenue 17,381,621 16,067,272 14,934,545 15,699,331 17,296,274 Intergovernmental Charges for Services Fines and Forfeits Interest 9-20 Pima County FY 2008/2009 Adopted Budget REGIONAL FLOOD CONTROL DISTRICT Special Revenue Fund Tax revenues are only derived from a secondary tax levy on real property and secured personal property. The fiscal year 2008/09 secondary net assessed value of real and secured personal property is $8,684,451,743, which is an increase of $1,272,261,513 over the fiscal year 2007/08 final valuation. The tax rate for fiscal year 2008/09 is $0.2935 per $100 of net assessed value. This is a reduction of $.0511 from the fiscal year 2007/08 rate of $0.3346 per $100 of net assessed value. Total secondary property tax collections are budgeted at $25,332,649 with current year collections of $24,693,097 and delinquent taxes of $639,552. (The current year collections reflect expected collection rates.) Fiscal Year 2008/2009 Charges for Services 0.67% Interest 0.38% Intergov't 0.84% Misc 0.70% Intergovernmental revenue results from Taxes a cooperative effort with the state for a 97.41% US Fish and Wildlife grant to fund the County’s ecological multi-species monitoring plan and program. Fiscal year 2007/08 included state and federal reimbursement of $4,500,000 for flood repair work necessitated by a July 2006 flood event. Charges for Services are document sales and blasting permit fees. Interest earnings of $100,000 are expected in fiscal year 2008/09 from the Local Government Investment Pool. Decrease for fiscal year 2008/09 is due to a lower fund balance. Miscellaneous revenues include $30,000 from rentals of property, $150,000 from riparian area development mitigation payments, and $750 from the sale of manuals. Revenue Object FY 2004/2005 FY 2005/2006 FY 2006/2007 17,381,100 19,821,655 22,738,616 25,112,708 25,332,649 Intergovernmental 23,240 2,157 1,440,138 4,500,000 217,470 Charges for Services 46,440 4,321 226,068 100,000 175,000 Interest 121,950 327,053 278,317 200,000 100,000 Miscellaneous 117,238 162,771 256,561 185,500 180,750 Total Revenue 17,689,968 20,317,957 24,939,700 30,098,208 26,005,869 Taxes 9-21 FY 2007/2008 FY 2008/2009 Pima County FY 2008/2009 Adopted Budget RISK MANAGEMENT Internal Service Fund Charges for Services revenues include Self Insurance Reserve premium payments from departments which cover occupational medical management $6,184,848, liability claims $8,544,376, unemployment insurance $324,336, health benefit premiums $1,534,410, environmental damage $99,267, and property damage $1,190,105. The premium revenue changes are based on the number and type of claims filed. Actuaries recommend premium guideline levels based upon established accounting standards. Fiscal Year 2008/2009 Interest 8.01% Interest earnings of $1,556,006 are expected from the Local Government Investment Pool for the Trust Fund Reserve. In previous years, actual interest exceeded budgeted interest due to the amount of the fund balance. Charges for Services 91.99% Miscellaneous revenues earned prior to fiscal year 2005/06 are primarily from settlements of environmental damage claims. Fiscal year 2005/06 and fiscal year 2006/07 miscellaneous revenues include recoveries from a pooled investment fund loss, stale dated warrants, settlements, and various refunds. Revenue Object FY 2004/2005 FY 2005/2006 FY 2006/2007 13,565,475 14,527,449 17,587,656 17,877,342 17,877,342 Interest 799,600 1,380,046 2,206,696 700,000 1,556,006 Miscellaneous 735,556 699,623 654,667 Total Revenue 15,100,631 16,607,118 20,449,019 18,577,342 19,433,348 Charges for Services 9-22 FY 2007/2008 FY 2008/2009 Pima County FY 2008/2009 Adopted Budget SOLID WASTE MANAGEMENT Special Revenue Fund Intergovernmental revenue of $1,200,000 is state tire recycling funding. Charges for Services includes $3,792,500 in landfill waste disposal fees and tire collection fees of $170,000. The decrease of $1,591,000 from fiscal year 2007/08 is due to the planned closure of the Tangerine landfill and lower projections for the Sahuarita cell partially offset by an increase in projected tire collection fees. Interest earnings of $85,325 are from the Local Government Investment Pool. The decrease of $45,575 is due to a lower cash fund balance. Miscellaneous revenues of $54,250 are from the sale of recyclable items from the landfills and collection stations. The decrease of $38,750 is due to the planned closure of the Tangerine landfill and lower projections for the Sahuarita cell. Revenue Object FY 2004/2005 Fiscal Year 2008/2009 Interest 1.61% Misc. 1.02% Intergov't 22.63% Charges for Services 74.74% FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 2008/2009 Intergovernmental 1,162,869 1,136,454 1,196,175 1,200,000 1,200,000 Charges for Services 4,670,429 4,531,428 4,747,277 5,553,500 3,962,500 78,019 143,690 175,594 130,900 85,325 Miscellaneous 581,587 121,705 87,707 93,000 54,250 Total Revenue 6,492,904 5,933,277 6,206,753 6,977,400 5,302,075 Interest 9-23 Pima County FY 2008/2009 Adopted Budget STADIUM DISTRICT Special Revenue Fund Intergovernmental revenues consist of a recreational vehicle space surcharge and a car rental surcharge. Pima County is authorized by the state to collect up to $3.50 per car rental contract. The County also levies a surcharge of $0.50 per day for recreational vehicles. The collections are budgeted at $1,804,000 for car rentals and at $230,000 for recreational vehicle space surcharges. Fiscal Year 2008/2009 Misc. 38.38% Charges for Services revenues in fiscal years 2005/06 and 2006/07 represent unbudgeted fees received for the use of the Stadium’s playing fields. Interest earnings of $15,000 are expected from the Treasurer’s commingled interest distribution. These earnings were not budgeted in fiscal year 2007/08. Intergov't 61.17% Interest 0.45% Miscellaneous revenues include major league revenue from spring training activities, rent from the Tucson Sidewinders baseball team, parking and concessions, and other events held at the stadium complex. Events include concerts, car shows, and other similar activities. Note: Other funding sources include an operating transfer of $2,974,858 from the General Fund representing transient lodging excise (hotel/motel) tax collected by Pima County and distributed to the Stadium District. Revenue Object FY 2004/2005 FY 2005/2006 FY 2006/2007 1,795,179 1,802,612 1,907,199 37,635 19,022 31,663 9,622 7,296 Miscellaneous 1,117,217 1,138,440 1,201,477 1,116,203 1,276,003 Total Revenue 2,944,059 2,988,309 3,134,994 3,021,203 3,325,003 Intergovernmental Charges for Services Interest 9-24 FY 2007/2008 FY 2008/2009 1,905,000 2,034,000 15,000 Pima County FY 2008/2009 Adopted Budget TRANSPORTATION Special Revenue Fund Fiscal Year 2008/2009 Licenses and Permits revenues include $180,000 in permits and inspection fees for construction in rights of way and $30,000 for the use of rights of way. Interest 0.93% Misc 0.21% Licenses and Permits 0.32% Intergovernmental revenues consist Charges for primarily of $45,128,626 in Highway User Services Revenue Funds (HURF) distributed by 0.57% the state of Arizona for the development and maintenance of County roads. Another large component is $14,300,825 of state shared vehicle license tax revenue. Estimates of these combined sources were provided by the Pima Association of Governments and represent a decrease of $1,378,816 from fiscal year 2007/08. Other revenue includes $956,755 in federal rural transit; $425,000 in a new federal bike and pedestrian program; $180,111 in Safe Intergov't Route grant funding, state rural transit 97.97% and grant funding; $1,000,000 in state HELP program funding; $2,000 from the federal government’s National Forest Reserve; $21,000 from the city of Tucson for Safe Route and Bicycle and Pedestrian Safety grant match funding; and $321,745 from the town of Marana for transit services. As the result of voter approval in an election on May 16, 2006 for the Regional Transportation Authority, a half cent sales tax will provide funding of $1,566,995 for expanded transit services including approximately $1,100,000 for new circulator routes in Marana and the Green Valley/Sahuarita area. This additional funding is offset by decreases in HURF and HELP program funding due to the construction slowdown in the state of Arizona. Charges for Services include $305,000 in impact fees and highway and street fees charged to newly constructed subdivisions, $65,000 from the abandonment of County property, and $5,000 from oversize vehicle operating fees. The decrease of $635,000 is due to the construction slowdown. Interest earnings of $606,318 are expected in fiscal year 2008/09 from the Local Government Investment Pool. Miscellaneous revenue includes $81,500 in earnings from County rental properties, $46,950 in reimbursements for damages to property, $4,000 from sales of reports and other information, and $5,000 in miscellaneous cost recovery reimbursements. Memo revenue prior to fiscal year 2006/07 was from the sale of land and cattle guards. Note: Other funding sources include operating transfers of $3,450,000 from the General Fund for public transit and graffiti abatement and $493,000 from Capital Projects for Impact Fee administration. 9-25 Pima County FY 2008/2009 Adopted Budget TRANSPORTATION Special Revenue Fund Revenue Object FY 2004/2005 FY 2005/2006 FY 2006/2007 346,815 367,819 243,680 311,000 210,000 55,792,392 58,368,225 62,607,754 65,831,423 63,903,057 Charges for Services 686,928 1,602,498 814,829 1,010,000 375,000 Interest 406,014 839,862 677,398 400,000 606,318 Miscellaneous 587,004 765,449 437,365 136,100 137,450 Memo Total Revenue 16,850 57,836,003 376,422 62,320,275 527,363 65,308,389 67,688,523 65,231,825 Licenses and Permits Intergovernmental 9-26 FY 2007/2008 FY 2008/2009 Pima County FY 2008/2009 Adopted Budget WASTEWATER RECLAMATION Enterprise Fund Licenses and Permits revenues are initial application fees for industrial users of wastewater treatment systems. Intergovernmental revenues in prior years are from a federal grant funding which ended in fiscal year 2006/07. Charges for Services consist of $89,138,804 in sewer user and septage hauler fees, $32,765,116 in participating and nonparticipating sewer connection fees, and $13,000 in small construction activity permits. The increase of $9,862,984 is primarily due to growth and the 9.5% increase in sewer user and connection fees approved in July 2008. Fiscal Year 2008/2009 Misc 0.08% Capital Contributions 10.75% Charges for Services 87.40% Interest 1.73% Fines and Forfeits 0.04% Fines and Forfeits consist of industrial pretreatment fines of $58,800 assessed against various commercial customers of Wastewater Reclamation. Interest earnings of $2,411,626 are from the Local Government Investment Pool. Note: Miscellaneous includes Licenses and Permits Miscellaneous revenues of $100,000 are cost recovery and miscellaneous reimbursements. Capital Contributions are non-operating revenue. These non-cash capital contributions are physical assets and are not available to fund department operations. Note: Other funding sources include bond proceeds of $28,942,363. Revenue Object Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous Capital Contributions Total Revenue FY 2004/2005 FY 2005/2006 FY 2006/2007 FY 2007/2008 FY 20082009 28,439 17,191 11,170 5,000 5,000 801,207 1,435,704 7,290,546 87,370,480 103,984,114 100,132,001 112,053,936 121,916,920 72,721 41,715 66,809 58,800 58,800 498,130 1,783,907 3,683,551 2,312,600 2,411,626 1,567,967 469,619 458,489 100,000 100,000 20,722,136 14,607,736 25,216,805 15,000,000 15,000,000 111,061,080 122,339,986 136,859,371 129,530,336 139,492,346 9-27 Pima County FY 2008/2009 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2007/2008 vs Fiscal Year 2008/2009 SOURCE OF REVENUES ADOPTED REVENUES FY 2007/2008 ADOPTED REVENUES FY 2008/2009 CHANGE EXPLANATION GENERAL FUND Assessor Other Miscellaneous Revenues 6,000 Clerk of the Board Alcoholic Beverages 1,600 General Government Fees 300 Other Miscellaneous Revenues 8,100 Clerk of the Superior Court Federal Revenue 265,000 General Government Fees 180,000 Other Miscellaneous Revenues 12,100 Court Fees 1,165,200 Interest 19,600 Other Fines & Forfeits 884,220 Fines 225,000 Community Development & Neighborhood Conservation Other Miscellaneous Revenues 104,840 Community Resources Culture & Recreation Fees 135,000 Other Miscellaneous Revenues 2,500 Rents and Royalties 56,970 Community Services State Revenue 0 Constables Court Fees 381,620 Miscellaneous 38,432 Contingency Federal Revenue 300,000 County Administrator None 0 County Attorney Other Miscellaneous Revenues 40,000 City Participation 32,440 Elections General Government Fees 5,000 City Participation 200,000 State Revenue 230,000 Facilities Management Rents and Royalties 4,670,885 Other Miscellaneous Revenues Finance Other Miscellaneous Revenues Forensic Science Center Federal Revenue General Government Fees Charges for Services Miscellaneous General Fund Debt Service Interest 6,000 0 2,000 300 0 400 0 (8,100) 300,000 407,145 28,000 691,029 5,600 1,100,000 222,000 35,000 227,145 15,900 (474,171) (14,000) 215,780 (3,000) 104,840 136,000 24,500 31,000 1,000 22,000 (25,970) 0 426,822 38,432 45,202 0 (300,000) 0 0 40,000 32,440 0 0 5,000 650,000 300,000 0 450,000 70,000 4,170,290 Outsourced subscriptions to Pima County Code Increase in Title IV-D child support reimbursements Revenue previously recorded in Court Fees 28% collection fee from past due accounts Revenue now recorded in General Gov't Fees, lower court & jury fees Decrease in interest rate Increase in bond forfeitures Decrease in Superior Court fines collected 0 0 0 Increased number of applications (500,595) Increase in Recreation Center revenue Increase due to change in accounting for various expense reimbursements Decrease in Kino Community Center and Kino Sports Complex rentals Increase due to higher volume of papers served State Criminal Alien Assistance Program (SCAAP) moved to Sheriff to comply with new deposit requirements Increased jurisdictional elections held in conjunction with County general election Reverse presidential preference election reimbursements; increase for primary and general sample ballots Decrease in rents for 97 E Congress (173.2k), 3434 E. 22nd Street (344.7k), 33 N. Stone (70.8k), and misc rent decreases (32.7k), partially offset by increased rent for Abrams Public Health Building 120.8k 4,500 26,087 21,587 Increase due to vendor rebates and expense reimbursements 120,000 139,200 19,200 Wage garnishment and union processing fees 0 2,700 1,035,000 3,500 3,614 2,700 1,155,000 3,500 3,614 0 120,000 0 25,000 25,000 0 Grant funding Increase in fees and services 9-28 Pima County FY 2008/2009 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2007/2008 vs Fiscal Year 2008/2009 SOURCE OF REVENUES ADOPTED REVENUES FY 2007/2008 ADOPTED REVENUES FY 2008/2009 General Government Revenues Alcoholic Beverages Auto Lieu Tax Business Licenses & Permits City Participation Contributions/Pub Enterprise Federal Revenue General Government Fees Interest Other Miscellaneous Revenues Overhead - Grant Reimbursement Sales & Use Tax State Revenue Taxes / Interest on Delq. Prop. Taxes Taxes / Penalties on Delq. Prop.Taxe Taxes / Personal Property Taxes / Real Property 60,000 28,000,000 2,911,312 16,438 12,327,074 1,890,000 823,446 2,190,000 378,560 88,810 112,200,000 269,773 5,246,601 528,648 12,189,483 249,771,729 30,000 27,775,000 2,940,425 17,289 14,411,994 1,890,000 837,990 1,770,177 380,000 88,810 104,800,000 4,086,773 5,359,466 574,585 11,148,887 265,254,407 (30,000) (225,000) 29,113 851 2,084,920 0 14,544 (419,823) 1,440 0 (7,400,000) 3,817,000 112,865 45,937 (1,040,596) 15,482,678 3,205,408 2,974,858 (230,550) 310,000 1,000 293,200 1,000 (16,800) 0 6,500 2,350 1,500 0 (5,000) (2,350) 12,960 12,960 0 292,884 392,000 350,520 428,400 57,636 36,400 Increased University Physicians Healthcare Kino Hospital operations support reimbursements Additional cell tower sites leases 72,054 69,765 63,204 69,765 (8,850) 0 UPI/UPH note receivable interest revenue 1,355 203,140 350 18,258 33,995 1,355 203,140 350 18,258 35,141 0 0 0 0 1,146 0 34,050 12,500 210,000 11,760 35,441 13,500 210,000 11,760 1,391 1,000 0 265,261 929,980 1,246,717 3,987,100 52,631 6,000 0 340,808 725,209 1,444,239 3,443,867 44,625 6,000 60,000 Transient Lodging Tax Graphic Services Interdepartmental Charges Miscellaneous Human Resources General Government Fees Other Miscellaneous Revenues Indigent Defense Federal Revenue Information Technology Other Miscellaneous Revenues Rents and Royalties Institutional Health Interest Other Miscellaneous Revenues Justice Court Ajo General Government Fees Justice Courts - Fines Other Miscellaneous Revenues Court Fees State Revenue Justice Court Green Valley Attorney Fees State Revenue Court Fees Justice Courts - Fines Justice Courts Tucson State Revenue General Government Fees Court Fees Justice Courts - Fines Other Fines & Forfeits Rents and Royalties Other Miscellaneous Revenues CHANGE 75,547 (204,771) 197,522 (543,233) (8,006) 0 60,000 EXPLANATION Decrease in the number of liquor sales stores opening due to economic slowdown in Pima County Decrease in new car purchases due to a slower economy and slower population growth than in past years Higher number of cable connections in unincorporated Pima County Marginal increase in City Payments in Lieu of Taxes due to higher values Increase in costs and expansion of County services Increase in costs and expansion of County services Lower interest rates and constant or decreasing fund balances Adjust budget to even thousands Decrease due to economic down turn in the County and the state Inclusion of anticipated Prop 204 funds from the State that were not budgeted in FY 2007/08 Increase due to anticipated higher level of first year delinquencies Higher level of older delinquencies. Decrease due to slightly higher valuation offset by a lower tax rate and a lower collection rate Increase due to lower tax rates and collection rates being significantly offset by higher valuations and greater collections of delinquent property taxes Decrease due a slow down in the state and national economies Less usage of design service by county departments COBRA processing did not return as in-house function in FY 07/08 as planned and not expected to in FY 08/09 No unspent flexible spending account forfeitures expected Increased Justice of the Peace salary reimbursement based on FY 2008/09 salary increase Attorney fee reimbursements are now accounted for as revenues and not offsets to expenditures Increased Justice of the Peace salary reimbursement based on FY 2008/09 salary increase Increase in number of civil filings Increased Justice of the Peace salary reimbursement based on FY 2008/09 salary increase Overestimated impact of increased defensive driving fee in FY 2007/08 Increase due to expected change in county ordinances Decreased traffic fines Completed efforts to collect back-log of forfeitures, reflects only current caseload Unclaimed bond revenues 9-29 Pima County FY 2008/2009 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2007/2008 vs Fiscal Year 2008/2009 SOURCE OF REVENUES Juvenile Court Federal Revenue Court Fees Superior Courts - Fines Correctional Housing Other Miscellaneous Revenues Natural Resources, Parks, & Recreation Culture & Recreation Fees General Government Fees Other Miscellaneous Revenues Rents and Royalties Non Departmental Transient Lodging Tax Office of Court Appointed Counsel Court Fees Procurement Other Miscellaneous Revenues Public Fiduciary Court Fees General Government Fees Other Miscellaneous Revenues Recorder General Government Fees Other Miscellaneous Revenues State Revenue School Superintendent Federal Revenue Other Miscellaneous Revenues Sheriff Federal Revenue Penalties/Delinquent Taxes Business Licenses & Permits General Government Fees Jury Fees Sheriff Dept Fees Correctional Housing Justice Courts - Traffic Fines Other Miscellaneous Revenues Superior Court Federal Revenue Superior Court Mandated Services Court Fees Other Miscellaneous Revenues Treasurer General Government Fees TOTAL GENERAL FUND REVENUE ADOPTED REVENUES FY 2007/2008 ADOPTED REVENUES FY 2008/2009 CHANGE EXPLANATION 180,000 25,000 2,500 430,700 5,000 180,000 37,000 4,000 288,000 5,000 0 12,000 1,500 (142,700) 0 553,375 12,600 75,000 8,400 533,550 2,500 71,500 8,400 (19,825) (10,100) (3,500) 0 4,713,836 4,374,791 (339,045) 808,176 718,608 (89,568) 0 6,000 6,000 Revenue from vendor relations classes 480,918 15,000 0 480,918 15,000 2,400 0 0 2,400 Reimbursement for postage 3,042,500 275,000 281,250 2,342,500 205,500 0 (700,000) (69,500) (281,250) 70,200 0 38,533 1,025,000 (31,667) 1,025,000 0 48,000 15,500 120,000 800 782,148 300,000 40,000 15,500 0 800 850,148 300,000 (8,000) 0 (120,000) 0 68,000 6,420,000 10,000 30,000 7,030,000 10,000 30,000 610,000 0 0 262,000 262,000 0 125,023 10,000 125,023 100,000 0 90,000 150 150 0 469,216,715 481,334,223 12,117,508 Increase in collection of fees assessed due to delinquency Increase in total fines assessed Decrease in estimated revenue from Pascua Yaqui contract to house juvenile detainees Decrease in cultural & recreation fees Reduced federal land monitoring services Utilities reimbursement agreements 1.5k, cattle sales (5.0k) Decrease due a slow down in the state and national economies Decrease in collections due to fewer cases referred to contract attorneys Decreased recording fees due to reduction in number of documents recorded Decreased postage fees collected for returning recorded documents by mail Reverse reimbursement for 2008 presidential preference election costs Change in allocation of federal forest fees Reimbursements for school district election services State Criminal Alien Assistance Program (SCAAP) moved to Sheriff to comply with new deposit requirements Decrease in seizure fees collected Revenue for work release inmates now recorded in Sheriff Dept. fees account Increase in fees from state mandated tow program offset by decrease in work release revenue previously in General Gov't fees Increase in inmate population generating reimbursements from state and cities Cost reimbursements for lengthy jury trials and city jurors provided 9-30 Pima County FY 2008/2009 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2007/2008 vs Fiscal Year 2008/2009 SOURCE OF REVENUES ADOPTED REVENUES FY 2007/2008 ADOPTED REVENUES FY 2008/2009 31,957,142 4,797,000 31,926,830 2,100,000 (30,312) (2,697,000) 300,000 500,000 1,150,000 503,000 600,000 355,000 203,000 100,000 (795,000) 11,478,523 14,587,872 3,109,349 202,500 302,200 99,700 30,400 1,344,155 35,000 1,330,926 4,600 (13,229) 2,166,050 25,150 2,142,200 36,150 (23,850) 11,000 200,000 185,500 25,112,708 4,500,000 100,000 100,000 180,750 25,332,649 217,470 175,000 (100,000) (4,750) 219,941 (4,282,530) 75,000 560,124 448,619 (111,505) Decrease in collections for improvement districts: Hayhook Ranch (51k); La Cholla (55k); Camino Ojo de Agua (6k) 5,047,852 4,565,296 (482,556) 6,920,620 6,737,130 (183,490) County Attorney Fill the Gap 27.6k; Indigent Defense Fill the Gap 20.2k; Juvenile Title IV-E 18k; Co Atty Law Enforcement Antiracketeering (543.8k); Courts Fill the Gap (77.7k); Co Atty Victim Witness Comp 63.7k; JC Tucson FARE 15k; Sheriff State RICO 100k; Economic Development & Tourism (108.5k); COC Child Support 3k; Court Automation Fund 150k; Juvenile Probation Services 95.9k; JC GV Court Automation Fund 2.3k; JC GV FARE 2k; JC Ajo Court Automation Fund .3k; COC Local Crt Automation (7k); COC Spousal Maintenance Enforcement (2k); COC Doc Storage & Retrieval 45k; SC Child Support (7.4k); SC Conciliation 64k; SC Probation (4k); SC Cty Law Library (1k); Recorder Document Storage & Retrieval (289k); Economic Development and Tourism (232.5k) CHANGE EXPLANATION SPECIAL REVENUE FUNDS County Free Library Taxes Intergovernmental Interest Fines and Forfeits Miscellaneous Employment and Training Intergovernmental Miscellaneous Environmental Quality Interest Intergovernmental Licenses and Permits Miscellaneous Flood Control District Interest Miscellaneous Taxes Intergovernmental Charges for Services Improvement Districts Special Assessment Other Special Revenue Funds Intergovernmental Charges for Services Fines and Forfeits Interest 606,000 1,143,520 603,500 1,606,060 (2,500) 462,540 Miscellaneous 6,937,741 7,299,778 362,037 Increase in net assessed valuations 5.35m; tax rate decrease of $0.0582, (5.38m) Decrease in city of Tucson participation (2m); decrease in city of Oro Valley financial support (325k); decrease in Library grants (372k) Increased earnings from the Local Government Investment Pool Increase in expected public fines and forfeits Decrease in misc. collections (195k), decrease in private contributions (700k), increase in grant revenues 100k City of Tucson Water Assistance grant 280k; new WIRED grant 1.6m; Regional Logistics Workforce grant 666.7k; State Youth grant 300k; increased WIA, HVRP fundings 210k; changes in other grants 52.7k Increase in Kellogg private grant Increase in fund balance Decrease primarily due to lower revenue from EPA 103 Program partially offset by EPA 105 and work with deferred Fugitive Dust Program Decrease due to anticipated reductions in construction activities Increase primarily due to anticipated revenue in public record requests Lower fund balance Decrease in In-Lieu of On-Site Mitigation revenue (15K) partially offset by increase in rental property revenue Increase in current year property tax collections 115k and prior years taxes 105k Decrease in state and federal reimbursements for flood repair work Increase in the sale of manuals and In-Lieu of Detention fees Co Atty Bad Check Program (2.5k) Juvenile Title IV-E .4k; Juvenile Probation Services 18.9k; Public Works Building 60.4k; SC Probation 77.3k; SC Local Crt Automation 25k; SC Child Support 6.2k; Courts Fill the Gap 3k; SC Cty Law Library 3.2k; SC Conciliation 30k; SC Probate .6k; COC Child Support 1.6k; COC Doc Storage & Retrieval 25.4k; COC Time Pay Fees (18.2k); COC Local Crt Automation 27k; COC Spousal Maintenance 1k; Sheriff Criminal Justice Enhancement 25k; Sheriff Commissary 15k; Indigent Defense Fill the Gap (2k); Sheriff State RICO 1k; Sheriff Federal RICO 1k; Sheriff Inmate Welfare Fund 50k; Recorder Document Storage & Retrieval 25k; Co Atty Fill the Gap 11k; Co Atty Law Enforcement Antiracketeering 105.5k; Co Atty Victim Restitution 4k; Co Atty Victim Witness Comp (5k); Co Atty Bad Check Program (6k); Co Atty C.O.T. Consumer Protection .9k; JC GV Time Pay Fees .3k; Economic Development and Tourism (25k) Juvenile Victim Restitution .1k; Taxpayer Information Fund (5k); Sheriff Commissary (25k); Co Atty Law Enforcement Antiracketeering 167.1k; Co Atty Victim Witness Comp 34.8k; Co Atty Bad Check Program (3k); Economic Development and Tourism 193k 9-31 Pima County FY 2008/2009 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2007/2008 vs Fiscal Year 2008/2009 ADOPTED REVENUES FY 2007/2008 ADOPTED REVENUES FY 2008/2009 CHANGE 41,944,320 41,321,314 (623,006) 24,393 46,584 22,191 Miscellaneous Public Health Charges for Services 1,107,358 1,539,849 432,491 2,428,020 2,645,450 217,430 Fines and Forfeits Intergovernmental Licenses and Permits Miscellaneous 205,801 10,375,734 2,497,630 192,146 206,800 11,643,405 2,452,230 348,389 999 1,267,671 (45,400) 156,243 Solid Waste Intergovernmental Charges for Services 1,200,000 5,553,500 1,200,000 3,962,500 0 (1,591,000) 130,900 93,000 85,325 54,250 (45,575) (38,750) Decrease due primarily to closure of Tangerine (1.3m) and lower fee revenue at Sahuarita (331k), partially offset by increase in tipping fee revenue from non-licensed vendors 40k Decrease due to lower cash fund balances Decrease in recycling revenue due to closure of Tangerine 1,905,000 0 1,116,203 2,034,000 15,000 1,276,003 129,000 15,000 159,800 Car rental surcharge increase 124k, RV space surcharge increase 5k Account unbudgeted in FY 2007/08 Increase in Spring Training and other events rental income 1,010,000 400,000 65,831,423 375,000 606,318 63,903,057 (635,000) 206,318 (1,928,366) 311,000 136,100 241,727,513 210,000 137,450 235,248,354 (101,000) 1,350 (6,479,159) DEBT SERVICE Taxes Intergovernmental Interest TOTAL DEBT SERVICE 56,252,488 7,500 1,000,000 57,259,988 57,164,072 7,500 1,000,000 58,171,572 CAPITAL PROJECTS Intergovernmental Charges for Services Interest Miscellaneous TOTAL CAPITAL PROJECTS 13,781,039 23,517,156 3,598,141 370,946 41,267,282 25,848,887 9,424,903 1,117,697 94,122 36,485,609 SOURCE OF REVENUES Other Special Revenue Funds Grants Intergovernmental Interest Interest Miscellaneous Stadium District Intergovernmental Interest Miscellaneous Transportation Charges for Services Interest Intergovernmental Licenses and Permits Miscellaneous TOTAL SPECIAL REVENUE FUNDS 911,584 0 0 911,584 12,067,848 (14,092,253) (2,480,444) (276,824) (4,781,673) EXPLANATION Juvenile Court Grants (635.9k); County Attorney Grants 878.2k; Community Services Grants (300.4k); Sheriff Grants (462k); Superior Court Grants (77.9k); Parks Grants 11.3k; Public Defender Training Fund (4.8k); Legal Defender Training Fund (1.5k); County Administrator Grants (30k); County Attorney Grants 18.7k; COC Grants 1.6k; LD Training Fund .2k; PD Training Fund 1.3k; Forensic Science Center Grants .5k County Attorney Grants (15.9k); Juvenile Court Grants (167.6k); Community Services Grants 616k; Increase primarily in health fees collected for Vital Registration birth and death certificates as the state turns over this function to the County, and client load increases in Public Health Nursing, Family Planning, and Disease Control clinics Animal Care court fines 16k, partially offset by decreases in citations (4k) and late fees (11k) Animal Care IGA with City of Tucson 764k, miscellaneous changes in grant funding 504k Animal Care license collections Increase primarily due to local program funding, partially offset by decrease in Vital Registration bad check collections Decrease in impact fees due to construction slowdown Higher fund balance Decrease in highway funds (2,562k) partially offset by increase in federal grants 479k and expanded bus routes 155k Decrease in inspection fees due to construction slowdown Increase in property damage reimbursement 41k partially offset by decrease in rental property revenue (40k) Appreciation and growth of the tax base 1.506m, partially offset by decrease in prior year collections (594k) Mainly due to increase in Regional Transportation Authority projects Mainly due to construction slowdown and one large private sector company project contribution in FY 2007/08 Decreased earnings from the Local Government Investment Pool Decreased miscellaneous cost recovery 9-32 Pima County FY 2008/2009 Adopted Budget SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2007/2008 vs Fiscal Year 2008/2009 SOURCE OF REVENUES ADOPTED REVENUES FY 2007/2008 ADOPTED REVENUES FY 2008/2009 9,846,397 5,155,219 780,626 178,704 7,176,537 3,757,000 500,000 129,000 (2,669,860) (1,398,219) (280,626) (49,704) 4,721,877 276,815,284 5,058,352 221,917,892 336,475 (54,897,392) 845,089 29,427 1,782,960 208,285 937,871 178,858 60,000 1,698,946 118,000 1,764,946 58,000 66,000 5,000 112,053,936 58,800 2,312,600 15,000,000 100,000 5,000 121,916,920 58,800 2,411,626 15,000,000 100,000 0 9,862,984 0 99,026 0 0 429,661,905 381,905,318 (47,756,587) 1,239,133,403 1,193,145,076 (45,988,327) CHANGE EXPLANATION ENTERPRISE FUNDS Development Services Licenses and Permits Charges for Services Interest Miscellaneous Medical Services Intergovernmental Charges for Services Interest Miscellaneous Parking Garages Interest Miscellaneous Wastewater Reclamation Licenses and Permits Charges for Services Fines and Forfeits Interest Memo Revenue Miscellaneous TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS Decrease due to the slowdown in construction activity Decrease due to the slowdown in construction activity Due to decrease in fund balance Decrease due to the slowdown in construction activity Increased grant funding Pima Health System & Services (PHS&S) decrease due primarily to decreased membership in acute care plan, partially offset by increased capitation fee revenue in long term care plan PHS&S anticipated increase in cash balances and interest rates PHS&S increase primarily due to reimbursements for therapy services by Behavioral Health department Increased earnings from Local Government Investment Pool Increased parking revenues due to $5 increase in monthly parking fees Primarily due to approved rate increase 10.6M partially offset by fees associated with construction slowdown 730k Primarily due to increased earnings from the Local Government Investment Pool THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS Communications Charges for Services Interest Miscellaneous Fleet Services Charges for Services Interest Intergovernmental Memo Revenue Miscellaneous Graphic Services Charges for Services Miscellaneous Risk Management Charges for Services Interest TOTAL INTERNAL SERVICE FUNDS TOTAL REVENUES 4,458,348 37,500 32,803 4,640,898 76,000 70,355 182,550 38,500 37,552 18,119,204 100,000 40,000 20,494,058 180,000 1,072,594 2,374,854 80,000 1,032,594 300,000 925,000 231,525 157,080 1,240,000 1,000 1,300,000 1,000 60,000 0 17,877,342 700,000 43,831,197 17,877,342 1,556,006 47,656,858 0 856,006 3,825,661 1,282,964,600 1,240,801,934 (68,475) (767,920) Increase in number of units served Increased cash balance Reimbursements from non-County agencies using services Increase in motor pool rates and direct/special bill rates charged to departments Increased earnings from Local Government Investment Pool Increase due to change in classification of IGA sales of fuel and maintenance from Miscellaneous 1.045m, less decrease in off road vehicle sales tax refunds (12.4k) Decrease in sale of fixed assets Decrease in IGAs for fuel and maintenance services (775k); plus various expense reimbursements 7.1K Increased rates and greater printing volume Increased cash balance (42,162,666) 9-33 This page intentionally left blank. 9-34 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Expenditures COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION ASSESSOR STATUTORY MANDATES TOTAL ASSESSOR 1,290,672 7,359,969 1,290,672 7,359,969 8,650,641 8,650,641 1,913,415 1,913,415 1,913,415 1,913,415 705,659 584,363 705,659 584,363 1,290,022 1,290,022 BOARD OF SUPERVISORS BOARD OF SUPERVISORS TOTAL BOARD OF SUPERVISORS CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT TOTAL CLERK OF THE BOARD COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR FACILITIES RENEWAL FUND 1,706,819 TOTAL COUNTY ADMINISTRATOR 1,706,819 1,279,298 1,706,819 1,279,298 1,279,298 2,986,117 ELECTIONS ELECTIONS TOTAL ELECTIONS 5,331,891 5,331,891 5,331,891 5,331,891 1,983,542 1,485,824 1,485,390 900,659 1,889,980 1,983,542 1,485,824 1,485,390 950,659 1,889,980 FINANCE & RISK MANAGEMENT ADMINISTRATION BUDGET FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS TOTAL FINANCE & RISK MANAGEMENT 50,000 7,745,395 50,000 7,795,395 2,782,179 110,000 2,892,179 2,782,179 110,000 2,892,179 FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER TOTAL FORENSIC SCIENCE CENTER HUMAN RESOURCES COMPENSATION/BENEFITS/CLASSIFICATION RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES TOTAL HUMAN RESOURCES 1,038,736 1,146,410 520,459 1,038,736 1,146,410 520,459 2,705,605 2,705,605 227,649 6,200,620 374,743 227,649 6,200,620 374,743 374,743 6,803,012 INFORMATION TECHNOLOGY COMMUNICATIONS INFORMATION TECHNOLOGY IT ENHANCEMENT TOTAL INFORMATION TECHNOLOGY 6,428,269 10-1 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Expenditures NON DEPARTMENTAL CONTINGENCY DEBT SERVICE EMPLOYEE BENEFIT LIABILITY FUND GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL 37,295,033 5,941,559 705,000 8,545,552 TOTAL NON DEPARTMENTAL 52,487,144 1,000,000 100,521,623 91,324 1,091,324 100,521,623 37,295,033 100,521,623 1,000,000 5,941,559 705,000 91,324 8,545,552 154,100,091 PROCUREMENT ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & MWBE TOTAL PROCUREMENT 596,888 600,006 840,868 240,257 596,888 600,006 840,868 240,257 2,278,019 2,278,019 RECORDER ADMINISTRATION INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 413,965 995,593 2,781,470 TOTAL RECORDER 413,965 1,998,731 995,593 2,781,470 1,998,731 4,191,028 1,998,731 6,189,759 2,513,840 484,300 2,998,140 2,513,840 484,300 2,998,140 100,024,267 5,388,396 TREASURER TREASURER OPERATIONS TOTAL TREASURER TOTAL COUNTY ADMINISTRATION 100,521,623 205,934,286 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FINANCE & RISK MANAGEMENT RISK MANAGEMENT 19,198,461 INFORMATION TECHNOLOGY COMMUNICATIONS 4,674,074 TOTAL INTERNAL SERVICE - COUNTY ADMINISTRATION 10-2 23,872,535 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Revenues COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION TOTAL ASSESSOR 6,000 6,000 6,000 6,000 2,300 2,300 2,300 2,300 955,000 955,000 955,000 955,000 139,200 139,200 139,200 139,200 CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT TOTAL CLERK OF THE BOARD ELECTIONS ELECTIONS TOTAL ELECTIONS FINANCE & RISK MANAGEMENT FINANCIAL OPERATIONS TOTAL FINANCE & RISK MANAGEMENT FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER TOTAL FORENSIC SCIENCE CENTER 1,164,814 461 1,165,275 1,164,814 461 1,165,275 HUMAN RESOURCES STAFF SERVICES TOTAL HUMAN RESOURCES 1,500 1,500 1,500 1,500 778,920 778,920 778,920 778,920 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY TOTAL INFORMATION TECHNOLOGY NON DEPARTMENTAL DEBT SERVICE GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL 25,000 444,340,661 4,374,791 TOTAL NON DEPARTMENTAL 448,740,452 58,171,572 58,171,572 25,000 444,340,661 448,619 4,374,791 58,171,572 507,360,643 448,619 448,619 PROCUREMENT VENDOR RELATIONS & MWBE TOTAL PROCUREMENT 6,000 6,000 6,000 6,000 RECORDER INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 1,110,900 1,110,900 2,505,500 42,500 2,548,000 1,110,900 3,658,900 150 108,000 108,150 150 108,000 108,150 454,342,336 1,667,980 2,505,500 42,500 TOTAL RECORDER TREASURER TREASURER OPERATIONS TOTAL TREASURER TOTAL COUNTY ADMINISTRATION 10-3 58,171,572 514,181,888 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Revenues INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FINANCE & RISK MANAGEMENT RISK MANAGEMENT 19,433,348 INFORMATION TECHNOLOGY COMMUNICATIONS 4,787,253 TOTAL INTERNAL SERVICE - COUNTY ADMINISTRATION 10-4 24,220,601 Pima County FY 2008/2009 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION ASSESSOR STATUTORY MANDATES 22.0 138.5 TOTAL ASSESSOR 160.5 BOARD OF SUPERVISORS BOARD OF SUPERVISORS 23.7 TOTAL BOARD OF SUPERVISORS 23.7 CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT 8.0 10.0 TOTAL CLERK OF THE BOARD 18.0 COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR 14.8 TOTAL COUNTY ADMINISTRATOR 14.8 ELECTIONS ELECTIONS 18.0 TOTAL ELECTIONS 18.0 FINANCE & RISK MANAGEMENT ADMINISTRATION BUDGET FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS RISK MANAGEMENT 20.9 14.0 22.0 12.0 33.0 24.0 TOTAL FINANCE & RISK MANAGEMENT 125.9 FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER 29.0 TOTAL FORENSIC SCIENCE CENTER 29.0 HUMAN RESOURCES COMPENSATION/BENEFITS/CLASSIFICATION RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES 14.2 16.4 7.4 TOTAL HUMAN RESOURCES 38.0 INFORMATION TECHNOLOGY COMMUNICATIONS INFORMATION TECHNOLOGY 28.1 101.6 TOTAL INFORMATION TECHNOLOGY 129.7 10-5 Pima County FY 2008/2009 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PROCUREMENT ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & MWBE 9.0 8.0 11.5 4.0 TOTAL PROCUREMENT 32.5 RECORDER ADMINISTRATION INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 4.0 10.0 21.0 32.0 TOTAL RECORDER 67.0 TREASURER TREASURER OPERATIONS 40.0 TOTAL TREASURER 40.0 697.1 TOTAL COUNTY ADMINISTRATION Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 10-6 Pima County FY 2008/2009 Adopted Budget Assessor Expenditures: 8,650,641 Revenues: FTEs 6,000 160.5 Function Statement: Locate, identify, list, value, and defend all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Mandates: ARS Title 42: Taxation Expenditures by Program Administration 14.92% Assessor Statutory Mandates 85.08% Sources of All Funding Department Revenue 0.07% General Fund Support 99.93% 10-7 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: ASSESSOR Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted ADMINISTRATION 1,631,543 1,536,753 1,290,672 ASSESSOR STATUTORY MANDATES 6,558,582 7,547,948 7,359,969 Total Expenditures 8,190,125 9,084,701 8,650,641 ADMINISTRATION 1,957 6,000 6,000 ASSESSOR STATUTORY MANDATES 3,964 0 0 Total Revenues Net Operating Transfers In/(Out) 5,921 0 6,000 0 6,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 8,184,204 0 0 9,078,701 0 0 8,644,641 Total Program Funding 8,190,125 9,084,701 8,650,641 Funding by Source Revenues Staffing (FTEs) by Program ADMINISTRATION 20.5 22.0 22.0 ASSESSOR STATUTORY MANDATES 140.5 139.0 138.5 Total Staffing (FTEs) 161.0 161.0 160.5 10-8 Pima County FY2008/2009 Adopted Budget Program Summary Department: ASSESSOR Program: 1000 ADMINISTRATION Function Provide administrative, managerial, and network support for all functions in the Pima County Assessor’s Office. Description of Services Ensure compliance of statutory mandates. Provide personnel and payroll services. Budget and monitor the use of public funds. Manage and direct information systems administration. Program Goals and Objectives - Ensure the proper and timely performance of all functions mandated to the Assessor by law - Administer, direct, and manage County personnel policies and procedures - Prepare fiscally realistic and responsible budgets - Monitor procurement and operational services - Maintain a local area network system with current technologies - Develop electronic methods to enhance processing of tabular and graphic data Program Performance Measures ARS Title 42 statutory mandates met Personnel and payroll services provided Computer system maintained and upgraded for most efficient operations possible FY2006/2007 Actual FY2007/2008 Estimated yes yes yes yes yes yes FY2008/2009 Planned yes yes yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,112,089 377,103 142,351 1,004,369 365,484 166,900 895,625 395,047 0 1,631,543 1,536,753 1,290,672 1,957 6,000 6,000 1,957 6,000 6,000 0 0 0 0 0 1,629,586 0 0 1,530,753 0 0 1,284,672 1,631,543 1,536,753 1,290,672 20.5 22.0 22.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-9 Pima County FY2008/2009 Adopted Budget Program Summary Department: ASSESSOR Program: 1000 ASSESSOR STATUTORY MANDATES Function Administer and direct statutory mandates, legislative changes, and Arizona Department of Revenue guidelines. Maintain and manage mandates of the Arizona Department of Commerce and the U.S. Department of Commerce. Description of Services Identify, classify, value, and list taxable property in Pima County. Defend established values during the administrative appeal, notice of error, and notice of change processes. Program Goals and Objectives - List, locate, value, and classify new construction and additions to both real and personal property - Defend values established for all real and personal property - Accept, review, route, update, and respond to petitions filed during the Administrative Appeal process, Notices of Error, and Notices of Claims - Accept, review, and grant exemption status and legislative freeze to qualifying applicants as mandated - Maintain parcel maps, parcel file, and create and maintain all taxing authority boundaries Program Performance Measures Taxpayers provided with notice of values for all real and personal property Administrative appeals, Notice of Errors, and Notice of Claims processed Exemption and Legislative freeze requests processed Parcel file maintained FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated yes yes yes yes yes yes yes yes yes yes yes yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,943,004 608,904 6,674 6,822,754 725,194 0 6,700,068 659,901 0 6,558,582 7,547,948 7,359,969 3,964 0 0 3,964 0 0 0 0 0 0 0 6,554,618 0 0 7,547,948 0 0 7,359,969 6,558,582 7,547,948 7,359,969 140.5 139.0 138.5 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-10 Pima County FY 2008/2009 Adopted Budget Board of Supervisors Expenditures: 1,913,415 Revenues: FTEs 0 23.7 Function Statement: Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Mandates: ARS Title 11, Chapter 2: Board of Supervisors Expenditures by Program Board of Supervisors 100% Sources of All Funding General Fund Support 100% 10-11 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: BOARD OF SUPERVISORS Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted BOARD OF SUPERVISORS 1,639,265 1,921,797 1,913,415 Total Expenditures 1,639,265 1,921,797 1,913,415 Funding by Source Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,639,265 0 0 1,921,797 0 0 1,913,415 Total Program Funding 1,639,265 1,921,797 1,913,415 21.1 24.4 23.7 21.1 24.4 23.7 Staffing (FTEs) by Program BOARD OF SUPERVISORS Total Staffing (FTEs) 10-12 Pima County FY2008/2009 Adopted Budget Program Summary Department: BOARD OF SUPERVISORS Program: 1000 BOARD OF SUPERVISORS Function Fulfill the duties and responsibilities set forth in Arizona Revised Statute Title 11, Chapter 2. Description of Services Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public funds. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Levy taxes. Program Goals and Objectives - Manage growth in a way that provides maximum benefits to residents, minimizes future taxes, and achieves community and environmental goals - Adopt a neutral levy and corresponding neutral tax rate as defined by the state Truth in Taxation statutes - Preserve open space and public lands in order to maintain the sensitive desert environment - Make economic development more effective, accountable, and regional - Continue supporting Tucson Regional Economic Opportunities (TREO) - Partner with citizens to abate graffiti to protect neighborhoods and maintain quality of life - Obtain a Section 10 permit under the Endangered Species Act from the U.S. Fish & Wildlife Service Program Performance Measures Meetings required by statute held on time Neutral levy adopted Combined County property tax rate (per $100 net assessed value) County funding support for TREO County funding for graffiti abatement Multi-Species Conservation Plan submitted Section 10 Permit obtained FY2006/2007 Actual FY2007/2008 Estimated FY2008/2009 Planned yes yes $5.3406 yes yes $5.0674 yes yes $4.6702 $1,180,880 n/a no no $1,199,600 $250,000 yes no $853,813 $250,000 n/a yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,478,755 155,758 4,752 1,659,622 256,175 6,000 1,690,429 206,425 16,561 1,639,265 1,921,797 1,913,415 0 0 0 0 0 1,639,265 0 0 1,921,797 0 0 1,913,415 1,639,265 1,921,797 1,913,415 21.1 24.4 23.7 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-13 FY2008/2009 Adopted This page intentionally left blank. 10-14 Pima County FY 2008/2009 Adopted Budget Clerk of the Board Expenditures: 1,290,022 Revenues: FTEs 2,300 18.0 Function Statement: Record, publish, preserve, and file all proceedings and accounts acted upon by the Board of Supervisors. Administer the Pima County Records Management Program. Process, preserve, and file all petitions, various licenses, and applications. Publicize amendments and codify ordinances for inclusion in the Pima County Code. Administer and direct compliance to requirements for boards, commissions and committees. Discharge statutory requirements for special taxing districts and State Board of Equalization Hearing Officers. Perform all other duties required by law, rule, or order of the Board. Mandates: ARS Title 4: Alcoholic Beverages; Title 5: Amusements and Sports; Title 11: Counties; Title 12: Courts and Civil Proceedings; Title 35: Public Finances; Title 36: Public Health and Safety; Title 38: Public Officers and Employees; Title 39: Public Records, Printing and Notices; Title 41: State Government; Title 42: Taxation; and Title 48: Special Taxing Districts; Board of Supervisors' Policy C 4.2: Pima County Records Management Program Expenditures by Program Document & Micrographic Mgmt 45.30% Administration/Mgmt 54.70% Sources of All Funding Department Revenue 0.18% General Fund Support 99.82% 10-15 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: CLERK OF THE BOARD Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted ADMINISTRATION/MANAGEMENT 699,097 826,231 705,659 DOCUMENT & MICROGRAPHIC MGMT 467,188 547,170 584,363 1,166,285 1,373,401 1,290,022 11,351 10,000 2,300 950 0 0 12,301 0 10,000 0 2,300 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,153,984 0 0 1,363,401 0 0 1,287,722 Total Program Funding 1,166,285 1,373,401 1,290,022 Total Expenditures Funding by Source Revenues ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program ADMINISTRATION/MANAGEMENT 9.0 9.0 8.0 DOCUMENT & MICROGRAPHIC MGMT 10.0 10.0 10.0 Total Staffing (FTEs) 19.0 19.0 18.0 10-16 Pima County FY2008/2009 Adopted Budget Program Summary Department: CLERK OF THE BOARD Program: 1000 ADMINISTRATION/MANAGEMENT Function Record and publish all proceedings of the Board of Supervisors (Board). Preserve and file all accounts acted upon by the Board. Process, preserve, and file all petitions, various licenses, and applications. Process subscriptions and publicize amendments to the Pima County Code. Fulfill requirements of boards, commissions, and committees. Discharge statutory requirements for special taxing districts. Perform all other duties required by law, rule, or order of the Board. Description of Services Coordinate, prepare, and post the Board meeting agendas/addendums including e-agenda. Record and e-post digital audio from Board meetings. Transcribe and publish Board meeting minutes. Transcribe and type verbatims. Process Board meeting paperwork for execution/recordation/distribution. Maintain permanent records of minutes, resolutions, and ordinances. Maintain indexing system for document research and retrieval. Provide for the publication of the Pima County Code. Receive and process litigation and claims. Fulfill requests for public records. Process various types of liquor licenses, bingo and fireworks permit applications. Provide coordinator training, maintain membership records and officially post notices for all boards, commissions and/or committees. Maintain, e-post, and distribute Board Policies. Perform all duties relating to special taxing districts, i.e. creations/annexations and reporting requirements. Perform other duties as required by order of the Board. Program Goals and Objectives - Perform all duties within mandated deadlines - Provide efficient and accurate responses to inquires by County departments and the general public - Continue to improve/modify the features of the electronic agenda process - Continue with ongoing database development project of converting microfilmed records into searchable text files - Conduct a review of current Board Policies and Code provisions in concert with responsible departments - Restructure/present coordinator training for Boards, Commissions and/or Committees (BCC) Program Performance Measures Statutory duties met Policies/codes reviewed BCC coordinators trained Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2006/2007 Actual FY2007/2008 Estimated 100% 0% 80% 100% 10% 80% FY2006/2007 Actual FY2008/2009 Planned 100% 100% 100% FY2007/2008 Adopted FY2008/2009 Adopted 495,609 203,488 554,617 271,614 506,043 199,616 699,097 826,231 705,659 INTERGOVERNMENTAL 2,380 1,600 2,000 CHARGES FOR SERVICES 1,174 300 300 MISCELLANEOUS 7,797 8,100 0 11,351 10,000 2,300 0 0 0 0 0 687,746 0 0 816,231 0 0 703,359 699,097 826,231 705,659 9.0 9.0 8.0 Total Program Expenditures Program Funding by Source Revenues Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-17 Pima County FY2008/2009 Adopted Budget Program Summary Department: CLERK OF THE BOARD Program: 1000 DOCUMENT & MICROGRAPHIC MGMT Function Provide an efficient and effective Pima County Records Management Program in accordance with Arizona Revised Statute 41-1346 and Board of Supervisors Policy C 4.2. Description of Services Administer the Pima County Records Management Program. Establish guidelines and training programs for County personnel. Provide storage of active and inactive public records. Provide for and certify the destruction of confidential and non-confidential records. Assist departments in developing comprehensive records retention schedules. Provide guidance on document imaging implementation. Provide document capturing and microfilm scanning services to County departments and other local jurisdictions. Provide microfilm services for permanent records. Access, retrieve and deliver records to departments upon request. Provide web-based records management services. Program Goals and Objectives - Establish new comprehensive County-wide policies and standards for imaging through coordination of the Document Management Strategic Implementation Team - Create Records Training modules for presentation - Provide cost-efficient microfilm and document scanning services - Reduce the storage of long term paper records by preserving on microfilm or digital image Program Performance Measures Comprehensive County-wide imaging policies and standards established Training program modules completed Reduction of long term paper records stored Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated n/a 20% 80% n/a 2% 20% 2.5% 40% 3.5% FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 389,936 75,182 2,070 469,679 77,491 0 506,623 76,540 1,200 467,188 547,170 584,363 950 0 0 950 0 0 0 0 0 0 0 466,238 0 0 547,170 0 0 584,363 467,188 547,170 584,363 10.0 10.0 10.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-18 Pima County FY 2008/2009 Adopted Budget County Administrator Expenditures: 2,986,117 Revenues: FTEs 0 14.8 Function Statement: Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Direct activities of the Office of Strategic Technology Planning and oversee the Facilities Renewal Fund. Mandates: None Expenditures by Program Facilities Renewal Fund 42.84% County Administrator 57.16% Sources of All Funding Fund Balance Decrease 42.84% General Fund Support 57.16% 10-19 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: COUNTY ADMINISTRATOR Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted COUNTY ADMINISTRATOR 2,114,899 2,071,693 1,706,819 FACILITIES RENEWAL FUND 1,918,000 1,505,000 1,279,298 Total Expenditures 4,032,899 3,576,693 2,986,117 99,271 30,000 0 132,838 0 0 Funding by Source Revenues COUNTY ADMINISTRATOR FACILITIES RENEWAL FUND Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 232,109 7,338,582 30,000 (127,731) 0 (2,220,735) 0 (4,855,974) 1,318,182 0 1,842,740 1,831,684 0 3,500,033 1,706,819 4,032,899 3,576,693 2,986,117 16.3 15.8 14.8 16.3 15.8 14.8 Staffing (FTEs) by Program COUNTY ADMINISTRATOR Total Staffing (FTEs) 10-20 Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 COUNTY ADMINISTRATOR Function Carry out the policies and attain goals established by the Board of Supervisors. Description of Services Administer and oversee all non-elected official department operations. Provide management, coordination, and communications on all legislative issues and intergovernmental needs. Program Goals and Objectives - Implement the Board of Supervisors' policies - Preserve open space and public lands in order to maintain the sensitive desert environment - Make economic development more effective, accountable, and regional - Continue to sustain and improve the quality of life in Pima County without jeopardizing the ability for future generations to do the same by focusing efforts on the built environment and lessening the impact on non-renewable resources - Create organizational unit to begin implementation of sustainability policies and coordinate sustainability activities Program Performance Measures Board requests met Mandated reports completed Departments using Zero Base Budget methodology Department budget requests reviewed Sustainability Action Plan for region developed Sonoran Desert Conservation Plan implementation status report developed FY2006/2007 Actual FY2007/2008 Estimated yes yes 9 yes n/a n/a yes yes 5 yes n/a n/a FY2008/2009 Planned yes yes 9 yes yes yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,205,102 908,540 1,257 1,354,001 717,692 0 1,339,458 357,861 9,500 2,114,899 2,071,693 1,706,819 969 0 0 969 0 0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 92,221 30,000 0 5,968 0 0 113 0 0 98,302 30,000 0 2,551,919 0 (1,589,235) 0 (1,854,473) 1,318,182 0 210,009 1,831,684 0 1,589,235 1,706,819 2,114,899 2,071,693 1,706,819 16.3 15.8 14.8 10-21 Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 FACILITIES RENEWAL FUND Function Provide for the maintenance of the County's service delivery infrastructure and address neglected service needs. Description of Services Provide funds and a comprehensive review, analysis, justification, and approval process to provide continuing reinvestment in maintenance and repair of County facilities. Program Goals and Objectives - Identify and fund critical facilities maintenance and repair projects Program Performance Measures Facilities renewal approval plan complete Facilities repair/improvement projects completed FY2006/2007 Actual FY2007/2008 Estimated yes 8 yes 6 FY2008/2009 Planned yes 7 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 112,855 1,776,890 28,255 0 1,505,000 0 0 1,279,298 0 1,918,000 1,505,000 1,279,298 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTEREST 132,788 0 0 50 0 0 132,838 0 0 MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 4,786,663 (127,731) (631,500) 0 (3,001,501) 0 0 1,632,731 0 0 1,910,798 0 1,918,000 1,505,000 1,279,298 0.0 0.0 0.0 10-22 Pima County FY 2008/2009 Adopted Budget Elections Expenditures: 5,331,891 Revenues: FTEs 955,000 18.0 Function Statement: Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, school districts, fire districts, and any other special district within Pima County) that contract with this department. Serve as the filing office for candidate nomination filings and campaign finance reports. Responsible for all reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach to the Native American community. Provide assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Mandates: ARS Title 16: Elections and Electors Expenditures by Program Elections 100% Sources of All Funding Department Revenue 17.91% General Fund Support 82.09% 10-23 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: ELECTIONS Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted ELECTIONS 4,013,340 2,623,929 5,331,891 Total Expenditures 4,013,340 2,623,929 5,331,891 ELECTIONS 1,640,940 435,000 955,000 Total Revenues Net Operating Transfers In/(Out) 1,640,940 0 435,000 0 955,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 2,372,400 0 0 2,188,929 0 0 4,376,891 Total Program Funding 4,013,340 2,623,929 5,331,891 14.0 15.0 18.0 14.0 15.0 18.0 Funding by Source Revenues Staffing (FTEs) by Program ELECTIONS Total Staffing (FTEs) 10-24 Pima County FY2008/2009 Adopted Budget Program Summary Department: ELECTIONS Program: 1000 ELECTIONS Function Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions that contract with the County. Description of Services Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and any other special districts within Pima County) that contract with the County. Serve as the filing office for candidates' nomination filings. Serve as the filing office for campaign finance reports. Responsible for redefining precincts and redistricts as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Program Goals and Objectives - Conduct fair and open elections - Comply with all federal and state mandates and statutes Program Performance Measures Sample ballots mailed on time Boardworkers recruited for jurisdictional elections Sufficient ballots on hand FY2006/2007 Actual FY2007/2008 Estimated yes yes yes yes yes yes FY2008/2009 Planned yes yes yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,205,157 1,757,040 51,143 1,432,939 1,150,890 40,100 2,829,683 2,214,208 288,000 4,013,340 2,623,929 5,331,891 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 401,950 430,000 950,000 1,237,320 5,000 5,000 1,670 0 0 1,640,940 435,000 955,000 0 0 0 0 0 2,372,400 0 0 2,188,929 0 0 4,376,891 4,013,340 2,623,929 5,331,891 14.0 15.0 18.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-25 This page intentionally left blank. 10-26 Pima County FY 2008/2009 Adopted Budget Finance & Risk Management Expenditures: 26,993,856 Revenues: FTEs 19,572,548 125.9 Function Statement: Provide centralized financial and risk management services for the County. Financial and risk management operations include administration, bond financing, budget development and monitoring, tax levy and rate compilation, tax assembly coordination, financial statement preparation, financial systems control, accounts payable, payroll processing, Family and Medical Leave Act administration, records maintenance, mail services, workman's compensation, loss control and prevention, internal audit, cash management, and formation and collection function of improvement districts. Mandates: ARS Title 11: Counties, Title 23: Labor, Title 34: Public Buildings and Improvements, Title 38: Public Officers and Employees, Title 41: State Government, and Title 42: Taxation; and Pima County Code 3.04: Risk Management Expenditures by Program Budget 5.50% Administration 7.35% Financial Control & Reporting 5.50% Financial Management & Audit 3.52% Financial Operations 7.00% Risk Management 71.13% Sources of All Funding Operating Transfers 0.19% General Fund Support 28.18% Department Revenue 71.63% 10-27 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: FINANCE & RISK MANAGEMENT Expenditures by Program FY2006/2007 Actual ADMINISTRATION 1,083,394 BUDGET FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS FY2007/2008 Adopted FY2008/2009 Adopted 1,592,677 1,983,542 1,288,451 1,399,242 1,485,824 1,448,923 1,548,214 1,485,390 932,577 1,164,784 950,659 1,682,407 1,906,292 1,889,980 RISK MANAGEMENT 15,372,516 19,005,156 19,198,461 Total Expenditures 21,808,268 26,616,365 26,993,856 300 0 0 Funding by Source Revenues ADMINISTRATION FINANCIAL MANAGEMENT & AUDIT 56,341 0 0 297,827 120,000 139,200 RISK MANAGEMENT 20,449,019 18,577,342 19,433,348 Total Revenues Net Operating Transfers In/(Out) 20,803,487 50,000 18,697,342 302,124 19,572,548 (950,000) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (5,084,486) 6,039,267 0 175,690 7,441,209 0 765,113 7,606,195 Total Program Funding 21,808,268 26,616,365 26,993,856 12.6 13.0 20.9 FINANCIAL OPERATIONS Staffing (FTEs) by Program ADMINISTRATION BUDGET FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT 14.0 14.0 14.0 22.0 22.0 22.0 17.0 16.0 12.0 RISK MANAGEMENT 29.0 33.0 33.0 18.0 25.5 24.0 Total Staffing (FTEs) 112.6 123.5 125.9 FINANCIAL OPERATIONS 10-28 Pima County FY2008/2009 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 ADMINISTRATION Function Plan, organize, direct, and manage the operation of the Department of Finance and Risk Management. Description of Services Perform the above stated function in order to accomplish the following: process payroll and accounts payable; monitor risk factors affecting finances and work force; prepare external and internal financial reports; coordinate and monitor County budgets; administer the County's long term debt; coordinate mail services; perform internal audits; monitor cash position for all County departments; and collect delinquent receivables. Program Goals and Objectives - Complete special reports, investigations, and analyses as directed by the County Administrator - Prepare debt packages for the underwriters to obtain the most advantageous interest rate possible for bonds, Water Infrastructure Finance Authority (WIFA) loans, Highway Extension/Expansion Loan Program (HELP) Loans, and improvement district bonds - Install integrated Countywide program for asset management, procurement, and work order management Program Performance Measures Special reports/analyses/investigations completed Debt packages prepared Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2006/2007 Actual FY2007/2008 Estimated 4 4 4 4 FY2006/2007 Actual FY2008/2009 Planned 4 2 FY2007/2008 Adopted FY2008/2009 Adopted 735,532 332,348 15,514 1,114,132 431,345 47,200 1,576,993 396,549 10,000 1,083,394 1,592,677 1,983,542 CHARGES FOR SERVICES 300 0 0 Operating Revenue Sub-Total 300 0 0 0 0 0 0 0 1,083,094 0 0 1,592,677 0 0 1,983,542 1,083,394 1,592,677 1,983,542 12.6 13.0 20.9 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-29 Pima County FY2008/2009 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 BUDGET Function Develop and monitor Pima County's annual budget. Manage Pima County's annual property tax assembly process. Description of Services Produce the Recommended, Tentative, and Adopted Budget schedules and books. Monitor the budget and compile monthly revenue and expenditure forecasts. Respond to management's requests for financial analyses and reports. Compile the property tax levies and rates. Work with the Assessor's and Treasurer's offices to produce the property tax roll extension, print and mail property tax statements to property owners, and answer taxpayer queries via the taxpayer telephone hotline. Program Goals and Objectives - Prepare/publish budget schedules/books in a timely manner . Budget schedules/books prepared by due dates established by the County Administrator - Publish a budget document that satisfies the Government Finance Officers Association (GFOA) guidelines for effective budget presentation . Achieve rating of proficient/outstanding for each of the GFOA review criteria . Receive the GFOA Distinguished Budget Presentation Award - Provide County residents timely and accurate information regarding real and secured personal property taxes . Compile tax rates/levies by the legislated due date . Print and mail more than 400,000 tax statements at least 17 days before the tax due date . Provide informational service via the taxpayer telephone hotline, with no taxpayer complaints about such service - Prepare reliable budget projections . Prepare General Fund budget projections within 1% of year-end audited actual revenues and expenditures Program Performance Measures Budget schedules/books produced by due dates GFOA review criteria rating of proficient/outstanding GFOA Budget Presentation Award received Tax rates/levies compiled by due date Days tax statements mailed prior to taxes due Taxpayer complaints received re: telephone hotline FYE projection vs CAFR actual (General Fund) FY2006/2007 Actual FY2007/2008 Estimated FY2008/2009 Planned yes 91 of 93 yes yes 17 0 < 1% difference yes 91 of 93 yes yes 17 0 < 1% difference yes 93 of 93 yes yes 17 0 <1% difference Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,004,774 276,257 7,420 1,055,779 337,299 6,164 1,081,245 404,579 0 1,288,451 1,399,242 1,485,824 0 0 0 0 0 1,288,451 0 0 1,399,242 0 0 1,485,824 1,288,451 1,399,242 1,485,824 14.0 14.0 14.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-30 FY2008/2009 Adopted Pima County FY2008/2009 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 FINANCIAL CONTROL & REPORTING Function Perform centralized financial reporting and accounting/finance functions for Pima County departments and funds. Monitor compliance with County policies, procedures, and federal, state, county laws and regulations. Centralized point of coordination and contact for County audits. Description of Services Monitor financial activity of County funds and departments, prepare interim and year-end financial statements for Regional Wastewater Reclamation Department, Development Services, Stadium District, Self Insurance Trust fund, and all accruals necessary for issuing financial statements. Prepare various schedules and calculations in support of the production of all audited financial statements, including the Comprehensive Annual Financial Report (CAFR). Prepare and file external and internal annual financial reports (e.g., CFO letter, Landfill Closure/Postclosure, Expenditure Limitation Report, Special District Reports, Single Audit and the Indirect Cost Allocation Report). Reconcile cash, property tax revenues, and investments with the records of the Pima County Treasurer. Respond to management's requests for financial analyses and reports. Monitor grant financial activity and grant compliance with applicable policies, procedures, laws, and regulations. Program Goals and Objectives - Meet December 31st deadline for submitting the County’s audited Comprehensive Annual Financial Report for the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting - Meet the March 31st deadline for filing the Schedule of Expenditures and Federal Awards (SEFA) as determined by OMB Circular A-133 Subpart C.320 - Revise and recommend changes to BOS Grant Policy 22.6, and begin implementation of a centralized database for capturing and monitoring County grants, for the purpose of monitoring compliance with policy and procedures - Monitor the administration of federal grants to ensure the County maintains its current classification as a low risk entity Program Performance Measures GFOA financial reporting award received SEFA deadline met Infrastructure recorded in CAFR Indirect cost allocation deadline met Wastewater Reclamation, Development Services, Stadium District, Local Transportation Assistance Fund II, and Risk Management audits completed by 10/31 Quarterly financial statements issued for Wastewater Reclamation, Development Services, and Risk Management FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes no yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,386,134 62,789 1,479,198 69,016 1,438,121 47,269 1,448,923 1,548,214 1,485,390 0 0 0 0 0 1,448,923 0 0 1,548,214 0 0 1,485,390 1,448,923 1,548,214 1,485,390 22.0 22.0 22.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-31 FY2008/2009 Adopted Pima County FY2008/2009 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 FINANCIAL MANAGEMENT & AUDIT Function Perform centralized cash analysis function for County departments, ensure that internal control processes are in place and functioning, and perform all phases of the improvement district process. Description of Services Review and analyze County cash position; plan, organize, and coordinate all phases of the improvement district process; coordinate and monitor County collection activities; and conduct routine Countywide, operational, system, and financial audits pertaining to all County departments. Program Goals and Objectives - Prepare and analyze monthly cash flow components for the major County departments - Perform internal audits on high risk areas - Plan, organize, and coordinate all phases of the improvement district process Program Performance Measures Departmental cash flow analyses prepared High risk audits completed Quarterly reports issued Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 12 5 4 18 5 4 FY2006/2007 Actual FY2008/2009 Planned 20 5 4 FY2007/2008 Adopted FY2008/2009 Adopted 883,422 43,041 6,114 1,084,271 56,513 24,000 913,701 36,958 0 932,577 1,164,784 950,659 54,920 0 0 54,920 0 0 1,421 0 0 1,421 0 0 50,000 Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 50,000 50,000 0 (7,983) 834,219 0 0 1,114,784 0 0 900,659 932,577 1,164,784 950,659 17.0 16.0 12.0 10-32 Pima County FY2008/2009 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 FINANCIAL OPERATIONS Function Perform centralized payment functions of payroll and accounts payable. Provide relevant, accurate financial data to customers on a timely basis, so there is reasonable and judicious use of County resources. Description of Services Create a systematic and consistent method of performing financial operation tasks through the establishment and maintenance of department financial procedures. Enter financial documents into the County's financial management systems, accurately and in a timely manner. Perform accounts payable functions, including paying, researching, and auditing claims. Perform payroll functions, including paying County employees and researching problems. Distribute incoming and outgoing mail accurately, in a timely manner, and in accordance with federal regulations. Administer Pima County's Family and Medical Leave Act (FMLA) procedures and tracking. Program Goals and Objectives - Provide accurate and timely payment information - Enhance confidence in the financial systems as sound tools for management and decision making - Process at least 95% of invoices within 7-10 days of receipt - Meet statutory deadlines for payroll - Adhere to federal regulations with regard to Family and Medical Leave Act Program Performance Measures Invoices processed within 7-10 working days at least 95% of the time 1099s mailed by statutory due date Incoming and outgoing mail processed within one day of receipt Employees paid in accordance with federal timelines Adhere to all federal FMLA regulations FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated yes yes yes yes yes yes yes yes yes yes n/a yes yes yes yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,500,492 168,222 13,693 1,719,813 146,079 40,400 1,739,556 143,424 7,000 1,682,407 1,906,292 1,889,980 297,827 120,000 139,200 297,827 120,000 139,200 0 0 0 0 0 1,384,580 0 0 1,786,292 0 0 1,750,780 1,682,407 1,906,292 1,889,980 29.0 33.0 33.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-33 Pima County FY2008/2009 Adopted Budget Program Summary Department: FINANCE & RISK MANAGEMENT Program: 1000 RISK MANAGEMENT Function Direct the risk management program for the County, Flood Control District, Stadium District, and Library District. This includes insurance procurement, trust fund management, risk analysis, safety/loss prevention consultations, inspections, and training. Manage Workers' Compensation, Return to Work, and Occupational Medicine programs. Comply with environmental, OSHA, and other related laws and regulations. Adjust tort and property claims, manage environmental and tort litigation, and provide funding for losses. Fund unemployment insurance and self-insured employee dental benefits. Description of Services Manage the County's trust fund and administer the self-insurance and insurance programs. Administer a comprehensive risk reduction program. Protect and conserve the County's human, financial, and physical assets. Provide funding to pay for losses without large disruptions of departmental budgets. Minimize the county's total net cost of Risk Management functions. Provide safety and loss prevention regulatory administration, training, inspection, and consulting. Conduct safety investigations and analysis. Identify safety improvements for regulatory compliance and employee/citizen safety. Provide technical support on environmental issues. Adjust, defend, and fund liability and workers' compensation claims. Represent County for reimbursement from insurance carriers. Return injured employees to work as early as safely possible. Administer the Job Retraining and Placement Program. Program Goals and Objectives - Comply with appropriate laws, rules, and policies - Reduce/prevent losses to the County and its employees - Investigate, adjust, and pay claims using industry best practices - Manage lawsuits and administrative actions to protect the interests of the County - Manage program and related funds with minimum disruption to the County's overall budget - Reduce workers' compensation losses through early return to work, transitional duty, and the Job Retraining and Placement Program - Provide occupational medical surveillance and services required by law, rule, or policy - Provide ergonomic and other safety services to departments in support of departmental safety/loss prevention - Provide coordination and compliance with the Americans with Disabilities Act - Support County Attorney's Civil Division through funding and claims management Program Performance Measures Number of department's safety inspections increased Information provided in a timely manner Undisputed bills paid within 60 days Claims accepted/denied within statutory period Trust Fund maintained at 75% confidence level FY2006/2007 Actual FY2007/2008 Estimated yes yes yes yes yes yes yes yes yes yes FY2008/2009 Planned yes yes yes yes yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,881,944 13,489,397 1,175 2,556,249 16,431,907 17,000 2,439,483 16,758,978 0 15,372,516 19,005,156 19,198,461 17,587,656 17,877,342 17,877,342 2,206,696 700,000 1,556,006 654,667 0 0 20,449,019 18,577,342 19,433,348 0 252,124 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (5,076,503) 0 (1,000,000) 0 175,690 0 0 765,113 0 15,372,516 19,005,156 19,198,461 18.0 25.5 24.0 10-34 Pima County FY 2008/2009 Adopted Budget Forensic Science Center Expenditures: 2,892,179 Revenues: FTEs 1,165,275 29.0 Function Statement: Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Mandates: ARS Title 11, Chapter 3, Article 12: County Medical Examiner Expenditures by Program Forensic Science Center 100% Sources of All Funding Department Revenue 40.29% General Fund Support 55.92% Fund Balance Decrease 3.79% 10-35 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: FORENSIC SCIENCE CENTER Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted FORENSIC SCIENCE CENTER 2,526,357 2,837,589 2,892,179 Total Expenditures 2,526,357 2,837,589 2,892,179 FORENSIC SCIENCE CENTER 1,371,104 1,041,200 1,165,275 Total Revenues Net Operating Transfers In/(Out) 1,371,104 0 1,041,200 0 1,165,275 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (216) 1,155,469 0 0 1,796,389 0 109,539 1,617,365 Total Program Funding 2,526,357 2,837,589 2,892,179 27.5 30.1 29.0 27.5 30.1 29.0 Funding by Source Revenues Staffing (FTEs) by Program FORENSIC SCIENCE CENTER Total Staffing (FTEs) 10-36 Pima County FY2008/2009 Adopted Budget Program Summary Department: FORENSIC SCIENCE CENTER Program: 1000 FORENSIC SCIENCE CENTER Function Perform investigations regarding individuals whose deaths are under the jurisdiction of the Office of the Medical Examiner as mandated by ARS Title 11, Chapter 3, Article 12: County Medical Examiner. Description of Services Perform death investigation functions to include autopsies, certifying cause and manner of death, information gathering, report preparation, and court testimony. Provide these services, upon request and for a fee, to other counties in Arizona. Program Goals and Objectives - Maintain the highest possible quality death investigation standards . Respond to no less than 75% of requests to remove bodies within 30 minutes . Complete at least 90% of cremation authorizations within 1 day . Prepare a minimum of 70% of reports within 3-4 weeks . Respond to at least 90% of outside personnel, families, etc. within 1 day . Remain within National Association of Medical Examiners autopsy rate standard guidelines of no more than 250 autopsies per year per pathologist Program Performance Measures Requests to remove bodies responded to within 30 minutes Autopsies per pathologist Reports prepared within 3-4 weeks Cremation authorization completed within 1 day Respond to outside personnel, families, etc. within 1 day FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 60% 65% 75% 188 60% 75% 70% 205 65% 80% 80% 213 70% 90% 90% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,959,209 535,462 31,686 2,369,214 435,375 33,000 2,416,846 470,333 5,000 2,526,357 2,837,589 2,892,179 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTEREST Grant Revenue Sub-Total 0 0 3,614 1,368,767 1,037,700 1,157,700 2,121 3,500 3,500 1,370,888 1,041,200 1,164,814 216 0 461 216 0 461 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (216) 1,155,469 0 0 1,796,389 0 109,539 1,617,365 2,526,357 2,837,589 2,892,179 27.5 30.1 29.0 10-37 This page intentionally left blank. 10-38 Pima County FY 2008/2009 Adopted Budget Human Resources Expenditures: 2,705,605 Revenues: FTEs 1,500 38.0 Function Statement: Formulate and carry out policies relative to personnel administration and provide the full range of personnel services including recruitment and selection, classification, compensation and benefits, training, labor relations, affirmative action reporting, records maintenance, investigations and audits, and employment rights. Mandates: ARS Title 11-351: Definitions; Title 11-352: Adoption of limited County Employee Merit System by Resolution; Removal of Certain Administrative Positions by Resolution; Title 11353: County Employee Merit System Commission; Members; Terms; Vacancies; Title 11354: Powers and Duties of the Commission; Title 11-355: Minimum Qualifications for Employment; and Title 11-356: Dismissal, Suspension or Reduction in Rank of Employees; Appeals; Hearings Expenditures by Program Staff Services 19.24% Comp/Benefits/Class 38.39% Recruit/Employment Rights 42.37% Sources of All Funding Department Revenue 0.06% General Fund Support 99.94% 10-39 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: HUMAN RESOURCES Expenditures by Program COMPENSATION/BENEFITS/CLASSIFICATION FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 1,028,479 1,057,754 1,038,736 RECRUITMENT/EMPLOYMENT RIGHTS 936,416 1,117,002 1,146,410 STAFF SERVICES 392,098 577,118 520,459 2,356,993 2,751,874 2,705,605 Total Expenditures Funding by Source Revenues COMPENSATION/BENEFITS/CLASSIFICATION 1,866 7,350 0 STAFF SERVICES 4,515 1,500 1,500 Total Revenues Net Operating Transfers In/(Out) 6,381 0 8,850 0 1,500 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 2,350,612 0 0 2,743,024 0 0 2,704,105 Total Program Funding 2,356,993 2,751,874 2,705,605 Staffing (FTEs) by Program COMPENSATION/BENEFITS/CLASSIFICATION RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES Total Staffing (FTEs) 10-40 16.3 13.7 14.2 17.3 15.4 16.4 7.3 8.4 7.4 40.9 37.5 38.0 Pima County FY2008/2009 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 COMPENSATION/BENEFITS/CLASSIFICATION Function Develop and maintain classification, compensation, and benefits plans. Description of Services Perform position audits and major classification studies; market evaluations, salary surveys, and compensation review; benefits advocacy; contract development, negotiations, and renewals; benefits enrollment; and special program coverage plans. Program Goals and Objectives - Ensure all County employees are working within properly defined classifications - Ensure equal pay for equal work via a fair and equitable compensation plan - Provide the best available benefits and insurance coverage and associated costs - Provide Wellness and Employee Assistance Programs for employee participation and well-being Program Performance Measures Average cost to process and maintain benefits per employee Average cost for processing reallocation requests Employees enrolled in health benefits coverage Major classification/compensation reviews Position/pay equity audits performed Wellness and Employee Assistance Programs provided Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated $70.73 $70.00 $70.55 $737 6,038 157 272 yes $744 6,158 175 250 yes $904 6,186 100 250 yes FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 735,449 290,741 2,289 802,936 251,068 3,750 847,870 187,116 3,750 1,028,479 1,057,754 1,038,736 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 0 5,000 0 1,866 2,350 0 1,866 7,350 0 0 0 0 0 0 1,026,613 0 0 1,050,404 0 0 1,038,736 1,028,479 1,057,754 1,038,736 16.3 13.7 14.2 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-41 Pima County FY2008/2009 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 RECRUITMENT/EMPLOYMENT RIGHTS Function Provide staffing and testing services for Pima County. Establish, monitor, and interpret Board of Supervisors rules and policies. Respond to employee complaints and concerns. Provide Americans with Disabilities Act (ADA) program services and serve as administrative staff for the Merit System Commission. Description of Services Review and advertise requests to fill positions. Screen and test applicants. Develop and interpret rules and policies. Provide mediation services. Investigate employee complaints and grievances, and recommend corrective action. Provide staff support to the Merit System Commission for appeals. Review and monitor ADA accommodation issues. Develop and interpret the Merit System Rules and Personnel Policies, and other policies and procedures pertaining to personnel administration. Program Goals and Objectives - Develop, edit, and publish a system of personnel administration for Board approval in compliance with federal/state law - Maintain an effective mediation program in order to resolve complaints at the lowest level - Maintain a safe and secure work place and a zero tolerance for discrimination and violence in the work place - Identify and ensure the hiring of the most qualified and suitable candidates - Assist departments in maintaining a proper level of staffing for service delivery - Provide reasonable accommodations for applicants and employees in compliance with the ADA Program Performance Measures Average cost for processing applications Average cost to resolve employment rights matters Certified lists received to fill vacancies Formal employee complaints/actions Rules and policies interpreted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated $41.97 $467 1,292 152 2,334 $52.21 $470 1,250 160 2,500 FY2006/2007 Actual Total Program Funding Program Staffing (FTEs) $38.00 $470 1,250 160 2,500 FY2007/2008 Adopted FY2008/2009 Adopted 807,531 127,842 1,043 945,042 168,210 3,750 1,025,329 117,331 3,750 936,416 1,117,002 1,146,410 0 0 0 0 0 936,416 0 0 1,117,002 0 0 1,146,410 936,416 1,117,002 1,146,410 17.3 15.4 16.4 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2008/2009 Planned 10-42 Pima County FY2008/2009 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 STAFF SERVICES Function Provide mandatory training, affirmative action reporting, labor relations, and departmental payroll, contracts, and invoice services. Serve as the custodian of official personnel records and official Secretary to the Merit Commission. Maintain secured official personnel files for employees. Review and process personnel action forms. Administer the employee discount program. Description of Services Train managers/supervisors on federal, state, and County mandates. Report on the makeup of the County's workforce. Certify/notarize requests for public personnel records and information. Administer all financial obligations for the department. Maintain a records center for housing and accessing official personnel files for County employees. Sell bus passes and discount tickets. Program Goals and Objectives - Train managers and supervisors to enhance performance and communicate organizational expectations - Ensure accurate and timely processing of all financial records - Ensure personnel records and files are maintained as established by the State Retention and Disposition Schedules - Report on the County's workforce makeup in accordance with federal requirements Program Performance Measures Records scheduled for compliance reviews Management training sessions held Full-time women/minorities employees Affirmative action reports Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2006/2007 Actual FY2007/2008 Estimated FY2008/2009 Planned 1,500 93 2,659/2,125 5 1,000 160 2,660/2,130 5 1,000 180 2,660/2,130 5 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 343,295 48,803 0 528,408 45,960 2,750 441,056 78,153 1,250 392,098 577,118 520,459 CHARGES FOR SERVICES 1,533 1,500 1,500 MISCELLANEOUS 2,982 0 0 4,515 1,500 1,500 0 0 0 0 0 387,583 0 0 575,618 0 0 518,959 392,098 577,118 520,459 7.3 8.4 7.4 Total Program Expenditures Program Funding by Source Revenues Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-43 This page intentionally left blank. 10-44 Pima County FY 2008/2009 Adopted Budget Information Technology Expenditures: 11,477,086 Revenues: FTEs 5,566,173 129.7 Function Statement: Manage the County's mainframe computer, network servers, wide area network, wireless (radio) communications, and telecommunications. Direct the development of application systems and the acquisition of computer hardware/software. Support the application systems and direct the licensing of hardware/software. Implement information technology standards and security procedures. Manage franchise licensing and contract coordination for cable, fiber, cellular, and competitive local exchange carriers. Train County employees in the use of computer software and hardware. Provide a central help desk function for computer hardware and software problem resolution. Coordinate all Pima County Information Technology activities with various agencies and the general public. Mandates: None Expenditures by Program IT Enhancement 3.27% Communications 42.71% Information Technology 54.02% Sources of All Funding Fund Balance Decrease 2.28% Department Revenue 48.50% General Fund Support 49.22% 10-45 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: INFORMATION TECHNOLOGY Expenditures by Program COMMUNICATIONS FY2006/2007 Actual 4,117,116 FY2007/2008 Adopted FY2008/2009 Adopted 4,132,086 4,901,723 INFORMATION TECHNOLOGY 5,889,245 6,618,318 6,200,620 IT ENHANCEMENT 1,665,259 1,547,200 374,743 Total Expenditures 11,671,620 12,297,604 11,477,086 3,423,036 4,528,651 4,787,253 776,554 684,884 778,920 Total Revenues Net Operating Transfers In/(Out) 4,199,590 2,040,000 5,213,535 1,547,200 5,566,173 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (82,174) 5,514,204 0 (845,877) 6,382,746 0 261,564 5,649,349 Funding by Source Revenues COMMUNICATIONS INFORMATION TECHNOLOGY Total Program Funding 11,671,620 Staffing (FTEs) by Program COMMUNICATIONS INFORMATION TECHNOLOGY Total Staffing (FTEs) 10-46 12,297,604 11,477,086 25.1 27.0 28.1 95.5 110.0 101.6 120.6 137.0 129.7 Pima County FY2008/2009 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 COMMUNICATIONS Function Provide communications services (voice, data, and wireless) for Pima County government. Provide for the planning, installation, and maintenance of the County's high-speed network and storage infrastructure. Provide wireless communications services, including radio, for Pima County government. Description of Services Provide voice (telephone), data, data storage, and wireless radio communication networks, and associated services to Pima County departments. Develop charts, diagrams, and inventories of equipment for the purpose of determining capacity and developing long range plans for network growth. Participate in the planning for wiring of new and remodeled facilities to ensure they meet current and future communications requirements. Provide Internet connectivity and install and manage firewall and virus protection software. Assist in the development and management of Countywide fiber and wireless networks. Program Goals and Objectives - Provide the highest quality phone services at the lowest possible cost - Initiate, maintain, and follow communication procedures pertaining to customer service, standardization for contractors, and long-range planning as technology warrants - Coordinate all County cell telephone contracts and usage - Absorb and improve processes for communications usage billing - Provide an electronic data and storage network infrastructure to support the growing demands of County departments - Provide wireless communications services for all County departments Program Performance Measures Telephone repairs completed within 4 hours of request Service orders documented Satisfaction as determined by follow-up calls FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 100% 100% 100% 100% 95% 100% 95% 100% 95% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,475,091 2,550,026 91,999 1,625,176 2,502,410 4,500 1,541,200 3,353,363 7,160 4,117,116 4,132,086 4,901,723 133 0 0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES 133 0 0 3,197,284 4,458,348 4,640,898 INTEREST 76,623 37,500 76,000 MISCELLANEOUS 33,543 32,803 70,355 MEMO REVENUE Special Programs Revenue Sub-Total 115,453 0 0 3,422,903 4,528,651 4,787,253 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 292,567 401,513 0 (845,877) 449,312 0 (113,179) 227,649 4,117,116 4,132,086 4,901,723 25.1 27.0 28.1 10-47 Pima County FY2008/2009 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 INFORMATION TECHNOLOGY Function Provide a secure and cost effective platform for the processing and storage of the electronic information resources of Pima County. Provide technical support for mainframe and networked servers including: networked PCs, network printers, other peripheral equipment, and software. Support the automation needs of County departments. Provide a high-speed, secure, and cost effective electronic data communications network and a global e-mail facility for Pima County. Maintain the Pima County Internet Web page, fax server, and e-commerce services. Provide technical assistance to client departments in the areas of project management, applications development, and procurement as well as training services. Coordinate and monitor the acquisition of computer hardware and software for County departments. Coordinate and administer contracts for antenna, cellular telephone tower, competitive local exchange carriers (CLECs), and cable companies using County facilities and rights of way. Description of Services Provide online transaction processing, offline processing, database services, central data communications, high speed laser printing services, forms design, and security for accessing stored data. Provide classroom and individual instruction on PCs and PC software applications. Provide a Help Desk function to assist supported clients with software and hardware. Install new computer hardware and software for clients. Provide support to County departments that lack the resources to implement needed technology. Maintain the Pima County Internet Web page and assist departments in providing links to various areas. Coordinate the acquisition of computer hardware and software for County departments using standardized configurations and specifications. Coordinate and administer contracts for antenna, cellular telephone tower, CLECs, and cable companies using County facilities and rights of way. Program Goals and Objectives - Provide centralized development, support, and maintenance of computer application program platforms for both mainframe and open systems - Provide a centralized repository for information and information processing services including online and offline processing of transactions and database services - Provide a central point-of-contact for installation, configuration, and other problem solving for users of Pima County Information Technology systems - Provide administrative direction for information technology Countywide - Coordinate Countywide computer hardware and software acquisition and licensing - Resolve citizen complaints against cable companies within two business days Program Performance Measures Scheduled outages per year Scheduled outages at UPHH at Kino per year Time online system is available PC repairs completed in 2 workdays Citizen complaints against cable companies resolved within two business days Time application servers are available Time County backbone is available Time Internet is available FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 8 16 99% 95% 96% 9 16 99% 95% 96% 12 16 99% 96% 98% 95% 99% 99% 95% 99% 99% 98% 99% 99% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,851,838 1,673,542 363,865 4,700,479 1,904,544 13,295 4,233,961 1,963,047 3,612 5,889,245 6,618,318 6,200,620 776,554 684,884 778,920 776,554 684,884 778,920 0 0 0 0 0 5,112,691 0 0 5,933,434 0 0 5,421,700 5,889,245 6,618,318 6,200,620 95.5 110.0 101.6 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Program Funding Funding Total Program Staffing (FTEs) 10-48 Pima County FY2008/2009 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 IT ENHANCEMENT Function Address the ongoing need to maintain, enhance, and expand the County's information systems by funding approved information technology improvements. Description of Services Provide a source of funding for various specific information technology projects designated during the County's budget process. Program Goals and Objectives - Provide funds for approved information technology improvements Program Performance Measures Funds appropriated Funds expended New projects funded Projects completed FY2006/2007 Actual FY2007/2008 Estimated $2,040,000 $1,665,259 3 2 $1,547,200 $1,547,200 5 4 FY2008/2009 Planned $374,743 $374,743 0 2 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 75,071 198,621 1,391,567 0 1,547,200 0 0 374,743 0 1,665,259 1,547,200 374,743 2,040,000 1,547,200 0 0 0 0 0 374,743 0 1,665,259 1,547,200 374,743 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (374,741) 0 10-49 FY2008/2009 Adopted This page intentionally left blank. 10-50 Pima County FY 2008/2009 Adopted Budget Non Departmental Expenditures: 154,100,091 Revenues: FTEs 63,019,982 0.0 Function Statement: Record and report the receipt, transfer, and/or payment transactions for Non Departmental, General Government Revenues, Contingency, General Fund Debt Service, Debt Service, Employee Benefit Liability Fund, and Improvement Districts activities. (Note: Total revenue for this department amounts to $507,360,643 with $444,340,661 coming from general government revenues used to support General Fund operations. The difference between these amounts, or $63,019,982, is the amount to be considered as departmental revenue.) Mandates: None Expenditures by Program Employee Benefit Liability Fund 0.65% Non Departmental 5.55% Improvement Districts 0.06% General Government Revenues 0.46% Contingency 24.20% General Fund Debt Service 3.86% Debt Service 65.22% Sources of All Funding Hotel Tax Proceeds MTCVB Improvement Districts 2.84% 0.06% General Government Revenues Misc Revenue-General 0.46% Fund Debt Svc 0.02% 1.46% Non Departmental 1.25% SIR 1.87% General Fund Debt Service 24.20% Contingency 0.65% Employee Benefit 1.97% Jail Debt Service 28.93% Debt Service Debt Service Revenue 36.29% General Fund Support 28.78% Operating Transfers In 31.55% 10-51 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: NON DEPARTMENTAL Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted CONTINGENCY 4,249,002 40,179,855 37,295,033 DEBT SERVICE 68,616,019 77,945,345 100,521,623 EMPLOYEE BENEFIT LIABILITY FUND 1,000,000 1,000,000 1,000,000 GENERAL FUND DEBT SERVICE 3,020,759 5,935,109 5,941,559 GENERAL GOVERNMENT REVENUES 488,824 705,000 705,000 IMPROVEMENT DISTRICTS 968,388 0 91,324 8,206,358 7,487,225 8,545,552 86,549,350 133,252,534 154,100,091 NON DEPARTMENTAL Total Expenditures Funding by Source Revenues CONTINGENCY 2,141,990 300,000 0 DEBT SERVICE 50,352,031 57,259,988 58,171,572 7,081 25,000 25,000 416,538,517 432,097,282 444,340,661 527,773 560,124 448,619 4,577,178 4,713,836 4,374,791 474,144,570 (1,963,712) 494,956,230 5,327,620 507,360,643 30,729,862 0 (3,608,042) (382,023,466) 0 (1,004,500) (366,026,816) 0 6,011,663 (390,002,077) 86,549,350 133,252,534 154,100,091 GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES IMPROVEMENT DISTRICTS NON DEPARTMENTAL Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program Total Staffing (FTEs) 0.0 10-52 0.0 0.0 Pima County FY2008/2009 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 CONTINGENCY Function Provide funding for emergencies or unforeseen needs that may arise during the year. Provide reserve funds for programs/projects which may be implemented during the fiscal year. Description of Services Account for all transactions which occur throughout the year within various detail funds. The Budget Stabilization Fund was established to address potential deficits and tentative funding needs in County departments. The Property Tax Rate Stabilization Special Revenue Fund was established in fiscal year 2006/07 to provide for future stabilization of the primary and combined property tax rates. The Tax Reduction and Debt Retirement Fund was established to reduce cash flow borrowing and to reduce or offset future property tax rate increases. Carryover items and unreserved contingency funding are also reflected in this program. Program Goals and Objectives - Keep the Board of Supervisors informed of the status of funds throughout the year Financial Highlights and Significant Issues General Fund Reserve is budgeted at $24,024,720. Unreserved contingency funds are included in the budget to provide flexibility for the Board to respond to changing needs and unforeseen circumstances. The Fiscal Year 2008/2009 County Administrator's Recommended Budget amount of $1,000,000 for unreserved contingency was reduced by $244,468 for additional Outside Agency funding by the Board of Supervisors, resulting in a budgeted amount of $755,532. The additional Outside Agency funding includes the following: Community Food Bank Metropolitan Education Commission Mobile Meals of Tucson University of Arizona - Social Justice Project Our Family Services, Inc. - Skrappy's Planned Parenthood of Southern Arizona, Inc. Southern Arizona AIDS Foundation Southwest Fair Housing Council Voices - 110 degrees Arivaca Coordinating Council Pio Decimo Center El Tour de Tucson Total $ 100,000 38,000 20,000 20,000 10,000 10,000 10,000 10,000 10,000 8,063 6,905 1,500 __________ $ 244,468 The Budget Stabilization Fund provides for the following expenditures: Additional 2.7 Percent General Fund Reduction Qwest Settlement Solid Waste Operating Loss Critical Path County Attorney Grant Reductions Superior Court Grant Reductions Justice Courts Tucson - Pro Tem Costs Total $ 7,234,063 1,742,000 1,000,000 375,000 302,639 194,886 58,880 __________ $ 10,907,468 Carryovers from Fiscal Year 2007/08: County Attorney - Employer Sanctions, Moving, and FFE Various Departments - Facilities Improvements Finance - ERP Consultants Procurement - MWBE Disparity Study Community Services - Youth Programs Forensic Science Center - Van Total $ 700,000 699,480 73,000 56,700 50,133 28,000 ________ $ 1,607,313 The Property Tax Rate Stabilization Special Revenue Fund will transfer out $8.6 million to the General Fund. 10-53 Pima County FY2008/2009 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 CONTINGENCY Program Performance Measures Monthly accounting reconciliations performed Status report updated for each transaction FY2006/2007 Actual FY2007/2008 Estimated 12 yes 12 yes FY2008/2009 Planned 12 yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 141,150 4,107,852 2,406,078 37,773,777 0 37,295,033 4,249,002 40,179,855 37,295,033 2,122,990 300,000 0 19,000 0 0 2,141,990 300,000 0 0 0 0 3,200,000 5,300,000 (8,600,000) 0 (3,200,000) 2,107,012 0 0 34,579,855 0 8,600,000 37,295,033 4,249,002 40,179,855 37,295,033 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-54 Pima County FY2008/2009 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 DEBT SERVICE Function Account for the accumulation of resources for the payment of general long term debt principal and interest. Description of Services Manage the debt for Flood Control, Transportation bonds, Transportation HELP loans, General Obligation bonds, and lease purchase of the Public Works Building and Legal Services Building. (Note: See the Long Term Debt Service Schedule portion, in the Supplemental Information section, for the Reconciliation of Long Term Debt to Budgeted Debt Service Expenditures.) Program Goals and Objectives - Account for long term debt and provide payment in an accurate and timely manner Program Performance Measures Transactions accurately recorded FY2006/2007 Actual FY2007/2008 Estimated 100% 100% FY2008/2009 Planned 100% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted SUPPLIES AND SERVICES 68,616,019 77,945,345 100,521,623 68,616,019 77,945,345 100,521,623 48,722,260 56,252,488 57,164,072 17,587 7,500 7,500 1,612,184 1,000,000 1,000,000 Operating Revenue Sub-Total 50,352,031 57,259,988 58,171,572 Net Operating Transfers In/(Out) 19,375,162 21,689,857 44,581,093 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (1,111,174) 0 0 (1,004,500) 0 0 (2,231,042) 0 68,616,019 77,945,345 100,521,623 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source Revenues TAXES INTERGOVERNMENTAL INTEREST Total Program Funding Program Staffing (FTEs) 10-55 Pima County FY2008/2009 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 EMPLOYEE BENEFIT LIABILITY FUND Function Provide a centralized account to fund employee benefit payoffs. Description of Services Consolidate into one centralized account the payoff to terminating and retiring employees of up to 240 hours of unused vacation leave and the allowable percentage of accumulated sick leave, as provided by Pima County Personnel Policies. Program Goals and Objectives - Ensure that appropriate funds are budgeted to cover payoffs to employees required by County policies Program Performance Measures Required employee payoffs funded FY2006/2007 Actual FY2007/2008 Estimated yes yes FY2008/2009 Planned yes FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES 1,000,000 1,000,000 1,000,000 Total Program Expenditures Program Funding by Source 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 0 0 0 0 0 0 0 0 0 1,000,000 1,000,000 1,000,000 0.0 0.0 0.0 Program Expenditures by Object Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-56 FY2008/2009 Adopted Pima County FY2008/2009 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 GENERAL FUND DEBT SERVICE Function Record and report the annual debt service on major General Fund lease purchases. Description of Services Manage the debt service pertaining to the lease purchase of the County jail facility, the Bank of America Plaza, the Justice Building Project, and the Jackson Learning Center Project. Program Goals and Objectives - Manage the General Fund debt service and provide payment in an accurate and timely manner Financial Highlights and Significant Issues General Fund Debt Service requirements are summarized as follows: Principal & Interest Fiscal Charges $3,027,435 $5,600 $3,033,035 -- $2,908,524 Jail Facility Bank of America Plaza/ Justice Building/Jackson Learning Center $2,908,524 Program Performance Measures Transactions accurately recorded Total FY2006/2007 Actual FY2007/2008 Estimated 100% 100% FY2008/2009 Planned 100% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted SUPPLIES AND SERVICES 3,020,759 5,935,109 5,941,559 3,020,759 5,935,109 5,941,559 7,081 25,000 25,000 7,081 25,000 25,000 3,020,635 3,014,260 3,033,035 0 0 2,895,849 0 0 2,883,524 3,020,759 5,935,109 5,941,559 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTEREST Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (6,957) 10-57 Pima County FY2008/2009 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 GENERAL GOVERNMENT REVENUES Function Record all revenues associated with the General Fund that are not generated by specific departments. Description of Services Forecast and monitor General Fund revenues and advise County management of any anticipated changes in revenue or the County's revenue base. (Note: See the Summary of Other Financing Sources and Interfund Transfers, in the State Reports section, for details regarding Net Operating Transfers Out.) Program Goals and Objectives - Provide timely and accurate revenue information to County management - Ensure that earned revenues are actually received Program Performance Measures Revenue status reports produced Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 9 9 FY2006/2007 Actual FY2008/2009 Planned 9 FY2007/2008 Adopted FY2008/2009 Adopted 488,824 705,000 705,000 488,824 705,000 705,000 252,312,208 267,736,461 282,337,345 2,779,842 2,911,312 2,940,425 143,145,173 145,641,619 141,573,920 Revenues TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES 13,579,610 13,239,330 15,338,794 INTEREST 3,296,899 2,190,000 1,770,177 MISCELLANEOUS 1,424,785 378,560 380,000 Operating Revenue Sub-Total 416,538,517 432,097,282 444,340,661 Net Operating Transfers In/(Out) (28,296,992) (25,116,373) (9,284,266) 0 0 (387,752,701) 0 0 (406,275,909) 0 0 (434,351,395) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 488,824 705,000 705,000 0.0 0.0 0.0 10-58 Pima County FY2008/2009 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 IMPROVEMENT DISTRICTS Function Account for the accumulation and the transfer of funds for repayment of interfund loans for Improvement Districts. Description of Services Accumulate funds for La Cholla Boulevard, Camino Ojo de Agua, and Hayhook Ranch Improvement Districts. Cost transfer funds to appropriate County departments for interfund loan repayment. (Note: Prior to fiscal year 2007/08, Improvement District loan payments were budgeted in the Debt Service Fund.) Program Goals and Objectives - Account for Improvement District interfund loan funds accumulation and transfer to proper County departments Program Performance Measures Transactions accurately recorded Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated n/a 100% FY2006/2007 Actual FY2008/2009 Planned 100% FY2007/2008 Adopted FY2008/2009 Adopted 968,388 0 91,324 968,388 0 91,324 520,999 560,124 448,619 6,774 0 0 527,773 560,124 448,619 (262,517) (560,124) Revenues SPECIAL ASSESSMENT INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 703,132 0 0 0 0 0 (357,295) 0 968,388 0 91,324 0.0 0.0 0.0 10-59 Pima County FY2008/2009 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 NON DEPARTMENTAL Function Budget and provide for expenditure and/or revenue authority for specified General Fund programs, projects, and items for which no direct responsibility has been assigned to any single department. Report the General Fund portion of self insurance reserve (SIR) payments. Description of Services Report the receipt of the Transient Lodging Excise Tax revenues and the payment of $4,374,791 to the Metropolitan Tucson Convention & Visitors Bureau (MTCVB). This tax is only charged to hotels/motels located in unincorporated areas of Pima County. Provide expenditure authority for dues to the County Supervisors Association of $83,686 and the U.S. Mexico Border Counties Coalition of $12,300, and Lobbyist costs of $42,700. Provide expenditure authority of $191,636 for Special Projects, $28,620 for Bond Oversight, $745,000 for network infrastructure, $1,143,631 for employee insurance adjustments, and $1,923,188 for the General Fund portion of self insurance costs. Program Goals and Objectives - Provide and account for all Non Departmental activities Financial Highlights and Significant Issues Legislation from the state of Arizona (A.R.S. 42-6108) allowing the County to increase its transient lodging excise (hotel/motel) tax from 2% to 6% became effective on August 12, 2005. In response to this legislation, the Board of Supervisors approved the increase of the County’s hotel/motel tax rate to 6% starting on January 1, 2006. Hotel/motel tax revenues are distributed to tourism (50%), the Stadium District (34%) and economic development (16%). Program Performance Measures Transactions accurately recorded FY2006/2007 Actual FY2007/2008 Estimated 100% 100% FY2008/2009 Planned 100% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 0 8,206,358 0 7,487,225 1,143,631 7,401,921 8,206,358 7,487,225 8,545,552 4,577,178 4,713,836 4,374,791 4,577,178 4,713,836 4,374,791 0 0 0 0 0 3,629,180 0 0 2,773,389 0 0 4,170,761 8,206,358 7,487,225 8,545,552 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-60 Pima County FY 2008/2009 Adopted Budget Procurement Expenditures: 2,278,019 Revenues: FTEs 6,000 32.5 Function Statement: Procure all materials and services for County departments, except as specified by delegation pursuant to the procurement code or under the small purchase procedure. Administer the County Minority/Woman-Owned Business Enterprise Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Pima County Living Wage Ordinance 2002-1 through assistance, review, and monitoring of eligible Pima County contracts. Manage the contracts review approval process. Provide vendor/business assistance and education to vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Mandates: ARS Title 11: Counties, Title 34: Public Buildings and Improvements; Pima County Code Title 11: Procurement Code, Title 20: Minority and Woman-Owned Business Enterprise Code; and Board of Supervisors Policy D29 Purchasing/Printing Expenditures by Program Vendor Relations & MWBE 10.55% Administration 26.20% Materials & Services 36.91% Design & Construction 26.34% Sources of All Funding Department Revenue 0.26% General Fund Support 99.74% 10-61 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: PROCUREMENT Expenditures by Program ADMINISTRATION FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 518,950 612,334 DESIGN & CONSTRUCTION 596,888 0 603,781 600,006 MATERIALS & SERVICES 889,823 946,928 840,868 VENDOR RELATIONS & MWBE 125,746 246,687 240,257 1,534,519 2,409,730 2,278,019 0 Total Expenditures Funding by Source Revenues ADMINISTRATION 543 0 DESIGN & CONSTRUCTION 136 0 0 MATERIALS & SERVICES 191 0 0 VENDOR RELATIONS & MWBE 125 0 6,000 Total Revenues Net Operating Transfers In/(Out) 995 0 0 0 6,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,533,524 0 0 2,409,730 0 0 2,272,019 Total Program Funding 1,534,519 2,409,730 2,278,019 Staffing (FTEs) by Program ADMINISTRATION DESIGN & CONSTRUCTION MATERIALS & SERVICES VENDOR RELATIONS & MWBE Total Staffing (FTEs) 10-62 8.5 9.0 9.0 8.4 8.0 8.0 13.0 13.0 11.5 3.9 4.0 4.0 33.8 34.0 32.5 Pima County FY2008/2009 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 ADMINISTRATION Function Administer all functions of the Procurement Department. Provide support to each function to meet the needs of the department. Conduct contracts review. Description of Services Provide general management for all aspects of the Procurement function in Pima County, as defined in the Pima County Code and Board of Supervisors Policies. Implement practice, competency and systems changes, and associated training, to promote retention of employees and generate significant productivity improvements. Identify enhancement projects that are also expected to be of value to other departments. Provide services to other agencies and the community in general. Participate in the Southern Arizona Strategic Procurement Alliance and other cooperative alliances to identify collaborative procurement opportunities, leverage procurement volume and agency productivity, establish purchase agreements that may be utilized by other regional public procurement agencies, and exchange and promote the use of advanced and strategic practices and initiatives. Provide a centralized control point where all contracts are reviewed for compliance with the Pima County Procurement Code, policies, and procedures prior to execution. Oversee contracts processing and enter relevant data into the contracts maintenance and Synergen systems. Provide contracts training to departments. Maintain and distribute the Procurement Policy and Procedures Manual. Administer the County Procurement Card (PCard) Program. Implement Countywide as a strategy to reduce Finance Department payment transactions, improve visibility of purchased items, and provide opportunities to consolidate and bid like items for improved pricing and control. Upgrade and maintain the department systems for vendors, users, Synergen, and electronic contracts. Maintain and update the department Internet and Intranet websites. Maintain Pima County’s Intranet home page. Publish solicitations, notice of awards, and other related documents online. Maintain the PCard website for card administrators and users. Arrange and setup multi-media presentations for County departments. Coordinate online reverse and surplus property auctions. Conduct online Countywide and vendor satisfaction surveys. Provide long term Internet and Intranet strategy planning and IT project management. Serve on Countywide e-Government/Systems committee. Program Goals and Objectives - Provide procurement training sessions to County departments - Implement the PCard Countywide to enhance cost control, facilitate department needs, and reduce payables transactions - Review PCard transactions to identify contract opportunities and non-compliant purchases - Identify PCard contract opportunities - Update users to Office 2007 Program Performance Measures Procurement training sessions provided PCard department implementation PCard transactions reviewed PCard contract opportunities identified Users updated to Office 2007 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 12 40% 5,533 $1,119,549 0 10 60% 7,200 $279,000 0 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Planned 16 80% 8,400 $325,500 15 FY2008/2009 Adopted 500,733 18,217 591,678 20,656 577,934 18,954 518,950 612,334 596,888 543 0 0 543 0 0 0 0 0 0 0 518,407 0 0 612,334 0 0 596,888 518,950 612,334 596,888 8.5 9.0 9.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-63 Pima County FY2008/2009 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 DESIGN & CONSTRUCTION Function Procure design, construction, and related services for all County departments. Consult with Public Works departments and Facilities Management regarding solicitations, project management, and contracts administration. Description of Services Procure construction, architectural, engineering, and related services for the Public Works, Facilities Management, Wastewater Reclamation, Transportation, Environmental Quality, and Natural Resources, Parks and Recreation Departments and the Regional Flood Control District. Also provide services to Development Services. Identify salient issues and unique characteristics associated with each alternative project delivery methods (APDM) project. In conjunction with the County Attorney, research, develop, or tailor correspondingly appropriate solicitation and contract language for both consulting and construction contracts. Manage the procurement and evaluation process, draft award documents, and manage the contract signature process, while ensuring that everything is consistent with law and policy. Process all change orders and amendments for construction, architectural, engineering, and related contracts. Craft appropriate documents. Assign and manage the appropriate approval/signature process. (Note: Prior to fiscal year 2007/08, all Design & Construction program expenditures were charged directly to other departments. Effective fiscal year 2007/08, Design & Construction program expenditures remain in the department and their services are part of the Full Cost Allocation Plan.) Program Goals and Objectives - Improve cycle times for requisitions . Reduce number of requisitions greater than 90 days old - Update/improve procedures Program Performance Measures Requisitions greater than 90 days old Procedures updated/improved Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Estimated 7 60% 5 100% FY2006/2007 Actual PERSONAL SERVICES SUPPLIES AND SERVICES FY2008/2009 Planned 4 100% FY2007/2008 Adopted FY2008/2009 Adopted 0 0 574,927 28,854 574,599 25,407 0 603,781 600,006 136 0 0 136 0 0 0 0 0 0 0 603,781 0 0 600,006 0 603,781 600,006 8.4 8.0 8.0 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 (136) Total Program Funding Program Staffing (FTEs) 10-64 Pima County FY2008/2009 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 MATERIALS & SERVICES Function Provide tactical and strategic guidance to all County departments regarding centralized procurement and de-centralized purchasing on a wide variety of materials and complex services, with the exception of Design and Construction Services. Act as the central interpretive authority regarding Procurement policy, code, procedure, and practice. Description of Services Establish and maintain purchase agreements for all County departments utilizing specifications provided by the requesting department(s) and procurement processes prescribed by the Pima County Procurement Code and Board of Supervisors Procurement Policies. Procure all materials and services required by the County with the exception of construction related requirements that are procured by the Design and Construction Division. Implement practice and competency improvements and continuous improvement processes to offset the increasing number of purchase requisitions and improve current performance. As requested and necessary, provide to all County departments formal training, guidance, and support regarding their procurement related responsibilities. Emphasis is placed on the development of specifications which significantly impact costs and supplier performance and compliance with procurement related law, policy, and procedures. Perform periodic audits of operating department procurement and purchasing activities and provide guidance regarding desirable corrective actions to department directors, heads, and elected officials. Develop procurement procedures and make recommendations to the County Administrator regarding procurement related processes and Administrative Procedures. Program Goals and Objectives - Improve requisition cycle time . Reduce the number of requisitions greater than 90 days old - Continue consolidating purchase requirements to attract competent suppliers and reduce direct and indirect costs . Maintain delivery requirements by combining individual requisitions and discrete purchase orders into blanket contracts - Continue to receive national Procurement Agency awards Program Performance Measures Average requisitions more than 90 days old per week Purchase order percentage of total purchase orders and blanket contracts National Procurement Agency awards received Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 3 5% 3 5% 2 5% 2 2 2 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 861,873 27,950 905,612 41,316 788,528 52,340 889,823 946,928 840,868 191 0 0 191 0 0 0 0 0 0 0 889,632 0 0 946,928 0 0 840,868 889,823 946,928 840,868 13.0 13.0 11.5 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-65 Pima County FY2008/2009 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 VENDOR RELATIONS & MWBE Function Manage Pima County Vendor Relations, Minority/Women-Owned Business Enterprise (MWBE), and Living Wage Compliance programs as mandated by Pima County Ordinances 1997-44 and 2002-1. Ensure compliance with the Living Wage Ordinance through assistance, review, and monitoring of eligible Pima County contracts. Assist Pima County departments with MWBE compliance in design and construction projects and in the procurement of goods and services. Track dollars spent on and procurement opportunities offered in County MWBE efforts. Description of Services MWBE Program: Provide MWBEs with assistance in conducting business with Pima County, including notification of procurement opportunities, bid preparation, training, bonding, and insurance information. Review all County construction projects for MWBE participation. Set individual project goals. Attend pre-bid and pre-construction meetings to facilitate MWBE utilization and reporting on eligible projects. Evaluate MWBE participation in professional service and architectural and engineering (A & E) contract proposals and assign points in the evaluation process. Maintain a list of certified MWBE businesses. Assist MWBE vendors in certification efforts with the city of Tucson, Arizona Department of Transportation, and the city of Phoenix. Conduct training seminars and community outreach events for current and prospective County vendors. Sponsor, attend, and participate in trade shows, committees, and training events open to the entire business community to increase Pima County business participation. Living Wage Program: Provide for compliance with the adopted Living Wage Ordinance No. 2002-1 which mandates a living wage requirement for inclusion in County contracts for specific services utilized by Pima County Government. Provide for the review and monitoring of eligible contracts under covered services with Pima County. Vendor Relations: Maintain and update the Pima County Vendor Registration Database, which provides current vendor information to assist in procurement opportunities to all departments in Pima County. Provide education and vendor assistance through collaborative outreach events with state and local agencies. Conduct training and/or seminars to educate vendors regarding the process of how to do business with Pima County. Living Wage and MWBE Compliance: Review all County projects with MWBE participation goals, and track prime contractor performance, payments, and program compliance as outlined in Ordinance 1997-44. Monitor payment and MWBE utilization of A & E and professional services contracts for contractor performance evaluations. Ensure program compliance through on-site visit compliance investigations and through contract payment review and verification. Program Goals and Objectives - Increase Minority-Owned vendors in database - Maintain MWBE vendor training programs provided - Review projects for MBE Goals - Review projects for MBE compliance - Review Living Wage contracts - Continue on-site Living Wage compliance visits - Continue Pima County sponsored MWBE outreach activity - Increase certified MWBE vendors - Increase County vendors in database Program Performance Measures Minority-owned vendors in database MWBE vendor training programs provided Projects reviewed for MBE goals Projects reviewed for MBE compliance Living Wage contracts reviewed On-site Living Wage compliance visits Pima County sponsored MWBE outreach activities Certified MWBE Vendors County vendors in database Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Estimated 643 6 59 59 29 17 6 349 6,710 800 8 50 50 30 18 6 350 7,400 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Planned 900 8 45 45 30 18 6 355 7,700 FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 107,222 16,709 1,815 220,445 26,242 0 223,951 16,306 0 Total Program Expenditures 125,746 246,687 240,257 10-66 Pima County FY2008/2009 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 VENDOR RELATIONS & MWBE Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total 125 0 6,000 125 0 6,000 0 0 0 0 0 125,621 0 0 246,687 0 0 234,257 125,746 246,687 240,257 3.9 4.0 4.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-67 This page intentionally left blank. 10-68 Pima County FY 2008/2009 Adopted Budget Recorder Expenditures: 6,189,759 Revenues: FTEs 3,658,900 67.0 Function Statement: Ensure prompt and efficient imaging and indexing of documents presented for public recording. Provide for the expeditious retrieval and reproduction of documents previously recorded. Maintain voter registration rolls. Conduct early voting activity and other election related activities. Mandates: ARS Title 11: Counties; Title 16: Elections and Electors; Title 19: Initiative, Referendum and Recall; Title 39: Public Records, Printing and Notices; and Title 48: Special Taxing Districts Expenditures by Program Administration 6.69% Voter Registration 44.94% Information Services 32.29% Recorder Division 16.08% Sources of All Funding Fund Balance Decrease 14.34% Department Revenue 59.12% General Fund Support 26.54% 10-69 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: RECORDER Expenditures by Program ADMINISTRATION FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 416,239 507,506 413,965 INFORMATION SERVICES 997,749 4,570,045 1,998,731 RECORDER DIVISION 824,269 969,107 995,593 VOTER REGISTRATION 1,278,413 1,279,118 2,781,470 Total Expenditures 3,516,670 7,325,776 6,189,759 Funding by Source Revenues INFORMATION SERVICES 1,454,087 1,375,000 1,110,900 RECORDER DIVISION 2,858,322 3,225,000 2,505,500 564,054 373,750 42,500 4,876,463 13,473 4,973,750 0 3,658,900 0 0 3,195,045 (843,019) 0 887,831 1,643,028 3,516,670 7,325,776 6,189,759 5.0 6.0 4.0 VOTER REGISTRATION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 (469,811) (903,455) Staffing (FTEs) by Program ADMINISTRATION INFORMATION SERVICES 11.0 10.0 10.0 20.0 21.0 VOTER REGISTRATION 21.0 29.0 21.0 32.0 Total Staffing (FTEs) 66.0 57.0 67.0 RECORDER DIVISION 10-70 Pima County FY2008/2009 Adopted Budget Program Summary Department: RECORDER Program: 1000 ADMINISTRATION Function Provide management oversight, budget, and personnel services to all programs in the Pima County Recorder's office. Description of Services Ensure compliance with statutory mandates. Set the policies for the department and implement those policies. Hire, supervise, monitor, and evaluate personnel. Plan the activities of the department. Budget and monitor the use of public funds. Purchase adequate resources, equipment, and supplies for the department. Program Goals and Objectives - Ensure public funds allocated to the Recorder's office are expended in compliance with County policy and state law - Ensure statutory mandates on the Recorder's office, in both the Voter Registration and Document Recording divisions of the department, are met at all times - Hire, train, and monitor adequate personnel to perform the statutory mandates of the department - Procure adequate equipment, supplies, and resources to enable the employees of the department to perform their functions Program Performance Measures All supplies and materials purchased so that there is no downtime due to a shortage Recruiting process to fill vacant positions begun within 2 weeks of the vacancy being created Statutory mandates under Title 16 of the Arizona Revised Statutes met Statutory mandates under Title 11 of the Arizona Revised Statutes met Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2007/2008 Estimated 100% 100% 100% 85% 90% 100% 100% 100% 100% 100% 100% 100% FY2006/2007 Actual Total Program Funding Program Staffing (FTEs) FY2007/2008 Adopted FY2008/2009 Adopted 414,865 1,374 501,606 5,900 405,365 8,600 416,239 507,506 413,965 0 0 0 0 0 416,239 0 0 507,506 0 0 413,965 416,239 507,506 413,965 5.0 6.0 4.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2008/2009 Planned FY2006/2007 Actual 10-71 Pima County FY2008/2009 Adopted Budget Program Summary Department: RECORDER Program: 1000 INFORMATION SERVICES Function Modernize and keep the Recorder's document storage and retrieval systems current with technology. Maintain optimum uptime on systems for the Recorder's online system and the voter registration system. Description of Services Update and maintain the Recorder's document storage and retrieval systems pursuant to ARS 11-475.01. Keep the local area network operating with no unscheduled downtime. Make annual changes to programming for voter registration to comply with changes in statutes and variations in election requirements for jurisdictions affected. Perform annual changes to recording and voter registration software required by manufacturer's modifications and updates. Program Goals and Objectives - Keep local area network operating with no unscheduled downtime - Make annual changes to programming for voter registration to comply with changes in statutes and variations in election requirements for jurisdictions affected - Perform annual changes to recording and voter registration software required by manufacturer's modifications and updates Program Performance Measures Computer system uptime Computer programs upgraded within 1 year after release of new version Voter registration program modified as required by statute or jurisdiction prior to next election Computer system maintained and upgraded for most efficient operations possible Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 99.5% 95% 100% 100% 100% 100% yes yes yes yes yes yes FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 479,997 286,351 231,401 556,295 2,921,750 1,092,000 604,931 1,351,300 42,500 997,749 4,570,045 1,998,731 1,234,992 1,250,000 960,900 205,443 125,000 150,000 13,652 0 0 1,454,087 1,375,000 1,110,900 13,473 Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (469,811) 0 0 3,195,045 0 0 887,831 0 997,749 4,570,045 1,998,731 11.0 10.0 10.0 10-72 Pima County FY2008/2009 Adopted Budget Program Summary Department: RECORDER Program: 1000 RECORDER DIVISION Function Provide quality service to the public by ensuring prompt and efficient recording and filing of documents presented for public record and expeditious retrieval and reproduction of documents in accordance with statutory requirements. Description of Services Receive, record, index, maintain, and permanently preserve all instruments presented for recording as a public document as mandated by ARS Title 11. Maintain a public access area for all recorded documents to allow convenient public inspection of all documents. Program Goals and Objectives - Enter all information for recording each document with attention to accuracy, then check each entry by another operator, perform a third check, electronically image, and return through the mail room - Record all documents presented on the day of receipt (statutory requirement) with the second checking completed no later than the next business day after receipt, answer all telephone inquires promptly and courteously, complete cashiering close out daily with no overage/shortage - Process all documents completely through the mailroom, return within 10 work days - Assist members of public visiting public access area within an average of 5 minutes - Survey all title companies for customer satisfaction Program Performance Measures Documents recorded Documents reviewed for accuracy (2nd check) Telephone inquiries answered daily Pages microfilmed and digitized All documents returned by mail/private courier Documents received and recorded same day Time to process document to return to originator Customers served within 5 minutes Accuracy rate for recorded documents Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 311,053 100% 50 1,618,765 100% 98% 12 days 100% 100% 243,504 100% 52 1,174,777 100% 99% 7 days 100% 100% FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Planned 215,000 100% 55 1,150,000 100% 100% 5 days 100% 100% FY2008/2009 Adopted 603,434 220,835 730,952 238,155 735,443 260,150 824,269 969,107 995,593 2,592,724 2,950,000 2,300,000 265,598 275,000 205,500 2,858,322 3,225,000 2,505,500 0 0 0 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (2,034,053) 0 0 (2,255,893) 0 0 (1,509,907) 824,269 969,107 995,593 21.0 20.0 21.0 10-73 Pima County FY2008/2009 Adopted Budget Program Summary Department: RECORDER Program: 1000 VOTER REGISTRATION Function Provide quality service to the public by promptly registering or making changes to voter files and maintaining voter files in an orderly and efficient manner. Conduct early voting in an orderly and efficient manner while providing quality service. Verify petition signatures on petitions for recall, initiative, referendum, annexations, or challenged candidates for office. Description of Services Protect the rights of all eligible voters by conducting early voting in compliance with state and federal law and preserving all voted ballots for tabulation by the Division of Elections. Maintain voter registration rolls as mandated in accordance with ARS Title 16 in an efficient and cost effective manner for Pima County and all taxing districts within Pima County (schools, fire districts, water districts, cities, and towns). Program Goals and Objectives - Enter information from voter registration affidavits into the voter registration computer system correctly and digitize affidavits - File original affidavits correctly as mandated by state law - Accurately issue early ballots at remote voting sites and by U.S. mail - Mail voter registration cards, generated by information entered, within 30 days (ARS Title 16-163) - Issue and mail early ballots within 48 hours after request (ARS Title 16-542) - Issue early ballots and receive voted ballots, validate each, and turn over to Pima County Elections Division for tabulation within mandated time allowed (ARS Title 16) Program Performance Measures Voter registration affidavits processed Political parties satisfied with service Ballots issued, mailed, and vailidated within statutory requirements Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2006/2007 Actual FY2007/2008 Estimated 142,148 100% 100% 160,000 100% 100% FY2006/2007 Actual FY2008/2009 Planned 250,000 100% 100% FY2007/2008 Adopted FY2008/2009 Adopted 765,561 468,719 44,133 714,218 564,900 0 1,079,258 1,702,212 0 1,278,413 1,279,118 2,781,470 INTERGOVERNMENTAL 340,827 281,250 0 CHARGES FOR SERVICES 223,227 92,500 42,500 Operating Revenue Sub-Total 564,054 373,750 42,500 0 0 0 0 0 714,359 0 0 905,368 0 0 2,738,970 1,278,413 1,279,118 2,781,470 29.0 21.0 32.0 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-74 Pima County FY 2008/2009 Adopted Budget Treasurer Expenditures: 2,998,140 Revenues: FTEs 108,150 40.0 Function Statement: Serve as Treasurer for Pima County and its political subdivisions, as custodian of public funds, and as ex-officio tax collector. Provide for the collection, custody, investment, and disbursement of public funds. Collect and distribute property taxes. Mandates: ARS Title 11: Counties; Title 35: Public Finances; and Title 42: Taxation Expenditures by Program Treasurer Operations 100% Sources of All Funding Department Revenue 3.61% Fund Balance Decrease 12.55% General Fund Support 83.84% 10-75 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: TREASURER Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted TREASURER OPERATIONS 2,060,523 2,846,041 2,998,140 Total Expenditures 2,060,523 2,846,041 2,998,140 TREASURER OPERATIONS 117,966 113,150 108,150 Total Revenues Net Operating Transfers In/(Out) 117,966 0 113,150 0 108,150 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 70,771 1,871,786 0 125,670 2,607,221 0 376,300 2,513,690 Total Program Funding 2,060,523 2,846,041 2,998,140 41.0 41.0 40.0 41.0 41.0 40.0 Funding by Source Revenues Staffing (FTEs) by Program TREASURER OPERATIONS Total Staffing (FTEs) 10-76 Pima County FY2008/2009 Adopted Budget Program Summary Department: TREASURER Program: 1000 TREASURER OPERATIONS Function Serve as the custodian of public monies and as ex officio tax collector as mandated by Arizona Revised Statutes. Description of Services Account for the collection, custody, and disbursement of public revenue and report the same to the Board of Supervisors. Collect and distribute taxes. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Program Goals and Objectives - Process tax payments within three days of receipt - Meet or exceed established investment benchmarks - Develop and implement an integrated information system to provide on-line banking and tax collection services to Pima County departments, political subdivisions, other agencies, and individuals - Complete and implement disaster recovery plan - Maintain a customer-friendly atmosphere - Achieve timely and accurate reporting - Strengthen internal controls - Document policies and procedures Program Performance Measures Progress toward completion - tax collection system Days not compliant with 3 day tax payment processing Months meeting or exceeding investment benchmarks FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 30% 15 45% 15 100% 15 12 12 12 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,624,450 309,295 126,778 2,015,897 589,244 240,900 2,063,607 580,933 353,600 2,060,523 2,846,041 2,998,140 15 150 150 1,942 0 0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 1,957 150 150 CHARGES FOR SERVICES 41,705 45,000 45,000 INTEREST 24,454 18,000 18,000 MISCELLANEOUS 49,850 50,000 45,000 116,009 113,000 108,000 0 0 0 0 70,771 1,871,786 0 125,670 2,607,221 0 376,300 2,513,690 2,060,523 2,846,041 2,998,140 41.0 41.0 40.0 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-77 This page intentionally left blank. 10-78 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN ADMINISTRATION TOTAL COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 686,691 686,691 686,691 686,691 356,211 152,000 561,268 1,332,230 321,831 432,881 178,600 191,374 290,300 739,574 710,000 356,211 152,000 561,268 1,332,230 5,060,223 1,882,881 178,600 4,243,413 290,300 739,574 710,000 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMM DEV & NEIGHBORHOOD CONSERV ADMIN COMMUNITY SUPPORT EMERGENCY FOOD & CLOTHING GENERAL SERVICES HOUSING NEIGHBORHOOD CONSERVATION PARENTING & FAMILY SUPPORT RURAL DEVELOPMENT/OUTSIDE AGENCIES SENIOR SUPPORT SHELTER/ SUPPORT SERVICES/DOMESTIC VIOLE YOUTH AND YOUNG ADULT SERVICES TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 5,266,269 4,738,392 1,450,000 4,052,039 10,240,431 15,506,700 3,080,703 645,229 879,666 1,264,705 3,080,703 645,229 2,144,371 4,605,598 1,264,705 5,870,303 150,742 5,152,717 2,478,994 11,435,473 2,629,736 16,588,190 5,303,459 13,914,467 19,217,926 4,832,230 20,979,804 7,319,534 2,976,014 4,832,230 20,979,804 7,319,534 2,976,014 36,107,582 36,107,582 COMMUNITY RESOURCES RECREATION TEEN HEALTH VOCATIONAL/REMEDIAL EDUCATION TOTAL COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES SUPPORT SERVICES TECHNOLOGY MANAGEMENT TOTAL COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM TOTAL ECONOMIC DEVELOPMENT & TOURISM 2,022,773 2,022,773 2,022,773 2,022,773 2,400,000 1,510,000 387,548 1,382,735 577,551 2,400,000 1,510,000 3,910,000 6,257,834 1,941,748 1,363,397 107,779 1,941,748 1,363,397 107,779 3,412,924 3,412,924 70,872,882 89,082,733 SCHOOL SUPERINTENDENT ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT PIMA SPECIAL PROGRAMS 387,548 1,382,735 577,551 TOTAL SCHOOL SUPERINTENDENT 2,347,834 STADIUM DISTRICT ADMINISTRATION BASEBALL RECREATION TOTAL STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 18,209,851 11-1 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues 4,738,392 75,000 4,052,039 104,840 4,738,392 75,000 4,052,039 8,865,431 8,970,271 1,264,705 191,500 1,264,705 1,264,705 1,456,205 2,478,994 11,146,373 2,478,994 11,146,373 13,625,367 13,625,367 35,176,830 308,000 35,176,830 308,000 35,484,830 35,484,830 1,619,933 1,619,933 1,619,933 1,619,933 2,306,000 1,510,000 1,025,000 38,533 2,306,000 1,510,000 3,816,000 4,879,533 2,053,800 1,151,203 120,000 2,053,800 1,151,203 120,000 3,325,003 3,325,003 68,001,269 69,361,142 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV GENERAL SERVICES HOUSING NEIGHBORHOOD CONSERVATION RURAL DEVELOPMENT/OUTSIDE AGENCIES 104,840 TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 104,840 COMMUNITY RESOURCES RECREATION VOCATIONAL/REMEDIAL EDUCATION 191,500 TOTAL COMMUNITY RESOURCES 191,500 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES TOTAL COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM TOTAL ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT ADMINISTRATION EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT PIMA SPECIAL PROGRAMS 1,025,000 38,533 TOTAL SCHOOL SUPERINTENDENT 1,063,533 STADIUM DISTRICT ADMINISTRATION BASEBALL RECREATION TOTAL STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 1,359,873 11-2 Pima County FY 2008/2009 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN ADMINISTRATION 7.0 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 7.0 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMM DEV & NEIGHBORHOOD CONSERV ADMIN HOUSING NEIGHBORHOOD CONSERVATION RURAL DEVELOPMENT/OUTSIDE AGENCIES 2.0 6.5 6.2 11.8 TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 26.5 COMMUNITY RESOURCES RECREATION TEEN HEALTH VOCATIONAL/REMEDIAL EDUCATION 47.6 8.1 30.0 TOTAL COMMUNITY RESOURCES 85.7 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP 11.3 106.0 TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING 117.3 COUNTY FREE LIBRARY ADMINISTRATION PUBLIC SERVICES SUPPORT SERVICES 16.0 345.5 17.0 TOTAL COUNTY FREE LIBRARY 378.5 ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM 5.0 TOTAL ECONOMIC DEVELOPMENT & TOURISM 5.0 SCHOOL SUPERINTENDENT ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES 6.0 5.0 4.0 TOTAL SCHOOL SUPERINTENDENT 15.0 STADIUM DISTRICT ADMINISTRATION BASEBALL RECREATION 2.1 2.3 0.2 TOTAL STADIUM DISTRICT 4.6 639.6 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 11-3 This page intentionally left blank. 11-4 Pima County FY 2008/2009 Adopted Budget Community & Economic Development Admin Expenditures: 686,691 Revenues: FTEs 0 7.0 Function Statement: To enhance the economic and cultural well-being of Pima County constituents, with particular focus on improving the status of the economically disadvantaged, and to meet and report performance and fiscal requirements of federal, state, and private grantors. The department oversees the Community Development & Neighborhood Conservation, Community Resources, Community Services-Employment & Training, Economic Development & Tourism departments, and the Pima County Public Library. Mandates: None Expenditures by Program Community & Economic Development Admin 100% Sources of All Funding General Fund Support 100% 11-5 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: COMMUNITY & ECONOMIC DEVELOPMENT ADMIN Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted ADMINISTRATION 516,849 742,290 686,691 Total Expenditures 516,849 742,290 686,691 0 0 0 516,849 0 0 0 742,290 0 0 0 686,691 516,849 742,290 686,691 7.6 8.0 7.0 7.6 8.0 7.0 Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program ADMINISTRATION Total Staffing (FTEs) 11-6 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY & ECONOMIC DEVELOPMENT ADMIN Program: ADMINISTRATION 1000 Function Administer the Economic Development & Tourism; Community Services, Employment & Training; Community Development & Neighborhood Conservation; Community Resources; and County Free Library departments. Description of Services Provide policy direction and administrative oversight and support for all grant, bond, General Fund, County Free Library District, Stadium District, and leased property programs and projects in the five departments. Program Goals and Objectives - Continue a comprehensive, bond funded Neighborhood Reinvestment program to use and leverage $10 million of bonds approved in May 2004 - Institute a more comprehensive Local Housing Trust Fund which will combine $10 million of bonds approved in May 2004 with federal home funds and new development agreement contributions - Increase the number of housing units affordable to families with less than median income - Expand library collection, hours, services, and branches to serve expanding population - Improve the basic education and job skills levels of the County workforce - Maintain or increase the rate and dollars contributed to Employee Combined Appeal Program (ECAP) Program Performance Measures Procedures modified to increase efficiency New branch libraries constructed and equipped Attendance increase at leased properties Increase in adults graduating with basic education Additional affordable housing units Rate and dollars contibuted to ECAP maintained or increased Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding FY2006/2007 Actual FY2007/2008 Estimated yes 1 n/a 4% n/a yes yes 2 4% 4% 50 yes FY2006/2007 Actual FY2008/2009 Planned yes 1 3% 5% 60 yes FY2007/2008 Adopted FY2008/2009 Adopted 349,978 150,071 16,800 512,711 221,179 8,400 458,960 220,331 7,400 516,849 742,290 686,691 0 0 0 516,849 0 0 0 742,290 0 0 0 686,691 516,849 742,290 686,691 7.6 8.0 7.0 Program Staffing (FTEs) 11-7 This page intentionally left blank. 11-8 Pima County FY 2008/2009 Adopted Budget Community Development & Neighborhood Conservation Expenditures: 15,506,700 Revenues: FTEs 8,970,271 26.5 Function Statement: Enhance the economic welfare of inhabitants of Pima County by: promoting more and better human service delivery; supporting regional planning and cooperative arrangements to address priority issues; promoting intergovernmental and community collaboration; addressing critical human and community needs; and, promoting infrastructure, economic, and social service development in low and moderate income communities. Mandates: None Expenditures by Program Shelter/Domestic 4.77% Youth Services 4.58% Administration 2.30% Community Support 0.98% Food/Clothing 3.62% Senior Support 1.87% General Services 8.59% Rural Development/Outside Agencies 27.37% Parenting/Family 1.15% Neighborhood Conservation 12.14% Housing 32.63% Sources of All Funding General Fund Support 33.29% Department Revenue 57.84% Fund Balance Decrease 8.87% 11-9 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Expenditures by Program COMM DEV & NEIGHBORHOOD CONSERV ADMIN FY2006/2007 Actual 270,940 FY2007/2008 Adopted 400,007 FY2008/2009 Adopted 356,211 COMMUNITY SUPPORT 138,436 191,313 152,000 EMERGENCY FOOD & CLOTHING 341,357 423,234 561,268 GENERAL SERVICES 1,474,154 1,386,642 1,332,230 HOUSING 2,297,665 4,812,940 5,060,223 NEIGHBORHOOD CONSERVATION 408,292 1,895,581 1,882,881 PARENTING & FAMILY SUPPORT 143,819 182,521 178,600 3,532,751 4,218,792 4,243,413 RURAL DEVELOPMENT/OUTSIDE AGENCIES SENIOR SUPPORT 183,197 250,969 290,300 SHELTER/ SUPPORT SERVICES/DOMESTIC VIOLE 310,470 592,169 739,574 YOUTH AND YOUNG ADULT SERVICES 887,315 853,623 710,000 9,988,396 15,207,791 15,506,700 Total Expenditures Funding by Source Revenues GENERAL SERVICES 105,000 104,840 104,840 1,767,624 4,467,847 4,738,392 79,632 75,000 75,000 RURAL DEVELOPMENT/OUTSIDE AGENCIES 3,433,928 4,006,997 4,052,039 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 5,386,184 0 0 177,128 4,425,084 8,654,684 0 0 1,375,000 5,178,107 8,970,271 0 0 1,375,000 5,161,429 Total Program Funding 9,988,396 15,207,791 15,506,700 3.0 3.0 2.0 5.5 6.0 6.5 RURAL DEVELOPMENT/OUTSIDE AGENCIES 6.2 6.2 6.2 12.8 12.3 11.8 Total Staffing (FTEs) 27.5 27.5 26.5 HOUSING NEIGHBORHOOD CONSERVATION Staffing (FTEs) by Program COMM DEV & NEIGHBORHOOD CONSERV ADMIN HOUSING NEIGHBORHOOD CONSERVATION 11-10 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: COMM DEV & NEIGHBORHOOD CONSERV ADMIN 1000 Function Provide administrative oversight to the department, which includes grants, General Fund, and bond funded programs. The functional oversight addresses such areas as personnel, budget, and programmatic components. Administrative oversight also involves reporting to County Administration, Board of Supervisors, County appointed committee representatives, and the general public. Description of Services Provide administrative oversight and support for all grant, bond, and General Fund programs and projects within the department. Program Goals and Objectives - Increase the public's access to programs and services through improved community awareness - Develop mechanisms for enhanced community participation through the establishment of citizen advisory committees and commissions - Create effective interdepartmental relationships in order to maximize effectiveness of services to the public and improve efficiencies with bond, grant, and General Fund projects - Provide leadership within the local community and regional area in both planning and capacity development with nonprofit agencies, businesses, and governmental entities in order to respond to current needs Program Performance Measures Strategies implemented to promote awareness of community resources Reports developed to demonstrate community benefits for identified programs Major program performance measures developed Leadership provided on local and national committees which address legislative and programmatic issues impacting the County Capacity building training sessions provided for community organizations Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 2 3 3 4 6 5 3 3 2 4 2 2 5 5 4 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 196,086 72,690 2,164 234,695 162,412 2,900 218,929 133,682 3,600 270,940 400,007 356,211 0 0 0 270,940 0 0 0 400,007 0 0 0 356,211 270,940 400,007 356,211 3.0 3.0 2.0 11-11 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: COMMUNITY SUPPORT 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential community related services to identified groups. Description of Services Administer contracts which meet priority community needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Improve the delivery of community services in low income and rural areas - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas New programs created Technical assistance, education, and training meetings held Collaborative initiatives created with other locally supported agencies Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 5 0 1 8 8 3 1 8 8 4 1 8 0 3 3 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 138,436 191,313 152,000 138,436 191,313 152,000 0 0 0 138,436 0 0 0 191,313 0 0 0 152,000 138,436 191,313 152,000 0.0 0.0 0.0 11-12 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: EMERGENCY FOOD & CLOTHING 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential food and clothing services to identified groups. Description of Services Administer contracts which meet priority food and clothing needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Improve the delivery of emergency food and clothing services in low income and rural areas - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas Technical assistance, education, and training meetings held Collaborative initiatives created with other locally supported agencies Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 6 4 8 6 5 8 7 5 8 0 0 2 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 341,357 423,234 561,268 341,357 423,234 561,268 0 0 0 341,357 0 0 0 423,234 0 0 0 561,268 341,357 423,234 561,268 0.0 0.0 0.0 11-13 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: GENERAL SERVICES 1000 Function Administer County General Funds to nonprofit agencies and identified organizations that have completed an application process and were determined to be qualified to deliver important services to identified groups. Description of Services Administer contracts which meet priority needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Improve the delivery of identified services which benefit the County - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas Technical assistance, education and training meetings held Collaborative initiatives created with other locally supported agencies FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 8 2 7 10 2 8 11 2 8 0 1 3 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted SUPPLIES AND SERVICES 1,474,154 1,386,642 1,332,230 1,474,154 1,386,642 1,332,230 105,000 104,840 104,840 105,000 104,840 104,840 0 0 0 1,369,154 0 0 0 1,281,802 0 0 0 1,227,390 1,474,154 1,386,642 1,332,230 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-14 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: HOUSING 1000 Function Assist low income residents in obtaining affordable, decent, safe, and sanitary housing in unincorporated Pima County. Expand home ownership opportunities and provide access to affordable housing for low income residents. Description of Services Assist low income residents with down payment assistance and repair of owner-occupied homes. Provide subsidy for the development of rental housing for low income residents. Participate with other jurisdictions, nonprofit, and for-profit organizations within Pima County to develop effective strategies, secure funding, and implement housing programs serving low income residents. Manage housing programs including the Home Investments Partnership (HOME), New Hope, Housing Opportunities for Persons with AIDS (HOPWA), Supportive Housing Program (SHP), general obligation bond funds for the Affordable Housing Program, and the Housing Trust Fund. Support the Don't Borrow Trouble Pima County Coalition in combating predatory lending through education, assessment, and referral for residents experiencing credit problems. Develop planning documents to guide the department’s activities. Program Goals and Objectives - Provide staff support to the Pima County Housing Commission to assure that affordable housing strategies and goals for all housing related programs approved by the Board of Supervisors are implemented - Increase home ownership opportunities for low income residents of Pima County - Reduce substandard housing in unincorporated areas of Pima County - Increase the services provided to homeless and special needs populations - Assist in the development of programs that will increase the number of sustainable affordable housing units - Build effective partnerships and collaborations with the private and nonprofit sectors to address key issues that impede housing opportunities for low income residents and develop effective community strategies to correct inequities - Maintain effective relationships with the secondary markets and mortgage lenders to deliver market rate affordable mortgages - Prepare Consolidated/Annual Plan, Consolidated Annual Performance and Evaluation Report (CAPER), and other documents and reports to assist in implementation of department programs - Contract for and supervise reliable, professional reports that provide an analysis of community needs, emerging needs, trends, and barriers to services for affordable housing and quality of life issues for urban and rural residents Program Performance Measures New housing development projects approved New home buyers receiving down payment assistance Rental units produced Aquisition/rehabilition of homes completed Community and partnership forums and meetings held New housing construction units produced Homeless/special needs residents helped Documents/reports prepared to implement department programs Relationships with lenders and secondary market entities maintained/improved FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 4 69 6 80 8 80 30 5 77 75 5 85 100 10 95 18 10 yes 30 7 yes 25 6 yes yes yes yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 328,832 1,966,851 1,982 371,538 4,437,802 3,600 440,146 4,616,477 3,600 2,297,665 4,812,940 5,060,223 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 106 0 0 7,650 1,000,000 1,000,000 7,756 1,000,000 1,000,000 0 INTERGOVERNMENTAL 1,694,325 3,385,347 3,681,883 MISCELLANEOUS Grant Revenue Sub-Total 65,543 82,500 56,509 1,759,868 3,467,847 3,738,392 11-15 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: HOUSING Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2006/2007 Actual 1000 FY2007/2008 Adopted FY2008/2009 3,738,392 Adopted 0 0 292,955 237,086 0 0 0 345,093 0 0 0 321,831 2,297,665 4,812,940 5,060,223 5.5 6.0 6.5 11-16 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: NEIGHBORHOOD CONSERVATION 1000 Function Provide coordination of services and funding to communities identified to be in social or economic need in order to address crucial human needs and promote community stability. Support initiatives to strengthen communities, develop leadership, and address emerging needs. Description of Services Work with neighborhood residents to identify and implement desired infrastructure and public facilities improvement projects that will improve the quality of life in their communities. Implement strategies for stabilizing communities through the support of community based initiatives by partner agencies, organizations, churches, and other jurisdictions. Identify service gaps in communities and work with residents to prioritize needs for programs and services. Program Goals and Objectives - Identify, develop, and utilize public, private, and community resources for implementation of neighborhood conservation projects in economically and socially distressed areas in Pima County - Identify and implement consensus building processes that facilitate public participation and enhance community asset building initiatives - Develop short and long term strategic planning methods and action plans for establishing collaborations and coordinating community resources available for stressed areas within Pima County - Implement developed mechanisms for obligating and monitoring available bond funds for qualified projects - Identify and pursue funding opportunities that will augment and enhance community projects that are eligible for bond funding or identified as collaborative initiatives that will direct resources to unmet needs in economically and socially distressed areas Program Performance Measures Community outreach events held Projects approved/funded Projects completed Neighborhood proposals developed Neighborhood evaluations completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 43 22 11 45 12 44 24 13 39 13 FY2006/2007 Actual FY2008/2009 Planned 45 22 15 30 15 FY2007/2008 Adopted FY2008/2009 Adopted 354,813 53,479 0 366,348 1,525,633 3,600 371,724 1,506,157 5,000 408,292 1,895,581 1,882,881 Revenues Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 79,632 75,000 75,000 79,632 75,000 75,000 0 0 (79,632) 408,292 0 0 1,375,000 445,581 0 0 1,375,000 432,881 408,292 1,895,581 1,882,881 6.2 6.2 6.2 11-17 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: PARENTING & FAMILY SUPPORT 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential parenting and family support services to identified groups. Description of Services Administer parenting and family support contracts which meet priority needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Improve the delivery of parenting and family support services in low income and rural areas - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas Technical assistance, education, and training meetings held Collaborative initiatives created with other locally supported agencies Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 13 1 6 9 4 7 9 4 8 0 1 3 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 143,819 182,521 178,600 143,819 182,521 178,600 0 0 0 143,819 0 0 0 182,521 0 0 0 178,600 143,819 182,521 178,600 0.0 0.0 0.0 11-18 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: RURAL DEVELOPMENT/OUTSIDE AGENCIES 1000 Function Promote community and rural development which improve youth, social, and cultural services in low and moderate income communities including South Tucson, Marana, Sahuarita, and unincorporated Pima County. Description of Services Provide grants to local governments and nonprofit community based agencies for neighborhood revitalization and infrastructure improvements in low and moderate income communities outside the city of Tucson. Provide grants to local governments and nonprofit community agencies to increase or improve services, or to add specified new services, especially in economically disadvantaged and rural communities. Supply technical assistance and grants to local governments and nonprofit community agencies for community development planning and resource development. Provide housing rehabilitation services in low income communities outside the city of Tucson. Program Goals and Objectives - Provide needed social and youth services in low income rural areas - Provide community facilities in low income rural areas - Provide infrastructure improvements in low income rural areas - Rehabilitate houses for eligible elderly/disabled/low income clients FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated Public facilities improved Infrastructure projects funded Houses rehabilitated Public services provided 8 11 416 13 9 9 390 15 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 462,860 3,028,382 41,509 668,540 3,542,352 7,900 732,785 3,503,428 7,200 3,532,751 4,218,792 4,243,413 2,796,034 4,006,997 3,410,039 637,894 0 642,000 3,433,928 4,006,997 4,052,039 0 0 0 211,795 0 0 0 191,374 3,532,751 4,218,792 4,243,413 12.8 12.3 11.8 Program Performance Measures Total Program Expenditures Program Funding by Source 10 10 400 15 FY2008/2009 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (36,195) 135,018 11-19 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: SENIOR SUPPORT 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential senior services to identified groups. Description of Services Administer senior contracts which meet priority needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Improve the delivery of senior services in low income and rural areas - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas New programs created Technical assistance, education, and training meetings held Collaborative initiatives created with other locally supported agencies Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 10 4 4 7 10 5 1 8 10 5 1 8 0 2 3 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 183,197 250,969 290,300 183,197 250,969 290,300 0 0 0 183,197 0 0 0 250,969 0 0 0 290,300 183,197 250,969 290,300 0.0 0.0 0.0 11-20 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: SHELTER/ SUPPORT SERVICES/DOMESTIC VIOLENCE 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential shelter and domestic violence services to identified groups. Description of Services Administer shelter and domestic violence contracts which meet priority needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Improve the delivery of shelter and domestic violence services in low income and rural areas - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas Technical assistance, education, and training meetings held Collaborative initiatives created with other locally supported agencies Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 16 2 8 15 5 8 15 5 8 0 7 7 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 310,470 592,169 739,574 310,470 592,169 739,574 0 0 0 310,470 0 0 0 592,169 0 0 0 739,574 310,470 592,169 739,574 0.0 0.0 0.0 11-21 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: YOUTH AND YOUNG ADULT SERVICES 1000 Function Administer County General Funds to nonprofit agencies that have successfully completed a community review process and were determined to be qualified to deliver essential youth services to identified groups. Description of Services Administer youth contracts which meet priority needs and deliver specific outcomes; assure accountability for program funds through effective monitoring, technical assistance, and reporting. (Note: Beginning in fiscal year 2007/08 the Outside Agency Citizens Committee replaced the Youth and Human Services categories with six new service categories which improved fiscal and programmatic accountability while more clearly reflecting the services delivered to “at risk” populations. This change provides greater transparency for funding based on prioritized needs established by the Citizens Committee and approved by the Board of Supervisors. All current programmatic and fiscal reports as well as the adopted budget have been developed based on these new categories.) Program Goals and Objectives - Improve the delivery of youth services in low income and rural areas - Support collaborative initiatives - Provide services to vulnerable populations - Support programs addressing emerging needs Program Performance Measures Programs serving low income areas Programs serving rural areas Technical assistance, education, and training meetings held Collaborative initiatives created with other locally supported agencies Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 28 7 8 30 9 8 30 9 8 0 6 6 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 887,315 853,623 710,000 887,315 853,623 710,000 0 0 0 887,315 0 0 0 853,623 0 0 0 710,000 887,315 853,623 710,000 0.0 0.0 0.0 11-22 Pima County FY 2008/2009 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency Metropolitan Tucson Convention and Visitors Bureau Tucson Regional Economic Opportunities, Inc. Community Food Bank, Inc. Pima Council on Aging Pima Association of Governments El Pueblo Health Center, Inc. Child & Family Resources, Inc. Tucson Pima Arts Council Tucson Urban League, Inc. House of Neighborly Service Southern Arizona AIDS Foundation Catholic Community Services of Southern Arizona, Inc. (dba Pio Decimo Center) Brewster Center Domestic Violence Services Metropolitan Education Commission United Way of Southern Arizona - PRO Neighborhoods Primavera Foundation, Inc. Our Family Services, Inc. Youth on Their Own San Ignacio Yaqui Council, Inc. Catalina Community Services University of Arizona - Pima County Cooperative Extension Tucson Regional Economic Opportunities/Job Path Chicanos por la Causa Volunteer Center of Southern Arizona New Beginnings for Women and Children University of Arizona - FCM Mobile Health Program Casa de los Ninos Southern Arizona Association for the Visually Impaired Tucson Clean & Beautiful Jewish Family & Children's Services of Southern Arizona, Inc. Catholic Community Services of Southern Arizona, Inc. Administration of Resources and Choices - Elder Shelter Project Tucson Botanical Gardens Tucson Children's Museum Emerging Need - Homeless Prevention International Sonoran Desert Alliance Tucson Center for Women and Children Arivaca Coordinating Council/Human Resource Group Inc. Wingspan Tucson Women's Commission TMM Family Services, Inc. Arizona Youth Partnership Open Inn, Inc. Interfaith Coalition for the Homeless Family Housing Resources, Inc. Interfaith Community Services Planned Parenthood of Southern Arizona, Inc 11-23 Funding 4,374,791 853,813 422,925 312,641 291,727 194,912 144,073 130,340 125,200 116,100 115,000 113,205 100,000 98,187 95,746 91,500 83,300 65,000 63,400 61,000 58,086 57,000 55,000 55,000 54,400 53,977 51,750 50,000 47,873 46,896 45,958 45,000 42,750 42,750 42,274 42,000 41,000 39,663 39,000 38,298 36,200 35,000 35,000 33,600 32,500 31,500 31,201 (2) (2) (1) (2) (1) (1) (1) (2) (2) (2) (1) (1) Pima County FY 2008/2009 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Agency El Tour de Tucson Tu Nidito Children and Family Services Southern Arizona Legal Aid, Inc. Southwest Fair Housing Council Arizona Children's Association - Las Familias Our Family Services, Inc. - Skrappy's Ajo District Chamber of Commerce Portable Practical Education Preparation, Inc. Chicanos por la Causa Parenting Arizona Arizona Children's Association (dba The Parent Connection) Catholic Community Services of Southern Arizona, Inc. (dba Commun. Outreach for the Deaf) Non-Profit Industries (dba socialserve.com) Green Valley Assistance Services, Inc. Mobile Meals of Tucson University of Arizona - Social Justice Program Pima Computer Recycling/RISE Inc. United Way of Southern Arizona - Earned Income Tax Credit St. Luke's Home Administration of Resources and Choices - Mortgage Default/Foreclosure Assistance Alzheimer's Association Desert Southwest Altar Valley School District Community Substance Abuse Advisory Council Caridad-de Porres, Inc. Marshall Home for Men One-on-One Partners, Inc. Pima Prevention Partnership Sahuaro Girl Scout Council, Inc. Young Women's Christian Association of Tucson Voices: Community Stories - 110 degrees Tucson Pima Historical Commission Arizona Women's Conference Funding 30,000 30,000 29,300 25,800 25,000 25,000 23,750 23,600 22,500 20,850 20,500 20,029 20,000 20,000 20,000 19,600 19,540 18,800 18,500 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 10,000 9,575 7,328 $ 9,616,208 Total (1) Includes base and supplemental allocations approved by the Board of Supervisors. On June 17, 2008, the Board approved an additional allocation of $244,468 for outside agencies over and above the base amount budgeted. (2) Contract administered by Economic Development & Tourism. 11-24 (1),(2) (1) (1) (2) (1) (1) (1) Pima County FY 2008/2009 Adopted Budget Community Resources Expenditures: 5,870,303 Revenues: FTEs 1,456,205 85.7 Function Statement: Improve the quality of life for residents of Pima County by providing a variety of cultural, recreational, educational, and health related services through various facilities operated by Pima County. Mandates: None Expenditures by Program Vocational/Remedial Education 36.53% Recreation 52.48% Teen Health 10.99% Sources of All Funding Department Revenue 24.81% General Fund Support 75.19% 11-25 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: COMMUNITY RESOURCES Expenditures by Program RECREATION TEEN HEALTH FY2006/2007 Actual 3,194,657 FY2007/2008 Adopted FY2008/2009 Adopted 3,131,093 3,080,703 610,465 621,685 645,229 VOCATIONAL/REMEDIAL EDUCATION 1,723,121 2,180,610 2,144,371 Total Expenditures 5,528,243 5,933,388 5,870,303 158,990 194,470 191,500 533 0 0 885,552 1,109,362 1,264,705 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 1,045,075 0 0 (95,190) 4,578,358 1,303,832 0 0 12,348 4,617,208 1,456,205 0 0 0 4,414,098 Total Program Funding 5,528,243 5,933,388 5,870,303 38.8 39.5 47.6 8.1 8.0 8.1 VOCATIONAL/REMEDIAL EDUCATION 26.0 29.5 30.0 Total Staffing (FTEs) 72.9 77.0 85.7 Funding by Source Revenues RECREATION TEEN HEALTH VOCATIONAL/REMEDIAL EDUCATION Staffing (FTEs) by Program RECREATION TEEN HEALTH Note: Per an intergovernmental agreement between the Pima County Stadium District and Pima County, employees performing work for the Pima County Stadium District are Pima County employees assigned to do work for the Pima County Stadium District. Effective fiscal year 2006/07, these employees are no longer shown as employees in the Community Resources Department, but are shown as FTEs within the Pima County Stadium District for budgetary purposes only. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. 11-26 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY RESOURCES Program: RECREATION 1000 Function Provide recreation, fitness, and camp services to youth and adult residents of Pima County in order to foster group participation, teamwork, and skill building in a safe, supervised environment. Provide financial resources to Pima County School Districts to ensure that a recreation element is part of all children's daily activities. Description of Services Kino Veteran's Memorial Community Center provides a variety of recreational opportunities for all ages in the community: weight room, Teaching our Toddlers Skills (TOTS) program, basketball leagues, open gym basketball and volleyball, senior social club, camp programs, and meeting rooms. The Before and After School program provides an opportunity for elementary age children to attend a program that offers recreation, arts and crafts, physical fitness, health, and nutrition in a safe environment. Program Goals and Objectives - Increase weight room participation levels - Increase TOTS participation levels - Increase number of teams in basketball league - Continue to assist low income districts that have not become certified by the Department of Human Services (DHS) - Maintain open gym basketball and volleyball participation levels - Increase level of seniors participation - Maintain current camp participation levels - Increase number of participating school districts - Achieve a 90% average of parents and children that are satisfied with the way Pima County funding is being utilized Program Performance Measures TOTS program participants Seniors programs Basketball league teams Basketball open gym participants Weight room participants Summer camp participants School districts participating DHS certified school districts Positive evaluation rate FY2006/2007 Actual FY2007/2008 Estimated 138 14 111 9,117 14,405 182 7 5 83% 145 15 115 9,200 14,750 185 7 6 90% FY2008/2009 Planned 160 16 120 9,210 14,800 188 8 7 90% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,795,346 1,334,608 64,703 1,693,300 1,327,294 110,499 1,641,659 1,304,044 135,000 3,194,657 3,131,093 3,080,703 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (75) 136,905 0 0 135,000 136,000 22,160 59,470 55,500 158,990 194,470 191,500 0 0 0 3,035,667 0 0 0 2,936,623 0 0 0 2,889,203 3,194,657 3,131,093 3,080,703 38.8 39.5 47.6 11-27 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY RESOURCES Program: TEEN HEALTH 1000 Function Provide adolescent health care services through the Kino Teen Clinic (KTC) for youth ages 12-21. Contract and network with other providers to provide for the unique health care needs of at-risk youth. Description of Services Provide prevention education and health services to youth including: immunizations; physicals; medical intervention for uncomplicated acute illnesses; family planning; sexually transmitted disease treatment and prevention services; prenatal care, birthing, and parenting classes; health education for nutrition; substance abuse and smoking cessation; decision making; mental health intake assessments with referrals for crisis intervention and counseling; and, network referrals for education and employment needs. Program Goals and Objectives - Provide consistent, teen friendly, welcoming environment - Assure scheduled appointment availability for teens - Increase community awareness of Kino Teen Center and its services Program Performance Measures Positive satisfaction level based on quarterly teen survey Teen Center clients offered an appointment within two weeks Contacts made with agencies/organizations and followed-up with a mailing of the KTC brochure Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated n/a 87% 90% n/a 85% 95% n/a 100% 100% FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 404,414 206,051 407,485 214,200 421,347 223,882 610,465 621,685 645,229 533 0 0 533 0 0 0 0 0 609,932 0 0 0 621,685 0 0 0 645,229 610,465 621,685 645,229 8.1 8.0 8.1 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-28 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY RESOURCES Program: VOCATIONAL/REMEDIAL EDUCATION 1000 Function Administer and coordinate vocational and employment training services for low income and disadvantaged Pima County youth resulting in increased job placement and continuing educational opportunities. Description of Services Pima Vocational High School (PVHS) provides minority, low income, at risk, out-of-school Pima County youth with a long term program to master vocational and academic skills required by Pima County employers to be successful in the workplace. The program offers opportunities for securing a sustainable job through on-the-job training, completion of a vocational curriculum, and classes in applied academic basic skills that also meet the requirements for a high school diploma. Participants receive intense on-site support services and case management by youth specialists. Las Artes offers a unique learning environment for at risk youth ages 16-21. Structured classroom study combined with community art projects allow students to prepare for general education testing and build employability skills by participating in community art projects. Las Artes graduates make a positive transition into the workplace and have greater opportunities for sustainable employment with an education and marketable job skills. Program Goals and Objectives - Provide unemployed and underemployed Pima County older youth with a program to improve their vocational, academic, and employability skills . 80% of participants will report completion of 2 six week employability classes . A minimum of 100 participants will report an improvement in vocational skills as measured by end of placement evaluations . A minimum of 125 participants annually will obtain self-sustaining employment or placement in post-secondary educational programs - Assist youth living in poverty and adjudicated youth to meet entry level requirements for on-the-job training and self-sustaining jobs . 80% of assessed participants will improve basic math and/or reading skill levels by 2 grade levels after 1 year of instruction . 65% of participants will report a 50% increase in vocational skills after 6 months of on-the-job placements as measured in an anonymous client survey . Participants will demonstrate 50% improvement in pre-employment skills as measured by their rate of program attendance and class completions, and a pre and post test on appropriate communication skills - Continue to provide Las Artes at risk youth an environment to obtain their General Education Development (GED) certificate . Provide a wide menu of support services to help create a path to unsubsidized employment success . Blend the best classroom instruction with a hands-on approach to encourage students to learn and excel in post-secondary education ******* Program Performance Measures PVHS students completing employability classes PVHS students who show improvement on vocational skills test PVHS students who obtain employment or placement in post-secondary education PVHS students who show increased math and reading skill levels PVHS students who achieve a 50% increase in vocational skills after 6 months of on-the-job training Las Artes students who attain GED Las Artes GED recipients attaining unsubsidized employment Las Artes GED recipients who continue to post-secondary education FY2006/2007 Actual FY2007/2008 Estimated FY2008/2009 Planned 78% 135 82% 106 80% 105 107 150 150 71% 80% 80% 63% 60% 65% 58 24 64 32 90 50 12 14 16 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,333,718 379,073 10,330 1,595,018 545,312 40,280 1,593,495 514,476 36,400 Total Program Expenditures 1,723,121 2,180,610 2,144,371 11-29 FY2008/2009 Adopted Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY RESOURCES Program: VOCATIONAL/REMEDIAL EDUCATION Program Funding by Source 1000 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted Revenues MISCELLANEOUS 477 0 0 477 0 0 881,226 1,106,862 1,262,505 3,849 2,500 2,200 Grant Revenue Sub-Total 885,075 1,109,362 1,264,705 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 (95,190) 932,759 0 0 12,348 1,058,900 0 0 0 879,666 1,723,121 2,180,610 2,144,371 26.0 29.5 30.0 Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 11-30 Pima County FY 2008/2009 Adopted Budget Community Services, Employment & Training Expenditures: 19,217,926 Revenues: FTEs 13,625,367 117.3 Function Statement: Provide services that assist local employers, improve the education and skill level of workers and youth, increase the average household income, and improve the economic, physical, and social well being of the entire community, with particular focus on lower income neighborhoods and communities. Mandates: None Expenditures by Program CAA/Emergency Services Network 13.68% One Stop 86.32% Sources of All Funding Operating Transfers 1.50% General Fund Support 27.60% Department Revenue 70.90% 11-31 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Expenditures by Program CAA/EMERGENCY SERVICES NETWORK FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 3,102,036 2,535,205 2,629,736 ONE STOP 13,417,998 13,942,450 16,588,190 Total Expenditures 16,520,034 16,477,655 19,217,926 CAA/EMERGENCY SERVICES NETWORK 2,908,077 2,379,677 2,478,994 ONE STOP 7,932,440 8,191,984 11,146,373 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 10,840,517 289,100 0 100,953 5,289,464 10,571,661 289,100 0 14,897 5,601,997 13,625,367 289,100 0 0 5,303,459 Total Program Funding 16,520,034 16,477,655 19,217,926 Funding by Source Revenues Staffing (FTEs) by Program CAA/EMERGENCY SERVICES NETWORK ONE STOP 10.0 9.6 11.3 105.3 107.3 106.0 Total Staffing (FTEs) 115.3 116.9 117.3 11-32 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: CAA/EMERGENCY SERVICES NETWORK 1000 Function Combat poverty and provide a safety net of basic services for low income individuals and families in Pima County. Connect immediate assistance with case management and additional resources to promote self-sufficiency and economic independence. Description of Services The Community Action Agency (CAA) operates a community emergency assistance network to eliminate duplication of services. Basic needs and services are provided in partnership with nine community non-profit and rural community service agencies which comprise the Emergency Services Network (ESN). The CAA provides these services directly as well as contracting with each agency in the ESN to provide the services. Services are provided for low income older adults, families, and individuals, and include: rental assistance to prevent eviction; utility assistance to prevent shutoff; rental security and utility deposits; mortgage assistance to prevent foreclosure; emergency food boxes; transportation assistance; and other basic needs. Individualized case management, financial counseling, and information and referral are used to identify the causes of crisis and develop a plan to increase overall self-sufficiency. Households must meet specific eligibility criteria to qualify for assistance under various federal, state, and local funding sources for these services, and include: federal Community Services Block Grant (CSBG); federal Social Services Block Grant (SSBG); Federal Emergency Management Agency (FEMA); federal utility assistance; Low Income Home Energy Assistance Program (LIHEAP); state Utility Repair, Replacement, and Deposit Program (URRD); state Eviction Prevention/Emergency Homeless grant (EPEH); and Tucson Water Utility Assistance Program (TWUAP). The grants fund programs that produce measurable outcomes for low income populations. Goals are different for each grant depending on the needs identified by each applicant. Grants are made in the following priority areas as adopted by the Pima County Community Action Agency Advisory Board: inability to meet emergency needs; starvation and malnutrition; inadequate housing; incomplete use of programs and services; and, youth services. Program Goals and Objectives - Improve the standard of living and mitigate the effects of poverty - Provide a safety net that prevents homelessness and provides stability to households experiencing a crisis - Assist people and communities of Pima County, especially those with lower incomes, to become economically self-sufficient FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 1,736/5,118 5,233/16,786 1,208 8,042 774/931 2,000/5,900 5,300/17,000 1,650 7,500 750/860 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 424,826 2,635,239 41,971 426,568 2,108,637 0 470,844 2,155,292 3,600 3,102,036 2,535,205 2,629,736 Program Performance Measures Housing assistance to families/clients Emergency utility assistance to families/clients City water bills paid Crisis case management provided to clients Telephone Assistance Program to families/clients Total Program Expenditures Program Funding by Source 2,000/5,900 5,500/17,600 1,700 7,500 700/840 FY2008/2009 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 1,753 0 0 625 0 0 2,378 0 0 2,896,905 2,379,677 2,478,994 8,794 0 0 2,905,699 2,379,677 2,478,994 0 0 72,545 121,414 0 0 636 154,892 0 0 0 150,742 3,102,036 2,535,205 2,629,736 10.0 9.6 11.3 11-33 Pima County FY2008/2009 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: ONE STOP 1000 Function Reduce poverty and unemployment by helping low income and other disadvantaged citizens increase their earning power through improved skills. Promote economic development and support a healthy business climate by assisting local employers to find and train qualified workers. Specifically targeted community impacts include: increased incomes providing at least an 18% return on investment; increased tax base; increased employment at livable wages, reduced high school drop out rates, increased rates of educational attainment; prepared and stable workforce to support economic development; increased self sufficiency; and reduced dependency on government services. Description of Services Offer a continuum of career development services for both youth and adults and conduct special outreach to low income, homeless, dislocated worker, and high school dropout populations. Services are coordinated through the One Stop Program but delivered through a network of more than 50 organizations ranging from community based non-profit organizations to governmental agencies and proprietary trainers. Provide support to employers in recruiting, staffing, and training a viable workforce. Provide job order registration, applicant screening, and job matching in both person and online. The One Stop Program also works with industry clusters and other employer groups to design new training needed to address workforce shortages in fields with high occupational demand. Program Goals and Objectives - Promote entry, retention, or promotion in livable wage jobs - Improve clients’ skills to achieve increased earnings - Promote attainment of skills as measured by credentials, degrees, certifications, and program tests showing improved numeric, literacy, and technology skills - Direct youth toward completion of high school or General Education Diploma (GED) attainment - Promote youth entry into post-secondary education - Address employer skill shortages especially in high tech, high wage, and high demand occupations Program Performance Measures Client entry into unsubsidized employment Client earnings increased by $5,000 per year Youth attaining high school diploma or GED Employers matched to clients Youth receiving post-secondary education or vocational training FY2006/2007 Actual FY2007/2008 Estimated 2,261 857 220 217 122 1,800 900 250 150 180 FY2008/2009 Planned 1,900 950 250 160 215 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,751,299 9,272,187 394,512 4,422,328 9,440,922 79,200 4,380,503 12,112,487 95,200 13,417,998 13,942,450 16,588,190 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTEREST 728 0 0 MISCELLANEOUS 656 0 0 Operating Revenue Sub-Total 1,384 0 0 7,782,808 7,991,984 10,846,373 148,248 200,000 300,000 Grant Revenue Sub-Total 7,931,056 8,191,984 11,146,373 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 289,100 0 28,408 5,168,050 289,100 0 14,261 5,447,105 289,100 0 0 5,152,717 13,417,998 13,942,450 16,588,190 105.3 107.3 106.0 INTERGOVERNMENTAL MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 11-34 Pima County FY 2008/2009 Adopted Budget County Free Library Expenditures: 36,107,582 Revenues: FTEs 35,484,830 378.5 Function Statement: To provide Pima County residents with free and equitable access to the information resources needed for full participation in the community and for the enrichment of individual lives. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 1: Public Libraries Expenditures by Program Technology Management 8.24% Administration 13.38% Support Services 20.27% Public Services 58.11% Sources of All Funding Fund Balance Decrease 1.72% Department Revenue 98.28% 11-35 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: COUNTY FREE LIBRARY Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted ADMINISTRATION 3,880,315 6,916,108 4,832,230 PUBLIC SERVICES 16,817,050 19,965,364 20,979,804 SUPPORT SERVICES 5,294,833 7,654,771 7,319,534 TECHNOLOGY MANAGEMENT 1,537,474 2,554,352 2,976,014 27,529,672 37,090,595 36,107,582 ADMINISTRATION 32,706,825 37,929,142 35,176,830 PUBLIC SERVICES 1,950,126 775,000 308,000 Total Expenditures Funding by Source Revenues Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 34,656,951 (485,000) 0 (6,642,279) 38,704,142 (3,772,000) 0 2,158,453 35,484,830 (172,000) 0 794,752 Total Program Funding 27,529,672 37,090,595 36,107,582 14.5 14.5 16.0 297.9 325.0 345.5 18.0 18.0 17.0 7.5 0.0 0.0 337.9 357.5 378.5 Staffing (FTEs) by Program ADMINISTRATION PUBLIC SERVICES SUPPORT SERVICES TECHNOLOGY MANAGEMENT Total Staffing (FTEs) Note: Effective July 1, 2006, the Pima County Free Library District assumed full responsibility for the library branches within the city of Tucson. Since 1986, intergovernmental agreements entered into between the Pima County Free Library District and the city of Tucson had designated the city to operate a unified library system and established a dollar amount for the District contribution. In 2004, the city of Tucson determined it was no longer able to continue support and administration of the library system. The city negotiated a transition date of July 1, 2006 to transfer the library system to the Pima County Free Library District. To facilitate the transition of the library system to the Pima County Free Library District, the city agreed to provide financial support of $6,000,000 in fiscal year 2006/07, $4,000,000 in fiscal year 2007/08, and $2,000,000 in fiscal year 2008/09. Pursuant to the Intergovernmental Agreement between the Pima County Free Library District and Pima County for Cooperative Support Services Contract No. 01-30-P-138083-00606 (dated June 6, 2006, recorded in Docket 12824 at Page 955 on June 13, 2006), employees performing work for the Pima County Free Library District are Pima County employees assigned to do work for the Pima County Free Library District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Free Library District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on June 5, 2031. 11-36 Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: ADMINISTRATION 2011 Function Enrich the lives of residents and build community by providing opportunities to read, learn, grow, and succeed. Provide equitable access to information, recreational reading, and lifelong learning materials and programs. Provide leadership and vision to fulfill the library’s mission and deliver quality library services to residents of Pima County through the operation of 25 libraries, online electronic access, and outreach services including library outlets in the jail, Detention Center, a bookmobile, and deposit collections at many locations. Report to the Board of Supervisors acting as the Library District Board of Directors and coordinate library services with County departments. Work with the Citizen Library Advisory Board, as well as Friends groups, the Library Foundation, and other community interest groups. Description of Services Report to County Administration on library operations and services provided to the residents of Pima County. Build community support for the library by working with the Library Advisory Board, Friends groups, and the Library Foundation. Ensure that library services are responsive and relevant to the communities served. Develop and implement marketing and community relations strategies to promote library services to the appropriate audiences and raise community awareness of the wide range of services provided by the library. Program Goals and Objectives - Strengthen community support for the Library District and individual branches by attending at least 50 community meetings to build support and increase communication with the Advisory Board and support groups - Raise public awareness of library programs and services by developing a marketing plan to communicate with the public through a variety of methods including newsletters, media outlets, and in-library promotions - Optimize staff capacity through proactive recruitment, training, and retention, and by ensuring that all regular staff attends at least one training opportunity that improves their knowledge, skills, and ability to serve the public Program Performance Measures Advertising equivalency of promotional media coverage for library programs and services Community support meetings attended Staff attending customer service training FY2006/2007 Actual FY2007/2008 Estimated $123,052 $130,000 63 259 50 250 FY2008/2009 Planned $150,000 50 200 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 921,325 2,806,002 152,988 722,922 6,176,186 17,000 845,401 3,839,779 147,050 3,880,315 6,916,108 4,832,230 24,888,527 31,957,142 31,926,830 6,664,431 4,000,000 2,000,000 FINES AND FORFEITS 634,446 500,000 600,000 INTEREST 409,733 300,000 450,000 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues TAXES INTERGOVERNMENTAL MISCELLANEOUS 109,688 700,000 0 32,706,825 37,457,142 34,976,830 INTERGOVERNMENTAL 0 472,000 100,000 MISCELLANEOUS 0 0 100,000 0 472,000 200,000 Operating Revenue Sub-Total Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (485,000) 0 (28,341,510) (3,772,000) 0 (27,241,034) (172,000) 0 (30,172,600) 3,880,315 6,916,108 4,832,230 14.5 14.5 16.0 11-37 Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: PUBLIC SERVICES 2011 Function Provide residents with information and materials through lending services, library programs, reference and information services, electronic information resources, and public access computers at the Main Library and 24 branches. Description of Services Provide access to a wide variety of information resources including books, DVDs, downloadable resources, and on-line information resources. Serve as community gathering places where residents come to share information, learn, and engage in the community. Provide a safe, welcoming place where young children are introduced to language, reading, and literacy; where school age students find homework assistance and materials to help them succeed in school and become lifelong learners; and where adults can pursue individual interests and engage in personal discovery and connect with their community. Assist people in finding information, answer questions, and provide personalized assistance and structured programs that focus on the needs of the library customer in the pursuit of knowledge. Program Goals and Objectives - Support self-directed personal growth and life-long learning for residents of all ages by providing story times for preschoolers, summer reading for people of all ages, and programs on topics of interest at all libraries - Make rooms available for community groups to hold meetings of interest to the community and where residents come together to share information, interact with others in their community, and participate in public discourse about community issues - Meet the need for general information by providing answers to questions through InfoLine by telephone or email, by providing homework help to students both online and in person, and by providing an accessible catalog and website - Make electronic resources available to all residents by providing computers for public access at all libraries and by offering computer classes to teach computer skills - Provide books, music, and film in a variety of formats and in sufficient quantities on topics of high interest and in demand in both English and Spanish - Present materials and programs which help celebrate the rich cultural diversity and heritage of Pima County residents to gain an understanding of their own cultural heritage and the cultural heritage of others - Provide information about starting a business, careers, entrepreneurship, personal finance, and obtaining employment by presenting workshops on small business, finance, and grants Program Performance Measures Preschoolers attending story times Summer Reading programs attendees Community meeting room program attendance Questions answered - InfoLine Website visits On line homework help provided In person homework help provided Public access computers made available Public use computer sessions Computer classes offered Diversity programs attendees Business and grants workshops presented Teens attending workforce development sessions FY2006/2007 Actual FY2007/2008 Estimated 102,578 33,911 269,388 44,067 1,769,214 2,781 10,550 470 827,968 878 3,019 40 831 110,000 34,000 275,000 45,000 1,800,000 3,000 12,000 487 830,000 880 3,200 40 825 FY2008/2009 Planned 112,000 35,000 300,000 45,000 1,800,000 3,500 13,000 550 1,000,000 900 3,200 40 850 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 13,301,109 3,483,313 32,628 15,128,614 4,536,750 300,000 16,436,571 4,243,233 300,000 16,817,050 19,965,364 20,979,804 INTERGOVERNMENTAL 228,828 325,000 0 FINES AND FORFEITS 113,926 0 0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total 54,339 0 53,000 1,373,314 450,000 255,000 1,770,407 775,000 308,000 11-38 Pima County FY2008/2009 Adopted Budget Program Summary 2011 Department: COUNTY FREE LIBRARY MISCELLANEOUS Program: PUBLIC SERVICES 2011 1,373,314 450,000 255,000 Operating Revenue Sub-Total MISCELLANEOUS 1,373,314 450,000 255,000 308,000 Operating Revenue Sub-Total INTERGOVERNMENTAL 140,726 0 4,993 0 0 308,000 0 34,000 0 0 179,719 0 0 0 0 14,866,924 0 0 19,190,364 0 0 20,671,804 16,817,050 19,965,364 20,979,804 297.9 325.0 345.5 INTEREST MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 11-39 Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: SUPPORT SERVICES 2011 Function Responsible for providing the support operations needed for a branch library system including: the cataloging and acquisition of library materials; maintenance of library facilities; the hiring, payroll processing, and management of human resources; the processing of library customer accounts; and budgetary planning and support. Description of Services Order, make payments, and manage vendor relations for the purchase of library materials in a variety of formats. Manage the inventory of 1.5 million items including the cataloging of new materials added to the collection. Manage all hiring, payroll, and related departmental personnel issues. Provide support for budgeting, accounts receivable, and accounts payable. Oversee facilities maintenance and planning of new libraries. Program Goals and Objectives - Monitor that library expenditures are kept within budget to maximize the level of services offered by library staff - Provide well maintained library facilities by having staff submit Work Orders in a timely manner - Utilize the most efficient methods possible to order, process, and make new materials available to the public - Increase number of new library materials sent directly to branches to minimize shipping times - Increase number of new library materials available to library patrons Program Performance Measures Library expenditures within budget Items shipped directly to branches New materials added to collection Timely submission of Work Orders to Facilities Management department Total items in library collection FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated yes 75% 251,880 3,789 yes 90% 300,000 4,000 yes 90% 320,000 4,500 1,400,010 1,450,000 1,500,000 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 726,995 4,567,838 0 771,841 6,832,930 50,000 729,334 6,590,200 0 5,294,833 7,654,771 7,319,534 0 0 5,294,833 0 0 7,654,771 0 0 7,319,534 5,294,833 7,654,771 7,319,534 18.0 18.0 17.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 11-40 FY2008/2009 Adopted Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: TECHNOLOGY MANAGEMENT 2011 Function Ensure that library staff and patrons have access to technology, including computers and other electronic resources needed to fulfill their information needs. Description of Services Maintain and replace personal computers as needed for staff and public access. Provide software upgrades and update computer networks used by staff and the public to access information and electronic resources. Provide support for the library software applications that manage the inventory of library materials and access to public computers. Provide support for web servers and electronic resources. Research new trends in technology to enhance and advance the delivery of library services. (Note: All library Technology Management personnel were transferred to the Pima County Information Technology department in fiscal year 2007/08. Costs for these employees are billed back to the library.) Program Goals and Objectives - Replace computers that are more than three years old so that library customers and staff have access to information resources using computers that are up to date and meet technology standards - Provide assistance to library customers experiencing computer problems by responding to Trouble Tickets which describe computer problems Program Performance Measures Public access computers replaced Computer Trouble Tickets addressed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) FY2006/2007 Actual FY2007/2008 Estimated 160 2,326 170 1,800 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Planned 200 1,800 FY2008/2009 Adopted 385,314 742,660 409,500 387,402 756,650 1,410,300 407,514 1,191,500 1,377,000 1,537,474 2,554,352 2,976,014 0 0 1,537,474 0 0 2,554,352 0 0 2,976,014 1,537,474 2,554,352 2,976,014 7.5 0.0 0.0 11-41 This page intentionally left blank. 11-42 Pima County FY 2008/2009 Adopted Budget Economic Development & Tourism Expenditures: 2,022,773 Revenues: FTEs 1,619,933 5.0 Function Statement: Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Serve as a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with Pima County leased assets, meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Mandates: ARS Title 42, Chapter 6: Local Excise Taxes Expenditures By Program Economic Development & Tourism 100% Sources of All Funding Fund Balance Decrease 4.94% Operating Transfers 14.97% Department Revenue 80.09% 11-43 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: ECONOMIC DEVELOPMENT & TOURISM Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted ECONOMIC DEVELOPMENT & TOURISM 1,584,943 2,477,386 2,022,773 Total Expenditures 1,584,943 2,477,386 2,022,773 ECONOMIC DEVELOPMENT & TOURISM 1,500,039 1,792,964 1,619,933 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 1,500,039 0 0 84,904 0 1,792,964 165,574 0 518,848 0 1,619,933 302,840 0 100,000 0 Total Program Funding 1,584,943 2,477,386 2,022,773 2.0 5.0 5.0 2.0 5.0 5.0 Funding by Source Revenues Staffing (FTEs) by Program ECONOMIC DEVELOPMENT & TOURISM Total Staffing (FTEs) Note: Legislation from the state of Arizona (A.R.S. 42-6108) allowing the County to increase its transient lodging excise (hotel/motel) tax from 2% to 6% became effective on August 12, 2005. In response to this legislation, the Board of Supervisors approved the increase of the County’s hotel/motel tax rate to 6% starting on January 1, 2006. Hotel/motel tax revenues are distributed to tourism (50%), the Stadium District (34%), and economic development (16%). 11-44 Pima County FY2008/2009 Adopted Budget Program Summary Department: ECONOMIC DEVELOPMENT & TOURISM Program: ECONOMIC DEVELOPMENT & TOURISM 2005 Function Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. The Economic Development and Tourism department is a marketing outreach agency promoting the quality of life of the region to create potential leisure and business opportunities with meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private sector partners. Description of Services Act as primary liaison with the business, academic, and tourism communities to enhance the economic well being of the region. Provide contract oversight, business development, marketing, training, and revenue enhancement programs to Pima County’s leased property partners (i.e., Arizona-Sonora Desert Museum, Old Tucson Studios, Colossal Cave Mountain Park, Pima Air and Space Museum, Pima County Fairgrounds, and other Pima County leased property partners). Program Goals and Objectives - Coordinate Pima County’s economic development resources to concentrate on collaborative community efforts in business and job creation, business retention and expansion, increased tourism, and cultural development which enhance the quality of life - Effectively coordinate all public resources to produce a sustaining positive business development climate - Develop a more comprehensive marketing plan in partnership with the Metropolitan Tucson Convention and Visitors Bureau with the following initiatives: increase Mexican tourism to the attractions; create a destination special event department in Tucson; develop a marketing assistance grant program for the area attractions; assist in the development of new air routes to Tucson; and, increase the number of film and video production companies utilizing Pima County as their base shooting and production headquarters - Develop optional use concepts for County land at the Pima County Fairgrounds and other leased property attractions - Develop partnerships with public and private organizations involved in economic development and tourism - Increase the number of special events and revenue producing activities at Tucson Electric Park (TEP) and other County properties - Assist Natural Resources, Parks & Recreation in major public activities and events where attendance is projected to be over 3,000 Program Performance Measures Increase in attendance at leased properties Increase in major events held Increase in number of sponsored events Increase in business and leisure travelers Increase in spring training revenue Spring training programs FY2006/2007 Actual FY2007/2008 Estimated 2% 1 1 4% 4% 2 3% 1 1 5% 4% 2 FY2008/2009 Planned 3% 2 1 4% 3% 2 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 206,742 1,362,566 15,635 323,929 2,127,457 26,000 329,240 1,679,033 14,500 1,584,943 2,477,386 2,022,773 1,464,697 1,508,427 1,399,933 0 232,537 0 35,342 30,000 5,000 0 22,000 215,000 1,500,039 1,792,964 1,619,933 0 0 84,904 0 165,574 0 518,848 0 302,840 0 100,000 0 1,584,943 2,477,386 2,022,773 2.0 5.0 5.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-45 This page intentionally left blank. 11-46 Pima County FY 2008/2009 Adopted Budget School Superintendent Expenditures: 6,257,834 Revenues: FTEs 4,879,533 15.0 Function Statement: Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts, including the issuance of payrolls. Prepare school district financial information for the Board of Supervisors for setting the property tax rates. Maintain mandated programs involving the parents of children that are either in private schools or being taught at home. Operate Pima Accommodation District, educational services, and school bus service for students in unorganized territory in Pima County. Plan and operate multi-district educational programs. Mandates: ARS Title 15: Education Expenditures by Program Accounting 6.19% Pima Special Programs 24.13% Administration 22.10% Educational Services 9.23% Pima Accommodation District 38.35% Sources of All Funding Fund Balance Decrease 1.50% General Fund Support 20.52% Department Revenue 77.98% 11-47 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: SCHOOL SUPERINTENDENT Expenditures by Program ACCOUNTING FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 349,483 378,838 387,548 ADMINISTRATION 408,851 423,585 1,382,735 EDUCATIONAL SERVICES 570,658 581,266 577,551 PIMA ACCOMMODATION DISTRICT 1,011,844 2,400,000 2,400,000 PIMA SPECIAL PROGRAMS 1,995,121 1,510,000 1,510,000 Total Expenditures 4,335,957 5,293,689 6,257,834 0 0 1,025,000 73,363 70,200 38,533 Funding by Source Revenues ADMINISTRATION EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT 1,326,333 2,306,000 2,306,000 PIMA SPECIAL PROGRAMS 2,272,944 1,510,000 1,510,000 Total Revenues Net Operating Transfers In/(Out) 3,672,640 0 3,886,200 0 4,879,533 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (592,312) 1,255,629 0 94,000 1,313,489 0 94,000 1,284,301 Total Program Funding 4,335,957 5,293,689 6,257,834 Staffing (FTEs) by Program ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES Total Staffing (FTEs) 11-48 6.0 6.0 6.0 5.4 6.0 5.0 4.0 4.0 4.0 15.4 16.0 15.0 Pima County FY2008/2009 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 ACCOUNTING Function Perform mandated accounting functions in accordance with new and updated electronic reporting requirements established by the Arizona Legislature. Description of Services Perform accounting activities relating to budgets, tax rates, and the issuance of warrants for the school districts. Program Goals and Objectives - Meet statutory mandates Program Performance Measures Accounting transactions School district revenue collected School district expenditures processed School district warrants issued Certificates of educational convenience issued School district elections conducted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 13,678,008 $966,936,378 $525,088,090 118,269 125 23 14,200,000 $930,000,000 $465,000,000 135,000 150 16 FY2006/2007 Actual Total Program Funding Program Staffing (FTEs) 14,500,000 $940,000,000 $475,000,000 140,000 155 17 FY2008/2009 Adopted 326,868 22,615 355,188 23,650 364,698 22,850 349,483 378,838 387,548 0 0 0 0 0 349,483 0 0 378,838 0 0 387,548 349,483 378,838 387,548 6.0 6.0 6.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Adopted FY2008/2009 Planned 11-49 Pima County FY2008/2009 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 ADMINISTRATION Function Administer the mandated functions of the office. Provide support to each function to meet the needs and mandates of the department. Description of Services Serve as a community resource for educational services. Perform a variety of duties for school districts including functioning as fiscal agent/administrator. Function as project director for educational programs that extend beyond the boundaries of individual school districts. Serve as the technology liaison to rural school districts and special programs. Perform mandated functions. Program Goals and Objectives - Administer all functions of the department to meet the mandates set by the state Program Performance Measures Teaching certificates maintained Board members appointed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2006/2007 Actual FY2007/2008 Estimated 42,080 9 38,000 3 FY2006/2007 Actual FY2008/2009 Planned 45,500 9 FY2007/2008 Adopted FY2008/2009 Adopted 332,303 58,235 18,313 350,089 54,496 19,000 305,791 1,069,832 7,112 408,851 423,585 1,382,735 0 0 1,025,000 Operating Revenue Sub-Total 0 0 1,025,000 Net Operating Transfers In/(Out) 0 0 0 0 0 408,851 0 0 423,585 0 0 357,735 408,851 423,585 1,382,735 5.4 6.0 5.0 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-50 Pima County FY2008/2009 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 EDUCATIONAL SERVICES Function Provide assistance in educational services and in obtaining education grants for Pima County. Description of Services Provide educational services to those populations that are not served and those that are underserved. Program Goals and Objectives - Provide educational services to benefit Pima County school districts and residents Program Performance Measures Home schooled children tracked Private schooled children tracked Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 3,570 4,695 3,200 5,600 FY2006/2007 Actual FY2008/2009 Planned 3,650 5,225 FY2007/2008 Adopted FY2008/2009 Adopted 294,682 275,976 313,140 268,126 315,225 262,326 570,658 581,266 577,551 73,363 70,200 38,533 73,363 70,200 38,533 0 0 0 0 0 497,295 0 0 511,066 0 0 539,018 570,658 581,266 577,551 4.0 4.0 4.0 Revenues INTERGOVERNMENTAL Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-51 Pima County FY2008/2009 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 PIMA ACCOMMODATION DISTRICT Function Administer educational programs in the Pima County Jail, Juvenile Detention Center, and for students residing in the unincorporated area of Mt. Lemmon. Description of Services Provide educational services to incarcerated students, at risk students, and students residing in unincorporated areas of Pima County through three school sites. Program Goals and Objectives - Meet state educational standards Program Performance Measures Juvenile detention students served County jail students served FY2006/2007 Actual FY2007/2008 Estimated 1,013 203 1,450 90 FY2008/2009 Planned 1,550 200 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted SUPPLIES AND SERVICES 1,011,844 2,400,000 2,400,000 1,011,844 2,400,000 2,400,000 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 0 2,246,000 2,246,000 1,326,333 60,000 60,000 1,326,333 2,306,000 2,306,000 0 0 0 0 94,000 0 0 94,000 0 1,011,844 2,400,000 2,400,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (314,489) 0 11-52 Pima County FY2008/2009 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 PIMA SPECIAL PROGRAMS Function Serve as fiscal agent/administrator for several specialized educational programs that extend beyond the boundaries of individual school districts. Description of Services The specialized educational programs include strong consortium efforts with local school districts; others are in response to federal, state, and local agency concerns regarding unserved school age youth in Pima County. Program Goals and Objectives - Maintain efforts to work collaboratively toward solutions to meet the educational needs of the community FY2008/2009 Planned Program Performance Measures FY2006/2007 Actual FY2007/2008 Estimated Special programs operated 19 18 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted SUPPLIES AND SERVICES 1,995,121 1,510,000 1,510,000 1,995,121 1,510,000 1,510,000 Total Program Expenditures Program Funding by Source 19 FY2008/2009 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 0 950,000 950,000 2,272,944 560,000 560,000 2,272,944 1,510,000 1,510,000 0 0 0 0 0 0 0 0 0 1,995,121 1,510,000 1,510,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (277,823) 0 11-53 This page intentionally left blank. 11-54 Pima County FY 2008/2009 Adopted Budget Stadium District Expenditures: 3,412,924 Revenues: FTEs 3,325,003 4.6 Function Statement: Provide family entertainment for Pima County residents through sports recreation and community events. Continue to develop relationships with professional baseball teams that will have a positive impact on the local economy. Mandates: ARS Title 48, Chapter 26: Stadium Districts Expenditures by Program Recreation 3.16% Baseball 39.95% Administration 56.89% Sources of All Funding Fund Balance Decrease 2.58% Department Revenue 97.42% 11-55 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: STADIUM DISTRICT Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted ADMINISTRATION 1,446,691 1,389,605 1,941,748 BASEBALL 1,053,495 1,043,179 1,363,397 29,750 101,025 107,779 2,529,936 2,533,809 3,412,924 ADMINISTRATION 1,914,495 1,905,700 2,053,800 BASEBALL 1,080,554 1,031,503 1,151,203 139,945 84,000 120,000 RECREATION Total Expenditures Funding by Source Revenues RECREATION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 3,134,994 (105,689) 0 (499,369) 3,021,203 191,148 0 (678,542) 3,325,003 (58,177) 0 146,098 Total Program Funding 2,529,936 2,533,809 3,412,924 0.6 6.3 2.1 10.4 6.7 2.3 0.4 1.6 0.2 11.4 14.6 4.6 Staffing (FTEs) by Program ADMINISTRATION BASEBALL RECREATION Total Staffing (FTEs) Note: Pursuant to the Intergovernmental Agreement between Pima County and the Pima County Stadium District for Personnel and Services Contract No. 01-57-P-132729-0603 (dated June 17, 2003, recorded in Docket 12080 at Page 213 on June 26, 2003), employees performing work for the Pima County Stadium District are Pima County employees assigned to do work for the Pima County Stadium District. For budgetary purposes only, these employees are shown as FTEs within the Pima County Stadium District. The actual status of these employees during the course of the Intergovernmental Agreement will continue to be as Pima County employees, subject to the Pima County Personnel Policies and Merit Rules. The Intergovernmental Agreement terminates on February 1, 2012. Legislation from the state of Arizona (A.R.S. 42-6108) allowing the County to increase its transient lodging excise (hotel/motel) tax from 2% to 6% became effective on August 12, 2005. In response to this legislation, the Board of Supervisors approved the increase of the County's hotel/motel tax rate to 6% starting on January 1, 2006. Hotel/motel tax revenues are distributed to tourism (50%), the Stadium District (34%), and economic development (16%). 11-56 Pima County FY2008/2009 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: ADMINISTRATION 2012 Function Provide management and administrative functions at the Kino Sports Complex (KSC). Description of Services Provide oversight and direction of the Kino Sports Complex. Provide a venue for organized baseball, community recreation, and special events. Oversee promotion, marketing, financial accountability, site maintenance, contracts, personnel, and scheduling. Program Goals and Objectives - Monitor and manage contracts for compliance - Develop marketing strategy to increase the number of special events, as well as the community use of KSC facilities Program Performance Measures Contracts maintained with 2 major league teams Contracts maintained with 1 minor league team Special events at Kino Sports Complex, per year increase FY2006/2007 Actual FY2007/2008 Estimated yes yes 1 yes yes 1 FY2008/2009 Planned yes yes 2 Program Expenditures by Object FY2006/2007 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 217,647 1,216,771 12,273 411,160 937,445 41,000 564,253 1,377,495 0 1,446,691 1,389,605 1,941,748 1,907,199 1,905,000 2,034,000 7,296 0 15,000 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted FY2008/2009 Adopted Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 700 4,800 1,914,495 1,905,700 2,053,800 (105,689) 0 (362,115) 191,148 0 (707,243) (58,177) 0 (53,875) 1,446,691 1,389,605 1,941,748 0.6 6.3 2.1 11-57 Pima County FY2008/2009 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: BASEBALL 2012 Function Provide baseball and softball facilities. Description of Services Provide a venue for major and minor league baseball teams and community baseball/softball tournaments and leagues. Program Goals and Objectives - Ensure fields and facilities are available for use and are maintained efficiently - Increase field usage by community baseball/softball leagues and tournaments - Maintain field availability during extended spring training season with flexible scheduling - Maximize irrigation efficiency by implementing Maxicom recommendations - Increase revenue from ticket and concession sales Program Performance Measures Revenue increase in ticket and concession sales Stormwater harvested, acre feet Reclaimed water used, acre feet Baseball/softball leagues held Baseball/softball tournaments held Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 4% 126 117 5 5 3% 133 135 6 8 FY2006/2007 Actual FY2008/2009 Planned 3% 135 237 15 10 FY2007/2008 Adopted FY2008/2009 Adopted 340,874 707,833 4,788 361,729 681,450 0 506,697 856,700 0 1,053,495 1,043,179 1,363,397 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 4,077 0 0 1,076,477 1,031,503 1,151,203 1,080,554 1,031,503 1,151,203 0 0 11,676 0 0 212,194 1,053,495 1,043,179 1,363,397 10.4 6.7 2.3 0 0 (27,059) 11-58 Pima County FY2008/2009 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: RECREATION 2012 Function Provide a venue for community use and revenue generation. Description of Services Provide space and facilities for community recreation and activities such as the Casa Car Show, Fort Lowell Shootout, Tucson Gem and Mineral Show, Belo Marketing Solutions, and concerts. Program Goals and Objectives - Provide facilities for the Fort Lowell Shootout and the Old Pueblo Invitational Soccer events - Increase the number of Tucson Gem and Mineral Show events - Increase the number of non-sporting events such as trade, car, and manufactured home shows Program Performance Measures Concerts held Soccer events held Tucson Gem & Mineral Show events held Nonsporting events held Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 3 3 4 6 4 3 4 6 FY2006/2007 Actual FY2008/2009 Planned 6 3 4 6 FY2007/2008 Adopted FY2008/2009 Adopted 11,805 17,945 0 82,125 9,900 9,000 88,179 19,600 0 29,750 101,025 107,779 14,945 0 0 125,000 84,000 120,000 139,945 84,000 120,000 0 0 (110,195) 0 0 17,025 0 0 (12,221) 29,750 101,025 107,779 0.4 1.6 0.2 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 11-59 This page intentionally left blank. 11-60 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ADMINISTRATION CIVIL SERVICES COURTROOM SERVICES CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY JUVENILE SERVICES PROBATE SERVICES RECORDS RETENTION 592,080 1,653,329 2,157,475 771,801 1,441,666 600,286 1,536,592 327,846 1,241,672 TOTAL CLERK OF SUPERIOR COURT 10,322,747 751,920 592,080 1,653,329 2,157,475 771,801 1,493,588 722,214 1,536,592 327,846 1,993,592 925,770 11,248,517 51,922 121,928 CONSTABLES AJO CONSTABLE GREEN VALLEY CONSTABLE TUCSON CONSTABLES TOTAL CONSTABLES 33,019 96,374 880,131 33,019 96,374 880,131 1,009,524 1,009,524 2,336,345 2,372,767 426,723 14,734,222 685,970 10,710,337 2,336,345 2,372,767 1,112,693 25,444,559 19,870,057 11,396,307 31,266,364 2,957,283 12,033,916 20,180 2,101,331 2,977,463 14,135,247 14,991,199 2,121,511 17,112,710 17,000 696,810 17,000 COUNTY ATTORNEY ADMINISTRATION CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION TOTAL COUNTY ATTORNEY INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER TOTAL INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES 696,810 TOTAL JUSTICE COURT AJO 696,810 17,000 713,810 503,613 5,825 509,438 503,613 5,825 509,438 1,838,775 3,139,374 1,591,805 959,134 120,321 2,797,909 3,139,374 1,712,126 6,569,954 1,079,455 7,649,409 4,723,498 588,598 8,433,752 2,133,430 6,868,062 133,576 1,255,811 9,423 100 10,952,928 4,857,074 1,844,409 8,443,175 2,133,530 17,820,990 22,747,340 12,351,838 35,099,178 JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY TOTAL JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS TOTAL JUSTICE COURTS TUCSON JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES DETENTION SERVICES JUDICIAL SERVICES PROBATION SERVICES TOTAL JUVENILE COURT 12-1 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures OFFICE OF COURT APPOINTED COUNSEL CONTRACT ATTORNEYS OFFICE OF COURT APPOINTED COUNSEL TOTAL OFFICE OF COURT APPOINTED COUNSEL 10,781,177 699,169 10,781,177 699,169 11,480,346 11,480,346 123,644 2,254,637 123,644 2,254,637 2,378,281 2,378,281 PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES TOTAL PUBLIC FIDUCIARY SHERIFF ADMINISTRATIVE CORRECTIONS FORFEITURES HIDTA INVESTIGATIONS OPERATIONS 17,010,105 39,193,820 TOTAL SHERIFF 21,336,326 40,525,655 512,158 2,140,309 3,600,000 2,736,409 1,142,842 1,422,114 17,522,263 41,334,129 3,600,000 2,736,409 22,479,168 41,947,769 118,065,906 11,553,832 129,619,738 13,593,150 3,001,098 6,375,900 712,730 822,305 584,342 14,177,492 3,001,098 18,625,818 712,730 1,769,230 523,137 3,105,225 431,122 320,355 442,908 2,078,218 SUPERIOR COURT ADJUDICATION ADMINISTRATION ADULT PROBATION CALENDAR SERVICES CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARMENTS INFORMATION SERVICES INTERPRETER JURY COMMISSIONER LAW LIBRARY PRETRIAL SERVICES 2,034,786 431,122 320,355 183,130 2,078,218 TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 12-2 12,249,918 946,925 523,137 1,070,439 259,778 29,552,794 15,634,539 45,187,333 238,188,571 55,086,077 293,274,648 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ADMINISTRATION CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY RECORDS RETENTION 2,425,774 TOTAL CLERK OF SUPERIOR COURT 328,000 3,000 800 63,100 295,000 696,000 2,428,774 800 391,100 295,000 696,000 2,753,774 1,057,900 3,811,674 CONSTABLES AJO CONSTABLE GREEN VALLEY CONSTABLE TUCSON CONSTABLES TOTAL CONSTABLES 1,120 18,184 445,950 1,120 18,184 445,950 465,254 465,254 COUNTY ATTORNEY COMMUNITY SUPPORT CRIMINAL PROSECUTION 72,440 671,000 8,815,752 671,000 8,888,192 72,440 9,486,752 9,559,192 12,960 20,180 453,322 20,180 466,282 12,960 473,502 486,462 JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES 258,244 280 8,908 258,524 8,908 TOTAL JUSTICE COURT AJO 258,244 9,188 267,432 270,701 13,462 284,163 270,701 13,462 284,163 5,681,221 383,527 365,000 120,321 6,046,221 503,848 6,064,748 485,321 6,550,069 21,000 25,000 468,000 133,576 1,255,811 9,423 10,652,145 154,576 1,280,811 477,423 10,652,145 514,000 12,050,955 12,564,955 TOTAL COUNTY ATTORNEY INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER TOTAL INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY TOTAL JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON ADMINISTRATION JUDICIAL OPERATIONS TOTAL JUSTICE COURTS TUCSON JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES DETENTION SERVICES PROBATION SERVICES TOTAL JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL CONTRACT ATTORNEYS TOTAL OFFICE OF COURT APPOINTED COUNSEL 718,608 718,608 718,608 718,608 15,000 483,318 15,000 483,318 498,318 498,318 PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES TOTAL PUBLIC FIDUCIARY 12-3 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues SHERIFF ADMINISTRATIVE CORRECTIONS FORFEITURES HIDTA INVESTIGATIONS OPERATIONS 95,948 7,680,000 TOTAL SHERIFF 490,500 10,000 512,158 2,683,337 204,000 2,736,409 1,142,842 1,422,114 608,106 10,363,337 204,000 2,736,409 1,633,342 1,432,114 8,276,448 8,700,860 16,977,308 487,023 921,807 11,611,383 633,048 478,000 205,517 1,408,830 11,611,383 633,048 478,000 205,517 487,023 13,849,755 14,336,778 20,392,518 46,127,695 66,520,213 SUPERIOR COURT ADJUDICATION ADULT PROBATION CONCILIATION COURT INFORMATION SERVICES LAW LIBRARY TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 12-4 Pima County FY 2008/2009 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ADMINISTRATION CIVIL SERVICES COURTROOM SERVICES CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY JUVENILE SERVICES PROBATE SERVICES RECORDS RETENTION 7.1 38.4 48.1 18.0 29.9 11.0 33.0 6.0 30.0 TOTAL CLERK OF SUPERIOR COURT 221.5 CONSTABLES AJO CONSTABLE GREEN VALLEY CONSTABLE TUCSON CONSTABLES 1.0 1.0 11.0 TOTAL CONSTABLES 13.0 COUNTY ATTORNEY ADMINISTRATION CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION 29.0 68.3 17.0 333.1 TOTAL COUNTY ATTORNEY 447.4 INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER 36.0 189.5 TOTAL INDIGENT DEFENSE 225.5 JUSTICE COURT AJO JUSTICE COURT AJO 10.8 TOTAL JUSTICE COURT AJO 10.8 JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY 9.5 TOTAL JUSTICE COURT GREEN VALLEY 9.5 JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS 30.8 78.3 13.0 TOTAL JUSTICE COURTS TUCSON 122.1 12-5 Pima County FY 2008/2009 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs JUVENILE COURT ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES DETENTION SERVICES JUDICIAL SERVICES PROBATION SERVICES 56.5 34.0 189.5 28.4 261.1 TOTAL JUVENILE COURT 569.5 OFFICE OF COURT APPOINTED COUNSEL OFFICE OF COURT APPOINTED COUNSEL 9.2 TOTAL OFFICE OF COURT APPOINTED COUNSEL 9.2 PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES 1.0 36.1 TOTAL PUBLIC FIDUCIARY 37.1 SHERIFF ADMINISTRATIVE CORRECTIONS HIDTA INVESTIGATIONS OPERATIONS 157.0 600.7 24.5 248.0 381.0 TOTAL SHERIFF 1,411.2 SUPERIOR COURT ADJUDICATION ADMINISTRATION ADULT PROBATION CALENDAR SERVICES CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARMENTS INFORMATION SERVICES INTERPRETER JURY COMMISSIONER LAW LIBRARY PRETRIAL SERVICES 176.0 45.5 307.0 18.0 22.0 9.2 26.5 7.0 8.0 4.0 40.3 TOTAL SUPERIOR COURT 663.5 3,740.3 TOTAL JUSTICE & LAW ENFORCEMENT Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 12-6 Pima County FY 2008/2009 Adopted Budget Clerk of the Superior Court Expenditures: 11,248,517 Revenues: FTEs 3,811,674 221.5 Function Statement: Maintain and hold accessible for the public and the court all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor the department's revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Mandates: ARS Title 12, Chapter 2, Article 8: Clerk of the Superior Court Expenditures by Program Administration 5.26% Records Retention 17.72% Civil Services 14.70% Probate Services 2.92% Courtroom Services 19.18% Juvenile Services 13.66% Information Technology 6.42% Financial Services 13.28% Criminal Services 6.86% Sources of All Funding Department Revenue 33.49% General Fund Support 66.51% 12-7 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: CLERK OF SUPERIOR COURT Expenditures by Program ADMINISTRATION FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 740,848 417,997 592,080 CIVIL SERVICES 1,860,605 2,057,191 1,653,329 COURTROOM SERVICES 2,112,785 2,306,273 2,157,475 780,096 790,363 771,801 1,489,293 1,543,966 1,493,588 698,937 685,480 722,214 JUVENILE SERVICES 1,605,076 1,667,063 1,536,592 PROBATE SERVICES 388,307 392,954 327,846 2,106,368 1,888,859 1,993,592 11,782,315 11,750,146 11,248,517 3,043,499 2,075,200 2,428,774 1,674 1,600 0 961 0 800 FINANCIAL SERVICES 761,185 734,120 391,100 INFORMATION TECHNOLOGY 319,372 275,000 295,000 CRIMINAL SERVICES FINANCIAL SERVICES INFORMATION TECHNOLOGY RECORDS RETENTION Total Expenditures Funding by Source Revenues ADMINISTRATION CIVIL SERVICES CRIMINAL SERVICES PROBATE SERVICES 1,615 0 0 741,406 645,600 696,000 Total Revenues Net Operating Transfers In/(Out) 4,869,712 0 3,731,520 0 3,811,674 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 13,777 6,898,826 0 (6,686) 8,025,312 0 (132,130) 7,568,973 RECORDS RETENTION Total Program Funding 11,782,315 Staffing (FTEs) by Program ADMINISTRATION 11,750,146 11,248,517 8.0 7.7 7.1 CIVIL SERVICES 46.5 50.3 38.4 COURTROOM SERVICES 55.5 47.3 48.1 CRIMINAL SERVICES 17.0 16.8 18.0 FINANCIAL SERVICES 30.2 30.1 29.9 INFORMATION TECHNOLOGY 8.0 9.8 11.0 JUVENILE SERVICES 31.9 34.1 33.0 PROBATE SERVICES 7.0 7.0 6.0 26.0 23.1 30.0 230.1 226.2 221.5 RECORDS RETENTION Total Staffing (FTEs) 12-8 Pima County FY2008/2009 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 ADMINISTRATION Function Provide administrative, managerial, and human resources for all functions of the department. The Clerk of the Superior Court provides quality, accessibility, and streamlined court related services to the judicial system and the public by operating in an environment of accountability. This environment is accomplished through development of strong, competent, open, and trusting partnerships which facilitate and exemplify the provision of government service. Description of Services Administer, direct, and manage all areas of the department in compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances. Ensure that all support services are provided to Superior Court divisions. Maintain a highly trained staff off personnel to ensure efficient and cost effective service to the courts and court partners. Provide all functions of human resources. Program Goals and Objectives - Provide guidance to department staff in compliance with all mandates and policies - Ensure compliance with federal, state, Supreme Court, Appeals Court, local court, and County laws and ordinances - Train managers and supervisors to enhance performance and communicate organizational expectations - Hire, supervise, monitor and evaluate personnel Program Performance Measures Sanctions imposed due to non-compliance of mandates Training sessions conducted Employee evaluations performed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 0 0 0 8 220 12 223 15 230 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 585,620 148,965 6,263 309,309 108,688 0 492,668 99,412 0 740,848 417,997 592,080 CHARGES FOR SERVICES 1,239,641 1,074,200 1,098,174 FINES AND FORFEITS 1,783,433 975,000 1,322,000 15,327 19,600 5,600 1,790 5,000 0 3,040,191 2,073,800 2,425,774 3,308 1,400 3,000 3,308 1,400 3,000 0 0 0 Total Program Expenditures Program Funding by Source Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 48,944 (2,351,595) 0 18,600 (1,675,803) 0 (3,000) (1,833,694) 740,848 417,997 592,080 8.0 7.7 7.1 Program Staffing (FTEs) 12-9 Pima County FY2008/2009 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 CIVIL SERVICES Function Process all civil filings and payments mandated by Arizona Revised Statutes. Description of Services Receive, record, and maintain all civil case filings. Program Goals and Objectives - Issue orders of protection/injunctions against harassment - Promote use of drop box as an alternative filing method - Process all civil filings in a timely manner Program Performance Measures Orders of protection issued monthly % of civil filings placed in drop box Civil filings processed daily FY2006/2007 Actual FY2007/2008 Estimated 478 10% 25 495 25% 28 FY2008/2009 Planned 594 45% 32 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,734,595 126,010 1,938,391 118,800 1,468,994 184,335 1,860,605 2,057,191 1,653,329 1,674 1,600 0 1,674 1,600 0 0 0 0 0 0 1,858,931 0 0 2,055,591 0 0 1,653,329 1,860,605 2,057,191 1,653,329 46.5 50.3 38.4 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-10 Pima County FY2008/2009 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 COURTROOM SERVICES Function Provide court related services for civil, domestic relations, probate, criminal, juvenile, and child support cases in litigation. Description of Services Provide a courtroom clerk for every open court hearing. Create a synopsis (minute entry) for each hearing and process all associated paperwork connected to each specific hearing. Distribute and direct minute entries and other court documents to interested parties. Program Goals and Objectives - Process accurate minutes of court proceedings on a timely basis - Improve customer satisfaction rating - Provide timely processing of court documents Program Performance Measures Accuracy rate of court documents Court documents processed on time Customer satisfaction rating FY2006/2007 Actual FY2007/2008 Estimated 96% 99% 99% 98% 99% 99% FY2008/2009 Planned 99% 99% 99% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,035,750 77,035 2,229,261 77,012 2,036,703 120,772 2,112,785 2,306,273 2,157,475 0 0 0 0 0 2,112,785 0 0 2,306,273 0 0 2,157,475 2,112,785 2,306,273 2,157,475 55.5 47.3 48.1 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-11 FY2008/2009 Adopted Pima County FY2008/2009 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 CRIMINAL SERVICES Function Process all criminal filings and payments mandated by Arizona Revised Statutes. Description of Services Provide quality, accessible, and streamlined court related services and resources to enable the court and probationers to meet the requirements set by the judiciary. Program Goals and Objectives - Process all criminal filings in a timely manner - Provide probation officers court records needed to supervise their probation caseloads - Maintain and keep current all probationer case files relating to court orders and assessments Program Performance Measures Criminal case files updated monthly Assessment payments collected monthly Probation reports generated monthly Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 1,500 720 265 2,000 760 280 FY2006/2007 Actual FY2008/2009 Planned 2,300 810 325 FY2007/2008 Adopted FY2008/2009 Adopted 743,958 36,138 743,763 46,600 737,077 34,724 780,096 790,363 771,801 225 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total 225 0 0 736 0 800 736 0 800 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (736) 779,871 0 0 790,363 0 (800) 771,801 780,096 790,363 771,801 17.0 16.8 18.0 12-12 Pima County FY2008/2009 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 JUVENILE SERVICES Function Provide court related services to the judicial system and public concerning all juvenile related issues. Description of Services Provide a courtroom clerk for every open court hearing, create minute entries of all court procedure, comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court and County laws, ordinances, and policies. Distribute and direct minute entries and other court document to interested parties. Program Goals and Objectives - Ensure delinquency cases are processed within 24 hours of filing - Provide all case files prior to scheduled court hearings - Provide outstanding service to internal and external customers Program Performance Measures Deliquency cases processed within 24 hours Percent of case files provided prior to daily court hearings FY2006/2007 Actual FY2007/2008 Estimated 90% 100% 95% 100% FY2008/2009 Planned 100% 100% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,545,860 59,216 1,608,063 59,000 1,457,752 78,840 1,605,076 1,667,063 1,536,592 0 0 0 0 0 1,605,076 0 0 1,667,063 0 0 1,536,592 1,605,076 1,667,063 1,536,592 31.9 34.1 33.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-13 FY2008/2009 Adopted Pima County FY2008/2009 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 FINANCIAL SERVICES Function Provide financial services to both internal and external customers of the court. Develop and monitor the annual budget. Prepare financial statements. Supervise all financial systems, accounts payable, payroll processing, and records maintenance. Provide collection services in order to collect past due court ordered assessments. Provide child support services for IV-D and non- IV-D cases. Maintain and update records as needed, and assist the court in distributing wage assignments. Description of Services Provide financial support to the courts in order to ensure all monies received are processed and distributed to the necessary agencies. Maintain accurate and timely accounting records. Maintain and update collection activity on all past due court ordered assessments. Assist families in the child support area to ensure proper record maintenance. Process all court documents in a timely and efficient manner. Program Goals and Objectives - Comply with all constitutional, state, federal, Supreme Court, Appeals Court, local court and County laws, ordinances and policies - Provide collection services for all deferred payments - Meet statutory deadlines for court related matters - Enhance cash management services - Initiate quarterly probation billings Program Performance Measures New deferred payment cases established monthly Billings sent to probationers per quarter FY2006/2007 Actual FY2007/2008 Estimated 200 1,200 225 1,365 FY2008/2009 Planned 260 1,500 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,313,731 165,065 10,497 1,404,866 139,100 0 1,347,924 145,664 0 1,489,293 1,543,966 1,493,588 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL 600,797 265,000 300,000 CHARGES FOR SERVICES 0 271,000 0 FINES AND FORFEITS 0 134,220 0 85,294 5,500 28,000 MISCELLANEOUS Operating Revenue Sub-Total 686,091 675,720 328,000 INTERGOVERNMENTAL 34,514 24,000 27,000 CHARGES FOR SERVICES 29,137 25,000 23,000 INTEREST 10,879 9,400 13,100 564 0 0 75,094 58,400 63,100 0 0 0 MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (6,919) 735,027 0 (378) 810,224 0 (11,178) 1,113,666 1,489,293 1,543,966 1,493,588 30.2 30.1 29.9 12-14 Pima County FY2008/2009 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 INFORMATION TECHNOLOGY Function Provide for the design, development, implementation, support, and management of computerized information systems, particularly software application and computer hardware for the department. Description of Services Develop and maintain department automation projects. Provide software engineering and maintenance of automation projects. Provide management and support of technology resources. Provide fast and efficient distribution of court generated documents between the court and the public. Program Goals and Objectives - Provide customer support within 30 minutes of request - Develop superior software engineering and maintenance of all automation projects - Maintain reliable management and support technology resources - Establish document distribution and tracking Program Performance Measures 30 minute response to call center Maintain security system 24 hrs a day Provide updates to computer systems as needed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 90% 100% 85% 95% 100% 90% FY2006/2007 Actual FY2008/2009 Planned 100% 100% 100% FY2007/2008 Adopted FY2008/2009 Adopted 564,937 85,993 48,007 570,863 78,617 36,000 658,408 43,806 20,000 698,937 685,480 722,214 2,254 0 0 2,254 0 0 278,026 242,000 235,000 39,092 33,000 60,000 317,118 275,000 295,000 0 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (250,189) 629,754 0 (187,000) 597,480 0 (173,072) 600,286 698,937 685,480 722,214 8.0 9.8 11.0 12-15 Pima County FY2008/2009 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 PROBATE SERVICES Function The probate court is responsible for the oversight of all probate cases and all minor and adult guardian and conservator cases. Responsible for data entry and case management information for the wards of the court including information relating to fiduciaries appointed by the court. Information is utilized not only by Superior Court, but also by the Supreme Court governing certified fiduciaries. Conduct various customer service functions such as providing certified copies of wills and letters of administration. Description of Services Responsible for filing all probate, trust, and guardianship/conservator cases. Provide service to internal and external customers and provide certified copies of documents and letters of administration. Program Goals and Objectives - Process all guardianship cases in a timely manner - Provide e-filing capabilities to attorneys - Issue letters of administration daily Program Performance Measures Cases submitted by e-filing per month Letters of administration issued daily Guardianship cases processed on time Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 160 10 100% 170 15 100% FY2006/2007 Actual FY2008/2009 Planned 175 18 100% FY2007/2008 Adopted FY2008/2009 Adopted 364,694 23,613 367,454 25,500 302,472 25,374 388,307 392,954 327,846 1,615 0 0 1,615 0 0 0 0 0 0 0 386,692 0 0 392,954 0 0 327,846 388,307 392,954 327,846 7.0 7.0 6.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-16 Pima County FY2008/2009 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 RECORDS RETENTION Function Provide for the storage of all court documentation (case files) as mandated by State of Arizona guidelines. Description of Services Provide storage, along with retrieval and return functions of all court case files for Superior Court and the public as required. Program Goals and Objectives - Check all documents thoroughly and correct before placing into storage - Complete the scanning of archive documents into the Arizona case management system (AGAVE) - Maintain reliable customer service with all units of the Superior Court and the public Program Performance Measures % of documents checked before placing in storage Scan old files into the AGAVE system FY2006/2007 Actual FY2007/2008 Estimated 100% 85% 100% 90% FY2008/2009 Planned 100% 95% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,048,317 1,056,933 1,118 1,000,987 687,872 200,000 1,115,347 878,245 0 2,106,368 1,888,859 1,993,592 245 0 0 245 0 0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 18,195 0 0 642,146 566,000 611,000 75,416 79,600 85,000 5,404 0 0 741,161 645,600 696,000 0 0 0 0 222,677 1,142,285 0 162,092 1,081,167 0 55,920 1,241,672 2,106,368 1,888,859 1,993,592 26.0 23.1 30.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-17 This page intentionally left blank. 12-18 Pima County FY 2008/2009 Adopted Budget Constables Expenditures: 1,009,524 Revenues: FTEs 465,254 13.0 Function Statement: Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Mandates: ARS Title 22, Chapter 1, Article 1: Justice Precincts and Precinct Officers; ARS Title 22, Chapter 1, Article 3: Constables Expenditures by Program Ajo Constable 3.27% Green Valley Constable 9.55% Tucson Constables 87.18% Sources of All Funding Department Revenue 46.09% General Fund Support 53.91% 12-19 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: CONSTABLES Expenditures by Program FY2006/2007 Actual AJO CONSTABLE 26,186 GREEN VALLEY CONSTABLE FY2007/2008 Adopted 27,501 FY2008/2009 Adopted 33,019 78,292 83,374 96,374 TUCSON CONSTABLES 769,225 812,753 880,131 Total Expenditures 873,703 923,628 1,009,524 Funding by Source Revenues AJO CONSTABLE 2,353 1,120 1,120 13,014 12,440 18,184 TUCSON CONSTABLES 481,236 406,492 445,950 Total Revenues Net Operating Transfers In/(Out) 496,603 0 420,052 0 465,254 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 377,100 0 0 503,576 0 0 544,270 Total Program Funding 873,703 923,628 1,009,524 GREEN VALLEY CONSTABLE Staffing (FTEs) by Program AJO CONSTABLE 1.0 1.0 1.0 1.0 1.0 1.0 TUCSON CONSTABLES 11.0 11.0 11.0 Total Staffing (FTEs) 13.0 13.0 13.0 GREEN VALLEY CONSTABLE 12-20 Pima County FY2008/2009 Adopted Budget Program Summary Department: CONSTABLES Program: 1000 AJO CONSTABLE Function Serve Justice Court papers as required by ARS 22-102 and 22-131. Act as Peace Officer for the Pima County Justice Court located in Ajo. Description of Services Serve and return civil, criminal, and traffic court papers within the precinct. Serve and attend the Justice of the Peace of the court within the precinct. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out statutorily mandated duties - Serve civil, criminal, and traffic papers from Justice Court Ajo, as well as from other counties and states - Improve the quality of service to the community Program Performance Measures Attempt to serve all Justice Court papers Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2006/2007 Actual FY2007/2008 Estimated 100% 100% FY2006/2007 Actual FY2008/2009 Planned 100% FY2007/2008 Adopted FY2008/2009 Adopted 20,859 5,327 0 18,811 7,490 1,200 25,629 7,390 0 26,186 27,501 33,019 CHARGES FOR SERVICES 2,353 1,120 1,120 Operating Revenue Sub-Total 2,353 1,120 1,120 0 0 0 0 0 23,833 0 0 26,381 0 0 31,899 26,186 27,501 33,019 1.0 1.0 1.0 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-21 Pima County FY2008/2009 Adopted Budget Program Summary Department: CONSTABLES Program: 1000 GREEN VALLEY CONSTABLE Function Serve Justice Court papers as required by ARS 22-102 and 22-131. Act as Peace Officer for the Pima County Justice Court located in Green Valley. Description of Services Serve and return civil, criminal, and traffic court papers within the precinct. Serve and attend the Justice of the Peace of the court within the precinct. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out statutorily mandated duties - Serve civil, criminal, and traffic papers from Justice Court Green Valley, as well as from other counties and states - Improve the quality of service to the community Program Performance Measures Attempt to serve all Justice Court papers Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 100% 100% FY2006/2007 Actual FY2008/2009 Planned 100% FY2007/2008 Adopted FY2008/2009 Adopted 64,903 13,389 66,051 17,323 78,068 18,306 78,292 83,374 96,374 Revenues CHARGES FOR SERVICES 13,014 12,440 18,184 Operating Revenue Sub-Total 13,014 12,440 18,184 0 0 0 0 0 65,278 0 0 70,934 0 0 78,190 78,292 83,374 96,374 1.0 1.0 1.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-22 Pima County FY2008/2009 Adopted Budget Program Summary Department: CONSTABLES Program: 1000 TUCSON CONSTABLES Function Serve Justice Court papers as required by ARS 22-102 and 22-131. Act as Peace Officer for the Pima County Justice Courts. Description of Services Serve and return civil, criminal, and traffic court papers within the precincts. Serve and attend the Justice of the Peace of the courts within the precincts in which they were elected to serve. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out statutorily mandated duties - Serve civil, criminal, and traffic papers from the justice courts, as well as from other counties and states - Improve efficiency of service to the precincts - Improve the quality of service to the community Program Performance Measures Civil papers served Civil fees collected Criminal/traffic papers served Domestic violence/harassment orders served Attempt to serve all Justice Court papers Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 93% 98% 76% 86% 100% 94% 99% 77% 87% 100% FY2006/2007 Actual FY2008/2009 Planned 94% 99% 77% 87% 100% FY2007/2008 Adopted FY2008/2009 Adopted 663,621 105,604 0 687,387 109,640 15,726 755,837 121,720 2,574 769,225 812,753 880,131 443,664 368,060 407,518 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 37,572 38,432 38,432 481,236 406,492 445,950 0 0 0 0 0 287,989 0 0 406,261 0 0 434,181 769,225 812,753 880,131 11.0 11.0 11.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-23 This page intentionally left blank. 12-24 Pima County FY 2008/2009 Adopted Budget County Attorney Expenditures: 31,266,364 Revenues: FTEs 9,559,192 447.4 Function Statement: Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime, and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents and merchants in collecting bad check restitution via the Bad Check Program. Operate 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs by working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Mandates: ARS Title 11, Chapter 3, Article 6: County Attorney; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries Expenditures by Program Administration 7.47% Civil Legal Services 7.59% Community Support 3.56% Criminal Prosecution 81.38% Sources of All Funding Department Revenue 30.57% General Fund Support 63.32% Fund Balance Decrease 6.11% 12-25 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: COUNTY ATTORNEY Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted ADMINISTRATION 2,172,954 2,562,019 2,336,345 CIVIL LEGAL SERVICES 2,589,859 2,698,199 2,372,767 COMMUNITY SUPPORT 1,094,748 1,389,076 1,112,693 CRIMINAL PROSECUTION 18,464,728 24,832,510 25,444,559 Total Expenditures 24,322,289 31,481,804 31,266,364 0 Funding by Source Revenues ADMINISTRATION 2,012 0 CIVIL LEGAL SERVICES 8,574 0 0 COMMUNITY SUPPORT 528,358 681,720 671,000 CRIMINAL PROSECUTION 8,296,412 8,142,235 8,888,192 Total Revenues Net Operating Transfers In/(Out) 8,835,356 0 8,823,955 0 9,559,192 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (2,673,617) 18,160,550 0 2,185,024 20,472,825 0 1,909,555 19,797,617 Total Program Funding 24,322,289 31,481,804 31,266,364 Staffing (FTEs) by Program ADMINISTRATION 29.0 29.0 29.0 CIVIL LEGAL SERVICES 70.4 70.4 68.3 COMMUNITY SUPPORT 22.0 23.0 17.0 CRIMINAL PROSECUTION 280.8 318.9 333.1 Total Staffing (FTEs) 402.2 441.3 447.4 12-26 Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 ADMINISTRATION Function Implement programs, procedures, and information technology consistent with the direction and priorities established by the Pima County Attorney. Provide administrative and technical support services in support of departmental missions. Description of Services Administer personnel, payroll, purchasing, budget and finance, information technology, and public information services for the department. Set priorities and provide direction for the department as a whole. Comply with Pima County Administrative Procedures, Board of Supervisors Policies and coordinate activities with County Administration departments. Program Goals and Objectives - Provide open communications between the Pima County Attorney’s Office, other County departments, other governmental agencies and the public - Provide attorneys and support staff with resources necessary to conduct the affairs of the office while constantly striving for positive returns on investment and ensuring compliance with federal and state guidelines, laws, statutes, and local mandates (including Pima County Board of Supervisors Policies, Pima County Administrative Procedures, Pima County Merit System Rules & Personnel Policies and departmental policies and procedures) - Submit bi-weekly payroll to the Finance Department by established deadline - Comply with deadlines for financial reporting of various County, state, and federal funds - Ensure at least 90% of travel arrangements for witnesses/victims are made in a timely cost effective manner - Identify the needs of each program and attempt to increase the number of volunteers and interns to be recruited and trained for these programs for the purpose of supplementing the work force, as well as to provide additional resources for each program area - Complete the Grand Jury and Issuing systems for the Criminal Division - Complete the electronic transfers and electronic signatures to the Clerk of Court for all criminal matters beginning with indictments - Complete the criminal data base design and the CAPS view to allow fuller development of new systems with new fields being allowed - Keep maintaining at least a 96% uptime of the network infrastructure for the six departmental and non departmental facilities from 7:00 AM to 6:00 PM, seven days a week - Install and have operational a secured storage area network and disaster recovery site - Complete at least 95% of the design, development, and implementation of departmental and non departmental databases, applications and reports within mutually established deadlines - Efficiently install, upgrade, and maintain infrastructure components and peripherals with at least a 95% customer satisfaction rate - Perform research, statistical analysis, and auditing functions with at least a 95% customer satisfaction rate - Conduct 45 monthly audits and achieve at least a 95% data systems accuracy Program Performance Measures Biweekly payroll submitted on time Financial reports submitted Witness travel and victim arrangements completed in a timely manner Increase in volunteers recruited/trained Database projects completed Network infrastructure uptime Customers satisfied with information systems maintenance/installation efficiency Customers satisfied with information systems research and auditing functions Data systems audits conducted Data systems accuracy achieved FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 100% 613 100% 100% 652 100% 100% 771 100% 25% 25% 96% 95% 25% 15% 96% 95% 25% 15% 96% 95% 95% 95% 95% 45 95% 45 95% 45 95% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,783,776 365,218 23,960 2,050,639 436,218 75,162 1,952,708 383,637 0 2,172,954 2,562,019 2,336,345 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 2,012 0 0 2,012 0 0 12-27 Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 ADMINISTRATION 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 0 (800) 2,171,742 0 0 2,562,019 0 0 2,336,345 2,172,954 2,562,019 2,336,345 29.0 29.0 29.0 12-28 Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CIVIL LEGAL SERVICES Function Serve as in-house legal counsel to provide legal representation and advice to the Pima County Board of Supervisors, other Pima County elected officials (including the Assessor, County Attorney, Justices of the Peace and Constables, Recorder, School Superintendent, Sheriff and Treasurer), the Pima County Administrator, Deputy Pima County Administrators, all Pima County departments, boards, committees, commissions, hearing officers, and special taxing districts (including the Flood Control District, Stadium District, Library District, certain fire districts, etc.), collectively referred to hereinafter as “Pima County.” Description of Services Provide comprehensive legal services and representation to Pima County in diverse areas of law including: employment, tort (personal injury, excessive force, negligent road design, and civil rights), bankruptcy (collecting tax liens), property tax, environmental (defense of toxic tort and regulatory actions by state and federal environmental regulators, and prosecution of air quality, wildcat dumping, hazardous materials, and water quality violations), health care, Title 36 mental health commitments, elections, eminent domain, planning and zoning, the adoption and enforcement of building and zoning codes and other local ordinances, transportation, construction contracts, other types of contracts and inter-governmental agreements, real property, and telecommunications. Legal services provided include giving legal advice to Pima County; defending Pima County in all litigation filed against it; prosecuting violations of Pima County ordinances; representing and advising Pima County in administrative hearings; negotiating and drafting contracts, sale and purchase agreements, leases, and other legal documents; and drafting Pima County ordinances, resolutions and regulations. Additionally, the Civil Division provides various legal services required of the Pima County Attorney by state statute, including initiating involuntary mental health commitment actions, enforcing elections laws, enforcing the open meetings law, enforcing conflicts of interest laws, and enforcing other similar regulatory laws relating to public officials and public entities. Where conflicts of interest or other circumstances prevent the Pima County Attorney’s Office Civil Division from representing Pima County in a particular matter, enlist the services of competent outside legal counsel and prepares and monitors contracts necessary to employ such outside counsel on behalf of Pima County. Program Goals and Objectives - Serve the public with integrity by fostering ethical, effective and efficient government through the provision of the highest quality legal services - Provide quality legal defense in legal actions brought against the Pima County as authorized, directed or required by law - Provide quality legal prosecution of County code violations in civil and administrative actions brought on behalf of Pima County as authorized, directed or required by law - Provide timely and thorough review of, and make necessary revisions to, contracts, intergovernmental agreements, ordinances and resolutions - Provide timely, accurate, and complete legal advice to Pima County as authorized, directed or as required by law - Provide timely, accurate, and complete education and training services to Pima County in order to promote the effectiveness of Pima County functions and to reduce liability - Ensure that attorneys and staff receive training necessary to perform their required functions and remain current within their relevant areas of law Program Performance Measures Savings from successful legal defense Satisfactory or above ratings on client evaluations for defense of legal proceedings Revenues and/or fines collected Cases in which the County prevails in obtaining requested relief Requests for reports/orders acted on within statutory or mutually established deadlines Satisfactory or above ratings on client evaluations for prosecutions of civil actions Hours spent providing legal representation at regularly scheduled meetings of County boards, commissions and departments where legal counsel is required or requested to be present Satisfactory or above ratings on client evaluations for legal advice and consultation Routine contracts reviewed Routine contracts reviewed within 5 days IGAs/ordinances/resolutions reviewed IGAs/ordinances/resolutions reviewed within 5 days Client education training hours provided Satisfactory or above ratings on client evaluation FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 75% 99% 98% 99% 75% 99% $423,337 92% $637,562 92% $559,863 92% 100% 100% 100% 99% 99% 99% 1,000 1,057 1,000 99% 99% 99% 1,500 98% 295 99% 168 99% 1,100 95% 495 95% 255 99% 1,100 98% 510 98% 168 99% 12-29 Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CIVIL LEGAL SERVICES Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,316,082 217,914 55,863 2,398,342 212,153 87,704 2,273,735 99,032 0 2,589,859 2,698,199 2,372,767 8,574 0 0 8,574 0 0 0 0 0 0 0 2,581,285 0 0 2,698,199 0 0 2,372,767 2,589,859 2,698,199 2,372,767 70.4 70.4 68.3 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-30 Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 COMMUNITY SUPPORT Function Operate 88-Crime 24 hours a day receiving citizen tips to assist solving crimes. Through the Bad Check Program assist Pima County residents and businesses by collecting payment for victims who have received bad checks. Ensure that defendants are held accountable and provide a diversion option from prosecution via the Bad Check Program. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods designed to reduce trends in youth violence, increase public safety, and reduce crime. Involve communities in reducing crime in their neighborhoods by establishing Community Justice Boards (CJBs). Description of Services Provide information on major unsolved crimes received through the 88-Crime program anonymous telephone hotline to law enforcement agencies. Collect restitution for victims who have received bad checks and provide financial accountability services through the Bad Check Program. Provide programs designed to reduce trends in youth violence through partnerships with communities, public and private sector agencies, and government institutions. Program Goals and Objectives - Engage and support the community by administering innovative programs to increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner - Increase community use of hotline - Increase personal contacts made at community events by 88-Crime - Increase participation of 88-Crime at community events by at least 10% - Increase the number of participants in the Bad Check Program - Increase the amount of restitution returned to participating individuals and merchants - Increase bad check collection effectiveness - Provide and increase the number of Communities Addressing Responsible Gun Ownership (CARGO) presentations designed to promote gun safety awareness - Conduct Countywide truancy sweeps - Coordinate the Community Justice Board Program that holds juvenile offenders accountable to the victim and community through the use of community volunteers who provide consequences via family conferences - Provide criminal eviction assistance training on criminal eviction laws and procedures for all private and commercial rental housing owners and assist landlords in eviction proceedings (These trainings are now standardized and are held four times a year with approximately 60 attendees) - Donate gun locks to the community to promote gun lock safety and responsible gun ownership - Provide training to agency staff, Community Justice Board volunteers, and case managers at the Center for Juvenile Alternatives on case management and prevention/resiliency Program Performance Measures Hotline and 88-crime office calls Personal contacts made at community events Presentations made at community events Bad Check Program participants Bad checks submitted Restitution collected Checks collected of those submitted CARGO presentations Gun locks donated Countywide truancy sweeps conducted Eviction training sessions Eviction proceedings CJB/staff training programs Community Justice Boards Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2006/2007 Actual FY2007/2008 Estimated FY2008/2009 Planned 12,500 70,000 373 6,939 4,350 $1,139,658 100% 41 3,692 4 8 15 6 10 13,500 75,000 400 7,100 4,500 $1,200,000 100% 30 10,000 4 18 20 12 10 14,500 80,000 425 7,200 4,600 $1,200,000 100% 40 10,000 4 4 100 20 11 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 874,878 208,811 11,059 1,225,821 156,665 6,590 969,558 139,840 3,295 1,094,748 1,389,076 1,112,693 12-31 Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 COMMUNITY SUPPORT Program Funding by Source Revenues Operating Revenue Sub-Total CHARGES FOR SERVICES 0 0 0 473,232 0 0 597,500 FINES AND FORFEITS INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 0 600,000 11,048 15,000 9,000 3,623 6,000 3,000 487,903 621,000 609,500 38,610 60,000 60,000 1,500 845 720 1,000 0 0 40,455 60,720 61,500 0 0 0 0 201,280 365,110 0 269,120 438,236 0 14,970 426,723 1,094,748 1,389,076 1,112,693 22.0 23.0 17.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-32 Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CRIMINAL PROSECUTION Function Represent the state in felony and juvenile matters occurring throughout Pima County and all misdemeanor cases occurring in unincorporated areas of Pima County. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Description of Services Prosecute in the court systems those individuals charged with felony, misdemeanor, and juvenile crimes. Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Present all felony filings for probable cause determination either to magistrate at a preliminary hearing or to a grand jury. Review all juvenile physical and paper referrals presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Offer diversion programs to low level offenders as an alternative to prosecution. Maintain a unit specifically designed for the purpose of victim notification to ensure that all victims are notified of all criminal proceedings as mandated by Arizona Revised Statutes. Program Goals and Objectives - Serve and protect the rights of the citizens of Pima County to life, liberty, personal security, and security of property by enforcing the criminal laws of the state of Arizona - Hold criminals accountable for violations of the law by investigating and prosecuting criminal cases in a manner that maximizes public safety - Target dangerous, violent, and repetitive criminal defendants for trial - Process all requests for subpoenas, arrest warrants, interviews, and investigations - Prosecute all misdemeanor cases filed by law enforcement in Justice Courts - Provide 24 hour/7 day a week call out services to law enforcement for legal advice in homicides, sex crimes, gang, and narcotic investigations - Provide attorney for night time initial appearances 365 days a year to ensure appropriate release conditions are recommended to maximize public safety - Prevent re-victimization by creating an environment where victims are treated with dignity, compassion, and respect - Provide crisis intervention and victimology training to citizens, volunteers, and prosecutors - Provide comprehensive intervention and prevention services to children who witness/experience domestic violence in their homes - Ensure the rights of victims as dictated by the Arizona constitution - Support and assist victims and witnesses at legal proceedings, hearings, and trials - Provide court room support and assistance to victims and witnesses at legal proceedings, hearings, and trials - Provide a victim witness representative at initial appearances to ensure that victims have an opportunity to appear and be heard concerning the conditions of release for the accused - Provide 24 hour/7 day a week crisis response to victims as requested by law enforcement - Ensure victim compensation claims are processed within 60 days upon the receipt of claim - Administer and distribute Crime Victim Compensation Fund monies to victims in a timely manner - Sustain a viable volunteer crisis advocate program that allows us to continue 24 hour response to all victims of crime and their families - Provide comprehensive legal training and advice for prosecutors, staff, law enforcement, and other criminal justice agencies - Administer antiracketeering revolving funds for their proper use and intended purposes for local law enforcement agencies Program Performance Measures Felony cases presented for review by law enforcement Percent of violent, dangerous, repetitive offenders tried Juvenile cases presented for review by law enforcement Requests for investigative services Misdemeanor cases filed by law enforcement in Justice Court and prosecuted Written victim notifications Victim restitutions processed within guidelines Initial appearance hearings (two per day) attended Crisis response hours provided to victims Cost savings achieved by using a volunteer force to respond to crisis calls Average number of days to process claims Claims processed within 60 days Total claims processed Training hours provided Legal reviews and corresponding disbursements of funds to local law enforcement agencies Criminal call outs provided FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 10,500 11,000 11,500 48% 45% 45% 11,000 9,035 10,000 11,500 36,750 9,131 25,856 10,000 26,340 180,000 100% 730 12,160 $218,886 190,000 100% 730 12,400 $223,200 210,000 100% 730 12,750 $229,500 40 98% 300 200 95 40 98% 320 200 116 40 99% 375 200 113 100 175 225 12-33 Pima County FY2008/2009 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CRIMINAL PROSECUTION Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 14,377,658 3,727,020 360,050 17,398,005 6,712,440 722,065 18,743,554 6,328,278 372,727 18,464,728 24,832,510 25,444,559 32,450 32,440 32,440 8 0 0 62,778 40,000 40,000 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 95,236 72,440 72,440 1,434,406 1,805,425 1,352,889 485,479 396,000 512,400 3,696,892 3,340,338 3,542,265 5,616,777 5,541,763 5,407,554 2,561,367 2,399,874 3,278,052 22,584 16,123 34,003 448 112,035 96,143 2,584,399 2,528,032 3,408,198 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (2,874,097) 13,042,413 0 1,915,904 14,774,371 0 1,894,585 14,661,782 18,464,728 24,832,510 25,444,559 280.8 318.9 333.1 12-34 Pima County FY 2008/2009 Adopted Budget Indigent Defense Expenditures: 17,533,403 Revenues: FTEs 486,462 225.5 Function Statement: Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Mandates: ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property; ARS Title 8: Children Expenditures by Program Legal Defender 17.40% Public Defender 82.60% Sources of All Funding Department Revenue 2.84% Fund Balance Decrease 9.63% General Fund Support 87.53% 12-35 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: INDIGENT DEFENSE Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted LEGAL DEFENDER 2,644,693 3,042,226 2,977,463 PUBLIC DEFENDER 11,798,106 14,500,549 14,135,247 Total Expenditures 14,442,799 17,542,775 17,112,710 LEGAL DEFENDER 21,087 21,530 20,180 PUBLIC DEFENDER 465,377 451,552 466,282 Total Revenues Net Operating Transfers In/(Out) 486,464 0 473,082 0 486,462 0 Funding by Source Revenues Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (241,509) 14,197,844 0 1,482,196 15,587,497 0 1,648,009 14,978,239 Total Program Funding 14,442,799 17,542,775 17,112,710 Staffing (FTEs) by Program LEGAL DEFENDER 36.0 37.0 36.0 PUBLIC DEFENDER 161.7 181.5 189.5 Total Staffing (FTEs) 197.7 218.5 225.5 12-36 Pima County FY2008/2009 Adopted Budget Program Summary Department: INDIGENT DEFENSE Program: 1000 LEGAL DEFENDER Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies and probation revocation petitions in the Pima County Superior Court. File appeals and other post conviction petitions. Program Goals and Objectives Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees by furnishing a competitive pay plan, rewarding work environment, and comprehensive training opportunities -Maintain an annual attorney retention rate of 90% or greater -Provide at least 4 hours of relevant training for 35% of support staff every year Develop the most efficient and cost effective means for delivering legal services without compromising the quality of representation Program Performance Measures Annual attorney retention rate Support staff training rate FY2006/2007 Actual FY2007/2008 Estimated 100% 41% 90% 35% FY2008/2009 Planned 90% 35% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,357,739 286,954 2,699,663 342,563 2,724,752 252,711 2,644,693 3,042,226 2,977,463 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES 53 0 0 MISCELLANEOUS 37 0 0 Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 90 0 0 16,556 16,972 15,460 4,210 4,558 4,720 231 0 0 20,997 21,530 20,180 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (2,240) 2,625,846 0 0 3,020,696 0 0 2,957,283 2,644,693 3,042,226 2,977,463 36.0 37.0 36.0 12-37 Pima County FY2008/2009 Adopted Budget Program Summary Department: INDIGENT DEFENSE Program: 1000 PUBLIC DEFENDER Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies. Handle post conviction relief matters and probation revocation cases. Represent juveniles charged with delinquency and those facing transfer to adult courts. Program Goals and Objectives Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees by furnishing a competitive pay plan, rewarding work environment, and comprehensive training opportunities -Maintain annual attorney retention rate of 90% or better -Provide at least 4 hours of relevant training for 35% of support staff every year Develop the most efficient and cost effective means for delivering legal services without compromising the quality of representation Program Performance Measures Annual attorney retention rate Support staff training rate FY2006/2007 Actual FY2007/2008 Estimated 89% 38% 90% 35% FY2008/2009 Planned 90% 35% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 10,599,554 1,117,890 80,662 11,418,720 2,928,198 153,631 11,051,075 2,549,666 534,506 11,798,106 14,500,549 14,135,247 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL 10,098 12,960 12,960 CHARGES FOR SERVICES 862 0 0 MISCELLANEOUS 992 0 0 11,952 12,960 12,960 313,226 313,000 333,174 78,870 60,000 58,000 1,531 0 0 393,627 373,000 391,174 57,394 64,000 59,248 2,226 1,592 2,900 178 0 0 59,798 65,592 62,148 0 Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (239,269) 11,571,998 0 1,482,196 12,566,801 0 1,648,009 12,020,956 11,798,106 14,500,549 14,135,247 161.7 181.5 189.5 12-38 Pima County FY 2008/2009 Adopted Budget Justice Court Ajo Expenditures: 713,810 Revenues: FTEs 267,432 10.8 Function Statement: Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, and policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. The Adult Probation office serves and protects society while offering selected offenders the opportunity to become law-abiding and productive citizens. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Ajo Time Payment Fees 2.38% Justice Court Ajo 97.62% Sources of All Funding Department Revenue 37.47% General Fund Support 61.44% Fund Balance Decrease 1.09% 12-39 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: JUSTICE COURT AJO Expenditures by Program JUSTICE COURT AJO FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 457,238 685,194 696,810 12,033 0 17,000 469,271 685,194 713,810 250,511 257,098 258,524 7,935 8,908 8,908 Total Revenues Net Operating Transfers In/(Out) 258,446 0 266,006 0 267,432 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 4,092 206,733 0 (8,908) 428,096 0 7,812 438,566 Total Program Funding 469,271 685,194 713,810 9.8 10.8 10.8 9.8 10.8 10.8 JUSTICE COURT AJO TIME PAY FEES Total Expenditures Funding by Source Revenues JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES Staffing (FTEs) by Program JUSTICE COURT AJO Total Staffing (FTEs) 12-40 Pima County FY2008/2009 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: 1000 JUSTICE COURT AJO Function Provide prompt and consistent delivery of services to the public, litigants and attorneys within the judicial precinct in compliance with court mandates. Description of Services Comply with court policies, procedures, rules and Arizona Revised Statutes. Act as liaison between Ajo Justice Court and the Pima County Sheriff's department. Provide information to the public regarding other County agencies, office hours and telephone numbers. Maintain orderly, complete and accurate records. Process payroll. Collect and disburse monies in accordance with statutes, County ordinances, and court orders. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection. Collect restitution and fees from probationers. Screen probationers for needs and risk to the community and provide appropriate services. Provide drug and alcohol treatment programs for probationers. Provide prompt and orderly disposition of civil, criminal and traffic cases. Dispense justice in criminal, traffic and civil matters according to the laws of the state in a fair and impartial manner. Be responsive and receptive to the needs of victims, defendants and self represented litigants. Contribute to the quality of life in our community by fairly, impartially and promptly administering justice in an effective, accountable and professional manner. Serve and protect society while offering selected offenders the opportunity to become law abiding and productive citizens. Program Goals and Objectives - Provide support in the areas of administration, human resources, security and accounting in compliance with court mandates and rules - Comply with court mandates, Supreme Court orders and rules - Complete special projects within allotted time frames - Comply with court policies, County policies and procedures - Comply with the Minimum Accounting Standards for the State Auditor General, Supreme Court and County administrative procedures - Dispense/exonerate bonds and overpayments in a timely manner as set forth by Minimum Accounting Standards - Maintain court ledgers along with the computer system and ensure that monies are being distributed to the appropriate accounts and agencies - Provide prompt, courteous and expeditious service to the public while processing cases in a timely manner - Provide administrative support to the Justice of the Peace pertaining to records, case management, courtroom services and judicial operations - Provide interpreter services, services of counsel and jurors for jury trial - Complete docketing and minute entries prior to the conclusion of courtroom proceedings - Dispense justice in a fair, impartial and prompt manner in compliance with statutes and rules - Initiate court action of debtors that have not paid by their payment due date - Report defaulted cases to the Fines/Fees and Restitution Enforcement (FARE) program administered by the Arizona Supreme Court - Hold probationers accountable and offer rehabilitative services designed to reduce or eliminate future criminal activity - Supervise DUI and domestic violence probationers to ensure compliance with court orders - Ensure ongoing training is provided for judicial staff, probation personnel and all court staff - Ensure that the safety and security of internal and external customers is maintained Program Performance Measures Cases filed General Fund revenue generated Projects completed Court staff Committee on Judicial Education and Training (COJET) compliant Minimum accounting standards compliant Bonds exonerated and refunded Technical support error rate In-custody defendants Defaults, suspensions, and nonresident violators compacts (NRVCs) issued Orders to show cause (OSC), review, and status hearings Minute entries filed Proceedings (hearings/pretrial/sentencing) Telephone calls/correspondence answered Customers satisfied with service Misdemeanor cases per probation officer Probationers not convicted of new crime Warrants addressed Probationers in behavioral health treatment Probationers requiring court assessment Out of Jurisdiction warrants FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 4,189 $250,505 100% 100% 3,979 $257,098 100% 100% 4,084 $258,244 100% 100% 100% 99% 5% 1,037 809 100% 99% 5% 962 931 100% 99% 5% 1,000 870 893 874 884 3,932 2,292 9,001 99% 23 80% 90% 85% 60% 206 3,910 1,903 10,217 99% 43 80% 90% 85% 60% 261 3,921 2,098 9,609 99% 33 80% 90% 85% 60% 234 12-41 Pima County FY2008/2009 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: 1000 JUSTICE COURT AJO Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 326,064 131,174 0 504,617 173,077 7,500 522,660 174,150 0 457,238 685,194 696,810 INTERGOVERNMENTAL 34,399 33,995 35,141 CHARGES FOR SERVICES 33,671 19,613 19,613 182,437 203,140 203,140 350 350 250,505 257,098 258,244 0 0 280 0 0 280 6 0 0 Grant Revenue Sub-Total 6 0 0 Net Operating Transfers In/(Out) 0 0 0 Total Program Expenditures Program Funding by Source Revenues FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total (2) CHARGES FOR SERVICES Special Programs Revenue Sub-Total INTEREST Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (6) 206,733 0 0 428,096 0 (280) 438,566 457,238 685,194 696,810 9.8 10.8 10.8 12-42 Pima County FY2008/2009 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: 1000 JUSTICE COURT AJO TIME PAY FEES Function Collect and record time payment fees assessed on each person who pays (on a time payment basis) a court ordered penalty, fine or sanction. Description of Services Assess a fee when a fine/civil sanction is imposed and the fine/civil sanction is not paid in full. Program Goals and Objectives - Collect Justice Court time payment fees - Comply with ARS Title 12, Chapter 116: Time Payment Fee Program Performance Measures Cases assessed time payment fee Time payment fees collected Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2006/2007 Actual FY2007/2008 Estimated 1,660 $7,935 1,671 $8,908 FY2006/2007 Actual FY2008/2009 Planned 1,666 $8,908 FY2007/2008 Adopted FY2008/2009 Adopted 33 12,000 0 0 0 17,000 12,033 0 17,000 CHARGES FOR SERVICES 4,605 7,936 7,936 INTEREST 3,136 972 972 194 0 0 7,935 8,908 8,908 0 0 0 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 4,098 0 0 (8,908) 0 0 8,092 0 12,033 0 17,000 0.0 0.0 0.0 12-43 This page intentionally left blank. 12-44 Pima County FY 2008/2009 Adopted Budget Justice Court Green Valley Expenditures: 509,438 Revenues: FTEs 284,163 9.5 Function Statement: Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Manage court services in the most efficient and effective way to generate more revenues. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Green Valley 100% Sources of All Funding General Fund Support 45.04% Department Revenue 54.96% 12-45 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: JUSTICE COURT GREEN VALLEY Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted JUSTICE COURT GREEN VALLEY 438,271 491,113 509,438 Total Expenditures 438,271 491,113 509,438 JUSTICE COURT GREEN VALLEY 333,763 265,372 284,163 Total Revenues Net Operating Transfers In/(Out) 333,763 0 265,372 0 284,163 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (9,363) 113,871 0 (5,247) 230,988 0 (7,637) 232,912 Total Program Funding 438,271 491,113 509,438 8.5 9.1 9.5 8.5 9.1 9.5 Funding by Source Revenues Staffing (FTEs) by Program JUSTICE COURT GREEN VALLEY Total Staffing (FTEs) 12-46 Pima County FY2008/2009 Adopted Budget Program Summary Department: JUSTICE COURT GREEN VALLEY Program: 1000 JUSTICE COURT GREEN VALLEY Function Provide prompt and consistent delivery of services to the public, litigants, and attorneys within this judicial precinct in compliance with court mandates. Protect children, families and communities. Be accountable and improve communication and cooperation with the community. Description of Services Establish, execute, and administer policies and procedures in compliance with court mandates. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with the minimum accounting standards. Court performance guidelines are set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Courts. Ethical standards for court staff and judges are written and are enforced by the Commission on Judicial Conduct. Financial management is guided and enforced by the minimum accounting standards set by the Supreme Court and audited by the State Auditor General. Adherence to the established operational guidelines as reviewed by the Court Services Division of the Supreme Court by measuring court performance and conducting court performance reviews. Program Goals and Objectives - Go from good to great as part of the Arizona Supreme Courts Strategic Agenda for 2005 - 2010 - Provide prompt and orderly disposition of civil, criminal, and traffic cases - Complete state mandated Court Ordered Judicial Education and Training (COJET) - Maintain orderly, complete, and accurate records - Perform internal audit every six months on all files - Collect, record, and disburse fees and fines in accordance with statute, county ordinance, court orders and policy - Report defaulted cases to Fine/Fees and Restitution Enforcement program (FARE) for collection - Provide courteous and accurate information to the public in a safe and secure environment - Provide security to the court facility, staff, and litigants - Strive through innovation to become an e-court - Use performance measures to evaluate the court's performance Program Performance Measures Employees in compliance with state mandatory COJET training Case files found to be accurate Defaulted cases assigned to FARE Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 100% 100% 100% 98% 99% 95% 99% 98% 99% FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 366,417 64,185 7,669 416,562 65,551 9,000 426,953 80,485 2,000 438,271 491,113 509,438 INTERGOVERNMENTAL 24,660 34,050 35,441 CHARGES FOR SERVICES 17,470 12,500 25,260 280,398 210,000 210,000 Total Program Expenditures Program Funding by Source Revenues FINES AND FORFEITS Operating Revenue Sub-Total 322,528 256,550 270,701 CHARGES FOR SERVICES 8,120 6,200 10,510 INTEREST 2,952 2,622 2,952 MISCELLANEOUS Special Programs Revenue Sub-Total 163 0 0 11,235 8,822 13,462 0 0 0 Net Operating Transfers In/(Out) 12-47 Pima County FY2008/2009 Adopted Budget Program Summary Department: JUSTICE COURT GREEN VALLEY Program: 1000 JUSTICE COURT GREEN VALLEY Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (9,363) 113,871 0 (5,247) 230,988 0 (7,637) 232,912 438,271 491,113 509,438 8.5 9.1 9.5 12-48 Pima County FY 2008/2009 Adopted Budget Justice Courts Tucson Expenditures: 7,649,409 Revenues: FTEs 6,550,069 122.1 Function Statement: Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Courts. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management as guided and enforced by the Minimum Accounting Standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Judicial Operations 22.38% Administration 36.58% Court Operations 41.04% Sources of All Funding Fund Balance Decrease 7.77% General Fund Support 6.60% Department Revenue 85.63% 12-49 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: JUSTICE COURTS TUCSON Expenditures by Program ADMINISTRATION FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 1,791,161 2,585,004 2,797,909 COURT OPERATIONS 3,221,704 3,417,600 3,139,374 JUDICIAL OPERATIONS 1,498,208 1,664,372 1,712,126 Total Expenditures 6,511,073 7,666,976 7,649,409 5,473,369 6,386,328 6,046,221 25 0 0 339,391 421,682 503,848 5,812,785 0 6,808,010 0 6,550,069 0 0 526,765 332,201 0 594,134 505,206 7,666,976 7,649,409 Funding by Source Revenues ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 (83,733) 782,021 6,511,073 Staffing (FTEs) by Program ADMINISTRATION 26.5 29.8 30.8 COURT OPERATIONS 80.5 79.3 78.3 JUDICIAL OPERATIONS 11.0 13.2 13.0 118.0 122.3 122.1 Total Staffing (FTEs) 12-50 Pima County FY2008/2009 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 ADMINISTRATION Function Coordinate all non-judicial court activities. Provide, administer, and execute state and local court policies and procedures. Maintain accurate financial records. Collect, deposit, and disburse monies. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection, and monthly judicial productivity numbers. Identify and report monthly collection of revenues by account. Comply with employment law and accounting procedures. Provide and coordinate internal and external training to meet Administrative Office of the Courts (AOC) and Council on Judicial Education and Training (COJET) requirements. Maintain and enhance automated systems and website for court personnel and the general public. Description of Services Coordinate all non-judicial activities of the court, including but not limited to, personnel, budget, security, technology, staff training and education, facilities management, and all services related to case processing and administrative support to eight justices of the peace and judges pro tem. Program Goals and Objectives - Enhance customer service and the public's access to court services and information - Increase court collections of court ordered fines and assessments - Ensure that the court maintains competitive salaries to attract and retain the most qualified and knowledgeable applicants - Ensure safety of judiciary, staff, and users of the court system - Maintain the court building in a manner that ensures that court proceedings are conducted in an atmosphere that reflects the dignity and professionalism of the third branch of government - Maintain customer trust and confidence in the expenditure of taxpayer dollars - Provide reliable, effective, and up-to-date technology services to the court in a timely manner in an effort to create greater efficiency and responsiveness Program Performance Measures FY2006/2007 Actual FY2007/2008 Estimated FY2008/2009 Planned Funds administered Positions managed Public use of buildings Persons taken into custody $6,511,073 118 415,000 112 $7,666,976 122 460,000 121 $7,649,409 122 490,000 130 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,411,955 371,419 7,787 1,619,218 435,786 530,000 1,627,281 352,355 818,273 1,791,161 2,585,004 2,797,909 CHARGES FOR SERVICES 1,899,697 2,140,597 2,126,729 FINES AND FORFEITS 3,261,888 4,039,731 3,488,492 96,196 6,000 66,000 5,257,781 6,186,328 5,681,221 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Special Programs Revenue Sub-Total INTEREST Grant Revenue Sub-Total 0 0 15,000 215,108 200,000 350,000 200 0 0 215,308 200,000 365,000 280 0 0 280 0 0 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (92,783) (3,589,425) 0 526,765 (4,328,089) 0 594,134 (3,842,446) 1,791,161 2,585,004 2,797,909 26.5 29.8 30.8 12-51 Pima County FY2008/2009 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 COURT OPERATIONS Function Process cases in compliance with statutes and rules of court to provide services to the public in cases for which the court has exclusive or concurrent jurisdiction as established by state constitution or statute. Description of Services - Process the following types of cases accurately, efficiently, and expediently: . Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500, or imprisonment in the County jail not to exceed six months, or by both fines and imprisonment . Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause . Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 . Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $10,000 or less . Domestic violence and harassment cases . Forcible entry and detainer when the amount involved is less than $10,000 . Matters involving possession of, but not title to, real property . Small claims proceedings when the amount involved does not exceed $2,500 - Provide service to the public, litigants, jurors, attorneys, and members of the bar. Prepare case transcripts. Maintain case files and court records. - Prepare and distribute court notices and minute entries. Program Goals and Objectives - Provide prompt and consistent delivery of services to the public, litigants, and attorneys - Acquire new case management system - Image court documents into electronic case files - Continue training staff to improve their knowledge of court procedures and processing that will increase customer service as well as accuracy and efficiency in processing court documents - Improve Department of Public Safety (DPS) disposition reporting Program Performance Measures Filings Dispositions Pending Cases FY2006/2007 Actual FY2007/2008 Estimated 175,958 196,000 93,613 175,000 190,000 93,778 FY2008/2009 Planned 175,000 200,000 85,000 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,827,629 379,668 14,407 3,197,490 220,110 0 2,921,038 218,336 0 3,221,704 3,417,600 3,139,374 25 0 0 25 0 0 0 0 0 0 24 3,221,655 0 0 3,417,600 0 0 3,139,374 3,221,704 3,417,600 3,139,374 80.5 79.3 78.3 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-52 Pima County FY2008/2009 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 JUDICIAL OPERATIONS Function Adjudicate cases in which exclusive or concurrent jurisdiction has been established by state constitution or statute. Description of Services - Adjudicate cases including: . Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500 or imprisonment in the County jail not to exceed six months or by both fine and imprisonment . Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings, and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause . Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 . Civil actions when the amount involved, exclusive of interest, costs, and awarded attorney fees when authorized by law, is $10,000 or less. . Domestic violence and harassment cases . Concurrent jurisdiction with Superior Court in cases of forcible entry and detainer when the amount involved is less than $10,000 . Matters involving possession of, but not title to, real property . Small claims proceedings when the amount involved does not exceed $2,500 Program Goals and Objectives - Adjudicate cases in a manner that is fair, impartial and expeditious while upholding the integrity of the judiciary - Reduce the number of pending civil and small claims cases and dispose of new cases in a timely manner Program Performance Measures Filings Dispositions Pending cases FY2006/2007 Actual FY2007/2008 Estimated 175,958 196,000 93,613 175,000 190,000 93,778 FY2008/2009 Planned 175,000 200,000 85,000 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,080,166 412,112 5,930 1,211,777 452,595 0 1,289,739 422,387 0 1,498,208 1,664,372 1,712,126 296,280 265,261 340,808 22,934 36,100 42,719 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS 622 0 0 319,836 301,361 383,527 INTERGOVERNMENTAL 19,555 120,321 120,321 Grant Revenue Sub-Total 19,555 120,321 120,321 0 0 0 0 9,026 1,149,791 0 0 1,242,690 0 0 1,208,278 1,498,208 1,664,372 1,712,126 11.0 13.2 13.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-53 This page intentionally left blank. 12-54 Pima County FY 2008/2009 Adopted Budget Juvenile Court Expenditures: 35,099,178 Revenues: FTEs 12,564,955 569.5 Function Statement: Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Mandates: ARS Title 8: Children; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations Expenditures by Program Children & Family Services 5.25% Administrative Services 13.84% Detention Services 24.06% Judicial Services 6.08% Probation Services 50.77% Sources of All Funding Department Revenue 35.80% General Fund Support 63.34% Fund Balance Decrease 0.86% 12-55 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: JUVENILE COURT Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted ADMINISTRATIVE SERVICES 5,259,126 5,152,123 4,857,074 CHILDREN & FAMILY SERVICES 1,675,371 1,824,879 1,844,409 DETENTION SERVICES 8,627,916 9,486,976 8,443,175 JUDICIAL SERVICES 2,068,183 2,161,008 2,133,530 PROBATION SERVICES 17,108,478 18,420,070 17,820,990 Total Expenditures 34,739,074 37,045,056 35,099,178 Funding by Source Revenues ADMINISTRATIVE SERVICES 229,628 191,230 154,576 1,118,461 1,248,949 1,280,811 750,038 785,400 477,423 835 100 0 PROBATION SERVICES 10,354,181 11,138,732 10,652,145 Total Revenues Net Operating Transfers In/(Out) 12,453,143 0 13,364,411 0 12,564,955 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (55,732) 22,341,663 0 343,932 23,336,713 0 300,883 22,233,340 Total Program Funding 34,739,074 37,045,056 35,099,178 51.0 57.0 56.5 CHILDREN & FAMILY SERVICES DETENTION SERVICES JUDICIAL SERVICES Staffing (FTEs) by Program ADMINISTRATIVE SERVICES CHILDREN & FAMILY SERVICES DETENTION SERVICES JUDICIAL SERVICES 29.3 34.3 34.0 201.3 201.3 189.5 27.9 27.4 28.4 PROBATION SERVICES 247.8 262.1 261.1 Total Staffing (FTEs) 557.3 582.1 569.5 12-56 Pima County FY2008/2009 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 ADMINISTRATIVE SERVICES Function Provide executive level leadership and support services required to manage and operate the programs of the Juvenile Court. Description of Services Coordinate the work activity and all operations of multiple juvenile court divisions. Provide financial management, including budgeting, accounting, grant management, and fee collection functions. Provide information technology services, and manage court calendar and assessment functions. Maintain facility, warehousing, and motor pool operations. Program Goals and Objectives - Maintain an assessment consumer satisfaction rating of at least 98% - Comply with all requirements of grant funding agreements including timely submission of required reports - Provide financial management and ensure compliance with authorized budgets - Maintain computer infrastructure and minimize downtime - Ensure compliance with federal, state, and County laws and ordinances pertaining to facility management and safety Program Performance Measures Assessment consumer satisfaction rating Financial reports submitted on time Budget compliance Computer infrastructure operative FY2006/2007 Actual FY2007/2008 Estimated 98% 100% 100% 98% 98% 100% 100% 98% FY2008/2009 Planned 98% 100% 100% 98% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,816,635 2,283,764 158,727 3,237,688 1,888,935 25,500 2,708,066 2,111,808 37,200 5,259,126 5,152,123 4,857,074 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES 13,212 0 12,000 FINES AND FORFEITS 6,106 2,500 4,000 INTEREST 1,134 0 0 MISCELLANEOUS 7,923 5,000 5,000 Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 28,375 7,500 21,000 199,947 174,462 130,606 1,306 9,268 2,970 201,253 183,730 133,576 0 0 0 0 6,185 5,023,313 0 0 4,960,893 0 0 4,702,498 5,259,126 5,152,123 4,857,074 51.0 57.0 56.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-57 Pima County FY2008/2009 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 CHILDREN & FAMILY SERVICES Function Oversee dependency case flow and compliance with state and federal statutes. Description of Services Perform intake of dependency cases; assign attorneys for all parties; set initial hearings within statutory timeframe; facilitate pre-hearing conferences; collect and report dependency case data; recruit, train, mentor, oversee and assign court appointed special advocates; perform adoption and guardianship home studies and certifications; perform guardianship reviews; provide intensive case management for substance abusing parents in Family Drug Court and mediate or facilitate contested matters utilizing alternative dispute resolution processes. Program Goals and Objectives - Complete guardianship reviews on 100% of cases ordered by the court - Mediate or facilitate contested dependency matters to avoid court litigation - Maintain a 35:1 ratio of volunteers to coordinators - Assess 100% of eligible clients for Family Drug Court as mandated by the Substance and Abuse Mental Health Services Administration (SAMHSA) grant - Comply with federal Adoptions and Safe Families Act (ASFA) timelines in 100% of dependency cases Program Performance Measures Guardianship cases reviewed Cases resolved by full agreement through mediation Ratio of volunteers to coordinators Eligible clients assessed for drug court Cases handled within ASFA timelines FY2006/2007 Actual FY2007/2008 Estimated 100% 35% 38:1 100% 100% 100% 35% 40:1 100% 100% FY2008/2009 Planned 100% 65% 35:1 100% 100% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,471,345 202,558 1,468 1,574,151 250,728 0 1,582,688 261,721 0 1,675,371 1,824,879 1,844,409 CHARGES FOR SERVICES 19,476 25,000 25,000 MISCELLANEOUS 76,954 0 0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 96,430 25,000 25,000 1,024,698 1,115,094 1,143,007 (2,577) 0 0 (90) 108,855 112,804 1,022,031 1,223,949 1,255,811 0 0 0 0 24,354 532,556 0 0 575,930 0 0 563,598 1,675,371 1,824,879 1,844,409 29.3 34.3 34.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-58 Pima County FY2008/2009 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 DETENTION SERVICES Function Provide the community with a secure detention facility for juveniles who are pre-adjudicated pending placement, adjudicated probation violators, and courtesy holds for other juvenile justice jurisdictions. Description of Services Provide detained juveniles basic care, including food, shelter, clothing, physical and mental health care, physical fitness activities, educational programs, and living skills development. Program Goals and Objectives - Help youth move successfully through structured levels - Provide youth with positive reinforcement through Davis Monthan Air Force Base mentorship program - Prepare youth for success in drug treatment programs - new Make A Change (MAC) pod Program Performance Measures Youth completing stabilization level in 7 days Youth completing recognition level in 14 days Youth assigned a DMAFB mentor Youth reporting assigned mentor has been beneficial to them Relapse plan reviewed (MAC) FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 52% 37% 98% 73% 60% 45% 100% 78% 70% 55% 100% 80% n/a yes yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 7,992,548 608,276 27,092 8,941,953 545,023 0 7,861,375 581,800 0 8,627,916 9,486,976 8,443,175 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL 187,438 180,000 180,000 CHARGES FOR SERVICES 488,977 430,700 288,000 MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 108 0 0 676,523 610,700 468,000 1,000 0 0 72,515 174,700 9,423 73,515 174,700 9,423 0 0 0 0 82,572 7,795,306 0 0 8,701,576 0 0 7,965,752 8,627,916 9,486,976 8,443,175 201.3 201.3 189.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-59 Pima County FY2008/2009 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 JUDICIAL SERVICES Function Provide judicial services to juveniles and families in the community. Description of Services Adjudicate all juvenile delinquency, dependency, severance, and mental health cases filed in Pima County. Program Goals and Objectives - Process all dependency hearings within mandated time frames - Reduce the percentage of contested dependency trials and termination hearings - Maintain a very good to superior approval rating of all judicial officers as rated by the public Program Performance Measures Dependency hearings held within legal time frames Hearings contested Approval rating of judicial officers FY2006/2007 Actual FY2007/2008 Estimated 90% 6.3% 90% 90% 5.5% 90% FY2008/2009 Planned 90% 5.5% 90% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,795,834 272,349 1,971,428 189,580 1,924,470 209,060 2,068,183 2,161,008 2,133,530 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues 732 0 0 Operating Revenue Sub-Total MISCELLANEOUS 732 0 0 CHARGES FOR SERVICES 101 100 0 2 0 0 103 100 0 0 INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (103) 2,067,451 0 0 2,160,908 0 100 2,133,430 2,068,183 2,161,008 2,133,530 27.9 27.4 28.4 12-60 Pima County FY2008/2009 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 PROBATION SERVICES Function Ensure community safety by providing supervision and diversion services to court referred juveniles in accordance with state mandates and statutes. Description of Services Provide supervision, diversion, and treatment services for juveniles. Hold juveniles accountable for their actions through sanctions and restitution requirements. Program Goals and Objectives - Probationers' successful completion of standard probation (statewide goal 79%) - Probationers' successful completion of intensive probation (statewide goal 73%) - Juveniles successfully complete diversion consequences contracts within 90 days - Restore victims through collection of restitution - Teach accountability through imposition of court ordered community restitution - Victims satisfied with notification and service - Complete typing of all court reports within 24 hours Program Performance Measures Successful completion of standard probation Successful completion of intensive probation Successful completion of diversion consequences within 90 days Amount of restitution collected Number of community restitution hours worked Victim customer service satisfaction rating Court reports completed within 24 hours FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 86% 69% 64% 86% 73% 90% 84% 74% 70% $245,739 61,432 94% 99% $145,000 24,000 90% 98% $175,000 45,000 90% 98% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 12,614,368 4,442,987 51,123 13,699,838 4,720,232 0 13,090,437 4,730,553 0 17,108,478 18,420,070 17,820,990 2 0 0 6,460 0 0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES 6,462 0 0 13,827 12,000 30,000 396,212 326,000 422,000 0 6,000 6,000 26,776 10,350 29,600 FINES AND FORFEITS INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total 29,880 26,900 27,000 466,695 381,250 514,600 9,865,674 10,757,482 10,137,545 15,350 0 0 9,881,024 10,757,482 10,137,545 0 0 0 0 343,932 6,937,406 0 300,783 6,868,062 17,108,478 18,420,070 17,820,990 247.8 262.1 261.1 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (168,740) 6,923,037 12-61 This page intentionally left blank. 12-62 Pima County FY 2008/2009 Adopted Budget Office of Court Appointed Counsel Expenditures: 11,480,346 Revenues: FTEs 718,608 9.2 Function Statement: Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in the Superior, Juvenile, and Justice Courts. Provide administrative support by reviewing contract compliance and reviewing and processing of claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Mandates: ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property Expenditures by Program Office of Court Appointed Counsel 6.09% Contract Attorneys 93.91% Sources of All Funding Department Revenue 6.26% General Fund Support 93.74% 12-63 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: OFFICE OF COURT APPOINTED COUNSEL Expenditures by Program CONTRACT ATTORNEYS FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 11,212,473 10,981,177 10,781,177 623,488 709,536 699,169 11,835,961 11,690,713 11,480,346 CONTRACT ATTORNEYS 1,099,391 808,176 718,608 Total Revenues Net Operating Transfers In/(Out) 1,099,391 0 808,176 0 718,608 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 10,736,570 0 0 10,882,537 0 0 10,761,738 Total Program Funding 11,835,961 11,690,713 11,480,346 11.0 10.0 9.2 11.0 10.0 9.2 OFFICE OF COURT APPOINTED COUNSEL Total Expenditures Funding by Source Revenues Staffing (FTEs) by Program OFFICE OF COURT APPOINTED COUNSEL Total Staffing (FTEs) 12-64 Pima County FY2008/2009 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: 1000 CONTRACT ATTORNEYS Function Provide representation through contracted private attorneys and contracted ancillary service providers for indigent and quasi-indigent individuals (those with incomes between total indigence and those who are ineligible for any public representation) who qualify for court appointed counsel. Description of Services Provide contract attorney representation to indigent and quasi-indigent persons in the following criminal and civil proceedings: misdemeanor, probation violation, appeals and other post conviction matters, mental health commitments, sexually violent persons, and witness representation, as well as juvenile proceedings for delinquency, dependency, severance, and mental health commitments. Administer contracts for ancillary service providers (paralegals, investigators, and mitigation specialists) who are part of the criminal defense team. Program Goals and Objectives - Provide effective, quality representation to individuals eligible for court appointed counsel in Pima County and adhere to the applicable standards of conduct and representation as set forth in the: . Arizona Rules of Professional Conduct . American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death Penalty Cases . National Legal Aid and Defender Association Guidelines for Criminal Defense Representation . National Council of Juvenile and Family Court Judges "Resource Guidelines" . American Bar Association Standards of Practice for Lawyers Who Represent Children in Abuse and Neglect Cases . Arizona Statewide Standards and Training Guidelines for Attorneys in Dependency Cases - Provide cost efficient representation for individuals eligible for court appointed counsel in Pima County by: . Following the procedures for extraordinary fees and ancillary expenses set forth in their contracts with Pima County . Following the procedures set forth in the Pima County Guidelines for Payment Program Performance Measures Eligible individuals receiving qualified contract attorney representation for Title 36 mental health proceedings Eligible individuals receiving qualified contract attorney representation for dependency and severance proceedings in Juvenile Court Eligible individuals receiving qualified contract attorney representation for misdemeanor cases in Justice Court FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted SUPPLIES AND SERVICES 11,212,473 10,981,177 10,781,177 11,212,473 10,981,177 10,781,177 1,091,249 808,176 718,608 8,142 0 0 1,099,391 808,176 718,608 0 0 0 0 0 10,113,082 0 0 10,173,001 0 0 10,062,569 11,212,473 10,981,177 10,781,177 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-65 Pima County FY2008/2009 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: 1000 OFFICE OF COURT APPOINTED COUNSEL Function Provide administrative support for the contract attorney program and other ancillary functions in Pima County. Description of Services Screen Justice Court and Superior Court out-of-custody adult defendants to determine eligibility for court appointed counsel and make recommendations for attorney fee assessments in order to defray part of the cost of providing appointed counsel. Develop and update attorney (misdemeanor, felony, murder, Title 36, appeals, Rule 32 post-conviction relief and juvenile), paralegal, investigator and mitigation specialist contracts. Review invoice and additional compensation requests as submitted by contractors, expert witnesses and other miscellaneous services, ensuring court orders or Office of Court Appointed Counsel (OCAC) approvals are attached to invoices when appropriate. Review and process all contract attorney, ancillary service provider, expert witness and other case specific payments. Manage the daily appointment of counsel for all indigent defendants charged with the commission of a felony offense or a misdemeanor offense with the possibility of incarceration. Program Goals and Objectives - Attend Justice Court and Superior Court arraignments Monday through Friday to screen all out-of-custody defendants that may require or request court appointed counsel and provide financial assessment recommendations to judges - Enter current indigent appointments into the OCAC case management system on a daily basis - Process all contractor claims and defense related expenses in a timely manner - Provide information to indigent defendants regarding appointment of counsel and assessment payments - Reduce the number of vendor claims returned by Finance as a result of mathematical errors - Process at least 97% of vendor claims within 10 working days of receipt Program Performance Measures Appointment of counsel entered into data warehouse Vendor claims processed within ten working days Monthly case weighting data provided to Public Defender and Legal Defender DUI and Domestic Violence misdemeanor defendants screened for eligibility of counsel Felony indigents and quasi indigents screened for eligibility of counsel Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Estimated 100% 97% 100% 100% 97% 100% 100% 97% 100% 95% 97% 97% 97% 98% 98% FY2006/2007 Actual Total Program Funding Program Staffing (FTEs) FY2007/2008 Adopted FY2008/2009 Adopted 589,081 16,553 17,854 690,485 19,051 0 682,097 17,072 0 623,488 709,536 699,169 0 0 0 0 0 623,488 0 0 709,536 0 0 699,169 623,488 709,536 699,169 11.0 10.0 9.2 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2008/2009 Planned FY2006/2007 Actual 12-66 Pima County FY 2008/2009 Adopted Budget Public Fiduciary Expenditures: 2,378,281 Revenues: FTEs 498,318 37.1 Function Statement: Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Mandates: ARS Title 14, Chapter 5, Article 6: Public Fiduciary Expenditures by Program Burials 5.20% Mandated Fiduciary Services 94.80% Sources of All Funding Department Revenue 20.95% General Fund Support 79.05% 12-67 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: PUBLIC FIDUCIARY Expenditures by Program BURIALS FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 122,663 231,050 123,644 MANDATED FIDUCIARY SERVICES 2,273,114 2,285,218 2,254,637 Total Expenditures 2,395,777 2,516,268 2,378,281 17,775 15,000 15,000 MANDATED FIDUCIARY SERVICES 538,918 480,918 483,318 Total Revenues Net Operating Transfers In/(Out) 556,693 0 495,918 0 498,318 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,839,084 0 0 2,020,350 0 0 1,879,963 Total Program Funding 2,395,777 2,516,268 2,378,281 Funding by Source Revenues BURIALS Staffing (FTEs) by Program BURIALS 0.7 1.0 1.0 MANDATED FIDUCIARY SERVICES 35.4 36.6 36.1 Total Staffing (FTEs) 36.1 37.6 37.1 12-68 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC FIDUCIARY Program: 1000 BURIALS Function Provide burial for indigent persons. Description of Services Determine eligibility and arrange burial service for indigent persons. Program Goals and Objectives - Provide cost effective and respectful indigent burial services Program Performance Measures Cases closed within 60 days of date of interment Applications processed and eligibilty determined within 72 hours Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2006/2007 Actual FY2007/2008 Estimated 100% 100% 100% 100% FY2006/2007 Actual FY2008/2009 Planned 100% 100% FY2007/2008 Adopted FY2008/2009 Adopted 0 122,663 48,124 182,926 48,124 75,520 122,663 231,050 123,644 CHARGES FOR SERVICES 17,775 15,000 15,000 Operating Revenue Sub-Total 17,775 15,000 15,000 0 0 0 0 0 104,888 0 0 216,050 0 0 108,644 122,663 231,050 123,644 0.7 1.0 1.0 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-69 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC FIDUCIARY Program: 1000 MANDATED FIDUCIARY SERVICES Function Accept Superior Court appointment to serve as conservator and/or guardian or personal representative when there is no person or corporation qualified or willing to act. Description of Services Receive and investigate referrals. Gather information and determine if an adjudication proceeding is warranted. Assume legal custody of wards upon court appointment. Ensure wards reside in the least restrictive environment available. Manage wards' income and disbursements. Seek income supplements and investigate the availability of public benefits on behalf of the ward. Monitor care and medical treatment of wards. File mandatory reports with the court. Maintain or liquidate estate assets. Program Goals and Objectives - Provide cost effective, quality, and humane service - Improve time management of projects - Reduce inappropriate referrals - Minimize breaches of fiduciary duties Program Performance Measures Average caseload per case manager (National Guardianship caseload recommendation is 40) Initial case staffing within 1 week of appointment Annual reports (5) to Superior Court filed on time FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 50 50 50 85% 100% 85% 100% 85% 100% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,145,648 123,487 3,979 2,175,419 104,799 5,000 2,159,871 94,766 0 2,273,114 2,285,218 2,254,637 535,428 480,918 480,918 3,490 0 2,400 538,918 480,918 483,318 0 0 0 0 0 1,734,196 0 0 1,804,300 0 0 1,771,319 2,273,114 2,285,218 2,254,637 35.4 36.6 36.1 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-70 Pima County FY 2008/2009 Adopted Budget Sheriff Expenditures: 129,619,738 Revenues: FTEs 16,977,308 1,411.2 Function Statement: Provide law enforcement and public safety services for Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Mandates: ARS Title 11, Chapter 3, Article 2: Sheriff; ARS Title 13: Criminal Code ARS Title 31: Prisons and Prisoners Expenditures by Program Administrative 13.52% Operations 32.36% Corrections 31.89% Investigations 17.34% HIDTA 2.11% Forfeitures 2.78% Sources of All Funding Department Revenue 13.06% Operating Transfers 2.51% General Fund Support 84.43% 12-71 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: SHERIFF Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted ADMINISTRATIVE 19,739,097 18,393,246 17,522,263 CORRECTIONS 35,734,776 39,908,618 41,334,129 FORFEITURES 3,065,294 3,600,000 3,600,000 HIDTA 3,846,513 4,190,103 2,736,409 INVESTIGATIONS 20,320,597 21,019,819 22,479,168 OPERATIONS 35,920,061 36,295,734 41,947,769 118,626,338 123,407,520 129,619,738 493,448 505,769 608,106 10,080,070 9,343,888 10,363,337 24,039 102,000 204,000 3,777,938 4,190,103 2,736,409 Total Expenditures Funding by Source Revenues ADMINISTRATIVE CORRECTIONS FORFEITURES HIDTA INVESTIGATIONS 1,421,935 1,273,119 1,633,342 OPERATIONS 1,486,696 1,007,448 1,432,114 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 16,422,327 3,378,000 0 (358,028) 103,965,221 16,977,308 3,276,000 0 (423,028) 109,789,458 118,626,338 123,407,520 129,619,738 164.3 162.9 157.0 600.7 595.7 600.7 24.5 24.5 24.5 INVESTIGATIONS 232.0 244.0 248.0 OPERATIONS 343.5 359.5 381.0 1,365.0 1,386.6 1,411.2 Total Program Funding 17,284,126 2,921,255 0 (387,526) 98,808,483 Staffing (FTEs) by Program ADMINISTRATIVE CORRECTIONS HIDTA Total Staffing (FTEs) 12-72 Pima County FY2008/2009 Adopted Budget Program Summary Department: SHERIFF Program: ADMINISTRATIVE 1000 Function Provide administrative, technical, special investigations, and other services in support of the department mission. Description of Services Provide a comprehensive menu of administrative, technical, investigative, and other services in support of the Sheriff department's mission. These services include human resources, financial management, staff training and development, community services, information technology, communications, internal investigations and audits, and other related functions. Program Goals and Objectives The goals and objectives of the Administrative program are organized into three general divisions : Administrative Services, Information Technology, and Office of Special Investigations. Within each division are sections/units that perform specific functions. ADMINISTRATIVE DIVISION - Compile, process, and analyze financial transactions including accounts payable, payroll, travel, petty cash, contracts, purchasing cards, intergovernmental agreements, state and federal grants, and revenues - Provide relevant, reliable, and timely financial information to staff, management, Pima County, outside law enforcement agencies, and the federal government - Prepare the annual departmental budget - Handle personnel related actions including hiring, terminations, promotions, demotions, transfers, and pay adjustments while ensuring compliance with Equal Employment Opportunity requirements - Provide basic, advanced, and in-service training for law enforcement, corrections, and civilian personnel - Coordinate all operational and training activities conducted at the shooting range - Maintain and upkeep the shooting range and other training facilities - Provide control, distribution, and disposal of fixed assets - Acquire, receive, distribute, and store consumable supplies - Maintain reproduction equipment contracting and control - Initiate, schedule, and manage facility projects, contracts, and maintenance - Perform all duties associated with fleet distribution, assessment, and collision tracking - Maintain auxiliary communication equipment distribution, tracking, and service - Provide various services and resources to the community such as public information officer (PIO), crime prevention programs, and Sheriff auxiliary volunteers - Research, identify, and complete application of state and federal grants - Update policies and procedures for departmental manual - Conduct research to find and compare relevant statistics and data - Coordinate off-duty assignments - Implement risk management procedures to reduce work related injuries, vehicle collisions, and ensure compliance with OSHA rules INFORMATION TECHNOLOGY DIVISION - Deploy and maintain voice and data networks and systems that support the telephone and information resource needs of the administrative, civil, corrections, and law enforcement functions of the department - Maintain an interface to the Arizona Criminal Justice Information System (ACJIS) network to provide 24 hour access to the National Crime Information Center (NCIC) and the Arizona Crime Information Center (ACIC) - Maintain and support the department's law enforcement records management and retrieval systems including the Spillman application, COPLINK, and InSight, which provide 24 hour access to criminal justice information - Develop, maintain, and support administrative records management systems to support the personnel, financial, and other business requirements of the department. Applications include Sheriff's Management and Records Tracking System, Synergen, and IAPro - Maintain and support the department's Wide Area Network - Maintain and support the department's Local Area Networks - Maintain the department's web server and Internet services - Provide data storage solutions to meet law enforcement and administrative requirements - Maintain and support the department's ten-mode telephone network and voice messaging systems - Provide personal computer hardware and software support - Provide user training and help desk support - Deploy and maintain a fleet of mobile data computers that provide criminal justice information, computer aided dispatch, and mobile reporting solutions to enhance delivery and efficiency of law enforcement services - Maintain the record keeping functions associated with arrest warrants, court orders, stolen/stored vehicles, missing persons, and stolen property - Respond to requests for confirmations of computer entries within designated time frames established by National Crime Information Center - Coordinate extradition between the Pima County Attorney's office and various law enforcement agencies across the country, and victims' rights notifications required by Arizona law - Maintain 100% accuracy of all computer entries - Enter arrest warrant data within the following time lines: felony warrants and court orders within 6 hours of receipt, misdemeanor warrants within two weeks of receipt - Successfully pass annual records audits by the FBI and AZ DPS - Provide reliable, professional, timely responses to 9-1-1 calls, dispatch law enforcement personnel and resources, and provide 12-73 Pima County FY2008/2009 Adopted Budget Program Summary Department: SHERIFF Program: ADMINISTRATIVE 1000 communications support to field units to assure effective and timely completion of their tasks -Receive and report non-priority civil and criminal activity without direct intervention of a peace officer - Answer all 9-1-1 calls within six seconds and all other calls within 18 seconds - Dispatch all priority one calls within two minutes of receipt and all other calls as soon as field resources are available - Contact complainants filing telephonic reports within two hours of their complaint - Maintain records of unit activities that reflect the services requested and the services deployed in response - Provide comprehensive training to new staff to develop highly skilled public safety telecommunications specialists OFFICE OF SPECIAL INVESTIGATIONS - Conduct thorough, unbiased investigations of all complaints that the Bureau Chiefs deem to be of a significant nature to warrant a formal investigation - Process all minor complaints referred to the district/division level for investigation and follow up to ensure appropriate action was taken - Maintain a computerized tracking system of all complaints - Maintain a system for secure storage of internal affairs records and periodically purge said files according to established criteria - Provide quarterly and annual statistical reports to the bureau chiefs, to include the number and types of complaints received, findings and dispositions, and summaries of all sustained cases - Perform operational audits to evaluate the efficiency and effectiveness of departmental operations - Review internal controls for reasonableness and compliance - Review the means of safeguarding assets and verifying their existence - Review the reliability and integrity of financial information - Audit financial records to assess accuracy, completeness, and propriety - Prevent fraud or illegal acts - Provide financial or operating data to management for decision making purposes FY2006/2007 Actual FY2007/2008 Estimated FY2008/2009 Planned 24hrs/7 days 24hrs/7 days 24hrs/7 days 24hrs/7 days 24hrs/7 days 24hrs/7 days 99.7% 99.9% 169,854 109,881 117,196 32 seconds 9 seconds 99.9% 6 hours 7 weeks 96.9% 2.5% 99.7% 99.9% 175,374 103,975 120,420 35 seconds 9 seconds 99.9% 6 hours 7 weeks 97.1% 3.0% 99.7% 99.9% 181,074 104,000 123,732 35 seconds 6 seconds 99.9% 6 hours 2 weeks 97.0% 3.5% 9 seconds 130 seconds 9 seconds 90 seconds 9 seconds 100 seconds Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 12,639,321 6,396,714 703,062 11,555,965 6,155,465 681,816 10,508,803 6,613,460 400,000 19,739,097 18,393,246 17,522,263 CHARGES FOR SERVICES 67,172 65,948 65,948 MISCELLANEOUS 45,464 30,000 30,000 112,636 95,948 95,948 Program Performance Measures Access to law enforcement database Telephone services for HQ, HIDTA Information Ctr, Jail, Ajo, Foothills, GV, San Xavier, & Rincon offices Database access uptime Telephone service availability Communications logged calls for service 9-1-1 calls from land lines 9-1-1 calls from cellular source Average pre-dispatch time on priority one calls Ring time: 9-1-1 calls 10 minute warrant confirmations Average elapsed time for felony warrant entry Average elapsed time for misdemeanor warrant entry Priority 1 calls dispatched in less than 2 minutes Percent of telephone reports received to total calls for service Ring time: all other calls Average length of time : 9-1-1 calls Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues Operating Revenue Sub-Total 12-74 Pima County FY2008/2009 Adopted Budget Program Summary Department: SHERIFF Program: ADMINISTRATIVE INTERGOVERNMENTAL 1000 379,534 409,821 1 0 0 1,277 0 0 380,812 409,821 512,158 0 0 74,113 19,171,536 0 0 0 17,887,477 0 0 0 16,914,157 19,739,097 18,393,246 17,522,263 164.3 162.9 157.0 INTEREST MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-75 512,158 Pima County FY2008/2009 Adopted Budget Program Summary Department: SHERIFF Program: CORRECTIONS 1000 Function Provide custodial supervision of incarcerated persons for Pima County, the state of Arizona, and contracted municipalities under intergovernmental agreements. Provide inmate services and other administrative support for the Corrections Bureau. Description of Services Provide safe and secure detention of pretrial defendants, sentenced inmates, juveniles, and in-custody inmates waiting transfer to their institutions or remanded to Pima County. Services in this program include: transportation of inmates to and from court appearances and other institutions; the care and custody of those inmates while outside the confines of bureau facilities; providing necessary sustenance; meeting basic human needs; and maintaining the rights of each prisoner. Program Goals and Objectives The goals and objectives of the Corrections program are organized into three general divisions: Housing Operations, Security Support, and Inmate Processing. HOUSING OPERATIONS DIVISION - Provide custodial care of pretrial adult inmates - Provide safe and secure housing of inmates - Provide scheduled and special visits for inmates with their families and friends - Facilitate professional contact visitation between inmates and their attorneys, officers of the courts, health or mental care professionals, and representatives of any law enforcement agencies on an "as requested" basis - Facilitate delivery of three meals a day, access to medical and psychiatric care, access to recreational activities, and scheduled programs to inmates - Facilitate inmate court attendance - Facilitate juvenile inmate attendance at Court Alternative Program for Education (CAPE) classes and activities conducted in the juvenile housing unit - Provide custodial care of sentenced adult male and female inmates who are part of the Work Furlough/Work Release programs - Provide placement into court ordered treatment programs or participation in release programs - Provide inmate labor for kitchen, sanitation, landscaping, material management, supply, and laundry sections, as well as special work crews as required - Provide job skill training to inmates who are sentenced to working in the community in cooperation with community agencies and Adult Probation department - Provide custodial care of pretrial adult male inmates and any adult male inmate on a disciplinary or administrative segregation status - Process all new arrests through a photo and fingerprint identification system - Process all book ID release inmates as ordered through the courts - Process all sentenced inmates as ordered through the courts SECURITY SUPPORT DIVISION - Provide custodial care of juvenile inmates, and inmates on suicide watches and/or diagnosed as mentally ill - Provide a safe and secure setting for the staff, inmates, and public while at the Pima County Detention Center - Provide timely and effective initial classification, reclassification, and counseling of inmates - Provide good customer service to visitors who come to the facilities - Provide liaison to visitors and impart helpful information that results in a safer environment - Investigate security matters within the Corrections Bureau including criminal and in-house activities that warrant investigation - Gather intelligence information on gangs and security threat groups to be shared/disseminated with other law enforcement agencies - Safeguard inmate property and evidence within the facilities - Ensure that mail within the facilities is screened for contraband items and drugs - Handle grievances, hearings, policy and procedures, statistics, information gathering, and special reports for the Corrections Bureau - Oversee inmate programs such as educational and religious services - Provide safe and secure transportation of inmates to and from their court appearances as scheduled - Provide safe and secure transportation of inmates to the Arizona State Department of Corrections intake center after they have been sentenced to prison INMATE PROCESSING DIVISION - Provide food services for all inmates in the corrections facilities - Maintain and provide the necessary supplies for all inmates and staff (items provided to inmates include bedding, uniforms, towels, and sanitation goods) - Perform all duties associated with booking, inmate records, and classification records - Process all bookings, court paperwork from multiple jurisdictions, sentence computations, and warrant checks, and inmate releases - Maintain custody files on every inmate in custody including all booking and court information as well as internally generated documents - Perform daily sanitation procedures on the corrections facilities and grounds - Oversee improvement projects, handle fire and occupational safety issues, and liaison with Facilities Management on maintenance and construction projects 12-76 Pima County FY2008/2009 Adopted Budget Program Summary Department: SHERIFF Program: CORRECTIONS Program Performance Measures Inmates booked Average daily inmate population Inmate court transports Escapes (not failures to return) Serious injuries to staff Suicides Erroneous releases Failures to release (cases) 1000 FY2006/2007 Actual FY2007/2008 Estimated 43,487 1,877 23,675 1 2 2 4 17 46,340 2,008 24,622 0 1 1 4 6 FY2008/2009 Planned 49,380 2,149 25,607 0 0 0 0 5 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 29,136,427 6,438,530 159,819 32,555,107 7,126,011 227,500 33,779,018 7,380,111 175,000 35,734,776 39,908,618 41,334,129 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES 486 0 300,000 7,346,376 6,810,000 7,380,000 25,435 0 0 7,372,297 6,810,000 7,680,000 480,624 400,000 400,000 1,250,602 1,300,000 1,300,000 115,000 INTEREST 124,668 25,000 MISCELLANEOUS 791,852 700,000 675,000 2,647,746 2,425,000 2,490,000 INTERGOVERNMENTAL 60,027 108,888 193,337 Grant Revenue Sub-Total 60,027 108,888 193,337 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (120,000) 0 (865,729) 26,640,435 (120,000) 0 (358,028) 31,042,758 (120,000) 0 (423,028) 31,513,820 35,734,776 39,908,618 41,334,129 600.7 595.7 600.7 12-77 Pima County FY2008/2009 Adopted Budget Program Summary Department: SHERIFF Program: FORFEITURES 1000 Function Enhance law enforcement and public safety services through forfeiture proceeds. Description of Services Receive allocations of seized anti-racketeering monies from the state and various federal agencies as ordered by the courts. (Note: The County Attorney Law Enforcement Antiracketeering Fund, Sheriff RICO Funds, and Sheriff Antiracketeering Fund each have a pool of antiracketeering dollars. These funds are received and recorded in the County Attorney's subfund. Incurred expenses are offset by revenues recorded in the County Attorney's subfund. For information purposes only, this summary shows the operating transfer from the County Attorney's subfund.) Program Goals and Objectives - Enhance law enforcement and public safety services through the use of forfeiture proceeds FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 265,670 2,536,200 263,424 0 3,600,000 0 0 3,600,000 0 3,065,294 3,600,000 3,600,000 Program Performance Measures None submitted Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 100,000 200,000 23,484 2,000 4,000 555 0 0 24,039 102,000 204,000 3,041,255 0 0 0 3,498,000 0 0 0 3,396,000 0 0 0 3,065,294 3,600,000 3,600,000 0.0 0.0 0.0 12-78 Pima County FY2008/2009 Adopted Budget Program Summary Department: SHERIFF Program: HIDTA 1000 Function Receive High Intensity Drug Trafficking Areas (HIDTA) grants awarded by the federal government. Description of Services Account for the federal funds awarded by High Intensity Drug Trafficking Area grant. The HIDTA funds are allocated to supplement law enforcement operations to combat drug trafficking in the southwest border areas. Program Goals and Objectives - Prepare annual budgets to request HIDTA funds for the department - Comply with federal rules and guidelines regarding allowable costs and proper accounting procedures for the HIDTA funds - Use HIDTA funds to pay for salaries, overtime, law enforcement equipment, and other investigative costs to combat drug trafficking in the southwest border areas FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 969,921 2,837,457 39,135 1,267,318 2,922,785 0 1,457,660 1,278,749 0 3,846,513 4,190,103 2,736,409 3,788,627 4,190,103 2,736,409 Program Performance Measures None submitted Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (10,689) 0 0 3,777,938 4,190,103 2,736,409 0 0 68,575 0 0 0 0 0 0 0 0 0 3,846,513 4,190,103 2,736,409 24.5 24.5 24.5 12-79 Pima County FY2008/2009 Adopted Budget Program Summary Department: SHERIFF Program: INVESTIGATIONS 1000 Function Provide criminal investigations, homeland security, judicial services, and other technical support functions for the department. Description of Services Provide criminal investigations, homeland security, judicial services, and other technical support functions for the department. Program Goals and Objectives The goals and objectives of the Investigations program are organized into two general divisions: Criminal Investigations and Homeland Security. Within each division are sections/units that perform specific functions. CRIMINAL INVESTIGATIONS DIVISION - Investigate violations of Arizona Revised Statutes with the goal of identifying the offenders and presenting accurate and sufficient relevant information to the County Attorney to facilitate prosecution, if deemed appropriate - Provide investigative services for homicide, robbery/assault, Fugitive Investigations Strike Team (FIST), domestic violence, cold case, and night detectives - Provide investigative services for burglary, community problems, crimes against children, adult sex crimes, auto theft, arson, fraud, and other economic crimes - Work with other law enforcement agencies as part of the Counter Narcotics Alliance (CNA) to identify offenders who have committed major narcotics related offenses HOMELAND SECURITY DIVISION - Coordinate and serve as liaison with other local, state, and federal groups and agencies to plan for and manage homeland security emergencies - Apply and obtain state and federal funds to procure emergency response equipment - Provide building security services for Pima County government buildings and physical facilities - Provide management oversight of contract security services - Provide and assist County departments with development of building security plans as requested by County facilities - Conduct background screening of security guard applicants and private contractors/employees - Provide security surveys for Pima County government buildings and physical facilities - Maintain safety and security at the Superior Court, Juvenile Court, and Justice Court - Provide detention of inmates prior to, during, and after their court appearance - Provide court surveillance - Carry out the statutory mandates imposed on the Sheriff by ARS 11-441, 11-446, and 11-447 to serve process and notices in the manner prescribed by law - Enforce the statutory obligations assessed to the Sheriff by ARS 42-19108 through 42-19118 regarding the collection of delinquent personal property taxes (all personnel in carrying out this mission will apply the principles of "Due Diligence") - Serve or return to the court common legal process (summons, subpoena, citation, order, notice, etc.) that is received by the Sheriff for service - Complete Writs of Restitution after receipt - Collect delinquent tax or clear delinquent tax warrants issued to the Sheriff for collection - Transcribe law enforcement reports, enter physical and out of custody arrest records into the Spillman Law Enforcement database, and disseminate reports to law enforcement investigations and criminal justice processes - Transcribe physical arrest reports so that the finished product is available to the court liaison prior to initial appearance - Transcribe case reports requested by Homicide, Internal Affairs, and other criminal investigation units where an arrest is imminent - Transcribe all other reports within three days of receipt - Provide instructional services for new employee introduction to the dictation system - Perform quality control and make corrections to incident reports per deputy instructions - Provide around the clock expert technical crime scene processing and evidence gathering services to support the department's law enforcement mission - Provide electronic fingerprint identification services, on behalf of the state, for local law enforcement agencies to aid in the identification of suspects and prisoners - Provide around the clock, highly technical, crime scene processing and evidence collection services - Meet departmental requests for public relations photography services - Provide fingerprint services as an Arizona Automated Fingerprint Identification System (AZ AFIS), Full Access System Terminal (FAST) site (services involve fingerprint preparation, electronic submission to the state database, and comparison services) - Positively identify inmates booked into the Pima County Adult Detention Center by agencies served under the AZ AFIS intergovernmental agreement prior to their release - Provide in house photographic processing services in support of the department's law enforcement and other units - Provide statutorily mandated sex offender registration services - Support the department's law enforcement function and provide a service to the public by maintaining a system of secure, safe, efficient storage of property and evidence coming into possession of the department, providing laboratory evidence analysis services, maintaining accurate records, allowing lawful access to evidence, and providing for lawful disposal of unneeded property - Provide timely customer service to internal and external clients either by appointment, or at the public counter - Barcode all new and existing property and evidence inventory to improve the department's ability to manage warehouse inventory operations, and to provide real time information to detectives and other personnel about the status of individual pieces of evidence - Reduce the volume of manual records associated with the chain-of-custody by converting to automated, electronic records to allow 12-80 Pima County FY2008/2009 Adopted Budget Program Summary Department: SHERIFF Program: INVESTIGATIONS 1000 faster, more convenient review of evidence item descriptions. - Identify and dispose of all evidence associated with misdemeanor cases no longer needed for criminal prosecution - Dispose of unnecessary marijuana inventory - Develop and implement a property disposal policy consistent with state law that will emphasize sale of property authorized for disposal to benefit the General Fund - Develop and implement a disposal policy for firearms which may permit trading weapons authorized for disposal to a distributor that will credit the department with the value of the lot toward the purchase of duty weapons and equipment - Provide crime lab services in support of the department's criminal investigation function - Collect, process, maintain, and disseminate criminal and traffic information generated by the department - Disseminate law enforcement records as requested by entitled public persons and criminal justice agencies - Provide courtroom testimony as required by subpoena - Process and distribute incoming documents as required by other agencies - Maintain an audit trail of financial transactions - Administer document transfer and retention schedules - Submit Uniform Crime Reports (UCR) to Arizona Department of Public Safety (AZ DPS) - Provide customer service and information to the public and law enforcement personnel Program Performance Measures Calendar year clearance % - violent crimes Calendar year clearance % - property crimes FY2006/2007 Actual FY2007/2008 Estimated 54% 15% 60% 16% FY2008/2009 Planned 60% 17% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 17,534,445 2,548,083 238,069 17,795,024 3,166,295 58,500 19,352,054 3,127,114 0 20,320,597 21,019,819 22,479,168 TAXES 37,702 48,000 40,000 LICENSES & PERMITS 15,035 15,500 15,500 442,432 447,000 435,000 2,960 0 0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 498,129 510,500 490,500 921,872 762,619 1,142,842 1,934 0 0 923,806 762,619 1,142,842 0 0 80,920 18,817,742 0 0 0 19,746,700 0 0 0 20,845,826 20,320,597 21,019,819 22,479,168 232.0 244.0 248.0 12-81 Pima County FY2008/2009 Adopted Budget Program Summary Department: SHERIFF Program: OPERATIONS 1000 Function Provide emergency, non-emergency, and other public safety services to the unincorporated areas of Pima County. Description of Services The Operations program deploys commissioned deputies to preserve the peace, arrest criminals, and prevent/suppress breaches of the peace. This program implements community policing initiatives to improve interaction with the service population, identifying problem areas, and responding accordingly. Also included in this program are specially trained officers to support the patrol functions. Program Goals and Objectives The goals and objectives of the Operations program are organized into two general divisions: Patrol and Support Operations. PATROL DIVISION Patrol Districts - Ajo, Foothills, Green Valley, Rincon, San Xavier, and Tucson Mountain - Answer emergency and non-emergency calls for services from the public - Investigate all traffic incidents - Enforce Arizona state laws and County ordinances - Conduct proactive patrols 24 hours a day, seven days a week - Facilitate a safe environment and improve the quality of life for the citizens of Pima County, in part, through active community policing SUPPORT OPERATIONS DIVISION Three Specialty Sections: Special Operations, Tactical Response, and Border Crime Special Operations includes the following units: Motorcycle Enforcement, Traffic Investigations, School Resource Officers, DUI, Park Enforcement, Search & Rescue, and Sheriff's Posse Tactical Response includes the following units: Air Unit, Bomb Squad, Canine, Hostage Negotiations, and SWAT (Special Weapons & Tactics) - Provide law enforcement support and services to all department districts and sections with specialized skills and services Program Performance Measures Calls for service Arrests On-site calls Response time (minutes) - Metro Response time (minutes) - County Wide FY2006/2007 Actual FY2007/2008 Estimated 159,541 25,251 25,489 6:06 7:48 164,000 23,200 26,000 6:15 7:50 FY2008/2009 Planned 170,000 26,000 26,500 6:00 7:45 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 26,495,926 7,519,505 1,904,630 28,859,777 7,335,855 100,102 33,705,221 8,242,548 0 35,920,061 36,295,734 41,947,769 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES 329 0 0 FINES AND FORFEITS 11,987 10,000 10,000 MISCELLANEOUS 21,030 0 0 Operating Revenue Sub-Total 33,346 10,000 10,000 INTERGOVERNMENTAL 1,453,350 997,448 1,422,114 Grant Revenue Sub-Total 1,453,350 997,448 1,422,114 0 0 254,595 34,178,770 0 0 0 35,288,286 0 0 0 40,515,655 35,920,061 36,295,734 41,947,769 343.5 359.5 381.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-82 Pima County FY 2008/2009 Adopted Budget Superior Court Expenditures: 45,187,333 Revenues: FTEs 14,336,778 663.5 Function Statement: Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Mandates: ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations; ARS Title 31: Prisons and Prisoners; and ARS Title 41: State Government Expenditures by Program Interpreter 0.95% Jury Commissioner Law Library 0.71% 0.98% Pretrial Services 4.60% Information Services 6.87% Fill the Gap - Other 1.16% Adjudication 31.37% Conciliation Court 3.92% Calendar Services 1.58% Administration 6.64% Adult Probation 41.22% Sources of All Funding Department Revenue 31.73% General Fund Support 64.32% Fund Balance Decrease 3.95% 12-83 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: SUPERIOR COURT Expenditures by Program ADJUDICATION ADMINISTRATION FY2006/2007 Actual FY2007/2008 Adopted 13,385,469 FY2008/2009 Adopted 14,181,666 14,177,492 2,923,014 3,306,955 3,001,098 18,679,353 18,934,831 18,625,818 CALENDAR SERVICES 678,008 747,930 712,730 CONCILIATION COURT 1,394,664 1,755,388 1,769,230 490,904 603,384 523,137 2,338,391 2,604,378 3,105,225 354,720 416,685 431,122 JURY COMMISSIONER 317,004 334,466 320,355 LAW LIBRARY 418,207 442,259 442,908 2,250,252 2,222,782 2,078,218 43,229,986 45,550,724 45,187,333 1,883,805 1,562,831 1,408,830 1,255 0 0 11,659,440 11,358,118 11,611,383 ADULT PROBATION FILL THE GAP - OTHER COURT DEPARMENTS INFORMATION SERVICES INTERPRETER PRETRIAL SERVICES Total Expenditures Funding by Source Revenues ADJUDICATION ADMINISTRATION ADULT PROBATION CONCILIATION COURT 805,920 621,823 633,048 INFORMATION SERVICES 514,506 459,544 478,000 INTERPRETER 600 0 0 LAW LIBRARY 206,615 203,216 205,517 3 0 0 PRETRIAL SERVICES Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 15,072,144 0 0 (198,858) 28,356,700 14,205,532 0 0 1,478,636 29,866,556 14,336,778 0 0 1,784,784 29,065,771 Total Program Funding 43,229,986 45,550,724 45,187,333 172.3 174.0 176.0 44.2 44.2 45.5 305.7 310.0 307.0 CALENDAR SERVICES 18.0 18.0 18.0 CONCILIATION COURT 19.0 23.0 22.0 FILL THE GAP - OTHER COURT DEPARMENTS 10.2 10.2 9.2 INFORMATION SERVICES 25.5 25.5 26.5 INTERPRETER 6.0 6.8 7.0 JURY COMMISSIONER 8.0 8.0 8.0 LAW LIBRARY 4.0 4.0 4.0 PRETRIAL SERVICES 40.3 40.3 40.3 Total Staffing (FTEs) 653.2 664.0 663.5 Staffing (FTEs) by Program ADJUDICATION ADMINISTRATION ADULT PROBATION 12-84 Pima County FY2008/2009 Adopted Budget Program Summary Department: SUPERIOR COURT Program: ADJUDICATION 1000 Function Adjudicate all cases filed in the Superior Court. Description of Services Adjudicate cases in which exclusive jurisdiction is not vested in another court, cases of equity and of law which involve title to or possession of real property, cases involving the legality of any tax imposed or assessment, cases involving the legality of any toll or municipal ordinance, cases in which the demand or value of property in controversy amounts to $5,000 or more, and criminal felony and misdemeanor cases not otherwise provided for by law. Ensure the security of citizens and staff occupying or visiting court facilities. Program Goals and Objectives - Provide for the timely, fair, and efficient administration of justice under the law, in a manner that instills and sustains the public's confidence in the judicial system - Provide court reporter coverage for all hearings statutorily requiring a court reporter - Ensure safety of public and employees occupying court facilities and safeguard all physical assets - Perform background checks on potential employees to ensure safety and integrity of the court Program Performance Measures Cases filed Cases pending Cases disposed Clearance rate of filings to disposition Public screened upon entry % of public entrants screened FY2006/2007 Actual FY2007/2008 Estimated 23,737 27,939 24,546 3% 764,228 100% 23,799 28,070 23,668 1% 800,000 100% FY2008/2009 Planned 24,022 28,283 23,809 1% 836,000 100% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 11,001,362 2,311,535 72,572 11,622,689 2,550,977 8,000 11,567,868 2,609,624 0 13,385,469 14,181,666 14,177,492 INTERGOVERNMENTAL 384,093 262,000 262,000 CHARGES FOR SERVICES 157,227 125,023 125,023 90,321 10,000 100,000 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL FINES AND FORFEITS INTEREST 631,641 397,023 487,023 875,873 885,000 807,300 290 0 0 37,209 31,400 35,000 72 0 0 MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 913,444 916,400 842,300 334,050 249,408 79,507 256 0 0 4,414 0 0 338,720 249,408 79,507 0 0 (431,648) 11,933,312 0 0 (378,407) 12,997,242 0 0 (337,465) 13,106,127 13,385,469 14,181,666 14,177,492 172.3 174.0 176.0 12-85 Pima County FY2008/2009 Adopted Budget Program Summary Department: SUPERIOR COURT Program: ADMINISTRATION 1000 Function Provide administrative services to the court and its departments. Description of Services Services provided include human resources management, training and education, facility and resource management, research and statistical information, and financial management. Program Goals and Objectives - Continue efforts to obtain outside funding in support of court operations - Ensure all mandated services are provided - Establish protocols for achieving mandates with continuing efforts - Ensure adequate security - Enhance responsiveness to the needs of the judicial divisions - Ensure that all employees achieve mandatory training requirements - Maintain suitable facilities in which to hold court - Produce and file mandated monthly Supreme Court reports on a timely basis - Process sufficient applications to fill all openings as needed - Analyze and develop job descriptions for new or evolving classifications - Procure necessary goods and services for Superior, Juvenile, and Justice Courts - Provide research and statistics on work units management and status reports - File all external financial reports on time - Process 90% of invoices within one week of receipt - Provide clinical advice and assessments to ensure quality of mental health reports and evaluations Program Performance Measures Court staff supported (includes Juvenile Court) Job applicants processed Job analysis activities (descriptions/audits) Sponsored training sessions Management & statistic reports Financial reports filed timely Invoices processed within 1 week Timely reports of competency evaluations FY2006/2007 Actual FY2007/2008 Estimated 1,200 4,200 120/67 335 98 100% 85% n/a 1,240 4,500 160/40 350 102 100% 90% 90% FY2008/2009 Planned 1,227 5,000 150/40 375 105 100% 90% 90% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,464,178 385,705 73,131 2,844,326 462,629 0 2,570,220 430,878 0 2,923,014 3,306,955 3,001,098 1,255 0 0 1,255 0 0 0 0 0 2,921,759 0 0 0 3,306,955 0 0 0 3,001,098 2,923,014 3,306,955 3,001,098 44.2 44.2 45.5 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-86 Pima County FY2008/2009 Adopted Budget Program Summary Department: SUPERIOR COURT Program: ADULT PROBATION 1000 Function Serve the court, actively promote community safety, facilitate positive behavioral change in probationers, and respect victim rights. Description of Services Provide the court with the highest quality information available to assist in judicial decisions. Assess defendants' risk to the community, identify and address their needs by implementing outcome-based supervision plans designed to bring about lasting behavioral change. Seek victims' input and facilitate their involvement in the restoration process. Monitor and facilitate probationer compliance with court orders and laws, reward progress, and respond appropriately to violations. Participate in the research, development, and advancement of community supervision. Program Goals and Objectives - Deliver presentence reports to the court 2 days prior to sentencing - Maintain statutory caseload ratio of 60:1 - Support the Drug and Mental Health Court models that address specific offender populations - Continue to provide specialized services that address specific offender populations, including chronic DUI offenders, the special learning needs population, those with severe mental health issues, those that abuse illegal substances, those convicted of sex or sex-related crimes, and domestic violence offenders - Maintain the Adult Probation Enterprise Tracking System (APETS) - Promote the development of motivational interviewing skills for line staff - Increase participation in the Literacy Education and Resource Network (LEARN) which provides the opportunity to earn a high school equivalency diploma - Continue association with the Fugitive Investigative Strike Team and improve the apprehension of absconders - Continue involvement with the Animal Cruelty Task Force of Southern Arizona - Continue community service involvement with three neighborhood Weed and Seed projects, which attempt to reduce crime in targeted areas Program Performance Measures Successful completion of probation Caseload ratios Presentence reports prepared Reports delivered 2 days before sentencing Negative drug tests FY2006/2007 Actual FY2007/2008 Estimated 69% 61:1 4,173 98.8% 78.4% 70% 62:1 4,256 98.9% 79.0% FY2008/2009 Planned 71% 60:1 4,362 99.0% 79.5% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 16,029,253 2,617,142 32,958 16,313,876 2,620,955 0 15,494,644 3,101,174 30,000 18,679,353 18,934,831 18,625,818 0 0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total (279) 0 0 1,735,670 (279) 1,554,047 1,550,442 219,210 105,000 182,260 14,226 0 0 1,969,106 1,659,047 1,732,702 9,677,196 9,699,071 9,878,681 13,417 0 0 9,690,613 9,699,071 9,878,681 12-87 Pima County FY2008/2009 Adopted Budget Program Summary Department: SUPERIOR COURT Program: ADULT PROBATION Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 1000 0 0 275,475 6,744,438 0 0 800,641 6,776,072 0 0 638,535 6,375,900 18,679,353 18,934,831 18,625,818 305.7 310.0 307.0 12-88 Pima County FY2008/2009 Adopted Budget Program Summary Department: SUPERIOR COURT Program: CALENDAR SERVICES 1000 Function To provide the public, court staff, and related agencies with general case information (court hearings and case status) and to assist the court in the efficient processing of cases. Description of Services Assist public with directions, case status, court procedures, and set hearing dates. Schedule judicial officers to hear events and accept paperwork for distribution to the appropriate departments. Process paperwork needed by the division. Review imaging documents and perform required data entry. Print and review calendars to assure documents are as error free as possible. Coordinate court activities with other court departments. Review caseloads for compliance and update database as required. Reassign cases or events as needed. Write and implement policy and procedures to achieve efficient case flow management. Program Goals and Objectives - Assist public with directions, case status, court procedures, and set hearing dates - Increase automation capabilities by implementing new case management software (AGAVE) - Schedule judicial officers to hear events and process paperwork needed by division - Review caseloads for compliance and update database Program Performance Measures Cases filed Trials Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2006/2007 Actual FY2007/2008 Estimated 23,737 901 24,314 1,022 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Planned 24,528 1,012 FY2008/2009 Adopted 655,396 22,612 727,961 19,969 686,995 25,735 678,008 747,930 712,730 0 0 0 678,008 0 0 0 747,930 0 0 0 712,730 678,008 747,930 712,730 18.0 18.0 18.0 12-89 Pima County FY2008/2009 Adopted Budget Program Summary Department: SUPERIOR COURT Program: CONCILIATION COURT 1000 Function Provide alternatives to litigation in family law cases by order of the court and as provided by statute. Serve as a resource to the community and to the court by providing information, training, and education regarding children, marriage, divorce, and cultural diversity issues. Description of Services Provide mandatory parent information program classes, mandatory custody/parenting time mediation, evaluation, parenting coordination, and conciliation counseling. Administer and monitor the Judicial Supervision Program (JSP) and Limited Child Custody Evaluation Panel, as well as monitor referrals and billings to the expedited child support and parenting time fund. Program Goals and Objectives - Provide a continuum of alternative dispute resolution services to those involved in family law cases in the Superior Court - Provide accurate and timely information to the family law bench in order to assist the judges in making custody/parenting time decisions for families - Conduct mandatory parent education classes for divorcing and never-married parents involved in family law cases. - Assist parties to resolve their custody and parenting time disputes through a negotiated settlement process in a safe, neutral setting - Provide ongoing program evaluation to ensure the proper and timely performance of all programs Program Performance Measures Mediation cases served Evaulation reports prior to settlement conferences Parenting coordinator cases served Conciliation cases served Mandatory parent education classes held JSP cases invoiced Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 1,451 98% 5 118 93 1,183 1,532 90% 6 120 100 1,215 FY2006/2007 Actual FY2008/2009 Planned 1,618 90% 7 120 100 1,245 FY2007/2008 Adopted FY2008/2009 Adopted 936,663 451,738 6,263 1,308,613 446,775 0 1,232,827 536,403 0 1,394,664 1,755,388 1,769,230 70 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 70 0 0 729,594 507,800 563,945 45,142 6,500 42,684 2,476 0 0 777,212 514,300 606,629 INTERGOVERNMENTAL 28,638 107,523 26,419 Grant Revenue Sub-Total 28,638 107,523 26,419 0 0 (232,270) 821,014 0 0 288,661 844,904 0 0 313,877 822,305 1,394,664 1,755,388 1,769,230 19.0 23.0 22.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-90 Pima County FY2008/2009 Adopted Budget Program Summary Department: SUPERIOR COURT Program: FILL THE GAP - OTHER COURT DEPARMENTS 1000 Function Provide case processing assistance to participating courts in Pima County. Description of Services The Superior Court in Pima County, on behalf of the Clerk of the Superior Court and the Justice Courts will continue the Criminal Case Reduction and Process Improvement Project that was initially funded by Fill The Gap in fiscal year 2001/02. This project is a multifaceted approach to improving criminal case processing and to streamlining workflow. (Note: This program contains Fill the Gap budgets for all courts except Superior Court. The Superior Court Fill The Gap budget is included in the Adjudication program.) Program Goals and Objectives - Provide criminal document images within 6 hours of receiving document/minute entry distribution - Provide probation supervision for Justice Court Program Performance Measures Justice Court probationers supervised Criminal document images available 6 hours after receipt Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2006/2007 Actual FY2007/2008 Estimated 300 100% 300 100% FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Planned 300 100% FY2008/2009 Adopted 407,366 73,357 10,181 455,615 92,877 54,892 430,090 93,047 0 490,904 603,384 523,137 0 0 490,904 0 0 0 603,384 0 0 0 523,137 0 490,904 603,384 523,137 10.2 10.2 9.2 12-91 Pima County FY2008/2009 Adopted Budget Program Summary Department: SUPERIOR COURT Program: INFORMATION SERVICES 1000 Function Provide coordinated long range information technology system analysis, planning, and design services in support of all court programs. Provide maintenance and technical assistance for all court technology infrastructure and equipment. Description of Services Conduct day-to-day system and equipment installation, maintenance, operation, and administrative support for the court’s data networking system, computers, and software application programs. Coordinate and provide technology related purchasing advice, customer support, and desktop application support services. Provide the court’s presence on the Internet. Typical services include software requirements analysis; design and development; hardware and software implementation; network connectivity, installation, and service; system operations and maintenance scheduling; security functions and backup/recovery procedures; and response to customer service requests for problem resolution. Program Goals and Objectives - Provide reliable, effective, and consistent high quality technology systems and services to the court in a timely manner - Enable and enhance public access to court information - Continue the development of the court's case management system (AGAVE) and meet release deadlines - Continue the development of the court's Pretrial Services system (PIMA) upgrade for completion - Continue to manage a 4 year replacement program for personal computers FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 4,644 yes 6,000 yes 6,000 yes yes 151 yes 231 yes 74 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,662,545 378,371 297,475 1,789,562 560,816 254,000 1,796,236 858,989 450,000 2,338,391 2,604,378 3,105,225 98 0 0 98 0 0 425,764 408,000 408,000 26,839 20,000 45,000 452,603 428,000 453,000 INTERGOVERNMENTAL 61,805 31,544 25,000 Grant Revenue Sub-Total 61,805 31,544 25,000 0 0 (334,556) 2,158,441 0 0 106,000 2,038,834 0 0 592,439 2,034,786 2,338,391 2,604,378 3,105,225 25.5 25.5 26.5 Program Performance Measures Help Desk calls resolved Phases of AGAVE 3.0 implemented as soon as available Phases of PIMA implemented as soon as available Computer replacements Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-92 Pima County FY2008/2009 Adopted Budget Program Summary Department: SUPERIOR COURT Program: INTERPRETER 1000 Function Provide court interpreting service to non-English speaking and hearing impaired defendants, witnesses, and victims who are unable to understand the proceedings. Allow access to the Superior Court, including the Office of the Jury Commissioner, Probate, and Conciliation courts, by limited and non-English speaking members of the public, by providing interpreting, translation, and direct language services and informational literature. Description of Services Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims who are unable to understand court proceedings. Provide language translation services to the court and its departments to facilitate disposition and case management. Program Goals and Objectives - Provide accurate oral interpretation for non-English speaking persons - Minimize the use of per diem interpretation and translation services for all court divisions - Ensure timeliness of translation services for all court divisions - Provide for interpretation and translation services in 100% of cases - Measure the cost of interpretation and translation services Program Performance Measures FY2006/2007 Actual FY2007/2008 Estimated Interpreted events Interpreter events completed 8,500 90% 10,200 92% Program Expenditures by Object FY2006/2007 Actual PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Planned 11,202 95% FY2007/2008 Adopted FY2008/2009 Adopted 341,938 12,782 398,851 17,834 411,363 19,759 354,720 416,685 431,122 600 0 0 600 0 0 0 0 0 354,120 0 0 0 416,685 0 0 0 431,122 354,720 416,685 431,122 6.0 6.8 7.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-93 Pima County FY2008/2009 Adopted Budget Program Summary Department: SUPERIOR COURT Program: JURY COMMISSIONER 1000 Function Provide qualified jurors to serve on trials in the Superior Court, Pima County Consolidated Justice Courts, Green Valley Justice Court, Tucson City Court, state and County grand juries, and other municipal courts as requested. Description of Services Maintain and update the Pima County master jury list from Pima County registered voters and persons licensed by the Arizona Department of Transportation. Coordinate and track juror needs with Calendar Services and the judicial divisions. Summon and qualify prospective jurors. Track and facilitate payment of jurors. Program Goals and Objectives - Provide the required number of qualified jurors for all jury trials in Arizona Superior Court in Pima County, Pima County Consolidated Justice Courts, Green Valley Justice Court, and for state and County grand juries - Maintain ratio of jurors reporting to jurors empanelled to the extent possible in order to minimize the number of jurors required to report - Randomly draw jurors for petit and grand jury panels - Provide jurors to serve on misdemeanor jury trials in Tucson City Court Program Performance Measures Jurors summoned Jurors reporting Jurors drawn on panels Jury summons cancelled Jurors not called to jury box but reported Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2006/2007 Actual FY2007/2008 Estimated 117,870 33,920 31,861 13% 37% 119,200 33,900 31,900 13% 36% FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Planned 120,000 34,000 32,000 13% 35% FY2008/2009 Adopted 280,239 30,982 5,783 313,275 21,191 0 299,680 20,675 0 317,004 334,466 320,355 0 0 0 317,004 0 0 0 334,466 0 0 0 320,355 317,004 334,466 320,355 8.0 8.0 8.0 12-94 Pima County FY2008/2009 Adopted Budget Program Summary Department: SUPERIOR COURT Program: LAW LIBRARY 1000 Function Provide access to current legal materials and information per ARS 12-305 as well as reference services and self-service access to court approved forms. Description of Services Provide a variety of constituents with an up-to-date collection of core legal material and assistance in the retrieval of information. Maintain and develop a collection. Answer reference questions using best available resources, print or electronic. Offer assistance in selection and use of best electronic resources. Acquire, process, maintain, and inventory judicial collections. Offer alternative ways to access forms as well as alternatives and resources for forms not offered in the self service center. Offer referrals to appropriate legal advice agencies. Program Goals and Objectives - Maintain library and research information on the Superior Court Law Library website - Enrich and monitor law library's practice materials within budget (filing fees) - Continue respectful and beneficial customer service - Ensure adequate supply of forms available to all customers - Maintain up-to-date judicial collections Program Performance Measures Patrons using library Updates added to the collection Reference questions answered Westlaw sessions provided (estimated) Items circulated New titles catalogued Form packets sold Items added to judicial collections Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2006/2007 Actual FY2007/2008 Estimated 17,300 6,000 729 5,000 668 195 7,875 1,395 18,000 6,000 1,400 5,000 700 190 7,500 1,500 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Planned 18,000 6,000 1,400 7,000 700 190 7,500 1,500 FY2008/2009 Adopted 119,317 294,157 4,733 162,590 279,669 0 125,929 316,979 0 418,207 442,259 442,908 174,664 175,000 174,117 6,575 3,216 6,400 25,376 25,000 25,000 Special Programs Revenue Sub-Total 206,615 203,216 205,517 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 33,237 178,355 0 0 58,357 180,686 0 0 54,261 183,130 418,207 442,259 442,908 4.0 4.0 4.0 Total Program Expenditures Program Funding by Source Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 12-95 Pima County FY2008/2009 Adopted Budget Program Summary Department: SUPERIOR COURT Program: PRETRIAL SERVICES 1000 Function Provide the court with timely information related to statutory release criteria in order to ensure each felony pretrial defendant and county misdemeanor arrestee is afforded the right to be considered for release under the least onerous conditions. Actively address court ordered conditions of release and other defendant identified needs for those defendants released under the supervision of Pretrial Services. Description of Services Interview each felony and county misdemeanor defendant and verify their stated community ties, research criminal history, and contact other third parties who might have information relevant to the release decision. Assess each defendant's risk for failure to appear and re-arrest, if released. Prepare a written report for the court of the findings and make a recommendation for release suitability. Screen county misdemeanor arrestees for eligibility for pre-release and release those suitable. Follow-up with those pre-released misdemeanor arrestees to remind them of their court date and monitor compliance of conditions of release for each defendant. Prepare for the court an updated report and recommendation on all motions to modify conditions of release initiated by the defense attorney. Minimize the issuance of warrants out of the arraignment court and arrange for the self-surrender in Superior Court for those who unintentionally fail to appear. Program Goals and Objectives - Reduce unnecessary pretrial detention by identifying defendants appropriate for non-financial release - Provide release alternatives to the court (goal is to interview 99% of the felony arrestees booked into the jail and provide a written report to the court at the time of the scheduled initial appearance) - Release 50% of the judicial precinct misdemeanor arrests eligible for post-booking release - Ensure 80% of those defendants released by Pretrial Services make their next scheduled court appearance - Submit written reports to the court for all hearings to modify conditions of release, when notice of such hearings was received - Reduce the rate of bench warrants issued from the arraignment hearing by half of the prior warrant issue rate (13.7%) Program Performance Measures Felony defendants presented at the jail Felony defendants interviewed & report prepared Judicial precinct misdemeanor arrests eligible for post-booking release Eligible defendants released Appearance rate Reports submitted Defendants supervised Cases where bench warrants issued FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 9,131 99.7% 6,741 9,200 99.7% 6,700 9,200 99.0% 6,700 51% 81% 99.8% 2,581 6.6% 53% 82% 100% 3,000 6.5% 50% 80% 100% 3,000 6.0% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,109,837 140,415 2,142,254 80,528 1,984,491 93,727 2,250,252 2,222,782 2,078,218 3 0 0 3 0 0 0 0 0 2,250,249 0 0 0 2,222,782 0 0 0 2,078,218 2,250,252 2,222,782 2,078,218 40.3 40.3 40.3 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-96 This page intentionally left blank. 12-96 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Enterprise Funds Total Expenditures MEDICAL SERVICES INSTITUTIONAL HEALTH HEALTH CARE FINANCING INSTITUTIONAL HEALTH KINO - UPI TOTAL INSTITUTIONAL HEALTH 70,162,712 17,024,598 25,000,000 70,162,712 17,024,598 25,000,000 112,187,310 112,187,310 PIMA HEALTH SYSTEM & SERVICES AMBULATORY PROGRAM CLAIMS PROCESSING SERVICES COMMUNITY SERVICES SYSTEM LONG TERM CARE PROGRAM TOTAL PIMA HEALTH SYSTEM & SERVICES 33,926,561 257,182 5,710,064 188,468,470 33,926,561 257,182 5,710,064 188,468,470 228,362,277 228,362,277 PUBLIC HEALTH ADMINISTRATIVE SERVICES COMMUNITY HEALTH & DIETETIC SERVICES CONSUMER HEALTH & FOOD SAFETY DIRECTOR'S OFFICE DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING MOBILE SERVICES ONE PERCENT FOR YOUTH PIMA ANIMAL CARE CENTER PUBLIC HEALTH NURSING TOBACCO PREVENTION & CONTROL VITAL REGISTRATION TOTAL PUBLIC HEALTH TOTAL MEDICAL SERVICES 112,187,310 13-1 412,906 4,067,712 1,781,966 245,356 5,117,509 835,958 1,625,488 90,167 100,000 5,152,952 4,889,613 2,449,950 518,516 412,906 4,067,712 1,781,966 245,356 5,117,509 835,958 1,625,488 90,167 100,000 5,152,952 4,889,613 2,449,950 518,516 27,288,093 27,288,093 27,288,093 228,362,277 367,837,680 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Enterprise Funds Total Revenues MEDICAL SERVICES INSTITUTIONAL HEALTH INSTITUTIONAL HEALTH KINO - UPI TOTAL INSTITUTIONAL HEALTH 69,765 63,204 69,765 63,204 132,969 132,969 PIMA HEALTH SYSTEM & SERVICES AMBULATORY PROGRAM CLAIMS PROCESSING SERVICES COMMUNITY SERVICES SYSTEM LONG TERM CARE PROGRAM TOTAL PIMA HEALTH SYSTEM & SERVICES 34,355,590 257,182 5,058,552 189,296,165 34,355,590 257,182 5,058,552 189,296,165 228,967,489 228,967,489 PUBLIC HEALTH COMMUNITY HEALTH & DIETETIC SERVICES CONSUMER HEALTH & FOOD SAFETY DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING MOBILE SERVICES PIMA ANIMAL CARE CENTER PUBLIC HEALTH NURSING TOBACCO PREVENTION & CONTROL VITAL REGISTRATION TOTAL PUBLIC HEALTH TOTAL MEDICAL SERVICES 132,969 13-2 2,987,103 1,132,830 2,758,078 398,773 1,058,676 6,000 4,019,363 1,403,301 2,449,950 1,082,200 2,987,103 1,132,830 2,758,078 398,773 1,058,676 6,000 4,019,363 1,403,301 2,449,950 1,082,200 17,296,274 17,296,274 17,296,274 228,967,489 246,396,732 Pima County FY 2008/2009 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs MEDICAL SERVICES INSTITUTIONAL HEALTH HEALTH CARE FINANCING INSTITUTIONAL HEALTH 21.5 10.0 TOTAL INSTITUTIONAL HEALTH 31.5 PIMA HEALTH SYSTEM & SERVICES ADMINISTRATION COMMUNITY SERVICES SYSTEM HEALTH MANAGEMENT LONG TERM CARE PROGRAM 94.0 6.5 27.0 572.7 TOTAL PIMA HEALTH SYSTEM & SERVICES 700.2 PUBLIC HEALTH ADMINISTRATIVE SERVICES COMMUNITY HEALTH & DIETETIC SERVICES CONSUMER HEALTH & FOOD SAFETY DIRECTOR'S OFFICE DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING MOBILE SERVICES PIMA ANIMAL CARE CENTER PUBLIC HEALTH NURSING TOBACCO PREVENTION & CONTROL VITAL REGISTRATION 24.3 68.7 30.6 11.3 61.0 9.0 19.0 1.6 78.5 65.0 11.8 11.0 TOTAL PUBLIC HEALTH 391.8 1,123.5 TOTAL MEDICAL SERVICES Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 13-3 This page intentionally left blank. 13-4 Pima County FY 2008/2009 Adopted Budget Institutional Health Expenditures: 112,187,310 Revenues: FTEs 132,969 31.5 Function Statement: Oversee the health care services provided to the populations at the County's Adult and Juvenile detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding the County's mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components, including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University Physicians Healthcare Hospital at Kino, formerly known as Kino Community Hospital. Fund and administer the Pima County Restoration to Competency Program housed at the Pima County Adult Detention Center, as well as funding services provided for program patients at the Arizona State Hospital. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents; ARS Title 13, Chapter 14: Sexual Offenses, Section 13-1414: Expenses of Investigation and Chapter 41: Incompetence to Stand Trial, Section 13-4512: Treatment Order; Commitment; ARS Title 31, Chapter 1: Jails, Article 4: Inmate Health Care; ARS Title 36, Chapter 5: Mental Health Services Expenditures by Program Kino - UPI 22.28% Health Care Financing 62.54% Institutional Health 15.18% Sources of All Funding Department Revenue 0.12% General Fund Support 99.88% 13-5 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: INSTITUTIONAL HEALTH Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted HEALTH CARE FINANCING 70,711,006 70,499,493 70,162,712 INSTITUTIONAL HEALTH 11,665,473 12,315,750 17,024,598 KINO - UPI 14,791,667 25,000,000 25,000,000 Total Expenditures 97,168,146 107,815,243 112,187,310 Funding by Source Revenues HEALTH CARE FINANCING INSTITUTIONAL HEALTH 3,310 0 0 994,875 69,765 69,765 0 72,054 63,204 998,185 0 141,819 0 132,969 0 KINO - UPI Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (122,969) 96,292,930 0 0 107,673,424 0 0 112,054,341 Total Program Funding 97,168,146 107,815,243 112,187,310 24.0 24.0 21.5 3.0 3.0 10.0 27.0 27.0 31.5 Staffing (FTEs) by Program HEALTH CARE FINANCING INSTITUTIONAL HEALTH Total Staffing (FTEs) 13-6 Pima County FY2008/2009 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 HEALTH CARE FINANCING Function Fund and administer the County's contributions to state health care programs and Title 36 behavioral health care mandates to the eligible populations. Description of Services Pay the County's contribution of $14,951,800 to the Arizona Health Care Cost Containment System (AHCCCS) Acute Care and $45,065,100 (as determined by the Legislature after budget adoption, of which $40,971,900 is budgeted in this department and $4,093,200 is held in Contingency) to the Arizona Long Term Care System (ALTCS) programs, as well as $2,314,000 (as determined by the Legislature after budget adoption, of which $2,248,900 is budgeted in this department and $65,100 is held in Contingency) in additional contributions resulting from the October, 2001 implementation of Proposition 204. Contract for and fund $10,398,597 for the County's mandated responsibilities for mental health services. (Note: These four items do not exactly total to $68,784,314 in budgeted supplies and services because there are other budgeted items in this number.) Program Goals and Objectives - Avoid sanctions and penalties through timely payment of the County's contributions to state health care delivery systems - Limit the County's liability by aggressively reviewing mental health care related claims submitted for payment to screen out inappropriate claims, seek other payer sources, and exclude payment for ineligible patients Program Performance Measures Mandated payments to state health programs paid timely All petition claims reviewed (prepayment) for validity and other potential payers FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 100% 100% 100% n/a yes yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,521,360 69,175,582 14,064 1,580,374 68,907,919 11,200 1,367,198 68,784,314 11,200 70,711,006 70,499,493 70,162,712 3,310 0 0 3,310 0 0 0 0 0 0 0 70,707,696 0 0 70,499,493 0 0 70,162,712 70,711,006 70,499,493 70,162,712 24.0 24.0 21.5 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-7 Pima County FY2008/2009 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 INSTITUTIONAL HEALTH Function Oversee and fund the County's obligation to provide health care to inmates at County correctional facilities. Provide technical assistance and analyses of the County's health care components to County administration. Oversee and fund the county's local Restoration to Competency (RTC) program. Description of Services Monitor, audit, and fund the provision of quality correctional health care at the Adult Detention Center and the Juvenile Detention Center . Monitor and fund the county's Restoration to Competency program at the Adult Detention Center. Evaluate and audit the County's health care components and report findings and make recommendations to County administration to improve efficiency, maximize revenues, and minimize expenses to the degree prudent. Program Goals and Objectives - Monitor and audit correctional health care vendor performance, program expenditures, and effectiveness to ensure fulfillment of health care mandates and prudent use of taxpayer dollars - Provide meaningful and accurate data to County administration regarding health care practices and trends in the County, state, and nation as pertains to the health care services provided to County residents - Minimize County liability through aggressive efforts in finding alternate payer sources for services previously funded by the County - Oversee the County's mandated function to fund forensic examinations for evidence gathering in instances of reported sexual assault - Minimize referrals of RTC patients to Arizona State Hospital (ASH) while not exceeding the budgeted funding for the RTC program. Program Performance Measures Monthly audits on staffing levels pursuant to correctional health contract terms Contract performance indicators are identified and audited monthly pursuant to contract Liquidated damages and offsets assessed as indicated in contract terms Forensic examinations are performed and funded as ordered by law enforcement Fewer than three RTC patients per month referred to ASH FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 12 12 12 yes yes yes 100% 100% 100% 100% 100% 100% n/a n/a yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 248,591 11,416,882 381,326 11,934,424 977,606 16,046,992 11,665,473 12,315,750 17,024,598 388,161 69,765 69,765 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 388,161 69,765 69,765 INTERGOVERNMENTAL 606,714 0 0 Grant Revenue Sub-Total 606,714 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 0 0 (122,969) 10,793,567 0 0 12,245,985 0 0 16,954,833 11,665,473 12,315,750 17,024,598 3.0 3.0 10.0 Program Staffing (FTEs) 13-8 Pima County FY2008/2009 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 KINO - UPI Function Administer the County's contract with University Physicians, Inc. (UPI) for the lease and operation of University Physicians Healthcare Hospital at Kino (UPHH), previously known as Kino Community Hospital. Description of Services Monitor and/or audit the lease contract between Pima County and UPI for compliance to terms of the lease and related contract payments, including expenses incurred, revenues generated, staffing levels, compliance with laws and regulations, and other terms and conditions expressed in the contract. Program Goals and Objectives - Ensure compliance with terms of the lease contract to maximize the potential benefit of the hospital to the residents in the vicinity - Ensure that County funding is at an appropriate level to continue operation of the hospital under the terms approved by the Board of Supervisors - Monitor hospital services available pursuant to terms of the lease to ensure the availability of a range of hospital services on Tucson's south side Program Performance Measures Contractor submits financial and narrative reports on a timely basis per lease agreement Payments to and collections from contractor are made on a timely basis Funding is at an appropriate level for the continued operation of the hospital Established hospital lines of business remain in place and viable FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated yes yes yes 100% 100% 100% yes yes yes yes yes yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted SUPPLIES AND SERVICES 14,791,667 25,000,000 25,000,000 14,791,667 25,000,000 25,000,000 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues 0 72,054 63,204 Operating Revenue Sub-Total INTEREST 0 72,054 63,204 Net Operating Transfers In/(Out) 0 0 0 0 0 14,791,667 0 0 24,927,946 0 0 24,936,796 14,791,667 25,000,000 25,000,000 0.0 0.0 0.0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-9 This page intentionally left blank. 13-10 Pima County FY 2008/2009 Adopted Budget Pima Health System & Services Expenditures: 228,362,277 Revenues: FTEs 228,967,489 700.2 Function Statement: Operate an acute/ambulatory health plan for the Arizona Health Care Cost Containment System (AHCCCS) and administer a long term care program for the Arizona Long Term Care System (ALTCS). Mandates: ARS Title 36, Chapter 29: Arizona Health Care Cost Containment System Administration, Article 1: Arizona Health Care Cost Containment System and Article 2: Arizona Long-Term Care System Expenditures by Program Ambulatory Program 14.86% Claims Processing Services 0.11% Community Services System 2.50% Long Term Care Program 82.53% Sources of All Funding Department Revenue 100% 13-11 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: PIMA HEALTH SYSTEM & SERVICES Expenditures by Program AMBULATORY PROGRAM FY2006/2007 Actual 97,463,744 FY2007/2008 Adopted 104,200,546 FY2008/2009 Adopted 33,926,561 CLAIMS PROCESSING SERVICES 130,939 257,182 257,182 COMMUNITY SERVICES SYSTEM 5,895,655 5,625,539 5,710,064 LONG TERM CARE PROGRAM 158,569,411 168,877,560 188,468,470 Total Expenditures 262,059,749 278,960,827 228,362,277 103,398,393 106,944,913 34,355,590 257,183 257,182 257,182 Funding by Source Revenues AMBULATORY PROGRAM CLAIMS PROCESSING SERVICES 4,738,090 4,722,077 5,058,552 LONG TERM CARE PROGRAM COMMUNITY SERVICES SYSTEM 155,495,129 170,487,505 189,296,165 Total Revenues Net Operating Transfers In/(Out) 263,888,795 16,298 282,411,677 0 228,967,489 0 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 0 (1,845,344) 0 (3,450,850) 0 (605,212) 262,059,749 278,960,827 228,362,277 123.4 141.8 94.0 7.8 8.8 6.5 Staffing (FTEs) by Program ADMINISTRATION COMMUNITY SERVICES SYSTEM HEALTH MANAGEMENT 51.9 56.8 27.0 LONG TERM CARE PROGRAM 785.1 785.0 572.7 Total Staffing (FTEs) 968.2 992.4 700.2 13-12 Pima County FY2008/2009 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 ADMINISTRATION Function Carry salary, benefit, supply, and service expenses relating to Pima Health System (PHS) central services divisions (PHS Administrative Services, Medical Claims Adjudication, Financial Services, Information Services, Provider Services/Contracts, Grievance & Appeals, and Member Services). Description of Services Perform overall administration and the following functions for PHS: Medical Claims Adjudication, Financial Management & Reporting, Information Systems Management, Maintenance & Reporting, Contract Maintenance & Negotiations, Provider Services & Relations Activities, Grievances & Appeals, and Member Services. NOTE: The expenditures for this program are allocated out in full to the Ambulatory Program, Long Term Care Program (ALTCS), Community Services System (CSS), and Claims Processing Services. Program Goals and Objectives - Provide quality administrative services to ensure all programs provide superior healthcare services - Ensure the Ambulatory and ALTCS programs meet mandated AHCCCS operating and financial requirements - Continue to develop new services that provide a positive impact for communities that Pima Health System serves Program Performance Measures Vital written materials translated Full compliance with Cultural Competency Program Full compliance with Corporate Compliance/ Grievance Program Current funding maintained w/no Gen Fund Support Accounts Payable & Procurement meet all requirements Claims paid within 30 days Claims paid within 90 days Network Development Plan accepted by AHCCCS Submit quarterly reports within 60 days of qtr end Annual financial audit with no internal control issues Unscheduled database server downtime per month Unscheduled system & application server downtime per year Response rate to provider satisfaction survey PCP appointments scheduled within 21 days Days to schedule specialist appointments Program Staffing (FTEs) FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 100% yes yes 100% yes yes 100% yes yes yes yes yes yes yes yes 90% 99% yes yes yes 1 hour 2 hours 90% 99% yes yes yes 1 hour 4 hours 90% 99% yes yes yes 1 hour 4 hours 40% 98% within 45 days 40% 98% within 45 days 40% 98% within 45 days 123.4 13-13 141.8 94.0 Pima County FY2008/2009 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 AMBULATORY PROGRAM Function Provide quality, cost effective ambulatory/acute medical services to members enrolled in the PHS Arizona Health Care Cost Containment System (AHCCCS) Ambulatory Program in Pima and Santa Cruz counties. Description of Services Provide a variety of medical services to qualified members of AHCCCS ambulatory program. These categories of service include inpatient, emergency, physician, laboratory, radiology, pharmacy, behavioral health, transportation, and other ancillary medical services. NOTE 1: There are no FTEs assigned to this program. Personal services costs shown below are reimbursements to other programs. NOTE 2: The department prepared a bid for the AHCCCS ambulatory contract that was to go into effect on October 1, 2008, but was not a successful bidder. However, they were awarded a capped contract which allows them to retain members that are both Medicare and Medicaid eligible, which accounts for the significant decrease in expenditures, revenue, and membership. Program Goals and Objectives - Improve the quality of services provided to members Program Performance Measures Medical expense as a percent of operating revenue Administrative expense as a percent of operating revenue Enrolled membership at year end Response rate to provider satisfaction survey FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 94% 6% 94% 6% 90% 10% 28,592 89% 28,749 89% 3,000 90% Program Expenditures by Object FY2006/2007 Actual PERSONAL SERVICES SUPPLIES AND SERVICES 4,129,445 93,334,299 3,722,384 100,478,162 857,187 33,069,374 97,463,744 104,200,546 33,926,561 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted FY2008/2009 Adopted Revenues 102,242,919 106,359,781 33,841,918 INTEREST CHARGES FOR SERVICES 652,406 585,132 513,672 MISCELLANEOUS 503,068 0 0 103,398,393 106,944,913 34,355,590 0 0 0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (5,934,649) 0 (2,744,367) 0 (429,029) 97,463,744 104,200,546 33,926,561 0.0 0.0 0.0 13-14 Pima County FY2008/2009 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 CLAIMS PROCESSING SERVICES Function Provide support to the Department of Institutional Health (General Fund) for their Title 36 and correctional health responsibilities by performing claims processing/payment functions. Description of Services Use Pima Health System claims and financial personnel to ensure timely payment of medical claims. NOTE: There are no FTEs assigned to this program. Personal services costs shown below are reimbursements for PHS claims and financial personnel. Program Goals and Objectives - Minimize administrative and financial burdens to the Department of Institutional Health for their Title 36 and correctional health care responsibilities Program Performance Measures Timely payments to hospitals & other medical providers to obtain quick pay discount Payments within contract provisions Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 100% 100% 100% 100% 100% 100% FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 130,939 0 146,952 110,230 148,465 108,717 130,939 257,182 257,182 257,182 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 0 257,182 257,183 0 0 257,183 257,182 257,182 0 0 0 0 0 0 0 130,939 257,182 257,182 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (126,244) 13-15 Pima County FY2008/2009 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 COMMUNITY SERVICES SYSTEM Function Provide grant funded non medical in-home and community-based services to frail elderly and younger, physically disabled Pima County residents. Description of Services Provide personal care, home nursing, attendant care service, adult day health care, home repair and adaptation, emergency response system, shopper service, sheltered employment, caregiver education and support program, housekeeping, in-home respite, and facility respite services to the residents of Pima County. The system utilizes a case management model to evaluate client needs, authorize and monitor services, and control costs. Program Goals and Objectives - Assist low income elderly and younger disabled residents of Pima County in remaining independent as long as possible in the community setting, enhancing the individual's quality of life and avoiding premature, more costly institutionalization Program Performance Measures Clients served Average case levels maintained by case mgrs Housekeeping allocation utilized FY2006/2007 Actual FY2007/2008 Estimated 2,642 80% 100% 2,650 80% 100% FY2008/2009 Planned 2,650 80% 100% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 475,342 5,420,313 618,373 5,007,166 434,769 5,275,295 5,895,655 5,625,539 5,710,064 0 200 200 0 200 200 INTERGOVERNMENTAL 4,738,090 4,721,877 5,058,352 Grant Revenue Sub-Total 4,738,090 4,721,877 5,058,352 0 0 0 0 1,157,565 0 903,462 0 651,512 5,895,655 5,625,539 5,710,064 7.8 8.8 6.5 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-16 Pima County FY2008/2009 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 HEALTH MANAGEMENT Function The Health Management program includes salary and benefit expenses relating to mandated health management activities required by both of the Arizona Health Care Cost Containment System (AHCCCS) contracts for the Arizona Long Term Care System (ALTCS) and the Ambulatory Program. The specific services included are: Office of Medical Management, Preventative Health, Maternal & Child Health, Quality Management, Pharmacy Benefit Management, and Utilization Management. Description of Services Provide medical claims, authorization review, pharmacy benefit management, maternal and child health care, early and periodic screening, diagnosis and treatment (EPSDT), practitioner credentialing, fraud/abuse monitoring, concern investigations and concurrent review. NOTE: The expenditures for this program are allocated out in full to other department programs, and therefore net to zero. Program Goals and Objectives - Align the efforts of Pima Health System's medical staff within a distinct program so these personnel can focus on improving the medical care provided to members Program Performance Measures Medical Director reviews/signs all denied prior authorizations Days to review all non-formulary requests 1st trimester pregnant members administered prenatal care EPSDT well-child visits completed Adult women members receiving mammography screening All contracted providers utilized are credentialed Complaints investigated for validity All at-risk member cases reassessed every 30 days or less Prior authorization issues resolved within 28 days Program Staffing (FTEs) FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated yes yes yes 7 70% 7 70% 7 70% 81% 52% 81% 55% 81% 55% yes 100% yes yes 100% yes yes 100% yes yes yes yes 51.9 13-17 56.8 27.0 Pima County FY2008/2009 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 LONG TERM CARE PROGRAM Function Serve as the Arizona Long Term Care System program contractor for Title XIX services in Pima and Santa Cruz counties. Description of Services Provide a complement of services in the Long Term Care program to better serve the medical needs of qualified residents of Pima and Santa Cruz counties to include institutional, home, and community based services (HCBS), medical services, behavioral health services, and case management. The operating costs of Posada del Sol (PDS), the Behavioral Health (BH) team, and the Attendant Care Worker (ACW) program are included in the Long Term Care program. Program Goals and Objectives - Continue to provide medical care that is both fiscally responsible and respectful towards the needs of its members - Maintain current membership, thereby allowing PHS to make a positive impact on the health of qualified residents of both Pima and Santa Cruz counties Program Performance Measures Medical expense as a % of operating revenue Administrative expense as a % of operating revenue Enrolled membership at year end Annual licensing of Adult Foster Care (AFC) homes Quarterly AFC home visit for periodic monitoring Asstd Living Homes/Center residents surveyed Annual evaluation of behavioral health providers Avail. behavioral hlth svcs fully AHCCCS compliant Well-child EPSDT screened for behavioral needs Case mgr intensive training within 45 days of hire Annual cost effective study for each HCBS member Level of care (LOC) assessment-HCBS members LOC assessment for institutionalized members Maintain BH licensure w/positive ADHS & Medicare reviews Maintain PDS licensure w/positive ADHS & Medicare reviews Maintain good standing with Medicaid/Medicare program requirements FY2006/2007 Actual FY2007/2008 Estimated FY2008/2009 Planned 90% 8% 3,898 yes yes 20% yes yes 75% yes yes every 90 days every 180 days yes 90% 8% 4,106 yes yes 20% yes yes 75% yes yes every 90 days every 180 days yes 90% 8% 4,110 yes yes 20% yes yes 75% yes yes every 90 days every 180 days yes yes yes yes yes yes yes Program Expenditures by Object FY2006/2007 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 35,620,801 122,938,438 10,172 36,610,739 132,266,821 0 31,493,191 156,975,279 0 158,569,411 168,877,560 188,468,470 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted FY2008/2009 Adopted Revenues 154,819,033 170,198,321 187,818,792 INTEREST CHARGES FOR SERVICES 376,297 259,957 1,269,288 MISCELLANEOUS 299,799 29,227 208,085 155,495,129 170,487,505 189,296,165 16,298 0 0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 3,057,984 0 (1,609,945) 0 (827,695) 158,569,411 168,877,560 188,468,470 785.1 785.0 572.7 13-18 Pima County FY 2008/2009 Adopted Budget Public Health Expenditures: 27,288,093 Revenues: FTEs 17,296,274 391.8 Function Statement: Monitor the County's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and prompt medical treatment. Provide animal control and emergency management services. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 6: Animal Control; ARS Title 26, Chapter 2: Emergency Management; ARS Title 36, Chapter 1: State and Local Boards and Departments of Health, Chapter 3: Vital Records and Public Health Statistics, and Chapter 6: Public Health Control; Pima County Code, Title 6: Animals, Title 8: Health and Safety, and Title 9: Public Peace, Morals and Welfare; Superfund Amendments and Reauthorization Act Title III: Emergency Planning and Community Right-To-Know Expenditures by Program Vital Registration 1.90% Tobacco Prevention & Control 8.98% Administrative Services Community Health & 1.51% Dietetic Svcs 14.91% Consumer Health & Food Safety 6.53% Directors Office 0.90% Public Health Nursing 17.92% Disease Control 18.75% Emergency Mgt/Homeland Security 3.06% Pima Animal Care Center 18.88% One Percent For Youth 0.37% Mobile Services 0.33% Family Planning 5.96% Sources of All Funding Fund Balance Decrease 1.11% Operating Transfers 35.51% Department Revenue 63.38% 13-19 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: PUBLIC HEALTH Expenditures by Program ADMINISTRATIVE SERVICES FY2006/2007 Actual FY2007/2008 Adopted 525,155 FY2008/2009 Adopted 821,500 412,906 COMMUNITY HEALTH & DIETETIC SERVICES 3,460,334 3,818,745 4,067,712 CONSUMER HEALTH & FOOD SAFETY 1,408,938 1,905,082 1,781,966 130,994 89,877 245,356 4,777,214 4,934,425 5,117,509 852,250 799,173 835,958 FAMILY PLANNING 1,712,325 1,484,246 1,625,488 MOBILE SERVICES 118,474 128,623 90,167 DIRECTOR'S OFFICE DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY 36,522 100,000 100,000 PIMA ANIMAL CARE CENTER ONE PERCENT FOR YOUTH 5,329,610 4,833,917 5,152,952 PUBLIC HEALTH NURSING 4,501,433 4,406,717 4,889,613 TOBACCO PREVENTION & CONTROL 1,970,154 2,365,023 2,449,950 464,817 492,607 518,516 25,288,220 26,179,935 27,288,093 14 0 0 COMMUNITY HEALTH & DIETETIC SERVICES 2,383,178 2,675,400 2,987,103 CONSUMER HEALTH & FOOD SAFETY 1,037,651 1,132,830 1,132,830 2,273 0 0 2,680,175 2,918,323 2,758,078 EMERGENCY MGT/HOMELAND SECURITY 502,649 338,242 398,773 FAMILY PLANNING 976,568 974,801 1,058,676 MOBILE SERVICES 9,880 5,000 6,000 VITAL REGISTRATION Total Expenditures Funding by Source Revenues ADMINISTRATIVE SERVICES DIRECTOR'S OFFICE DISEASE CONTROL ONE PERCENT FOR YOUTH 0 0 PIMA ANIMAL CARE CENTER 3,301,685 3,257,841 4,019,363 PUBLIC HEALTH NURSING 1,202,655 1,228,444 1,403,301 TOBACCO PREVENTION & CONTROL 1,887,766 2,244,950 2,449,950 955,051 923,500 1,082,200 14,934,545 9,366,198 15,699,331 10,072,307 17,296,274 9,689,214 0 987,477 0 408,297 0 302,605 25,288,220 26,179,935 27,288,093 VITAL REGISTRATION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding (5,000) Staffing (FTEs) by Program ADMINISTRATIVE SERVICES COMMUNITY HEALTH & DIETETIC SERVICES CONSUMER HEALTH & FOOD SAFETY 22.3 25.1 24.3 76.0 69.6 68.7 26.8 32.2 30.6 DIRECTOR'S OFFICE 4.2 4.2 11.3 DISEASE CONTROL 49.7 56.3 61.0 13-20 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: PUBLIC HEALTH EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING 8.9 8.0 9.0 23.7 18.7 19.0 MOBILE SERVICES 1.5 2.5 1.6 75.0 77.6 78.5 64.4 62.6 65.0 PIMA ANIMAL CARE CENTER PUBLIC HEALTH NURSING TOBACCO PREVENTION & CONTROL VITAL REGISTRATION Total Staffing (FTEs) 13-21 5.8 7.3 11.8 10.2 11.0 11.0 368.5 375.1 391.8 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 ADMINISTRATIVE SERVICES Function Administer and coordinate all County public health services. Provide administrative services and financial support to all programs. Description of Services Manage human resources, finance, inventory supply, information systems, administration, budgetary control, vital records, and youth services. Program Goals and Objectives - Provide all health department programs with efficient support services to enhance the delivery of services rendered to the residents of Pima County Program Performance Measures Contracts managed Personnel managed Facilities managed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 135 368 16 140 375 16 FY2006/2007 Actual FY2008/2009 Planned 145 392 16 FY2007/2008 Adopted FY2008/2009 Adopted 0 465,439 59,716 373,734 379,966 67,800 367,946 1,694 43,266 525,155 821,500 412,906 14 0 0 14 0 0 635,858 766,757 379,019 0 (110,717) 0 54,743 0 33,887 525,155 821,500 412,906 22.3 25.1 24.3 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-22 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 COMMUNITY HEALTH & DIETETIC SERVICES Function Protect and promote the health of Pima County residents through the administration of programs providing supplemental food, quality and appropriate nutrition education, breastfeeding education, folate education, and referrals to other health and social services as an adjunct to good health care during critical times of growth and development in order to prevent health problems and to improve the health status of eligible women, infants, children and seniors. Description of Services Screen, determine eligibility (by income, category, nutrition risk, and residence), and enroll low income clients in the Commodity Supplemental Food Program (CSFP/FOOD Plus), AZ Farmer's Market Nutrition Program (AZFMNP), Special Supplemental Nutrition Program for Women, Infants & Children (WIC), and/or Folate Program. Assess health risks including growth monitoring and anemia. Provide clients with appropriate general health, nutrition, breastfeeding, high risk, and other education and information as applicable. Provide folate program education and multivitamin distribution to women of childbearing age to reduce the risk of neurotube birth defects. Program Goals and Objectives - Serve as many eligible participants as possible for the programs within established caseload as granted by the Arizona Department of Health Services - Increase participation in community health events and establishing the division as a source of nutrition-related information to the community - Distribute AZFMNP 12 month coupon booklets to a minimum of 1,500 low income individuals - Complete at least 36,000 certifications of low income women, infants, children, and seniors for WIC and CSFP benefits - Provide a minimum of 100,000 health and nutrition education interventions to WIC and CFSP clients - Provide at least 165,000 WIC food packages, redeemed through local grocery stores for $9 million to low income women, infants, and children - Provide folate program education, intervention, and multivitamin distribution to no less than 4,000 limited income women in their childbearing years Program Performance Measures AZ Farmer's Market coupon booklets issued CSFP food packages issued Folate program participants Nutrition education interventions WIC food packages issued FY2006/2007 Actual FY2007/2008 Estimated 1,700 51,783 3,982 101,056 164,946 3,000 52,000 4,000 76,000 162,000 FY2008/2009 Planned 1,500 52,000 4,000 100,000 165,000 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,682,437 771,661 6,236 3,214,398 596,347 8,000 3,342,830 688,382 36,500 3,460,334 3,818,745 4,067,712 0 0 0 2,343,130 2,635,400 2,967,103 40,048 40,000 20,000 Grant Revenue Sub-Total 2,383,178 2,675,400 2,987,103 Net Operating Transfers In/(Out) 1,088,736 1,067,155 991,924 0 76,190 0 88,685 3,460,334 3,818,745 4,067,712 76.0 69.6 68.7 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (11,580) 13-23 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 CONSUMER HEALTH & FOOD SAFETY Function Enforce environmental health laws pertaining to food, recreational health (public and semi-public pools and spas), the housing sector, and public health nuisances. Description of Services Inspect food establishments, swimming pools and spas, motels, hotels, and mobile home/RV parks. Address and resolve public health nuisances as defined by Arizona Revised Statutes 36-601. Program handles approximately 100,000 contacts with the public in person, telephone, or email annually. Program Goals and Objectives - Comply with all mandated functions and duties delegated in agreement with Arizona Department of Health Services (ADHS) - Ensure the compliance of regulated facilities and the prevention or elimination of public health nuisances as defined by Arizona Revised Statutes 36-601 and enforcement of Arizona Revised Statutes 36-601.01 (Smoke-free Arizona Act) - Meet inspection frequency for public schools general and food sanitation - Meet inspection frequency for public pools when operating - Meet the required inspection frequency per delegation agreement in 25% of the facilities designated high risk food operations - Continued participation and progress in completing the FDA Voluntary National Retail Food Regulatory Program Standards Program Performance Measures Food service inspections completed Swimming pool inspections completed Housing inspections completed Plan reviews (food, housing, and pools) Certifications issued (food and pools) Public nuisance complaints investigated Arizona Smoke-free Act compliance checks FY2006/2007 Actual FY2007/2008 Estimated 6,334 4,579 815 381 1,344 3,058 n/a 9,700 5,100 700 400 2,500 2,800 22,484 FY2008/2009 Planned 11,316 5,726 891 425 2,700 3,500 29,984 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,285,590 123,348 0 1,585,381 281,056 38,645 1,589,063 192,903 0 1,408,938 1,905,082 1,781,966 1,020,981 1,132,830 1,132,830 15,857 0 0 813 0 0 1,037,651 1,132,830 1,132,830 318,487 720,791 595,861 0 52,800 0 51,461 0 53,275 1,408,938 1,905,082 1,781,966 26.8 32.2 30.6 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-24 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 DIRECTOR'S OFFICE Function Ensure compliance and provision of statutorily mandated services and programs. Ensure compliance and provision of all Board of Supervisors mandated services and policies. Enforce laws and/or ordinances enacted or adopted by the respective jurisdictions relating to public health. Administer and coordinate all County public health services. Set department policy and operational goals and objectives. Serve as secretary for the Pima County Board of Health as mandated by ARS 36-186. Description of Services Administratively and fiscally responsible for 391.8 FTEs and $27,288,093 budget. Public health services provided include but are not limited to Disease Control and Reporting, Family Planning, HIV/AIDS counseling and testing, Community Nutrition and Dietetic Services, Immunizations, Tuberculosis Control, Public Health Nursing, Animal Control, Consumer Heath and Food Safety, and Emergency Management and Homeland Security. Respond to inquiries and requests from members and staff of the Board of Supervisors, County and Deputy County Administrators, and the public. Program Goals and Objectives - Help the residents of Pima County achieve and maintain an optimal level of wellness - Exercise a leadership role in protecting health, preventing disease, and promoting community well-being through adoption of core public health functions and national standards - Encourage an active network of public health and safety professionals and community-based organizations - Systematically collect, assemble, analyze, and distribute information on health of the community - Ensure that quality services, including personal health services needed for the protection of public health in the community, are available and accessible to all persons Program Performance Measures Programs directed Program service sites Grants managed Public Health expenditures per capita General Fund subsidy per capita Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2006/2007 Actual FY2007/2008 Estimated 13 26 31 $25.78 $9.70 13 26 31 $26.08 $10.03 FY2006/2007 Actual FY2008/2009 Planned 13 26 31 $26.60 $9.44 FY2007/2008 Adopted FY2008/2009 Adopted 34,216 95,653 1,125 7,702 82,175 0 251,552 (6,196) 0 130,994 89,877 245,356 2,273 0 0 2,273 0 0 Net Operating Transfers In/(Out) 63,199 83,888 225,220 Other Funding Sources Fund Balance Decrease/(Increase) 0 65,522 0 5,989 0 20,136 130,994 89,877 245,356 4.2 4.2 11.3 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 13-25 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 DISEASE CONTROL Function Limit morbidity/mortality of infectious and chronic diseases and public health emergencies in Pima County through prevention, intervention, investigation, surveillance, education, immunization, screening, diagnosis, and treatment. Description of Services Provide medical consultation and direction to Pima County Health Department (PCHD) clinical and disease control programs and activities and staff PCHD clinical programs. Provide medical consultation to community medical providers concerning infectious diseases with potential for public health impact and emergency response activities that have a public health significance or component. Develop and implement standing orders and community disease control measures. Oversee PCHD compliance with relevant regulatory and statutory requirements and PCHD medical laboratory activities. Program Goals and Objectives - Conduct Disease Control activities relating to priority cases under the direction of a physician, based on surveillance and investigation findings - Ensure standing orders are up to date and accurate - Develop protocols for clinical and disease control programs in conjunction with medical consultation - Oversee compliance of all PCHD programs with state and federal regulations - Ensure all priority case investigations are conducted under physician direction - Ensure all standing orders are updated/reviewed annually - Ensure all clinician and investigation protocols are updated/reviewed annually - Pass program audits and inspections with no major deficiencies or fines Program Performance Measures Priority cases conducted under direction of physician Standing orders updated/reviewed within past year Protocols in clinical and disease control programs reviewed within past year Compliance inspections and audits with no major deficiencies or fines FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 100% 85% 90% 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,759,101 1,554,716 463,397 3,558,480 1,345,745 30,200 4,169,482 931,427 16,600 4,777,214 4,934,425 5,117,509 LICENSES & PERMITS 180 0 0 INTERGOVERNMENTAL 220 0 0 142,650 140,000 169,000 1,599 0 2,700 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS 144,649 140,000 171,700 2,527,144 2,778,323 2,586,378 8,382 0 0 Grant Revenue Sub-Total 2,535,526 2,778,323 2,586,378 Net Operating Transfers In/(Out) 1,312,258 1,875,088 2,157,586 0 784,781 0 141,014 0 201,845 4,777,214 4,934,425 5,117,509 49.7 56.3 61.0 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-26 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 EMERGENCY MGT/HOMELAND SECURITY Function Prevent or mitigate the loss of life and reduce property damage to the citizens of Pima County from both human and natural disasters in accordance with ARS Title 26 and Pima County Code Title 9. Description of Services Provide professional emergency management services to include planning and prevention, protection, responding and recovery activities, and training to protect lives, property, and the environment in the event of a disaster. Develop County emergency response and mitigation plans and assist municipalities and local governments in developing their plans to ensure the highest level of individual and agency preparedness to respond and recover from a disaster. Perform all emergency management tasks required by law and local mandate. Comply with Homeland Security Presidential Directives, National Incident Management System (NIMS) and National Response Plan (NRP), National Infrastructure Protection Plan (NIPP), and National Preparedness Goals and Guidance. Program Goals and Objectives - Reduce response and recovery costs to the County by providing comprehensive response plans and ongoing mitigation projects to prevent or diminish the loss of life and extent of damage incurred during a disaster - Provide a state of the art emergency operations center to ensure County and local jurisdictions have the ability to communicate and operate with local emergency response agencies, other County, state, and federal response organizations, as well as the public - Maintain a comprehensive County emergency response plan that provides for the survival of the maximum number of people living in Pima County in the event of a natural or human caused disaster - Assist each municipality in developing and maintaining an emergency response plan - Coordinate and conduct regular, realistic emergency response exercises for County agencies and local jurisdictions - Assist County agencies in maintaining a multi-hazard mitigation plan that guides local programs to eliminate or reduce the effects of potential disaster on the life and property of County residents, businesses, and public entities - Provide quality recurring emergency management training to County and municipal departments and to local emergency response agencies - Facilitate attendance for local responders at every opportunity to Federal and State emergency management training courses - Participate, upon request, in local organization and jurisdiction, federal agency, and Arizona State Division of Emergency Management emergency response exercises - Provide emergency response and management training opportunities to agency and municipality trainers - Provide an appropriate measured emergency response to include opening and making operational the Emergency Operations Center within one hour of notification by the Board of Supervisors or County Administrator, by municipality within Pima County or by an emergency response agency within Pima County Program Performance Measures Exercises conducted Community Emergency Response Team (CERT) classes Citizens trained in CERT Business presentations Civic presentations Neighborhood presentations Schools receiving consultation/training Events for community planning and preparedness activities and exercises Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 28 11 30 15 15 5 244 33 44 12 12 234 350 25 25 25 30 140 150 25 25 25 30 150 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 535,041 235,335 81,874 548,818 250,355 0 594,706 232,252 9,000 852,250 799,173 835,958 Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total 9,693 0 0 282 0 0 9,975 0 0 13-27 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 EMERGENCY MGT/HOMELAND SECURITY INTERGOVERNMENTAL 492,674 338,242 398,773 Grant Revenue Sub-Total 492,674 338,242 398,773 Net Operating Transfers In/(Out) 249,396 430,216 401,305 Other Funding Sources Fund Balance Decrease/(Increase) 0 100,205 0 30,715 0 35,880 852,250 799,173 835,958 8.9 8.0 9.0 Total Program Funding Program Staffing (FTEs) 13-28 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 FAMILY PLANNING Function Provide individuals with information and means to exercise personal choice in determining the number and spacing of their children. Description of Services Provide birth control education, counseling, and methods. Provide reproductive health exams, Pap smears, and pregnancy testing. Provide testing and treatment for sexually transmitted diseases. Provide colposcopy examination and treatment for the follow-up of abnormal Pap smears. Provide community education/outreach. Provide referrals to agencies for tubal ligations, vasectomies, and other medical care needs of clients. Program Goals and Objectives - Increase the number of individuals served in Family Planning clinics, including at risk youth and detained youth - Provide family planning clinic services to at least 7,300 clients - Provide a minimum of 850 colposcopy clinic encounters - Provide family planning education to at least 2,800 individuals in the community - Continue to expand services targeting teens, by providing family planning services to Kino Teen Center, the Mobile Clinic, Project Contact, and the Juvenile Detention Center Program Performance Measures Family Planning unduplicated clients served Colposcopy clinic encounters Family Planning clinic encounters Family Planning education encounters FY2006/2007 Actual FY2007/2008 Estimated 7,239 936 13,669 3,471 7,297 875 13,500 2,500 FY2008/2009 Planned 7,300 850 13,500 2,800 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,319,825 382,032 10,468 1,017,709 466,537 0 1,084,802 540,686 0 1,712,325 1,484,246 1,625,488 130,076 125,000 134,000 119 0 0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS 130,195 125,000 134,000 841,410 849,801 924,676 4,963 0 0 Grant Revenue Sub-Total 846,373 849,801 924,676 Net Operating Transfers In/(Out) 922,727 475,497 520,294 0 (186,970) 0 33,948 0 46,518 1,712,325 1,484,246 1,625,488 23.7 18.7 19.0 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-29 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 MOBILE SERVICES Function Maintain and operate a medical mobile health clinic to provide health services in designated sites. Maintain and operate dental van to provide dental health services in contracted sites. Maintain and operate educational van to assist in disease prevention primarily in the area of communicable diseases. Description of Services Operate mobile health clinic to designated sites and during scheduled events. Conduct routine and scheduled vehicle maintenance and coordinate repairs with in-house and outside vendors. Maintain supply inventory and maintenance logs. Program Goals and Objectives - Ensure vehicles are maintained and operational for use in providing health services, education, and screenings at designated sites - Provide outreach services through mobile units - Maintain the number of clinics held Program Performance Measures Clinics served by the medical mobile unit Clinics served by the dental mobile unit Clinics served by the educational van Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES FY2006/2007 Actual FY2007/2008 Estimated 241 170 145 250 200 200 FY2006/2007 Actual FY2008/2009 Planned 250 200 220 FY2007/2008 Adopted FY2008/2009 Adopted 79,861 38,613 99,283 29,340 67,454 22,713 118,474 128,623 90,167 9,880 5,000 6,000 9,880 5,000 6,000 Net Operating Transfers In/(Out) 95,152 115,385 77,259 Other Funding Sources Fund Balance Decrease/(Increase) 0 13,442 0 8,238 0 6,908 118,474 128,623 90,167 1.5 2.5 1.6 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 13-30 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 ONE PERCENT FOR YOUTH Function Use funds available through the program to provide additional health and human services to the target age group (ages 0-19) of youth and young parents. Description of Services Support initiatives and programs directed at improving emotional and physical health of youth living in stressed areas of Pima County through Community Development & Neighborhood Conservation. Program Goals and Objectives - Provide support to community based programs that address health related issues for youth - Provide support to initiatives directed at reducing impact of poverty on youth in distressed areas Program Performance Measures Young parents/families provided support Youth/young adults provided support in school programs Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 5,170 2,890 5,200 3,005 FY2006/2007 Actual FY2008/2009 Planned 5,300 3,055 FY2007/2008 Adopted FY2008/2009 Adopted 36,522 100,000 100,000 36,522 100,000 100,000 (5,000) 0 0 (5,000) 0 0 100,000 100,000 0 0 0 0 36,522 100,000 100,000 0.0 0.0 0.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) 100,000 Other Funding Sources Fund Balance Decrease/(Increase) 0 (58,478) Total Program Funding Program Staffing (FTEs) 13-31 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PIMA ANIMAL CARE CENTER Function Protect public health and safety through education and enforcement of animal control laws and ordinances. Protect the welfare of animals through enforcement of animal welfare and cruelty laws and ordinances, and sheltering abandoned animals. Description of Services Enforce the ordinances and statutes pertaining to animal care and control. Conduct zoonosis surveillance. Administer the Pima County dog licensing program. Shelter stray and abandoned animals. Provide adoption services for unwanted animals. Educate the public on animal care issues. Program Goals and Objectives - Minimize the spread of zoonotic diseases and injuries caused by wild and domestic animals - Maximize the care of companion animals to better meet community standards - Mitigate the impact of companion animals on urban lifestyle - Reduce the number of dog at large and animal bites per capita - Increase the number of licenses issued per capita - Increase public outreach events - Increase the number of animals saved Program Performance Measures Licenses issued per capita Animal rabies cases identified Animal bites per capita Dog bites at large per capita Animals saved Education presentations FY2006/2007 Actual FY2007/2008 Estimated 0.099 60 0.0025 0.00074 7,576 90 0.108 120 0.0023 0.00078 7,825 100 FY2008/2009 Planned 0.111 100 0.0022 0.00072 7,900 120 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,944,796 1,356,664 28,150 3,754,790 948,447 130,680 4,148,709 950,818 53,425 5,329,610 4,833,917 5,152,952 LICENSES & PERMITS 1,192,376 1,364,800 1,319,400 INTERGOVERNMENTAL 1,177,845 1,015,890 1,779,413 CHARGES FOR SERVICES 625,226 614,970 578,250 FINES AND FORFEITS 213,428 205,801 206,800 66,217 56,380 60,500 3,275,092 3,257,841 3,944,363 3,391 0 0 23,202 0 75,000 26,593 0 75,000 1,415,575 1,471,050 1,040,555 0 612,350 0 105,026 0 93,034 5,329,610 4,833,917 5,152,952 75.0 77.6 78.5 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-32 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PUBLIC HEALTH NURSING Function Promote health programs and protect the health of identified vulnerable populations. Implement effective and efficient preventive nursing interventions that have a beneficial impact on the population's health status in collaboration with departmental interdisciplinary teams, community groups, and relevant neighborhood leaders. Description of Services Support and carry out mandated programs to prevent communicable diseases. Provide preventive, well child services to the underinsured and uninsured. Implement disease and injury prevention services in homes, schools, child care programs, and neighborhoods of at-risk populations. Provide health promotion and education activities to vulnerable populations and initiate services designed to prevent and control communicable diseases. Perform community assessment at the neighborhood level. Support bioterrorism preparedness activities of the department to reduce the impact of terrorist attacks by biological or chemical agents. Program Goals and Objectives - Improve access to health care and health related services through direct provision of services, referral to health care and service programs, identification of at risk individuals and families, and amelioration of socioeconomic, psychosocial, or health issues that create barriers to health - Serve as the community liaison to establish a public health perspective in program planning and service delivery - Reduce health disparities among at risk populations - Establish community links with health care organizations to facilitate timely and effective referral of individuals needing health related services - Assess and interpret the community's maternal child health status and implement health promotion and education programs based on identified needs - Provide current effective treatment for TB disease to prevent the spread of disease through testing and treatment, and to decrease the pool of disease through surveillance and treatment of latent TB infection of high risk populations - Provide efficient cost-effective community services that address target population needs - Promote public health by health promotion, child care consultations, individual nurse case management, immunization visits, and other population based interventions Program Performance Measures Health promotion activities Childcare consultations/trainings Nursing case management clients Clients with improved outcomes Immunization visits Number of major community collaborations/projects Number of people impacted in collaborative projects FY2006/2007 Actual FY2007/2008 Estimated 821 621 22,709 90% 22,595 n/a n/a 750 700 16,304 90% 25,543 3 300 FY2008/2009 Planned 750 750 20,000 90% 32,000 3 1,000 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,422,151 1,058,191 21,091 3,548,870 846,628 11,219 4,006,325 881,588 1,700 4,501,433 4,406,717 4,889,613 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 72 0 0 557,269 643,050 682,000 978 0 0 558,319 643,050 682,000 560,946 513,128 537,112 83,390 72,266 184,189 644,336 585,394 721,301 13-33 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PUBLIC HEALTH NURSING Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 3,164,810 2,966,480 3,200,191 0 133,968 0 211,793 0 286,121 4,501,433 4,406,717 4,889,613 64.4 62.6 65.0 13-34 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 TOBACCO PREVENTION & CONTROL Function Administer Tobacco-Free Ways, Pima County's local project for tobacco education and prevention, funded by the Arizona Department of Health Services. Description of Services Provide comprehensive tobacco education and prevention services to Pima County residents. Program Goals and Objectives - Save lives by reducing tobacco use and eliminating health disparities related to tobacco use through protecting residents from secondhand smoke - Prevent and reduce youth tobacco use and access to tobacco products - Provide cessation services to assist smokers in quitting - Prevent initiation of tobacco use among youth of Pima County - Eliminate nonsmoker's exposure to environmental or secondhand tobacco smoke (SHS) - Educate business owners through Smoke Free Arizona program about Proposition 201 and the new laws protecting citizens from secondhand smoke - Identify and eliminate the disparities related to tobacco use and its effects among different population groups Program Performance Measures Number of schools implementing prevention education Number of prevention events and activities Number of tobacco cessation classes Number of sites disseminating SHS information Elementary and middle schools implementing intensive tobacco prevention curricula Tobacco retailers provided merchant education to prevent tobacco sales to minor Child care centers receiving SHS materials to distribute Client recruited and enrolled into cessation services Community smoking cessation classes for adults Educational presentations held at St. Elizabeth & El Rio health clinics Businesses receiving education and materials for complaince with Smoke Free Arizona FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 157 170 140 237 79 104 n/a 400 70 125 204 200 10 125 204 n/a 100 100 n/a 100 100 n/a n/a n/a 600 40 10 600 40 10 n/a 360 360 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 274,319 1,692,433 3,402 524,214 1,840,809 0 554,579 1,868,771 26,600 1,970,154 2,365,023 2,449,950 1,887,742 2,244,950 2,449,950 24 0 0 1,887,766 2,244,950 2,449,950 0 0 0 0 82,388 0 120,073 0 0 1,970,154 2,365,023 2,449,950 5.8 7.3 11.8 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-35 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 VITAL REGISTRATION Function Record births and deaths in Pima County and provide County residents with timely and accurate birth and death certificates. Description of Services Register birth certificates, death certificates, and fetal death certificates. Provide certified copies of birth and death certificates to residents. Provide computer generated birth and death certificates to County residents. Program Goals and Objectives - Register all births and deaths that occur in Pima County - Issue burial transit permits to funeral homes and hospitals for disposal of human remains - Assist Pima County residents with paternity affidavits and affidavits to correct their vital records Program Performance Measures Certificates issued per year Certificates issued by each FTE per year Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 113,803 11,157 133,900 12,173 FY2006/2007 Actual FY2008/2009 Planned 140,600 12,782 FY2007/2008 Adopted FY2008/2009 Adopted 412,905 46,916 4,996 439,907 49,200 3,500 474,786 43,730 0 464,817 492,607 518,516 Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 663 0 0 953,443 905,000 1,082,200 945 18,500 0 955,051 923,500 1,082,200 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (490,234) 0 (430,893) 0 (563,684) 464,817 492,607 518,516 10.2 11.0 11.0 13-36 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Expenditures PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS 166,449,329 166,449,329 166,449,329 166,449,329 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 7,047,857 1,884,592 1,627,471 1,958,200 7,047,857 1,884,592 1,627,471 1,958,200 TOTAL DEVELOPMENT SERVICES 12,518,120 12,518,120 ENVIRONMENTAL QUALITY ADMINISTRATION AIR COMMUNICATION AND OUTREACH ENFORCEMENT WATER AND WASTE TOTAL ENVIRONMENTAL QUALITY 135,450 2,314,417 731,513 25,300 959,313 135,450 2,314,417 731,513 25,300 959,313 4,165,993 4,165,993 FACILITIES MANAGEMENT ADMINISTRATION CONSTRUCTION MANAGEMENT SERVICES DESIGN MAINTENANCE & OPERATIONS PARKING GARAGES PLANNING 725,146 66,939 495,230 14,136,058 TOTAL FACILITIES MANAGEMENT 15,674,792 1,099,307 2,084,344 251,419 1,099,307 2,084,344 725,146 66,939 495,230 15,235,365 2,084,344 251,419 18,858,443 GRAPHIC SERVICES GRAPHIC SERVICES DESIGN TOTAL GRAPHIC SERVICES 753,163 753,163 753,163 753,163 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES DEVELOPMENT GEOGRAPHIC / MULTIMEDIA NATURAL RESOURCE PARKS PLANNING RECREATION URBAN PARK OPERATIONS TOTAL NATURAL RESOURCES, PARKS & RECREATION 1,466,919 86,454 52,936 2,674,066 86,324 4,157,008 7,756,432 68,536 300,000 483,150 1,535,455 386,454 52,936 3,157,216 86,324 4,157,008 7,756,432 16,280,139 851,686 17,131,825 PUBLIC WORKS ADMINISTRATION ADMINISTRATION CULTURAL RESOURCES REAL PROPERTY TOTAL PUBLIC WORKS ADMINISTRATION 0 95,000 0 95,000 0 95,000 0 0 95,000 190,878 3,912,270 1,752,141 3,667,134 1,039,786 1,982,378 190,878 3,912,270 1,752,141 3,667,134 1,039,786 1,982,378 12,544,587 12,544,587 REGIONAL FLOOD CONTROL DISTRICT CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT HAZARD MITIGATION INFRASTRUCTURE REGULATORY RIPARIAN PROTECTION TOTAL REGIONAL FLOOD CONTROL DISTRICT 14-1 Pima County FY2008/2009 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Expenditures SOLID WASTE MANAGEMENT COMMUNITY SERVICES DEVELOPMENT, CLOSURE, AND REMEDIATION RESOURCE MANAGEMENT WASTE MANAGEMENT 334,300 25,500 683,700 7,216,375 334,300 25,500 683,700 7,216,375 TOTAL SOLID WASTE MANAGEMENT 8,259,875 8,259,875 10,163,612 36,672,737 1,493,888 10,163,612 36,672,737 1,493,888 48,330,237 48,330,237 TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE TOTAL TRANSPORTATION WASTEWATER RECLAMATION CONVEYANCE MAINTENANCE PLANNING & ENGINEERING TREATMENT OPERATIONS WASTEWATER MANAGEMENT ADMINISTRATION TOTAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS 32,803,094 75,251,685 166,449,329 11,152,833 15,001,459 33,530,433 72,608,624 11,152,833 15,001,459 33,530,433 72,608,624 132,293,349 132,293,349 146,895,813 421,399,921 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FLEET SERVICES FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS SUPPORT SERVICES VEHICLE ACQUISITION & DISPOSITION 4,759,622 1,867,463 3,896,699 5,347,129 18,000 5 TOTAL FLEET SERVICES 15,888,913 GRAPHIC SERVICES GRAPHIC SERVICES PRODUCTION 1,200,789 TOTAL INTERNAL SERVICE - PUBLIC WORKS 17,089,702 14-2 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Revenues PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS 36,485,609 36,485,609 36,485,609 36,485,609 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 9,382,837 530,975 1,142,225 506,500 9,382,837 530,975 1,142,225 506,500 TOTAL DEVELOPMENT SERVICES 11,562,537 11,562,537 ENVIRONMENTAL QUALITY ADMINISTRATION AIR COMMUNICATION AND OUTREACH ENFORCEMENT WATER AND WASTE 35,450 1,792,700 731,513 25,300 959,313 35,450 1,792,700 731,513 25,300 959,313 3,544,276 3,544,276 89,592 4,106,785 1,553,405 1,882,946 89,592 5,660,190 1,882,946 4,196,377 1,553,405 1,882,946 7,632,728 TOTAL ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT ADMINISTRATION MAINTENANCE & OPERATIONS PARKING GARAGES TOTAL FACILITIES MANAGEMENT GRAPHIC SERVICES GRAPHIC SERVICES DESIGN TOTAL GRAPHIC SERVICES 294,200 294,200 294,200 294,200 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES DEVELOPMENT NATURAL RESOURCE PARKS RECREATION URBAN PARK OPERATIONS TOTAL NATURAL RESOURCES, PARKS & RECREATION 200,000 283,350 132,600 615,950 89,536 75,000 353,150 89,536 75,000 553,150 283,350 132,600 517,686 1,133,636 25,638,399 367,470 25,638,399 367,470 26,005,869 26,005,869 5,000 5,297,075 5,000 5,297,075 5,302,075 5,302,075 61,292,609 3,551,056 388,160 61,292,609 3,551,056 388,160 65,231,825 65,231,825 REGIONAL FLOOD CONTROL DISTRICT FLOOD CONTROL SUPPORT RIPARIAN PROTECTION TOTAL REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT RESOURCE MANAGEMENT WASTE MANAGEMENT TOTAL SOLID WASTE MANAGEMENT TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE TOTAL TRANSPORTATION 14-3 Pima County FY2008/2009 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Revenues 139,492,346 139,492,346 139,492,346 139,492,346 152,937,829 296,685,101 WASTEWATER RECLAMATION WASTEWATER MANAGEMENT ADMINISTRATION TOTAL WASTEWATER RECLAMATION TOTAL PUBLIC WORKS 5,106,527 102,155,136 36,485,609 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FLEET SERVICES FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS SUPPORT SERVICES 18,970,728 2,500 1,958,117 1,203,912 4 TOTAL FLEET SERVICES 22,135,257 GRAPHIC SERVICES GRAPHIC SERVICES PRODUCTION 1,301,000 TOTAL INTERNAL SERVICE - PUBLIC WORKS 23,436,257 14-4 Pima County FY 2008/2009 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS 10.5 TOTAL CAPITAL PROJECTS 10.5 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 81.8 19.8 18.7 15.0 TOTAL DEVELOPMENT SERVICES 135.3 ENVIRONMENTAL QUALITY ADMINISTRATION AIR COMMUNICATION AND OUTREACH ENFORCEMENT WATER AND WASTE 10.5 23.6 4.4 5.0 9.0 TOTAL ENVIRONMENTAL QUALITY 52.5 FACILITIES MANAGEMENT ADMINISTRATION CONSTRUCTION MANAGEMENT SERVICES DESIGN MAINTENANCE & OPERATIONS PARKING GARAGES PLANNING 13.0 5.0 18.0 131.0 3.0 6.0 TOTAL FACILITIES MANAGEMENT 176.0 FLEET SERVICES FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS SUPPORT SERVICES 13.7 4.0 42.5 2.0 TOTAL FLEET SERVICES 62.2 GRAPHIC SERVICES GRAPHIC SERVICES DESIGN GRAPHIC SERVICES PRODUCTION 7.8 13.8 TOTAL GRAPHIC SERVICES 21.6 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES DEVELOPMENT GEOGRAPHIC / MULTIMEDIA NATURAL RESOURCE PARKS PLANNING RECREATION URBAN PARK OPERATIONS 19.0 9.0 1.0 47.3 2.0 94.8 119.9 TOTAL NATURAL RESOURCES, PARKS & RECREATION 14-5 293.0 Pima County FY 2008/2009 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PUBLIC WORKS ADMINISTRATION ADMINISTRATION CULTURAL RESOURCES REAL PROPERTY 9.5 6.9 22.0 TOTAL PUBLIC WORKS ADMINISTRATION 38.4 REGIONAL FLOOD CONTROL DISTRICT CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT HAZARD MITIGATION INFRASTRUCTURE REGULATORY RIPARIAN PROTECTION 7.0 8.0 11.5 13.5 17.0 10.0 TOTAL REGIONAL FLOOD CONTROL DISTRICT 67.0 SOLID WASTE MANAGEMENT COMMUNITY SERVICES RESOURCE MANAGEMENT WASTE MANAGEMENT 1.0 11.0 30.6 TOTAL SOLID WASTE MANAGEMENT 42.6 TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE 72.7 240.0 102.0 TOTAL TRANSPORTATION 414.7 WASTEWATER RECLAMATION CONVEYANCE MAINTENANCE PLANNING & ENGINEERING TREATMENT OPERATIONS WASTEWATER MANAGEMENT ADMINISTRATION 110.0 108.0 238.3 142.8 TOTAL WASTEWATER RECLAMATION 599.1 TOTAL PUBLIC WORKS 1,912.9 Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 14-6 Pima County FY 2008/2009 Adopted Budget Capital Projects Expenditures: 166,449,329 Revenues: FTEs 36,485,609 10.5 Function Statement: The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding Wastewater Reclamation Enterprise Fund projects), as detailed in the proposed Fiscal Year 2009/13 Five Year Capital Improvement Plan. Mandates: Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability, and Implementation Expenditures by Program Capital Projects 100% Sources of All Funding Fund Balance Decrease 8.92% Department Revenue 21.92% Operating Transfers 9.09% Bond Proceeds 60.07% 14-7 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: CAPITAL PROJECTS Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted CAPITAL PROJECTS 202,659,243 250,542,995 166,449,329 Total Expenditures 202,659,243 250,542,995 166,449,329 CAPITAL PROJECTS 29,410,477 41,267,282 36,485,609 Total Revenues Net Operating Transfers In/(Out) 29,410,477 30,477,483 41,267,282 23,757,617 36,485,609 25,770 Other Funding Sources Fund Balance Decrease/(Increase) 146,320,000 (3,548,717) 145,000,000 40,518,096 100,000,000 29,937,950 Total Program Funding 202,659,243 250,542,995 166,449,329 11.0 10.5 10.5 11.0 10.5 10.5 Funding by Source Revenues Staffing (FTEs) by Program CAPITAL PROJECTS Total Staffing (FTEs) 14-8 Pima County FY2008/2009 Adopted Budget Program Summary Department: CAPITAL PROJECTS Program: 4000 CAPITAL PROJECTS Function The Capital Projects budget reflects anticipated funding for the construction of Pima County funded capital projects valued at $100,000 or more (excluding Wastewater Reclamation Enterprise Fund projects), as detailed in the five year Capital Improvement Plan (CIP). These projects are primarily funded through bond sales. The balance of the funding comes from Capital Projects revenue and operating transfers from other County departments. Description of Services The budgeted amount of $166,449,329 has been developed based upon the following: Facilities Management Transportation Flood Control Parks and Recreation Open Space Cultural Resources Neighborhood/Housing Reinvestment Solid Waste Sheriff Information Technology Administrative Costs Total CIP $44,540,056 45,182,383 16,423,922 15,823,364 21,000,000 3,834,372 3,595,814 1,265,419 12,766,002 1,150,300 867,697 ____________ $166,449,329 Program Goals and Objectives - Complete capital projects on schedule and within cost projections for fiscal year 2008/09 - Meet the reporting requirements of Pima County Code Title 3: Revenue and Finance, Chapter 3.06: Bonding Disclosure, Accountability and Implementation - Obtain additional outside funding to offset the cost of capital projects to County taxpayers Program Performance Measures Bonds sold (excludes sewer revenue bonds) Revenues from outside sources FY2006/2007 Actual FY2007/2008 Estimated $146,320,000 $29,410,477 $175,000,000 $41,267,282 $100,000,000 $36,485,609 Program Expenditures by Object FY2006/2007 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 685,781 51,482 201,921,980 711,094 21,262,196 228,569,705 639,643 219,054 165,590,632 202,659,243 250,542,995 166,449,329 25,848,887 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted FY2008/2009 Planned FY2008/2009 Adopted Revenues INTERGOVERNMENTAL 11,027,057 13,781,039 CHARGES FOR SERVICES 12,416,626 23,517,156 9,424,903 5,312,827 3,598,141 1,117,697 MISCELLANEOUS 263,587 370,946 94,122 MEMO REVENUE 390,380 0 0 29,410,477 41,267,282 36,485,609 INTEREST Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 30,477,483 23,757,617 25,770 146,320,000 (3,548,717) 145,000,000 40,518,096 100,000,000 29,937,950 202,659,243 250,542,995 166,449,329 11.0 10.5 10.5 14-9 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2008/2009 For a comprehensive list of the active and new projects comprising the fiscal year 2009/13 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2008/09 Adopted Department/Program Facilities Management FM-04-202 Psychiatric Hospital & Crisis Recovery Center FM-04-302 Justice Court/Municipal Court Complex FM-06-002 Psychiatric Urgent Care Center FM-04-204 Animal Care Center FM-04-446 Wilmot Branch Library FM-04-305 Interagency Victim Advocacy Center FM-04-206 Green Valley Performing Arts Center Phase 2 FM-07-001 Jackson Employment Center FM-08-004 Admin Building 9th Floor Rehab FM-08-002 U OF A Medical School - Abrams FM-07-002 33 N Stone Building FM-08-006 Central Plant Transformer FM-04-304 Corrections Jail Security Project FM-08-005 Downtown Complex FM-06-003 Administration Building Remodeling FM-08-007 LSB Cooling Tower Replacement FM-05-005 Flowing Wells Library FM-08-008 Public Works Building Economizer Coils - HVAC FM-95-011 Improve Disabled Access Facilities Management Totals: Transportation TR-98-031 TR-RT-038 TR-RT-035 TR-05-001 TR-RT-039 TR-98-028 TR-97-019 TR-98-038 TR-RT-011 TR-RT-027 TR-RT-037 TR-RT-021 TR-RT-010 TR-RT-041 TR-08-002 TR-97-034 TR-97-018 TR-RT-044 TR-RT-007 TR-05-002 TR-07-016 TR-97-033 TR-06-003 TR-05-007 TR-RT-036 TR-07-001 TR-RT-012 TR-06-019 Kinney Road, Ajo Way to Bopp Road RTA Safety & Capacity Intersection Improvements I-19 Frontage Rd: Continental Road to Canoa Road Canoa Road Interchange Greenways, Pathways, Bikeways & Sidewalks Sunrise Drive, Craycroft Road to Kolb Road Craycroft Road, River Road to Sunrise Drive Safety Improvements La Canada Drive: Ina Road to Calle Concordia Tanque Verde Road: Catalina Highway to Houghton Road La Canada Drive: River Road to Ina Road Valencia Road: Mark Road to Wade Road La Cholla Boulevard: River Road to Ruthrauff Road Elderly & Pedestrian Safety Improvements & Safe Routes To School Camino Loma Alta: Old Spanish Trail to Colossal Cave Rd Valencia Road, Mark Road to Camino De La Tierra Cortaro Farms Road, Union Pacific RR Crossing to Thornydale Rd Traffic Signalization Technology Magee Rd/Cortaro Farms Rd: La Canada Dr to Thornydale Rd Dodge Blvd: Ft Lowell Rd to River Rd Bike Lanes and Sidewalks Mt. Lemmon Hwy Repairs MP 9.8 to 10.5 Colossal Cave Rd: Acacia School to Old Vail Road Laguna Elementary School Sidewalks/Landscaping Sunset Villa Sidewalk/Pedestrian Enhancement Magee Road/Cortaro Farms Road: Magee/La Cholla Intersection Picture Rock & Desert Winds Enhancements Magee Road: La Cañada Drive to Oracle Road Homer Davis Elementary Bicycle & Pedestrian Enhancement 14-10 15,980,000 6,200,000 5,000,000 3,240,000 2,415,045 2,034,884 1,880,379 1,334,389 1,300,000 889,425 773,640 750,000 664,441 500,000 472,072 350,000 349,290 300,000 106,491 44,540,056 8,595,016 8,069,237 3,134,510 2,977,934 2,514,500 2,077,000 2,071,233 1,850,200 1,850,000 1,279,000 1,162,307 1,080,000 1,049,000 937,000 860,000 637,702 629,054 595,000 440,000 425,000 380,000 362,000 335,841 292,400 264,000 243,051 212,000 195,265 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2008/2009 For a comprehensive list of the active and new projects comprising the fiscal year 2009/13 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2008/09 Adopted Department/Program TR-RT-017 TR-98-030 TR-98-023 TR-RT-032 TR-95-027 TR-06-017 TR-03-002 TR-03-004 TR-97-013 TR-05-003 TR-08-014 TR-93-002 TR-98-027 TR-98-034 TR-93-011 TR-98-015 TR-RT-014 TR-96-003 TR-98-006 TR-98-048 TR-97-041 TR-98-003 TR-98-010 TR-98-026 TR-98-035 TR-94-006 TR-98-040 TR-04-001 Broadway Boulevard: Euclid Avenue to Country Club Valencia Road, Mission Road to Interstate-19 Neighborhood Transportation Improvements Houghton Road, I-10 to Tanque Verde Road ADA Pedestrian Improvements Continental Elementary & Middle School Safe Routes Colossal Cave Road: Camino Loma Alta to Vail Road Edwin Road Alvernon Way, Ft Lowell Road to River Road Kino Parkway Overpass at 22nd Street Magee Rd: Mona Lisa to La Cholla Interim Capacity and Safety Improve Veterans Memorial Overpass La Cholla Boulevard, River Road to Magee Road Old Tucson-Nogales Highway-Summit Neighborhood Wetmore Rd and Ruthrauff Rd, La Cholla Blvd to Fairview Ave Kolb Road, Sabino Canyon Road to Sunrise Drive Valencia Road, Alvernon to Kolb Advance R/W Acquisition River Rd at Ventana Wash Country Club Road, 36th Street to Milber Drexel Road, Tucson Boulevard to Alvernon Way Twin Peaks: Sidewinder Rd - Marana Town Limits Orange Grove Road at Geronimo Wash I-19 SB Frontage Road at Continental Rd Orange Grove Road, Thornydale Road to Oracle Road Mt. Lemmon Shuttle Parking Silverbell Rd at Blanco/ Brawley Washes Mainsail Boulevard and Twin Lakes Dr, Twenty-Seven Wash Vicinity Hayhook Ranch Road Improvement District Transportation Totals: Regional Flood Control District FC-97-028 Mission View Wash FC-04-510 Canada del Oro River Park, Thornydale to Magee FC-92-005 Arroyo Chico Detention Basin (USACOE) FC-03-002 Urban Drainage FC-04-508 Rillito River Linear Park, Alvernon to Craycroft FC-98-003 Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE) FC-04-502 Urban Drainage Infrastructure Program FC-04-503 City of South Tucson Urban Drainage FC-00-003 Tres Rios del Norte (USACOE Study) FC-04-501 Floodprone and Riparian Land Acquisition FC-03-001 El Rio Medio (USACOE Study) FC-97-009 T.V. Creek: Sabino Canyon to Craycroft (USACOE) FC-07-007 Diablo Village Regional Detention Basins FC-07-009 Santa Cruz River Continental Ranch Remediation Project FC-04-505 Pascua Yaqui Tribe Black Wash Urban Drainage Flood Control Improvements FC-00-004 Santa Cruz River: Cortaro Mesquite Bosque FC-98-005 Rillito/Swan Wetlands (USACOE) Regional Flood Control District Totals: 14-11 141,048 100,000 86,645 54,000 50,000 42,000 30,000 30,000 20,000 20,000 15,000 12,500 12,500 10,000 5,000 5,000 5,000 4,000 4,000 4,000 2,000 2,000 2,000 2,000 2,000 1,940 1,000 500 45,182,383 3,991,074 2,400,000 2,200,000 2,000,000 1,822,848 1,350,000 802,000 500,000 280,000 250,000 200,000 150,000 149,000 120,000 100,000 75,000 34,000 16,423,922 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2008/2009 For a comprehensive list of the active and new projects comprising the fiscal year 2009/13 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2008/09 Adopted Department/Program Natural Resources, Parks and Recreation PR-04-432 Southeast Community Park PR-04-425 Mehl-Foothills Park PR-04-433 Houghton Greenway PR-04-438 Rio Vista Natural Resource Park PR-04-420 Sports Field Lighting of Existing Fields PR-04-419 Southeast Regional Park/Shooting Range - Phase II P-05 Tucson Athletic and Play Field Improvements PR-04-437 Pantano River Park, 22nd Street to Michael Perry Park PR-04-430 Eastside Sports Complex and Senior Center P-11 Yaqui Park Improvements PR-04-427 Kino Public Sports Field Lighting P-31 Rillito River Park - Campbell to Alvernon PR-04-434 Julian Wash Linear Park PR-04-439 Marana Cultural and Heritage Park PR-04-436 Atturbury Wash Sanctuary PR-04-431 Northside Community Park P-18 Armory Park/Children's Museum Improvements PR-04-422 Catalina Community Park P-56 Thomas Jay Community Center PR-04-423 Dan Felix Memorial Park - Pegler Wash PR-04-435 Arroyo Chico P-32 Rillito Park at Columbus Boulevard District Park Natural Resources, Parks and Recreation Totals: Open Space OS-04-199 OS-04-120 2004 Open Space Davis Monthan Encroachment Prevention Open Space Totals: 2,298,313 1,404,616 1,355,765 1,279,333 1,263,643 1,212,732 1,177,834 1,000,000 855,000 759,145 540,000 519,339 414,387 293,949 267,000 238,955 232,712 210,665 140,920 134,299 125,000 99,757 15,823,364 18,866,358 2,133,642 21,000,000 Cultural Resources HP-04-404 Fort Lowell Acquisition & San Pedro Chapel HP-04-402 Canoa Ranch Buildings Rehabilitation HP-04-417 Dunbar School HP-04-412 Performing Arts Center Rehabilitation HP-04-403 Juan Bautista de Anza National Historic Trail HP-04-406 Steam Pump Ranch Rehabilitation HP-97-006 Canoa Ranch Buildings Rehabilitation (1997 Auth) HP-04-409 Dakota Wash Site Acquisition HP-04-415 Pantano Townsite Preservation HP-04-414 Los Morteros Preservation Cultural Resources Totals: 760,645 750,000 740,000 507,734 481,280 246,937 227,167 78,163 39,446 3,000 3,834,372 Neighborhood/Housing Reinvestment NR-04-209 Neighborhood Reinvestment 2004 Authorization HR-04-210 Housing Reinvestment 2004 Authorization NR-1 Neighborhood Reinvestment Neighborhood/Housing Reinvestment Totals: 2,340,584 911,614 343,616 3,595,814 14-12 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2008/2009 For a comprehensive list of the active and new projects comprising the fiscal year 2009/13 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2008/09 Adopted Department/Program Solid Waste Management SW-97-002 Tangerine Closure SW-97-004 Environmental Remediation/El Camino Del Cerro Solid Waste Management Totals: Sheriff SD-04-301 Regional Public Safety Communications System Sheriff Totals: Information Technology IT-07-002 33 N Stone IT Upgrades IT-07-003 Radio Equipment and Tower Upgrade IT-07-001 Library Phone System 2007 Information Technology Totals: 766,000 499,419 1,265,419 12,766,002 12,766,002 1,037,300 100,000 13,000 1,150,300 Wastewater Reclamation WL-04-611 Avra Valley BNROD Expansion WL-08-604 Santa Cruz Interceptor, Phase III WR-07-309 Roger Road WWTP to Ina Road WPCF Plant Interconnect WL-04-610 New Marana WWTP BNROD Expansion (2.2 mgd) WL-04-602 Miscellaneous Conveyance System Rehabilitation and Repair WL-06-2L1 Mission View Wash WL-04-601 Roger Road WWTP Rehabilitation WR-07-203 ROMP Ina Rd WPCF HPO Replacement WL-08-2L7 Ina Rd WPCF Digester Gas Equipment Replacement WL-07-3L9 Roger Rd New NdN Facility Place Holder (ROMP) WR-07-204 ROMP Ina Rd WPCF 12.5 MGD Expansion WR-07-206 Ina Rd WPCF Biosolids Facilities Improvements WL-01-1L1 Tangerine Road Sewer Crossing at Big Wash WL-04-612 Mt. Lemmon Sewer System WL-05-1L1 Richey Yard Field Operations Division Facility WR-07-205 ROMP Ina Rd WPCF BNRAS System Modification WL-04-603 Santa Cruz Interceptor: Prince to Franklin WL-08-3L9 Ina Rd WPCF - Gravity Belt Thickeners for Biosolids WL-08-4L3 Corona de Tucson WWTF - UV Disinfection & Filtration WL-08-0L3 Region Wide Conveyance Odor Control WL-08-3L7 Ina Rd WPCF Enclosed Transfer Station Dewatering WL-05-3L2 Capstan Lift Station WR-07-207 ROMP Ina Rd WPCF Power Generation & Distribution WL-07-5L2 Ina Road Telephone System WL-08-4L1 Corona de Tucson WWTF - Sludge Storage Facility WL-08-4L4 Green Valley WWTF - Sludge Digestion Facility Cover WL-08-4L5 Green Valley WWTF - Screens, Washer & Compactors WL-08-0L2 RW Conveyance Vapor Treatment Unit Odor Control WL-87-427 Arivaca Junction Wastewater Treatment Facility Sewer Extension WL-08-0L1 Region Wide Conveyance Odor Control System WL-08-2L4 Ina Rd WPCF Centrate Line From Centrifuge to Thickener WL-08-2L9 Ina Rd WPCF SCADA Process Optimization WL-08-3L1 Ina Rd WPCF Variable Frequency WL-08-2L1 Ina Rd WPCF Electrical Substation No. 1 WL-07-4L6 Sabino Creek Pump Station 14-13 25,345,600 15,479,053 12,679,502 7,966,975 5,900,000 5,500,000 3,939,876 3,902,557 3,000,000 2,919,144 2,882,619 2,882,619 2,542,658 2,500,000 1,768,571 1,713,858 1,656,658 1,500,000 1,000,000 940,000 850,000 754,398 593,761 525,000 500,000 500,000 500,000 495,000 400,000 400,000 350,000 350,000 340,000 325,000 300,000 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2008/2009 For a comprehensive list of the active and new projects comprising the fiscal year 2009/13 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2008/09 Adopted Department/Program WL-08-3L3 WL-08-2L3 WL-08-3L6 WL-08-4L2 WL-06-3L1 WL-06-5L1 WL-07-3L2 WL-07-6L8 WL-08-2L2 WL-08-3L4 WL-08-3L8 WL-97-4L3 WL-08-4L7 WL-05-3L3 WL-05-0L8 WL-05-3R6 WL-08-2L5 WL-08-2L6 WL-08-2L8 WL-08-4L6 WL-08-1L1 WL-94-4L7 WR-07-208 WL-01-4L1 WL-05-5F3 WL-05-5F4 Ina Rd WPCF Relocate Final Effluent Samplers Ina Rd WPCF Primary Sluice Gates Ina Rd WPCF - Road Replacements/Additions Corona de Tucson WWTF - Odor Control for Headworks Continental Ranch Regional Pump Station Ina Road Property Acquisition Prince Rd & I-10 ADOT Sewer Modifications Green Valley BNROD Exp 2.0 to 4.0 MGD Ina Rd WPCF Lighting Improvements Ina Rd WPCF East/West Electrical Upgrade Ina Rd WPCF - Upgrade of Blower Heat Exchanger Tanque Verde Interceptor: Craycroft to Tucson Country Club Prudence Lift Station Green Valley Flood Control Protection Wall Santa Cruz Interceptor Out-of-Service Roger Road SCADA Upgrades Ina Rd WPCF Electrical Centrifuge 700 BUS Ina Rd WPCF Concrete Floor Replacements KERP Dechlorinization Building Ina Rd WPCF Corrosion Prevention Program Sunrise Lift Station Green Valley Sewer Protection Ina Rd WPCF Class A Biosolids Improvements Tanuri Drive Relief Sewer Ina Rd Scum Pumping System Ina Rd Recycle Line Modifications Wastewater Reclamation Totals: Total Capital Improvement Projects Administrative Costs Total Capital Improvement Program Funded by Wastewater Reclamation Total FY 2008/09 Adopted Capital Projects Fund 14-14 300,000 250,000 250,000 250,000 214,000 200,000 200,000 200,000 200,000 200,000 200,000 191,000 150,000 137,768 125,000 100,000 100,000 100,000 100,000 100,000 80,000 78,000 74,593 50,000 50,000 50,000 117,153,210 282,734,842 867,697 283,602,539 (117,153,210) 166,449,329 Pima County FY 2008/2009 Adopted Budget Development Services Expenditures: 12,518,120 Revenues: FTEs 11,562,537 135.3 Function Statement: Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 9: Building Permits; Chapter 6: County Planning and Zoning; Chapter 8: Development Fees; and Chapter 9: Protected Development Rights; and Pima County Code Title 15: Buildings and Construction; and Title 18: Zoning Expenditures by Program Support 15.64% Subdivision and Development Review 13.00% Permitting 56.31% Planning 15.05% Sources of All Funding Fund Balance Decrease 7.63% Department Revenue 92.37% 14-15 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: DEVELOPMENT SERVICES Expenditures by Program PERMITTING FY2006/2007 Actual FY2007/2008 Adopted 7,888,879 7,860,426 FY2008/2009 Adopted 7,047,857 PLANNING 2,592,464 2,534,910 1,884,592 SUBDIVISION AND DEVELOPMENT REVIEW 2,005,719 2,373,601 1,627,471 SUPPORT 2,979,184 2,573,077 1,958,200 15,466,246 15,342,014 12,518,120 9,592,012 13,579,604 9,382,837 565,002 382,327 530,975 1,252,964 1,159,475 1,142,225 807,779 839,540 506,500 Total Expenditures Funding by Source Revenues PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 12,217,757 0 15,960,946 (2,627,586) 0 3,248,489 0 2,008,654 0 955,583 15,466,246 15,342,014 12,518,120 Staffing (FTEs) by Program PERMITTING 11,562,537 0 111.5 109.5 81.8 PLANNING 23.8 23.8 19.8 SUBDIVISION AND DEVELOPMENT REVIEW 25.7 26.7 18.7 SUPPORT 22.0 22.0 15.0 183.0 182.0 135.3 Total Staffing (FTEs) 14-16 Pima County FY2008/2009 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PERMITTING Function Ensure building safety through the review of construction plans and inspections. Ensure structural compatibility with surrounding neighborhoods, uses, and zones. Ensure proper grading, flood mitigation, and plant preservation on every lot. Description of Services Provide on-site inspections for building codes compliance and other County department requirements including septic inspections and flood plain compliance. Provide plan review of commercial and residential structures and support of those functions. Make zoning determinations and verify permitted uses, heights, and setbacks. Issue addresses and street names, create construction permit applications, issue construction permits and collect fees, review permit applications for required approvals, inspections, and fees. Schedule inspection requests from the public and maintain construction records. Reduce the physical impact of hillside development and protect aesthetics by regulating grading on private and public land. Implement processes and procedures necessary to enforce and observe rules, codes, and ordinances as adopted by Pima County. Regulate encroachment and building development within areas subject to flooding or erosion. Ensure consistent, comprehensive, and timely implementation of the Water Quality and Wastewater Reclamation programs. Program Goals and Objectives - Provide timely, accurate processing of building permits and variance applications . Approve at least 90% of permits within 20 working days from point of initialization . Accept at least 85% of adjustments within 30 working days from the time application is accepted . Perform at least 95% of building inspections on the scheduled inspection date - Provide clear and accessible information to help customers understand and comply with requirements . Increase percent of zoning complaints or violators who rate employees highly in terms of assisting them in understanding the violation and remedy . Resolve at least 95% of building complaints without the need to refer to County Attorney - Improve the quality of application packages submitted . Achieve at least 85% approval rate for first pass plans submitted . Approve at least 75% of building inspections warranting approval on the first inspection - Improve the efficiency of enforcement process . Resolve zoning complaints within 100 working days . Resolve building complaints within 100 working days Program Performance Measures Permits approved within 20 working days from point of initialization First pass approval of plans submitted Zoning complaints resolved within 100 working days Zoning complainants or violators who rate employees highly in terms of assisting them in understanding the violation and remedy Building complaints resolved within 100 working days Building complaints resolved without the need to refer to County Attorney Variances decided upon by the Board of Adjustment within 30 working days from the time application is accepted Building inspections performed on the scheduled inspection date Building inspections warranting approval that are approved on the first inspection FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 87% 90% 90% 61% 63% n/a 58% 80% 70% 85% 80% 80% 56% 93% 60% 95% 65% 95% 78% 80% 85% n/a 95% 95% 60% 70% 75% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,805,277 2,004,106 79,496 6,054,483 1,805,943 0 5,726,286 1,321,571 0 Total Program Expenditures 7,888,879 7,860,426 7,047,857 14-17 FY2008/2009 Adopted Pima County FY2008/2009 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PERMITTING Program Funding by Source FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted Revenues LICENSES & PERMITS 7,095,381 9,846,397 7,176,537 CHARGES FOR SERVICES 2,394,307 3,678,501 2,153,300 102,324 54,706 53,000 9,592,012 13,579,604 9,382,837 MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (1,576,550) 0 0 (1,703,133) 0 (4,142,628) 0 (2,334,980) 7,888,879 7,860,426 7,047,857 111.5 109.5 81.8 14-18 Pima County FY2008/2009 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PLANNING Function Provide land use planning services including reports, reviews, ordinances, comprehensive plans, and appeals governing land use in unincorporated Pima County. Administer the comprehensive plan amendment and update processes, rezoning of land, appeals process of the Boards of Adjustment, hearing officer cases, and Design Review Committee. Prepare zoning code text amendments as required by elected officials. Description of Services Update, amend, and maintain the comprehensive plan document, plan map, and land use database. Participate in inter-jurisdictional planning efforts. Prepare special planning area studies and airport environs planning maps and studies. Prepare reports, notifications, and analyses on rezoning, specific plans, and special appeals. Update and maintain the official zoning base maps and records. Review rezoning, specific plans, and special appeals for environmental policy compliance. Coordinate environmental policy with other Public Works departments and perform necessary field work for analysis and violation issues. Review lot splits, plat note and plat waivers, and modification requests. Prepare Board of Adjustment agenda packets and reports. Oversee and coordinate zoning code text amendments. Record and staff hearing officer cases. Prepare hearing officer appeal cases. Assist in the creation, adoption, and implementation of the Sonoran Desert Conservation Plan. Program Goals and Objectives - Meet statutory guidelines for completing plan amendments . Ensure Board of Supervisors (BOS) act on the Annual Comprehensive Plan Amendment by December 15th . Increase to 100% the affected agencies that respond by the comment deadline - Provide timely, accurate processing of rezoning applications, inspection requests, and code text amendments . Increase to 75% the rezoning applications approved by Board of Supervisors within 200 working days from the time accepted by the planner on duty - Provide clear and accessible information to help customers understand and comply with requirements . Increase to 80% the rezoning customers that rate employees highly in terms of assisting them in understanding the Rezoning process - Improve the effectiveness of code text amendments . Increase to 65% the Code Text Amendments approved/denied by the Board of Supervisors within eight months from the time of public initiation or issuance of the case number whichever comes first . Maintain at least 80% of Code implementers/interpreters that rate the aggregate code amendments highly in terms of their effectiveness Program Performance Measures Annual Comprehensive Plan Amendment applications acted on by the BOS by December 15th of the application year Affected agencies that respond by the comment deadline for each Comprehensive Plan Amendment Rezoning applications approved by the BOS within 200 working days from the time accepted by the planner on duty Rezoning customers that rate employees highly in terms of assisting them in understanding the rezoning process Code Text Amendments approved/denied by the BOS within 8 months from the time of public initiation or issuance of the case number, whichever occurs first Code implementers/interpreters that rate the aggregate code amendments highly in terms of their effectiveness FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 86% 90% 90% n/a 79% 100% 65% 70% 75% n/a 67% 80% 38% 50% 65% n/a 80% 80% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,070,664 504,835 16,965 1,751,799 783,111 0 1,505,358 379,234 0 Total Program Expenditures 2,592,464 2,534,910 1,884,592 14-19 FY2008/2009 Adopted Pima County FY2008/2009 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PLANNING Program Funding by Source FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 498,387 317,243 467,975 66,615 65,084 63,000 565,002 382,327 530,975 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (525,518) 0 0 2,027,462 0 2,678,101 0 1,353,617 2,592,464 2,534,910 1,884,592 23.8 23.8 19.8 14-20 Pima County FY2008/2009 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 SUBDIVISION AND DEVELOPMENT REVIEW Function Review subdivision plats and development plans for conformity to Pima County codes and standards. Description of Services Review subdivision tentative and final plats for Department of Transportation, Wastewater Reclamation, and Department of Environmental Quality (PDEQ) requirements. Review improvement plans for sanitary sewer, grading, paving, and hydrology engineering design. Prepare staff reports for Planning & Zoning, Design Review Committee, and Board of Adjustment meetings on infrastructure needs and considerations. Review subdivision plats for zoning compliance. Prepare reports on Design Review Committee appeals to hillside development zone, buffer overlay, and scenic gateway for the Design Review Committee. Review and enforce subdivision plats and development plans for compliance with landscaping and native plant preservation ordinances. Coordinate review and approval of subdivision plats and development plans with the Subdivision and Development Review Committee, utilities, and outside service providers. Program Goals and Objectives - Provide timely, accurate processing of development plan, subdivision plat, and improvement plan applications . Approve at least 90% of development plans & subdivision plats within 350 working days from the time of initiation . Approve at least 50% of development plans & subdivision on the second submittal . Approve at least 90% of sewer improvements within 125 working days from the time of submittal until the approval letter is distributed . Approve at least 90% of sewer improvements not requiring a revision initiated by PDEQ, ADEQ, or WR . Approve at least 80% of paving and grading improvement plans within 150 working days from the date of submittal . Approve al least 80% of paving and grading improvements by the third submittal Program Performance Measures Development plans & subdivision plats approved within 350 working days from the time of initialization Development plans & subdivisions approved on the second submittal Sewer improvements approved within 125 working days from the time of submittal until the approval letter is distributed Approved sewer improvements not requiring a revision initiated by PDEQ, ADEQ or Wastewater Reclamation Paving and grading improvement plans approved within 150 working days from the date of submittal Paving and grading improvements approved by the third submittal FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 78% 85% 90% 39% 40% 50% 79% 80% 90% 49% 85% 90% 75% 75% 80% 39% 75% 80% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,479,672 526,047 1,828,242 545,359 1,334,659 292,812 2,005,719 2,373,601 1,627,471 1,250,339 1,159,475 1,135,725 2,625 0 6,500 1,252,964 1,159,475 1,142,225 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (525,518) 0 0 752,755 0 1,739,644 0 485,246 2,005,719 2,373,601 1,627,471 25.7 26.7 18.7 14-21 Pima County FY2008/2009 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 SUPPORT Function Provide vision and leadership to the department, develop the strategic plan, ensure compliance with mandates and Pima County administrative and fiscal policy and procedures, and pioneer the automation and deployment of technology throughout the department and its processes. Description of Services Provide administrative, policy, financial, and organizational support and direction. Provide strategic planning and organizational development. Represent department positions, decisions, and initiatives to the public, customers, and the media. Prepare and administer the budget for the department. Perform other functions as necessary in the administration of the department, in cases of emergencies, or as directed by the County Administrator or Deputy County Administrator. Ensure departmental operations have the needed information technology permitting operations support, geographic information systems (GIS) support, and computer-aided design (CAD) support for land development. Ensure departmental operations have the needed network and hardware support, Help Desk support, IT Division-controlled service survey support, and electronic government support for land development. Program Goals and Objectives - Provide excellent customer service . Increase the percent of customers who feel employees helped them fully understand and comply with regulatory policies and requirements - Continue to improve processes . Increase to 75% the 11 core processes that achieve measurable process improvements in time, quality, and/or cost annually - Enhance financial stability . Increase the percent of department operating costs covered annually by generated revenue Program Performance Measures Customers who feel employees helped them fully understand and comply with regulatory policies and requirements Eleven core processes that achieve measurable process improvements in time, quality, and/or cost annually Department operating costs covered annually by generated revenue FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 61% 61% 70% 27% 50% 75% 80% 71% 92% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,643,853 1,134,818 200,513 1,651,449 841,628 80,000 1,228,292 729,908 0 2,979,184 2,573,077 1,958,200 762,901 780,626 500,000 44,878 58,914 6,500 807,779 839,540 506,500 0 0 0 0 2,171,405 0 1,733,537 0 1,451,700 2,979,184 2,573,077 1,958,200 22.0 22.0 15.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-22 Pima County FY 2008/2009 Adopted Budget Environmental Quality Expenditures: 4,165,993 Function Statement: Preserve and protect the environment of Pima County for the long term benefit of the residents' health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269: Recycling and Waste Reduction; Title 49, Chapter 3: Air Quality, Article 1: General Provisions, 49-402: State and County Control; Article 3: County Air Pollution Control; and Pima County Code Title 7: Environmental Quality; Title 13: Public Services; and Title 17: Air Quality Control FTEs Revenues: 52.5 Expenditures by Program Administration 3.25% Water and Waste 23.03% Enforcement 0.61% Air 55.55% Communication and Outreach 17.56% Sources of All Funding Fund Balance Decrease 5.11% Operating Transfers 9.82% Department Revenue 85.07% 14-23 3,544,276 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: ENVIRONMENTAL QUALITY Expenditures by Program FY2006/2007 Actual ADMINISTRATION AIR FY2007/2008 Adopted FY2008/2009 Adopted 90,005 70,628 135,450 2,188,541 2,349,603 2,314,417 COMMUNICATION AND OUTREACH 689,754 743,292 731,513 ENFORCEMENT 270,422 1,359 25,300 WATER AND WASTE 1,258,030 1,533,354 959,313 Total Expenditures 4,496,752 4,698,236 4,165,993 Funding by Source Revenues ADMINISTRATION 87,114 30,550 35,450 1,285,060 1,466,139 1,792,700 686,486 691,203 731,513 40,000 0 25,300 WATER AND WASTE 1,054,870 1,377,863 959,313 Total Revenues Net Operating Transfers In/(Out) 3,153,530 399,791 3,565,755 422,936 3,544,276 408,906 0 943,431 0 709,545 0 212,811 4,496,752 4,698,236 4,165,993 13.0 12.5 10.5 23.6 AIR COMMUNICATION AND OUTREACH ENFORCEMENT Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Staffing (FTEs) by Program ADMINISTRATION AIR 24.0 23.1 COMMUNICATION AND OUTREACH 5.8 5.8 4.4 ENFORCEMENT 5.0 5.0 5.0 WATER AND WASTE 15.0 14.0 9.0 Total Staffing (FTEs) 62.8 60.4 52.5 14-24 Pima County FY2008/2009 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 ADMINISTRATION Function Plan, organize, and direct activities of the department. Description of Services Develop and implement all financial, administrative, and policy activities of the department. Provide the County Administrator's office and elected officials with briefings, presentations, and testimony regarding department operations and activities. Develop departmental monitoring, permitting, outreach, and enforcement priorities. Represent the department at workshops, public meetings, and public hearings. Program Goals and Objectives - Provide for the timely, efficient, and cost effective delivery of departmental services . Have knowledgeable and professional employees . Develop and improve new and existing processes to meet customers' needs Program Performance Measures Quarterly activity reports completed Training and development plans updated for all employees Best management practices identified and implemented Process improvements identified and implemented Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 4 100% 4 100% 4 100% yes yes yes yes yes yes FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 725,717 (640,332) 4,620 10,128 0 60,500 139 128,311 7,000 90,005 70,628 135,450 85,296 30,400 35,000 1,818 150 450 87,114 30,550 35,450 0 0 0 0 2,891 0 40,078 0 100,000 90,005 70,628 135,450 13.0 12.5 10.5 Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-25 Pima County FY2008/2009 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 AIR Function Implement federal, state, and local air quality regulations within Pima County. Description of Services Develop air management strategies, issue permits to regulated facilities, conduct compliance activities, and monitor air quality for compliance with national air quality standards. Program Goals and Objectives - Maintain and protect the air quality of Pima County through research and regulation - Meet the National Ambient Air Quality Standards (NAAQS) for air pollutants - Meet or exceed the required air monitoring data recovery rate of 75% Program Performance Measures Air monitoring sites operational Average air monitoring data recovery rate Stationary source inspections Stationary source permits issued with revisions Activity permits issued NAAQS air pollutant standards met FY2006/2007 Actual FY2007/2008 Estimated 23 98% 27 17 919 yes 24 95% 45 20 850 yes FY2008/2009 Planned 30 95% 80 20 800 yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,208,283 872,037 108,221 1,318,270 937,333 94,000 1,429,908 827,530 56,979 2,188,541 2,349,603 2,314,417 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues 831,434 807,700 1,202,500 INTERGOVERNMENTAL LICENSES & PERMITS 50,000 50,000 50,000 FINES AND FORFEITS 62,925 0 0 MISCELLANEOUS 40,008 25,000 10,200 984,367 882,700 1,262,700 291,285 583,439 530,000 9,408 0 0 Grant Revenue Sub-Total 300,693 583,439 530,000 Net Operating Transfers In/(Out) 399,791 422,936 408,906 Other Funding Sources Fund Balance Decrease/(Increase) 0 503,690 0 460,528 0 112,811 2,188,541 2,349,603 2,314,417 24.0 23.1 23.6 Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 14-26 Pima County FY2008/2009 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 COMMUNICATION AND OUTREACH Function Assist in implementation of federal, state, and local air quality, water quality, and waste disposal regulations in Pima County. Description of Services Provide education and outreach to the public regarding mandated air quality, water quality, and waste reduction activities. Program Goals and Objectives - Maintain and protect the air quality of Pima County through community education events - Maintain and protect the water quality of Pima County through community education events - Reduce waste and encourage recycling through community education events Program Performance Measures Community education events instituted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 287 270 FY2006/2007 Actual FY2008/2009 Planned 275 FY2007/2008 Adopted FY2008/2009 Adopted 211,437 474,041 4,276 276,423 463,869 3,000 313,582 417,931 0 689,754 743,292 731,513 129,269 119,353 158,125 42 0 0 Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 129,311 119,353 158,125 556,875 571,850 573,288 300 0 100 557,175 571,850 573,388 0 0 0 0 3,268 0 52,089 0 0 689,754 743,292 731,513 5.8 5.8 4.4 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-27 Pima County FY2008/2009 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 ENFORCEMENT Function Enforce federal, state, and local air quality, water quality, and solid waste enforcement regulations within Pima County. Description of Services Develop and conduct enforcement activities for air quality, water quality, and solid waste. Perform enforcement activities including tracking all violations; recommending, developing, and executing settlement agreements and consent orders; and developing requests for County Attorney action. Conduct investigations, surveillance, and enforcement activities regarding illegal dumping of solid waste within Pima County. Conduct illegal dumping remediation projects on public land when responsible party cannot be identified. Program Goals and Objectives - Investigate instances of illegal dumping in Pima County and initiate clean up and remediation on public lands from such activities Program Performance Measures Illegal dumping sites investigated Illegal waste removed from public lands (tons) Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 619 83 651 100 FY2006/2007 Actual FY2008/2009 Planned 660 110 FY2007/2008 Adopted FY2008/2009 Adopted 145,689 80,440 44,293 71,946 (73,587) 3,000 192,653 (167,353) 0 270,422 1,359 25,300 0 0 25,300 0 0 25,300 40,000 0 0 40,000 0 0 0 0 0 0 230,422 0 1,359 0 0 270,422 1,359 25,300 5.0 5.0 5.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-28 Pima County FY2008/2009 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 WATER AND WASTE Function Implement federal, state, and local regulations regarding water, wastewater, onsite disposal systems, and solid waste within Pima County. Implement storm water management programs and conduct storm water sampling pursuant to Pima County's Municipal Separate Storm Sewer System (NPDES) permit. Description of Services Issue approvals for the construction or modification of water, wastewater, and onsite disposal systems and conduct compliance activities. Conduct compliance activities for solid and liquid waste haulers. Implement storm water management, monitoring, and education activities as required by Pima County's federal storm water permit. Conduct private well testing in the Environmental Protection Agency superfund area. Program Goals and Objectives - Ensure the proper construction and operation of water, wastewater, and onsite disposal systems - Comply with Arizona Department of Environmental Quality permit requirements for the Municipal Separate Storm Sewer System permit - Educate and inform small privately owned water companies of water programs and water quality issues Program Performance Measures Septic site suitability and final inspections performed Water and wastewater plans reviewed Plans reviewed within licensing timeframe Minimum number of samples obtained for storm water events Private wells in superfund area tested to meet funding conditions Waste Hauler Permits Issued Resource Conservation and Recovery Act inspections Sanitary surveys conducted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 605 776 100% yes 798 700 100% yes 960 750 100% yes yes yes yes 40 40 48 45 40 44 45 40 40 FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 600,969 576,740 80,321 895,946 611,908 25,500 656,470 294,843 8,000 1,258,030 1,533,354 959,313 1,047,782 1,358,350 939,700 0 0 100 1,047,782 1,358,350 939,800 Revenues LICENSES & PERMITS MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL 7,088 19,513 19,513 Grant Revenue Sub-Total 7,088 19,513 19,513 0 0 0 0 203,160 0 155,491 0 0 1,258,030 1,533,354 959,313 15.0 14.0 9.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-29 This page intentionally left blank. 14-30 Pima County FY 2008/2009 Adopted Budget Facilities Management Expenditures: 18,858,443 Function Statement: Service over 4.4 million square feet of facility space to provide a safe, clean, and functional working environment for Pima County employees and citizens visiting the facilities. Manage professionals in maintenance, refrigeration, plumbing, painting, electrical service, and electronics. Obtain and manage contracts for landscape service, janitorial service, pest control, termite eradication, and elevator maintenance and repair. Perform new, remodel, and renovation construction. Plan, design, prepare, and process bids. Operate and manage Pima County's eight revenue-generating parking facilities in order to offer safe, secure parking for employees and the public. Develop design plans for construction oversight and project acceptance. Mandates: Occupational Safety and Health Administration (OSHA) Standard 1910.1001: Toxic and Hazardous Substances; Standard 1926.1101: Toxic and Hazardous Substances; United States Code, Title 40, Part 763: Asbestos FTEs Revenues: 176.0 Expenditures by Program Planning 1.33% Administration 3.85% Construction Management Services 0.35% Design 2.63% Parking Garages 11.05% Maintenance & Operations 80.79% Sources of All Funding Department Revenue 40.47% General Fund Support 59.53% 14-31 7,632,728 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: FACILITIES MANAGEMENT Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted ADMINISTRATION 499,965 651,114 CONSTRUCTION MANAGEMENT SERVICES 185,088 217,558 66,939 DESIGN 780,997 795,380 495,230 12,881,992 16,384,829 15,235,365 1,589,869 1,667,462 2,084,344 252,044 385,414 251,419 16,189,955 20,101,757 18,858,443 81,529 78,509 89,592 MAINTENANCE & OPERATIONS PARKING GARAGES PLANNING Total Expenditures 725,146 Funding by Source Revenues ADMINISTRATION 156 0 0 MAINTENANCE & OPERATIONS DESIGN 4,447,486 6,089,839 5,660,190 PARKING GARAGES 1,629,076 1,758,946 1,882,946 3 0 0 PLANNING Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 6,158,250 (1,828,969) 0 910,420 10,950,254 7,927,294 0 0 496,186 11,678,277 7,632,728 (340,000) 0 87,300 11,478,415 Total Program Funding 16,189,955 20,101,757 18,858,443 9.0 10.0 13.0 6.8 7.0 5.0 16.5 17.0 18.0 Staffing (FTEs) by Program ADMINISTRATION CONSTRUCTION MANAGEMENT SERVICES DESIGN MAINTENANCE & OPERATIONS 124.3 128.0 131.0 PARKING GARAGES 3.0 4.0 3.0 PLANNING 7.0 7.0 6.0 166.6 173.0 176.0 Total Staffing (FTEs) 14-32 Pima County FY2008/2009 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: ADMINISTRATION 1000 Function Provide financial management, personnel support, and public and tenant services for Facilities Management. Description of Services Process invoices, prepare deposit permits, maintain contracts and purchase orders. Prepare County required financial reports and prepare the department's budget. Prepare bi-weekly payroll and process labor distributions. Provide personnel support to include new hire orientation, benefits, maintenance of employee files, and preparation of Personnel Action Forms (PAFs). Prepare new legal instruments for County departments in order to sell or lease real property, including lease renewals and required tenant improvements. Conduct due diligence inspections and prepare legal documents for County departments to acquire new real property. Prepare legal instruments needed for the public to use County facilities for special events. Program Goals and Objectives - Process promptly all invoices received for payment - Deposit promptly all incoming checks with Treasurer's office - Prepare the department's budget by required deadline - Complete payroll by Finance's deadline - Complete labor distribution by Finance's deadline - Complete all PAFs by deadline to avoid $50 late fee - Update employee records in a timely manner - Provide new hire orientations promptly - Negotiate new leases and prepare legal instruments to meet the operational needs of County departments - Renew leases as provided in the lease agreement prior to expiration date - Prepare legal instruments needed for the public use of County facilities for special events Program Performance Measures Payroll submitted by deadline Labor distributions completed by deadline Invoices processed within 2 days of receipt Payments deposited within 1 day of receipt Annual budget submitted by deadline Employee records updated within 3 days of change New hire orientation provided on 1st day of work PAFs turned in by deadline Legal instruments prepared by deadline set by mgmt New leases negotiated by deadline set by mgmt Leases renewed prior to expiration date Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 100% 100% 98% 99% 100% 97% 100% 92% 100% 95% 96% 99% 100% 98% 97% 100% 99% 100% 98% 100% 98% 98% FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% FY2008/2009 Adopted 436,269 57,441 6,255 616,229 34,885 0 683,190 41,956 0 499,965 651,114 725,146 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 81,529 78,509 89,592 81,529 78,509 89,592 0 0 0 418,436 0 0 0 572,605 0 0 0 635,554 499,965 651,114 725,146 9.0 10.0 13.0 14-33 Pima County FY2008/2009 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: CONSTRUCTION MANAGEMENT SERVICES 1000 Function Provide construction management and document review for all Facilities Management projects. Description of Services Represent and protect Pima County's interests by providing construction management from the bidding phase through the end of the construction phase. Review specifications and drawings for contractibility and conformance to Pima County Design Standards during the various phases of design using documents prepared by in-house staff or contracted consultants. Program Goals and Objectives - Minimize cost overruns with the accumulative cost of all non-additive scope changes to within 5% of accepted bid per construction project - Minimize construction schedule overruns to within 110% of original calendar days per contract schedule - Minimize amount of turn-around time for document review Program Performance Measures Reviews completed within 7 days of receipt Cost overruns within 5% of bid Projects completed within 110% of schedule Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2006/2007 Actual FY2007/2008 Estimated 95% 96% 100% 95% 98% 100% FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Planned 98% 100% 100% FY2008/2009 Adopted 123,630 38,737 22,721 159,422 39,136 19,000 44,385 22,554 0 185,088 217,558 66,939 0 0 0 185,088 0 0 0 217,558 0 0 0 66,939 185,088 217,558 66,939 6.8 7.0 5.0 14-34 Pima County FY2008/2009 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: DESIGN 1000 Function Provide interior design and building design project coordination for outsourced services and in-house staff services for new construction and remodel projects. Description of Services Provide interior design services utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction, including some CIP bond projects. Provide building design services, including architectural, mechanical, electrical, plumbing, structural, and civil disciplines, by utilizing both in-house and outsourced professionals for all remodels, tenant improvements, and new construction, excluding CIP bond projects. Program Goals and Objectives - Provide prompt technical support for all Facilities Management department staff related to interior design, building design, and code compliance issues - Develop, publish, and enforce interior design standards and Facilities Management design standards for use by all department staff and outsourced consultants and contractors - Participate in the recruitment, evaluation, selection, and training of new employees who provide interior design services and building design services - Participate in the Solicitation of Qualifications (SOQ) process to identify certified outsourced consultants and licensed contractors to provide interior design goods and services, building design services and remodeling, and tenant improvement construction services - Administer multiple interior design projects for bidding and installation of interior design goods and services - Administer multiple building design projects and produce contract documents for bidding and construction - Coordinate relocation and moving services associated with interior design goods and services Program Performance Measures SOQ submittals evaluated within 7 days of receipt Interior design and design standards updated within identified timetable Direction for interior design and design issues provided within 3 days Various interior design projects provided on time Various remodeling or tenant improvement projects provided on time Various moving projects provided on time Employee interviews scheduled within 7 days of receipt of certified lists Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 91% 89% 95% 95% 100% 100% 93% 95% 100% 92% 94% 95% 95% 100% 100% 92% 95% 95% 97% 100% 100% FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 643,995 115,846 21,156 700,919 84,561 9,900 380,513 114,717 0 780,997 795,380 495,230 156 0 0 156 0 0 0 0 0 780,841 0 0 0 795,380 0 0 0 495,230 780,997 795,380 495,230 16.5 17.0 18.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-35 Pima County FY2008/2009 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: MAINTENANCE & OPERATIONS 1000 Function Provide for Pima County buildings and facilities the required preventive maintenance, repairs, upgrades, replacements, and remodeling according to recommended scheduling for equipment, machinery, and facilities service requests from other County departments. Description of Services Provide preventive maintenance services in accordance with manufacturer's recommendations in order to prolong the life of equipment, maintain warranties, and save money on premature replacement costs. Complete repairs, upgrades, replacements, and remodels in a cost effective and timely manner. Respond in a timely manner to service requests received from Pima County departments and tenants for facility maintenance and repairs. Program Goals and Objectives - Service all equipment at least annually - Keep the required level of personnel doing preventive maintenance (PM) - Abide by the procurement process in a timely manner - Promptly install requested materials and parts - Respond to service requests promptly - Reduce the number of third service requests Program Performance Measures Procurement initiated within 48 hours of request Parts/materials installed within 48 hours of request Service requests responded to within 48 hours Reduction in third service requests Equipment serviced annually Scheduled personnel doing PM FY2006/2007 Actual FY2007/2008 Estimated 94% 93% 96% yes 85% 76% 92% 92% 96% yes 90% 78% FY2008/2009 Planned 100% 100% 100% yes 100% 100% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,117,460 7,689,610 74,922 6,068,548 10,154,169 162,112 6,186,385 9,046,380 2,600 12,881,992 16,384,829 15,235,365 2,379,050 4,596,876 4,106,785 2,379,050 4,596,876 4,106,785 242,503 95,460 155,892 1,825,933 1,397,503 1,397,513 2,068,436 1,492,963 1,553,405 (1,828,969) 0 949,627 9,313,848 0 0 587,670 9,707,320 (340,000) 0 (114,098) 10,029,273 12,881,992 16,384,829 15,235,365 124.3 128.0 131.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-36 Pima County FY2008/2009 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: PARKING GARAGES 1000 Function Operate and provide parking services and preventive maintenance for parking facilities managed by Pima County. Description of Services In accordance with the directive of the Board of Supervisors, provide motor vehicle parking services in eight County facilities in compliance with Administrative Procedure 51-2. Provide timely invoicing of accounts, adhere to financial accounting and tracking standards, and produce revenue for Pima County. Program Goals and Objectives - Complete replacement schedules - Comply with annual state and County audit - Reconcile with the Treasurer's cash balances Program Performance Measures Audit recommendations received Cash reconciled to Treasurer's balance Replacement schedule completed FY2006/2007 Actual FY2007/2008 Estimated 1 78% 75% 0 100% 100% FY2008/2009 Planned 0 100% 100% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 270,330 1,311,555 7,984 242,409 1,425,053 0 255,833 1,797,511 31,000 1,589,869 1,667,462 2,084,344 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 80,962 60,000 118,000 1,548,114 1,698,946 1,764,946 1,629,076 1,758,946 1,882,946 0 0 (39,207) 0 0 0 (91,484) 0 0 0 201,398 0 1,589,869 1,667,462 2,084,344 3.0 4.0 3.0 14-37 Pima County FY2008/2009 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: PLANNING 1000 Function Provide Capital Improvement Project (CIP) delivery, development, and space planning. Description of Services Optimize use of existing County buildings and accurately forecast and plan for future space needs by maintaining present building inventory and projecting future facility needs. CIP Delivery: Utilize project management services to represent the County, facilitate the process, and report on the design, procurement, construction, and commissioning of new capital facilities and capital equipment replacement projects. CIP Development: Develop and maintain necessary reports for the department's annual capital budget requests. Assess scope of development to accurately estimate costs, schedule, and impact of each project. Gather information and formulate needs assessment. Program Goals and Objectives - Complete an update of the annual inventory of space occupancy within first quarter of each fiscal year - Respond to County departments' requests for space programming and planning services within two weeks of evaluation - Complete initial inventory and assessment of capital needs to meet departmental budget development deadlines and the County's CIP Program requirements - Complete project analysis and initial reports to meet departmental budget development deadlines and the County's CIP Program requirements - Prepare final reports to meet departmental budget submission requirements and the County's CIP Program requirements - Keep Facilities Management projects within 5% of the scheduled completion time - Stay within the approved budget for the fiscal year Program Performance Measures Inventory completed within deadlines Project analyses completed within deadlines Final CIP reports completed within deadlines Projects completed within +/- 5% of scheduled date Projects completed within approved budget Space inventory completed by 1st quarter of fiscal year Service requests responded to within 2 weeks Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 81% 93% 100% 94% 100% no 95% 95% 100% 98% 98% yes 100% 100% 100% 100% 100% yes 88% 95% 100% FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 219,588 29,699 2,757 296,237 83,477 5,700 198,743 52,676 0 252,044 385,414 251,419 3 0 0 3 0 0 0 0 0 252,041 0 0 0 385,414 0 0 0 251,419 252,044 385,414 251,419 7.0 7.0 6.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-38 Pima County FY 2008/2009 Adopted Budget Fleet Services Expenditures: 15,888,913 Function Statement: Purchase, maintain, and dispose of cars and light trucks, heavy trucks, and off-road heavy equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, and parts. Mandates: None FTEs Revenues: 62.2 Expenditures by Program Vehicle Acquisition & Disposition 0.11% Fleet Management Administration 29.97% Support Services 33.65% Fleet Parts Supply 11.75% Maintenance & Operations 24.52% Sources of All Funding Department Revenue 100% 14-39 22,135,257 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: FLEET SERVICES Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted FLEET MANAGEMENT ADMINISTRATION 5,076,050 4,398,138 FLEET PARTS SUPPLY 1,687,218 1,713,263 1,867,463 MAINTENANCE & OPERATIONS 3,678,189 3,642,403 3,896,699 SUPPORT SERVICES 5,158,948 4,474,122 5,347,129 12,672 0 18,000 15,613,077 14,227,926 15,888,913 14,214,018 17,209,204 18,970,728 46,458 0 2,500 MAINTENANCE & OPERATIONS 2,196,089 1,500,000 1,958,117 SUPPORT SERVICES 1,175,639 775,000 1,203,912 VEHICLE ACQUISITION & DISPOSITION Total Expenditures 4,759,622 Funding by Source Revenues FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 17,632,204 0 0 (2,019,127) 19,484,204 0 0 (5,256,278) 22,135,257 0 0 (6,246,344) Total Program Funding 15,613,077 14,227,926 15,888,913 14.0 14.0 13.7 4.0 4.0 4.0 Staffing (FTEs) by Program FLEET MANAGEMENT ADMINISTRATION FLEET PARTS SUPPLY MAINTENANCE & OPERATIONS 36.0 37.0 42.5 SUPPORT SERVICES 2.0 2.0 2.0 Total Staffing (FTEs) 56.0 57.0 62.2 14-40 Pima County FY2008/2009 Adopted Budget Program Summary Department: FLEET SERVICES Program: FLEET MANAGEMENT ADMINISTRATION 6001 Function Provide management and direction to all Fleet Services divisions to ensure appropriate stewardship of Pima County's fleet of vehicles and equipment. Description of Services Provide oversight and direction to all divisions. Responsible for budget preparation, mileage rate preparation, contract and IGA execution, procurement requests, accounts payable, accounts receivable, Arizona Motor Vehicle Division license and title requests, Arizona Department of Environmental Quality emissions permits, payroll, and financial forecasts. Program Goals and Objectives - Provide administrative and financial support, management, and direction to all divisions to ensure cost effective maintenance and repair of all County vehicles and equipment . Develop a fleet rate structure that captures actual cost per mile . Increase revenues by rightsizing fleet to maximize cost per mile traveled . Reduce staff time spent researching and collecting data for invoice generation by implementing a fully integrated fleet management system Program Performance Measures Actual fleet cost per mile Rightsizing of departmental fleet completed Staff time saved in research and data collection FY2006/2007 Actual FY2007/2008 Estimated $0.69 81% n/a $0.74 87% n/a FY2008/2009 Planned $0.81 95% 25% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 716,958 4,358,019 1,073 848,276 3,538,862 11,000 795,125 3,957,297 7,200 5,076,050 4,398,138 4,759,622 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES 27,594 40,000 27,594 13,421,875 16,619,204 18,377,029 INTEREST 133,251 100,000 180,000 MISCELLANEOUS 295,543 150,000 154,580 MEMO REVENUE 335,755 300,000 231,525 Operating Revenue Sub-Total 14,214,018 17,209,204 18,970,728 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 (9,137,968) 0 0 (12,811,066) 0 0 (14,211,106) 5,076,050 4,398,138 4,759,622 14.0 14.0 13.7 Total Program Funding Program Staffing (FTEs) 14-41 Pima County FY2008/2009 Adopted Budget Program Summary Department: FLEET SERVICES Program: FLEET PARTS SUPPLY 6001 Function Purchase parts and accessories needed for preventive or unscheduled maintenance of County vehicles and equipment. Description of Services Purchase and supply parts and accessories required to maintain and repair all County motor vehicles and equipment. Program Goals and Objectives - Maintain approximately the same inventory value while increasing the breadth of parts coverage . Achieve 85% or greater of parts availability for mechanic utilization - Remove obsolete parts from inventory in favor of more current inventory . Ensure that parts turnover occurs at least four times per year FY2008/2009 Planned Program Performance Measures FY2006/2007 Actual FY2007/2008 Estimated Needed parts available Inventory turnover per year 79% 3 82% 3 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 154,757 1,532,461 161,263 1,552,000 176,812 1,690,651 1,687,218 1,713,263 1,867,463 46,458 0 2,500 46,458 0 2,500 0 0 1,640,760 0 0 1,713,263 0 0 1,864,963 1,687,218 1,713,263 1,867,463 4.0 4.0 4.0 Total Program Expenditures Program Funding by Source 85% 4 FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-42 Pima County FY2008/2009 Adopted Budget Program Summary Department: FLEET SERVICES Program: MAINTENANCE & OPERATIONS 6001 Function Provide routine and preventive maintenance and repairs to Pima County's fleet of on and off-road licensed vehicles, including cars and light, medium, and heavy trucks. Description of Services Perform routine and unscheduled repairs as needed on cars, light trucks, medium trucks, heavy trucks, and specialized equipment. Provide all resources necessary to accomplish repairs including parts, labor, and outside services. Program Goals and Objectives - Perform scheduled preventive maintenance services on all County vehicles and equipment in an effort to reduce unscheduled repairs - Maximize utilization of fleet mechanic time at a target utilization rate of 75% - Achieve 100% preventive maintenance compliance rate - Achieve the industry standard vehicle-to-mechanic ratio of 25 to 1 within 3 years . Reduce the number of vehicle assigned per mechanic to 60 in fiscal year 2008/2009 Program Performance Measures Preventive maintenance compliance rate Fleet vehicles assigned per mechanic Mechanic utilization rate Scheduled/unscheduled repairs and maintenence performed timely and cost effective FY2006/2007 Actual FY2007/2008 Estimated 97% 73 65% yes 98% 73 68% yes FY2008/2009 Planned 100% 60 75% yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,717,820 1,956,121 4,248 1,969,762 1,672,641 0 2,242,981 1,649,218 4,500 3,678,189 3,642,403 3,896,699 2,190,972 1,500,000 1,958,117 5,117 0 0 Operating Revenue Sub-Total 2,196,089 1,500,000 1,958,117 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 1,482,100 0 0 2,142,403 0 0 1,938,582 3,678,189 3,642,403 3,896,699 36.0 37.0 42.5 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 14-43 Pima County FY2008/2009 Adopted Budget Program Summary Department: FLEET SERVICES Program: SUPPORT SERVICES 6001 Function Provide fuel and maintain a fuel supply infrastructure for the operation of County owned and external customer owned vehicles and equipment. Also manage the rental motor pool for County vehicles. Description of Services Provide and manage the inventory of fuel for County vehicles at various locations throughout the County. Also provide a rental motor pool for County staff to utilize to conduct County business. Program Goals and Objectives - Ensure that a sufficient supply of fuel is available for County vehicles and equipment at all fueling facilities . Procure fuel in the most cost effective method and in compliance with State of Arizona Procurement statutes . Store and dispense fuel in a safe and environmentally correct manner and maintain appropriate records . Provide cost effective commercial fueling contracts in remote areas of the County for departments providing emergency and critical County services - Provide a centralized motor pool to increase vehicle utilization and limit fleet size . Ensure 95% or greater availability of motor pool vehicles for County staff usage - Provide internal customers with a wide range of motor pool vehicles . Increase number of alternative fuel vehicles Program Performance Measures Motor pool vehicle requests fulfilled Above ground storage tanks installed Number of alternative fuel vehicles in fleet Fuel obtained in cost effective/compliant manner FY2006/2007 Actual FY2007/2008 Estimated 90% 0 39 yes 95% 1 100 yes FY2008/2009 Planned 100% 2 400 yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 127,138 5,031,810 120,997 4,353,125 124,209 5,222,920 5,158,948 4,474,122 5,347,129 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL 0 0 1,045,000 158,912 0 158,912 1,016,727 775,000 0 Operating Revenue Sub-Total 1,175,639 775,000 1,203,912 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 0 3,983,309 0 0 3,699,122 0 0 4,143,217 5,158,948 4,474,122 5,347,129 2.0 2.0 2.0 CHARGES FOR SERVICES MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 14-44 Pima County FY2008/2009 Adopted Budget Program Summary Department: FLEET SERVICES Program: VEHICLE ACQUISITION & DISPOSITION 6001 Function Purchase and dispose of all County vehicles and equipment. Description of Services Purchase all vehicles and equipment required by County departments. At the end of a vehicle's useful life sell through internet auction. Program Goals and Objectives - Replace County obsolete/unreliable vehicles and equipment with safe, reliable, and cost efficient vehicles . Average no more than 180 days from time vehicle order placed until the equipment is received . Excluding law enforcement vehicles, vehicles placed in service within 30 days of receipt of vehicle - Dispose of obsolete surplus vehicles and equipment in a timely and cost effective manner . Average no more than 45 days from date vehicle is removed from service to internet auction posting Program Performance Measures Vehicles received within 180 days from order date Vehicles placed in service within 30 days Vehicles meeting auction posting deadline Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) FY2006/2007 Actual FY2007/2008 Estimated 100% 95% 85% 100% 98% 88% FY2006/2007 Actual FY2008/2009 Planned 100% 100% 100% FY2007/2008 Adopted FY2008/2009 Adopted 12,672 0 18,000 12,672 0 18,000 0 0 12,672 0 0 0 0 0 18,000 12,672 0 18,000 0.0 0.0 0.0 14-45 This page intentionally left blank. 14-46 Pima County FY 2008/2009 Adopted Budget Graphic Services Expenditures: 1,953,952 Function Statement: Provide graphic design, printing, and production services to all Pima County departments, County Administration, and the Board of Supervisors. Many of these products are often utilized by other governmental agencies, consultants, and the public. Mandates: None FTEs Revenues: 21.6 Expenditures by Program Graphic Services Design 38.55% Graphic Services Production 61.45% Sources of All Funding General Fund Support 23.49% Department Revenue 76.51% 14-47 1,595,200 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: GRAPHIC SERVICES Expenditures by Program FY2006/2007 Actual GRAPHIC SERVICES DESIGN FY2007/2008 Adopted FY2008/2009 Adopted 0 811,055 753,163 GRAPHIC SERVICES PRODUCTION 2,018,727 1,021,367 1,200,789 Total Expenditures 2,018,727 1,832,422 1,953,952 0 311,000 294,200 GRAPHIC SERVICES PRODUCTION 1,612,691 1,241,000 1,301,000 Total Revenues Net Operating Transfers In/(Out) 1,612,691 597,968 1,552,000 0 1,595,200 0 Funding by Source Revenues GRAPHIC SERVICES DESIGN Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 (191,932) 0 2,018,727 Staffing (FTEs) by Program GRAPHIC SERVICES DESIGN 0 (219,633) 500,055 1,832,422 0 (100,211) 458,963 1,953,952 0.0 7.8 7.8 GRAPHIC SERVICES PRODUCTION 20.6 12.8 13.8 Total Staffing (FTEs) 20.6 20.6 21.6 Note: Beginning in fiscal year 2007/08, Graphic Services Design, formerly the design component of Graphic Services, is a department in the General Fund. The production portion of Graphic Services remained in the internal service fund and the department was renamed Graphic Services Production. 14-48 Pima County FY2008/2009 Adopted Budget Program Summary Department: GRAPHIC SERVICES Program: 1000 GRAPHIC SERVICES DESIGN Function Provide graphic design to all Pima County departments, County Administration, and the Board of Supervisors. Other governmental agencies, consultants, and the public often utilize many of these products. Description of Services Provide graphic design, computer graphics, desktop publishing, technical illustration, cartography, displays, and Web-site design and development services. Serve as the County Webmaster. Utilize traditional and digital art media and illustration techniques, and manage all stages of publication production including layout, design, typography, editing, proofing, pre-press and printing processes, and costs. Other services include digital imaging, signage design, and the production of large exhibits. Program Goals and Objectives - Increase revenues . Increase graphic designer billable hours . Increase County staff awareness of Administrative Procedure 3-15 . Create a quality control process - Maintain a secure and united workforce . Enhance lines of communication between work force and management . Hold monthly departmental meetings to share information - Increase customer service satisfaction . Implement a job tracking system to provide immediate status reports . Receive ratings of good or better for overall customer satisfaction on 90% of survey responses Program Performance Measures Graphic designer time billed Survey responses of very good or better for overall customer satisfaction Job tracking system implemented Program Expenditures by Object FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 55% n/a 60% 90% 62% 95% no no yes FY2006/2007 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2007/2008 Adopted FY2008/2009 Adopted 0 0 0 520,405 285,650 5,000 479,010 274,153 0 0 811,055 753,163 CHARGES FOR SERVICES 0 310,000 293,200 MISCELLANEOUS 0 1,000 1,000 Special Programs Revenue Sub-Total 0 311,000 294,200 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 500,055 0 0 458,963 0 811,055 753,163 0.0 7.8 7.8 Total Program Expenditures Program Funding by Source Revenues Total Program Funding Program Staffing (FTEs) 14-49 Pima County FY2008/2009 Adopted Budget Program Summary Department: GRAPHIC SERVICES Program: 1000 GRAPHIC SERVICES PRODUCTION Function Provide high-speed digital black & white and color printing/copying, including file manipulation; offset printing; finishing and bindery services. Provide color and black & white large-format scanning and printing, and provide bindery services. The public, other governmental agencies and consultants often utilize these products. Description of Services Provide high-speed digital black & white and color printing/copying, including file manipulation, and offset press printing. Provide finishing and bindery services including collating, folding, and comb, velo, coil, tape, and steel edge binding, and drilling, punching, and numbering services. Provide forms design, high-speed digital color and black & white scanning, file manipulation, large format scan/ copy/print, and drymounting onto foam core. Provide pick-up and delivery service to all downtown County departments. Program Goals and Objectives - Increase revenues . Process more jobs by improving turn-around time by process improvement and improved communication . Increase County staff awareness of Administrative Procedure 3-15 via e-mail and memorandums . Create a quality control process . Secure I.G.A. with other local governmental entities - Maintain a secure and united workforce . Enhance lines of communication between work force and management . Hold monthly departmental meetings to share information - Increase customer service satisfaction . Implement a job tracking system to provide immediate status reports . Complete no less than 85% of standard press jobs within 10 working days . Receive ratings of good or better for overall customer satisfaction on 90% of survey responses Program Performance Measures Quality Control - Percent of jobs reworked Survey responses of very good or better for overall customer satisfaction Press jobs ready in 10 days Job tracking system implemented Secure new I.G.A. FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated n/a n/a 3% 90% 2% 95% n/a no n/a 75% no n/a 85% yes 1 Program Expenditures by Object FY2006/2007 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,061,159 943,868 13,700 631,632 387,035 2,700 723,052 477,737 0 2,018,727 1,021,367 1,200,789 1,568,920 1,240,000 1,300,000 43,771 1,000 1,000 1,612,691 1,241,000 1,301,000 597,968 0 0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted FY2008/2009 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (191,932) 0 0 (219,633) 0 0 (100,211) 0 2,018,727 1,021,367 1,200,789 20.6 12.8 13.8 14-50 Pima County FY 2008/2009 Adopted Budget Natural Resources, Parks & Recreation Expenditures: 17,131,825 Function Statement: Manage Pima County natural resources, urban parks, and recreational programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Mandates: None FTEs Revenues: 293.0 Expenditures by Program Urban Park Operations 45.28% Departmental Services Development 8.96% 2.26% Geographic/ Multimedia 0.31% Natural Resource Parks 18.43% Planning 0.50% Recreation 24.26% Sources of All Funding Department Revenue 6.62% General Fund Support 91.43% 14-51 Fund Balance Decrease 1.95% 1,133,636 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: NATURAL RESOURCES, PARKS & RECREATION Expenditures by Program DEPARTMENTAL SERVICES DEVELOPMENT FY2006/2007 Actual FY2008/2009 Adopted 1,476,444 1,657,552 1,535,455 107,891 324,562 386,454 1,505 3,000 52,936 2,654,797 3,172,086 3,157,216 GEOGRAPHIC / MULTIMEDIA NATURAL RESOURCE PARKS FY2007/2008 Adopted PLANNING 82,600 107,441 86,324 RECREATION 3,106,933 3,739,276 4,157,008 URBAN PARK OPERATIONS 7,708,465 8,192,185 7,756,432 15,138,635 17,196,102 17,131,825 89,536 Total Expenditures Funding by Source Revenues DEPARTMENTAL SERVICES 286,230 72,000 DEVELOPMENT 426,234 75,000 75,000 NATURAL RESOURCE PARKS 689,277 583,746 553,150 2,650 2,600 0 RECREATION PLANNING 330,775 283,350 283,350 URBAN PARK OPERATIONS 208,075 139,025 132,600 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 1,943,241 0 0 (471,536) 13,666,930 1,155,721 0 0 337,050 15,703,331 1,133,636 0 0 334,000 15,664,189 Total Program Funding 15,138,635 17,196,102 17,131,825 18.0 18.0 19.0 8.5 8.5 9.0 Staffing (FTEs) by Program DEPARTMENTAL SERVICES DEVELOPMENT GEOGRAPHIC / MULTIMEDIA 0.0 0.0 1.0 NATURAL RESOURCE PARKS 36.4 40.3 47.3 PLANNING 2.5 2.5 2.0 82.5 95.9 94.8 URBAN PARK OPERATIONS 113.9 118.6 119.9 Total Staffing (FTEs) 261.8 283.8 293.0 RECREATION 14-52 Pima County FY2008/2009 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: DEPARTMENTAL SERVICES 1000 Function Provide management, leadership, and strategic and master planning for a very large parks and natural resource system. Provide and oversee accounts payable, accounts receivable, payroll, human resources, and contract administration services. Description of Services Work with other programs and departments in planning urban parks, natural resource parks, and recreation programs. Act as department representative at interdepartmental and intergovernmental relations meetings. Prepare the department for the addition of new parcels of land purchased for the preservation of Pima County's unique heritage and diverse wildlife. Create good first impressions while providing greeting and assistance services to customers visiting the Natural Resources, Parks & Recreation (NRPR) headquarters complex. Provide training for new employees and ongoing training in Synergen, purchasing, and internal policies. Perform research upon request for the Board of Supervisors, County administration, and other entities both public and private. Review research performed by the Natural Resources program. Work with the Capital Improvement Program team to ensure they remain on budget. Administer and monitor grants and contracts. Prepare and oversee the department budget. Program Goals and Objectives - Build high quality Environmental Management Systems - Reduce waste and conserve energy through recycling - Improve information technology capabilities and data collection - Develop environmental accounting processes Program Performance Measures Environmental Management Systems tested Tons of paper recycled Facilities with public wireless access Work orders which capture park environmental costs FY2006/2007 Actual FY2007/2008 Estimated 1 2 1 10 2 2 2 30 FY2008/2009 Planned 2 4 3 50 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,039,282 371,873 65,289 1,178,865 423,389 55,298 1,143,277 324,378 67,800 1,476,444 1,657,552 1,535,455 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total MISCELLANEOUS Special Programs Revenue Sub-Total (333) 254,163 2,000 0 0 0 253,830 2,000 0 32,400 70,000 70,000 32,400 70,000 70,000 INTERGOVERNMENTAL 0 0 19,536 Grant Revenue Sub-Total 0 0 19,536 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (10,485) 1,200,699 0 0 (21,000) 1,606,552 0 0 (21,000) 1,466,919 1,476,444 1,657,552 1,535,455 18.0 18.0 19.0 14-53 Pima County FY2008/2009 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: DEVELOPMENT 1000 Function Manage and implement various planning, design, and construction projects which include Capital Improvement Programs (CIP)/Bond and a number of grant and other funded capital projects. This responsibility includes the management of professional consultant and construction contracts and the development of related intergovernmental agreements and grants, as well as coordination with other jurisdictions, agencies, and County departments. Description of Services Plan, design, and develop trails, open space, and land use considerations. Administer and manage the CIP and various other funded capital projects. Program Goals and Objectives - Meet all CIP program requirements - Comply with all regulatory agency standards - Identify, establish, and complete federal and state funded projects Program Performance Measures CIP standards met Regulatory agency standards met Federal and state program standards met Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 100% 100% 100% 100% 100% 100% FY2006/2007 Actual FY2008/2009 Planned 100% 100% 100% FY2007/2008 Adopted FY2008/2009 Adopted 146,152 (52,596) 14,335 35,402 279,160 10,000 5,562 329,117 51,775 107,891 324,562 386,454 0 0 0 413,979 75,000 75,000 12,255 0 0 426,234 75,000 75,000 0 0 (426,234) 107,891 0 0 175,000 74,562 0 0 225,000 86,454 107,891 324,562 386,454 8.5 8.5 9.0 Revenues Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-54 Pima County FY2008/2009 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: GEOGRAPHIC / MULTIMEDIA 1000 Function To provide graphics, multimedia, and geographic engineering services suited to Pima County Natural Resources, Parks and Recreation's parks, natural resources, recreation programs, environmental education, and ranches. Description of Services Provide technologies and systems enabling the generation and retrieving of 2D & 3D models of existing real life landscapes in a way suitable for computer graphics and multimedia applications. Concentrate, create, and build tomorrow's graphics, animation, and multimedia software through the use of computer graphics and multimedia engineering. Program Goals and Objectives - Increase the use of graphics programs and multimedia projects - Educate staff in the use of graphics, animation, computer vision, pattern recognition, and multimedia techniques - Encourage improvisations and channeling of opinions in graphics and multimedia through creative and unique ideas Program Performance Measures Graphics programs used Requests for innovative Web pages Requests for multimedia projects Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2006/2007 Actual FY2007/2008 Estimated 5 13 1 7 18 3 FY2006/2007 Actual FY2008/2009 Planned 9 27 4 FY2007/2008 Adopted FY2008/2009 Adopted 0 1,505 0 0 3,000 0 28,928 12,600 11,408 1,505 3,000 52,936 0 0 0 1,505 0 0 0 3,000 0 0 0 52,936 1,505 3,000 52,936 0.0 0.0 1.0 14-55 Pima County FY2008/2009 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: NATURAL RESOURCE PARKS 1000 Function Manage, maintain, and protect natural resource areas, mountain parks, open space lands, and cultural resource lands, and educate the public about the uses of them. Description of Services Manage and protect mountain parks, natural preserves, special use areas, trails, trailheads, open space, and cultural resource sites. Develop an invasive species management program. Program Goals and Objectives - Increase the level of public participation in environmental education programs - Document new open space properties - Develop new management plans for open space properties - Routinely monitor and maintain non urban trail system and associated trail heads - Monitor and provide operations and maintenance support for new cultural resource lands Program Performance Measures Environmental education program participants Miles of trails maintained Acres of park, ranch, open space, and cultural resource lands maintained Comprehensive management plans completed FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 13,550 21 122,255 16,000 25 152,000 18,000 40 172,000 3 5 5 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,505,005 1,013,338 136,454 1,703,748 1,333,338 135,000 1,925,901 1,215,315 16,000 2,654,797 3,172,086 3,157,216 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES 7,400 0 0 159,506 170,000 153,000 FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total INTEREST 95 0 0 70,465 52,400 47,000 237,466 222,400 200,000 19,656 0 0 357,238 300,000 300,000 376,894 300,000 300,000 INTERGOVERNMENTAL 49,917 61,346 53,150 MISCELLANEOUS 25,000 0 0 74,917 61,346 53,150 0 0 (31,727) 1,997,247 0 0 183,050 2,405,290 0 0 130,000 2,474,066 2,654,797 3,172,086 3,157,216 36.4 40.3 47.3 MISCELLANEOUS Special Programs Revenue Sub-Total Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-56 Pima County FY2008/2009 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: PLANNING 1000 Function Prepare and execute plans for parks, open space preserves, trails, and green areas. Review rezoning requests, specific plans, subdivision plats, and development plans to protect trails and park space. Secure access to public lands. Analyze and assist with the acquisition of park land, open space, and trail corridors. Manage capital projects and administer the in-lieu park fees program. Description of Services Review and comment on rezonings, specific plans, subdivision plats, and development plans to secure parks, open spaces, and trails through the development process. Administer all aspects of Eastern Pima County Trail System Master Plan. Manage the Recreation Areas in Residential Subdivisions. Review and comment on State Land applications, County right-of-way, and easement abandonments. Prepare master plans for parks, open space, trails, and greenways. Prepare management plans for open space properties. Analyze and participate in the acquisition of park land, open space, and trail corridors. Secure access to public lands. Provide information to the public; provide technical assistance to other jurisdictions; prepare bond program requests; prepare grants and raise funds; draft ordinances, resolutions, leases, memorandums of understandings, and intergovernmental agreements. Conduct legislative analysis and develop park, open space, and trail policy. Construct trails and trailheads, and manage the department’s trails and open space program. Program Goals and Objectives - Secure trail corridors, park land, and open space through the development review process - Implement and periodically update the Eastern Pima County Trail System Master Plan - Resolve access challenges to the public lands that surround Tucson - Prepare management plans for new open space properties as they are acquired - Design public facilities on newly acquired open space properties Program Performance Measures Development review process completed Eastern Pima County Trail System Master Plan updated Challenges to newly acquired public lands resolved Management plans prepared for newly acquired public lands Public facilities designed on newly acquired open space properties Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated n/a n/a yes yes yes yes n/a n/a yes yes yes yes n/a yes yes FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 67,961 8,209 6,430 85,928 21,513 0 35,850 43,484 6,990 82,600 107,441 86,324 CHARGES FOR SERVICES 2,650 2,600 0 Operating Revenue Sub-Total 2,650 2,600 0 0 0 0 79,950 0 0 0 104,841 0 0 0 86,324 82,600 107,441 86,324 2.5 2.5 2.0 Total Program Expenditures Program Funding by Source Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-57 Pima County FY2008/2009 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: RECREATION 1000 Function Operate community centers, swimming pools, art and leisure classes, fairs, a performing arts center, a boxing gym, and three shooting ranges. Description of Services Provide special interest classes, workshops, garden/arts and crafts/antique fairs, aquatics, sporting events, skill contests, teen dances, outdoor education, shooting sports, camping, hiking, community nutrition programs, related social services, and special events. Offer room rentals, performing arts space, and cooperative management with other agencies and private nonprofit groups. Offer activities to meet the unique interests of various age groups and populations. Offer age-appropriate, supervised activities in a welcoming and safe environment. Program Goals and Objectives - Design and implement education, recreation, and leisure programs at all sites, with a focus on the environment - Minimize accidents and injuries to recreational users - Minimize regulatory fines by meeting requirements of state, federal, and County regulations - Ensure safety of all participants through safety training seminars Program Performance Measures Recreation/community centers operated Recreation/community center participants Swimming pools operated Aquatics program participants Antique fairs participants Shooting range users Volunteer hours Notices of significant regulatory violation Notices of minor regulatory violation Regulatory fines Staff safety training seminars held Accidents reported within 2 days Serious injuries requiring ambulance FY2006/2007 Actual FY2007/2008 Estimated 18 243,244 10 128,695 49,814 16,298 24,160 0 0 $0 3 92% 3 18 280,000 10 130,000 50,000 17,000 20,000 0 0 $0 4 95% 2 FY2008/2009 Planned 20 300,000 10 135,000 52,000 17,000 20,000 0 0 $0 5 100% 2 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,433,521 572,069 101,343 3,089,781 573,395 76,100 3,292,670 864,338 0 3,106,933 3,739,276 4,157,008 322,372 279,350 279,350 2,975 4,000 4,000 325,347 283,350 283,350 3,226 0 0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 3,226 0 0 2,202 0 0 2,202 0 0 0 0 (3,090) 2,779,248 0 0 0 3,455,926 0 0 0 3,873,658 3,106,933 3,739,276 4,157,008 82.5 95.9 94.8 14-58 Pima County FY2008/2009 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: URBAN PARK OPERATIONS 1000 Function Manage, operate, and maintain Pima County's urban park system including Pima County's Sportspark, river parks system (in partnership with the Pima County Regional Flood Control District), and trailheads. Manage and support the intergovernmental agreements with four school districts. Provide maintenance, repair, and construction support for all parks, facilities, open space properties and ranches, and cultural resource sites throughout Pima County. Coordinate and schedule 96 ball fields, of which 66 are lighted, for sports leagues and special events. Description of Services Manage, operate, and maintain 43 parks, with 96 ball fields (66 lighted) while scheduling and coordinating with various sports organizations using the ball fields. Provide skilled maintenance support for 15 recreation/fine arts centers, various open space properties and ranches, natural resource parks and preserves, nine public swimming pools, various government and community buildings, and water works systems (over 250 wells) throughout Pima County. Maintain the grounds of the downtown government complex. Update, coordinate, and implement a comprehensive division safety program. Program Goals and Objectives - Develop preventative maintenance schedules for capitalized assets through the Synergen module to improve safety, reduce long term maintenance costs, and prolong the life expectancy of assets - Develop cyclic maintenance for asphalt paths, parking lots, and entrance roads and secure funding for program to improve safety and prolong life expectancy - Develop replacement programs for playground structures; bring playgrounds up to national standards and guidelines; install shade canopies over structures, and make them ADA accessible - Remove graffiti within 72 hours at least 85% of the time Program Performance Measures Miles of river parks maintained Urban parks operated and maintained Lighted ball fields operated, maintained, and scheduled Ball fields operated, maintained, and scheduled Graffiti removed within 72 hours at parks Park playgrounds replaced per year FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 31.75 41 50 32.05 41 63 33.55 43 66 85 75% 1 90 80% 0 96 85% 1 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,690,054 2,592,648 425,763 5,305,686 2,657,454 229,045 5,342,477 2,390,955 23,000 7,708,465 8,192,185 7,756,432 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 27,402 0 0 124,645 112,025 103,700 56,028 27,000 28,900 208,075 139,025 132,600 0 0 0 7,500,390 0 0 0 8,053,160 0 0 0 7,623,832 7,708,465 8,192,185 7,756,432 113.9 118.6 119.9 Supplemental Packages Approved Supplemental Package F - Sportspark Proposal - is associated with this program. Partial funding of this package provides $350,000 for personal services and $150,000 for supplies and services to operate this facility. The package requested a total of $1,197,803 of expenditures ($632,503 for personal services, $480,300 for supplies and services, and $85,000 in capital). Data presented on this page includes $500,000 in additional expenditures. 14-59 This page intentionally left blank. 14-60 Pima County FY 2008/2009 Adopted Budget Public Works Administration Expenditures: 95,000 Function Statement: Provide administrative services and cultural resources services and direct the real property function for the departments within the Public Works functional area. Mandates: None FTEs Revenues: 38.4 0 Note: Expenditure percentages for Administration, Cultural Resources, and Real Property are shown only for illustrative purposes, as all of the costs of these programs except $95,000 of Cultural Resources are transferred to other Public Works departments. Expenditures by Program Administration 27.56% Real Property 56.08% Cultural Resources 16.36% Sources of All Funding General Fund Support 2.30% Cost Transfers to Other Public Works Departments 97.70% 14-61 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: PUBLIC WORKS ADMINISTRATION Expenditures by Program FY2006/2007 Actual ADMINISTRATION CULTURAL RESOURCES REAL PROPERTY Total Expenditures FY2007/2008 Adopted FY2008/2009 Adopted 0 0 0 71,500 100,000 95,000 3 0 0 71,503 100,000 95,000 Funding by Source Revenues ADMINISTRATION 750 0 0 REAL PROPERTY 3,085 0 0 Total Revenues Net Operating Transfers In/(Out) 3,835 0 0 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 67,668 0 0 100,000 0 0 95,000 Total Program Funding 71,503 100,000 95,000 Staffing (FTEs) by Program ADMINISTRATION 7.5 9.0 9.5 CULTURAL RESOURCES 6.0 7.0 6.9 REAL PROPERTY 22.0 21.5 22.0 Total Staffing (FTEs) 35.5 37.5 38.4 14-62 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: 1000 ADMINISTRATION Function Provide administrative direction and support services to departments within the Public Works functional area. Description of Services Manage capital projects, community relations, and other administrative services. Provide administration, management, and planning to Real Property Services, Cultural Resources & Historic Preservation Services, Geographic Information Services, Capital Improvement Program, and all departments within the Public Works functional area. Oversee, guide, and direct as necessary the implementation of County policies, capital projects, community relations, and other administrative services. Provide management and administrative support to regional planning efforts, the four County consortium, and the sister region of Puerto Penasco, Mexico. (Note: The program’s expenditures will be allocated in full to the other departments in the Public Works functional area. Therefore, all budgeted expenditures will net to zero.) Program Goals and Objectives - Ensure quality public service by providing efficient and effective management services to the Public Works departments - Coordinate efforts of Public Works departments in support of the Public Works mission and vision - Coordinate and facilitate the collaboration between the Public Works departments - Manage Public Works departments to measurable progress in providing professional, progressive, fiscally responsible, and timely services to Pima County - Assist and coordinate regional development and planning efforts among Pima County and Cochise, Santa Cruz, and Pinal counties and Puerto Penasco, Mexico Program Performance Measures Each department's strategic plan and work plan updated annually and reviewed at mid-year Reports obtained from each department detailing activities related to providing progressive, fiscally responsible, and timely services Joint projects undertaken and completed FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 100% 100% 100% 100% 100% 100% 10 6 5 Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total 750 0 0 750 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7.5 9.0 9.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 (750) Total Program Funding Program Staffing (FTEs) 14-63 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: 1000 CULTURAL RESOURCES Function Provide management, technical, and administrative services to all County departments and the public ensuring compliance with federal, state, and County historic preservation laws and policies. Manage County historic preservation bond projects. Promote cultural resource conservation and implement historic preservation projects throughout Pima County. Description of Services Review all County Capital Improvement Program projects, review all private sector development proposals and plans, manage and protect County owned cultural resources. Procure and administer grants, provide public information and heritage education, develop and implement Sonoran Desert Conservation Plan (SDCP) policies for cultural resources and ranching, develop and implement 1997 and 2004 bond program historic preservation projects, assist designation of the Santa Cruz Valley National Heritage Area. Program Goals and Objectives - Review and ensure compliance of County and private sector development projects - Implement mitigation measures - Implement the 1997 and 2004 Historic Preservation Bond program - Define project scopes of work for cultural resources services contracts - Procure additional grant funds - Develop and implement SDCP cultural resources and ranch conservation goals and policies - Manage and protect County owned cultural resources - Develop plans for Cultural Resources and Open Space preservation - Work toward congressional designation of the Santa Cruz Valley National Heritage Area Program Performance Measures Compliance actions for County projects Compliance reviews for private development Preservation bond funds expended Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated FY2008/2009 Planned 150 100 $8,579,517 100 100 $4,385,000 100 150 $4,000,000 FY2006/2007 Actual Total Program Funding Program Staffing (FTEs) FY2008/2009 Adopted 179,374 (109,087) 1,213 100,000 0 0 94,956 44 0 71,500 100,000 95,000 0 0 0 0 0 71,500 0 0 100,000 0 0 95,000 71,500 100,000 95,000 6.0 7.0 6.9 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2007/2008 Adopted 14-64 Pima County FY2008/2009 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: 1000 REAL PROPERTY Function Direct and administer the real property function for Pima County departments. Description of Services Provide appraisal, acquisition, relocation, property management, and property disposal services to Pima County departments. License the use of County rights-of-way for encroachments and water franchises. (Note: It is intended that the program's expenditures will be allocated in full to the other departments in the Public Works functional area. Therefore, all budgeted expenditures net to zero.) Program Goals and Objectives - Track the number of appraisals and acquisitions per year . Achieve 65% compliance for insurance on licenses - Monitor all expenditures and charge expenditures to Public Works departments in an accurate and timely manner Program Performance Measures Appraisals/Nominals per year Acquisition agreements per year Escrow closings per year Percent compliance for insurance on licenses Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2006/2007 Actual FY2007/2008 Estimated 286 152 127 60% 300 350 295 65% FY2006/2007 Actual 205,145 (210,371) 5,229 FY2008/2009 Planned 300 350 295 65% FY2007/2008 Adopted FY2008/2009 Adopted 0 0 0 0 0 0 3 0 0 3,085 0 0 3,085 0 0 0 0 0 0 0 0 0 0 0 3 0 0 22.0 21.5 22.0 Total Program Expenditures Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 (3,082) Total Program Funding Program Staffing (FTEs) 14-65 This page intentionally left blank. 14-66 Pima County FY 2008/2009 Adopted Budget Regional Flood Control District Expenditures: 12,544,587 FTEs Revenues: 26,005,869 67.0 Function Statement: Protect public health, safety, and welfare by implementing structural flood control solutions and provide comprehensive nonstructural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County's Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties; 11-257: Flood Water Control Works, Tax Levy; Title 48, Chapter 21: Flood Control Districts; and Pima County Code Title 16: Floodplain and Erosion Hazard Management Expenditures by Program Capital Improvement 1.52% Riparian Protection 15.80% Flood Control Support 31.19% Regulatory 8.29% Infrastructure 29.23% Hazard Mitigation 13.97% Sources of All Funding Department Revenue 100% 14-67 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: REGIONAL FLOOD CONTROL DISTRICT Expenditures by Program CAPITAL IMPROVEMENT FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 694,550 298,624 4,591,716 4,878,731 3,912,270 0 2,126,386 1,752,141 4,810,989 7,084,841 3,667,134 REGULATORY 2,886,863 1,075,742 1,039,786 RIPARIAN PROTECTION 1,340,983 1,610,361 1,982,378 14,325,101 17,074,685 12,544,587 23,346,243 25,433,208 25,638,399 1,430,924 4,500,000 0 408 0 0 162,125 165,000 367,470 FLOOD CONTROL SUPPORT HAZARD MITIGATION INFRASTRUCTURE Total Expenditures 190,878 Funding by Source Revenues FLOOD CONTROL SUPPORT INFRASTRUCTURE REGULATORY RIPARIAN PROTECTION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 24,939,700 (15,764,857) 30,098,208 (11,401,261) 26,005,869 (10,787,716) 0 5,150,258 0 (1,622,262) 0 (2,673,566) 14,325,101 17,074,685 12,544,587 14.0 9.0 7.0 Staffing (FTEs) by Program CAPITAL IMPROVEMENT FLOOD CONTROL SUPPORT 4.0 8.0 8.0 HAZARD MITIGATION 0.0 14.0 11.5 INFRASTRUCTURE 0.0 13.4 13.5 REGULATORY 30.0 18.0 17.0 RIPARIAN PROTECTION 15.0 13.0 10.0 Total Staffing (FTEs) 63.0 75.4 67.0 14-68 Pima County FY2008/2009 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 CAPITAL IMPROVEMENT Function Manage the development and construction of Capital Improvement Projects (CIP) for the Flood Control District. This includes the initiation, planning, monitoring and control, execution, and closing of District's CIP. Description of Services Design and construct flood control improvements along the major watercourses, including bank protection, levee, detention basins, environmental restoration, and linear park improvements. Prepare feasibility studies/concept design reports for flood control projects including reports and studies to obtain federal and state funds and grants for flood control and environmental restoration projects. Participate with other agencies and departments for construction of major flood control and environmental restoration projects. Provide comprehensive review and monitoring of construction to ensure project quality and compliance with project specifications. Program Goals and Objectives - Initiate and deliver the Flood Control Bond Programs and other CIP projects, monitor the progress of each project, and control the successful planning, design, construction, and closing of each project - Implement and train division staff to develop constructible projects by utilizing value engineering to optimize design, monitor construction costs during design and construction, and provide project specifications that assure quality and utilize proper procurement practices Program Performance Measures Bond projects completed on schedule and budget Projects constructed within 5% of engineer's cost estimate 1997 bond projects completed 2004 bond projects completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2007/2008 Estimated 75% 70% 90% 75% 90% 82% 85% 10% 90% 15% 90% 30% FY2006/2007 Actual Total Program Funding Program Staffing (FTEs) FY2007/2008 Adopted FY2008/2009 Adopted 808,453 (132,516) 18,613 438,381 (148,157) 8,400 315,555 (132,677) 8,000 694,550 298,624 190,878 0 0 0 0 694,550 0 298,624 0 190,878 694,550 298,624 190,878 14.0 9.0 7.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) FY2008/2009 Planned FY2006/2007 Actual 14-69 Pima County FY2008/2009 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 FLOOD CONTROL SUPPORT Function Direct, lead, and support the district floodplain management and flood control activities in the incorporated and unincorporated areas of Pima County by maintaining a fiscally responsible, environmentally conscientious, and multi-objective approach to managing regional watercourses, floodplains, water resources, and riparian habitats. Description of Services Provide leadership, financial management, and personnel for district operations. Provide direction and set policies for short range and long range regional flood control planning. Provide administrative support services to procure, manage, and audit contracts and services for the district. Ensure that district activities conform to federal and state laws, flood insurance standards, and floodplain management goals. Ensure the District meets the Federal Emergency Management Agency (FEMA) goals for local flood control activities and programs to prevent flood damage and mitigate potential flood hazards resulting in lower flood insurance rates to residents and businesses and making the community eligible for flood mitigation grants and disaster assistance. Program Goals and Objectives - Operate the District in a responsible manner that is protective of public safety, reduces future flood hazards, and meets Federal Flood Insurance Program goals . Be rated as a top community in floodplain management and flood prevention as determined by FEMA’s Community Rating System allowing residents and businesses to obtain flood insurance premium discounts - Provide up-to-date, accurate floodplain information to the general public and municipalities in the County including providing digital mapping and GIS information on floodplains, water resources, and associated comprehensive planning data for flood control . Provide a regional flood control plan and long-term flood prevention strategy and implementation plan Program Performance Measures Divisions that developed a one-year and five-year operating plan Projects with no discrepancies in schedule or budget A class 5 or better in the National Flood Insurance Program's Community Rating System Savings on Flood Insurance premiums in Pima County Total Flood Insurance policies in Pima County FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 0 2 3 25% yes 50% yes 70% yes 20% 20% 25% 2,543 2,700 2,900 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,814,940 2,680,124 96,652 2,168,237 2,710,494 0 1,337,648 2,574,622 0 4,591,716 4,878,731 3,912,270 22,738,616 25,112,708 25,332,649 9,214 0 0 CHARGES FOR SERVICES 226,068 100,000 175,000 INTEREST 278,317 200,000 100,000 94,028 20,500 30,750 23,346,243 25,433,208 25,638,399 (15,764,857) (11,401,261) (10,787,716) 0 (2,989,670) 0 (9,153,216) 0 (10,938,413) 4,591,716 4,878,731 3,912,270 4.0 8.0 8.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues TAXES INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-70 Pima County FY2008/2009 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 HAZARD MITIGATION Function Provide flood hazard mapping and information resources to protect Pima County residents from flooding and associated hazards. Conduct long-range planning services to promote wise and environmentally sound developments in and adjacent to flood hazard areas. Ensure compliance with federal, state, and local regulations for development projects impacting Pima County regional watercourses, floodplains, and riparian areas. Description of Services Provide compliance with floodplain management regulation and emergency preparedness as required to meet federal and state laws and local mandates governing floodplains. Review plans, issue permits, perform investigations, conduct hydrologic and hydraulic studies, interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Escalating private development activities have increased for both the number of permits issued annually and floodplain status inquiries for refinancing, subdivision plan reviews, and compliance investigations. Conduct comprehensive river and basin management studies and prepare financial program reports. Coordinate management of the Flood Insurance Rate Maps, the Community Rating System, and flood hazard mitigation and emergency repair activities with FEMA. Provide the following core services: conduct and review flood insurance studies; review development plans for compliance; coordinate mapping changes flood hazard mitigation efforts with FEMA; participate in the National Flood Insurance Program and the Community Rating Systems; initiate flood education and awareness activities; identify, plan, and study needs; prepare plans or studies, develops scopes of works, and oversees work to completion; prepare annual report; and prepare Five Year Comprehensive Report. Program Goals and Objectives - Discourage development in flood and erosion hazard areas - Encourage natural resource protection - Continue participating in the Flood Insurance Program - Identify cost-effective solutions to flood and erosion hazards - Encourage interagency cooperation - Meet or exceed state and federal requirements for preserving and protecting environmental resources, including those mandated by the Threatened and Endangered Species Act and the Sonoran Desert Conservation Plan Program Performance Measures Development project plans that are received, logged in, and reviewed within time frame established by Pima County Development Services FEMA reviews received, logged in, and reviewed within a four-week period Floodplain residents that receive informational and/or educational materials, e.g. floodplain map change notices, educational brochures Acres of watersheds studied annually to update flood hazard information Linear miles of rivers studied and reviewed annually Rezonings and plans that provide for natural washes and preserve floodplains Program Expenditures by Object FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 70% 80% 85% n/a 50% 60% 20% 25% 95% 60,000 150,000 175,000 25 60% 50 60% 75 75% FY2006/2007 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2007/2008 Adopted FY2008/2009 Adopted 0 0 0 942,128 1,178,658 5,600 897,779 852,662 1,700 0 2,126,386 1,752,141 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 0 0 2,126,386 0 1,752,141 0 2,126,386 1,752,141 0.0 14.0 11.5 Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 14-71 Pima County FY2008/2009 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 INFRASTRUCTURE Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive maintenance, operation, and development of flood control infrastructure through a balanced, multi-objective approach to managing regional watercourses, floodplains, and storm water resources. Description of Services Inspect, construct, and maintain flood control facilities. Develop operation and maintenance plans for flood control infrastructure including emergency preparedness and incorporating environmentally sensitive solutions for flood control. Coordinate maintenance activities with external departments and agencies at the city, County, state, and federal levels. Develop and maintain an Asset Management Program containing a complete inventory of all district flood control and related infrastructure including real property, bank protection, drainage ways, easements, and other flood conveyance structures. Develop plans for the operation and maintenance of the real property including coordination with other County departments and local and state agencies. Program Goals and Objectives - Provide inspection and maintenance of flood control improvements for the benefit of County residents that embody sound maintenance principles in a cost effective manner - Establish data management procedures that provide support to the various programs within the District including data sources as well as geographic information data sources Program Performance Measures District property inventoried in geographical information system (GIS) database Infrastructure assets inventoried in GIS database Assets inventoried Subdivision Release of Assurance inspections completed within 10 days of request Infrastructure inventory inspected annually FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated n/a 75% 80% n/a n/a n/a 75% 5,000 95% 80% 5,500 100% n/a 33% 66% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 403,129 4,398,776 9,084 1,152,166 5,921,975 10,700 1,729,400 1,905,234 32,500 4,810,989 7,084,841 3,667,134 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL Operating Revenue Sub-Total 1,430,924 4,500,000 0 1,430,924 4,500,000 0 0 0 0 0 3,380,065 0 2,584,841 0 3,667,134 4,810,989 7,084,841 3,667,134 0.0 13.4 13.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-72 Pima County FY2008/2009 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 REGULATORY Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive compliance plans and customer service programs through a balanced, fiscally responsible, multi-objective approach to managing local and regional watercourses, floodplains, and riparian resources. Description of Services Ensure compliance with floodplain management regulations as required by federal and state laws and local mandates governing floodplains. Implement a regulatory permitting and compliance program to provide information and outreach services explaining floodplain requirements. Review applications, plans, and engineering studies for conformance with standards and requirements, and issuing permits if acceptable. Perform site investigations in order to verify that improvements were constructed in compliance with the Floodplain and Erosion Hazard Management Ordinance and initiate enforcement activities for construction not in compliance. Conduct hydrologic and hydraulic studies. Interface with other governmental agencies, instill public awareness, and respond to flood events. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Program Goals and Objectives - Meet or exceed federal and state requirements for floodplain management, including those mandated for participation in the National Flood Insurance Program - Ensure that development activities in flood hazard areas are in compliance with federal and state laws and the Floodplain and Erosion Hazard Management Ordinance - Provide floodplain management plans that embody sound engineering principles and preserve natural resources - Provide consistent and comprehensive information regarding flood and erosion hazards, and impacts to riparian areas in order to assist in creating awareness of the issues, and promote development with the least impact within these areas Program Performance Measures Flood Hazard Information Sheets completed Outreach events held to inform residents about flood hazards Certified Floodplain Managers Floodplain Use Permit applications initially reviewed within 15 business days (either approved or comment letter) Complaints responded to within 10 business days Completed elevation certificates returned FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 4,691 5 4,500 5 4,600 7 10 64% 11 80% 11 80% 60% n/a 80% 90% 60% 90% Program Expenditures by Object FY2006/2007 Actual PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,756,923 1,123,604 6,336 953,590 110,202 11,950 975,378 64,408 0 2,886,863 1,075,742 1,039,786 408 0 0 408 0 0 0 0 0 0 2,886,455 0 1,075,742 0 1,039,786 2,886,863 1,075,742 1,039,786 30.0 18.0 17.0 Total Program Expenditures Program Funding by Source FY2007/2008 Adopted FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-73 Pima County FY2008/2009 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 RIPARIAN PROTECTION Function Enhance floodplain characteristics and ecosystem functions by preserving, protecting, and restoring the natural resources within Pima County, including those activities mandated by federal, state, and local regulations. Fulfill the mission set forth by the Pima County Board of Directors in the Sonoran Desert Conservation Plan (SDCP), as it pertains to riparian and water resource protection. Description of Services Manage and administer the riparian protection elements of the SDCP and the Floodplain and Erosion Hazard Management Ordinance (Floodplain Ordinance) through coordination, review, and enforcement of land use improvement plans for both private and public development. Oversee the planning, design, construction, and maintenance of riparian habitat/ecosystem restoration projects. Evaluate and make recommendations on properties for flood-prone, riparian habitat, and open space acquisition. Manage Regional Flood Control District (RFCD) property including unique high value riparian preserves. Participate with other governmental and nongovernmental entities on riparian area conservation and management. Administer the biological inventory of riparian and aquatic ecosystems. Assist in the development of the SDCP, the Multi-Species Conservation Plan (MSCP), and the Section 10 Permit application, including oversight of the SDCP Science Technical Advisory Committee and the Science Commission. Administer the ownership inventory of surface water, groundwater, and effluent credits. Determine water needs for RFCD riparian habitat areas and ecosystem restoration projects. Participate with other County departments, governmental agencies, and nongovernmental entities on water needs, availability, and conservation. Review and comment on possible water resource impacts of a proposed development. Identify concerns surrounding water usage and availability and develop policies that help to address these issues. Oversee the planning, design, construction, operation, and maintenance of groundwater recharge projects. Maintain, operate, and expand the Automated Local Evaluation In Real Time (ALERT) system to ensure rainfall and stream flow is accurately measured and the data is collected and assessed in real-time. Monitor rainfall and stream flow runoff to determine potential flooding and coordinate with appropriate emergency response agencies during significant events. Program Goals and Objectives - Support and ensure compliance with Floodplain Ordinance and the SDCP as it applies to floodplains, riparian habitat, and RFCD property . Develop, regulate, and enforce riparian measures that serve to preserve and protect valued ecosystem habitat . Evaluate and make recommendations on potential acquisition of flood-prone, riparian, and open space land . Assist in the development and implementation of the SDCP, the MSCP, and the Section 10 permit application - Preserve, protect, and restore riparian habitat and ecosystem function . Manage RFCD property in a manner that protects and enhances natural resources using appropriate environmental sensitivity means . Plan, design, construct, and maintain cost effective high valued riparian habitat ecosystem restoration projects . Work with other governmental and nongovernmental entities on riparian area conservation and management - Maintain and operate an integrated flood warning and emergency response system in cooperation with the National Weather Service, Pima County Office of Emergency Management, and the state . Monitor rainfall and runoff to determine probability of flooding . Maintain, operate and expand ALERT to ensure the system functions properly . Provide timely storm related information and system analyses to County personnel and other emergency response agencies Program Performance Measures Riparian habitat mitigation plan permits inspected annually for regulatory compliance based on permits issued Non-functional ALERT field site sensors repaired or replaced within two weeks, weather and hardware permitting Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 7% 8% 12% 100% 95% 95% FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 820,023 457,424 63,536 822,295 687,366 100,700 1,194,653 690,325 97,400 1,340,983 1,610,361 1,982,378 14-74 Pima County FY2008/2009 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 RIPARIAN PROTECTION Program Funding by Source FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total 0 0 217,470 162,125 165,000 150,000 162,125 165,000 367,470 0 0 0 0 1,178,858 0 1,445,361 0 1,614,908 1,340,983 1,610,361 1,982,378 15.0 13.0 10.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-75 This page intentionally left blank. 14-76 Pima County FY 2008/2009 Adopted Budget Solid Waste Management Expenditures: 8,259,875 Function Statement: Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269 Recycling and waste reduction; Title 49, Chapter 4: Solid Waste Management; and Pima County Code Title 7: Environmental Quality, 7.25: Waste Collection; 7.29: Solid Waste; and 7.33: Removal of Rubbish, Trash Weeds, Filth, and Debris FTEs Revenues: 42.6 Expenditures by Program Development, Closure, and Remediation 0.31% Community Services 4.05% Resource Management 8.28% Waste Management 87.36% Sources of All Funding Fund Balance Decrease 35.81% Department Revenue 64.19% 14-77 5,302,075 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: SOLID WASTE MANAGEMENT Expenditures by Program COMMUNITY SERVICES FY2006/2007 Actual FY2007/2008 Adopted 154,324 138,537 DEVELOPMENT, CLOSURE, AND REMEDIATION FY2008/2009 Adopted 334,300 10,212 236,065 25,500 808,414 791,870 683,700 WASTE MANAGEMENT 5,792,956 7,395,306 7,216,375 Total Expenditures 6,765,906 8,561,778 8,259,875 RESOURCE MANAGEMENT Funding by Source Revenues RESOURCE MANAGEMENT 117,028 45,000 5,000 WASTE MANAGEMENT 6,089,725 6,932,400 5,297,075 Total Revenues Net Operating Transfers In/(Out) 6,206,753 0 6,977,400 0 5,302,075 0 0 559,153 0 1,584,378 0 2,957,800 6,765,906 8,561,778 8,259,875 0.0 0.0 1.0 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Staffing (FTEs) by Program COMMUNITY SERVICES RESOURCE MANAGEMENT 12.8 11.0 11.0 WASTE MANAGEMENT 39.8 42.0 30.6 Total Staffing (FTEs) 52.6 53.0 42.6 14-78 Pima County FY2008/2009 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 COMMUNITY SERVICES Function Provide funding, using Solid Waste tipping fees if available, for the Pima County Department of Environmental Quality Wildcat Dump Program. Provide staffing and equipment to support community clean up operations and the Wildcat Dump Program. Description of Services Provide bins and drivers at no charge and waive tipping fees for organized Pima County community clean up operations, Board of Supervisors clean up requests, and the Pima County Department of Environmental Quality Wildcat Dump Program. Provide funding, if available, for the Wildcat Dump Program. Program Goals and Objectives - Keep Pima County clean - Provide resources, if available, to support community neighborhood and Wildcat Dump clean up operations Program Performance Measures Community Service clean ups performed Complaints received regarding community clean ups Annual Community Service report prepared Illegal dumping sites investigated Illegal waste removed from public lands (tons) Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 2 0 yes 619 40 3 0 yes 651 40 FY2006/2007 Actual Total Program Funding Program Staffing (FTEs) 4 0 yes 660 60 FY2007/2008 Adopted FY2008/2009 Adopted 75,045 79,279 5,344 133,193 55,443 278,857 154,324 138,537 334,300 0 0 0 0 154,324 0 138,537 0 334,300 154,324 138,537 334,300 0.0 0.0 1.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) FY2008/2009 Planned 14-79 Pima County FY2008/2009 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 DEVELOPMENT, CLOSURE, AND REMEDIATION Function Plan and manage all Solid Waste development, closure, and remediation activities. Closure indicates that a landfill facility, or a portion of a landfill facility, has reached capacity, stopped receiving waste, and disposal operations have ceased. Closure refers to all closure and post-closure activities. Remediation includes investigation, design, and construction for remedial activities associated with waste sites. Description of Services Implement requisite facility development and interim closure activities at County landfills. Plan and manage remediation services to include investigation, design, and construction. Program Goals and Objectives - Track waste management capacity, and remediation services capability - Plan and manage the development, expansion, closure, and required remediation at County landfills Program Performance Measures Monthly waste data tracking completed Landfill forecasts updated semi-annually Facilities re-permitted Facilities expanded Groundwater wells and gas probes monitored Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated yes yes 1 2 44 yes yes 0 0 44 FY2006/2007 Actual Total Program Funding Program Staffing (FTEs) yes yes 2 2 44 FY2007/2008 Adopted FY2008/2009 Adopted 6,863 3,349 1,950 234,115 5,100 20,400 10,212 236,065 25,500 0 0 0 0 10,212 0 236,065 0 25,500 10,212 236,065 25,500 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) FY2008/2009 Planned 14-80 Pima County FY2008/2009 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 RESOURCE MANAGEMENT Function Provide financial management, procurement, and administrative support services. Project for the timely replacement of equipment. Description of Services Manage department administration and equipment replacement. Program Goals and Objectives - Provide administration for integrated solid waste management development, operations, landfill facilities closure, and post-closure activities - Manage financial, staffing, and administrative resources - Project equipment funding and request replacement Program Performance Measures Invoices prepared by 7th of each month Equipment plan updated Long range staffing plan updated Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated yes yes yes yes yes yes FY2006/2007 Actual FY2008/2009 Planned yes yes yes FY2007/2008 Adopted FY2008/2009 Adopted 373,809 424,001 10,604 227,391 523,479 41,000 261,139 422,561 0 808,414 791,870 683,700 5,000 Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total 7,767 5,000 102,708 40,000 0 6,553 0 0 117,028 45,000 5,000 0 0 0 0 691,386 0 746,870 0 678,700 808,414 791,870 683,700 12.8 11.0 11.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-81 Pima County FY2008/2009 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 WASTE MANAGEMENT Function Perform integrated waste management at all Pima County solid waste facilities. Plan for future expansions of existing landfill facilities. Description of Services Provide landfill, transfer station, and recycling operations, including waste tire collection and recycling. Prepare annual Solid Waste Development Plan update. Plan and manage the appropriate development of expansions at existing landfill facilities. Program Goals and Objectives - Provide long term integrated solid waste management services - Develop, operate, and close facilities to meet County needs in compliance with applicable laws and regulations - Plan, develop, and implement new solid waste management facilities in response to County needs Program Performance Measures Arizona Department of Environmental Quality inspections passed Accidents resulting in lost time Landfills operated Transfer stations operated Rural collection centers operated Waste tonnage handled Tire tonnage recycled Other materials tonnage recycled FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 100% 91% 100% 3 4 2 11 178,117 16,229 1,938 4 4 2 11 216,472 15,442 1,458 0 4 2 11 138,723 15,000 1,037 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,771,179 3,929,250 92,527 2,168,027 5,050,779 176,500 1,842,102 5,374,273 0 5,792,956 7,395,306 7,216,375 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 6,060 0 0 4,606,134 5,418,500 3,787,500 77,204 93,000 54,250 4,689,398 5,511,500 3,841,750 1,190,115 1,200,000 1,200,000 133,376 130,000 170,000 72,886 90,900 85,325 3,950 0 0 1,400,327 1,420,900 1,455,325 0 0 0 0 462,906 0 1,919,300 5,792,956 7,395,306 7,216,375 39.8 42.0 30.6 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (296,769) 14-82 Pima County FY 2008/2009 Adopted Budget Transportation Expenditures: 48,330,237 Function Statement: Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County's street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Form and administer improvement districts. Mandates: ARS Title 28, Chapter 19: County Highways; and Pima County Code Title 10: Traffic and Highways FTEs Revenues: 414.7 Expenditures by Program Transportation Infrastructure 3.09% Director's Office and Support Services 21.03% Systems, Operations and Maintenance 75.88% Sources of All Funding Operating Transfers 8.16% Department Revenue 91.84% 14-83 65,231,825 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: TRANSPORTATION Expenditures by Program DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE Total Expenditures FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 7,949,517 10,098,301 10,163,612 33,471,317 35,516,931 36,672,737 1,218,369 1,721,839 1,493,888 42,639,203 47,337,071 48,330,237 61,669,100 64,257,867 61,292,609 2,707,190 2,335,656 3,551,056 932,099 1,095,000 388,160 Funding by Source Revenues DIRECTOR'S OFFICE AND SUPPORT SVCS SYSTEMS, OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 65,308,389 (27,293,667) 67,688,523 (21,472,048) 0 4,624,481 0 1,120,596 0 248,841 42,639,203 47,337,071 48,330,237 Staffing (FTEs) by Program DIRECTOR'S OFFICE AND SUPPORT SVCS 65,231,825 (17,150,429) 75.2 80.9 72.7 SYSTEMS, OPERATIONS AND MAINTENANCE 234.6 239.5 240.0 TRANSPORTATION INFRASTRUCTURE 106.9 105.5 102.0 Total Staffing (FTEs) 416.7 425.9 414.7 14-84 Pima County FY2008/2009 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 DIRECTOR'S OFFICE AND SUPPORT SVCS Function Provide leadership and support to the department in the areas of strategic planning and capital programming, administration, intergovernmental relations, environmental compliance, finance, real property, and technical services. Description of Services Provide direction and leadership to organize, manage, and administer the activities of the department management and staff. Implement departmental procedures consistent with County ordinances, policies, and directives. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Act as the primary liaison with the community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, department review, and comment on key state and federal legislation. Provide training and consultation on process improvement, budgeting, planning, and organizational development. Ensure appropriate compliance of the department’s activities with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, and advisory and defense support of departmental tort-related claims and lawsuits. Provide administrative support, including employee services, procurement, financial management, and general services to the department. Provide Capital Improvement Plan (CIP) administrative management services including documentation of CIP project expenditures and project progress, development of reimbursement requests from federal, state, and local agencies, and compilation of audit files/audit capable documentation. Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget . Ensure that the department's budget meets approved and planned work objectives and lead the department's annual budget development process . Provide the most current and complete financial data for the County's Capital Improvement Plan - Continue the development and implementation of a strategic plan ensuring alignment with the policies, ordinances, and directives of the Board of Supervisors, the County Administrator and the Deputy County Administrator for Public Works . Plan, calendar, and lead all department planning and Quality Council sessions - Develop and retain a high performing workforce . Provide consistent technical and personal development skills training and coaching within the divisions throughout the year - Meet customer requests by completing acquisitions and giving possession of property to customers for facility development . Track the number of appraisals and acquisitions per year - Provide premier customer service by promptly responding to all constituent inquiries and concerns and requests from the Board of Supervisors, the County Administrator, and the Deputy County Administrator for Public Works . Track the number and response time of each inquiry, concern, or request received Program Performance Measures Constituent inquiries and concerns received Constituent inquiries and concerns responded to or resolved within 24 hours of receipt Technical assistance and /or environmental documents reviewed annually Introduced bills having an impact on the department that receive divisional review and are reported in writing to the Chief Deputy County Administrator Quarterly financial data updates provided to the County's CIP unit within 4 weeks of obtaining the quarterly actual expenditures Invoices processed within 5 business days of receipt Budget unit requests submitted on time FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 3,812 88% 4,200 89% 4,200 89% 254 100 100 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,162,485 4,769,500 17,532 4,069,925 6,005,876 22,500 4,176,670 5,986,942 0 Total Program Expenditures 7,949,517 10,098,301 10,163,612 14-85 FY2008/2009 Adopted Pima County FY2008/2009 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 DIRECTOR'S OFFICE AND SUPPORT SVCS Program Funding by Source FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted Revenues LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES 32,237 36,000 30,000 60,049,775 63,522,267 60,429,451 57,795 180,000 146,840 INTEREST 534,875 400,000 606,318 MISCELLANEOUS 324,532 119,600 80,000 MEMO REVENUE 527,363 0 0 61,526,577 64,257,867 61,292,609 142,523 0 0 142,523 0 0 Operating Revenue Sub-Total INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) (27,293,667) (21,472,048) (17,150,429) Other Funding Sources Fund Balance Decrease/(Increase) 0 (26,425,916) 0 (32,687,518) 0 (33,978,568) 7,949,517 10,098,301 10,163,612 75.2 80.9 72.7 Total Program Funding Program Staffing (FTEs) 14-86 Pima County FY2008/2009 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 SYSTEMS, OPERATIONS AND MAINTENANCE Function Operate and maintain a safe and efficient transportation system including roadway infrastructure, traffic control systems, bicycle and pedestrian facilities, Ajo airport, transit services, and geographic information services. Description of Services Perform routine pavement maintenance to ensure safe driving surfaces for vehicles. Perform road grading, shoulder grading and repair, pothole patching, street sweeping, vegetation management, storm cleanup, snow and ice control, emergency response, and other incidental support functions. Provide roadway surface treatments to enhance, preserve, and improve the existing infrastructure. Conduct roadway and transportation related safety improvements consisting of dust control, hazard identification and elimination, safety standard upgrades of existing facilities, and other special projects as identified. Provide planning, design, and construction of projects that exceed the scope of pavement preservation (surface treatments), yet do not reach the scope of the traditional Capital Improvement Program (CIP) definition. Provide drainage maintenance services under assignment from the Flood Control District. Install and maintain active traffic control systems (signing, striping, signals, and street lighting) to safely and efficiently control and monitor the traffic flow of vehicle drivers, pedestrians, and bicyclists. Respond to citizen traffic concerns with appropriate studies. Perform planning and design reviews for new roadway projects related to the County’s roadway network, partnering with residents to minimize traffic impacts in neighborhoods, and actively participating in the regional Intelligent Transportation System (ITS) led by the Pima Association of Governments (PAG). Establish necessary safety projects, develop scope and program of projects, and manage design and construction of projects using funding and priorities from the Arizona Department of Transportation's DOT-57 program, the PAG Regional Transportation Authority (RTA) program, and traffic impact fees. Provide Geographic Information System (GIS) programming and analysis, data conversion, and storage, along with related services and support to Pima County departments. Maintain a records modernization program. Provide Internet-related GIS technical support to all County departments. Program Goals and Objectives - Investigate, study, and respond to inquiries from internal and external customers in a timely manner regarding the safe and efficient traffic flow on the Pima County roadway network . Investigate citizen requests and take action to deliver appropriate service in a timely manner - Reduce stops and delays to drivers on Pima County arterial roadways in the County and across jurisdictional boundaries - Design and implement various ITS projects - Make Pima County roads safer to drive on . Reduce fatal accidents on Pima County roadway system . Coordinate engineering and enforcement functions through monthly meetings with Sheriff's Operations Bureau . Perform detailed crash reports for all critical and fatal crashes and perform follow up improvements as resources permit . Provide annual update to Safety Management System report - Provide for the safe and efficient movement of people, goods, and services by performing routine roadway and bridge maintenance . Provide routine maintenance of road grading, shoulder grading, and street sweeping on regular established cycle times - Preserve, improve, and extend the useful life of roadway facilities in such a manner that the facility is maintained in a condition as near as originally constructed as possible . Increase preventive surface treatments of roadway facilities every year - Provide up-to-date, accurate GIS information . Apply GIS data and metadata updates within a specified time frame utilizing automated processes and modern spatial data technology . Improve the spatial accuracy and information content of GIS data layers through the integration of GPS and digital imagery by establishing and maintaining open relationship with GIS data providers within the region Program Performance Measures GIS projects completed (includes Sonoran Desert Conservation Plan projects) Sections of GIS parcel land base rectified to digital orthophotos Routine roadway maintenance activities performed by established cycle times Roadways receiving annual surface treatments Neighborhood improvement plans implemented each year Preventive maintenance and unscheduled field service calls on the traffic signal system Sign item actions per sign installer Total road tube volume/speed counts collected Ratio of complaints received per passenger Automation plan project completed by target date Grant funding secured for bicycle/pedestrian facilities and safety programs FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 597 575 650 525 490 550 76% 80% 80% 3% 10 3% 10 8% 5 522 720 800 14,985 1,238 .157 100% $390,000 15,000 1,250 .070 92% $335,000 10,000 500 .070 100% $615,000 14-87 Pima County FY2008/2009 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 SYSTEMS, OPERATIONS AND MAINTENANCE Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 10,859,001 22,147,705 464,611 11,403,365 23,559,195 554,371 11,586,652 24,992,685 93,400 33,471,317 35,516,931 36,672,737 2,557,979 2,309,156 3,473,606 36,841 10,000 20,000 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 112,370 16,500 57,450 2,707,190 2,335,656 3,551,056 0 0 0 0 30,764,127 0 33,181,275 0 33,121,681 33,471,317 35,516,931 36,672,737 234.6 239.5 240.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-88 Pima County FY2008/2009 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 TRANSPORTATION INFRASTRUCTURE Function Plan, design, and construct a safe, efficient, and equitable transportation system including roadway infrastructure, bicycle and pedestrian facilities, and transit services. Description of Services Develop short and long range County roadway system plans in concert with other regional planning agencies. Program capital improvements on a five year and longer term basis. Apply for regional and state funds and allocate all funds received. Recommend and monitor changes in the department's operations with respect to the current capital improvement plan. Administer and oversee the impact fee ordinance and technical data pertaining to fee assessments and collections. Manage the design and construction of transportation projects, including roadways, bridges, airports, and roadway related drainage improvements. Prepare reports, plans, specifications, estimates, and bid documents for transportation construction projects. Provide technical review of all local, County, and state projects that impact the County transportation system. Inspect, inventory, and maintain records on all bridge crossings. Perform land survey, construction inspection, material testing, and contract administration for capital improvement construction projects in addition to utility and private construction work in the public right-of-way. Program Goals and Objectives - Ensure federal and regional transportation funds are equitably allocated to projects in unincorporated areas . Within five years, have the regional fund allocation proportional to Pima County unincorporated population - Manage, in a cost effective manner, the planning, design, and construction of transportation projects . Construct projects within 5% of engineering estimate - Ensure all construction materials and workmanship meet or exceed requirements Program Performance Measures Planned project completions based on fiscal year adopted budget Planned expenditures to fiscal year adopted budget Construction start dates within 180 days of adopted baseline schedule Projects completed by proposed due date as agreed upon by both parties Independent assurance samples that achieves scores of 3 or greater Right-of-way encroachments sucessufully resolved prior to legal action Negative findings from certification acceptance inspections and other audits Roadway construction Project Notice to Proceed dates achieved annually as per the CIP 5-year plan or approved through variance reporting Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated 100% 95% 85% 124% n/a 75% 75% 85% 80% 88% 85% 85% 99% 95% 90% 100% 100% 90% 0 0 0 $38,200,000 100% $25,000,000 100% $26,000,000 100% FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted 1,813,831 (711,182) 115,720 2,103,352 (564,513) 183,000 2,493,193 (999,305) 0 1,218,369 1,721,839 1,493,888 LICENSES & PERMITS 211,443 275,000 180,000 CHARGES FOR SERVICES 2001 MISCELLANEOUS 720,193 820,000 208,160 463 0 0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) 932,099 0 1,095,000 0 388,160 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 286,270 0 626,839 0 1,105,728 1,218,369 1,721,839 1,493,888 106.9 105.5 102.0 Total Program Expenditures Program Funding by Source Revenues Total Program Funding Program Staffing (FTEs) 14-89 This page intentionally left blank. 14-90 Pima County FY 2008/2009 Adopted Budget Wastewater Reclamation Expenditures: 132,293,349 Function Statement: Protect the public health and environment in Pima County through the safe delivery, treatment, and reuse of wastewater. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, 11-264: Authority to operate a sewage system; liens; sewage system fees; Title 14, Chapter 14: Sanitary Districts; and Pima County Code Title 7: Environmental Quality, 7.21: Liquid Waste FTEs Revenues: 599.1 139,492,346 Expenditures by Program Conveyance Maintenance 8.43% Planning & Engineering 11.34% Wastewater Management Administration 54.88% Treatment Operations 25.35% Sources of All Funding Department Revenue 100% 14-91 Pima County FY 2008/2009 Adopted Budget Department Summary by Program Department: WASTEWATER RECLAMATION Expenditures by Program FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted CONVEYANCE MAINTENANCE 9,115,656 10,869,096 11,152,833 PLANNING & ENGINEERING 7,446,065 14,738,981 15,001,459 475,865 0 0 TREATMENT OPERATIONS 30,942,889 31,685,697 33,530,433 WASTEWATER MANAGEMENT ADMINISTRATION 50,860,844 67,960,400 72,608,624 Total Expenditures 98,841,319 125,254,174 132,293,349 RESEARCH GRANTS Funding by Source Revenues CONVEYANCE MAINTENANCE 6,191 0 0 7,038,696 0 0 RESEARCH GRANTS 436,906 0 0 TREATMENT OPERATIONS (27,612) 0 0 PLANNING & ENGINEERING WASTEWATER MANAGEMENT ADMINISTRATION 129,405,190 129,530,336 139,492,346 Total Revenues Net Operating Transfers In/(Out) 136,859,371 0 129,530,336 0 139,492,346 (9,646,635) Other Funding Sources Fund Balance Decrease/(Increase) 51,429,022 (89,447,074) 50,000,000 (54,276,162) 28,942,363 (26,494,725) 98,841,319 125,254,174 132,293,349 Staffing (FTEs) by Program CONVEYANCE MAINTENANCE 112.8 112.8 110.0 PLANNING & ENGINEERING 96.3 106.5 108.0 0.5 0.0 0.0 TREATMENT OPERATIONS 226.3 229.0 238.3 WASTEWATER MANAGEMENT ADMINISTRATION 134.8 135.4 142.8 Total Staffing (FTEs) 570.7 583.7 599.1 Total Program Funding RESEARCH GRANTS Federal funding of the Arid West Quality Research Program ended on April 30, 2007 and information on this page for Research Grants is for historical purposes only. 14-92 Pima County FY2008/2009 Adopted Budget Program Summary Department: WASTEWATER RECLAMATION Program: 5005 CONVEYANCE MAINTENANCE Function Provide the community with an environmentally sound, effective, and efficient sanitary sewage conveyance system. Description of Services Provide inspection services to repair, rehabilitate, and/or construct sanitary sewage collection, conveyance, treatment, disposal or reuse, and odor control facilities in compliance with federal, state, and local regulatory requirements including National Pollution Discharge Elimination System (NPDES), Arizona Pollution Discharge Elimination System (AZPDES), sanitary sewerage overflow (SSO), aquifer protection permit (APP), storm water, air pollution, endangered species, critical habitat, the Sonoran Desert Conservation Plan, and Section 401 and 404 requirements. Operate a proactive, comprehensive preventive maintenance program for the sanitary sewage conveyance system including inspection, cleaning, systematic vector (roach) control, and odor mitigation programs for more than 3,400 miles of public gravity sanitary sewers and 32 public wastewater pumping systems throughout the 350 square mile public sewerage service area of eastern Pima County. Program Goals and Objectives - Provide public sewage conveyance facilities (gravity and pumping) that are reliable and adequate to minimize the unintended/unauthorized releases of sewage to the environment (sanitary sewer overflow) - Operate the sanitary sewage conveyance system (gravity and pumping systems) effectively, efficiently and in compliance with federal state mandates and regulations - Maintain an effective vector control program by providing treatment applications to 50% of the conveyance system manholes annually - Maintain an effective and efficient Odor Abatement Program to significantly minimize odors system wide (treatment facilities and conveyance) - Respond efficiently and effectively to customer service requests. Program Performance Measures Public sanitary sewerage overflows Conveyance system miles serviced Information request responses Ten percent annual reduction of system wide odor complaint calls FY2006/2007 Actual FY2007/2008 Estimated 90 2,558 3,196 yes 90 2,796 2,781 yes FY2008/2009 Planned 90 2,938 3,000 yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,986,579 3,207,046 922,031 6,305,446 4,322,151 241,499 6,560,575 4,464,408 127,850 9,115,656 10,869,096 11,152,833 6,191 0 0 6,191 0 0 0 0 0 0 9,109,465 0 10,869,096 0 11,152,833 9,115,656 10,869,096 11,152,833 112.8 112.8 110.0 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-93 Pima County FY2008/2009 Adopted Budget Program Summary Department: WASTEWATER RECLAMATION Program: 5005 PLANNING & ENGINEERING Function Develop and implement the Capital Improvement Program (CIP) of the department, including long range and facility planning, initial project concepts, and design and construction of all capital facilities. Conduct engineering and inspection services, review development plans, and administer the overall planning and capacity management of the regional sewerage system. Description of Services Develop and implement a regional long range facility plan (metro and non-metro). Research, monitor, review, and follow environmental policy that may effect system operations and facility planning. Provide project development engineering design and oversight of consultant design efforts; coordinate cultural and real property needs for CIP projects; and provide project planning, project management, CIP oversight/coordination, and construction management services. Provide Blue Stake location services. Provide sewer plan review for conveyance projects. Provide sewer construction inspection services. Manage system models, rehabilitation projects, system design standards, and other special projects of a technical nature. Coordinate Wastewater Management Advisory Committee meetings. Represent the department to local, regional, and national public agencies and industry associations. Provide specialized maps for department and County presentations. Evaluate the availability of sewer capacity to serve new development for local government agencies and the land development industry. Provide assistance and information to developers and others with capacity-related issues. Prepare and track Master Sewer Service and Development agreements. Program Goals and Objectives - Develop, initiate, manage, and complete CIP Projects - Review CIP Projects twice each month - Assist with the updating of the annual Financial Plan (CIP components) - Update the Regional Metropolitan Area Facility Plan - Provide assistance and information to developers and others with capacity-related issues - Provide specialized presentation maps - Provide sewer system construction inspections - Review sewer design plans for compliance with standards Program Performance Measures CIP project expenses Design and construction contracts initiated CIP project review sessions held Wastewater Management Advisory Committee meetings held Specialized presentation maps provided Review planning studies Capacity request responses Sewer construction inspections Sewer design plans reviewed FY2008/2009 Planned FY2006/2007 Actual FY2007/2008 Estimated $47,481,118 86 24 10 $66,000,000 110 24 10 $117,153,120 110 24 10 15 20 478 120 200 20 20 450 120 200 25 20 500 100 200 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,705,338 31,587,571 (28,846,844) 6,600,922 8,080,359 57,700 6,927,509 8,023,850 50,100 7,446,065 14,738,981 15,001,459 0 0 Total Program Expenditures FY2008/2009 Adopted Program Funding by Source Revenues MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Special Programs Revenue Sub-Total (685) 0 0 6,855,103 (685) 0 0 184,278 0 0 7,039,381 0 0 0 0 0 0 407,369 0 14,738,981 0 15,001,459 7,446,065 14,738,981 15,001,459 96.3 106.5 108.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-94 Pima County FY2008/2009 Adopted Budget Program Summary Department: WASTEWATER RECLAMATION Program: 5005 RESEARCH GRANTS Function Conduct the Arid West Water Quality Research Project. (Note: Federal funding of the Arid West Quality Research Program ended on April 30, 2007 and information on this page is for historical purposes only. Description of Services Manage scientific research on appropriate water quality criteria, standards, and uses for the arid west. Disseminate scientific research findings to appropriate community and regulators at the local, state, tribal, and federal levels. Program Goals and Objectives - Improve the scientific basis for the regulation of water quality Program Performance Measures Research studies conducted Scientific/regulatory meetings held Request for proposals prepared and advertised Requests for reimbursement submitted Presentations of research results at conferences Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2006/2007 Actual FY2007/2008 Estimated 4 1 1 6 11 n/a n/a n/a n/a n/a FY2006/2007 Actual FY2008/2009 Planned n/a n/a n/a n/a n/a FY2007/2008 Adopted FY2008/2009 Adopted 53,727 422,138 0 0 0 0 475,865 0 0 Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 435,443 0 0 1,463 0 0 436,906 0 0 0 0 0 0 38,959 0 0 0 0 475,865 0 0 0.5 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-95 Pima County FY2008/2009 Adopted Budget Program Summary Department: WASTEWATER RECLAMATION Program: 5005 TREATMENT OPERATIONS Function Protect the public health and environment through the operation and maintenance of wastewater treatment facilities that comply with federal and state laws. Description of Services Operate and maintain wastewater treatment facilities to treat over 24 billion gallons of sanitary sewage annually, including associated biosolid facilities. Implement, in partnership with the Compliance and Regulatory Affairs Office (CRAO), the Environmental Protection Agency (EPA) mandated industrial pretreatment program through permitting, inspection, sampling, and enforcement. Conduct investigations and studies on treatment related issues and concerns. Program Goals and Objectives - Treat over 24 billion gallons of sanitary sewage annually in compliance with federal and state laws - Exceed the mandated biochemical oxygen demand removal rate of 93% - Effectively administer the industrial pretreatment program in partnership with CRAO - Effectively operate the treatment facilities to ensure that permit limits are met; prevent pass through, interference, and upset at the Publicly Owed Treatment Works (POTW); and meet all regulatory compliance and reporting requirements for treatment and disposal of biosolids - Generate and maximize utilization of renewable resources including biogas Program Performance Measures Cubic feet of methane converted to energy Gallons of wastewater treated annually Biochemical oxygen demand removal rate No discharge interference or upset at POTW FY2006/2007 Actual FY2007/2008 Estimated 125 million 24.8 billion 93% yes 153 million 25.1 billion 93% yes FY2008/2009 Planned 161 million 25.4 billion 95% yes Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 12,091,247 18,039,777 811,865 12,896,180 18,586,917 202,600 14,332,764 19,013,009 184,660 30,942,889 31,685,697 33,530,433 (27,612) 0 0 (27,612) 0 0 0 0 0 0 30,970,501 0 31,685,697 0 33,530,433 30,942,889 31,685,697 33,530,433 226.3 229.0 238.3 Total Program Expenditures Program Funding by Source FY2008/2009 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-96 Pima County FY2008/2009 Adopted Budget Program Summary Department: WASTEWATER RECLAMATION Program: 5005 WASTEWATER MANAGEMENT ADMINISTRATION Function Direct department operations and short and long term financial planning. Provide administrative support services for the department. Provide technical and regulatory compliance services for wastewater treatment facilities. Identify sources and monitor the department's revenue. Identify, secure, and monitor bond and non-bond funding for capital projects. Description of Services Supervise, monitor, and direct department operations, short and long term financial planning, and capital improvement planning. Provide system development funds (SDF) for capital projects, monitor expenses, and allocate and reconcile funds. Provide revenue, financial, payroll, and employment services for the department. Develop and coordinate capital planning for the five-year Capital Improvement Plan (CIP) and track CIP expenses. Develop department financial plan and rate increase proposals, identify and secure alternative funding sources (grants or system development funds), and recommend bond sales. Record and monitor annual depreciation charges related to fixed assets, debt service costs of current bonds and outstanding loans, and department revenue. Operate a state licensed laboratory to test samples for regulatory compliance. Collect samples and prepare requisite reports and submittals in accordance with federal and state permit requirements. Program Goals and Objectives - Allocate system development funds (SDF) - Comply with CIP bond implementation plans - Provide administrative, revenue collection, financial, and personnel services - Develop and implement financial plans that sustain the operating and capital improvement budgets - Reduce the introduction of kitchen grease into the sanitary sewer system through a proactive public education program - Provide assurance that federal and state permit reporting requirements for wastewater treatment facilities are met - Obtain 34,000 quality assured regulatory compliance samples for the environmental laboratory Program Performance Measures Delinquency rate of sewer user accounts Personnel action forms processed Invoices processed Long term debt financing obtained System development funds allocated quarterly Number of sewer accounts serviced Customer inquiries promptly responded to Change Orders (Synergen as of June 30, 2007) Pending Resolution Issues (Synergen) Permit reporting requirements met Regulatory compliance samples obtained FY2006/2007 Actual FY2007/2008 Estimated 1.95% 868 1,216 $51.4m yes 255,555 19,350 772 932 100% 19,624 1.95% 1,464 936 $50.0m yes 260,660 19,700 896 944 100% 24,000 FY2008/2009 Planned 1.95% 1,000 1,076 $28.9m yes 265,800 20,000 834 938 100% 34,000 Program Expenditures by Object FY2006/2007 Actual FY2007/2008 Adopted FY2008/2009 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 8,514,927 43,295,074 (949,157) 8,937,699 58,644,891 377,810 10,278,013 61,958,821 371,790 Total Program Expenditures 50,860,844 67,960,400 72,608,624 Program Funding by Source Revenues LICENSES & PERMITS CHARGES FOR SERVICES FINES AND FORFEITS INTEREST 11,170 5,000 5,000 100,132,001 112,053,936 121,916,920 66,809 58,800 58,800 3,683,551 2,312,600 2,411,626 MISCELLANEOUS 294,854 100,000 100,000 MEMO REVENUE 25,216,805 15,000,000 15,000,000 129,405,190 129,530,336 139,492,346 0 51,429,022 (129,973,368) 0 50,000,000 (111,569,936) (9,646,635) 28,942,363 (86,179,450) 50,860,844 67,960,400 72,608,624 134.8 135.4 142.8 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-97 This page intentionally left blank. 14-98 Pima County FY 2008/2009 Adopted Budget SUPPLEMENTAL INFORMATION SUMMARY Page Glossary of Terms and Acronyms ........................................................................................ 15-2 Super Department Listing...................................................................................................... 15-22 Pima County Budget Policies................................................................................................ 15-26 Pima County Debt Policies and Practices............................................................................ 15-36 Pima County Bonding Disclosure, Accountability & Implementation............................... 15-40 Long Term Debt Service Schedules ..................................................................................... 15-47 Valuation Of Property For Taxing Purposes In Arizona...................................................... 15-57 Components of Arizona’s Property Tax System ................................................................. 15-58 Full Cash Values by Class: 2004 - 2008................................................................................ 15-59 Limited Values by Class: 2004 - 2008 ................................................................................... 15-60 Assessment Ratios by Class: 2004 - 2008 ........................................................................... 15-61 Secondary Net Assessed Values by Class: 2004 - 2008 ..................................................... 15-62 Primary Net Assessed Values by Class: 2004 - 2008 .......................................................... 15-63 Property Tax Levies And Collections - Ten Year History ................................................... 15-64 Property Tax Rates-Direct and Overlapping Governments - Ten Year History ................ 15-65 Pima County Population, Cities & Towns, and Unincorporated Areas: 1995 - 2007 ........ 15-66 Pima County Population Projections Compared with Arizona, Maricopa County and Other Counties: 2000 - 2007, 2010, 2020, 2030, 2040, 2050 ........................................... 15-67 Pima County Population & Employment - Ten Year History .............................................. 15-68 Addresses & Telephone Numbers ........................................................................................ 15-69 15-1 Pima County FY 2008/2009 Adopted Budget GLOSSARY OF TERMS AND ACRONYMS Account - An individual item of expenditure or revenue used in line item budgeting, e.g., books, out-ofstate travel, overtime, court fees, interest. Accounting Method (Accrual Basis & Modified Accrual Basis) - Under the accrual method, revenues are recognized when they are earned, and expenses are recognized when they are incurred. The budgets of the proprietary funds are presented using the accrual basis. Under a modified accrual method, revenues are recognized when they are measurable and available to finance expenditures. Expenditures, on the other hand, are generally recognized when incurred. (Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year.) The budgets of the governmental funds are presented on a modified accrual basis. Activity - An effort of a department that contributes to the achievement of a program objective. The smallest operational element of a strategic budget, organized as follows: - Program - Service - Activity Ad Valorem Tax - A tax based on the value of property. ADA - Americans with Disabilities Act - An enactment to protect the employment and accessibility rights of disabled individuals. Adopted Budget - Per ARS §42-17105, the Board of Supervisors shall “....finally determine and adopt estimates of proposed expenditures” and such “adopted estimates” shall “constitute the budget of the County .... for the current fiscal year.” Per statute, this must be done on or before the fourteenth day before the day on which the Board levies taxes (which, in turn, must be done on or before the third Monday in August each year). AFCAP - Actual Full Cost Allocation Plan - The plan that identifies the costs of support services provided by the central service departments of Pima County to its operating departments and special revenue, internal service, and enterprise fund departments. The AFCAP for a given fiscal year is based on the actual expenditures of the prior fiscal year. The plan is prepared annually by the Financial Control & Reporting Division of the Department of Finance and Risk Management. AHCCCS - Arizona Health Care Cost Containment System - The Arizona Medicaid alternative program that provides prepaid (capitation rate) health care for eligible citizens through health maintenance organizations or fee for service programs. Alcoholic Beverage License Revenue – Intergovernmental revenue from the State, whereby Pima County receives $3,000 each time a new liquor license is granted to a business operating in the unincorporated area of the county. ALTCS - Arizona Long Term Care System - The Arizona Medicaid alternative program for long term care added to the AHCCCS program effective January 1, 1989. Annualized Cost - Operating cost incurred at annual rates for a portion of the prior fiscal year and which must be incurred at similar rates for the entire twelve months of the succeeding fiscal year. 15-2 Pima County FY 2008/2009 Adopted Budget Antiracketeering Fund - A group of special revenue funds administered pursuant to ARS §132314.03. The County Attorney and the Sheriff administer their own Antiracketeering Funds. The County Attorney’s fund includes funds held for other local law enforcement agencies. Racketeering is defined as any illegal act committed for financial gain. AOC Retirement Plan - Administrative Office of Courts Retirement Plan - A qualified pension plan under CORP that provides retirement and other benefits to County judiciary probation, surveillance, and juvenile detention officers. The AOC Retirement Plan is administered by the Public Safety Personnel Retirement System (PSPRS). Appropriation - A legal authorization granted by the County Board of Supervisors to make expenditures/expenses and to incur obligations for specific purposes during a fiscal year. ARS - Arizona Revised Statutes - The revision and codification of the laws of the state of Arizona of a general or public nature and enacted into law as the Arizona Revised Statutes, Laws 1955, Third Special Session, Chapter 3. ASRS - Arizona State Retirement System - A defined benefit plan as described in section 414(j) of the Internal Revenue Code that provides retirement and other benefits to state employees and employees of participating state political subdivisions not covered by one of the Public Safety Personnel Retirement System (PSPRS) plans. Most Pima County employees are members of the ASRS. Assessed Valuation - An annual determination of the just or fair value of real estate or other property by the County Assessor as a basis for levying taxes. Assessment Ratio - The percentage factors that are associated with the various legal classes of a property. The ratios are set by the State Legislature. A history of the values is shown in the table “Assessment Ratios By Class For Tax Years 2004–2008” in this section. Base Budget - The Financial Planning System contains packages A through Z. Package A refers to a department’s Base or Target Budget, or for non-General Fund departments, the level of operating expenditures/expenses which can be supported by a department’s current financial resources. The base budget is the prior year’s budget adjusted for known financial changes, such as the annualization of approved prior year supplemental packages and prior year salary and benefit adjustments. Board of Deposit - The Board of Supervisors, sitting as the Board of Deposit, designates the servicing bank for the deposits of state and County monies. ARS §35-325 specifies the requirements and procedures which govern the conduct of this board. Bond - A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date in the future (called the maturity date), together with periodic interest at a specific rate. Bond Implementation Ordinances - Ordinances Nos. 1997-35, 1997-80, 2004-18, 2006-29 that schedule the sale of bonds authorized by Pima County voters in the May and November 1997 bond elections, the May 2004 bond election, and the May 2006 bond election. These ordinances also establish basic parameters as to how the County will program capital improvements funded with bond revenues. Compliance with these restrictions is governed by Truth in Bonding ordinances, which provide specific guidance on bonding disclosure, accountability, and implementation. Bond Principal - The face value of a written promise to pay a specified sum of money at a specified date(s) in the future, called the maturity date(s). Budget - A financial plan consisting of an estimate of proposed expenditures/expenses and their purposes for a given period and the proposed means of financing them. 15-3 Pima County FY 2008/2009 Adopted Budget Budget Amendment Process - Procedure a department must follow in order to request modification of its adopted budget. Budget amendments must be approved by the Board of Supervisors. Budget Stabilization Fund - Prior to fiscal year 1999/2000, the only method of managing budget exceedences was to reserve funding for this purpose in the Board of Supervisors’ Contingency fund. In fiscal year 1999/2000, this process was further developed and institutionalized through the establishment of the Budget Stabilization fund within the Contingency department. Items which are funded in Budget Stabilization include planned salary compensation, and approved department supplemental packages, where the exact timing or details of the project are not yet determined. Budget System - Financial Planning System (FPS). See Financial Planning System. Business Licenses and Permits - Revenues derived from businesses and occupations that must be licensed before operating in the unincorporated area of Pima County, i.e., licenses for itinerant peddlers, pawn broker businesses, initial application fees for industrial users of the wastewater system, the initial license to provide cable TV services to residents, and periodic operating charges levied on providers of cable TV services. Most revenues come from operating charges for cable TV in the unincorporated area and the use of County owned rights-of-way by cable and other telecommunications companies. C-Path - The Critical Path Institute (C-Path), a non-profit institute, is a collaborative partnership involving the University of Arizona, SRI International, and the Federal Drug Administration for the purpose of expediting development and approval of new medications. As an enhancement to local government, Pima County contributes annually to the project. CAA - Community Action Agency - Refers to grants administered by the Community Services, Employment & Training Department to assist community agencies in providing services to families and individuals living at or below poverty level. CAFR - Comprehensive Annual Financial Report – The official annual report for Pima County prepared in accordance with generally accepted accounting principles (GAAP) and in conformance with standards of financial reporting as established by the Governmental Accounting Standards Board (GASB) using guidelines recommended by the Government Finance Officers Association (GFOA). The CAFR includes financial statements and analysis, along with statistical data on financial, nonfinancial and demographic trends. It is also used by bond rating agencies, such as Moody’s, Standard & Poor’s, and Fitch, to determine credit risk, and thus interest rates, for bonds issued by the County. Capital Expenditures Object Level - A collection of capital expenditure/expense accounts grouped and assembled by type for budgeting purposes. Capital Project - Construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the Capital Improvement Program (CIP). Capital Project Expenditures - Expenditures for construction, remodeling, infrastructure, or other projects costing $100,000 or more that are part of the CIP. Capital Projects Fund - A fund used to account for financial resources to be used for the acquisition, remodeling, or construction of major capital facilities (other than those financed by Proprietary Funds). Carryover Appropriations - Amounts budgeted in the current fiscal year for expenditures that were originally budgeted in the previous fiscal year and for which obligations have been incurred that cannot be met by the end of the previous fiscal year. Carryover appropriations for General Fund departments are reserved in prior year carryovers within the Contingency department. All carryovers must be approved by the County Administrator. 15-4 Pima County FY 2008/2009 Adopted Budget CDBG - Community Development Block Grant - Housing and Urban Development block grant funds to be used for increasing available housing stock and to assist in the physical improvement of low and moderate income communities. Charges for Services - Fees charged for performance of a service. Chart of Accounts - A listing of the asset, liability, equity, expenditure, and revenue accounts that are used in the accounting, operations, and budgeting processes. CIP - Capital Improvement Program - A program outlining all the acquisition, remodeling, and construction of projects costing $100,000 or more to be undertaken by Pima County during the current budget year and the following four fiscal years. CJEF - Criminal Justice Enhancement Fund - A 47 percent surcharge on all traffic fines collected. The state treasurer administers the funds and allocates them among different agencies such as law enforcement, courts, and health services. Classification - A title and code assigned to a grouping of similar personnel positions as described in the appropriate class specification (the official document defining the type and level of duties and responsibilities and the minimum qualifications of positions assigned to a particular classification). COLA - Cost of Living Adjustment - An adjustment of the compensation rates of regular County employees who are not elected officials. The frequency of such adjustments is determined by the Board of Supervisors, as is the manner in which the COLA is applied. Community & Economic Development - The organizational entity comprised of the following departments: Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Resources; the Community Services, Employment & Training; County Free Library; Economic Development & Tourism; School Superintendent; and the Stadium District. (Prior to July 1, 2004, this functional area was named Community Resources.) Contingency Funds - Funds reserved by the Board of Supervisors for services or programs which the Board may release for departments to use during the course of the fiscal year. The current reserve categories are Prior Year Carryovers, General Contingency (unreserved), Budget Stabilization, Tax Reduction/Debt Retirement, and General Fund Reserve. COPs - Certificates of Participation - A common form of lease-purchase financing, Certifications of Participation are lease-purchase agreements that are divided into fractions and sold to multiple investors, similar to stocks, usually in $5,000 denominations. COPs are tax-exempt agreements that fund capital improvement projects, with the underlying project assets serving as collateral for investors who receive a share of whatever revenue is derived from the lease or lease-purchase. COPS Grants - As a component of the U.S. Department of Justice, the Office of Community Oriented Policing Services (COPS) was created through the Violent Crime Control and Law Enforcement Act of 1994. Funds from COPS Grants are used to advance the practice of community policing, provide training and technical assistance at all levels of law enforcement, and provide resources to acquire and deploy innovative crime-fighting technologies. CORP - Corrections Officer Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to various state and municipal corrections/detention employees, county detention officers, and non-uniformed county sheriff department employees whose primary duties require direct contact with inmates. The CORP is administered by the Public Safety Personnel Retirement System (PSPRS). 15-5 Pima County FY 2008/2009 Adopted Budget Cost Allocation Plan - The documents identifying, accumulating, and allocating or developing billing rates based on the allowable cost of services provided by a governmental unit to its departments. Pima County uses an Internal Cost Allocation Plan to recover indirect costs from Enterprise Funds, Internal Service Funds, and some Special Revenue Funds. The County recovers indirect costs based on a combination of actual costs and usage information from prior fiscal years. Pima County uses a second Cost Allocation Plan to recover indirect costs from federal grant programs. This plan is prepared following federal guidelines specified in Circular A-87. Cost Center - The lowest financial organization unit. Each center is identified by a unique seven-digit identifier. The first three digits (numeric digits or a combination of alpha characters and numeric digits) identify the department to which the center is assigned. Financial transactions are recorded by fund/center/account. County Administration - The organizational entity comprised of the departments of Assessor, Board of Supervisors, Clerk of the Board, County Administrator, Elections, Finance and Risk Management, Forensic Science Center, Human Resources, Information Technology (includes Communications, an internal service fund department), Non Departmental (Contingency, Debt Service, General Fund Debt Service, General Government Revenues, and Non Departmental), Procurement, Recorder, and Treasurer. County Free Library District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 24, and Title 11, Chapter, 7, to provide county residents with free and equitable access to information resources needed for full participation in the community and for the enrichment of individual lives. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the County Free Library District, is authorized to levy a secondary property tax on all property within the district to fund necessary expenditures/expenses for the benefit of property holders in the district. Debt Service Fund - Fund 3000 is used to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. Debt Service Requirement - The amount of money required to pay both the interest and principal on outstanding debt over a set period of time. Department - A grouping of cost centers that share a common purpose and funding source. In the accounting and budget systems, cost centers are represented/denoted by a seven-digit alphanumeric code. Cost centers that are a component of a department have in common the first three digits of the numeric or alphanumeric identifier. For example, the aggregation of all cost centers beginning with the digits “160" is the County Attorney Department and the aggregation of all cost centers beginning with the digits “W00" is Wastewater Reclamation. (Also see Super Department definition.) Direct Cost - A cost that can be identified with a specific cost objective and not a common, joint, or collective purpose. Discretionary Programs - Programs that are not mandated by law or any other authority. Economic Estimates Commission - Commission mandated under the Arizona Constitution to establish each year an aggregate expenditure limitation from local revenues for counties, cities and towns, community college districts, and local school districts. 15-6 Pima County FY 2008/2009 Adopted Budget Enterprise Fund - A fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. EORP - Elected Officials' Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to state and county elected officials, supreme court justices, superior court and court of appeals judges, and full-time superior court commissioners. The EORP is administered by the Public Safety Personnel Retirement System (PSPRS). Excise Tax - A tax imposed by federal, state, or local governments on the sale or consumption of specific goods or services. In its broadest meaning, an excise tax is similar to a sales tax, which typically levies a fixed percentage tax on the monetary value of goods or services when purchased by consumers. Title 42, Chapter 6, Article 3, of the Arizona Revised Statutes allows the voters in most Arizona counties to enact countywide jail facilities, capital projects, and transportation excise taxes. More than twenty years ago, the County approved a 1 percent tax (now 6 percent) on the rental of hotel/motel rooms in the unincorporated area of the County, and in May 2006 voters approved the Regional Transportation Authority’s countywide 0.5 percent transportation excise tax. Upon the unanimous vote of the Board of Supervisors, the County is allowed by statute to enact up to a 0.5 percent general county excise tax. At this time, Pima County does not impose such an excise tax. (Also see Sales Tax and Transaction Privilege Tax.) Exemption from Property Taxes - The Arizona Constitution exempts property held by federal, state, or local governments and educational, charitable, and religious nonprofit organizations from property tax. The few remaining veterans of certain foreign wars, widows/widowers, and disabled persons are eligible for partial exemptions determined by income and value of their property. All household goods used in a residence and owned by the user are also exempt from a personal property tax. Expenditure - Refers to the outflow of funds paid for assets, goods, or services obtained which are used for funds other than the Enterprise Fund and Internal Service Fund departments (the Proprietary Funds). A capital expenditure is an expenditure from a departmental operating budget for the acquisition of, or addition to, a fixed asset that costs more than $1,000 and has a useful life of at least one year. Expenditure Limitation - On June 3, 1980, Arizona voters approved Arizona Constitution, Article IX, §20 and §21, prescribing an expenditure limitation for each county, city, town, and community college district. The purpose of the expenditure limitation is to control expenditures and limit future changes in spending to adjustments for inflation, deflation, and population growth. Expense - Charges incurred (whether paid immediately or unpaid) for Proprietary Funds. Facilities Renewal Fund - A fund established, subject to annual appropriation, to provide resources for the on-going need to repair and rehabilitate existing, aging County buildings. FARE - Fines/Fees and Restitution Enforcement – A program administered by the Arizona Supreme Court to assist courts in obtaining payment for court ordered fines, fees and restitution cases in default. Fill The Gap - A funding mechanism enacted by the state in 1999 to provide counties with resources to improve criminal case processing. A state appropriation in addition to a seven percent surcharge on court fines and forfeitures, as well as a five percent contribution of court collections by each county to its own Local Courts Assistance Fund, provides funding for this program. 15-7 Pima County FY 2008/2009 Adopted Budget Fines and Forfeits - Revenue from fines and penalties imposed for the commission of statutory offenses, violation of lawful administrative rules and regulations, neglect of official duty, and the forfeiture of deposits held as performance or appearance guarantees. Fire District Assistance Tax - Established by ARS §48-807, which requires, in part, that the Board of Supervisors shall “levy a County Fire District Assistance Tax on the taxable property in the County....” The funds raised by this secondary property tax supplement the operating budgets of the nineteen fire districts in the county. Flood Control District - See Regional Flood Control District. FMAP - Federal Medical Assistance Percentage - The share of each state’s Medicaid program paid by the federal government. The share runs from a minimum of 50% to a maximum of 83%, and is determined by the per capita income of each state. FMS - Financial Management System - Computerized central data system that performs the County's accounting and financial reporting functions. Forecast - A projection of future revenues, expenses, population, building permits, assessed values, etc. based on historical and current economic, financial, and demographic information. FPS - Financial Planning System - Computerized personal computer-based budgetary planning system used by Pima County. The Financial Planning System is also known as the Budget System. FTE - Full Time Equivalent - Decimal conversion of the number of hours authorized for a position into a full time position. One FTE is defined as 2,080 funded hours per fiscal year, i.e., one FTE represents 26 pay periods per fiscal year times 80 hours per pay period for 2,080 hours per fiscal year. Full Cash Value - The appraised value of a property approximating the “market value” of the property. The Full Cash Value is used to determine the Secondary Net Assessed Value which is then used to levy Secondary Property Taxes. Functional Area - Grouping of departments with similar programs and services. Groupings used by Pima County are: Community & Economic Development, County Administration, Justice & Law Enforcement, Medical Services, and Public Works. Fund - A system of accounts that segregates all financial transactions for restricted or designated uses by a government entity. The fund categories used by Pima County are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds, and Internal Service Funds. (Also see individual fund definitions.) Fund Balance - The difference between the assets and liabilities of governmental funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. FY - Fiscal Year - A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. For Pima County, the fiscal year is from July 1 through June 30. GASB - Government Accounting Standards Board - An independent, rule making body that establishes and improves standards of financial accounting and reporting for state and local governments. It is recognized as the official source of generally accepted accounting principles for state and local governments. Organized in 1984, GASB is the successor to the National Council on Governmental Accounting, whose standards remain in force unless amended or superseded by the GASB. 15-8 Pima County FY 2008/2009 Adopted Budget General Fund - The General Fund is used to account for all financial resources except those accounted for in other funds. The General Fund is the County’s principal financing vehicle for general government services and is funded largely by primary property tax revenue and state shared sales tax revenue. General Fund Reserve - An amount of money held to cover expenses associated with unforeseen events. The reserve is a contingency expense budgeted at about five percent of general fund revenues in accordance with the recommendations of the Government Finance Officers Association (GFOA). Such a reserve is looked upon favorably by bond underwriters. This has the effect of lowering the interest rates on bonds sold by the County. General Obligation Bonds - Bonds backed by the full faith and credit of Pima County used to finance a variety of public projects. These bonds require voter approval. General Obligation Bonds are limited tax bonds that are secured by the County’s secondary property tax. GFOA – Government Finance Officers Association – A professional association of state, provincial, and local government finance officers in the U.S. and Canada founded to enhance and promote professional management of government for the public benefit by identifying and developing financial policies and practices. Governmental Funds - Funds that are used to account for the County’s expendable financial resources and related current liabilities, except those accounted for in Proprietary Funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects Fund, and Debt Service Fund. Graffiti Abatement Program – A Pima County Department of Transportation program that provides graffiti removal service free of charge to private, residential property owners in the unincorporated area of the county. Grants - Contributions or gifts of cash or other assets from another government or private entity to be used or expended for a specified purpose, activity, or facility. HCBS - Home and Community Based Services - A variety of programs, such as foster care, home delivered meals, congregate meals, and day care provided to clients in their homes or in a community setting as an alternative to institutional care. HELP - Highway Extension/Expansion Loan Program - A financing mechanism established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you-go. HHW - Household Hazardous Waste Program - A program to educate the public about the concerns and problems of household chemical disposal and to provide collection sites to divert household chemicals from the sewerage system and landfills. HIDTA - High Intensity Drug Trafficking Area - Investigation and enforcement efforts involving complex drug related activities in high drug trafficking areas. The HIDTA program is supported by grant funding. Hotel/Motel Bed Tax - See Transient Lodging Excise Tax. 15-9 Pima County FY 2008/2009 Adopted Budget HSA - Health Savings Account - A tax-exempt trust or custodial savings account set up by an employee to pay or reimburse current and future qualified medical expenses. Enacted under provisions of the Internal Revenue Code, it is an alternative to traditional health insurance. An employee must be covered by a high deductible health plan and can contribute tax-free earnings to the HSA each year up to set limits. The necessary minimum deductible and maximum contribution levels are indexed for inflation over time. HURF - Highway User Revenue Fund - Funds allocated by the state to fund the construction and maintenance of the County’s highway and street system. This is the primary funding source for the Transportation Department and provides funds for the construction and maintenance of the County's roads and connecting infrastructure. HURF Equity Legislation - Legislation passed by the 1997 State Legislature that resulted in a change in the formula to distribute Highway User Revenue Funds. The formula now includes the population of unincorporated areas in the calculation of distribution amounts. During FY 1996/97, the change increased the distribution to Pima County by $3.3 million, and the increase over a twenty-year period is estimated to be $392.6 million. Improvement District - A special taxing district that is established by the Board of Supervisors, at the request of the property owners within a specific area, for the purpose of installing local public improvements and distributing the cost of the improvements among the property owners within the district based upon the benefit derived. The Board of Supervisors sits as the board of directors for the County’s Hayhook Ranch Improvement District, the operation and maintenance budget of which is funded by a Secondary Property Tax levy on all property located within the district. Other improvement districts exist in the county, but they are authorized and operated by municipalities and other independent boards of directors. Incumbent - The current individual or Pima County employee assigned to a particular Position Control Number (PCN). Indirect Cost - A cost that is incurred for a common or joint purpose benefitting more than one cost objective that is not readily assignable to the individual cost objectives specifically benefitted. Information Technology - Computer based systems which are used to acquire, store, and process information in various forms. This includes any hardware, whether primary equipment such as central processing units, personal computers, or ancillary equipment such as printers, scanners, video monitors, keyboards, etc. Information technology also includes the software and program applications which allow the equipment and systems to operate. (The department that manages the County’s mainframe computer, network servers, wide area network, wireless radio services, and telecommunications is named Information Technology.) Information Technology Enhancement Fund - A fund established to provide a source of funding for various specific information technology projects designated during the County's budget process. Intergovernmental Revenues - Revenues received from other governments for general financial assistance, use in performing specific functions, or as sharing of tax proceeds. State shared sales and vehicle license taxes and Highway User Revenue Fund monies comprise the largest share of Intergovernmental Revenues, with additional State monies received from Proposition 204 “hold harmless” aid, shared Lottery and Alcoholic Beverage License revenues, and Payments in Lieu of Taxes from the Arizona Department of Transportation. Intergovernmental revenues received by Pima County from the federal government include Payments in Lieu of Taxes (PILT) on federal lands exempt from property taxation and grant monies. Intermittent Employee - A person who has been hired for seasonal, on-call, or as-needed employment that does not exceed 1,040 paid hours per fiscal year. 15-10 Pima County FY 2008/2009 Adopted Budget Internal Service Fund - A 6000 series fund used to account for the financing of goods or services provided by one County department to other County departments on a cost reimbursement basis. JALE - Justice & Law Enforcement - An organizational entity comprised of the departments of Clerk of the Superior Court, Constables, County Attorney, Indigent Defense, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, Superior Court, and Superior Court Mandated Services. Lease Purchase Agreement - An agreement providing that portions of a lease payment may be applied toward the purchase of the property under lease. Legal Class - A property classification defined by the State Legislature and used to establish various Assessment Ratios to be applied to the Full Cash Value and the Limited Value of a property to determine both the Primary Net Assessed Value and Secondary Net Assessed Value of taxable property. Legal Class is determined by the use of the property. Levy - Imposition of taxes and/or special assessments for the support of government activities. Levy Limitation - The annual growth rate of the Primary Property Tax Levy is limited to two percent plus the percentage growth of the physical tax base. The levy limitation applies to counties, cities and towns, and community college districts. Library District - See County Free Library District. Limited Property Value - The basis for establishing the primary tax on a property. If there has not been a change of use or substantial modification to the property, it is the greater of: (1) the previous year’s Limited Property Value increased by 10%; or, (2) 25% of the difference between the current year’s Full Cash Value and the previous year’s Limited Property Value. If there has been a change in use or a substantial change made to the property, the Limited Property Value is determined by using the average percentage that the Limited Property Value comprises of the Secondary Property Value of like properties in the area. The Limited Property Value can never exceed the Secondary Property Value. Line Item Budget - A budget that allocates funds to specific cost centers, accounts, or objects, e.g., salaries and office supplies. Local Government Investment Pool - A pooled investment fund that is maintained by the state treasurer for the collective investment of state monies. The state treasurer deposits state monies in the pooled investment fund and such monies as any county, city, or town may supply. When a depositor provides monies to the pooled investment fund, it specifies the date or dates on which it will require the monies. The pooled investment fund shall be invested by the state treasurer for such periods as will facilitate the return of the monies to the originating bodies in accordance with the instructions received at the time of deposit. Earned interest increments are to be credited promptly after calculation. Mandated Programs - Programs that are imposed by law or another authority. Medical Services - An organizational entity comprised of the departments of Institutional Health, Public Health, and Pima Health System & Services. Memo Revenue - Revenue from sale of County owned land and fixed assets, including buildings, vehicles and other surplus property, capital lease proceeds, and an offset to budgeted depreciation expense not requiring actual outlay of monies. 15-11 Pima County FY 2008/2009 Adopted Budget Miscellaneous Revenue - Revenue from rents and royalties received in exchange for the right to use County land, buildings, improvements, and other property; monies received from private sources not associated with transfer of County property or services; reimbursements as compensation for damages to County property; and monies received as refunds and recoveries from outside sources. MWBE - Minority & Women-owned Business Enterprises - Businesses owned and operated by women or minorities. It is the policy of Pima County government to ensure full and equitable economic opportunities to persons or businesses that compete for business with Pima County government, including minority-owned business enterprises (MBE) and woman-owned business enterprises (WBE); the goal being to encourage and support business growth and success. The Pima County Minority and Women-owned Business Enterprise Program is a narrowly tailored remedial plan intended to correct identified disparities. NAI - Net Assets Impact - A term applicable to proprietary funds describing a change in retained earnings. Prior to a GASB rule change, the term Net Retained Earnings Impact (NREI) was used. The concept is similar to the philosophy of NFI, as applied to other funds. NAV - Net Assessed Value - The assessed value less the exceptions and exemptions allowed by the state constitution and statutes. NFI - Net Fund Impact - Defined as total revenues for the fiscal year, plus net operating transfers, and minus total expenditures, this calculation quantifies the difference between the fund balances at the beginning and end of the fiscal year. Used in developing and monitoring budgets of Special Revenue Funds, Debt Service Fund, and the Capital Projects Fund. NGFI - Net General Fund Impact - The same as NFI, applicable to the General Fund. Object - A collection of accounts grouped and assembled by general type. For budgeting purposes, expenditure/expense objects are: Personal Services; Supplies; Services and Other Charges; Capital; Debt Service; and Other Financing Sources. Revenue objects are: Taxes; Special Assessment; Licenses & Permits; Intergovernmental; Charges for Services; Fines & Forfeits; Interest; Miscellaneous; and Memo Revenue. One Percent Constitutional Limitation - Article 9, Section 18, of the Arizona Constitution requires the maximum amount of ad valorem Primary Property Tax that may be collected from owner-occupied residential property in any tax year shall not exceed one per cent of the property's Limited Property Value. The one percent limitation does not apply when voters have approved overrides above budget, expenditure or tax limitations or for Secondary Property Tax levies and assessments to retire debt or fund the operations of voter-approved Special Taxing Districts. Operating Budgets - Plans of current expenditures/expenses and the proposed means of financing them. The annual operating budget is the primary means by which most financing, acquisition, spending, and service delivery activities of a government are controlled. Operating Expenditures/Expenses - Expenditures/expenses charged in a fixed period of time to reflect the day-to-day operations. Operating Revenues - Revenues earned in a fixed period of time from daily operations. Property taxes collected make up the bulk of operating revenues for the General Fund, Flood Control District, County Free Library District, and Debt Service Fund. Grant revenues are not considered operating revenues. Operating Transfers - The movement of cash or assets from a fund that has the resources to a fund that will use them. Operating transfers “in” or “out” are not considered “revenues” or “expenses.” 15-12 Pima County FY 2008/2009 Adopted Budget Outside Agencies - A group of organizations that are not associated with nor allocated to any particular Pima County department. The outside agencies submit requests for funding to provide economic development, health, and social services for the County, and funds for approved service programs are distributed to the outside agencies via discretionary fund contracts. The Community Development & Neighborhood Conservation Department administers the Outside Agency Program. PAG - Pima Association of Governments - A nonprofit council of governments serving as the regional planning agency for Pima County and the Tucson Metro Area. It is operated by a board of directors made up of elected executive officers from each of the six jurisdictions: Pima County, Tucson, Marana, Oro Valley, Sahuarita, and South Tucson. PAG receives funds from federal, state, and local governments for planning programs in air quality, water quality, transportation, and other regional programs. Part Time Employee - A person who occupies a position that provides employment for less than 80 hours per pay period. PCIHS - Pima County Integrated Health Care System - Diverse set of payer and provider operations including: Public Health Department, Pima Health System & Services (Pima County’s acute care and long term care plans), provision of health care at the adult and juvenile detention centers, Posada del Sol Nursing Home, provision of mandated behavioral health services, and lease oversight of University Physicians Healthcare Hospital at Kino Campus, formerly Kino Community Hospital. PCN - Position Control Number - A unique seven digit numeric identifier used by the Position Control and Financial Planning systems to differentiate between specific positions within the County. Per Capita - A measure for revenue or expenditure/expense on a per person basis. Performance Based Budget - A budget that allocates funds for programs and services based on their worth, performance effectiveness, and contribution to the organization’s overall mission, goals, and objectives. Theoretically, the decision to appropriate more or fewer resources for programs and services from year to year is based on how well they achieve their stated goals and outcomes. In order to assess the work efficiency of operating units, different types of performance measures are used: input, output, outcome, quality, and efficiency. Performance Measure - A quantitative measure or qualitative assessment of how well a department has met or will meet its goals and objectives. Performance measures summarize the relationship between inputs and outputs in achieving outcomes with respect to effectiveness, efficiency, and quality. Performance measures demonstrate what the program service outputs are, what the expected quality levels are for these outputs, and what productivity is expected from expended person-hours and dollars. Personal Property - Property of every kind, both tangible and intangible, not included in the definition of real estate. Generally, personal property is moveable property. In Arizona there are two types of personal property, secured and unsecured. The owner of secured personal property is required to have his property declared as secured property. Secured property is taxed at the same time and in the same way as real property. Much of the equipment and the buildings of mines and utilities are secured personal property. Unsecured personal property is usually moveable property that is not exempted by the Arizona Constitution. Business equipment and mobile homes are the most common types of unsecured personal property. The Assessor must include in the assessment roll of property in the County an estimate of the value of unsecured personal property. Personal Services - All costs of compensating Pima County employees including salaries and employee benefit costs such as Pima County contributions for retirement, social security, health, dental, life and workers’ compensation insurance. 15-13 Pima County FY 2008/2009 Adopted Budget PILT - Payments in Lieu of Taxes - Properties owned by federal, state, county and municipal governments are exempt from property taxation. Because such property is exempt, the revenue needs of a jurisdiction are borne by all other taxpayers within the jurisdiction. To offset the increased burden imposed on other taxpayers, federal and state statutes authorize the County to receive payments “in lieu” of the property tax that would have been imposed had such property been subject to local taxes. Pima County Attorney Investigator Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Attorney Investigators. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). Pima County Sheriffs Retirement Plan - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to Pima County Sheriff’s Department uniformed and other select department personnel. The plan is part of and is administered by the Public Safety Personnel Retirement System (PSPRS). PNAV - Primary Net Assessed Value - Determined by multiplying the Limited Property Value by the Assessment Ratio for the property and subtracting the value of any applicable property exemption. The Primary Net Assessed Value is used to determine the Primary Property Taxes due on a given property. Pooled Investment Interest Revenue - Interest revenue earned on fixed income securities held in local government investment pools invested by the County or State Treasurer. Assets from two or more jurisdictions are combined into an investment pool to facilitate the implementation of more diversified, lower cost investment strategies while maintaining separate accounting and audit trails for the funds provided by each jurisdiction. Position Control System - Mainframe based position tracking system, sometimes referred to by the acronym PCON. Primary Property Tax - All ad valorem taxes except for secondary property taxes. It is determined by dividing the PNAV by 100 and then multiplying the quotient by the Primary Tax Rate. The Primary Property Tax is used by the County, schools, cities, and towns to support ongoing operations of the jurisdiction as opposed to capital improvements or override amounts which must be approved by the voters. If the amount of primary taxes to be levied in a given year is more than the amount of natural growth in the tax base, there must be a public hearing before the increase is imposed. The amount of primary taxes that can be imposed is limited by statute. Program - A group of closely related activities and services provided by an organization within the County. Programs produce some type of measurable result. The activities or services can be mandatory or discretionary. The activities or services also can have different funding sources (e.g., General Fund support, grants, Special Revenue Funds, etc.). Program Budget - A budget that organizes revenues and expenditures according to Program output rather than departmental consumption, as in a line item budget, perhaps crossing standard organizational lines (youth program, for example). Program Budgeting - A budget methodology that relates appropriations to goals. Budget developers practicing this approach strive to appropriate funds for goal-oriented units. Property Tax Oversight Commission - A commission authorized by the Arizona Legislature to oversee the constitutional and statutory limitations on primary property tax levies of the counties, cities and towns, and community college districts. 15-14 Pima County FY 2008/2009 Adopted Budget Property Tax Rate Stabilization Fund - A special revenue fund established to provide for future stabilization of the primary and combined property tax rates. Financial resources are provided by operating transfers from the General Fund. Proposition 100 - Prop. 100 - A state initiative passed by voters in November 2006 which amended Article 2, Section 22 of the Arizona Constitution to prevent persons who have entered or remain illegally in the United States from being eligible for bail should they be charged with a criminal offense under Arizona law that would allow the person to be released on bail. Proposition 101 - Prop. 101 - A state initiative passed by voters in November 2006 which amended Article 9, Section 19 of the Arizona Constitution by changing the base year for the primary property tax levy limit of each county, city, town, and community college district. The base year changed from tax year 1980 to tax year 2005. The proposition was initiated by the Arizona legislature to reduce any excess levying capacity that the jurisdictions had built up over the years. The approval of the proposition by the voters reduced Pima County’s primary property tax levy limit from $277,200,000 in tax year 2005 to $256,100,000 in 2006. In tax year 2006 Pima County’s actual primary property tax levy was $248,469,882. Proposition 204 - A state initiative passed in November 2000 that raised the income limits for Arizona residents to qualify for medical assistance, allowing a greater number to receive subsidized health care. Proposition 204 County Hold-Harmless - Prior to the implementation of Proposition 204, counties were paying for eligibility and medical liability costs. When the state assumed these costs as part of Proposition 204, it made three changes in county financing to generate funds. It reduced Disproportionate Share Hospital payments and created two new county contributions – the Uncompensated Care contribution and the AHCCCS Administration Cost contribution. While all of these changes resulted in a total net gain for some counties, they also created a total net loss for others. In order to ensure that counties did not suffer a net loss as a result of the implementation of Proposition 204, the state enacted County Hold-Harmless payments. These payments were begun in fiscal year 2002/03 and have remained unchanged through fiscal year 2008/09. Proprietary Funds - Funds used to account for the County’s ongoing activities that are similar to those found in the private sector. Proprietary funds include the County’s Enterprise and Internal Service funds. PSPRS - Public Safety Personnel Retirement System - A qualified pension plan under section 401 of the Internal Revenue Code that provides retirement and other benefits to public safety personnel who are regularly assigned hazardous duty in the employ of the state of Arizona or a political subdivision thereof, including Pima County. Pima County public safety personnel are covered by the Pima County Sheriffs Retirement Plan or the Pima County Attorney Investigator Retirement Plan. In addition, the PSPRS also administers the Corrections Officer Retirement Plan (CORP) and the Elected Officials’ Retirement Plan (EORP). Public Works - The organizational entity comprised of the departments of Capital Projects, Development Services, Environmental Quality, Facilities Management (includes Parking Garages, an enterprise fund), Fleet Services, Regional Flood Control District, Graphic Services, Natural Resources, Parks & Recreation, Public Works Administration, Solid Waste Management, Transportation, and Wastewater Reclamation. Real Property - Land and improvements attached to the land. Exceptions are some improvements in those legal classes that are primarily valued by the Arizona Department of Revenue. In many cases the improvements for these classes of property are defined as secured personal property. Recommended Budget - The budget, as proposed by the County Administrator to the Board of Supervisors, during the annual budget process. 15-15 Pima County FY 2008/2009 Adopted Budget Recreational Vehicle Space Surcharge - A 50¢ per night per space surcharge on recreational vehicles and travel trailers leasing space in an RV park or mobile home park for less than 12 months. An owner paying personal property tax on a vehicle instead of a vehicle license tax and who leases a space for longer than 12-months is exempt. The tax was imposed by the Board of Supervisors sitting as the Board of Directors of the County Stadium District. Regional Flood Control District - A special countywide taxing district established under Arizona Revised Statutes, Title 48, Chapter 21, to protect public health, safety, and welfare by implementing flood control solutions and providing comprehensive flood prevention services and to enhance natural floodplain characteristics and environmental quality by preserving and protecting riparian habitat resources. In addition to other powers, the Board of Supervisors, sitting as the board of directors for the Flood Control District, is authorized to a levy secondary property tax on the real property in the district to fund necessary expenditures/expenses for the benefit of property holders within the district. Regional Logistics Workforce - A federal grant for Workforce Innovation in Regional Economic Development (WIRED) Innovation Frontier under the Community Services, Employment & Training Department’s One Stop Program, which will work in partnership with Cochise, Santa Cruz and Yuma Counties and educational institutions to develop a skilled workforce for our regional transportation logistics industry and other industries that rely on logistics. Regular Employee - An employee who is employed full time, part time, or variable time on a continuous and continuing basis. Retirement Plans - Eligible Pima County employees are members of and receive retirement and other benefits from one of six retirement plans: Arizona State Retirement System (ASRS), Corrections Officer Retirement Plan (CORP), Elected Officials’ Retirement Plan (EORP), Pima County Attorney Investigator Retirement Plan, Pima County Sheriffs Plan, or Administrative Office of Courts Retirement Plan (AOC). The Public Safety Personnel Retirement System administers all retirement plans except the ASRS. Each of the five retirement plans covering Pima County employees is described in the glossary. Revenues - Monies received as income. It includes such items as tax payments, fees for specific services, receipts from other governments, fines, interest income, etc. Revised Budget - A department's authorized budget, as modified during the fiscal year, by the Board of Supervisors via the Budget Amendment Process. RTA - Regional Transportation Authority - Created in 2004, the RTA is a public body authorized by ARS §48-5301 through §48-5315 to identify multi-modal transportation priorities and design projects to meet needs under the Regional Transportation Plan. Members include Pima County, Marana, Oro Valley, Pascua Yaqui Tribe, Sahuarita, South Tucson, Tohono O’odham Nation, Tucson, the Pima Association of Governments, and the Arizona State Transportation Board. Projects developed under the Regional Transportation Plan are funded by a 20-year countywide transportation excise tax approved by voters in May 2006. The excise tax rate on most purchases taxed under Arizona law is 0.5 percent, including the leasing of commercial real property, and is commonly referred to as the “halfcent RTA sales tax.” Sales Tax - A tax imposed by state and local governments on the purchase of certain taxable goods and services. The tax is typically a fixed percentage of the monetary value of the good or service and is paid at the time the final consumer purchases the good or service. Items or materials purchased by businesses for resale are generally exempt from sales tax, as the tax will be imposed at the time the final consumer purchases the good or service. (Also see Excise Tax and Transaction Privilege Tax.) 15-16 Pima County FY 2008/2009 Adopted Budget SCAAP - State Criminal Alien Assistance Program - A federal program that provides reimbursement to states and other jurisdictions that incurred correctional officers’ salary costs for detaining criminal illegal aliens. SDCP - Sonoran Desert Conservation Plan - A comprehensive regional conservation and urban planning effort initiated in 1998 and adopted by the Board of Supervisors in 2001 to protect and enhance the natural and cultural environment of Pima County. Led by a steering committee, with extensive participation by the public, the scientific community, and many County departments, the Sonoran Desert Conservation Plan focuses on critical and sensitive habitat conservation, historic and cultural preservation, and riparian protection. The Sonoran Desert Conservation Plan represents the community’s long term strategy for the coexistence of Pima County's natural and urban environments, while upholding and giving the broadest application to the ecosystem protection goals of the Endangered Species Act. Secondary Property Tax - Generally, a property tax approved by voters to pay interest and retire debt used for capital improvements or to fund ongoing operation expenses of special voter-approved districts. Pima County has four secondary property taxes. The Secondary Property Tax for Debt Service is used to pay interest and principal on County debt incurred for capital improvements and approved budget overrides. The Secondary Property Tax for the Regional Flood Control District and the Secondary Property Tax for the Free Library District fund the ongoing operation expenses of each respective district. The County also has a state-mandated, non-voluntary Secondary Property Tax called the Fire District Assistance Tax, which assists in funding the operations of the nineteen fire districts in the county. Other jurisdictions may impose their own secondary property taxes. Self Insurance Trust Fund - An internal service fund that accounts for the risk management function of the County. The fund is administered by an appointed Board of Trustees and provides self insurance coverage to the County for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. The fund is financed by the General Fund and specific user departments. Service - Defines the department’s product or benefit to the County. Services may be identified, by combining the department’s major activities with a common purpose into one group. For example, recruiting, training, and classification are activities that make up Personnel Service under the department’s Administration Program. Sewer Revenue Bonds - Bonds issued by Pima County for Wastewater Reclamation capital improvement projects that are pledged to be repaid from sewer user fees and/or sewer connection fees instead of being repaid from secondary property tax revenue. SLID - Street Lighting Improvement District - A special taxing district authorized under Arizona Revised Statutes, Title 48, Chapter 6, for the purpose of funding and maintaining lighting improvements for streets and parks and to purchase the energy needed to operate those improvements. The Board of Supervisors sits as the board of directors for twenty-one County SLIDs, the budgets of which are funded by a Secondary Property Tax levy on all property located within the SLID. SNAV - Secondary Net Assessed Value - This value is determined by multiplying the Full Cash Value times the proper Assessment Ratio for the property and subtracting the value of any Exemption applicable to the property. The Secondary Net Assessed Value is used to determine the Secondary Property Taxes due on a given property. Southwest Border Prosecution Initiative - An initiative (previously called the Southwest Border Local Assistance Initiative) that provides funds to Arizona, and three other border states, to reimburse state, county, tribal, and municipal governments for costs associated with the prosecution of federally initiated and declined-referred criminal cases. 15-17 Pima County FY 2008/2009 Adopted Budget Special Revenue Funds - A fund category used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include Transportation, Public Health, the Regional Flood Control District, Employment & Training, the County Free Library, the Stadium District, Environmental Quality, Solid Waste Management, and various departmental programs. Special Taxing District - A district established under Arizona Revised Statutes, Title 48, whose board of directors is authorized to levy secondary property taxes or assessments on property located within the boundary of the district to fund expenditures/expenses for the benefit of property holders in the district. The Pima County Board of Supervisors sits as the board of directors for three countywide special taxing districts: the County Free Library District, the Regional Flood Control District and the Stadium District. The Board of Supervisors also sits as the board of directors for twenty-two smaller special taxing districts, including the Hayhook Ranch Improvement District and twenty-one Street Lighting Improvement Districts. Within Pima County, there are other independent special taxing districts such as the fire, irrigation and water improvement districts, along with municipal business improvement and community facilities districts. Stadium District - A special taxing district established under Arizona Revised Statutes, Title 48, Chapter 26, to provide family entertainment for Pima County residents through sports recreation and community events and to develop relationships with professional baseball teams that will have a positive impact on the local economy. The Board of Supervisors sits as the board of directors for the Stadium District, and has earmarked revenues from the County’s Vehicle Rental and Recreational Vehicle Space Surcharges, along with a portion of revenues from the Transient Lodging Tax, to fund the expenditures/expenses of the district. State Aid to Education - The State of Arizona provides financial aid to school districts throughout the state by funding various types of assistance through its General Fund budget, lottery and Indian gaming revenues, and revenues from a 0.6% sales tax earmarked for educational uses. The State also reduces local primary property taxes paid by owner-occupied residential taxpayers in each school district. Commonly called the “Homeowner’s Rebate,” this subsidy is legally known as Additional State Aid. Homeowners can receive a subsidy up to $560 during FY2008/09 against their local school district primary tax. There is an exception to the maximum subsidy should the combined Primary Property Tax levies for all jurisdictions where the homeowner resides exceed one percent of the homeowner’s Limited Property Value. When this exception occurs, a further amount of state aid is determined and added to Additional State Aid so that the combined Primary Property Tax levies paid by the homeowner to all jurisdictions do not exceed one percent of his/her Limited Property Value. State Shared Sales Taxes - Sales taxes collected by the State of Arizona, which are distributed to the State General Fund and to the General Funds of Arizona counties and cities to supplement revenues. Street & Highway Revenue Bonds - Transportation bonds issued for the purpose of constructing street and highway projects. They are secured by state shared gasoline tax revenue collections in the state of Arizona Highway User Revenue Fund (HURF). Debt service on these bonds is paid from the County's share of HURF funding received through the Transportation Department. Super Department - An aggregation of departments that share a specific common purpose and are administered by a single department director/manager or elected official. (“Super Department” should not be confused with “Functional Area” which is a grouping of departments sharing a broad common purpose. For example, the Sheriff and the County Attorney departments, which are administered by different elected officials and are entirely separate departments, belong to the Justice & Law Enforcement functional area.) All Super Departments, except Wastewater Reclamation, are represented by a four-digit numeric or alphanumeric designator that usually, but not always, corresponds to the first four digits of the operating department designator. For example, “1600" represents the County Attorney Super Department which is comprised of the following departments: 15-18 Pima County FY 2008/2009 Adopted Budget 1600000 - County Attorney (operating department) 5110000 - Fill the Gap 5160000 - Victim Restitution 5200000 - County Law Enforcement Antiracketeering 5210000 - Victim Witness Comp 5230000 - Bad Check 5270000 - Consumer Protection 8300000 - Grants The Super Departments and their component departments are presented in a listing within this Supplemental Information section. Supplemental Package - The Financial Planning System contains packages A through Z. Packages B through Z refer to supplemental requests for funding in excess of the department Base Budget or expansion of the Operating Budget. Supplies – Articles and commodities, which are consumed or materially altered when used, e.g., office supplies, maps, blueprints, repair and maintenance supplies, and small tools, equipment or computer software costing less than $1,000 per item. Tax Rate - As applied to property taxes, the tax rate is the rate per $100 of net assessed value at which a property will be taxed. Both the Primary and Secondary Tax rates are set by the County Board of Supervisors or the governing boards of other taxing jurisdictions. The rate is determined by dividing the levy by the sum total of the Primary or Secondary Net Assessed Value (per $100 of net assessed value) within the jurisdiction. The rate is then applied to the Primary or Secondary Net Assessed value (per $100 of net assessed value for each individual property) to determine the amount of the taxes due on that property. Tax Reduction/Debt Retirement Fund - The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various activities in order to offset possible future tax increases. Fund sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, sale of surplus property, and fee increases by General Fund departments where General Fund support is reduced or the fees are not earmarked for a specific purpose. Tax Year - The year in which a lien for property taxes is imposed. Liens are imposed on property on January 1st of the year in which the levy is set. The first half-year taxes are due on October 1st of the tax year, and the second half-year taxes are due on March 1st of the following calendar year. If taxes are not paid when due, the lien will be offered for sale. Temporary Employee - An employee who has been appointed on a full-time, part-time, or variabletime basis for a limited period not to exceed eighteen months. Tentative Budget - Per ARS §42-17101, the Board of Supervisors “ . . . on or before the third Monday in July each year, shall prepare . . . an estimate of the different amounts that will be required to meet the . . . public expense . . . for the current fiscal year.” Total Net Assets - The difference between the assets and liabilities of proprietary funds. Proprietary funds include the County’s Enterprise and Internal Service funds. Transaction Privilege Tax - Arizona’s version of a sales or excise tax. The seller is responsible for paying the entire amount of the tax due based on the gross taxable proceeds or gross taxable income of the business. The seller may include the tax in the purchase price or absorb the tax itself; however, in practice the tax is typically passed on to the consumer. Many types of transactions such as the purchase of unprepared food for consumption at home, prescription drugs and medical equipment, and most services are exempt from the tax under Arizona law. 15-19 Pima County FY 2008/2009 Adopted Budget Transient Lodging Excise Tax - A special tax levied on individuals who secure accommodations in any hotel, motel, or other organization that offers accommodations located in any jurisdiction which does not levy a municipal occupational license tax. Receipts from Pima County’s transient lodging excise tax are distributed to the Stadium District (34%), the Economic Development Special Revenue Fund (16%), and to the Metropolitan Tucson Convention & Visitors Bureau for tourism promotion (50%). Truth in Bonding Ordinance - Ordinance 1997-25 that added Pima County Code Chapter 3.06 “Bonding Disclosure, Accountability, and Implementation,” requiring the Board of Supervisors to provide notification to voters prior to a bond election of what projects will be constructed with bond revenues and provide assurances that the County will carry out the bond programs as authorized. Truth in Taxation - Whenever a proposed Primary Property Tax levy, excluding amounts attributable to new construction, is greater than the amount levied by the County in the preceding year, the Board of Supervisors is required by ARS § 42-17107 to publish a notice of tax increase and hold a public truth in taxation hearing before approving the adopted budget. ARS § 42-17104 requires such a public hearing be held on or before the fourteenth day before the day taxes are levied. Whenever a truth in taxation hearing has been required, Pima County has customarily held such a hearing on the same day and immediately preceding the Board’s approval of the adopted budget. UPHH at Kino Campus - University Physicians Healthcare Hospital at Kino Campus - The hospital, formerly known as Kino Community Hospital, that is operated by University Physicians Healthcare under a 25 year lease with the County that began on June 16, 2004. Vacancy Savings - A savings realized when positions are left vacant. The line item “Budgeted Personal Services Reduction” is used to account for vacancy savings. This reduction to the personal services budget allows the department to use these amounts to fund other items. VLT - Vehicle License Tax - An ad valorem tax imposed on cars, trucks, and trailers in the state of Arizona. This tax is usually collected by the counties, but some counties have opted to have the state collect the tax. In Pima County, this tax is collected by the Arizona Department of Motor Vehicles and then redistributed to the County. The VLT is a major revenue source for Pima County. (Note: The Chart of Accounts identifies the VLT revenue account as Shared Vehicle License Tax – 44701.) WIFA - Water Infrastructure Finance Authority - An independent state agency authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. Generally, WIFA offers borrowers below market interest on loans for one hundred percent of eligible project costs. WIRED - Workforce Innovation in Regional Economic Development - A federal grant to the Community Services, Employment & Training Department for the Pima County One Stop program, which will align workforce development, economic development, and educational efforts around a regional (including Cochise, Santa Cruz, Yuma and Pima Counties) strategy to promote innovation and increase the region’s prosperity. Workforce Investment Act (WIA) of 1998 - The act that requires states to streamline and consolidate their training systems by creating a “one stop” approach for the delivery of services. The WIA replaced the Job Training Partnership Act and established a new workforce development program for the nation. Zero Base Budget - This type of budget is generally used in conjunction with program budgeting (although it may be applied to line item budgeting). It is a budget for which the funding level must be justified without regard to prior year funding levels. Under a target base approach, the prior year’s budget is adjusted for known financial changes, such as approved salary and benefit adjustments, and is then used as the starting point for the current year. Modifications to this base are requested in supplemental packages. Under a zero base approach, no specific target base is established. The 15-20 Pima County FY 2008/2009 Adopted Budget department evaluates its current level of operations, programmatic structure, and staffing in the context of its function statement and mandates. Organizational revisions, if beneficial to the achievement of department goals, are made. Programs are then subdivided into services which define the department’s products or benefits to the County. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the fiscal year, the actual costs of each service can be captured, and variances from budgeted costs are monitored and analyzed. 15-21 Pima County FY 2008/2009 Adopted Budget SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2008/2009 Super Department 1000 ASSESSOR 1100 BOARD OF SUPERVISORS 1300 CLERK OF THE BOARD 1400 1500 1600 1700 1710 1850 1900 2000 Department 1000000 ASSESSOR 1100000 BOARD OF SUPERVISORS 1300000 CLERK OF THE BOARD 1400000 CLERK OF SUPERIOR COURT 5100000 COC VICTIM LOCATION FUND 5130000 COC SPOUSAL MAINTENANCE ENFORCEMENT 5140000 COC LOCAL COURT AUTOMATION FUND 5260000 COC CHILD SUPPORT INCENTIVE 5330000 COC DOCUMENT STORAGE & RETRIEVAL 5340000 COC TIME PAY FEES 8670000 COC JUDICIAL COLLECTION ENHANCEMENT 1500000 CONSTABLES 1600000 COUNTY ATTORNEY 5110000 CO ATTY FILL THE GAP 5160000 CO ATTY VICTIM RESTITUTION 5200000 COUNTY LAW ENFORCEMENT ANTIRACKETEERING 5210000 CO ATTY VICTIM WITNESS COMP 5230000 CO ATTY BAD CHECK PROGRAM 5270000 CO ATTY C.O.T. CONSUMER PROTECTION 8300000 COUNTY ATTORNEY GRANTS 1700000 COUNTY ADMINISTRATOR 5150000 FACILITIES RENEWAL FUND 5530000 SPACE ACQUISITION FUND 8350000 COUNTY ADMINISTRATOR GRANTS 1710000 ELECTIONS 0400000 IMPROVEMENT DISTRICTS 1850000 NON DEPARTMENTAL 3290000 GENERAL GOVERNMENT REVENUES 3300000 CONTINGENCY 3340000 GENERAL FUND DEBT SERVICE 5370000 EMPLOYEE BENEFIT LIABILITY FUND 5372000 PROPERTY TAX RATE STABILIZATION FUND 5800000 DEBT SERVICE 1900000 FACILITIES MANAGEMENT 5520000 PUBLIC WORKS BUILDING 7210000 PARKING GARAGES 2000000 FINANCE 5510000 IMPROVEMENT DISTRICTS FORMATION FUND 8050000 RISK MANAGEMENT CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY COUNTY ADMINISTRATOR ELECTIONS NON DEPARTMENTAL FACILITIES MANAGEMENT FINANCE & RISK MANAGEMENT 15-22 Pima County FY 2008/2009 Adopted Budget SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2008/2009 Super Department 2320 2500 INSTITUTIONAL HEALTH 2600 INDIGENT DEFENSE 2700 2710 2720 2730 2320000 INFORMATION TECHNOLOGY 5373000 IT ENHANCEMENT FUND 8020000 COMMUNICATIONS 2500000 INSTITUTIONAL HEALTH 2600000 INDIGENT DEFENSE 5120000 INDIGENT DEFENSE FILL THE GAP 8620000 LEGAL DEFENDER TRAINING FUND 8660000 PUBLIC DEFENDER TRAINING FUND 2700000 JUSTICE COURT AJO 5490000 JC AJO TIME PAY FEES 5491000 JC AJO COURT AUTOMATION FUND 5492000 JC AJO FARE SPECIAL REVENUE 2710000 JUSTICE COURT GREEN VALLEY 5480000 JC GV TIME PAY FEES 5481000 JC GV COURT AUTOMATION FUND 5482000 JC GV FARE SPECIAL REVENUE 2720000 JUSTICE COURTS TUCSON 5380000 JC TUCSON TIME PAY FEES 5381000 COURT AUTOMATION FUND 5382000 JC TUCSON FARE SPECIAL REV 8550000 JUSTICE COURTS TUCSON GRANTS 2610000 CONTRACT ATTORNEYS 2730000 OFFICE OF COURT APPOINTED COUNSEL 2920000 PUBLIC WORKS ADMINISTRATION 2940000 COMMUNITY RESOURCES 9740000 PIMA VOCATIONAL HIGH SCHOOL 2950000 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 5171000 NEIGHBORHOOD CONSERVATION 5172000 HOUSING TRUST FUND 8900000 COMMUNITY SERVICES GRANTS 2970000 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 3000000 JUVENILE COURT 5090000 JUVENILE TITLE IV-E 5240000 JUVENILE VICTIM RESTITUTION 5390000 JUVENILE PROBATION SERVICES 8600000 JUVENILE COURT GRANTS JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON OFFICE OF COURT APPOINTED COUNSEL 2920 PUBLIC WORKS ADMINISTRATION 2940 COMMUNITY RESOURCES 2950 Department INFORMATION TECHNOLOGY COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 2970 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 3000 JUVENILE COURT 15-23 Pima County FY 2008/2009 Adopted Budget SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2008/2009 Super Department 3250 3310 COMMUNITY SVCS, EMPLOYMENT & TRAINING 3350 HUMAN RESOURCES 3400 NATURAL RESOURCES, PARKS & RECREATION 3600 PROCUREMENT 3900 RECORDER 4100 4200 4300 3250000 FORENSIC SCIENCE CENTER 8140000 FORENSIC SCIENCE CENTER GRANTS 3310000 COMMUNITY SERVICES 9410000 EMPLOYMENT & TRAINING 3350000 HUMAN RESOURCES 3400000 NATURAL RESOURCES, PARKS & RECREATION 5190000 PARKS SPECIAL PROGRAMS 8690000 PARKS & RECREATION GRANTS 3600000 PUBLIC FIDUCIARY 3800000 PROCUREMENT 3900000 RECORDER 5350000 RECORDER DOC STORAGE & RETRIEVAL 4000000 SHERIFF 5300000 SHERIFF STATE RICO FUND 5400000 SHERIFF CNA ANTIRACKETEERING FUND 5440000 SHERIFF FEDERAL RICO FUND 5470000 SHERIFF CRIMINAL JUSTICE ENHANCEMENT 5540000 SHERIFF COMMISSARY OPERATIONS 5570000 SHERIFF INMATE WELFARE FUND 8750000 SHERIFF GRANTS 4100000 SCHOOL SUPERINTENDENT 8790000 SCHOOL RESERVE FUND 4200000 SUPERIOR COURT 4210000 SUPERIOR COURT MANDATED SERVICES 5080000 SUPERIOR CRT LOCAL COURT AUTOMATION FUND 5180000 COURTS FILL THE GAP 5280000 SUPERIOR COURT CHILD SUPPORT VISITATION 5310000 SUPERIOR COURT COUNTY LAW LIBRARY 5360000 SUPERIOR COURT PROBATE 5410000 SUPERIOR COURT CONCILIATION 5430000 SUPERIOR COURT PROBATION SERVICES 8100000 SUPERIOR COURT GRANTS 4300000 TREASURER 5560000 TAXPAYER INFORMATION FUND PUBLIC FIDUCIARY 3800 4000 Department FORENSIC SCIENCE CENTER SHERIFF SCHOOL SUPERINTENDENT SUPERIOR COURT TREASURER 15-24 Pima County FY 2008/2009 Adopted Budget SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2008/2009 Super Department 4610 TRANSPORTATION 4810 PUBLIC HEALTH 5010 5610 5630 6010 TRANSPORTATION 4810000 PUBLIC HEALTH 8400000 PUBLIC HEALTH GRANTS 5010000 REGIONAL FLOOD CONTROL DISTRICT 5610000 ENVIRONMENTAL QUALITY 8380000 ENVIRONMENTAL QUALITY GRANTS 5630000 SOLID WASTE MANAGEMENT 5640000 TIRE FUND 6010000 COUNTY FREE LIBRARY 8290000 COUNTY FREE LIBRARY GRANTS 6020000 STADIUM DISTRICT 6030000 ECONOMIC DEVELOPMENT & TOURISM 6400000 CAPITAL PROJECTS 7260000 PIMA HEALTH SYSTEM & SERVICES 8630000 PIMA HEALTH SYSTEM GRANTS 7360000 DEVELOPMENT SERVICES 8000000 FLEET SERVICES 3740000 GRAPHIC SERVICES DESIGN 8010000 GRAPHIC SERVICES PRODUCTION W000000 WASTEWATER RECLAMATION 8780000 WASTEWATER GRANTS W600000 WASTEWATER SYSTEM DEVELOPMENT FUND W700000 WASTEWATER CONSTRUCTION FUND ENVIRONMENTAL QUALITY SOLID WASTE MANAGEMENT COUNTY FREE LIBRARY STADIUM DISTRICT 6030 ECONOMIC DEVELOPMENT & TOURISM 6400 CAPITAL PROJECTS PIMA HEALTH SYSTEM & SERVICES 7360 DEVELOPMENT SERVICES 8000 FLEET SERVICES 8010 GRAPHIC SERVICES W000 4610000 REGIONAL FLOOD CONTROL DISTRICT 6020 7260 Department WASTEWATER RECLAMATION 15-25 Pima County FY 2008/2009 Adopted Budget 15-26 Pima County FY 2008/2009 Adopted Budget 15-27 Pima County FY 2008/2009 Adopted Budget 15-28 Pima County FY 2008/2009 Adopted Budget 15-29 Pima County FY 2008/2009 Adopted Budget 15-30 Pima County FY 2008/2009 Adopted Budget 15-31 Pima County FY 2008/2009 Adopted Budget 15-32 Pima County FY 2008/2009 Adopted Budget 15-33 Pima County FY 2008/2009 Adopted Budget 15-34 15-35 Pima County FY 2008/2009 Adopted Budget PIMA COUNTY DEBT POLICIES AND PRACTICES This section presents the types of debt, uses, restrictions, legal requirements, and other considerations related to the issuance of debt by Pima County. Individual long-term debt schedules are included in the following Supplemental Information section - Long Term Debt Schedules. All of the following items except Line of Credit are considered long term debt. Line of Credit. The County maintains a revolving line of credit with its servicing bank, currently the Bank of America National Association, to address short term borrowing needs for cash flow purposes. There is a maximum line of credit of $50,000,000, and as of June 30, 2008, this entire amount was available. Advances on the line of credit are payable on demand. The County’s general taxing authority secures the credit line. General Obligation Bonds. General Obligation Bonds are considered to be a general debt of the County. According to the Arizona State Constitution, general obligation debt may not exceed 6 percent of the value of the County’s taxable property, as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value. The legal debt margin projected as of June 30, 2009 is specified in the Supplemental Information section - Long Term Debt Service Schedules. Chapter 3.06 of the Pima County Code, Bonding Disclosure, Accountability and Implementation (the last seven pages of this section), sets forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. General obligation bonding is to be used to make local infrastructure investments and capital improvements and is not to be used to fund operating activities. Neither is general obligation debt to be used for enterprise improvements. General obligation bond debt authorized by the voters is retired through an annual levy of a secondary property tax assessed against the value of all property in Pima County. In 1997, voters approved $257,000,000 of general obligation bonds. Per Pima County Board of Supervisors Ordinance No. 1997-35 (Bond Improvement Plan, as amended), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at or below $1.00 per $100 of assessed valuation. For fiscal year 2007/08, the secondary tax rate was $0.6850 per $100 of assessed valuation, and will be reduced to $0.6050 for fiscal year 2008/09. A special bond election was held on May 18, 2004 approving additional general obligation bonds in the amount of $582,250,000. Per Pima County Board of Supervisors Ordinance No. 2004-18 (Bond Implementation Plan, as amended), the term of the general obligation bond debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at no higher than the rate in effect at the time, $0.8150 per $100 of assessed valuation, throughout this term. Again, as stated above, for fiscal year 2007/08, the secondary tax rate was $0.6850 per $100 of assessed valuation, and will be reduced to $0.6050 for fiscal year 2008/09. On May 16, 2006, voters approved another $54,000,000 of general obligation bonds for the construction of psychiatric care facilities. Per Pima County Board of Supervisors Ordinance No. 200629 (Bond Implementation Plan), the term of this debt is to be not longer than 15 years, and the secondary property tax rate required to pay off all general obligation bond debt service is to be maintained at or below $0.7150 per $100 of assessed valuation. For fiscal year 2007/08, the secondary tax rate was $0.6850 per $100 of assessed valuation, and will be reduced to $0.6050 for fiscal year 2008/09. Revenue Bonds. Sewer revenue bonds may be issued to provide financing for improvements to the County’s wastewater reclamation system. Such bonds are a debt obligation of Wastewater Reclamation enterprise operations. Revenues, comprised primarily of sewer fees and connection fees, are pledged to retire the debt. Before Wastewater can issue bonds, voters must authorize the 15-36 Pima County FY 2008/2009 Adopted Budget Enterprise Fund to incur debt, but not to exceed a specified amount. The authorization must also specify the purpose for which the proceeds will be used. Board of Supervisors Resolution 1991-138 directs Wastewater Reclamation to maintain a “bond coverage ratio” which is calculated as the product of total revenue minus operational expenses and divided by debt service costs. This resolution mandates that the “bond coverage ratio” must be at least 1.20. Through this resolution, the County establishes and maintains rates, fees and charges for service supplied by the wastewater system fully sufficient at all times to pay the reasonable operation and maintenance costs of the system, as well as 1.20 times debt service costs. Per Pima County Board of Supervisors Ordinance No. 1997-35, the schedule of bond sales on $105 million of voter approved debt was premised on annual increases in Wastewater Reclamation user fees of approximately five percent and increases in connection fees of approximately 12 percent. Fee increases under this ordinance were as follows: Fiscal Year 1999/2000 Fiscal Year 2000/01 Fiscal Year 2001/02 Fiscal Year 2002/03 Fiscal Year 2003/04 Fiscal Year 2004/05 User Fees 5.3% 5% 3.8% 5% 4% Connection Fees 11% 11% 12% 12% 12% 6% Additional sewer revenue bonds in the amount of $150,000,000 were approved in the special bond election held on May 18, 2004. Per Pima County Board of Supervisors Ordinance No. 2004-18, user fees can increase as much as eight percent and connection fees can increase as much as 12 percent as a result of the new issuance. Actual increases were eight percent and 10 percent, respectively. Per Pima County Ordinance No. 2006-52, user fees increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. Per Pima County Ordinance No. 2006-51, connection fees can increase as much as six percent on August 11, 2006 and an additional six percent on January 1, 2007. These increases were implemented as approved. Per Pima County Ordinance No. 2007-109, user fees increase nine percent on January 1, 2008 and 9.5 percent on July 1, 2008. Per Pima County Ordinance No. 2007-110, connection fees increase six percent on January 1, 2008 and 9.5 percent on July 1, 2008. Transportation revenue bonds, authorized in the November 1997 bond election, are repaid with Highway User Revenue Fund (HURF) revenues. Arizona Revised Statute § 11-378 requires specific ratios between HURF revenues and debt service payments. Aggregate debt service payments budgeted for fiscal year 2008/09 are within the statutory requirements. Certificates of Participation – 2007. On February 6, 2007, the Board of Supervisors approved financing for the acquisition of the Bank of America Plaza in conjunction with the Justice Building Project and the Jackson Learning Center Project. Accordingly, Pima County issued $30,320,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid by the General Fund over a fifteen year term. Certificates of Participation – 2008. On June 17, 2008, the Board of Supervisors approved additional financing for capital projects of Transportation and Wastewater Reclamation. Accordingly, Pima County issued $50,000,000 principal amount of Certificates of Participation. These certificates are scheduled to be repaid over a three year term. The Adopted Budget further provides for an additional issue of $35,000,000 in Certificates of Participation in fiscal year 2008/2009. 15-37 Pima County FY 2008/2009 Adopted Budget Special District Bonds. Pima County is authorized to create several different types of special taxing districts, each bound by separate statutory provisions. Special districts so created are: Regional Flood Control District. The Regional Flood Control District is coterminous with Pima County and can issue debt when voters authorize the district to levy a tax on the secondary valuation of real property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a specified amount. Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from the Debt Service Fund, with property tax revenues transferred from the district. Regional Flood Control District general obligation debt may not exceed five percent of the value of the district’s taxable property as of the latest assessment. Currently, the legal debt margin percentage is less than one percent. Library District. The Library District is coterminous with Pima County and can issue debt when voters authorize the District to levy a tax on the secondary valuation of real and personal property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a certain amount. To date, the Library District has issued no debt. Stadium District. The Pima County Stadium District is coterminous with Pima County and can issue debt upon authorization of the Board of Directors to pledge District revenues to retire the debt. The Baseball Stadium was financed with proceeds of the sale of the Pima County Adult Detention Facility to First Trust of Arizona, National Association for $34,500,000 on February 1, 1997. Money for the bank’s purchase of the Adult Detention Facility came from the County’s issuance of $35,660,000 principal amount of Certificates of Participation. Also on February 1, 1997, the County entered into a Capital Lease of the Adult Detention Facilities with First Trust for $35,660,000 for a 15 year term. On September 1, 1999, Pima County amended this lease-purchase agreement for the Adult Detention Facility. The amendment lowered the debt service payments through fiscal year 2002/03, extended the lease term to 2014, and increased the County’s obligation under the lease agreement by $290,000. A second amendment in 2003 extended the lower payments through fiscal year 2018. Improvement Districts. The Board of Supervisors may create specific improvement districts upon petition of property owners proposing the district. Each district is created to finance improvements that benefit all properties in the district. Improvement District loans may be approved to finance the improvements and property owners are assessed their portion of the debt over a period of years. Pima County generally issues these loans for not more than a ten-year period. Other Districts. There are many other special taxing or assessment districts throughout the County; however, Pima County has limited, or no, involvement with their operations or their specific debt programs. These districts include, but are not limited to: fire districts, and irrigation districts. Public Authorities. Certain public authorities can be created by Pima County but are considered separate and autonomous from the County. Due to the autonomy of such authorities, any debt issued by the authorities is not considered debt of the County. An authority so created by Pima County is the Industrial Development Authority (IDA). The IDA has issued a wide variety and substantial number of bonds and notes for the purpose of economic development. The County considers the debt issued by the IDA no commitment debt. Lease Purchase Contracts. As a practical matter, a lease purchase contract is a financing mechanism with all the characteristics of debt. The payment of principal and interest is subject to annual appropriation out of operating monies and cannot utilize the secondary property tax. Authorization to enter into a lease purchase contract is based on the County’s own policies and procedures on entering into contracts. Loans Payable. Several federal and state agencies are authorized to provide below-market rate loans to government jurisdictions to assist in developing infrastructure that is required to comply with federal laws, or to provide bridge loans until other funds become available. Pima County has entered into several loan agreements to date with the state Water Infrastructure Finance Authority (WIFA). 15-38 Pima County FY 2008/2009 Adopted Budget The Wastewater Reclamation Enterprise Fund has entered into these loan agreements to provide funds for the defeasance of prior sewer revenue bonds and the construction and improvement of wastewater treatment facilities. The state of Arizona created the Highway Extension/Expansion Loan Program (HELP), a financing mechanism established under the provisions of the National Highway System Designation Act of 1995. Pima County has received HELP funding to expedite several projects that otherwise would have been delayed until federal grant money or the ability to pay-as-you go became available. All loans are on parity with the respective County departments’ bonds, as the debt service is paid from the same source. Notes Payable. It is the current practice of Pima County to facilitate the purchase of land parcels used in the construction of capital projects by issuing notes to landowners, thereby reducing the need for third-party financing. Issued notes have been of relatively short duration, usually less than three years, and cannot exceed five years, per Arizona Revised Statute § 11-251(45). 15-39 Pima County FY 2008/2009 Adopted Budget CHAPTER 3.06 BONDING DISCLOSURE, ACCOUNTABILITY AND IMPLEMENTATION Sections: 3.06.010 Intent. 3.06.020 Bond implementation plan. 3.06.030 Advance publication of bond implementation plan. 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. 3.06.050 Conservation acquisition commission. 3.06.060 Monitoring and reporting on sold bonds. 3.06.070 Substantial modification of an adopted bond implementation plan. 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. 3.06.10 Intent. The board of supervisors is authorized by Arizona Revised Statutes § 35-452 to call special elections for the purpose of seeking voter authorization to incur bonded indebtedness. The board of supervisors desires to provide voters with complete information on projects, along with their estimated costs, that will be constructed from proceeds of bonded indebtedness, as well as provide voters, to the maximum extent practicable, firm assurances that these projects will be constructed within the estimated costs and time tables established by the board of supervisors. Because it is not practicable to list on a ballot question all of the projects and estimated costs that would be constructed from the sale of authorized bonded indebtedness, the board of supervisors establishes this chapter setting forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. (Ord. 1997-25 § 1 (part), 1997) 3.06.020 Bond implementation plan. Prior to the start of early voting for a special election called by the board of supervisors pursuant to ARS § 35-452, the board of supervisors shall adopt by ordinance a "bond implementation plan," which shall be adopted for each bond election and question ordered by the board of supervisors pursuant to ARS § 35-452. The title of the ordinance shall contain the date of the special bond election. After adoption, the ordinance shall govern the development or construction of all listed projects, including the approximate project cost and the proposed construction schedule, unless the ordinance is amended pursuant to Section 3.06.050. The ordinance shall contain the following information: A. A complete list of all projects to be constructed or acquired by proceeds from the sale of authorized bonds. The project list shall identify each project by name and location and provide a short narrative project description. 1. For capital construction projects, the following information shall also be provided for each project: 15-40 Pima County FY 2008/2009 Adopted Budget a. A project scope of work containing a description of the facility to be constructed including the size or capacity and whether construction is for a new facility or an expansion, rehabilitation or reconstruction of an existing facility. b. The purpose and specific benefits to be achieved by construction of the project. c. A construction schedule that identifies by major task (i.e. planning/design/right-ofway; construction; other) and by fiscal year the projected start and completion dates. d. The estimated future operating and maintenance costs, what jurisdiction or county department will be responsible for these costs, and whether ability to fund these costs should impact scheduling of the project. 2. For each land acquisition project related to open space, trails or historic/cultural preservation, the following information shall be provided: a. An estimate of the number of acres to be acquired and any special designation relating to the property such as recreational, open space planning, floodplain, or historic/cultural preservation. b. The desirable location of the property by section, township, and range, the assessor parcel number, and existing zoning of the property. c. The benefits to be achieved by the acquisition. d. The estimated future management and security costs, and identification of the management agency if other than the county. B. The total estimated cost of each project or acquisition, total estimated costs by major task, a discussion of how estimated costs were derived, and analysis of the potential for actual costs to increase or decrease from estimated costs. C. The source (federal or state aid, local governments, other county revenues, private sources) of any other revenues that may be obtained for the project or revenues that are required as cost sharing from other governmental entities or private parties, including an assessment of the certainty or uncertainty that other sources will be secured and options that would be available if the other sources are not secured. D. A detailed strategy for managing the sale of bonds, including discussion of the factors upon which the county will base decisions on the timing, size, and terms of bond sales. E. For general obligation bonds, discussion of commitments to manage the sale of bonds within limits on secondary property tax rates and analysis of how approval and sale of general obligation bonds could impact actual property taxes paid for debt service. F. For revenue bonds, a discussion of sources of revenues that will be used to service bond debt and whether fees will be raised, and by how much, if revenue bonds are approved and sold. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.030 Advance publication of bond implementation plan. A bond implementation plan adopted pursuant to this chapter shall be published at least once in a newspaper of general circulation in the county prior to the start of early voting for the special bond election. The publication shall set forth the ordinance containing the bond implementation 15-41 Pima County FY 2008/2009 Adopted Budget plan adopted by the board of supervisors. Upon adoption, the board of supervisors shall also publish the bond implementation plan on the county's web site prior to the start of early voting for the special bond election. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. A. The duties and responsibilities of the Pima County bond advisory committee as adopted by the board of supervisors on July 15, 2003, are expanded to include monitoring and review of implementation of the bond implementation plan. B. The Pima County bond advisory committee members shall be appointed to a term of six years. Upon resignation of any member, the appointing authority shall appoint another member to begin a new six-year term. C. The committee will meet as often as it deems necessary but in any event no less frequently than semi-annually. D. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the committee on the status of implementation of the bond implementation plan, with special attention paid to major issues impacting implementation of the bond improvement plan. E. The committee shall review and make recommendations to the board of supervisors on all proposed amendments to the bond implementation plan. F. The Committee shall review and approve the semiannual progress reports on the bond implementation plan prior to it being transmitted to the board of supervisors and published, as required by section 3.06.060. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.050 Conservation acquisition commission. A. The board of supervisors hereby establishes the conservation acquisition commission. B. The conservation acquisition commission shall have a total of eleven members, appointed as follows: 1. Five members, one appointed by each member of the board of supervisors; 2. Two members appointed by land conservation organizations active in Pima County; 3. One member appointed from the Pima County natural resources, parks and recreation commission; 4. One member appointed by the local board of realtors; 5. One member appointed by the ranching community; and 6. One member appointed by the county administrator. 15-42 Pima County FY 2008/2009 Adopted Budget C. Appointments to the commission are for a term of eight years. Upon the resignation of any member, the appointing authority shall appoint another member to begin a new eight-year term. D. The duties and responsibilities of the commission are as follows: 1. Oversee and monitor all open space bond acquisitions placed before the board of supervisors for consideration including, but not limited to, acquisitions funded by general obligation bonds. 2. Make recommendations to the board of supervisors and the Pima County bond advisory committee for priorities in the scheduling of open space acquisitions and periodic assessment and change in priorities as necessary. 3. Make recommendations to the board of supervisors and the Pima County bond advisory committee on any aspects of open space land management, including management of lands acquired for open space. 4. Make recommendations to the county administrator, and the Pima County bond advisory committee on any aspect relating to internal county management of the open space acquisition process. E. The commission will meet as often as it deems necessary but in any event no less frequently than quarterly. F. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the commission on the status of implementation of the conservation bond program component of the bond implementation plan, with special attention paid to major issues impacting implementation of the conservation bond program. G. The commission shall review and make recommendations to the board of supervisors on all potential amendments to conservation bond program components of the bond implementation plan. H. The commission shall review and approve the semiannual progress reports on the conservation bond program component of the bond implementation plan prior to it being transmitted to the Pima County bond advisory committee as required by Section 3.06.040. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.060 Monitoring and reporting on sold bonds. The county administrator shall prepare semiannual reports on the progress of the bond implementation plan implementation which shall be transmitted to the board of supervisors for review. Upon transmittal to the board of supervisors on or before January 1 and July 1, semiannual progress reports shall also be posted on the county's web site. Progress reports shall be prepared and transmitted by the county administrator until a bond implementation plan is determined by the board of supervisors to have been completed. Each progress report shall contain the following information on the status of every project or program contained in the plan: A. The project implementation schedule status, including design, construction, acquisition, and completion. 15-43 Pima County FY 2008/2009 Adopted Budget B. Any estimated substantial variances from the project cost and revenue sources in the adopted bond implementation plan. C. Any major issues that may affect implementation of the bond implementation plan. D. Plans and options for addressing substantial modifications in costs or revenue sources or other major issues, including the potential need for substantial modifications in the bond implementation plan as provided for in Section 3.06.070. E. A fiscal status report, including discussion of bond sales completed and projected; interest rates and terms of completed sales; interest rates received on deposits of bond proceeds; updated projections on conditions in municipal bond markets; current debt service schedules and updated projections of secondary property tax rates for debt service; updated projections of secondary property tax rates with projected future sales of bonds; and analysis and projection of fiscal impacts of completed and projected sales of revenue bonds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.070 Substantial modification of an adopted bond implementation plan. A. A substantial modification in the implementation of an adopted bond implementation plan shall not be made except as provided in this section. B. For purposes of this section, "substantial modification" means any of the following: 1. An increase or decrease in total actual project costs by twenty-five percent or more. 2. An increase or decrease in actual bond costs by twenty-five percent or more. 3. An increase or decrease in actual other revenues by twenty-five percent or more. 4. A delay in a project construction or implementation schedule of twelve months or more. 5. A delay in the scheduled years of sale of bonds of twenty-four months or more caused by changes in municipal bond market conditions or county financial conditions and necessary to maintain commitments to capping the secondary property tax rate for debt service. 6. Any project that is not constructed. 7. Any project that is added to those to be constructed. 8. Any increase or decrease in the project scope that alters the disclosed project benefits. 9. All changes to a bond implementation plan necessitated by only a portion of the proposed bond questions being approved at the special election. C. Cost estimates may vary, up or down, as a project proceeds through planning, design, procurement, contract award, and construction, or through appraisals and negotiations for conservation acquisitions. Variations in cost estimates do not constitute "substantial modifications." "Substantial modifications" relating only to cash amounts may occur pursuant to official action by the board of supervisors, in open session, that establish actual costs through awards of construction contracts, contract amendments or change orders, or approval of a contract for acquisition. Such board actions shall be accompanied by notice that the action will require a bond ordinance amendment. 15-44 Pima County FY 2008/2009 Adopted Budget D. Any substantial modification in the implementation of an adopted bond implementation plan requires an specific amendment to the ordinance that adopted the plan. The ordinance amendment must be enacted by the board of supervisors at a public hearing for which at least fifteen days' prior notice was published in a newspaper of general circulation in the county. 1. Bond ordinance amendments shall be scheduled to coincide with transmittal of the semiannual bond progress reports as required by Section 3.06.060. 2. Recommendations for bond ordinance amendments shall be reviewed by the Pima County bond advisory committee, as required by Section 3.06.040, and for conservation acquisitions by the conservation acquisition commission, as required by Section 3.06.050. 3. Substantial modifications of costs, bond funding, or other funding ordinance amendments may be scheduled for the next regular transmission of the semiannual bond progress report, provided the modifications were previously approved by the board of supervisors. 4. All other substantial modifications require amendment of the bond ordinance prior to the substantial modification. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. A bond implementation plan shall be integrated into a five year capital improvement plan to be adopted at the time the annual budget of the county is adopted. The county five-year capital improvement program shall be reported to the Metropolitan Planning Organization for all necessary coordination and integration into a regional capital plan. Any project contained within a bond implementation plan that is being implemented by a political subdivision other than the county shall conform with the requirements of this chapter. Specific program or project oversight for the purposes of conforming with this chapter shall remain with the county. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. A. Pursuant to Pima County Code Section 3.06.080, bond projects authorized by the board of supervisors in a bond implementation plan for a special bond election to be designed, constructed, or equipped by another political subdivision using county general obligation bonds to fund a project in whole or part shall be funded by the county only pursuant to an intergovernmental agreement executed between Pima County and the implementing subdivision. Each such project shall be authorized and implemented with separate intergovernmental agreements. The intergovernmental agreement shall authorize the jurisdiction to design, construct, or equip the project, subject to compliance with the terms and mutual responsibilities of the parties agreed upon in the intergovernmental agreement. B. Unless waived by the board of supervisors as being in the best interests of the county and warranted by the circumstances of the bond funded project at issue, the intergovernmental agreement shall include, but not be limited to, the following responsibilities of the implementing subdivision: 15-45 Pima County FY 2008/2009 Adopted Budget 1. That the implementing political subdivision shall operate and maintain the improvements constructed by county bond funds for a period of not less than twenty-five (25) years. 2. That the implementing political subdivision shall not charge a fee for use of the constructed improvement that is more than a fee charged by the county for a similar purpose. 3. That the implementing political subdivision agrees to insure the improvements constructed with county bond funds and will replace same them if they are damaged or destroyed. 4. That the implementing political subdivision agrees to make the improvements available to all residents of Pima County without restriction or preference to jurisdiction of residence. 5. That the implementing political subdivision agrees to comply with all provisions of Chapter 3.06 (Bonding Disclosure, Accountability, and Implementation) of the Pima County Code and will provide all reports to the county in a format and schedule agreed upon by the parties. 6. That the county will only transfer county general obligation bond proceeds to the implementing jurisdiction upon request from the implementing jurisdiction, with full documentation. 7. That the implementing political subdivision agrees to a provision requiring compliance with federal arbitrage regulations. 8. That the implementing jurisdiction, by action of its governing body at a public hearing, shall notify the county of events that would require an amendment of the bond implementation plan ordinance and formally request the board of supervisors to hold a public hearing on the necessary ordinance amendment. 9. That the intergovernmental agreement shall establish the amount of county bond funds to be allocated to a specific project, establish the stated amount as a maximum of county bond monies to be allocated to the project, and commit the implementing political subdivision to pay for any and all costs in excess of county bond funds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 15-46 Pima County FY 2008/2009 Adopted Budget LONG TERM DEBT General Obligation Bonds Payment Source Payments for principal and interest on general obligation bonds are made from property tax revenues of the Debt Service Fund. Debt Service Requirements The debt service requirements on general obligation bonds are summarized as follows: 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 TOTALS PRINCIPAL INTEREST TOTAL $38,305,000 33,225,000 30,885,000 31,750,000 32,650,000 31,255,000 29,160,000 29,750,000 30,585,000 27,805,000 30,680,000 26,430,000 21,240,000 19,615,000 $17,600,530 16,031,230 14,508,950 13,152,350 11,744,800 10,305,950 8,910,175 7,613,056 6,317,300 5,012,850 3,895,588 2,680,000 1,688,350 830,750 $55,905,530 49,256,230 45,393,950 44,902,350 44,394,800 41,560,950 38,070,175 37,363,056 36,902,300 32,817,850 34,575,588 29,110,000 22,928,350 20,445,750 $413,335,000 $120,291,879 $533,626,879 Legal Debt Margin Under the Arizona Constitution, general obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Legal debt margin projected at June 30, 2009 is as follows: Secondary Net Assessed Valuation Debt Limit General Obligation Bonds Outstanding Assets Available for Principal Debt Applicable to Limit Legal Debt Margin Available Legal Debt Margin Percentage: General Obligation Bonds Outstanding Secondary Net Assessed Valuation 15-47 6% Limitation $9,592,056,434 575,523,386 (413,335,000) 8,848,528 (404,486,472) $171,036,914 15% Limitation $9,592,056,434 1,438,808,465 (413,335,000) __ 8,848,528 (404,486,472) $1,034,321,993 $ 413,335,000 = 4.31% $ 9,592,056,434 Pima County FY 2008/2009 Adopted Budget LONG TERM DEBT Regional Flood Control District General Obligation Bonds Payment Source Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from property tax revenues of the Debt Service Fund of the district. Debt Service Requirements The debt service requirements on general obligation bonds of the Regional Flood Control District are summarized as follows: 2009 TOTALS PRINCIPAL INTEREST TOTAL $725,000 $30,450 $755,450 $725,000 $30,450 $755,450 Legal Debt Margin Under Arizona Revised Statute § 48-3619, Regional Flood Control general obligation debt may not exceed five percent of the value of the Regional Flood Control District’s taxable property as of the latest assessment. Legal debt margin projected at June 30, 2008 is as follows: Secondary Net Assessed Valuation Debt Limit Flood Control GO Bonds Outstanding Legal Debt Margin Available Legal Debt Margin Percentage: Flood Control GO Bonds Outstanding Secondary Net Assessed Valuation 15-48 5% Limitation $8,709,214,405 435,460,720 (725,000) $434,735,720 $ 725,000 = 0.01% $ 8,709,214,405 Pima County FY 2008/2009 Adopted Budget LONG TERM DEBT Transportation Bonds Payment Source Payments for principal and interest on transportation bonds are made from Highway User Revenue Funds. Debt Service Requirements The debt service requirements on transportation bonds are summarized as follows: 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 TOTALS PRINCIPAL INTEREST TOTAL $12,365,000 12,870,000 13,430,000 14,015,000 9,970,000 10,415,000 10,890,000 11,400,000 11,945,000 12,510,000 9,615,000 10,080,000 4,950,000 5,200,000 $6,147,463 5,651,469 5,090,900 4,502,813 3,912,288 3,517,425 3,104,950 2,668,388 2,158,987 1,648,549 1,122,087 756,587 377,700 195,337 $18,512,463 18,521,469 18,520,900 18,517,813 13,882,288 13,932,425 13,994,950 14,068,388 14,103,987 14,158,549 10,737,087 10,836,587 5,327,700 5,395,337 $149,655,000 $40,854,943 $190,509,943 Legal Debt Margin Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Series 1998 Series 2002 Series 2003 Series 2005 Series 2007 Series 2008 PRIOR FISCAL YEAR HURF REVENUE $33,445,603 $49,398,596 $47,074,605 $52,587,700 $56,936,526 $58,637,523 15-49 HIGHEST FUTURE DEBT SERVICE PAYMENT $6,151,333 $11,904,825 $14,608,613 $16,767,639 $19,330,859 $18,521,469 Pima County FY 2008/2009 Adopted Budget LONG TERM DEBT Transportation Highway Extension/Expansion Loan Program (HELP) Loans Payment Source HELP loans were established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you go. Payments for fiscal year 2008/2009 will be funded by an operating transfer from Transportation Special Revenue Fund. Debt Service Requirements The debt service requirements on Transportation HELP loans payable are summarized as follows: PRINCIPAL INTEREST TOTAL 2009 $1,000,000 $61,180 $1,061,180 TOTALS $1,000,000 $61,180 $1,061,180 15-50 Pima County FY 2008/2009 Adopted Budget LONG TERM DEBT Certificates of Participation Payment Source Payments for principal and interest on certificates of participation are made from funds transferred from Capital Projects Fund and Regional Wastewater Reclamation Fund. Debt Service Requirements The debt service requirements on certificates of participation are summarized as follows: PRINCIPAL INTEREST TOTAL 2009 2010 2011 2012 $20,000,000 34,000,000 24,000,000 7,000,000 $4,250,000 3,250,000 1,550,000 350,000 $24,250,000 37,250,000 25,550,000 7,350,000 TOTALS $85,000,000 $9,400,000 $94,400,000 Summary of Debt Service Fund Expenditures Long Term Debt: General Obligation Bonds (GOB) Flood Control GOB Transportation Revenue Bonds Transportation HELP Loans Certificates of Participation $55,905,530 755,450 18,512,463 1,061,180 24,250,000 Total Long Term Debt $100,484,623 Fiscal and Other Charges Total Budgeted Debt Service Expenditures 15-51 37,000 $100,521,623 Pima County FY 2008/2009 Adopted Budget LONG TERM DEBT Stadium District Debt Payment Source Payments for principal and interest on Stadium District debt are made from stadium revenues, Transient Lodging Excise Tax proceeds, Recreational Vehicle Space Surcharge proceeds, and Rental Car Tax proceeds. Debt Service Requirements The debt service requirements on Stadium District debt are summarized as follows: 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 TOTALS PRINCIPAL INTEREST TOTAL $1,965,000 2,025,000 2,125,000 2,230,000 2,780,000 2,482,000 2,605,000 2,710,000 2,820,000 2,935,000 $1,062,435 982,335 878,585 774,385 646,860 510,950 399,390 293,090 181,080 61,635 $3,027,435 3,007,335 3,003,585 3,004,385 3,426,860 2,992,950 3,004,390 3,003,090 3,001,080 2,996,635 $24,677,000 $5,790,745 $30,467,745 Note: This table does not include $5,600 of fiscal charges budgeted each fiscal year. 15-52 Pima County FY 2008/2009 Adopted Budget LONG TERM DEBT Special Assessment Obligations Payment Source Special assessment obligations are secured by pledges of revenues from improvement districts which were established in order to finance specific construction projects which benefit a limited geographical area. While there is no legal requirement for the County to further secure the special assessment obligations of the districts, the County has made a moral commitment to take steps necessary to prevent default. Payments for principal and interest on special assessment obligations are made from assessments received in the Improvement Districts Special Revenue Fund. Debt Service Requirements The debt service requirements on special assessment obligations are summarized below. 2009 2010 2011 2012 TOTALS PRINCIPAL INTEREST TOTAL $357,295 357,295 357,295 338,363 $91,323 64,799 38,273 12,505 $448,618 422,094 395,568 350,868 $1,410,248 $206,900 $1,617,148 Legal Debt Margin There is no legal debt margin for special assessment obligations. 15-53 Pima County FY 2008/2009 Adopted Budget LONG TERM DEBT Loans Payable Payment Source Payments for principal and interest on loans payable are made from user charges received in the Wastewater Enterprise Fund. Debt Service Requirements The debt service requirements on loans payable are summarized as follows: PRINCIPAL INTEREST TOTAL 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 $5,955,046 6,316,650 7,604,514 7,891,095 6,936,540 6,032,549 6,272,401 6,490,415 6,747,808 1,148,367 1,186,378 1,225,647 1,266,216 1,308,128 1,351,427 1,396,159 __1,442,372 $2,422,506 2,200,457 1,948,065 1,666,783 1,397,140 1,161,060 937,312 705,223 464,471 322,742 284,102 244,183 202,943 160,337 116,322 70,849 ____23,871 $8,377,552 8,517,107 9,552,579 9,557,878 8,333,680 7,193,609 7,209,713 7,195,638 7,212,279 1,471,109 1,470,480 1,469,830 1,469,159 1,468,465 1,467,749 1,467,008 __1,466,243 TOTALS $70,571,712 $14,328,366 $84,900,078 Legal Debt Margin There is no legal debt margin for loans payable. 15-54 Pima County FY 2008/2009 Adopted Budget LONG TERM DEBT Sewer Revenue Bonds Payment Source Payments for principal and interest on sewer revenue bonds are made from user charges received in the Wastewater Management Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue bonds including estimated amounts for planned bond issues in fiscal year 2008/2009 are summarized as follows: 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 TOTALS PRINCIPAL INTEREST TOTAL $10,983,333 12,252,824 12,572,824 13,657,824 13,152,824 14,182,824 15,512,824 7,552,824 7,667,824 7,787,824 7,912,824 8,047,824 8,187,824 8,332,829 5,149,490 5,314,490 3,550,000 ____3,730,000 $7,829,066 7,319,461 6,759,620 6,165,641 5,520,043 4,884,051 4,197,979 3,442,450 3,064,809 2,681,418 2,314,120 1,938,354 1,556,850 1,165,740 764,449 523,075 291,200 ____149,200 $18,812,399 19,572,285 19,332,444 19,823,465 18,672,867 19,066,875 19,710,803 10,995,274 10,732,633 10,469,242 10,226,944 9,986,178 9,744,674 9,498,569 5,913,939 5,837,565 3,841,200 ____3,879,200 $165,549,030 $60,567,526 $226,116,556 Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 15-55 Pima County FY 2008/2009 Adopted Budget LONG TERM DEBT Certificates of Participation Payment Source Payments for principal and interest on certificates of participation are made from the General Fund. Debt Service Requirements The debt service requirements on certificates of participation are summarized as follows: 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 TOTALS PRINCIPAL INTEREST TOTAL $1,545,000 1,610,000 1,675,000 1,740,000 1,810,000 1,890,000 1,970,000 2,065,000 2,170,000 2,280,000 2,395,000 2,515,000 2,640,000 2,770,000 $1,363,524 1,298,500 1,234,100 1,167,100 1,097,500 1,020,575 940,250 841,750 738,500 630,000 516,000 396,250 270,500 138,500 $2,908,524 2,908,500 2,909,100 2,907,100 2,907,500 2,910,575 2,910,250 2,906,750 2,908,500 2,910,000 2,911,000 2,911,250 2,910,500 2,908,500 $29,075,000 $11,653,049 $40,728,049 Legal Debt Margin There is no legal debt margin for certificates of participation. 15-56 Pima County FY 2008/2009 Adopted Budget VALUATION OF PROPERTY FOR TAXING PURPOSES IN ARIZONA The primary revenue source for Pima County is the property tax. Property tax is paid in accordance with the value of real and personal property. There are a number of County functions that are paid for by property taxes. The primary tax goes to the General Fund and is used for continuing maintenance and operation of the County. The secondary tax is used to pay for capital expenditures and some “budget override” amounts approved by the voters. These two levies are supported by two different property values. The primary tax is supported by the limited value and the secondary tax is supported by the full cash value. The tax is based on the net assessed values of the property. The net assessed value is set by multiplying the full and limited values of the property by an assessment ratio and subtracting any constitutionally defined exemptions. The full cash value 1 of each parcel of property is set by the County Assessor or the Arizona Department of Revenue in accordance with standards and procedures established by the Arizona Department of Revenue and the legislature. The value of railroads, mines, utilities, and some other types of personal property are valued by the Arizona Department of Revenue. The “market standard” is used by Arizona for the establishment of the full cash value of a property. In other words, the value of a property must come close to the selling price of a similar property which has been sold in an arms length transaction without stress or duress on the part of the seller or buyer. The limited value 2 of a property is determined by one of two formulas. The limited value will change by the formula that produces the largest increase in value of the two formulas. One formula increases the value 10 percent from the previous year’s limited value, while the other formula produces a change in the value that is 25 percent of the difference between the previous year’s limited value and the current year’s full cash value. The limited value can never be greater than the full cash value. The assessment ratios 3 are defined by the Arizona Legislature. They are assigned to a property in accordance with its use. There are nine basic classes of property all having different assessment ratios. The same assessment ratio is applied to both the full cash value and the limited value to determine the assessed value for the secondary 4 and primary 5 taxes. The Arizona Constitution stipulates that certain types of property will not be fully taxed or will not be taxed at all. Properties owned by government or nonprofit organizations are not taxed, as long as they are not used in commerce. Widows, widowers, disabled individuals, and certain veterans are given partial exemptions from property tax. The amount of the exemption is determined by the full cash value of the property and the person’s income. All property in the County has a full cash assessed value and a limited assessed value. The Assessor identifies the amount that is exempt. The largest amount of exempt properties in the County is vacant lands which are owned by state and federal agencies. Although these agencies do not pay property taxes, some agencies do pay “in lieu” taxes to compensate those jurisdictions in which the property is located for minimal services provided to the property. The secondary value of the exemption is subtracted from the total secondary assessed value to derive the net secondary assessed value. The same is done to the primary value to derive the net primary assessed value. For the current year, the County’s secondary net assessed value increased 16.7 percent over the previous year. This increase was due to both new construction and value increases which came with an expanding economy. The primary net assessed value increased 12.05 percent. Endnotes 1 See Full Cash Values By Class: 2004-2008. 2 See Limited Values By Class: 2004-2008. 3 See Assessment Ratios By Class: 2004-2008. 4 See Secondary Net Assessed Values By Class: 2004-2008. 5 See Primary Net Assessed Values By Class: 2004-2008. 15-57 COMPONENTS OF ARIZONA'S PROPERTY TAX SYSTEM Market Forces: - Population - Wealth - Employment - Inflation - Interest Rates - Obsolescence Process appeals and defend values Property: - Real Property: Land, Improvements - Personal Property: Business Equipment, & Mobile Homes Personal Property can be "secured" to real property. Characteristics Change: - Land Subdivision - New Construction / Demolition - Appreciation / (Depreciation) Taxes will be billed on the same bill. Publish value of property Value property: - Cost method - Market method - Income method PRIOR LIMITED VALUE FULL CASH VALUE STATUTORY FORMULA Limits rapid increases in Limited Value which changes slowly until Limited Value = Full Cash Value LIMITED VALUE EXEMPTION QUALIFICATION - Institutional: Government, churches, etc. - Personal: Widows, veterans, disabled, etc. SECONDARY NET ASSESSED VALUE (Full Cash Value x Assessment Ratio) Exemption ASSESSMENT RATIOS (FY 08/09) Mines*, Utilities*, and Commercial: Real and Personal Property 23% Vacant Land and Agriculture 16% Residential: Owner Occupied 10% Residential: Renter Occupied 10% Railroads (varies)* 20% Historic Owner Occupied Residence 5% Hist. Rent. Res. (Un-imprv Part) 10% Historic Commercial (Un-imprv Part) 23% Hist. Rent. Res. & Comm. (Imprv Part) 1% Private Improvements on Gov. Prop. 1% LIMITED NET ASSESSED VALUE (Limited Value x Assessment Ratio) - Exemption * classes of property valued by A.D.O.R. SECONDARY TAX RATE (Amount needed /  Secondary Net Assessed Values) Set for each secondary fund Add estimate of the Value of the Unsecured Personal Property Levy amount needed to fund each Fund SECONDARY TAX (Secondary Tax Rate x Secondary Net Assessed Value) for each secondary fund PRIMARY TAX RATE (Levy /  Primary Net Assessed Values) PRIMARY TAX (Tax Rate x Primary Net Assessed Value) TAX BILLS Real Property & All Personal Property Paid in two halves: Due October 1 and March 1 15-58 FULL CASH VALUE BY CLASS FOR TAX YEARS 2004-2008 2004 2005 % of Total 2006 % of Total 2007 % of Total 2008 % of Total % of Amount 5,831,044,716 12.03% Amount 5,994,693,213 11.46% Amount 6,950,042,918 11.61% Amount 7,980,507,691 11.06% Total Amount 9,055,112,780 10.53% I. 11-12. Commercial & Telecommunications P.P. 1,718,637,105 1,764,108,957 1,761,090,145 1,958,512,717 2,184,716,466 All Class I Property 7,549,681,821 15.57% 7,758,802,170 14.83% 8,711,133,063 14.55% 9,939,020,408 13.78% 11,239,829,246 13.07% II. R. Vacant Land / Agricultural R.E. 6,565,270,413 13.54% 6,745,162,627 12.89% 7,981,879,531 13.33% 9,234,110,084 12.81% 10,839,757,420 12.61% Legislative Class I. 1-11,13 Commercial, Mines & Utilities II. P. Vacant Land / Agricultural P.P. 25,069,720 3.55% 0.05% 27,031,454 3.37% 0.05% 37,142,434 2.94% 0.06% 37,620,096 2.72% 0.05% 33,586,273 2.54% 0.04% 6,590,340,133 13.60% 6,772,194,081 12.94% 8,019,021,965 13.39% 9,271,730,180 12.86% 10,873,343,693 12.64% III. Residential, Owner Occupied 29,140,441,666 60.11% 31,774,365,704 60.71% 36,150,457,238 60.36% 44,330,385,822 61.48% 53,600,930,756 62.33% IV. Residential, Renter Occupied 4,859,819,622 10.03% 5,592,245,273 10.69% 6,531,605,677 10.91% 7,980,929,834 11.07% 9,512,500,942 11.06% All Class II Property V. Railroads 44,043,338 0.09% 48,322,833 0.09% 47,272,238 0.08% 39,171,996 0.05% 39,441,008 0.05% 280,010,199 0.58% 383,791,820 0.73% 425,092,608 0.71% 532,947,112 0.74% 717,903,605 0.83% VII. Historic Commercial 1,482,314 0.00% 3,624,325 0.01% 3,553,067 0.01% 4,878,364 0.01% 6,655,003 0.01% VIII. Historic Rental Residential 1,885,735 0.00% 1,764,736 0.00% 2,093,141 0.00% 2,257,492 0.00% 2,641,984 0.00% IX. Possessory Interests 6,832,222 0.01% n/a n/a n/a n/a n/a n/a n/a n/a VI. Historic Owner Occupied Residential All Property Percent Change from Previous Year 48,474,537,050 52,335,110,942 59,890,228,997 72,101,321,208 85,993,246,237 9.12% 7.96% 14.44% 20.39% 19.27% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. 15-59 LIMITED VALUES BY CLASS FOR TAX YEARS 2004-2008 2004 2005 % of 2006 % of 2007 % of % of 20081 % of Legislative Class I. 8-11, 13. Commercial, Mines & Utilities R. P. Total Amount 5,661,172,864 12.11% Total Amount 5,854,154,644 11.56% Total Amount 6,497,342,049 11.51% Total Amount 7,308,652,785 11.36% Total Amount 8,359,244,792 11.43% I. 11-12. Commercial & Telecommunications P.P. 1,728,331,100 1,763,660,346 1,760,303,077 1,946,962,701 2,005,790,771 All Class I Property 7,389,503,964 15.81% 7,617,814,990 15.05% 8,257,645,126 14.63% 9,255,615,486 14.38% 10,365,035,563 14.17% II. R. Vacant Land / Agricultural R.E. 6,014,295,914 12.87% 6,156,354,847 12.16% 6,704,647,742 11.88% 7,443,253,638 11.57% 8,355,692,158 11.43% II. P. Vacant Land / Agricultural P.P. All Class II Property III. Residential, Owner Occupied IV. Residential, Renter Occupied 25,276,104 3.70% 0.05% 27,016,510 3.49% 0.05% 37,119,347 3.12% 0.07% 37,502,194 3.02% 0.06% 40,415,754 2.74% 0.06% 6,039,572,018 12.92% 6,183,371,357 12.21% 6,741,767,089 11.95% 7,480,755,832 11.63% 8,396,107,912 11.49% 28,413,619,617 60.78% 31,190,803,007 61.60% 34,974,190,615 61.97% 40,161,510,519 62.41% 45,689,108,412 62.48% 5,227,374,538 10.32% 6,023,851,910 10.67% 6,951,475,037 10.80% 8,067,979,725 11.03% 4,602,322,299 9.85% 38,620,427 0.08% 44,836,516 0.09% 45,063,416 0.08% 35,902,186 0.06% 35,439,085 0.05% 260,703,135 0.56% 362,391,142 0.72% 390,389,319 0.69% 456,856,689 0.71% 561,193,622 0.77% VII. Historic Commercial 1,090,101 0.00% 3,123,821 0.01% 3,118,137 0.01% 3,557,985 0.01% 5,611,553 0.01% VIII. Historic Rental Residential 1,723,628 0.00% 1,551,843 0.00% 1,764,740 0.00% 1,984,944 0.00% 2,022,669 0.00% IX. Possessory Interests 6,853,705 n/a n/a n/a n/a n/a n/a n/a n/a n/a V. Railroads VI. Historic Owner Occupied Residential All Property Percent Change From Previous Year $46,747,155,189 $50,631,267,214 $56,437,790,352 $64,347,658,678 8.90% 8.31% 11.47% $73,122,498,541 14.02% 13.64% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. Note: 1Values from the 2008 Abstract have been adjusted to the Net Assessed Value appearing on the Levy Limit Calculation Worksheet. 15-60 ASSESSMENT RATIOS BY CLASS FOR TAX YEARS 2004-2008 Legislative Class 2004 2005 2006 2007 2008 I. 1-13 Commercial, Mines, Utilities Real & Personal Property 25.00% 25.00% 24.50% 24.00% 23.00% II. Vacant Land/Agricultural - Real & Personal Property 16.00% 16.00% 16.00% 16.00% 16.00% III. Residential, Owner Occupied 10.00% 10.00% 10.00% 10.00% 10.00% IV. Residential, Renter Occupied 10.00% 10.00% 10.00% 10.00% 10.00% V. Railroads 21.00% 21.00% 22.00% 21.00% 20.00% VI. Historic Noncommercial (Note 1) 5.00% 5.00% 5.00% 5.00% 5.00% VII. Historic Commercial (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% VIII. Historic Rental Residential (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% IX. Possessory Interests 1.00% 1.00% 1.00% 1.00% 1.00% Weighted Average Assessment Ratio of Secondary 13.10% 12.94% 12.85% 12.65% 12.38% Weighted Average Assessment Ratio of Primary 13.09% 12.93% 12.78% 12.66% 12.47% Note 1. Legislative Class VI also includes property in foreign trade zones, military reuse zones, enterprise zones, and property used in the manufacture of environmental technology and in environment remediation. Note 2. The 1 percent assessment ratio applies to the value of recent renovations and improvements and applies for 10 years after the improvements are made. The remainder of the value is at the rate for the class as determined by the use of the property. 15-61 Pima County FY 2008/2009 Adopted Budget SECONDARY NET ASSESSED VALUE BY CLASS FOR TAX YEARS 2004-2008 2004 Legislative Class I. 8-11, 13. Commercial, Mines & Utilities R. P. I. 11-12. Commercial & Telecommunications P.P. All Class I Property Amount 2005 % of Total 1,453,945,172 25.87% 413,203,951 7.35% 1,867,149,123 33.22% Amount 2006 % of Total 1,495,463,905 24.71% 422,402,374 6.98% 1,917,866,279 31.69% Amount 2007 % of Total 1,702,480,070 24.78% 409,755,652 5.96% 2,112,235,722 30.74% Amount 2008 1,914,895,588 23.29% 452,579,359 Amount % of Total 5.51% 2,367,474,947 28.80% % of Total 2,081,473,246 21.69% 453,661,230 4.73% 2,535,134,476 26.42% II. R. Vacant Land / Agricultural R.E. 363,250,951 6.46% 387,348,663 6.40% 473,541,124 6.89% 601,487,673 7.32% 715,416,651 7.46% II. P. Vacant Land / Agricultural P.P. 3,400,515 0.06% 3,616,738 0.06% 5,175,675 0.08% 5,765,884 0.07% 5,346,068 0.06% All Class II Property 366,651,466 6.52% 390,965,401 6.46% 478,716,799 6.97% 607,253,557 7.39% 720,762,719 7.52% III. Residential, Owner Occupied IV. Residential, Renter Occupied 2,877,594,368 51.20% 3,154,764,574 52.14% 3,592,188,566 52.29% 4,410,687,100 53.66% 5,334,745,214 55.60% 484,955,731 8.63% 555,380,099 9.18% 652,713,510 9.50% 797,586,456 9.70% 950,749,698 9.91% 9,249,102 0.16% 10,147,793 0.17% 10,399,898 0.15% 8,226,125 0.10% 7,888,196 0.08% 13,929,007 0.25% 21,284,455 0.35% 23,153,379 0.34% 28,455,813 0.35% 45,070,586 0.47% VII. Historic Commercial 370,579 0.01% 375,773 0.01% 338,267 0.00% 486,086 0.01% 246,432 0.00% VIII. Historic Rental Residential 188,575 0.00% 165,666 0.00% 209,316 0.00% 225,751 0.00% 264,198 0.00% 68,323 0.00% n/a n/a n/a n/a n/a n/a n/a n/a V. Railroads VI. Historic Owner Occupied Residential IX. Possessory Interests $5,620,156,274 $6,050,950,040 $6,869,955,457 Percent Change From Previous Year 7.64% 7.67% $8,220,395,835 $9,594,861,519 13.54% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. Abbreviations: R.P. - Real Property, P.P. - Personal Property, R.E. - Real Estate. 15-62 19.66% 16.72% Pima County FY 2008/2009 Adopted Budget PRIMARY NET ASSESSED VALUE FOR TAX YEARS 2004-2008 2004 Legislative Class I. 8-11, 13. Commercial, Mines & Utilities R. P. I. 11-12. Commercial & Telecommunications P.P. All Class I Property 2005 2006 20081 2007 % of % of % of % of % of Total Amount 1,411,647,857 26.08% Total Amount 1,460,588,573 24.97% Total Amount 1,591,573,968 24.61% Total Amount 1,754,175,478 23.86% Total Amount 1,922,635,822 23.33% 411,943,870 7.61% 1,823,591,727 33.69% 422,290,221 7.22% 1,882,878,794 32.19% 409,562,820 6.33% 2,001,136,788 30.94% 449,896,362 6.12% 2,204,071,840 29.97% 435,623,369 5.29% 2,358,259,191 28.62% II. R. Vacant Land / Agricultural R.E. 298,890,167 5.52% 319,532,991 5.46% 354,488,545 5.48% 422,738,665 5.75% 486,936,666 5.91% II. P. Vacant Land / Agricultural P.P. 3,432,956 0.06% 3,614,344 0.06% 5,173,230 0.08% 5,746,900 0.08% 6,118,012 0.07% All Class II Property 302,323,123 5.59% 323,147,335 5.52% 359,661,775 5.56% 428,485,565 5.83% 493,054,678 5.98% III. Residential, Owner Occupied IV. Residential, Renter Occupied 2,805,801,628 51.84% 3,096,602,265 52.94% 3,474,658,680 53.73% 3,995,335,563 54.33% 4,546,560,603 55.18% 459,238,565 8.48% 519,000,732 8.87% 601,941,408 9.31% 694,636,372 9.45% 806,355,576 9.79% 8,110,288 0.15% 9,415,670 0.16% 9,913,949 0.15% 7,539,464 0.10% 7,087,816 0.09% 12,971,322 0.24% 18,057,463 0.31% 19,440,158 0.30% 22,745,061 0.31% 27,954,627 0.34% VII. Historic Commercial 272,526 0.01% 299,793 0.01% 272,282 0.00% 318,730 0.00% 196,913 0.00% VIII. Historic Rental Residential 172,365 0.00% 146,766 0.00% 176,476 0.00% 198,493 0.00% 202,268 0.00% 68,536 0.00% n/a n/a n/a n/a n/a n/a n/a n/a V. Railroads VI. Historic Owner Occupied Residential IX. Possessory Interests All Property Percent Change From Previous Year $5,412,550,080 $5,849,548,818 $6,467,201,516 $7,353,331,088 $8,239,671,672 7.77% 8.07% 10.56% 13.70% 12.05% Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. Note: 1Values from the 2008 Abstract have been adjusted to the Net Assessed Value appearing on the Levy Limit Calculation Worksheet. 15-63 Pima County FY 2008/2009 Adopted Budget PROPERTY TAX LEVIES AND COLLECTIONS - 10 YEAR HISTORY (in thousands) Collected through June 30th End of Tax Fiscal Year(1) Fiscal Year Original Real Property Tax Levy Tax Roll Corrections Adjusted Levy Amount Percent of Original Levy Amount Percent of Adjusted Levy 1997-98 168,688 -748 167,940 160,593 95.2% 167,225 99.6% 1998-99 180,550 -1,553 178,997 172,330 95.4% 179,489 100.3% 1999-00 201,925 -1,167 200,758 192,409 95.3% 200,970 100.1% 2000-01 214,642 -974 213,668 204,424 95.2% 213,578 100.0% 2001-02 228,477 -1,023 227,454 218,192 95.5% 227,178 99.9% 2002-03 241,416 -1,013 240,403 231,619 95.9% 240,285 100.0% 2003-04 260,570 -987 259,583 250,929 96.3% 259,564 100.0% 2004-05 281,172 -729 280,443 271,841 96.7% 280,613 100.1% 2005-06 302,127 -489 301,638 292,019 96.7% 301,653 100.0% 2006-07 330,240 -1,271 328,969 318,520 96.5% 318,520 96.8% Source: Pima County Comprehensive Annual Financial Report, June 30, 2007. (1) Collected through June 30, 2007(1) Amounts collected are on a cash basis rather than the modified accrual basis used in the financial statements. 15-64 Pima County FY 2008/2009 Adopted Budget PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS - 10 YEAR HISTORY(1) (Per $100 Net Assessed Value) City of Tucson City of South Tucson Central AZ Water Conservation District(3) 1.3696 1.0238 0.2937 0.1400 0.5123 1.5574 1.1270 0.2918 0.1300 0.0000 0.4974 1.5470 1.1202 0.2828 0.1300 0.2124 0.0000 0.4889 1.5333 1.1202 0.2706 0.1300 0.3546 0.2124 0.0000 0.4717 1.4884 1.1569 0.2513 0.1200 4.9297 0.3546 0.2124 0.0000 0.4560 1.3428 1.1847 0.2383 0.1200 2005/06 4.8290 0.3746 0.2575 0.0000 0.4358 1.3114 1.2364 0.2383 0.1200 2006/07 4.5985 0.3746 0.3675 0.0000 0.0000 1.2515 1.2257 0.2383 0.1200 2007/08 4.3253 0.3446 0.3975 0.0000 0.0000 1.1845 1.1321 0.2258 0.1000 2008/09 4.0374 0.2935 0.3393 0.0000 0.0000 1.1355 0.9601 0.2143 0.1000 Pima County Pima Flood Control District(2) County Free Library State of Arizona Education Assistance Junior College District 1999/00 5.0581 0.3046 0.2024 0.0000 0.5217 2000/01 5.0565 0.3046 0.2024 0.0000 2001/02 5.0158 0.3546 0.2124 2002/03 4.9328 0.3546 2003/04 4.9311 2004/05 Fiscal Year (1) Some rates apply to limited areas or base measures. The Flood Control District Tax Levy applies only to real property. (3) Under the Central Arizona Water Conservation District is a Ground Water Replenishment District with a per Acre Foot Water Fee of $178.00 in fiscal year 1999/00, $187.00 in 2000/01, $188.00 in 2001/02, $198.00 in 2002/03, $199.00 in 2003/04, $208.00 in 2004/05, $226.00 in 2005/06, $251.00 in 2006/07, $265.00 in 2007/08, and $305.00 in 2008/09. (2) 15-65 PIMA COUNTY POPULATION CITIES & TOWNS AND UNINCORPORATED AREAS: 1995 - 2007 1 Incorporated Towns & Cities Unincorporated Pima County Total Pima County Year Population Annual % Change Population Annual % Change Population Annual % Change 1995 474,221 3.91% 269,783 1.11% 744,004 2.88% 1996 484,736 2.22% 282,408 4.68% 767,144 3.11% 1997 496,388 2.40% 288,396 2.12% 784,784 2.30% 1998 512,372 3.22% 290,129 0.60% 802,501 2.26% 1999 523,879 2.25% 300,973 3.74% 824,852 2.79% 2000 541,992 3.46% 306,393 1.80% 848,385 2.85% 2001 556,695 2.71% 313,915 2.46% 870,610 2.62% 2002 569,880 2.37% 320,665 2.15% 890,545 2.29% 2003 585,660 2.77% 325,500 1.51% 911,160 2.31% 2004 599,095 2.29% 332,740 2.22% 931,835 2.27% 2005 615,515 2.74% 342,120 2.82% 957,635 2.77% 2006 629,175 2.22% 352,105 2.92% 981,280 2.47% 2007 642,870 2.18% 360,365 2.35% 1,003,235 2.24% Sources: Pima Association of Governments, Population Estimates, 1980 – 2005, for population from 1992 through 2000, Arizona Department of Economic Security, Research Administration, Population Statistics Unit, Estimates for Arizona’s Counties, Incorporated Places and Balance of County, for population from 2001 through 2006, and the Arizona Department of Commerce, Population Statistics Unit, Population Estimates for Arizona’s Counties, Incorporated Places and Balance of County, for 2007 population. Note: Population numbers are as of July 1 of the indicated year. 1 15-66 Pima County FY 2008/2009 Adopted Budget POPULATION ESTIMATES & PROJECTIONS PIMA COUNTY COMPARED WITH ARIZONA, MARICOPA COUNTY AND OTHER COUNTIES FOR YEARS 2000 - 2007, 2010, 2020, 2030, 2040, 2050 Arizona Pima County Maricopa County % of State Population % of State Other Counties Population % of State Year Population Population 2000 5,130,632 843,746 16.45% 3,072,149 59.88% 1,214,737 23.68% 2001 5,319,785 870,610 16.37% 3,192,125 60.00% 1,257,050 23.63% 2002 5,470,720 890,545 16.28% 3,296,250 60.25% 1,283,925 23.47% 2003 5,642,725 911,160 16.15% 3,406,170 60.36% 1,325,395 23.49% 2004 5,845,250 931,835 15.94% 3,537,630 60.52% 1,375,785 23.54% 2005 6,077,740 957,635 15.76% 3,681,300 60.57% 1,438,805 23.67% 2006 6,305,210 981,280 15.56% 3,792,675 60.15% 1,531,255 24.29% 2007 6,500,194 1,003,235 15.43% 3,907,492 60.11% 1,589,467 24.45% 2010 6,999,810 1,070,723 15.30% 4,217,427 60.25% 1,711,660 24.45% 2020 8,779,567 1,271,912 14.49% 5,276,074 60.09% 2,231,581 25.42% 2030 10,347,543 1,442,420 13.94% 6,207,980 59.99% 2,697,143 26.07% 2040 11,693,553 1,585,983 13.56% 7,009,664 59.94% 3,097,906 26.49% 2050 12,830,829 1,709,026 13.32% 7,661,423 59.71% 3,460,380 26.97% Source for April 1, 2000, census population: Tables DP-1. Profile of General Demographic Characteristics: 2000, for Arizona, Maricopa, and Pima Counties, U. S. Bureau of the Census. Source fo r July 1, 20 01, to Ju ly 1, 2006, pop ulation estimates: Population Estimates for Arizona’s Counties, Incorporated Places and Balance of County, A rizona Depa rtment of Eco nomic Se curity, Research Administration, Population Statistics Unit. Source for July 1, 2007, p opulation estimates: Population Estimates for Arizona’s Counties, Incorporated Places and Balance of County, Arizona Department of Commerce, Population Statistics Unit. Source for July 1, 2010, to July 1, 2050, populatio n proje ctions: Arizona State and County Projections 2006-2055, Arizona Department of Economic Security, Research Administration, Population Statistics Unit, March 31, 2006. 15-67 PIMA COUNTY POPULATION & EMPLOYMENT: 10-YEAR HISTORY Year Population as of July 1 Total Employment Unemployment Rate Natural Resources & Mining 1998 802,501 378,300 2.9% 2,100 20,600 28,400 201,500 68,700 1999 824,852 389,200 3.2% 1,900 22,100 30,300 209,000 70,100 2000 848,385 393,700 3.7% 1,800 22,900 32,900 216,100 73,300 2001 870,610 395,500 4.3% 1,800 22,700 33,000 213,100 73,800 2002 890,545 399,300 5.7% 1,500 22,500 30,500 213,400 74,900 2003 911,160 405,800 5.3% 1,100 22,900 28,600 216,800 75,700 2004 931,835 417,900 4.6% 1,300 24,000 28,400 226,400 76,900 2005 957,635 419,900 4.4% 1,400 25,700 28,300 234,200 77,100 2006 981,280 431,500 3.9% 1,600 27,900 28,100 245,700 76,300 2007 1,003,235 440,300 3.7% 1,800 26,400 27,500 249,600 77,900 Construction Manufacturing Private Service Providers Government Services Sources: Calendar year employment and unemployment rate information from U.S. Department of Labor, Bureau of Labor Statistics. Population estimates for 1998 through 2000 are from Pima Association of Governments, Population Estimates, 1980 - 2005. Estimates for 2001 through 2006 are from the Arizona Department of Economic Security, Research Administration, Population Statistics Unit, Population Estimates for Arizona's Counties, Incorporated Places and Balance of County. Estimate for July 1, 2007, is from the Arizona Department of Commerce, Population Statistics Unit, Population Estimates for Arizona's Counties, Incorporated Places and Balance of County. 15-68 PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State & ZIP Code is Tucson, AZ 85701 unless otherwise noted. County Operator Telecommunications Device for the Hearing Impaired Superior Court Building Old Courthouse Administration Building Health & Welfare Building Legal Services Building Public Works Building Bank of America Building 740-8011 740-8093 110 W. Congress Street 115 N. Church Avenue 130 W. Congress Street 150 W. Congress Street 32 N. Stone Avenue 201 N. Stone Avenue 33 N. Stone Avenue County Administration 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 115 N. Church Ave, 3rd Fl 130 W. Congress St, 5th Fl 130 W. Congress St, 10th Fl 3434 E. 22nd Street Tucson, AZ 85713 130 W. Congress St, 10th Fl 2825 E. District St Tucson, AZ 85714 150 W. Congress St, 4th Fl 150 W. Congress St, 5th Fl 130 W. Congress St, 3rd Fl 115 N. Church Ave, 1st Fl 115 N. Church Ave, 1st Fl 740-2738 740-8126 740-8051 740-8094 740-8126 740-8172 740-8449 740-8751 351-6830 Hank Atha 130 W. Congress St, 10th Fl 740-3992 Margaret Kish 2797 E. Ajo Way Tucson, AZ 85713 243-6745 Chris Bartos 2500 E. Ajo Way Tucson, AZ 85713 2797 E. Ajo Way Tucson, AZ 85713 2797 E. Ajo Way Tucson, AZ 85713 33 N. Stone Ave, 7th Fl 434-1301 101 N. Stone Ave, 4th Fl 130 W. Congress St, 4th Fl 2500 E. Ajo Way Tucson, AZ 85713 594-5601 740-8451 434-1301 Supervisor District 1 Supervisor District 2 Supervisor District 3 Supervisor District 4 Supervisor District 5 Assessor Clerk of the Board County Administrator Elections Ann Day Ramón Valadez Sharon Bronson Raymond Carroll Richard Elías Bill Staples Lori Godoshian C. H. Huckelberry Brad R. Nelson Finance & Risk Management Forensic Science Center Tom Burke Dr. Bruce O. Parks Human Resources Information Technology Procurement Recorder Treasurer Gwyn Hatcher Bill Glasner George Widugiris F. Ann Rodriguez Elizabeth Ford 740-3030 243-8600 740-8672 740-8308 740-8161 740-4350 740-8775 Community & Economic Development Community & Economic Development Admin Community Development & Neighborhood Conservation Community Resources Recreation Education/Teen Center Art Eckstrom Community Services, Employment & Training Economic Development & Tourism County Free Library School Superintendent Stadium District Art Eckstrom Tom Moulton Nancy Ledeboer Dr. Linda Arzoumanian Chris Bartos 15-69 243-6741 243-6741 243-7353 Pima County FY 2008/2009 Adopted Budget PIMA COUNTY GOVERNMENT ADDRESSES & TELEPHONE NUMBERS Justice & Law Enforcement Clerk of the Superior Court Constables County Attorney Indigent Defense Indigent Defense Justice Court Ajo Justice Court Green Valley Justice Courts Tucson Juvenile Court Office of Court Appointed Counsel Public Fiduciary Sheriff Superior Court 110 W. Congress St, 1st Fl 32 N. Stone Ave, 1st Fl 32 N. Stone Ave, 14th Fl 32 N. Stone Ave, 8th Fl 33 N. Stone Ave, Ste 2100 111 La Mina Avenue, Ajo, AZ 85321 Judge Gail Wight 601 N. La Cañada Drive, Green Valley, AZ 85614 Presiding Judge Maria Felix 115 N. Church Ave Presiding Judge Patricia Escher 2225 E. Ajo Way, Tucson, AZ 85713 Lindy Funkhouser 130 W. Congress St, 10th Fl Patricia A. Noland Vince Roberts, Admin Constable Barbara LaWall Isabel Garcia, Legal Defender Robert Hirsch, Public Defender Judge Maria Alvillar 740-3201 740-5442 740-5622 740-5775 243-6800 387-7684 648-0658 740-3505 740-2054 740-8311 10 E. Pennington, 2nd Fl 1750 E. Benson Highway, Tucson, AZ 85714 110 W. Congress St, 4th Fl 740-5471 741-4700 3950 S. Country Club Rd, Ste 300 Tucson, AZ 85714 3950 S. Country Club Rd, Ste 400 Tucson, AZ 85714 3950 S. Country Club Rd, Ste 100 Tucson, AZ 85714 243-8373 Mary Tyson Carmine DeBonis, Jr. Ursula Kramer 33 N. Stone Ave, 7th Fl 201 N. Stone Ave, 1st Fl 150 W. Congress St, 1st Fl 243-7162 740-6506 740-3352 Reid H. Spaulding Frank Samaniego 740-3014 740-2670 205-8303 877-6209 John Bernal Suzanne Shields 150 W. Congress St, 5th Fl 1301 S. Mission Rd Tucson, AZ 85713 17 E. Pennington, 1st Fl 3500 W. River Rd Tucson, AZ 85741 130 W. Congress St, 10th Fl 97 E Congress, 3rd Fl Priscilla Cornelio Michael Gritzuk 201 N. Stone Ave, 3rd Fl 201 N. Stone Ave, 8th Fl 740-6340 740-6549 Anita Royal Clarence W. Dupnik Presiding Judge Jan E. Kearney 740-3155 Medical Services Institutional Health Dr. Fred Miller Pima Health System & Services Public Health Karen Fields Dennis W. Douglas 243-8385 243-7735 Public Works Capital Projects Development Services Environmental Quality/ Solid Waste Management Facilities Management Fleet Services Graphic Services Natural Resources, Parks & Recreation Public Works Admin Regional Flood Control District Transportation Regional Wastewater Reclamation Susan Beebe Rafael Payan 15-70 740-8480 243-1881