Pima County Arizona Adopted Budget Fiscal Year 2005/2006 PIMA COUNTY, ARIZONA ADOPTED BUDGET FISCAL YEAR 2005/2006 SHARON BRONSON, CHAIR District 3 RICHARD ELÍAS, VICE CHAIR ANN DAY, ACTING CHAIR District 5 District 1 RAMÓN VALADEZ, MEMBER RAYMOND CARROLL, MEMBER District 2 District 4 Submitted by: C. H. HUCKELBERRY COUNTY ADMINISTRATOR Prepared by the Finance Department Thomas Burke, Director J. Thomas House, Budget Division Manager Robert W. Johnson, Budget Supervisor Cris Simon, Budget Supervisor BUDGET STAFF Bruce Basemann John Bruno Carey Dean Peggy Czapko Glenda Nugent Melanie Parker Margaret Rudd Stephanie Storch Bill Tisch Dale Voight PREFACE The Fiscal Year 2005/2006 Adopted Budget publication was developed to serve the needs of an audience that ranges from the Board of Supervisors and County Administration to the County departments and the general public. Since the need for financial information and detail varies with each group, the budget is presented in different formats, with differing levels of detail. The Budget Issues section starts with a two-page brief that discusses the primary issues that the Board of Supervisors and County Administrator had to confront in developing the final budget. Since there are many who require more information on these considerations, the County Administrator’s Recommended Budget, Tentative Budget, and Final Budget memoranda are also included in this section. These memoranda not only serve the purpose of providing background information on the fiscal year 2005/06 budget process, they also provide permanent documentation of the issues, considerations, and financial planning that went into the budget development. Those individuals who are only interested in a broad-brush view of the budget may find all the information they require, by reviewing the Summary of All Activity by Fund (Schedule A) in the State Reports section of this publication. This schedule provides the total available resources and the total expenditures by fund. Since others require a more comprehensive review of the budget, the Budget Overview section includes a discussion of Pima County’s Financial Structure, as well as presentations of the expenditures, revenues, full time equivalents (positions with funded hours), and capital projects for fiscal year 2005/06. The Budget Planning Practices section details the financial policies and provides an overview of the goals that guide Pima County’s budget development process. The financial segment discusses the balanced budget requirement, taxes, the General Fund ending fund balance, accountability, and many other items that impact the budget development. The Non-Financial segment provides a general view of the non-financial and strategic planning goals and mission considerations that guide the departments. Finally, detailed information on the program budgets are presented in the Functional Areas section. The introductory information in each functional area provides the program and department totals for expenditures, revenues, and full time equivalents, while the function statements, goals and objectives, performance measures, and financial summaries are presented in the department budget segments. MEMORANDUM To: The Honorable Chair and Members Pima County Board of Supervisors Re: Fiscal Year 2005106 Adopted Budget Date: September 9, 2005 From: C.H. Huckelberry County Transmitted herewith is the budget for fiscal year 2005106, as adopted by the Board on July 5, 2005. This document provides the detail for the fiscal year 2005106 budget, which totals $1,202,422,077 in expenditures and $1,089,076,748 in revenues, with a projected ending fund balance of $1 5,800,000 for the General Fund. Summary information by fund, department, and functional area provides a Countywide overview. Each department's operating budget is presented in a format that provides specific information on their revenues, authorized expenditures, staffing levels, programs, goals, and performance measures. The department information is divided into five broad functional areas (County Administration, Community & Economic Development, Justice & Law Enforcement, Medical Services, and Public Works) which reflect the basic service areas within the County. This format is consistent with the presentations made t o the Board during the budget process. This document provides a framework t o guide Pima County operations during the year. It represents many months of work, which includes the efforts of elected officials, department representatives and administrative staff throughout the County, and the staff of the Budget Division. All those involved are t o be commended for their efforts and contributions. It should also be noted that the fiscal year 2004105 budget document received the Distinguished Budget Presentation Award from the Government Finance Officers Association. This is the seventh consecutive year the County's budget was so recognized. c: Martin Willett, Chief Deputy County Administrator Tom Burke, Finance Director Tom House, Budget Manager, Finance Department The Governmental Finance Officers Association of the United States and Canada (GFOA) Presented an award of Distinguished Presentation to Pima County for its annual budget for the fiscal year beginning July 1, 2004. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operational guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. This page intentionally left blank. TABLE OF CONTENTS PIMA COUNTY CHARACTERISTICS Arizona & Pima County Maps ............................................................................................... 1-1 Background Information ........................................................................................................ 1-2 Demographic Data ................................................................................................................ 1-4 INTRODUCTION Organization.......................................................................................................................... 2-1 Services Provided ................................................................................................................. 2-2 The Budgetary Process......................................................................................................... 2-3 Fund Composition ........................................................................................................... 2-3 Basis of Presentation ...................................................................................................... 2-3 Basis of Budgeting .......................................................................................................... 2-3 Budgetary Control ........................................................................................................... 2-3 Budget Amendments....................................................................................................... 2-4 Budget Preparation and Approval ................................................................................... 2-4 LEGAL REQUIREMENTS State Spending Limitation ..................................................................................................... 3-1 Tentative Budget Preparation and Publication...................................................................... 3-1 Final Budget Adoption........................................................................................................... 3-1 Budget Revisions .................................................................................................................. 3-2 Truth in Taxation ................................................................................................................... 3-2 Adoption of Tax Levy ............................................................................................................ 3-2 Property Tax Levy Limitation................................................................................................. 3-3 Pima County Budget Resolution ........................................................................................... 3-5 Library District Budget Resolution......................................................................................... 3-6 Regional Flood Control District Budget Resolution ............................................................... 3-7 Stadium District Budget Resolution....................................................................................... 3-8 Levy of Taxes Resolution...................................................................................................... 3-9 BUDGET ISSUES Issues Synopsis .................................................................................................................... 4-1 Recommended Budget Memorandum .................................................................................. 4-3 Tentative Budget Memorandum.......................................................................................... 4-37 Adopted Budget Truth in Taxation Hearing......................................................................... 4-41 Adopted Budget Memorandum ........................................................................................... 4-43 BUDGET OVERVIEW Summary of Overview........................................................................................................... 5-1 Financial Structure ................................................................................................................ 5-3 Consolidated Overview of County Budget by Fund .............................................................. 5-6 Total County Budget by Source and Use.............................................................................. 5-7 Revenues & Expenditures for Fiscal Years 2003/04 Through 2005/06 ................................ 5-8 Budget in Brief 2005/06....................................................................................................... 5-10 Full Time Equivalent Positions ............................................................................................ 5-16 Capital Improvement Program ............................................................................................ 5-20 i BUDGET PLANNING PRACTICES Financial Policies .................................................................................................................. 6-1 Non Financial and Strategic Planning ................................................................................. 6-17 STATE REPORTS Summary of Reports ............................................................................................................. 7-1 Summary of All Activity by Fund ........................................................................................... 7-2 Summary of Tax Levy and Tax Rate Information.................................................................. 7-3 Summary of Revenues by Fund and Category ..................................................................... 7-4 Summary of Other Financing Sources and Interfund Transfers............................................ 7-8 Summary of Expenditures by Fund and Department .......................................................... 7-10 SUMMARY SCHEDULES Summary of Schedules ......................................................................................................... 8-1 Fiscal Years 2003/04 - 2005/06 Summary of Changes in Fund Balances......................................................................... 8-2 Summary of Expenditures by Fund and Super Department............................................ 8-5 Summary of Revenues by Fund and Category ............................................................... 8-8 Summary of Expenditures by Functional Area and Super Department......................... 8-12 Summary of Revenues by Functional Area and Super Department ............................. 8-14 Summary of Expenditures by Fund and Object: Department....................................... 8-16 Summary of Adopted Full Time Equivalent Positions ................................................... 8-20 Fiscal Years 2005/06 - 2009/10 & Beyond Summary of Active Capital Improvement Projects ........................................................ 8-22 Fiscal Year 2005/06 Summary of Adopted Supplemental Packages............................................................. 8-28 REVENUE SOURCES Purpose, Source List, and Dollar Summary .......................................................................... 9-1 General Fund Revenues ....................................................................................................... 9-2 Capital Projects Fund............................................................................................................ 9-4 Communications Fund .......................................................................................................... 9-5 County Free Library .............................................................................................................. 9-6 Debt Service.......................................................................................................................... 9-7 Development Services .......................................................................................................... 9-8 Employment and Training ..................................................................................................... 9-9 Environmental Quality ......................................................................................................... 9-10 Fleet Services ..................................................................................................................... 9-11 Graphic Services................................................................................................................. 9-12 Medical Services ................................................................................................................. 9-13 Other Special Revenue Funds ............................................................................................ 9-14 Parking Garages ................................................................................................................. 9-16 Public Health ....................................................................................................................... 9-17 Regional Flood Control District ........................................................................................... 9-18 Risk Management ............................................................................................................... 9-19 Solid Waste Management ................................................................................................... 9-20 Stadium District ................................................................................................................... 9-21 Transportation ..................................................................................................................... 9-22 Wastewater Management ................................................................................................... 9-23 Summary of Revenues by Fund, Department, and Category ............................................. 9-24 ii FUNCTIONAL AREAS BY PROGRAM County Administration Summary of Expenditures by Fund: Program .................................................................... 10-1 Summary of Revenues by Fund: Program......................................................................... 10-3 Summary of Full Time Equivalents: Program..................................................................... 10-5 Assessor ............................................................................................................................. 10-7 Board of Supervisors......................................................................................................... 10-13 Clerk of the Board ............................................................................................................. 10-17 County Administrator......................................................................................................... 10-21 Elections............................................................................................................................ 10-31 Finance ............................................................................................................................. 10-35 Forensic Science Center................................................................................................... 10-43 Human Resources ............................................................................................................ 10-47 Information Technology..................................................................................................... 10-53 Non Departmental ............................................................................................................. 10-59 Procurement...................................................................................................................... 10-69 Recorder ........................................................................................................................... 10-77 Risk Management ............................................................................................................. 10-83 Treasurer........................................................................................................................... 10-93 Community & Economic Development Summary of Expenditures by Fund: Program ................................................................... 11-1 Summary of Revenues by Fund: Program......................................................................... 11-2 Summary of Full Time Equivalents: Program..................................................................... 11-3 Community & Economic Development Administration........................................................ 11-5 Community Development & Neighborhood Conservation................................................... 11-9 Community Resources...................................................................................................... 11-23 Community Services, Employment & Training.................................................................. 11-31 County Free Library .......................................................................................................... 11-37 Economic Development & Tourism................................................................................... 11-41 School Superintendent...................................................................................................... 11-45 Stadium District ................................................................................................................. 11-53 Justice & Law Enforcement Summary of Expenditures by Fund: Program ................................................................... 12-1 Summary of Revenues by Fund: Program......................................................................... 12-3 Summary of Full Time Equivalents: Program..................................................................... 12-5 Clerk of the Superior Court ................................................................................................. 12-7 Constables ........................................................................................................................ 12-15 County Attorney ................................................................................................................ 12-19 Indigent Defense ............................................................................................................... 12-29 Justice Court Ajo ............................................................................................................... 12-35 Justice Court Green Valley ............................................................................................... 12-41 Justice Courts Tucson....................................................................................................... 12-45 Juvenile Court ................................................................................................................... 12-53 Office of Court Appointed Counsel.................................................................................... 12-63 Public Fiduciary................................................................................................................. 12-67 Sheriff .............................................................................................................................. 12-71 Superior Court................................................................................................................... 12-87 iii Medical Services Summary of Expenditures by Fund: Program .................................................................... 13-1 Summary of Revenues by Fund: Program......................................................................... 13-2 Summary of Full Time Equivalents: Program..................................................................... 13-3 Institutional Health............................................................................................................... 13-5 Pima Health System & Services ....................................................................................... 13-11 Public Health ..................................................................................................................... 13-19 Public Works Summary of Expenditures by Fund: Program ................................................................... 14-1 Summary of Revenues by Fund: Program......................................................................... 14-3 Summary of Full Time Equivalents: Program..................................................................... 14-5 Capital Projects ................................................................................................................... 14-7 Development Services ...................................................................................................... 14-15 Environmental Quality ....................................................................................................... 14-25 Facilities Management ...................................................................................................... 14-31 Fleet Services ................................................................................................................... 14-39 Graphic Services............................................................................................................... 14-47 Natural Resources, Parks & Recreation ........................................................................... 14-51 Public Works Administration ............................................................................................. 14-63 Regional Flood Control District ......................................................................................... 14-69 Solid Waste Management ................................................................................................. 14-77 Transportation ................................................................................................................... 14-83 Wastewater Management ................................................................................................. 14-91 SUPPLEMENTAL INFORMATION Supplemental Information Summary................................................................................... 15-1 Glossary of Terms and Acronyms....................................................................................... 15-2 Super Department Listing ................................................................................................. 15-15 Pima County Debt Policies and Practices......................................................................... 15-19 Pima County Budget Policies............................................................................................ 15-29 Long Term Debt Service Schedules ................................................................................. 15-39 Valuation Of Property For Taxing Purposes In Arizona .................................................... 15-48 Components of Arizona’s Property Tax ............................................................................ 15-49 Full Cash Values By Class: 2001 - 2005........................................................................... 15-50 Limited Values By Class: 2001 - 2005 .............................................................................. 15-51 Assessment Ratios By Class: 2001 - 2005 ....................................................................... 15-52 Secondary Net Assessed Values By Class: 2001 - 2005 ................................................. 15-53 Primary Net Assessed Values By Class: 2001 - 2005 ...................................................... 15-54 Property Tax Levies And Collections - Ten Year History .................................................. 15-55 Property Tax Rates - Direct and Overlapping Governments Ten Year History ........................................................................................................... 15-56 Pima County Population, Cities & Towns, and Unincorporated Areas: 1991 - 2004 .............................................................................. 15-57 Pima County Population Projections Compared With Arizona, Maricopa and Other Counties: 2000 - 2006, 2010 & 2020 ..................... 15-58 Population & Employment - Ten Year History................................................................... 15-59 Addresses & Telephone Numbers .................................................................................... 15-60 iv The Governmental Finance Officers Association of the United States and Canada (GFOA) Presented an award of Distinguished Presentation to Pima County for its annual budget for the fiscal year beginning July 1, 2004. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operational guide, as a financial plan and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. This page intentionally left blank. Map provided by: Pima Association of Governments 1-1 PIMA COUNTY CHARACTERISTICS Pima County, the second largest of the four original counties, was created in 1864 and included approximately all of southern Arizona acquired from Mexico by the Gadsden Purchase. Settlement of the region goes back to the 1690s and the arrival Spanish settlers who encountered Native Americans already living here. About the middle of the 18th century, silver and gold were discovered in the region and prospectors from Mexico entered the area in droves. The latter part of the century saw expansion of mining and ranching in Pima County and an increase in population, despite the threat of attack from roaming bands of Apaches. The Royal Presidio de San Augustin del Tucson was completed by 1781, and it remained the northernmost outpost of Mexico, until the arrival of American soldiers in 1856. From a population of 395 in 1820, Tucson has grown to be the second largest city in Arizona. It has always served as the Pima County seat and was the Arizona territorial capital from 1867 to 1877. Tucson is home to the University of Arizona and many historical and cultural attractions. Just south of Tucson is the Mission of San Xavier del Bac, founded in 1697 by Father Kino. The mission is still in use today. Within Pima County are two cactus forests, Saguaro National Park in the eastern portion and Organ Pipe Cactus National Monument in the western portion. Although greatly reduced from its original size, Pima County still covers 9,189 square miles. It ranges in elevation from 1,200 feet to the 9,185 foot peak of Mount Lemmon. Together, the San Xavier, Pascua Yaqui and Tohono O’odham reservations cover 42.1 percent of Pima County’s 5.9 million acres. Lands held in trust for the state’s schools comprise another 14.7 percent of the County’s land ownership, 27.9 percent is held as wildlife refuges, national forests, national parks and mounuments, or are controlled by Federal agencies. Military reserves and bases occupy 1.2 percent, and local government holdings, used for parks and recreation, are 0.2 percent of the County’s acreage. Privately owned lands comprise 13.9 percent of the County’s total acreage. Pima County has two Enterprise Zones, one in South Tucson and portions of Tucson and the other in an unincorporated portion of the County just southwest of Tucson. CLIMATE CHARACTERISTICS Daily Max Temperature1 Daily Min Temperature1 Average Precipitation1 Possible Sunshine2 Relative Humidity2 Average Wind Speed2 Month with Highest Average June (100.2º) July (73.4º) August (2.30") June (93%) December (48.5%) June (8.6 mph) Month with Lowest Average January (64.5º) January (38.9º) May/June (0.24") July (78%) June (23.0%) December (7.2 mph) Source: 1National Oceanic and Atmospheric Administration, 2005. 2 Western Regional Climate Center, 2005. 1-2 Annual Average 82.5º 54.8º Total Rainfall 12.17" 85% 39.0% 8.0 mph TRANSPORTATION FACILITIES Access to Pima County is provided by interstate highways, state highways, airlines, and railroads. Intracounty transportation is provided by city and County maintained roadways and the bus system owned by the city of Tucson. Interstate 10 passes through eastern Pima County, connecting Tucson and the surrounding area with Phoenix, to the northwest, and then to points farther west such as Los Angeles. Interstate 10 connects with Interstate 8 in central Pinal County, giving Pima County good road access to Yuma and San Diego. To the east, Interstate 10 connects the area with New Mexico and other points in the southern and southeastern parts of the United States. Interstate 19 comes from Nogales and the border with Mexico and ends where it connects with Interstate 10 in Tucson. There are many state routes passing through the County. State Route 77 leads straight north from Tucson in eastern Pima County and connects this part of the County with Globe, Miami, and the White Mountains of east-central Arizona. State Route 86 connects the more populated eastern part of the County with Indian Nation lands in the center of the County and with Ajo on the western side of the County. Route 86 ends where it meets State Route 85 at a community called Why. State Route 85 goes south from this point to the Mexican border at Lukeville, Arizona. This route connects with the town of Rocky Point on the Gulf of California in Mexico. State Route 85 leads north from Why through Ajo on to Interstate 8 near the Maricopa County community of Gila Bend. There are other less significant state routes that lead to southern Pima County. City and County roads provide the remainder of the road network in the County. Pima County provides the road network for all of the unincorporated areas of the County, and the cities generally provide the road network within their boundaries. Eastern Pima County is served by Amtrak for passenger service and the Union Pacific Railroad for freight service. The main line runs through Tucson. There is a spur line which connects the main line with Nogales and the Mexican border. The main line connects Tucson with the town of Maricopa near Phoenix and Los Angeles to the west and points east such as New Orleans. Pima County has a number of small airports, an international airport and an Air Force base. The international airport is located on the southern edge of Tucson. It serves as the major air terminal for the whole of southeastern Arizona. There are twelve airlines using the facility, giving good flight service to other parts of the state, other parts of the United States, and Mexico. There are six smaller general aviation facilities, providing a variety of services, and Davis-Monthan Air Force Base. Source: Pima County Budget Division. TAX CHARACTERISTICS CORPORATE INCOME TAX Corporate income tax in Arizona is 6.968 percent of taxable income. The minimum Arizona corporate income tax is $50. SALES TAX Arizona has a general sales tax of 5.6 percent. The city of South Tucson and Marana have a 2.5 percent city sales tax and Oro Valley, Sahuarita, and Tucson have a 2 percent tax rate. Pima County does not have a sales tax. 1-3 PAYROLL TAX Payroll taxes in Arizona are computed based upon federal filings by employers and employees. Generally, withholding for state payroll taxes is between 10 percent and 37 percent of federal withholding. Employers must also pay an unemployment insurance premium that ranges from .05 percent to 5.4 percent of the first $7,000 of each employee’s salary. Employers may also be subject to a 0.10% job training tax. PROPERTY TAX For details regarding property taxes, please see the various tax schedules in the Supplemental Information section. POPULATION CHARACTERISTICS Population increased 140 percent between 1970 and 2000. Shown below are historical and estimated population statistics for the County, unincorporated areas of the County, and the state of Arizona. POPULATION 1970 351,667 82,514 1,775,399 Pima County Unincorporated Pima County Arizona 1980 531,443 191,189 2,716,546 1990 666,880 245,219 3,665,228 2000 843,746 305,059 5,130,632 Source: U.S. Bureau of Census, Arizona Department of Economic Security. (Census on April 1 of each year.) POPULATION GROWTH RATES Average Annual Rate of Change 1970 - 1980 5.1% 13.2% 5.3% Pima County Unincorporated Pima County Arizona 1980 - 1990 2.5% 2.8% 3.5% Source: Pima County Budget Division. AGE DISTRIBUTION 2000 Census 35.00% 30.00% 25.00% 20.00% 15.00% 10.00% 5.00% 0.00% 0 -14 United States 15 - 24 25 - 44 Arizona Source: Bureau of the Census, 2000 Census. 1-4 45 - 65 65 + Pima County 1990 - 2000 2.6% 2.4% 4.0% POPULATION DIVERSITY Racial Mix (PERCENT OF TOTAL POPULATION, 2000) Native Hawaiian 0.1% Asian 2.1% White & Hispanic/Latino (PERCENT OF TOTAL WHITE POPULATION, 2000) African American 3.0% 2+ races 3.2% Not Identified 9.2% American Indian 3.2% Hispanic or Latino 29.3% White alone 61.5% Other races 13.3% White 75.1% Source: Bureau of the Census, 2000 Census. Source: Bureau of the Census, 2000 Census. EMPLOYMENT CHARACTERISTICS UNEMPLOYMENT RATES Pima County Arizona United States 1999 2000 2001 2002 2003 2004 3.2% 4.5% 4.2% 3.7% 4.0% 4.0% 4.3% 4.7% 4.8% 5.5% 6.0% 5.8% 5.2% 5.3% 6.0% 4.6% 5.0% 5.5% Source: Arizona Department of Economic Security, and the U.S. Department of Labor. EMPLOYMENT BY INDUSTRY Percent of Non-Farm Employment 2004 Government 22.2% Mining 0.4% Construction 6.7% Manufacturing 7.9% Trade, Transp. & Utilities 16.2% Other Services 4.1% Information Services 2.1% Financial Services 4.5% Leisure & Hospitality 10.8% Education & Health Services 13.3% Professional & Business Services. 11.8% Source: Arizona Department of Economic Security. 1-5 MAJOR EMPLOYERS (Employers with 2,000 or more employees) Employer Employment Sector Employees 2003 2004 University of Arizona Government (College Ed.) 10,078 10,348 Raytheon Missile Systems Co. Manufacturing 10,171 10,300 State of Arizona Government 9,753 9,750 Davis-Monthan Air Force Base Government (Military) 7,692 8,727 Tucson Unified School District Government (Ed. K-12) 7,690 7,684 Pima County Government 8,048 7,338 City of Tucson Government 5,495 6,757 Wal-Mart Stores Trade (Retail) 4,420 4,595 Phelps Dodge Mining 3,400 4,500 Carondelet Health Network Services (Health) 2,689 3,746 Tohono O’odham Nation Government 3,515 3,665 TMC Health Care Services (Health) 2,562 3,135 University Medical Center Services (Health) 2,700 2,918 Pascua Yaqui Tribe Government 2,427 2,500 United States Border Patrol Government 2,189 2,300 Pima Community College Government (College Ed.) 2,204 2,226 Sunnyside Unified School District Government (Ed. K-12) 2,173 2,223 Northwest Medical Center Services (Health) 1,890 2,038 Fry's Food & Drug Stores Trade (Grocery) 1,855 2,034 CheckMate Professional Employer Services (Business) 1,818 2,033 Amphitheater Public Schools Government (Ed. K-12) 2,255 2,014 Source: The Star 200 Directory, published by The Arizona Daily Star (March 2005). 1 Budgeted FTEs for Fiscal Year 2003/2004 and 2004/2005. MAJOR MANUFACTURERS (Manufacturers with 400 or more employees) Company Type Business Raytheon Missile Systems Co. IBM Storage System Division Texas Instruments, Tucson Bombardier Aerospace Honeywell Ventana Medical Systems Air System Components Missile Manufacturing Computer Systems Operation Amplifiers Aircraft Manintenance Aircraft Electronic Systems Medical Equipment Air Registers Employees 2003 2004 10,171 10,300 1,700 1,700 950 950 1,350 890 815 800 395 446 450 405 Source: The Star 200 Directory, published by The Arizona Daily Star (March 2005). 1-6 EMPLOYMENT BY INDUSTRY by North American Industry Classification System (NAICS) Industry Trade, Transportation, & Utilities Educational & Health Services Professional & Business Services Leisure & Hospitality Manufacturing Construction Financial Services Information Services Mining 1999 53,600 41,700 41,100 38,200 30,300 22,100 14,000 7,800 1,900 2000 55,000 42,000 43,500 39,900 32,900 22,900 14,800 7,900 1,800 2001 55,300 41,800 41,300 38,200 33,000 22,700 14,400 7,700 1,800 2002 54,400 43,600 41,500 37,300 30,500 22,500 14,400 7,900 1,500 2003 54,400 45,600 41,300 36,500 28,700 22,900 15,100 7,600 1,200 2004 58,100 47,800 42,300 38,800 28,400 24,000 16,700 7,500 1,300 Source: Arizona Department of Economic Security. EMPLOYMENT BY OCCUPATION Occupations Office & Administrative Support Occupations Sales & Related Occupations Food Preparation & Serving-Related Occupations Education, Training, & Library Occupations Construction & Extraction Occupations Healthcare Practitioners & Technical Occupations Management Occupations Transportation & Material Moving Occupations Production Occupations Installation, Maintenance, & Repair Occupations Building & Grounds Cleaning & Maintenance Occupations Business & Financial Operations Occupations Healthcare Support Occupations Protective Service Occupations Architecture & Engineering Occupations Personal Care & Service Occupations Computer & Mathematical Occupations Community & Social Services Occupations Arts, Design, Entertainment, Sports, & Media Occupations Legal Occupations Life, Physical, & Social Science Occupations Farming, Fishing, & Forestry Occupations Percent of Total 16.9% 9.7% 9.2% 7.3% 6.9% 5.7% 5.2% 4.7% 4.4% 4.0% 3.9% 3.4% 3.3% 3.0% 2.8% 2.6% 2.2% 1.7% 1.4% 0.9% 0.8% 0.1% Source: Arizona Department of Economic Security. NEW COMPANIES IN PIMA COUNTY (New Companies announced between July 2003 and June 2004). Company Name Arizona Dept. of Vet. Affairs Nursing Hm. VA Consolidated Mail Outpatient Pharmacy ARGO Tracker CXT Incorporated Silver State Helicopters LLC Bart’s Steel Company Product or Service State Government, Nursing home Federal Government, Pharmacy Shipping Tracking Devices Railroad tie manufacturer Helicopter flight school Steel Fabricator Source: University of Arizona, Economic and Business Research Project. 1-7 # Jobs 300 200 125 100 80 60 CONSTRUCTION ACTIVITY PIMA COUNTY: VALUE OF BUILDING PERMITS Millions of Dollars of Permitted Construction $2,500 $2,000 $1,500 $1,000 $500 $0 1997 1998 1999 2000 2001 2002 2003 2004 Source: Arizona Real Estate Center, W.P. Carey School of Business, Arizona State University. RETAIL SALES PIMA COUNTY RETAIL SALES (not including food) Millions of Dollars of Retail Sales $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 1997 1998 1999 2000 2001 2002 2003 Source: Arizona Department of Revenue & Pima County Budget Division. 1-8 2004 INTRODUCTION ORGANIZATION The governmental and administrative affairs of Pima County are directed by a five-member Board of Supervisors with each member elected from a designated district to serve a four-year term. The chairperson is selected by the Board from among its members. Other elected officials, often referred to as constitutional officers, are the Assessor, Clerk of the Superior Court, the Constables, County Attorney, Recorder, School Superintendent, Sheriff, and Treasurer. Presiding judges are appointed from elected members of the judicial bench. REPORTING RELATIONSHIPS Because of Arizona’s constitutional provisions and the requirements promulgated by Arizona Revised Statutes, the government of Pima County is organized to have a direct and indirect relationship with the Board of Supervisors. The Board of Supervisors has direct control over the County’s general government functions; community services; indigent defense; medical, health, and welfare services; and public works functions. These broad functions include the County’s internal governmental administrative/management activities; maintenance and construction of the County’s sewerage and sanitation infrastructures; County streets, roads, and bridges which comprise the County’s transportation infrastructure; natural resources, parks, community centers, recreational facilities and libraries (in cooperation with the city of Tucson); and numerous clinics. Indirect relationships are maintained with the elected officials. BOARD OF SUPERVISORS The Pima County Board of Supervisors is responsible for establishing the policies of the County that provide direction for the various departments and for appointing a County Administrator. The Board has the legal authority and responsibility to establish spending limits and approve the budgets of all County departments, including those of the elected officials. The Board also sets the amount of taxes to be levied in the County. The members of the Board of Supervisors also sit as the Board of Directors on other boards such as the Corrections Officer Retirement Board, Public Safety Retirement Board, Stadium District Board, Board of Deposit, Board of Health, and various Improvement Districts. The Board of Supervisors is also the statutory commission for the Tucson Airport Area Enterprise Zone and is the incorporator of the Pima County, Arizona Municipal Property Corporation. COUNTY ADMINISTRATOR Pima County’s chief appointed official is the County Administrator who serves at the pleasure of the Board of Supervisors. The County Administrator reports directly to the Board. With the exception of certain duties of elected officials’ departments, the County Administrator has direct responsibility for the oversight and operation of all County government functions in the areas of County Administration, Community & Economic Development, Justice & Law Enforcement, Medical Services, and Public Works. The County Administrator implements Board policy and has the responsibility for developing the annual County budget and submitting a recommended budget to the Board of Supervisors for their consideration. Subsequent to public hearings and Board approval, the County Administrator also compiles and publishes the Adopted Budget. 2-1 SERVICES PROVIDED Pima County offers a wide variety of governmental services that are organized into the following five functional areas: COUNTY ADMINISTRATION County Administration primarily provides internal administrative and support services to County departments directly serving the public. The departments comprising this function include the Assessor, Board of Supervisors, Clerk of the Board, Communications (a subordinate department under Information Technology), County Administrator, Elections, Finance, Forensic Science Center, Human Resources, Information Technology, Non Departmental, Procurement, Recorder, Risk Management, and the Treasurer. COMMUNITY & ECONOMIC DEVELOPMENT Community & Economic Development provides educational, cultural, social, and recreational programs to the public. The departments in this functional area are Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Resources; Community Services, Employment & Training; County Free Library; Economic Development & Tourism; School Superintendent; and the Stadium District. JUSTICE & LAW ENFORCEMENT Justice & Law Enforcement provides public safety, felony and misdemeanor investigation, and prosecution services for victims, witnesses, and those needing fiduciary assistance. Services are also provided in the areas of indigent defense, civil representation, correctional housing, and juvenile detention. Judicial services include jury selection, adjudication of trials, sentencing, and probation supervision. The child support services include Title IV-D and non-Title IV-D administrative functions such as maintaining child support, spousal maintenance, and special paternity case information; processing court orders; preparing and serving wage assignments; and receiving and processing court ordered payments. The departments within this area are the Clerk of the Superior Court, Constables, County Attorney, Indigent Defense, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, and Superior Court. MEDICAL SERVICES Medical Services provides patient medical services, various public health and animal control services, and medical assistance to indigents. The component departments are Institutional Health, Pima Health System & Services, and Public Health. These departments comprise the major portion of the Pima County Integrated Health Care System (PCIHS), a diverse set of payer and provider operations for which the Department of Institutional Health serves as the administrative oversight structure. PUBLIC WORKS Public Works provides construction, operations, and maintenance services related to the County infrastructure and related planning and environmental issues. The departments within this area are Capital Projects; Development Services; Environmental Quality; Facilities Management; Fleet Services; Graphic Services; Natural Resources, Parks, & Recreation; Public Works Administration; Regional Flood Control District; Solid Waste Management; Transportation; and Wastewater Management. 2-2 THE BUDGETARY PROCESS FUND COMPOSITION The County adopts budgets for all governmental and enterprise funds. The internal service funds: Communications, Fleet Services, Graphic Services, and Risk Management are described in the budget document, but are not included in the total amount budgeted. To do so would duplicate the revenues and expenditures of the internal service funds in the budget as a whole. BASIS OF PRESENTATION As in prior years, departments are budgeted on a cost center/account line item basis. Fiscal year 1998/99 was the first year the budget presentation included and emphasized the programmatic components of County services. Accordingly, the fiscal year 2005/06 budget shows the costs and funding associated with programs, regardless of the funding source. BASIS OF BUDGETING The budgets of the governmental funds are presented on a modified accrual basis. The basis of the modified accrual methodology refers to how expenditures and revenues are projected and recognized. Under this methodology, revenues are recognized when they are measurable and available to finance current expenditures. Expenditures, on the other hand, are generally recognized when incurred. (Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year.) The budgets of the proprietary funds are presented using the accrual basis. Under this methodology, revenues are recognized when they are earned, and expenses are recognized when they are incurred. Under the basis of budgeting for capital leases, the acquisition costs and corresponding proceeds of the capital lease agreement are recorded. Only the principal and interest payments applicable to the budget period are reflected in the budget document. Note that under the requirements of the new Government Accounting Standards Board Statement No. 34 (GASB 34), Countywide audited financial statements are now produced on a full accrual basis. However, GASB 34 also requires that supplemental financial statements be produced that will serve as a crosswalk between the accounting basis of the audited financial statements and the budget. BUDGETARY CONTROL The County’s adopted budget serves as a legal operating plan for the fiscal year. While its primary function is to provide a planning and allocation tool, it also serves management by providing the basis for measuring performance during the year. The adopted budget has two levels of budgetary constraints: 1) within the General Fund, expenditures may not legally exceed appropriations at the department level and 2) within each Special Revenue Fund department, Capital Projects, Debt Service, and the Enterprise Fund, expenditures may not legally exceed the level of the total funding source. It should be noted that while budget limitations are based upon expenditures, emphasis is given in the budget documents to Net Fund Impact (NFI) for governmental funds and Net Assets Impact (NAI) for proprietary funds. NFI and NAI show the difference between total revenues and total expenditures for the fiscal year, plus or minus net operating transfers and other financing sources, when appropriate. These concepts provide a clearer picture of how dollars are allocated, rather than emphasizing expenditures alone. For example, it is possible that a department could remain within its expenditure budget while, at the same time, fail to generate its corresponding budgeted revenues. In such an instance, more dollars would be required to meet the departmental and/or programmatic objectives than noted solely by the spending ceilings granted by the Board of Supervisors. 2-3 To monitor compliance with these budgetary expenditure projections are prepared by the Variances between these projections and the Administrator and the Board of Supervisors. monitoring performance, but also for adjusting resource utilization. constraints, on a monthly basis, both revenue and departments and compiled by the Budget Division. full year appropriations are reported to the County These analyses provide not only a mechanism for (when necessary) departmental operating plans and BUDGET AMENDMENTS While state statutes prohibit the County from exceeding the final adopted budget amount, the budget is still just a planning document, and as such remains sufficiently flexible to accommodate changes that may occur during the fiscal year. There are two categories of change that may be required to the adopted budget: 1) those affecting line items within a single department and 2) those requiring a transfer between departments or funds. In the first instance, departments retain the authority to modify line item amounts within their own budgets, provided the total program budgeted amount remains unchanged. In the second instance, the County Administrator has the authority to evaluate departmental requests for changes between departments and make recommendations for approval to the Board of Supervisors. Should the County Administrator recommend the change to the Board of Supervisors, the recommendation will be considered at a regularly scheduled, open meeting of the Board. BUDGET PREPARATION AND APPROVAL The budget of Pima County is comprised of two components: 1) departmental operating budgets and 2) the Capital Improvement Budget. Departmental Operating Budgets All departments within each functional area, except those scheduled to develop zero base budgets, are required to prepare their next year’s budget requests using a target-based budgeting approach. Under this approach, base budgets are developed wherein revenues are assumed to be identical with those of the prior year, unless new revenues are clearly identified. Additionally, expenditures are assumed identical to those of the prior year after adjusting for such items as: 1) Board of Supervisors’ approved programs, 2) changes in employee benefits, 3) Internal Service Fund charges, 4) one-time expenses, 5) annualized cost of prior year positions, 6) annualized part-year costs associated with ongoing programs, and 7) annualized cost of prior year employee compensation. In keeping with the target-based model, departments may also submit requests for supplemental funding, if they believe their base budget requests are too low to fund all programmatic needs. These supplemental requests must detail all needed support, including personal services, supplies and services, and capital. Supplemental requests must also identify the requested funding source. Additionally, supplemental requests must be prioritized for the department as a whole, and include an impact statement (should supplemental funding be denied) detailing the opportunity lost, mandate not met, measurement of services not provided, or outcome not achieved. After these departmental budget requests are prepared, they are verified, corrected as necessary, and consolidated by the Budget Division for presentation to the County Administrator. The County Administrator then reviews and recommends base and supplemental requests to the Board of Supervisors (usually in the month of April or May). Following receipt and public discussion of this Recommended Budget, the Board of Supervisors, on or before the third Monday in July, adopts a Tentative Budget which sets a ceiling on expenditures that may be incurred for the County as a whole. A final step in the process is a public hearing and special Board meeting, where the Final Budget is adopted as required by Arizona Revised Statutes. Unless the budget process is accelerated, this special meeting is customarily held on the second Monday in August, for the adoption of the budget covering the fiscal year that began July 1. 2-4 Zero Base Budgets (ZBB) Board of Supervisors Policy No. D22.5, adopted on October 26, 1999, mandated that, beginning with fiscal year 2000/01, every department shall develop an annual budget using a zero base budget methodology at least once during each subsequent four year period. Under the ZBB approach, no target is established. The department evaluates its current level of operations, its programmatic structure, and its staffing in the context of its function statement and mandates. Organizational revisions are made, if beneficial to the achievement of department goals. Programs are then divided into services which define the department’s product, or benefit, to the County. Services are further subdivided into specific activities performed in order to deliver the services. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the year, the actual cost of each service can be captured and variances from budget monitored and analyzed. For fiscal year 2005/06, the following departments submitted budgets using the ZBB approach: Community Development & Neighborhood Conservation; Community and Economic Development Administration; Community Resources; Community Services, Employment and Training; County Free Library; Economic Development & Tourism; Elections; Forensic Science Center; Graphic Services; Juvenile Court; Public Health; School Superintendent; Stadium District. Capital Improvement Budget On an annual basis, the County Administrator’s office prepares a five-year Capital Improvement Plan (CIP) and a one-year Capital Improvement Budget (CIB). A summary of capital improvement projects for fiscal year 2005/06-2009/10 and beyond is provided in the Summary Schedules section, and a capital improvement program overview is provided in the Budget Overview section. Preparation and Approval Timetable A timetable for the budget preparation and approval processes for fiscal year 2005/06 is provided below. October 15, 2004 November 5, 2004 December 3, 2004 December 3, 2004 December 6 - 10, 2004 February 4, 2005 February 18, 2005 March 21 - 31, 2005 April 5 - 22, 2005 May 3, 2005 May 17, 2005 May 24, 2005 July 5, 2005 July 5, 2005 August 15, 2005 Program/cost center adjustments to departments. Program/cost center adjustments due from departments. Financial Planning System (the budget system), base target budgets, forms, assumptions, and other information are distributed to departments. Budget Guide and FPS Users Manual posted on the County website. Budget training for department representatives. Budgets due back to the Budget Division from departments. Zero Base Budgets due back to the Budget Division from departments. County Administrator meets with department directors and managers. County Administrator gives direction to the Budget Division. County Administrator submits Recommended Budget to the Board. Board of Supervisors Recommended Budget public hearings. Board of Supervisors Tentative Budget adoption. Board of Supervisors Truth in Taxation hearing. Board of Supervisors Final Budget adoption. Board of Supervisors adoption of the Levy of Taxes. 2-5 2-6 JUVENILE COURT ADMINISTRATION JUSTICE COURTS COUNTY ATTORNEY CONSTABLES CLERK OF THE SUPERIOR COURT ASSESSOR Elected Officials COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT COUNTY ADMINISTRATOR BOARD OF SUPERVISORS RESIDENTS OF PIMA COUNTY MEDICAL SERVICES CLERK OF THE BOARD TREASURER SUPERIOR COURT SHERIFF SCHOOL SUPERINTENDENT RECORDER PUBLIC WORKS Elected Officials PIMA COUNTY ORGANIZATIONAL CHART LEGAL REQUIREMENTS STATE SPENDING LIMITATION Pima County, like all counties and cities in Arizona, is subject to numerous budgetary and related legal requirements. Article 9, Section 20. (1) of the Arizona Constitution sets limits on the County's legal budget capacity. In general, the Board of Supervisors cannot authorize expenditures of local revenues in excess of the expenditure limitations determined annually by the Arizona Economic Estimates Commission. This limitation is based on the County's actual expenditures incurred during fiscal year 1979/80, adjusted to reflect subsequent inflation and population growth. Not subject to this limit are items such as bond proceeds, related debt service, interest earnings, special voter approved districts, certain highway user revenue funds, federal funds, monies received pursuant to intergovernmental agreements, and state grants which are to be used for specific purposes. TENTATIVE BUDGET PREPARATION AND PUBLICATION State law (ARS § 42-17101) requires that on or before the third Monday in July of each fiscal year, the Board of Supervisors must prepare an estimate of expenditures and revenues. Pima County refers to these estimates as the Tentative Budget. According to ARS § 42-17101, this Tentative Budget must be included in the Board meeting minutes and, must be fully itemized in accordance with forms supplied by the auditor general. (See the State Reports section.) ARS § 42-17102 defines the contents of the estimates. The Tentative Budget and the reports include all monies used for County purposes including interest and principal payments on bonds and each special levy. ARS § 42-17103 requires publication of the Tentative Budget once a week for at least two consecutive weeks. The published Tentative Budget must be accompanied by a notice of the scheduled date and time for a public hearing regarding the budget and the tax levy. ARS § 42-17104 specifies that the Board of Supervisors shall hold a public hearing and special meeting at which any taxpayer may appear and speak for or against the Tentative Budget and tax levy. This meeting shall be on or before the fourteenth day before the day the Board levies taxes. ARS § 42-17105 prescribes that once the Tentative Budget has been published, expenditures may not be increased above the published amounts; however, they may be decreased. In effect, with the publication of the Tentative Budget, the Board has set its maximum limits for expenditures, but these limits may be reduced upon final adoption. FINAL BUDGET ADOPTION State law (ARS § 42-17105) specifies that prior to the date the property tax levy is adopted, and after the hearing required by ARS § 42-17104, the Board of Supervisors must adopt the estimate of proposed expenditures for the fiscal year at a special meeting called for that purpose. The adopted expenditures then become the budget for the upcoming fiscal year and shall not exceed the total amount proposed for expenditures in the published estimates (i.e., the Tentative Budget). 3-1 Copies of the Board of Supervisors’ resolutions adopting the fiscal year 2005/06 budgets for Pima County, the Free Library District, the Regional Flood Control District, and the Stadium District 1 are provided on pages 3-5 through 3-8. According to ARS § 42-17106, once adopted, no expenditures shall be made for a purpose not included in the budget and no expenditures shall be made in excess of the amounts specified for each purpose in the budget, except as provided by law. This restriction applies whether or not the County has at any time received, or has on hand, funds or revenue in excess of those required to meet expenditures incurred under the budget. BUDGET REVISIONS ARS § 42-17106 requires that no expenditures be made for a purpose not included in the adopted budget in any fiscal year in excess of the amount specified for each purpose in the budget. Pima County defines purpose as a program, i.e., an activity or group of activities that accomplishes a single function or provides a category of service. ARS § 42-17106 permits the Board of Supervisors, on the affirmation of a majority of the supervisors at a duly noticed public meeting, to authorize the transfer of funds between programs if the funds are available, if the transfer is in the public interest and based on a demonstrated need, so long as the transfer does not violate the set spending limitations. TRUTH IN TAXATION State law (ARS § 42-17052) requires that on or before the 10th of February, the County Assessor shall transmit to the Board of Supervisors an estimate of the total net assessed valuation of the County, including an estimate of new property that has been added to the tax roll since the previous levy of property taxes in the County. If the proposed primary property tax levy, excluding amounts that are attributable to new construction, is greater than the amount levied by the County in the preceding year, ARS § 42-17107 requires that the Board publish a notice of tax increase. The notice must be published twice, not more than twenty days prior to the truth in taxation hearing. ARS § 42-17107 requires the truth in taxation hearing to be held prior to the adoption of the budget. Furthermore, ARS § 42-17104 requires a hearing be held on or before the fourteenth day before the day taxes are levied. Pima County customarily holds the truth in taxation hearing on the same day and immediately preceding adoption of the Final Budget. ADOPTION OF TAX LEVY As specified by ARS § 42-17151, on or before the third Monday in August, the Board of Supervisors must fix, levy, and assess the amounts to be raised from primary property taxation and secondary property taxation. The Board must also designate the amounts to be levied for each purpose appearing in the adopted budget and determine and fix a primary property tax rate and the secondary tax rates. Traditionally, in Pima County, the final assessment roll from the Assessor is available on the first Monday in August. This late timing allows the Assessor to produce the most accurate assessment roll possible, using the most current information for property value and exemption amounts. On the third Monday in August, the Board of Supervisors sets and assesses the primary and secondary property tax amounts, and fixes the tax rates for the County primary and secondary taxes. A copy of the Board of Supervisors’ resolution for the levy of taxes for fiscal year 2005/06 is provided on pages 3-9 through 3-21. 3-2 PROPERTY TAX LEVY LIMITATION The Arizona State Constitution and state law specify a property tax levy limitation system. This system consists of two categories of levy, a limited levy known as the primary property tax levy and a number of unlimited levies referred to as secondary property tax levies. The primary levy may be imposed for any purpose, while the secondary levies may only be used for specific purposes. Primary Property Tax Levy: There is a strict limitation on how much the County can levy as a primary property tax. ARS § 42-17051 states this primary property tax levy shall be limited to an increase of two percent over the previous year's maximum allowable primary levy, plus an increased dollar amount due to a net gain in property not taxed the previous year. Even if the County does not adopt the maximum allowable primary levy from year to year, the two percent allowable increase will be based on the prior year's maximum allowable primary levy. The net new property factor is included in the calculation to take into account all new construction and any additional property added to a community through annexation. The two percent increase applies to all taxable property. Secondary Property Tax Levy: The secondary property tax levy system allows the County to levy property taxes for numerous purposes. For many years, Pima County has levied four secondary taxes. ARS § 11-275 authorizes a secondary tax levy for the purpose of retiring the principal and paying interest on general obligation bonds. ARS § 48-807 mandates that the Board levy a Fire District Assistance Tax (FDAT). ARS § 48-3620 authorizes a secondary tax levy in order to pay the expenses of the Regional Flood Control District, and ARS § 48-3903 authorizes a secondary tax levy in order to pay the expenses of the County Free Library District. These levies are referred to as unlimited levies because these property taxes may be levied in amounts necessary to meet expenses (with the exception of the FDAT, for which the tax rate shall not exceed ten cents per $100 of assessed valuation). Not only is the dollar amount of the secondary property tax levy unlimited, the actual full cash value of property that is used to determine the tax rate will be increased by changes in market value without a cap, unlike the primary tax system which uses a controlled assessment system to determine the tax rate (Article 9, Section 18 and 19, State Constitution). ENDNOTE 1 The Stadium District is a special district authorized and administered in accordance with ARS § 48-4201 through ARS § 48-4255. ARS § 48-4202. C. directs that the Board of Supervisors shall sit as the Board of Directors of the Stadium District. 3-3 Note: Copies of the resolutions for the Adoption of the County Budget, the Adoption of the Free Library District Budget, the Adoption of the Flood Control District Budget, and Adoption of the Stadium District Budget are provided on the following four pages. Although each of the resolutions makes reference to the “accompanying schedules” which show the estimates of revenues and expenditures/expenses, the schedules have been withdrawn, since these schedules replicate the information provided in the section labeled State Reports. Please refer to the tab labeled State Reports for the estimates of revenues and expenditures/expenses. 3-4 RESOLUTION NO. 2005 - 139 PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE BUDGET FISCAL YEAR 200512006 WHEREAS, in accordance with the provisions of A.R.S. g2-17101 et. seq., the Board of Supervisors did, on May 24,2005, make an estimate of the different amounts required to meet the public expenditureslexpenses for the ensuing year, also an estimate of revenue fiom sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of Pima County, and WHEREAS, publication has been duly made as required by law, of said estimates together with a notice that the Board will hold a public h e k g and special board meeting for the purpose of hearing taxpayers at the designated time and place, and WHEREAS, in accordance with A.R.S. g2-17104, the Board met on July 5,2005, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expendituredexpenses or tax levies, and WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the aggregate amount exceed that amount as computed in A.R.S. g2-1705 1. NOW, THEREFORE, BE IT RESOLVED, that the said estimates of revenues and expendituredexpenses shown on the accompanying schedules, as now increased, reduced or changed by the same, are hereby adopted as the budget of Pima County for the Fiscal Year 200512006. Passed and adopted this 5th day of July, 2005. Chair, Pima Coun n \oard of Supervisors JUL 0 5 2005 ATTEST: Clerk of the Board APPROVED AS TO FORM: - 3-5 RES~LUTIONNO. 2005 - LD 4 PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE FREE LIBRARY DISTRICT BUDGET FOR FISCAL YEAR 200512006 WHEREAS, in accordance with the provisions 0fA.R.S. $42-17101 et. seq. and $483903, the Board of Supervisors, sitting as the Free Library District Board, did, on May 24,2005, make an estimate of the different amounts required to meet the public expendituredexpenses for the ensuing year, also an estimate of revenue fiom sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Pima County Free Library District, and WHEREAS, publication has been duly made as required by law, of said estimates together with a notice that the Board will hold a public hearing and special board meeting for the purpose of hearing taxpayers at the designated time and place, and WHEREAS, in accordance with said sections of said titles, the Board met on June 21, 2005, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expendituredexpenses or tax levies, and NOW, THEREFORE, BE IT RESOLVED, that the said estimates of revenues and expendituredexpenses shown on the accompanying schedules, as now increased, reduced or changed by the same, are hereby adopted as the budget of the Pima County Free Library District for the Fiscal Year 200512006. Passed and adopted this 21st day of June, 2005. Chair, Pima County Free Library District Board SUN 2 1 2005 ATTEST: APPROVED AS TO FORM: Clerk of the Board 3-6 RESOLUTION NO. 2005 - FC 1 1 PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE FLOOD CONTROL DISTRICT BUDGET FOR FISCAL YEAR 2005/2006 WHEREAS, in accordance with the provisions A.R.S. 942-17101 et. seq. and g8-3620, the Board of Supervisors, sitting as the Flood Control District Board, did, on May 24, 2005, make an estimate of the different amounts required to meet the public expendituredexpensesfor the ensuing year, also an estimate of revenue fiom sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Pima County Flood Control District, and WHEREAS, publication has been duly made as required by law, of said estimates together with a notice that the Board will hold a public hearing and special board meeting for the purpose of hearing taxpayers at the designated time and place, and WHEREAS, in accordance with said sections of said titles, the Board met on June 21, 2005, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expendituredexpensesor tax levies, and NOW, THEREFORE, BE IT RESOLVED, that the said estimates of revenues and expendituredexpenses shown on the accompanying schedules, as now increased, reduced or changed by the same, are hereby adopted as the budget of the Pirna County Flood Control District for the Fiscal Year 2005/2006. Passed and adopted this 21st day of June, 2005. r - Chair, Pima County Flood Control District Board . 3UN 2 1 2005 ATTEST: APPROVED AS TO FORM: Clerk of the Board 3-7 RESOLUTION NO. 2005 - SD 1 PIMA COUNTY RESOLUTION FOR THE ADOPTION OF THE STADIUM DISTRICT BUDGET FOR FISCAL YEAR 2005f2006 WHEREAS, in accordance with the provisions of A.R.S. 9 2 - 1 7101 et. seq. and 9 8 4232, the Board of Supervisors, sitting as the Stadium District Board, did, on May 24,2005, make an estimate of the different amounts required to meet the public expenditures/expensesfor the ensuing year, also an estimate of revenue fiom sources other than direct taxation, and WHEREAS, publication has been duly made as required by law, of said estimates together with a notice that the Board will hold a public hearing and special board meeting for the purpose of hearing taxpayers at the designated time and place, and WHEREAS, in accordance with said sections of said titles, the Board met on June 2 1, 2005, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures/expenses, and NOW, THEREFORE, BE IT RESOLVED, that the said estimates of revenues and expendituredexpenses shown on the accompanying schedules, as now increased, reduced or changed by the same, are hereby adopted as the budget of the Pima County Stadium District for the Fiscal Year 200512006. Passed and adopted this 2 1st day of June, 2005. Chair, Pima County Stadium District Board JUN 2 1 2005 ATTEST: APPROVED AS TO FORM: 3-8 RESOLUTION NO. 2005 - 213 RESOLUTION OF THE PIMA COUNTY BOARD OF SUPERVISORS FOR THE LEVY OF TAXES FOR FISCAL YEAR 2005/2006 WHEREAS, in accordance with the provisions of A.R.S. $11-275; A.R.S. 942-17101, et. seq.; and A-RS. 948-3620 and 3903, the Pima County Board of Supervisors did on May 24, 2005, make an estimate of the different amounts required to meet the public expenditures1 expenses of Pima County, P h County Flood Control District and Pima County Free Libmy District for the ensuing fiscal year, and on June 21,2005, the Pima County Board of Supervisors did adopt the budget of the Pima County Flood Control District and Pima County Free Library District and on July 5,2005, adopt the budget of Pima County and the amounts to be raised by taxation upon real and personal property within Pima County for fiscal year 200512006, and; WHEREAS, pursuant to A.R.S. $42-17104, a meeting was held on June 21,2005 and July 5,2005, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed Pirna County expenditures or tax levies, and; WHEREAS, in accordance with the provisions of A.R.S. 59-102@), 15-972,991 .O1, 992,993,994,995, 1022, 1461 and 1462; A.R.S. $42-17151; and A.RS. $48-575,709,723, and 4503; the Pima County Board of 807,955,2223,3114,3715,3715.02,3778,4501, Supervisors has received the budgets andor the expenditure amounts to be raised by taxation upon real property fiom School Districts w i t h Pima County; the Unorganized School District Tax; the Education Assistance Tax; Pima Community College District; City of Tucson; City of South Tucson; the Business Improvement District; the Fire Districts within Pima County; the Improvement Districts within Pima County; the Street Lighting Improvement Districts within Pima County; the Health District within Pima County; the Irrigation Districts witlrin Pima County; the Community Facility District within Pima County, the Central Arizona Water Conservation District and the Central Arizona Groundwater Replenishment District. WHEREAS, public notice of the levy of taxes having been duly made as required by law, NOW, THEREFORE, BE IT RESOLVED, that the following amounts are taxes to be levied upon property located in Pima County for payment of taxes for fiscal year 200512006 for the entities listed: 3-9 PIMA COUNTY FISCAL YEAR 2005/06 TAX LEVY JURISDICTION STATE OF ARIZONA: State of Arizona Property Tax Primary PIMA COUNTY: Primary General Fund Secondary County Free Library Debt Service Fire District Assistance Flood Control District TOTAL PIMA COUNTY VALUATION TAX LEVY 5,849,548,818 0 0.0000 5,849,548,818 238,193,628 4.0720 6,050,950,040 6,050,950,040 6,050,950,040 5,323,432,911 15,581,196 43,264,293 2,541,399 19,941,580 319,522,096 0.2575 0.7150 0.0420 0.3746 5.4611 7,574,552 137,024 1.8090 5,849,548,818 25,492,334 0.4358 5,849,548,818 6,050,950,040 63,935,569 13,215,275 77,150,844 1.0930 0.2184 1.3114 4,840,760 2,420,380 0.0800 0.0400 53,476 0 226.0000 195.0000 9,163,090 24,220,340 33,383,430 0.3469 0.8895 1.2364 UNORGANIZED SCHOOL DISTRICT TAX: Primary EDUCATION ASSISTANCE: Primary PIMA COMMUNITY COLLEGE: Primary Secondary TOTAL PIMA COMMUNITY COLLEGE CENTRAL ARIZONA WATER CONSERVATION DISTRICT: Ad Valorem Secondary 6,050,950,040 Water Storage Secondary 6,050,950,040 Ground Water Replenishment (usage of 236.62 acre feet) Category 1 (rate per acre - foot) Category 2 (rate per acre - foot) CITY OF TUCSON: Primary Secondary TOTAL CITY OF TUCSON RATE 2,641,419,721 2,722,915,853 CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT: 355,823 list attached CITY OF SOUTH TUCSON: Primary 17,690,008 3-10 42,155 0.2383 PIMA COUNTY FISCAL YEAR 2005/06 TAX LEVY JURISDICTION VALUATION TAX LEVY STREET LIGHTING IMPROVEMENT DISTRICTS: Orange Grove Valley Longview Estates No. 1 Longview Estates No. 2 Manana Grande "B" Manana Grande "C" Rolling Hills Lakeside No. 1 Hermosa Hills Estates Carriage Hills Est. No. 1 Carriage Hills Est. No. 3 Desert Steppes Littletown Cardinal Estates Midvale Park Oaktree No. 1 Oaktree No. 2 Oaktree No. 3 Peppertree Peach Valley Salida del Sol Mortimore Addition FIRE DISTRICTS: Avra Valley Operations Bonds Total Avra Valley Corona de Tucson Drexel Heights Operations Bonds Total Drexel Heights Golder Ranch Operations Bonds Total Golder Ranch Green Valley Heritage Hills Hidden Valley La Canada Mt. Lemmon North Ranch/Linda Vista 1,161,351 1,982,843 2,393,977 1,738,582 2,154,131 4,809,265 1,533,388 1,849,916 1,962,256 845,201 1,361,851 1,530,029 830,709 4,545,437 841,147 643,233 768,702 8,345,616 856,174 596,820 2,978,679 RATE 4,294 5,625 6,551 4,538 7,465 10,600 3,384 2,622 5,168 2,312 3,080 11,638 6,952 6,311 11,636 8,117 12,056 5,596 2,611 7,329 19,748 0.3697 0.2837 0.2736 0.2610 0.3465 0.2204 0.2207 0.1417 0.2634 0.2735 0.2262 0.7606 0.8369 0.1388 1.3833 1.2619 1.5684 0.0671 0.3050 1.2280 0.6630 680,937 61,284 742,221 522,425 3.0000 0.2700 3.2700 2.5998 3,646,648 561,023 4,207,671 2.6000 0.4000 3.0000 4,411,777 416,719 4,828,496 3,605,128 342,182 65,458 181,160 183,836 280,143 1.9300 0.1823 2.1123 1.7500 0.6962 0.7000 0.7500 3.2500 0.6642 22,697,898 20,094,787 140,255,742 228,589,508 206,007,295 49,149,986 9,351,214 24,154,717 5,656,473 42,177,534 3-11 PIMA COUNTY FISCAL YEAR 2005/06 TAX LEVY JURISDICTION VALUATION TAX LEVY FIRE DISTRICTS (continued): Northwest Operations Bonds Total Northwest Picture Rocks Rincon Valley Sabino Vista Three Points Operations Bonds Total Three Points Tucson Country Club Est. Why RATE 689,938,929 16,217,014 912,789 17,129,803 839,373 1,038,637 213,435 2.3505 0.1323 2.4828 2.9000 2.6321 0.8383 15,368,761 821,593 762,642 381,321 1,143,963 64,165 21,462 3.0000 1.5000 4.5000 0.4175 2.6122 12,606,415 94,548 0.7500 TUCSON UNIFIED SCHOOL DISTRICT NO 1: Primary 2,570,964,583 Maint & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY 154,062,482 6,018,628 4,152,108 1,149,221 165,382,439 5.9924 0.2341 0.1615 0.0447 6.4327 35,081,870 3,355,519 38,437,389 1.3236 0.1266 1.4502 19,706,933 10,617 95,555 19,813,105 4.0835 0.0022 0.0198 4.1055 5,329,900 4,658,527 9,988,427 1.0638 0.9298 1.9936 28,943,935 39,460,378 25,460,371 25,421,383 HEALTH DISTRICTS Ajo-Lukeville Health Dist. Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption TOTAL SECONDARY 2,650,488,805 MARANA UNIFIED SCHOOL DISTRICT NO 6: Primary Maint & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption TOTAL SECONDARY 482,599,061 501,024,640 3-12 PIMA COUNTY FISCAL YEAR 2005/06 TAX LEVY JURISDICTION VALUATION TAX LEVY FLOWING WELLS UNIFIED SCHOOL DISTRICT NO. 8: Primary 166,660,260 Maint & Operation Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maint. And Operation TOTAL SECONDARY 4.5489 0.2156 4.7645 1,657,711 2,392,888 4,050,599 0.9653 1.3934 2.3587 42,214,740 830,888 2,470,034 45,515,662 3.9172 0.0771 0.2292 4.2235 17,491,752 7,077,472 24,569,224 1.5679 0.6344 2.2023 12,086,266 491,902 999,536 13,577,704 3.7642 0.1532 0.3113 4.2287 7,863,582 6,867,302 14,730,884 2.3592 2.0603 4.4195 1,115,616,576 SUNNYSIDE UNIFIED SCHOOL DISTRICT NO. 12: Primary 321,084,589 Maint & Operation Soft Capital Adjacent Ways TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maint. and Operation TOTAL SECONDARY 7,581,209 359,320 7,940,529 171,730,147 AMPHITHEATER UNIFIED SCHOOL DISTRICT NO. 10: Primary 1,077,676,391 Maint & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maint. and Operation TOTAL SECONDARY RATE 333,315,616 3-13 PIMA COUNTY FISCAL YEAR 2005/06 TAX LEVY JURISDICTION VALUATION TAX LEVY TANQUE VERDE UNIFIED SCHOOL DISTRICT NO. 13: Primary 139,891,196 Maint & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maint. and Operation Override Election K-3 TOTAL SECONDARY 5,640,553 51,480 260,198 5,952,231 4.0321 0.0368 0.1860 4.2549 1,167,517 809,498 263,109 2,240,124 0.8045 0.5578 0.1813 1.5436 546,082 30,004 61,312 637,398 3.8548 0.2118 0.4328 4.4994 0 0.0000 18,132,467 1,001,414 1,034,164 20,168,045 3.9310 0.2171 0.2242 4.3723 8,109,530 344,944 2,111,708 633,990 600,069 11,800,241 1.6974 0.0722 0.4420 0.1327 0.1256 2.4699 145,123,282 AJO UNIFIED SCHOOL DISTRICT NO. 15: Primary Maint & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY 14,166,279 Secondary 15,148,503 CATALINA FOOTHILLS UNIFIED SCHOOL DISTRICT NO. 16: Primary 461,268,562 Maint & Operation Unrestricted Capital Soft Capital TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maint. and Operation Override Election K-3 Override Capital Outlay TOTAL SECONDARY RATE 477,761,886 3-14 PIMA COUNTY FISCAL YEAR 2005/06 TAX LEVY JURISDICTION VAIL UNIFIED SCHOOL DISTRICT NO. 20: Primary Maint & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY VALUATION TAX LEVY RATE 254,908,537 10,497,134 173,083 543,210 602,349 11,815,776 4.1180 0.0679 0.2131 0.2363 4.6353 1,556,592 1,245,487 2,833,243 5,635,322 0.5844 0.4676 1.0637 2.1157 4,650,424 423,710 150,896 40,870 5,265,900 4.0280 0.3670 0.1307 0.0354 4.5611 3,155,182 1,215,255 4,370,437 2.5906 0.9978 3.5884 30,000 30,000 3.7121 3.7121 812,469 0 0.0000 EMPIRE ELEMENTARY SCHOOL DISTRICT NO. 37: Primary 4,782,864 Maint & Operation Soft Capital TOTAL PRIMARY 380,252 6,825 387,077 7.9503 0.1427 8.0930 0 0.0000 Secondary Class A Bond Interest and Redemption Class B Bond Interest and Redemption Override Maint. and Operation TOTAL SECONDARY 266,357,370 SAHUARITA UNIFIED SCHOOL DISTRICT NO. 30: Primary 115,452,444 Maint & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY Secondary Class A Bond Interest and Redemption Override Maint. and Operation TOTAL SECONDARY 121,793,494 SAN FERNANDO ELEMENTARY SCHOOL DISTRICT NO. 35: Primary 808,168 Maint & Operation TOTAL PRIMARY Secondary Secondary 5,089,481 3-15 PIMA COUNTY FISCAL YEAR 2005/06 TAX LEVY JURISDICTION VALUATION TAX LEVY CONTINENTAL ELEMENTARY SCHOOL DISTRICT NO. 39: Primary 204,154,455 Maint & Operation Soft Capital Adjacent Ways A.R.S. 15-992 B TOTAL PRIMARY RATE 2,249,986 7,758 24,907 1,410,503 3,693,154 1.1021 0.0038 0.0122 0.6909 1.8090 581,308 140,504 721,812 0.2772 0.0670 0.3442 0 0 0.0000 0.0000 0 0 0.0000 0.0000 55,823 55,823 4.8856 4.8856 1,145,938 0 0.0000 ALTAR VALLEY ELEMENTARY SCHOOL DISTRICT NO. 51: Primary 25,146,255 Maint & Operation Unrestricted Capital Soft Capital Adjacent Ways TOTAL PRIMARY 1,220,800 52,002 36,940 11,341 1,321,083 4.8548 0.2068 0.1469 0.0451 5.2536 262,916 262,916 1.0071 1.0071 Secondary Class A Bond Interest and Redemption Override Maint. and Operation TOTAL SECONDARY 209,707,044 INDIAN OASIS UNIFIED SCHOOL DISTRICT NO. 40: Primary 1,268,016 Maint & Operation TOTAL PRIMARY Secondary Class A Bond Interest and Redemption TOTAL SECONDARY 1,268,016 REDINGTON ELEMENTARY SCHOOL DISTRICT NO. 44: Primary 1,142,606 Maint & Operation TOTAL PRIMARY Secondary Secondary Override Maint. and Operation TOTAL SECONDARY 26,106,236 3-16 PIMA COUNTY FISCAL YEAR 2005/06 TAX LEVY JURISDICTION VALUATION TAX LEVY RATE FLOWING WELLS IRRIGATION DISTRICT 2078.44 ACRES Maintenance & Operation 26,812 12.9000 SILVERBELL IRRIGATION & DRAINAGE DISTRICT 5067 ACRES Maintenance & Operation 15,201 3.0000 CORTARO-MARANA IRRIGATION DISTRICT 12,362.70 ACRES (APPROX) 741,762 60.0000 GLADDEN FARMS COMMUNITY FACILITIES DISTRICT Secondary 2,279,434 Maintenance and Operation Bond Indebtedness TOTAL SECONDARY 6,838 56,986 63,824 918,260,961 3-17 0.3000 2.5000 2.8000 FISCAL YEAR 2005/06 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117060820 117060830 117060840 117060850 11706089A 117061660 11706168A 11706168B 11706168C 117061740 11706177A 11706177B 117061780 11706179A 11706187D 117061900 117061910 11706193A 11706194A 11706195A 117061960 11706197A 117062000 117062010 117062020 117062050 117062060 117062070 117062080 117062090 117062100 117062110 117062120 117062160 117062170 11706218A 11706219D 117062200 117100600 117100610 117100620 117100630 11710065A 117100750 117100760 PARCEL ID # TAX LEVY 213.70 651.05 310.05 525.23 3,843.45 2,904.98 2,638.29 100.91 449.02 209.03 475.46 830.19 249.31 1,615.12 2,366.45 1,183.49 1,682.11 1,922.52 453.26 1,933.02 1,441.28 1,061.22 559.68 2,254.09 3,529.91 1,127.10 646.44 912.05 1,127.10 1,127.10 2,976.96 463.11 856.22 1,731.40 2,584.28 1,219.53 2,459.20 2,350.29 1,374.40 765.90 1,235.59 1,356.54 872.17 1,239.03 2,699.18 11710077A 117100780 11710079A 11710081B 11710081C 11710082A 11710082B 11710083A 117100840 11710089A 117100920 117100950 117100960 117100970 11710098A 117100990 11710100A 117101010 117101020 117101210 117101250 117101260 117101270 117101280 117101290 117101300 117101310 117101320 11710133A 117101350 117101360 117110160 117110170 117110180 117110210 117110730 117110740 117110750 11711076A 11711076B 117110770 117110780 117110790 11711080A 11711080B 3-18 1,161.02 363.79 949.39 344.29 503.71 852.35 34.13 450.50 389.34 9,083.03 326.53 278.25 465.61 200.08 311.85 592.43 774.44 1,654.29 1,167.70 1,205.91 441.33 538.69 335.81 699.60 472.23 346.20 307.29 286.52 628.63 392.36 339.49 908.74 10,938.62 487.71 2,335.45 524.17 764.63 211.79 834.75 1,765.64 420.43 434.44 766.82 21,275.26 2,550.41 FISCAL YEAR 2005/06 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117110820 117110830 117110840 11711085A 117110880 117110890 117110900 117110910 117110920 11711096C 11711096D 11711096E 117110980 117110990 117111000 117111010 117111020 117111040 117111050 117111060 117120030 117120040 117120060 11712007A 117120080 117120130 117120140 117120150 11712017A 11712019A 117120200 117120210 117120220 117120280 117120290 117120300 117120310 11712032B 11712033A 11712034A 117120350 117120360 117120370 11712043A 11712043B 117120440 PARCEL ID # TAX LEVY 1,129.85 1,298.50 1,947.75 2,452.68 1,634.10 756.10 3,179.84 941.28 828.07 8,637.52 7,412.00 4,683.93 1,199.13 538.48 1,381.87 1,005.94 1,002.23 1,214.18 1,283.66 278.94 80.30 493.14 258.88 3,052.80 3,309.43 516.06 735.91 215.18 2,004.78 481.08 2,425.23 2,593.61 541.93 651.37 717.83 403.86 1,896.66 14,422.78 1,025.44 706.70 510.23 254.40 198.75 88.62 38.16 109.39 117120450 117120460 117120470 11712048A 11712048B 117120490 117120860 117120870 11712088A 11712089A 11712091D 117120950 11712098A 11712099A 11712103C 117121230 117121240 117121250 117121260 117121270 117121280 117121290 117130250 117130260 11713027A 117130290 117130300 117130310 117130360 11713037A 11713038C 11713038D 117130390 117130400 117130410 117130420 117130430 117131560 11713157A 11713158A 117131590 117131600 117131610 117131620 117131630 117131640 3-19 77.17 242.50 1,359.56 76.11 38.53 58.83 1,308.89 4,295.49 214.33 1,525.87 566.04 192.92 15,406.36 2,573.47 18,492.28 561.80 416.58 398.83 406.19 205.16 414.99 936.83 694.83 162.60 530.56 1,102.40 201.40 201.40 1,134.47 1,004.03 3,249.80 922.09 3,942.72 2,078.55 1,585.97 897.34 1,304.75 3,368.52 2,573.92 801.68 780.43 2,938.72 583.00 884.25 97.94 657.20 FISCAL YEAR 2005/06 TAX LEVY CITY OF TUCSON BUSINESS IMPROVEMENT DISTRICT PARCEL ID # TAX LEVY 117131650 117131660 117131670 117131680 117131720 117131740 117131750 117131760 117131770 117131780 117131790 117131800 11713182A 117131830 11714072A 11714077A 11714081A 117140860 117140870 117150010 117150030 117150040 117150050 117160050 PARCEL ID # TAX LEVY 26.50 826.80 826.80 344.05 2,525.13 1,093.81 461.21 702.78 833.16 636.00 366.34 286.52 2,593.18 1,029.79 864.85 1,578.92 1,213.97 2,291.72 1,490.78 2,104.95 741.31 826.80 1,659.85 1,028.41 3-20 117160140 117160200 117160220 117160230 117160280 117160320 117160330 117160360 117160370 117170010 117170020 117170060 11717007B 11717008B 117170090 117170100 117170110 117170120 117170170 11717020A 117170340 117170380 11717044B 11720024A 5,825.97 281.06 845.62 1,857.65 530.00 265.00 764.05 795.00 975.20 1,035.41 389.55 467.46 421.30 976.58 735.64 3,461.27 1,735.17 2,298.24 2,558.36 2,419.03 398.35 812.54 1,524.02 3,448.76 Total Levy 355,822.79 Passed and adopted this 15th day of August, 2005. Chair, Pima County Board of Supervisors AUG 1 5 2005 ATTEST: Clerk of the Board APPROVED AS TO FORM: / 3-21 This page intentionally left blank. 3-22 BUDGET ISSUES This section of the Fiscal Year 2005/2006 Adopted Budget for Pima County identifies the predominant budget issues faced by the Pima County Board of Supervisors, during the formulation and adoption of this fiscal year’s budget. The issues are delineated in the County Administrator’s memorandum, Transmittal of the Recommended Fiscal Year 2005/2006 Budget, dated May 3, 2005; his May 24, 2005 memorandum Tentative Budget Adoption: Fiscal Year 2005/2006; his June 16, 2005 memorandum, Fiscal Year 2005/06 Budget Adoption; and his June 21, 2005 memorandum, Fiscal Year 2005/2006 Final Budget Adoption. (The memoranda are located on pages 4-3, 4-37, 4-41, and 4-43, respectively.) Issues Synopsis • Budget Increases But Overall Tax Rate Decreases - The overall County budget, including all funds is $1,202,422,077, an increase of $104.7 million over the fiscal year 2004/05 budget. The increase is due to increased expenditures in the General Fund ($31.9 million), in Capital Projects ($11.7 million), the Enterprise Funds ($39.0 million), Special Revenue Funds ($16.4 million) and Debt Service Fund ($5.7 million). The total County tax rate decreased by $0.0356. The primary property tax rate for the General Fund remained the same; the secondary tax rate for Bond Debt Service decreased by $0.1000, the secondary tax rate for the Regional Flood Control District increased by $0.0200, and the secondary tax rate for the Library District increased by $0.0451. The Fire District Assistance rate decreased by $0.0007. • $3.3 million of the FY 2004/05 Ending Fund Balance Used – The projected fiscal year 2004/05 General Fund ending fund balance is $19,809,123, an increase of $6,809,123 over the budgeted $13,000,000. The Board of Supervisors adopted the County Administrator’s recommendations to use $3,270,381 to fund fiscal year 2005/06 requirements. A total of $1,283,123 was allocated to retire the two remaining fund deficits in the County: $683,123 in the Graphic Services Internal Service Fund and $600,000 in the Juvenile Court Grants Fund. The Facilities Maintenance Fund, established to provide resources for the on-going need to repair and rehabilitate aging County buildings, was appropriated $1,612,258. Also set aside in the Reserve Contingency Fund was the $375,000 County contribution to the Institute for Global Pharmaceutical Development. • Rainy Day Funds Increased – $15,800,000 of the projected fiscal year 2004/05 ending fund balance is budgeted as the ending fund balance for fiscal year 2005/06. This is a $2.8 million increase over the fiscal year 2004/05 budgeted year-end fund balance of the General Fund. Having this budgeted reserve has given the County a favorable bond rating which has produced substantial savings from lower interest payments on County bonds. The reserve has also enabled the County to minimize the negative fiscal impacts of a variety of unforeseen events over which the County has had little or no control. • Employees Receive a Salary Adjustment – Prior to the adoption of the fiscal year 2005/06 Budget, the Board of Supervisors approved a new step plan for Sheriff’s deputies and sergeants along with a market adjustment to bring these employees in line with the city of Tucson police department. The cost of this salary adjustment for fiscal year 2005/06 is $3,356,057. Corrections staff assigned to the Step Plan were not included in this adjustment and were awarded one step on their anniversary date at a cost of $232,100. Most other County employees will be awarded a 2.5 percent increase to address inflation effective July 10, 2005. The General Fund cost for this salary adjustment for fiscal year 2005/06 is $3,485,058. The Board also approved an additional 1.7% salary adjustment to 4-1 employees participating in the Arizona State Retirement System to offset an equal percentage increase in required employee contributions. The cost to the General Fund for this salary adjustment is $2,014,860. Non-General Fund supported departments will absorb these increases. • Costs in the Criminal Justice System Continue To Escalate – An additional $1,150,000 was budgeted in the Budget Stabilization Fund for two areas of service delivery within the Criminal Justice System that are experiencing a rapid growth in costs that are difficult to predict and accurately budget in advance: $500,000 to cover unforeseen costs associated with staff, supplies, and services at the new Adult Detention Center and a $650,000 increase for the State Restoration to Competency Program. The Juvenile Detention health care contract increased by $3,795,122, while the Adult Detention health care contract increased by $1,359,453. In addition, a total of $3,913,912 in supplemental funding requests was approved for the criminal justice system for a variety of needs, primarily growth related, including new judges and hearing officers throughout the court system. • Supplemental Requests From Departments – County departments submitted $38,366,650 in supplemental funding requests. Many requests were well justified, but were not recommended for funding due to lack of available financial resources. The Board approved a total of $12,222,613 in supplemental funding requests from General Fund supported departments. As mentioned in the paragraph above, almost a third of this total was approved for the Criminal Justice System. Other supplemental requests approved were for funding management, operation and maintenance of new facilities; costs related to voter approved bond and Capital Improvement Plan projects; new election laws requirements; restoration of lost grant funding for critical community services; and information technology needs. 4-2 4-3 4-4 4-5 4-6 4-7 4-8 4-9 4-10 4-11 4-12 4-13 4-14 4-15 4-16 4-17 4-18 4-19 4-20 4-21 4-22 4-23 4-24 4-25 4-26 4-27 4-28 4-29 4-30 4-31 4-32 4-33 4-34 4-35 This page intentionally left blank. 4-36 4-37 4-38 4-39 This page intentionally left blank. 4-40 4-41 4-42 4-43 4-44 4-45 This page intentionally left blank. 4-46 BUDGET OVERVIEW Financial Structure Consolidated Overview of the County Budget by Fund Total County Budget by Source and Use Revenues & Expenditures for Fiscal Years 2003/04 Through 2005/06 Budget in Brief Fiscal Year 2005/06 Adopted Full Time Equivalent Positions for Fiscal Years 2003/04 Through 2005/06 Pima County Capital Improvement Program 5-1 This page intentionally left blank. 5-2 FINANCIAL STRUCTURE Accounting policies: The Pima County accounting policies are guided by the State of Arizona Auditor General through the Uniform Accounting Manual for Arizona Counties. The policies conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB) and provide a consistent basis for presenting financial information of the County. Fund accounting: The financial transactions of the County are recorded in individual funds, each of which is considered a separate fiscal entity. Each fund is accounted for with a separate set of selfbalancing accounts that comprise its assets, liabilities, net assets, revenues, and expenditures or expenses, as appropriate. The various funds and account groups are classified by category and type as follows: GOVERNMENTAL FUNDS Governmental Funds are referred to as “expendable funds” because the measurement focus is based upon the flow of current financial resources rather than the measurement of net profit. Governmental Funds are comprised of the following: General Fund - Accounts for resources which are not required to be accounted for in another fund. The General Fund is the County’s principal financing vehicle for general government services and is funded largely by primary property tax revenue and state shared sales tax revenue. Special Revenue Funds - Account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include the following: Employment & Training - Accounts for resources controlled by the County as a prime sponsor under the Workforce Investment Act of 1998 that superseded the Jobs Training Partnership Act. Funding is primarily provided by the Federal Government. Environmental Quality - Accounts for resources specifically identified to be expended for the protection of water, air, and land from pollutants. The most significant revenue sources are air quality inspection and application fees, revenues derived from alternate onsite disposal plans, and funding provided by federal and state grants. Flood Control District - Accounts for expenditures necessary to analyze, design, and maintain flood control improvements to protect persons and property from floodwaters. Revenues are primarily provided by secondary taxes on real property. Public Health - Accounts for resources used to finance activities involved in the conservation and improvement of public health, emergency management/homeland security, and various animal control functions. Major sources of funding include federal and state grants, charges for services provided, and operating transfers from the General Fund. Transportation - Accounts for administrative and operating costs, as well as resources transferred to the Capital Projects Fund for construction of highways and streets. Financing is provided primarily from the County’s share of gasoline tax collected by the state Highway User revenues, Vehicle License Tax revenues, and charges for services. 5-3 Other Special Revenue Funds - Account for resources specifically identified to be expended for various other programs of the County. These include the various probation programs, consumer protection programs, family support, antiracketeering programs, law library, etc. Funding for these programs is provided mostly by federal and state grants, with the exception of the antiracketeering program. Antiracketeering funding is provided by court ordered forfeitures, diversion fees, and restitution payments. School Reserve Fund – Accounts for resources specifically identified to be expended for education programs in the Pima County Accommodation District and specialized educational programs that extend outside the boundaries of individual school districts. Revenues are primarily provided by federal and state grants and private donations. Solid Waste Fund – Accounts for resources used to provide solid waste disposal facilities and services and tire recycling services. Major funding sources include landfill tipping fees and Pima County’s share of a state tax on new tire sales. Stadium District – Accounts for resources specifically identified to be expended for the management and operation of Tucson Electric Park. Major revenue sources are from car rental surcharge fees, recreational vehicle surcharge fees, hotel/motel bed taxes, and charges for services provided. Library District – Accounts for resources used for the management and operation of the Tucson-Pima Public Library System. Revenues are provided primarily by secondary property tax revenue. Debt Service Fund - Accounts for the accumulation of resources for, and the payment of, general long term debt principal and interest applicable to Governmental Funds. This fund manages the debt for improvement districts, the Flood Control District, Transportation bonds, and General Obligation bonds. Revenues are derived primarily from a secondary tax levy on real and personal property. Other sources of financing include transfers of Highway User Revenues from the Transportation Special Revenue Fund for the payment of Transportation bonds, and transfers of secondary property tax revenue from the Flood Control District Special Revenue Fund for payment of Flood Control General Obligation bonds. Capital Projects Fund - Accounts for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds). Financing sources are primarily from the proceeds from the sale of bonds, federal and state grants, and reimbursements associated with specific capital projects. PROPRIETARY FUNDS Proprietary funds are accounted for using the flow of economic resources measurement focus. This measurement focus accounts for all cost allocations (including depreciation) associated with the fund, similar to non-governmental business enterprises, and determines the net profit from operations. Proprietary Funds are comprised of: Enterprise Funds - Account for operations that are financed and operated in a manner similar to private business enterprises. Enterprise funds within Pima County include the following: Parking Garages - Accounts for the management and operation of eight parking facilities located in downtown Tucson. Revenues are from the parking fees from five public parking garages and two parking lots owned by Pima County. 5-4 Medical Services - Accounts for provider health care services for Pima Health System & Services, which operates health plans for the Arizona Health Care Cost Containment System (AHCCCS) and long term care under the Arizona Long Term Care System (ALTCS). Revenue is primarily derived from capitation fees. Development Services - Accounts for the operations which provide zoning permits, enforce ordinances, and administer uniform building codes. Revenues are derived primarily from license and permit fees for plan examinations and zoning; penalties related to the issuance of building, plumbing, mechanical, electrical and mobile home permits; and charges for services such as plan checks and subdivision coordination. Wastewater Management - Accounts for the management and operation of wastewater treatment and water pollution control facilities. Primary revenue sources are sewer user and connection fees. Internal Service Funds - Account for the financing of goods or services provided by one department to other departments of the County on a cost reimbursement basis. Internal Service funds include the following: Self Insurance Trust Fund - Accounts for the risk management function of the County. The fund is administered by an appointed board of trustees and provides self insurance for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. The fund is financed by charges to specific user departments and to the General Fund Other Internal Service Funds - Account for the acquisition, operation, and maintenance of automotive and communications equipment used by County departments and for printing/graphic services provided to County departments. Other Internal Service funds are financed by fees and reimbursements charged to user departments. FIDUCIARY FUNDS Fiduciary funds do not include resources belonging to Pima County; therefore, they are not part of the County’s budgeting process. The County does, however, have custodial responsibility for these funds and reports for them in its Comprehensive Annual Financial Report. Agency Funds - Account for cash and investments held by the County on behalf of various fire districts, cities and towns, individuals, the state and other agencies. Also included are clearing funds for payroll and property taxes. Investment Trust Fund - Accounts for cash and investments held by the County on behalf of various school districts. ACCOUNT GROUPS It should be noted that balances from the General Fixed Asset Account Group and the General Long Term Debt Account Group are now considered subsidiary ledgers and are reported in the County’s government-wide financial statements, as required by GASB 34. 5-5 Pima County FY 2005/06 Adopted Budget CONSOLIDATED OVERVIEW OF COUNTY BUDGET BY FUND REVENUES BY FUND CAPITAL PROJECTS FUND 2.22% DEBT SERVICE FUND 4.00% ENTERPRISE FUNDS 37.18% SPECIAL REVENUE FUNDS 18.74% GENERAL FUND 37.86% EXPENDITURES BY FUND CAPITAL PROJECTS FUND 11.96% DEBT SERVICE FUND 5.63% SPECIAL REVENUE FUNDS 16.84% ENTERPRISE FUNDS 31.97% GENERAL FUND 33.60% FUNDING SOURCES EST. BEGINNING FUND BALANCE 2005/2006 ADOPTED REVENUES 2005/2006 ADOPTED EXPENDITURES 2005/2006 OTHER FINANCING SOURCES 2005/2006 INTERFUND TRANSERS IN / (OUT) ESTIMATED ENDING FUND BALANCE GENERAL FUND 19,809,123 412,298,808 (404,047,076) 0 (12,260,855) 15,800,000 SPECIAL REVENUE FUNDS 47,900,019 204,142,971 (202,501,899) 0 (22,285,697) 27,255,394 DEBT SERVICE FUND 10,915,750 43,576,073 (67,738,662) 0 17,320,677 4,073,838 105,905,288 24,148,950 (143,776,950) 0 16,220,596 2,497,884 12,472,309 404,909,946 (384,357,490) 10,400,000 0 43,424,765 CAPITAL PROJECTS FUND ENTERPRISE FUNDS Note: The above charts do not include Internal Service Funds. 5-6 Pima County FY 2005/06 Adopted Budget TOTAL COUNTY BUDGET BY SOURCE AND USE REVENUES INTEREST 0.28% MISCELLANEOUS 1.36% FINES AND FORFEITS 0.57% TAXES 29.37% SPECIAL ASSESSMENT 0.03% CHARGES FOR SERVICES 38.15% INTERGOV'T 26.83% REVENUES TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE MEMO REVENUE 1.84% FY 2003/2004 Actual 279,527,010 505,609 14,789,868 277,187,424 354,630,001 5,064,450 3,403,238 18,344,216 22,217,299 975,669,115 LICENSES & PERMITS 1.57% FY 2004/2005 Revised FY 2005/2006 Adopted 297,247,892 606,177 14,081,967 282,494,659 359,598,054 4,815,887 4,643,489 12,668,179 20,000,000 996,156,304 319,832,041 290,801 17,096,201 292,218,059 415,564,492 6,220,734 3,055,359 14,799,061 20,000,000 1,089,076,748 EXPENDITURES DEBT SERVICE 7.00% OTHER FIN. SOURCES/USES 0.26% CONTINGENCY 0.64% PERSONAL SERVICES 30.85% CAPITAL OUTLAY 12.80% SUPPLIES 2.31% SERVICES & OTHER CHARGES 46.14% EXPENDITURES PERSONAL SERVICES SUPPLIES SERVICES & OTHER CHARGES CAPITAL OUTLAY DEBT SERVICE OTHER FIN. SOURCES/USES CONTINGENCY FY 2003/2004 Actual FY 2004/2005 Revised FY 2005/2006 Adopted 323,744,633 27,515,348 443,465,730 136,441,590 67,146,002 2,805,071 58,880 1,001,177,254 341,533,436 21,686,962 509,852,327 138,907,180 78,793,996 2,933,591 4,014,054 1,097,721,546 371,082,430 27,719,374 554,756,998 153,905,251 84,130,815 3,173,220 7,653,989 1,202,422,077 Note: The above charts do not include Internal Service Funds. 5-7 Pima County FY 2005/06 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2003/2004 - 2005/2006 ACTUAL 2003/2004 REVISED 2004/2005 ESTIMATED 2004/2005 BOARD 2005/2006 GENERAL FUND REVENUE TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS 209,671,644 2,165,680 120,057,663 24,133,581 4,023,395 530,331 2,133,922 223,091,316 2,259,500 116,460,146 23,647,981 3,884,094 1,040,000 1,669,545 224,951,194 2,263,834 123,149,613 24,073,268 4,644,692 1,136,154 2,777,998 242,152,889 2,311,037 132,950,205 26,479,134 5,245,633 628,510 2,531,400 TOTAL 362,716,216 372,052,582 382,996,753 412,298,808 181,101,528 10,543,135 125,185,911 4,059,910 3,498 2,639,768 58,880 323,592,630 198,755,786 9,310,870 157,014,741 2,374,518 5,600 2,764,060 1,877,054 372,102,629 27,057,691 283,157 4,399,102 133,987,601 9,008,065 987,507 828,690 11,667,477 3,326 188,222,616 29,007,160 0 4,355,286 141,025,068 8,618,680 872,993 663,322 9,105,680 0 193,648,189 65,861,905 7,928,604 83,261,764 4,097,402 286,000 253,198 0 161,688,873 74,604,393 5,694,668 99,051,455 4,479,688 0 169,531 2,137,000 186,136,735 REVENUE TAXES SPECIAL ASSESSMENT INTERGOVERNMENTAL INTEREST MISCELLANEOUS 42,797,675 222,452 22,360 299,563 6,015 45,149,416 606,177 4,800 304,200 0 45,725,317 593,195 8,790 304,200 8,992 42,973,572 290,801 7,500 304,200 0 TOTAL 43,348,065 46,064,593 46,640,494 43,576,073 60,828,105 (182,494) 60,645,611 62,048,033 0 62,048,033 62,048,033 0 62,048,033 67,738,662 0 67,738,662 EXPENDITURES PERSONAL SERVICES SUPPLIES SERVICES & OTHER CHARGES CAPITAL OUTLAY DEBT SERVICE OTHER FIN. SOURCES/USES CONTINGENCY TOTAL 211,178,045 12,294,091 145,976,217 4,734,161 4,905 3,078,169 68,659 377,333,421 220,536,916 10,661,338 162,664,264 4,491,647 558,238 3,042,160 2,092,513 404,047,076 SPECIAL REVENUE FUNDS REVENUE TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES SERVICES & OTHER CHARGES CAPITAL OUTLAY DEBT SERVICE OTHER FIN. SOURCES/USES CONTINGENCY TOTAL 29,322,483 0 4,483,531 143,458,248 8,804,134 799,527 667,956 9,289,118 0 196,824,997 74,062,142 8,915,767 93,628,397 4,607,555 0 284,723 0 181,820,193 34,705,580 0 4,734,885 139,413,652 14,286,760 916,301 856,682 9,229,111 0 204,142,971 76,720,624 7,380,238 107,455,082 5,253,419 0 131,060 5,561,476 202,501,899 DEBT SERVICE FUND EXPENDITURES DEBT SERVICE OTHER FIN. SOURCES/USES TOTAL 5-8 Pima County FY 2005/06 Adopted Budget REVENUES & EXPENDITURES FISCAL YEARS 2003/2004 - 2005/2006 ACTUAL 2003/2004 REVISED 2004/2005 ESTIMATED 2004/2005 BOARD 2005/2006 CAPITAL PROJECTS FUNDS REVENUE INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES SERVICES & OTHER CHARGES CAPITAL OUTLAY TOTAL 16,855,166 9,536,768 996,627 1,642,147 29,030,708 18,887,581 2,492,520 2,000,000 63,755 23,443,856 18,887,581 2,492,520 2,000,000 63,755 23,443,856 0 0 0 103,166,637 103,166,637 415,024 4,525 32,714 131,666,074 132,118,337 8,225,086 7,467,181 8,972,077 10,050,279 6,264,634 311,951,587 53,548 748,027 2,894,655 22,213,973 352,351,510 6,117,064 324,838,873 58,800 635,967 1,829,199 20,000,000 360,947,084 6,152,315 340,585,140 78,567 878,375 2,711,389 20,000,000 379,377,863 4,849,130 367,562,898 58,800 684,544 1,704,295 20,000,000 404,909,946 76,781,200 9,043,609 235,018,055 25,117,641 6,028,399 94,599 352,083,503 67,758,233 6,676,899 253,753,417 386,900 16,740,363 0 345,315,812 975,669,115 996,156,304 1,029,283,963 1,089,076,748 1,001,177,254 1,097,721,546 1,124,193,253 1,202,422,077 166,413 30,321,987 545,814 1,320,741 231,512 32,586,467 39,800 31,450,070 542,500 684,546 0 32,716,916 167,169 30,459,809 548,295 1,326,744 232,564 32,734,582 37,000 30,436,938 537,500 526,555 224,255 31,762,248 6,009,009 4,834,938 19,783,446 286,010 1,009,170 31,922,573 6,463,860 4,608,959 23,413,118 38,549 0 34,524,486 6,559,829 5,278,136 21,596,909 312,227 0 34,848,778 6,906,136 5,495,582 21,752,924 36,899 0 34,191,541 0 0 0 142,418,021 142,418,021 14,997,572 7,235,700 581,423 1,334,255 24,148,950 432,326 7,050 129,765 143,207,809 143,776,950 ENTERPRISE FUNDS REVENUE LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES SERVICES & OTHER CHARGES CAPITAL OUTLAY DEBT SERVICE OTHER FIN. SOURCES/USES TOTAL TOTAL REVENUES TOTAL EXPENDITURES 78,632,689 9,261,685 240,685,241 25,723,324 6,173,767 0 360,573,585 73,392,564 9,670,748 284,507,887 952,376 15,833,915 0 384,357,490 Internal Service Funds - Information Purposes Only INTERNAL SERVICE FUNDS REVENUE INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL EXPENDITURES PERSONAL SERVICES SUPPLIES SERVICES & OTHER CHARGES CAPITAL OUTLAY OTHER FIN. SOURCES/USES TOTAL 5-9 BUDGET IN BRIEF Arizona Revised Statute § 42-17105 requires the Pima County Board of Supervisors to adopt a budget for each fiscal year. On July 5, 2005, the Board adopted the budget for fiscal year 2005/06, which covers the period from July 1, 2005 through June 30, 2006. Pima County’s Fiscal Year 2005/06 Adopted Budget includes: • $1.202 billion in expenditures • $1.089 billion in revenues • $51.5 million in operating transfers between the various operating funds • $10.4 million in sales of Sewer Revenue bonds Graphic analyses of expenditures by fund and functional area are presented below: Comparison of Expenditures by Fund Expenditures by Fund (000's) Fiscal Years 2004/2005-2005/2006 Expenditures by Fund Fiscal Year 2005/2006 450,000 400,000 General Fund 33.6% Enterprise 32.0% Debt Service 5.6% Capital Projects 12.0% 350,000 Special Revenue 16.8% 100,000 300,000 250,000 200,000 150,000 50,000 0 General Fund Special Revenue Debt Service 2004/2005 Capital Projects Enterprise 2005/2006 GENERAL FUND: The Fiscal Year 2005/06 Adopted Budget for General Fund expenditures increased by $31.9 million over fiscal year 2004/05. Major factors contributing to this net increase include: • $12.2 million in supplemental funding for individual departments • $6.4 million increase in costs to provide healthcare in County adult and juvenile detention facilities • $5.7 million for an employee compensation package consisting of one step for corrections staff, 2.5 percent for most other employees to address inflation, and 1.7 percent for employees who are members of the Arizona State Retirement System whose required contribution will increase by that percentage • $3.4 million net increase in Arizona Long Term Care System (ALTCS) payments to the state • $3.6 million increase in state mandated employer contributions to the various state retirement systems; $1.4 million increase in the County’s contribution toward the cost of other non-retirement benefits • $3.4 million representing the annual cost of salary adjustments for deputies and sergeants approved during the last quarter of fiscal year 2004/05 • $2.6 million of various increases identified for General Fund departments that underwent the zero base budget process • $2.5 million reduction for the primary and general elections held in the fall of 2004 partially offset by $1.8 million of additional jurisdictional and proposed regional transportation plan election costs • $813,000 increase for operations and maintenance costs for a newly purchased downtown building • $1.6 million decrease in costs associated with Kino Hospital employee transition • $3.8 million dollar decrease as the county is no longer required to make County Contribution Fund payments to the State • $5.0 million scheduled decrease in the County’s obligations under the agreement with University Physicians Healthcare to operate the former Kino Community Hospital • also includes the annualization of fiscal year 2004/05 supplemental requests, annualization of fiscal year 2004/05 salary adjustments, other position related adjustments, adjustments for one time costs, etc. 5-10 SPECIAL REVENUE FUNDS: The Fiscal Year 2005/06 Adopted Budget for Special Revenue Funds expenditures increased by $16.4 million over fiscal year 2004/05. Major factors contributing to this net increase include: • $8.3 million increase to reflect the reclassification of the Solid Waste Management and Tire Funds for budgeting and accounting purposes from enterprise funds to special revenue funds • $4.5 million net increase in County Free Library District expenses reflecting various library services adjustments and funding to start a possible transition of the Library System to the County • $2.0 million net increase in the Public Health Special Revenue fund reflecting higher costs in personnel, supplies and services, supplemental funding, etc. • $1.9 million increase in the Regional Flood Control District associated with increases in mapping and studies projects, various office moves and alert radio system upgrades • $1.4 million increase in the County Administration Special Programs Fund • $1.3 million net increase in the Sheriff’s special revenue funds primarily due to higher costs in the MANTIS Antiracketeering Fund • $1.1 million increase in various Superior Court special revenue funds • $654,000 of additional funding in the County Attorney’s special revenue funds • $500,000 increase in the Employee Benefit Liability Fund • $439,000 net increase in various Clerk of the Superior Court funds • $2.2 million net decrease in the Transportation Special Revenue Fund operating and maintenance budget mainly reflecting the end of the required County Transportation Contribution Fund payment to the state • $5.1 million net decrease in anticipated grant funds • also includes annualization of fiscal year 2004/05 salary adjustments, other position related adjustments, benefits adjustments, adjustments for one time costs, etc. DEBT SERVICE FUND: The Fiscal Year 2005/06 Adopted Budget for Debt Service Fund expenditures increased $5.7 million over fiscal year 2004/05. This increase is the net of retired debt and anticipated full year of debt service costs related to bond sales made in fiscal year 2004/05. CAPITAL PROJECTS FUND: The Fiscal Year 2005/06 Adopted Budget for the Capital Projects Fund expenditures increased by $11.7 million over fiscal year 2004/05, based on the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s Fiscal Year 2005/06 to 2009/10 Capital Improvement Plan. (See the Summary Schedules section - Summary of Active Capital Improvement Projects.) ENTERPRISE FUNDS: The Fiscal Year 2005/06 Adopted Budget for Enterprise Fund expenditures increased by $39.0 million over fiscal year 2004/05. Significant changes include: • $26.4 million net increase in Pima Health System & Services due to increases in the number of members covered under the Arizona Health Care Cost Containment System (AHCCCS) and Arizona Long Term Care System (ALTCS), rising medical care costs, increased premium tax costs, etc. • $15.7 million increase in the Wastewater Management Enterprise Fund, relating to the rehabilitation and expansion of the system, increased depreciation, debt service, establishment of an emergency reserve fund, etc. partially offset by the transfer of $5.8 million Solid Waste Management and Tire funds out of the enterprise fund to separate special revenue funds • $3.1 million increase in Development Services reflecting increased building activity in the County and various anticipated office moves • $393,000 decrease in the Parking Garage Enterprise Fund reflecting lower security, utility and maintenance costs • also includes annualization of fiscal year 2004/05 salary adjustments, position related adjustments, benefits adjustments, adjustments for one time costs, etc. 5-11 Comparison of Expenditures by Functional Area Expenditures by Function Expenditures by Function (000's) Fiscal Year 2005/2006 Public Works 29.2% Medical Services 32.9% Fiscal Years 2004/2005-2005/2006 400,000 County Admin 10.5% 300,000 Community & Econ Dev 5.1% 200,000 100,000 Justice & Law Enforcement 22.3% 0 s s in nt Dev ork dm me vice r ce co n ic W Ser ty A l o E l n f b a u n u & E P d ic Co nity Me Law mu ce & i t Com s Ju 2004/2005 2005/2006 COUNTY ADMINISTRATION: The Fiscal Year 2005/06 Adopted Budget for expenditures for the County Administration functional area increased by $6.3 million over fiscal year 2004/05. Major reasons for the net increase include: • • • • • • • Fiscal Year 2005/06 Adopted Budget for Debt Service Fund expenditures increased $5.7 million over fiscal year 2004/05. This increase is the net of retired debt and anticipated full year of debt service costs related to bond sales made in fiscal year 2004/05. $3.1 million of supplemental funding for Elections to purchase and maintain vision impaired voting devices and also fund anticipated Proposition 200 related costs $1.4 million increase in the County Administration Special Programs Fund $2.5 million reduction for the primary and general elections held in the fall of 2004 partially offset by $1.8 million of additional jurisdictional and proposed bond election costs $500,000 increase in the Employee Benefit Liability Fund $3.8 million dollar decrease as the county is no longer required to make County Contribution Fund payments to the state also includes annualization of fiscal year 2004/05 salary adjustments, current year salary adjustments, other position related adjustments, benefits adjustments, adjustments for one time costs, etc. COMMUNITY & ECONOMIC DEVELOPMENT: The Fiscal Year 2005/06 Adopted Budget for expenditures for the Community & Economic Development functional area increased by $3.8 million over fiscal year 2004/05. Major factors contributing to this net increase are: • • • • • $4.5 million net increase in County Free Library District expenses reflecting various library services adjustments and funding to start a possible transition of the Library System to the County $1.2 million of supplemental funding for Community Services to implement a project to provide workforce services to people with disabilities $3.6 million decrease in the Employment & Training Fund reflecting federal grant reductions offset by $1.0 million of supplemental funding for Community Services to partially restore the County’s One Stop workforce investment programs $253,000 of supplemental funding for Community Development and Neighborhood Conservation for the General Fund portion of costs to implement the 2004 voter approved Housing Bonds Program also includes annualization of fiscal year 2004/05 salary adjustments, current year salary adjustments, other position related adjustments, benefits adjustments, adjustments for one time costs, etc. 5-12 JUSTICE & LAW ENFORCEMENT: The Fiscal Year 2005/06 Adopted Budget for the Justice & Law Enforcement functional area increased by $25.3 million over fiscal year 2004/05. This net increase is due primarily to: • • • • • • • • • • • • $3.4 million representing the annual cost of salary adjustments for deputies and sergeants approved during the last quarter of fiscal year 2004/05 $1.7 million of supplemental funding for various Justice and Law Enforcement departments $1.3 million net increase in the Sheriff’s special revenue funds primarily due to higher costs in the MANTIS Antiracketeering Fund $1.2 million of supplemental funding for Indigent Defense $1.0 million of supplemental funding for Contract Attorneys in the Office of Court Appointed Counsel $1.1 million increase in various Superior Court special revenue funds $1.0 million increase to fund the full annual cost of various positions in the new Adult Detention Facility $986,000 increase in Indigent Defense special revenue funds primarily due to additional Fill the Gap funding $905,000 increase for the Juvenile Court as the result of undergoing the zero base budget process $654,000 of additional funding in the County Attorney’s special revenue funds $439,000 net increase in various Clerk of the Superior Court special revenue funds also includes annualization of fiscal year 2004/05 supplemental requests, annualization of fiscal year 2004/05 salary adjustments, current year salary adjustments, other position related adjustments, benefits adjustments, adjustments for one time costs, etc. MEDICAL SERVICES: The Fiscal Year 2005/06 Adopted Budget for the Medical Services functional area increased by $33.0 million over fiscal year 2004/05. The main reasons for this net increase include: • • • • • • • $26.4 million net increase in Pima Health System & Services due to increases in the number of members covered under the Arizona Health Care Cost Containment System (AHCCCS) and Arizona Long Term Care System (ALTCS), rising medical care costs, increased premium tax costs, etc. $6.4 million increase in costs to provide healthcare in County adult and juvenile detention facilities $3.4 million net increase in Arizona Long Term Care System (ALTCS) payments to the state $2.0 million net increase in the Public Health Special Revenue fund reflecting higher costs in personnel, supplies and services, supplemental funding, etc. $779,000 decrease in Public Health related grants $5.0 million scheduled decrease in the County’s obligations under the agreement with University Physicians Healthcare to operate the former Kino Community Hospital also includes annualization of fiscal year 2004/05 salary adjustments, current year salary adjustments, other position related adjustments, benefits adjustments, adjustments for one time costs, etc. PUBLIC WORKS: The Fiscal Year 2005/06 Adopted Budget for the Public Works functional area increased by a net $36.3 million over fiscal year 2004/05. Significant changes include the following: • • • • • Capital Projects Fund expenditures increased by $11.7 million, due to the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s proposed fiscal year 2005/06 to 2009/10 Capital Improvement Plan (See the Summary Schedules section - Summary of Active Capital Improvement Projects) $15.7 million increase in Wastewater Management, relating to the rehabilitation and expansion of the system, increased depreciation, debt service, establishment of an emergency reserve fund, etc. $2.6 million net increase in funding for the Solid Waste Management and Tire special revenue funds for higher existing landfill operations costs and expanded landfill operations $3.1 million increase in Development Services reflecting increased building activity in the County and various anticipated office moves $1.9 million increase in the Regional Flood Control District associated with increases in mapping and studies projects, various office moves and alert radio system upgrades 5-13 • • • • • $1.2 million of supplemental funding for Natural Resources, Parks and Recreation $393,000 decrease in the Parking Garage Enterprise Fund reflecting lower security, utility and maintenance costs $150,000 of supplemental funding for Facilities Management $2.2 million net decrease in the Transportation Special Revenue Fund operating and maintenance budget mainly reflecting the end of the required County Transportation Contribution Fund payment to the State also includes annualization of fiscal year 2004/05 supplemental requests, annualization of fiscal year 2004/05 salary adjustments, current year salary adjustments, other position related adjustments, benefits adjustments, adjustments for one time costs, etc. Comparison of Revenues Please refer to the Revenue Sources section for an analysis of significant revenue variances and trends. Projected Net Changes in Fiscal Year End Fund Balances/Net Assets The following funds are projected to experience significant changes (10% or more) in ending fund balances or net assets in fiscal year 2005/06: General Fund The fiscal year 2005/06 adopted ending fund balance for the General Fund is $15.8 million, a net decrease of $4.0 million from the budgeted beginning fund balance. Major factors contributing to this decrease are discussed under the Budget Issues Tab (pages 4-10 thru 4-12). Special Revenue Funds The fiscal year 2005/06 adopted ending fund balance for all Special Revenue Funds is $27.3 million, a net decrease of $20.6 million from the budgeted beginning fund balance. Major factors contributing to this decrease include: • $8.7 million reduction in the Transportation Special Revenue Fund Balance reflecting higher operating and maintenance, capital project and debt service costs • $11.9 million net reduction in various other special revenue fund and grant fund balances reflecting increases or decreases in nearly 60 minor County funds due to restricted funds being spent on their specified services. These funds account for such diverse functions as Solid Waste Management, the County Free Library, Stadium District, Justice and Law Enforcement Grants, etc. Capital Projects Fund The fiscal year 2005/06 adopted ending fund balance for the Capital projects Fund is $2.5 million, a net decrease of $103.4 million from the budgeted beginning fund balance as existing bond and non-bond funds are expended in the implementation of the approved current year Capital Improvement Budget, as detailed in the County’s proposed fiscal year 2005/06 to 2009/10 Capital Improvement Plan (See the Summary Schedules section - Summary of Active Capital Improvement Projects) Debt Service Fund The fiscal year 2005/06 adopted ending fund balance for the Debt Service Fund is $4.1 million, a net decrease of $6.8 million from the budgeted beginning fund balance. Major factors contributing to this decrease include: • A $5,690,629 increase in overall debt service payments. This increase is the net of retired debt and anticipated full year of debt service costs related to bond sales made in fiscal year 2004/05 • A $0.1000 reduction in the secondary tax rate for General Obligation Bond Debt Service from the FY 2004/05 rate of $0.8150 to $0.7150 per $100 of net assessed value for FY 2005/06 5-14 Enterprise Funds The fiscal year 2005/06 adopted ending net assets for all Enterprise Funds is $43.4 million, a net increase of $31.0 million over the budgeted beginning net assets. Major factors contributing to this increase include: • $29.7 million increase in the Wastewater Management Enterprise Fund due to a combination of increases in sewer revenue and connection fees, establishment of an emergency reserve fund and additional bond funds. Fiscal year 2005/06 beginning net assets were severely reduced by several emergency repairs to the system such as a major sewer line break and its subsequent replacement. • $757,000 increase in the net assets of the Development Services enterprise fund • $364,000 increase in net assets of Pima County’s Medical Services Enterprise Fund • $147,000 increase in the net assets of the Parking Garages Enterprise Fund A summary table of beginning and ending fund balances/net assets for all funds is located on pages 8-2 through 8-4 of the Summary Schedules section. 5-15 ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2003/2004 - 2005/2006 ADOPTED 2003/2004 FUNCTIONAL AREA/SUPER DEPARTMENT REVISED ADOPTED CHANGE 2004/2005 2005/2006 04/05 to 05/06 COUNTY ADMINISTRATION ASSESSOR 152.3 152.0 161.0 BOARD OF SUPERVISORS 24.1 22.9 23.2 0.3 CLERK OF THE BOARD 19.0 19.0 19.0 0.0 9.0 10.0 11.0 1.0 40.8 37.2 16.2 (21.0) COMMUNICATIONS COUNTY ADMINISTRATOR 9.0 ELECTIONS 12.0 12.0 15.5 3.5 FINANCE 77.1 82.7 95.8 13.1 FORENSIC SCIENCE CENTER 24.0 24.0 25.0 1.0 HUMAN RESOURCES 43.0 44.0 42.5 (1.5) INFORMATION TECHNOLOGY 69.5 69.5 100.5 31.0 0.0 0.0 0.0 0.0 NON DEPARTMENTAL PROCUREMENT 28.0 30.0 30.0 0.0 RECORDER 41.0 64.0 57.0 (7.0) RISK MANAGEMENT 19.0 19.0 18.0 (1.0) TREASURER 44.0 44.0 41.0 (3.0) 602.8 630.3 655.7 25.4 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT 0.0 25.6 109.5 185.5 1.0 0.0 15.6 6.4 18.3 84.0 144.5 1.0 2.0 15.5 8.0 22.1 76.6 105.6 1.0 2.0 15.9 1.6 3.8 (7.4) (38.9) 0.0 0.0 0.4 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 337.2 271.7 231.2 (40.5) CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 232.2 9.6 393.2 162.6 8.8 8.5 96.5 558.4 0.0 33.4 1,184.7 637.1 228.0 11.2 395.2 156.6 8.8 8.5 97.3 560.1 0.0 33.5 1,300.0 630.6 219.5 12.7 404.2 177.5 9.8 8.5 107.0 565.3 10.0 35.3 1,328.7 647.2 (8.5) 1.5 9.0 20.9 1.0 0.0 9.7 5.2 10.0 1.8 28.7 16.6 TOTAL JUSTICE & LAW ENFORCEMENT 3,325.0 3,429.8 3,525.7 95.9 TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT 5-16 ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2003/2004 - 2005/2006 ADOPTED 2003/2004 FUNCTIONAL AREA/SUPER DEPARTMENT REVISED ADOPTED CHANGE 2004/2005 2005/2006 04/05 to 05/06 MEDICAL SERVICES INSTITUTIONAL HEALTH KINO COMMUNITY HOSPITAL PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH 12.0 774.1 916.0 352.5 13.0 0.0 894.0 354.8 18.0 0.0 939.9 358.3 5.0 0.0 45.9 3.5 2,054.6 1,261.8 1,316.2 54.4 7.0 158.5 65.0 116.0 55.5 24.0 213.7 30.7 0.0 52.5 447.1 558.5 7.0 161.5 60.6 142.9 56.0 25.0 227.5 32.7 54.0 48.8 422.2 506.5 7.3 170.0 53.9 157.7 59.5 20.5 246.9 32.5 60.8 52.5 417.5 531.8 TOTAL PUBLIC WORKS 1,728.5 1,744.7 1,810.9 66.2 TOTAL ALL FUNCTIONAL AREAS 8,048.1 7,338.3 7,539.7 201.4 TOTAL MEDICAL SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT FLEET SERVICES GRAPHIC SERVICES NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TRANSPORTATION WASTEWATER MANAGEMENT 5-17 0.3 8.5 (6.7) 14.8 3.5 (4.5) 19.4 (0.2) 6.8 3.7 (4.7) 25.3 Major net changes in Full Time Equivalent (FTE) positions from fiscal year 2004/05 to 2005/06 are generally explained below: FTEs in County Administration increased by 25.4 or 4%. Major factors contributing to this net increase include: • • • • • • • 31.0 FTE increase in Information Technology representing information technology related positions transferred from other County departments 13.1 FTE increase in the Finance department primarily consisting of positions transferred from the County Administrator 9.0 FTE increase in the Assessor due to growth in the property base 3.5 FTE increase in the Elections department due to new election laws and regulations 3.0 FTE decrease in the Treasurer resulting from the streamlining of operations 7.0 FTE decrease in the Recorder due to a reduction in voter registration workers 21.0 FTE decrease in the County Administrator as a result of transferring the Office of Revenue & Collections to the Finance department as well as moving staff in the Office of Court Appointed Council to its own new department FTEs in Community & Economic Development decreased by 40.5 or 15% Major factors contributing to this net increase include: • • • 3.8 FTE increase in the Community Development & Neighborhood Conservation department due to increased hours for existing positions and new supplemental funded positions 7.4 FTE net decrease in the Community Resources department primarily due to decreases in funded hours within the department and Pima Vocational High School partially offset by additional positions in the Vocational/Remedial Education Program 38.9 FTE decrease in Community Services, Employment & Training primarily due to reductions in grant funding FTEs in Justice & Law Enforcement increased by 95.9 or 3%. Major factors contributing to this net increase include: • • • • • • • • • 20.9 FTE increase in Indigent Defense due to additional Public Defender felony case attorney and staff positions and increases in hours funded in existing positions 19.7 FTE increase in Sheriff General Fund positions for the new 500 bed jail 16.8 FTE net increase in various Justice and Law enforcement special revenue fund and grant departments 11.0 FTE net increase in the Superior Court General Fund positions as a result of the establishment of two new divisions of the Superior Court, the transfer of Human Resources and Training positions from the Juvenile Court partially offset by decreases in hours funded for existing positions 10.0 FTE increase in the newly created Office of Court Appointed Counsel (OCAC) consisting of existing positions transferred in from other County departments 9.7 FTE increase in Justice Courts Tucson from supplemental package funding for case processing staff, new management structure and a 2XIA clerk 8.0 FTE increase in the County Attorney General Fund positions for the Civil Litigation Division and 1.0 FTE for a victim witness advocate position 1.5 FTE increase for new constables, which became effective in January 2005 5.5 FTE net decrease in Clerk of the Superior Court General Fund positions primarily due to positions left vacant to fund FY 2004/05 salary adjustments partially offset by additional positions to support two new divisions of the Superior Court 5-18 FTEs in Medical Services increased by 54.4 or 4%. increase include: • • • Major factors contributing to this net 45.9 FTE increase in Pima Health System and Services due to the transfer of former Kino Hospital employees, creation of new positions, and adjustments to existing positions 5.0 FTE increase in Institutional Health due to the transfer of former Kino Hospital employees and a position from County Administration 3.5 FTE net increase in Public Health due to the addition of new Animal Care Center positions, adjustments to existing positions partially offset by a reduction in grant funded positions to reflect decreased grant funding FTEs in Public Works increased by 66.2 or 4%. Major factors contributing to this net increase include: • • • • 25.3 FTE net increase in Wastewater Management resulting from a return to normal staffing levels after temporary reductions in fiscal year 2004/05 due to cash flow problems caused by the Speedway sinkhole, supplemental package funding for capacity expansion, enhanced maintenance and rehabilitation activities and other adjustments partially offset by the transfer of Information Technology related positions to the Information Technology department 19.4 FTE increase in Natural Resources, Parks & Recreation primarily representing positions needed to maintain new parks facilities coming on line in fiscal year 2005/06 14.8 FTE increase in Facilities Management due to the transfer of former Kino Hospital employees, supplemental package funding for staffing increases in the Design and Planning programs, etc. 6.7 net FTE increase in various other Public Works departments to meet increased service demands in these areas Note: Slight variances between Program and Department FTEs are due to the rounding of hours per FTE. 5-19 PIMA COUNTY CAPITAL IMPROVEMENT PROGRAM SUMMARY Introduction Pima County’s Fiscal Year 2005/06 Adopted Budget for its Capital Improvement Program (CIP) consists of nine categories: Facilities Management; Transportation; the Regional Flood Control District; Natural Resources, Parks & Recreation; Open Space; Cultural Resources; Neighborhood/Housing Conservation; Solid Waste Management; and Wastewater Management. Distinct from the Capital Improvement Program (CIP), Pima County’s Capital Projects Fund includes the approved projects for all categories except Wastewater Management. Because Wastewater Management is an Enterprise Fund, its projects are accounted for within the Wastewater Management operating fund, and expenditures are capitalized according to generally accepted accounting principles. Wastewater Management projects are included in the narrative section of this report, while the charts and tables address only the projects in the Capital Projects Fund. This report provides an overview of Pima County’s CIP for fiscal year 2005/06, summary data for projects that fall into the adopted Capital Projects Fund for fiscal year 2005/06, and summary operations and maintenance (O&M) data for fiscal year 2005/06. Overview In two special elections in 1997, Pima County voters approved $711,980,000 in general obligation, sewer revenue, and Highway User Revenue Fund (HURF) revenue bonds. In preparation for these bond elections, the Board of Supervisors approved two Bond Implementation Plan ordinances (Ordinance Numbers 1997-35 and 1997-80) that identified specific projects and the extent of those projects, bond allocations and other funding allocations, and implementation schedules. In a special election in 2004, Pima County voters approved $732,250,000 in general obligation and sewer revenue bonds. In preparation for this election, the Board of Supervisors approved another Bond Implementation Plan Ordinance (Number 2004-18). The Bond Implementation Plan ordinances provide a framework for the development of a CIP budget. New projects (i.e., those not included in the 1997 and 2004 bond elections) are added to the CIP budget as infrastructure needs dictate and as funding availability permits. No CIP projects are undertaken without full funding. Transportation is the largest component of the budget for CIP in terms of expenditures. Facilities Management – which manages projects related to County facilities as well as capital improvements for the Sheriff’s Department, the Superior Court, Medical Services, and Community and Economic Development – has the next largest CIP expenditure authorization; currently one large project, Kino Public Health Center, accounts for nearly half of the currently budgeted expenditures. Regional Flood Control District has third largest and Natural Resources Parks and Recreation and has the fourth largest expenditures component. The Regional Flood Control District has a number of projects being developed in cooperation with the Corps of Engineers, which typically funds from two-thirds to three-quarters of project costs. The magnitude of the public improvements associated with the Regional Flood Control District’s portion of budgeted CIP is much larger than the figures indicate, as the expenditures in the CIP budget include only the County’s local cost sharing responsibilities. Taken together, the remaining categories of CIP comprise a small percentage of the County’s overall budgeted CIP. Cultural Resources projects provide for acquisition and rehabilitation of historic structures and mitigation of archaeological resources. The Neighborhood/Housing Conservation Program funds infrastructure investments in high stress neighborhoods throughout the community. Solid Waste programs consist of environmental remediation projects and infrastructure expansion. 5-20 The following charts provide summary information for Pima County’s fiscal year 2005/06 adopted expenditures, revenues, and other funding sources for all Capital Projects Fund projects. Pima County FY 2005/06 Capital Projects Fund 1 Expenses by Category Solid Waste 1.60% Cultural Resources 3.58% Neighborhood Reinvestment 0.83% Open Space 6.36% Sources of Funding Intergov't Revenue 10.43% Administrative 0.40% Charges for Services/ Impact Fees 5.03% Transportation 39.28% Natural Resources, Parks & Rec 10.11% Regional Flood Control District 14.08% Misc 0.93% Operating Transfers 11.28% Fund Balance Decrease 71.93% Facilities Management 23.76% Interest Revenue 0.40% Expenses by Category Sources of Funding Transportation $56,480,917 Intergovernmental Revenue $14,997,572 Facilities Management 34,159,949 Charges for Services/Impact Fees Regional Flood Control District 20,249,835 Interest Revenue Natural Resources, Parks & Recreation 14,542,719 Miscellaneous Revenue 581,423 1,334,255 Open Space 9,138,000 Other Funding: Operating Transfers Cultural Resources 5,143,722 Other Funding: Fund Balance Decrease Solid Waste Management 2,296,000 Neighborhood Reinvestment 1,187,667 Administrative Costs 7,235,700 TOTAL 16,220,596 103,407,404 $143,776,950 578,141 TOTAL $143,776,950 1 Capital Projects Fund only; does not include Wastewater Management projects. Refer to the Summary Schedules section Summary of Active Capital Improvement Projects for a complete list of all projects, including Wastewater Management projects and related expenses. 5-21 Relationship Between Operating and Capital Budgets A direct relationship exists between Pima County’s CIP budget and its annual operating budget. Impacts on expenditure budgets and the availability of future revenues to support these new costs are and will continue to be an important factor in determining the timing of construction and origination of new projects. Capital projects, when completed, tend to require increases in operating budgets to cover new upkeep, maintenance, security, and other costs. For some capital improvements the incremental impact of completed projects on the County’s operating budget is relatively small. For example, new or expanded roadways tend to have little impact on operating expenditures (if not decreasing expenditures due to maintenance savings). On the other hand, projects like the Sheriff Department Maximum Security Detention Facility (scheduled for completion in fiscal year 2005/06) will require significant additional operations and maintenance (O&M) expenditures: increased personal services expenditures for additional corrections officers and other staff, additional supplies and services expenditures for utilities, general maintenance, supplies, and the like. When new projects are considered for funding in the County’s budgeted CIP, increased operating costs are taken into consideration. Departments are required to project the impact of additional operating costs over the life of a project, and the analysis and eventual approval of Capital Projects takes these estimates into account. Additionally, in each annual budgeting cycle, General Fund departments submit supplemental budget requests to cover new operating costs resulting from projects whose completion will impact operating expenditures in the fiscal year under consideration, and non-General Fund departments add O&M estimates to their base budget requests. Information relating to additional funding needs for O&M is evaluated for accuracy, and expenditures and revenues resulting from the completed project are projected over a five-year period. These projections are included in departmental plans in the current year and in subsequent years. More detailed information on the impact of completed capital projects on Pima County’s fiscal year 2005/06 operating budget may be found in the final section of this report. Capital Projects by Category: Summary Facilities Management Facilities Management, which manages projects related to County facilities as well as capital improvements for the Sheriff Department, the Superior Court, Medical Services, and Community and Economic Development, has twenty-six active projects in fiscal year 2005/06. Six of the twenty-six projects were approved by voters in the May 20,1997 bond elections; sixteen were approved in the May 18, 2004 bond election. These twenty-two projects account for 99 percent of expenditures. Two of the 1997 bond projects are substantial: $15.5 million for construction of a building for the Kino Public Health Center, and $4.1 million for planning and land acquisition for the Justice Court/Municipal Court Complex. Eighteen of the twenty-six Facilities Management projects active in fiscal year 2005/06 will be under construction during the course of this fiscal year; construction expenditures are projected to be $26.7 million or seventy-eight percent of the total Facilities Management CIP. The remaining projects are in pre-construction phases, and the expenditures for those projects are earmarked for planning and design, land acquisition, and miscellaneous startup requirements. 5-22 Transportation The fiscal year 2005/06 CIP associated with Transportation consists of thirty-two active projects with total expenditures of $56.5 million. Twenty-one of these projects are part of the bond package approved by voters in the 1997 special elections. Of the projects approved in the 1997 special elections, eighteen address capacity improvements to major, critical roadway segments throughout Pima County’s metropolitan areas. Twenty-five Transportation projects are projected to be under construction during the course of fiscal year 2005/06. Construction expenditures are estimated at 77 percent, or approximately $43.5 million, of Transportation’s portion of CIP for fiscal year 2005/06. The remaining expenditures will be for planning and design, land acquisition, and miscellaneous other expenditures. Major projects include the completion of Veteran’s Memorial Overpass and Valencia Road, Mission Road to Interstate-19; and the continuation of River Road, Campbell Avenue to Alvernon Way; Craycroft Road, River Road to Sunrise; Cortaro Farms Road, Southern Pacific Railroad Crossing to Thornydale Road; and Alvernon Way, Ft. Lowell to River Road. Regional Flood Control District The Regional Flood Control District has more than thirty active CIP projects in fiscal year 2005/06, with total estimated expenditures of $20.3 million. Five of the projects are part of the bond package approved by voters in the 1997 special elections and ten projects are part of the bond package approved by voters in 2004. The Regional Flood Control District will partner with the Army Corps of Engineers on seven projects in fiscal year 2005/06, with the Corps of Engineers contributing an additional $9.1 million to those projects. Sixty-five percent, or $13.1 million of fiscal year 2005/06 expenditures, is estimated for construction expenditures; the remaining Flood Control-related expenditures are for planning and design, land acquisition, and miscellaneous expenditures. Major projects include Earp Wash Detention Basin, Urban Drainage, and Arroyo Chico Detention Basin. Natural Resources, Parks & Recreation There are twenty-five CIP projects, with total projected expenditures of $14.5 million, scheduled for activity in fiscal year 2005/06 for Natural Resources, Parks & Recreation. All of these 25 projects are part of the bond packages approved by voters, 12 in the 1997 special elections and 13 in the 2004 special election. Fifteen of the twenty-five Natural Resources, Parks & Recreation projects are scheduled to be under construction during the course of fiscal year 2005/06. The estimated construction expenditures of $9.3 million represent sixty-four percent of total expenditures for the year; the balance of expenditures are planning and design, land acquisition, and startup expenditures. Major projects from the 1997 bond election include continuing work on the Quincie Douglas Park Pool and Columbus Park. Major projects from the 2004 bond election include Flowing Wells Community Center and Brandi Fenton Memorial Park. Open Space There are six open space acquisition projects, with total projected expenditures of $9.1 million, scheduled for fiscal year 2005/06 for Open Space. All of the projects are part of the $173.4 million approved in the 2004 bond election, with the largest budgeted acquisitions for Canoa Ranch Parcels and the Avra Valley Project Area. 5-23 Cultural Resources There are twelve CIP projects, with total expenditures of $5.1 million, scheduled for activity in fiscal year 2005/06. Cultural Resources is a program that stresses equally the acquisition and rehabilitation of historic structures and provides for mitigation of archaeological resources. Voters approved the twelve projects in the bond elections; two were approved in the1997 special elections, ten were approved in the 2004 election. The largest project is the Fort Lowell Acquisition and San Pedro Chapel, which was part of the 2004 election. Five of the twelve Cultural Resources projects will be under construction during fiscal year 2005/06. The estimated construction expenditures of $2.5 million are approximately fifty percent of the projected Cultural Resources activity. The remaining expenditures will be for land acquisition, planning and design, and miscellaneous other expenditures. Neighborhood/Housing Conservation The Neighborhood/Housing Conservation category for fiscal year 2005/06 consists of small, bondfunded individual projects grouped under one master bond and project number. All of the projects will be under construction during the course of the year; the projected expenditures total is $1.2 million. Solid Waste Management The fiscal year 2005/06 CIP budget for Solid Waste Management consists of four projects, three of which were approved by voters at the May 20, 1997 special election. One was approved in the 2004 election. Projected expenditures for the projects are $2.3 million. One of the projects, Sahuarita Landfill Expansion, will be under construction during fiscal year 2005/06. The estimated construction expenditures of $1.7 million are approximately seventy-four percent of the projected total Solid Waste activity. Wastewater Management The fiscal year 2005/06 adopted CIP budget for Wastewater Management consists of thirty projects with total expenditures of $21.8 million. Major projects for fiscal year 2005/06 include the Federal Prison Sewer System, Marana Wastewater Treatment Plant Expansion, and Santa Cruz Interceptor, Prince to Franklin. Other projects include work on other wastewater reclamation facilities and delivery systems throughout Pima County. 5-24 Complete Capital Project List FY 2005/06 For a comprehensive list of the active and new projects comprising Pima County’s fiscal year 2005/06 CIP budget refer to the Summary Schedules section - Summary of Active Capital Improvement Projects. Impact of Completed Capital Projects on Operations and Maintenance and Revenue: Fiscal Year 2005/06 During the budget cycle for fiscal year 2005/06, data concerning projected O&M expenditures was collected from departments. For Enterprise and Special Revenue funds, the departments added the incremental O&M expenditure and revenue amounts to their base budget requests. For General Fund departments, O&M for completed capital projects and associated revenues were included in the form of supplemental requests or by adjustments to their existing departmental base budgets. The following table summarizes the adopted expenditures and revenues associated with Capital Projects scheduled for completion in fiscal year 2005/06. FY 2005/06 Operations and Maintenance Expenditures and Revenue by Category Number of Projects Scheduled for Completion FY 2005/06 Facilities Management 13 Transportation 8 Regional Flood Control District 11 Natural Resources, Parks & Recreation 5 Open Space 2 Solid Waste Management 1 Cultural Resources 2 Neighborhood/Housing Conservation 0 39 5-25 Total O&M Expenditures Associated with Completed Projects $992,834 46,412 39,000 848,817 145,164 484,725 20,780 0 $2,577,732 Revenue Associated with Completed Projects $0 0 0 5,500 0 647,000 0 0 $702,500 This page intentionally left blank. 5-26 FINANCIAL POLICIES This section details the financial policies that guide Pima County’s budget development process. Adhere to a Well Defined Budgetary Process Refer to pages 2-3 through 2-5 for an in depth discussion of the various elements of the budgetary process including the basis of presentation, basis of budgeting, budgetary control, budget amendments, and budget preparation and approval. Adopt a Balanced Budget Arizona Revised Statute 42-17151 states, in pertinent part: On or before the third Monday in August each year the governing body of each county shall fix, levy and assess the amount to be raised from primary and secondary property taxation. This amount, plus all other sources of revenue and unencumbered balances from the preceding fiscal year, shall equal the total of amounts proposed to be spent in the budget for the current fiscal year. This requirement, in effect, mandates the adoption of a balanced budget. Furthermore, it is Pima County’s policy that unencumbered balances from the preceding fiscal year are considered “onetime” monies and are not to be used to fund recurring expenses, i.e., recurring operating expenditures must be matched by recurring operating revenues. Diversify the County’s Revenue Sources Property Taxes The fiscal year 2005/06 Adopted Budget relies on no change in the property tax rate for General Government, a $0.1000 decrease in the Debt Service tax rate, a $0.0451 increase in the Library District tax rate, and a $0.0200 increase in the Flood Control District tax rate. The total property tax rate for Pima County decreases from $5.4967 to $5.4611 per $100 of assessed valuation. (This includes $0.0420 of the Fire District Assistance tax rate, set by state formula.) For fiscal year 2004/05, Pima County had the highest combined property tax rate of any county in Arizona at $5.4967 per $100 of assessed value and the third highest primary tax rate at $4.0720. The County’s base of taxable property is relatively weak, consisting of $6,035 of assessed value per person, whereas nine other counties, including Maricopa County, have a stronger tax base relative to their population. Despite having the highest combined property tax rate, the weaker tax base means Pima County annually collects relatively less local taxes per person. General Government Revenues other than Property Taxes Excluding revenues related to primary property taxes, projected fiscal year 2005/06 general government revenue from all other sources is $137.3 million, an increase of $12.6 million over the fiscal year 2004/05 adopted budget. State shared sales taxes are expected to increase by $6.7 million. The adopted budget assumes that the $3.8 million in State funding for Proposition 204 holdharmless will be received. Other increases in revenue include $1.5 million in contributions from enterprise funds, a $642 thousand increase in Vehicle License Tax revenue, $249 thousand in Federal payments in lieu of taxes, and $94 thousand more from the County Hotel / Motel Tax. General Government Fees are budgeted to be $54 thousand higher than last fiscal year’s adopted budget. The Business License budget has been increased $48 thousand and the Alcoholic Beverage Tax budget has been increased $9 thousand. Revenue from interest has been budgeted to be $411 thousand less than last year’s budget, and the Miscellaneous Revenue budget is $44 thousand less that the fiscal year 2004/05 budget. 6-1 Departmental Revenue Enhancements/Increases During each fiscal year’s budget planning and preparation, opportunities for non-tax revenue enhancements and increases are routinely explored. For a complete schedule of revenue adjustments, including new fees and other charges, as well as existing fee increases, refer to the Revenue Sources section – Summary of Revenue by Fund, Department, and Category. Local Sales Tax Several times over the course of the fiscal year 1999/2000 budget planning process, the Board of Supervisors discussed and voted on whether to adopt a half cent general excise tax (sales tax). As permitted by Arizona Revised Statutes, a unanimous vote of the Board would have enacted such a tax. However, a unanimous vote was not forthcoming, despite the County Administrator’s strong recommendation that a sales tax be approved. During subsequent fiscal year budget planning processes, there was little such discussion, although the County Administrator remains firm in his belief that a sales tax should be enacted, in order to provide property tax relief, as well as to address the pressing needs of the County. Unlike property taxes, it is estimated that between 13 and 20 percent of an excise tax in Pima County would be paid by nonresidents of the County. The estimated fiscal year 2004/05 half-cent sales tax revenues of $61.6 million would have been the equivalent of a primary property levy of $1.18 per $100 of assessed value. State Shared Income Taxes In the tax equity battle that occurred with the state legislature in the 1990's, tax equity for Pima County was defined as a three-legged stool, with redistribution of sales tax, highway user revenue funds (HURF), and state shared income tax each defining one leg of the stool. Sales tax equity was achieved first, followed by HURF equity in 1997. There has been no progress made in obtaining the third leg of the tax equity stool, which is state shared income tax. All incorporated jurisdictions in Arizona receive state shared income taxes. If Pima County were an incorporated municipality, it would be the fourth largest city in the state. The County’s share of income tax would be equivalent to more than $30 million each year. If these revenues were received, they could be used to further reduce the primary property tax by $0.54 per $100 of assessed value. Stabilize the Property Tax Rates Table 1 underscores the Board of Supervisor’s commitment to stabilize tax rates. The total rate for fiscal year 2002/03 decreased by slightly more than 1 percent from the previous fiscal year, remained constant through fiscal year 2004/05 (except for the Fire District Assistance Tax, set by State formula), and decreased by 0.7 percent in fiscal year 2005/06. Table 1 Comparison of Property Tax Rates Pima County Primary (General Gov’t) Debt Service Library District Flood Control District Fire District Assistance Tax Total FY 2002/03 Tax Rates FY 2003/04 Tax Rates FY 2004/05 Tax Rates FY 2005/06 Tax Rates $4.0720 0.8150 0.2124 0.3546 0.0458 $5.4998 $4.0720 0.8150 0.2124 0.3546 0.0441 $5.4981 $4.0720 0.8150 0.2124 0.3546 0.0427 $5.4967 $4.0720 0.7150 0.2575 0.3746 0.0420 $5.4611 6-2 Maximize the Generation and Collection of Fines, Fees, and Reimbursements The former Office of Revenue, Collections and Audit had been reported within the County Administrator’s department to provide audit, reporting and collection functions to increase County revenues through improved efficiency and collections. During fiscal year 2004/05, this activity was moved to the Finance Department and combined with the Cash Management section to create the Financial Management and Audit Division. The Financial Management and Audit Division reviews and analyzes the County’s cash position, coordinates and monitors County collection activities, and conducts routine cash handling, performance, management, and contract audits pertaining to all County departments and Elected Officials’ Offices. Maintain an Adequate Ending General Fund Balance Over the past five years, the unreserved ending General Fund balance ranged from an actual high of $31 million for fiscal year 2002/03 to an actual low of $19.7 million for fiscal year 2000/01. The Board of Supervisors has adopted an unreserved ending General Fund Balance of $15.8 million for fiscal year 2005/06, which is 3.8 percent of budgeted operating revenues, below the Government Finance Officers Association (GFOA) recommendation that “no less than five to 15 percent of regular general fund operating revenues be maintained as unreserved fund balance”. However, over the past six years, actual unreserved ending fund balance typically has been significantly higher than the amount that had been budgeted, as seen in Table 2 below. If this trend continues, Pima County can again expect to see an actual unreserved ending fund balance that falls within the GFOA guidelines. Table 2 General Fund Unreserved Ending Fund Balance Budgeted Actual % of Revenue Fiscal Year 1999/00 $ 2,000,000 $23,221,039 8.4 Fiscal Year 2000/01 $ 6,780,498 $19,653,279 6.6 Fiscal Year 2001/02 $11,500,000 $28,655,034 9.0 Fiscal Year 2002/03 $13,600,000 $30,999,355 9.4 Fiscal Year 2003/04 $13,400,000 $24,953,866 6.9 Fiscal Year 2004/05 $13,000,000 $19,809,123 * 5.2 Fiscal Year 2005/06 $15,800,000 3.8 * projected Close monitoring of expenditures, and strong intergovernmental revenues (e.g., state shared sales tax, vehicle license tax, etc.) have accounted for the favorable variances from budget. Continuing cost shifts from the State, as it faced its own fiscal crisis, led to a drop in the unreserved ending fund balances since fiscal year 2003/04. Eliminate Long Term Cash Deficits The long-term cash deficits of certain funds are those that have accumulated as a result of losses over multiple years which cannot be covered by accounts receivable for those funds. In recent years, the largest of the County’s long-term deficits was attributable to components of the Health Care System. At the beginning of fiscal year 1999/2000, funds within the Health Care System that had accumulated cash deficits were Kino Community Hospital, Posada del Sol, Pima Home Health, and Pima Health System Community Services. The total amount to be repaid was $49.2 million. 6-3 Principally as the result of a 10 percent increase in the General Government tax rate in fiscal year 1999/2000, all of the $49.2 million was repaid as of the end of fiscal year 2000/01. Recognizing that the Health Care System would continue to face financial challenges, the Board of Supervisors approved $12.3 million of General Fund operating transfers in fiscal year 2001/02, $15.1 million in operating transfers in fiscal year 2002/03, and $31 million in operating transfers in fiscal year 2003/04 to cover any short term operating deficits of the Health Care System. In fiscal year 2003/04, the Board of Supervisors began the process of leasing and turning over the operation of Kino Community Hospital to University Physicians, Inc. (UPI) in order to stem operating deficits. See page 6-11 of this section for a schedule of payments to UPI to cover the cost of this transition over the next ten years. The Fiscal Year 2001/02 Adopted Budget included General Fund operating transfers of $1,173,577 to retire the deficits of the Recycling and Solid Waste Funds. Landfill tipping fees and operations have been restructured to head off any future deficits. The Stadium District accumulated a cash deficit of approximately $6 million as of June 30, 2003. In fiscal year 2003/04, $2.97 million was transferred from the General Fund to cut this deficit in half. In fiscal year 2004/05 an operating transfer from the General Fund addressed the remainder of the accumulated cash deficit. The Graphic Services Internal Service Fund is projected to have an accumulated cash deficit of $683,123 at the end of fiscal year 2004/05. This will be paid in fiscal year 2005/06 by a budgeted operating transfer from the General Fund. Provide Board of Supervisors General Contingency Funding The Board of Supervisors unreserved Contingency Fund is funded at $1.0 million. This is a decrease of $2.5 million from the fiscal year 2003/04 amount, since there is a reduced need to mitigate possible future adverse state budget actions regarding Arizona counties. With the Board’s continued judicious management of these funds, as well as the Budget Stabilization Fund discussed below, it is realistic to assume that the fiscal year 2004/05 ending General Fund balance will be substantially higher than the budgeted amount. For fiscal year 1999/2000, similar planned management was responsible for a large part of the increase in the General Fund ending fund balance from a budgeted amount of $2 million to an actual amount of $23.2 million; for the fiscal year 2000/01 ending fund balance increase of $12.9 million over the budgeted amount; for the fiscal year 2001/02 ending fund balance increase of $17.2 million over the budgeted amount; for the fiscal year 2002/03 ending fund balance increase of $17.4 million over the budgeted amount; and for the fiscal year 2003/04 ending fund balance of $11.5 million over the budgeted amount. Provide a Tax Reduction/Debt Retirement Fund The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various actions or activities in order to offset possible future tax increases. Revenue sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, the sale of surplus property, and fee increases by General Fund departments, where General Fund support is reduced or the fees are not for a specified purpose. Since the fund’s inception, over $5.1 million in federal State Criminal Alien Assistance Program (SCAAP) revenue has been deposited to this fund, and over $800 thousand in federal Southwest Border Prosecution Initiative revenue has been deposited to the fund. 6-4 Provide a Budget Stabilization Fund Prior to fiscal year 1999/2000, the only method of managing budget exceedences had been to reserve funding in the Board of Supervisors Contingency Fund for that purpose. In fiscal year 1999/2000 this process was further developed and institutionalized through the establishment of the Budget Stabilization Fund (in the General Fund). For fiscal year 2005/06, expenditure funding in the Budget Stabilization Fund amounts to $3,343,214. Funding is reserved for the items listed in the following table: Table 3 Budget Stabilization Fund Superior Court - restoration to competency $1,715,266 Sheriff – new jail costs 500,000 Information Technology – various items 400,000 Economic Development – Global Pharmaceutical 375,000 Recorder – special elections 160,435 Justice Courts – Judicial Hearing Officer 133,633 Justice Court - Pro Tem Costs Total Budget Stabilization Fund 58,880 $3,343,214 Promote Budget Accountability With the fiscal year 1999/2000 budget, the Board of Supervisors adopted a Budget Accountability Policy (see the Supplemental Information section - Pima County Budget Policies). The purpose of the policy is to establish guidelines and a methodology for the Board of Supervisors to perform their duties related to the budget and to operate Pima County Government as provided by law, by exercising financial and programmatic control over expenditures and revenues related to County programs and services. It specifically addresses appropriations for supplemental funding, transfers of appropriations among programs, and budget exceedence. Follow a Programmatic Method of Budgeting Prior to fiscal year 1998/99, departments within Pima County budgeted solely on a cost center/account line item basis. While this type of presentation provides valuable information, it does not identify the full cost or funding sources associated with programs. Starting in fiscal year 1998/99, and continuing since then, the budget has been presented using a line item and programmatic method. The goal of this presentation is to plan and measure financial operations and to evaluate programs and the impact they have on the community. Programs in this context are defined as a group of closely related activities or services. Departments organize their activities into programs and report quantitative results for each. They also provide a statement describing the main function or purpose of each program, the primary services provided, and goals and objectives. Additionally, departments are asked to provide outcome, quality, output, and/or efficiency performance measures in their program submissions. To highlight performance trends, departments are asked to report each program performance measure for a three-year period, the actual result for fiscal year 2003/04, the estimated result for fiscal year 2004/05, and the planned result for fiscal year 2005/06. As this type of presentation evolves, the goal will be to have quality output and customer service performance measures added to departmental budget submissions. 6-5 Obtain Preapproval of Grants with Fund Impact Pima County receives significant grant funding from federal, state, and local agencies. Often, the Board of Supervisors had not been apprised of grant applications and resulting fiscal impacts to the County, until after grants were awarded and funding was pending or, in some cases, already received. Further, information and analysis accompanying requests for grant acceptance were inconsistent and in some cases insufficient to allow the Board to plan for the short and long term fiscal needs of the County. With the adoption of the fiscal year 1999/2000 budget, the Board directed that a policy be established to address these issues and to detail their expectations concerning acceptance terms and conditions under which grant funding is received. Board of Supervisors Policy No. D22.6 was adopted on October 26, 1999, and is contained in the Supplemental Information section - County Budget Policies. Conduct Periodic Base Budget Reviews Board of Supervisors Policy No. D22.5, adopted on October 26, 1999, mandated that, beginning with fiscal year 2000/01, every department shall develop an annual budget using a zero base budget (ZBB) methodology at least once during each subsequent four-year period. Pursuant to the Board schedule, this fiscal year fourteen departments developed annual budgets using a zero base budget methodology. Other departments used the target base approach traditionally employed by the County. Each department undergoing the zero base review is asked to budget on the basis of its current level of service without regard to its target base. Increased funding for new programs, mandates, or services is presented in supplemental requests. Departments are asked to conduct a thorough assessment of service demands; review, and if necessary, redefine program goals and objectives; and develop performance measures linked to the goals and objectives. Each line item request has to be fully justified and costs allocated to the appropriate service and activity. The participating departments and Budget Division staff agree that the ZBB process is time consuming, but benefits derived from the process justify the time and personnel resources used. The ZBB process provides departments an opportunity to assess and justify department operations, identify services needed to meet goals and objectives, determine optimal levels of funding, accurately allocate revenue and expenditures to the appropriate programs, and prioritize services. All departments have completed the ZBB process at least once. In the future, departments will be encouraged to build upon their previous experience and improve on their efforts to achieve the objectives of the process, particularly in the areas of cost justification, performance measures, and operational efficiency. Provide Justification for all Supplemental Requests During the budget process, any departmental funding request that exceeds the prior year’s level of funding (with authorized adjustments) must include an impact statement describing the ramifications should additional funding not be granted. This impact can be stated in terms of opportunities lost, mandates not met, services not provided, or outcomes not achieved. Departments are also instructed to be as explicit as possible, when describing the effect of unfunded proposals, especially regarding the impact on Pima County residents. For fiscal year 2005/06 funding approved for supplemental requests includes a net fund impact of $7,913,434 for General Fund operating departments. (See Summary Schedules section - Summary of Adopted Supplemental Packages.) Provide Adequate Employee Compensation In his Fiscal Year 2005/06 Recommended Budget Memorandum to the Board of Supervisors (see Budget Issues section), the County Administrator states, “The County continues to struggle to remain competitive in attracting and retaining experienced, high quality personnel throughout our workforce. Approval of an employee compensation package for next year is necessary and appropriate.” 6-6 With the adoption of the fiscal year 2005/06 budget, the Board of Supervisors approved a general salary adjustment of 2.5 percent effective the pay period beginning July 10, 2005. The Board also approved an additional 1.7 percent general salary adjustment to compensate employees for an equal percentage increase in employee contributions to the Arizona State Retirement System. In addition, Sheriff’s corrections officers will receive a one step increase on their anniversary date. The following table summarizes the salary increases over the past seven years. Table 4 Salary Increase Summary Fiscal Year Salary Increase FY 1999/00 2.5% general adjustment effective Jan 2, 2000 2 .5% anniversary with successful performance evaluation FY 2000/01 2.5% anniversary with successful performance evaluation FY 2001/02 2.5 % general adjustment effective Sep 9, 2001 5.0% market adjustment on anniversary establish step plan for Sheriff FY 2002/03 $0.8135 per hour or one time $500 general adjustment effective Dec 19, 2002 1 step adjustment for Sheriff non command staff effective date in class FY 2003/04 No general adjustment, anniversary increases, or step increases awarded FY 2004/05 2.5% general adjustment effective Aug 8, 2004 2.5% general adjustment effective Dec 26, 2004 1 step adjustment for Sheriff non-command staff effective date in class new step plan for Sheriff’s non-command staff, offering a market adjustment to bring officers in line with other local jurisdictions FY 2005/06 2.5% general adjustment effective Jul 10, 2005 1.7% general adjustment effective Jul 10, 2005 to compensate for increased retirement rate contribution for members of the Arizona State Retirement System 1 step adjustment for Sheriff’s corrections non-command staff effective date in class Continue to Implement the County Ordinances that Authorize Bond Projects Capital Improvement Plan and Capital Projects Budget Bonding is not a new or unique method of financing public infrastructure and expansion in Pima County, as there have been nine voter-approved bond elections since 1974 yielding over $2 billion in voter-approved bonds. In May and November of 1997, voters authorized approximately $257 million of general obligation bonds, $105 million of sewer revenue bonds, and $350 million of transportation bonds, for a total 1997 authorization of $712 million. More recently, in May 2004, voters authorized approximately $582 million of general obligation bonds and $150 million of sewer revenue bonds, for a total 2004 authorization of $732 million. Of the $582 million of 2004 authorization of general obligation bonds, $174.3 million are designated for open space acquisition use. Combining the 1997 and 2004 6-7 authorization provides total bond proceeds of $1.44 billion. As a result of these approvals, Pima County currently has $1.92 billion in active, funded capital improvement projects (including Wastewater Management). Of this amount, $1.51 billion covers bond related projects and $410 million covers non-bond related projects. The proposed Capital Improvement Plan (CIP) for fiscal years 2005/06 - 2009/10 identifies, among other items: active projects, funding sources, debt profiles, unfunded needs, and a schedule of bond sales. The CIP currently has 205 capital improvement projects and a total of $165.6 million budgeted for fiscal year 2005/06. Of this amount, $21.8 million is for projects funded by Wastewater Management, and $143.8 million was approved in the fiscal year 2005/06 Capital Projects Adopted Budget. In addition, $18.4 million is expected in matching funds with the primary source being $10.1 million from the Corps of Engineers for Flood Control projects. (For project-by-project details, see the Summary Schedules section – Summary of Active Capital Improvement Projects.) The following table shows that, of the $712 million in the 1997 bond authorization, $501.4 million in bonds have been sold; and of the $732 million in the 2004 bond authorization, $102 million in bonds have been sold. Table 5 1997 and 2004 Bond Authorizations 1997 Authorization Amount Sold Amount Remaining $257.0 m $220.6 m $ 36.4 m Sewer Revenue Bonds 105.0 m 99.6 m 5.4 m Transportation Bonds 350.0 m 181.2 m 168.8 m $712.0 m $501.4 m $210.6 m 2004 Authorization Amount Sold Amount Remaining $582.0 m $102.0 m $480.0 m 150.0 m ______ 150.0 m $732.0 m $102.0 m $630.0 m General Obligation Bonds Total Bonds General Obligation Bonds Sewer Revenue Bonds Total Bonds Legal Debt Limits - County General Obligation Bonds General obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Legal debt margin at June 30, 2004, is as follows (in thousands): Net assessed valuation: $5,221,271 Debt Limit (15% of net assessed valuation): $ 783,191 Amount of debt applicable to debt limit: General obligation bonds outstanding $ 232,105 Less net assets in debt service fund available for payment of general obligation bond principal (2,648) Legal debt margin available (229,457) $ 553,734 6-8 - Flood Control District General Obligation Bonds Flood Control general obligation debt may not exceed five percent of the value of the Flood Control District's taxable property as of the latest assessment. Legal debt margin at June 30, 2004, is as follows (in thousands): Net assessed valuation: $4,511,100 Debt Limit (5% of net assessed valuation): $ 225,555 Amount of debt applicable to debt limit: Flood Control general obligation bonds outstanding Less net assets in debt service fund available for payment of flood control bond principal Legal debt margin available $3,805 (26) (3,779) $ 221,776 For fiscal year 2004/05, debt percentages were estimated to be 4.13 percent for general obligation bonds and .08 percent for Flood Control general obligation bonds. (For details see the Supplemental Information section – Long Term Debt Service Schedules.) - Street and Highway Revenue Bonds Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Each time Pima County has issued Street and Highway Revenue Bonds, the County has met the requirements of Arizona Revised Statute § 11-378. In fiscal year 2004/05, the County issued $51.2 million in Street and Highway Revenue Bonds and met the statutory requirement. Although no additional bonds are expected to be issued in fiscal year 2005/06, HURF revenues are budgeted at $54.5 million and $16.9 million in Street and Highway Revenue Bonds debt service is scheduled, providing approximately 3.2 times coverage. The 1997 and 1999 state legislatures passed what is known as “HURF equity” legislation. This legislation changed the distribution formulas to account for, in part, unincorporated populations, netting Pima County a 28 percent increase in HURF receipts in fiscal year 1997/98, the first year the legislation took effect. Over the ten year period ending with fiscal year 2006/07, the HURF equity legislation is estimated to net an additional $144.6 million to Pima County. These additional dollars have been and will continue to be used first for debt service on transportation revenue bonds, with the remainder used for other transportation related expenses. 6-9 - Sewer Revenue Bonds There is no statutory legal debt limit on Sewer Revenue Bonds. Within the bond documents for Sewer Revenue Bonds, the County has provided a covenant to the bond holders which limits the issuance of additional Sewer Revenue Bonds unless the covenant set forth in Board of Supervisors’ Resolution No. 1991-138 has been met. That covenant requires that the net revenues of the sewer system for the year preceding an issuance of bonds be at least 120 percent of the maximum annual debt service for all bonds. Matching of Bond Proceeds Over the years, the County has been very successful in matching bond proceeds with other funding sources. For example, the $712 million 1997 bond authorization is expected to be leveraged with $788 million in other funding sources, such as federal and state aid, private contributions from home owners associations and developers, Flood Control District tax revenues, HURF revenues, roadway impact fees, lease purchase payments, and sewer connection fees. When completed, the 1997 Bond Program will result in a $1.5 billion investment in the community. Furthermore, the 2004 bond authorization is expected to leverage between $116 million to over $213 million in other funding sources such as those mentioned immediately above, for an additional total potential community investment of $945 million. Operating and Maintenance Costs The sale of bonds not only obligates the County for the repayment of principal and interest, but also obligates it for the payment of future costs related to the continued operating and maintenance of capital improvements. To plan for these future costs, Pima County routinely studies projected expenditures associated with completed CIP projects. This planning enables the County to better judge the amount of other revenues needed to maintain facilities and identify appropriate alternative sources of funding in advance of actual needs. Additional information about operations and maintenance expenditures associated with capital improvement projects can be found in the Budget Overview section - Pima County Capital Improvement Program. Bond Sales Scheduling The schedule of bond sales is premised upon pledges by the Board of Supervisors to maintain secondary property taxes for general obligation debt at or below $0.815 per $100 of assessed valuation, and debt service for transportation revenue bonds at or below the increment received as a result of passage of “HURF equity” legislation. In general, annual increases in Wastewater Management user fees of 8 percent or less and annual increases in connection fees of 12 percent or less are the goals. - General Obligation Bonds For fiscal year 2005/06, the secondary tax rate was reduced by $0.1000 from the fiscal year 2004/05 rate to $0.7150 per $100 of assessed valuation. - Sewer Revenue Bonds In fiscal year 1997/98, sewer user and connection fees increased 4.3 percent and 12 percent respectively. No fee increases occurred in fiscal year 1998/99. User fees and connection fees increased by 5.3 percent and 11 percent respectively in fiscal year 1999/2000, by 5 percent and 11 percent in fiscal year 2000/01, by 3.8 percent and 12 percent in fiscal year 2001/02, and by 5 percent and 12 percent in fiscal year 2002/03. The Board also approved two additional 12 percent rate increases in Connection Fees (Participating Rates) to be effective on June 1, 2003, and on September 1, 2003. User fees and connection fees increased by 4 percent and 6 percent respectively in fiscal year 2004/05 and by 8 percent and 10 percent in fiscal year 2005/06. 6-10 Table 6 Increases in Sewer User and Connection Fees Fiscal Year User Fees Connection Fees 1997/98 4.3% 12.0% 1998/99 0.0% 0.0% 1999/00 5.3% 11.0% 2000/01 5.0% 11.0% 2001/02 3.8% 12.0% 2002/03 (effective 7/1/2002) 5.0% 0.0% 2002/03 (effective 4/1/2003) 0.0% 12.0% 2002/03 (effective 6/1/2003) 0.0% 12.0% 2003/04 0.0% 12.0% 2004/05 4.0% 6.0% 2005/06 8.0% 10.0% Implement Health Care System Reforms, Contributing to Financial Stability Kino Community Hospital On February 3, 2004 the Board of Supervisors voted to approve a services agreement with University Physicians, Inc. (UPI) to operate Kino Community Hospital (Kino) effective that date, and the agreement continued through June 15, 2004. On June 16, 2004 Kino ceased to be a Pima County budgeting/accounting entity per se, as UPI entered into 25-year lease agreement to manage and operate the hospital. This ended Pima County’s operation of Kino after a 27-year run and, it is believed, will lead eventually to the provision of a full range of medical services at Kino without the need for General Fund support. Over the next 10 years, however, Pima County will continue to provide General Fund support to UPI/Kino according to the schedule in Table 7. Table 7 General Fund Support to UPI/Kino Year 1 $25,833,333 Year 2 $19,791,667 Year 3 $14,791,667 Year 4 through 7 $10,000,000 Year 8 $ 9,958,333 Year 9 $ 8,958,333 Year 10 $ 7,666,667 6-11 Institutional Health As a result of voter-approved Proposition 204 in 2001, Pima County transitioned its Medical Assistance Department, which had processed eligibility applications for public health programs, into the Department of Institutional Health. This new department continued funding the County’s mandated contributions to State health programs, but also assumed oversight of the County’s correctional health care responsibility. The creation of Institutional Health also helped meet the County’s need to develop a centralized pool of expertise to serve as the administrative oversight structure for the Pima County Integrated Health Care System (PCIHS). Included under PCIHS is a diverse set of payer and provider operations including: the Public Health Department, Pima Health System & Services (Pima County’s acute care and long term care plans), provision of health care at the adult and juvenile detention centers, Posada del Sol Nursing Home, provision of mandated behavioral health services, and lease oversight of University Physicians Healthcare Hospital at Kino Campus, formerly Kino Community Hospital. The four main functions of the Department of Institutional Health include: • Administration and funding of the County’s mandated contributions toward State health care programs, such as contributions to the Arizona Health Care Cost Containment System (AHCCCS), the Arizona Long Term Care System (ALTCS), and the Arizona Department of Health Services. • Oversight and funding of local health care mandates, such as provision of Title 36 behavioral health services, and correctional health care at the County’s adult and juvenile detention centers. • Technical assistance/consultation for County administration regarding PCIHS functions and activities, including development and maintenance of a library to serve as “institutional memory” on health care issues. • Coordination of corporate compliance activities within the PCIHS. Conduct Studies of Criminal Justice System Elements, Leading to Financial Stability Since the summer of 2000, private contractors have conducted three major studies of various elements of the Pima County Criminal Justice System. These studies were performed in order to provide the Board of Supervisors with the information necessary to make critical funding decisions regarding the disparate organizations that comprise this system. Harvey M. Rose Accountancy Corporation Shortly after the adoption of the fiscal year 2000/01 budget, Pima County issued a request for proposals from consultants to conduct performance/operations audits of the departments comprising the criminal justice system. Departments selected to undergo the audit were the Superior Court, Juvenile Court, Ajo Justice Court, Green Valley Justice Court, Justice Courts Tucson, Indigent Defense, County Attorney, and Sheriff. The Harvey M. Rose Accountancy Corporation was selected to perform the audit and presented its report to the Board of Supervisors on May 8, 2001. The Board of Supervisors directed that the audit project include the following goals: • Determine General Fund cost impacts resulting from criminal justice system operations. • Identify revenue enhancement opportunities, such as increased opportunities for federal reimbursement, due to the County’s “border county” status. • Identify cost recovery opportunities, with special emphasis on increasing revenues in the Justice Courts and recovering costs from the city of Tucson Municipal Courts, where possible. 6-12 • Develop recommendations for achieving program and service delivery economies, cost efficiencies, and operational improvements. • Determine the cost effectiveness of drug court and the reduction of time (convicted, but not yet sentenced inmates) spent in the County jail, pending transfer to the State Department of Corrections. • Assess existing management controls and develop recommendations for improvements, with emphasis on the number of conflict cases in the Public Defender and Legal Defender offices, and the use of the 1984 “Joe U. Smith” case load standards by the Public Defender and Legal Defender offices to withdraw from representation and hire a contract attorney as a replacement. • Assess criminal justice system department performance and compliance with laws and/or regulations set by management, applicable technical standards or norms, expert opinions, prior year performance by similar entities, and other measurements. • Identify the costs and resulting benefits from a 10 percent criminal trial rate. The final Management Audit report contained 22 findings and more than 100 recommendations, addressing such diverse issues as reducing criminal case processing delays, improving security and public access to the courts, obtaining jail staffing efficiencies, managing the Juvenile Detention Center population, consolidating crime laboratory services, and increasing revenue collection effectiveness. Harvey M. Rose estimated that “.... the proper implementation of (the) recommendations would result in the County realizing at least $1.7 million in net savings including reduced costs and increased revenues.” Staff from the County Administrator’s office has been assigned to review and follow up on the recommendations contained in the audit report. In the area of Indigent Defense, the Rose audit noted that the lack of formalized standards in the Public Defender and Legal Defender offices limited external oversight of the offices’ productivity and that weights needed to be developed for each case type to elaborate on the numerical standards referred to in the case of “Joe U. Smith”. Among the recommendations of the Rose audit that have been implemented are the following: • The Superior Court, through Administrative Order 2000-51, addressed the issues of continuances, trial dates, changes of plea and conflict withdrawals in an effort to improve its criminal case flow management system and achieve an earlier disposition of cases; • Probation Services and the Early Intervention and Prevention divisions were consolidated into one division; • The human resources departments in the Superior Court and Adult Probation were consolidated; • All court related debt collection services were centralized under the Clerk of the Superior Court; • A new risk assessment tool was implemented at the Juvenile Detention Center; • Pima County successfully lobbied for the passage of legislation that permits the Juvenile Court to assess the costs of detention in a county juvenile detention facility against parents or guardians based on their ability to pay. American Prosecutor Research Institute In an effort to provide better criminal justice services to the citizens of Pima County and determine if there are areas in which efficiencies could be achieved, the Pima County Attorney’s Office secured funding from the Board of Supervisors in response to the Harvey M. Rose audit to have the American Prosecutor Research Institute (APRI) study the time needed to adjudicate cases in the criminal justice system and the resources needed by the prosecutor’s office to handle their caseload. 6-13 Overall, in a report issued in August 2003, APRI found the Pima County Attorney’s Office to be efficient and effective in its processing of criminal cases. However, APRI determined that the Pima County Attorney’s Office needed 25 additional attorneys and 4 additional investigators. To address this additional staffing need, for the past two fiscal years the County Attorney submitted supplemental requests that would have added additional staff in the misdemeanor and juvenile case units. Because of funding constraints, the Board of Supervisors has not been able to provide funding for these requests. The Spangenburg Group On June 1, 2004 Robert Spangenburg presented to the Board of Supervisors A Review of the Delivery of Indigent Defense Services of Pima County (Review), the culmination of a three-year study. The goal of the study was to conduct a quantitative case-weighting study of the three indigent defense agencies: Public Defender, Legal Defender, and Contract Attorneys. The Spangenburg Group’s task was to develop workload standards based on the different case types and the actual work that was being performed by attorneys representing indigent defendants in Pima County. While the Review reported that the study went well, knowledge surfaced of several important issues that would make the implementation of new workload standards difficult. • The data systems of the indigent defense agencies do not reliably track the information necessary to implement new workload standards; • The data systems within other agencies of the criminal justice system (i.e., the Courts, County Attorney, and Sheriff) are not compatible with each other or the indigent defense agencies; • A comprehensive and reliable projection of future workload by case type needs to be fully developed; • The criminal justice system agencies do not act as an integrated system, and instead have been operating to a large extent in isolation rather than as part of a network of agencies that together can improve the operation and efficiency of the Pima County criminal justice system. From the study, the Spangenburg Group study presented 37 recommendations covering the entire Pima County criminal justice system. The main recommendation was that Pima County establish a criminal justice system task force (committee) in order to address the various systematic problems encountered. To this end, the County Administrator prepared an ordinance, which was approved by the Board of Supervisors that formed the Pima County Justice Coordinating Council. The council includes Pima County department representatives from the Sheriff, County Attorney, Public Defender, Legal Defender, the Office of Court Appointed Counsel, the Clerk of the Superior Court, the County Administrator’s Office, plus a member of the Board of Supervisors, the presiding judges of the Superior Court, Juvenile Court, and Justice Courts, along with the Tucson Chief of Police and presiding judge of the Tucson City Courts. The council has also formed six sub-committees that have begun to address a number of justice and law enforcement issues and provide periodic reports to the council. Among the issues being addressed are a comprehensive case management/tracking system; a comparison of the various data systems in each criminal justice entity in order to recommend changes which would result in a higher degree of compatibility between the entities; the development of a case weighing system to determine Public Defender, Legal Defender or Contract Attorney case assignment allocations; and an effective method for processing Office of Court Appointed Council (OCAC) invoices. With a new Public Defender hired in 2005 and a number of operational changes being implemented by OCAC, there should be a decrease in the number of contract attorneys appointed on felony matters, and a corresponding decrease in felony contract expenditures. The Board of Supervisors approved a $931,000 supplemental package to hire ten additional Public Defender attorneys to handle more complex felony cases (the OCAC budget was reduced by $931,000). The Public 6-14 Defender has discontinued providing representation in misdemeanor cases, effective July 1, 2005, therefore increasing misdemeanor expenditures by OCAC. Implement Wastewater Management Reforms, Contributing to Financial Stability As a result of concerns for the adequacy of capital project programming, system operation and maintenance, and the operational and financial management of the Wastewater Management Department the consulting firm of Black & Veatch was contracted with to perform a management audit of the department. Upon completion of the management audit the department entered into a contract with Black and Veatch to perform a rate study. Recommendations of the management audit and rate study have been, and continue to be, implemented to improve the effectiveness and efficiency of department operations, to include wastewater conveyance and treatment systems. Management Audit of Wastewater Management Department The Black & Veatch management audit identified deficiencies and concerns to include: • Insufficient sewer user fees to support operations/maintenance plus debt service since at least 1996; • Insufficient capacity in the system for treatment facilities; • Lack of adequate funding to sufficiently repair, rehabilitate, and replace system assets in a systematic fashion. Some of the recommendations made by Black & Veatch implemented to date include: • Completion of a comprehensive wastewater rate study, and analysis of Wastewater Management’s five-year financial plan; • Adoption of user and connection fee increases to adequately fund the operation and maintenance of the wastewater system; • Organizational restructuring of Wastewater Management with a renewed emphasis on capital project management; • Completion of a 20-year Facility Plan, which is currently being reviewed by key regional stakeholders for input, with formal adoption of the plan, estimated for the first quarter of 2006. Wastewater Management Department Rate Study The rate study concluded that significant and sustained wastewater user and connection fee increases are necessary in order to accomplish essential wastewater system repair, rehabilitation, and replacement, as well as to meet new environmental standards being required by the Arizona Department of Environmental Quality. Rates and fees adopted by the Board of Supervisors for fiscal year 2005/06 are intended to initially begin to address the following issues: • Repair and rehabilitation of approximately 16,400 feet of interceptor sewer sections in the short term at an estimated cost of $4.5 million; • Funding of $1.1 billion over the next twenty years for system expansion, development, repair, rehabilitation, replacement, and regulatory compliance; • Increased operating and maintenance costs associated with new capacity expansion. By implementing organizational and process changes, increasing rates and fees, and continually monitoring processes, procedures, and fees, the financial stability of Wastewater Management has significantly improved. 6-15 This page intentionally left blank. 6-16 NON FINANCIAL AND STRATEGIC PLANNING Provide Services Mandated by Legislation and by Community Consensus County government in Arizona is structured to provide services to county residents as stipulated by law and as deemed desirable by the elected representatives of county residents. To these ends, Pima County has organized its service delivery units into five basic functional areas corresponding to the primary services required. These areas are County Administration, Community & Economic Development, Justice & Law Enforcement, Medical Services, and Public Works. In each functional area, a function statement guides operational planning at a strategic level, while more specific departmental goals and objectives form the basis for budget development. Implement Strategic Planning Methodology and Performance Budgeting Pima County departed from its traditional line item budget presentation utilizing a target base and has now implemented a program-oriented presentation of its budget developed from a zero base as provided under Board of Supervisors Policy No. D22.5. This policy requires that each department prepare its budget from a zero base and with a thorough review of operations once every four years. This approach incorporates the establishment of departmental function statements, goals, objectives, and their related performance measures. An increasing emphasis has been placed on the performance aspect of this process, with the intent of improving efficiency and effectiveness of the County’s service delivery by all departments. The following departmental function statements serve as a starting point for defining strategic plans in each functional area. County Administration consists of providing services mandated by law such as elections, property valuation and tax assessment, official document recording, conducting Board of Supervisors’ meetings, financial reporting, and internal business matters including human resources, purchasing, and risk management. ASSESSOR Locate, identify, and value all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions and parcel splits. Educate and assist the public in the valuation and appeals process. Department goals address: • Timely and accurate performance of mandated duties • Innovations in procedure, such as process automation • Interdepartmental support for property valuation issues BOARD OF SUPERVISORS Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services for County residents. Respond to constituents’ problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County Departments. Department goals address: • Growth management • Fiscal responsibility • Quality of life in Pima County 6-17 CLERK OF THE BOARD Record and publish all proceedings of the Board of Supervisors. Preserve and file all accounts acted upon by the Board. Provide efficient management, suitable storage, and utilization of Pima County records. Process, preserve, and file all petitions, various licenses and applications. Process subscriptions, publicize amendments, and codify ordinances for inclusion in the Pima County Code. Fulfill requirements of boards, commissions, and committees. Discharge statutory requirements for special taxing districts. Perform all other duties required by law, rule, or order of the Board. Department goals address: • Timely and accurate performance of mandated duties • Innovations in procedure, such as process automation COUNTY ADMINISTRATOR Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all non-elected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Oversee such programs as the Sonoran Desert Conservation Plan and County Administration Special Programs. Department goals address: • Implementation of Board of Supervisors policies and plans • Revenue enhancement opportunities • Cultural and economic development of Pima County ELECTIONS Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and other special districts within Pima County) that contract with the County. Serve as the filing office for candidate nomination filings. Serve as the filing office for campaign finance reports. Administer reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans With Disabilities Act, Voting Rights Act, and Help America Vote Act. Department goals address: • Proper and efficient conduct of elections • Timely reporting of results FINANCE Provide centralized financial services to both internal and external customers of the County, including administration, bond financing, budget development and monitoring, tax levy and tax rate compilation, financial statement preparation, financial systems control, accounts payable, payroll processing, records maintenance, and mail services. See fiscal goals in the preceding Financial Policies part of this section. FORENSIC SCIENCE CENTER Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Department goals address: • Improvement in the quality of death investigation standards HUMAN RESOURCES Provide the full range of personnel services including recruitment and selection, classification, compensation and benefits, training, labor relations, affirmative action reporting, and employment rights. Conduct scheduled audits of all County departments to ensure compliance with ordinances, policies, rules, County directives, and practices. Department goals address: • Assurance of market competitiveness • Compliance with mandated personnel policy • Interdepartmental support for human resources issues 6-18 INFORMATION TECHNOLOGY Manage and administer the County’s mainframe computer, network servers, wide area network, telecommunications, financial application systems development and support, computer hardware/software acquisition, and software licensing. Manage franchise licensing and contract coordination for cable, fiber, and competitive local exchange carriers. Train County employees in the use of computer hardware and software. Provide a central help desk function for computer hardware and software problem resolution. Coordinate all Pima County IT activities with various agencies and the general public. Departmental goals address: • Process improvements and consolidation of County IT systems • Increased utilization of IT by elected officials • Quality of voice/data infrastructure NON DEPARTMENTAL This is a budgeted funds management mechanism, rather than an operating department. Other departments carry out its functions; therefore, it does not formulate goals or objectives of its own. PROCUREMENT Procure materials and services for County departments, except as specified by delegation pursuant to the procurement code or the small purchase procedure. Administer the Pima County Minority/Women-Owned Business Enterprise Program in accordance with County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Living Wage Ordinance 2002-1 by assisting, reviewing, and monitoring County contracts. Manage the contracts review approval process. Assist and educate vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Department goals address: • Efficiency of purchasing process • Compliance with Procurement policy and procedure • Vendor assistance with County transactions RECORDER Record and maintain all documents presented for public information. Maintain voter registration rolls in an efficient and cost effective manner. Conduct early voting activity as prescribed by Title 16 of the Arizona Revised Statutes. Department goals address: • Access to the voting process for all citizens • Accuracy and timeliness of document recording • Efficiency in performing mandated functions TREASURER Serve as the custodian of public monies and as ex officio tax collector. Account for the collection, custody, and disbursement of public revenue, and report the same to the Board of Supervisors. Collect and distribute taxes for all taxing jurisdictions in Pima County. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Department goals address the following: • Investment revenue optimization • Innovations in procedure, particularly in process automation • Efficiency in performing mandated functions 6-19 RISK MANAGEMENT Manage the Pima County Risk Management program to protect and conserve Pima County’s human, financial, and physical assets while providing continuity of mandated services and fiscal integrity. Invest in long-term risk reduction through a comprehensive program designed to lessen the County’s exposure to loss. Provide funding to pay for losses incurred without disrupting the County budget. Minimize the total net impact of the program on the County budget. Department goals include: • Loss reduction • Compliance with laws, rules, and regulations • Adequate funding for loss coverage Community & Economic Development encompasses programs and initiatives which enable County residents to benefit from economic, cultural, and educational opportunities made possible, at least in part, by public funding. Because these services involve more latitude, and are generally covered by enabling rather than mandating legislation, they depend more on special revenue funding than on General Fund support, compared to many of the administrative services. This functional area was restructured in fiscal year 2004/2005 to focus on coordination of similar functions, expansion and better utilization of available funding, and a greater emphasis on the issues of economic development and affordable housing. COMMUNITY & ECONOMIC DEVELOPMENT ADMINISTRATION Administer the Economic Development & Tourism; Community Services, Employment & Training; Community Development & Neighborhood Conservation; Community Resources; School Superintendent; County Free Library; and Stadium District departments. Department goals address: • Obtaining and leveraging $10 million in bond funding for neighborhood reinvestment • Expansion of the Local Housing Trust Fund, leveraged with federal HOME funds and private funds • Privatization of economic development recommendations • Restructuring of Afterschool Recreation funding COMMUNITY DEVELOPMENT & NEIGHBORHOOD CONSERVATION Enhance the economic welfare of inhabitants of Pima County by promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, and promoting infrastructure, economic, and social service development in low and moderate income communities. Department goals address: • Augmentation and leveraging of funding • Increase in number of residents served in the areas of housing assistance, human services, and youth programs • Improvement in collaboration with private and nonprofit sectors in delivery of services COMMUNITY RESOURCES Improve the quality of life for residents of Pima County by providing a variety of cultural, recreational, educational, and health related services through various facilities operated by Pima County. Department goals address: • Recreation programs at Kino Veteran’s Memorial Community Center • Development of Kino Teen Clinic • Operation of Las Artes education center • Operation of Kino Sports Complex • Pima Vocational High School 6-20 COMMUNITY SERVICES, EMPLOYMENT & TRAINING Provide services that assist local employers, improve the education and skill level of workers and youth, increase the average household income, and improve the economic, physical, and social well being of the entire community, with particular focus on lower income neighborhoods and communities. Department goals address: • Promotion of youth education • Coordination of shared resources • Improvement of standard of living through employability skills, education, and economic assistance to low income residents COUNTY FREE LIBRARY Meet current and future public library needs of Tucson and Pima County residents. Provide a forum for community issues and a linkage of community, state, and national information services. Department goals address: • Promotion of community literacy and education • Quality of information service ECONOMIC DEVELOPMENT & TOURISM Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Department goals address: • Coordination of public funding • Awareness of Pima County as a travel destination • Utilization of County Facilities (County Fairgrounds, Tucson Electric Park) SCHOOL SUPERINTENDENT Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts, including the issuance of payrolls. Prepare financial information for the Board of Supervisors for setting the property tax rates. Department goals address: • Compliance with state mandates and educational standards • Pursuit of educational grants • Collaboration with other agencies in addressing educational issues STADIUM DISTRICT Operate and manage Tucson Electric Park during the major league baseball spring training season, minor league baseball season, and community events held in the stadium. Department goals address: • Marketing strategy • Expansion of field usage and availability • Expansion of gem & mineral shows and other non-sports events Justice & Law Enforcement, encompassing the courts, sheriff patrol and detention operations, prosecution, as well as public defense responsibilities, works to ensure public safety and provide needed legal services as mandated under constitutional and statutory provisions of county, state, and federal governments. CLERK OF THE SUPERIOR COURT Maintain and hold accessible for the public and the court all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor revenues and expenditures. Provide clerk services during trials and other 6-21 proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Department goals address: • Development of automated processing • Means to improve operating efficiency • Improvement in customer service delivery CONSTABLES Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Department goals address: • Compliance with state mandates • Improvement in quality and efficiency of service delivery COUNTY ATTORNEY Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents in collecting bad check restitution via the Bad Check Program. Operate the 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Department goals address: • Protection of Pima County residents’ safety and legal rights • Emphasis on prosecution of violent, dangerous, repetitive offenders • Community outreach • Effective representation of Pima County in civil matters • Improvement in efficiency, particularly in automated systems INDIGENT DEFENSE Provide quality legal representation in an efficient, cost effective manner to indigent individuals entitled to appointed counsel. Department goals address: • Quality of representation for indigent clients • Retention of legal staff • Efficiency of service delivery JUSTICE COURT AJO Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. Serve and protect society by offering selected offenders the opportunity to become law-abiding and productive citizens through the Adult Probation program. Department goals address: • Compliance with mandated functions • Collection of fee revenue • Improvements in operating efficiency • Quality of customer service 6-22 JUSTICE COURT GREEN VALLEY Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with statutes, County ordinances, and accounting standards set by the Supreme Court. Departmental goals address: • Compliance with mandated functions • Collection of fee revenue • Improvements in operating efficiency • Quality of customer service JUSTICE COURTS TUCSON Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and the Administrative Office of the Supreme Court. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management, as guided and enforced by the minimum accounting standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Department goals address: • Compliance with mandated functions • Collection of fee revenue • Improvements in operating efficiency • Quality of customer service JUVENILE COURT Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Department goals address: • Effectiveness of detainee rehabilitation • Improvement in case processing efficiency • Effectiveness of probation programs OFFICE OF COURT APPOINTED COUNCIL Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in the Superior and Justice Courts. Provide administrative support by reviewing contract compliance and reviewing and processing claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Department goals address: • Quality and cost efficiency of services • Adherence to rules and professional standards 6-23 PUBLIC FIDUCIARY Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Department goals address: • Quality of service delivery • Efficiency of service delivery • Minimization of procedural error • Respectful, cost effective indigent burial SHERIFF Provide law enforcement and public safety services in unincorporated Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Department goals address: • Quality and completeness of mandated responsibilities • Performance of special law enforcement functions • Provisions for the health and welfare of inmates • Public outreach SUPERIOR COURT Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Department goals address: • Performance that ensures public confidence in the judicial system • Efficiency in operating procedures including automated systems • Interpreter services and jury administration • Improvement in adult probation outcomes • Compliance with mandated responsibilities Medical Services departments provide health services and health care to Pima County residents and administer funding to and from state and other sources. INSTITUTIONAL HEALTH Oversee the health care services provided to the populations at the County’s Adult and Juvenile Detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County’s compliance with statutory obligations regarding health care and mental health care by funding the county’s mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components, including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University Physicians Healthcare Hospital at Kino Campus, formerly known as Kino Community Hospital. Department goals address: • Compliance with AHCCCS requirements • Cost control with budget guidelines 6-24 • • Improvement in effectiveness of health care delivery Assistance to UPH in re-opening the hospital to a full service hospital and promoting greater accessibility to health care on Tucson’s south side PIMA HEALTH SYSTEM & SERVICES Operate an acute/ambulatory health plan for the Arizona Health Care Cost Containment System (AHCCCS), and administer a long term care program for the Arizona Long Term Care System (ALTCS). Department goals address: • Compliance with AHCCCS/ALTCS mandated requirements • Coordination and efficiency of the health system • Expansion and quality of services provided • Efficiency in administration of system operations PUBLIC HEALTH Monitor the County’s health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and prompt medical treatment. Provide animal control and emergency management services. Department goals address: • Efficiency in support services to all health services • Expansion in number of county residents served • Compliance with mandated responsibilities • Improvement in quality of health care services offered Public Works provides for the infrastructure of the County, which encompasses floodwater management, roads, recreational facilities, county buildings, sewer and landfill operations, as well as environmental issues. CAPITAL PROJECTS The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding Wastewater Management Enterprise Fund projects), as detailed in the proposed fiscal year 2006/2010 Five Year Capital Improvement Plan. Department goals address: • Responsibility in fiscal management and reporting • Implementation of the Capital Improvement Plan DEVELOPMENT SERVICES Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Department goals address: • Quality of customer service • Compliance with mandated responsibilities, codes and regulations • Effectiveness of enforcement operations • Facilitation of approved development by effective delivery of review and permitting services 6-25 ENVIRONMENTAL QUALITY Preserve and protect the environment of Pima County for the long-term benefit of residents’ health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Department goals address: • Efficiency in the delivery of administrative services • Compliance with air quality standards and water quality standards • Compliance with solid and hazardous waste standards • Public education and outreach FACILITIES MANAGEMENT Service over 4.6 million square feet of facility space to provide a safe, clean, and functional working environment for Pima County employees and citizens visiting the facilities. Manage professionals in maintenance, refrigeration, plumbing, painting, electrical service, and electronics. Obtain and manage contracts for landscape service, janitorial service, pest control, termite eradication, and elevator maintenance and repair. Remodel, renovate, and perform new construction. Plan, design, prepare, and process bids. Operate and manage Pima County’s seven revenue-generating parking garage facilities, in order to offer safe, secure parking for employees and the public. Develop design plans for construction oversight and project acceptance. Department goals address: • Efficiency of operational administration • Minimization of cost overruns • Quality of customer service • Compliance with code and regulations FLEET SERVICES Purchase, maintain, and dispose of cars and light trucks, heavy trucks, off-road heavy equipment, and radio communications equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, parts, and communications equipment. Department goals address: • Optimization of communication equipment, maintenance and standardization • Improvement in cost effectiveness of fleet resources including fuel and vehicle usage • Improvement in efficiency of administration FLOOD CONTROL DISTRICT Protect public health, safety, and welfare by implementing structural flood control solutions and providing comprehensive non-structural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County’s Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation Plan. Department goals address: • Responsibility for public safety and compliance with federal flood insurance guidelines • Provisions for flood warnings and flood damage mitigation • Provision of flood control infrastructure projects • Support for the Sonoran Desert Conservation Plan GRAPHIC SERVICES Provide graphic design, printing, and production services to all Pima County departments, County Administration, and the Board of Supervisors. Other governmental agencies, consultants, and the public often utilize many of these products. Department goals address: • Quality of workforce and its retention • Expansion of services • Upgrade of equipment 6-26 NATURAL RESOURCES, PARKS & RECREATION Manage Pima County natural resources, urban parks, and recreation programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Department goals address: • Effectiveness of administration including fiscal management, training, and reporting functions • Improvement in public utilization • Enhancement in quality of facility operation and maintenance PUBLIC WORKS ADMINISTRATION Provide administrative services and cultural resources services, and direct the real property function for the departments within the Public Works functional area. Provide funds to cover costs associated with the formation of new improvement districts. Department goals address: • Quality and effectiveness of all Public Works operating departments • Effectiveness in administration of real property and fiscal resources SOLID WASTE MANAGEMENT Provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Department goals address: • Provision of adequate solid waste disposal facilities • Efficient operation and closure of existing facilities • Control of wildcat dumping • Effective administration, tracking, and reporting of operations TRANSPORTATION Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County’s street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Form and administer improvement districts. Department goals address: • Fiscal responsibility • Workforce development • Enhancement of the safety and utility of the county’s road system • Improvement of information systems WASTEWATER MANAGEMENT Protect the public health and environment in Pima County through the safe delivery, treatment, and reuse of wastewater. Department goals address: • Effectiveness and efficiency in the operation of the sewerage system • Compliance with applicable sewage regulations • Improvement in long range capital planning 6-27 This page intentionally left blank. 6-28 STATE REPORTS This section includes copies of Pima County’s official State Budget Reports for fiscal year 2005/06 in the format required by the State of Arizona’s Office of the Auditor General and as prescribed by Arizona Revised Statute § 42-17102: Schedule A - Summary of All Activity by Fund Schedule B - Summary of Tax Levy and Tax Rate Information Schedule C - Summary of Revenues by Fund and Category Schedule D - Summary of Other Financing Sources and Interfund Transfers Schedule E - Summary of Expenditures by Fund and Department 7-1 7-2 132,118,337 62,048,033 194,166,370 10,340,976 242,678,167 1,749,511 90,547,158 345,315,812 1,097,721,546 CAPITAL PROJECTS DEBT SERVICE TOTAL OTHER FUNDS ENTERPRISE FUNDS DEVELOPMENT SVCS MEDICAL SERVICES PARKING GARAGES WASTEWATER MGMT TOTAL ENT FUNDS TOTAL ALL FUNDS 1,117,361,783 360,573,585 10,819,007 257,475,593 1,749,511 90,529,474 198,373,326 142,418,021 55,955,305 181,820,193 10,538,594 16,612,614 3,925,464 7,438,339 24,035,955 0 1,603,659 39,852,605 77,812,963 376,594,679 . 197,002,489 12,472,309 9,393,069 (1,889,929) 250,227 4,718,942 116,821,038 105,905,288 10,915,750 47,900,019 1,776,890 590,818 631,983 3,092,457 887,318 3,473,882 0 14,655,514 22,791,157 19,809,123 UNRESERVED FUND BAL / NET ASSETS 7/1/2005 (est)* 319,832,041 0 0 0 0 0 42,973,572 0 42,973,572 34,705,580 14,984,741 0 0 19,720,839 0 0 0 0 0 242,152,889 ** DIRECT PROPERTY TAX REVENUE 2005/06 769,244,707 404,909,946 14,175,644 269,476,398 1,503,040 119,754,864 24,751,451 24,148,950 602,501 169,437,391 102,000 12,333,257 3,334,600 153,700 16,519,939 6,546,000 2,821,263 57,425,893 70,200,739 170,145,919 ESTIMATED REVENUE OTHER THAN PROPERTY TAX 2005/06 10,400,000 10,400,000 0 0 0 10,400,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 PROCEEDS FROM OTHER FINANCING SOURCES 2005/06 50,482,509 0 0 0 0 0 33,541,273 16,220,596 17,320,677 14,098,406 0 289,100 381,036 0 8,782,212 0 1,433,800 0 3,212,258 2,842,830 IN 51,487,788 0 0 0 0 0 0 0 0 36,384,103 0 0 0 10,153,457 0 0 2,562,178 23,548,468 120,000 15,103,685 OUT INTERFUND TRANSFERS 2005/06 1,295,473,958 427,782,255 23,568,713 267,586,469 1,753,267 134,873,806 218,087,334 146,274,834 71,812,500 229,757,293 1. 2. 3. 4. 5. 6. Budgeted Expenditures/Expenses Add/(Subtract): Estimated Net Reconciling Items Budgeted Expenditures/Expenses Adjusted for Reconciling Items Less: Estimated Exclusions Amount Subject to Expenditure Limitation EEC Expenditure Limitation EXPENDITURE LIMITATION SCHEDULE A 1,097,721,546 (89,692,175) 1,008,029,371 615,351,445 392,677,926 392,677,927 2004/2005 1,202,422,077 (104,078,008) 1,098,344,069 687,153,198 411,190,871 411,190,872 2005/2006 *** Solid Waste Management was part of the Wastewater Management Enterprise Fund in FY 2004/05. FY 2005/06 adopted budget also includes the Tire Fund. ** Includes a budgeted $20,000 in the Sheriff Department for penalties on delinquent property tax collections. 16,863,631 13,213,175 4,347,619 12,813,539 26,189,469 10,019,882 1,692,885 48,532,939 96,084,154 419,847,076 TOTAL FINANCIAL RESOURCES AVAILABLE 2005/06 * These Beginning Fund Balances are estimated amounts based on actual revenues and expenses as of February 28, 2005 plus projected revenues and expenses for the remainder of FY 2004/05. 186,136,735 10,518,681 16,278,897 4,156,270 7,438,339 24,017,798 0 1,481,654 44,758,243 77,486,853 372,102,629 TOTAL SPECIAL REV SPEC REV FUNDS COUNTY FREE LIBRARY EMPLOY & TRAIN ENV QUALITY REG FLOOD CONTROL PUBLIC HEALTH SOLID WASTE MGMT*** STADIUM DISTRICT TRANSPORTATION OTHER SPEC REV GENERAL FUND FUND ADOPTED BUDGETED ACTUAL EXPENDITURES/ EXPENDITURES/ EXPENSES EXPENSES 2004/05 2004/05* PIMA COUNTY SUMMARY OF ALL ACTIVITY BY FUND FISCAL YEAR 2005/06 1,202,422,077 384,357,490 13,418,511 269,112,607 1,356,340 100,470,032 211,515,612 143,776,950 67,738,662 202,501,899 14,984,741 12,507,152 3,892,458 9,340,697 25,236,582 8,344,916 1,541,169 42,577,109 84,077,075 404,047,076 ADOPTED BUDGETED EXPENDITURES/ EXPENSES 2005/06 PIMA COUNTY SUMMARY OF TAX LEVY AND TAX RATE INFORMATION Fiscal Year 2005/2006 2004/2005 FISCAL YEAR 1. 2. 3. Maximum allowable primary property tax levy calculated in accordance with A.R.S. §42-17051(A). $261,486,139 Amount received from primary property taxation in fiscal year 2004/05 in excess of the sum of that year's maximum allowable primary property tax levy A.R.S. §42-17102 (A) (18). Property tax levy amount A. Primary Property Taxes B. Secondary Property Taxes $220,399,039 $0 $0 $45,804,274 $43,264,293 Flood Control District $17,401,489 $19,941,580 Library District $11,937,212 $15,581,196 Total Secondary Property Taxes C. $238,193,628 Debt Service Fire Assistance District Total Property Tax Levy Amounts $2,399,807 $2,541,399 $77,542,782 $81,328,468 $297,941,821 $319,522,096 Property taxes collected * A. Primary property taxes (1) 2004/05 year's levy $213,530,834 (2) Prior years' levy $6,233,315 (3) Total primary property taxes B. C. 5. $277,170,022 $0 General Fund-Override election 4. 2005/2006 FISCAL YEAR $219,764,149 Secondary property taxes (1) 2004/05 year's levy $72,822,136 (2) Prior years' levy (3) Total secondary property taxes $2,223,519 $75,045,655 Total Property Taxes Collected $294,809,804 Property Tax Rates A. B. County Tax Rate (1) Primary property tax rate $4.0720 $4.0720 (2) Secondary property tax rates General Fund-Override election Debt Service Flood Control District Library District Fire District Assistance $0.0000 $0.8150 $0.3546 $0.2124 $0.0427 $0.0000 $0.7150 $0.3746 $0.2575 $0.0420 (3) Total County Tax Rate $5.4967 $5.4611 Special Assessment district tax rates Secondary property tax rates None * Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax for the remainder of the fiscal year. SCHEDULE B 7-3 None PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2005/06 SOURCE OF REVENUES GENERAL FUND PROPERTY TAX Real Property Taxes Personal Property Taxes Penalties/Delinq Taxes Interest/Delinq Taxes TOTAL PROPERTY TAX ADOPTED REVENUES 2004/05 ESTIMATED REVENUES 2004/05* ADOPTED REVENUES 2005/06 207,160,527 11,173,256 475,597 4,281,936 223,091,316 208,181,315 11,582,834 627,045 4,560,000 224,951,194 225,460,347 10,935,941 699,673 5,056,928 242,152,889 2,259,500 2,259,500 2,263,834 2,263,834 2,311,037 2,311,037 2,739,000 663,606 86,000,000 23,700,000 34,600 642,940 2,680,000 116,460,146 3,074,918 4,448,055 88,600,000 23,400,000 73,600 653,040 2,900,000 123,149,613 3,026,000 9,764,495 92,708,000 24,342,270 43,600 198,240 2,867,600 132,950,205 771,155 3,529,954 4,728,865 5,976,910 428,800 639,236 5,000 7,568,061 23,647,981 903,200 3,803,079 4,753,892 5,972,000 428,800 639,236 5,000 7,568,061 24,073,268 880,000 3,838,247 5,715,137 5,982,162 420,000 603,175 0 9,040,413 26,479,134 FINES AND FORFEITS Justice CTS-Fines & Frfts Superior CTS-Fines & Frfts Other Fines & Forfeits TOTAL FINES & FORFEITS 2,794,267 211,826 878,001 3,884,094 3,554,865 211,826 878,001 4,644,692 3,999,883 213,000 1,032,750 5,245,633 INTEREST Interest TOTAL INTEREST 1,040,000 1,040,000 1,136,154 1,136,154 628,510 628,510 528,945 1,140,600 1,669,545 372,052,582 721,757 2,056,241 2,777,998 382,996,753 1,425,895 1,105,505 2,531,400 412,298,808 LICENSES & PERMITS Business Licenses & Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL Federal Grants & Aid State Grants & Aid Sales & Use Tax Auto Lieu Tax Alcoholic Beverages City Participation Transient Lodging Tax TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES Health Fees Court Fees General Government Correctional Housing Sheriff Dept Fees Recreation Fees Employee Health Premiums Contributions/Pub Enterprs TOTAL CHARGES FOR SERVICES MISCELLANEOUS Rents and Royalties Other Misc. Revenues TOTAL MISC. REVENUES TOTAL GENERAL FUND REVENUE SCHEDULE C 7-4 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2005/06 ADOPTED REVENUES 2004/05 ESTIMATED REVENUES 2004/05* ADOPTED REVENUES 2005/06 11,742,991 2,000 0 0 11,744,991 11,898,314 2,000 80,200 26,228 12,006,742 14,984,741 2,000 100,000 0 15,086,741 15,983,794 6,000 15,989,794 16,308,716 54,398 16,363,114 12,331,607 1,650 12,333,257 1,916,910 1,627,043 14,300 0 10,000 13,345 3,581,598 2,002,090 1,611,422 13,129 21,705 15,451 20,254 3,684,051 1,969,055 1,351,395 0 0 14,000 150 3,334,600 PUBLIC HEALTH Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Miscellaneous TOTAL PUBLIC HEALTH 2,178,376 12,273,089 1,942,110 162,993 70,866 16,627,434 2,178,376 11,924,573 2,100,092 187,557 64,366 16,454,964 2,480,830 11,557,258 2,223,590 205,801 52,460 16,519,939 REGIONAL FLOOD CONTROL DISTRICT Taxes Intergovernmental Charges for Services Interest Miscellaneous TOTAL REG FLOOD CONTROL DIST 17,264,169 0 2,545 120,000 17,000 17,403,714 17,424,169 3,845 6,735 100,000 28,713 17,563,462 19,720,839 0 31,700 100,000 22,000 19,874,539 SOLID WASTE MANAGEMENT ** Intergovernmental Charges for Services Interest Miscellaneous TOTAL SOLID WASTE MANAGEMENT ** 0 0 0 0 0 0 0 0 0 0 1,090,000 5,330,000 40,000 86,000 6,546,000 SOURCE OF REVENUES SPECIAL REVENUE FUNDS COUNTY FREE LIBRARY Taxes Intergovernmental Interest Miscellaneous TOTAL COUNTY FREE LIBRARY EMPLOYMENT AND TRAINING Intergovernmental Miscellaneous TOTAL EMP AND TRAINING ENVIRONMENTAL QUALITY Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous TOTAL ENVIRONMENTAL QUALITY ** Solid Waste Management was part of the Wastewater Management Enterprise Fund in FY2004/05. STADIUM DISTRICT Intergovernmental Interest Miscellaneous TOTAL STADIUM DISTRICT 1,615,000 0 1,078,832 2,693,832 SCHEDULE C 7-5 1,615,000 26,722 1,078,832 2,720,554 1,740,000 20,000 1,061,263 2,821,263 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2005/06 ADOPTED REVENUES 2004/05 ESTIMATED REVENUES 2004/05* ADOPTED REVENUES 2005/06 260,000 54,284,035 425,000 350,000 389,743 55,708,778 303,065 54,034,186 505,587 288,297 512,661 55,643,796 285,000 56,135,693 510,500 300,000 194,700 57,425,893 55,237,562 6,237,270 710,000 183,322 7,529,894 69,898,048 193,648,189 57,958,506 6,178,591 590,265 157,286 7,503,666 72,388,314 196,824,997 55,173,999 6,222,670 710,500 282,682 7,810,888 70,200,739 204,142,971 DEBT SERVICE Taxes Special Assessment Intergovernmental Interest Miscellaneous TOTAL DEBT SERVICE 45,149,416 606,177 4,800 304,200 0 46,064,593 45,725,317 593,195 8,790 304,200 8,992 46,640,494 42,973,572 290,801 7,500 304,200 0 43,576,073 CAPITAL PROJECTS Intergovernmental Charges for Services Interest Miscellaneous TOTAL CAPITAL PROJECTS 18,887,581 2,492,520 2,000,000 63,755 23,443,856 18,887,581 2,492,520 2,000,000 63,755 23,443,856 14,997,572 7,235,700 581,423 1,334,255 24,148,950 7,450,481 2,986,566 75,000 155,540 10,667,587 8,940,577 3,583,979 115,000 160,618 12,800,174 10,050,279 3,824,082 116,396 184,887 14,175,644 4,080,802 239,647,160 375,000 109,731 244,212,693 4,080,802 253,390,000 458,000 109,731 258,038,533 4,307,830 264,694,314 457,954 16,300 269,476,398 SOURCE OF REVENUES TRANSPORTATION Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous TOTAL TRANSPORTATION OTHER SPECIAL REVENUE FUNDS & GRANTS Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous TOTAL OTHER SP REV & GRANTS TOTAL SPECIAL REVENUE FUNDS ENTERPRISE FUNDS DEVELOPMENT SERVICES Licenses and Permits Charges for Services Interest Miscellaneous TOTAL DEVELOPMENT SERVICES MEDICAL SERVICES Intergovernmental Charges for Services Interest Miscellaneous TOTAL MEDICAL SERVICES SCHEDULE C 7-6 PIMA COUNTY SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEAR 2005/06 ADOPTED REVENUES 2004/05 ESTIMATED REVENUES 2004/05* ADOPTED REVENUES 2005/06 27,500 1,434,940 1,462,440 41,000 1,434,940 1,475,940 10,000 1,493,040 1,503,040 16,700 2,036,262 82,205,147 58,800 158,467 128,988 20,000,000 104,604,364 31,500 2,071,513 83,611,161 78,567 264,375 1,006,100 20,000,000 107,063,216 0 541,300 99,044,502 58,800 100,194 10,068 20,000,000 119,754,864 TOTAL ENTERPRISE FUNDS 360,947,084 379,377,863 404,909,946 GRAND TOTAL ALL FUNDS 996,156,304 1,029,283,963 1,089,076,748 SOURCE OF REVENUES PARKING GARAGES Interest Miscellaneous TOTAL PARKING GARAGES WASTEWATER MANAGEMENT Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous Capital Contributions TOTAL WASTEWATER MGT. * These amounts include actual revenues as of February 28, 2005 plus projected revenues for the remainder of the fiscal year. SCHEDULE C 7-7 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2005/06 PROCEEDS FROM OTHER FINANCING SOURCES 2005/06 FUND/DEPARTMENT General Fund County Admin Special Progs - Facilities Fund Employee Benefit Liability Fund Employment & Training Environmental Quality - Air Quality Flood Control - PAG Grants - Deficit Reduction Graphic Services - Administrative Overhead Graphic Services - Deficit Reduction Graphic Services - Stone Avenue Lease Inmate Welfare Fund - Inmate Health Public Health - G.F. Support Stadium District - Debt Service Stadium District - Hotel Tax Proceeds Transportation - PAG Total General Fund INTERFUND TRANSFERS 2005/06 IN OUT 1,612,258 1,000,000 289,100 381,036 30,266 600,000 118,302 683,123 203,854 120,000 8,782,212 2,562,178 1,433,800 0 130,386 2,842,830 Special Revenue Funds County Admin - Special Progs - Facilities Fund 1,612,258 Employee Benefit Liability Fund 1,000,000 Employment & Training 289,100 Environmental Quality - Air Quality 381,036 Grants - Deficit Reduction 600,000 Regional Flood Control District Capital Projects General Fund - PAG Payments Debt Service Total Regional Flood Control District 0 0 Sheriff Inmate Welfare Fund - Inmate Health 15,103,685 9,220,596 30,266 902,595 10,153,457 120,000 Public Health 8,782,212 Transportation Capital Projects Debt Service - Transportation Bonds Debt Service - HELP Loans General Fund - PAG Total Transportation 7,000,000 15,323,813 1,094,269 130,386 23,548,468 0 0 Stadium District General Fund Debt Service General Fund - Hotel Tax Proceeds Total Stadium District 0 1,433,800 1,433,800 2,562,178 Total Special Revenue Funds 0 14,098,406 36,384,103 2,562,178 SCHEDULE D 7-8 PIMA COUNTY SUMMARY OF OTHER FINANCING SOURCES AND INTERFUND TRANSFERS FISCAL YEAR 2005/06 FUND/DEPARTMENT PROCEEDS FROM OTHER FINANCING SOURCES 2005/06 Capital Projects Bond Proceeds - General Obligation Bond Proceeds - Transportation Flood Control Transportation Total Capital Projects INTERFUND TRANSFERS 2005/06 IN OUT 0 0 Debt Service Flood Control - Debt Service Transportation - Transportation Bonds Transportation - HELP Loans Total Debt Service 0 9,220,596 7,000,000 16,220,596 0 0 902,595 15,323,813 1,094,269 17,320,677 0 Enterprise Funds Wastewater Management - Bond Proceeds 10,400,000 Total Enterprise Funds 10,400,000 0 0 Grand Total 10,400,000 50,482,509 51,487,788 118,302 683,123 203,854 1,005,279 0 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY Internal Service Funds Graphic Services - Administrative Overhead Graphic Services - Deficit Reduction Graphic Services - Stone Avenue Lease Total Internal Service Funds 1,005,279 SCHEDULE D 7-9 PIMA COUNTY SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEAR 2005/06 FUND/DEPARTMENT GENERAL FUND COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS COUNTY ADMINISTRATION RECORDER TREASURER TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY RESOURCES SCHOOLS TOTAL COMMUNITY & ECONOMIC DEVELOP ADOPTED EXPENDITURE/ EXPENSES 2004/05 EXPENSE ADJUSTMENTS APPROVED 2004/05 7,133,405 1,460,789 40,393,429 2,209,765 2,142,010 53,339,398 0 0 (261,000) 0 0 (261,000) ESTIMATED EXPENDITURE/ EXPENSES 2004/05 * ADOPTED EXPENDITURE/ EXPENSES 2005/06 7,133,405 1,460,789 41,206,945 2,209,765 1,825,863 53,836,767 7,867,912 1,608,925 38,060,352 2,547,940 2,269,933 52,355,062 14,082,971 1,165,700 15,248,671 0 0 0 13,801,921 1,170,997 14,972,918 17,024,343 1,273,130 18,297,473 9,188,836 754,063 16,102,402 20,904,224 5,761,036 20,933,573 84,378,680 24,529,951 1,575,085 184,127,850 0 0 0 0 0 126,000 0 135,000 0 261,000 9,188,836 694,663 16,102,402 22,725,584 5,700,347 21,059,573 84,940,725 24,531,951 1,575,085 186,519,166 9,997,993 821,924 17,310,897 25,306,453 6,504,793 23,092,877 93,196,897 26,955,490 1,575,085 204,762,409 MEDICAL SERVICES 96,563,112 0 98,182,700 101,955,776 PUBLIC WORKS 22,823,598 0 23,083,128 26,676,356 372,102,629 0 376,594,679 404,047,076 SPECIAL REVENUE FUNDS COUNTY ADMINISTRATION COUNTY ADMINISTRATOR GRANTS COUNTY ADMINISTRATION SPEC PROGS EMPLOYEE BENEFIT LIABILITY FUND RECORDER-DOC STOR & RETRIEVAL TAXPAYER INFO FUND TOTAL COUNTY ADMINISTRATION 1,000,000 687,000 500,000 1,497,127 479,750 4,163,877 0 0 0 0 0 0 1,000,000 687,000 500,000 1,497,127 479,750 4,163,877 430,000 2,057,858 1,000,000 1,776,976 491,601 5,756,435 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY SERVICES GRANTS COUNTY FREE LIBRARY EMPLOYMENT & TRAINING HOUSING TRUST FUND NEIGHBORHOOD CONSERVATION PIMA VOCATIONAL HIGH SCHOOL SCHOOL RESERVE FUND STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOP 7,202,319 10,518,681 15,381,804 1,000,000 1,450,000 897,093 4,326,673 1,481,654 42,258,224 0 0 0 0 0 0 0 0 0 7,509,339 10,538,594 15,752,726 1,000,000 1,450,000 859,888 4,326,673 1,603,659 43,040,879 7,286,368 14,984,741 11,764,324 1,000,000 1,450,000 742,828 4,221,000 1,541,169 42,990,430 JUSTICE & LAW ENFORCEMENT CLERK OF THE COURT-SPEC. PROGS COUNTY ATTY GRANTS COUNTY ATTY-SPECIAL PROGRAMS JUSTICE COURT GRANTS JUSTICE COURT-SPECIAL PROGRAMS JUVENILE COURT GRANTS JUVENILE CT. SPECIAL PROGRAMS INDIGENT DEFENSE-GRANTS INDIGENT DEFENSE-SPEC. PROGRAMS 563,776 3,207,231 6,131,314 40,748 376,564 11,859,994 451,835 60,000 385,000 0 0 0 0 0 0 0 0 0 514,205 2,829,639 6,018,572 46,481 418,454 11,859,994 593,944 58,000 59,500 1,002,477 2,957,413 6,785,616 43,260 459,000 11,227,362 557,783 60,000 1,371,362 JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY JUSTICE & LAW ENFORCEMENT JUSTICE COURTS JUVENILE COURT CENTER SHERIFF SUPERIOR COURT SUPERIOR CT MANDATED SVCS TOTAL JUSTICE & LAW ENFORCEMENT TOTAL GENERAL FUND SCHEDULE E 7-10 PIMA COUNTY SUMMARY OF EXPENDITURES BY FUND AND DEPARTMENT FISCAL YEAR 2005/06 FUND/DEPARTMENT SHERIFF GRANTS SHERIFF-SPECIAL PROGRAMS SUPERIOR COURT GRANTS SUP. COURT-SPECIAL PROGRAMS TOTAL JUSTICE & LAW ENFORCEMENT ADOPTED EXPENDITURE/ EXPENSES 2004/05 18,222,976 4,046,171 8,777,392 4,101,358 58,224,359 EXPENSE ADJUSTMENTS APPROVED 2004/05 0 0 0 0 0 ESTIMATED EXPENDITURE/ EXPENSES 2004/05 * 18,787,873 4,746,171 8,777,392 3,585,691 58,295,916 ADOPTED EXPENDITURE/ EXPENSES 2005/06 18,775,594 5,382,320 9,019,457 5,246,080 62,887,724 MEDICAL SERVICES PUBLIC HEALTH GRANTS PUBLIC HEALTH TOTAL MEDICAL SERVICES 11,330,164 12,687,634 24,017,798 0 0 0 10,958,398 13,077,557 24,035,955 10,550,675 14,685,907 25,236,582 PUBLIC WORKS ENVIRONMENTAL QUALITY GRANTS ENVIRONMENTAL QUALITY IMPROVEMENT DIST FORMATION FUND PARKS GRANTS PARKS-SPECIAL PROGS. PUBLIC WORKS BUILDING REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT ** TIRE FUND ** TRANSPORTATION TOTAL PUBLIC WORKS 1,185,726 2,970,544 85,000 0 0 1,034,625 7,438,339 0 0 44,758,243 57,472,477 0 0 0 0 0 0 0 0 0 0 0 1,248,675 2,676,789 12,354 20,000 179 1,034,625 7,438,339 0 0 39,852,605 52,283,566 1,174,731 2,717,727 25,000 95,000 55,000 1,300,548 9,340,697 7,159,916 1,185,000 42,577,109 65,630,728 186,136,735 0 181,820,193 202,501,899 62,048,033 0 55,955,305 67,738,662 CAPITAL PROJECTS FUND 132,118,337 0 142,418,021 143,776,950 ENTERPRISE FUNDS MEDICAL SERVICES PIMA HEALTH SYSTEM GRANTS PIMA HEALTH SYSTEM & SERVICES TOTAL MEDICAL SERVICES 4,080,802 238,597,365 242,678,167 0 0 0 4,080,802 253,394,791 257,475,593 4,307,830 264,804,777 269,112,607 PUBLIC WORKS DEVELOPMENT SERVICES PARKING GARAGES SOLID WASTE MANAGEMENT ** TIRE FUND ** WASTEWATER MANAGEMENT WASTEWATER MGMT GRANTS TOTAL PUBLIC WORKS 10,340,976 1,749,511 4,750,409 984,150 83,730,349 1,082,250 102,637,645 0 0 0 0 0 0 0 10,819,007 1,749,511 4,991,648 1,029,616 83,599,307 908,903 103,097,992 13,418,511 1,356,340 0 0 99,919,312 550,720 115,244,883 345,315,812 0 360,573,585 384,357,490 1,097,721,546 0 1,117,361,783 1,202,422,077 TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS * These amounts include actual expenses as of February 28, 2005 plus projected expenses for the remainder of the year. ** Solid Waste Management and the Tire Fund were part of the Wastewater Management Enterprise Fund in FY 2004/05. SCHEDULE E 7-11 This page intentionally left blank. 7-12 SUMMARY SCHEDULES Summary of Changes in Fund Balances Summary of Expenditures by Fund and Super Department Summary of Revenues by Fund and Category Summary of Expenditures by Functional Area and Super Department Summary of Revenues by Functional Area and Super Department Summary of Expenditures by Fund and Object: Department Summary of Adopted Full Time Equivalent Positions Summary of Active Capital Improvement Projects Summary of Adopted Supplemental Packages 8-1 SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2003/2004 - 2005/2006 Actual Revised Adopted 2003/2004 2004/2005 2005/2006 30,999,355 17,757,637 19,809,123 209,671,644 2,165,680 120,057,663 24,133,581 4,023,395 530,331 2,131,995 1,927 223,091,316 2,259,500 116,460,146 23,647,981 3,884,094 1,040,000 1,669,545 0 242,152,889 2,311,037 132,950,205 26,479,134 5,245,633 628,510 2,531,400 0 362,716,216 372,052,582 412,298,808 (13,375,228) (46,962,699) (177,047,748) (65,524,448) (20,682,507) (15,248,671) (53,078,398) (184,388,850) (96,563,112) (22,823,598) (18,297,473) (52,355,062) (204,762,409) (101,955,776) (26,676,356) (323,592,630) (372,102,629) (404,047,076) GENERAL FUND FUND BALANCE, BEGINNING (See note) REVENUES TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES EXPENDITURES COMMUNITY & ECONOMIC DEVELOPMENT COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL EXPENDITURES (4,518,639) OTHER ADJUSTMENTS NET OPERATING TRANSFERS FUND BALANCE, ENDING 0 0 (39,975,914) (4,707,590) (12,260,855) 25,628,388 13,000,000 15,800,000 42,310,331 28,862,539 47,900,019 27,057,691 283,157 4,399,102 133,987,601 9,008,065 987,507 828,690 11,667,477 3,326 29,007,160 0 4,355,286 141,025,068 8,618,680 872,993 663,322 9,105,680 0 34,705,580 0 4,734,885 139,413,652 14,286,760 916,301 856,682 9,229,111 0 188,222,616 193,648,189 204,142,971 (38,986,116) (2,602,751) (47,592,050) (23,315,640) (49,192,316) (42,258,224) (4,163,877) (58,224,359) (24,017,798) (57,472,477) (42,990,430) (5,756,435) (62,887,724) (25,236,582) (65,630,728) (161,688,873) (186,136,735) (202,501,899) SPECIAL REVENUE FUNDS FUND BALANCE, BEGINNING (See note) REVENUES TAXES SPECIAL ASSESSMENT LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL REVENUES EXPENDITURES COMMUNITY & ECONOMIC DEVELOPMENT COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL EXPENDITURES (2,045,701) OTHER ADJUSTMENTS 8-2 0 0 SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2003/2004 - 2005/2006 Actual Revised Adopted 2003/2004 2004/2005 2005/2006 (23,353,076) (19,690,616) (22,285,697) 43,445,297 16,683,377 27,255,394 3,078,000 1,824,045 10,915,750 42,797,675 222,452 22,360 299,563 6,015 45,149,416 606,177 4,800 304,200 0 42,973,572 290,801 7,500 304,200 0 43,348,065 46,064,593 43,576,073 EXPENDITURES COUNTY ADMINISTRATION (60,645,611) (62,048,033) (67,738,662) TOTAL EXPENDITURES (60,645,611) (62,048,033) (67,738,662) NET OPERATING TRANSFERS 18,421,995 16,028,418 17,320,677 4,202,449 1,869,023 4,073,838 FUND BALANCE, BEGINNING (See note) 82,793,104 51,397,885 105,905,288 REVENUES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS 16,855,166 9,536,768 996,627 1,642,147 18,887,581 2,492,520 2,000,000 63,755 14,997,572 7,235,700 581,423 1,334,255 29,030,708 23,443,856 24,148,950 (103,166,637) (132,118,337) (143,776,950) (103,166,637) (132,118,337) (143,776,950) BOND PROCEEDS 65,038,966 96,000,000 0 NET OPERATING TRANSFERS 23,574,181 11,171,248 16,220,596 FUND BALANCE, ENDING 97,270,322 49,894,652 2,497,884 261,342 12,472,309 7,467,181 6,117,064 324,838,873 58,800 635,967 10,050,279 4,849,130 367,562,898 58,800 684,544 NET OPERATING TRANSFERS FUND BALANCE, ENDING DEBT SERVICE FUND FUND BALANCE, BEGINNING (See note) REVENUES TAXES SPECIAL ASSESSMENT INTERGOVERNMENTAL INTEREST MISCELLANEOUS TOTAL REVENUES FUND BALANCE, ENDING CAPITAL PROJECTS FUNDS TOTAL REVENUES EXPENDITURES PUBLIC WORKS TOTAL EXPENDITURES ENTERPRISE FUNDS NET ASSETS, BEGINNING (See note) (24,716,676) REVENUES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST 8,225,086 6,264,634 311,951,587 53,548 748,027 8-3 SUMMARY OF CHANGES IN FUND BALANCES FISCAL YEARS 2003/2004 - 2005/2006 Actual Revised Adopted 2003/2004 2004/2005 2005/2006 MISCELLANEOUS MEMO REVENUE 2,894,655 22,213,973 1,829,199 20,000,000 1,704,295 20,000,000 TOTAL REVENUES 352,351,510 360,947,084 404,909,946 (268,980,756) (83,102,747) (242,678,167) (102,637,645) (269,112,607) (115,244,883) (352,083,503) (345,315,812) (384,357,490) EXPENDITURES MEDICAL SERVICES PUBLIC WORKS TOTAL EXPENDITURES 6,756,343 9,700,000 NET OPERATING TRANSFERS 12,713,000 (3,000,000) NET ASSETS, ENDING (4,979,326) 22,592,614 43,424,765 NET ASSETS, BEGINNING (See note) 15,131,912 13,245,567 13,594,184 REVENUES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE 166,413 30,321,987 545,814 1,320,741 231,512 39,800 31,450,070 542,500 684,546 0 37,000 30,436,938 537,500 526,555 224,255 32,586,467 32,716,916 31,762,248 EXPENDITURES COUNTY ADMINISTRATION PUBLIC WORKS (16,943,478) (14,979,095) (20,709,825) (13,814,661) (19,282,353) (14,909,188) TOTAL EXPENDITURES (31,922,573) (34,524,486) (34,191,541) OTHER SOURCES OF FUNDING 10,400,000 0 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS TOTAL REVENUES OTHER ADJUSTMENTS NET OPERATING TRANSFERS (38,681) 0 0 (247,285) 198,540 1,005,279 11,636,537 12,170,170 15,509,840 NET ASSETS, ENDING Note: Fund balances on this schedule are not comparable from year to year because the beginning budgeted fund balances for fiscal year 2004/2005 and fiscal year 2005/2006 are based on estimates made before the end of each preceding fiscal year. 8-4 SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2003/2004 - 2005/2006 FUND/FUNCTIONAL AREA/SUPER DEPT ACTUAL REVISED ADOPTED 2003/2004 2004/2005 2005/2006 GENERAL FUND COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER 6,680,477 1,348,965 1,112,300 2,317,221 1,102,035 4,288,525 2,062,116 2,128,416 5,110,436 15,961,949 1,008,995 1,892,153 1,949,111 7,133,405 1,460,789 1,206,741 2,170,213 2,485,927 4,462,842 2,023,034 2,320,233 5,463,789 18,692,079 1,307,571 2,209,765 2,142,010 7,867,912 1,608,925 1,266,838 1,326,571 5,375,964 5,806,229 2,202,287 2,443,825 5,876,520 12,372,014 1,390,104 2,547,940 2,269,933 TOTAL COUNTY ADMINISTRATION 46,962,699 53,078,398 52,355,062 0 0 8,960,717 3,304,475 0 1,110,036 779,975 4,328,072 4,021,356 3,480,453 1,473,115 1,165,700 636,636 4,189,797 4,529,205 5,848,674 1,820,031 1,273,130 13,375,228 15,248,671 18,297,473 8,654,267 581,388 15,363,758 10,579,927 418,373 381,828 4,467,187 20,481,171 9,616,807 1,869,537 79,757,490 24,876,015 9,188,836 754,063 16,102,402 11,003,450 519,308 391,969 4,849,759 21,059,573 7,820,809 2,079,965 84,378,680 26,240,036 9,997,993 821,924 17,310,897 13,250,693 579,037 414,753 5,511,003 23,092,877 9,804,274 2,251,486 93,196,897 28,530,575 177,047,748 184,388,850 204,762,409 INSTITUTIONAL HEALTH 65,524,448 96,563,112 101,955,776 TOTAL MEDICAL SERVICES 65,524,448 96,563,112 101,955,776 FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION 10,355,379 10,327,130 (2) 11,593,259 11,230,339 0 13,439,665 13,136,691 100,000 TOTAL PUBLIC WORKS 20,682,507 22,823,598 26,676,356 323,592,630 372,102,629 404,047,076 COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL GENERAL FUND 8-5 SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2003/2004 - 2005/2006 FUND/FUNCTIONAL AREA/SUPER DEPT ACTUAL REVISED ADOPTED 2003/2004 2004/2005 2005/2006 SPECIAL REVENUE FUNDS COUNTY ADMINISTRATION COUNTY ADMINISTRATOR FORENSIC SCIENCE CENTER NON DEPARTMENTAL RECORDER TREASURER 738,608 0 500,000 1,336,033 28,110 1,687,000 0 500,000 1,497,127 479,750 2,487,858 0 1,000,000 1,776,976 491,601 TOTAL COUNTY ADMINISTRATION 2,602,751 4,163,877 5,756,435 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY SCHOOL SUPERINTENDENT STADIUM DISTRICT 6,745,183 0 17,413,983 10,787,216 2,409,252 1,630,482 9,652,319 897,093 15,381,804 10,518,681 4,326,673 1,481,654 9,736,368 742,828 11,764,324 14,984,741 4,221,000 1,541,169 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 38,986,116 42,258,224 42,990,430 CLERK OF SUPERIOR COURT COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT SHERIFF SUPERIOR COURT 684,939 5,379,268 168,591 0 2,037 175,525 11,477,197 18,174,260 11,530,233 563,776 9,338,545 445,000 15,000 11,564 390,748 12,311,829 22,269,147 12,878,750 1,002,477 9,743,029 1,431,362 0 9,000 493,260 11,785,145 24,157,914 14,265,537 TOTAL JUSTICE & LAW ENFORCEMENT 47,592,050 58,224,359 62,887,724 PUBLIC HEALTH 23,315,640 24,017,798 25,236,582 TOTAL MEDICAL SERVICES 23,315,640 24,017,798 25,236,582 ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT TRANSPORTATION 4,006,067 983,300 31,579 23,659 7,282,793 0 36,864,918 4,156,270 1,034,625 0 85,000 7,438,339 0 44,758,243 3,892,458 1,300,548 150,000 25,000 9,340,697 8,344,916 42,577,109 TOTAL PUBLIC WORKS 49,192,316 57,472,477 65,630,728 161,688,873 186,136,735 202,501,899 NON DEPARTMENTAL 60,645,611 62,048,033 67,738,662 TOTAL COUNTY ADMINISTRATION 60,645,611 62,048,033 67,738,662 60,645,611 62,048,033 67,738,662 COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES PUBLIC WORKS TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND COUNTY ADMINISTRATION TOTAL DEBT SERVICE FUND 8-6 SUMMARY OF EXPENDITURES BY FUND AND SUPER DEPARTMENT FISCAL YEARS 2003/2004 - 2005/2006 FUND/FUNCTIONAL AREA/SUPER DEPT ACTUAL REVISED ADOPTED 2003/2004 2004/2005 2005/2006 CAPITAL PROJECTS FUNDS PUBLIC WORKS CAPITAL PROJECTS 103,166,637 132,118,337 143,776,950 TOTAL PUBLIC WORKS 103,166,637 132,118,337 143,776,950 103,166,637 132,118,337 143,776,950 ELIMINATIONS KINO COMMUNITY HOSPITAL PIMA HEALTH SYSTEM & SERVICES (5,103,970) 57,204,911 216,879,815 0 0 242,678,167 0 0 269,112,607 TOTAL MEDICAL SERVICES 268,980,756 242,678,167 269,112,607 DEVELOPMENT SERVICES FACILITIES MANAGEMENT SOLID WASTE MANAGEMENT WASTEWATER MANAGEMENT 9,630,673 1,379,978 6,023,999 66,068,097 10,340,976 1,749,511 5,734,559 84,812,599 13,418,511 1,356,340 0 100,470,032 TOTAL PUBLIC WORKS 83,102,747 102,637,645 115,244,883 352,083,503 345,315,812 384,357,490 1,001,177,254 1,097,721,546 1,202,422,077 COMMUNICATIONS RISK MANAGEMENT FLEET SERVICES GRAPHIC SERVICES 1,724,662 15,218,816 13,161,120 1,817,975 2,136,633 18,573,192 11,878,759 1,935,902 2,249,021 17,033,332 13,097,731 1,811,457 TOTAL INTERNAL SERVICE FUNDS 31,922,573 34,524,486 34,191,541 1,033,099,827 1,132,246,032 1,236,613,618 TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS MEDICAL SERVICES PUBLIC WORKS TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-7 SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2003/2004 - 2005/2006 Actual Revised Adopted 2003/2004 2004/2005 2005/2006 193,500,616 10,627,169 4,760,443 783,416 207,160,527 11,173,256 4,281,936 475,597 225,460,347 10,935,941 5,056,928 699,673 209,671,644 223,091,316 242,152,889 BUSINESS LICENSES & PERMITS NON-BUSINESS LICENSES & PERMITS 2,165,430 250 2,259,500 0 2,311,037 0 TOTAL LICENSES AND PERMITS 2,165,680 2,259,500 2,311,037 4,597,549 6,040,447 82,651,532 52,527 23,413,431 2,716,688 585,489 2,739,000 663,606 86,000,000 34,600 23,700,000 2,680,000 642,940 3,026,000 9,764,495 92,708,000 43,600 24,342,270 2,867,600 198,240 120,057,663 116,460,146 132,950,205 4,937,328 3,876,367 951 439,888 6,050,435 806,809 844,718 4,900 88,062 7,084,123 4,645,865 3,529,954 0 428,800 5,976,910 771,155 639,236 5,000 83,000 7,568,061 5,632,137 3,838,247 0 420,000 5,982,162 880,000 603,175 0 83,000 9,040,413 24,133,581 23,647,981 26,479,134 228,285 3,071,974 723,136 211,826 2,794,267 878,001 213,000 3,999,883 1,032,750 4,023,395 3,884,094 5,245,633 530,331 1,040,000 628,510 530,331 1,040,000 628,510 651,316 1,480,679 528,945 1,140,600 1,425,895 1,105,505 2,131,995 1,669,545 2,531,400 1,927 0 0 1,927 0 0 362,716,216 372,052,582 412,298,808 SOURCES OF REVENUE GENERAL FUND PROPERTY TAX REAL PROPERTY TAXES PERSONAL PROPERTY TAXES INTEREST ON DELINQUENT TAX PENALTIES ON DELINQUENT TAX TOTAL PROPERTY TAX LICENSES AND PERMITS INTERGOVERNMENTAL FEDERAL GRANTS AND AID STATE GRANTS AND AID SALES AND USE TAX ALCOHOLIC BEVERAGES AUTO LIEU TAX TRANSIENT LODGING TAX CITY PARTICIPATION TOTAL INTERGOVERNMENTAL CHARGES FOR SERVICES GENERAL GOVERNMENT COURT FEES NOTARY BOND FEES SHERIFF DEPT FEES CORRECTIONAL HOUSING HEALTH FEES RECREATION FEES EMPLOYEE HEALTH PREMIUMS OVERHEAD - GRANTS CONTRIBUTIONS FOR ADMINISTRATIVE OVERHEAD TOTAL CHARGES FOR SERVICES FINES AND FORFEITS SUPERIOR COURT - FINES AND FORFEITS JUSTICE COURTS FINES AND FORFEITS OTHER FINES AND FORFEITS TOTAL FINES AND FORFEITS INTEREST INTEREST TOTAL INTEREST MISCELLANEOUS RENTS AND ROYALTIES OTHER MISCELLANEOUS REVENUE TOTAL MISCELLANEOUS MEMO REVENUE OTHER MISCELLANEOUS REVENUE TOTAL MEMO REVENUE TOTAL GENERAL FUND 8-8 SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2003/2004 - 2005/2006 SOURCES OF REVENUE Actual Revised Adopted 2003/2004 2004/2005 2005/2006 SPECIAL REVENUE FUNDS EMPLOYMENT AND TRAINING INTERGOVERNMENTAL MISCELLANEOUS TOTAL EMPLOYMENT AND TRAINING 16,659,709 128,570 15,983,794 6,000 12,331,607 1,650 16,788,279 15,989,794 12,333,257 2,001,661 1,595,468 17,775 18,540 11,944 16,947 1,916,910 1,627,043 14,300 0 10,000 13,345 1,969,055 1,351,395 0 0 14,000 150 3,662,335 3,581,598 3,334,600 2,101,802 11,739,073 2,086,585 191,543 588 111,325 2,178,376 12,273,089 1,942,110 162,993 0 70,866 2,480,830 11,557,258 2,223,590 205,801 0 52,460 16,230,916 16,627,434 16,519,939 15,984,177 546,791 1,901 70,989 27,675 17,264,169 2,545 0 120,000 17,000 19,720,839 31,700 0 100,000 22,000 16,631,533 17,403,714 19,874,539 283,157 295,639 53,344,822 617,521 326,247 1,309,979 2,376 0 260,000 54,284,035 425,000 350,000 389,743 0 0 285,000 56,135,693 510,500 300,000 194,700 0 56,179,741 55,708,778 57,425,893 48,393,590 6,284,283 777,424 345,209 9,112,358 950 55,237,562 6,237,270 710,000 183,322 7,529,894 0 55,173,999 6,222,670 710,500 282,682 7,810,888 0 64,913,814 69,898,048 70,200,739 0 0 0 0 1,090,000 5,330,000 ENVIRONMENTAL QUALITY LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL ENVIRONMENTAL QUALITY PUBLIC HEALTH LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL PUBLIC HEALTH REGIONAL FLOOD CONTROL DISTRICT TAXES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL REGIONAL FLOOD CONTROL DISTRICT TRANSPORTATION SPECIAL ASSESSMENT LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL TRANSPORTATION OTHER SPECIAL REVENUE FUNDS AND GRANTS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS MEMO REVENUE TOTAL OTHER SPECIAL REVENUE FUNDS AND GRANTS SOLID WASTE MANAGEMENT INTERGOVERNMENTAL CHARGES FOR SERVICES 8-9 SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2003/2004 - 2005/2006 SOURCES OF REVENUE INTEREST MISCELLANEOUS TOTAL SOLID WASTE MANAGEMENT Actual Revised Adopted 2003/2004 2004/2005 2005/2006 0 0 0 0 40,000 86,000 0 0 6,546,000 11,073,514 5,734 73,713 (28) 11,742,991 2,000 0 0 14,984,741 2,000 100,000 0 11,152,933 11,744,991 15,086,741 1,702,414 0 960,651 1,615,000 0 1,078,832 1,740,000 20,000 1,061,263 2,663,065 2,693,832 2,821,263 188,222,616 193,648,189 204,142,971 42,797,675 222,452 22,360 299,563 6,015 45,149,416 606,177 4,800 304,200 0 42,973,572 290,801 7,500 304,200 0 43,348,065 46,064,593 43,576,073 16,855,166 9,536,768 996,627 1,642,147 18,887,581 2,492,520 2,000,000 63,755 14,997,572 7,235,700 581,423 1,334,255 29,030,708 23,443,856 24,148,950 4,398,380 226,309,860 369,180 181,297 4,080,802 239,647,160 375,000 109,731 4,307,830 264,694,314 457,954 16,300 231,258,717 244,212,693 269,476,398 8,202,988 3,621,562 5,000 84,034 163,406 7,450,481 2,986,566 0 75,000 155,540 10,050,279 3,824,082 0 116,396 184,887 12,076,990 10,667,587 14,175,644 22,098 1,866,254 82,020,165 48,548 253,134 16,700 2,036,262 82,205,147 58,800 158,467 0 541,300 99,044,502 58,800 100,194 COUNTY FREE LIBRARY TAXES INTERGOVERNMENTAL INTEREST MISCELLANEOUS TOTAL COUNTY FREE LIBRARY STADIUM DISTRICT INTERGOVERNMENTAL INTEREST MISCELLANEOUS TOTAL STADIUM DISTRICT TOTAL SPECIAL REVENUE FUNDS DEBT SERVICE FUND TAXES SPECIAL ASSESSMENT INTERGOVERNMENTAL INTEREST MISCELLANEOUS TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS MEDICAL SERVICES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL MEDICAL SERVICES DEVELOPMENT SERVICES LICENSES AND PERMITS CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS TOTAL DEVELOPMENT SERVICES WASTEWATER MANAGEMENT LICENSES AND PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST 8-10 SUMMARY OF REVENUES BY FUND AND CATEGORY FISCAL YEARS 2003/2004 - 2005/2006 SOURCES OF REVENUE MISCELLANEOUS MEMO REVENUE Actual Revised Adopted 2003/2004 2004/2005 2005/2006 1,089,925 22,213,973 128,988 20,000,000 10,068 20,000,000 107,514,097 104,604,364 119,754,864 41,679 1,460,027 27,500 1,434,940 10,000 1,493,040 TOTAL PARKING GARAGES 1,501,706 1,462,440 1,503,040 TOTAL ENTERPRISE FUNDS 352,351,510 360,947,084 404,909,946 TOTAL REVENUES 975,669,115 996,156,304 1,089,076,748 1,424,807 9,541 35,059 2,161,724 7,500 0 2,219,309 7,500 0 1,469,407 2,169,224 2,226,809 16,413 12,034,694 32,733 798,946 231,512 39,800 12,271,276 35,000 682,546 0 37,000 12,927,856 30,000 526,555 224,255 13,114,298 13,028,622 13,745,666 1,539,738 35,408 1,463,577 2,000 1,490,270 0 1,575,146 1,465,577 1,490,270 150,000 15,322,748 503,540 451,328 0 15,553,493 500,000 0 0 13,799,503 500,000 0 TOTAL RISK MANAGEMENT 16,427,616 16,053,493 14,299,503 TOTAL INTERNAL SERVICE FUNDS 32,586,467 32,716,916 31,762,248 1,008,255,582 1,028,873,220 1,120,838,996 TOTAL WASTEWATER MANAGEMENT PARKING GARAGES INTEREST MISCELLANEOUS THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL COMMUNICATIONS FLEET SERVICES INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS MEMO REVENUE TOTAL FLEET SERVICES GRAPHIC SERVICES CHARGES FOR SERVICES MISCELLANEOUS TOTAL GRAPHIC SERVICES RISK MANAGEMENT INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS TOTAL ALL FUNDS 8-11 SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2003/2004 - 2005/2006 ACTUAL EXPENDITURES/ EXPENSES 2003/2004 REVISED EXPENDITURES/ EXPENSES 2004/2005 ADOPTED EXPENDITURES/ EXPENSES 2005/2006 6,680,477 1,348,965 1,112,300 3,055,829 1,102,035 4,288,525 2,062,116 2,128,416 5,110,436 77,107,560 1,008,995 3,228,186 1,977,221 7,133,405 1,460,789 1,206,741 3,857,213 2,485,927 4,462,842 2,023,034 2,320,233 5,463,789 81,240,112 1,307,571 3,706,892 2,621,760 7,867,912 1,608,925 1,266,838 3,814,429 5,375,964 5,806,229 2,202,287 2,443,825 5,876,520 81,110,676 1,390,104 4,324,916 2,761,534 110,211,061 119,290,308 125,850,159 9,339,206 581,388 20,743,026 10,748,518 418,373 383,865 4,642,712 31,958,368 9,616,807 1,869,537 97,931,750 36,406,248 9,752,612 754,063 25,440,947 11,448,450 534,308 403,533 5,240,507 33,371,402 7,820,809 2,079,965 106,647,827 39,118,786 11,000,470 821,924 27,053,926 14,682,055 579,037 423,753 6,004,263 34,878,022 9,804,274 2,251,486 117,354,811 42,796,112 224,639,798 242,613,209 267,650,133 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT 0 6,745,183 8,960,717 20,718,458 10,787,216 0 3,519,288 1,630,482 779,975 13,980,391 4,918,449 18,862,257 10,518,681 1,473,115 5,492,373 1,481,654 636,636 13,926,165 5,272,033 17,612,998 14,984,741 1,820,031 5,494,130 1,541,169 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 52,361,344 57,506,895 61,287,903 ELIMINATIONS INSTITUTIONAL HEALTH KINO COMMUNITY HOSPITAL PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH (5,103,970) 65,524,448 57,204,911 216,879,815 23,315,640 0 96,563,112 0 242,678,167 24,017,798 0 101,955,776 0 269,112,607 25,236,582 TOTAL MEDICAL SERVICES 357,820,844 363,259,077 396,304,965 103,166,637 9,630,673 4,006,067 12,718,657 10,358,709 23,657 7,282,793 132,118,337 10,340,976 4,156,270 14,377,395 11,230,339 85,000 7,438,339 143,776,950 13,418,511 3,892,458 16,096,553 13,286,691 125,000 9,340,697 FUNCTIONAL AREA/SUPER DEPT. COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER TOTAL COUNTY ADMINISTRATION JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT COMMUNITY & ECONOMIC DEVELOPMENT MEDICAL SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT 8-12 SUMMARY OF EXPENDITURES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2003/2004 - 2005/2006 FUNCTIONAL AREA/SUPER DEPT. ACTUAL EXPENDITURES/ EXPENSES 2003/2004 REVISED EXPENDITURES/ EXPENSES 2004/2005 ADOPTED EXPENDITURES/ EXPENSES 2005/2006 6,023,999 36,864,918 66,068,097 5,734,559 44,758,243 84,812,599 8,344,916 42,577,109 100,470,032 256,144,207 315,052,057 351,328,917 1,001,177,254 1,097,721,546 1,202,422,077 SOLID WASTE MANAGEMENT TRANSPORTATION WASTEWATER MANAGEMENT TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS COMMUNICATIONS 1,724,662 2,136,633 2,249,021 RISK MANAGEMENT 15,218,816 18,573,192 17,033,332 FLEET SERVICES 13,161,120 11,878,759 13,097,731 1,817,975 1,935,902 1,811,457 31,922,573 34,524,486 34,191,541 1,033,099,827 1,132,246,032 1,236,613,618 GRAPHIC SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note: The Information Technology totals above, under COUNTY ADMINISTRATION, are shown exclusive of the Communications Department budget which is listed under INTERNAL SERVICE FUNDS. These amounts are broken out for this summary. They are combined; however, in the Information Technology Department Summary by Program on page 10-56. 8-13 SUMMARY OF REVENUES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2003/2004 - 2005/2006 ACTUAL REVENUES 2003/2004 FUNCTIONAL AREA/SUPER DEPT. REVISED REVENUES 2004/2005 ADOPTED REVENUES 2005/2006 COUNTY ADMINISTRATION ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER (774) (572) 10,318 284,857 564,770 72,529 779,309 19,185 239,989 381,543,787 76 5,011,941 100,185 6,000 0 10,000 1,070,000 600,000 48,000 760,955 9,350 620,583 395,511,127 0 4,544,000 107,850 6,000 0 10,000 0 4,262,000 48,000 891,500 3,850 589,900 425,184,533 0 5,004,400 111,150 TOTAL COUNTY ADMINISTRATION 388,625,600 403,287,865 436,111,333 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 3,292,346 396,179 9,894,238 478,522 294,909 248,568 4,689,532 12,568,806 799,901 465,005 23,591,440 13,028,020 3,073,402 325,618 7,890,392 155,000 262,225 217,343 4,459,803 12,648,204 578,000 446,120 26,712,538 11,668,587 3,447,797 382,500 7,953,038 337,000 262,225 217,113 6,323,854 12,072,467 648,000 446,120 27,461,929 12,692,044 TOTAL JUSTICE & LAW ENFORCEMENT 69,747,466 68,437,232 72,244,087 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT STADIUM DISTRICT 0 6,795,716 473,475 16,788,279 11,152,933 0 2,434,559 2,663,065 0 8,307,159 1,106,429 15,092,701 11,744,991 0 4,421,873 2,693,832 0 8,394,938 1,025,699 12,393,258 15,086,741 0 4,334,200 2,821,263 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 40,308,027 43,366,985 44,056,099 ELIMINATIONS INSTITUTIONAL HEALTH KINO COMMUNITY HOSPITAL PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH (5,103,970) 358,447 26,281,236 210,081,451 16,230,916 0 69,765 0 244,212,693 16,627,434 0 69,765 0 269,476,398 16,519,939 TOTAL MEDICAL SERVICES 247,848,080 260,909,892 286,066,102 29,030,708 12,076,990 3,662,335 3,143,605 900,716 217 16,631,533 6,085,253 23,443,856 10,667,587 3,581,598 3,583,270 1,161,163 0 17,403,714 5,650,762 24,148,950 14,175,644 3,334,600 4,516,474 821,663 500 19,874,539 6,546,000 JUSTICE & LAW ENFORCEMENT COMMUNITY & ECONOMIC DEVELOPMENT MEDICAL SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT 8-14 SUMMARY OF REVENUES BY FUNCTIONAL AREA AND SUPER DEPARTMENT FISCAL YEARS 2003/2004 - 2005/2006 ACTUAL REVENUES 2003/2004 FUNCTIONAL AREA/SUPER DEPT. REVISED REVENUES 2004/2005 ADOPTED REVENUES 2005/2006 TRANSPORTATION WASTEWATER MANAGEMENT 56,179,741 101,428,844 55,708,778 98,953,602 57,425,893 119,754,864 TOTAL PUBLIC WORKS 229,139,942 220,154,330 250,599,127 TOTAL ALL FUNCTIONAL AREAS 975,669,115 996,156,304 1,089,076,748 Internal Service Funds -- Informational Purposes Only INTERNAL SERVICE FUNDS COMMUNICATIONS 1,469,407 2,169,224 2,226,809 RISK MANAGEMENT 16,427,616 16,053,493 14,299,503 FLEET SERVICES 13,114,298 13,028,622 13,745,666 1,575,146 1,465,577 1,490,270 32,586,467 32,716,916 31,762,248 1,008,255,582 1,028,873,220 1,120,838,996 GRAPHIC SERVICES TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS Note: The Wastewater Management totals above, under PUBLIC WORKS, do not include Solid Waste Management as it is listed separately. Prior to becoming a special revenue fund in fiscal year 2005/2006, Solid Waste Management was in the Wastewater Management Enterprise Fund. The Wastewater Management revenue totals on pages 8-10 and 9-28 include Solid Waste Management in fiscal years 2003/2004 and 2004/2005 only. 8-15 Pima County FY 2005/06 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES GENERAL FUND ASSESSOR BOARD OF SUPERVISORS CLERK OF SUPERIOR COURT CLERK OF THE BOARD COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SERVICES CONSTABLES CONTINGENCY CONTRACT ATTORNEYS COUNTY ADMINISTRATOR COUNTY ATTORNEY ECONOMIC DEVELOPMENT & TOURISM ELECTIONS FACILITIES MANAGEMENT FINANCE FORENSIC SCIENCE CENTER GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES HUMAN RESOURCES INDIGENT DEFENSE INFORMATION TECHNOLOGY INSTITUTIONAL HEALTH JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT NATURAL RESOURCES, PARKS & RECREATION NON DEPARTMENTAL OFFICE OF COURT APPOINTED COUNSEL PROCUREMENT PUBLIC FIDUCIARY PUBLIC WORKS ADMINISTRATION RECORDER SCHOOL SUPERINTENDENT SHERIFF SUPERIOR COURT SUPERIOR COURT MANDATED SERVICES TREASURER TOTAL GENERAL FUND 7,304,267 1,403,524 9,541,277 924,886 490,027 677,968 2,644,285 1,452,646 731,126 1,179,870 15,459,176 163,814 1,665,964 8,324,983 5,108,075 1,794,191 114,167 29,141 84,712 25,906 16,000 37,311 359,221 44,165 9,542 34,795 467,425 6,350 116,300 830,456 74,386 75,906 449,478 170,260 372,004 303,167 124,009 3,466,418 1,434,998 4,351,863 81,256 3,284,347 9,138,983 111,906 1,220,011 1,641,367 757,200 3,677,347 590,768 327,390 6,000 12,879 6,600 8,100 90,701 2,092,513 164,285 8,500 2,836,500 54,241 33,000 4,800 552,638 3,047,760 1,941,512 11,781,797 4,046,626 1,160,657 447,381 368,108 4,759,989 19,564,245 9,091,806 136,517 642,289 1,314,112 1,982,050 100,000 1,765,727 898,170 76,725,819 23,068,985 1,875,047 220,536,916 40,630 447,564 270,316 40,070 8,967 4,188 84,752 928,795 854,696 6,867 42,485 20,322 52,802 71,867 27,050 4,765,902 530,638 9,929 127,715 500,000 436,683 964,097 1,191,633 100,755,049 122,689 42,457 665,262 2,592,137 2,727,828 3,310,877 16,135 33,507 249,114 (52,802) 710,346 327,910 11,455,176 3,291,267 1,565,156 256,971 10,661,338 162,664,264 25,000 57,235 367,945 1,000 7,700 462,361 20,000 250,000 64,600 10,200 4,491,647 5,692,911 7,867,912 1,608,925 9,997,993 1,266,838 636,636 4,189,797 4,529,205 5,848,674 821,924 5,376,860 9,138,983 1,326,571 17,310,897 1,820,031 5,375,964 13,439,665 5,806,229 2,202,287 3,047,760 500,000 2,443,825 13,250,693 5,876,520 101,955,776 579,037 414,753 5,511,003 23,092,877 13,136,691 3,447,394 665,291 1,390,104 2,251,486 100,000 2,547,940 1,273,130 93,196,897 26,955,490 1,575,085 2,269,933 404,047,076 SPECIAL REVENUE FUNDS EMPLOYMENT AND TRAINING EMPLOYMENT & TRAINING PIMA VOCATIONAL HIGH SCHOOL 2,803,944 578,374 104,790 31,071 8,853,790 125,883 1,800 7,500 11,764,324 742,828 EMPLOYMENT AND TRAINING 3,382,318 135,861 8,979,673 9,300 12,507,152 1,275,484 612,765 72,928 35,670 1,289,015 433,196 80,300 93,100 2,717,727 1,174,731 1,888,249 108,598 1,722,211 173,400 3,892,458 4,091,429 167,765 4,963,303 118,200 9,340,697 ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY ENVIRONMENTAL QUALITY GRANTS ENVIRONMENTAL QUALITY REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT 8-16 Pima County FY 2005/06 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS REGIONAL FLOOD CONTROL DISTRICT PUBLIC HEALTH PUBLIC HEALTH PUBLIC HEALTH GRANTS PUBLIC HEALTH SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES 4,091,429 167,765 4,963,303 118,200 9,340,697 11,063,063 5,265,560 1,119,855 424,294 2,314,323 4,784,221 188,666 76,600 14,685,907 10,550,675 16,328,623 1,544,149 7,098,544 265,266 25,236,582 TRANSPORTATION TRANSPORTATION 18,436,651 2,277,972 20,318,379 1,544,107 42,577,109 TRANSPORTATION 18,436,651 2,277,972 20,318,379 1,544,107 42,577,109 939,681 19,400 78,620 30,580 16,995 703,431 44,480 1,054,696 30,580 824,801 2,161 488,822 22,647 241,036 113,500 3,550 616,524 5,220 7,286,368 2,057,858 430,000 2,957,413 4,384,556 897,111 1,000,000 1,000,000 25,000 1,371,362 9,000 450,000 43,260 11,227,362 515,383 42,400 20,000 1,450,000 95,000 55,000 40,000 1,300,548 1,776,976 4,221,000 896,699 400,000 500,000 18,775,594 550,107 2,535,514 500,000 120,350 663,436 230,173 9,019,457 15,095 2,935,915 OTHER SPECIAL REVENUE FUNDS CO ATTY BAD CHECK PROGRAM CO ATTY C.O.T. CONSUMER PROTECTION CO ATTY FILL THE GAP CO ATTY VICTIM RESTITUTION CO ATTY VICTIM WITNESS COMP COC CHILD SUPPORT INCENTIVE COC DOCUMENT STORAGE & RETRIEVAL COC LOCAL COURT AUTOMATION FUND COC SPOUSAL MAINTENANCE ENFORCEMENT COC TIME PAY FEES COC VICTIM LOCATION FUND COMMUNITY SERVICES GRANTS COUNTY ADMINISTRATION SPECIAL PROGRAMS COUNTY ADMINISTRATOR GRANTS COUNTY ATTORNEY GRANTS COUNTY LAW ENFORCEMENT ANTIRACKETEERING COURTS FILL THE GAP EMPLOYEE BENEFIT LIABILITY FUND HOUSING TRUST FUND IMPROVEMENT DISTRICTS FORMATION FUND INDIGENT DEFENSE FILL THE GAP JC GV TIME PAY FEES JC TUCSON TIME PAY FEES JUSTICE COURTS TUCSON GRANTS JUVENILE COURT GRANTS JUVENILE PROBATION SERVICES JUVENILE VICTIM RESTITUTION LEGAL DEFENDER TRAINING FUND NEIGHBORHOOD CONSERVATION PARKS & RECREATION GRANTS PARKS SPECIAL PROGRAMS PUBLIC DEFENDER TRAINING FUND PUBLIC WORKS BUILDING RECORDER DOC STORAGE & RETRIEVAL SCHOOL RESERVE FUND SHERIFF COMMISSARY OPERATIONS SHERIFF CRIMINAL JUSTICE ENHANCEMENT SHERIFF FEDERAL RICO FUND SHERIFF GRANTS SHERIFF INMATE WELFARE FUND SHERIFF MANTIS ANTIRACKETEERING SHERIFF STATE RICO FUND SUPERIOR COURT CHILD SUPPORT VISITATION SUPERIOR COURT CONCILIATION SUPERIOR COURT COUNTY LAW LIBRARY SUPERIOR COURT GRANTS SUPERIOR COURT PROBATE SUPERIOR COURT PROBATION SERVICES 77,721 22,647 4,220 581,911 76,890 2,161 411,101 4,500 3,500 2,050 14,500 1,000 10,768 174,500 20,000 1,500 65,000 62,036 468,000 6,688,889 4,800 12,676 335,700 9,233 430,000 506,995 3,300,551 30,107 90,000 69,024 2,057,858 2,398,742 643,305 829,471 1,000,000 39,000 105,000 28,300 1,000,000 25,000 43,260 6,312,314 487,713 300,000 7,000 70,000 1,071,362 2,000 95,000 35,073 4,879,975 27,670 42,400 20,000 285,000 1,450,000 95,000 66,004 575,396 24,700 92,500 270,599 541,300 100,000 2,941,422 71,107 252,062 184,000 482,634 15,677 223,873 25,000 300 4,872 8,257,140 2,787,264 8-17 55,000 40,000 1,209,844 579,000 4,221,000 84,800 200,000 500,000 15,193,627 195,000 2,535,514 500,000 120,350 165,125 6,300 737,317 14,795 143,779 530,080 100,000 388,483 100,000 Pima County FY 2005/06 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SUPERIOR CRT LOCAL COURT AUTOMATION FUND TAXPAYER INFORMATION FUND OTHER SPECIAL REVENUE FUNDS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY 37,000 118,000 229,000 16,100 364,401 111,100 OTHER TOTAL EXPENDITURES 384,000 491,601 29,520,982 2,387,264 45,862,263 2,667,648 SOLID WASTE MANAGEMENT SOLID WASTE MANAGEMENT TIRE FUND 2,384,935 64,590 547,800 3,834,183 1,065,410 392,998 55,000 7,159,916 1,185,000 SOLID WASTE MANAGEMENT 2,449,525 547,800 4,899,593 447,998 8,344,916 COUNTY FREE LIBRARY COUNTY FREE LIBRARY 96,923 10,800 12,823,400 COUNTY FREE LIBRARY 96,923 10,800 12,823,400 0 STADIUM DISTRICT STADIUM DISTRICT 525,924 200,029 787,716 27,500 1,541,169 STADIUM DISTRICT 525,924 200,029 787,716 27,500 1,541,169 7,380,238 107,455,082 5,253,419 TOTAL SPECIAL REVENUE FUNDS 76,720,624 3,638,918 84,077,075 2,053,618 14,984,741 2,053,618 14,984,741 5,692,536 202,501,899 67,738,662 67,738,662 67,738,662 67,738,662 DEBT SERVICE FUND DEBT SERVICE TOTAL DEBT SERVICE FUND CAPITAL PROJECTS FUNDS CAPITAL PROJECTS 432,326 7,050 129,765 143,207,809 143,776,950 432,326 7,050 129,765 143,207,809 143,776,950 DEVELOPMENT SERVICES DEVELOPMENT SERVICES 8,909,874 274,864 4,056,485 177,288 13,418,511 DEVELOPMENT SERVICES 8,909,874 274,864 4,056,485 177,288 13,418,511 35,832,595 1,902,357 226,991,725 4,307,830 78,100 264,804,777 4,307,830 MEDICAL SERVICES 35,832,595 1,902,357 231,299,555 78,100 269,112,607 PARKING GARAGES PARKING GARAGES 162,148 20,554 1,169,128 4,510 1,356,340 PARKING GARAGES 162,148 20,554 1,169,128 4,510 1,356,340 WASTEWATER MANAGEMENT WASTEWATER GRANTS WASTEWATER MANAGEMENT 95,965 28,391,982 5,640 7,467,333 443,815 47,538,904 5,300 687,178 15,833,915 550,720 99,919,312 WASTEWATER MANAGEMENT 28,487,947 7,472,973 47,982,719 692,478 15,833,915 100,470,032 73,392,564 9,670,748 284,507,887 952,376 15,833,915 384,357,490 TOTAL CAPITAL PROJECTS FUNDS ENTERPRISE FUNDS MEDICAL SERVICES PIMA HEALTH SYSTEM & SERVICES PIMA HEALTH SYSTEM GRANTS TOTAL ENTERPRISE FUNDS TOTAL EXPENDITURES/EXPENSES 371,082,430 8-18 27,719,374 554,756,998 153,905,251 94,958,024 1,202,422,077 Pima County FY 2005/06 Adopted Budget SUMMARY OF EXPENDITURES BY FUND AND OBJECT: DEPARTMENT FUND/DEPARTMENTS SERVICES PERSONAL AND OTHER CAPITAL SERVICES SUPPLIES CHARGES OUTLAY OTHER TOTAL EXPENDITURES INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS FLEET SERVICES GRAPHIC SERVICES RISK MANAGEMENT 629,077 3,192,674 1,033,026 2,051,359 169,155 4,955,232 221,070 150,125 1,450,789 4,917,925 557,361 14,826,849 TOTAL INTERNAL SERVICE FUNDS 6,906,136 5,495,582 21,752,924 TOTAL ALL FUNDS 377,988,566 8-19 4,999 2,249,021 13,097,731 1,811,457 17,033,332 36,899 34,191,541 33,214,956 576,509,922 153,942,150 94,958,024 1,236,613,618 31,900 SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2003/2004 - 2005/2006 ADOPTED REVISED ADOPTED 2003/2004 2004/2005 2005/2006 ASSESSOR BOARD OF SUPERVISORS CLERK OF THE BOARD COUNTY ADMINISTRATOR ELECTIONS FINANCE FORENSIC SCIENCE CENTER HUMAN RESOURCES INFORMATION TECHNOLOGY NON DEPARTMENTAL PROCUREMENT RECORDER TREASURER 152.3 24.1 19.0 40.8 12.0 77.1 24.0 43.0 69.5 0.0 28.0 41.0 44.0 152.0 22.9 19.0 37.2 12.0 82.7 24.0 44.0 69.5 0.0 30.0 64.0 44.0 161.0 23.2 19.0 16.2 15.5 95.8 25.0 42.5 100.5 0.0 30.0 57.0 41.0 TOTAL COUNTY ADMINISTRATION 574.8 601.2 626.8 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM SCHOOL SUPERINTENDENT 0.0 25.6 109.5 185.5 1.0 0.0 15.6 6.4 18.3 84.0 144.5 1.0 2.0 15.5 8.0 22.1 76.6 105.6 1.0 2.0 15.9 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 337.3 271.7 231.1 CLERK OF SUPERIOR COURT CONSTABLES COUNTY ATTORNEY INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL PUBLIC FIDUCIARY SHERIFF SUPERIOR COURT 232.2 9.6 393.2 162.6 8.8 8.5 96.5 558.4 0.0 33.4 1,184.7 637.1 228.0 11.2 395.2 156.6 8.8 8.5 97.3 560.1 0.0 33.5 1,300.0 630.6 219.5 12.7 404.2 177.5 9.8 8.5 107.0 565.3 10.0 35.3 1,328.7 647.2 TOTAL JUSTICE & LAW ENFORCEMENT 3,324.9 3,429.7 3,525.7 12.0 774.1 916.0 352.5 13.0 0.0 894.0 354.8 18.0 0.0 939.9 358.3 2,054.6 1,261.8 1,316.2 7.0 158.5 65.0 116.0 213.7 30.7 0.0 7.0 161.5 60.6 142.9 227.5 32.7 54.0 7.3 170.0 53.9 157.7 246.9 32.5 60.8 FUNCTIONAL AREA/SUPER DEPARTMENT COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES INSTITUTIONAL HEALTH KINO COMMUNITY HOSPITAL PIMA HEALTH SYSTEM & SERVICES PUBLIC HEALTH TOTAL MEDICAL SERVICES PUBLIC WORKS CAPITAL PROJECTS DEVELOPMENT SERVICES ENVIRONMENTAL QUALITY FACILITIES MANAGEMENT NATURAL RESOURCES, PARKS & RECREATION PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT 8-20 SUMMARY OF ADOPTED FULL TIME EQUIVALENT POSITIONS FISCAL YEARS 2003/2004 - 2005/2006 ADOPTED REVISED ADOPTED 2003/2004 2004/2005 2005/2006 52.5 447.1 558.5 48.8 422.2 506.5 52.5 417.5 531.8 TOTAL PUBLIC WORKS 1,649.0 1,663.9 1,730.8 TOTAL FUNCTIONAL AREAS 7,940.5 7,228.4 7,430.5 9.0 55.5 24.0 19.0 10.0 56.0 25.0 19.0 11.0 59.5 20.5 18.0 107.5 110.0 109.0 8,048.0 7,338.4 7,539.6 FUNCTIONAL AREA/SUPER DEPARTMENT SOLID WASTE MANAGEMENT TRANSPORTATION WASTEWATER MANAGEMENT INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INTERNAL SERVICE FUNDS COMMUNICATIONS FLEET SERVICES GRAPHIC SERVICES RISK MANAGEMENT TOTAL INTERNAL SERVICE FUNDS TOTAL ALL FUNDS 8-21 8-22 Transportation TR-93-002 Veterans Memorial Overpass TR-93-011 Wetmore Rd and Ruthrauff Rd, La Cholla Blvd to Fairview TR-94-006 Silverbell Rd at Blanco/ Brawley Washes TR-96-003 River Rd at Ventana Wash TR-97-013 Alvernon Way, Ft Lowell Road to River Road TR-97-018 Cortaro Farms Road, Union Pacific RR Crossing to Thornydale Rd TR-97-019 Craycroft Road, River Road to Sunrise Drive TR-97-026 La Canada: River Rd to Ina Road TR-97-033 Colossal Cave Rd: Acacia School to Old Vail Road TR-97-034 Valencia Road, Mark Road to Camino De La Tierra TR-97-041 Twin Peaks: Sidewinder Rd - Marana Town Limits TR-97-047 Thornydale Road, Cortaro Farms Road to Linda Vista Boulevard TR-97-050 Madera Canyon Road at Medium Wash TR-97-051 Madera Canyon Road at Florida Canyon Wash TR-97-054 Aviation/ Golf Links Bike Path Connection TR-98-001 River Road, Campbell Avenue to Alvernon Way TR-98-002 Magee Road, La Cañada Drive to Oracle Road TR-98-003 Orange Grove Road at Geronimo Wash Facilities Management FM-95-011 Improve Disabled Access FM-95-027 Fire Sprinkler/Asbestos Removal - Legal Services Building FM-95-055 Downtown Complex FM-97-004 Sheriff Maximum Security Detention FM-97-010 City of Tucson Midtown Library FM-97-012 Marana Library Expansion FM-97-019 Kino Hospital Repair FM-02-005 Forensic Science Center Expansion FM-03-001 Flowing Wells Community Center FM-04-002 97 East Congress Street Building FM-04-201 Kino Public Health Center FM-04-202 Psychiatric Hospital FM-04-203 Theresa Lee Health Clinic FM-04-204 Animal Care Center FM-04-205 Roy Place Commercial Bldg Restoration FM-04-206 Green Valley Performing Arts Center Phase 2 FM-04-207 Mt. Lemmon Community Center FM-04-208 Amado Food Bank Kitchen FM-04-212 Arizona Sonora Desert Museum - Auditorium FM-04-213 Arizona Sonora Desert Museum - Gray Water FM-04-214 Pima Air and Space Museum - Hangar FM-04-301 Regional Public Safety Communications System FM-04-302 Justice Court/Municipal Court Complex FM-04-303 Rehabilitation of Old Courthouse FM-04-304 Corrections Jail Security Project FM-04-305 Interagency Victim Advocacy Center FM-04-306 Juvenile Court Build-Out FM-04-444 Marana Continental Ranch New Library FM-04-445 Oro Valley Library Expansion FM-04-446 Wilmot Branch Library FM-05-001 WIC Program Modular Building Facilities Management Totals: Department/Program 501,553 1,845,891 217,853 937,552 385,267 375,168 21,946 11,262,060 787,816 67,340 23,854,181 22,618,753 419,396 623,832 3,032,667 6,764,742 1,945,007 $63,682,556 404,444 250,600 107,141 139,000 654 52,054 1,027,516 5,000 766,820 12,000 11,000 2,000 60,000 138,000 1,111 805,629 4,605,162 3,525,889 39,431,362 1,099,765 422 8,201,739 2,800,001 235,247 Prior Years Expenditures 10,010,000 3,076,200 86,600 9,166,618 1,817,100 443,000 14,259,700 524,000 $29,336,350 3,816,000 1,494,584 5,000 1,452,000 3,000,000 2,718,000 800,000 300,000 8,777,606 3,645,000 20,000 2,935,000 110,753 262,407 FY 2006/07 4,095,200 4,759,000 7,488,000 155,000 254,000 1,743,000 2,995,619 1,253,100 415,000 $34,159,949 1,100,972 2,000 1,892,859 545,000 1,100,000 995,000 200,000 999,346 936,000 4,050,000 1,144,000 198,889 692,554 60,000 229,000 400,000 15,455,574 848,000 10,000 63,000 294,371 489,000 1,055,147 84,002 900,235 FY 2005/06 Adopted 2,060,000 2,662,000 78,200 4,992,000 $35,751,000 1,302,000 169,000 15,000,000 11,500,000 740,000 7,010,000 30,000 FY 2007/08 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Years 2005/06 - 2009/10 and Beyond 1,132,660 5,850,000 $36,369,000 2,300,000 287,000 15,000,000 18,095,000 485,000 202,000 FY 2008/09 3,000,000 6,347,100 303,000 $41,684,000 3,398,000 1,304,000 15,000,000 20,255,000 1,727,000 FY 2009/10 9,613,900 7,519,558 10,800,208 1,262,200 1,357,700 20,700,000 4,137,000 2,230,500 4,492,168 $71,214,408 44,559,946 18,072,484 4,500,000 0 3,982,400 99,578 Beyond 26,849,800 23,871,853 2,649,896 5,419,000 8,944,967 26,825,842 23,770,907 26,371,000 4,892,553 15,658,891 7,737,411 14,737,760 1,647,467 1,732,868 108,546 23,504,878 10,401,716 1,200,000 1,100,000 5,094,162 4,843,443 39,515,364 2,000,000 100,000 8,894,293 2,860,001 575,000 400,000 25,000,000 12,000,000 2,000,000 3,000,000 800,000 4,000,000 1,000,000 300,000 1,000,000 200,000 1,000,000 92,000,000 76,000,000 4,500,000 3,000,000 6,000,000 2,000,000 4,500,000 1,100,000 7,000,000 415,000 $312,197,263 Total 8-23 La Cañada Drive, Ina Road to Lambert Lane Country Club Road, 36th Street to Milbur Interstate 19 Southbound Frontage Rd at Continental Rd Houghton Road, Golf Links Road to Interstate 10 Tanque Verde Road, Catalina Highway to Houghton Road Kolb Road, Sabino Canyon Road to Sunrise Drive Camino del Sol/West Parkway, Continental Rd to Duval Mine Rd Interstate-19 Northbound Frontage Rd, Canoa TI to Continental TI Grant Road, Oracle Road to Park Avenue Neighborhood Transportation Improvements S. 12th Ave, 38th Street to Los Reales Orange Grove Road, Thornydale Road to Oracle Road La Cholla Boulevard, River Road to Magee Road Sunrise Drive, Craycroft Road to Kolb Road Duval Mine Road, La Cañada Drive to Abrego Drive Valencia Road, Mission Road to Interstate-19 Kinney Road, Ajo Way to Bopp Road La Cañada/Las Quintas Highway Drainage Improvements Palo Verde Rd, I-10 to Veterans Memorial Interchange Old Tucson-Nogales Highway-Summit Neighborhood Mt. Lemmon Shuttle Broadway Boulevard, Euclid Avenue to Campbell Safety Improvements La Cholla Boulevard, Interstate-10 to River Road Mainsail Boulevard and Twin Lakes Dr, Twenty-Seven Wash Abrego Drive at Interstate-19 Northbound Frontage Road Speedway Boulevard: Camino Seco to Houghton Road Catalina Highway, Tanque Verde Road to Houghton Road Camino del Sol, Continental Rd to Ocotillo Wash Drexel Road, Tucson Boulevard to Alvernon Way Magee/Cortaro Farms Rd: Thornydale to La Canada Colossal Cave Road: Camino Loma Alta to Vail Road Pelican Crossing: 6th Avenue at 26th Street Edwin Road Hayhook Ranch Road Improvement District Dodge Blvd: Ft Lowell Rd to River Rd Bike Lanes and Sidewalks Kino Parkway Overpass at 22nd Street Houghton Road and Sahuarita Road Transportation Overlay Project Transportation Totals: Regional Flood Control District FC-87-001 Agua Caliente Wash at Tanque Verde Road FC-87-046 Floodprone Land Acquisition Program FC-92-004 Highlands Wash FC-92-005 Arroyo Chico Detention Basin (USACOE) FC-93-004 Santa Cruz River Bank Stabilization: Grant to Ft. Lowell FC-97-009 Tanque Verde Creek: Sabino Canyon to Craycroft (USACOE) FC-97-015 Holladay and Forrest Drainage Improvements FC-97-017 Pantano Wash Bank Protection Project FC-97-025 Earp Wash Detention Basin - City of Tucson FC-97-028 Mission Wash FC-97-030 Tucson Diversion Channel Drainage Improvements TR-98-005 TR-98-006 TR-98-010 TR-98-013 TR-98-014 TR-98-015 TR-98-018 TR-98-019 TR-98-022 TR-98-023 TR-98-025 TR-98-026 TR-98-027 TR-98-028 TR-98-029 TR-98-030 TR-98-031 TR-98-032 TR-98-033 TR-98-034 TR-98-035 TR-98-037 TR-98-038 TR-98-039 TR-98-040 TR-98-041 TR-98-042 TR-98-045 TR-98-046 TR-98-048 TR-00-006 TR-03-002 TR-03-003 TR-03-004 TR-04-001 TR-05-002 TR-05-003 TR-05-005 TR-05-006 Department/Program 2,200,000 1,000,000 499,938 768,419 300,605 31 3,945,526 6,742,749 420,175 852,065 275,000 500,000 250,000 1,500,000 755,801 150,000 375,000 1,678,000 46,878 1,260,000 226,000 70,000 1,200,000 367,000 2,000,000 $56,480,917 1,400,000 673,547 17,781,444 $154,826,087 200 477,355 203,122 53,484 316,809 30,000 300,000 83,000 204,711 4,468 599,285 6,713,828 196,194 200,000 1,200,000 2,012,501 109,895 239,828 300,000 12,671,440 1,000,000 2,246,700 2,000 51,500 1,712,000 9,560 348,224 1,261,745 6,969,187 4,122,873 24,996,221 1,021,414 508,301 8,000 742,542 2,840,042 5,866,700 1,024,000 405,200 8,339,748 2,028,977 1,492,883 927,720 567,552 992,756 FY 2005/06 Adopted Prior Years Expenditures 42,000 2,250,000 3,100,014 1,300,000 2,000,000 450,300 1,136,000 250,000 $44,206,800 274,000 515,000 456,000 1,650,500 1,000,000 2,636,000 $21,590,000 1,000,000 320,000 7,138,000 3,191,500 100,000 1,000,000 681,400 1,616,400 FY 2007/08 1,000,000 25,000 667,800 3,947,000 FY 2006/07 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Years 2005/06 - 2009/10 and Beyond 1,500,000 2,400,000 $27,808,303 1,000,000 785,000 4,569,500 4,994,900 1,000,000 3,591,100 4,885,143 FY 2008/09 2,000,000 $43,155,042 8,500,000 9,500,000 974,342 1,895,000 299,100 1,457,500 7,640,000 1,000,000 2,239,000 FY 2009/10 $323,804,152 6,620,000 10,000,000 25,685,000 4,400,000 1,278,800 960,172 14,000,000 1,381,420 13,444,661 4,498,500 195,532 17,400,800 7,070,900 6,135,153 12,000,000 16,400,000 35,651,800 3,738,255 20,000,000 11,257,458 24,369,700 2,600,000 22,602,767 Beyond 1,398,847 26,453,444 500,000 5,445,526 7,498,550 2,570,175 1,227,065 3,800,000 2,968,419 4,400,619 499,969 30,942,515 6,999,977 1,898,083 20,000,000 12,000,000 34,387,085 2,600,000 6,546,060 36,000,024 10,000,000 9,215,887 35,849,273 25,047,721 23,370,067 12,000,000 6,794,420 9,095,952 1,501,057 4,400,000 1,388,695 1,500,000 25,000,000 20,690,203 16,444,661 5,002,311 200,000 18,000,085 8,569,828 6,816,194 10,000,000 25,685,200 2,155,355 250,000 1,313,484 816,809 615,000 10,000,000 450,000 2,000,000 $671,871,301 Total 8-24 Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE) Rillito/Swan Wetlands (USACOE) Ajo Detention Basin Wetlands (USACOE) Tres Rios del Norte (USACOE Study) Santa Cruz River: Cortaro Mesquite Bosque El Rio Medio (USACOE Study) Urban Drainage Oro Valley Flood Control District Levy Drainage Massingale Detention Basin River Road/Camino Real Wash Camino Verde/Valencia Box Culvert Canada del Oro Flood Hazard Mitigation Project Floodprone and Riparian Land Acquisition Urban Drainage Infrastructure Program City of South Tucson Urban Drainage Tohono O'Odham Nation Drainage Improvements Black Wash Urban Drainage Flood Control Improvements Santa Cruz River Flood & Erosion Control, Linear Park Santa Cruz River, Grant Road to Camino del Cerro Rillito River Linear Park, Alvernon to Craycroft Santa Cruz River Linear Park - Continental Ranch Canada del Oro River Park, Thornydale to Magee Various Additional Mt. Lemmon Projects Regional Flood Control District Totals: Natural Resources, Parks and Recreation P-05 Tucson Athletic and Play Field Improvements P-11 Yaqui Park Improvements P-18 Armory Park/Children's Museum Improvements P-27 Catalina Park Land Acquisition P-31 Rillito River Park - Campbell to Alvernon P-32 Rillito Park at Columbus Boulevard District Park P-34 Oro Valley Cañada Del Oro River Park P-36 Santa Cruz River Park, Irvington to Valencia P-37 Santa Cruz River Community Park P-43 Roadrunner School/Community Park P-45 Marana Rattlesnake Park (Continental Ranch) P-46 Columbus Park P-51 Lawrence Community Center P-56 Thomas Jay Community Center P-57 Quincie Douglas Park Pool T-19 36th Street Trailhead T-20 Tortolita Mountain Park Trail System T-21 Various Trailhead Parking/Staging T-22 Tucson Diversion Channel Trail Connection T-23 Various Trail Acquisitions PR-04-418 Flowing Wells Community Center PR-04-419 Southeast Regional Park/Shooting Range - Phase II PR-04-420 Sports Field Lighting of Existing Fields PR-04-421 Curtis Park - Flowing Wells East PR-04-422 Catalina Community Park PR-04-423 Dan Felix Memorial Park - Pegler Wash PR-04-424 Brandi Fenton Memorial Park (River Bend) FC-98-003 FC-98-005 FC-98-006 FC-00-003 FC-00-004 FC-03-001 FC-03-002 FC-03-003 FC-03-004 FC-03-005 FC-03-007 FC-04-001 FC-04-501 FC-04-502 FC-04-503 FC-04-504 FC-04-505 FC-04-506 FC-04-507 FC-04-508 FC-04-509 FC-04-510 Department/Program 320,920 131,500 1,670,500 326,676 205,235 1,742,000 10,900 24,773 796,000 104,000 160,000 1,505,000 137,916 615,542 385,933 607,000 310,000 398,000 92,608 380,000 109,909 24,000 225,227 2,586 568,317 6,554 855,087 59,740 181,466 804 1,518 829 396 437,999 36,800 26,018 495,000 62,084 1,266,709 417,302 $41,834,163 30,000 83,521 180,000 750,000 90,000 750,000 22,000 100,000 1,050,000 1,100,000 950,000 327,500 750,000 978,000 28,000 300,000 1,100,000 1,020,000 40,000 1,020,596 $20,249,835 250,000 50,000 320,000 200,000 350,000 150,000 2,000,000 160,000 500,000 1,500,854 834,046 1,825,016 929,622 373,066 621,396 1,270,907 432,919 22,471 113,784 520,000 FY 2005/06 Adopted Prior Years Expenditures 1,819,171 529,000 295,000 1,002,824 1,758,000 465,000 211,534 176,816 150,000 41,000 96,000 766,001 494,500 628,982 762,000 502,137 44,750 193,446 304,000 $24,326,814 403,000 1,319,000 1,970,000 1,980,000 50,000 1,990,000 1,000,000 1,740,000 1,000,000 900,000 263,500 500,000 200,000 25,000 250,000 2,100,000 400,000 FY 2006/07 1,315,500 1,455,000 1,881,492 1,770,000 297,414 150,000 956,200 698,481 158,171 403,604 622,880 188,450 450,000 $15,923,979 1,000,000 90,000 893,000 997,479 1,050,000 850,000 $15,350,600 760,000 3,005,000 500,000 900,000 310,600 475,000 3,500,000 300,000 3,100,000 1,740,000 1,000,000 900,000 267,500 1,000,000 1,000,000 FY 2008/09 1,000,000 1,000,000 FY 2007/08 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Years 2005/06 - 2009/10 and Beyond $15,551,186 4,030,000 4,005,000 500,000 900,000 459,900 50,000 3,506,286 50,000 50,000 FY 2009/10 $9,547,000 5,666,000 900,000 2,981,000 Beyond 2,788,709 1,317,439 233,200 200,000 2,397,509 445,673 1,000,000 1,133,820 849,999 200,000 500,000 2,000,000 635,300 815,000 2,000,000 200,000 150,000 250,000 300,000 773,552 3,500,000 3,500,000 3,000,000 2,250,000 2,000,000 1,750,000 3,000,000 4,200,854 884,046 2,645,016 3,379,622 748,066 1,846,396 15,477,193 160,000 932,919 2,012,471 1,213,784 5,050,000 5,000,000 8,281,000 1,719,000 1,500,000 1,000,000 14,000,000 2,700,000 3,250,000 4,000,000 5,000,000 1,020,596 $142,783,577 Total 8-25 Open Space SD-00 SD-10 OS-04-102 OS-04-103 OS-04-104 OS-04-105 OS-04-106 OS-04-107 OS-04-108 OS-04-109 OS-04-110 OS-04-111 OS-04-112 OS-04-113 OS-04-114 OS-04-115 OS-04-116 OS-04-117 OS-04-118 OS-04-119 OS-04-120 OS-04-121 OS-04-122 OS-04-123 OS-04-124 OS-04-125 OS-04-126 OS-04-127 PR-04-425 PR-04-426 PR-04-427 PR-04-428 PR-04-429 PR-04-430 PR-04-431 PR-04-432 PR-04-433 PR-04-434 PR-04-435 PR-04-436 PR-04-437 PR-04-438 PR-04-439 PR-04-440 PR-04-441 PR-04-442 PR-04-443 Open Space Acquisitions Tumamoc Hill - Open Space Tucson Mountain Park - Camino de Oeste Tucson Mountain Park - Dos Picos Tortolita Mountain Park Arizona Preserve Initiative Tucson Mountain Park Arizona Preserve Initiatives Catalina Conservation Easements Canoa Ranch Parcels Tucson Mountain Park - Los Morteros Tortolita Mountain Park - Carpenter Ranch Tortolita Mountain Park - East Biological Corridor Catalina State Park Expansion Priorities Colossal Cave Mountain Park Tucson Mountain Park - Painted Hills Tucson Mountain Park - South Corridor Agua Caliente City of Tucson - 36th Street Corridor City of Tucson - Habitat at 36th and Kino Town of Oro Valley - Kelly Ranch Town of Sahuarita - Santa Cruz River Open Space Davis Monthan Encroachment Prevention Southeast Project Area Santa Cruz Basin Project Area Altar Valley Project Area Avra Valley Project Area Tortolita Mountains Project Area Tucson Basin Project Area San Pedro Project Area Open Space Allocation Adjustment Open Space Totals: Mehl-Foothills Park Rillito Race Track Kino Public Sports Field Lighting Feliz Paseos Universal Access Park 2004 Authorization Picture Rocks Pool Eastside Sports Complex and Senior Center Northside Community Park Southeast Community Park Houghton Greenway Julian Wash Linear Park Arroyo Chico Atturbury Wash Sanctuary Pantano River Park, 22nd Street to Michael Perry Park Rio Vista Natural Resource Park Marana Cultural and Heritage Park Tortolita Trail System Anamax Park Multi-Use Ball Field Bicycle Lane on Sahuarita Road Naranja Town Site Park Natural Resources, Parks, and Recreation Totals: Department/Program 10,000 $7,140,379 980,000 1,925,000 20,000 175,000 562,217 1,247,458 1,187 5,000 $35,962,068 2,068,452 20,763,108 85,000 $9,138,000 410,000 2,150,000 2,975,000 25,000 9,259,949 698,000 1,417,835 29,862 302,000 $0 $26,683,911 $14,542,719 30,000 89,000 210,000 767,000 527,500 500,000 1,005,000 199,000 150,000 470,000 224,000 FY 2006/07 405,000 1,505,000 912,000 771,500 FY 2005/06 Adopted 1,031,750 4,040,000 4,540,000 4,040,000 175,000 388,500 88,000 196,750 222,000 927,000 Prior Years Expenditures $0 $16,376,392 226,400 84,000 820,000 704,000 45,000 460,000 1,645,000 822,500 350,000 180,000 692,300 FY 2007/08 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Years 2005/06 - 2009/10 and Beyond $0 $8,740,743 483,000 192,143 713,400 1,102,500 85,000 325,000 1,610,000 780,000 350,000 861,700 338,000 FY 2008/09 $0 $4,836,057 633,000 307,857 560,200 90,000 1,610,000 985,000 650,000 FY 2009/10 2,765,000 11,000,000 6,000,000 6,931,548 (18,573,284) $129,199,932 4,437,783 3,752,542 998,813 2,495,000 1,500,000 10,000,000 28,740,051 22,000,000 4,287,341 1,370,138 1,000,000 1,000,000 7,000,000 1,000,000 1,000,000 2,995,000 1,000,000 1,000,000 10,000,000 5,000,000 6,000,000 4,500,000 2,990,000 $3,770,000 780,000 Beyond 5,705,176 1,400,000 2,000,000 1,000,000 7,000,000 1,000,000 1,000,000 5,995,000 1,000,000 2,000,000 10,000,000 5,000,000 6,000,000 4,500,000 2,100,000 5,000,000 5,000,000 1,000,000 2,500,000 1,500,000 10,000,000 38,000,000 22,000,000 21,173,108 5,000,000 11,000,000 6,000,000 9,000,000 (18,573,284) $174,300,000 2,000,000 2,250,000 650,000 1,000,000 2,000,000 6,000,000 5,500,000 6,000,000 1,400,000 3,700,000 1,000,000 2,000,000 2,700,000 1,500,000 1,000,000 1,200,000 500,000 1,500,000 3,000,000 $82,090,201 Total 8-26 Wastewater Management WL-87-001 Miscellaneous Sewer Relocations WL-87-427 Arivaca Junction Wastewater Treatment Facility Sewer Extension WL-90-019 Green Valley Trunk Sewer Protection - Drainageway No. 7 WL-94-1L4 South Rillito Interceptor. - Glenn to Kleindale WL-94-4L7 Green Valley Sewer Protection WL-94-5L6 West Branch Santa Cruz River Sewer Crossing Protection WL-97-4L3 Tanque Verde Interceptor, Craycroft to Tucson Country Club WL-97-5L1 Santa Cruz Interceptor, Lincoln to Drexel WL-98-001 Miscellaneous Engineering Design Services WL-98-2L5 Carrillo School/El Paso Street Sewer Rehabilitation WL-98-3L1 Marana Wastewater Treatment Facility WL-00-0L2 Sewer System Inspection and Inventory Project WL-00-2L1 ADOT Relocation: I-19 & I-10 WL-00-3L2 Avra Valley BNROD Expansion Solid Waste Management SW-97-001 Regional Landfill Acquisition and Initial Disposal Cell SW-97-002 Tangerine Closure SW-97-003 Sahuarita Expansion SW-97-004 Environmental Remediation/El Camino Del Cerro SW-04-211 Waste Tire Collection Site Relocation Solid Waste Management Totals: Neighborhood/Housing Conservation NR-1 Neighborhood Conservation HR-04-210 Housing Reinvestment NR-04-209 Neighborhood Conservation Neighborhood/Housing Conservation Totals: Cultural Resources HP-97-003 Empirita Ranch Buildings Rehabilitation HP-97-006 Canoa Ranch Buildings Rehabilitation HP-97-007 Anza National Trail and Campsites HP-97-008 Tumamoc Hill HP-97-010 Valencia Site HP-04-401 Empirita Ranch Buildings Rehabilitation HP-04-402 Canoa Ranch Buildings Rehabilitation HP-04-403 Juan Bautista de Anza National Historic Trail HP-04-404 Fort Lowell Acquisition & San Pedro Chapel HP-04-405 Helvetia Townsite Acquisition HP-04-406 Steam Pump Ranch Rehabilitation HP-04-407 Binghampton Historic Buildings Rehabilitation HP-04-408 Marana Mound Community Site Acquisition HP-04-409 Dakota Wash Site Acquisition HP-04-411 Honey Bee Village Site Acquisition HP-04-412 Performing Arts Center Rehabilitation HP-04-413 Valencia Site Preservation HP-04-414 Los Morteros Preservation HP-04-415 Pantano Townsite Preservation HP-04-416 Ajo Curley School Art Institute HP-04-417 Dunbar School Cultural Resources Totals: Department/Program 2,908,619 944,053 301,296 193,001 183,827 103,339 1,003,477 124,246 2,478,716 280,313 644,190 3,668,736 233,894 1,307,154 1,993,667 1,327,538 10,000 $3,381,205 250,000 946,066 1,464,612 720,000 600,415 350,000 500,000 112,800 10,000 750,000 45,000 1,909,000 62,000 280,000 $2,296,000 $1,187,667 $6,476,120 50,000 1,187,667 100,000 38,000 $5,143,722 23,000 940,000 13,000 750,000 50,000 200,000 779,722 1,000,000 500,000 750,000 FY 2005/06 Adopted 6,476,120 $1,802,450 40,000 60,000 50,000 50,000 713,073 50,000 500 101,808 285,047 400,451 3,244 48,327 Prior Years Expenditures 750,000 164,000 3,032,477 318,740 250,000 750,000 422,600 487,535 555,300 370,000 410,000 $977,000 197,000 2,336,213 900,000 1,700,000 $4,936,213 77,000 13,000 200,000 246,000 $7,183,606 669,000 710,000 350,000 250,000 722,000 1,950,000 99,500 1,000,000 248,192 514,953 132,285 1,676 FY 2006/07 450,000 250,000 2,330,300 750,000 2,684,400 110,000 800,000 $2,247,000 1,337,000 900,000 1,700,000 $2,600,000 37,000 200,000 486,000 $5,287,255 1,000,000 2,200,000 1,019,175 345,080 FY 2007/08 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Years 2005/06 - 2009/10 and Beyond 8,500,000 3,857,000 250,000 10,000,000 250,000 13,750,000 $545,000 $1,719,000 750,000 545,000 900,000 1,700,000 $2,600,000 $4,000 4,000 FY 2009/10 298,000 1,421,000 900,000 1,700,000 $2,600,000 448,000 $4,898,633 100,000 2,000,000 598,960 1,751,673 FY 2008/09 500,000 $4,950,000 4,950,000 6,400,000 13,200,000 $19,600,000 $0 Beyond 19,658,619 4,051,053 798,831 3,078,601 296,627 267,339 4,535,954 4,749,986 4,228,716 1,226,379 2,108,802 4,388,736 834,309 20,907,154 5,000,000 3,000,000 3,902,667 2,712,538 1,500,000 $16,115,205 10,000,000 10,000,000 20,000,000 $40,000,000 350,000 1,300,000 1,282,736 350,000 1,800,000 400,000 2,700,000 3,836,930 3,000,000 100,000 2,000,000 800,000 2,000,000 750,000 1,000,000 682,000 100,000 100,000 50,000 500,000 1,218,000 $24,319,666 Total 8-27 WL-01-1L1 WL-01-4L1 WL-02-0L1 WL-02-3L3 WL-02-3L4 WL-02-3L6 WL-02-3L7 WL-02-3L8 WL-02-3L9 WL-02-5L3 WL-02-5L5 WL-02-5L6 WL-03-4L1 WL-03-4L2 WL-04-601 WL-04-602 WL-04-603 WL-04-604 WL-04-605 WL-04-606 WL-04-607 WL-04-608 WL-04-609 WL-04-610 WL-04-611 WL-04-612 WL-05-0L1 WL-05-0L2 WL-05-0L3 WL-05-1L1 WL-05-2L1 WL-05-3L1 WL-05-3L2 WL-05-3L3 WL-05-3L4 WL-05-3L5 WL-05-3L6 WL-05-5L1 WL-05-5L2 WL-05-5L3 $578,141 $143,776,950 Administrative Unit Costs Total FY 2005/06 Adopted Capital Projects Fund: $330,770,028 ($21,834,215) $165,033,024 $15,665,000 5,000,000 2,000,000 4,000,000 $176,483,372 $38,832,678 $156,904,772 $57,129,146 3,393,000 3,000,000 500,000 615,000 265,000 3,000,000 2,120,000 100,000 150,000 110,000 320,000 150,000 100,000 100,000 100,000 55,000 40,000 1,000,000 1,600,000 3,000,000 3,000,000 14,700,000 8,000,000 3,000,000 140,000 399,446 47,000 1,265,000 FY 2007/08 230,000 5,230,543 500,000 200,000 150,000 408,191 400,000 250,000 140,000 275,000 115,000 1,265,718 3,070,000 2,000,000 2,000,000 2,500,000 1,500,000 2,000,000 1,279,416 108,158 FY 2006/07 3,044,225 3,761,097 300,000 1,000,000 2,000,000 2,000,000 500,000 FY 2005/06 Adopted 450,000 700,000 250,000 $21,834,215 125,232 322,562 136,566 70,794 138,033 125,336 68,684 302,932 Prior Years Expenditures Funded by Wastewater Management Total Capital Improvement Projects Tangerine Road Sewer Crossing at Big Wash Tanuri Drive Relief Sewer Neural Network / Sanitary Sewer Overflow Warning System Roger Road WWTF Admin Building Roger Road WWTF Security Roger Road WWTF Clarifiers Roger Road WWTF Chlorine Control Roger Road WWTF Storm Sewer Roger Road Relocate Sample Prep Room Ina Road WPCF Railing Renovation Ina Road WPCF Biosolids Bladder Liner Ina Road WPCF Chlorine Production Control Federal Prison Sewer System Corona de Tucson WWTF Expansion (0.3 mgd) Roger Road WWTP Rehabilitation Misc. Conveyance System Rehabilitation and Repair Santa Cruz Interceptor, Prince to Franklin Roger Road Plant to Ina Road Plant Interconnect Tanque Verde Interceptor: Craycroft to Tucson Country Club Marana Regional Airport Sewer Connection Ina Road WPCF Denitrification Ina Road WPCF Central Plant and Electrical Upgrade Ina Road WPCF Laboratory and Office Building Marana WWTP Expansion (1.0 mgd) (2004 Auth) Miscellaneous Water Reclamation Facilities Mt. Lemmon Sewer System Flow Model Project Process Simulating Training Process Improvement Evaluations Richey Yard Master Facility Plan Kino Environmental Restoration Chlorination/Dechlorination Continental Force Main No. 2 Capstan Lift Station Green Valley Flood Control Protection Wall Green Valley Recharge Monitoring System Roger Road WWTP Nitrification Roger Road WWTP Miscellaneous Upgrades I-10 Widening: Grant Rd to St. Mary's Rd Ina Road Biosolids Building and Equipment Ina Road Whole Effluent Toxicity Testing Lab Wastewater Management Totals: Department/Program SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Years 2005/06 - 2009/10 and Beyond $227,343,279 $129,857,000 40,000,000 48,000,000 3,400,000 3,300,000 3,000,000 5,800,000 13,000,000 FY 2008/09 $234,925,285 $126,550,000 40,000,000 50,000,000 2,800,000 900,000 1,350,000 4,500,000 3,000,000 FY 2009/10 $626,735,492 $64,650,000 4,000,000 7,200,000 16,100,000 16,650,000 12,000,000 6,200,000 2,000,000 Beyond $1,918,195,252 2,669,752 176,842 349,932 500,000 200,000 150,000 478,985 937,479 250,000 280,000 275,000 115,000 5,349,377 3,506,566 20,000,000 15,000,000 25,000,000 23,000,000 5,000,000 2,800,000 17,000,000 18,000,000 12,000,000 10,000,000 4,000,000 7,200,000 250,000 110,000 320,000 2,500,000 100,000 7,000,000 715,000 320,000 40,000 90,000,000 100,000,000 450,000 7,093,000 250,000 $454,518,039 Total SUMMARY OF ADOPTED SUPPLEMENTAL PACKAGES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEAR 2005/2006 FUNCTIONAL AREA/DEPARTMENT COUNTY ADMINISTRATION Assessor Elections SUPPLEMENTAL PACKAGE EXPENDITURE B Additional Positions B Help America Vote Act - Vision Impaired Voting Devices C Proposition 200 Information Technology Various Departmental Requests REVENUE NET IMPACT 280,618 0 280,618 3,013,850 89,750 2,807,000 0 206,850 89,750 400,000 0 400,000 165,621 0 165,621 Finance C Grants / Compliance Positions Forensic Science Center C Utilities 21,000 0 21,000 Recorder D Supplemental Budget for Upgrade of Ballot Inserter E Yaqui Outreach J Proposition 200 Impact Costs 30,000 55,597 83,127 0 0 0 30,000 55,597 83,127 4,139,563 2,807,000 B Housing Bonds & Community Planning 252,999 0 252,999 Community Resources C Las Artes Educational 207,288 0 207,288 Community Services B Services for Persons with Disabilities C Workforce Opportunity 1,199,653 1,000,000 900,000 0 299,653 1,000,000 2,659,940 900,000 154,788 0 154,788 1,000,000 0 1,000,000 39,214 0 0 33,163 0 0 0 0 925,751 287,225 0 0 925,751 287,225 33,571 0 33,571 133,633 146,798 206,993 31,080 0 208,999 628,000 0 TOTAL COUNTY ADMINISTRATION COMMUNITY & ECONOMIC DEVELOPMENT Community Develop & Neighborhood Conserv. TOTAL COMMUNITY & ECONOMIC DEVELOPMENT JUSTICE & LAW ENFORCEMENT Clerk of the Superior Court B Divisions 29 and 30 of the Superior Court Contract Attorneys B Contract Attorney Funding County Attorney B C D E Victim Witness Northwest Expansion Civil General Services & Contract Unit Civil Environmental / Land Use Unit Civil Tax / Bankruptcy and Tort Units 1,332,563 1,759,940 39,214 0 0 33,163 Indigent Defense B Compliance with Spangenberg Recommendations C Public Defender Organization and Management Justice Court Ajo B Justice Court Security Officer Justice Courts Tucson B C E F Juvenile Court C Dependency - Impact of CPS Reform D Courtroom Build out Operation Expenses E NWJCC Lease Expenses 128,618 54,362 131,140 0 0 0 128,618 54,362 131,140 Sheriff F Additional Supplies / Services for New Jail G Additional Funding for Cops in Schools '02 200,000 99,524 0 0 200,000 99,524 Superior Court B Maintenance of Judicial Capacity 308,052 0 308,052 3,913,912 836,999 3,076,913 99,200 212,722 64,744 0 0 120,000 99,200 212,722 (55,256) 376,666 120,000 256,666 Judicial Hearing Officers Management Structure Case Processing Staff 2XIA Program and Clerk TOTAL JUSTICE & LAW ENFORCEMENT MEDICAL SERVICES Public Health B Folic Acid Program C Disease Outbreak Management D PACC Enforcement TOTAL MEDICAL SERVICES 8-28 1 133,633 (62,201) (421,007) 31,080 2 2 3 SUMMARY OF ADOPTED SUPPLEMENTAL PACKAGES BY FUNCTIONAL AREA AND DEPARTMENT FISCAL YEAR 2005/2006 FUNCTIONAL AREA/DEPARTMENT PUBLIC WORKS Development Services SUPPLEMENTAL PACKAGE EXPENDITURE B DVS Office Moves 0 849,203 90,311 33,448 26,525 0 0 0 90,311 33,448 26,525 2 Graphic Services B True Two-Color Offset Press C Computer to Plate Unit (38,000) (46,400) Natural Resources, Parks & Recreation B C E F Q CIP Projects Coming On-Line New River Parks & Brandi Fenton Starr Valley Newly Acquired Open Space Responsibilities Picture Rocks Congregate Meal Program 403,976 245,578 153,559 398,555 40,900 3,300 200 0 0 2,000 400,676 245,378 153,559 398,555 38,900 Public Works Administration D General Fund Support for Cultural Resources 100,000 0 100,000 Regional Flood Control District B New Alert System Monitoring Stations C Alert System Radio Upgrades D Move to 97 East Congress 21,600 175,000 754,539 21,600 0 0 0 175,000 754,539 2 B C D E F 100,000 150,000 100,000 50,000 392,000 93,000 0 0 0 0 7,000 150,000 100,000 50,000 392,000 2 2,619,477 95,625 5,099,109 5,049,828 2,641,866 7,691,695 (2,430,351) (2,546,241) (2,592,586) 11,815,005 15,551,791 (3,736,786) 22,905,086 20,215,790 2,689,296 Public Transit Bus Accelerated Preemption Systems Signals Battery Backup System Pavement Markings Public Works Building 4th Floor Renovation / Move B O&M for Expansion of Plants C Issuance of 2004 Sewer Revenue Bonds D Rehabilitation and Emergency Reserve TOTAL PUBLIC WORKS TOTAL ALL FUNCTIONAL AREAS 3 849,203 I Additional Staff - Design Division J Architect - Planning Division M Mt Lemmon Comfort Station Wastewater Management 2 NET IMPACT Facilities Management Transportation 1 REVENUE $400,000 is available for this package from the Budget Stabilization Fund No net General Fund impact $133,633 is available for this package from the Budget Stabilization Fund 8-29 20,000 28,302 (58,000) (74,702) 2 2 2 2 2 2 2 2 2 2 2 This page intentionally left blank. 8-30 REVENUE SOURCES The following section provides information regarding various revenues earned by the County. Information shown at the fund level may contain numbers for multiple departments within the fund, including grants. Information regarding revenues for a specific department can be found in the individual department writeups in each of the functional area sections. Revenues are provided for a five year period beginning with fiscal year 2001/2002 and ending with fiscal year 2005/2006. Revenues for fiscal years 2001/2002, 2002/2003, and 2003/2004 are based on audited actuals. Revenues for fiscal year 2004/2005 are based on the Revised Budget. Fiscal year 2005/2006 revenues are from the Adopted Budget. A summary of the total budgeted fiscal year 2005/2006 revenue by fund is shown below, and a Summary of Revenue by Fund, Department, and Category is provided on pages 9-24 through 9-29. Total Revenue General Fund...........................................................................................................$412,298,808 Capital Projects Fund .............................................................................................. 24,148,950 Communications Fund............................................................................................. 2,226,809 County Free Library ................................................................................................. 15,086,741 Debt Service ............................................................................................................ 43,576,073 Development Services............................................................................................. 14,175,644 Employment & Training ........................................................................................... 12,333,257 Environmental Quality.............................................................................................. 3,334,600 Fleet Services .......................................................................................................... 13,745,666 Graphic Services ..................................................................................................... 1,490,270 Medical Services...................................................................................................... 269,476,398 Other Special Revenue Funds................................................................................. 70,200,739 Parking Garages...................................................................................................... 1,503,040 Public Health............................................................................................................ 16,519,939 Regional Flood Control District ................................................................................ 19,874,539 Risk Management.................................................................................................... 14,299,503 Solid Waste Management........................................................................................ 6,546,000 Stadium District........................................................................................................ 2,821,263 Transportation.......................................................................................................... 57,425,893 Wastewater Management........................................................................................ 119,754,864 9-1 GENERAL FUND Tax revenues are derived from primary tax levies on real and personal property. The fiscal year 2005/06 primary net assessed value is $5,849,548,818, an increase of $436,998,738 over fiscal year 2004/05. The primary tax rate for fiscal year 2005/06 is unchanged from the 2004/05 rate of $4.0720 per $100 of net assessed value. The total budgeted primary property tax collections are $242,152,889, with current year collections of $228,719,346, delinquent taxes of $7,676,942, and interest and penalties on delinquent taxes totaling $5,756,601. Licenses and Permits revenues increased $51,537 for fiscal year 2005/06. This increase is the result of the growth of unincorporated Pima County collections from cable TV franchise fees and an increased number of pawn businesses which buy an annual permit from the Sheriff’s Office. Fiscal Year 2005/06 Fines & Forfeits 1.27% Charges for Services 6.42% Interest 0.15% Misc 0.61% Intergov't 32.25% Licenses and Permits 0.56% Taxes 58.73% Intergovernmental revenues increased $16,490,059 to $132,950,205 in fiscal year 2005/06. Due to a stronger economy, State Shared Sales Tax revenue increased by $6,708,000 to $92,708,000 and the Auto In-Lieu tax by $642,270 to $24,342,270. Transient Lodging Excise Tax revenue increased $187,600 because of the economic recovery of the leisure and travel industry in the region. Rapid expansion of the population in the unincorporated area is causing more retail space to open. The prospect of new restaurants, lounges and liquor stores increased Alcoholic Beverage revenues by $9,000 in fiscal year 2005/06. State grant and aid revenues increased $9,100,889. State funded “hold-harmless” for Prop. 204 revenues, $3,817,800, are reinstated in the fiscal year 2005/06 budget. The state is partially funding Pima County’s compliance with the Help America Vote Act by granting the County $2,807,000 to purchase voting machines. The legislature also funded a $1,300,000 reimbursement for a proposed May 2006 election for the County’s Regional Transportation Authority’s transportation plan and tax election. The State is also passing on to Pima County $900,000 in Vocational Rehabilitation Funds for services for persons with disabilities. In fiscal year 2005/06 federal grant and aid revenue increased $38,000 from budgeted amount of fiscal year 2004/05, and federal in lieu receipts were adjusted upward $249,000 to more closely match actual revenues. These increases were partially offset by the Superintendent of Schools’ $25,000 decrease in forest fee reimbursement. Revenue from towns and cities decreased $444,700 to $198,240. The decrease in budgeted revenue is due to the local, primary, and general elections which will not be held this fiscal year. 9-2 Charges for Services revenues increased $2,831,153 for fiscal year 2005/06. The amount paid by Enterprise Fund departments for services provided by General Fund departments increased General Government Fund revenues by $1,472,352. General Government Fee budgets increased $986,272 primarily because of a $363,000 increase in Contingency in anticipation of special elections for budget overrides and bond elections, and a $150,000 increase in the Recorders Office which is projecting greater revenues from recording fees on more real estate sales. Revenues from Justice Courts Tucson’s drivers training fees are budgeted to increase $222,530 due to a fee rate instituted in the middle of fiscal year 2004/05, and more participants. Health Fees will increase $108,845 primarily because of $127,345 of additional revenues at the Forensic Science Center due to an increase in fees and the number of cases coming from counties outside Pima County. Community Resources revenue will decline $16,500 due to University Physician Inc. taking over the Teen Center at Kino Hospital. The remaining decrease in revenue is in Institutional Health. Court Fees will increase $308,293. Most of this increase will be from Justice Courts Tucson through more aggressive collection of probation fees and civil filing and appearance fees. On the same note, the Constables and Clerk of the Superior Court are expecting higher revenue from rising civil filings. Other charges for service revenue such as Sheriff Correctional Housing will increase marginally while culture and recreation fees will decrease along with employee health premiums. Fines and Forfeits to the General Fund are budgeted to increase $1,361,539 in fiscal year 2005/06. Except for a $1,174 increase in Clerk of the Superior Court fines, all of the fines and forfeits revenue increases will be in Justice Courts Tucson. This department has been working at strengthening its collections and debt-setoff program. Fiscal year 2005/06 is the “pay-off” year when collections efforts will be maximized. This program, in tandem with the new forfeiture procedures, will increase revenue by $1,365,065. This increase is partially offset by a $4,700 decrease in fines collected by the Sheriff’s Office for expired licenses. Interest revenue for the General Fund decreased $411,490 to reflect actual cash balances and interest rates. Total interest income for the General Fund will be $628,510 in fiscal year 2005/06. Miscellaneous revenues increased $861,855 in fiscal year 2005/06. Although many departments contributed to these increases, $811,873 is from rents on a newly purchased building at 97 East Congress. More rental income is expected from the El Rio Neighborhood Center, the COPE program, and other sources. This rental income is offset by decreasing other revenues, most of which are being reduced to more accurately reflect prior year actual revenues and reduced services. More detailed information on the changes in revenue for each department is available in the Summary of Revenue By Fund, Category, and Department provided on pages 9-24 through 9-29. Revenue Object Taxes Licenses/Permits Intergovernmental Charges for Svcs Fines & Forfeits Interest Miscellaneous Total Revenue FY 2001/02 181,839,729 2,070,984 111,921,877 19,973,741 3,898,547 2,085,663 1,995,635 323,786,176 FY 2002/03 194,552,236 2,010,372 112,529,615 23,749,724 4,110,813 1,015,230 2,884,495 340,852,485 9-3 FY 2003/04 209,671,644 2,165,680 120,057,663 24,133,581 4,023,395 530,331 2,133,922 362,716,216 FY 2004/05 223,091,316 2,259,500 116,460,146 23,647,981 3,884,094 1,040,000 1,669,545 372,052,582 FY 2005/06 242,152,889 2,311,037 132,950,205 26,479,134 5,245,633 628,510 2,531,400 412,298,808 CAPITAL PROJECTS FUND Capital Projects Fund Intergovernmental revenues consist of $7,280,250 in federal grants and reimbursements, $7,606,184 in state grants and reimbursements, and $111,138 in city participation for specified projects. These revenues are projected to decrease by $3,890,009 from fiscal year 2004/05 due to the irregular nature of the funding sources and project schedules. Charges for Services represent the impact fees collected for new development. These revenues are expected to increase by $4,743,180 over fiscal year 2004/05 due to continued strong development activity. Fiscal Year 2005/06 Misc 5.53% Interest 2.41% Charges for Services 29.96% Interest earnings are expected to decrease, since the cash balance in the Local Government Investment Pool will be smaller than fiscal year 2004/05. Intergov't 62.10% Miscellaneous revenues include various reimbursements and funding from private sources. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Intergovernmental 17,564,704 4,642,120 16,855,166 18,887,581 14,997,572 Charges for Services 3,709,502 3,682,652 9,536,768 2,492,520 7,235,700 Interest 2,065,320 1,242,315 996,627 2,000,000 581,423 Miscellaneous 810,120 1,344,173 1,642,147 63,755 1,334,255 Total Revenue 24,149,646 10,911,260 29,030,708 23,443,856 24,148,950 9-4 COMMUNICATIONS FUND Internal Service Fund Charges for Services include basic telephone line charges of $1,384,521, long distance charges of $164,138 and infrastructure service charges of $670,650 paid by other County departments. The increase between fiscal year 2004/05 and fiscal year 200/06 is due to growth in number of lines. The monthly rate per line was not increased. Fiscal Year 2005/06 Interest 0.34% Interest earnings are from the Treasurer’s commingled interest distribution. Miscellaneous revenues in fiscal year 2001/02 are negative as a result of fixed assets being retired that were not fully depreciated, resulting in a loss. In fiscal year 2003/04, $35,000 was contributed by another county department for the acquisition of a fax server and was recorded here as miscellaneous revenue. Revenue Object Charges for Services 99.66% FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 1,288,207 1,307,967 1,424,807 2,161,724 2,219,309 10,902 10,257 9,541 7,500 7,500 Miscellaneous (36,894) 75 35,059 Total Revenue 1,262,215 1,318,299 1,469,407 2,169,224 2,226,809 Charges for Services Interest 9-5 COUNTY FREE LIBRARY Special Revenue Fund Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2005/06 secondary net assessed value is $6,050,950,040 which amounts to an increase of $430,793,766 from fiscal year 2004/05. The tax rate for fiscal year 2005/06 is $0.2575, an increase of $0.0451 from the fiscal year 2004/05 rate of $0.2124 per $100 of net assessed value. Total secondary property tax collections are budgeted at $14,984,741, with current year collections of $14,603,379 and delinquent taxes of $381,362. (The current year collections reflect expected collection rates.) Fiscal Year 2005/06 Interest 0.67% Intergovernmental revenues consist of infrequent federal and state grants for library projects and city of Tucson in lieu of tax payments. Intergov't 0.01% Taxes 99.32% Interest revenues are expected from the Local Government Investment Pool on funds received from property tax collections as a result of an increased cash balance. Miscellaneous revenues are prior year transaction adjustments. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 9,430,512 10,126,225 11,073,514 11,742,991 14,984,741 1,527 1,584 5,734 2,000 2,000 304,372 125,573 73,713 Miscellaneous 19,097 3,084 (28) Total Revenue 9,755,508 10,256,466 11,152,933 Taxes Intergovernmental Interest 9-6 100,000 11,744,991 15,086,741 DEBT SERVICE Debt Service Fund Tax revenues are derived from a secondary tax levy on real property and personal property. The fiscal year 2005/06 secondary net assessed value is $6,050,950,040, which amounts to an increase of $430,793,766 over fiscal year 2004/05. The tax rate for fiscal year 2005/2006 is $0.7150, $0.10 lower than the fiscal year 2004/05 rate of $0.8150 per $100 of net assessed value. Total secondary property tax collections are budgeted at $42,973,572, with current year collections of $41,600,836 and delinquent taxes of $1,372,736. (The current year collections reflect expected collection rates.) Fiscal Year 2005/06 Special Assessment 0.67% Interest 0.70% Intergov't 0.02% Special Assessment revenues are taxes levied against specific properties to pay for improvements benefiting only those property owners. Revenue levels vary, due to the changing number of improvement districts and taxes levied. Taxes 98.61% Intergovernmental revenues are derived from state and city in lieu payments. Interest earnings of $304,200 are expected from the Local Government Investment Pool. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Taxes 39,822,826 39,166,195 42,797,675 45,149,416 42,973,572 363,825 299,984 222,452 606,177 290,801 7,052 6,928 22,360 4,800 7,500 666,584 486,505 305,578 304,200 304,200 40,860,287 39,959,612 43,348,065 46,064,593 43,576,073 Special Assessment Intergovernmental Interest Total Revenue 9-7 DEVELOPMENT SERVICES Enterprise Fund Licenses and Permits includes building permits of $6,253,861, electrical permits of $1,398,997, plumbing permits of $1,403,163, mechanical permits of $955,811, and special inspections of $38,447. An increase in licenses and permits revenue is expected, due to continued strong development activity. Charges for Services include $1,725,347 for checking plans, $1,051,663 for zoning fees, $110,310 for design and plan review fees, $721,048 for subdivision fees, $11,442 for conditional use permits, $33,262 for technical permits, $53,288 for comprehensive plan amendments fees, $41,238 for Board of Adjustment hearing fees, $10,000 for native plant preservation fees, $42,794 for records maintenance fees and copy fees, and $23,690 for various other service charges. Fiscal Year 2005/06 Misc 1.30% Interest 0.82% Charges for Services 26.98% Licenses and Permits 70.90% Fines and Forfeits revenue in fiscal year 2003/04 was from a court-ordered fine for a zoning violation. Interest earnings of $116,396 are expected in fiscal year 2005/06 from the Local Government Investment Pool. Miscellaneous revenues come from various sources: $74,909 from intergovernmental agreements with the cities of Tucson, Oro Valley, and Marana for addressing services; $8,736 from copies and the sale of reports, maps, and books; $11,350 from building code violations; $59,506 from charges for the services of hearing officers who hear zoning violation cases; and $29,586 from employee reimbursements and other cost recovery. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Licenses and Permits 5,198,808 5,584,283 8,202,988 7,450,481 10,050,279 Charges for Services 2,555,365 2,879,891 3,621,562 2,986,566 3,824,082 Fines and Forfeits 5,000 Interest 158,423 97,905 84,034 75,000 116,396 Miscellaneous 154,864 167,524 163,406 155,540 184,887 Total Revenue 8,067,460 8,729,603 12,076,990 10,667,587 14,175,644 9-8 EMPLOYMENT & TRAINING Special Revenue Fund Intergovernmental revenues are comprised of federal grants for employment and training programs targeted for low income individuals. These funds go to programs that include counseling of the homeless and employment training, as well as summer youth employment. Additional funding for these programs is provided by state and city of Tucson grants. Additional funding is provided to Pima Vocational High School (Charter School) via federal stimulus grants and state educational reimbursement funding. Fiscal Year 2005/06 Misc 0.01% Funding sources are projected to decrease in fiscal year 2005/06, as a result of federal grants ending and the state educational reimbursement being affected by the projected student population. Intergov't 99.99% Service demands have continued to increase due to the poverty level and population increases. Amounts received fluctuate from year to year. However, over the last three fiscal years there is a continuing downward trend of these revenues. As a result of federal, state, and city grants ending or not being renewed, fiscal year 2005/06 intergovernmental revenues are projected to decrease $3,652,187. Miscellaneous revenues are composed of donations from local businesses for employment counseling for laid-off workers. These amounts vary widely from year to year. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Intergovernmental 18,092,767 21,397,285 16,659,709 15,983,794 12,331,607 Miscellaneous 278,039 157,175 128,570 6,000 1,650 Total Revenue 18,370,806 21,554,460 16,788,279 15,989,794 12,333,257 9-9 ENVIRONMENTAL QUALITY Special Revenue Fund Fiscal Year 2005/06 Licenses and Permits revenues include $830,355 from air quality inspection and application fees, $163,350 from hazardous material related permits, and $975,350 from review of water, septic, and sewer plans. Intergovernmental revenues consist of $540,000 in federal grants, $793,425 in state grants, and $17,970 in city participation. Misc 0.01% Interest 0.42% Intergov't 40.53% Charges for Services in prior years consist of small business waste assistance program fees and miscellaneous recycling revenues. Licenses and Permits 59.04% Fines and Forfeits in prior fiscal years reflect fines collected for violations of environmental regulations. Because fines and forfeits are not easily forecasted, they are budgeted as zero for fiscal year 2005/06. Interest earnings of $14,000 are expected in fiscal year 2005/06 from the Local Government Investment Pool. Miscellaneous revenue of $150 is from copy fees. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Licenses and Permits 1,366,195 1,462,120 2,001,661 1,916,910 1,969,055 Intergovernmental 1,345,808 1,749,814 1,595,468 1,627,043 1,351,395 Charges for Services 109,870 15,669 17,775 14,300 Fines and Forfeits 183,731 28,126 18,540 3,518 9,902 11,944 10,000 14,000 Miscellaneous 896 32,616 16,947 13,345 150 Total Revenue 3,010,018 3,298,247 3,662,335 3,581,598 3,334,600 Interest 9-10 FLEET SERVICES Internal Service Fund Intergovernmental revenues include a federal grant of $3,000 for maintenance of a weather service system on Mount Lemmon and $34,000 in diesel fuel tax refunds from the state. A diesel fuel tax is paid to the state when diesel fuel is purchased. Refunds are made at a later date based on the gallons of fuel used for off-road miles driven. Fiscal Year 2005/06 Misc 5.46% Intergov't 0.27% Interest 0.22% Charges for Services revenues include $11,318,190 in per mile fees received from other County departments for the use of vehicles and $1,609,666 for reimbursements for the cost of fuel, parts, and labor for approximately 709 items of County equipment. The anticipated increase in per mile fees for fiscal year 2005/06 is due to mileage rate increases that resulted from higher fuel costs. Charges for Services 94.05% Interest earnings of $30,000 are expected from the Treasurer’s commingled interest distribution. The decrease in interest for fiscal year 2005/06 is due to a smaller cash balance caused by increased expenditures. Miscellaneous revenues include $100,000 from insurance companies and individuals for accidentrelated repairs to County vehicles, $426,555 for fuel and maintenance provided to other government agencies and $224,255 from the sale of obsolete vehicles and equipment. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 43,039 36,692 16,413 39,800 37,000 11,896,089 11,436,729 12,034,694 12,271,276 12,927,856 90,164 69,338 32,733 35,000 30,000 Miscellaneous 315,454 834,233 1,030,458 682,546 750,810 Total Revenue 12,344,746 12,376,992 13,114,298 13,028,622 13,745,666 Intergovernmental Charges for Services Interest 9-11 GRAPHIC SERVICES Internal Service Fund Charges for Services revenues consist of fees paid by other County departments for various graphic design and printing services. Fiscal Year 2005/06 Interest earnings prior to fiscal year 2003/04 were from the Treasurer’s commingled interest distribution. Miscellaneous revenues include gains and (losses) from the sale of fixed assets and sale of reports and atlases to the public. Revenues for fiscal year 2001/02 and fiscal year 2002/03 reflect a net loss. Charges for Services 100% Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 1,338,379 1,627,533 1,539,738 1,463,577 1,490,270 3,627 324 Miscellaneous (7,339) (11,024) 35,408 2,000 Total Revenue 1,334,667 1,616,833 1,575,146 1,465,577 Charges for Services Interest 9-12 1,490,270 MEDICAL SERVICES Enterprise Fund Intergovernmental revenues consist of $4,307,830 in federal and state grants. Fiscal Year 2005/06 Charges for Services consist of $104,792,301 in Pima Health Plan capitation fees, $159,804,295 in Pima Long Term Care capitation fees, and $97,718 in claims processing fees. The increase in revenue is primarily due to projected increases in membership, as well as increases in capitation fees for Pima Health Plan and Pima Long Term Care. Misc 0.01% Interest 0.17% Interest is earned on Pima Health System & Services’ cash balance. The increase in revenue is due to a projected increase in interest rates. Intergov't 1.60% Charges for Services 98.22% Miscellaneous revenues include record copying charges and cafeteria sales. Note: Effective June 16, 2004, Kino Community Hospital no longer existed as a Pima County budgeting and accounting entity. The amounts reflected in the table below prior to fiscal year 2004/05 reflect amounts for Kino Community Hospital and the elimination of intercompany transactions between Kino Community Hospital and Pima Health System & Services. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 4,330,897 4,886,017 4,398,380 4,080,802 4,307,830 181,542,407 200,049,341 226,309,860 239,647,160 264,694,314 1,015,949 575,690 369,180 375,000 457,954 Miscellaneous 269,955 328,642 181,297 109,731 16,300 Total Revenue 187,159,208 205,839,690 231,258,717 244,212,693 269,476,398 Intergovernmental Charges for Services Interest 9-13 OTHER SPECIAL REVENUE FUNDS Special Revenue Fund Intergovernmental revenues consist of federal and state funds received under County Law Enforcement Antiracketeering $725,235; Victim Witness Compensation $460,200; Fill the Gap funds for County Attorney, various courts, and Indigent Defense $1,262,000; Sheriff Criminal Justice Enhancement $400,000; Sheriff State RICO funds $100,000; and the Clerk of the Superior Court Child Support Incentive $15,000. The grants budgeted in Special Revenue Funds include Community Service Block Grants and Community Development Block Grants $7,233,018, County Attorney $2,375,799, Juvenile Court $11,121,979, Sheriff $18,787,612, Superior Court $8,989,956, Indigent Defense $59,200, and the School Reserve Fund $3,644,000. Fiscal Year 2005/06 Fines and Forfeits 1.01% Interest 0.40% Misc 11.13% Charges for Services 8.86% Intergov't 78.60% Charges for Services revenues include fees collected by the Superior Court Local Court Automation Fund $384,000, Child Support Visitation Program $65,900, Conciliation Court $414,200, Law Library $198,210, and Probation Services $1,462,476; the Clerk of the Court Time Pay Fees $265,000, Local Court Automation Fund $240,000, Spousal Maintenance $19,000, and Document Storage and Retrieval $228,000; Juvenile Court Probation Services $391,748; Justice Courts Time Pay Fees $239,136; the Treasurer Taxpayer Information Fund $60,000; Natural Resources, Parks & Recreation Special Programs $55,000; Recorder Document Storage and Retrieval $1,100,000; and Sheriff Commissary Operations $1,100,000. Fines and Forfeits revenues consist of forfeiture funds and fines received by the County Attorney Bad Check Program $700,000 and Juvenile Court Victim Restitution fines $10,500. Interest earnings are from the Local Government Investment Pool and commingled interest allocation for the Clerk of the Superior Court Spousal Maintenance Enforcement $350, Time Pay Fees $11,300, Local Court Automation Fund $2,100, Child Support Incentive $175, and Document Storage and Retrieval $6,000; County Attorney Law Enforcement Antiracketeering Fund $70,000, Bad Check Program $10,000, Fill The Gap $4,500, and County Attorney Grants $1,754; Indigent Defense Fill the Gap $15,000 and Indigent Defense Grants $800; Superior Court Local Court Automation Fund $6,000, Courts Fill The Gap $10,000, Conciliation $5,000, Child Support Visitation $1,500, Law Library $1,453, Probate $197, and Probation Services $29,450; Sheriff RICO $2,000, Sheriff Grants $9,317, and Commissary Operations $3,000; Recorder Document Storage and Retrieval $45,000; Juvenile Court Probation Services $4,500 and Victim Restitution $400; Justice Courts Time Pay Fees $1,642 and Grants $200; and the Treasurer Taxpayer Information Fund $6,000; Improvement Districts Formation Fund $500, and Public Works Building $34,544. The amounts departments have budgeted for interest earnings are historically lower than the actual amounts realized because some revenue sources are unpredictable and projections have generally been conservative. Budgeted interest increased for fiscal year 2005/06 based on past actual interest earned and higher anticipated interest rates. 9-14 Miscellaneous revenues include funds paid to County Attorney Antiracketeering $3,228,760 and Victim Witness Compensation $24,350; Housing Trust Fund $1,000,000; Juvenile Court Victim Restitution $31,500 and Grants $149,678; the Superior Court Law Library $6,679; rents received for space in the Public Works Building $1,964,283; Sheriff Commissary Operations $540,000; Taxpayer Information Fund $45,000; Justice Courts Grants $43,558; Community Services Grants $57,080; Parks Special Programs $100,000; and Schools Reserve Grants $620,000. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Intergovernmental 50,807,126 44,378,762 48,393,590 55,237,562 55,173,999 4,398,704 4,864,308 6,284,283 6,237,270 6,222,670 Fines and Forfeits 614,617 703,755 777,424 710,000 710,500 Interest 580,140 384,581 345,209 183,322 282,682 7,269,922 7,565,827 9,112,358 7,529,894 7,810,888 0 0 950 0 0 63,670,509 57,897,233 64,913,814 69,898,048 70,200,739 Charges for Services Miscellaneous Memo Revenue Total Revenue 9-15 PARKING GARAGES Enterprise Fund Fiscal Year 2005/06 Interest earnings of $10,000 are expected from the Treasurer’s commingled interest distribution; fiscal year 2005/06 revenues are based on a decrease in the fund’s cash balance of $3,000,000 as the result of the purchase of the 97 E. Congress Building and Sixth Avenue and Broadway parking lot during fiscal year 2004/05. Interest 0.67% Miscellaneous revenues are parking fees from five parking garages and three parking lots owned by Pima County: the A-Level parking garage, B-Level parking garage, El Presidio parking garage, Legal Services Building parking garage, Public Works Building parking garage, the Old Courts Building parking lot, the Stone Avenue parking lot, and Sixth Avenue and Broadway parking lot. Revenue Object Misc 99.33% FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 71,885 41,518 41,679 27,500 10,000 Miscellaneous 1,454,661 1,412,663 1,460,027 1,434,940 1,493,040 Total Revenue 1,526,546 1,454,181 1,501,706 1,462,440 1,503,040 Interest 9-16 PUBLIC HEALTH Special Revenue Fund Licenses and Permits are required by businesses that must adhere to sanitation and health regulations mandated by state and federal statutes. The businesses include restaurants and food companies, hotels, motels, mobile home parks, and public swimming pools. Animal control licensing fees are expected to generate increased revenue. Fiscal Year 2005/06 Misc 0.32% Fines and Forfeits 1.25% Licenses and Permits 15.02% Charges for Services 13.46% Intergovernmental revenues include various state and federal government contributions for emergency management and homeland security and grants for family planning, WIC, child health initiatives, and HIV surveillance. Revenues are also derived from animal control services provided to incorporated municipalities including the city of Tucson. Decreased grant funding is expected primarily in the areas of Tobacco Control & Prevention and Public Health Nursing. Intergov't 69.95% Charges for Services include services that range from processing birth and death certificates to providing immunizations and other public health related services. The department also charges fees for animal control services. Fees are charged for housing impounded animals; transferring and copying licensing records; adoption, spay, and neutering services; vaccinations; and other services. Because of increasing demand for birth and death certificates, and immunization records, increased revenues are anticipated in Vital Registration and Public Health Nursing. Fines and Forfeits include city court fines and animal control citations and penalties for late licensing. Interest earned in fiscal years 2001/02 and 2003/04 was from an animal control cash balance, and interest earned in fiscal year 2002/03 was primarily from the payroll clearing account cash balance. Miscellaneous revenues include postage and copying services. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Licenses and Permits 1,994,787 2,018,774 2,101,802 2,178,376 2,480,830 Intergovernmental 8,002,730 7,933,181 11,739,073 12,273,089 11,557,258 Charges for Services 1,475,593 1,955,163 2,086,585 1,942,110 2,223,590 185,530 204,554 191,543 162,993 205,801 504 8,015 588 Miscellaneous 182,036 139,688 111,325 70,866 52,460 Total Revenue 11,841,180 12,259,375 16,230,916 16,627,434 16,519,939 Fines and Forfeits Interest 9-17 REGIONAL FLOOD CONTROL DISTRICT Special Revenue Fund Fiscal Year 2005/06 Tax revenues are only derived from a secondary tax levy on real property and secured personal property; unsecured personal property is not taxed for the Regional Flood Control District levy. The fiscal year 2005/06 secondary net assessed value of real and secured personal property is $5,323,432,911, which is an increase of $416,075,657 over fiscal year 2004/05. The tax rate for fiscal year 2005/06 is $0.3746, which is an increase of $0.02 over the fiscal year 2004/05 rate of $0.3546 per $100 of net assessed value. Total secondary property tax collections are budgeted at $19,720,839 with current year collections of $19,115,767 and delinquent taxes of $605,072. (The current year collections reflect expected collection rates.) Intergov't 0.16% Interest 0.50% Misc 0.11% Taxes 99.23% Intergovernmental revenues include federal grants and Aspen Fire reimbursements, various state grants, and federal, state and city payments in lieu of taxes. Charges for Services represents blasting permit fees, now budgeted as miscellaneous revenue. Interest earnings of $100,000 are expected in fiscal year 2005/06 from the Local Government Investment Pool. Miscellaneous revenues include $15,000 from rentals of property, $5,000 from riparian area development mitigation payments, and $2,000 from the sale of flood control documents, blasting fees, and miscellaneous cost recovery. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Taxes 13,713,101 14,530,898 15,984,177 17,264,169 19,720,839 135,745 2,545 546,791 2,545 31,700 533 120 1,901 151,954 102,000 70,989 120,000 100,000 Miscellaneous 2,008 22,044 27,675 17,000 22,000 Total Revenue 14,003,341 14,657,607 16,631,533 17,403,714 19,874,539 Intergovernmental Charges for Services Interest 9-18 RISK MANAGEMENT Internal Service Fund Charges for Services revenues include Self Insurance Reserve premium payments from departments which cover occupational medical management $5,112,987, liability claims $5,656,535, other liabilities $1,767,042, environmental damage $127,938, and property damage $1,1435,001. The premium revenue changes are based on the number and type of claims filed. Actuaries recommend premium guideline levels based upon established accounting standards. Fiscal Year 2005/06 Interest 3.50% Interest earnings of $500,000 are expected from the Local Government Investment Pool for the Trust Fund Reserve. In previous years, actual interest exceeded budgeted interest due to the amount of the fund balance. Charges for Services 96.50% Miscellaneous revenues earned prior to fiscal year 2004/05 are primarily from settlements of environmental damage claims. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Charges for Services 11,531,615 14,319,603 15,322,748 15,553,493 13,799,503 1,046,225 650,375 503,540 500,000 500,000 Miscellaneous 471,869 109,995 451,328 Total Revenue 13,049,709 15,079,973 16,277,616 16,053,493 14,299,503 Interest 9-19 SOLID WASTE MANAGEMENT Special Revenue Fund Intergovernmental revenue of $1,090,000 is state tire recycling funding. Fiscal Year 2005/06 Charges for Services includes $5,235,000 in landfill waste disposal fees and $95,000 in tire collection fees. Completion of the Sahuarita Landfill expansion capital project will allow commercial haulers to resume using the facility and is the primary reason that revenues are $797,238 higher than fiscal year 2004/05. Interest 0.61% Misc 1.31% Intergov't 16.65% Interest earnings of $40,000 are from the Local Government Investment Pool. Miscellaneous revenues of $86,000 are from the sale of recyclable items from the landfills and one collection station. Charges for Services 81.42% Note: Prior to becoming a special revenue fund in fiscal year 2005/06, Solid Waste Management was in the Wastewater Management Enterprise Fund. Fiscal years 2001/02 through 2004/05 are shown here for historical purposes, but are still included in the Wastewater Management Enterprise Fund on pages 8-10 and 9-28. The revenues on page 8-14 show the totals separately for Wastewater Management and Solid Waste Management. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 904,818 958,603 1,146,492 1,000,000 1,090,000 5,185,545 5,690,740 4,826,528 4,532,762 5,330,000 Interest 11,112 36,363 39,846 35,000 40,000 Miscellaneous 62,661 50,277 72,407 83,000 86,000 Total Revenue 6,164,136 6,735,983 6,085,273 5,650,762 6,546,000 Intergovernmental Charges for Services 9-20 STADIUM DISTRICT Special Revenue Fund Intergovernmental revenues consist of a recreational vehicle space surcharge and a car rental surcharge. Pima County is authorized by the state to collect up to $3.50 per car rental contract. The County also levies a surcharge of $0.50 per day for recreational vehicles. The collections are budgeted at $1,550,000 for car rentals and at $190,000 for recreational vehicle space surcharges. Fiscal Year 2005/06 Interest 0.71% Misc 37.62% Interest earnings of $20,000 are expected in fiscal year 2005/2006 as a result of a positive cash balance in the Local Government Investment Pool. Intergov't 61.67% Miscellaneous revenues include major league revenue from spring training activities, rent from the Tucson Sidewinders baseball team, parking and concessions, and other events held at the stadium complex. Events include concerts, car shows, and other similar activities. Revenue Object Intergovernmental FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 1,566,921 1,630,850 1,702,414 1,615,000 1,740,000 Interest 129 20,000 Miscellaneous 1,175,382 977,329 960,651 1,078,832 1,061,263 Total Revenue 2,742,303 2,608,308 2,663,065 2,693,832 2,821,263 9-21 TRANSPORTATION Special Revenue Fund Fiscal Year 2005/06 Licenses and Permits revenues include $275,000 in permits and inspection fees for construction in rights of way and $10,000 for the use of rights of way. Intergovernmental revenues consist primarily of $54,463,056 in Highway User Revenue Funds (HURF) distributed by the state of Arizona for the development and maintenance of County roads. The fiscal year 2005/06 amount is an increase of $2,122,926 over fiscal year 2004/05. Additionally, revenue in this category includes $2,000 from the federal government’s National Forest Reserve, $784,774 in federal Rural Transit and Safe Route grant funding, state grant match funding of $497,003 and HELP program funding of $300,000, and $21,360 from the city of Tucson for Safe Route grant match funding and $67,500 from the town of Marana for transit services. Interest 0.52% Charges for Services 0.89% Misc 0.34% Licenses and Permits 0.50% Intergov't 97.75% Charges for Services include $450,000 from inspection and testing of streets and drainage of newly constructed subdivisions, $50,000 from the abandonment of County property, $5,000 from oversize vehicle operating fees, and $5,500 from miscellaneous services. Interest earnings of $300,000 are expected in fiscal year 2005/06 from the Local Government Investment Pool. Miscellaneous revenues include $158,700 in earnings from County rental properties, $21,500 in reimbursements for damages to property, $7,500 from sales of reports and other information, and $7,00 in miscellaneous cost recovery reimbursements. Memo revenue in fiscal years 2002/03 and 2003/04 was from the sale of land and cattle guards. Revenue Object Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous Memo Total Revenue FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 645,358 595,932 295,639 260,000 285,000 48,017,535 49,448,831 53,627,979 54,284,035 56,135,693 429,792 618,332 617,521 425,000 510,500 1,106,426 788,320 326,247 350,000 300,000 400,153 429,500 1,309,979 389,743 194,700 50,599,264 1,000 51,881,915 2,376 56,179,741 55,708,778 57,425,893 9-22 WASTEWATER MANAGEMENT Enterprise Fund Fiscal Year 2005/06 Licenses and Permits revenues prior to fiscal year 2005/06 were payments for industrial waste control pretreatment and discharge permits. Capital Contributions 16.70% Intergovernmental revenues are a federal grant for the Arid West Water Quality Research Project. Charges for Services consist of $64,865,043 in sewer user fees, $33,215,903 in participating and nonparticipating sewer connection fees, and $963,556 for plan review, inspection, and other fees. Intergov't 0.45% Misc 0.01% Interest 0.08% Fines and Forfeits 0.05% Charges for Services 82.71% Fines and Forfeits consist of industrial pretreatment fines of $58,800 assessed against various commercial customers of Wastewater Management. Interest earnings of $100,194 are from the Local Government Investment Pool. Miscellaneous revenues of $10,068 are cost recovery and miscellaneous reimbursements. Capital Contributions are non-operating revenue. These non-cash capital contributions are physical assets and are not available to fund department operations. Revenue Object FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 10,354 14,639 22,098 16,700 2,174,075 303,934 719,762 1,036,262 541,300 58,476,814 65,844,168 77,193,657 77,672,385 99,044,502 21,548 76,385 48,548 58,800 58,800 1,631,581 977,985 213,288 123,467 100,194 513,325 842,580 1,017,518 45,988 10,068 Capital Contributions 11,241,118 12,473,664 22,213,973 20,000,000 20,000,000 Total Revenue 74,068,815 80,533,355 101,428,844 98,953,602 119,754,864 Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Miscellaneous FY 2005/06 Note: Prior to becoming a special revenue fund in fiscal year 2005/06, Solid Waste Management was in the Wastewater Management Enterprise Fund. Solid Waste Management fiscal years 2001/02 through 2004/05 are not shown here, instead they are shown separately on pages 9-20 and 8-14, and are still included in the Wastewater Management Enterprise Fund for historical purposes on page 8-10 and 9-28. 9-23 9-24 SOURCE OF REVENUES Assessor Other Miscellaneous Revenues 6,000 Clerk of the Board Alcoholic Beverages 1,600 General Government Fees 300 Other Miscellaneous Revenues 8,100 Clerk of the Superior Court Federal Revenue 224,000 General Government Fees 0 Other Miscellaneous Revenues 0 Court Fees 1,093,576 Interest 15,000 Other Fines & Forfeits 850,000 Fines 206,826 Community Development & Neighborhood Conservation Other Miscellaneous Revenues 104,840 Community Resources Culture & Recreation Fees 174,761 Other Miscellaneous Revenues 415 Rents and Royalties 17,660 Health Fees 16,500 Community Services State Revenue 0 Constables Court Fees 309,518 Miscellaneous 16,100 Contingency Federal Revenue 300,000 General Government Fees 0 County Administrator Court Fees 70,000 County Attorney Other Miscellaneous Revenues 40,000 City Participation 32,440 Elections General Government Fees 5,000 City Participation 595,000 State Revenue 0 Facilities Management 136,494 Rents and Royalties Other Miscellaneous Revenues 3,000 Finance Other Miscellaneous Revenues 48,000 Forensic Science Center (Previously Medical Examiner) General Government Fees 4,800 Charges for Services 752,655 Miscellaneous 3,500 General Fund Debt Service Interest 25,000 GENERAL FUND ADOPTED REVENUES FY 2004/2005 0 0 0 0 36,000 181,958 29,650 22,688 0 0 1,174 0 (30,461) 2,085 21,240 (16,500) 900,000 50,982 5,900 0 363,000 (70,000) 0 0 0 (445,000) 4,107,000 875,113 0 0 1,700 127,345 1,500 0 1,600 300 8,100 260,000 181,958 29,650 1,116,264 15,000 850,000 208,000 104,840 144,300 2,500 38,900 0 900,000 360,500 22,000 300,000 363,000 0 40,000 32,440 5,000 150,000 4,107,000 1,011,607 3,000 48,000 6,500 880,000 5,000 25,000 CHANGE 6,000 ADOPTED REVENUES FY 2005/2006 EXPLANATION Increase in out of county cases and fees Increase in out of county cases and fees Increase in out of county cases and fees Increase in rent for 97 E. Congress 811.9k, El Rio Neighborhood Center 21.9k, COPE 37.2k, and other rent 4.1k Decreased due to primary and general elections scheduled for FY 2004/05 not scheduled for FY 2005/06 Reimbursement for purchase of vision-impaired voting equipment 2,807k, and funding for County Bond election, 1,300k Transfer of revenues from Office of Court Appointed Council, now a separate department Recorder-Special Elections Increase in papers served, along with improvements in customer service has created new business Increase in fees collected for serving papers for other County departments Increase in Federal Vocational Rehabilitation funds Decrease in Kino Recreation Center revenue Increase in vending machine revenue Increase in Kino Sports Complex field rentals Loss of revenue at Kino Teen Center which is now collected by contractor UPI Increase based on FY 2004/05 filings Increased DES reimbursement for child support Fees collected for marriage licenses previously budgeted with court fees in prior years Amount budgeted for collecting past due accounts based on 28% collection fee Increased number of civil case filings and passports SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2004/2005 vs Fiscal Year 2005/2006 9-25 General Government Revenues Alcoholic Beverages Auto Lieu Tax Business Licenses & Permits City Participation Contributions/Pub Enterprise Federal Revenue General Government Fees Interest Other Miscellaneous Revenues Overhead - Grant Reimbursement Sales & Use Tax State Revenue Taxes / Interest on Delq. Prop. Taxes Taxes / Penalties on Delq. Prop.Taxe Taxes / Personal Property Taxes / Real Property Transient Lodging Tax Human Resources Employee Health Premiums General Government Fees Other Miscellaneous Revenues Information Technology Other Miscellaneous Revenues Rents and Royalties Institutional Health Health Fees Other Miscellaneous Revenues Justice Court Ajo General Government Fees Justice Courts - Fines Other Miscellaneous Revenues Court Fees State Revenue Justice Court Green Valley State Revenue Court Fees Justice Courts - Fines Justice Courts Tucson State Revenue General Government Fees Court Fees Justice Courts - Fines Other Fines & Forfeits Rents and Royalties Other Miscellaneous Revenues Juvenile Court Federal Revenue Court Fees Superior Courts - Fines Correctional Housing Other Miscellaneous Revenues SOURCE OF REVENUES 42,000 24,342,270 2,297,537 15,800 9,040,413 1,909,000 748,968 588,510 56,900 83,000 92,708,000 4,087,573 5,056,928 679,673 10,935,941 225,460,347 1,433,800 0 1,350 2,500 354,700 235,200 0 69,765 1,355 203,140 350 18,258 30,214 30,299 11,500 168,444 254,009 847,956 1,147,382 3,622,999 182,750 0 225,000 30,000 5,000 92,162 10,000 5,000 1,500 2,850 388,680 231,903 2,000 67,765 1,355 203,140 350 18,258 30,214 30,299 11,500 168,444 283,320 625,426 907,259 2,412,683 28,001 7,500 1,000 220,000 35,000 5,000 91,910 10,000 ADOPTED REVENUES FY 2005/2006 33,000 23,700,000 2,250,000 15,500 7,568,061 1,660,000 695,384 1,000,000 100,500 83,000 86,000,000 269,773 4,281,936 450,597 11,173,256 207,160,527 1,340,000 ADOPTED REVENUES FY 2004/2005 5,000 (5,000) 0 252 0 (29,311) 222,530 240,123 1,210,316 154,749 (7,500) (1,000) 0 0 0 0 0 0 0 0 (2,000) 2,000 (33,980) 3,297 (5,000) (150) (350) 9,000 642,270 47,537 300 1,472,352 249,000 53,584 (411,490) (43,600) 0 6,708,000 3,817,800 774,992 229,076 (237,315) 18,299,820 93,800 CHANGE EXPLANATION Pasqua Yaqui contract to house juvenile detainees Increase in national school lunch reimbursement Decrease in adoption fees Decreased Justice of the Peace salary reimbursement based on FY 2004/05 actual revenues received Increased defensive driving fees due to collections Increased civil filing and appearance fees 216k; probation fees 24k Criminal and traffic fines from Clerk of the Superior Court collections and the Debt Set-off program Increase as a result of new forfeiture procedures Decrease in Alliance One collection agency rent Reduction in nonsufficient funds fees and over/short funds fees No refunds/reimbursements anticipated Increase in Adult Detention inmate medical copays 10k; decrease in third party liability reimb (8k) Reduced revenue from UPHH operations support Increased antenna revenue Decreased due to charges and fees previously earned on COBRA administration, now going to third party administrator Decreased due to charges and fees previously earned on COBRA administration, now going to third party administrator Decreased due to charges and fees previously earned on COBRA administration, now going to third party administrator Increase due to rising population, inflation and personal income in the State and Pima County. Inclusion of Prop 204 hold harmless revenues that were not included in last years budget. Tax liens that are being purchased are older thus having more interest accrued against them. Tax liens that are being purchased are older thus having higher penalties. Decrease in collection rate, from 95.0% to 88.4%, not being offset by value increase. Increase due to higher valuation: Value increase 8.42%, 3.92% Growth and 4.50% appreciation. Increase in anticipated hotel/motel tax collections due to higher rates and occupancy. Larger number of businesses that sell alcoholic products being built in unincorporated Pima County. Increased newer vehicle sales and population growth in the County. Higher number of cable connections in unincorporated Pima County. Marginal increase in City Payments in Lieu of Taxes, higher values, and more eligible property. Increase per Pima County Central Cost Allocation Plan for FY 2003/04 Budget adjusted to reflect actual past Federal PILT revenues. Increase per Pima County Central Cost Allocation Plan for FY 2003/04 Budget adjusted to more accurately reflect actual revenues in the last few years. Decreasing budget to more accurately reflect historic actual revenues. SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2004/2005 vs Fiscal Year 2005/2006 9-26 598,000 50,000 431,120 15,000 3,290,000 264,000 305,400 70,000 200 20,000 13,500 150,000 0 200 420,000 528,000 50,000 431,120 15,000 3,140,000 264,000 0 95,000 200 25,000 9,500 140,000 500 200 428,800 5,885,000 10,000 21,000 Correctional Housing Justice Courts - Traffic Fines Other Miscellaneous Revenues Miscellaneous County Free Library Taxes Intergovernmental Interest Employment and Training Intergovernmental SPECIAL REVENUE FUNDS TOTAL GENERAL FUND REVENUE Superior Court Federal Revenue City Participation Superior Court Mandated Services Federal Revenue Court Fees Other Miscellaneous Revenues Treasurer General Government Fees 1,433,800 1,340,000 6,000 1,650 12,331,607 412,298,808 372,052,582 15,983,794 150 100 14,984,741 2,000 100,000 0 125,023 10,000 0 125,023 10,000 11,742,991 2,000 0 262,000 0 240,000 0 5,890,000 5,300 21,000 458,875 20,600 47,000 140,188 464,475 17,000 44,300 135,388 ADOPTED REVENUES FY 2005/2006 Natural Resources, Parks, & Recreation Culture & Recreation Fees General Government Fees Other Miscellaneous Revenues Rents and Royalties Non Departmental Transient Lodging Tax Office of Court Appointed Counsel Court Fees State Revenue Public Fiduciary Court Fees General Government Fees Recorder General Government Fees Other Miscellaneous Revenues State Revenue School Superintendent Federal Revenue Other Miscellaneous Revenues Sheriff Penalties/Delinquent Taxes Business Licenses & Permits General Government Fees Court Fees Jury Fees Sheriff Dept Fees SOURCE OF REVENUES ADOPTED REVENUES FY 2004/2005 (4,350) (3,652,187) 3,241,750 0 100,000 40,246,226 50 0 0 0 22,000 0 5,000 (4,700) 0 (5,000) 4,000 10,000 (500) 0 (8,800) (25,000) 0 150,000 0 305,400 0 0 70,000 0 93,800 (5,600) 3,600 2,700 4,800 CHANGE EXPLANATION Decrease in Federal Youth Opportunity Grant (4m), State Youth Grant (132.4k), City Neighborhood Grant (70k), State reimbursement per student (32.3k), PVHS Federal Grants (26.4k) offset by increase for DES Employment Administration 583.5k Decrease in United Way contributions Increased earnings based on cash balance and Local Government Investment Pool County Free Library increase in net assessed valuations 706.5k and secondary tax on real and personal property 2.5m Slight increase anticipated by the Treasurer based on historical experience Increased DES reimbursement for child support Decrease in fees charged to inmates in work furlough program (10k); decrease in fees for serving legal documents (1k); partially offset by increase in fees collected for providing copies of records 2k Increased reimbursement for correctional housing from the state Decrease in number of fines collected for expired licenses Decrease in seizure fees based on prior year activity Increase in volume of licenses issued Increase in charges to inmates participating in the work release program Reimbursement for mileage from deputies for court appearances now included in jury fees Decreased Forest Fees based on FY 2004/05 actual revenues received Reimbursement of voter registration cost from the state for a proposed transportation bond election scheduled for May, 2006 Increased recording fees due to lower interest rates and an increase in real estate sales in Pima County Contract attorney fees transferred from County Administrator Office of Court Appointed Counsel Increase in anticipated hotel/motel tax collections due to higher rates and occupancy Decreased shooting range fees New subdivision park plans submittal fee 2.6k and vandalism fines moved from miscellaneous 1k Increased ball fields light use Increased facility rentals SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2004/2005 vs Fiscal Year 2005/2006 9-27 TOTAL SPECIAL REVENUE FUNDS Licenses and Permits Miscellaneous 510,500 300,000 56,135,693 425,000 350,000 54,284,035 285,000 194,700 204,142,971 1,740,000 20,000 1,061,263 1,615,000 0 1,078,832 260,000 389,743 193,648,189 40,000 86,000 1,090,000 5,330,000 2,480,830 52,460 0 0 0 0 Solid Waste Intergovernmental Charges for Services Interest Miscellaneous Stadium District Intergovernmental Interest Miscellaneous Transportation Charges for Services Interest Intergovernmental 2,178,376 70,866 205,801 11,557,258 2,223,590 1,942,110 162,993 12,273,089 12,071 870,316 52,211,564 6,940,572 710,500 270,611 1,000 680,473 53,372,838 6,849,421 Licenses and Permits Miscellaneous Fines and Forfeits Intergovernmental Interest Miscellaneous Public Health Charges for Services Other Special Revenue Funds Grants Intergovernmental Miscellaneous 710,000 182,322 2,962,435 1,864,724 Fines and Forfeits Interest 31,700 2,545 6,222,670 100,000 22,000 19,720,839 120,000 17,000 17,264,169 6,237,270 1,969,055 150 0 14,000 1,351,395 ADOPTED REVENUES FY 2005/2006 1,916,910 13,345 14,300 10,000 1,627,043 Charges for Services Intergovernmental Other Special Revenue Funds Intergovernmental Licenses and Permits Miscellaneous Flood Control District Interest Miscellaneous Taxes Environmental Quality Charges for Services Interest Intergovernmental SOURCE OF REVENUES ADOPTED REVENUES FY 2004/2005 25,000 (195,043) 10,494,782 85,500 (50,000) 1,851,658 125,000 20,000 (17,569) 40,000 86,000 1,090,000 5,330,000 302,454 (18,406) 42,808 (715,831) 281,480 11,071 189,843 (1,161,274) 91,151 500 88,289 (14,600) 1,097,711 29,155 (20,000) 5,000 2,456,670 52,145 (13,195) (14,300) 4,000 (275,648) CHANGE EXPLANATION Increased charges for materials testing of new streets and drainageways Decreased earnings from the Local Government Investment Pool Increased Highway User Revenue Funds 2.123m and state funding 14k, decreased federal (265k) and city (20k) due to transfer of Bicycle and Pedestrian Safety & Education grant to city of Tucson Increased permits and inspection fees for construction work done in County rights-of-way Decreased reimbursements from Pima Association of Governments (176k) and rental property revenues (41k), other adjustments net Increase in car rental surcharge 150k offset by decrease in in RV space surcharge (25k) Increase in earnings from cash balance Decrease in rents/royalties Budget of 1,000,000 was in Wastewater Management Enterprise Fund in FY 2004/05; increased state tire recycling program funding 90k Budget of 4,532,762 was in Wastewater Management Enterprise Fund in FY 2004/05; reopen Sahuarita landfill to commercial customers 647k, increases at other landfills 135k, increased tire collection fees 15k Budget of 35,000 was in Wastewater Management Enterprise Fund in FY 2004/05; increase of 5k due to underbudgeting in FY 04/05 Budget of 83,000 was in Wastewater Management Enterprise Fund in FY 2004/05; increased sales of recyclable items from landfills 3k Increase in Public Health Nursing immunization fees 150k; increase in demand for Vital Registration records 105k; Disease Control immunization records 26k; misc Animal Care 3.5k; decrease in Mobile Health Clinic (3k) Animal Care increase in city court fines 42,364; late penalties 1,999; decrease in citations (1,555) Grant decreases Tobacco Prevention (444,363); Child Health Initiative (348,068); net changes in other grant funding 50,600; increase in federal funding for Emergency Management through state 26,000 Increased volume of Animal Care Center license collections Elimination of city Emergency Management funding (10k); decrease misc grant collections (5k); misc Animal Care (3.4k); misc (.5k); increase in Animal Care postage revenue .5k Juvenile Court Grants (738k); County Attorney Grants (243k); School Reserve Fund (62k); Sheriff Grants 578k; Superior Court Grants 260k; Community Services Grants 44k; Sonoran Desert Conservation Plan (1m) Sheriff Grants 9k; County Attorney Grants 2k; Juvenile Court Grants 150k; Community Services Grants 44k; Justice Courts Tucson Grants 3k; Sheriff Grants (6k); School Reserve Courts Fill the Gap 620k; Co Atty Fill the Gap 180k; Indigent Defense Fill the Gap 172k; Co Atty Victim Witness Comp 77k; Co Atty Law Enforcement Antiracketeering 46k; COC Child Support 3k Parks Spec Prgrms (445k); SC Conciliation (61k); Sheriff Commissary 160k; SC Probation 148k; JC Tucson Time Pay Fees 71k; COC Time Pay Fees 65k; COC Local Court Automation 16k; COC Document Storage & Retrieval 12k; Juvenile Probation Services 10k; COC Spousal Maintenance 6k; SC County Law Library 2k; SC Child Support Visitation 1k; Juvenile Victim Restitution Public Works Building 35k; Courts Fill the Gap 10k; Indigent Defense Fill the Gap 10k; SC Probation 7k; SC Local Court Automation 6k; SC Conciliation 5k; Recorder Document Storage & Retrieval 5k; Taxpayer Information Fund 3k; Sheriff Commissary 3k; SC Child Support Visitation 1.5k; COC Time Pay Fees 2k; Co Atty Fill the Gap 1.5k; COC Local Court Automation 1k; Imprvmnt Dist Form Fund .5k; COC Document Storage & Retrieval (2k) Parks Spec Programs 100k; Sheriff Commissary 5k; Juvenile Victim Restitution 2k; SC County Law Library 2k; Public Works Building (17k) Decreased earnings from the Local Government Investment Pool Increased disturbed riparian habitat mitigation fees Increased current year property tax collections - from increase in valuations 1,375,680 and from 0.02 rate increase 1,020,596, projected increased delinquent tax collections 60,394 Federal grant to improve flood warning network 21,600, state grant to study mesquite mouse habitat 7,000, increased in lieu of taxes Household Hazardous Waste program transferred to city of Tucson Earnings from the Local Government Investment Pool which were under budgeted in FY 2004/05 Household Hazardous Waste program transferred to city of Tucson (250k), decreased state Natural Events Action Plan (dust control) funding (19k), decreased grant funding (6k) Increased septic tank 37k and water/sewer plan 20k, all other adjustments net decrease (5k) Household Hazardous Waste program transferred to city of Tucson SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2004/2005 vs Fiscal Year 2005/2006 9-28 606,177 4,800 304,200 46,064,593 18,887,581 2,492,520 2,000,000 63,755 23,443,856 DEBT SERVICE Taxes Special Assessment Intergovernmental Interest TOTAL DEBT SERVICE CAPITAL PROJECTS Intergovernmental Charges for Services Interest Miscellaneous TOTAL CAPITAL PROJECTS 58,800 100,194 20,000,000 10,068 404,909,946 1,089,076,748 360,947,084 996,156,304 TOTAL ENTERPRISE FUNDS GRAND TOTAL ALL FUNDS 0 541,300 99,044,502 16,700 2,036,262 82,205,147 58,800 158,467 20,000,000 128,988 10,000 1,493,040 457,954 16,300 4,307,830 264,694,314 116,396 184,887 27,500 1,434,940 375,000 109,731 4,080,802 239,647,160 75,000 155,540 10,050,279 3,824,082 14,997,572 7,235,700 581,423 1,334,255 24,148,950 290,801 7,500 304,200 43,576,073 42,973,572 ADOPTED REVENUES FY 2005/2006 Fines and Forfeits Interest Memo Revenue Miscellaneous Parking Garages Interest Miscellaneous Wastewater Management Licenses and Permits Intergovernmental Charges for Services Interest Miscellaneous Interest Miscellaneous Medical Services Intergovernmental Charges for Services Development Services Licenses and Permits Charges for Services 7,450,481 2,986,566 45,149,416 SOURCE OF REVENUES ENTERPRISE FUNDS ADOPTED REVENUES FY 2004/2005 92,920,444 43,962,862 0 (58,273) 0 (118,920) (16,700) (1,494,962) 16,839,355 (17,500) 58,100 82,954 (93,431) 227,028 25,047,154 41,396 29,347 2,599,798 837,516 (3,890,009) 4,743,180 (1,418,577) 1,270,500 705,094 (315,376) 2,700 0 (2,488,520) (2,175,844) CHANGE EXPLANATION Solid Waste Management moved to special revenue fund (83k); decreased grant activity (36k) Decreased earnings from the Local Government Investment Pool Now budgeted as charges for services Solid Waste Management moved to special revenue fund (1m); decreased grant activity (495k) Solid Waste Management moved to special revenue fund (4.533m); increased user fees 14.789m, connection fees 6.225m, sanitation fees 341k, and general government fees 17k Decreased cash balance of 3m for purchase of 97 E. Congress building Increased parking revenues primarily from 6th Ave & Broadway lot and El Presido Garage Pima Health System Grants anticipated change in level of grant funding Pima Health System & Services increase in enrollment/rates 24.474m, AHCCCS premium tax 514k, claims processing reclassified from miscellaneous 58.6k Increased rates anticipated for Pima Health System & Services PHS&S decrease due to reclassification of claims processing to charges for services (58.6k), decrease in Attendant Care Worker training reimbursements (28.5k), Posada del Sol food (6.5k), increase miscellaneous .2k Increased building, mechanical, electrical, and plumbing permits and inspections Increased levels of plan checks and reviews, subdivision fees, zoning permits and fees, conditional use permits, technical fees, plan amendments, hearings, copy and records fees, and other service charges Increased earnings from Local Government Investment Pool Increases in hearing officer services, addressing changes, and miscellaneous cost recovery Decreased federal (9.8m), increased state 5.8m and city 111k Increased road impact fees Decreased earnings from the Local Government Investment Pool Increased developer donations and miscellaneous other contributions Decrease of (2,268,792) in current year collections primarily due to decrease in secondary tax rate from 0.8150 to 0.7150 per 100 of NAV; increase in prior year collections 92,948 Decrease in debt service for improvement districts-Country Club Estates (288,348); La Cholla (23,682); Cimarron (3,346) Increase in payments in lieu of taxes-city 1,500; state 1,200 SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2004/2005 vs Fiscal Year 2005/2006 9-29 ADOPTED REVENUES FY 2005/2006 TOTAL REVENUES TOTAL INTERNAL SERVICE FUNDS Communications Charges for Services Interest Fleet Services Charges for Services Interest Intergovernmental Memo Revenue Miscellaneous Graphic Services Charges for Services Miscellaneous Risk Management Charges for Services Interest INTERNAL SERVICE FUNDS 2,219,309 7,500 12,927,856 30,000 37,000 224,255 526,555 1,490,270 0 13,799,503 500,000 31,762,248 1,120,838,996 2,161,724 7,500 12,271,276 35,000 39,800 0 682,546 1,463,577 2,000 15,553,493 500,000 32,716,916 1,028,873,220 THE FOLLOWING IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY SOURCE OF REVENUES ADOPTED REVENUES FY 2004/2005 91,965,776 (1,753,990) 0 (1,012,253) 26,693 (2,000) 656,580 (5,000) (2,800) 224,255 (155,991) 57,585 0 CHANGE EXPLANATION Decreased self insurance premiums due to resolution of several previous loss issues Anticipated increase in job volume after capital equipment upgrades Decreased sales of reports and atlases to the public Increase in motor pool rates 567.2k and department direct/special bill rates 89.4k Decreased cash balance Decrease in state tax refund for off road diesel fuel consumption Increase in sale of fixed assets Decrease in other government agencies fuel sales/maintenance revenue and accident collection revenue Increased voice/data infrastructure charges, and fax and internet server charges SUMMARY OF REVENUE BY FUND, DEPARTMENT, and CATEGORY Fiscal Year 2004/2005 vs Fiscal Year 2005/2006 This page intentionally left blank. 9-30 Pima County FY 2005/06 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Expenditures COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION ASSESSOR STATUTORY MANDATES TOTAL ASSESSOR 1,464,504 6,403,408 1,464,504 6,403,408 7,867,912 7,867,912 1,608,925 1,608,925 1,608,925 1,608,925 775,816 491,022 775,816 491,022 1,266,838 1,266,838 BOARD OF SUPERVISORS BOARD OF SUPERVISORS TOTAL BOARD OF SUPERVISORS CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT TOTAL CLERK OF THE BOARD COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR SONORAN DESERT CONSERVATION PLAN SPECIAL PROGRAMS 1,326,571 TOTAL COUNTY ADMINISTRATOR 1,326,571 430,000 2,057,858 1,326,571 430,000 2,057,858 2,487,858 3,814,429 ELECTIONS ELECTIONS TOTAL ELECTIONS 5,375,964 5,375,964 5,375,964 5,375,964 1,086,506 1,197,319 1,301,731 746,752 1,473,921 1,086,506 1,197,319 1,301,731 746,752 1,473,921 5,806,229 5,806,229 2,202,287 2,202,287 2,202,287 2,202,287 1,069,651 953,564 420,610 1,069,651 953,564 420,610 2,443,825 2,443,825 5,876,520 5,876,520 5,876,520 5,876,520 FINANCE ADMINISTRATION BUDGET FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS TOTAL FINANCE FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER TOTAL FORENSIC SCIENCE CENTER HUMAN RESOURCES COMPENSATION/BENEFITS/CLASSIFICATION RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES TOTAL HUMAN RESOURCES INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY TOTAL INFORMATION TECHNOLOGY NON DEPARTMENTAL CONTINGENCY DEBT SERVICE EMPLOYEE BENEFIT LIABILITY FUND GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES NON DEPARTMENTAL 5,376,860 67,738,662 1,000,000 3,047,760 500,000 3,447,394 TOTAL NON DEPARTMENTAL 12,372,014 10-1 1,000,000 67,738,662 5,376,860 67,738,662 1,000,000 3,047,760 500,000 3,447,394 81,110,676 Pima County FY 2005/06 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Expenditures PROCUREMENT ADMINISTRATION CONTRACTS-MATERIALS & SVCS DIV VENDOR RELATIONS & COMPLIANCE TOTAL PROCUREMENT 314,230 915,694 160,180 314,230 915,694 160,180 1,390,104 1,390,104 RECORDER INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 1,776,976 1,776,976 1,235,772 1,312,168 2,547,940 1,776,976 4,324,916 471,097 1,798,836 491,601 962,698 1,798,836 2,269,933 491,601 2,761,534 52,355,062 5,756,435 1,235,772 1,312,168 TOTAL RECORDER TREASURER INFORMATION TECHNOLOGIES TREASURER OPERATIONS TOTAL TREASURER TOTAL COUNTY ADMINISTRATION 67,738,662 125,850,159 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INFORMATION TECHNOLOGY COMMUNICATIONS 2,249,021 RISK MANAGEMENT ADMINISTRATION ENVIRONMENTAL DAMAGE LIABILITY CLAIMS OCCUPATIONAL MEDICAL MANAGEMENT OTHER LIABILITIES PROPERTY DAMAGE 1,697,356 139,626 7,032,061 5,232,113 1,797,175 1,135,001 6 TOTAL RISK MANAGEMENT 17,033,332 TOTAL INTERNAL SERVICE - COUNTY ADMINISTRATION 10-2 19,282,353 Pima County FY 2005/06 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Revenues COUNTY ADMINISTRATION ASSESSOR ASSESSOR STATUTORY MANDATES 6,000 6,000 6,000 6,000 10,000 10,000 10,000 10,000 4,262,000 4,262,000 4,262,000 4,262,000 FINANCIAL OPERATIONS 48,000 48,000 TOTAL FINANCE 48,000 48,000 891,500 891,500 891,500 891,500 2,500 1,350 2,500 1,350 3,850 3,850 589,900 589,900 589,900 589,900 TOTAL ASSESSOR CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT TOTAL CLERK OF THE BOARD ELECTIONS ELECTIONS TOTAL ELECTIONS FINANCE FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER TOTAL FORENSIC SCIENCE CENTER HUMAN RESOURCES COMPENSATION/BENEFITS/CLASSIFICATION STAFF SERVICES TOTAL HUMAN RESOURCES INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY TOTAL INFORMATION TECHNOLOGY NON DEPARTMENTAL CONTINGENCY DEBT SERVICE GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES NON DEPARTMENTAL 663,000 43,576,073 25,000 379,486,660 1,433,800 TOTAL NON DEPARTMENTAL 381,608,460 43,576,073 663,000 43,576,073 25,000 379,486,660 1,433,800 425,184,533 RECORDER INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 1,145,000 1,145,000 3,454,000 405,400 1,145,000 5,004,400 111,000 111,000 150 150 111,000 111,150 391,279,260 1,256,000 3,454,000 405,400 TOTAL RECORDER 3,859,400 TREASURER INFORMATION TECHNOLOGIES TREASURER OPERATIONS 150 TOTAL TREASURER TOTAL COUNTY ADMINISTRATION 10-3 43,576,073 436,111,333 Pima County FY 2005/06 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Debt Service Fund Total Revenues INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INFORMATION TECHNOLOGY COMMUNICATIONS 2,226,809 RISK MANAGEMENT ENVIRONMENTAL DAMAGE LIABILITY CLAIMS OCCUPATIONAL MEDICAL MANAGEMENT OTHER LIABILITIES PROPERTY DAMAGE TRUST FUND RESERVE 127,938 5,656,535 5,112,987 1,767,042 1,135,001 500,000 6 TOTAL RISK MANAGEMENT 14,299,503 TOTAL INTERNAL SERVICE - COUNTY ADMINISTRATION 10-4 16,526,312 Pima County FY 2005/06 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs COUNTY ADMINISTRATION ASSESSOR ADMINISTRATION ASSESSOR STATUTORY MANDATES 20.0 141.0 TOTAL ASSESSOR 161.0 BOARD OF SUPERVISORS BOARD OF SUPERVISORS 23.2 TOTAL BOARD OF SUPERVISORS 23.2 CLERK OF THE BOARD ADMINISTRATION/MANAGEMENT DOCUMENT & MICROGRAPHIC MGMT 9.0 10.0 TOTAL CLERK OF THE BOARD 19.0 COUNTY ADMINISTRATOR COUNTY ADMINISTRATOR 16.2 TOTAL COUNTY ADMINISTRATOR 16.2 ELECTIONS ELECTIONS 15.5 TOTAL ELECTIONS 15.5 FINANCE ADMINISTRATION BUDGET FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT FINANCIAL OPERATIONS 14.5 14.0 23.3 14.0 30.0 TOTAL FINANCE 95.8 FORENSIC SCIENCE CENTER FORENSIC SCIENCE CENTER 25.0 TOTAL FORENSIC SCIENCE CENTER 25.0 HUMAN RESOURCES COMPENSATION/BENEFITS/CLASSIFICATION RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES 18.8 17.3 6.3 TOTAL HUMAN RESOURCES 42.5 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY 100.5 TOTAL INFORMATION TECHNOLOGY 100.5 PROCUREMENT ADMINISTRATION CONTRACTS-MATERIALS & SVCS DIV DESIGN & CONSTRUCTION SERVICES VENDOR RELATIONS & COMPLIANCE 5.6 14.0 7.4 3.0 TOTAL PROCUREMENT 30.0 10-5 Pima County FY 2005/06 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs RECORDER INFORMATION SERVICES RECORDER DIVISION VOTER REGISTRATION 11.0 25.0 21.0 TOTAL RECORDER 57.0 TREASURER INFORMATION TECHNOLOGIES TREASURER OPERATIONS 7.0 34.0 TOTAL TREASURER 41.0 TOTAL COUNTY ADMINISTRATION 626.8 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY INFORMATION TECHNOLOGY COMMUNICATIONS 1 11.0 TOTAL INFORMATION TECHNOLOGY 11.0 RISK MANAGEMENT ADMINISTRATION LIABILITY CLAIMS OCCUPATIONAL MEDICAL MANAGEMENT 4 8.0 1.0 9.0 TOTAL RISK MANAGEMENT 18.0 TOTAL INTERNAL SERVICE COUNTY ADMINISTRATION 29.0 Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 10-6 Pima County FY 2005/06 Adopted Budget Assessor Expenditures: 7,867,912 Revenues: FTEs 6,000 161.0 Function Statement: Locate, identify, and value all real and personal property in Pima County. Annually value and add to the tax roll all new construction, additions, changes in ownership, subdivisions, and parcel splits. Educate and assist the public in the valuation and appeals process. Mandates: ARS Title 42: Taxation Expenditures by Program Administration 18.61% Assessor Statutory Mandates 81.39% Sources of All Funding Department Revenue 0.08% General Fund Support 99.92% 10-7 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: ASSESSOR Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted ADMINISTRATION 1,417,901 1,384,399 1,464,504 ASSESSOR STATUTORY MANDATES 5,262,576 5,749,006 6,403,408 Total Expenditures 6,680,477 7,133,405 7,867,912 Funding by Source Revenues ASSESSOR STATUTORY MANDATES (774) 6,000 6,000 Total Revenues Net Operating Transfers In/(Out) (774) 0 6,000 0 6,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 6,681,251 0 0 7,127,405 0 0 7,861,912 Total Program Funding 6,680,477 7,133,405 7,867,912 Staffing (FTEs) by Program ADMINISTRATION 19.0 20.0 20.0 ASSESSOR STATUTORY MANDATES 133.3 132.0 141.0 Total Staffing (FTEs) 152.3 152.0 161.0 10-8 Pima County FY 2005/06 Adopted Budget Program Summary Department: ASSESSOR Program: 1000 ADMINISTRATION Function Provide administrative and managerial support to all departmental programs. Develop the budget and internal procedures. Description of Services Provide personnel, payroll, and procurement services, and operational planning. Develop department procedures. Manage and direct information systems administration. Program Goals and Objectives - Ensure the proper and timely performance of all programs mandated to the Assessor by law - Administer, direct, and manage County personnel policies and procedures - Prepare fiscally realistic and responsible budgets - Monitor procurement and operational services - Direct and monitor non-mandated services currently provided - Develop new methods for maintaining historical data - Maintain a local area network (LAN) with current technologies - Develop management strategies through education - Develop electronic methods to enhance processing of tabular and graphic data Program Performance Measures Training and education provided to staff Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 100% Total Program Funding Program Staffing (FTEs) 100% FY2005/06 Planned 100% FY2003/04 Actual FY2004/05 Adopted 818,803 471,233 127,865 1,137,837 246,562 0 1,105,189 359,315 0 1,417,901 1,384,399 1,464,504 0 0 0 0 0 1,417,901 0 0 1,384,399 0 0 1,464,504 1,417,901 1,384,399 1,464,504 19.0 20.0 20.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2004/05 Estimated 10-9 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: ASSESSOR Program: 1000 ASSESSOR STATUTORY MANDATES Function Provide services in conformance with statutory mandates, legislative changes, and policies of the U.S. Department of Commerce, the Arizona Department of Revenue, and the Arizona Department of Commerce. Description of Services Identify, classify, and value all taxable property. Defend established values during the administrative appeal, notice of error, and notice of change processes. Assist taxpayers. Program Goals and Objectives - Defend values established for all real and personal property - List, value, and classify all new construction and additions to both real and personal property including mobile homes and business accounts - Defend values through the administrative appeal process - Implement new applications to the LAN system to include tabular and graphic data - Ensure Assessor database interacts with Transportation and Development Services databases to coordinate graphic database with Assessor’s base maps - Establish electronic Board Resolution file in conjunction with the Treasurer and Board of Supervisors to ensure timely processing of corrections - Grant exemption status to qualifying applicants as mandated - Migrate from the County’s mainframe to a local area network (LAN) - Migrate existing exemption manual functions performed to computer applications - Accept, review, route, update, and respond to petitions filed during the Administrative Appeal process - Accept, review, route, update, and respond to Notices of Error and Notices of Claims filed - Accept, review, and grant legislative freeze applications - Implement and maintain enterprise zones as directed by the state and federal agencies Program Performance Measures New commercial, residential, field, and property inspections completed Property transfers, splits, and subdivisions processed within the year of receipt Telephone inquiries answered regarding personal and real property Petitions filed during the Administrative Appeal process accepted, reviewed, and answered FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 97% 98% 98% 96% 98% 99% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,779,531 458,564 24,481 5,559,407 189,599 0 6,199,078 204,330 0 5,262,576 5,749,006 6,403,408 (774) 6,000 6,000 (774) 6,000 6,000 0 0 0 0 0 5,263,350 0 0 5,743,006 0 0 6,397,408 Total Program Funding 5,262,576 5,749,006 6,403,408 Program Staffing (FTEs) 133.3 132.0 141.0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 10-10 Pima County FY 2005/06 Adopted Budget Program Summary Department: ASSESSOR Program: 1000 ASSESSOR STATUTORY MANDATES Supplemental Packages Approved Supplemental Package B - Additional Positions - is associated with this program. Funding of this package will provide $280,618 for personal services necessitated by the growth of Pima County's property base. Data presented on the previous page includes $280,618 in expenditures. 10-11 This page intentionally left blank. 10-12 Pima County FY 2005/06 Adopted Budget Board of Supervisors Expenditures: 1,608,925 Revenues: FTEs 0 23.2 Function Statement: Fulfill the duties and responsibilities set forth in Arizona Revised Statutes. Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public revenues. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Mandates: ARS Title 11, Chapter 2: Board of Supervisors Expenditures by Program Board of Supervisors 100% Sources of All Funding General Fund Support 100% 10-13 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: BOARD OF SUPERVISORS Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted BOARD OF SUPERVISORS 1,348,965 1,460,789 1,608,925 Total Expenditures 1,348,965 1,460,789 1,608,925 Funding by Source Revenues BOARD OF SUPERVISORS (572) 0 0 Total Revenues Net Operating Transfers In/(Out) (572) 0 0 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,349,537 0 0 1,460,789 0 0 1,608,925 Total Program Funding 1,348,965 1,460,789 1,608,925 24.1 22.9 23.2 24.1 22.9 23.2 Staffing (FTEs) by Program BOARD OF SUPERVISORS Total Staffing (FTEs) 10-14 Pima County FY 2005/06 Adopted Budget Program Summary Department: BOARD OF SUPERVISORS Program: 1000 BOARD OF SUPERVISORS Function Fulfill the duties and responsibilities set forth in Arizona Revised Statute Title 11, Chapter 2. Description of Services Fund and maintain public health and safety. Lay out, maintain, and manage roads and bridges within the County. Provide health care and legal services to the indigent population of the County. Supervise the official conduct of all County officers charged with assessing, collecting, safekeeping, managing, or disbursing public funds. Initiate and support state legislation beneficial to Pima County. Pursue federal and state funding to support services to County residents. Respond to constituents' problems, suggestions, inquiries, or complaints. Establish policies and goals to be carried out and achieved by County departments. Set spending limits and approve budgets of all County departments. Levy taxes. Program Goals and Objectives - Manage growth in a way that provides maximum benefits to residents, minimizes future taxes, and achieves community and environmental goals Program Performance Measures Meetings required by statute held on time FY2003/04 Actual yes FY2004/05 Estimated yes FY2005/06 Planned yes Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,245,219 97,597 6,149 1,325,946 131,843 3,000 1,403,524 199,401 6,000 1,348,965 1,460,789 1,608,925 (572) 0 0 (572) 0 0 0 0 0 0 0 1,349,537 0 0 1,460,789 0 0 1,608,925 1,348,965 1,460,789 1,608,925 24.1 22.9 23.2 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-15 This page intentionally left blank. 10-16 Pima County FY 2005/06 Adopted Budget Clerk of the Board Expenditures: 1,266,838 Revenues: FTEs 10,000 19.0 Function Statement: Record and publish all proceedings of the Board of Supervisors. Preserve and file all accounts acted upon by the Board. Provide efficient management, suitable storage, and utilization of Pima County records. Process, preserve and file all petitions, various licenses, and applications. Process subscriptions, publicize amendments, and codify ordinances for inclusion in the Pima County Code. Fulfill requirements of boards, commissions, and committees. Discharge statutory requirements for special taxing districts. Perform all other duties required by law, rule, or order of the Board. Mandates: ARS Title 4: Alcoholic Beverages; Title 5: Amusements and Sports; Title 11: Counties; Title 12: Courts and Civil Proceedings; Title 35: Public Finances: Title 36: Public Health and Safety; Title 38: Public Officers and Employees; Title 39: Public Records, Printing and Notices; Title 41: State Government; Title 42: Taxation; and Title 48: Special Taxing Districts; Board of Supervisors' Policy C 4-2: Pima County Records Management Program. Expenditures by Program Document & Micrographic Mgmt 38.76% Administration/Mgmt 61.24% Sources of All Funding Department Revenue 0.79% General Fund Support 99.21% 10-17 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: CLERK OF THE BOARD Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted ADMINISTRATION/MANAGEMENT 709,430 734,485 775,816 DOCUMENT & MICROGRAPHIC MGMT 402,870 472,256 491,022 1,112,300 1,206,741 1,266,838 ADMINISTRATION/MANAGEMENT 8,810 10,000 10,000 DOCUMENT & MICROGRAPHIC MGMT 1,508 0 0 10,318 0 10,000 0 10,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,101,982 0 0 1,196,741 0 0 1,256,838 Total Program Funding 1,112,300 1,206,741 1,266,838 Total Expenditures Funding by Source Revenues Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program ADMINISTRATION/MANAGEMENT 9.0 9.0 9.0 DOCUMENT & MICROGRAPHIC MGMT 10.0 10.0 10.0 Total Staffing (FTEs) 19.0 19.0 19.0 10-18 Pima County FY 2005/06 Adopted Budget Program Summary Department: CLERK OF THE BOARD Program: 1000 ADMINISTRATION/MANAGEMENT Function Record and publish all proceedings of the Board of Supervisors. Preserve and file all accounts acted upon by the Board. Process, preserve, and file all petitions, various licenses, and applications. Process subscriptions and publicize amendments to the Pima County Code. Fulfill requirements of boards, commissions, and committees. Discharge statutory requirements for special taxing districts. Perform all other duties required by law, rule, or order of the Board. Description of Services Coordinate, prepare, and post the Board of Supervisors meeting agendas/addenda including electronic formats. Transcribe and publish Board meeting minutes. Transcribe and type "verbatims." Process Board meeting paperwork. Maintain permanent records of minutes, resolutions, and ordinances. Fulfill requests for public records. Maintain a database of Pima County Code materials and provide subscriptions. Process various licenses and applications, including those for liquor, bingo, and fireworks displays. Maintain records of membership for boards, commissions, and committees. Maintain and distribute Board of Supervisors policies. Fulfil statutory duties relating to special taxing districts. Program Goals and Objectives - Perform all duties within mandated deadlines - Continue to improve/modify the features of the electronic agenda - Continue to participate in the countywide development of Homepage improvements and internet security - Continue with ongoing database development project of converting microfilmed records into searchable text files Program Performance Measures Electronic agenda prepared/uploaded Licenses/permits processed Litigation/claims processed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 86 139 425 86 140 430 86 140 430 FY2003/04 Actual FY2004/05 Adopted 441,966 267,464 0 465,400 269,085 0 495,679 267,258 12,879 709,430 734,485 775,816 1,527 1,600 1,600 455 300 300 6,828 8,100 8,100 8,810 10,000 10,000 0 0 0 0 0 700,620 0 0 724,485 0 0 765,816 709,430 734,485 775,816 9.0 9.0 9.0 FY2005/06 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-19 Pima County FY 2005/06 Adopted Budget Program Summary Department: CLERK OF THE BOARD Program: 1000 DOCUMENT & MICROGRAPHIC MGMT Function Provide an efficient and effective Pima County Records Management Program in accordance with Arizona Revised Statute 41-1346 and Board of Supervisor's Policy C 4-2. Description of Services Store active and inactive public records. Establish records retention schedules. Implement records destruction based on retention schedules. Microfilm permanent records. Access, retrieve, and deliver stored information. Provide training in records management practices to County personnel. Program Goals and Objectives - Continue promoting the Pima County Records Managment Program to ensure countywide compliance - Finalize the Kino Community Hospital Medical Records Project - Continue marketing micrographic services to other local jurisdictions to generate revenue - Expand micrographic services to include document scanning - Continue utilizing recycling services for destruction of records to offset costs for the shredding of confidential documents - Identify and provide storage in our vault for original microfilm, backup tapes, and CDs of vital documents currently stored in County offices Program Performance Measures FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned Frames microfilmed Records handled per cubic foot Permanent records stored 1,310,591 58,747 11% 1,387,500 63,970 9% 1.485,000 67,170 8% FY2003/04 Actual FY2004/05 Adopted 352,146 50,724 410,441 61,815 429,207 61,815 402,870 472,256 491,022 1,508 0 0 1,508 0 0 0 0 0 0 0 401,362 0 0 472,256 0 0 491,022 402,870 472,256 491,022 10.0 10.0 10.0 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-20 Pima County FY 2005/06 Adopted Budget County Administrator Expenditures: 3,814,429 Revenues: FTEs 0 16.2 Function Statement: Carry out the policies and attain goals established by the Board of Supervisors. Provide information and technical assistance to the Board. Administer and oversee all nonelected official department operations. Provide management, coordination, and communication on all legislative issues and intergovernmental needs. Oversee such programs as the Sonoran Desert Conservation Plan and County Administration Special Programs. Mandates: None Expenditures by Program County Administrator 34.78% Special Programs 53.95% Sonoran Desert Conservation Plan 11.27% Sources of All Funding Fund Balance Decrease 22.95% Operating Transfers 42.27% General Fund Support 34.78% 10-21 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: COUNTY ADMINISTRATOR Expenditures by Program FY2003/04 Actual FY2004/05 Adopted COUNTY ADMINISTRATOR 972,315 LEASED PROPERTY OFFICE OF REVENUE & COLLECTIONS FY2005/06 Adopted 1,165,343 1,326,571 134,360 0 0 502,247 1,004,870 0 SONORAN DESERT CONSERVATION PLAN 243,187 1,000,000 430,000 SPECIAL PROGRAMS 495,421 687,000 2,057,858 YOUTH, FAMILIES, & NEIGHBOR REINVESTMENT 708,299 0 0 3,055,829 3,857,213 3,814,429 13 0 0 Total Expenditures Funding by Source Revenues COUNTY ADMINISTRATOR OFFICE OF REVENUE & COLLECTIONS 0 70,000 0 243,188 1,000,000 0 SPECIAL PROGRAMS 44,058 0 0 YOUTH, FAMILIES, & NEIGHBOR REINVESTMENT (2,402) 0 0 284,857 0 1,070,000 187,000 0 1,612,258 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 451,362 2,319,610 0 500,000 2,100,213 0 875,600 1,326,571 Total Program Funding 3,055,829 3,857,213 3,814,429 19.0 17.2 16.2 1.8 0.0 0.0 11.0 20.0 0.0 9.0 0.0 0.0 40.8 37.2 16.2 SONORAN DESERT CONSERVATION PLAN Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program COUNTY ADMINISTRATOR LEASED PROPERTY OFFICE OF REVENUE & COLLECTIONS YOUTH, FAMILIES, & NEIGHBOR REINVESTMENT Total Staffing (FTEs) Note: Total FTEs decreased by 21.0 in fiscal year 2005/06 primarily due to the transfer of the Office of Revenue, Collections & Audit to the Finance department and the transfer of the Office of Court Appointed Council to its own department. The decreased expenditures due to these transfers are largely offset by an increase of $1,370,858 in expenditures for the County Administrator Special Programs. 10-22 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 COUNTY ADMINISTRATOR Function Carry out the policies and attain goals established by the Board of Supervisors. Description of Services Administer and oversee all nonelected official department operations. Provide management, coordination, and communications on all legislative issues and intergovernmental needs. Ensure timely mailing of tax bills. Program Goals and Objectives - Implement the Board of Supervisors policies and work with the State Legislature on issues affecting Pima County - Identify ways to generate increased revenue for services Program Performance Measures Department budget requests reviewed Board requests met Mandated reports completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual yes yes yes FY2004/05 Estimated yes yes yes FY2005/06 Planned yes yes yes FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 830,276 137,955 4,084 1,028,919 136,424 0 1,179,870 146,701 0 972,315 1,165,343 1,326,571 13 0 0 13 0 0 0 0 0 0 0 972,302 0 0 1,165,343 0 0 1,326,571 972,315 1,165,343 1,326,571 19.0 17.2 16.2 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-23 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 LEASED PROPERTY Function Provide professional marketing and development services to County owned, operated, and leased properties and facilities. Description of Services Prepare marketing plans, new product development, and special event and production plans. (Note: Responsibility for this function has been transferred to departments within the Community Resources functional area. Data presented here is for historic information only.) Program Goals and Objectives - Raise the awareness levels to local, regional, and visitors (national and international) of the attractions located on Pima County Government land - Increase cultural and heritage awareness of Pima County residents - Increase partnership revenue to the County - Increase the number of special events and activities at Tucson Electric Park - Increase spring training attendance and revenue - Develop a partnership approach to the involvement of Pima County Leased Properties and Natural Resources, Parks, & Recreation - Represent Pima County in tourism development opportunities by becoming a committee member or board member of Metropolitan Tucson Convention and Visitors Bureau, Tucson Mexico Trade Mission, Tucson Chamber of Commerce, and Southern Arizona Attractions Alliance - Develop optional use concepts for County land for Pima County Fairgrounds and Leased Property Attractions Program Performance Measures 5% increase in partnership revenue achieved Increase in special events and activities planned 5% increase in attendance and revenue for spring training achieved (TEP) Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2003/04 Actual yes 3 yes n/a n/a n/a Total Program Funding Program Staffing (FTEs) FY2005/06 Planned n/a n/a n/a FY2003/04 Actual FY2004/05 Adopted 109,370 24,990 0 0 0 0 134,360 0 0 0 0 0 0 0 134,360 0 0 0 0 0 0 134,360 0 0 1.8 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2004/05 Estimated 10-24 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 OFFICE OF REVENUE & COLLECTIONS Function Serve in an independent capacity to provide revenue collection services, audits, and recommendations based upon audit findings. Description of Services Perform collections activities including research, accounting, payment plans, monitoring accounts, writeoffs, and reporting. Provide clerical services: word processing, data entry, mail distribution, and telephone/operator services. Provide a centralized control point where all County departments report accounts receivable, collections activities, and delinquent accounts. Receive and deposit payments. Prepare a quarterly collections report for the Board of Supervisors. (Note: The Office of Revenue, Collections & Audit has been transferred to the Finance department. Funding for the Office of Court Appointed Council, also included in this program, has been transferred to its own department. Data presented here is for historic information only.) Program Goals and Objectives - Increase County revenue through an efficient collections process - Ensure countywide compliance with County collections policies and procedures Program Performance Measures Research, analyze, and report on projects as requested by the County Administrator Prepare the County Administrator's quarterly collections report for the BOS Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned yes yes n/a yes yes n/a FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 459,263 34,942 8,042 938,409 49,211 17,250 0 0 0 502,247 1,004,870 0 Revenues CHARGES FOR SERVICES 0 70,000 0 Operating Revenue Sub-Total 0 70,000 0 Net Operating Transfers In/(Out) 0 0 0 0 0 502,247 0 0 934,870 0 0 0 502,247 1,004,870 0 11.0 20.0 0.0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-25 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 SONORAN DESERT CONSERVATION PLAN Function Coordinate research and other activities related to the development of the Sonoran Desert Conservation Plan. Description of Services Services will be established by the terms of the implementing agreement upon final adoption. Program Goals and Objectives - Apply for a Section 10 Permit under the Endangered Species Act from the United States Fish and Wildlife Service as early as possible Program Performance Measures Issue all draft documents on schedule FY2003/04 Actual yes FY2004/05 Estimated yes FY2005/06 Planned yes FY2003/04 Actual FY2004/05 Adopted 243,187 1,000,000 430,000 243,187 1,000,000 430,000 INTERGOVERNMENTAL 243,188 1,000,000 0 Grant Revenue Sub-Total 243,188 1,000,000 0 0 0 0 0 (1) 0 0 0 0 0 430,000 0 243,187 1,000,000 430,000 0.0 0.0 0.0 Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-26 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 SPECIAL PROGRAMS Function Provide for the maintenance of the County's service delivery infrastructure and address neglected service needs. Description of Services Provide funds and a comprehensive review, analysis, justification, and approval process to provide continuing reinvestment in maintenance and repair of County facilities. Program Goals and Objectives - Identify and fund critical facilities maintenance and repair projects Program Performance Measures Facilities renewal approval plan complete Facilities repair projects completed Program Expenditures by Object SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual yes 2 FY2004/05 Estimated yes 2 FY2005/06 Planned yes 2 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 467,371 28,050 687,000 0 2,057,858 0 495,421 687,000 2,057,858 44,058 0 0 44,058 0 0 0 187,000 1,612,258 0 451,363 0 0 500,000 0 0 445,600 0 495,421 687,000 2,057,858 0.0 0.0 0.0 Revenues INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-27 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 YOUTH, FAMILIES, & NEIGHBOR REINVESTMENT Function Provide coordination and funding for various components and programs to address critical human issues and community stability. Synchronize a coordinated response, mediation, and/or intervention to individuals, neighborhood, or entities which are experiencing an extraordinary event disruptive to health and/or safety. Identify, improve, coordinate, and conserve economic, social, cultural, environmental, and community resources to improve the quality of life of Pima County residents by mitigating stress factors. Coordinate response, mediation, intervention, and environmental/social mitigation for the youth of Pima County to reduce violent acting out or other behaviors that spawn violence in the community. Mitigate the affordable housing shortage in Pima County. Description of Services Establish comprehensive coordination that enhances family and community stability, prevents youth violence, and conserves neighborhoods. Provide assistance from the Pima County Housing Trust Fund in financing the construction of affordable housing designed for low income households throughout Pima County. Streamline and augment communication between government entities and community resources, especially "nonprofits," to more efficiently mitigate stress factors impacting Pima County residents. Synchronize, deploy, and coordinate appropriate governmental and community resources through response collaborators to mitigate the impact of an extraordinary event disruptive to health and/or safety. Activities will include but not be limited to: Facilitating communications, identifying events, deploying resources, invoking application of previously established Intergovernmental Agreements (IGA), clarifying procedures, and measuring adequacy of response. Services will be geared to address needs of elderly, families, stress neighborhoods, and classes protected by Civil Rights legislation. Special focus will be given to environmental impacts that negatively affect the human environment. Provide research, analysis, solutions, and action plans addressing human and public infrastructure needs of the County's stressed urban and rural populations. Implement a consensus building process facilitating public participation in identifying relevant stress factors and designing mitigation processes. Guide and contract for community analysis, solutions, action plans, and resource utilization. Guidelines for the products will be developed through a consensus building process of public participation with a special emphasis on soliciting input for the involved youth, relevant government agencies, and the impacted communities. Implement developed mechanism for obligating available bond funds. Identify and develop resources for the implementation of affordable housing projects as resources are developed and available. (Note: Responsibility for these functions has been transferred from the County Administrator's office to the Community Resources functional area. Data presented here is for historic information only.) Program Goals and Objectives - Identify and develop resources for implementation of affordable housing projects - Identify and develop resources for implementation of neighborhood reinvestment projects - Identify appropriate government and community resources available to the stressed areas of Pima County by District - Institute short and long term strategic planning methods and action plans for establishing collaborations and for coordinating a network of government and community resources to better respond to issues within stressed neighborhoods through four designated programs: Emergency Critical Response, Sonoran People Preservation Plan, Youth Reclamation Services, and Affordable Housing Augmentation - Outline parameters of situations constituting extraordinary events disruptive to health and/or safety - Establish network of collaborators geared to respond - Define areas of responsibility for each response collaborator - Establish communication system and process for synchronizing, deploying, and coordinating appropriate response collaborators - Develop process, procedures, and network for activating response collaborators - Utilize County's authority to contract for services through IGAs - Implement process, procedures, and network of response collaborators - Contract for relevant, culturally competent research studies, reports, and surveys to guide the development of solutions - Identify and develop appropriate programs for mitigating environmental, social, and cultural stress on the County's urban and rural populations - Identify and implement a consensus building process that facilitates public participation - Collaborate with appropriate government and community resources - Coordinate all collaboration with existing resources - Identify gaps in service - Identify stress factors particularly impacting youth because of age - Explore alternate modes of life enrichment through skill and spiritual development - Encourage immersion and social/community relationships - Ameliorate dysfunctional family environment and relationships - Obligate to housing projects in Pima County stress areas - Identify alternate funding mechanisms for affordable housing 10-28 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ADMINISTRATOR Program: 1000 YOUTH, FAMILIES, & NEIGHBOR REINVESTMENT Program Performance Measures Amount leveraged per $1 of housing bond funds Families housed Stress area neighborhoods assisted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual $5 81 14 FY2004/05 Estimated n/a n/a n/a FY2005/06 Planned n/a n/a n/a FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 560,319 134,802 13,178 0 0 0 0 0 0 708,299 0 0 (2,402) 0 0 (2,402) 0 0 0 0 0 0 0 710,701 0 0 0 0 0 0 708,299 0 0 9.0 0.0 0.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-29 This page intentionally left blank. 10-30 Pima County FY 2005/06 Adopted Budget Elections Expenditures: 5,375,964 Revenues: FTEs 4,262,000 15.5 Function Statement: Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, school districts, fire districts, and any other special districts within Pima County) that contract with the County. Serve as the filing office for candidate nomination filings. Serve as the filing office for campaign finance reports. Administer reprecincting and redistricting as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans With Disabilities Act, the Voting Rights Act, and the Help America Vote Act. Mandates: ARS Title 16: Elections and Electors Expenditures by Program Elections 100% Sources of All Funding General Fund Support 20.72% Department Revenue 79.28% 10-31 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: ELECTIONS Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted ELECTIONS 1,102,035 2,485,927 5,375,964 Total Expenditures 1,102,035 2,485,927 5,375,964 ELECTIONS 564,770 600,000 4,262,000 Total Revenues Net Operating Transfers In/(Out) 564,770 0 600,000 0 4,262,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 537,265 0 0 1,885,927 0 0 1,113,964 1,102,035 2,485,927 5,375,964 12.0 12.0 15.5 12.0 12.0 15.5 Funding by Source Revenues Total Program Funding Staffing (FTEs) by Program ELECTIONS Total Staffing (FTEs) Note: The increased budget for fiscal year 2005/06 is attributable to non-recurring costs for capital acquisition of vision-impaired voting machines mandated by the Help America Vote Act of 2002 as well as a provision for a possible transportation bond election. Reimbursement is available from the state for both of these items, and has been budgeted accordingly as intergovernmental revenue. 10-32 Pima County FY 2005/06 Adopted Budget Program Summary Department: ELECTIONS Program: 1000 ELECTIONS Function Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions that contract with the County. Description of Services Conduct fair, honest, and efficient elections pursuant to all federal and state laws and regulations. Provide election support to all jurisdictions (cities, towns, schools, fire districts, and any other special districts within Pima County) that contract with the County. Serve as the filing office for candidates' nomination filings. Serve as the filing office for campaign finance reports. Responsible for redefining precincts and redistricts as required by the Board of Supervisors. Conduct community outreach and assistance to ensure compliance with the Americans with Disabilities Act and the Voting Rights Act. Program Goals and Objectives - Conduct fair and open elections Program Performance Measures Sample ballots mailed on time Boardworkers recruited for jurisdictional elections Sufficient ballots on hand Results available for 10:00 P.M. news Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned yes 2,987 yes 3,500 yes 1,500 yes yes yes yes yes yes FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 755,259 313,171 33,605 1,487,827 982,200 15,900 1,665,964 873,500 2,836,500 1,102,035 2,485,927 5,375,964 556,208 595,000 4,257,000 8,562 5,000 5,000 564,770 600,000 4,262,000 0 0 0 0 0 537,265 0 0 1,885,927 0 0 1,113,964 1,102,035 2,485,927 5,375,964 12.0 12.0 15.5 Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package C - Help America Vote Act - is associated with this program. Funding of this package provides $121,800 for personal services, $85,050 for supplies and services, and $2,807,000 for capital to acquire vision impaired voting machines plus associated support to comply with requirements of the Help America Vote Act of 2002. Revenue of $2,807,000 for capital acquisition is available from the state by way of federal pass-through. Data on this page includes $3,013,850 in expenditures and $2,807,000 in revenues. Supplemental Package C - Proposition 200 - is associated with this program. Funding of this package provides $89,750 for printed materials to comply with the requirements of Proposition 200. Data presented on this page includes $89,750 in expenditures. 10-33 This page intentionally left blank. 10-34 Pima County FY 2005/06 Adopted Budget Finance Expenditures: 5,806,229 Revenues: FTEs 48,000 95.8 Function Statement: Provide centralized financial services to both internal and external customers of the County. Includes administration, bond financing, budget development and monitoring, tax levy and rate compilation, financial statement preparation, financial systems control, accounts payable, payroll processing, records maintenance, and mail services. Mandates: ARS Title 11: Counties; Title 23: Labor; Title 34: Public and Building Improvements; Title 38: Public Officers and Employees; Title 41: State Government; and Title 42: Taxation Expenditures by Program Administration 18.71% Financial Operations 25.39% Budget 20.62% Financial Management & Audit 12.86% Financial Control & Reporting 22.42% Sources of All Funding Department Revenue 0.83% General Fund Support 99.17% 10-35 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: FINANCE Expenditures by Program ADMINISTRATION FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 438,129 335,764 1,086,506 1,072,427 1,135,390 1,197,319 829,209 906,334 1,301,731 0 0 746,752 FINANCIAL OPERATIONS 1,948,760 2,085,354 1,473,921 Total Expenditures 4,288,525 4,462,842 5,806,229 BUDGET FINANCIAL CONTROL & REPORTING FINANCIAL MANAGEMENT & AUDIT Funding by Source Revenues BUDGET 298 0 0 FINANCIAL OPERATIONS 72,231 48,000 48,000 Total Revenues Net Operating Transfers In/(Out) 72,529 0 48,000 0 48,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 4,215,996 0 0 4,414,842 0 0 5,758,229 Total Program Funding 4,288,525 4,462,842 5,806,229 Staffing (FTEs) by Program ADMINISTRATION 4.5 11.6 14.5 BUDGET 15.0 14.0 14.0 FINANCIAL CONTROL & REPORTING 17.6 17.6 23.3 0.0 0.0 14.0 FINANCIAL OPERATIONS 40.0 39.5 30.0 Total Staffing (FTEs) 77.1 82.7 95.8 FINANCIAL MANAGEMENT & AUDIT Note: The Financial Management & Audit program (previously the Office of Revenue & Collections) was transferred from the County Administrator department to the Finance department in fiscal year 2005/06. 10-36 Pima County FY 2005/06 Adopted Budget Program Summary Department: FINANCE Program: 1000 ADMINISTRATION Function Plan, organize, direct, and manage the operation of the Finance Department and Risk Management Department. Description of Services Perform the above stated function, in order to accomplish the following: process payroll and accounts payable; prepare external and internal financial reports; coordinate and monitor County budgets; administer the County's long term debt and mail services; perform internal audits; monitor cash position for all County departments; and collect delinquent receivables. Program Goals and Objectives - Complete special reports, investigations, and analyses as directed by the County Administrator - Prepare debt packages for the underwriters to obtain the most advantageous interest rate possible for bonds, Water Infrastructure Finance Authority (WIFA) loans, Highway Extension/Expansion Loan Program (HELP) Loans - Install integrated Countywide program for asset management, procurement, and work order management Program Performance Measures Special reports/analyses/investigations completed Debt packages Departments working on line in new Synergen system Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 4 3 n/a 4 3 n/a Total Program Funding Program Staffing (FTEs) FY2005/06 Planned 4 3 85% FY2003/04 Actual FY2004/05 Adopted 188,438 9,980 239,711 330,042 5,722 0 872,807 213,699 0 438,129 335,764 1,086,506 0 0 0 0 0 438,129 0 0 335,764 0 0 1,086,506 438,129 335,764 1,086,506 4.5 11.6 14.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2004/05 Estimated 10-37 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: FINANCE Program: 1000 BUDGET Function Develop and monitor Pima County's annual budget. Manage Pima County's annual property tax assembly process. Description of Services Produce the Recommended, Tentative, and Adopted Budget schedules and books. Monitor the budget and compile monthly revenue and expenditure forecasts. Respond to management's requests for financial analyses and reports. Compile the property tax levies and rates. Work with the Assessor's and Treasurer's offices to produce the property tax roll extension, print tax bills, and answer taxpayer queries via the taxpayer telephone hotline. Program Goals and Objectives - Publish budget schedules/books by due dates established by the County Administrator - Maximize the number of Government Finance Officers Association (GFOA) review criteria met, as promulgated for their annual Distinguished Budget Presentation Award - Print and mail the Pima County real and secured personal property tax statements in a timely manner at a reasonable cost - Prepare accurate and timely reports analyzing monthly budget projections Program Performance Measures Schedules/books produced by due dates FYE projection vs CAFR actual (General Fund) GFOA review criteria rating of proficient/outstanding Tax rates/levies compiled by due date Days tax statements mailed prior to taxes due Taxpayer complaints received re: telephone hotline Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual all <1% difference 88 of 93 yes 22 0 FY2004/05 Estimated all <1% difference 93 of 93 yes 22 0 FY2005/06 Planned all <1% difference 93 of 93 yes 23 0 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 823,718 248,709 0 877,434 257,956 0 921,342 268,477 7,500 1,072,427 1,135,390 1,197,319 298 0 0 298 0 0 0 0 0 0 0 1,072,129 0 0 1,135,390 0 0 1,197,319 1,072,427 1,135,390 1,197,319 15.0 14.0 14.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-38 Pima County FY 2005/06 Adopted Budget Program Summary Department: FINANCE Program: 1000 FINANCIAL CONTROL & REPORTING Function Perform centralized financial reporting and accounting/finance functions for Pima County departments and funds. Description of Services Monitor financial activity, process journal entries, prepare interim and year end financial statements, and prepare various schedules in support of the production of the Comprehensive Annual Financial Report (CAFR). Prepare and file external and internal annual financial reports, e.g., the Expenditure Limitation Report, the Indirect Cost Allocation Report. Reconcile cash, property tax revenues, and investments with the records of the Pima County Treasurer. Respond to management's requests for financial analyses and reports. Program Goals and Objectives - Meet the December 31st deadline for submitting the County's audited Comprehensive Annual Financial Report for the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting - Meet the March 31st deadline for filing the Schedule of Expenditures and Federal Awards (SEFA) as determined by OMB Circular A-133 Subpart C.320 - Remain on course for complying with the GASB 34 June 30, 2006 deadline for retroactively reporting all major infrastructure Program Performance Measures GFOA financial reporting award received SEFA deadline met Infrastructure recorded in CAFR Indirect cost allocation deadline met Quarterly financial statement issued for WWM, Dev.Svcs., and Risk Mgmt WWM, Dev. Svcs., and Risk Mgmt. audits completed by 10/31 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual Total Program Funding Program Staffing (FTEs) FY2005/06 Planned yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes n/a yes yes FY2003/04 Actual FY2004/05 Adopted 789,683 23,308 16,218 868,636 37,698 0 1,251,370 45,861 4,500 829,209 906,334 1,301,731 0 0 0 0 0 829,209 0 0 906,334 0 0 1,301,731 829,209 906,334 1,301,731 17.6 17.6 23.3 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2004/05 Estimated FY2005/06 Adopted Supplemental Packages Approved Supplemental Package C - Grants/Compliance Positions - is associated with this program. Funding of this package provides $156,661 in personal services, $4,460 in supplies & services, and $4,500 in capital to comply with Board of Supervisors Policy D22.6. Data presented on this page includes $165,621 in expenditures. 10-39 Pima County FY 2005/06 Adopted Budget Program Summary Department: FINANCE Program: 1000 FINANCIAL MANAGEMENT & AUDIT Function Perform centralized cash analysis function for County departments, ensure that internal control processes are in place and functioning, and collect delinquent accounts receivable for various departments. Description of Services Review and analyze County cash position, coordinate and monitor County collection activities, and conduct routine cash handling, performance, managment and contract audits pertaining to all County departments. (Note: Prior to fiscal year 2005/2006 this program was in the County Administrator's department.) Program Goals and Objectives - Prepare and analyze monthly cash flow components for the major County departments - Provide collection services on all delinquent accounts - Perform internal audits on high risk areas Program Performance Measures Departmental cash flow analyses prepared Updated administration policy on collection High risk audits completed FY2003/04 Actual n/a n/a n/a FY2004/05 Estimated n/a n/a n/a FY2005/06 Planned 10 yes 4 FY2003/04 Actual FY2004/05 Adopted 0 0 0 0 0 0 691,361 34,391 21,000 0 0 746,752 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 746,752 0 0 746,752 0.0 0.0 14.0 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 10-40 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: FINANCE Program: 1000 FINANCIAL OPERATIONS Function Perform centralized payment functions of payroll and accounts payable. Provide relevant, accurate financial data to customers on a timely basis, so there is reasonable and judicious use of County resources. Description of Services Create a systematic and consistent method of performing financial operations tasks through the establishment and maintenance of department financial procedures. Enter financial documents into the County's Financial Management System, accurately and in a timely manner. Perform accounts payable functions, including paying, researching, and auditing claims. Perform payroll functions, including paying County employees and researching problems. Distribute incoming and outgoing mail accurately, in a timely manner, and in accordance with federal regulations. Program Goals and Objectives - Provide accurate and timely payment information - Enhance confidence in the Financial Management System as a sound tool for management and decision making - Process invoices within 7-10 days of receipt - Meet statutory deadlines for payroll Program Performance Measures Process invoices within 7-10 working days at least 95% of the time 1099s mailed by statutory due date Incoming and outgoing mail processed within one day of receipt Employees paid in accordance with federal time lines FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned yes yes yes yes yes yes yes yes yes yes yes yes Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,630,059 318,701 1,773,897 311,457 1,371,195 102,726 1,948,760 2,085,354 1,473,921 72,231 48,000 48,000 72,231 48,000 48,000 0 0 0 0 0 1,876,529 0 0 2,037,354 0 0 1,425,921 1,948,760 2,085,354 1,473,921 40.0 39.5 30.0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-41 This page intentionally left blank. 10-42 Pima County FY 2005/06 Adopted Budget Forensic Science Center Expenditures: 2,202,287 Revenues: FTEs 891,500 25.0 Function Statement: Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner. Mandates: ARS Title 11, Chapter 3, Article 12: County Medical Examiner Expenditures by Program Forensic Science Center 100% Sources of All Funding Department Revenue 40.48% General Fund Support 59.52% 10-43 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: FORENSIC SCIENCE CENTER Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted FORENSIC SCIENCE CENTER 2,062,116 2,023,034 2,202,287 Total Expenditures 2,062,116 2,023,034 2,202,287 FORENSIC SCIENCE CENTER 779,309 760,955 891,500 Total Revenues Net Operating Transfers In/(Out) 779,309 0 760,955 0 891,500 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,282,807 0 0 1,262,079 0 0 1,310,787 Total Program Funding 2,062,116 2,023,034 2,202,287 24.0 24.0 25.0 24.0 24.0 25.0 Funding by Source Revenues Staffing (FTEs) by Program FORENSIC SCIENCE CENTER Total Staffing (FTEs) Note: Following the transfer of Kino Community Hospital to University Physicians, Incorporated (UPI), former Kino employees who wanted to continue as County employees were assigned to various County departments. A total of $32,003 and 1 FTE was added to the Forensic Science Center department's fiscal year 2005/06 budget for the former Kino employee assigned to a County position within the department. 10-44 Pima County FY 2005/06 Adopted Budget Program Summary Department: FORENSIC SCIENCE CENTER Program: 1000 FORENSIC SCIENCE CENTER Function Perform investigations regarding individuals whose deaths are under the jurisdiction of the office of the Medical Examiner as mandated by ARS Title 11, Chapter 3, Article 12: County Medical Examiner. Description of Services Perform death investigation functions to include autopsies, certifying cause and manner of death, information gathering, report preparation, and court testimony. Provide these services, upon request and for a fee, to other counties in Arizona. Program Goals and Objectives - Maintain the highest possible quality death investigation standards Program Performance Measures Requests to remove bodies responded to within 30 minutes Autopsy rate Reports prepared within 3-4 weeks Cremation authorization completed within 1 day FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 97% 98% 98% 68% 80% 90% 70% 85% 90% 75% 86% 95% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,620,726 434,456 6,934 1,668,257 349,977 4,800 1,794,191 403,296 4,800 2,062,116 2,023,034 2,202,287 777,124 757,455 886,500 2,185 3,500 5,000 779,309 760,955 891,500 0 0 0 0 0 1,282,807 0 0 1,262,079 0 0 1,310,787 2,062,116 2,023,034 2,202,287 24.0 24.0 25.0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package C - Utilities - is associated with this program. Funding of the package provides $21,000 for supplies and services for utilities associated with the building expansion of the Forensic Science Center. The data presented on this page includes $21,000 in expenditures. 10-45 This page intentionally left blank. 10-46 Pima County FY 2005/06 Adopted Budget Human Resources Expenditures: 2,443,825 Revenues: FTEs 3,850 42.5 Function Statement: Provide the full range of personnel services including recruitment and selection, classification, compensation and benefits, training, labor relations, affirmative action reporting, and employment rights. Conduct scheduled audits of all County departments to ensure compliance with ordinances, policies, rules, County directives, and practices. Mandates: ARS Title 11-351: Definitions; Title 11-352: Adoption of limited County Employee Merit System by Resolution; Removal of Certain Administrative Positions by Resolution; Title 11353: County Employee Merit System Commission; Members; Terms; Vacancies; Title 11354: Powers and Duties of the Commission; Title 11-355: Minimum Qualifications for Employment; and Title 11-356: Dismissal, Suspension or Reduction in Rank of Employees; Appeals; Hearings Expenditures by Program Staff Services 17.21% Comp/Benefits/Class 43.77% Recruit/Employment Rights 39.02% Sources of All Funding Department Revenue 0.16% General Fund Support 99.84% 10-47 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: HUMAN RESOURCES Expenditures by Program COMPENSATION/BENEFITS/CLASSIFICATION FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 856,151 969,999 RECRUITMENT/EMPLOYMENT RIGHTS 862,632 896,040 953,564 STAFF SERVICES 409,633 454,194 420,610 2,128,416 2,320,233 2,443,825 Total Expenditures 1,069,651 Funding by Source Revenues COMPENSATION/BENEFITS/CLASSIFICATION 17,853 7,850 2,500 1,332 1,500 1,350 19,185 0 9,350 0 3,850 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 2,109,231 0 0 2,310,883 0 0 2,439,975 Total Program Funding 2,128,416 2,320,233 2,443,825 16.4 18.4 18.8 18.4 18.4 17.3 8.2 7.2 6.3 43.0 44.0 42.5 STAFF SERVICES Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program COMPENSATION/BENEFITS/CLASSIFICATION RECRUITMENT/EMPLOYMENT RIGHTS STAFF SERVICES Total Staffing (FTEs) 10-48 Pima County FY 2005/06 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 COMPENSATION/BENEFITS/CLASSIFICATION Function Develop and maintain a classification, compensation, and benefits plan for County employees. Description of Services Perform position audits and major classification studies; market evaluations, salary surveys, and compensation review; benefits advocacy; contract development, negotiations, and renewals; benefits enrollment; and special program coverage plans. Program Goals and Objectives - Ensure all County employees are working within properly defined classifications - Maintain classification and audit requests to less than 100 open requests at any one time for enhanced service to user departments and employees - Perform compensation reviews for market competitiveness and enhanced retention efforts - Ensure grade recommendations are completed within 10 business days of final evaluation/market review in order to encourage retention and provide competitive pay - Ensure adequate performance and cost application by benefits providers - Inform benefits providers of major complaints within one business day of receipt of a complaint Program Performance Measures Total audits open at year end Average days for grade recommendations Major complaints reported within one business day Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 3% 12 100% FY2004/05 Estimated 5% 10 100% FY2005/06 Planned 5% 10 100% FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 722,792 115,262 18,097 812,096 157,903 0 851,768 214,133 3,750 856,151 969,999 1,069,651 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 4,900 5,000 0 12,953 2,850 2,500 17,853 7,850 2,500 0 0 0 0 0 838,298 0 0 962,149 0 0 1,067,151 856,151 969,999 1,069,651 16.4 18.4 18.8 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-49 Pima County FY 2005/06 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 RECRUITMENT/EMPLOYMENT RIGHTS Function Provide staffing and testing services for Pima County. Establish, monitor, and interpret Board of Supervisors rules and policies. Respond to employee complaints. Serve as administrative staff for the Merit System Commission. Description of Services Review and advertise requests to fill positions. Screen and test applicants. Develop and interpret rules and policies. Provide mediation and train mediators and grievance committee members. Investigate employee complaints, appeals and grievances, and recommend corrective action. Provide staff support to the Merit System Commission for appeals. Review and monitor Americans with Disabilities Act (ADA) accessibility and accommodation issues. Program Goals and Objectives - Determine the state of the recruitment market for future planning, stability, and outreach services - Track and comparatively chart, on a monthly basis, the number of employment applications - Utilize, promote, and expand the mediation program - Continue to provide a more feasible tool for resolving complaints via mediation - Assist management in making proper employment related decisions and provide employees with reliable information - Track and record the number of requests for assistance in interpreting the rules, policies, and administrative procedures so that frequently asked questions (FAQs) can be added to our website and interpretations consistently applied Program Performance Measures Certification/applications received and reviewed Complaints mediated Requests for interpretation of rules and policies answered Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 1,249/17,309 104 4,489 Total Program Funding Program Staffing (FTEs) FY2005/06 Planned 1,250/18,000 150 5,000 1,250/18,000 150 5,000 FY2003/04 Actual FY2004/05 Adopted 701,389 146,283 14,960 747,690 148,350 0 758,564 192,500 2,500 862,632 896,040 953,564 0 0 0 0 0 862,632 0 0 896,040 0 0 953,564 862,632 896,040 953,564 18.4 18.4 17.3 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2004/05 Estimated 10-50 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: HUMAN RESOURCES Program: 1000 STAFF SERVICES Function Provide mandatory training, affirmative action reporting, rules and policies auditing, departmental financing review and budgeting, and official records maintenance for County employees. Description of Services Develop curricula and train managers and supervisors on federal, state, and County mandates. Coach employees for improved conduct and services, when necessary. Report on the makeup of the County's workforce, as required by law, and maintain the official personnel files. Conduct Countywide audits to ensure mandate compliance, and prepare and review financial requirements for the department. Administer the employee discount program. Program Goals and Objectives - Train managers/supervisors to enhance performance and communicate organizational expectations - Ensure official records are maintained in accordance with federal requirements - Ensure departments are operating in accordance with various federal, state, and local mandates - Report the County's workforce makeup in accordance with federal law - Generate annual reports to record the County's ethnic makeup, including women and minorities Program Performance Measures Records scheduled for compliance review Management training sessions held Fulltime women/minorities employed Audits scheduled/completed Affirmative Action Reporting compliance Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 1,121 151 2,720/1,968 18/18 yes 1,000 160 2,500/2,560 20/20 yes 1,000 160 2,500/2,560 20/20 yes FY2003/04 Actual FY2004/05 Adopted 376,167 29,832 3,634 381,994 62,200 10,000 331,180 70,680 18,750 409,633 454,194 420,610 FY2005/06 Adopted Revenues CHARGES FOR SERVICES 1,332 1,500 1,350 Operating Revenue Sub-Total 1,332 1,500 1,350 0 0 0 0 0 408,301 0 0 452,694 0 0 419,260 409,633 454,194 420,610 8.2 7.2 6.3 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-51 This page intentionally left blank. 10-52 Pima County FY 2005/06 Adopted Budget Information Technology Expenditures: 8,125,541 Revenues: FTEs 2,816,709 111.5 Function Statement: Information Technology (IT) includes management and administration of the County's: mainframe computer; networked servers; wide area network (data backbone); telecommunications; financial application systems development and support; computer hardware and software acquisition and licensing; franchise license and contract coordination for cable, fiber, and competitive local exchange carriers (CLECs); training County employees in the use of computer software and hardware; and providing a central help desk function for computer hardware and software problem resolution. The Information Technology Department coordinates all Pima County IT activities with various agencies and the general public. Mandates: None Expenditures by Program Communications 27.68% Information Services 72.32% Sources of All Funding Department Revenue 34.66% General Fund Support 65.34% 10-53 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: INFORMATION TECHNOLOGY Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted COMMUNICATIONS 1,724,662 2,136,633 2,249,021 INFORMATION TECHNOLOGY 5,110,436 5,463,789 5,876,520 Total Expenditures 6,835,098 7,600,422 8,125,541 1,469,407 2,169,224 2,226,809 239,989 620,583 589,900 Total Revenues Net Operating Transfers In/(Out) 1,709,396 0 2,789,807 0 2,816,709 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 255,255 4,870,447 0 (32,591) 4,843,206 0 0 5,308,832 Total Program Funding 6,835,098 7,600,422 8,125,541 Funding by Source Revenues COMMUNICATIONS INFORMATION TECHNOLOGY Staffing (FTEs) by Program COMMUNICATIONS 9.0 10.0 11.0 INFORMATION TECHNOLOGY 69.5 69.5 100.5 Total Staffing (FTEs) 78.5 79.5 111.5 Note: The increase in staffing, 32.0 FTEs, represents a transfer of system support employees from other County departments in order to centralize and better coordinate computer technology management. 10-54 Pima County FY 2005/06 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 COMMUNICATIONS Function Provide communications for Pima County Government. Provide for the planning, installation, and maintenance of the County's high speed network infrastructure. Description of Services Provide voice (telephone) and data communications, networks, and associated services to Pima County departments. Program Goals and Objectives - Provide the highest quality phone services at the lowest possible cost - Initiate, maintain, and follow communication procedures pertaining to customer service, standardization for contractors, and long-range planning as technology warrants - Coordinate all County cell telephone contracts and usage - Absorb and improve upon processes for communications usage billing - Provide an electronic data network infrastructure to support the growing demands of County departments Program Performance Measures Repairs completed within 4 hours of request Service orders documented Operate at or below budget Satisfaction determined by follow-up calls FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 100% 100% 100% 100% yes 90% 100% yes 93% 100% yes 95% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 514,491 1,204,837 5,334 538,494 1,598,139 0 629,077 1,619,944 0 1,724,662 2,136,633 2,249,021 1,424,807 2,161,724 2,219,309 9,541 7,500 7,500 35,059 0 0 1,469,407 2,169,224 2,226,809 0 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 255,255 0 0 (32,591) 0 0 22,212 0 1,724,662 2,136,633 2,249,021 9.0 10.0 11.0 10-55 Pima County FY 2005/06 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 INFORMATION TECHNOLOGY Function Provide a secure and cost effective platform for the processing and storage of the electronic information resources of Pima County. Provide technical support for mainframe, AS/400, and network servers including terminals, networked PCs, network printers, other peripheral equipment, and software. Support the automation needs of County departments. Provide high speed, secure, and cost effective electronic data communications network and a global e-mail facility for Pima County. Maintain the Pima County Internet web page, fax server, and e-commerce services. Provide technical assistance to client departments in the areas of project management, applications development, and training services. Coordinate and monitor the acquisition of computer hardware and software for County departments. Coordinate and administer contracts for antenna, cellular telephone tower, competitive local exchange carriers (CLECs), and cable companies using County facilities and rights of way. Description of Services Provide online transaction processing, offline processing, database services, central data communications, high speed laser printing services, forms design, and security for accessing stored data. Provide classroom and individual instruction on PCs and PC software applications. Provide a Help Desk function to assist supported clients with software and hardware. Install new computer hardware and software for clients. Develop charts, diagrams, and inventories of equipment for the purpose of determining capacity and develop long range plans for network growth. Participate in the planning for wiring of new and remodeled facilities to ensure they meet current and future communications requirements. Provide Internet connectivity and firewall and virus protection software. Assist in the development and management of a Countywide fiber network. Provide support to County departments that lack the resources to implement needed technology. Maintain the Pima County Internet web page and assist departments in providing links to various areas. Coordinate the acquisition of computer hardware and software for County departments using standardized configurations and specifications. Coordinate and and administer contacts for antenna, cellular telephone tower, CLECs, and cable companies using County facilities and rights of way. Program Goals and Objectives - Complete consolidation of the network, Help Desk, and operations staff of all departments under direction of the County Administrator to make optimal use of the talented people in those organizations and make more resources available for new county wide initiatives - Complete consolidating the computer server facilities to 2 or at most 3 locations - Complete consolidating the directory, authentication, and system security structure of the County so that systems can work together more effectively - Complete consolidating the main servers for e-mail, database and file sharing on to a few high end, highly available, and expandable systems - Voluntary participation by Elected Officials may occur as services provide tangible benefits in their areas of interest Program Performance Measures Scheduled outages on Z800 per year Scheduled outages at UPHH at Kino per year Time online system is available PC repairs completed in 2 workdays Citizen complaints against cable companies resolved within two business days Time application servers are available Time County backbone is available Time Internet is available FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 14 12 99% 98% 98% 14 12 99% 98% 98% 12 12 99% 98% 98% 99% 99% 99% 99% 99% 99% 99% 99% 99% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,153,217 1,173,012 784,207 3,972,661 1,315,332 175,796 4,046,626 1,461,949 367,945 5,110,436 5,463,789 5,876,520 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total 12 0 0 239,977 620,583 589,900 239,989 620,583 589,900 10-56 Pima County FY 2005/06 Adopted Budget Program Summary Department: INFORMATION TECHNOLOGY Program: 1000 INFORMATION TECHNOLOGY Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 0 0 4,870,447 0 0 4,843,206 0 0 5,286,620 5,110,436 5,463,789 5,876,520 69.5 69.5 100.5 10-57 This page intentionally left blank. 10-58 Pima County FY 2005/06 Adopted Budget Non Departmental Expenditures: 81,110,676 Revenues: FTEs 45,697,873 0.0 Function Statement: Record and report the receipt, transfer, and/or payment transactions for Non Departmental, General Government Revenues, Contingency, General Fund Debt Service, Debt Service, and Employee Benefit Liability Fund activities. (Note: Total revenue for this department amounts to $425,184,533 with $379,486,660 coming from general government revenues used to support General Fund operations. The difference between these amounts, or $45,697,873, is the amount to be considered as departmental revenue.) Mandates: None Expenditures by Program Non Departmental Employee Benefit 4.25% Liability Fund 1.23% Contingency 6.63% General Government Revenues 0.62% General Fund Debt Service 3.76% GF Support-Non Departmental 0.75% Sources of All Funding Hotel Tax Proceeds GF Support-SIR 1.73% Operating Transfer InEmployee Benefit 1.23% General Gov't Revenues 0.62% GF Support-GF Debt Service 0.57% Operating Transfers InJail Debt Svc 3.16% Debt Service 83.51% TCVB GF Support-Contingency 1.77% 5.81% Misc RevenueContingency 0.82% Debt Service Revenue 53.72% GF Debt Service Revenue 0.03% Debt Svc Fund Balance Decrease 8.44% Operating Transfers InDebt Service 21.35% 10-59 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: NON DEPARTMENTAL Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted CONTINGENCY 4,664,598 6,492,831 5,376,860 DEBT SERVICE 60,645,611 62,048,033 67,738,662 500,000 500,000 1,000,000 2,642,405 2,769,660 3,047,760 EMPLOYEE BENEFIT LIABILITY FUND GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES 846,627 700,000 500,000 7,808,319 8,990,588 3,447,394 77,107,560 81,501,112 81,110,676 CONTINGENCY 2,097,227 300,000 663,000 DEBT SERVICE 43,348,065 46,064,593 43,576,073 353 25,000 25,000 334,739,798 347,781,534 379,486,660 1,358,344 1,340,000 1,433,800 381,543,787 (21,053,919) 395,511,127 11,820,828 425,184,533 6,059,822 0 (1,124,449) (282,257,859) 0 (44,978) (325,785,865) 0 6,841,912 (356,975,591) 77,107,560 81,501,112 81,110,676 NON DEPARTMENTAL Total Expenditures Funding by Source Revenues GENERAL FUND DEBT SERVICE GENERAL GOVERNMENT REVENUES NON DEPARTMENTAL Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 10-60 Pima County FY 2005/06 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 CONTINGENCY Function Provide funding for emergencies or unforeseen needs that may arise during the year. Provide reserve funds for programs/projects which may be implemented during the fiscal year. Description of Services Account for all transactions which occur throughout the year within various detail funds. The Budget Stabilization Fund was established to address potential deficits and tentative funding needs in County departments. The Tax Reduction and Debt Retirement Fund was established to reduce cash flow borrowing and to reduce or offset future property tax rate increases. Carryover items and general contingency funding are also reflected in this program. Program Goals and Objectives - Keep the Board of Supervisors informed of the status of funds throughout the year Financial Highlights and Significant Issues General contingency funds of $1.0 million were included in the budget to provide flexibility for the Board to respond to changing needs and unforeseen circumstances. State Criminal Alien Assistance Program (SCAAP) revenue of $300,000 is budgeted in the Tax Reduction and Deficit Retirement Fund. The Budget Stabilization Fund provides for the following expenditures: Superior Court - Restoration to Competency Sheriff - New Jail Costs Information Technology Institute for Global Pharmaceutical Development Recorder - Special Elections* Justice Courts Tucson - Judicial Hearing Officer Justice Courts Tucson - Pro Tem Costs Total $ 1,715,266 500,000 400,000 375,000 160,435 133,633 58,880 ________ $ 3,343,214 In addition, transfers out of the Budget Stabilization Fund for deficit reduction include $600,000 to Juvenile Court Grants and $683,123 to Graphic Services. Carryovers from Fiscal Year 2004/05: Community Services, Employment & Training Treasurer - Remodeling Superior Court - Facilities Projects Public Fiduciary - Cemetery Land Community Development & Neighborhood Conservation - Faith Based Program Activities Clerk of Superior Court - Software Services Economic Development & Tourism - Advertising Procurement - Synergen Clerk of Superior Court - Licensing Total $ 320,000 225,000 133,000 125,000 115,000 49,904 25,000 20,742 20,000 ________ $ 1,033,646 * Revenue of $363,000 is associated with this item Program Performance Measures Monthly accounting reconciliations performed Status report updated for each transaction FY2003/04 Actual 12 yes FY2004/05 Estimated 12 yes FY2005/06 Planned 12 yes Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 660,705 3,953,954 49,939 0 6,492,831 0 0 5,376,860 0 4,664,598 6,492,831 5,376,860 Total Program Expenditures 10-61 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 CONTINGENCY Program Funding by Source Revenues INTERGOVERNMENTAL 2,097,227 300,000 300,000 0 0 363,000 2,097,227 300,000 663,000 CHARGES FOR SERVICES Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) (5,213,585) 0 (1,283,123) 0 0 7,780,956 0 0 6,192,831 0 0 5,996,983 4,664,598 6,492,831 5,376,860 0.0 0.0 0.0 10-62 Pima County FY 2005/06 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 DEBT SERVICE Function Account for the accumulation of resources for the payment of general long term debt principal and interest. Description of Services Manage the debt for Improvement Districts, Flood Control, Transportation bonds, Transportation HELP loans, and General Obligation bonds. (Note: See the Long Term Debt Service Schedule portion, in the Supplemental Information section, for the Reconciliation of Long Term Debt to Budgeted Debt Service Expenditures.) Program Goals and Objectives - Account for long term debt and provide payment in an accurate and timely manner Program Performance Measures Transactions accurately recorded FY2003/04 Actual 100% FY2004/05 Estimated 100% FY2005/06 Planned 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted SUPPLIES AND SERVICES 60,645,611 62,048,033 67,738,662 60,645,611 62,048,033 67,738,662 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues TAXES 42,797,675 45,149,416 42,973,572 SPECIAL ASSESSMENT 222,452 606,177 290,801 INTERGOVERNMENTAL 22,360 4,800 7,500 299,563 304,200 304,200 6,015 0 0 Operating Revenue Sub-Total 43,348,065 46,064,593 43,576,073 Net Operating Transfers In/(Out) 18,421,995 16,028,418 17,320,677 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (1,124,449) 0 INTEREST MISCELLANEOUS Total Program Funding Program Staffing (FTEs) 0 (44,978) 0 0 6,841,912 0 60,645,611 62,048,033 67,738,662 0.0 0.0 0.0 10-63 Pima County FY 2005/06 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 EMPLOYEE BENEFIT LIABILITY FUND Function Provide a centralized account to fund employee benefit payoffs. Description of Services Consolidate into one centralized account the payoff to terminating and retiring employees of up to 240 hours of unused vacation leave and the allowable percentage of accumulated sick leave, as provided by Pima County Personnel Policies. Program Goals and Objectives - Ensure that appropriate funds are budgeted to cover payoffs to employees required by County policies Program Performance Measures Required employee payoffs funded FY2003/04 Actual yes FY2004/05 Estimated yes FY2005/06 Planned yes FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES 500,000 500,000 1,000,000 Total Program Expenditures Program Funding by Source 500,000 500,000 1,000,000 500,000 500,000 1,000,000 0 0 0 0 0 0 0 0 0 500,000 500,000 1,000,000 0.0 0.0 0.0 Program Expenditures by Object Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-64 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 GENERAL FUND DEBT SERVICE Function Record and report the annual debt service on major General Fund lease purchases. Description of Services Manage the debt service pertaining to the lease purchase of the County jail facility. Program Goals and Objectives - Manage the General Fund debt service and provide payment in an accurate and timely manner Financial Highlights and Significant Issues General Fund Debt Service requirements are summarized as follows: P&I Jail Facility $3,042,160 Program Performance Measures Transactions accurately recorded Fiscal Charges $5,600 Total $3,047,760 FY2003/04 Actual 100% FY2004/05 Estimated 100% FY2005/06 Planned 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted SUPPLIES AND SERVICES 2,642,405 2,769,660 3,047,760 2,642,405 2,769,660 3,047,760 353 25,000 25,000 353 25,000 25,000 2,562,178 2,562,178 2,562,178 0 0 79,874 0 0 182,482 0 0 460,582 2,642,405 2,769,660 3,047,760 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTEREST Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-65 Pima County FY 2005/06 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 GENERAL GOVERNMENT REVENUES Function Record all revenues associated with the General Fund that are not generated by specific departments. Description of Services Forecast and monitor General Fund revenues and advise County management of any anticipated changes in revenue or the County's revenue base. (Note: See the Summary of Other Financing Sources and Interfund Transfers, in the State Reports section, for details regarding Net Operating Transfers Out.) Program Goals and Objectives - Provide timely and accurate revenue information to County management - Ensure that earned revenues are actually received Program Performance Measures Revenue status reports produced Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2003/04 Actual 9 FY2004/05 Estimated 9 FY2005/06 Planned 9 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 846,627 700,000 500,000 846,627 700,000 500,000 209,645,573 223,066,316 242,132,889 2,148,842 2,250,000 2,297,537 114,322,382 113,018,273 124,538,443 Revenues TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES 7,867,569 8,346,445 9,872,381 INTEREST 517,137 1,000,000 588,510 MISCELLANEOUS 238,295 100,500 56,900 Operating Revenue Sub-Total 334,739,798 347,781,534 379,486,660 Net Operating Transfers In/(Out) (37,324,507) (7,269,768) (13,539,910) 0 0 (296,568,664) 0 0 (339,811,766) 0 0 (365,446,750) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 846,627 700,000 500,000 0.0 0.0 0.0 10-66 Pima County FY 2005/06 Adopted Budget Program Summary Department: NON DEPARTMENTAL Program: 1000 NON DEPARTMENTAL Function Budget and provide for expenditure and/or revenue authority for specified General Fund programs, projects, and items for which there is no direct responsibility assigned to any single department. Report the General Fund portion of self insurance payments. Description of Services Report the receipt of the Transient Lodging Excise Tax revenues and the payment of $1,433,800 to the Tucson Convention & Visitors Bureau. This tax is only charged to hotels/motels located in unincorporated areas of Pima County. Provide expenditure authority for dues to the County Supervisors Association of $63,250 and Border Coalition of $9,600, and Lobbyist costs of $40,000. Provide expenditure authority of $360,000 for network infrastructure, $1,404,227 for the General Fund portion of self insurance costs, and $136,517 for the General Fund share of employee medical flexible spending accounts. Program Goals and Objectives - Provide and account for all Non Departmental activity Program Performance Measures Transactions accurately recorded Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 100% FY2004/05 Estimated 100% FY2003/04 Actual FY2005/06 Planned 100% FY2004/05 Adopted FY2005/06 Adopted (333) 7,050,023 758,629 536,283 7,454,305 1,000,000 136,517 3,310,877 0 7,808,319 8,990,588 3,447,394 Revenues INTERGOVERNMENTAL Operating Revenue Sub-Total 1,358,344 1,340,000 1,433,800 1,358,344 1,340,000 1,433,800 0 0 0 0 0 6,449,975 0 0 7,650,588 0 0 2,013,594 7,808,319 8,990,588 3,447,394 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-67 This page intentionally left blank. 10-68 Pima County FY 2005/06 Adopted Budget Procurement Expenditures: 1,390,104 Revenues: FTEs 0 30.0 Function Statement: Procure materials and services for County departments, except as specified by delegation pursuant to the procurement code or the small purchase procedure. Administer the County Minority/Women-Owned Business Enterprise Program in accordance with the County Code requirements for outreach, price preference, subcontractor goals, and compliance review. Ensure compliance with the Living Wage Ordinance 2002-1 by assisting, reviewing, and monitoring County contracts. Manage the contracts review approval process, assist and educate vendors concerning bid preparation, bonds and insurance, and the conduct of business with the County. Track and monitor all County contracts. Mandates: Pima County Code Title 11: Procurement Code, and Title 20: Minority and Women-Owned Business Enterprise Code; Board Policies D29.1: Selection and Contracting of Architectural and Engineering Related Professional Services and Alternative project Delivery Methods under ARS Title 34; and Policy D29.7: Selection and Contracting of Architectural and Engineering Related Professional Services and Alternative project Delivery Methods under ARS Title 34 Expenditures by Program Vendor Relations & Compliance 11.52% Administration 22.60% Contracts-Materials & Services 65.88% Sources of All Funding General Fund Support 100% 10-69 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: PROCUREMENT Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted ADMINISTRATION 101,674 341,626 314,230 CONTRACTS-MATERIALS & SVCS DIV 700,996 813,285 915,694 0 0 0 206,325 152,660 160,180 1,008,995 1,307,571 1,390,104 DESIGN & CONSTRUCTION SERVICES VENDOR RELATIONS & COMPLIANCE Total Expenditures Funding by Source Revenues CONTRACTS-MATERIALS & SVCS DIV 19 0 0 DESIGN & CONSTRUCTION SERVICES 57 0 0 Total Revenues Net Operating Transfers In/(Out) 76 0 0 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,008,919 0 0 1,307,571 0 0 1,390,104 Total Program Funding 1,008,995 1,307,571 1,390,104 Staffing (FTEs) by Program ADMINISTRATION 2.6 5.6 5.6 CONTRACTS-MATERIALS & SVCS DIV 13.8 14.0 14.0 DESIGN & CONSTRUCTION SERVICES 7.7 7.4 7.4 VENDOR RELATIONS & COMPLIANCE 4.0 3.0 3.0 28.0 30.0 30.0 Total Staffing (FTEs) 10-70 Pima County FY 2005/06 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 ADMINISTRATION Function Administer all functions of the Procurement Department. Provide support to each function to meet the needs of the department. Conduct contracts review and process all County contracts for approval and inclusion in the contracts maintenance system. Manage e-Procurement. Description of Services Provide clerical services such as agenda preparation, word processing, and contracts processing to support the departmental programs. Perform data entry for the requisition tracking system, purchase orders, contracts maintenance system, and vendor database. Provide a centralized control point where all County contracts are reviewed for compliance with County Code, policies, and procedures prior to execution. Route contracts for signature, and scan fully executed contracts and enter relevant data into the County contracts maintenance system. Maintain and distribute the official County Procurement Manual. Perform administrative functions related to budget, human resources/payroll, and office management. Upgrade and maintain department databases. Administer the County Procurement card program and develop electronic procurement systems. Program Goals and Objectives - Support an efficient central procurement process - Ensure contract compliance with County Code, policies, and procedures Program Performance Measures Purchase orders entered Purchase order lines entered New contracts entered Amendments to contracts entered Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 2,989 8,652 741 2,079 Total Program Funding Program Staffing (FTEs) 3,200 9,300 725 2,150 FY2005/06 Planned 3,500 9,700 750 2,300 FY2003/04 Actual FY2004/05 Adopted 74,628 22,110 4,936 311,876 29,750 0 300,730 13,500 0 101,674 341,626 314,230 0 0 0 0 0 101,674 0 0 341,626 0 0 314,230 101,674 341,626 314,230 2.6 5.6 5.6 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2004/05 Estimated 10-71 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 CONTRACTS-MATERIALS & SVCS DIV Function Procures a wide variety of goods on behalf of all Pima County departments, through an appropriate solicitation process, to obtain the best value. Description of Services Receive purchase requisitions and respond by soliciting competitive price quotations or proposals based on verbal quotations, written quotations, formal Invitation for Bids, or Requests for Proposals as provided in the Pima County Procurement Code and Board of Supervisors Policies. Activity of this division results in the issuance of purchase orders, contracts, change orders, and amendments. Program Goals and Objectives - Provide timely responses to all new purchase requests - Identify and implement additional Countywide solicitations - Provide timely responses to the renewal or modification of existing purchase orders and contracts Program Performance Measures Purchase orders processed Contracts entered Change orders/admendments completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 2,968 741 2,079 FY2004/05 Estimated 3,200 725 2,150 FY2005/06 Planned 3500 750 2300 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 638,795 47,157 15,044 788,390 24,895 0 881,644 34,050 0 700,996 813,285 915,694 19 0 0 19 0 0 0 0 0 0 0 700,977 0 0 813,285 0 0 915,694 700,996 813,285 915,694 13.8 14.0 14.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-72 Pima County FY 2005/06 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 DESIGN & CONSTRUCTION SERVICES Function Procure design, construction, and real property appraisal and acquisition services for all County departments. Consult with Public Works departments and Facilities Management regarding solicitations, project management, and contracts administration. Description of Services Establish and administer a Qualified Consultant List in accordance with County policies. Develop and conduct construction acquisitions in accordance with state law and the County Code. Develop solicitations, and conduct procurement of design and engineering services and real property appraisal and acquisition services. Consult with departments on acquisition strategies, contractual language, and project management. Write and process contracts, amendments, and change orders. Draft policies and procedures to conform to changes in state law, the County Code, and Board policy. Prepare and present the Capital Improvement Program report. Note: Although costs are incurred in this program, they are subsequently charged out to other County departments. Program Goals and Objectives - Administer an efficient centralized procurement process for design, construction, and real property appraisal and acquisition services - Ensure compliance with state law, the County Code, policies, and procedures Program Performance Measures Professional services contracts entered Amendments & change orders entered Construction bids entered Professional services solicitations processed Program Funding by Source FY2003/04 Actual 310 306 77 49 FY2004/05 Estimated 300 370 90 55 FY2005/06 Planned 350 400 100 60 Revenues CHARGES FOR SERVICES 33 0 0 MISCELLANEOUS 24 0 0 57 0 0 0 0 0 0 0 (57) 0 0 0 0 0 0 0 0 0 7.7 7.4 7.4 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-73 Pima County FY 2005/06 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 VENDOR RELATIONS & COMPLIANCE Function Manage Pima County Vendor Relations, Minority/Women-Owned Business Enterprise (MWBE), and Living Wage Compliance Programs as mandated by Pima County Ordinances 1997-44 and 2002-1. Ensure compliance with the Living Wage Ordinance through assistance, review, and monitoring of eligible Pima County contracts. Assist Pima County departments with MWBE compliance in design and construction projects and in the procurement of goods and services. Maintain a database of vendors with specific capabilities of identifying Minority and Women-owned Enterprises. Track dollars spent on and procurement opportunities offered in County MWBE efforts. Description of Services Manage and coordinate Pima County’s Living Wage, MWBE and Vendor Relations Programs. Living Wage: Review and monitor eligible contracts under covered services with Pima County for adherence to the specified living wage amount mandated by Ordinance 2002-1. Ensure compliance through contract monitoring, on site visits, employee interviews, and review of payroll and basic records. Minority/Women-Owned Business Enterprise (MWBE): Assist MWBE vendors in certification efforts with the City of Tucson’s Equal Opportunity Office. Provide MWBE vendors with assistance concerning bid preparation, bond and insurance information, and in conducting business with Pima County. Maintain certified list of eligible minority and women vendors. Oversee the review and setting of MWBE goals for design and construction projects in Pima County. Generate quarterly MWBE reports identifying MWBE design and construction goals met and dollars spent by Pima County with Minority and Women-Owned Business Enterprises. Vendor Relations: Maintain and update Pima County Vendor Registration Database, which provides current vendor information to assist in procurement opportunities to all departments in Pima County. Provide quarterly anticipated bid notifications to public via web page. Provide education and vendor assistance through collaborative outreach events with state and local agencies. Conduct trainings and/or seminars to educate vendors regarding the process of how to do business with Pima County. Promote procurement equity among large and small businesses. Pursue cooperative procurement opportunities. Determine if certain contracts can be reduced in size to encourage increased participation by small businesses. Program Goals and Objectives - Administer the Living Wage, MWBE and Vendor Relations programs to meet the standards set by the Board of Supervisors - Provide implementation and compliance requirements of the Living Wage Ordinance, 2002-1 - Increase MWBE procurement opportunities by evaluating County projects and setting goals for equitable distribution of projects and dollars to minority and women-owned business enterprises, as required by MWBE Ordinance 1997-44 - Increase awareness of Pima County’s MWBE and Vendor Relations programs through continued and focused business and community outreach efforts - Maintain a County vendor database with current information - Ensure that all vendors are aware of the process of how to do business with Pima County Program Performance Measures Vendor training programs provided Internal procurement training programs prov MWBE outreach programs: Pima County sponsored programs administered Other agency sponsored programs administered MWBEs certified County vendors in database Minority (MBE) vendors in database Women (WBE) vendors in database Living Wage contracts reviewed On-site compliance Living Wage visits On-site compliance MWBE visits FY2003/04 Actual FY2004/05 Estimated 10 12 9 11 8 17 568 5,118 572 815 24 36 26 9 20 600 5,250 615 900 25 38 25 FY2005/06 Planned 9 12 8 10 20 700 6100 650 920 30 50 25 FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 195,021 11,304 125,990 26,670 131,738 28,442 Total Program Expenditures 206,325 152,660 160,180 Program Expenditures by Object 10-74 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: PROCUREMENT Program: 1000 VENDOR RELATIONS & COMPLIANCE Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 0 0 206,325 0 0 152,660 0 0 160,180 206,325 152,660 160,180 4.0 3.0 3.0 10-75 This page intentionally left blank. 10-76 Pima County FY 2005/06 Adopted Budget Recorder Expenditures: 4,324,916 Revenues: FTEs 5,004,400 57.0 Function Statement: Record and maintain all documents presented for public information. Maintain voter registration rolls in an efficient and cost effective manner. Conduct early voting activity as prescribed by Title 16 of the Arizona Revised Statutes. Mandates: ARS Title 11: Counties; Title 16: Elections and Electors; Title 19: Initiative, Referendum and Recall; and Title 48: Special Taxing Districts Expenditures by Program Information Services 41.09% Voter Registration 30.34% Recorder Division 28.57% Sources of All Funding Fund Balance Decrease 14.61% Department Revenue 85.39% 10-77 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: RECORDER Expenditures by Program INFORMATION SERVICES FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 1,336,033 1,497,127 1,776,976 RECORDER DIVISION 934,013 1,179,060 1,235,772 VOTER REGISTRATION 958,140 1,030,705 1,312,168 3,228,186 3,706,892 4,324,916 Total Expenditures Funding by Source Revenues INFORMATION SERVICES 1,432,987 1,140,000 1,145,000 RECORDER DIVISION 3,464,844 3,364,000 3,454,000 114,110 40,000 405,400 5,011,941 0 4,544,000 0 5,004,400 0 0 (96,954) (1,686,801) 0 357,127 (1,194,235) 0 631,976 (1,311,460) 3,228,186 3,706,892 4,324,916 VOTER REGISTRATION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program INFORMATION SERVICES 8.0 8.0 11.0 RECORDER DIVISION 22.0 27.0 25.0 VOTER REGISTRATION 11.0 29.0 21.0 Total Staffing (FTEs) 41.0 64.0 57.0 10-78 Pima County FY 2005/06 Adopted Budget Program Summary Department: RECORDER Program: 1000 INFORMATION SERVICES Function Modernize and keep the Recorder's document storage and retrieval systems current with technology. Maintain optimum uptime on systems for the Recorder's online system and the voter registration system. Description of Services Update and maintain the Recorder's document storage and retrieval systems pursuant to ARS 11-475.01. Keep the local area network operating with no unscheduled downtime. Make annual changes to programming for voter registration to comply with changes in statutes and variations in election requirements for jurisdictions affected. Perform annual changes to recording and voter registration software required by manufacturer's modifications and updates. Program Goals and Objectives - Keep local area network operating with no unscheduled downtime - Make annual changes to programming for voter registration to comply with changes in statutes and variations in election requirements for jurisdictions affected - Perform annual changes to recording and voter registration software required by manufacturer's modifications and updates Program Performance Measures Computer system uptime Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 100% FY2004/05 Estimated 100% FY2005/06 Planned 100% FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 399,153 375,089 561,791 407,927 674,000 415,200 575,396 671,500 530,080 1,336,033 1,497,127 1,776,976 1,386,592 1,100,000 1,100,000 46,395 40,000 45,000 1,432,987 1,140,000 1,145,000 0 0 0 0 357,127 0 0 631,976 0 1,336,033 1,497,127 1,776,976 8.0 8.0 11.0 Revenues CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (96,954) 0 10-79 Pima County FY 2005/06 Adopted Budget Program Summary Department: RECORDER Program: 1000 RECORDER DIVISION Function Provide quality service to the public by ensuring prompt and efficient recording and filing of documents presented for public record, and expeditious retrieval and reproduction of documents in accordance with statutory requirements. Description of Services Receive, record, index, maintain, and permanently preserve all instruments presented for recording as a public document as mandated by ARS Title 11. Maintain a public access area for all recorded documents to allow convenient public inspection of all documents. Program Goals and Objectives - Enter all information for recording each document with attention to accuracy, then check each entry by another operator, perform a third check, electronically image, and return through the mail room - Record all documents presented, on the day of receipt (statutory requirement), answer all telephone inquires promptly and courteously, complete cashiering close out daily with no overage/shortage - Process all documents completely through the mail room, return within 7 work days - Assist members of public visiting public access area within an average of 5 minutes - Survey all title companies for customer satisfaction Program Performance Measures Documents recorded Documents reviewed for accuracy (2nd check) Documents reviewed for accuracy (3rd check) Telephone inquiries answered daily Pages microfilmed and digitized All documents returned by mail/private courier Customers assisted daily in public area Average cost per document recorded Documents received and recorded same day Number of documents recorded per day Average time spent with customers in public area Time to process document to return to originator Customers served within 5 minutes Accuracy rate for recorded documents Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 266,510 100% 100% 45 1,373,590 yes 88 $3.26 100% 1,108 5 min 7 days 83% 99.6% 285,000 100% 100% 50 1,425,000 yes 85 $3.15 100% 1,188 5 min 7 days 85% 99.5% 295000 100% 100% 55 1,567,500 yes 85 $3.15 100% 1,230 5 min 7 days 85% 99.5% FY2003/04 Actual FY2004/05 Adopted 753,331 173,688 6,994 994,610 184,450 0 1,015,055 220,717 0 934,013 1,179,060 1,235,772 3,167,718 3,100,000 3,190,000 FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 297,126 264,000 264,000 3,464,844 3,364,000 3,454,000 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (2,530,831) 0 0 (2,184,940) 0 0 (2,218,228) 934,013 1,179,060 1,235,772 22.0 27.0 25.0 10-80 Pima County FY 2005/06 Adopted Budget Program Summary Department: RECORDER Program: 1000 VOTER REGISTRATION Function Provide quality service to the public by promptly registering or making changes to voter files and maintaining voter files in an orderly and efficient manner. Conduct early voting in an orderly and efficient manner while providing quality service. Verify petition signatures on petitions for recall, initiative, referendum, annexations, or challenged candidates for office. Description of Services Protect the rights of all eligible voters by conducting early voting in compliance with state and federal law and preserving all voted ballots for tabulation by the Division of Elections. Maintain voter registration rolls as mandated in accordance with ARS Title 16 in an efficient and cost effective manner for Pima County and all taxing districts within Pima County (schools, fire districts, water districts, cities, and towns). Program Goals and Objectives - Enter information from voter registration affidavits into the voter registration computer system correctly and digitize affidavits - File original affidavits correctly - Issue early ballots at remote voting sites and by U.S. mail accurately - Mail voter registration cards, generated by information entered, within 30 days (ARS Title 16-164) - Issue and mail early ballots within 48 hours after request (ARS Title 16-542) - Issue early ballots and receive voted ballots, validate each and turn over to Pima County Elections Division for tabulation within mandated time allowed (ARS Title 16) Program Performance Measures Voter registration affidavits processed Voter cancellations processed Telephone inquiries received Average cost per affidavit Political parties satisfied with service Early ballots issued Ballots issued and mailed within statutory requirements Early ballots received and validated (signatures verified) Ballots turned over to Pima County Elections within statutory requirements Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 62,554 41,523 25,697 $4.20 100% 74,282 100% 60,000 39,000 20,800 $4.27 100% 150,000 100% 75,000 39,000 20,800 4.27 100% 90,000 100% 77,715 140,000 81,000 100% 100% 100% FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 466,110 408,943 83,087 969,752 60,953 0 750,672 561,496 0 958,140 1,030,705 1,312,168 Revenues INTERGOVERNMENTAL 0 0 305,400 CHARGES FOR SERVICES 114,110 40,000 100,000 Operating Revenue Sub-Total 114,110 40,000 405,400 0 0 0 0 0 844,030 0 0 990,705 0 0 906,768 958,140 1,030,705 1,312,168 29.0 21.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11.0 10-81 Pima County FY 2005/06 Adopted Budget Program Summary Department: RECORDER Program: 1000 VOTER REGISTRATION Supplemental Packages Approved Supplemental Package D - Upgrade of Ballot Inserter - is associated with this program. Funding of this package provides $30,000 in supplies and services to increase the capacity of the department's automated ballot inserter. Data presented on the previous page includes $30,000 in additional expenditures. Supplemental Package E - Yaqui Outreach - is associated with this program. Funding of this package provides $47,097 in personal services and $8,500 in supplies and services for one FTE to enable the department to comply with a new federal outreach mandate. Data presented on the previous page includes $55,597 in additional expenditures. Supplemental Package J - Proposition 200 Impact Costs - is associated with this program. Funding of this package provides $45,006 in personal services and $38,121 in supplies and services to meet the new registration requirements mandated by passage of Proposition 200. Data presented on the previous page includes $83,127 in additional expenditures. 10-82 Pima County FY 2005/06 Adopted Budget Risk Management Expenditures: 17,033,332 Revenues: FTEs 14,299,503 18.0 Function Statement: Manage the Pima County Risk Management program to protect and conserve Pima County's human, financial, and physical assets while providing continuity of mandated services and fiscal integrity. Invest in long term risk reduction, through a comprehensive program designed to lessen the County's exposure to loss. Provide funding to pay for losses incurred without disrupting the County's budget. Minimize the total net impact of the program on the County's budget. Mandates: ARS Title 11-261: Authority to Procure Liability and Errors and Omissions Insurance Covering Officers, Agents and Employees; Title 11-952.01: Public Agency Pooling of Property, Liability, Workers' Compensation, Life, Health, Accident and Disability Coverage; Exemptions; Board of Trustees; Contract; Termination; Audit; Insolvency; Definition; Title 11-981: Payment of Benefits, Losses and Claims; Establishment of Trust Funds; and Pima County Code 3.04: Risk Management Expenditures by Program Property Damage 6.66% Administration 9.97% Environmental Damage 0.82% Other Liabilities 10.55% Occupational Medicine Management 30.72% Liability Claims 41.28% Sources of All Funding Net Assets Decrease 16.05% Department Revenue 83.95% 10-83 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: RISK MANAGEMENT Expenditures by Program ADMINISTRATION FY2003/04 Actual FY2004/05 Adopted 1,626,517 ENVIRONMENTAL DAMAGE FY2005/06 Adopted 1,731,999 1,697,356 81,933 119,070 139,626 4,407,506 8,518,322 7,032,061 246,355 0 0 OCCUPATIONAL MEDICAL MANAGEMENT 5,379,366 5,341,906 5,232,113 OTHER LIABILITIES 1,869,728 1,712,965 1,797,175 PROPERTY DAMAGE 1,607,426 1,148,930 1,135,001 0 0 18,573,192 17,033,332 LIABILITY CLAIMS MOUNT LEMMON FIRE TRUST FUND RESERVE Total Expenditures (15) 15,218,816 Funding by Source Revenues ADMINISTRATION 3,952 0 0 120,929 116,133 127,938 7,060,233 7,395,417 5,656,535 150,000 0 0 OCCUPATIONAL MEDICAL MANAGEMENT 5,864,578 5,186,017 5,112,987 OTHER LIABILITIES 1,476,843 1,712,966 1,767,042 PROPERTY DAMAGE 1,247,573 1,142,960 1,135,001 503,508 500,000 500,000 Total Revenues Net Operating Transfers In/(Out) 16,427,616 0 16,053,493 0 14,299,503 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 (1,208,800) 0 2,519,699 0 2,733,829 Total Program Funding 15,218,816 18,573,192 17,033,332 ENVIRONMENTAL DAMAGE LIABILITY CLAIMS MOUNT LEMMON FIRE TRUST FUND RESERVE Staffing (FTEs) by Program ADMINISTRATION 10.0 8.0 8.0 ENVIRONMENTAL DAMAGE 0.0 1.0 0.0 LIABILITY CLAIMS 1.4 1.0 1.0 OCCUPATIONAL MEDICAL MANAGEMENT 7.6 9.0 9.0 19.0 19.0 18.0 Total Staffing (FTEs) 10-84 Pima County FY 2005/06 Adopted Budget Program Summary Department: RISK MANAGEMENT Program: 6002 ADMINISTRATION Function Administer, direct, and fund the risk management, safety, and loss prevention programs for the County, Flood Control District, Stadium District, and Library District. Description of Services Provide planning, administration, and monitoring of the risk management program as directed by Pima County Code § 3.04 for Pima County, the Flood Control District, Stadium District, and Library District. Administer the self-insurance and insurance programs. Protect and conserve human, financial, and physical assets. Administer a comprehensive risk reduction program. Provide funding to pay for losses without disrupting entity budgets. Minimize the total net cost of the program. Provide safety and loss prevention regulatory administration, training, inspection, and consulting. Coordinate provisioning of personal protective equipment. Conduct safety investigations and analysis. Fund life safety and fire safety improvements. Program Goals and Objectives - Comply with laws, rules, and policies - Reduce/prevent losses - Provide funding to pay losses without disrupting entity budgets Program Performance Measures Annual high risk safety reviews performed Biannual low risk safety reviews performed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 7 12 FY2004/05 Estimated 7 12 FY2005/06 Planned 7 12 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 594,470 961,072 70,975 727,988 1,004,011 0 731,172 961,185 4,999 1,626,517 1,731,999 1,697,356 3,952 0 0 3,952 0 0 0 0 0 0 1,622,565 0 1,731,999 0 1,697,356 1,626,517 1,731,999 1,697,356 10.0 8.0 8.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 10-85 Pima County FY 2005/06 Adopted Budget Program Summary Department: RISK MANAGEMENT Program: 6002 ENVIRONMENTAL DAMAGE Function Provide funding for losses. Comply with environmental laws and rules. Description of Services Provide technical support on environmental issues. Coordinate remedial action projects. Coordinate Underground Storage Tank (UST) regulatory issues. Provide advice and defend claims, suits, and administrative actions. Program Goals and Objectives - Comply with laws, rules, and policies - Provide funding for the investigation and defense of environmental claims, suits, and administrative actions without disrupting entity budgets - Fund a portion of the County Attorney's Civil Division handling environmental investigation and defense Program Performance Measures Information provided in a timely manner Advice provided in a timely manner FY2003/04 Actual 95% 95% FY2004/05 Estimated 95% 95% FY2005/06 Planned 95% 95% FY2003/04 Actual FY2004/05 Adopted 56,392 25,541 107,070 12,000 120,026 19,600 81,933 119,070 139,626 CHARGES FOR SERVICES 120,929 116,133 127,938 Operating Revenue Sub-Total 120,929 116,133 127,938 0 0 0 0 2,937 0 11,688 81,933 119,070 139,626 0.0 1.0 0.0 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (38,996) 10-86 Pima County FY 2005/06 Adopted Budget Program Summary Department: RISK MANAGEMENT Program: 6002 LIABILITY CLAIMS Function Defend and fund liability losses. Description of Services Adjust claims, defend suits, and provide funding for losses. Program Goals and Objectives - Defend and fund losses from general liability, auto liability, professional and medical malpractice claims, and lawsuits - Provide funding for a portion of the County Attorney's Civil Division Program Performance Measures Claims investigated thoroughly Small claims processed without statutory denial FY2003/04 Actual 95% 85% FY2004/05 Estimated 95% 85% FY2005/06 Planned 95% 85% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 450,097 3,955,601 1,808 455,788 8,062,534 0 538,578 6,493,483 0 4,407,506 8,518,322 7,032,061 7,058,045 7,395,417 5,656,535 2,188 0 0 7,060,233 7,395,417 5,656,535 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 (2,652,727) 0 1,122,905 0 1,375,526 4,407,506 8,518,322 7,032,061 1.4 1.0 1.0 10-87 Pima County FY 2005/06 Adopted Budget Program Summary Department: RISK MANAGEMENT Program: 6002 MOUNT LEMMON FIRE Function Account for all costs associated with the Mount Lemmon fire, process reimbursements, and transfer residual costs to the originating department or BOS Contingency. (Note: This program was set up for the temporary management of recovery from the Aspen fire in the Catalina Mountains in 2003. Its objectives having been met, it has been discontinued. Historic data presented here is for information purposes.) Description of Services Track all costs associated with the Mount Lemmon fire and the federal and state reimbursements associated with them. Program Goals and Objectives - Identify all costs and reimbursements associated with the Mount Lemmon fire - Process reimbursements Program Performance Measures Percent of Mt Lemmon costs segregated Percent of Mt Lemmon reimbursements processed Percent of unreimbursed costs transferred Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2003/04 Actual 100% 100% 100% FY2004/05 Estimated n/a n/a n/a FY2005/06 Planned n/a n/a n/a FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 17,195 229,160 0 0 0 0 246,355 0 0 150,000 0 0 150,000 0 0 0 0 0 0 96,355 0 0 0 0 246,355 0 0 0.0 0.0 0.0 Revenues INTERGOVERNMENTAL Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 10-88 Pima County FY 2005/06 Adopted Budget Program Summary Department: RISK MANAGEMENT Program: 6002 OCCUPATIONAL MEDICAL MANAGEMENT Function Manage Workers' Compensation, Return to Work, Occupational Medicine, and Ergonomics programs. Provide an Americans with Disabilities Act (ADA) coordinator. Description of Services Adjust, defend, and fund workers' compensation claims, suits, and administrative actions. Return injured employees to work as early as possible. Administer the Job Retraining and Placement Program. Schedule and review pre-placement, return to work, special medical evaluation, household hazardous waste, asbestos, and special medical evaluations. Schedule and review Peace Officers Standards Training (POST) and Commercial Drivers License (CDL) pre-placement and biannual physicals. Schedule and review respirator fitness and audiograms for specific positions. Schedule and monitor drug testing for defined health related classifications, CDL, the Sheriff Department and Juvenile Court, and reasonable suspicion testing. Schedule alcohol testing for CDL and reasonable suspicion. Schedule and monitor TB skin testing and chest x-rays, hepatitis, measles, mumps, rubella, and rabies immunizations. Provide ergonomic services in support of safety and loss prevention. Provide training and coordination of the Americans with Disabilities Act (ADA) issues. Program Goals and Objectives - Ensure compliance with Arizona Workers' Compensation laws and rules - Reduce workers' compensation losses through early return to work, transitional duty, and the Job Retraining and Placement programs - Provide occupational medical surveillance and services required by law, rule, or policy - Provide ergonomic services in support of safety and loss prevention - Provide coordination and compliance with the ADA Program Performance Measures Undisputed bills paid in 60 days Claims accepted/denied within statutory period FY2003/04 Actual 70% 90% FY2004/05 Estimated 50% 90% FY2005/06 Planned 70% 95% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 457,624 4,907,184 14,558 600,937 4,740,969 0 616,187 4,615,926 0 5,379,366 5,341,906 5,232,113 5,582,470 5,186,017 5,112,987 282,108 0 0 5,864,578 5,186,017 5,112,987 0 0 0 0 155,889 0 119,126 5,379,366 5,341,906 5,232,113 7.6 9.0 9.0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (485,212) 10-89 Pima County FY 2005/06 Adopted Budget Program Summary Department: RISK MANAGEMENT Program: 6002 OTHER LIABILITIES Function Fund unemployment insurance and self-insured employee dental benefits. Description of Services Adjust claims, defend administrative actions, provide funding for losses, and provide funding for benefits. (Note: There are no FTEs associated with this program; charges for personal services are due to interdepartmental salaries.) Program Goals and Objectives - Comply with laws - Provide funding for losses without disrupting entity budgets - Provide funding for benefits Program Performance Measures Information provided in a timely manner Dental claims authorized FY2003/04 Actual 95% 100% FY2004/05 Estimated 95% 100% FY2005/06 Planned 95% 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 43,192 1,826,536 42,617 1,670,348 45,396 1,751,779 1,869,728 1,712,965 1,797,175 CHARGES FOR SERVICES 1,476,843 1,712,966 1,767,042 Operating Revenue Sub-Total 1,476,843 1,712,966 1,767,042 0 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 392,885 0 (1) 0 30,133 1,869,728 1,712,965 1,797,175 0.0 0.0 0.0 10-90 Pima County FY 2005/06 Adopted Budget Program Summary Department: RISK MANAGEMENT Program: 6002 PROPERTY DAMAGE Function Provide property, boiler, and machinery coverage. Description of Services Adjust claims and provide funding for losses. Program Goals and Objectives - Provide funding to pay for losses without disrupting entity budgets Program Performance Measures Claims adjusted Losses paid FY2003/04 Actual 100% 100% FY2004/05 Estimated 100% 100% FY2005/06 Planned 100% 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted SUPPLIES AND SERVICES 1,607,426 1,148,930 1,135,001 1,607,426 1,148,930 1,135,001 1,084,461 1,142,960 1,135,001 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 163,112 0 0 1,247,573 1,142,960 1,135,001 0 0 0 0 359,853 0 5,970 0 0 1,607,426 1,148,930 1,135,001 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 10-91 Pima County FY 2005/06 Adopted Budget Program Summary Department: RISK MANAGEMENT Program: 6002 TRUST FUND RESERVE Function Provide funding for losses in accordance with Government Accounting Standards Board (GASB-10) and ARS § 11-981. Description of Services Provide funding without disrupting entity budgets. Provide interest on funds to allow funding at net present value instead of projected losses. Program Goals and Objectives - Provide funding for losses in accordance with GASB-10 and ARS § 11-981 Program Performance Measures GASB - 10 compliance Fund maintained at 75% confidence level Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2003/04 Actual 100% 100% FY2004/05 Estimated 100% 100% FY2003/04 Actual FY2005/06 Planned 100% 100% FY2004/05 Adopted FY2005/06 Adopted (15) 0 0 (15) 0 0 500,000 500,000 Revenues INTEREST MISCELLANEOUS Operating Revenue Sub-Total 503,540 (32) 0 0 503,508 500,000 500,000 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 0 (503,523) 0 (500,000) 0 (500,000) Total Program Funding (15) 0 0 Program Staffing (FTEs) 0.0 0.0 0.0 10-92 Pima County FY 2005/06 Adopted Budget Treasurer Expenditures: 2,761,534 Revenues: FTEs 111,150 41.0 Function Statement: Serve as the custodian of public monies and as ex officio tax collector. Account for the collection, custody, and disbursement of public revenue, and report the same to the Board of Supervisors. Collect and distribute taxes. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Mandates: ARS Title 11: Counties; Title 35: Public Finances; and Title 42: Taxation Expenditures by Program Information Technologies 34.86% Treasurer Operations 65.14% Sources of All Funding Department Revenue 4.02% Fund Balance Decrease 13.78% General Fund Support 82.20% 10-93 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: TREASURER Expenditures by Program INFORMATION TECHNOLOGIES FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 543,835 930,220 962,698 TREASURER OPERATIONS 1,433,386 1,691,540 1,798,836 Total Expenditures 1,977,221 2,621,760 2,761,534 103,509 107,750 111,000 (3,324) 100 150 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 100,185 0 0 (75,400) 1,952,436 107,850 0 0 372,000 2,141,910 111,150 0 0 380,601 2,269,783 Total Program Funding 1,977,221 2,621,760 2,761,534 Funding by Source Revenues INFORMATION TECHNOLOGIES TREASURER OPERATIONS Staffing (FTEs) by Program INFORMATION TECHNOLOGIES 7.0 7.0 7.0 TREASURER OPERATIONS 37.0 37.0 34.0 Total Staffing (FTEs) 44.0 44.0 41.0 10-94 Pima County FY 2005/06 Adopted Budget Program Summary Department: TREASURER Program: 1000 INFORMATION TECHNOLOGIES Function Provide a revenue source for information technologies per Arizona Revised Statute 11-495. Description of Services Provide a revenue source for development of information technologies for the Treasurer's office. This includes the purchase of computer hardware and software, training of employees to operate the system, and updating the system hardware and software. Program Goals and Objectives - Develop an integrated Treasurer's information system - Use new technology developments as they become available Program Performance Measures Hardware purchased/upgraded Information system completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 30% 25% FY2004/05 Estimated 30% 50% FY2005/06 Planned 30% 85% FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 434,217 37,177 72,441 383,222 463,998 83,000 427,487 415,911 119,300 543,835 930,220 962,698 (6) 0 0 5 0 0 (1) 0 0 55,980 60,000 60,000 3,906 2,750 6,000 43,624 45,000 45,000 103,510 107,750 111,000 0 Revenues TAXES MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (75,400) 515,726 0 372,000 450,470 0 380,601 471,097 543,835 930,220 962,698 7.0 7.0 7.0 10-95 Pima County FY 2005/06 Adopted Budget Program Summary Department: TREASURER Program: 1000 TREASURER OPERATIONS Function Serve as the custodian of public monies and as ex officio tax collector as mandated by Arizona Revised Statutes. Description of Services Account for the collection, custody, and disbursement of public revenue and report the same to the Board of Supervisors. Collect and distribute taxes. Accept deposits, clear warrants, and provide investment services to Pima County and its political subdivisions. Program Goals and Objectives - Process tax payments within three days of receipt - Reduce outstanding delinquent taxes - Increase investment revenues - Maintain a customer-friendly atmosphere - Achieve timely and accurate reporting - Strengthen internal controls - Document policies and procedures Program Performance Measures Tax collections distributed as mandated by statutes Tax assessments and corrections processed Process automated FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,169,698 263,688 0 1,364,408 310,132 17,000 1,447,560 349,276 2,000 1,433,386 1,691,540 1,798,836 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total (10) 100 150 (3,314) 0 0 (3,324) 100 150 0 0 0 0 0 1,436,710 0 0 1,691,440 0 0 1,798,686 1,433,386 1,691,540 1,798,836 37.0 37.0 34.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 10-96 Pima County FY 2005/06 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN ADMINISTRATION TOTAL COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 636,636 636,636 636,636 636,636 235,462 1,100,888 276,619 1,110,144 356,131 210,607 899,946 235,462 1,100,888 3,281,992 1,110,144 1,806,131 5,491,602 899,946 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMM DEV & NEIGHBORHOOD CONSERV ADMIN GENERAL SERVICES HOUSING HUMAN SERVICES NEIGHBORHOOD CONSERVATION RURAL DEVELOPMENT/OUTSIDE AGENCIES YOUTH SERVICES TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 4,189,797 3,005,373 1,450,000 5,280,995 9,736,368 13,926,165 3,011,073 627,401 890,731 742,828 3,011,073 627,401 1,633,559 4,529,205 742,828 5,272,033 182,340 5,666,334 1,989,548 9,774,776 2,171,888 15,441,110 5,848,674 11,764,324 17,612,998 14,984,741 14,984,741 14,984,741 14,984,741 COMMUNITY RESOURCES RECREATION TEEN HEALTH VOCATIONAL/REMEDIAL EDUCATION TOTAL COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY TUCSON/PIMA LIBRARY SYSTEM TOTAL COUNTY FREE LIBRARY ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM TOTAL ECONOMIC DEVELOPMENT & TOURISM 1,820,031 1,820,031 1,820,031 1,820,031 356,531 417,919 498,680 2,756,000 1,465,000 356,531 417,919 498,680 2,756,000 1,465,000 4,221,000 5,494,130 353,190 1,138,219 49,760 353,190 1,138,219 49,760 1,541,169 1,541,169 42,990,430 61,287,903 SCHOOL SUPERINTENDENT ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT PIMA SPECIAL PROGRAMS TOTAL SCHOOL SUPERINTENDENT 1,273,130 STADIUM DISTRICT ADMINISTRATION BASEBALL RECREATION TOTAL STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 18,297,473 11-1 Pima County FY 2005/06 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV HOUSING MISCELLANEOUS PROGRAMS RURAL DEVELOPMENT/OUTSIDE AGENCIES 3,005,923 5,284,175 3,005,923 104,840 5,284,175 8,290,098 8,394,938 839,999 185,700 839,999 185,700 839,999 1,025,699 900,000 1,992,295 9,500,963 1,992,295 10,400,963 900,000 11,493,258 12,393,258 15,086,741 15,086,741 15,086,741 15,086,741 2,754,000 1,510,000 200 70,000 2,754,000 1,510,000 4,264,000 4,334,200 1,780,000 881,503 159,760 1,780,000 881,503 159,760 2,821,263 2,821,263 42,795,359 44,056,099 104,840 TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 104,840 COMMUNITY RESOURCES RECREATION VOCATIONAL/REMEDIAL EDUCATION 185,700 TOTAL COMMUNITY RESOURCES COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING COUNTY FREE LIBRARY TUCSON/PIMA LIBRARY SYSTEM TOTAL COUNTY FREE LIBRARY SCHOOL SUPERINTENDENT ADMINISTRATION EDUCATIONAL SERVICES PIMA ACCOMMODATION DISTRICT PIMA SPECIAL PROGRAMS 200 70,000 TOTAL SCHOOL SUPERINTENDENT 70,200 STADIUM DISTRICT ADMINISTRATION BASEBALL RECREATION TOTAL STADIUM DISTRICT TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 1,260,740 11-2 Pima County FY 2005/06 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs COMMUNITY & ECONOMIC DEVELOPMENT COMMUNITY & ECONOMIC DEVELOPMENT ADMIN ADMINISTRATION 8.0 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 8.0 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV COMM DEV & NEIGHBORHOOD CONSERV ADMIN HOUSING NEIGHBORHOOD CONS/FAITH BASED RURAL DEVELOPMENT/OUTSIDE AGENCIES 2.0 4.3 4.0 11.9 TOTAL COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 22.1 COMMUNITY RESOURCES RECREATION TEEN HEALTH VOCATIONAL/REMEDIAL EDUCATION 43.5 8.1 25.0 TOTAL COMMUNITY RESOURCES 76.6 COMMUNITY SVCS, EMPLOYMENT & TRAINING CAA/EMERGENCY SERVICES NETWORK ONE STOP 11.2 94.4 TOTAL COMMUNITY SVCS, EMPLOYMENT & TRAINING 105.6 COUNTY FREE LIBRARY TUCSON/PIMA LIBRARY SYSTEM 1.0 TOTAL COUNTY FREE LIBRARY 1.0 ECONOMIC DEVELOPMENT & TOURISM ECONOMIC DEVELOPMENT & TOURISM 2.0 TOTAL ECONOMIC DEVELOPMENT & TOURISM 2.0 SCHOOL SUPERINTENDENT ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES 6.0 6.9 3.0 TOTAL SCHOOL SUPERINTENDENT 15.9 TOTAL COMMUNITY & ECONOMIC DEVELOPMENT 231.1 Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 11-3 This page intentionally left blank. 11-4 Pima County FY 2005/06 Adopted Budget Community & Economic Development Admin Expenditures: 636,636 Revenues: FTEs 0 8.0 Function Statement: Administer the Economic Development & Tourism; Community Services, Employment & Training; Community Development & Neighborhood Conservation; and Community Resources departments. Mandates: None Expenditures by Program Community & Economic Development Admin 100% Sources of All Funding General Fund Support 100% 11-5 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: COMMUNITY & ECONOMIC DEVELOPMENT ADMIN Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted ADMINISTRATION 0 779,975 636,636 Total Expenditures 0 779,975 636,636 Funding by Source Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 779,975 0 0 636,636 Total Program Funding 0 779,975 636,636 0.0 6.4 8.0 0.0 6.4 8.0 Staffing (FTEs) by Program ADMINISTRATION Total Staffing (FTEs) Note: Effective July 1, 2004, the Community Resources functional area was reorganized and renamed the Community & Economic Development functional area. As part of this reorganization, new departments (including the Community & Economic Development Administration department) were created, several programs were moved into the functional area, and various programs and services were reallocated within the new structure. Therefore, no Community & Economic Development Administration history is provided for fiscal year 2003/04, as it would not correlate with the year-to-date or budget data presented for the current department/program structure. 11-6 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY & ECONOMIC DEVELOPMENT ADMIN Program: 1000 ADMINISTRATION Function Administer the Economic Development & Tourism; Community Services, Employment & Training; Community Development & Neighborhood Conservation; and Community Resources departments. Description of Services Provide administrative oversight and support for all grant, bond, and general fund programs and projects within the four departments. Program Goals and Objectives - Initiate an expanded Neighborhood Reinvestment program to use and leverage $10 million of new bonds approved in May 2004 - Institute a more comprehensive Local Housing Trust Fund which will combine $10 million of bonds approved in May 2004 with federal home funds and increased private sector contributions - Contract afterschool recreation funds to the school districts Program Performance Measures Quality of service maintained Procedures modified to increase efficiency FY2003/04 Actual n/a n/a FY2004/05 Estimated yes yes FY2005/06 Planned yes yes FY2003/04 Actual FY2004/05 Adopted 0 0 0 522,735 251,240 6,000 490,027 140,009 6,600 0 779,975 636,636 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 779,975 0 0 636,636 0 779,975 636,636 0.0 6.4 8.0 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 11-7 FY2005/06 Adopted This page intentionally left blank. 11-8 Pima County FY 2005/06 Adopted Budget Community Development & Neighborhood Conservation Expenditures: 13,926,165 Revenues: FTEs 8,394,938 22.1 Function Statement: Enhance the economic welfare of inhabitants of Pima County by promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, and promoting infrastructure, economic, and social service development in low and moderate income communities. Mandates: None Expenditures by Program Youth Services 6.46% Administration 1.69% Rural Development/Outside Agencies 39.43% Housing 23.57% Human Services 7.97% Miscellaneous Programs 7.91% Neighborhood Conservation/Faith Based 12.97% Sources of All Funding General Fund Support 29.33% Department Revenue 60.28% Fund Balance Decrease 10.39% 11-9 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Expenditures by Program FY2003/04 Actual COMM DEV & NEIGHBORHOOD CONSERV ADMIN GENERAL SERVICES HOUSING 0 166,410 235,462 1,100,888 0 1,285,054 2,470,223 3,281,992 0 1,317,520 1,110,144 NEIGHBORHOOD CONSERVATION 0 1,792,472 1,806,131 6,095,703 6,090,122 5,491,602 0 858,590 899,946 6,745,183 13,980,391 13,926,165 YOUTH SERVICES Total Expenditures FY2005/06 Adopted 649,480 HUMAN SERVICES RURAL DEVELOPMENT/OUTSIDE AGENCIES FY2004/05 Adopted Funding by Source Revenues GENERAL SERVICES 0 104,840 104,840 657,592 2,215,035 3,005,923 RURAL DEVELOPMENT/OUTSIDE AGENCIES 6,138,124 5,987,284 5,284,175 Total Revenues Net Operating Transfers In/(Out) 6,795,716 996 8,307,159 0 8,394,938 0 0 1,450,000 4,223,232 0 1,446,270 4,084,957 6,745,183 13,980,391 13,926,165 HOUSING Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 (43,417) (8,112) Staffing (FTEs) by Program COMM DEV & NEIGHBORHOOD CONSERV ADMIN 0.0 2.0 2.0 HOUSING 0.3 3.7 4.3 NEIGHBORHOOD CONSERVATION 0.0 4.0 4.0 RURAL DEVELOPMENT/OUTSIDE AGENCIES 25.4 8.7 11.9 Total Staffing (FTEs) 25.6 18.3 22.1 Note: Effective July 1, 2004, the Community Resources functional area was reorganized and renamed the Community & Economic Development functional area. As part of this reorganization, new departments (including the Community Development & Neighborhood Conservation department) were created, several programs were moved into the functional area, and various programs and services were reallocated within the new structure. The increase in expenditures over fiscal year 2003/04 is the result of various programs that were moved from the County Administration, Community Resources, and Community Services departments. The fiscal year 2003/04 actual amounts represent Community Services Grants that were previously under the Community Services department. 11-10 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 COMM DEV & NEIGHBORHOOD CONSERV ADMIN Function Provide administrative oversight to the department, which includes grants, general fund, and bond funded programs. The functional oversight addresses such areas as personnel, budget, and programmatic components. Administrative oversight also involves reporting to County Administration, Board of Supervisors, County appointed committee representatives, and the general public. Description of Services Provide administrative oversight and support for all grant, bond, and general fund programs and projects within the department. (Note: In fiscal year 2004/05 department administration expenditures were budgeted across department programs.) Program Goals and Objectives - Increase the public's access to programs and services through improved community awareness - Develop mechanisms for enhanced community participation through the establishment of citizen advisory committees and commissions - Create effective interdepartmental relationships in order to maximize effectiveness of services to the public and improve efficiencies with bond, grant, and general fund projects Program Performance Measures Strategies implemented to access programs and services through improved community awareness Performance reporting measures re-evaluated for a major program Community asset and needs reports developed for targeted areas Participation on local and national committees which address legislative and programatic issues impacting the County FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned n/a 1 2 n/a 1 1 n/a 3 3 n/a 1 2 FY2003/04 Actual FY2004/05 Adopted 0 0 0 135,960 27,450 3,000 141,247 87,915 6,300 0 166,410 235,462 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 166,410 0 0 235,462 0 166,410 235,462 0.0 2.0 2.0 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) FY2005/06 Adopted Supplemental Packages Approved Supplemental Package B - Housing Bonds and Community Planning - is associated with this program. Partial funding of this package provides for promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, promoting infrastructure, and social service development in low and moderate income communities. The package requested a total of $415,046 in expenditures ($216,085 for personal services, $197,161 for supplies and services, and $1,800 for capital). Data presented on this page includes $50,676 in expenditures. This supplemental request is associated with other programs within the deparment; therefore, each program summary reflects only that part of the funding applicable to a specific program. 11-11 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 GENERAL SERVICES Function Promote intergovernmental and community collaboration for the common good. Description of Services Participate in intergovernmental agreements to fund special action and study commissions. Provide grants to community agencies to support cultural and community improvement projects. Program Goals and Objectives - Provide funds to assist with planning and implementing policies that promote access to community resources - Increase the visibility of community cultural programs and events that encourage community involvement and participation Program Performance Measures Contracts implemented for community program grants and IGAs Program Expenditures by Object FY2003/04 Actual n/a FY2004/05 Estimated 12 FY2005/06 Planned 15 FY2003/04 Actual FY2004/05 Adopted 0 1,285,054 1,100,888 0 1,285,054 1,100,888 SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues 0 104,840 104,840 Operating Revenue Sub-Total MISCELLANEOUS 0 104,840 104,840 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 1,180,214 0 0 996,048 Total Program Funding 0 1,285,054 1,100,888 Program Staffing (FTEs) 0.0 0.0 0.0 Supplemental Packages Approved Supplemental Package B - Housing Bonds and Community Planning - is associated with this program. Partial funding of this package provides for promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, promoting infrastructure, and social service development in low and moderate income communities. The package requested a total of $415,046 in expenditures ($216,085 for personal services, $197,161 for supplies and services, and $1,800 for capital). Data presented on this page includes $3,654 in expenditures. This supplemental request is associated with other programs within the deparment; therefore, each program summary reflects only that part of the funding applicable to a specific program. 11-12 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 HOUSING Function Assist low income residents in obtaining affordable, decent, safe, and sanitary housing in unincorporated Pima County. Expand home ownership opportunities and provide access to affordable housing for low income residents. Description of Services Assist low income residents with down payment assistance and repair of owner occupied homes. Provide subsidy for the development of rental housing for low-income residents. Participate with other jurisdictions, non profits and for profit organizations within Pima County to develop effective strategies, secure funding, and implement housing programs serving low income residents. Manage housing programs including first time home buyers, housing opportunity for people with AIDS, supportive housing program, and general obligation bond funds for the Affordable Housing Program. Assist low income residents to qualify with local lenders for affordable, livable housing. Develop planning documents to guide the department’s activities. Program Goals and Objectives - Implement the Pima County Housing Commission which will develop support strategies for all housing related programs - Increase home ownership opportunities for low income residents of Pima County - Reduce substandard housing in unincorporated areas of Pima County - Increase the services provided to homeless and special needs populations - Assist in the development of programs that will increase the number of affordable housing units in order to promote the preservation and conservation of neighborhoods located in high stress areas in Pima County - Build effective partnerships and collaborations with the private and nonprofit sectors to address key issues that impede housing opportunities for low income residents and develop effective community strategies to correct inequities - Maintain effective relationships with the secondary markets and mortgage lenders to deliver market rate affordable mortgage products - Prepare Consolidated/Annual Plan, Consolidated Annual Plan Evaluation Report, and other documents and reports to assist in implementation of department programs - Contract for and supervise reliable, professional reports that provide an analysis of community needs, emerging needs, trends, and barriers to services for affordable housing and quality of life issues for urban and rural residents Program Performance Measures New home development projects Housing units facilitated New home buyers assisted Rental units produced Rehabilitated homes sold Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2003/04 Actual 5 239 40 80 3 FY2004/05 Estimated 6 300 100 10 3 FY2005/06 Planned 6 300 100 10 5 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 62,755 586,725 196,844 2,273,379 271,383 3,010,609 649,480 2,470,223 3,281,992 0 1,000,000 1,000,000 Revenues MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 0 1,000,000 1,000,000 642,049 1,202,055 1,948,843 15,543 12,980 57,080 657,592 1,215,035 2,005,923 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 (8,112) 649,480 0.3 11-13 0 0 255,188 0 (550) 276,619 2,470,223 3,281,992 3.7 4.3 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 HOUSING Supplemental Packages Approved Supplemental Package B - Housing Bonds and Community Planning - is associated with this program. Partial funding of this package provides for promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, promoting infrastructure, and social service development in low and moderate income communities. The package requested a total of $415,046 in expenditures ($216,085 for personal services, $197,161 for supplies and services, and $1,800 for capital). Data presented on the preceding page includes $138,804 in expenditures. This supplemental request is associated with other programs within the deparment; therefore, each program summary reflects only that part of the funding applicable to a specific program. 11-14 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 HUMAN SERVICES Function Promote the availability of human services to improve the quality of life for Pima County residents. Description of Services Provide oversight and administration of grants to more than 45 nonprofit agencies, focusing on programs for rural communities. Provide grants to local governments and nonprofit community agencies to increase or improve services or to add specific new services, especially in economically and socially disadvantaged communities. Supply technical assistance to contracted nonprofit agencies. Program Goals and Objectives - Increase the number of residents receiving services in order to assist low income, rural, and other economically disadvantaged populations - Improve the quality of life for rural, low income, and needy Pima County residents - Increase the availability of social services in rural, low income, and needy communities of Pima County - Assist nonprofit agencies with technical assistance and funding so they may increase their services in rural, low income, and high risk communities of Pima County Program Performance Measures Contracts implemented for human service programs Non profit agencies receiving technical assistance Clients served FY2003/04 Actual n/a n/a n/a FY2004/05 Estimated 41 50 139,000 FY2005/06 Planned 32 55 139,000 FY2003/04 Actual FY2004/05 Adopted 0 1,317,520 1,110,144 0 1,317,520 1,110,144 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 1,317,520 0 0 1,110,144 Total Program Funding 0 1,317,520 1,110,144 Program Staffing (FTEs) 0.0 0.0 0.0 Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source 11-15 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 NEIGHBORHOOD CONSERVATION Function Provide coordination of services and funding to communities identified to be in social or economic need in order to address crucial human needs and promote community stability. Support initiatives to strengthen communities, develop leadership, and address emerging needs. Description of Services Work with neighborhood residents to identify and implement desired infrastructure and public facilities improvement projects that will improve the quality of life in their communities. Implement strategies for stabilizing communities through the support of community based initiatives by partner agencies, organizations, churches, and other jurisdictions. Identify service gaps in communities and work with residents to prioritize needs for programs and services. Program Goals and Objectives - Identify, develop, and utilize public, private, and community resources for implementation of neighborhood conservation projects in economically and socially distressed areas in Pima County - Identify and implement consensus building processes that facilitate public participation and enhance community asset building initiatives - Develop short and long term strategic planning methods and action plans for establishing collaborations and coordinating community resources available for stressed areas within Pima County - Provide technical assistance to faith based organizations in order to promote collaboration between all faith and community based organizations - Provide linkage of One Stop employment services to communities through faith based partners - Coordinate strategies and collaborations that enhance the effectiveness of Pima County and faith based initiatives - Implement developed mechanisms for obligating and monitoring available bond funds for qualified projects - Identify and pursue funding opportunities that will augment and enhance community projects that are eligible for bond funding or identified as collaborative initiatives that will direct resources to unmet needs in economically and socially distressed areas Program Performance Measures Neighborhoods assisted Projects approved/funded Projects completed Action plans developed Collaborations coordinated Sources of leveraged funds pursued FY2003/04 Actual n/a n/a n/a n/a n/a n/a FY2004/05 Estimated 26 8 10 13 10 10 FY2005/06 Planned 36 12 12 15 12 15 FY2003/04 Actual FY2004/05 Adopted 0 0 0 222,472 1,570,000 0 238,465 1,565,866 1,800 0 1,792,472 1,806,131 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 1,450,000 342,472 0 1,450,000 356,131 0 1,792,472 1,806,131 0.0 4.0 4.0 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 11-16 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 NEIGHBORHOOD CONSERVATION Supplemental Packages Approved Supplemental Package B - Housing Bonds and Community Planning - is associated with this program. Partial funding of this package provides for promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, promoting infrastructure, and social service development in low and moderate income communities. The package requested a total of $415,046 in expenditures ($216,085 for personal services, $197,161 for supplies and services, and $1,800 for capital). Data presented on the preceding page includes $39,865 in expenditures. This supplemental request is associated with other programs within the deparment; therefore, each program summary reflects only that part of the funding applicable to a specific program. 11-17 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 RURAL DEVELOPMENT/OUTSIDE AGENCIES Function Promote infrastructure and rural development which improve youth, social, and cultural services in low and moderate income communities, especially communities in South Tucson, Marana, Sahuarita, and unincorporated Pima County. Description of Services Provide grants to governments and nonprofit community agencies for infrastructure construction and improvement in low and moderate income communities outside of the city of Tucson. Provide grants to governments and non profit community agencies to increase or improve services or to add specified new services, especially in economically disadvantaged and rural communities. Supply technical assistance and grants to governments and non profit community agencies for community development planning and resource development. Provide emergency housing repair and rehabilitation in low income communities outside of the city of Tucson. Program Goals and Objectives - Provide needed social services to low income areas - Provide community facilities to low income areas - Provide physical infrastructure in low income areas - Identify and complete revitalization projects in low and moderate income neighborhoods and rural communities - Identify and complete new Community Development Block Grant (CDBG) projects in low and moderate income communities - Rehabilitate houses for low income elderly, disabled, and seriously disadvantaged clients Program Performance Measures Public facilities improved CDBG public service grants implemented New CDBG projects completed Youth program grants implemented Human services program grants implemented Neighborhood revitalization projects completed Houses rehabilitated FY2003/04 Actual 16 14 50 10 14 21 392 FY2004/05 Estimated 20 7 40 40 41 10 225 FY2005/06 Planned 20 20 40 10 10 20 250 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 818,277 5,081,452 195,974 425,805 5,664,317 0 608,784 4,878,018 4,800 6,095,703 6,090,122 5,491,602 0 0 0 6,039,692 5,987,284 5,284,175 98,432 0 0 6,138,124 5,987,284 5,284,175 996 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (43,417) 0 0 0 102,838 0 (3,180) 210,607 6,095,703 6,090,122 5,491,602 25.4 8.7 11.9 11-18 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 RURAL DEVELOPMENT/OUTSIDE AGENCIES Supplemental Packages Approved Supplemental Package B - Housing Bonds and Community Planning - is associated with this program. Partial funding of this package provides for promoting more and better human service delivery, promoting intergovernmental and community collaboration, addressing critical human and community needs, promoting infrastructure, and social service development in low and moderate income communities. The package requested a total of $415,046 in expenditures ($216,085 for personal services, $197,161 for supplies and services, and $1,800 for capital). Data presented on the preceding page includes $20,000 in expenditures. This supplemental request is associated with other programs within the deparment; therefore, each program summary reflects only that part of the funding applicable to a specific program. 11-19 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV Program: 1000 YOUTH SERVICES Function Promote the availability of youth services, focusing on economically disadvantaged and rural communities. Description of Services Provide grants to non profit agencies to increase and improve youth services delivered in economically disadvantaged and rural communities. Program Goals and Objectives - Maintain the number of youth receiving services Program Performance Measures Youth service grants implemented Non profit agencies recieving technical assistance Maintain the number of youth served FY2003/04 Actual n/a n/a n/a FY2004/05 Estimated 40 20 19,350 FY2005/06 Planned 30 25 19,350 FY2003/04 Actual FY2004/05 Adopted 0 858,590 899,946 0 858,590 899,946 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 858,590 0 0 899,946 Total Program Funding 0 858,590 899,946 Program Staffing (FTEs) 0.0 0.0 0.0 Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source 11-20 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Community Development & Neighborhood Conservation Adopted Funding for Outside Agencies Pima Council on Aging El Pueblo Clinic, Inc Community Food Bank, Inc Southern Arizona Center Against Sexual Assault Our Town Family Center Southern Arizona Aids Foundation Tucson Urban League House of Neighborly Service Brewster Center Child and Family Resources Pio Decimo Center (Contractor: Catholic Comm. Services) Pro Neighborhoods (Contractor: United Way) Project YES, Inc San Ignacio Yaqui Council, Inc New Beginnings for Women and Children (formerly Tucson Shalom House) Youth on Their Own Parent Connection, Inc Metropolitan Education & Commission Pima County Cooperative Extension Catalina Community Services University of Arizona Rural Health Mobile Clinic Information and Referral Services Pima Association of Governments Traveler's Aid Society of Tucson Tucson Clean & Beautiful Healthy Families (Contractor: Child and Family Resources) Catholic Community Services Parents Anonymous of AZ, Inc Wingspan Domestic Violence Project Tucson Women's Commission Volunteer Center of Tucson Primavera Services Pima Youth Partnership Project PPEP Tucson Center for Women and Children Desert Waste Not Warehouse Southern Arizona Legal Aid, Inc Tucson Metropolitan Ministry Planned Parenthood Arivaca Coordinating Council Chicanos Por La Causa One on One Pima Prevention Partnership Tucson/Pima County Historical Commission YWCA of Tucson Family Counseling Agency (Homeless Teens) Total 250,000 220,000 203,840 150,000 148,960 132,300 131,320 130,536 119,560 110,740 102,900 98,000 81,340 73,500 66,799 65,660 62,720 61,604 57,820 55,860 55,248 54,880 53,236 50,715 49,000 49,000 47,040 42,140 42,140 39,200 38,220 37,240 33,320 30,380 29,400 23,520 23,520 22,540 21,700 17,640 16,660 16,660 14,700 9,800 9,800 6,860 $3,158,018 11-21 This page intentionally left blank. 11-22 Pima County FY 2005/06 Adopted Budget Community Resources Expenditures: 5,272,033 Revenues: FTEs 1,025,699 76.6 Function Statement: Improve the quality of life for residents of Pima County by providing a variety of cultural, recreational, educational, and health related services through various facilities operated by Pima County. Mandates: None Expenditures by Program Vocational/Remedial Education 30.99% Recreation 57.11% Teen Health 11.90% Sources of All Funding Department Revenue 19.10% General Fund Support 80.90% 11-23 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: COMMUNITY RESOURCES Expenditures by Program ADMINISTRATION FY2003/04 Actual FY2004/05 Adopted 328,322 FY2005/06 Adopted 378,790 0 OUTSIDE AGENCIES 4,466,816 0 0 RECREATION 3,204,130 2,705,658 3,011,073 TEEN HEALTH 546,585 606,696 627,401 VOCATIONAL/REMEDIAL EDUCATION 414,864 1,227,305 1,633,559 8,960,717 4,918,449 5,272,033 Total Expenditures Funding by Source Revenues OUTSIDE AGENCIES 108,699 0 0 RECREATION 349,786 192,836 185,700 TEEN HEALTH 14,960 16,500 0 30 897,093 839,999 473,475 0 1,106,429 0 1,025,699 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 8,487,242 0 0 3,812,020 0 (97,171) 4,343,505 Total Program Funding 8,960,717 4,918,449 5,272,033 VOCATIONAL/REMEDIAL EDUCATION Total Revenues Net Operating Transfers In/(Out) Staffing (FTEs) by Program ADMINISTRATION 3.6 6.3 0.0 RECREATION 89.6 45.9 43.5 TEEN HEALTH 9.1 9.1 8.1 VOCATIONAL/REMEDIAL EDUCATION 7.3 22.7 25.0 109.5 84.0 76.6 Total Staffing (FTEs) Note : All Stadium District positions are budgeted in the Community Resources department per an intergovernmental agreement between the Stadium District and Pima County. Personal services costs are charged to the Stadium District via interdepartmental salary transfers. 11-24 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY RESOURCES Program: 1000 ADMINISTRATION Function Administer and coordinate human and recreation services to improve the quality of life for Pima County residents. Description of Services Provide oversight and management of Community Resources, Stadium District, Kino Veterans Memorial Community Center, Pima Vocational High School, and Las Artes. (Note: Effective fiscal year 2005/06, administration expenditures are allocated to other department programs and administration is no longer a separate program.) Program Goals and Objectives - Ensure department services are maintained by monitoring individual departments' performance measures Program Performance Measures Services provided are kept at current levels Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual yes yes Total Program Funding Program Staffing (FTEs) FY2005/06 Planned n/a FY2003/04 Actual FY2004/05 Adopted 306,755 18,575 2,992 361,920 16,870 0 0 0 0 328,322 378,790 0 0 0 0 0 0 328,322 0 0 378,790 0 0 0 328,322 378,790 0 3.6 6.3 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2004/05 Estimated 11-25 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY RESOURCES Program: 1000 OUTSIDE AGENCIES Function Administer and coordinate human services to improve the quality of life for needy Pima County residents. Description of Services Provide essential and emergency services for low income persons and families and Pima County residents with special needs. These services include emergency shelter, food, clothing, domestic violence services, case management, counseling transitional housing programs, child care, and elderly services. (Note: Beginning in fiscal year 2004/05, funding for Outside Agencies was transferred to the Economic Development & Tourism and the Community Development & Neighborhood Conservation departments. The historical data is presented here for informational purposes only.) Program Goals and Objectives - Provide social services particularly for rural, low income, and needy Pima County residents to improve the quality of life and equalize resources for all residents Program Performance Measures Training hours for agencies in program Performance evaluations FY2003/04 Actual 600 45 FY2004/05 Estimated n/a n/a FY2005/06 Planned n/a n/a Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted SUPPLIES AND SERVICES 4,466,816 0 0 4,466,816 0 0 108,699 0 0 108,699 0 0 0 0 0 0 0 4,358,117 0 0 0 0 0 0 4,466,816 0 0 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-26 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY RESOURCES Program: 1000 RECREATION Function Provide recreation, fitness, and camp services to youth and adult residents of Pima County in order to foster group participation, teamwork, and skill building in a safe, supervised environment. Description of Services Provide recreation facilities for the community offering health and nutrition classes; childcare; physical fitness programs; summer camp programs; art classes; youth basketball, hockey, volleyball and softball leagues; recreational services for seniors; and aquatic programs . Program Goals and Objectives - Maintain the facilities to ensure all rooms and equipment are available 100% of the time - Increase participation in the Teach Our Toddlers Skills (TOTS) program by 5% over the prior years participation - Increase the number of seniors programs by 5% over the prior years participation - Increase basketball league teams and open gym participation by 5% - Increase weight room usage by 5% Program Performance Measures TOTS program participants Seniors programs Basketball league teams Basketball open gym participants Weight room partipants FY2003/04 Actual 142 16 106 8,515 13,416 FY2004/05 Estimated 140 14 71 9,062 15,340 FY2005/06 Planned 147 15 75 9,515 16,107 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,092,251 1,085,967 25,912 1,412,475 1,223,185 69,998 1,534,844 1,398,232 77,997 3,204,130 2,705,658 3,011,073 301,051 174,761 144,300 48,735 18,075 41,400 349,786 192,836 185,700 0 0 0 0 0 2,854,344 0 0 2,512,822 0 0 2,825,373 3,204,130 2,705,658 3,011,073 89.6 45.9 43.5 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-27 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY RESOURCES Program: 1000 TEEN HEALTH Function Provide adolescent health care services through the Kino Teen Clinic for youth ages 12-21. Contract and network with other providers to provide for the unique health care needs of at risk youth. Description of Services Provide prevention education and health services to youth including: immunizations; physicals; medical intervention for uncomplicated acute illness; family planning; sexually transmitted disease treatment and prevention services; prenatal care, birthing, and parenting classes; health education for nutrition; substance abuse and smoking cessation; decision making; mental health intake assessments with referrals for crisis intervention and counseling; and network referrals for education and employment needs. Program Goals and Objectives - Provide staff and facilities for prevention, intervention, and health programs specifically designed for youth - Network with other providers to offer health care services to include prenatal care, medical care, and mental health service referrals - Assist clients in obtaining health care coverage through Arizona Health Care Cost Containment System (AHCCCS) - Provide outreach to low income pregnant women through referrals to Baby Arizona (Baby AZ), increasing the number of women who receive preventative prenatal care - Provide Pima Community Access Program (PCAP) services on site for electronic AHCCS application and PCAP program eligibility for Juvenile detention clients, Kino Teen Center clients, and their families - Facilitate a new health education program for females in juvenile detention Program Performance Measures Clinical health care visits Clients evaluated and referred to AHCCCS, Baby AZ, or PCAP Females in juvenile detention attending health education classes Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 3,606 40 4,000 250 4,201 306 n/a 200 211 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 337,317 208,159 1,109 367,250 233,396 6,050 381,976 243,925 1,500 546,585 606,696 627,401 15,060 16,500 0 0 0 14,960 16,500 0 0 0 0 0 0 531,625 0 0 590,196 0 0 627,401 546,585 606,696 627,401 9.1 9.1 8.1 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total (100) Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-28 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY RESOURCES Program: 1000 VOCATIONAL/REMEDIAL EDUCATION Function Administer and coordinate vocational and employment training services for low income and disadvantaged Pima County youth resulting in increased job placement and continuing education opportunities. Description of Services Provide minority, low income, and at risk youth with core General Education Diploma (GED) classes, employment skills training, job shadowing, youth internships, and support services. Provide vocational education and a sense of community involvement through participation in public art projects. Offer intensive case management and counseling services to promote graduation and continuing education, and provide job placement of Las Artes graduates. Program Goals and Objectives - Increase the number of of Pima Vocational High School (PVHS) graduates and training placements by 10% - Maintain a minimum of 75% placement rate for PVHS youth upon graduation - Provide each of 85 Las Artes students with 10 weeks of vocational education experience - Provide intensive case management services to sustain a Las Artes GED graduation rate of at least 90% - Complete at least 7 public art projects Program Performance Measures Las Artes GED sessions provided Las Artes GED graduation rate PVHS pre-employment participants PVHS training placements PVHS graduates Las Artes public art projects completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 7 81% 102 103 31 7 FY2004/05 Estimated 7 90% 100 100 32 7 FY2005/06 Planned 7 90% 110 110 36 7 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 300,793 99,955 14,116 1,029,366 193,439 4,500 1,305,839 309,016 18,704 414,864 1,227,305 1,633,559 30 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total 30 0 0 INTERGOVERNMENTAL 0 897,093 838,349 MISCELLANEOUS 0 0 1,650 Grant Revenue Sub-Total 0 897,093 839,999 Net Operating Transfers In/(Out) 0 0 0 0 0 414,834 0 0 330,212 414,864 1,227,305 1,633,559 7.3 22.7 25.0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (97,171) 890,731 Supplemental Packages Approved Supplemental Package C - Las Artes Educational - is associated with this program. Funding of this package provides $154,500 in personal services, $41,584 in supplies and services, and $11,204 in capital for the Las Artes community arts program that addresses the educational needs of dropout and at-risk youth. The data presented on this page includes $207,288 in expenditures. 11-29 This page intentionally left blank. 11-30 Pima County FY 2005/06 Adopted Budget Community Services, Employment & Training Expenditures: 17,612,998 Revenues: FTEs 12,393,258 105.6 Function Statement: Provide services that assist local employers, improve the education and skill level of workers and youth, increase the average household income, and improve the economic, physical, and social well being of the entire community, with particular focus on lower income neighborhoods and communities. Mandates: None Expenditures By Program CAA/Emergency Services Network 12.33% Employment & Training 87.67% Sources of All Funding Operating Transfers 1.64% General Fund Support 28.07% Department Revenue 70.29% 11-31 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Expenditures by Program CAA/EMERGENCY SERVICES NETWORK FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 198,333 2,192,390 2,171,888 ONE STOP 20,520,125 16,669,867 15,441,110 Total Expenditures 20,718,458 18,862,257 17,612,998 2,002,206 1,992,295 Funding by Source Revenues CAA/EMERGENCY SERVICES NETWORK (4,416) ONE STOP 16,792,695 13,090,495 10,400,963 Total Revenues Net Operating Transfers In/(Out) 16,788,279 290,299 15,092,701 289,100 12,393,258 289,100 0 335,405 3,304,475 0 3 3,480,453 20,718,458 18,862,257 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program CAA/EMERGENCY SERVICES NETWORK 0 (18,034) 4,948,674 17,612,998 0.0 11.2 11.2 ONE STOP 185.5 133.3 94.4 Total Staffing (FTEs) 185.5 144.5 105.6 11-32 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: 1000 CAA/EMERGENCY SERVICES NETWORK Function Combat poverty and provide a safety net of basic services for low-income individuals and families in Pima County. Connect immediate assistance with case management and additional resources to promote self-sufficiency and economic independence. Description of Services The Community Action Agency (CAA) operates a community emergency assistance network to eliminate duplication of services. Basic needs and services are provided in partnership with nine community non-profit and rural community service agencies which comprise the Emergency Services Network (ESN). The CAA provides these services directly as well as contracting with each agency in the ESN to provide the services. Services are provided for low income older adults, families and individuals, and include: rental assistance to prevent eviction, utility assistance to prevent shutoff, rental security and utility deposits, mortgage assistance to prevent foreclosure, emergency food boxes, transportation assistance, and other basic needs. Individualized case management, financial counseling, and information and referral are used to identify the causes of crisis and develop a plan to increase overall self-sufficiency. Households must meet specific eligibility criteria to qualify for assistance under various federal, state, and local funding sources for these services, and include: federal Community Services Block Grant (CSBG), federal Social Services Block Grant (SSBG), Federal Emergency Management Agency (FEMA), federal utility assistance, Low-Income Home Energy Assistance Program (LIHEAP), state Utility Repair, Replacement and Deposit Program (URRD), state Eviction Prevention/Emergency Homeless grant (EPEH), and Tucson Water Utility Assistance Program (TWUAP). The CAA also administers a process under Community Development Block Grant funds to award grants for non-profit and rural agencies to provide community services. The grants fund programs that produce measurable outcomes for low-income populations. Goals are different for each grant depending on the needs identified by each applicant. Grants are made in the following priority areas as adopted by the Pima County Community Action Agency Advisory Board: inability to meet emergency needs, starvation and malnutrition, inadequate housing, incomplete use of programs and services, and youth services. Program Goals and Objectives - Improve the standard of living and mitigate the effects of poverty - Provide a safety net that prevents homelessness - Assist people and communities of Pima County, especially those with lower incomes, to become economically self-sufficient Program Performance Measures Rent/mortgage/housing assistance provided Emergency utility assistance provided City water bills paid Crisis case management provided to families/persons Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 1,886 5,656 422 8,000 FY2004/05 Estimated 1,600 6,000 1,500 9,000 FY2005/06 Planned 1,500 5,500 400 7,500 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 944 197,389 0 438,051 1,754,339 0 480,410 1,689,678 1,800 198,333 2,192,390 2,171,888 0 0 0 Revenues Operating Revenue Sub-Total INTERGOVERNMENTAL (4,416) 2,002,206 1,992,295 Grant Revenue Sub-Total (4,416) 2,002,206 1,992,295 1,199 0 0 0 7,196 194,354 0 0 190,184 198,333 2,192,390 2,171,888 0.0 11.2 11.2 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-33 0 (2,747) 182,340 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: 1000 ONE STOP Function Reduce poverty and unemployment by helping low-income and other disadvantaged citizens to increase their earning power through improved skills. Support a healthy business climate by assisting local employers to find and train qualified workers. Promote economic development by ensuring a skilled workforce. Specific targeted community impacts include: increased incomes providing at least an 18 % return on investment, increased tax base, increased employment at livable wages, reduced high school drop out rates, increased rates of educational attainment, prepared and stable workforce to support economic development, increased self sufficiency, and reduced dependency on government services. Description of Services Offer a continuum of career development services for both youth and adults and conducts special outreach to low-income, homeless, dislocated workers, and high-school dropout populations. Services are coordinated centrally, but delivered through a network of more than 50 organizations ranging from community-based non-profit organizations, to governmental agencies, and proprietary trainers. Provide support to employers in recruiting, staffing, and training a viable workforce. Provide job order registration, applicant screening, and job matching in person and online. The One Stop also works with industry clusters and other employer groups to design new training needed to address workforce shortages in fields with high occupational demand. Program Goals and Objectives - Promote entry, retention, or promotion in livable-wage jobs - Improve client's skill base to achieve increased earnings - Promote attainment of skills as measured by credentials, degrees, certifications, and pre/post-program test showing improved numeric, literacy, and technology skills - Improve client stability as measured by improved circumstances related to housing, child care, health care, safety, and other basic issues - Direct youth toward completion of high school or GED attainment - Promote youth entry into post-secondary education - Address employer skill shortages especially in high-tech, high-wage, and high-demand occupations Program Performance Measures Client entry into unsubsidized employment Client earnings increased by $5,000 per year Youth attaining high school diploma or GED Employers matched to clients Youth receiving post-secondary education or vocational training FY2003/04 Actual n/a n/a n/a n/a n/a FY2004/05 Estimated 2,149 1,000 250 300 161 FY2005/06 Planned 2,000 1,000 200 300 150 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,257,757 15,201,596 60,772 4,692,441 11,902,426 75,000 3,776,180 11,664,930 0 20,520,125 16,669,867 15,441,110 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL 0 0 900,000 0 0 900,000 16,664,125 13,084,495 9,500,963 Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 128,570 6,000 0 16,792,695 13,090,495 9,500,963 289,100 289,100 289,100 0 328,209 3,110,121 0 3 3,290,269 20,520,125 16,669,867 15,441,110 185.5 133.3 94.4 11-34 0 (15,287) 4,766,334 Pima County FY 2005/06 Adopted Budget Program Summary Department: COMMUNITY SVCS, EMPLOYMENT & TRAINING Program: 1000 ONE STOP Supplemental Packages Approved Supplemental Package B - Services For Persons With Disabilities - is associated with this program. Funding of this package provides $51,653 in personal services, $1,148,000 in supplies and services, and $900,000 in revenue which is directed at implementing a collaborative project to link representative partners in providing workforce services for individuals with a disability. The data presented on the preceding page includes $1,199,653 in expenditures and $900,000 in revenues. Supplemental Package C - Workforce Opportunity - is associated with this program. Partial funding of this package provides for ongoing services under the workforce opportunity One Stop Program which was previously funded by federal funds that ended in fiscal year 2004/05. The package requested a total of $1,938,280 in expenditures ($79,480 for personal services and $1,858,800 for supplies and services). Data presented on the preceding page includes $1,000,000 in expenditures. 11-35 This page intentionally left blank. 11-36 Pima County FY 2005/06 Adopted Budget County Free Library Expenditures: 14,984,741 Revenues: FTEs 15,086,741 1.0 Function Statement: Meet current and future public library needs of Tucson and Pima County residents. Provide a forum for community issues and a linkage of community, state, and national information services. Mandates: ARS Title 11, Chapter 7: Intergovernment Operations, Article 1: Public Libraries Expenditures by Program Tucson/Pima Library System 100% Sources of All Funding Department Revenue 100% 11-37 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: COUNTY FREE LIBRARY Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted TUCSON/PIMA LIBRARY SYSTEM 10,787,216 10,518,681 14,984,741 Total Expenditures 10,787,216 10,518,681 14,984,741 TUCSON/PIMA LIBRARY SYSTEM 11,152,933 11,744,991 15,086,741 Total Revenues Net Operating Transfers In/(Out) 11,152,933 (93,758) 11,744,991 (750,000) 15,086,741 0 0 (271,959) 0 (476,310) Funding by Source Revenues Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 0 (102,000) 10,787,216 10,518,681 14,984,741 1.0 1.0 1.0 1.0 1.0 1.0 Staffing (FTEs) by Program TUCSON/PIMA LIBRARY SYSTEM Total Staffing (FTEs) 11-38 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY FREE LIBRARY Program: 2011 TUCSON/PIMA LIBRARY SYSTEM Function Meet the current and future library needs of Tucson and Pima County residents. Provide a forum for community issues and a linkage of community, state, and national information services. Description of Services Fund the operating costs of the Tucson/Pima Library System to maintain and serve all library facilities in unincorporated areas. Support the city of Tucson library services. Program Goals and Objectives - Provide quality information services - Support literacy and the educational pursuits of Tucson and Pima County residents Program Performance Measures Households served Surveys with positive responses FY2003/04 Actual 70% 90% FY2004/05 Estimated 70% 90% FY2005/06 Planned 75% 92% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 81,224 10,701,953 4,039 101,624 10,417,057 0 96,923 14,887,818 0 10,787,216 10,518,681 14,984,741 11,073,514 11,742,991 14,984,741 5,734 2,000 2,000 73,713 0 100,000 0 0 11,744,991 15,086,741 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues TAXES INTERGOVERNMENTAL INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (28) 11,152,933 (93,758) (750,000) 0 (271,959) 0 (476,310) 0 0 (102,000) 10,787,216 10,518,681 14,984,741 1.0 1.0 1.0 11-39 This page intentionally left blank. 11-40 Pima County FY 2005/06 Adopted Budget Economic Development & Tourism Expenditures: 1,820,031 Revenues: FTEs 2.0 Function Statement: Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. Mandates: None Expenditures By Program Economic Development & Tourism 100% Sources of All Funding General Fund Support 100% 11-41 0 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: ECONOMIC DEVELOPMENT & TOURISM Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted ECONOMIC DEVELOPMENT & TOURISM 0 1,473,115 1,820,031 Total Expenditures 0 1,473,115 1,820,031 Funding by Source Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 1,473,115 0 0 1,820,031 Total Program Funding 0 1,473,115 1,820,031 0.0 2.0 2.0 0.0 2.0 2.0 Staffing (FTEs) by Program ECONOMIC DEVELOPMENT & TOURISM Total Staffing (FTEs) Note: Effective July 1, 2004, the Community Resources functional area was reorganized and renamed the Community & Economic Development functional area. As part of this reorganization, new departments (including the Economic Development & Tourism department) were created, several programs were moved into the functional area, and various programs and services were reallocated within the new structure. Therefore, no Economic Development & Tourism history is provided for fiscal year 2003/04, as it would not correlate with the year-to-date or budget data presented for the current department/program structure. 11-42 Pima County FY 2005/06 Adopted Budget Program Summary Department: ECONOMIC DEVELOPMENT & TOURISM Program: 1000 ECONOMIC DEVELOPMENT & TOURISM Function Facilitate business and tourism growth with various community partners located in Pima County and the state of Arizona. The Economic Development and Tourism department is a marketing outreach agency promoting the quality of life of the region to create potential business opportunities with meeting planners, conference attendees, and leisure visitors. Coordinate activities with both public and private section partners. Description of Services Act as primary liaison with the business, academic and tourism community to enhance the economic well being of the region. Provide business development, marketing, training and revenue enhancement programs to Pima County’s leased asset partners (i.e. ArizonaSonora Desert Museum, Old Tucson Studios, Colossal Cave Mountain Park, Pima Air and Space Museum, Pima County Fairgrounds, and other Pima County leased asset partners). Program Goals and Objectives - Coordinate Pima County’s economic development resources to concentrate on collaborative community efforts in business and job creation , business retention and expansion, increased tourism, and enhance the quality of life - Effectively coordinate all public resources to produce a sustaining positive business development climate - Create a unique awareness of Pima County through branding to increase business and leisure travel - Develop a more comprehensive marketing plan in partnership with the Metropolitan Tucson Convention and Visitors Bureau with the following initiatives: increase Mexican tourism to the attractions, create a destination special event department in Tucson, development of a marketing assistance grant program for the area attractions, assist in the development of new air routes to Tucson, and increase the number of film and video production companies utilizing Pima County as their base shooting and production headquarters - Increase cultural and heritage awareness of Pima County - Develop optional use concepts for County land at the Pima County Fairgrounds, leased property attractions, and environmental friendly businesses - Develop a partnership approach to County involvement in all public and private organizations involved in economic and tourism development - Increase the number of special events and revenue producing activities at Tucson Electric Park (TEP) Program Performance Measures Increase in attendance at leased properties Increase in major events held at TEP Increase in number of sponsored events Increase in business and leisure travelers Increase in spring training revenue Increase in training programs FY2003/04 Actual n/a n/a n/a n/a n/a n/a FY2004/05 Estimated 5% 2 0 5% 5% 2 FY2005/06 Planned 4% 3 1 7.5% 10% 2 FY2003/04 Actual FY2004/05 Adopted 0 0 0 143,620 1,324,495 5,000 163,814 1,647,717 8,500 0 1,473,115 1,820,031 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 1,473,115 0 0 1,820,031 0 1,473,115 1,820,031 0.0 2.0 2.0 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 11-43 FY2005/06 Adopted This page intentionally left blank. 11-44 Pima County FY 2005/06 Adopted Budget School Superintendent Expenditures: 5,494,130 Revenues: FTEs 4,334,200 15.9 Function Statement: Perform functions mandated by the Arizona Revised Statutes and State Board of Education. Administer the funds of local public school districts, including the issuance of payrolls. Prepare financial information for the Board of Supervisors for setting the property tax rates. Mandates: ARS Title 15: Education Expenditures by Program Accounting 6.49% Administration 7.61% Pima Special Programs 26.66% Educational Services 9.08% Pima Accommodation District 50.16% Sources of All Funding General Fund Support 21.72% Department Revenue 78.28% 11-45 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: SCHOOL SUPERINTENDENT Expenditures by Program ACCOUNTING FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 319,015 336,625 356,531 ADMINISTRATION 366,043 353,062 417,919 EDUCATIONAL SERVICES 424,978 476,013 498,680 0 2,736,673 2,756,000 PIMA SPECIAL PROGRAMS 2,409,252 1,590,000 1,465,000 Total Expenditures 3,519,288 5,492,373 5,494,130 PIMA ACCOMMODATION DISTRICT Funding by Source Revenues ACCOUNTING ADMINISTRATION EDUCATIONAL SERVICES 491 0 0 40 200 200 131,593 95,000 70,000 0 2,736,673 2,754,000 PIMA SPECIAL PROGRAMS 2,302,435 1,590,000 1,510,000 Total Revenues Net Operating Transfers In/(Out) 2,434,559 0 4,421,873 0 4,334,200 0 0 106,817 977,912 0 0 1,070,500 0 (43,000) 1,202,930 3,519,288 5,492,373 5,494,130 PIMA ACCOMMODATION DISTRICT Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Staffing (FTEs) by Program ACCOUNTING 6.0 6.0 6.0 ADMINISTRATION 6.6 6.5 6.9 EDUCATIONAL SERVICES 3.0 3.0 3.0 15.6 15.5 15.9 Total Staffing (FTEs) 11-46 Pima County FY 2005/06 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 ACCOUNTING Function Perform mandated accounting functions in accordance with new and updated electronic reporting requirements established by the Arizona Legislature. Description of Services Perform accounting related activities relating to budgets, tax rates, and the issuance of warrants for the school districts. Program Goals and Objectives - Meet statutory deadlines Program Performance Measures Accounting transactions School district revenue collected School district expenditures processed School district warrants issued Certificates of educational convenience issued School district elections conducted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2003/04 Actual 10,076,568 $780,692,987 $413,076,062 214,204 98 1 FY2004/05 Estimated 10,000,000 $760,000,000 $420,000,000 130,000 110 3 FY2005/06 Planned 10,000,000 $760,000,000 $420,000,000 130,000 110 3 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 308,710 10,305 319,159 17,466 333,121 23,410 319,015 336,625 356,531 491 0 0 491 0 0 0 0 0 0 0 318,524 0 0 336,625 0 0 356,531 319,015 336,625 356,531 6.0 6.0 6.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-47 Pima County FY 2005/06 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 ADMINISTRATION Function Administer the mandated functions of the office. Provide support to each function to meet the needs and mandates of the department. Description of Services Serve as a community resource for educational services. Perform a variety of duties for school districts including functioning as fiscal agent/administrator. Function as project director for educational programs that extend beyond the boundaries of individual school districts. Serve as the technology liaison to rural school districts and special programs. Perform mandated functions. Program Goals and Objectives - Administer all functions of the department to meet the mandates set by the state Program Performance Measures Teaching certificates maintained Board members appointed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 31,940 4 FY2004/05 Estimated 29,000 3 FY2005/06 Planned 29,000 3 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 295,250 61,560 9,233 303,371 46,491 3,200 337,419 60,500 20,000 366,043 353,062 417,919 40 200 200 40 200 200 0 0 0 0 0 366,003 0 0 352,862 0 0 417,719 366,043 353,062 417,919 6.6 6.5 6.9 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-48 Pima County FY 2005/06 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 EDUCATIONAL SERVICES Function Provide assistance in obtaining education grants for Pima County. Description of Services Provide educational service to those populations that are not served and those that are underserved. Program Goals and Objectives - Obtain grants to benefit Pima County school districts and residents Program Performance Measures Home schooled children tracked Private schooled children tracked Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2003/04 Actual 3,061 4,342 FY2004/05 Estimated 3,100 5,500 FY2005/06 Planned 3,100 5,500 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 162,115 262,863 208,236 267,777 227,630 271,050 424,978 476,013 498,680 131,116 95,000 70,000 477 0 0 131,593 95,000 70,000 0 0 0 0 0 293,385 0 0 381,013 0 0 428,680 424,978 476,013 498,680 3.0 3.0 3.0 Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-49 Pima County FY 2005/06 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 PIMA ACCOMMODATION DISTRICT Function Administer educational programs in the Pima County Jail, Juvenile Detention Center, and for students residing in the unincorporated area of Mt. Lemmon. Description of Services Provide educational services to incarcerated students, at risk students, and students residing in unincorporated areas of Pima County through three school sites. Program Goals and Objectives - Meet state educational standards Program Performance Measures Juvenile detention students served County jail students served FY2003/04 Actual 1,310 135 FY2004/05 Estimated 1,450 90 FY2005/06 Planned 1,450 90 FY2003/04 Actual FY2004/05 Adopted 0 2,736,673 2,756,000 0 2,736,673 2,756,000 INTERGOVERNMENTAL 0 2,676,173 2,694,000 MISCELLANEOUS 0 60,500 60,000 Grant Revenue Sub-Total 0 2,736,673 2,754,000 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 2,000 0 Total Program Funding 0 2,736,673 2,756,000 Program Staffing (FTEs) 0.0 0.0 0.0 Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues 11-50 Pima County FY 2005/06 Adopted Budget Program Summary Department: SCHOOL SUPERINTENDENT Program: 1000 PIMA SPECIAL PROGRAMS Function Serve as fiscal agent/administrator for several specialized educational programs that extend beyond the boundaries of individual school districts. Description of Services The specialized educational programs include strong consortium efforts with local school districts; others are in response to federal, state, and local agency concerns regarding unserved school-age youth in Pima County. Program Goals and Objectives - Maintain efforts to work collaboratively toward solutions to meet the educational needs of the community FY2004/05 Estimated FY2005/06 Planned Program Performance Measures FY2003/04 Actual Special programs operated 15 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted SUPPLIES AND SERVICES 2,409,252 1,590,000 1,465,000 2,409,252 1,590,000 1,465,000 Total Program Expenditures Program Funding by Source 16 16 FY2005/06 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 0 1,030,000 950,000 2,302,435 560,000 560,000 2,302,435 1,590,000 1,510,000 0 0 0 0 106,817 0 0 0 0 2,409,252 1,590,000 1,465,000 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 11-51 0 (45,000) 0 This page intentionally left blank. 11-52 Pima County FY 2005/06 Adopted Budget Stadium District Expenditures: 1,541,169 Revenues: FTEs 2,821,263 0.0 Function Statement: Operate and manage Tucson Electric Park during the major league baseball spring training season, minor league baseball season, and community events held in the stadium. Mandates: ARS Title 48, Chapter 26: Stadium Districts Expenditures by Program Recreation 3.23% Administration 22.92% Baseball 73.85% Sources of All Funding Department Revenue 100% 11-53 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: STADIUM DISTRICT Expenditures by Program ADMINISTRATION BASEBALL FY2003/04 Actual FY2005/06 Adopted 510,745 429,685 353,190 1,076,345 1,002,995 1,138,219 43,392 48,974 49,760 1,630,482 1,481,654 1,541,169 1,688,995 1,686,200 1,780,000 944,115 885,503 881,503 29,955 122,129 159,760 RECREATION Total Expenditures FY2004/05 Adopted Funding by Source Revenues ADMINISTRATION BASEBALL RECREATION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 2,663,065 1,778,187 0 (2,810,770) 1,630,482 2,693,832 (1,212,178) 0 0 1,481,654 2,821,263 (1,128,378) 0 (151,716) 1,541,169 Staffing (FTEs) by Program Total Staffing (FTEs) 0.0 0.0 0.0 Note: All Stadium District positions are budgeted in the Community Resources department per an intergovernmental agreement between the Stadium District and Pima County. Personal services costs are charged to the Stadium District via interdepartmental salary transfers. 11-54 Pima County FY 2005/06 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: 2012 ADMINISTRATION Function Provide management and administrative functions at the Kino Sports Complex. Description of Services Provide oversight and direction of the Kino Sports Complex. Provide a venue for organized baseball, community recreation, and special events. Oversee promotion, marketing, financial accountability, site maintenance, contracts, personnel, and scheduling. Program Goals and Objectives - Monitor and manage contracts for compliance - Develop marketing strategy to increase the number of special events, as well as community use of complex facilities Program Performance Measures Maintain contracts with 2 major league teams Maintain contracts with 1 minor league team Special events, per year increase Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual yes yes 1 FY2004/05 Estimated yes yes 1 FY2005/06 Planned yes yes 2 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 96,029 327,829 86,887 63,060 285,625 81,000 46,103 279,587 27,500 510,745 429,685 353,190 1,702,414 1,615,000 1,740,000 0 20,000 Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS 0 (13,419) 71,200 20,000 Operating Revenue Sub-Total 1,688,995 1,686,200 1,780,000 Net Operating Transfers In/(Out) 1,778,187 (1,212,178) (1,128,378) 0 (44,337) 0 (298,432) 510,745 429,685 353,190 0.0 0.0 0.0 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (2,956,437) 11-55 Pima County FY 2005/06 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: 2012 BASEBALL Function Provide baseball and softball facilities. Description of Services Provide a venue for major and minor league baseball teams and community baseball/softball tournaments and leagues. Program Goals and Objectives - Ensure fields and facilities are available for use and are maintained efficiently - Increase field usage by community baseball/softball leagues and tournaments - Maintain field availability during extended spring training season with flexible scheduling - Maximize irrigation efficiency by implementing Maxicom recommendations Program Performance Measures Revenue increase in ticket and concession sales Water cost reduction Irrigation efficiency maximized Baseball/softball leagues held Baseball/softball tournaments held Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 15% 25% 80% 4 2 FY2004/05 Estimated 10% 25% 90% 6 4 FY2005/06 Planned 10% 25% 95% 6 4 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 405,281 650,898 20,166 527,478 445,517 30,000 473,328 664,891 0 1,076,345 1,002,995 1,138,219 944,115 885,503 881,503 944,115 885,503 881,503 0 0 0 0 132,230 0 117,492 0 256,716 1,076,345 1,002,995 1,138,219 0.0 0.0 0.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 11-56 Pima County FY 2005/06 Adopted Budget Program Summary Department: STADIUM DISTRICT Program: 2012 RECREATION Function Provide a venue for community use and revenue generation. Description of Services Provide space and facilities for community recreation and activities such as the Casa Car Show, Ft. Lowell Shootout, Tucson Gem and Mineral Show, BELO Marketing Solutions, and concerts. Program Goals and Objectives - Provide facilities for the Fort Lowell Shootout and the Old Pueblo Invitational Soccer events - Increase the number of Tucson Gem and Mineral Show events - Increase the number of non-sporting events, such as trade, car and manufactured home shows Program Performance Measures Concerts held Soccer events held Tucson Gem & Mineral Shows held Nonsporting events held Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 2 3 3 1 FY2004/05 Estimated 2 2 3 4 FY2005/06 Planned 3 3 3 3 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 11,120 17,295 14,977 31,674 17,300 0 6,493 43,267 0 43,392 48,974 49,760 29,955 122,129 159,760 29,955 122,129 159,760 0 0 0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 13,437 0 (73,155) 0 (110,000) 43,392 48,974 49,760 0.0 0.0 0.0 11-57 This page intentionally left blank. 11-58 Pima County FY 2005/06 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ARCHIVES COLLECTIONS COURT SERVICES FAMILY SUPPORT MANAGEMENT SERVICES TOTAL CLERK OF SUPERIOR COURT 1,275,918 360,409 4,887,190 378,215 3,096,261 950,560 43,147 8,770 2,226,478 360,409 4,887,190 421,362 3,105,031 9,997,993 1,002,477 11,000,470 CONSTABLES AJO CONSTABLE TUCSON CONSTABLES TOTAL CONSTABLES 27,412 794,512 27,412 794,512 821,924 821,924 COUNTY ATTORNEY ADMINISTRATION CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION TOTAL COUNTY ATTORNEY 2,109,883 2,487,935 431,100 12,281,979 15,000 1,175,596 8,552,433 2,124,883 2,487,935 1,606,696 20,834,412 17,310,897 9,743,029 27,053,926 2,692,520 10,558,173 20,000 1,411,362 2,712,520 11,969,535 13,250,693 1,431,362 14,682,055 INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER TOTAL INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT AJO TOTAL JUSTICE COURT AJO 579,037 579,037 579,037 579,037 JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY TOTAL JUSTICE COURT GREEN VALLEY 414,753 9,000 423,753 414,753 9,000 423,753 1,568,355 2,695,147 1,247,501 450,000 43,260 2,018,355 2,738,407 1,247,501 5,511,003 493,260 6,004,263 577,434 9,534,888 2,040,926 6,653,053 4,286,576 1,089,212 141,460 10,175,929 378,544 1,666,646 9,676,348 2,040,926 16,828,982 4,665,120 23,092,877 11,785,145 34,878,022 JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS TOTAL JUSTICE COURTS TUCSON JUVENILE COURT CHILDREN & FAMILY SERVICES DETENTION SERVICES JUDICIAL SERVICES PROBATION SERVICES SUPPORT SERVICES TOTAL JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL CONTRACT ATTORNEYS OFFICE OF COURT APPOINTED COUNSEL TOTAL OFFICE OF COURT APPOINTED COUNSEL 12-1 9,138,983 665,291 9,138,983 665,291 9,804,274 9,804,274 Pima County FY 2005/06 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Expenditures PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES TOTAL PUBLIC FIDUCIARY 219,251 2,032,235 219,251 2,032,235 2,251,486 2,251,486 SHERIFF ADMINISTRATION & SUPPORT CORRECTIONS FORFEITURES HIDTA OPERATIONS 18,934,476 36,089,907 TOTAL SHERIFF 38,172,514 827,529 1,946,806 3,535,514 17,340,270 507,795 19,762,005 38,036,713 3,535,514 17,340,270 38,680,309 93,196,897 24,157,914 117,354,811 12,201,939 2,674,217 7,196,202 731,369 760,411 1,107,502 13,309,441 2,674,217 18,069,648 731,369 1,567,739 483,080 2,649,896 352,413 339,882 449,286 2,169,141 SUPERIOR COURT ADJUDICATION ADMINISTRATION ADULT PROBATION CALENDAR SERVICES CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARMENTS INFORMATION SERVICES INTERPRETER JURY COMMISSIONER LAW LIBRARY PRETRIAL SERVICES 1,885,888 352,413 339,882 219,113 2,169,141 TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 12-2 10,873,446 807,328 483,080 764,008 230,173 28,530,575 14,265,537 42,796,112 204,762,409 62,887,724 267,650,133 Pima County FY 2005/06 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Total Revenues JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ARCHIVES COLLECTIONS FAMILY SUPPORT MANAGEMENT SERVICES 751,100 TOTAL CLERK OF SUPERIOR COURT 600,470 260,000 1,800,402 16,475 19,350 751,100 600,470 276,475 1,819,752 2,660,872 786,925 3,447,797 CONSTABLES AJO CONSTABLE TUCSON CONSTABLES TOTAL CONSTABLES 1,000 381,500 1,000 381,500 382,500 382,500 COUNTY ATTORNEY ADMINISTRATION COMMUNITY SUPPORT CRIMINAL PROSECUTION TOTAL COUNTY ATTORNEY 72,440 15,000 792,504 7,073,094 15,000 792,504 7,145,534 72,440 7,880,598 7,953,038 20,000 317,000 20,000 317,000 337,000 337,000 8,908 253,317 8,908 INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER TOTAL INDIGENT DEFENSE JUSTICE COURT AJO JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES 253,317 TOTAL JUSTICE COURT AJO 253,317 8,908 262,225 210,243 6,870 217,113 210,243 6,870 217,113 5,743,621 225,200 43,558 5,968,821 43,558 311,475 6,055,096 268,758 6,323,854 30,000 317,162 15,000 1,095,485 141,978 10,093,496 379,346 1,125,485 459,140 10,093,496 394,346 362,162 11,710,305 12,072,467 JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY TOTAL JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS 311,475 TOTAL JUSTICE COURTS TUCSON JUVENILE COURT CHILDREN & FAMILY SERVICES DETENTION SERVICES PROBATION SERVICES SUPPORT SERVICES TOTAL JUVENILE COURT OFFICE OF COURT APPOINTED COUNSEL CONTRACT ATTORNEYS TOTAL OFFICE OF COURT APPOINTED COUNSEL 648,000 648,000 648,000 648,000 15,000 431,120 15,000 431,120 446,120 446,120 PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES TOTAL PUBLIC FIDUCIARY 12-3 Pima County FY 2005/06 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Special Revenue Funds Total Revenues 5,300 839,766 2,143,000 102,000 17,348,290 508,873 1,043,466 8,454,000 102,000 17,348,290 514,173 6,520,000 20,941,929 27,461,929 397,023 1,166,316 9,641,835 510,328 770,200 206,342 1,563,339 9,641,835 510,328 770,200 206,342 397,023 12,295,021 12,692,044 18,007,773 54,236,314 72,244,087 General Fund Functional Area/Super Department/Program SHERIFF ADMINISTRATION & SUPPORT CORRECTIONS FORFEITURES HIDTA OPERATIONS 203,700 6,311,000 TOTAL SHERIFF SUPERIOR COURT ADJUDICATION ADULT PROBATION CONCILIATION COURT INFORMATION SERVICES LAW LIBRARY TOTAL SUPERIOR COURT TOTAL JUSTICE & LAW ENFORCEMENT 12-4 Pima County FY 2005/06 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs JUSTICE & LAW ENFORCEMENT CLERK OF SUPERIOR COURT ARCHIVES COLLECTIONS COURT SERVICES FAMILY SUPPORT MANAGEMENT SERVICES 33.7 8.0 104.3 9.5 64.0 TOTAL CLERK OF SUPERIOR COURT 219.5 CONSTABLES AJO CONSTABLE TUCSON CONSTABLES 1.0 11.7 TOTAL CONSTABLES 12.7 COUNTY ATTORNEY ADMINISTRATION CIVIL LEGAL SERVICES COMMUNITY SUPPORT CRIMINAL PROSECUTION 29.0 68.4 29.0 277.8 TOTAL COUNTY ATTORNEY 404.2 INDIGENT DEFENSE LEGAL DEFENDER PUBLIC DEFENDER 33.0 144.5 TOTAL INDIGENT DEFENSE 177.5 JUSTICE COURT AJO JUSTICE COURT AJO 9.8 TOTAL JUSTICE COURT AJO 9.8 JUSTICE COURT GREEN VALLEY JUSTICE COURT GREEN VALLEY 8.5 TOTAL JUSTICE COURT GREEN VALLEY 8.5 JUSTICE COURTS TUCSON ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS 24.5 71.5 11.0 TOTAL JUSTICE COURTS TUCSON 107.0 JUVENILE COURT CHILDREN & FAMILY SERVICES DETENTION SERVICES JUDICIAL SERVICES PROBATION SERVICES SUPPORT SERVICES 34.9 208.3 28.6 246.0 47.6 TOTAL JUVENILE COURT 565.3 OFFICE OF COURT APPOINTED COUNSEL OFFICE OF COURT APPOINTED COUNSEL 10.0 TOTAL OFFICE OF COURT APPOINTED COUNSEL 10.0 12-5 Pima County FY 2005/06 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PUBLIC FIDUCIARY BURIALS MANDATED FIDUCIARY SERVICES 0.7 34.6 TOTAL PUBLIC FIDUCIARY 35.3 SHERIFF ADMINISTRATION & SUPPORT CORRECTIONS HIDTA OPERATIONS 249.5 631.7 25.5 422.0 TOTAL SHERIFF 1,328.7 SUPERIOR COURT ADJUDICATION ADMINISTRATION ADULT PROBATION CALENDAR SERVICES CONCILIATION COURT FILL THE GAP - OTHER COURT DEPARMENTS INFORMATION SERVICES INTERPRETER JURY COMMISSIONER LAW LIBRARY PRETRIAL SERVICES 171.4 43.8 302.0 18.0 19.0 9.2 25.5 6.0 8.0 4.0 40.3 TOTAL SUPERIOR COURT 647.2 TOTAL JUSTICE & LAW ENFORCEMENT 3,525.7 Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 12-6 Pima County FY 2005/06 Adopted Budget Clerk of the Superior Court Expenditures: 11,000,470 Revenues: FTEs 3,447,797 219.5 Function Statement: Maintain and hold accessible for the public and the court all Pima County division records of the Superior Court. Assist the public and all parties dealing with the court system. Establish, execute, and administer policies and procedures in compliance with the statutes of the state of Arizona and the Judicial Merit System. Coordinate the prompt and orderly disposition of the business of the court with the presiding judge and court administrator. Collect and disburse fees. Monitor the department's revenues and expenditures. Provide clerk services during trials and other proceedings. Receive, record, and disburse all court ordered payments of child support, spousal maintenance, and special paternity. Maintain permanent civil, probate, criminal, and child support case files. Mandates: ARS Title 12, Chapter 2, Article 8: Clerk of the Superior Court Expenditures by Program Archives 20.24% Management Services 28.23% Collections 3.26% Family Support 3.83% Court Services 44.44% Sources of All Funding Department Revenue 31.34% General Fund Support 66.70% Fund Balance Decrease 1.96% 12-7 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: CLERK OF SUPERIOR COURT Expenditures by Program ARCHIVES COLLECTIONS FY2003/04 Actual FY2004/05 Adopted 1,798,174 FY2005/06 Adopted 1,593,729 2,226,478 244,581 269,594 360,409 COURT SERVICES 4,195,025 4,745,673 4,887,190 FAMILY SUPPORT 350,747 422,671 421,362 MANAGEMENT SERVICES 2,750,679 2,720,945 3,105,031 Total Expenditures 9,339,206 9,752,612 11,000,470 777,867 657,800 751,100 6,181 345,000 600,470 Funding by Source Revenues ARCHIVES COLLECTIONS COURT SERVICES 146 0 0 FAMILY SUPPORT 417,649 237,000 276,475 MANAGEMENT SERVICES 2,090,503 1,833,602 1,819,752 Total Revenues Net Operating Transfers In/(Out) 3,292,346 0 3,073,402 0 3,447,797 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (123,847) 6,170,707 0 (120,224) 6,799,434 0 215,552 7,337,121 Total Program Funding 9,339,206 9,752,612 11,000,470 41.5 33.0 33.7 Staffing (FTEs) by Program ARCHIVES COLLECTIONS COURT SERVICES FAMILY SUPPORT MANAGEMENT SERVICES Total Staffing (FTEs) 12-8 5.0 6.0 8.0 113.7 114.0 104.3 9.5 12.6 9.5 62.5 62.4 64.0 232.2 228.0 219.5 Pima County FY 2005/06 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 ARCHIVES Function Manage all court records. Description of Services Manage, maintain, film, and store all court records. Program Goals and Objectives - Continue to automate the recording of all court records in a cost effective manner - Retrieve and return records in an efficient manner FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 100% 3,439,617 100% 100% 3,895,887 100% 100% 4,100,000 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,044,487 677,348 76,339 1,094,131 402,098 97,500 1,218,018 468,460 540,000 1,798,174 1,593,729 2,226,478 0 0 0 757,948 640,000 733,000 19,919 17,800 18,100 777,867 657,800 751,100 0 0 0 Program Performance Measures Records returned to file within 1 day of receipt Records processed (# of pages) Records retrieved/delivered within 3 hours of receipt Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (106,358) 1,126,665 0 (193,441) 1,129,370 0 199,460 1,275,918 1,798,174 1,593,729 2,226,478 41.5 33.0 33.7 12-9 Pima County FY 2005/06 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 COLLECTIONS Function Collection of all court ordered delinquent fines/fees/restitution/assessments within the Superior Court Adult Probation, Justice Courts, and Clerk of the Superior Court entities. (Note: The Collections section was established during fiscal year 2002/03.) Description of Services Collect court ordered assessments that are in arrears and ensure the court receives all monies due. Program Goals and Objectives - Establish a central collection unit for the Pima County courts - Develop consistent policies, procedures, and standards for collections - Reduce the duplication of collection efforts - Increase collection of court ordered restitution, fees, and fines with an automated software package - Improve the Court’s ability to bill, track, and collect fees on accounts receivable accounts - Provide monthly statistical report regarding year-to-date revenue - Ensure accuracy for all financial records in the collection database - Research and review outstanding accounts receivable for write-off criteria Program Performance Measures New cases imported Amounts collected Monthly reports provided Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2003/04 Actual 32,114 $6,181 12 FY2004/05 Estimated FY2005/06 Planned 9,600 $345,000 12 12,500 $600,470 12 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 235,184 9,397 233,127 36,467 338,659 21,750 244,581 269,594 360,409 0 45,000 272,720 300,000 Revenues CHARGES FOR SERVICES FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total 0 300,000 6,181 0 27,750 6,181 345,000 600,470 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 238,400 0 0 (75,406) 0 0 (240,061) 244,581 269,594 360,409 5.0 6.0 8.0 12-10 Pima County FY 2005/06 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 COURT SERVICES Function Provide staff at all court sessions, record minutes of all proceedings, and carry out the processes of all court proceedings. Description of Services Administer oaths to witnesses, jurors, interpreters and law clerks. Record minutes, mark exhibits, assign criminal dockets, attend Grand Jury hearings, and issue and quash bench warrants for the Superior Court. Provide assistance to other court agencies and staff. Program Goals and Objectives - Process accurate minutes of court proceedings - Provide timely processing of court documents - Maintain and keep current records of all case types - Integrate new technology in the courtroom - Enhance electronic disbursement of minute entries Program Performance Measures Criminal jury court trials Criminal dispositions Civil jury court trials Civil dispositions Family law trials Family law dispositions Probate court trials Probate dispositions FY2003/04 Actual 413 5,126 171 7,430 403 8,339 33 1,902 FY2004/05 Estimated 450 4,625 165 6,655 345 7,100 35 1,825 FY2005/06 Planned 465 4,690 173 6,705 355 7,185 35 1,830 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,014,710 172,361 7,954 4,676,523 69,150 0 4,741,215 145,975 0 4,195,025 4,745,673 4,887,190 146 0 0 146 0 0 0 0 0 0 0 4,194,879 0 0 4,745,673 0 0 4,887,190 4,195,025 4,745,673 4,887,190 113.7 114.0 104.3 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-11 Pima County FY 2005/06 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 FAMILY SUPPORT Function Provide child support services as mandated by Arizona Revised Statutes 12-282 and 46-442. Description of Services Receive, record, and disburse all court ordered payments for child support, spousal maintenance, and special paternity cases. Maintain both IV-D and Non IV-D computer systems to ensure proper record keeping of client records. Receive child support payments from contempt hearings ordered by judges to be paid through Clerk of the Superior Court. Provide customer service by telephone and in person for IV-D and Non IV-D child support cases. Process IV-D and Non IV-D wage assignments to non-custodial parents' employer, and maintain all information pertinent to the wage assignment, such as quash orders and employment termination. Maintain financial information in Arizona Tracking and Location Automated System (ATLAS) for Non IV-D cases pursuant to court orders. Load new Non IV-D cases in to ATLAS for receipt of payments. Maintain demographics in ATLAS for both IV-D and Non IV-D cases. Process requests for hearing to stop wage assignments. Prepare Pro Per paperwork and files for domestic default hearings, and process paperwork after hearing. Program Goals and Objectives - Assist the public and the courts by keeping current all records pertaining to child support cases and maintain the standards of quality set by this administration - Enter all new cases to ATLAS Program Performance Measures Reimbursements from DES for services New cases added to ATLAS per month Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2004/05 Estimated FY2005/06 Planned $404,015 99 $224,000 225 $260,000 235 FY2003/04 Actual FY2004/05 Adopted 325,176 25,571 0 408,837 13,834 0 377,762 25,600 18,000 350,747 422,671 421,362 404,015 224,000 260,000 203 0 0 404,218 224,000 260,000 11,882 12,000 15,000 1,499 1,000 1,475 50 0 0 13,431 13,000 16,475 0 FY2003/04 Actual FY2005/06 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (1) (66,901) 0 64,511 121,160 0 26,672 118,215 350,747 422,671 421,362 9.5 12.6 9.5 12-12 Pima County FY 2005/06 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 MANAGEMENT SERVICES Function Coordinate with the Presiding Judge and Court Administrator to accomplish the business of the court in a prompt and orderly manner. Description of Services Provide quality accessibility and streamlined Court related services to the Judicial system and the public. Program Goals and Objectives - Provide timely customer service in a courteous manner - Manage the resources of the office in an efficient and effective manner - Strive for improvement and excellence in the services provided - Foster an environment of integrity by treating others honestly and with dignity - Facilitate all department employees’ ability to fulfill their job responsibilities Program Performance Measures FY2003/04 Actual Domestic cases filed Civil cases filed Marriage licenses issued Passports issued Notary bonds processed Average customer waiting time Customers/day Customer satisfaction rating 9,356 9,163 6,028 9,670 2,811 15 minutes 307 98% FY2004/05 Estimated 12,543 9,675 6,125 9,778 3,000 10 minutes 300 98% FY2005/06 Planned 14,610 9,856 6,223 10,000 3,200 10 minutes 310 99% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,367,069 373,668 9,942 2,530,084 190,861 0 2,892,490 212,541 0 2,750,679 2,720,945 3,105,031 1,145,844 1,048,576 1,025,502 908,253 756,826 758,000 12,827 15,000 15,000 6,091 0 1,900 2,073,015 1,820,402 1,800,402 17,116 13,200 19,000 372 0 350 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES FINES AND FORFEITS INTEREST MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total 17,488 13,200 19,350 Grant Revenue Sub-Total 0 0 0 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (17,488) 677,664 0 8,706 878,637 0 (10,580) 1,295,859 2,750,679 2,720,945 3,105,031 62.5 62.4 64.0 12-13 Pima County FY 2005/06 Adopted Budget Program Summary Department: CLERK OF SUPERIOR COURT Program: 1000 MANAGEMENT SERVICES Supplemental Packages Approved Supplemental Package B - Divisions 29 and 30 of the Superior Court - is associated with this program. Funding of this package provides $134,830 for personal services and $19,958 for supplies and services in order to provide support for two new divisions of the Superior Court, which have been established based on Pima County population figures. The data presented on the previous page includes $154,788 in additional expenditures. 12-14 Pima County FY 2005/06 Adopted Budget Constables Expenditures: 821,924 Revenues: FTEs 382,500 12.7 Function Statement: Act as Peace Officer for the Justice Courts. Serve criminal and civil summons. Evict tenants under writs of restitution. Collect debts on writs of execution. Serve restraining orders. Perform arrests and bring defendants to court on civil warrants. Mandates: ARS Title 22, Chapter 1, Article 1: Justice Precincts and Precinct Officers; ARS Title 22, Chapter 1, Article 3: Constables Expenditures by Program Ajo Constable 3.34% Tucson Constables 96.66% Sources of All Funding Department Revenue 46.54% General Fund Support 53.46% 12-15 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: CONSTABLES Expenditures by Program FY2003/04 Actual AJO CONSTABLE FY2004/05 Adopted FY2005/06 Adopted 21,664 26,351 27,412 TUCSON CONSTABLES 559,724 727,712 794,512 Total Expenditures 581,388 754,063 821,924 1,505 500 1,000 TUCSON CONSTABLES 394,674 325,118 381,500 Total Revenues Net Operating Transfers In/(Out) 396,179 0 325,618 0 382,500 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 185,209 0 0 428,445 0 0 439,424 Total Program Funding 581,388 754,063 821,924 Funding by Source Revenues AJO CONSTABLE Staffing (FTEs) by Program AJO CONSTABLE 1.0 1.0 1.0 TUCSON CONSTABLES 8.6 10.2 11.7 Total Staffing (FTEs) 9.6 11.2 12.7 12-16 Pima County FY 2005/06 Adopted Budget Program Summary Department: CONSTABLES Program: 1000 AJO CONSTABLE Function Serve Justice Court papers as required by ARS 22-102 and 22-131 a and b. Act as Peace Officer for the Pima County Justice Court located in Ajo. Description of Services Serve and return civil, criminal, and traffic court papers within the precinct. Serve and attend the Justice of the Peace of the court within the precinct. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out state statute mandated duties - Serve civil, criminal, and traffic papers from Justice Court Ajo, as well as from other counties and states - Improve the quality of service to the community Program Performance Measures Attempt to serve all Justice Court papers Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2003/04 Actual 100% FY2004/05 Estimated 100% FY2005/06 Planned 100% FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 17,955 3,709 20,561 5,790 21,763 5,649 21,664 26,351 27,412 Revenues CHARGES FOR SERVICES 1,505 500 1,000 Operating Revenue Sub-Total 1,505 500 1,000 0 0 0 0 0 20,159 0 0 25,851 0 0 26,412 21,664 26,351 27,412 1.0 1.0 1.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-17 Pima County FY 2005/06 Adopted Budget Program Summary Department: CONSTABLES Program: 1000 TUCSON CONSTABLES Function Serve Justice Court papers as required by ARS 22-102 and 22-131 a and b. Act as Peace Officer for the Pima County Justice Courts. Description of Services Serve and return civil, criminal, and traffic court papers within the precincts. Serve and attend the Justice of the Peace of the courts within the precincts in which they were elected to serve. Serve criminal and civil papers received from other counties and states. Program Goals and Objectives - Carry out state statute mandated duties - Serve civil, criminal, and traffic papers from the justice courts, as well as from other counties and states - Improve efficiency of service to the precincts - Improve the quality of service to the community Program Performance Measures Civil papers served Civil fees collected Criminal/traffic papers served Domestic violence/harassment orders served Attempt to serve all Justice Court papers Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 91% 98% 70% 86% 100% FY2004/05 Estimated 93% 98% 76% 86% 100% FY2005/06 Planned 93% 98% 76% 86% 100% FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 458,060 53,685 47,979 569,597 92,715 65,400 709,363 85,149 0 559,724 727,712 794,512 321,521 309,018 359,500 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 73,153 16,100 22,000 394,674 325,118 381,500 0 0 0 0 0 165,050 0 0 402,594 0 0 413,012 559,724 727,712 794,512 8.6 10.2 11.7 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-18 Pima County FY 2005/06 Adopted Budget County Attorney Expenditures: 27,053,926 Revenues: FTEs 7,953,038 404.2 Function Statement: Represent the state in felony matters occurring throughout Pima County and in all misdemeanor cases occurring in unincorporated areas of Pima County. Provide legal advice to the Board of Supervisors, County departments, and other government entities. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Investigate and prosecute racketeering crime, and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Assist County residents and merchants in collecting bad check restitution via the Bad Check Program. Operate 88-Crime telephone hotline 24 hours a day, receiving citizen tips to assist in solving crimes. Support and administer youth related programs by working with nonprofit agencies. Provide community protection by working with neighborhoods in order to reduce trends in youth violence, increase public safety, and reduce crime. Administer the Adult Diversion Program as an alternative to prosecution. Mandates: ARS Title 11, Chapter 3, Article 6: County Attorney; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries Expenditures by Program Administration 7.85% Civil Legal Services 9.20% Community Support 5.94% Criminal Prosecution 77.01% Sources of All Funding Department Revenue 29.40% General Fund Support 63.72% Fund Balance Decrease 6.88% 12-19 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: COUNTY ATTORNEY Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted ADMINISTRATION 1,751,912 1,891,252 2,124,883 CIVIL LEGAL SERVICES 2,071,296 2,146,549 2,487,935 COMMUNITY SUPPORT 1,178,693 1,471,921 1,606,696 CRIMINAL PROSECUTION 15,741,125 19,931,225 20,834,412 Total Expenditures 20,743,026 25,440,947 27,053,926 ADMINISTRATION 5,680 15,000 15,000 CIVIL LEGAL SERVICES 2,441 0 0 COMMUNITY SUPPORT 865,999 779,756 792,504 CRIMINAL PROSECUTION 9,020,118 7,095,636 7,145,534 Total Revenues Net Operating Transfers In/(Out) 9,894,238 0 7,890,392 0 7,953,038 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (4,407,288) 15,256,076 0 1,520,593 16,029,962 0 1,862,431 17,238,457 Total Program Funding 20,743,026 25,440,947 27,053,926 Staffing (FTEs) by Program ADMINISTRATION 29.0 29.0 29.0 CIVIL LEGAL SERVICES 60.0 60.0 68.4 COMMUNITY SUPPORT 25.0 29.0 29.0 CRIMINAL PROSECUTION 279.2 277.2 277.8 Total Staffing (FTEs) 393.2 395.2 404.2 Funding by Source Revenues 12-20 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 ADMINISTRATION Function Implement programs, procedures, and information technology consistent with the direction and priorities established by the County Attorney. Provide administrative and technical support services in support of departmental missions. Description of Services Administer personnel, payroll, purchasing, budget and finance, information technology, and public information services for the department. Set priorities and provide direction for the department as a whole. Program Goals and Objectives - Provide open communications between the County Attorney’s office, other County departments, other governmental agencies, and the public - Provide attorneys and support staff with the resources necessary to conduct the affairs of the office and ensure compliance with federal and state guidelines, laws, statutes, and local mandates (including Pima County Board of Supervisors Policies, Pima County Administrative Procedures, Pima County Merit System Rules & Personnel Policies, and departmental policies & procedures) - Submit bi-weekly payroll to the Finance Department by established deadline, 100% of the time - Comply with deadlines for financial reporting of various County, state, and federal funds - Ensure at least 90% of travel arrangements for witnesses/victims are made in a timely, cost effective manner - Identify the needs of each program and increase by at least 10% the number of volunteers and interns to be recruited and trained for these programs for the purpose of supplementing the work force, as well as to provide additional resources for each program area - Complete at least 95% of the design, development, and implementation of departmental and non-departmental databases, applications, and reports within mutually established deadlines - Attain at least a 99% uptime rate of the network infrastructure for the six departmental and non-departmental facilities from 6:00 AM to 6:00 PM, seven days a week - Efficiently install, upgrade, and maintain infrastructure components and peripherals with at least a 95% customer satisfaction rate - Perform research, statistical analysis, and auditing functions with at least a 95% customer satisfaction rate - Conduct 45 monthly audits and achieve at least a 95% data systems accuracy Program Performance Measures Biweekly payroll submitted on time Financial reporting deadlines met Witness travel and victim arrangements completed in a timely manner Increase in volunteers recruited/trained Database projects completed Network infrastructure uptime Customers satisfied with information systems maintenance/installation efficiency Customers satisifed with information systems research and auditing functions Data systems audits conducted Data systems accuracy achieved FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 100% 446 100% 100% 478 100% 100% 422 100% 46% 95% 99% 95% 25% 95% 99% 95% 25% 95% 99% 95% 95% 95% 95% 50 95% 50 95% 50 95% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,447,561 256,139 48,212 1,602,076 261,426 27,750 1,768,766 327,717 28,400 1,751,912 1,891,252 2,124,883 4,450 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 4,450 0 0 INTERGOVERNMENTAL 1,230 15,000 15,000 Grant Revenue Sub-Total 1,230 15,000 15,000 0 0 0 Net Operating Transfers In/(Out) 12-21 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 ADMINISTRATION Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (1,230) 1,747,462 0 0 1,876,252 0 0 2,109,883 1,751,912 1,891,252 2,124,883 29.0 29.0 29.0 12-22 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CIVIL LEGAL SERVICES Function Provide legal representation and advice to the Board of Supervisors, County departments, and other County entities (e.g. Flood Control District,Stadium District). Description of Services The Civil Division serves as Pima County’s in-house legal counsel. The Division provides to Pima County, its officers, and departments comprehensive legal services and representation in diverse areas of law, including employment, tort (personal injury, excessive force, negligent road design, medical malpractice, and civil rights), bankruptcy (tax liens; ensuring taxes owed to Pima County are paid), property tax, environmental (federal environmental regulations, prosecution of toxic tort, air quality, wildcat dumping, hazardous materials, and water quality violations), health care, elections, eminent domain, planning and zoning, transportation, construction contracts, real property and telecommunications. Legal services provided by the Division include giving legal advice to the County, County entities, officers and employees; defending the County, County employees and officers in all litigation filed against the County; prosecuting violations of County ordinances; representing and advising the County in administrative hearings; negotiating and drafting contracts, sale and purchase agreements, leases and other legal documents; and drafting County ordinances, resolutions and regulations. Additionally, the Civil Division provides various legal services required of the County Attorney by state statute, including initiating involuntary mental health commitment actions, providing legal services to certain other governmental bodies such as school districts and certain fire districts, and enforcing elections laws, open meetings, and conflict of interest laws, and similar statutory regulatory laws relating to public officials. Program Goals and Objectives - Serve the public by providing high quality, cost effective legal services for the Board of Supervisors, County officials, boards and commissions, County departments, and Special Districts, while promoting excellence, professionalism, integrity, accountability, mutual respect, and cooperation - Provide quality legal defense for all of the actions brought against the County, Board of Supervisors, County officials, boards and commissions, County departments, and Special Districts, as well as other entities and individuals as authorized or directed or as required by law - Provide quality legal prosecution of County code violations in civil and administrative actions brought on behalf of the County, the Board of Supervisors, County officials, boards and commissions, County departments, and special districts, as well as other entities and individuals as authorized and directed or required by law - Prepare timely reports and orders as requested by the Board of Supervisors and County departments, or as otherwise authorized or required by law - Provide timely, accurate, and complete legal advice to the Board of Supervisors, County officials, boards, commissions, County departments, special districts, and other entities and individuals as required by law or as otherwise authorized and directed - Provide timely, accurate, and complete education and training services to County officials, boards, commissions, County departments, and special districts in order to promote the effectiveness of County functions and to reduce liability - Ensure that attorneys and staff receive needed training to perform their required functions and to remain current within their relevant areas of law Program Performance Measures Savings from successful legal defense Satisfactory or above ratings on client evaluation forms for defense of legal proceedings Monies awarded by courts from prosecution Cases in which the County prevails in obtaining the requested relief Satisfactory or above ratings on client evaluation forms for prosecutions of civil actions Requests for reports/orders acted on within statutory or mutually established deadlines Hours spent providing legal representation at regulary scheduled meetings of County boards, commissions, and departments where legal counsel is required or requested to be present Satisfactory or above ratings on client evaluation forms for legal advice and consultation Routine contracts reviewed within 5 days IGA/ordinance/resolutions reviewed within 3 days IGA/ordinance/resolutions reviewed within 3 days Client education training hours provided Satisfactory or above ratings on client evaluation forms for education and training programs and services FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 85% 100% 75% 98% 75% 98% $2,000,000 90% $145,285 92% $145,285 92% 100% 98% 98% 88% 90% 95% 1,500 900 865 100% 98% 98% 95% 250 90% 250 100% 98% 250 85% 225 98% 95% 493 85% 225 98% 12-23 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CIVIL LEGAL SERVICES Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,036,283 25,990 9,023 2,136,031 (14,382) 24,900 2,483,319 (63,779) 68,395 2,071,296 2,146,549 2,487,935 2,441 0 0 2,441 0 0 0 0 0 0 0 2,068,855 0 0 2,146,549 0 0 2,487,935 2,071,296 2,146,549 2,487,935 60.0 60.0 68.4 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package C - Civil General Services & Contract Unit - is associated with this program. Personal services expenditures for two attorneys and one legal secretary will be funded by Institutional Health, Transportation, Wastewater Management, and the Regional Flood Control District pursuant to memoranda of understanding. A total of $197,877 in personal services is budgeted by the four departments resulting in a zero net cost to the County Attorney. Supplemental Package D - Civil Environmental/Land Use Unit - is associated with this program. Personal services expenditures for one attorney and one legal secretary will be funded by Development Services pursuant to a memorandum of understanding. A total of $107,271 in personal services is budgeted by Development Services resulting in a zero net cost to the County Attorney. Supplemental Package E - Civil Tax/Bankruptcy and Tort Units - is associated with this program. Funding of this package provides $33,163 for personal services for a Legal Secretary in the Civil Tax/Bankruptcy and Tort Unit. The data presented on this page includes $33,163 in additional expenditures. 12-24 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 COMMUNITY SUPPORT Function Operate 88-Crime 24 hours a day, receiving citizen tips assisting in solving crimes. Assist Pima County residents and businesses by collecting payment for victims of check fraud and provide financial accountability as a diversion option from prosecution via the Bad Check Program. Support and administer youth related programs working with nonprofit agencies. Provide community protection by working with neighborhoods designed to reduce trends in youth violence, increase public safety, and reduce crime. Involve communities in reducing crime in their neighborhoods by establishing Community Justice Boards (CJBs). Description of Services Provide information on major unsolved crimes, received through the 88-Crime program anonymous telephone hotline, to law enforcement agencies. Collect payment for victims of check fraud and provide financial accountability services through the Bad Check Program. Provide programs designed to reduce trends in youth violence through partnerships with communities, public and private sector agencies, and government institutions. Program Goals and Objectives - Engage and support the community by administering innovative programs that increase public safety and reduce costs to the community by holding individuals accountable in a cost effective and efficient manner - Increase the number of calls received by the hotline that result in cases forwarded to law enforcement by at least 10% - Increase the number of personal contacts made at community events by at least 10% - Increase participation of 88-Crime at community events by at least 10% - Increase the number of participants in the Bad Check Program - Increase the number of checks submitted by participating individuals and merchants - Increase the amount of restitution returned to participating individuals and merchants - Increase bad check collection effectiveness - Provide and increase the number of Communities Addressing Responsible Gun Ownership (CARGO) presentations designed to promote gun safety awareness - Conduct County wide truancy sweeps - Coordinate and develop a Community Justice Board Program that holds juvenile offenders accountable to the victim and community through the use of community volunteers who provide consequences via family conferences - Provide criminal eviction assistance training on criminal eviction laws and procedures for all private and commercial rental housing owners and assist landlords in eviction proceedings - Provide training to agency staff, Community Justice Board volunteers, and case managers at the Center for Juvenile Alternatives on case management and prevention/resiliency Program Performance Measures Calls received by the hotline that result in cases forwarded to law enforcement Personal contacts made at community events Presentations made at community events Bad Check Program participants Bad checks submitted Restitution collected Checks collected of those submitted CARGO Program presentations Countywide truancy sweeps conducted Eviction training sessions Eviction proceedings CJB/Staff training programs Community Justice Boards held Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 14,618 15,923 16,080 52,800 225 5,713 7,729 $1,092,810 100% 25 4 4 30 12 220 60,000 248 5,800 8,000 $1,200,000 100% 70 4 3 6 12 230 65,000 248 5,900 8,500 $1,300,000 100% 84 4 4 7 12 270 FY2003/04 Actual FY2004/05 Adopted 984,994 178,247 15,452 1,307,405 139,361 25,155 1,426,578 160,628 19,490 1,178,693 1,471,921 1,606,696 12-25 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 COMMUNITY SUPPORT Program Funding by Source Revenues Operating Revenue Sub-Total FINES AND FORFEITS INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 0 0 0 766,455 700,000 700,000 11,725 10,000 10,000 704 0 0 778,884 710,000 710,000 50,616 69,756 82,000 1,022 0 504 35,477 0 0 87,115 69,756 82,504 0 0 0 0 286,727 405,438 0 383,092 431,100 1,178,693 1,471,921 1,606,696 25.0 29.0 29.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (71,563) 384,257 12-26 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CRIMINAL PROSECUTION Function Represent the state in felony and juvenile matters occurring throughout Pima County and all misdemeanor cases occurring in unincorporated areas of Pima County. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Description of Services Prosecute in the court systems those individuals charged with felony, misdemeanor, and juvenile crimes. Review all felony cases presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Present all felony filings for probable cause determination either to magistrate at a preliminary hearing or to a grand jury. Review all juvenile physical and paper referrals presented by law enforcement to determine whether or not the admissible evidence is sufficient to file criminal charges. Investigate and prosecute racketeering crime and administer resources for all Pima County law enforcement agencies via the Antiracketeering Program. Offer diversion programs to low level offenders as an alternative to prosecution. Provide advocacy and crisis intervention for victims and witnesses via the Victim Witness Program. Maintain a unit specifically designed for the purpose of victim notification to ensure that all victims are notified of all criminal proceedings as mandated by Arizona Revised Statutes. Program Goals and Objectives - Serve and protect the rights of the citizens of Pima County to life, liberty, personal security, and security of property by enforcing the criminal laws of the state of Arizona - Hold criminals accountable for violations of the law by investigating and prosecuting criminal cases in a manner that maximizes public safety - Target dangerous, violent and repetitive criminal defendants for trial - Process all requests for subpoenas, arrests warrants, interviews, and investigations - Prosecute all misdemeanor cases filed by law enforcement in Justice Court - Provide 24 hour/7 day a week call out services to law enforcement for legal advice in homicides, sex crimes, gang and narcotic investigations - Provide attorney for night time initial appearances 365 days a year to ensure appropriate release conditions are recommended to maximize public safety - Prevent re-victimization by creating an environment where victims are treated with dignity, compassion, and respect - Provide crisis intervention and victimology training to citizens, volunteers, and prosecutors - Provide comprehensive intervention and prevention services to children who witness/experience domestic violence in their homes - Ensure the rights of victims as dictated by the Arizona constitution - Support and assist victims and witnesses at legal proceedings, hearings, and trials - Provide court room support and assistance to victims and witnesses at legal proceedings, hearings, and trials - Provide a victim witness representative at initial appearances to ensure that victims have an opportunity to appear and be heard concerning the conditions of release for the accused - Provide 24 hour/7 days a week crisis response to victims as requested by law enforcement - Ensure victim compensation claims are processed within 60 days of the receipt of claim - Administer and distribute Crime Victim Compensation Fund monies to victims in a timely manner - Provide comprehensive legal training and advice for prosecutors, staff, law enforcement, and other criminal justice agencies - Administer antiracketeering revolving funds for their proper use and intended purposes for local law enforcement agencies Program Performance Measures Felony cases presented for review by law enforcement Grand jury and preliminary hearing presentations Percent of violent, dangerous, repetitive offenders actually tried Juvenile cases presented for review by law enforcement Requests for investigative services Misdemeanor cases filed by law enforcement in Justice Court prosecuted Written victim notifications Victim restitutions processed within guidelines Initial appearance hearings (two per day) attended Crisis response hours provided to victims Cost savings using a volunteer force to respond to crisis calls Average number of days to process claims Claims processed within 60 days Total claims processed FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 9,558 9,600 9,600 5,265 48% 5,120 48% 5,330 48% 10,683 10,800 11,000 10,889 34,124 11,000 35,000 11,200 35,500 191,904 100% 240 15,561 $280,098 185,000 100% 455 16,000 $288,000 190,000 100% 730 16,250 $292,500 44 95% 339 39 97% 335 37 98% 350 12-27 Pima County FY 2005/06 Adopted Budget Program Summary Department: COUNTY ATTORNEY Program: 1000 CRIMINAL PROSECUTION Training hours provided Legal reviews and corresponding disbursements of funds to local law enforcement agencies Criminal call outs provided 204 42 200 57 200 60 50 55 60 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 12,169,866 3,442,897 128,362 13,840,083 5,853,242 237,900 14,543,393 6,005,134 285,885 15,741,125 19,931,225 20,834,412 32,450 32,440 32,440 2 0 0 68,339 40,000 40,000 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL INTEREST MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL FINES AND FORFEITS INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 100,791 72,440 72,440 1,866,336 1,162,724 1,465,435 192 0 0 83,354 73,000 74,500 3,512,114 3,253,110 3,253,110 5,461,996 4,488,834 4,793,045 3,271,345 2,534,362 2,278,799 11,139 0 1,250 174,847 0 0 3,457,331 2,534,362 2,280,049 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (4,334,495) 11,055,502 0 1,233,866 11,601,723 0 1,479,339 12,209,539 15,741,125 19,931,225 20,834,412 279.2 277.2 277.8 Supplemental Packages Approved Supplemental Package B - Victim Witness Northwest Expansion - is associated with this program. Funding of this package provides $39,214 for personal services for one Victim Witness Advocate position to serve in unincorporated Northwest Pima County. The data presented on this page includes $39,214 in additional expenditures. 12-28 Pima County FY 2005/06 Adopted Budget Indigent Defense Expenditures: 14,682,055 Revenues: FTEs 337,000 177.5 Function Statement: Provide quality legal representation in an efficient, cost effective manner for indigent individuals entitled to appointed counsel. Mandates: ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property; ARS Title 8: Children Expenditures by Program Legal Defender 18.48% Public Defender 81.52% Sources of All Funding Department Revenue 2.30% Fund Balance Decrease 7.45% General Fund Support 90.25% 12-29 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: INDIGENT DEFENSE Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted LEGAL DEFENDER 2,308,963 2,468,671 2,712,520 PUBLIC DEFENDER 8,439,555 8,979,779 11,969,535 Total Expenditures 10,748,518 11,448,450 14,682,055 LEGAL DEFENDER 18,111 20,000 20,000 PUBLIC DEFENDER 460,411 135,000 317,000 Total Revenues Net Operating Transfers In/(Out) 478,522 0 155,000 0 337,000 0 Funding by Source Revenues Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (160,861) 10,430,857 0 290,000 11,003,450 0 1,094,362 13,250,693 Total Program Funding 10,748,518 11,448,450 14,682,055 Staffing (FTEs) by Program LEGAL DEFENDER 33.0 33.0 33.0 PUBLIC DEFENDER 129.6 123.6 144.5 Total Staffing (FTEs) 162.6 156.6 177.5 Note: The increase in expenditures and FTEs over fiscal year 2004/05 is the net result of the approval of two supplemental packages, including the addition of 12 new FTEs for expansion of the Public Defender's office to decrease dependency on contract attorneys, and 4 new FTEs for administrative restructuring; the addition of 4 new FTEs for the Public Defender and staff members; and salary and benefits adjustments. 12-30 Pima County FY 2005/06 Adopted Budget Program Summary Department: INDIGENT DEFENSE Program: 1000 LEGAL DEFENDER Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with felonies, file appeals, handle post conviction relief matters, and probation revocation matters. Program Goals and Objectives - Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees by furnishing a competitive pay plan, rewarding work environment, and comprehensive training opportunities - Maintain an annual attorney retention rate of 90% or greater - Provide at least 4 hours of relevant training for 35% of support staff every year - Develop the most efficient and cost effective means for delivering legal services without compromising the quality of representation Program Performance Measures Annual attorney retention rate Support staff training rate FY2003/04 Actual 93% 41% FY2004/05 Estimated 90% 35% FY2005/06 Planned 90% 35% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,062,865 246,098 2,179,365 289,306 2,337,311 375,209 2,308,963 2,468,671 2,712,520 103 0 0 60 0 0 163 0 0 17,247 19,500 19,500 701 500 500 17,948 20,000 20,000 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (3,886) 2,294,738 0 0 2,448,671 0 0 2,692,520 2,308,963 2,468,671 2,712,520 33.0 33.0 33.0 12-31 Pima County FY 2005/06 Adopted Budget Program Summary Department: INDIGENT DEFENSE Program: 1000 PUBLIC DEFENDER Function Provide quality legal representation to defendants entitled to court appointed counsel. Description of Services Represent adults charged with misdemeanors and felonies. Handle post conviction relief matters and probation revocation cases. Represent juveniles charged with delinquency and those facing transfer to adult courts. Program Goals and Objectives - Provide the highest quality legal representation by recruiting and retaining the most qualified and productive employees by furnishing a competitive pay plan, rewarding work environment, and comprehensive training opportunities - Maintain annual attorney retention rate of 90% or better - Develop the most efficient and cost effective means for delivering legal services without compromising the quality of representation - Provide at least 4 hours of relevant training for 35% of support staff every year FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 94% 45% 90% 35% 90% 35% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 7,374,170 1,031,517 33,868 7,663,765 1,316,014 0 9,444,486 2,467,814 57,235 8,439,555 8,979,779 11,969,535 Program Performance Measures Annual attorney retention rate Support staff training rate Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST Special Programs Revenue Sub-Total INTERGOVERNMENTAL 139,319 0 0 9,588 0 0 148,907 0 0 263,314 90,000 262,000 4,859 5,000 15,000 268,173 95,000 277,000 42,281 39,700 39,700 INTEREST 450 300 300 MISCELLANEOUS 600 0 0 43,331 40,000 40,000 0 Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (156,975) 8,136,119 0 290,000 8,554,779 0 1,094,362 10,558,173 8,439,555 8,979,779 11,969,535 129.6 123.6 144.5 12-32 Pima County FY 2005/06 Adopted Budget Program Summary Department: INDIGENT DEFENSE Program: 1000 PUBLIC DEFENDER Supplemental Packages Approved Supplemental Package B - Compliance with Spangenberg Recommendations - is associated with this program. Funding of this package provides $781,310 in personal services and $144,441 in supplies & services for additional felony case attorneys and staff. The data presented on the previous page includes $925,751 in additional expenditures. Supplemental Package C - Public Defender Organization and Management - is associated with this program. Funding of this package provides $242,369 in personal services, $31,821 in supplies & services, and $13,035 in capital for four additional positions and related equipment as recommended in the Spangenberg Group report. The data presented on the previous page includes $287,225 in additional expenditures. 12-33 This page intentionally left blank. 12-34 Pima County FY 2005/06 Adopted Budget Justice Court Ajo Expenditures: 579,037 Revenues: FTEs 262,225 9.8 Function Statement: Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Collect, record, and disburse fees and fines in accordance with statutes, County ordinances, court orders, and policies and guidelines established by the Administrative Office of the Courts. Issue marriage licenses. Prepare various reports prescribed by law. Provide general information to the public regarding various County departments. The Adult Probation office serves and protects society while offering selected offenders the opportunity to become law-abiding and productive citizens. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Ajo 100.00% Sources of All Funding Department Revenue 43.93% General Fund Support 54.58% Fund Balance Decrease 1.49% 12-35 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: JUSTICE COURT AJO Expenditures by Program JUSTICE COURT AJO FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 418,373 519,308 579,037 0 15,000 0 418,373 534,308 579,037 288,359 253,317 253,317 6,550 8,908 8,908 Total Revenues Net Operating Transfers In/(Out) 294,909 0 262,225 0 262,225 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (6,551) 130,015 0 6,092 265,991 0 (8,908) 325,720 Total Program Funding 418,373 534,308 579,037 8.8 8.8 9.8 8.8 8.8 9.8 JUSTICE COURT AJO TIME PAY FEES Total Expenditures Funding by Source Revenues JUSTICE COURT AJO JUSTICE COURT AJO TIME PAY FEES Staffing (FTEs) by Program JUSTICE COURT AJO Total Staffing (FTEs) 12-36 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: 1000 JUSTICE COURT AJO Function Provide prompt and consistent delivery of services to the public, litigants, and attorneys within the judicial precinct in compliance with court mandates. Description of Services Comply with court policies, procedures, rules, and Arizona Revised Statutes. Act as liaison between Ajo Justice Court and the Pima County Sheriff's department. Provide information to the public regarding other County agencies, office hours, and telephone numbers. Maintain orderly, complete, and accurate records. Process payroll. Collect and disburse monies in accordance with statutes, County ordinances, and court orders. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection. Collect restitution and fees from probationers. Screen probationers for needs and risk to the community and provide appropriate services. Provide drug and alcohol treatment programs for probationers. Provide prompt and orderly disposition of civil, criminal, and traffic cases. Dispense justice in criminal, traffic, and civil matters according to the laws of the state in a fair and impartial manner. Be responsive and receptive to the needs of victims, defendants, and self represented litigants. Contribute to the quality of life in our community by fairly, impartially, and promptly administering justice in an effective, accountable, and professional manner. Serve and protect society while offering selected offenders the opportunity to become law abiding and productive citizens. Program Goals and Objectives - Provide support in the areas of administration, human resources, security, and accounting in compliance with court mandates and rules . Comply with 100% of court mandates, Supreme Court orders, and rules . Complete special projects within allotted time frames . Comply with 100% of court policies, and County policies and procedures . Provide Human Resources information and forms to County employees . Comply with 100% of the minimum accounting standards for the State Auditor General, Supreme Court, and County administrative procedures . Dispense/exonerate bonds and overpayments in a timely manner as set forth by minimum accounting standards . Maintain court ledgers along with the computer system and ensure that monies are being distributed to the appropriate accounts and agencies with 99% accuracy . Contact Administrative Office of the Courts (AOC) within 15 minutes of being informed that a problem exists with the State of Arizona case management system (AZTEC) . Respond within 15 minutes regarding any equipment failure, including computers, copiers, air conditioning units, water leaks, etc., and contact maintenance or vendors to make repairs - Provide prompt, courteous, and expeditious service to the public while processing cases in a timely manner - Provide prompt and efficient telephone service to all customers . Provide prompt, consistent, and courteous service to public with 99% customer satisfaction . Process telephone inquiries within 3 minutes - Provide administrative support to the Justice of the Peace pertaining to records, case management, courtroom services, and judicial operations . Provide 99% customer satisfaction with interpreter services, services of counsel, and jurors for jury trial . Complete 90% of docketing and minute entry processed and signed in courtroom for proceedings - Maintain public trust by fairly and impartially rendering decisions . Dispense justice in a fair, impartial, and prompt manner in compliance with statutes and rules . Process cases in a timely manner . Rule on cases taken under advisement in less than 60 days - Initiate court action of debtors that have not paid by their payment due date. - Report defaulted cases to the Fines/Fees and Restitution Enforcement (FARE) program administered by the Arizona Supreme Court - Hold probationers accountable and offer rehabilitative services designed to reduce or eliminate future criminal activity - Ensure that probationers are in compliance with probation requirements and complete their community service hours - Supervise DUI and domestic violence probationers to ensure compliance with court orders - Ensure ongoing training is provided for judicial staff, probation personnel, and all court staff - Ensure that the safety and security of internal and external customers is maintained Program Performance Measures Cases filed Revenue generated Projects completed Court staff Committee on Judicial Education and Training (COJET) compliant Minimum accounting standards compliant Bonds exonerated and refunded Technical support error rate In-custody defendants FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 6,878 $288,358 100% 100% 6,200 $253,317 100% 100% 6,200 $253,317 100% 100% 100% 99% 5% 484 100% 99% 5% 811 100% 99% 5% 811 12-37 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: 1000 JUSTICE COURT AJO Defaults, suspensions, and nonresident violators compacts (NRVCs) issued Orders to show cause (OSC), review, and status hearings Minute entries filed Proceedings (hearings/pretrial/sentencing) Telephone calls/correspondence answered Customers satisfied with service Misdemeanor cases per probation officer Probationers not convicted of new crime Warrants addressed Probationers in behavioral health treatment Probationers requiring court assessment 1,818 1,600 1,726 162 444 594 1,604 3,653 7,564 99% 45 90% 65% 85% 60% 2,386 3,953 8,892 99% 45 80% 90% 85% 60% 3,000 4,200 8,892 99% 45 80% 90% 85% 60% FY2003/04 Actual FY2004/05 Adopted 309,346 105,386 3,641 400,658 118,650 0 447,381 131,656 0 418,373 519,308 579,037 INTERGOVERNMENTAL 30,065 30,214 30,214 CHARGES FOR SERVICES 26,834 19,613 19,613 231,459 203,140 203,140 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total 0 350 350 288,358 253,317 253,317 1 0 0 Grant Revenue Sub-Total INTEREST 1 0 0 Net Operating Transfers In/(Out) 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (1) 130,015 0 0 265,991 0 0 325,720 418,373 519,308 579,037 8.8 8.8 9.8 Supplemental Packages Approved Supplemental Package B - Justice Court Security Officer - is associated with this program. Funding of this package provides $33,571 in personal services for a Security Officer to monitor the courthouse. The data presented on this page includes $33,571 in additional expenditures. 12-38 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUSTICE COURT AJO Program: 1000 JUSTICE COURT AJO TIME PAY FEES Function Collect and record time payment fees assessed on each person who pays (on a time payment basis) a court ordered penalty, fine, or sanction. Description of Services Assess a fee when a fine/civil sanction is imposed, and the fine/civil sanction is not paid in full. Program Goals and Objectives - Collect 100% of Justice Court time payment fees - Comply with ARS Title 12, Chapter 116: Time Payment Fee Program Performance Measures Cases assessed time payment fee Time payment fees collected Interest collected Program Expenditures by Object FY2003/04 Actual 2,923 $5,902 $648 FY2004/05 Estimated 2,580 $6,187 $618 FY2005/06 Planned 3,000 $7,936 $972 FY2003/04 Actual FY2004/05 Adopted 0 15,000 0 0 15,000 0 5,902 7,936 7,936 648 972 972 6,550 8,908 8,908 0 0 0 SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (6,550) 0 0 6,092 0 0 (8,908) 0 Total Program Funding 0 15,000 0 Program Staffing (FTEs) 0.0 0.0 0.0 12-39 This page intentionally left blank. 12-40 Pima County FY 2005/06 Adopted Budget Justice Court Green Valley Expenditures: 423,753 Revenues: FTEs 217,113 8.5 Function Statement: Provide prompt and consistent delivery of judicial services according to law with respect and fairness to all parties. Manage court services in the most efficient and effective way to generate more revenues. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Justice Court Green Valley 100.00% Sources of All Funding General Fund Support 48.26% Department Revenue 51.24% Fund Balance Decrease 0.50% 12-41 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: JUSTICE COURT GREEN VALLEY Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted JUSTICE COURT GREEN VALLEY 383,865 403,533 423,753 Total Expenditures 383,865 403,533 423,753 JUSTICE COURT GREEN VALLEY 248,568 217,343 217,113 Total Revenues Net Operating Transfers In/(Out) 248,568 0 217,343 0 217,113 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (4,238) 139,535 0 4,464 181,726 0 2,130 204,510 Total Program Funding 383,865 403,533 423,753 8.5 8.5 8.5 8.5 8.5 8.5 Funding by Source Revenues Staffing (FTEs) by Program JUSTICE COURT GREEN VALLEY Total Staffing (FTEs) 12-42 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUSTICE COURT GREEN VALLEY Program: 1000 JUSTICE COURT GREEN VALLEY Function Provide prompt and consistent delivery of services to the public, litigants, and attorneys within this judicial precinct in compliance with court mandates. Description of Services Establish, execute, and administer policies and procedures in compliance with court mandates. Coordinate the prompt and orderly disposition of civil, criminal, and traffic cases. Collect and disburse fees in compliance with the minimum accounting standards. Note: Court performance guidelines are set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Courts. Ethical standards for court staff and judges are written and are enforced by the Commission on Judicial Conduct. Financial management is guided and enforced by the minimum accounting standards set by the Supreme Court and audited by the State Auditor General. Adherence to the established operational guidelines is reviewed by the Court Services Division of the Supreme Court. Program Goals and Objectives - Provide prompt and orderly disposition of civil, criminal, and traffic cases . Enter 100% of all citations filed into the automated database within eight work hours of filing . Enter 100% of all long form complaints filed into the automated database within eight work hours of filing . Enter 100% of all civil filings into the automated database within one work hour of filing . Perform internal audit on non-completed, adjudicated cases more than 10 years old and process for case age - Maintain orderly, complete, and accurate records . Perform internal audit every six months on all non-completed cases to verify accuracy and status of case . Process all defaulted actions within seven days of order - Collect, record, and disburse fees and fines in accordance with statute, court orders, and policy . Comply with Administrative Order 97-62 and undergo a financial review every three years . Strive for "zero findings" when review report is issued . Reconcile cash, receipts, state of Arizona AZTEC case management system banking/allocation reports, and daily ledger each day with 100% accuracy . Reconcile cash, receipts, AZTEC banking/allocation reports, daily ledger, and monthly ledger before the 10th of each month with 100% accuracy . Initiate court action of debtors that have not paid within 15 days of their payment due date . Report defaulted cases to the Tax Intercept Program (TIP) and turn over to Valley Collection Services (VCS) - Provide courteous and accurate information to the public . Ensure that all court information packets contain accurate and up-to-date data by reviewing them annually . Create a web page containing pertinent court related information for public access - Enhance video court to include pre-trials and change of pleas - Enhance audio/visual analog system to a digital CD/DVD system - Replace antiquated filing system with a state of the art, space saving system - Participate in the Code Standardization Committee, in preparation for a new state-wide automation system Program Performance Measures Citations/filings entered in specified time Case filings Compliance with COJET training Defaulted cases worked by specified time Three year audit performed with zero finding Defaulted cases turned over to TIP & VCS Annual audit of court information packets performed Web page created & maintained Files found to be accurate FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 100% 4,257 100% 99% yes 95% 100% 5,000 100% 99% n/a 100% 100% 5,000 100% 99% n/a 100% yes no 97% yes yes 98% yes yes 99% FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 327,549 54,803 1,513 351,497 52,036 0 368,108 55,645 0 Total Program Expenditures 383,865 403,533 423,753 Program Expenditures by Object 12-43 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: JUSTICE COURT GREEN VALLEY Program: 1000 JUSTICE COURT GREEN VALLEY Program Funding by Source Revenues INTERGOVERNMENTAL 30,082 30,299 CHARGES FOR SERVICES 22,301 11,500 11,500 189,869 168,444 168,444 FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total 41 0 0 242,293 210,243 210,243 5,733 6,200 6,200 542 900 670 6,275 7,100 6,870 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 30,299 0 0 0 (4,238) 139,535 0 4,464 181,726 0 2,130 204,510 383,865 403,533 423,753 8.5 8.5 8.5 12-44 Pima County FY 2005/06 Adopted Budget Justice Courts Tucson Expenditures: 6,004,263 Revenues: FTEs 6,323,854 107.0 Function Statement: Serve the public, litigants, and attorneys by providing prompt and orderly disposition of civil, criminal, and traffic cases. Maintain orderly, complete, and accurate records. Prepare statistical reports and other reports as prescribed by law. Collect, record, and disburse fees and fines in accordance with statutes, court orders, ordinances, and policy. Follow court performance guidelines set by court rules, statutes, administrative orders, and guidelines established by the Administrative Office of the Supreme Court. Meet ethical standards for court staff and judges, as written and enforced by the Commission on Judicial Conduct. Accomplish financial management, as guided and enforced by the Minimum Accounting Standards set by the Supreme Court and by the State Auditor General. Adhere to the established operational guidelines reviewed by the Court Services Division of the Supreme Court. Provide a safe and secure environment for employees, elected officials, and the public. Mandates: ARS Title 22: Justices of the Peace and Other Courts Not of Record; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 28, Chapter 3: Traffic and Vehicle Regulation, Chapter 4: Driving Under the Influence, Chapter 5: Penalties and Procedures for Vehicle Violations Expenditures by Program Customer Service 20.78% Administration 33.62% Court Operations 45.60% Sources of All Funding Fund Balance Decrease 3.43% Department Revenue 96.57% 12-45 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: JUSTICE COURTS TUCSON Expenditures by Program ADMINISTRATION FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 1,214,583 1,594,832 2,018,355 COURT OPERATIONS 2,204,269 2,421,843 2,738,407 JUDICIAL OPERATIONS 1,223,860 1,223,832 1,247,501 Total Expenditures 4,642,712 5,240,507 6,004,263 4,420,394 4,104,196 5,968,821 96,147 40,748 43,558 172,991 314,859 311,475 4,689,532 0 4,459,803 0 6,323,854 0 Funding by Source Revenues ADMINISTRATION COURT OPERATIONS JUDICIAL OPERATIONS Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 (22,469) (24,351) 0 196,134 584,570 0 224,502 (544,093) 4,642,712 5,240,507 6,004,263 Staffing (FTEs) by Program ADMINISTRATION 18.0 20.5 24.5 COURT OPERATIONS 63.3 65.3 71.5 JUDICIAL OPERATIONS 15.2 11.5 11.0 Total Staffing (FTEs) 96.5 97.3 107.0 12-46 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 ADMINISTRATION Function Provide, administer, and execute state and local court policies and procedures. Maintain accurate financial records. Collect, deposit, and disburse monies. Prepare monthly statistical reports pertaining to case filings, domestic violence hearings and orders of protection, and monthly judicial productivity numbers. Identify and report monthly collection of revenues by account. Comply with employment law and accounting procedures. Provide and coordinate internal and external training to meet Administrative Office of the Courts (AOC) and Council on Judicial Education and Training (COJET) requirements. Maintain and enhance automated systems and website for court personnel and the general public respectively. Description of Services Administration: Coordinate all non-judicial activities of the court, including but not limited to, personnel, budget, technology, staff training and education, facilities management, and all services related to case processing and administrative support to eight justices of the peace and judges pro tem. Human Resources: Prepare and process employee leave requests, personnel action forms, worker's compensation claims, county risk management reports, employee insurance forms, and submit payroll to county finance within established deadlines. Maintain and update salary information and work to select the most qualified applicants for positions within the court at competitive salaries. Finance: Oversee the overall financial management of the court including: accounts payable, accounts receivable, collection and processing of court ordered fines, fees, and assessments, payroll preparation, budget preparation and monitoring, financial reporting to court, county and state agencies, financial planning and analysis, grant preparation, assurance of compliance with generally accepted accounting principles and Arizona Supreme Court Minimum Accounting Standards, preparation and negotiation of contracts, pursue outside collections efforts. Information and Technology: Provide ongoing system and equipment installation, maintenance, operation and administrative support for the court's data networking systems, personal computers and software application programs. Coordinate and provide technology related to purchasing, troubleshooting, maintenance, desktop application, support the court's Internet and Intranet. Maintain and report all relevant statistical data, monitor and establish quality control policies and procedures, design and conduct qualitative and quantitative research to measure the effectiveness of court programs, develop in-house automated programs in an effort to improve upon the court's effectiveness and efficiency in a variety of areas. Security: Conduct security checks on all persons entering the courthouse. Monitor courtrooms, staff areas and lobbies for unauthorized persons and packages. Respond to court emergencies and, when necessary, ensure that justices of the peace, court personnel and the public evacuate the building safely and promptly. Develop, coordinate and publish emergency procedures. Program Goals and Objectives - Enhance the responsiveness to the needs of the judicial precincts - Enhance customer service and the public's access to court services and information - Obtain outside funding in support of court operations - Increase court collections of court ordered fines and assessments - Ensure that the court maintains competitive salaries to attract and retain the most qualified and knowledgeable applicants - Ensure safety of judiciary, staff, and users of the court system - Maintain the court building in a manner that ensures that court proceedings are conducted in an atmosphere that reflects the dignity and professionalism of the third branch of government - Maintain customer trust and confidence in the consumption of taxpayer dollars - Provide reliable, effective and up-to-date technology services to the court in a timely manner in an effort to create greater efficiency and responsiveness Program Performance Measures Special projects completed in the time allotted Customer satisfaction Finance document accuracy rate Fees assessed by Dept of Revenue for errors Complaint cards filed Compliance with HR guidelines & labor laws Customer satisfaction rate - HR Cases entered to automated data base - MIS Hardware requests not resolved Customer satisfaction - Security Response to security requests FY2003/04 Actual 98% 98% 98% <5% <5% 99% 100% less than 24 hours <10% 95% 100% 12-47 FY2004/05 Estimated 98% 98% 98% <5% <5% 100% 100% less than 24 hours <10% 95% 100% FY2005/06 Planned 98% 98% 98% <5% <5% 100% 100% less than 24 hours <10% 95% 100% Pima County FY 2005/06 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 ADMINISTRATION FY2003/04 Actual FY2004/05 Adopted 869,946 329,939 14,698 863,709 536,423 194,700 1,219,686 512,669 286,000 1,214,583 1,594,832 2,018,355 CHARGES FOR SERVICES 1,579,233 1,501,146 1,937,872 FINES AND FORFEITS 2,667,217 2,440,684 3,805,749 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES Special Programs Revenue Sub-Total INTEREST Grant Revenue Sub-Total 17,285 8,500 0 4,263,735 3,950,330 5,743,621 156,354 153,666 225,000 156,354 153,666 225,000 305 200 200 305 200 200 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (48,824) (3,156,987) 0 196,134 (2,705,498) 0 224,800 (4,175,266) 1,214,583 1,594,832 2,018,355 18.0 20.5 24.5 Supplemental Packages Approved Supplemental Package C - Management Structure - is associated with this program. Funding of this package provides a total of $146,798 in personal services and $208,999 in revenue to create a second tier of management. Data presented on this page includes $87,092 in expenditures and $208,999 in revenue. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to the specific program. Supplemental Package E - Case Processing Staff - is associated with this program. Funding of this package provides a total of $206,993 in personal services and $628,000 in revenue for additional case processing staff. Data presented on this page includes $83,453 in expenditures and $628,000 in revenue. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to the specific program. 12-48 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 COURT OPERATIONS Function Process cases and provide services to the public in cases for which the Court has exclusive or concurrent jurisdiction as established by state constitution or statute. Description of Services Process the following types of cases accurately, efficiently, and expediently: - Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500, or imprisonment in the County jail not to exceed six months, or by both fines and imprisonment - Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings and holding the defendant to answer to the Superior Court or dismissing charges for failure to show probable cause - Initial appearance in compliance with Arizona Rules of Criminal Procedure 4.1 - Civil actions when the amount involved, exclusive of interest, costs and awarded attorney fees when authorized by law, is $5,000 or less and concurrent jurisdiction with Superior Court when the amount exceeds $5,000 but is less than $10,000 - Domestic violence and harassment cases - Forcible entry and detainer when the amount involved is less than $10,000 - Matters involving possession of, but not title to, real property - Small claims proceedings when the amount involved does not exceed $2,500 Provide service to the public, litigants, jurors and attorneys and members of the bar; prepare case transcripts; maintain case files; prepare and distribute court notices and minute entries. Program Goals and Objectives - Provide prompt and consistent delivery of services to the public, litigants, and attorneys - Maintain accurate and complete case files - Docket case dispositions and forward related documents to criminal justice agencies as required - Calendar cases for hearings; arrange pro tem coverage when required - Acquire an automated file tracking system to better manage court files and documents - Develop a training program for staff to improve their knowledge of court procedures and processing that will increase customer service as well as accuracy and efficiency in processing court documents Program Performance Measures Error rate in docketing Motions processed Forcible detainer actions processed Customer satisfaction rate Cases processed within statutory limits Under Advisement files ruled on in 60 days Jury Trial Reviews table posted to web by noon Wednesday Case files not found Errors in processing files Closed cases on shelf Telephone calls processed as received Warrants processed Calendar future court dates Dept. of Public Safety disposition sheets completed Sheriffs' Warrants Served document filed Cases dismissed FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned <5% within 48 hours within 1 day 95% 100% 100% 95% <5% within 40 hours same day 95% 100% 100% 100% <5% within 40 hours same day 95% 100% 100% 100% <2% <1% within 24 hours 98% within 40 hours within 24 hours as adjudicated within 7 days <2% <2% <1% within 24 hours 99% within 40 hours within 40 hours as adjudicated within 1 day <2% <2% <1% within 24 hours 99% within 40 hours within 40 hours as adjudicated within 1 day <2% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,023,958 180,311 2,328,280 93,563 2,584,067 154,340 Total Program Expenditures 2,204,269 2,421,843 2,738,407 12-49 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 COURT OPERATIONS Program Funding by Source Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total MISCELLANEOUS Grant Revenue Sub-Total 54,563 0 0 249 0 0 54,812 0 0 41,335 40,748 43,558 41,335 40,748 43,558 0 0 0 0 26,355 2,081,767 0 0 2,381,095 0 (298) 2,695,147 2,204,269 2,421,843 2,738,407 63.3 65.3 71.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package B - Judicial Hearing Officers and Courtroom Support - is associated with this program. Funding of this package provides $30,885 for personal services and $102,748 for supplies & services. Data presented on the previous page includes $30,885 in personal services with funds available from the Budget Stabilization Fund. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to the specific program. Supplemental Package C - Management Structure - is associated with this program. Funding of this package provides a total of $146,798 in personal services and $208,999 in revenue to create a second tier of management. Data presented on the previous page includes $59,706 in expenditures. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to the specific program. Supplemental Package E - Case Processing Staff - is associated with this program. Funding of this package provides a total of $206,993 in personal services and $628,000 in revenue for additional case processing staff. Data presented on the previous page includes $123,540 in expenditures. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to the specific program. Supplemental Package F - 2XIA Program and Clerk - is associated with this program. Partial funding of this package provides $31,080 in personal services for one courtroom clerk. The data presented on the previous page includes $31,080 in additional expenditures. 12-50 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 JUDICIAL OPERATIONS Function Adjudicate cases in which exclusive or concurrent jurisdiction has been established by state constitution or statute. Description of Services Adjudicate cases including: - Misdemeanor and criminal offenses punishable by a fine not exceeding $2,500 or imprisonment in the county jail not to exceed six months or by both fine and imprisonment - Felonies for the purpose of commencing action, issuing warrants, conducting preliminary hearings and holding the defendant to answer to the superior court or dismissing charges for failure to show probable cause - Initial appearances in compliance with Arizona Rules of Criminal Procedure 4.1 - Civil actions when the amount involved, exclusive of interest, costs and awarded attorney fees when authorized by law, is $5,000 or less. Concurrent jurisdiction with superior court when the amount exceeds $5,000 but is less than $10,000 - Domestic violence and harassment cases - Concurrent jurisdiction with Superior Court in cases of forcible entry and detainer when the amount involved is less than $10,000 - Matters involving possession of, but not title to, real property - Small claims proceedings when the amount involved does not exceed $2,500 Program Goals and Objectives - To adjudicate cases in a manner that is fair, impartial and expeditious while upholding the integrity of the judiciary - To implement an individual assignment calendar - To reduce the number of pending cases and dispose of cases in a timely manner Program Performance Measures Case filings - civil Case filings - traffic Case filings - misdemeanor Case filings - felony Case filings - orders of projection/injunctions Hearings and trials - bench Hearings and trials - jury Dispositions - civil Dispositions - traffic Dispositions - misdemeanor Dispositions - felony Dispositions - orders of protection/injunctions Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 27,690 127,998 18,957 8,745 1,654 26,255 94 27,019 124,245 14,324 8,452 1,654 FY2004/05 Estimated 28,932 125,620 19,242 8,862 1,976 26,439 102 28,435 122,043 13,737 8,565 1,976 FY2005/06 Planned 30,174 123,242 19,526 8,979 2,297 26,622 110 29,850 119,841 13,149 8,677 2,297 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 879,445 337,445 6,970 983,507 240,325 0 999,496 248,005 0 1,223,860 1,223,832 1,247,501 135,810 283,320 254,009 30,849 31,539 57,466 6,332 0 0 172,991 314,859 311,475 0 0 0 0 0 1,050,869 0 0 908,973 0 0 936,026 1,223,860 1,223,832 1,247,501 15.2 11.5 11.0 Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-51 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUSTICE COURTS TUCSON Program: 1000 JUDICIAL OPERATIONS Supplemental Packages Approved Supplemental Package B - Judicial Hearing Officers and Courtroom Support - is associated with this program. Funding of this package provides $30,885 for personal services and $102,748 for supplies & services. Data presented on the previous page includes $102,748 in supplies & services with funds available from the Budget Stabilization Fund. This supplemental request is associated with other programs within the department; therefore, each program summary reflects only that part of the funding applicable to the specific program. 12-52 Pima County FY 2005/06 Adopted Budget Juvenile Court Expenditures: 34,878,022 Revenues: FTEs 12,072,467 565.3 Function Statement: Exercise jurisdiction, under federal and state constitutions, laws, and Rules of the Court, over all children under the age of 18 years who are referred to the court for reasons of mental health, incorrigibility, or delinquency and for all families involved in matters of dependency, severance, and adoption. Promote the interests and safety of the community, promote the rehabilitation of children and their families, facilitate the protection of children who are abused or neglected, and facilitate the provision of services to those children and families involved with the court in accordance with the due process of law. Work actively with, and provide leadership to, the community, the public, and private agencies to promote justice, education, and prevention of juvenile delinquency and abuse. Mandates: ARS Title 8: Children; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations Expenditures by Program Children & Family Services 4.78% Support Services 13.38% Detention Services 27.74% Judicial Services 5.85% Probation Services 48.25% Sources of All Funding Department Revenue 34.61% Fund Balance Decrease 0.21% General Fund Support 65.18% 12-53 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: JUVENILE COURT Expenditures by Program CHILDREN & FAMILY SERVICES FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 1,611,404 1,659,050 DETENTION SERVICES 8,533,589 8,862,070 9,676,348 JUDICIAL SERVICES 1,703,070 1,716,119 2,040,926 15,659,454 16,790,034 16,828,982 4,450,851 4,218,129 4,665,120 31,958,368 33,245,402 34,878,022 PROBATION SERVICES SUPPORT SERVICES Total Expenditures 1,666,646 Funding by Source Revenues CHILDREN & FAMILY SERVICES 1,479,951 1,286,411 1,125,485 DETENTION SERVICES 611,272 311,910 459,140 PROBATION SERVICES 10,109,181 10,796,773 10,093,496 368,402 253,110 394,346 Total Revenues Net Operating Transfers In/(Out) 12,568,806 0 12,648,204 0 12,072,467 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (421,853) 19,811,415 0 25,535 20,571,663 0 74,840 22,730,715 Total Program Funding 31,958,368 33,245,402 34,878,022 SUPPORT SERVICES Staffing (FTEs) by Program CHILDREN & FAMILY SERVICES DETENTION SERVICES JUDICIAL SERVICES 27.5 29.2 34.9 211.6 209.0 208.3 26.8 26.7 28.6 240.0 243.8 246.0 SUPPORT SERVICES 52.4 51.5 47.6 Total Staffing (FTEs) 558.4 560.1 565.3 PROBATION SERVICES 12-54 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 CHILDREN & FAMILY SERVICES Function Assist the court in complying with statutes governing dependency cases. Description of Services Manage all dependency cases through intake completion, case assignments, case flow management, volunteer advocate training, and rehabilitation programs for addicted parents. Program Goals and Objectives - Manage dependency and adoption cases in a manner which is in the best interest of the child, family, and community - Maintain a public customer satisfaction rating of at least 90% - Complete guardianship reviews on 100% of cases ordered by the court - Mediate 100% of sessions requested by parties or ordered by the court - Maintain a 40:1 ratio of volunteers to coordinators - Recruit, train, mentor, and support volunteers - Comply with state and national Court Appointed Special Advocate (CASA) regulations and guidelines - Assess 100% of eligible clients for Family Drug Court as mandated by the Substance and Abuse Mental Health Services Administration (SAMHSA) grant - Maintain an average participation rate per quarter of 25 parents in the Family Drug Court program as mandated by the SAMHSA grant - Reduce contested dependency trial and contested termination hearings to 5% of all filings - Comply with Federal Adoptions and Safe Families Act (ASFA) timelines in 100% of dependency cases - Process 100% of eligible cases for adoption requests or certifications for adoption Program Performance Measures Ratio of volunteers to coordinators CASA regulation compliance rate Eligible clients assessed for drug court Cases handled within ASFA timelines FY2003/04 Actual 40:1 100% 90% 100% FY2004/05 Estimated 40:1 100% 95% 100% FY2005/06 Planned 40:1 100% 100% 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,142,539 465,752 3,113 1,262,454 396,596 0 1,468,032 198,614 0 1,611,404 1,659,050 1,666,646 0 35,000 30,000 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 0 35,000 30,000 1,481,051 1,251,411 1,095,485 (1,213) 0 0 113 0 0 1,479,951 1,251,411 1,095,485 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (245,201) 376,654 1,611,404 27.5 12-55 0 0 372,639 1,659,050 29.2 0 (6,273) 547,434 1,666,646 34.9 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 CHILDREN & FAMILY SERVICES Supplemental Packages Approved Supplemental Package C - Dependency-Impact of CPS Reform - is associated with this program. Funding of this package provides $113,618 in personal services and $15,000 in supplies and services to address increased workload relating to dependent children issues. The data presented on the previous page includes $128,618 in additional expenditures. 12-56 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 DETENTION SERVICES Function Provide the community with a secure residential facility for juveniles who are pre-adjudicated pending placement, adjudicated probation violators, and courtesy holds for other juvenile justice jurisdictions. Description of Services Provide detained juveniles basic care, including food, shelter, clothing, physical and mental health care, physical fitness activities, educational programs, and living skills development. Program Goals and Objectives - Provide detained juveniles a safe, structured, and healthy learning environment, and programs in a secure residential setting - Reduce by 5% the number of mentally ill juveniles by utilizing community services and alternative placement Program Performance Measures Youth ordered to complete stabilization level Youth ordered to complete recognition level Youth ordered to complete assessment level Youth ordered to complete planning level Division reorganization plan achieved Transports without accident or escape FY2003/04 Actual 10% 5% 5% 50% 25% 100% FY2004/05 Estimated 85% 85% 85% 85% 95% 100% FY2005/06 Planned 95% 95% 95% 95% 100% 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 7,858,097 670,221 5,271 8,309,009 553,061 0 8,993,119 683,229 0 8,533,589 8,862,070 9,676,348 INTERGOVERNMENTAL 264,235 220,000 225,000 CHARGES FOR SERVICES 333,239 91,910 92,162 11,727 0 0 2,071 0 0 611,272 311,910 317,162 0 0 141,978 Grant Revenue Sub-Total 0 0 141,978 Net Operating Transfers In/(Out) 0 0 0 0 0 7,922,317 0 0 8,550,160 0 (518) 9,217,726 8,533,589 8,862,070 9,676,348 211.6 209.0 208.3 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-57 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 JUDICIAL SERVICES Function Provide judicial services to juveniles and families in the community. Description of Services Adjudicate all juvenile delinquency, dependency, severance, and mental health cases filed in Pima County. Program Goals and Objectives - Provide the community with judicial services to ensure public safety - Process at least 90% of all hearings held within the time frames mandated by ARS Title 8 - Reduce contested dependency trial and contested termination hearings to 25% of all filings - Maintain at least a 90% very good to superior approval rating of all judicial officers as rated by the public Program Performance Measures Hearings held within legal time frames Hearings contested Approval rating of judicial officers FY2003/04 Actual n/a n/a n/a FY2004/05 Estimated n/a 27% 98% FY2005/06 Planned 90% 25% 90% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 1,428,833 274,237 1,531,346 184,773 1,816,849 224,077 1,703,070 1,716,119 2,040,926 0 0 0 0 0 1,703,070 0 0 1,716,119 0 0 2,040,926 1,703,070 1,716,119 2,040,926 26.8 26.7 28.6 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-58 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 PROBATION SERVICES Function Provide community supervision services to juveniles referred to the court in accordance with state mandates and statutes. Description of Services Provide supervision, diversion, and treatment services for juveniles. Program Goals and Objectives - Ensure community safety by providing supervision and diversion services to court referred juveniles - Hold juveniles accountable for their actions through sanctions and restitution requirements - Provide mandated services in a fiscally responsible manner - Ensure probationers' compliance with drug court conditions of probation - Ensure probationers' successful completion of family counseling - Ensure probationers' compliance with court-ordered restitution - Ensure probationers' compliance with court-ordered community service - Complete at least 90% of court reports within 24 hours - Ensure 80% or more customer satisfaction rating by victims - Ensure 80% of standard probationers successfully complete court ordered conditions of probation - Ensure 75% of intensive probationers successfully complete court ordered conditions of probation - Ensure 70% of juveniles successfully complete diversion consequences contracts within 90 days Program Performance Measures Successful completion of drug court Successful completion of family counseling Juveniles complying with court ordered restitution Juveniles complying with court ordered community services Reports completed within 24 hours Victims satisfied with notification and service Successful completion of standard probation Successful completion of intensive probation Successful completion of consequences within 90 days FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned n/a 80% 65% 77% 60% 82% 68% 80% 60% 84% 70% 82% 85% 95% 73% 81% 70% 88% 95% 75% 85% 74% 90% 95% 80% 85% 75% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 10,369,477 5,254,631 35,346 11,310,818 5,479,216 0 11,637,959 5,191,023 0 15,659,454 16,790,034 16,828,982 15,600 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 15,600 0 0 CHARGES FOR SERVICES 365,425 381,500 391,748 9,687 10,000 10,500 FINES AND FORFEITS INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total 4,586 4,800 4,900 32,792 30,000 31,500 412,490 426,300 438,648 9,678,631 10,370,473 9,654,848 2,460 0 0 9,681,091 10,370,473 9,654,848 0 0 0 Net Operating Transfers In/(Out) 12-59 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 PROBATION SERVICES Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (38,040) 5,588,313 0 25,535 5,967,726 0 82,433 6,653,053 15,659,454 16,790,034 16,828,982 240.0 243.8 246.0 Supplemental Packages Approved Supplemental Package E - NWJCC Lease Expenses - is associated with this program. Funding of this package provides $131,140 in supplies and services for operating expenses for the Northwest Juvenile Court Center. The data presented on the previous page includes $131,140 in additional expenditures. 12-60 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 SUPPORT SERVICES Function Provide the basic support services required to operate and manage the programs of the Juvenile Court. Description of Services Provide financial management, including budgeting, accounting, grant management, and fee collection functions. Provide information technology services, and manage court calendar and assessment functions. Maintain facility, warehousing, and motor pool operations. Program Goals and Objectives - Ensure equal justice for all children and families - Comply with all pertinent laws and rules - Ensure accountability of and effective management of public resources - Effectively coordinate the work activity and all operations of multiple juvenile court divisions - Maintain a public satisfaction rating of at least 90% - Ensure compliance with federal, state, and County laws and ordinances pertaining to facility management and safety - Submit financial reports within required time frames - Ensure that Court expenditures do not exceed authorized budget allocation - Process personnel action forms (PAF's) within time frames established by Pima County procedures - Ensure computer infrastructure (AS400 and network servers) is operative 99% of the time Program Performance Measures Public satisfaction rating Compliance with applicable laws/rules Financial reports submitted within time frames Budget compliance PAFs processed within time frames Computer infrastructure is operative FY2003/04 Actual n/a 98% 98% 100% 98% 95% FY2004/05 Estimated n/a 99% 99% 100% 99% 95% FY2005/06 Planned 90% 100% 100% 100% 100% 99% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,215,332 2,060,949 174,570 2,514,982 1,703,147 0 2,448,313 2,209,107 7,700 4,450,851 4,218,129 4,665,120 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES 29,640 0 0 FINES AND FORFEITS 4,762 5,000 5,000 MISCELLANEOUS 8,482 10,000 10,000 Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 42,884 15,000 15,000 296,887 238,110 371,646 28,631 0 7,700 325,518 238,110 379,346 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (138,612) 4,221,061 0 0 3,965,019 0 (802) 4,271,576 4,450,851 4,218,129 4,665,120 52.4 51.5 47.6 12-61 Pima County FY 2005/06 Adopted Budget Program Summary Department: JUVENILE COURT Program: 1000 SUPPORT SERVICES Supplemental Packages Approved Supplemental Package D - Courtroom Build Out Operating Expenses - is associated with this program. Funding of this package provides $54,362 in supplies and services for operating costs associated with the courtroom/chambers build out authorized by the Bond Election of May 18, 2004. The data presented on the previous page includes $54,362 in additional expenditures. 12-62 Pima County FY 2005/06 Adopted Budget Office of Court Appointed Counsel Expenditures: 9,804,274 Revenues: FTEs 648,000 10.0 Function Statement: Provide eligibility screening and recommend attorney assessments for legal representation of out-of-custody defendants charged with criminal offenses in the Superior and Justice Courts. Provide administrative support by reviewing contract compliance and review and processing of claims submitted by contract attorneys and other defense related professional services in seven functional areas including misdemeanor, felony, first degree murder, Title 36, Rule 32, Juvenile Court, and the Court of Appeals. Mandates: ARS Title 11, Chapter 3, Article 11: Public Defenders; ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 14, Chapter 5: Protection of Persons Under Disability and Their Property Expenditures by Program Office of Court Appointed Counsel 6.79% Contract Attorneys 93.21% Sources of All Funding Department Revenue 6.61% General Fund Support 93.39% 12-63 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: OFFICE OF COURT APPOINTED COUNSEL Expenditures by Program CONTRACT ATTORNEYS FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 9,616,807 7,820,809 9,138,983 0 0 665,291 9,616,807 7,820,809 9,804,274 CONTRACT ATTORNEYS 799,901 578,000 648,000 Total Revenues Net Operating Transfers In/(Out) 799,901 0 578,000 0 648,000 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 8,816,906 0 0 7,242,809 0 0 9,156,274 Total Program Funding 9,616,807 7,820,809 9,804,274 0.0 0.0 10.0 0.0 0.0 10.0 OFFICE OF COURT APPOINTED COUNSEL Total Expenditures Funding by Source Revenues Staffing (FTEs) by Program OFFICE OF COURT APPOINTED COUNSEL Total Staffing (FTEs) Note 1: As part of a fiscal year 2005/06 department reorganization, expenditures of $418,523 were transferred from the County Administrator's department to the newly created Office of Court Appointed Counsel department. The reorganization also included supplies and services increases and salary and benefit adjustments for the new department. Note 2: Following the transfer of Kino Community Hospital to University Physicians, Incorporated (UPI), former Kino employees who wanted to continue as County employees were assigned to various County departments. A total of $85,338 and 2.0 FTEs were added to the Office of Court Appointed Counsel department's fiscal year 2005/06 budget for those former Kino employees assigned to County positions within the department. 12-64 Pima County FY 2005/06 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: 1000 CONTRACT ATTORNEYS Function Provide representation through contracted private attorneys for indigent and quasi-indigent individuals (those with incomes between total indigence and those who are ineligible for any public representation) who qualify for court appointed counsel. Description of Services Provide contract attorney representation to indigent and quasi-indigent persons in the following criminal and civil proceedings: misdemeanor, probation violation, appeals and other post conviction matters, mental health commitments, sexually violent persons, and witness representation, as well as juvenile proceedings for delinquency, dependency, severance, and mental health commitments. Program Goals and Objectives Provide effective, quality representation to individuals eligible for court appointed counsel in Pima County and adhere to the applicable standards of conduct and representation as set forth in the: - Arizona Rules of Professional Conduct - American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death Penalty Cases - National Legal Aid and Defender Association Guidelines for Criminal Defense Representation - National Council of Juvenile and Family Court Judges "Resource Guidelines" - American Bar Association Standards of Practice for Lawyers Who Represent Children in Abuse and Neglect Cases - Arizona Statewide Standards and Training Guidelines for Attorneys in Dependency Cases - Provide cost efficient representation for individuals eligible for court appointed counsel in Pima County * Follow the procedures for extraordinary fees and ancillary expenses set forth in their contracts with Pima County * Follow the procedures set forth in the Pima County Guidelines for Payment 2005-2006 Program Performance Measures Eligible individuals receiving qualified contract attorney representation for Title 36 mental health proceedings Eligible individuals receiving qualified contract attorney representation for dependency and severance proceedings in Juvenile Court Eligible individuals receiving qualified contract attorney representation for misdemeanor cases in Justice Court FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 100% 100% 100% 100% 100% 100% 100% 100% 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted SUPPLIES AND SERVICES CAPITAL OUTLAY 9,614,957 1,850 7,820,809 0 9,138,983 0 9,616,807 7,820,809 9,138,983 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Special Programs Revenue Sub-Total 40,798 50,000 50,000 757,238 528,000 598,000 1,865 0 0 799,901 578,000 648,000 0 0 0 0 0 8,816,906 0 0 7,242,809 0 0 8,490,983 9,616,807 7,820,809 9,138,983 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-65 Pima County FY 2005/06 Adopted Budget Program Summary Department: OFFICE OF COURT APPOINTED COUNSEL Program: 1000 OFFICE OF COURT APPOINTED COUNSEL Function Provide administrative support for the contract attorney program and other ancillary functions in Pima County. Description of Services Screen Justice Court and Superior Court out-of-custody adult defendants to determine eligibility for court appointed counsel and make recommendations for attorney fee assessments in order to defray part of the cost of providing appointed counsel. Develop and update attorney misdemeanor, felony, murder, Title 36, appeals, Rule 32 conviction relief and juvenile contracts. Review invoice and additional compensation requests as submitted by contract attorneys, expert witnesses and other miscellaneous services, ensuring court orders or Office of Court Appointed Counsel (OCAC) approvals are attached to invoices when appropriate. Review and process all contract attorney, ancillary service provider, expert witness and other case specific payments. Manage the daily appointment of counsel for all indigent defendants charged with the commission of a felony offense. Program Goals and Objectives - Attend Justice Court and Superior Court arraignments Monday through Friday to screen all out-of-custody defendants that may require or request court appointed counsel and provide financial assessment recommendations to judges - Enter current indigent appointments and assessments into the OCAC case management system on a daily basis - Process all contract attorney claims and defense related expenses in a timely manner - Provide information to indigent defendants regarding appointment of counsel and assessment payments - Reduce the number of vendor claims returned by Finance as a result of mathematical errors - Process at least 95% of vendor claims within 7 working days of receipt Program Performance Measures Appointment of counsel entered into data warehouse Vendor claims processed within seven working days Monthly case weighting data provided to Public Defender and Legal Defender DUI and Domestic Violence misdemeanor defendants screened for eligibility of counsel Felony indigents and quasi indigents screened for eligibility of counsel FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned n/a n/a n/a 95% 90% 90% 100% 95% 100% n/a 80% 85% 95% 95% 95% FY2003/04 Actual FY2004/05 Adopted 0 0 0 0 642,289 23,002 0 0 665,291 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 665,291 0 0 665,291 0.0 0.0 10.0 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 12-66 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Public Fiduciary Expenditures: 2,251,486 Revenues: FTEs 446,120 35.3 Function Statement: Accept appointment by the Superior Court to serve as conservator, guardian, or personal representative for individuals. Maintain and administer insurance benefits to meet estate planning needs. Maintain and liquidate securities. Prepare taxes. Determine eligibility of and provide burial for indigent persons. Mandates: ARS Title 14, Chapter 5, Article 6: Public Fiduciary Expenditures by Program Burials 9.74% Mandated Fiduciary Services 90.26% Sources of All Funding Department Revenue 19.81% General Fund Support 80.19% 12-67 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: PUBLIC FIDUCIARY Expenditures by Program BURIALS FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 137,613 342,456 219,251 MANDATED FIDUCIARY SERVICES 1,731,924 1,737,509 2,032,235 Total Expenditures 1,869,537 2,079,965 2,251,486 11,748 15,000 15,000 MANDATED FIDUCIARY SERVICES 453,257 431,120 431,120 Total Revenues Net Operating Transfers In/(Out) 465,005 0 446,120 0 446,120 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 1,404,532 0 0 1,633,845 0 0 1,805,366 Total Program Funding 1,869,537 2,079,965 2,251,486 Funding by Source Revenues BURIALS Staffing (FTEs) by Program BURIALS 0.7 0.7 0.7 MANDATED FIDUCIARY SERVICES 32.7 32.8 34.6 Total Staffing (FTEs) 33.4 33.5 35.3 Note: Following the transfer of Kino Community Hospital to University Physicians, Incorporated (UPI), former Kino employees who wanted to continue as County employees were assigned to various County departments. A total of $177,344 and 3 FTEs were added to the Public Fiduciary department's fiscal year 2005/06 budget for those former Kino employees assigned to County positions within the department. 12-68 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC FIDUCIARY Program: 1000 BURIALS Function Provide burial for indigent persons. Description of Services Determine eligibility and arrange burial service for indigent persons. Program Goals and Objectives - Provide cost effective, respectful indigent burial services Program Performance Measures Cases closed within 60 days of date of interment Applications processed and eligibilty determined within 72 hours Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 100% 100% FY2004/05 Estimated 100% 100% FY2005/06 Planned 100% 100% FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 0 137,613 0 26,084 191,372 125,000 27,879 191,372 0 137,613 342,456 219,251 Revenues CHARGES FOR SERVICES 11,748 15,000 15,000 Operating Revenue Sub-Total 11,748 15,000 15,000 0 0 0 0 0 125,865 0 0 327,456 0 0 204,251 137,613 342,456 219,251 0.7 0.7 0.7 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-69 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC FIDUCIARY Program: 1000 MANDATED FIDUCIARY SERVICES Function Accept Superior Court appointment to serve as conservator and/or guardian or personal representative when there is no person or corporation qualified or willing to act. Description of Services Receive and investigate referrals. Gather information and determine if an adjudication proceeding is warranted. Assume legal custody of wards upon court appointment. Ensure wards reside in the least restrictive environment available. Manage wards' income and disbursements. Seek income supplements and investigate the availability of public benefits on behalf of the ward. Monitor care and medical treatment of wards. File mandatory reports with the court. Maintain or liquidate estate assets. Program Goals and Objectives - Provide cost effective, quality, and humane service delivery - Improve time keeping - Reduce inappropriate referrals - Minimize breaches of fiduciary duties Program Performance Measures Average caseload per case manager (National Guardianship caseload recommendation is 40) Initial case staffing within 1 wk of appointment Annual reports (5) to Superior Court filed on time FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 69 65 55 80% 100% 82% 100% 82% 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,646,280 71,544 14,100 1,681,861 55,648 0 1,954,171 78,064 0 1,731,924 1,737,509 2,032,235 450,507 431,120 431,120 2,750 0 0 453,257 431,120 431,120 0 0 0 0 0 1,278,667 0 0 1,306,389 0 0 1,601,115 1,731,924 1,737,509 2,032,235 32.7 32.8 34.6 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-70 Pima County FY 2005/06 Adopted Budget Sheriff Expenditures: 117,354,811 Revenues: FTEs 27,461,929 1,328.7 Function Statement: Provide law enforcement and public safety services for Pima County. Provide safe and secure detainment of inmates. Provide support services for law enforcement and corrections personnel. Mandates: ARS Title 11, Chapter 3, Article 2: Sheriff; ARS Title 13: Criminal Code ARS Title 31: Prisons and Prisoners Expenditures by Program Administration & Support 16.84% Operations 32.96% Corrections 32.41% HIDTA 14.78% Forfeitures 3.01% Sources of All Funding Operating Transfers 2.82% Department Revenue 23.38% General Fund Support 73.80% 12-71 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: SHERIFF Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted ADMINISTRATION & SUPPORT 18,306,077 18,005,411 19,762,005 CORRECTIONS 31,075,561 36,540,239 38,036,713 FORFEITURES 2,522,033 1,800,000 3,535,514 HIDTA 11,892,706 16,765,403 17,340,270 OPERATIONS 34,135,373 33,536,774 38,680,309 Total Expenditures 97,931,750 106,647,827 117,354,811 Funding by Source Revenues ADMINISTRATION & SUPPORT 1,207,437 884,048 1,043,466 CORRECTIONS 9,287,522 8,249,600 8,454,000 FORFEITURES 137,349 102,000 102,000 11,879,261 16,757,965 17,348,290 1,079,871 718,925 514,173 Total Revenues Net Operating Transfers In/(Out) 23,591,440 2,264,684 26,712,538 1,578,000 27,461,929 3,315,514 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (1,068,454) 73,144,080 0 498,609 77,858,680 0 (99,529) 86,676,897 Total Program Funding 97,931,750 106,647,827 117,354,811 244.5 246.0 249.5 498.2 611.0 631.7 24.0 24.0 25.5 418.0 419.0 422.0 1,184.7 1,300.0 1,328.7 HIDTA OPERATIONS Staffing (FTEs) by Program ADMINISTRATION & SUPPORT CORRECTIONS HIDTA OPERATIONS Total Staffing (FTEs) Note: The increase in expenditures from fiscal year 2004/05 is partially the result of additional funding of $3,356,057 for a salary adjustment for deputies and sergeants approved by the Board of Supervisors on March 15, 2005; increased funding of $1,735,514 from antiracketeering seizures associated with the Metropolitan Area Narcotics Trafficking Interdiction Squad (MANTIS); the annualization of a fiscal year 2004/05 supplemental package for $1,018,212, representing 19.7 FTEs associated with the new 500 bed adult detention facility; and increased High Intensity Drug Trafficking Area (HIDTA) grant funding of $590,925. 12-72 Pima County FY 2005/06 Adopted Budget Program Summary Department: SHERIFF Program: 1000 ADMINISTRATION & SUPPORT Function Provide administrative, technical, special investigations, and professional services in support of departmental missions. Description of Services Provide a comprehensive menu of administrative, technical, and professional services to support the missions of the Sheriff Department. These services are intended to address personnel needs, financial management, staff training and development, information technology, communications, forensics and evidence, information processing, court enforcement, behavioral sciences, internal investigations, and other related functions. Program Goals and Objectives FINANCIAL SERVICES - Compile, process, and analyze the financial transactions including accounts payable, travel, petty cash, contracts, intergovernmental agreements, state and federal grants, and revenues - Provide relevant, reliable, and timely financial information to staff, management, Pima County, outside law enforcement agencies, and the Federal Government - Prepare the annual departmental budget PERSONNEL - Handle personnel related actions including hiring, terminations, promotions, demotions, transfers, and pay adjustments while ensuring compliance with Equal Employment Opportunity requirements TRAINING - Provide basic, advanced, and in-service training for law enforcement, corrections, and civilian personnel MATERIAL MANAGEMENT - Provide control, distribution, and disposal of fixed assets - Acquire, receive, distribute, and store consumable supplies - Maintain reproduction equipment contracting and control - Initiate, schedule, and manage facility projects, contracts, and maintenance - Perform all duties associated with fleet distribution, assessment, and collision tracking - Maintain auxiliary communication equipment distribution, tracking, and service GRANTS & PLANNING - Research, identify, and complete application of state and federal grants - Update policies and procedures for departmental manual - Conduct research to find and compare relevant statistics and data - Prepare annual report for department COMMUNITY SERVICES/DARE/SCHOOL RESOURCE OFFICERS - Provide drug abuse resistance education to local schools through the DARE program - Provide law enforcement services on school campuses - Provide various services and resources to the community such as public information officer (PIO), educational programs, Sheriff auxiliary volunteers, off duty assignments, and extradition scheduling HIDTA RANGE -Coordinate all operational and training activities conducted at the HIDTA shooting range -Maintain and upkeep the shooting range and other facilities DATA SERVICES - Deploy and maintain voice and data networks and systems that support the telephone and information resource needs of the administrative, civil, corrections, and law enforcement functions of the department - Maintain an interface to the Arizona Criminal Justice Information System (ACJIS) network to provide 24 hour access to the National Crime Information Center (NCIC) and the Arizona Crime Information Center (ACIC) - Maintain and support the Spillman law enforcement software to provide 24 hour access for the 2,100 users - Develop, maintain, and support the Sheriff's Managerial Administration Records Tracking System (SMART), which is used to support the personnel and financial information needs of the department - Maintain and support the department's wide area network - Maintain and support the department's three local area networks - Maintain the department's web server and Internet services - Maintain and support the department's nine-node telephone network and voice messaging systems - Provide personal computer hardware and software support - Provide user training and help desk support RECORDS MAINTENANCE - Collect, process, maintain, and disseminate criminal and traffic information generated by the department - Disseminate law enforcement records as requested by entitled public persons and criminal justice agencies 12-73 Pima County FY 2005/06 Adopted Budget Program Summary Department: SHERIFF Program: 1000 ADMINISTRATION & SUPPORT - Provide courtroom testimony as required by subpoena - Process and distribute incoming documents as required by other agencies - Maintain an audit trail of financial transactions - Administer document transfer and retention schedules - Submit Uniform Crime Reports (UCR) to Arizona Department of Public Safety (DPS) - Provide customer service and information to the public and law enforcement personnel FORENSICS - Provide around the clock expert technical crime scene processing and evidence gathering services to support the department's law enforcement mission - Provide electronic fingerprint identification services, on behalf of the state, for local law enforcement agencies to aid in the identification of suspects and prisoners - Provide around the clock, highly technical, crime scene processing and evidence collection services for metropolitan and rural Pima County - Meet departmental requests for public relations photography services - Provide fingerprint services as an Arizona Automated Fingerprint Identification System (AZ AFIS), Full Access System Terminal (FAST) site (services involve fingerprint preparation, electronic submission to the state database, and comparison services) - Positively identify inmates booked into the Pima County Adult Detention Center by agencies served under the AZ AFIS intergovernmental agreement prior to their release - Provide in house photographic processing services in support of the department's law enforcement and other units - Provide statutorily mandated sex offender registration services TRANSCRIPTION - Transcribe law enforcement reports, entering physical and out of custody arrest records into the Spillman Law Enforcement database and disseminate reports to law enforcement investigations and criminal justice processes - Transcribe physical arrest reports so that the finished product is available to the court liaison prior to initial appearance (within 24 hours of arrest) - Transcribe case reports requested by Homicide, Internal Affairs, and other criminal investigation units where an arrest is eminent - Transcribe all other reports within three days of receipt - Provide instructional services for new employee introduction to the dictation system - Perform quality control and make corrections to incident reports per deputy instructions TERMINAL OPERATIONS - Enter and remove arrest warrants, court orders, stolen/stored vehicles, missing persons, and stolen property into the data base (employees must respond to requests for confirmations of computer entries within designated time frames established by National Crime Information Center policies) - Coordinate extradition between the Pima County Attorney's office and various law enforcement agencies across the country, and victims' rights notifications required by Arizona law - Maintain 100% accuracy of all computer entries - Enter arrest warrant data within the following time lines: felony warrants and court orders within 6 hours of receipt, misdemeanor warrants within two weeks of receipt - Successfully pass annual records audits by the FBI and AZ DPS - Absorb all of the extradition coordination and management responsibilities of the department into the functions of the unit EVIDENCE - Support the department's law enforcement function and provide a service to the public by maintaining a system of secure, safe, efficient storage of property and evidence coming into possession of the department, providing laboratory evidence analysis services, maintaining accurate records, allowing lawful access to evidence and providing for lawful disposal of unneeded property - Provide timely customer service to internal and external clients either by appointment, or at the public counter - Barcode all new and existing property and evidence inventory to improve the department's ability to manage warehouse inventory operations, and to provide real time information to detectives and other personnel about the status of individual pieces of evidence - Reduce the volume of manual records associated with the chain-of-custody with automated, electronic records. The availability of electronic records will allow faster, more convenient review of evidence item descriptions. - Identify and dispose of all evidence associated with misdemeanor cases no longer needed for criminal prosecution - Dispose of unnecessary marijuana inventory - Develop and implement a new property disposal policy consistent with state law that will emphasize sale of property authorized for disposal to benefit the General Fund - Develop and implement a disposal policy for firearms. Said policy may permit trading weapons authorized for disposal to a distributor that will credit the department with the value of the lot toward the purchase of duty weapons and equipment - Provide crime lab services in support of the department's criminal investigation function COMMUNICATIONS - Provide reliable, professional, timely responses to 9-1-1 calls, dispatch law enforcement personnel and resources, and provide communications support to field units to assure effective and timely completion of their tasks (the Telephone Reporting Center (TRC) provides the citizens of Pima County with an avenue to report non-priority civil and criminal activity without direct intervention of a peace officer) 12-74 Pima County FY 2005/06 Adopted Budget Program Summary Department: SHERIFF Program: 1000 ADMINISTRATION & SUPPORT - Answer all 9-1-1 calls within six seconds and all other calls within 18 seconds - Dispatch all priority one calls within two minutes of receipt and all other calls as soon as field resources are available - Contact complainants filing telephonic reports within two hours of their complaint - Maintain records of unit activities that reflect the services requested and the services deployed in response - Establish a public safety 9-1-1 communicator classification and hire staff into the newly created positions - Provide comprehensive training to new staff to develop highly skilled public safety telecommunications specialists GOVERNMENT BUILDING SECURITY - Provide building security services for Pima County government buildings and physical facilities - Provides management oversight of contract security services - Provides for County departments and assists with development of building security plans as requested by County facilities - Conduct background screening of security guard applicants and private contractors/employees - Liaison with Office of Emergency Services and Homeland Security and other governmental entities - Provide security surveys for Pima County government buildings and physical facilities COURT ENFORCEMENT - Carry out the statutory mandates imposed on the Sheriff by ARS 11-441, 11-446, and 11-447 to serve process and notices in the manner prescribed by law - Enforce the statutory obligations assessed to the Sheriff by ARS 42-19108 through 42-19118 regarding the collection of delinquent personal property taxes (all personnel in carrying out this mission will apply the principles of "Due Diligence") - Serve or return to the court common legal process (summons, subpoena, citation, order, notice, etc.) that is received by the Sheriff for service within ten judicial days after date of receipt - Complete 90% of all Writs of Restitution within eight judicial days after receipt - Collect delinquent tax or appropriately clear at least 90% of all delinquent tax warrants issued to the Sheriff for collection within a calendar year EMPLOYEE SUPPORT & ASSESSMENT - Provide pre-employment psychological evaluations on applicants for designated County positions - Provide crisis intervention and short-term personal assistance services to employees - Provide expeditious and accurate processing of complaints pertaining to members of the department OFFICE OF SPECIAL INVESTIGATIONS - Conduct thorough, unbiased investigations of all complaints that the Bureau Chiefs deem to be of a significant nature to warrant a formal investigation - Process all minor complaints referred to the district/division level for investigation and follow up to ensure appropriate action was taken - Maintain a computerized tracking system of all complaints - Maintain a system for secure storage of internal affairs records and periodically purge said files according to established criteria - Provide quarterly and annual statistical reports to the Bureau Chiefs, to include the number and types of complaints received, findings and dispositions, and summaries of all sustained cases - Perform operational audits to evaluate the efficiency and effectiveness of departmental operations - Review internal controls for reasonableness and compliance - Review the means of safeguarding assets and verifying their existence - Review the reliability and integrity of financial information - Audit financial records to assess accuracy, completeness, and propriety - Prevent fraud or illegal acts - Provide financial or operating data to management for decision making purposes Program Performance Measures Employees hired Vouchers processed ACJIS transactions completed Users/locations supported Telephone extensions/locations supported Personal computers supported Access to law enforcement database Telephone services for HQ, HIDTA Information Ctr, Jail, Ajo, Foothills, GV, SX, & Rincon offices Database access uptime Telephone service availability Requests for records and information Documents received, processed, and distributed FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 202 10,660 1,317,780 2,100/36 2,600/8 850 24hrs/7 days 24hrs/7 days 250 11,800 1,400,000 2,100/36 2,700/9 900 24hrs/7 days 24hrs/7 days 275 13,000 1,500,000 2,100/36 2,750/9 950 24hrs/7 days 24hrs/7 days 99.5% 99.9% 50,024 40,801 99.7% 99.9% 50,500 41,100 99.7% 99.9% 52,000 36,400 12-75 Pima County FY 2005/06 Adopted Budget Program Summary Department: SHERIFF Program: 1000 ADMINISTRATION & SUPPORT Requests responded to weekly Documents processed weekly Criminal and traffic requests completed within mandated time frames Phone requests satisfied within 4 hrs of receipt Traffic reports entered within 5 working days of receipt UCR reports submitted within 4 weeks of months end Film rolls processed Color prints processed Latent fingerprints processed ID tech field calls ID work orders: criminal ID work orders: non-criminal public relations AZ AFIS transactions Sex offender registrations AZ AFIS quality control corrections Pieces of property/evidence received Pieces of property/evidence disposed of Marijuana burned (pounds) Laboratory services provided: blood & urine Laboratory services provided: drug analysis Laboratory services provided: all others Laboratory turn around time for blood analysis Property damage claims paid by County Property returned to owner or lawful custodian Dictated calls Average dictated calls per day Average transcribed calls per day Communications logged calls for service 9-1-1 calls 9-1-1 calls from cellular source TRC calls Subpoenas received for distribution Average pre-dispatch time on priority one calls Ring time: 9-1-1 calls Court documents processed: writs Court documents processed: domestic Court documents processed: protection orders Court documents processed: mental health orders Court documents processed: other papers Court documents processed: subpoenas Annual average number of documents processed per employee: deputies Annual average number of documents processed per employee: process servers Writs of restitution completed within 8 judicial days of receipt Delinquent tax warrants resolved Civil & license fees collected Restitution realized on behalf of plaintiff's via property auctions Annual tax collections: bills collected Annual tax collections: seizure & bad check fees collected Annual tax collections: total Radio transmissions 962 784 100% 970 790 100% 1,000 700 100% 90% 50% 95% 40% 95% 40% 70% 21,004 219,608 1,152 2,956 349 101 17,537 965 1,462 41,063 12,597 9,462 1,686 610 489 1.4 weeks 0 1,714 83,923 229 233 165,015 230,333 101,514 12,620 19,712 35 seconds 9 seconds 374 940 834 1,946 1,707 20,327 339 80% 22,500 220,000 1,900 3,200 500 90 18,500 1,100 618 41,100 13,790 20,000 2,060 257 737 3.0 weeks 0 1,505 84,700 232 232 168,698 237,000 108,840 13,600 19,900 35 seconds 9 seconds 303 679 1,148 1,940 2,112 587 296 80% 22,500 220,500 1,900 3,500 575 90 18,500 1,100 500 49,275 15,493 20,000 2,472 308 884 3.0 weeks 0 1,806 86,200 236 236 170,460 244,360 116,673 14,500 20,100 34 seconds 9 seconds 340 700 1,180 1,950 2,200 612 302 1,190 1,102 1,180 99% 99% 99% 97% $113,775 $541,470 97% $107,356 $413,720 97% $112,000 $500,000 10,500 $48,300 12,256 $151,449 13,000 $150,000 $4,489,805 19,403,808 $5,121,522 18,433,618 $5,300,000 19,250,000 12-76 Pima County FY 2005/06 Adopted Budget Program Summary Department: SHERIFF Program: 1000 ADMINISTRATION & SUPPORT ACJIS transactions from the MDCs Core DARE classes taught Core DARE students served Other students served Other DARE special events General orders - research & publish Annexations researched Forms/publications (reviewed & published) Research requests Students served School contacts with parents/teachers/students Law related cases Grant applications Grant awards Grants maintained Crime prevention presentations Recruitment events Community connection published Annual report produced E-mail inquiries Fairs/events/community meetings Public Information Officer page requests PIO crime scene responses Media releases Warrants received Warrants deleted Domestic violence orders processed Fugitive extraditions Hot file confirmations Teletype messages sent 10 minute warrant confirmations Average elapsed time for felony warrant entry Average elapsed time for misdemeanor warrant entry Average number of AFIS records processed per fingerprint technician per day Avg. time elapsing between dictation and transcription - Priority 1 calls Priority 1 calls dispatched in less than 2 minutes Ratio of TRC calls to total calls for service Ratio of transcribed tapes/cases Ring time: all other calls Students trained Students trained/using range Investigation and written responses Training sessions EEO cases monitored Formal internal affairs complaints processed Division/district level complaints processed Background investigations completed Public records requests completed Personnel action forms processed Law enforcement reports disseminated Number of cassette tapes transcribed Safety inspections Hours of training Investigations 690,804 171 4,448 14,927 29 20 8 35 18 18,489 3,889 20 16 15 35 51 9 8 1 1,200 35 3,879 238 128 22,043 16,786 5,886 2,324 17,269 10,938 99.9% 6 hours 7 weeks 10.67 725,000 202 5,176 15,424 25 25 10 40 20 19,054 3,500 20 18 15 30 60 5 4 1 1,525 40 3,205 184 116 24,400 17,000 6,600 2,400 18,000 11,200 99.9% 6 hours 7 weeks 12.00 760,000 207 5,301 15,424 5 25 10 40 20 19,366 3,700 24 15 16 36 75 12 4 1 2,000 50 4,200 300 150 24,500 17,200 6,700 2,450 18,200 11,200 99.9% 6 hours 7 weeks 12.00 12 hrs 9 hrs 9 hrs 97.4% 7.7% 4,117/1,884 14 seconds 3,471 8,680 27 15 14 80 250 1 400 2,104 26,347 4,117 32 20 17 96.7% 8.1% 4,100/1,914 14 seconds 3,105 9,500 28 16 15 60 163 1 207 4,500 26,700 4,100 320 400 65 97.5% 8.0% 4,200/2,000 14 seconds 3,500 10,000 30 17 16 80 225 1 315 5,000 27,000 4,200 400 450 75 12-77 Pima County FY 2005/06 Adopted Budget Program Summary Department: SHERIFF Program: 1000 ADMINISTRATION & SUPPORT Average length of time : 9-1-1 calls Internal audits/reviews Field release publications Off duty jobs filled Coordinate specialty extraditions Total number of security clearances/screenings Invoices processed for guard services BOS meetings-security coordination Site/post inspections Guard force staff meetings/client service reviews Security surveys 108 seconds 26 4 383 19 n/a n/a n/a n/a n/a n/a 108 seconds 17 4 350 15 170 425 45 1,300 75 4 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 12,709,848 5,093,618 502,611 13,043,740 4,711,671 250,000 14,776,780 4,735,225 250,000 18,306,077 18,005,411 19,762,005 TAXES 26,077 25,000 20,000 LICENSES & PERMITS 16,588 9,500 13,500 144,925 149,500 150,200 47,397 20,000 20,000 Total Program Expenditures Program Funding by Source 108 seconds 17 4 350 15 180 450 45 1,350 80 6 FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL INTEREST MISCELLANEOUS Grant Revenue Sub-Total 234,987 204,000 203,700 943,304 673,803 830,449 1,274 0 9,317 27,872 6,245 0 972,450 680,048 839,766 0 0 0 0 104,935 16,993,705 0 0 17,121,363 0 (12,237) 18,730,776 18,306,077 18,005,411 19,762,005 244.5 246.0 249.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package G - Funding for COPS in Schools '02 Grant - is associated with this program. Funding of this package provides $99,524 for personal services for Pima County's annual matching requirement for four deputies for the COPS in Schools '02 grant. The data presented on this page includes $99,524 in additional expenditures. 12-78 Pima County FY 2005/06 Adopted Budget Program Summary Department: SHERIFF Program: 1000 CORRECTIONS Function Provide custodial supervision of incarcerated persons for Pima County, the state of Arizona, and contracted municipalities under intergovernmental agreements. Provide inmate services and other administrative support for the Corrections Bureau. Description of Services Provide safe and secure detention of pretrial defendants, sentenced inmates, and in-custody inmate waiting transfer to their institutions or remanded to Pima County. Services in this program include: transportation of inmates to and from court appearances and other institutions; the care and custody of those inmates while outside the confines of bureau facilities; providing necessary sustenance; meeting basic human needs; maintaining the rights of each prisoner; and maintaining safety and security at the Superior Court. Program Goals and Objectives - Provide custodial care of pretrial adult male and female inmates, juvenile male and female inmates, and male and female inmates on suicide watches and/or diagnosed as mentally ill - Provide safe and secure housing of inmates - Provide timely and effective initial classification, reclassification, and counseling of inmates - Provide scheduled and special visits for inmates with their families and friends - Facilitate professional contact visitation between inmates and their attorneys, officers of the courts, health or mental care professional, and representatives of any law enforcement agencies on an "as requested" basis - Facilitate delivery of three meals a day, access to medical and psychiatric care, access to recreational activities, and scheduled programs to inmates - Facilitate inmate court attendance - Facilitate juvenile inmate attendance at Court Alternative Program for Education (CAPE) classes and activities conducted in the juvenile housing unit - Provide custodial care of sentenced adult male and female inmates who are part of the Work Furlough/Work Release programs - Provide placement into court ordered treatment programs or participation in release programs - Provide inmate labor for kitchen, sanitation, landscaping, material management, supply, and laundry sections, as well as special work crews as required - Provide job skill training to inmates who are sentenced to working in the community in cooperation with community agencies and Adult Probation department - Provide custodial care of pretrial adult male inmates and any adult male inmate on a disciplinary or administrative segregation status - Process all new arrests through a photo and fingerprint identification system - Process all book ID release inmates as ordered through the courts - Process all sentenced inmates as ordered through the courts - Provide a safe and secure setting for the staff, inmates, and public while at the Pima County Detention Center - Provide good customer service to visitors who come to the facilities - Provide liaison and helpful information that result in a safer environment - Investigate security matters within the Corrections Bureau including criminal and in-house activities that warrant investigation - Gather intelligence information on gangs and security threat groups to be shared/disseminated with other law enforcement agencies - Safeguard inmate property and evidence within the facilities - Ensure that mail with the facilities are screened for contraband items and drugs - Provide firearms training and coordination for Corrections Bureau personnel - Provide safe and secure transportation of inmates to and from their court appearances as scheduled - Provide safe and secure transportation of inmates to the Arizona State Department of Corrections intake center after they have been sentenced to prison - Provide law enforcement basic training for new corrections officer recruits - Provide managerial and administrative oversight for activities within the program - Provide food services for all inmates in the corrections facilities - Maintain and provide the necessary supplies for all inmates and staff (items provided to inmates include bedding, uniforms, towels, and sanitation goods) - Perform all duties associated with booking, inmate records, and classification records - Process all bookings, court paperwork from multiple jurisdictions, sentence computations, wants and warrant checks, and inmate releases - Maintain custody files on every inmate in custody including all booking and court information as well as internally generated documents - Perform daily sanitation procedures on the corrections facilities and grounds - Oversee improvement projects, handle fire and occupational safety issues, and liaison with Facilities Management on maintenance and construction projects - Handle grievances, hearings, policy and procedures, statistics, information gathering, and special reports for the Corrections Bureau - Staff employees to operate the commissary and other inmate programs (revenue generated from the sale of goods are transferred to the General Fund to pay for the personnel costs) - Provide managerial and administrative oversight for activities within the program 12-79 Pima County FY 2005/06 Adopted Budget Program Summary Department: SHERIFF Program: 1000 CORRECTIONS Program Performance Measures Inmates booked Average daily inmate population Inmate court transports Escapes (not failures to return) Serious injuries to staff Suicides Erroneous releases Failures to release (cases) Inmate grievances FY2003/04 Actual 34,688 1,634 21,032 0 2 0 0 0 4,818 FY2004/05 Estimated 38,000 1,820 24,256 1 0 1 2 1 5,200 FY2005/06 Planned 41,000 1,928 28,000 0 0 0 0 0 5,460 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 24,846,195 6,030,366 199,000 28,630,999 7,409,240 500,000 30,556,495 7,280,218 200,000 31,075,561 36,540,239 38,036,713 6,173,446 6,305,000 6,310,000 187,988 1,000 1,000 6,361,434 6,306,000 6,311,000 395,207 400,000 400,000 1,015,936 940,000 1,100,000 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 20,681 0 3,000 1,371,163 535,000 540,000 2,802,987 1,875,000 2,043,000 INTERGOVERNMENTAL 123,101 68,600 100,000 Grant Revenue Sub-Total 123,101 68,600 100,000 (120,000) (120,000) (120,000) Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (1,181,642) 23,089,681 0 491,171 27,919,468 0 (76,194) 29,778,907 31,075,561 36,540,239 38,036,713 498.2 611.0 631.7 Supplemental Packages Approved Supplemental Package F - Additional Supplies and Services for New Jail - is associated with this program. Funding of this package provides $200,000 for supplies and services for the new 500 bed adult detention facility. The data presented on this page includes $200,000 in additional expenditures. 12-80 Pima County FY 2005/06 Adopted Budget Program Summary Department: SHERIFF Program: 1000 FORFEITURES Function Enhance law enforcement and public safety services through forfeiture proceeds. Description of Services Receive allocations of seized antiracketeering monies from the state and various federal agencies as ordered by the courts. (Note: The County Attorney Law Enforcement Antiracketeering Fund, Sheriff RICO Funds, and Sheriff Antiracketeering Fund each have a pool of antiracketeering dollars. These funds are received and recorded in the County Attorney's subfund. Incurred expenses are offset by revenues recorded in the County Attorney's subfund. For information purposes only, this summary shows the operating transfer from the County Attorney's subfund.) Program Goals and Objectives - Enhance law enforcement and public safety services through the use of forfeiture proceeds FY2003/04 Actual FY2004/05 Estimated Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 202,938 1,671,037 648,058 0 1,800,000 0 0 3,535,514 0 2,522,033 1,800,000 3,535,514 100,000 Program Performance Measures FY2005/06 Planned n/a Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL 100,000 100,000 FINES AND FORFEITS 1,090 0 0 INTEREST 7,712 2,000 2,000 28,547 0 0 137,349 102,000 102,000 2,384,684 1,698,000 3,435,514 0 0 0 0 0 0 2,522,033 1,800,000 3,535,514 0.0 0.0 0.0 MISCELLANEOUS Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-81 0 (2,000) 0 Pima County FY 2005/06 Adopted Budget Program Summary Department: SHERIFF Program: 1000 HIDTA Function Administer High Intensity Drug Trafficking Areas (HIDTA) grants awarded by the federal government. Description of Services The Sheriff Department is the administrator of HIDTA funds. These funds are distributed to different law enforcement agencies to combat drug trafficking in the southwest borders. Program Goals and Objectives - Receive and administer the HIDTA grants - Account for and disburse pass-through funds to other law enforcement agencies - Pay for overtime, law enforcement equipment, and other investigative costs with grant funds allocated to the Sheriff department FY2003/04 Actual FY2004/05 Estimated Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,380,197 10,413,951 98,558 1,424,184 15,236,579 104,640 1,635,298 15,316,489 388,483 11,892,706 16,765,403 17,340,270 INTERGOVERNMENTAL 11,879,261 16,757,965 17,348,290 Grant Revenue Sub-Total 11,879,261 16,757,965 17,348,290 0 0 0 0 13,445 0 0 7,438 0 11,892,706 16,765,403 17,340,270 24.0 24.0 25.5 Program Performance Measures FY2005/06 Planned n/a Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-82 0 (8,020) 0 Pima County FY 2005/06 Adopted Budget Program Summary Department: SHERIFF Program: 1000 OPERATIONS Function Provide emergency, non-emergency, criminal investigations, and other public safety services to the unincorporated areas of Pima County. Description of Services This program consists of two divisions, Criminal Investigations and Uniform Operations. Criminal Investigations provides investigative services for deaths, murders, sex crimes, robberies, assaults, domestic violence, economic crimes, arson, misdemeanors, narcotics offenses, and other illegal activities. Uniform Operations deploys personnel to preserve the peace, arrest criminals, and prevent/suppress breaches of the peace. This division implements community policing initiatives to improve interaction with the service population, identifying problem areas, and responding accordingly. Included in this program are specially trained officers to serve in Special Weapons and Tactics (SWAT), motorcycle enforcement (ME), traffic investigations, K-9, air operations, and explosive ordinance disposal. Program Goals and Objectives CRIMINAL INVESTIGATIONS - Investigate violations of Arizona Revised Statutes with the goal of identifying the offenders and presenting accurate and sufficient relevant information to the County Attorney to facilitate prosecution, if deemed appropriate - Provide investigative services for homicide, robbery/assault, Fugitive Investigations Strike Team (FIST), targeted offenders, intelligence and crime analysis, and gangs - Work with other law enforcement agencies to identify offenders who have committed major narcotics related offenses - Provide investigative services for arson, auto theft, elderly abuse, fraud, RICO, crimes against children, burglary, domestic violence, sexual assault, and community problems UNIFORM OPERATIONS - Perform special functions to meet law enforcement needs (these units include SWAT, Traffic/DUI, K-9, Air Operations, Explosive Ordinance Disposal, Motorcycle Enforcement, Hostage Negotiations, and Safe Streets) - Patrol districts to answer emergency and non-emergency calls for services from the public - Investigate all traffic incidents - Enforce Arizona State laws and County ordinances - Conduct a proactive patrol 24 hours a day, seven days a week - Facilitate a safe environment and improve the quality of life for the citizens of Pima County, in part, through active community policing - Provide law enforcement basic training for new deputy recruits Program Performance Measures Misdemeanor DUI arrests Felony DUI arrests Hazardous citations issued (ME) Non-hazardous citations issued (ME) Collisions investigated (ME) Barricaded subjects Hostage situations Hazardous citations issued (traffic) Non-hazardous citations issued (traffic) Collisions investigated (traffic) Responses for backup (K-9) Explosive ordinance disposal missions Misdemeanor arrests (Safe Streets) Felony arrests (Safe Streets) Calls for service Arrests On-site activity Response times (minutes): priority one calls Burglary unit: cases assigned FY2003/04 Actual 1,459 190 19,711 16,181 4,464 7 5 3,122 706 291 2,300 137 718 149 154,900 18,677 28,471 7:17 1,504 12-83 FY2004/05 Estimated 1,500 175 20,000 15,000 4,500 15 5 4,000 1,000 300 1,700 140 800 200 159,028 19,232 28,135 7:23 1,900 FY2005/06 Planned 1,500 175 20,000 15,000 4,500 17 8 4,000 1,000 300 2,400 150 800 800 163,321 19,803 27,237 7:28 2,300 Pima County FY 2005/06 Adopted Budget Program Summary Department: SHERIFF Program: 1000 OPERATIONS Burglary unit: cases unassigned Burglary unit: cases cleared Burglary unit: detectives assigned Burglary unit: cases per detective Adult Sex Crimes unit: cases assigned Adult Sex Crimes unit: cases unassigned Adult Sex Crimes unit: cases cleared Adult Sex Crimes unit: detectives assigned Adult Sex Crimes unit: cases per detectives Community problems unit: cases assigned Community problems unit: cases unassigned Community problems unit: cases cleared Community problems unit: detectives assigned Community problems unit: cases per detective Economic crimes unit: cases assigned Economic crimes unit: cases unassigned Economic crimes unit: cases cleared Economic crimes unit: detectives assigned Economic crimes unit: cases per detective Crimes against children: cases assigned Crimes against children: cases unassigned Crimes against children: cases cleared Crimes against children: detectives assigned Crimes against children: cases per detective Homicide unit: cases assigned Homicide unit: cases unassigned Homicide unit: cases cleared Homicide unit: detectives assigned Homicide unit: cases per detective Robbery/assault unit: cases assigned Robbery/assault unit: cases unassigned Robbery/assault unit: cases cleared Robbery/assault unit: detectives assigned Robbery/assault unit: cases/detective Fugitive unit: cases assigned Fugitive unit: cases unassigned Fugitive unit: cases cleared Fugitive unit: detectives assigned Fugitive unit: cases/detective Gang & Targeted Offenders unit: cases assigned Gang & Targeted Offenders unit: detectives assigned Gang & Targeted Offenders unit: cases/detective Domestic Violence unit: cases assigned Domestic Violence unit: cases unassigned Domestic Violence unit: cases cleared Domestic Violence: detectives assigned Domestic Violence unit: cases/detective Gang & Targeted Offenders unit: cases cleared Night squad detectives unit: cases investigated Night squad detectives unit: cases assigned Night squad detectives unit: cases unassigned Night squad detectives assigned Night squad detectives unit: cases per detective Gang & Targeted Offenders: cases unassigned 723 200 7 215 203 37 166 2 83 18,180 11,509 1,787 9 2,020 2,997 1,439 2,476 11 272 2,363 209 2,154 8 269 819 352 467 7 68 573 29 544 6 55 2,735 826 1,403 5 547 481 2 240 4,014 22 3,992 6 669 481 734 260 474 8 33 0 12-84 1,250 175 5 380 214 40 174 2 87 20,000 12,600 1,960 9 2,222 5,044 1,901 3,037 11 459 2,813 290 2,523 8 315 950 400 500 7 71 601 0 601 6 58 2,871 867 1,473 5 574 505 2 252 4,250 0 4,215 5 843 505 844 312 532 8 39 0 1,600 150 5 460 228 35 193 2 96 22,500 14,175 2,205 10 2,250 8,490 2,510 3,126 11 771 4,165 323 3,842 8 480 975 450 550 8 68 631 0 601 6 61 3,014 910 1,546 5 602 530 2 265 4,426 0 4,426 6 738 530 970 376 594 8 47 0 Pima County FY 2005/06 Adopted Budget Program Summary Department: SHERIFF Program: 1000 OPERATIONS Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 28,170,494 5,728,142 236,737 28,300,842 5,231,127 4,805 33,040,374 5,639,935 0 34,135,373 33,536,774 38,680,309 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues LICENSES & PERMITS CHARGES FOR SERVICES FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL 250 0 0 1,707 0 0 10,108 10,000 5,300 4,924 0 0 16,989 10,000 5,300 1,053,578 708,925 508,873 10 0 0 9,294 0 0 1,062,882 708,925 508,873 0 0 0 INTEREST MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (5,192) 33,060,694 0 0 32,817,849 0 (1,078) 38,167,214 34,135,373 33,536,774 38,680,309 418.0 419.0 422.0 12-85 This page intentionally left blank. 12-86 Pima County FY 2005/06 Adopted Budget Superior Court Expenditures: 42,796,112 Revenues: FTEs 12,692,044 647.2 Function Statement: Adjudicate cases in which exclusive jurisdiction is not vested in another court. Provide administrative services and automated information systems to the court. Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims. Provide custody/visitation evaluation and mediation, marriage/divorce counseling, and custody evaluations. Provide a legal collection and library facility and assist in the retrieval of information. Provide jurors for Superior Court, Justice Courts, and Tucson Municipal Court. Publish the daily calendar, collect and analyze statistics, and manage the daily calendars for Superior Court divisions. Conduct investigations of defendants and provide supervision of probationers. Provide information about arrestees and detainees to the judicial divisions and monitor compliance with conditions of release. Mandates: ARS Title 12: Courts and Civil Proceedings; ARS Title 13: Criminal Code; ARS Title 21: Juries; ARS Title 25: Marital and Domestic Relations; ARS Title 31: Prisons and Prisoners; and ARS Title 41: State Government Expenditures by Program Jury Commissioner Law Library 0.79% 1.05% Interpreter 0.82% Information Services 6.19% Pretrial Services 5.07% Adjudication 31.10% Fill the Gap - Other 1.13% Conciliation Court 3.66% Calendar Services 1.71% Administration 6.25% Adult Probation 42.23% Sources of All Funding Department Revenue 29.66% Fund Balance Decrease 4.60% General Fund Support 65.74% 12-87 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: SUPERIOR COURT Expenditures by Program ADJUDICATION ADMINISTRATION FY2003/04 Actual FY2004/05 Adopted 11,650,809 FY2005/06 Adopted 12,046,222 13,309,441 1,818,699 1,927,762 2,674,217 15,893,178 16,956,212 18,069,648 CALENDAR SERVICES 671,279 688,991 731,369 CONCILIATION COURT 1,196,193 1,539,217 1,567,739 310,104 342,182 483,080 1,966,471 2,349,108 2,649,896 309,607 329,808 352,413 JURY COMMISSIONER 299,807 315,603 339,882 LAW LIBRARY 385,165 418,886 449,286 1,904,936 2,069,795 2,169,141 36,406,248 38,983,786 42,796,112 1,943,000 887,099 1,563,339 4,315 0 0 9,923,965 9,609,108 9,641,835 ADULT PROBATION FILL THE GAP - OTHER COURT DEPARMENTS INFORMATION SERVICES INTERPRETER PRETRIAL SERVICES Total Expenditures Funding by Source Revenues ADJUDICATION ADMINISTRATION ADULT PROBATION CONCILIATION COURT 512,269 561,000 510,328 INFORMATION SERVICES 436,454 409,000 770,200 70 0 0 206,297 202,380 206,342 1,650 0 0 Total Revenues Net Operating Transfers In/(Out) 13,028,020 0 11,668,587 0 12,692,044 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (1,010,975) 24,389,203 0 1,585,186 25,730,013 0 1,970,516 28,133,552 Total Program Funding 36,406,248 38,983,786 42,796,112 170.9 164.4 171.4 29.3 31.3 43.8 314.3 300.9 302.0 CALENDAR SERVICES 18.0 18.0 18.0 CONCILIATION COURT 18.0 19.0 19.0 0.0 7.0 9.2 28.5 28.5 25.5 INTERPRETER 6.0 6.0 6.0 JURY COMMISSIONER 8.0 8.0 8.0 LAW LIBRARY 4.0 4.0 4.0 40.0 43.5 40.3 637.1 630.6 647.2 INTERPRETER LAW LIBRARY PRETRIAL SERVICES Staffing (FTEs) by Program ADJUDICATION ADMINISTRATION ADULT PROBATION FILL THE GAP - OTHER COURT DEPARMENTS INFORMATION SERVICES PRETRIAL SERVICES Total Staffing (FTEs) 12-88 Pima County FY 2005/06 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 ADJUDICATION Function Adjudicate all cases filed in the Superior Court. Description of Services Adjudicate cases in which exclusive jurisdiction is not vested in another court, cases of equity and of law which involve title to or possession of real property, cases involving the legality of any tax imposed or assessment, cases involving the legality of any toll or municipal ordinance, cases in which the demand or value of property in controversy amounts to $5,000 or more, and criminal felony and misdemeanor cases not otherwise provided for by law. Ensure the security of citizens and staff occupying or visiting court facilities. Program Goals and Objectives - Provide for the timely, fair and efficient administration of justice under the law, in a manner that instills and sustains the public's confidence in the judicial system - Ensure safety of public and employees occupying court facilities and safeguard all physical assets Program Performance Measures Population served Total cases filed Total cases pending Public security screened entering building FY2003/04 Actual 910,950 23,135 29,142 685,543 FY2004/05 Estimated 931,210 22,176 29,448 689,986 FY2005/06 Planned 943,795 22,815 29,906 710,000 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 9,531,617 2,027,481 91,711 9,820,390 2,225,832 0 10,775,221 2,469,620 64,600 11,650,809 12,046,222 13,309,441 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL 340,185 240,000 262,000 CHARGES FOR SERVICES 128,209 125,023 125,023 11,802 10,000 10,000 MISCELLANEOUS Operating Revenue Sub-Total 480,196 375,023 397,023 984,173 100,000 720,000 CHARGES FOR SERVICES 64,108 56,840 62,160 INTEREST 17,491 203 10,197 INTERGOVERNMENTAL Special Programs Revenue Sub-Total INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total 1,065,772 157,043 792,357 397,309 355,033 373,959 0 0 397,032 (277) 355,033 373,959 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (415,451) 10,123,260 0 450,934 10,708,189 0 (58,814) 11,804,916 11,650,809 12,046,222 13,309,441 170.9 164.4 171.4 12-89 Pima County FY 2005/06 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 ADJUDICATION Supplemental Packages Approved Supplemental Package B - Maintenance of Judicial Capacity - is associated with this program. Funding of this package provides $220,020 for personal services, $23,432 for supplies and services, and $64,600 for capital in order to establish two new divisions of the Superior Court, which are mandated by Arizona Revised Statutes based on Pima County population figures. The data presented on the previous page includes $308,052 in additional expenditures. 12-90 Pima County FY 2005/06 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 ADMINISTRATION Function Provide administrative services to the court and its departments. Description of Services Services provided by this division include human resources management, training and education, facility and resource management, and financial management. Program Goals and Objectives - Continue efforts to obtain outside funding in support of court operations - Ensure all mandated services are provided - Establish protocols for achieving mandates with continuing efforts - Ensure adequate security - Enhance the responsiveness to the needs of the judicial divisions - Ensure that all employees achieve mandatory training requirements - Maintain suitable facilities in which to hold court FY2004/05 Estimated FY2005/06 Planned 637 1,100 $36,406,248 685,543 20 631 1,568 $38,983,786 689,986 20 635 1,800 $42,796,112 710,000 20 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,599,429 209,457 9,813 1,804,685 123,077 0 2,474,193 200,024 0 1,818,699 1,927,762 2,674,217 4,315 0 0 4,315 0 0 0 0 0 0 0 1,814,384 0 0 1,927,762 0 0 2,674,217 1,818,699 1,927,762 2,674,217 29.3 31.3 43.8 Program Performance Measures Court staff supported Job applicants processed Funds administered Building visitors Grants/state programs managed Total Program Expenditures Program Funding by Source FY2003/04 Actual FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-91 Pima County FY 2005/06 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 ADULT PROBATION Function Serve the court, actively promote community safety, facilitate positive behavioral change in probationers and promote victim rights. Description of Services Provide the court with the highest quality information available to assist in judicial decisions. Assess defendants' risk to the community, identify and address their needs by implementing outcome-based supervision plans designed to bring about lasting behavioral change. Seek victims' input and facilitate their involvement in the restoration process. Monitor and facilitate probationer compliance with court orders and laws, reward progress, and respond appropriately to violations. Participate in the research, development and advancement of community supervision. Program Goals and Objectives - Support the Drug and Mental Health Court models that address specific offender populations - Continue to provide specialized services that address specific offender populations, including chronic DUI offenders, the special learning needs population, those with severe mental health issues, those that abuse illegal substances, those convicted of sex or sex-related crimes and domestic violence offenders - Implement the Adult Probation Enterprise Tracking System (APETS) - Promote the development of motivational interviewing skills for line staff - Increase participation in the Literacy Education and Resource Network (LEARN) which provides the opportunity to earn a high school equivalency diploma - Continue to promote the Safe Neighborhood program - Continue association with the Fugitive Investigative Strike Team and improve the apprehension of absconders - Continue involvement with the Animal Cruelty Task force of Southern Arizona - Continue community service involvement with three neighborhood Weed and Seed Projects, which attempt to reduce crime in targeted areas Program Performance Measures Probationers supervised Reports written prior to sentencing Jail days reduced by accelerated sentencings Savings generated by avoiding jail time Community service hours completed Probation fees collected Probationers enrolled in adult education GEDs awarded Negative drug tests Absconders apprehended Probationers successfully terminated Violators brought before court FY2003/04 Actual 7,842 3,662 4,875 $268,180 189,594 $1,295,259 1,030 95 94% 758 65% 1,162 FY2004/05 Estimated 8,012 3,944 3,800 $244,000 213,461 $1,353,075 900 95 94% 780 68% 1,200 FY2005/06 Planned 8,186 4,540 3,300 $245,000 226,897 $1,400,316 1,000 90 94% 785 70% 1,313 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 13,005,575 2,848,705 38,898 14,188,809 2,767,403 0 15,346,591 2,723,057 0 15,893,178 16,956,212 18,069,648 44 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 44 0 0 1,332,358 1,257,820 1,400,316 23,060 22,600 29,450 MISCELLANEOUS 187 0 0 MEMO REVENUE 950 0 0 1,356,555 1,280,420 1,429,766 CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total 12-92 Pima County FY 2005/06 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 ADULT PROBATION INTERGOVERNMENTAL INTEREST Grant Revenue Sub-Total 8,564,425 8,328,688 8,212,069 2,941 0 0 8,567,366 8,328,688 8,212,069 0 0 0 0 456,530 6,890,574 0 1,231,611 7,196,202 15,893,178 16,956,212 18,069,648 314.3 300.9 302.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (411,253) 6,380,466 12-93 Pima County FY 2005/06 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 CALENDAR SERVICES Function Provide general information to the public regarding the court and specific case information. Work with divisions in assuring cases comply with court rules and procedures. Description of Services Provide printed and online calendaring information. Manage data base used for reports and statistics. Review cases for compliance. Program Goals and Objectives - Provide increased assistance to pro per litigants - Increase automation capabilities - Work with division staff to improve case management Program Performance Measures Cases filed Cases disposed Population served Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 23,135 22,946 910,950 Total Program Funding Program Staffing (FTEs) 22,176 21,870 931,210 FY2005/06 Planned 22,815 21,802 943,795 FY2003/04 Actual FY2004/05 Adopted 645,294 21,254 4,731 673,512 15,479 0 715,890 15,479 0 671,279 688,991 731,369 0 0 0 0 0 671,279 0 0 688,991 0 0 731,369 671,279 688,991 731,369 18.0 18.0 18.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2004/05 Estimated 12-94 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 CONCILIATION COURT Function Provide alternatives to costly litigation, including: custody/parenting time mediations, evaluations, and conciliation counseling by order of the court and as provided by statute. Administer the judicial supervision program, parent information program and payments for professional services through the expedited child support and parenting fund. Serve as special masters in family law cases. Description of Services Provide mandatory mediation, custody and access evaluations, and conciliation counseling as direct mandated services. Provide Special Master services to the court, administer and monitor the Mandatory Parent Information Program, Judicial Supervision Program, Limited Child Custody Evaluation Panel, and Contract Court/Community Services. Program Goals and Objectives - Provide mandated child and family services for the family law division of the Superior Court - Survey mandatory parent divorce education programs and judicial supervision clients - Complete analysis of domestic violence screening results and present findings with policy recommendations - Initiate program evaluation of special master program Program Performance Measures Mediation cases processed Custody evaluation cases reviewed Parent education clients educated Conciliation case counseling provided Judicial supervision of cases involving children Expedited Fund cases reviewed Special Master cases active Non-petitioned counseling cases Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 1,303 69 4,242 112 185 73 1 20 FY2004/05 Estimated 1,325 70 4,500 100 185 115 5 20 FY2005/06 Planned 1,360 70 4,610 100 185 115 10 20 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 766,991 429,202 0 970,290 566,527 2,400 1,037,437 530,302 0 1,196,193 1,539,217 1,567,739 505,279 540,000 480,100 6,782 0 6,500 208 0 0 Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 512,269 540,000 486,600 INTERGOVERNMENTAL 0 21,000 23,728 Grant Revenue Sub-Total 0 21,000 23,728 Net Operating Transfers In/(Out) 0 0 0 0 204,630 773,587 0 297,000 760,411 1,196,193 1,539,217 1,567,739 18.0 19.0 19.0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (60,437) 744,361 12-95 Pima County FY 2005/06 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 FILL THE GAP - OTHER COURT DEPARMENTS Function Provide case processing assistance to participating courts in Pima County. Description of Services The Superior Court in Pima County, on behalf of the Clerk of the Superior Court and the Justice Courts proposes to continue the Criminal Case Reduction and Process Improvement Project that was funded by Fill The Gap in fiscal year 2001/02 and fiscal year 2002/03. This project is a multifaceted approach to improving criminal case processing and to streamlining workflow. (Note: This program code contains Fill the Gap budgets for all courts except Superior Court. The Superior Court Fill The Gap budget is included in the Adjudication program.) Program Goals and Objectives - Improve probation collections as a result of continuation of noticing project - Cost savings from utilizing electronic means of document/minute entry distribution - Probation supervision provided for Justice Courts - Automated data transfer for weekend cases from Tucson to Ajo Justice Court - Improved criminal case flow practices Program Performance Measures FY2003/04 Actual FY2004/05 Estimated FY2003/04 Actual FY2004/05 Adopted 263,325 38,008 8,771 292,902 49,280 0 415,440 39,340 28,300 310,104 342,182 483,080 0 0 0 0 310,104 0 0 342,182 0 0 483,080 0 310,104 342,182 483,080 0.0 7.0 9.2 FY2005/06 Planned n/a Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-96 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 INFORMATION SERVICES Function Provide coordinated long range information technology system analysis, planning, and design services in support of all court programs. Provide maintenance and technical assistance for all court technology infrastructure and equipment. For each bench of the Superior Court, produce management and statistical information reports, which are used for evaluating existing and projected demands for services, case flow analysis, management, and quality control. Produce monthly Supreme Court Report for the Arizona Superior Court in Pima County and for the Consolidated Justice Courts. Description of Services Conduct day to day system and equipment installation, maintenance, operation, and administrative support for the court’s data networking systems, personal computers, and software application programs. Coordinate and provide technology related purchasing advice, troubleshooting, maintenance, desktop application support, and the court’s presence on the Internet. Record, maintain, and report all relevant statistical data needed to comply with federal and state reporting requirements; monitor and establish quality control policies and procedures to insure the Court Automated Case Tracking Information System is managed effectively; design and conduct qualitative and quantitative research necessary to measure the effectiveness and efficiencies of various court departments; and construct criminal, civil, family law (domestic), probate, and arbitration research projects/reports. Program Goals and Objectives - Provide reliable, effective, and consistent high quality technology systems and services to the Court in a timely manner - Enable and enhance public access to court information Program Performance Measures Complete design and development, and report projects within deadlines Help Desk calls resolved: During the initial call During the same day Within 24 hours FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned n/a 96% 96% n/a n/a n/a 25% 60% 85% 33% 62% 87% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,529,888 292,353 144,230 1,626,726 264,978 457,404 1,688,598 732,298 229,000 1,966,471 2,349,108 2,649,896 537 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total 537 0 0 407,932 384,000 384,000 2,985 0 6,000 410,917 384,000 390,000 INTERGOVERNMENTAL 25,000 25,000 380,200 Grant Revenue Sub-Total 25,000 25,000 380,200 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (398,576) 1,928,593 0 117,240 1,822,868 0 (6,192) 1,885,888 Total Program Funding 1,966,471 2,349,108 2,649,896 28.5 28.5 25.5 Program Staffing (FTEs) 12-97 Pima County FY 2005/06 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 INTERPRETER Function Provide court interpreting service to non-English speaking defendants, witnesses, and victims who are unable to understand the proceedings. The court interpreter is the language conduit which allows the defendant, witness, and victim to be linguistically and cognitively present in the courtroom. Description of Services Provide interpreting services to non-English speaking and hearing impaired defendants, witnesses, and victims who are unable to understand court proceedings. Program Goals and Objectives - Provide effective coverage to the courts with minimal utilization of per diem interpreters - Ensure effective communication services for the monolingual and deaf - Recruit additional uncommon language interpreters - Provide enhanced training and workshops to maintain a base of court trained uncommon language interpreters Program Performance Measures Hearings interpreted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2003/04 Actual 4,849 FY2004/05 Estimated 5,286 FY2005/06 Planned 5,761 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 298,490 11,117 317,140 12,668 339,745 12,668 309,607 329,808 352,413 70 0 0 70 0 0 0 0 0 0 0 309,537 0 0 329,808 0 0 352,413 309,607 329,808 352,413 6.0 6.0 6.0 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-98 Pima County FY 2005/06 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 JURY COMMISSIONER Function Provide qualified jurors to serve on trials in the Superior Court, Pima County Consolidated Justice Courts, Tucson City Court, and on state and county grand juries. Description of Services Maintain and update the Pima County master jury list from Pima County registered voters and persons licensed by the Arizona Department of Transportation. Summon and qualify prospective jurors. Track and facilitate payment of jurors. Program Goals and Objectives - Continue to address jurors who fail to report to jury service - Work with state legislators to revise recently enacted legislation which overburdens jurors legitimately eligible to be excused from jury service Program Performance Measures FY2003/04 Actual Jurors summoned Population served Undeliverable summonses Jurors who fail to appear Jurors reporting for service 112,320 910,950 13,798 10,692 30,262 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) 112,000 931,210 15,700 12,490 31,500 FY2005/06 Planned 112,000 943,795 15,700 12,000 31,500 FY2003/04 Actual FY2004/05 Adopted 273,372 22,397 4,038 307,402 8,201 0 326,415 13,467 0 299,807 315,603 339,882 0 0 0 0 0 299,807 0 0 315,603 0 0 339,882 299,807 315,603 339,882 8.0 8.0 8.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2004/05 Estimated 12-99 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 LAW LIBRARY Function Provide access to current legal materials and information per ARS 12-305. Description of Services Provide a variety of constituents with a collection of legal material and assistance in the retrieval of information. Program Goals and Objectives - Add library and research information to the Superior Court Law Library website - Enrich and monitor law library's practice materials within budget (filing fees) - Continue respectful and beneficial customer service Program Performance Measures Books circulated Library users Reference interviews Telephone inquiries Reference materials added or deleted Invoices paid Releases, pocket supplements filed Books returned to shelves Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 1,773 11,328 1,892 1,578 10,039 855 6,139 4,004 FY2004/05 Estimated 1,866 12,212 1,952 1,452 8,458 652 5,228 8,030 FY2005/06 Planned 1,959 12,913 2,010 1,548 9,428 748 6,034 6,452 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 153,803 228,421 2,941 188,142 230,744 0 204,419 244,867 0 385,165 418,886 449,286 Revenues Operating Revenue Sub-Total CHARGES FOR SERVICES 0 0 0 197,483 196,108 198,210 INTEREST 1,158 1,297 1,453 MISCELLANEOUS 7,656 4,975 6,679 206,297 202,380 206,342 0 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 (35,362) 214,230 0 13,670 202,836 0 23,831 219,113 385,165 418,886 449,286 4.0 4.0 4.0 12-100 Pima County FY 2005/06 Adopted Budget Program Summary Department: SUPERIOR COURT Program: 1000 PRETRIAL SERVICES Function Provide the court with timely information related to statutory release criteria in order to ensure each felony pretrial defendant and county misdemeanor arrestee is afforded the right to be considered for release under the least onerous conditions. Actively address court ordered conditions of release and other defendant identified needs for those defendants released under the supervision of Pretrial Services. Description of Services Interview each felony and county misdemeanor defendant and verify their stated community ties. Research criminal history databases for felony charged defendants (National Crime Information Center, Arizona Crime Information Center, Interstate Identification Index, County Attorney’s Prosecutor System, Case Automated Tracking System, Juvenile On Line Tracking System, and the Sheriff Department's Inmate Tracking System). Research databases for misdemeanor charged defendants (Justice Court system, City Court system, Department of Motor Vehicles, and the Sheriff Department's Inmate Tracking System). Contact other third parties who might have information relevant to the release decision (Child Protection Services, parole/probation officers, alleged victims, out of state jurisdictions). Assess each defendant’s risk for failure to appear and re-arrest, if released. Prepare a written, succinct report for the court of the findings and make a recommendation for release suitability. Screen county misdemeanor arrestees for eligibility for pre-release and release those suitable. Provide follow-up contact with those pre-released misdemeanor arrestees to remind them of their court date, and if a defendant failed to appear, follow-up contact is required to arrange for voluntary surrender. Reinvestigate those felony defendants held on bond to determine, with additional information, if the defendant would now be suitable for non-financial release. Initiate the setting of a review hearing with Superior Court, if there is a change in the defendant’s circumstances that now warrant a rehearing on conditions of release. Prepare for the court an updated report and recommendation on all motions to modify conditions of release initiated by the defense attorney. Monitor compliance of conditions of release for each defendant released into the custody of this department and notify the court in a timely manner if a defendant is out of compliance. Identify appropriate referrals for each defendant based on court ordered conditions of release and any defendant identified needs. Minimize the issuance of warrants out of the arraignment court. Arrange for the self-surrender in Superior Court for those cases where warrants issued and the failure to appear does not seem intentional. Maintain an automated data system that is used to track demographic, case, and performance information on each felony pretrial defendant. Compile information related to staff workload and performance measurements. Program Goals and Objectives - Reduce unnecessary pretrial detention by identifying defendants appropriate for non-financial release - Provide release alternatives to the court - Provide assurance to the court that conditions of release are being observed on defendants supervised by this department - Maintain an automated data system that captures relevant information pertaining to defendants and their cases, as well as information on staff workload measurements Program Performance Measures Felony initial appearance reports Felony cases supervised Reports submitted to Superior Court Reduction in arraignment warrants FY2003/04 Actual 8,757 2,582 1,626 50% FY2004/05 Estimated 8,940 2,600 1,800 50% FY2005/06 Planned 9,110 2,626 1,890 50% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,825,805 68,165 10,966 2,002,199 67,596 0 2,101,545 67,596 0 1,904,936 2,069,795 2,169,141 1,650 0 0 1,650 0 0 0 0 0 0 0 1,903,286 0 0 2,069,795 0 0 2,169,141 1,904,936 2,069,795 2,169,141 40.0 43.5 40.3 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 12-101 This page intentionally left blank. 12-102 Pima County FY 2005/06 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Enterprise Funds Total Expenditures MEDICAL SERVICES INSTITUTIONAL HEALTH HEALTH CARE FINANCING INSTITUTIONAL HEALTH KINO - UPI TOTAL INSTITUTIONAL HEALTH 68,318,200 13,845,909 19,791,667 68,318,200 13,845,909 19,791,667 101,955,776 101,955,776 PIMA HEALTH SYSTEM & SERVICES AMBULATORY PROGRAM CLAIMS PROCESSING SERVICES COMMUNITY SERVICES SYSTEM LONG TERM CARE PROGRAM TOTAL PIMA HEALTH SYSTEM & SERVICES 105,626,618 97,718 4,994,846 158,393,425 105,626,618 97,718 4,994,846 158,393,425 269,112,607 269,112,607 PUBLIC HEALTH ADMINISTRATIVE SERVICES COMMUNITY HEALTH & DIETETIC SERVICES CONSUMER HEALTH & FOOD SAFETY DIRECTOR'S OFFICE DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING MOBILE SERVICES ONE PERCENT FOR YOUTH PIMA ANIMAL CARE CENTER PUBLIC HEALTH NURSING TOBACCO PREVENTION & CONTROL VITAL REGISTRATION TOTAL PUBLIC HEALTH TOTAL MEDICAL SERVICES 101,955,776 13-1 581,881 3,826,870 1,445,394 194,278 4,024,450 2,614,334 1,913,163 115,813 100,000 4,187,783 4,463,609 1,353,868 415,139 581,881 3,826,870 1,445,394 194,278 4,024,450 2,614,334 1,913,163 115,813 100,000 4,187,783 4,463,609 1,353,868 415,139 25,236,582 25,236,582 25,236,582 269,112,607 396,304,965 Pima County FY 2005/06 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM General Fund Functional Area/Super Department/Program Special Revenue Funds Enterprise Funds Total Revenues MEDICAL SERVICES INSTITUTIONAL HEALTH INSTITUTIONAL HEALTH TOTAL INSTITUTIONAL HEALTH 69,765 69,765 69,765 69,765 PIMA HEALTH SYSTEM & SERVICES AMBULATORY PROGRAM CLAIMS PROCESSING SERVICES COMMUNITY SERVICES SYSTEM LONG TERM CARE PROGRAM TOTAL PIMA HEALTH SYSTEM & SERVICES 105,086,765 97,718 4,308,130 159,983,785 105,086,765 97,718 4,308,130 159,983,785 269,476,398 269,476,398 PUBLIC HEALTH COMMUNITY HEALTH & DIETETIC SERVICES CONSUMER HEALTH & FOOD SAFETY DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING PIMA ANIMAL CARE CENTER PUBLIC HEALTH NURSING TOBACCO PREVENTION & CONTROL VITAL REGISTRATION TOTAL PUBLIC HEALTH TOTAL MEDICAL SERVICES 69,765 13-2 2,743,410 1,132,830 2,711,611 2,302,362 968,317 3,000,776 1,444,996 1,355,637 860,000 2,743,410 1,132,830 2,711,611 2,302,362 968,317 3,000,776 1,444,996 1,355,637 860,000 16,519,939 16,519,939 16,519,939 269,476,398 286,066,102 Pima County FY 2005/06 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs MEDICAL SERVICES INSTITUTIONAL HEALTH HEALTH CARE FINANCING INSTITUTIONAL HEALTH 16.0 2.0 TOTAL INSTITUTIONAL HEALTH 18.0 PIMA HEALTH SYSTEM & SERVICES ADMINISTRATION COMMUNITY SERVICES SYSTEM HEALTH MANAGEMENT LONG TERM CARE PROGRAM 114.4 8.3 54.6 762.7 TOTAL PIMA HEALTH SYSTEM & SERVICES 939.9 PUBLIC HEALTH ADMINISTRATIVE SERVICES COMMUNITY HEALTH & DIETETIC SERVICES CONSUMER HEALTH & FOOD SAFETY DIRECTOR'S OFFICE DISEASE CONTROL EMERGENCY MGT/HOMELAND SECURITY FAMILY PLANNING MOBILE SERVICES PIMA ANIMAL CARE CENTER PUBLIC HEALTH NURSING TOBACCO PREVENTION & CONTROL VITAL REGISTRATION 23.2 73.5 27.3 4.2 45.7 9.4 23.7 1.7 69.5 66.0 5.2 9.0 TOTAL PUBLIC HEALTH 358.3 TOTAL MEDICAL SERVICES 1,316.2 Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 13-3 This page intentionally left blank. 13-4 Pima County FY 2005/06 Adopted Budget Institutional Health Expenditures: 101,955,776 Revenues: FTEs 69,765 18.0 Function Statement: Oversee the health care services provided to the populations at the County's Adult and Juvenile detention centers by monitoring the performance of health care providers under contract to provide such services, ensuring the provision of quality health care and the reduction of County liability. Ensure the County's compliance with statutory obligations regarding health care and mental health care by funding the County's mandated contributions to state health care delivery systems and by funding of, and adjudicating claims for, the County's Title 36 mental health responsibilities. Provide technical assistance and other support to County administration regarding the County's health care components, including operational audits, feasibility studies, revenue maximization, and cost reduction. Provide lease oversight of University Physicians Healthcare Hospital at Kino, formerly known as Kino Community Hospital. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 7: Medical Facilities and Care of Indigents; ARS Title 13, Chapter 14: Sexual Offenses, Section 13-1414: Expenses of Investigation; ARS Title 31, Chapter 1: Jails, Article 4: Inmate Health Care; Title 36, Chapter 5: Mental Health Services Expenditures by Program Kino - UPI 19.41% Health Care Financing 67.01% Institutional Health 13.58% Sources of All Funding Department Revenue 0.07% General Fund Support 99.93% 13-5 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: INSTITUTIONAL HEALTH Expenditures by Program HEALTH CARE FINANCING INSTITUTIONAL HEALTH FY2003/04 Actual 58,265,126 FY2005/06 Adopted 64,341,776 68,318,200 7,259,322 7,429,669 13,845,909 0 24,791,667 19,791,667 65,524,448 96,563,112 101,955,776 KINO - UPI Total Expenditures FY2004/05 Adopted Funding by Source Revenues HEALTH CARE FINANCING 27,141 10,000 0 INSTITUTIONAL HEALTH 331,306 59,765 69,765 Total Revenues Net Operating Transfers In/(Out) 358,447 0 69,765 0 69,765 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 65,166,001 0 0 96,493,347 0 0 101,886,011 Total Program Funding 65,524,448 96,563,112 101,955,776 Staffing (FTEs) by Program HEALTH CARE FINANCING 8.0 10.0 16.0 INSTITUTIONAL HEALTH 4.0 3.0 2.0 12.0 13.0 18.0 Total Staffing (FTEs) Note: Following the transfer of Kino Community Hospital to University Physicians, Incorporated (UPI), former Kino employees who wanted to continue as County employees were assigned to various County departments. A total of $209,761 and 4 FTEs were added to the Institutional Health Department's fiscal year 2005/06 budget for those former Kino employees assigned to County positions within the department. 13-6 Pima County FY 2005/06 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 HEALTH CARE FINANCING Function Fund and administer the County's contributions to state health care programs and Title 36 behavioral health care mandates to the eligible populations. Description of Services Pay the County's contribution of $14,951,786 to the Arizona Health Care Cost Containment System (AHCCCS) and $41,127,000 to the Arizona Long Term Care System (ALTCS) programs, as well as $2,109,974 in additional contributions resulting from the implementation of Proposition 204. Contract for and fund $8,970,282 for the County's mandated responsibilities for mental health services. (Note: These four items do not add exactly to the $67,324,423 in budgeted supplies and services because there are other budgeted items in this number.) Program Goals and Objectives - Avoid sanctions and penalties through timely payment of the County's contributions to state health care delivery systems - Limit the County's liability by aggressively reviewing mental health care related claims submitted for payment and paying in a timely manner to realize quick pay discounts and exclude payments for unqualified patients Program Performance Measures Timely payment of all contributions Behavioral health claims monitored for quick pay discount FY2003/04 Actual 100% 95% FY2004/05 Estimated 100% 95% FY2005/06 Planned 100% 95% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 530,409 57,726,526 8,191 693,614 63,643,362 4,800 993,777 67,324,423 0 58,265,126 64,341,776 68,318,200 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 21,385 2,000 0 5,756 8,000 0 27,141 10,000 0 0 0 0 0 0 58,237,985 0 0 64,331,776 0 0 68,318,200 58,265,126 64,341,776 68,318,200 8.0 10.0 16.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-7 Pima County FY 2005/06 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 INSTITUTIONAL HEALTH Function Oversee and fund the County's obligation to provide health care to inmates at County correctional facilities. Provide technical assistance and analysis of the County's health care components to County administration. Description of Services Monitor, audit, and fund the provision of quality correctional health care at the Adult Detention Center and the Juvenile Detention Center. Evaluate and audit the County's health care components and report findings and make recommendations to County administration to improve efficiency, maximize revenues, and minimize expenses to the degree prudent. Program Goals and Objectives - Research and publish a complete Request for Proposal (RFP) to solicit comprehensive health care services at Pima County correctional facilities during the current contract period - Provide meaningful and accurate data to County administration regarding health care practices and trends in the County, state, and nation as pertains to the health care services provided to County residents - Minimize County liability through aggressive efforts in finding alternate payer sources for service previously funded by the County Program Performance Measures New vendor in place by March 1, 2006 Inpatient inmates reviewed for AHCCCS eligibility FY2003/04 Actual n/a n/a FY2004/05 Estimated n/a n/a FY2005/06 Planned yes 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 112,871 7,139,366 7,085 191,018 7,238,651 0 166,880 13,679,029 0 7,259,322 7,429,669 13,845,909 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL 229,667 0 0 MISCELLANEOUS 101,639 59,765 69,765 331,306 59,765 69,765 0 0 0 0 0 6,928,016 0 0 7,369,904 0 0 13,776,144 7,259,322 7,429,669 13,845,909 4.0 3.0 2.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 13-8 Pima County FY 2005/06 Adopted Budget Program Summary Department: INSTITUTIONAL HEALTH Program: 1000 KINO - UPI Function Administer the County's contract with University Physicians, Inc. (UPI) for the lease and operation of University Physicians Heathcare Hospital (UPHH), previously known as Kino Community Hospital. Description of Services Monitor and/or audit the lease contract between Pima County and UPI for compliance to terms of the lease and related contract payments, including expenses incurred, revenues generated, staffing levels, compliance with laws and regulations, and other terms and conditions expressed in the contract. Program Goals and Objectives - Ensure compliance with terms of the lease contract to maximize the potential benefit of the hospital to the residents in the vicinity - Monitor and facilitate, as possible, UPI's progress in restoring the facility to a full service hospital to promote greater accessibility to health care on Tucson's southside - Verify, through monitoring and audit, UPI's expenses, revenues, and staffing levels to ensure that County funding levels are appropriate and in the best interest of the community Program Performance Measures Contractor in compliance with terms of lease Specialty services added to UPHH UPHH revenue collection rate UPHH staffing level FY2003/04 Actual n/a n/a n/a n/a FY2004/05 Estimated yes 6 75% 100% FY2005/06 Planned yes 6 75% 100% FY2003/04 Actual FY2004/05 Adopted 0 24,791,667 19,791,667 0 24,791,667 19,791,667 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 24,791,667 0 0 19,791,667 Total Program Funding 0 24,791,667 19,791,667 Program Staffing (FTEs) 0.0 0.0 0.0 Program Expenditures by Object SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source 13-9 FY2005/06 Adopted This page intentionally left blank. 13-10 Pima County FY 2005/06 Adopted Budget Pima Health System & Services Expenditures: 269,112,607 Revenues: FTEs 269,476,398 939.9 Function Statement: Operate an acute/ambulatory health plan for the Arizona Health Care Cost Containment System (AHCCCS) and administer a long term care program for the Arizona Long Term Care System (ALTCS). Mandates: ARS Title 36, Chapter 29: Arizona Health Care Cost Containment System Administration, Article 1: Arizona Health Care Cost Containment System and Article 2: Arizona Long-Term Care System Expenditures by Program Ambulatory Program 39.25% Long Term Care Program 58.85% Claims Processing Service 0.04% Community Services System 1.86% Sources of All Funding Department Revenue 100% 13-11 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: PIMA HEALTH SYSTEM & SERVICES Expenditures by Program ADMINISTRATION AMBULATORY PROGRAM CLAIMS PROCESSING SERVICES COMMUNITY SERVICES SYSTEM HEALTH MANAGEMENT FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 8,265,608 0 0 57,318,157 89,302,969 105,626,618 (183,091) 6,180,606 58,631 97,718 4,770,214 4,994,846 2,349,120 0 0 LONG TERM CARE PROGRAM 142,949,415 148,546,353 158,393,425 Total Expenditures 216,879,815 242,678,167 269,112,607 50,625 0 0 105,086,765 Funding by Source Revenues ADMINISTRATION AMBULATORY PROGRAM 67,363,670 91,181,335 CLAIMS PROCESSING SERVICES 0 58,631 97,718 COMMUNITY SERVICES SYSTEM 4,519,594 4,080,902 4,308,130 LONG TERM CARE PROGRAM 138,147,562 148,891,825 159,983,785 Total Revenues Net Operating Transfers In/(Out) 210,081,451 (3,500,000) 244,212,693 (3,000,000) 269,476,398 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 10,298,364 0 1,465,474 216,879,815 242,678,167 269,112,607 103.6 102.1 114.4 6.8 7.3 8.3 47.1 48.6 54.6 LONG TERM CARE PROGRAM 758.5 736.1 762.7 Total Staffing (FTEs) 916.0 894.0 939.9 Total Program Funding Staffing (FTEs) by Program ADMINISTRATION COMMUNITY SERVICES SYSTEM HEALTH MANAGEMENT 0 (363,791) Note 1: Following the transfer of Kino Community Hospital to University Physicians, Incorporated (UPI), former Kino employees who wanted to continue as County employees were assigned to various County departments. A total of $1,333,416 and 31.4 FTEs were added to the Pima Health System & Services' fiscal year 2005/06 budget for those former Kino employees assigned to County positions within the department. Note 2: The increase in expenditures over FY 2004/05 is due to an increase in annual enrollment, a higher medical inflation rate, and an increase in anticipated grant funding. 13-12 Pima County FY 2005/06 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 ADMINISTRATION Function Carry salary, benefit, supply, and service expenses relating to Pima Health System (PHS) central services divisions (PHS Administrative Services, PHS & S Administrative Services, Medical Claims Adjudication, Financial Services, Information Services, Provider Services/Contracts, Grievance & Appeals, and Member Services). Description of Services Perform overall administration and the following functions for PHS: Medical Claims Adjudication, Financial Management & Reporting, Information Systems Management, Maintenance & Reporting, Contract Maintenance & Negotiations, Provider Services & Relations Activities, Grievances & Appeals, and Member Services. (Note: The FY 2004/05 and FY 2005/06 Adopted expenditures for this program are allocated out in full to the Ambulatory Program, Long Term Care Program (ALTCS), Community Services System (CSS), and Claims Processing Services.) Program Goals and Objectives - Provide quality administrative services to ensure all programs provide superior healthcare services - Ensure the Ambulatory and ALTCS programs meet mandated AHCCCS operating and financial requirements - Continue to develop new services that provide a positive impact for communities that Pima Health System serves Program Performance Measures Vital written materials translated Full compliance with Cultural Competency Program Full compliance with Corp. Comp./Grievance Pgrm. Current funding maintained w/no Gen Fund Support Accts. Pyble. & Procurement meet all requirements Claims paid within 30 days Claims paid within 90 days AHCCCS contract awarded Submit quarterly reports within 60 days of qtr end Annual fin. audit with no internal control issues Unscheduled database server downtime per month Unsched. system & apps. server downtime per yr HIPAA compliance deadline met Response to provider satisfaction survey PCP appointments scheduled within 21 days Days to schedule specialist appointments Specific medical svcs available within 5 mile radius FY2003/04 Actual 100% yes yes yes yes 90% 99% yes yes yes 10 min 1 hour yes 30.5% 100% within 45 days yes FY2004/05 Estimated 100% yes yes yes yes 90% 99% n/a yes yes 1 hour 4 hours yes 50% 100% within 45 days yes FY2005/06 Planned 100% yes yes yes yes 90% 99% n/a yes yes 1 hour 4 hours yes 50% 100% within 45 days yes Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,607,720 4,599,670 58,218 0 0 0 0 0 0 8,265,608 0 0 47,733 0 0 2,892 0 0 50,625 0 0 0 0 0 0 8,214,983 0 0 0 0 Total Program Funding 8,265,608 0 0 Program Staffing (FTEs) 103.6 102.1 114.4 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 13-13 Pima County FY 2005/06 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 AMBULATORY PROGRAM Function Provide quality, cost effective ambulatory/acute medical services to members enrolled in the PHS Arizona Health Care Cost Containment System (AHCCCS) Ambulatory Program in Pima and Santa Cruz counties. Description of Services Provide a variety of medical services to qualified members of AHCCCS's ambulatory program. These categories of service include inpatient, emergency, physician, laboratory, radiology, pharmacy, behavioral health, transportation, and other ancillary medical services. Program Goals and Objectives - Improve the quality of services provided to members - Continue to grow in membership Program Performance Measures Medical expense as a percent of operating revenue Administrative expense as percent of operating revenue Enrolled membership at year end FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 88% 7% 86% 9% 94% 5% 25,403 28,832 29,585 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 134,522 57,183,635 0 5,374,371 83,842,029 86,569 3,105,918 102,492,740 27,960 57,318,157 89,302,969 105,626,618 67,167,994 91,006,335 104,792,301 195,676 175,000 294,464 Operating Revenue Sub-Total 67,363,670 91,181,335 105,086,765 Net Operating Transfers In/(Out) (3,000,000) 0 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 (7,045,513) 0 (1,878,366) 57,318,157 89,302,969 105,626,618 0.0 0.0 0.0 Total Program Expenditures Program Funding by Source Revenues CHARGES FOR SERVICES INTEREST Total Program Funding Program Staffing (FTEs) 13-14 0 539,853 Pima County FY 2005/06 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 CLAIMS PROCESSING SERVICES Function Provide support to the Department of Institutional Health (General Fund) for their Title 36 and correctional health responsibilities by performing coordination of benefits and claims processing/payment functions. Provide utilization management for Title 36 claims. Description of Services Use Pima Health System (PHS) utilization management personnel to manage the placement of Title 36 patients in community hospitals and validate the County's liability to ensure proper payment. Use PHS claims and financial personnel to coordinate benefits and ensure timely payment of medical claims. Program Goals and Objectives - Minimize administrative and financial burdens to the Department of Institutional Health for their Title 36 and correctional health care responsibilities Program Performance Measures Timely payments to hospitals & other medical providers to obtain quick pay discount Payments within contract provisions Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 100% 100% 100% 100% 100% 100% FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 2,102 (185,193) 0 35,307 23,324 0 57,696 39,488 534 (183,091) 58,631 97,718 Revenues CHARGES FOR SERVICES 0 0 97,718 MISCELLANEOUS 0 58,631 0 Operating Revenue Sub-Total 0 58,631 97,718 Net Operating Transfers In/(Out) 0 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 (183,091) 0 0 0 0 (183,091) 58,631 97,718 0.0 0.0 0.0 13-15 Pima County FY 2005/06 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 COMMUNITY SERVICES SYSTEM Function Provide grant funded non-medical in-home and community-based services to frail elderly and younger, physically disabled Pima County residents. Description of Services Provide personal care, home nursing, attendant care service, adult day health care, home repair and adaptation, emergency response system, shopper service, sheltered employment, caregiver education and support program, housekeeping, in-home respite, and facility respite services to the residents of Pima County. The system utilizes a case management model to evaluate client needs, authorize and monitor services, and control costs. Program Goals and Objectives - Assist low income elderly and younger disabled residents of Pima County in remaining independent as long as possible in the community setting, enhancing the individual's quality of life and avoiding premature, more costly institutionalization Program Performance Measures Clients served Average case levels maintained by case mgrs Housekeeping allocation utilized FY2003/04 Actual 1,822 61.4% 100% FY2004/05 Estimated 2,600 90.0% 99.9% FY2005/06 Planned 2,500 90.0% 99.9% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 352,680 5,827,926 389,870 4,380,344 465,947 4,528,899 6,180,606 4,770,214 4,994,846 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL 47,967 0 0 CHARGES FOR SERVICES 87,673 0 0 MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES Grant Revenue Sub-Total 0 100 300 135,640 100 300 4,335,446 4,080,802 4,307,830 48,508 0 0 4,383,954 4,080,802 4,307,830 0 0 0 0 1,661,012 0 689,312 0 686,716 6,180,606 4,770,214 4,994,846 6.8 7.3 8.3 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-16 Pima County FY 2005/06 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 HEALTH MANAGEMENT Function The Health Management program includes salary and benefit expenses relating to mandated health management activities required by both of the Arizona Health Care Cost Containment System (AHCCCS) contracts for the Arizona Long Term Care System (ALTCS) and the Ambulatory Program. The specific services included are: Office of Medical Management, Preventative Health, Maternal & Child Health, Quality Management, Pharmacy Benefit Management, and Utilization Management. Description of Services Provide medical claims, authorization review, pharmacy benefit management, maternal and child health care, early and periodic screening, diagnosis and treatment (EPSDT), provider credentialing, fraud/abuse monitoring, and concurrent review. (Note: The FY 2004/05 and FY 2005/06 Adopted expenditures for this program are allocated out in full to other department programs, and therefore net to zero.) Program Goals and Objectives - Align the efforts of Pima Health System's medical staff within a distinct program so these personnel can focus on improving the medical care provided to members Program Performance Measures Med. Dir. reviews/signs all denied prior auths Days to review all non-formulary requests 1st trimester pregnant members administered prenatal care EPSDT Well-Child visits completed Adult women members receiving mammography screening All required providers utilized are credentialed Complaints investigated for vailidity All at-risk member cases reassessed every 30 days or less Prior auth issues resolved within 30 days FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned yes 7 60% yes 7 60% yes 7 60% 75% 78% 80% 70% 80% 66% yes 100% yes yes 100% yes yes 100% yes yes yes yes Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 2,331,949 17,171 0 0 0 0 2,349,120 0 0 0 0 0 0 2,349,120 0 0 0 0 2,349,120 0 0 47.1 48.6 54.6 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-17 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: PIMA HEALTH SYSTEM & SERVICES Program: 5003 LONG TERM CARE PROGRAM Function Serve as the Arizona Long Term Care System program contractor for Title XIX services in Pima and Santa Cruz counties. Description of Services Provide a complement of services in the Long Term Care program to better serve the medical needs of qualified residents of Pima and Santa Cruz counties to include institutional, home and community based services (HCBS), medical services, behavioral health services, and case management. The operating costs of Posada del Sol are included in the Long Term Care program. Program Goals and Objectives - Continue to provide medical care that is both fiscally responsible and respectful towards the needs of its members - Anticipate a continuing increase in membership, thereby allowing PHS to make a positive impact on the health of more qualified residents of both Pima and Santa Cruz counties Program Performance Measures Medical expense as a % of operating revenue Administrative expense as % of operating revenue Enrolled membership at year end Annual licensing of Adult Foster Care (AFC) homes Quarterly AFC home visit for periodic monitoring Asstd Living Homes/Center residents surveyed Days Attend. Care Worker (ACW) referral to assign Days from ACW assignment to 1st client meeting Annual evaluation of behavioral health providers Avail. behavioral hlth svcs fully AHCCCS compliant Well-Child EPSDT screened for behav needs Case mgr intensive training within 45 days of hire Annual cost effective study for each HCBS member Level of care (LOC) assessment-HCBS members LOC assessment for institutionalized members Maintain behavioral health licensure Maintain licensure w/positive ADHS & Med. Reviews FY2003/04 Actual 88% 9% 3,904 yes yes 20% 14 7 yes yes 100% yes yes every 90 days every 180 days yes yes FY2004/05 Estimated 93% 5% 3,902 yes yes 20% 14 7 yes yes 100% yes yes every 90 days every 180 days yes yes FY2005/06 Planned 91% 5% 4,209 yes yes 20% 14 7 yes yes 100% yes yes every 90 days every 180 days yes yes Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 25,043,717 117,897,338 8,360 26,198,959 122,320,963 26,431 32,203,034 126,140,785 49,606 142,949,415 148,546,353 158,393,425 137,991,247 148,640,825 159,804,295 143,940 200,000 163,490 12,375 51,000 16,000 138,147,562 148,891,825 159,983,785 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) (500,000) (3,000,000) 0 0 5,301,853 0 2,654,528 Total Program Funding 142,949,415 148,546,353 158,393,425 Program Staffing (FTEs) 758.5 736.1 762.7 13-18 0 (1,590,360) Pima County FY 2005/06 Adopted Budget Public Health Expenditures: 25,236,582 Revenues: FTEs 16,519,939 358.3 Function Statement: Monitor the County's health by conducting and coordinating a balanced program of primary, secondary, and tertiary prevention aimed at health promotion, disease prevention, and prompt medical treatment. Provide animal control and emergency management services. Mandates: ARS Title 11, Chapter 7: Intergovernmental Operations, Article 6: Animal Control; Title 26, Chapter 2: Emergency Management; Title 36, Chapter 1: State and Local Boards and Departments of Health, Chapter 3: Vital Statistics and Chapter 6: Public Health Control; Pima County Code, Title 6: Animals, Title 8: Health and Safety and Title 9: Public Peace, Morals and Welfare; Superfund Amendments and Reauthorization Act Title III: Emergency Planning and Community Right-To-Know Expenditures by Program Vital Registration 1.64% Administrative Services 2.31% Tobacco Prevention & Control 5.36% Consumer Hlth & Food Safety 5.73% Public Health Nursing 17.69% Directors Office 0.77% Pima Animal Control Center 16.59% One Percent For Youth 0.40% Mobile Services 0.46% Community Health & Dietetic Svcs 15.16% Disease Control 15.95% Emergency Mgt/Homeland Security 10.36% Family Planning 7.58% Sources of All Funding Operating Transfers 34.54% Department Revenue 65.46% 13-19 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: PUBLIC HEALTH Expenditures by Program ADMINISTRATIVE SERVICES FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 327,827 322,842 581,881 COMMUNITY HEALTH & DIETETIC SERVICES 3,457,400 3,325,532 3,826,870 CONSUMER HEALTH & FOOD SAFETY 1,342,368 1,341,775 1,445,394 363,957 359,871 194,278 DISEASE CONTROL 4,721,885 4,264,850 4,024,450 EMERGENCY MGT/HOMELAND SECURITY 1,922,411 2,613,503 2,614,334 FAMILY PLANNING 1,314,237 1,363,486 1,913,163 MOBILE SERVICES 103,884 111,960 115,813 DIRECTOR'S OFFICE ONE PERCENT FOR YOUTH 87,837 100,000 100,000 PIMA ANIMAL CARE CENTER 3,451,693 3,486,182 4,187,783 PUBLIC HEALTH NURSING 4,480,337 4,541,604 4,463,609 TOBACCO PREVENTION & CONTROL 1,358,004 1,800,000 1,353,868 383,800 386,193 415,139 23,315,640 24,017,798 25,236,582 435 500 0 COMMUNITY HEALTH & DIETETIC SERVICES 2,523,718 2,471,979 2,743,410 CONSUMER HEALTH & FOOD SAFETY 1,017,676 1,132,830 1,132,830 762 0 0 3,128,928 2,597,864 2,711,611 EMERGENCY MGT/HOMELAND SECURITY 1,869,984 2,379,929 2,302,362 FAMILY PLANNING 1,035,379 952,994 968,317 MOBILE SERVICES 11,837 3,000 0 VITAL REGISTRATION Total Expenditures Funding by Source Revenues ADMINISTRATIVE SERVICES DIRECTOR'S OFFICE DISEASE CONTROL ONE PERCENT FOR YOUTH 7,000 0 0 PIMA ANIMAL CARE CENTER 2,732,817 2,654,940 3,000,776 PUBLIC HEALTH NURSING 1,831,526 1,878,398 1,444,996 TOBACCO PREVENTION & CONTROL 1,206,462 1,800,000 1,355,637 864,392 755,000 860,000 16,230,916 6,883,945 16,627,434 6,616,866 16,519,939 8,782,212 0 200,779 0 773,498 23,315,640 24,017,798 25,236,582 VITAL REGISTRATION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Staffing (FTEs) by Program ADMINISTRATIVE SERVICES 0 (65,569) 21.8 21.8 23.2 COMMUNITY HEALTH & DIETETIC SERVICES 83.1 81.2 73.5 CONSUMER HEALTH & FOOD SAFETY 24.0 26.0 27.3 DIRECTOR'S OFFICE 4.0 4.0 4.2 DISEASE CONTROL 48.5 50.1 45.7 13-20 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: PUBLIC HEALTH EMERGENCY MGT/HOMELAND SECURITY 5.8 6.7 9.4 FAMILY PLANNING 21.2 20.1 23.7 MOBILE SERVICES 1.7 1.7 1.7 PIMA ANIMAL CARE CENTER 61.6 63.6 69.5 PUBLIC HEALTH NURSING 66.1 63.9 66.0 TOBACCO PREVENTION & CONTROL 5.8 6.8 5.2 VITAL REGISTRATION 9.0 9.0 9.0 352.5 354.8 358.3 Total Staffing (FTEs) Note 1: A portion of the Fund Balance Increase for FY 2005/06 is due to changing the ASRS retirement rate from 8.25% to 7.4% in the Financial Planning System for Public Health Grants (32,658). Note 2: Following the transfer of Kino Community Hospital to University Physicians, Incorporated (UPI), former Kino employees who wanted to continue as County employees were assigned to various County departments. A total of $210,147 was added to Public Health department's fiscal year 2005/06 budget, which included 3 FTEs and adjustments for incremental salary differences, for those former Kino employees assigned to County positions within the department. 13-21 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 ADMINISTRATIVE SERVICES Function Administer and coordinate all County public health services. Provide administrative services and financial support to all programs. Description of Services Manage human resources, finance, inventory supply, information systems, administration, budgetary control, health planning, mobile services, and youth services. Program Goals and Objectives - Provide all health department programs with efficient support services to enhance the delivery of all services rendered to the residents of Pima County Program Performance Measures Contracts managed Personnel managed Facilities managed Grants managed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 230 352 24 35 FY2004/05 Estimated 240 355 24 39 FY2005/06 Planned 243 358 24 36 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 140,126 178,446 9,255 85,739 201,103 36,000 287,716 247,365 46,800 327,827 322,842 581,881 435 500 0 435 500 0 248,525 260,165 557,620 0 78,867 0 62,177 0 24,261 327,827 322,842 581,881 21.8 21.8 23.2 Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-22 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 COMMUNITY HEALTH & DIETETIC SERVICES Function Protect and promote the health of Pima County residents through the administration of programs providing supplemental food, nutrition education, breastfeeding education, cardiovascular disease prevention, breast & cervical cancer screening & detection, and folate education. Description of Services Screen, determine eligibility, and enroll low income clients in the Commodity Supplemental Food Program (CSFP/FOOD Plus), AZ Farmer's Market Program, Special Supplemental Nutrition Program for Women, Infants & Children (WIC) and/or Folate Program. Assess health risks, including growth monitoring, then provide client nutrition, breastfeeding, general health, high risk, and/or other education. Issue redeemable food instruments or certification cards to qualified, low income families to be used to obtain nutrient rich food through local vendors. Implement and evaluate heart disease prevention program that promotes physical activity among low income, primarily minority, grade school students. Screen, refer, and case manage uninsured and underinsured women (over 40 years of age) for breast and cervical cancer. Provide folate program education and multivitamin distribution to childbearing aged women to reduce neurotube birth defects. Program Goals and Objectives - Distribute AZ Farmer's Market 12 month coupon booklets to a minimum of 2,200 low income families - Complete at least 54,600 certifications of low income women, infants, children and seniors for WIC and CSFP/FOOD Plus - Provide folate program education, intervention and multivitamin distribution to no less than 5,000 limited income women in their childbearing years - Enroll at least 3,200 grade school students in a physical activity program to reduce heart disease - Provide a minimum of 100,000 WIC and CSFP/FOOD Plus client nutrition and health education interventions - Provide no less than 1,700 un- or under-insured women with breast and cervical cancer screening, referral and case management services - Provide at least 209,400 WIC food packages redeemed through local grocery stores Program Performance Measures AZ Farmer's Market food packages issued CSFP/FOOD Plus food packages issued Folate program participants Heart disease prevention students Nutrition education interventions Well Woman program participants WIC food packages issued FY2003/04 Actual 5,412 53,469 4,565 2,691 118,617 1,770 201,571 FY2004/05 Estimated 2,500 56,000 5,000 3,200 100,000 1,000 206,000 FY2005/06 Planned 2,200 54,600 5,000 3,200 100,000 1,700 209,400 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,509,408 891,124 56,868 2,714,009 597,523 14,000 2,999,313 815,057 12,500 3,457,400 3,325,532 3,826,870 368 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 368 0 0 INTERGOVERNMENTAL 2,523,350 2,471,979 2,743,410 Grant Revenue Sub-Total 2,523,350 2,471,979 2,743,410 Net Operating Transfers In/(Out) 768,513 727,893 1,038,412 Other Funding Sources Fund Balance Decrease/(Increase) 0 165,169 0 125,660 0 45,048 3,457,400 3,325,532 3,826,870 83.1 81.2 73.5 Total Program Funding Program Staffing (FTEs) 13-23 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 COMMUNITY HEALTH & DIETETIC SERVICES Supplemental Packages Approved Supplemental Package B - Folic Acid Program - is associated with this program. Funding of this package provides $44,630 for personal services and $54,570 for supplies and services to continue this mandated program that no longer receives state funding. The data presented on the preceeding page includes $99,200 in additional expenditures. 13-24 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 CONSUMER HEALTH & FOOD SAFETY Function Enforce environmental health laws pertaining to food, recreational health (public and semi-public pools and spas), the housing sector, and public health nuisances. Description of Services Inspect food service establishments, swimming pools, spas, motels, hotels, and mobile home parks. Program Goals and Objectives - Comply with all mandated functions and duties delegated in agreement with Arizona Department of Health Services (ADHS) - Ensure commercial food establishments maintain environments that are in compliance with food service standards, thereby protecting the community from food borne illness Program Performance Measures Food service inspections completed Swimming pool inspections completed Housing inspections completed Plan reviews (food, housing, and pools) Certifications issued (food and pools) Public nuisance complaints investigated FY2003/04 Actual 7,702 3,841 787 289 1,625 100% FY2004/05 Estimated 7,800 4,600 950 325 2,300 100% FY2005/06 Planned 8,800 5,300 1,200 330 2,300 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,140,700 183,439 18,229 1,209,479 127,121 5,175 1,314,547 130,847 0 1,342,368 1,341,775 1,445,394 1,003,196 1,132,830 1,132,830 2,000 0 0 11,984 0 0 496 0 0 1,017,676 1,132,830 1,132,830 Net Operating Transfers In/(Out) 160,303 178,184 299,568 Other Funding Sources Fund Balance Decrease/(Increase) 0 164,389 0 30,761 0 12,996 1,342,368 1,341,775 1,445,394 24.0 26.0 27.3 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 13-25 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 DIRECTOR'S OFFICE Function Ensure compliance and provision of statutorily mandated services. Enforce any law or ordinance enacted or adopted by the respective jurisdiction relating to public health. Administer and coordinate all County public health services. Ensure compliance and provision of all Board of Supervisors mandated services and policies. Set policy for the Health Department. Establish overall operational objectives. Ensure performance measures are met. Set department-wide goals. Provide administrative direction to all programs. Serve as secretary for the Pima County Board of Health as mandated by ARS 36-186. Description of Services Administrative and fiscal responsibility for 358.3 FTEs and $25,236,582 budget. Respond to inquiries and requests from members and staff of the Board of Supervisors, County and Deputy County Administrators, and the public. Services provided to the public through the Health Department include, but are not limited to, Disease Control, Family Planning, HIV/AIDS counseling and testing, WIC, Immunizations, Public Health Nursing, Tuberculosis (TB) Control, Animal Control, Consumer Heath and Food Safety, Emergency Management and Homeland Security. Program Goals and Objectives - Provide the administrative support necessary to ensure all Health Department program services are delivered as efficiently and as effectively as possible - Ensure the demonstration of fiscal and management responsibility for services provided through all grants, including but not limited to, Health Start, Title V, research on infant mortality in the Native American and African American communities, Family Planning, Preventive Health, and the Tobacco Program - Continue to address staffing, equipment, and response issues concerning potential terrorists threats and biological/chemical agent incidents Program Performance Measures Programs directed Program service sites Grants managed Public Health expenditures per capita General Fund subsidy per capita Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 13 25 35 $24.71 $7.93 FY2004/05 Estimated 13 25 34 $25.79 $7.94 FY2005/06 Planned 13 25 36 $26.18 $9.12 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 293,558 68,346 2,053 288,121 71,750 0 112,428 81,850 0 363,957 359,871 194,278 750 0 0 Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES 12 0 0 Operating Revenue Sub-Total 762 0 0 327,166 306,891 186,200 0 36,029 0 52,980 0 8,078 363,957 359,871 194,278 4.0 4.0 4.2 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-26 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 DISEASE CONTROL Function Limit morbidity/mortality of infectious and chronic diseases and public health emergencies in Pima County through prevention, intervention, investigation, surveillance, education, immunization, screening, and treatment. Description of Services Perform community health assessment and prevention planning. Provide 24/7 phone coverage to receive triage and evaluate disease reports. Collect, evaluate, investigate, and report all appropriate cases of disease in Pima County. Investigate disease outbreaks and disease clusters. Apply appropriate disease interventions including medication, immunization and contact notification. Provide examination, testing and treatment for sexually transmitted disease. Provide anonymous counseling and testing for HIV. Evaluate and enforce daycare and school compliance with state immunization rules. Provide the public and health professionals with infectious disease training and education. Ensure compliance with laboratory regulations and procedures. Plan Public Health emergency responses per Arizona Department of Health Services protocols. These services are provided by HIV/STD programs, vaccine preventable disease program, disease control management, and the bioterrorism program. Program Goals and Objectives - Conduct passive and active surveillance and disease specific and population specific screening and treatment activities on an ongoing basis to identify disease and other health threats to residents of Pima County - Conduct timely and thorough investigations of all cases of reportable disease received to identify source of infection and threat of transmission - Implement disease specific and population specific prevention and education activities based on findings of surveillance and investigation activities . Provide information regarding disease reporting rules to at least 600 health care providers . Provide education to at least 85% of reported cases of enteric disease . Provide targeted, disease-specific prevention activities to at least 85% of target population - Plan and implement interventions as directed by Chief Medical Officer to control spread of disease based on findings of surveillance and investigation activities - Maintain quality programs in compliance with state and federal regulations Program Performance Measures 24/7 telephone coverage Priority cases investigated within timelines Health education/prevention encounters Assess quality of education/prevention presentations Required audits/monitors completed within timelines Health care providers receiving disease reporting rules information Prevention education to reported cases of enteric disease Targeted, disease-specific prevention activities to target population Communicable disease newsletter produced Pima County Health Status Report produced FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned yes n/a 8,000 n/a 85% n/a yes 100% 8,000 n/a 85% 400 yes 100% 8,000 100% 100% 600 n/a 80% 85% n/a n/a 85% n/a n/a yes yes yes yes Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,612,232 2,037,244 72,409 2,769,696 1,458,454 36,700 2,541,394 1,472,556 10,500 4,721,885 4,264,850 4,024,450 151,513 131,000 157,000 4,642 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Grant Revenue Sub-Total 156,155 131,000 157,000 2,962,723 2,461,864 2,554,611 10,050 5,000 0 2,972,773 2,466,864 2,554,611 13-27 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 DISEASE CONTROL , Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 1,579,364 1,421,572 1,258,253 0 13,593 0 245,414 0 54,586 4,721,885 4,264,850 4,024,450 48.5 50.1 45.7 Supplemental Packages Approved Supplemental Package C - Disease Outbreak Management - is associated with this program. Funding of this package provides $71,236 for personal services and $141,486 for supplies and services to handle non routine disease outbreaks. The data presented on the preceeding page includes $212,722 in additional expenditures. 13-28 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 EMERGENCY MGT/HOMELAND SECURITY Function Prevent or mitigate the loss of life and reduce property damage to the citizens of Pima County from both human and natural disasters in accordance with ARS Title 26 and Pima County Code Title 9. Description of Services Provide professional emergency management services to include planning, mitigation, response and recovery activities, and training to protect lives, property, and the environment in the event of a disaster. Develop County emergency response and mitigation plans and assist municipalities and local governments in developing their plans to ensure the highest level of individual and agency preparedness to respond and recover from a disaster. Perform all emergency management tasks required by law and local mandate. Program Goals and Objectives - Reduce response and recovery costs to the County by providing comprehensive response plans and ongoing mitigation projects to prevent or diminish the loss of life and extent of damage incurred during a disaster - Provide a state of the art emergency operations center to ensure County and local jurisdictions have the ability to communicate and operate with local emergency response agencies, other County, state and federal response organizations, as well as the public - Maintain a comprehensive County emergency response plan that provides for the survival of the maximum number of people living in Pima County in the event of a natural or human caused disaster - Assist each municipality in developing and maintaining an emergency response plan - Coordinate and conduct regular, realistic emergency response exercises for County agencies and local jurisdictions - Assist County agencies in maintaining a multi-hazard mitigation plan that guides local programs to eliminate or reduce the effects of potential disaster on the life and property of County residents, businesses, and public entities - Provide quality recurring emergency management training to County and municipal departments and to local emergency response agencies - Facilitate attendance for local responders at every opportunity to Federal and State emergency management training courses Program Performance Measures Exercises conducted Community Emergency Response Team (CERT) classes Citizens trained in CERT Business presentations Civic presentations Neighborhood presentations Schools receiving consultation/training Events for community planning and preparedness activities and exercises Tier II data entry completed within thirty days of receipt FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 14 15 24 10 30 33 300 12 20 30 37 100 600 10 10 120 24 120 1000 25 25 100 30 120 100% 100% 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 373,007 1,193,675 355,729 390,222 2,223,281 0 588,909 1,972,425 53,000 1,922,411 2,613,503 2,614,334 274,255 90,000 116,000 1,253 10,000 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL MISCELLANEOUS Operating Revenue Sub-Total 275,508 100,000 116,000 INTERGOVERNMENTAL 1,594,476 2,279,929 2,186,362 Grant Revenue Sub-Total 1,594,476 2,279,929 2,186,362 13-29 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 EMERGENCY MGT/HOMELAND SECURITY Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 202,533 199,187 299,001 0 (150,106) 0 34,387 0 12,971 1,922,411 2,613,503 2,614,334 5.8 6.7 9.4 13-30 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 FAMILY PLANNING Function Provide individuals with information and means to exercise personal choice in determining the number and spacing of their children. Description of Services Provide birth control education, counseling, and methods. Provide reproductive health exams, Pap smears, and pregnancy testing. Provide testing and treatment for sexually transmitted diseases. Provide HIV counseling and testing. Provide colposcopy examination and treatment for the follow-up of abnormal Pap smears. Provide community education/outreach. Provide referrals to agencies for tubal ligations, vasectomies, and for other medical care needs of clients. Program Goals and Objectives - Provide family planning clinic services to at least 7,250 clients - Provide a minimum of 800 colposcopy clinic encounters - Provide family planning education to at least 2,000 individuals in the community - Continue to expand services, targeting teens, by providing family planning services to Kino Teen Center, the Mobile Clinic, the Homeless Outreach Project and the Juvenile Detention Center - Provide HIV counseling and testing to at least 600 Family Planning clients Program Performance Measures Family planning clinic clients served Family planning clinic encounters Family planning education encounters Colposcopy clinic encounters HIV counseling and testing encounters FY2003/04 Actual 7,267 14,420 4,301 766 n/a FY2004/05 Estimated 7,512 14,500 2,500 800 800 FY2005/06 Planned 7,250 13,775 2,000 800 600 FY2003/04 Actual FY2004/05 Adopted 841,332 465,602 7,303 889,125 472,141 2,220 1,413,993 499,170 0 1,314,237 1,363,486 1,913,163 132,405 120,000 120,000 156 0 0 132,561 120,000 120,000 902,758 832,994 848,317 60 0 0 Grant Revenue Sub-Total 902,818 832,994 848,317 Net Operating Transfers In/(Out) 409,380 350,059 905,561 0 (130,522) 0 60,433 0 39,285 1,314,237 1,363,486 1,913,163 21.2 20.1 23.7 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-31 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 MOBILE SERVICES Function Maintain and operate a mobile health clinic for use in providing health services to rural sites. Maintain an education van for use in providing education and screening services in designated community sites. Maintain and operate a health clinic vehicle for use in providing health services to designated sites. Maintain and operate a dental clinic vehicle for use in providing dental services in designated sites. Description of Services Conduct routine and scheduled vehicle maintenance and coordinate repairs with in-house and outside vendors. Maintain supply inventory and maintenance logs. Operate mobile health clinic to designated clinic sites and during clinic operation. Program Goals and Objectives - Ensure vehicles are maintained and operational for use in providing health services, education, and screenings at designated sites Program Performance Measures Number of times health vehicle used Number of times education van used Number of times dental vehicle used FY2003/04 Actual 170 199 43 FY2004/05 Estimated 148 129 106 FY2005/06 Planned 200 155 80 FY2003/04 Actual FY2004/05 Adopted 75,921 27,963 0 75,243 36,717 0 79,027 31,786 5,000 103,884 111,960 115,813 CHARGES FOR SERVICES 6,820 3,000 0 MISCELLANEOUS 5,017 0 0 Operating Revenue Sub-Total 11,837 3,000 0 Net Operating Transfers In/(Out) 97,092 92,919 110,998 Other Funding Sources Fund Balance Decrease/(Increase) 0 (5,045) 0 16,041 0 4,815 103,884 111,960 115,813 1.7 1.7 1.7 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues Total Program Funding Program Staffing (FTEs) 13-32 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 ONE PERCENT FOR YOUTH Function Use funds available through the program to provide additional health and human services to the target age group of youth (ages 0-19) and young parents. Description of Services Support initiatives and programs directed at improving emotional and physical health of youth living in stressed areas of Pima County through Community Development & Neighborhood Conservation. Program Goals and Objectives - Provide support to community based programs that address health related issues for youth - Provide support to initiatives directed at reducing impact of poverty on youth in distressed areas Program Performance Measures Young parents provided support Youth provided support in school programs FY2003/04 Actual 200 405 FY2004/05 Estimated 250 390 FY2005/06 Planned 300 400 FY2003/04 Actual FY2004/05 Adopted 35,001 52,836 0 100,000 0 100,000 87,837 100,000 100,000 7,000 0 0 7,000 0 0 Net Operating Transfers In/(Out) 100,000 100,000 100,000 Other Funding Sources Fund Balance Decrease/(Increase) 0 (19,163) 0 0 0 0 87,837 100,000 100,000 0.0 0.0 0.0 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 13-33 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PIMA ANIMAL CARE CENTER Function Educate the public and enforce the law on two different but complementary aspects. Protect the public health and safety through enforcement of animal control laws and ordinances. Protect the welfare of animals through enforcement of the control laws and ordinances, enforcing animal welfare and cruelty ordinances, and sheltering abandoned animals. Description of Services Enforce the ordinances and statutes pertaining to animal care and control. Conduct zoonosis surveillance. Administer the Pima County dog licensing program. Shelter stray and abandoned animals. Provide adoption services for unwanted animals. Educate the public on animal control issues. Program Goals and Objectives - Reduce the spread of zoonotic diseases and injuries caused by wild and domestic animals - Ensure that care of all companion animals meet community standards - Mitigate the impact of companion animals on urban lifestyle Program Performance Measures Licenses issued per capita Enforcement calls per capita Animal rabies cases identified Animal bites per capita Dog bites at large per capita Animals handled per capita Animals returned to owner/adopted Education presentations Licenses issued per capita (Ajo) Enforcement calls per capita (Ajo) Animals handled per capita (Ajo) Animals returned to owner/adopted (Ajo) Total licenses issued FY2003/04 Actual 0.1209 0.0418 22 0.0077 0.0027 0.0192 36% 100 0.078 0.095 0.095 38% 110,051 FY2004/05 Estimated 0.1132 0.0394 24 0.0029 0.0007 0.0189 37% 112 0.083 0.098 0.099 39% 105,794 FY2005/06 Planned 0.1125 0.0400 24 0.0030 0.0007 0.0190 37% 100 0.083 0.083 0.099 40% 110,000 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,522,759 881,260 47,674 2,681,865 755,117 49,200 3,059,425 1,030,678 97,680 3,451,693 3,486,182 4,187,783 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues LICENSES & PERMITS 1,098,340 1,045,546 1,348,000 INTERGOVERNMENTAL 846,500 857,925 857,925 CHARGES FOR SERVICES 526,914 533,110 536,590 FINES AND FORFEITS 191,543 162,993 205,801 65,780 55,366 52,460 2,729,077 2,654,940 3,000,776 (184) 0 0 588 0 0 3,336 0 0 3,740 0 0 MISCELLANEOUS Operating Revenue Sub-Total LICENSES & PERMITS INTEREST MISCELLANEOUS Grant Revenue Sub-Total 13-34 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PIMA ANIMAL CARE CENTER Net Operating Transfers In/(Out) 593,440 708,867 1,133,495 Other Funding Sources Fund Balance Decrease/(Increase) 0 125,436 0 122,375 0 53,512 3,451,693 3,486,182 4,187,783 61.6 63.6 69.5 Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package D - PACC Enforcement - is associated with this program. Funding of this package provides $64,744 for personal services for one dispatcher and one animal care officer, and $120,000 in fine/fee revenue. The data presented on the preceeding page includes $64,744 in additional expenditures and $120,000 in revenue. 13-35 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 PUBLIC HEALTH NURSING Function Promote health programs and protect the health of identified vulnerable populations. Implement effective and efficient preventive nursing interventions that have a beneficial impact on the population's health status in collaboration with departmental interdisciplinary teams, community groups, and relevant neighborhood leaders. Description of Services Support and carry out mandated programs to prevent communicable diseases. Provide preventive, well child services to the underinsured and uninsured. Implement disease and injury prevention services in homes, schools, child care programs, and neighborhoods of at-risk populations. Provide health promotion and education activities to vulnerable populations and initiate services designed to prevent and control communicable diseases. Perform community assessment at the neighborhood level. Support bioterrorism preparedness activities of the department to reduce the impact of terrorist attack by biological or chemical agents. Program Goals and Objectives - Improve access to health care and health related services through direct provision of services, referral to health care and service programs, identification of at risk individuals and families and amelioration of socioeconomic, psychosocial or health issues that create barriers to health - Serve as the community liaison to establish a public health perspective in program planning and service delivery - Reduce health disparities among at risk populations - Establish community links with health care organizations to facilitate timely and effective referral of individuals needing health related services - Assess and interpret the community's maternal child health status and implement health promotion and education programs based on identified need - Provide current effective treatment for TB disease to prevent the spread of disease through testing and treatment to decrease the pool of disease through surveillance and treatment of latent TB infection of high risk populations - Provide efficient cost-effective community services that address target population needs Program Performance Measures Health promotion activities Childcare consultations/trainings Nursing case management clients Improved client outcomes Immunization visits FY2003/04 Actual 269 302 5,193 n/a 33,814 FY2004/05 Estimated 222 317 5,000 n/a 37,000 FY2005/06 Planned 275 300 6,000 70% 38,300 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 2,852,350 1,470,230 157,757 3,111,992 1,415,241 14,371 3,314,894 1,129,929 18,786 4,480,337 4,541,604 4,463,609 407,567 400,000 550,000 493 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES 408,060 400,000 550,000 1,425,799 1,478,398 894,996 (4,076) 0 0 1,743 0 0 Grant Revenue Sub-Total 1,423,466 1,478,398 894,996 Net Operating Transfers In/(Out) 2,397,629 2,271,129 2,893,104 0 251,182 0 392,077 0 125,509 4,480,337 4,541,604 4,463,609 66.1 63.9 66.0 MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-36 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 TOBACCO PREVENTION & CONTROL Function Administer Tobacco-Free Ways, Pima County's local project for tobacco education and prevention, funded by the Arizona Department of Health Services. Description of Services Comprehensive tobacco education and prevention services for Pima County residents. Program Goals and Objectives - Decrease initiation of tobacco use among Pima County residents - Provide tobacco cessation classes in health care settings, work places and in the community - Reduce exposure to second-hand smoke (SHS) among adults and youth Program Performance Measures Number of schools implementing prevention education Number of prevention events and activities Number of tobacco cessation classes Number of sites disseminating SHS information FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 125 211 135 26 99 n/a 166 48 104 35 47 107 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 231,616 1,126,388 297,558 1,502,442 267,651 1,086,217 1,358,004 1,800,000 1,353,868 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL 1,206,462 1,800,000 1,355,637 Grant Revenue Sub-Total 1,206,462 1,800,000 1,355,637 0 0 0 0 151,542 0 0 1,358,004 1,800,000 1,353,868 5.8 6.8 5.2 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 13-37 0 (1,769) Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC HEALTH Program: 2002 VITAL REGISTRATION Function Record births and deaths in Pima County and provide County residents with timely and accurate birth and death certificates. Description of Services Register birth certificates, death certificates, and fetal death certificates. Provide certified copies of birth and death certificates to residents. Provide computer generated birth certificates to County residents. Program Goals and Objectives - Register all births and deaths that occur in Pima County - Issue burial transit permits to funeral homes and hospitals for disposal of human remains - Assist Pima County residents with paternity affidavits and affidavits to correct their vital records Program Performance Measures Certificates issued Certificates registered by each FTE Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 95,480 10,609 FY2004/05 Estimated 100,537 11,171 FY2005/06 Planned 105,000 11,667 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 334,618 49,182 0 334,209 51,984 0 349,326 44,813 21,000 383,800 386,193 415,139 Revenues LICENSES & PERMITS CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 450 0 0 853,446 755,000 860,000 10,496 0 0 864,392 755,000 860,000 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (480,592) 0 (368,807) 0 (444,861) 383,800 386,193 415,139 9.0 9.0 9.0 13-38 Pima County FY 2005/06 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program Special Revenue Funds General Fund Capital Projects Fund Enterprise Funds Total Expenditures PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS 143,776,950 143,776,950 143,776,950 143,776,950 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 6,871,678 2,442,724 1,523,203 2,580,906 6,871,678 2,442,724 1,523,203 2,580,906 TOTAL DEVELOPMENT SERVICES 13,418,511 13,418,511 ENVIRONMENTAL QUALITY ADMINISTRATION AIR WASTE WATER TOTAL ENVIRONMENTAL QUALITY 44,215 2,853,007 288,512 706,724 44,215 2,853,007 288,512 706,724 3,892,458 3,892,458 FACILITIES MANAGEMENT ADMINISTRATION CONSTRUCTION MANAGEMENT SERVICES DESIGN MAINTENANCE & OPERATIONS PARKING GARAGES PLANNING 552,054 188,117 822,314 11,553,434 TOTAL FACILITIES MANAGEMENT 13,439,665 1,300,548 1,356,340 323,746 1,300,548 1,356,340 552,054 188,117 822,314 12,853,982 1,356,340 323,746 16,096,553 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES NATURAL RESOURCE PARKS PLANNING & DEVELOPMENT RECREATION URBAN PARK OPERATIONS TOTAL NATURAL RESOURCES, PARKS & RECREATION 1,458,417 2,077,956 147,614 2,744,993 6,707,711 13,136,691 95,000 55,000 150,000 1,458,417 2,172,956 202,614 2,744,993 6,707,711 13,286,691 PUBLIC WORKS ADMINISTRATION ADMINISTRATION CULTURAL RESOURCES IMPROVEMENT DISTRICTS FORMATION FUND REAL PROPERTY 0 100,000 TOTAL PUBLIC WORKS ADMINISTRATION 100,000 25,000 0 0 100,000 25,000 0 25,000 125,000 3,983,902 2,172,990 1,901,147 1,282,658 3,983,902 2,172,990 1,901,147 1,282,658 9,340,697 9,340,697 COMMUNITY SERVICES DEVELOPMENT, CLOSURE, AND REMEDIATION RESOURCE MANAGEMENT WASTE MANAGEMENT 381,631 93,357 751,688 7,118,240 381,631 93,357 751,688 7,118,240 TOTAL SOLID WASTE MANAGEMENT 8,344,916 8,344,916 REGIONAL FLOOD CONTROL DISTRICT FLOOD CONTROL SUPPORT FLOOD PREVENTION INFRASTRUCTURE RIPARIAN PROTECTION TOTAL REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT 14-1 Pima County FY 2005/06 Adopted Budget SUMMARY OF EXPENDITURES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Expenditures TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE TOTAL TRANSPORTATION 8,893,573 31,181,709 2,501,827 8,893,573 31,181,709 2,501,827 42,577,109 42,577,109 WASTEWATER MANAGEMENT CONVEYANCE MAINTENANCE & DEVELOPMENT RESEARCH GRANTS TREATMENT OPERATIONS WASTEWATER MANAGEMENT ADMINISTRATION TOTAL WASTEWATER MANAGEMENT TOTAL PUBLIC WORKS 26,676,356 65,630,728 143,776,950 17,866,698 550,720 32,058,698 49,993,916 17,866,698 550,720 32,058,698 49,993,916 100,470,032 100,470,032 115,244,883 351,328,917 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FLEET SERVICES COMMUNICATION EQUIPMENT MAINTENANCE FLEET MANAGEMENT FUEL SERVICE OFF-ROAD EQUIPMENT MAINTENANCE ON-ROAD EQUIPMENT MAINTENANCE VEHICLE REPLACE/DEPRECIATE 535,485 1,855,682 3,345,788 1,538,200 3,352,188 2,470,388 6 TOTAL FLEET SERVICES 13,097,731 GRAPHIC SERVICES GRAPHIC SERVICES 1,811,457 TOTAL INTERNAL SERVICE - PUBLIC WORKS 14,909,188 14-2 Pima County FY 2005/06 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Revenues PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS TOTAL CAPITAL PROJECTS 24,148,950 24,148,950 24,148,950 24,148,950 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 12,841,327 451,573 731,048 151,696 12,841,327 451,573 731,048 151,696 TOTAL DEVELOPMENT SERVICES 14,175,644 14,175,644 ENVIRONMENTAL QUALITY ADMINISTRATION AIR WASTE WATER TOTAL ENVIRONMENTAL QUALITY 14,150 2,161,780 163,350 995,320 14,150 2,161,780 163,350 995,320 3,334,600 3,334,600 1,998,827 1,503,040 96,858 2,916,576 1,503,040 1,503,040 4,516,474 FACILITIES MANAGEMENT ADMINISTRATION MAINTENANCE & OPERATIONS PARKING GARAGES TOTAL FACILITIES MANAGEMENT 96,858 917,749 1,014,607 1,998,827 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES NATURAL RESOURCE PARKS PLANNING & DEVELOPMENT RECREATION URBAN PARK OPERATIONS TOTAL NATURAL RESOURCES, PARKS & RECREATION 116,388 184,375 2,600 204,600 158,700 666,663 100,000 55,000 116,388 284,375 57,600 204,600 158,700 155,000 821,663 IMPROVEMENT DISTRICTS FORMATION FUND 500 500 TOTAL PUBLIC WORKS ADMINISTRATION 500 500 19,840,939 33,600 19,840,939 33,600 19,874,539 19,874,539 40,000 6,506,000 40,000 6,506,000 6,546,000 6,546,000 55,283,056 1,407,837 735,000 55,283,056 1,407,837 735,000 57,425,893 57,425,893 PUBLIC WORKS ADMINISTRATION REGIONAL FLOOD CONTROL DISTRICT FLOOD CONTROL SUPPORT RIPARIAN PROTECTION TOTAL REGIONAL FLOOD CONTROL DISTRICT SOLID WASTE MANAGEMENT RESOURCE MANAGEMENT WASTE MANAGEMENT TOTAL SOLID WASTE MANAGEMENT TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE TOTAL TRANSPORTATION 14-3 Pima County FY 2005/06 Adopted Budget SUMMARY OF REVENUES BY FUND: PROGRAM Functional Area/Super Department/Program General Fund Special Revenue Funds Capital Projects Fund Enterprise Funds Total Revenues 551,368 119,203,496 551,368 119,203,496 119,754,864 119,754,864 135,433,548 250,599,127 WASTEWATER MANAGEMENT RESEARCH GRANTS WASTEWATER MANAGEMENT ADMINISTRATION TOTAL WASTEWATER MANAGEMENT TOTAL PUBLIC WORKS 1,681,270 89,335,359 24,148,950 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FLEET SERVICES COMMUNICATION EQUIPMENT MAINTENANCE FLEET MANAGEMENT FUEL SERVICE OFF-ROAD EQUIPMENT MAINTENANCE ON-ROAD EQUIPMENT MAINTENANCE VEHICLE REPLACE/DEPRECIATE 543,561 1,859,027 3,380,965 1,547,710 3,383,515 3,030,888 6 TOTAL FLEET SERVICES 13,745,666 GRAPHIC SERVICES GRAPHIC SERVICES 1,490,270 TOTAL INTERNAL SERVICE - PUBLIC WORKS 15,235,936 14-4 Pima County FY 2005/06 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs PUBLIC WORKS CAPITAL PROJECTS CAPITAL PROJECTS 7.3 TOTAL CAPITAL PROJECTS 7.3 DEVELOPMENT SERVICES PERMITTING PLANNING SUBDIVISION AND DEVELOPMENT REVIEW SUPPORT 100.0 23.8 24.7 21.5 TOTAL DEVELOPMENT SERVICES 170.0 ENVIRONMENTAL QUALITY ADMINISTRATION AIR WASTE WATER 9.0 31.9 6.0 7.0 TOTAL ENVIRONMENTAL QUALITY 53.9 FACILITIES MANAGEMENT ADMINISTRATION CONSTRUCTION MANAGEMENT SERVICES DESIGN MAINTENANCE & OPERATIONS PARKING GARAGES PLANNING 7.8 5.8 15.5 119.8 3.0 5.8 TOTAL FACILITIES MANAGEMENT 157.7 NATURAL RESOURCES, PARKS & RECREATION DEPARTMENTAL SERVICES NATURAL RESOURCE PARKS PLANNING & DEVELOPMENT RECREATION URBAN PARK OPERATIONS 20.0 35.0 10.0 76.3 105.6 TOTAL NATURAL RESOURCES, PARKS & RECREATION 246.9 PUBLIC WORKS ADMINISTRATION ADMINISTRATION CULTURAL RESOURCES REAL PROPERTY 6.0 5.0 21.5 TOTAL PUBLIC WORKS ADMINISTRATION 32.5 REGIONAL FLOOD CONTROL DISTRICT FLOOD CONTROL SUPPORT FLOOD PREVENTION INFRASTRUCTURE RIPARIAN PROTECTION 4.0 28.5 13.5 14.8 TOTAL REGIONAL FLOOD CONTROL DISTRICT 60.8 SOLID WASTE MANAGEMENT RESOURCE MANAGEMENT WASTE MANAGEMENT 14.0 38.5 TOTAL SOLID WASTE MANAGEMENT 52.5 14-5 Pima County FY 2005/06 Adopted Budget SUMMARY OF FULL TIME EQUIVALENTS: PROGRAM Functional Area/Super Department/Programs FTEs TRANSPORTATION DIRECTOR'S OFFICE AND SUPPORT SVCS OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE 76.6 231.1 109.8 TOTAL TRANSPORTATION 417.5 WASTEWATER MANAGEMENT CONVEYANCE MAINTENANCE & DEVELOPMENT RESEARCH GRANTS TREATMENT OPERATIONS WASTEWATER MANAGEMENT ADMINISTRATION 169.8 2.0 267.5 92.5 TOTAL WASTEWATER MANAGEMENT 531.8 TOTAL PUBLIC WORKS 1,730.8 INTERNAL SERVICE FUNDS -- INFORMATIONAL PURPOSES ONLY FLEET SERVICES COMMUNICATION EQUIPMENT MAINTENANCE FLEET MANAGEMENT FUEL SERVICE OFF-ROAD EQUIPMENT MAINTENANCE ON-ROAD EQUIPMENT MAINTENANCE VEHICLE REPLACE/DEPRECIATE 6 5.5 5.5 2.0 10.0 23.5 13.0 TOTAL FLEET SERVICES 59.5 GRAPHIC SERVICES GRAPHIC SERVICES 20.5 80.0 TOTAL INTERNAL SERVICE PUBLIC WORKS Note: Slight variances between the sum of Program FTEs and the Department total are due to rounding. 14-6 Pima County FY 2005/06 Adopted Budget Capital Projects Expenditures: 143,776,950 Revenues: FTEs 24,148,950 7.3 Function Statement: The Capital Projects budget reflects anticipated funding for the construction of Pima County capital improvement projects valued at $100,000 or more (excluding Wastewater Management Enterprise Fund projects), as detailed in the proposed Fiscal Year 2006/10 Five Year Capital Improvement Plan. Mandates: None Expenditures by Program Capital Projects 100% Sources of All Funding Department Revenue 16.80% Operating Transfers 11.28% Fund Balance Decrease 71.92% 14-7 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: CAPITAL PROJECTS Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted CAPITAL PROJECTS 103,166,637 132,118,337 143,776,950 Total Expenditures 103,166,637 132,118,337 143,776,950 CAPITAL PROJECTS 29,030,708 23,443,856 24,148,950 Total Revenues Net Operating Transfers In/(Out) 29,030,708 23,772,940 23,443,856 11,171,248 24,148,950 16,220,596 Other Funding Sources Fund Balance Decrease/(Increase) 65,000,000 (14,637,011) 96,000,000 1,503,233 0 103,407,404 Total Program Funding 103,166,637 132,118,337 143,776,950 7.0 7.0 7.3 7.0 7.0 7.3 Funding by Source Revenues Staffing (FTEs) by Program CAPITAL PROJECTS Total Staffing (FTEs) 14-8 Pima County FY 2005/06 Adopted Budget Program Summary Department: CAPITAL PROJECTS Program: 4000 CAPITAL PROJECTS Function The Capital Projects budget reflects anticipated funding for the construction of Pima County funded capital projects valued at $100,000 or more (excluding Wastewater Management Enterprise Fund projects), as detailed in the five year Capital Improvement Plan. These projects are primarily funded through bond sales. The balance of the funding comes from Capital Projects revenue and operating transfers from other County departments. Description of Services The budgeted amount of $143,776,950 has been developed based upon the following: Facilities Management Transportation Flood Control District Natural Resources, Parks and Recreation Open Space Neighborhood Reinvestment Solid Waste Cultural Resources CIP Administration Total CIP $34,159,949 56,480,917 20,249,835 14,542,719 9,138,000 1,187,667 2,296,000 5,143,722 578,141 ____________ $143,776,950 Program Goals and Objectives - Complete on time and at or below projected cost all capital projects as detailed in the proposed fiscal year 2006/10 Pima County Capital Improvement Plan - Meet the reporting requirements of the County's Truth in Bonding Ordinance - Obtain additional outside funds to offset the cost of capital projects to County taxpayers FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned $65,000,000 $29,030,708 $116,200,000 $36,524,899 $0 $24,148,950 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 0 0 103,166,637 415,024 37,239 131,666,074 432,326 136,815 143,207,809 103,166,637 132,118,337 143,776,950 16,855,166 18,887,581 14,997,572 9,536,768 2,492,520 7,235,700 996,627 2,000,000 581,423 1,642,147 63,755 1,334,255 Operating Revenue Sub-Total 29,030,708 23,443,856 24,148,950 Net Operating Transfers In/(Out) 23,772,940 11,171,248 16,220,596 65,000,000 (14,637,011) 96,000,000 1,503,233 0 103,407,404 103,166,637 132,118,337 143,776,950 7.0 7.0 7.3 Program Performance Measures Bonds sold (excludes sewer revenue bonds) Outside revenue sources Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-9 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2005/06 For a comprehensive list of the active and new projects comprising the fiscal year 2006/10 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2005/06 Adopted Department/Program Facilities Management FM-04-201 Kino Public Health Center FM-04-302 Justice Court/Municipal Court Complex FM-04-306 Juvenile Court Build-Out FM-04-206 Green Valley Performing Arts Center Phase 2 FM-04-304 Corrections Jail Security Project FM-04-445 Oro Valley Library Expansion FM-95-055 Downtown Complex FM-04-214 Pima Air and Space Museum - Hangar FM-04-212 Arizona Sonora Desert Museum - Auditorium FM-04-301 Regional Public Safety Communications System FM-97-010 City of Tucson Midtown Library FM-04-202 Psychiatric Hospital FM-97-019 Kino Hospital Repair FM-04-444 Marana Continental Ranch New Library FM-95-027 Fire Sprinkler/Asbestos Removal - Legal Services Building FM-05-001 WIC Program Modular Building FM-04-002 97 East Congress Street Building FM-95-011 Improve Disabled Access FM-03-001 Flowing Wells Community Center FM-04-213 Arizona Sonora Desert Museum - Gray Water FM-04-207 Mt. Lemmon Community Center FM-97-004 Sheriff Maximum Security Detention FM-04-204 Animal Care Center FM-02-005 Forensic Science Center Expansion FM-04-203 Theresa Lee Health Clinic FM-04-305 Interagency Victim Advocacy Center Facilities Management Total: Transportation TR-98-001 TR-97-019 TR-98-030 TR-97-018 TR-97-013 TR-93-002 TR-98-025 TR-98-038 TR-05-006 TR-97-034 TR-98-028 TR-03-002 TR-98-045 TR-03-004 TR-93-011 TR-98-037 TR-05-003 TR-98-006 TR-98-023 River Road, Campbell Avenue to Alvernon Way Craycroft Road, River Road to Sunrise Drive Valencia Road, Mission Road to Interstate-19 Cortaro Farms Road, Union Pacific RR Crossing to Thornydale Alvernon Way, Ft Lowell Road to River Road Veterans Memorial Overpass S. 12th Ave, 38th Street to Los Reales Safety Improvements Transportation Overlay Project Valencia Road, Mark Road to Camino De La Tierra Sunrise Drive, Craycroft Road to Kolb Road Colossal Cave Road: Camino Loma Alta to Vail Road Catalina Highway, Tanque Verde Road to Houghton Road Edwin Road Wetmore Rd and Ruthrauff Rd, La Cholla Blvd to Fairview Broadway Boulevard, Euclid Avenue to Campbell Kino Parkway Overpass at 22nd Street Country Club Road, 36th Street to Milbur Neighborhood Transportation Improvements 14-10 15,455,574 4,050,000 1,892,859 1,144,000 1,100,972 1,100,000 1,055,147 999,346 995,000 936,000 900,235 848,000 692,554 545,000 489,000 415,000 400,000 294,371 229,000 200,000 198,889 84,002 63,000 60,000 10,000 2,000 34,159,949 9,166,618 7,488,000 5,866,700 4,759,000 4,095,200 2,995,619 2,246,700 2,012,501 2,000,000 1,743,000 1,712,000 1,678,000 1,400,000 1,260,000 1,253,100 1,200,000 1,200,000 1,024,000 1,000,000 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2005/06 For a comprehensive list of the active and new projects comprising the fiscal year 2006/10 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2005/06 Adopted Department/Program La Cañada/Las Quintas Highway Drainage Improvements Interstate 19 Southbound Frontage Rd at Continental Rd Houghton Road and Sahuarita Road Colossal Cave Rd: Acacia School to Old Vail Road Hayhook Ranch Road Improvement District Mt. Lemmon Shuttle La Canada: River Rd to Ina Road Aviation/ Golf Links Bike Path Connection Dodge Blvd: Ft Lowell Rd to River Rd Bike Lanes and Sidewalks La Cholla Boulevard, River Road to Magee Road Pelican Crossing: 6th Avenue at 26th Street Kolb Road, Sabino Canyon Road to Sunrise Drive Orange Grove Road, Thornydale Road to Oracle Road Transportation Total: 508,301 405,200 367,000 254,000 226,000 200,000 155,000 86,600 70,000 51,500 46,878 8,000 2,000 56,480,917 Regional Flood Control District FC-97-025 Earp Wash Detention Basin - City of Tucson FC-03-002 Urban Drainage FC-92-005 Arroyo Chico Detention Basin (USACOE) FC-04-501 Floodprone and Riparian Land Acquisition FC-04-508 Rillito River Linear Park, Alvernon to Craycroft FC-04-001 Canada del Oro Flood Hazard Mitigation Project Various Additional Mt. Lemmon Projects FC-04-509 Santa Cruz River Linear Park - Continental Ranch FC-97-028 Mission Wash FC-04-505 Black Wash Urban Drainage Flood Control Improvements FC-04-502 Urban Drainage Infrastructure Program FC-93-004 Santa Cruz River Bank Stabilization: Grant to Ft. Lowell FC-04-504 Tohono O'Odham Nation Drainage Improvements FC-87-046 Floodprone Land Acquisition Program FC-03-004 Massingale Detention Basin FC-97-030 Tucson Diversion Channel Drainage Improvements FC-97-015 Holladay and Forrest Drainage Improvements FC-00-004 Santa Cruz River: Cortaro Mesquite Bosque FC-04-503 City of South Tucson Urban Drainage FC-98-006 Ajo Detention Basin Wetlands (USACOE) FC-04-507 Santa Cruz River, Grant Road to Camino del Cerro FC-87-001 Agua Caliente Wash at Tanque Verde Road FC-92-004 Highlands Wash FC-98-003 Santa Cruz River: Paseo de Las Iglesias Restoration (USACOE) FC-00-003 Tres Rios del Norte (USACOE Study) FC-03-003 Oro Valley Flood Control District Levy Drainage FC-97-009 Tanque Verde Creek: Sabino Canyon to Craycroft (USACOE) FC-03-001 El Rio Medio (USACOE Study) FC-03-007 Camino Verde/Valencia Box Culvert FC-98-005 Rillito/Swan Wetlands (USACOE) FC-04-510 Canada del Oro River Park, Thornydale to Magee FC-04-506 Santa Cruz River Flood & Erosion Control, Linear Park Regional Flood Control District Total: 2,200,000 2,000,000 1,500,000 1,100,000 1,100,000 1,050,000 1,020,596 1,020,000 1,000,000 978,000 950,000 755,801 750,000 500,000 500,000 499,938 375,000 350,000 327,500 320,000 300,000 275,000 250,000 250,000 200,000 160,000 150,000 150,000 100,000 50,000 40,000 28,000 20,249,835 TR-98-032 TR-98-010 TR-05-005 TR-97-033 TR-04-001 TR-98-035 TR-97-026 TR-97-054 TR-05-002 TR-98-027 TR-03-003 TR-98-015 TR-98-026 14-11 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2005/06 For a comprehensive list of the active and new projects comprising the fiscal year 2006/10 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2005/06 Adopted Department/Program Natural Resources, Parks & Recreation PR-04-418 Flowing Wells Community Center PR-04-424 Brandi Fenton Memorial Park (River Bend) P-57 Quincie Douglas Park Pool PR-04-434 Julian Wash Linear Park PR-04-436 Atturbury Wash Sanctuary PR-04-428 Feliz Paseos Universal Access Park 2004 Authorization P-46 Columbus Park PR-04-429 Picture Rocks Pool P-31 Rillito River Park - Campbell to Alvernon P-34 Oro Valley Cañada Del Oro River Park PR-04-439 Marana Cultural and Heritage Park PR-04-433 Houghton Greenway P-11 Yaqui Park Improvements P-32 Rillito Park at Columbus Boulevard District Park PR-04-421 Curtis Park - Flowing Wells East P-05 Tucson Athletic and Play Field Improvements T-23 Various Trail Acquisitions PR-04-437 Pantano River Park, 22nd Street to Michael Perry Park P-56 Thomas Jay Community Center PR-04-438 Rio Vista Natural Resource Park T-19 36th Street Trailhead PR-04-422 Catalina Community Park P-51 Lawrence Community Center T-21 Various Trailhead Parking/Staging PR-04-419 Southeast Regional Park/Shooting Range - Phase II Natural Resources, Parks & Recreation Total: Open Space OS-04-107 OS-04-124 OS-04-114 OS-04-109 OS-04-102 OS-04-123 Canoa Ranch Parcels Avra Valley Project Area Tucson Mountain Park - South Corridor Tortolita Mountain Park - Carpenter Ranch Tucson Mountain Park - Camino de Oeste Altar Valley Project Area Open Space Total: 1,742,000 1,670,500 1,505,000 1,505,000 1,005,000 912,000 796,000 771,500 615,542 607,000 470,000 405,000 398,000 385,933 320,920 310,000 205,235 199,000 160,000 150,000 137,916 131,500 104,000 24,773 10,900 14,542,719 2,975,000 2,150,000 1,925,000 980,000 698,000 410,000 9,138,000 Neighborhood Housing/Conservation NR-1 Neighborhood Conservation Neighborhood Housing/Conservation Total: 1,187,667 1,187,667 Cultural Resources HP-04-404 Fort Lowell Acquisition & San Pedro Chapel HP-04-411 Honey Bee Village Site Acquisition HP-04-403 Juan Bautista de Anza National Historic Trail HP-97-007 Anza National Trail and Campsites HP-04-407 Binghampton Historic Buildings Rehabilitation HP-97-006 Canoa Ranch Buildings Rehabilitation HP-04-402 Canoa Ranch Buildings Rehabilitation HP-04-416 Ajo Curley School Art Institute 1,000,000 940,000 779,722 750,000 750,000 500,000 200,000 100,000 14-12 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2005/06 For a comprehensive list of the active and new projects comprising the fiscal year 2006/10 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2005/06 Adopted Department/Program HP-04-401 HP-04-417 HP-04-414 HP-04-412 Empirita Ranch Buildings Rehabilitation Dunbar School Los Morteros Preservation Performing Arts Center Rehabilitation Cultural Resources Total: Wastewater Management WL-03-4L1 Federal Prison Sewer System WL-04-610 Marana WWTP Expansion (1.0 mgd) (2004 Auth) WL-04-602 Misc. Conveyance System Rehabilitation and Repair WL-04-603 Santa Cruz Interceptor, Prince to Franklin WL-98-3L1 Marana Wastewater Treatment Facility WL-04-601 Roger Road WWTP Rehabilitation WL-05-3L5 Roger Road WWTP Nitrification WL-98-2L5 Carrillo School/El Paso Street Sewer Rehabilitation WL-87-001 Miscellaneous Sewer Relocations WL-00-0L2 Sewer System Inspection and Inventory Project WL-05-5L2 Ina Road Biosolids Building and Equipment WL-00-2L1 ADOT Relocation: I-19 & I-10 WL-97-4L3 Tanque Verde Interceptor, Craycroft to Tucson Country Club WL-04-604 Roger Road Plant to Ina Road Plant Interconnect WL-05-5L1 I-10 Widening: Grant Rd to St. Mary's Rd WL-00-3L2 Avra Valley BNROD Expansion WL-05-0L3 Process Improvement Evaluations WL-03-4L2 Corona de Tucson WWTF Expansion (0.3 mgd) WL-98-001 Miscellaneous Engineering Design Services WL-05-5L3 Ina Road Whole Effluent Toxicity Testing Lab WL-05-0L1 Flow Model Project WL-05-1L1 Richey Yard Master Facility Plan WL-94-4L7 Green Valley Sewer Protection WL-05-0L2 Process Simulating Training WL-05-2L1 Kino Environmental Restoration Chlorination/Dechlorination WL-05-3L1 Continental Force Main No. 2 WL-05-3L2 Capstan Lift Station WL-05-3L3 Green Valley Flood Control Protection Wall WL-05-3L4 Green Valley Recharge Monitoring System WL-90-019 Green Valley Trunk Sewer Protection - Drainageway No. 7 Wastewater Management Total: Solid Waste Management SW-97-003 Sahuarita Expansion SW-04-211 Waste Tire Collection Site Relocation SW-97-004 Environmental Remediation/El Camino Del Cerro SW-97-002 Tangerine Closure Solid Waste Management Total: 14-13 50,000 38,000 23,000 13,000 5,143,722 3,761,097 3,044,225 2,000,000 2,000,000 1,464,612 1,000,000 1,000,000 946,066 750,000 720,000 700,000 600,415 500,000 500,000 450,000 350,000 320,000 300,000 250,000 250,000 150,000 150,000 112,800 110,000 100,000 100,000 100,000 55,000 40,000 10,000 21,834,215 1,909,000 280,000 62,000 45,000 2,296,000 SUMMARY OF ACTIVE CAPITAL IMPROVEMENT PROJECTS Fiscal Year 2005/06 For a comprehensive list of the active and new projects comprising the fiscal year 2006/10 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . FY 2005/06 Adopted Department/Program Total Capital Improvement Projects: 165,033,024 Funded by Wastewater Management: (21,834,215) Administrative Costs: 578,141 Total FY 2005/06 Adopted Capital Projects Fund: 143,776,950 For a comprehensive list of the active and new projects comprising the fiscal year 2006/10 Pima County Capital Improvement Plan refer to the Summary Schedules section - Summary of Active Capital Improvement Projects . 14-14 Pima County FY 2005/06 Adopted Budget Development Services Expenditures: 13,418,511 Revenues: FTEs 14,175,644 170.0 Function Statement: Provide land use planning, development, and permitting services. Administer the rezoning, comprehensive plan amendment, and appeals processes. Review subdivision plats and development plans for compliance with zoning and development regulations. Review all permit applications and issue permits. Review all building plans and perform compliance inspections. Enforce zoning and building codes complaints. Assign addresses, approve new street names, and process street name changes. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 9: Building Permits; Chapter 6: County Planning and Zoning; Chapter 8: Development Fees; and Chapter 9: Protected Development Rights; and Pima County Code Title 15: Buildings and Construction; and Title 18: Zoning Expenditures by Program Support 19.23% Permitting 51.22% Subdivision and Development Review 11.35% Planning 18.20% Sources of All Funding Department Revenue 100% 14-15 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: DEVELOPMENT SERVICES Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted PERMITTING 5,201,217 5,370,674 PLANNING 1,782,154 2,352,516 2,442,724 697,797 734,355 1,523,203 SUPPORT 1,949,505 1,883,431 2,580,906 Total Expenditures 9,630,673 10,340,976 13,418,511 SUBDIVISION AND DEVELOPMENT REVIEW 6,871,678 Funding by Source Revenues PERMITTING 10,626,785 9,591,112 12,841,327 PLANNING 431,567 364,725 451,573 SUBDIVISION AND DEVELOPMENT REVIEW 914,428 619,750 731,048 SUPPORT 104,210 92,000 151,696 10,667,587 0 14,175,644 0 Total Revenues Net Operating Transfers In/(Out) 12,076,990 (303,124) Other Funding Sources Fund Balance Decrease/(Increase) 0 (2,143,193) Total Program Funding 0 (326,611) 0 (757,133) 9,630,673 10,340,976 13,418,511 Staffing (FTEs) by Program PERMITTING 90.0 91.0 100.0 PLANNING 23.0 24.0 23.8 SUBDIVISION AND DEVELOPMENT REVIEW 22.5 24.0 24.7 SUPPORT 23.0 22.5 21.5 158.5 161.5 170.0 Total Staffing (FTEs) 14-16 Pima County FY 2005/06 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PERMITTING Function Ensure building safety through the review of construction plans and inspections. Ensure structural compatibility with surrounding neighborhoods, uses, and zones. Ensure proper grading, flood mitigation, and plant preservation on every lot. Description of Services Provide on site inspections for building codes compliance and other County department requirements including septic inspections and flood plain compliance. Provide plan review of commercial and residential structures and support of those functions. Make zoning determinations and verify permitted uses, heights, and setbacks. Issue addresses and street names, create construction permit applications, issue construction permits and collect fees, review permit applications for required approvals, inspections, and fees. Schedule inspection requests from the public and maintain construction records. Reduce the physical impact of hillside development and protect aesthetics by regulating grading on private and public land. Implement processes and procedures necessary to enforce and observe rules, codes, and ordinances as adopted by Pima County. Regulate encroachment and building development within areas subject to flooding or erosion. Ensure consistent, comprehensive, and timely implementation of the water quality and wastewater management programs. Program Goals and Objectives - Protect and enhance public health, safety, and welfare and promote the sound stewardship of the natural and built environment by providing high quality and timely permitting services . Provide timely and accurate review of permit applications within the specified timeframe . Ensure timely and consistent inspections through ongoing training . Provide timely resolution of zoning violations within four (4) months Program Performance Measures Residential and commercial plans reviewed within 16 days Scheduled inspections completed daily Inspectors attending minimum of two technical classes per year and required certifications Cases responded to within 30 days of initial complaint and subsequent follow-ups within 5 days of deadlines Permit applications reviewed within three days Model reviews completed in four days Address reviews of plats and plans completed within deadline Addresses assigned within 5 days Inspection results updated within 3 days Permit files created within one day Department of Environmental Quality plans reviewed in 7 days Type II hillside grading plans reviewed in 5 days Large wastewater plans issued connection fees in 5 days Right of way permit applications approved in 2 days Customers greeted within 15 minutes Plans reviewed within 5 days Completed development plans reviewed within 30 working days Complaint cases opened within 1 week after receivng complaint Complaints resolved or citations issued within 4 months FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned n/a 90% 90% n/a n/a 98% 90% 98% 90% n/a n/a 90% n/a n/a n/a n/a n/a n/a 90% 90% 100% n/a n/a n/a n/a n/a n/a n/a n/a 100% 90% 90% 90% n/a n/a n/a n/a 90% 90% n/a n/a n/a n/a n/a n/a n/a n/a 90% 90% 90% 95% n/a n/a 75% n/a 75% 75% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,887,018 1,305,407 8,792 4,121,241 1,216,433 33,000 4,937,439 1,900,739 33,500 Total Program Expenditures 5,201,217 5,370,674 6,871,678 14-17 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PERMITTING Program Funding by Source Revenues LICENSES & PERMITS 8,202,988 7,450,481 10,050,279 CHARGES FOR SERVICES 2,318,225 2,042,191 2,701,533 105,572 98,440 89,515 10,626,785 9,591,112 12,841,327 0 0 MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (5,523) 0 (5,420,045) 0 (4,220,438) 0 (5,969,649) 5,201,217 5,370,674 6,871,678 90.0 91.0 100.0 Supplemental Packages Approved Supplemental Package B - DVS Office Moves - is associated with this program. Funding of this package provides for office relocations and renovations. The package requested a total of $849,203 in supplies and services. Data presented on the preceding page includes $288,602 in expenditures. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 14-18 Pima County FY 2005/06 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PLANNING Function Provide land use planning services including reports, reviews, ordinances, comprehensive plan, and appeals governing land use in unincorporated Pima County. Administer the comprehensive plan amendment and update processes, rezoning of land, appeals process of the Boards of Adjustment, Hearing Officer cases, and Design Review Committee. Prepare zoning code text amendments as required by the elected officials. Description of Services Update, amend, and maintain the comprehensive plan document, plan map, and land use database. Participate in inter-jurisdictional planning efforts. Prepare special planning area studies and airport environs planning maps and studies. Prepare reports, notifications, and analysis on rezoning, specific plans, and special appeals. Update and maintain the official zoning base maps and records. Review rezoning, specific plans, and special appeals for environmental policy compliance. Coordinate environmental policy with other Public Works departments and perform necessary field work for analysis and violation issues. Review lot splits, plat note and plat waivers, and modification requests. Prepare Board of Adjustment agenda packets and reports. Oversee and coordinate zoning code text amendments. Record and staff hearing officer cases. Prepare hearing officer appeal cases. Assist in the creation, adoption, and implementation of the Sonoran Desert Conservation Plan. Program Goals and Objectives - Promote the sound stewardship of the natural and built environment by providing high quality and timely land use planning services . Prepare and process all reports, plan amendments, and reviews for completeness in a timely manner . Develop appropriate development review standards to govern developments in environmentally sensitive areas Program Performance Measures Geographic information system map updates incorporated after Board of Supervisors decision on plan amendments; final map produced by February 2006 Plan amendment reports drafted 10 days prior to Planning & Zoning (P&Z) Commission hearing Rezoning cases adhering to published schedule from date site analysis is declared complete to initial P&Z Commission hearing Board of Supervisors packets for rezoning and special action cases transmitted to Clerk of Board within 6 weeks of P&Z Commission recommendation Total native plant reviews completed within 20 working days Initial single lot native plant reviews completed within 10 working days from date of receipt of completed application Total landscaping plans completed within 20 days Variance staff reports completed 10 days prior to variance hearing Zoning code text amendments or administrative policy changes, actively in progress, designed to improve one or more processes Applications completed by statute (ARS 11-809) from date application deemed complete until date of approval (which is to occur within 30 days) FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned n/a n/a 100% n/a n/a 100% n/a n/a 95% n/a n/a 95% n/a n/a 95% n/a n/a 95% n/a n/a n/a n/a 95% 95% n/a n/a 10 n/a n/a 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,294,332 467,868 19,954 1,527,799 800,717 24,000 1,548,296 886,940 7,488 1,782,154 2,352,516 2,442,724 389,004 324,625 391,501 42,563 40,100 60,072 431,567 364,725 451,573 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 14-19 Pima County FY 2005/06 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 PLANNING Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (519) 0 1,351,106 0 0 0 1,987,791 0 1,991,151 1,782,154 2,352,516 2,442,724 23.0 24.0 23.8 Supplemental Packages Approved Supplemental Package B - DVS Office Moves - is associated with this program. Funding of this package provides for office relocations and renovations. The package requested a total of $849,203 in supplies and services. Data presented on the preceding page includes $311,093 in expenditures. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 14-20 Pima County FY 2005/06 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 SUBDIVISION AND DEVELOPMENT REVIEW Function Review subdivision plats and development plans for conformity to Pima County codes and standards. Description of Services Review subdivision tentative and final plats for Department of Transportation, Wastewater Management, and Department of Environmental Quality requirements. Review improvement plans for sanitary sewer, grading, paving and hydrology engineering design. Prepare staff reports for Planning & Zoning, Design Review Committee and Board of Adjustment meetings on infrastructure needs and considerations. Review subdivision plats for zoning compliance. Prepare reports on Design Review Committee appeals to hillside development zone, buffer overlay, and scenic gateway for the Design Review Committee. Review and enforce subdivision plats and development plans for compliance with landscaping and native plant preservation ordinances. Coordinate review and approval of subdivision plats and development plans with the Subdivision and Development Review Committee, utilities, and outside service providers. Program Goals and Objectives - Promote the sound stewardship of the natural and built environment by providing high quality and timely development review services . Review development plans and subdivision plats in a timely manner . Provide quality customer service by communicating with customer in a timely manner . Conduct seminars and workshops to convey standards and guidelines to improve quality of submittals Program Performance Measures Transmittals completed within 3 working days Training seminars held for private consulting engineers to assist with the preparation of submittals Plans reviewed within 20 work day time period Staff reports for the Planning & Zoning Commission, Design Review Committee and Board of Adjustment completed by the requested transmittal date Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned n/a n/a n/a n/a 90% 2 n/a n/a n/a n/a 90% 90% FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 626,710 54,789 16,298 586,119 129,636 18,600 910,463 611,740 1,000 697,797 734,355 1,523,203 914,333 619,750 731,048 95 0 0 914,428 619,750 731,048 0 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 (216,631) 0 114,605 0 792,155 697,797 734,355 1,523,203 22.5 24.0 24.7 Supplemental Packages Approved Supplemental Package B - DVS Office Moves - is associated with this program. Funding of this package provides for office relocations and renovations. The package requested a total of $849,203 in supplies and services. Data presented on this page includes $162,560 in expenditures. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 14-21 Pima County FY 2005/06 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 SUPPORT Function Provide vision and leadership to the department, develop the strategic plan, ensure compliance with mandates and Pima County administrative and fiscal policy and procedures, and pioneer the automation and deployment of technology throughout the department and its processes. Description of Services Provide administrative, policy, financial, and organizational support and direction. Provide strategic planning and organizational development. Represent department positions, decisions, and initiatives to the public, customers, and the media. Prepare and administer the budget for the department. Perform other functions as necessary in the administration of the department, in cases of emergencies, or as directed by the County Administrator or Deputy County Administrator. Ensure departmental operations have the needed information technology permitting operations support, geographic information systems (GIS) support, and computer-aided design (CAD) support for land development. Ensure departmental operations have the needed network and hardware support, Help Desk support, IT Division-controlled service survey support, and electronic government support for land development. Program Goals and Objectives - Provide leadership, technological, and administrative direction and support in the delivery of land use planning, development review, and permitting services . Ensure progress and completion towards strategic goals and objectives . Respond and communicate with customers, staff, county administration, and board offices in a timely manner . Manage the department budget to achieve expenditures at or below approved budget amounts . Ensure the departmental operations have the needed information technology permitting operations support . Ensure the departmental operations have the needed Help Desk Support, IT Division-controlled service survey support, and electronic government support for land development . Ensure the departmental operations have the needed GIS and CAD support for land development Program Performance Measures Strategic objectives completed within timeframe Quarterly reports completed Phone calls to the director’s office returned within 24 hours Cost center expenditures at or under budget Availability of business operations permitting operations during operating hours Technological solutions for streamlining processes documented in a process improvement plan with resources committed to implementing the plan Information placed on the PimaXpress.com website within five (5) working days Availability of PimaXpress.com website Availability of GIS and CAD support during departmental operating hours FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned n/a n/a n/a 90% 90% 80% 95% 95% 90% n/a 99% 100% 99% 100% 99% n/a n/a 2 n/a n/a 90% 99% 99% 99% 99% 99% 99% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,279,394 547,255 122,856 1,129,160 672,771 81,500 1,513,676 931,930 135,300 1,949,505 1,883,431 2,580,906 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues FINES AND FORFEITS 5,000 0 0 INTEREST 84,034 75,000 116,396 MISCELLANEOUS 15,176 17,000 35,300 104,210 92,000 151,696 Operating Revenue Sub-Total 14-22 Pima County FY 2005/06 Adopted Budget Program Summary Department: DEVELOPMENT SERVICES Program: 5004 SUPPORT Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (297,082) 0 0 0 2,142,377 0 1,791,431 0 2,429,210 1,949,505 1,883,431 2,580,906 23.0 22.5 21.5 Supplemental Packages Approved Supplemental Package B - DVS Office Moves - is associated with this program. Funding of this package provides for office relocations and renovations. The package requested a total of $849,203 in supplies and services. Data presented on the preceding page includes $86,948 in expenditures. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 14-23 This page intentionally left blank. 14-24 Pima County FY 2005/06 Adopted Budget Environmental Quality Expenditures: 3,892,458 Revenues: FTEs 3,334,600 53.9 Function Statement: Preserve and protect the environment of Pima County for the long term benefit of the residents' health, welfare, safety, and quality of life. Identify and respond to environmental issues by providing services including monitoring, enforcement, information, and education. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269: Recycling and Waste Reduction; Title 49, Chapter 3: Air Quality, Article 1: General Provisions, 49-402: State and County Control; Article 3: County Air Pollution Control; and Pima County Code Title 7: Environmental Quality; Title 13: Public Services; and Title 17: Air Quality Control Expenditures by Program Administration 1.14% Water 18.16% Waste 7.41% Air 73.29% Sources of All Funding Fund Balance Decrease 4.54% Operating Transfers 9.79% Department Revenue 85.67% 14-25 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: ENVIRONMENTAL QUALITY Expenditures by Program FY2003/04 Actual ADMINISTRATION AIR FY2004/05 Adopted FY2005/06 Adopted 20,984 25,555 44,215 2,853,007 2,701,602 2,693,094 WASTE 660,542 676,603 288,512 WATER 622,939 761,018 706,724 4,006,067 4,156,270 3,892,458 Total Expenditures Funding by Source Revenues ADMINISTRATION 12,174 10,345 14,150 2,183,177 2,192,565 2,161,780 WASTE 471,339 440,955 163,350 WATER 995,645 937,733 995,320 3,662,335 346,010 3,581,598 362,788 3,334,600 381,036 0 211,884 0 176,822 4,156,270 3,892,458 AIR Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 0 (2,278) 4,006,067 Staffing (FTEs) by Program ADMINISTRATION 7.0 8.0 9.0 AIR 29.5 32.6 31.9 WASTE 10.0 13.0 6.0 WATER 5.0 7.0 7.0 51.5 60.6 53.9 Total Staffing (FTEs) 14-26 Pima County FY 2005/06 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 ADMINISTRATION Function Plan, organize, and direct activities of the Environmental Quality Department. Description of Services Develop and implement all financial, administrative, and policy activities of the department. Provide the County Administrator's office and elected officials with briefings, presentations, and testimony regarding department operations and activities. Develop departmental monitoring, permitting, outreach, and enforcement priorities. Represent the department at workshops, public meetings, and public hearings. Program Goals and Objectives - Provide for the timely, efficient, and cost effective delivery of departmental services Program Performance Measures Quarterly activity reports completed Board of Supervisors requests addressed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2003/04 Actual 4 yes FY2004/05 Estimated 4 yes FY2003/04 Actual FY2005/06 Planned 4 yes FY2004/05 Adopted FY2005/06 Adopted 512,423 (500,248) 8,809 491,863 (479,808) 13,500 13,215 0 31,000 20,984 25,555 44,215 11,944 10,000 14,000 230 345 150 Operating Revenue Sub-Total 12,174 10,345 14,150 Net Operating Transfers In/(Out) 59,188 Total Program Expenditures Program Funding by Source Revenues INTEREST MISCELLANEOUS Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 (50,378) 0 15,210 0 30,065 20,984 25,555 44,215 7.0 8.0 9.0 14-27 Pima County FY 2005/06 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 AIR Function Implement federal, state, and local air quality regulations within Pima County. Description of Services Develop air management strategies, issue permits to regulated facilities, conduct compliance activities, provide outreach and education to the public, and monitor air quality for compliance with national air quality standards. Program Goals and Objectives - Maintain and protect the air quality of Pima County through research, education, and regulation - Meet the National Ambient Air Quality Standards (NAAQS) for air pollutants - Meet the required air monitoring data recovery rate of 75% Program Performance Measures Air monitoring sites operational Average air monitoring data recovery rate Community education events instituted Stationary source inspections Stationary source permits issued with revisions Exceedences of the NAAQS FY2003/04 Actual 23 98% 243 61 23 1 FY2004/05 Estimated 23 98% 180 84 26 0 FY2005/06 Planned 23 90% 175 70 23 0 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,430,941 1,138,745 131,916 1,522,490 975,404 195,200 1,455,872 1,263,735 133,400 2,701,602 2,693,094 2,853,007 LICENSES & PERMITS 850,904 837,685 830,355 INTERGOVERNMENTAL 191,888 191,237 171,763 18,540 0 0 332 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues FINES AND FORFEITS MISCELLANEOUS Operating Revenue Sub-Total 1,061,664 1,028,922 1,002,118 INTERGOVERNMENTAL 1,121,513 1,163,643 1,159,662 Grant Revenue Sub-Total 1,121,513 1,163,643 1,159,662 Net Operating Transfers In/(Out) 286,822 362,788 381,036 Other Funding Sources Fund Balance Decrease/(Increase) 0 231,603 0 137,741 0 310,191 2,701,602 2,693,094 2,853,007 29.5 32.6 31.9 Total Program Funding Program Staffing (FTEs) 14-28 Pima County FY 2005/06 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 WASTE Function Implement federal, state, and local solid and hazardous waste regulations within Pima County. Description of Services Develop solid and hazardous waste management strategies, issue permits to regulate hauled waste, conduct compliance activities, and provide outreach and education to the public. Conduct investigations, surveillance, and enforcement activities regarding illegal dumping of solid waste within Pima County. Monitor generators of solid waste with respect to the Resource Conservation and Recovery Act (RCRA) requirements. Program Goals and Objectives - Ensure the proper handling and disposal of solid and hazardous waste Program Performance Measures RCRA inspections Waste hauler permits issued Illegal dumping sites investigated Illegal waste removed from public lands (tons) FY2003/04 Actual 32 43 617 35 FY2004/05 Estimated 50 37 550 30 FY2005/06 Planned 50 37 600 35 FY2003/04 Actual FY2004/05 Adopted 506,321 131,299 22,922 576,793 77,810 22,000 146,512 140,500 1,500 660,542 676,603 288,512 LICENSES & PERMITS 179,801 163,575 163,350 INTERGOVERNMENTAL 240,953 250,080 0 Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES 17,775 14,300 0 MISCELLANEOUS 16,148 13,000 0 454,677 440,955 163,350 INTERGOVERNMENTAL 16,662 0 0 Grant Revenue Sub-Total 16,662 0 0 0 0 0 0 189,203 0 235,648 0 125,162 660,542 676,603 288,512 10.0 13.0 6.0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-29 Pima County FY 2005/06 Adopted Budget Program Summary Department: ENVIRONMENTAL QUALITY Program: 2007 WATER Function Implement federal, state, and local regulations regarding water, wastewater, and onsite disposal systems within Pima County. Implement storm water management programs and conduct storm water sampling pursuant to Pima County's Municipal Separate Storm Sewer System (NPDES) permit. Provide outreach and education on water program issues. Description of Services Issue approvals for the construction or modification of water, wastewater, and onsite disposal systems; conduct compliance activities; and provide outreach and education to the public. Conduct sanitary surveys on public water systems. Implement storm water management, monitoring, and education activities as required by Pima County's federal storm water permit. Conduct private well testing in the Environmental Protection Agency superfund area. Program Goals and Objectives - Ensure the proper construction and operation of water, wastewater, and onsite disposal systems - Implement requirements of Pima County's Municipal Separate Storm Sewer System (NPDES) permit - Educate and inform the public of water programs and water quality issues Program Performance Measures Septic site suitability and final inspections performed Water and wastewater plans reviewed Plans reviewed within licensing timeframe Storm water events sampled Private wells in superfund area tested Sanitary surveys conducted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 34 444 100% 10 9 54 FY2004/05 Estimated 50 500 100% 10 8 40 FY2005/06 Planned 50 500 100% 10 9 40 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 242,500 369,502 10,937 344,844 413,174 3,000 272,650 426,574 7,500 622,939 761,018 706,724 970,956 915,650 975,350 237 0 0 Revenues LICENSES & PERMITS MISCELLANEOUS Operating Revenue Sub-Total 971,193 915,650 975,350 INTERGOVERNMENTAL 24,452 22,083 19,970 Grant Revenue Sub-Total 24,452 22,083 19,970 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (372,706) 0 (176,715) 0 (288,596) 622,939 761,018 706,724 5.0 7.0 7.0 14-30 Pima County FY 2005/06 Adopted Budget Facilities Management Expenditures: 16,096,553 Revenues: FTEs 4,516,474 157.7 Function Statement: Service over 4.6 million square feet of facility space to provide a safe, clean, and functional working environment for Pima County employees and citizens visiting the facilities. Manage professionals in maintenance, refrigeration, plumbing, painting, electrical service, and electronics. Obtain and manage contracts for landscape service, janitorial service, pest control, termite eradication, and elevator maintenance and repair. Perform new, remodel, and renovation construction. Plan, design, prepare, and process bids. Operate and manage Pima County's seven revenue-generating parking garage facilities in order to offer safe, secure parking for employees and the public. Develop design plans for construction oversight and project acceptance. Mandates: Occupational Safety and Health Administration (OSHA) Standard 1910.1001: Toxic and Hazardous Substances; Standard 1926.1101: Toxic and Hazardous Substances; United States Code, Title 40, Part 763: Asbestos Expenditures by Program Planning 2.01% Administration 3.43% Construction Management Services 1.17% Parking Garages 8.43% Design 5.11% Maintenance & Operations 79.85% Sources of All Funding Department Revenue 22.81% General Fund Support 77.19% 14-31 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: FACILITIES MANAGEMENT Expenditures by Program ADMINISTRATION FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 593,296 359,392 CONSTRUCTION MANAGEMENT SERVICES 130,660 139,037 188,117 DESIGN 504,475 682,258 822,314 MAINTENANCE & OPERATIONS 9,899,355 11,177,462 12,853,982 PARKING GARAGES 1,379,978 1,749,511 1,356,340 210,893 269,735 323,746 12,718,657 14,377,395 16,096,553 80,595 37,733 96,858 MAINTENANCE & OPERATIONS 1,561,304 2,083,097 2,916,576 PARKING GARAGES 1,501,706 1,462,440 1,503,040 Total Revenues Net Operating Transfers In/(Out) 3,143,605 0 3,583,270 0 4,516,474 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (518,424) 10,093,476 0 (659,640) 11,453,765 0 (844,979) 12,425,058 Total Program Funding 12,718,657 14,377,395 16,096,553 5.0 6.0 7.8 5.0 5.0 5.8 PLANNING Total Expenditures 552,054 Funding by Source Revenues ADMINISTRATION Staffing (FTEs) by Program ADMINISTRATION CONSTRUCTION MANAGEMENT SERVICES DESIGN 10.0 14.0 15.5 MAINTENANCE & OPERATIONS 89.0 109.9 119.8 PARKING GARAGES 3.0 3.0 3.0 PLANNING 4.0 5.0 5.8 116.0 142.9 157.7 Total Staffing (FTEs) Note: Following the transfer of Kino Community Hospital to University Physicians, Incorporated (UPI), former Kino employees who wanted to continue as County employees were assigned to various County departments. A total of $427,274 and nine FTEs were added to the Facilities Management department's fiscal year 2005/06 budget for those former Kino employees assigned to County positions within the department. 14-32 Pima County FY 2005/06 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: 1000 ADMINISTRATION Function Provide financial management and public and tenant services for Facilities Management. Description of Services Process invoices, prepare deposit permits, maintain contracts and purchase orders, prepare County required reports, and prepare the department's budget. Respond properly to service requests so the appropriate corrective action is taken by designated staff. Prepare the employee payroll biweekly and process the labor distribution biweekly. Update and maintain employees' profile information and process annual reviews. Program Goals and Objectives - Process all invoices received for payment - Deposit all incoming checks with Treasurer's office - Reconcile Facilities Management contract database with Procurement's database - Complete payroll by deadline - Complete the labor distribution by deadline - Update all personnel action forms (PAFs) by deadline to avoid $50 late fee - Answer courteously all calls to Facilities Management Program Performance Measures Invoices processed within 2 days of receipt Payments deposited within 1 day of receipt Contracts reconciled monthly Payroll turned in by deadline Labor distribution completed by deadline PAFs turned in by deadline Phones attended Complaints received per year for being discourteous Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 80% 90% 60% 100% 100% 85% 100% 0 FY2004/05 Estimated 90% 100% 70% 100% 100% 90% 100% 3 or less FY2005/06 Planned 95% 100% 85% 100% 100% 100% 100% 3 or less FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 319,729 102,972 170,595 340,857 15,635 2,900 487,276 59,378 5,400 593,296 359,392 552,054 Revenues INTERGOVERNMENTAL 28,126 0 0 MISCELLANEOUS 52,469 37,733 96,858 80,595 37,733 96,858 0 0 0 0 0 512,701 0 0 321,659 0 0 455,196 593,296 359,392 552,054 5.0 6.0 7.8 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-33 Pima County FY 2005/06 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: 1000 CONSTRUCTION MANAGEMENT SERVICES Function Provide construction management and document review for all Facilities Management projects. Description of Services Represent and protect Pima County's interests by providing construction management from the bidding phase through the end of the construction phase. Review specifications and drawings during the design phase for constructability and conformance to Pima County design standards using in-house documents or those prepared by a consultant. Program Goals and Objectives - Minimize cost overruns with the accumulative cost of all non-additive scope of work changes to within 5% of the accepted bid per construction project - Minimize construction schedule overruns to within 110% of original calendar days per contract schedule - Minimize amount of turn around time for document review Program Performance Measures Cost overruns within 5% of bid Projects completed within 110% schedule Reviews completed within 7 days of receipt Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 65% 60% 55% 65% 80% 85% FY2003/04 Actual Total Program Funding Program Staffing (FTEs) FY2005/06 Planned 85% 90% 95% FY2004/05 Adopted FY2005/06 Adopted 254,708 (135,126) 11,078 255,241 (123,704) 7,500 277,310 (99,434) 10,241 130,660 139,037 188,117 0 0 0 0 0 130,660 0 0 139,037 0 0 188,117 130,660 139,037 188,117 5.0 5.0 5.8 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2004/05 Estimated 14-34 Pima County FY 2005/06 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: 1000 DESIGN Function Provide outsourced services and staff services for new construction and remodel projects. Description of Services Manage outsourced professional consultants in order to provide programming, schematic designs, and construction documents for projects which are too complex for current Facilities Management resources. Utilize Facilities Management design staff to determine building programming needs, schematic designs, and construction documents for new construction and remodeling projects. Program Goals and Objectives - Provide client consultation to determine needs and building program requirements - Prepare required scope of services for solicitation of qualifications (SOQ), evaluate SOQs, and recommend consultant for contract award in a timely fashion - Provide contracted documents (CD) for competitive bidding, evaluate bids, and make recommendation for general construction awards - Provide professionally trained staff to directly address smaller scope projects within the department's current resource capabilities - Provide prompt administration of multiple small construction contracts as required by the department staff in order to adhere to the limitations of the Pima County Procurement Code - Provide professional support for Facilities Management construction management division staff on larger scale construction and remodel projects Program Performance Measures Initial client meetings held within 7 days SOQs awarded within 7 days CD reviews responded to within 7 days Construction bids awarded within 7 days Outsourced projects reviewed within 7 days Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 85% 85% 85% 85% 90% Total Program Funding Program Staffing (FTEs) 85% 85% 85% 85% 90% FY2003/04 Actual FY2005/06 Planned 95% 95% 95% 95% 95% FY2004/05 Adopted FY2005/06 Adopted 702,905 (221,000) 22,570 810,369 (155,032) 26,921 943,622 (138,008) 16,700 504,475 682,258 822,314 0 0 0 0 0 504,475 0 0 682,258 0 0 822,314 504,475 682,258 822,314 10.0 14.0 15.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2004/05 Estimated Supplemental Packages Approved Supplemental Package I - Additional Staff-Design Division - is associated with this program. Funding of this package provides $73,377 in personal services, $12,734 in supplies and services, and $4,200 in capital for two additional design staff personnel to address increased work load. The data presented on this page includes $90,311 in expenditures. 14-35 Pima County FY 2005/06 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: 1000 MAINTENANCE & OPERATIONS Function Provider of Pima County buildings and facilities the required preventive maintenance, repairs, upgrades, replacements, and remodeling according to recommended scheduling for equipment, machinery, and service requests from other County departments. Description of Services Provide preventive maintenance services in accordance with the manufacturers' recommendations to prolong the life of the equipment, maintain warranties, and save money on premature replacements. Repair, upgrade, replace, and remodel County facilities in a cost effective and timely manner. Provide timely responses to service requests received from Pima County departments for facility maintenance and repairs. Program Goals and Objectives - Service all equipment annually - Schedule personnel to do preventive maintenance (PM) - Abide by the County's procurement process - Install requested materials and parts - Respond to service requests - Reduce the number of third service requests Program Performance Measures Equipment serviced annually Assigned personnel doing PM Procurement initiated within 48 hrs of request Parts/materials installed within 48 hrs of request Service requests responded to within 48 hrs Reduction in third service requests FY2003/04 Actual 100% 90% 80% 89% 95% 10% FY2004/05 Estimated 100% 90% 90% 90% 95% 75% FY2005/06 Planned 100% 95% 95% 95% 95% 90% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 4,513,354 5,293,329 92,672 5,570,945 5,447,294 159,223 6,291,875 6,542,507 19,600 9,899,355 11,177,462 12,853,982 181,308 101,761 917,749 181,308 101,761 917,749 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 24,262 0 34,544 1,355,734 1,981,336 1,964,283 1,379,996 1,981,336 1,998,827 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (396,696) 8,734,747 0 (946,711) 10,041,076 0 (698,279) 10,635,685 9,899,355 11,177,462 12,853,982 89.0 109.9 119.8 Supplemental Packages Approved Supplemental Package M - Mt Lemmon Comfort Station - is associated with this program. Funding of this package provides $26,525 for supplies and services to operate and maintain the station. The data presented on this page includes $26,525 in expenditures. 14-36 Pima County FY 2005/06 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: 1000 PARKING GARAGES Function Operate and provide preventive maintenance to parking facilities managed by Pima County. Description of Services Provide timely invoicing of accounts, adhere to financial accounting and tracking standards, and produce revenue for Pima County. Provide motor vehicle parking services in seven County facilities in compliance with the policies of the Board of Supervisors and Administrative Procedure 51-2. Program Goals and Objectives - Comply with annual state and County audits - Reconcile cash to the Treasurer's cash balance - Replace failed gate arms promptly - Develop equipment inventory - Complete replacement schedule Program Performance Measures Audit recommendations received Cash reconciled to Treasurer's balance Failed gate arms replaced within 2 hours Equipment inventory developed Replacement schedule completed FY2003/04 Actual 0 95% 15 95% 95% FY2004/05 Estimated 0 100% 10 95% 95% FY2005/06 Planned 0 100% 10 100% 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 152,665 1,214,370 12,943 113,139 1,632,772 3,600 162,148 1,189,682 4,510 1,379,978 1,749,511 1,356,340 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTEREST MISCELLANEOUS Special Programs Revenue Sub-Total 41,679 27,500 10,000 1,460,027 1,434,940 1,493,040 1,501,706 1,462,440 1,503,040 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 (121,728) 0 0 287,071 0 0 (146,700) 0 1,379,978 1,749,511 1,356,340 3.0 3.0 3.0 14-37 Pima County FY 2005/06 Adopted Budget Program Summary Department: FACILITIES MANAGEMENT Program: 1000 PLANNING Function Provide Capital Improvement Project (CIP) delivery, development, and space planning. Description of Services Provide project management services on behalf of the County. Report on the design, procurement, construction, and commissioning of new capital facilities projects and capital equipment replacement projects. Gather information and formulate needs assessments. Develop projections to accurately estimate the scope, cost, scheduling, and other impacts of each project. Design and maintain reports for the department's annual capital budget requests. Continue to update and maintain the County's building inventory in order to optimize the use of existing County buildings and accurately forecast and plan for future space requirements. Program Goals and Objectives - Stay within 5% of the scheduled completion date for all CIP projects - Stay within the approved budget at fiscal year end for all FM managed projects Program Performance Measures Projects completed within +/- 5% of scheduled date Projects completed within approved budget Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 75% 75% 85% 85% FY2003/04 Actual Total Program Funding Program Staffing (FTEs) FY2005/06 Planned 85% 90% FY2004/05 Adopted FY2005/06 Adopted 293,861 (97,226) 14,258 343,446 (75,511) 1,800 390,904 (69,458) 2,300 210,893 269,735 323,746 0 0 0 0 0 210,893 0 0 269,735 0 0 323,746 210,893 269,735 323,746 4.0 5.0 5.8 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support FY2004/05 Estimated Supplemental Packages Approved Supplemental Package J - Architect-Planning Division - is associated with this program. Funding of this package provides $20,668 in personal services, $10,480 in supplies and services, and $2,300 in capital for one architect position to address increased capital projects work load. The data presented on this page includes $33,448 in expenditures. 14-38 Pima County FY 2005/06 Adopted Budget Fleet Services Expenditures: 13,097,731 Revenues: FTEs 13,745,666 59.5 Function Statement: Purchase, maintain and dispose of cars and light trucks, heavy trucks, off-road heavy equipment, and radio communications equipment. Provide fuel for all County vehicles and equipment from nine fueling sites located throughout the County and from mobile fuel trucks for off-road equipment. Maintain complete inventory and cost accounting records for all vehicles, equipment, fuel, parts, and communications equipment. Mandates: None Expenditures by Program Communication Equipment Maintenance 4.09% Vehicle Replace/Depreciate 18.86% Fleet Management 14.17% Fuel Service 25.54% On-Road Equipment Maintenance 25.60% Off-Road Equipment Maintenance 11.74% Sources of All Funding Department Revenue 100% 14-39 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: FLEET SERVICES Expenditures by Program COMMUNICATION EQUIPMENT MAINTENANCE FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 619,935 521,285 535,485 FLEET MANAGEMENT 4,365,851 1,806,897 1,855,682 FUEL SERVICE 2,674,314 2,558,767 3,345,788 OFF-ROAD EQUIPMENT MAINTENANCE 1,339,584 1,508,782 1,538,200 ON-ROAD EQUIPMENT MAINTENANCE 1,772,520 3,225,759 3,352,188 VEHICLE REPLACE/DEPRECIATE 2,388,916 2,257,269 2,470,388 13,161,120 11,878,759 13,097,731 0 527,285 543,561 10,383,925 1,806,949 1,859,027 693,309 2,593,267 3,380,965 1,569,395 1,520,782 1,547,710 Total Expenditures Funding by Source Revenues COMMUNICATION EQUIPMENT MAINTENANCE FLEET MANAGEMENT FUEL SERVICE OFF-ROAD EQUIPMENT MAINTENANCE ON-ROAD EQUIPMENT MAINTENANCE 340,192 3,249,759 3,383,515 VEHICLE REPLACE/DEPRECIATE 127,477 3,330,580 3,030,888 13,114,298 0 13,028,622 0 13,745,666 0 Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 0 46,822 0 (1,149,863) 0 (647,935) 13,161,120 11,878,759 13,097,731 5.5 5.5 5.5 4.0 4.0 5.5 Staffing (FTEs) by Program COMMUNICATION EQUIPMENT MAINTENANCE FLEET MANAGEMENT FUEL SERVICE 2.0 2.0 2.0 OFF-ROAD EQUIPMENT MAINTENANCE 10.0 10.0 10.0 ON-ROAD EQUIPMENT MAINTENANCE 23.0 23.5 23.5 VEHICLE REPLACE/DEPRECIATE 11.0 11.0 13.0 Total Staffing (FTEs) 55.5 56.0 59.5 14-40 Pima County FY 2005/06 Adopted Budget Program Summary Department: FLEET SERVICES Program: 6001 COMMUNICATION EQUIPMENT MAINTENANCE Function Provide support for Pima County's inventory of radio communications equipment and vehicular emergency warning devices. Description of Services Provide engineering, maintenance, installation, and management of wireless voice and data communications systems, support infrastructure, end user subscriber equipment, and various forms of vehicular signaling, warning, safety, and special equipment. Program Goals and Objectives - Maintain 800 megahertz trunking radio system and support infrastructure at maximum efficiency - Standardize and upgrade user equipment - Provide support of radio users - Increase reliability and coverage of radio systems - Conduct performance renewal program (PRP) twice a year - Provide technical support for Pima County Wireless Integrated Network - Test antennas for maximum radio frequency performance Program Performance Measures PRPs conducted in fiscal year Training sessions conducted Control computers replaced Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 2 3 5 FY2004/05 Estimated 2 3 9 FY2005/06 Planned 2 8 1 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 289,025 311,986 18,924 298,594 218,691 4,000 310,629 224,856 0 619,935 521,285 535,485 Revenues CHARGES FOR SERVICES 0 527,285 543,561 Operating Revenue Sub-Total 0 527,285 543,561 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 619,935 0 (6,000) 0 (8,076) 619,935 521,285 535,485 5.5 5.5 5.5 14-41 Pima County FY 2005/06 Adopted Budget Program Summary Department: FLEET SERVICES Program: 6001 FLEET MANAGEMENT Function Provide fleet management and disposal of Pima County's vehicle fleet and communication equipment. Description of Services Provide a centralized program to fund all of the Fleet Services Department's required expense obligations: central administration, insurance, Public Works administration, safety support, information systems technical support, and licenses and permits. Program Goals and Objectives - Provide management of the Fleet Services Department's resources in a manner consistent with the policies and expectations of the Board of Supervisors, County Administrator, and Deputy County Administrator for Public Works - Provide funding as required for Fleet Services' share of the costs for support from General Fund departments - Provide funding as required for all costs related to services provided by municipal, state, and federal agencies - Manage departmental operations in support of the fleet to maintain average fleet rates less than $0.48 per mile - Manage departmental operations in support of the fleet to maintain less than 5% fleet downtime - Provide funding to County departments for general administrative support at the level prescribed - Provide funding to the Risk Management Department for vehicle liability insurance at the level prescribed - Provide funding to the Public Works Administration Department for general administrative support at the level prescribed - Provide funding to the Wastewater Management Department for safety program support at the level prescribed - Provide funding to the Transportation and Flood Control Department for IS network support at the level prescribed - Provide funding as necessary to the State of Arizona Motor Vehicle Division for vehicle licenses and title application fees - Provide funding to the State of Arizona Department for Environmental Quality for vehicle emission inspection permit fees - Provide funding as necessary to the Federal Communications Commission for broadcasting license fees Program Performance Measures Average fleet cost per mile Fleet downtime Prescribed costs funded Vehicle licenses and titles paid Vehicle emission inspection fees paid Broadcasting license fees paid FY2003/04 Actual $0.46 6% 100% 100% 100% 100% FY2004/05 Estimated <$0.47 <5% 100% 100% 100% 100% FY2005/06 Planned <$0.48 <5% 100% 100% 100% 100% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES 412,330 3,953,521 366,239 1,440,658 552,766 1,302,916 4,365,851 1,806,897 1,855,682 3,000 39,800 37,000 9,996,160 1,049,603 1,041,217 32,733 35,000 30,000 MISCELLANEOUS 241,559 682,546 526,555 MEMO REVENUE 110,473 0 224,255 10,383,925 1,806,949 1,859,027 0 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (6,018,074) 0 (52) 0 (3,345) 4,365,851 1,806,897 1,855,682 4.0 4.0 5.5 14-42 Pima County FY 2005/06 Adopted Budget Program Summary Department: FLEET SERVICES Program: 6001 FUEL SERVICE Function Provide fuel and maintain a fuel supply infrastructure for the operation of County owned and external customer owned vehicles and equipment. Description of Services Purchase inventory and dispense gasoline and diesel fuel from nine fueling stations. Operate two fueling trucks to dispense fuel on-site to heavy equipment. Operate a motor pool for County employees. Program Goals and Objectives - Procure fuel in the most cost effective method and in compliance with State of Arizona Procurement Statutes - Store and dispense fuel in a safe and environmentally correct manner and maintain appropriate records - Provide a centralized motor pool to increase vehicle utilization and limit fleet size - Utilize cooperative purchasing agreements and a competitive bid process to acquire fuel at a cost minimum of one cent below Tucson average track rate - Replace obsolete fuel dispensers at the Mission Road Station - Meet all state and federal regulations for safe and environmentally sound practices of fuel storage - Increase revenues by charging external customers a minimum of an additional four cents per gallon of fuel sold - Provide internal customers with an appropriate Motor Pool vehicle for their intermittent needs by fulfilling a minimum of 95% of all requests Program Performance Measures Cost of fuel received compared to Tucson average Fuel dispensers replaced Citations received from state/fed regulators Additional revenue from external customers Motor pool vehicle requests fulfilled FY2003/04 Actual $0.01 3 0 $0.04 97% FY2004/05 Estimated <$0.01 4 0 $0.05 95% FY2005/06 Planned <$0.01 3 0 $0.04 95% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 102,387 2,567,756 4,171 101,230 2,457,537 0 108,696 3,237,092 0 2,674,314 2,558,767 3,345,788 CHARGES FOR SERVICES 142,360 2,593,267 3,380,965 MISCELLANEOUS 550,949 0 0 693,309 2,593,267 3,380,965 0 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 1,981,005 0 (34,500) 0 (35,177) 2,674,314 2,558,767 3,345,788 2.0 2.0 2.0 14-43 Pima County FY 2005/06 Adopted Budget Program Summary Department: FLEET SERVICES Program: 6001 OFF-ROAD EQUIPMENT MAINTENANCE Function Provide routine and preventive maintenance and repair to Pima County's fleet of off-road vehicles, heavy construction equipment, and welding and fabrication service. Description of Services Perform field service and perform routine and unscheduled repairs as needed to crawler tractors, motor graders, scrapers, loaders, and specialized equipment. Provide all resources necessary to accomplish repairs including parts, labor, and outside services. Program Goals and Objectives - Keep maintenance expenses to a minimum - Maximize equipment "uptime" - Maintain and operate the shop and conduct field service with an emphasis on safety - Perform corrective maintenance correctly the first time at least 95% of the time to avoid repeat work - Perform preventive maintenance on schedule at least 95% of the time to reduce unscheduled maintenance - Maintain heavy equipment fleet at a level to ensure at least 75% availability - Reduce on the job injuries - Reduce employee Industrial Commission of Arizona (ICA) hours Program Performance Measures FY2003/04 Actual Repeat work Late preventive maintenance Equipment availability On the job injuries Employee ICA hours 5% 5% 75% 0 0 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted 570,650 768,934 523,109 985,673 548,710 989,490 1,339,584 1,508,782 1,538,200 PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2004/05 Estimated <5% <5% >75% 2 45 FY2005/06 Planned <5% <5% >75% <2 <45 FY2005/06 Adopted Revenues INTERGOVERNMENTAL 13,413 0 0 CHARGES FOR SERVICES 1,555,982 1,520,782 1,547,710 Operating Revenue Sub-Total 1,569,395 1,520,782 1,547,710 0 0 0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (229,811) 0 (12,000) 0 (9,510) 1,339,584 1,508,782 1,538,200 10.0 10.0 10.0 14-44 Pima County FY 2005/06 Adopted Budget Program Summary Department: FLEET SERVICES Program: 6001 ON-ROAD EQUIPMENT MAINTENANCE Function Provide routine and preventive maintenance and repair to Pima County's fleet of on-road licensed vehicles, including cars and light, medium, and heavy trucks. Description of Services Perform routine and unscheduled repairs as needed on cars, light trucks, medium trucks, heavy trucks, and specialized equipment. Provide all resources necessary to accomplish repairs including parts, labor, and outside services. Program Goals and Objectives - Minimize fleet maintenance expenses - Maximize fleet "uptime" - Maintain and operate the shops with an emphasis on safety - Maintain compliance with State of Arizona's emission requirements for all on-road vehicles - Perform corrective maintenance correctly the first time at least 95% of the time to avoid repeat work - Perform preventive maintenance on schedule at least 95% of the time to reduce unscheduled maintenance - Maintain the fleet at a level to ensure at least 95% availability - Reduce on the job injuries - Reduce employee Industrial Commission of Arizona (ICA) hours - Employ a minimum of three State of Arizona certified gasoline emissions inspectors - Employ a minimum of three State of Arizona certified diesel emissions inspectors - Have available a minimum of one State of Arizona Certified emissions gas analyzer Program Performance Measures FY2003/04 Actual FY2004/05 Estimated Repeat work Late preventive maintenance Fleet availability On the job injuries Employee ICA hours Certified gasoline inspectors Certified diesel inspectors Certified emissions analyzers 5% 5% 95% 0 0 2 2 1 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,085,845 686,675 0 1,109,241 2,095,668 20,850 1,142,713 2,193,575 15,900 1,772,520 3,225,759 3,352,188 CHARGES FOR SERVICES 340,192 3,249,759 3,383,515 Operating Revenue Sub-Total 340,192 3,249,759 3,383,515 0 0 0 Total Program Expenditures Program Funding by Source <5% <5% >95% 6 80 2 2 1 FY2005/06 Planned <5% <5% >95% <6 75 3 3 1 FY2005/06 Adopted Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 1,432,328 0 (24,000) 0 (31,327) 1,772,520 3,225,759 3,352,188 23.0 23.5 23.5 14-45 Pima County FY 2005/06 Adopted Budget Program Summary Department: FLEET SERVICES Program: 6001 VEHICLE REPLACE/DEPRECIATE Function Provide all administrative services, accounting for depreciation, and vehicle and equipment replacement funding. Description of Services Provide vehicle and equipment replacement funding and depreciation. Provide maintenance parts funding and inventory control. Provide administrative services, budget, and cost accounting services. Program Goals and Objectives - Ensure client departments' obsolete and/or unreliable vehicles and equipment are replaced with safe, reliable, cost efficient vehicles, and equipment appropriate to their operational needs - Dispose of obsolete surplus vehicles and equipment - Maintain accurate and reliable inventory, budget, and cost accounting records - Replace 86 vehicles that have reached the end of their useful life - Replace five pieces of off-road heavy equipment that have reached the end of their useful life - Conduct a minimum of four public auctions to dispose of obsolete surplus vehicles and equipment - Maintain financial records in conformance with established policies and procedures to assure adequate control - Maintain cost accounting records in conformance with established policies and procedures to assure adequate control - Maintain parts inventory and inventory records in conformance with established policies and procedures to assure adequate control Program Performance Measures Vehicles replaced Pieces of off road heavy equipment replaced Public auctions conducted Annual audit findings FY2003/04 Actual 95 3 3 0 FY2004/05 Estimated 84 8 4 0 FY2005/06 Planned 86 5 4 0 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 380,481 1,838,195 170,240 468,197 1,785,072 4,000 529,160 1,925,228 16,000 2,388,916 2,257,269 2,470,388 3,030,888 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES 0 3,330,580 MISCELLANEOUS 6,438 0 0 MEMO REVENUE 121,039 0 0 127,477 3,330,580 3,030,888 0 0 0 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 2,261,439 0 (1,073,311) 2,388,916 2,257,269 2,470,388 11.0 11.0 13.0 14-46 0 (560,500) Pima County FY 2005/06 Adopted Budget Graphic Services Expenditures: 1,811,457 Revenues: FTEs 1,490,270 20.5 Function Statement: Provide graphic design and printing and production services to all Pima County departments, County Administration, and the Board of Supervisors. Many of these products are often utilized by other governmental agencies, consultants, and the public. Mandates: None Expenditures by Program Graphic Services 100% Sources of All Funding Operating Transfers 40.28% Department Revenue 59.72% 14-47 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: GRAPHIC SERVICES Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted GRAPHIC SERVICES 1,817,975 1,935,902 1,811,457 Total Expenditures 1,817,975 1,935,902 1,811,457 GRAPHIC SERVICES 1,575,146 1,465,577 1,490,270 Total Revenues Net Operating Transfers In/(Out) 1,575,146 192,350 1,465,577 198,540 1,490,270 1,005,279 0 50,479 0 271,785 1,817,975 1,935,902 1,811,457 24.0 25.0 20.5 24.0 25.0 20.5 Funding by Source Revenues Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Staffing (FTEs) by Program GRAPHIC SERVICES Total Staffing (FTEs) 14-48 0 (684,092) Pima County FY 2005/06 Adopted Budget Program Summary Department: GRAPHIC SERVICES Program: 6001 GRAPHIC SERVICES Function Provide graphic design and printing and production services to all Pima County departments, County Administration, and the Board of Supervisors. Many of these products are often utilized by other governmental agencies, consultants, and the public. Description of Services Provide graphic design, computer graphics, desktop publishing, technical illustration, cartography, displays, and Web-site design and development services. Serve as the County webmaster. Utilize traditional and digital art media and illustration techniques, and manage all stages of publication production including layout, design, typography, editing, proofing, pre-press and printing processes and costs. Other services include digital imaging, signage design and the production of large exhibits. Provide forms design; high-speed color as well as black and white scanning; high-speed black and white and color printing and copying; offset printing; finishing and bindery services including collating, folding, comb, velo, coil, tape and steel edge; drilling and punching and numbering. Provide pick-up and delivery services to all downtown County departments. Program Goals and Objectives - Increase revenues . Process more jobs by improving turn-around time . Continue ongoing analysis of service portfolio - Maintain a secure and united workforce . Enhance lines of communication between work force and management . Hold monthly departmental meetings to share information - Increase customer service satisfaction . Implement a job tracking system to provide immediate status reports . Complete standard printing jobs within 10 working days Program Performance Measures Design hours billed Standard printing jobs completed in 10 working days Departmental meetings held Job tracking system implemented FY2003/04 Actual 40% n/a n/a n/a FY2004/05 Estimated 55-60% 60% 6 n/a FY2005/06 Planned 65% 85% 12 yes Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,034,830 783,145 0 1,124,356 801,847 9,699 1,033,026 778,431 0 1,817,975 1,935,902 1,811,457 1,539,738 1,463,577 1,490,270 35,408 2,000 0 1,575,146 1,465,577 1,490,270 192,350 198,540 1,005,279 0 50,479 0 271,785 1,817,975 1,935,902 1,811,457 24.0 25.0 20.5 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (684,092) Supplemental Packages Approved Supplemental Package B - True Two-Color Offset Press - is associated with this program. Funding of this package provides for the purchase of a two-color offset press to generate annual net expenditures savings of $38,000 and $20,000 of additional revenue. Data presented on this page includes ($38,000) in expenditures and $20,000 in revenue, 14-49 Pima County FY 2005/06 Adopted Budget Program Summary Department: GRAPHIC SERVICES Program: 6001 GRAPHIC SERVICES Supplemental Package C - Computer to Plate Unit - is associated with this program. Funding of this package provides for the purchase of an automated printing plate production machine to generate annual net expenditures savings of $46,400 and $28,302 of additional revenue. Data presented on the preceding page includes ($46,400) in expenditures and $28,302 in revenue. 14-50 Pima County FY 2005/06 Adopted Budget Natural Resources, Parks & Recreation Expenditures: 13,286,691 Revenues: FTEs 821,663 246.9 Function Statement: Manage Pima County natural resources, urban parks, and recreation programs. Lead community efforts to conserve the Sonoran Desert and enhance the urban environment. Provide quality recreation, education, and leisure activities. Mandates: None Expenditures by Program Departmental Services 10.98% Natural Resource Parks 16.35% Urban Park Operations 50.49% Planning & Development 1.52% Recreation 20.66% Sources of All Funding Department Revenue 6.18% General Fund Support 93.82% 14-51 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: NATURAL RESOURCES, PARKS & RECREATION Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted DEPARTMENTAL SERVICES 1,054,772 1,208,646 1,458,417 NATURAL RESOURCE PARKS 1,307,474 1,505,233 2,172,956 140,444 135,135 202,614 RECREATION 2,238,952 2,611,460 2,744,993 URBAN PARK OPERATIONS 5,617,067 5,769,865 6,707,711 10,358,709 11,230,339 13,286,691 DEPARTMENTAL SERVICES 179,275 116,388 116,388 NATURAL RESOURCE PARKS 251,113 182,400 284,375 PLANNING & DEVELOPMENT Total Expenditures Funding by Source Revenues PLANNING & DEVELOPMENT 0 500,000 57,600 RECREATION 283,894 219,700 204,600 URBAN PARK OPERATIONS 186,434 142,675 158,700 Total Revenues Net Operating Transfers In/(Out) 900,716 0 1,161,163 0 821,663 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding 0 7,400 9,450,593 0 (500,000) 10,569,176 0 (5,000) 12,470,028 10,358,709 11,230,339 13,286,691 21.5 20.0 20.0 Staffing (FTEs) by Program DEPARTMENTAL SERVICES NATURAL RESOURCE PARKS 24.1 27.1 35.0 PLANNING & DEVELOPMENT 9.0 10.0 10.0 RECREATION 67.1 76.9 76.3 URBAN PARK OPERATIONS 92.0 93.6 105.6 213.7 227.5 246.9 Total Staffing (FTEs) Note: Following the transfer of Kino Community Hospital to University Physicians, Incorporated (UPI), former Kino employees who wanted to continue as County employees were assigned to various County departments. A total of $67,637 and 2 FTEs were added to the Natural Resources, Parks & Recreation department's fiscal year 2005/06 budget for those former Kino employees assigned to County positions within the department. 14-52 Pima County FY 2005/06 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 DEPARTMENTAL SERVICES Function Provide management, leadership, and strategic and master planning for a parks and natural resource system that covers an area the size of the island of Oahu (507 sq miles) scattered throughout an area the size of the state of Delaware (1,700 sq miles). Provide and oversee accounts payable, accounts receivable, payroll, human resources, and contract administration services. Description of Services Work with other programs and departments in planning urban parks, natural resource parks, and recreation programs. Act as department representative at interdepartmental and intergovernmental relations meetings. Negotiate and administer leased property facilities contracts. Prepare the department for the addition of new parcels of land purchased for the preservation of Pima County's unique heritage and diverse wildlife. Create a good first impression while providing greeting and assistance services to customers visiting the Natural Resources, Parks & Recreation (NRPR) headquarters complex. Provide training for new employees and ongoing training in Synergen, purchasing, and internal policies. Perform research upon request for the Board of Supervisors, County administration, and other entities both public and private. Review research performed by the Natural Resources program. Work with the Capital Improvement Program team to ensure they remain on budget. Administer and monitor grants and contracts. Prepare and oversee the department budget. Program Goals and Objectives - Ensure the department meets its budget . Review monthly expenditures reports - Manage grants successfully . Complete grant projects on time . Provide grant agencies with timely activity and funding reports - Improve communication between the NRPR headquarters complex and field staff . Install wireless DSL in 14 parks and recreation centers to give field staff access to e-mail, Synergen, and personal folders - Manage the transition of IT support from a department-based function to the central IT department . Create a service agreement with the IT department . Divert requests for IT service to the IT department Help Desk - Improve vendor claim processing time . Process invoices within 5 days Program Performance Measures Variance from budget Monthly expenditures reports reviewed Grant projects completed on time Grant reports produced on time Parks and recreation centers with wireless DSL service Service agreement in place with IT department Number of service requests per employee properly made through IT department Help Desk Average number of days to process an invoice Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 1.1% 12 n/a 30% 0 - 0.4% 12 n/a 60% 1 0.0% 12 100% 100% 14 n/a n/a no 4.95 yes 7.50 10 7 5 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 904,144 134,076 16,552 1,016,642 142,604 49,400 1,052,374 349,647 56,396 1,054,772 1,208,646 1,458,417 1,165 0 0 178,110 116,388 116,388 179,275 116,388 116,388 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 14-53 Pima County FY 2005/06 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 DEPARTMENTAL SERVICES Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 0 0 0 0 875,497 0 0 1,092,258 0 0 1,342,029 1,054,772 1,208,646 1,458,417 21.5 20.0 20.0 14-54 Pima County FY 2005/06 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 NATURAL RESOURCE PARKS Function Manage, maintain, and protect natural resource areas, mountain parks, and new open space lands. Description of Services Manage and protect mountain parks, natural preserves, special use areas, trails, trailheads, and open space. Manage outside lease agreements. Program Goals and Objectives - Increase the level of public participation - Maintain the operating cost per acre at the present level - Develop new management plans for open space properties Program Performance Measures People exposed to environmental education programs Trailhead parking spaces provided Acres of park, ranch, and open space lands maintained Comprehensive management plans completed Operating cost per acre of new open space lands Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 12,000 210 37,094 15,000 230 90,000 25,000 250 260,000 0 $25 0 $20 3 $15 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 881,001 387,816 38,657 1,007,479 433,304 64,450 1,304,894 582,212 285,850 1,307,474 1,505,233 2,172,956 203,397 178,100 181,975 279 4,300 2,400 203,676 182,400 184,375 25,000 0 100,000 Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total MISCELLANEOUS Special Programs Revenue Sub-Total 25,000 0 100,000 INTERGOVERNMENTAL 22,437 0 0 Grant Revenue Sub-Total 22,437 0 0 0 0 0 0 5,154 1,051,207 0 0 1,322,833 0 (5,000) 1,893,581 1,307,474 1,505,233 2,172,956 24.1 27.1 35.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package B - CIP Projects Coming On-Line - is associated with this program. Funding of this package provides for operations and maintenance for new facilities at Feliz Paseos Park and environmental education activities. The package requested a total of $403,976 in expenditures ($181,922 for personal services, $128,554 for supplies and services, and $93,500 for capital), and $3,300 of revenue. Data presented on this page includes $218,228 in expenditures. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 14-55 Pima County FY 2005/06 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 NATURAL RESOURCE PARKS Supplemental Package C - New River Parks & Brandi Fenton - is associated with this program. Funding of this package provides for environmental education activities at Brandi Fenton Park. The package requested a total of $245,578 in expenditures ($134,908 for personal services, $46,170 for supplies and services, and $64,500 for capital), and $200 in revenue. Data presented on the preceding page includes $65,004 in expenditures. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. Supplemental Package F - Newly Acquired Open Space Responsibilities - is associated with this program. Partial funding of this package provides for operations and maintenance at A-7 Ranch, Bar V Ranch, and Rowley Ranch. The package requested a total of $1,598,394 in expenditures ($684,444 for personal services, $535,250 for supplies and services, and $378,700 for capital). Data presented on the preceding page includes $264,629 in expenditures. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 14-56 Pima County FY 2005/06 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 PLANNING & DEVELOPMENT Function Manage land acquisitions, design, planning, and construction projects. Description of Services Plan trails, open space, and land use. Administer and manage the Capital Improvement Projects (CIP). Program Goals and Objectives - Identify, establish, and complete Capital Improvement Projects, Community Development Block Grants, and various other federal and state funded projects Program Performance Measures CIP standards met Regulatory agency standards met Federal and state program standards met Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual yes yes yes FY2004/05 Estimated yes yes yes FY2005/06 Planned yes yes yes FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 125,638 14,806 0 114,434 10,701 10,000 86,390 106,224 10,000 140,444 135,135 202,614 0 2,600 Revenues CHARGES FOR SERVICES 0 Operating Revenue Sub-Total 0 0 2,600 CHARGES FOR SERVICES 0 500,000 55,000 Special Programs Revenue Sub-Total 0 500,000 55,000 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 0 2,246 138,198 0 (500,000) 135,135 0 0 145,014 140,444 135,135 202,614 9.0 10.0 10.0 14-57 Pima County FY 2005/06 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 RECREATION Function Operate community centers, swimming pools, art and leisure classes, fairs, a performing arts center, and a shooting range. Description of Services Provide special interest classes, workshops, garden/arts and crafts/antique fairs, aquatics, sports, skill contests, teen dances, outdoor education, shooting sports, camping, hiking, community nutrition programs, related social services, and special events. Offer room rentals, performing arts space, and cooperative management with other agencies and private non-profit groups. Offer activities to meet the unique interests of various age groups and populations. Offer age-appropriate, supervised activities in a welcoming and safe environment. Program Goals and Objectives - Design and implement first class education, recreation, and leisure programs at all sites, with a focus on the environment - Ensure safety of all participants - Plan for the future of recreation in Pima County - Meet requirements of state, federal and county regulations, as well as budget and revenue expectations Program Performance Measures Vendor spaces rented at each fair Volunteer hours per month Intermittent workers evaluated 3 times per year Natural resource based activities offered FY2003/04 Actual 72% 150 yes 30 FY2004/05 Estimated 56% 200 yes 30 FY2005/06 Planned 70% 200 yes 30 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,704,885 509,768 24,299 2,126,541 484,919 0 2,196,166 548,827 0 2,238,952 2,611,460 2,744,993 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total 30 0 0 268,669 219,700 204,600 4,827 0 0 273,526 219,700 204,600 INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST Special Programs Revenue Sub-Total 46 0 0 10,137 0 0 185 0 0 10,368 0 0 Grant Revenue Sub-Total 0 0 0 Net Operating Transfers In/(Out) 0 0 0 0 0 1,955,058 0 0 2,391,760 0 0 2,540,393 2,238,952 2,611,460 2,744,993 67.1 76.9 76.3 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-58 Pima County FY 2005/06 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 RECREATION Supplemental Packages Approved Supplemental Package Q - Picture Rocks Congregate Meal Program - is associated with this program. Funding of this package replaces discontinued grant funding and provides $27,556 of personal services, $13,344 of supplies and services, and $2,000 of revenue. Data presented on the preceding page includes $40,900 in expenditures and $2,000 in revenue. 14-59 Pima County FY 2005/06 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 URBAN PARK OPERATIONS Function Manage, operate, maintain, and administer urban parks. Fulfill the requirements of the intergovernmental agreements with four school districts and the various leases of County property including the Pima Air Museum, Arthur Pack Golf Course, Ajo Country Club, and Sportspark. Provide maintenance, repair, and new construction (trades support) for parks and facilities. Description of Services Operate, maintain, and schedule 85 fields (39 lighted), 10 recreation centers, and eight swimming pools. Maintain the grounds of the downtown government complex. Program Goals and Objectives - Increase efficiency of water use - Prolong the life of equipment and facilities - Respond to at least 95% of customer inquiries in one day - Repair at least 90% of vandalized property within 72 hours Program Performance Measures District park water auditor programs developed Customer inquiries responded to within 1 work day Percent of vandalized property repaired within 72 hours Urban parks operated and maintained Lighted ball fields operated and maintained Swimming pools operated and maintained FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 0 80% 80% 1 85% 85% 2 95% 90% 35 35 8 35 39 8 37 48 8 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,368,293 2,062,715 186,059 3,806,521 1,841,044 122,300 4,451,982 2,050,614 205,115 5,617,067 5,769,865 6,707,711 833 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES MISCELLANEOUS MEMO REVENUE Operating Revenue Sub-Total 82,893 83,675 90,300 100,781 59,000 68,400 1,927 0 0 186,434 142,675 158,700 0 0 0 0 0 5,430,633 0 0 5,627,190 0 0 6,549,011 5,617,067 5,769,865 6,707,711 92.0 93.6 105.6 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) 14-60 Pima County FY 2005/06 Adopted Budget Program Summary Department: NATURAL RESOURCES, PARKS & RECREATION Program: 1000 URBAN PARK OPERATIONS Supplemental Packages Approved Supplemental Package B - CIP Projects Coming On-Line - is associated with this program. Funding of this package provides for operations and maintenance for new facilities at Flowing Wells Park and Rillito Park and increased trades support for all parks. The package requested a total of $403,976 in expenditures ($181,922 for personal services, $128,554 for supplies and services, and $93,500 for capital), and $3,300 of revenue. Data presented on the preceding page includes $185,748 in expenditures and $3,300 in revenue. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. Supplemental Package C - New River Parks & Brandi Fenton - is associated with this program. Funding of this package provides for operations and maintenance for new facilities at Rillito Park, Columbus Park at Rillito River Park, and Brandi Fenton Park. The package requested a total of $245,578 in expenditures ($134,908 for personal services, $46,170 for supplies and services, and $64,500 for capital), and $200 in revenue. Data presented on the preceding page includes $180,574 in expenditures and $200 in revenue. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. Supplemental Package E - Starr Valley - is associated with this program. Funding of this package provides for operations and maintenance for new facilities at Starr Valley. The package requested a total of $153,559 in expenditures ($43,227 for personal services, $42,332 for supplies and services, and $68,000 for capital). Data presented on the preceding page includes $153,559 in expenditures. Supplemental Package F - Newly Acquired Open Space Responsibilities - is associated with this program. Partial funding of this package provides additional trades support for all open space properties. The package requested a total of $1,598,394 in expenditures ($684,444 for personal services, $535,250 for supplies and services, and $378,700 for capital). Date presented on the preceding page includes $133,926 in expenditures. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 14-61 This page intentionally left blank. 14-62 Pima County FY 2005/06 Adopted Budget Public Works Administration Expenditures: 125,000 Revenues: FTEs 500 32.5 Function Statement: Provide administrative services and cultural resources services and direct the real property function for the departments within the Public Works functional area. Provide funds to cover costs associated with the formation of new improvement districts. Mandates: None Note: Expenditure percentages for Administration, Cultural Resources, and Real Property are shown only for illustrative purposes, as all of the costs of these programs except $100,000 of Cultural Resources are transferred to other Public Works departments. Expenditures by Program Administration 22.57% Cultural Resources 13.19% Real Property 63.41% Improvement Districts Formation Fund 0.83% Sources of All Funding Department Revenue 0.02% Fund Balance Decrease 0.81% Cost Transfers to Other Public Works Departments 95.86% 14-63 General Fund Support 3.31% Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: PUBLIC WORKS ADMINISTRATION Expenditures by Program FY2003/04 Actual ADMINISTRATION FY2004/05 Adopted (2) CULTURAL RESOURCES FY2005/06 Adopted 0 0 0 0 100,000 23,659 85,000 25,000 0 0 0 23,657 85,000 125,000 217 0 500 Total Revenues Net Operating Transfers In/(Out) 217 100,000 0 0 500 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (76,558) (2) 0 85,000 0 0 24,500 100,000 23,657 85,000 125,000 Staffing (FTEs) by Program ADMINISTRATION 7.7 6.0 6.0 CULTURAL RESOURCES 0.0 4.7 5.0 REAL PROPERTY 23.0 22.0 21.5 Total Staffing (FTEs) 30.7 32.7 32.5 IMPROVEMENT DISTRICTS FORMATION FUND REAL PROPERTY Total Expenditures Funding by Source Revenues IMPROVEMENT DISTRICTS FORMATION FUND Total Program Funding 14-64 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: 1000 ADMINISTRATION Function Provide administrative direction and support services to departments within the Public Works functional area. Description of Services Manage capital projects, community relations, and other administrative services. Provide Real Property Services, Cultural Resources Services, and Capital Improvement Program administration; management guidance; and planning in these and other areas for departments within the Public Works functional area. Oversee, guide, and direct as necessary the implementation of County policies, capital projects, community relations, and other administrative services. (Note: It is intended that the program's expenditures will be allocated in full to the other departments in the Public Works functional area; therefore, all budgeted expenditures net to zero.) Program Goals and Objectives - Ensure quality public service by providing efficient and effective management services to the Public Works departments - Coordinate efforts of Public Works departments in support of the Public Works mission and vision - Review the annual customer satisfaction survey of Public Works departments - Manage Public Works departments to measurable progress in providing professional and progressive services to Pima County Program Performance Measures Each department's strategic plan and work plan updated annually and reviewed at mid-year Reports obtained from each department detailing activities related to providing progressive, fiscally responsible, and timely services Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY FY2003/04 Actual FY2005/06 Planned yes yes yes 2 2 2 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted (1) (1,003) 1,002 0 0 0 0 0 0 (2) 0 0 0 0 0 0 0 (2) 0 0 0 0 0 0 (2) 0 0 6.0 6.0 Total Program Expenditures Program Funding by Source Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support Total Program Funding Program Staffing (FTEs) FY2004/05 Estimated 7.7 14-65 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: 1000 CULTURAL RESOURCES Function Provide management, technical, and administrative services to all County departments and the public to ensure compliance with federal, state and County historic preservation laws and policies. Promote cultural resource conservation and implement historic preservation projects throughout Pima County. Description of Services Review all County Capital Improvement Program projects, review all private sector development proposals and plans, manage and protect County owned cultural resources, procure and administer grants, provide public information and heritage education, develop and implement Sonoran Desert Conservation Plan (SDCP) policies for cultural resources and ranching, and develop and implement 1997 and 2004 bond program historic preservation projects. (Note: The Cultural Resources Office was consolidated from County Administration and the Transportation Department into Public Works Administration in fiscal year 2004/05. It is intended that most of the program's expenditures will be allocated in full to the other departments in the Public Works.) Program Goals and Objectives - Review and ensure compliance of County and private sector development projects - Implement mitigation measures - Implement the 1997 and 2004 Historic Preservation Bond program - Complete defined project scopes - Procure additional grant funds - Develop and implement SDCP cultural resources and ranch conservation goals and policies - Manage and protect County owned cultural resources - Develop plans for open space preservation Program Performance Measures Compliance actions for County projects Compliance reviews for private development Bond funds expended Program Expenditures by Object FY2003/04 Actual 64 184 $442,340 FY2004/05 Estimated 94 276 $2,240,000 FY2003/04 Actual FY2004/05 Adopted 0 0 36,634 (36,634) PERSONAL SERVICES SUPPLIES AND SERVICES FY2005/06 Planned 120 300 $7,000,000 FY2005/06 Adopted 100,000 0 0 0 100,000 Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 100,000 0 0 100,000 0.0 4.7 5.0 Total Program Expenditures Program Funding by Source Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package D - General Fund Support for Cultural Resources - is associated with this program. Funding of this package provides $100,000 to cover non project-specific activities. Data presented on this page includes $100,000 in expenditures. 14-66 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: 1000 IMPROVEMENT DISTRICTS FORMATION FUND Function Provide funding for the formation of new improvement districts. Description of Services Provide a designated source of funding to cover the costs to the County of fulfilling its statutory responsibilities relative to the formation of improvement districts. (Note: The Improvement Districts Formation Fund special revenue fund was transferred from the County Administrator Department to Public Works Administration in fiscal year 2004/05. Unlike the other programs in Public Works Administration, these expenditures will not be allocated out to other departments in the Public Works functional area.) Program Goals and Objectives - Ensure appropriate funds are budgeted to cover the expenses related to development of future improvement districts Program Performance Measures FY2003/04 Actual Formation expenses funded $23,659 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted 22,555 1,104 0 85,000 25,000 0 23,659 85,000 25,000 217 0 500 217 0 500 Net Operating Transfers In/(Out) 100,000 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 (76,558) 0 0 85,000 0 0 24,500 0 23,659 85,000 25,000 0.0 0.0 0.0 PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2004/05 Estimated $11,854 FY2005/06 Planned $25,000 FY2005/06 Adopted Revenues INTEREST Special Programs Revenue Sub-Total Total Program Funding Program Staffing (FTEs) 14-67 Pima County FY 2005/06 Adopted Budget Program Summary Department: PUBLIC WORKS ADMINISTRATION Program: 1000 REAL PROPERTY Function Direct and administer the real property function for Public Works departments. Description of Services Provide appraisal, acquisition, relocation, property management, and property disposal services to Public Works departments. Manage improvement district matters. License the use of County rights-of-way for encroachments and franchises. (Note: It is intended that the program's expenditures will be allocated in full to the other departments in the Public Works functional area; therefore, all budgeted expenditures net to zero.) Program Goals and Objectives - Track the number of appraisals and acquisitions per year - Monitor all expenditures and charge expenditures to Public Works departments in an accurate and timely manner Program Performance Measures Appraisals per year Acquisition Agreements per year Escrow closings per year Percent compliance for insurance on licenses Program Funding by Source FY2003/04 Actual 189 151 201 61% FY2004/05 Estimated 120 120 120 80% FY2005/06 Planned 120 120 120 90% Net Operating Transfers In/(Out) 0 0 0 Other Funding Sources Fund Balance Decrease/(Increase) General Fund Support 0 0 0 0 0 0 0 0 0 0 0 0 23.0 22.0 21.5 Total Program Funding Program Staffing (FTEs) 14-68 Pima County FY 2005/06 Adopted Budget Regional Flood Control District Expenditures: 9,340,697 Revenues: FTEs 19,874,539 60.8 Function Statement: Protect public health, safety, and welfare by implementing structural flood control solutions and provide comprehensive nonstructural flood prevention services. Enhance natural floodplain characteristics and community environmental quality by preserving and protecting riparian habitat resources. Support Pima County's Section 10(a) permit application to the U.S. Fish and Wildlife Service and fulfill the mission pertaining to riparian elements set forth by the Board of Supervisors in the Sonoran Desert Conservation. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties; 11-257: Flood Water Control Works, Tax Levy; Title 48, Chapter 21: Flood Control Districts; and Pima County Code Title 16: Floodplain and Erosion Hazard Management Expenditures by Program Riparian Protection 13.73% Flood Control Support 42.66% Infrastructure 20.35% Flood Prevention 23.26% Sources of All Funding Department Revenue 100% 14-69 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: REGIONAL FLOOD CONTROL DISTRICT Expenditures by Program FLOOD CONTROL SUPPORT FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 3,727,986 3,656,200 FLOOD PREVENTION 1,371,734 1,576,178 2,172,990 INFRASTRUCTURE 1,196,493 1,293,758 1,901,147 986,580 912,203 1,282,658 7,282,793 7,438,339 9,340,697 16,607,321 17,403,714 19,840,939 668 0 0 23,544 0 33,600 RIPARIAN PROTECTION Total Expenditures 3,983,902 Funding by Source Revenues FLOOD CONTROL SUPPORT FLOOD PREVENTION RIPARIAN PROTECTION Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 16,631,533 (9,138,167) 17,403,714 (9,854,783) 19,874,539 (10,153,457) 0 (210,573) 0 (110,592) 0 (380,385) 7,282,793 Staffing (FTEs) by Program FLOOD CONTROL SUPPORT 7,438,339 9,340,697 0.0 2.0 4.0 FLOOD PREVENTION 0.0 26.0 28.5 INFRASTRUCTURE 0.0 12.0 13.5 RIPARIAN PROTECTION 0.0 14.0 14.8 Total Staffing (FTEs) 0.0 54.0 60.8 Note: The transfer of personnel (54 FTEs) back from Transportation to the Regional Flood Control District in fiscal year 2004/05 only affects hour and FTE calculations; the expenditures for personal services provided to the Regional Flood Control District were budgeted in the Regional Flood Control District in fiscal years 2003/04, 2004/05, and 2005/06. 14-70 Pima County FY 2005/06 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 FLOOD CONTROL SUPPORT Function Direct, lead, and support the district floodplain management and flood control activities in incorporated and unincorporated areas of Pima County by maintaining a fiscally responsible, environmentally conscientious, and multi-objective approach to managing regional watercourses, floodplains, water resources, and riparian habitats. Description of Services Provide leadership, financial management, and personnel for district operations. Provide direction and set policies for short range and long range regional flood control planning; provide administrative support services to procure, manage and audit contracts and services for the district; provide procurement services; initiate contracts and audits; create annual budgets; and ensure district activities conform to federal and state laws, flood insurance standards, and floodplain management goals. Services, activities and programs are provided to ensure the District meets the Federal Emergency Management Agency (FEMA) goals for local flood control activities and programs to prevent flood damage and mitigate potential flood hazards. Through FEMA’s Community Rating System (CRS) the community’s flood control services and programs are rated. Favorable ratings result in lower flood insurance rates to residents and businesses and the community is eligible for flood mitigation grants and disaster assistance. Program Goals and Objectives - Operate the District in a responsible manner that is protective of public safety, reduces future flood hazards, and meets Federal Flood Insurance Program goals . Be rated as a top community in floodplain management and flood prevention as determined by FEMA’s Community Rating System - Provide up-to-date, accurate floodplain information to the general public and municipalities including providing digital mapping and GIS information on floodplains, water resources and associated comprehensive planning data for flood control . Provide a regional flood control plan and long-term flood prevention strategy and implementation plan Program Performance Measures FEMA Community Rating System rating FY2003/04 Actual 97% FY2004/05 Estimated 98% FY2005/06 Planned 97% Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,159,787 2,564,826 3,373 1,415,274 2,231,926 9,000 1,442,815 2,537,087 4,000 3,727,986 3,656,200 3,983,902 15,984,177 17,264,169 19,720,839 533,822 2,545 3,100 1,816 0 0 INTEREST 70,989 120,000 100,000 MISCELLANEOUS Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues TAXES INTERGOVERNMENTAL CHARGES FOR SERVICES 16,517 17,000 17,000 Operating Revenue Sub-Total 16,607,321 17,403,714 19,840,939 Net Operating Transfers In/(Out) (9,130,479) (9,854,783) (10,153,457) Other Funding Sources Fund Balance Decrease/(Increase) 0 (3,748,856) 0 (3,892,731) 0 (5,703,580) 3,727,986 3,656,200 3,983,902 0.0 2.0 4.0 Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package D - Move to 97 East Congress - is associated with this program. Funding of this package provides $754,539 of supplies and services for moving expenses and office renovations resulting from relocating the department. Data presented on this page includes $754,539 in expenditures. 14-71 Pima County FY 2005/06 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 FLOOD PREVENTION Function Protect the health, safety, and welfare of Pima County residents by providing comprehensive operational and infrastructure flood prevention services through a balanced, fiscally responsible, multi-objective approach for management of regional watercourses, floodplains, and water and natural resources. Description of Services Provide compliance with floodplain management regulation and emergency preparedness as required to meet federal and state laws and local mandates governing floodplains. Review plans, issue permits, perform investigations, conduct hydrologic and hydraulic studies, interface with other governmental agencies, instill public awareness, respond to flood events, and operate a flood warning system. Provide comprehensive planning and review of flood control infrastructure constructed by private development. Escalating private development activities have increased for both the number of permits issued annually and floodplain status inquiries for refinancing, subdivision plan reviews, and compliance investigations. Program Goals and Objectives - Meet or exceed federal and state requirements for floodplain management, including those mandated for participation in the National Flood Insurance Program - Ensure that development activities in flood hazard areas are in compliance with federal and state laws and the Floodplain Ordinance - Provide floodplain management plans that embody sound engineering principles and preserve natural resources Program Performance Measures Floodplain permits issued Floodplain status responses issued Compliance actions Number of public education events held Significant storm events responded to under the Flood Warning System Number of complaints responded to FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 1,000 8,136 340 6 5 1,160 8,800 450 6 10 600 7,000 300 6 5 340 350 250 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,070,973 284,754 16,007 1,353,688 204,890 17,600 1,523,489 633,501 16,000 1,371,734 1,576,178 2,172,990 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 85 0 0 583 0 0 668 0 0 (139) 0 0 0 1,371,205 0 1,576,178 0 2,172,990 1,371,734 1,576,178 2,172,990 0.0 26.0 28.5 14-72 Pima County FY 2005/06 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 INFRASTRUCTURE Function Protect the health, safety and welfare of Pima County residents by providing comprehensive maintenance, operation, and development of flood control infrastructure through a balanced, multi-objective approach to managing regional watercourses, floodplains, and storm water resources. Description of Services Design, construct, and maintain flood control facilities. Develop concept plans for flood control needs and develop cost effective, environmentally sensitive structural solutions for flood control. Evaluate alternative solutions, calculate engineering parameters, prepare construction plans and specifications, oversee construction, and perform maintenance as needed. Provide for operation and maintenance of the flood control infrastructure and emergency preparedness. Planning, design and construction of Flood Control District structural improvements adopted in the Capital Improvement Program in recent years has increased with the District expected to complete the projects authorized in the 1997 and 2004 Bond elections. Partnering with both federal and state agencies for the planning, design and construction of flood control and riparian restoration infrastructure including significant work elements associated with the US Army Corps of Engineers flood control and environmental projects in Pima County, the District continues to work at completing on-going projects. Program Goals and Objectives - Provide flood control improvements for the benefit of County residents that meet the program goals authorized by the voters’ approval of the 1997 and 2004 General Obligation Bond Program . Implement and manage the CIP budget and projects in a fiscally responsible manner - Obtain federal and state funds and grants to assist in construction of local flood control projects Program Performance Measures 2004 Bond Program completed 1997 Bond Program completed Federal and state funding received for CIP Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned n/a 78% $11,555,900 10% 85% $10,000,000 20% 100% $12,000,000 FY2003/04 Actual FY2004/05 Adopted 421,238 745,892 29,363 284,743 971,015 38,000 336,327 1,535,820 29,000 1,196,493 1,293,758 1,901,147 0 0 0 0 1,196,493 0 1,293,758 0 1,901,147 1,196,493 1,293,758 1,901,147 0.0 12.0 13.5 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-73 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 RIPARIAN PROTECTION Function Preserve, protect, and restore environmental and water resources within Pima County to fulfill the mission set forth by the Board of Directors in the Sonoran Desert Conservation Plan as it pertains to resource protection and enable Pima County to submit an application to the U.S. Fish and Wildlife Service to obtain a Section 10(a) Permit under the Endangered Species Act. Description of Services Manage and plan as required to meet and enforce federal laws and local mandates governing riparian species including the development of land management plans in riparian conservation properties purchased under the Floodprone Land Acquisition Program. Review riparian plans and issue riparian mitigation permits for private and public development. Perform environmental and water resources investigations and studies, coordinate floodprone land acquisitions with the County’s conservation land acquisition for the Sonoran Desert Conservation Plan, and interface with federal, state and local agencies on issues relating to the Sonoran Desert Conservation Plan and riparian protection. Design, construct, and maintain riparian habitat restoration projects. Program Goals and Objectives - Support and comply with the Sonoran Desert Conservation Plan . Acquire riparian habitat conservation lands . Develop environmentally sensitive land management plans - Preserve and protect riparian habitat . Develop mitigation and protection standards . Enforce riparian habitat preservation and protection measures Program Performance Measures Riparian Habitat Plan permits issued Acres of floodprone and riparian land acquired Riparian habitat conservation land management plans completed Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 13 1,500 4 FY2004/05 Estimated 15 1,500 7 FY2005/06 Planned 15 200 2 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 643,943 295,793 46,844 716,343 180,760 15,100 788,798 424,660 69,200 986,580 912,203 1,282,658 Revenues INTERGOVERNMENTAL 12,969 0 28,600 MISCELLANEOUS 10,575 0 5,000 Operating Revenue Sub-Total 23,544 0 33,600 Net Operating Transfers In/(Out) (7,549) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 970,585 0 912,203 0 1,249,058 986,580 912,203 1,282,658 0.0 14.0 14.8 14-74 Pima County FY 2005/06 Adopted Budget Program Summary Department: REGIONAL FLOOD CONTROL DISTRICT Program: 2003 RIPARIAN PROTECTION Supplemental Packages Approved Supplemental Package B - New ALERT System Monitoring Stations - is associated with this program. Funding of this package provides $21,600 of capital for the installation of four weather and stream flow monitoring stations, and $21,600 of grant revenue. Data presented on the previous page includes $21,600 in expenditures and $21,600 in revenue. Supplemental Package C - ALERT System Radio Upgrades - is associated with this program. Funding of this package provides for changing the ALERT warning system radio frequency to avoid interference from Davis-Monthan Air Force Base transmissions. The package requested a total of $175,000 in expenditures ($65,000 in personal services and $110,000 in supplies and services). Data presented on the previous page includes $175,000 in expenditures. 14-75 This page intentionally left blank. 14-76 Pima County FY 2005/06 Adopted Budget Solid Waste Management Expenditures: 8,344,916 Revenues: FTEs 6,546,000 52.5 Function Statement: Pima County Solid Waste Management shall provide efficient and environmentally responsible solid waste facilities for the people of Pima County. Solid Waste Management shall manage and operate the solid waste disposal and transfer facilities necessary for the safe and sanitary disposal of solid waste generated within its jurisdiction. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, Article 4: Powers and Duties, 11-269 Recycling and waste reduction; Title 49, Chapter 4: Solid Waste Management; and Pima County Code Title 7: Environmental Quality, 7.25: Waste Collection; 7.29: Solid Waste; and 7.33: Removal of Rubbish, Trash Weeds, Filth, and Debris Expenditures by Program Development, Closure, and Remediation 1.12% Community Services 4.57% Resource Management 9.01% Waste Management 85.30% Sources of All Funding Fund Balance Decrease 21.56% Department Revenue 78.44% 14-77 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: SOLID WASTE MANAGEMENT Expenditures by Program COMMUNITY SERVICES FY2003/04 Actual 157,469 DEVELOPMENT, CLOSURE, AND REMEDIATION FY2004/05 Adopted FY2005/06 Adopted 134,889 381,631 38,674 42,400 93,357 RESOURCE MANAGEMENT 1,681,674 1,256,668 751,688 WASTE MANAGEMENT 4,146,182 4,300,602 7,118,240 Total Expenditures 6,023,999 5,734,559 8,344,916 Funding by Source Revenues DEVELOPMENT, CLOSURE, AND REMEDIATION 13,311 0 0 RESOURCE MANAGEMENT 81,445 35,000 40,000 WASTE MANAGEMENT 5,990,497 5,615,762 6,506,000 Total Revenues Net Operating Transfers In/(Out) 6,085,253 (1,452) 5,650,762 0 6,546,000 0 0 (59,802) 0 83,797 0 1,798,916 6,023,999 5,734,559 8,344,916 Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Staffing (FTEs) by Program RESOURCE MANAGEMENT 13.0 12.3 14.0 WASTE MANAGEMENT 39.5 36.5 38.5 Total Staffing (FTEs) 52.5 48.8 52.5 14-78 Pima County FY 2005/06 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 COMMUNITY SERVICES Function Provide funding, using Solid Waste tipping fees if available, for the Pima County Department of Environmental Quality Wildcat Dump Program. Provide staffing and equipment to support community clean up operations and the Wildcat Dump Program. Description of Services Provide bins and drivers at no charge and waive tipping fees for organized Pima County community clean up operations and the Pima County Department of Environmental Quality Wildcat Dump Program. Provide funding, if available, for the Wildcat Dump Program. Program Goals and Objectives - Keep Pima County clean - Provide resources, if available, to support community neighborhood and Wildcat Dump clean up operations Program Performance Measures Community Service clean ups performed Complaints received regarding community clean ups Annual Community Service report prepared Illegal dumping sites investigated Illegal waste removed from public lands (tons) Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES Total Program Expenditures Program Funding by Source FY2003/04 Actual 25 0 yes 617 35 36 0 yes 550 30 Total Program Funding Program Staffing (FTEs) FY2005/06 Planned as requested 0 yes 600 35 FY2003/04 Actual FY2004/05 Adopted 6,463 151,006 6,089 128,800 25,021 356,610 157,469 134,889 381,631 0 0 0 0 157,469 0 134,889 0 381,631 157,469 134,889 381,631 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) FY2004/05 Estimated 14-79 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 DEVELOPMENT, CLOSURE, AND REMEDIATION Function Plan and manage all Solid Waste development, closure, and remediation activities. Closure indicates that a landfill facility, or a portion of a landfill facility, has reached capacity, stopped receiving waste, and disposal operations have ceased. Closure refers to all closure and post-closure activities, and establishment of appropriate financial assurance funding during the facility operational life. Remediation includes investigation, design, and construction for remedial activities associated with waste sites. Description of Services Plan the establishment of financial assurance funding. Implement requisite facility development and interim closure activities at County landfills. Plan and manage remediation services to include investigation, design, and construction. Program Goals and Objectives - Track waste management capacity, financial assurance closure/post-closure funding, and remediation services capability - Plan and manage the development, expansion, closure, and required remediation at County landfills Program Performance Measures Monthly waste data tracking completed Update landfill forecasts semi-annually Update Landfill Financial Assurances Plan Facilities repermitted Facilities expanded Groundwater wells and gas probes monitored Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual yes yes yes 0 0 22 FY2004/05 Estimated yes yes yes 1 0 22 FY2003/04 Actual FY2005/06 Planned yes yes yes 3 4 22 FY2004/05 Adopted FY2005/06 Adopted 15,819 (209,940) 232,795 35,000 7,400 0 15,234 78,123 0 38,674 42,400 93,357 Revenues INTEREST Operating Revenue Sub-Total 13,311 0 0 13,311 0 0 0 0 0 0 25,363 0 42,400 0 93,357 38,674 42,400 93,357 0.0 0.0 0.0 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-80 Pima County FY 2005/06 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 RESOURCE MANAGEMENT Function Provide financial management, procurement, and administrative support services. Provide for the timely replacement of equipment. Description of Services Manage department administration and equipment replacement. Program Goals and Objectives - Provide administration for integrated solid waste management development, operations, landfill facilities closure, and post-closure - Manage financial, staffing, and administrative resources - Manage equipment funding and replacement Program Performance Measures Prepare Invoices by 7th of each month Update equipment plan Update long range staffing plan FY2003/04 Actual 100% yes yes FY2004/05 Estimated 100% yes yes FY2005/06 Planned 100% yes yes Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 522,329 1,132,182 27,163 629,102 608,066 19,500 566,694 122,994 62,000 1,681,674 1,256,668 751,688 46,131 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS 8,488 0 0 26,535 35,000 40,000 291 0 0 Operating Revenue Sub-Total 81,445 35,000 40,000 Net Operating Transfers In/(Out) (1,452) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 0 0 1,601,681 0 1,221,668 0 711,688 1,681,674 1,256,668 751,688 13.0 12.3 14.0 14-81 Pima County FY 2005/06 Adopted Budget Program Summary Department: SOLID WASTE MANAGEMENT Program: 2007 WASTE MANAGEMENT Function Perform integrated waste management at all Pima County solid waste facilities. Plan for future expansions of existing landfill facilities. Description of Services Provide landfill, transfer station, and recycling operations, including waste tire collection and recycling. Prepare annual Solid Waste Development Plan update. Plan and manage the appropriate development of expansions at existing landfill facilities. Program Goals and Objectives - Provide long term integrated solid waste management services - Develop, operate, and close facilities to meet County needs in compliance with applicable laws and regulations - Plan, develop, and implement new solid waste management facilities in response to County needs Program Performance Measures Arizona Department of Environmental Quality inspections passed Accidents resulting in lost time Landfills operated Transfer stations operated Rural collection centers operated Waste tonnage handled Tire tonnage recycled Other materials tonnage recycled FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 100% 100% 100% 0 4 2 13 209,265 12,196 2,945 1 4 2 13 193,153 13,000 3,471 0 4 2 13 200,000 13,500 3,905 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 1,562,268 2,486,503 97,411 1,587,752 2,705,850 7,000 1,842,576 4,889,666 385,998 4,146,182 4,300,602 7,118,240 4,755,754 4,452,762 5,235,000 72,116 83,000 86,000 4,827,870 4,535,762 5,321,000 1,100,361 1,000,000 1,090,000 62,266 80,000 95,000 1,162,627 1,080,000 1,185,000 0 0 0 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues CHARGES FOR SERVICES MISCELLANEOUS Operating Revenue Sub-Total INTERGOVERNMENTAL CHARGES FOR SERVICES Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 0 (1,844,315) 0 (1,315,160) 4,146,182 4,300,602 7,118,240 39.5 36.5 38.5 14-82 0 612,240 Pima County FY 2005/06 Adopted Budget Transportation Expenditures: 42,577,109 Revenues: FTEs 57,425,893 417.5 Function Statement: Provide for the safe and efficient movement of people and goods. Maintain and rehabilitate Pima County's street and highway system. Review and regulate new developments relative to regional transportation plan considerations. Plan, design, and implement all transportation capital construction projects. Install, upgrade, and improve traffic control devices to enhance or sustain traffic flow and motorist safety. Provide alternate modes of transportation. Develop, integrate, and maintain an automated mapping/facilities, management/geographic information system. Continue implementation and development of the records modernization program. Form and administer improvement districts. Mandates: ARS Title 28, Chapter 19: County Highways; and Pima County Code Title 10: Traffic and Highways Expenditures by Program Transportation Infrastructure 5.88% Director's Office and Support Services 20.89% Operations and Maintenance 73.23% Sources of All Funding Department Revenue 100% 14-83 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: TRANSPORTATION Expenditures by Program FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted DIRECTOR'S OFFICE AND SUPPORT SVCS 10,605,517 12,135,566 8,893,573 OPERATIONS AND MAINTENANCE 25,134,569 29,952,803 31,181,709 1,124,832 2,669,874 2,501,827 36,864,918 44,758,243 42,577,109 53,488,964 53,251,630 55,283,056 1,865,646 1,847,148 1,407,837 825,131 610,000 735,000 TRANSPORTATION INFRASTRUCTURE Total Expenditures Funding by Source Revenues DIRECTOR'S OFFICE AND SUPPORT SVCS OPERATIONS AND MAINTENANCE TRANSPORTATION INFRASTRUCTURE Total Revenues Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding 56,179,741 (22,795,670) 55,708,778 (15,709,409) 57,425,893 (23,548,468) 0 3,480,847 0 4,758,874 0 8,699,684 36,864,918 44,758,243 42,577,109 Staffing (FTEs) by Program DIRECTOR'S OFFICE AND SUPPORT SVCS 58.1 78.5 76.6 OPERATIONS AND MAINTENANCE 281.5 235.7 231.1 TRANSPORTATION INFRASTRUCTURE 107.6 108.0 109.8 Total Staffing (FTEs) 447.1 422.2 417.5 Note: The transfer of personnel (54 FTEs) back from Transportation to the Regional Flood Control District in fiscal year 2004/05 only affects hour and FTE calculations; the expenditures for personal services provided to the Regional Flood Control District were budgeted in the Regional Flood Control District in fiscal years 2003/04, 2004/05, and 2005/06. 14-84 Pima County FY 2005/06 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 DIRECTOR'S OFFICE AND SUPPORT SVCS Function Provide leadership and support to the department in the areas of strategic planning and capital programming, administration, intergovernmental relations, environmental compliance, finance, real property and technical services. Description of Services Provide direction and leadership to organize, manage, and administer the activities of the department management and staff. Implement departmental procedures consistent with County ordinances, policies, and directives. Serve as a liaison between the department, County Administrator, Board of Supervisors, and taxpayers. Manage public education and the community relations activities of the department. Act as the primary liaison with the community, government agencies, neighborhood organizations, and special interest groups. Ensure intergovernmental document quality, coordination, and department review and comment on key state and federal legislation. Provide training and consultation on process improvement, budgeting, planning, and organizational development. Ensure appropriate compliance of the department’s activities with federal, state, and local government requirements and regulations on environmental issues. Provide research, investigation, data collection, and advisory and defense support of departmental tort-related claims and lawsuits. Provide administrative support, including employee services, procurement, financial management, and general services to the department. Provide Capital Improvement Plan (CIP) administrative management services including documentation of CIP project expenditures and project progress; development of pay requests from federal, state and local agencies; and compilation of audit files/audit capable documentation. Program Goals and Objectives - Develop and operate the department within the approved current fiscal year budget . Ensure that the department's budget meets approved and planned work objectives . Lead the department's annual budget development process - Provide the most current and complete financial data to the County's Capital Improvement Program Unit . Continue the development and implementation of a strategic plan ensuring alignment with the policies, ordinances and directives of the Board of Supervisors, the County Administrator, and the Deputy County Administrator for Public Works . Plan, calendar, and lead all department planning and Quality Council sessions - Develop and retain a high performing workforce . Provide consistent technical and personal development skills training and coaching - Meet customer requests by completing acquisitions and giving possession of property to customers for facility development . Track the number of appraisals and acquisitions per year - Provide premier customer service by promptly responding to all constituent inquiries and concerns and requests from the Board of Supervisors, the County Administrator, and the Deputy County Administrator for Public Works . Track the number and response time of each inquiry, concern, or request received Program Performance Measures Quarterly financial data updates provided to the County's CIP unit within four weeks of obtaining the quarterly actual expenditures Employees actively involved in balanced scorecard implementation work teams Employees with an approved training and development plan on September 30 of each year Very good or excellent ratings as measured in the annual Internal Customer Survey Environmental procedures/programs reviewed and updated or developed and approved Constituent inquiries and concerns received Constituent inquiries and concerns responded to or resolved within 24 hours of receipt Introduced bills having an impact on the department that receive review and are reported in writing to the Chief Deputy County Administrator Average number of days to complete appraisal reviews FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 100% 100% 100% 20% 20% 20% 100% 100% 100% 51% 67% 80% 8 8 8 3,306 82% 3,621 85% 3,800 88% 100% 100% 100% 14 14 14 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,453,140 7,141,092 11,285 4,429,372 7,556,294 149,900 3,289,605 5,551,147 52,821 10,605,517 12,135,566 8,893,573 Total Program Expenditures 14-85 FY2005/06 Adopted Pima County FY 2005/06 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 DIRECTOR'S OFFICE AND SUPPORT SVCS Program Funding by Source Revenues LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES INTEREST MISCELLANEOUS Operating Revenue Sub-Total 11,220 10,000 10,000 51,781,783 52,640,130 54,763,056 62,966 50,000 50,000 210,168 350,000 300,000 1,023,591 201,500 160,000 53,089,728 53,251,630 55,283,056 SPECIAL ASSESSMENT 283,157 0 0 INTEREST 116,079 0 0 399,236 0 0 Special Programs Revenue Sub-Total Net Operating Transfers In/(Out) (22,790,817) (15,709,409) (23,548,468) Other Funding Sources Fund Balance Decrease/(Increase) 0 (20,092,630) 0 (25,406,655) 0 (22,841,015) 10,605,517 12,135,566 8,893,573 58.1 78.5 76.6 Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package F - Public Works Building 4th Floor Renovation/Move - is associated with this program. Funding of this package provides for office renovations and relocations. The package requested a total of $392,000 in supplies and services. Data presented on the preceding page includes $7,000 in expenditures. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 14-86 Pima County FY 2005/06 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 OPERATIONS AND MAINTENANCE Function Operate and maintain a safe and efficient transportation system including roadway infrastructure, bicycle and pedestrian facilities, Ajo airport, transit services and technical services. Description of Services Perform routine pavement maintenance to ensure safe driving surfaces for vehicles. Perform road grading, shoulder grading and repair, pothole patching, street sweeping, vegetation management, storm cleanup, snow and ice control, emergency response and other incidental support functions. Provide roadway surface treatments to enhance, preserve and improve the existing infrastructure. Conduct roadway and transportation related safety improvements consisting of dust control, hazard identification and elimination, safety standard upgrades of existing facilities and other special projects as identified. Provide drainage maintenance services under assignment from the Flood Control District. Install and maintain active traffic control systems (signing, striping, signals, street lighting) to safely and efficiently control and monitor the traffic flow of vehicle drivers, pedestrians and bicyclists. Respond to citizen traffic concerns with appropriate studies. Perform planning and design reviews for new roadway projects related to the County’s roadway network, partnering with residents to minimize traffic impacts in neighborhoods and actively participating in the regional Intelligent Transportation System (ITS) led by the Pima Association of Governments. Provide Geographic Information System (GIS) programming and analysis, data conversion and storage along with related services and support to Pima County departments. Implement a records modernization program. Administer the department computer network. Provide Internet-related technical support to all Public Works departments. Program Goals and Objectives - Investigate, study, and respond in a timely manner to inquires from internal and external customers regarding the safe and efficient traffic flow on the Pima County roadway network . Investigate citizen requests and take action to deliver appropriate service in a timely manner - Reduce stops and delays to drivers on Pima County arterial roadways in the County and across jurisdictional boundaries - Design and implement various ITS projects - Make Pima County roads safer to drive on . Reduce fatal accidents on Pima County roadway system - Provide for the safe and efficient movement of people, goods and services by performing routine roadway and bridge maintenance . Provide routine maintenance of road grading, shoulder grading and street sweeping on regular established cycle times - Preserve, improve and extend the useful life of roadway facilities in such a manner that the facility is maintained in a condition as near as originally constructed as possible . Increase preventive surface treatments of roadway facilities every year - Provide up-to-date, accurate GIS information, Apply GIS data and metadata updates within a specified time frame utilizing automated processes and modern spatial data technology . Improve the spatial accuracy and information content of GIS data layers through the integration of GPS and digital imagery, by establishing and maintaining open relationship with GIS data providers within the region Program Performance Measures Employees with an approved training and development plan on September 30 of each year Routine roadway maintenance activities performed by established cycle times Very good or excellent ratings for Maintenance Services as measured in the annual internal customer survey Roadways receiving annual surface treatments Internal customers rating Technical Services as good or excellent GIS projects completed Very good or excellent ratings for Engineering Information services as measured in the annual internal customer survey Sections of GIS parcel land base rectified to digital orthophotos Preventive maintenance and unscheduled field service calls on the system of traffic signals Total road tube volume/speed counts collected Neighborhood improvement plans implemented FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 100% 100% 100% 80% 80% 80% 57% 70% 80% 3% 89% 3% 92% 3% 85% 400 88% 400 80% 350 85% 470 470 300 919 900 900 1,278 15 1,100 12 1,000 10 14-87 Pima County FY 2005/06 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 OPERATIONS AND MAINTENANCE Very good or excellent ratings for Planning and Funding services as measured in the annual internal customer survey Ratio of complaints received per passenger Target dates achieved for each open automation plan project New funding secured for bicycle/pedestrian facilities and safely programs 80% 87% 90% .00034 75% .00038 90% .00034 90% $1,200,000 $1,500,000 $1,200,000 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 9,443,815 15,322,666 368,088 11,383,758 17,175,296 1,393,749 10,897,612 19,020,011 1,264,086 25,134,569 29,952,803 31,181,709 1,563,039 1,643,905 1,372,637 15,143 15,000 500 MISCELLANEOUS 285,088 188,243 34,700 MEMO REVENUE 2,376 0 0 1,865,646 1,847,148 1,407,837 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL CHARGES FOR SERVICES Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) (4,853) 0 0 0 23,273,776 0 28,105,655 0 29,773,872 25,134,569 29,952,803 31,181,709 281.5 235.7 231.1 Supplemental Packages Approved Supplemental Package B - Public Transit Bus - is associated with this program. Funding of this package provides $100,000 of capital to purchase a replacement bus, and $93,000 of grant revenue. Data presented on this page includes $100,000 in expenditures and $93,000 in revenue. Supplemental Package C - Accelerated Preemption Systems - is associated with this program. Funding of this package provides $150,000 of supplies and services for installation of emergency vehicle traffic signal preemption systems. Data presented on this page includes $150,000 in expenditures. Supplemental Package D - Signals Battery Backup System - is associated with this program. Funding of this package provides $100,000 of supplies and services for installation of traffic signal battery power backup systems. Data presented on this page includes $100,000 in expenditures. Supplemental Package E - Pavement Markings - is associated with this program. Funding of this package provides $50,000 of supplies and services for increased pavement marking services. Data presented on this page includes $50,000 in expenditures. 14-88 Pima County FY 2005/06 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 TRANSPORTATION INFRASTRUCTURE Function Plan, design, and construct a safe, efficient, and equitable transportation system including roadway infrastructure, bicycle and pedestrian facilities, and transit services. Description of Services Develop short and long range County roadway system plans in concert with other regional planning agencies. Program capital improvements on a five-year and longer term basis. Apply for regional and state funds and allocate funds. Recommend and monitor changes in the department's operations with respect to the current capital improvement plan. Administer and oversee the impact fee ordinance and technical data pertaining to fee assessments and collections. Manage the design and construction of transportation projects, including roadways, bridges, airports, and roadway related drainage improvements. Prepare reports, plans, specifications, estimates, and bid documents for transportation construction projects. Provide technical review of all local, County, and state projects that impact the County transportation system. Inspect, inventory, and maintain records on all bridge crossings. Perform land survey, construction inspection, material testing, and contract administration for capital improvement construction projects and utility and private construction work in the public right-of-way. Program Goals and Objectives - Ensure federal and regional transportation funds are equitably allocated to projects in unincorporated areas . Within five years have the regional fund allocation be proportional to Pima County unincorporated population - Manage, in a cost effective manner, the planning, design and construction of transportation projects . Construct projects within 5% of engineering estimate - Ensure all construction materials and workmanship meet or exceed requirements . Minimize the number of negative findings from certification acceptance inspections and other audits Program Performance Measures Quarterly financial data updates provided to the County's CIP Unit within four weeks of obtaining the quarterly actual expenditures Notifications made to the County's CIP Unit within 2 days upon learning of significant changes in financial data Very good or excellent ratings for CIP Programming Services as measured in the annual Internal Customer Survey Independent assurance samples that achieve scores of 3 or greater Negative findings from certification acceptance inspections and other audits Right-of-way encroachments successfully resolved prior to legal action Very good or excellent ratings for Land Survey Services as measured in the annual internal customer survey Employees with an approved training and development plan on September 30 of each year CIP dollars spent on roadway construction Very good or excellent ratings for Subdivision/Permit Inspection Services as measured in the annual external customer survey Scores of 4 or better on a scale of 1 - 5 on stakeholder project closeout surveys Very good or excellent ratings for Design Services as measured in the annual internal customer survey Active design projects fully funded within five year plan Final project construction cost compared to bid amount FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 100% 100% 100% 100% 100% 100% 60% 63% 80% 98% 81% 90% 0 0 0 100% 100% 90% 89% 73% 90% 100% 100% 100% $20m 84% $37m 82% $25m 80% 100% 90% 90% 62% 80% 85% n/a 100% 100% 112% 105% 105% 14-89 Pima County FY 2005/06 Adopted Budget Program Summary Department: TRANSPORTATION Program: 2001 TRANSPORTATION INFRASTRUCTURE Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 3,382,685 (2,481,319) 223,466 4,538,838 (2,095,413) 226,449 4,249,434 (1,974,807) 227,200 1,124,832 2,669,874 2,501,827 LICENSES & PERMITS 284,419 250,000 275,000 CHARGES FOR SERVICES 539,412 360,000 460,000 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total 1,300 0 0 825,131 610,000 735,000 0 0 0 0 299,701 0 2,059,874 0 1,766,827 1,124,832 2,669,874 2,501,827 107.6 108.0 109.8 Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) Supplemental Packages Approved Supplemental Package F - Public Works Building 4th Floor Renovation/Move - is associated with this program. Funding of this package provides for office renovations and relocations. The package requested a total of $392,000 in supplies and services. Data presented on this page includes $385,000 in expenditures. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 14-90 Pima County FY 2005/06 Adopted Budget Wastewater Management Expenditures: 100,470,032 Revenues: FTEs 119,754,864 531.8 Function Statement: Protect the public health and environment in Pima County through the safe delivery, treatment, and reuse of wastewater. Mandates: ARS Title 11, Chapter 2: Board of Supervisors, 11-264: Authority to operate a sewage system; liens; sewage system fees; Chapter 14: Sanitary Districts; and Pima County Code Title 7: Environmental Quality, 7.21: Liquid Waste Expenditures by Program Conveyance Maintenance & Development 17.78% Research Grants 0.55% Wastewater Management Administration 49.76% Treatment Operations 31.91% Sources of All Funding Department Revenue 100% 14-91 Pima County FY 2005/06 Adopted Budget Department Summary by Program Department: WASTEWATER MANAGEMENT Expenditures by Program CONVEYANCE MAINTENANCE & DEVELOPMENT RESEARCH GRANTS FY2003/04 Actual FY2004/05 Adopted 11,354,650 FY2005/06 Adopted 12,361,051 17,866,698 236,259 1,082,250 550,720 TREATMENT OPERATIONS 22,551,196 21,963,193 32,058,698 WASTEWATER MANAGEMENT ADMINISTRATION 31,925,992 49,406,105 49,993,916 Total Expenditures 66,068,097 84,812,599 100,470,032 Funding by Source Revenues CONVEYANCE MAINTENANCE & DEVELOPMENT 19,298 0 0 RESEARCH GRANTS 227,414 1,082,250 551,368 TREATMENT OPERATIONS 146,409 0 0 WASTEWATER MANAGEMENT ADMINISTRATION 101,035,723 97,871,352 119,203,496 Total Revenues Net Operating Transfers In/(Out) 101,428,844 (978,380) 98,953,602 0 119,754,864 0 Other Funding Sources Fund Balance Decrease/(Increase) 0 (34,382,367) 9,700,000 (23,841,003) 10,400,000 (29,684,832) 66,068,097 84,812,599 100,470,032 189.0 157.0 169.8 4.0 2.0 2.0 272.0 248.8 267.5 93.5 98.7 92.5 558.5 506.5 531.8 Total Program Funding Staffing (FTEs) by Program CONVEYANCE MAINTENANCE & DEVELOPMENT RESEARCH GRANTS TREATMENT OPERATIONS WASTEWATER MANAGEMENT ADMINISTRATION Total Staffing (FTEs) 14-92 Pima County FY 2005/06 Adopted Budget Program Summary Department: WASTEWATER MANAGEMENT Program: 5005 CONVEYANCE MAINTENANCE & DEVELOPMENT Function Provide wastewater facility planning, design, construction management, and inspection services. Provide the community with an environmentally sound, effective, and efficient sanitary sewage conveyance system. Description of Services Provide mapping, records, and Blue Stake services; flow monitoring; and wastewater facility planning, design, construction management, and inspection services to repair, rehabilitate and/or construct sanitary sewage collection, conveyance, treatment, disposal or reuse, and odor control facilities that provide optimum maintenance opportunities without affecting, impacting or violating federal, state, and local regulatory requirements; with specific emphasis on the National Pollution Discharge Elimination System (NPDES) and Arizona Pollution Discharge Elimination System (AZPDES), sanitary sewerage overflow (SSO), aquifer protection, storm water, air pollution, endangered species, critical habitat, the Sonoran Desert Conservation Plan, and Section 401 and 404 requirements. Operate a proactive, comprehensive preventive maintenance program for the sanitary sewage conveyance system. This includes inspection, cleaning, and systematic vector (roach) control and odor mitigation programs for more than 3,080 miles of public gravity sanitary sewers and 34 public wastewater pumping systems, throughout the 350 square mile public sewerage service area of eastern Pima County. Program Goals and Objectives - Provide planning, design, and construction services to develop, augment, repair, rehabilitate and/or replace the public sanitary sewerage system infrastructure to collect, convey, treat, reuse and/or dispose of sanitary sewage and related effluent and biosolids in an effective, efficient and environmentally sound manner that is in compliance with federal, state, and local statutes, laws, rules, ordinances and policies - Plan, design, and install new sanitary sewage conveyance facilities such that the involved manholes are placed within the paved portions of roads and streets, to achieve both visual and vehicular accessibility to the maximum degree possible - Complete departmental capital projects in accordance with Pima County Ordinance No. 1997-35, Truth-in-Bonding - Provide public sewage conveyance facilities (gravity and pumping systems) that are reliable and adequate to minimize the possibility of unintended/unauthorized releases of sewage to the environment (sanitary sewage overflows) - Respond efficiently and effectively to requests for mapping, sewer records, computer network, and Blue Stake services - Respond to requests for flow monitoring, hydraulic flow model, system capacity, and related information - Operate the sanitary sewage conveyance system (gravity sewers and pumping systems) effectively, efficiently, and in compliance with federal and state mandates and regulations - Minimize offensive sewer odors and vectors Program Performance Measures Value of construction change orders as percent of contract amount Sewer line-contractor sanitary sewerage overflows Blue Stake locates performed Conveyance system active maintenance miles FY2003/04 Actual FY2004/05 Estimated FY2005/06 Planned 2% 2% 2% 153 77,823 2,083 120 90,000 2,016 100 99,000 2,460 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 7,993,586 3,321,812 39,252 8,305,426 3,984,425 71,200 8,939,120 8,740,543 187,035 11,354,650 12,361,051 17,866,698 19,298 0 0 19,298 0 0 0 0 0 0 11,335,352 0 12,361,051 0 17,866,698 Total Program Funding 11,354,650 12,361,051 17,866,698 Program Staffing (FTEs) 189.0 157.0 169.8 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues MISCELLANEOUS Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) 14-93 Pima County FY 2005/06 Adopted Budget Program Summary Department: WASTEWATER MANAGEMENT Program: 5005 CONVEYANCE MAINTENANCE & DEVELOPMENT Supplemental Packages Approved Supplemental Package D - Rehabilitation and Emergency Reserve - is associated with this program. Funding of this package provides for an enhanced system rehabilitation program. The package requested a total of $5,099,109 in expenditures ($140,244 in personal services and $4,958,865 in supplies and services), and $7,691,695 in revenue. Data presented on the preceding page includes $2,784,744 in expenditures. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 14-94 Pima County FY 2005/06 Adopted Budget Program Summary Department: WASTEWATER MANAGEMENT Program: 5005 RESEARCH GRANTS Function Conduct the Arid West Water Quality Research Project. Description of Services Manage scientific research on appropriate water quality criteria, standards, and uses for the arid west. Program Goals and Objectives - Improve the scientific basis for the regulation of water quality Program Performance Measures Research studies conducted Scientific/regulatory meetings held Request for proposals prepared and advertised Requests for reimbursement submitted Program Expenditures by Object PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY Total Program Expenditures Program Funding by Source FY2003/04 Actual 2 2 2 6 FY2004/05 Estimated 3 1 1 12 FY2005/06 Planned 3 1 2 12 FY2003/04 Actual FY2004/05 Adopted FY2005/06 Adopted 86,443 149,816 0 96,086 986,164 0 95,965 449,455 5,300 236,259 1,082,250 550,720 227,133 1,036,262 541,300 Revenues INTERGOVERNMENTAL INTEREST 281 0 0 0 45,988 10,068 227,414 1,082,250 551,368 0 0 0 0 8,845 0 0 236,259 1,082,250 550,720 4.0 2.0 2.0 MISCELLANEOUS Grant Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-95 0 (648) Pima County FY 2005/06 Adopted Budget Program Summary Department: WASTEWATER MANAGEMENT Program: 5005 TREATMENT OPERATIONS Function Protect the public health and environment through the operation of wastewater treatment facilities that comply with federal and state standards. Provide technical and regulatory compliance support services for wastewater treatment facilities. Description of Services Operate and maintain wastewater treatment facilities to treat over 60 million gallons of sanitary sewage daily, including associated biosolids facilities. Permit, inspect, sample, and enforce the approved industrial pretreatment program. Collect samples and prepare requisite reports and submittals in accordance with federal and state permit requirements. Implement the EPA-mandated industrial pretreatment program. Operate a state-licensed laboratory to test samples for regulatory compliance. Conduct investigations and studies on treatment-related issues and concerns. Program Goals and Objectives - Treat over 60 million gallons of sanitary sewage daily in compliance with federal and state standards - Exceed mandated biochemical oxygen demand removal rate of 85% - Effectively administer the industrial pretreatment program - Effectively operate the treatment facilities to ensure that permit limits are met and to prevent pass through, interference, and upset at the Publicly Owned Treatment Works (POTW) - Provide assurance that federal and state permit reporting requirements for wastewater treatment facilities are met - Obtain 20,000 quality assured regulatory compliance samples for the environmental laboratory Program Performance Measures Cubic feet of methane converted to energy Gallons of wastewater treated Biochemical oxygen demand removal rate No discharge interference or upset at POTW Permit reporting requirements met Regulatory compliance samples obtained FY2003/04 Actual 65 million 23.695 billion 93% yes 100% 22,388 FY2004/05 Estimated 65 million 23.964 billion 93% yes 100% 18,404 FY2005/06 Planned 81 million 24.625 billion 93% yes 100% 20,000 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 12,131,479 10,268,885 150,832 12,138,097 9,809,596 15,500 13,389,367 18,480,983 188,348 22,551,196 21,963,193 32,058,698 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues INTERGOVERNMENTAL 48,434 0 0 MISCELLANEOUS 97,975 0 0 146,409 0 0 0 0 0 0 22,404,787 0 21,963,193 0 32,058,698 22,551,196 21,963,193 32,058,698 272.0 248.8 267.5 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) Total Program Funding Program Staffing (FTEs) 14-96 Pima County FY 2005/06 Adopted Budget Program Summary Department: WASTEWATER MANAGEMENT Program: 5005 TREATMENT OPERATIONS Supplemental Packages Approved Supplemental Package B - O&M for Expansion of Plants - is associated with this program. Funding of this package provides for operations and maintenance of expanded treatment facilities capacity. The package requested a total of $2,619,477 in expenditures ($257,213 in personal services, $2,246,764 in supplies and services, and $115,500 in capital), and $5,049,828 in revenue. Data presented on the preceding page includes $2,619,477 in expenditures. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. Supplemental Package D - Rehabilitation and Emergency Reserve - is associated with this program. Funding of this package provides for an enhanced system rehabilitation program. The package requested a total of $5,099,109 in expenditures ($140,244 in personal services and $4,958,865 in supplies and services), and $7,691,695 in revenue. Data presented on the preceding page includes $2,314,365 in expenditures. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 14-97 Pima County FY 2005/06 Adopted Budget Program Summary Department: WASTEWATER MANAGEMENT Program: 5005 WASTEWATER MANAGEMENT ADMINISTRATION Function Direct department operations and short and long term financial planning. Provide administrative services for the department. Develop and implement environmental policy, research, legislative, and capital planning programs for the department. Identify sources and monitor the department's revenue. Identify, secure, and monitor bond and non-bond funding for capital projects. Description of Services Supervise, monitor, and direct department operations, short and long term financial planning, and capital improvement planning. Provide revenue, financial, payroll, and employment services for the department. Develop and coordinate capital planning for the five-year Capital Improvement Plan (CIP) and track CIP expenses. Develop department financial plan and rate increase proposals, identify and secure alternative funding sources (such as grants or system development funds), and recommend bond sales. Prepare developer financed sewer agreements and intergovernmental agreements. Manage special projects and oversee research projects. Monitor and address legislative and research issues. Represent the department with wastewater industry and research groups. Record and monitor annual depreciation charges related to fixed assets, debt service costs of current bonds and outstanding loans, and department revenue. Provide system development funds for capital projects, monitor expenses, and allocate and reconcile funds. Program Goals and Objectives - Provide effective, efficient, and environmentally sound conveyance, treatment, and reuse/disposal of the wastewater tributary to Pima County's sanitary sewerage system - Update and implement short and long range capital planning - Allocate system development funds (SDF) - Comply with CIP Bond implementation plans - Provide effective and efficient administrative, revenue collection, financial, and personnel services - Develop and implement financial plans that sustain the operating and capital improvement budgets - Address research/legislative issues - Reduce the introduction of kitchen grease into the sanitary sewer system through a proactive public education program Program Performance Measures Delinquency rate of sewer user accounts Personnel action forms processed Invoices processed Advisory committee meetings held Legislative bills/regulations reviewed FY2003/04 Actual 1.8% 1,238 10,854 12 30 FY2004/05 Estimated 1.8% 1,100 11,500 12 30 FY2005/06 Planned 1.8% 1,000 11,000 12 30 Program Expenditures by Object FY2003/04 Actual FY2004/05 Adopted PERSONAL SERVICES SUPPLIES AND SERVICES CAPITAL OUTLAY 5,484,873 2,118,352 24,322,767 5,484,716 43,921,389 0 6,063,495 43,618,626 311,795 31,925,992 49,406,105 49,993,916 Total Program Expenditures Program Funding by Source FY2005/06 Adopted Revenues LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES AND FORFEITS INTEREST 22,098 16,700 0 444,195 0 0 77,193,657 77,672,385 99,044,502 48,548 58,800 58,800 213,007 123,467 100,194 MISCELLANEOUS 900,245 0 0 MEMO REVENUE 22,213,973 20,000,000 20,000,000 101,035,723 97,871,352 119,203,496 Operating Revenue Sub-Total Net Operating Transfers In/(Out) Other Funding Sources Fund Balance Decrease/(Increase) (978,380) 0 0 0 (68,131,351) 9,700,000 (58,165,247) 10,400,000 (79,609,580) Total Program Funding 31,925,992 49,406,105 49,993,916 Program Staffing (FTEs) 93.5 98.7 92.5 14-98 Pima County FY 2005/06 Adopted Budget Program Summary Department: WASTEWATER MANAGEMENT Program: 5005 WASTEWATER MANAGEMENT ADMINISTRATION Supplemental Packages Approved Supplemental Package B - O&M for Expansion of Plants - is associated with this program. Funding of this package provides for operations and maintenance of expanded treatment facilities capacity. The package requested a total of $2,619,477 in expenditures ($257,213 in personal services, $2,246,764 in supplies and services, and $115,500 in capital), and $5,049,828 in revenue. Data presented on the preceding page includes $5,049,828 in revenue. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. Supplemental Package C - Issuance of 2004 Sewer Revenue Bonds - is associated with this program. Funding of this package provides for debt issuance expenses. The package requested $95,625 in supplies and services expenditures and $2,641,866 in revenue. Data presented on the preceding page includes $95,625 in expenditures and $2,641,866 in revenue. Supplemental Package D - Rehabilitation and Emergency Reserve - is associated with this program. Funding of this package provides for an enhanced conveyance system rehabilitation program. The package requested a total of $5,099,109 in expenditure ($140,244 in personal services and $4,958,865 in supplies and services), and $7,691,695 in revenue. Data presented on the preceding page includes $7,691,695 in revenue. This supplemental request is associated with another program within the department; therefore, each program summary reflects only that part of the funding applicable to a specific program. 14-99 This page intentionally left blank. 14-100 SUPPLEMENTAL INFORMATION SUMMARY Page Glossary of Terms and Acronyms ........................................................................................ 15-2 Super Department Listing...................................................................................................... 15-15 Pima County Debt Policies and Practices............................................................................ 15-19 Pima County Budget Policies................................................................................................ 15-29 Long Term Debt Service Schedules ..................................................................................... 15-39 Valuation Of Property For Taxing Purposes In Arizona...................................................... 15-48 Components of Arizona’s Property Tax System ................................................................. 15-49 Full Cash Values By Class: 2001 - 2005 ............................................................................... 15-50 Limited Values By Class: 2001 - 2005................................................................................... 15-51 Assessment Ratios By Class: 2001 - 2005 ........................................................................... 15-52 Secondary Net Assessed Values By Class: 2001 - 2005..................................................... 15-53 Primary Net Assessed Values By Class: 2001 - 2005.......................................................... 15-54 Property Tax Levies And Collections - Ten Year History ................................................... 15-55 Property Tax Rates - Direct and Overlapping Governments Ten Year History ................................................................................................................... 15-56 Pima County Population, Cities & Towns, and Unincorporated Areas: 1991 - 2004..................................................................................... 15-57 Pima County Population Projections Compared With Arizona, Maricopa and Other Counties: 2000 - 2006, 2010 & 2020.......................... 15-58 Pima County Population & Employment - Ten Year History .............................................. 15-59 Addresses & Telephone Numbers ........................................................................................ 15-60 15-1 GLOSSARY OF TERMS AND ACRONYMS Account - The lowest level of expenditure or revenue found in the Chart of Accounts. Accounting Methodologies – (Accrual Basis & Modified Accrual Basis) Under the accrual methodology, revenues are recognized when they are earned, and expenses are recognized when they are incurred The budgets of the proprietary funds are presented using the accrual basis. Under the modified accrual methodology, revenues are recognized when they are measurable and available to finance expenditures. Expenditures, on the other hand, are generally recognized when incurred. (Exceptions to this policy are principal and interest expenditures on general long term debt which are budgeted either when due, or in period 12 (June), if the due date falls early in the subsequent fiscal year.) The budgets of the governmental funds are presented on a modified accrual basis. Activity - An effort of a department that contributes to the achievement of a program objective. The smallest unit of a program budget, organized as follows: - Functional Area - Department - Program - Service - Activity Actual Full Cost Allocation Plan (AFCAP) – The plan that identifies the costs of support services provided by the central service departments of Pima County to its operating departments and special revenue, internal service, and enterprise fund departments. The AFCAP for a given fiscal year is based on the actual expenditures of the prior fiscal year. The plan is prepared annually by the Financial Control & Reporting Division of the Finance department. ADA - Americans with Disabilities Act - An enactment to protect the employment and accessibility rights of disabled individuals. Adopted Budget - Per ARS § 42-17105, the Board of Supervisors shall “....finally determine and adopt estimates of proposed expenditures .... and such adopted estimates shall constitute the budget of the County .... for the current fiscal year.” Per statute, this must be done on or before the seventh day before the day on which the Board levies taxes (which, in turn, must be done on or before the third Monday in August each year). AHCCCS - Arizona Health Care Cost Containment System - The Arizona Medicaid alternative program that provides prepaid (capitation rate) health care for eligible citizens through health maintenance organizations or fee for service programs. ALTCS - Arizona Long Term Care System - The Arizona Medicaid alternative program for long term care added to the AHCCCS program effective January 1, 1989. Annualized Cost - Operating cost incurred at annual rates for a portion of the prior fiscal year and which must be incurred at similar rates for the entire twelve months of the succeeding fiscal year. Antiracketeering Fund - A group of special revenue funds administered pursuant to ARS §132314.03. The County Attorney and the Sheriff administer their own Antiracketeering Fund. The County Attorney’s fund includes funds held for other local law enforcement agencies. Racketeering is defined as any illegal act committed for financial gain. Appropriation - A legal authorization granted by the Board of Supervisors to make expenditures and to incur obligations for specific purposes during a fiscal year. 15-2 ARS - Arizona Revised Statutes - The revision and codification of the laws of the state of Arizona of a general or public nature and enacted into law as the Arizona Revised Statutes, Laws 1955, Third Special Session, Chapter 3. Assessed Valuation - An annual determination of the just or fair value of real estate or other property by the County Assessor as a basis for levying taxes. Assessment Ratio - The percentage factors that are associated with the various legal classes of a property. The ratios are set by the State Legislature. A history of the values is shown in the table “Assessment Ratios by Class For Tax Years 2000 - 2005” in this section. Auto Lieu Tax - In the Chart of Accounts, account 44701 is titled auto lieu tax; it is used to account for the Vehicle License Tax revenue. (Also see VLT - Vehicle License Tax.) Base Budget - The Financial Planning System contains packages A through Z. Package A refers to a department’s Base Budget, or for non-General Fund departments, the level of operating expenses which can be supported by a department’s current sources of revenue. The base budget is the prior year’s budget adjusted for known financial changes, such as the annualization of approved prior year supplemental packages and prior year salary and benefit adjustments. Board of Deposit - The Board of Supervisors, sitting as the Board of Deposit, designates the servicing bank for the deposits of state and County monies. ARS § 35-325 specifies the requirements and procedures which govern the conduct of this board. Bond - A written promise to pay a specified sum of money (called the face value or principal amount) at a specified date in the future (called the maturity date), together with periodic interest at a specific rate. Bonds (General Obligation) - See General Obligation Bonds. Bond Implementation Ordinances - Ordinances Nos. 1997-35, 1997-80, and 2004-18 that schedule the sale of bonds authorized by Pima County voters in the May and November 1997 bond elections and the May 2004 bond election. These ordinances also establish basic parameters as to how the County will program capital improvements funded with bond revenues. Compliance with these restrictions is governed by Truth in Bonding ordinances, which provide specific guidance on bonding disclosure, accountability, and implementation. Bond Principal - The face value of a written promise to pay a specified sum of money at a specified date(s) in the future, called the maturity date(s). Budget - A financial plan consisting of an estimate of proposed expenditures and their purposes for a given period and the proposed means of financing them. Budget Amendment Process - Procedure a department must follow in order to request modification of its adopted budget. Budget amendments must be approved by the Board of Supervisors. Budget Stabilization Fund - Prior to fiscal year 1999/2000, the only method of managing budget exceedences was to reserve funding for this purpose in the Board of Supervisors’ Contingency fund. In fiscal year 1999/2000, this process was further developed and institutionalized through the establishment of the Budget Stabilization fund within the Contingency “department.” Items which are funded in Budget Stabilization include approved department supplemental packages, where the requirement timing or need is not well enough defined. Budget System - Financial Planning System (FPS). See Financial Planning System. 15-3 CAA - Community Action Agency - Refers to grants administered by the Community Services, Employment & Training Department to assist community agencies in providing services to families and individuals living at or below poverty level. Carryover Appropriations - Amounts budgeted in the current fiscal year for an expenditure that was originally budgeted in the previous fiscal year and for which an obligation has been incurred that cannot be met by the end of the previous fiscal year. Carryover appropriations for General Fund departments are reserved in allocated contingency within the Contingency “department.” All carryovers must be approved by the County Administrator. Capital Project - Construction, remodeling, infrastructure or other projects costing $100,000 or more that are part of the Capital Improvement Program (CIP). Capital Project Expenditures – Expenditures for construction, remodeling, infrastructure or other projects costing $100,000 or more that are part of the CIP. Capital Projects Fund - A 4000 series fund used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Proprietary Funds). CDBG - Community Development Block Grant - Housing and Urban Development block grant funds to be used for increasing available housing stock and to assist in the physical improvement of low and moderate income communities. Charges for Services - Fees charged for performance of a service. Chart of Accounts - A listing of the asset, liability, equity, expenditure, and revenue accounts that are used in the accounting, operations, and budgeting processes. CIP - Capital Improvement Program - A program outlining all the construction projects costing $100,000 or more, to be undertaken by Pima County during the current budget year and the following four fiscal years. CJEF - Criminal Justice Enhancement Fund - A 40 percent surcharge on all traffic fines collected. The state treasurer administers the funds and allocates them among different agencies such as law enforcement, courts and health services. Classification - A title and code assigned to a grouping of similar positions as described in the appropriate class specification (the official document defining the type and level of duties and responsibilities and the minimum qualifications of positions assigned to a particular classification). COLA - Cost of Living Adjustment - An adjustment of the compensation rates of regular County employees who are not elected officials. The frequency of such adjustments is determined by the Board of Supervisors, as is the manner in which the COLA is applied. Community & Economic Development - The organizational entity comprised of the departments of Community & Economic Development Administration; Community Development & Neighborhood Conservation; Community Resources; Community Services, Employment & Training; County Free Library; Economic Development & Tourism; School Superintendent; and the Stadium District. (Prior to July 1, 2004, this functional area was named Community Resources.) Contingency - Funds reserved by the Board of Supervisors for services or programs which the Board may release for departments to use during the course of the fiscal year. The current reserve categories are Allocated Contingency (carryovers), General Contingency (unreserved), Budget Stabilization, and Tax Reduction/Debt Retirement. 15-4 Cost Allocation Plan - The documents identifying, accumulating, and allocating or developing billing rates based on the allowable cost of services provided by a governmental unit to its departments. Pima County uses an Internal Cost Allocation Plan to recover indirect costs from Enterprise Funds, Internal Service Funds, and some Special Revenue Funds. The County recovers indirect costs based on a combination of actual costs and usage information from prior fiscal years. Pima County uses a second Cost Allocation Plan to recover indirect costs from federal grant programs. This plan is prepared following federal guidelines specified in Circular A-87. Cost Center - The lowest financial organization unit. With the exception of capital project centers and Wastewater Management, each center is identified by a unique seven-digit numeric identifier. The first three digits (numeric digits or a combination of alpha characters and numeric digits) identify the department to which the center is assigned. Financial transactions are recorded by fund/center/account. County Administration - The organizational entity comprised of the departments of Assessor, Board of Supervisors, Clerk of the Board, County Administrator, Elections, Finance, Forensic Science Center, Human Resources, Information Technology (includes Communications, an internal service fund department), Non Departmental (Contingency, Debt Service, General Fund Debt Service, General Government Revenues, and Non Departmental), Procurement, Recorder, Risk Management, and Treasurer. Debt Service Fund - Fund 3000 is used to account for the accumulation of resources for, and the payment of, general long term debt principal and interest. Debt Service Requirement - The amount of money required to pay both the interest and principal on outstanding debt over a period of time. Department - A grouping of cost centers that share a common purpose and funding source. In the accounting and budget systems cost centers are represented/denoted by a seven-digit alphanumeric code. Cost centers that are a component of a department have in common the first three digits of the numeric or alphanumeric identifier. For example, the aggregation of all cost centers beginning with the digits “160" is the County Attorney Department and the aggregation of all cost centers beginning with the digits “W00" is Wastewater Management. (Also see Super Department definition.) Direct Cost - A cost that can be identified with a specific cost objective and not a common, joint or collective purpose. Discretionary Programs - Programs that are not mandated by law or any other authority. Enterprise Fund - A 5000 series fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. Exemption from Property Taxes - The Arizona Constitution exempts property held by federal, state, or local governments and educational, charitable, and religious nonprofit organizations. The few remaining veterans of certain foreign wars, widows/widowers, and disabled persons are eligible for partial exemptions determined by income and value of their property. All household goods used in a residence and owned by the user are also exempt from a personal property tax. 15-5 Expenditure - Refers to the outflow of funds paid for assets, goods, or services obtained which are used for funds other than the Enterprise Fund and Internal Service Fund departments (the proprietary funds). A capital expenditure is an expenditure from a departmental operating budget for the acquisition of, or addition to, a fixed asset that costs more than $1,000 and has a useful life of at least one year. Expenditure Limitation - On June 3, 1980, Arizona voters approved Arizona Constitution, Article IX, §20 and §21, prescribing an expenditure limitation for each county, city, town and community college district. The purpose of the expenditure limitation is to control expenditures and limit future increases in spending to adjustments for inflation, deflation, and population growth. Expense - Charges incurred (whether paid immediately or unpaid) for Proprietary Funds. Fill The Gap - A funding mechanism enacted by the state in 1999 to provide counties with resources to improve criminal case processing. A state appropriation in addition to a seven percent surcharge on court fines and forfeitures, as well as a five percent contribution of court collections by each county to its own Local Courts Assistance Fund, provides funding for this program. Fire District Assistance Tax - Established by ARS §48-807, which requires, in part, that the Board of Supervisors shall “levy a County Fire District Assistance Tax on the taxable property in the County...” The funds raised by this secondary property tax supplement the operating budgets of the fire districts. FMAP – The acronym for the Federal Medical Assistance Percentage, which is the percent of each state’s Medicaid program paid by the federal government. The percent runs from a minimum of 50% to a maximum of 83%, and is determined by each state’s per capita income. FMS - Financial Management System - Computerized central data system that performs the County's accounting and financial reporting functions. Forecast - An estimation of future expenditures and revenues based on economic, demographic and historical information. FPS - Financial Planning System - Computerized PC-based budgetary planning system used by Pima County. The Financial Planning System is also known as the Budget System. FTE - Full Time Equivalent - Decimal conversion of the number of hours authorized for a position into a full time position. One FTE is defined as 2,080 funded hours (26 pay periods/fiscal year X 80 hours per pay period = 2,080 hours/fiscal year). Functional Area - Grouping of departments with similar programs and services. Groupings used by Pima County are: Community & Economic Development, County Administration, Justice & Law Enforcement, Medical Services, and Public Works. Full Cash Value - The appraised value of a property approximating the “market value” of the property. The Full Cash Value is used to determine the Secondary Net Assessed Value which is then used to levy Secondary Property Taxes. Fund - A system of accounts that records all financial transactions for specific activities in a government entity. The fund categories used by Pima County are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds, and Internal Service Funds. (Also see individual fund definitions.) Note: For lack of a better term, some other budgeting categories are referred to as funds, e.g., the Budget Stabilization Fund which is part of Contingency; however, it is not really a fund in the usual, more inclusive definition of the term, as described above. 15-6 Fund Balance - The difference between fund assets and fund liabilities of governmental funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects, and Debt Service. FY - Fiscal Year - A 12 month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. For Pima County, the fiscal year is from July 1 through June 30. General Fund - Fund 1000 is used to account for all financial resources except those accounted for in another fund. The General Fund is the County’s principal financing vehicle for general government services and is funded largely by primary property tax revenue and state shared sales tax revenue. General Obligation Bonds - Bonds backed by the full faith and credit of Pima County used to finance a variety of public projects. These bonds require voter approval. General Obligation Bonds are limited tax bonds that are secured by the County’s secondary property tax. Governmental Funds - Funds that are used to account for the County’s expendable financial resources and related current liabilities, except those accounted for in proprietary funds. Governmental funds include the General Fund, Special Revenue Funds, Capital Projects, and Debt Service. Grants - Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity or facility. HELP (Highway Extension/Expansion Loan Program) - A financing mechanism established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you go. HIDTA (High Intensity Drug Trafficking Area) - Investigation and enforcement efforts involving complex drug related activities in high drug trafficking areas. The HIDTA Program is supported by grant funding. Home and Community Based Services (HCBS) - A variety of programs, such as foster care, home delivered meals, congregate meals and day care provided to clients in their homes or in a community setting as an alternative to institutional care. HHW - Household Hazardous Waste Program - A program to educate the public about the concerns and problems of household chemical disposal and to provide collection sites to divert household chemicals from the sewerage system and landfills. Hotel/Motel Bed Tax - See Transient Lodging Excise Tax. HURF (Highway User Revenue Funds) - Funds allocated by the state to fund the construction and maintenance of the County’s highway and street system. This is the primary funding source for the Transportation Department and provides funds for the construction and maintenance of the County's roads and connecting infrastructures. HURF Equity Legislation - Legislation passed by the 1997 State Legislature that resulted in a change in the formula to distribute Highway User Revenue Funds. The formula now includes the population of unincorporated areas in the calculation of distribution amounts. During FY1996/97, the change increased the distribution to Pima County by $3.3 million, and the increase over a twenty-year period was estimated to be $370.3 million. Incumbent - The current individual assigned to a particular Position Control Number (PCN). 15-7 Indirect Cost - A cost that is incurred for a common or joint purpose benefitting more than one cost objective that is not readily assignable to the individual cost objectives specifically benefitted. Information Technology - Computer based systems which are used to acquire, store, and process information in various forms. This includes any hardware, whether primary equipment such as central processing units, personal computers, or ancillary equipment such as printers, scanners, video monitors, keyboards, etc. Information technology also includes the software and program applications which allow the equipment and systems to operate. (The department that manages the County’s mainframe computer, network servers, wide area network, and telecommunications is named Information Technology.) Intermittent Employee - A person who has been hired for seasonal, on-call, or as-needed employment that does not exceed 1,040 paid hours per fiscal year. Internal Service Fund - A 6000 series fund used to account for the financing of goods or services provided by one County department to other County departments on a cost reimbursement basis. Justice & Law Enforcement (JALE) - An organizational entity comprised of the departments of Clerk of the Superior Court, Constables, County Attorney, Indigent Defense, Justice Court Ajo, Justice Court Green Valley, Justice Courts Tucson, Juvenile Court, Office of Court Appointed Counsel, Public Fiduciary, Sheriff, Superior Court, and Superior Court Mandated Services. Lease Purchase Agreement - An agreement providing that portions of a lease payment may be applied toward the purchase of the property under lease. Legal Class - Is defined by the State Legislature and used to establish various Assessment Ratios to be applied to Full Cash Value and the Limited Value of a property to determine both the Primary Net Assessed Value and Secondary Net Assessed Value of taxable property. Legal Class is determined by the use of the property. Levy - Imposition of taxes and/or special assessments for the support of government activities. Levy Limitation - The annual growth rate of the Primary Levy is limited to two percent plus the percentage growth of the physical tax base. The levy limit applies to counties, cities and towns, and community college districts. Limited Property Value - The basis for establishing the primary tax on a property. If there has not been a change of use or substantial change to the property, it is determined by either taking the previous year’s Limited Value and adding ten percent of that value to it or by adding to the prior year’s Limited Value the difference between the prior years limited value and the current year’s Full Cash Value times 25 percent. If there has been a change in use or a substantial change in the use of the property, the Limited Value is determined by using the average percent that the Limited Value comprises of the Secondary Value of like properties in the area. The Limited Value can never be greater than the Secondary Value. Line Item Budget - A budget that allocates funds to specific cost centers, accounts, or objects, e.g., salaries and office supplies. Local Government Investment Pool - A pooled investment fund that is maintained by the state treasurer for the collective investment of state monies. The state treasurer deposits state monies in the pooled investment fund and such monies as any county, city or town may supply. When a depositor provides monies to the pooled investment fund, it specifies the date or dates on which it will require the monies. The pooled investment fund shall be invested by the state treasurer for such periods as will facilitate the return of the monies to the originating bodies in accordance with the instructions received at the time of deposit. Earned interest increments are to be credited promptly after calculation. 15-8 Mandated Programs - Programs that are imposed by law or another authority. Medical Services - An organizational entity comprised of the departments of Institutional Health, Public Health, and Pima Health System & Services. Net Assessed Value (NAV) - The assessed value less the exceptions and exemptions allowed by the state constitution and statutes. Net Fund Impact (NFI) - Total revenues for the fiscal year plus net operating transfers minus total expenditures. This calculation quantifies the difference between the fund balances at the beginning and end of the fiscal year. Used in developing and monitoring budgets of Special Revenue Funds, Debt Service Fund, and the Capital Projects Fund. Net General Fund Impact (NGFI) - The same as NFI, applicable to the General Fund. Net Assets Impact (NAI) - A term applicable to proprietary funds to describe a change in retained earnings. Prior to a GASB rule change the term Net Retained Earnings Impact (NREI) was used. The concept is similar to the philosophy of NFI, as applied to other funds. Object - A collection of accounts grouped and assembled by general type. For budgeting purposes, expenditure objects are: Personal Services, Supplies & Services, Capital, Debt Service, and Other Financing Sources. Revenue objects are: General Property Taxes, Special Assessment, Licenses & Permits, Intergovernmental, Charges for Services, Fines & Forfeits, Interest, and Miscellaneous. One Percent For Youth - A program that was established by the Board of Supervisors with the adoption of the fiscal year 1997/98 budget. At that time, the Board mandated a buildup of funding for various youth related programs, over the next four years, so that, by the fourth year (fiscal year 2000/01), one percent of the General Fund budget (excluding state mandated payments) would be so allocated. Operating Budgets - Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most financing, acquisition, spending and service delivery activities of a government are controlled. Operating Expenditures/Expenses - Expenditures/expenses charged in a fixed period of time to reflect the day to day operations. Operating Revenues - Revenues earned in a fixed period of time from daily operations. Property taxes collected make up the bulk of operating revenues for the General Fund, Flood Control District, County Free Library District, and Debt Service. Grant revenues are not considered operating revenues. Outside Agencies - A group of organizations that are not associated with nor allocated to any particular Pima County department. The outside agencies submit requests for funding to provide economic development, health, and social services for the County, and funds for approved service programs are distributed to the outside agencies via discretionary fund contracts. The Community Development & Neighborhood Conservation Department administers the Outside Agency Program. Part Time Employee - A person who occupies a position that provides employment for less than 80 hours per pay period. 15-9 PAG (Pima Association of Governments) - A nonprofit council of governments serving as the regional planning agency and regional transportation authority for Pima County and the Tucson Metro Area. It is operated by a board of directors made up of elected executive officers from each of the six jurisdictions: Pima County, Tucson, Marana, Oro Valley, Sahuarita and South Tucson. PAG receives funds from federal, state, and local governments for planning programs in air quality, water quality, transportation and other regional programs. PCN - Position Control Number - A unique seven digit numeric identifier used by the Position Control and Financial Planning systems to differentiate between specific positions within the County. Performance Based Budget - A budget that allocates funds for programs and services based on their worth, performance effectiveness, and contribution to the organization’s overall mission, goals, and objectives. Theoretically, the decision to appropriate more or fewer resources for programs and services from year to year is based on how well they achieve their stated goals and outcomes. In order to assess the work efficiency of operating units, different types of performance measures are used: input, output, outcome, and efficiency. Performance Measure - A quantitative measure or qualitative assessment of how well a department has met or will meet its goals and objectives. Performance measures summarize the relationship between inputs and outputs in achieving outcomes with respect to effectiveness, efficiency, and quality. Performance measures demonstrate what the program service outputs are, what the expected quality levels are for these outputs, and what productivity is expected from expended man-hours and dollars. Personal Property - Property of every kind, both tangible and intangible, not included in the definition of real estate. Generally, personal property is moveable property. In Arizona there are two types of personal property, secured and unsecured. The owner of secured personal property has to have gone through the process of having his property declared as secured property. Secured property is taxed at the same time and in the same way as real property. Much of the equipment and the buildings of mines and utilities are secured personal property. Unsecured personal property is usually moveable property that is not exempted by the Arizona Constitution. Business equipment and mobile homes are the most common types of unsecured personal property. The Assessor must include in the Abstract of Values an estimate of the value of the unsecured personal property. Personal Services - All costs of compensating Pima County employees including employee benefit costs such as Pima County contributions for retirement, social security, health, and industrial insurance. Position Control System - Mainframe based position tracking system, sometimes referred to by the acronym PCON. Primary Net Assessed Value (PNAV) - Determined by multiplying the Limited Value times the Assessment Ratio for the property and subtracting the value of any applicable property exemption. The Primary Net Assessed Value is used to determine the Primary Property Taxes due on a given property. Primary Property Tax - All ad valorem taxes except for secondary property taxes. It is determined by dividing the PNAV by 100 and then multiplying the quotient times the Primary Tax Rate. The Primary Property Tax is used by the County, schools, towns, and cities to support ongoing operations of the jurisdiction as opposed to capital improvements or override amounts which must be approved by the voters. If the amount of primary taxes to be levied in a given year is more than the amount of natural growth in the tax base, there must be a public hearing before the increase is imposed. The amount of primary taxes that can be imposed is limited by statute. 15-10 Project MATCH - A model system to improve the care provided seriously emotionally disturbed children in Pima County, by integrating services provided by multiple agencies prior to July 1, 2002. The Arizona Department of Health Services was awarded a $6.3 million five-year grant by the U.S. Substance Abuse & Mental Health Services Administration to conduct the program entitled Project MATCH (Multi-Agency Team for CHildren). Program - A group of closely related activities or services provided by an organization within the County. Programs produce some type of measurable result. The activities or services can be mandatory or discretionary. The activities or services also can have different funding sources (e.g., General Fund support, grants, Special Revenue Funds, etc.). Program Budget - A budget that allocates funds to a higher level of organizational need, perhaps crossing standard organizational lines (youth program, for example). Program Budgeting - A budget methodology that relates appropriations to goals. Budget developers practicing this approach strive to appropriate funds for goal-oriented units. Program budgeting expresses official and citizen interest in planning and in the effective use of resources. Proposition 204 - A state initiative passed in November 2000, that raised the income limits for Arizona residents to qualify for medical assistance, allowing a greater number to receive subsidized health care. Proprietary Funds - Funds used to account for the County’s ongoing activities that are similar to those found in the private sector. Proprietary funds include the County’s Enterprise and Internal Service funds. Public Works - The organizational entity comprised of the departments of Capital Projects; Development Services; Environmental Quality; Facilities Management (includes Parking Garages, an enterprise fund), Fleet Services; Flood Control District; Graphic Services; Natural Resources, Parks & Recreation; Public Works Administration; Solid Waste Management; Transportation; and Wastewater Management. Real Property - Land and improvements attached to the land. Exceptions are some improvements in those legal classes that are primarily valued by the Arizona Department of Revenue. In many cases the improvements for these classes of property are defined as secured personal property. Recommended Budget - The budget, as proposed by the County Administrator to the Board of Supervisors, during the annual budget process. Recreational Vehicle Space Surcharge - A 50¢ per night per space surcharge on recreational vehicles and travel trailers that lease a space in a RV park or mobile home park for less than 12 months. Vehicles that are paying personal property taxes on their vehicle instead of a vehicle license tax and have a longer than 12 month lease are exempt. The tax was imposed by the Board of Supervisors sitting as the Board of Directors of the County Stadium District. Regular Employee - An employee who is employed full time, part time, or variable time on a continuous and continuing basis. Revenues - Monies received as income. It includes such items as tax payments, fees for specific services, receipts from other governments, fines, interest income, etc. Revised Budget - A department's authorized budget, as modified during the fiscal year, by the Board of Supervisors via the Budget Amendment Process. 15-11 Secondary Net Assessed Value (SNAV) - This value is determined by multiplying the Full Cash Value times the proper Assessment Ratio for the property and subtracting the value of any Exemption applicable to the property. The Secondary Net Assessed Value is used to determine the Secondary Property Taxes due on a given property. Secondary Property Tax - Generally, a property tax approved by the voters. The Secondary Property Tax is used to retire the debt imposed to pay for capital improvements and approved budget overrides. Pima County has a number of Secondary Property Taxes. These taxes include the Flood Control District, Library District, Debt Service and a non-voluntary tax called the Fire District Assistance tax. Other jurisdictions may impose their own secondary property taxes. Self Insurance Trust Fund - An internal service fund that accounts for the risk management function of the County. The fund is administered by an appointed Board of Trustees and provides self insurance coverage to the County for medical malpractice, workers compensation, unemployment, general liability, property damage, environmental damage, and employee dental benefits. It also acquires coverage for other risks. The fund is financed by the General Fund and specific user departments. Sonoran Desert Conservation Plan - An initiative adopted in February 1998 by the Board of Supervisors to preserve and protect Pima County's desert environment. Led by a steering committee with the involvement of the public and multiple County departments, the plan will be developed with respect to critical and sensitive habitat conservation, historic and cultural preservation, and riparian protection. The goal of the Sonoran Desert Conservation Plan is to qualify for a Section 10(a) permit from the United States Department of the Interior. The permit will support a comprehensive conservation plan that guides the long term coexistence of Pima County's natural and urban environments, while upholding and giving the broadest application to the ecosystem protection goals of the Endangered Species Act. Southwest Border Prosecution Initiative - An initiative (previously called the Southwest Border Local Assistance Initiative) that provides funds to Arizona, and three other border states, to reimburse state, county, tribal, and municipal governments for costs associated with the prosecution of federally initiated and declined-referred criminal cases. Special Revenue Funds - A fund category used to account for the proceeds of specific revenue sources (other than major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds include Transportation, Public Health, the Flood Control District, Employment & Training, the County Free Library, the Stadium District, Environmental Quality, Solid Waste Management, and various departmental programs. State Criminal Alien Assistance Program (SCAAP) - A federal program that provides reimbursement to states and other jurisdictions that incurred correctional officers’ salary costs for detaining criminal illegal aliens. State Shared Sales Taxes - A state sales tax collected by the state, which is distributed by the state to the state general fund and to Arizona counties and cities to supplement revenues. 15-12 Super Department - An aggregation of departments that share a specific common purpose and are administered by a single department director/manager or elected official. (“Super Department” should not be confused with “Functional Area” which is a grouping of departments sharing a broad common purpose. For example, the Sheriff and the County Attorney departments, which are administered by different elected officials and are entirely separate departments, belong to the Justice & Law Enforcement functional area.) All Super Departments, except Wastewater Management, are represented by a four-digit numeric or alphanumeric designator that usually, but not always, corresponds to the first four digits of the operating department designator. For example, “1600" represents the County Attorney Super Department which is comprised of the following departments: 1600000 - County Attorney (operating department) 5110000 - Fill the Gap 5160000 - Victim Restitution 5200000 - County Law Enforcement Antiracketeering 5210000 - Victim Witness Comp 5230000 - Bad Check 5270000 - Consumer Protection 8300000 - Grants (The Super Departments and their component departments are presented in a listing within this Supplemental Information section.) Note: The four-digit code for Wastewater Management was 7400 until July 1, 2001, when it was changed to W000. The change was the result of a financial center restructuring intended to make Wastewater Management’s financial structure conform more closely to the department’s bond ordinances; the alphanumeric designator was chosen to eliminate any possible confusion with the previous Wastewater Management numeric designator. Supplemental Package - The Financial Planning System contains packages A through Z. Packages B through Z refer to supplemental requests for funding in excess of the department Base Budget or expansion of the Operating Budget. Tax Rate - As applied to property taxes, the tax rate is the rate per $100 of net assessed value at which a property will be taxed. Both the Primary and Secondary Tax rates are set by the County Board of Supervisors or the governing boards of other taxing jurisdictions. The rate is determined by dividing the levy by the sum total of the Primary or Secondary Net Assessed Value (per $100 of net assessed value) within the jurisdiction. The rate is then applied to the Primary or Secondary Net Assessed value (per $100 of net assessed value of each individual property) to determine the amount of the taxes due on that property. Tax Reduction/Debt Retirement Fund - The Tax Reduction/Debt Retirement Fund was established in fiscal year 1999/2000 for the purpose of pooling revenues from various activities in order to offset possible future tax increases. Fund sources include any new revenues derived from expense recoveries, such as federal or state reimbursements for criminal justice and law enforcement, sale of surplus property, and fee increases by General Fund departments, where General Fund support is reduced or the fees are not earmarked for a specific purpose. Tax Year - The year in which a lien for property taxes is imposed. Liens are imposed on property on January 1st of the year in which the levy is set. The first half-year taxes are due on October 1st of the tax year, and the second half-year taxes are due on March 1st of the following calendar year. If taxes are not paid when due, the lien will be offered for sale. Temporary Employee - An employee who has been appointed on a full-time, part-time, or variabletime basis for a limited period not to exceed eighteen months. Tentative Budget - Per ARS § 42-17101, the Board of Supervisors “ . . . on or before the third Monday in July each year, shall prepare . . . an estimate of the different amounts which will be required to meet the public expense . . . for the current fiscal year.” 15-13 Transient Lodging Excise Tax - A special tax levied on individuals who secure accommodations in any hotel, motel, or other organization that offers accommodations located in any jurisdiction which does not levy a municipal occupational license tax. Pima County's share is distributed equally to the Stadium District and to the Tucson Convention and Visitors Bureau for tourism promotion. Truth in Bonding Ordinance - Ordinance 1997-25 that added Pima County Code Chapter 3.06 “Bonding Disclosure, Accountability, and Implementation,” requiring the Board of Supervisors to provide notification to voters prior to a bond election of what projects will be constructed with bond revenues and provide assurances that the County will carry out the bond programs as authorized. VLT - Vehicle License Tax - An ad valorem tax imposed on cars, trucks, and trailers in the state of Arizona. This tax is usually collected by the counties, but some counties have opted to have the state collect the tax. In Pima County, this tax is collected by the Arizona Department of Motor Vehicles and then redistributed to the County. The VLT is a major revenue source for Pima County. (Note: The Chart of Accounts identifies the VLT revenue account as Auto Lieu Tax - 44701; however, Arizona statutes and other legal sources identify the tax as the Vehicle License Tax.) Workforce Investment Act (WIA) of 1998 – The act that requires states to streamline and consolidate their training systems by creating a “one stop” approach for the delivery of services. The WIA replaced the Job Training Partnership Act and established a new workforce development for the nation. Zero Base Budget - This type of budget is generally used in conjunction with program budgeting (although it may be applied to line item budgeting). It is a budget for which the funding level must be justified without regard to prior year funding levels. Under a target base approach, the prior year’s budget is adjusted for known financial changes, such as approved salary and benefit adjustments, and is then used as the starting point for the current year. Modifications to this base are requested in supplemental packages. Under a zero base approach, no specific target base is established. The department evaluates its current level of operations, programmatic structure, and staffing in the context of its function statement and mandates. Organizational revisions, if beneficial to the achievement of department goals, are made. Programs are then subdivided into services which define the department’s product, or benefit, to the County. Each service is individually budgeted at its current level and can be individually evaluated for adoption. Each line item for each service is evaluated and justified. During the fiscal year, the actual costs of each service can be captured, and variances from budget monitored and analyzed. 15-14 SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2005/2006 Super Department 1000 1100 ASSESSOR CLERK OF THE BOARD 1400 CLERK OF SUPERIOR COURT 1500 CONSTABLES 1600 COUNTY ATTORNEY ELECTIONS 1850 NON DEPARTMENTAL 2000 ASSESSOR 1100000 BOARD OF SUPERVISORS 1300000 CLERK OF THE BOARD 1400000 CLERK OF SUPERIOR COURT 5100000 COC VICTIM LOCATION FUND 5130000 COC SPOUSAL MAINTENANCE ENFORCEMENT 5140000 COC LOCAL COURT AUTOMATION FUND 5260000 COC CHILD SUPPORT INCENTIVE 5330000 COC DOCUMENT STORAGE & RETRIEVAL 5340000 COC TIME PAY FEES 8670000 COC JUDICIAL COLLECTION ENHANCEMENT 1500000 CONSTABLES 1600000 COUNTY ATTORNEY 5110000 CO ATTY FILL THE GAP 5160000 CO ATTY VICTIM RESTITUTION 5200000 COUNTY LAW ENFORCEMENT ANTIRACKETEERING 5210000 CO ATTY VICTIM WITNESS COMP 5230000 CO ATTY BAD CHECK PROGRAM 5250000 CO ATTY CHILD SUPPORT 5270000 CO ATTY C.O.T. CONSUMER PROTECTION 8300000 COUNTY ATTORNEY GRANTS 1700000 COUNTY ADMINISTRATOR 5150000 COUNTY ADMINISTRATION SPECIAL PROGRAMS 8350000 COUNTY ADMINISTRATOR GRANTS 1710000 ELECTIONS 1850000 NON DEPARTMENTAL 3290000 GENERAL GOVERNMENT REVENUES 3300000 CONTINGENCY 3340000 GENERAL FUND DEBT SERVICE 5370000 EMPLOYEE BENEFIT LIABILITY FUND 5800000 DEBT SERVICE 1900000 FACILITIES MANAGEMENT 5520000 PUBLIC WORKS BUILDING 7210000 PARKING GARAGES 2000000 FINANCE COUNTY ADMINISTRATOR 1710 1900 1000000 BOARD OF SUPERVISORS 1300 1700 Department FACILITIES MANAGEMENT FINANCE 15-15 SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2005/2006 Super Department 2320 INFORMATION TECHNOLOGY 2500 INSTITUTIONAL HEALTH 2600 INDIGENT DEFENSE 2700 2710 2720 2730 2920 2940 2950 2960 2320000 INFORMATION TECHNOLOGY 8020000 COMMUNICATIONS 2500000 INSTITUTIONAL HEALTH 2600000 INDIGENT DEFENSE 5120000 INDIGENT DEFENSE FILL THE GAP 8470000 INDIGENT DEFENSE GRANTS 8620000 LEGAL DEFENDER TRAINING FUND 8660000 PUBLIC DEFENDER TRAINING FUND 2700000 JUSTICE COURT AJO 5490000 JC AJO TIME PAY FEES 8730000 JUSTICE COURT AJO GRANTS 2710000 JUSTICE COURT GREEN VALLEY 5480000 JC GV TIME PAY FEES 2720000 JUSTICE COURTS TUCSON 5380000 JC TUCSON TIME PAY FEES 8550000 JUSTICE COURTS TUCSON GRANTS 2610000 CONTRACT ATTORNEYS 2730000 OFFICE OF COURT APPOINTED COUNSEL 2920000 PUBLIC WORKS ADMINISTRATION 5510000 IMPROVEMENT DISTRICTS FORMATION FUND 2940000 COMMUNITY RESOURCES 9740000 PIMA VOCATIONAL HIGH SCHOOL 2950000 COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV 5171000 NEIGHBORHOOD CONSERVATION 5172000 HOUSING TRUST FUND 8900000 COMMUNITY SERVICES GRANTS 2960000 ECONOMIC DEVELOPMENT & TOURISM 2970000 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 3000000 JUVENILE COURT 5240000 JUVENILE VICTIM RESTITUTION 5390000 JUVENILE PROBATION SERVICES 8600000 JUVENILE COURT GRANTS 3250000 FORENSIC SCIENCE CENTER JUSTICE COURT AJO JUSTICE COURT GREEN VALLEY JUSTICE COURTS TUCSON OFFICE OF COURT APPOINTED COUNSEL PUBLIC WORKS ADMINISTRATION COMMUNITY RESOURCES COMMUNITY DEVELOP & NEIGHBORHOOD CONSERV ECONOMIC DEVELOPMENT & TOURISM 2970 COMMUNITY & ECONOMIC DEVELOPMENT ADMIN 3000 JUVENILE COURT 3250 Department FORENSIC SCIENCE CENTER 15-16 SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2005/2006 Super Department 3310 COMMUNITY SVCS, EMPLOYMENT & TRAINING 3350 HUMAN RESOURCES 3400 NATURAL RESOURCES, PARKS & RECREATION 3600 PROCUREMENT 3900 RECORDER 4100 4200 4300 3310000 COMMUNITY SERVICES 9410000 EMPLOYMENT & TRAINING 3350000 HUMAN RESOURCES 3400000 NATURAL RESOURCES, PARKS & RECREATION 5190000 PARKS SPECIAL PROGRAMS 8690000 PARKS & RECREATION GRANTS 3600000 PUBLIC FIDUCIARY 3800000 PROCUREMENT 3900000 RECORDER 5350000 RECORDER DOC STORAGE & RETRIEVAL 4000000 SHERIFF 5300000 SHERIFF STATE RICO FUND 5400000 SHERIFF MANTIS ANTIRACKETEERING 5440000 SHERIFF FEDERAL RICO FUND 5470000 SHERIFF CRIMINAL JUSTICE ENHANCEMENT 5540000 SHERIFF COMMISSARY OPERATIONS 5570000 SHERIFF INMATE WELFARE FUND 8750000 SHERIFF GRANTS 4100000 SCHOOL SUPERINTENDENT 8790000 SCHOOL RESERVE FUND 4200000 SUPERIOR COURT 4210000 SUPERIOR COURT MANDATED SERVICES 5080000 SUPERIOR CRT LOCAL COURT AUTOMATION FUND 5180000 COURTS FILL THE GAP 5280000 SUPERIOR COURT CHILD SUPPORT VISITATION 5310000 SUPERIOR COURT COUNTY LAW LIBRARY 5360000 SUPERIOR COURT PROBATE 5410000 SUPERIOR COURT CONCILIATION 5430000 SUPERIOR COURT PROBATION SERVICES 8100000 SUPERIOR COURT GRANTS 4300000 TREASURER 5560000 TAXPAYER INFORMATION FUND 4610000 TRANSPORTATION 4810000 PUBLIC HEALTH 8400000 PUBLIC HEALTH GRANTS PUBLIC FIDUCIARY 3800 4000 Department SHERIFF SCHOOL SUPERINTENDENT SUPERIOR COURT TREASURER 4610 TRANSPORTATION 4810 PUBLIC HEALTH 15-17 SUPER DEPARTMENT LISTING FOR FISCAL YEAR 2005/2006 Super Department 5010 5610 5630 6010 6020 REGIONAL FLOOD CONTROL DISTRICT REGIONAL FLOOD CONTROL DISTRICT 5610000 ENVIRONMENTAL QUALITY 8380000 ENVIRONMENTAL QUALITY GRANTS 5630000 SOLID WASTE MANAGEMENT 5640000 TIRE FUND 6010000 COUNTY FREE LIBRARY 6020000 STADIUM DISTRICT 6400000 CAPITAL PROJECTS 7260000 PIMA HEALTH SYSTEM & SERVICES 8630000 PIMA HEALTH SYSTEM GRANTS 7360000 DEVELOPMENT SERVICES 8000000 FLEET SERVICES 8010000 GRAPHIC SERVICES 8050000 RISK MANAGEMENT 8060000 MOUNT LEMMON FIRE W000000 WASTEWATER MANAGEMENT 8780000 WASTEWATER GRANTS SOLID WASTE MANAGEMENT COUNTY FREE LIBRARY STADIUM DISTRICT CAPITAL PROJECTS 7260 PIMA HEALTH SYSTEM & SERVICES 7360 DEVELOPMENT SERVICES 8000 FLEET SERVICES 8010 GRAPHIC SERVICES W000 5010000 ENVIRONMENTAL QUALITY 6400 8050 Department RISK MANAGEMENT WASTEWATER MANAGEMENT 15-18 PIMA COUNTY DEBT POLICIES AND PRACTICES This section presents the types of debt, uses, restrictions, legal requirements, and other considerations related to the issuance of debt by Pima County. Individual long term debt schedules are included in the following Supplemental Information section - Long Term Debt Schedules. All of the following items except Line of Credit are considered long term debt. Line of Credit. The County maintains a revolving line of credit with its servicing bank, currently the Bank of America National Association, to address short term borrowing needs for cash flow purposes. There is a maximum line of credit of $30,000,000, and as of June 30, 2005, this entire amount was available. Advances on the line of credit are payable on demand. The County’s general taxing authority secures the credit line. General Obligation Bonds. General Obligation Bonds are considered to be a general debt of the County. According to the Arizona State Constitution, general obligation debt may not exceed 6 percent of the value of the County’s taxable property, as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value. The legal debt margin projected as of June 30, 2006 is specified in the Supplemental Information section - Long Term Debt Service Schedules. Chapter 3.06 of the Pima County Code, Bonding Disclosure, Accountability and Implementation (the last seven pages of this section), sets forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. General obligation bonding is to be used to make local infrastructure investments and capital improvements and is not to be used to fund operating activities. Neither is general obligation debt to be used for enterprise improvements. General obligation bond debt authorized by the voters is retired through an annual levy of a secondary property tax assessed against the value of all property in Pima County. Per Pima County Board of Supervisors Ordinance No. 1997-35 (Bond Improvement Plan), the term of the debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at a relatively constant level, at or below $1.00 per $100 of assessed valuation. A special bond election was held on May 18, 2004 approving additional general obligation bonds in the amount of $582,250,000. Per Pima County Board of Supervisors Ordinance No. 2004-18 (Bond Implementation Plan), the term of the debt is to be not longer than 15 years, and the secondary property tax rate required to pay off the debt is to be maintained at no higher than the rate in effect at the time, $0.8150 per $100 of assessed valuation, throughout this term. For fiscal year 2005/06, the secondary tax rate is reduced to $0.7150 per $100 of assessed valuation. Revenue Bonds. Sewer revenue bonds may be issued to provide financing for improvements to the County’s wastewater management system. Such bonds are a debt obligation of Wastewater Management enterprise operations. Operating revenues, comprised primarily of sewer fees and connection fees, are pledged to retire the debt. Before Wastewater can issue bonds, voters must authorize the Enterprise Fund to go into debt, but not to exceed a specified amount. The authorization must also specify the purpose for which the proceeds will be used. Board of Supervisors Resolution 1991-138 directs Wastewater Management to maintain a “bond coverage ratio” which is calculated as the product of total revenue minus operational expenses and divided by debt service costs. This resolution mandates that the “bond coverage ratio” must be at least 1.20. Through this resolution, the County establishes and maintains rates, fees and charges for service supplied by the wastewater system fully sufficient at all times to pay the reasonable operation and maintenance costs of the system, as well as 1.20 times debt service costs. Per Pima County Board of Supervisors Ordinance No. 1997-35, the schedule of bond sales is premised on annual increases in Wastewater Management user fees of approximately 5 percent and increases in connection fees of approximately 12 percent. User fees and connection fees increased by 5 percent and 11 percent respectively in fiscal year 1999/2000, by 5 percent and 11 percent in fiscal year 2000/01, by 3.8 15-19 percent and 12 percent in fiscal year 2001/02, by 5 percent and 12 percent in fiscal year 2002/03. Additional increases in connection fees of 12 percent became effective on June 1, 2003 and September 1, 2003. An increase of 4 percent in user fees and 6 percent in connection fees became effective July 1, 2004. Additional sewer revenue bonds in the amount of $150,000,000 were approved in the special bond election held on May 18, 2004. Per Pima County Board of Supervisors Ordinance No. 2004-18, user fees could increase as much as 8 percent and connection fees could increase as much as 12 percent as a result of the new issuance. On June 21, 2005 user fees were increased by 8% and connection fees were increased by 10%. Transportation revenue bonds, authorized in the November 1997 bond election, are repaid with Highway User Revenue Fund (HURF) revenues. No other Arizona county has used this mechanism to fund capital projects. It should be noted that the 1997 and 1999 state legislatures passed what is known as "HURF equity" legislation. This legislation changed the distribution formulas to account for, in part, unincorporated populations, netting Pima County a 28 percent increase in HURF receipts in fiscal year 1997/98, the first year the legislation took effect. This increase now enables the County to fund debt service with HURF revenues. Of the $54.5 million HURF revenue budgeted for fiscal year 2005/06, an estimated $19.8 million is attributable to "HURF equity" legislation. The debt service on transportation revenue bonds is budgeted at $16.8 million, honoring the County’s pledge to keep this debt service at or below the increment received as a result of the “HURF equity” legislation. Arizona Revised Statute § 11-378 requires what is referred to as "two times coverage," meaning that at the time of bond issuance (1998) Highway User Revenue Funds received in fiscal year 1997/98 ($33,445,603) had to be at least two times the amount of the first debt service payment for fiscal year 1998/99 ($6,151,333). An additional $51.2 million of transportation bonds were issued in fiscal year 2004/05. Aggregate debt service payments budgeted for fiscal year 2005/06 are within the two times coverage requirement. Special District Bonds. Pima County is authorized to create several different types of special taxing districts, each bound by separate statutory provisions. Special districts so created are: Regional Flood Control District. The Regional Flood Control District is coterminous with Pima County and can issue debt when voters authorize the district to levy a tax on the secondary valuation of real property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a specified amount. Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from the Debt Service Fund, with property tax revenues transferred from the district. Regional Flood Control District general obligation debt may not exceed five percent of the value of the district’s taxable property as of the latest assessment. Currently, the legal debt margin percentage is less than one percent. Library District. The Library District is coterminous with Pima County and can issue debt when voters authorize the District to levy a tax on the secondary valuation of real and personal property. The authorization must specify the purpose for which the proceeds will be used, not to exceed a certain amount. To date, the Library District has issued no debt. Stadium District. The Pima County Stadium District is coterminous with Pima County and can issue debt upon authorization of the Board of Directors to pledge District revenues to retire the debt. The Baseball Stadium was financed with proceeds of the sale of the Pima County Adult Detention Facility to First Trust of Arizona, National Association for $34,500,000 on February 1, 1997. Money for the bank’s purchase of the Adult Detention Facility came from the County’s issuance of $35,660,000 principal amount of bonds called “Certificates of Participation.” Also on February 1, 1997, the County entered into a Capital Lease of the Adult Detention Facilities with First Trust for $35,660,000 for a 15 year term. On September 1, 1999, Pima County amended this lease-purchase agreement for the Adult Detention Facility. The amendment lowered the debt service payments through fiscal year 2002/03, extended the lease term to 2014, and increased the County’s obligation under the lease 15-20 agreement by $290,000. A second amendment in 2003 extended the lower payments through fiscal year 2018. Improvement Districts. The Board of Supervisors may create specific improvement districts upon petition of property owners proposing the district. Each district is created to finance improvements to the district that benefit the specific property. Improvement District bonds may be issued to finance the improvements, and property owners are assessed their portion of the debt over a ten-year period or less. Other Districts. There are many other special taxing or assessment districts throughout the County; however, Pima County has limited, or no, involvement with their operations or their specific debt programs. These districts include, but are not limited to: fire districts, lighting districts, and irrigation districts. Public Authorities. Certain public authorities can be created by Pima County but are considered separate and autonomous from the County. Due to the autonomy of such authorities, any debt issued by the authorities is not considered debt of the County. An authority so created by Pima County is the Industrial Development Authority (IDA). The IDA has issued a wide variety and substantial number of bonds and notes for the purpose of economic development. The County considers the debt issued by the IDA no commitment debt. Lease Purchase Contracts. As a practical matter, a lease purchase contract is a financing mechanism with all the characteristics of debt. The payment of principal and interest is subject to annual appropriation out of operating monies and cannot utilize the secondary property tax. Authorization to enter into a lease purchase contract is based on the County’s own policies and procedures on entering into contracts. Loans Payable. Several federal and state agencies are authorized to provide below-market rate loans to government jurisdictions to assist in developing infrastructure that is required to comply with federal laws, or to provide bridge loans until other funds become available. Pima County has entered into four loan agreements to date with the state Water Infrastructure Finance Authority (WIFA). The Wastewater Management Enterprise Fund has entered into these loan agreements to provide funds for the defeasance of prior sewer revenue bonds and the construction and improvement of wastewater treatment facilities. The state of Arizona has created the Highway Extension/Expansion Loan Program (HELP), a financing mechanism established under the provisions of the National Highway System Designation Act of 1995. During fiscal year 2001/02, Pima County received HELP funding to expedite several projects that otherwise would have been delayed until federal grant money or the ability to pay-as-you go became available. All loans are on parity with the respective County departments’ bonds, as the debt service is paid from the same source. Notes Payable. It is the current practice of Pima County to facilitate the purchase of land parcels used in the construction of capital projects by issuing notes to landowners, thereby reducing the need for third-party financing. Issued notes have been of relatively short duration, usually less than three years. 15-21 CHAPTER 3.06 BONDING DISCLOSURE, ACCOUNTABILITY AND IMPLEMENTATION Sections: 3.06.010 Intent. 3.06.020 Bond implementation plan. 3.06.030 Advance publication of bond implementation plan. 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. 3.06.050 Conservation acquisition commission. 3.06.060 Monitoring and reporting on sold bonds. 3.06.070 Substantial modification of an adopted bond implementation plan. 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. 3.06.10 Intent. The board of supervisors is authorized by Arizona Revised Statutes §35-452 to call special elections for the purpose of seeking voter authorization to incur bonded indebtedness. The board of supervisors desires to provide voters with complete information on projects, along with their estimated costs, that will be constructed from proceeds of bonded indebtedness, as well as provide voters, to the maximum extent practicable, firm assurances that these projects will be constructed within the estimated costs and time tables established by the board of supervisors. Because it is not practicable to list on a ballot question all of the projects and estimated costs that would be constructed from the sale of authorized bonded indebtedness, the board of supervisors establishes this chapter setting forth requirements for presenting general obligation and revenue bond packages to the electorate for approval and for monitoring utilization of the proceeds from authorized bonds. (Ord. 1997-25 § 1 (part), 1997) 3.06.020 Bond implementation plan. Prior to the start of early voting for a special election called by the board of supervisors pursuant to ARS §35-452, the board of supervisors shall adopt by ordinance a "bond implementation plan," which shall be adopted for each bond election and question ordered by the board of supervisors pursuant to ARS §35-452. The title of the ordinance shall contain the date of the special bond election. After adoption, the ordinance shall govern the development or construction of all listed projects, including the approximate project cost and the proposed construction schedule, unless the ordinance is amended pursuant to Section 3.06.050. The ordinance shall contain the following information: A. A complete list of all projects to be constructed or acquired by proceeds from the sale of authorized bonds. The project list shall identify each project by name and location and provide a short narrative project description. 1. For capital construction projects, the following information shall also be provided for each project: 15-22 a. A project scope of work containing a description of the facility to be constructed including the size or capacity and whether construction is for a new facility or an expansion, rehabilitation or reconstruction of an existing facility. b. The purpose and specific benefits to be achieved by construction of the project. c. A construction schedule that identifies by major task (i.e. planning/design/right-ofway; construction; other) and by fiscal year the projected start and completion dates. d. The estimated future operating and maintenance costs, what jurisdiction or county department will be responsible for these costs, and whether ability to fund these costs should impact scheduling of the project. 2. For each land acquisition project related to open space, trails or historic/cultural preservation, the following information shall be provided: a. An estimate of the number of acres to be acquired and any special designation relating to the property such as recreational, open space planning, floodplain, or historic/cultural preservation. b. The desirable location of the property by section, township, and range, the assessor parcel number, and existing zoning of the property. c. The benefits to be achieved by the acquisition. d. The estimated future management and security costs, and identification of the management agency if other than the county. B. The total estimated cost of each project or acquisition, total estimated costs by major task, a discussion of how estimated costs were derived, and analysis of the potential for actual costs to increase or decrease from estimated costs. C. The source (federal or state aid, local governments, other county revenues, private sources) of any other revenues that may be obtained for the project or revenues that are required as cost sharing from other governmental entities or private parties, including an assessment of the certainty or uncertainty that other sources will be secured and options that would be available if the other sources are not secured. D. A detailed strategy for managing the sale of bonds, including discussion of the factors upon which the county will base decisions on the timing, size, and terms of bond sales. E. For general obligation bonds, discussion of commitments to manage the sale of bonds within limits on secondary property tax rates and analysis of how approval and sale of general obligation bonds could impact actual property taxes paid for debt service. F. For revenue bonds, a discussion of sources of revenues that will be used to service bond debt and whether fees will be raised, and by how much, if revenue bonds are approved and sold. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 §1 (part), 1997) 3.06.030 Advance publication of bond implementation plan. A bond implementation plan adopted pursuant to this chapter shall be published at least once in a newspaper of general circulation in the county prior to the start of early voting for the special bond election. The publication shall set forth the ordinance containing the bond implementation 15-23 plan adopted by the board of supervisors. Upon adoption, the board of supervisors shall also publish the bond implementation plan on the county's web site prior to the start of early voting for the special bond election. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.040 Pima County bond advisory committee: Capital planning, program and implementation review. A. The duties and responsibilities of the Pima County bond advisory committee as adopted by the board of supervisors on July 15, 2003, are expanded to include monitoring and review of implementation of the bond implementation plan. B. The Pima County bond advisory committee members shall be appointed to a term of six years. Upon resignation of any member, the appointing authority shall appoint another member to begin a new six-year term. C. The committee will meet as often as it deems necessary but in any event no less frequently than semi-annually. D. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the committee on the status of implementation of the bond implementation plan, with special attention paid to major issues impacting implementation of the bond improvement plan. E. The committee shall review and make recommendations to the board of supervisors on all proposed amendments to the bond implementation plan. F. The Committee shall review and approve the semiannual progress reports on the bond implementation plan prior to it being transmitted to the board of supervisors and published, as required by section 3.06.060. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.050 Conservation acquisition commission. A. The board of supervisors hereby establishes the conservation acquisition commission. B. The conservation acquisition commission shall have a total of eleven members, appointed as follows: 1. Five members, one appointed by each member of the board of supervisors; 2. Two members appointed by land conservation organizations active in Pima County; 3. One member appointed from the Pima County natural resources, parks and recreation commission; 4. One member appointed by the local board of realtors; 5. One member appointed by the ranching community; and 6. One member appointed by the county administrator. 15-24 C. Appointments to the commission are for a term of eight years. Upon the resignation of any member, the appointing authority shall appoint another member to begin a new eight-year term. D. The duties and responsibilities of the commission are as follows: 1. Oversee and monitor all open space bond acquisitions placed before the board of supervisors for consideration including, but not limited to, acquisitions funded by general obligation bonds. 2. Make recommendations to the board of supervisors and the Pima County bond advisory committee for priorities in the scheduling of open space acquisitions and periodic assessment and change in priorities as necessary. 3. Make recommendations to the board of supervisors and the Pima County bond advisory committee on any aspects of open space land management, including management of lands acquired for open space. 4. Make recommendations to the county administrator, and the Pima County bond advisory committee on any aspect relating to internal county management of the open space acquisition process. E. The commission will meet as often as it deems necessary but in any event no less frequently than quarterly. F. Under direction of the county administrator, county staff shall prepare progress reports and otherwise brief the commission on the status of implementation of the conservation bond program component of the bond implementation plan, with special attention paid to major issues impacting implementation of the conservation bond program. G. The commission shall review and make recommendations to the board of supervisors on all potential amendments to conservation bond program components of the bond implementation plan. H. The commission shall review and approve the semiannual progress reports on the conservation bond program component of the bond implementation plan prior to it being transmitted to the Pima County bond advisory committee as required by Section 3.06.040. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.060 Monitoring and reporting on sold bonds. The county administrator shall prepare semiannual reports on the progress of the bond implementation plan implementation which shall be transmitted to the board of supervisors for review. Upon transmittal to the board of supervisors on or before January 1 and July 1, semiannual progress reports shall also be posted on the county's web site. Progress reports shall be prepared and transmitted by the county administrator until a bond implementation plan is determined by the board of supervisors to have been completed. Each progress report shall contain the following information on the status of every project or program contained in the plan: A. The project implementation schedule status, including design, construction, acquisition, and completion. 15-25 B. Any estimated substantial variances from the project cost and revenue sources in the adopted bond implementation plan. C. Any major issues that may affect implementation of the bond implementation plan. D. Plans and options for addressing substantial modifications in costs or revenue sources or other major issues, including the potential need for substantial modifications in the bond implementation plan as provided for in Section 3.06.070. E. A fiscal status report, including discussion of bond sales completed and projected; interest rates and terms of completed sales; interest rates received on deposits of bond proceeds; updated projections on conditions in municipal bond markets; current debt service schedules and updated projections of secondary property tax rates for debt service; updated projections of secondary property tax rates with projected future sales of bonds; and analysis and projection of fiscal impacts of completed and projected sales of revenue bonds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.070 Substantial modification of an adopted bond implementation plan. A. A substantial modification in the implementation of an adopted bond implementation plan shall not be made except as provided in this section. B. For purposes of this section, "substantial modification" means any of the following: 1. An increase or decrease in total actual project costs by twenty-five percent or more. 2. An increase or decrease in actual bond costs by twenty-five percent or more. 3. An increase or decrease in actual other revenues by twenty-five percent or more. 4. A delay in a project construction or implementation schedule of twelve months or more. 5. A delay in the scheduled years of sale of bonds of twenty-four months or more caused by changes in municipal bond market conditions or county financial conditions and necessary to maintain commitments to capping the secondary property tax rate for debt service. 6. Any project that is not constructed. 7. Any project that is added to those to be constructed. 8. Any increase or decrease in the project scope that alters the disclosed project benefits. 9. All changes to a bond implementation plan necessitated by only a portion of the proposed bond questions being approved at the special election. C. Cost estimates may vary, up or down, as a project proceeds through planning, design, procurement, contract award, and construction, or through appraisals and negotiations for conservation acquisitions. Variations in cost estimates do not constitute "substantial modifications." "Substantial modifications" relating only to cash amounts may occur pursuant to official action by the board of supervisors, in open session, that establish actual costs through awards of construction contracts, contract amendments or change orders, or approval of a contract for acquisition. Such board actions shall be accompanied by notice that the action will require a bond ordinance amendment. 15-26 D. Any substantial modification in the implementation of an adopted bond implementation plan requires an specific amendment to the ordinance that adopted the plan. The ordinance amendment must be enacted by the board of supervisors at a public hearing for which at least fifteen days' prior notice was published in a newspaper of general circulation in the county. 1. Bond ordinance amendments shall be scheduled to coincide with transmittal of the semiannual bond progress reports as required by Section 3.06.060. 2. Recommendations for bond ordinance amendments shall be reviewed by the Pima County bond advisory committee, as required by Section 3.06.040, and for conservation acquisitions by the conservation acquisition commission, as required by Section 3.06.050. 3. Substantial modifications of costs, bond funding, or other funding ordinance amendments may be scheduled for the next regular transmission of the semiannual bond progress report, provided the modifications were previously approved by the board of supervisors. 4. All other substantial modifications require amendment of the bond ordinance prior to the substantial modification. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.080 Coordination with other capital planning of the county and region, and applicability to county bond projects within other jurisdictions. A bond implementation plan shall be integrated into a five year capital improvement plan to be adopted at the time the annual budget of the county is adopted. The county five-year capital improvement program shall be reported to the Metropolitan Planning Organization for all necessary coordination and integration into a regional capital plan. Any project contained within a bond implementation plan that is being implemented by a political subdivision other than the county shall conform with the requirements of this chapter. Specific program or project oversight for the purposes of conforming with this chapter shall remain with the county. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 3.06.090 Design, construction, and equipping of county bond projects by other jurisdictions. A. Pursuant to Pima County Code Section 3.06.080, bond projects authorized by the board of supervisors in a bond implementation plan for a special bond election to be designed, constructed, or equipped by another political subdivision using county general obligation bonds to fund a project in whole or part shall be funded by the county only pursuant to an intergovernmental agreement executed between Pima County and the implementing subdivision. Each such project shall be authorized and implemented with separate intergovernmental agreements. The intergovernmental agreement shall authorize the jurisdiction to design, construct, or equip the project, subject to compliance with the terms and mutual responsibilities of the parties agreed upon in the intergovernmental agreement. B. Unless waived by the board of supervisors as being in the best interests of the county and warranted by the circumstances of the bond funded project at issue, the intergovernmental agreement shall include, but not be limited to, the following responsibilities of the implementing subdivision: 15-27 1. That the implementing political subdivision shall operate and maintain the improvements constructed by county bond funds for a period of not less than twenty-five (25) years. 2. That the implementing political subdivision shall not charge a fee for use of the constructed improvement that is more than a fee charged by the county for a similar purpose. 3. That the implementing political subdivision agrees to insure the improvements constructed with county bond funds and will replace same them if they are damaged or destroyed. 4. That the implementing political subdivision agrees to make the improvements available to all residents of Pima County without restriction or preference to jurisdiction of residence. 5. That the implementing political subdivision agrees to comply with all provisions of Chapter 3.06 (Bonding Disclosure, Accountability, and Implementation) of the Pima County Code and will provide all reports to the county in a format and schedule agreed upon by the parties. 6. That the county will only transfer county general obligation bond proceeds to the implementing jurisdiction upon request from the implementing jurisdiction, with full documentation. G. That the implementing political subdivision agrees to a provision requiring compliance with federal arbitrage regulations. H. That the implementing jurisdiction, by action of its governing body at a public hearing, shall notify the county of events that would require an amendment of the bond implementation plan ordinance and formally request the board of supervisors to hold a public hearing on the necessary ordinance amendment. I. That the intergovernmental agreement shall establish the amount of county bond funds to be allocated to a specific project, establish the stated amount as a maximum of county bond monies to be allocated to the project, and commit the implementing political subdivision to pay for any and all costs in excess of county bond funds. (Ord. 2004-16 § 1 (part), 2004; Ord. 1997-25 § 1 (part), 1997) 15-28 15-29 15-30 15-31 15-32 15-33 15-34 15-35 15-36 15-37 15-38 LONG TERM DEBT GENERAL OBLIGATION BONDS Payment Source Payments for principal and interest on general obligation bonds are made from property tax revenues of the Debt Service Fund. Debt Service Requirements The debt service requirements on general obligation bonds are summarized as follows: 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 TOTALS PRINCIPAL INTEREST TOTAL $35,960,000 32,335,000 25,005,000 20,260,000 19,790,000 17,190,000 17,525,000 17,885,000 15,935,000 13,265,000 13,270,000 13,500,000 9,850,000 10,330,000 5,170,000 $12,107,431 10,027,760 8,538,905 7,416,755 6,562,705 5,615,725 4,846,125 4,064,425 3,273,225 2,568,825 1,987,706 1,433,025 858,425 515,575 180,950 $48,067,431 42,362,760 33,543,905 27,676,755 26,352,705 22,805,725 22,371,125 21,949,425 19,208,225 15,833,825 15,257,706 14,933,025 10,708,425 10,845,575 5,350,950 $267,270,000 $69,997,562 $337,267,562 Legal Debt Margin Under the Arizona Constitution, general obligation debt may not exceed six percent of the value of the County’s taxable property as of the latest assessment. However, with voter approval, debt may be incurred up to 15 percent of the value of taxable property. Legal debt margin projected at June 30, 2006 is as follows: Secondary Net Assessed Valuation Debt Limit General Obligation Bonds Outstanding Assets Available for Principal Debt Applicable to Limit Legal Debt Margin Available Legal Debt Margin Percentage: General Obligation Bonds Outstanding Secondary Net Assessed Valuation 15-39 6% Limitation $6,050,950,040 363,057,002 (267,270,000) 2,425,825 (264,844,175) $98,212,827 15% Limitation $6,050,950,040 907,642,506 (267,270,000) 2,425,825 (264,844,175) $642,798,331 $ 267,270,000 = 4.42% $ 6,050,950,040 LONG TERM DEBT Regional Flood Control District General Obligation Bonds Payment Source Payments for principal and interest on general obligation bonds of the Regional Flood Control District are made from property tax revenues of the Debt Service Fund of the district. Debt Service Requirements The debt service requirements on general obligation bonds of the Regional Flood Control District are summarized as follows: 2006 2007 2008 2009 TOTALS PRINCIPAL INTEREST TOTAL $780,000 760,000 745,000 725,000 $122,595 91,395 60,995 30,450 $902,595 851,395 805,995 755,450 $3,010,000 $305,435 $3,315,435 Legal Debt Margin Under Arizona Revised Statute § 48-3619, Regional Flood Control general obligation debt may not exceed five percent of the value of the Regional Flood Control District’s taxable property as of the latest assessment. Legal debt margin projected at June 30, 2006 is as follows: Secondary Net Assessed Valuation Debt Limit Flood Control GO Bonds Outstanding Legal Debt Margin Available Legal Debt Margin Percentage: Flood Control GO Bonds Outstanding Secondary Net Assessed Valuation 15-40 5% Limitation $5,323,432,911 266,171,646 (3,010,000) $263,161,646 $ 3,010,000 = 0.06% $ 5,323,432,911 LONG TERM DEBT Transportation Bonds Payment Source Payments for principal and interest on transportation bonds are made from Highway User Revenue Funds. Debt Service Requirements The debt service requirements on transportation bonds are summarized as follows: 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 TOTALS PRINCIPAL INTEREST TOTAL $10,710,000 11,435,000 11,745,000 11,465,000 11,935,000 12,450,000 13,000,000 6,615,000 6,895,000 7,195,000 7,520,000 7,870,000 8,230,000 5,120,000 5,360,000 $6,057,639 5,256,551 4,752,525 4,276,413 3,820,544 3,301,763 2,757,600 2,212,663 1,948,062 1,672,263 1,384,462 1,031,300 708,525 366,800 187,600 $16,767,639 16,691,551 16,497,525 15,741,413 15,755,544 15,751,763 15,757,600 8,827,663 8,843,062 8,867,263 8,904,462 8,901,300 8,938,525 5,486,800 5,547,600 $137,545,000 $39,734,710 $177,279,710 Legal Debt Margin Arizona Revised Statute § 11-378 presently requires that in order for the County to issue bonds payable from Street and Highway Revenues, the County must have received Street and Highway Revenues in the year preceding the issuance of the additional bonds in an amount equal to at least one and one-half times the highest annual principal and interest requirements thereafter to come due on all such bonds to be outstanding following the issuance of the additional bonds, provided that if the Street and Highway Revenues received in the preceding year do not equal at least two times the highest annual principal and interest requirements, the proposed bonds must bear a rating at the time of issuance of “A” or better by at least one nationally recognized credit rating service, taking into account any credit enhancement facility in effect with respect to such bonds. Series 1998 Series 2002 Series 2003 Series 2005 PRIOR FISCAL YEAR __HURF REVENUE__ $33,445,603 $49,398,596 $47,074,605 $52,587,700 15-41 HIGHEST FUTURE DEBT __SERVICE PAYMENT__ $6,151,333 $11,904,825 $14,608,613 $16,767,639 LONG TERM DEBT Sewer Revenue Bonds Payment Source Payments for principal and interest on sewer revenue bonds are made from user charges received in the Wastewater Management Enterprise Fund. Debt Service Requirements The debt service requirements on sewer revenue bonds are summarized as follows: 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 TOTALS PRINCIPAL INTEREST TOTAL $4,550,000 5,570,000 5,800,000 6,025,000 5,280,000 5,515,000 6,510,000 5,910,000 6,845,000 8,070,000 $2,760,058 2,573,045 2,339,501 2,098,077 1,816,077 1,587,776 1,328,539 1,016,969 723,319 383,388 $7,310,058 8,143,045 8,139,501 8,123,077 7,096,077 7,102,776 7,838,539 6,926,969 7,568,319 8,453,388 $60,075,000 $16,626,749 $76,701,749 Legal Debt Margin There is no legal debt margin for sewer revenue bonds. 15-42 LONG TERM DEBT Special Assessment Bonds Payment Source Special assessment bonds are secured by pledges of revenues from improvement districts which were established in order to finance specific construction projects which benefit a limited geographical area. While there is no legal obligation for the County to further secure the special assessment bonds of the districts, the County has made a moral commitment to take steps necessary to prevent default. Payments for principal and interest on special assessment bonds are made from assessments received in the Debt Service Fund. Debt Service Requirements The debt service requirements on special assessment bonds are summarized below. 2006 2007 2008 2009 2010 2011 TOTALS PRINCIPAL INTEREST TOTAL $224,002 182,171 182,171 182,171 182,171 182,171 $66,799 53,285 41,444 29,603 17,762 5,921 $290,801 235,456 223,615 211,774 199,933 188,092 $1,134,857 $214,814 $1,349,671 Legal Debt Margin There is no legal debt margin for special assessment bonds. 15-43 LONG TERM DEBT Loans Payable Payment Source Payments for principal and interest on loans payable are made from user charges received in the Wastewater Enterprise Fund. Debt Service Requirements The debt service requirements on loans payable are summarized as follows: 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 TOTALS PRINCIPAL INTEREST TOTAL $5,502,956 5,640,513 5,871,287 6,230,118 7,515,118 7,798,740 6,841,128 5,933,979 6,170,568 6,385,211 6,639,123 1,036,084 1,070,379 1,105,808 1,142,411 1,180,224 1,219,289 1,259,648 1,301,342 $2,875,031 2,672,464 2,468,255 2,255,652 2,029,795 1,756,689 1,473,249 1,223,618 1,007,508 782,757 550,182 308,267 274,038 238,609 202,006 164,193 125,128 84,769 43,074 $8,377,987 8,312,977 8,339,542 8,485,770 9,544,913 9,555,429 8,314,377 7,157,597 7,178,076 7,167,968 7,189,305 1,344,351 1,344,417 1,344,417 1,344,417 1,344,417 1,344,417 1,344,417 1,344,416 $79,843,926 $20,535,284 $100,379,210 Legal Debt Margin There is no legal debt margin for loans payable. 15-44 LONG TERM DEBT Transportation Highway Extension/Expansion Loan Program (HELP) Loans Payment Source HELP loans were established by the state of Arizona under the provisions of the National Highway System Designation Act of 1995. Pima County uses this program to seek funding to expedite projects that would otherwise be delayed until federal grant money becomes available or the County has the capability to pay-as-you go. Payments for fiscal year 2005/2006 will be funded by an operating transfer from Transportation Special Revenue Fund. Debt Service Requirements The debt service requirements on Transportation HELP loans payable are summarized as follows: PRINCIPAL INTEREST TOTAL 2006 2007 $1,040,000 902,772 $54,269 21,536 $1,094,269 924,308 TOTALS $1,942,772 $75,805 $2,018,577 15-45 LONG TERM DEBT Reconciliation of Long Term Debt to Budgeted Debt Service Expenditures Long Term Debt: General Obligation Bonds (GOB) Flood Control GOB Transportation Revenue Bonds Transportation HELP Loans Special Assessment Bonds Total Long Term Debt Additional budgeted GOB principal and interest Additional budgeted Transportation revenue bond interest Additional budgeted interest for Transportation HELP loan Fiscal and Other Charges $48,067,431 902,595 16,767,639 1,094,269 290,801 $67,122,735 306,454 124,473 170,000 15,000 Total Budgeted Debt Service Expenditures $67,738,662 15-46 LONG TERM DEBT Stadium District Debt Payment Source Payments for principal and interest on Stadium District debt are made from stadium revenues, Transient Lodging Excise Tax proceeds, Recreational Vehicle Space Surcharge proceeds, and Rental Car Tax proceeds. Debt Service Requirements The debt service requirements on Stadium District debt are summarized as follows: 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 TOTALS PRINCIPAL INTEREST TOTAL $1,750,000 1,785,000 1,870,000 1,965,000 2,025,000 2,125,000 2,230,000 2,780,000 2,482,000 2,605,000 2,710,000 2,820,000 2,935,000 $1,292,160 1,230,035 1,138,660 1,062,435 982,335 878,585 774,385 646,860 510,950 399,390 293,090 181,080 61,635 $3,042,160 3,015,035 3,008,660 3,027,435 3,007,335 3,003,585 3,004,385 3,426,860 2,992,950 3,004,390 3,003,090 3,001,080 2,996,635 $30,082,000 $9,451,600 $39,533,600 Note: This table does not include $5,600 of fiscal charges which will be paid in each fiscal year. 15-47 VALUATION OF PROPERTY FOR TAXING PURPOSES IN ARIZONA The primary revenue source for Pima County is the property tax. Property tax is paid in accordance with the value of real and personal property. There are a number of County functions that are paid for by property taxes. The primary tax goes to the General Fund and is used for continuing maintenance and operation of the County. The secondary tax is used to pay for capital expenditures and some “budget override” amounts approved by the voters. These two levies are supported by two different property values. The primary tax is supported by the limited value and the secondary tax is supported by the full cash value. The value on which the amount of the tax is based is the net value of the property. The net value is set by multiplying the full and limited value of the property by an assessment ratio and subtracting any constitutionally defined exemptions. The full cash value 1 of each parcel of property is set by the Assessor or the Arizona Department of Revenue in accordance with standards and procedures established by the Arizona Department of Revenue and the legislature. The value of railroads, mines, utilities, and some other types of personal property are valued by the Arizona Department of Revenue. The “market standard” is used by Arizona for the establishment of the full cash value of a property. In other words, the value of a property must come close to the selling price of a similar property which has been sold in an arms length transaction without stress or duress on the part of the seller or buyer. The limited value 2 of a property is determined by one of two formulas. The limited value will change by the formula that produces the largest increase in value of the two formulas. One formula increases the value 10 percent from the previous year’s limited value, while the other formula produces a change in the value that is 25 percent of the difference between the previous year’s limited value and the current year’s full cash value. The limited value can never be greater than the full cash value. The assessment ratios 3 are defined by the Arizona Legislature. They are assigned to a property in accordance with its use. There are nine basic classes of property all having different assessment ratios. The same assessment ratio is applied to both the full cash value and the limited value to determine the assessed value for the secondary 4 and primary 5 taxes. The Arizona Constitution stipulates that certain types of property will not be fully taxed or will not be taxed at all. Properties owned by government or nonprofit organizations are not taxed, as long as they are not used in commerce. Widows, widowers, disabled individuals, and certain veterans are given partial exemptions from property tax. The amount of the exemption is determined by the full cash value of the property and the person’s income. All property in the County has a full cash assessed value and a limited assessed value. The Assessor identifies the amount that is exempt. The largest amount of exempt properties in the County is vacant lands which are owned by state and federal agencies. Although these agencies do not pay property taxes, some agencies do pay “in lieu” taxes to compensate those jurisdictions in which the property is located for minimal services provided to the property. The secondary value of the exemption is subtracted from the total secondary assessed value to derive the net secondary assessed value. The same is done to the primary value to derive the net primary assessed value. For the current year, the County’s secondary net assessed value increased 7.7 percent over the previous year. This increase was due to both new construction and value increases which came with an expanding economy. The primary net assessed value increased 8.1 percent. Endnotes 1 See Full Cash Values By Class: 2001-2005. 2 See Limited Values By Class: 2001-2005. 3 See Assessment Ratios By Class: 2001-2005. 4 See Secondary Net Assessed Values By Class: 2001-2005. 5 See Primary Net Assessed Values By Class: 2001-2005. 15-48 COMPONENTS OF ARIZONA'S PROPERTY TAX SYSTEM Market Forces: - Population - Wealth - Employment - Inflation - Interest Rates - Obsolescence Process appeals and defend values Property: - Real Property: Land, Improvements - Personal Property: Equipment, Motor Homes Characteristics Change: - Land Subdivision - New Construction / Demolition - Appreciation / (Depreciation) Personal Property can be "secured" to real property. Taxes will be billed on the same bill. Publish value of property Value property: - Cost method - Market method - Income method PRIOR LIMITED VALUE FULL CASH VALUE STATUTORY FORMULA Limits rapid increases in Limited Value which changes slowly until Limited Value = Full Cash Value LIMITED VALUE EXEMPTION QUALIFICATION - Institutional: Government, churches, etc. - Personal: Widows, veterans, disabled, etc. SECONDARY NET ASSESSED VALUE (Full Cash Value x Assessment Ratio) Exemption ASSESSMENT RATIOS (fy 05/06) Mines*, Utilities*, and Commercial: Real and Personal Property 25% Vacant Land and Agriculture 16% Residential: Owner Occupied 10% Residential: Renter Occupied 10% Railroads (varies)* 21% Historic Owner Occupied Residence 5% Historic Commercial (Un-imprv Part) 25% Hist. Rent. Res. & Comm. (Imprv Part) 10% Private Improvements on Gov. Prop. 1% LIMITED NET ASSESSED VALUE (Limited Value x Assessment Ratio) - Exemption * classes of property valued by A.D.O.R. SECONDARY TAX RATE (Amount needed / Σ Secondary Net Assessed Values) Set for each secondary fund Add estimate of the Value of the Unsecured Personal Property Levy amount needed to fund each Fund SECONDARY TAX (Secondary Tax Rate x Secondary Net Assessed Value) for each secondary fund PRIMARY TAX RATE (Levy / Σ Primary Net Assessed Values) PRIMARY TAX (Tax Rate x Primary Net Assessed Value) TAX BILLS Real Property & All Personal Property Paid in two halves: Due October 1 and March 1 15-49 15-50 6.64% n/a 0.00% 0.00% 0.53% 0.10% 38,196,336,713 n/a 1,746,439 446,615 201,342,626 38,927,591 3,828,571,828 10.02% 21,644,959,183 56.67% 5,650,843,999 14.79% 0.05% % of Total 3.79% 0.06% 7.63% n/a 0.00% 0.00% 0.51% 0.10% 9.95% 41,109,997,205 n/a 1,776,305 640,494 211,046,489 41,805,045 4,090,912,238 23,664,684,767 57.56% 5,918,712,744 14.40% 23,950,376 5,894,762,368 14.34% 7,180,419,123 17.47% 1,556,456,040 Amount 5,623,963,083 13.68% 2002 % of Total 3.82% 0.06% 8.06% n/a 0.00% 0.00% 0.59% 0.11% 44,423,164,956 n/a 2,061,613 1,322,486 261,812,512 47,824,412 4,527,003,155 10.19% 25,875,787,513 58.25% 6,330,662,747 14.25% 27,368,011 6,303,294,736 14.19% 7,376,690,518 16.61% 1,695,593,877 Amount 5,681,096,641 12.79% 2003 Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. Percent Change From Previous Year All Property IX. Possessory Interests VIII. Historic Rental Residential VII. Historic Commercial VI. Historic Owner Occupied Residential V. Railroads IV. Residential, Renter Occupied III. Residential, Owner Occupied All Class II Property 18,539,632 5,632,304,367 14.75% II. R. Vacant Land / Agricultural R.E. II. P. Vacant Land / Agricultural P.P. 6,829,498,432 17.88% All Class I Property 3.71% 1,416,087,652 Amount 5,413,410,780 14.17% % of Total I. 11-12. Commercial & Telecommunications P.P. I. 1-11,13 Commercial, Mines & Utilities Legislative Class 2001 % of Total 3.55% 0.05% 0.01% 0.00% 0.00% 0.58% 0.09% 9.10% 48,467,704,828 6,832,222 1,885,735 1,482,314 280,010,199 44,043,338 4,859,819,622 10.03% 29,140,441,666 60.12% 6,590,340,133 13.60% 25,069,720 6,565,270,413 13.55% 7,549,681,821 15.58% 1,718,637,105 Amount 5,831,044,716 12.03% 2004 FULL CASH VALUE BY CLASS FOR TAX YEARS 2001-2005 % of 3.37% 0.05% 7.98% n/a 0.00% 0.01% 0.73% 0.09% 52,335,110,942 n/a 1,764,736 3,624,325 383,791,820 48,322,833 5,592,245,273 10.69% 31,774,365,704 60.71% 6,772,194,081 12.94% 27,031,454 6,745,162,627 12.89% 7,758,802,170 14.83% 1,764,108,957 Total Amount 5,994,693,213 11.45% 2005 15-51 2001 3.90% 0.06% 7.11% n/a 0.00% 0.00% 0.50% 0.10% 9.84% 6.76% n/a 1,555,227 443,773 200,635,036 40,051,613 3,928,648,401 23,353,931,152 58.52% 5,436,419,906 13.62% 24,130,738 5,412,289,168 13.56% 6,947,105,968 17.41% 1,554,987,632 $39,908,791,076 n/a 0.00% 0.00% 0.52% 0.10% 9.96% % of Total 5,392,118,336 13.51% $37,257,921,463 n/a 1,571,782 422,658 192,907,031 37,254,422 3,710,340,379 21,419,220,628 57.49% 5,279,146,892 14.17% 0.05% 2002 Amount 2003 % of Total 3.95% 0.06% 7.56% n/a 0.00% 0.00% 0.57% 0.10% 9.92% $42,927,736,944 n/a 1,860,881 911,027 244,141,200 44,662,755 4,258,343,717 25,499,721,235 59.40% 5,774,160,562 13.45% 27,536,277 5,746,624,285 13.39% 7,103,935,567 16.55% 1,693,654,077 5,410,281,490 12.60% Amount Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. Percent Change From Previous Year All Property IX. Possessory Interests VIII. Historic Rental Residential VII. Historic Commercial VI. Historic Owner Occupied Residential V. Railroads IV. Residential, Renter Occupied III. Residential, Owner Occupied All Class II Property 18,522,149 5,260,624,743 14.12% II. R. Vacant Land / Agricultural R.E. II. P. Vacant Land / Agricultural P.P. 6,617,057,671 17.76% All Class I Property 3.80% 1,414,213,175 I. 11-12. Commercial & Telecommunications P.P. % of Total 5,202,844,496 13.96% Amount I. 8-11, 13. Commercial, Mines & Utilities R. P. Legislative Class % of Total 3.70% 0.05% 0.01% 0.00% 0.00% 0.56% 0.08% 9.84% 8.91% $46,754,008,894 6,853,705 1,723,628 1,090,101 260,703,135 38,620,427 4,602,322,299 28,413,619,617 60.77% 6,039,572,018 12.92% 25,276,104 6,014,295,914 12.86% 7,389,503,964 15.81% 1,728,331,100 5,661,172,864 12.11% Amount 2004 LIMITED VALUES BY CLASS FOR TAX YEARS 2001-2005 2005 % of Total 3.48% 0.05% 8.29% n/a 0.00% 0.01% 0.72% 0.09% $50,631,267,214 n/a 1,551,843 3,123,821 362,391,142 44,836,516 5,227,374,538 10.32% 31,190,803,007 61.60% 6,183,371,357 12.21% 27,016,510 6,156,354,847 12.16% 7,617,814,990 15.05% 1,763,660,346 5,854,154,644 11.56% Amount ASSESSMENT RATIOS BY CLASS FOR TAX YEARS 2001-2005 Legislative Class 2001 2002 2003 2004 2005 I. 1-13 Commercial, Mines & Utilities R.P. & P.P. 25.00% 25.00% 25.00% 25.00% 25.00% II. Vacant Land/Agricultural R.P & P.P. 16.00% 16.00% 16.00% 16.00% 16.00% III. Residential, Owner Occupied 10.00% 10.00% 10.00% 10.00% 10.00% IV. Residential, Renter Occupied 10.00% 10.00% 10.00% 10.00% 10.00% V. Railroads 21.00% 20.00% 20.00% 21.00% 21.00% VI. Historic Owner Occupied Residential (Note 1) 5.00% 5.00% 5.00% 5.00% 5.00% VII. Historic Commercial (Note 2) 1.00% 1.00% 1.00% 1.00% 1.00% VIII. Historic Rental Residential 1.00% 1.00% 1.00% 1.00% 1.00% IX. Possessory Interests 1.00% 1.00% 1.00% 1.00% 1.00% Weighted Average Assessment Ratio of Secondary 13.42% 13.33% 13.31% 13.10% 12.94% Weighted Average Assessment Ratio of Primary 13.36% 13.27% 13.24% 13.09% 12.93% Note 1. Legislative Class VI also includes property in foreign trade zones, military reuse zones, enterprise zones, and property used in the manufacture of environmental technology and in environment remediation Note 2. The 1 percent assessment ratio applies to the value of recent renovations and improvements and applies for 10 years after the improvements are made. The remainder of the value is at the rate for the class as determined by the use of the property. 15-52 15-53 2001 % of Total 6.81% 6.97% 6.69% 0.06% 6.63% 7.66% n/a 0.00% 0.00% 0.22% 0.17% 8.45% 6.03% n/a 177,371 160,123 10,529,637 8,423,458 408,735,261 2,347,473,853 48.55% 323,325,475 2,758,597 320,566,878 1,736,736,041 35.92% 336,870,974 $4,835,561,219 n/a 0.00% 0.00% 0.22% 0.19% 8.53% % of Total 1,399,865,067 28.95% $4,491,395,307 n/a 174,385 91,647 10,045,624 8,174,795 382,906,684 2002 Amount 2003 % of Total 7.93% 6.63% 0.08% 6.55% 7.98% n/a 0.00% 0.01% 0.25% 0.18% 8.66% $5,221,270,997 n/a 206,162 330,622 13,044,386 9,564,876 452,292,430 2,567,153,305 49.17% 345,835,641 4,016,095 341,819,546 1,832,843,575 35.10% 414,095,241 1,418,748,334 27.17% Amount Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. Percent Change From Previous Year All Property IX. Possessory Interests VIII. Historic Rental Residential VII. Historic Commercial VI. Historic Owner Occupied Residential V. Railroads IV. Residential, Renter Occupied 2,146,342,529 47.79% 6.43% 288,787,547 All Class II Property III. Residential, Owner Occupied 0.05% 2,166,908 II. P. Vacant Land / Agricultural P.P. 6.38% 286,620,639 1,654,872,096 36.84% 306,077,320 1,348,794,776 30.03% Amount II. R. Vacant Land / Agricultural R.E. All Class I Property I. 11-12. Commercial & Telecommunications P.P. I. 8-11, 13. Commercial, Mines & Utilities R. P. Legislative Class % of Total 7.35% 6.52% 0.06% 6.46% 0.00% 0.00% 0.01% 0.25% 0.17% 8.63% 7.64% $5,620,156,274 68,323 188,575 370,579 13,929,007 9,249,102 484,955,731 2,877,594,368 51.20% 366,651,466 3,400,515 363,250,951 1,867,149,123 33.22% 413,203,951 1,453,945,172 25.87% Amount 2004 SECONDARY NET ASSESSED VALUE BY CLASS FOR TAX YEARS 2001-2005 2005 % of Total 6.98% 6.46% 0.06% 6.40% 7.67% n/a 0.00% 0.01% 0.35% 0.17% 9.18% $6,050,950,040 n/a 165,666 375,773 21,284,455 10,147,793 555,380,099 3,154,764,574 52.14% 390,965,401 3,616,738 387,348,663 1,917,866,279 31.69% 422,402,374 1,495,463,905 24.71% Amount 15-54 7.01% 6.08% n/a 0.00% $4,361,492,992 n/a 156,919 0.00% 0.22% 0.18% 8.51% % of Total 7.21% 5.64% 0.06% 5.58% 7.06% n/a 0.00% 0.00% 0.21% 0.17% 8.41% $4,669,335,684 n/a 155,261 110,946 10,009,278 8,072,773 392,592,468 2,316,475,976 49.61% 263,270,254 2,788,200 260,482,054 1,678,648,728 35.95% 336,503,870 Amount 1,342,144,858 28.74% 2002 % of Total 8.23% 5.60% 0.08% 5.52% 7.56% n/a 0.00% 0.00% 0.24% 0.18% 8.47% $5,022,474,214 n/a 186,089 227,790 12,161,790 8,932,551 425,444,257 2,529,622,089 50.37% 281,242,846 4,043,019 277,199,827 1,764,656,802 35.14% 413,589,302 Amount 1,351,067,500 26.90% 2003 Sources: Pima County Clerk of the Board of Supervisors' "Abstract by Legislative Class," for all years. Percent Change From Previous Year All Property IX. Possessory Interests VIII. Historic Rental Residential 87,140 9,624,461 VI. Historic Owner Occupied Residential VII. Historic Commercial 7,823,426 371,081,930 V. Railroads IV. Residential, Renter Occupied 2,123,851,784 48.70% 5.66% 246,938,328 All Class II Property III. Residential, Owner Occupied 0.05% 2,166,166 II. P. Vacant Land / Agricultural P.P. 5.61% 244,772,162 1,601,929,004 36.73% 305,608,698 Amount 1,296,320,306 29.72% % of Total II. R. Vacant Land / Agricultural R.E. All Class I Property I. 11-12. Commercial & Telecommunications P.P. Legislative Class I. 8-11, 13. Commercial, Mines & Utilities R. P. 2001 % of Total 7.61% 5.59% 0.06% 5.52% 0.00% 0.00% 0.01% 0.24% 0.15% 8.48% 7.77% $5,412,550,080 68,536 172,365 272,526 12,971,322 8,110,288 459,238,565 2,805,801,628 51.84% 302,323,123 3,432,956 298,890,167 1,823,591,727 33.69% 411,943,870 Amount 1,411,647,857 26.08% 2004 PRIMARY NET ASSESSED VALUE FOR TAX YEARS 2001-2005 7.22% 5.52% 0.06% 5.46% 8.07% n/a 0.00% 0.01% 0.31% 0.16% 8.87% $5,849,548,818 n/a 146,766 299,793 18,057,463 9,415,670 519,000,732 3,096,602,265 52.94% 323,147,335 3,614,344 319,532,991 1,882,878,794 32.19% 422,290,221 Amount% of Total 1,460,588,573 24.97% 2005 15-55 -427 -704 -752 -794 -992 -1,671 -748 -1,066 -594 -1,115 Board Ordered Changes to Levy 260,143 240,712 227,725 213,848 200,933 178,879 167,940 150,943 147,192 142,650 Adjusted Levy (2) (1) 250,929 231,619 218,192 204,424 192,409 172,330 160,593 145,204 140,805 136,440 Amount 96.3% 95.9% 95.5% 95.2% 95.3% 95.4% 95.2% 95.5% 95.3% 94.9% Percent of Original Levy 250,929 240,735 227,273 213,542 200,981 179,475 167,225 150,543 146,632 141,432 Amount Amounts collected are on a cash basis rather than the modified accrual basis used in the financial statements. 96.5% 100.0% 99.8% 99.9% 100.0% 100.3% 99.6% 99.7% 99.6% 99.1% Percent of Adjusted Levy Collected thru June 30, 2004(2) Unsecured personal property taxes are not included in this schedule, because the dates of the monthly property tax rolls vary each year. On average, 93 percent of the unsecured property taxes are collected within 90 days after the due date. Source: Pima County Comprehensive Annual Financial Report, June 30, 2004. 260,570 2003-04 201,925 1999-00 241,416 180,550 1998-99 2002-03 168,688 1997-98 228,477 152,009 1996-97 2001-02 147,786 1995-96 214,642 143,765 1994-95 2000-01 Original Real Property Tax Levy Fiscal Year Collected thru June 30th End of Tax Fiscal Year(2) (in thousands) PROPERTY TAX LEVIES AND COLLECTIONS - 10 YEAR HISTORY(1) 15-56 4.5387 4.6388 4.7017 5.0581 5.0565 5.0158 4.9328 4.9311 4.9297 4.8290 Fiscal Year 1996/97 1997/98 1998/99 1999/00 2000/01 2001/02 2002/03 2003/04 2004/05 2005/06 0.3746 0.3546 0.3546 0.3546 0.3546 0.3046 0.3046 0.3246 0.3296 0.3596 0.2575 0.2124 0.2124 0.2124 0.2124 0.2024 0.2024 0.2224 0.2224 0.2224 County Free Library 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 0.0000 State of Arizona 0.4358 0.4560 0.4717 0.4889 0.4974 0.5123 0.5217 0.5300 0.5300 0.5300 Education Assistance 1.3114 1.3428 1.4884 1.5333 1.5470 1.5574 1.3696 1.1922 1.1836 1.2433 Junior College District 1.2364 1.1847 1.1569 1.1202 1.1202 1.1270 1.0238 0.9601 0.9916 1.1489 City of Tucson 0.2383 0.2383 0.2513 0.2706 0.2828 0.2918 0.2937 0.2937 0.2937 0.2937 City of South Tucson (2) 0.1200 0.1200 0.1200 0.1300 0.1300 0.1300 0.1400 0.1400 0.1400 0.1400 Central AZ Water Conservation District(3) Some rates apply to limited areas or base measures. The Flood Control District Tax Levy applies only to real property. (3) Under the Central Arizona Water Conservation District is a Ground Water Replenishment District with a per Acre Foot Water Fee of $177.00 in fiscal year 1998/99, $178.00 in 1999/00, $187.00 in 2000/01, $188.00 in 2001/02, $198.00 in 2002/03, $199.00 in 2003/04, 208.00 in 2004/05, and 226.00 In 2005/06. (1) Pima County Pima Flood Control District(2) (Per $100 Net Assessed Value) PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS - 10 YEAR HISTORY(1) PIMA COUNTY POPULATION - CITIES & TOWNS, AND UNINCORPORATED AREAS: 1991 - 2004 1 Year Incorporated Towns & Cities Annual Population % Change Unincorporated Pima County Annual Population % Change Total Pima County Population Annual % Change 1991 425,325 2.10% 248,750 0.88% 674,075 1.64% 1992 434,473 2.15% 251,953 1.29% 686,426 1.83% 1993 443,386 2.05% 258,929 2.77% 702,315 2.31% 1994 456,369 2.93% 266,830 3.05% 723,199 2.97% 1995 474,221 3.91% 269,783 1.11% 744,004 2.88% 1996 484,736 2.22% 282,408 4.68% 767,144 3.11% 1997 496,388 2.40% 288,396 2.12% 784,784 2.30% 1998 512,372 3.22% 290,129 0.60% 802,501 2.26% 1999 523,879 2.25% 300,973 3.74% 824,852 2.79% 2000 541,992 3.46% 306,393 1.80% 848,385 2.85% 2001 556,695 2.71% 313,915 2.46% 870,610 2.62% 2002 569,880 2.37% 320,665 2.15% 890,545 2.29% 2003 585,525 2.75% 325,425 1.48% 910,950 2.29% 2004 598,700 2.25% 332,510 2.18% 931,210 2.22% 1 Source: Pima Association of Governments; Draft Population Estimates & Projections, March 15, 2004 & Arizona Department of Economic Security, Arizona Demographics, DES Official Population Estimates. Note: All population numbers are as of July 1 of the listed year. 15-57 POPULATION PROJECTIONS & ESTIMATES PIMA COUNTY COMPARED WITH ARIZONA, MARICOPA AND OTHER COUNTIES FOR YEARS 2000 to 2006, 2010 & 2020 Arizona Pima County % of State Population Maricopa County % of State Population Other Counties % of State Population Year Population 2000 5,130,632 848,385 16.45% 3,072,149 59.88% 1,214,737 23.68% 2001 5,319,895 870,610 16.37% 3,192,125 60.00% 1,257,160 23.63% 2002 5,472,750 890,545 16.27% 3,296,250 60.23% 1,285,955 23.50% 2003 5,629,870 910,950 16.18% 3,396,875 60.34% 1,322,045 23.48% 2004 5,832,150 931,210 15.97% 3,524,175 60.43% 1,376,765 23.60% 2005 5,947,000 942,000 15.84% 3,614,000 60.77% 1,391,000 23.39% 2006 6,105,000 961,000 15.74% 3,720,000 60.93% 1,424,000 23.33% 2010 6,735,000 1,037,000 15.40% 4,145,000 61.54% 1,553,000 23.06% 2020 8,305,000 1,240,000 14.93% 5,210,000 62.73% 1,855,000 22.34% Source of 2000 data: Tables DP-1. Profile of General Demographic Characteristics: 2000, For Arizona, Maricopa, and Pima Counties. U. S. Census Bureau, Census 2000. Source of 2001 through 2004 data: Arizona Demographics, DES Official Population Estimates. Source of 2005 - 2020 Population Projections. State Wide Economic Study 2002, “Projected Population Growth. July 2002;” For the Arizona Department of Commerce, by Tom Rex, Research Manager, Center for Business Research, L. William Seidman Research Institute, College of Business, Arizona State University. (Note: This source did not provide data for the years between 2006 and 2010 and 2010 and 2020.) 15-58 15-59 890,545 910,950 931,210 2002 2003 2004 418,900 405,500 399,200 395,500 373,700 372,600 358,800 350,800 358,600 371,300 Total Employment 4.6% 5.2% 5.6% 4.3% 2.8% 3.1% 2.7% 3.3% 3.8% 3.3% Unemployment Rate 1,300 1,200 1,500 1,800 1,800 1,900 2,100 2,200 2,300 2,200 Natural Resources & Mining 24,000 22,900 22,500 22,700 22,900 22,100 20,600 20,600 20,400 20,600 Construction 28,700 28,700 30,500 33,000 32,900 30,300 28,400 27,600 27,200 27,400 Manufacturing 226,000 216,900 213,600 213,100 216,100 209,100 201,400 193,700 187,900 184,000 Private Service Providers 79,600 78,700 77,900 76,800 76,300 73,100 71,700 71,300 69,400 68,400 Government Services Sources: Employment data are from the Arizona Department of Economic Security. Years 1995 through 2000 are benchmarked to 2002, Q1. 2001 through 2004 are benchmarked to 2004, Q1. Population information is from the Arizona Department of Economic Security, Estimates of Population. 870,610 1998 2001 802,501 1997 848,385 784,784 1996 2000 767,144 1995 824,852 744,004 Year 1999 Population as of July 1 POPULATION & EMPLOYMENT: 10-YEAR HISTORY PIMA COUNTY ADDRESSES & TELEPHONE NUMBERS NOTE: Area Code is 520 for all areas. City, State & ZIP Code is Tucson, AZ 85701 unless otherwise noted. County Operator Telecommunications Device for the Hearing Impaired Superior Court Building Old Courthouse Administration Building Health & Welfare Building Legal Services Building Public Works Building COUNTY ADMINISTRATION Supervisor District 1 Supervisor District 2 Supervisor District 3 Supervisor District 4 Supervisor District 5 Assessor Clerk of the Board County Administrator Elections Finance Human Resources Information Technology Medical Examiner Ann Day Ramón Valadez Sharon Bronson Raymond Carroll Richard Elías Bill Staples Lori Godoshian C. H. Huckelberry Brad Nelson Tom Burke Gwyn Hatcher Bill Glasner Dr. Bruce Parks Procurement Recorder Risk Management Treasurer George Widugiris F. Ann Rodriguez Dave Parker Elizabeth Ford COMMUNITY & ECONOMIC DEVELOPMENT Community & Economic Hank Atha Development Admin Community Resources Kate O’Rielly Community Development & Neighborhood Conservation Community Services, Employment & Training Economic Development & Tourism County Free Library School Superintendent Stadium District Margaret Kish Art Eckstrom Tom Moulton Hank Atha Linda Arzoumanian Kate O’Rielly 15-60 740-8011 740-8093 110 W. Congress Street 115 N. Church Avenue 130 W. Congress Street 150 W. Congress Street 32 N. Stone Avenue 201 N. Stone Avenue 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 130 W. Congress St, 11th Fl 115 N. Church Ave, 3rd Fl 130 W. Congress St, 5th Fl 130 W. Congress St, 10th Fl 130 W. Congress St, 8th Fl 130 W. Congress St, 10th Fl 150 W. Congress St, 4th Fl 150 W. Congress St, 5th Fl 2825 E. District St Tucson, AZ 85714-2081 130 W. Congress St, 3rd Fl 115 N. Church Ave, 1st Fl 32 N. Stone Ave, 20th Fl 115 N. Church Ave, 1st Fl 740-2738 740-8126 740-8051 740-8094 740-8126 740-8172 740-8449 740-8751 740-4260 740-3030 740-8672 740-8308 294-3846 130 W. Congress St, 10th Fl 740-3992 2500 E. Ajo Way Tucson, AZ 85713 2797 E. Ajo Way Tucson, AZ 85713 2797 E. Ajo Way Tucson, AZ 85713 120 N. Stone Avenue Suite 200 130 W. Congress St, 10th Fl 130 W. Congress St, 4th Fl 2500 E. Ajo Way Tucson, AZ 85713 434-1011 740-8161 740-4350 740-5297 740-8775 243-6745 243-6741 243-1955 740-3992 740-8451 434-1011 ADDRESSES & TELEPHONE NUMBERS JUSTICE & LAW ENFORCEMENT Clerk of the Superior Court Patti Noland Constables Mary Dorgan, Admin Constable County Attorney Barbara LaWall Indigent Defense Isabel Garcia, Legal Defender Indigent Defense Robert Hooker, Public Defender Justice Court Ajo Judge Maria Alvillar Justice Court Green Valley Judge Gail Wight Justice Courts Tucson Juvenile Court Presiding Judge Jim Angiulo Presiding Judge Patricia Escher Office of Court Appointed Counsel Public Fiduciary Sheriff Patricia Alvarez Hurley Superior Court MEDICAL SERVICES Institutional Health Pima Health System & Services Public Health PUBLIC WORKS Capital Projects Development Services Environmental Quality Facilities Management Fleet Services Graphic Services Natural Resources, Parks & Recreation Public Works Admin Regional Flood Control District Solid Waste Management Transportation Wastewater Management 110 W. Congress St, 1st Fl 32 N. Stone Ave, 7th Fl 32 N. Stone Ave, 14th Fl 32 N. Stone Ave, 7th Fl 32 N. Stone Ave, 4th Fl 111 La Mina Avenue, Ajo, AZ 85321 601 N. La Cañada Drive, Green Valley, AZ 85614 115 N. Church Ave 2225 E. Ajo Way, Tucson, AZ 85713 130 W. Congress St, 10th Fl 740-3201 740-5442 740-5600 740-5775 740-5300 387-7684 648-0658 740-3505 740-2054 740-8311 10 E. Pennington, 2nd Fl 1750 E. Benson Highway, Tucson, AZ 85714 Presiding Judge John S. Leonardo 110 W. Congress St, 4th Fl 740-5471 741-4700 150 W. Congress St, 2nd Fl 5055 E. Broadway, A-200 Tucson, AZ 85711 150 W. Congress St, 2nd Fl 740-3748 512-4486 740-6701 740-6506 740-3352 740-3090 740-2671 John Bernal Suzanne Shields 201 N. Stone Ave, 6th Fl 201 N. Stone Ave, 1st Fl 150 W. Congress St, 1st Fl 150 W. Congress St, 5th Fl 1301 S. Mission Rd Tucson, AZ 85713 17 E. Pennington, 1st Fl 3500 W. River Rd Tucson, AZ 85741 130 W. Congress St, 10th Fl 201 N. Stone Ave, 3rd Fl Ursula Kramer Kurt Weinrich Michael Gritzuk 150 W. Congress St, 1st Fl 201 N. Stone Ave, 3rd Fl 201 N. Stone Ave, 8th Fl Anita Royal Clarence W. Dupnik Felipe Lundin Karen Fields Dennis W. Douglas Don Spiece Carmine DeBonis Ursula Kramer Mike Tuinstra William D. Anderson Susan Beebe Rafael Payan 15-61 740-3155 740-8267 205-8303 877-6000 740-8480 740-6350 740-3352 740-6437 740-6549 This page intentionally left blank. 15-62