Pima County Community Development & Neighborhood Conservation Department 2012-13 Consolidated Annual Performance Evaluation Report Pima County Board of Supervisors Ramón Valadez, Chairman, District 2 Ally Miller, District 1 Sharon Bronson, District 3 Ray Carroll, District 4 Richard Elias, District 5 County Administrator C. H. Huckelberry Deputy County Administrator Hank Atha Director Margaret M. Kish Community and Rural Development Program Manager Daniel Tylutki Affordable Housing Manager Betty Villegas Neighborhood Reinvestment Program Manager Leslie Nixon NSP2 Program Manager Gary Bachman Department Contact Kino Service Center, 2797 East Ajo Way, Tucson, Arizona 85713, 520-243-6777 http://webcms.pima.gov/government/community_development_neighborhood_conservation/ 2012 - 2013 Consolidated Annual Performance Report Foreword As a recipient of federal funds through the US Department of Housing and Urban Development (HUD), Pima County Community Development and Neighborhood Conservation (CDNC) is required to publish an annual performance report detailing activities funded with federal funds during the most recent program year, including: • Community Development Block Grant (CDBG) - $2,421,558 Our Mission • Emergency Shelter Grant (ESG) - $208,832 To create a more livable and viable County and to improve the quality of life for residents, with a special emphasis on economically and socially disadvantaged communities, through the development and coordination of programs and services. • HOME Investment Partnership Program (HOME) - $464,056 Table Of Contents Executive Summary 3 Community & Rural Development 4 The purpose of this report is to measure Pima County’s success in meeting priority needs, goals and strategies as outlined in the 2010-2014 City of Tucson and Pima County Consortium Consolidated Plan. To meet the needs and enhance the quality of life for Pima County citizens, CDNC utilizes and leverages a wide variety of funds from other Federal, state, local, and private sources, employing staff ’s varied competencies and dynamic energy. Often several funding sources and programs overlap in order to carry out Pima County’s objectives. We are able to accomplish community goals by approaching problems with a collaborative mindset, and working closely and problem solving with community members, agencies, other governments, and the private sector. Affordable Housing 15 Homelessness & Special Needs 18 Recovery Act Programs 22 Neighborhood Reinvestment Program 23 Other Activities 26 Fair Housing 29 Performance Measurements Housing Activities 30 Performance Measurements – Needs of Homeless and Special Populations 31 Attachment 1 - CDBG CAPER Requirements 32 Public Comment Period Attachment 2 - CDBG Self Evaluation 34 The public comment period for the CAPER is September 9, 2013 to September 24, 2013. Attachment 3 - Public Comments 37 http://webcms.pima.gov/cms/one.aspx?portalId=169&pageId=12301 Attachment 4 - CDBG Financial Summary Report 38 CDNC provides services to low income communities and neighborhoods throughout Pima County, principally using CDBG funds in Pima County’s unincorporated areas as well as the City of South Tucson, Town of Marana and Town of Sahuarita. Funds are allocated to projects in target areas, some of which are also underdeveloped communities, defined as colonias. Housing Bond and Neighborhood Reinvestment Bond funds are allocated to neighborhoods and communities experiencing “stress” which is defined according to various indicators. We welcome your ideas and comments in response. Contact Information Daniel Tylutki - Daniel.Tylutki@pima.gov, (520) 243-6754 An electronic copy of this CAPER is available by visiting Pima County Community Development & Neighborhood Conservation 2 2012 - 2013 Consolidated Annual Performance Report EXECUTIVE SUMMARY Community & Rural Development • • • • • • • • • More than 25,000 (28,873) individuals were served through CDBG public service projects. Seventeen (17) public facilities projects were completed and 38 public facilities projects assisted. Water improvements to Avra Water Co-op/Picture Rocks, High Chaparral Water Co-op/Three Points, Rillito Water Users. Fire hydrants were installed in the Catalina and Valencia West/ Drexel Heights target areas. In addition, fire equipment was purchased for the City of South Tucson Fire Department, Picture Rocks Fire District and Ajo Gibson Fire Department The Robles Ranch Community Center received funds to install basketball courts in the Three Points Target area and the Arivaca Old Schoolhouse Park received funds to install lighting at the basketball court for the Arivaca community. In addition, the Green Valley Hand of A Friend Shelter for Women and Children of Domestic Violence/Abuse received CDBG funding for lighting and weatherization. More than two hundred forty-five (245) low-to-moderate income households received home repair services. Thirteen (13) homes received home adaptations through the DIRECT For Home Accessibility Program. The Outside Agency Program made $72,000 available to programs to provide legal services, mortgage counseling and foreclosure prevention assistance. Ninety (90) nonprofit programs were funded for a total of $3,729,159 in Outside Agency funding. Neighborhood Reinvestment Program in preparation for the impending new HOME Program Final Rule and to adapt to reductions in HOME funds and recent developments in the local housing market. Each entity renewed its commitment to set aside an allocation of their discretionary HOME funds to assist qualified low-income, homebuyers with the following highlights to report: ○ New policies and procedures were adopted for the new Program ○ Training was provided for the Homeownership Housing Counselors working with the Program. ○ The new program began in April 2013 and during its first 3 months of operation Consortium HOME funds have assisted nine (9) low-income homebuyers, with County HOME funds assisting 2 of the 9 homebuyers. Habitat for Humanity’s Marana-Amado Partnership Program (HOME Program) • In April 2013, Pima County’s HOME Program renewed its agreement with Habitat for Humanity Tucson to provide assistance to Habitat homeowners purchasing Habitat homes in the communities of Marana and Amado, with one homebuyer receiving assistance under the new agreement. Owner-Occupied Replacement Homes (HOME Program) • Primavera Foundation’s South Tucson Revitalization Project completed one replacement home for a low-income homeowner whose home was determined to be beyond repair or renovation. In fiscal year 2012-2013, the Pima County Neighborhood Reinvestment bond program completed two community selected infrastructure projects, both located in the City of Tucson. NSP1 – South Tucson Homeownership • Dunbar Spring Neighborhood pedestrian safety and public art project • • Wakefield Neighborhood youth skate park This completes 51 projects of the 54 approved by the Board of Supervisors utilizing 2004 bond funding . The 3 remaining projects are in design or construction. When those projects are completed, within the next several years, the 1997 and 2004 Neighborhood Reinvestment bond funding will be exhausted. Affordable Housing Increasing and Preserving Affordable Homeownership HOME Program Down-Payment Assistance • In FY 2013, Pima County in partnership with the City of Tucson restructured the Consortium’s Down Payment Assistance Primavera Foundation’s South Tucson Acquisition and Rehab/ Resale program completed the redevelopment and sale of one single family home site to a low-income homebuyer. Affordable Housing Bond Program • Forty-one (41) new single family homes were constructed & occupied by low-income homebuyers as a result of Pima County’s Affordable Housing Bond funds invested in 5 local affordable housing developments. Increasing and Preserving Affordable Rental Housing • • Construction was completed on the renovation of two (2) affordable rental units located in South Building of the Historic Ajo Plaza. County HOME Funding was approved and written agreements executed for two (2) new affordable rental developments serving low-income and very low-income residents. Pima County Community Development & Neighborhood Conservation 3 2012 - 2013 Consolidated Annual Performance Report EXECUTIVE SUMMARY COMMUNITY AND RURAL DEVELOPMENT Homelessness • • Pima County general funds through the Outside Agency program provided $2,474,092 for programs providing assistance for the homeless or preventing homelessness. The Emergency Solutions Grant program funded thirteen programs that benefited 924 individuals and households including: ○ 74 adults and children received Homeless Prevention; ○ 827 adults and children received Emergency Shelter assistance; ○ 23 adults received Street Outreach services. Special Needs Populations • Pima County general funds through the Outside Agency program provided resources for programs serving 18,672 individuals with special needs. Human Services • All contracts for grant programs require compliance with accessibility standards and ADA regulations. • CDBG funds were targeted to facilitating and promoting needed services including: senior nutrition, health services, substance abuse awareness, community policing and crime prevention, after school programs, youth leadership training, first aid and CPR training, child safety seat instructions and installation, smoke detectors and fire extinguisher training, mortgage and rental delinquency counseling, reverse mortgage counseling; and fair housing counseling that included direct representation in courts or administrative tribunals to assist individuals and families facing foreclosure or eviction from their homes. In addition CDBG funds were provided to the Pima County Teen Court, a diversion program for minors who have been arrested and have admitted guilt to their crime. These teens choose to be sentenced by jury of their peers instead of going through the Pima County Juvenile Just Court System. All participants in the courtroom are teens, except for the judge Emergency Service Funding • $7,349,788 in funding was dedicated for emergency services programs. The programs fell in the areas of Emergency Rent/Mortgage/Utilities; Emergency Home Repair; Shelter/ Transitional Housing; Mass Shelter; Housing Related Services; Food; Mass Feeding; Other Emergency Services. Funding sources include Emergency Services Grants; Emergency Services Network, FEMA; HOPWA; Outside Agency Program; Supportive Housing Program. Community and Rural Development (CRD) Program The Community & Rural Development (CRD) Program was established in 1979 for the purpose of assisting low and moderate income households in unincorporated Pima County, Marana, South Tucson, and Sahuarita by aiding in the development of communities, providing decent and affordable housing, creating a suitable living environment, and providing economic opportunities. To achieve these goals, CRD administers the Community Development Block Grant (CDBG) Program, the Home Repair and Weatherization Program, and the Outside Agency (OA) Program. The CDBG Program is a U.S. Department of Housing and Urban Development program that provides financial support for a wide variety of community development projects. The CDBG program is leveraged with resources including the Home Repair and Weatherization Program, the Outside Agency Program and Neighborhood Reinvestment Program. These leverage programs provide vital improvements to the most distressed housing stock in Pima County, and provide funding to agencies and neighborhoods that provide a wide spectrum of services to Pima County communities. While CDBG funds are used to accomplish national objectives, there is flexibility inherent in the program to meet locally determined priorities. These priorities are communicated to local agencies and communities, and subsequently the agencies and communities submit proposals for projects addressing these issues. In addition to sending Requests for Proposals (RFPs) to local groups, advertisements explaining this process are published in area newspapers. CDNC staff also provide technical assistance to communities through public meetings in Pima County Target areas and for non-profit agencies in the Tucson area. CDBG CATEGORY Acquisition CDBG AMOUNT $ 2,800.00 Housing $ 1,105,539.48 Public Facilities & Improvements Public Services Economic Development Administration & Planning TOTAL $ 843,288.09 $ 268,597.06 $ 100,000.00 $ 496,712.04 $ 2,816,936.67 CDBG Funding by Category FY 12-13 $1,200,000.00 Acquisition - $2,800.00 (0.10%) $1,000,000.00 Administration & Planning $496,712.04 (18.65%) Economic Development $100,000.00 (3.55%) Housing - $1,105,539.48 (40.64%) $800,000.00 $600,000.00 $400,000.00 $200,000.00 Public Facilities & Improvements $843,288.09 (29.94%) Public Services - $268,597.06 (9.54%) $0.00 Pima County Community Development & Neighborhood Conservation 4 2012 - 2013 Consolidated Annual Performance Report COMMUNITY AND RURAL DEVELOPMENT CDBG Home Repair & Rehabilitation Program In FY 2012-13, emergency repair services, including weatherization, roof repair, heating and cooling systems repair, and replacement of septic systems was provided to 245 households. Adaptations, for purposes of accessibility and fostering independence in the home, were provided to eleven homes. The Pima County Home Repair and Rehabilitation Program is a cooperative effort that includes four agencies: Community Home Repair Projects of Arizona (CHRPA), DIRECT Center for Independence, the Town of Marana, and the City of South Tucson. Home Repair and Rehabilitation program resources are combined with U.S. Department of Energy Weatherization Program resources to ensure that repairs include energy efficiency improvements that will reduce utility costs while increasing resident’s comfort. and verifies all work completed. Their excellence in work shows in the extremely favorable client surveys the program receives from the families they serve. Staff-members are regularly described as “highly professional,” “courteous,” and “hard-working,” along with many more favorable adjectives found in client evaluations. Monitoring is conducted before, during and after repairs are made, thereby ensuring the safety and effectiveness of home repairs. 2012 CDBG Funding For Housing Home Adaptations $50,000 (4%) Home Repair $881,825 (76%) Emergency Home Repair $125,000 (11%) Septic Program $100,000 - (9%) $1,000,000 $800,000 $600,000 $400,000 $200,000 Program staff identifies necessary repairs, supervises construction, $0 Program Year Agency Program FY2012 Funding HUD Outcome Units 2008 City of South Tucson Pride * $ 23,104 DH3 */1 2009 Marana Home Repair * 2009 City of South Tucson Home Repair * $ 34,732 DH1 */1 $ 59,300 DH1 */2 2010 Town of Marana Home Repair * $ 90,000 DH1 */8 2010 City of South Tucson Home Repair * $ 547 DH1 */1 2011 2011 Pima County Septic Program * $ 14,732 DH2 */1 Pima County Home Repair * $ 117,886 DH1 */12 2011 City of South Tucson Home Repair * $ 3,618 DH1 */0 2011 Town of Marana Home Repair * - DH1 */2 2011 CHRPA Emergency Home Repair * $ 54,525 DH1 */5 2011 DIRECT Home Adaptations * $ 34,900 DH1 */3 2012 CHRPA Emergency Home Repair $ 100,000 $ 50,269 DH1 180/122 2012 DIRECT Home Adaptations $ $ 2012 Pima County Home Repair 2012 Pima County Septic Program 2012 Town of Marana Emergency Home Repair 2012 Town of Marana Home Repair TOTAL CDBG Housing Activity 50,000 $ 853,825 Spent in FY 2012 19,413 DH1 14/13 $ 521,089 DH1 75/67 $ 100,000 $ 77,256 DH2 13/7 $ 25,000 $ 4,167 DH1 15/1 $ 28,000 - DH1 $1,156,825 $1,105,539 Oct-00 297/246 * Previous Year Funding Three Points-Robles Ranch Community Center: Several years of unspent funds targeted for the Robles Ranch Community Center were spent in FY20122013 that included: playground equipment, shade structure, water fountain, basketball court, sidewalks, fencing and lighting. Approximately $250,000.00 was applied toward this project that is now completed. Pima County Community Development & Neighborhood Conservation 5 2012 - 2013 Consolidated Annual Performance Report COMMUNITY AND RURAL DEVELOPMENT CDBG Beneficiaries by Racial/Ethnic Category Race Total Income of CDBG Beneficiaries Hispanic White 41.44% 47.55% Black/African American 0.82% 0.00% Asian 0.52% 0.00% American Indian/Alaskan Native 11.34% 2.36% Native Hawaiian/Other Pacific Islander American Indian/Alaskan Native & White Asian & White 0.21% 0.00% 0.41% 0.00% 0.00% 0.00% Black/African American & White 0.00% 0.00% Amer. Indian/Alaskan Native & Black/African Amer. Other multi-racial 0.00% 0.00% 45.26% 50.09% Asian/Pacific Islander 0.00% 0.00% Hispanic 0.00% 0.00% 50.00% 40.00% 30.00% 20.00% 10.00% Extremely Low Income (<=30%) - 45.77% Low Income (30-50%) - 29.28% Moderate Income (50-80%) - 24.95% 0.00% 100% of CDBG Resources Assist Low and Moderate Income Households CDBG and ESG Program Commitment & Expenditure Program Entitlement Commitment Expenditures Balance Amount $2,421,558 $ 2,816,937 $1,153,600 CDBG $2,421,558 $ 115,952 $ 115,952 $ 65,639 $ 143,193 ESG UA Architecture Students Build Ramp for Pima County Resident This year, 12 students at the University of Arizona College of Architecture and Landscape Architecture completed the third, local Freedom by Design project, a 36-foot ramp that the students designed and built at a home in Pima County. The homeowner, who recently had a stroke, needed a ramp to access his home in a wheelchair. The students developed the project designs, drawings and models as architects would have done, but the students also had to get all the project materials donated and actually construct the ramp themselves. This year’s end result is a sturdy metal and wood ramp that will stand up to the Arizona sun. The students completed the ramp installation in early June. Freedom by Design, a community-service program of the American Institute of Architecture Students, utilizes the talents of architecture students to radically impact the lives of people in their community through modest design and construction solutions. Vital modifications are made to enhance the homes of low-income and disabled individuals by addressing their essential needs, such as bathing, ascending stairs and opening doors. DIRECT Center for Independence, a local, consumer-directed, community-based advocacy organization that promotes independent living for people with disabilities, has connected the Freedom by Design students with low-income people with disabilities who need modifications to make their homes safer and more functional. DIRECT receives funding from Pima County’s Community Development Block Grant (CDBG). Through their student communityservice project, Freedom by Design has increased the number of County residents who can be served by DIRECT. The AIAS project has been rewarding and inspiring for the students in many ways. “We are trained in really abstract ideas, so the community project makes the abstract concrete and a reality,” says Marcela Gracia, a UA fifth-year architectural student and the AIAS Arizona Freedom by Design Director this year. She adds, “Most of all, meeting and talking and getting to know the clients is very valuable. It’s an incredible opportunity to get to know the people involved instead of sitting down at a desk (and working on a class assignment).” Pima County Community Development & Neighborhood Conservation 6 2012 - 2013 Consolidated Annual Performance Report COMMUNITY AND RURAL DEVELOPMENT Human Services (Public Services) Activities Outside Agency Program Funding by Service Category Community Services - $157,000 - 4% Public Services Activities funded with CDBG include operating cost assistance for homeless shelters, and housing and services for persons with HIV/AIDS, crime prevention and awareness, legal services, and services for seniors, youth and poverty-level families and individuals.. During FY 1213, the County committed 14% of CDBG funds ($363,233) to public services activities. Together these activities benefitted 28,753 low and moderate income individuals. In addition to CDBG funding, the County committed Outside Agency and Emergency Shelter Grant resources to agencies that address the human services needs of low and moderate income households, including poverty-level households. Emergency Food & Clothing - $665,500 - 18% Senior Support - $232,000 - 6% Support Services, Shelter & Domestic Violence - $550,500 - 15% Youth, Young Adult & Parenting Support - $683,000 - 18% General Services - $1,441,159 - 39% $0 $500,000 FY 12-13 Outside Agency Special Population Demographic Female Head of Household Homeless Persons with Disabilities Low to Moderate Income (≤ 80% Medium Income) $1,000,000 $1,500,000 Total Number of Clients Served 8,627 2,799 4,610 71,940 Outside Agency Program In 1992, the Board of Supervisors established the Outside Agency Program Community Advisory Committee to review community needs and priorities and make recommendations to the Board of Supervisors. Recommendations include identification of agencies that should receive funding as well as the level of funds needed to effectively support agencies in order to best meet community needs. Each County Supervisor, as well as the County Administrator, appoints one representative to the Committee. During FY 12-13, a combined Request for Applications was released by CDNC for three funding sources: Community Development Block Grant Funds; Outside Agency-Pima County General Funds, and Emergency Shelter Grant funds. Outside Agency programs were placed into six service categories: 1. 2. 3. 4. 5. 6. Senior Support Services; Emergency Food and Clothing; Support Services, Shelter, Domestic Violence Services for Youth,Young Adults and Family Support; Community Support Services; and General Services. During the year, the Outside Agency Program provided $3,729,159 for agencies that together provided assistance to 71,940 low and moderate income households. Feeding the Hungry During the year, $978,495 was committed to organizations who feed the hungry, providing food boxes, support for food banks, and congregate meals to seniors, families and individuals who otherwise might not have access to healthy food. Food Assistance FY 12-13 CSBG - $155,800 - 16% FEMA - $97,980 - 10% OA -$724,715 - 74% $0 $200,000 $400,000 $600,000 $800,000 HUD Performance Measurements The U.S. Department of Housing and Urban Development has established nine possible outcomes for HUD-funded activities. All HUD activities must provide for availability or accessibility, affordability or sustainability in one of three outcome categories: • Decent Housing • Suitable Living Environment • Economic Opportunity The charts on the following pages utilize HUD Outcome codes. HUD Outcome Code Key Decent Housing Availability/ Accessibility DH1 Affordability Sustainability DH2 DH3 Suitable Living Environment SL1 SL2 SL3 Economic Opportunity EO1 EO2 EO3 Pima County Community Development & Neighborhood Conservation 7 2012 - 2013 Consolidated Annual Performance Report COMMUNITY AND RURAL DEVELOPMENT Table 1 - CDBG PUBLIC SERVICES FUNDING AND OUTCOMES - FY 2012 Program Year Agency Program FY2012 Funding Spent in FY 2012 $ 14,914 HUD Outcome 2008 City of South Tucson Pride Program 2008 City of South Tucson Community Clean-up 2010 Drexel Heights Fire District Family Safety Program 2010 City of South Tucson Community Policing, Crime Prevention 2011 Flowing Wells Community Coalition Operating Funds 2011 Flowing Wells Unified School District Family Resource Center 2011 Picture Rocks Community Center Computers & Internet Service 2011 Drexel Heights Fire District Family Safety Program 2011 City of South Tucson Community Clean-up 2011 City of South Tucson Community Policing, Crime Prevention 2011 City of South Tucson Youth Program & Family Assistance 2011 Administration Resources & Choices Reverse Mortgage Program 2011 Arizona Rural Human Services Network Operating Costs - 2011 Comin’ Home Street Outreach 2011 Chicanos Por La Causa Corazon de Aztlan 2011 Chicanos Por La Causa Housing Counseling Program 2011 Pima Prevention Partnership Pima County Teen Court Program 2011 Southern Arizona Legal Aid Homeowner Tenant Assistance 2011 University of Arizona Social Justice Education 2012 Ajo Ambulance Paramedic Training 2012 Flowing Wells Community Coalition Operating Funds 2012 Flowing Wells Unified School District Flowing Wells Resource Center 2012 Picture Rocks Community Center Inc. Operating Costs $ 2012 Three Points Fire District Family Safety Program $ 2012 Drexel Heights Fire District Family Safety Program $ 10,000 2012 Administration Resources & Choices Reverse Mortgage Program 2012 Arizona Rural Human Services Network Operating Funds 2012 Chicanos Por La Causa Corazon de Aztlan $ 14,000 9,627 SL1 2012 Chicanos Por La Causa Housing Counseling Program $ 14,000 - DH3 2012 Pima Prevention Partnership Pima County Teen Court Program $ 15,000 $ 10,473 SL1 2012 Southern Arizona Legal Aid Homeowner Tenant Assistance $ 20,000 - DH3 2012 City of South Tucson Community Policing, Crime Prevention $ 63,000 - SL3 2012 City of South Tucson Youth Program & Family Assistance $120,000 - SL1 2012 City of South Tucson Graffiti Abatement $ 2012 Town of Marana Graffiti Abatement $ 12,000 $ 354 SL1 2012 Town of Marana Colonia Neighborhood Clean Up $ 10,000 $ 5,065 SL1 Pima County Community Development & Neighborhood Conservation $ 1,656 SL1 $ 386 SL1 $ 2,143 SL3 $ 3,848 SL1 $ 13,000 SL1 $ 6,115 SL3 $ 6,963 SL1 - SL1 $ 5,183 SL3 $ 28,438 SL3 $ 8,674 DH3 $ 2,372 SL1 - $ 6,176 SL1 - $ 8,081 SL $ 10,060 DH3 $ 9,478 SL3 $20,000 DH3 - $ 9,572 SL3 - SL3 $ 5,000 $ 2,213 SL3 $ 13,000 - SL3 5,000 - SL3 5,000 - SL3 5,438 SL1 $ 10,000 - DH3 $ - SL1 $ 5,234 $ 5,000 $ 5,000 - SL3 8 2012 - 2013 Consolidated Annual Performance Report COMMUNITY AND RURAL DEVELOPMENT TABLE 2* - CDBG PUBLIC FACILITIES AND INFRASTRUCTURE ACTIVITIES - FY 2012 Agency Program Status Target Area of Minority Area Concentration Picture Rocks Fire District Message Board* Complete √ EMERGE Shelter Renovations* Complete √ Ajo ISDA Kitchen & Public Restroom* 90% Complete √ √ Amado UCHC Health Clinic* Complete √ √ Arivaca Townsite Water Coop* √ Flowing Wells Street Lights* Green Valley HUD Outcome √ SL3 Complete √ 80% Complete √ SL3 Food Bank Improvements* Complete √ SL3 Robles Junction Reprogrammed and used for Robles Community Center Complete √ √ SL3 Robles Junction Community Center Rehabilitation* Complete √ √ SL3 Rillito Water Improvements* 10% Complete √ √ SL3 City of South Tucson Fire Safety Equipment* 95% Complete √ √ SL3 Dunbar Coalition School Renovations* Ajo ISDA Curley School Gym Stabilization* 95% Complete √ √ SL3 Arivaca Old Schoolhouse Park Exterior Lighting* In Construction √ √ SL3 Catalina Community Service Senior Meals Construction & Expansion* Restructure √ SL3 Catalina - Golder Ranch Fire District Fire Hydrants* Complete √ SL3 Casa de Esperanza Facility Improvements* Complete Robles Junction Community Center Basketball Courts* Complete √ SL3 Drexel Heights Fire Disitrict Fire Hydrants* Complete √ SL3 Interfaith Communitiy Services Food Bank Construction* Complete Ajo ISDA Ajo Plaza Reborn In Design √ √ Ajo Fire Department Fire Equipment Complete √ √ Catalina Golder Ranch Fire District Fire Hydrants 10% Complete √ Green Valley Hand of a Friend Facility Improvements Green Valley UCHC Clinic Pediatric Equipment/Dental Program Picture Rocks Avra Water Aging Meter replacement Program Picture Rocks Fire District Point to Point Wireless System Robles Junction Playground Equipment Robles Junction High Chaparral Water Co-op Water Improvements Drexel Heights Fire Disitrict Complete SL3 SL3 SL3 SL3 SL3 Complete 50% Complete Complete √ √ 10% Complete √ √ Complete √ √ Complete √ √ Fire Hydrants* 10% Complete √ Chicanos Por La Causa New facility improvements 75% Complete Dunbar Coalition Facility Improvements In Design EMERGE Facility Improvements In Construction La Promesa Transitional Housing Facility Improvements In Construction Old Pueblo Community Services Improvements to Veterans properties In Construction San Ignacio Yaqui Countil Facility Improvements In Design SO AZ AIDS Foundation Facility Improvements In Construction City of South Tucsn Fire Safety Equipment Bidding Process √ √ *Indicates funding from prior fiscal years Pima County Community Development & Neighborhood Conservation 9 2012 - 2013 Consolidated Annual Performance Report COMMUNITY AND RURAL DEVELOPMENT Emergency Solutions Grant Pima County focused on the alignment of the Emergency Solutions Grant (HESG) with the HEARTH Act regulations. The ESG program received additional funding during the year to focus on new HESG activities. These additional funds have been targeted towards Rapid Re-Housing (RRH) activities in the county areas. Because Pima County received no Request for Proposals (RFP) from the 2012/2013 RFP process, the Pima County Special Populations Program Coordinator provided information throughout the community about the new HESG program emphasis. During the 2013/2014 RFP process, a number of agencies applied for RRH funds and will begin those projects July 1, 2013 to provide emergency assistance and homeless prevention to homeless and soon-to-be homeless individuals and families. In Pima County, HESG funds were used to operate these emergency shelters and new Street Outreach activities within the cap amount ($86,952) to provide essential services. In addition, Homeless Prevention activities targeted clients under the new income limit of 30% AMI (Area Median Income). Special emphasis was made on the capture of data from HESG activities in the Homeless Management Information System (HMIS). HESG funding was used for training and program set up for each HESG funded program in HMIS. The CAPER data was generated using the new CAPER template in the Pima County HMIS. Funds are awarded through the Community Planning Application with funding from the CDBG and Outside Agency programs. Additionally, Pima County allocates funds to Pima County’s Jackson Employment Center for emergency shelter and to the Community Action Agency for homeless prevention. Sources of Matching funds for ESG included FEMA Emergency Food and Shelter Program, Arizona Department of Economic Security, Outside Agency Funding, HUD Supportive Housing Program, City of Tucson, U.S. Department of Health and Human Services, and Private Sources. ESG 2012/2013 Awards ($208,832) Agency Program Arizona Housing & Prevention Services Pima County Emergency Services Project Chicanos Por La Causa Emergency Assistance to Prevent Homelessness Compass Health Care Inc 51 Homes Emerge Center Against Domestic Abuse Comprehensive Domestic Abuse Program Street Outreach Emergency Shelter Homeless Prevention HMIS PC Admin $15,000 $15,000 $10,000 $12,000 La Paloma Family Services Inc Amparo de los Angeles $5,000 New Beginnings for Women & Children Emergency Shelter $6,500 Old Pueblo Community Services. OPCS Street Outreach for Homeless Open Inn Inc LGBT Emergency Housing Program $5,000 Our Family Services Inc Teens in Tranisition (TNT) $6,000 Pima County Community Services Community Action Agency Pima County Sullivan Jackson Employment Center $11,952 Primavera Foundation Greyhound Emergency Family Shelter $10,000 Primavera Foundation Casa Paloma Drop In Center & Transitional Shelter $10,000 Pima County HMIS HMIS Pima County CDNC Admin $10,000 $29,000 $2,718 $15,662 Pending RFP TOTALS Rapid Re-housing $45,000 $20,000 Pima County Community Development & Neighborhood Conservation $66,452 $59,000 $45,000 $2,718 $15,662 10 2012 - 2013 Consolidated Annual Performance Report COMMUNITY AND RURAL DEVELOPMENT Sullivan Jackson Employment Center Motel Voucher Program FY 12-13 ESG Persons Assisted Missing Information Don't Know/ Refused 0 3 Homeless Prevention Activities - 74 (5%) Shelter Activities - 1308 (93%) Street Outreach - 23(2%) Children 35 36 1 0 0 0 0 Adults 576 731 23 Age FY 12-13 ESG Demographics Missing Information 1 Don't Know/Refused 3 639 Over 24 150 18-24 Persons in Households Gender Under 18 Unknown 611 1 983 Female Male 420 Missing Information 1 Don't Know/Refused 3 Client Story: 611 Children 789 Adults FY 12-13 SPECIAL POPULATIONS Special Populations Sub-populations Persons with Disabilities Emergency Shelters Other Disability 2 Chronic Substance Abuse 0 Severely Mentally Ill 0 Chronically Homeless HIV/AIDS 1 2 0 Elderly 1 Victims of Domestic Violence 0 Veterans 0 Prevention 197 92 186 78 23 549 17 Pima County Community Development & Neighborhood Conservation The Sullivan Jackson Employment Center (SJEC) motel voucher program, funded through HESG, is able to provide homeless families emergency motel stays. These motel vouchers are critical because of limited emergency shelter space for families in our community. This program allows families to remain together and continue with the child’s education or the parent’s employment or training program in a safe, healthy place as they prepared to move into a rental unit, which can take several weeks to address past eviction or debt issues, inspection, and landlord agreement. SJEC Outreach staff regularly visit area feeding sites to locate families experiencing homelessness and get them connected with housing support and services. Additionally, Days Inn has become a new partner to this motel voucher program, which has availability 24 hours a day, saves money, and even includes breakfast! Marie contacts SJEC to tell them she would be homeless the next day. Outreach staff completed an intake and contacted area shelter programs to help her. No shelter had space for her and her family, so SJEC used a motel voucher to get her a room at the Days Inn. She continued to work with SJEC to complete the Employability Skills training and found a job as a leasing agent. She moved into her new job and her new apartment. A few months later, she contacts SJEC staff to tell them she had already been promoted and had doubled her salary! She is now connecting people to SJEC for employment help and to be connected with other supportive service programs. 11 2012 - 2013 Consolidated Annual Performance Report COMMUNITY AND RURAL DEVELOPMENT Flowing Wells Revitalization Strategy Area • The Flowing Wells Revitalization Area has had another busy year, writing grant proposals and assisting the Flowing Wells School District in writing grant proposals, attending meetings and applying for awards. During the past year, the Board and members have donated over 2200 hours to various activities and projects benefiting the Flowing Wells NRSA. These activities included participating in and/or organizing: • • • • • • • • • • • • • • • • • Participation with the Flowing Wells School District in writing CDBG Grants in an effort to fund the Flowing Wells Family Resource Center and successfully obtaining a $13,000.00 operating grant and a $28,500.00 grant for improvements to the center; Assisting and participating with the Community Foundation’s efforts regarding the Flowing Wells Connect Project; Participating with the first anniversary of the Kory Laos Bike Park, by providing information and water bottles to attendees; Participating with the Water Sustainability Forum regarding water sustainability plans for the Tucson Metropolitan area for the third year in a row including participation with a University of Arizona student’s Water Study Program; Participating with the Sentinel Peak High School Grand Opening Ceremony; Participating in four Dispose-A-Med Events over the last year sponsored by the Pima County Sheriff ’s Department and Amistades; Participating with the University of Arizona Nursing Student’s annual survey of health care needs in our community; Participating with the Flowing Wells High School Festival Under the Stars project by providing attendees information about the Flowing Wells Neighborhood Association and water bottles; Participating with the Grand Opening of the new dog park at the Flowing Wells Park; Participating with Governor Brewer’s visit to the Ellie Towne Marana Healthcare Center where she presented the CEO of the Arizona Alliance of Community Health Centers, John McDonald, with a proclamation for National Health Center week 2013; Participating with the annual Tools for Teachers event sponsored by the Flowing Wells School District Family Resource Center; Participating and supporting the Habitat for Humanity operation to secure land for development into eight family housing units on Curtis and Shannon Roads; Participating and supporting the Safe Pathways To School Projects for adding sidewalks to Laguna, Homer Davis and Centennial Elementary Schools; Participating with the Senior Health Fair at the Ellie Towne Community Center by providing information to attendees; Participation and partnering with Amistades Coalition, who works with the Flowing Wells neighborhood to curtail underage drinking; • • • • • • • • • • • • • • • • • • • • Participation in removal of graffiti in our neighborhoods by contacting the Graffiti Abatement programs; Participating with quarterly Neighborhood Association meetings with the Tucson Police Department; Participation with the Northwest Area Transportation Coalition; Participation with United Way regarding their 211 Connects Program, and information and referral system for health and welfare in our neighborhood; Participation with the Imagine Greater Tucson Community Outreach Seminars; Participation with the retirement and honors of Dr. Nic Clement, Flowing Wells High School Superintendent; Planning and participation with the Community Family Health and Fun Day; Participating in the Community Photography project in conjunction with the Flowing Wells Library for students in our area; Providing additional funding for the Pima County Parks & Recreation Center summer clay classes for youths in our area; Participating with the Family Resource Center for their holiday food and toy drives including wrapping toys and delivering food; Participating and attending the Amistades Town Hall meetings; Participating with the Ward III Neighbors Association and Community Conversation meetings; Participating with the Arizona Department of Transportation planning meetings regarding the widening of Interstate 10 from Prince to Ruthrauff Road; Participating with the Pima County Department of Transportation on the road widening project planning for La Canada Road, River to Ina, Magee Road widening project, La Cholla to Oracle Road and the Orange Grove widening projects; Participation with the Love of Reading week at the area elementary schools; Attending the opening of the new Marana Health Care Center located at the Ellie Towne Flowing Wells Community Center, to be named Ellie Towne Health Center; Participating in the Grand Opening of the new basketball/ volleyball facility at Curtis & La Cholla; Participating with the Laguna Elementary School Bike Path grand opening ceremonies; Providing feedback to Rosemont Copper and attending information meetings and outreach seminars; Participation with the Green Energy Training Program for future seminars in our neighborhood; Participation and planning with the University of Arizona in conjunction with their ACTIVE Program to take place at the Ellie Towne Flowing Wells Community Center; Participation and support to open the local city swimming pools for the summer including providing/paying for swimming lessons for students at Walter Douglas Elementary School; Participation with Financial Strategies for Non-Profits Pima County Community Development & Neighborhood Conservation 12 2012 - 2013 Consolidated Annual Performance Report COMMUNITY AND RURAL DEVELOPMENT • • • • • • • Seminars; Participation with the Groundwork’s Foundation; Participation with the AzActive seminars conducted at the Ellie Towne Community Center; Participating in the Marquee for the Flowing Wells Library and the Community Center; Participating with the Ward 1 and 3 Meet and Greet the new Mayor and Council; Participation with area clean-up efforts in the Flowing Wells High School area; Participation with the rezoning efforts of Friedman Recycling Plant to ensure no harm to area neighborhood businesses and homes; Participation with the Flowing Wells High School AdvancED Review The Coalition website is proud to announce over 109,000 web hits to our site from September 2012 through August 2013. In addition, the Coalition distributed flyers to area businesses in an effort to inform our neighbors and community about the Flowing Wells Neighborhood Association. The Coalition, in conjunction with Amistades, participated in obtaining a $1,000.00 grant for the Flowing Wells High School graduation night event to prevent underage drinking, purchased with private donations and coalition funds for swimming lessons for 100 Walter Douglas Elementary School students; Family Fun Day; Senior Lounge at the Community Center and the Flowing Wells Library. Microenterprise Development The Catholic Community Services (CCS) Microloan Program is up and running and are taking referrals for both education and lending opportunities. CCS has established a working relationship with Accion and has developed a 1-page summary of types of loans that can be served through CCS, as opposed to loans that can be served by Accion. CCS has been able to cross-refer clients and is working with Accion to see if there is potential to do joint participation loans, in which CCS will subordinate to second position. Working relationships with SCORE and Microbusiness Advancement Center (MAC) have also been established. Formal MOUs are in place with each organization. As of June 30th, CCS had referred 7 clients to SCORE for business plan development and one-onone mentoring. In May, CCS hosted an information session for participants to inform them of services offered at MAC. Ten (10) clients attended; 3 worked with MAC to improve on computer skills, while 4 participants enrolled in their 10-week training class. Currently two loan packages have been submitted to the Loan Review Board for approval. CCS has met with more than 20 students at Brookline College who expressed interest in developing their personal business plans. They have also participated in Hispanic Chamber of Commerce meetings, met with the Better Business Bureau (BBB), and are networking with Andale. As a result of these meetings, CCS has been able to gain a commitment from the BBB to host financial education classes for their participants and have made an agreement to host a 10-week business planning course at Pio Decimo Center. Great strides in infrastructure development have also been made. CCS has identified software for both loan tracking and credit reporting. CCS will be able to launch a secondary consumer loan program to help individuals build their personal credit. The program is structured in a way that allows clients to get a 0% interest loan, which is put in a custodial account at a financial institution. CCS will serve as the custodian and clients will not have access to the funds until they have paid off the loan. Each month, as the client makes payments, CCS reports to Experian and TransUnion. At the end of 12 months, the client has built up a small savings and raised their credit score by an average of 47 points. Pima County Community Development & Neighborhood Conservation 13 2012 - 2013 Consolidated Annual Performance Report COMMUNITY AND RURAL DEVELOPMENT E.P.A. Brownfields Program South Tucson P.R.I.D.E. Grant The Preservation (positive values of community); Rehabilitation (partnership with property owners); Investment (reinvesting infrastructure); Development (economic development); and Engagement (community ownership with absentee landlords) Grant, otherwise known as the PRIDE Grant, was created to supplement funding for South Tucson’s comprehensive code enforcement program. The PRIDE Grant, an award of $10,700 in FY 2012-2013, was awarded to South Tucson to enforce its recently adopted Neighborhood Preservation Ordinance (NPO). The NPO, adopted by Mayor and Council in 2008, focuses on identifying and addressing building code violations, health & safety violations, as well as addressing criminal activity on rental properties, but not limited to rental properties. South Tucson, with Due to the closing out of Community-Wide Assessment grants a high rate of renter-occupied housing (63.7%) compared to that CDNC supplemented EPA Brownfields activities with Community of owner-occupied housing (36.3%), recognized that much of the Development Block Grant (CDBG) funds in FY12-13. CDBG housing stock lacked regular maintenance and had various types of Brownfields funds were programmed to fill-in the gaps of code violations. Consequently, the NPO became a crucial tool to Brownfields activities where EPA funding was no longer available. address the lack of investment, maintenance, and oversight of rental CDNC received significant interest from residents and the business properties to ensure that occupants reside in safe and decent housing. community to continue to fund projects that increase economic opportunities through the re-use of idle and unused/vacant During FY 2012-2013, the Code Enforcement and Remediation properties, as well as to aid in the removal of slum and blight from Division opened twenty-seven (27) cases against property the community. The newly programmed $30,000 have so far funded owners whose properties had some sort of code violations, or two (2) Lead-Based Paint (LBP) and Asbestos surveys this FY. for lacking the necessary oversight of their renters’ activities. Of the 27 cases that were opened, 18 came into compliance, To further complement Brownfields activities, CDNC thereby resulting in compliance rate of 67 percent (see Table 1). programmed $20,000 in CDBG funds for the Emergency Demolition Program. The Emergency Demolition Program was created to aid in creating a suitable living environment where South Tucson NPO Cases (FY 2012-2013) unsafe, dilapidated and blighted structures in the community # of cases 27 can now be demolished, thereby eliminating such health and # of cases in compliance 18 safety concerns from the community. This FY, the emergency # of cases not in compliance or pending compliance 9 demolition program has two open projects that are in the process to be demolished to remove slum and blight from the community. Compliance rate 67% CDNC is closing out one (1) Environmental Protection Agency (EPA) Community-Wide Assessment grant this fiscal year that targeted the unincorporated communities of Ajo/Why/Lukeville in western Pima County. The second EPA grant, targeted in the unincorporated community of Flowing Wells, Arizona, will be closed out in early 2014. With a combined $600,000 in awarded EPA Brownfields funding for Ajo/Why/Lukeville and Flowing Wells, 74 projects have been completed through the life of the grants. The completed projects in the Ajo/Why/Lukeville and Flowing Wells communities has facilitated the reuse of commercial and industrial properties, which in turn has supported increased employment opportunities, while generating additional tax revenue. Table 1. South Tucson Code Enforcement and Remediation Department Brownfields and Demolition Project in Ajo, Arizona Pima County Community Development & Neighborhood Conservation 14 2012 - 2013 Consolidated Annual Performance Report AFFORDABLE HOUSING The mission of the Housing Program is to provide safe, decent, and affordable housing for County residents. The County administers a variety of programs that focus on developing and sustaining affordable housing for low income residents and providing support, resources, and assistance to non-profit and for-profit housing providers and developers. The Program encourages the coordination and use of public and private resources and promotes education and counseling for renters and homebuyers about Fair Housing and Fair Lending laws, duties, and responsibilities. Affordable Housing Bond Program CDNC manages 1997 and 2004 voter approved bond authorizations, at $5M and $10M respectively, to assist in the construction of affordable housing units. To date approximately $14.25M of the available $15M has been committed to 25 affordable housing projects which will create 447 single-family homeownership units and 505 multi-family rental units. In total, 952 units of affordable housing will be completed when all projects are buildout, leveraging more than $155M in other private and public resources. That equates to just over $10 leveraged for every $1 in Pima County General Obligation Bond Funds for Affordable Housing committed. At present, 548 of these affordable units are now completed and occupied. Forty-One (41) Affordable Housing Units Completed as a result of Pima County Affordable Housing Bonds invested in local affordable housing developments Developer Project Habitat for Humanity Tucson & Doucette Builders Habitat for Humanity Tucson & Doucette Builders Chicanos Por La Causa, Inc. Habitat for Humanity Tucson Units Completed Copper Vista I 6 Copper Vista II 4 Liberty Corners (formerly known as Iowa Project) Corazon Del Pueblo III 5 Old Pueblo Community Foundation 4 Esperanza En Escalante 8 1997 Bond Program Nine (9) affordable housing development projects have been approved by the Board of Supervisors. When built out, the approved developments will result in a total of 262 new units of affordable housing. As of June 30, 2013, all 9 infrastructure development projects have now been completed and a total of 217 new units of affordable housing have been completed. 2004 Bond Program While 17 affordable housing infrastructure development projects were approved for funding, 2 projects have cancelled and withdrawn funding, leaving a total of 15 projects approved for funding which, when built-out, will support a total of 690 affordable housing units. As of June 30, 2013, 14 projects have been substantially completed resulting in 339 new affordable housing units occupied by eligible households. Sunnyside Pointe Phase I Esperanza En Escalante Housing for Veterans Total # of housing units completed 14 41 will be accepted from June 28, 2013 thru July 5, 2013. CDNC Staff and Pima County Housing commission will evaluate proposals and make funding recommendations during the summer and fall of 2013. Three 2004 Affordable Housing Development Projects Completed during the Fiscal Year: • • • Lesson from Civano at Barrio San Antonio Liberty Corners – formerly known as the Iowa Project Esperanza En Escalante Veteran’s Housing In order to re-allocate funds previously approved for the withdrawn projects, CDNC staff and Pima County Housing Commission prepared and issued a Notice of Funding Availability. The Notice was published in May 2013 for the purpose of collecting applications to provide gap funding for costs directly incurred by Developers in construction or rehabilitation of an approved affordable housing development in an amount not to exceed $250,000.00 per development. Applications Pima County Community Development & Neighborhood Conservation 15 2012 - 2013 Consolidated Annual Performance Report AFFORDABLE HOUSING The HOME Program Pima County and the City of Tucson have operated a HOME Program Consortium since July of 1992, the first year the program started. The Consortium’s purpose is to apply jointly for HOME Program funding, which may be used for a variety of homeownership and rental activities. During 2012-13, the Pima County HOME Program: • • • • • • • Restructured the Consortium’s Down Payment Assistance Program (in partnership with City of Tucson) in preparation for the impending new HOME Program Final Rule and to adapt to reductions in HOME funds and recent developments in the local housing market. The new Program began in April 2013 and during its first 3 months of operation Consortium HOME funds have assisted nine (9) low-income homebuyers, with County HOME funds assisting 2 of the 9 homebuyers. Adopted New HOME Program policies and procedures, including policies for the new Down Payment Assistance Program. Provided training for the Homeownership Housing Counselor’s working with the new Down Payment Assistance Program. Renewed its commitment with Habitat for Humanity Tucson to provided assistance to Habitat homeowners purchasing Habitat homes in the communities of Marana and Amado. A new written agreement with Habitat was executed in April 2013, with one homebuyer receiving assistance under the new agreement. Funded the completion of one replacement home which was completed by Primavera Foundation’s South Tucson Revitalization Project for a very-low income homeowner whose home was beyond renovation. The new replacement home is a new, Energy Star certified, manufactured home ground-set on a block foundation wall. Completed renovation of 2 rental units in Ajo, AZ: In May 2013, the International Sonoran Desert Alliance (ISDA) completed renovation activities in South Building of the Historic Ajo Plaza, creating 2 new affordable rental units for low-income households in Ajo. As of 6/30/13 one of the units was rented and ISDA was in process of selecting and qualifying tenant for the other unit. This rental renovation was part of larger mixed-use economic redevelopment project recently completed at the Historic Ajo Plaza. Approved funding and executed written agreements for 2 new affordable mulit-family rental development projects as highlighted below: ○ Site work was completed and unit construction commenced at Primavera’s Las Abuelitas Family Housing, a new LEED® Certified 12 unit multi-family development for low-income families. Final completion is estimated for September 2013. ○ Site work began at Amity Foundation’s Dragonfly Village Transitional Housing, a new 30 unit multi-family transitional housing development for homeless families and individuals. Unit construction is planned to start in fall of 2013 with completion estimated for June 2014. HOME Match Pima County exceeded 25% through a variety came from non-federal of homebuyers using the HOME match requirement of of sources. The largest contribution cash contributions made on behalf HOME Down Payment Assistance. • The total County match secured in FY 2012-13 was $41,885; HOME match may be carried forward to future years. • Non-federal Cash Contributions - $41,885. Neighborhood Stabilization Program 1 (NSP1) Pima County Community Development and Neighborhood Conservation Department (CDNC) continued its NSP1 grant activities during the past year, meeting its required NSP1 expenditure deadline and substantially completing one additional NSP1 activity: • The International Sonoran Desert Alliance (ISDA) completed construction activities for the South Plaza redevelopment of the Historic Ajo Plaza. As a result of the South Plaza redevelopment: ○ 6 formerly vacant retail store front spaces are now leased and occupied ○ 5 new full-time positions and 3 new part-time positions have been created and in addition, to the 2 full-time and 4 part-time positions were transferred to the Plaza spaces with the ISDA office and gallery. Additionally, Pima over-sight of and monitoring • County CDNC staff completing remaining completed activities as continued activities follows: Primavera Foundation continued its NSP1 activities in the City of South Tucson; ○ One redeveloped single family home site was sold to a lowincome homebuyer. The original structure on the lot was an abandoned/condemned site built home, beyond renovation; Primavera demolished the old home and replaced it with a new Energy Star certified manufactured home, ground-set on a block foundation wall. The low-income homebuyer received homebuyer education and training through Primavera’s program. Pima County Community Development & Neighborhood Conservation 16 2012 - 2013 Consolidated Annual Performance Report AFFORDABLE HOUSING ○ Marketing activities to sell/rent three remaining NSP1 units resulted in identifying and qualifying 3 low-income home buyers whom intend to purchase the remaining units with final purchase agreements and close of escrow planned for early next Fiscal Year. • Pima County’s 11 acquired foreclosed properties that were renovated and transferred to the City of Tucson’s El Portal Program continue to be rented to low-income residents. CDNC staff continues to monitor quarterly reports submitted by City of Tucson staff in addition to collecting and reporting Program Income generated by the rentals. Barriers to Affordable Housing The Southwest Fair Housing Council, Inc., on behalf of Pima County, effectively completed the following actions and exceeded their goals during the past year to eliminate barriers to affordable housing: • Submitted 14 (4 more than planned) enforcement proposals to the U.S. Department of Housing and Urban Development Fair Housing Assistance Program Department to address complaints. • Fifty-four (54) clients (14 more than planned) received direct counseling assistance to prevent a foreclosure scam, remedy a scam, or obtained a mortgage modification. • Almost 34,000 pieces (24,000 above the goal of 10,000) of bilingual (English/Spanish) fair housing/fair lending literature were distributed to 93 (18 more than goal of 75) distribution sites throughout Pima County. • A total of 15 complaints were referred to a Tucson complaint analyst for potential enforcement activities at outreach offices (7 more than the goal of 8 potential complaints). • A total of 40 fair lending /discrimination clinics attended by 1,063 consumers were conducted (20 more clinics and 763 more consumers than planned). • A total of 399 housing staff of community agencies and for profit housing professionals attended fair housing/fair lending workshops and classes (99 more than the 399 staff planned for this training). • A total of 9 agencies have been secured in a network of approved housing counseling agencies (2 more than planned). • A total of 644 individuals received fair housing assistance (156 less than the goal of 800). Limited English Proficiency Implementation Plan CDNC drafted a Limited English Proficiency (LEP) Plan which identifies language needs based on the Four Factor Analysis developed by the U.S. Department of Housing and Urban Development and the U.S. Department of Justice. The LEP Plan describes the efforts of Pima County to provide language assistance to LEP individuals in order to facilitate effective participation in housing programs, workshops and events. The final draft is complete and available at http:// webcms.pima.gov/cms/one.aspx?portalId=169&pageId=23529 Predatory Lending The Southwest Fair Housing Council, Inc., through contacts with individuals, files complaints to stop predatory lenders and conducts mediations between borrowers and lenders who will be asked to pay compensation as a resolution of the complaint. Mostly low-income and financial stressed persons benefit by these effective fair housing strategies. The Mortgage Modification Fraud Prevention grant is underway with Don’t Borrow Trouble Pima County, a program of the Southwest Fair Housing Council, Inc., and has achieved the following results during the past year: HUD CONSOLIDATED ANNUAL PERFORMANCE REPORT 9/1/2012 THRU 6/30/2013 Activity Numbers Referrals Made 585 Referral Agencies 34 Enforcement Referrals 19 Direct Assists by DBT 46 Number of Calls 938 Percentage of Calls Foreclosure Related 81% Pima County Community Development & Neighborhood Conservation 17 2012 - 2013 Consolidated Annual Performance Report HOMELESSNESS AND SPECIAL NEEDS Supportive Housing Program Pima County CDNC continued participation in HUD’s Supportive Housing Program (SHP) through the local Tucson Planning for the Homeless (TPCH) Continuum of Care (CoC) Homeless Assistance Program. Pima County administers six SHP projects, which are renewed annually. CASA for Families and Homeless Management Information System (HMIS) are administered through the Community Development and Neighborhood Conservation Department, the others by Community Services – Employment and Training through the Jackson Employment Center. gram” rather than traditional outreach, into a program of housing and supportive services with employment as the priority for financial stability. The Earned Income Rate of all program participants of CSET was 66% or 213 out of 324 program participants. The residential stability rate of program participants moving from transitional housing to permanent housing was 70% or 226 out of 324 program participants. These four programs increased the number of program participants by 75 and provided housing and supportive services with the same allocation of funds as in previous years. The CASA Program – Coalition Assisting Self-Sufficiency Attainment – provides housing and supportive services to individuals,single parent families, and unaccompanied youth. La Casita provides services to parenting teens and unaccompanied youth between the ages of 18 and 24. The New Chance Collaboration provides housing and supportive services to ex-offenders from public institutions of care. Project Advent engages and enrolls chronically homeless families and individuals utilizing a “faith-based congregational outreach pro- For FY 2012, the CASA for Families program assisted homeless families in obtaining and stably transitioning to permanent housing through an integrated focus on housing, case management, employment, training, targeted educational services, and a variety of support services. This continued collaboration between CDNC, the grantee, and its three (3) non-profit grant sponsors: Primavera Foundation, Inc., The Salvation Army of Tucson, and Our Family Services, along with Pima County’s Jackson Employment Center. 1. 2. CASA – Coalition Assisting Self-Sufficiency Attainment – Funded for $428,470, CASA served approximately 78 parents with children, unaccompanied youth, and Individuals without dependants. CASA for Families – Funded for $434,713, CASA for Families assisted 32 families with transitional housing and supportive services. La Casita – Funded for $221,935, La Casita served approximately 22 parenting teens and youth between the ages of 18 and 21. 4. New Chance Collaboration – Funded for $387,476, New Chance Collaboration served approximately 140 ex-offenders. 5. Project Advent – Funded for $461,425, Project Advent served approximately 84 veterans and chronically homeless individuals and families. 3. 6. Homeless Management Information System (HMIS) - $181,089 was awarded to Pima County to continue implementation of the data collection system for the Tucson/Pima County Continuum of Care. A total of $7,370,214 was awarded to a total of 24 Continuum of Care projects in Tucson and Pima County. Housing Opportunities for Persons with AIDS (HOPWA) This past year, Pima County has received competitive HOPWA funding through three-year contract renewals, which run from the first of January to the 31st of December. These funds have provided urgent housing and case management needs of people living with AIDS with outstanding partners – Southern Arizona Aids Foundation (SAAF) and City of Tucson Community Services. The Pima County HOPWA partnership, Positive Directions, focuses on: • • • Establishing and maintaining housing stability for people living with HIV/AIDS, and their family members; Reducing the risk of homelessness Increasing access to health care and support for participants in the program The program’s Annual Performance Reports for the past six years demonstrate an effective program serving an average of 40 households with tenant based rental assistance and 10 households with permanent housing, all of whom receive case management services for mental and physical health care. In the past year, the SAAF and the City of Tucson were fortunate to participate in Getting to Work – HOPWA Employment Initiative. We recognize the need to build additional capacity to work with clients in accessing employment and training resources. We appreciate the opportunity we had through the HOPWA Employment Initiative to receive training and build organizational capacity relating to employment services. The services delivered by the Pima County HOPWA partners effectively remove major barriers (problems with managing substance abuse and mental illness) to stable housing. The success of this program continues as HUD recently awarded Pima County another 3-year grant totaling $1,313,826, which is leveraged by $2,099,325 including Ryan White Program Pima County Community Development & Neighborhood Conservation 18 2012 - 2013 Consolidated Annual Performance Report HOMELESSNESS AND SPECIAL NEEDS Funds, Pima County Outside Agency Fund, and Medicaid. As a result of HOPWA funding: • • • • • Tenant-based rental assistance was provided to 50 households. Project-based permanent housing was provided to 11 households. All 61 households receiving housing assistance through this grant also received comprehensive case management services. 34 people living with HIV/AIDS received in-patient substance abuse treatment in order to maintain stable housing. 126 individuals (61 eligible people living with HIV/AIDS and 65 family members) received housing assistance. the community’s most vulnerable chronically homeless individuals. The 51 Homes new goals target housing Veterans and lead the community’s efforts to end Veteran homelessness by 2015. 25 Veterans have been housed so far and reducing time to enter the housing has been key factor in project’s success. The local Veterans Administration has become a great partner in the community and the City of Tucson, the Public Housing Authority, continues to review its processes and make plans to improve their housing system. 51 Homes and the partners working on the Veterans Challenge continue to develop best practices in our community to address housing first strategies and to work together to successfully house the homeless and to keep them housed. Updates on the 51 Homes project, Veterans Challenge, and other stories and information, can be found at: http://www.51homes.net. County, HUD, and Other Federal Funds Allocated to Assist the Homeless and Special Needs Populations Homeless Prevention and Rapid Re- Housing During the year, the Outside Agency Program assisted 19,084 individuals/ households with special needs through a variety of activities including emergency rent/mortgage and utility assistance, shelter and transitional housing, food programs, transportation, housing related services and other assistance. Plan to End Homelessness Update The Continuum of Care, Tucson Pima Collaboration to End Homelessness (TPCH,) finalized its strategic plan and began working with HUD TA consultants to review CoC Governance Structure and began the planning process for the local Coordinated Intake and Assessment system. One local agency, Our Family Services, secured an Americorps member and private foundation funding to assist with coordination of this new system. Homeless Prevention activities were expanded in the past year to include two new agencies targeting county clients, following the new AMI requirements. Rapid Re-Housing efforts have been slow to start in the community. Pima County has widely communicated Rapid Re-Housing best practice models as shared by the National Alliance to End Homelessness. Rapid Re-Housing activities will be extremely beneficial to residents in the more rural county areas, where no shelters exist and there are limited emergency assistance programs. Homeless Management Information System (HMIS) The Pima County Homeless Management Information System continues to change and evolve as the HEARTH Act influences the CoC regulations. TPCH successfully completed both the sheltered A variety of funds were used to assist and unsheltered Point-in-Time counts using HMIS. A group of households at risk of losing housing or utilities. community volunteers, representing various agencies throughout the continuum, entered the assessment data from Street Count interviews into HMIS, which allowed a Emergency Rent/Mortgage/Utility Assistance 12-13 special report to be exported for data analysis. CDBG - $24,000 (1%) More programs were added to the HMIS, such as a community-funded transitional housing program called Exodus and a supportive services for youth program known as Youth on Their Own, or YOTO. CSBG - $656,738 (22%) ESG - $59,000 (2%) ESN - $1,641,818 (54%) FEMA - $131,824 (4%) HOPWA - $195,251 (6%) OA - $188,500 (6%) SHP - $135,454 (4%) $0 $500,000 $1,000,000 $1,500,000 Housing First Model The Tucson/Pima County 51 Homes leadership team, along with its partners and agencies continue community-wide efforts house $2,000,000 The Continuum of Care is relying more heavily on the HUD required reports generated from HMIS, as well as realizing the need for customized reports that will help with system-wide Gaps Analysis and unmet need. TPCH added a new Data Subcommittee to assist with the data review and planning, as well as assisting Pima County as the HMIS Lead Agency to develop HMIS policies and procedures. Pima County Community Development & Neighborhood Conservation 19 2012 - 2013 Consolidated Annual Performance Report HOMELESSNESS AND SPECIAL NEEDS Race of Clients Hopwa, SHP & Home White - 58% Black or African American - 20% Asian - 0% American Indian or Alaskan Native - 13% Native Hawaiin or Other Pacific Islander - 0% American Indian or Alaskan Native & Black or African American - 1% Other/Multi-Racial - 7% Don't Know/Refused - 1% 0 50 100 150 200 250 Ethnicity of Clients for HOPWA, SHP & HOME Don't Know/Refused - 1% Non-Hispanic - 51% Hispanic or Latino - 49% 0 50 100 150 200 250 FEMA Emergency Food and Shelter Program Phase 30 Srvd Meals/Congregate - $73,054 (19%) Other Food - $35,838 (9%) Mass Shelter - $60,562 (16%) Other Shelter - $79,575 (21%) Rent/Mortgage Assistance - $128,542 (34%) Utility Assistance - $4,191 (1%) $0 $40,000 Pima County Community Development & Neighborhood Conservation $80,000 $120,000 20 2012 - 2013 Consolidated Annual Performance Report HOMELESSNESS AND SPECIAL NEEDS FEMA Emergency Food and Shelter Program – Phase 30 Pima County serves as the qualifying jurisdiction to administer the FEMA Emergency Food and Shelter Program, a program aimed at assisting individuals in need with emergency food, shelter, and related needs. The program pays specific attention to the needs of the elderly, families with children, Native Americans, and veterans. Agency Program Award Mass Feeding Mass Shelter Other Food Catalina Community Services Senior Meals $ 10,530 $ 10,530 Catholic Community Services Nutrition Services $ Community Food Bank TEFAP $ 15,776 $ 15,776 Community Food Bank Ajo Community Food Bank $ 4,172 $ 4,172 Community Food Bank Amado Community Food Bank $ 8,252 Community Food Bank Caridad $ 9,075 $ 9,075 CPSA/TPCH Homeless $ 26,733 $ 8,669 $ 10,909 The Haven Nutritious Food to Help Aid Recovery $ 11,492 $ 11,492 Interfaith Community Services Meals for Seniors $ 9,436 $ 9,436 $ 7,294 $ 7,294 $ 4,406 Mobile Meals of Tucson 7,250 New Beginnings for Women & Children/Our Family Services, Inc. Emergency Family Shelter $ 12,993 Pima County Community Services Employment & Training Community Action Agency $ 132,733 Primavera Foundation, Inc Emergency Shelter Programss $ 85,473 San Ignacio Yaqui Council, Inc Old Pascua Senior Nutrition & Social Program $ The Salvation Army, Inc. 4,902 $ Domestic Violence $ 16,475 Pima County CDNC Administrative Allowance $ Rent/ Utilty Mortgatge Assistance 7,250 $ 8,252 $ 2,916 $ 7,155 $ 3,664 $ 30,262 $ $ 2,007 $ 128,542 $ 4,191 $ 128,542 $ $ 55,211 4,902 $ 19,176 TCWC/Emerge! Other Shelter $ 3,974 $ 15,202 $ 35,838 $ 79,575 $ 16,475 7,476 TOTAL: $ 389,238 $ 73,054 Pima County Community Development & Neighborhood Conservation $ 60,562 4,191 21 2012 - 2013 Consolidated Annual Performance Report RECOVERY ACT PROGRAMS Pima County Neighborhood Investment Partnership Pima County received $22,165,000 for Neighborhood Stabilization Program 2 (NSP2), part of the federal stimulus through the American Recovery and Reinvestment Act (ARRA). The Pima County NSP2 Consortium, called PNIP - the Pima County Neighborhood Investment Program - includes eight partners: • • • • • • • • City of Tucson Community Investment Corporation Chicanos Por La Causa Family Housing Resources Habitat for Humanity Primavera Foundation Old Pueblo Community Services Southern Arizona Land Trust The Pima County Consortium has successfully met all deadlines, has spent and amount exceeding the grant ($23,259,114.09 – as of August 12, 2013), and has spent all funds in the grant account. Pima County and subrecipients are waiting for instructions in order to proceed to close out of the grant. Pima County exceeded the number of assisted units projected in the HUD application. Some projects are just beginning and there have been project shifts due to changing market conditions or ability to obtain suitable properties. It is predicted that all construction and sales will be completed by the end of 2013. By then 409 units of housing and lots will have been impacted. • Down Payment Assistance was provided to 137 families to purchase foreclosed homes in the target area. Community Investment Corporation (CIC) managed the program in partnership with four Housing Counseling Agencies. • Development plans for new construction of a 12 unit multifamily complex for families including grandparents raising grandchildren, also in the City of South Tucson. This complex will include a community center and will be Gold LEED certified • Fifty vacant and foreclosed lots have been land banked for future development. • Utilizing the resources of NSP1, 2 and 3, created the fastest growing community land trust in the country. NSP has supported the development and implementation of the Pima County Community Land Trust (PCCLT), which was paper structure before the NSP funds. The City of Tucson purchased 23 homes using NSP2 funds. They have been rehabilitated with energy saving elements and transferred to the PCCLT and sold to low income buyers. • Eighty-nine new homes will have been built and sold to moderate income buyers. • Single family affordable homes have been rented to 79 low, moderate and middle income households. The homes were renovated to meet the silver rating of the Pima County Regional Green Building Program. • The City of Tucson completed its NSP2 demolition activity removing 20 blighted structures in the target area. Program income from rental properties and sales of homes is returned to Pima County and will be reinvested in the PNIP target area for eligible activities. Staff is working with consortium members to prepare for close out of the grant, and is waiting for instructions from HUD. Pima County Community Development & Neighborhood Conservation 22 2012 - 2013 Consolidated Annual Performance Report NEIGHBORHOOD REINVESTIMENT PROGRAM In fiscal year 2012-2013, the Pima County Neighborhood Reinvestment bond program completed two community selected infrastructure projects, both located in the City of Tucson. • Dunbar Spring Neighborhood pedestrian safety and public art project • Wakefield Neighborhood youth skate park This completes 51 projects of the 54 approved by the Board of Supervisors utilizing 2004 bond funding . The 3 remaining projects are in design or construction. When those projects are completed, within the next several years, the 1997 and 2004 Neighborhood Reinvestment bond funding will be exhausted. The Neighborhood Reinvestment Program is sustained by the voter approved bonds. The Pima County Bond Advisory Committee makes recommendations to the Board of Supervisors concerning capital improvement bond elections and the specific bond questions to be included. The Committee has been meeting regularly since the last bond election in 2004 and has recommended $30 million in additional Neighborhood Reinvestment bond funding in the next County bond election. Unfortunately, the weak national economy has delayed the decision on the next bond election. There is no date scheduled at this time, although 2014 is the most recent date discussed. Until the election is held and voters approve new Neighborhood Reinvestment bonds, no additional community project applications can be considered, in spite of the many identified infrastructure needs in Pima County stressed areas. Current general fund budgets of Pima County, the City of Tucson, and other local jurisdictions provide little if any money for sidewalks, street lighting, park improvements, pedestrian safety amenities, or essential community buildings. That gap has been filled in part by Neighborhood Reinvestment funding, and if it is not replenished, neighborhood infrastructure will continue to degrade, impacting the quality of life in each neighborhood and the wider Pima County community. Communities which have received Neighborhood Reinvestment funded projects understand the importance of the program to the sustainability of their communities. Neighborhood responses to the surveys distributed after projects are constructed are unanimous in praising the program and its positive impact on community cohesion and pride, property values, youth behavior, health and safety, and crime prevention. When the Bond Advisory Committee convened a public hearing on potential bond questions for the next bond election, the Neighborhood Reinvestment question drew 42 neighborhood speakers in support of maximum funding, more than any other single bond question. Pima County Neighborhood Reinvestment is a successful community revitalization program which is embraced by the stressed neighborhoods of the region. It is essential for the vitality of Pima County that Neighborhood Reinvestment continue to work collaboratively with community residents, local jurisdictions, and nonprofit organizations to build sustainability at the neighborhood level, whatever the source of funding may be. Pima County Community Development & Neighborhood Conservation 23 2012 - 2013 Consolidated Annual Performance Report NEIGHBORHOOD REINVESTIMENT PROGRAM Dunbar Spring Community Improvement Project - $351,881 The Dunbar Spring Community Improvement Project is bounded by Speedway Boulevard, Stone Avenue, 5th Street and Main Street. This project included the following design elements: • Thirty-one (31) curb extension/corner curb extension / water harvesting basins; • Four (4) traffic circles: 2nd Street / 10th Avenue, University Boulevard / 11th Avenue, 4thStreet / 11th Avenue, 4th Street / 10th Avenue; • Three (3) on-street parking locations at the north frontage of Dunbar School, along 5th Street between 9th Avenue and 10th Avenue, and along 4th Street between 9th Avenue and Entrada Real Apartments; and • One (1) sidewalk in-fill along 4th Street between Main Street and 11th Avenue. • Artwork - Fish Sculpture, benches, Crossroads Sculptures in traffic circles “These types of collaborations between the city, county and neighborhoods not only produce great projects, they build great relationships. Our project includes traffic improvements that will protect cyclist, pedestrians and residents; simultaneously feeding rainwater to our native plants… what more can you ask for for?” -Turtle, Dunbar Spring resident Pima County Community Development & Neighborhood Conservation 24 2012 - 2013 Consolidated Annual Performance Report NEIGHBORHOOD REINVESTIMENT PROGRAM Wakefield - $504,000.00 The Wakefield Neighborhood in collaboration with St. John’s Parish and the Diocese of Tucson selected an at-level skate park as their Neighborhood Reinvestment project. This followed numerous meetings of the neighborhod associations surrounding St. John’s Parish, parish representatives, and the City of Tucson. Young skaters were trespassing on parish property and using benches, tables and railings for their skating purposes. It was determined that this recreational opportunity would benefit the youth, the neighborhoods, surrounding businesses and the parish itself. All of the skate park elements were selected by young skaters. This project completed Phase 2 of the St. John’s Community Park, including a paved walking path, ramada, picnic tables, water fountain and landscaping. “The Wakefield Park project is a great success. Last evening I drove by the park and this is what I saw: a dozen or so people of all ages, some were jogging, some walking and some pushing strollers around the track. A soccer team was practicing on the inner field. As I turned my sights toward the St. John School Skateboard Park, I saw 12 or 15 skateboarders both youths and young adults going through their stunts. Our community needs to continue to expand parks such as the St. John Community Park. Parks make Tucson and Pima County a better place to live in and to raise a family. Thank God for Neighborhood Reinvestment.” -Leonard E. Basurto, PCIC Leader St. John the Evangelist Catholic Church Pima County Community Development & Neighborhood Conservation 25 2012 - 2013 Consolidated Annual Performance Report OTHER ACTIVITIES Monitoring Monitoring is a principal means by which the Department carries out its statutorily mandated responsibility by assuring compliance with applicable federal requirements and ensures that performance goals are being met. Staff monitoring is an ongoing process involving continuous communication and evaluation. Such a process involves frequent telephone contacts, written communication, analysis of quarterly reports and audits, and periodic meetings. Staff keeps fully informed concerning compliance with program requirements and the extent to which technical assistance is needed by the agencies. The overriding goal of monitoring is to identify deficiencies and promote corrections in order to improve, reinforce, or augment grant performance. Emphasis is on prevention, detection and correction with a positive attitude. Whenever possible, deficiencies are corrected through discussion, negotiation or technical assistance in a manner that maximizes local discretion. FY2012 Monitoring Activity CDBG staff desk reviews to conducts ensure monthly compliance and that quarterly includes: These changes in IDIS assist grantees and field offices in preventing activities from remaining open with no action for long time periods, reducing the number of activities that are cancelled with draws, and providing explanations for revised draws. In addition, these changes allow grantees to respond in an accurate, comprehensive, and timely manner and take the necessary steps once a Remediation Plan or cancelled with draws request has been approved or disapproved by the field office. The new system changes flag cations by grantees and field and require justifioffice approval for: • Activities that have had no draws for a year. • Activities that have not reported accomplishments for three years. • Activities that have 80 percent of their funding amount disbursed and no accomplishments reported. • Activities that grantees request to cancel withdraws. Revised draws ees but do will not require require justifications by grantfield office approval. • Verification of each monthly payment request submitted for reimbursement to ensure all proper documentation is provided: invoices, employee time and effort sheets, and checks. Pima County initially had 38 activities/projects that were in remediation. Currently there are four of which two are in the process of being completed. • Drawdown requests for funds budgeted, received drawdowns to date, funds obligated in current period and to date, funds expended in current period and to date, and balance remaining Staff conducts itoring about • Quarterly and annual reports to track actual project accomplishments, obligations, and spending patterns against planned operations and accomplishments through Pima County Community Impact Reporting System (CIRS). • CAPER data collection involving the following: activity’s name, matrix code, description, location, compliance with national objective being met, amount expended during then program year, and activity status and specific units of accomplishments. The U. S. Department of Housing and Urban Development (HUD) has implemented new IDIS reporting requirements for the CDBG program requiring grantees to view all activities/projects on a continuous basis in order to increase its use of IDIS to improve oversight of CDBG activities. The changes particularly focus on the need to improve oversight of: • • • Long-standing, open activities Cancelled activities with draws Draws revised from one activity to another a more intense review and 60% of its agencies monyearly. Staff worked closely with the Salvation Army, a Supportive Housing Program (SHP) subrecipient, to develop a Corrective Action Plan for non-compliance issues. Staff provided Technical Assistance utilizing the HUD Self-Monitoring tools; setting up case management shadowing opportunities with other provider agencies; reviewing HUD compliant eligibility criteria; identifying community resources for existing clients; developing outreach strategies; and, brainstorming ideas to engage more clients in the upcoming year. For FY2012-2013 the Affordable Housing Division monitored compliance for the HOME Program, NSP1 Program and the Affordable Housing Bond Program. The City/County jointly funded HOME down payment assistance Program was jointly monitored by the City/County HOME Consortium staff; County staff assisted City of Tucson staff whom assumed the lead role in the documenting the joint monitoring effort for the Consortium. Pima County is responsible for monitoring HOME projects funded with County discretionary HOME funds. HOME and NSP1 Projects are monitored for compliance during development, at completion and annually for long term affordability requirements. For FY 12-13, there Pima County Community Development & Neighborhood Conservation 26 2012 - 2013 Consolidated Annual Performance Report OTHER ACTIVITIES were four (4) County HOME rental development projects that were monitored for annual compliance. CDNC Housing staff completed FY 12-13 on-site monitoring of tenant files and HOME units at all four County funded developments following HUD protocol. CDNC staff also monitored progress and completion at one new HOME rental development completed during FY12-13, the Ajo Plaza Apartments. For FY12-13, there were no regulatory findings to report. However there were some non-regulatory concerns noted regarding tenant file organization and housing unit and common area maintenance; all have been addressed or are in the process of being addressed. Additionally, in January 2013, CDNC Housing staff developed a homebuyer survey to be used as an annual monitoring tool for its Homeownership Down Payment Assistance Program. The survey was mailed to all homebuyers who received County Down Payment Assistance over the past 5 fiscal years. Over 35% of the surveys were completed and returned by the assisted homebuyers, all of which were still currently occupying the homes as their primary residence. Housing staff is currently working on follow-up plan for homebuyers who did not respond to the survey. County NSP1 Program has one sub-recipient which was also monitored for compliance during FY1213. There were no significant findings or concerns. New for FY 12-13, CDNC Housing staff completed its first annual performance audit for the 1997 and 2004 Affordable Housing Bond Programs. At total of 19 completed projects were monitored to assess the condition of bond funded improvements. All of the improvements were found to be in satisfactory conditions and still serving affordable housing developments as required by the Bond Ordinance Section 3 CDNC staff has strengthened its relationship with the Pima County One Stop, a resource of potential employees, by increasing collaboration between the two to further Section 3 goals for CDNC’s federally funded construction projects. At the onset of construction projects, pre-construction conferences are held jointly by CDNC and One Stop staff to inform contractors of their Section 3 responsibilities, as well to provide contractors with a source of potential employees for said projects. The procedures for complying with Section 3 include: 1. 2. Section 3 Clause and forms in all bid and contract documents; Conduct pre-construction meetings with the prime contractor and all subcontractors; 3. At the Pre-Construction meetings, the following are explained: a. Section 3 numerical targets b. Self-Certification for new hires c. Section 3 Business form d. Contractor Annual Report on Section 3 hiring e. Contact information for the One Stop; 4. 5. All contracts include new hire self-certification forms and Section 3 business forms for contractors to complete and submit to CDNC and One Stop staff. OneStop then follows up with the contractor(s) and informs them if they know of eligible workers in the relevant trades; One Stop continues to work with contractors to help them fill their vacancies. CDNC will continue seeking opportunities to send relevant staff to Section 3 trainings and seek additional resources and funding when it becomes available to further meet Section 3 federal requirements. Obstacles to serving underserved needs: • • • • • CDNC serves a large rural area as well as urban neighborhoods. Many organizations and agencies are facing cuts to programs and staff. Needs are increasing while capacity decreases. The concept of doing more with less has reached the limit where it is necessary “to do less with less.” There is more competition for a shrinking pool of funds. Lack of portfolio loan products Tighter underwriting and credit score requirements. Foster and Maintain Affordable Housing • • • HOME, NSP and other resources are used for downpayment assistance to expand homeownership and stabilize distressed neighborhoods. HOME offers low income homebuyers the opportunity to purchase a home they can afford anywhere within Pima County. Pima County has funded projects that are developed in-part for special needs populations throughout Pima County. An example is a project using both HOME and NSP funds for a multifamily housing project named Las Abuelitas “The Grandparents”, where units are designed (in part) to accommodate grandparents who are raising their grandchildren as well as other low-income families with children. Pima County implemented an aggressive foreclosure prevention program that works with homeowners in jeopardy of losing their homes. This has continued to be a top priority for the Housing program within the Community Development and Neighborhood Conservation department. Eliminate Barriers to Affordable Housing • • In conjunction with the City of Tucson, Pima County permits the use of HOME funds for downpayment assistance be combined with the low interest rates that have been available through the Tucson and Pima County Industrial Development Authorities’ Mortgage Revenue Bond Program. The Pima County Housing Program works with its Development Services Division to offer low income residents an impact permit fee waiver. While development services Pima County Community Development & Neighborhood Conservation 27 2012 - 2013 Consolidated Annual Performance Report OTHER ACTIVITIES • • issues the permit, housing staff determines eligibility using HOME income guidelines. The Pima County Housing Center provides anyone needing housing or housing related services direct service, resources, information, and referral services. As an example, if someone is looking for affordable rentals, the center provides them with a list of available places. There are public use computers set up where residents can find rentals through Pima County/City of Tucson’s www.pimacountyhousingsearch.org website. For profit and nonprofit housing developers can get information about resources available to them, homeowners can now get direct and immediate assistance from housing counselors who occupy space on a rotating basis. The Pima County Community Land Trust organization is located at the housing center and provides direct services to residents inquiring about homeownership programs available. Other programs working to eliminate barriers include ongoing credit repair and debt management classes, foreclosure prevention and homeownership events, workshops and training classes. Pima County Bond Funds for Affordable Housing provides for profit and non-profit developers access to funds for the development of affordable housing. Housing Summary by Activity Type 35,000 30,000 25,000 20,000 15,000 10,000 0 Reduce the number of Families in Poverty • • • • • • • Public Housing and Resident Initiatives • • Pima County and the City of Tucson continue to maintain the Section 8 consortium. The City of Tucson PHA manages the county-wide Section 8 program (with the exception of the City of S. Tucson) Pima County continues to work closely with the City of Tucson to ensure the quality of its Section 8 program is maintained regardless of projected administration cuts to the program. In FY 12-13, County and City staff continue meeting regularly to review reports and planning documents for the Section 8 Voucher program. Lead-Based Paint Hazard: • • All work performed for the Home Repair Program is procured through a bidding process and contracted to licensed contractors; and in compliance with the current International Building Codes adopted by Pima County, HUD Lead Safe Housing Requirements, and any other rehabilitation standards set forth by the funding source. At a minimum ,HUD’s Renovate Right brochures are distributed. Exempt: Hard costs <= $5,000 - 17,812 5,000 Overcome Gaps in Institutional Structures Pima County and the City of Tucson continue to maintain the HOME Consortium and collaborate on policies and projects. The Pima County Housing Center (EL Banco) provides public access for housing and housing related services. Housing constructed before 1978 - 33,410 Exempt: housing constructed 1978 or later - 18,521 Otherwise exempt - 25,167 Pima County continues to staff an aggressive Section 3 plan through collaboration with the Pima County One-Stop. Through weatherization and green building programs, reduction in utility costs allow residents to live more affordably in their homes. Pima County is supporting Individual Development Account (IDA) programs with financial education curriculum and regular case management. Pima County has an impact fee waiver program for affordable housing development. The Pima County Land Trust has become its own stand alone agencey creating homeownership opportunities for low income families while preserving long term affordable housing units. http://pimacountycommunitylandtrust.org. Citizen Participation Not only is the Community Development and Neighborhood Conservation Department (CDNC) dedicated to creating “a more viable and livable county and to improve the quality of life for residents (as declared by the Mission Statement),” but the Department is also committed to giving those residents a voice in the funding and project design processes. This committment ensures that local needs are addressed with CDNC funding and establishes trust with residents as they observe and help determine the use of taxpayer dollars. Following are some of the ways the public were included in CDNC activities. • CDBG: While CDBG funds are used to accomplish national objectives, there is flexibility inherent in the program to meet locally determined priorities. These priorities were communicated to local agencies and communities. Subsequently the agencies and communities submitted proposals for projects addressing these issues. In addition to sending Request for Proposals (RFPs) to local groups, advertisements explaining this process were published in local newspapers and Pima County’s website. CDNC provided technical assistance to communities with identified needs and goals Pima County Community Development & Neighborhood Conservation 28 2012 - 2013 Consolidated Annual Performance Report OTHER ACTIVITIES • Neighborhood Reinvestment Residents of stressed neighborhoods participate in Neighborhood Reinvestment Program project development and construction, including: o Infrastructure project consideration and consensus selection o Drafting of project proposal with assistance from NR staff o Presentation of proposal to the Neighborhood Reinvestment o Attendance at regularly scheduled meetings to discuss design and construction of the project o Planning and coordination of the project dedication ceremony o Completion of written post-construction survey and annual survey relating to maintenance and use of project The Neighborhood Reinvestment Oversight Committee, which reviews project proposals and forwards recommendations to the Board of Supervisors, consists of community residents who reside in the target areas. • Citizen Oversight: To ensure additional citizen participation involvement and oversight, there are three citizen advisory boards tht provide funding and policy recommendations to CDNC staff and the Board of Supervisors: the Housing Commission, the Neighborhood Reinvestment Oversight Commitee, and the Outside Agency Advisory Committee. Pima County and the City of Tucson have partnered together to jointly implement consultation efforts with the Tucson Pima Collaboration to End Homelessness (TPCH) and Continuum of Care (CoC) to effectively address ESG program changes as a result of the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009. FAIR HOUSING Addressing Impediments to Fair Housing in Pima County For the period September 1, 2012 through June 30, 2013, the Southwest Fair Housing Council, on behalf of Pima County, participated in the following actions to address Impediments to Fair Housing: Impediment #1: Unlawful Housing Discrimination. Pima County has provided funding for testing and enforcement activities through the Southwest Fair Housing Council (SWFHC) – A total of 115 tests were conducted in both the City of Tucson and other areas in Pima County: • 95 were rental tests, 17 were sales tests, 10 National Origin, and 7 for Race. Three tests were conducted as loan modification scam tests for National Origin. • Twenty tests were race-based rental tests, 25 were national origin-based rental tests, 13 were familial status rental tests and 40 were disability-based rental tests. Thus far, 22 tests or 19% of those tests analyzed evidenced possible unlawful housing discrimination. There were 72 tests or 62% of the tests that did not support the allegations. There were 21 tests or 18% of the test results were inconclusive. During the period, SWFHC also received 160 calls/contacts from individuals who presented housing problems that appeared to allege possible unlawful discrimination. After detailed follow up and in-depth conversations with the reporting individuals, 45 of the allegations were referred and forwarded to HUD and/or the Arizona Attorney General’s Office for follow up as formal complaints. The remaining complaints or allegations were referred to City of Tucson Property Housing & Complaint (PaHC), the Arizona Residential Landlord Tenant Act, the Southern Arizona Legal Aid Office (SALA), Community Legal Services, the websites for disability—www.bazelon. org, the Arizona Center for Disability Law (ACDL) and/or to the Don’t Borrow Trouble® Pima County program and other local agencies. During this time, SWFHC and Pima County CDNC housing staff met and discussed strategies for implementing Affirmatively Furthering Fair Housing. On behalf of the housing activities, staff obtained guidance from SWFHC on how to map current impediments, develop an awareness training for developers of affordable housing currently and potentially received funds from the department, and exploring the methods utilized by others in Arizona. Pima County Community Development & Neighborhood Conservation 29 2012 - 2013 Consolidated Annual Performance Report PERFORMANCE MEASUREMENTS - HOUSING ACTIVITIES PERFORMANCE MEASUREMENTS - HOUSING ACTIVITIES Activity Priority New Construction Rental Housing (Total)* New Construction Rental Housing (0-30% MFI) High New Construction Rental Housing (31-50% MFI) High New Construcion Rental Housing (51-80% MFI) Medium Rental Housing for Disabled Populations High Rental Housing for Elderly Medium 5-year Goal FY 10-11 100 3 X 3 X 128 X 200 300 Acquisition/Rehabilitation/ Rental or Lease 0 High Owner-occupied Housing Rehabilitation (Total)* Owner-occupied Housing Rehabilitation 0-30% MFI High Owner-occupied Housing Rehabilitation 31-50% MFI Medium Owner-occupied Housing Rehabilitation 51-80% MFI Medium X 11 300 2 8 345 217 245 187 133 163 74 56 60 84 28 2,000 Homeownership Assistance (Total)* CDBG HOME 140 X High Homebuyers 31-50% MFI Medium 7 22 Homebuyers 51-80% MFI Medium 59 117 2 27 41 24 Acquisition/Rehabilitation/Resale 200 3 X X (NSP1) X X(Housing Bonds) X X X X X X X X(Housing Bonds) 1 Reconstruction (manufactured) X X 1 150 X X X 2 Homebuyers 0-30% MFI New Construction for 1st-time Homebuyers Other X 22 1,206 66 ESG X 50 600 Foreclosure Prevention (legal counseling) FY 12-13 128 Preservation of Existing Affordable Rentals Rental Housing for Special Needs Populations FY 11-12 X (NSP1) 1 X No Numeric goal in plan 29 22 X Community & Partnership meetings/training @ Pima County Housing Center No Numeric goal in plan 329 662 X Foreclosure Notifications No Numeric goal in plan 9,986 6,756 X Foreclosure Prevention (one-on-one assistance provided to homeowners @ Pima County Housing Center) No Numeric goal in plan 43 194 X Roadway Dev. Impact Fee waivers granted Other Housing related assistance Housing Counseling/Training 2,000 289 X * 5-year consolidated Plan Goal all income levels Pima County Community Development & Neighborhood Conservation 30 2012 - 2013 Consolidated Annual Performance Report PERFORMANCE MEASUREMENTS - NEEDS OF HOMELESS AND SPECIAL POPULATIONS PERFORMANCE MEASUREMENTS - NEEDS OF HOMELESS AND SPECIAL POPUALTIONS Activity Priority 5-year Goal 10-11 11-12 12-13 Homeless Homeless Prevention Operating Subsidy for Shelters Case Management/Essential Services Development of Supportive Housing Non-Homeless Special Needs High High High High 250 100 1,250 200 54 174 38 Home Adaptations for Disabled Reverse Mortgage Program Assistance to Frail Elderly Assistance for Victims of Domestic Violence Assistance to Developmentally/Physically Disabled High High High High High 150 250 2,000 4,250 150 12 80 CDBG HOME 74 ESG Other X X X X X X X X 565 12 11 190 13 116 X X 277 X X X X X X 2012 -13 GOALS/ACCOMPLISHMENTS HUMAN SERVICES AND ECONOMIC DEVELOPMENT: AFFORDABLE HOUSING: • • • • • • • • • Create 45 new homeownership opportunities Developed 10 affordable rental housing units. Assisted one existing homeowner with replacement housing. 22 Roadway Dev. Impact Fee waivers granted to low income homeowners. 289 persons attended Housing Counseling/Training at the Pima County Housing Center. 662 persons attended housing related Community & Partnership meetings/training at the Pima County Housing Center. 6,756 Foreclosure Referral Notices were mailed out to potential foreclosure victims. Foreclosure Prevention services (one-on-one assistance) was provided to 194 homeowners at the Pima County Housing Center. SPECIAL POPULATIONS AND HOMELESS: • • Transitional and supportive housing services for over 600 single parents with children, parenting teens, exoffenders, Veterans, unaccompanied youth, victims of domestic violence, and individuals without dependents Over 60 victims of HIV/AIDS and their families will receive services including tenant-based rental assistance, project- based housing comprehensive case management services,support services, and or in-patient substance abuse treatment. • • Pima County received 79 applications for public services funding from 32 organizations totaling $1,043,496. Public Services Funding recommendations were approved by the Board of Supervisors in early June 2012. Total funding for public services was $338,243. Rent, mortgage and utility assistance was provided to households at risk of homelessness or loss of utilities. A microbusiness enterprise program is in the early stages of design. FACILITIES AND INFRASTRUCTURE: • Pima County received 33 applications for public facilities, neighborhood facilities, infrastructure. Facilities and infrastructure funding recommendations were approved by the Board of Supervisors in early June 2012. Total funding for facilities was $406,012 and infrastructure was $139,000. COUNTYWIDE ADMINISTRATIVE ACTIVITIES: • • Southwest Fair Housing Council coordinated Fair Housing Outreach, Education and Compliance. A total of 14 workshops were conducted and presented to consumers, professionals, realtors, property management companies, Tucson Police Department etc. Over 3,00 pieces of fair housing literature were distributed as well. SWFHC conducted three (3) tests and took in 47 pre-complaints. Southern Arizona Legal Aid coordinated a Homeowner and Tenant Protection Program. 142 cases were opened and 117 closed. SALA prevented eviction in four cases, benefiting eight persons in the households, and delayed eviction providing time to seek alternative housing in three cases affecting eight persons. Pima County Community Development & Neighborhood Conservation 31 2012 - 2013 Consolidated Annual Performance Report ATTACHMENT 1 - CDBG PROGRAM CAPER REQUIREMENTS HUD requires that all CDBG recipients provide an overview of the results and impacts of the CDBG Program. A list of funded activities, progress in expended funding, and units of assistance are detailed throughout this report. The CAPER defines the one-year activities in relationship to the 2012 Annual Action Plan and in relationship to the five-year goals and objective of the City of Tucson and Pima County Consortium Consolidated Plan covering Fiscal Years 2010-2014. The following measure the outcomes of the CDBG program and their relationship to the goals and objectives of the County’s 2012 Annual Action Plan Pima County Community Development Target Areas Use of CDBG in Meeting Priorities • CDBG funds were used to meet a variety of the Priority Needs identified in the Consolidated Plan, and the Executive Summary (page 3) and Matrix of Accomplishments (pages 8-9) of the 12-13 CAPER detail the use of CDBG funds. Nature and Reasons for Changes in the CDBG Program • • The Community Development and Neighborhood Conservation Department (CDNC) sets CDBG program priorities through six public hearings that are conducted annually for the citizens of the County’s Target Areas. The priorities most frequently discussed at the meetings are housing rehabilitation, public facilities, infrastructure including water system improvements and fire hydrants, and public services such as childcare, healthcare, and youth and senior programs. Approximately 65% of Pima County’s CDBG funding is allocated to housing rehabilitation, public facilities and infrastructure. In the contracting process, CDNC works with agencies to identify their outputs and outcomes from standardized menus. Agencies submit quarterly and annual reports that include outputs and outcomes, demographics, and narrative information. The agencies can easily access past reports and use other features in the database system. This information, along with general information and HUD’s performance measurement information, is entered by CDNC into HUD’S IDIS Reporting System. • • Carrying Out the Action Plan • Pima County received additional resources to aid in implementing, augmenting, and leveraging its grant programs. In FY12-13, the Housing Rehabilitation Program received funding from the U.S. Department of Energy, Governor’s Office of Energy Policy, LIHEAP, Tucson Electric Power, Southwest Gas Corporation, Trico Electric Coop and USDA Housing Preservation Grant. In addition, in collaboration with Pima County Community • Action Agency (CAA) Department, staff conducted inspections and recommendations for CAA for the Utility Repair Replacement Deposit Program that repairs or replaces stoves, refrigerators, water heaters, washers and dryers and microwaves. Pima County effectively developed public facilities using CDBG funds and in collaboration with other departments including: Facilities Management, Cultural Resources, Natural Resources Parks and Recreation and Procurement. The County is also working closely with the U.S. Department of Agriculture-Rural Development Agency to develop infrastructure in rural areas. There are 15 Board of Supervisors designated Colonias in Pima County. This designation enables USDA Rural Development to provide assistance for improvements in infrastructure as well as loans and grants for housing rehabilitation. The Community Development & Neighborhood Conservation Department continues to work with other agencies to seek funding for their programs. The Department works with agencies and citizen groups seeking to carry out actions that are consistent with Consolidated Plan goals. Since 2002 the Community Development & Neighborhood Conservation Department has worked together with the Pascua Yaqui Tribe and Tohono O’Odham Nation under Proposition 202. Under Proposition 202, Arizona tribes agreed to share a portion of their revenues with the State of Arizona. Twelve percent of revenues are made available to cities, towns and Pima County Community Development & Neighborhood Conservation 32 2012 - 2013 Consolidated Annual Performance Report ATTACHMENT 1 - CDBG PROGRAM CAPER REQUIREMENTS counties to improve the health and well-being of the communities, strengthen public safety, open up educational opportunities, and address a multitude of other infrastructure needs. have a disproportionate concentration of minorities. All of these zip codes are located in or immediately adjacent to Tucson and South Tucson. Refer to Neighborhood/Agency Facilities on page 9 of this report for low-income or minority concentration or both. Refer to Pima County Target Areas Map and Pima County USDA Designated Colonias for location. Compliance with National Objectives • All Pima County CDBG projects meet the national objective of low-to-moderate income benefit. Activities to Minimize Displacement • • Pima County works with program sponsors to identify alternatives to projects that may cause displacement. Down payment assistance is not provided to buyers who are acquiring homes that are not vacant or owner-occupied. The County has a written Residential AntiDisplacement and Relocation Assistance Plan. Implementation of the Action Plan • • CDBG Program Income • N/A or NONE Pima County staff has worked diligently with local agencies and community groups to implement the Action Plan. Staff provides technical assistance including grant writers to assist in preparing applications for programs in HUD’s Super NOFA. Pima County refers requests for “Certification of Consistency” with the Consolidated Plan” to the City of Tucson, which serves as the lead agency for the HOME Consortium. Pima County has provided certifications for those applications for projects outside of the city for non-housing programs. These included Pima County’s applications for the Continuum of Care, and Rural Housing and Economic Development programs. Areas of Minority Concentration CDBG Reaches out to Minority Households • • Areas of minority concentration are identified through the Analysis of Impediments (AI) to Fair Housing Choice. According to the AI, six zip codes in Tucson and Pima County Through bi-lingual (English and Spanish) marketing and services Pima County continues to ensure that minorities have access to the services that benefit low- and moderate income households. Pima County Community Development & Neighborhood Conservation 33 2012 - 2013 Consolidated Annual Performance Report ATTACHMENT 2 - SELF-EVALUATION The Consolidated Plan is a tool that is designed to enable officials and citizens to become more aware of the larger picture and the extent to which all related programs are effective in collectively solving neighborhood and community problems. Moving beyond the compilation of program outputs, there is a focus on results that will allow a community to assess progress in meeting the priority needs and specific objectives identified in the strategic plan and action plan in order to help make the community’s vision of the future a reality. This self-evaluation answers important questions asked by HUD to ensure that vision does become a reality. new jobs, businesses, and housing to help stimulate the economy. Are the activities and strategies making an impact on identified needs? What indicators would best describe the results? The output/outcome measurement system and database assists in quantifying the impact made by three grant programs: CDBG, ESG and OA. The system and database provided is in conjunction with the three primary HUD-defined outcomes: availability/ accessibility, affordability and sustainability; and with the three objectives: creating suitable living environments, providing decent affordable housing and creating economic opportunities. In addition, in collaboration with the HUD Regional Office, the Continuum of Care-represented by the Tucson Pima Collaboration to End Homelessness (TPCH), and the City of Tucson ESG nonprofits organizations provide client data through the Homeless Management Information System (HMIS). HMIS reports developed provide more outcomes-based reporting including measures such as reducing: the number of homeless episodes, recidivism back into homelessness, chronic homelessness, the number of homeless individuals and other measures as determined by HUD and TPCH. CDNC Survey surveys findings clients are and constituent typically very groups. positive. The Flowing Wells Neighborhood Association and Community Coalition (FWNACC) continues to be instrumental in receiving funding and support for their NRSA projects which continues to show great impact in the Flowing Wells Target Area. FWNACC has been able to obtain funding for the Flowing Wells Unified School District (FWUSD) Resource Center building improvements, Tools for Teachers, graffiti removal and neighborhood cleanups and youth programs. In addition FWNACC has actively participated and supported the following for the Flowing Wells target area: • • • • Water Sustainability Forum; Habitat for Humanity efforts to acquire land to develop eight housing units; Arizona Department of Transportation planning meetings regarding the; widening of Interstate 10 and several streets in the Flowing Wells area; and Green Energy Training Program. Activities in Ajo related to the Curely School projects continue to show impact on the Ajo target area. Renovations to the Ajo Plaza will provide Improvements to several Water Co-ops provided up-to-date equipment to ensure that the water quality meets local standards and regulations thus providing clean and sanitary water to the Arivaca and Roble Junction High Chaparral residents. The Pima County Demolition Program is targeting specific areas to eliminate slum and blight. Currently there are two projects in process and completion date is scheduled for end of October 2013. • Projects that have been funded by CDNC are visible throughout low-income neighborhoods and target areas in unincorporated Pima County, Marana and South Tucson. • Client surveys, letters and comments received by CDNC indicate satisfaction. • The County’s programs that aid Pima County’s low-tomoderate population in which effective systems to tract activities are maintained and impact the community. • Pima County’s Housing Rehabilitation programs helped maintain existing public housing and affordable housing for low and moderate income families, plus addressed energy conservation issues. The program was successful in maintaining and repairing existing affordable housing stock, and benefitting 74 owner-occupied homeowners. • The County’s public service activities assisted and addressed homelessness, youth programs and substance abuse services by awarding 17 grants to public service subrecipients who provided services and benefits to over 25,000 residents. • Pima County collaboratively with Pima County Project Management Department have worked together to expend CDBG funding for public facilities in a timely manner. Facility projects currently included several previous years funding that are now complete (17 projects were completed). • The stability, knowledge and experience of CDNC staff that provides leadership skills and the ability to work with the community and organizations to successfully implement projects and programs. Technical assistance is provided on a as need basis for each organization. • One of the priorities of the CDBG program is ensuring the timely expenditure of funds to obtain the greatest benefit of CDBG resources for low-income people. Pima County met its timeliness requirement with a 1.27 ratio. • The overall County’s CDBG activities met the national Pima County Community Development & Neighborhood Conservation 34 2012 - 2013 Consolidated Annual Performance Report ATTACHMENT 2 - SELF-EVALUATION objectives and outcomes. • The Flowing Wells NRSA continues to be successful in stimulating improvements in the community. What barriers may have a negative impact on fulfilling the strategies and overall vision? Are any activities or types of activities falling behind schedule? • Due to several factors it has become difficult to locate appropriate sites and obtain funding for the development of rental housing. • • Shifts in federal and state priorities that redirect resources Delays are caused by several factors, but common concerns include lack of capacity, experience, and processing of plans and permits. Staff has adopted methods to track progress through the regulatory system. • Unfunded mandates that create a strain on existing dollars; pass through of State responsibilities to the County • • Programs have not been historically funded at a level to truly meet the identified needs. Lack of sufficient funding limits the ability to enhance and/ or expand ervices to vulnerable and special needs populations. Maintenance of existing services that address the most pressing needs is a primary concern. • • • Reduction in funding; funding base from year to year National models are not always flexible, adaptable or appropriate to local conditions. They may not be effective when implemented at the local level. Projects that are funded through Intergovernmental Agreements can be delayed when that project is not a high priority of that government, or desired resources are not available. • Non-profit agency partners are facing both reductions in funding and escalating costs to maintain existing programs; no new dollars are targeted for emerging needs. Rehabilitation of owner-occupied units is backlogged. We are spending more per unit due to the needs of the homes, and higher material costs. Are grant disbursements timely? • • The declining economy has severally affected non-profits’ ability to fund raise; fewer private grant dollars available. • The declining tax base has caused Pima County to decrease funding to non-profit agencies by 20% over the past four years. • There is a shortage of community leaders in some neighborhoods who have the skills and resources to deal with complex, long-term progress. This particularly applies to the communities with the lowest incomes. • The Town of Marana has spent funds from previous years funding. Pima County and the City of South Tucson entered into an Intergovernmental Agreement (IGA) to expend the Home Repair funding from previous years. Currently six (6) homes have been repaired and one (1) is scheduled to be completed at the end of September 2013, and included previous year funding including Fiscal Years 2009-2010, 20102011 and 2011-2012 • The collaboration with Pima County Project Management Department has allowed for slowing moving Public Facilities projects to be completed from previous years funding of which six (6) have been completed and five (5) others are scheduled to be completed by the end of the year. • Pima County remains in compliance with the “1.5 expenditure ratio” for CDBG (currently 1.27). • Pima County has always remained in compliance with the 20% Cap for its General Administration and Planning activities. For this current year the total amount spent was $496,712.04 which is $20.51%. This overage is due to Fiscal Year 2011-2012 draws that were inputted into IDIS at the end of the prior fiscal year (June 26, 2012). At the time the draws were inputted into IDIS the prior year flag was not available. The actual draws were not approved until July and were not flagged as prior year draws causing an overage of .51% of the Cap. Pima County will work with its Finance Department to ensure that What is the status of grant programs? • There is a shrinking pool of federal resources and an increased demand on local elected officials to make difficult funding decisions. • Staff is able to keep projects on schedule and within budget which increases the Board of Supervisors and voters’ confidence when requesting public support for additional allocations of bond funds for the Neighborhood Reinvestment and Housing Programs. • Staff has successfully incorporated HUD’s Outcome and Performance Measurements into an electronic system of program reports for CDBG, ESG and the Outside Agency Program Pima County Community Development & Neighborhood Conservation 35 2012 - 2013 Consolidated Annual Performance Report ATTACHMENT 2 - SELF-EVALUATION this does not happen in the future. regional approach to education, skill development and capacity building for residents in at least three target areas. Are major goals on target? Although the Department experienced cutbacks in federal funding, staff has been most creative in identifying opportunities that exist which will enhance communities, develop effective strategies for collaboration with other jurisdictions, create regional partnerships and work with local community leaders to more clearly identify practical solutions to new and emerging needs. The CDNC grant writer continues to assist in identifying additional funding for the department. • The Micro Loan Program designed for new or existing low-tomoderate income businesses will provide technical assistance, advice, training, general support and loans to stabilize or expand their businesses. • Determine effectiveness of current contractual relationship with our PJ partners; and whether there is a fair share distribution of funds from the State of Arizona to Pima County. • We seek representation on local, state and national panels, commissions and task force groups that address common problems and search for creative solutions. • Strategic efforts will provide information to elected officials and administrators on the value of programs and the effectiveness of funding to derive the greatest community benefit. • The newly redesigned website will provide greater transparency to the public when accessing program information and reports. • Social media will provide an opportunity to increase outreach and communication with the public. • Collaboration with Pima County Project Management Department will assist the Department in completion of the CDBG Public Facilities projects in a timely manner The Department has several goals that are not dependent on funding. • Community/Citizen participation-All programs have an established goal of citizen involvement and participation. Some of the programs have Board of Supervisors appointed Commissions and Committees. Program staff works at the most locally defined level, with neighborhood organizations, citizen coalitions, non-profit councils and advisory bodies. Programs staff develop effective outreach to the rural areas, attend citizen meetings in unincorporated communities, participates with Fire Districts and School Districts, nonprofits, service organizations and citizen groups. • Work with non-profit organizations to develop a collective decision making model regarding the identification of needs and the prioritization of emerging needs for funding. • Department Administrators and Program Managers meet with staff and elected officials from the five jurisdictions within Pima County as well as representatives from other counties to discuss common solutions based on a regional approach. • The Department web-based performance measurement database for reporting quarterly and annual program outputs, outcomes and client information allows the Department to be more fully accountable to the Board of Supervisors for the administration of programs, the identification of community benefits by geographic area, target populations, specific program activity and service delivery. What adjustments or improvements to strategies and activities might meet your needs more effectively? We believe that we are effective in working with local communities and organizations – to articulate their needs, issues and concerns. CDNC has adopted a strategy to aggressively promote Pima County and the Department as an agency that can effectively manage grant funds, implements innovative programs, and leverage resources. To this end the following strategies will be pursued: • Increased efforts will continue to identify models for economic development in rural communities, utilizing a Pima County Community Development & Neighborhood Conservation 36 2012 - 2013 Consolidated Annual Performance Report ATTACHMENT 3- PUBLIC NOTICE AND COMMENTS PUBLIC NOTICE Public Comment Requested for 2012-2013 Consolidated Annual Performance and Evaluation Report. Pima County is accepting comments on the draft Consolidated Annual Performance and Evaluation Report (CAPER). The report provides information on accomplishments and expenditures of the Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG) Program, and the Home Investment Partnership (HOME) Program, for the period covering July 1, 2012 through June 30, 2013 A draft of the CAPER will be available September 9-24, 2013 at the following location: Pima County Community Development and Neighborhood Conservation Department 2797 East Ajo Way, 3rd Fl Tucson, AZ 85713 Contact: Daniel Tylutki Phone: 243-6754 Fax: 243-6796 Email: daniel.tylutki@pima.gov To view the draft document, visit our website @ http://webcms.pima.gov/cms/one.aspx?portalId=169&pageId=12301 and go to Public Comments Comments will be accepted through September 24, 2013 at 5:00 p.m. and may be delivered, faxed, emailed or mailed. PUBLISH: The Daily Territorial September 9, 2013 NO PUBLIC COMMENTS WERE RECEIVED Pima County Community Development & Neighborhood Conservation 37 2012 - 2013 Consolidated Annual Performance Report ATTACHMENT 4 - CDBG FINANCIAL SUMMARY REPORT Office of Community Planning and Development DATE: 09-25-13 U.S. Department of Housing and Urban Development TIME: 16:37 Integrated Disbursement and Information System PAGE: 1 PR26 - CDBG Financial Summary Report Program Year 2012 PIMA COUNTY , AZ Metrics Grantee Program Year PART I: SUMMARY OF CDBG RESOURCES 01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 02 ENTITLEMENT GRANT 03 SURPLUS URBAN RENEWAL 04 SECTION 108 GUARANTEED LOAN FUNDS 05 CURRENT YEAR PROGRAM INCOME 05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 06 RETURNS 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 08 TOTAL AVAILABLE (SUM, LINES 01-07) PART II: SUMMARY OF CDBG EXPENDITURES 09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 15 TOTAL EXPENDITURES (SUM, LINES 11-14) 16 UNEXPENDED BALANCE (LINE 08 - LINE 15) PART III: LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 18 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING 19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20) 22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11) LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 32 ENTITLEMENT GRANT 33 PRIOR YEAR PROGRAM INCOME 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34) 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) PART V: PLANNING AND ADMINISTRATION (PA) CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 42 ENTITLEMENT GRANT 43 CURRENT YEAR PROGRAM INCOME 44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44) 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45) Pima County Community Development & Neighborhood Conservation PIMA COUNTY , AZ 2,012.00 1,548,978.47 2,421,558.00 0.00 0.00 0.00 0.00 0.00 0.00 3,970,536.47 2,320,224.63 0.00 2,320,224.63 496,712.04 0.00 0.00 2,816,936.67 1,153,599.80 0.00 0.00 2,272,372.86 47,851.77 2,320,224.63 100.00% PY: PY: PY: 0.00 0.00 0.00% 268,597.06 0.00 0.00 0.00 268,597.06 2,421,558.00 0.00 0.00 2,421,558.00 11.09% 496,712.04 0.00 0.00 0.00 496,712.04 2,421,558.00 0.00 0.00 2,421,558.00 20.51% 38