Multimodal Planning Division 206 South Seventeenth Avenue Janice K. Brewer Governor Phoenix, Arizona 85007-3213 September 4, 2012 Scott Omer Division Director John S. Halikowski Director ADOT TRIBAL CONSULTATION ANNUAL REPORT The following provides a summary of tribal related consultation actions by various ADOT Divisions, Districts, Sections and Groups during the period of July 1, 2011 to June 30, 2012. ADOT COMMUNICATIONS ƒ ƒ ƒ ƒ Safford and Globe District area Communications, Community Relations Officers participate in the San Carlos Apache Tribe Transportation Committee meetings. These meetings give tribal members information about projects within the Globe and Safford Districts. These meetings provide the latest state project information to the tribe. It also provides a forum for them to ask questions about transportation projects and issues, which concern their reservation. Kingman District area Communications, Community Relations Officer participates in the District’s quarterly coordination meetings with the Hualapai Tribe and Fort Mojave Tribe. Communications Events Coordinator participated in the May 2-4, 2012 Safe Routes to School (SRTS) training for tribes. Six tribes attended the workshop on SRTS and how to get children walking or biking to school to control obesity and diabetes. Onsite field assessment exercises to learn about neighborhood hazards, observation of school children at dismissal and walking or riding habits. Goal was to have participants become trainers and gain the knowledge to begin a SRTS program at their school. Credits for grant application were earned by attending. Communications provides partnering outreach services. Partnering Outreach Services consistently invites tribal representatives to all Partnering construction workshops when there is direct impact to their tribal land such as when the project lies within the tribal boundaries. Attending the Partnering construction workshop offers the opportunity to participate in the working relationship with team members on the project and to share information with a variety of organizations with common objectives. Partnering helps form the basis for an excellent working relationship. Ongoing Tribal Partnerships: Quarterly Steering Committee meetings and Annual meetings These partnership meetings bring Federal, State and local agencies together to better understand each others requirements and procedures for working on transportation issues both on and off tribal lands. Please visit www.aztribaltransportation.org for more information on these individual partnerships. ADOT Communications participates both as a partner and supports the meetings with facilitation services. ƒ San Carlos Apache Tribe Transportation Partnership ƒ Navajo Nation/Navajo DOT Transportation Partnership ƒ Hopi Tribe Transportation Partnership Tribes and Central Arizona Governments (CAG) Outreach Workshop The Arizona Tribal Strategic Partnering Team met with the tribes in the CAG region and CAG on April 11, 2012 to promote regional coordination and build strategies for mutual support. ADOT Communications participated as a partner and supported the meetings with facilitation services. Meeting Outcomes: ƒ Introduction to Federal Aid Programs and CAG Regional Transportation Plan (RTP) and process. ƒ Understanding TIP processes of Tribes, BIA and CAG. ƒ Discussion of roles and coordination of all organizations (tribes, CAG, BIA, ADOT and FHWA). Northern Arizona Tribes and Northern Arizona Council of Governments (NACOG) Outreach Workshop The Arizona Tribal Strategic Partnering Team met with northern Arizona tribes and NACOG on May 30, 2012 to promote regional coordination and build strategies for mutual support. ADOT Communications participated as a partner and supported the meetings with facilitation services. Meeting Outcomes: ƒ Learn about the benefits of actively participating in NACOG. For example, what is in it for the tribes? Funding and technical assistance. ƒ Overview of Planning Assistance for Rural Areas (PARA) program and application walk-through with tribal recipient participation. ƒ Establish and continue to build relationships. Yavapai-Prescott Tribe and Central Yavapai Metropolitan Planning Organization (CYMPO) Outreach Workshop The Arizona Tribal Strategic Partnering Team met with the Yavapai-Prescott Tribe and CYMPO on October 17, 2011 to promote regional coordination and build strategies for mutual support. ADOT Communications participated as a partner and supported the meetings with facilitation services. Meeting Outcomes: ƒ Learned about the benefits of CYMPO membership and what is in it for the Tribe e.g. funding, technical assistance, etc. ƒ Obtained a general overview of the type of funding that is offered through CYMPO. ƒ Promoted regional coordination and established and built relationships. Pascua Yaqui Tribe, Tohono O’odham Nation and Pima Association of Governments (PAG) Outreach Workshop The Arizona Tribal Strategic Partnering Team met with PAG and representatives from the Pascua Yaqui Tribe and Tohono O’odham Nation on October 25, 2011 to design a certificate degree program to increase Transportation Engineering knowledge for tribal personnel thus allowing for the building of internal tribal capacity. Certificate degree programs could be offered by a number of entities, e.g. colleges (in-state and out-of-state), the Tribal Technical Assistance Program (TTAP), or the ADOT Local Technical Assistance Program (LTAP). ADOT Communications participated as a partner and supported the meetings with facilitation services. Meeting Outcomes: ƒ The members reviewed programs from five college programs and agreed to work with TTAP and LTAP to design a program that will customize a program that will fill the education gap. ƒ If this program works well for the two Tribes, ATSPT and TTAP plan to make it available for all tribes in the state. Cocopah and Quechan Tribes and Yuma Metropolitan Planning Organization (YMPO) Outreach Workshop The Arizona Tribal Strategic Partnering Team conducted a meeting on November 1, 2011with the Cocopah and Quechan Tribes to plan an outreach workshop to be held on January 24, 2012 in Yuma, AZ. Upon request of the Tribes, the workshop will be focused on funding opportunities and the processes involved in obtaining them and to increase coordination among partners. This workshop is also being coordinated with YMPO as part of ADOT’s continuing effort to encourage tribes to begin or continue working with the regional planning organizations, particularly for accessing funding. Caltrans and Imperial County of California have also been invited to attend. ADOT Communications participated as a partner and supported the meetings with facilitation services. Loop 202 (South Mountain Freeway) - New Freeway Corridor In January 2010, the Gila River Indian Community (GRIC) sent a letter to ADOT indicating that the Community was willing to assist with conducting a preliminary study of the Loop 202 alignment on Community lands consistent with the 1988 Gila Borderlands Regional Planning Study. Since that time and per request of GRIC leadership, a potential on-reservation freeway alignment has been developed for tribal consideration. The alternative alignment on GRIC land has been considered by the GRIC leadership through an extensive public input process for tribal membership. During this report period it was learned that tribal members will have an opportunity to vote on the freeway alignment by way of referendum on February 7, 2012. Any on-reservation alignment will not proceed without approval by the Community. ADOT and the Maricopa Association of Governments are coordinating with GRIC as the process continues to complete the Draft Environmental Impact Statement and the Draft Design Concept Report. Loop 101 (Pima Freeway) (Shea Boulevard to Loop 202 (Red Mountain Freeway) General Purpose Lane Addition ADOT had a coordination meeting with the Salt River Pima Maricopa Indian Community (SRPMIC) and City of Scottsdale in September 2011 to discuss and get input on the Maintenance of Traffic Plan for the future construction of the project (programmed in FY 14). Design is programmed in FY12 and designer selection will commence within the next three months. Also, SRPMIC did attend the monthly progress meeting in October 2012, and in late October received a set (30%) plans for review and comment. SRPMIC has expressed support for this project. Public Involvement activities, media coordination and meeting facilitation for the following projects and studies: US 70 Gila River Bridge at Bylas (see Safford and Tucson District section) SR 86 San Pedro Road Segment (see Tucson District section) SR 86 Sells to Fresnal Segment (see Tucson District section) SR 86 San Isidro Segment (see Tucson District section) SR 86 Kitt Peak Segment Widening Project (see Tucson District section) SR 86 Sells Pedestrian Study (see Statewide Project Management section) ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ US 89, SR 64 to Cameron Project (see Flagstaff District section) Chinle-Many Farms and St. Michaels-Ft. Defiance-Window Rock Multimodal Corridor Study (see MPD section) Kayenta Township Multimodal Long Range Transportation Study (see MPD section) Cocopah Tribe East Reservation Circulation Plan Study (see MPD section) Fort McDowell Yavapai Nation Multimodal Transportation Plan Study (see MPD section) ADOT INTERMODAL TRANSPORTATION DIVISION (ITD) ADOT ENVIRONMENTAL PLANNING GROUP (EPG) In addition to consultation and outreach on the part of the ADOT Engineering Districts, EPG regularly consults with Tribes, both on a project-specific basis, and on more general programmatic issues. EPG completed the following actions during this report period: ƒ Project-specific consultation letters were sent to Tribes on 70 projects--the bulk of these were on FHWA letterhead (see discussion below). ƒ Project-specific face-to-face meetings with Tribes occurred on three projects. ƒ General coordination meetings were held between ADOT, Gila River Indian Community, and FHWA. ƒ Participated in the Collaborative Workshop Planning Committee (now called the Moving Forward Committee), which is working on improving FHWA and ADOT tribal consultation efforts pertaining to tribal cultural resources. ƒ An unspecified number of informal email and telephone discussions between EPG staff and Tribal representatives have also occurred on a regular basis. It should be clarified that most of the project-specific consultation efforts EPG is engaged in are done in partnership with FHWA, and that the bulk of the written consultation letters go out on FHWA letterhead, to honor the government-to-government relationship between FHWA and the Tribes for ADOT projects that are funded by FHWA. That said, ADOT staff are intimately involved in these consultation efforts: ƒ EPG staff provides technical assistance and advice to FHWA in deciding on the content of letters. ƒ EPG, and/or its consultants, draft the letters. ƒ At the end of each letter, a member of ADOT’s Historic Preservation Team is listed as the contact person for any follow-up or questions. ƒ If telephone or email follow-up to the letter takes place, it is done by EPG staff. ADOT ENGINEERING DISTRICTS Flagstaff District District personnel including the District Engineer attended a two part event in May 2012 at which tribes in the Northern Arizona Council of Governments (NACOG) region were invited. The first part of the event was titled Consultation with Rural Elected Officials at which the District presented current roadway construction projects and future transportation goals for Northern Arizona. The second part of the event was a tribal workshop intended for attendees to learn about ADOT Multimodal Planning Division’s Planning Assistance for Rural Areas Program (PARA) sponsored by the Arizona Tribal Strategic Partnering Team (ATSPT). ƒ Navajo Nation The US 89 Cameron Development/Design Project (SR64 to Little Colorado River) is ongoing. This project has been quite detailed over the past year and several meetings were held with Chapter representatives. Senior Resident Engineer represented the District at the NEPA public meeting to answer questions about the project in October 2011. A progress meeting for this project was held on November 10, 2011. In June 2012, it was discovered that home leases may have been issued on tribal land overlapping with ADOT’s existing roadway right-of-way easement. This would result in conflicts with project design and construction. A coordination meeting with the Cameron Chapter President was held in the Flagstaff District with the Project Team to notify the President of the pending issue. The President has been asked to attain home leases along the project limits and submit to ADOT’s project team. ƒ Consultation with Cameron Chapter and other Navajo officials was conducted on removal of a vendor stand on US 89 near Cameron. ƒ Flagstaff District Engineer presented at Coconino County Supervisor Lena Fowler's meeting with the Tuba City Chapter. The District Engineer (DE) briefed meeting attendees on ADOT highway construction and maintenance activities, on-going and planned, on Navajo Nation lands in the Flagstaff District in July 2011. ƒ The US 160 Junction Navajo Route 16 Turn Lanes project was completed in August 2011 for $0.5 million. The project was to widen US 160 for westbound right and eastbound left turn lanes onto Navajo Route 16. ƒ The US 89 Gap - Cedar Ridge Pavement Preservation and Passing Lanes project was completed in November 2011 for $6.3 million. The project was for pavement preservation with roadway widening for a northbound and a southbound passing lane. ƒ The District Engineer (DE) and District Environmental Coordinator (DEC) traveled to Window Rock on March 20, 2012 to celebrate the opening of and tour Navajo DOT's new facility. This meeting between ADOT and Navajo DOT helped to build and strengthen the relationship between ADOT and Navajo DOT. ƒ The District Environmental Coordinator and maintenance staff participated in a field meeting with Navajo Nation Environmental Protection Agency (NNEPA) on March 26, 2012 to discuss the National Pollutant Discharge Elimination System (NPDES) storm water ƒ ƒ permitting requirements for the maintenance activities of blow sand removal and build-up versus filing Notice of Intent-Notice of Termination (NOI-NOT). The outcome of this meeting was coming to an understanding of the permit process required of ADOT and NNEPA to understand maintenance activities discussed. Further dialog is needed for NNEPA to understand the complexity of their request. This meeting also helped to build and strengthen the working relationship between ADOT and the NNEPA. District staff attended the Navajo DOT Partnership re-launch meeting on June 6, 2012 in Window Rock to partake in the re-start of the partnership. Hopi Tribe ƒ Flagstaff and Holbrook District staff met with Mr. Robert Charley from the Hopi Office of Real Estate Services in January 2012. Mr. Charley provided an educational opportunity as to the status and history of the recent transaction of bringing several private parcels into trust land along our roadways. The tribe brought various private parcels along I-40, SR 87, and SR 89 into trust in December 2008. Kaibab-Paiute Tribe ƒ The tribe submitted a Round 19 Transportation Enhancement grant application and the District provided review and oversight to the application process and a letter of support for the project in from February to April 2012. ƒ ADOT and the tribe are working together to rehabilitate the Cottonwood Wash burn area from a fire started by a District maintenance crew in June 2011 during a maintenance activity. The outcome of this project will include rehabilitation of the burn area, as well as a strengthened relationship with the tribe. Current action is on hold depending tribe uncertainty about filing a claim to ADOT Risk Management. Globe District San Carlos Apache Tribe ƒ Currently replacing the SR 70 Bridge over the San Carlos River in Peridot. Project cost is $7.9 million. New bridge construction is wider than the existing bridge and includes barrier protected pedestrian walkway. ƒ Worked with the Tribe to refine the scope for the pathway project on the west end of the reservation in Peridot. ƒ Submitted a letter of support to the USDOT for the Tribe’s efforts to get TIGER funds for a tribal roadway reconstruction project. ƒ Participated in the San Carlos Apache Tribe Transportation Partnership meetings in August and October 2011 and January 2012. ƒ Attended monthly transportation committee meetings with the Tribe to provide information about future projects on tribal lands. ƒ US 70 Point of Pines Pavement Preservation from MP 275 to 279.4 is a $2.9 million project. All ADOT departments involved meet at Globe District Office to establish guidelines for the project. Project is scheduled for FY 2013. Employment opportunities for members of the Tribe through TERO. ƒ Gilson Wash Scour Retrofit on US 70 at MP 259. Pre-design kickoff meeting to define the scope of work was held January 2012. The project is scheduled for construction in Fiscal Year 2015 for an estimated cost of $200,000 to protect structural integrity of the existing bridge. ƒ Hackberry Draw to Cottonwood Canyon, US 70 from MP 279.5 to 282.5 is an estimated $207,000 project for chip seal. Bid opening was held June 2012 and partnering and preconstruction meeting was held at the Globe District Office August 22, 2012. White Mountain Apache Tribe Participated in Tribal Transportation Committee monthly meetings (September 2011 and February and March 2012). The District provides updates with ongoing/upcoming projects on tribal land. Opportunity to discuss maintenance issues and solutions. ƒ Participated in a Roadway Safety Assessment of State Route 73 within the Fort Apache Reservation conducted in October 2011. ƒ Slope Stabilization project on US 60 at MP 290, 296 and 321. The project involves roadway safety improvements to problem areas. District staff attended tribal transportation meetings in Whiteriver,AZ to provide project updates and request for project clearances in February and March 2012. The project is estimated to cost $1.5 million. ƒ Whiteriver to Coal Mine Canyon, SR 73 from MP 342-351 is an estimated $4.2 million project. On site design kickoff meeting for pavement preservation was held May 2012. ADOT and the tribal personnel meet to discuss project guidelines and expectations. Project is scheduled for construction in Fiscal Year 2014. ƒ McNary to Sunrise Turnoff, SR 260 from MP 361-379 is an estimated $8.6 million project for pavement replacement and snow marker delineation. Design kickoff meeting was held at Indian Pines Office in April 2012. ADOT and the tribal personnel meet to discuss project guidelines and expectations. Project is scheduled for construction in Fiscal Year 2013. Employment opportunities for members of the Tribe through TERO. ƒ Holbrook District Navajo Nation and Hopi Tribe ƒ Participated in Ft. Defiance Agency Grazing meeting in July 2011 regarding animals in the right of way and provided a presentation to Navajo Nation Grazing Officials. Grazing Officials are more aware of problem with animals in the right of way on the Navajo Nation. ƒ Conducted field review for turnouts, gates and cattle guards August 2011 from County Line – Black Mesa. Gathered all information requested by design team. Attended the September 2011 design kick-off meeting. ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ Participated in the Navajo DOT Partnership Animals in the Right of Way task team meeting in August and November 2011 to discuss the future of the task team and made the decision to keep moving forward. Participated in Hopi Tribe Transportation Partnering teleconference meeting in September 2011 to plan for partnership meeting. Participated in a Navajo DOT Planning Assistance for Rural Areas (PARA) Study meeting at St. Michaels on September 2, 2011. Participated in a Kayenta Township PARA Study meeting on September 8, 2011 and in the public meetings in February and April 2012 in Kayenta. Participated in a September 15, 2011 Preconstruction meeting for a microseal project on ADOT roads within the boundaries of the Hopi and Navajo lands. Participated in a September 19, 2011 Preconstruction/ Partnering meeting to start a Chinle-Many Farms Fence and Cattle Guard project. Chapter officials also participated in this meeting and are in support of the project. Participated in a September 26, 2011 Final Project Inspections and acceptance of the three following pavement preservation projects on the Navajo Reservation: Lupton-State Line on I-40, I-40 to MP 385 on US 191, and Witchwell-Sanders on US 191. All projects turned out very well and are a huge improvement to the ADOT road system on and near the Navajo reservation. Participated in Navajo DOT Planning Assistance for Rural Areas (PARA) Study public meetings in November 2011 and February 2012. Public meetings provided project information to public for input and comments. Met with Hopi Tribe officials on October 19, 2011 regarding renewal of maintenance yard agreement south of Winslow. Participated in an October 24, 2011 Preconstruction meeting to kickoff the construction to replace the Laguna Wash Bridge on US 160 near Dennehotso. Construction will begin in March 2012. Participated in a November 3, 2011ADOT Snow meeting attended by BIA and Keams Canyon Schools officials. Participated in a November 8, 2011ADOT Snow meeting attended by Navajo DOT, local schools and emergency response personnel. Participated in a November 9, 2011ADOT Snow meeting in Kayenta attended by BIA, local schools and emergency response personnel. Participated in a November 16, 2011ADOT Snow meeting in Chambers attended by BIA, local schools and emergency response personnel. ** Snow meetings are held annually to coordinate with local officials on snow related activities prior to winter weather. Participated in a November 7, 2011 Preconstruction meeting for a Crack Seal Project on SR 264 within the Hopi Reservation to be completed in December 2011 Completed fence inspection on US 191 MP 344.5 to 368.3 on November 22, 2011 as part of the District Wide Fencing Project and made decision to develop project. Met with Dennehotso and Chinle Chapters to discuss US 160 and US 191 Roadway Safety Assessment recommendations on February 28, 2012. RSA response to findings was submitted. Developed draft processes for technical clearances including right of way and snow plowing as part of the Hopi Tribe Transportation Partnership on-going quarterly steering committee meetings. Attended Hopi Transportation Task Team meeting on March 13, 2012 to provide ADOT updates on projects located within Hopi lands. Participated in the Navajo DOT grand opening of their new facility on March 20, 2012. Navajo DOT provided information of the new LED certified building and provided tours. Attended the Hopi Tribe Transportation Partnership quarterly steering committee meeting on April 17, 2012. Attended the re-launch of the Navajo DOT Partnership meeting on June 6, 2012. Attended the Hopi Tribe Transportation Partnership quarterly steering committee meeting on June 7, 2012. Holbrook District staff participates in project scoping and design kick-off meetings, coordinates between tribes, BIA and other governmental agencies, helps with data collections and assists project teams for the following current projects: ƒ Kykotsmovi, Oraibi Wash ƒ Ganado Wash Bridge ƒ Sanders Interchange ƒ Steamboat to Burnside ƒ Keams Canyon Trading Post ƒ Burnside to Summit ƒ Burnside to Cross Canyon ƒ Ganado to Summit SR 264 ƒ Five Mile Draw Bridge ƒ Round Rock – Junction 160 ƒ I-40 Rock Fall ƒ Manilla Wash Bridge Scour Retrofit ƒ Limestone Wash Bridge ƒ Ruby Wash, Maple Street and East Winslow TI ƒ Laguna Wash Bridge Kingman District Initiated consultation in October 2011 with the Hualapai Tribe regarding grant opportunities for Transportation Enhancement projects. ƒ ƒ The District has initiated quarterly coordination meetings with the Hualapai Tribe and Fort Mojave Tribe. Meeting attendees include tribal representation from cultural development, public works, planning, and law enforcement. ADOT representation includes engineering, maintenance, environmental and community relations. The meetings provide an open forum to discuss and coordinate current and future transportation projects, help identify and partner to resolve transportation issues, and continue to commit and foster interagency communication. February 2012: Held first Hualapai Public Works quarterly coordination meeting; August 2012: First ADOT/Fort Mojave tribal coordination meeting. Phoenix Maintenance District ƒ Continued work with the Salt River Pima-Maricopa Indian Community to paint all of the concrete entry monuments along Loop 101. This effort is being completed per request of the Community. Safford District Office San Carlos Apache Tribe (SCAT) ƒ Kept Tribal officials updated on the status of the US 70 Bylas Gila River Bridge project, which was awarded November 18, 2011 by the State Transportation Board to FNF Construction Company. As part of this effort, District staff kept in contact with the Tribe’s TERO officer to assist in the development of the appropriate tax and TERO fees. District also kept in communication with the Tribe’s Public Works Director regarding potential borrow sources for the earthwork component of this project. ƒ Worked with Tribal leaders on the refinement of a scope of work for a pathway and beautification Transportation Enhancement project in Bylas. ƒ Attended the Bylas Community Master Plan Development Committee planning meetings as well as the monthly Tribal Transportation Committee meetings to provide briefings on issues of mutual concern and identify action items. ƒ Participated in the 2nd Annual San Carlos Apache Tribe Transportation Partnership meeting, which included briefing elected officials, sharing success stories, and focused on strategies needed for future needs. ƒ Participated in the quarterly San Carlos Apache Tribe Transportation Steering Committee meetings. ƒ Coordination with San Carlos Police Department to review accident history provided by Tribal Police regarding incidents in the Bylas area to evaluate for potential safety project funding. ƒ In response to earlier Tribal inquiries, working with the ADOT Statewide Project Management Group to retain a consultant to develop a scope of work for intersection and access improvements in Bylas. Coordination includes Highway Safety Improvement Program and ADOT Railroad Section. ƒ US 70 Bylas Pedestrian Improvements (see Tucson District). ƒ US 70 Calva to Navajo Pathway project involves a pathway, pedestrian lighting and landscaping at an estimated $881,000. The initial project assessment was distributed for review on May 8, 2012. ƒ US 70 Bylas Railroad Crossing upgrades. District began coordination with Highway Safety Improvement Program and District Minor work. Tucson District and Southern Regional Traffic Engineering Group District staff has ongoing coordination activities with tribes regarding various installations/removals of Adopt-A-Highways signs and various traffic control plans for tribal work such as paving roads near ADOT right of way, and aerial crossings of power lines over SR 87. ƒ Ak-Chin Indian Community Continued working with the Community to resolve some permitting issues on SR 347. Ak-Chin Entertainment Complex is a Tribal development adjacent to the existing casino that requires off-site improvements to SR 347, traffic signal at Farrell Road, and new driveways. Primary land use proposed is entertainment-based and includes a large movie theater. Potential for relocating an existing traffic signal at a later date. Design plans are under review. ƒ ƒ Gila River Indian Community The Community’s Pima Maricopa Irrigation Project replaced five SCIP lateral crossings under SR 87 including new pipe, concrete asphalt, and roadway repairs. This project moved irrigation culvert headwalls outside the clear zone in advance of upcoming ADOT safety project on SR 87. The Gila River Indian Community submitted design plans, traffic control plans, etc to the District. Project duration was from June 2011 through March 2012. ƒ San Carlos Apache Tribe US 70 Point of Pines Pavement Preservation from MP 275 to 279.4 is a $2.9 million project. Stage IV design plans are under review. US 70 Shared-Use path and Monument is a Transportation Enhancement project involving 1 mile of pedestrian path, lighting and monuments for $1 million. Final project assessment is ongoing. ƒ US 70 San Carlos River Bridge is a bridge replacement project currently under construction. The project cost is $9.7 million. ƒ Regional traffic staff has been coordinating with San Carlos Police Department in an on-going effort to research crash data along the US 70 route near Peridot and Bylas. Methodology and process for coordinating crash data has been developed but ADOT has not been able to implement the process. ƒ ƒ ƒ ƒ US 70 Bylas Gila River Bridge Reconstruction is a $20 million new bridge construction and demolition of old structure project that is currently underway. US 70 Bylas Highway Safety Improvement Program project for a pedestrian hybrid beacon and street lighting and pathway and pedestrian refuge island has been approved by the Federal Highway Administration for eligibility in Fiscal Year 2013. Project is estimated to cost $3.4 million. Tohono O’odham Nation ƒ Continued working with the Nation on the possibility of putting a HAWK crossing system in Sells. ƒ Continued working with the Nation on SR 86 projects to widen the road with shoulders between Three Points and Sells. ƒ San Xavier Mission Gateway is a Transportation Enhancement project. District participated in on site review and scoping document review. Project cost is estimated at $0.5 million. ƒ San Xavier Pedestrian Bridge is a Transportation Enhancement project. District participated in scoping document review. Project cost is estimated at $1 million. ƒ San Xavier Community Path is a Transportation Enhancement project. District participated in on site review and scoping document review. Project cost is estimated at $0.5 million. ƒ Mission Road and San Xavier Pavement Preservation is an American Recovery and Reinvestment Act project. District participated in on site review and scoping document review. Project cost is estimated at $1.2 million. ƒ District participated in plan reviews and coordinated with the tribe on improvements on the following shoulder widening and drainage improvement projects: ƒ SR 86, MP 141.1 to tribal land boundary ƒ SR 86, San Pedro Segment – includes turn lanes at San Pedro Road and there will also be tortoise and game fence installed along the corridor. ƒ SR 86, Santa Rosa Segment ƒ SR 86, Kitt Peak Segment ƒ SR 86 Pedestrian Study started in February 2012. The study focuses on pedestrian crossing of SR 86 and the need for crosswalks. Pedestrian improvements have been recommended adjacent to SR 86 but crossing improvements are still being evaluated. ƒ SR 86 Tohono O’odham Community College was a project for improved access point to SR 86 for the college. Improvements included turn lanes and minor paving. District staff approved traffic study and design plans. Construction is complete. ƒ SR 86 (Sells/Topawa) signing – District received a request in May 2012 from the Tohono O’odham Nation Cultural Center and Museum for directional signing from Tucson and other locations. Directional signing for the Museum was denied but new/additional signing for Indian Route 19 was provided. ƒ SR 86 Sells to Fresnal Segment is a $10 million highway widening and improvement project aimed at enhancing public safety and traffic operations along this segment, which will benefit motorists from the Tohono O'odham tribe. The Arizona Department of Transportation, in conjunction with the Federal Highway Administration, is currently proposing roadway redesign along SR 86 (also referred to as Ajo Highway) between Sells and Fresnal (Mile Post 115.8 to Milepost 120.6). The proposed improvements include: Adding shoulders to the existing roadway; Addition of left turning lanes at three intersecting roads; The project includes the extension of seven major drainage structures and six minor drainage structures; Adjustment to the elevation on two curves in the project area; The design will consider traffic control, utility relocation, drainage features, reconnection of local access and low maintenance landscape. ƒ SR 86 San Isidro Segment is a $10.7 million highway widening and improvement project aimed at improving vehicle capacity, adding shoulders to the roadway to enhance safety and improving the highway infrastructure along this segment, which will benefit motorists from the Tohono O'odham tribe. The Arizona Department of Transportation is currently working on the proposed roadway design for State Route 86, approximately 26 miles west of Robles Junction, in Pima County. The project area extends from approximately mile posts 123.9 - 128.8 and is located entirely within the Tohono O'odham Nation. Proposed improvements include: Enhancing SR 86 to a width of 40-ft (two 12-ft lanes and two 8-ft shoulders); and Upgrading the intersection of SR 86 and San Isidro Road at MP 127.5 to feature an eastbound left turn lane and a westbound right turn lane. The project will complement an adjacent project being designed concurrently to the east, SR 86, Santa Rosa Section (MP 128.8 to MP 132.8), and tie into another adjacent project being designed concurrently to the west of MP 123.9. Yuma District Colorado River Indian Tribes ƒ ADOT attended CRIT council meetings and provided a presentation to council seeking support to construction of a roundabout at US 95 and Mohave Road in August 2011 and July 12, 2012. The project is estimated to cost $2 million. CRIT council voted in support of the project. ADOT and the CRIT have both recognized the need to make improvement to this intersection. A Highway Safety Improvement Program (HSIP) Study was conducted at this intersection and it qualified for HSIP funding to construct a roundabout. ADOT RIGHT OF WAY SECTION ƒ ADOT Right of Way Agent II/Tribal Liaison attended a Grant of Easement Time Limit meeting on July 12, 2011 with the Navajo Nation Department of Justice, Arizona Department of Transportation and Federal Highways Administration. The purpose of the meeting was to move toward an agreement on the duration of time limits on Grants of Easements (right of way) for highway projects on Navajo Nation lands. An action item of the meeting was for the Navajo Nation, FHWA and ADOT to work on a standardized time limit for Grants of Easement. ADOT STATEWIDE PROJECT MANAGEMENT SECTION Tohono O’odham Nation ƒ Pedestrian Access Study on SR 86 within the Sells District of the Nation. Kick-off meeting held in August 2011 and a public meeting was held on September 27, 2011to get tribal member input on what kind of pedestrian issues and concerns there are along SR 86. In addition, the project team attended 3 community events in November 2011. The study will ultimately determine what pedestrian improvements are recommended along SR 86 between MP 112 and 115 (i.e. crosswalks, paths, rest nodes, ped bridges, etc.). The cost of the study is approx. $55,000. ƒ Santa Cruz River Pedestrian Bridge Project on the San Xavier District of the Tohono O’odham Nation is a $2.3 million project. Construction began in April 2012. The bridge will provide pedestrian connectivity between the west and east sides of I-19 and the Santa Cruz River for the San Xavier community. ADOT TRAFFIC SAFETY SECTION ƒ Participated in the InterTribal Council of Arizona/ADOT Traffic Safety Section Coordination meetings to discuss tribal safety issues in July 2011, October 2011, November 2011 and April and January 2012. ƒ Presented the use of Crash Data to identify safety improvement projects at the August 2011 Tribal Motor Vehicle Crash Injury Prevention Data Roundtable hosted by InterTribal Council of Arizona. ƒ Presented an update of the Road Safety Assessment program and High Risk Rural Roads program at the August and October 2011 InterTribal Council of Arizona Transportation Working Group meetings. ƒ Presented Road Safety Assessments performed on tribal lands at the May 2012 Tribal Safe Routes to School Workshop. Hualapai Tribe ƒ Performed a Road Safety Assessment for SR 66 from MP 96 to 112.3 in July 2011. ADOT implemented safety improvements. Havasupai Tribe Performed a Road Safety Assessment for BIA 18 from MP 0 to 60 in July 2011. Tribe requested High Risk Rural Roads program funds for a safety project. ƒ Tribe is pursuing High Risk Rural Roads program funding for $337,920. Request is pending eligibility approval. ƒ Kaibab-Paiute Tribe ƒ Participated in an ADOT/BIA/Kaibab-Paiute Tribe meeting in September 2011 to discuss intersection improvement project. Navajo Nation ƒ Performed a Road Safety Assessment for N12 from MP 58.5 to 96.9 in May 2012. Awaiting Navajo Nation response to RSA recommendations. San Carlos Apache Tribe Presented an update of the Road Safety Assessment program and High Risk Rural Roads program at the October 2011 San Carlos Apache Tribe Transportation Partnership 2nd Annual meeting. ƒ Participated in a conference call with Tribal Transportation staff to discuss Highway Safety Improvement Program and High Risk Rural Roads Program that the tribe was pursuing for safety improvements. ƒ Tohono O’odham Nation ƒ Participated in a discussion with the Nation about a High Risk Rural Roads Program project and assist in prioritizing locations in February 2012. Locations have been prioritized and an executed JPA is pending. Project cost is estimated at $6,829,462 million. White Mountain Apache Tribe ƒ Performed a Road Safety Assessment for SR 73 from MP 310 to 357 in October 2011. Awaiting ADOT and Tribal response to RSA recommendations. ƒ An executed Joint Project Agreement (JPA) is pending for a tribal High Risk Rural Roads Program project as of March 2012. The estimated cost is $1,982,208 million. ADOT MULTIMODAL PLANNING DIVISION Systems and Regional Planning Section The Fort McDowell Yavapai Nation PARA Multimodal Long Range Transportation Study is ongoing during this report period. ADOTMPD conducted a kick-off meeting with the Nation to start-up this project. ƒ The Cocopah Tribe PARA East Cocopah Reservation Circulation Plan Study is ongoing during this report period. ADOT-MPD initiated consultation with the Tribe on the start-up of this project. ƒ MPD Tribal Planners/Liaisons conducted a training session on the ADOT Planning and Programming Process at the Navajo Annual Agency Road Summit on September 22, 2011 in Acoma, NM. Navajo Chapter elected officials and Chapter personnel were in attendance at the ADOT presentation session. ƒ MPD Tribal Planners/Liaisons coordinated a consultation meeting held on September 30, 2011 between ADOT Executive Leadership and Navajo DOT Executive Leadership to discuss the status of the Navajo DOT-ADOT Government-to-Government MOU, the Navajo Transportation Partnership and specific transportation issues of concern to the Navajo Nation. ƒ MPD Tribal Planners/Liaisons conducted a training session on the ADOT Planning and Programming Process for the Hualapai Tribe in coordination with the Western Arizona Council of Governments on October 13, 20011 in Kingman, AZ. Tribal planning and cultural resources personnel were in attendance at the ADOT training session. ƒ MPD Tribal Planners participated in a joint meeting on October 20, 2011 of the ITCA Transportation and Cultural Resources Working Groups. At this meeting MPD provided a presentation on the ADOT Program Development Process this was in follow-up to recommendations for better understanding of this process as made by tribal representatives at a FHWA, ADOT and Tribes Section 106 Consultation Workshop held in May 2011. ƒ MPD Tribal Planners participated in a teleconference meeting on October 24, 2011 with San Carlos Transportation Department personnel to discuss federal funding issues for a BIA Route 6 Project on the San Carlos Reservation. ƒ The Kayenta Township Planning Assistance for Rural Areas (PARA) Multimodal Transportation Study was completed in August 2012. Project Management Team meetings were held during 2011 in August, October, November, December and during 2012 in January, March, May and June. Technical Advisory Committee meetings were held during 2011 in September and December, and in March and May of 2012. Public involvement meetings were held February and April of 2012. ƒ The Navajo DOT PARA Chinle-Many Farms and Saint Michaels-Window Rock-Fort Defiance Multimodal Long Range Transportation Study was completed in August 2012. Project Management Team meetings were held during 2011 in May, July, August, October, November and December and during 2012 in January, February, March and April. Technical Advisory Committee meetings were held during 2011 in June, September, December, and in February 2012. Public involvement meetings were held in November 2011 and in February 2012. ƒ MPD Tribal Planners and ADOT Traffic Safety Section Engineers convened quarterly tribal traffic safety discussion meetings in July and October of 2011 and in January, April and July of 2012 with the Inter Tribal Council of Arizona (ITCA) to discuss strategies for addressing tribal traffic safety issues and projects. ƒ MPD Tribal Planners/Liaisons have also participated in regular meetings of the Section 106 Moving Forward Team stemming from the FHWA-ADOT-Tribal Section 106 Tribal Consultation Workshop held in June 2011. During the past year and in follow-up to the Workshop the MPD Tribal Planners/Liaisons have developed an “Overview of the ADOT Project Development Process” document and an “Overview of the Councils of Government and Metropolitan Planning Organizations in Arizona” document. These documents were distributed to the workshop participants in August 2012. ƒ MPD Tribal Planners/Liaisons attended a Bureau of Indian Affairs Western Region Transportation Planning Workshop on July 6-7, 2011 in Phoenix, AZ. ADOT Planners/Liaisons also provided a presentation on “ADOT Statewide Planning and Tribal Planning Assistance” at the Workshop on July 7th. ƒ MPD Tribal Planners/Liaisons participated in a Navajo Nation Right-of-Way Terms and Conditions Meeting on July 12, 2011 in Window Rock involving the Navajo Nation Attorney General’s Office, the Arizona Attorney General’s Office, ADOT Right-of-Way Office, and the ADOT Holbrook District Office. ƒ MPD Tribal Planners/Liaisons attended a July 13, 2011 training session for ADOT personnel on “Perpetuating Native Infrastructure in the 21st Century: O’odham Trails, Song Journeys, and Transportation Planning presented by cultural resources personnel from the Gila River Indian Community. ƒ ADOT-MPD Planners conducted a webinar on July18, 2011 for governmental jurisdiction interested in submitting transportation study applications under the FY 12 ADOT Planning Assistance for Rural Areas Program. Tribal government officials as well as cities, towns and counties were invited to participate. ƒ ADOT-MPD Planners/Liaisons attended an ADOT Airport Capital Improvement Program Annual Planning Meeting with officials from the Colorado River Indian Tribes AVI Airport on July 26, 2011 in Parker, AZ. ƒ ADOT-MPD Tribal Planner/Liaison participated in a SR 66 and BIA 18 Road Safety Assessment Preliminary Findings Meetings for the Hualapai Tribe and Havasupai Tribe on July 28 in Peach Springs, AZ. ƒ MPD Tribal Planner/Liaison participated in a Growing Economies in Indian Country/Tribal Economic Development Task Force Meeting on August 2, 2011 in Phoenix. ƒ MPD Tribal Planners/Liaisons participated in an Arizona Commission of Indian Affairs Board Meeting on August 11, 2011 in Phoenix. ƒ MPD Tribal Planner/Liaison participated in a Inter Tribal Council of Arizona - Motor Vehicle Crash Data Roundtable/Working Group Meeting on August 16-17, 2011 in Phoenix. ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ ƒ MPD Tribal Planner/Liaison participated in a Inter Tribal Council of Arizona - Transportation Working Group Meeting on August 18, 2011 in Phoenix. MPD Tribal Planner/Liaison participated in a SR 73 Road Safety Assessment – Work Session/Analysis and Preliminary Findings Meetings for the White Mountain Apache Tribe on October 5-6 in Whiteriver, AZ. MPD Tribal Planner/Liaison participated in a Inter Tribal Council of Arizona - Transportation Working Group Meeting on October 21, 2011 in Phoenix. MPD Tribal Planners/Liaisons participated in an Arizona Commission of Indian Affairs Board Meeting on November 10, 2011 in Phoenix. MPD Tribal Planners/Liaisons attended a January 11, 2012 training session for ADOT personnel on Cultural Sensitivity and Tribal Consultation for Effectively Managing and Coordinating Projects on Tribal Lands presented by cultural resources personnel from the Salt River Pima-Maricopa Indian Community. MPD Tribal Planner/Liaison participated in a Inter Tribal Council of Arizona - Transportation Working Group Meeting on January 13, 2012 in Phoenix. MPD Tribal Planner/Liaison attended the Arizona Rural Transportation Summit on January 18-20 in Yuma. The MPD Tribal Planner/Liaison provided a Tribal Forum Outreach presentation on January 18th. MPD Tribal Planners/Liaisons participated in a Inter Tribal Council of Arizona - Injury Prevention Working Group Meeting on January 15, 2011 in Phoenix. MPD Tribal Planner/Liaison responded on February 3, 2012 to a request on from the Tohono O’odham Nation – San Xavier District for a copy of the ADOT Transportation Planning and Programming Guidebook. MPD Tribal Planner/Liaison, MPD Director and the ADOT Government Relations Office met with Senator Jack Jackson on February 21, 2011 to provide an overview of the improvement projects identified through the Long Range Transportation Plans funded under the ADOT PARA Program on the Navajo Nation. MPD Tribal Planner/Liaison participated in a US 191 and US 160 Road Safety Assessment - Presentation of Findings Meeting on March 1, 2011 in Chinle, AZ. The RSA was completed for the Dennehotso, Many Farms and Chinle Chapter communities on the Navajo Nation. MPD Tribal Planner/Liaison participated in a webinar on March 14, 2012 for ADOT personnel titled: "What are the most effective ways to work with Tribal Governments within Arizona?" presented by the ASU American Indian Policy Institute. MPD Tribal Planner/ Liaison participated in a webinar on March 28, 2012 titled “Tribal Transit and Prospects for Future Funding”. MPD Tribal Planners/Liaisons, MPD Travel Demand Modeling and ADOT Environmental Planning Group staff met with Pueblo of Zuni Planning staff to provide an update and discuss current transportation planning and cultural resources activities underway in Arizona. MPD Tribal Planner/Liaison provided a presentation on the “Transportation Challenges for Tribes in Arizona“ at the Construction In Indian Country Conference -Transportation Panel Discussion on April 25, 2012 in Chandler, AZ. MPD Tribal Planners/Liaisons coordinated and participated in an ADOT and Northern Arizona Council of Governments Transportation Consultation Meeting with Rural Area Tribal Officials on April 30, 2011 in Flagstaff, AZ. Topics addressed included the Arizona Long Range Transportation Plan, the State Five Year Transportation Facilities Construction Program, the Arizona Statewide Transportation Improvement Program, ADOT Engineering District Projects, and the Regional Transportation Improvement Program. Participating tribes included Havasupai Tribe, Hopi Tribe, Hualapai Tribe, Navajo Nation, Pueblo of Zuni, San Carlos Apache Tribe, White Mountain Apache Tribe, and Yavapai-Apache Nation. MPD Tribal Planner/Liaison met on June 12, 2011 with stakeholders from the Fort Defiance Chapter on the Navajo Nation to present the ADOT Planning Assistance for Rural Areas Program purpose and transportation study application requirements. MPD Tribal Planners/Liaisons attended the BIA Tribal Consultation Session on the Indian Reservation Roads (IRR) Program Streamlining Processes on June 13, 2012 in Phoenix MPD Tribal Planner/Liaison participated in an Arizona Commission of Indian Affairs Board Meeting on June 14, 2011 in Phoenix. MPD Tribal Planners/Liaisons, MPD GIS staff and MPD Data Analysis staff met on June 21, 2011 with the BIA Western Regional Transportation Planner and Engineer to provide updates on the ADOT Travel Demand Model, ADOT Functional Classifications, the BIA Inventory Project and Tribal Traffic Counts. MPD Tribal Planners/Liaisons held a teleconference meeting on June 21, 2011 with the Economic Development Planning staff of the Fort Yuma Quechan Tribe to discuss tribal eligibility for federal and state funding resources. ADOT-MPD Planners conducted a webinar on July 28, 2012 for governmental jurisdiction interested in submitting transportation study applications under the FY 13 ADOT Planning Assistance for Rural Areas Program. Tribal government officials as well as cities, towns and counties were invited to participate. Data Collection Section ƒ MPD Data Collection Section personnel made a presentation at an ITCA Transportation Working Group meeting on October 21, 2011 to discuss ADOT data collection processes and GIS mapping for better understanding by tribal transportation personnel. ƒ MPD Data Collection Section personnel had a data coordination meeting with BIA Western Regional office staff on June 21, 2012. ADOT MOTOR VEHICLE DIVISION Pascua Yaqui Tribe ƒ Entered into a Database Access Agreement with Pascua Yaqui Human Resources in January 2012; authorizing the interactive retrieval of non restricted 39 month driver license motor vehicle records via the Motor Vehicle Record Request System (MVRRS) used within Electronic Data Services (EDS). EDS authorized access to 39-month motor vehicle records (non restricted) to process approximately 1,000 CDL drivers and perspective employees annually. ADOT has retrieved 83 motor vehicle records since Jan 2012. EDS anticipates an increase during this agency's annual employee driving record review. Cost is $499.98/2 = $249.99 monthly. Motor Vehicle Record Cost: $6* (*State Fund Gain: $3; Portal Fund Gain: $3; ADOT MVD assumes the cost of all Government Agency record requests; therefore the unrealized cost of these and other Government Agency records retrieved via Electronic Data Services are not exported/transmitted to HURF.) Navajo Nation ƒ June 2011, the Tuba City MVD office was moved to a new location. An existing building was remodeled for the MVD office. The new office is efficient and provides more space for the employees and waiting customers. The office has 3 CSR workstations, public restrooms and it is a building instead of a manufactured home converted into an office. The new location is only two blocks from the old office, so it is easy to find. ADOT ADMINISTRATIVE SERVICES DIVISION ADOT OFFICE OF ENVIRONMENTAL SERVICES (OES) The Office of Environmental Services (OES) oversees the environmental programs within the agency. OES ensures compliance with local, state, and federal environmental laws during the construction and operation of ADOT facilities. OES works closely with governmental agencies having environmental mandates including the Environmental Protection Agency and the Arizona Department of Environmental Quality. OES is divided into 4 groups, which include Compliance Group, Water Quality Group, Policy and Standards Group and Roadside Resources Group. OES staff often works with tribal staff at the project coordination level, primarily regarding regulatory consultations and permitting issues. This type of discussion has been on an as-needed basis, as is done with any other regulatory entity. ƒ ƒ ƒ ƒ January 26th – OES Compliance and Water Quality staff, along with Holbrook District Construction and Maintenance staff met with Navajo EPA staff. The meeting was held in Holbrook and discussed clarifications to the Navajo EPA section 401 authority under the Clean Water Act. The meeting was instigated by ADOT following discrepancies with field interpretations. January 31st – OES staff (1) attended the Hopi Tribal Partnering meeting with ADOT MPD and Holbrook District staff. Meeting was held in Flagstaff. May 30th – OES staff (1) attended the AZ Tribal Strategic Partnering Team workshop for the NACOG area. The meeting was held in Flagstaff. June 6th – OES staff (2) attended the Navajo DOT re-partnering meeting held in Window Rock (Navajo DOT facility) AUDIT AND ANALYSIS A request to audit tribal costs related to the US 60 from Superior to Globe Project Study was received. Under this project the Hopi, Zuni and Western Apache Tribes were retained through Western Cultural Resource Management Contract #2007-017.01 to help identify and document culturally significant areas (especially those with religious importance), as well as cultural practices, that might be affected by the proposed project. As of August 2012 the result was that ADOT Audit and Analysis did not directly audit the tribes. All proposed unit prices of work rates related to the tribes were either recommended at cost or were determined to be very reasonable. ƒ For questions or more information regarding this ADOT Annual Tribal Consultation Report please contact: Misty Klann, ADOT-MPD Tribal Planner & Tribal Liaison / P: 602.712-7029 / F: 602.712.3046 / E: MKlann@azdot.gov Or Don Sneed, ADOT-MPD Senior Planner & Tribal Liaison / P: 602.712.6736 / F: 602.712.3046 / E: DSneed@azdot.gov