Arizona Department of Transportation TRIBAL CONSULTATION POLICY ANNUAL REPORT Fiscal Year 2011 July 1, 2010 through June 30, 2011 July 28, 2011 Prepared by Arizona Department of Transportation Multimodal Planning Division 206 South 17th Avenue, MD 310B Phoenix, AZ 85007 TABLE OF CONTENTS ADOT TRIBAL CONSULTATION BACKGROUND............................................................................................. 1 TRIBAL LAND IN ARIZONA ................................................................................................................................... 1 ARIZONA STATE HIGHWAY SYSTEM ...................................................................................................................... 1 FEDERAL MANDATES ......................................................................................................................................... 4 INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT OF 1991 (ISTEA); TRANSPORTATION EFFICIENCY ACT FOR THE 21ST CENTURY (TEA-21); AND THE SAFE, ACCOUNTABLE, FLEXILE, EFFICIENT TRANSPORTATION EQUITY ACT: A LEGACY FOR USERS (SAFETEA-LU) ............................................................................................................................... 4 USDOT ORDER 5301.1 - DEPARTMENT OF TRANSPORTATION PROGRAMS, POLICIES AND PROCEDURES AFFECTING AMERICAN INDIANS, ALASKA NATIVES AND TRIBES .................................................................................................. 4 EXECUTIVE ORDER 13175 - CONSULTATION AND COORDINATION WITH INDIAN TRIBAL GOVERNMENTS ............................ 4 TITLE VI AND EXECUTIVE ORDER 12898 - FEDERAL ACTIONS TO ADDRESS ENVIRONMENTAL JUSTICE IN MINORITY POPULATIONS AND LOW INCOME POPULATIONS ...................................................................................................... 4 FEDERAL LEGISLATIVE ACTS ............................................................................................................................... 5 TRIBAL TRANSPORTATION CONSULTATION IN ARIZONA ........................................................................................... 5 GOVERNOR’S QUARTERLY TRIBAL CONSULTATION AND EXECUTIVE ORDER 2006-14 CONSULTATION AND COOPERATION WITH ARIZONA TRIBES ........................................................................................................................................ 6 ADOT MGT-16.01 DEPARTMENT-WIDE NATIVE NATION/TRIBAL GOVERNMENT CONSULTATION POLICY .......................... 6 ADOT TRIBAL CONSULTATION POLICY PRIORITIES.................................................................................................. 7 ADOT STATEWIDE, REGIONAL AND LOCAL TRIBAL CONSULTATION, COOPERATION AND COORDINATION ....................... 8 BUILDING A QUALITY ARIZONA - STATEWIDE TRANSPORTATION PLANNING FRAMEWORK ............................................... 8 STATE-TRIBAL TRANSPORTATION PLANNING .......................................................................................................... 9 METROPOLITAN PLANNING ORGANIZATION AND COUNCIL OF GOVERNMENT PLANNING ................................................. 9 DIRECT TRIBAL INPUT INTO THE PLANNING AND PROGRAMMING PROCESS ................................................................ 10 ADOT ENGINEERING DISTRICTS ........................................................................................................................ 10 ADOT TRIBAL COORDINATORS/LIAISONS ............................................................................................................ 11 ADOT HISTORIC PRESERVATION TRIBAL CONSULTATION ....................................................................................... 11 ARIZONA TRIBAL STRATEGIC PARTNERING TEAM .................................................................................................. 12 NAVAJO NATION/ADOT/BIA/FHWA/HOPI TRIBE/COCONINO COUNTY/NAVAJO COUNTY/APACHE COUNTY PARTNERSHIP. 12 HOPI TRIBE/ADOT/BIA/FHWA/COCONINO COUNTY/NAVAJO COUNTY/NAVAJO NATION/NAVAJO DOT PARTNERSHIP ...... 12 SAN CARLOS APACHE TRIBE/STATE/FEDERAL/COUNTIES/RAILROAD/PRIVATE ORGANIZATION PARTNERSHIP ................. 13 INTER TRIBAL COUNCIL OF ARIZONA, INC. - TRANSPORTATION WORKING GROUP ....................................................... 13 ARIZONA COMMISSION OF INDIAN AFFAIRS........................................................................................................... 14 U.S. DOI BUREAU OF INDIAN AFFAIRS - WESTERN REGION OFFICE AND NAVAJO REGION OFFICE ................................ 14 U.S. DOT FEDERAL HIGHWAY ADMINISTRATION ................................................................................................... 14 U.S. DOT FEDERAL TRANSIT ADMINISTRATION .................................................................................................... 14 ADOT TRIBAL CONSULTATION ACTIONS: STATE FISCAL YEAR 2011 ........................................................ 16 ADOT COMMUNICATIONS AND COMMUNITY PARTNERSHIPS (CCP)......................................................................... 16 ADOT INTERMODAL TRANSPORTATION DIVISION (ITD) ......................................................................................... 17 ADOT MOTOR VEHICLE DIVISION (MVD) ............................................................................................................ 28 ADOT MULTIMODAL PLANNING DIVISION (MPD).................................................................................................. 28 ADOT POLICY AND GOVERNMENTAL AFFAIRS (PGA)........................................................................................... 34 ATTACHMENT A .............................................................................................................................................. 35 ADOT TRIBAL CONSULTATION BACKGROUND Tribal Land in Arizona There are 22 federally recognized Indian Tribes and Native Nations with reservation land in Arizona. This tribal land encompasses approximately 27,736,000 acres or 28% of Arizona’s land base. Only the San Juan Southern Paiute Tribe currently does not have a reservation land base, however, it is in the process of placing several thousand acres in federal trust status. Also, although headquartered out of New Mexico, the Pueblo of Zuni has approximately 12,000 acres of reservation land located in eastern Arizona. Table 1 identifies the Indian Tribes and Native Nations in Arizona. TABLE 1 The 22 Indian Tribes and Native Nations in Arizona • • • • • • • • • • • • • • • • • • • • • • Ak-Chin Indian Community Cocopah Indian Tribe Colorado River Indian Tribes Fort McDowell Yavapai Nation Fort Mojave Indian Tribe Fort Yuma Quechan Indian Tribe Gila River Indian Community Havasupai Tribe Hopi Tribe Hualapai Tribe Kaibab Band of Paiute Indians Navajo Nation Pascua Yaqui Tribe Pueblo of Zuni Salt River Pima-Maricopa Indian Community San Carlos Apache Tribe San Juan Southern Paiute Tribe Tohono O’odham Nation Tonto Apache Tribe White Mountain Apache Tribe Yavapai-Apache Nation Yavapai-Prescott Indian Tribe Arizona State Highway System The Arizona Department of Transportation (ADOT) was established in 1974 and is responsible for planning, developing, maintaining, and operating state transportation facilities for the efficient movement of people and products by surface and air throughout Arizona. Within the State, multi-modal transportation systems cross numerous jurisdictional boundaries. The State Highway System (SHS) includes 6,152 route miles of roadway and of this about 88% of the system’s roadways are situated within rural areas with the remainder in urban areas. The SHS also includes 11,219 miles or 19.8% that traverse Native Nation/Tribal lands. In addition, there are 20 airports maintained and operated by the Native Nation/Tribal Governments. Thus, the State, Native Nations/Tribes share a mutual desire to work together for the common purpose of protecting the health, safety and welfare of the traveling public in Arizona through a continuously improving working relationship. The map on the following page shows the locations of tribal reservation land in comparison to the SHS, county boundaries and ADOT Engineering District Boundaries. Table 2 identifies the SHS mileage per reservation according to the Arizona Transportation Information System database. 1 2009 State Highway System Log. The mileage figures are for mainline cardinal direction highways only and do not include additional mileage for divided highways, ramps and frontage roads. 1 2 TABLE 2 2009 State Highway System Road Mileage on Tribal Land TRIBE / RESERVATION Miles Ak-Chin Indian Community / Ak-Chin Indian Reservation Cocopah Tribe / Cocopah Indian Reservation Colorado River Indian Tribe / Colorado River Indian Reservation Fort McDowell Yavapai Nation / Fort McDowell Indian Reservation Fort Mojave Indian Tribe / Fort Mojave Indian Reservation Fort Yuma Quechan / Fort Yuma Indian Reservation Gila River Indian Community / Gila River Indian Reservation Havasupai Tribe / Havasupai Indian Reservation Hopi Tribe / Hopi Indian Reservation Hualapai Indian Tribe / Hualapai Indian Reservation Kaibab Band of Paiute Indians / Kaibab-Paiute Indian Reservation Navajo Nation / Navajo Indian Reservation* Pascua Yaqui / Pascua Yaqui Indian Reservation Salt River Pima-Maricopa Indian Community / Salt River Indian Reservation San Carlos Apache Tribe / San Carlos Indian Reservation* San Juan Southern Band of Paiute Indians Tohono O'odham Nation / Tohono O’odham Indian Reservation Tohono O’odham Nation - San Xavier District Tonto Apache / Tonto Apache Indian Reservation White Mountain Apache Tribe / Fort Apache Indian Reservation Yavapai-Apache Nation / Yavapai-Apache Indian Reservation Yavapai-Prescott Indian Tribe / Yavapai-Prescott Indian Reservation Zuni Tribe TOTALS 4.6 1.5 13.9 4.3 3.9 0.00 77.8 0.00 91.4 17.9 16.5 619.2 0.00 21.3 52.4 0.00 101.7 8.1 0.00 128.0 0.2 1.5 0.5 1219.4 Source: 2009 State Highway System Log. Notes: The mileage figures are for mainline cardinal direction highways only and do not include additional mileage for divided highways, ramps and frontage roads. *Approximately 9.74 miles of the 1219.4 route miles are on Indian Allotments with .5 miles on San Carlos and the remainder of the 9.24 miles on Navajo Nation. The Arizona State Highway System includes 6,152 route miles of roadway. Approximately 1,219 route miles or 19.8% of the SHS traverse tribal land. The illustration of these facts provides the basis of the need for the state to adequately consult, communicate, and cooperate with tribal governments to address the growing needs of the traveling public on and off tribal land. 3 Federal Mandates Although not all-inclusive, the following references cite several of the major federal legislative actions affecting statewide and tribal transportation planning and project development processes. Intermodal Surface Transportation Efficiency Act of 1991 (ISTEA); Transportation Efficiency Act for the 21st Century (TEA-21); and the Safe, Accountable, Flexile, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) Since the early 1990’s the Federal Government has passed three transportation legislative acts that specifically impact statewide and tribal transportation project development processes. They include ISTEA in December 1991; TEA-21 in June 1998; and SAFETEA-LU in August 2005. Consequently, as part of these Acts and pertaining to the statewide transportation planning process, States are required “… to consider the concerns of Indian tribal governments…that have jurisdiction over land within the boundaries of the State” (23 U.S.C. 135(d)(2)). States are also required to consult with Indian tribal governments and the Secretary of the Interior in the development of the Statewide Long-Range Transportation Plan and the State Transportation Improvement Program “with respect to each area of the State under the jurisdiction of an Indian tribal government…” (23 U.S.C. 135(e)(2)(C) and 135(f)(1)(B)(iii)). The current transportation planning legislation emphasizes cooperative planning and the opportunity for those interested to participate and provide input into the transportation decision making process. In order to carry out cooperative planning and to comprehensively address transportation issues on and adjacent to Indian reservation land, the Tribal Governments, Bureau of Indian Affairs, State, Metropolitan Planning Organizations, Councils of Government, and local governments are all required to coordinate their efforts. USDOT Order 5301.1 - Department of Transportation Programs, Policies and Procedures Affecting American Indians, Alaska Natives and Tribes USDOT Order 5301.1 of November 16, 1999, directs USDOT agencies to build more effective working relationships with Native Americans. Its purpose is to ensure that programs, policies, and procedures administered by the Department are responsive to the needs and concerns of American Indians, Alaska Natives and tribes. The Order is comprised of 17 points of policy and specific guidelines with regard to how the USDOT will conduct communication and consultation with Native Nations/Indian Tribes. Executive Order 13175 - Consultation and Coordination with Indian Tribal Governments Executive Order 13175 of November 6, 2000 establishes regular and meaningful consultation and collaboration with tribal officials in the development of Federal policies that have tribal implications, to strengthen the United States government-to-government relationships with Indian tribes, and to reduce the imposition of unfunded mandates upon Indian tribes. It also supplements the Executive Memorandum of April 29, 1994, on Government-to-Government Relations with Native American Tribal Governments. Executive Memorandum of November 9, 2009, on Tribal Consultation was issued pursuant to Executive Order 13175 of November 6, 2000 by the Obama Administration. Title VI and Executive Order 12898 - Federal Actions to Address Environmental Justice in Minority Populations and Low Income Populations Title VI of the Civil Rights Act of 1964 and related laws assure that individuals are not excluded from participation in, denied the benefit of, or subjected to discrimination on the basis of race, color, national origin, age, sex, and disability. Executive Order 12898 - Federal Actions to Address Environmental Justice in Minority Populations and Low Income Populations, established environmental justice as a federal government priority that directed all federal agencies to make it part of their mission that programs, policies, 4 and activities do not have a disproportionately high and adverse human health and environmental effect on minority and low-income populations. ADOT has issued a document titled Guidance on Title VI and Environmental Justice to provide information on insuring that Title VI and Environmental Justice factors are considered in project development, environmental assessments, and environmental impact statements. Although the guidance is for projects in the development and environmental stages, the general approach outlined is used to identify related issues for potential projects analyzed in the planning process. Federal Legislative Acts The National Historic Preservation Act (NHPA) requires consultation with Indian Tribes concerning places of traditional religious and cultural significance. Consultation with Tribes is also required for those that have assumed historic preservation duties as Tribal Historic Preservation Offices (THPO). The National Environmental Policy Act (NEPA) requires tribal consultation concerning impacts to sacred sites and on the mitigation of actions to sites of concern to Tribes. Such impacts involve the social and cultural relationship of people to the physical environment. The Archaeological Resources Protection Act (ARPA) is directed at protecting archaeological sites. It requires Federal agencies to notify Tribes of excavation on federal land that will include sites of religious and cultural importance to Tribes and prohibits unauthorized excavation, removal, or damage of archaeological resources that are at least 100 years old located on Federal or Indian lands. The Native American Graves Protection and Repatriation Act (NAGPRA) requires consultation with Tribes pertaining to repatriation of human remains and associated funerary items. Consultation is required to determine the means of transfer for repatriated items to Tribes showing genetic or cultural affiliation with those remains and artifacts. Regulates excavation of such remains and artifacts on federal or Indian land, provides for a minimum 30-day hold on earthmoving activities that cause inadvertent discovery of such remains and artifacts. The American Indian Religious Freedom Act (AIRFA) is a joint resolution of Congress declaring that the U.S. government will protect the inherent rights of Indian Tribes to the fee exercise of their traditional religions. Requires agencies to consult with Tribes when any action is contemplated that might affect the practice of traditional religions and includes the places and physical objects needed for religious practice. Tribal Transportation Consultation in Arizona Through various meetings and forums Tribal Officials and representatives in Arizona have expressed concerns that they have with the state transportation system as it affects the road systems within and adjacent to their communities. In order to address these concerns as well as federal legislative requirements in the statewide transportation planning and project development processes, the issues are documented by ADOT for incorporation into project reports. Pertinent information is also distributed to key ADOT officials and representatives relative to projects that require tribal coordination and consultation follow up. This process has provided ADOT with a comprehensive understanding of Arizona tribal transportation concerns and needs. In addition, ADOT’s efforts to address tribal transportation concerns and consultation are carried out in accordance with the Governor’s Executive Order on Consultation and Cooperation with Arizona Tribes and ADOT’s Department-Wide Native Nation/Tribal Government Consultation Policy. 5 Governor’s Quarterly Tribal Consultation and Executive Order 2006-14 Consultation and Cooperation with Arizona Tribes From 2003 to 2007 Governor Napolitano held quarterly tribal summits with the Arizona Tribal Leaders to discuss various statewide issues of concern to the Tribes. In March 2004, a Tribal Summit on Transportation was held during which several themes were identified for follow-up by ADOT. ADOT regularly monitors its efforts to address the themes and provides a written quarterly report to the Governor’s Office for distribution to the Tribal Leaders. Additionally, as a result of discussions at the Governor’s Summits, Tribal Leaders expressed the need for all state agencies to adopt consultation policies to guide the continuing government-to-government relationship between the State and Tribes. On September 14, 2006 Governor Napolitano issued Executive Order 2006-16 Consultation and Cooperation with Arizona Tribes. The Executive Order directs all executive branch agencies to: (1) develop and implement tribal consultation policies to guide their work and interaction with federally recognized Tribes in Arizona; (2) designate a member of their staff to assume responsibility for implementation of the policy and to act as a point of contact for tribal issues; (3) review their tribal consultation policy each year; and (4) submit an electronic report annually to the Governor, State Legislature and Tribal Leaders that describes all actions undertaken to implement the policy. ADOT is in compliance with the Executive Order as described below: 1. ADOT MGT-16.01 Department-Wide Native Nation/Tribal Government consultation Policy was adopted on September 1, 2006. 2. ADOT designated full-time Tribal Planners/Tribal Coordinators from the ADOT Multimodal Planning Division (MPD) as staff members with oversight of policy implementation and to be ADOT’s point of contact. 3. ADOT reviewed its Tribal Consultation Policy during the period of November 2010 to June 2011 and it was reissued with a new review date of July 8, 2013. 4. ADOT completes its Tribal Consultation Annual Report and submits it to the Governor’s Offices for distribution to the State Legislature and Tribal Leaders. In May 2007 Governor Napolitano restructured her quarterly Tribal Summits and initiated the process of holding quarterly Tribal Leader Roundtable meetings. These meetings continue to be ongoing with Governor Brewer and are conducted in a manner that provides free flowing discussion with the opportunity for Tribal Leaders and the Governor to introduce a variety of topics of concern. The change was also designed to give the Governor and Tribal Leaders an opportunity to have more in depth discussions and to identify more guidance on the content and substance of the discussion topics. ADOT MGT-16.01 Department-Wide Native Nation/Tribal Government Consultation Policy ADOT’s tribal consultation policy was adopted on September 1, 2006 taking into consideration the Governor’s Executive Order and the Federal legislation requirements for state departments of transportation to coordinate, cooperate and consult with Native Nations/Tribal Governments in statewide and metropolitan transportation planning processes. This is in addition to addressing environmental, cultural, historic, natural and human resource issues during the implementation of transportation programs and construction/maintenance projects impacting Native Nation/Tribal reservations and aboriginal lands within the State boundaries. 6 Since its establishment in 1974, ADOT has continually implemented intergovernmental relations processes to carry out its responsibilities. However, this policy is intended to provide additional guidance to ADOT personnel when working with the Native Nations/Tribal Governments in Arizona. Furthermore, the consultation procedures outlined in the Policy provide ADOT and the Nations/Tribes a basis for mutual understanding as appropriate agreements are carried out to address State and Tribal Transportation issues, needs and concerns. Both the State and the Native Nation/Tribal Governments share a mutual desire to coordinate the implementation of their respective multi-modal transportation mission and goals. ADOT Tribal Consultation Policy Priorities ADOT respects the unique and continuous existence of each Native Nations’/Tribal governments’ values, culture, codes, laws; and works to address the following 14 policy priorities. 1. Commit to developing relationships with the Native Nations/Tribes in Arizona, and respect and consider their transportation concerns. Appreciate and encourage the Native/Nations’/Tribal Governments’ contribution to transportation concerns of the State of Arizona. 2. Not to solicit and assert claim to Federal resources that would otherwise be provided directly to Native Nations/Tribal Governments, unless an impacted Nation/Tribe gives consent. 3. Maintain and operate State owned transportation infrastructure within Native Nation/Tribal lands in the best interest of the State while respecting the concerns of the Native Nations/Tribal Governments and local communities. 4. Maintain the appropriate working relationships with Native Nation/Tribal Government elected officials and staff to assure the continuous operation of their respective transportation systems. 5. Consult with Native Nations/Tribal Governments during the transportation planning processes and implementation of the Statewide Transportation Improvement Plan (STIP). 6. Assist Native Nations/Tribal Governments to implement transportation programs by providing technical assistance, reference tools, data sharing, conducting joint Native Nations/Tribal Governments and State projects, and cooperatively resolving transportation issues to the extent resources allow. 7. Enter into Intergovernmental Agreements, Joint Project Agreements, Memoranda of Agreement, or Memoranda of Understanding when considered mutually appropriate by ADOT and an interested Native Nation/Tribal Government. 8. Work with Native Nations/Tribal Governments to identify available resources to jointly or individually fund projects to benefit the State and Native Nation/Tribal communities. 9. Conduct technical training, when appropriate and as resources allow, support planning, development, construction, maintenance, and operation of transportation facilities under Native Nations/Tribal jurisdiction. 10. Engage in partnering efforts, when appropriate and as resources allow, encourage and improve understanding and communication with the Native Nations/Tribal Governments. 11. Encourage mutual understanding of unique cultural and organizational practices among ADOT and the Native Nations/Tribal Governments. 12. Provide timely opportunities for communication with Native Nations/Tribal Governments about decisions that may affect them. Value reciprocity by Native Nations/Tribal Governments and encourage timely notification on matters that may affect the State. 13. Share appropriate technical information and data with Native Nations/Tribal Governments in accordance with established ADOT policy. Value reciprocity and encourage all Native Nations/Tribal Governments to share appropriate technical data with the State in accordance with established Native Nations/Tribal Government policy. 7 14. Update both the Tribal Transportation Consultation Process Reference Manual developed for use by ADOT personnel (October 2009) and the ADOT Transportation Planning and Programming Guidebook for Tribal Governments Manual (November 2009). ADOT Statewide, Regional and Local Tribal Consultation, Cooperation and Coordination The Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) mandates that all state DOTs support a statewide transportation planning process that provides for consideration of projects and strategies such as long-range plans and transportation improvement programs. In addition, Arizona Revised Statute 28-506 requires that ADOT prepare a long-range statewide transportation plan. The following highlights several of the studies and processes that have been completed or are underway to result in development of the Arizona Long Range Transportation Plan. An overview of regional, local and tribal consultation, cooperation and coordination processes is also incorporated. Building a Quality Arizona - Statewide Transportation Planning Framework Governor’s Executive Order 2008-02 (superseding EO 2007-02) directs ADOT to produce: a) a draft list of critical transportation needs and representative projects to bring about sustainable development patterns through the year 2030; b) a consensus-based final list of needs and representative projects; and c) Regional Transportation Framework Plans that will include short- and long-range transportation projects necessary to further sustainable development patterns through the year 2050. This Governor’s initiative is titled Building a Quality Arizona (bqAZ) - Statewide Transportation Planning Framework. The Arizona State Transportation Board allocated resources for the bqAZ project. The bqAZ work plan basically involved the development of a critical needs definition, implementation of regional framework planning, and the development of a statewide planning framework. Both the critical needs definition and regional framework planning processes were initiated on concurrent tracks in January 2008. The critical needs definition was completed in early 2008, whereas the regional framework planning processes were completed in late 2008. The ADOT Multimodal Planning Division oversaw the technical aspects of the Framework process and worked with a management consultant and four regional framework consultants. Working in collaboration with regional transportation planning entities, transit organizations, tribal governments, land management agencies, conservation groups, business and community leaders, the Governor’s Office, ADOT, and local/regional leaders from across the state initiated the development of the Statewide Transportation Planning Framework that included transportation alternatives and integrated them with land use and economic planning and development. Four Regional Framework Studies have been completed and used to create the Statewide Planning Framework Plan. The success of the bqAZ Project was also dependent on a strong partnership with tribal governments statewide. Therefore, the State’s work effort included extensive outreach efforts that provided numerous opportunities for tribal governments to participate and provide input. These outreach efforts included tribal stakeholder interviews, focus group sessions, public meetings and the development of a list of critical transportation needs within tribal lands. Other statewide activities included Smart Growth input into the Framework Evaluation Criteria, development of a 2030-2050 travel demand model, interface sessions with Bordering States and Mexico, and development of a rail framework study. bqAZ Critical Needs Definition Work Element In December 2007, ADOT completed and submitted a Report on Tribal Transportation Issues and Needs to the Governor’s Office based upon tribal input received during the Governor’s Tribal Summits on 8 Transportation and Growth. The purpose of the Report was to provide preliminary information for consideration on tribal transportation issues and needs. This information along with additional input from tribal officials resulted in the development of a formal list of Tribal Critical Needs. The Critical Needs List also included transportation projects identified through the Bureau of Indian Affairs - Indian Reservation Roads Transportation Program for each Tribe as well as projects on State and County road systems within tribal land areas. A Statewide Preliminary Critical Needs Definition report was completed in May 2008. The report contained information pertaining to the process of identification of critical needs, identification of the year 2030 Identified Improvement Needs Delineation cost of $162.3 billion, and the total Preliminary Critical Needs cost of approximately $42.6 billion. Among other topics, the report discusses Increased Mobility and Connectivity for Tribal Governments, and Tribal Identified Improvements. In line with the Preliminary Critical Needs Definition, a Statewide Transportation Investment Strategy report was completed. The Strategy includes a multimodal balance of: 1) strategic highways, 2) rail elements consisting of intercity, commuter and light rail to connect urban regions, and 3) public transportation for smaller cities, tribal communities and rural areas. It also includes opportunities to preserve open space and maintain wildlife habitat connectivity, stimulate transit-oriented development, foster walkable/bikeable communities and provide additional funding sources for the transportation needs of local/tribal communities and counties. bqAZ Regional Framework Study Work Element The long-range focus of the Regional Framework Studies is unique and when the Studies were compiled into the overall Statewide Planning Framework Plan, the plan identified the State’s needs in the 2030-2050 timeframe. The four Studies looked at ways to plan for growth by strengthening the link between land use, community development and economic patterns of each region, and their interrelated transportation needs for future sustainable mobility and continuing enhancement of Arizona’s quality of life. Regional activities included the development of framework formulate and scenario alternatives. Also, the first round of bqAZ Regional Community Workshops was completed during the March-April timeframe and a second round of Workshops was completed in November 2008. The final phase of the Regional Framework Study Work Element was to develop multimodal recommendations and an implementation program. This final phase occurred during the January-December 2009 timeframe. The overall Statewide Transportation Framework study was approved by the State Transportation Board January 2010. State-Tribal Transportation Planning The ADOT Planning Assistance for Rural Areas (PARA) Program, formerly the ADOT Small Area Transportation Study (SATS) Program, uses funding from the federal Statewide Planning and Research (SPR) Program to provide technical planning assistance to tribal and local governments. The PARA Program can be utilized to develop an update to an existing tribal transportation plan, address a specific transportation planning need or conduct a transit feasibility study. The project work plan conducts an analysis of the community transportation system facilities and develops a recommended transportation implementation plan. Under the PARA Program, ADOT provides 100% of planning study costs and project management oversight in coordination with tribal planning officials. Metropolitan Planning Organization and Council of Government Planning Tribal government officials are encouraged to become members and participate in the regional planning process conducted by the Councils of Government (COGs) and the Metropolitan Planning Organizations 9 (MPOs). When membership dues are paid (where required), this provides the tribes a means of participating on the COG/MPO Regional Boards/Councils and committees thereby allowing the tribes an opportunity to vote on transportation issues and projects in the region. Some tribes do have sovereignty concerns and/or concerns with the membership dues required by their regional COG or MPO and thereby opt not to participate at that level. However, even if they are not paying members, tribes are encouraged to participate at committee meetings in a non-voting capacity. Current tribal membership/participation on Arizona COGs and MPOs includes: Metropolitan Planning Organizations • • • • • Central Yavapai Metropolitan Planning Organization (CYMPO) – No tribal membership - YavapaiPrescott Tribe participates at committee meetings. Flagstaff Metropolitan Planning Organization (FMPO) – No tribal membership or participation. Maricopa Association of Governments (MAG) – Fort McDowell Yavapai Nation, Gila River Indian Community, and Salt River Pima-Maricopa Indian Community are members. Pima Association of Governments (PAG) – Pascua Yaqui Tribe and Tohono O’odham Nation are members. Yuma Metropolitan Planning Organization (YMPO) – Cocopah Tribe is a member. Councils of Government • • • • Central Arizona Association of Governments (CAAG) – San Carlos Apache Tribe and the Gila River Indian Community are members. Ak-Chin Indian Community and the White Mountain Apache Tribe participate at committee meetings. Northern Arizona Council of Governments (NACOG) – No tribal membership – Navajo Nation, Hopi Tribe and White Mountain Apache participate at committee meetings. SouthEastern Arizona Governments Organization (SEAGO) – San Carlos Apache Tribe is a member. Western Arizona Council of Governments (WACOG) – No tribal membership – Hualapai Tribe and Colorado River Indian Tribes participate at committee meetings. Direct Tribal Input into the Planning and Programming Process ADOT works to ensure that tribal officials/staff are represented on its various statewide/regional programs and project technical advisory committees. This representation provides tribes an opportunity to have direct input into development of the policy aspect of transportation planning. ADOT also works to encourage tribal attendance and input at the monthly State Transportation Board meetings. The Board makes final decisions on projects that will be funded in the State Five-Year Highway Construction Program and the State Transportation Improvement Program (STIP). ADOT Engineering Districts Within Arizona, ADOT has established ten engineering districts headed by District Engineers (DE) and supported by operation and maintenance personnel who consult at the local level with tribal governments. The DEs or their representatives regularly attend tribal transportation committee meetings, local community meetings, or meet on an as-needed basis with tribal officials to address transportation issues, construction project implementation, and highway operation/maintenance. 10 ADOT Tribal Coordinators/Liaisons There are a few designated tribal coordinators/liaisons within ADOT. They are located in the Multimodal Planning Division and the Right-of-Way Section. These liaisons/coordinators work closely with tribal officials and personnel to address specific types of issues within their realm of expertise. Tribal staff historically worked most closely with the ADOT DEs, however, they are now branching out to contact the ADOT tribal coordinators/liaisons as well. Oftentimes, there is collaboration between the DEs and tribal coordinators/liaisons to address certain issues. ADOT Historic Preservation Tribal Consultation In August 2004, the ADOT Environmental Planning Group developed the ADOT Historic Preservation Handbook to ensure that all construction and maintenance projects associated with the Arizona State Highway System consider project-related effects to significant historic and prehistoric cultural resources and that these undertakings are in compliance with Federal and State Historic Preservation laws. The Handbook serves as a process, procedures, policy, and training manual. It is a tool that provides step-bystep guidelines for the ADOT Historic Preservation Team (HPT) Specialist, and also presents the cultural resource process from the point of view of other groups that HPT interacts with, such as, NEPA Planners, Transportation Enhancement, Local Government, Technical Specialists, and On-call Consultants. The Handbook outlines various processes to undertake consultation with tribal governments according to the Section 106 guidelines, those basically include: • • • • • • Submittal of consultation letters to the Tribal Leader and Tribal Historic Preservation Offices (THPO), as appropriate. Develop a project work plan to mitigate cultural resource impacts in accordance with state and/or federal laws and in consultation with the appropriate tribal entities and land managing agencies. Prepare and negotiate either a Memorandum of Agreement (MOA) or Programmatic Agreement (PA) in order to satisfy cultural resources tribal consultation requirements as related to transportation enhancement projects or local government projects. Determine whether a project is a Federal undertaking or State undertaking and take appropriate steps to complete the consultation process. Determine BIA involvement in the consultation process. Maintain contact information for the Agencies and Tribes including entries for the tribal representatives to whom consultation is addressed, and to whom reports are transmitted. Arizona Department of Transportation Environmental Planning Group and the Arizona Division of the Federal Highway Administration hosted a collaborative workshop June 2011 to enhance their relationships and communication with federally recognized Native Nations/Tribes related to the potential for transportation projects to impact cultural resources. The goals of the workshop were as follows: • • • • • • Increase awareness of tribal and agency perspectives, how tribes and agencies operate, and to identify tribal and agency needs. Understand existing cultural resources evaluation processes. Create transportation-related consultation processes, such as Section 106 of the National Historic Preservation Act, that are meaningful, effective and efficient for each tribe and for agencies. Build mutual respect, understanding and benefit. Foster meaningful communication. Build trust and relationships. 11 • Explore creating agreements (Programmatic Agreements, Memorandum of Understanding, and/or Memorandum of Agreement) and other means for implementing processes. Arizona Tribal Strategic Partnering Team The Arizona Tribal Strategic Partnering Team (ATSPT) is supported by the ADOT Multimodal Planning Division and Partnering Office as a means of improving state-tribal relations in transportation. ATSPT brings together representatives from state, tribal, federal and local agencies to address tribal-related transportation issues. ATSPT encourages active participation in its partnering effort by all tribes and transportation stakeholders in Arizona who have the desire to guide implementation of transportation policies and processes between Native Nations, Tribal Governments and the State of Arizona. More information can be obtained at the Arizona Tribal Transportation web site: www.aztribaltransportation.org. ATSPT participating agencies include: • • • • • • • • • • • • • ADOT Civil Rights Section ADOT Environmental Planning Group ADOT Natural Resources Management Section “ATSPT builds relationships ADOT Partnering Office among state, tribal, federal and ADOT Policy and Governmental Affairs Office local governments to develop strategies that address state ADOT Public Relations Office and tribal transportation issues.” ADOT Right-of-Way Group ADOT Multimodal Planning Division Apache County District One - Road Department Bureau of Indian Affairs - Western Regional Office Bureau of Indian Affairs - Navajo Regional Office Colorado State University - Tribal Technical Assistance Program Federal Highway Administration - Arizona Division Navajo Nation/ADOT/BIA/FHWA/Hopi Tribe/Coconino County/Navajo County/Apache County Partnership The current Navajo Nation Transportation Partnership was established in December 2004 and it continues to be an ongoing effort supported by the ADOT Partnering Office. The Mission of the Partnership is: “To develop, foster and maintain good working relationships in order to construct, operate and maintain the most reliable, economical, efficient and effective transportation system for the safety of the traveling public. We commit to promoting a sustained opportunity and investment in the partnership effort through the pursuit of mutually beneficial goals in a spirit of respect, open communication, cooperation and trust”. The Partnership established several Task Teams for the purpose of conducting an ongoing process for addressing the priority topics of emergency response, processes, resources, right of way, web site content and training. The Task Teams meet on a regular basis and report back to the full Partnership Steering Committee on a quarterly basis as well as at the Partnership Annual Meeting. The purpose of the Navajo Nation Transportation Partnership Annual Meeting is to present progress of the partnership to the stakeholder leadership and to identify actions for the upcoming year. Hopi Tribe/ADOT/BIA/FHWA/Coconino County/Navajo County/Navajo Nation/Navajo DOT Partnership The Hopi Transportation Partnership was established in September 2007 and like the Navajo Nation Partnership, it continues to be an ongoing effort supported by the ADOT Partnering Office. The mission of 12 the Partnership is: “To develop, foster and maintain good working relationships through communication, collaboration, consultation and coordination to provide a safe and efficient transportation system for the movement of people, goods and services”. The Partnership established several Task Teams with the purpose of conducting an ongoing process for addressing the priority topics of emergency response, processes, resources, right of way, web site content and training. The Task Teams meet on a regular basis and report back to the full Partnership Steering Committee on a quarterly basis as well as at the Partnership Annual Meeting. The Partnership’s Third Annual Transportation Partnership Meeting was held September 2010 on the Hopi Reservation. The Annual Partnership Meeting outcomes included: • • • • • Direction for the steering committee in 2010-2011 Overview of achievements – a report out from task teams and success stories Provide leaders a deeper understanding of local challenges, processes and opportunities Promote and enhance tribal, county, state and federal relations Network among partners San Carlos Apache Tribe/State/Federal/Counties/Railroad/Private Organization Partnership The San Carlos Apache Tribe Transportation Partnership was established in September 2009 and it continues to be an ongoing effort supported by the ADOT Partnering Office. The mission of the Partnership is: “Provide effective and safe transportation related services and resources to the San Carlos Apache Tribe and adjoining communities by developing and providing the structure to enhance the understanding, identifying and addressing of transportation opportunities while strengthening good working relationships”. The Partnership’s First Annual Transportation Partnership Meeting was held September 2010 on the San Carlos Apache Reservation. The Annual Partnership Meeting outcomes included: • • • • Explore partnering opportunities among all partners, elected officials and the San Carlos Apache Tribal Council members. Discuss topics regarding safety, quality of life and collaboration. Share perspectives and establish relationships through open communication and networking. Identify partnership projects for 2011. Inter Tribal Council of Arizona, Inc. - Transportation Working Group The Inter Tribal Council of Arizona, Inc. (ITCA) is a private non-profit organization that is comprised of tribal government membership representing 21 of the 22 tribes in Arizona. To support its tribal consultation and coordination efforts, ADOT provides tribal coordination reports to the ITCA Transportation Working Group (TWG). Although, the Navajo Nation is not a formal member of ITCA, it is invited to participate at the TWG meetings. The ITCA-TWG provides an excellent forum for dialogue where not only do tribal representatives get to learn and inquire on what the State DOT is working on, but also for State DOT staff to learn of what is happening at the tribal level and to be informed about BIA Regional Office issues. 13 Arizona Commission of Indian Affairs The Commission is a state agency that works directly with tribal leaders to improve state-tribal relationships and largely deals with legislative type issues. Coordination/consultation is conducted with the Commission as a requirement under state statute, where the ADOT Director as well as several other state executive agency directors, are designated to serve as ex-officio members of the Commission by virtue of their offices. The Directors may also appoint their representatives to participate in the quarterly Commission meetings and other activities. Currently, ADOT designates its Planning Division Tribal Planner/Coordinator to fill this role and to report back on issues impacting ADOT. U.S. DOI Bureau of Indian Affairs - Western Region Office and Navajo Region Office On specific project issues, the ADOT District Engineers and other ADOT support staff meet and communicate as-needed with the BIA Region and Agency Office personnel. Also, ADOT - MPD coordinates and consults with the BIA Region and Agency personnel for specific planning study projects or data requests, as needed. BIA representation is requested on the Technical Advisory Committees for planning study efforts in addition to being involved in document review. There are also two forums through which ADOT interacts with the BIA Regional Offices on a regular basis; those are through the ATSPT events (BIA Western Region) and the Navajo Nation/ADOT/BIA/FHWA Partnership Steering Committee (BIA Navajo Region). Both forums provide for ongoing dialogue and improved relationships between the BIA and ADOT personnel. U.S. DOT Federal Highway Administration ADOT interacts with the FHWA Arizona Division on a regular basis through meetings and electronic communication. Also, the FHWA staff participates on a number of committees that require input from the federal level due to the expenditure of federal funds on programs and projects. In particular, this includes the priority programming process for the State 5-Year Construction Program and the State Transportation Improve Plan (STIP). As with the BIA, ADOT interacts with the FHWA Division on a regular basis, at ATSPT events and all the Tribal Partnership meetings. This interaction provides for ongoing dialogue and improved relationships between the FHWA and ADOT staff regarding tribal coordination and consultation. At the national level, ADOT communicates with the FHWA Native American Coordinator to relay information on ADOT’s tribal coordination and consultation efforts through special meetings called for the State DOT Liaisons/Coordinators. U.S. DOT Federal Transit Administration The ADOT Transit and Grants Services section ensures a multi-modal approach to mobility, congestion and air quality issues throughout the State. ADOT transit staff communicates on a regular basis with the Federal Transit Administration (FTA) to administer the Section 5303 Metropolitan Planning, the Section 5310 Elderly and Persons with Disabilities Transportation Program, Section 5311 Rural Transit Program, and the Section 5304 State Planning and Research Program. These grant programs provide technical assistance and expertise to local transit agencies and decision makers; and, coordinates and funds state transit and rail planning efforts, and sets and monitors light rail system safety standards. Three (3) tribal transit systems currently participate in the Section 5311 Program; they include the Hopi Tribe, Navajo Nation and Salt River Pima-Maricopa Indian Community. Six (6) tribal service providers currently participate in the Section 5310; they include the Yavapai-Apache Nation, Hualapai Indian Tribe, Navajo Nation, Tohono O’odham Nation, White Mountain Apache Tribe and the Hopi Tribe. Two (2) tribal service providers currently participate in the Section 5316 Job Access and Reverse Commute (JARC) 14 Program; they include San Carlos Apache Tribe and the Hualapai Indian Tribe. The San Carlos Apache Tribe is currently the only tribal service provider for the Section 5317 New Freedom Program. ADOT transit staff consults with these tribes on a regular basis to ensure efficient operating systems and compliance with program regulations. Funding and management coordination is also conducted for the Planning Assistance for Rural Areas studies that may require a transit feasibility element. 15 ADOT Tribal Consultation Actions: State Fiscal Year 2011 The following provides a summary of substantial tribal related consultation actions undertaken by ADOT Divisions. A number of the actions relate directly to the implementation of the ADOT tribal consultation policy priorities. Specific Tribes consulted and/or impacted are highlighted in bold italic lettering. Also mentioned are actions that are on-going forms of communication that ADOT conducts with tribal governments, tribal communities, and tribal related agencies. Additionally, although it is understood that public involvement is not considered government-to-government consultation, it is important to note that this is a method that is carried out to obtain tribal community participation in transportation planning and programming processes. Also, a number of the identified activities are undertaken in cooperation between the various Divisions illustrating ADOT’s internal team effort toward accomplishing successful transportation program and project implementation. ADOT Communications and Community Partnerships (CCP) August 2010 • • October 2010 • • December 2010 • • • 2011 • • • The Tohono O’odham Nation School Bus Routes Transportation Study funded by the Planning Assistance Rural Areas Program (PARA) kicked off in August. This study will identify and address the most critical current and future transportation needs of school bus routes in the Tohono O’odham Nation. An emphasis will be placed on the safety and mobility of motorists, pedestrians, and school bus operators and riders when traveling school bus routes. The study began in the fall of 2010 and will result in a final report in fall 2011 outlining short‐, mid‐, and long‐range multimodal transportation improvements. CCP has been providing assistance with public involvement to gather concerns, input and feedback from the Nation for use in developing the final report. The SR 86 Road Improvement Project from MP 141 to 146 is part of ADOT’s $6.5 million American Recovery and Reinvestment Act (AARA) project in the Schuk Toak District of the Tohono O’odham Nation. The project includes widening the roadway and a bridge structure, extending existing culverts to improve drainage, adding pavement markings, planting seeds to establish vegetation for erosion control and other improvements. ADOT is currently paving the roadway and should be finished with paving by mid August 2011. Crews will return in October when cooler weather allows for a final sealing layer to be applied to the roadway, which will complete the project. CCP has been providing assistance with public involvement to gather concerns, input and feedback. Helped facilitate the Annual Hopi Tribe Transportation Partnership meeting in Tuba City, AZ. The meeting was highly successful and significant progress was made to collaborate and address transportation issues of mutual concern for members of the partnership. Helped facilitate the Annual San Carlos Apache Tribe Transportation Partnership meeting in San Carlos, AZ. Helped facilitate the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly meeting. Helped facilitate the Hopi Tribe Transportation Partnership Steering Committee meeting. Helped facilitate the San Carlos Apache Tribe Transportation Partnership Steering Committee meeting. Coordinated public information and outreach with the Gila River Indian Community for various traffic alerts on SR 87, SR 587, SR 387, SR 187, SR 347 and I-10. Coordinated public information and outreach with the Ak-Chin Indian Community for various traffic alerts on SR 84, SR 238, SR 347, SR 387 and I-10. Coordinated public information and outreach with the San Carlos Apache Tribe for various traffic alerts on US 60, US 70 and SR 77. 16 March 2011 • • • April 2011 • • • May 2011 • • • • June 2011 • Helped facilitate the Hopi Tribe Transportation Partnership Steering Committee meeting. Helped facilitate the San Carlos Apache Tribe Transportation Partnership Steering Committee meeting. SR 87, SR 387, SR 187 on the Gila River Indian Community Reservation – Oracle Maintenance Pavement Work and Millings. CCP advised and coordinated road closures with Alia Maisonet and with the Community’s approval, traffic was detoured onto SR 187 to and from Interstate 10. Gila River Indian Community approved safety improvements on SR 587. CCP coordinated between the Community and ADOT Phoenix Maintenance District to remove two concrete pads along SR 587, and minor improvements around cattle guards and deteriorated pavement. Gila River Indian Community requested safety improvements at Blackwater on SR 87. CCP coordinated with the Tucson District office to determine a temporary solution to turn left safely on SR 87 between SR 187 and Blackwater School Road (west of Coolidge and south of Sacaton). Approximately four cross streets between Blackwater School Road and SR 187 (approximately a 1.5 mile segment) were evaluated and the following was recommended and completed by June 2011 with the Community’s approval: • Restriping on SR 87 to extend “no passing” zones, approximately 500’ on each side of the Blackwater intersection for both northbound and southbound traffic. • Cross street warning signs were installed in both directions at intersections between Blackwater School Road and SR 187. SR 587 Pavement Preservation Design kick-off meeting. Roadway Predesign Group conducted a meeting with the Gila River Indian Community to discuss the design of SR 587 between mileposts 218 and 225 (FY 2013). CCP advised the Community to inquire with the ADOT Phoenix Maintenance District, which had completed recent work along SR 587 with the removal of two concrete pads, improvements and paving around a cattle guard. Helped facilitate the Hopi Tribe Transportation Partnership Steering Committee meeting. Helped facilitate the San Carlos Apache Tribe Transportation Partnership Steering Committee meeting. Helped facilitate the Western Arizona Tribal Transportation Forum held in Parker, AZ. The forum was held to understand and provide guidance to meet tribes’ needs within Western Arizona, including the WACOG & YMPO regions regarding transportation and transit. Provided information and contact numbers to the Colorado River Indian Tribe, Cocopah Tribe, Fort Mojave Indian Tribe, Fort Yuma-Quechan, Havasupai Tribe, Hualapai Tribe, Kaibab Band of Paiute Indians and the Chemehuevi Indian Tribe. 42 people attended the forum. This event was sponsored by the Arizona Tribal Strategic Partnering Team (ATSPT) and ADOT MPD. The Ak-Chin Indian Community was awarded $85,000 Planning Assistance for Rural Areas (PARA) program funds to conduct a Transit & Non-motorized Transportation Study. CCP coordinated public information and focus group for the tail-end of the Study that is in its final stages. A final report is forthcoming. Coordinated with Gila River Indian Community the production of presentation boards, and a fact sheet and map that depicted all safety improvements to SR 87 from SR 287 to Hunt Highway, to begin next spring 2012, for Community public information/distribution and display. A communications plan will be produced in the near future. ADOT Intermodal Transportation Division (ITD) 2010 – 2011 • Globe District attended the monthly San Carlos Apache Tribe Transportation Committee meetings held the third Tuesday of every month. Initial steps have taken place to establish 17 • • • • • • • monthly transportation meetings with the White Mountain Apache Tribe and the new administration of Globe District. Globe District maintenance forces have been reconstructing game fence on the White Mountain Apache Tribe Reservation that were damaged during the winter storms. Procurement contracts for fence replacement were issued with available funding sources. Fence replacement included US 60, SR 273, and SR 260. Globe and Safford Districts have been working together with the San Carlos Apache Tribe on a project assessment for a Transportation Enhancement project. Historical monuments, sidewalks, and pedestrian lighting are also included in the project. Flagstaff District coordinated with the Navajo Nation on the US 89 – SR 64 to Little Colorado River project November 2010 to June 2011: • November 14, 2010 – Held an open house for the project prior to the Cameron Chapter Meeting and presented on the project during the meeting. The Chapter passed a resolution of support for the project. • January 23, 2011 – Presented on the project at the Cameron Chapter Meeting. Once again, the Chapter passed a resolution of support for the project. • February 28, 2011 – Presented on the project at the Cameron Chapter Community Land Use Planning Committee meeting. • April 3, 2011 – Attended the Cameron Chapter Planning Meeting to discuss the proposed livestock undercrossing within the project limits. • April 29, 2011 – Presented on the project at a meeting with the Navajo DOT and BIA. • June 4, 2011 – Presented on the project at the Navajo Nation District 3 Council Meeting. A resolution was passed in support of the project. • June 18, 2011 – Presented on the project at the Western Navajo Agency Council Meeting. A resolution was passed in support of the project. • June 26, 2011 – Attended the Cameron Chapter Meeting to discuss the proposed livestock undercrossing. ADOT Local Government Section has provided assistance to Fort McDowell-Yavapai Nation Pave Dirt Roads project. This project will pave four miles of existing dirt roads located within the Fort McDowell –Yavapai Nation. The project is currently proceeding through project development and in process of obtaining environmental clearance. The project is scheduled for Construction Authorization in FY 2012 and the budget is $2,350,000 of Congestion Mitigation and Air Quality Improvement (CMAQ) funds and Local. The Nation will pave several miles of roadway to mitigate dust emissions. ADOT Statewide Project Management Group has been administering the Santa Cruz River Pedestrian Bridge Project on the Tohono O’odham Nation - San Xavier District beginning November 2009. The $2.3 million project is approx. 30% complete and expected to be ready for construction by April 2012. The bridge will provide pedestrian connectivity between the west and east sides of I-19 and the Santa Cruz River for the San Xavier community. ADOT Statewide Project Management Group has been managing and administering the total replacement of the San Carlos River Bridge ($8M) and the Gila River Bridge ($17M) on the San Carlos Apache Tribe Reservation. The San Carlos River Bridge is scheduled to complete in August 2013 and the Gila River Bridge is scheduled to start in October 2011 and complete by October 2013. The project team has been coordinating with the Tribe in all aspects of the design process (Environmental, ROW, Utility, etc) including making presentations and sharing information at the Tribal Transportation Committee and Tribal Council meetings. Holbrook District completed a SR 264 Paving Project located on the Hopi Tribe Reservation near the Coconino County line. The project cost was $577,201 for a new 18 • • • • • • • • • • • • July 2010 • • • • • asphalt roadway. Holbrook District completed a SR 87 Paving Project located on the Hopi Tribe Reservation at Second Mesa, AZ. The project cost was $332,038 for a new asphalt roadway. Holbrook District completed a US 191 Paving Project located on the Navajo Nation at Junction I-40 MP 385. This was a two season project completed during 2010-2011 at a cost of $3,749,335 for a new asphalt roadway. Holbrook District completed numerous major maintenance activities including fogs seals, chip seals, slurry seals on routes within the Navajo Nation at a cost of $650,000. As part of the Hopi Partnership, Holbrook District worked with the Hopi Tribe GIS Department on a map showing all roads on the Hopi Reservation and surrounding lands. The map was completed during the period of December 2010 - February 2011 and was presented to at a Transportation Partnership Steering Committee meeting in May as a working resource document for the team. Holbrook District coordinated with RPG archeologist and Hopi Tribe archeologists on possible damage to Hopi cultural sites during the 2010 summer thunderstorm flooding in Polacca, AZ. Safford District attended monthly San Carlos Apache Tribe Transportation Committee meetings. Safford District attended progress meetings for the US 70 Bylas Gila River Bridge Reconstruction Project on the San Carlos Apache Tribe Reservation. The project budget is $18M. The plan is to advertise the project this calendar year. Safford District attended progress meetings for the US 70 Bylas Pathway and Beautification Project that will advertise next year for $1M on the San Carlos Apache Tribe Reservation. Safford District is coordinating with San Carlos Apache Tribe Police Department in sharing of accident history in Bylas for consideration of Highway Safety Improvement Program (HSIP) funds. Evaluation is in progress. Safford District has been coordinating with San Carlos Apache Tribe regarding the new business incubator and new school in Bylas, AZ. Prescott District and the Yavapai-Prescott Indian Tribe attended the Watershed Improvement Council meetings, which is a multijurisdictional group assessing water quality on the Granite Creek Watershed as stakeholders in the process. Prescott District Environmental Coordinator coordinated construction activities with the Yavapai-Prescott Indian Tribe for the Granite Creek Bridge project and of the Tribe’s own clean up of an abandoned landfill near the construction project over the past two years. A workable arrangement was made for access for heavy equipment and material for construction of the bridge. Globe District partnering meeting with Bison Contracting was held at the San Carlos Apache Tribe, Apache Gold Conference Center for the San Carlos Bridge Replacement project on US 70. IR 6 is currently under design to widen a portion of the roadway near San Carlos and enhance safety by improving curve alignments. Flagstaff District Engineer attended the Navajo Nation Transportation Partnership Steering Committee meeting held in Flagstaff, AZ. ADOT Traffic Safety Section performed a Road Safety Assessment (RSA) for the San Carlos Apache Tribe on US 70 (MP 255-273). ADOT Traffic Safety Section performed a Road Safety Assessment (RSA) for the Kaibab Band of Paiute Indians on SR 389 (MP 30-31). This RSA resulted in a Highway Safety Improvement Program (HSIP) project to improve the intersection of SR 389 and BIA 50. Project cost is $600,000. ADOT Right of Way Tribal Liaison attended the Navajo Nation Transportation Partnership Steering Committee meeting held in Flagstaff, AZ. 19 • • • • • • • • August 2010 • • • • • • • • ADOT Right of Way Tribal Liaison participated in the Navajo Nation Transportation Partnership Animals/Vendors in the Right of Way task team meeting. ADOT Right of Way Tribal Liaison attended and helped out with the Right of Way in Indian Country Workshops sponsored by Colorado State University Tribal Technical Assistance Program (CSU TTAP) in Flagstaff, AZ. The course was developed to be part of the Road Scholar Program. Participants gained knowledge about key terms, definitions, authority and procedures in road rights of way on tribal lands. It covered rights of way owned by the United States in trust for tribes, tribal, state and county owned rights of way. Issues regarding ROW acquisition, jurisdiction, and regulation of activity within the ROW were addressed. Holbrook District participated in a Navajo Nation Transportation Partnership Processes task team meeting. Holbrook District conducted a Lupton TI Scoping Kick-off meeting on the Navajo Nation at the Lupton Chapter. The meeting included public participation and field reviews to gather comments from stakeholders, agencies and the general public. Holbrook District Permits office participated in a Hopi Route 60 Public Meeting. ADOT will be involved in the permit process for impacts to the State route on the Hopi Tribe Reservation. Holbrook District participated in a Navajo Nation Transportation Partnership Resources task team meeting. Plans were made to visit a Shadow Mountain material pit near Cameron, AZ. Also completed maps that show material pits on Navajo Nation and start work on developing Intergovernmental Agreement (IGA) for joint work on materials pits. Holbrook District participated in a Navajo Nation Transportation Partnership Steering Committee meeting. A video conferencing test was conducted with Navajo DOT. Holbrook District participated in a meeting with the Navajo Nation Many Farms Chapter to discuss a transportation study for the Chapter. Representative from the Navajo Nation, Navajo DOT, BIA, Apache County and ADOT attended. The Chapter asked for support and technical assistance from the transportation entities. Northern Traffic Engineering Region out of the Flagstaff District Office installed additional speed limit signs on SR 73 (MP 340-357) between Whiteriver and Hon Dah at the request of the White Mountain Apache Tribe Fire Chief. ADOT Traffic Safety Section managed a Highway Safety Improvement Program (HSIP) funded project titled “Comparative Analysis of Motor Vehicle Crashes on American Indian Reservations in Arizona with Findings in the Arizona Strategic Highway Safety Plan.” The project was conducted by Inter Tribal Council of Arizona (ITCA) for $30,000. ADOT Traffic Safety Section presented an overview of the Arizona Road Safety Assessment (RSA) Program, highlighting RSAs conducted with Tribes in Arizona at the Inter Tribal Council of Arizona (ITCA) Tribal Motor Vehicle Crash Injury Prevention Data Roundtable. Holbrook District attended a meeting on the Navajo Nation to discuss a Kayenta School traffic signal project. The Kayenta Township presented awards to ADOT and others for the successful completion of the long anticipated project. Outcomes included successful traffic safety improvements for the Township community. Holbrook District participated in a Hopi Tribe planning meeting for the Annual Transportation Partnership meeting. Holbrook District participated in a Navajo Nation Transportation Partnership Animals & Vendors in ROW task team meeting to prepare for KTNN Radio Focus Program. Holbrook District participated in Navajo Nation Nahata Dzilii Chapter Meeting to explain why the Sanders Port of Entry project was cancelled. Holbrook District participated in a Navajo Nation Transportation Partnership Resources 20 • September 2010 • • • • • • • • • • • • • • • • task team meeting. The team made a site visit to the Shadow Mountain material pit near Cameron, AZ. Holbrook District participated in a Navajo Nation Transportation Partnership Animals & Vendors in the ROW task team KTNN Radio Forum. The forum discussion focused on the problems with animals in the ROW to educate and answer questions from the public. Flagstaff District Engineer attended the Navajo Nation Transportation Partnership Steering Committee meeting held in Flagstaff, AZ. Flagstaff District Engineer attended the Annual Hopi Tribe Transportation Partnership meeting held in Tuba City, AZ. Flagstaff District met with the Kaibab Band of Paiute Indians and the BIA regarding a Roadside Safety Assessment (RSA) for SR 389. This meeting was to review the post RSA report recommendations, which resulted in a Highway Safety Improvement Program (HSIP) funded turnlane project at the junction of SR 389 and BIA 50. ADOT Traffic Safety Section performed a Road Safety Assessment (RSA) for the Tohono O’odham Nation – San Xavier District on San Xavier Road from I-19 to J. Stock Road. ADOT Traffic Safety Section presented an overview of the Arizona High Risk Rural Roads Program (HRRRP), including eligibility criteria for candidate roads at the Inter Tribal Council of Arizona (ITCA) Transportation Safety Working Group meeting ADOT Traffic Safety Section participated in the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly meeting and provided an overview of the Arizona High Risk Rural Roads Program (HRRRP). Phoenix Construction District administered a construction project on the Gila River Indian Community. The project constructed 3.67 miles of asphaltic concrete overlay at various locations in the Community. This included overlays on Pecos Road, Elliot Road, and Estrella Drive. This project was constructed between 6/28/2010 and 9/10/2010. The total construction cost was $408,855 (this does not include construction administration costs). ADOT Right of Way Tribal Liaison attended the Navajo Nation Transportation Partnership Steering Committee meeting held in Flagstaff, AZ. ADOT Right of Way Tribal Liaison attended the Annual Hopi Tribe Transportation Partnership meeting held in Tuba City, AZ. ADOT Local Government attended the Annual Hopi Tribe Transportation Partnership meeting held in Tuba City, AZ. The benefits and outcomes of the meeting included brainstorming and identifying potential solutions to long standing and new issues; outreach to tribal members and establishing new relationships; sharing knowledge regarding funding opportunities; and better understanding of tribal culture for ADOT staff. Prescott District issued Yavapai-Apache Nation a permit for a gas line bore under I-17. Holbrook District completed a final inspection for the Kayenta school new traffic signal project located on the Navajo Nation. The total project cost was $350,000. Holbrook District participated in a Navajo Nation Transportation Partnership meeting. Progress was evaluated and the Navajo DOT developed a Draft Strategic Plan for review and comment. Holbrook District participated in a Navajo Nation Transportation Partnership Environmental Streamlining task team meeting. The intent of the meeting was to streamline some of the cumbersome environmental clearance processes. No significant improvements had been made. Holbrook District participated in a Navajo Nation Transportation Partnership Resources task team meeting. The team worked on maps to locate future projects and sources of water. Holbrook District participated in a Hopi Tribe planning meeting for the Annual Transportation Partnership meeting. 21 • October 2010 • • • • • • November 2010 • • • • • • • • Holbrook District participated in the Annual Hopi Tribe Transportation Partnership meeting in Tuba City, AZ. Discussion included initiating Transportation Enhancement projects on the Hopi Reservation. ADOT Traffic Safety Section presented an overview of the newly developed FHWA workshop titled “Road Safety 365” at the Inter Tribal Council of Arizona (ITCA) Transportation Safety Working Group meeting. Phoenix Construction District administered a construction project on the Salt River PimaMaricopa Indian Community. This project constructed 8.95 miles of rubberized chip seal at various locations in the Community. This included chip seals on 92nd Street, Oak Street, Horne Road, Osborn Road, Thomas Road, Longmore Road, and Center Street. This project was constructed between 9/1/2010 and 10/29/2010. The total construction cost was $523,276 (this does not include construction administration costs). Flagstaff District Engineer attended the Tuba City Lighting project partnering kick-off meeting for both US 160 and SR 264. The purpose of the meeting was to establish communication protocols with the Navajo Nation and the Hopi Tribe and to ensure that the Tribes’ rules, taxes and employments requirements were met. Holbrook District completed final inspection of the US191/SR 264 - Burnside Junction roundabout project on the Navajo Nation. The project was completed at a cost of $8,369,350 and included a new intersection with significant safety improvements. Holbrook District completed final inspection of a US 160 - Red Mesa/Four Corners paving project on the Navajo Nation. The project was completed at a cost of $5,496,188 and included a new asphalt roadway. ADOT Holbrook District participated in a Navajo Nation Lupton Chapter Meeting. The purpose of the meeting was to hold an open house for the Lupton Traffic Interchange Design Concept Report and the proposed replacement of the Lupton traffic interchange. Outcome of the meeting resulted in the gathering of important public input. At the request of the Kayenta Unified School District on the Navajo Nation, Northern Traffic Engineering Region out of the Flagstaff District Office participated in a meeting to discuss traffic operations at the new traffic signal on US 163. New fluorescent green school warning signs were installed and existing KUSD permitted flashing lights re-activated. ADOT Right of Way Tribal Liaison attended the FHWA sponsored State Tribal Liaison Roundtable and Panel Discussion that was held in conjunction with the 13th Annual National Tribal Transportation Conference in Albuquerque, NM and presented on Tribal State Meetings/Summits. Holbrook District participated in a Navajo Nation Transportation Partnership Environmental Streamlining task team meeting. No significant improvements had been made. Holbrook staff met with the Navajo Nation DOT to discuss mining regulations. NDOT is working on getting pits open as a material source. The ADOT District Engineer offered to do lab testing for NDOT to help verify suitability of the material. A response from NDOT on the lab testing is pending. Holbrook District met with the Navajo Nation Environmental Planning Agency in Window Rock, AZ. The purpose of the meeting was for each party to understand NEPA/ADOT methods, regulations and 401 certification issues. This meeting was a good start on developing a partnering relationship with the Navajo EPA. Holbrook District completed final Inspection of the US 191 new passing lanes project on the Navajo Nation in Wide Ruins, AZ. The project was completed at a cost of $1,745,000. Holbrook District attended a Navajo Nation Transportation and Community Development Committee meeting to present an update report to draft Design Concept Report. Holbrook District met with the Navajo Nation Many Farms Chapter to assist with completing turnout permit applications and to complete a project field review. 22 December 2010 • • • • • • • • • • • • • January 2011 • • Globe District participated in a San Carlos Apache Tribe Transportation Partnership Steering Committee meeting held in Cutter, AZ. ADOT Traffic Safety Section conducted a field review of the Gila River Indian Community High Risk Rural Roads Program (HRRRP) roads. Tucson District Engineer and project team members of the SR 79, SR 79B Intersection Project met with representatives of the Ak-Chin Indian Community, the Gila River Indian Community and the Tohono O’odham Nation to discuss the possibility of the project to build a roundabout in an area that is culturally sensitive to the tribes. ADOT Right of Way Tribal Liaison attended the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly meeting. ADOT Right of Way Tribal Liaison attended the Navajo Nation Transportation Partnership Processes task team meeting, which has a sub team titled Terms and Conditions. The Terms and Conditions subteam is discussing Limited (20 year term) versus Perpetual Right of Way agreements. ADOT Right of Way Tribal Liaison attended the Hopi Tribe Transportation Partnership Steering Committee meeting. ADOT Right of Way Tribal Liaison attended a meeting jointly held with the Hopi Tribe and the Bureau of Indian Affairs (BIA) regarding allotments transferred to ADOT on SR 264. ADOT Statewide Project Management Group met with the Tohono O’odham Nation – San Xavier District planning department regarding the I-19 Design Concept Report (DCR)/Environmental Assessment (EA) for San Xavier Road to I-10. A member of the Nation participates in the project’s monthly coordination meeting. On Dec 3, 2010, the project team met at the Nation’s planning department to discuss a new alignment at the San Xavier Road interchange. The Nation was satisfied with the report. The project team also presented to Allottees on Wednesday, May 11, 2011 to request permission to survey their lands. The continued interaction of ADOT with the San Xavier District on this project has provided the benefit of a good working relationship in the short term. In the long term, the eventual construction project will provide better traffic operations on I-19 and will enhance the safety at the San Xavier Road interchange. Kingman District held several public meetings regarding the SR 95 Realignment Study: I-40 to SR 68. The meetings are part of the continuing study to evaluate and identify reasonable alignment alternatives within the recommended corridor for the realignment of SR 95. The new alignment would begin on existing SR 95 south of Interstate 40 and extend north to SR 68 for a distance of 42 miles. The Fort Mojave Indian Tribe participated in a public meeting, as well as a December 2010 TAC meeting. The Study is still underway. Holbrook District participated in a Hopi Tribe Transportation Partnership Steering Committee meeting. The partnership updated new Hopi Tribal officials and representatives on transportation issues and implantation strategies. Holbrook District participated in a teleconference meeting with the Arizona Tribal Strategic Partnering Team (ATSPT) - Western Arizona Region Forum planning team. The Forum purpose was to focus on improving working relations between the Tribes and Councils of Government (COG) in western Arizona. Holbrook District met with the Navajo Nation Chinle Chapter to explain the ADOT turnout permitting policy and complete a field review in regard to a Chapter fencing project. Safford District participated in a San Carlos Apache Tribe Transportation Partnership Steering Committee meeting held in Cutter, AZ. Northern Traffic Engineering Region out of the Flagstaff District office installed additional speed limit signs on SR 264 at the request of the Navajo Nation Police Department. ADOT Traffic Safety Section met with the White Mountain Apache Tribe to discuss High Risk Rural Roads Program (HRRRP) roads. Awaiting FHWA eligibility approval to initiate 23 • • • • • • • February 2011 • March 2011 • • • • • • projects. ADOT Traffic Safety Section presented an update on the Arizona High Risk Rural Roads Program (HRRRP), including identification of Tribal roads that meet HRRRP eligibility criteria at the Inter Tribal Council of Arizona (ITCA) Transportation Safety Working Group meeting. ADOT Right of Way Tribal Liaison participated in the Navajo Nation Transportation Partnership Animals & Vendors in the Right of Way task team meeting. ADOT Statewide Project Management Group participated a tribal meeting with the San Carlos Apache Tribe concerning a District Minor scoping project (project assessment) to improve several US 70 intersections in Bylas, AZ. Benefits of this meeting allowed the coordination of the Tribal police force with ADOT Regional Traffic. Long term benefits of the eventual construction project will include better operations along US 70 that will benefit the local community and the traveling public. Holbrook and Flagstaff District Engineers met with the Navajo Nation DOT in Window Rock, AZ to present a plaque to Tom Platero, NDOT Director, in appreciation for his contributions and support for the State-Tribal partnership. This meeting was a great opportunity for ADOT to show support for Navajo DOT officials. Holbrook District Engineer met with the Navajo Nation Shonto Chapter regarding development of the US 160/SR 98 intersection. The result was exchange of information required for an ADOT permit. Development of the site is pending. Holbrook District participated in a Navajo Nation Transportation Partnership Animals & Vendors in ROW task team meeting to discuss the future of the task team and updates on direction from the new Navajo DOT Director Paulson Chaco. Holbrook District participated in a teleconference meeting with the Arizona Tribal Strategic Partnering Team (ATSPT) - Western Arizona Region Forum planning team. The Forum purpose was to focus on improving working relations between the Tribes and Councils of Government (COG) in western Arizona. Holbrook District met with the Navajo Nation Chinle Chapter to explain the ADOT turnout permitting policy and complete a field review in regard to a Chapter fencing project. Globe District participated in a San Carlos Apache Tribe Transportation Partnership Steering Committee meeting held in Cutter, AZ Flagstaff District kicked off the SR 98 Potato Wash project. A representative from the Navajo Nation Shonto Chapter attended to assist with project coordination. The project consists of replacing two existing 36’ pipe culverts in a roadway sag on SR 98 with a series of 7, 10’x6’ reinforced concrete box culverts. Flagstaff District Engineer and Coconino County Supervisor provided project updates to the Navajo Nation District 4 Chapters Officials. Northern Traffic Engineering Region out of the Flagstaff District installed two additional speed limit signs between the junction of US 60 (MP 311-338) and Whiteriver on the White Mountain Apache Tribe Reservation. ADOT Traffic Safety Section performed a Road Safety Assessment (RSA) for the Ak-Chin Indian Community on SR 347, Maricopa-Casa Grande Highway, Peters and Nall Road. This was a formal examination of user safety of SR 347. This extensive three-day project was followed by a full report and will allow the roadway owners to address issues identified during the study and make the roads safer. ADOT Traffic Safety Section presented an overview of the federal funding eligibility process, the amount of Highway Safety Improvement Program (HSIP) funding available to local and tribal governments, and the importance of accurate and complete crash data in order to obtain eligibility for individual projects at the Navajo Nation Division of Transportation Conference in Mesa, AZ. 24 • • • • • • • • • • • April 2011 • • • ADOT Traffic Safety Section presented an overview of the Arizona Road Safety Assessment (RSA) Program, highlighting RSAs conducted with Tribes in Arizona at the Navajo Nation Division of Transportation Conference in Mesa, AZ. ADOT Right of Way Tribal Liaison attended the Navajo Nation Division of Transportation Conference and helped provided information to participants at a booth about Animals & Vendors in the Right of Way that the Navajo Nation Transportation Partnership Vendors & Animals in the Right of Way task team organized. ADOT Local Government Section began management of the Pascua Yaqui – Calle Torim Improvements. This project will conduct preliminary engineering and design of roadway improvements to add bike lanes, sidewalks, lighting, landscaping, improved drainage and Tribal artwork along a one-mile segment of Calle Torim between Camino de Oeste to Ignacio Baumea Road. The project budget is $400,000 Surface Transportation Program (STP) funds. The Pascua Yaqui Tribe has received approval for Self Administration on Phase 1 and 2 preliminary engineering. ADOT Southern Regional Traffic Engineering out of the Tucson District office participated in a Road Safety Assessment (RSA) for the Ak-Chin Indian Community on SR 347, Maricopa-Casa Grande Highway, Peters and Nall Road. This was a formal examination of user safety of SR 347. This extensive three-day project was followed by a full report and will allow the roadway owners to address issues identified during the study and make the roads safer. Holbrook District participated in a Navajo Nation Transportation Partnership Animals & Vendors in ROW task team meeting to discuss the team’s ongoing efforts, to set up meetings to educate the public and to discuss development of a map to show vehicle crashes with animals and vendors. Holbrook District attended the Navajo Nation DOT Transportation Conference held in Mesa, AZ and assisted with the Animals & Vendors in the ROW booth. The District also participated on the closing question and answer panel discussion session. Holbrook District participated in a Hopi Tribe Transportation Partnership Steering Committee teleconference meeting. Discussion included the process for initiating Transportation Enhancement projects on the Hopi Reservation. Holbrook District participated in a Navajo Nation Transportation Partnership Animals & Vendors in ROW meeting to discuss the team’s ongoing efforts. Holbrook District participated in a teleconference meeting with the Arizona Tribal Strategic Partnering Team (ATSPT) - Western Arizona Region Forum planning team. The Forum purpose was to focus on improving working relations between the Tribes and Councils of Government (COG) in western Arizona. Holbrook District participated in a Navajo Nation Transportation Partnership Processes task team meeting to discuss the team’s ongoing efforts. Safford District participated in a San Carlos Apache Tribe Transportation Partnership Steering Committee meeting held in Cutter, AZ. ADOT Traffic Safety Section conducted a field review of the Tohono O’odham Nation High Risk Rural Roads Program (HRRRP) roads. Awaiting FHWA eligibility approval to initiate projects. ADOT Right of Way Tribal Liaison participated in the Navajo Nation Transportation Partnership Animals & Vendors in the Right of Way task team meeting. Kingman District began administration of SR 95, Willow Drive to King Street, which is a paving construction project in mid-April and was completed in July. The project is located on the Fort Mojave Indian Tribe Reservation and included paving, shoulder widening, and drainage improvements. The Tribe participated in the project’s construction partnering workshop. The project cost: $934,297. 25 • • • • • • May 2011 • • • • • • • • ADOT Local Government Section began project management of the Chemehuevi Indian Tribe Ferry Boat Terminal project. This project involves the acquisition of 1.2 acres of land on the Bridgewater Channel waterfront and the construction of a new Ferry Terminal Building and 250 car parking facility located in Lake Havasu City, AZ. The project is funded by $2.6M Ferry Boat Discretionary (FBD) and up to $2.5M from the Chemehuevi Tribe. This project provides numerous benefits to both the Chemehuevi Tribe and local residents whom rely on the Ferry; some of the benefits include increasing overall efficiency and safety of operation on the route between the two lakeside communities. Holbrook District Engineer met with Apache County Supervisor Tom White, regarding millings and other issues on the Navajo Nation. ADOT agreed to donate 15,000 cubic yards of milled asphalt for use on county maintained tribal roads. The result of this meeting was good public relations for ADOT and several BIA roads would be improved significantly due to the milled asphaltic concrete material being placed on roadway surfaces. Holbrook District met with the Navajo Nation Dilkon Chapter to discuss the Navajo Nation Boundary - Draw Wash Project. Discussion addressed relocating two turnouts and constructing turning lanes on SR 87 that the Chapter requested. Holbrook District participated in a Navajo Nation Transportation Partnership Animals & Vendors in ROW task team meeting to address the completion of crash data gathering, identifying the location of vendors, and placing them on a map. Holbrook District participated in a Chinle - Many Farms PPP Project Kick-off meeting and field review on the Navajo Nation. Holbrook District participated in a Navajo Route 8085 Project Public Hearing located at the Navajo Nation Many Farms Chapter. The Chapter called the meeting to get transportation entities to assist in initiating project. Globe District participated in a San Carlos Apache Tribe Transportation Partnership Steering Committee meeting held in Cutter, AZ Holbrook District asked Northern Traffic Engineering Region out of the Flagstaff District Office for a review of proposal by the Safe Routes to School (SRTS) advocates of a new two-stage pedestrian crossing on US 163 south of the Kayenta Unified School District campus on the Navajo Nation. Several discussions have occurred with the SRTS grant writer and the issue is on-going. Holbrook District Engineer and Flagstaff District Engineer traveled to Window Rock, AZ, capital of the Navajo Nation to meet the new Navajo Division of Transportation Director, Paulson Chaco. The intent of the meeting was to introduce the ADOT DE's and to encourage continuation of the NDOT/ADOT/FHWA Partnership. The status of the partnership is pending notice from NDOT. Holbrook District met with Navajo Nation Kayenta Township officials regarding back fences within the township boundaries. Kayenta officials agreed to repair back fences in effort to keep cattle and horses off the ADOT right of way. It is expected that traffic safety will be improved when livestock is kept off the roadways. Holbrook District participated in a US 191 Paving Partnering/Preconstruction Meeting. This project is located on the Navajo Nation. The project cost is $4,717,725 for a new asphalt roadway. Holbrook District participated in a Hopi Tribe Transportation Partnership Steering Committee meeting. Flagstaff District Engineer attended the Western Arizona Tribal Transportation Forum held on the Colorado River Indian Tribes Reservation in Parker, AZ. This event was sponsored by the Arizona Tribal Strategic Partnering Team (ATSPT) and ADOT MPD. Flagstaff District met with Navajo Nation EPA regarding an encroachment permit regarding radiation remediation on US 160. The permitting process was coordinated with Navajo 26 • • • • • • • • June 2011 • • • • • • Nation EPA and it was successfully issued to the EPA’s contractor. ADOT Traffic Safety Section participated in the Western Arizona Tribal Transportation Forum hosted by both the Arizona Tribal Strategic Partnering Team (ATSPT) and ADOT Multimodal Planning Division and provided a brief overview of the Arizona Road Safety Assessment (RSA) and High Risk Rural Roads Program (HRRP). Tucson District Engineer met informally with the Tohono O’odham Nation Council members in May and June 2011 to discuss the possibility of a cross walk in Sells, AZ. ADOT Right of Way Tribal Liaison participated in the Navajo Nation Transportation Partnership Animals & Vendors in the Right of Way task team meetings. ADOT Local Government attended the Western Arizona Regional Tribal Transportation Forum held on the Colorado River Indian Tribes Reservation in Parker, AZ. This event was sponsored by the Arizona Tribal Strategic Partnering Team (ATSPT) and ADOT MPD. Kingman District attended the Western Arizona Regional Tribal Transportation Forum held on the Colorado River Indian Tribes Reservation in Parker, AZ. This event was sponsored by the Arizona Tribal Strategic Partnering Team (ATSPT) and ADOT MPD. Safford District participated in a San Carlos Apache Tribe Transportation Partnership Steering Committee meeting held in Cutter, AZ. Prescott District attended Yavapai-Prescott Indian Tribe emergency planning meetings. Western Region Traffic out of the Prescott District met with the Yavapai-Prescott Indian Tribe regarding a Traffic Impact Analysis for a Tribal/BIA funded project that involves building a connector road between SR69 and SR89 in 2012. Flagstaff District attended the State Transportation Board meeting held in Chinle, AZ on the Navajo Nation Reservation. Tucson District Engineer participated in a SR 347 Utility Crossing - Ak-Chin Indian Community Coordination meeting in Maricopa, AZ. The purpose of this meeting was to identify strategies for addressing right-of-way issues resulting from this tribal project. ADOT Right of Way Tribal Liaison participated in the Navajo Nation Transportation Partnership Animals & Vendors in the Right of Way task team meeting. ADOT Local Government Section received a request for assistance from the Local Government on-call consultant from the Salt River Pima-Maricopa Indian Community for the Community’s Pave Dirt Roads project. This project will conduct preliminary engineering and design to pave seven miles of existing dirt roads located within the Community boundaries in order to mitigate dust emissions. The project budget is $316,377 of Congestion Mitigation and Air Quality Improvement (CMAQ) funds and Local. The Community has received authorization of funds but needs assistance in designing the roads. The on-call process will provide that assistance. ADOT Southern Regional Traffic Engineering out of the Tucson District Office is working with the Gila River Indian Community on a project (Gila River Indian Community/PimaMaricopa Irrigation Project – SR 87/Joint Works Laterals Crossing Improvements) to extend irrigation pipes such that their openings to the canals are safely outside the clear zone. This is in conjunction with the SR 87 Highway Safety Improvement Program (HSIP) project that is nearing final design. Holbrook District participated in a teleconference meeting between the Navajo Nation EPA, USEPA and Flagstaff District. The purpose of the meeting was to understand Navajo EPA rules, which are more stringent than U.S. EPA rules. The result was that the more stringent 27 • • • • • Navajo EPA rules will be applied to ADOT projects on Navajo land thereby making them more difficult to manage and more costly. Holbrook District Engineer met with Hopi Tribe officials to provide construction and maintenance project updates. Holbrook District participated in a SR 264 Partnering/Preconstruction Project meeting. The project is located on the Navajo Nation at Tse la Ni – Ganado and is programmed to be completed at a cost of $1,027,805 for a new asphalt roadway. Holbrook District participated at the State Transportation Board meeting held on the Navajo Nation in Chinle, AZ. The DE gave a presentation regarding issues within the Holbrook District and projects on both the Navajo & Hopi Reservations. This effort was good opportunity for the District to educate officials on problems and issues, and to show support for the local Tribal concerns. Holbrook District Engineer met with the Hopi Tribe Transportation Task Team to provide project updates. Holbrook District completed final inspection of the SR 264 Blackcreek Bridge Scour Project located on the Navajo Nation in Window Rock, AZ. The project was completed at a cost of $123,278 for bridge erosion protection. ADOT Motor Vehicle Division (MVD) June 2011 • Relocation of the Tuba City MVD Field Office on the Navajo Nation from its current location to the TO'NANEES'DIZI Chapter Warehouse Compound, 25 East Edgewater Drive in Tuba City, AZ. This relocation was required because of the construction of a new tribal justice center where the current MVD office is located. The project entails performing a tenant improvement project of an existing 2,000 sq ft building owned by the TO'NANEES'DIZI Local Government for use as an ADOT Motor Vehicle Customer Service Field Office. The project includes paving of the exterior of the building for customer parking. The benefit of the relocation to the community is the retention of a MVD Customer Service Field Office in the Tuba City area. Had this project not taken place, this office would have had to be closed, which would have required local citizens to travel to Flagstaff, Kayenta, or Page for MVD services. Additionally, the project upgraded a building that was in need of facility improvements. Of the 2,000 sq ft of space, 1,550 sq ft will be used by MVD and 450 sq ft will be used by the TO'NANEES'DIZI Local Government for local community purposes. The project budget is $412,945. ADOT Multimodal Planning Division (MPD) 2010 • • 2010 – 2011 • ADOT MPD Transit and Grants Services Section awarded the Hopi Tribe $158,491 for capital expenses to include a new bus, computer equipment and operating expenses under the 2010 American Recovery and Reinvestment Act (ARRA) grant. ADOT MPD Transit and Grants Services Section awarded the Navajo Nation $1, 2250, 681 for capital expenses to include a new bus, a maintenance facility/administration facility and operating expenses under the 2010 American Recovery and Reinvestment Act (ARRA) grant. ADOT MPD Transit and Grants Services Section has continued to provide support and project coordination for the Navajo Nation Transit Facility. Funding for the facility is provided from American Recovery and Reinvestment Act (ARRA) funds in the amount of $1,367,126 (100% federally funded). The Nation has also received $5M from the FTA Tribal funding formula. The facility is schedule to be completed December 2011. 28 • • • July 2010 • • • • October 2010 • ADOT MPD Tribal Planner/Liaison assisted with tribal coordination for the Chemehuevi Indian Tribe Ferry Boat Terminal project. This project involves the acquisition of 1.2 acres of land on the Bridgewater Channel waterfront and the construction of a new Ferry Terminal Building and 250 car parking facility located in Lake Havasu City, AZ. The project is funded by $2.6M Ferry Boat Discretionary (FBD) and up to $2.5M from the Chemehuevi Tribe. This project provides numerous benefits to both the Chemehuevi Tribe and local resident whom rely on the Ferry; some of the benefits include increasing overall efficiency and safety of operation on the route between the two lakeside communities. ADOT MPD Tribal Planners/Liaisons participated on the planning committee for the Tribal/FHWA/ADOT Collaborative Section 106 Workshop in Tucson, AZ. ADOT MPD Tribal Planner/Liaison met with Apache County and ADOT Transportation Enhancement Section regarding a Transportation Enhancement (TE) grant that the County received to construct a multipurpose trail on the Navajo Nation Dine College. Project coordination is on-going. The San Carlos Apache Tribe was awarded $165,000 Planning Assistance for Rural Areas (PARA) program funds to conduct a Transit Feasibility and Implementation Study. This study will address the most critical current and future transit planning needs identified by the Tribe. The goal of the Tribe is to enhance mobility for Tribal members and facilitate access to employment. This was a 12 month study that will conclude August 2011. The Ak-Chin Indian Community was awarded $85,000 Planning Assistance for Rural Areas (PARA) program funds to conduct a Transit & Non-motorized Transportation Study. The principal focus of the Study is to identify a feasible transit system, bicycle, and pedestrian improvements that will improve mobility and safety conditions within the Community and potential regional connections to the City of Maricopa and other locations in Pinal and Maricopa counties. This was a 12 month study that will conclude July 2011. The Tohono O’odham Nation was awarded $150,000 Planning Assistance for Rural Areas (PARA) program funds to conduct a School Bus Routes Transportation Study. This study will identify and address the most critical current and future transportation needs of school bus routes on the Nation. An emphasis will be placed on the safety and mobility of motorists, pedestrians, and school bus operators and riders when traveling school bus routes. The Navajo Nation was awarded $250,000 Planning Assistance for Rural Areas (PARA) program funds to conduct Chinle-Many Farms and St. George-Window Rock-Ft. Defiance Multimodal Long Range Transportation Studies. ADOT MPD Transit and Grant Services Section managed the award of vehicles through the FTA Grant Section 5310 Special Need Program to the following: • Ak-Chin Indian Community Elder Center • Hoosh Dooh Dii To’ Development • Tohono O’Odham Nation - San Xavier District • Tohono O’Odham Nation - Sif Oidak District • Tohono O’Odham Nation Senior Services • Tohono O’Odham Nation - Gu Vo District • Tohono O’Odham Nation - Nursing Care Authority • Yavapai-Apache Nation • Gila River Indian Community • Navajo Nation Area Agency on Aging • Navajo Nation, Shonto Community Governance • Hopi Tribe Office of Health Services Active Non Profits serving tribal communities: • Intermountain Centers for Human Development 29 Navajo Nation, Chinle Valley School Navajo Nation, Chinle Nursing Home NACOG Area Agency on Aging Hopi Tribe, Moenkopi Senior Center, Inc. Dine' Bii Association Annie Wauneka Life Care, Inc. ADOT MPD Transit and Grant Services Section awarded the Hopi Tribe $57,000 for administration expenses and $121,185 for operating expenses under the FTA Section 5311 Rural Transportation Program for FY2010. ADOT MPD Transit and Grant Services Section awarded the Navajo Nation $223,194 for administration expenses, $10,000 for capital expenses and $559,773 for operating expenses under the FTA Section 5311 Rural Transportation Program for FY2010. ADOT MPD Transit and Grant Services Section awarded the Salt River Pima-Maricopa Indian Community $78, 864 for administration expenses, $2, 737 for capital expenses and $166,607 for operating expenses under the FTA Section 5311 Rural Transportation Program for FY2010. ADOT MPD Tribal Planner/Liaison attended the Hopi Tribe Transportation Partnership Steering Committee meeting held in Flagstaff, AZ. ADOT MPD Tribal Planner/Liaison and members of the ADOT Leadership team attended a meeting with the Ak-Chin Indian Community regarding the potential to establish a formal Tribal Transportation Partnership. Meeting attendees agreed that ADOT and the Community would first address key issues and then re-evaluate need to establish a formal partnership. ADOT MPD Tribal Planner/Liaison attended the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly meeting. ADOT MPD Tribal Planner/Liaison attended the San Carlos Apache Tribe Transportation Partnership Steering Committee meeting held in Cutter, AZ. ADOT MPD Tribal Planner/Liaison attended the 2011 Indian Nations and Legislative Day organized by the Arizona Commission on Indian Affairs. ADOT MPD Tribal Planner/Liaison attended a meeting organized by the Arizona Commerce Authority, Renewable & Tribal Energy Coordinator along with other State Agency Liaisons to provide information on available resources to the Navajo Nation Tonalea Chapter officials and staff. ADOT MPD Tribal Planner/Liaison met with the Kaibab Band of Paiute Indians Chairman and tribal staff at tribal headquarters to provide information on available resources and to provide an update on MPD studies and programs. ADOT MPD Tribal Planner/Liaison attended the Inter Tribal Council of Arizona Transportation Working Group meeting to provide an update to member tribes. ADOT MPD Tribal Planner/Liaison attended the Inter Tribal Council of Arizona Tribal Motor Vehicle Crash Injury Prevention Working Group meeting. ADOT MPD Tribal Planner/Liaison attended the 2011 Mobile Seminars for Construction in Indian Country 101: Basic Tools for Construction in Indian Country held on the Salt RiverPima Maricopa Indian Community. The purpose of the Seminar was to educate the participant about the fundamental concepts dealing with construction in Indian Country. ADOT MPD Tribal Planners/Liaisons coordinated and participated in an Ak-Chin Indian Community - ADOT Aeronautics partnering meeting. ADOT MPD Tribal Planners/Liaisons coordinated and participated in an Ak-Chin Indian Community – ADOT Environmental Planning Group partnering meeting focusing on NEPA, Cultural Resource coordination and establishing communication protocols. ADOT MPD Tribal Planners/Liaisons participated in a San Carlos Apache Tribe • • • • • • • • • December 2010 • • • • January 2011 • • • • February 2011 • • March 2011 • • • 30 • • • • • • • • • • • • April 2011 • • • • Partnership Steering Committee meeting held in Cutter, AZ. ADOT MPD Senior Planner/Tribal Coordinator attended the ADOT Intercity Rail AA/EIS Study Kick-off meeting on the Gila River Indian Community in Chandler, AZ. The ADOT Study project managers and the planner/coordinator had informal discussions with officials from the Gila River Indian Community Department of Transportation on the study process outreach efforts for the Community. ADOT MPD Tribal Planners/Liaisons participated in a San Carlos Apache Tribe Planning Assistance for Rural Areas (PARA) Transit Study Technical Advisory Committee meeting in Cutter, AZ. ADOT MPD Tribal Planners/Liaisons attended and participated in the Navajo Nation Annual Transportation Conference held in Mesa, AZ. The Planners/Liaisons participated in the agenda final wrap-up discussion session to address questions to ADOT from the conference attendees. The Planners/Liaisons also had a formal discussion during the conference with officials from the Navajo Department of Transportation (NDOT) to discuss tribal transportation projects and coordination issues pertaining to ADOT and NDOT. ADOT MPD Tribal Planners/Liaisons attended the 2011 Arizona Indian Town Hall and Business Summit held on the Gila River Indian Community in Chandler, AZ. ADOT MPD Tribal Planners/Liaisons met with the Inter Tribal Council of Arizona to discuss ROW consultation/training and Tribal traffic safety issues. ADOT MPD Senior Planner/Tribal Coordinator met with the Cocopah Tribe Planning Director to discuss tribal transportation coordination issues pertaining to ADOT and the Yuma Metropolitan Planning Organization (YMPO). ADOT MPD Senior Planner/Tribal Coordinator met in Phoenix with the San Carlos Apache Tribe Transportation Planner to address modifications to the Tribe’s Long Range Transportation Plan. ADOT MPD Travel Demand Modeling & Air Quality Group invited tribes to participate in the Arizona Modeling Users Group (AMUG) webinar. ADOT MPD Tribal Planner/Liaison participated on the Road Safety Assessment (RSA) for the Ak-Chin Indian Community on SR 347, Maricopa-Casa Grande Highway, Peters and Nall Road. ADOT MPD Tribal Planner/Liaison attended the Arizona Tribal Strategic Partnering Team (ATSPT) quarterly meeting. ADOT MPD Tribal Planner/Liaison participated in the Arizona Long Range Transportation Plan – What Moves You Arizona Study Investment Choice Workshop for Tribes held in Tucson. ADOT MPD Tribal Planner/Liaison attended the Hopi Tribe Transportation Partnership Steering Committee meeting. ADOT MPD Senior Planner/Tribal Coordinator participated in the Arizona Long Range Transportation Plan - What Moves You Arizona Study Investment Choice Workshop for Tribes held in Phoenix. ADOT MPD Tribal Planner/Liaison participated in the Arizona Long Range Transportation Plan – What Moves You Arizona Study Investment Choice Workshop for Tribes held in Flagstaff. ADOT-MPD Senior Planner/Tribal Coordination met in Kayenta, AZ with officials from the Navajo Nation Kayenta Township to address start-up of the Township’s Long Range Transportation Plan study project funded through the ADOT Planning Assistance for Rural Areas (PARA) Program. ADOT MPD Senior Planner/Tribal Coordinator met in Window Rock, AZ with officials from Navajo Nation/Navajo DOT to address start-up of the Chinle-Many Farms/Ft. DefianceWindow Rock-St. Michaels Long Range Transportation Plan study project funded through 31 • • • • May 2011 • • • • • • • • • the ADOT Planning Assistance for Rural Areas (PARA) Program. ADOT MPD Senior Planner/Tribal Coordinator attended the Construction in Indian Country Conference - Tribal Leaders Talking Circle in Chandler, AZ. ADOT MPD Transit and Grant Services Section helped with the coordination of the Chemehuevi Indian Tribe Ferry Boat Terminal project. This project involves the acquisition of 1.2 acres of land on the Bridgewater Channel waterfront and the construction of a new Ferry Terminal Building and 250 car parking facility located in Lake Havasu City, AZ. The project is funded by $2.6M Ferry Boat Discretionary (FBD) and up to $2.5M from the Chemehuevi Tribe. This project provides numerous benefits to both the Chemehuevi Tribe and local resident whom rely on the Ferry; some of the benefits include increasing overall efficiency and safety of operation on the route between the two lakeside communities. Using FTA 5304 Planning Funds and local match, the Transit and Grants Services Section of ADOT MPD in conjunction with the Gila River Indian Community is conducting a transit implementation study. The outcome of the $100,000 will be options for detailed transit operations and to prepare the Community to apply for FTA 5311 (Rural Public Transportation Program) grant program to implement transit service. Shawn Silas, driver for the Hopi Tribe Senom Transit System was the first place winner of the AzTA/ADOT rural roadeo at the AzTA/ADOT Spring Conference. The roadeo tests bus operator’s skills through testing and behind the wheel. Shawn also participated in the CTAA National roadeo. He placed 13th out of 57 other operators. ADOT MPD Senior Planner/Tribal Coordinator participated in a meeting in Gallup, NM between the Navajo Nation/Navajo DOT, BIA Navajo Regional Office and ADOT to discuss turn over issues of Mission Spur Road (a State route) located on the Navajo Nation. ADOT MPD Tribal Planners/Liaisons participated in a coordination meeting between the BIA Western Regional Office and ADOT Traffic Safety Section to discuss potential tribal route funding on the Tohono O’odham Nation under the ADOT High Risk Rural Road Program. ADOT MPD Senior Planner/Tribal Coordinator participated in a Navajo Nation/NDOT PARA Project Management Team Teleconference meeting to address project progress. ADOT MPD Tribal Planners/Liaisons met with the Inter Tribal Council of Arizona to discuss Tribal Traffic Safety issues and a potential strategy to address them through a Tribal crash data research study. ADOT MPD Senior Planner/Tribal Coordinator participated in a Pima County Wildlife Linkage Stakeholder Workshop in Tucson, AZ. Individualized breakout discussion focused on wildlife crossing issues on State routes with the Tohono O’odham Nation. ADOT MPD Tribal Planners/Liaisons participated in a San Carlos Apache Tribe Transportation Partnership Steering Committee meeting in San Carlos, AZ. ADOT MPD Tribal Planners/Liaisons participated in a Hopi Tribe Transportation Partnership Steering Committee meeting in Flagstaff, AZ. ADOT MPD Tribal Planners/Liaisons participated in and assisted with hosting the Western Arizona Tribal Transportation Forum held on the Colorado River Indian Tribes Reservation in Parker, AZ. This event was sponsored by the Arizona Tribal Strategic Partnering Team (ATSPT) and ADOT MPD. ADOT MPD Senior Planner/Tribal Coordinator participated in a Navajo Nation Kayenta Township Comprehensive Plan/Zoning Ordinance Project Meeting in Kayenta, AZ. This project is being coordinated concurrent with the Kayenta Township Long Range Transportation Plan Planning Assistance for Rural Areas (PARA) Study Project funded through ADOT MPD. 32 • • June 2011 • • • • • • • • July 2011 • • • ADOT MPD Senior Planner/Tribal Coordinator attended a Pinal (County) Partnership Government Relations and Transportation Committee Joint meeting with the Gila River Indian Community. The GRIC DOT presented to the Committee the results from its recently completed Small Area Transportation Study. ADOT MPD Tribal Planner/Liaison participated in a project progress meeting with ADOT Traffic Safety Section and BIA. This Highway Safety Improvement Program (HSIP) project is at the intersection of SR 389 and BIA 50 as a result of a Road Safety Assessment (RSA) for the Kaibab Band of Paiute Indians on SR 389 (MP 30-31). Project cost is $600,000. ADOT MPD Senior Planner/Tribal Coordinator participated in a Bureau of Indian Western Regional Office – BIA/Tribal Tribal Transportation Meeting on the Colorado River Indian Community in Parker, AZ. The meeting addressed the Indian Reservation Roads Program Tribal Shares, Tribal Transportation Improvement Program, Tribal Road Inventory, and ARRA Federal Reporting for the Colorado River Indian Tribes, Fort Mojave Tribe and Cocopah Tribe. ADOT MPD Senior Planner/Tribal Coordinator completed the process for an ADOT Road Maintenance Certification per request of the Kaibab-Paiute Indian Tribe. ADOT MPD Tribal Planners/Liaisons participated in a SR 347 Utility Crossing - Ak-Chin Indian Community Coordination meeting in Maricopa, AZ. The purpose of this meeting was to identify strategies for addressing right-of-way issues resulting from this tribal project. ADOT MPD Senior Planner/Tribal Coordinator participated in Navajo Nation Kayenta Township Comprehensive Plan/Zoning Ordinance Project Design Charrette in Kayenta, AZ. The State Transportation Board held its regular monthly meeting on the Navajo Nation in Chinle, AZ. The ADOT Director’s Office and the ADOT MPD Tribal Planner coordinated this meeting with Navajo DOT, which in turn had an opportunity to present the state of transportation on the Navajo Nation to the Board. ADOT MPD Tribal Planners/Liaisons participated in a Tribal/FHWA/ADOT Collaborative Section 106 Workshop in Tucson, AZ. The purpose of this workshop was to discuss and identify follow-up strategies for addressing Tribal consultation on cultural resources issues for State and Federal transportation projects statewide. ADOT MPD Senior Planner/Tribal Coordinator participated in a Navajo Nation/NDOT Long Range Transportation Planning Study TAC Meeting in St. Michaels, AZ as funded under the ADOT MPD Planning Assistance for Rural Areas (PARA) Program. ADOT MPD Senior Planner/Tribal Coordinator participated in a Navajo Nation Dine' College Tsaile Trail Enhancement Project Progress Teleconference Meeting in Phoenix, AZ as funded under the ADOT Transportation Enhancement Program. ADOT MPD Tribal Planners/Liaisons participated in a Bureau of Indian Affairs Western Region Tribal Transportation Planning Symposium hosted by the BIA Western Regional Office and Colorado State University – Tribal Technical Assistance Program. The MPD Planners/Liaisons provided a presentation on the “Arizona Statewide Long Range Transportation Planning Process and the ADOT Planning Assistance for Rural Areas Program”. ADOT MPD Senior Planner/Tribal Coordinator attended a Navajo Nation Right-of-Way Terms and Conditions Meeting in Window Rock, AZ between ADOT, the Arizona Attorney General’s Office, and the Navajo Department of Justice Office. The purpose of this meeting was to discuss right-of-way agreement language for new construction on State routes within the Navajo Nation. ADOT MPD Senior Planner/Tribal Coordinator attended a web conference titled “Perpetuating Native Infrastructure in the 21st Century: O'odham Trails, Song Journeys, and Transportation Planning” held in Phoenix, AZ. The topic of this meeting was presented by the Gila River Indian Community Cultural Resources Department and hosted by the 33 • • • • ADOT Environmental Planning Group. ADOT MPD Tribal Planners/Liaisons attended an ADOT Planning Assistance for Rural Areas (PARA) Program Informational Webconference / Workshop for potential program applicant agencies including tribal governments. This workshop was hosted by ADOT MPD with the purpose to provide an overview of the PARA Program application requirements and address questions. ADOT MPD Tribal Planners/Liaisons attended a meeting in Phoenix, AZ between the ADOT Traffic Records Section and the Inter Tribal Council of Arizona (ITCA) to discuss Tribal traffic safety issues. A follow-up action is for ADOT staff to attend and/or participate in an ITCA Motor Vehicle Crash (MVC) Roundtable Discussion Meeting and an ITCA MVC Working Group in August. ADOT MPD Senior Planner/Tribal Coordinator attended an ADOT Airport Capitol Improvement Program Annual Planning Meeting in Parker, AZ. This meeting focused on project needs and federal funding for the Colorado River Indian Tribes AVI Airport. ADOT MPD Senior Planner/Tribal Coordinator attended a Hualapai Tribe and Havasupai Tribe Rural Safety Audit Preliminary Findings Meeting in Peach Springs, AZ. The RSA process was conducted by the ADOT Traffic Records Section with participation from Tribal staff and the Inter Tribal Council of Arizona. ADOT Policy and Governmental Affairs (PGA) September 2010 • January 2011 • February 2011 • Presented to Inter Tribal Council of Arizona (ITCA) on Federal legislative issues including reauthorization and potential changes in priorities after the election. Presented to Inter Tribal Council of Arizona (ITCA) on Federal and State legislative issues (Surface Transportation reauthorization, FAA reauthorization, federal priorities and State legislation introduced). Presented to Inter Tribal Council of Arizona (ITCA) on Federal and State legislative issues (Surface Transportation reauthorization, FAA reauthorization, federal priorities and State legislation introduced). These presentations provided information to the tribes on federal and state legislative issues and the potential impact. They also provided information on the legislative process (federal and state) and how tribes can make their interests known during the process. 34 Attachment A Executive Order 2006-14 & ADOT MGT-16.01 ARIZONA DEPARTMENT OF TRANSPORTATION POLICIES AND PROCEDURES MGT-16.01 DEPARTMENT-WIDE NATIVE NATION/ TRIBAL GOVERNMENT CONSULTATION POLICY Effective: July 8, 2011 Supersedes: MGT-16.01 (11/19/2008) Responsible Office: Director’s Office (602) 712-7227 1.01 Review: July 8, 2013 Transmittal: 2011 - July Page 1 of 4 PURPOSE This policy establishes guidance for the Arizona Department of Transportation’s (ADOT) relationship with Native Nations/Tribal Governments in the State of Arizona. 1.02 SCOPE This policy is intended to guide ADOT personnel when interacting with the Native Nations/Tribal Governments in Arizona. To support the implementation of this policy, a detailed process is described in the Tribal Transportation Consultation Process Reference Manual developed for use by ADOT personnel (October 2009). The Manual describes the role and practice of tribal consultation throughout the ADOT program and project development process. 1.03 BACKGROUND The Arizona Highway Department was established in 1927; subsequently, the agency became ADOT in 1974 and is responsible for planning, developing, maintaining, and operating highway transportation facilities for the efficient movement of people and products by surface and air throughout Arizona. Within the State, multimodal transportation systems cross numerous jurisdictional boundaries. In particular, approximately 1,143 centerline miles of the state highway system traverse Native Nation/Tribal lands along with 20 airports maintained by the Native Nations/Tribal Governments. Additionally, there are 22 Native Nations/Tribal Governments that have jurisdiction over approximately 28% of the land base within Arizona. Thus, the State is committed to work together with the Native Nations/Tribal Governments for the common purpose of protecting the health, safety and welfare of the traveling public in Arizona through a continuously improving working relationship. Furthermore, Executive Order 13175 (November 6, 2000 reaffirmed by President Barack Obama November 5, 2009), “Consultation and Coordination with Indian Tribal Governments” and the United States Department of Transportation (US DOT) Order 5301.1 (November 16, 1999), “Department of Transportation Programs, Policies and Procedures Affecting American Indians, Alaska Natives and Tribes” requires state departments of transportation to consult, cooperate and coordinate with Native Nations/Tribal Governments in statewide and metropolitan transportation planning processes. This is in addition to addressing environmental, cultural, historic, natural and human resource issues during the implementation of transportation programs and construction projects impacting Native Nations/Tribal reservations and aboriginal lands within the State boundaries. Consequently, the State is committed to consult, cooperate and coordinate with the Native Nations/Tribal Governments on the implementation of their respective multi-modal transportation mission and goals. 1.04 DEFINITIONS Intergovernmental Agreement (IGA) An agreement between political subdivisions including cities, counties, tribes or any other governmental agency or political subdivision. Includes interagency agreements, MGT-16.01 Department-Wide Native Nation/Tribal Government Consultant Policy Effective: July 8, 2011 Transmittal: 2011 - July Supersedes: MGT-16.01 (11/19/2008) Page 2 of 4 i.e., agreements between agencies or departments of the State. 1.05 Joint Project Agreement (JPA) An agreement between parties for the joint exercise of powers to accomplish a task. A Joint Project Agreement is any intergovernmental agreement (IGA). Memorandum of Agreement (MOA)/ Memorandum of Understanding (MOU) A document written between parties to cooperatively work together on an agreed upon project or meet an agreed upon objective. The purpose is to have a written understanding of the agreement between parties. Native Nations/Tribal Governments The 22 Federally recognized Native Nations, Tribal Governments, and Tribal Communities that have jurisdiction over lands located within the boundaries of the State of Arizona. These tribes are acknowledged to exist by the Secretary of the Interior pursuant to the Federally Recognized Indian Tribe List Act of 1994, Public Law 103454. Consultation One or more parties conferring with other identified parties in accordance with an established process and prior to taking action(s), that considers the views of the other parties and periodically informs them about action(s) to be taken. Cooperation The parties involved in carrying out the decision-making work together to achieve a common goal or objective. Coordination The cooperative actions among agencies and entities to achieve synchronization and integration of activities, responsibilities, and command and control structures to ensure that the resources of an organization are used most efficiently in pursuit of the specified objectives. State Transportation Improvement Program (STIP) A statewide prioritized listing/program of transportation projects covering a period of four years that is consistent with the long-range transportation plan, metropolitan transportation plans, and Transportation Improvement Programs (TIPs), and required for a project to be eligible for funding under Title 23 U.S.C. and Title 49 U.S.C. Chapter 53. POLICY ADOT recognizes the sovereign status of Native Nations/Tribal Governments and their jurisdiction over lands within reservation boundaries as defined by Federal law [18 U.S.C. §1151]. ADOT also recognizes its exclusive control and jurisdiction over state highways within reservation boundaries as defined in A.R.S. §28-332(A). In recognition of Native Nations/Tribal sovereignty, ADOT respects the unique and continuous existence of each Native Nation’s/Tribe’s government, people, history, culture, codes and laws. A. ADOT is committed to developing relationships with the Native Nations/Tribes in Arizona, and will respect and consider all transportation concerns. ADOT appreciates and encourages the MGT-16.01 MGT-16.01 Department-Wide Native Nation/Tribal Government Consultant Policy Effective: July 8, 2011 Transmittal: 2011 - July Supersedes: MGT-16.01 (11/19/2008) Page 3 of 4 Native Nations’/Tribal Governments’ contribution to the transportation concerns of the State of Arizona. B. ADOT will neither solicit nor assert any claim to Federal resources that would otherwise be provided directly to Native Nations/Tribes, unless an impacted Native Nation/Tribe gives consent. C. ADOT will maintain and operate State owned transportation infrastructure within Native Nation/Tribal lands in the best interest of the State while respecting the concerns of the Native Nations/Tribal Governments and local communities. D. ADOT management, including the director, assistant directors, district engineers, and other designated staff, will maintain the appropriate working relationships with Native Nation/Tribal Government elected officials and staff to assure the continuous operation of all respective transportation systems. E. ADOT will consult with Native Nations/Tribal Governments during the transportation planning processes and implementation of the Statewide Transportation Improvement Program (STIP) in accordance with Federal Highway Administration, Federal Transit Administration, and Federal Aviation Administration policies and this policy. F. ADOT will assist Native Nations/Tribal Governments to implement transportation programs by providing technical assistance, reference tools such as the ADOT Transportation Planning and Programming Guidebook for Tribal Governments manual (November 2009), sharing data, conducting joint Native Nations/Tribal Government and State projects, and cooperatively resolving transportation issues to the extent resources allow. G. ADOT will enter into Intergovernmental Agreements, Joint Project Agreements, Memoranda of Agreement, or Memoranda of Understanding when considered mutually appropriate by ADOT and the appropriate Native Nation/Tribal Government. H. ADOT, while acknowledging funding and jurisdictional limitations, will work with Native Nations/Tribal Governments to identify available resources to jointly or individually fund projects to benefit the State and Native Nation/Tribal communities. I. ADOT will conduct technical training, when appropriate and as resources allow, to support planning, development, construction, maintenance, and operation of transportation facilities under Native Nations/Tribal jurisdiction. J. ADOT will engage in partnering efforts, when appropriate and as resources allow, to encourage and improve understanding and communication with the Native Nations/Tribal Governments. K. ADOT encourages mutual understanding of unique cultural and organizational practices among ADOT and the Native Nations/Tribal Governments. L. ADOT will provide timely opportunities for communication with Native Nations/Tribal Governments about decisions that may affect them. ADOT values reciprocity by Native Nations/Tribal Governments and encourages timely notification on matters that may affect the State. M. ADOT will share appropriate technical information and data with Native Nations/Tribal Governments in accordance with established ADOT policy. ADOT values reciprocity and encourages all Native Nations/Tribal Governments to share appropriate technical data with the State in accordance with established Native Nations/Tribal Government policy. MGT-16.01 MGT-16.01 Department-Wide Native Nation/Tribal Government Consultant Policy Effective: July 8, 2011 Transmittal: 2011 - July Supersedes: MGT-16.01 (11/19/2008) Page 4 of 4 N. ADOT will update both the Tribal Transportation Consultation Process Reference Manual developed for use by ADOT personnel (October 2009) and the ADOT Transportation Planning and Programming Guidebook for Tribal Governments Manual (November 2009). 1.06 RESPONSIBILITY A. In good faith, the Director of ADOT, in his/her official capacity, or through his/her designee(s), including the Communication and Community Partnerships Division, the Intermodal Transportation Division and its Engineering Districts, the Motor Vehicle Division, the Multimodal Planning Division, the Administrative Services Division, the Enforcement and Compliance Division, Arizona Highways Magazine and the Transportation Services Group shall endeavor to implement the terms of this policy. B. Responsibility for the enforcement of this policy lies with the Director’s Office; State Engineer’s Office; Division Directors and District Engineers; and, Group, Section, and Team Managers. MGT-16.01