TOWN OF FOUNTAIN HILLS ARIZONA Art Walk Take Pride Day 2010 FISCAL YEAR 2011-2012 ADOPTED BUDGET The Height of Desert Living 1 The Height of Desert Living 2 TABLE OF CONTENTS INTRODUCTION Budget Message 6 Community Profile 18 Town Council 30 FINANCIAL OVERVIEW Financial Policies 39 Budget Highlights 56 Revenue Summary 66 Expenditure Summary 83 Budget Process & Schedule 92 OPERATING BUDGETS Operating Budgets 99 Mayor & Town Council 101 Municipal Court 109 Administration 114 Town Manager 122 Town Clerk 125 Human Resources 129 Finance 132 Information Technology 136 Economic Development (Gen Fund) 139 Legal 142 The Height of Desert Living 3 TABLE OF CONTENTS Development Services 144 Building Safety 151 Code Compliance 154 Engineering 157 Facilities 160 Mapping & Graphics 164 Planning 167 Community Services 170 Community Center 178 Parks 181 Recreation 186 Seniors 189 Law Enforcement 192 Fire & Emergency Medical 197 SPECIAL FUNDS Special Revenue Funds 203 Streets 205 Excise Tax Fund 210 Debt Service Funds Tax Levy 213 218 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program 219 Capital Projects Summary 229 Capital Projects Information Sheets 233 The Height of Desert Living 4 TABLE OF CONTENTS VEHICLE REPLACEMENT PROGRAM Policy & Procedure 302 Vehicle List 307 SCHEDULES Comprehensive Fee Schedule 310 Authorized Positions 324 Resolution No. 2011-20 & Exhibit A 328 Pavement Management Map 336 Development Services Unfunded List 338 Glossary 341 Acronyms 350 The Height of Desert Living 5 Budget Message BUDGET MESSAGE Honorable Mayor and Town Council: I am pleased to submit the Operating Budgets for the Town of Fountain Hills for the fiscal year beginning on July 1, 2011, and ending June 30, 2012 (FY2012). This budget is balanced and designed to convey to the public a budget message that articulates priorities and issues for the upcoming fiscal year. The budget also highlights any issues facing the staff in developing the budget, as well as short-term financial and operational policies that were instrumental in guiding the development of the annual budget. Although each fund should be viewed individually, the Town’s proposed total budget, including all funds, is estimated at $38.3M in expenditures, with projected revenues of $32.0 million (reserves in the capital projects fund will be used to fund some projects). Although the proposed resources are higher than last fiscal year’s projection, it is important to note that the budget includes the use of one-time resources such as stimulus and grant funds. These funds cannot be relied upon for ongoing operations of the Town. The budget process involves participation of members of the Executive Budget Committee consisting of Administrative staff, the Town Manager, a member of the Town Council and the Mayor. The committee was assigned the task of prioritizing expenditure requests to meet the Council goals and provide a sustainable level of service with the resources available. This budget is the product of that process and accomplishes that goal. The primary focus of the proposed budget is usually the operating, or General Fund, the Town’s largest fund, which supports basic services. With the economic downturn came declining revenues. Developing the proposed budget, therefore, required making choices to achieve a budget that balances the available resources with the Council goals, while maintaining a level of service to support a high quality of life in Fountain Hills. The Height of Desert Living 6 Budget Message The sources of funds included in the budget total $32.0 million, with the major components reflected in the table below: Actual General Fund Actual Projected Budget $14.8M $13.5M $12.6M $12.6M Highway User Fund $1.8M $1.6M $1.3M $1.2M Excise Tax $522K $286K $270K $272K Development Fees $134K $245K $89K $93K Debt Service $2.8M $3.3M $2.7M $2.3M Special Revenue Fund $657K $266K $5.5M $1.5M Capital Projects Fund $3.7M $1.0M $4.5M $14.1M $24.4M $20.2M $27.0M $32.0M GRAND TOTAL REVENUE TOWN OF FOUNTAIN HILLS REVENUES BY FUND (in millions) General Fund 40% Capital Projects 44% HURF/Streets Fund 4% TOTAL ALL FUNDS $32.0M Debt Service 7% Excise Tax Fund 1% Special Revenue Fund 5% The Financial Overview section provides additional detailed information on planned revenues. The Height of Desert Living 7 Budget Message Adopted budget expenditures total $38.3 million. The budget includes $14.1 million to support daily operations and services, with the remaining $24.2 million for debt, grants and capital projects. The following table shows expenses by fund: Actual FY2009 General Fund Actual FY2010 Projected FY2011 Budget FY2012 $14.8M $13.4M $12.6M $12.6M Highway User Fund $2.0M $1.6M $1.3M $1.3M Excise Tax $766K $119K $573K $211K Development Fees $608K $134K $0 $70K Debt Service $3.2M $3.3M $2.9M $5.5M Special Revenue Fund $652K $252K $5.5M $1.5M Capital Projects Fund $4.2M $1.2M $6.4M $17.1M $26.2M $20.1M $29.5M $38.3M GRAND TOTAL EXPENDITURES TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND (in millions) General Fund 33% Capital Projects Fund 45% HURF/Streets Fund 3% Special Revenue Fund Excise Tax Fund 1% 4% TOTAL ALL FUNDS $38.3M Debt Service Fund 14% The Financial Overview section provides additional detailed information on planned expenditures. The Height of Desert Living 8 Budget Message Long-Term Concerns and Issues The primary long-term issues that the Town of Fountain Hills is facing are: Prolonged economic recession leading to foreclosed properties Aging infrastructure Decreased proportionate share of State Shared revenues due to increased population of surrounding communities Lack of sustainable or diversified revenue base Dependence upon State Shared revenues Business attraction and retention Implementation of a Downtown Vision Plan Strategic Goals and Priorities Fountain Hills developed its first Strategic Plan in 2005 through a citizen-driven planning process. Strategic Plan 2006-2010 outlined strategic priorities for implementation through 2010. Strategic Plan 2006-2010 also established the Strategic Planning Advisory Commission (SPAC), a Council-appointed body intended to foster implementation of the Strategic Plan. At the beginning of 2009, SPAC recognized the need to update the Strategic Plan. In the spring, SPAC Commissioners initiated a reconnaissance effort to learn from the public and stakeholders the successes of Strategic Plan 2006-2010 and to identify opportunities for the update. Over the course of the next year, SPAC led a grassroots engagement effort to update the Strategic Plan. In May 2010, Council adopted the revised Strategic Plan. Our Vision Fountain Hills is a distinctive community designed to invigorate the body, mind and spirit, and strives to: Be stewards of this unique enclave, dedicated to preserving the environment and visual aesthetic and to living in balance with the Sonoran Desert; Champion the diversity of experiences our residents bring to our community and rely on this depth of experience to innovatively address our challenges; Be economically sustainable and anchor our vitality in an active, vibrant town core that serves us culturally, socially and economically; and, Be civic-minded and friendly, taking responsibility for our Town’s success by building partnerships and investing our talent and resources. The Height of Desert Living 9 Budget Message Civility Our Pledge Build a community in which all can feel valued, welcome and as though they belong. Strategic Directions • C 1 Practice the art of civility in all public settings and encourage those around you to do the same. • C 2 Support community events and activities that create opportunities to build community and friendship. • C 3 Genuinely solicit and consider public and stakeholder feedback as part of the decision making process. • C 4 Be the friendliest place in the Valley. Environmental Stewardship Our Pledge Preserve the natural beauty that surrounds us and protect it so future generations can enjoy it. Strategic Directions • ES 1 Educate residents about our environment to increase awareness and promote stewardship. • ES 2 Protect and enhance natural infrastructure, including native vegetation, terrain and open space. • ES 3 Explore and implement new technologies and opportunities that will minimize noise, air and light pollution and reduce energy consumption. • ES 4 Promote water conservation and identify ways to use of this precious desert resource wisely. • ES 5 Protect selected view sheds from development and other manmade obstructions. • ES 6 Improve access to the Sonoran Desert experience. Civic Responsibility Our Pledge Take responsibility for our community’s future and foster opportunities for all residents to participate fully in our community through accessible, responsive leadership. Strategic Directions • CR 1 Foster an environment of accessible, responsive governance. • CR 2 Discover, recognize and utilize the talents of our citizens and use these assets to address community needs. • CR 3 Foster a culture of public service and volunteerism. • CR 4 Implement a comprehensive communications plan to encourage informed citizen participation in civic life. The Height of Desert Living 10 Budget Message • CR 5 Support and develop programs that educate and involve our youth in community governance. • CR 6 Evaluate customer satisfaction with Town services on a regular basis and implement appropriate service improvements. • CR 7 Communicate the role of local government and clearly define the trade-offs between service levels and amenities and the associated costs so residents can make informed choices. Education, Learning and Culture Our Pledge Support quality, lifelong learning opportunities and cultural assets that enrich our lives. Strategic Directions • ELC 1 Partner with Fountain Hills’ schools and other institutions to develop quality educational programming and opportunities. • ELC 2 Support partners in providing arts and cultural opportunities and amenities. • ELC 3 Promote and celebrate cultural diversity. • ELC 4 Position the community’s arts and cultural businesses, venues and amenities as economic drivers integrated into the Town’s comprehensive economic strategy. ELC 5 Encourage access to higher learning opportunities or the establishment of an educational or training campus within our community. Economic Vitality Our Pledge Maintain a strong commitment to financial stability and local control, and will promote economic growth that leverages Fountain Hills’ assets by building a dynamic, diverse economy that supports our community’s needs and promotes successful businesses. Strategic Directions • EV 1 Develop a comprehensive economic development strategy for the Town’s future and work with our partners to forward economic growth and awareness. • EV 2 Develop and maintain a balanced, equitable, sustainable and local financing structure to support the Town’s core government services at desired service levels. • EV 3 Promote a mixed use core where residents can live, work, learn and play in an urban village setting, as depicted in the Downtown Area Specific Plan (Downtown Vision Master Plan). EV 4 Promote retention, expansion and relocation of quality businesses. EV 5 Promote Fountain Hills as a visitor destination. EV 6 Identify a slate of economic development tools and strategies (including tax incentives, fee abatements, etc.) to stimulate economic growth. • EV 7 Identify areas for redevelopment, revitalization or reuse. The Height of Desert Living 11 Budget Message EV 8 Promote unique and vibrant neighborhood and business districts. Recreational Opportunities and Amenities Our Pledge Make Fountain Hills a pedestrian- and bicycle-friendly community by contributing to healthy lifestyles, providing recreational and physical exercise opportunities to citizens, and taking advantage of Fountain Hills’ closeness to the Sonoran Desert. Strategic Directions • R 1 Offer a wide range of cost-effective and accessible programs and services for all ages to promote a healthy and active community. • R 2 Provide an interconnected, multi-use trail and bicycle system that promotes active living, physical activity, education and appreciation of our parks and natural resources. • R 3 Support local organizations in providing affordable quality programs to promote recreational, sports, fitness and wellness programs for all ages. R 4 Support community events and activities that create opportunities to build community and neighborhood identity. Maintain and Improve Community Infrastructure Our Pledge Maintain and improve our infrastructure to ensure a high quality living experience, enhance economic opportunities, and support and protect property values and community investments. Strategic Directions • I 1 Maintain a 5-year capital improvements plan that includes programmed maintenance projects. • I 2 Lower the reliance on state revenues by developing a locally controlled, reliable funding source for infrastructure maintenance. • I 3 Maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly reconstruction. • I 4 Partner with local civic and social organizations to assist in amenity upkeep and maintenance. • I 5 Explore ways to reduce wear and tear on the transportation system including transit options and limiting of truck traffic. • I 6 Coordinate closely with downtown development efforts to ensure adequate infrastructure is planned and amenities identified and programmed. • I 7 Maintain an up-to-date impact fee structure and equitable development agreements to ensure new growth is not a burden on existing residents and businesses. • I 8 Periodically meet with other community service providers to do joint planning and ensure that service providers can accommodate new customers resulting from growth without compromising service levels to existing residents and businesses. The Height of Desert Living 12 Budget Message • I 9 Build a protected fund to finance the major periodic maintenance of community facilities. Public Safety, Health and Welfare Our Pledge Protect the health and safety of our community and promote a high quality life. Strategic Directions • P 1 Promote and enhance community-based partnerships in crime prevention, fire and emergency preparedness. • P 2 Reduce risk and increase safety through “community policing” and community-based fire prevention programs. • P 3 Ensure appropriate service levels for public safety. • P 4 Explore health and welfare opportunities, including the creation of a small hospital or a niche health-related service cluster. • P 5 Support health and wellness instruction throughout the community. The Height of Desert Living 13 Budget Message Short Term Goals and Initiatives Due to the protracted recession, staff has taken a very conservative outlook when projecting FY2011-12 revenues and have made deep cuts in expenditures while trying to accomplish the Council’s goals. Under the proposed budget, operating revenues for FY2011-12 are projected to decrease compared to the FY10-11 primarily due to a drop in State Shared Revenues of $0.6 million. The State income tax is shared among cities and towns based on population and based on corporate and personal income tax from two years prior. Therefore, it is expected that this source of revenue will continue to decline for the next two years based on the recession and global economy. Revenues from construction related permits are anticipated to remain flat during FY2012; residential permits have declined 90% since FY2007. By addressing our problems early, and by observing prudent fiscal practices, the Town has minimized our financial exposure going forward. Nevertheless, the General Fund budget process has been challenging for the staff and budget committee to accommodate the decrease in available resources. In order to balance the budget, not only for the upcoming fiscal year but for the foreseeable future, the budget committee and staff worked together with a plan that maintains as much of the service level as possible with minimized impact on citizens. The principal issues facing the Town Council in developing the FY2012 budget are: The 2010 census counted 2,003 less (8%) residents in Fountain Hills than the 2005 census; shared revenues are distributed based on census data The surrounding communities experienced high population growth which dilutes the distribution of shared revenues to communities with little or no growth The Town borders two Indian reservations, the City of Scottsdale and McDowell Mountain Regional Park restricting any opportunities for expanding borders Steps that the Town is taking to deal with the fiscal issues are: Reduce transfer from the General Fund to the Municipal Property Corporation for annual bond payments (there is sufficient surplus to continue to make the payments) Use of reserves to retire debt on Town Hall Proposal for voter initiative on $29.6M in road bonds for first phase of an updated pavement management program Support Phase I of Downtown Vision Plan (planting trees in downtown and Fountain Park) being provided by donations and volunteers Proposal for increasing the local sales tax for telecommunications (which was not implemented) The Height of Desert Living 14 Budget Message Priorities and Issues for FY11-12 To frame the many decisions that have laid the foundation for projections contained in the FY2012 budget, it is necessary to reflect briefly on the past fiscal year. For Fountain Hills, 2010 began with no expectation of an economic recovery but rather a further decline in revenues. The local economy has shown signs of a fragile but sustained recovery. The local retail sales tax receipts have slowly returned to FY2008 levels and restaurant/bar activity has increased 9.8% over the prior year. In developing the proposed budget, Town staff follows a zero-based approach, leading to a focused review of services delivered by the Town, increased scrutiny of expenditures, and prioritization of programs to be funded using limited resources. This analysis is made more effective with the introduction in FY2009 of new software to implement program budgeting. Additionally, the Town remains committed to funding one-time capital projects with one-time revenue sources, such as construction related revenues and surplus General Fund revenues. Ongoing operating costs should be funded with stable and reliable revenue sources. During the slowdown, we used the opportunity to restructure the organization for more efficiency, evaluate core services and better connect with our neighborhoods and citizens by concentrating on our core missions as defined by the Mayor and Town Council. The chart below is a historical look at past year General Fund revenues. Change in priorities: General Fund Revenues (in millions) The challenges of prior years were related to the national economy; however, the economy appears to be experiencing a fragile recovery. The loss of population has created an unanticipated loss in operating revenue of an estimated $915,000 (6% in the General Fund and 17% in the Highway User Revenue Fund). $18.0 New priorities for FY2012 developed by the Town Council during their annual retreat are: $10.0 $16.9 $16.7 $16.0 $14.8 $14.0 $13.5 $13.1 $12.6 $12.0 FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 A focus on the 2010 strategic plan priorities which reflects the desires of the community; residents identified the Town’s fiscal sustainability as the Strategic Plan 20062010’s key focus. It is the principal recommendation of the Strategic Plan that Council re-initiate a process to review and recommend a financing structure and implement policies by which the Town’s financial sustainability can be achieved. Creating a comprehensive citizens’ communications strategy which encourages citizen participation in Town events and governance Explore and implement new technologies and strategies to reduce noise, air and light The Height of Desert Living 15 Budget Message pollution and energy consumption Expand volunteer program with citizens to address community needs that the Town can no longer afford The 5-year capital improvement program totals $68 million, a 3.2% decrease from last year’s program. This represents an investment in public facilities and infrastructure over the next five years. Economic Factors There are indications that local retail activity has leveled off and has seen a slight increase for the last half of the current fiscal year. Other local activity such as restaurants and telecommunications have seen significant and sustained increases which provide signs of optimism. However, construction activity continues to decline and is not anticipated to recover until FY2015 when recently annexed land begins to develop. The Town’s goals are long-term and address the entire organization, such as the long-term impacts of revenue shortfalls related to the decline of construction related activity revenue due to build-out. The long and short-term forecasts show that the Town’s operating costs will begin to outpace revenues, and alternative revenue sources or program cuts will need to be considered. Given the cyclical nature of the economy, it is difficult to project revenues two or more years into the future with any degree of certainty. However, the longrange forecasts serve as an early warning that the Town must continue to exercise restraint in its long-term fiscal planning. The Town is past its highest historic period of expansion; with an economy that is maturing and moving to a slower – and more sustainable level of growth. Maintenance of the Reserve Fund During FY2009 the Town Council amended the Town’s financial policies related to Fund Balance in order to create a Rainy Day Fund (RDF). The current policy sets aside a reserve equal to 30% of the General Fund budget to ensure that the Town can provide basic services in the event of major emergencies. This 30% is made up of three components – 20% of the previous five years revenues, 10% of the previous five years revenues plus 30 days expenditures of the upcoming fiscal year (now classified as Rainy Day Fund). The Rainy Day Fund is segregated from the General Fund and is programmed into the FY11-12 budget for the sole purpose of preparing for a catastrophic downturn in revenues. If utilized, the RDF is to be replenished through future appropriations in the General Fund at a rate of 1% of General Fund revenue until restored. The reserve fund is very important in retaining the Town’s Aa3 bond ratings. The Town has not utilized any reserves to balance the budget through the end of FY2012, and it is not anticipated that they will be necessary to balance a future year budget. Reserves in excess of the fund balance policy are transferred to the Capital Projects fund for future appropriation by the Council. Award Program For the past nine years the Town of Fountain Hills has been awarded the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award. This award is presented to government entities that meet certain criteria in the presentation of their The Height of Desert Living 16 Budget Message budget. This Budget Message section is designed to provide the layperson with a broad view of the contents included in the FY2012 Fountain Hills budget, its processes, issues and anticipated outcomes. Document sections are cited in order to guide the reader to more in-depth information and explanation of the drivers of Fountain Hills operating budget and capital improvement program. A Debt of Gratitude I would like to offer my special thanks to the Fountain Hills Mayor, Town Council members, and the numerous commission members for their many hours of volunteer service without which the Town could not function in the fine manner that it has over the years. This volunteer core of more than 700 citizens offers Town staff a vast bank of knowledge about subjects that contribute not only to planning for the present, but also for the future of Fountain Hills. I would also like to thank the Town of Fountain Hills department directors and supervisors for their diligence and great effort in preparing their departmental budgets. The directors and their staff attended several sessions with the Executive Budget Committee to justify their programs, develop cost estimates, and answer many questions. The team’s efforts have resulted in a balanced budget, which achieves the Council’s current goals and assists in future planning towards the vision of Fountain Hills. Respectfully submitted, Richard L. Davis, ICMA-CM Town Manager The Height of Desert Living 17 Community Profile Shea Blvd at Palisades Blvd The Height of Desert Living 18 Community Profile COMMUNITY PROFILE The Town of Fountain Hills is a master planned community established in 1970 by McCulloch Properties (now MCO Properties, Inc.). Prior to 1970 the area was a cattle ranch and was part of one of the largest land and cattle holdings in Arizona. The land was purchased by Robert McCulloch in the late 1960s and the community designed by Charles Wood, Jr. (designer of Disneyland in southern California). One of the community’s most valuable assets is its natural beauty. Incredible views and natural desert terrain provide for a wide range of outdoor activities including hiking, biking, boating and golf. In fact, Fountain Hills contains some of the more challenging and picturesque golf courses in the State of Arizona. 300 feet (91m). When built, it was the world's tallest fountain and held that record for over a decade. Fountain Hills is home to nearly 100 pieces of publicly displayed artwork throughout its downtown and at public buildings. Art is a significant part of the Town's heritage. The eight fountains along the Avenue of the Fountains were the beginning of the public art collection. Bronze sculptures and fountains with Community Profile themes ranging from the whimsical to the serious dot the streets and adorn the public buildings, plazas and parks. The collection also contains a wide variety of other art types and media, including paintings, stone, photography and metals. Residents and visitors are invited to wander the streets or take the “Art Walk” guided tour. The centerpiece of Fountain Hills is our beautiful fountain; one of the world's tallest man-made fountains. It serves as a focal point for the community and attracts thousands of visitors each year. The fountain, driven by three 600 horsepower (450kW) turbine pumps, sprays water at a rate of 7,000 gallons per minute though an 18-inch nozzle. With all three pumps and under ideal conditions, the fountain reaches 560 feet (170m) in height, though in normal operation only two of the pumps are used, with a fountain height of around The Height of Desert Living 19 Community Profile ium complexes to large custom homes. Fountain Hills also offers recreational, cultural and retirement programs that address the needs and lifestyles of active families as well as older adults. The community consists of a total of 12,996 acres of property, primarily residential and open space (9,664 acres or 74%). Of the remaining land, 3,273 acres are developable, 334 acres are zoned commercial or industrial (approximately 3%) and 1,466 acres are right of way/streets (11%). Located on 12,996 acres of land, Fountain Hills is surrounded by the 3,500foot McDowell Mountains and Scottsdale on the west, the Fort McDowell Yavapai Nation on the east, the Salt River Pima Maricopa Indian Community on the south and the McDowell Mountain Regional Park on the north. The elevation is 1,520 feet at the fountain, 3,000 feet on Golden Eagle Boulevard, and is 500 feet above Phoenix In 2006 Fountain Hills was named by Phoenix Magazine as the best place to live and was cited as "a welcome oasis on the outskirts of a metropolis." The magazine measured the quality of life in 22 Valley communities, including a statistical analysis of each community's population, income, home price, crime rate, miles to Sky Harbor Airport, and square feet of retail. The criteria used by the magazine in this ranking are Over the past twenty years Fountain Hills has grown from 10,190 residents to a town of 22,489 in 2010. Although the rate of growth has slowed due to the lack of available land on which to build, the Town continues to attract residents who are building large custom homes to take advantage of the scenic vistas surrounding our mountain community. The Town offers a wide range of living accommodations; from small condomin- The Height of Desert Living 20 Community Profile a major reason it is such a desirable place to live. Unlike other regions of the Valley one can dine, play, and commute, without congestion. Fountain Hills’ land is currently developed at an average density of 1.37 dwelling units per acre for single family homes and 6.85 units per acre for multi-family housing. At the end of the year there were 1,058 vacant single family lots and 62 vacant multi-family lots. Based upon 2010 population, Fountain Hills’ has an average of 1,106.7 people per square mile, or 1.73 people per acre. similar to the priorities established in the Town's Strategic Plan. The volunteer spirit and high level of involvement of the citizens and business representatives were highlighted. Fountain Hills has also earned a top accolade from Business Week magazine. In its February, 2009 online edition, Fountain Hills was named the “Best Affordable Suburb” in all of Arizona. The magazine evaluated suburbs on a variety of factors but weighted affordability most heavily. They also considered lifestyle (short commutes, clean air, low crime, good weather, and green space), the quality of schools, and the strength of the local economy. None of the places evaluated had populations of more than 60,000 or less than 5,000. Only one suburb per state was selected. Fountain Hills’ low population density is The Height of Desert Living 21 Community Profile The Height of Desert Living 22 Community Profile The Town’s development activity peaked in 1998. In the middle of the last decade, Fountain Hills saw a change in development trends, from mostly single family development to an increasing number of multi-family complexes. Most recently, the Town has experienced a shift from new construction to remodeling. VALUATION OF TOWN-WIDE BUILDING PERMITS ISSUED IN DOLLARS The Height of Desert Living 23 Community Profile COMMERCIAL BUILDING PERMITS ISSUED AND VALUATION The Height of Desert Living 24 Community Profile FOUNTAIN HILLS SCHOOLS Preschools Public Schools 1. Fountain Hills High School 1. Creative Child Care Preschool 2. Fountain Hills Middle School 2. Here We Grow Learning Center 3. Four Peaks Elementary School 3. Maxwell Preschool Academy 4. McDowell Mountain Elementary School 4. Promiseland Christian Preschool Charter School Fountain Hills Charter School Fountain Hills High School McDowell Mountain School Four Peaks Elementary School Fountain Hills Middle School The Height of Desert Living 25 Community Profile TOWN-WIDE LAND USE The Height of Desert Living 26 This Page Intentionally Left Blank The Height of Desert Living 27 Community Profile SHOPPING CENTERS 1. Northside Business District (36, 900 sf) Along the east side of Fountain Hills Blvd in the north part of town 2. Palisades Plaza (91,445 sf) Located at Fountain Hills and Palisades Blvds (Anchored by Safeway) 3. Town Center I (44,010 sf) Includes all businesses bordered by Palisades Blvd, Fountain Hills Blvd, Avendia Vida Buena, and Avenue of the Fountains 4. Fountain Hills Plaza (140,421 sf) Located at Palisades Blvd and La Montana Drive (Anchored by Bashas) 5. La Montana & Palisades Plaza (42,585 sf) Located at the northeast corner of La Montana and Palisades Blvd 6. Red Mountain Plaza (132,192 sf) Corner of Palisades Blvd and Saguaro Blvd 7. Downtown (673,267 sf) Includes all businesses bordered by Saguaro Blvd, Palisades Blvd, La Montana Dr, and Avenue of the Fountains 8. Plaza Fountainside (87,656 sf) On the southwest side of Fountain Park 9. Enterprise Colony District (523,193 sf) Along Saguaro Blvd, Colony Drive, and Enterprise Drive between Rand and Colony Drives 10. Plat 202 (53,299 sf) Located along Saguaro Blvd between Kingstree Blvd and Malta Dr 11. Circle K Center (11,400 sf) Located at the northeast corner of Saguaro and Shea Blvds 12. Red Rock Business Center (52,282 sf) Located at the southeast corner of Saguaro and Shea Blvds 13. Crossroads Center (19,452 sf) NW of the Beeline Highway on Shea Blvd 14. Kern Plaza (9496 sf) Located between N. Firebrick Dr , E. Shea Blvd 15. Firebrick Plaza (18,768 sf) Located between N. Firebrick Dr and E. Shea Blvd 16. Plat 704 (41,855 sf) Located at the southeast corner of Saguaro and Shea Blvds 17. Four Peaks Plaza (306,307 sf) Located on Shea Blvd just west of Saguaro Blvd (Anchored by Target) 18. Industrial Park Located on the northwest side of Technology Dr and Saguaro Blvd 19. Eagle Mountain Village Plaza (82,712 sf) On Shea Blvd at the southwest edge of Fountain Hills (Anchored by Fry's) 20. Fountain View Plaza (12,544 sf) Located along N. Fountain Hills Blvd between Palisades and Avenida Vida Buena The Height of Desert Living 28 Community Profile SHOPPING CENTER LOCATION MAP The Height of Desert Living 29 Town Council The Height of Desert Living 30 Town Council The Height of Desert Living 31 Town Council Jay Schlum was re-elected Mayor of Fountain Hills in May, 2010 and is currently serving in his second full term. He moved to Fountain Hills 27 years ago when his family relocated from Michigan. There was no High School in town at that time so he attended Coronado High School in Scottsdale. After graduation he attended Northern Arizona University where he studied Business Management and Public Speaking. Jay has been very active in the Fountain Hills community. He served as a Fountain Hills Planning and Zoning Commissioner, PTA vice president and is actively involved with the local Community Theater. Jay volunteers and performs in productions. He has also served on the advisory committee for the Boys and Girls Club of Fountain Hills. Presently, Jay is a coach with the Fountain Hills Little League. Jay and his wife, Denise, have two school age children, Carly and Timothy. Councilmember Dennis Brown and his wife, Judy, moved to Fountain Hills in 1996. In 1999, they opened their construction company, Echelon Company, building both commercial and residential products in Fountain Hills. Councilmember Brown was the President of the Fountain Hills Licensed Contractors Association for five years from 2002 through 2007. In 2002, a Planning and Zoning Commission seat became available. He was appointed to serve on the commission and served for more than seven years, four of which were as Chair of the commission. During his seven year tenure on the Planning and Zoning Commission, the commission rewrote the Town’s sign ordinance, passed the Saguaro protection ordinance, and wrote the Commercial Architectural Guidelines. Councilmember Brown and his wife have supported Little League baseball and football, the Fountain Hills Community Theater, Movies in the Park, and numerous other local organizations. They have two sons and one daughter who have given them five – count them five – granddaughters. The Height of Desert Living 32 Town Council Vice Mayor Dennis Contino is a long-time Fountain Hills resident. Dennis and his wife, Renee, chose Fountain Hills for its safe, beautiful environment in which to raise and school their four children. Dennis has a BA in Business Administration and has owned and managed businesses during his career. He ran the local food bank for 19 years. He has belonged and been very active in local organizations including Kiwanis and Rotary. Dennis was a founding member of the Public Safety Commission in Fountain Hills. Previously, he chaired Maricopa County CDAC for community development funding. Dennis’ passion and love for Fountain Hills comes through with any conversation and throughout his campaign. Dennis encourages conversation and ideas from residents. He actively rides his scooter around town stopping to speak with residents and business owners. Councilmember Ginny Dickey was elected to her first term on the Town Council during the Primary Election on March 14, 2006. Since she received the highest number of votes, the Town Council unanimously appointed her to fill a vacancy on the Council for the remaining term ending May 31, 2006. Since 1983, Councilmember Dickey has been very involved in the community and was inducted into the Hall of Fame in 2010. She served on the Fountain Hills Unified School District Board from 1994 to 2002, twice as President. A Charter Member of the Fountain Hills Cultural Council Board for seven years, Councilmember Dickey also served nine years on the Community Theater Board, earning their Founders Award in 2009. She is a member of Metropolitan Business and Professional Women, the American Association of University Women, the League of Conservation Voters and the Sierra Club. She participated in all of the Fountain Hills Town Hall planning sessions, starting in 1984. Councilmember Dickey was Assistant Director of Legislative Affairs for the Arizona Department of Environmental Quality for 7 years. She previously was on the staff of the Arizona State Senate and has been a bookkeeper and substitute teacher. Born and raised in New York, she lived in Vermont and New Hampshire before following her parents and family members to Fountain Hills. She has a Bachelor of Science degree in Mathematics from Tufts University. The Height of Desert Living 33 Town Council Councilmember Tait Elkie has lived in Arizona for over 25 years, and moved to Fountain Hills in 2006. His volunteer activities include serving as Judge Advocate and Color Guard member for the Veterans of Foreign Wars (Post #7507), member of the American Legion (Post #58), President of Sunset Kiwanis, Mentor for the Fountain Hills Teen Court, Treasurer for the Fountain Hills Republican Club, and as a Director for the Fountain Hills Community Foundation. Councilmember Elkie is also a supporter of the Golden Eagle Foundation, Fountain Hills High School (Falcon Fiesta), and the Fountain Hills Community Theater. Councilmember Elkie earned his Bachelor of Science in Justice Studies at Arizona State University, and his Juris Doctor at California Western School of Law in 2002. Councilmember Elkie has been a licensed and practicing attorney in Arizona since 2002. In 2008 Councilmember Elkie opened his own practice in Fountain Hills, and became an active member of the Fountain Hills Chamber of Commerce. Prior to becoming an attorney, Councilmember Elkie served in the United States Marine Corps for four years, attained the rank of Sergeant, and was honorably discharged in 1993. While in the Marines, Councilmember Elkie served during the first Gulf War in 1991, and also participated in Operation Restore Hope in Somalia in 1993. Councilmember Cassie Hansen moved to Arizona from Aurora, Illinois in 1977, and spent the summer living in a spec home built by her parents in Fountain Hills. In 1980, she met husband Bruce in Phoenix where they began their telecommunications business in 1983. Moving to Fountain Hills in 1989, they worked on the successful incorporation effort. Appointed by the interim council to serve as Town Clerk, Hansen became the first Town employee. Serving as Town Clerk and Director of Administration for thirteen years, her areas of responsibility included human resources, facilities, finance, IT, and administrative support. She was the liaison with many community groups including the design and construction of the library/museum and community center, and the relocation of the Senior Center to Building C of the old Town Hall complex. Cassie has been an ongoing participant in the community since 1989 having actively supported and/or participated in the Civic Association, the Community Chorus, the Arts Council and Public Art Committee, the Fountain Hills Community Theater, the Chamber Players, Sunridge Foundation, Fountain Hills Chamber of Commerce (1998 Business Person of the Year), Fountain Lake Republican Women’s Club, the Fountain Hills Republican Club, the Library Association, the Historical Society (2004 First Hall of Fame), Boys & Girls Club, Cattleguard, PTO, and mentor/director of various third grade musical programs. The Height of Desert Living 34 Town Council Originally from Massachusetts, Councilmember Henry Leger moved to Arizona in 1970 to attend the University of Arizona. Henry and his wife, Janet, were attracted to Fountain Hills because of its natural beauty, small town character and because it is a safe place to live and raise a family. Henry holds a Master’s Degree in Educational Psychology from the University of Arizona and has worked as a professional in the field of leadership and organizational development for the past 25 years. Throughout his career, he has held a number of leadership positions in education and government and has worked as an internal consultant for several Fortune 500 companies. As a long time resident, Henry immersed himself into Fountain Hills society by volunteering much of his time on community activities and initiatives. He has been very active in his neighborhood property owners’ association serving as a board member, treasurer and member of the association’s Committee of Architecture. Henry served as President and Vice President of the Church Council at Shepherd of the Hills Lutheran Church in Fountain Hills and has been involved in his children’s education as a teacher’s aide and parent volunteer. Henry served as a member of the Technical Advisory Committee, Co-chair of the Youth Visioning Institute, and member of the survey team for the town’s citizen-driven strategic planning initiative. The Height of Desert Living 35 Town Council Elected Officials Terms of Office Mayor: Jay Schlum Term of Office: Mayor: June 2008 – May 2010 Second term: June 2010 – May 2012 Councilmember: June 2004 – May 2008 Councilmembers: Dennis Brown Term of Office: Partial term: May 2009 – May 2012 Dennis Contino Term of Office First term: June 2008 – May 2012 Partial term: First term: Second term: April 2006 – May 2006 June 2006 – May 2010 June 2010 – May 2014 Tait Elkie Term of Office: First term: June 2010 – May 2014 Cassie Hansen Term of Office First term: June 2008 – May 2012 First term: Second term: June 2006 – May 2010 June 2010 – May 2014 Ginny Dickey Term of Office: Henry Leger Term of Office: The Height of Desert Living 36 Desert Canyon Golf Course The Height of Desert Living 37 This Page Intentionally Left Blank The Height of Desert Living 38 Financial Overview & Policies The Height of Desert Living 39 Financial Policies The Height of Desert Living 40 Financial Policies Fund Structure The accounts of the Town are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. Operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures. Town resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process. The General Fund (Fund 100) is the primary operating fund of the Town and accounts for the resources and uses of various Fountain Hills departments. It exists to account for the financing of services traditionally associated with local government. These services include police and fire protection, development services (public works/planning), community services (parks and recreation/community center), general administration, and any other activity for which a special fund has not been created. Governmental accounting requires the General Fund be used for all financial resources except those required to be accounted for in another fund. Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The Town maintains the following Special Revenue Funds: «The Highway User Revenue Fund (HURF) (Fund 200) is funded by State Shared Revenues. The State of Arizona taxes motor fuels and collects a variety of fees and charges relating to the registration and operation of motor vehicles. These revenues are deposited in the Arizona Highway User Revenue Fund (HURF) and are then distributed to the cities, towns and counties and to the State Highway Fund. This fund may only be used for street and highway purposes. «The Excise Tax Fund (Fund 300) is a restricted fund which may only be used for Economic Development, and the repayment of Civic Center and Mountain Bonds. Revenue for this fund comes from .4% of Local Sales Tax collections that have been dedicated for this purpose. The combined Designated Unreserved and Reserved fund balance saved in this fund will be no less than the annual debt service payment and prior year available funds for Downtown Development. «The Special Revenue/Grants Fund (Fund 400) is restricted by the terms of the individual Grants or Program funds received. An example of this would be ARRA/ Stimulus Funds. These funds are to be used only for the specific program or programs for which the funds have been awarded and in accordance with all the grant conditions. «The Public Art Fund (Fund 410) is funded by Developer In-Lieu contributions. These funds may only be used for the purchase of art and for the installation of this art throughout the community. Maintenance of the art is provided through the transfer of funds to the Public Art Fund from the General Fund. The Height of Desert Living 41 Financial Policies «The Court Enhancement Fund (Fund 420) is a restricted fund which may only be used to enhance the technological, operational and security capabilities of the Fountain Hills Municipal Court and to support the operation of the Court collection program. Revenues are derived from Court Fees and Bond Forfeitures. Debt Service Funds are established for the payment of principal and interest on bonded indebtedness. Revenues are derived from a secondary property tax levy, pledged excise taxes, municipal property lease payments and shared revenues. Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the Designated Unreserved and Reserved Fund Balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than 2% greater than the annual delinquency factor based on the past five years delinquency rates. Debt Service funds include: Revenue Bond Debt Service (Fund 500) General Obligation Debt Service (Fund 510) Eagle Mountain CFD Debt Service (Fund 520) Municipal Property Corporation Debt Service (Fund 530) Capital Improvement Funds are used for the acquisition and or construction of major capital items including facilities, heavy equipment, technology, open space, park improvements and major road improvements. «The Capital Projects Fund (Fund 600) The Capital Projects Fund revenues are restricted revenues derived from excess General Fund revenues and 50% of the construction related local sales tax. The Capital Projects Fund is the primary source of Capital Improvements funding for the Town. The Development Fee Funds (Funds 710-770) are restricted funds which may only be used for the planning, design and construction of public facilities serving the needs of the new development from which it was collected. The Town is required to develop an Infrastructure Improvement Plan (IIP) that identifies each public improvement that is proposed to be the subject of a development fee. This IIP is incorporated as part of the Town’s Capital Improvement Program (CIP). The Development Fees must be expended within six (6) years of collection or refunded to the taxpayer. Development Fee funds include: Law Enforcement (Fund 710) Fire/Emergency (Fund 720) Streets (Fund 730) Park/Recreation (Fund 740) Open Space (Fund 750) Library/Museum (Fund 760) General Government (Fund 770) Internal Service Funds (Fund 800-810) are proprietary funds used to account for the Town’s business-type activities. These funds are considered self-supporting in that the services rendered are financed through user charges or are on a cost reimbursement basis. The Height of Desert Living 42 Financial Policies Internal Service Funds include: General Internal Service Fund (Fund 800) Vehicle & Equipment Replacement Fund (Fund 810) Budgetary and Accounting Basis The budget is prepared on a modified accrual basis of accounting for all fund types. This means that expenditures are recorded when the related fund liability is incurred, and revenues are recognized only when they are measurable and available. In all cases, when goods and services are not received by year-end, the encumbrances lapse. It also means certain transactions are recognized in the budget on a basis other than Generally Accepted Accounting Principles (GAAP), which is the basis used to prepare the Town’s Comprehensive Annual Financial Report (CAFR). The major differences between the budgetary and GAAP basis are: Certain revenues, expenditures and transfers are not included on a budget basis, but are accrued and reported on a GAAP basis. For example, increases or decreases in compensated absences are not reported for budget purposes, but are presented as revenues or expenditures on a GAAP basis. Depreciation is not budgeted as an expenditure in budgetary accounting. Capital outlays are an expenditure in budgetary accounting and an asset in GAAP. Certain debt service principal and interest payments are accounted for as expenses in the General Fund for budget basis purposes, but are reported as expenses in the Debt Service Fund on the GAAP basis. All actual amounts in the budget document are shown on the budgetary basis to facilitate meaningful comparisons. Operating and Capital Budget Relationship Included within the annual budget is a Capital Improvement Program plan presented on a budget basis. Capital Project budget funding sources are matched with budgeted expenditures. Governmental accounting procedures require adequate budget to pay for an entire contract to be available and appropriated in the period in which a contract is entered. Therefore, expenditures are presented on a budget basis as opposed to cash flow basis. For example, a 180 day construction contract entered into in May of fiscal year one would have cash expenditures from May of fiscal year one through October of fiscal year two, however, the entire budget for this contract must be appropriated in fiscal year one, the year in which the contract was entered; any unspent funds at fiscal year-end are carried forward and budgeted again in year two. The Height of Desert Living 43 Financial Policies Town of Fountain Hills Financial Policies The principles of sound financial management establish the framework for overall fiscal planning and management. The principles set forth guidelines for both current activities and long range planning. Following these principles will enhance the Town’s financial health as well as its image and credibility with its citizens, the public in general, bond rating agencies and investors. The policies will be reviewed annually to assure the highest standards of fiscal management. Policy changes will be needed as the Town continues to grow and becomes more diverse and complex in the services it provides, as well as the organization under which it operates to provide these services to its citizens. The Town Manager and staff have the primary role of reviewing and providing guidance in the financial area to the Town Council. The overall financial goals underlying these principles are: Fiscal Conservatism: to ensure that the Town is at all times in a solid financial condition, defined as: Cash solvency – the ability to pay bills Budgetary solvency – the ability to balance the budget Long run solvency – the ability to pay future costs Service level solvency – the ability to provide needed and desired services Adhering to the highest accounting and management practices as set by the Government Finance Officers’ Association standards for financial reporting and budgeting, by the Governmental Standards Board and other professional standards. One time capital costs are paid for with one time revenues. To maintain an Aa3 or better bond rating in the financial community to assure the Town taxpayers that the Town government is well managed and financially sound. To have the ability to withstand local and regional economic fluctuations, to adjust to changes in the service requirements of our community, and to respond to changes in Federal and State priorities and funding as they affect the Town’s residents. To deliver quality services in an affordable, efficient and cost-effective basis providing full value for each tax dollar. Fund Balance Policy Fund balance is defined as the cumulative difference of all revenues and expenditures, also considered are the difference between fund assets and fund liabilities, known as fund equity. Fund balance is an important indicator of the Town’s financial position and adequate reserves must be maintained to allow the Town to continue providing services to the community during periods of economic downturns and/or unexpected emergencies or requirements. The Height of Desert Living 44 Financial Policies The level of Fund Balance is related to the degree of uncertainty that the Town faces. A prudent level of financial resources is necessary to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted onetime expenditures. With the Town dependency upon State Shared Income and State Sales Tax revenues for one third of the General Fund budget, there is increased opportunity for fluctuation. Additionally, a significant portion of Town revenue is received from sales taxes – both state shared and local - which are sensitive to fluctuations in the economy. Therefore, the level of reserves needs to be sufficient to ensure stability in ongoing government operations during a slowdown in the economy or legislative changes to the revenue sharing formula. Other objectives that influence the size of the fund balance are: - Preserving or improving the Aa3 bond rating - Maintaining a positive trend to historical fund balances - Maintaining a rating equal to or better than surrounding communities - Maintaining ratios consistent with desired outcomes of ten key ratios of financial condition General Fund Balance The Town fund balance consists of three (3) components which are defined below. In order to satisfy the objective of maintaining a bond rating equal to or better than surrounding peer communities, a fund balance of at least 30% of revenues is recommended. The three components added together will help achieve the 30% Guidelines: In order to achieve the objectives of this policy, and to maintain sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing, the following guidelines shall be adhered to by the Town Manager, staff and Town Council. Designated Unreserved Fund – the Town will maintain a designated unreserved fund balance in the General Fund of a minimum ten percent (10%) of the average actual General Fund revenues for the preceding five fiscal years. These reserves will be designated for “pay-as-you-go” capital replacement expenditures, equipment replacement, capital projects, prepay existing Town debt, or any other expenditure that is non-recurring in nature. The 10% is the minimum and is based on the Property and Equipment Replacement Schedule, which may be increased to accelerate accumulation funds for a large capital expenditure. To the extent these reserves are expended, additional funds necessary to restore this additional ten percent (10%) amount will be provided in at least approximately equal contributions during the five fiscal years following the fiscal year in which the event occurred. The designated General Fund Balance can only be authorized for expenditure upon recommendation of the Town Manager and vote of the Town Council. Rainy Day Fund - the Town will maintain a Rainy Day Fund separate and apart from the General Fund which shall be designated for use in the event of an unanticipated expenditure or loss of revenue. The Rainy Day Fund balance at the end of any fiscal year will be The Height of Desert Living 45 Financial Policies equal to no less than 30 days of annual operating expenditures for the upcoming year. This contingency will provide for the temporary financing of an unforeseen nature for that year. Expenditures for these emergency or unforeseen appropriations can only be undertaken with Town Manager approval and only if funds are not available in the department requesting the contingency funding. The initial Rainy Day Fund deposit shall be made by transferring the total amount of the “undesignated unreserved fund balance” from the General Fund to the Rainy Day Fund. At the end of each fiscal year, the Town Council shall transfer 5% of any surplus revenues (before transfers to the Capital Projects Fund) to the Rainy Day Fund. Deposits shall be made as set forth herein until the Rainy Day Fund balance is equal to 10% of the average of the General Fund revenues for the immediately preceding five years. Rainy Day funds may only be expended for any one of the following purposes or under the following circumstances: 1. To replace the loss of more than 25% of the Town’s local share of State Shared Revenues received pursuant to ARIZ REV STAT 43-206. 2. For any event that threatens the health, safety, or welfare of the Town’s citizens. 3. For any event that threatens the fiscal stability of the Town. 4. To address any matter declared as an emergency by the Governor or the Mayor. All withdrawals from the Rainy Day Fund shall be subject to the following rules: 1. Any appropriation shall require the approval by at least 2/3 of the entire Town Council. 2. The maximum amount of Rainy Day withdrawals in any fiscal year shall not exceed one-half of the total balance in the fund. Any amounts withdrawn from the Rainy Day Fund shall be replenished as follows: 1. All amounts shall be repaid in not more than five years, in equal annual installments of not less than 1% of the previous fiscal year General Fund balance. 2. Repayment shall be appropriated as part of the annual budget adoption. Reserved Fund Balance – the Town will maintain a reserved fund balance in the General Fund of 20% of the average actual General Fund revenues for the preceding five fiscal years, indicating stable fiscal policies. The maintenance of this fiscal balance is a particularly important factor considered by credit rating agencies in their evaluation of the credit worthiness of the Town. It is of primary importance that the Town’s credit rating be protected. During the annual budget process, the Town Manager will estimate the surplus or deficit for the current year and prepare a projection of the year-end undesignated general fund balance. Such projection will include an analysis of trends in fund balance levels on an historical and future projection basis. The Height of Desert Living 46 Financial Policies Funds in excess of the fund balance goal will be retained in the undesignated unreserved General Fund Balance, and may be considered to supplement "pay as you go” capital outlay expenditures, or may be used to prepay existing Town debt. These funds may not be used to establish or support costs that are recurring in nature. The undesignated unreserved, designated unreserved and reserved fund balance will be established each fiscal year during the budget process depending on planned expenditures but cannot exceed accumulated revenues. This policy will be reviewed by the Town Manager every three years following adoption or sooner at the direction of the Town Council. HURF Fund Balance The Highway User Revenue Fund (HURF) is a restricted fund and depends upon State Shared Revenues for over 90% of annual revenues. This fund may only be used for street and highway purposes. The combined undesignated unreserved, designated unreserved and reserved Fund Balance will be based on the minimum requirement as specified in the Property and Equipment Replacement Schedule. The schedule will be reviewed on an annual basis to determine the required amount to be set aside as designated unreserved . Financial Planning Fiscal planning refers to the process of identifying resources and allocating those resources among competing purposes. The primary vehicle for this planning is the preparation, monitoring and analysis of the Town’s budget. It is increasingly important to monitor the performance of the programs competing to receive funding. The Town Manager shall submit to the Town Council a proposed annual budget, with their recommendations, and shall execute the budget as finally adopted, pursuant to Section 15.1-602 of the Arizona Revised Statutes, as amended. The Town will budget revenues and expenditures on the basis of a fiscal year which begins July 1 and ends the following June 30. The Town Council will adopt the budget no later than June 30. The Town will prepare a budget in accordance with the guidelines established by the Government Finance Officers Association in its Distinguished Budget Award Program. The proposed budget will contain the following: Revenue estimates by major category, by major fund; Expenditure estimates by department levels and major expenditure category, by major fund; Estimated fund balance by major fund; Debt service by issue detailing principal and interest amounts by fund; Proposed personnel staffing levels; A detailed schedule of capital projects, including a capital improvement program; Any additional information, data, or analysis requested of management by the Town Council. The operating budget will be based on the principle that current operating expenditures, The Height of Desert Living 47 Financial Policies including debt service, will be funded with current revenues creating a balanced budget. The Town will not balance the current budget at the expense of meeting future years’ expenditures; for example accruing future years' revenues or rolling over short-term debt to avoid planned debt retirement. Ongoing operating costs should be supported by ongoing, stable revenue sources. This protects the Town from fluctuating service levels, and avoids crises when one-time revenues are reduced or removed. Revenues from growth or development should be targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient. The Town Manager will provide an estimate of the Town's revenues annually for each fiscal year. The estimates of special (grant, excise tax, etc.) revenues and interfund transfers will also be provided by the Town Manager. The budget will fully appropriate the resources needed for authorized regular staffing. At no time shall the number of regular full-time employees on the payroll exceed the total number of full-time positions authorized by the Town Council. All personnel actions shall be in conformance with applicable federal and state law and all Town ordinances and policies. The Town Manager shall provide annually a budget preparation schedule outlining the preparation timelines for the proposed budget. Budget packages for the preparation of the budget, including forms and instructions, shall be distributed to Town departments in a timely manner for the department’s completion. Department Directors shall prepare and return their budget proposals to the Administration Department, as required in the budget preparation schedule. Performance measurement indicators will be integrated into the budget process as appropriate. Alternatives for improving the efficiency and effectiveness of the Town's programs and the productivity of its employees will be considered during the budget process. Duplication of services and inefficiency in service delivery should be eliminated wherever they are identified. Department Directors are required to monitor revenues and control expenditures to prevent exceeding their total departmental expenditure budget. It is the responsibility of these department directors to immediately notify the Town Manager of any exceptional circumstances that could result in a departmental expenditure budget to be exceeded. A quarterly report on the status of the General Fund budget and trends will be prepared within 60 days of the end of each quarter by the Administration Department. In addition, the quarterly report shall include revenue and expenditure projections through the end of the fiscal year. If a deficit is projected during any fiscal year, the Town will take steps to reduce expenditures, increase revenues or, if a deficit is caused by an emergency, consider using the undesignated unreserved General Fund Balance, to the extent necessary to ensure a balanced budget at the close of the fiscal year. The Town Manager may institute a cessation The Height of Desert Living 48 Financial Policies during the fiscal year on hiring's, promotions, transfers, and capital equipment purchases. Such action will not be taken arbitrarily and without knowledge and support of the Town Council. Expenditure Control Management must ensure compliance with the legally adopted budget. In addition, purchases and expenditures must comply with legal requirements. Expenditures will be controlled by an annual budget at the departmental level. The Town Council shall adopt appropriations through the budget process. Written procedures will be maintained for administrative approval and processing of certain budget transfers within funds. The Town will maintain a purchasing system that provides needed materials in a timely manner to avoid interruptions in the delivery of services. All purchases shall be made in accordance with the applicable state and federal laws. The Town will endeavor to obtain supplies, equipment and services as economically as possible. Expenditures will be controlled through appropriate internal controls and procedures in processing invoices for payment. The Town shall pay applicable contractor invoices in accordance with the requirements of Arizona Revised Statutes 34-221. The State of Arizona sets a limit on the expenditures of local jurisdictions. The Town will comply with these expenditure limitations and will submit an audited expenditure limitation report, audited financial statements, and audited reconciliation report as defined by the Uniform Expenditure Reporting System (A.R.S. Section 41-1279.07) to the State Auditor General each year. Assets will be capitalized at $10,000 and will be recorded in the Town of Fountain Hills Summary of General Fixed Assets. Revenues and Collections All government employees are considered stewards of public funds. In order to provide funding for service delivery, the Town must have reliable revenue sources. These diverse revenues must be collected equitably, timely, and efficiently. The Town's goal is a General Fund revenue base that is equally balanced between sales taxes, state shared revenues, property tax, service fees and other revenue sources. The Town will strive for a diversified and stable revenue base to shelter it from economic changes or short-term fluctuations and in any one revenue source by doing the following: Establishing new charges and fees as needed and as permitted by law at reasonable levels. Pursuing legislative change, when necessary, to permit changes or establishment of user charges and fees. The Height of Desert Living 49 Financial Policies Aggressively collecting all revenues, late penalties, outstanding taxes owed and related interest as authorized by the Arizona Revised Statutes. The Town will monitor all taxes to insure they are equitably administered and collections are timely and accurate. Fees and charges should be based on benefits and/or privileges granted by the Town, or based on costs of a particular service. The Town should pursue intergovernmental aid for those programs and activities that address a recognized need and are consistent with the Town's long-range objectives. Any decision to pursue intergovernmental aid should include the consideration of the following: - Present and future funding requirements. - Cost of administering the funds. - Costs associated with special conditions or regulations attached to the grant award. The Town will attempt to recover all allowable costs - both direct and indirect - associated with the administration and implementation of programs funded through intergovernmental aid. In the case of the School District, the Town may determine to recover less than full cost of services provided. In the case of State and Federally mandated programs, the Town will attempt to obtain full funding for the service from the governmental entity requiring the service be provided. Allowable costs will be determined based upon a “Cost Allocation Study” prepared periodically. Local sales tax revenues are derived from several sources with a significant portion from construction related activity. To ensure that the revenues from growth or development are targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient the Town will designate 50% of those one-time revenues to the Capital Projects Fund. At the end of each fiscal year these revenues will be transferred from the General Fund to the Capital Projects Fund for future appropriation. User Fees Cost Recovery User fees and charges are payments for voluntarily purchased, publicly provided services that benefit specific individuals. The Town may establish user fees and charges for certain services provided to users receiving a specific benefit. User fees and charges will be established to recover as much as possible the direct and indirect costs of the program or service, unless the percentage of full cost recovery has been mandated by specific action of the Town Council. It is recognized that occasionally competing policy objectives may result in reduced user fees and charges that recover a smaller portion of service costs. Periodically, the Town will recalculate the full costs of activities supported by user fees to identify the impact of inflation and other attendant costs. Debt Policy The purpose of this debt policy is to provide for the preservation and enhancement of the The Height of Desert Living 50 Financial Policies Town’s bond ratings, the maintenance of adequate debt service reserves, compliance with debt instrument covenants and provisions and required disclosures to investors, underwriters and rating agencies. The overall debt management policy of the Town of Fountain Hills is to ensure that financial resources are adequate in any general economic situation to not preclude the Town’s ability to pay its debt when due. These policies are meant to supplement the legal framework of public debt laws provided by the Arizona Constitution, State Statutes, Federal tax laws and the Town’s current bond resolutions and covenants. The Arizona Constitution limits a city or town’s bonded debt capacity (outstanding principal) to certain percentages of the Town’s secondary assessed valuation by the type of project to be constructed. There is a limit of 20% of secondary assessed valuation for projects involving water, sewer, artificial lighting, parks, open space, and recreational facility improvements. There is a limit of 6% of secondary assessed valuation for any other general-purpose project. General The Town will use current revenues to pay for short-term capital projects, repair and maintenance items and will reserve long-term debt for capital improvements with useful lives of ten (10) years or more. The Town will not use long-term debt to fund current governmental operations and will manage its cash in a fashion that will prevent any borrowing to meet working capital needs. However, exclusive reliance upon pay-as-you-go funds for capital improvements requires existing residents to pay for improvements that will benefit new residents who relocate to the area after the expenditure is made. Financing capital projects with debt provides for an “intergenerational equity”, as the actual users of the capital asset pay for its cost over time, rather than one group of users paying in advance for the costs of the asset. Where there is a benefit to all future residents, debt financing should be given consideration. To increase its reliance on current revenue to finance its capital improvements, and promote a “pay-as-you-go” philosophy, the Town will appropriate each year a percentage of current revenues to maintain a minimum 10% of average actual General Fund revenues for the preceding five fiscal years in the Designated Unreserved Fund. Capital Improvement Program As part of the budget process each year the Town will prepare a capital spending plan that provides a detailed summary of specific capital projects for the five fiscal years subsequent to the fiscal year presented. The plan will include the name of the project, project schedule, capital cost by fiscal year and a recommended specific funding source. The five-year capital improvement plan will be developed within the constraints of the Town’s ability to finance the plan. The Town Manager and Department Directors will develop formal ranking criteria that will be used in the evaluation of all capital projects. The Town of Fountain Hills’ capital improvement program ranking criteria will give greatest weight to those projects which protect the health and safety of its citizens. Pay-as-you-go project financing shall be given the highest priority. Capital improvements that must rely upon debt financing shall be ac- The Height of Desert Living 51 Financial Policies corded a lower priority. Department Directors will submit a detailed description of the useful life of capital projects submitted in conjunction with the preparation of the Town’s CIP. Projects with a useful life of less than ten years shall not be eligible for inclusion in bond issues. The Manager shall incorporate an estimate of the useful life of proposal capital improvements in developing an amortization schedule for each bond issue. If a short-lived asset or project (less than ten years) is included in a bond issue, then the bond amortization schedule shall be adjusted to reflect the asset’s rapid depreciation. At no time shall the amortization exceed the life of the asset. Lease purchase financing shall be discouraged and only be undertaken when the project is considered essential to the efficient operation of the Town or to remove expenditures that would exceed the State imposed expenditure limitation. The Town Manager or designee shall determine that pay-as-you-go expenditures do not cause the state imposed expenditure limitation to be exceeded in any fiscal year. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, a dedicated source of funds to cover debt service requirements must be identified. All capital project requests will be required to identify any impact the project may have on future operating costs of the Town. The Town will seek grants to finance capital improvements and will favor those projects which are likely to receive grant money. All capital project appropriations and amendments to the capital improvement plan must be approved by the Town Council. The capital program will include all equipment and facilities with a useful life of greater than ten years and a cost greater than $50,000. Debt financing shall not exceed the useful life of the infrastructure improvement or asset. Financing Alternatives Financing alternatives are listed below but are not limited to: - Grants - Developer Contributions - General Obligation Bond – requires voter approval, supported by an ad valorem (property) tax - Revenue Bonds – repaid with revenue stream (HURF, revenue generated by project) - Municipal Property Corporation Bonds – repaid with a dedicated revenue source - CFD or Special District Bonds – supported by an ad valorem property tax - Capital Leases – repaid within operating budget - Commercial Paper (CP) or Bond Anticipation Notes (BAN) with terms less than two years Town Debt Service costs (GO, Revenue Bonds, MPC, Leases) shall not exceed 20% of the Town’s operating revenue in order to control fixed costs and ensure expenditure flexibility. Improvement District (ID), Community Facility District (CFD) and Special District debt service is not included in this calculation because it is paid by district property owners and is not an obligation of the general citizenry. Separate criteria have been established and in- The Height of Desert Living 52 Financial Policies cluded within the Town’s CFD policy. In accordance with requirements of the State of Arizona Constitution, total bonded debt will not exceed the 20% limitation and 6% limitation of the total secondary assessed valuation of taxable property in the Town. The Town shall comply with all U.S. Internal Revenue Service arbitrage rebate requirements for bonded indebtedness. Where applicable, the Town will structure General Obligation bond issues to create level debt service payments over the life of the issue. The goal will be to strive for a debt repayment schedule to be no more than fifteen (15) years; at no time will the debt exceed twenty-five (25) years. Refunding bonds will be measured against a standard of the net present value debt service savings exceeding 3% of the principal amount of the bonds being refunded, or if savings exceed $750,000, or for the purposes of modifying restrictive covenants or to modify the existing debt structure to the benefit of the Town. Refinancing undertaken for other reasons should proceed only when the advantages have been clearly shown in a cost/benefit analysis of the transaction. The Town will seek to maintain and, if possible, improve the current bond rating in order to minimize borrowing costs and preserve access to credit. An analysis showing how a new issue combined with current debt impacts the Town’s debt capacity and conformance with Town debt policies will accompany every future bond issue proposal. The debt capacity analysis should reflect a positive trend and include: - Percent of debt outstanding as a percent of the legal debt limit - Measures of the tax and revenue base - Evaluation of trends relating to expenditures and fund balance - Debt service as a percentage of assessed valuation - Measures of debt burden on the community - Tax-exempt market factors affecting interest costs - Debt ratios Municipal Property Corporation and contractual debt, which is non-voter approved, will be utilized only when a dedicated revenue source (e.g. excise taxes) can be identified to pay debt service expenses. The project to be financed will generate net positive revenues (i.e., the additional revenues generated by the project will be greater than the debt service requirements). The Town’s privilege tax to debt service goal will be a ratio of at least 3.5:1 to ensure the Town’s ability to pay for long term debt from this elastic revenue source. Issuance of Obligations The Town shall select the underwriter and the paying agent/registrar for each debt issuance based on competitive bid. The underwriter must be a firm domiciled in Arizona with an office in the Phoenix area and a record of prior working relationships. The request for proposals process will be designed to select the service providers that offer The Height of Desert Living 53 Financial Policies the Town the best combination of expertise and price. The Town is not required to select the firm offering the lowest price, but a report must be prepared by the Town Manager providing justification to the Town Council for a recommendation when other than the lowest bidder is chosen. The review of all proposals submitted shall be the responsibility of the Town Manager. The Town of Fountain Hills will use competitive sales as the primary means of selling new General Obligation or Revenue bonds that are repaid through ad valorem (property) taxes. Negotiated sales will be permitted for all other debt issues when it is expected to result in a lower true interest cost than would a competitive sale of that same date and structure or there is evidence of volatile market conditions, complex security features, or another overriding factor. The Town Manager or designee and Town Attorney will coordinate their activities to ensure that all securities are issued in the most efficient and cost-effective manner and in compliance with the Town’s governing statutes and regulations. The Manager and the Town Attorney shall consult and jointly select the bond counsel for a bond issue. The Town Attorney will review all documents related to the issuance of securities by the jurisdiction. The Town will seek a rating on all new issues which are being sold in the public market if economically feasible. The Town will report on an annual basis all financial information and/or notices of material events to the rating agencies and Nationally-Recognized Municipal Securities Information Repositories (NRMSIR’s). The annual report will include but not be limited to the Town’s Comprehensive Annual Financial Report (CAFR). The Town will require any institution or individual investing monies as an agent for the Town to do so in a manner consistent and in compliance with the Town’s adopted Investment Policy. The Town will provide detailed draw schedules for any project to be funded with borrowed monies. The Town will invest the proceeds or direct a trustee to invest the proceeds of all borrowings in a manner that will ensure the availability of funds as described in the draw schedules. The Town acknowledges the responsibilities of the underwriting community and pledges to make all reasonable efforts to assist underwriters in their efforts to comply with SEC Rule 15c2-12 and MSRB Rule G-36. The Height of Desert Living 54 The Horse The Height of Desert Living 55 Budget Highlights The Height of Desert Living 56 Budget Highlights Sources of Funds - General Fund Where the money comes from... Licenses/Permits 3% Chgs for Service 3% Franchises & Leases 4% Fines 2% Interest 1% State Shared Revenues 34% Local Sales Tax 52% Total General Fund Revenues - $12.6M Uses of Funds-General Fund Where the money goes... Development Services 13% Community Services 17% Administration 18% Municipal Court 3% Fire Department 25% Town Council 1% Law Enforcement 23% Total General Fund Expenditures - $12.6M The Height of Desert Living 57 Budget Highlights Budget Introduction In FY2010 the Town introduced program budgeting; program budgeting is a method of budgeting expenditures to meet programmatic objectives rather than budgeting on a lineitem basis. In program budgeting, specific performance objectives or outcomes are defined and the costs to produce those outcomes are enumerated in the budget. With each year’s budget, we have moved closer to producing a true Program Budget. In FY2012 the budget document includes Department level, Division level and Program level budgets. We believe program budgeting will provide the citizens with a much better picture of the true cost of providing Town services. The proposed budget is based on revenue projections that are conservative and based on the expectation that the local and national economy will continue at its existing pace and that we will not see any significant improvement in revenues in the next fiscal year. As the “Sources of Funds-General Fund” chart on the previous page shows, 86% of the Town’s general fund resources are derived from local sales tax and state shared revenues. It should be noted that these sources of revenue are very sensitive to the upward and downward cycles of the economy as well as to annual legislative appropriations. Additionally, these revenues are distributed to cities and towns based on each municipality’s population compared to that of the entire state. Some municipalities have abundant available land for expansion and will continue to grow in population, while others, like Fountain Hills, have fixed borders and limited population growth. Over time, Fountain Hills will, therefore, represent a smaller and smaller percentage of the total and will be allocated a smaller percentage of state shared revenues. General Fund Budget Overview The General Fund supports core services and is the largest fund with the greatest potential for revenue fluctuations. Revenues from taxes, state shared revenues, license and permit fees, and charges for services provide the major resources to fund programs and services delivered by the Town. In FY2009, the Town budgeted $16,142,395 in General Fund revenues. By FY2010 budgeted General Fund revenues had decreased by 9% to $14,696,229. Following is a brief summary of what is included in the proposed General Fund Budget for FY2012: Salaries and Benefits - After the staff reductions made during FY2010, there remains a total of 59 full time equivalent employees (FTE)’s proposed for fiscal year 2012, compared to 115 FTE in FY2003, and 81 FTE in FY2010. Most Town employees’ salaries and benefits are funded through the General Fund (except Streets and Downtown Development staff who are funded with restricted revenues). Salaries normally include wages, overtime, sick leave, vacation and a set aside for merit increases. Wages for all Town employees have been frozen since FY2009. A one percent adjustment will be made across the board in FY2012. Employee benefits include health insurance, employer taxes, disability, workers The Height of Desert Living 58 Budget Highlights compensation insurance, and employer match retirement contributions. Because local governments are primarily a service industry, salaries and benefits comprise a major portion of expenditures. For Fountain Hills, salaries & benefits represent 28% of the total General Fund budget in FY2012. The chart below shows that the number of Town employees is at the lowest level in over ten years while the level of service to the citizens has remained constant. Number of Town Employees 100 95 87 90 88 82 85 80 88 81 77 75 70 65 61 59 60 55 50 FY05-06 FY07-08 FY09-10 FY11-12 Contractual Services - The Town contracts with outside professionals for a number of services. Two major contracts included in this category are: 2) Police protection ($2,879,843) currently provided through the Maricopa County Sheriff’s Office. These contracts alone represent 46% of the General Fund budget in FY2012. Public Safety as a Percent of General Fund $18.0 $16.0 General FundBudget (Millions) 1) Fire protection and emergency medical services ($2,937,940), currently under contract with Rural Metro Corporation; and $14.0 $12.0 $10.0 $8.0 $6.0 35% 38% 41% 47% 46% $4.0 $2.0 FY07-08 FY08-09 General Fund FY09-10 FY10-11 FY11-12est Public Safety Repairs and Maintenance - Repairs and maintenance includes annual landscape maintenance contracts, equipment and vehicle repairs, and facilities maintenance (janitorial, building maintenance, etc.). Maintenance of the Town’s 121 acres of parks, Town medians, dams, and washes are provided by independent contractors. These contracts are solicited through a bid process to obtain the most competitive price for the Town. The scope of these contracts has been significantly reduced over the last two fiscal years to compensate for the declining revenues available. In FY2012 Repair and Maintenance represents 3% of the total budget. The Height of Desert Living 59 Budget Highlights Supplies and Services - Supplies and services include operational costs such as utilities, insurance, office supplies, etc. for Town Hall and other Town-owned buildings. The Town owns the Library, the Museum, the Community Center, two fire stations, a vehicle maintenance facility, the Kiwanis building, and the Community Theater building. Other items in this category are gas and oil, postage, travel, and communications. Capital Outlays - Capital outlays include the purchase of furniture and equipment, and the improvement of Town facilities with a cost of at least $10,000 but less than $50,000. Expenditures of $50,000 or more are included in the Capital Improvement Program. The Town began, with the FY2011 budget, the inclusion of equipment replacement within an expanded Vehicle Replacement Program. There are two vehicles being proposed for replacement in FY2012. HURF/Streets Fund Overview The HURF/Streets fund is a fund restricted to Streets and Transportation related purposes. Due to recent legislative action the available resources in HURF have been reduced by an additional $176,138 in FY2012 for the fourth year in a row. The HURF/Streets fund provides funding for the following Town programs: Streets Dept Administration Adopt-A-Street Legal Open Space Pavement Management Street Signage Street Sweeping Traffic Management Traffic Signals Vehicle Maintenance Special Revenue Fund Overview All Special Revenues (Grants, etc) are received in the Special Revenue Fund. Operating expenses are also recorded in the Special Revenue Fund unless the projects supported are in the Capital Projects Program or the funds are in support of ongoing Town services. In these cases, funds are transferred from the Special Revenue Fund to either the Capital Projects Fund or the General Fund. Due to State funding reductions, the Town will discontinue providing an elderly and handicapped transportation program previously managed through contract with Maricopa County. The Town is budgeting $8,995,911 in bond proceeds, $4,351,600 in Grants, $505,000 in Excise Tax funds, $3,066,528 from Capital Projects Fund and $221,000 in other funding to support various Capital Projects in FY2012. The Height of Desert Living 60 Budget Highlights Debt Service Funds Overview Total debt service revenues for FY2012 are budgeted at $2.8 million including secondary property taxes for voter approved bonds, transfers from the General Fund for the Community Center and excise taxes to pay for Municipal Property Corporation (MPC) debt (mountain bonds and Civic Center phase II). The following is a summary of the debt payments for FY2012: General Obligation Bonds (property taxes) $1.02 million Municipal Property Corporation (excise taxes) $4.01 million Eagle Mountain Facilities District (property taxes) $0.4 million Development Fees Fund Overview With limited funds from development anticipated, there are no projects budgeted to be funded from Development Fees in the next fiscal year. However, new legislation requires that the Town update the Infrastructure Improvement Plan (IIP) and conduct a revised development fee study prior to August 1, 2014. Therefore, funds have been included in the budget for the study. Capital Projects Fund Overview As mentioned earlier, ARRA/Stimulus and Grant funds have given the Town the opportunity to move forward on $3,844,826 in major capital projects that might otherwise have been delayed due to the economy. The Capital Improvement Projects programmed for FY2012 include: Downtown Improvements Street/Sidewalk Projects Drainage Traffic Signal Projects Parks & Recreation General Government Projects Fire & Emergency Med Projects Vehicle Replacement Program Contingency TOTAL $ 805,000 $ 14,876,826 $ 75,000 $ 200,000 $ 155,000 $ 372,500 $ 387,000 $ 100,000 $ 168,713 $17,140,039 The annual impact on the operating budget as a result of budgeted capital improvement projects is estimated at $12,500 in additional operating expenses in FY2012. At the same time, we anticipate a savings of $7,462 derived from energy audits and the photovoltaic installations. No ongoing personnel related costs are anticipated from the completion of these projects. The Height of Desert Living 61 Budget Highlights Capital Projects By Funding Source Economic Development Funds $.51M General Fund $.11M Cost Sharing Other $.02M Grants $4.35M Capital Project Fund Balance $3.17M Bond Funds $9.0M TOTAL $17.1M The Height of Desert Living 62 Budget Highlights FY 2012 PROPOSED BUDGET SUMMARY OF EXPENDITURES GENERAL FUND Fund/Department MAYOR & COUNCIL ADMINISTRATION MUNICIPAL COURT DEVELOPMENT SERVICES COMMUNITY SERVICES FIRE & EMERGENCY MED LAW ENFORCEMENT GENERAL FUND TOTAL OF FUNDS 2009 Actual 2010 Actual 2011 Budget 2012 Proposed $64,141 $2,817,997 $393,410 $2,757,379 $2,643,314 $3,212,135 $2,880,355 $67,819 $2,546,435 $406,768 $2,161,477 $2,403,429 $3,041,707 $2,811,426 $72,427 $2,388,791 $421,291 $1,589,757 $2,348,680 $3,062,411 $2,751,687 $75,745 $2,241,390 $432,844 $1,600,490 $2,189,948 $3,156,212 $2,899,522 $14,768,731 $13,439,063 $12,635,044 $12,596,151 $14,768,731 $13,439,063 $12,635,044 $12,596,151 FY 2012 PROPOSED BUDGET SUMMARY OF EXPENDITURES SPECIAL REVENUE FUNDS Fund/Department 2009 Actual 2010 Actual 2011 Budget 2012 Proposed $2,046,912 $1,568,347 $1,284,211 $1,278,299 $2,046,912 $1,568,347 $1,284,211 $1,278,299 ADMINISTRATION EXCISE TAX FUND $765,819 $118,580 $572,976 $211,364 $765,819 $118,580 $572,976 $211,364 ADMINISTRATION DEVELOPMENT SERVICES SPECIAL REVENUE FUND $592,161 $0 $224,688 $0 $5,286,874 $199,000 $1,500,000 $0 $592,161 $224,688 $5,485,874 $1,500,000 COMMUNITY SERVICES PUBLIC ART FUND $32,387 $18,825 $20,350 $3,825 $32,387 $18,825 $20,350 $3,825 MUNICIPAL COURT COURT ENHANCEMENT FUND $27,284 $8,793 $40,350 $33,250 $27,284 $8,793 $40,350 $33,250 $3,464,563 $1,939,233 $7,403,761 $3,026,737 DEVELOPMENT SERVICES HIGHWAY USERS FUND TOTAL OF FUNDS The Height of Desert Living 63 Budget Highlights FY 2012 PROPOSED BUDGET SUMMARY OF EXPENDITURES DEBT SERVICE FUNDS Fund/Department 2009 Actual 2010 Actual 2011 Budget 2012 Proposed $116,242 $136,413 $0 $0 $116,242 $136,413 $0 $0 $1,338,003 $1,368,138 $1,030,813 $1,019,413 $1,338,003 $1,368,138 $1,030,813 $1,019,413 $369,510 $388,760 $410,710 $421,610 $369,510 $388,760 $410,710 $421,610 $1,345,379 $1,409,538 $1,418,630 $4,011,948 $1,345,379 $1,409,538 $1,418,630 $4,011,948 ADMINISTRATION COTTONWOODS IMP DIST $0 $0 $3,315 $0 $0 $0 $3,315 $0 ADMINISTRATION COTTONWOODS MAINT DIST $0 $3,850 $0 $3,315 $0 $3,850 $0 $3,315 $3,169,133 $3,306,698 $2,863,468 $5,456,286 DEVELOPMENT SERVICES REVENUE BOND DEBT SERV ADMINISTRATION GEN OBLIG BD DEBT SERV DEVELOPMENT SERVICES EAGLE MTN CFD DEBT SERV ADMINISTRATION MUNIC PROP CORP DEBT SERV TOTAL OF FUNDS The Height of Desert Living 64 Budget Highlights FY 2012 PROPOSED BUDGET SUMMARY OF EXPENDITURES CAPITAL Fund/Department 2009 Actual 2010 Actual 2011 Budget 2012 Proposed $612,768 $1,884,518 $1,734,924 $0 $402,911 $846,697 $0 $0 $714,823 $5,656,293 $9,000 $66,000 $1,271,213 $15,251,826 $230,000 $387,000 $4,232,211 $1,249,608 $6,446,116 $17,140,039 LAW ENFORCEMENT LAW ENFORCEMENT DEV FEE $5,187 $384 $0 $5,000 $5,187 $384 $0 $5,000 FIRE & EMERGENCY MED FIRE/EMERGENCY DEV FEE $1,293 $85 $0 $5,000 $1,293 $85 $0 $5,000 DEVELOPMENT SERVICES STREETS DEV FEE $524,736 $130,597 $0 $20,000 $524,736 $130,597 $0 $20,000 COMMUNITY SERVICES PARK/REC DEV FEE $17,457 $1,151 $0 $15,000 $17,457 $1,151 $0 $15,000 COMMUNITY SERVICES OPEN SPACE DEV FEE $45,508 $682 $0 $15,000 $45,508 $682 $0 $15,000 $2,294 $128 $0 $5,000 $2,294 $128 $0 $5,000 $11,561 $767 $0 $5,000 $11,561 $767 $0 $5,000 $4,840,248 $1,383,401 $6,446,116 $17,210,039 ADMINISTRATION DEVELOPMENT SERVICES COMMUNITY SERVICES FIRE & EMERGENCY MED CAPITAL PROJECTS FUND COMMUNITY SERVICES LIBRARY/MUSEUM DEV FEE ADMINISTRATION GENERAL GOVT DEV FEE TOTAL OF FUNDS The Height of Desert Living 65 Revenue Summary The Height of Desert Living 66 Revenue Summary Revenue This section provides a broad overview of the revenues included in the FY2012 budget. Information is presented for general, special revenue, debt service and capital project funds. TOWN OF FOUNTAIN HILLS REVENUES BY FUND (in millions) General Fund 40% Capital Projects 44% HURF/Streets Fund 4% TOTAL ALL FUNDS $32.0M Excise Tax Fund 1% Debt Service 7% Special Revenue Fund 5% Total revenues for all funds are estimated at $32,028,371. The general fund portion represents approximately 40% of the total. Special revenue funds represent another 5% of the budget. HURF/Street funds represent 4% while the excise tax fund represents 1% of the total. Debt service represents 7% and capital projects represent the remaining 44% of the total revenues. The Height of Desert Living 67 Revenue Summary FY 2012 PROPOSED BUDGET SUMMARY - REVENUES GENERAL FUND Description SALES TAX-LOCAL BUSINESS LICENSE ANIMAL LICENSE BUILDING PERMIT SIGN PERMITS PLANNING & ZONING FEES LANDSCAPE PERMITS ENCROACHMENT PERMITS VARIANCES SUBDIVISION FEES SPECIAL EVENT PERMIT ENGINEERING FEES PLAN REVIEW FRANCHISE FEES CELL TOWER LEASE SALES TAX-STATE INCOME TAX-STATE VEHICLE LICENSE TAX FIRE INSURANCE PREM TAX PROGRAM FEES RENTAL FEES TAXABLE SALES BAR SALES NON-TAXABLE RENTAL NON-TAXABLE FEES ADOPT-A-STREET FEE SPONSORSHIPS DONATIONS REIMBURSEMENTS/REFUNDS AUCTION/RECYCLE PROCEEDS RESTITUTION/INS PROCEEDS MISCELLANEOUS REVENUE COURT FINES/FEES ABATEMENTS JCEF REVENUE INTEREST INCOME TRANSFER IN TOTAL GENERAL FUND 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $6,375,366 $111,495 $42,168 $294,356 $500 $19,058 $6,861 $53,707 $2,190 $8,842 $2,450 $0 $0 $321,964 $69,891 $1,948,661 $3,659,964 $889,826 $145,895 $197,717 $152,064 $14,596 $21,256 $28,776 $3,851 $360 $7,943 $4,591 $0 $189 $4,081 $13,983 $315,274 $138 $4,493 $77,140 $28,365 $6,044,684 $99,475 $49,182 $178,944 $400 $4,705 $4,200 $17,002 $3,740 $16,500 $1,700 $2,080 $8,772 $309,052 $109,016 $1,797,356 $3,162,174 $821,321 $127,647 $192,728 $92,602 $12,364 $0 $13,902 $2,005 $0 $17,304 $515 $27,538 $814 $1,399 $31,158 $259,571 $33 $0 $7,459 $36,074 $6,020,520 $109,180 $45,088 $155,140 $0 $6,000 $0 $17,000 $4,000 $15,000 $0 $0 $4,506 $300,000 $100,464 $1,765,065 $2,384,218 $850,000 $119,452 $214,591 $94,328 $15,000 $0 $6,500 $1,500 $0 $13,900 $700 $0 $0 $0 $40,738 $255,078 $0 $0 $10,800 $90,000 $6,611,688 $113,544 $46,896 $199,296 $250 $10,000 $1,040 $25,000 $5,000 $12,000 $500 $2,500 $21,000 $303,000 $145,464 $1,701,480 $1,898,160 $758,400 $124,230 $218,091 $79,584 $15,000 $0 $7,980 $2,520 $0 $12,000 $700 $0 $0 $0 $9,996 $260,160 $0 $0 $60,000 $0 $14,828,010 $13,453,414 $12,638,768 $12,645,479 The Height of Desert Living 68 Revenue Summary FY 2012 PROPOSED BUDGET SUMMARY - REVENUES SPECIAL REVENUE FUNDS 2009 Actual Description 2010 Actual 2011 Revised Budget 2012 Proposed HIGHWAY USERS TAX LOCAL TRAN ASSIST (LTAF) IN-LIEU FEES ADOPT-A-STREET FEE REIMBURSEMENTS/REFUNDS MISCELLANEOUS REVENUE INTEREST INCOME TRANSFER IN $1,468,335 $108,000 $0 $0 $0 $4,299 $6,225 $191,638 $1,391,100 $62,772 $84,979 $240 $3,850 $12,186 $170 $0 $1,315,800 $0 $15,068 $120 $2,482 $5,000 $120 $0 $1,132,332 $0 $25,200 $0 $0 $4,800 $120 $0 TOTAL HIGHWAY USERS FUND $1,778,496 $1,555,296 $1,338,590 $1,162,452 SALES TAX-LOCAL SALES-EXCISE TAX INTEREST INCOME $1,337,066 $(26,017) $11,122 $0 $285,497 $745 $0 $270,600 $29 $0 $272,136 $0 TOTAL EXCISE TAX FUND $1,322,171 $286,242 $270,629 $272,136 GRANTS FEDERAL STIMULUS FUNDS LOCAL TRAN ASSIST (LTAF) LTAF II PROP 202/GAMING REV REIMBURSEMENTS/REFUNDS TRANSFER IN $381,836 $0 $45,971 $0 $189,900 $0 $0 $4,616 $0 $0 $36,074 $183,998 $0 $0 $3,890,676 $1,081,614 $0 $0 $200,000 $282,625 $30,959 $1,500,000 $0 $0 $0 $0 $0 $0 TOTAL SPECIAL REVENUE FUND $617,707 $224,688 $5,485,874 $1,500,000 $8,409 $0 $5,500 $0 $0 $194 $0 $12,325 $0 $20,416 $0 $10,350 $0 $0 $0 $0 TOTAL PUBLIC ART FUND $13,909 $12,519 $30,766 $0 CCEF REVENUE JCEF REVENUE INTEREST INCOME $24,866 $0 $893 $20,761 $7,967 $432 $15,000 $4,000 $250 $14,520 $0 $300 TOTAL COURT ENHANCEMENT FUND $25,759 $29,161 $19,250 $14,820 $3,758,042 $2,107,906 $7,145,109 $2,949,408 DEVELOPMENT FEES IN-LIEU FEES DONATIONS TRANSFER IN TOTAL FUNDS The Height of Desert Living 69 Revenue Summary FY 2012 PROPOSED BUDGET SUMMARY - REVENUES DEVELOPMENT FEES Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed DEVELOPMENT FEES INTEREST INCOME $10,497 $2,992 $8,646 $177 $7,980 $0 $8,352 $24 TOTAL LAW ENFORCEMENT DEV FEE $13,489 $8,823 $7,980 $8,376 DEVELOPMENT FEES INTEREST INCOME $2,378 $734 $1,978 $34 $1,795 $0 $1,878 $0 TOTAL FIRE/EMERGENCY DEV FEE $3,111 $2,012 $1,795 $1,878 DEVELOPMENT FEES INTEREST INCOME $50,408 $4,717 $181,487 $77 $48,775 $0 $49,344 $0 TOTAL STREETS DEV FEE $55,125 $181,564 $48,775 $49,344 DEVELOPMENT FEES INTEREST INCOME TRANSFER IN $14,621 $5,500 $541,416 $22,076 $(65) $0 $7,425 $0 $0 $8,874 $0 $0 TOTAL PARK/REC DEV FEE $561,537 $22,011 $7,425 $8,874 $6,785 $6,180 $9,897 $1,544 $4,835 $0 $5,202 $198 $12,965 $11,441 $4,835 $5,400 DEVELOPMENT FEES INTEREST INCOME $2,118 $734 $3,253 $35 $875 $0 $1,044 $0 TOTAL LIBRARY/MUSEUM DEV FEE $2,853 $3,288 $875 $1,044 DEVELOPMENT FEES INTEREST INCOME $20,898 $5,252 $16,194 $472 $16,910 $0 $17,574 $198 TOTAL GENERAL GOVT DEV FEE $26,151 $16,666 $16,910 $17,772 $675,230 $245,806 $88,595 $92,688 DEVELOPMENT FEES INTEREST INCOME TOTAL OPEN SPACE DEV FEE TOTAL FUNDS The Height of Desert Living 70 Revenue Summary FY 2012 PROPOSED BUDGET SUMMARY - REVENUES DEBT SERVICE AND CAPITAL PROJECTS 2009 Actual Description 2010 Actual 2011 Revised Budget 2012 Proposed INTEREST INCOME TRANSFER IN $9 $115,843 $2 $136,413 $0 $0 $0 $0 TOTAL REVENUE BOND DEBT SERV $115,851 $136,415 $0 $0 PROPERTY TAX-CY INTEREST INCOME $1,321,932 $563 $1,485,589 $(9) $1,040,484 $300 $1,020,000 $102 TOTAL GEN OBLIG BD DEBT SERV $1,322,495 $1,485,579 $1,040,784 $1,020,102 PROPERTY TAX-CY INTEREST INCOME $369,303 $29 $410,607 $0 $426,250 $100 $420,000 $84 TOTAL EAGLE MTN CFD DEBT SERV $369,332 $410,607 $426,350 $420,084 SALES-EXCISE TAX INTEREST INCOME TRANSFER IN $0 $20,400 $983,287 $856,492 $1,997 $387,000 $827,500 $1,200 $387,000 $631,200 $504 $193,500 $1,003,686 $1,245,490 $1,215,700 $825,204 $662 $(296) $0 $0 $3,315 $0 $0 $0 $366 $0 $3,315 $0 PROPERTY TAX-CY TAXABLE SALES $1,360 $2,014 $3,323 $0 $0 $0 $3,315 $0 TOTAL COTTONWOODS MAINT DIST $3,374 $3,323 $0 $3,315 SALES TAX-LOCAL GRANTS SALES TAX-STATE INTEREST INCOME TRANSFER IN $1,072,511 $769,573 $0 $115,989 $1,755,674 $457,767 $0 $0 $9,819 $555,964 $66,678 $0 $0 $300 $4,447,451 $104,580 $4,351,600 $0 $0 $9,615,911 TOTAL CAPITAL PROJECTS FUND $3,713,748 $1,023,550 $4,514,429 $14,072,091 TOTAL FUNDS $6,528,854 $4,304,963 $7,200,578 $16,340,796 TOTAL MUNIC PROP CORP DEBT SERV PROPERTY ASSESSMENTS TRANSFER IN TOTAL COTTONWOODS IMP DIST GRAND TOTAL ALL FUNDS $25,790,135 $20,112,089 The Height of Desert Living $27,073,050 $32,028,371 71 Revenue Summary The Height of Desert Living 72 Revenue Summary The Height of Desert Living 73 Revenue Summary . The Height of Desert Living 74 Revenue Summary . The Height of Desert Living 75 Revenue Summary . The Height of Desert Living 76 Revenue Summary The Height of Desert Living 77 Revenue Summary The Height of Desert Living 78 Revenue Summary The Height of Desert Living 79 Revenue Summary The Height of Desert Living 80 Revenue Summary The Height of Desert Living 81 Revenue Summary The Height of Desert Living 82 Expenditure Summary . The Height of Desert Living 83 Expenditure Summary Expenditures This section provides a broad overview of the expenditures included in the FY2012 budget. Information is presented for general, special revenue, debt service and capital project funds. All Funds Expenditure Summary Total expenditures for all funds are $38,289,213, including transfers. The general fund portion of $12,596,151 represents 32.9% of the total. Highway User Revenue Fund (Streets Fund) represents 3.3% of the total Town budget. Other special revenue funds represent 4.7% of the budget, with debt service representing 14.3% and capital projects representing 44.8%. With the introduction of program budgeting all expenditures are categorized by line item or program. A summary of all programs and proposed costs are shown on the next pages. TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND (in millions) General Fund 33% Capital Projects Fund 45% HURF/Streets Fund 3% Special Revenue Fund Excise Tax Fund 1% 4% TOTAL ALL FUNDS $38.3M Debt Service Fund 14% The Height of Desert Living 84 Expenditure Summary FY 2012 PROPOSED EXPENDITURES BY FUND AND PROGRAM GENERAL FUND Description 2009 Actual NOT DEFINED ACCOUNTING ADMINISTRATION AMENITIES ANIMAL CONTROL ATTORNEY SERVICES AUDIT SERVICES BOARDS & COMMISSIONS BROADCAST/CHANNEL 11 BUDGET BUILDING INSPECTION BUILDING MAINTENANCE CAPITAL IMPROVEMENT PROG CIVIL CASES CODE COMPLIANCE COMMUNITY EVENTS CONSTITUENT COMMUNICATIONS CRIMINAL CASES CURRENT PLANNING CUSTOMER SERVICE ELECTIONS EMERGENCY MEDICAL PW-ENGINEERING ENVIRONMENTAL SERVICE EVENT PLANNING FACILITY RENTAL FIELD PREP/MAINT FINANCIAL COLLECTIONS FIRE PROJECTS FOUNTAIN HOME DELIVERED MEALS INCARCERATION/TRANSPORT INTERGOVERNMENTAL RELATIONS JUVENILE LANDSCAPE MAINTENANCE LEGISLATION LICENSING LONG RANGE PLANNING MAPPING & GRAPHICS COM CTR MARKETING MEDIA RELATIONS OPEN SPACE OPERATIONAL SUPPORT PATROL PAYROLL PERMITTING PUBLIC DEFENDER $82,423 $0 $11,202,454 $0 $21,783 $0 $0 $230 $0 $0 $506,993 $2,310 $0 $0 $148,293 $76,345 $0 $0 $252,191 $0 $0 $0 $760,604 $7,966 $0 $0 $0 $0 $1,754 $0 $51,599 $106,581 $0 $0 $0 $0 $0 $0 $154,580 $0 $0 $63,335 $1,244,147 $0 $0 $0 $0 2010 Actual $0 $62,773 $5,000,652 $166,952 $39,398 $185,678 $78,759 $38,541 $17,546 $49,135 $95,949 $558,486 $121,151 $0 $134,820 $113,272 $30,643 $0 $162,869 $12,350 $58,060 $0 $119,995 $78,132 $70,685 $13,100 $138,506 $142,894 $48,978 $219,283 $87,939 $81,154 $27,614 $67,936 $187,280 $36,678 $31,510 $69,308 $105,242 $68,953 $12,947 $160,270 $198,685 $2,690,809 $16,028 $283,238 $8,250 The Height of Desert Living 2011 Revised Budget $0 $36,896 $1,893,210 $214,248 $65,808 $194,100 $71,160 $28,621 $0 $45,946 $239,380 $635,676 $90,730 $44,485 $104,517 $102,083 $0 $89,918 $132,992 $27,393 $41,042 $20,000 $103,639 $56,736 $51,235 $0 $168,030 $0 $2,762,381 $190,102 $100,533 $96,000 $0 $19,442 $197,742 $41,323 $23,617 $43,517 $76,516 $0 $0 $148,892 $218,975 $2,582,036 $15,118 $156,413 $9,960 2012 Proposed $0 $54,356 $1,647,264 $218,153 $66,398 $186,512 $70,141 $52,775 $0 $39,318 $271,480 $600,114 $85,688 $47,235 $125,852 $123,197 $0 $92,765 $99,206 $30,770 $174,863 $1,361,411 $149,316 $44,720 $49,261 $0 $184,980 $0 $1,501,745 $200,724 $103,657 $96,000 $0 $20,173 $233,356 $42,099 $37,849 $28,104 $74,355 $0 $0 $34,057 $30,360 $2,729,379 $14,795 $109,430 $9,960 85 Expenditure Summary FY 2012 PROPOSED EXPENDITURES BY FUND AND PROGRAM GENERAL FUND (CONT.) 2009 Actual Description PROSECUTOR PURCHASING RECORDS MANAGEMENT RECREATIONAL TRIPS RECRUITMENT RISK MANAGEMENT SENIOR MEMBERSHIPS SENIOR PROGRAMS SOCIAL/COMMUNITY SERVICES SUPPORT SPECIAL EVENTS SPECIAL INTEREST PROGRAMS SPORTS ACTIVITIES STORMWATER MANAGEMENT STRATEGIC PLANNING TELECOMMUNICATIONS TRAFFIC MGMT TRAINING & DEVELOPMENT TRANSPORTATION TREASURY VIDEO SERVICES VOLUNTEERS WEB SITE YOUTH & TEEN PROGRAMS 2010 Actual 2011 Revised Budget 2012 Proposed $0 $0 $0 $4,055 $95 $0 $1,310 $1,869 $0 $0 $0 $7,828 $26,827 $10,499 $18 $0 $0 $0 $0 $0 $0 $28,431 $0 $4,211 $110,000 $18,610 $19,427 $29,970 $11,802 $249,127 $16,414 $11,471 $452,577 $53,085 $10,053 $54,741 $86,053 $92,208 $18,587 $3,891 $119,888 $10,872 $70,502 $0 $3,930 $30,299 $19,265 $53,841 $110,000 $34,157 $19,770 $0 $3,559 $328,131 $73,849 $0 $434,235 $161,145 $13,904 $40,621 $72,018 $48,140 $18,533 $0 $0 $12,425 $0 $27,103 $7,856 $31,685 $15,120 $42,386 $110,000 $16,716 $15,061 $0 $7,396 $270,968 $59,454 $2 $372,435 $169,901 $26,897 $35,198 $65,317 $208,991 $18,939 $0 $0 $1,964 $0 $30,325 $18,506 $56,994 $33,003 $36,269 $14,768,731 $13,439,063 $12,635,044 $12,596,151 ADMINISTRATION ADOPT A STREET LEGAL SERVICES OPEN SPACE PAVEMENT MANAGEMENT STREET SIGNS STREET SWEEPING TRAFFIC MGMT TRAFFIC SIGNALS VEHICLE MAINTENANCE $1,756,675 $0 $24,221 $0 $3,181 $81,221 $0 $0 $53,972 $127,642 $389,028 $324 $20,260 $99,922 $522,282 $77,349 $147,180 $1,089 $166,099 $144,813 $176,276 $19,319 $21,400 $300,825 $98,049 $106,336 $206,023 $97,446 $166,407 $92,131 $200,717 $3,297 $21,408 $298,944 $149,041 $74,821 $150,188 $96,355 $200,694 $82,834 TOTAL HIGHWAY USER REV FUND $2,046,912 $1,568,347 $1,284,211 $1,278,299 ADMINISTRATION $765,819 $118,580 $572,976 $211,364 TOTAL EXCISE TAX FUND $765,819 $118,580 $572,976 $211,364 TOTAL GENERAL FUND HIGHWAY USER REVENUE FUND (HURF) EXCISE TAX FUND The Height of Desert Living 86 Expenditure Summary FY 2012 PROPOSED EXPENDITURES BY FUND AND PROGRAM 2009 Actual Description 2011 Revised Budget 2010 Actual 2012 Proposed SPECIAL REVENUE FUNDS ENVIRONMENTAL SERVICE GRANTS ADMIN TRANSPORTATION $0 $592,161 $0 $0 $224,688 $0 $199,000 $5,168,451 $118,423 $0 $1,500,000 $0 TOTAL SPECIAL REVENUE FUND $592,161 $224,688 $5,485,874 $1,500,000 ART ACQUISITION/MAINT $32,387 $18,825 $20,350 $3,825 TOTAL PUBLIC ART FUND $32,387 $18,825 $20,350 $3,825 COURT ENHANCEMENT $27,284 $8,793 $40,350 $33,250 TOTAL COURT ENHANCEMENT FUND $27,284 $8,793 $40,350 $33,250 $651,832 $252,306 $5,546,574 $1,537,075 $116,242 $1,338,003 $369,510 $1,345,379 $136,413 $1,368,138 $388,760 $1,409,538 $0 $1,030,813 $410,710 $0 $1,019,413 $421,610 $1,418,630 $4,011,948 COTTONWOODS IMP DIST $0 $0 $3,315 $0 COTTONWOODS MAINT DIST $0 $3,850 $0 $3,315 $3,169,133 $3,306,698 $2,863,468 $5,456,286 NOT DEFINED DOWNTOWN DEVELOPMENT FIRE PROJECTS GENERAL GOV'T PROJECTS LIBRARY/MUSEUM PROJ OPEN SPACE PARK DEVELOPMENT PAVEMENT MANAGEMENT STORMWATER MANAGEMENT TRAFFIC SIGNALS VEHICLE REPLACEMENT $0 $0 $0 $612,768 $0 $31,112 $1,703,813 $1,436,508 $14,922 $384,401 $48,687 $0 $17,450 $0 $385,461 $0 $0 $0 $844,699 $0 $1,998 $0 $54,823 $570,000 $66,000 $90,000 $9,000 $0 $0 $5,507,493 $0 $148,800 $0 $168,713 $805,000 $387,000 $297,500 $75,000 $0 $155,000 $14,876,826 $75,000 $200,000 $100,000 TOTAL CAPITAL PROJECTS $4,232,211 $1,249,608 $6,446,116 $17,140,039 GRAND TOTAL SPECIAL REV FUNDS DEBT SERVICE FUNDS REVENUE BOND DEBT SERVICE GEN OBLIG BD DEBT SERVICE EAGLE MTN CFD DEBT SERVICE MUNIC PROP CORP DEBT SERVICE TOTAL DEBT SERVICE FUNDS CAPITAL PROJECTS FUND The Height of Desert Living 87 Expenditure Summary FY 2012 PROPOSED EXPENDITURES BY FUND AND PROGRAM DEVELOPMENT FEES 2009 Actual Description LAW ENFORCEMENT DEV FEE FIRE/EMERGENCY DEV FEE PARK/REC DEV FEE OPEN SPACE DEV FEE GENERAL GOVT DEV FEE TOTAL DEVELOPMENT FEES 2012 Proposed $384 $0 $5,000 $1,293 $85 $130,597 $0 $0 $0 $0 $5,000 $20,000 $15,000 $15,000 $5,000 $2,294 $11,561 LIBRARY/MUSEUM DEV FEE 2011 Revised Budget $5,187 $524,736 $17,457 $45,508 STREETS DEV FEE 2010 Actual $608,037 $1,151 $682 $128 $767 $133,794 $0 $0 $0 $5,000 $70,000 VEHICLE/EQUIP REPL FUND ADMINISTRATION EQUIPMENT REPLACEMENT $48,687 $0 $0 $0 $0 $125,150 $0 $0 TOTAL VEHICLE/EQUIP REPL FUND $48,687 $0 $125,150 $0 $26,242,676 $20,068,395 $29,348,388 $38,289,213 GRAND TOTAL OF ALL FUNDS The Height of Desert Living 88 Expenditure Summary Operating Expenditures by Division Department Division Budget Mayor & Council Council Operations Municipal Court Court Operations Administration Town Manager Town Clerk Human Resources/Risk Mgmt Finance Information Technology Legal Services Economic Development TOTAL ADMINISTRATION $607,979 $259,280 $426,069 $314,958 $234,055 $306,472 $92,577 $2,241,390 Development Services Engineering Facilities Planning Code Compliance Mapping & Graphics Building Safety TOTAL DEVELOPMENT SERVICES $501,191 $492,377 $172,029 $125,851 $74,355 $234,687 $1,600,490 Community Services Recreation Community Center Operations Senior Services Parks-Fountain Park Parks-Golden Eagle Park Parks-Desert Vista Park Parks-Four Peaks Park Parks-Open Space/Trails TOTAL COMMUNITY SERVICES $471,594 $425,185 $239,322 $408,722 $378,014 $106,103 $126,951 $34,057 $2,189,948 Law Enforcement Law $2,899,522 Fire & Emergency Med Fire $3,156,212 Total General Fund Operations $75,745 $432,844 $12,596,151 Special Revenue Fund Operations Development Services Streets Administration Economic/Downtown Development All Fund Operations $1,278,299 $211,364 $14,085,814 The Height of Desert Living 89 Expenditure Summary Expenditure Limitation Each year the Economic Estimates Commission of the State of Arizona develops expenditure limits for local governments in Arizona based on a formula using 1979-80 expenses adjusted for inflation and population growth. Cities and town are required to stay within the limits or incur a penalty (reduction in State Shared revenues). The final FY11-12 expenditure limitation for the Town of Fountain Hills is $24,781,571 which is $3,809,807 less than the prior year due to the decreased population. The limit applies to FY12 expenditures of the Town (all funds) but allows for certain exemptions and deductions. For example, debt service payments, HURF, bond proceeds, stimulus and grant expenditures are not included when determining compliance with the expenditure limitation. However, development fee and capital project expenditures are subject to the limitation. The table below is an estimate of the Town’s expenditure limitation, deductions and exclusions and final spending authority. EXPENDITURE LIMITATION ANALYSIS (Estimate) Total Expenditures $38,289,213 Exclusions from Revenues: Bond Proceeds carried forward Bond Proceeds Debt Service Payments Dividends,Interest,Gains Grants Received from State(LTAF, GETUM Grants) Contributions from private organization Highway User Revenues excess 1979-80 Savings Reserved for Capital Purchase (voter approved) Contracts with Other Political Subdivisions Refunds, Reimbursements Voter Approved Exclusions Prior Years Carryforward $0 $8,995,911 $5,456,285 $60,000 $4,253,100 $0 $0 $1,132,332 $0 $0 $0 $0 $2,694,279 Total Exclusions $22,591,907 Expenditures subject to limitation $15,697,306 Expenditure Limitation $24,781,571 Under/(Over) Limitation $9,084,265 The Height of Desert Living 90 The Fountain at Night The Height of Desert Living 91 Budget Process And Schedule The Height of Desert Living 92 Budget Process Mission of the Budget Process Communication and involvement with citizens and other stakeholders is stressed. The broad nature of the budget mission allows issues to be addressed that have limited the success of budgeting in the past. Apathy is a serious illness of government; it is in the best interests of government to have involved stakeholders. The term stakeholder refers to anyone affected by or who has a stake in government. This term stakeholder includes, but is not limited to: citizens, customers, elected officials, management, employees and their representatives, businesses, vendors, other governments, and the media. It is vital that the budget processes include diverse stakeholders. Each year the Town of Fountain Hills budget is developed from the Town Council’s priorities by the Finance Department with the individual departments and the Town Manager. Meetings with each department, the Town Manager and the Finance Department are held during the month of March. After these meetings are completed, a proposed balanced budget is prepared for submittal to the full Town Council and public in May. Recommended Budget Practices The Town of Fountain Hills budget process is designed to meet citizens’ needs for information and input; decision makers’ needs for information and advice from citizens on their desired blend of services; and the time line set by the State of Arizona through Arizona Budget Law. The Town of Fountain Hills budget process incorporates the recommended practices promulgated by the National Advisory Council on State and Local Budgeting (NACSLB). Concurrently, Town staff apply diligent effort into improving the processes, decisions and outcomes with each new budget year. The NACSLB’s practices encourage governments to consider the long term consequences of actions to ensure that impacts of budget decisions are understood over a multi-year planning horizon and to assess whether program and service levels can be sustained. Budget Definition All cities and towns in Arizona are required to adopt an annual budget. State law dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the budget document such as summaries of revenues and expenditures showing two years of spending history are required by State law. A good budget process is characterized by several essential features: Incorporates a long-term perspective Establishes linkages to broad goals Focuses budget decisions on results and outcomes The Height of Desert Living 93 Budget Process Involves and promotes effective communication with stakeholders Provides incentives to government management and employees These key characteristics of good budgeting make clear that the budget process is not simply an exercise in balancing revenues and expenditures one year at a time, but is strategic in nature, encompassing a multi-year financial and operating plan that allocates resources on the basis of identified goals. A good budget process moves beyond the traditional concept of line-item expenditure control, providing incentives and flexibility to managers that can lead to improved program efficiency and effectiveness. Principles and Elements of the Budget Process The budget process consists of four broad principles that stem from the definition and mission previously described. These principles encompass many functions that spread across a governmental organization. They reflect the fact that development of a balanced budget is a political and managerial process that also has financial and technical dimensions. Each of the principles of the budget process incorporates components or elements that represent achievable results. These elements help translate the guiding principles into action components. Individual budgetary practices are derived from these elements. The principles and elements provide a structure to categorize budgetary practices. Establish broad goals to guide government decision-making – a government should have broad goals that provide overall direction for the government and serve as a basis for decision-making. Assess community needs, priorities, challenges and opportunities Identify opportunities and challenges for governmental services, capital assets, and management Develop and disseminate broad goals Develop approaches to achieve goals – a government should have specific policies, plans, programs, and management strategies to define how it will achieve its long-term goals Adopt financial policies Develop programmatic, operating, and capital policies and plans Develop programs and services that are consistent with policies and plans Develop management strategies Develop a budget consistent with approaches to achieve goals – a financial plan and budget that moves toward achievement of goals, within the constraints of available resources, should be prepared and adopted. Develop a process for preparing and adopting a budget Develop and evaluate financial options The Height of Desert Living 94 Budget Process Make choices necessary to adopt a budget Evaluate performance and make adjustments – program and financial performance should be continually evaluated, and adjustments made, to encourage progress toward achieving goals. Monitor, measure, and evaluate performance Make adjustments as needed When does the “budget season” start? The budget process typically begins in January when the Finance Department begins to review current levels of service, Council goals and objectives as identified at the annual Council retreat, proposed capital improvements, and financial forecasts. In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal year, citizens and staff submit suggestions for new services, regulations, funding sources, and improved service delivery, as well as concerns to the Town Council and commissions for discussion, study, and/or implementation. Advisory boards and commissions develop plans for new or enhanced programs to be included in the following year’s budget proposal. Implementing, Monitoring, and Amending the Budget A budget is an annual planning tool - it identifies the Town’s work plan and matches the financial, material, and human resources available with the requirements to complete the work plan. It includes information about the organization and identifies the Council policy that directed the budget preparation. Although a budget is often discussed as a financial document, the financial portion means very little without the policy and administrative information that explains what the organization intends to do with the financial resources. In July, the Town staff begins the process of implementing the newly adopted budget and is accountable for budgetary control throughout the fiscal year. Revenue and expenditure patterns are examined, compared to budget plans, and corrective action, if necessary, is taken during the fiscal year. Town management is provided with a monthly budget and activity report; the Town Council is provided a summary budget report at the end of each quarter disclosing actual revenue, expenditure, and fund balance performance as compared to the budget. The Town of Fountain Hills budget is adopted at a department level and the Capital Improvement Plan is adopted at a project level. Control of each legally adopted annual budget is at the department level; the Town Manager may at any time transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditure (line items) within a department. The items are reduced by a like amount. At the request of the Town Manager, the Council may transfer any unencumbered appropriation balance or portion thereof between one department to another. The Height of Desert Living 95 Budget Process Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose not included in such budget..”. Thus a Contingency line item is included within the General Fund to accommodate most unplanned expenditures. The other option in amending the budget, according to state law, is for the Council to declare an emergency and then transfer the monies from one line item or department to another. In essence, any approved Council transfers do amend the budget although the budget is never reprinted. All transfers are reflected on the following year’s legal schedules as required by the Auditor General’s Office. What funds are included in this budget? The accounts of the Town are organized on the basis of funds or account groups, each of which is considered a separate accounting entity. Government resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process: General Fund – revenues and expenditures to carry out basic governmental activities such as police and fire, recreation, planning, legal services, administrative services, etc. (nonrestricted). Special Revenue Funds – revenues derived from specific taxes or other earmarked revenue sources, usually required by statute or ordinance to finance particular activities. Highway User Revenue Fund (HURF) and grants are examples of special revenue funds (restricted by statute). Excise Tax Revenue Funds – designated for bond payments for mountains, Civic Center phase II project, and downtown development (restricted by legislative action). Debt Service Funds – established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Municipal Property Corporation (MPC) and Community Facilities District (CFD) funds are included within the debt service funds. Capital Projects Funds – to account for the purchase or construction of major capital facilities, heavy equipment, park improvements and major road improvements. The Capital Project Fund revenues are derived from excess General Fund revenues and 85% of the construction related local sales tax. When can a citizen have input into the budget process? Town staff welcomes comments and suggestions throughout the year. The first opportunity for the Town Council to contribute to the budget is during the annual goal setting retreat which is typically held around the beginning of the calendar year. The proposed budget is presented to the public and Town Council in May at which time a public hearing is held to receive input. This is the opportunity to increase the budget for the next fiscal year before the maximum spending amount is established. Once the maximum spending amount is adopted as the tentative budget, line items can only be exchanged or decreased prior to the budget’s final adoption. The Height of Desert Living 96 Budget Process Budget Schedule Monday, August 23, 2010 Budget Retreat for all Town Staff Strategic Plan Review Program Performance Budget Update Monday, August 30, 2010 Capital Improvement Program Budget Kick-off Meeting w/ Budget Managers 20 year CIP/IIP distributed to Directors for review and 5 year update Begin Sidewalk Master Plan Update Begin Pavement Management Plan - Debt Service Scheduling Overview of capital budget process Thursday, September 16, 2010 Directors submit updated 20 year CIP and 5-year CIP project information sheets to Finance Sidewalk Master Plan completed Pavement Management Plan completed September 20 - September 30, 2010 Finance prepares Capital Improvement Program Tuesday, October 5, 2010 Council receives preliminary CIP budget Tuesday, October 12, 2010 Council Budget Meeting on CIP Thursday, October 28, 2010 Council Strategic Planning/Goal Setting Retreat Develop broad policies or ideas to drive budget process Develop Council Goals/Priorities for fiscal year Wednesday, November 10, 2010 Staff Retreat regarding Implementation of Council Goals Draft Council Goals/Priorities distributed to Department Directors and Budget Managers Monday, November 15, 2010 Operating Budget Kick-off Meeting with Department Directors and Budget Managers Wednesday, November 24, 2010 Written Dept Mission Statement (Word Template) due to Finance Directors submit requests for new/revised programs with justification Directors submit requests for new staff/reclassifications with justification The Height of Desert Living 97 Budget Process Budget Schedule Tuesday, November 30, 2010 Council/Staff Retreat on Goals for FY2011-12 Finance submits early revenue projections to Executive Budget Committee Update Executive Budget Committee on program and staffing requests Monday, December 6, 2010 Executive Budget Committee review Goals expenses prior to Council Work Study Tuesday, December 14, 2010 Council Work Study on Goals Thursday, December 16, 2010 Council formally adopts Council Goals for FY2011-12 Monday, December 20, 2010 Public Budget Open House Strategic Plan Review and Council Goals Update Thursday, December 23, 2010 Performance Budget Forms (Program level) due to Finance Deadline for input of operating budget into accounting program December 27, 2010 - January 27, 2011 Finance prepares preliminary Operating & CIP budget document Tuesday, February 1, 2011 Finance submits preliminary Operating & CIP Budget to Executive Budget Committee Tuesday, February 8, 2011 Council Work Study on preliminary budget February 8 - February 24, 2011 Department Budget Meetings with Working Budget Committee Monday, March 7, 2011 Update Executive Budget Committee on Operating Budget March 8 - March 24, 2011 Finance prepares Proposed Budget incorporating items from Executive Budget Committee Monday, May 2, 2011 Council receives proposed budget Proposed budget published on line May 4 - May 19, 2011 Finance meets with individual Council members to review Proposed Budget Tuesday, May 10, 2011 Council Budget Meeting - Work Study Public Budget Open House Thursday, May 19, 2011 Council Budget Meeting -Adopt Tentative Budget (maximum expenditures) Wednesday, May 25 & June 1 Publish Tentative Budget in newspaper Thursday, June 2, 2011 Council Budget Meeting - Adopt Final budget Thursday, June 16, 2011 Council Budget Meeting -Adopt Tax Levy The Height of Desert Living 98 OPERATING BUDGETS MAYOR & TOWN COUNCIL MUNICIPAL COURT ADMINISTRATION DEVELOPMENT SERVICES COMMUNITY SERVICES LAW ENFORCEMENT FIRE & EMERGENCY MEDICAL The Height of Desert Living 99 Sunridge Canyon Golf Course The Height of Desert Living 100 Operating Budgets Mayor & Town Council The Height of Desert Living 101 Operating Budgets MAYOR & TOWN COUNCIL Mission Statement The Mayor and Town Council are charged with serving the best interests of the community by providing for its safety and well-being; respecting its special, small-town character and quality of life; providing superior public services; sustaining the public trust through open and responsive government; and maintaining the stewardship and preservation of its financial and natural resources. Front Row: Councilmember Ginny Dickey, Mayor Jay T. Schlum, Councilmember Cassie Hansen Back Row: Councilmember Tait D. Elkie, Councilmember Dennis Brown, Vice Mayor Dennis Contino, Councilmember Henry Leger The Height of Desert Living 102 Operating Budgets Department Overview The Town Council is comprised of the Mayor and six Councilmembers, all of whom are elected at large to serve the citizens of the Town of Fountain Hills. The term of office for the Mayor is two years, and Councilmembers serve overlapping terms of four years. The corporate powers of the Town are vested in the Council and are exercised only as directed or authorized by law via ordinance, resolution, order or motion. The Council appropriates funds and provides policy direction to Town staff. The Council appoints a Town Manager, who is responsible for the day-to-day administration of the Town. The Council also appoints the Municipal Court Judge, Town Attorney, and Prosecuting Attorney. Expenditures by Category FY09 Actual $35,600 FY10 Actual $52,384 FY11 Budget $52,354 FY12 Proposed $52,518 $3,407 $3,750 $3,972 $3,983 Benefits $0 $3,570 $4,015 $4,152 Dues & Memberships $0 $360 $360 $0 $12,975 $5,331 $8,480 $11,950 Maintenance & Repair $0 $34 $0 $0 Utilities $0 $0 $476 $0 Contractual Services $8,649 $1,000 $2,295 $630 Supplies $3,510 $1,390 $350 $1,950 $0 $0 $25 $562 $64,141 $67,819 $72,427 $75,745 Category Wages Employment Taxes Education and Training Internal Service TOTAL The Height of Desert Living 103 Operating Budgets COUNCIL GOALS FOR FY2011-12 From the Values listed in Strategic Plan 2010, Council identified the following Strategic Directions as Goals for FY2011-12. Strategic Value: CIVILITY C1 Practice the art of civility in all public settings and encourage those around you to do the same. C2 Support community events and activities that create opportunities to build community and friendship. Build on success of current service events and opportunities. Provide new event to provide opportunity for community service and camaraderie building. Support and contribute to state centennial activities and incorporate centennial activities. Develop a proposal to reduce the cost of facility use and rental fees for residents and organizations in Fountain Hills. Develop a program to encourage organizations to partner with the Town in facility maintenance and upkeep. C3 Genuinely solicit and consider public and stakeholder feedback as part of the decisionmaking process. Encourage greater citizen participation in Town Halls. Expand web-based feedback instruments to encourage public stakeholder feedback. Consider strategies that utilize social media as a feedback instrument. Strategic Value: ENVIRONMENTAL SUSTAINABILITY ES3 Explore and implement new technologies and opportunities that will minimize noise, air, and light pollution and reduce energy consumption. Conduct and analyze Town energy audit and employ strategies to reduce energy consumption. Investigate ways to reduce energy costs. Recommend sustainable practices. Strategic Value: CIVIC RESPONSIBILITY CR2 Discover, recognize, and utilize the talents of our citizens and use these assets to address community needs. Expand “Take Pride” Day where volunteers complete small jobs to promote facility maintenance and upkeep of amenities, perhaps as a semi-annual event or as part of Centennial activities. Establish a senior mobility program that uses volunteers to escort seniors to doctor’s appointments, services, and other errands. The Height of Desert Living 104 Operating Budgets CR3 Foster a culture of public service and volunteerism. Continue to utilize Volunteer Coordinator to foster volunteerism for activities and initiatives. Expand on the Adopt A Street program to include citizen stewardship of community assets. CR4 Implement a comprehensive communications plan to encourage informed citizen participation in civic life. Develop a communications strategy to effectively provide information to citizens. Develop a single community activities and events calendar to showcase Town, partner, and regional activities and serve as a clearinghouse to communicate opportunities. Close the loop on citizen inquiries and inform council members of final answers/ resolution. Utilize civic events to share information about Town issues. CR7 Communicate the role of local government and clearly define the trade-offs between service levels and amenities and the associated costs so residents can make informed choices. Deliver budget presentations to identified community stakeholder groups. Continue to present Citizens Academy. Create an easy-to-understand, meaningful document that translates the budget for public consumption. Clearly communicate policy decisions and implications of decisions. Investigate the potential of becoming an Arizona We Want pilot community. Strategic Value: EDUCATION, LEARNING AND CULTURE ELC2 Support partners in providing arts and cultural opportunities and amenities. Identify local talent and promote opportunities to showcase talents at community events and activities. Support public art walk. ELC4 Position the community’s arts and cultural businesses, venues, and amenities as economic drivers integrated into the Town’s comprehensive economic strategy. Increase external awareness of and interest in public art. Continue to support Greening project. Continue to support the arts district. ELC5 Encourage access to higher learning opportunities or the establishment of an educational or training campus within our community. Broker a commitment from an organization to establish an educational or training facility/program in Fountain Hills. Report on activities to date. The Height of Desert Living 105 Operating Budgets Strategic Value: ECONOMIC VITALITY EV1 Develop a comprehensive economic development strategy for the Town’s future and work with our partners to forward economic growth and awareness. Develop a comprehensive community marketing plan/campaign. EV2 Develop and maintain a balanced, equitable, sustainable, local financing structure to support the Town’s core government services at desired service levels. Revisit the 2007 Revenue Enhancement Analysis Report and identify potential strategies for consideration and/or implementation. Review and consider implementation of a storm water maintenance fee. Consider establishing a financial sustainability commission to review and recommend strategies to ensure long-term financial sustainability. EV4 Promote retention, expansion, and relocation of quality businesses. Provide opportunities to receive feedback from those investing in our community. Develop strategies that focus on business retention within the community. Continue to review codes to identify opportunities to relieve businesses of unnecessary regulation. Examine possibilities associated with acquisition of properties not used by school district for possible business location or other municipal uses. EV5 Promote Fountain Hills as a visitor destination. Continue to support and partner with the Fountain Hills and Fort McDowell Tourism Bureau. EV6 Identify a slate of economic development tools and strategies (including tax incentives, fee abatements, etc.) to stimulate economic growth. Develop a strategy to focus new development and business relocation to the Downtown Core (along Avenue of the Fountains). Analyze and facilitate necessary rezoning (and related activities) to support future Lakeside District development and look at other tools that might prepare us for making the Downtown Vision Plan come to life as the economy improves. Strategic Value: RECREATIONAL OPPORTUNITIES AND AMENITIES R2 Provide an interconnected, multi-use trail and bicycle system that promotes active living, physical activity, education, and appreciation of our parks and natural resources. Utilizing the Urban Trails Plan, identify improvements along circuits that better accommodate and promote multi-modal use of urban trails. Provide analysis of pedestrian movements with the Town and identify interconnect gaps. Work with Sonoran Conservancy and other organizations to expand and maintain Preserve Trails. The Height of Desert Living 106 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description MAYOR & COUNCIL 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME SALARIES-PART TIME FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR SIGN REPAIR & REPLACEMENT TELECOMMUNICATIONS PROFESSIONAL FEES PRINTING EXPENSE ADVERTISING/SIGNAGE COMMUNITY SERVICE CONTRACTS OFFICE SUPPLIES FOOD & BEVERAGE SUPPLIES POSTAGE & DELIVERY MISCELLANEOUS EXPENSE ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF - TELECOM CHARGES $35,600 $0 $2,723 $0 $474 $210 $0 $0 $0 $0 $0 $0 $0 $3,159 $9,815 $0 $0 $0 $0 $0 $6,168 $2,481 $3,415 $0 $95 $0 $0 $0 $0 $52,384 $0 $2,232 $750 $558 $210 $1,531 $106 $16 $70 $1,799 $49 $360 $191 $5,140 $18 $17 $0 $0 $0 $0 $1,000 $638 $706 $0 $46 $0 $0 $0 $52,354 $0 $2,991 $0 $643 $338 $1,791 $113 $17 $246 $1,799 $49 $360 $0 $8,480 $0 $0 $476 $0 $795 $0 $1,500 $350 $0 $0 $0 $100 $25 $0 $16,518 $36,000 $2,754 $240 $651 $338 $1,928 $94 $16 $247 $1,817 $50 $0 $0 $11,950 $0 $0 $0 $0 $630 $0 $0 $1,950 $0 $0 $0 $48 $38 $476 TOTAL MAYOR & COUNCIL $64,141 $67,819 $72,427 $75,745 The Height of Desert Living 107 Operating Budgets The Height of Desert Living 108 Operating Budgets Municipal Court The Height of Desert Living 109 Operating Budgets MUNICIPAL COURT Mission Statement The Fountain Hills Municipal Court is committed to professionally serving the citizens of Fountain Hills by administering justice in a fair, efficient and respectful manner, so as to enhance public trust and community confidence in our court system. Department Overview The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills government. Pursuant to State law and the Town Code, decisions regarding the overall function of the Court are the sole responsibility of the Presiding Judge, who also has exclusive supervisory authority over all court personnel. The Court has jurisdiction over civil traffic, criminal traffic and criminal misdemeanor offenses and violations of our Town Code and ordinances. The Court also has authority over specified juvenile offenses. In addition the Municipal Court Judge has authority to issue arrest/search warrants, civil orders of protection and injunctions against harassment. As part of the Arizona State Court System, the Fountain Hills Municipal Court is subject to the authority and administrative supervision of the Arizona Supreme Court. The Fountain Hills Municipal Court has legal obligations and reporting responsibilities to the State as well as to the Town of Fountain Hills. The Court must comply with constantly changing federal, state and local laws and administrative rules, including those relating to crimes and criminal procedure, victims’ rights, record keeping, ADA, Minimum Accounting Standards and judicial ethics. Cost Effectiveness: Expenditures by Program FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Program Name Administration $393,410 $195,938 $267,446 $272,671 Collections $0 $142,894 $0 $0 Compliance $0 $0 $89,918 $92,765 Juvenile $0 $67,936 $19,442 $20,173 Protective Orders $0 $0 $44,485 $47,235 $393,410 $406,768 $421,291 $432,844 TOTAL The increase in Administration and Compliance program costs is primarily due to two factors—the increased cost of employee benefits and internal service charges for telecommunications. The Height of Desert Living 110 Operating Budgets Expenditures by Category Category Wages FY09 Actual FY10 Actual FY11 FY12 Proposed Budget $295,942 $309,451 $308,400 $310,064 $4,995 $5,244 $5,388 $5,379 $73,613 $75,634 $78,540 $93,797 Dues & Memberships $1,102 $3,482 $3,750 $3,750 Education and Training $2,757 $33 $800 $800 $929 $696 $800 $800 $19 $0 $2,378 $0 $11,087 $9,643 $16,235 $11,235 $2,966 $2,190 $3,500 $3,500 Equipment $0 $397 $0 $0 Internal Service $0 $0 $1,500 $3,519 $393,410 $406,768 $421,291 $432,844 Employment Taxes Benefits Maintenance and Repair Utilities Contractual Services Supplies TOTAL Performance Indicators: FY08-09 FY09-10 FY10-11* Cases Filed 4,971 3.520 2,500 Cases Terminated 5,240 3,782 2,800 Hearings/Trials Held 1,225 1,089 750 *estimated The Height of Desert Living 111 Operating Budgets FY2010-11 Department Accomplishments Initiative Strategic Value Implemented home detention/electronic monitoring alternative for eligible defendants as a cost reduction measure. Civility Complied with recognized Supreme Court/AOC guidelines for timely case processing, management and finances. Civility Continued the Fountain Hills Community Teen Court which includes students from Fountain Hills and the surrounding communities through a partnership with Fountain Hills High School, Boys & Girls Clubs and Juvenile Court of Maricopa County. Civic Responsibility Continued the review, updating and implementation of policies, procedures and measures to enhance sentence enforcement and court security. Civility FY2011-12 Objectives Initiative Strategic Value Provide all court and judicial services as mandated by the Constitution, statutes and ordinances as fairly, effectively and efficiently as possible. Civic Responsibility Effectively and efficiently monitor and enforce timely compliance with Court ordered sentencing and diversion programs while holding defendants accountable for their actions and obligations. Civic Responsibility Provide access to the Court for juvenile offenders including a diversion program for first time, minor violation offenders and provide an opportunity for area teens to participate in the juvenile justice process. Civility Provide timely and appropriate legal access to those individuals seeking the aid of the Court in the form of orders of protection and injunctions against harassment. Civility The Height of Desert Living 112 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES MUNICIPAL COURT GENERAL FUND 2009 Actual Description 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME OVERTIME FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR TELECOMMUNICATIONS AUDITING EXPENSE PROFESSIONAL FEES LEGAL FEES PRINTING EXPENSE ADVERTISING/SIGNAGE INTERGOVT AGREEMENTS BANK/MERC ACCT FEES OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES FOOD & BEVERAGE SUPPLIES SMALL TOOLS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF - TELECOM CHARGES $294,099 $1,843 $4,232 $0 $557 $205 $31,198 $2,513 $305 $1,358 $37,458 $781 $1,102 $1,987 $771 $298 $631 $19 $283 $0 $816 $2,286 $200 $4,500 $3,003 $2,966 $0 $0 $0 $0 $0 $0 $0 $309,414 $37 $0 $4,391 $664 $189 $36,219 $2,908 $340 $1,309 $34,040 $818 $3,482 $0 $33 $0 $696 $0 $0 $49 $1,975 $490 $0 $4,500 $2,629 $1,901 $13 $275 $397 $0 $0 $0 $0 $308,400 $0 $0 $4,468 $580 $340 $39,050 $2,890 $280 $1,470 $33,910 $940 $3,750 $300 $500 $0 $800 $2,378 $5,000 $135 $2,000 $2,000 $0 $4,600 $2,500 $3,300 $0 $200 $0 $0 $1,500 $0 $0 $310,064 $0 $0 $4,495 $569 $315 $53,989 $2,825 $466 $1,461 $34,107 $949 $3,750 $300 $500 $0 $800 $0 $0 $135 $2,000 $2,000 $0 $4,600 $2,500 $3,300 $0 $200 $0 $32 $1,059 $50 $2,378 TOTAL MUNICIPAL COURT $393,410 $406,768 $421,291 $432,844 The Height of Desert Living 113 Operating Budgets Administration The Height of Desert Living 114 Operating Budgets ADMINISTRATION DEPARTMENT Mission Statement The Administration Department is dedicated to serving the citizens of Fountain Hills by providing Administrative direction and support to the Town Departments. Administration provides accurate and current information on Council legislation and administrative actions; provides for the delivery of comprehensive financial services to internal and external customers; provides support to Town staff; reaches out to political leaders and geographical neighbors to continue to grow relationships in the best interests of the Town and enhances the Town’s economic base through business attraction, retention and business vitality activities. Department Overview The Administration Department is made up of six (6) Divisions: Town Manager, Town Clerk, Human Resources/Risk Management, Finance, Information Technology, and Economic Development. The Town Manager provides direct supervision over the Town Clerk, Human Resources/Risk Management, and Economic Development. The Town Manager also administers the budget for Legal Services. The Deputy Town Manager is responsible for Finance and Information Technology. Cost Effectiveness: Expenditures by Division Division Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Town Manager $1,619,526 $924,314 $882,336 $607,979 Information Technology $352,852 $165,621 $198,517 $234,055 Town Clerk $103,833 $143,721 $134,389 $259,280 Human Resources/Risk Management $150,034 $444,659 $483,947 $426,069 Finance $347,421 $296,711 $302,182 $314,958 Public Information $161,908 $179,316 $0 $0 Economic Development $0 $88,166 $73,359 $92,577 Legal Services $0 $303,928 $314,060 $306,472 Undefined TOTAL $82,423 $0 $0 $0 $2,817,997 $2,546,435 $2,388,791 $2,241,390 Use of Funds - Administration Where does the money go? Economic Development 4% Legal Services 14% Town Manager 27% Finance 14% Human Resources/Risk Management 19% Information Technology 10% Town Clerk 12% Total Expenditures = $2,241,390 The Height of Desert Living 115 Operating Budgets Expenditures by Program Program Name Not Defined FY09 Actual FY10 Actual FY11 Budget FY12 Proposed $82,423 $0 $0 $0 $0 $62,773 $36,896 $54,356 $1,462,884 $603,418 $531,139 $509,068 Attorney Services $0 $185,678 $194,100 $186,512 Audit Services $0 $78,759 $71,160 $70,141 Boards & Commissions $0 $0 $0 $261 Broadcast/Channel 11 $0 $17,546 $0 $0 Budget $0 $49,135 $45,946 $39,318 Constituent Communication $0 $30,643 $0 $0 Customer Service $0 $12,350 $27,393 $30,770 Elections $0 $58,060 $41,041 $174,862 Intergovernmental Relationships $0 $27,614 $0 $0 Legislation $0 $36,678 $41,323 $42,099 Licensing $0 $31,510 $23,617 $37,849 Com Ctr Marketing $0 $49,103 $0 $0 Media Relations $0 $12,947 $0 $0 $1,244,147 $198,685 $218,975 $30,360 Payroll $0 $16,028 $15,118 $14,795 Public Defender $0 $8,250 $9,960 $9,960 Prosecutor $0 $110,000 $110,000 $110,000 Purchasing $0 $18,610 $34,157 $16,716 Records Management $0 $19,427 $19,770 $15,061 $95 $11,802 $3,559 $7,396 Risk Management $0 $249,127 $328,131 $270,968 Social/Community Services $0 $436,808 $362,640 $291,266 Support $0 $53,085 $161,145 $169,901 Special Events $0 $10,053 $0 $0 $17 $18,587 $18,533 $18,939 Telecommunications $0 $3,891 $0 $0 Training & Development $0 $10,872 $12,425 $1,964 Transportation $0 $70,502 $0 $0 Treasury $0 $0 $27,103 $30,325 Video Services $0 $3,930 $7,856 $18,506 $28,431 $30,299 $31,684 $56,994 $0 $19,265 $15,120 $33,003 $2,817,997 $2,546,435 $2,388,791 $2,241,390 Accounting Administration Operational Support Recruitment Strategic Planning Volunteers Web Site TOTAL The Height of Desert Living 116 Operating Budgets Expenditures by Category Category FY09 Actual FY10 Actual Wages $827,898 $955,041 $680,136 $714,390 $20,201 $19,617 $16,103 $17,647 $160,581 $168,378 $154,051 $163,481 Dues & Memberships $51,120 $51,603 $117,657 $137,691 Education and Training $14,055 $13,255 $30,702 $18,605 Maintenance and Repair $88,488 $45,566 $6,570 $7,500 Utilities $54,638 $51,526 $14,168 $6,496 $1,322,106 $1,176,286 $1,086,256 $1,107,078 $49,450 $27,747 $17,626 $28,291 Equipment $0 $6,930 $2,800 $250 Internal Service $0 $0 $16,289 $24,961 Transfers $75,704 $30,487 $39,959 $0 Contingency $96,601 $0 $206,475 $15,000 Capital $57,240 $0 $0 $0 TOTAL $2,817,997 $2,546,435 $2,388,791 $2,241,390 Employment Taxes Benefits Contractual Services Supplies Use of Funds - Administration Where does the money go? Video Services 1% Strategic Planning 1% Support 8% Volunteers 3% Treasury 1% FY11 Budget Use of Funds - Administration Where does the money go? Web Site 1% Accounting 2% Internal Service Contingency 1% 1% Supplies 1% Wages 32% Administration 23% Social/Comm Service 13% Attorney Services 8% Risk Management 12% Purchasing 1% Prosecutor 5% Payroll 1% Licensing 2% Operational Support 1% Contractual Services 50% Benefits 7% Elections 8% Records Management 1% FY12 Proposed Audit Services 3% Legislation 2% Dues & Memberships 6% Employment Taxes 1% Budget 2% Education and Training 1% Customer Service 1% Total Expenditures = $2,241,390 The Height of Desert Living Total Expenditures = $2,241,390 117 Operating Budgets FY2010-11 Department Accomplishments Initiative Strategic Value Staff developed a “Citizen’s Academy” program for residents of Fountain Hills Education, Learning and Culture Presentation in the Freedom Series debuted at the Community Center Education, Learning and Culture A performance by a local artist kicked off a number of con- Education, Learning and Culture certs that were offered this spring in Fountain Park. Docent led art walks and new art pieces added to Town collection at Town Hall and the Community Center Education, Learning and Culture Second annual Make a Difference Day; renamed to Take Pride Day Civic Responsibility Explore citizen satisfaction with Town services and infrastructure Maintain and Improve Community Infrastructure Town has recently begun posting weekly reports on the Town website Civility The week of December 12, 2010 was proclaimed as Meet Your Neighbor Week; a Mayoral proclamation and publicity preceded this event Civility The Town is a member of “Water Use It Wisely” an organi- Environmental Stewardship zation that helps promote water conservation through Public Service Announcements, printed material and special event appearances Enhanced local business vitality by supporting local business vitality through the Customer Loyalty Program. Economic Vitality The Height of Desert Living 118 Operating Budgets FY2011-12 Objectives Initiative Strategic Value Estimated Cost/Funding Source Build on success of current service events and opportunities Civility $5,000 General Fund Provide new event to provide opportunity for community service and camaraderie building Civility $2,000 General Fund Support and contribute to state centennial activities Civility $10,000 General Fund Encourage greater citizen participation in Town Halls Civility $200 General Fund Expand web-based feedback instruments to encourage public stakeholder feedback Civility $500 General Fund $75,000 CIP Fund Discover, recognize, and utilize the talents of our citizens and use these assets to address community needs Civic Responsibility $4,400 General Fund Develop a single activities calendar to showcase Town, community, and regional events. Civic Responsibility $0 The Height of Desert Living 119 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR SIGN REPAIR & REPLACEMENT REFUSE/RECYCLING TELECOMMUNICATIONS GAS & OIL AUDITING EXPENSE PROFESSIONAL FEES LEGAL FEES INSURANCE EXPENSE RENTALS & LEASES PRINTING EXPENSE ADVERTISING/SIGNAGE INTERGOVT AGREEMENTS CONTRACTUAL SERVICES CONSTITUENT COMMUNICATION BANK/MERC ACCT FEES ELECTION EXPENSE COMMUNITY SERVICE CONTRACTS HOLIDAY LIGHTING TOURISM OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES SAFETY SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS ADMINISTRATION 2009 Actual $827,337 $0 $561 $0 $17,469 $0 $2,015 $717 $67,525 $5,128 $757 $3,216 $81,802 $2,153 $88 $51,032 $2,188 $11,867 $359 $86,117 $35 $1,977 $0 $200 $53,027 $1,411 $41,331 $56,460 $413,354 $256,592 $0 $1,939 $10,881 $79,644 $13,333 $48,561 $10,791 $0 $389,135 $0 $0 $21,799 $0 $27 $113 $3,567 $2,882 2010 Actual $836,579 $74,083 $187 $44,193 $4,680 $12,023 $2,405 $508 $75,649 $5,733 $791 $3,067 $80,944 $2,193 $4,330 $47,273 $3,021 $10,234 $0 $44,480 $778 $211 $97 $0 $50,732 $794 $59,229 $32,716 $301,350 $216,246 $2,139 $1,124 $5,924 $70,500 $455,544 $19,736 $10,903 $0 $874 $0 $0 $6,288 $7 $0 $862 $3,711 $8,416 The Height of Desert Living 2011 Revised Budget $632,274 $47,862 $0 $0 $3,539 $10,225 $1,573 $766 $70,465 $5,260 $570 $2,901 $73,002 $1,853 $75,700 $41,956 $12,425 $18,277 $0 $5,000 $500 $1,070 $0 $0 $12,718 $1,450 $55,000 $33,676 $312,560 $290,000 $0 $14,230 $12,610 $0 $0 $0 $11,040 $0 $357,140 $0 $0 $4,550 $0 $0 $2,085 $4,292 $6,699 2012 Proposed $636,522 $77,868 $0 $0 $5,957 $9,228 $1,664 $798 $78,339 $4,256 $607 $3,047 $75,301 $1,931 $85,565 $52,126 $2,723 $15,883 $0 $7,000 $500 $0 $0 $0 $4,837 $1,659 $56,000 $46,804 $305,460 $231,700 $0 $24,086 $17,620 $113,178 $0 $15,360 $11,180 $0 $182,490 $0 $103,200 $6,357 $0 $0 $7,820 $7,823 $6,196 120 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES ADMINISTRATION GENERAL FUND 2009 Actual Description POSTAGE & DELIVERY MISCELLANEOUS EXPENSE SMALL TOOLS SOFTWARE HARDWARE PERIPHERALS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-MOTOR POOL CHARGES ISF - TELECOM CHARGES TRANSFER OUT CONTINGENCY FURNITURE/EQUIPMENT COMPUTER HARDWARE COMPUTER SOFTWARE TOTAL ADMINISTRATION 2010 Actual 2011 Revised Budget 2012 Proposed $20,880 $184 $0 $0 $0 $0 $0 $0 $0 $0 $0 $75,704 $96,601 $0 $20,379 $36,862 $8,351 $112 $782 $1,721 $3,245 $1,182 $0 $0 $0 $0 $0 $30,487 $0 $0 $0 $0 $0 $0 $0 $2,800 $0 $0 $4,066 $8,014 $2,984 $1,225 $0 $48,959 $197,475 $0 $0 $0 $95 $0 $0 $250 $0 $0 $2,448 $11,222 $2,985 $845 $7,462 $0 $15,000 $0 $0 $0 $2,817,997 $2,546,435 $2,388,791 $2,241,390 The Height of Desert Living 121 Operating Budgets Town Manager Division Service Delivery Plan: Provide leadership to ensure a high quality of life for the citizens of Fountain Hills by utilizing Town resources to the greatest extent possible and offering superior service. Work in conjunction with the Strategic Planning Advisory Commission (SPAC) for successful implementation of the strategic plan. Provide citizens, in partnership with community organizations, youth services, promotion of youth, the arts, social services, and tourism related activities. Cost Effectiveness: Expenditures by Program Program Name Administration Operational Support Social/Community Service Programs Strategic Planning TOTAL FY09 Actual $373,361 FY10 Actual $270,234 FY11 Budget $282,188 FY12 Proposed $267,414 $1,244,147 $198,685 $218,975 $30,360 $0 $436,808 $362,640 $291,266 $18 $18,587 $18,533 $18,939 $1,619,526 $924,314 $882,336 $607,979 Expenditures by Category FY09 Actual $269,729 FY10 Actual $315,117 FY11 Budget $220,113 FY12 Proposed $204,104 $5,159 $3,669 $3,837 $3,560 Benefits $56,441 $45,856 $50,195 $48,843 Dues & Memberships $17,605 $19,380 $18,320 $22,057 $6,633 $3,632 $8,775 $5,670 $20,597 $18,309 $1,570 $500 $2,235 $48,900 $2,701 $1,950 $1,116,590 $442,932 $357,140 $301,050 $27,936 $11,223 $750 $1,000 $0 $0 $3,460 $4,245 $96,601 $10,296 $215,475 $15,000 $1,619,526 $924,314 $882,336 $607,979 Category Wages Employment Taxes Education and Training Maintenance and Repair Utilities Contractual Services Supplies Internal Service Contingency TOTAL The Height of Desert Living 122 Operating Budgets Use of Funds - Town Manager Where does the money go? Use of Funds - Town Manager Where does the money go? Strategic Planning 3% Internal Service 1% Social/ Community Service Programs 33% Contingency 2% Wages 34% Administration 44% Contractual Services 49% Benefits 8% Operational Support 5% Total Expenditures = $607,979 Total Expenditures = $607,979 Dues & Memberships 4% Education and Training 1% Activities/Outcomes: Performance Measures: FY 08-09 Actual FY 09-10 Actual FY 10-11 Actual FY 11-12 Proposed 88 81 61 59 3.6 3.3 2.5 2.7 Townwide Full-Time Equivalents Townwide Full-Time Equivalents per 1,000 residents Quality: Citizen satisfaction survey results of above average N/A N/A N/A 100% Citizens rating the services provided by the Town of Fountain Hills as 3.5 or higher N/A N/A N/A $58,057 $62,916 $68,128 $66,608 $11.7M $10.3M $11.8M $12.1M $479 $422 $481 $538 72% Productivity: Personnel Costs per Full-Time Equivalent Program Operating Budget (All Funds) Program Operating Budget expense per resident The Height of Desert Living 123 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES DIVISION - TOWN MANAGER GENERAL FUND 2009 Actual Description SALARIES-FULL TIME OVERTIME FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR SIGN REPAIR & REPLACEMENT TELECOMMUNICATIONS GAS & OIL AUDITING EXPENSE PROFESSIONAL FEES LEGAL FEES INSURANCE EXPENSE RENTALS & LEASES PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES CONSTITUENT COMMUNICATION BANK/MERC ACCT FEES COMMUNITY SERVICE CONTRACTS HOLIDAY LIGHTING TOURISM OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES SAFETY SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS POSTAGE & DELIVERY ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF - TELECOM CHARGES TRANSFER OUT CONTINGENCY TOTAL TOWN MANAGER DIVISION 2010 Actual 2011 Revised Budget 2012 Proposed $269,488 $240 $4,313 $0 $638 $208 $22,918 $1,751 $256 $1,094 $29,667 $756 $17,605 $468 $6,165 $20,562 $35 $0 $0 $969 $1,266 $27,331 $1,724 $413,354 $256,105 $0 $0 $6,239 $13,333 $0 $10,791 $387,715 $0 $0 $11,458 $0 $27 $0 $1,172 $0 $15,279 $0 $0 $0 $0 $0 $96,601 $315,117 $0 $0 $2,991 $598 $79 $18,977 $1,450 $210 $857 $23,718 $646 $19,380 $558 $3,074 $17,515 $778 $0 $17 $48,106 $794 $0 $1,267 $0 $0 $2,139 $250 $0 $427,500 $0 $10,903 $874 $0 $0 $2,785 $7 $0 $111 $265 $113 $7,942 $0 $0 $0 $0 $15,295 $0 $220,113 $0 $0 $3,192 $510 $135 $22,562 $1,580 $145 $1,034 $24,213 $661 $18,321 $0 $8,775 $0 $500 $1,070 $0 $1,701 $1,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $357,140 $0 $0 $750 $0 $0 $0 $0 $0 $0 $400 $75 $2,984 $0 $9,000 $206,475 $204,104 $0 $0 $2,960 $478 $122 $23,487 $1,206 $128 $952 $22,452 $618 $22,057 $0 $5,670 $0 $500 $0 $0 $750 $1,200 $0 $0 $0 $0 $0 $0 $0 $0 $15,360 $0 $182,490 $0 $103,200 $1,000 $0 $0 $0 $0 $0 $0 $269 $40 $2,985 $951 $0 $15,000 $1,619,526 $924,314 $882,336 $607,979 The Height of Desert Living 124 Operating Budgets Town Clerk Division Service Delivery Plan: Serve as the Town’s election official; conduct municipal elections and all related activities in the most efficient and effective manner in full compliance with all applicable State statutes and Town Code provisions. Maintain documents necessary for the effective administration and operation of the municipal government. Cost Effectiveness: Expenditures by Program FY09 Actual $103,833 FY10 Actual $29,556 FY11 Budget $32,254 FY12 Proposed $27,258 Elections $0 $58,061 $41,042 $174,862 Legislation $0 $36,678 $41,323 $42,099 Records Management $0 $19,427 $19,770 $15,061 $103,833 $143,721 $134,389 $259,280 Program Name Administration TOTAL Proposed increase in elections program is due to the potential for three elections next fiscal year: Asking the voters to approve $30M in road bonds Primary election for Mayor and Council General election for Mayor and Council (if necessary) Expenditures by Category FY09 Actual $75,088 FY10 Actual $76,579 FY11 Budget $76,586 FY12 Proposed $77,351 $1,232 $1,271 $1,350 $1,364 $18,386 $18,940 $20,914 $21,699 $653 $275 $425 $575 $1,711 $525 $710 $641 Maintenance and Repair $0 $81 $0 $0 Utilities $0 $0 $476 $0 $6,163 $46,017 $29,430 $148,932 $600 $33 $400 $480 $0 $0 $4,098 $8,239 $103,833 $143,721 $134,389 $259,280 Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Contractual Services Supplies Internal Service TOTAL Proposed increase in contractual services is for the elections costs billed by Maricopa County. The Height of Desert Living 125 Operating Budgets CIVIC RESPONSIBILITY STRATEGIC FOCUS: FY08-09 Actual FY09-10 Actual FY10-11 Budget FY11-12 Proposed Registered voters - 16,0751 15,5112 16,200 16,400 Voter Turnout % - 28%1 50%2 - 33% Percent of total contracts processed within 5 business days after approval 100% 100% 100% 100% Percent of agendas meeting notices posted in compliance with state law and Town policy 100% 100% 100% 100% 44/40 41/21 40/23 40/20 Ordinances processed 9 8 16 15 Resolutions processed 32 41 45 35 Contract and agreements processed 19 17 29 15 122 104 134 120 Performance Measures: Quality: Productivity: Town Council agendas/meeting notices posted Request for Public Information processed The Height of Desert Living 126 Operating Budgets ANALYSIS OF PERFORMANCE MEASURES: 1) In FY2010 two elections were held. The March 9, 2010 Primary Election was for Mayor and three Town Council seats. All seats were elected outright at the Primary Election and the General Election was not needed as a run-off election. This election had 16,075 registered voters and a 28% voter turnout. 2) The May 18, 2010 General Election was a Special Election held to obtain voter approval of the Town’s General Plan. This election had 15,511 registered voters and a 50% voter turnout; however, the State of Arizona placed their 1% sales tax measure on this ballot, which may have contributed to the increase in voter turnout for this election. 3) Current Town policy on posting of the Town Council agendas is to post by 6 p.m. the Thursday prior to the date of the Town Council meeting; State law requires a minimum of 24 hours notice for public meetings. The Town is proactive in meeting or exceeding State’s posting requirements on agenda and meeting notices. The Height of Desert Living 127 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description SALARIES-FULL TIME FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES SIGN REPAIR & REPLACEMENT TELECOMMUNICATIONS PROFESSIONAL FEES INSURANCE EXPENSE PRINTING EXPENSE ADVERTISING/SIGNAGE INTERGOVT AGREEMENTS CONTRACTUAL SERVICES ELECTION EXPENSE OFFICE SUPPLIES POSTAGE & DELIVERY ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF - TELECOM CHARGES TOTAL TOWN CLERK DIVISION DIVISION - TOWN CLERK 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $75,088 $1,009 $0 $182 $41 $8,872 $610 $88 $343 $8,256 $218 $43 $610 $777 $934 $0 $0 $6,021 $30 $30 $82 $0 $0 $0 $564 $36 $0 $0 $0 $76,579 $0 $1,022 $211 $38 $9,200 $655 $90 $341 $8,424 $229 $0 $275 $525 $0 $81 $0 $14,250 $0 $0 $3,722 $0 $28,045 $0 $33 $0 $0 $0 $0 $76,586 $0 $1,110 $176 $64 $11,102 $704 $94 $360 $8,424 $230 $0 $425 $0 $710 $0 $476 $16,645 $0 $7,635 $5,150 $0 $0 $0 $400 $0 $798 $3,300 $0 $77,351 $0 $1,120 $181 $63 $11,954 $549 $93 $360 $8,509 $234 $0 $575 $541 $100 $0 $0 $9,454 $0 $18,000 $8,300 $113,178 $0 $0 $480 $0 $507 $7,256 $476 $103,833 $143,721 $134,389 $259,280 The Height of Desert Living 128 Operating Budgets Human Resources/Risk Management Division Service Delivery Plan: Lead the organization in the acquisition, maintenance, development, supervision and measurement of the human assets and the results of their work (quality, productivity and service). Cost Effectiveness: Expenditures by Program FY09 Actual $121,509 FY10 Actual $61,450 FY11 Budget $93,031 FY12 Proposed $73,952 $0 $16,028 $15,128 $14,795 $95 $11,802 $3,559 $7,396 Risk Management $0 $249,127 $328,131 $270,968 Training & Development $0 $5,451 $12,425 $1,964 Transportation $9 $70,502 $0 $0 $28,431 $30,299 $31,685 $56,994 $150,034 $444,659 $483,947 $426,069 Program Name Administration Payroll Recruitment Volunteers TOTAL Expenditures by Category Category FY09 Actual FY10 Actual Wages $107,862 $111,729 $102,078 $120,289 $3,039 $3,320 $2,826 $3,958 $16,433 $17,190 $15,804 $18,858 $1,728 $1,644 $1,647 $1,787 Education and Training $567 $60 $12,725 $2,064 Utilities $212 $0 $1,427 $1,460 $13,727 $298,702 $302,621 $256,130 $6,475 $12,014 $12,501 $19,711 Internal Service $0 $0 $1,360 $1,812 Transfers $0 $0 $30,959 $0 $150,034 $444,659 $483,947 $426,069 Employment Taxes Benefits Dues & Memberships Contractual Services Supplies TOTAL FY11 Budget FY12 Proposed Wages are now 100% funded out of the General Fund causing an increase due to the elimination of the Transportation program. Contractual Services decreased due to lower liability insurance premiums. The Height of Desert Living 129 Operating Budgets Activities/Outcomes: Performance Measures: FY 09-10 Actual FY 10-11 Target FY 10-11 Actual FY 11-12 Target Increase the percentage of employee performance reviews completed on schedule N/A N/A 88% 90% Increase the number of applications received per recruitment for non-exempt positions N/A Over 10 average 12 average Over 15 average Increase the number of applications received per recruitment for exempt positions N/A Over 20 average 20 average Over 25 average 0 1 1 1 3.4% 4.5% 5.76% 5.75% 15 1 4 3 0 1 2 3 100% 100% 100% 100% N/A N/A N/A 100% Quality: Decrease the number of days lost to injury per worker’s compensation claim Maintain the turnover rate of full-time employees at an acceptable rate (less than 6%) Productivity: Number of full-time employees departed from Town service Number of exit interviews conducted Ensure supervisors receive performance evaluation documentation four weeks in advance Quarterly track and analyze performance evaluation trends, including number of performance evaluations that were late, type of increases each employee received, etc. Number of exempt recruitments conducted 0 0 3 3 Number of full-time non-exempt recruitments conducted 1 0 0 1 Average number of days to fill a vacant recruitment N/A N/A N/A 35 3 5 3 3 Number of worker’s compensation claims due to injury The Height of Desert Living 130 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description DIVISION - HUMAN RESOURCES 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME SALARIES-PART TIME OVERTIME FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR TELECOMMUNICATIONS PROFESSIONAL FEES LEGAL FEES INSURANCE EXPENSE PRINTING EXPENSE ADVERTISING/SIGNAGE INTERGOVT AGREEMENTS OFFICE SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS POSTAGE & DELIVERY MISCELLANEOUS EXPENSE SMALL TOOLS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-MOTOR POOL CHARGES ISF - TELECOM CHARGES TRANSFER OUT $107,862 $0 $0 $2,684 $0 $289 $66 $5,553 $393 $63 $407 $9,751 $265 $1,728 $0 $567 $43 $169 $11,583 $0 $457 $0 $1,687 $0 $913 $113 $2,395 $2,882 $162 $0 $0 $0 $0 $0 $0 $0 $91,359 $20,186 $183 $1,339 $1,584 $332 $64 $6,123 $422 $64 $399 $9,911 $270 $1,644 $0 $60 $0 $0 $11,355 $0 $216,246 $125 $477 $70,500 $664 $138 $3,353 $7,435 $232 $100 $92 $0 $0 $0 $0 $0 $84,901 $17,177 $0 $1,000 $1,500 $235 $91 $5,233 $432 $64 $402 $9,416 $257 $1,647 $12,425 $300 $0 $1,427 $11,931 $0 $290,000 $0 $690 $0 $500 $1,260 $4,292 $6,449 $0 $0 $0 $356 $904 $100 $0 $30,959 $91,006 $29,283 $0 $2,240 $1,320 $280 $118 $7,713 $376 $66 $424 $10,002 $277 $1,787 $1,964 $100 $0 $1,460 $22,750 $500 $231,700 $0 $1,180 $0 $812 $4,930 $7,773 $6,196 $0 $0 $0 $307 $470 $80 $956 $0 TOTAL HUMAN RESOURCES DIVISION $150,034 $444,659 $483,947 $426,069 The Height of Desert Living 131 Operating Budgets Finance Division Service Delivery Plan: Provide efficient and cost effective financial oversight of both the short and long term components of the Town’s functions. Provide safe, secure and effective cash, banking, merchant service, tax service and debt service administration for the Town. Cost Effectiveness: Expenditures by Program Program Name Accounting FY09 Actual FY10 Actual FY11 Budget FY12 Proposed $0 $62,773 $36,896 $54,355 Administration $347,421 $33,521 $35,911 $35,223 Audit Services $0 $78,759 $71,160 $70,141 Boards & Commissions $0 $0 $0 $261 Budget $0 $49,135 $45,946 $39,318 Customer Service $0 $12,350 $27,393 $30,770 Licensing $0 $31,510 $23,617 $37,849 Purchasing $0 $18,610 $34,157 $16,716 Special Events $0 $10,053 $0 $0 Treasury $0 $0 $27,103 $30,325 $347,421 $296,711 $302,182 $314,958 TOTAL The Height of Desert Living 132 Operating Budgets Expenditures by Category FY09 Actual $228,800 FY10 Actual $186,548 FY11 Budget $170,976 FY12 Proposed $183,734 $8,130 $6,735 $6,113 $6,455 Benefits $41,963 $33,622 $39,832 $37,753 Dues & Memberships $19,197 $1,858 $3,478 $2,618 $1,991 $1,850 $1,737 $2,348 Maintenance and Repair $316 $0 $0 $0 Utilities $833 $539 $4,312 $780 $42,600 $61,587 $69,170 $70,050 $3,888 $3,582 $2,725 $3,310 Equipment $0 $390 $0 $0 Internal Service $0 $0 $3,839 $7,910 ($296) $0 $0 $0 $347,421 $296,711 $302,182 $314,958 Category Wages Employment Taxes Education and Training Contractual Services Supplies Transfers TOTAL Activities/Outcomes: Performance Measures: FY 08-09 Actual Consecutive years for GFOA annual Certificate of Achievement for Excellence in Financial Reporting Award Consecutive years for GFOA annual Distinguished Budget Presentation Award Fiscal plan for Pavement Management Program FY 09-10 Actual FY 10-11 Estimate FY 11-12 Target 14 15 16 17 7 8 9 10 $0 $0 $0 $29.6M The Height of Desert Living 133 Operating Budgets Quality: FY 08-09 Actual Actual revenue versus forecast Unqualified audit opinion FY 09-10 Actual FY 10-11 Estimate FY 11-12 Target 93% 92% 96% 97% Yes Yes Yes Yes Productivity: FY 08-09 Actual Accounts Payable Checks Issued Purchase Orders Processed Local tax revenues from audits Business Licenses processed FY 09-10 Actual FY 10-11 Estimate FY 11-12 Target N/A 1,540 1,560 1,550 667 1,343 968 1,000 $14,771 $31,175 $20,000 $30,000 N/A 2,214 1,959 2,100 The Height of Desert Living 134 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description DIVISION - FINANCE 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME SALARIES-PART TIME OVERTIME FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR TELECOMMUNICATIONS AUDITING EXPENSE PROFESSIONAL FEES PRINTING EXPENSE ADVERTISING/SIGNAGE BANK/MERC ACCT FEES OFFICE SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS POSTAGE & DELIVERY MISCELLANEOUS EXPENSE SMALL TOOLS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-MOTOR POOL CHARGES ISF - TELECOM CHARGES TRANSFER OUT $228,486 $0 $314 $7,254 $0 $591 $285 $19,059 $1,588 $224 $783 $19,779 $530 $45 $19,152 $794 $1,197 $316 $833 $14,000 $28,000 $600 $0 $0 $3,678 $0 $0 $0 $26 $184 $0 $0 $0 $0 $0 $(296) $132,648 $53,896 $3 $3,341 $2,677 $541 $176 $16,439 $1,293 $163 $545 $14,780 $402 $1,093 $765 $742 $1,109 $0 $539 $59,229 $73 $749 $1,536 $0 $2,066 $491 $0 $868 $145 $12 $390 $0 $0 $0 $0 $0 $140,291 $30,685 $0 $2,539 $2,822 $395 $357 $18,621 $1,306 $139 $585 $18,807 $374 $900 $2,578 $0 $1,737 $0 $4,312 $55,000 $100 $2,530 $500 $11,040 $2,300 $175 $0 $250 $0 $0 $0 $1,637 $1,977 $225 $0 $0 $135,149 $48,585 $0 $3,717 $1,959 $426 $353 $15,426 $969 $160 $630 $20,158 $410 $735 $1,883 $90 $2,258 $0 $780 $56,000 $100 $2,050 $720 $11,180 $3,215 $0 $50 $0 $45 $0 $0 $839 $3,419 $0 $3,652 $0 TOTAL FINANCE DIVISION $347,421 $296,711 $302,182 $314,958 The Height of Desert Living 135 Operating Budgets Information Technology Division Service Delivery Plan: The Information Technology Division is dedicated to providing professional support in a timely and responsive manner while focusing on high availability and reliable technology. The division also endeavors to implement alternative technologies to reduce operating and maintenance costs. Cost Effectiveness: Expenditures by Program FY09 Actual $352,852 FY10 Actual $99,294 FY11 Budget $14,396 FY12 Proposed $12,645 Support $0 $53,085 $161,145 $169,901 Telecommunications $0 $3,891 $0 $0 Training & Development $0 $5,421 $0 $0 Video Services $0 $3,930 $7,856 $18,506 Web Site $0 $0 $15,120 $33.003 $352,852 $165,621 $198,517 $234,055 Program Name Administration TOTAL Expenditures by Category FY09 Actual $74,507 FY10 Actual $80,546 FY11 Budget $80,381 FY12 Proposed $91,035 $1,371 $1,428 $1,448 $1,641 $12,932 $19,342 $21,362 $25,286 $9,952 $14,074 $83,299 $101,830 $0 $684 $0 $0 Maintenance and Repair $67,532 $27,176 $5,000 $7,000 Utilities $50,071 $782 $3,527 $1,320 $244 $0 $0 $2,000 $3,004 $248 $650 $3,190 $0 $6,148 $2,850 $271 Transfers $76,000 $15,291 $0 $482 Capital $57,240 $0 $0 $0 TOTAL $352,852 $165,621 $198,517 $234,055 Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Contractual Services Supplies Equipment Wages increased due to an increase in existing staff time for the website and MUNIS program. The increase in Dues & Memberships includes a server upgrade. The increase in Contractual Services includes a new website design. The Height of Desert Living 136 Operating Budgets Use of Funds - Information Technology Where does the money go? Use of Funds - Information Technology Where does the money go? Video Services $18,506 Administration 17% Web Site 14% Maintenance and Repair 3% Utilities 1% Contractual Services Supplies 1% 1% Wages 39% Dues & Memberships 43% Support 73% Benefits 11% Employment Taxes 1% Total IT Expenditures = $234,055 Total IT Expenditures = $234,055 Activities/Outcomes: Performance Measures: Percentage of emergency related helpdesk tickets resolved within 2 business hours Percentage of high priority helpdesk tickets resolved within 4 hours Percentage of helpdesk tickets resolved within 12 hours FY09 Actual 98% FY10 Actual 98% FY11 Budget 100% FY11-12 Proposed 100% 85% 90% 95% 99% 95% 95% 95% 95% FY09 Actual 1,279 N/A 1,275 FY10 Actual 1,612 N/A 1,500 FY11 Budget 1,361 20 1,300 FY11-12 Proposed 1,500 10 1,500 1,000 1,200 1,200 1,300 FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed $13,322 $15,197 $15,479 Quality: Total number of tickets opened Total number of tickets closed without resolution Total number of tickets resolved within established timeframe Number of issues resolved during initial contact Productivity: Employee cost involved for support The Height of Desert Living $17,695 137 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description SALARIES-FULL TIME OVERTIME FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR TELECOMMUNICATIONS PROFESSIONAL FEES OFFICE SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES POSTAGE & DELIVERY SOFTWARE HARDWARE PERIPHERALS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF - TELECOM CHARGES TRANSFER OUT COMPUTER HARDWARE COMPUTER SOFTWARE TOTAL INFORMATION TECH DIVISION DIVISION - INFORMATION TECH 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $74,500 $7 $1,152 $0 $142 $77 $5,569 $393 $63 $264 $6,470 $173 $0 $9,952 $0 $0 $65,555 $1,977 $50,071 $244 $3,004 $0 $0 $0 $0 $0 $0 $0 $0 $0 $76,000 $20,379 $36,862 $80,546 $0 $0 $1,154 $218 $57 $9,184 $798 $112 $340 $8,673 $234 $3,222 $10,852 $648 $36 $26,965 $211 $782 $0 $87 $122 $25 $14 $1,721 $3,245 $1,182 $0 $0 $0 $15,192 $0 $0 $80,381 $0 $0 $1,166 $188 $94 $10,743 $1,056 $101 $379 $8,842 $241 $74,800 $8,499 $0 $0 $5,000 $0 $3,527 $0 $0 $650 $0 $0 $2,800 $0 $0 $50 $0 $0 $0 $0 $0 $91,035 $0 $0 $1,320 $211 $110 $13,497 $881 $114 $504 $10,013 $277 $84,830 $17,000 $0 $0 $7,000 $0 $1,320 $2,000 $250 $2,890 $0 $50 $250 $0 $0 $21 $6 $476 $0 $0 $0 $352,852 $165,621 $198,517 $234,055 The Height of Desert Living 138 Operating Budgets Economic Development Division (General Fund) Service Delivery Plan: Enhance the Town’s economic base through business attraction and business vitality activities. Cost Effectiveness: Expenditures by Program FY09 Actual Program Name Administration TOTAL $0 FY10 Actual $88,166 FY11 Budget $73,359 FY12 Proposed $92,577 $0 $88,166 $73,359 $92,577 Expenditures by Category FY09 Actual $0 FY10 Actual $56,244 FY11 Budget $30,002 FY12 Proposed $37,877 Employment Taxes $0 $983 $529 $669 Benefits $0 $14,156 $5,944 $11,042 Dues & Memberships $0 $10,797 $8,987 $7,324 Education and Training $0 $4,343 $6,755 $7,883 Utilities $0 $269 $1,725 $986 Contractual Services $0 $1,200 $15,335 $23,956 Supplies $0 $174 $600 $600 Internal Service $0 $1,192 $2,658 $2,240 TOTAL $0 $88,166 $73,359 $92,577 Category Wages Use of Funds - Economic Development (General Fund) Where does the money go? Use of Funds - Economic Development (General Fund) Where does the money go? Supplies 1% Internal Service 2% Contractual Services 26% Wages 37% Administration 100% Utilities 1% Benefits 12% Total ED Expenditures = $92,577 Education and Training 8% Dues & Memberships 8% The Height of Desert Living Employment Taxes 1% Total ED Expenditures = $92,577 139 Operating Budgets Activities/Outcomes: Performance Measures: Complete economic development strategy document. 100% Host prospect visits (town wide) 2 Assist in the location of targeted office user 1 Assist in the location of a retailer townwide 2 Quality: Council adoption of the economic development strategy document adopted Track and follow-up on all proposals submitted to GPEC and ACA. 100% Response to “office users” targeted business outreach 5% Response to retail outreach 5% Productivity: Oversee, draft and develop a comprehensive economic development strategy utilizing the Council’s adopted Strategic Plan, Economic Vitality area as the foundation for the document. Develop and submit prospect proposals to the Greater Phoenix Economic Council (GPEC) and Arizona Commerce Authority (ACA) from leads which fit the targeted business sectors and which are able to be accommodated in Fountain Hills. Develop and implement strategy to attract “office user” businesses in targeted business sectors. Outreach to “office user” targets in an identified geographical market. Develop and implement strategy to attract retailers to shopping center property. Outreach to retailers in conjunction with shopping center property owners & leasing agents. Hold an informational exchange forum with property owners & leasing agents of office space and / or retail space. The Height of Desert Living .5 7 1 30 contacts 1 30 contacts 1 140 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - ECONOMIC DEVELOPMENT 2009 Actual Description 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME SEVERANCE MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES PRINTING EXPENSE ADVERTISING/SIGNAGE OFFICE SUPPLIES POSTAGE & DELIVERY ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-MOTOR POOL CHARGES ISF - TELECOM CHARGES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $52,897 $3,347 $790 $155 $38 $7,365 $521 $62 $227 $5,821 $161 $10,797 $130 $4,213 $269 $0 $1,200 $0 $0 $157 $18 $0 $0 $0 $0 $30,002 $0 $435 $69 $25 $2,204 $182 $27 $141 $3,300 $90 $8,987 $0 $6,755 $1,275 $450 $5,000 $4,065 $6,270 $600 $0 $825 $1,758 $900 $0 $37,877 $0 $549 $88 $32 $6,262 $275 $46 $177 $4,167 $115 $7,324 $128 $7,755 $527 $459 $12,500 $4,036 $7,420 $600 $0 $505 $19 $765 $951 TOTAL ECONOMIC DEVELOPMENT DIVISION $0 $88,166 $73,359 $92,577 The Height of Desert Living 141 Operating Budgets Legal Services Division Service Delivery Plan: The Town Attorney and Town Prosecutor are appointed by the Town Council to serve as general counsel for the Town in addition to responsibility for the efficient disposition of criminal cases prosecuted in the Municipal Court. Cost Effectiveness: Expenditures by Program $0 FY10 Actual $194,845 FY11 Budget $194,100 FY12 Proposed $186,512 Public Defender $0 $8,250 $9,960 $9,960 Prosecutor $0 $100,833 $110,000 $110,000 TOTAL $0 $303,928 $314,060 $306,472 Program Name Attorney Services FY09 Actual Expenditures by Category $0 FY10 Actual $2,578 FY11 Budget $1,500 FY12 Proposed $1,500 Contractual Services $0 $301,350 $312,560 $304,960 Internal Service $0 $0 $0 $12 TOTAL $0 $303,928 $314,060 $306,472 Category Dues & Memberships FY09 Actual The Height of Desert Living 142 Operating Budgets Activities/Outcomes: Productivity Number of Resolutions prepared FY09 Actual 32 FY10 Actual 41 FY11 Budget 45 FY11-12 Proposed 35 Number of Ordinances prepared 9 8 16 15 15 Number of Contracts prepared 19 17 29 Number of Requests for Proposals N/A N/A 2 4 Number of IGA’s prepared N/A N/A 9 2 Number of Town Code Amendments prepared N/A N/A 4 4 FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description DIVISION - LEGAL SERVICES 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed DUES, SUBSCRIPT & PUBLICAT LEGAL FEES ISF-MAIL SERVICE CHARGES $0 $0 $0 $2,578 $301,350 $0 $1,500 $312,560 $0 $1,500 $304,960 $12 TOTAL LEGAL SERVICES DIVISION $0 $303,928 $314,060 $306,472 Desert Botanical Garden The Height of Desert Living 143 Operating Budgets Development Services The Height of Desert Living 144 Operating Budgets DEVELOPMENT SERVICES DEPARTMENT Mission Statement The Development Services Department is dedicated to enhancing the quality of life in Fountain Hills by ensuring the construction of quality infrastructure; maintenance of roadways and traffic control devices; maintenance of Town-owned washes, dams, medians and open space; maintenance of public facilities; plan review, construction permitting, and building inspections; environmental compliance, enforcement of Town codes, improved environmental quality as well as the use of innovative and proven land planning techniques. The department strives to provide quality customer service in a professional and timely manner. Department Overview The Development Services Department is made up of seven (7) Divisions: Engineering, Facilities, Planning, Building Safety, Code Compliance and Mapping in the General Fund. The Streets Division is funded through the Highway Users Revenue Fund (HURF). The Development Services Director provides direct supervision over Division heads and the executive management assistant. Cost Effectiveness: Expenditures by Division FY09 Actual $1,103,613 FY10 Actual $748,815 FY11 Budget $394,284 FY12 Proposed $501,191 Facilities $471,544 $483,931 $526,641 $492,377 Planning $372,355 $310,309 $233,245 $172,029 Building Safety $506,993 $378,360 $254,554 $234,687 Code Compliance $148,293 $134,820 $104,517 $125,852 Mapping & Graphics $154,580 $105,242 $76,516 $74,354 $2,757,379 $2,161,477 $1,589,757 $1,600,490 Division Name Engineering TOTAL DEVELOPMENT SERVICES The overall Development Services budget increased less than 1%. If the additional wash maintenance totaling $68,500 is excluded, the department budget decreased 3.6%. While the overall budget stayed fairly flat, divisions will have variances due to program budgeting. Each employee’s time was evaluated and adjusted by program. Therefore, causing changes in salaries, employment taxes, and benefits between divisions. Use of Funds - Development Services (General Fund) Where does the money go? Code Compliance 8% Building Safety 15% Mapping & Graphics 4% Engineering 31% Planning 11% Facilities 31% Total General Fund Expenditures = $1,600,490 The Height of Desert Living 145 Operating Budgets Expenditures by Program FY09 Actual $850,607 FY10 Actual $141,768 FY11 Budget $54,875 FY12 Proposed $65,152 $506,993 $95,122 $98,141 $125,256 $2,310 $479,894 $521,549 $199,032 $0 $121,151 $90,730 $18,181 Code Compliance $148,293 $134,820 $104,517 $11,195 Current Planning $252,191 $162,869 $132,992 $229,868 Engineering $760,605 $119,995 $103,639 $230,698 $7,966 $78,132 $56,736 $51,013 $0 $69,308 $43,517 $37,076 $154,580 $105,242 $76,516 $1,915 $63,335 $157,842 $101,993 $0 Permitting $0 $283,238 $156,412 $25,680 Plan Review $0 $0 $0 $750 $10,499 $92,208 $48,140 $208,991 $0 $119,888 $0 $0 $2,757,379 $2,161,477 $1,589,757 $1,600,490 Program Administration Building Inspection Building Maintenance Capital Improvement Projects Environmental Service Long Range Planning Mapping & Graphics Open Space Stormwater Management Traffic Management TOTAL Use of Funds - Development Services (General Fund) Where does the money go? Administration 4% Permitting 7% Stormwater Management 13% Mapping & Graphics 5% Long Range Planning 2% Building Inspection 8% Building Maintenance 30% Engineering 9% Environmental Service 3% Current Planning Code Compliance 6% 8% Total General Fund Expenditures = $1,600,490 The Height of Desert Living Capital Improvement Projects 5% 146 Operating Budgets Expenditures by Category FY09 Actual $1,484,831 FY10 Actual $1,361,987 FY11 Budget $803,834 FY12 Proposed $770,369 $46,247 $46,407 $26,515 $24,805 $333,620 $288,184 $208,290 $198,940 $8,288 $8,212 $8,766 $18,181 $16,180 $6,469 $10,450 $11,195 Maintenance and Repair $458,340 $102,943 $226,412 $229,868 Utilities $246,442 $274,165 $211,391 $230,698 Contractual Services $74,964 $7,626 $46,810 $51,013 Supplies $10,602 $27,631 $27,041 $37,076 $1,919 $8,389 $1,895 $1,915 Damages/Vandalism $0 $89 $155 $0 Internal Service $0 $0 $17,448 $25,680 Transfers $31,680 $24,326 $750 $750 Capital $44,267 $5,050 $0 $0 TOTAL $2,757,379 $2,161,477 $1,589,757 $1,600,490 Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Equipment Use of Funds - Development Services (General Fund) Where does the money go? Contractual Services 3% Supplies 2% Internal Service 2% Utilities 14% Maintenance and Repair 14% Wages 48% Benefits 13% Education and Training 1% Dues & Memberships 1% Employment Taxes 2% Total General Fund Expenditures = $1,600,490 The Height of Desert Living 147 Operating Budgets FY2010-11 Department Accomplishments Initiative Strategic Value Completed Town-owned wash and ADWR jurisdictional dam maintenance Maintain and Improve Community Infrastructure Completed the 2010 edition of the "Land Use Analysis and Statistical Report" Economic Vitality Completed Medical Marijuana, Tract Housing, Planned Area Development Ordinances Public Safety, Health and Welfare Completed a Manufactured Housing IGA with Maricopa County Civility Coordinated the Arizona Technical Advisory Panel review of Economic Vitality the Downtown Area Specific Plan Completed single trash hauler RFP process and Ordinance Maintain and Improve Community Infrastructure Organized paper shredding and electronics recycling events Environmental Stewardship Completed construction of the Shea Blvd. Climbing Lane, Fountain Hills Blvd. Sidewalk to the Middle School and Del Cambre Sidewalk capital projects Maintain and Improve Community Infrastructure Completed Zone 4 Pavement Management Program Maintain and Improve Community Infrastructure FY2011-12 Objectives Initiative Strategic Value Estimated Cost/Funding Source Foster a culture of public service and volunteerism. Civic Responsibility $0 Explore and implement new technologies and opportunities that will minimize noise, air, and light pollution and reduce energy consumption Environmental Stewardship $0 The Height of Desert Living 148 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES DEVELOPMENT SERVICES GENERAL FUND 2009 Actual Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR HVAC REPAIR PLUMBING REPAIR ELECTRICAL REPAIR/MAINT FIRE PROTECTION SYSTEMS GROUNDS MAINT/REPAIR IRRIGATION REPAIR BACKFLOW TESTING & MAINTENANCE WASH MAINTENANCE DAM INSPECTION AND MAINT EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR OTHER MAINT/REPAIR ART MAINT/REPAIR/INSTALL PARKING LOT REPAIR SIDEWALK/PATHWAY REPAIR SIGN REPAIR & REPLACEMENT PAINTING LIGHTING REPAIR ELECTRICITY EXPENSE REFUSE/RECYCLING TELECOMMUNICATIONS WATER/SEWER GAS & OIL PROFESSIONAL FEES ENGINEERING FEES PRINTING EXPENSE ADVERTISING/SIGNAGE $1,479,565 $0 $5,265 $0 $25,299 $0 $19,682 $1,265 $175,281 $13,728 $1,999 $6,318 $132,233 $4,060 $339 $7,949 $7,407 $8,773 $71,071 $0 $0 $0 $0 $382,684 $0 $0 $0 $0 $2,166 $2,227 $0 $193 $0 $0 $0 $0 $0 $0 $154,763 $7,664 $8,998 $61,787 $13,230 $66,580 $0 $2,471 $1,958 2010 Actual $1,191,585 $76,833 $756 $92,813 $4,620 $18,752 $22,240 $795 $136,723 $11,221 $1,596 $4,884 $130,945 $2,815 $2,935 $5,277 $5,193 $1,276 $18,454 $26,614 $4,123 $2,180 $4,248 $9,559 $129 $2,703 $0 $952 $6,282 $2,345 $0 $18,542 $95 $5 $15 $1,921 $621 $4,154 $178,628 $19,000 $4,651 $63,574 $8,312 $4,647 $0 $1,185 $278 The Height of Desert Living 2011 Revised Budget $773,834 $30,000 $0 $0 $3,077 $11,872 $10,272 $1,295 $109,126 $7,321 $1,593 $3,528 $84,363 $2,359 $2,100 $6,666 $0 $10,450 $16,419 $75,253 $7,065 $3,730 $6,819 $155 $0 $500 $61,700 $20,570 $9,825 $2,818 $1,712 $7,656 $0 $891 $0 $125 $6,385 $4,790 $162,600 $4,005 $13,571 $23,515 $7,700 $9,635 $19,800 $1,875 $500 2012 Proposed $732,701 $37,668 $0 $0 $2,881 $10,662 $10,280 $982 $105,844 $6,088 $987 $3,270 $80,582 $2,169 $9,800 $8,381 $0 $11,195 $10,623 $29,782 $8,765 $2,360 $6,955 $1,195 $0 $465 $130,200 $20,400 $6,393 $1,912 $2,363 $3,575 $0 $0 $0 $0 $45 $4,835 $184,055 $6,150 $5,243 $29,900 $5,350 $10,288 $20,000 $3,225 $2,500 149 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES DEVELOPMENT SERVICES GENERAL FUND 2009 Actual Description CONTRACTUAL SERVICES CONSTITUENT COMMUNICATION COMMUNITY SERVICE CONTRACTS OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES SAFETY SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS POSTAGE & DELIVERY SMALL TOOLS PERIPHERALS FURNITURE/APPLIANCES DAMAGES/VANDALISM ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-MOTOR POOL CHARGES ISF - TELECOM CHARGES TRANSFER OUT VEHICLES FURNITURE/EQUIPMENT BUILDING IMPROVEMENTS TOTAL DEVELOPMENT SERVICES 2010 Actual 2011 Revised Budget 2012 Proposed $3,176 $433 $346 $6,378 $705 $277 $0 $0 $0 $2,413 $828 $1,919 $0 $0 $0 $0 $0 $0 $0 $0 $31,680 $0 $0 $44,267 $1,516 $0 $0 $6,427 $13,046 $889 $3,255 $2,237 $281 $1,433 $63 $7,389 $33 $967 $89 $0 $0 $0 $0 $0 $24,326 $0 $5,050 $0 $15,000 $0 $0 $9,380 $12,690 $780 $0 $2,000 $650 $1,541 $0 $1,895 $0 $0 $155 $2,442 $920 $13,286 $800 $0 $750 $0 $0 $0 $15,000 $0 $0 $9,651 $22,260 $770 $0 $2,100 $550 $1,569 $176 $1,915 $0 $0 $0 $2,421 $313 $8,349 $3,870 $10,727 $750 $0 $0 $0 $2,757,379 $2,161,477 $1,589,757 $1,600,490 Salaries were reduced to eliminate excess FTE’s due to retirement while redistributing the work. Wash Maintenance increased $68,500 in order to keep up with required maintenance. Cleaning/ Janitorial Supplies increased approximately $10,000 to align with needs. The Height of Desert Living 150 Operating Budgets Building Safety Division Service Delivery Plan: The Building Safety Division is dedicated to processing applications for permits to construct homes, commercial buildings, fences, swimming pools and other structures in a manner that is responsive and customer friendly. The Division coordinates the review of plans for the structures it permits and conducts construction inspections. Cost Effectiveness: Expenditures by Program Program Name FY09 Actual Building Inspections $506,993 $95,122 $98,141 $125,257 $0 $283,238 $156,413 $109,430 $506,993 $378,360 $254,554 $234,687 Permitting TOTAL FY10 Actual FY11 Budget FY12 Proposed The increase in the proposed FY12 budget for building inspections is attributed to the reallocation of personnel within the Division. The decrease in the proposed FY12 budget for permitting is attributed to the elimination of a part-time position due to retirement and reallocation of personnel within the Building Safety Division to the Code Compliance Division. Expenditures by Category FY09 Actual $362,658 FY10 Actual $291,056 FY11 Budget $179,600 FY12 Proposed $149,100 $9,769 $7,983 $4,700 $4,000 $109,137 $65,512 $40,000 $51,100 $731 $0 $920 $920 $7,631 $3,586 $5,590 $5,590 $267 $504 $940 $619 $5,571 $2,280 $3,481 $1,816 Contractual Services $176 $20 $15,200 $15,200 Supplies $892 $147 $800 $1,350 $10 $51 $150 $150 $0 $0 $3,174 $4,842 $10,149 $7,221 $0 $0 $506,993 $378,360 $254,554 $234,687 Category Wages Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Equipment Internal Service Transfers TOTAL The Height of Desert Living 151 Operating Budgets Use of Funds - Building Safety Where does the money go? Use of Funds - Building Safety Where does the money go? Education and Training 2% Permitting 47% Building Inspections 53% Utilities 1% Contractual Services 6% Supplies 1% Internal Service 2% Benefits 22% Wages 64% Employment Taxes 2% Total BS Expenditures = $234,687 Total BS Expenditures = $234,687 Activities/Outcomes: FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Percentage of all residential building plan reviews completed within established turnaround times NA 96% 97% 97% Percentage of all commercial building plan reviews completed within established turnaround times NA 95% 97% 97% FY09 Actual NA FY10 Actual 411 FY11 Budget 375 FY11-12 Proposed 415 NA 349 325 360 NA 62 50 55 NA NA NA 3 436 1,936 2.5 380 1,745 2.5 420 1,920 FY09 Actual NA FY10 Actual $49.13 FY11 Budget $56.24 FY11-12 Proposed $65.26 NA $649.83 $669.88 $559.30 Performance Measures Quality Number of building plan reviews conducted (multiple reviews possible) Number of residential plan reviews conducted (multiple reviews possible) Number of commercial plan reviews conducted (multiple reviews possible) Number of building inspection FTEs Total number of permits Total number of inspections (all inspections) Productivity Average expenditure per inspection during the reporting period (includes all inspections) Average cost per permit The Height of Desert Living 152 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES DIVISION - BUILDING SAFETY GENERAL FUND 2009 Actual Description 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR TELECOMMUNICATIONS GAS & OIL PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES OFFICE SUPPLIES UNIFORMS SMALL TOOLS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-MOTOR POOL CHARGES ISF - TELECOM CHARGES TRANSFER OUT VEHICLES $362,658 $0 $0 $0 $4,996 $0 $4,457 $316 $57,841 $4,220 $578 $1,588 $43,711 $1,199 $731 $5,858 $1,774 $0 $267 $2,220 $3,351 $176 $0 $0 $613 $279 $10 $0 $0 $0 $0 $0 $10,149 $0 $261,841 $10,327 $0 $18,889 $640 $4,036 $3,166 $140 $31,870 $2,689 $388 $1,110 $28,837 $617 $0 $3,586 $0 $0 $504 $881 $1,399 $20 $0 $0 $147 $0 $51 $0 $0 $0 $0 $0 $7,221 $0 $179,600 $0 $0 $0 $0 $2,600 $1,500 $600 $16,200 $1,600 $900 $900 $19,800 $600 $920 $0 $5,590 $287 $653 $2,481 $1,000 $200 $0 $15,000 $800 $0 $150 $28 $51 $2,595 $500 $0 $0 $0 $149,100 $0 $0 $0 $0 $2,200 $1,500 $300 $31,500 $1,800 $300 $700 $16,400 $400 $920 $0 $5,590 $287 $332 $816 $1,000 $200 $0 $15,000 $800 $550 $150 $62 $10 $2,595 $510 $1,665 $0 $0 TOTAL BUILDING SAFETY DIVISION $506,993 $378,360 $254,554 $234,687 The Height of Desert Living 153 Operating Budgets Code Compliance Division Service Delivery Plan: The Code Compliance Division is actively involved in maintaining an excellent quality of life by addressing community issues such as abandoned vehicles, property maintenance, improperly maintained pools, illegal signs, improper parking on private property, dumping or other destruction in Town-owned washes. The Code Compliance Division strives to address problems in a confidential, friendly and understanding way which allows for sufficient time to come into compliance voluntarily. Cost Effectiveness: Expenditures by Program Program Name Code Compliance TOTAL FY09 Actual $148,293 FY10 Actual $134,820 FY11 Budget $104,517 FY12 Proposed $125,852 $148,293 $134,820 $104,517 $125,852 Increases in the proposed FY12 budget are attributed to the reallocation of personnel from the Planning Division to the Code Compliance Division. Expenditures by Category Category FY09 Actual FY10 Actual Wages $107,768 $101,924 $71,781 $95,670 $3,394 $2,788 $1,295 $1,721 $29,523 $26,593 $18,644 $21,673 $70 $70 $70 $135 $198 $757 $720 $575 $90 $130 $616 $330 $4170 $1,886 $4,767 $1,408 $2,727 $250 $65 $265 Supplies $250 $275 $684 $580 Equipment $103 $146 $0 $0 $0 $0 $5,875 $3,495 $148,293 $134,820 $104,517 $125,852 Employment Taxes Benefits Dues & Memberships Education and Training Maintenance and Repair Utilities Contractual Services Internal Service TOTAL The Height of Desert Living FY11 Budget FY12 Proposed 154 Operating Budgets Use of Funds - Code Compliance Where does the money go? Use of Funds - Code Compliance Where does the money go? Education and Training 1% Utilities 1% Supplies 1% Internal Service 3% Benefits 17% Employment Taxes 1% Code Compliance 100% Wages 76% Total Expenditures = $125,852 Total Expenditures = $125,852 Activities/Outcomes: FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed NA 99% 99% 99% FY09 Actual NA FY10 Actual 2.0 FY11 Budget 1.0 FY11-12 Proposed 1.5 Number of code violation cases NA 1024 850 1000 Number of code violation cases reviewed in court proceedings (does not include barking dog cases) NA 1 3 2 FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed NA $131.66 $122.96 $126.08 Performance Measures Percentage of code violations brought into voluntary compliance prior to initiation of administrative or judicial action Quality Number of Code Enforcement Officers Productivity Average cost per code violation case The Height of Desert Living 155 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - CODE COMPLIANCE 2009 Actual Description 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES VEHICLE MAINT/REPAIR TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES PRINTING EXPENSE OFFICE SUPPLIES UNIFORMS POSTAGE & DELIVERY SMALL TOOLS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF - TELECOM CHARGES $107,276 $492 $0 $1,544 $0 $1,750 $100 $15,939 $1,232 $188 $0 $11,855 $310 $0 $70 $0 $198 $90 $1,330 $2,840 $2,727 $0 $51 $185 $14 $103 $0 $0 $0 $0 $99,568 $0 $2,356 $0 $1,455 $1,246 $87 $13,610 $1,146 $168 $436 $10,950 $283 $0 $70 $757 $0 $130 $599 $1,287 $250 $0 $91 $185 $0 $146 $0 $0 $0 $0 $71,781 $0 $0 $0 $1,041 $166 $88 $9,391 $710 $95 $337 $7,896 $215 $0 $70 $0 $720 $616 $1,767 $3,000 $0 $65 $450 $234 $0 $0 $77 $276 $5,522 $0 $95,670 $0 $0 $0 $1,387 $224 $110 $9,641 $657 $115 $446 $10,524 $290 $100 $35 $0 $575 $330 $408 $1,000 $0 $265 $450 $130 $0 $0 $58 $32 $2,929 $476 TOTAL CODE COMPLIANCE DIVISION $148,293 $134,820 $104,517 $125,852 The Height of Desert Living 156 Operating Budgets Engineering Division Service Delivery Plan: The Engineering Division is responsible for design, contract administration and construction oversight for capital projects. The Division is also responsible for the review of commercial and residential plans, utility plans, encroachment permits as well as the maintenance of Town-owned washes and six ADWR jurisdictional dams. Cost Effectiveness: Expenditures by Program FY09 Actual $269,174 FY10 Actual $137,731 FY11 Budget $49,843 FY12 Proposed $57,196 $0 $121,151 $90,730 $85,688 Engineering $760,604 $119,995 $103,778 $149,316 Open Space $63,335 $157,842 $101,993 $0 Stormwater Management $10,499 $92,208 $47,940 $208,991 $0 $119,888 $0 $0 $1,103,613 $748,815 $394,284 $501,191 Program Name Administration Capital Improvement Program Traffic Management TOTAL Increases in the proposed FY12 budget include the reallocation of personnel within the Development Services Department and increased wash maintenance. Expenditures by Category FY09 Actual $490,482 FY10 Actual $514,332 FY11 Budget $205,455 FY12 Proposed $229,601 Employment Taxes $13,789 $15,134 $6,608 $6,948 Benefits $98,357 $111,185 $59,473 $62,509 Dues & Memberships $4,203 $2,024 $2,256 $10,796 Education and Training $5,270 $1,145 $600 $2,250 $384,180 $26,778 $83,369 $152,112 Utilities $75,518 $59,026 $6,981 $3,970 Contractual Services $15,101 $1,560 $20,800 $20,950 $3,630 $4,365 $1,587 $2,152 $208 $35 $150 $450 $0 $0 $7,005 $9,453 $12,875 $13,232 $0 $0 $1,103,613 $748,815 $394,284 $501,191 Category Wages Maintenance and Repair Supplies Equipment Internal Service Transfers TOTAL The Height of Desert Living 157 Operating Budgets Use of Funds - Engineering Where does the money go? Use of Funds - Engineering Where does the money go? Administration 11% Stormwater Management 42% Supplies 5% Capital Improvement Program 17% Wages 28% Employment Taxes 1% Engineering 30% Contractual Services 60% Education and Training 1% Benefits 5% Total Expenditures = $501,191 Total Expenditures = $501,191 Activities/Outcomes: FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed NA NA 90% 95% NA 95% 97% 98% FY09 Actual 108 FY10 Actual 0 FY11 Budget 35 FY11-12 Proposed 75 Number of right-of-way and encroachment permits issued Number of easements released or acquired NA 338 242 300 NA NA 15 15 Number of Capital improvement (CIP) projects completed Total number of inspections (includes multiple inspection totals for residential, commercial & CIP projects) NA 8 3 5 NA NA NA NA FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed NA NA NA NA Performance Measures Percentage of reviews of final plats, site plans and commercial plans completed within established turnaround time Percentage of inspections completed within 24-hours of notice Quality Acres of Town-owned washes maintained Decreased wash maintenance in FY10 is due to budget constraints. Productivity Expenditure per inspection (includes multiple inspection totals for residential, commercial & CIP projects) Tracking of the total number of inspections and associated costs will begin in FY12. The Height of Desert Living 158 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES DIVISION - ENGINEERING GENERAL FUND 2009 Actual Description SALARIES-FULL TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES GROUNDS MAINT/REPAIR IRRIGATION REPAIR BACKFLOW TESTING & MAINTENANCE WASH MAINTENANCE DAM INSPECTION AND MAINT EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR OTHER MAINT/REPAIR ELECTRICITY EXPENSE REFUSE/RECYCLING TELECOMMUNICATIONS WATER/SEWER GAS & OIL PROFESSIONAL FEES ENGINEERING FEES PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES OFFICE SUPPLIES SAFETY SUPPLIES OPERATING SUPPLIES UNIFORMS POSTAGE & DELIVERY SMALL TOOLS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-MOTOR POOL CHARGES ISF - TELECOM CHARGES TRANSFER OUT TOTAL ENGINEERING DIVISION 2010 Actual 2011 Revised Budget 2012 Proposed $487,172 $3,310 $0 $6,858 $0 $6,629 $302 $56,582 $4,067 $624 $2,282 $33,491 $1,310 $0 $4,203 $1,084 $4,187 $382,638 $0 $0 $0 $0 $0 $1,542 $0 $0 $13,128 $7,664 $3,486 $45,004 $6,237 $10,243 $0 $1,079 $603 $3,176 $2,911 $0 $0 $685 $34 $208 $0 $0 $0 $0 $0 $459,645 $0 $54,687 $0 $6,879 $8,010 $246 $53,235 $3,906 $554 $1,814 $50,519 $1,157 $0 $2,024 $481 $664 $9,428 $123 $2,444 $0 $952 $371 $1,510 $0 $11,950 $10,207 $315 $1,880 $41,919 $4,705 $1,400 $0 $160 $0 $0 $1,264 $0 $2,533 $545 $22 $35 $0 $0 $0 $0 $0 $205,455 $0 $0 $0 $2,979 $3,455 $174 $33,109 $2,096 $218 $836 $22,599 $615 $0 $2,256 $0 $600 $0 $0 $0 $61,700 $20,570 $0 $549 $550 $0 $0 $0 $4,280 $0 $2,700 $200 $19,800 $800 $0 $0 $1,330 $50 $0 $207 $0 $150 $1,500 $336 $5,169 $0 $0 $229,601 $0 $0 $0 $3,329 $3,417 $202 $33,735 $1,664 $242 $916 $25,257 $695 $6,350 $4,446 $0 $2,250 $0 $0 $0 $130,200 $20,400 $0 $550 $962 $0 $0 $0 $1,870 $0 $2,100 $0 $20,000 $950 $0 $0 $1,601 $100 $0 $275 $176 $450 $1,170 $37 $2,825 $2,805 $2,616 $12,875 $13,232 $0 $0 $1,103,613 $748,815 $394,284 $501,191 The Height of Desert Living 159 Operating Budgets Facilities Division Service Delivery Plan: The Facilities Division is dedicated to maintaining a safe and clean environment in Town-owned buildings for citizens and employees to enjoy. The Facilities Division maintains Town Hall, Community Center, Library, Fire Stations No.1 and No. 2, Kiwanis Building and the Community Theatre. Cost Effectiveness: Expenditures by Location Location FY09 Actual FY10 Actual Town Hall $469,574 $194,593 $168,593 $164,004 $597 $115,079 $124,119 $121,970 $1,053 $94,794 $100,236 $123,783 Community Theater $0 $3,328 $9,640 $2,813 Kiwanis Building $0 $4,409 $9,915 $4,438 Physical Plant $0 $2,318 $70,200 $45,407 Fire Station #1 $0 $30,332 $25,645 $24,864 Fire Station #2 $16 $5,938 $17,916 $5,098 $304 $33,140 $0 $0 $471,544 $483,931 $526,642 $492,377 Community Center Library Other TOTAL FY11 Budget FY12 Proposed Expenditures by Category Category FY09 Actual FY10 Actual Wages $159,730 $144,246 $127,359 $130,572 Employment Taxes $12,183 $12,561 $9,005 $9,187 Benefits $14,692 $17,833 $33,847 $19,923 $165 $216 $0 $0 $73,017 $75,051 $140,008 $75,164 $161,103 $197,940 $193,053 $223,096 $610 $3,355 $4,500 $3,818 Supplies $2,715 $17,997 $16,470 $25,494 Equipment $1,590 $8,123 $1,495 $1,215 Damages/Vandalism $0 $88 $155 $0 Internal Service $0 $0 $0 $3,132 Education and Training Maintenance and Repair Utilities Contractual Services Transfers FY11 Budget FY12 Proposed $1,471 $1,471 $750 $776 Capital $44,267 $5,050 $0 $0 TOTAL $471,544 $483,931 $526,642 $492,377 The Height of Desert Living 160 Operating Budgets Use of Funds - Facilities Where does the money go? Kiwanis Building 1% Physical Plant Fire Station #1 5% 9% Use of Funds - Facilities Where does the money go? Fire Station #2 1% Community Theater 1% Contractual Services 1% Supplies 5% Internal Service 1% Wages 27% Town Hall 33% Library 25% Benefits 4% Utilities 45% Maintenance and Repair 15% Community Center 25% Total Expenditures = $492,377 Employment Taxes 2% Total Expenditures = $492,377 Activities/Outcomes: Performance Measures Percentage of maintenance requests resolved within 24 hours Percentage of maintenance requests resolved within 48 hours Percentage of trade related work orders completed inhouse versus contracts FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed 95% 95% 80% 79% 98% 96% 94% 92% 90% 85% 75% 70% Decrease in percentages due to Staff reductions, buildings aging and more maintenance/repairs required. Square footage of buildings maintained by staff FY09 Actual 85,957 FY10 Actual 117,387* FY11 Budget 117,387* FY11-12 Proposed 117,387* Square footage of buildings cleaned by staff 56,332 23,500** 23,500** 23,500** 1,960 1,157 1,201 1,625 2.0 1.25 1.25 1.25 Community Center Custodial Staff 0.50 0.10 0.10 0.10 Library / Museum Custodial Staff 0.50 0.40 0.40 0.40 1.0 0.75 0.75 0.75 Quality Number of annual maintenance requests Number of Custodial Staff Town Hall Custodial Staff *Building square footage maintained increased due to Facilities assuming maintenance of the Community Center building in FY10. ** Building square footage cleaned by Staff decreased due to reductions in staff. Productivity FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Civic Center utility costs per square foot (water, sewer, electric) $0.57 $0.47 $0.49 $0.47 Civic Center utility costs include parking lot lighting and landscape irrigation. The Height of Desert Living 161 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - FACILITIES MAINTENANCE 2009 Actual Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE TRAINING/CONT ED BUILDING MAIN/REPAIR HVAC REPAIR PLUMBING REPAIR ELECTRICAL REPAIR/MAINT FIRE PROTECTION SYSTEMS GROUNDS MAINT/REPAIR IRRIGATION REPAIR BACKFLOW TESTING & MAINTENANCE EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR OTHER MAINT/REPAIR ART MAINT/REPAIR/INSTALL PARKING LOT REPAIR SIDEWALK/PATHWAY REPAIR SIGN REPAIR & REPLACEMENT PAINTING LIGHTING REPAIR ELECTRICITY EXPENSE REFUSE/RECYCLING TELECOMMUNICATIONS WATER/SEWER GAS & OIL PROFESSIONAL FEES PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES SAFETY SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES 2010 Actual $158,267 $0 $1,463 $0 $5,923 $0 $5,999 $260 $2,422 $1,027 $114 $395 $10,495 $238 $165 $71,071 $0 $0 $0 $0 $46 $0 $0 $1,688 $20 $0 $193 $0 $0 $0 $0 $0 $0 $141,635 $0 $1,914 $16,783 $771 $0 $324 $286 $0 $641 $705 $277 $0 $0 The Height of Desert Living $90,215 $51,017 $756 $2,258 $3,019 $2,003 $7,387 $152 $6,159 $1,078 $154 $347 $9,831 $264 $216 $18,454 $26,614 $4,123 $2,180 $4,248 $131 $5 $259 $5,686 $200 $0 $6,593 $95 $5 $15 $1,885 $403 $4,154 $168,421 $5,916 $1,027 $21,655 $921 $2,997 $41 $0 $316 $182 $13,046 $889 $722 $2,191 2011 Revised Budget $97,359 $30,000 $0 $0 $3,077 $1,082 $4,642 $205 $22,203 $907 $136 $423 $9,908 $270 $0 $16,419 $75,253 $7,065 $3,730 $6,819 $155 $0 $500 $8,220 $1,000 $1,000 $7,656 $0 $891 $0 $125 $6,385 $4,790 $162,600 $4,005 $1,933 $23,515 $1,000 $4,435 $65 $0 $0 $150 $12,690 $730 $0 $1,800 2012 Proposed $92,904 $37,668 $0 $0 $2,881 $1,347 $4,750 $209 $8,098 $770 $136 $434 $10,204 $281 $0 $10,623 $29,782 $8,765 $2,360 $6,955 $1,195 $0 $465 $4,625 $700 $1,239 $3,575 $0 $0 $0 $0 $45 $4,835 $184,055 $6,150 $1,741 $29,900 $1,250 $3,688 $130 $0 $0 $150 $22,260 $670 $0 $1,800 162 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - FACILITIES MAINTENANCE 2009 Actual Description PROGRAM MATERIALS UNIFORMS POSTAGE & DELIVERY SMALL TOOLS FURNITURE/APPLIANCES DAMAGES/VANDALISM ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF - TELECOM CHARGES TRANSFER OUT FURNITURE/EQUIPMENT BUILDING IMPROVEMENTS TOTAL FACILITIES MAINTENANCE DIVISION 2010 Actual 2011 Revised Budget 2012 Proposed $0 $1,092 $0 $1,590 $0 $0 $0 $0 $0 $1,471 $0 $44,267 $258 $703 $6 $7,157 $967 $89 $0 $0 $0 $1,471 $5,050 $0 $0 $1,100 $0 $1,495 $0 $155 $0 $0 $0 $750 $0 $0 $0 $614 $0 $1,215 $0 $0 $26 $15 $3,117 $750 $0 $0 $471,544 $483,931 $526,642 $492,377 The Height of Desert Living 163 Operating Budgets Mapping & Graphics Division Service Delivery Plan: The Mapping and Graphics Division is dedicated to providing excellent customer service in a professional and timely manner. The Division is responsible for providing internal and external customers with maps, geographic information and research. Cost Effectiveness: Expenditures by Program Program Name Mapping & Graphics TOTAL FY09 Actual $154,580 FY10 Actual $105,242 FY11 Budget $76,516 FY12 Proposed $74,355 $154,580 $105,242 $76,516 $74,355 Expenditures by Category Category FY09 Actual Wages $109,105 $78,369 $52,491 $46,330 $1,844 $1,348 $940 $828 $31,350 $21,509 $11,606 $14,390 $0 $0 $0 $150 Education and Training $668 $290 $360 $0 Maintenance and Repair $479 $225 $995 $995 $0 $0 $476 $0 $10,697 $0 $5,065 $6,600 $429 $3,501 $4,500 $4,500 Equipment $8 $0 $0 $0 Internal Service $0 $0 $83 $562 $154,580 $105,242 $76,516 $74,355 Employment Taxes Benefits Dues & Memberships Utilities Contractual Services Supplies TOTAL FY10 Actual The Height of Desert Living FY11 Budget FY12 Proposed 164 Operating Budgets Use of Funds - Mapping & Graphics Where does the money go? Use of Funds - Mapping & Graphics Where does the money go? Contractual Services 9% Maintenance and Repair 1% Mapping & Graphics 100% Supplies 6% Internal Service 1% Benefits 20% Wages 62% Employment Taxes 1% Total Expenditures = $74,355 Total Expenditures = $74,355 Activities/Outcomes: Performance Measures eFountain Work Order survey satisfaction rating Quality Number of internal customer requests processed Number of aerial site plans completed Number of external customer requests processed GIS database maintenance in hours FY09 Actual NA FY10 Actual 95% FY11 Budget 94% FY11-12 Proposed 95% FY09 Actual NA NA NA NA FY10 Actual 35 75 75 180 FY11 Budget 73 94 78 86 FY11-12 Proposed 75 100 75 100 The Height of Desert Living 165 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - MAPPING & GRAPHICS 2009 Actual Description 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR TELECOMMUNICATIONS PROFESSIONAL FEES PRINTING EXPENSE OFFICE SUPPLIES SMALL TOOLS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-MOTOR POOL CHARGES ISF - TELECOM CHARGES $109,105 $0 $1,490 $0 $265 $90 $17,430 $1,430 $194 $0 $12,002 $294 $0 $668 $479 $0 $9,842 $855 $429 $8 $0 $0 $0 $0 $72,266 $6,103 $0 $1,097 $217 $34 $11,945 $999 $112 $319 $7,948 $186 $0 $290 $225 $0 $0 $0 $3,501 $0 $0 $0 $0 $0 $52,491 $0 $0 $761 $122 $57 $4,959 $408 $61 $247 $5,774 $157 $0 $360 $995 $476 $5,000 $65 $4,500 $0 $23 $10 $50 $0 $46,330 $0 $0 $672 $109 $47 $8,387 $476 $71 $218 $5,096 $142 $150 $0 $995 $0 $6,600 $0 $4,500 $0 $35 $0 $51 $476 TOTAL MAPPING & GRAPHICS DIVISION $154,580 $105,242 $76,516 $74,355 The Height of Desert Living 166 Operating Budgets Planning Division Service Delivery Plan: The Planning and Zoning Division is dedicated to enhancing the quality of life in Fountain Hills through innovative, proven planning techniques, and providing excellent customer service in a professional and timely manner. The Division implements land-use planning related goals, policies and programs as approved by the Town Council. The Department processes applications for zoning interpretations and verifications, preliminary and final subdivision plats, variances from the requirements of the Zoning Ordinance, Temporary Use Permits, Special Use Permits, Concept Plans (site plans), signs and amendments to the General Plan and Area Specific Plans. We also process amendments to the Town’s regulations; the Zoning Ordinance, Subdivision Ordinance and Town Code. Environmental Planning provides regulatory compliance oversight to Fountain Hills operations and facilities. These programs include, but are not limited to, Storm Water and Air Quality programs. Environmental Planning is also responsible for coordinating recycling programs, energy efficiency activities to and help promote and implement sustainable activities within the Town. This Division also maintains regulatory compliance permits for the Town. Cost Effectiveness: Expenditures by Program Program Name FY09 Actual Administration $112,198 $0 $0 $0 Current Planning $252,191 $162,869 $132,992 $99,206 $7,966 $78,132 $56,736 $44,719 $0 $69,308 $43,517 $28,104 $372,355 $310,309 $233,245 $172,029 Environmental Service Long Range Planning TOTAL FY10 Actual Environmental Service 26% Administration 0% FY12 Proposed Use of Funds - Planning Where does the money go? Use of Funds - Planning Where does the money go? Long Range Planning 16% FY11 Budget Education and Training 2% Dues & Contractual Supplies Services 2% 3% Internal Service 2% Memberships 4% Benefits 17% Current Planning 58% Wages 69% Employment Taxes 1% Total Expenditures = $172,029 The Height of Desert Living Total Expenditures = $172,029 167 Operating Budgets Expenditures by Category FY09 Actual $255,088 FY10 Actual $232,060 FY11 Budget $167,148 FY12 Proposed $119,096 $5,267 $6,593 $3,967 $2,121 $50,560 $45.551 $44,720 $29,345 Dues & Memberships $3,284 $6,118 $5,520 $6,180 Education and Training $2,247 $476 $3,180 $2,780 $307 $255 $485 $648 $80 $13,033 $2,634 $408 $45,651 $2,441 $1,180 $4,180 $2,686 $1,346 $3,000 $3,000 Equipment $0 $34 $100 $100 Internal Service $0 $0 $1,311 $4,171 $7,185 $2,402 $0 $0 $372,355 $310,309 $233,245 $172,029 Category Wages Employment Taxes Benefits Maintenance and Repair Utilities Contractual Services Supplies Transfers TOTAL Decreases in the proposed FY12 budget are attributed to the reallocation of personnel within the Planning Division to the Code Compliance Division. Activities/Outcomes: Performance Measures FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Percentage of first reviews of plans completed within the established department turn-around time 100% 100% 100% 100% Quality FY09 Actual 14 FY10 Actual 10 FY11 Budget 8 FY11-12 Proposed 9 4 5 9 5 24 20 7 18 0 6 1 6 Number of temporary use permits completed Number of ordinances/code changes processed Number of zoning cases Number of subdivision cases Number of concept plan reviews 45 5 1 4 Number of A-frame sign permits NA 37 43 50 Number of paper shredding events held 4 4 2 2* Number of recycling events held 2 1 1 1 *Funding for paper shredding events was eliminated after FY10; paper shredding events held after FY10 will be based on the availability of sponsorships. The Town holds an annual electronics recycling event and in FY09 a household hazardous waste recycling event was held through a grant from the Arizona Department of Environmental Quality. The Height of Desert Living 168 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description DIVISION - PLANNING 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR SIGN REPAIR & REPLACEMENT PAINTING REFUSE/RECYCLING TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES CONSTITUENT COMMUNICATION COMMUNITY SERVICE CONTRACTS OFFICE SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS POSTAGE & DELIVERY SMALL TOOLS PERIPHERALS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-MOTOR POOL CHARGES ISF - TELECOM CHARGES TRANSFER OUT VEHICLES $255,088 $0 $0 $0 $4,489 $0 $582 $197 $25,067 $1,752 $300 $2,053 $20,681 $709 $339 $2,945 $300 $1,947 $0 $308 $0 $0 $0 $0 $48 $31 $43,767 $36 $1,069 $0 $433 $346 $1,733 $0 $0 $173 $780 $0 $0 $0 $0 $0 $0 $7,185 $0 $208,051 $15,490 $0 $8,519 $960 $3,282 $2,213 $136 $19,903 $1,403 $221 $857 $22,861 $307 $2,935 $3,183 $154 $322 $0 $0 $0 $36 $219 $12,770 $264 $0 $0 $964 $278 $1,200 $0 $0 $1,242 $46 $23 $0 $35 $0 $33 $0 $0 $0 $0 $2,402 $0 $167,148 $0 $0 $0 $0 $3,409 $387 $171 $23,264 $1,600 $183 $785 $18,386 $502 $2,100 $3,420 $0 $3,180 $323 $0 $162 $0 $0 $0 $2,634 $0 $0 $680 $500 $0 $0 $0 $2,150 $200 $650 $0 $0 $100 $0 $814 $247 $250 $0 $0 $0 $119,096 $0 $0 $0 $0 $1,727 $280 $114 $14,483 $721 $123 $556 $13,101 $361 $3,350 $2,830 $0 $2,780 $486 $0 $162 $0 $0 $0 $408 $0 $0 $1,680 $2,500 $0 $0 $0 $2,150 $300 $550 $0 $0 $100 $0 $1,070 $219 $504 $2,378 $0 $0 TOTAL PLANNING DIVISION $372,355 $310,309 $233,245 $172,029 The Height of Desert Living 169 Operating Budgets Community Services The Height of Desert Living 170 Operating Budgets COMMUNITY SERVICES Mission Statement The mission of the Fountain Hills Community Services Department is to provide exceptional customer service to enhance the quality of life by providing and maintaining safe, available, and accessible parks and facilities, recreation programs, events, and services that will meet the intellectual, social, cultural, and leisure needs of all residents. Department Overview Management and operations of Parks, Recreation, Community Center, Senior Services, McDowell Mountain Preserve, Desert Botanical Garden, a growing public trails system, and public art. Cost Effectiveness: Expenditures by Division FY09 Actual $650,743 FY10 Actual $561,247 FY11 Budget $521,543 FY12 Proposed $471,595 Parks $969,904 $924,713 $1,004,997 $1,053,846 Community Center Operations $830,743 $683,388 $589,860 $425,185 Senior Activity Center $191,924 $234,081 $232,280 $239,322 $2,643,314 $2,403,429 $2,348,680 $2,189,948 Division Name Recreation TOTAL Use of Funds - Community Services Where does the money go? Community Center Operations 19% Senior Activity Center 11% Recreation 22% Parks 48% Total Expenditures = $2,189,948 The Height of Desert Living 171 Operating Budgets Expenditures by Program FY09 Actual $2,469,040 FY10 Actual $998,741 FY11 Budget $821,288 FY12 Proposed $574,250 $0 $166,952 $214,248 $218,153 $230 $38,541 $28,621 $52,514 $0 $78,593 $113,527 $115,694 $76,345 $113,272 $102,083 $123,197 Event Planning $0 $70,685 $51,235 $49,261 Facility Rental $0 $13,100 $0 $0 Field Prep/Maint $0 $138,506 $168,030 $184,980 Fountain $0 $219,283 $190,102 $200,724 $51,599 $87,939 $100,533 $103,657 Landscape Maintenance $0 $187,280 $197,742 $233,356 Community Center Marketing $0 $19,851 $0 $0 Open Space $0 $2,428 $46,899 $34,057 Recreational Trips $4,055 $29,970 $0 $0 Senior Memberships $1,310 $16,414 $73,849 $59,455 Senior Programs $1,869 $11,471 $0 $0 Social/Community Serv $0 $15,769 $71,595 $76,969 Special Events $0 $0 $13,904 $26,897 $7,828 $54,741 $40,621 $35,198 $26,827 $86,053 $72,017 $65,317 $4,211 $53,840 $42,386 $36,269 $2,643,314 $2,403,429 $2,348,680 $2,189,948 Program Name Administration Amenities Boards & Commissions Building Maintenance Community Events Home Delivered Meals Special Interest Programs Sports Activities Youth & Teen Programs TOTAL Use of Funds - Community Services Where does the money go? Social/ Special Events Community Serv 1% 4% Senior Memberships 3% Special Interest Sports Activities Programs 3% 2% Youth & Teen Programs 2% Administration 26% Landscape Maintenance 11% Home Delivered Meals 5% Amenities 10% Fountain 9% Field Prep/Maint 8% Event Planning 2% Boards & Commissions Building 2% Community Maintenance Events 5% 6% Total Expenditures = $2,189,948 The Height of Desert Living 172 Operating Budgets Expenditures by Category FY09 Actual $1,019,788 FY10 Actual $985,677 FY11 Budget $882,507 FY12 Proposed $872,796 $47,282 $43,272 $43,476 $42,659 $188,479 $203,066 $196,716 $188,860 Dues & Memberships $3,121 $4,663 $3,576 $7,443 Education and Training $3,850 $4,058 $4,450 $4,500 Maintenance and Repair $344,775 $92,585 $102,033 $137,029 Utilities $317,336 $262,561 $294,432 $281,389 Contractual Services $151,523 $253,766 $250,608 $258,953 Supplies $104,559 $100,280 $139,936 $156,616 $4,223 $6,310 $8,210 $6,800 ($2,610) $2,131 $2,400 $2,400 $0 $0 $23,736 $37,003 $411,953 $414,517 $396,600 $193,500 Capital $49,033 $31,541 $0 $0 TOTAL $2,643,314 $2,403,429 $2,348,680 $2,189,948 Category Wages Employment Taxes Benefits Equipment Damages/Vandalism Internal Service Transfers Each employee’s time was evaluated and adjusted by program; therefore, causing changes in salaries, employment taxes, and benefits between divisions. Use of Funds - Community Services Where does the money go? Internal Service 2% Transfers 9% Supplies 7% Wages 40% Contractual Services 12% Utilities 13% Benefits 9% Employment Maintenance and Taxes Repair 2% 6% Total Expenditures = $2,189,948 The Height of Desert Living 173 Operating Budgets FY2010-11 Department Accomplishments Initiative Strategic Value Received designation as a Playful City USA from Kaboom!, a national recognition for communities dedicated to play. Recreational Opportunities and Amenities Implemented teen programming at the Community Center. Recreational Opportunities and Amenities Continued "Greening of Downtown" at Fountain Park with trees, a wildflower garden, demonstration area, and donor column. Civic Responsibility Celebrated 20 years of the Turkey Trot 5K Run and Fitness Walk with expanded event and increased sponsorships. Recreational Opportunities and Amenities Updated special event application, review and fees to streamline the process for applicants and staff. Civility Completed initial signage package in the Fountain Hills McDowell Mountain Preserve. Recreational Opportunities and Amenities Partnered with Fountain Hills/Fort McDowell Visitors Bureau Economic Vitality to expand wedding destination marketing. Provided over 10,000 meals to approximately 100 Home Delivered Meals clients. Public Safety, Health and Welfare Fingerprinted 260 HDM volunteers as required by new state Public Safety, Health and Welfare law. Partnered with various travel companies to provide trip options to Senior Activity Center members. Recreational Opportunities and Amenities Hosted 30 special educational and health related seminars for Senior Activity Center members and the community. Public Safety, Health and Welfare The Height of Desert Living 174 Operating Budgets FY2011-12 Objectives Initiative Strategic Value Estimated Cost/Funding Source Continue dialogue with representatives of the Maricopa Community College to bring a satellite facility to the Town. Education, Learning and Culture $0 Continue to work with special event sponsors to host events and with the Public Art Committee to expand the collection on display. Education, Learning and Culture $0 Support through either funding or staff assisted events that help build community and develop friendships. Civility $5,000 General Fund Develop and implement a comprehensive Urban Trail Plan, including the installation of signage. Recreational Opportunities and Amenities $10,000 General Fund Support locally the State’s Centennial effort by encouraging events locally that promote the Centennial. Civility $10,000 General Fund Continue to work with the Special Event Committee to streamline the special event application process. Civility $0 Provide exceptional customer service including quality programs and events, and easy registration and facility rentals. Recreational Opportunities and Amenities $0 Continue to expand community events through partnerships and other resources. Civility $0 The Height of Desert Living 175 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES COMMUNITY SERVICES GENERAL FUND 2009 Actual Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR HVAC REPAIR PLUMBING REPAIR ELECTRICAL REPAIR/MAINT GROUNDS MAINT/REPAIR IRRIGATION REPAIR BACKFLOW TESTING & MAINTENANCE EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR OTHER MAINT/REPAIR ART MAINT/REPAIR/INSTALL PARKING LOT REPAIR STRIPING SIDEWALK/PATHWAY REPAIR SIGN REPAIR & REPLACEMENT PAINTING LIGHTING REPAIR ELECTRICITY EXPENSE REFUSE/RECYCLING TELECOMMUNICATIONS WATER/SEWER GAS & OIL PROFESSIONAL FEES INSTRUCTOR FEES RENTALS & LEASES PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES $1,013,477 $0 $6,311 $0 $30,349 $0 $14,829 $2,103 $94,601 $8,007 $1,171 $3,476 $78,996 $2,229 $577 $2,544 $1,534 $2,316 $52,765 $0 $0 $0 $263,263 $0 $0 $14,550 $7,105 $1,485 $159 $0 $0 $0 $0 $0 $5,450 $0 $238,876 $1,121 $13,249 $50,606 $13,486 $23,095 $10,254 $13,213 $1,049 $11,320 $20,802 2010 Actual $807,945 $159,292 $2,475 $15,966 $12,270 $13,999 $15,723 $1,280 $102,085 $8,892 $1,208 $3,351 $85,190 $2,342 $2,065 $2,598 $1,435 $2,623 $5,508 $0 $1,479 $1,844 $18,492 $10,879 $268 $13,254 $10,708 $2,034 $5,270 $31 $0 $1,193 $1,230 $1,955 $2,404 $15,037 $200,211 $5,558 $7,792 $36,642 $12,358 $30,297 $27,305 $20,449 $878 $1,373 $144,928 The Height of Desert Living 2011 Revised Budget $746,174 $136,333 $0 $0 $9,361 $16,097 $16,359 $1,659 $106,364 $7,497 $1,003 $3,277 $76,487 $2,088 $1,245 $2,331 $0 $4,450 $1,600 $950 $3,800 $4,600 $3,000 $5,550 $0 $23,450 $13,755 $2,830 $25,185 $0 $2,000 $2,275 $400 $600 $688 $11,350 $203,176 $6,140 $29,574 $39,572 $15,970 $16,315 $26,504 $18,495 $2,710 $460 $93,549 2012 Proposed $670,980 $201,816 $0 $0 $15,437 $9,726 $15,843 $1,653 $102,144 $6,582 $985 $3,311 $73,793 $2,045 $1,205 $6,238 $440 $4,060 $900 $950 $3,600 $6,900 $14,450 $7,400 $1,000 $30,575 $12,404 $1,700 $15,300 $0 $0 $1,400 $400 $200 $0 $39,850 $211,236 $7,780 $8,682 $41,780 $11,911 $14,815 $20,066 $19,573 $2,970 $2,136 $104,219 176 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES COMMUNITY SERVICES GENERAL FUND 2009 Actual Description CONSTITUENT COMMUNICATION BANK/MERC ACCT FEES COMMUNITY SERVICE CONTRACTS LANDSCAPE CONTRACTS OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES SAFETY SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS POSTAGE & DELIVERY MISCELLANEOUS EXPENSE SMALL TOOLS DAMAGES/VANDALISM ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF - TELECOM CHARGES TRANSFER OUT VEHICLES FURNITURE/EQUIPMENT BUILDING IMPROVEMENTS PARK IMPROVEMENTS OTHER CAPITAL OUTLAY TOTAL COMMUNITY SERVICES 2010 Actual 2011 Revised Budget 2012 Proposed $23,463 $6,606 $41,721 $0 $9,871 $4 $182 $2,757 $4,931 $80,552 $6,210 $52 $0 $4,223 $(2,610) $0 $0 $0 $0 $411,953 $0 $0 $38,116 $10,917 $0 $22,754 $5,783 $0 $0 $5,547 $14,388 $2,044 $43,697 $851 $28,528 $5,154 $28 $43 $6,310 $2,131 $0 $0 $0 $0 $414,517 $0 $0 $0 $0 $31,541 $19,950 $5,270 $0 $67,355 $12,250 $12,024 $1,260 $69,910 $1,720 $31,859 $6,296 $4,617 $0 $8,210 $2,400 $10,270 $2,424 $11,042 $0 $396,600 $0 $0 $0 $0 $0 $3,100 $5,694 $0 $86,380 $10,350 $11,204 $1,000 $72,605 $1,770 $54,012 $3,775 $1,900 $0 $6,800 $2,400 $3,865 $661 $13,044 $19,434 $193,500 $0 $0 $0 $0 $0 $2,643,314 $2,403,429 $2,348,680 $2,189,948 The Height of Desert Living 177 Operating Budgets Community Center Division Service Delivery Plan: The Community Center strives to enhance the quality of life of Fountain Hills’ residents by providing and maintaining a safe, available, and accessible facility that will meet the needs of all residents. Cost Effectiveness: Expenditures by Program FY09 Actual $830,743 FY10 Actual $504,581 FY11 Budget $425,098 FY12 Proposed $250,252 Boards & Commissions $0 $16,429 $0 $9,978 Building Maintenance $0 $78,593 $113,527 $115,694 Event Planning $0 $70,685 $41,485 $49,261 Facility Rental $0 $13,100 $0 $0 $830,743 $683,388 $589,860 $425,185 Program Name Administration TOTAL Use of Funds - Community Center Where does the money go? Use of Funds - Community Center Where does the money go? Event Planning 12% Wages 39% Transfers 46% Building Maintenance 27% Administration 59% Benefits 7% Boards & Commissions 2% Internal Service 2% Total Expenditures = $425,185 The Height of Desert Living Supplies 1% Contractual Services 2% Employment Taxes 2% Total Expenditures = $425,185 178 Operating Budgets Expenditures by Category FY09 Actual $252,141 FY10 Actual $228,748 FY11 Budget $142,584 FY12 Proposed $167,498 Employment Taxes $10,028 $8,933 $8,802 $9,554 Benefits $51,746 $49,760 $25,110 $31,060 $340 $314 $113 $188 $74 $0 $0 $0 $9,828 $2,049 $4,423 $1,600 Utilities $59,824 $1,079 $9,533 $816 Contractual Services $14,179 $3,652 $4,665 $6,555 $7,467 $1,795 $3,950 $4,650 Equipment $0 $58 $2,500 $1,550 Internal Service $0 $0 $1,180 $8,214 $387,000 $387,000 $387,000 $193,500 Capital $38,116 $0 $0 $0 TOTAL $830,743 $683,388 $589,860 $425,185 Category Wages Dues & Memberships Education and Training Maintenance and Repair Supplies Transfers The decrease in Transfers is attributed to the restructuring of the debt on the facility. Activities/Outcomes: Performance Measures: FY09 Actual FY10 Actual FY11 Budget FY12 Proposed N/A N/A N/A 95% N/A N/A N/A 75% 3,644 3,396 3,315 3,300 83,309 74,517 68,492 68,000 N/A 866 900 900 $23.68 $19.17 $14.90 OUTCOMES To attain a high overall satisfaction rating (good or better) with the quality of service on rental evaluations. To achieve a high return rate on rental surveys. OUTPUTS Number of bookins Number of patrons served Number of hours worked by volunteer staff in support of facility operations EFFICIENCY Net operating costs of facility per capita. N/A The Height of Desert Living 179 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - COMMUNITY CENTER OPERATIONS 2009 Actual Description 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR EQUIPMENT MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR OTHER MAINT/REPAIR SIGN REPAIR & REPLACEMENT ELECTRICITY EXPENSE TELECOMMUNICATIONS WATER/SEWER PROFESSIONAL FEES PRINTING EXPENSE ADVERTISING/SIGNAGE BANK/MERC ACCT FEES OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES SAFETY SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS SMALL TOOLS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF - TELECOM CHARGES TRANSFER OUT BUILDING IMPROVEMENTS $252,009 $0 $132 $0 $7,846 $0 $1,758 $423 $32,650 $2,304 $355 $923 $14,987 $528 $302 $38 $0 $74 $8,177 $166 $1,485 $0 $0 $45,569 $3,131 $11,123 $544 $0 $10,633 $3,003 $2,111 $0 $182 $0 $4,309 $0 $864 $0 $0 $0 $0 $387,000 $38,116 $178,385 $42,233 $50 $8,079 $3,959 $3,235 $1,379 $359 $28,535 $2,156 $299 $680 $17,611 $479 $314 $0 $0 $0 $0 $0 $2,034 $15 $0 $0 $1,079 $0 $0 $0 $1,023 $2,629 $1,141 $181 $0 $0 $460 $13 $0 $58 $0 $0 $0 $387,000 $0 $122,584 $20,000 $0 $0 $2,482 $3,709 $2,186 $425 $14,952 $1,060 $143 $357 $8,370 $228 $0 $113 $0 $0 $0 $1,500 $2,423 $0 $500 $0 $9,533 $0 $565 $1,760 $150 $2,190 $1,500 $0 $0 $1,000 $500 $500 $450 $2,500 $180 $1,000 $0 $387,000 $0 $97,531 $69,967 $0 $0 $5,353 $1,415 $2,320 $466 $18,567 $860 $154 $455 $10,728 $296 $0 $188 $0 $0 $0 $0 $1,600 $0 $0 $0 $816 $0 $565 $1,760 $1,650 $2,580 $1,500 $0 $0 $1,000 $500 $1,000 $650 $1,550 $118 $27 $8,069 $193,500 $0 TOTAL COMMUNITY CENTER OPERATIONS DI $830,743 $683,388 $589,860 $425,185 The Height of Desert Living 180 Operating Budgets Parks Division Service Delivery Plan: The Parks Division staff is dedicated to providing safe, clean and green parks that will meet the intellectual, social cultural, and leisure needs of all park patrons. The Town’s park system has been developed to enhance the quality of life of Fountain Hills’ residents with hiking trails and park facilities for Youth and Adult Sports Programs; Youth and Teen Programs, Special Events, and Facility Rentals. Each year our qualified staff works to meet these goals through efficient park maintenance and operations methods. Cost Effectiveness: Expenditures by Location Location Name Fountain Park FY09 Actual $365,855 FY10 Actual $383,621 FY11 Budget $384,443 FY12 Proposed $408,722 Golden Eagle Park $402,204 $319,483 $339,527 $378,014 Four Peaks Park $144,715 $120,274 $124,503 $126,950 $57,130 $98,907 $109,625 $106,103 $0 $2,428 $46,899 $34,057 $969,904 $924,713 $1,004,997 $1,053,846 Desert Vista Park Trails TOTAL Expenditures by Program FY09 Actual $969,904 FY10 Actual $210,265 FY11 Budget $187,976 FY12 Proposed $182,576 Park Amenities $0 $166,952 $214,248 $218,153 Field Preparation/Maintenance $0 $138,506 $168,030 $184,980 Fountain $0 $219,283 $190,102 $200,724 Landscape Maintenance $0 $187,280 $197,742 $233,356 Open Space $0 $2,428 $46,899 $44,057 $969,904 $924,713 $1,004,997 $1,053,846 Program Name Parks Administration TOTAL Uses of Funds - Parks Where the Money Goes Desert Vista Park 10% Four Peaks Park 12% Uses of Funds - Parks Where the Money Goes Trails 3% Open Space 3% Fountain Park 39% Landscape Maintenance 22% Administration 17% Amenities 21% Fountain 19% Golden Eagle Park 36% Field Prep/Maint 18% Total Parks = $1,053,846 Total Parks = $1,053,846 The Height of Desert Living 181 Operating Budgets Expenditures by Category FY09 Actual $254,437 FY10 Actual $289,357 FY11 Budget $318,664 FY12 Proposed $313,386 Employment Taxes $11,893 $13,525 $13,844 $13,719 Benefits $66,253 $77,433 $99,073 $91,875 Dues & Memberships $1,219 $2,145 $2,010 $2,200 Education and Training $1,335 $956 $800 $1,190 Maintenance and Repair $333,672 $85,478 $96,388 $135,329 Utilities $249,416 $256,813 $273,455 $276,120 $16,814 $88,407 $84,285 $102,610 Supplies $5,367 $56,039 $85,926 $91,916 Equipment $4,223 $5,823 $5,210 $5,250 ($2,610) $2,131 $2,400 $2,400 $0 $0 $14,342 $17,851 Transfers $16,968 $15,065 $8,600 $0 Capital $10,917 $31,541 $0 $0 TOTAL $969,904 $924,713 $1,004,997 $1,053,846 Category Wages Contractual Services Damages/Vandalism Internal Service Uses of Funds - Parks Where the Money Goes Supplies 9% Internal Service 2% Wages 30% Contractual Services 10% Employment Taxes 1% Utilities 26% Maintenance & Repair 13% Benefits 9% Total Parks = $1,053,846 The Height of Desert Living 182 Operating Budgets Activities/Outcomes: Performance Measures: To maintain a high overall satisfaction rating (good or better) with the appearance and availability of the Town Parks and recreation facilities. Keep track of the number of bookings, rentals, special events and revenue generated from increased activity in the Towns’ park system. Quality: To keep the Parks Division operating cost and trail maintenance as efficient as possible with the current staff and equipment. Also to continue to provide the level of service to meet the expectations of park patrons without major increases in the Parks Division Budget. Productivity: Provide the public with safe, clean amenities to increase rentals at each town park. Also provide clean and safe environment for special events held annually in the parks. Outcomes: Restrooms serviced and cleaned FY09 Actual 365/days FY10 Actual 365/days FY11 Estimate 365/days FY12 Target 365/days Ramadas serviced and available 365/days 365/days 365/days 365/days Towns Signature Fountain operational 365/days 365/days 365/days 365/days 11 months 11 months 11 months 11 months Park Facilities and Amenities available for Special Events * closed 1 month for overseeding/maintenance Outputs: FY09 Actual FY10 Actual FY11 Estimate FY12 Target Park bookings N/A 861 2,437 2,500 Park rentals/ revenue N/A Park hosted special events N/A 217/ $5,660 10 313/ $17,081 10 350/ $18,000 10 Four Peaks Park Golden Eagle Park The Height of Desert Living 183 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES DIVISION - PARKS GENERAL FUND 2009 Actual Description SALARIES-FULL TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR HVAC REPAIR PLUMBING REPAIR ELECTRICAL REPAIR/MAINT GROUNDS MAINT/REPAIR IRRIGATION REPAIR BACKFLOW TESTING & MAINTENANCE EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OTHER MAINT/REPAIR ART MAINT/REPAIR/INSTALL PARKING LOT REPAIR STRIPING SIDEWALK/PATHWAY REPAIR SIGN REPAIR & REPLACEMENT PAINTING LIGHTING REPAIR ELECTRICITY EXPENSE REFUSE/RECYCLING TELECOMMUNICATIONS WATER/SEWER GAS & OIL PROFESSIONAL FEES RENTALS & LEASES PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES LANDSCAPE CONTRACTS OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES 2010 Actual $253,734 $703 $0 $3,599 $0 $8,048 $246 $33,960 $2,488 $439 $1,026 $27,621 $718 $275 $944 $1,320 $15 $44,588 $0 $0 $0 $263,263 $0 $0 $13,800 $6,413 $159 $0 $0 $0 $0 $0 $5,450 $0 $193,306 $0 $4,730 $39,483 $11,897 $14,883 $1,849 $81 $0 $0 $0 $0 $4 The Height of Desert Living $288,056 $37 $1,264 $5 $4,079 $9,150 $291 $39,977 $3,143 $491 $1,265 $31,672 $885 $1,215 $930 $520 $436 $5,508 $0 $1,479 $1,844 $18,492 $10,879 $268 $13,235 $9,620 $2,331 $31 $0 $1,193 $1,230 $1,928 $2,404 $15,037 $200,211 $5,558 $3,905 $36,642 $10,497 $14,704 $543 $0 $145 $73,015 $0 $52 $14,207 2011 Revised Budget $318,664 $0 $0 $479 $4,141 $8,781 $443 $57,301 $3,783 $471 $1,506 $35,055 $957 $1,245 $765 $0 $800 $1,600 $950 $3,800 $4,600 $3,000 $5,550 $0 $21,950 $12,940 $25,185 $0 $2,000 $2,275 $400 $100 $688 $11,350 $203,176 $6,140 $9,146 $39,572 $15,420 $15,250 $1,580 $100 $0 $0 $67,355 $300 $12,024 2012 Proposed $313,386 $0 $0 $0 $4,543 $8,739 $437 $51,177 $3,304 $490 $1,477 $34,473 $954 $1,205 $995 $390 $800 $900 $950 $3,600 $6,900 $14,450 $7,400 $1,000 $30,575 $12,404 $15,300 $0 $0 $1,400 $400 $200 $0 $39,850 $211,236 $7,780 $4,308 $41,780 $11,016 $14,250 $1,780 $200 $0 $0 $86,380 $300 $11,204 184 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES DIVISION - PARKS GENERAL FUND 2009 Actual Description SAFETY SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS SMALL TOOLS DAMAGES/VANDALISM ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF - TELECOM CHARGES TRANSFER OUT VEHICLES PARK IMPROVEMENTS OTHER CAPITAL OUTLAY TOTAL PARKS DIVISION 2010 Actual 2011 Revised Budget 2012 Proposed $0 $1,648 $0 $594 $3,121 $4,223 $(2,610) $0 $0 $0 $0 $16,968 $0 $10,917 $0 $2,044 $36,677 $16 $0 $3,042 $5,823 $2,131 $0 $0 $0 $0 $15,065 $0 $0 $31,541 $1,260 $63,832 $120 $4,200 $4,190 $5,210 $2,400 $3,300 $0 $11,042 $0 $8,600 $0 $0 $0 $1,000 $66,722 $120 $10,250 $2,320 $5,250 $2,400 $733 $28 $13,044 $4,046 $0 $0 $0 $0 $969,904 $924,713 $1,004,997 $1,053,846 Grounds Maintenance/Repair increased in order to landscape in front of the amphitheater. Lighting Repair increased due to several periodic repairs to the lighting systems in the parks. Landscape Contracts increased for tree trimming and maintenance of existing and new trees. Desert Vista Park Fountain Park The Height of Desert Living 185 Operating Budgets Recreation Division Service Delivery Plan: The Recreation Division strives to enhance the quality of life of Fountain Hills’ residents by providing recreation services that will meet the intellectual, social cultural, and leisure needs of all residents. Program activities include: Special Interest Classes, Youth and Adult Sports Programs; Youth and Teen Programs, Special Events, and Facility Rentals. Cost Effectiveness: Expenditures by Program FY09 Actual Program Name Administration FY10 Actual FY11 Budget FY12 Proposed $537,235 $229,319 $167,774 $95,168 $230 $22,113 $28,621 $29,372 $74,412 $99,412 $83,624 $106,404 Social/Community Service $0 $15,769 $71,595 $76,969 Special Events $0 $0 $13,904 $26,897 $7,828 $54,741 $40,621 $35,198 $26,827 $86,053 $73,018 $65,317 $4,211 $53,840 $42,386 $36,269 $650,743 $561,247 $521,543 $471,594 Boards & Commissions Community Events Special Interest Programs Sports Activities Youth & Teen Programs TOTAL Use of Funds - Recreation Where does the money go? Use of Funds - Recreation Where does the money go? Youth & Teen Programs 8% Special Interest Programs 7% Sports Activities 14% Social/Community Service 16% Internal Service 2% Administration 20% Community Events 23% Special Events 6% Supplies 11% Boards & Commissions 6% Utilities 1% Dues & Memberships 1% Education and Training 1% Contractual Services 15% Wages 55% Benefits 11% Employment Taxes 3% Total Expenditures = $471,594 Total Expenditures = $471,594 Contractual Services increased for programs relating to teens as well as co-ed softball. The elimination of the printing of the In The Loop Community Activity Guide resulted in a decrease in Constituent Communications. Publication will now be online only. Program Materials increased related to Council Goal C2 for the Centennial Celebration and Council Goal EL2 for a local talent event. The Height of Desert Living 186 Operating Budgets Expenditures by Category FY09 Actual $407,509 FY10 Actual $336,220 FY11 Budget $295,285 FY12 Proposed $260,289 Employment Taxes $19,830 $14,606 $14,121 $12,783 Benefits $63,617 $62,071 $62,122 $53,125 Dues & Memberships $1,562 $1,938 $1,453 $5,055 Education and Training $2,441 $2,912 $3,450 $3,180 $661 $3,029 $1,115 $100 $6,464 $3,573 $8,769 $4,045 Contractual Services $98,807 $97,913 $88,439 $73,280 Supplies $46,891 $36,164 $39,732 $51,367 Equipment $0 $430 $500 $0 Internal Service $0 $0 $5,556 $8,370 $2,960 $2,402 $1,000 $0 $650,743 $561,247 $521,543 $471,594 Category Wages Maintenance and Repair Utilities Transfers TOTAL Activities/Outcomes: Performance Measures: FY09 Actual FY10 Actual FY11 Budget FY12 Proposed N/A N/A N/A 95% N/A N/A N/A 75% 1,926 1,950 2,425 2,083 Number of team sports program participants 975 945 960 1,080 Number of hours worked by volunteer staff in support of recreation activities Number of Youth Sports & School District Facility Bookings N/A 1,360 1,380 1,400 1,805 1,585 1,554 1,500 N/A $18.22 $15.45 $15.68 OUTCOMES To attain a high overall satisfaction rating (good or better) with the quality of Town recreation programs on program evaluations. To achieve a high return rate on recreation program surveys. OUTPUTS Number of individual program participants1 EFFICIENCY Net operating costs of recreation programs per capita2 1 2 Does not include participation at special events, drop-in teen programs, or BGC partnerships Populations are those used for distribution of shared revenues as of July 1, 2006. FY10 & FY11 are based on the US Census. The Height of Desert Living 187 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR OTHER MAINT/REPAIR SIGN REPAIR & REPLACEMENT REFUSE/RECYCLING TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES INSTRUCTOR FEES RENTALS & LEASES PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES CONSTITUENT COMMUNICATION BANK/MERC ACCT FEES COMMUNITY SERVICE CONTRACTS OFFICE SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS POSTAGE & DELIVERY MISCELLANEOUS EXPENSE SMALL TOOLS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF - TELECOM CHARGES TRANSFER OUT TOTAL RECREATION DIVISION DIVISION - RECREATION 2009 Actual $402,165 $0 $5,344 $0 $13,837 $0 $4,770 $1,223 $27,955 $2,182 $315 $1,307 $31,020 $839 $0 $1,562 $214 $2,227 $0 $661 $0 $0 $0 $1,121 $4,647 $697 $7,469 $10,179 $10,839 $0 $639 $3,000 $23,463 $2,402 $40,817 $4,469 $495 $0 $39,701 $2,225 $0 $0 $0 $0 $0 $0 $2,960 $650,743 2010 Actual $270,793 $57,510 $2,337 $5,581 $4,594 $4,819 $4,752 $441 $29,374 $2,280 $309 $1,119 $28,217 $771 $270 $1,668 $755 $2,157 $19 $60 $0 $2,924 $27 $0 $2,465 $1,097 $15,593 $27,305 $19,906 $878 $205 $9,170 $22,754 $2,103 $0 $3,282 $2,189 $334 $28,176 $2,112 $28 $43 $430 $0 $0 $0 $2,402 $561,247 The Height of Desert Living 2011 Revised Budget $263,952 $31,333 $0 $0 $3,500 $5,231 $4,965 $425 $31,515 $1,998 $297 $1,131 $26,459 $722 $0 $1,453 $0 $3,450 $0 $815 $300 $0 $0 $0 $8,219 $550 $500 $26,504 $16,915 $850 $150 $23,565 $17,955 $2,000 $0 $6,250 $0 $50 $27,159 $1,656 $4,617 $0 $500 $4,790 $766 $0 $1,000 $521,543 2012 Proposed $192,103 $68,186 $0 $0 $5,216 $2,783 $4,393 $391 $28,823 $1,383 $241 $966 $21,124 $588 $0 $5,055 $0 $3,180 $0 $0 $100 $0 $0 $0 $3,150 $895 $0 $20,066 $17,565 $750 $300 $31,535 $1,000 $2,064 $0 $5,500 $0 $400 $42,762 $805 $1,900 $0 $0 $2,656 $423 $5,291 $0 $471,594 188 Operating Budgets Seniors Division Service Delivery Plan: The Senior Services Division strives to enhance the quality of life of Fountain Hills’ seniors by providing meeting space to members for programs and presentations. Host special socialization events and an annual membership drive event. Coordinate meeting schedule with support groups and offer social services for the community. Coordinate delivery of a quality noon time meal to Town residents who require assistance in obtaining nutritional meals. Cost Effectiveness: Expenditures by Program Program Name FY09 Actual Administration $131,159 $54,577 $40,440 $46,253 $0 $0 $0 $13,164 $1,932 $13,859 $17,459 $16,793 $51,599 $87,939 $100,533 $103,657 $0 $19,851 $0 $0 Recreational Trips $4,055 $29,970 $0 $0 Senior Memberships $1,310 $16,414 $73,849 $59,455 Senior Programs $1,869 $11,471 $0 $0 $191,924 $234,081 $232,280 $239,322 Boards & Commissions Community Events Home Delivered Meals Community Center Marketing TOTAL FY10 Actual FY12 Proposed Use of Funds - Senior Programs Where does the money go? Use of Funds - Senior Programs Where does the money go? Supplies 4% Senior Memberships 25% FY11 Budget Administration 19% Internal Service 1% Boards & Commissions 6% Contractual Services 32% Wages 55% Home Delivered Meals 43% Community Events 7% Benefits 5% Employment Taxes 3% Total Expenditures = $239,322 Total Expenditures = $239,322 The Height of Desert Living 189 Operating Budgets Expenditures by Category FY09 Actual $105,701 FY10 Actual $131,353 FY11 Budget $125,974 FY12 Proposed $131,623 Employment Taxes $5,531 $6,209 $6,709 $6,603 Benefits $6,862 $13,802 $10,411 $12,800 Dues & Memberships $0 $266 $0 $0 Education and Training $0 $191 $200 $130 $615 $1,029 $107 $0 $1,633 $1,106 $2,674 $408 Contractual Services $21,724 $63,794 $73,219 $76,508 Supplies $44,834 $6,281 $10,328 $8,683 $0 $0 $2,658 $2,567 $5,025 $10,050 $0 $0 $191,924 $234,081 $232,280 $239,322 Category Wages Maintenance and Repair Utilities Internal Service Transfers TOTAL Activities/Outcomes: Performance Measures: FY09 Actual FY10 Actual FY11 Budget FY12 Proposed 1,159 1,105 1,125 1,150 21,443 21,636 21,636 21,650 89 90 90 90 28 29 33 31 Number of special presentations offered 0 10 20 20 Number of support groups offered 6 8 5 5 Number of special events offered 3 5 6 4 Number of social services offered 5 5 5 5 8,586 10,169 10,800 10,800 Net operating costs of SAC program per member N/A $112 $89 $105 Net operating costs of HDM program per client N/A $128 $214 $316 OUTCOMES To attain a high level of memberships To achieve a high overall attendance for programs, presentations, and events. To deliver a noon time meal to qualified residents OUTPUTS Number of programs offered Number of meals served EFFICIENCY The Height of Desert Living 190 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - SENIOR ACTIVITY CENTER 2009 Actual Description 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME SALARIES-PART TIME OVERTIME SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES TRAINING/CONT ED MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES INSTRUCTOR FEES RENTALS & LEASES PRINTING EXPENSE ADVERTISING/SIGNAGE CONTRACTUAL SERVICES CONSTITUENT COMMUNICATION BANK/MERC ACCT FEES COMMUNITY SERVICE CONTRACTS OFFICE SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS POSTAGE & DELIVERY ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF - TELECOM CHARGES TRANSFER OUT FURNITURE/EQUIPMENT $105,570 $0 $131 $0 $5,066 $0 $253 $212 $36 $1,033 $63 $219 $5,367 $144 $0 $0 $0 $584 $30 $0 $741 $892 $200 $75 $525 $968 $49 $17,802 $0 $1,201 $904 $3,291 $614 $621 $40,257 $52 $0 $0 $0 $5,025 $0 $70,711 $59,548 $51 $1,042 $3,711 $1,866 $442 $190 $4,199 $1,312 $108 $287 $7,690 $207 $266 $160 $31 $0 $1,029 $0 $343 $763 $0 $0 $0 $0 $0 $62,743 $0 $1,051 $0 $1,071 $4,831 $40 $339 $0 $0 $0 $0 $10,050 $0 $40,974 $85,000 $0 $0 $2,900 $3,016 $427 $366 $2,596 $656 $92 $283 $6,603 $181 $0 $0 $200 $0 $0 $107 $2,674 $0 $0 $0 $0 $0 $160 $69,984 $1,995 $1,080 $0 $4,200 $5,078 $1,050 $0 $0 $2,000 $658 $0 $0 $0 $67,960 $63,663 $0 $0 $4,868 $985 $391 $359 $3,577 $1,035 $100 $413 $7,468 $207 $0 $50 $80 $0 $0 $0 $408 $0 $0 $0 $228 $260 $186 $72,684 $2,100 $1,050 $0 $3,050 $4,883 $750 $0 $0 $358 $183 $2,026 $0 $0 TOTAL SENIOR ACTIVITY CENTER DIVISION $191,924 $234,081 $232,280 $239,322 Contractual Services increased due to the increased Home Delivered Meals cost. The Height of Desert Living 191 Operating Budgets Law Enforcement The Height of Desert Living 192 Operating Budgets LAW ENFORCEMENT Mission Statement Sheriff Joe Arpaio and the Maricopa County Sheriff’s Office (MCSO) proudly provides contractual Law Enforcement Services to the Town of Fountain Hills by enforcing State and local laws; selective Town Ordinances, and deterring criminal activity without racially profiling. MCSO will protect life and property, investigate criminal activity, and will work in partnership with the Town Council, staff, community leaders, and residents to resolve issues and concerns. The Office is dedicated to providing these Services to the residents of Fountain Hills and the general public in a respectful, courteous, and professional manner and is supportive of the community based policing principles. Additionally, all sworn personnel will meet and stay current with established State training as delineated by Arizona Police Officer Standards and Training (AZ POST), and the Maricopa County Sheriff’s Office as a means of reducing liability. Department Overview The Maricopa County Sheriff's Office is a fully integrated law enforcement agency committed to being the leader in establishing the standards for providing quality law enforcement, detention and support services to the citizens of Maricopa County and to other criminal justice agencies. Under the command of Captain Joe Rodriguez, twenty deputies are assigned full-time to the Town of Fountain Hills. Of these, nineteen deputies and three sergeants are assigned to patrol. One deputy is assigned to the Schools and Community Services Section to address quality of life issues, court security, and administrative duties. Additionally, there are three detectives and a detective sergeant assigned, one Commander (Captain), one Deputy Commander (Lieutenant), and one administrative assistant. Cost Effectiveness: Expenditures by Program Program Name Administration Animal Control Incarceration Patrol TOTAL FY09 Actual $2,751,991 FY10 Actual $65 FY11 Budget $7,843 FY12 Proposed $7,745 $21,783 $39,398 $65,808 $66,398 $106,581 $81,154 $96,000 $96,000 $0 $2,690,809 $2,582,036 $2,729,379 $2,880,355 $2,811,426 $2,751,687 $2,899,522 The Height of Desert Living 193 Operating Budgets Cost Effectiveness: FY09 Actual Category Wages $0 Expenditures by Category FY10 FY11 Actual Budget $9,517 $13,227 FY12 Proposed $15,338 Employment Taxes $0 $747 $790 $962 Benefits $0 $0 $1,093 $1,143 $2,879,431 $2,800,025 $2,732,565 $2,879,843 $924 $1,138 $1,600 $0 $0 $0 $2,412 $2,236 $2,880,355 $2,811,426 $2,751,687 $2,899,522 Contractual Services Supplies Internal Service TOTAL Use of Funds - Law Enforcement Where the Money Goes Animal Control 2% Use of Funds - Law Enforcement Where the Money Goes Wages 1% Incarceration 4% Contractual Services 99% Patrol 94% Total Expenditures = $2,899,522 Total Expenditures = $2,899,522 FY2010-11 Department Accomplishments Initiative Strategic Value Council Goal Worked with the Public Safety Advisory Commission to implement a Community Safe Place program in concert with the Block Watch program Public Safety, Health and Welfare 7.c Partnered with the Fountain Hills Youth Substance Abuse Prevention Coalition to reduce substance abuse in Fountain Hills and identify potential collaborative efforts Public Safety, Health and Welfare 7.e Introduced the Crime Free Multi Housing program to commercial businesses through the Public Safety Advisory Commission Public Safety, Health and Welfare 7.c The Height of Desert Living 194 Operating Budgets FY2011-12 Objectives Initiative Strategic Value Participate in Town Citizen Academy Estimated Cost/Funding Source Civic Responsibility $0 Expand business participation in Crime Free Multi Housing program to include 25% of local businesses Public Safety, Health and Welfare $0 Expand neighborhood Block Watch program by participating in four neighborhood meetings Public Safety, Health and Welfare $0 Partner with Fountain Hills Youth Substance Abuse Prevention Coalition with events for youths Public Safety, Health and Welfare $0 The Height of Desert Living 195 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description LAW ENFORCEMENT 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME SALARIES-PART TIME OVERTIME FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE PRINTING EXPENSE ADVERTISING/SIGNAGE INTERGOVT AGREEMENTS CONTRACTUAL SERVICES OFFICE SUPPLIES PROGRAM MATERIALS ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $890 $0 $1,935,909 $942,632 $0 $924 $0 $0 $0 $9,513 $3 $590 $138 $0 $19 $0 $0 $0 $0 $0 $0 $0 $65 $2,799,960 $0 $413 $725 $0 $0 $4,507 $8,720 $0 $689 $43 $30 $28 $358 $23 $3 $21 $674 $14 $0 $65 $2,732,500 $0 $425 $1,175 $300 $2,112 $4,552 $10,786 $0 $825 $66 $36 $35 $386 $19 $3 $21 $700 $14 $0 $0 $2,879,843 $0 $0 $0 $92 $2,144 TOTAL LAW ENFORCEMENT $2,880,355 $2,811,426 $2,751,687 $2,899,522 The Height of Desert Living 196 Operating Budgets Fire & Emergency Medical The Height of Desert Living 197 Operating Budgets FIRE DEPARTMENT Mission Statement The mission of the Fire Department is to protect the quality of life for the residents, businesses, and visitors of Fountain Hills with the highest level of protection against loss of life and property. We uphold the commitment through quality emergency services and a proactive emphasis on public education, code enforcement, hazard investigation, innovative life and safety awareness, and community service; while maintaining the highest level of professionalism in all aspects of rescue, emergency medical service, fire prevention and suppression and control of hazardous situations. Department Overview Fire protection and emergency medical services are provided to the residents through a unique public/private sector combination of municipally owned equipment and facilities operated by contract personnel from Rural Metro Corporation. The Fire Department is responsible for prevention and suppression of structural and wild land fires within the town limits. The Fire Department also provides building safety inspections and plan review for construction activity, enforces the Town Fire Code and Ordinance’s, emergency medical services and transports, hazardous material mitigation, and takes the lead role in emergency response to natural disasters. In conjunction with its primary role, the Fire Department provides a wide range of auxiliary community services such as public education, youth-oriented explorer post, Car seat installation, Crisis Activated Response Effort (CARES), and a community bicycle helmet program. Cost Effectiveness: Expenditures by Program FY09 Actual $3,210,381 FY10 Actual $2,991,903 FY11 Budget $139,251 FY12 Proposed $142,632 Fire Department Safety $0 $826 $141,238 $146,224 Fire Department EMS $0 $0 $20,000 $1,361,411 $1,754 $48,978 $2,761,922 $1,501,745 $0 $0 $0 $4,200 $3,212,135 $3,041,707 $3,062,411 $3,156,212 Program Name Fire Department Administration Fire Department Suppression Fire Department CARE TOTAL The Height of Desert Living 198 Operating Budgets Expenditures by Category FY09 Actual Category Dues & Memberships FY10 Actual FY11 Budget FY12 Proposed $410 $272 $750 $1,200 Maintenance and Repair $40,959 $44,196 $48,294 $47,150 Utilities $20,223 $16,931 $17,609 $21,900 $3,028,926 $2,853,693 $2,854,278 $2,940,940 Supplies $1,624 $1,064 $2,899 $2,100 Equipment $6,507 $4,942 $24,460 $28,500 $0 $0 $114,121 $114,422 $112,276 $120,609 $0 $0 Capital $1,210 $0 $0 $0 TOTAL $3,212,135 $3,041,707 $3,062,411 $3,156,212 Contractual Services Internal Service Transfers FY2010-11 Department Accomplishments Initiative Strategic Value FEMA Firefighters Grant for emergency generators and awarded ($59K) and installed at stations 1 & 2. Provide power for EOC center and emergency cooling centers for public. Public Safety, Health and Welfare Fire Marshal data base and fee schedule installed in financial system. Revenue enhancement for Fire Marshal Program Economic Vitality Bicycle Helmet reward program implemented. Public Safety, Health and Welfare Received Governors Stimulus Grant ($28K) for thermal imaging cameras to provide Firefighter safety Economic Vitality; Public Safety, Health and Welfare Continued “Public Safety and Appreciation Day” with the Public Safety Committee Public Safety, Health and Welfare The Height of Desert Living 199 Operating Budgets FY2011-12 Objectives Initiative Estimated Cost/ Funding Source Strategic Value Council Goal Study Station #2 re-location project to improve response times Public Safety, Health and Welfare N/A Capital Projects Fund Submit FEMA Assistance to Firefighters Grant for VHS/700-800 MHz radio equipment to continue to move toward narrow band/auto aid communication system Public Safety, Health and Welfare N/A Grant with a 10% match Submit FEMA Regional ( Rio Verde, Ft McDowell) Assistance to Firefighters Grant for Burn Training Trailer Public Safety, Health and Welfare ($108,000 FEMA, $12,000 Town) N/A ($144,000 FEMA, $8,000 Town, $8,000 Rio Verde, and Ft. McDowell providing the Activities/Outcomes: Continuation of the Bicycle Helmet Program; Youth Safety Grant with 10% match Public Safety, Health and Welfare The Height of Desert Living N/A Privately funded 200 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES FIRE & EMERGENCY MED GENERAL FUND 2009 Actual Description 2010 Actual 2011 Revised Budget 2012 Proposed DUES, SUBSCRIPT & PUBLICAT MEETINGS & CONFERENCES EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES PRINTING EXPENSE ADVERTISING/SIGNAGE INTERGOVT AGREEMENTS CONTRACTUAL SERVICES OFFICE SUPPLIES SAFETY SUPPLIES PROGRAM MATERIALS SMALL TOOLS SOFTWARE PERIPHERALS EQUIPMENT ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF-EQUIP REPLACEMENT CHG ISF - TELECOM CHARGES TRANSFER OUT COMMUNICATION EQUIP $410 $0 $13,342 $27,618 $0 $210 $20,012 $0 $261 $332 $0 $3,028,332 $1,624 $0 $0 $6,507 $0 $0 $0 $0 $0 $0 $0 $0 $112,276 $1,210 $273 $0 $8,266 $35,903 $27 $0 $16,931 $0 $0 $0 $1,329 $2,852,364 $651 $0 $413 $3,975 $712 $0 $255 $0 $0 $0 $0 $0 $120,609 $0 $750 $0 $12,000 $36,144 $150 $309 $17,300 $0 $450 $120 $1,340 $2,852,368 $1,856 $593 $450 $3,507 $0 $953 $20,000 $73 $204 $113,594 $250 $0 $0 $0 $1,200 $0 $12,000 $35,000 $150 $0 $21,900 $0 $1,000 $500 $1,500 $2,937,940 $1,100 $0 $1,000 $5,500 $0 $0 $23,000 $93 $258 $113,595 $0 $476 $0 $0 TOTAL FIRE & EMERGENCY MED $3,212,135 $3,041,707 $3,062,411 $3,156,212 The Height of Desert Living 201 This Page Intentionally Left Blank The Height of Desert Living 202 Special Revenue Funds The Height of Desert Living 203 This Page Intentionally Left Blank The Height of Desert Living 204 Special Revenue Funds Streets Division Service Delivery Plan: The Streets Division is responsible for the maintenance of traffic signals; regulatory signs; median landscape maintenance; storm debris clean up; street sweeping; street-related emergency responses; vehicle maintenance; contract administration as well as minor asphalt, curb and sidewalk repairs. The Highway User Revenue Fund (HURF) pays for Street personnel and contract work for street repair. Cost Effectiveness: Expenditures by Program FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Program Name Administration $1,756,675 $389,028 $180,276 $200,717 Adopt A Street $0 $324 $19,319 $3,297 Legal Services $24,221 $20,260 $21,400 $21,408 $0 $99,922 $296,825 $298,944 $3,181 $522,282 $98,049 $149,041 $81,221 $77,349 $106,336 $74,821 Street Sweeping $0 $147,180 $206,023 $150,188 Traffic Management $0 $1,089 $97,446 $96,355 $53,972 $166,099 $166,407 $200,694 $127,642 $144,813 $92,130 $82,834 $2,046,912 $1,568,347 $1,284,211 $1,278,299 Open Space Pavement Management Street Signs Traffic Signals Vehicle Maintenance TOTAL Program increases in the proposed FY12 budget are attributed to increased maintenance and repair of streets and landscaped areas as well as funding of a potential intergovernmental agreement with the City of Scottsdale for traffic signal on-call services. These increases are offset by reductions in personnel due to retirement and elimination of contributions to the vehicle replacement fund for street sweepers. These adjustments net for an overall budget decrease. The Height of Desert Living 205 Special Revenue Funds Expenditures by Category FY09 Actual Category Wages FY10 Actual FY11 FY12 Proposed Budget $383,347 $386,025 $439,750 $349,489 $31,285 $31,377 $33,945 $27,881 $102,651 $98,159 $133,606 $113,206 Dues & Memberships $4,532 $4,403 $5,830 $5,110 Education and Training $3,109 $2,775 $2,400 $2,500 $229,178 $91,293 $124,154 $200,915 $94,740 $87,703 $177,866 $172,612 $138,648 $208,877 $267,840 $354,296 Supplies $86,205 $31,276 $11,169 $12,054 Equipment $11,709 $35,217 $5,650 $4,800 Damages/Vandalism $0 $43 $2,000 $0 Internal Service $0 $0 $80,001 $35,436 $961,507 $591,199 $0 $0 Capital $0 $0 $0 $0 TOTAL $2,046,912 $1,568,347 $1,284,211 $1,278,299 Employment Taxes Benefits Maintenance and Repair Utilities Contractual Services Transfers Use of Funds - Streets Where does the money go? Use of Funds - Streets Where does the money go? Traffic Management 7% Traffic Signals 16% Vehicle Maintenance 6% Supplies 1% Administration 16% Legal Services 2% Contractual Services 28% Internal Service 3% Wages 27% Open Space 23% Street Sweeping 12% Street Signs 6% Pavement Management 12% Utilities 14% Total Expenditures = $1,278,299 Benefits 9% Maintenance and Repair 16% Employment Taxes 2% Total Expenditures = $1,278,299 The Height of Desert Living 206 Special Revenue Funds Activities/Outcomes: FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Percentage of residential sweeping completed within specified cycle NA 100 100 100 Percentage of arterial sweeping completed within specified cycle NA 100 100 100 Percentage of fleet preventive maintenance completed on time NA 100 100 100 Quality FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Total lane miles on sweeping schedule NA 336 336 336 Total lane miles swept annually NA 3,456 34,56 3,456 Total residential lane miles NA 264 264 264 Total residential lane miles swept annually NA 1,584 1,584 1,584 Total arterial lane miles NA 72 72 72 Total arterial lane miles swept annually NA 1,872 1,872 1,872 Performance Measures Number of vehicles in fleet NA 57 43 43 Acreage of medians maintained NA 56 58 58 Number of Adopt-a-Street participants NA 59 56 48 FY09 Actual NA FY10 Actual $206,676 FY11 Budget $206,022 FY12 Proposed $208,966 NA $59.80 $59.61 $60.46 Productivity Expenditure for street sweeping Expenditure per lane mile of streets swept Proposed FY12 street sweeping expenditure includes vehicle replacement for comparison purposes only. The Height of Desert Living 207 Special Revenue Funds FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES DIVISION - STREETS HIGHWAY USERS FUND 2009 Actual Description SALARIES-FULL TIME SALARIES-PART TIME OVERTIME ON CALL PAY SEVERANCE FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE LICENSES/FILING FEES DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES BUILDING MAIN/REPAIR PLUMBING REPAIR ELECTRICAL REPAIR/MAINT FIRE PROTECTION SYSTEMS GROUNDS MAINT/REPAIR IRRIGATION REPAIR BACKFLOW TESTING & MAINTENANCE EQUIPMENT MAINT/REPAIR VEHICLE MAINT/REPAIR OFFICE EQUIP MAINT/ REPAIR OTHER MAINT/REPAIR ROAD REPAIR STRIPING SIDEWALK/PATHWAY REPAIR OTHER ROAD RELATED REPAIR SIGN REPAIR & REPLACEMENT PAINTING ELECTRICITY EXPENSE REFUSE/RECYCLING TELECOMMUNICATIONS WATER/SEWER GAS & OIL AUDITING EXPENSE PROFESSIONAL FEES ENGINEERING FEES LEGAL FEES INSURANCE EXPENSE PRINTING EXPENSE $376,686 $0 $6,661 $0 $0 $7,129 $0 $23,782 $374 $54,698 $4,073 $596 $1,605 $40,578 $1,101 $2,000 $2,532 $3,109 $0 $8,896 $0 $0 $0 $0 $0 $0 $62,874 $58,273 $0 $35,456 $63,679 $0 $0 $0 $0 $0 $35,521 $0 $6,683 $8,661 $43,875 $8,736 $22,607 $0 $24,221 $78,467 $17 2010 Actual $338,173 $29,050 $6,973 $5,983 $5,846 $2,488 $5,288 $23,242 $360 $54,658 $4,020 $551 $1,388 $36,546 $996 $2,000 $2,403 $2,775 $0 $107 $49 $0 $835 $8,443 $3,605 $35 $9,324 $31,116 $0 $6,685 $5,516 $3,153 $5,321 $757 $16,324 $23 $34,793 $11,827 $3,793 $6,431 $30,859 $12,581 $0 $0 $20,260 $85,310 $0 The Height of Desert Living 2011 Revised Budget $439,750 $0 $0 $0 $0 $0 $6,376 $26,977 $592 $76,439 $4,839 $601 $2,067 $48,372 $1,288 $2,000 $3,830 $2,400 $0 $1,225 $0 $0 $0 $4,000 $3,300 $4,850 $33,500 $29,155 $300 $11,424 $20,000 $0 $0 $0 $20,400 $0 $44,660 $15,800 $10,953 $61,501 $40,952 $9,180 $600 $5,000 $21,400 $93,000 $0 2012 Proposed $349,489 $0 $0 $0 $0 $0 $4,917 $22,457 $507 $68,109 $3,486 $511 $1,632 $38,441 $1,027 $1,340 $3,770 $2,100 $400 $1,225 $0 $3,000 $0 $0 $3,300 $4,860 $48,500 $29,225 $300 $12,000 $75,080 $0 $0 $0 $23,425 $0 $48,900 $15,800 $5,372 $61,540 $41,000 $9,180 $500 $20,000 $21,408 $93,000 $0 208 Special Revenue Funds FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES DIVISION - STREETS HIGHWAY USERS FUND 2009 Actual Description ADVERTISING/SIGNAGE INTERGOVT AGREEMENTS CONTRACTUAL SERVICES LANDSCAPE CONTRACTS OFFICE SUPPLIES CLEANING/JANITORIAL SUPPLIES SAFETY SUPPLIES OPERATING SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS UNIFORMS POSTAGE & DELIVERY SMALL TOOLS SOFTWARE HARDWARE EQUIPMENT DAMAGES/VANDALISM ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-VEHICLE REPLACEMENT CHARGE ISF - TELECOM CHARGES TRANSFER OUT TOTAL STREETS DIVISION 2010 Actual 2011 Revised Budget 2012 Proposed $0 $0 $4,600 $0 $2,452 $4 $0 $73,491 $0 $8,469 $1,699 $89 $11,709 $0 $0 $0 $0 $0 $0 $0 $0 $961,507 $1,225 $0 $89,501 $0 $1,464 $665 $2,060 $20,776 $105 $1,292 $4,640 $273 $4,897 $1,035 $27,170 $2,116 $43 $0 $0 $0 $0 $591,199 $0 $0 $4,500 $134,160 $3,290 $0 $450 $3,026 $0 $2,000 $2,403 $0 $5,650 $0 $0 $0 $2,000 $75 $50 $79,876 $0 $0 $0 $25,008 $14,500 $170,700 $3,147 $0 $400 $5,240 $0 $0 $3,267 $0 $4,800 $0 $0 $0 $0 $0 $31 $28,448 $6,957 $0 $2,046,912 $1,568,347 $1,284,211 $1,278,299 The Height of Desert Living 209 Special Revenue Funds Economic Development Division(Excise Tax Fund) Service Delivery Plan: Enhance the Town’s economic base through business attraction and business vitality activities. Cost Effectiveness: Expenditures by Program Program Name FY09 Actual FY10 Actual Administration $765,819 $118,580 $572,976 $211,364 $765,819 $118,580 $572,976 $211,364 TOTAL FY11 Budget FY12 Proposed Expenditures by Category FY09 Actual Category Wages FY10 Actual FY11 Budget FY12 Proposed $40,418 $38,681 $45,003 $37,877 $776 $640 $795 $669 Benefits $8,075 $9,378 $8,916 $11,042 Dues & Memberships $4,562 $1,398 $7,826 $6,704 Education and Training $6,949 $4,018 $8,975 $7,528 $930 $269 $374 $680 $104,694 $46,324 $124,545 $142,366 $128 $422 $600 $600 $0 $9 $2,668 $3,898 $599,287 $17,450 $370,000 $0 $765,819 $118,580 $572,976 $211,364 Employment Taxes Utilities Contractual Services Supplies Internal Service Transfers TOTAL Use of Funds - Economic Development (Excise Fund) Where does the money go? Use of Funds - Economic Development (Excise Fund) Where does the money go? Internal Service 2% Wages 18% Benefits 5% Dues & Memberships 3% Administration 100% Contractual Services 67% Total ED Expenditures = $211,364 The Height of Desert Living Education and Training 4% Total ED Expenditures = $211,364 210 Special Revenue Funds Activities/Outcomes: Performance Measures: Complete economic development strategy document 100% Complete plan for economic development tools and strategies 1 Hosted prospect visits (downtown) 1 Assist in the location of a retailer (downtown) 1 Quality: Council adoption of the economic development strategy document Council approval of economic development tools and strategies Response to retail outreach adopted approved 5% Productivity: Oversee, draft and develop a comprehensive economic development strategy utilizing the Council’s adopted Strategic Plan, Economic Vitality area as the foundation for the document. Identify a slate of economic development tools and strategies for attraction of businesses to the downtown area which is in alignment with the Council’s adopted Downtown Area Specific Plan. Develop and implement strategy to attract retailers to Avenue of the Fountains property. Outreach to retailers in conjunction with property owners & leasing agents. 1 20 contacts Hold an informational exchange forum with property owners & leasing agents of Avenue of the Fountains property. 1 The Height of Desert Living .5 1 211 Special Revenue Funds FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES EXCISE TAX FUND DIVISION - ECONOMIC DEVELOPMENT 2009 Actual Description 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME FICA MEDICARE WORKERS COMPENSATION UNEMPLOYMENT INSURANCE GROUP HEALTH INSURANCE GROUP DENTAL INSURANCE GROUP VISION INSURANCE DISABILITY INSURANCE RETIREMENT LIFE INSURANCE DUES, SUBSCRIPT & PUBLICAT TRAINING/CONT ED MEETINGS & CONFERENCES TELECOMMUNICATIONS GAS & OIL PROFESSIONAL FEES PRINTING EXPENSE ADVERTISING/SIGNAGE COMMUNITY SERVICE CONTRACTS HOLIDAY LIGHTING OFFICE SUPPLIES FOOD & BEVERAGE SUPPLIES PROGRAM MATERIALS POSTAGE & DELIVERY ISF-COPIER CHARGES ISF-MAIL SERVICE CHARGES ISF-MOTOR POOL CHARGES TRANSFER OUT $40,418 $563 $0 $172 $42 $3,189 $216 $29 $185 $4,346 $110 $4,562 $364 $6,584 $930 $0 $36,753 $0 $37,098 $195 $30,648 $101 $0 $0 $26 $0 $0 $0 $599,287 $38,681 $0 $518 $103 $19 $4,613 $328 $32 $168 $4,125 $113 $1,398 $127 $3,891 $269 $0 $18,592 $3,385 $4,350 $0 $19,996 $398 $13 $11 $0 $0 $0 $0 $17,450 $45,003 $0 $653 $104 $38 $3,306 $272 $41 $212 $4,950 $135 $7,826 $1,450 $7,525 $324 $50 $40,000 $14,565 $44,980 $0 $25,000 $600 $0 $0 $0 $3,275 $2,568 $100 $370,000 $37,877 $0 $549 $88 $32 $6,262 $275 $46 $177 $4,167 $115 $6,704 $128 $7,400 $527 $153 $52,500 $7,536 $42,330 $0 $40,000 $600 $0 $0 $0 $907 $2,736 $255 $0 TOTAL ECONOMIC DEVELOPMENT DIVISION $765,819 $118,580 $572,976 $211,364 The Height of Desert Living 212 Debt Service Funds The Height of Desert Living 213 Debt Service Funds Debt Service Funds The Debt Service Funds provide for the payment of interest, principal, and related costs on General Obligation (GO) bonds, Highway User Revenue Fund bonds and Municipal Property Corporation (MPC) Revenue bonds. There are three General Obligation bond issues outstanding that were approved by the voters for specific purposes: The first GO bond issue in 1991 (refunded in 1995) was to pave roads that remained unpaved at the time of incorporation. Additional GO bonds issued in 1999 and 2000 were for the construction of a library/ museum and community center. Bonds issued in 2001 were for the purchase of mountain preserve land in the McDowell mountains. Total General Obligation bond principal and interest payments for fiscal year 2011-12 are $1,019,413 and will be paid through a levy of Town property at an estimate rate of $. 2230 per $100 of assessed valuation. GENERAL OBLIGATION DEBT SERVICE FY 2007-2008 FY 2008-2009 FY 2009-2010 Actual Actual Actual FY 2010-2011 FY 2011-2012 Budget Budget REVENUE: Property Tax Revenue: Secondary Property Tax Interest Earnings TOTAL REVENUES EXPENDITURES: General Obligation Bonds: Refunded Bonds-Principal Refunded Bonds-Interest Trustee, Admin and Report Fees TOTAL EXPENDITURES $1,330,000 $800 $1,400,000 $1,500 $1,485,579 $0 $1,040,484 $300 $1,020,000 $100 $1,330,800 $1,401,500 $1,485,579 $1,040,784 $1,020,100 $1,389,596 $0 $4,250 $1,188,057 $148,057 $4,250 $1,115,000 $251,538 $1,600 $820,000 $208,713 $2,100 $840,000 $177,313 $2,100 $1,393,846 $1,340,364 $1,368,138 $1,030,813 $1,019,413 The Height of Desert Living 214 Debt Service Funds The Highway User Revenue Fund (HURF) Bonds were paid off during FY2009-10. There are no principal or interest payments scheduled for the future. REVENUE BOND DEBT SERVICE FY 2007-2008 FY 2008-2009 FY 2009-2010 Actual Actual Actual REVENUE: Transfer from HURF Fund Interest FY 2010-2011 FY 2011-2012 Budget Budget $126,300 $0 $115,843 $0 $136,413 $2 $0 $0 $0 $0 $126,300 $115,843 $136,415 $0 $0 EXPENDITURES: Bond Payment - Principal Bond Payment - Interest $125,793 $0 $110,422 $5,421 $130,000 $6,413 $0 $0 $0 $0 TOTAL EXPENDITURES $125,793 $115,843 $136,413 $0 $0 TOTAL REVENUES The Eagle Mountain Community Facilities District debt payments are levied on the property owners within the district. These obligations are paid by the Fountain Hills’ property owners using secondary property taxes, less any credits, carry-forward and/or interest earnings. The anticipated rate based on the assessed valuation of $27,162,254 (decrease of 17% from the prior year) is $1.50 per $100 of assessed valuation. EAGLE MTN COM FACILITIES DISTRICT FY 2007-2008 FY 2008-2009 FY 2009-2010 Actual Actual Actual REVENUE: Property Tax Revenue $340,000 $375,000 $410,241 Investment Earnings $4,000 $4,000 $0 TOTAL REVENUES EXPENDITURES: Principal Interest Administrative/Trustee Fees TOTAL EXPENDITURES FY 2010-2011 FY 2011-2012 Budget Budget $420,000 $84 $420,000 $84 $344,000 $379,000 $410,241 $420,084 $420,084 $190,000 $160,235 $7,600 $210,000 $158,760 $7,600 $230,000 $151,410 $7,350 $260,000 $143,360 $7,350 $280,000 $134,260 $7,350 $357,835 $376,360 $388,760 $410,710 $421,610 The Height of Desert Living 215 Debt Service Funds The Municipal Property Corporation owns the land and buildings purchased through bond proceeds (McDowell Mountain Preserve, Community Center and Town Hall). The annual debt payment on the bonds is paid for with proceeds from the dedicated portion of the local sales tax and is included as a transfer from the Excise Sales Tax. The debt payment for the Community Center will be transferred from the General Fund and is included within the Community Center budget. Any fund balance in this fund may be used only to retire the debt on the bonds. When the bonds are retired, any assets owned by the MPC will be turned over to the Town of Fountain Hills. The FY2011-12 budget includes a proposal to use reserves to retire a portion of the Municipal Property Corporation debt that funded the Town Hall. The payoff is $2,932,697 and will provide a net savings of approximately $276,000 over the life of the bonds. The annual debt service payment savings will be available in the General Fund for ongoing operations. MUNICIPAL PROP CORP FY 2007-2008 FY 2008-2009 FY 2009-2010 Actual Actual Actual REVENUES: Excise Tax Transfers (.2%) Excise Tax Transfers (.1%) Transfer from General Fund Interest TOTAL REVENUES EXPENDITURES: MPC Debt Service Mountain Bond Payment (.2%) Civic Center Phase II Bonds (.1%) MPC - Community Center Refunded Bonds Principal Interest Admin Fee TOTAL EXPENDITURES FY 2010-2011 FY 2011-2012 Budget Budget $628,562 $314,281 $387,000 $40,000 $591,718 $295,859 $387,000 $30,000 $570,995 $285,497 $387,000 $0 $551,667 $275,833 $387,000 $1,200 $631,200 $0 $193,500 $500 $1,369,843 $1,304,577 $1,243,492 $1,215,700 $825,200 $415,005 $298,338 $255,419 $320,412 $0 $0 $0 $0 $0 $0 $0 $885,000 $452,486 $0 $0 $0 $0 $0 $985,000 $417,028 $7,510 $0 $0 $0 $0 $1,035,000 $376,630 $7,000 $0 $2,932,697 $0 $0 $958,625 $113,625 $7,000 $1,289,173 $1,337,486 $1,409,538 $1,418,630 $4,011,947 The Cottonwood Improvement District was established to provide landscape installation and maintenance for a special district within the Town of Fountain Hills. COTTONWOOD MAINTENANCE DIST FY 2007-2008 FY 2008-2009 FY 2009-2010 Actual Actual Actual REVENUE: Cottonwoods Maintenance District FY 2010-2011 FY 2011-2012 Budget Budget $3,850 $3,850 $3,323 $3,315 $3,315 $3,850 $3,850 $3,323 $3,315 $3,315 EXPENDITURES: Cottonwoods Impr. Dist. $3,850 $3,850 $3,850 $3,315 $3,315 TOTAL EXPENDITURES $3,850 $3,850 $3,850 $3,315 $3,315 TOTAL REVENUES The Height of Desert Living 216 Debt Service Funds Below is the schedule of Debt Service payments required for next fiscal year, including a breakdown of the debt service payments for FY2011-12. The annual property tax levy is based on the total amount required for the payment (with adjustments for carry-forward, delinquencies, etc.) divided by the total assessed valuation for the Town of Fountain Hills. The Town’s secondary assessed property valuation for fiscal year 2011-12 is estimated to be $451,860,136 for the upcoming year (a 21.6% drop from the prior year) and the estimated levy is $0.2230 per $100 of assessed value. The levy is 1% lower than last year as a result of the decrease in the Town’s assessed value. The Schedules section includes an itemization of the outstanding debt as of June 30, 2011. Bond Type GO GO GO Purpose of Issue Land Acq-Lake Mtn. Bonds Refunding Date of Bond Issue 8/1/1999 12/1/2001 6/1/2005 Interest Date of Original Principal Rate Maturity Amount 5.10 7/1/2014 4.90 7/1/2020 4.00 7/1/2019 TOTAL Rev Rev Rev Rev Rev Refunding Comm. Center Mtn. Bonds Civic Center Refunding 8/1/1998 7/1/2000 12/1/2001 12/1/2004 6/1/2005 4.63 5.40 4.70 4.50 4.15 7/1/2010 7/1/2020 7/1/2021 7/1/2019 7/1/2019 TOTAL SA SA SA SA Eagle Mtn-A Eagle Mtn-B Eagle Mtn Improvmnts 6/1/1996 6/1/1996 7/12/2005 6/16/1999 TOTAL GRAND TOTAL GO General Obligation Bonds Rev SA Revenue Bonds Special Assessment Bonds 6.50 7.25 3.95 5.25 7/1/2021 7/1/2021 7/1/2021 7/1/2009 Principal Amount Retired Amount Refunded Outstanding Principal $1,400,000 $6,000,000 $7,225,000 $900,000 $2,275,000 $2,110,000 $500,000 $3,425,000 $0 $0 $300,000 $5,115,000 $24,310,000 $9,585,000 $9,310,000 $5,415,000 $1,075,000 $4,680,000 $7,750,000 $3,645,000 $5,330,000 $1,075,000 $1,750,000 $2,705,000 $1,440,000 $635,000 $0 $2,475,000 $3,910,000 $0 $0 $0 $455,000 $1,135,000 $2,205,000 $4,695,000 $23,680,000 $7,170,000 $7,385,000 $8,490,000 $4,435,000 $470,000 $4,555,000 $32,276 $410,000 $40,000 $925,000 $32,276 $4,025,000 $430,000 $0 $0 $0 $0 $3,630,000 ($0) $9,492,276 $1,407,276 $4,455,000 $3,630,000 $57,482,276 $18,162,276 $21,150,000 $17,535,000 The Height of Desert Living 217 Debt Service Funds TOWN OF FOUNTAIN HILLS, ARIZONA Summary of Tax Levy and Tax Rate Information Fiscal Year 2011-12 2010-11 FISCAL YEAR 1. 2. 3. Maximum allowable primary property tax levy A.R.S. §42-17051(A). $ Amount received from primary property taxation in the fiscal year 2010-11 in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18). $ $ 0 0 0 Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts 4. 0 2011-12 FISCAL YEAR $ $ 0 1,020,000 1,020,000 $ $ 0 1,007,500 1,007,500 Property taxes collected* A. Primary property taxes (1) 2010-11 levy (2) Prior years’ levy (3) Total primary property taxes $ $ 0 0 0 0 0 0 $ $ $ 1,020,000 0 1,020,000 1,007,500 0 1,007,500 $ 1,020,000 1,007,500 B. Secondary property taxes (1) 2010-11 levy (2) Prior years’ levy (3) Total secondary property taxes C. Total property taxes collected 5. Property tax rates A. Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (estimate) (3) Total city/town tax rate 0.0000 0.1836 0.1836 0.0000 0.2230 0.2230 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the town was operating two (2) special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the town. *Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living 218 Capital Improvement Program The Height of Desert Living 219 Capital Improvement Program Capital Improvement Program (CIP) Policy and Procedures Objective To provide a policy and procedures for the development, approval, and implementation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Improvement Programs (CIP). Scope This policy applies to all projects undertaken by the Town of Fountain Hills that meet the definition of a capital improvement project detailed in the definitions section. Policy The purpose of the Capital Improvement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of public physical improvements based on a projection of available fiscal resources and the community's priorities. The objectives of the program are to: a) ensure the timely repair, replacement and expansion of the Town’s infrastructure; b) serve as a link in the Town’s planning between the Town’s strategic plan and all subsidiary plans with a 10-20 year horizon and the annual budget process with a one-year horizon; c) maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and d) ensure efficient, effective and coordinated capital improvement. Definitions The following words when used in connection with this policy shall have the following meanings: CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of capital projects. This plan serves as a guide for the efficient and effective construction and maintenance of public facilities, outlining a detailed timeline and financing schedule of capital projects for a five (5) year period of time and a summary schedule of capital projects for a twenty (20) year period. CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisition, a computer/software systems acquisition, or a public improvement that involves construction of new infrastructure, additions to existing structures, renovation of existing structures, and major repairs to infrastructure of a comprehensive The Height of Desert Living 220 Capital Improvement Program and non-routine nature. A capital project is defined in financial terms as a project with a projected final cost of at least $50,000 and is a non-recurring expense. In addition, the capital asset(s) resulting from the project should have a useful life of at least 10 years. Studies, design and engineering fees greater than $10,000 which are preparatory to a capital project with a projected final cost of at least $50,000 should be included as part of the capital project cost. INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or collectively identifies each public service that is proposed to be the subject of a development fee. The Town of Fountain Hills’ IIP is incorporated as part of the Town CIP and follows the same timeline and procedure. PROCESS A. Schedule: Annually, the CIP Coordinator and Finance Director will submit a proposed CIP development calendar to the Town Manager for review. Based on this calendar, the CIP Coordinator will initiate a request to the Management Team for submission of updates, revisions and new projects for the five (5) year Capital Improvement Program. A further, but less detailed, review of the twenty (20) year plan will also be conducted. B. Format: The Management Team will utilize the previous year's approved CIP as a base for developing recommended additions, deletions, or changes for incorporation in the updated CIP for the ensuing year. The Management Team will utilize the standard format provided to submit new projects or propose revisions to existing projects. All new projects will also include a comprehensive estimate of the impact of the new project on the Town's annual operating budget; e.g., salaries and benefits, supplies, utilities, fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the CIP Coordinator as necessary in all facets of Capital Improvement Program development and review including production of revenue estimates and estimated growth in assessed valuation as well as overall financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. D. Town Manager Review: The CIP Coordinator will provide a copy of the proposed CIP document to the Finance Director and Town Manager for review and comment prior to distribution of the CIP document to the Town Council as part of the budget package. E. Public Hearing: The proposed CIP will be considered at a public hearing convened by the Town Council to accept comments and input from the The Height of Desert Living 221 Capital Improvement Program public on the content of the Plan. Notice of said public hearing date, place, and time will be made at least 60 days in advance of the scheduled hearing. Copies of the proposed CIP will be made available to the public at least 30 days prior to the scheduled hearing date and at the hearing itself. F. Town Council Approval: The final draft of the proposed CIP will be submitted as an agenda item for formal approval by the Town Council at the first Council Meeting in June. G. Distribution: A copy of the approved CIP document will be published on the Town’s website. H. Implementation: Upon adoption of the CIP, projects included within the applicable budget year may be implemented by the appropriate Management Team member in compliance with the Town’s Purchasing Policy, Special Benefit District, or applicable procedure. I. Amendments: The adopted CIP may be amended upon approval of the Town Council. Examples of amendments include cost increases for approved projects, the acceleration of projects to the applicable budget year from a future year, and the addition of projects not previously included in the CIP. An amendment to the CIP will be submitted to the Town Manager for approval. Upon approval, the amendment should be prepared as an agenda item for formal approval by the Town Council at a regular or special call meeting. Upon approval, a copy of the amended CIP document will be published on the Town’s website. PROCEDURE: A. Form: The form listed as Attachment A shall be utilized to request inclusion of a project in the Capital Improvement Plan. B. Funding Prioritization: As part of the project submittal process, Management Team members shall identify project priorities to help determine which projects are recommended for inclusion in the five-year CIP. The initial measure of the project’s priority is first established using the following factors: HIGH Project protects the health and safety of the Town, its residents, visitors and employees Project is mandated by local, State or Federal regulations Project is a high priority of the Town Council, based on the most current Strategic Plan or other subsidiary plans The Height of Desert Living 222 Capital Improvement Program Project prevents irreparable damage to existing facilities Project leverages local funding with other non-local funding sources Project finishes a partially completed project MEDIUM Project maintains existing service levels Project provides for the maintenance of existing systems and equipment Project results in increased efficiency Project reduces operational costs Project significantly reduces losses in revenue or provides for significant increased revenues LOW Project provides an expanded level of service or new public facility not included in the Town Council’s priorities Project is deferrable Project uses debt financing C. Funding Sources: The primary funding sources for the CIP are the General Fund, Grants, Development Fees, Excise Taxes, HURF, Bonded Indebtedness, Capital Leases and Capital Project funds. All potential projects must identify the proposed sources of funding before submission of the CIP request. Projects that are funded by Development Fees must also identify the relationship between the IIP project and the Development Fee from which it is funded in the justification section of the CIP Form. D. Project Schedule: Each Project Manager shall provide a preliminary schedule which shall detail the various phases involved in the project and their starting and ending dates. It is the responsibility of the Project Manager to maintain this schedule or to provide schedule updates to the CIP Coordinator on at least a quarterly basis. RESPONSIBILITY FOR ENFORCEMENT: The Town Manager, Finance Director and CIP Coordinator will be responsible for ensuring that this policy is followed and/or updated as necessary. The Height of Desert Living 223 Capital Improvement Program May 2011 Honorable Mayor and Council: We are pleased to submit the FY2012-2016 Five Year Capital Improvement Program (CIP) for the Town of Fountain Hills. Council approves the Five Year CIP with the annual budget in June and this document represents the next annual review and update. This annual process and resulting document represents a key element in the transition of the financial management of the community from an annual planning horizon to a long range, well planned and publicly communicated plan for the future. The Capital Improvement Plan is designed to identify and prioritize any and all known future capital needs of the community which are to be constructed from public sources. The Five Year Capital Improvement Program is a component of the longer range financial planning process, but it is focused on the next five years. Placement of a project in the FY2012-2016 timeframe indicates a higher priority, and requires the project to have realistic funding sources for construction, as well as sufficient operating and maintenance funding for its future costs. The Program identifies all sources of construction funding, and to identify the total cost of operating and maintenance costs, including staffing, for each project. The FY2012-2016 plan includes project costs that total $68,014,022 which is a decrease of $2,248,167 (3.2%) from the FY11-15 capital plan. The total budget change includes removal of completed projects, the addition of new projects, moving projects out to year six, and updated project cost estimates. Those changes are summarized below: Project Number Description Increase/ (Decrease) D6033 Drainage-Oxbow Wash Crossing ($.5M) E8504 Avenue of the Fountains Median $1.8M F4002 Street Maintenance Facility Improvements ($1.7M) F4005 Fire Station 2 Relocation ($2.2M) F4015 Fire Station 1 Renovation $.4M P3013 Neighborhood Park-South ($6M) S6001 Shea Blvd. Climbing Lane-Completed ($1.1M) S6006 FH Blvd. Sidewalk-Completed ($.5M) S6007 Annual Sidewalk Program ($1.5M) S6008 Annual Pavement Management $7M S6010 Saguaro Blvd Mill & Overlay $3M S6014 Turn Lanes-Palisades at FH Blvd. ($.5M) S6019 Saguaro Blvd. Service Rd Elimination ($.8M) S6025 Shea Blvd. Gap Overlay ($.5M) S6046 FH Blvd. Sidewalk ($.5M) S6050 Shea Blvd. Bike Lane ($.5M) S6056 Shea Blvd. Eastbound Bike Lane & Overlay $.6M T5004 Traffic Signal-AOTF & Saguaro ($.5M) T5005 Traffic Signal-Palisades & Eagle Ridge/Palomino ($.5M) T5006 Traffic Signal-FHB & Glenbrook ($.5M) T5010 Intelligent Transportation System $1.2M Vehicle Replacement Program $1.6M None The Height of Desert Living 224 Capital Improvement Program The Five Year Capital Improvement Plan project budget totals $68,014,022 and are planned in the following program areas: Program Area Five Year Total Downtown Improvements $2,905,000 Open Space Projects $2,712,000 Street/Sidewalk Projects $26,058,271 Traffic Signals $2,033,000 Drainage Projects $75,000 Parks & Recreation Projects $30,681,000 General Government Projects $397,500 Fire & Emergency Projects $882,000 Vehicle Replacement Program Contingency $1,612,813 $657,438 TOTAL $68,014,022 Funding Sources and Planning The program blends multiple sources of funds to construct public improvements including General Fund, Excise Tax Fund, Development Fees, Development Agreements, Grants, Capital Projects Fund, Bonds, Vehicle Replacement Fund and other funds. Reduced capital and operating revenue will require the delay or deferral of several capital projects—the matrix on the following pages is a summary of the five year projects and the funding sources for each. As presented the Capital Projects Fund currently shows a surplus of $90,795 if all projects were to move forward. The purpose of the matrix is to identify funding sources for the projects and make adjustments when there are deficits. The project costs have been adjusted with an inflation factor over the five years. The plan requires annual review and update to remain effective and functional. The document represents the combined efforts of staff and the executive budget committee to prepare, prioritize and propose for your consideration and approval as the elected representatives of the community. Respectfully submitted, Richard L. Davis, ICMA-CM Town Manager The Height of Desert Living 225 Capital Improvement Program Resource Summary REVENUES BY SO URCE General Fund Highway User Fund Excise T ax Fund Sales T axes Fund Balance Grants, MAG, etc. Capital Projects Fund Development Fees: Streets Law Enforcement Fire & Emergency Open Space Recreation Library/Museum General Government Bonds Reimbursements from Developers Other FIVE YEAR AVAILABLE FUNDS FY11-12 Requested FY12-13 Requested FY13-14 Requested $ $ $ $ $ $ $ $ 25,000 - - $ $ $ 159,169 $ 345,831 $ 4,351,600 $ 3,066,528 $ 135,960 $ 364,040 $ $ 1,127,771 $ 143,518 $ 356,482 $ 528,000 $ 2,019,534 $ 151,368 $ 348,632 $ 922,000 $ 4,064,852 $ $ $ $ 390,168 $ 360,929 $ 297,042 $ 61,166 $ 1,761,206 $ 424,171 $ 64,119 $ 729,171 $ 13,500,000 $ 29,363,000 $ 1,670,813 $ $ $ $ $ $ $ $ 8,995,911 $ $ 115,000 $ $ $ $ $ $ $ $ 1,583,229 $ $ 450,891 $ $ $ $ 1,627,000 $ $ $ $ 2,944,141 $ 9,200,000 $ 388,372 $ $ $ $ 1,085,000 $ $ $ $ 2,633,528 $ 18,400,000 $ 611,101 $ $ $ $ $ $ $ $ 1,267,947 $ $ 105,449 $ $ $ $ 2,712,000 $ $ $ $ 17,424,756 $ 27,600,000 $ 1,670,813 $ $ $ $ $ $ $ $ $ $ $ 68,104,817 $ 17,140,039 $ 3,686,891 $ 17,207,047 $ 28,216,481 $ 1,763,564 $ 68,014,022 $ PRO JECT CO STS FY11-12 Requested FY12-13 Requested FY13-14 Requested FY14-15 Requested FY15-16 Requested TO TAL FIVE YEAR PRO JECTIO N Downtown Improvements Open Space Projects Street/Sidewalk Projects T raffic Signals Stormwater Management/Drainage Projects Park & Recreation Projects General Government Projects Fire & Emergency Projects Library, Art and Museum Projects Vehicle Replacement Program Contingency $ 805,000 $ $ 14,876,826 $ 200,000 $ 75,000 $ 155,000 $ 297,500 $ 387,000 $ 75,000 $ 100,000 $ 168,713 $ 700,000 $ $ 2,240,812 $ 53,000 $ $ 200,000 $ 25,000 $ $ $ 435,891 $ 32,188 $ 700,000 $ 1,627,000 $ 4,209,876 $ 53,000 $ $ 10,025,000 $ $ 65,000 $ $ 360,372 $ 166,799 $ 700,000 $ 1,085,000 $ 3,089,059 $ 1,727,000 $ $ 20,301,000 $ $ 430,000 $ $ 611,101 $ 273,321 $ $ $ 1,641,698 $ $ $ $ $ $ $ 105,449 $ 16,417 $ 2,905,000 $ 2,712,000 $ 26,058,271 $ 2,033,000 $ 75,000 $ 30,681,000 $ 322,500 $ 882,000 $ 75,000 $ 1,612,813 $ 657,438 $ 17,140,039 $ 3,686,891 $ 17,207,047 $ 28,216,481 $ 1,763,564 $ 68,014,022 The Height of Desert Living - $ $ - SURPLUS/ DEFICIT $ 717,900 $ 1,800,000 $ 6,636,100 $ 10,578,200 T otal Project Costs 106,000 - TO TAL FIVE YEAR PRO JECTIO N FY15-16 Requested $ 131,000 $ $ $ 590,015 $ 1,414,985 $ 5,801,600 $ 10,668,853 T otal Revenues 141,000 - FY14-15 Requested $ $ $ $ $ $ $ 10,000 127,885 385,015 834,500 (90,653) 360,929 297,042 61,166 (950,794) 424,171 64,119 729,171 (3,924,756) 1,763,000 90,795 226 Capital Improvement Program FY12-16 CAPITAL RESOURCES BY CATEGORY FY12-16 CAPITAL EXPENDITURES BY CATEGORY The Height of Desert Living 227 This Page Intentionally Left Blank The Height of Desert Living 228 Capital Projects Summary The Height of Desert Living 229 Capital Projects Summary PROJ NO. PROJECT TITLE Downtown Improvements E8501 Downtown Vision Plan-Phase I (Greening) E8502 Downtown Vision Plan-Phase II (Ave/Lakeside) E8503 Downtown Vision Plan-Phase III (Ave/Saguaro) E8504 Ave of the Fountains Median & Right-Of-Way Improvements TOTAL Open Space Projects O7002 Adero Canyon Trailhead TOTAL Street/Sidewalk Projects Unpaved Alley Paving Projects Shea Boulevard Widening Annual Pavement Management Saguaro Blvd Mill & Overlay Shea Bldv Gap-Overlay Shea Blvd Multi Use Path Fountain Hills Blvd Shoulder Paving S6054 Highway Safety Improvement Program S6055 San Marcus Drive Sidewalk-Four Peaks Elementary School S6056 Shea Blvd. Eastbound Bike Lane and Overlay S6003 S6005 S6008 S6010 S6025 S6047 S6053 TOTAL Traffic Signals T5009 Traffic Signal Upgrades T5010 Intelligent Transportation System (ITS) T5011 Traffic Signal-Palisades & Saguaro Upgrades TOTAL Stormwater Management/ Drainage Projects D6047 Miscellaneous Drainage Improvements TOTAL FY11-12 FY12-13 FY13-14 FY14-15 FIVE YEAR TOTAL FY15-16 $100,000 $0 $0 $0 $0 $100,000 $250,000 $250,000 $250,000 $250,000 $0 $1,000,000 $5,000 $0 $0 $0 $0 $5,000 $450,000 $450,000 $450,000 $450,000 $0 $1,800,000 $805,000 $700,000 $700,000 $700,000 $0 $2,905,000 $0 $0 $1,627,000 $1,085,000 $0 $2,712,000 $0 $0 $1,627,000 $1,085,000 $0 $2,712,000 $0 $2,999,000 $2,561,226 $7,500,000 $691,000 $50,000 $40,000 $310,000 $0 $1,840,812 $0 $0 $50,000 $40,000 $175,000 $0 $3,387,876 $0 $0 $366,000 $281,000 $165,000 $0 $2,924,059 $0 $0 $0 $0 $57,000 $0 $0 $0 $0 $57,000 $327,600 $0 $0 $0 $0 $327,600 $651,000 $0 $0 $0 $0 $651,000 $14,876,826 $2,240,812 $4,209,876 $3,089,059 $200,000 $0 $0 $53,000 $0 $53,000 $0 $1,327,000 $0 $0 $200,000 $1,433,000 $0 $0 $0 $400,000 $0 $400,000 $200,000 $53,000 $53,000 $1,727,000 $0 $2,033,000 $75,000 $0 $0 $0 $0 $75,000 $75,000 $0 $0 $0 $0 $75,000 The Height of Desert Living $0 $650,000 $0 $2,999,000 $1,641,698 $12,355,671 $0 $7,500,000 $0 $691,000 $466,000 $0 $0 $361,000 $1,641,698 $26,058,271 230 Capital Projects Summary PROJ NO. PROJECT TITLE Park & Recreation Projects P3008 Four Peaks Park Improvements P3011 Fountain Park Improvements P3014 New Community Park-Ellman Property P3019 Joint Use School/Town-Fountain Hills High School Site P3020 Joint Use School/TownMcDowell Mountain Site P3021 Fountain Renovation P3022 Fountain Lake Water Quality Improvements TOTAL General Government Projects F4020 Voice & Data Communications Upgrade F4023 Energy Efficiency Program FY11-12 FY12-13 FY13-14 FY14-15 FIVE YEAR TOTAL FY15-16 $50,000 $0 $0 $0 $75,000 $0 $630,000 $0 $705,000 $0 $75,000 $0 $596,000 $0 $671,000 $105,000 $50,000 $0 $0 $0 $0 $0 $0 $0 $0 $105,000 $50,000 $155,000 $0 $0 $825,000 $675,000 $9,200,000 $18,400,000 $50,000 $0 $0 $1,500,000 $0 $27,600,000 $0 $0 $0 $200,000 $10,025,000 $20,301,000 $0 $30,681,000 $90,000 $25,000 $0 $0 $0 $115,000 $207,500 $0 $0 $0 $0 $207,500 $297,500 $25,000 $0 $0 $0 $322,500 $0 $35,000 $0 $0 $65,000 $0 $430,000 $0 $0 $0 $495,000 $35,000 $160,000 $72,000 $0 $0 $0 $0 $0 $0 $0 $0 $160,000 $72,000 $120,000 $0 $0 $0 $0 $120,000 $387,000 $0 $65,000 $430,000 $0 $882,000 $75,000 $0 $0 $0 $0 $75,000 $75,000 $0 $0 $0 $0 $75,000 Vehicle Replacement Per Schedule $100,000 $435,891 $360,372 $611,101 $105,449 $1,612,813 TOTAL $100,000 $435,891 $360,372 $611,101 $105,449 $1,612,813 Contingency $168,713 $32,188 $166,799 $273,321 $16,417 $657,438 TOTAL Fire & Emergency Projects F4015 Fire Station 1 Renovation F4021 Fire Station Emergency Generators F4025 Portable Live Fire Training Unit F4026 Emergency Operations Center/ Prop 202 F4027 Assistance To Fire Fighters Grant – Radios TOTAL Library, Art and Museum Projects F4012 Civic Center Event Circle TOTAL Vehicle Replacement Program TOTAL CAPITAL PROJECTS $17,140,039 $3,686,891 $17,207,047 $28,216,481 The Height of Desert Living $1,763,564 $68,014,022 231 This Page Intentionally Left Blank The Height of Desert Living 232 Capital Projects Information Sheets The Height of Desert Living 233 Capital Projects Information Sheets PROJECT TITLE: Miscellaneous Drainage Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: D6047 This project will provide for the construction of new drainage facilities or the extension of existing facilities at locations of future road widening projects so that excess excavated materials may be put in place when available. The project will also provide for the revegetation of these locations. TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: The Town has worked successfully with municipal, private and utility construction contractors in the past to place excess excavation materials at locations where future Town road widening projects will require fill material. This work is done at no cost to the Town and will save on the costs to fill and compact these areas in the future. The locations where the excess materials can be placed are now limited without constructing or extending drainage culverts. Revegetation is also required in the areas where fill materials are placed to help with erosion and aesthetics. FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES FUND TYPE Prior Years Capital Proj FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $75,000 $75,000 $75,000 $75,000 Developer General HURF Grant TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Engineering Construction $75,000 $75,000 $75,000 $75,000 Acquisition Other TOTAL The Height of Desert Living 234 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 235 Capital Projects Information Sheets PROJECT TITLE: Downtown Vision Plan - Phase I (Greening) PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8501 Project is planned to introduce additional trees and potentially shrubs to Fountain Park and a number of vacant lots principally in the downtown area. Donations will be sought for this work which is to be completed in time for the State's Centennial on February 14, 2012. TOWN GOALS: TIMEFRAME: FY 2010-11 YEAR PROJECT BEGAN: FY 2010-11 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: The "Greening of Downtown" was one of the recommendations to come from the recently completed Downtown Visioning Project. The "Greening of Downtown" envisioned additional trees and shrubbery for Fountain Park to provide additional shade and aesthetic appeal and the planting of greenery in the Town's privately-owned, large vacant lots in the downtown area. The source of funding is to be donation driven. The project will include a demonstration planting area on the park's east side, trees along the sidewalks and paths in and around the park, and more intensely planted "grove" areas, which are envisioned to include both trees and shrubs. Lastly, additional work that is envisioned included naturalization of the park islands and a desert wildflower area among others. FUNDING PRIORITY: High - Finishes a Partially Completed Project FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General Capital Proj Grant $100,000 $100,000 $100,000 $100,000 Developer TOTAL The Height of Desert Living 236 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction $100,000 $100,000 $100,000 $100,000 Other TOTAL OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 237 Capital Projects Information Sheets PROJECT TITLE: Downtown Vision Plan - Phase II (Avenue/Lakeside Project) PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8502 This project may be used as an inducement to reimburse a developer(s) up to $1 million for construction of Town approved streetscape/sidewalks/road improvements for development of a project or projects in the Lakeside District and/or The Avenue District in alignment with the Downtown Vision Plan adopted by Council on 9/17/09 and in alignment with the Downtown Area Specific Plan framework. It may also be used by the Town for streetscape/sidewalks/road improvements/parking studies to induce a developer(s) to develop a project or projects in the above mentioned Districts. TOWN GOALS: TIMEFRAME: FY 2012-15 YEAR PROJECT BEGAN: N/A TOTAL ESTIMATED PROJECT COST: $1,000,000 PROJECT JUSTIFICATION: In FY 2005/2006 and FY 2006/2007, the Town completed Phases I and II of the "Avenue of the Fountains Enhancement Project." Phase I included design of the entire project, and construction of the streetscape and sidewalks on the north side of the Avenue. Phase II included construction of the streetscape and sidewalks on the south side of the Avenue in front of Town Hall. In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce, embarked on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners were engaged to assist in this project. The process included input in structured group settings. Two different groups, inclusive of community leaders and local constituents, formally assisted in defining the vision - the Project Team and the Focus Group. In addition, the process included numerous public meetings to discuss the project progress, and receive feedback and guidance. This project will continue the "Avenue of the Fountains Enhancement Project" in the form of an inducement up to $1,000,000 to reimburse a developer or developers for developing a project(s) in the Lakeside District or The Avenue District in alignment with the Downtown Vision Plan. It may also be in the form of a Town project to induce a development. The Town Council would formalize the reimbursement or inducement through an adopted Development Agreement which would outline the conditions of the reimbursements or inducements. FUNDING PRIORITY: High - Town Council Priority The Height of Desert Living 238 Capital Projects Information Sheets FUNDING SOURCES FUND TYPE Prior Years Excise Tax FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $250,000 $250,000 $250,000 $250,000 $1,000,000 $250,000 $250,000 $250,000 $250,000 $1,000,000 Capital Proj Grant Developer General TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Other $250,000 $250,000 $250,000 $250,000 $1,000,000 TOTAL $250,000 $250,000 $250,000 $250,000 $1,000,000 Planning Design Construction OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 239 Capital Projects Information Sheets PROJECT TITLE: Downtown Vision Plan - Phase III (Avenue/Saguaro Project) PROJECT ESCRIPTION/SCOPE: PROJECT NUMBER: E8503 This project will conduct traffic counts and study various alternatives for the ultimate configuration of the Saguaro Blvd. and Avenue of the Fountains intersection. TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2010-11 TOTAL ESTIMATED PROJECT COST: $30,000 PROJECT JUSTIFICATION: In FY 2005/2006 and FY 2006/2007, the Town completed Phases I and II of the "Avenue of the Fountains Enhancement Project." Phase I included design of the entire project, and construction of the streetscape and sidewalks on the north side of the Avenue. Phase II included construction of the streetscape and sidewalks on the south side of the Avenue in front of Town Hall. In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce embarked on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners were engaged to assist in this project. The process included input in structured group settings. The Town then added the Mill & Overlay of Saguaro Blvd. to the Capital Improvement Program. In order to insure that the Downtown Vision Plan is followed, this project will study various alternatives for the ultimate configuration of the Saguaro Blvd. and Avenue of the Fountains intersection. FUNDING PRIORITY: High - Town Council Priority FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $25,000 $5,000 $30,000 $25,000 $5,000 $30,000 General Capital Proj Grant Excise Tax Developer TOTAL The Height of Desert Living 240 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Other $25,000 $5,000 $30,000 TOTAL $25,000 $5,000 $30,000 Planning Design Construction OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 241 Capital Projects Information Sheets PROJECT TITLE: Avenue of the Fountains Median and Right-Of-Way Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8504 This project will include improvements to the median and right-of-way areas along the Avenue of the Fountains from Saguaro to La Montana to provide a more vibrant and pedestrian friendly downtown area as well as provide areas for special events. TOWN GOALS: TIMEFRAME: FY 2012-15 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $1,800,000 PROJECT JUSTIFICATION: The Avenue of the Fountains median between Saguaro and La Montana is utilized for numerous community events throughout the year. Due to its age and use the median and right-of-way areas are in need of improvements including but not limited to the replacement of trees, curbing, brick pavers, irrigation systems, electrical systems and resurfacing/replacement of the fountains. FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems FUNDING SOURCES FUND TYPE Prior Years FY 2015-16 TOTAL FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 $200,000 $200,000 $200,000 $200,000 $800,000 $250,000 $250,000 $250,000 $250,000 $1,000,000 $450,000 $450,000 $450,000 $450,000 $1,800,000 General Capital Proj Grant Excise Tax Debt Service TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning $10,000 $10,000 $10,000 $10,000 $40,000 Design $40,000 $40,000 $40,000 $40,000 $160,000 Construction $400,000 $400,000 $400,000 $400,000 $1,600,000 $450,000 $450,000 $450,000 $450,000 $1,800,000 Other TOTAL The Height of Desert Living 242 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Other $500 $1,000 $1,000 $1,000 $1,000 $4,500 TOTAL $500 $1,000 $1,000 $1,000 $1,000 $4,500 Salaries & Benefits Services & Supplies The Height of Desert Living 243 Capital Projects Information Sheets PROJECT TITLE: Civic Center Event Circle PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4012 This project includes the installation of brick pavers or similar material in FY11-12 at the Civic Center courtyard area to allow various events to be held there and to improve the appearance. TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: The original Civic Center project included a center courtyard event plaza between the Community Center and the Library/Museum. Due to escalations in construction costs the event plaza was not completed. The plaza currently has a gravel surface which is not ADA compliant and cannot be utilized for events. The plaza was envisioned and designed with a surface area of brick pavers. The intended use was for an event space managed by the Community Center staff as a revenue source as well as a public space for citizens and visitors to enjoy the arts. The project is estimated at $75,000 and would complete the brick paver surface which would allow the plaza to be more fully utilized. FUNDING PRIORITY: Low - Provides an Expanded Level of Service FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Grant Capital Proj $75,000 $75,000 $75,000 $75,000 General HURF Developer TOTAL The Height of Desert Living 244 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction $75,000 $75,000 $75,000 $75,000 Other TOTAL OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 245 Capital Projects Information Sheets PROJECT TITLE: Fire Station 1 Renovation PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4015 This project will provide a 1,500 square foot addition for five bunkrooms, a shower room and storage space. This will be a one story addition to the north side of the existing building. The existing double wide trailer will be tested for asbestos and demolished. This space will be converted to parking to replace the parking space used for the addition. TOWN GOALS: TIMEFRAME: FY 2013-15 YEAR PROJECT BEGAN: FY 2013-14 TOTAL ESTIMATED PROJECT COST: $495,000 PROJECT JUSTIFICATION: 1. The exisiting station has a 12' X 20' sleeping space for five firefighters, a 12' X 12' captains office/sleeping space and non ADA compliant washroom/shower. 2. No female space. 3. Lack of station storage. 4. Existing external trailer, which houses the 2 person ambulance crew, is in deplorable condition ( the floor could collapse ) and is extremely expensive to power and cool, will be razed and removed. This area will be converted to parking space. 5. The existing living space in the station will be converted for the ambulance crew. The bathroom/ shower will be used for this crew. 6. Storage will be added to the existing space. 7. This will be an opportunity to introduce energy efficiency technology to save on utility costs. FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities The Height of Desert Living 246 Capital Projects Information Sheets FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $65,000 $430,000 $495,000 $65,000 $430,000 $495,000 Excise Tax Debt Service Capital Proj HURF Grant TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $65,000 $10,000 $75,000 $420,000 $420,000 $430,000 $495,000 Planning Design Construction Other TOTAL $65,000 OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $1,000 $2,000 $3,000 $1,000 $2,000 $3,000 Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 247 Capital Projects Information Sheets PROJECT TITLE: Voice & Data Communications Upgrade PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4020 Replace network equipment at the Civic Center (Town Hall and Community Center) with expansion to two fire stations and street yard in following years. Implementation of a voice over internet protocol (VOIP) telephone system. TOWN GOALS: TIMEFRAME: FY 2006-13 YEAR PROJECT BEGAN: FY 2005-06 TOTAL ESTIMATED PROJECT COST: $125,000 PROJECT JUSTIFICATION: Existing network hardware has exceeded life expectancy and is no longer supported by the manufacturer. Existing voice communication hardware has also reached its end of life and replacement parts are extremely hard to acquire. Replacement of existing equipment will minimize threat of hardware failures, increase network capacity, and improve efficiency of staff with features like unified messaging, remote office capabilities, and improved call routing while leveraging existing technology FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General $10,000 $90,000 $25,000 $125,000 $10,000 $90,000 $25,000 $125,000 Debt Service Capital Proj HURF Grant TOTAL The Height of Desert Living 248 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years Planning $10,000 Acquisition FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $10,000 $90,000 $25,000 $115,000 $90,000 $25,000 $125,000 Construction Other TOTAL $10,000 OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Other $13,500 $17,500 $17,500 $17,500 $66,000 TOTAL $13,500 $17,500 $17,500 $17,500 $66,000 Salaries & Benefits Services & Supplies The Height of Desert Living 249 Capital Projects Information Sheets PROJECT TITLE: Fire Station Emergency Generators PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4021 The Town was awarded a Federal Emergency Management Firefighters Grant to replace the 15kW generator at Station No. 1 with an 80kW generator and add a new 50kW generator at Station No. 2. The generator purchase and electrical design is funded 90% through Grant funds and 10% through CIP funds. The installation of the generators and associated electrical equipment is to be funded by the Town in FY2011-12. TOWN GOALS: TIMEFRAME: FY 2010-12 YEAR PROJECT BEGAN: FY 2010-11 TOTAL ESTIMATED PROJECT COST: $101,000 PROJECT JUSTIFICATION: Fire Station No. 1 is the Town's secondary Emergency Operations Center. The existing 15kW generator can only power the existing VHF radio system, emergency lighting, overhead doors and a few recepticles. The new generator will power the entire facility including the HVAC system and the proposed 800MHZ radio system. The generator for Station No.2 is sized to power the entire facility as well. The fire stations will be able to act as an area of refuge should there be a prolonged power outage in Fountain Hills. FUNDING PRIORITY: High - Protects Health & Safety of the Town FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 Capital Proj $6,600 $35,000 Grant $59,400 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Excise Tax $41,600 $59,400 HURF TOTAL $66,000 $35,000 $101,000 PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $5,000 Construction $5,000 $35,000 Acquisition $61,000 TOTAL $66,000 $35,000 $61,000 $35,000 The Height of Desert Living $101,000 250 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 251 Capital Projects Information Sheets PROJECT TITLE: Energy Efficiency Program PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4023 The Town received an energy efficiency and conservation grant totaling $146,000. The funds will be used to implement energy efficiency measures by upgrading the current energy management system computer program. The Town may also be eligible to receive rebates from SRP in the amount of $71,000, for a total project cost of $217,000. TOWN GOALS: TIMEFRAME: FY 2010-12 YEAR PROJECT BEGAN: FY 2010-11 TOTAL ESTIMATED PROJECT COST: $217,000 PROJECT JUSTIFICATION: The project is a three-tiered program that will update some of the high-energy use equipment currently in operation within Town-owned buildings. Tier one of the project was to conduct a level two energy audit that helped identify areas for increased efficiency. The energy audit identified our current Energy Management System and HVAC systems as the items with the most potential for energy and cost savings. Currently the Town Center Complex runs heating and cooling operations with two separate, manually run, Energy Management Systems. The two separate systems are not compatible and do not communicate with each other. The Town will be replacing the current system with a single system that is automated and can adjust heating and cooling when needed. Along with the Energy Management System upgrades we will be adding five separate mini-split cooling units to the IT server rooms and telecommunications rooms at Town Hall and the Community Center. Currently these rooms are being cooled by units that also handle office areas and meeting rooms thereby needlessly cooling them. The temperatures in the IT rooms are kept at a much lower level to protect the equipment from overheating. The final tier of the program will use any remaining funds to retrofit designated Town-owned buildings with more energy efficient products such as lighting, window tinting, etc. FUNDING PRIORITY: Medium - Results in Increased Efficiency FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Grant $9,500 $207,500 $217,000 $9,500 $207,500 $217,000 Capital Proj General HURF TOTAL The Height of Desert Living 252 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years Planning $9,500 FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $9,500 Design Construction TOTAL $9,500 $207,500 $207,500 $207,500 $217,000 OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 253 Capital Projects Information Sheets PROJECT TITLE: Portable Live Fire Training Unit PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4025 The Fountain Hills Fire Department will be applying for a regional (Rio Verde, Fort McDowell and Salt Fiver Fire Departments) Assistance to Firefighters Grant for a portable Live Fire Training Unit. This is a 90% Federal grant with a 10% local match. Fountain Hills and Verde River would split the matching funds and either Fort McDowell or Salt River will donate a site to locate the training unit. TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $160,000 PROJECT JUSTIFICATION: This grant will serve a two-fold purpose: better trained firefighters, which will provide each department the ability to protect lives and property in our communities for years to come, and most importantly better trained firefighters are safer firefighters which in turn could prevent injuries. FUNDING PRIORITY: High - Protects Health & Safety of the Town FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Excise Tax General $16,000 $16,000 Grant $144,000 $144,000 $160,000 $160,000 HURF TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction AcquisitionC. $160,000 $160,000 TOTAL $160,000 $160,000 The Height of Desert Living 254 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 255 Capital Projects Information Sheets PROJECT TITLE: Emergency Operations Center/Prop 202 PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4026 This project will improve the unfinished space adjacent to Town Council Chambers into an Emergency Operations Center (EOC). This room will become the primary center for emergency staff to operate in the event of a Town or Region wide emergency. This project is a Proposition 202 request. TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $72,000 PROJECT JUSTIFICATION: Currently the Town EOC is being set up in the council chambers. This is an open space that does not lend itself to security and inter-operability with all the personnel and agency's that must operate within this space during a declared emergency. This proposed EOC would be the central location for communication equipment, emergency operations manuals and material, phone banks, and computer terminals. FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Excise Tax Debt Service Grant $72,000 $72,000 $72,000 $72,000 HURF TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $10,000 $10,000 Construction $62,000 $62,000 TOTAL $72,000 $72,000 The Height of Desert Living 256 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $1,000 $1,000 $1,000 $1,000 $4,000 $1,000 $1,000 $1,000 $1,000 $4,000 Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 257 Capital Projects Information Sheets PROJECT TITLE: Assistance to Firefighters Grant / Radios PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4027 Fountain Hills continues to move to a regional automatic aid communication system. We have committed, through grants which we have received the past three years, to upgrade our VHS portable and mobile radios, and added 800 MHz mobile radios to our apparatus. This grant will purchase 12 portable VHS/700-800 MHz radios, 2 base station radios, and battery chargers. This is a 90% Federal grant with a 10% Town match. TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $120,000 PROJECT JUSTIFICATION: This project is to purchase VHS / 700-800 MHz, portable and 2 base station radios, and to continue the progression to valley wide interoperability to communicate with the Mesa Auto-aid system (Rio Verde FD); the Phoenix Auto-aid system (Scottsdale FD and our mutual aid partners), when they turn their systems on next year. We currently have the ability to communicate with MCSO via mobile radios, however not operationally with portables. FUNDING PRIORITY: High - Protects Health & Safety of the Town FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Excise Tax Capital Proj $12,000 $12,000 Grant $108,000 $108,000 $120,000 $120,000 HURF TOTAL The Height of Desert Living 258 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction Acquisitionitem. $120,000 $120,000 TOTAL $120,000 $120,000 OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 259 Capital Projects Information Sheets PROJECT TITLE: Adero Canyon Trailhead PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: O7002 This access and trailhead will be the main entrance into the Town's McDowell Mountain Preserve and would provide the public with a large parking area, trail access and information, restrooms, a shade ramada and drinking water. Parking for up to two buses will be provided on the site for the potential use of the local school district to conduct on-site environmental classes. The site would be designed to meet ADA requirements. TOWN GOALS: TIMEFRAME: FY 2013-18 YEAR PROJECT BEGAN: FY 2013-14 TOTAL ESTIMATED PROJECT COST: $2,712,000 PROJECT JUSTIFICATION: This entrance would be the sole means by which people would be able to access the McDowell Mountain Preserve from the south without walking through existing MCO private property. The site has been planned for a number of years with a master plan for development. The timing of this project has been moved to FY 2013-2014 to better reflect the realities of MCO's development schedule for the Adero Canyon development and the construction of the planned access road by MCO, which would serve as the means by which access to the trailhead site would be gained for the construction of the trailhead. Currently, MCO does not have a target date for when the Adero Canyon development might commence. The trailhead site, once completed, will be ADA compliant and provide access to the complete Preserve and its trail system which has already been constructed. FUNDING PRIORITY: Low-Provides an Expanded level of Service FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Dev Fees $1,627,000 $1,085,000 $2,712,000 TOTAL $1,627,000 $1,085,000 $2,712,000 General Capital Proj Grant The Height of Desert Living 260 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $300,000 $300,000 Construction $1,327,000 $1,085,000 $2,412,000 $1,627,000 $1,085,000 $2,712,000 Other TOTAL OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits $10,000 $10,000 $20,000 Services & Supplies $10,000 $10,000 $20,000 $20,000 $20,000 $40,000 Other TOTAL The Height of Desert Living 261 Capital Projects Information Sheets PROJECT TITLE: Four Peaks Park Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3008 Future improvements to Four Peaks Park will focus on the 11-acres immediately adjacent to Four Peaks Elementary School and the Boys and Girls Club - McKee Branch. When the Town acquired the parcel from the Fountain Hills Unified School District in 2001, it was anticipated that improvements would occur within the next few years as the facilities were aging. Parking, sidewalk connectivity, and landscaping are just some of the areas that will be improved, along with additional recreational amenities as determined through public meetings. TOWN GOALS: TIMEFRAME: FY 2012-17 YEAR PROJECT BEGAN: FY 2012-13 TOTAL ESTIMATED PROJECT COST: $2,700,000 PROJECT JUSTIFICATION: The Four Peaks Park master plan needs to be updated to reflect the changing recreational needs of the community since the original master plan was approved in 2001. For example, the Skate Park was originally included in the Four Peaks Park master plan, but that facility has since been included in the Desert Vista Park master plan and built at that park. Additionally, a roller hockey rink was planned for Four Peaks Park, but the popularity of the sport has declined locally and the facility is no longer necessary. By updating the master plan in FY12-13, the Town would be in a much better position to apply for grants or potential stimulus funding that may be available for development. With an updated and approved master plan, the Town could quickly transition into detailed design and construction documents, and ultimately construction when funding becomes available. Design and construction of the improvement are estimated at $2,650,000 and will be contingent upon grant funding. Improvements to this park will fill immediate recreational needs, due to the fact that much of the park has been developed or improved in the past 10-15 years. It is anticipated that the master plan would focus on the 11-acres immediately adjacent to the elementary school and Boys and Girls Club - McKee Branch. Improvements would likely have a positive impact on the surrounding neighborhood and bring the park up to the standards of the Town's other municipal parks. FUNDING PRIORITY: Medium - Maintains Existing Service Level The Height of Desert Living 262 Capital Projects Information Sheets FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 Capital Proj FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $50,000 $50,000 $50,000 $50,000 Excise Tax Grant Developer General TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 Planning FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $50,000 $50,000 $50,000 $50,000 Design Construction Other TOTAL OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 263 Capital Projects Information Sheets PROJECT TITLE: Fountain Park Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3011 Remaining improvements to Fountain Park include renovation of the east parking lot with lights, low level lighting of interior and exterior sidewalks, monument signage, and amphitheater area lighting and staging for day and evening events. TOWN GOALS: TIMEFRAME: FY 2013-15 YEAR PROJECT BEGAN: FY 2013-14 TOTAL ESTIMATED PROJECT COST: $1,500,000 PROJECT JUSTIFICATION: Fountain Park has undergone several phases of improvements since the Town acquired the park in 1997. All improvements are being done in conjunction with the approved park master plan and will help keep Fountain Park the signature facility in Fountain Hills. These items represent the final improvements to the park as outlined in the most recent master plan, which was approved in 1999. Until detailed construction documents and an Opinion of Probable Costs (OPC) can be determined, the numbers shown are estimates. FUNDING PRIORITY: High - Finishes a Partially Completed Project FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $825,000 $675,000 $1,500,000 $825,000 $675,000 $1,500,000 General Capital Proj Grant Developer TOTAL The Height of Desert Living 264 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $150,000 $150,000 Construction $675,000 $675,000 $1,350,000 $825,000 $675,000 $1,500,000 Other TOTAL OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits $22,725 $22,725 $44,450 Services & Supplies $28,300 $28,300 $56,600 $51,025 $51,025 $102,050 Other TOTAL The Height of Desert Living 265 Capital Projects Information Sheets PROJECT TITLE: New Community Park - Ellman Property PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3014 Design and development of 19 acres of community park in the Ellman Company property in northern Fountain Hills. There will be an additional 27 acre neighborhood park in the development across the street from the Community Park. The two parks will have community and neighborhood park amenities appropriate for each site. TOWN GOALS: TIMEFRAME: FY 2013-15 YEAR PROJECT BEGAN: FY 2013-14 TOTAL ESTIMATED PROJECT COST: $27,600,000 PROJECT JUSTIFICATION: The Town of Fountain Hills is deficient in the number of acres for both community and neighborhood parks according to national guidelines from the National Recreation and Parks Association (NRPA). This park will help to bring the Town within acceptable minimal guidelines for community parks and closer to the minimal guidelines on neighborhood park acreages based on the Town's population. Development of the parks is also included in the General Plan as recommended at the time of annexation of the State Trust Land. The cost to develop the two parks is computed as follows: Acquisition - $200,000 per acre and Development - $400,000 per acre for a combined total of $600,000 per acre. Based on a total of 46 acres X $600,000 would equal $27,600,000 for both acquisition and development. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Developer $9,200,000 $18,400,000 $27,600,000 TOTAL $9,200,000 $18,400,000 $27,600,000 General Capital Proj Grant PROJECT EXPENSES The Height of Desert Living 266 Capital Projects Information Sheets ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Acquisition $9,200,000 $18,400,000 $27,600,000 $9,200,000 $18,400,000 $27,600,000 Construction TOTAL OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits $200,000 $200,000 $400,000 Services & Supplies $150,000 $150,000 $300,000 Other $50,000 $50,000 TOTAL $400,000 $750,000 The Height of Desert Living 267 Capital Projects Information Sheets PROJECT TITLE: Joint Use School / Town Park - Fountain Hills High School Site PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3019 Develop Fountain Hills High School property to include a large open turf area with irrigation for athletic practices and programs. TOWN GOALS: TIMEFRAME: FY 2012-15 YEAR PROJECT BEGAN: FY 2012-13 TOTAL ESTIMATED PROJECT COST: $705,000 PROJECT JUSTIFICATION: The Town Council, School Board and Parks and Recreation Commission all recommended approval of the two (2) Joint Use Parks at Fountain Hills High School and McDowell Mountain Elementary school. Development of Town parks on School District property keeps the Town from having to acquire new land and helps meet the needs of both the Town and School District. The Estimate of Probable Construction Costs (OPC) was provided by Olsson Associates in 2007. By creating construction documents in FY11-12, the Town would be in a much better position to apply for grants or potential stimulus funding that may be available for development. Then the Town could quickly transition into construction when funding becomes available. Staff is proposing that construction documents for both P3019 and P3020 be done together ($150,000) due to an economy of scale applied by the landscape architect, potentially creating a savings to the Town on each project. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General Capital Proj $75,000 $630,000 $705,000 $75,000 $630,000 $705,000 Grant Developer HURF TOTAL The Height of Desert Living 268 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $75,000 Construction $10,000 $85,000 $620,000 $620,000 $630,000 $705,000 Other TOTAL $75,000 OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $5,000 $5,000 $10,000 $5,000 $5,000 $10,000 Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 269 Capital Projects Information Sheets PROJECT TITLE: Joint Use School / Town Park - McDowell Mountain Site PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3020 Develop McDowell Mountain Elementary School's property to include a large open turf area with irrigation for athletic practices and programs. TOWN GOALS: TIMEFRAME: FY 2012-15 YEAR PROJECT BEGAN: FY 2012-13 TOTAL ESTIMATED PROJECT COST: $671,000 PROJECT JUSTIFICATION: The Town Council, School Board and Parks and Recreation Commission all recommended approval of the two (2) Joint Use Parks at Fountain Hills High School and McDowell Mountain Elementary school. Development of Town parks on School District property keeps the Town from having to acquire new land and helps meet the needs of both the Town and School District. By creating construction documents in FY11-12, the Town would be in a much better position to apply for grants or potential stimulus funding that may be available for development. Then the Town could quickly transition into construction when funding becomes available. Staff is proposing that construction documents for both P3019 and P3020 be done together ($150,000) due to an economy of scale applied by the landscape architect, potentially creating a savings to the Town on each project. FHUSD has indicated that they may have funding available in future years to assist in the completion of this project. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General Capital Proj $75,000 $596,000 $671,000 $75,000 $596,000 $671,000 Grant Developer TOTAL The Height of Desert Living 270 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $75,000 Construction TOTAL $75,000 $10,000 $85,000 $586,000 $586,000 $596,000 $671,000 OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $5,000 $5,000 $10,000 $5,000 $5,000 $10,000 Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 271 Capital Projects Information Sheets PROJECT TITLE: Fountain Renovation PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3021 In 2010, one of the three pumps/motors that operates the "World Famous Fountain" failed, resulting in over $30,000 in repairs that were unbudgeted. This project proactively pulls the remaining two pumps/motors, inspects, and rebuilds each, if necessary, so that all three pumps/motors are operating properly. Additionally, work is required in the wet well beneath the pump house due to its deteriorating condition and to prevent debris from entering the pumps. TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $105,000 PROJECT JUSTIFICATION: The work is necessary to ensure the continued operation of the "World Famous Fountain" without unexpected interruptions and unscheduled funding requests. FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES FUND TYPE Prior Years Capital Proj FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $105,000 $105,000 $105,000 $105,000 General Grant Developer HURF TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction Other $105,000 $105,000 TOTAL $105,000 $105,000 The Height of Desert Living 272 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 273 Capital Projects Information Sheets PROJECT TITLE: Fountain Lake Water Quality Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3022 This project will help improve water quality in Fountain Lake by developing a comprehensive water quality management program. TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $50,000 PROJECT JUSTIFICATION: Fountain Lake serves as the centerpiece of the Town activities. The total lake area is approximately 29 acres and receives reclaimed wastewater with a high nutrient concentration. Over the years the lake has experienced episodes of low oxygen levels, occasional algae blooms, unpleasant odors and even fish die off. Meetings are being held between the Town and the Sanitary District to help determine the extent and funding levels needed to further improve the lake's water quality in the future. A comprehensive water quality management program is anticipated to be completed by a consultant in FY11-12. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Prior Years Capital Proj FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $50,000 $50,000 $50,000 $50,000 General Grant Developer HURF TOTAL PROJECT EXPENSES ACTIVITY Planning Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $50,000 $50,000 50,000 $50,000 Design Construction Other TOTAL The Height of Desert Living 274 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 275 Capital Projects Information Sheets PROJECT TITLE: Unpaved Alley Paving Projects PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6003 This project involves paving a number of unpaved alleys throughout the Town. The paving project is divided into five phases as follows: Phase I: 1,400 LF from Panorama to Colony - Completed Phase II: 870 LF from Tower to Panorama - Completed Phase III: 890 LF from Panorama to Enterprise in FY2012-13 Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Blvd to Glenbrook in FY2013-14 Phase V: 635 LF from Desert Vista to Saxon Dr. and 410 LF from Tioga south and east of Panorama in FY2014-15 TOWN GOALS: TIMEFRAME: FY 2010-15 YEAR PROJECT BEGAN: FY 2009-10 TOTAL ESTIMATED PROJECT COST: $650,000 PROJECT JUSTIFICATION: Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollution. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved alleys to be stabilized. Design will be conducted by Town staff and bid for construction. FUNDING PRIORITY: High - Federal, State or Local Mandate FUNDING SOURCES FUND TYPE Capital Proj Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $310,000 $175,000 $165,000 $650,000 $310,000 $175,000 $165,000 $650,000 Debt Service General HURF TOTAL The Height of Desert Living 276 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Construction $310,000 $175,000 $165,000 $650,000 TOTAL $310,000 $175,000 $165,000 $650,000 Planning Design OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Other $2,000 $2,000 $2,000 $6,000 TOTAL $2,000 $2,000 $2,000 $6,000 Salaries & Benefits Services & Supplies The Height of Desert Living 277 Capital Projects Information Sheets PROJECT TITLE: Shea Boulevard Widening PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6005 This project will widen Shea Boulevard to three lanes in each direction from the east Town boundary to approximately 1,000 feet west of Technology Drive. Also included in the project are improvements to the Shea and Saguaro intersection, a rubberized asphalt overlay of the existing pavement, curb and gutter, sidewalks, traffic signal improvements, traffic signal interconnect conduit, wiring and appurtenances. TOWN GOALS: TIMEFRAME: FY 2010-12 YEAR PROJECT BEGAN: FY 2009-10 TOTAL ESTIMATED PROJECT COST: $3,104,000 PROJECT JUSTIFICATION: Shea Boulevard is a road of regional significance and has an average traffic volume of 25,000 vehicles per day at Saguaro Boulevard. This is a MAG Proposition 400 project which will provide for 70% of the project funding with a 30% match from the Town. The Town was also awarded MCDOT Special Project Funds in the amount of $152,000 to provide for a rubberized asphalt overlay from the Beeline Highway to the eastern Town limit. FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 Capital Proj $105,000 $781,000 $886,000 $2,218,000 $2,218,000 $2,999,000 $3,104,000 Grant FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General HURF Developer TOTAL $105,000 The Height of Desert Living 278 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $80,000 $72,000 $152,000 $2,927,000 $2,927,000 Planning Design Construction Other $25,000 TOTAL $105,000 $25,000 $2,999,000 $3,104,000 OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $2,000 $2,000 $20,000 $2,000 $2,000 $28,000 $2,000 $2,000 $20,000 $2,000 $2,000 $28,000 Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 279 Capital Projects Information Sheets PROJECT TITLE: Annual Pavement Management PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6008 The pavement management program includes various levels of treatment such as surface seal, slurry seal, mill and overlay as well as reconstruction. Roadways typically have a life span of 20-30 years. Many of the roadways in Town are currently 20 to 30 years old and are approaching their useful life. This program will extend the useful life of the roadways in Fountain Hills in some instances to over 50 years. TOWN GOALS: TIMEFRAME: FY 2012-31 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $12,355,671 PROJECT JUSTIFICATION: Fountain Hills has seven pavement zones which are maintained on an annual basis. The pavement maintenance program is designed to replace the roadway surface every 35 years. To accomplish this each zone will require 20% of the roadways to undergo a mill and overlay treatment annually as well as surface seal and/or slurry seal of the remaining 80% of the roadways in each zone to extend the useful life out to 50+ years in some instances. This work is anticipated to be funded through voter approved bonds. In addition to the annual maintenance (every seven years) each zone will be surface sealed midway (approximately three to four years) into the maintenance cycle to properly maintain the roadway surfaces. The interim surface sealing is to be paid through the Capital Projects Fund. The annual pavement management schedule is as follows: Zone 6: FY11-12 Zone 7: FY12-13 (arterial roadways) Zone 1: FY13-14 Zone 2: FY14-15 Zone 3: FY15-16 Zone 4: FY16-17 Zone 5: FY17-18 FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES The Height of Desert Living 280 Capital Projects Information Sheets FUND TYPE Prior Years FY 2011-12 Capital Proj FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $1,065,315 $257,583 $443,735 $290,531 $373,751 $2,430,915 $1,495,911 $1,583,229 $2,944,141 $2,633,528 $1,267,947 $9,924,756 $2,561,226 $1,840,812 $3,387,876 $2,924,059 $1,641,698 $12,355,671 HURF General Debt Service Grant TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $2,561,226 $1,840,812 $3,387,876 $2,924,059 $1,641,698 $12,355,671 $2,561,226 $1,840,812 $3,387,876 $2,924,059 $1,641,698 $12,355,671 Planning Design Construction Other TOTAL OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 281 Capital Projects Information Sheets PROJECT TITLE: Saguaro Boulevard Mill and Overlay PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6010 This project will mill and overlay Saguaro Boulevard from Trevino to Fountain Hills Boulevard including the removal and replacement of subgrade as required. Also included are major drainage improvements at Palisades, minor drainage improvements at various locations, sidewalks, ADA ramps and concrete curb removal and replacement as required. An allowance for intersection improvements at Avenue of the Fountains is also included. TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $7,500,000 PROJECT JUSTIFICATION: Saguaro Boulevard was one of the first streets constructed in Fountain Hills. This mill and overlay along with complete roadway replacement at various locations is the first major work performed on the street. There have been some repairs performed in areas over time, however, the overall condition of the asphalt requires extensive rehabilitation. This project is anticipated to be funded by voter approved bonds. FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Excise Tax HURF General Debt Service $7,500,000 $7,500,000 $7,500,000 $7,500,000 Grant TOTAL PROJECT EXPENSES ACTIVITY Engineering Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $700,000 $700,000 $6,800,000 $6,800,000 $7,500,000 $7,500,000 Design Construction Other TOTAL The Height of Desert Living 282 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 283 Capital Projects Information Sheets PROJECT TITLE: Shea Boulevard Gap - Overlay PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6025 This project will provide a rubberized asphalt overlay on Shea Blvd. from Fountain Hills Blvd. to west of Technology Drive. The project will also construct and landscape the 2 median gaps and will widen the south roadway pavement for an eastbound bike lane. TOWN GOALS: TIMEFRAME: FY 2010-12 YEAR PROJECT BEGAN: FY 2009–10 TOTAL ESTIMATED PROJECT COST: $1,214,000 PROJECT JUSTIFICATION: The eastbound bike lane and median provide safety and aesthetic benefits to this roadway segment. The rubberized asphalt overlay provide a long-term maintenance restoration of the pavement surface. FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $123,000 $10,000 $133,000 Grant $400,000 $681,000 $1,081,000 $523,000 $691,000 $1,214,000 General HURF TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Design $123,000 $10,000 $133,000 Construction $400,000 $681,000 $1,081,000 TOTAL $523,000 $691,000 $1,214,000 Planning The Height of Desert Living 284 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $2,000 $2,000 $2,000 $20,000 $2,000 $28,000 $2,000 $2,000 $2,000 $20,000 $2,000 $28,000 Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 285 Capital Projects Information Sheets PROJECT TITLE: Shea Boulevard Multi-Use Path PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6047 This project will construct a new multi-use path on the south side of Shea Boulevard from 142nd Street to Eagle Mountain Parkway. TOWN GOALS: TIMEFRAME: FY 2012-14 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $466,000 PROJECT JUSTIFICATION: Fountain Hills was awarded a $273,000 Congestion Mitigation Air Quality (CMAQ) grant from the Maricopa Association of Governments (MAG) to construct the Shea Boulevard multi-use pathway in FY12-13. Staff will apply for a one year deferral to move construction to FY13-14. The project will be administered by ADOT. The multi-use pathway will fill in the existing gap on the south side of Shea between Scottsdale's multi-use path which ends at 142nd Street and Fountain Hills' sidewalk which begins at Eagle Mountain Boulevard. This will be a joint project between the Town(70%) and the City of Scottsdale (30%) with the local funding split based upon the length of the project located within each jurisdiction. FUNDING PRIORITY: Medium - Results in Increased Efficiency FUNDING SOURCES FUND TYPE Prior Years Capital Proj FY 2011-12 FY 2012-13 FY 2013-14 $35,000 $35,000 $65,000 $135,000 $273,000 $273,000 Grant FY 2014-15 FY 2015-16 TOTAL General Scottsdale $15,000 $15,000 $28,000 $58,000 TOTAL $50,000 $50,000 $366,000 $466,000 PROJECT EXPENSES ACTIVITY Engineering Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $50,000 $50,000 $20,000 $120,000 $346,000 $346,000 $366,000 $466,000 Design Construction TOTAL $50,000 $50,000 The Height of Desert Living 286 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $1,000 $1,000 $1,000 $3,000 $1,000 $1,000 $1,000 $3,000 Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 287 Capital Projects Information Sheets PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6053 This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto Drive, providing dust mitigation and erosion control. TOWN GOALS: TIMEFRAME: FY 2012-14 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $361,000 PROJECT JUSTIFICATION: The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard. This project will provide dust mitigation, erosion control, run-off-the-road hazard mitigation, potential future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town, with construction funded 94.3% through grant funds with a 5.7% local match requirement. FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES FUND TYPE Prior Years Capital Proj FY 2012-13 FY 2013-14 $40,000 $40,000 $26,000 $106,000 $255,000 $255,000 $281,000 $361,000 Grant FY 2014-15 FY 2015-16 TOTAL FY 2011-12 General HURF Developer TOTAL $40,000 $40,000 PROJECT EXPENSES ACTIVITY Design Prior Years FY 2011-12 FY 2012-13 FY 2013-14 $40,000 $40,000 $10,000 $90,000 $271,000 $271,000 $281,000 $361,000 Construction FY 2014-15 FY 2015-16 TOTAL Other TOTAL $40,000 $40,000 The Height of Desert Living 288 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $1,000 $1,000 $1,000 $3,000 $1,000 $1,000 $1,000 $3,000 Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 289 Capital Projects Information Sheets PROJECT TITLE: Highway Safety Improvement Program PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6054 This project will provide guardrail impact attenuators at five locations on Shea Boulevard and four locations on Palisades Boulevard. The project will also include the purchase of twenty traffic signal pedestrian countdown timers to be installed by the Streets Division. TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $57,000 PROJECT JUSTIFICATION: The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant through the Maricopa Association of Governments for the installation of guardrail impact attenuators and traffic signal pedestrian countdown timers. This project will provide additional safety measures for motorists and pedestrians while being funded 95% through grant funds. FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $3,500 $3,500 Grant $53,500 $53,500 $57,000 $57,000 General HURF Developer TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Design Construction $57,000 $57,000 $57,000 $57,000 Other TOTAL The Height of Desert Living 290 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 291 Capital Projects Information Sheets PROJECT TITLE: San Marcus Drive Sidewalk - Four Peaks Elementary School PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6055 This project will construct a new sidewalk along San Marcus Drive from the Fort McDowell Yavapai Nation to Four Peaks Elementary School. TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2010-11 TOTAL ESTIMATED PROJECT COST: $327,600 PROJECT JUSTIFICATION: Fountain Hills applied for a Safe Routes To School Grant with the support of the Fountain Hills School District, Maricopa County Department of Transportation and the Fort McDowell Yavapai Nation. If approved, the project will be funded 100% through the Grant and will provide a safe route for students from the Fort McDowell Yavapai Nation as well as local Fountain Hills students walking to and from Four Peaks Elementary School. FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj Grant $327,600 $327,600 $327,600 $327,600 General HURF TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Engineering Design $106,500 $106,500 Construction $221,100 $221,100 TOTAL $327,600 $327,600 The Height of Desert Living 292 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 293 Capital Projects Information Sheets PROJECT TITLE: Shea Boulevard Eastbound Bike Lane and Overlay PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6056 This project will provide a rubberized asphalt overlay on Shea Blvd. from Palisades to Fountain Hills Blvd. and provide pavement for an eastbound bike. TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $651,000 PROJECT JUSTIFICATION: Staff is working with ADOT to reallocate savings from favorable construction bids received for the Shea Gap Project (S6025) to complete the eastbound bike lane and pavement overlay from Palisades to Fountain Hills Blvd. The rubberized asphalt overlay will provide for long-term maintenance restoration of the pavement surface. This project will be administered by ADOT. Project Funding: STP Grant Funds $440,000 CIP Fund $211,000 Total $651,000 FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $211,000 $211,000 Grant $440,000 $440,000 $651,000 $651,000 General HURF TOTAL The Height of Desert Living 294 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Engineering Design $110,000 $110,000 Construction $541,000 $541,000 TOTAL $651,000 $651,000 OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $2,000 $2,000 $2,000 $10,000 $2,000 $18,000 $2,000 $2,000 $2,000 $10,000 $2,000 $18,000 Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 295 Capital Projects Information Sheets PROJECT TITLE: Traffic Signal Upgrades PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: T5009 This project will upgrade traffic signal cabinets, controllers, foundations, uninterruptible power supplies (UPS) and underground conduits and wiring for existing traffic signals throughout Fountain Hills. TOWN GOALS: TIMEFRAME: FY 2010-12 YEAR PROJECT BEGAN: FY 2009-10 TOTAL ESTIMATED PROJECT COST: $350,800 PROJECT JUSTIFICATION: The traffic signal controllers at existing signals throughout Fountain Hills are outdated and replacement parts are no longer available. The purchase and installation of new cabinets and controllers will bring the traffic signals up to industry standards. Seven cabinets and controllers were purchased in FY09-10 and will be installed in FY10-11. It is anticipated that two new cabinets and controllers and ten new UPS systems will be purchased and installed in FY11-12. It is also anticipated to purchase equipment to provide increased connectivity between signals and upgrades to underground conduits, wiring and pole foundations will be completed in FY11-12. The proposed upgrades will allow for better signal timing coordination which in turn will reduce the amount of air pollution by allowing for the efficient flow of traffic. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 Capital Proj $150,800 $200,000 $350,800 $150,800 $200,000 $350,800 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Debt Service General HURF TOTAL The Height of Desert Living 296 Capital Projects Information Sheets PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $150,800 $200,000 $350,800 $150,800 $200,000 $350,800 Design Construction Acquisition Other TOTAL OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 297 Capital Projects Information Sheets PROJECT TITLE: Intelligent Transportation System (ITS) PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: T5010 This project will install a hybrid Intelligent Transportation System (ITS) that will be part wireless and part fiber optic wiring for traffic signal interconnection on Shea, Palisades, Saguaro and Fountain Hills Blvd. TOWN GOALS: TIMEFRAME: FY 2012-15 YEAR PROJECT BEGAN: FY 2012-13 TOTAL ESTIMATED PROJECT COST: $1,433,000 PROJECT JUSTIFICATION: In 2007 the Town hired a consultant to prepare a study with recommendations to implement an ITS system for the traffic signals throughout Fountain Hills. Fountain Hills was selected by MAG for a Federal Aid Grant (CMAQ) to construct the hybrid ITS system. Design is anticipated to start in FY12-13 and continue through FY13-14 with construction in FY1415. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 Capital Proj FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL $53,000 $53,000 $405,000 $511,000 $922,000 $922,000 $1,327,000 $1,433,000 Debt Service General Grant TOTAL $53,000 $53,000 PROJECT EXPENSES ACTIVITY Design Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 $53,000 $53,000 $10,000 $116,000 $1,317,000 $1,317,000 $1,327,000 $1,433,000 Construction FY 2015-16 TOTAL Acquisition Other TOTAL $53,000 $53,000 The Height of Desert Living 298 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 299 Capital Projects Information Sheets PROJECT TITLE: Traffic Signal - Palisades and Saguaro Upgrades PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: T5011 Remove and replace existing traffic signal poles, foundations, mast arms, signal heads and conduits to meet current standards. TOWN GOALS: TIMEFRAME: FY 2014-15 YEAR PROJECT BEGAN: FY 2014-15 TOTAL ESTIMATED PROJECT COST: $400,000 PROJECT JUSTIFICATION: The traffic signal at Palisades and Saguaro was built to Maricopa County standards prior to incorporation of the Town of Fountain Hills. The current condition of the traffic signal and appurtenances require upgrades due to the age and original construction standards of the signal. FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 Capital Proj FY 2014-15 FY 2015-16 TOTAL $400,000 $400,000 $400,000 $400,000 Debt Service General HURF Grant TOTAL PROJECT EXPENSES ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Design $40,000 $40,000 Construction $360,000 $360,000 $400,000 $400,000 Other Other TOTAL The Height of Desert Living 300 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 301 Vehicle Replacement Program Policy and Procedure The Height of Desert Living 302 Vehicle Replacement Program Objective To provide a policy and procedures for the development, approval, and implementation of the Town of Fountain Hills’ twenty (20) year Vehicle Replacement Program (VRP). Scope This policy applies to all vehicles owned by the Town of Fountain Hills that meet the definition detailed in the definitions section. Policy The purpose of the Vehicle Replacement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of vehicle replacements based on a projection of available fiscal resources and the vehicles age, mileage, engine hours and repair costs. The objectives of the program are to: Ensure the timely purchase, repair and replacement of the Town’s vehicles; Serve as a link in the Town’s planning between the Town’s operating and capital budgets; Maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and Ensure efficient, effective and coordinated vehicle acquisition and replacement. Definitions The following words when used in connection with this policy shall have the following meanings: VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of vehicle utilization, repair and maintenance. This plan serves as a guide for the efficient and effective replacement of vehicles, outlining a detailed timeline and financing schedule of vehicle replacement for a twenty (20) year period. VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a projected final cost of at least $10,000 and a useful life of at least 7 years. Vehicles shall be subdivided into various classifications as follows: Sedans Sports Utility Vehicle (SUV) Light Duty Truck Medium Duty Truck Heavy Duty Truck The Height of Desert Living 303 Vehicle Replacement Program Passenger Van Street Sweeper Fire Ladder Truck Fire Pumper Truck Utility Vehicle/Bunker Rake Backhoe Loader/Grader/Tractor Gator Dump Truck Trailer PROCESS: A. Schedule: Annually, the Development Services Director and Finance Director will submit an updated VRP to the Town Manager for review in February of each fiscal year. The Town Manager will review the proposal and forward the approved VRP to the Finance Director in March for inclusion in the Town’s CIP budget proposal. B. Format: The Development Services Director will utilize the previous year's approved VRP as the base for developing recommended additions, deletions, or changes for incorporation in the updated VRP for the ensuing year. All new (not replacement) vehicle requests will also include a comprehensive estimate of the impact of the new vehicle on the Town's annual operating budget; e.g., fuel, maintenance requirements, etc. B. Finance Review: The Finance Director will assist the Development Services Director as necessary in all facets of the Vehicle Replacement Program development and review including production of cost estimates, as well as an overall financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. C. Town Manager Review: The Development Services Director will provide a copy of the proposed VRP document to the Finance Director and Town Manager for review and comment. Following approval by the Town Manager the VRP will be incorporated into the CIP budget proposal for the coming year. D. Implementation: Upon adoption of the VRP in the operating budget, vehicles included within the applicable budget year may be purchased by the Development Services Director, or his/her designee in compliance with the Town’s Purchasing Policy. The Height of Desert Living 304 Vehicle Replacement Program E. Amendments: The adopted VRP may be amended upon recommendation of the Development Services Director and approval of the Town Manager and Town Council. PROCEDURE: A. Form: The New Vehicle Request form (listed as Attachment A) shall be utilized to request inclusion of a new (not replacement) vehicle in the Vehicle Replacement Plan. Department Directors may request the addition of a new vehicle to the VRP by submitting their request to the Public Works Director in January as part of the budget process. The Development Services Director shall include these requests in the VRP that is submitted to the Finance Director and Town Manager. B. Funding Prioritization: As part of the VRP development process, the Public Works Director shall create vehicle replacement priorities to help determine the vehicle replacement schedule which will be incorporated in the five (5) year and twenty (20) year VRP. The following guidelines shall be utilized: Sedans 10 years/100,000 miles Sports Utility Vehicle (SUV) 10 years/100,000 miles Light Duty Truck 10 years/100,000 miles Medium Duty Truck 12 years/125,000 miles Heavy Duty Truck 12 years/125,000 miles Passenger Van 12 years/100,000 miles Street Sweeper 7 years/75,000 miles Fire Ladder Truck 15 years/100,000 miles Fire Pumper Truck 15 years/100,000 miles Utility Vehicle/Bunker Rake 12 years/100,000 miles Backhoe 20 years/15,000 engine hours Loader/Grader/Tractor 20 years/15,000 engine hours Gator 12 years/15,000 engine hours Dump Truck 15 years/125,000 miles Trailer 10 years In addition to the factors listed above, the Development Services Director, or his/her The Height of Desert Living 305 Vehicle Replacement Program designee shall also review the utilization, maintenance records of the vehicles, downtime and the overall condition of the vehicles when making recommendations for replacement. C. Funding Sources: The primary funding sources for the VRP are the General Fund and Streets Fund. Revenues for the Vehicle Replacement Fund will also be generated from the replacement charges applied against the operating funds that support the departments that utilize the subject vehicles. Surplus sale proceeds and insurance claim proceeds will also be deposited to the Vehicle Replacement Fund to help offset future vehicle and equipment costs. D. Vehicle Disposal: At least once annually, the Development Services Director, or his/her designee shall prepare a list of vehicles to be retired from the Town’s fleet. The Town Manager shall authorize the sales of these vehicles at Auction by signing over the vehicle title(s). The Development Services Director, or his/her designee shall then transport the vehicles to the Auctioneer and shall be responsible to insure that payment on the vehicles is made to the Vehicle Replacement Fund. RESPONSIBILITY FOR ENFORCEMENT: The Town Manager, Finance Director and Development Services Director will be responsible for ensuring that this policy is followed and/or updated as necessary. Fiscal Year 2011-12 Vehicle Replacement Recommendation In fiscal year 2011-12, $100,000 is budgeted for vehicle replacements, however the vehicle replacement program is being reviewed and may change. The Height of Desert Living 306 STPAVE GEP Suppression Facilities-Admin STTS/FMP 50/50 STTRAF Streets Parks & Rec Fire Public Works Streets Streets Streets Public Works Parks & Rec Streets Parks & Rec Parks & Rec Parks & Rec Parks & Rec Motor Pool Public Works Motor Pool Streets Fire Fire Seniors Streets Streets Streets Fire Fire Streets Fire Motor Pool Planning & Zoning Streets Public Works Parks & Rec Parks & Rec Administration Public Works Parks & Rec Parks & Rec The Height of Desert Living Suppression Sweeping Suppression Bldg Safety Code Enforcement Traffic Signals Eng Inspector FP-Lead GEP-Lead Town Manager Open Space Spec 4P-Lead GEP-Park Supv Facilities-Admin P&R Director STTRAF GEP GEP? DV? GEP Bldg Official Tom STVEH Streets Supt Chief Asst Chief Trips STPAVE STPAVE Sweeping Assigned Department 129 103 138 105 104 153 911 101 102 124 8 9 10 2 106 112 113 133 668 40 121 5 12 139 204 821 150 822 138 143 134 140 141 142 144 145 146 147 Equipment No. Type Ford F-450 Utility Heavy Duty Truck Ford F-150 Pickup Light Duty Truck Ford FMC Pumper Truck Ford F-150 Pickup Light Duty Truck Chevrolet 1500 Pickup Light Duty Truck Ford F-150 Light Duty Truck Ford F-150 Light Duty Truck Dodge 1500 Pickup Light Duty Truck Ford Crown Victoria Sedan Dodge 3500 Pickup Medium Duty Truck John Deere 4x2 Gator Gator John Deere 4x2 Gator Gator John Deere 4x2 Gator Gator John Deere 1200A Golden Bunker Rake Chevrolet Silverado Pickup Light Duty Truck Chevrolet S-10 Blazer SUV Ford F-150 Pickup Light Duty Truck Ford F-150 Pickup Light Duty Truck Ford Explorer SUV Ford Expedition SUV Chevrolet Express Van Van Caterpillar 21B Roller John Deere Tractor Tractor Schwartz A9000 Sweeper Sweeper Ford F-550 SUV Heavy Duty Truck American LaFrance Pumper Truck Freightliner Sweeper Sweeper American LaFrance Ladder Truck Ford Escape Hybrid SUV Ford Escape Hybrid SUV Ford F-550 Pickup Heavy Duty Truck Ford Escape Hybrid SUV Ford F-150 Light Duty Truck Ford F-250 Pickup Light Duty Truck Ford Escape Hybrid SUV Ford F-150 Supercab Light Duty Truck Ford F-150 Pickup Light Duty Truck Ford F-150 Pickup Light Duty Truck Description 1992 1995 1990 1997 1998 1998 1998 1999 1999 1999 1998 1998 1998 1999 2001 2001 2001 2001 2001 2002 2000 1993 1993 2006 2001 1998 2007 1999 2006 2006 2005 2007 2007 2007 2007 2007 2007 2007 Year Repl Odometer Year 2004 69,485 2005 91,865 2005 136,187 2007 63,557 2008 91,996 2008 89,252 2008 81,413 2009 25,791 2009 50,600 2009 52,702 2010 5,670 2010 2,982 2010 3,200 2011 2,284 2011 40,511 2011 59,600 2011 51,315 2011 58,616 2011 68,459 2012 107,768 2012 49,525 2013 458 2013 7,084 2013 16,641 2013 39,725 2013 98,000 2014 13,645 2014 61,589 2016 33,905 2016 26,240 2017 31,563 2017 27,254 2017 19,182 2017 14,304 2017 22,118 2017 37,137 2017 24,322 2017 28,228 $24,893 $15,087 $367,000 $19,174 $14,367 $19,816 $43,004 $14,706 $24,607 $24,062 $10,000 $10,000 $10,000 $10,000 $18,517 $23,445 $23,764 $23,764 $24,610 $35,000 $21,158 $24,898 $55,403 $195,300 $100,000 $450,000 $185,954 $525,000 $27,748 $29,275 $41,994 $28,247 $15,174 $19,089 $29,844 $25,403 $18,288 $18,288 12 years/125,000 miles 10 years/100,000 miles 15 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 12 years/15,000 hours 12 years/15,000 hours 12 years/15,000 hours 12 years/15,000 hours 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 12 years/125,000 miles 20 years/10,000 hours 20 years/15,000 hours 7 years/75,000 miles 12 years/125,000 miles 15 years/100,000 miles 7 years/75,000 miles 15 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 12 years/125,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles 10 years/100,000 miles $2,074 $1,509 $24,467 $1,917 $1,437 $1,982 $4,300 $1,471 $2,461 $2,406 $833 $833 $833 $833 $1,852 $2,345 $2,376 $2,376 $2,461 $3,500 $1,763 $1,245 $2,770 $27,900 $8,333 $30,000 $26,565 $35,000 $2,775 $2,928 $3,500 $2,825 $1,517 $1,909 $2,984 $2,540 $1,829 $1,829 Replacement Annual Replacement Schedule Depreciation Cost Vehicle Replacement Program 307 Assigned Bldg Safety Code Enforcement FP 4P GEP STPAVE Fire Safety STPAVE/SWP 50/50 Street Signs Suppression GEP Department Planning & Zoning Planning & Zoning Parks & Rec Parks & Rec Parks & Rec Streets Fire Streets Streets Fire Parks & Rec Fire 148 149 11 12 13 20 FD7 135 151 823 14 198 Equipment No. Ford Escape Hybrid Ford Escape Hybrid John Deere 4x2 Gator John Deere 4x2 Gator Mule KAF400A7 Caterpillar 426C Ford F-150 4x4 Supercab Freightliner M2106 Ford F-450 Utility Crimson Kubota KU Serro Trailer Description SUV SUV Gator Gator Utility Vehicle Backhoe Medium Duty Truck Dump Truck Heavy Duty Truck Pumper Truck Tractor/Loader E.D.I.T.H. House Type 2008 2008 2007 2007 2007 1999 2009 2005 2008 2008 2007 1995 Year Repl Odometer Year 2018 17,230 2018 12,683 2019 1,862 2019 439 2019 287 2019 4,898 2019 100 2020 18,479 2020 24,802 2023 14,666 2027 205 0 $3,363,903 $25,947 $25,947 $6,590 $6,590 $8,000 $88,393 $43,004 $63,170 $52,183 $450,000 $27,199 $0 10 years/100,000 miles 10 years/100,000 miles 12 years/15,000 hours 12 years/15,000 hours 12 years/15,000 hours 20 years/15,000 hours 10 years/100,000 miles 15 years/125,000 miles 12 years/125,000 miles 15 years/100,000 miles 20 years/15,000 hours non-replaceable $276,073 $2,595 $2,595 $549 $549 $667 $4,420 $4,300 $4,211 $4,349 $30,000 $1,360 Replacement Annual Cost Replacement Schedule Depreciation Vehicle Replacement Program The Height of Desert Living 308 Schedules The Height of Desert Living 309 Comprehensive Fee Schedule The Height of Desert Living 310 Comprehensive Fee Schedule Description Fee Services Notarization Affix Town Seal Faxing Service - Local Only Faxing Service - Long Distance E-Mail Document Service $2.00 per signature $2.00 each $2.00 First Page, $.50 Each Additional Page $3.00 First Page, $.50 Each Additional Page $.50 First Page, $.10 Each Additional Page Campaign Fees Pro/Con Argument Fee Campaign Finance-Late Filing Fee $100.00 $10.00 per day Copies-Non-Commercial Photocopies Photocopies Photocopies Photocopies Photocopies Photocopies (B&W) 8 1/2 x 11 (B&W) 8 1/2 x 14 (B&W) 11 x 17 (Color) 8 1/2 x 11 (Color) 8 1/2 x 14 (Color) 11 x 17 $.25 $.30 $.40 $.50 $.60 $.70 per per per per per per page page page page page page Copies-Commercial Photocopies Photocopies Photocopies Photocopies Photocopies Photocopies (B&W) 8 1/2 x 11 (B&W) 8 1/2 x 14 (B&W) 11 x 17 (Color) 8 1/2 x 11 (Color) 8 1/2 x 14 (Color) 11 x 17 $.50 per page $.60 per page $.80 per page $1.00 per page $1.20 per page $1.40 per page Documents Town Code Zoning Ordinances Subdivision Code CAFR (Annual Financial Report) Annual Budget Land Use Analysis CD of Council Meeting Other Materials on CD E-Mail Service (Request for Public Information) $25.00 $25.00 $25.00 $25.00 $45.00 $25.00 $25.00 $25.00 $25.00 (CD or hard copy) (CD or hard copy) (CD or hard copy) (CD or hard copy) (CD or hard copy) (hard copy only) ea ea ea Reports Current Business License Report (Non-commercial Use) Current Business License Report (Commercial Use) $25.00 (CD or hard copy) $50.00 (CD or hard copy) Maps 8 1/2" x 11" Street/Index Map "Typical" (B&W) 8 1/2" x 11" Street/Index Map "Typical" (Color) 8 1/2" x 11" Street/Index Map "Typical" (Photo) 11" x 17" Street/Index Map "Typical" (B&W) 11" x 17" Street/Index Map "Typical" (Color) 11" x 17" Street/Index Map "Typical" (Photo) 11" x 17" Aerial Site Plan (Photo) 24" x 36" Street/Final Plat/As Built (B&W) 24" x 36" Street/Final Plat/As Built (Color) 24" x 36" Street/Final Plat/As Built (Photo) 60" x 60" Street/Bldg/Develop/Plat/Plot (B&W) 60" x 60" Street/Bldg/Develop/Plat/Plot (Color) 60" x 60" Street/Bldg/Develop/Plat/Plot (Photo) Plat Map Book $0.50 $2.00 $3.00 $0.75 $3.00 $5.00 $20.00 $3.00 $20.00 $30.00 $35.00 $75.00 $125.00 $25.00 The Height of Desert Living 311 Comprehensive Fee Schedule Description Fee Adopt A Street Fee, per sign $30.00 Dog License Non-neutered dog Spayed/Neutered dog Over 65 with neutered dog Service Dog Replacement Dog Tag Late fee neutered dog (per month) Late fee non-neutered dog (per month) $42.00 $17.00 $6.00 No fee $2.00 $2.00 $4.00 Business License Fees Providers of services, wholesalers and manufacturers with a fixed place of business within the town limits $50.00/application and first year fee Retail merchants, restaurants, bars, contractors and rental of real and personal property with a fixed place of business within the town limits and persons engaging in the sale or rental of real estate $50.00/application and first year fee Wholesalers, manufacturers and providers of services without a fixed place of business within the town limits $50.00/application and first year fee Retail merchants, etc. (as above) without a fixed place of business within the town limits $50.00/application and first year fee Annual renewal fee for business within the town limits $35.00 Annual renewal fee for business without a fixed place of business within the town limits $50.00 Temporary Vendor Permit (Special Events Only) $50.00/application and processing fee Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof $25.00 Peddler investigation fee (per person) Promoters of entertainments, circuses, bazaars, etc., who receive a percentage of receipts or other consideration for their services. Each such promoter shall also obtain liability insurance of a minimum of $1 million naming the town as insured. $100.00/week Animal Show Circus Parade Only Handbill Distributor Amusement Company, such as ferris wheel, merrygo-round,etc., not part of a circus Tent Show Wrestling Exhibition Road Show, Carnival or Circus Practice of palmistry, phrenology, astrology, fortune telling, mind reading, clairvoyancy, magic or any healing practices not licensed by the State of Arizona, or any similar calling without a fixed place of business Duplicate Business License Verification of License Letter $100.00/week $50.00/day $10.00/day $100.00/day $100.00/day $100.00/day $100.00/day $50.00/day $10.00 $10.00 The Height of Desert Living 312 Comprehensive Fee Schedule Description Fee Alarm License Application fee Annual License fee Criminal history investigation (per person) Duplicate Alarm License $100.00 $30.00 $25.00 $10.00 False Alarm Service Charges (per calendar year) First and second Third Fourth Fifth and Sixth Seventh or more None $50.00 $75.00 $100.00 $200.00 each Wireless Communications (Cell Tower on Town property) Application Fee, each location $100.00 Special Event Permits-Business Application Fee-Business Permit Fee $100.00 $50 per day (not to exceed $400) Special Event Permits-Non-Profit Application Fee-Charitable Organization Permit Fee $50.00 $25 per day (not to exceed $200) Special Event Permits-Extra Fees Special Event Liquor Application Fee Utility Fees $25.00 Actual cost of usage Alcohol License Application Special Event Liquor Application Fee Transfer Fee Extension of Premise Initial Application Fee 01-In State Producer 02-Out of State Producer 03-Domestic Microbrewery 04-In State Wholesaler 05-Government 06-Bar, All Spirituous Liquors 07-Beer & Wine Bar 08-Conveyance 09-Liquor Store 10-Beer & Wine Store 11-Hotel/Motel 12-Restaurant 13-Domestic Farm Winery 14-Private Club 15-Special Event 16-Wine Festival/Wine Fair $25.00 $150.00 $25.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $0.00 $0.00 $0.00 Adult Oriented Business License Application Fee-Business Application Fee-Provider Application Fee-Manager Application Fee-Employee (per person) License Fee-annual-Business License Fee-annual-Provider License Fee-annual-Manager $500.00 $100.00 $100.00 $50.00 $200.00 $100.00 $100.00 The Height of Desert Living 313 Comprehensive Fee Schedule Description Fee Cable License Initial License Application Transfer of ownership License modification, pursuant to 47 USC Sec 545 Other License modification License fee-quarterly Late fee (after 30 days) $2,500.00 $2,000.00 $2,500.00 up to $2000 5% of gross receipts 5% plus interest of 1 1/2%/mo Excavations/In-Lieu Fees Base fee (per excavation) Trench cut fees: Newly paved or overlayed 0-1 yrs Newly paved or overlayed 1-2 yrs Newly paved or overlayed 2-3 yrs Newly paved or overlayed 3-4 yrs Newly paved or overlayed 4-5 yrs Newly paved or overlayed 5-6 yrs Slurry or chip sealed 0-2 years Pavement replacement greater than 600 ft in length Utility Pit fees: Newly paved or overlayed 0-1 yrs Newly paved or overlayed 1-2 yrs Newly paved or overlayed 2-3 yrs Newly paved or overlayed 3-4 yrs Newly paved or overlayed 4-5 yrs Newly paved or overlayed 5-6 yrs Slurry or chip sealed 0-2 years Adjustment (MH, valve, monument, etc) Striping Lane Markers Stop Bars Crosswalks RPMs $250.00 plus: $55.00 per lineal ft. $45.00 per lineal ft. $35.00 per lineal ft. $25.00 per lineal ft. $15.00 per lineal ft. $10.00 per lineal ft. $4.00 per lineal ft. $2.50 per sq. yd. $5.00 per sq. ft. $4.50 per sq. ft. $3.50 per sq. ft. $2.50 per sq. ft. $1.50 per sq. ft. $1.00 per sq. ft. $5.00 per sq. ft. $500 ea. $.55 per linear ft. $150.00 ea. $2.50 per sq. ft. $.79 per sq. ft. $7.00 ea. Encroachment Permits Base Permit Fee 2"/6" Paving A.C. 1" Paving-Overlay or Top Course 1" ABC or Select Subbase Permanent Barricading Guard Rail/Hand Rail Survey Monuments Concrete Aprons Scuppers Review for Adjustments MH, etc. 4" Paving-PC Concrete Decorative Sidewalk or Paving Sidewalk & Bikepath Curb & Gutter Valley Gutter Sign (regulator, street etc.) Pavement Cuts Driveway Cuts Utility, Water Line, Sewer Line Trench Drywells (maxwell or similar) Storm Drain Pipe Catch Basins, Headwells Cutoff Walls $50.00 $.35 per sq. yd. $.15 per sq. yd. $.05 per sq. yd. $25.00 ea. $.20 per linear ft. $10.00 ea. $15.00 ea. $15.00 ea. $10.00 ea. $.22 per sq. yd. $.30 per linear ft. $.30 per linear ft. $.20 per linear ft. $.50 per linear ft. $5.00 ea. $2.00 per linear ft. $30.00 ea. $.15 per linear ft. $100.00 ea. $2.00 per linear ft. $50.00 ea. $.35 per linear ft. The Height of Desert Living 314 Comprehensive Fee Schedule Description Fee Encroachment Permits (cont.) Slope Protection Rip Rap Retaining Wall Cut/Fill (Materials Moved) Box Culverts Miscellaneous Landscaping Irrigation Lighting Grading Utility Splice/Repair Pits (outside pvmt) Other In Lieu Payments Traffic Control Plan Review Engineering Plan Review Fee Failure to obtain an Encroachment Permit Failure to obtain a Final Inspection Reinspection Fee Investigation Fee for Work Done Without Permit $.30 per sq. yd. $.90 sq. ft. $1.53 per linear ft. $.40 per cubic yd. 5% of attached estimate 5% of attached estimate 5% of attached estimate 5% of attached estimate 5% of attached estimate 5% of attached estimate $2.00 sq. ft. (minimum $50.00) 5% of attached estimate Calculated for cuts greater than 600 feet in Length $200.00 $350 per sheet $200.00 $100.00 $150.00 $250 or the permit fee, whichever is greater, but not to exceed $2,500 for every day or a portion of a day from the time unpermitted work began until a permit is obtained. Public Works Fees Easement or Right-of-Way Abandonment Revocation Administrative Fee Engineering Plan Review Fee $350.00 $300.00 $350 per sheet Planning & Zoning Fees Area Specific Plans and amendments General Plan Amendments Preliminary Plats Time Extension Fee Final Plats Replats (lot joins, lot divisions, lot line adjustments) Plat Abandonments Condominium Plats Cut & Fill Waiver Final Plat Improvement: Plan Checking Except water and sewer plans Water and sewer plans only Tract Housing Recording Fees (subject to change without notice) Concept Plans or Design Review $3,000.00 plus $100.00 per acre ^ Minor $3,000.00 plus $100.00 per acre ^ Major $5,000.00 plus $100.00 per acre ^ $2,000.00 plus $50.00 per lot, unit or tract ^ $100.00 $1,500.00 plus $50.00 per lot, unit or tract ^ $500.00 up to three lots, more than 3 lots use Final Plat fees ^ $500.00 ^ $1,500.00 plus $50.00 per unit ^ $300 $350.00 per sheet (includes 2nd and 3rd reviews) $175.00 per sheet (includes 2nd and 3rd reviews) $200.00 per sheet with corrections (4th + reviews) $75.00 per sheet for addendums (changes made after approval) $500.00 per Standard Plan + $100 per House Façade Variant $24.00 first page for plat filed for record, + $20.00 per page for each additional copy, and; $9.00 for each instrument, + $1.00 for each additional page over 5 pages. $500.00 plus $200.00 for every 5,000 square feet or portion thereof ^ Time Extension fee $100.00 The Height of Desert Living 315 Comprehensive Fee Schedule Planning & Zoning Fees (cont.) Site Plan Review Hillside Protection Easement (HPE) Land Disturbance Fee Rezones (Map) Ordinances (Text Amendments) Planned Unit Developments (PUD) Development Agreements Zoning Verification Letter Continuance at Applicant Request Variances Appeal of a Decision by the Zoning Administrator Special Use Permits and amendments Temporary Use Permits Time extension Fee Comprehensive Sign Plans and amendments A Frame Sign Permit Administrative Use Permit/Grand Opening Sign Permit Landscape Plan Review Saguaro Cactus Permit Temporary Visitor Permit (RV Parking): Change of Address Fee Notification fee $500.00 plus $100 per acre or portion thereof $20.00 + applicable recording fees $10.00 per sq. ft. $2,000.00 plus $100 per acre or portion thereof plus notification *^ $2,000.00 plus notification * $2,000.00 plus $100 per acre or portion thereof plus notification * $2,500.00 plus $100 per acre or portion thereof $200.00 $250.00 $1,000.00 plus $300.00 for each additional variance plus notification *^ $2,000.00 plus notification *^ $1,000.00 plus notification *^ $200.00 plus notification * $100.00 $200.00 $5.00 $25.00 $420.00 plus $2,500.00 refundable deposit ** $90.00 $25.00 $25.00 $5.00 per mailing label and $25.00 per newspaper posting as appropriate *Plus a notification charge of $5.00 per mailing label and/or $25 per newspaper posting as appropriate ** Deposit refundable upon landscaping approval by Town ^ All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee charged. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore, subject to change. Development Fees *Note: New Development Fees go into effect January 1, 2012* Law Enforcement Residential (1) Non-Residential (2) $472/dwelling $0.295/s.f. Park & Recreation Residential (1) $1,479/dwelling Fire and Emergency Residential (1) Non-Residential (2) $106/dwelling $0.066/s.f. Library and Museum Residential (1) $174/dwelling Streets SF-Residential MF-Residential Commercial Hotel Industrial Office $1,381/dwelling $819/dwelling $3.21/s.f. $1.61/s.f. $0.998/s.f. $2.35/s.f. (1) Residential includes single and multi-family dwelling units (2) Non-residential includes commercial and industrial square footage The Height of Desert Living 316 Comprehensive Fee Schedule Description Fee Building Permit/Plan Check – Single Family Residential Single Family Homes (Includes Permit and Plan Review) · · Livable Area with A/C Covered Area: Garage and/or Patio (non A/C) $.75 Sq ft $.45 Sq ft · · Single Family Addition Area non A/C $.75 Sq ft $.45 Sq ft · · Single Family Remodel Area non A/C $.23 Sq ft $.14 Sq ft Specialized Permits (Includes Permit and Plan Review) · · · · · · Solar Photovoltaic Fence Walls Retaining Walls Pools & Spas Attached Stand Alone Spas Landscape Plan Review $140.00 $70 plus $.15 LF (Linear Footage) $70 plus $1.53 LF (Linear Footage) $290 plus $.90 Sq ft $235.00 $420.00 plus $2,500.00 refundable deposit ** Miscellaneous Permits (Plan Review Fee Extra) · One Discipline Permit $70.00 (building, plumbing, electrical or mechanical) · Combination Permit $210.00 Miscellaneous Plan Review · Minimum Plan Review $70.00 per hour (1-hour Minimum) · Revisions to Approved Plans $70.00 per hour (1-hour Minimum) Over the Counter Permits (No Plan Review Fee Required) · · · · Plumbing-Water heater replacement/ solar (minor) Mechanical-HVAC replacement (minor) Electrical-panel repair (minor) Demolition (minor) $70.00 $70.00 $70.00 $120.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per Trip Permit Extensions-Residential new $400.00 construction only (If Town has all records and within current Code cycle) Permit Extensions-Residential remodel only $100.00 (If Town has all records and within current Code cycle) Refund for cancelled Single Family Home permit 35% of building permit fee paid Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee The Height of Desert Living 317 Comprehensive Fee Schedule Description Fee Building Permit/Plan Check - Commercial Commercial Building Permit (Includes Permit and Plan Review) · · Area with A/C Covered Area (non A/C) $.75 Sq ft $.45 Sq ft Commercial Building Addition · · Area with A/C Covered Area (non-A/C) $.75 Sq ft $.45 Sq ft Commercial Remodel (Existing) · · Area with A/C Covered Area (non-A/C) $145 plus $.23 Sq ft $145 plus $.14 Sq ft Shell Only for Commercial & Multi-Family · · Area with A/C Covered Area (non-A-C) $205 plus $.50 Sq ft $70 plus $.45 Sq ft Commercial Tenant Improvement · · Area with A/C Covered Area (non-A/C) $145 plus $.23 Sq ft $145 plus $.14 Sq ft Apartments/Condominiums · · Livable Area with A/C Covered Area (non-A/C) $.75 Sq ft $.45 Sq ft Apartments/Condominiums with 4 or more units & reoccurring floor plans (0-100,000 livable sq ft) · · Livable Area with A/C Covered Area (non-A/C) $.60 Sq ft $.37 Sq ft Apartments/Condominiums with 4 or more units & reoccurring floor plans (Over 100,000 livable sq ft) · · Livable Area with A/C Covered Area (non-A/C) $.53 Sq ft $.33 Sq ft Specialized Permits (Includes Permit and Plan Review) · · · Solar Photovoltaic Fence Walls Retaining Walls $140.00 $70 plus $.15 LF (Linear Footage) $70 plus $1.53 LF (Linear Footage) · · · Pools & Spas Attached Stand Alone Spas Landscape Plan Review $290 plus $.90 Sq ft $235.00 $420.00 plus $2,500.00 refundable deposit ** Miscellaneous Permits (Plan Review Fee is Separate) · Minimum Permit (one discipline) · · Minimum Combination (all disciplines) Sign Permit, less than 32 sq ft (Face Replacement Only) Sign Permit, greater than 32 sq ft (Face Replacement Only) Sign Permit, less than 32 sq ft (New) Sign Permit, greater than 32 sq ft (New) · · · · $70.00 (or $210.00 for building, plumbing, electrical and mechanical) $210.00 $50.00 per sign $100.00 per sign $190.00 per sign $240.00 per sign Miscellaneous Plan Review · · Minimum Plan Review Revisions to Approved Plans $70.00 per hour (1-hour Minimum) $70.00 per hour (1-hour Minimum) The Height of Desert Living 318 Comprehensive Fee Schedule Description Fee Over the Counter Permits (No Plan Review Fee Required) · · · · Plumbing-Water heater replacement/ solar (minor) Mechanical-HVAC replacement (minor) Electrical-panel repair (minor) Demolition (minor) $70.00 $70.00 $70.00 $120.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per trip $400.00 Permit Extensions-Commercial new construction only (If Town has all records and within current Code cycle) $100.00 Permit Extensions-Commercial remodel only (If Town has all records and within current Code cycle) Penalty for failure to obtain a building permit $100.00 Refund for cancelled Commercial Building permit (must be done in writing) 35% of building permit fee paid Fire Safety Fees Residential Automatic Sprinkler System Plan Review/Inspection Commercial Automatic Sprinkler System Plan Review/Inspection Com Auto Sprinkler System Modification Plan Commercial Hood System Plan Review/Inspection Commercial Fire Alarm System Plan Review/ Inspection Commercial Fire Alarm System Modification Plan Review/Inspection Residential LPG Installation Review/Inspection Annual Adult Residential Group Care Inspection Annual Commercial Fire Inspection Tent Permit Fee (any tent over 200 sq. ft. & any canopy over 400 sq. ft.) Reinspection Fee (beyond one re-check) 0.05 sq. ft. (minimum $25) $.10 sq. ft. (minimum $50) $75.00 $100.00 $100.00 $50.00 $50.00 $100.00 per year $25.00 $100.00 $150.00 per trip Abatement Fees Inspection fee Reinspection fee $70.00 per hour (1-hour minimum) $150.00 per trip Park Facility Rentals Park Rental Fees-Resident Small Ramada-Up to 4 hours Over 4 Hours Medium Ramada-Up to 4 hours Over 4 Hours Large Ramada-Up to 4 hours Over 4 Hours Meeting Rooms-Up to 4 hours Over 4 Hours Multi Purpose Fields-Up to 4 hours Over 4 Hours Open Turf Areas-Up to 4 hours Over 4 Hours $24.00 $48.00 $30.00 $60.00 $72.00 $144.00 $24.00 $48.00 $30.00 $60.00 $200.00 $400.00 The Height of Desert Living 319 Comprehensive Fee Schedule Description Fee Park Facility Rentals (cont.) Park Rental Fees-Resident Performance Pad (Amphitheater)-Up to 4 hours Over 4 Hours Tennis Courts-90 minute reservation Tennis Courts-90 minute reservation $240.00 $480.00 $5.00 (Day) $7.00 (Evening) Park Rental Fee Extras: Athletic Field Lights (2 hour minimum) Athletic Field – Prep & Bases Alcohol Permit with Park Reservation Fountain Operation Park Personnel Labor $10.00 Per Hour $25.00 Each $10.00 For 50 Consuming Adults $250.00 Per Half-Hour $15-$30 Per Hour Park Rental Fees-Non-Resident Small Ramada-Up to 4 hours Over 4 Hours Medium Ramada-Up to 4 hours Over 4 Hours Large Ramada-Up to 4 hours Over 4 Hours Meeting Rooms-Up to 4 hours Over 4 Hours Multi Purpose Fields-Up to 4 hours Over 4 Hours Open Turf Areas-Up to 4 hours Over 4 Hours Performance Pad (Amphitheater)-Up to 4 hours Over 4 Hours Tennis Courts-90 minute reservation Tennis Courts-90 minute reservation $30.00 $60.00 $38.00 $76.00 $90.00 $180.00 $30.00 $60.00 $38.00 $76.00 $250.00 $500.00 $300.00 $600.00 $10.00 (Day) $14.00 (Evening) Park Rental Fee Extras: Athletic Field Lights Athletic Field – Prep & Bases Alcohol Permit with Park Reservation Fountain Operation Park Personnel Labor $10.00 Per Hour $25.00 Each $10.00 For 50 Consuming Adults $250.00 Per Half-Hour $15.00-$30.00 Per Hour Recreation Fees Program Cancellation Fee $10.00 Community Center Rentals Community Center Rental - Resident / Non-Profit (Tier 2) Any Meeting Room One Ballroom (30-90 people) 4 hours Per hour thereafter Two Ballrooms *(91-160 people) 4 hours Per hour thereafter Three Ballrooms*(161-250 people) 4 hours Per hour thereafter Grand Ballroom *(251-450 people) 4 hours Per hour thereafter $15.00 per Hour $130.00 $25.00 $260.00 $50.00 $390.00 $75.00 $520.00 $100.00 The Height of Desert Living 320 Comprehensive Fee Schedule Description Fee Lobby 4 hours Per hour thereafter $125.00 $25.00 Grand Ballroom & Lobby All Day Rate (Monday-Thursday 7:00 am to Midnight) All Day Rate (Friday-Saturday 7:00 am to Midnight) Kitchen Usage Fee per Ballroom $1,600.00 $2,000.00 $30.00 Weekend Rates: Friday & Saturday (no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hours Per hour thereafter Ballroom 4 (includes patio access and views) 4 hours Per hour thereafter $150.00 $30.00 $150.00 $30.00 Tier 2 Groups meeting 6 or More Times per Year: 4 hours (with contract) $65.00/ballroom per meeting *Ballroom 3 not available as a standalone rental Community Center Rental -Non-Resident / Commercial (Tier 3) Any Meeting Room One Ballroom (30-90 people) 4 hours Per hour thereafter Two Ballrooms *(91-160 people) 4 hours Per hour thereafter Three Ballrooms*( 161-250 people) 4 hours Per hour thereafter Grand Ballroom *( 251-450 people) 4 hours Per hour thereafter $35.00 per Hour $300.00 $65.00 $600.00 $130.00 $900.00 $195.00 $1,200.00 $260.00 Lobby 4 hours Per hour thereafter $250.00 $50.00 Grand Ballroom & Lobby All Day Rate (Monday-Thursday 7:00 am to Midnight) All Day Rate (Friday-Saturday 7:00 am to Midnight) Kitchen Usage Fee per Ballroom $4,000.00 $5,000.00 $60.00 Weekend Rates: Friday & Saturday (no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hours Per hour thereafter Ballroom 4 (includes patio access and views) 4 hours Per hour thereafter $450.00 $125.00 $450.00 $125.00 Tier 3 Groups meeting 6 or More Times per Year: 4 hours (with contract) $120.00/per ballroom per meeting *Ballroom 3 not available as a standalone rental The Height of Desert Living 321 Comprehensive Fee Schedule Description Fee Community Center Extra Service Fees - Resident / Non - Profit Video Projector-Note Vission 3,000 Lumens Overhead Projector Slide Projector TV/VCR (or DVD) VCR or DVD Player Small Screen Large Screen (8' x 10') Large Flat Panel Monitor $40.00 $15.00 $15.00 $20.00 $10.00 $5.00 $10.00 $25.00 Internet Access Wireless Hard Wire $25.00 per day $125 per day Sound Reinforcement Microphones Wireless Speaker Table* (Includes Mixing Board) Conference Phone Portable Sound System (Includes Mixing Board and/ or Portable Speaker) CD Player $5.00 $15.00 each $10.00 $25.00 $10.00 Electricity (per booth) 110 V 220 V $15.00 $40.00 Other Easel Papers & Markers Portable White Board Walker Display Board $5.00 $10.00 $5.00 $5.00 Items for Sale 25' Extension Cord Power Strip Masking Tape $15.00 each $15.00 each $5.00 per roll Miscellaneous Dance Floor- per 3' x 3' parquet square Staging 6' x 8" section Piano - Tuning Extra Upright Grand Coffee Service $3.00 $5.00 $25.00 $50.00 $5.00 per 8 cup pack Community Center Extra Service Fees - Non - Resident / Commercial Video Projector-Note Vission 3,000 Lumens Overhead Projector Slide Projector 27" TV Large Flat Panel Monitor VCR or DVD Player Small Screen Large Screen (8' x 10') Large Screen Border $75.00 $30.00 $30.00 $40.00 $50.00 $20.00 $10.00 $20.00 $30.00 Internet Access Wireless Hard Wire $25.00 per day $125.00 per day The Height of Desert Living 322 Comprehensive Fee Schedule Description Fee Sound Reinforcement Microphones Wireless Speaker Table* (Includes Mixing Board) Conference Phone Portable Sound System (Includes Mixing Board and/ or Portable Speaker) CD Player $15.00 $15.00 each $20.00 $50.00 $20.00 Electricity (per booth) 110 V 220 V $25.00 $75.00 Other Easel Papers & Markers Portable White Board Walker Display Board $10.00 $20.00 $10.00 $10.00 Items for Sale 25' Extension Cord Power Strip Masking Tape $15.00 each $15.00 each $5.00 each Miscellaneous Dance Floor- Per 3' x 3' parquet square Staging 6' x 8" section Piano - Tuning Extra: Upright Grand Coffee Service $5.00 $10.00 $50.00 $100.00 $5.00 per (10) 8 oz cup pack NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes Court Fees Non-Sufficient Funds (checks returned to Court) Public Defender Jail Reimbursement Jury Costs (assessed if jury trial canceled within five days of trial) Civil Traffic Default Warrant Diversion Program Rescheduling Court Clerk Court User Public Records Search Copies Certified Copies Copies of CDs $29.00 per check Actual costs for appointed attorney Actual costs billed by County for jail time served Actual administrative costs $25.00 per defaulted charge $50.00 per warrant issued $25.00 $17.00 $10.00 per charge, plus surcharges $2.00 per name $0.50 per page $17.00 $17.00 NOTE: Court fees are subject to change throughout the fiscal year in accordance with State Law and Arizona Supreme Court Rules. The Height of Desert Living 323 Authorized Positions The Height of Desert Living 324 Authorized Positions Schedule of Authorized Positions Position – Title 2007-2008 Authorized FTE 2008-2009 Authorized FTE 2009-2010 Authorized FTE 2010-2011 Authorized FTE 2011-2012 Proposed FTE Municipal Court Presiding Judge Court Administrator Senior Court Clerk Court Clerk 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 2.00 Authorized FTE 5.00 5.00 5.00 5.00 5.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 0.50 0.00 1.00 0.00 1.00 0.00 0.50 1.00 1.00 0.00 1.50 1.00 0.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 0.50 0.00 1.00 0.00 1.00 0.50 0.00 1.00 1.00 0.00 1.50 1.00 0.00 1.00 0.00 1.00 1.00 1.00 1.00 1.00 0.75 1.00 0.00 1.00 1.00 0.50 0.00 0.00 1.00 1.00 0.50 0.50 0.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.75 1.00 0.00 0.00 1.00 0.50 0.00 0.00 1.00 1.00 0.50 0.50 0.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.88 1.00 0.00 0.00 1.00 0.75 0.00 0.00 1.00 0.75 0.50 0.70 0.00 13.50 13.50 13.25 11.25 11.58 Administration Town Manager Assistant to the Town Manager Deputy Town Manager/Finance Director Executive Asst to Town Mgr/Council Administrative Assistant Town Clerk H/R Adminstrator/Risk Manager Volunteer Coordinator Economic Development Administrator Public Information Officer Community Affairs/Media Relations I/T Coordinator I/T Technician I/T Intern Finance Director Accounting Supervisor Financial Services Technician Accounting Clerk Customer Service Rep Receptionist Authorized FTE The Height of Desert Living 325 Authorized Positions Schedule of Authorized Positions Position – Title 2007-2008 Authorized FTE 2008-2009 Authorized FTE 2009-2010 Authorized FTE 2010-2011 Authorized FTE 2011-2012 Proposed FTE Development Services Developmental Services Director Public Works Director Town Engineer Civil Engineer Senior Civil Engineer Inspector Civil Engineer Inspector Planner - Environmental (Stormwater) Executive Assistant Facilities Supervisor Facilities Maintenance Tech Maintenance/Custodial Worker Custodian Street Superintendent Open Space & Landscape Spec. Fleet Mechanic/Open Space Traffic Signal Technician I Traffic Signal Technician II Street Maintenance Tech P&Z Director Senior Planner Planner GIS Technician/CAD Operator Senior Code Enforcement Officer Code Enforcement Officer Planning Assistant Chief Building Official Plans Examiner Building Inspector Building Permit Technician Authorized FTE 0.00 1.00 1.00 2.00 1.00 1.00 0.00 1.00 1.00 1.00 0.50 2.00 1.00 1.00 1.00 0.00 0.00 8.00 1.00 1.00 2.00 2.00 1.00 2.00 1.00 1.00 2.00 3.00 2.00 0.00 1.00 1.00 2.00 0.00 2.00 1.00 2.00 1.00 1.00 0.50 1.50 1.00 1.00 1.00 1.00 1.00 6.00 1.00 1.00 1.00 2.00 1.00 2.00 0.00 1.00 2.00 3.00 2.00 0.00 1.00 1.00 2.00 0.00 1.00 1.00 2.00 1.00 1.00 0.75 1.50 1.00 1.00 1.00 1.00 1.00 6.00 1.00 1.00 0.50 2.00 0.00 2.00 0.00 1.00 1.00 2.00 2.00 1.00 0.00 1.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 0.00 1.25 1.00 1.00 1.00 0.50 1.00 4.00 0.00 1.00 0.50 1.00 0.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 0.00 0.00 1.00 1.00 1.00 1.00 1.00 0.00 1.25 1.00 0.00 1.00 0.00 1.00 3.00 0.00 1.00 0.00 1.00 0.00 1.50 0.00 1.00 0.50 0.00 1.00 40.50 40.00 35.75 23.25 20.25 The Height of Desert Living 326 Authorized Positions Schedule of Authorized Positions Position – Title 2007-2008 Authorized FTE 2008-2009 Authorized FTE 2009-2010 Authorized FTE 2010-2011 Authorized FTE 2011-2012 Proposed FTE Community Services Community Services Director Recreation Supervisor Rec. Program Coordinator Recreation Assistant Recreation Aide Recreation Intern Executive Assistant Parks Supervisor Park Operations Lead Park Ranger Groundskeeper Customer Service Representative Comm Ctr Director Comm Ctr Operations Supervisor Comm Ctr Events Coordinator Comm Ctr Operations Coordinator Operations Support Worker Operations Support Assistant Receptionist Bartender Senior Services Supervisor Senior Services Activities Coordinator HDM/Special Programs Admin HDM Coordinator Senior Services Assistant Senior Aide Driver 1.00 1.00 2.00 4.00 1.00 0.50 2.00 1.00 3.00 2.00 2.00 1.00 1.00 1.00 0.00 0.00 2.00 0.50 1.00 0.25 1.00 0.00 0.50 0.50 0.50 0.50 0.00 1.00 1.00 2.00 4.00 1.00 0.50 2.00 1.00 4.00 1.00 2.00 1.00 1.00 0.00 1.00 1.00 1.50 0.50 1.00 0.25 1.00 0.50 0.00 0.50 0.50 0.50 0.00 1.00 1.00 2.00 4.00 1.00 0.50 2.00 1.00 3.00 0.00 2.00 0.50 1.00 0.00 1.00 1.00 1.50 0.50 1.00 0.00 1.00 0.50 0.00 0.50 0.50 0.50 0.10 1.00 1.00 2.00 2.35 0.00 0.00 1.00 1.00 3.00 0.00 2.00 0.50 0.00 0.00 1.00 1.00 1.50 0.50 1.00 0.00 1.00 0.58 0.00 0.75 0.45 0.00 0.00 1.00 1.00 2.00 2.45 0.00 0.00 1.00 1.00 3.00 0.00 2.00 0.30 0.00 0.00 1.00 1.00 2.00 0.00 1.00 0.00 1.00 0.58 0.00 0.75 0.45 0.00 0.00 Authorized FTE 29.25 29.75 27.10 21.63 21.53 Total Authorized FTE 88.25 88.25 81.10 61.13 58.36 The Height of Desert Living 327 Resolution No. 2011-20 and Exhibit A The Height of Desert Living 328 Resolution No. 2011-20 The Height of Desert Living 329 Resolution No. 2011-20 The Height of Desert Living 330 Resolution No. 2011-20 The Height of Desert Living 331 Resolution No. 2011-20 The Height of Desert Living 332 Resolution No. 2011-20 The Height of Desert Living 333 Resolution No. 2011-20 The Height of Desert Living 334 Resolution No. 2011-20 The Height of Desert Living 335 Pavement Management Map The Height of Desert Living 336 Pavement Maintenance Map CIP Project S6008 The Height of Desert Living 337 Development Services Unfunded Maintenance & Replacement Items The Height of Desert Living 338 Development Services-Unfunded Items Development Services - Unfunded Maintenance and Replacement Items Items in red are of higher priority. Equipment Replacement Fund 1 FUNDING OF AN EQUIPMENT REPLACEMENT FUND AT APPROXIMATELY $75,000 PER YEAR FOR REPLACEMENT OF FACILITIES EQUIPMENT SUCH AS CHILLERS, COOLING TOWERS, ROOFS, HVAC SYSTEMS, ETC. THAT WILL NEED REPLACEMENT IN THE FUTURE. $ 75,000 1 REPLACE 10 YEAR OLD PLOTTER WITH NEW HEWITT PACKARD T1000 PLOTTER THAT HAS SCANNING CAPABILITES NOTE: APPROXIMATELY $1,000 PER YEAR IS SPENT ON PLOTTER MAINTENANCE AND $1,500 PER PER YEAR ON SCANNING BY AN OUTSIDE VENDOR. $ 12,000 CAD/GIS Community Center Building Maint./Repair 1 2 3 4 5 6 7 8 3 THERMO PANE WINDOWS HAVE BROKEN SEALS AND "FOG UP" BETWEEN THE PANES AND NEED TO BE REPLACED REPLACEMENT OF FAILING CARD ACCESS POWER SUPPLIES AND WORN PANIC BARS. POWER SUPPLIES ARE 11 YEARS OLD WITH A NORMAL LIFE SPAN OF 8 TO 10 YEARS. CURRENT REPAIRS NEEDED FOR BALLROOM AIR CURTAIN WALLS AUTOMATIC SLIDING DOOR ANNUAL PREVENTATIVE MAINTENANCE & ADJUSTMENTS (2 SETS) DRIED OUT WINDOW SEALS ARE SAGGING AND FALLING OUT LETTING THE OUTSIDE AIR IN REPLACEMENT OF DAMAGED DOOR WEATHER SEALS DUE TO BEING HIT BY CARTS WHEN RENTERS ARE MOVING ITEMS IN AND OUT OF THE BUILDING 4 X 50 = $200 THERE ARE 4 AIR CURTAIN BLOWER MOTORS IN NEED OF REPLACEMENT MOTOR MOUNT BUSHINGS, ONE MOTOR NEEDS REPLACING, TWO SWITCHES NEED REPLACING 10 DRYWALL CORNER PROTECTION COVERS TO COVER UP DAMAGED CORNERS THAT HAVE BEEN HIT BY CARTS $ 1,700 $ 5,700 $ 2,000 $ 1,000 $ 600 $ 250 $ 500 $ 1,100 Community Center HVAC Maint./Repair REPLACE HEATER CONTACTORS, COILS, CONTROL MODULES, AND MOTORIZED VALVES THAT ARE FAILING DUE TO BEING PAST THEIR NORMAL LIFE SPAN OF 8 TO 10 YEARS 2 REPLACE FAN COIL CHILLED WATER VALVE ACTUATORS (MOTORS) THAT ARE FAILING DUE TO BEING PAST THEIR NORMAL LIFE SPAN OF 5 TO 7 YEARS 1 $ 4,000 $ 5,600 Community Center Equipment Maint./Repair REPLACEMENT OF AN 11 YEAR OLD COMMERCIAL ICE MAKER HEAD DUE TO EXISTING UNIT REQUIRING NUMEROUS SERVICE CALLS FOR BREAK DOWNS. UNIT PAST NORMAL LIFE SPAN OF 8 TO 9 YEARS 2 REPLACEMENT DOOR TO ICE BIN. EXISTING DOOR WARPED AND NOT SEALING PROPERLY. 1 $ 4,000 $ 500 Community Center Sidewalk Repair 1 WATER COLLECTS OUTSIDE THE SENIOR SERVICES PATIO/STORAGE AREA DOOR WHEN IT RAINS CAUSING A SLIPPING HAZARD WHEN STAFF EXITS OR ENTERS THE BUILDING. SUGGEST INSTALLING A DRAIN GRATE TO DRAIN WATER AWAY FROM THE DOOR. $ 1,800 Community Center Equipment TILE-GROUT SCRUBBER TO CLEAN AND MAINTAIN FLOOR TILE AND GROUT. NORMAL MOPPING WILL NOT GET INTO THE GROUT TO CLEAN. ANY GROUT CLEANING IS CURRENTLY DONE BY HAND AND TIME CONSUMING. THE TILE-GROUT SCRUBBER WILL BE UTILIZED AT THE COMMUNITY CENTER, TOWN HALL & LIBRARY. 2 WALK BEHIND BATTERY SWEEPER FOR ALL CARPETED AREAS FOR QUIET CARPET SWEEPING WHEN THE BUILDING IS OCCUPIED 1 $ 2,500 $ 2,400 Community Theater Building Maint./Repair EXISTING FLAT ROOF (ROLLED ROOFING) ON THE MAIN THEATER BUILDING IS OVER 20 YEARS OLD AND CONSTANTLY HAS LEAKING ISSUES WITH RAIN. EXISTING ROOF NEEDS TO BE REMOVED AND NEW FOAM ROOF INSTALLED. SLOPED ROOF AREAS HAVE CRACKED CLAY TILE AND THE UNDERLAYMENT IS DETERIORATED. TILES NEED TO BE REMOVED, UNDERLAYMENT REPLACED AND NEW TILES INSTALLED. 2 CHILDREN'S THEATER ROOF IS OVER 8 YEARS OLD AND NEEDS A RECOAT OF ELASTOMERIC SEALANT 1 $ 28,000 $ 2,900 Community Theater Electrical Repair ELECTRICAL WIRING IS OVER 30 YEARS OLD. SOME EXTERIOR WIRING IS DETERIORATING AND SHORTING OUT. REPLACEMENT OF UNDERGROUND CONDUIT AND WIRING IS NEEDED. 2 UNDERGROUND WIRE TO A CORNER PARKING LOT LIGHT WAS PREVIOUSLY CUT WHEN TRENCHING WAS DONE FOR INSTALLATION OF FIRE SPRINKLER PIPING. CUT WIRE NEEDS TO BE LOCATED AND REPAIRED. 1 $ 2,000 $ 1,000 Community Theater Parking Lot Maint./Repair 1 SEAL COAT AND STRIPE PARKING LOT. ASPHALT HAS NOT BEEN SEAL COATED IN OVER 12 YEARS. The Height of Desert Living $ 2,000 339 Development Services-Unfunded Items Development Services - Unfunded Maintenance and Replacement Items Items in red are of higher priority. Fire Station No. 1 Building Maint./Repair 1 REPLACE 3 WORN OUT STEEL ENTRY DOORS, WITH HEAVY DUTY WIND RESISTANT DOORS. THESE DOORS ARE ORIGINAL, NOT HEAVY DUTY, AND HAVE BEEN INTERNALLY DAMAGED BY WIND GUSTS. $ 4,000 $ 900 $ 800 Fire Station No. 2 Plumbing Maint./Repair 1 REPLACEMENT OF WATER HEATER OVER 10 YEARS OLD (1 OF 2 UNITS) Fire Station No. 2 Equipment Maint./Repair 1 REPLACEMENT OF 15+ YEAR OLD REFRIGERATOR WITH AN ENERGY EFFICIENT MODEL. Kiwanis Building Maint./Repair 1 COATING OF PLYWOOD ROOF WITH 2" OF FOAM OVER NORTH BANQUET ROOM, KITCHEN, AND GARAGE EXISTING ROOF IS PLYWOOD COATED WITH ELASTOMERIC COATING. SUGGEST APPLYING 1" INCH OF FOAM ROOFING TO LOWER HEAT LOAD AND ELECTRIC BILL IN THE SUMMER. $ 20,000 Kiwanis Building HVAC Repair 1 REPLACE 20+ YEAR OLD PACKAGE A/C UNIT FOR KITCHEN, OFFICE AND RESTROOM COOLING $ 4,500 $ 2,000 $ $ 1,000 3,700 $ 1,400 $ 250 $ $ 3,500 4,000 $ 3,300 $ 2,800 $ $ 2,200 750 $ 3,200 $ 2,000 $ 2,000 $ 5,000 $ 4,000 Kiwanis Building Parking Lot Maint./Repair 1 SEAL COAT AND STRIPE PARKING LOT. ASPHALT HAS NOT BEEN SEAL COATED IN OVER 12 YEARS Library Building Maint./Repair AUTOMATIC SLIDING DOOR ANNUAL PREVENTATIVE MAINTENANCE & ADJUSTMENTS (2 SETS) REPLACEMENT OF FAILING POWER SUPPLIES AND WORN PANIC BARS. POWER SUPPLIES ARE 11 YEARS OLD WITH NORMAL LIFE SPAN OF 8 TO 10 YEARS. 3 REPLACEMENT OF 2 LARGE THERMO PANE WINDOW'S. THE SEAL ARE BROKEN AND THE INSIDE OF THE GLASS IS FOGGING UP. 4 REPLACEMENT OF DAMAGED DOOR WEATHER SEALS. 1 2 Library HVAC Repair REPLACE MINI-SPLIT A/C UNIT IN MUSEUM CLIMATE CONTROLLED ARTIFACT STORE ROOM REPAIRS HAVE BEEN PUT OFF DUE TO LACK OF FUNDS. MANY HEATER CONTACTORS, COILS, CONTROL MODULES, AND MOTORIZED VALVES ARE FAILING DUE TO BEING PAST THEIR NORMAL LIFE SPAN OF 8 TO 10 YEARS 3 DUE TO LACK OF FUNDS REPLACEMENT OF FAN COIL CHILLED WATER VALVE ACTUATORS (MOTORS) HAVE BEEN PUT OFF. THE NORMAL LIFE SPAN OF A MOTOR IS 5 TO 7 YEARS AND SEVERAL UNITS ARE NOT OPERATING PROPERLY (CLOSING ALL THE WAY OR NOT OPENING ALL THE WAY). THERE ARE 14 UNITS IN THE BUILDING. 1 2 Physical Plant HVAC Repair 1 REPLACEMENT OF 11 YEAR OLD 5" DUE TO RUST THROUGH AND LEAKING. THIS PIPE SUPPLIES THE HEAT EXCHANGER WHICH GIVES "FREE" COOLING IN THE WINTER MONTHS. Physical Plant Equipment 1 2 GOODWAY TUBE CLEANING MACHINE FOR CHILLER TUBES PURCHASE AIR COMPRESSOR FOR SERVICING/BLOWING OUT MAINTENANCE EQUIPMENT/VACUUMS. Town Hall Building Maint./Repair 1 REPLACEMENT OF BROKEN BARREL SPRING FOR ROLL UP SECURITY GATE 1ST. FLOOR GATE CANNOT BE OPENED BY HAND IN CASE OF LOST POWER. IDENTIFIED AS NEEDING REPAIR DURING FIRE DEPARTMENT INSPECTION. Town Hall HVAC REPAIR REPLACEMENT OF AIR HANDLER #1 TEN HP RETURN AIR FAN MOTOR DUE TO BEARING FAILURE. MOTOR CAN ONLY BE RUN AT 10% - 15% CAPACITY DUE TO WORN BEARINGS. 2 REPLACEMENT 2ND STAGE AIR FILTERS FOR AIR HANDLERS (TOTAL 24) 1 Town Hall Painting 1 PAINT RUSTED AND PEELING STEEL SUN SHADES ON THE 2ND FLOOR EXTERIOR OF THE BUILDING. Town Hall Parking Lot Maint./Repair 1 SEAL COAT AND STRIPE PARKING LOT. Subtotal = $ 41,500 Subtotal = $186,350 Total = $227,850 The Height of Desert Living 340 Glossary The Height of Desert Living 341 Glossary Account A separate financial reporting unit for budgeting, management or accounting purposes. All budgetary transactions, whether revenue or expenditure, are recorded in accounts. Several related accounts may be grouped together in a fund. A list is called a chart of accounts. Accounting Standards The generally accepted accounting principles (GAAP) promulgated by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information by state and local governments. Accrual Basis Accounting A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or sent. Actual vs. Budgeted Difference between the amounts projected (budgeted) in revenues or expenditures at the beginning of the fiscal year and the actual receipts or expenses, which are incurred by the end of the fiscal year. Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real, and certain personal property according to the property’s assessed value and the tax rate. Used as a source of monies to pay general obligation debt and to support the general fund. Adoption Formal action by the Town Council, which sets the spending limits for the fiscal years. Appropriation Specific amount of monies authorized by the Council for the purpose of incurring obligations and acquiring goods and services. Arbitrage The ability to use tax exempt proceeds and, by investing those funds in higher yielding taxable securities, generate a profit to the issuer. Assessed Valuation A value set upon real and personal property by the Maricopa County Assessor for the purpose of levying property taxes. The Height of Desert Living 342 Glossary Asset The resources and property of the Town that can be used or applied to cover liabilities. Audit Report The report prepared by an auditor covering the audit or investigation of an entity’s financial position for a given period of time, usually a year. As a general rule, the report should include: 1) a statement of the scope of the audit; 2) explanatory comments concerning exceptions from generally accepted auditing standards; 3) opinions; 4) explanatory comments concerning verification procedures; 5) financial statements and schedules; and 6) statistical tables, supplementary comments and recommendations. The auditors signature follows 3). The Town is required to have an annual audit conducted by qualified certified public accountants. Balanced Budget Arizona law (Title 42 Arizona Revised Statutes) requires the Town Council to annually adopt a balanced budget by purpose of public expense. State law defines this balanced budget as “the primary property tax levy, when added together with all other available resources, must equal these expenditures.” The total of proposed expenditures will not exceed the total of estimated revenues and fund balances. Base Budget The ongoing expense for personnel, contractual services, commodities, and the replacement of equipment to maintain service levels previously established by the Council. Bond A written promise to pay a specified sum of money (called the principal amount) at a specified date or dates in the future (called the maturity dates), and carrying interest at a specified rate, usually paid periodically. The difference between a bond and a note is that a bond is issued for a longer period and requires greater legal formality. Bonds are primarily used to finance capital projects. The most common types of bonds are: General Obligation (GO) Bond: This type of bond is secured by the full faith, credit, and taxing power of the municipality. Revenue Bond: This type of bond is secured by the revenues from a specific source such as gas taxes or water revenues. Budget A financial plan of estimated expenditures and anticipated resources adopted for a specific period of time outlining a plan for achieving council goals and objectives. The Height of Desert Living 343 Glossary Budget Amendment A change of budget appropriation between expenditure accounts which does not change the legal spending limit adopted by Council. Budgetary Basis The method used to determine when revenues and expenditures are recognized for budgetary purposes. Capital Budget A spending plan for improvements to or acquisition of land, facilities and infrastructure that balances revenues and expenditures, specifies the sources of revenues, and lists each project or acquisition. Normally a capital budget must be approved by the legislative body. The capital budget and accompanying appropriation ordinance may be included in a consolidated budget document that has a section devoted to capital expenditures and another to operating expenditures. Or two separate documents may be prepared – one for the capital budget and one for the operating budget. Capital Improvements Expenditures for the construction, purchase or renovation of Town facilities or property that have a value greater than $50,000. Capital Outlay Expenditures resulting in the acquisition of or addition to the Town’s fixed assets. Capital Project Funds Capital project funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital projects funds exclude those types of capital related outflows financed by proprietary funds or for assets that will be held in trust for individuals, private organizations, or other governments. Capital Project Carryover An approved Capital Project that was not completed in the fiscal year and, therefore, was budgeted again in the current fiscal year in order to finish the project. Cash Basis A basis of accounting in which transactions are recognized only when cash amounts are increased or decreased. Community Facilities District (CFD) A separate legal entity established by the Town which allows for financing of public improvements and services. The Height of Desert Living 344 Glossary Comprehensive Annual Financial Report (CAFR) The official annual financial report of the Town. The CAFR represents management’s report to the Town Council, constituents, investors and creditors. Contingency/Reserve An amount set aside as available, with Council approval, to cover unforeseen expenditures, emergency expenditures, or revenue short falls. Debt Limit Statutory or constitutional limit on the principal amount of debt that an issuer may incur (or that it may have outstanding at any one time). Debt Ratio Total debt divided by total assets. Debt Service Principal and interest payments on outstanding bonds. Debt Service Fund One or more funds established to account for revenues used to repay the principal and interest on debt. Department A functional group of the Town with related activities aimed at accomplishing a major Town service or program. Depreciation An accounting transaction which spreads the purchase cost of an asset across its useful life. Division A grouping of related activities within a particular department (example, Senior Services is a division of Community Services). Encumbrance The formal accounting recognition of committed funds to be set aside for a future expenditure. For budgetary purposes encumbrances are considered expenditures. Estimated Revenue The amount of projected revenue to be collected during the fiscal year. Expenditure If accounts are kept on the accrual basis, this term designates total charges in- The Height of Desert Living 345 Glossary curred, whether paid or unpaid. If they are kept on the cash basis, the term covers only actual disbursements for these purposes. Expenditure Limitation An amendment to the Arizona State Constitution that limits annual expenditures of all municipalities. The Economic Estimates Commission, based on population growth and inflation sets the limit. All municipalities have the option of Home Rule where the voters approve a four-year expenditure limit based on revenues received. Fiscal Year Any period of twelve consecutive months establishing the beginning and the ending of financial transactions. For the Town of Fountain Hills, this period begins July 1 and ends June 30. Fixed Assets Assets of a long term character which are intended to continue to be in use or kept for more than five years and of a monetary value greater than $10,000. Full-Time Equivalent Position (FTE) A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time typist working for 20 hours per week would be equivalent to a 0.5 FTE. Fund A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources. Fund Balance A balance or carry over that occurs when actual revenues exceed budgeted revenues and/or when actual expenditures are less than budgeted expenditures. General Fund The major fund in most governmental entities. While other funds tend to be restricted to a single purpose, the general fund is a catch all for general government purposes. The General Fund contains the activities commonly associated with municipal government, such as police and fire protection, parks and recreation. General Obligation Bonds Bonds that finance a variety of public projects. The repayment of these bonds is usually made from secondary property tax revenues. General Plan A plan approved by the Town Council that provides the fundamental policy direction and guidance on development decisions in the Town. The Height of Desert Living 346 Glossary Governmental Funds Governmental Funds are those through which most governmental functions of the are recognized in the accounting period in which the fund liability is incurred, if measurable, except for un-matured interest on general long-term debt and certain similar accrued obligations, which should be recognized when due. Municipal Property Corporation (MPC) Bond Bonds that are backed by the excise taxes of the Town including local sales tax, franchise tax, state shared sales tax, and auto lieu tax. The MPC is a non-profit corporation established for the purpose of issuing debt to purchase municipal facilities, which it leases to the Town. Objectives A measurable output that an organization strives to achieve within a designated time frame. The achievement of the objective advances an organization toward a corresponding goal. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the Town are controlled. Ordinance A formal legislative enactment by the Town Council. Performance Based Budget The Performance Based Budget is a customer based, performance driven, results oriented budget system based on Outcome Management. Outcome Management is a management approach that focuses on the results achieved when providing a service. Performance Indicators Measurement of service performance indicators that reflect amount of money spent on services and the resulting outcomes at a specific level of services provided. Program Activities performed by one or more organizational units for the purpose of accomplishing a function for which the Town is responsible. Property Tax The total property tax levied by a municipality. Arizona’s municipal property tax system is divided into a primary and secondary tax rate. The rate is expressed as dol- The Height of Desert Living 347 Glossary lars per $100 of assessed valuation. Primary Property Tax Arizona statute limits the primary property tax levy amount and municipalities may use this tax for any purpose. Resolution A special or temporary order of the Town Council. Requires less formality than an ordinance. Resources Total amounts available for appropriation including estimated revenues, bond/loan proceeds, fund transfers, and beginning fund balances. Revenue Financial resources received from taxes, user charges, and other levels of government. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a revenue generating fund. Secondary Rate Arizona statute does not limit the secondary tax levy amount and municipalities may only use this levy to retire the principal and interest or redemption charges on bond debt. Sinking Fund A means of repaying funds that were borrowed through a bond issue. The issuer makes periodic payments to a trustee who retires part of the issue by purchasing the bonds in the open market. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specific purposes. State-Shared Revenue Includes the Town’s portion of state sales tax revenues, state income tax receipts, motor vehicle in-lieu taxes. Strategic Plan The Strategic Plan defines the Town’s strategy, or direction, and assists Town management in making decisions on the allocation of personnel and resources. The Height of Desert Living 348 Glossary Tax Levy The total amount of the general property taxes collected for purposes specified in the Tax Levy Ordinance. Tax Rate The amount of tax levied for each $100 of assessed valuation. Transfer Movement of resources between two funds. Example: An interfund transfer would include the transfer of operating resources from the General Fund to the Street Fund. User Fees The fee charged for the direct receipt of a public service to the party or parties who benefit from the service. Working Capital A financial metric which represents the amount of day-to-day operating liquidity available. Also known as operating capital, it is calculated as current assets minus current liabilities. The Height of Desert Living 349 Acronyms The Height of Desert Living 350 Acronyms Acronyms ACMA-Arizona City Manager’s Association ADEQ-Arizona Department of Environmental Quality ADOG-Association of Dog Owners Group ADWR-Arizona Department of Water Resources AGIC-Arizona Geographic Information Council AICP-American Institute of Certified Planners APA-American Planning Association APRA-American Park & Recreation Association APWA-American Public Works Association ARRA-American Recovery and Reinvestment Act of 2009 ASCE-American Society of Civil Engineers AZBO-AZ Building Officials AZDOR-AZ Department of Revenue AZDOT-AZ Department of Transportation CAD-Computer Aided Design CAFR-Comprehensive Annual Financial Report CELA-Code Enforcement League of Arizona CIP-Capital Improvement Program EMCFD-Eagle Mountain Community Facilities District FEMA-Federal Emergency Management Administration FTE-Full Time Equivalent GAAP-Generally Accepted Accounting Principles GADA-Greater Arizona Development Authority GASB-Government Accounting Standards Board GFOA-Government Finance Officer’s Association GIS-Geographical Information Systems GO-General Obligation GPEC-Greater Phoenix Economic Council The Height of Desert Living 351 Acronyms HDM-Home Delivered Meals HURF-Highway User Revenue Fund ICSC-International Council of Shopping Centers ID-Improvement District IGA-Intergovernmental Agreement IIP-Infrastructure Improvement Plan IT-Information Technology LTAP-Local Technical Assistance Program LTAF-Local Transportation Assistance Fund MAG-Maricopa Association of Governments’ MPC-Municipal Property Corporation NPRA-National Park & Recreation Association RPTA-Regional Public Transit Agency SAC-Senior Activity Center STORM-Stormwater Outreach for Regional Municipalities The Height of Desert Living 352 Town of Fountain Hills 16705 E. Avenue of the Fountains Fountain Hills, Arizona 85268 480-816-5100 The Height of Desert Living