Town of Fountain Hills Fountain Hills Town Council Mayor Jon Beydler ___________________________________________________________________________ Jon Beydler was born in Springfield, Missouri, where he spent his first 22 years. After graduating Cum Laude from Evangel in Springfield in 1973, he moved to Washington, D.C. to attend the American University School of Public Affairs, where he obtained his Masters Degree in Public Administration specializing in Urban Affairs in 1975, graduating Magna Cum Laude. Jon began his professional career in Washington, D.C. in 1974 as a personal assistant to former Republican Michigan Governor George Romney at the National Center for Voluntary Action. As a result of the case studies he conducted in cities including Greenville, South Carolina; Dallas, Texas; and Riverside, California, Jon published a book entitled “Community Needs Assessment and Goal Setting”. Jon also served as a Staff Director of the Federal Intergovernmental Committee on Volunteerism, and as the Director of Common Cause’s Volunteer Services in their Washington, D.C. national headquarters. In 1978, Kroy Industries, Inc., a graphics equipment manufacturer based in St. Paul, Minnesota, hired and promoted Jon as branch manager in Scottsdale, where Jon led the company in sales for two years. Three years later, Jon joined the sales team at Prime Computer, Inc., a manufacturer of superminicomputers and CAD/CAM technology headquartered in Boston, and attained membership in the Million Dollar Club within a year. In 1983, the IMS Company, a division of Phoenix-based Castillo Company, hired Jon as President, where he grew the company into a multimillion-dollar business. Jon subsequently purchased the business and renamed it The Beydler Company, Inc. In 1994, he formed CHERON USA, a reprographics/digital blueprint company in Phoenix, and sold it in January 2001. In 1999, the Beydlers opened a Gallery of Fine Art and Collectibles at the Plaza Fountainside in Fountain Hills called “Another Point of View”. In 2002, the Beydlers acquired a ColdStone Creamery franchise also located at the Plaza Fountainside. Jon has been active in community and government service for almost 30 years. Some of the organizations he has been involved with over the years are: Candidate for Phoenix City Council; Maricopa County Republican Precinct Committee; Lions Club; Proposition 300 Campaign Committee; Phoenix Womens’ Commission; and the Phoenix East Bell Road Planning Committee. In Fountain Hills, Jon is a member of the Arts Council, Chamber of Commerce, Noon Kiwanis, Noon Rotary, Plaza Fountainside Merchants Association, and the Fountain Hills Leads Association Group. Jon and his wife, Cheryl, and their daughters, Ashley Brook, 9, and Summer Sky, 3, presently reside in SunRidge Canyon. Town of Fountain Hills Fiscal Year 2002-2003 Budget Vice-Mayor Leesa Fraverd ___________________________________________________________________________ A twelve-year resident of Fountain Hills, Vice Mayor Leesa Fraverd has been active in community service almost since the day she arrived here from her home state of Michigan. Ms. Fraverd, a cum laude graduate, received a B.A. degree in art education from Michigan State University. She taught art education in Charlotte and St. Joseph, Michigan. Leesa obtained a second degree after moving to Arizona, an A.A.S. in Environmental Drafting and Design. She is currently the President of Architectural Angles, a drafting and design firm specializing in custom home design in the northeast valley, since 1996. Vice Mayor Fraverd was a former Fountain Hills environmental activist, advocating sensitive and sensible development. She was appointed to the position of Commissioner and Chair of the Fountain Hills Planning and Zoning Commission from 1995 to 2000. Ms. Fraverd is an active member of the Neighborhood Property Owners Committee of Architecture (since 1994) and the Fountain Hills Civic Association. Councilmember Mike Archambault ___________________________________________________________________________ Mike Archambault moved to Fountain Hills from Columbus, Ohio in 1972. He built one of the first homes in Fountain Hills and was among the first ten families to live here. Mike worked in Fountain Hills with his father for almost ten years under the company name of Archie’s Construction. In 1981, he saw a need for quality cabinets in Fountain Hills and started Fountain Hills Wood Whims, Inc., a custom cabinet shop that currently employs fifteen craftsmen. Mike and his crew have been providing custom cabinets for Valley builders for more than 20 years. Mike Archambault has been involved in community services since he moved here in 1972. He ran annual “Secret Santa” programs, bringing toys to children and helping with food donations for needy families, served as a Cub Scout and Boy Scout leader, and a Leader for Order of the Arrow, graduating fourteen Eagle Scouts. Mike also helped with the drive to bring the first health clinic to Fountain Hills in 1977. He served on the Church of the Ascension Committee, and with the help of volunteers, Mike built the Church’s rectory. He also helped construct the original town library (now the Fountain Hills Theatre) with the Contractors Association, and assisted in building the Sunset Kiwanis clubhouse. He also served the community as President of the Fountain Hills Youth Association, and as a member of the Sunset Kiwanis. Mike has been married to Charla for 27 years. The Archambaults have two children, Michelle, 24, and Eric, 21. Town of Fountain Hills Fiscal Year 2002-2003 Budget Town of Fountain Hills Councilmember John Kavanagh ___________________________________________________________________________ John Kavanagh is a seven year resident of Fountain Hills who is married to Linda and has two sons, Jonathan and Nicholas. He is a professor of criminal justice at Scottsdale Community College and Director of the college’s Administration of Justice Studies Program. Prior to teaching at Scottsdale Community College, John taught at Arizona State University and spent 20 years as a police officer with the Port Authority of New York and New Jersey Police, retiring as a detective sergeant. He also served three years as a town council member in Lafayette, New Jersey. John Kavanagh has a B.A. in Sociology from NYU, an M.A. in Public Administration from St. John’s University (Queens, New York), and a Ph.D. in Criminal Justice from Rutgers University. He also belongs to professional associations, such as the American Society of Criminology and the Arizona Criminal Justice Educators Association. John Kavanagh is serving or has served with the following town groups: Parks and Recreation Commission, Community Center Advisory Committee, Vision 2000 Planning Committee, School Board Calendar Committee, Youth Basketball League, Veterans Memorial Sitting Committee, and the Knights of Columbus. Councilmember Kathleen Nicola ___________________________________________________________________________ A long-time Arizona resident, Kathleen Connelly Nicola moved to Lake Havasu City in June 1967. After a move to Mesa in 1985, Kathleen and her family settled in Fountain Hills in 1989. She is married to John Nicola. Kathleen’s daughter Tonya, son-in-law Jim, and grandson Matthew reside in Chandler. Kathleen’s service to the Town of Fountain Hills began in 1990, when she began working for the municipal court, after a brief period of volunteering her services. During her tenure as administrator of the court over the following nine years, Kathleen’s extensive duties included budget preparation and day-to-day management of the court. Kathleen’s responsibilities included the court’s compliance with local, county and state statutes, rules and administrative orders, in addition to statistical and financial reports. Kathleen received a bachelor’s degree in Justice Studies from the College of Public Programs at Arizona State University. Kathleen graduated from the Arizona School of Real Estate & Business, and made a career change in the summer of 2000 to become a licensed real estate salesperson. Her license currently hangs with Dominion Real Estate Partners, LLC in Fountain Hills. Education and high levels of training are valued life achievements; therefore she continued her education to earn the Graduate of the Realtors Institute designation and is an Accredited Buyer Representative. As a local real estate professional, Kathleen is an active member of the Fountain Hills Chamber of Commerce and the Scottsdale Association of Realtors. Other professional memberships she holds are with the Arizona Association of Realtors, National Association of Realtors, and the Real Estate Buyers Advisory Council. Local memberships include the McDowell Mountain Park Association, the Fountain Hills Arts Council, and the Fountain Hills Democrat Club. Town of Fountain Hills Fiscal Year 2002-2003 Budget Councilmember Rick Melendez __________________________________________________________________________________________ Enrique (Rick) Melendez and his wife, Pam (an Arizona native) moved from California to the Fountain Hills area nine years ago. He has a son, daughter, and grandchildren who reside in California. Rick was born in El Salvador and came to the U. S. for his education. He is the only member of his family who decided to stay in our country, although he continues to represent his family’s business interests in Central America. Rick’s professional business background for 35 years in the petroleum industry covered many assignments including marketing, human resources, advertising, and public affairs. He served in many areas of senior management. His last assignment with Atlantic Richfield Company was Regional Manager for Public Affairs in the Western Region of the U. S. During this time, he was a member of the negotiating team that established the Arco Arena, home of the NBA Sacramento Kings. In 1982, Rick was honored at the White House by President Reagan and received an award as one of the top 20 Hispanics in the country. In 1983, California State Senate President Pro Tempore, David Roberti, appointed Mr. Melendez to the World Trade Commission. During the next 12 years, Rick served on this commission and was instrumental in the development of World Trade Offices in Tokyo, Hong Kong, Mexico City, Frankfurt, and London. Those years brought him invaluable practical and business experience, which he later used to open his own consulting company following early retirement from Atlantic Richfield Company. His company included clients such as ARCO, General Dynamics, The Port of Long Beach, California Steel, E&J Gallo Winery, California Wine Institute, Sacramento Kings, Seventh Day Adventist Church, California Judges Association, SOKA University, and many others. His firm specialized in developing business opportunities in the areas of environmental technology, marketing, distribution of products, and government interface on behalf of clients. Rick also served on the Executive Committee of the California Manufacturers Association, the Multiple Sclerosis Association Board, California Chamber of Commerce, Sacramento Blood Drive, Sacramento Opera, and the Hispanic Chamber of Commerce. His Arizona community service includes membership in the Maricopa County Jail Committee, Fountain Hills Charter City Committee, Fountain Hills Law Enforcement Advisory Panel, Fountain Hills FAA Committee, and an active member of the Scottsdale Police Department’s Chief Advisory Council. Rick attended Loyola High School in Los Angeles and holds a B.S. in Foreign Trade from the University of San Francisco and also earned certificates during his oil business career in Professional Management sponsored by Stanford University and the Petroleum Educational Institute. Rick looks forward to serving the Fountain Hills community and continuing to improve the quality of life for its residents. Town of Fountain Hills Fiscal Year 2002-2003 Budget Town of Fountain Hills Councilmember Susan Ralphe Council member Susan Ralphe is a Milwaukee, Wisconsin, native who grew up in Norway in Michigan's Upper Peninsula. An alumnus of Northern Michigan University in Marquette, Michigan, she graduated summa cum laude in 1968 with a B.S. degree in business education. She and Roger, her husband of more than 30 years, have lived in Fountain Hills since 1993 and in Arizona since 1978. They have two grown sons - Jason, Reno, Nevada, and Matt, Portland, Oregon. A journalist, Ralphe covered government and consumer affairs for 15 years as a newspaper reporter for large dailies - The Phoenix Gazette, Phoenix, Arizona, and The Duluth Herald, Duluth, Minnesota -- and a weekly, the Hastings Star, in the Minneapolis-St. Paul, MN. area. She is the recipient of FirstPlace Investigative Reporting awards for three consecutive years in statewide Minnesota Newspaper Association contests. As a freelance writer, her articles have appeared in national magazines. In 1994 Ralphe founded the Fountain Hills grassroots citizen group, the Committee to Preserve the Environment (CPE), and chaired it for two years. Today more than 400 acres of town-owned washes remain under the protection of the Watercourse Preservation and Habitat Ordinance, a CPE-sponsored initiative approved by voters in 1996. In the spring of 1999 she founded another local volunteer citizen group-- Save the Mountains (STM), a coalition of organizations and individuals active in McDowell Mountain preservation and wise mountain land-use. She stepped down as President after being elected to the Council. Ralphe is a member of the McDowell Park Association (MPA) and for several years has been making weekly visits to residents of a nearby nursing home. Town of Fountain Hills Fiscal Year 2002-2003 Budget This page intentionally left blank Town of Fountain Hills Fiscal Year 2002-2003 Budget Town of Fountain Hills Citizens of the Town of Fountain Hills Community Center Advisory Commission Planning and Zoning Commission Board of Adjustment Town Prosecutor Community Center Town Attorney Parks and Recreation Mayor and Town Council Town Manager Community Development, Building Safety Fire Department Town Magistrate Town Clerk, Administration Marshal Department Management Staff Roy P. Pederson, Acting Town Manager Department Heads Jesse Drake, Interim Community Development Director Cassie Hansen, Town Clerk/Director of Administration Mark Mayer, Director of Parks and Recreation Stuart Shoob, Town Magistrate Todd Tate, Interim Public Safety Director Thomas Ward, Director of Public Works James Willers, Community Center Director Mark Zimmerman, Assistant Fire Chief/Fire Marshal Town of Fountain Hills Fiscal Year 2002-2003 Budget McDowell Mountain Preservation Commission Parks and Recreation Commission Public Works This page intentionally left blank Town of Fountain Hills Fiscal Year 2002-2003 Budget Town of Fountain Hills Table of Contents Budget Overview ▬▬▬▬▬▬ Manager’s Message Budget Process Budget Schedule 1 3 7 Budget Summary ▬▬▬▬▬▬ Revenues Expenditures 9 12 Department Budgets ▬▬▬▬▬▬ Community Center Municipal Court Town Council Administration Information Technology Community Development Building Safety Public Works Streets Parks and Recreation Public Safety Marshal Department Fire Department Grants Debt Service 39 47 53 57 69 75 83 89 97 105 129 139 145 147 Schedules/Summaries ▬▬▬▬▬▬ Schedule of Fountain Hills Assessed Valuation Tax Levy and Tax Rate Schedule of Outstanding Debt Computation of Legal Debt Margin General Fund Expenditure Summary Schedule of Authorized Positions Development Fee Expenditures Miscellaneous Statistics Glossary Town of Fountain Hills Fiscal Year 2002-2003 Budget 149 150 151 152 153 154 157 159 160 This page intentionally left blank Town of Fountain Hills Fiscal Year 2002-2003 Budget Town of Fountain Hills Manager’s Message ▬▬▬▬▬▬ To the Honorable Mayor and Town Council: The budget for fiscal year 2002-2003 for the Town of Fountain Hills was submitted to the Town Council for consideration in early June. The failure of Proposition 401 on May 21, 2002, required the Town to assume the $2.4 million cost of providing fire protection and emergency medical services without offsetting revenue. This is the central and overriding issue for this budget. Staff’s efforts have been focused on presenting the Council with a balanced budget. The Council had minor, as well as major issues, to address during the review process. It is particularly important this year to fully understand that municipalities are funded quite differently than private enterprise. Municipal finance is characterized by “fund budgeting” and “fund accounting”. This means that some monies available to the Town are restricted and can only be used for specified purposes. Some of these purposes, such as the use of gas tax revenues, are set forth in State statute. Some revenues, such as the .04 % sales tax reserved for land preservation and downtown development, are limited by policy of the Town Council. Other revenues, such as development fees, are limited by a combination of Town Council policy and State statute. There are also demands made upon Town revenues that are not discretionary such as certain bond indentures that require payment. Therefore, while some funds in the budget might appear to be quite “healthy”, the general fund that is responsible for many necessary Town expenditures, can be quite “unhealthy”. This is demonstrated in this budget. The final budget maintains most basic services, but some at reduced levels. It is important to note that the general fund as presented includes approximately $1 million in a one-time transfer from the County as a result of the Fire District/Town merger, and $1 million from the anticipated settlement of the Pacific Gas & Electric litigation. These are both one-time revenues that will not be available to finance the 2003-2004 budget. The final budget reflects an anticipated decrease in “normal” general fund revenues for the coming fiscal year due to the overall economic slowdown and the decline in the number of building and construction permits. The failure to transfer the Fire District tax authority to the Town has turned an already pessimistic outlook into a critical one. At this point in time, the Town’s financial situation is in “intensive care” and Fountain Hills cannot remain viable as a municipality unless something is done to finance the budget for fiscal years 2003-2004 and beyond. It was suggested that the Council consider some appropriate program to raise the level of public understanding of the Town’s fiscal condition. This could be through the creation of a broadly based citizens’ committee to develop an understanding of Town finances and to make recommendations for the future. This future could include placing a property tax question back on the ballot for reconsideration next May, transitioning the Rural Metro fire protection service into subscription service as is done in Paradise Valley, or some other alternative that the citizens’ group might identify. In any case, the future of the Town is at stake unless a serious and deliberate approach is taken by the Council to deal with the budgetary issues. Fiscal Year 2002-2003 Budget -1- Town of Fountain Hills This budget also reflects important changes in format. They are intended to strengthen the budget as a policy statement and communication device, to be more meaningful as a financial plan, and to be more useful as an operational guide. Staff also plans to make the budget document available on the Town’s website to be more readily accessible to citizens. These changes have made the budget easier to use and understand by both the Council and the citizens. It will also enable the Town to compete for the national award in budget presentation in a program sponsored by the Government Finance Officers Association. Many staff members throughout the organization have assisted in the preparation of this document. The hard work, perseverance, and commitment of the administrative staff are particularly appreciated. Respectfully submitted, Roy R. Pederson, Acting Town Manager Town of Fountain Hills, Arizona Fiscal Year 2002-2003 Budget -2- Town of Fountain Hills Budget Process Introduction ▬▬▬▬▬▬ The budget process for the Town of Fountain Hills is designed to meet citizens’ needs for information and input; decision makers’ needs for information and advice from citizens on their desired blend of services; and the time line set by the State of Arizona through Arizona Budget Law. The information in this section is intended to help the Town Council, citizens, and staff better understand the budget process. The question and answer format is designed to assist the reader in finding information. When does the “budget season” start? ▬▬▬▬▬▬ The budget process typically begins in January when the Finance Department begins to review current levels of service, council goals and objectives, proposed capital improvements, and financial plans. In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal year, citizens and staff submit suggestions for new services, regulations, funding sources, and improved service delivery, as well as concerns to the Town Council and commissions for discussion, study, and/or implementation. Advisory boards and commissions develop plans for new or enhanced programs to be included in the following year’s budget proposal. What is a budget? ▬▬▬▬▬▬ Simply stated, a budget is an annual planning tool. It identifies the Town’s work plan and matches the financial, material, and human resources available with the requirements to complete the work plan. It includes information about the organization and identifies the council policy that directed the budget preparation. Although a budget is often discussed as a financial document, the financial portion means very little without the policy and administrative information that explains what the organization intends to do with the financial resources. What is a fund-based budget? ▬▬▬▬▬▬ The Town’s accounts are organized on the basis of funds. Each fund is a separate entity with its own set of self-balancing accounts comprised of its assets, liabilities, fund equity, revenues and expenditures. Fiscal Year 2002-2003 Budget -3- Town of Fountain Hills How can I find out what a department is doing? ▬▬▬▬▬▬ Departments are organizational units formed on the basis of compatible services. Departments provide services based on departmental goals and objectives that fulfill work plans. In some cases, a department will work within several funds. Although each of the operations in these funds is different, they are similar enough that savings can be achieved by having people who can share job responsibilities. Each department prepares a budget that includes information about the organizational unit and matches the available resources with the requirements to complete the department and fund work plans. Why does a town create a budget? ▬▬▬▬▬▬ All cities and towns in Arizona are required to adopt an annual budget. State law dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the budget document such as summaries of revenues and expenditures showing two years of spending history are required by State law. When can a citizen have input into the budget process? ▬▬▬▬▬▬ Town staff welcomes comments and suggestions throughout the year. The final opportunity occurs in July when the Town Council holds a public hearing on the proposed budget as recommended through the budget hearings. This is the last opportunity a citizen has to influence the budget process for the next fiscal year. Once the tentative budget is adopted in July, line items can only be decreased prior to the budget’s final adoption in August. Many revenue estimates must be made based on assumptions regarding general economic conditions. For example, development related revenues (building permits, system development charges, and requests for new water service connections) are all based on assumptions regarding development forecasts for Fountain Hills during the coming year. Revenue estimates are conservative to avoid setting expenditure budgets that will not be supported by actual revenues. Can the budget be amended once it is adopted? ▬▬▬▬▬▬ During the fiscal year, the Town Manager may transfer appropriations between line items within a department. Fiscal Year 2002-2003 Budget -4- Town of Fountain Hills What basis of accounting/budgeting does the Town use? ▬▬▬▬▬▬ Governmental fund budgets (General, Special Revenue, Debt Service, Capital Projects) are prepared on a modified accrual basis. This means that expenditures are records when the related fund liability is incurred, and revenues are recognized only when they are measurable and available. In all cases, when goods and services are not received by year-end, the encumbrances lapse. The Comprehensive Annual Financial Report (CAFR) shows the status of the Town’s finances on the basis of “generally accepted accounting principles” (GAAP). In most cases, this conforms to the way the Town prepares its budget. The exceptions are liabilities for compensated absences, i.e. vacation pay, which are expected to be paid with available financial resources. The liability is reported as accrued by employees (GAAP) as opposed to being expended when paid (Budget). The Comprehensive Annual Financial Report shows fund expenditures and revenues on both a GAAP basis and Budget basis for comparison purposes. How do I get more information? ▬▬▬▬▬▬ All requests for public information in the Town of Fountain Hills are handled by the Town Clerk’s Office. Please call (480) 837-2003 or visit the Town’s website www.fh.az.gov and click on the Accounting Department icon. Fiscal Year 2002-2003 Budget -5- Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget -6- Town of Fountain Hills Budget Schedule (Fiscal Year 2002-2003) Date___________ Action______________________________________ Feb. 11 – March 1 Department heads review their six-month budget report, and estimate remaining expenditures for second-half of fiscal year. A revised estimate of total expenditures for the year is submitted to the accounting department. February 21 Council meets and discusses budget priorities. March 1 – March 15 Revised revenue projections for fiscal year 2001-2002, department revised estimates of expenditures, estimated carryforward to be included in the fiscal year 2002-2003 budget. March 15 – April 29 Department heads work on individual department budgets. Budgets are zero-based. The preliminary budget presentation should be based on maintaining a current level of service; additional programs/projects will be prioritized and added depending on available revenues. Revenue projections for fiscal year 2002-2003 are prepared. April 29 – May 22 Town Manager reviews proposed fiscal year 2002-2003 budget with accounting, reviewing available revenues, expenditure limitation restrictions, determining desired carry-forward; meets with department heads to review requests. June 14 Budget document submitted to Council for review. June 24 - June 25 Public Council budget meetings. July 2 Special Council meeting to adopt the tentative budget. This meeting replaces the regular meeting that falls on the Fourth of July holiday. July 18 Regular council meeting cancelled (this has become an annual practice.) August 1 Regular council meeting – Adopt final budget. August 15 Regular Council meeting – Adopt tax levy. Fiscal Year 2002-2003 Budget -7- Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget -8- Town of Fountain Hills Budget Summary The Town budget for fiscal year 2002-2003 is $26,655,034 and represents a 30% decrease from last year. This decrease is primarily attributed to the completion of two capital projects, the construction of the Fountain Hills Community Center Complex, including the Library/Museum and Community Center, and the purchase of 354 acres of open space in the McDowell Mountains. These projects represent historical decisions made by the Mayor, Town Council and the community. The proposed General Fund budget is $15,077,612, a 12% decrease compared to $17,228,342 last year. The decrease in revenues is primarily due to the decline in building permit activity and related revenues and the decrease in the Carry Forward. The failure of the voters to approve the $2.4 million primary property tax has required that the budget be balanced using approximately $2.2 million of reserves and one time transfers and recoveries. The one time transfers and recoveries will not be available next fiscal year. Due to limited resources and the desire to maintain a minimal fund balance, all non-essential and/or capital project requests have been removed from the budget. Current service levels for public safety, administration of Town government, and maintenance of Town owned property are included in the operating budget. Revenues ▬▬▬▬▬▬ General Fund Fountain Hills’ largest, locally generated revenue is local sales tax (estimated at $4,300,000). The Town receives 1.6 percent on all retail sales within Fountain Hills. Tax is allocated at 1.2% for General Fund use, .1% for Downtown Development and .3% for Land Preservation. (The dedicated sales tax is discussed further in the Excise Tax Special Revenue Fund.) Historically, a major component of local sales tax revenues has been due to construction related activity. However, over the last year, the construction activity in Fountain Hills has shown signs of decline while the retail sales activity appears to be strengthening. The sales tax projection for fiscal year 2002-2003 is based on conservative economic forecasts and limited revenue growth. Retail sales tax activity includes moderate estimates for the Fry’s grocery and Target shopping center (scheduled to open in October 2002). The projection for construction related sales tax is based on conservative permit activity estimates provided by Community Development. A major portion (41%) of General Fund revenue is derived from State Shared Revenues. The State of Arizona shares a portion of its sales, income and motor vehicle taxes with cities and towns based on a set of population formulas established by state law. Estimates for these revenues are annually provided by the state. The total projected revenues of $4,288,000 are conservative estimates and are expected to decrease slightly from the prior year revised estimate. Fiscal Year 2002-2003 Budget -9- Town of Fountain Hills GENERAL FUND RESOURCES TOTAL $15,077,612 Intergovernmental $4,288,000 Carry-Forward $2,483,712 Transfers-In $2,207,300 Misc. $198,600 Community Center $135,000 Licenses/Permits $820,000 Fines/Forfeits $260,000 Charges for Services $255,000 Taxes $4,430,000 Licenses and permit revenues, specifically building permit fees, are related to the construction market and expected to decline significantly in fiscal year 2002-2003. During the 2001-2002 budget preparation, the Town projected $1,600,000 in building permit revenue; however, a revised estimate of $1,000,000 is anticipated. For the next fiscal year the Town expects a continuation of the downward trend and projects only $700,000 in permit revenue. The Building Safety Department estimates that only 150 single-family units will be constructed next year compared to an estimated 227 during fiscal year 2001-2002. The General Fund Carry-Forward is estimated to be $2,483,712 and is included as available resources for next year. There are also one-time transfers totaling $2,207,300 that are expected to be available during the upcoming year. The first transfer totaling $1,070,000 is from the former Fountain Hills Fire District account that will be transferred to the Town after July 1, 2002. The Town also expects to recover the $2.1 million PG&E commercial paper investment that defaulted in January 2000. Approximately $1.0 million of those recovered funds will be used to reimburse the General Fund for expenditures made to complete the Community Center project. Fiscal Year 2002-2003 Budget - 10 - Town of Fountain Hills Special Revenue Fund In addition to the General Fund, Fountain Hills maintains several other funds that are established for specific purposes. The Special Revenue Fund includes the Highway Users Revenue Fund (HURF). These resources are restricted to street and highway purposes including: cost of rightof-way acquisition, construction, reconstruction, maintenance, repair, roadside development of Town roads, and payment of the interest and principal on highway and street bonds. Another HURF revenue source is the Local Transportation Assistance Fund (LTAF), which is generated by the State lottery. Statute allows that 10% of the proceeds may be used for cultural, educational, historical, recreational or scientific facilities or programs if the state receives a maximum distribution of $23 million. The HURF fund also includes In Lieu Payments, which are fees that a developer or utility pays the Town for reconstructing streets that were cut during a construction or repair project. A new category within the Special Revenue Fund is the Excise Tax Special Revenue. When the Council increased the sales tax rate, they dedicated .1% for Downtown Development and .3% for Land Preservation. At the end of fiscal year 2001-2002 the designated portion of the sales tax will be transferred from the General Fund in the amount of $1,400,000 for land preservation and $475,000 for downtown development. These transfers provide the revenue for these funds and do not reflect the proposed expenditures from these two funds discussed under Expenditures. Grants are used whenever possible to supplement the Town’s General Fund and are designated for the specific purchases for which they are awarded. All grant fund expenditures proposed for fiscal year 2002-2003 will be covered by grant revenue except for the U.S. Department of Justice for Community Oriented Policing (COPS). When these federal grants are awarded, the OJP agrees to subsidize the costs for COPS officer(s) for a period of three years. At the end of three years the officers are retained and fully funded by the Town. The COPS grant program included in this grant (COPS V) will expire April 30, 2003, at which time all COPS officers are retained and funded by the Town general fund. Debt service funds provide for the payment of principal and interest on the Town’s outstanding debt. Total debt service payments for fiscal year 2002-2003 are $2,929,929 including General Obligation Bonds, HURF, and Improvement Districts. General Obligation debt is approved by the voters and retired through a secondary property tax. The property tax rate that property owners are assessed is determined by dividing the GO debt payments by the total secondary assessed valuation for Fountain Hills. The Maricopa County 2002 assessed valuation for Fountain Hills is $270,602,866 (a 13% increase over 2001). The estimated tax rate for 2002 is expected to decrease from $0.5605 to $0.4458. Other debt service payments not paid with a property tax include HURF debt which is paid through receipts from the Highway Users Revenue Fund. The Municipal Property Corporation (MPC) issues including the Community Center and Land Preservation bonds are repaid through a portion of the Local Sales Tax proceeds. The Cottonwoods Improvement District and Eagle Mountain Community are Special Districts that are levied by the County through the secondary property tax. Fiscal Year 2002-2003 Budget - 11 - Town of Fountain Hills Expenditures ▬▬▬▬▬▬ GENERAL FUND EXPENDITURES TOTAL $15,077,612 Contingency 0% Community Center Year End Fund Balance 4% 7% Transfers (In)/Out 7% Municipal Court 2% Town Council 0% Administration 20% Fire Department 16% Marshal Department 18% Information Technology 1% Community Development 3% Parks 6% Building Safety 3% Recreation 5% Public Works 8% General Fund ▬▬▬▬▬▬ The General Fund expenditures for fiscal year 2002-2003 are $14,072,819 including the transfer to the Excise Tax Special Revenue Fund and a $50,000 contingency. The Fund Balance at the end of fiscal year 2002-2003 is estimated to be $1,004,800. The budget assumes that most vacant staff positions will be not be filled (with the exception of the Town Manager), levels of service will be maintained and requests for capital purchases will be postponed. Staff also used a zerobased approach to the operating budget, which resulted in overall reductions in most department budgets. The General Fund budget reflects two organizational changes that occurred in fiscal year 20012002. The most significant change was the formation of a Fountain Hills Municipal Fire Department. Prior to 2001-2002 the fire protection and emergency medical services were provided by the Fountain Hills Volunteer Fire District and funded through secondary property taxes. The proposed budget provides for municipal fire protection and emergency medical services and includes a budget of $2,361,270. The major portion of this budget is for the annual contract with Rural Metro Corporation ($2,275,700). The second organizational change was the consolidation of the Engineering and Public Works Departments. The two departments were Fiscal Year 2002-2003 Budget - 12 - Town of Fountain Hills combined into one called Public Works that is responsible for all engineering and public work related activities, including staff. Compensation and Benefits Except for the Street Department, the salaries and benefits of all Town employees are funded through the General Fund. The Street Department is funded through the Highway User Revenue Fund. Salaries include wages, overtime, vacation pay and merit. Benefits include health insurance, employer taxes, disability and retirement contributions. The total salaries and benefits proposed for fiscal year 2002-2003 is $5,017,734, a 12% increase over last year’s budget. One new position, specified as undesignated, was added to the Administration Department at the request of the Council. The Town underwent a compensation and classification study in fiscal year 2001-2002. The study was presented to the Council and resulted in adjustments to the pay ranges for most employees. However, due to budget limitations, the recommendation for employee merit raises has been reduced from 4.5% to 2%. The Town is also dealing with the increased cost of medical insurance for its employees. The costs continue to escalate, causing the Town and the employees to pay more for health coverage. The approximate 69% increase in premiums last fiscal year prompted the Town to solicit bids from other health care providers. Unfortunately, no other providers were willing to submit bids to Fountain Hills. Through negotiations with the current provider the Town was offered assurance that the next increase scheduled for January 2003 would take into consideration the previous increase. A provision has been included in the budget for a 10% increase. Town staff will be exploring other alternatives to keep the cost to the Town as low as possible. Contractual Services The Town contracts with outside professionals for recreational programs, police protection (Maricopa County Sheriffs Office at $1,509.700), consulting/legal fees, auditing services, engineering/inspection fees and contributions to special programs. The new municipal Fire Department includes a contract with Rural Metro Corporation for fire protection and emergency medical services ($2,275,700). Excluding the Fire Department expenditure, contractual services would reflect an overall decrease, primarily in the area of outside design, engineering and inspection fees. Repairs and Maintenance Repairs and maintenance includes the annual landscape maintenance contracts, equipment and vehicle repairs, facilities maintenance (custodial, building maintenance, etc.). Per the Council request to submit a “bare bones” budget, this category has been reduced to the minimum required to safely maintain Town-owned facilities and equipment. Maintenance of the Town’s 121 acres of parks, as well as medians, dams and washes is solicited through a bid process to obtain the most competitive price for the Town. Fiscal Year 2002-2003 Budget - 13 - Town of Fountain Hills Supplies and Services Supplies and services include operational costs such as rent, electricity, utilities, insurance, etc. for Town Hall and other Town owned buildings (Kiwanis, Library/Museum, fire stations, etc.). Rent ($620,300), electricity ($442,000) and insurance ($194,000) make up the largest portion of supplies and services. Other items in this category are office supplies, gas and oil, postage, travel and communications. Capital Outlay The only capital items included in the budget for next fiscal year are allocations for the new Community Center and the Marshals Department. The Fountain Hills Civic Association has been very successful in raising approximately $120,000 in contributions that can be used in the next fiscal year specifically for furniture, fixtures and equipment for the facility. The Marshals Department was granted the purchase of portable radios that will be compatible with the Maricopa County Sheriff’s Office and allow direct communication between the two agencies. Transfers In prior years the Town’s General Fund has allocated a portion of its revenues to the Highway Users Revenue Fund to help offset the costs of maintaining the community roads. However, a General Fund transfer is not being proposed this fiscal year. A transfer will be required to move the dedicated land preservation (.3%) and downtown development (.1%) portion of the local sales tax receipts to the Excise Tax Special Revenue Fund. The Council may allocate these funds according to the provisions set forth in Ordinance 00-12. A copy of the ordinance is included in the appendices. Reserves A $50,000 contingency has been included for undesignated items that the Council may wish to fund throughout the year. Fiscal Year 2002-2003 Budget - 14 - Town of Fountain Hills Special Revenue Funds ▬▬▬▬▬▬ The Highway User Revenue Fund, Grant Fund, and Excise Tax Fund are considered special revenue funds dedicated for specific purposes. The HURF fund can only be used for road maintenance, construction, etc. The proposed grants will be used to purchase fire equipment (FEMA), Concerts in the Park (Arizona Commission on the Arts) and continued funding for the COPS (Community Oriented Policing) federal grant. The RPTA (Regional Public Transportation Authority) grant can be used for any transportation related activity. Staff is proposing to use this grant for funding the Red Cross Transportation Services and the new Transfare program. The Transfare program will provide subsidized taxi services to senior citizens to travel within Fountain Hills and to the Mayo Clinic. Expenditures from the Excise Tax Special Revenue fund are restricted for land preservation and downtown development. Debt service payments for the Municipal Property Corporation (MPC) portion of the mountain preservation purchase will be made out of this fund, freeing up general fund revenues ($472,300 FY2001-2002 and $605,000 FY2002-2003). The downtown development expenditure, previously referred to as the Downtown Partnership, was formerly included in the general fund’s administration budget. Only $50,000 has been spent of the $282,000 budgeted in fiscal year 2001-2002. These expenditures, as well as the $175,000 proposed for fiscal year 2002-2003, will now be made from the downtown development fund. If these expenditures are approved, the projected fund balance at the end of fiscal year 2002-2003 is estimated to be $1,647,700. The Debt Service Funds provide for the payment of principal and interest on the Town’s general obligation bonds for the retirement of debt. A schedule of outstanding debt is included in the Schedules/Summaries section. The Development Fees Fund is a restricted fund and may only be spent with Council approval. The restrictions are detailed in Ordinances 00-21 through 00-26 that state, “expenditures cannot be appropriated for funding maintenance or repair of public facilities nor operational or personnel expenses associated with the provision of the public facility”. However, the Council can make appropriations to finance public facilities and public facility expenditures, and capital expenditures related to maintaining the level of service standards for existing Town residents (streets). This budget includes expenditures from the Street Department, Parks and Recreation, and General Government Development Fee Funds. A list of public facility projects that are anticipated to be funded with development fees is included in the Schedules/Summaries section. During fiscal year 2001-2002 the Capital Project Fund had two projects. The first project was the completion of the Library/Museum that began construction in June 2000. The Library was completed in September 2001 and joins the Community Center as the anchor for the future downtown area. The second project was the purchase of the 354-acre McDowell Mountain Preserve that was approved by the voters in 1997. The Community Center project was completed with General Fund resources due to the PG&E default on $2.1 million in construction funds. However, during the last stages of the budget preparation, there were strong indications that the Town may recover most of the funds. These funds must be deposited into the Capital Projects Fund to be used for their original purpose, in this case the construction of the Community Center. However, the covenant allows for the reimbursement to the General Fund for any expenditure used in the construction. This amount, approximately $1,000,000, is included in the General Fund as a transfer-in. Fiscal Year 2002-2003 Budget - 15 - Town of Fountain Hills The estimated remaining balance of $1,400,000 can be used to make the debt service payment on the Community Center MPC. Satisfying the debt service, $362,500 for fiscal year 2001-2002 and $382,500 for fiscal year 2002-2003, will leave a projected fund balance of $700,000. Fiscal Year 2002-2003 Budget - 16 - Town of Fountain Hills General Fund Summary 4/30/2002 Year-to-Date REVENUES State Sales Tax State Revenue Sharing Vehicle License Tax Fire Insurance Premium Tax Local Sales Tax Business License Fees Building Permits Court Fines & Fees Animal License Fees CCEF Revenue Rezoning/Variance/Special Use Improvement Plan Review Fee Encroachment Permit Fees Subdivision Fees Franchise Fees Parks & Recreation User Fees Rental Lease Payment Bar Sales/Commission Interest/Investment Income Miscellaneous TOTAL CURRENT REVENUE Transfer from County Transfer from Development Fees Transfer from MPC (BNY) Carry Forward TOTAL AVAILABLE EXPENDITURES: Salaries and Benefits Contractual Services Repairs & Maintenance Supplies and Services Capital Outlay Transfers Out: Street Department MPC Fountain Park Land Preservation Fund Downtown Development Fund TOTAL EXPENDITURES/USES RESERVES: Contingency Undesignated Police Dept. Capital Reserve TOTAL RESERVES Fund Balance TOTAL 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Budget 1,155,447 1,759,633 552,083 0 3,345,904 72,988 840,340 214,270 20,652 8,831 14,947 25,400 174,643 28,475 94,728 160,085 55,059 30,255 33,679 120,491 18,092 1,617,000 2,110,200 630,000 0 4,500,000 80,500 1,600,000 312,700 23,600 6,000 15,000 30,000 90,000 15,000 130,000 187,300 20,700 36,600 0 350,000 12,000 1,578,000 2,110,200 650,000 0 4,350,000 80,500 1,000,000 280,000 23,600 8,850 15,900 25,400 181,700 35,000 130,000 188,000 70,000 36,600 40,000 175,000 240,640 1,500,000 2,100,000 660,000 28,000 4,300,000 65,000 700,000 260,000 25,000 0 15,000 15,000 50,000 15,000 130,000 190,000 100,000 36,600 35,000 150,000 12,000 $8,726,002 $11,766,600 $11,219,390 $10,386,600 0 0 0 266,450 4,710,061 5,461,742 4,710,061 1,070,000 137,300 1,000,000 2,483,712 $13,436,063 $17,228,342 $16,195,901 $15,077,612 3,508,383 2,490,367 701,381 1,276,802 1,038,434 4,474,448 3,683,350 1,053,065 1,898,690 1,644,875 4,330,378 2,938,150 784,775 1,565,906 1,068,480 5,017,734 5,035,900 934,525 1,913,160 194,000 400,000 685,000 214,500 0 0 0 556,150 392,000 1,000,000 725,000 0 1,400,000 425,000 806,250 268,750 $9,415,367 $15,427,578 $13,412,189 $14,170,319 32,548 210,000 0 50,000 1,500,764 250,000 50,000 250,000 0 47,500 $242,548 $1,800,764 $300,000 $47,500 $3,778,149 $0 $2,483,712 $859,793 $13,436,063 $17,228,342 $16,195,901 $15,077,612 Fiscal Year 2002-2003 Budget - 17 - 0 Town of Fountain Hills This page intentionally left blank. Fiscal Year 2002-2003 Budget - 18 - Town of Fountain Hills Street Fund Summary 4/30/2002 Year-to-Date REVENUE: Highway User LTAF FEMA Hazard Mitigation Interest Charges for Svcs/In Lieu Pmts Misc. Income 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 827,644 107,735 0 6,217 22,274 0 1,200,000 110,000 0 0 40,000 500 1,200,000 110,100 0 8,000 25,000 0 1,310,000 110,000 0 2,000 20,000 0 TOTAL CURRENT REVENUE $963,870 $1,350,500 $1,343,100 $1,442,000 Transfer from General Fund Transfer from Development Fees Transfer from Cottonwoods ID Carry Forward 400,000 0 0 9,006 556,150 0 3,200 23,437 685,000 0 3,200 9,006 0 245,800 3,200 6 $1,372,876 $1,933,287 $2,040,306 $1,691,006 509,093 8,750 885,931 163,054 29,222 101,250 669,246 28,650 849,900 197,500 53,000 135,000 627,150 29,150 1,021,500 189,200 38,300 135,000 638,346 31,300 684,600 194,200 15,000 126,000 $1,697,300 $1,933,296 $2,040,300 $1,689,446 6 1,560 $2,040,306 $1,691,006 TOTAL AVAILABLE EXPENDITURES: Salaries and Benefits Contractual Services Repairs and Maintenance Supplies and Services Capital Outlay Debt Retirement TOTAL CURRENT EXPENDITURE Revenue Over/(Under) Expenditures TOTAL (324,424) (9) $1,372,876 $1,933,287 Fiscal Year 2002-2003 Budget - 19 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 20 - Town of Fountain Hills Grants Funds Summary 4/30/2002 Year-to-Date REVENUE: Fountain Park - Phase II Az. Commission on the Arts FEMA - Fire Dept. RPTA DPS Gang Int. Task Force Undesignated Grant Requests US Dept Justice Comm.Policing General Fund Matching Funds Trsfr TOTAL AVAILABLE EXPENDITURES: Fountain Park - Phase II Az Commission on the Arts FEMA - Fire Dept. RPTA DPS Gang Int. Task Force US Dept Justice Comm.Policing Misc. Grant Expenditures TOTAL EXPENDITURES Contingency TOTAL 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 0 2,500 0 54,461 16,670 0 170,250 237,300 2,500 0 0 45,800 500,000 175,656 0 2,500 0 65,000 16,670 0 175,656 0 4,000 83,000 75,000 0 750,000 28,900 0 1,000,000 0 0 $243,881 $1,961,256 $259,826 $940,900 0 2,500 0 54,461 16,231 172,669 0 1,237,300 2,500 0 0 45,800 175,656 500,000 0 2,500 0 65,000 16,670 175,656 0 0 4,000 83,000 75,000 0 28,900 750,000 $245,861 $1,961,256 $259,826 $940,900 0 0 0 $1,961,256 $259,826 $940,900 (1,980) $243,881 Fiscal Year 2002-2003 Budget - 21 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 22 - Town of Fountain Hills Debt Retirement – HURF/GO Bonds 4/30/2002 Year-to-Date 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request REVENUE: Property Tax Revenue: General Obligation Bonds Other Debt Retirement Issues: HURF Street Paving Transfers Cottonwoods Improvement District Mountain Preserve/MPC Interest Earnings TOTAL REVENUES 1,221,270 1,379,000 1,516,700 1,250,000 101,250 0 0 627 136,650 4,500 725,000 1,000 136,650 4,500 1,400,000 1,000 126,000 4,500 605,000 2,650 $1,323,147 $2,246,150 $3,058,850 $1,988,150 Carry Forward TOTAL AVAILABLE EXPENDITURES: General Obligation Bonds: Bond Payment - GO Bond Payment - Lakeside Bond Payment - Library/Museum Bond Payment - Mtn Preserve GO Special Districts/MPC Debt Service: Bond Payment - HURF Bond Payment - Cottonwoods Impr. Dis Bond Payment - Mtn Preserve MPC TOTAL EXPENDITURES Carry Forward TOTAL AVAILABLE 188,600 238,600 $1,323,147 $2,434,750 $3,058,850 $2,226,750 96,735 33,500 98,413 0 339,000 142,000 397,000 640,000 339,000 142,000 397,000 401,100 354,000 137,500 385,000 513,500 19,811 0 120,931 136,650 4,500 725,000 136,650 4,500 1,400,000 126,000 4,500 605,000 $369,390 $2,384,150 $2,820,250 $2,125,500 953,757 50,600 238,600 101,250 $1,323,147 $2,434,750 $3,058,850 $2,226,750 Fiscal Year 2002-2003 Budget - 23 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 24 - Town of Fountain Hills Excise Tax Special Revenue 4/30/2002 Year-to-Date REVENUES: Land Preservation Downtown Development 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 0 0 0 0 764,760 263,250 806,250 268,750 $0 $0 $1,028,010 $1,075,000 0 0 635,240 211,750 927,700 425,000 $0 $0 $1,875,000 $2,427,700 Land Preservation Downtown Development 0 50,000 0 0 472,300 50,000 605,000 175,000 TOTAL EXPENDITURES $50,000 $0 $522,300 $780,000 0 0 927,700 425,000 1,128,950 518,750 $50,000 $0 $1,875,000 $2,427,700 TOTAL REVENUES Carryforward-Preservation Carryforward-Downtown TOTAL AVAILABLE EXPENDITURES: Contingency-Preservation Contingency-Downtown TOTAL AVAILABLE Fiscal Year 2002-2003 Budget - 25 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 26 - Town of Fountain Hills Development Fees 4/30/2002 Year-to-Date 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request REVENUES: Marshal Department Development Fees Interest Carryforward TOTAL 0 0 0 $0 13,500 100 960 $14,560 8,160 350 14,560 $23,070 0 0 0 $0 165,000 1,000 13,742 $179,742 80,835 3,400 179,742 $263,977 0 0 0 $0 195,000 1,100 33,900 $230,000 288,150 4,500 149,050 $441,700 0 0 0 $0 200,000 1,200 37,740 $238,940 320,790 47,000 238,940 $606,730 13,980 $157,037 0 0 0 $0 200,000 900 13,980 $214,880 118,830 4,200 29,380 $152,410 657,264 0 878,122 1,487,887 EXPENDITURES: Marshal Department Fees 0 0 0 21,660 Street Department Fees 0 0 0 245,835 Parks & Recreation Fees 0 0 80,950 Open Space Fees 0 0 0 15,000 General Government Fees 0 0 185,500 137,300 $0 $0 $266,450 $419,795 Contingency 657,264 0 611,672 1,068,092 TOTAL AVAILABLE 657,264 0 878,122 1,487,887 Street Department Development Fees Interest Carryforward TOTAL Parks & Recreation Development Fees Interest Carryforward TOTAL Open Space Development Fees Interest Carryforward TOTAL General Government Development Fees Interest Carry Forward TOTAL TOTAL AVAILABLE TOTAL EXPENDITURES 9,594 960 $10,554 121,249 13,742 $134,991 133,340 33,900 $167,240 149,702 37,740 $187,442 143,057 Fiscal Year 2002-2003 Budget - 27 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 28 - Town of Fountain Hills Eagle Mountain Community Facilities District Annual Statement of Estimates of Expenses 4/30/2002 Year-to-Date 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request REVENUE: Property Tax Revenue Investment Earnings 485,850 0 350,000 0 490,000 0 490,000 0 TOTAL REVENUES 485,850 350,000 490,000 490,000 0 11,650 646,529 818,179 TOTAL AVAILABLE 485,850 361,650 1,136,529 1,308,179 EXPENDITURES: Debt Service Trustee Fees Misc. Fees/Expenses 156,675 5,000 313,350 5,000 0 313,350 5,000 0 453,350 5,000 0 TOTAL EXPENDITURES 161,675 318,350 318,350 458,350 43,300 818,179 849,829 361,650 1,136,529 1,308,179 Carryforward Carryforward TOTALS 161,675 Fiscal Year 2002-2003 Budget - 29 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 30 - Town of Fountain Hills Cottonwoods Maintenance District Annual Statement of Estimates of Expenses 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Budget REVENUE: Maintenance District Revenue 3,200 3,200 3,200 TOTAL REVENUES 3,200 3,200 3,200 EXPENDITURES: Maintenance Costs 3,200 3,200 3,200 TOTAL EXPENDITURES 3,200 3,200 3,200 Fiscal Year 2002-2003 Budget - 31 - Town of Fountain Hills This page left intentionally blank. Fiscal Year 2002-2003 Budget - 32 - Town of Fountain Hills Total Revenue Sources 4/31/2002 Year to Date 2001-2002 Budget 2001-2002 Revised Est. 2002-2003 Proposed Source of Revenues GENERAL FUND Intergovernmental State Sales Tax State Income Tax Vehicle License Tax Fire Insurance Premium Tax Total Intergovernmental $1,155,447 $1,759,633 $552,083 $0 $3,467,163 $1,617,000 $2,110,200 $630,000 $0 $4,357,200 $1,578,000 $2,110,200 $650,000 $0 $4,338,200 $1,500,000 $2,100,000 $660,000 $28,000 $4,288,000 Taxes Local Sales Tax Franchise Tax Total Taxes $3,345,904 $94,728 $3,440,632 $4,500,000 $130,000 $4,630,000 $4,350,000 $130,000 $4,480,000 $4,300,000 $130,000 $4,430,000 Charges for Services Parks & Rec User Fees Encroachment Permit Fee Subdivision Fees Total Charges for Services $160,085 $174,643 $28,475 $363,203 $187,300 $90,000 $15,000 $292,300 $188,000 $181,700 $35,000 $404,700 $190,000 $50,000 $15,000 $255,000 Licenses and Permits Animal License Fees Business License Fees Building Permit Fees Rezoning/Variance Fees Improvement Plan Review Fee Total Licenses and Permits $20,652 $72,988 $840,340 $14,947 $25,400 $974,327 $23,600 $80,500 $1,600,000 $15,000 $30,000 $1,749,100 $23,600 $80,500 $1,000,000 $15,900 $25,400 $1,145,400 $25,000 $65,000 $700,000 $15,000 $15,000 $820,000 Fines and Forfeitures Court Fines JCEF/CCEF Revenue Total Fines and Forefeitures $214,270 $8,831 $223,101 $312,700 $6,000 $318,700 $280,000 $8,850 $288,850 $260,000 $0 $260,000 Community Center Rental Fees Bar Sales/Commission Total Community Center $55,059 $33,679 $88,738 $20,700 $0 $20,700 $70,000 $40,000 $110,000 $100,000 $35,000 $135,000 Miscellaneous Leases Interest on Investments Miscellaneous Total Miscellaneous $30,255 $120,491 $18,092 $168,838 $36,600 $350,000 $12,000 $398,600 $36,600 $175,000 $240,640 $452,240 $36,600 $150,000 $12,000 $198,600 $0 $0 $0 $4,710,061 $0 $0 $0 $5,461,742 $0 $266,450 $0 $4,710,061 $1,070,000 $137,300 $1,000,000 $2,483,712 $13,436,063 $17,228,342 $16,195,901 $15,077,612 Transfer from County Transfer from Development Fees Transfer from MPC (BNY) Carry-In Balance TOTAL GENERAL FUND Fiscal Year 2002-2003 Budget - 33 - Town of Fountain Hills Total Revenue Sources 4/31/2002 Year to Date Source of Revenues SPECIAL REVENUE FUNDS Highway Users Revenue Funds Highway Users Local Transportation (LTAF) In Lieu Payments Interest Miscellaneous Carry Forward Transfers In Total Highway Users Revenue Fund 2001-2002 Budget 2001-2002 Revised Est. 2002-2003 Proposed $827,644 $107,735 $22,274 $6,217 $0 $9,006 $400,000 $1,372,876 $1,200,000 $110,000 $40,000 $0 $500 $23,437 $559,350 $1,933,287 $1,200,000 $110,100 $25,000 $8,000 $0 $9,006 $688,200 $2,040,306 $1,310,000 $110,000 $20,000 $2,000 $0 $6 $249,000 $1,691,006 $0 $0 $0 $0 $0 $0 $0 $0 $764,760 $263,250 $846,990 $1,875,000 $806,250 $268,750 $1,352,700 $2,427,700 Grants COPS Universal Heritage AZ Commission on the Arts Gang Task Force (GETUM) FEMA - Fire Department RPTA (Transit Grant) Miscellaneous Grants Transfers In/(Out) Total Grants TOTAL SPECIAL REVENUE FUNDS $170,250 $0 $2,500 $16,670 $0 $54,461 $0 $0 $243,881 $1,616,757 $175,656 $237,300 $2,500 $45,800 $0 $0 $500,000 $1,000,000 $1,961,256 $3,894,543 $175,656 $0 $2,500 $16,670 $0 $65,000 $0 $0 $259,826 $2,300,132 $28,900 $0 $4,000 $0 $83,000 $75,000 $750,000 $0 $940,900 $5,059,606 DEBT SERVICE FUNDS General Obligation Bonds Secondary Property Tax Interest Carryforward Total General Obligation Bonds $1,221,270 $627 $0 $1,221,897 $1,379,000 $1,000 $188,600 $1,568,600 $1,516,700 $1,000 $0 $1,517,700 $1,250,000 $2,650 $238,600 $1,491,250 HURF Street Paving Transfers Eagle Mountain CFD Cottonwoods Improvement District TOTAL DEBT SERVICE FUNDS $101,250 $485,850 $0 $1,808,997 $136,650 $361,650 $4,500 $2,071,400 $136,650 $1,136,529 $4,500 $2,795,379 $126,000 $1,308,179 $4,500 $2,929,929 Excise Tax Special Revenue Land Preservation Downtown Development Carry Forward Total Excise Tax Special Revenue Fiscal Year 2002-2003 Budget - 34 - Town of Fountain Hills Total Revenue Sources 4/31/2002 Year to Date Source of Revenues DEVELOPMENT FEES Marshal Department Development Fees Interest Carry Forward Total Marshal Department 2001-2002 Budget 2001-2002 Revised Est. 2002-2003 Proposed $9,594 $0 $960 $10,554 $0 $0 $0 $0 $13,500 $100 $960 $14,560 $8,160 $350 $14,560 $23,070 Street Department Development Fees Interest Carry Forward Total Street Department $121,249 $0 $13,742 $134,991 $0 $0 $0 $0 $165,000 $1,000 $13,742 $179,742 $80,835 $3,400 $179,742 $263,977 Parks & Recreation Development Fees Interest Carry Forward Total Parks & Recreation $133,340 $0 $33,900 $167,240 $0 $0 $0 $0 $195,000 $1,100 $33,900 $230,000 $288,150 $4,500 $149,050 $441,700 Open Space Development Fees Interest Carry Forward Total Open Space $149,702 $0 $37,740 $187,442 $0 $0 $0 $0 $200,000 $1,200 $37,740 $238,940 $320,790 $47,000 $238,940 $606,730 General Government Development Fees Interest Carry Forward Total General Government TOTAL DEVELOPMENT FEES $143,057 $0 $13,980 $157,037 $657,264 $0 $0 $0 $0 $0 $200,000 $900 $13,980 $214,880 $878,122 $118,830 $4,200 $29,380 $152,410 $1,487,887 CAPITAL PROJECTS FUND Community Center MPC Land Preservation Library Museum TOTAL CAPITAL PROJECTS FUND $0 $13,826,973 $1,530,431 $15,357,404 $0 $13,700,000 $1,422,500 $15,122,500 $362,500 $13,826,973 $1,530,431 $15,719,904 $2,100,000 $0 $0 $2,100,000 TOTAL ALL FUNDS $32,876,485 $38,316,785 $37,889,438 $26,655,034 Fiscal Year 2002-2003 Budget - 35 - Town of Fountain Hills Total Expenditures 4/31/2002 Year to Date 2001-2002 Budget 2001-2002 Revised Est. 2002-2003 Proposed $1,027,642 $268,681 $69,766 $2,408,207 $160,236 $284,465 $437,619 $928,826 $616,660 $779,836 $2,107,351 $0 $400,000 $242,548 $3,667,929 $13,399,765 $1,441,658 $330,650 $104,660 $3,854,100 $301,190 $406,080 $609,050 $1,546,940 $746,940 $2,128,770 $2,676,390 $0 $1,281,150 $1,800,764 $0 $17,228,342 $1,239,850 $324,256 $91,160 $2,754,950 $198,900 $337,250 $516,700 $1,132,680 $738,758 $900,435 $2,612,450 $0 $2,510,000 $300,000 $2,483,712 $16,141,101 $660,704 $327,470 $62,160 $3,003,400 $184,555 $409,510 $501,700 $1,205,200 $742,850 $830,620 $2,658,380 $2,361,270 $1,075,000 $50,000 $1,004,793 $15,077,612 SPECIAL REVENUE FUNDS Highway Users COPS Universal Heritage AZ Commission on the Arts Gang Task Force (GETUM) FEMA - Fire Department RPTA (Transit Grant) Miscellaneous Grants Total Grants $1,697,300 $172,669 $0 $2,500 $16,231 $0 $54,461 $0 1,943,161 $1,933,287 $175,656 $1,237,300 $2,500 $45,800 $0 $0 $500,000 3,894,543 $2,040,306 $175,656 $0 $2,500 $16,231 $0 $65,000 $0 2,299,693 $1,691,006 $28,900 $0 $4,000 $0 $83,000 $75,000 $750,000 2,631,906 Excise Tax Special Revenue Land Preservation Downtown Development Year End Fund Balance Total Excise Tax Special Revenue TOTAL SPECIAL REVENUE FUNDS $0 $50,000 $0 $50,000 $1,993,161 $0 $0 $0 $0 $3,894,543 $472,300 $50,000 $1,352,700 $1,875,000 $4,174,693 $605,000 $175,000 $1,647,700 $2,427,700 $5,059,606 DEBT SERVICE FUNDS General Obligation Bonds Bond Payment - GO Bond Payment - Lakeside Bond Payment - Library/Museum Bond Payment - Mtn Preserve GO Year End Fund Balance Total General Obligation Bonds $96,735 $33,500 $98,413 $0 $953,757 $1,182,405 $339,000 $142,000 $397,000 $640,000 $50,600 $1,568,600 $339,000 $142,000 $397,000 $401,100 $238,600 $1,517,700 $354,000 $137,500 $385,000 $513,500 $101,250 $1,491,250 Fund/Department GENERAL FUND Community Center Municipal Court Town Council Administration Information Technology Community Development Building Safety Public Works Recreation Parks Marshal Department Fire Department Transfers (In)/Out Contingency Year End Fund Balance TOTAL GENERAL FUND Fiscal Year 2002-2003 Budget - 36 - Town of Fountain Hills Total Expenditures 4/31/2002 Year to Date 2001-2002 Budget 2001-2002 Revised Est. 2002-2003 Proposed $19,811 $161,675 $0 $181,486 $1,363,891 $136,650 $361,650 $4,500 $502,800 $2,071,400 $136,650 $1,136,529 $4,500 $1,277,679 $2,795,379 $126,000 $1,308,179 $4,500 $1,438,679 $2,929,929 DEVELOPMENT FEES Marshal Department Development Fees Total Marshal Department $0 $0 $0 $0 $0 $0 $0 $0 Street Department Development Fees Total Street Department $0 $0 $0 $0 $0 $0 $245,835 $245,835 Parks & Recreation Development Fees Total Parks & Recreation $0 $0 $0 $0 $80,950 $80,950 $0 $0 Open Space Development Fees Total Open Space $0 $0 $0 $0 $0 $0 $15,000 $15,000 General Government Development Fees Total General Government $0 $0 $0 $0 $185,500 $185,500 $137,300 $137,300 $657,264 $657,264 $0 $0 $611,672 $878,122 $1,089,752 $1,487,887 Fund/Department Special Districts/MPC Debt Service: Bond Payment - HURF Eagle Mountain CFD Bond Payment - Cottonwoods ID. Total Special District Debt Service TOTAL DEBT SERVICE FUNDS Year End Fund Balance Dev Fees TOTAL DEVELOPMENT FEES CAPITAL PROJECTS FUND Community Center MPC $0 Land Preservation $13,400,262 $1,443,572 Library Museum Year End Fund Balance TOTAL CAPITAL PROJECTS FUND $14,843,834 $0 $13,700,000 $1,422,500 $362,500 $13,400,262 $1,443,572 $15,122,500 $15,206,334 $1,400,000 $0 $0 $700,000 $2,100,000 TOTAL ALL FUNDS $38,316,785 $39,195,629 $26,655,034 $32,257,915 Fiscal Year 2002-2003 Budget - 37 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 38 - _______________________ Community Center _______________________ Town of Fountain Hills Community Center C o m m u n ity C en ter C o m m u n tiy M eetin gs C u ltu ral E ven ts C o n feren ces T rad e S h o w s Mission Statement ▬▬▬▬▬▬ Like the trademark fountain that stands at the heart of the community, so too does the Community Center. Its mission is to enhance the quality of life for Fountain Hills’ citizens by providing a gathering place for civic, non-profit and community events, promoting the arts, and developing a conference and convention trade. The Community Center shall be “All that is Fountain Hills.” Department Description ▬▬▬▬▬▬ The Fountain Hills Community Center provides rental space for recreational, civic, educational, commercial and personal events that require meeting, banquet, seminar, classroom or exhibit space. The Center staff works with clients to insure that meeting rooms and other areas are clean, properly set, and prepared for their use. License agreements insure that users comply with the policies and procedures as adopted by the Town. Goals and Objectives ▬▬▬▬▬▬ The Fountain Hills Community Center is dedicated to serving the residents and community groups of Fountain Hills in the manner and spirit established by the former Community Center. A variety of amenities and spaces combined with a very affordable rate structure provide residents with increased opportunities for personal and local non-profit use. The Center will continue to make community and resident usage a number one priority. Additionally, the department will incorporate the following goals and objectives previously established: maintaining a safe and accessible facility, satisfying clients’ requirements, maximizing facility usage and bringing additional revenues into Fountain Hills. The Center will provide a positive economic stimulus to the Town by scheduling and booking as many outside groups as possible while continuing to meet the needs of the Fountain Hills community. Fiscal Year 2002-2003 Budget - 39 - Town of Fountain Hills Performance Standards ▬▬▬▬▬▬ • • • • • • The Center shall meet with clients, obtain all necessary event information, discuss rental fees and mail a license agreement within ten working days. Clients shall be furnished a detailed scale drawing of their event showing the set. The drawing requires client approval before the event set-up begins. All events shall be properly supervised with Center personnel readily available to assist with clients’ needs. Liquor net profits are to be shared on a 50/50 basis with all non-profit groups whose proceeds are designated for community projects or causes. Billings for events are to be processed in a prompt manner within ten days of the events. Center operations shall meet or exceed the Management Indicators. Management Indicators ▬▬▬▬▬▬ Events/Activities Attendance Revenues 2001–2002 Estimated 2001–2002 Revised 2002– 2003 Projected 700 10,000 $20,700 1,000 50,000 $85,000 1,200 70,000 $100,000 Fiscal Year 2001–2002 Accomplishments ▬▬▬▬▬▬ In the first nine months of operation, the Fountain Hills Community Center has accomplished the following: • Hired and trained new staff for the new department including three full-time employees (director, event coordinator and operation supervisor) and four part-time employees, (administrative assistant, information specialist/volunteer coordinator, two operations workers). • Obtained a State of Arizona Liquor License and became the sole purveyor of liquor at the facility. • Developed and created all the necessary paperwork and forms including the license agreement, event information sheet, event report sheet, cover letters, invoicing format and other necessary documentation for center operations. • Town Council created a seven person Advisory Commission to work with the director to provide community input and recommendations regarding Center operations. • With Advisory Commission assistance, developed and recommended to the Town Council a rental rate schedule intended to encourage local participation. • Created the Policies and Procedures Manual in cooperation with the Advisory Commission. • Developed an excellent volunteer staff that not only oversees the front desk but also has created several community activities: the Holiday Celebration and tree decorating, “Munch and Music” and “Summer Serendipity.” Fiscal Year 2002-2003 Budget - 40 - Town of Fountain Hills • • Developed and operated within the estimated first-year budget. Generated 895 activities, hosted over 41,000 attendees, and generated revenues of $70,400 (originally estimated at $20,700 ) in the first six months. Fiscal Year 2002–2003 Objectives ▬▬▬▬▬▬ • • • • • • • • • Continue the high level of facility usage through aggressive marketing and superior customer service. Schedule four major trade shows. Remain the preferred location for all service club meetings, Chamber functions and major community social and fund raising events. Continue to present a professional image to all clients both in appearance and manner. Maintain the facility in “like new” condition. Continue the partnership with the Tourism Council for increased tourism and meetings. Develop a workable financial agreement for Parks and Recreation classes. Develop new and interesting community events designed to be enjoyable, entertaining and free of charge. Increase revenues to $100,000, attendance to 70,000, and usage to over 1,200 activities. Fiscal Year 2002-2003 Budget - 41 - Town of Fountain Hills Summary Expenditures – Community Center SALARIES & BENEFITS 4/30/2002 2001-2002 2001-2002 2002-2003 Year-to-Date Budget Rev. Estimate Dept. Request $168,403 $196,258 $225,650 $329,804 CONTRACTUAL SERVICES $3,300 $0 $3,300 $85,000 REPAIRS & MAINTENANCE $2,896 $12,000 $3,500 $10,500 $85,476 $144,300 $113,400 $115,400 CAPITAL EXPENDITURES $657,347 $670,000 $679,500 $120,000 TOTAL EXPENDITURES $917,422 $1,022,558 $1,025,350 $660,704 SUPPLIES & SERVICES Authorized Personnel Position-Title 2000-2001 Authorized FTE 2001-2002 Authorized FTE 2002-2003 Authorized FTE Community Center Director Events/Marketing Coordinator Operations Supervisor Administrative Assistant Operations Worker Custodian Volunteer Coordinator 1.00 0 0 0 0 0 0 1.00 1.00 1.00 0.50 1.00 0 0.50 1.00 1.00 1.00 1.00 1.00 1.00 0.50 Authorized FTE 1.00 5.00 6.50 Fiscal Year 2002-2003 Budget - 42 - Town of Fountain Hills Salaries and Benefits $329,804 This item includes compensation for 6.5 full time equivalent employees. This includes the proposed change of the administrative assistant to full time and the addition of two part time custodians dedicated to the Community Center. Contract Services $85,000 Contract services include $5,000 for entry mats, pest control, copy machine and trash collection. New in this category is the $80,000 requested under Tourism: $30,000 is for Fountain Hills’ participation with the Scottsdale Convention and Visitors Bureau; $40,000 is the Chamber Tourism Council request (includes a grant of $15,898); $10,000 represents funds for the Community Center magazine national advertising campaign for meetings, weddings and banquets, other publications and trade show participation. Repairs and Maintenance $10,500 This category includes the costs for normal repair and maintenance of the facility, equipment rental such as sound or lighting systems, and normal office equipment repair and maintenance. Though certain pieces of equipment are under warranty, it is anticipated that some repairs will be required. Supplies and Services $115,400 This budget reflects needs based upon analysis of actual usage. Last year, office supplies included many one-time start-up purchases whereas this year’s request is for supplies and volunteer expenses. Also included is local advertising for community event programs, user brochures, flyers, and promotional reminders. Utility usage has been estimated for next year based upon the first six months of operation and reflects lower amounts than originally estimated. Printing expenses show a slight increase required for a full year of stationary supplies. Communications are increased to upgrade cell phones to current Town standards. Bar supplies is a new line item this year. Liquor sales are a significant part of overall revenues. The Center’s margins are lower than private commercial centers, allowing lower prices to be charged. This is an advantage in holding major events at the Center. That, combined with the policy of sharing net profits with non-profit organizations, makes the Center unique and very appealing to clients. Uniforms are for polo shirts to be worn by operational, custodial and event supervision staff for a professional, recognizable appearance. Capital Expenditures $120,000 $120,000 represents the donated funds for furniture, furnishings and equipment raised through brick sales and donations. An allocation of $10,000 is included to build two large storage cabinets, one in each classroom, to store tables and chairs. The location of the cabinets on either side of the removable wall that divides the classrooms will not interfere in the effective usage of either room. Fiscal Year 2002-2003 Budget - 43 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 44 - Town of Fountain Hills CIVIC/COMMUNITY CENTER 4/30/2002 Year-to-Date 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request SALARIES & BENEFITS Wages FICA Unemployment Insurance Employee's Health Insurance Employee's Life Insurance Employee's Dental Insurance Employee's Eye Insurance Worker's Compensation Insurance Employee's Retirement Fund Disability Insurance Bartender Services 144,869 4,469 512 6,060 97 683 154 402 10,758 399 0 159,920 5,110 298 13,175 270 2,002 330 1,660 12,707 786 0 195,000 6,400 600 8,500 150 900 200 700 12,700 500 0 265,050 9,150 447 18,450 240 1,900 480 3,630 19,784 673 10,000 TOTAL 168,403 196,258 225,650 329,804 3,300 0 0 0 3,300 0 5,000 80,000 $3,300 $0 $3,300 $85,000 0 2,636 260 2,000 6,000 4,000 0 3,000 500 0 7,000 3,500 TOTAL $2,896 $12,000 $3,500 $10,500 SUPPLIES & SERVICES: Advertising Conferences Education/Training Dues/Publications Electricity Office Supplies Postage Bar Supplies Printing Communications Expense Travel Water/Sewer Uniforms Bank Charges 2,716 1,276 514 1,450 20,361 31,952 0 17,481 1,622 1,813 104 4,502 1,559 126 4,000 2,000 1,500 800 76,500 40,500 3,000 2,500 0 2,500 10,000 1,000 0 4,000 1,300 600 1,500 35,000 36,000 2,000 20,000 1,700 1,800 200 7,500 1,600 200 3,000 1,500 500 1,000 60,000 10,500 0 25,000 2,500 2,000 200 7,500 1,500 200 TOTAL $85,476 $144,300 $113,400 $115,400 CAPITAL EXPENDITURES Capital - Furniture/Equipment Construction Costs Bond Payment 9,439 647,908 110,220 0 670,000 392,000 9,500 670,000 214,500 120,000 0 0 $767,567 $1,062,000 $894,000 $120,000 $1,027,642 $1,414,558 $1,239,850 $660,704 CONTRACT SERVICES Professional Fees Tourism TOTAL REPAIRS & MAINTENANCE: Equipment Rental Building Repairs & Maintenance Office Repairs/Maintenance TOTAL TOTAL EXPENDITURES Fiscal Year 2002-2003 Budget - 45 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 46 - _______________________ Municipal Court _______________________ Town of Fountain Hills Municipal Court Municipal Court Civil Court Criminal Court Traffic Court Mission Statement ▬▬▬▬▬▬ The Fountain Hills Municipal Court is dedicated to enhancing the quality of life in Fountain Hills by fairly and impartially administering justice in an efficient and professional manner. The court strives to act as a model for public trust and confidence in the justice system. Department Description ▬▬▬▬▬▬ The Fountain Hills Municipal Court has jurisdiction over civil and criminal traffic, misdemeanor violations of Arizona Revised Statutes, and violations of town codes and ordinances. The municipal court judge also presides over juvenile violations per A.R.S. §8-323 and has authority to issue search warrants, orders of protection and injunctions against harassment. The court must remain compliant with constantly changing laws and rules of procedure. As part of the Arizona State Court System, the municipal court is subject to the authority of the Arizona Supreme Court. The court must comply with federal, state and local regulations pertaining to victims’ rights, domestic violence legislation, driving under the influence laws, record disposition and fingerprinting, ADA, and minimum accounting standards. Performance Standards ▬▬▬▬▬▬ • • • • • • Adjudicate 95% of all civil traffic cases within 60 days. Adjudicate 80% of criminal and criminal traffic cases within 60 days and 95% within 120 days. Maintain a fair and impartial environment to resolve legal disputes. Respond to incoming mail requests within 24 hours. Issue warrants for failure to appear within two business days. Keep written procedures current with changes in laws and rules. Fiscal Year 2002-2003 Budget - 47 - Town of Fountain Hills Management Indicators ▬▬▬▬▬▬ Cases Filed Cases Terminated Hearings Held Fiscal Year 2000-2001 Fiscal Year 2001-2002 (estimated) 5,826 6,159 994 3,883 4,632 795 Civil Traffic Cases closed within 60 days Criminal / Criminal Traffic Cases closed within 60 days Criminal / Criminal Traffic Cases closed within 120 days 97% 72% 95% Fiscal Year 2001–2002 Accomplishments ▬▬▬▬▬▬ • • • • • • Successfully completed our first court operational review by the Supreme Court. The court received outstanding comments on record management, policies, procedures and business practices. Successfully completed a triennial financial audit as required by the Supreme Court with no recommendations for change. Completed office remodeling to maximize use of existing space. The new configuration allows staff to work together more efficiently. For calendar year 2001, the court filed 4,921 cases and successfully closed 5,540 cases. Every member of the court staff completed at least 16 hours of continuing education and has been cross training to provide better service to the public. The court participated in the tax intercept program that intercepts and collects state income tax refunds from defendants who owe money to the court. Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬ • • • • Support and assist the incoming presiding judge. Provide training and education opportunities to staff that will best serve the needs of the municipal court as well as any mandates from Supreme Court. Review and update all written procedures. Expand fine collection methods by more fully using internet options. Fiscal Year 2002-2003 Budget - 48 - Town of Fountain Hills Summary Expenditures – Municipal Court SALARIES & BENEFITS 4/30/2002 2001-2002 2001-2002 2002-2003 Year-to-Date Budget Rev. Estimate Dept. Request $233,866 $289,800 $286,450 $304,920 CONTRACTUAL SERVICES $7,365 $10,500 $9,000 $7,000 REPAIRS & MAINTENANCE $1,057 $1,200 $1,100 $1,200 $19,433 $22,150 $20,706 $14,350 $6,960 $7,000 $7,000 $0 $268,681 $330,650 $324,256 $327,470 SUPPLIES & SERVICES CAPITAL EXPENDITURES TOTAL EXPENDITURES Authorized Personnel Position-Title 2000-2001 Authorized FTE 2001-2002 Authorized FTE 2002-2003 Authorized FTE Municipal Court Judge Court Administrator Court Services Specialist I Court Services Specialist II Court Collection Specialist I 1 1 1 1.5 1 1 1 1 2 1 1 1 1 2 1 Authorized FTE 5.5 6 6 Fiscal Year 2002-2003 Budget - 49 - Town of Fountain Hills Salaries and Benefits $304,920 This item includes compensation for six full time equivalent employees within this department. Contract Services $7,000 This category includes required interpreting services in addition to Spanish and the services of pro tem judges on an as needed basis. The court also has a contract for $3,000 with the Supreme Court for the use and maintenance of Arizona Court Automation Program (ACAP). Repairs and Maintenance $1,200 This supports routine service and annual maintenance of office equipment. Supplies and Services $14,350 The court was granted $1,000 for staff to attend mandatory educational conferences. Conference attendance for presiding judges is required to learn about new laws and to complete required, ongoing education. Court staff is required to complete a minimum of sixteen hours of ongoing education per year to fulfill ethical, customer service, procedural, and computer information training as required by the Supreme Court. Dues include an allocation for the Arizona Court Association and the Arizona Magistrate’s Association, Updated A.R.S. volumes and Rules of Court, subscriptions for the Cole’s Directory and Credit Data Southwest credit reporting service. Fiscal Year 2002-2003 Budget - 50 - Town of Fountain Hills MUNICIPAL COURT 4/30/2002 Year-to-Date SALARIES & BENEFITS Wages FICA Unemployment Insurance Employee's Health Insurance Employee's Life Insurance Employee's Dental Insurance Employee's Eye Insurance Worker's Compensation Insurance Employee's Retirement Fund Disability Insurance TOTAL CONTRACT SERVICES Accounting Fees Interpreters/Pro-Tem Judge Intergovernmental Agreements TOTAL REPAIRS & MAINTENANCE: Office Equipment Repairs TOTAL SUPPLIES & SERVICES: Advertising/Signage Conferences Education/Training Fees & Publications Office Supplies Printing Communication Expense Travel Bank Charges Local JCEF Expenditures Local CCEF Expenditures TOTAL CAPITAL EXPENDITURES Capital Outlay - Furniture/Equipment TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 186,619 2,623 249 19,599 249 2,395 469 266 20,528 869 233,900 3,440 300 20,440 540 2,780 660 410 25,730 1,600 229,000 3,250 250 23,720 300 2,760 550 375 25,200 1,045 238,200 3,490 300 31,100 360 3,000 700 480 26,210 1,080 $233,866 $289,800 $286,450 $304,920 2,000 2,365 3,000 2,000 6,000 2,500 2,000 4,000 3,000 0 4,000 3,000 $7,365 $10,500 $9,000 $7,000 1,057 1,200 1,100 1,200 $1,057 $1,200 $1,100 $1,200 456 719 537 3,625 1,967 1,375 0 211 1,712 0 8,831 400 1,000 1,000 3,000 5,200 2,200 250 600 2,500 0 6,000 425 1,000 550 3,600 2,400 1,500 0 300 2,100 0 8,831 400 200 1,000 3,000 4,500 2,000 250 500 2,500 0 0 $19,433 $22,150 $20,706 $14,350 6,960 7,000 7,000 0 $6,960 $7,000 $7,000 $0 $268,681 $330,650 $324,256 $327,470 Fiscal Year 2002-2003 Budget - 51 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 52 - _______________________ Town Council _______________________ Town of Fountain Hills Town Council Mission Statement ▬▬▬▬▬▬ Expenditures appearing in this section support the goals and objectives of the Mayor and Town Council. These include maximizing public access to Council meetings, providing funding for municipal elections, enhancing consistent communication, compensating and equipping the Mayor and Town Council with the tools necessary to do their jobs; and promoting communication and awareness of the Mayor, Town Council, and the Town with other municipalities. Salaries and Benefits $39,460 This item includes Council salaries and FICA expense. Supplies and Services $25,200 Funds are included for an election to adopt the General Plan, and for other possible elections, such as property tax, bond, referendum and initiative. These funds also support activities such as meeting with other dignitaries, attending functions as Town representatives, hosting intergovernmental activities, and welcoming special guests and visitors to the community. This line item provides funding to purchase commemorative items to share with visiting dignitaries and to promote Fountain Hills at the annual Arizona League of Cities and Towns conference. Monies are also included for travel, communications, publications, ads/notices, printing, portraits, and miscellaneous office items. Fiscal Year 2002-2003 Budget - 53 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 54 - Town of Fountain Hills TOWN COUNCIL 4/30/2002 Year-to-Date SALARIES & BENEFITS Wages Employer Taxes TOTAL SUPPLIES & SERVICES: Election Expense Advertising Conferences Dues & Publications Community Outreach Office Supplies/Portraits Communications Travel TOTAL CAPITAL EXPENDITURES Capital Outlay TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 29,200 2,604 36,000 3,460 36,000 3,460 36,000 3,460 $31,804 $39,460 $39,460 $39,460 17,877 17,412 700 0 0 382 0 1,591 36,000 11,000 1,000 200 500 3,500 0 13,000 30,000 18,000 700 0 0 500 0 2,500 15,000 5,000 700 0 500 1,500 1,250 1,250 $37,962 $65,200 $51,700 $25,200 0 0 0 0 $0 $0 $0 $0 $69,766 $104,660 $91,160 $64,660 Fiscal Year 2002-2003 Budget - 55 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 56 - _______________________ Administration _______________________ Information Technology Town of Fountain Hills Administration Administration Facilities Human Resources Finances Information Technology Town Clerk Mission Statement ▬▬▬▬▬▬ The Administration Department is dedicated to serving the citizens of Fountain Hills by providing accurate and current information on Council legislation and administrative actions; supporting the Town of Fountain Hills and its departments; providing for the delivery of comprehensive financial services to internal and external customers; protecting the integrity of Town assets; maintaining Town facilities; and delivering the finest municipal services to ensure the highest quality of life for Fountain Hills residents. Department Description ▬▬▬▬▬▬ The Administration Department provides all administrative services for the Town including: town manager; town clerk; human resources; finance; risk management; facilities; information technology; legal; council, operational and community support. Performance Standards • • • • • • • • ▬▬▬▬▬▬ Process zoning-approved business license applications within 2 working days, peddlers license applications within 10 working days. Respond to all citizen inquiries within the same working day. Present a customer friendly and helpful attitude to all callers and visitors to Town Hall. Serve the public as a source of reliable information on Town Council legislation and actions and insure the preservation of legal documents. Perform all duties required to conform to the Arizona Open Meeting Law. Conduct elections in accordance with current state law and facilitate the public's ability to vote. Coordinate and compile agenda packets prior to Town Council meetings; prepare Council meeting minutes within 10 working days and process resolutions and ordinances on a timely basis. Update the Town Code on a regular basis to reflect legislation enacted by the Council. Fiscal Year 2002-2003 Budget - 57 - Town of Fountain Hills • • • • • • • Provide monthly budget reports prior to the end of the month. Perform daily deposits, enhance the financial position of the Town and protect the integrity of its assets. Maintain the Town’s “Certificate of Achievement for Excellence in Financial Reporting”. Update Town policies and procedures to stay current with local, state and federal law. Provide a comprehensive personnel program based on merit principles administered in compliance with applicable local, state, and federal laws. Administer and coordinate all employee-related programs and benefits. Provide and maintain safe and accessible municipal facilities. Management Indicators ▬▬▬▬▬▬ 2000-2001 Actual 2001-2002 Estimated 2002-2003 Projected Council Meetings 41 Resolutions/Ordinances 56/30 Business Licenses New/Renewals 419/1,303 Peddlers Licenses New/Renewals 8/2 Alarm Licenses New/Renewals 11/14 Liquor Licenses Including Special Event and Extension of Premise Licenses 20 Primary Election Ballots Cast/Counter Voters --General Election Ballots Cast/Counter Voters --Special Elections Ballots Cast/Counter Voters 4,656/396 Adopt-A-Street Commercial/Residential 63/57 Special Events 18 Certificate of Achievement for Excellence in Financial Reporting Award 4th year Invoices/Accounts Payable Checks 6,577/2,753 Requisitions/Purchase Orders 4,350/300 Sales Tax Recovered 21,000 Claims Managed 8 Facilities Repair and Maintenance Requests --Recruit and Process New Hires/Terminations --- 43 45/18 471/1,432 3/2 3/15 45 40/15 490/1,500 4/2 2/16 12 4,472/300 3,793/416 --62/57 9 14 ----4,000/350 65/58 8 5th year 11,241/3,150 5,800/300 56,801 10 440 38/39 6th year 10,500/3,000 5,700/280 60,000 12 480 35/36 Fiscal Year 2001-2002 Accomplishments ▬▬▬▬▬▬ In the first eleven months of the fiscal year, the Administration Department accomplished the following: Fiscal Year 2002-2003 Budget - 58 - Town of Fountain Hills • • • • • • • • • • • • • • • • • • • • • • • • • Supplied support services for the Adopt-A-Street program consisting of 57 residential streets and 62 commercial streets. Provided support services to the McDowell Mountain Preservation Commission, the Shuttle Service, the Mayor’s Council for Business Growth, the Community Center Advisory Commission and the Traffic Standards Committee. Administered the March 12 and May 21, 2002 elections, coordinating and assisting 716 citizens with early counter voting at Town Hall. Codified 15 ordinances and 40 resolutions. Processed 471 new business licenses (419 last year) and 1,432 renewals (1,303 last year). Processed 12 liquor license applications (20 last year) including 7 liquor licenses (13 last year), 5 special event liquor licenses (3 last year) and 2 extension of premise applications (2 last year). Processed 9 special event requests (18 last year). Processed 3 new peddler licenses (8 last year), 2 renewals (2 last year), 3 new alarm permit applications (11 last year) and 15 renewals. Received the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada for excellence in the preparation of the Town’s comprehensive annual financial reports (CAFR) for the fifth year in a row. Prepared for the annual audit that resulted in unqualified audit opinion. Coordinated sales tax audits identifying/recovering more than $56,801 in sales tax revenues. Provided staff support for the Risk Control Manager and Sales Tax Auditor. Coordinated loss control activities and managed 10 claims. Through May 2002, processed 10,341 invoices (6,577 last year); 2,934 accounts payable checks (2,753 last year); 5,800 requisitions (4,350 last year); and 271 purchase orders (300 last year); all accounting transactions processed timely and accurately resulting in minimal payment errors. Recruited, interviewed and processed 38 new employees. Conducted exit interviews and processed 39 employees leaving the service of the Town. Conducted extensive research and prepared an updated pay resolution for employees. Served as point of contact for the Town during the completion of the new Community Center and Library, coordinating communication for ongoing issue resolution. Wrote and organized the program for the grand opening of the Community Center and Library/Museum complex. Managed the grant application process and assembled citizen committees to review and recommend distribution of LTAF monies and Community Benefit Program funds. Assisted the Town Marshal with the annual awards banquet. Organized, designed, constructed and manned the Town’s booth at the League of Cities and Towns Conference Festival. Provided staff support, packet materials, documentation and minutes for 43 Council meetings. Cleared over 440 requests for facility related service and repairs. Completed installation of the emergency power supply generator for the Public Safety Building. Performed roof replacement/repair to Town Hall Buildings A, B, C and the Theater. Fiscal Year 2002-2003 Budget - 59 - Town of Fountain Hills • • • • • • • • • • • • • Constructed two parking canopies for the Public Safety Building. Implemented a permit parking plan to enhance Town vehicle safety. Directed and completed systems training for the new Town Center buildings. Met tight deadlines in preparing the Town Center building for the grand opening. Implemented the facility maintenance plan for the new Town Center buildings. Installed emergency lighting system in Building A to meet standards in Buildings B and C. Helped plan and renovated 4,700 square feet of Building C to create new activity space for the Senior Center. In-house staff performed much of the work, reducing cost. Replaced two underground electric service conduits to restore parking lot lighting east of Building C. Restored fueling station project at Fire Station #1, retrofitted for Town and Fire Department fleet use, resulting in reduced fuel costs. Coordinated public question and answer sessions with FAA/Landrum & Brown regarding local air traffic issues. Provided staff support/participation in 9/11 ceremonies sponsored by the Town. Provided staff support for outside consultants used for the law enforcement study, town manager search, etc. Assisted the interim town managers with daily operations in the absence of a permanent town manager. Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬ • • • • • • • • • • • • • • Explore “no cost” ways to increase the public's access to public records and information through the Internet and plan for future implementation in areas where funds are required. Implement a policy and fee structure for alcohol related licensing activities and public record duplication. Review and update the Town Code to reflect and include recent legislation and changes in the community. Convert the filing system to a numeric system. Formulate written policies and procedures for major administrative functions. Develop and implement an investment policy for the Town. Prepare the annual budget for submission to GFOA. Analyze and inventory fixed assets, specifically infrastructure. Review and update internal controls. Formulate implementation plan for new financial reporting model GASB (Government Accounting Standards Board) 34 for fiscal year 2002 and 2003. Continue updating the employee manual. Continue preparing for the implementation of a pre-employment drug-testing program. Enact the necessary ordinance to enable Human Resources to obtain state and federal criminal record checks on prospective new hires for the Town. Create an ongoing series of articles for the Compass to educate citizens on business, peddler and alarm licensing procedures and requirements; Administrative operations, functions and responsibilities; and appropriate topics to increase citizen awareness and understanding of Town government. Fiscal Year 2002-2003 Budget - 60 - Town of Fountain Hills • • • • • • Re-assess current procedure of notifying businesses regarding licensing requirements and explore ways to update the renewal process. Create an in-house brochure/pamphlet outlining services and helpful information, assisting citizens and visitors to find their way around Town government. Create a format for a “Town Page” to help keep citizens informed and plan for possible implementation in future fiscal years when funds are available. Coordinate an annual onsite workshop for Town staff that provides notary services to the public to keep them current on changing laws and proper procedures. Develop and implement a cost analysis program for tracking expenditures of each Townowned facility maintained by Administration. Develop a fuel accountability tracking system for accounting, utilizing new software provided for fuel pump management. Fiscal Year 2002-2003 Budget - 61 - Town of Fountain Hills Summary Expenditures - Administration 4/30/2002 Year-to-Date 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request SALARIES & BENEFITS $654,308 $805,400 $805,250 $1,080,700 CONTRACTUAL SERVICES $869,836 $1,420,200 $992,300 $842,500 REPAIRS & MAINTENANCE $71,925 $73,900 $79,000 $119,000 SUPPLIES & SERVICES $663,001 $808,200 $774,100 $1,106,200 CAPITAL EXPENDITURES $149,137 $167,800 $154,300 $0 $2,408,207 $3,275,500 $2,804,950 $3,148,400 2001-2002 Authorized FTE 2002-2003 Authorized FTE TOTAL EXPENDITURES Authorized Personnel Position-Title 2000-2001 Authorized FTE Administration Town Manager Undesignated Position Director of Administration/Town Clerk Supervisor/Accounting Information Technology Administrator Information Technology Intern Accountant Accounting/HR Clerk Administrative Intern Assistant to Town Manager/Mayor/Council Executive Assistant Human Resources Administrator Information Technology Support Specialist Administrative Assistant Facilities Operations Supervisor Maintenance/Custodial Worker Custodian Clerk Typist/Receptionist Authorized FTE 1.00 0 1.00 1.00 1.00 0.50 1.00 0.50 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 0.50 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.50 1.00 1.00 2.00 1.00 1.00 1.00 0.50 0 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 15.50 18.00 18.00 Fiscal Year 2002-2003 Budget - 62 - Town of Fountain Hills Salaries and Benefits $1,080,700 These funds provide salary and employee related expenses for 13 full time positions including the town manager, a new undesignated position, and the department head, as well as accounting, human resources, information technology, facilities and support staff. It also provides the salaries of 5 part-time positions including interns, custodians and support staff. The increase is due to rising health costs and the undesignated position. Contract Services $842,500 These funds provide for outside contracts that supply specialized functions for the Town in the areas of accounting, auditing, human resources, interim services and miscellaneous consulting services. When available, these funds also support community services including special programs, community benefits, and the school district. Accounting Fees and Professional/Outside Services $100,500 Accounting fees ($18,000) provides for the auditor to perform the annual audit, assist with the Comprehensive Annual Financial Report and the conversion to the new Financial Reporting Model. The increase is primarily due to the expiration of the auditor’s three-year contract and the addition of fire and emergency medical services. Professional/outside services ($82,500) include a $24,000, three-year contract with the sales tax auditor who has recovered $305,000 since 1996. Funds are included in the amount of $8,875 for the outside payroll service and employee related requirements such as substance abuse and preemployment testing, CDL physicals and shots. Also included are $7,500 financial consultant fees to assist with the GASB 34 preparation, accounting policies and procedures and secure purchasing card system. Miscellaneous consulting fees in the amount of $19,625 are included for any special projects/studies/surveys the Council may identify throughout the year with an additional $22,500 included for interim manager fees for July and August. Legal Fees/Court Related Fees $507,800 Legal fees fund the services of the town attorney, town prosecutor and the as needed services of employment, bond and other specialized attorneys as follows: Town attorney (95% administration, 5% street fund) Town prosecutor Public defender fees Employee retirement, IRS compliance Bond counsel Employment issues Litigation (BNY, Merrill Lynch, Fire District) Total $136,800 $100,000 $ 5,000 $ 5,000 $ 5,000 $ 3,000 $215,000 $469,800 The Town pays per diem charges to Maricopa County and the City of Scottsdale for prisoners sentenced in the Fountain Hills Magistrate Court. Based on the decreased activity in the court, the funding level of $38,000 is requested. Fiscal Year 2002-2003 Budget - 63 - Town of Fountain Hills Community Services School District, Community Benefits, and Special Programs $170,200 The Town of Fountain Hills has traditionally supported the community in a variety of ways through the School District, the Community Benefit Program and Special Programs. Each year, various groups have submitted funding requests to be considered in the budget. All requests have been summarized below. The Community Benefit Program includes funds to assist non-profit organization with projects that benefit the community. A citizen committee reviews all requests and makes a recommendation to the Council for distribution in the fall. Special Programs are annual, “line item” requests from organization whose programs, services and functions benefit a broad and diverse base of the community. All items relating to transportation including the Special Transportation Services van and shuttle, the subsidized taxi program and new charges for Valley Metro have been removed from Special Programs. They will be funded through the LTAF II funds that must be used specifically for transportation. Community Services Summary Organization Awarded 2001-2002 School District Community Benefit Program Chamber of Commerce (Thanksgiving Day Parade, Holiday Stroll luminaries) McDowell Mountain Preservation (Video, McDowell Mountain Month, advertising, printing, and travel. The remaining $15,000 that appears in their request for trailhead design and study will be funded with preservation sales tax revenues.) Substance Abuse Prevention/Intervention (Town-sponsored program including education, referral services, treatment scholarships – reduced base on actual expenditures. The School District contributes $8,000 to the program.) Senior Services (Programming and operational expense) Boys and Girls Club-Operations (Programming and operational expense) Boys and Girls Club-Capital (This request is needed as part of a three year capital contribution towards the new youth center. A grant will be lost without this match.) Total Community Supplemental Requests 50,800 80,000 18,500 17,200 0 4,500 24,500 500 47,000 8,000 34,500 40,000 50,000 50,000 50,000 50,000 $355,300 $170,200 Fiscal Year 2002-2003 Budget - 64 - Awarded 2002-2003 Town of Fountain Hills Additional expenditures under Contract Services include $1,500 for the Civil Defense agreement with Maricopa County and an estimated $62,500 for sales tax rebates payable to Target per the development agreement. Repairs and Maintenance $119,000 This section of the budget funds vehicle maintenance, office equipment maintenance contracts and all expenditures dealing with maintaining and operating Town facilities except minor maintenance and cleaning of the Community Center, Theater and fire stations. Funding levels for the two administration vehicles and the office equipment are the same or less than last year. The major increase is found in building repairs and maintenance and attributed to the consolidation of the majority of all Town-owned facilities in one budget rather than separate budgets or line items. Budgeted amounts are based on previous experience for actual operational and maintenance expenditures for the Town Center Complex (the Community Center and Library/Museum), Town Hall Buildings A, B and C and major repairs that may be needed at the Theater building, the two fire stations, and the Kiwanis Building. The breakdown is as follows: Town Hall monthly preventive maintenance on the HVAC systems Town Center monthly preventive maintenance on the HVAC system HVAC repairs Outside services (electrical, plumbing, roof maintenance, trash services, recycling, exterminating, door maintenance, etc.) Custodial supplies and equipment, paper and sanitation supplies, building maintenance supplies, fire extinguisher maintenance, etc. Total Supplies and Services $11,100 $17,750 $13,000 $52,150 $ 8,000 $102,000 $961,200 Daily Operation Expense $99,200 These expenses support the daily operations of the department including statutory and informational advertising, employee training, dues and publications, postage expense for all departments, printing, travel, gas and oil, office supplies, bank charges and uniforms. Advertising was increased by $2,000 to accommodate special ads run by the Town for Council purposes. Conferences were reduced to include only the Council attendance of the annual League Conference and professional conferences attendance. Dues and publications include annual Town memberships in organizations such as the Arizona League of Cities and Towns, Maricopa Association of Governments, the International City Manager’s Association, Sister Cities, Chamber of Commerce and other professional organizations. Postage, that includes postal expense for all departments, was adjusted to accommodate the rate increase. Uniforms for the custodial staff are a new line item and bank charges were increased to reflect the current rates for services. Office supplies remains at a consistent level and covers a vast array of items including copy paper for all departments, award programs, equipment supplies, office supplies, paper supplies, office furniture, water service, and interior signage. All other line items remain the same or have been reduced. Fiscal Year 2002-2003 Budget - 65 - Town of Fountain Hills Facility Related Expense $813,000 The remaining supplies and services are directly related to facilities expenses and insurance. The increase in rent expense is due to the annual 4% adjustment and the decrease in revenue received from the Maricopa County Sheriff’s Office. (The fiscal year 2002-2003 law enforcement contract calls for full cost recovery from contract cities and towns, requiring reimbursement for rent expense.) Utilities have been increased due to the consolidation of multiple facilities into two line items. The breakdown is as follows: Town Hall Rent * Electricity: Town Hall Library/Museum Kiwanis Building Total $620,300 $122,000 $ 45,000 $ 3,700 $170,700 (Rural Metro and the Community Theater pay for their own electricity.) Water/Sewer Town Hall Library/Museum Kiwanis Building Total $ 16,200 $ 5,000 $ 800 $ 22,000 (Rural Metro and the Community Theater pay for their own water/sewer.) Insurance $194,000 An amount of $194,000 is budgeted for the General Fund portion of liability insurance. This includes a 4.7% increase for current coverage plus the fire station buildings and equipment and miscellaneous endorsements for any other new vehicles and equipment. *This amount includes $375,300 for rent, $100,000 for 2002/2003 property taxes, and $145,000 for back taxes. Fiscal Year 2002-2003 Budget - 66 - Town of Fountain Hills ADMINISTRATION 4/30/2002 Year-to-Date 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request SALARIES & BENEFITS: Wages 532,005 662,900 654,000 860,000 FICA 11,334 15,800 14,050 18,200 Unemployment Insurance Employee's Health Insurance Employee's Life Insurance 965 1,000 1,000 1,000 43,113 42,400 53,900 78,100 528 1,100 650 900 Employee's Dental Insurance 5,533 6,600 6,650 8,400 Employee's Eye Insurance 1,188 1,900 1,400 1,900 Worker's Compensation Insurance Employee's Retirement Fund Recruitment Costs Disability Insurance TOTAL CONTRACT SERVICES Accounting Fees Professional/Outside Services IGA's (School District) Legal Fees Litigation and/or Land Use Professiona Jail/Prisoner Fees Community Benefit Programs Chamber of Commerce Civil Defense Red Cross Transportation Public Transit /RPTA Transfare Downtown Partnership Tourism/Marketing McDowell Mtn Preservation Drug Rehabilitation Counseling Sales Tax Rebates Senior Center Services Boys & Girls Club TOTAL REPAIRS & MAINTENANCE: Vehicle Maintenance Building Repairs & Maintenance Office Equipment Repairs TOTAL 3,731 5,300 4,600 6,800 53,798 64,500 66,800 86,900 2,113 3,900 2,200 3,500 $654,308 $805,400 $805,250 $1,080,700 12,918 79,643 50,800 358,253 285 28,998 80,000 6,690 1,415 0 0 0 47,971 55,000 3,519 9,844 0 34,500 100,000 12,800 79,000 50,800 500,000 25,000 40,000 80,000 18,500 1,500 21,600 33,000 20,000 282,000 100,000 24,500 47,000 0 34,500 50,000 13,000 100,000 50,800 425,000 500 35,000 80,000 15,000 1,500 0 0 0 0 70,000 5,000 12,000 0 34,500 100,000 18,000 82,500 17,200 469,800 0 38,000 0 4,500 1,500 0 0 0 0 0 500 8,000 62,500 40,000 100,000 $869,836 $1,420,200 $942,300 $842,500 507 59,543 11,875 2,500 55,400 16,000 1,000 65,000 13,000 1,000 102,000 16,000 $71,925 $73,900 $79,000 $119,000 0 15,000 Fiscal Year 2002-2003 Budget - 67 - Town of Fountain Hills SUPPLIES & SERVICES: Advertising Conferences Education/Training Dues & Publications Travel Gas & Oil Office Supplies Postage Printing Uniforms Bank Charges Rent Expense Electricity Water/Sewer Liability Insurance TOTAL CAPITAL EXPENDITURES Capital Outlay-Furniture/Equip Capital Improvements-Town Hall TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES 10,452 11,972 1,958 27,693 2,709 914 25,692 14,551 2,272 623 1,539 270,356 98,032 13,362 180,876 9,000 17,500 11,700 24,400 4,000 4,000 38,000 16,300 7,400 0 800 354,500 128,000 15,000 177,600 12,000 12,000 2,500 30,000 4,000 1,500 33,000 16,300 3,500 750 1,800 326,750 125,000 15,000 190,000 11,000 8,900 5,000 16,100 1,500 1,300 30,000 17,200 4,500 2,200 1,500 620,300 170,700 22,000 194,000 $663,001 $808,200 $774,100 $1,106,200 71,031 78,106 74,300 93,500 74,300 80,000 0 0 $149,137 $167,800 $154,300 $0 $2,408,207 $3,275,500 $2,754,950 $3,148,400 Fiscal Year 2002-2003 Budget - 68 - Town of Fountain Hills Information Technology Mission Statement ▬▬▬▬▬▬ The mission of the Information Technology Department is to work in partnership with the Town staff, facilitating their use of computing, telephone, and network technologies. The department endeavors to provide excellent support services and infrastructure to enable and encourage staff to effectively use technology resources to achieve their departmental missions and strategic goals. Department Description ▬▬▬▬▬▬ Information Technology (I/T Department) functions are part of the Administration Department. Responsibilities include management and budgetary responsibilities for the Town's computers, local and wide-area networks, inter-networking, voice and data communications systems, and cablecast technologies. This budget uses a project-based format with associated costs summarized by department. All hardware and software requests in this section are based on departmental requests. Performance Standards ▬▬▬▬▬▬ • • • • • • Ensure that evaluations, approvals and purchases of IT products are performed to consistent standards. Improve the availability of evaluated IT products. Serve as a focal point for strategic change with enabling technology. Act as technology consultants and coordinators for Town departments to aid in identification, selection, and implementation of technology driven or assisted needs. Develop enterprise-wide technology architecture to drive standards that enable information sharing and maximize return on technology investments. Provide strategic IT services and serve as an enabler to improve the delivery of Town services and improve the efficiency, productivity, and financial performance of Town operations. Management Indicators ▬▬▬▬▬▬ 2001–2002 Estimated 2001–2002 Projected 2002– 2003 Projected 761 825 >1000 Documented Service Requests Fiscal Year 2002-2003 Budget - 69 - Town of Fountain Hills Fiscal Year 2001-2002 Accomplishments ▬▬▬▬▬▬ • • • • • • • • • • Opened the Fountain Hills Community Center, integrating voice and data services for staff via a wide area network (WAN) link to Town Hall. Department staff designed and implemented customer accessible, high speed networking and telephone systems for users of the new community center while maintaining the security and integrity of internal systems Assisted with the transition and integration of the former Fire District’s voice and data systems to the Town and facilitated the implementation of a new Fire Department Records management system. Established voice services to the Parks office at Fountain Park. Relocated the Network Operations Center (NOC) to Building B to allow the Town’s network servers to be protected from power outages by attachment to the emergency generator. Worked with Cox Communications to upgrade the FH Channel 11 connection to fiber optics improving the quality of the transmission signal. Provided web development support of the Building Safety department enabling Plan Review status to be checked via the Internet. Continued the expansion of the Town’s web site with the addition of new departments and new content. Purchased portable audio reinforcement equipment for use at remote council meetings resulting in a first year savings of more than $2,300. Completed the platform upgrade of the Town’s local area network (LAN) to Windows 2000. Facilitated numerous interviews and meetings utilizing the VTel Video Conferencing equipment obtained by the federally funded MAG Regional Video Conferencing project. Department staff continues to serve on the MAG committee that developed the project. Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬ • • • • Support and assist Town staff with technology needs. Continue to explore options and trends in technology that may improve services and result in greater cost efficiencies. Develop new, and update existing policies and procedures. Maintain or exceed current service levels without increasing costs. Fiscal Year 2002-2003 Budget - 70 - Town of Fountain Hills Summary Expenditures – Information Technology 4/30/2002 Year-to-Date 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request CONTRACTUAL SERVICES $11,033 $65,600 $29,000 $33,000 REPAIRS & MAINTENANCE $41,428 $51,425 $45,000 $53,255 SUPPLIES & SERVICES $59,594 $97,590 $74,400 $98,300 CAPITAL EXPENDITURES $48,181 $86,575 $50,500 $0 $160,236 $301,190 $198,900 $184,555 TOTAL EXPENDITURES Fiscal Year 2002-2003 Budget - 71 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 72 - Town of Fountain Hills INFORMATION TECHNOLOGY CONTRACT SERVICES Professional/Outside Services Video Tape Council Meetings TOTAL REPAIRS & MAINTENANCE: Computer Repairs & Maintenance TOTAL SUPPLIES & SERVICES: Conferences Education/Training Dues & Publications Office Supplies Communications TOTAL 4/30/2002 Year-to-Date 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 675 10,358 47,600 18,000 15,000 14,000 15,000 18,000 $11,033 $65,600 $29,000 $33,000 41,428 51,425 45,000 53,255 $41,428 $51,425 $45,000 $53,255 2,300 6,500 1,000 8,030 79,760 1,200 1,200 1,500 3,000 67,500 2,300 6,500 10,000 1,500 78,000 $59,594 $97,590 $74,400 $98,300 44,168 2,990 1,023 56,900 25,475 4,200 45,000 3,000 2,500 0 0 0 $48,181 $86,575 $50,500 $0 $160,236 $301,190 $198,900 $184,555 1,171 1,015 1,297 2,727 53,384 CAPITAL EXPENDITURES Capital Outlay - Computers Capital Outlay - Software Capital Outlay - Communications TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES Fiscal Year 2002-2003 Budget - 73 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 74 - _______________________ Community Development _______________________ Building Safety Town of Fountain Hills Community Development Community Development Planning Building Safety Zoning Mission Statement ▬▬▬▬▬▬ The Community Development Department is dedicated to enhancing the quality of life in Fountain Hills through innovative planning techniques and providing exceptional customer service in a professional and timely manner. Department Description ▬▬▬▬▬▬ The Community Development Department processes applications for General Plan amendments, area specific plans, special use permits, rezonings, subdivisions, variances, and other land use matters. The department provides staff support to the Town Council, Planning and Zoning Commission, Board of Adjustment, and the McDowell Mountain Preservation Commission. Other service areas are census tracking, on-site inspections, and code enforcement. The Community Development Department represents the Town at intergovernmental meetings and at Maricopa Association of Governments, boards, special interest, and neighborhood groups. Performance Standards ▬▬▬▬▬▬ • • • • • • • • Perform first review plan checks within 10 working days and subsequent plan reviews in 5 working days. Identify all plan review concerns in the first check. Provide a customer friendly environment for citizens to access the services of the department and process the needed applications. Provide thorough subdivision technical review comments at the subdivision technical review committee meetings. Provide clear direction and suggestions to applicants at concept plan review and pre-application meetings. Provide clear and objective staff recommendations to the Planning and Zoning Commission, Town Council and the appropriate advisory commissions. Respond to all citizen inquiries within the same working day. Treat all people with the utmost respect. Fiscal Year 2002-2003 Budget - 75 - Town of Fountain Hills • • • • Keep the Council and appropriate commissions informed of new Supreme Court rulings concerning land use matters. Provide educational opportunities to all Council members, commissioners, and staff on pertinent and evolving land use matters. Identify and correct any and all land use ordinance conflicts. Assure that the Council approved ordinances are upheld within the Town. Management Indicators ▬▬▬▬▬▬ 2000-2001 Actual Cases Processed Subdivisions Re-plats Lots Condominium Units Re-zonings Text Amendments Special Use Permits Temporary Use Permits Building Plan Review 4 75 191 2 12 12 12 1,024 2001-2002 Estimated 7 532 205 5 21 10 4 1,000 2002-2003 Projected 16 415 400 3 25 10 5 900 Fiscal Year 2002-2002 Accomplishments ▬▬▬▬▬▬ In the first ten months of fiscal year 2001-2002, the Community Development Department accomplished the following: • Processed the Shea Retail Center preliminary and final plats. • Provided extensive support to the town manager and town attorney on the Eagles Nest and Eagle Ridge North development areas. • Processed the preliminary plats for the Eagles Nest and Eagle Ridge North subdivisions, which will ultimately yield 415 lots and tracts. • Continued to assist the McDowell Mountain Preservation Commission and the Town Council identify and acquire those lands desired for acquisition in the McDowell Mountains of Fountain Hills. • Prepared and submitted applications to the State Land Department for the Town’s acquisition of the State land parcel, and to the State Parks Department for a Growing Smarter State Trust Land Acquisition Program. Fiscal Year 2002-2003 Budget - 76 - Town of Fountain Hills Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬ • • • • • • • • Complete the final plat review for the proposed Eagles Nest and Eagles Ridge North subdivision applications. Implement the Town Council’s vision in developing a vibrant, pedestrian-oriented town center. Continue to staff the Town of Fountain Hill’s activities regarding the acquisition of the State land parcel and the Town’s efforts to acquire funding for this acquisition through the Growing Smarter State Trust Land Acquisition Program. Identify the diversity of housing desired in the community while encouraging fair share equal housing opportunities. Identify attractive sites and develop the implementing ordinances to encourage greater hospitality industry development. Implement a State-mandated update of the General Plan to fulfill the goals and objectives of the community. Provide staff educational opportunities to best serve the community with the highest level of expertise in the community development field. Prepare a sign inventory database to help improve compliance with the sign ordinances. Fiscal Year 2002-2003 Budget - 77 - Town of Fountain Hills Summary Expenditures – Community Development 4/30/2002 Year-to-Date SALARIES & BENEFITS 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request $230,520 $307,730 $271,800 $376,010 $0 $25,000 $5,000 $5,000 $288 $100 $400 $500 SUPPLIES & SERVICES $30,212 $50,250 $36,550 $28,000 CAPITAL EXPENDITURES $23,445 $23,000 $23,500 $0 $284,465 $406,080 $337,250 $409,510 CONTRACTUAL SERVICES REPAIRS & MAINTENANCE TOTAL EXPENDITURES Authorized Personnel Position-Title 2000-2001 Authorized FTE 2001-2002 Authorized FTE 2002-2003 Authorized FTE Community Development Director of Community Development Senior Planner Planner Executive Assistant Administrative Assistant 1.0 1.0 1.0 1.0 0.0 1.0 2.0 1.0 1.0 0.5 1.0 2.0 1.0 1.0 1.0 Authorized FTE 4.0 5.5 6.0 Fiscal Year 2002-2003 Budget - 78 - Town of Fountain Hills Salaries and Benefits $376,010 The Community Development Department is currently reviewing and assessing its positions and areas of responsibility. To insure uninterrupted service, various options of delegation and authority are being considered. This may result in a request for new positions in the future. Currently, these funds provide salary and employee related expenses for the interim director, two senior planners, a planner, an executive assistant, and an administrative assistant. Contractual Service $5,000 Professional services beyond the expertise or time availability of the “in-house” staff are occasionally required. The department was granted $5,000 for consulting services for unforeseen needs. Repairs and Maintenance $500 This includes regular service and maintenance for the two department vehicles and repairs to office and field equipment. Supplies and Services $28,000 Funds are included for advertising, including the General Plan, signage, conferences, education and training, dues and publications, gas and oil, office supplies, printing, communication expenses, travel, and uniforms. Fiscal Year 2002-2003 Budget - 79 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 80 - Town of Fountain Hills COMMUNITY DEVELOPMENT 4/30/2002 Year-to-Date SALARIES & BENEFITS: Wages FICA Unemployment Insurance Employee's Health Insurance Employee's Life Insurance Employee's Dental Insurance Employee's Eye Insurance Worker's Compensation Insurance Employee's Retirement Fund Disability Insurance 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 190,289 3,513 313 13,673 176 1,823 401 348 19,264 720 252,300 4,810 300 18,260 450 2,760 810 540 25,780 1,720 224,000 4,250 350 16,650 200 2,100 450 450 22,500 850 288,600 4,230 300 43,600 360 4,310 860 710 31,740 1,300 $230,520 $307,730 $271,800 $376,010 Professional Fees $0 25,000 5,000 5,000 TOTAL $0 $25,000 $5,000 $5,000 288 100 400 500 TOTAL $288 $100 $400 $500 SUPPLIES & SERVICES: Advertising/Signage Conferences Education/Training Dues & Publications Gas & Oil Office Supplies Printing Communication Travel Uniforms Bank Charges 7,617 6,172 1,078 2,463 662 6,529 4,470 654 314 79 174 15,000 7,000 3,000 4,000 1,000 7,000 10,000 500 2,500 250 0 10,000 7,300 1,200 2,500 2,000 7,000 5,000 750 500 100 200 9,000 0 1,000 4,000 1,800 5,000 6,000 500 500 100 100 $30,212 $50,250 $36,550 $28,000 23,445 0 23,000 0 23,500 0 0 0 $23,445 $23,000 $23,500 $0 $284,465 $406,080 $337,250 $409,510 TOTAL REPAIRS & MAINTENANCE: Vehicle Repairs & Maintenance TOTAL CAPITAL EXPENDITURES Capital Expenditures - Vehicles Capital Expenditures - Improvements TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES Fiscal Year 2002-2003 Budget - 81 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 82 - Town of Fountain Hills Building Safety Mission Statement ▬▬▬▬▬▬ The Building Safety Department is dedicated to providing the highest quality construction permits, plan review, and building inspection services in a responsive and friendly manner. Department Description ▬▬▬▬▬▬ The Building Safety Department processes applications for permits to construct buildings, fences, pools, and any other structures. The department serves as a receiving and processing center for interdepartmental review of these plans. The department’s review and inspection staff includes a building official, a certified residential plans examiner, a plans examiner/certified building inspector and three certified building inspectors to assure compliance with the adopted building codes of the Town. The Building Safety Department also issues numerous reports concerning building activity to other public agencies. The Building Safety Department anticipates that it will process building permit applications and perform inspections at approximately 2,500 building sites in fiscal year 2002-2003. Most of the department’s activity will be concentrated in the developing portions of Firerock Country Club, Crest View, Palatial Estates, Eagle’s Nest, Eagle Ridge North, and Town Center. While the number of building permit applications is expected to decrease in fiscal year 2002-2003, the department expects the same levels of construction inspection activity due to on-going construction projects that have been permitted in fiscal year 2001-2002, and new residential and commercial projects permitted early in fiscal year 2002-2003. Performance Standards ▬▬▬▬▬▬ • • • • • • Perform first review plan reviews within 10 working days, and subsequent plan reviews in 5 working days. Identify all plan review concerns in the first review. Perform all requested inspections within 24 hours. Provide a customer friendly environment for citizens to access the services of the department and process the needed applications. Continue to have building permits and site plans of all building permits over one year old scanned and stored on compact discs. Respond to all citizens inquires within the same working day. Fiscal Year 2002-2003 Budget - 83 - Town of Fountain Hills Management Indicators ▬▬▬▬▬▬ 2000-2001 Actual 2001-2002 Estimated 2002-2003 Projected 326 163 37 452 440 n/a 18,480 227 74 8 305 402 600 14,560 150 215 10 250 300 525 15,000 Building Permit Activity • Single-Family • Multi-Family • Commercial • Pools & Fences • Other Building Counter Activity On-Site Inspection Fiscal Year 2001-2002 Accomplishments ▬▬▬▬▬▬ Projected from figures based on first eight months of fiscal year 2001-2002, the Building Safety Department accomplished the following: • Reviewed 838 building plans and permit applications. • Performed 11,700 commercial and residential building inspections. • Provided technical assistance in the design and construction of the library, museum and community center project. • Overhauled and improved the building permit application process to expedite building plans through the required departmental reviews. • Continued scanning archived site plans into electronic format to provide records service to the community. • Maintained an automated building permit system to better enhance customer service and reduce paper work. Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬ • • • • • • Provide staff educational opportunities to best serve the community with the highest level of expertise in the building safety field. Provide highly trained and qualified team of plan examiners, building inspectors and building permit technicians. Provide the department with the latest electronic information storage and retrieval system. Reduce the massive storage facilities presently utilized by the department. Present a more professional image to our customers. Maintain high workplace safety standards in the field and in the office. Fiscal Year 2002-2003 Budget - 84 - Town of Fountain Hills Summary Expenditures – Building Safety 4/30/2002 Year-to-Date SALARIES & BENEFITS 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request $337,817 $462,700 $406,100 $454,600 CONTRACTUAL SERVICES $80,942 $100,000 $85,000 $25,000 REPAIRS & MAINTENANCE $1,997 $6,000 $2,500 $2,500 $16,863 $40,350 $23,100 $19,600 $0 $0 $0 $0 $437,619 $609,050 $516,700 $501,700 SUPPLIES & SERVICES CAPITAL EXPENDITURES TOTAL EXPENDITURES Authorized Personnel Position-Title 2000-2001 Authorized FTE 2001-2002 Authorized FTE 2002-2003 Authorized FTE Building Safety Chief Building Official Plans Examiner Building Inspector Building Permit Technician Senior Building Inspector Building Safety Clerk 1.0 1.0 2.0 2.0 2.0 1.0 1.0 2.0 1.0 2.0 2.0 1.0 1.0 2.0 1.0 2.0 2.0 0.0 Authorized FTE 9.0 9.0 8.0 Fiscal Year 2002-2003 Budget - 85 - Town of Fountain Hills Salaries and Benefits $454,600 This department is fully staffed and requires no additional personnel. Contractual Services $25,000 The level of commercial activity in Fountain Hills is not sufficient to justify a commercial plans examiner. When commercial building plans are submitted for review, or when the residential plan check or inspection load exceeds the department’s ability to maintain its turn-around goals, outside consulting firms are used. The Town currently has contracts with Wildan Associates, PDS, G.P. Engineering, P.C., Stantec, and Kelly P. Reynolds and Associates. Included in this budget are funds to continue scanning and recording the inactive permit files to CDs. Repairs and Maintenance $2,500 Regular service and maintenance for the five departmental vehicles and repairs to office and field equipment funds is included. Supplies and Services $19,600 Included in this category are publishing code modifications, conferences, required continual training, dues and publications, gas and oil, office supplies, tools, printing, travel, and uniforms. Fiscal Year 2002-2003 Budget - 86 - Town of Fountain Hills BUILDING SAFETY 4/30/2002 Year-to-Date SALARIES & BENEFITS: Wages FICA Unemployment Insurance Employee's Health Insurance Employee's Life Insurance Employee's Dental Insurance Employee's Eye Insurance Worker's Compensation Insurance Employee's Retirement Fund Disability Insurance TOTAL CONTRACT SERVICES Professional Fees TOTAL REPAIRS & MAINTENANCE: Vehicle Maintenance Equipment Maintenance TOTAL SUPPLIES & SERVICES: Advertising Conferences Education/Training Dues & Publications Gas & Oil Office Supplies Tools, Shop Supplies Printing Communications Expense Travel Uniforms Bank Charges TOTAL CAPITAL EXPENDITURES TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 273,888 3,570 579 23,027 312 3,271 595 1,882 29,565 1,128 375,500 5,500 400 28,100 700 4,600 1,100 2,900 41,300 2,600 329,000 4,400 600 27,900 365 3,850 685 2,300 35,700 1,300 352,000 5,100 300 46,800 500 5,300 1,000 3,300 38,700 1,600 $337,817 $462,700 $406,100 $454,600 80,942 100,000 85,000 25,000 $80,942 $100,000 $85,000 $25,000 1,997 0 5,500 500 2,500 0 2,500 0 $1,997 $6,000 $2,500 $2,500 1,672 2,027 300 1,265 3,814 3,181 102 210 3,040 998 250 4 650 3,500 4,000 2,800 7,500 6,000 1,000 3,000 7,500 2,000 2,400 0 1,800 3,500 500 1,500 4,000 3,500 200 1,000 4,500 2,000 500 100 1,000 0 1,000 2,000 4,000 4,000 500 1,000 4,500 500 1,000 100 $16,863 $40,350 $23,100 $19,600 $0 $0 $0 $0 $437,619 $609,050 $516,700 $501,700 Fiscal Year 2002-2003 Budget - 87 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 88 - _______________________ Public Works _______________________ Streets Town of Fountain Hills Public Works Public Works Open Space Mission Statement Engineering Street Maintenance ▬▬▬▬▬▬ The Public Works Department’s mission is to express and enhance the beauty, value, and quality of the environment by operating and maintaining public grounds, dams, medians, natural washes and open space, as well as protecting the health, safety, and well being of the public by assuring properly designed and constructed infrastructure, correct property transfers, quality mapping, and excellent customer service. Department Description ▬▬▬▬▬▬ Public Works is responsible for the operation and maintenance of Town-owned wash parcels, open space, dams, public grounds and median landscaping. The department is responsible for six ADWR jurisdictional dams and numerous smaller dams. The department maintains landscaping at all Town-owned buildings and facilities (except public parks), including Town Hall, Community Center/Library, two fire stations, Community Theatre buildings, and the street yard. Engineering processes, reviews, permits and inspects encroachment permits, including subdivision plans, “off-site” improvement plans and utility cuts. Engineering supports the Building Safety Department by reviewing and inspecting site work plans for building permits and supports the Community Development Department by technical review of area specific plans, rezonings, preliminary plats, special use permits and other land use matters. Engineering is responsible for all right-of-way capital projects including streets, traffic, drainage and landscaping, and provides technical support for park and building projects. It provides project planning, design and drafting (or design contract management and plan review), construction inspection and contract administration, as well as all street related construction maintenance contracts, including their design, layout and inspection. Fiscal Year 2002-2003 Budget - 89 - Town of Fountain Hills Fiscal Year 2001-2002 Accomplishments • • • • • • • • • • • • • • • ▬▬▬▬▬▬ Continued the wash management program in Hesperus Wash, Colony Wash, and the Malta Drain. Placed decomposed granite on Palisades Boulevard (Lost Hills to Fountain Hills Boulevard Golden Eagle Boulevard (Palisades to Sierra Madre), La Montana Boulevard (adjacent to the north parking lot at Town Hall). Installed eight concrete benches along Avenue of the Fountains. Recoated three fountains along Avenue of the Fountains (pebble-tec). Assumed maintenance responsibility for the medians on Palisades Boulevard (Shea-Lost Hills), North Heights Dam, and the water feature at Palisades/Shea. Received favorable inspection reports by ADWR. Annual maintenance is performed to all six Town-owned dams to insure the upkeep of the dams. Reviewed 713 site plans for building permits. * Reviewed 17 subdivision preliminary plats. * Reviewed, permitted, and inspected 47 subdivision and miscellaneous project improvement plan projects. * Reviewed, permitted and inspected 451 utility permit requests. * * During 10 months ended April 30, 2002 Inspected (or liaison for) major public projects including: • Traffic signal (Avenue of the Fountains/Palisades) • Catch basins on Saguaro Boulevard at Fountain Park • Library and Community Center (site work) • Pavement and drainage improvements at the Saguaro Boulevard frontage road at Malta Drain (with Sanitary District) • Bike lane signing and striping (Town wide) Prepared hydrant atlas for the Fire Department. Prepared section maps for all field employees and the public. Updated plat, zoning and building development maps. Provided legal descriptions and boundary maps for the mountain land acquisition. Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬ • • • • • • • Continue the wash management program at urgent and moderate fire hazard areas in coordination with the Fire Department requests. Assist the MMPC with their goals and objectives for the open space areas. Work in conjunction with C.P.E. by checking wash areas for illegal dumping or destruction of these areas. Continue the storm drain atlas maps and traffic signal conduit maps. Continue data conversion to a GIS system. Continue capital project planning, design and construction consistent with the budget. Continue street major maintenance work (see Street Section). Fiscal Year 2002-2003 Budget - 90 - Town of Fountain Hills Performance Standards ▬▬▬▬▬▬ • • • • • • • • • • • • • • Provide information to the public regarding the medians, dams, preservation areas and washes. Provide a high level of median maintenance, recognizing that medians are a very important element of the “first impression” people have of Fountain Hills. Inspect all dams quarterly. Check irrigation operation monthly to ensure proper coverage. Spray herbicides semi-annually for weed control in median areas. Respond promptly to citizen inquiries and concerns. Perform building permit first review plan checks within 10 working days for single family residences and miscellaneous permits and 15 working days for multi-family and commercial permits. Perform subsequent plan reviews in 5 working days. Perform subdivision (encroachment permit) first review plan checks within 20 working days and subsequent plan reviews in 5 working days. Perform utility cut (encroachment permit) plan checks within 10 working days. Identify all plan review concerns in the first submittal. Provide a customer friendly environment for citizen and developer access to services. Provide thorough, timely subdivision (and other development related) technical review comments to the Community Development Department. Provide technical input to the Town Council and advisory commissions as requested. Respond to citizen inquiries within one working day, when feasible. Management Indicators ▬▬▬▬▬▬ 2001-2002 Estimated 2002-2003 Projected Not available 89% 89% 100% 82% 90% 90% 90% 90% 80% 2000-2002 Actual 2001-2002 Estimated 2002-2003 Projected 1,106 acres 1,523 acres 1,528 acres 20.4 acres 22.7 acres 17.0 acres Plan Review Time Goal (lst submittal) Single Family Residence 10 working days Commercial 15 working days Subdivision 20 working days Utility 10 working days Easement abandonments 30 working days (including Council action) Dams and Washes Town-Owned Wash Maintenance Wash Management Program Fiscal Year 2002-2003 Budget - 91 - Town of Fountain Hills Summary Expenditures – Public Works 4/30/2002 Year-to-Date 2001-2002 Budget 2001-2002 2002-2003 Rev. Estimate Dept. Request $497,977 $675,930 $620,485 $716,100 $56,269 $120,000 $65,000 $36,000 $243,526 $5 40,500 $279,125 $355,500 SU PPLIES & SERV ICES $15,364 $43,400 $20,300 $97,600 C A PITAL EX PENDITURES $18,269 $ 22,100 $18,300 $0 $831,405 $1,401,930 $1,003,210 $1,205,200 SA LARIES & BENEFITS CONTRACTUAL SERV ICE R E PAIRS & M AINTENANCE TOTAL EX PENDITURES Authorized Personnel Position-Title 2000-2001 Authorized FTE Public Works Director of Public Works Town Engineer Senior Civil Engineer Civil Engineer Engineering Technician/CAD Operator Civil Engineering Inspector Drafting/CAD Technician Executive Assistant Administrative Assistant Open Space & Landscape Supervisor Open Space & Landscape Specialist Traffic Engineering Analyst Authorized FTE 2001-2002 Authorized FTE 2002-2003 Authorized FTE 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 0 1.00 0.00 13.00 13.00 11.00 Fiscal Year 2002-2003 Budget - 92 - Town of Fountain Hills Salaries and Benefits $716,100 There are currently 11 full-time positions in the Public Works Department. No increase in personnel is anticipated during the fiscal year. Contract Services $36,000 Engineering regularly contracts with design professionals (engineers, land surveyors, mappers, architects and landscape architects) for services. These contracts provide disciplines and special expertise that are not available among the Town’s regular staff; provide technical manpower for major projects; and can provide a reserve of technical manpower during overflow and bottleneck time periods. The anticipated major projects are: • Civil Engineer – Shea Boulevard Bike Lanes (Federal Aid) – construction phase. • Traffic Engineer – Design signal at Fountain Hills Blvd and El Lago, and at Saguaro Boulevard and El Lago Boulevard. Repairs and Maintenance $355,500 The department has six assigned vehicles; two for the full-time field inspectors, one for the open space and landscape specialist, three for field work by the other nine personnel, and survey and technical support equipment. Median Landscape Maintenance This item has substantially increased due to the significant addition of median landscape areas maintained. From 1996 to 2002, median landscape acreage has quintupled. The Town will assume responsibility for medians on Shea Boulevard (east from Palisades Boulevard), on Avenue of the Fountains (south from Palisades Boulevard, and possibly at the Target site during the coming fiscal year. Dam/Wash Maintenance The item includes fire hazard, drainage control, trash and dumping removal in the wash and preservation areas. It also includes maintenance of items required at the six Town-owned jurisdictional dams. Most of this budget amount will be expended for urgent fire hazard removal areas during next fall, winter, and spring. Supplies and Services $97,600 This item includes advertising, education and training, dues and publications, electricity, fuel costs, office supplies, tool and shop supplies, printing, communication expenses, travel expenses and uniforms. This item also includes water for irrigation of medians and other properties. The major water increase is for the newly constructed Community Center, the North Heights Dam (grassed area), and the Shea/Palisades water feature. The major electricity increase is primarily for the recently acquired water feature and fountain at Shea/Palisades. Fiscal Year 2002-2003 Budget - 93 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 94 - Town of Fountain Hills PUBLIC WORKS 4/30/2002 Year-to-Date SALARIES & BENEFITS: Wages FICA Unemployment Insurance Employee's Health Insurance Employee's Life Insurance Employee's Dental Insurance Employee's Eye Insurance Worker's Compensation Insurance Employee's Retirement Fund Disability Insurance 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 399,017 5,584 497 38,173 429 5,201 977 2,594 43,753 1,752 549,600 8,030 550 40,860 990 6,330 1,730 3,640 60,460 3,740 496,500 6,950 500 48,500 525 6,300 1,160 3,400 54,500 2,150 556,700 8,150 550 71,850 660 7,820 1,530 5,090 61,240 2,510 $497,977 $675,930 $620,485 $716,100 0 56,269 2,000 118,000 0 65,000 1,000 35,000 TOTAL $56,269 $120,000 $65,000 $36,000 REPAIRS & MAINTENANCE: Vehicle Repair & Maint. Office Equipment Repairs Median/Landscape Maintenance Dam/Wash Maintenance 3,049 125 164,453 75,899 5,000 500 375,000 160,000 4,000 125 175,000 100,000 5,000 500 200,000 150,000 $243,526 $540,500 $279,125 $355,500 154 35 819 843 7,303 3,627 3,367 253 2,210 2,857 50,877 262 0 902 35 2,300 2,000 3,300 2,000 7,000 6,000 5,500 1,000 3,000 7,500 70,000 200 7,500 3,000 100 250 50 1,000 1,000 10,000 5,000 4,000 400 3,000 3,500 70,000 500 0 1,500 100 500 0 1,000 500 8,000 5,000 4,000 500 2,000 3,500 70,000 0 0 2,500 100 $73,544 $120,400 $100,300 $97,600 18,269 22,100 18,300 0 $18,269 $22,100 $18,300 $0 $889,585 $1,478,930 $1,083,210 $1,205,200 TOTAL CONTRACT SERVICES Contractual Services Engineering Fees TOTAL SUPPLIES & SERVICES: Advertising Conferences Education/Training Dues & Publications Electricity Gas & Oil Office Supplies Tools, Shop Supplies Printing Communications Expense Water/Sewer Travel Vehicle Lease Payments Uniforms Bank Charges TOTAL CAPITAL EXPENDITURES Capital Outlay - Vehicles TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES Fiscal Year 2002-2003 Budget - 95 - Town of Fountain Hills This page intentionally left blank. Fiscal Year 2002-2003 Budget - 96 - Town of Fountain Hills Streets Mission Statement ▬▬▬▬▬▬ The Street Department is dedicated to quality customer service by operating, preserving and maintaining Town-owned roadways and traffic control systems safely and efficiently. Department Description ▬▬▬▬▬▬ The HURF (Highway User Revenue Fund) pays for Street Department personnel and contract work for street repairs, operations, maintenance and improvements. Major Street Department staff tasks include crack sealing, asphalt patching, signing, striping, traffic signals, brush removal and street sweeping. The department provides vehicle maintenance services for the entire town fleet, and traffic barricading for town-approved and sponsored special events. Contracted tasks include construction and renovation of streets, walls, sidewalks, drainage facilities and traffic signals. Contracted major street maintenance items include concrete curb replacement, asphalt reconstruction, asphalt overlays, slurry seal, emulsion seal and house number painting. Performance Standards ▬▬▬▬▬▬ • • • • • • • Gutter sweep all streets quarterly (at a minimum), with full width sweeping annually. Gutter sweep all arterial streets and commercial area collector streets monthly. Respond to citizen inquiries within one working day, whenever possible. Schedule requested street maintenance in a reasonable time frame, consistent with maintaining a high level of productivity. Minimize disruption to the motoring public due to maintenance and construction work. Continue to have a safe working environment as evidenced by low workmen’s compensation rates. Patch asphalt at concrete curb placement areas on an as-needed basis. Minimize vehicle maintenance “down-time”. Management Indicators ▬▬▬▬▬▬ Slurry Seal Applications Striping Applied 2000-2001 Actual 2001-2002 Estimated 2002-2003 Projected 14 miles 12 miles 19 miles 95 miles 15 miles 35 miles Fiscal Year 2002-2003 Budget - 97 - Town of Fountain Hills Fiscal Year 2001-2002 Accomplishments ▬▬▬▬▬▬ Major projects and accomplishments include: • Barricading and street closures for all special events (500 man-hours for 12 special events). • Crack sealing in the west central quadrant of Town (17 miles of streets). • Street patching in miscellaneous areas/40 tons of asphalt. • Gutter sweeping all roadways - 10 times. • Gutter sweeping all arterial roadways - 12 times. • Performing major storm cleanup on an as-needed basis. • Assisted other Town departments (over 500 man-hours). • Graded 40 miles of shoulder. • Installed over 1,100 signs. • Removed 30 tons of brush and debris. • Performed 200 computerized traffic counts. • Applied 95 miles of roadway striping, 6,000 feet of crosswalk and stop bars, and 5,000 reflective pavement markers. • Slurry sealed 19 miles of street. • Painting of approximately 1,000 house numbers on curbs. • Constructed a new storm drain system on Saguaro Boulevard at Fountain Park (Hazard Mitigation Grant). • Installed Town-wide bike lane signing and striping (ADOT Grant). • Vehicle and equipment maintenance: 317 scheduled services and 278 unscheduled repairs. • Implemented new after-hours emergency standby policy. Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬ • • • Continue visibility and reflectivity sign checks. Crack seal in the west central area of town. Complete all construction and major maintenance projects budgeted. Fiscal Year 2002-2003 Budget - 98 - Town of Fountain Hills Summary Expenditures – Streets 4/30/2002 Year-to-Date SALARIES & BENEFITS 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request $509,093 $669,246 $627,150 $638,346 CONTRACTUAL SERVICES $8,750 $28,650 $29,150 $31,300 REPAIRS & MAINTENANCE $885,931 $849,900 $1,021,500 $684,600 SUPPLIES & SERVICES $163,054 $197,500 $189,200 $194,200 CAPITAL EXPENDITURES $130,472 $223,100 $173,300 $141,000 $1,697,300 $1,968,396 $2,040,300 $1,689,446 TOTAL EXPENDITURES Authorized Personnel Position-Title Street Department Superintendent of Streets Supervisor of Street Maintenance Fleet Master Mechanic Fleet Equipment Mechanic Maintenance Equipment Operator Authorized FTE 2000-2001 Authorized FTE 2001-2002 Authorized FTE 2002-2003 Authorized FTE 1.00 1.00 1.00 1.00 9.00 2.00 1.00 1.00 1.00 1.00 9.00 2.00 1.00 0.00 1.00 1.00 9.00 2.00 15.00 15.00 14.00 Fiscal Year 2002-2003 Budget - 99 - Town of Fountain Hills Salaries and Benefits $638,346 The Street Department currently has 14 full-time regular employees including two mechanics and the street superintendent. The department is not anticipating hiring any new employees for this fiscal year. Contract Services $31,300 Accounting (auditor) and town attorney legal fees are annually prorated to the Street Fund. LTAF special programs are budgeted at 10% of the estimated LTAF revenue. These funds are used for non-street “grants”. The Council has traditionally awarded these funds based on the recommendations of a special citizens’ review committee in the spring. Repairs and Maintenance $684,600 Major road improvements in fiscal year 2001-2002 were cut to approximately 30% of previously budged amounts due to other major Town priorities. The previous work levels should be restored to prevent deterioration in pavement quality, traffic congestion, and traffic safety. These funds will be used on a list of contract maintenance and construction projects included in the appendices as listed at the end of this section. $118,000 has been budgeted for the Town’s final payment of the MCDOT Shea Boulevard widening project (Beeline Highway to Cereus Wash; and east of Palisades Boulevard to the west town limit). The major work in that project had been done in fiscal year 2000-2001. The Shea Boulevard bike lanes and median project will add bike lane pavement from Saguaro Boulevard to Palisades Boulevard, in conjunction with developer widening ($200,000). It will also construct a raised landscaped median in two locations between Technology Drive and Fountain Hills Boulevard, filling “gaps” between proposed developer projects. Additionally, funding (Federal Aid) of $440,000 is available for this project. Firerock Country Club is also required to participate in this project’s median (currently estimated at $100,000). Slurry seal ($50,000) will be applied primarily in the west central area of town. Shea Boulevard will be microsurfaced, where not being resurfaced in the MCDOT widening project nor in the Target project ($114,600). $30,000 has been budgeted for a striping contract. Fiscal Year 2002-2003 Budget - 100 - Town of Fountain Hills Supplies and Services $194,200 This item includes advertising, education and training, dues and publications, fuel costs, liability insurance, office supplies and printing, tool and shop supplies, communication expenses, water and sewer, travel expenses and uniforms for the Street Department employees. This item also includes power and lighting for the street yard, office trailer, maintenance building and eight traffic signals. Capital Expenditures $141,000 $15,000 has been budgeted for a parking canopy for employee parking. Debt retirement is budgeted at $126,000. Fiscal Year 2002-2003 Budget - 101 - Town of Fountain Hills This page left intentionally blank. Fiscal Year 2002-2003 Budget - 102 - Town of Fountain Hills STREET DEPARTMENT 4/30/2002 Year-to-Date SALARIES & BENEFITS: Wages FICA Unemployment Insurance Employee's Health Insurance Employee's Life Insurance Employee's Dental Insurance Employee's Eye Insurance Worker's Compensation Insurance Employee's Retirement Fund Disability Insurance TOTAL CONTRACT SERVICES Accounting Fees Legal Fees LTAF Special Programs TOTAL REPAIRS & MAINTENANCE: Vehicle/Equipment Rep/Maint. Equipment Rental Road Repair/Maintenance Building Repairs/Maint. Office Equipment Rep/Maint. Major Road Improvements TOTAL SUPPLIES & SERVICES: Advertising Conferences Education/Training Dues & Publications Electricity Gas & Oil Liability Insurance Office Supplies Tools, Shop Supplies Printing Rent Expense Communication Expense Water/Sewer Travel Uniforms TOTAL CAPITAL EXPENDITURES Capital Equipment - Vehicles Capital Outlay - Equipment Capital Outlay - Communications Capital Outlay - Improvements Debt Retirement TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 392,691 5,511 629 43,320 575 5,618 1,189 15,303 42,750 1,507 518,843 7,600 746 48,690 1,350 7,200 2,040 22,176 57,073 3,528 480,000 6,700 700 56,000 700 6,900 1,450 20,400 52,500 1,800 467,691 6,840 696 73,450 840 7,610 1,780 25,889 51,446 2,105 $509,093 $669,246 $627,150 $638,346 2,750 6,000 0 2,750 6,100 19,800 2,750 6,600 19,800 3,500 8,000 19,800 $8,750 $28,650 $29,150 $31,300 32,930 0 99,746 5,406 0 747,849 57,000 2,000 122,200 7,700 1,000 660,000 35,000 0 110,000 6,500 0 870,000 35,000 0 125,000 9,000 1,000 514,600 $885,931 $849,900 $1,021,500 $684,600 749 0 1,407 2,518 18,635 14,869 91,864 1,631 7,636 41 3,075 9,606 4,035 0 6,988 1,500 500 2,500 9,400 25,000 25,000 98,000 3,000 11,600 300 500 2,000 7,000 200 11,000 800 0 1,600 3,600 22,000 20,000 98,000 5,000 9,000 100 4,000 10,000 5,000 100 10,000 800 0 1,600 3,600 30,000 15,000 110,000 3,000 9,000 100 0 5,000 6,000 100 10,000 $163,054 $197,500 $189,200 $194,200 18,269 10,953 0 0 101,250 23,000 30,000 35,100 0 135,000 18,300 20,000 0 0 135,000 0 15,000 0 0 126,000 $130,472 $223,100 $173,300 $141,000 $2,040,300 $1,689,446 $1,697,300 page intentionally$1,968,396 left blank Fiscal Year 2002-2003 Budget - 103 - Town of Fountain Hills This page left intentionally blank. Fiscal Year 2002-2003 Budget - 104 - _______________________ Parks and Recreation _______________________ Town of Fountain Hills Parks and Recreation Parks and Recreation Recreation Programs Parks Mission Statement ▬▬▬▬▬▬ The mission of the Fountain Hills Parks and Recreation Department is to enhance the quality of life by providing and maintaining safe, available, and accessible parks and recreation services that will meet the intellectual, social cultural, and leisure needs of all residents. Vision Statement ▬▬▬▬▬▬ In April 2000, the Parks and Recreation Commission developed a Vision Statement for the Department. The Vision Statement is contained in the department’s Strategic Plan, which is reviewed annually. The Vision Statement states, “By the year 2007, Fountain Hills Parks and Recreation Department will achieve full agency accreditation, a National Gold Medal, and a 100% excellent rating from our citizens”. Department Description ▬▬▬▬▬▬ The Parks and Recreation Department is responsible for providing safe and accessible recreation services for all age groups. Parks and Recreation services include senior programs, adult and youth sports, pre-school programs, cultural programs, teen services, outdoor programs, special events, special interest classes, adult education classes, and after school programs. Performance Standards ▬▬▬▬▬▬ • • • • Offer seven new programs and eight expanded programs. Increase participation through unique marketing techniques. Increase the department’s volunteer base and continue to explore and use creative methods to recognize volunteers. Provide Little League, PONY League, Soccer Club, Pop Warner, Jr. Miss Softball, and Lacrosse Club with assistance to help ensure the success of their respective organizations. Fiscal Year 2002-2003 Budget - 105 - Town of Fountain Hills Management Indicators ▬▬▬▬▬▬ 2000-2001 Actual Recreation • Special Events • Adult and Youth Sports Activities/ • Number of Courses Offered • Special Interest Programs/ • Number of Courses Offered • Youth and Teen Programs/ Number of Courses Offered • Clubs Co-Sponsored by Parks and Recreation • Volunteer Hours (estimated) 2001-2002 Estimated 2002-2003 Projected 6 10 9 21/160 19/169 18/170 22/105 19/143 17/151 18/58 19/59 20/61 8 3,150 7 3,600 8 3,800 509 113 4 136 118 80 960 334 131 64 270 129 104 1,032 425 150 100 240 150 75 1,140 Administrative Support Youth Sports Organizations – Facility Bookings • • • • • • Little League Baseball PONY League Baseball Jr. Miss Softball Soccer Club Lacrosse Club Pop Warner Football Total Parks and Recreation Revenue ▬▬▬▬▬▬ • • • Recreation Programs Facility Rentals Subtotal Park Ramada Reservations Parks and Recreation Grand Total 2000-2001 Actual 2001-2002 Estimated 2002-2003 Projected $ 165,940 $ 7,154 $ 173,094 $ 2,630 $ 175,724 $ $ $ $ $ $ $ $ $ $ Fiscal Year 2002-2003 Budget - 106 - 173,571 11,050 184,621 3,375 187,996 174,650 11,775 186,425 3,575 190,000 Town of Fountain Hills Fiscal Year 2001-2002 Accomplishments ▬▬▬▬▬▬ • • • • • • • • • Expanded partnership with Senior Activity Services, Inc. of Fountain Hills to provide excursions throughout the state for senior citizens. Expanded partnership with Maricopa County Library District – Fountain Hills Branch to offer special programs to residents. Increased participation in the Mayor’s Youth Council for the second year. The Mayor, Mayor’s Youth Council Officers, and staff attended the National League of Cities Conference in Atlanta, Georgia. Expanded partnership with the Boys and Girls Club of Scottsdale – Fountain Hills Branch by offering programs to youth and teen residents. Received a grant from the Arizona Commission on the Arts in the amount of $1,000 for the Concert in the Parks series. Applied for an Arizona Commission on the Arts Grant to provide additional funding for the Concert in the Parks series. Revised the Parks and Recreation Department’s Strategic Plan. Researched and revised park rules and amended the Town Code to reflect the changes. Hosted a volunteer banquet to recognize Fountain Hills citizens that volunteered with Parks and Recreation over the last year. Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬ • • • • Provide excellent customer service including information referral, quality programs, and easy registration. Provide staff support to all events and activities scheduled at all Town parks. Work closely with the Fountain Hills Unified School District to assist with scheduling and maintenance of facilities utilized by the Parks and Recreation Department. Identify new recreation and leisure education programs to be offered in 2003-2004. Fiscal Year 2002-2003 Budget - 107 - Town of Fountain Hills Summary Expenditures – Parks and Recreation Programs 4/30/2002 Year-to-Date 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request SALARIES & BENEFITS $388,527 $467,790 $480,708 $478,300 CONTRACTUAL SERVICES $195,631 $228,500 $219,000 $217,000 $2,288 $1,000 $2,750 $3,000 $30,214 $49,650 $36,300 $29,550 $0 $0 $0 $0 $616,660 $746,940 $738,758 $727,850 REPAIRS & MAINTENANCE SUPPLIES & SERVICES CAPITAL EXPENDITURES TOTAL EXPENDITURES Authorized Personnel Position – Title Parks & Recreation Director of Parks & Recreation Park Supervisor Recreation Supervisor Recreation Program Coordinator Parks Worker Parks Intern Recreation Intern Parks Operation Supervisor Recreation Assistant Executive Assistant Administrative Assistant Authorized FTE 2000-2001 Authorized FTE 2001-2002 Authorized FTE 2002-2003 Proposed FTE 1.00 1.00 1.00 3.00 2.00 0.50 1.00 3.00 5.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 0.50 1.00 3.00 4.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 0 0 3.00 4.00 1.00 1.00 19.50 17.50 16.00 Fiscal Year 2002-2003 Budget - 108 - Town of Fountain Hills Parks and Recreation Programs ▬▬▬▬▬▬ Salaries and Benefits $478,300 This category includes projected salary and employee related benefits for seven full-time staff and several part-time/seasonal staff. An increase in this category is due to the addition of a new Director of Parks and Recreation, significant increases in health insurance costs, plus the estimated annual merit increases. Contract Services $217,000 No increase was anticipated for recreation programs, which include special interest programs, special events, adult and youth sports activities, and youth and teen programs. Constituent communications will increase by $8,500 to $56,500 in fiscal year 2002-2003, allowing for the increased publication of additional Town newsletters for the growing population of new residents. Repairs and Maintenance $3,000 This refers to expenses relating to the department’s 15-passenger van, as well as maintenance and repair to office equipment. Supplies and Services $29,550 This category includes advertising, conferences, continuing education, dues and publications, gas and oil, office supplies, printing, communications, travel, and uniforms. Fiscal Year 2002-2003 Budget - 109 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 110 - Town of Fountain Hills PARKS & RECREATION 4/30/2002 Year-to-Date SALARIES & BENEFITS: Wages FICA Unemployment Insurance Employee's Health Insurance Employee's Life Insurance Employee's Dental Insurance Employee's Eye Insurance Worker's Compensation Insurance Employee's Retirement Fund Disability Insurance Recruitment Costs 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 313,872 10,159 871 20,647 264 2,418 527 2,306 23,893 887 12,683 389,400 12,100 400 24,300 600 3,400 1,000 3,290 31,400 1,900 0 $389,400 $12,300 $950 $26,825 $350 $3,000 $650 $3,000 $30,350 $1,200 $12,683 384,700 10,300 800 38,100 400 3,900 900 3,700 34,100 1,400 $388,527 $467,790 $480,708 $478,300 1,117 66,444 38,609 47,827 41,634 10,000 76,500 44,000 50,000 48,000 2,000 76,500 44,000 48,500 48,000 5,000 63,000 44,000 48,500 56,500 $195,631 $228,500 $219,000 $217,000 REPAIRS & MAINTENANCE: Vehicle Maintenance & Repair Office Equipment Maintenance $456 $1,832 $1,000 $0 750 2,000 1,000 2,000 TOTAL $2,288 $1,000 $2,750 $3,000 1,885 5,828 1,704 1,790 871 5,900 2,707 2,971 3,095 3,421 42 2,000 6,000 6,000 2,500 2,500 12,000 5,000 7,000 2,500 4,000 150 2,000 6,500 3,000 2,000 1,000 6,500 3,500 3,000 4,700 4,000 100 1,500 1,000 5,500 1,450 2,000 8,000 2,500 4,200 250 3,000 150 $30,214 $49,650 $36,300 $29,550 0 0 0 0 0 0 0 0 TOTAL CONTRACT SERVICES Engineering Fees Special Programs Youth and Teen Programs Sports Activities Constituent Communications TOTAL SUPPLIES & SERVICES: Advertising Conferences Education/Training Dues & Publications Gas & Oil Office Supplies Printing Communications Travel Uniforms Bank Charges TOTAL CAPITAL EXPENDITURES Capital Outlay - Vehicles Capital Outlay - Improvements TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES $0 $0 $0 $0 $616,660 $746,940 $738,758 $727,850 Fiscal Year 2002-2003 Budget - 111 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 112 - Town of Fountain Hills Parks Mission Statement ▬▬▬▬▬▬ The parks staff is dedicated to maintaining over 112 acres of park land throughout the Fountain Hills park system to department standards by professionally maintaining and operating each park’s facilities and amenities enhancing the beauty, value, and quality of the park’s environment; and continuing to provide quality recreation opportunities, safe and clean parks, and superior park beautification. Park Descriptions ▬▬▬▬▬▬ Each of the four parks in the Town’s system is in a different stage of development based on master plans that were developed specific to each park. The Parks and Recreation Commission and Town Council have reviewed and approved these master plans, which included public input during their planning. Desert Vista Neighborhood Park Desert Vista Neighborhood Park is an all turf 11-acre park located between Desert Vista and Tower Drives, south of Tioga Drive. The Town acquired this site on May 21, 1998, from MCO Properties, Inc. The Town, in cooperation with the Fountain Hills Sanitary District, is using the 11-acre site for effluent disposal. However, the Town has fenced 3.5 acres to be used as an offleash recreational facility and uses the remainder of the park for lacrosse and open play. Fountain Park Fountain Park is a 62-acre passive recreation facility and home of the Town’s world famous fountain, which is the heart of the community. The park was built in 1970 and includes 33 acres of turf, a 29-acre million gallon effluent lake, pump house station, dam, 18-hole disc golf course, restroom/control building, children’s playground, two ramadas with picnic tables and grills, and two parking lots. The Town acquired the park on May 1, 1997, from MCO Properties, Inc., and approximately nine months later, the Parks and Recreation Commission developed a new park master plan. The revised plan includes approximately 7,200 linear feet of walkways complete with lighting, five picnic ramadas with tables and barbecue grills, one restroom/control building, two parking lots with over 130 parking spaces, a tot lot and a playground. Additional amenities include a veterans’ memorial and an outdoor performance pad. Several park improvement projects were made during fiscal year 2000-2001 including the replacement of the lake liner, construction and installation of three injection wells, and the completion of Phase I Improvements. Four Peaks Neighborhood Park Four Peaks Neighborhood Park is a 14-acre recreation facility adjacent to Four Peaks Elementary School. The Parks and Recreation Department acquired approximately 9.9 acres of land from the School District in May 2001, bringing the total acreage of the park to 14 acres. The Parks and Recreation Department has maintained this land over the last several years and will continue to maintain the property in the future. The park currently includes a lighted soccer field with seating, a multi-purpose field with lights, one Little League field, one softball field, two lighted Fiscal Year 2002-2003 Budget - 113 - Town of Fountain Hills tennis courts, two lighted basketball courts, two children’s playgrounds, a restroom/control building, one ramada with a grill, and parking for 20 vehicles. Golden Eagle Park Golden Eagle Park is a 25-acre active recreation facility adjacent to Fountain Hills High School. The park includes four multi-purpose lighted ball fields with covered dugouts and seating for 550 spectators, four lighted tennis courts with a shaded waiting area, two lighted basketball courts with bleachers, two lighted sand volleyball courts with a shower tower, a shaded tot lot, a shaded children’s playground with a shaded seat wall, a 2,500 square foot restroom/control building, three parking lots with a total of 223 parking spaces, three picnic ramadas with grills, one pedestrian foot bridge, eight chilled drinking fountains, a horse shoe pit, six open turf areas, a large equipment storage yard, and over one mile of sidewalks and concrete pathways. Performance Standards ▬▬▬▬▬▬ Fountain Hills Park System (Fountain Park, Desert Vista Park, Four Peaks Park and Golden Eagle Park) • Provide safe and clean facilities daily. • Secure restroom/control buildings and park entry gates daily. • Prepare and line all ball fields for scheduled activities. • Maintain athletic facilities at standards acceptable for all scheduled sports activities. • Maintain safe and beautiful green turf year-round. • Maintain an accident free work place. Desert Vista Neighborhood Park • Provide pet waste bags. • Eliminate irrigation leaks and standing water within the off-leash recreational facility. Management Indicators – Parks ▬▬▬▬▬▬ Grounds Maintenance Mowing Frequency Aeration Post Emergency Spraying Pre Emergence Spraying Park Ramada Rental Hours Desert Vista Neighborhood Park Fountain Park Four Peaks Neighborhood Park Golden Eagle Park 2000-2001 Actual 2001-2002 Estimated 2002-2003 Projected 50 weeks 4 x annually 3 x annually 2 x annually 50 weeks 4 x annually 3 x annually 2 x annually 50 weeks 4 x annually 3 x annually 2 x annually 0 75 35 525 0 150 35 550 0 0 29 551 Fiscal Year 2002-2003 Budget - 114 - Town of Fountain Hills Fiscal Year 2001-2002 Accomplishments (Parks) ▬▬▬▬▬▬ Fountain Hills Park System • • • • • • • Initiated monthly vehicle inspection for all department vehicles. Over-seeded all of the parks within the park system. Posted new signage throughout the park system. Installed several new memorial park benches and trees at several parks. Provided support services and field preparation for various Fountain Hills organizations, such as, the Chamber of Commerce, Ministerial Association, Little League, the Soccer club, Pop Warner Football, Lacrosse Club, the Senior Softball program, and the Men’s League. Provided support services and field preparation to High School, Middle School, and Four Peaks Elementary School personnel and associated sports teams. Upgraded turf and field conditions at all parks. Desert Vista Neighborhood Park • • • Constructed new containers for mutt mitts. Installed one ADA approved drinking fountain with two pet drinking bowls attached. Hosted the annual Paws in the Park special event. Fountain Park • • • • • Continued the St. Patrick’s Day annual tradition of dyeing the fountain green. Installed a new computerized control panel for pump operations of the fountain. Collaborated with the Sanitary District to rebuild four aeration pumps for circulation of oxygen into the fountain lake. Successfully repaired the irrigation system after construction projects were finished. Installed new electrical outlets on the west side of the park for concerts and other activities requiring electricity. Four Peaks Neighborhood Park • Acquired approximately 9.9 acres of parkland from the Fountain Hills Unified School District. Golden Eagle Park • • • • • Installed new tennis court windscreens and shade covers over both playgrounds, and purchased 10 new sports fence panels. Resurfaced all three parking lots. Replaced picnic tabletops at the Cottonwood ramada, and painted the Cottonwood and Saguaro ramadas, the new wall adjacent to the basketball courts, rails throughout the park, parking lot stalls and curbs in parking lot B, and drinking fountains. Replaced gate and isolation valves throughout the park. Worked with SunRidge Canyon to repair and maintain the required level of pump pressure to ensure effective pump operation. Fiscal Year 2002-2003 Budget - 115 - Town of Fountain Hills Fiscal Year 2002-2003 Objectives (Parks) ▬▬▬▬▬▬ Fountain Hills Park System • • • • • • • • Maintain current support services and professional assistance to customers, youth and adult organizations, school sports activities, and other community organizations using the facilities and amenities within the Fountain Hills Park system. Provide exceptional weekly maintenance of the parks, and emphasize restroom cleanliness and a litter free environment. Eliminate turf weeds and weeds on dirt slopes and open areas. Level all low and uneven turf areas throughout each park. Post signage for new park rules. Cross-train recreation assistants to assist with park maintenance. Manage financial resources to meet authorized expenditures. Maintain high staff visibility and provide friendly help for park patrons. Desert Vista Neighborhood Park • • Add new surface material at the entrance of the Off-Leash Recreational Facility. Install additional benches and trees. Fountain Park • • • Continue to decrease the migratory bird population at the lake. Major clean up of pump house building and yard for possible public tours. Install concrete slab for veterans memorial. Fiscal Year 2002-2003 Budget - 116 - Town of Fountain Hills Summary Expenditures - Parks 4/30/2002 Year-to-Date SALARIES & BENEFITS 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request $195,766 $238,870 $239,155 $254,740 $0 $133,000 $0 $0 REPAIRS & MAINTENANCE $310,291 $317,600 $341,900 $321,000 SUPPLIES & SERVICES $168,014 $321,800 $213,500 $254,880 CAPITAL EXPENDITURES $105,765 $1,117,500 $105,880 $15,000 TOTAL EXPENDITURES $779,836 $2,128,770 $900,435 $845,620 CONTRACTUAL SERVICES Fiscal Year 2002-2003 Budget - 117 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 118 - Town of Fountain Hills Parks ▬▬▬▬▬▬ Salaries and Benefits $254,740 The parks are maintained by a staff that consists of a park supervisor, three parks operations supervisors, and one parks operations worker. Although the staff members are assigned to a specific park, they share responsibilities for all parks and perform their duties wherever necessary. Desert Vista Neighborhood Park Fountain Park Four Peaks Golden Eagle Park $ 0 $ 55,000 $ 47,430 $152,310 Repairs and Maintenance $321,000 This refers to expenses relating to the daily maintenance of the park, as well as renting power tools and small equipment to perform park maintenance repairs. The major component to this category is the Annual Landscape Contract, which comprises most of the expenditures for this category. The Annual Landscape Contract will be re-bid during fiscal year 2001-2002 and renewed on an annual basis for up to four additional years. Additionally, the annual landscape contract is adjusted annually to include the Consumer Price Index. Desert Vista Neighborhood Park Fountain Park Four Peaks Golden Eagle Park $ 42,500 $142,500 $ 41,000 $ 95,000 Supplies and Services $254,880 Expenses in this category pertain to the daily operations of the park and include costs for electricity, water, sewer, trash pick-up, associated operational signage, and miscellaneous tools and supplies. The major portion of this category consists of the electricity required to operate the fountain pumps. Also included are expenditures associated with continuing education and conferences for park staff to keep current with certifications. Desert Vista Neighborhood Park Fountain Park Four Peaks Golden Eagle Park $ 7,300 $146,800 $ 37,900 $ 62,880 Fiscal Year 2002-2003 Budget - 119 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 120 - Town of Fountain Hills DESERT VISTA PARK 4/30/2002 Year-to-Date 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request CONTRACT SERVICES: Professional Fees Engineering/Design Fees 0 0 0 0 0 0 0 0 TOTAL 0 0 0 0 0 1,230 31,832 0 3,000 57,500 0 2,000 38,000 500 2,000 40,000 $33,062 $60,500 $40,000 $42,500 0 2,936 132 997 3,000 5,000 500 5,000 0 5,000 300 1,500 500 5,000 500 1,300 $4,065 $13,500 $6,800 $7,300 2,223 2,500 2,300 0 $2,223 $2,500 $2,300 $0 $39,350 $76,500 $49,100 $49,800 REPAIRS & MAINTENANCE: Equipment Rental Field Preparation/Maintenance Mowing/Landscape Maintenance TOTAL SUPPLIES & SERVICES: Advertising Electricity Tools/Shop Supplies Water/Sewer TOTAL CAPITAL EXPENDITURES Capital Outlay - Park Improvements TOTAL TOTAL EXPENDITURES Fiscal Year 2002-2003 Budget - 121 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 122 - Town of Fountain Hills FOUNTAIN PARK 4/30/2002 Year-to-Date SALARIES & BENEFITS: Wages FICA Unemployment Insurance Employee's Health Insurance Employee's Life Insurance Employee's Dental Insurance Employee's Eye Insurance Worker's Compensation Insurance Employee's Retirement Fund Disability Insurance 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 33,559 459 46 4,631 44 493 114 720 3,691 127 39,400 590 50 4,210 90 530 180 880 4,340 270 39,400 590 50 6,000 55 650 135 880 4,600 160 39,100 590 50 8,450 60 900 150 1,210 4,310 180 $43,884 $50,540 $52,520 $55,000 CONTRACT SERVICES: Engineering/Design Fees 0 110,000 0 0 TOTAL 0 110,000 0 0 1,648 896 74 5,071 54,273 105,437 8,000 3,000 1,000 3,000 27,500 90,000 2,500 1,000 100 6,000 60,000 110,000 11,000 2,000 500 3,000 36,000 90,000 $167,399 $132,500 $179,600 $142,500 978 125 75 120 74,940 1,624 500 362 0 420 5,727 5 1,040 5,000 100 700 150 150,000 3,000 500 1,000 3,000 1,100 7,000 100 1,000 1,000 150 100 150 100,000 2,000 500 500 1,000 500 7,000 100 1,200 3,000 100 500 100 125,000 2,000 500 1,000 3,000 1,600 8,000 0 2,000 $85,916 $172,650 $114,200 $146,800 23,731 0 23,730 0 15,000 $23,731 $0 $23,730 $15,000 $320,930 $465,690 $370,050 $359,300 TOTAL REPAIRS & MAINTENANCE: Equipment Repair Vehicle Maintenance/Repair Equipment Rental Building Repairs/Maintenance Field and Park Maintenance Mowing/Landscape Maintenance TOTAL SUPPLIES & SERVICES: Advertising Conferences Education/Training Dues & Publications Electricity Gas and Oil Office Supplies Tools, Shop Supplies Printing Communications Expense Water Travel Uniforms TOTAL CAPITAL EXPENDITURES Capital Outlay - Equipment Capital Outlay - Improvements TOTAL TOTAL EXPENDITURES Fiscal Year 2002-2003 Budget - 123 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 124 - Town of Fountain Hills FOUR PEAKS NEIGHBORHOOD PARK 4/30/2002 Year-to-Date SALARIES & BENEFITS: Wages 26,119 FICA 341 Unemployment Insurance 46 Employee's Health Insurance 4,035 Employee's Life Insurance 40 Employee's Dental Insurance 613 Employee's Eye Insurance 103 Worker's Compensation Insurance 682 Employee's Retirement Fund 2,873 Disability Insurance 106 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 38,100 570 50 5,100 90 780 180 980 4,190 260 $30,000 $435 $65 $5,100 $55 $780 $135 $955 $3,400 $125 33,900 500 50 6,950 60 900 150 1,040 3,730 150 $34,958 $50,300 $41,050 $47,430 CONTRACT SERVICES: Engineering/Design Fees 0 23,000 0 0 TOTAL 0 23,000 0 0 320 1,829 5,373 13,043 11,573 2,300 2,800 2,500 16,500 14,000 800 2,000 5,500 16,000 14,000 2,000 2,500 5,000 17,500 14,000 $32,138 $38,100 $38,300 $41,000 95 1,491 75 305 10,790 1,294 89 983 0 483 12,995 0 571 4,500 1,000 300 150 18,000 2,400 100 2,000 3,000 1,100 28,000 400 1,000 300 1,500 100 350 13,000 2,400 100 1,000 0 600 15,000 0 800 3,000 100 300 200 14,000 2,400 100 1,000 0 800 15,000 0 1,000 $29,171 $61,950 $35,150 $37,900 0 55,000 0 55,000 0 55,000 0 0 $55,000 $55,000 $55,000 $0 $151,267 $228,350 $169,500 $126,330 TOTAL REPAIRS & MAINTENANCE: Vehicle Maintenance/Repair Equipment Rental Building Repairs/Maintenance Field Preparation/Maintenance Mowing/Landscape Maintenance TOTAL SUPPLIES & SERVICES: Advertising Conferences Education/Training Dues and Publications Electricity Gas and Oil Office Supplies Tools, Shop Supplies Printing Communication Expense Water/Sewer Travel Uniforms TOTAL CAPITAL EXPENDITURES Capital Outlay - Vehicles Park Improvements TOTAL TOTAL EXPENDITURES Fiscal Year 2002-2003 Budget - 125 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 126 - Town of Fountain Hills GOLDEN EAGLE PARK 4/30/2002 Year-to-Date SALARIES & BENEFITS: Wages FICA Unemployment Insurance Employee's Health Insurance Employee's Life Insurance Employee's Dental Insurance Employee's Eye Insurance Worker's Compensation Insurance Employee's Retirement Fund Disability Insurance TOTAL 2001-2002 Budget 2001-2002 Rev. Estimate $110,900 $1,500 $150 $15,000 $160 $1,570 $355 $3,000 $12,500 $450 2002-2003 Dept. Request 89,757 1,166 139 11,768 132 1,303 298 2,125 9,867 369 107,000 1,590 200 11,760 270 1,480 460 2,770 11,770 730 112,200 1,660 150 19,650 180 1,700 410 3,520 12,340 500 $116,924 $138,030 $145,585 $152,310 0 0 0 0 7,875 628 20,901 26,280 22,008 8,500 2,000 15,000 21,000 40,000 8,500 1,000 22,000 27,500 25,000 9,000 2,000 22,000 30,000 32,000 $77,692 $86,500 $84,000 $95,000 395 630 1,270 495 25,860 2,827 79 1,725 0 1,254 11,848 372 2,107 5,000 2,500 4,000 700 35,000 4,000 1,000 3,000 500 4,500 8,000 1,500 4,000 500 650 1,500 500 30,000 3,000 100 2,000 0 1,300 14,500 400 2,900 1,000 255 2,500 225 30,000 3,000 1,000 3,000 500 2,400 15,000 0 4,000 $48,862 $73,700 $57,350 $62,880 0 24,811 0 60,000 0 24,850 0 0 $24,811 $60,000 $24,850 $0 $268,289 $358,230 $311,785 $310,190 CONTRACT SERVICES: TOTAL REPAIRS & MAINTENANCE: Vehicle Maintenance/Repair Equipment Rental Building Repairs/Maintenance Field Preparation/Maintenance Mowing/Landscape Maintenance TOTAL SUPPLIES & SERVICES: Advertising Conferences Education/Training Dues and Publications Electricity Gas and Oil Office Supplies Tools, Shop Supplies Printing Communication Expense Water/Sewer Travel Uniforms TOTAL CAPITAL EXPENDITURES Park Equipment Park Improvements TOTAL TOTAL EXPENDITURES Fiscal Year 2002-2003 Budget - 127 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 128 - _______________________ Public Safety _______________________ Marshal Department Fire Department Town of Fountain Hills Marshal Department Public Safety Code Enforcement Animal Control Law Enforcement Mission Statement ▬▬▬▬▬▬ The Marshals Department is dedicated to creating a safe and secure environment for our residents through voluntary compliance with statutes and codes, impartial resolution of neighborhood disputes, a commitment to “quality of life” issues, and timely law enforcement services. Department Description ▬▬▬▬▬▬ Law enforcement services are provided to our residents through a unique combination of fulltime officers and volunteer deputy marshals as well as contract services from the County Sheriff. Marshal Department personnel handle “quality of life” issues such as municipal code enforcement, crime prevention, traffic safety, special events, and community services while “life and death” issues such as criminal investigations and traffic enforcement are provided by the County Sheriff under a contract administered by the Town Marshal. Performance Standards ▬▬▬▬▬▬ • • • • • • • • All department members will subscribe to the principles of community based policing. The public will be treated with courtesy and respect by all members of the department The department will not engage in racial profiling Clearance rates for ordinances and zoning code violations will be based on closing a case to the satisfaction of the complainant within 30 days of receipt Acknowledgement of all ordinance and zoning complaints, as well as assignment to an investigating officer, will occur within one working day of receipt. All uniformed personnel in the Marshals Department will have at least a class “C” ACJIS certification and dispatchers will have a class “A” certification for access to criminal history files. All certified personnel in the Marshals Department will meet, or exceed, state training standards (Az-POST) as a means of reducing liability. Notification on dog license renewals will be given to all animal owners at least 30 days before expiration. Fiscal Year 2002-2003 Budget - 129 - Town of Fountain Hills • • • Selection of all civilian personnel will be based on a seven part process involving a comprehensive application package, qualifications appraisal, proficiency testing, a background, polygraph, medical and psychological test. Selection of all uniformed officers and volunteers will be based on an eight-part process involving a comprehensive application package, a written test, a qualifications appraisal board, a physical agility test, a background investigation, a polygraph, a medical which includes drug screening, and a psychological exam. In order to encourage community volunteers, the department will continue to provide all equipment, supplies, and training at no expense to the individual volunteer. Management Indicators ▬▬▬▬▬▬ 2000-2001 Actual 2001-2002 Estimated 2002-2003 Projected 13 1.68 217 1,486 84.3% 12 1.65 207 1,603 86.7% 12 1.58 206 1,608 86.8% Crimes Against Persons Property Crime per 1,000 Residents Motor Vehicle Accidents Code Violations Handled Code Enforcement Clearance Rate Fiscal Year 2002-2002 Accomplishments ▬▬▬▬▬▬ In the first nine months of the fiscal year, the Marshals Department accomplished the following: • • • • • • • • • Received $134,392 in state and federal grants for crime prevention, school resources, traffic safety, equipment, and youth programs in our community. Handled 1,204 ordinance and zoning complaints closing approximately 85% to the resident’s satisfaction within 30 days of receipt. This represented an 11% increase over last fiscal year. Responded to 429 law enforcement service calls including violations of state statutes and liquor laws as well as warrant related arrests, alarm calls, and criminal investigations. Issued 799 citations for traffic safety violations and apprehended 22 motorists operating their vehicles under the influence of alcohol. Handled 124 incidents at the high school and middle school ranging from drugs, weapons and substance abuse to assaults, disorderly conduct, and truancy violations. Dispatchers handled 18,794 telephone calls on a 24-hour a day basis as well as 5,051 weekend, holiday and nighttime radio transmissions and 5,703 citizen service requests at the front window. Recruited, selected and trained two new uniformed officers for the volunteer reserve program, one as a fully certified reserve officer and one as a non-certified Community Service Officer. Logged 1,430 hours of volunteer time saving the community $21,575 in law enforcement salary costs. Issued 2,013 dog licenses, representing more than $17,998 in revenue for the Town of Fountain Hills. Collected over $97,868 in delinquent fines for the Magistrate Court as well as clearing 248 outstanding cases and apprehending 67 convicted persons on outstanding warrants. Fiscal Year 2002-2003 Budget - 130 - Town of Fountain Hills • • • • Provided traffic, security, and parking services at special events authorized by the Town Council including the Great Fair, Concerts in the Park, Egg Scramble, Easter Services, Mountain-to-Fountain Race, Fall Festival, Thanksgiving Parade, Turkey Trot Race, and the Holiday Lighting of the Avenue. Sponsored and presented a wide variety of youth service activities including Special Olympics, the KidCare-id Program, “Stranger-Danger” presentations, Teen Court, “Twilight Tuesday and “Wednesday in the Park” teen programs in conjunction with the Parks Department as well as Bicycle Safety Rodeos, child restraint inspections and sponsorship of the Fountain Hills Law Enforcement Explorer Post. Promoted crime prevention through a wide variety of community programs including antigraffiti efforts, public service articles on crime resistance techniques, vacation watches, business security evaluations, block watches, bicycle patrols, elderly welfare checks, park security programs, wash watches, residential risk analysis, and public property protection efforts. Received “exemplary ratings” on each of the quarterly peace officers standards audits and the annual ACJIS (criminal history information system) compliance audit. Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬ • • • • • • • • Achieve a clearance rate on ordinance and zoning violations of at least 85% based on the criteria of handling resolving complaints to the resident’s satisfaction within 30 days of receipt. Eliminate any increase in property crime, despite a growing population, through an aggressive crime prevention and public information effort. Enhance the concept of community based policing by supporting the Law Enforcement Advisory Panel (LEAP) for adults and the Law Enforcement Explorer Post for juveniles. That support will include dedication of resources to assist both groups with training, information, and public exposure. Increase dog licenses by at least 5% through an aggressive program of public information and enforcement. This objective is particularly important because licensing ensures that dogs have been vaccinated for rabies and other diseases. Unlicensed dogs represent a threat to the health and welfare of the community. Continue to save the community law enforcement salary expenses by recruiting, selecting, and training at least two qualified volunteers for the Marshals Reserve Program placing an emphasis on an 8-step process that includes a comprehensive application package, a standardized written test, qualification appraisal boards, comprehensive background investigations, polygraphs, physical agility testing, medical examinations, drug screenings, and psychological tests. Reduce Town liability from law enforcement operations through an aggressive in-service training program for Marshals Department personnel. Provide Fountain Hills with a minimum staffing level of 1.5 officers per 1,000 residents using grant funding and the combined resources of the Marshals program and contract services by the Sheriff. Promote safety and security on the high school and middle school campus through the school resource program. Achieve at least a 5% annual decrease in the number of incidents on both campus locations. Fiscal Year 2002-2003 Budget - 131 - Town of Fountain Hills • • • • • Develop and implement an organized traffic safety strategy for the community to stop the increased traffic accident rate. The program will emphasize a combination of engineering, education and enforcement for this purpose. Maintain at least “class C” ACJIS criminal history access certification for all enforcement personnel and “class A” certification for all dispatch personnel, both full time and volunteer, so they may access case information directly into the department data base as part of the computerized report writing program. Consolidate all operational reporting to a computerized record management system that meets state and federal guidelines. Engage in an aggressive training program for all personnel to ensure their ability to utilize the technology system. Sponsor, participate, or present youth oriented community service programs during the upcoming fiscal year including, but not limited to, KidCare-id, bike safety inspections and registration, child restraint inspections, distribution of bicycle helmets, “Stranger-Danger” presentations, and support of Special Olympics. Promote public visibility, accessibility, and community relations through clearly marked cars and high profile uniformed personnel. Fiscal Year 2002-2003 Budget - 132 - Town of Fountain Hills Summary Expenditures – Marshal Department 4/30/2002 Year-to-Date 2001-2002 Budget 2001-2002 2002-2003 Rev. Estimate Dept. Request $733,320 $945,700 $910,300 $983,100 $1,255,706 $1,570,250 $1,570,250 $1,509,700 REPAIRS & MAINTENANCE $21,836 $27,140 $25,000 $29,500 SUPPLIES & SERVICES $67,159 $92,400 $77,400 $82,080 CAPITAL EXPENDITURES $29,330 $40,900 $29,500 $54,000 TOTAL EXPENDITURES $2,107,351 $2,676,390 $2,612,450 $2,658,380 SALARIES & BENEFITS CONTRACT SERVICES Authorized Personnel Position-Title 2000-2001 Authorized FTE 2001-2002 Authorized FTE 2002-2003 Authorized FTE Marshal Department Town Marshal Sergeant Deputy Marshal Dispatcher Administrative Assistant 1.00 4.00 14.00 6.00 0 1.00 4.00 14.00 7.00 0 1.00 3.00 8.00 7.00 1.00 Authorized FTE 25.00 26.00 20.00 Fiscal Year 2002-2003 Budget - 133 - Town of Fountain Hills Salaries and Benefits $983,100 This category includes projected salary and employee related expenses for a staff of 11 full-time officers, 7 dispatchers, the department head, and an administrative assistant position (full-time) that was approved by the Town Council during the budget hearings. The increase in the department’s personnel services budget is based on four factors: filling positions which were vacant during a portion of the previous fiscal year; changes in the proportion of municipal funding as grants mature; expiration of federal grants which reverted to Town funding; and, a change in the cost of employee health benefits. Contract Services $1,509,700 One of the primary objectives of the department is to provide for public safety. The department uses a national standard of 1.5 officers per 1,000 residents based on the concept that population drives the demand for law enforcement services. Fountain Hills currently fields 30 officers including 16 under a contract with the County Sheriff. No increase was sought in the level of patrol services. The budget is based on 3.0 service “beats” based on the county’s formula for calculating service costs. Repairs and Maintenance $29,500 This refers to expenses relating to the department’s motor vehicle fleet as well as maintenance and repairs to a wide variety of office equipment, radio and dispatch consoles, monitoring systems, and automated recording devices which are subject to service contracts. Supplies and Services $82,080 Expenses in this category pertain to daily operations of the department and range from fuel costs to office supplies, uniforms, printing expenses, training, and publications. The most significant change involves communications related expenses. This is a vital area pertaining to department operations, contractual obligations, and officer safety objectives. Communication expenses fall into three categories: telecommunications, leased services, and radio communications. Telecommunications With operation of the 24-hour dispatching, service requests occur at times when officers are not on duty. All on-call personnel are issued pagers for rapid response and call outs. The department also relies heavily on cellular telephones for direct communications between headquarters and supervisory personnel in the field. Cellular communication is used to transmit detailed information and to verify warrants which may not be appropriate for general broadcast. This budget also includes radio repairs, radio re-programming costs, calibration services, and a $24,000 county contract for the radio repeater. Radio communications are absolutely necessary in meeting objectives relating to public safety, officer safety, special events and public accessibility. By policy, every uniformed officer is assigned a portable radio, MCSO officers on contract are supplied with a radio for direct communications with department dispatchers, and every vehicle is equipped with a mobile radio. Fiscal Year 2002-2003 Budget - 134 - Town of Fountain Hills Capital Outlay $54,000 The department depends upon radio communications to deliver services in the field. In 2000, the Town was notified that the county would be converting the Thompson Peak repeater from the 806MHz frequency to an 867MHz smart zone system that will not support the radios currently used by Fountain Hills. Through negotiations and reprogramming, it will be possible for the department to continue using the Thompson Peak repeater for a reasonable time as long as a concerted effort was made to convert to the new technology. The department proposed a program, approved by the Council in fiscal year 2001-2002, to convert its hand-held, console, and mobile radios over in phases to reduce the fiscal impact. The first phase of the conversion, completed in fiscal year 2001-2002, converted the dispatch consoles and mobile radios in supervisor vehicles. The second phase, which is part of the fiscal year 2002-2003 budget, would convert all portable radios to the new system. The third phase, scheduled for fiscal year 2003-2004, would result in mobile units in all vehicles. The total cost of a portable unit is $4,467 and the department is seeking units for all 7 full-time officers, 3 reserves, and 2 command units for the emergency response plan. Fiscal Year 2002-2003 Budget - 135 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 136 - Town of Fountain Hills MARSHAL DEPARTMENT 4/30/2002 Year-to-Date SALARIES & BENEFITS: Wages FICA Unemployment Insurance Employee's Health Insurance Employee's Life Insurance Employee's Dental Insurance Employee's Eye Insurance Worker's Compensation Insurance Employee's Retirement Fund Recruitment Costs Disability Insurance 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request 580,032 8,104 848 60,626 752 8,020 1,604 11,069 58,968 972 2,325 751,300 11,000 1,200 68,400 1,500 10,200 2,900 14,700 76,400 3,000 5,100 715,000 10,000 850 76,500 1,000 9,600 1,850 10,000 72,500 10,000 3,000 740,500 10,900 1,100 123,800 1,200 13,200 2,700 16,200 67,200 3,000 3,300 TOTAL $733,320 $945,700 $910,300 $983,100 CONTRACT SERVICES Sheriff's Contract 1,255,706 1,570,250 1,570,250 1,509,700 $1,255,706 $1,570,250 $1,570,250 $1,509,700 15,276 6,560 20,000 7,140 18,000 7,000 22,000 7,500 $21,836 $27,140 $25,000 $29,500 6,098 2,750 5,107 2,087 13,735 11,595 5,370 7,849 2,479 7,344 2,663 82 6,500 2,450 5,100 2,400 30,000 13,500 5,200 4,100 4,700 14,100 4,250 100 6,200 3,000 5,500 2,400 16,000 13,500 5,200 9,000 3,000 10,000 3,500 100 6,500 1,150 6,500 2,100 16,000 14,000 5,500 15,000 2,000 9,000 4,250 80 $67,159 $92,400 $77,400 $82,080 0 0 29,330 0 8,900 32,000 0 29,500 0 0 54,000 $29,330 $40,900 $29,500 $54,000 $2,107,351 $2,676,390 $2,612,450 $2,658,380 TOTAL REPAIRS & MAINTENANCE: Vehicle Repairs & Maintenance Office Equipment Repairs/Maintenance TOTAL SUPPLIES & SERVICES: Advertising/Signage Conferences Education/Training Dues & Publications Gas & Oil Office Supplies Printing Communication Expense Travel Uniforms Weapons/Ammunition Bank Charges TOTAL CAPITAL EXPENDITURES Capital Outlay-Vehicles Office Furniture & Equipment Capital Outlay-Commun. TOTAL CAPITAL EXPENDITURES TOTAL EXPENDITURES Fiscal Year 2002-2003 Budget - 137 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 138 - Town of Fountain Hills Fire Department Fire Department Emergency Medical Fire Protection Mission Statement ▬▬▬▬▬▬ To preserve life and property through fire prevention, education, suppression and emergency medical services while maintaining the highest level of training, professionalism and dedication to customer service Department Description ▬▬▬▬▬▬ Fire fighting and emergency medical services are provided to the residents through a unique combination of municipally owned equipment and facilities operated by contract personnel from the Rural/Metro Corporation. The Fire Department is responsible for prevention and suppression of structural and wild land fires within the town limits. The fire department also provides inspections, emergency medical services, emergency transport, hazardous material handling, and takes the lead role in emergency response to natural disasters. In conjunction with its primary role, the Fire Department provides a wide range of auxiliary community services such as public education, snake removal, a fire support program, and a youth-oriented explorer post. Performance Standards ▬▬▬▬▬▬ • • • Response time of five minutes or less to the scene of fire and medical calls at least 90% of the time. Provide a minimum of 240 hours of training to each individual assigned to Fountain Hills per year. Inspect and test all fire hydrants in Fountain Hills on an annual basis. Fiscal Year 2002-2003 Budget - 139 - Town of Fountain Hills Management Indicators ▬▬▬▬▬▬ Emergency response time EMS response time Percentage of EMS calls Emergency calls Non-emergency service calls Construction inspections/safety surveys 2000-2001 Actual 2001-2002 Estimated 3min 54min 3min 43min 76% 1,585 1,372 2,395 3min 39sec 3min 40sec 81% 1,359 1,071 2,100 2002-2003 Projected 4min 4min 85% 1,475 1,300 1,900 Fiscal Year 2001-2002 Accomplishments ▬▬▬▬▬▬ • • • • • • • • • • Placed new ladder/pumper apparatus in service. Added a new licensed ambulance to the Fountain Hills fire fleet. With assistance from the Administration facility staff, installed a fueling station to replace commercial fuel with bulk purchase. Acquired capability to service self contained breathing apparatus. Reduced emergency response time community wide. Reduced emergency medical service response time community wide. Added arson investigator capability. Expanded hazardous material capability. Expanded public education through a characterization program and CPR program. Implemented new fire management software program. Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬ • • • • • • Maintain or improve upon a 4-minute response time for all emergency calls Convert all Fire Service and EMS records from 2000 forward to the new fire management software system. Implement a policy and procedures manual for Fountain Hills fire and EMS services. Develop and implement a Senior Citizen safety Program including syllabus and lesson plans. Design and construct a “docking station” for the E.D.I.T.H. House to be located at the Palisades Fire Station to serve as a public information tool financed by private funds. Identify and select a fire captain as a candidate for the executive fire officer program at the National Fire Academy in Washington D.C. Fiscal Year 2002-2003 Budget - 140 - Town of Fountain Hills Contract Services $2,275,700 This represents the amount of the Town’s fire protection and emergency medical services contract with Rural/Metro Corporation. Repairs and Maintenance $38,570 This refers to expenses relating to the department’s fleet of fire equipment for field operations as well as maintenance and repair of office equipment for administrative activities. Fleet expenses include tires, brakes, batteries, and vehicle parts essential to keeping equipment in operating order. Office equipment includes service contracts on existing copiers, printers, and computer equipment. Supplies and Services $42,000 Expenses in this category pertain to daily operations of the department and range from fuel costs to fire fighting tools, office supplies, specialized training, printing, and publications. Items in this category are outside of the parameters of the Rural/Metro contract and represent expenses specifically for Fountain Hills. Capital Outlay $5,000 The capital expenditure represents the Town’s portion of matching funds for a federal grant to purchase portable radios. If the grant is awarded, the Town will contribute $4,500 towards the cost of purchasing eight new radios that would be compatible with the Fountain Hills local law enforcement agencies. Fiscal Year 2002-2003 Budget - 141 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 142 - Town of Fountain Hills FIRE DEPARTMENT 4/30/2002 Year-to-Date SALARIES & BENEFITS: TOTAL 2001-2002 Budget 2001-2002 Rev. Estimate 2002-2003 Dept. Request $0 $0 $0 $0 0 0 0 2,275,700 $0 $0 $0 $2,275,700 0 0 0 0 0 0 37,000 1,570 $0 $0 $0 $38,570 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20,000 20,000 2,000 0 $0 $0 $0 $42,000 0 0 0 0 0 0 0 0 0 5,000 0 TOTAL CAPITAL EXPENDITURES $0 $0 $0 $5,000 TOTAL EXPENDITURES $0 $0 $0 $2,361,270 CONTRACT SERVICES Rural Metro Contract TOTAL REPAIRS & MAINTENANCE: Vehicle Repairs & Maintenance Office Equipment Repairs/Maintenance TOTAL SUPPLIES & SERVICES: Dues & Publications Gas & Oil Office Supplies Printing Travel TOTAL CAPITAL EXPENDITURES Capital Outlay-Vehicles Office Furniture & Equipment Capital Outlay-Commun. Fiscal Year 2002-2003 Budget - 143 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 144 - _______________________ Grants _______________________ Town of Fountain Hills Grants Marshal Department ▬▬▬▬▬▬ United States Department of Justice - Office of Community Oriented Policing $28,900 The Town of Fountain Hills has participated in the US Department of Justice for Community Oriented Policing (COPS) program since March 1995. When the federal grant is awarded to municipalities, the OJP agrees to subsidize the costs for newly hired COPS officer(s) for a period of three years. At the end of three years the officers are retained and fully funded by the Town. The COPS grant program included in this grant (COPS V) expires April 30, 2003 and currently covers one officer. The General Fund portion is included in the Town Marshal Department budget. Parks and Recreation Department ▬▬▬▬▬▬ Arizona State Parks, Land and Water Conservation Fund (LWCF) Fountain Park, Phase II $0 In 2001, the Town received notification of a grant award from the Land and Water Conservation Fund as a result of the Arizona State Parks Heritage Grant application submitted February 29, 2000. The application proposed applying grant funds to complete Fountain park Phase II Improvements, which includes new playground equipment, one lighted parking lot, an educational arboretum, one multi-path walkway around the fountain, one picnic Ramada with tables, a performance pad, park signage, and a veteran's memorial. The grant will reimburse the Town $237,307 for the improvements and requires matching funds from the Town. The proposed cost of the Phase II improvements is $1,237,707, which includes $1,000,000 of General Fund transfers. However, due to budget constraints, this project has been placed on hold until such time that funds become available. The Grant Participation Agreement was signed and accepted on December 21, 2001 along with a required 10% surcharge ($23,730.70). Arizona Commission on the Arts $4,000 Parks and Recreation staff has submitted a request to the Arizona Commission on the Arts for project support funding as part of the Commission's annual grant cycle. These grant funds will help support spring concerts in the park. The annual "Concert in the Park" series will be held every Sunday during the month of March as a means to bring culturally diverse entertainment to Fountain Hills’ residents. Notification of the grant awards will be made public after July 1, 2002. Fiscal Year 2002-2003 Budget - 145 - Town of Fountain Hills Fire Department ▬▬▬▬▬▬ Federal Emergency Management Agency (FEMA) $83,000 The Town of Fountain Hills has been awarded a federal grant in the amount of $83,000 to purchase self-contained breathing apparatus (SCBA’s) and specialized turnout gear for wild land firefighting. The SCBA’s will provide the firefighters additional protection with filtered, compressed air when they are involved in a situation with heavy smoke, toxic chemicals, etc. The protective wild land firefighting gear is used while fighting brush and wild fires. The additional equipment will bring the town up to NFPA (National Firefighter Protection Association) standards. There is a possibility that the Fire Department could receive an additional $44,700 to purchase eight new portable radios that would be compatible with the Town Marshal and Maricopa County Sheriff’s Office. If awarded, the $44,700 would be taken out of the $500,000 miscellaneous grant requests. Administration Department ▬▬▬▬▬▬ Regional Public Transportation Authority (RPTA) $75,000 Fountain Hills, as part of the comprehensive Red Cross STS (Special Transportation Services) Program, provides transportation services to low income, elderly, and disabled citizens. The STS provides “shuttle service” in Fountain Hills to citizens that connect to the Valley Metro Transit System at the Mayo Clinic bus stop. Funding for this program previously came out of the Administration Department of the General Fund. This budget proposes to utilize the RPTA grant funds to pay for the Red Cross shuttle. These funds will also be used to subsidize the Town’s “Transfare” program that will provide subsidized taxi transportation to senior citizens. Miscellaneous Grants ▬▬▬▬▬▬ Fiscal Year 2002-2003 $750,000 The Town budgeted an allocation of $750,000 for miscellaneous grants that may be awarded during this fiscal year. Fiscal Year 2002-2003 Budget - 146 - _______________________ Debt Service _______________________ Town of Fountain Hills Debt Service The Debt Service Fund provides for the payment of interest, principal and related costs on General Obligation (GO) Bonds, Highway User Revenue Fund bonds and Municipal Property Corporation (MPC) Revenue bonds. There are three General Obligation bond issues that have been voterapproved. The first GO bond issue was used to pave the roads that were unfinished at the time of incorporation. Two other GO bond issues were used for land preservation and the latest was used to construct the Fountain Hills Library/Museum. Total General Obligation bond principal and interest payments are $1,390,000 and will be paid through a levy on Town property. Page 151 of the Schedules/Summaries section itemizes the outstanding debt as of June 30, 2002. The HURF Bond principal and interest payment is $126,000 for fiscal year 2002-2003 and will be paid from HURF revenues received during the year. The Cottonwoods Improvement District and Eagle Mountain CFD debt payments are levied on the property owners within those districts. These obligations are paid by the Fountain Hills property owners using secondary property taxes, less any credits, carry-forward and/or interest earnings. The Municipal Property Corporation debt service is included as expenditures in the Excise Sales Tax Fund and the Development Fee Fund. Below is the schedule of debt service payments required for fiscal year 2002-2003. ISSUE PRINCIPAL INTEREST TOTAL Street Paving - GO Lakeside - GO Mountain Preserve - GO Library/Museum - GO $235,000 $75,000 $225,000 $200,000 $119,000 $62,500 $288,500 $185,000 $354,000 $137,500 $513,500 $385,000 Street Paving - HURF Revenue Cottonwoods ID Civic Center/MPC Land Preservation MPC Eagle Mountain CFD $90,000 $3,200 $150,000 $275,000 $140,000 $36,000 $1,200 $230,000 $330,000 $313,350 $126,000 $4,400 $380,000 $605,000 $453,350 The annual property tax levy is based on the total amount required for the payment (with adjustments for carry-forward, delinquencies, etc.) divided by the total assessed valuation for the Town of Fountain Hills. The Town’s secondary assessed property valuation is $270,602,866 for the upcoming year and the estimated levy is $0.4458 per $100 of assessed value. Fiscal Year 2002-2003 Budget - 147 - Town of Fountain Hills This page intentionally left blank Fiscal Year 2002-2003 Budget - 148 - Town of Fountain Hills Schedule of Fountain Hills Assessed Valuation 1995 – 2002 ▬▬▬▬▬▬ Tax Year Primary (Limited) Valuation 1995 $ 94,188,635 1996 $100,649,833 6.9% $103,944,051 3.8% 1997 $112,285,569 11.6% $116,333,406 11.9% 1998 $133,721,181 19.1% $146,943,730 26.3% 1999 $160,963,931 20.4% $174,760,640 18.9% 2000 $190,102,361 18.1% $212,415,476 21.5% 2001 $220,229,137 15.8% $238,714,537 12.4% 2002 $247,151,729 12.2% $270,602,866 13.4% % Change Secondary Valuation % Change $100,161,566 Fiscal Year 2002-2003 Budget - 149 - Town of Fountain Hills TOWN OF FOUNTAIN HILLS Summary of Tax Levy and Tax Rate Information Fiscal Year 2002 - 2003 2001-2002 FISCAL YEAR 2002-2003 FISCAL YEAR 1. Maximum allowable primary property tax levy (A.R.S. 42-301.A) $0 $0 2. Amount received from primary property taxation in the 2000-2001 fiscal year in excess of the sum of that year's maximum allowable primary property tax levy (A.R.S. 42-17102(A)(18). $0 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts $0 $1,379,000 $1,379,000 $0 $1,206,350 $1,206,350 4. Property taxes collected* A. Primary property taxes (1) 2001-2002 levy (2) Prior years' levies (3) Total primary property taxes $0 $0 $0 B. Secondary property taxes (1) 2001-2002 levy (2) Prior year's levies (3) Total secondary property taxes C. Total property taxes collected $1,516,700 $0 $1,516,700 $1,516,700 5. Property tax rates A. Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate $0 $0.5600 $0.5600 B. Special assessment district rates Secondary property tax rates - As of the date the proposed budget was prepared, the town was operating two (2) special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the Town of Fountain Hills Accounting Department. *Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax collections for the remainder of the fiscal year Fiscal Year 2002-2003 Budget - 150 - $0 $0.4458 $0.4458 Town of Fountain Hills Schedule of Outstanding Debt (as of June 30, 2002) ▬▬▬▬▬▬ Bond Type GO GO GO GO GO Purpose of Issue Date of Bond Issue Street Paving 5/1/1991 Refunding 11/1/1995 Library/Museum 6/1/2000 Land Acq-Lake 8/1/1999 Mtn. Preserve Interest Date of Rate Maturity Original Principal Amount Principal Amount Retired Outstanding Principal 7 5.3 5.5 5.1 7/1/2010 7/1/2010 7/1/2014 7/1/2014 $3,530,000 $2,455,000 $3,700,000 $1,400,000 $6,000,000 $1,075,000 $0 $150,000 $125,000 $0 $0 $2,455,000 $3,550,000 $1,275,000 $6,000,000 Rev Rev Rev Rev Street Paving Refunding Comm. Center Mtn. Preserve 5/1/1991 8/1/1998 7/1/2000 7.5 4.63 5.4 7/1/2010 7/1/2010 7/1/2020 $1,200,000 $1,075,000 $4,680,000 $7,700,000 $200,000 $170,000 $150,000 $0 $0 $905,000 $4,530,000 $7,700,000 SA SA SA Eagle Mtn-A Eagle Mtn-B Improvmnts 6/1/1996 6/1/1996 6/16/1999 6.5 7.25 5.25 7/1/2021 7/1/2021 7/1/2009 $4,435,000 $470,000 $32,276 $0 $0 $6,456 $4,435,000 $470,000 $25,820 GO - General Obligation Rev - Reveue Bonds SA - Special Assessment Fiscal Year 2002-2003 Budget - 151 - Town of Fountain Hills Computation of Legal Debt Margin - Fiscal Year 2002-2003 ▬▬▬▬▬▬ The Arizona Constitution provides that the general obligation bonded indebtedness for a municipality for general municipal purposes may not exceed six percent (6%) of the secondary assessed valuation of the taxable property in that city or town. In addition to the six percent limitation for general municipal purpose bonds, municipalities may issue general obligation bonds up to an additional twenty percent (20%) of the secondary assessed valuation for supplying water, artificial light, or sewers, and for the acquisition and development of land for open space preserves, parks, playgrounds and recreational facilities. Water, Light, Sewer, Open Space and Park Bonds General Municipal Purpose Bonds Net Assessed Value $270,602,866 $270,602,866 6% Limitation $16,236,172 20% Limitation Less Bonds Outstanding ($6,005,000) ($7,275,000) Unused Borrowing Capacity $10,231,172 $46,845,573 Fiscal Year 2002-2003 Budget - 152 - $54,120,573 Town of Fountain Hills TOWN OF FOUNTAIN HILLS 2002-03 GENERAL FUND EXPENDITURE SUMMARY Department Community Center Mayor and Town Council Magistrate Court Salaries & Benefits Contract Services Repairs & Maintenance Supplies & Services Capital Outlay Total % $329,804 $85,000 $10,500 $115,400 $120,000 $660,704 4.7% $39,460 $0 $0 $22,700 $0 $62,160 0.4% $304,920 $7,000 $1,200 $14,350 $0 $327,470 2.3% $1,080,700 $842,500 $119,000 $961,200 $0 $3,003,400 21.4% $0 $33,000 $53,255 $98,300 $0 $184,555 1.3% Building Safety $454,600 $25,000 $2,500 $19,600 $0 $501,700 3.6% Engineering $716,100 $36,000 $355,500 $97,600 $0 $1,205,200 8.6% $0 $0 $0 $0 $0 $0 0.0% Administration Information Technology Public Works Community Development $376,010 $5,000 $500 $28,000 $0 $409,510 2.9% Parks & Recreation $733,040 $217,000 $324,000 $284,430 $0 $1,558,470 11.1% Marshal Department $983,100 $1,509,700 $29,500 $82,080 $54,000 $2,658,380 18.9% $0 $2,275,700 $38,570 $42,000 $5,000 $2,361,270 $5,017,734 $5,035,900 $934,525 $1,765,660 $179,000 $12,932,819 75.2% $1,075,000 $50,000 7.6% 0.4% $14,057,819 83.2% Fire Department Department Totals Transfers Out Reserves GENERAL FUND TOTALS $5,017,734 $5,035,900 $934,525 $1,765,660 Fiscal Year 2002-2003 Budget - 153 - $179,000 Town of Fountain Hills Schedule of Authorized Positions ▬▬▬▬▬▬ Position – Title 2000-2001 Authorized FTE 2001-2002 Authorized FTE 2002-2003 Proposed FTE Court Magistrate Judge Court Administrator Court Collection Specialist Court Services Specialist 1.00 1.00 1.00 2.50 1.00 1.00 1.00 3.00 1.00 1.00 1.00 3.00 Authorized FTE 5.50 6.00 6.00 Administration Town Manager Undesignated Position Director of Administration/Town Clerk Supervisor/Accounting Information Technology Administrator Information Technology Intern Accountant Accounting/H.R.Clerk Administrative Intern Assistant to Town Manager/Mayor/Council Executive Assistant Human Resources Administrator Information Technology Support Specialist Administrative Assistant Facilities Operations Supervisor Maintenance/Custodial Worker Custodian Clerk Typist/Receptionist 1.00 0 1.00 1.00 1.00 0.50 1.00 0.50 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 0.50 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.50 1.00 1.00 2.00 1.00 1.00 1.00 0.50 0 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 15.50 18.00 18.00 Building Safety Chief Building Official Plans Examiner Building Inspector Building Permit Technician Senior Building Inspector Building Safety Clerk 1.00 1.00 2.00 2.00 2.00 1.00 1.00 2.00 1.00 2.00 2.00 1.00 1.00 2.00 1.00 2.00 2.00 0 Authorized FTE 9.00 9.00 8.00 Authorized FTE Fiscal Year 2002-2003 Budget - 154 - Town of Fountain Hills Schedule of Authorized Positions ▬▬▬▬▬▬ Position – Title 2000-2001 Authorized FTE 2001-2002 Authorized FTE 2002-2003 Proposed FTE 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 0 1.00 0 13.00 13.00 11.00 1.00 1.00 1.00 1.00 9.00 2.00 1.00 1.00 1.00 1.00 9.00 2.00 1.00 0 1.00 1.00 9.00 2.00 15.00 15.00 14.00 Community Development Director of Community Development Senior Planner Planner Executive Assistant Administrative Assistant 1.00 1.00 1.00 1.00 0 1.00 2.00 1.00 1.00 .50 1.00 2.00 1.00 1.00 1.00 Authorized FTE 4.00 5.50 6.00 Public Works Director of Public Works Town Engineer Senior Civil Engineer Civil Engineer Engineering Technician/CAD Operator Civil Engineering Inspector Drafting/CAD Technician Executive Assistant Administrative Assistant Open Space & Landscape Supervisor Open Space & Landscape Specialist Traffic Engineering Analyst Authorized FTE Street Department Superintendent of Streets Supervisor of Street Maintenance Fleet Master Mechanic Fleet Equipment Mechanic Maintenance Equipment Operator Authorized FTE Fiscal Year 2002-2003 Budget - 155 - Town of Fountain Hills Schedule of Authorized Positions ▬▬▬▬▬▬ Position – Title 2000-2001 Authorized FTE Parks & Recreation Director of Parks & Recreation Park Supervisor Recreation Supervisor Recreation Program Coordinator Parks Worker Parks Intern Recreation Intern Parks Operation Supervisor Recreation Assistant Executive Assistant Administrative Assistant 2001-2002 Authorized FTE 2002-2003 Proposed FTE 1.00 1.00 1.00 3.00 2.00 0.50 1.00 3.00 5.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 0.50 1.00 3.00 4.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 0 0 3.00 4.00 1.00 1.00 Authorized FTE 19.50 17.50 16.00 Marshal Department Director of Public Safety/Town Marshal Sergeant Deputy Marshal Dispatcher Administrative Assistant 1.00 4.00 14.00 6.00 0 1.00 4.00 14.00 7.00 0 1.00 3.00 8.00 7.00 1.00 Authorized FTE 25.00 26.00 20.00 Community Center Director Events/Marketing Coordinator Operations Supervisor Administrative Assistant Operations Worker Custodian Volunteer Coordinator 1.00 0 0 0 0 0 0 1.00 1.00 1.00 0.50 1.00 0 0.50 1.00 1.00 1.00 1.00 1.00 1.00 0.50 Authorized FTE 1.00 5.00 6.50 Fiscal Year 2002-2003 Budget - 156 - Town of Fountain Hills DEVELOPMENT FEE EXPENDITURES In November, 2000 the Town Council of Fountain Hills passed Ordinance 00-21 to establish and impose development fees on new residential permits to offset the costs associated with growth. The Development Fee Accounts are restricted and may only be spent for the particular public facility for which they were imposed. Each year during the budget process the Town of Fountain Hills shall identify the projects anticipated to be funded in whole or in part with development fees. For fiscal year 2002-2003, the following schedule was presented for Council consideration and itemizes the proposed development fee expenditures based on available balance in each account as of June 30, 2003. Street Parks Open Space $960 $13,742 $33,900 $13,600 $166,000 $196,100 $0 $0 $8,510 $84,235 ($21,660) ($245,835) $1,410 $18,142 Marshal Balance 6/3/2001 FY 2001-2002 Revenues FY 2001-2002 Expenditures1 FY 2002-2003 Revenues FY 2002-2003 Expenditures2 FY 2002-2003 Ending Bal. 1 ($80,950) $292,650 $0 $441,700 General Government TOTALS $37,740 $13,980 $100,322 $201,200 $200,900 $777,800 ($185,500) ($266,450) $367,790 $123,030 $876,215 ($15,000) ($137,300) ($419,795) $591,730 $15,110 $0 $1,068,092 Fiscal Year 2001-2002, Contingent upon approval by Town Council Parks: Reimburse the General Fund for $55,000 paid to Fountain Hills School District as part of the Four Peaks Park playground construction project; $2,223 for Desert Vista Neighborhood Park for pet drinking fountain; $23,731 paid to Arizona State Heritage Fund for 10% surcharge for Phase II at Fountain Park. General Government: Reimburse the General Fund for principal and interest payment on debt for new Community Center ($185,500). The Community Center was included in the calculation of the impact fee for General Government and therefore is an appropriate use of Development Fee funds. Fiscal Year 2002-2003 Budget - 157 - Town of Fountain Hills 2 Fiscal Year 2002-2003, contingent upon approval by Town Council Marshal: Capital Outlay purchase of portable radios Street: Major road improvements: design and install traffic signal at El Lago and Fountain Hills Boulevards. Open Space: Trailhead Study/Design for preservation land. General Government: Reimburse the General Fund for proportionate share of costs of municipal office space. Fiscal Year 2002-2003 Budget - 158 - Town of Fountain Hills Miscellaneous Statistics (as of June 30, 2001) ▬▬▬▬▬▬ Date of Incorporation Form of Government Number of employees (FTE) Population (2000 U.S. Census) Area in Square Miles Miles of Streets Housing Units Culture and Recreation Community Centers Parks Off Leash Recreational Facility Ramadas Park Acreage Tennis Courts Ball Fields Basketball Courts Senior Center Soccer Field Fire Protection Number of stations Number of fire personnel and officers Number of calls answered yearly Number of inspections conducted yearly December 5, 1989 Council - Manager 91 20,235 18.27 square miles 180.5 11,406 1 4 1 6 121 6 6 4 1 1 2 42 3,000 2,395 Facilities and Services not included in the reporting entity Police Protection (Contracted with County) Number of stations (substation) Number of police personnel and officers Number of patrol units Sewerage System Miles of sanitary sewers Number of treatment plants Number of service connections Daily average treatment in gallons Maximum daily capacity of treatment plant in gallons Water System Miles of water mains Number of service connections Number of fire hydrants Daily average consumption in gallons Maximum daily capacity of plant in gallons Education Number of elementary schools Number of secondary schools 1 23 9 Special District 182 2 10,809 1.67 mgd 2,600,000 mgd Private Company 178 11,448 1,217 4.4 mgd 11,570,000 3 1 Fiscal Year 2002-2003 Budget - 159 - Town of Fountain Hills Glossary ▬▬▬▬▬▬ Accrual Basis A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or sent. Actual vs. Budgeted Difference between the amounts projected (budgeted) in revenues or expenditures at the beginning of the fiscal year and the actual receipts or expenses, which are incurred by the end of the fiscal year. Adoption Formal action by the Town Council, which sets the spending limits for the fiscal years. Appropriation Specific amount of monies authorized by the Council for the purpose of incurring obligations and acquiring goods and services. Assessed Valuation A value set upon real and personal property by the County Assessor for the purpose of levying property taxes. Base Budget The ongoing expense for personnel, contractual services, commodities, and the replacement of equipment to maintain service levels previously established by the Council. Bond A municipality will issue this debt instrument and agree to repay the face amount of the bond on the designated maturity date. Bonds are primarily used to finance capital projects. • General Obligation (GO) Bond This type of bond is secured by the full faith, credit, and taxing power of the municipality. • Revenue Bond This type of bond is secured by the revenues from a specific source such as gas taxes or water revenues. Budget Financial plan of estimated expenditures and anticipated resources adopted for a specific period of time outlining a plan for achieving council goals and objectives. Capital Budget The appropriation of bonds or operating revenue for improvements to city facilities that may include buildings, streets, and parks. Carry Over Year-end savings that can be carried forward to cover any one-time expenses such as supplies, equipment, or special contracts. Fiscal Year 2002-2003 Budget - 160 - Town of Fountain Hills Contingency/Reserve An amount set aside as available, with Council approval, to cover unforeseen expenditures, emergency expenditures, or revenue short falls. Debt Ratio Total debt divided by total assets. Debt Service Principal and interest payments on outstanding bonds. Estimated Revenue The amount of projected revenue to be collected during the fiscal year. Expenditure Represents a decrease in fund resources. Expenditure Limitation An amendment to the Arizona State Constitution that limits annual expenditures of all municipalities. The Economic Estimates Commission, based on population growth and inflation sets the limit. All municipalities have the option of Home Rule where the voters approve a fouryear expenditure limit based on revenues received. Fiscal Year Any period of twelve consecutive months establishing the beginning and the ending of financial transactions. For the Town of Fountain Hills, this period begins July 1 and ends June 30. Full-Time Equivalent Position (FTE) A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time typist working for 20 hours per week would be equivalent to a 0.5 FTE. Fund A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources. Fund Balance A balance or carry over that occurs when actual revenues exceed budgeted revenues and/or when actual expenditures are less than budgeted expenditures. General Fund The fund used to measure all financial transactions of the municipality except those required by law or agreement to be accounted for in another fund. Highway Users Revenue Bond Proceeds used solely for street and highway purposes and require voter authorization. Bonds are payable from highway user revenue up to 50% of total received for the past twelve month period (stipulated by state law). Fiscal Year 2002-2003 Budget - 161 - Town of Fountain Hills Highway Users Revenue Fund (HURF) This revenue source consists of state taxes collected on gasoline, vehicle licenses, and a number of other additional transportation related fees. These funds must be used for street and highway purposes. Infrastructure Facilities that support the continuance and growth of a community. Examples include roads, water lines, sewers, public buildings, and parks. Intergovernmental Revenue Federal and State grants and other forms of revenue (e.g. State Sales Tax, State Income Tax, gasoline tax, motor vehicle license). Long Term Debt Debt with a maturity of more than one year after date of issuance. Management Indicators A measurable means of evaluating impact of budget on achieving stated objectives. Municipal Property Corporation (MPC) Bond Bonds that are backed by the excise taxes of the Town including Local Sales Tax, Franchise Tax, State Shared Sales Tax, and Auto Lieu Tax. The MPC is a non-profit corporation established for the purpose of issuing debt to purchase municipal facilities, which it leases to the Town. Objectives A measurable output that an organization strives to achieve within a designated time frame. The achievement of the objective advances an organization toward a corresponding goal. Operating Budget Day-to-day costs of delivering city services. Performance Indicators Measurement of service performance indicators that reflect amount of money spent on services and the resulting outcomes at a specific level of services provided. Property Tax The total property tax levied by a municipality. Arizona’s municipal property tax system is divided into a primary and secondary rate. Primary Tax Arizona statute limits the primary property tax levy amount and municipalities may use this tax for any purpose. Secondary Rate Arizona statute does not limit the secondary tax levy amount and municipalities may only use this levy to retire the principal and interest or redemption charges on bond debt. Fiscal Year 2002-2003 Budget - 162 - Town of Fountain Hills Resources Total amounts available for appropriation including estimated revenues, bond/loan proceeds, fund transfers and beginning fund balances. Revenue Financial resources received from taxes, user charges and other levels of government. State-Shared Revenue Includes the Town’s portion of state sales tax revenues, state income tax receipts, motor vehicle in-lieu taxes. Tax Levy The total amount of the general property taxes collected for purposes specified in the Tax Levy Ordinance. Tax Rate The amount of tax levied for each $100 of assessed valuation. Transfer Movement of resources between two funds. Example: An interfund transfer would include the transfer of operating resources from the General Fund to the Street Fund. Fiscal Year 2002-2003 Budget - 163 -