TOWN OF FLORENCE ADOPTED ANNUAL BUDGET FISCAL YEAR 2014/2015 TABLE OF CONTENTS Page Introduction Elected Officials............................................................................................................................................. 3 Organization Chart ........................................................................................................................................ 4 Budget Calendar............................................................................................................................................ 5 Reader’s Guide to the Budget Document ..................................................................................................... 6 Budget Message ............................................................................................................................................ 7 Budget Summary Budget Summaries and Approved Positions for All Funds ......................................................................... 23 Budget Detail General Fund General Fund Summary .............................................................................................................................. 29 General Fund Revenue................................................................................................................................ 31 General Fund Expenditures Summary by Departments Town Council ........................................................................................................................................ 37 Town Administration ............................................................................................................................ 39 Municipal Court .................................................................................................................................... 41 Legal Services........................................................................................................................................ 43 Finance ................................................................................................................................................. 45 Human Resources ................................................................................................................................. 47 Community Development .................................................................................................................... 49 Police .................................................................................................................................................... 51 Fire ........................................................................................................................................................ 53 Information Technology ....................................................................................................................... 57 Parks and Recreation ............................................................................................................................ 59 Library ................................................................................................................................................... 63 Town of Florence, Arizona i|Page TABLE OF CONTENTS (continued) Engineering ........................................................................................................................................... 65 General Government ............................................................................................................................ 67 Cemetery .............................................................................................................................................. 68 Economic Development ....................................................................................................................... 69 Transfers Out ........................................................................................................................................ 71 Capital Projects Funds Capital Projects Fund .................................................................................................................................. 75 Economic Development Capital Project Fund ............................................................................................ 81 Special Revenue Funds Highway User Revenue Fund ...................................................................................................................... 87 Grants Fund................................................................................................................................................. 93 Streetlight Improvement District Funds ................................................................................................... 103 Development Impact Fee Funds ............................................................................................................... 107 Other Special Revenue Funds Construction Tax Fund........................................................................................................................ 115 Food Tax Fund .................................................................................................................................... 116 Judicial Collections Enhancement Fund ............................................................................................. 117 Fill-the-Gap Fund ................................................................................................................................ 118 Southwest Gas Capital Expenditure Fund .......................................................................................... 119 Impound Fee Fund.............................................................................................................................. 120 Debt Service Funds Debt Service Fund ..................................................................................................................................... 123 Utility Improvement District #1 Fund ....................................................................................................... 124 Internal Service Funds Fleet Services Fund ............................................................................................................................. 127 Facilities Services Fund ....................................................................................................................... 131 Town of Florence, Arizona ii | P a g e TABLE OF CONTENTS (continued) Enterprise Funds Water Utility Fund .............................................................................................................................. 137 Sewer Utility Fund .............................................................................................................................. 141 Sanitation Fund .................................................................................................................................. 145 Fiduciary Fund Firefighter Pension Fund .................................................................................................................... 151 Community Facilities Districts Merrill Ranch CFD #1 .......................................................................................................................... 155 Merrill Ranch CFD #2 .......................................................................................................................... 161 Appendix New Positions ........................................................................................................................................... 169 Capital Outlay, Small Items and Other One-time Expenditures ............................................................... 173 Capital Improvement Program Expenditures (2014/15 FY Budgeted) ..................................................... 177 Adopting Ordinances and Resolutions Alternative Expenditure Limitation Adoption .................................................................................... 181 Tentative Budget Adoption ................................................................................................................ 183 Final Budget Adoption ........................................................................................................................ 197 Town and Street Light Improvement Districts Property Tax Levy Adoption...................................... 213 Recommended Employee Compensation and Classified Plans Adoption.......................................... 217 Merrill Ranch Community Facilities District #1 Budget Adoption ...................................................... 225 Merrill Ranch Community Facilities District #1 Property Tax Adoption ............................................. 235 Merrill Ranch Community Facilities District #2 Budget Adoption ...................................................... 237 Merrill Ranch Community Facilities District #2 Property Tax Adoption ............................................. 247 Town of Florence, Arizona iii | P a g e Town of Florence, Arizona iv | P a g e The introduction section includes the following information.  Elected Officials  Organization Chart  Budget Calendar  Reader’s Guide to the Budget Document  Budget Message Town of Florence, Arizona 1|Page Town of Florence, Arizona 2|Page Elected Officials Mayor Vice-Mayor Tom J. Rankin Tom Smith Councilmembers Tara Walter Ruben Montaño Town of Florence, Arizona Bill Hawkins Vallarie Woolridge Tom Celaya 3|Page Town of Florence, Arizona 4|Page FISCAL YEAR 2014/2015 ANNUAL BUDGET CALENDAR Date Task A.R.S 2/10/2014 Receive estimated Total Net Assessed Valuation from Assessor and property tax levy limit worksheet 42-17052 2/15/2014 Make property values available for public inspection 42-17055 4/23/2014 Present proposed Annual Budget to Town Council - 1st review 5/14/2014 Present proposed Annual Budget to Town Council - 2nd review 6/13/2014 Send ad to publish TNT (exhibit H) and issue press release 42-17107 6/16/2014 Adopt tentative budget 42-17101 6/16/2014 First reading of property tax levy ordinance 6/20/2014 Send ad to publish summary of tentative budget, notice of hearing and other statutory requirements for two consecutive weeks 42-17103 6/20/2014 Send ad to publish 2nd TNT notice 42-17107 6/23/2014 Post tentative budget on Town Web site for 60 months 42-17105 7/7/2014 TNT public hearing 7/7/2014 Second reading of property tax levy ordinance 7/7/2014 Public hearing on final budget 7/7/2014 Special meeting to adopt final budget 42-17105 7/14/2014 Post final budget on Town Web site for 60 months 42-17105 7/21/2014 Adopt property tax levy - send to County and PTOC 42-17151 7/24/2014 Mail copy of TNT, statement of its publication and result of Council rollcall vote to PTOC 42-17151 Town of Florence, Arizona 5|Page Reader’s Guide to the Budget Document The primary purpose of this document is to provide citizens with a comprehensive overview of the Town’s adopted budget, the budget process, Town services and operations and the resources that fund those services. In addition to this document, the Town also prepares a line item detail budget and a capital improvement plan document. Arizona Revised Statutes § §42-17101 and 4217102 require that the Town use official budget forms created by the Audit General’s Office. These documents and budget forms can be found on the Town’s Web site. Introduction The purpose of this section is to provide the reader an introduction to the Town’s elected officials, the organization, the budget process, navigating through the document itself and a budget message. The budget message highlights Town’s finances as of the time the budget was being developed, recent accomplishments, goals for the upcoming budget and a summary overview of the budget, including information regarding positions and compensation. Budget Summaries This section summarizes the entire Town budget for all funds and all authorized full-time equivalent positions. The beginning fund balance, projected revenues, budgeted expenditures, transfers and resulting ending fund balance is presented individually for each Town fund. In addition, the 2014-15 budget is compared to the 2013-2014 budget for each fund. The summary of authorized positions shows the change in the number of authorized positions for 2013-14 and 2014-15 fiscal years. Budget Detail This section provides the revenue, expenditures, beginning fund balance and ending fund balance for each fund. The summary includes actual figures for the completed 2012-13, budgeted and projected figures for the 2013-14 and the adopted budget for 2014-15. The difference between the 2014-15 budget and the 2013-14 budget projections is also presented for comparison purposes. Within each fund, revenue amounts are presented in a line item fashion and expenditures are summarized by type; for example, salaries and benefits, purchased services, supplies, debt service and capital outlay. Each fund and all departments in the General Fund contains a description of the department, budget highlights, prior year accomplishments, as well as the 2012-13 actual, 2013-14 budget and projection and 2014-15 adopted budget. Also included are the funding sources for each department, authorized department positions by FTE and highlights of significant changes. Town of Florence, Arizona 6|Page Budget Message To the Honorable Mayor, Vice-Mayor, Councilmembers and Citizens of the Town of Florence, Arizona: We are pleased to present the 2014-15 Annual Budget. Following a lengthy budget development process, several work sessions, public inspection and a public hearing, the Town Council adopted the proposed annual budget on July 7, 2014. As we headed into this budget process, we took note of a continually improving economy as evidenced by reports of a declining unemployment rate and increasing home prices, sales and new home construction. In addition, locally, all Town revenues are up for the year and ahead of projections and new home construction is strong: the Town is faring well financially. How are we doing? As we entered the fourth quarter of the Town’s fiscal year, General Fund revenue was stood at 6 percent (+$484,507) ahead of the prior year and 5 percent (+$405,683) ahead projected revenue. General Fund Revenue monthly projections Jul Aug Sep Oct Nov Dec Jan Feb Mar YTD total YTD variance Town of Florence, Arizona 725,773 822,957 921,453 1,016,678 930,771 923,781 874,561 859,048 909,550 7,984,572 current year actual 763,649 824,631 999,210 1,094,423 846,626 1,100,092 884,419 791,893 1,085,312 8,390,255 405,683 % variance % change from from prior year projection 5% 3% 0% -2% 8% 9% 8% 5% -9% 1% 19% 21% 1% 5% -8% -6% 19% 17% 5% 6% prior year actual 742,843 839,034 916,847 1,044,466 839,751 908,227 842,563 844,227 927,790 7,905,748 484,507 7|Page As of March 31, 2014, major components of the General Fund revenue compared to prior year and expectations as follows:  Town’s 2 percent sales tax – 3% over prior year, 12% over expectations  State-shared sales tax – 7% over prior year, 1% over expectations  State-shared income tax – 9% over prior year, meeting expectations  Vehicle license tax – 7% over prior year, 6 % over expectations In addition, building permit revenue was 27 percent greater than the prior year and had already surpassed the total amount budgeted for the year by $53,000. After falling to 112 single-family residential building permits in 2011 from all-time high numbers of 407, 411 and 467 in 2006, 2007 and 2008, respectively, it appears that the number of building permits is rebounding with 182 issued in 2013. Expenditure-wise, while the Town is accomplishing a lot this year and spending levels have increased, expenditures have been made within budget, with available resources and with the Town remaining in excellent financial shape. Accomplishments in 2013-14 include the following: Town of Florence, Arizona 8|Page           Adding a before and after-school program in Anthem Rehabilitation of the historic Brunenkant building Community Survey Hiring of 3 additional firefighter positions with 2 years being grant funded Fire Marshal duties transferred from the state Completion of fire station #2 in Anthem Sold High School House 2014 Home Tour New quarterly financial reporting Florence Heights Overlay         Main Street improvements (phase 1 and 2) Main Street Park improvements Paved Plant Road Remodeled the Police Station Revised the Sanitation Ordinance Broke ground on Padilla Park improvements Joined Maricopa Association of Governments and received a grant to purchase a street sweeper first year in Working towards completion of numerous streets, water and sewer capital improvement projects The General Fund’s fund balance is expected to end the year higher than what was originally budgeted for fiscal year 2013-14. Last year, when the 2013-14 budget was prepared, an $865,100 reduction of fund balance was projected. As we prepared the 2014-15 budget, we projected 2013-14 fund balance to increase approximately $400,000, which is nearly a $1.3 million gain over the earlier projection. All other funds of the Town are expected to end 2013-2014 with healthy fund balances. Budget Goals Annual and strategic-long term goals have been established to guide development of the budget. The first five goals listed below were established during the 2013-14 budget process. Improving quality of life and creating an equal or complementary service level base for ALL Town residents was added as a sixth and important goal this year. As outlined here but in more detail throughout the budget document, the six goals are described as follows. Provide exceptional public safety and community services  2013-14: Completed the new fire station, which includes a police sub-station in Anthem; purchased a new ladder fire apparatus; hired of 3 new firefighter positions; remodeling of the police station; improvements to Main Street park  2014-15: increased part-time firefighter funding for TRV; added new Police Sergeant position and School Resource/Crime Prevention Police Officer Town of Florence, Arizona 9|Page positions; added new Administrative Assistant in Community Development; added new Graphic Design and Digital Media Specialist position (to improve communication via Channel 11 and Web site) Expand the tax base through annexations and economic development outreach  2013-14: Continued to pursue Magic Ranch and Arizona Farms annexations; promoted opportunities at the annual Retail Real Estate Convention; completed rehabilitation of the historic Brunenkant building for use as a business assistance center  2014-15: Continue to pursue MR and AF and other annexations; furnish and move into the Brunenkant building Secure the Town’s long-term water program for future generations and growth  2013-14: Hiring a Utilities Director dedicated to enhancing the Town water infrastructure and training employees  2014-15: Continue construction of capital improvement projects Revitalize the downtown corridor through beautification and business investment  2013-14: Improvements to curbs and crosswalks on downtown Main Street; improvement to the American Legion building  2014-15: Main Street overlay; Silver King Marketplace improvements; paint and light water tower; complete Padilla Park improvements Make strategic investments in planning for the continued growth of Florence  2013-14: Increasing Road Maintenance and construction throughout the entire town, and completing the construction of Fire Station #2 in Anthem  2014-15: Recommendation of a new Library, Recreation Center and Aquatic Center Improve the quality of life and create an equal or complementary service level base for all Town residents and create new services for younger children and active adults  2014-15: Construct a new library, aquatics and recreation complex; complete Padilla Park improvements; improve special events, recreation programming and maintenance of parks Commitment to Reduce Use of Fund Balance in General Fund In addition to the goals above, a commitment was made to reduce the use of General Fund fund balance. From 2009-10 through 2012-13, annual budgets were adopted where expenditures were significantly greater than revenues resulting in a substantial use of fund balance. Town of Florence, Arizona 10 | P a g e Prior Years’ Annual Budgets Use of Budget Year Fund Balance 2009-10 $ (671,394) 2010-11 (659,541) 2011-12 (672,019) 2012-13 (1,463,082) Continued use of fund balance, as shown above, would gradually cause it to fall below required reserves, or worse. In actuality, in each of those years, revenues outpaced expenditures and fund balance actually increased. Regardless, the adopted budget should be structurally balanced; meaning recurring revenues should be equal to or exceed recurring expenditures. Best practices set forth by the Government Finance Officers Association (GFOA) state that governments should achieve and maintain structurally balanced operating budgets. When the recommended 2013-14 budget was presented to Town Council in April 2013 a commitment was made that the Town’s budget would be structurally balanced in the next year or two, as follows. Commitment to Reduce Use of Fund Balance Use of Budget Year Fund Balance 2014-15 Budget 2013-14 $ (865,115) projected plus $400,000 2014-15 (450,000) (469,600) 2015-16 -0TBD Working towards a structurally balanced budget by decreasing budgeted use of fund balance from $(1,463,082) in 2012-13 to $(865,115) in 2013-14 was accomplished by  recognizing and moving non-recurring expenditures out of the general fund,  not budgeting for vehicles, reducing training or miscellaneous costs,  the Town Manager’s Office reviewing and signing all contracts, large purchases and all positions,  and limiting the amount of base increases for contracts and renegotiating contracts or issuing new requests for proposals, if necessary. As committed to in 2013, budgeted use of fund balance was decreased to $(469,600) from $(865,115) in the 2014-15 budget. This was accomplished by limiting vehicle purchases, maintaining training and miscellaneous costs at previous levels and reducing departmental budgets by basing them on prior year history and justification. Town of Florence, Arizona 11 | P a g e Although slightly higher than predicted in 2013, reducing use of fund balance is still an achievement given that the budget includes a maximum 4 percent performance-based merit increase for employees, a mid-year 1 percent general market adjustment, unavoidable increases in utility, liability insurance costs and other inflationary increases, as well as the addition of several new positions. Meanwhile, the ending fund balance for 2014-15 remains very healthy by GFOA best practice standards, which states that at a minimum fund balance should be equal to no less than two months of operating expenditures or 16.7 percent. The Town’s budgeted $7.2 million ending fund balance is at 50 percent or 6 months of operating expenditures. Budget Highlights The purpose of this section of the budget document is to discuss highlights of the budget with a focus on the changes in this year’s budget. Overall Budget Summary The first two tables below summarize the total budget. The first table contains a summarized version of the approved expenditure budget by fund or aggregate of funds in some cases. The first table compares the 2014-15 budget to the 2013-14 budget. The second table summarizes the total budget by fund with beginning fund balances, revenues, expenditures, inter-fund transfers and resulting ending fund balances. The total 2014-15 budget for the Town is $66,806,000, which includes $10,508,000 carried forward from 2013-14 in order to complete capital expenditures started in the prior year. Excluding the amount carried forward, the 2014-15 budget is $56,298,000 or $8,847,697 greater than the 2013-14 budget. The primary reason for the increase in the budget is due to a difference in capital projects, as can be seen in Capital Projects Fund in the first table above. Town of Florence, Arizona 12 | P a g e Expenditures Summary by Fund (excludes interfund transfers) General Fund Capital Projects Fund Economic Development CP Fund Highway User Revenue Fund Grants Fund Streetlight Improvement Districts Funds Development Impact Fee Funds Other Special Revenue Funds Debt Service Fund Utility Improvement District #1 Fund Water Utility Fund Sewer Utility Fund Sanitation Fund Fleet Services Fund Facility Services Fund Firefighters' Pension Fund Total All Funds 2013-14 Budget 2014-15 Budget (excl CarryFwd) $ 12,592,706 $ 13,715,200 $ 7,087,412 19,863,600 444,856 6,477,200 5,965,800 1,412,344 3,108,500 50,000 53,300 5,718,643 53,850 56,200 359,663 449,800 85,286 85,000 6,510,603 6,444,900 4,780,872 4,443,000 759,395 846,500 671,228 803,700 435,745 448,000 10,500 14,500 $ 47,450,303 $ 56,298,000 $ 2014-15 Budget vs. 2013-14 Budget $ change 1,122,494 12,776,188 (444,856) (511,400) 1,696,156 3,300 (5,718,643) 2,350 90,137 (286) (65,703) (337,872) 87,105 132,472 12,255 4,000 8,847,697 % change 9% 474% -20221% -24% 188% 7% -145% 4% 25% 0% -4% -14% 11% 20% 3% 28% 30% 2013-14 Carry Forward 2014-15 Total Budget $ $ 13,715,200 2,662,000 22,525,600 442,700 442,700 2,290,700 8,256,500 430,100 3,538,600 53,300 56,200 449,800 85,000 3,449,900 9,894,800 1,232,600 5,675,600 846,500 803,700 448,000 14,500 $ 10,508,000 $ 66,806,000 The total of all Town fund balances at the beginning of the year is $59,475,900. The projected total ending fund balances is $28,285,200, a drawn down of $31,190,700. However, this net decrease is due to a total of over $40 million in capital projects planned for 2014-15, including over $10 million carried forward from 2013-14. A list of these capital projects will be presented in this section and can be found throughout this document, as well as in the Appendix. Nevertheless, the $28,285,200 total of ending fund balances is still made up of very healthy fund balances in each of the funds. For example, as stated before, the General Fund ending fund balance is $7,185,100 is 50 percent of operating expenditures an equivalent of 6 months of expenditures, which is well ahead of GFOA recommended best practices. Other Town operating funds, Highway User Revenue and the Utility funds, also have healthy fund balances as represented by their fund balance as a percent of expenditures ratios. Capital Projects funds, Grant funds and other nonoperating, non-recurring funds may or may not have large fund balances depending on the timing or planned use of those non-recurring fund balances. Town of Florence, Arizona 13 | P a g e All Funds Summary July 1, 2014 Fund Balance General Fund $ 7,654,700 $ 12,332,800 $ (13,715,200) $ 1,711,200 $ Capital Project Funds Capital Projects Fund Economic Development CP Fund Special Revenue Funds Highway User Revenue Fund Construction Tax Fund Food Tax Fund Grants Fund Streetlight Improvement District #1 Fund Streetlight Improvement District #2 Fund Streetlight Improvement District #3 Fund Development Impact Fee (DIF) Funds Sanitation DIF Fund Transportation DIF Fund General Government DIF Fund Police DIF Fund Fire/EMS DIF Fund Parks DIF Fund Library DIF Fund Water Utility DIF Fund Sewer UtilityDIF Fund North Florence Water Utility DIF Fund North Florence Sewer Utility DIF Fund Judicial Collections Enhancement Fund Fill-the-Gap Fund Southwest Gas Capital Expenditure Fund Impound Fee Fund Debt Service Funds Debt Service Fund Utility Improvement District #1 Fund Enterprise Funds Water Utility Fund Sewer Utility Fund Sanitation Fund Internal Service Funds Fleet Services Fund Facility Services Fund Firefighters' Pension Fund Total All Funds Town of Florence, Arizona Revenue Expenditures Transfers In June 30, 2015 Transfers Out Fund Balance (798,400) $ 7,185,100 13,152,100 442,900 6,559,000 2,400 (22,525,600) (442,700) 6,456,100 - (652,000) - 2,989,600 2,600 6,366,700 3,460,300 1,845,900 262,800 341,100 154,900 2,843,500 73,200 267,900 3,514,000 1,500 2,000 900 (8,256,500) (3,538,600) (21,800) (21,000) (10,500) 9,900 24,600 - (619,800) (1,000,000) (2,100,000) (6,600) (6,600) (6,600) 343,800 2,533,500 13,800 235,900 315,500 138,700 1,900 1,213,400 188,600 340,700 1,277,400 812,100 110,600 357,500 10,000 12,300 25,000 3,600 73,700 20,600 96,200 6,400 92,900 95,100 12,400 34,700 400 1,500 500 100 3,100 2,000 47,300 8,300 (3,800) (2,100) (47,300) (3,000) - (1,219,700) (1,289,700) (846,700) (48,100) - 1,900 96,200 100 281,500 435,800 100 100 111,000 359,000 10,500 12,400 24,300 3,500 25,600 25,900 69,800 143,300 69,400 (449,800) (85,000) (9,000) 69,800 118,700 10,234,600 8,688,700 1,887,000 3,185,400 5,649,400 682,000 (9,894,800) (5,675,600) (846,500) (554,500) (675,300) (70,300) 2,970,700 7,987,200 1,652,200 1,100 1,000 (803,700) (448,000) 322,600 30,000 (14,500) 449,800 - - 803,700 448,000 - - 2,100 - 338,100 $ 59,475,900 $ 35,615,300 $ (66,806,000) $ 9,903,300 $ (9,903,300) $ 28,285,200 14 | P a g e General Fund Highlights To enhance the level of service provided and aid in the accomplishment of the goals described above, the following budgetary items were added to the budget. Enhance Customer Service and Operational Effectiveness  Administrative Assistant position in Community Development – $52,400  Court Clerk increased to full-time – $18,800  Office Assistant position to be shared by Fire, Police and Town Clerk at new fire station in Anthem – $40,900  Graphic Design and Digital Media Specialist position – $55,900  Enhance Town Web site - $14,000  Mechanic – $52,000 (costs are shared between the General Fund, Highway User Revenue Fund and Utility funds) Enhance Public Safety  Police Sergeant position – $78,200  Crime Prevention/School Resource Police Officer position – $66,100  Increase funding for part-time firefighters for Transitional Response Vehicle program and increased coverage – $120,000  Firefighter positions (3) – $173,000, these three grant-funded positions (SAFER) were added in April of 2014 Enhance Quality of Life  Recreation Programmer (special events) – $48,900  Special Events – $20,000  Increase recreational programming – $20,000  Increase funding for part-time recreation staff – $20,000  Enhance parks maintenance including new Padilla Park – $25,000  Parks Maintenance Worker 1 – $46,800 Enhance Economic Development  Increase marketing efforts - $8,500 Capital Projects Fund Highlights The Capital Projects Fund contains $22,525,600 in capital or one-time expenditures, including those listed below (new, excludes carry forwards), which aid in accomplishing Town goals. (Note: CIP = Capital Improvement Plan, for more details on the capital improvement projects, refer to the Town’s Capital Improvement Plan document.) Town of Florence, Arizona 15 | P a g e Enhance Customer Service and Operational Effectiveness  Police CompStat dashboards – $30,600  Modular workstations in Finance – $20,000  Acquire and ready new building for Community Development and Information Technology – o Acquisition – $335,000 o Tenant improvements – $60,000 o Fiber connectivity –$15,000  Fueling facility – $200,000  Vehicle replacements – $402,000  Cashier window improvements – $18,000  Town Hall admin counter modification – $10,000 Enhance Public Safety  Fire Station alerting system – $45,000  New police vehicles – $98,000  Office/dorm windows at Fire Station #1 – $50,000 Enhance Economic Development/Expand Tax Base  Set-aside for possible Magic Ranch and Arizona Farms annexations – $500,000  Prepare and furnish Brunenkant building for new business assistance center – $75,000 Enhance Quality of Life  Library, Aquatics, Recreation complex – $13,280,000 (CIP)  Territory Square CLOMR/LOMR (sitework for above project) – $600,000 (CIP)  Public Art Program – $100,000  Lighting at Softball Field #3 – $150,000 Downtown Corridor Beautification  Main Street overlay – $200,000 Other Capital Improvement Projects These projects meet several of the established Town goals.  Main Street northern extension – $700,000 (CIP)  Road repair and maintenance – $500,000  New and replace curb and sidewalk – $250,000  Electrical rewiring of Silver King Marketplace – $100,000 Town of Florence, Arizona 16 | P a g e Highway User Revenue Fund Highlights Capital Improvement Projects (new, excludes carry forwards)  SH79/SH287 intersection improvements – $400,000  Diversion Dam Road improvements – $1,250,000  Street signalization – $275,000  Pinal Street drainage improvements – $525,000  Florence Heights improvements – $1,800,000  Stormwater master plan – $100,000  Stormwater utility improvements – $45,000 Water Utility Fund Highlights Capital Improvement Projects (new, excludes carry forwards)  New well – $750,000  Water line extensions, replacement and relocation – $1,123,000  Water storage tank – $1,300,000  Fire hydrant replacements – $40,000  Well 3B replacement – $1,365,000  Unusable valve replacement – $30,000  SCADA tie-ins – $85,000  Booster pumps at Well #5 – $150,000  Office space renovation – $57,500 Sewer Utility Fund Highlights Capital Improvement Projects (new, excludes carry forwards)  Recharge injection wells – $330,000  Sewer main extension and replacement – $175,000  Wastewater treatment plant expansion – $1,300,000  18” sewer bore – $100,000  Recharge facility expansion at North Florence WWTP – $40,000 Employee Compensation and Benefits This budget provides for a maximum 4 percent performance-based merit increase for employees. In addition, provisions are included for a 1% general adjustment and pay range adjustments to several classifications, to be potentially effective on January 1, 2015. As in past years, the Town’s employee benefit agent/broker representative solicited proposals for medical, dental and life insurance coverage. The response was very favorable and allowed the Town to move from its current high-deductible Health Town of Florence, Arizona 17 | P a g e Savings Account plan to a PPO-type plan. This move provides for enhanced benefits for our employees and covered dependents with no increase in cost to the employee or the Town. Existing and New Positions Although new positions were highlighted above, the table below presents the total and changes in the number of full-time equivalent positions by fund for the previous two years compared to the 2014-15 budget. Town Authorized Position Full-time Equivalents (FTEs) General Fund Administration Courts Legal Finance Human Resources Community Development Police Fire Information Technology Parks and Recreation Library Engineering Economic Development Total General Fund Highway User Revenue Fund Water Utility Fund Sewer Utility Fund Sanitation Fund Fleet Services Fund Facility Services Fund Total FTEs 2012-13 added 2013-14 added 2014-15 5.500 2.750 2.000 9.000 2.000 6.000 45.750 24.000 5.000 13.000 6.250 2.300 1.000 124.550 1.000 0.500 2.100 0.250 6.000 9.850 6.500 2.750 2.500 11.100 2.000 6.000 46.000 30.000 5.000 13.000 6.250 2.300 1.000 134.400 0.250 1.000 2.500 0.500 1.000 2.000 7.250 6.500 3.000 2.500 11.100 2.000 7.000 48.500 30.500 6.000 15.000 6.250 2.300 1.000 141.650 19.150 5.600 8.300 5.050 3.175 4.675 0.200 0.450 (3.500) - 19.150 5.800 8.750 1.550 3.175 4.675 1.000 - 19.150 5.800 8.750 1.550 4.175 4.675 170.500 7.000 177.500 8.250 185.750 Expenditure Limitation This is the final year of the Town’s use of the Alternative Expenditure Limitation – Home Rule Option (HRO). The Alternative Expenditure Limitation approved with this year’s budget is $66,806,000, which is the total of all Town funds expenditures, including carry forwards of the prior year budget. Town of Florence, Arizona 18 | P a g e The Town will be seeking an extension of the HRO in the August 2014 primary election. Voter approval of the extension will extend the Town’s use of the HRO for another four years. If the extension vote does not pass, it is estimated that the Town’s expenditure level will be limited to a state-imposed limitation of $20,851,671, which essentially means that all capital projects could not move forward and levels of service would likely need to be reduced or some combination of the two scenarios. Revenue Projections Revenue projections are based on relevant factors for the type of revenue being projected. First, new projections for current 2013-14 revenue were made based on midyear results and then 2014-15 revenues were based on those new revenue projections. Factors used in revenue projections include inflation, estimated residential growth, population growth, estimated growth in assessed valuation. Other revenues were based on estimates from the League of Arizona Cities and Towns. The remainder of this document presents the highlights each Town fund budget, as well as 2013-14 accomplishments and 2014-15 goals. In addition, please refer to two other important documents associated with this budget, the 2014-2015 Annual Budget Detail and the 2015-2019 Capital Improvement Plan. Acknowledgements Again, we are pleased to provide you with this year’s budget. The annual budget was adopted by Town Council on July 7, 2014. Town Council and staff worked hard over the course of the past several months to develop this financial plan and we would like to extend our sincere thanks and appreciation to the Mayor, Vice-Mayor, Councilmembers, department directors and staff for their valuable assistance and input. Respectfully submitted, Charles A. Montoya Town Manager Town of Florence, Arizona Mike Farina Finance Director 19 | P a g e Town of Florence, Arizona 20 | P a g e Town of Florence, Arizona 21 | P a g e Town of Florence, Arizona 22 | P a g e Budget Summaries and Approved Positions for All Funds All Funds Summary July 1, 2014 Fund Balance General Fund $ 7,654,700 $ 12,332,800 $ (13,715,200) $ 1,711,200 $ Capital Project Funds Capital Projects Fund Economic Development CP Fund Special Revenue Funds Highway User Revenue Fund Construction Tax Fund Food Tax Fund Grants Fund Streetlight Improvement District #1 Fund Streetlight Improvement District #2 Fund Streetlight Improvement District #3 Fund Development Impact Fee (DIF) Funds Sanitation DIF Fund Transportation DIF Fund General Government DIF Fund Police DIF Fund Fire/EMS DIF Fund Parks DIF Fund Library DIF Fund Water Utility DIF Fund Sewer UtilityDIF Fund North Florence Water Utility DIF Fund North Florence Sewer Utility DIF Fund Judicial Collections Enhancement Fund Fill-the-Gap Fund Southwest Gas Capital Expenditure Fund Impound Fee Fund Debt Service Funds Debt Service Fund Utility Improvement District #1 Fund Enterprise Funds Water Utility Fund Sewer Utility Fund Sanitation Fund Internal Service Funds Fleet Services Fund Facility Services Fund Firefighters' Pension Fund Total All Funds Town of Florence, Arizona Revenue Expenditures Transfers In June 30, 2015 Transfers Out Fund Balance (798,400) $ 7,185,100 13,152,100 442,900 6,559,000 2,400 (22,525,600) (442,700) 6,456,100 - (652,000) - 2,989,600 2,600 6,366,700 3,460,300 1,845,900 262,800 341,100 154,900 2,843,500 73,200 267,900 3,514,000 1,500 2,000 900 (8,256,500) (3,538,600) (21,800) (21,000) (10,500) 9,900 24,600 - (619,800) (1,000,000) (2,100,000) (6,600) (6,600) (6,600) 343,800 2,533,500 13,800 235,900 315,500 138,700 1,900 1,213,400 188,600 340,700 1,277,400 812,100 110,600 357,500 10,000 12,300 25,000 3,600 73,700 20,600 96,200 6,400 92,900 95,100 12,400 34,700 400 1,500 500 100 3,100 2,000 47,300 8,300 (3,800) (2,100) (47,300) (3,000) - (1,219,700) (1,289,700) (846,700) (48,100) - 1,900 96,200 100 281,500 435,800 100 100 111,000 359,000 10,500 12,400 24,300 3,500 25,600 25,900 69,800 143,300 69,400 (449,800) (85,000) (9,000) 69,800 118,700 10,234,600 8,688,700 1,887,000 3,185,400 5,649,400 682,000 (9,894,800) (5,675,600) (846,500) (554,500) (675,300) (70,300) 2,970,700 7,987,200 1,652,200 1,100 1,000 (803,700) (448,000) 322,600 30,000 (14,500) 449,800 - - 803,700 448,000 - - 2,100 - 338,100 $ 59,475,900 $ 35,615,300 $ (66,806,000) $ 9,903,300 $ (9,903,300) $ 28,285,200 23 | P a g e Expenditures Summary by Fund (excludes interfund transfers) General Fund Capital Projects Fund Economic Development CP Fund Highway User Revenue Fund Grants Fund Streetlight Improvement Districts Funds Development Impact Fee Funds Other Special Revenue Funds Debt Service Fund Utility Improvement District #1 Fund Water Utility Fund Sewer Utility Fund Sanitation Fund Fleet Services Fund Facility Services Fund Firefighters' Pension Fund Total All Funds Town Authorized Position Full-time Equivalents (FTEs) General Fund Administration Courts Legal Finance Human Resources Community Development Police Fire Information Technology Parks and Recreation Library Engineering Economic Development Total General Fund Highway User Revenue Fund Water Utility Fund Sewer Utility Fund Sanitation Fund Fleet Services Fund Facility Services Fund Total FTEs Town of Florence, Arizona 2013-14 Budget 2014-15 Budget 2014-15 Budget vs. 2013-14 Budget (excl CarryFwd) $ 12,592,706 $ 13,715,200 $ 7,087,412 19,863,600 444,856 6,477,200 5,965,800 1,412,344 3,108,500 50,000 53,300 5,718,643 53,850 56,200 359,663 449,800 85,286 85,000 6,510,603 6,444,900 4,780,872 4,443,000 759,395 846,500 671,228 803,700 435,745 448,000 10,500 14,500 $ 47,450,303 $ 56,298,000 $ 2012-13 $ change 1,122,494 12,776,188 (444,856) (511,400) 1,696,156 3,300 (5,718,643) 2,350 90,137 (286) (65,703) (337,872) 87,105 132,472 12,255 4,000 8,847,697 added % change 9% 474% -20221% -24% 188% 7% -145% 4% 25% 0% -4% -14% 11% 20% 3% 28% 30% 2013-14 2013-14 Carry Forward 2014-15 Total Budget $ $ 13,715,200 2,662,000 22,525,600 442,700 442,700 2,290,700 8,256,500 430,100 3,538,600 53,300 56,200 449,800 85,000 3,449,900 9,894,800 1,232,600 5,675,600 846,500 803,700 448,000 14,500 $ 10,508,000 $ 66,806,000 added 2014-15 5.500 2.750 2.000 9.000 2.000 6.000 45.750 24.000 5.000 13.000 6.250 2.300 1.000 124.550 1.000 0.500 2.100 0.250 6.000 9.850 6.500 2.750 2.500 11.100 2.000 6.000 46.000 30.000 5.000 13.000 6.250 2.300 1.000 134.400 0.250 1.000 2.500 0.500 1.000 2.000 7.250 6.500 3.000 2.500 11.100 2.000 7.000 48.500 30.500 6.000 15.000 6.250 2.300 1.000 141.650 19.150 5.600 8.300 5.050 3.175 4.675 0.200 0.450 (3.500) - 19.150 5.800 8.750 1.550 3.175 4.675 1.000 - 19.150 5.800 8.750 1.550 4.175 4.675 170.500 7.000 177.500 8.250 185.750 24 | P a g e Town of Florence, Arizona 25 | P a g e Town of Florence, Arizona 26 | P a g e Town of Florence, Arizona 27 | P a g e Town of Florence, Arizona 28 | P a g e GENERAL FUND Summary General Fund Summary Revenue Taxes Licenses and Permits Franchise Fees and Taxes Intergovernmental Charges for Services Fines and Forfeitures Investment Earnings Other Transfers In Total Revenue Expenditures Salaries and Benefits Purchased Services Supplies Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Fund Balance as Percent of Expenditures Town of Florence, Arizona 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg $ 3,126,630 $ 3,014,526 $ 3,325,600 $ 3,499,600 $ 174,000 389,434 284,000 522,500 538,100 15,600 385,591 420,180 536,700 563,600 26,900 5,811,660 6,174,993 6,269,100 6,686,400 417,300 750,594 765,338 582,400 671,200 88,800 172,493 180,410 181,200 190,200 9,000 (68,217) 23,000 110,000 110,000 97,999 74,315 145,800 73,700 (72,100) 1,054,074 1,507,156 2,049,600 1,711,200 (338,400) 11,720,258 12,443,918 13,722,900 14,044,000 321,100 % chg 5% 3% 5% 7% 15% 5% 0% -49% -17% 2% $ chg 801,200 225,500 56,400 (3,891,100) (2,808,000) % chg 8% 12% 10% -83% -16% 8,502,576 1,515,276 737,860 4,481,204 15,236,916 10,118,661 1,948,454 525,591 716,308 13,309,014 10,118,200 1,958,000 555,900 4,689,500 17,321,600 10,919,400 2,183,500 612,300 798,400 14,513,600 $ 14,770,095 $ 6,727,289 $ 11,253,400 $ 7,654,700 (3,516,658) (865,096) (3,598,700) (469,600) $ 11,253,437 $ 5,862,193 $ 7,654,700 $ 7,185,100 74% 44% 44% 50% 29 | P a g e GENERAL FUND Summary (continued) General Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 117,073 559,693 221,715 175,083 775,694 174,051 428,892 3,166,385 2,255,660 496,425 906,119 192,781 250,978 311,734 99,858 13,326 197,980 412,265 4,481,204 15,236,916 152,324 673,404 278,448 255,460 908,947 214,794 561,700 3,771,703 2,534,446 536,365 1,086,110 259,230 367,040 176,435 25,550 167,665 623,085 716,308 13,309,014 151,700 673,400 278,400 255,500 908,900 214,800 561,700 3,771,600 2,534,500 536,400 1,086,200 259,200 377,000 176,500 25,500 167,700 653,100 4,689,500 17,321,600 158,200 709,800 292,200 269,500 935,000 253,800 668,800 3,952,800 2,809,200 615,000 1,338,700 263,600 380,600 192,700 9,000 182,700 683,600 798,400 14,513,600 Expenditures Town Council Administration Courts Legal Finance Human Resources Community Development Police Fire Information Technology Parks and Recreation Facility Services Senior Center Library Engineering Cemetery Economic Development General Government Transfers Out Total Expenditures Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected $ chg % chg 6,500 36,400 13,800 14,000 26,100 39,000 107,100 181,200 274,700 78,600 252,500 4,400 3,600 16,200 (16,500) 15,000 30,500 (3,891,100) (2,808,000) 4% 5% 5% 5% 3% 18% 19% 5% 11% 15% 23% 2% 1% 9% -65% 9% 5% -83% -16% 30 | P a g e GENERAL FUND Revenue General Fund Revenue 2012-13 Actual 2013-14 Budget Taxes City Sales Tax Property Taxes Personal Property Tax Total Taxes 2,351,499 733,207 41,924 3,126,630 2,200,000 770,181 44,345 3,014,526 Licenses and Permits Occupational Licenses Building Permits Other Licenses & Permits Total Licenses and Permits 42,225 345,757 1,452 389,434 Franchise Fees and Taxes APS Franchise Fee Telephone License Tax Southwest Gas Franchise Fee Cable Franchise Fee Sanitation Franchise Fee W/WW Franchise Fee Total Franchise Fees/Taxes Intergovernmental State Shared Sales Tax State Shared Income Tax Vehicle License Tax Salt River Lieu Tax Total Intergovernmental Civil Engineering Water Inspections Sewer Inspections Streets/Storm Drain Inspections Lighting/Refuse Inspections Site Grading Inspections Misc. Inspections Off-Site Plan Review Fee Plan Review Fee Total Civil Engineering Town of Florence, Arizona 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected 2,511,000 770,200 44,400 3,325,600 2,636,600 816,400 46,600 3,499,600 125,600 46,200 2,200 174,000 5% 6% 5% 5% 38,000 245,000 1,000 284,000 44,000 477,000 1,500 522,500 45,300 491,300 1,500 538,100 1,300 14,300 15,600 3% 3% 0% 3% 265,950 27,457 49,381 42,803 385,591 267,000 28,000 58,000 41,500 25,680 420,180 275,000 28,000 58,000 50,000 25,700 100,000 536,700 288,800 29,400 60,900 52,500 27,000 105,000 563,600 13,800 1,400 2,900 2,500 1,300 5,000 26,900 5% 5% 5% 5% 5% 5% 5% 2,090,169 2,608,448 1,112,996 47 5,811,660 2,206,504 2,848,922 1,119,567 6,174,993 2,240,000 2,845,000 1,184,000 100 6,269,100 2,352,000 3,091,100 1,243,200 100 6,686,400 112,000 246,100 59,200 417,300 5% 9% 5% 0% 7% 3,666 171 1,644 75,238 845 50 3,000 91,000 175,614 30,000 30,000 60,000 40,000 160,000 4,000 1,000 2,000 1,400 30,000 38,400 4,200 1,100 2,100 1,500 30,600 39,500 200 100 100 100 600 1,100 5% 10% 5% 7% 2% 3% 31 | P a g e GENERAL FUND Revenue (continued) General Fund Revenue 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected Community Development Plan Review Fees General Plan Amendments Development Agreements Special/Conditional Use Publications Subdivision Fees Zoning Fees Miscellaneous Revenue Total Comm Development 72,749 6,000 536 40 64,334 3,536 1,968 149,163 60,000 1,500 10,000 500 45,000 5,000 122,000 82,700 3,000 10,000 1,500 10,000 8,000 115,200 84,400 3,100 15,200 1,500 10,200 8,200 122,600 1,700 100 5,200 200 200 7,400 2% 3% 52% 0% General Government CFD Administrative Reimb Paystation Fees (SWG/APS) Pay Station Fees (Cox) Misc. Administrative Reimb Sanitation Admin Reimb Total General Government 79,998 1,562 1,794 83,354 85,018 1,800 1,800 5,000 59,370 152,988 85,000 1,800 100 5,000 61,000 152,900 87,600 1,800 100 5,100 62,800 157,400 2,600 100 1,800 4,500 3% 0% 0% 2% 3% 3% Cemetery Cemetery Fees Cemetery Plots Total Cemetery 12,735 8,066 20,801 10,000 7,500 17,500 9,000 2,000 11,000 9,200 2,000 11,200 200 200 2% 0% 2% 8,815 3,842 6 11,316 81,280 58,118 7,342 809 171,528 500 5,000 300 10,000 59,000 17,000 91,800 700 5,000 300 10,000 17,000 33,000 700 5,100 300 10,000 17,000 33,100 100 100 0% 2% 0% 0% Police Special Duty Fees Police Record Fees Miscellaneous Refunds Police Fund Registrations Officer Reimbursement GITEM Reimbursement Donations Miscellaneous Revenue Total Police Town of Florence, Arizona 2% 3% 6% 0% 0% 32 | P a g e GENERAL FUND Revenue (continued) General Fund Revenue 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg Parks and Recreation Facility Rental Swimming Pool Fees Other Recreation Fees Swimming Pool Rental Fees Intersession Program Athletic Programs Special Interest Fees Special Events Fitness Center Fees After School Program Donations Miscellaneous Revenue Total Parks and Recreation 301 2,000 1,151 1,275 9,595 12,485 2,643 540 27,742 4,316 6,905 2,300 71,253 500 1,300 1,000 3,500 10,000 2,000 350 22,000 5,000 17,500 63,150 500 1,300 1,000 3,500 15,000 2,600 13,000 28,000 10,000 7,000 81,900 500 1,400 1,100 3,700 15,800 2,700 13,300 29,400 15,500 7,000 90,400 100 100 200 800 100 300 1,400 5,500 8,500 10% Fines and Forfeitures Jail Housing Fees Forfeitures Court Fines and Fees Public Defender Fees FARE Program Total Fines and Forfeitures 19,271 802 151,635 737 48 172,493 20,000 10 160,000 400 180,410 20,000 500 160,000 400 300 181,200 21,000 500 168,000 400 300 190,200 1,000 8,000 9,000 5% 0% 5% 0% 0% 5% Interest Earnings Investment Earnings Unrlzd Gain/Loss Investments Total Interest Earnings 35,683 (103,900) (68,217) 23,000 23,000 110,000 110,000 110,000 110,000 Fire Charges Permit fees Plan Review Fees EMS Fees Rural/Metro Reimbursement Fire Protection Fees Facility Rental/Instructor Fees Inspection Fees Land Lease Payments Miscellaneous Revenue Fire Insurance Premium Tax Total Fire Charges 1,375 525 18,653 3,500 1,675 4,000 593 19,533 49,854 1,500 5,000 5,000 20,000 7,000 1,000 18,000 57,500 1,500 500 5,000 12,000 7,000 1,000 22,600 49,600 10,000 10,000 5,100 12,200 7,100 40,000 5,000 22,600 112,000 Town of Florence, Arizona - 8,500 9,500 100 200 100 40,000 4,000 62,400 0% 8% 10% 6% 5% 4% 2% 5% 55% 0% 0% 0% 567% 1900% 2% 2% 1% 400% 0% 126% 33 | P a g e GENERAL FUND Revenue (continued) General Fund Revenue Library Charges Library Fees Library Fines Donations Miscellaneous Revenue Total Library Charges 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg 6,041 169 2,717 8,927 81,000 200 2,500 83,700 81,000 200 81,200 85,100 200 85,300 4,100 4,100 Miscellaneous Revenue Sale of Assets Luge Principal (Sale of Asset) Restitution Cell Tower Lease Adjustments Cash Over/Short Fibaire Airebeam Silver King Utilities Silver King Lease Land Lease Payments Miscellaneous Revenue Late Payment Fees Total Miscellaneous Revenue 4,691 3,009 350 8,400 (45) 32 1,900 25,937 9,955 15,378 6,320 101 76,028 3,120 8,400 1,900 20,000 6,000 15,000 5,000 59,420 73,000 3,100 8,400 1,900 20,000 6,000 8,100 10,000 130,500 3,100 8,400 1,900 20,400 6,100 8,100 10,000 58,000 (73,000) 400 100 (72,500) Economic Development Donations Total Economic Development 272 272 - - - - 5% 0% 5% -100% 0% 0% 0% 2% 2% 0% 0% -56% Downtown Redevelopment City Sales Tax Kiosk Admin Fees Donations Total Downtown Redevelop 1,208 6,580 5,500 13,288 600 7,680 8,280 600 7,700 8,300 600 7,900 8,500 200 200 2% Government Access Channel PEG Fees Total Gvt Access Channel 8,411 8,411 6,615 6,615 7,000 7,000 7,200 7,200 200 200 3% 3% Town of Florence, Arizona 0% 3% 34 | P a g e GENERAL FUND Revenue (continued) General Fund Revenue 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg Senior Center Charges Seniors Meals Senior Transportation Fees Other Senior Fees Senior Special Event Fees Donations Total Senior Center Charges 10,964 3,264 963 1,380 3,529 20,100 10,000 2,200 500 2,500 1,500 16,700 10,000 3,700 1,000 2,500 2,000 19,200 10,300 3,800 1,000 2,600 2,000 19,700 Transfers In From Capital Projects Fund From Water Utility Fund From Sewer Utility Fund From Sanitation Fund From HURF From SLIDS From Grants From NFID From Southwest Gas Cap Exp Total Transfers In 360,804 305,088 70,920 309,912 7,350 1,054,074 511,702 385,170 51,047 486,300 9,750 54,187 9,000 1,507,156 783,200 651,000 51,000 486,300 9,900 59,200 9,000 2,049,600 202,200 457,300 542,700 49,500 392,500 9,900 9,000 48,100 1,711,200 202,200 (325,900) (108,300) (1,500) (93,800) (59,200) 48,100 (338,400) Total General Fund Revenue 11,720,258 12,443,918 13,722,900 14,044,000 321,100 Town of Florence, Arizona 300 100 100 500 3% 3% 0% 4% 0% 3% -42% -17% -3% -19% 0% -100% 0% -17% 2% 35 | P a g e Town of Florence, Arizona 36 | P a g e GENERAL FUND Town Council Mayor and Town Council Department Description The Town Council is composed of the Mayor and six Councilmembers elected at large to four year terms. The Town Council is the legislative and policy-making body of the Town government and represents the citizens of the Town of Florence. The Town Council establishes Town policy, through enactment of ordinances and resolutions, determines the Town’s budget and appoints the Town Manager, Town Attorney and Town Magistrate. In addition, the Town Council makes appointments of Town citizens to advisory commissions and committees. Department Budget 2012-13 Actual Department Summary Expenditures by Type Salaries and Benefits Purchased Services Supplies Total Funding Sources General Fund 2013-14 Budget 2013-14 Projected 2014-15 Budget $ Budget Change from Projected $ chg % chg 44,096 $ 43,375 $ 42,700 $ 43,400 $ 66,296 106,199 106,200 113,100 6,681 2,750 2,800 1,700 $ 117,073 $ 152,324 $ 151,700 $ 158,200 $ 700 6,900 (1,100) 6,500 2% 6% -39% 4% $ 117,073 $ 152,324 $ 151,700 $ 158,200 $ 6,500 4% Town of Florence, Arizona 37 | P a g e Town of Florence, Arizona 38 | P a g e General Fund Town Administration Charles Montoya, Town Manager Lisa Garcia, Deputy Town Manager, Town Clerk Department Description The Town Manager serves as the Chief Administrative Officer for the Town and is responsible for carrying out policies established by the Town Council, providing direction on day-to-day operations, overseeing and implementing organizational policies, providing Town Council support, implementing Council and organizational goals and submission of a recommended annual budget to the Town Council. The Town Clerk’s office and public information office is also within this department. The Town Clerk's office is responsible for providing timely, efficient, and accurate citizen, Council and staff support. The office provides public notices, maintains Town ordinances and resolutions, administers the Town archives and public records program, maintains, revises and distributes the Town Code, prepares and keeps minutes of the Town Council and committee meetings, monitors state campaign finance law compliance and administers municipal elections in accordance with federal, state and local laws. The Town Clerk’s office also coordinates liquor licenses, special event permit applications and facilitates citizens’ complaints. 2014/15 Goal and Objective Highlights  Complete annexations of Magic Ranch and Arizona Farms.  Construct the Library, Aquatics and Recreation Complex.  Improve quality of life and create equal and complementary service levels throughout all of Florence.  Implement usage of agenda software for Town Council meetings.  Make the business license process friendlier. 2013/14 Accomplishment Highlights  Construction and completion of Fire Station #2 in Anthem.  Completed rehabilitation of the Brunenkant Building.  Completed design work and started construction on Padilla Park improvements.  Filled vacant Director positions in the Fire, Finance and Utilities Departments.  Completed study of Magic Ranch and Arizona Farms annexations and started the annexation process.  Sold high school house.  Established before and after school Town program in Anthem.  Completed the revision to the Sanitation Ordinance. Significant Budget Changes  $22,000 – Moved LaserFiche software licensing from General Government to Town Administration  $10,000 – Increased for special projects that may arise  Increases were offset in part by decreases in other line items based on prior year trends Town of Florence, Arizona 39 | P a g e Town Administration (continued) Department Budget 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Department Summary Expenditures by Type Salaries and Benefits Purchased Services Supplies Total 14/15 Budget vs. 13/14 Projected $ chg % chg $ 506,373 $ 597,100 $ 597,100 $ 621,900 $ 24,800 4% 47,079 66,804 66,800 78,400 11,600 17% 6,241 9,500 9,500 9,500 0% $ 559,693 $ 673,404 $ 673,400 $ 709,800 $ 36,400 5% Funding Sources Business/Other Licenses General Fund Total $ chg $ 43,677 $ 39,000 $ 45,500 $ 46,800 $ 1,300 516,016 634,404 627,900 663,000 35,100 $ 559,693 $ 673,404 $ 673,400 $ 709,800 $ 36,400 % chg 3% 6% 5% 2012-13 Actual 2014-15 Budget Department Positions Department Summary Authorized Positions by FTE Town Manager Deputy Town Manager/ Town Clerk Assistant Town Manager Deputy Town Clerk Administrative Assistant Office Assistant Total FTE Town of Florence, Arizona 1.00 1.00 1.00 1.00 1.00 0.50 5.50 2013-14 Budget 1.00 1.00 1.00 1.00 2.00 0.50 6.50 2013-14 Projected 1.00 1.00 1.00 1.00 2.00 0.50 6.50 1.00 1.00 1.00 1.00 2.00 0.50 6.50 40 | P a g e General Fund Municipal Court Katherine Kaiser, Town Magistrate/Court Administrator Department Description The Magistrate has jurisdiction over violations of Town ordinances including code and civil traffic violations, misdemeanor offenses and parking violations. The Municipal Court department is responsible for collection of fines, court fees and restitution, handling of court records, conducting trials and jail housing. 2014/15 Goal and Objective Highlights  Part-time Court Clerk position increasing to a full-time position will help with the increasing workload.  The state will be updating the computer programming.  Pinal County courts are merging their forms so they are all the same. 2013/14 Accomplishment Highlights  Successfully went through the 3-year independent audit.  Tightened compliance with the collections programs.  Reorganized processes to make paper flow more smoothly. Significant Budget Changes  $18,800 – Increased Court Clerk from PT (0.75 FTE) to FT (1.0 FTE); cost increase includes $7,500 in salary and $11,300 in benefits (primarily health insurance)  Increases were offset in part by decreases in other line items based on prior year trends Town of Florence, Arizona 41 | P a g e Municipal Court (continued) Department Budget 2012-13 Actual Department Summary Expenditures by Type Salaries and Benefits Purchased Services Supplies Total 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg $ 166,046 $ 186,020 $ 185,900 $ 201,800 $ 5,985 16,928 17,000 14,900 49,684 75,500 75,500 75,500 $ 221,715 $ 278,448 $ 278,400 $ 292,200 $ Funding Sources Jail Housing Fees Court Fines and Fees Public Defender Fees FARE Program General Fund Total 15,900 (2,100) 13,800 $ chg $ 19,271 $ 20,000 $ 20,000 $ 21,000 $ 151,635 160,000 160,000 168,000 737 400 400 400 48 300 300 50,024 98,048 97,700 102,500 $ 221,715 $ 278,448 $ 278,400 $ 292,200 $ 1,000 8,000 4,800 13,800 9% -12% 0% 5% % chg 5% 5% 0% 0% 5% 5% Department Positions Department Summary Authorized Positions by FTE Town Magistrate/ Court Administrator Senior Court Clerk Court Clerk Total FTE Town of Florence, Arizona 2012-13 Actual 1.00 1.00 0.75 2.75 2013-14 Budget 1.00 1.00 0.75 2.75 2013-14 Projected 1.00 1.00 0.75 2.75 2014-15 Budget 1.00 1.00 1.00 3.00 42 | P a g e General Fund Legal Services James Mannato, Town Attorney Department Description The Town Attorney advises the Town Council, Town Manager, Departments and Boards and Commissions relative to legal matters affecting the Town. The department is responsible for researching State and Federal laws, law digests, case law, legal opinions and judgments pertaining to municipal legal matters. The department is responsible for prosecuting criminal cases before the Municipal Court, appealing cases in the Superior Court, preparing civil cases for trial, investigating claims and complaints against the Town, trying cases before County, State and Federal courts. The department is also responsible for assisting in policy development and rules and regulations of the Town. 2014/15 Goal and Objective Highlights  Continue to ensure criminal matters are adjudicated within the timeframes established by the Administrative Office of the Arizona Supreme Court.  Continue to provide and/or oversee legal work related to the Florence Copper matter.  Continue to provide legal work related to the annexation of Magic Ranch and Arizona Farms.  Provide legal work related to construction contracts and possible financing arrangements including for the proposed library, aquatics and recreation complex.  Provide or oversee legal work related to CFD financings.  Continue to review other legal matters as they arise. 2013/14 Accomplishment Highlights  Added an Assistant Town Attorney to help handle the increased workload in both civil and criminal aspects handled by the department.  Provided legal work pertaining to the firefighter social security issue.  Provided legal work relating to the Johnson Utility potential acquisition.  Provided legal work pertaining to the Florence Copper matter.  Provided legal work related to employment termination appeals by former Police Detectives.  Settled the lawsuit and dispute related to the Compass One sales tax matter.  Filed cure objection related to the Rural Metro bankruptcy resulting in payment of funds owed to the Town.  Disposition of nearly 100 criminal cases. Significant Budget Changes  $2,000 – added for furniture for the Assistant Town Attorney position added in 2013/14 Town of Florence, Arizona 43 | P a g e Legal Services (continued) Department Budget Department Summary Expenditures by Type 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg Salaries and Benefits Purchased Services Supplies Total $ 169,391 $ 246,900 $ 247,000 $ 258,300 $ 5,318 8,160 8,100 8,800 374 400 400 2,400 $ 175,083 $ 255,460 $ 255,500 $ 269,500 $ 11,300 700 2,000 14,000 5% 9% 500% 5% Funding Sources General Fund $ chg $ 175,083 $ 255,460 $ 255,500 $ 269,500 $ 14,000 % chg 5% 2012-13 Actual 2014-15 Budget Department Positions Department Summary Authorized Positions by FTE Town Attorney Assistant Town Attorney Law Clerk Office Assistant Total FTE Town of Florence, Arizona 1.00 0.50 0.50 2.00 2013-14 Budget 1.00 1.00 0.50 2.50 2013-14 Projected 1.00 1.00 0.50 2.50 1.00 1.00 0.50 2.50 44 | P a g e General Fund Finance Mike Farina, Finance Director Department Description The Finance Department is responsible for financial reporting, debt management, cash management, payroll, accounts payable, utility billing, special assessment collections, purchasing and writing grant proposals and reporting. The department is also responsible for development of the annual budget, assisting Town leadership with policy decisions and developing and implementing policies and procedures that serve to protect all Town assets. 2014/15 Goal and Objective Highlights  Implement the new purchasing card program and related software town-wide.  Develop and implement a training program on finance policies and procedures.  Improve the content and look of the Finance Department section of the Town’s Web site.  Issue General Obligation (GO) bonds and Special Assessment (SA) Lien bonds for the CFDs as District Treasurer.  Issue excise revenue bonds or other means of financing for the new library, aquatics and recreation complex.  Continue to seek out grants that will financially assist the Town to enhance the quality of service provided to our community. 2013/14 Accomplishment Highlights  Reorganized the Finance Department to better meet the needs of the department and the Town. Establish and filled an Accounting Manager position.  Received a positive audit report for fiscal year 2012/13 and received GFOA’s award for the June 30, 2013 Comprehensive Annual Financial Report.  Created and presented the Quarterly Financial Report to Town Council and the public via the Council meeting and Town Web site.  Revised the implemented a new Travel Policy and created a policy for a new purchasing card program, which is in the testing stages by the Finance Department.  Created many new procedures that serve to streamline finance processes.  Enhanced the annual budget and capital improvement plan documents.  Successfully obtained grants for various departments and community organizations.  Issued GO Bonds and SA Lien Bonds for the CFDs as District Treasurer.  Assisted with financial analysis related to the Magic Ranch and Arizona Farms annexations and Johnson Utility acquisition.  Assisted the legal department in securing a favorable sales tax settlement.  Worked with HR and Legal to resolve the firefighter social security issue and filed refund claims for the Town and firefighters. Significant Budget Changes  $1,500 – added for safe  $8,000 – added for cemetery, direct deposit and special assessment software modules  Increases were offset in part by decreases in other line items based on prior year trends Town of Florence, Arizona 45 | P a g e Finance (continued) Department Budget 2012-13 Actual Department Summary Expenditures by Type Salaries and Benefits Purchased Services Supplies Total 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg $ 636,441 $ 748,875 $ 749,000 $ 779,200 $ 131,273 149,772 149,600 145,500 7,980 10,300 10,300 10,300 $ 775,694 $ 908,947 $ 908,900 $ 935,000 $ Expenditures by Function/Division Finance/Utility Billing Grants Total $ chg $ 713,835 $ 813,647 $ 813,600 $ 839,800 $ 61,859 95,300 95,300 95,200 $ 775,694 $ 908,947 $ 908,900 $ 935,000 $ Funding Sources Administration Fees Pay Station Fees General Fund Total 30,200 (4,100) 26,100 26,200 (100) 26,100 $ chg $ 19,271 $ 20,000 $ 20,000 $ 21,000 $ 151,635 160,000 160,000 168,000 604,788 728,947 728,900 746,000 $ 775,694 $ 908,947 $ 908,900 $ 935,000 $ 1,000 8,000 17,100 26,100 4% -3% 0% 3% % chg 3% 0% 3% % chg 5% 5% 2% 3% Department Positions Department Summary Authorized Positions by FTE Finance Director Accounting Manager Grants/Assessments Manager* Utility Billing Supervisor Accountant Accounting Technician Assessment Billing Specialist Customer Service Representative Finance Projects Analyst Grants Coordinator Payroll Specialist Total FTE *0.5 FTE is allocated to the Merrill Ranch CFDs Town of Florence, Arizona 2012-13 Actual 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 9.00 2013-14 Budget 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.10 1.00 1.00 1.00 11.10 2013-14 Projected 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.10 1.00 1.00 1.00 11.10 2014-15 Budget 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.10 1.00 1.00 1.00 11.10 46 | P a g e General Fund Human Resources Scott Barber, Human Resources Director Department Description The Human Resources Department manages a variety of services including employee compensation and benefits administration, hiring, new employee orientation, employee relations, personnel policy development, personnel records, worker’s compensation and unemployment claims. 2014/15 Goal and Objective Highlights  Continue to assist departments with issues relating to employee relations, recruitment and selection, personnel policy interpretation and others as may arise.  Continue to be a competent and trusted source of information to employees with questions regarding federal/state/Town policies and procedures, benefit issues and other areas within the scope of departmental responsibilities.  Conduct at least one general training for Town supervisory employees on a topic of interest and/or concern.  Closely monitor issues related to the transition of employee health benefit plan to new plan design and provider.  Fully implement provisions of new Safety & Loss Control Manual. 2013/14 Accomplishment Highlights  Developed, adopted and implemented new Personnel Policy; training sessions held.  Developed, adopted and implemented new Employee Performance Evaluation system/form and Supervisor’s Manual; training sessions held.  Drafted/amended and adopted several new Administrative Policies.  Conducted employee benefit package review and renewal process.  Managed firefighter Social Security coverage issue project through resolution.  Conducted review of employee position descriptions and classification/compensation system update.  Began publishing monthly employee newsletter.  Coordinated Town Boards & Commissions Appreciation event.  Director received Central Arizona Human Resources Management Association “HR Leader of the Year” award.  Coordinated a number of position recruitments and selection processes; conducted a number of new employee orientation sessions. Significant Budget Changes  $129,600 – added to salaries and benefits for hiring of HR Director as employee  ($95,200) – reduced contractual services with hiring of HR Director as employee  $25,000 – moved all unemployment costs to HR Department and increased based on prior year trends  $3,100 – added for furniture and file cabinets  Increases were offset in part by decreases in other line items based on prior year trends Town of Florence, Arizona 47 | P a g e Human Resources (continued) Department Budget 2012-13 Actual Department Summary Expenditures by Type 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg Salaries and Benefits Purchased Services Supplies Total $ 78,922 $ 72,025 $ 72,000 $ 223,300 $ 151,300 85,117 132,069 132,000 16,700 (115,300) 10,012 10,700 10,800 13,800 3,000 $ 174,051 $ 214,794 $ 214,800 $ 253,800 $ 39,000 210% -87% 28% 18% Funding Sources General Fund $ chg $ 174,051 $ 214,794 $ 214,800 $ 253,800 $ 39,000 % chg 18% 2012-13 Actual 2014-15 Budget Department Positions Department Summary Authorized Positions by FTE Human Resources Director Human Resources Coordinator Total FTE Town of Florence, Arizona 1.00 1.00 2.00 2013-14 Budget 1.00 1.00 2.00 2013-14 Projected 1.00 1.00 2.00 1.00 1.00 2.00 48 | P a g e General Fund Community Development Mark Eckhoff, Community Development Director Department Description The Community Development Department is responsible for development and implementation of the Town’s Master Plan and other long-term plans, processing land use applications, reviewing sign permits, zoning and code compliance. The department also handles the building permit and plan review process and enforces the adopted building codes through building inspections. The department is also responsible for the Town’s historic preservation, working with the Historic District Advisory Commission. 2014/15 Goal and Objective Highlights  Ongoing implementation of Territory Square project, particularly master planning and development efforts related to Town’s 40-acre site.  Work to further refine the NS Corridor and Passenger Rail Corridor.  Continue to streamline the development process, including modification of codes, adjustments of fees and proper use of Infill Incentive District.  Work to complete all pending annexations and related efforts.  Work to support growth, development and redevelopment opportunities throughout Florence, including the expansion of the AMR project and Johnson Ranch Estates.  Complete Padilla Park and help with other improvements to revitalize the core.  Move to building recently purchased from Pinal County Federal Credit Union. 2013/14 Accomplishment Highlights  Full implementation of SmartGov permitting software.  Drafted and adopted revised Design Review procedures.  Procured design-build construction services for the Padilla Park project and providing project management of the project.  Initiated restoration and contract efforts on Brunenkant building.  Ongoing involvement with plans for new Johnson Ranch Estates development, including drafting of the revised Development Agreement along with the Town Attorney.  Ongoing implementation of Territory Square development.  Developed new comparable zoning district for Wild Horse Estates.  Negotiating Pre-Annexation and Development Agreements relating to the potential annexation of Magic Ranch and Arizona Farms with the Town Attorney.  Updated DC Zoning District Ordinance for downtown and working to apply this to multiple properties in the historic core. Significant Budget Changes  $52,400 – added new Administrative Assistant position, which will help cover the increased workload due to an increase in development  $21,100 – Moved SmartGov software annual support from General Government to Community Development  Increases were offset in part by decreases in other line items based on prior year trends Town of Florence, Arizona 49 | P a g e Community Development (continued) Department Budget Department Summary Expenditures by Type Salaries and Benefits Purchased Services Supplies Total 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg $ 379,172 $ 437,950 $ 437,900 $ 522,400 $ 84,500 39,473 115,250 115,300 139,400 24,100 10,247 8,500 8,500 7,000 (1,500) $ 428,892 $ 561,700 $ 561,700 $ 668,800 $ 107,100 19% 21% -18% 19% Funding Sources $ chg Building Permits $ 345,757 $ 245,000 $ 477,000 $ 491,300 $ 14,300 Plan Review Fees 72,749 60,000 82,700 84,400 1,700 General Plan Amendments 1,500 3,000 3,100 100 Development Agreements 6,000 10,000 10,000 15,200 5,200 Special/Conditional Use 536 500 1,500 1,500 Publications 40 Subdivision Fees 64,334 45,000 10,000 10,200 200 Zoning Fees 3,536 5,000 8,000 8,200 200 General Fund 194,700 54,900 91,100 Total $ 492,952 $ 561,700 $ 592,200 $ 668,800 $ 112,800 % chg 3% 2% 3% 52% 0% 2% 2% #DIV/0! 13% Department Positions Department Summary Authorized Positions by FTE Community Development Director Senior Planner Planner Senior Building Inspector Building Inspector Permit Specialist Administrative Assistant Total FTE Town of Florence, Arizona 2012-13 Actual 1.00 1.00 1.00 1.00 1.00 1.00 6.00 2013-14 Budget 1.00 1.00 1.00 1.00 1.00 1.00 1.00 7.00 2013-14 Projected 1.00 1.00 1.00 1.00 1.00 1.00 1.00 7.00 2014-15 Budget 1.00 1.00 1.00 1.00 1.00 1.00 1.00 7.00 50 | P a g e General Fund Police Daniel Hughes, Police Chief Department Description The primary function of the Police Department and the reason for its existence is to protect life and property, maintain social order and enforce the laws of the State of Arizona and the Ordinances of the Town. The department investigates problems and incidents, seeks resolution and fosters a sense of security and safety in our neighborhoods. The Police Department consists of four divisions: Administration, Support Services, Volunteer Services and Operations. As a whole, the Police Department is responsible for The Administration division manages the operations of the Police Department including providing direction for the department, planning, staffing, coordination, reporting, budgeting, purchase requisitioning and grant writing. The Support Services division consists of dispatch communications, crime analysis, crime scene investigation support, record-keeping and property and evidence management. The Operations division consists of patrol and investigation functions. 2014/15 Goal and Objective Highlights  Complete work on the police station interview room, parking lot improvements and construction at the new sub-station in Anthem.  Create a Neighborhood Watch program.  Explore Alternative Patrol Methods (from our 5 year plan).  Update Communications Division updated technology.  Provide the needed safety equipment for “First Responders.”  Become more involved in school/train and equip active shooter teams.  Continue to work towards a regionalized communications center.  Hire a new Police Officer position with a focus on crime prevention and school presence. 2013/14 Accomplishment Highlights  Ranked 17th safest Town/City in America.  Completed and issued new policies.  Conducted a complete evidence audit and found no issues.  Saw a reduction in crime by 12%, reduction in vehicle accidents by 5.3%, reduction of simple assaults by 10%, reduction of criminal damage to property by 14%. Significant Budget Changes  $20,400 – added FT Office Assistant, which will provide office/clerical duties to be shared by Police and Fire at the new Anthem fire station (0.5 FTE in Police)  $91,600 – added Sergeant position  $66,100 – added Police Officer position, which will serve as a crime prevention and school resource officer  $47,600 – increased for new maintenance agreement for communications entered into in 2013/14  Increases were offset in part by decreases in other line items based on prior year trends Town of Florence, Arizona 51 | P a g e Police (continued) Department Budget 2012-13 Actual Department Summary Expenditures by Type Salaries and Benefits Purchased Services Supplies Total 2013-14 Budget 2013-14 Projected 2014-15 Budget $ 2,745,844 $ 3,467,330 $ 3,467,300 $ 3,602,400 $ 135,100 254,487 214,203 214,100 263,600 49,500 166,054 90,170 90,200 86,800 (3,400) $ 3,166,385 $ 3,771,703 $ 3,771,600 $ 3,952,800 $ 181,200 Expenditures by Function/Division Administration Support Services Volunteer Services Operations Total Funding Sources Special Duty Fees Police Records Fees Registration Fees Reimbursements Other General Fund Total 14/15 Budget vs. 13/14 Projected $ chg % chg $ chg $ 383,007 $ 364,868 $ 364,800 $ 402,900 $ 38,100 552,058 964,435 964,400 927,600 (36,800) 19,803 10,200 10,200 10,800 600 2,211,517 2,432,200 2,432,200 2,611,500 179,300 $ 3,166,385 $ 3,771,703 $ 3,771,600 $ 3,952,800 $ 181,200 $ chg $ 8,815 $ 500 $ 700 $ 700 $ 3,842 5,000 5,000 5,100 100 11,316 10,000 10,000 10,000 139,398 59,000 8,157 17,300 17,300 17,300 2,994,857 3,679,903 3,738,600 3,919,700 181,100 $ 3,166,385 $ 3,771,703 $ 3,771,600 $ 3,952,800 $ 181,200 4% 23% -4% 5% % chg 10% -4% 6% 7% 5% % chg 0% 2% 0% 0% 5% 5% Department Positions Department Summary Authorized Positions by FTE Police Chief Police Lieutenant Police Sergeant Police Officer Support Services Manager Communications Supervisor Lead Dispatcher Dispatcher Office Assistant Crime Analyst Evidence Technician Records Clerk Total FTE Town of Florence, Arizona 2012-13 Actual 1.00 1.00 4.00 24.00 1.00 1.00 1.00 8.50 0.75 1.75 1.75 45.75 2013-14 Budget 1.00 1.00 5.00 23.00 1.00 1.00 1.00 8.50 0.75 1.75 2.00 46.00 2013-14 Projected 1.00 1.00 5.00 23.00 1.00 1.00 1.00 8.50 0.75 2.00 1.75 46.00 2014-15 Budget 1.00 1.00 6.00 24.00 1.00 1.00 1.00 8.50 0.50 0.75 2.00 1.75 48.50 52 | P a g e General Fund Fire/Emergency Medical Services Peter Zick, Fire Chief Department Description The purpose of the Fire Department is to protect the lives and property of the Town’s citizens by providing the most modern proficient fire and EMS services possible. The department is dedicated to this challenge by planning for emergencies before they occur with an aggressive proactive program of fire and EMS training, life safety inspections and public education within the community. The Fire Department consists of an Administrative Division and two fire stations. Fire Station No. 1 is located just off of Main Street near the downtown area. Fire Station No. 2 is located in the Anthem subdivision, which is in the northwestern part of Florence off of Hunt Highway. 2014/15 Goal and Objective Highlights  Officer Development Academy for all Captains.  Engineer Development Academy for upcoming Engineers.  Bring Blue Card Instructor in house for training.  Wildland Firefighting Training and possible deployment to incidents.  Complete all required fire inspections under State MOU.  Start Hometown Heroes program for community education.  Complete strategic plan for department.  Finalize all SOPs for Admin and Vol. 2.  Continue to attend East Valley training sessions to start including Engine Companies.  Attend all weekly Hazmat training for our members that are Hazmat Techs.  Complete Paramedic and EMT refresher training.  Complete all required OSHA and NFPA training.  Complete bump up program for internal positions. 2013/14 Accomplishment Highlights  Developed a Training and Development Committee to determine minimum qualifications of each of our positions (Captain, Engineer, Firefighter).  Hired 8 Part-Time Firefighters after restructuring entire academy process. This academy was a huge success.  5 members completed Hazardous Materials Technician class bringing our total Hazmat Techs to 8.  Completed and opened Fire Station #2 in Anthem.  Completed acquisition and placed in service the new ladder fire apparatus.  Awarded a SAFER Grant for 3 full-time firefighters.  Replaced all of our heart monitors to enhance the safety of our life-saving equipment.  Implemented new emergency reporting software for call documentation.  Implemented new Electronic Patient Care reporting system.  Hired two new Battalion Chiefs. Town of Florence, Arizona 53 | P a g e Fire/EMS (continued) 2013/14 Accomplishment Highlights (continued)  Awarded an MOU with the State Fire Marshal to take over inspections of all County, State and all correctional facilities in the town.  Implemented a fire and life safety inspection program with the Prisons, schools and county buildings to include an informational tour of facilities and the scheduling of enforceable fire and life safety inspections.  Negotiated and signed an agreement with Central Arizona College to allow our fire department members to receive college credit for classes we hold at our department.  Evaluated and re-wrote many of our SOPs and procedures to start planning for future operations.  Developed relationships with surrounding fire department that now allows our members to attend East Valley Ladder Company Training with various other departments.  Started the process of getting MOUs signed with Queen Creek, Gilbert and Gila River Fire Department for Mutual Aid/Auto Aid assistance during emergency response.  Completed a cost analysis for switching dispatch services to Mesa Fire. This study also included radio coverage studies with Tech Services at Mesa Fire. Had many meetings on this subject and have a plan for implementation for this change if given the opportunity.  Joined the Pinal County wildland group and currently working toward better organizing the initial response and extended response request from state land management procedures.  Initiated and coordinated meetings with all of the corrections facilities on a monthly basis for discussions on SOPs and response plans to each of the facilities. This has greatly improved or relationship with our correctional partners.  Implemented a new Pre Plan Program that assists the Firefighters in having accurate pre fire plans of all of our buildings.  TRV 541 (transitional response vehicle) running 24/7 with one Firefighter/EMT and one Firefighter/Paramedic. Significant Budget Changes  $20,400 – added FT Office Assistant position, which will provide office/clerical duties to be shared by Police and Fire at the new Anthem fire station (0.5 FTE in Fire)  $170,800 – added three FT Firefighter positions in April 2014. The Town received a Staffing for Adequate Fire and Emergency Response federal grant to fund three firefighter position salary and benefits for two years.  $120,000 – increased PT hours to provide an increase level of service for the Town’s TRV program  $53,000 – increased OT, which has typically been under-budgeted in the past. The budget for 2014/15 figures in mandatory overtime and when coverage is necessary for training, vacation and sick time.  $40,000 – increased training and development pursuant to an agreement with Central Arizona College that allows firefighters to receive college credit for their training. The cost will be fully funded by fees the Town will receive for providing the facility and instructors.  $37,600 – increased to provide for new and replacement safety equipment (turnouts) Town of Florence, Arizona 54 | P a g e Fire (continued) Department Budget Department Summary Expenditures by Type Salaries and Benefits Purchased Services Supplies Total 2012-13 Actual 2013-14 Budget 2013-14 Projected $ 2,008,516 $ 2,344,762 $ 2,344,700 104,056 99,123 99,100 143,088 90,561 90,700 $ 2,255,660 $ 2,534,446 $ 2,534,500 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg $ 2,488,300 $ 143,600 6% 192,900 93,800 95% 128,000 37,300 41% $ 2,809,200 $ 274,700 11% Expenditures by Function/Division $ chg Administration Fire Station #1 Fire Station #2 Total 126,900 207,500 (59,700) 274,700 Funding Sources Permit Fees Plan Review Fees EMS Fees Rural Metro Reimb Fire Protection Fees Facility/Instructor Fees Inspection Fees Fire Insur. Premium Tax Miscellaneous General Fund Total $ 188,009 $ 435,512 $ 435,600 $ 562,500 $ 1,190,564 1,125,235 1,125,200 1,332,700 877,087 973,699 973,700 914,000 $ 2,255,660 $ 2,534,446 $ 2,534,500 $ 2,809,200 $ $ 1,375 $ 1,500 $ 1,500 525 5,000 500 5,000 5,000 18,653 20,000 12,000 3,500 7,000 7,000 1,675 1,000 1,000 19,533 18,000 22,600 4,593 2,205,806 2,476,946 2,484,900 $ 2,255,660 $ 2,534,446 $ 2,534,500 $ chg $ 10,000 $ 8,500 10,000 9,500 5,100 100 12,200 200 7,100 100 40,000 40,000 5,000 4,000 22,600 2,697,200 212,300 $ 2,809,200 $ 274,700 % chg 29% 18% -6% 11% % chg 567% 1900% 2% 2% 1% 400% 0% 9% 11% Department Positions Department Summary Authorized Positions by FTE Fire Chief Battalion Chief/Fire Marshall Battalion Chief Administrative Assistant Captain Engineer Firefighter Office Assistant Total FTE Town of Florence, Arizona 2012-13 Actual 1.00 1.00 1.00 6.00 6.00 9.00 24.00 2013-14 Budget 1.00 1.00 1.00 1.00 7.00 6.00 10.00 27.00 2013-14 Projected 1.00 1.00 1.00 1.00 7.00 6.00 13.00 30.00 2014-15 Budget 1.00 1.00 1.00 1.00 7.00 6.00 13.00 0.50 30.50 55 | P a g e Town of Florence, Arizona 56 | P a g e General Fund Information Technology Dan Bennington, Information Technology Manager Department Description The Information Technology Department promotes initiatives that use information technology to facilitate the Town's mission of public service. The department's focus is to provide reliable, simple to use and timely data. The department is committed to researching new technologies, hiring highly qualified staff and collaborating with all Town departments to provide effective technical solutions. 2014/15 Goal and Objective Highlights  Hire for a new Graphic Design and Digital Media Specialist position.  Improve communication on the Town Web site and Channel 11.  Assess our current IT security measures.  Develop and implement a Strategic IT Business Plan.  Establish a Southern Arizona Technology Consortium with other governmental agencies.  Improve Town processes; utilize existing technology and implement new where needed.  Further integrate GIS services into the workflow.  Develop and implement a rapid disaster recovery system, including a written Disaster Recovery Plan. 2013/14 Accomplishment Highlights  Designed and implemented technology systems in Fire Station #2 in Anthem.  Upgraded the Town internet connection for all users.  Designed, developed and implemented the CART Web site.  Implemented RAD virtual desktop access for Sanitation Services  Upgraded virtual servers to improve performance and increase the reliability.  Implemented a two factor authentication system for Spillman access in the Police Dept.  Implemented an interview room with audio and video recording capabilities at the PD.  Implemented a new 911 recording solution.  Upgraded the Channel 11 Live Production system and camera’s to improve quality and enhance reliability.  Assisted multiple Town departments with printing consolidation and the installation of new shared copier, printer and fax machines.  Upgraded the Waste Water South Treatment Plant Wireless Microwave Link.  Multiple layers for online GIS maps have been completed and are ready to go live.  Created maps, routes and stops for 2014 Home Tour with Community Development.  Worked with the City of Mesa to implement a GPS base station located on the North Florence Tower, which allows for greater in-field location accuracy. Significant Budget Changes  $55,900 – new Graphic Design and Digital Media Specialist position  $14,500 – redesign the Town Web site  $17,000 – increased costs due to change in Microsoft licensing requirements Town of Florence, Arizona 57 | P a g e Information Technology (continued) Department Budget Department Summary Expenditures by Type Salaries and Benefits Purchased Services Supplies Total Funding Sources Government Access Channel PEG Fees General Fund Total 2012-13 Actual 2013-14 Budget 2013-14 Projected $ 345,679 $ 402,835 $ 402,800 75,327 83,330 83,400 75,419 50,200 50,200 $ 496,425 $ 536,365 $ 536,400 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg $ 447,500 $ 44,700 11% 100,100 16,700 20% 67,400 17,200 34% $ 615,000 $ 78,600 15% $ chg $ 8,411 $ 6,615 $ 7,000 $ 7,200 $ 200 488,014 529,750 529,400 607,800 $ 496,425 $ 536,365 $ 536,400 $ 615,000 $ 78,400 78,600 % chg 3% 15% 15% Department Positions Department Summary Authorized Positions by FTE Information Technology Manager Network Analyst IT Technician GIS Coordinator Graphic Design and Digital Media Specialist Total FTE Town of Florence, Arizona 2012-13 Actual 1.00 1.00 2.00 1.00 5.00 2013-14 Budget 1.00 1.00 2.00 1.00 5.00 2013-14 Projected 1.00 1.00 2.00 1.00 5.00 2014-15 Budget 1.00 1.00 2.00 1.00 1.00 6.00 58 | P a g e General Fund Parks and Recreation Bryan Hughes, Parks and Recreation Director Department Description The Parks and Recreation Department is committed to providing traditional and innovative recreation programs and special events to the community. Recreation programs are available to all Town residents, children, youth, adult and seniors, and include fitness, aquatics, team and individual sports. Special events include the Junior Parada, July 4th Freedom Fest, Easter Eggstravaganza, fishing derby, pooch party, Christmas on Main Street and competitive and/or fun tournament events. The department also maintains and operates Town parks and the Dorothy Nolan Senior Center. 2014/15 Goal and Objective Highlights  Review and update department’s Mission, Vision and Values, as necessary.  Collect input from residents to improve existing recreation programs and special events.  Develop a comprehensive marketing program to better reach all residents of the Town.  Update the 2008 Parks and Recreation Master Plan.  Evaluate and improve Town existing parks and facilities.  Develop a playground safety inspection program. 2013/14 Accomplishment Highlights  Implemented the Telephone Reassurance Program, which utilizes volunteers to call homebound seniors seven days a week, 365 days a year.  Volunteers delivered over 3,900 meals to home bound seniors through our Meals on Wheels Program.  Implemented the Guardian Angel Program with the police department, which utilizes volunteers to install safety alert units in senior’s homes, which have helped save lives in several instances.  Led the coordination efforts for the 2014 Home Tour event. The event was a huge success and almost doubled the previous year’s attendance.  Implemented a Town before and after school program in Anthem.  Completed new playground installation at Main Street Park.  Installed a new scoreboard at Little League Park. Significant Budget Changes  $46,800 – added a Parks Maintenance Worker  $48,900 – added a Recreation Programmer for special events  $25,000 – increased parks maintenance budget for the addition of the new Padilla Park and enhance parks maintenance already being provided  $40,500 – increased part-time staffing and contracted services to increase recreational programming  $20,000 – increase contracted services to enhance special events Town of Florence, Arizona 59 | P a g e Parks and Recreation (continued) Department Budget Department Summary Expenditures by Type Salaries and Benefits Purchased Services Supplies Total 2012-13 Actual 2013-14 Budget 2013-14 Projected $ 819,876 $ 1,005,256 $ 1,005,500 227,242 242,584 242,400 109,979 97,500 97,500 $ 1,157,097 $ 1,345,340 $ 1,345,400 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg $ 1,174,200 $ 168,700 17% 297,600 55,200 23% 130,500 33,000 34% $ 1,602,300 $ 256,900 19% Expenditures by Function/Division $ chg Administration $ 193,999 $ 206,549 $ 206,500 $ 222,400 $ 15,900 Fitness Center 75,851 104,455 104,500 94,900 (9,600) Parks Maintenance 329,086 370,850 370,900 480,500 109,600 Aquatics 31,848 48,591 48,600 52,200 3,600 Recreation 244,181 305,715 305,700 360,200 54,500 Special Events 31,154 49,950 50,000 128,500 78,500 Senior Center 250,978 259,230 259,200 263,600 4,400 Total $ 1,157,097 $ 1,345,340 $ 1,345,400 $ 1,602,300 $ 256,900 % chg 8% -9% 30% 7% 18% 157% 2% 19% Funding Sources $ chg Facility Rental $ 301 $ 500 $ 500 $ 500 $ Swimming Pool Fees 2,000 1,300 1,300 1,400 100 Other Recreation Fees 1,151 Swimming Pool Rental Fees 1,275 1,000 1,000 1,100 100 Intersession Program 9,595 3,500 3,500 3,700 200 Athletic Programs 12,485 10,000 15,000 15,800 800 Special Interest Fees 2,643 2,000 2,600 2,700 100 Special Events 540 350 13,000 13,300 300 Fitness Center Fees 27,742 22,000 28,000 29,400 1,400 After School Program 4,316 5,000 10,000 15,500 5,500 Parks/Rec Donations 6,905 17,500 7,000 7,000 Parks/Rec Misc. 2,300 Senior Center Fees 16,571 15,200 17,200 17,700 500 Senior Center Donations 3,529 1,500 2,000 2,000 General Fund 1,065,744 1,265,490 1,244,300 1,492,200 247,900 Total $ 1,157,097 $ 1,345,340 $ 1,345,400 $ 1,602,300 $ 256,900 % chg 0% 8% Town of Florence, Arizona 10% 6% 5% 4% 2% 5% 55% 0% 3% 0% 20% 19% 60 | P a g e Parks and Recreation (continued) Department Positions Department Summary Authorized Positions by FTE Parks and Recreation Director Administrative Assistant Fitness Trainer Parks Superintendent Parks Foreman Parks Maintenance Worker I/II Recreation Coordinator Recreation Programmer Senior Center Coordinator Senior Center Assistant Total FTE Town of Florence, Arizona 2012-13 Actual 1.00 1.00 1.00 1.00 3.00 1.00 2.00 1.00 2.00 13.00 2013-14 Budget 1.00 1.00 1.00 1.00 3.00 1.00 2.00 1.00 2.00 13.00 2013-14 Projected 1.00 1.00 1.00 1.00 3.00 1.00 2.00 1.00 2.00 13.00 2014-15 Budget 1.00 1.00 1.00 1.00 4.00 1.00 3.00 1.00 2.00 15.00 61 | P a g e Town of Florence, Arizona 62 | P a g e General Fund Library Rosemary Bebris, Library Director Department Description The Library Department’s main objective is to provide resource materials and services to help residents obtain information meeting their personal, educational and professional needs with an emphasis on educational resources, youth services and popular material. 2014/15 Goal and Objective Highlights  Continue to be a key member of the team constructing a new library.  Move into the new library.  Develop alternate methods of library services delivery to patrons of the Florence community in the event of a gap between the completion of the new library facility and the termination of the Joint-Use Library Intergovernmental Agreement in May, 2015.  Develop and implement a monthly digital program for Youth supporting the AZ Department of Education Educational Technology Standards for grades Pre-K–6.  Develop and implement a series of young adult programs to encourage teen participation in the new library facility.  Assess adult programming to determine community needs/desires regarding future programming topics and event scheduling. 2013/14 Accomplishment Highlights  New digital service “Hoopla Digital” was introduced. This is a mobile app that makes thousands of movies, television shows and music albums available.  Partnered with the Main Street Program and McFarland State Historic Park to present “Journey Stories,” a Smithsonian on Main Street Exhibition. The library hosted a weekly guest speaker series and film series that tied in to the exhibit.  Conducted monthly outreach visits to Head Start and Florence Preschool.  Received three Kids Cybernet Station PCs to replace aging equipment.  Upgraded 21 of the library’s public PCs.  Had over 100,000 patrons visit the library with over 1,000 library cards issued.  Assisted with the RFQ/RFP process to build a new library facility. Town of Florence, Arizona 63 | P a g e Library (continued) Department Budget 2012-13 Actual Department Summary Expenditures by Type Salaries and Benefits Purchased Services Supplies Total 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg $ 267,560 $ 315,343 $ 315,400 $ 315,400 $ 11,617 17,122 27,000 31,800 32,557 34,575 34,600 33,400 $ 311,734 $ 367,040 $ 377,000 $ 380,600 $ Funding Sources Library Fees Library Fines Donations Miscellaneous Revenue General Fund Total 4,800 (1,200) 3,600 $ chg $ 6,041 $ 81,000 $ 81,000 $ 85,100 $ 169 200 200 200 2,500 2,717 302,807 283,340 295,800 295,300 $ 311,734 $ 367,040 $ 377,000 $ 380,600 $ 4,100 (500) 3,600 0% 18% -3% 1% % chg 5% 0% 0% 1% Department Positions Department Summary Authorized Positions by FTE Library Director Librarian Library Assistant Library Aide Office Assistant Total FTE Town of Florence, Arizona 2012-13 Actual 1.00 2.00 1.00 1.50 0.75 6.25 2013-14 Budget 1.00 2.00 1.00 1.50 0.75 6.25 2013-14 Projected 1.00 2.00 1.00 1.50 0.75 6.25 2014-15 Budget 1.00 2.00 1.00 1.50 0.75 6.25 64 | P a g e General Fund Engineering Wayne Costa, Public Works Director/Town Engineer Department Description The Engineering Division of the Public Works Department is responsible for management, inspection, technical plan reviews, and coordination of the planning, design, and construction of CIP and Development Projects. 2014/15 Goal and Objective Highlights  Inspect the construction of all public infrastructure projects installed and monitor the throughout the warranty period.  Planning, engineering, maintenance, and control of all traffic operation activities within the Town streets.  Review plans and construction documents for Right-of-Way Permits for conformance with Town Code, MAG Standards, and the MUTCD (excepting Utilities Division work activities).  Respond to citizens/contractor’s sequence of traffic engineering studies, road closures, and traffic control devices including pavement markings.  Management of CIP Projects. 2013/14 Accomplishment Highlights  Acquired Aquifer Protection Permit for Merrill Ranch Water Reclamation Facility.  Completed Engineering of Well No. 3B, South WWTP modifications to Operation Building/Effluent Water System and majority of North Florence Water Supply Tanks.  Completed Engineering of Plant Road, Diversion Dam Road, Adamsville Road Phase I, Main Street Extension, Main Street Curb Cuts and Crosswalk Intersection Projects.  Monitor overall condition index of overall pavement condition; assess condition and formulate improvements for long term life cycle benefits. Town of Florence, Arizona 65 | P a g e Engineering (continued) Department Budget Department Summary Expenditures by Type Salaries and Benefits Purchased Services Supplies Total Funding Sources Civil Engineering Fees General Fund Total 2012-13 Actual $ $ 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg 94,815 $ 152,960 $ 153,000 $ 166,600 $ 13,600 9% 1,340 17,875 17,900 18,100 200 1% 3,703 5,600 5,600 8,000 2,400 43% 99,858 $ 176,435 $ 176,500 $ 192,700 $ 16,200 9% $ chg $ 175,614 $ 160,000 $ 38,400 $ 39,500 $ 1,100 16,435 138,100 153,200 15,100 $ 175,614 $ 176,435 $ 176,500 $ 192,700 $ 16,200 % chg 3% 11% 9% 2012-13 Actual 2014-15 Budget Department Positions Department Summary Authorized Positions by FTE Public Works Director/Town Engineer Associate Engineer Engineering Tech Assistant Office Assistant Total FTE Town of Florence, Arizona 0.20 1.00 0.10 1.30 2013-14 Budget 0.20 1.00 1.00 0.10 2.30 2013-14 Projected 0.20 1.00 1.00 0.10 2.30 0.20 1.00 1.00 0.10 2.30 66 | P a g e General Fund General Government Mike Farina, Finance Director Department Description General Government represents non- or interdepartmental costs of the Town including contingency funds, telephone, liability insurance, utilities and maintenance of general government buildings and a pool of funds designated to replace computers. Significant Budget Changes  $20,000 – establish a computer and related items replacement pool  $40,200 – maintenance improvements to various facilities as noted below Facilities: Senior Center exterior doors Facilities: Senior Center roof replacement Facilities: Senior Center exterior lights Facilities: Town Hall water heaters Facilities: Fire Station #1 sink, faucet, eye wash Facilities: Heritage Park concessions door lock set Facilities: Heritage Park concessions toilets/urinals Facilities: Heritage Park concessions lavatory counters/sinks Facilities: Little League Park concessions toilets Facilities: Town Hall exterior paint Facilities: Silver King exterior paint 3,600 1,500 1,100 1,000 2,200 1,800 800 3,200 5,000 12,000 8,000 40,200 Department Budget 2012-13 Actual Department Summary Expenditures by Type Purchased Services Supplies Total General Fund Total 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg $ 335,379 $ 587,700 $ 587,700 $ 647,600 59,900 76,886 35,385 65,400 36,000 (29,400) $ 412,265 $ 623,085 $ 653,100 $ 683,600 $ 30,500 Funding Sources Miscellaneous 2013-14 Budget $ chg $ 76,028 $ 59,420 $ 130,500 $ 58,000 $ (72,500) 336,237 563,665 522,600 625,600 103,000 $ 412,265 $ 623,085 $ 653,100 $ 683,600 $ 30,500 Town of Florence, Arizona 10% -45% 5% % chg -56% 20% 5% 67 | P a g e General Fund Cemetery Wayne Costa, Public Works Director Department Description The Public Works Department handles management, maintenance and improvements for the Town cemetery. 2014/15 Goal and Objective Highlights    Enhance the entryway feature and Salazar Road to the entrance of the cemetery. Investigate need for expansion and plan accordingly for platting. Mend fences for security and replace where necessary. 2013/14 Accomplishment Highlights     Started conversion of all cemetery records to computerized tracking for historical records. Prepared and completed the burial of 38 plots throughout the year. Completed maintenance of the cemetery restroom building interior. Sold approximately 28 lots and handled approximately 118 citizens and inquiries on plot sales as well as providing burial information. Department Budget Department Summary Expenditures by Type Salaries and Benefits Purchased Services Supplies Total Funding Sources Cemetery Fees General Fund Total 2012-13 Actual $ $ $ $ Town of Florence, Arizona 5,493 $ 6,857 976 13,326 $ 20,801 $ 20,801 $ 2013-14 Budget 2013-14 Projected 14,950 $ 8,400 2,200 25,550 $ 17,500 $ 8,050 25,550 $ 14,900 $ 8,400 2,200 25,500 $ 11,000 $ 14,500 25,500 $ 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg $ (14,900) -100% 7,500 (900) -11% 1,500 (700) -32% 9,000 $ (16,500) -65% $ chg 11,200 $ 200 (16,700) 11,200 $ (16,500) % chg 2% -100% -56% 68 | P a g e General Fund Economic Development Charles Montoya, Town Manager Department Description The Economic Development Division is responsible for planning, developing and directing the Town’s economic development activities, as well as assisting with efforts to retain, strengthen and expand existing Town businesses. Staff serves as the Town liaison to the Florence Chamber of Commerce, McFarland State Park, Industrial Development Authority and Redevelopment Commission. 2014/15 Goal and Objective Highlights  Move into the Brunenkant building.  Open a Florence Business Assistance Center to support new and existing businesses.  Target potential businesses for recruitment and actively work with them to open locations in Florence.  Create an economic development strategic plan. 2013/14 Accomplishment Highlights  Created a property inventory containing information that will be useful for business retention and attraction.  Managed the Silver King Marketplace leases.  Developed a draft Public Art program.  Drafted the initial framework for a new farmers market at Padilla Park.  Promoted economic development opportunities at the Retail Real Estate Convention. Significant Budget Changes  $10,000 – requested contribution increase by the Florence Chamber of Commerce  $8,500 – increase marketing of the Town of Florence to further generate economic development Town of Florence, Arizona 69 | P a g e Economic Development (continued) Department Budget 2012-13 Actual Department Summary Expenditures by Type Salaries and Benefits Purchased Services Supplies Total 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg $ 81,362 $ 82,980 $ 83,000 $ 74,700 $ 115,286 82,935 83,000 107,500 1,332 1,750 1,700 500 $ 197,980 $ 167,665 $ 167,700 $ 182,700 $ Funding Sources (8,300) 24,500 (1,200) 15,000 $ chg Dedicated Town Sales Tax $ 1,208 $ 600 $ 600 $ 600 $ Kiosk Fees 6,580 7,680 7,700 7,900 Donations 5,772 General Fund 184,420 159,385 159,400 174,200 Total $ 197,980 $ 167,665 $ 167,700 $ 182,700 $ 200 14,800 15,000 -10% 30% -71% 9% % chg 0% 3% 9% 9% Department Positions Department Summary Authorized Positions by FTE Management Analyst Total FTE Town of Florence, Arizona 2012-13 Actual 1.00 1.00 2013-14 Budget 1.00 1.00 2013-14 Projected 1.00 1.00 2014-15 Budget 1.00 1.00 70 | P a g e General Fund Transfers Out Mike Farina, Finance Director Department Description This section identifies transfers out of the General Fund to other funds for grant or other purposes identified by the Town during the budget process. Transfers to Fleet Services and Facility Services represent General Fund department’s share of fleet and facility internal service costs. 2013/14 Accomplishment Highlights  Identified nearly $4 million of General Fund surplus that could be transferred to the Capital Project Fund for future capital projects, while maintaining a healthy fund balance in the General Fund. Approximately $1 million of this balance is the result of the Town settling a sales tax lawsuit issue. Department Budget Transfers Out Transfer to Fund: Capital Projects Fleet Services Grants Economic Development Capital Projects Facility Services Total Funding Sources General Fund 2012-13 Actual 14/15 Budget vs. 13/14 Projected $ chg % chg $ 4,000,000 $ $ 3,967,700 $ $ (3,967,700) -100% 415,834 415,800 489,500 73,700 18% 36,348 5,500 (5,500) -100% 444,856 2013-14 Budget - 2013-14 Projected - 2014-15 Budget - - #DIV/0! 300,474 300,500 308,900 8,400 $ 4,481,204 $ 716,308 $ 4,689,500 $ 798,400 $ (3,891,100) 3% -83% $ chg $ 4,481,204 $ 716,308 $ 4,689,500 $ 798,400 $ (3,891,100) % chg -83% Town of Florence, Arizona 71 | P a g e Town of Florence, Arizona 72 | P a g e Town of Florence, Arizona 73 | P a g e Town of Florence, Arizona 74 | P a g e CAPITAL PROJECTS FUND Summary Various Departments Fund Description The Capital Project Fund accounts for expenditures that are capital in nature, including furniture, fixtures and equipment, vehicles and capital improvement projects not accounted for in other funds (i.e. utility and street projects). Funds from this fund are also transferred to other funds for one-time expenditures that do not meet the capital expenditure threshold. 2014/15 Goal and Objective Highlights  Various department building improvement and equipment purchases.  Budget set-aside for possible annexation of Magic Ranch and Arizona Farms.  Dirt work for new library, aquatics and recreation complex site.  Construct new library, aquatics and recreation complex.  Extend Main Street north to Highway 79 through Territory Square.  Street, sidewalk, curb and gutter replacement and new.  Softball field #3 lighting.  Acquire former Pinal County Federal Credit Union.  Establish a Public Art Program. 2013/14 Accomplishment Highlights  Various department building improvements and equipment purchases.  Acquisition of the new fire ladder apparatus.  Main Street crosswalk improvements.  Main Street Park playground equipment and improvements.  Brunenkant building rehabilitation. Town of Florence, Arizona 75 | P a g e CAPITAL PROJECTS FUND SUMMARY Capital Projects Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Taxes Other Revenue/Sources Transfers In Total Revenue $ chg $ Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona % chg 853,304 $ 1,100,000 $ 1,458,000 $ 1,509,000 $ 51,000 1,322,407 80,000 80,000 5,050,000 4,970,000 4,260,913 3,967,700 6,456,100 2,488,400 6,436,624 1,180,000 5,505,700 13,015,100 7,509,400 Expenditures Purchased Services Supplies Capital Outlay Transfers Out Total Expenditures 14/15 Budget vs. 13/14 Projected 216,631 135,158 1,501,583 361,422 2,214,794 949,100 77,600 6,060,712 359,663 7,447,075 320,400 67,600 2,306,300 359,800 3,054,100 1,988,700 110,000 20,426,900 652,000 23,177,600 3% 6213% 63% 136% $ chg % chg 1,668,300 42,400 18,120,600 292,200 20,123,500 521% 63% 786% 81% 659% $ 6,478,644 $ 10,652,613 $ 10,700,500 $ 13,152,100 4,221,830 (6,267,075) 2,451,600 (10,162,500) $ 10,700,474 $ 4,385,538 $ 13,152,100 $ 2,989,600 76 | P a g e CAPITAL PROJECTS FUND (continued) Revenue Capital Projects Fund Revenue 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Taxes City Sales Tax Total Taxes 14/15 Budget vs. 13/14 Projected $ chg % chg 853,304 853,304 1,100,000 1,100,000 1,458,000 1,458,000 1,509,000 1,509,000 51,000 51,000 3% 3% Other Revenue/Sources Investment Earnings Unrlzd Gain/Loss Investments Miscellaneous Debt Proceeds Total Other Revenue/Sources 50,167 (97,880) 120 1,370,000 1,322,407 50,000 30,000 80,000 50,000 30,000 80,000 50,000 5,000,000 5,050,000 4,970,000 4,970,000 0% Transfers In From General Fund From Construction Tax Fund From Food Tax Fund From Gen Govt Imp Fee Fund From Parks Impact Fee Fund From Library Impact Fee Fund Total Transfers In 4,000,000 260,913 4,260,913 - 3,967,700 3,967,700 1,000,000 2,100,000 1,219,700 1,289,700 846,700 6,456,100 (3,967,700) 1,000,000 2,100,000 1,219,700 1,289,700 846,700 2,488,400 -100% Total Revenue 6,436,624 5,505,700 13,015,100 7,509,400 136% Town of Florence, Arizona 1,180,000 16567% 6213% 63% 77 | P a g e CAPITAL PROJECTS FUND (continued) Expenditures Capital Projects Fund Expenditures Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected Administration Repair and Maintenance Other Total Administration 56,064 56,064 21,700 21,700 21,700 21,700 Finance Professional Services Machinery and Equipment Total Finance 6,000 20,932 26,932 - - Community Development Professional Services 97,756 600,000 91,200 Total Community Development 97,756 600,000 91,200 Police Repair and Maintenance Other Professional Services Machinery and Equipment Computer/Software Vehicles Machinery and Equipment Other Improvements Other Improvements Total Police Services 45,610 6,277 4,924 29,509 141,486 10,825 382,008 620,639 88,000 50,000 160,500 298,500 20,500 27,500 48,000 Fire/Emergency Medical Services Repair and Maintenance Safety Equipment Safety Equipment Vehicles Machinery and Equipment 56,901 64,127 559,201 5,816 6,000 258,509 184,800 Other Improvements Vehicles Total Fire/EMS Services 100,268 199,329 985,642 1,151,553 1,416,062 1,175,400 1,360,200 30,000 770,000 800,000 270,000 270,000 Public Works Machinery and Equipment Other Improvements Total Public Works Town of Florence, Arizona - 2014-15 Budget 2014-15 detail 500,000 annexation set-aside 500,000 20,000 modular workstations 20,000 1,108,800 CLOMR/LOMR; incl. $508,800 carryover 1,108,800 88,000 30,600 29,500 133,000 281,100 carryover Compstat dashboards carryover carryover 6,000 carryover 118,700 $45,000 alerting system; plus $73,700 carryover 124,700 30,000 carryover 2,150,000 see below 2,180,000 78 | P a g e CAPITAL PROJECTS FUND (continued) Expenditures (continued) Capital Projects Fund Expenditures Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected Information Technology Other Supplies Computers/Printers Other Improvements Computers/Software 10,171 - 67,600 157,650 - 67,600 50,500 - Total Information Tech 10,171 225,250 118,100 Parks and Recreation Repair and Maintenance Repair and Maintenance Buildings Machinery and Equipment Other Improvements 5,085 14,624 24,000 10,700 106,000 198,000 300,000 24,000 700 6,000 125,000 - Land Acquisition Total Parks and Recreation 19,709 50,000 688,700 155,700 Senior Center Repair and Maintenance Total Senior Center - 27,200 27,200 - Fleet Services Repair and Maintenance Small Tools Machinery and Equipment Other Improvements Fleet Replacement Total Fleet Services - 100,000 10,000 66,500 176,500 - General Government Repair and Maintenance Professional Services Facilities Maintenance Art Buildings Machinery and Equipment Other Improvements 3,959 - 71,500 262,000 2,000,000 22,800 160,000 12,000 210,000 Land Acquisition Land Acquisition Total General Government 32,500 36,459 500,000 2,833,500 224,600 629,400 Town of Florence, Arizona 2014-15 Budget 2014-15 detail 107,200 carryover 15,000 fiber connection to new building 122,200 10,000 carryover 73,000 carryover 650,000 $150,000 softball field #3 lighting; carryover $500,000 for Padilla Park 733,000 27,200 carryover 27,200 100,000 10,000 66,500 200,000 500,000 876,500 48,700 100,000 100,000 13,853,000 100,000 2,075,000 carryover carryover carryover fueling facility see below carryover cost of issuance public art see below capital FFE contingency plus $75,000 carryover 275,400 carryover 16,552,100 79 | P a g e CAPITAL PROJECTS FUND (continued) Expenditures (continued) Capital Projects Fund Expenditures Summary Transfers Out To General Fund To Police Impact Fee Fund To Debt Service Fund Total Transfers Out Total Expenditures 2012-13 Actual 2013-14 Budget 1,759 359,663 361,422 359,663 359,663 359,800 359,800 2,214,794 7,447,075 3,054,100 Public Works - Other Improvements: - Main Street Extension (CIP T-13) - Road repair and maintenance - Main Street overlay - Curb and sidewalk new/replace - carryover (neighborhood lighting project) Fleet: - Police vehicles (2 new) - Public Works water truck (replacement) - Vehicle for Fleet pool (new) - Fleet replacements General Government - Buildings: - Library/Aquatics/Recreation facilities - ^ ^ project management - Acquire Pinal County Federal Credit Union building - ^ ^ building tenant improvements - Fire Station #1 office/dorm windows - Silver King Marketplace electrical re-wiring suites - Finance cashier window modification - Town Hall Admin counter security modification Town of Florence, Arizona 2013-14 Projected 2014-15 Budget 2014-15 detail 202,200 one-time small FFE 449,800 see debt service fund 652,000 23,177,600 700,000 500,000 200,000 250,000 500,000 2,150,000 98,000 125,000 35,000 242,000 500,000 13,000,000 280,000 335,000 60,000 50,000 100,000 18,000 10,000 13,853,000 80 | P a g e ECONOMIC DEVELOPMENT CAPITAL PROJECT FUND Summary Mike Farina, Finance Director Fund Description The Economic Development Capital Project Fund accounts for the receipts of resources to be used for capital expenditures related to Economic Development. Summary Economic Development Capital Projects Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Other Revenue/Sources Transfers In Total Revenue 14/15 Budget vs. 13/14 Projected $ chg $ (2,206) $ 444,856 442,650 5,000 $ 5,000 2,400 $ 2,400 2,400 $ 2,400 % chg - 0% 0% Expenditures Purchased Services Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance $ $ - 444,856 444,856 $ 444,856 $ 442,650 (439,856) 442,650 $ 5,000 $ 2,200 2,200 442,700 442,700 442,700 $ 442,900 440,500 20023% 440,500 20023% 200 (440,300) 442,900 $ 2,600 Revenue Economic Development Capital Projects Fund Revenue 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Other Revenue/Sources Investment Earnings Unrlzd Gain/Loss on Investments Total Other Revenue/Sources 14/15 Budget vs. 13/14 Projected $ chg 2,201 (4,407) (2,206) % chg 5,000 5,000 2,400 2,400 2,400 2,400 - Transfers In From General Fund Total Transfers In 444,856 444,856 - - - - Total Revenue 442,650 5,000 2,400 2,400 - Town of Florence, Arizona 0% 0% 0% 81 | P a g e Town of Florence, Arizona 82 | P a g e Town of Florence, Arizona 83 | P a g e Town of Florence, Arizona 84 | P a g e Town of Florence, Arizona 85 | P a g e Town of Florence, Arizona 86 | P a g e HIGHWAY USER REVENUE FUND Summary Wayne Costa, Public Works Director/Town Engineer Fund Description The Highway User Revenue Fund includes planning, design, construction, operation and maintenance of the Town’s public street system. 2014/15 Goal and Objective Highlights         Provide service, safety, and support for transportation infrastructure. Support the efforts in the planning of the CIP Projects for FY 14/15. Continue maintenance operations involving streets, rights-of-way, street sweeping, shoulder mowing and gravel/bridge maintenance. Provide Pavement Ride Quality Program to sustain a safe community and provide outstanding services. Inspect all facets of roadways, sidewalks, drainage, and rights-of-way to ensure smoothness, durability, accessibility and performance are met. Utilize a maintenance program to be based upon street condition and maintenance need. Increase and provide enhanced pavement markings that are well defined to provide highly visible marking. Provide increased street sweeping frequency to keep streets clean, safe and protect environment while maintaining a vibrant community in accordance with Federal/State Air and Water Quality Standards while facilitating faster sweeping efforts after adverse weather conditions. 2013/14 Accomplishment Highlights      Completed the Plant Road stabilization paving to address PM10 criteria and provide alternate route to the Town core. Increased pavement marking frequency to keep marking as visible as possible throughout the year. Implemented construction Traffic Control operations by the Town to minimize CIP Project costs and ensure safety of citizens and traveling public. Conducted traffic analysis via traffic speed counts to maintain safe roads, minimize vehicle delays and stops and equitably serve traveling public. Provided repair and remediation to Florence Heights Drive for a 3 year life span while design is finalized by ADOT and SCID. Significant Budget Changes  See list of capital improvement projects. Town of Florence, Arizona 87 | P a g e HIGHWAY USER REVENUE FUND Summary Highway User Revenue Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget $ chg Revenue Intergovernmental Other Revenue/Sources Transfers In Total Revenue $ 2,527,057 $ 14,340 3,046 2,544,443 2,575,000 $ 17,000 9,750 2,601,750 2,663,500 $ 37,000 9,900 2,710,400 2,806,500 $ 37,000 9,900 2,853,400 Personal Services Purchased Services Supplies Capital Outlay Transfers Out Total Expenditures 1,130,941 251,282 208,996 231,081 309,912 2,132,212 1,272,500 256,300 423,400 4,525,000 773,589 7,250,789 1,272,500 256,300 423,400 149,300 785,200 2,886,700 1,178,700 268,100 84,000 6,725,700 619,800 8,876,300 $ 6,130,762 $ 5,626,009 $ 6,543,000 $ 6,366,700 $ 412,231 (4,649,039) 6,542,993 $ 976,970 $ Revenue Over/Under Expenditures Ending Fund Balance Fund Balance as Percent of Operating Expenditures Town of Florence, Arizona 344% 38% % chg 143,000 143,000 $ chg Expenditures Beginning Fund Balance 14/15 Budget vs. 13/14 Projected 5% 0% 0% 5% % chg (93,800) -7% 11,800 5% (339,400) -80% 6,576,400 4405% (165,400) -21% 5,989,600 207% (176,300) (6,022,900) 6,366,700 $ 343,800 246% 16% 88 | P a g e HIGHWAY USER REVENUE FUND (continued) Highway User Revenue Fund Revenue 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Intergovernmental Highway Users Gas Tax Transportation Excise Tax Total Intergovernmental Other Revenue/Sources Investment Earnings Unrlzd Gain/Loss Investments Public Utility Fees Maintenance Revenue Miscellaneous Revenue Sale of Assets Proceeds from Loan Total Other Revenue/Sources Transfers In Transfer from SLIDS Transfer from Grants Total Transfers In Total Revenue Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected $ chg % chg 1,606,251 920,806 2,527,057 1,660,000 915,000 2,575,000 1,660,000 1,003,500 2,663,500 1,752,800 1,053,700 2,806,500 92,800 50,200 143,000 24,456 (62,315) 2,296 15,470 4,064 369 30,000 14,340 15,000 1,000 1,000 17,000 25,000 1,000 10,000 1,000 37,000 25,000 1,000 10,000 1,000 37,000 - 3,046 3,046 9,750 9,750 9,900 9,900 9,900 9,900 - 2,544,443 2,601,750 2,710,400 2,853,400 143,000 6% 5% 5% 0% 0% 0% 0% 0% 0% 0% 5% 89 | P a g e HIGHWAY USER REVENUE FUND (continued) Capital Outlay Budget Capital Outlay Expenditures Florence Gardens Street Impr Adamsville (Main to Central) SH79B/SH287 Intersection Impr Diversion Dam Road Impr Streets Signalization Felix Road 1/2 Road Impr Pinal St Drainage (Butte to First) Hunt Highway Overlay East Butte Microseal Hunt Hwy Intersection Impr (Town limit to CFD) Florence Heights Impr (Main to SR79) Stormwater Master Plan Stormwater Utility Impr Machinery and Equipment Total 2012-13 Actual 147,589 - 2013-14 Budget 40,000 1,600,000 250,000 1,575,000 150,000 450,000 125,000 110,000 175,000 - 2013-14 Projected 46,400 24,600 12,900 65,400 - 83,492 231,081 25,000 25,000 4,525,000 149,300 2014-15 Budget CIP Proj # 40,000 T08 T10 603,600 T14 2,125,400 T17 412,100 T28 225,000 T31 650,000 T41 44,600 T44 175,000 T45 355,000 T46 1,900,000 125,000 45,000 25,000 6,725,700 T55 U01 U02 n/a Department Positions Fund Summary Authorized Positions by FTE Public Works Director/Town Engineer Office Assistant Office Supervisor Public Works Superintendent Maintenance Foreman Maintenance Worker III Maintenance Worker I/II Operations Technician Total FTE Town of Florence, Arizona 2012-13 Actual 0.60 0.30 1.00 1.00 0.25 3.00 12.00 1.00 19.15 2013-14 Budget 0.60 0.30 1.00 1.00 0.25 3.00 12.00 1.00 19.15 2013-14 Projected 0.60 0.30 1.00 1.00 0.25 3.00 12.00 1.00 19.15 2014-15 Budget 0.60 0.30 1.00 1.00 0.25 3.00 12.00 1.00 19.15 90 | P a g e High Intensity Drug Trafficking Area Grant State Special Projects Grants Community Development Block Grants Staffing for Adequate Fire and Emergency Response Grant Governor’s Office of Highway Safety Grants Gaming Grants Arizona Department of Homeland Security Grants U.S. Department of Justice Grants Certified Local Government Grants Local Transportation Assistance Fund II Grants Library State Grants-in-Aid Arizona Department of Transportation Main Street Streetscape Grant Maricopa Association of Governments Grants Other Grants Town of Florence, Arizona 91 | P a g e Town of Florence, Arizona 92 | P a g e GRANTS FUND Summary Mike Farina, Finance Director Fund Description The Grants Fund accounts for the receipt of funds from a variety of federal, state and tribal and other grant sources. Expenditures of grant funds are also accounted for in this fund and are must be for the particular purpose and in accordance/compliance with grantor requirements. Grants Fund Summary Revenue HIDTA Grants SSP Grants CDBG Grants SAFER Grant GOHS Grants Gaming Grants AZ DOHS Grants DOJ Grants CLG Grants Library SGIA Grants ADOT Streetscape Grant MAG Grants Other Grants Total Revenue 2012-13 Actual $ Expenditures HIDTA Grants SSP Grants CDBG Grants SAFER Grant GOHS Grants Gaming Grants AZ DOHS Grants DOJ Grants CLG Grants LTAF II Grants Library SGIA Grant ADOT Streetscape Grant MAG Grant Other Grants Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected 92,863 $ $ 19,165 701,370 355,056 8,380 104,069 111,163 145,017 20,100 1,800 10,000 1,770 460,524 588,427 1,442,850 149,600 $ 19,000 $ (130,600) 310,600 (310,600) 226,300 226,300 84,300 173,100 88,800 55,300 (55,300) 125,500 (125,500) 2,900 (2,900) 10,000 (10,000) 1,800 1,800 116,600 430,100 313,500 188,300 188,300 2,500,000 2,500,000 856,600 3,538,600 2,682,000 -87% -100% 92,863 19,165 360,286 5,934 63,653 1,800 543,701 149,600 310,600 84,300 55,300 47,600 125,500 2,900 10,000 39,700 3,500 116,600 945,600 -87% -100% 701,370 104,069 168,698 20,100 10,000 39,681 1,770 460,524 1,506,212 19,000 226,300 173,100 1,800 430,100 188,300 2,500,000 3,538,600 $ 42,465 $ 65,018 $ 89,000 $ - $ 44,726 87,191 $ (63,362) 1,656 $ (89,000) $ - (130,600) (310,600) 226,300 88,800 (55,300) (47,600) (125,500) (2,900) (10,000) (39,700) (1,700) 313,500 188,300 2,500,000 2,593,000 105% -100% -100% -100% -100% 0% 269% 313% 105% -100% -100% -100% -100% -100% -100% -49% 269% 274% 93 | P a g e GRANTS FUND (continued) High Intensity Drug Trafficking Area Grants High Intensity Drug Trafficking Area Grants Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Other Federal Grants Total Revenue $ chg $ Expenditures Salaries and Benefits Total Expenditures Beginning Balances Revenue Over/Under Expenditures Ending Balances 14/15 Budget vs. 13/14 Projected 92,863 $ 92,863 - $ 149,600 $ 149,600 92,863 92,863 - 149,600 149,600 % chg 19,000 $ (130,600) 19,000 (130,600) -87% -87% $ chg (130,600) (130,600) % chg -87% -87% 19,000 19,000 $ - $ - $ - $ - $ - $ - $ - $ - State Special Projects Grants State Special Projects Grants Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Other Federal Grants Operating Transfers In Total Revenue $ chg $ Expenditures Purchased Services Supplies Capital Outlay Transfers Out Total Expenditures Beginning Balances Revenue Over/Under Expenditures Ending Balances Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected 19,165 $ 582,560 $ 280,900 $ 118,810 29,700 19,165 701,370 310,600 6,627 9,094 3,444 19,165 647,183 54,187 701,370 5,400 302,000 3,200 310,600 % chg - $ (280,900) (29,700) (310,600) -100% -100% -100% - $ chg (5,400) (302,000) (3,200) (310,600) % chg -100% $ - $ - $ - $ - $ - $ - $ - $ - -100% -100% -100% 94 | P a g e GRANTS FUND (continued) Community Development Block Grants Community Development Block Grants Summary 2012-13 Actual 2013-14 Budget Revenue Federal Grants $ 263,086 $ Transfer from General Fund 34,852 Transfer from Water Utility Fund 57,118 Total Revenue 355,056 Expenditures Purchased Services Capital Outlay Transfers Out Total Expenditures Beginning Balances Revenue Over/Under Expenditures Ending Balances 4,819 355,467 360,286 - 2013-14 Projected $ - 2014-15 Budget 14/15 Budget vs. 13/14 Projected % chg - $ chg $ 226,300 $ 226,300 226,300 226,300 % chg - $ chg 226,300 226,300 226,300 226,300 $ 5,230 $ - $ - $ - $ (5,230) $ - $ - $ - Staffing for Adequate Fire and Emergency Response Grant Staffing for Adequate Fire and Emergency Response Grant Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Other Federal Grants Total Revenue $ chg $ Expenditures Salaries and Benefits Total Expenditures Beginning Balance Revenue Over/Under Expenditures Ending Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected - $ - - $ - 84,300 $ 173,100 $ 84,300 173,100 84,300 84,300 173,100 173,100 $ - $ - $ - $ - $ - $ - $ - $ - % chg 88,800 88,800 105% 105% $ chg 88,800 88,800 % chg 105% 105% 95 | P a g e GRANTS FUND (continued) Governor’s Office of Highway Safety Grants Governor's Office of Highway Safety Grants Summary Revenue Other Federal Grants Other State Grants Total Revenue 2012-13 Actual $ 2013-14 Budget 2013-14 Projected $ 104,069 $ 8,380 8,380 104,069 2014-15 Budget 55,300 $ 55,300 - 14/15 Budget vs. 13/14 Projected $ chg $ (55,300) (55,300) Expenditures $ chg Salaries and Benefits Supplies Capital Outlay Total Expenditures Beginning Balances Revenue Over/Under Expenditures Ending Balances 5,934 5,934 43,500 4,500 56,069 104,069 19,200 36,100 55,300 - $ (2,446) $ - $ - $ - $ 2,446 $ - $ - $ - (19,200) (36,100) (55,300) % chg -100% -100% % chg -100% -100% -100% Gaming Grants Gaming Grants Summary Revenue GRIC Grant Revenue Other Fed'l (T.O)-Am Legion #9 Other Federal Grants Total Revenue 2012-13 Actual $ Expenditures Supplies Capital Outlay Total Expenditures Beginning Balances Revenue Over/Under Expenditures Ending Balances Town of Florence, Arizona 2013-14 Budget 63,802 $ $ 47,361 145,017 111,163 145,017 63,653 63,653 $ $ 2013-14 Projected - 168,698 168,698 - 2014-15 Budget $ - 47,600 47,600 - $ 23,681 $ 47,600 $ - 47,510 47,510 $ (23,681) $ (47,600) $ - 14/15 Budget vs. 13/14 Projected $ $ chg - % chg $ chg (47,600) (47,600) % chg -100% -100% 96 | P a g e GRANTS FUND (continued) Arizona Department of Homeland Security Grants Arizona Department of Homeland Security Grants Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Federal Grant Revenue Total Revenue $ chg $ - $ 20,100 $ 125,500 $ 20,100 125,500 - 20,100 20,100 - Expenditures $ (125,500) (125,500) $ chg Salaries and Benefits Supplies Total Expenditures Beginning Balances Revenue Over/Under Expenditures Ending Balances 14/15 Budget vs. 13/14 Projected - 75,000 50,500 125,500 $ - $ - $ - $ - $ - $ - $ - $ - (75,000) (50,500) (125,500) % chg -100% -100% % chg -100% -100% -100% U.S. Department of Justice Grants U.S. Department of Justice Grants Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Federal Grant Revenue Total Revenue $ chg $ Expenditures Supplies Total Expenditures Beginning Balances Revenue Over/Under Expenditures Ending Balances Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected - $ - - $ - % chg 2,900 $ 2,900 - (2,900) (2,900) -100% -100% 2,900 2,900 - $ chg (2,900) (2,900) % chg -100% -100% $ - $ - $ - $ - $ - $ - $ - $ - 97 | P a g e GRANTS FUND (continued) Certified Local Government Grants Certified Local Government Grants Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected Revenue Other Federal Grants Transfer from General Fund Total Revenue $ chg $ 304 $ 1,496 1,800 5,000 $ 5,000 10,000 5,000 $ 5,000 10,000 - Expenditures (5,000) (5,000) (10,000) $ chg Purchased Services Total Expenditures Beginning Balances Revenue Over/Under Expenditures Ending Balances $ 1,800 1,800 10,000 10,000 10,000 10,000 - $ - $ - $ - $ - $ - $ - $ - $ - (10,000) (10,000) % chg -100% -100% -100% % chg -100% -100% Local Transportation Assistance Fund II Grant Local Transportation Assistance Fund II Grant Summary Expenditures Transfers Out Total Expenditures Beginning Balance Revenue Over/Under Expenditures Ending Balance Town of Florence, Arizona 2012-13 Actual $ - 2013-14 Budget 2013-14 Projected 2014-15 Budget $ 39,681 $ 39,681 39,700 $ 39,700 - $ 39,681 $ 39,681 $ 39,700 $ - $ 39,681 $ (39,681) $ (39,700) $ - 14/15 Budget vs. 13/14 Projected $ chg $ (39,700) (39,700) % chg -100% -100% 98 | P a g e GRANTS FUND (continued) Library State Grants-in-Aid Library State Grants-in-Aid Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected Revenue State Grants-in-Aid Total Revenue $ chg $ - $ 1,770 $ 1,770 1,800 $ 1,800 1,800 $ 1,800 Expenditures 0% 0% $ chg Purchased Services Total Expenditures Beginning Balance Revenue Over/Under Expenditures Ending Balance % chg - $ - $ - 1,770 1,770 3,500 3,500 1,800 1,800 $ 1,656 $ 1,700 $ - $ 1,656 $ (1,700) $ - % chg (1,700) (1,700) -49% -49% Arizona Department of Transportation Main Street Streetscape Grant Arizona Department of Transportation Main Street Streetscape Grant Detail 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Other Federal Grants Operating Transfers In Total Revenue 14/15 Budget vs. 13/14 Projected $ chg $ - $ % chg 405,495 $ 55,029 460,524 $ 116,600 116,600 405,500 $ 24,600 430,100 405,500 (92,000) 313,500 -79% 269% 460,524 460,524 116,600 116,600 430,100 430,100 313,500 313,500 269% 269% Expenditures Improvements Other Than Bldgs Total Expenditures Beginning Balance Revenue Over/Under Expenditures Ending Balance Town of Florence, Arizona $ - $ - $ - $ - $ - $ - $ - $ - 99 | P a g e GRANTS FUND (continued) Maricopa Association of Governments Grant Maricopa Association of Governments Grant Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected Revenue Other Federal Grants Total Revenue $ Expenditures Capital Outlay Total Expenditures Beginning Balance Revenue Over/Under Expenditures Ending Balance - $ - - $ - - $ 188,300 $ 188,300 188,300 188,300 - 188,300 188,300 $ - $ - $ - $ - $ - $ - $ - $ - 188,300 188,300 Other Grants Other Grants Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected Revenue Other Grants Total Revenue $ - $ - $ - $ 2,500,000 $ 2,500,000 2,500,000 2,500,000 Expenditures Other Grant Expenditures Total Expenditures Beginning Balance Revenue Over/Under Expenditures Ending Balance Town of Florence, Arizona - - - 2,500,000 2,500,000 $ - $ - $ - $ - $ - $ - $ - $ - 2,500,000 2,500,000 100 | P a g e SLID #1 Fund SLID #2 Fund SLID #3 Fund Town of Florence, Arizona 101 | P a g e Town of Florence, Arizona 102 | P a g e STREETLIGHT IMPROVEMENT DISTRICT FUNDS Summary Mike Farina, Finance Director Fund Description The Streetlight Improvement Districts account for the receipt of Ad Valorem property taxes that are collected for the purpose of paying for cost of electricity usage Streetlight Improvement District #1 Streetlight Improvement District #1 Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Property Taxes Investment Earnings Total Revenue $ chg $ Expenditures Purchased Services Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected (4,271) $ (2,191) (6,462) 20,107 20,107 $ 500 500 20,000 6,500 26,500 $ 500 500 20,000 6,600 26,600 $ 1,500 1,500 21,800 6,600 28,400 $ 315,464 $ 289,723 $ 288,900 $ 262,800 $ (26,569) 288,895 $ (26,000) 263,723 $ (26,100) 262,800 $ (26,900) 235,900 % chg 1,000 1,000 200% 200% $ chg 1,800 1,800 % chg 9% 0% 7% 103 | P a g e STREETLIGHT IMPROVEMENT DISTRICT FUNDS (continued) Streetlight Improvement District #2 Streetlight Improvement District #2 Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Property Taxes Other Revenue/Sources Total Revenue $ chg $ Expenditures Purchased Services Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance 14/15 Budget vs. 13/14 Projected 1,013 $ (2,248) (1,235) 19,796 19,796 $ 500 500 20,000 6,500 26,500 $ 2,000 2,000 20,000 6,600 26,600 $ 2,000 2,000 21,000 6,600 27,600 $ 386,700 $ 362,008 $ 365,700 $ 341,100 $ (21,031) 365,669 $ (26,000) 336,008 $ (24,600) 341,100 $ (25,600) 315,500 % chg - $ chg 1,000 1,000 0% 0% % chg 5% 0% 4% Streetlight Improvement District #3 Streetlight Improvement District #3 Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Taxes Other Revenue/Sources Total Revenue $ chg $ Expenditures Purchased Services Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected 741 $ (1,011) (270) 9,372 9,372 $ 250 250 10,000 6,500 16,500 $ 900 900 10,000 6,600 16,600 $ 900 900 10,500 6,600 17,100 $ 180,182 $ 165,078 $ 170,600 $ 154,900 $ (9,642) 170,540 $ (16,250) 148,828 $ (15,700) 154,900 $ (16,200) 138,700 % chg - $ chg 500 500 0% 0% % chg 5% 0% 3% 104 | P a g e Sanitation DIF Fund Transportation DIF Fund General Government DIF Fund Police DIF Fund Fire/Emergency Medical Services DIF Fund Parks DIF Fund Library DIF Fund Water Utility DIF Fund Sewer Utility DIF Fund North Florence Water Utility DIF Fund North Florence Sewer Utility DIF Fund Town of Florence, Arizona 105 | P a g e Town of Florence, Arizona 106 | P a g e DEVELOPMENT IMPACT FEE FUNDS Summary Mike Farina, Finance Director Fund Description Development Impact Fee Funds account for the various development impact fees that are collected for their specific-restricted purpose. These funds are highly governed by state statute as to the purposes, locations and timing under which they can be used. Transportation Development Impact Fee Fund Transportation Development Impact Fee Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Development Impact Fee Investment Earnings Total Revenue $ chg $ 119,838 $ 268,403 $ (3,756) 1,000 116,082 269,403 92,600 $ 3,800 96,400 96,200 $ 96,200 Expenditures Purchased Services Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected % chg 3,600 (3,800) (200) $ chg 2,037 2,037 846,747 846,747 764,400 764,400 - $ 553,921 $ 644,119 $ 668,000 $ - 114,045 (577,344) (668,000) $ 667,966 $ 66,775 $ $ 96,200 96,200 4% -100% 0% % chg (764,400) (764,400) -100% -100% 107 | P a g e DEVELOPMENT IMPACT FEE FUNDS (continued) Police Services Development Impact Fee Fund Police Services Development Impact Fee Fund Summary Revenue Development Impact Fee Investment Earnings Transfers In Total Revenue Expenditures Purchased Services Capital Outlay Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance 2012-13 Actual 2013-14 Budget 2013-14 Projected $ 161,320 $ 146,798 $ 109,400 $ (3,191) 100 1,800 245,323 403,452 146,898 111,200 5,099 181,787 186,886 127,300 149,078 276,378 300 127,300 149,100 276,700 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg 91,100 $ (18,300) 1,800 92,900 (18,300) % chg -17% 0% $ chg (300) (127,300) (149,100) (276,700) % chg -100% -100% -100% -100% - -16% $ 137,541 $ 447,729 $ 354,100 $ 188,600 216,566 (129,480) (165,500) 92,900 $ 354,107 $ 318,249 $ 188,600 $ 281,500 Fire and Emergency Response Services Development Impact Fee Fund Fire/Emergency Medical Services Development Impact Fee Fund Summary Revenue Development Impact Fee Investment Earnings Transfers In Total Revenue 2012-13 Actual 2013-14 Budget 2013-14 Projected $ 184,190 $ 199,778 $ 121,400 $ (10,758) 2,000 4,000 1,444,827 1,444,900 173,432 1,646,605 1,570,300 2014-15 Budget $ chg 91,100 $ (30,300) 4,000 (1,444,900) 95,100 (1,475,200) Expenditures Purchased Services Capital Outlay Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected $ chg 2,037 87,990 90,027 3,019,244 3,019,244 300 3,019,300 3,019,600 - % chg -25% 0% -100% -94% % chg (300) (3,019,300) (3,019,600) -100% -100% -100% $ 1,706,526 $ 1,761,633 $ 1,790,000 $ 340,700 83,405 (1,372,639) (1,449,300) 95,100 $ 1,789,931 $ 388,994 $ 340,700 $ 435,800 108 | P a g e DEVELOPMENT IMPACT FEE FUNDS (continued) Parks Development Impact Fee Fund Parks Services Development Impact Fee Fund Summary Revenue Development Impact Fee Investment Earnings Total Revenue 2012-13 Actual 2013-14 Budget 2013-14 Projected $ 151,977 $ 227,960 $ (7,041) 2,000 144,936 229,960 58,000 $ 6,700 64,700 2014-15 Budget $ chg 5,700 $ (52,300) 6,700 12,400 (52,300) Expenditures $ chg Purchased Services Capital Outlay Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance 14/15 Budget vs. 13/14 Projected 2,037 2,037 1,181,677 1,181,677 300 300 1,289,700 1,289,700 % chg -90% 0% -81% % chg (300) 1,289,700 1,289,400 -100% 429800% $ 1,070,051 $ 1,198,948 $ 1,213,000 $ 1,277,400 142,899 (951,717) 64,400 (1,277,300) $ 1,212,950 $ 247,231 $ 1,277,400 $ 100 Library Development Impact Fee Fund Library Services Development Impact Fee Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Development Impact Fee Investment Earnings Total Revenue Expenditures Purchased Services Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected $ chg $ (841) $ (4,847) (5,688) 2,037 2,037 20,806 $ 1,000 21,806 500,000 500,000 17,000 $ 4,200 21,200 300 300 30,500 $ 4,200 34,700 846,700 846,700 % chg 13,500 13,500 79% 0% 64% $ chg (300) 846,700 846,400 % chg -100% 282133% $ 798,903 $ 794,246 $ 791,200 $ 812,100 (7,725) (478,194) 20,900 (812,000) $ 791,178 $ 316,052 $ 812,100 $ 100 109 | P a g e DEVELOPMENT IMPACT FEE FUNDS (continued) Water Utility Development Impact Fee Fund Water Utility Development Impact Fee Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Development Impact Fee Investment Earnings Total Revenue $ chg $ 12,766 $ (620) 12,146 7,920 $ 7,920 $ 400 400 $ 400 400 Expenditures 2,037 2,037 - - - $ 100,094 $ 1,194 $ 110,200 $ 110,600 10,109 $ 110,203 $ 7,920 400 400 9,114 $ 110,600 $ 111,000 % chg $ chg Purchased Services Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance 14/15 Budget vs. 13/14 Projected 0% 0% % chg - Sewer Utility Development Impact Fee Fund Sewer Utility Development Impact Fee Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Development Impact Fee Investment Earnings Total Revenue $ chg $ 15,737 $ (2,123) 13,614 8,560 $ 1,000 9,560 $ 1,500 1,500 $ 1,500 1,500 Expenditures Purchased Services Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected $ chg 2,037 2,037 - - - % chg 0% 0% % chg - $ 344,435 $ 340,935 $ 356,000 $ 357,500 11,577 9,560 1,500 1,500 $ 356,012 $ 350,495 $ 357,500 $ 359,000 110 | P a g e DEVELOPMENT IMPACT FEE FUNDS (continued) North Florence Water Utility Development Impact Fee Fund North Florence Water Utility Development Impact Fee Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Investment Earnings Total Revenue $ chg $ Expenditures Purchased Services Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance 14/15 Budget vs. 13/14 Projected (88) $ (88) 1,803 1,803 15 $ 15 - 500 $ 500 - 500 $ 500 - $ 11,405 $ 10,074 $ 9,500 $ 10,000 $ (1,891) 9,514 $ 15 10,089 $ 500 10,000 $ 500 10,500 % chg $ chg - 0% 0% % chg North Florence Sewer Utility Development Impact Fee Fund North Florence Sewer Utility Development Impact Fee Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Investment Earnings Total Revenue $ chg $ Expenditures Purchased Services Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected (82) $ (82) 1,803 1,803 - $ - 100 $ 100 100 $ 100 - - $ 14,059 $ 7,415 $ 12,200 $ 12,300 $ (1,885) 12,174 $ 7,415 $ 100 12,300 $ 100 12,400 % chg $ chg - 0% 0% % chg 111 | P a g e DEVELOPMENT IMPACT FEE FUNDS (continued) Sanitation Utility Development Impact Fee Fund Sanitation Development Impact Fee Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected Revenue Investment Earnings Total Revenue $ chg $ (271) $ (271) - $ 200 $ 200 - $ Expenditures (200) (200) $ chg Purchased Services Capital Outlay Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance % chg 2,037 2,037 43,675 43,675 43,700 43,700 - $ 47,625 $ 43,675 $ 45,400 $ 1,900 $ (2,308) 45,317 $ (43,675) $ (43,500) 1,900 $ 1,900 -100% -100% % chg (43,700) (43,700) -100% -100% General Government Impact Fee Fund General Government Development Impact Fee Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Investment Earnings Total Revenue 14/15 Budget vs. 13/14 Projected $ chg $ (7,950) $ (7,950) 2,000 $ 2,000 6,400 $ 6,400 6,400 $ 6,400 - % chg 0% 0% Expenditures Purchased Services Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 2,037 243,564 245,601 - - 1,219,700 1,219,700 1,219,700 1,219,700 $ 1,460,547 $ 1,211,952 $ 1,207,000 $ 1,213,400 (253,551) 2,000 6,400 (1,213,300) $ 1,206,996 $ 1,213,952 $ 1,213,400 $ 100 112 | P a g e Construction Tax Fund Food Tax Fund Judicial Collections Enhancement Fund Fill-the-Gap Fund Southwest Gas Capital Expenditure Fund Impound Fee Fund Town of Florence, Arizona 113 | P a g e Town of Florence, Arizona 114 | P a g e CONSTRUCTION TAX FUND Summary Mike Farina, Finance Director Fund Description This fund accounts for the collection of Town sales tax on private construction projects. Funds must be used for construction of municipal facilities. Summary Construction Tax Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Taxes Other Revenue/Sources Total Revenue Expenditures Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance 14/15 Budget vs. 13/14 Projected $ chg $ 97,764 $ (20,758) 77,006 260,913 260,913 160,000 $ 30,000 190,000 - 54,100 $ 18,000 72,100 - 55,200 $ 18,000 73,200 1,000,000 1,000,000 % chg 1,100 1,100 2% 0% 2% 1,000,000 1,000,000 $ 3,572,094 $ 3,496,181 $ 3,388,200 $ 3,460,300 (183,907) 190,000 72,100 (926,800) $ 3,388,187 $ 3,686,181 $ 3,460,300 $ 2,533,500 Revenue Construction Tax Fund Revenue 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Taxes City Sales Tax Total Taxes Other Revenue/Sources Investment Earnings Unrlzd Gain/Loss Investments Total Other Revenue/Sources Total Revenues Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected $ chg 97,764 97,764 160,000 160,000 54,100 54,100 55,200 55,200 12,634 (33,392) (20,758) 30,000 30,000 18,000 18,000 18,000 18,000 77,006 190,000 72,100 73,200 % chg 1,100 1,100 1,100 2% 2% 0% 0% 2% 115 | P a g e FOOD TAX FUND Summary Mike Farina, Finance Director Fund Description The Food Tax Fund is used to account for sales tax collected on the sale of food products for home consumption. Funds must be used for parks and recreation capital improvement projects. Summary Food Tax Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Taxes Other Revenue/Sources Total Revenue Expenditures Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance 14/15 Budget vs. 13/14 Projected $ chg $ 220,335 $ (8,839) 211,496 210,000 $ 20,000 230,000 245,600 $ 10,000 255,600 - - - 257,900 $ 10,000 267,900 2,100,000 2,100,000 % chg 12,300 12,300 5% 0% 5% 2,100,000 2,100,000 $ 1,378,797 $ 1,600,797 $ 1,590,300 $ 1,845,900 211,496 230,000 255,600 (1,832,100) $ 1,590,293 $ 1,830,797 $ 1,845,900 $ 13,800 Revenue Food Tax Fund Revenue 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget $ chg Taxes City Sales Tax Total Taxes 220,335 220,335 210,000 210,000 245,600 245,600 257,900 257,900 Other Revenue/Sources Investment Earnings Unrlzd Gain/Loss on Investments Total Other Revenue/Sources 6,367 (15,206) (8,839) 20,000 20,000 10,000 10,000 10,000 10,000 Total Revenue 211,496 230,000 255,600 267,900 Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected % chg 12,300 12,300 - 5% 5% 0% 0% 116 | P a g e JUDICIAL COLLECTIONS ENHANCEMENT FUND Summary Katherine Kaiser, Town Magistrate/Court Administrator Fund Description The Judicial Collections Enhancement Fund (JCEF) accounts for JCEF Fees that must be used for court-related purposes and in compliance with state statute. Summary Judicial Collections Enhancement Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue JCEF Fees Investment Earnings Total Revenue $ chg $ 2,565 $ (160) 2,405 3,000 $ 200 3,200 3,000 $ 100 3,100 3,000 $ 100 3,100 Expenditures Town of Florence, Arizona % chg - $ chg Purchased Services Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance 14/15 Budget vs. 13/14 Projected 3,750 3,750 3,750 3,750 3,800 3,800 3,800 3,800 $ 27,056 $ 24,250 $ 25,700 $ 25,000 $ (1,345) 25,711 $ (550) 23,700 $ (700) 25,000 $ (700) 24,300 0% 0% 0% % chg - 0% 0% 117 | P a g e FILL-THE-GAP FUND Summary Katherine Kaiser, Town Magistrate/Court Administrator Fund Description The Fill-the-Gap Fund accounts for JCEF Fees that must be used to improve criminal case processing by the Court, in compliance with state statute. Summary Fill-the-Gap Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue JCEF Fees Investment Earnings Total Revenue $ chg $ Expenditures Other Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected 1,443 $ (39) 1,404 2,000 $ 60 2,060 2,000 $ 2,000 2,000 $ 2,000 % chg - 0% - % chg 0% 0% $ chg 1,252 1,252 2,100 2,100 2,100 2,100 2,100 2,100 $ 3,562 $ 167 $ 3,700 $ 3,600 $ 152 3,714 $ (40) 127 $ (100) 3,600 $ (100) 3,500 0% 118 | P a g e SOUTHWEST GAS CAPITAL EXPENDITURE FUND Summary Wayne Costa, Public Works Director/Town Engineer Fund Description Pursuant to a Franchise Agreement between the Town and Southwest Gas Corporation (SW Gas), the SW Gas Capital Expenditure Fund accounts for a 2% fee (of SW Gas gross revenues) paid to the Town by SW Gas. These funds are to be used to reimburse SW Gas for any cost or expenditure related to the development of capital plant required by the Franchise Agreement, on an annual basis. Fees received for which the Town is not invoiced by SW Gas within the timeframe allotted in the Franchise agreement become the property of the Town. Summary Southwest Gas Capital Expenditure Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue SWG Capital Expenditures Fee Total Revenue $ chg $ 49,381 $ 49,381 45,000 $ 45,000 45,000 $ 45,000 47,300 $ 47,300 45,000 45,000 45,000 45,000 47,300 48,100 95,400 Expenditures Town of Florence, Arizona % chg 2,300 2,300 $ chg Other Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance 14/15 Budget vs. 13/14 Projected $ 24,270 $ 25,892 $ 73,700 $ 73,700 $ 49,381 73,651 $ 25,892 $ 73,700 $ (48,100) 25,600 5% 5% % chg 2,300 48,100 50,400 5% 112% 119 | P a g e IMPOUND FUND Summary Daniel Hughes, Police Chief Fund Description The Impound Fee Fund accounts for impound fees that must be used for police purposes. Summary Impound Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Impound Fees Investment Earnings Total Revenue $ chg $ Expenditures Other Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected 8,314 $ (54) 8,260 3,000 $ 25 3,025 8,200 $ 100 8,300 8,200 $ 100 8,300 % chg - 0% 0% 0% - % chg 0% 0% $ chg 697 697 3,000 3,000 3,000 3,000 3,000 3,000 $ 7,712 $ 13,621 $ 15,300 $ 20,600 $ 7,563 15,275 $ 25 13,646 $ 5,300 20,600 $ 5,300 25,900 120 | P a g e Debt Service Fund Utility Improvement District #1 Fund Town of Florence, Arizona 121 | P a g e Town of Florence, Arizona 122 | P a g e DEBT SERVICE FUND Summary Mike Farina, Finance Director Fund Description The Debt Service Fund accounts for the repayment of various debt obligations of the Town. Summary Debt Service Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Transfers In Total Revenue 14/15 Budget vs. 13/14 Projected $ chg $ % chg 359,663 $ 359,663 359,663 $ 359,663 359,800 $ 359,800 449,800 $ 449,800 90,000 90,000 25% 25% 359,663 359,663 359,663 359,663 359,800 359,800 449,800 449,800 90,000 90,000 25% 25% Expenditures Debt Service Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance $ 69,748 $ - $ 69,800 $ 69,800 $ 69,748 $ - $ 69,800 $ 69,800 Revenue Debt Service Fund Revenue 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Transfers In 14/15 Budget vs. 13/14 Projected $ chg % chg From Capital Projects Fund Total Transfers In 359,663 359,663 359,663 359,663 359,800 359,800 449,800 449,800 90,000 90,000 25% 25% Total Revenue 359,663 359,663 359,800 449,800 90,000 25% Town of Florence, Arizona 123 | P a g e UTILITY IMPROVEMENT DISTRICT #1 FUND Summary Mike Farina, Finance Director Fund Description The Utility Improvement District #1 Fund accounts for special assessments collected on property in North Florence to repay debt that was issued to purchase the Arizona Sierra Utility. Summary Utility Improvement District #1 Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Assessments Investment Earnings Total Revenue $ chg $ Expenditures Debt Service Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected 119,906 $ (670) 119,236 89,180 89,180 69,200 $ 200 69,400 85,286 9,000 94,286 69,200 $ 200 69,400 85,300 9,000 94,300 69,200 $ 200 69,400 85,000 9,000 94,000 $ 138,170 $ 87,493 $ 168,200 $ 143,300 $ 30,056 168,226 $ (24,886) 62,607 $ (24,900) 143,300 $ (24,600) 118,700 % chg - $ chg (300) (300) 0% 0% 0% % chg 0% 0% 0% 124 | P a g e Fleet Services Fund Facility Services Fund Town of Florence, Arizona 125 | P a g e Town of Florence, Arizona 126 | P a g e FLEET INTERNAL SERVICES FUND Summary Wayne Costa, Public Works Director/Town Engineer Fund Description The Fleet Internal Services Fund includes management of the Town’s fleet including procurement, repairs, maintenance and replacement. 2014/15 Goal and Objective Highlights     Implement developed fleet operations management SOP’s with basics of performance measures, vehicle assignment, repair/maintenance and motor pool practices. Develop replacement schedules, deferments, and passed life cycle units to reduce average age of fleet. Monitor performance measures against standard benchmark to provide exceptional level of service. Addition of mechanic position to accommodate for increase in number of vehicles to maintain. 2013/14 Accomplishment Highlights    Acquired Capital Equipment to provide full service to Town’s diversified fleet. Implemented full utilization of Dossier Fleet Maintenance System software to all Fund personnel. This completed record keeping and cost control functions availability. Management of all Town vehicle and equipment assets from procurement to disposal. Significant Budget Changes  $52,000 – added a new Mechanic position. Town of Florence, Arizona 127 | P a g e FLEET INTERNAL SERVICES FUND Summary Fleet Internal Services Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Transfers In Total Revenue $ chg $ - $ 671,228 $ 671,228 671,200 $ 671,200 803,700 $ 803,700 Expenditures Town of Florence, Arizona % chg 132,500 132,500 $ chg Personal Services Purchased Services Supplies Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance 14/15 Budget vs. 13/14 Projected $ - $ - 141,450 127,488 402,290 671,228 $ - $ - 141,400 127,500 402,300 671,200 $ - $ - 235,700 144,900 423,100 803,700 $ - $ - 20% 20% % chg 94,300 17,400 20,800 132,500 67% 14% 5% 20% 128 | P a g e FLEET INTERNAL SERVICES FUND (continued) Fund Revenue Fleet Internal Services Fund Revenue 2012-13 Actual Transfers In From General Fund From HURF From Water Utility Fund From Sewer Utility Fund From Sanitation Fund Total Transfers In Total Revenue 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ - $ 415,841 $ 117,400 52,108 68,202 17,677 671,228 415,800 $ 117,400 52,100 68,200 17,700 671,200 489,500 $ 166,000 60,500 66,900 20,800 803,700 $ chg 73,700 48,600 8,400 (1,300) 3,100 132,500 % chg 18% 41% 16% -2% 18% 20% $ - $ 671,228 $ 671,200 $ 803,700 $ 132,500 20% Fund Expenditures Budget 2012-13 Fund Summary Actual Expenditures by User Department General Fund Administration Legal Services Finance Community Development Police Fire Information Technology Parks and Recreation Senior Center Library Engineering Economic Development Total General Fund HURF Water Utility Fund Sewer Utility Fund Sanitation Fund Total $ $ Town of Florence, Arizona - 2013-14 Budget $ 2013-14 Projected 3,058 $ 3,000 $ 204 200 1,251 1,200 6,797 6,800 249,023 249,000 112,553 112,600 2,719 2,700 21,885 21,900 13,593 13,600 1,359 1,400 2,991 3,000 408 400 415,841 415,800 117,400 117,400 52,108 52,100 68,202 68,200 17,677 17,700 $ 671,228 $ 671,200 $ 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg % chg 3,700 700 300 100 1,300 100 7,600 800 291,600 42,600 124,700 12,100 3,000 300 29,600 7,700 18,000 4,400 1,600 200 7,700 4,700 400 489,500 73,700 166,000 48,600 60,500 8,400 66,900 (1,300) 20,800 3,100 803,700 $ 132,500 23% 50% 8% 12% 17% 11% 11% 35% 32% 14% 157% 0% -82% 41% 16% -2% 18% 20% 129 | P a g e FLEET INTERNAL SERVICES FUND (continued) Department Positions Fund Summary Authorized Positions by FTE Mechanic Mechanic Assistant Office Assistant Maintenance Foreman Maintenance Worker I Total FTE Town of Florence, Arizona 2012-13 Actual 1.00 1.00 0.30 0.375 0.50 3.175 2013-14 Budget 1.00 1.00 0.30 0.375 0.50 3.175 2013-14 Projected 1.00 1.00 0.30 0.375 0.50 3.175 2014-15 Budget 2.00 1.00 0.30 0.375 0.50 4.175 130 | P a g e FACILITIES INTERNAL SERVICES FUND Summary Wayne Costa, Public Works Director/Town Engineer Fund Description The Facilities Internal Service Fund accounts for resources and expenditures for construction; expansion and improvement of Town facilities, which are attributed to growth or maintenance in the Town, including preventative maintenance. This fund performs repairs, improvements and replacement of Town owned facilities, technology and tenant improvements. 2014/15 Goal and Objective Highlights      Provide quality customer service and responsible use of all resources for a safe and positive environment for Town employees and the public. Maintain/operate Town buildings containing approximately 56,000 square feet. Provide preventive and corrective maintenance, cleaning, project management and 24-hour emergency response. Address facility components, building supply systems and services for the working environment for the approximately 30,000 square feet of building space being added. Consummate service agreements for professional on-call services for building maintenance functions including fire protection, security, building supply support systems, roofing and floor cleaning. 2013/14 Accomplishment Highlights      Oversaw the planning, design construction and renovation of facilities for Town Hall conference room expansion, Senior Center restroom renovation, Police Substation at Anthem and stabilization of the Brunenkant Building. Managed the work of service contractors who provide specialized services to maintain and repair facilities including in-house janitorial services. Warranty and maintenance issues were addressed at the new Fire Station No. 2 and Police Evidence Storage Building. Miscellaneous major building maintenance projects included Town Hall exterior painting, Silver King tenant improvements, McFarland State Park building maintenance, roof remediation at the Silver King, as well as various parks and Recreation facilities and Heritage Park. Relocation of the “Bay” facility at Anthem, demolition and removal of infrastructure from the temporary Fire Station No. 2 facility. Town of Florence, Arizona 131 | P a g e FACILITIES INTERNAL SERVICES FUND Summary Fund Budget Facilities Internal Services Fund Summary Revenue Other Revenue/Sources Transfers In Total Revenue 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget $ chg $ - $ 1,000 $ 435,745 436,745 1,000 $ 435,800 436,800 1,000 $ 448,000 449,000 Expenditures Town of Florence, Arizona 12,200 12,200 $ chg Personal Services Purchased Services Supplies Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance 14/15 Budget vs. 13/14 Projected - 244,150 82,200 109,395 435,745 $ - $ $ - $ - 244,200 82,200 109,300 435,700 $ 1,000 1,000 $ - 243,900 82,300 121,800 448,000 $ 1,100 1,100 1,100 $ 1,000 2,100 % chg 0% 3% 3% % chg (300) 100 12,500 12,300 0% 0% 11% 3% 132 | P a g e FACILITIES INTERNAL SERVICES FUND (continued) Revenue Facilities Internal Services Fund Revenue 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected Other Revenue/Sources Investment Earnings Total Other Revenue/Sources $ chg $ Transfers In From General Fund From Water Utility Fund From Sewer Utility Fund From HURF Total Transfers In Total Revenue - $ $ - $ 1,000 $ 1,000 1,000 $ 1,000 1,000 $ 1,000 % chg - 0% 0% 300,474 35,664 63,918 35,689 435,745 300,500 35,700 63,900 35,700 435,800 308,900 36,700 65,700 36,700 448,000 8,400 1,000 1,800 1,000 12,200 3% 3% 3% 3% 3% 436,745 $ 436,800 $ 449,000 $ 12,200 3% Department Positions Fund Summary Authorized Positions by FTE Facilities Manager Maintenance Foreman Custodian Office Assistant Total FTE Town of Florence, Arizona 2012-13 Actual 1.00 0.375 3.00 0.30 4.675 2013-14 Budget 1.00 0.375 3.00 0.30 4.675 2013-14 Projected 1.00 0.375 3.00 0.30 4.675 2014-15 Budget 1.00 0.375 3.00 0.30 4.675 133 | P a g e Town of Florence, Arizona 134 | P a g e Water Utility Fund Sewer Utility Fund Sanitation Fund Town of Florence, Arizona 135 | P a g e Town of Florence, Arizona 136 | P a g e WATER UTILITY FUND Summary John Mitchell, Utilities Director Fund Description The Water Utility Department is responsible for the operation and maintenance of the Town’s water distribution system, storage tanks and motors. The department is responsible for ensuring safe drinking water by complying with EPA, ADEQ and other governmental agency requirements. The department is also responsible for determining capital improvement needs and implementing those improvements when budget is available. 2014/15 Goal and Objective Highlights  Continue training personnel to ensure high levels of competency in day-to-day water and wastewater activities.  Award new contracts for design and/or construction of CIP projects.  Identify aging infrastructure and make strategic improvements.  Paint and light downtown water tower. 2013/14 Accomplishment Highlights  Issued contract to for bidding and construction management services for new Well 3B.  Issued contract for design of new water tank in north Florence.  Issued contract to design new water line in Bailey and Granite Streets.  Issued contract to design a new water line in Ruggles and Willow Streets between well sites 4 & 5.  Issued contract to site new water well in north Florence.  Replaced six (6) fire hydrants. (U-30)  Replaced six (6) water valves. (U-35)  Repaired 77 aging water lines.  Key participant in the due diligence efforts regarding the potential acquisition of Johnson Utilities.  Standard operating procedures (SOP’s) were developed for water operations.  Staff is working to obtain either initial or advanced certifications in water or wastewater fields. Certifications are valuable and ensure technical expertise on systems that provide critical services to Town residents. To date, two employees have received certification. Significant Budget Changes  $75,000 – Paint and light downtown water tower  See list of capital improvement projects Town of Florence, Arizona 137 | P a g e WATER UTILITY FUND Summary Water Utility Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Charges for Services Other Revenue/Sources Transfers In Total Revenue Expenditures Personal Services Purchased Services Supplies Capital Outlay Transfers Out Total Expenditures Beginning Funds Available Revenue Over/Under Expenditures Ending Funds Available FB as % of exp Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected $ chg $ 2,635,159 $ 2,892,100 $ 2,835,100 $ 3,115,400 $ 69,268 70,000 151,100 70,000 348,515 3,052,942 2,962,100 2,986,200 3,185,400 314,485 773,166 102,534 348,515 417,922 1,956,622 491,400 1,036,303 146,900 4,836,000 599,474 7,110,077 491,400 1,036,300 146,900 158,100 871,000 2,703,700 408,300 1,002,000 134,100 8,350,400 554,500 10,449,300 % chg 280,300 (81,100) 199,200 10% -54% 7% $ chg % chg (83,100) -17% (34,300) -3% (12,800) -9% 8,192,300 5182% (316,500) -36% 7,745,600 286% $ 8,855,735 $ 7,256,603 $ 9,952,100 $ 10,234,600 1,096,320 (4,147,977) 282,500 (7,263,900) $ 9,952,055 $ 3,108,626 $ 10,234,600 $ 2,970,700 619% 137% 402% 142% 138 | P a g e WATER UTILITY FUND (continued) Revenue Water Utility Fund Revenue 2012-13 Actual 2013-14 Budget Charges for Services Operating Agreement Fee Service Establish Fee Water User Fees Water Standpipe Fees Water Connection Fees Hydro - Sprinklers Effluent Charges Development Fee Adjustments Recovery to Bad Debt Disconnect List Removal Fee Total Charges for Services 50,830 18,055 2,438,962 3,207 4,511 49,397 56,165 12,766 61 1,135 70 2,635,159 57,000 20,000 2,800,000 3,200 6,000 400 5,500 2,892,100 20,000 2,800,000 3,200 6,000 400 5,500 2,835,100 20,300 3,080,000 3,200 6,000 400 5,500 3,115,400 Other Revenue/Sources Investment Earnings Unrlzd Gain/Loss on Investments Miscellaneous Revenue Central Arizona Project Miscellaneous Revenue Total Other Revenue/Sources 39,498 (94,776) 544 120,832 3,170 69,268 20,000 50,000 70,000 20,000 131,100 151,100 20,000 50,000 70,000 Transfers In Transfer from Grants Total Transfers In 348,515 348,515 - Total Revenue Town of Florence, Arizona 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected $ chg 3,052,942 2,962,100 2,986,200 3,185,400 % chg 300 280,000 280,300 (81,100) (81,100) 2% 10% 0% 0% 0% 0% 10% 0% -62% -54% 199,200 7% 139 | P a g e WATER UTILITY FUND (continued) Capital Outlay Budget Capital Outlay Expenditures Other Equipment New Well INS Water Line Relocation Water Storage Tank Fire Hydrant Replacement Well 3B Replacement Unusable Valve Replacement Main St Water Line Replacement 2" - 4" Water Line Replacements Fire Hydrant System SCADA Tie-ins Booster Pumps at Well #5 Adamsville Water Lines N Florence Main Supply Water Transmission Line Ext NE Complex Water Lines Bailey Street Water Line Extension Water Line Extension Water Line Extension at Well #5 VFDs on Booster Pumps Office Space Renovation Total 2012-13 Actual 348,515 348,515 2013-14 Budget 45,000 110,000 1,400,000 60,000 235,000 105,000 92,000 400,000 35,000 438,000 105,000 918,000 70,000 783,000 40,000 4,836,000 2013-14 Projected 3,500 43,500 32,200 16,000 25,400 20,100 17,400 158,100 2012-13 Actual 2013-14 Budget 2014-15 Budget 791,500 110,000 2,556,500 67,800 1,584,000 44,600 92,000 200,000 35,000 85,000 150,000 838,000 622,900 765,600 200,000 110,000 40,000 57,500 8,350,400 CIP Proj # n/a WU23 WU25 WU26 WU30 WU34 WU35 WU36 WU38 WU40 WU64 WU65 WU66 WU68 WU69 WU70 WU73 WU74 WU77 WU78 WU79 Department Positions Fund Summary Authorized Positions by FTE Utilities Director Utilities Superintendent Public Works Director/Town Engineer Senior Treatment Plant Operator Field Foreman Water Plant Operator Utility System Operator Utility Services Operator Administrative Assistant Customer Services Representative Total FTE Town of Florence, Arizona 0.50 0.10 0.50 0.50 1.00 2.00 0.50 0.50 5.60 0.50 0.50 0.10 0.50 0.50 1.00 1.50 0.50 0.50 0.20 5.80 2013-14 Projected 0.50 0.50 0.10 0.50 0.50 1.00 1.50 0.50 0.50 0.20 5.80 2014-15 Budget 0.50 0.50 0.10 0.50 0.50 1.00 1.50 0.50 0.50 0.20 5.80 140 | P a g e SEWER UTILITY FUND Summary John Mitchell, Utilities Director Fund Description The Sewer Utility Department is responsible for operating and maintaining sewer mains, wastewater treatment plant, lift stations and taking wastewater samples to test compliance with EPA, ADEQ and other government agency requirements. The department is also responsible for determining capital improvement needs and implementing those improvements when budget is available. 2014/15 Goal and Objective Highlights  Continue training personnel to ensure high levels of competency in day-to-day water and wastewater activities.  Award new contracts for design and/or construction of CIP projects.  Identify aging infrastructure and make strategic improvements. 2013/14 Accomplishment Highlights  Issued contract for chlorine system, effluent pump system and administration building improvements at the south WWTP.  Cleaned approximately 45,000 lineal feet of sewer lines.  Repaired concrete basins at the north WWTP.  Repaired Submerged Aerator/Mixers and placed back into service at the south WWTP.  Repaired ultraviolet disinfection system and returned it to service at the south WWTP.  Installed a new point of compliance monitoring well at the south WWTP.  Initiated the new EPA testing protocols for stage two disinfection by-products on drinking water supplies.  Standard operating procedures (SOP’s) were developed for wastewater operations.  Staff is working to obtain either initial or advanced certifications in water or wastewater fields. Certifications are valuable and ensure technical expertise on systems that provide critical services to Town residents. To date, two employees have received certification. Key participant in the due diligence efforts regarding the potential acquisition of Johnson Utilities. Significant Budget Changes  See list of capital improvement projects Town of Florence, Arizona 141 | P a g e SEWER UTILITY FUND Summary Sewer Utility Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Charges for Services Other Revenue/Sources Total Revenue Expenditures Personal Services Purchased Services Supplies Capital Outlay Debt Service Transfers Out Total Expenditures Beginning Funds Available Revenue Over/Under Expenditures Ending Funds Available FB as % of exp Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected $ chg % chg $ 3,602,631 $ 3,808,652 $ 3,751,700 $ 4,314,400 $ 562,700 (45,590) 883,000 35,000 1,335,000 1,300,000 3,557,041 4,691,652 3,786,700 5,649,400 1,862,700 309,955 855,919 133,413 581,758 305,088 2,186,133 616,000 1,050,710 179,100 2,314,500 620,562 517,290 5,298,162 616,000 1,050,900 179,000 26,900 620,500 783,100 3,276,400 587,800 1,111,600 178,200 3,177,600 620,400 675,300 6,350,900 15% 3714% 49% (28,200) -5% 60,700 6% (800) 0% 3,150,700 11713% (100) 0% (107,800) -14% 3,074,500 94% $ 6,807,396 $ 4,843,912 $ 8,178,400 $ 8,688,700 1,370,908 (606,510) 510,300 (701,500) $ 8,178,304 $ 4,237,402 $ 8,688,700 $ 7,987,200 374% 142% 267% 252% 142 | P a g e SEWER UTILITY FUND (continued) Revenue Sewer Utility Fund Revenue 2012-13 Actual 2013-14 Budget Charges for Services Sewer User Fees Sewer Connection Fees D.O.C. Sewer Usage Fee Operating Agreement Fee Development Fee Adjustments Recovery to Bad Debt Total Charges for Services 2,519,615 2,850 1,013,621 50,830 15,737 (29) 7 3,602,631 2,724,152 1,027,500 57,000 3,808,652 2,724,200 1,027,500 3,751,700 3,132,800 1,181,600 4,314,400 $ chg 408,600 154,100 562,700 % chg 15% 31,035 (77,150) 142 383 (45,590) 13,000 870,000 883,000 35,000 35,000 35,000 1,300,000 1,335,000 1,300,000 1,300,000 0% 3714% 4,691,652 3,786,700 5,649,400 1,862,700 49% Other Revenue/Sources Investment Earnings Unrlzd Gain/Loss on Investments Gain/Loss on Sale of Assets Miscellaneous Revenue Proceeds From Financing Total Other Revenue/Sources Total Revenue Town of Florence, Arizona 3,557,041 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected 15% 15% 143 | P a g e SEWER UTILITY FUND (continued) Capital Outlay Budget Capital Outlay Expenditures Recharge Injection Wells Sewer Main Extension and Repl. 2.5 Mechanical Sewer Plant 18" Bore Sewer Main Extension Recharge Polishing Lagoons - Berm Reconst. Office Lab Space Office Space Renovations Effluent Discharge System Total 2012-13 Actual - 2013-14 Budget 400,000 525,000 100,000 30,000 214,000 288,000 57,500 700,000 2,314,500 2013-14 Projected 5,000 21,900 26,900 2012-13 Actual 2013-14 Budget 2014-15 Budget 330,000 175,000 1,300,000 100,000 40,000 214,000 283,000 57,500 678,100 3,177,600 CIP Proj # SU05 SU06 SU08 SU11 SU13 SU16 SU20 SU51 SU79 SU83 Department Positions Fund Summary Authorized Positions by FTE Utilities Director Utilities Superintendent Public Works Director/Town Engineer Senior Treatment Plant Operator Field Foreman Wastewater Plant Operator Utility System Operator Utility Services Operator Administrative Assistant Customer Services Representative Total FTE Town of Florence, Arizona 0.50 0.05 0.50 0.50 4.00 2.00 0.50 0.25 8.30 0.50 0.50 0.05 0.50 0.50 4.00 1.50 0.50 0.50 0.20 8.75 2013-14 Projected 0.50 0.50 0.05 0.50 0.50 4.00 1.50 0.50 0.50 0.20 8.75 2014-15 Budget 0.50 0.50 0.05 0.50 0.50 4.00 1.50 0.50 0.50 0.20 8.75 144 | P a g e SANITATION FUND Summary Wayne Costa, Public Works Director/Town Engineer Fund Description The Sanitation Fund accounts for out-sourcing of residential trash collection, provision of recycling, monitoring the in-process collection of solid waste, providing self-haul landfill sources and disposing of Town generated solid waste debris at the Transfer Station. 2014/15 Goal and Objective Highlights     Continue prodigious effort in surveillance of efforts by out-source contractor. Monitor and report sequentially and continuously all deficient placements of solid waste. “All Status” reports are and will continue to be updated as needed. Assign individual for periodic pickup of the Town’s 132 miles of right-of-way maintenance adjacent to streets. 2013/14 Accomplishment Highlights     Successful monitoring of out-sourced sanitation services and reporting results to Code Enforcement, Finance’s Customer Service Representative and Contract Administrator for the out-source Solid Waste Contracts. Hauled two hundred twenty-two (222) tons of bulk waste to transfer station. Continual surveillance of over 4,500 inspections performed throughout the year of bulk trash, collection, and customer related issues reporting to the Town’s customer Service and Code Enforcement. Outreached to citizens concerning bulk waste pickup requirements. Town of Florence, Arizona 145 | P a g e SANITATION FUND Summary Sanitation Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Charges for Services Other Revenue/Sources Total Revenue Expenditures Personal Services Purchased Services Supplies Transfers Out Total Expenditures Beginning Funds Available Revenue Over/Under Expenditures Ending Funds Available Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected $ chg $ 1,110,452 $ (5,827) 1,104,625 284,992 242,621 64,138 70,920 662,671 % chg 669,090 $ 314,000 983,090 640,000 $ 314,000 954,000 672,000 $ 32,000 10,000 (304,000) 682,000 (272,000) 5% -97% -29% 96,900 660,695 1,800 68,724 828,119 96,900 660,700 1,800 68,700 828,100 77,000 767,400 2,100 70,300 916,800 -21% 16% 17% 2% 11% (19,900) 106,700 300 1,600 88,700 $ 1,319,121 $ 2,313,100 $ 1,761,100 $ 1,887,000 441,954 154,971 125,900 (234,800) $ 1,761,075 $ 2,468,071 $ 1,887,000 $ 1,652,200 146 | P a g e SANITATION FUND (continued) Revenue Sanitation Fund Revenue 2012-13 Actual Charges for Services Sanitation Fees Sanitation Startup Fees Container Re-deliver Fee Equipment Rental Refuse Container Charge Adjustments Recovery to Bad Debt Total Charges for Services 1,082,281 4,470 690 906 21,612 14 479 1,110,452 Other Revenue/Sources Investment Earnings Unrlzd Gain/Loss on Investments Sale of Assets Miscellaneous Revenue Total Other Revenue/Sources Total Revenue 7,328 (16,944) 3,789 (5,827) 1,104,625 2013-14 Budget 2013-14 Projected 2014-15 Budget 14/15 Budget vs. 13/14 Projected 669,090 669,090 640,000 640,000 672,000 672,000 $ chg 32,000 32,000 % chg 5% 10,000 304,000 314,000 10,000 304,000 314,000 10,000 10,000 (304,000) (304,000) 0% -100% 983,090 954,000 682,000 (272,000) -29% 5% -97% Department Positions Fund Summary Authorized Positions by FTE Public Works Director/Town Engineer Sanitation Worker III Sanitation Worker I/II Customer Services Representative Total FTE Town of Florence, Arizona 2012-13 Actual 0.05 1.00 4.00 5.05 2013-14 Budget 0.05 1.00 0.50 1.55 2013-14 Projected 0.05 1.00 0.50 1.55 2014-15 Budget 0.05 1.00 0.50 1.55 147 | P a g e Town of Florence, Arizona 148 | P a g e Town of Florence, Arizona 149 | P a g e Town of Florence, Arizona 150 | P a g e FIREFIGHTER PENSION FUND Summary Scott Barber, Human Resources Director Fund Description The Firefighter Pension Fund accounts for pension contributions and withdrawals of the pension fund and for administrative costs associated with the fund. Summary Firefighter Pension Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Pension Contribution Investment Earnings Total Revenue $ chg $ 5,110 $ 15,548 20,658 5,000 $ 25,000 30,000 5,000 $ 25,000 30,000 5,000 $ 25,000 30,000 Expenditures Town of Florence, Arizona % chg - $ chg Pension Withdrawals Other Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance 14/15 Budget vs. 13/14 Projected 4,508 3,412 7,920 7,000 3,500 10,500 11,000 3,500 14,500 11,000 3,500 14,500 $ 294,335 $ 314,835 $ 307,100 $ 322,600 $ 12,738 307,073 $ 19,500 334,335 $ 15,500 322,600 $ 15,500 338,100 0% 0% 0% % chg - 0% 0% 0% 151 | P a g e Town of Florence, Arizona 152 | P a g e Town of Florence, Arizona 153 | P a g e Town of Florence, Arizona 154 | P a g e MERRILL RANCH COMMUNITY FACILITIES DISTRICT #1 CAPITAL IMPROVEMENT FUND Fund Description The Merrill Ranch Community Facilities District #1 Capital Improvement Fund accounts for the proceeds of bonds issued to construct capital improvements in and for the District. Budget MRCFD#1 - Capital Improvement Fund Summary Revenue GO Bond Proceeds Special Assessment Bond Proceeds Investment Earnings Transfers In Total Revenue 2012-13 Actual $ 2013-14 Budget 2013-14 Projected 2014-15 Budget $ $ $ 1,500,000 189,000 752,500 1,446,200 (1,127) 1,000 9,300 3,400 140,000 900,000 327,873 753,500 909,300 2,949,600 Expenditures Purchased Services/Other Capital Outlay Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 92,416 225,443 16,788 334,647 80,000 1,146,892 845,875 2,072,767 845,900 845,900 350,000 3,223,100 3,573,100 14/15 Budget vs. 13/14 Projected $ chg $ 1,500,000 1,446,200 (5,900) (900,000) 2,040,300 % chg $ chg % chg 350,000 3,223,100 (845,900) 2,727,200 -63% -100% 224% -100% 322% $ 566,810 $ 1,322,815 $ 560,100 $ 623,500 (6,774) (1,319,267) 63,400 (623,500) $ 560,036 $ 3,548 $ 623,500 $ - 155 | P a g e MERRILL RANCH COMMUNITY FACILITIES DISTRICT #1 DEBT SERVICE FUND Fund Description The Merrill Ranch Community Facilities District #1 Debt Service Fund accounts for the Ad Valorem property tax and special assessments collected within the district used to repay the debt issued to finance the construction of capital improvements in and for the District. Budget MRCFD#1 - Debt Service Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Property Tax Assessments Investment Earnings Transfers In Total Revenue Expenditures Purchased Services/Other Debt Service Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected $ chg $ 390,927 $ 387,359 (17,435) 16,788 777,639 59,942 683,979 140,000 883,921 435,426 $ 367,247 15,000 817,673 46,515 660,699 900,000 1,607,214 435,400 $ 485,200 21,300 941,900 34,400 689,500 900,000 1,623,900 % chg 504,900 $ 69,500 346,900 (138,300) 3,000 (18,300) 854,800 (87,100) 16% -29% -86% $ chg 4,800 523,700 (900,000) (371,500) % chg 14% 76% -100% -23% 39,200 1,213,200 1,252,400 -9% $ 2,310,805 $ 1,806,876 $ 2,204,500 $ 1,522,500 (106,282) (789,541) (682,000) (397,600) $ 2,204,523 $ 1,017,335 $ 1,522,500 $ 1,124,900 156 | P a g e MERRILL RANCH COMMUNITY FACILITIES DISTRICT #1 OPERATIONS AND MAINTENANCE FUND Fund Description The Merrill Ranch Community Facilities District #1 Operations and Maintenance Fund accounts for the Ad Valorem property tax collected within the district used to pay for operations and maintenance costs of the District. Budget MRCFD#1 - Operations and Maintenance Fund Summary Revenue Property Tax Other Revenue/Sources Total Revenue 2012-13 Actual $ 36,085 $ 1,055 37,140 2013-14 Budget 2013-14 Projected 40,193 $ 2,408 42,601 40,200 $ 3,700 43,900 2014-15 Budget $ chg 46,600 $ 6,400 1,800 (1,900) 48,400 4,500 Expenditures Salaries and Benefits Purchased Services/Other Supplies Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected $ chg 41,324 20,994 27,086 89,404 22,053 20,750 5,500 48,303 22,100 20,800 5,500 48,400 21,500 20,800 5,500 47,800 % chg 16% -51% 10% % chg (600) (600) -3% 0% 0% -1% $ 222,380 $ 157,759 $ 170,200 $ 165,700 (52,264) (5,702) (4,500) 600 $ 170,116 $ 152,057 $ 165,700 $ 166,300 157 | P a g e Town of Florence, Arizona 158 | P a g e Town of Florence, Arizona 159 | P a g e Town of Florence, Arizona 160 | P a g e MERRILL RANCH COMMUNITY FACILITIES DISTRICT #2 CAPITAL IMPROVEMENT FUND Fund Description The Merrill Ranch Community Facilities District #2 Capital Improvement Fund accounts for the proceeds of bonds issued to construct capital improvements in and for the District. Budget MRCFD#2 - Capital Improvement Fund Summary Revenue GO Bond Proceeds Special Assessment Bond Proceeds Investment Earnings Transfers In Total Revenue 2012-13 Actual $ 2013-14 Budget 2013-14 Projected 2014-15 Budget $ chg $ 1,880,000 $ 1,874,200 $ $ (1,874,200) 556,500 556,500 556,500 (1,414) 7,400 3,000 (4,400) 500,000 (500,000) (1,414) 2,436,500 2,381,600 559,500 (1,822,100) Expenditures Purchased Services Capital Outlay Transfers Out Total Expenditures Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected $ chg 50,126 147,466 197,592 100,000 2,225,850 449,875 2,775,725 $ 148,047 $ 340,588 $ (199,006) (339,225) $ (50,959) $ 1,363 $ 158,900 1,715,300 449,900 2,324,100 (50,900) $ 57,500 6,600 $ 70,000 496,100 566,100 % chg -100% -59% -100% -77% % chg (88,900) (1,219,200) (449,900) (1,758,000) -56% -71% -100% -76% 6,600 (6,600) - 161 | P a g e MERRILL RANCH COMMUNITY FACILITIES DISTRICT #2 DEBT SERVICE FUND Fund Description The Merrill Ranch Community Facilities District #2 Debt Service Fund accounts for the Ad Valorem property tax and special assessments collected within the district used to repay the debt issued to finance the construction of capital improvements in and for the District. Budget MRCFD#2 - Debt Service Fund Summary 2012-13 Actual 2013-14 Budget 2013-14 Projected 2014-15 Budget Revenue Property Tax Assessments Investment Earnings Total Revenue $ chg $ 334,534 $ 425,061 (7,942) 751,653 332,414 $ 352,887 1,000 686,301 332,500 $ 438,200 17,500 788,200 476,900 $ 352,100 5,500 834,500 Expenditures Purchased Services/Other Debt Service Transfers Out Total Expenditures 31,538 580,435 611,973 Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance $ 1,411,311 $ Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected 31,110 520,722 500,000 1,051,832 33,900 592,100 500,000 1,126,000 33,800 1,104,300 1,138,100 % chg 144,400 43% (12,000) 46,300 -69% 6% $ chg % chg (100) 512,200 (500,000) 12,100 0% 87% -100% 1% 979,391 $ 1,551,000 $ 1,213,200 139,680 (365,531) (337,800) (303,600) $ 1,550,991 $ 613,860 $ 1,213,200 $ 909,600 162 | P a g e MERRILL RANCH COMMUNITY FACILITIES DISTRICT #2 OPERATIONS AND MAINTENANCE FUND Fund Description The Merrill Ranch Community Facilities District #2 Operations and Maintenance Fund accounts for the Ad Valorem property tax collected within the district used to pay for operations and maintenance costs of the District. Budget MRCFD#2 - Operations and Maintenance Fund Summary Revenue Property Tax Other Revenue/Sources Total Revenue 2012-13 Actual $ 30,880 $ (590) 30,290 2013-14 Budget 2013-14 Projected 30,684 $ 1,970 32,654 30,700 $ 1,300 32,000 2014-15 Budget $ chg 44,000 $ 13,300 400 (900) 44,400 12,400 Expenditures $ chg Salaries and Benefits Purchased Services/Other Supplies Total Expenditures 41,324 20,407 32,227 93,958 Beginning Fund Balance Revenue Over/Under Expenditures Ending Fund Balance Town of Florence, Arizona 14/15 Budget vs. 13/14 Projected 22,053 20,750 5,500 48,303 22,100 20,800 5,500 48,400 21,500 20,800 5,500 47,800 $ 114,902 $ 46,550 $ 51,300 $ 34,900 (63,668) 51,234 $ (15,649) 30,901 $ (16,400) 34,900 $ (3,400) 31,500 $ % chg 43% -69% 39% % chg (600) (600) -3% 0% 0% -1% 163 | P a g e Town of Florence, Arizona 164 | P a g e Town of Florence, Arizona 165 | P a g e Town of Florence, Arizona 166 | P a g e Town of Florence, Arizona 167 | P a g e Town of Florence, Arizona 168 | P a g e Town of Florence 2014/2015 Proposed Budget Proposed New Positions estimated salary estimated benefits total estimated costs recommended recomm costs Department Position FTE Comm Dev Comm Dev Comm Dev Court Administrative Assistant Building Official Code Compliance Officer Court Clerk - upgrade PT to FT 1.00 1.00 1.00 0.25 35,500 59,600 39,100 7,500 16,900 26,300 20,400 11,300 52,400 85,900 59,500 18,800 yes 52,400 1.00 yes 18,800 0.25 Fire Fire/Police IT Parks and Rec Parks and Rec Police PT positions Office Assistant Graphic Design and Digital Media Specialist Parks Maintenance Worker 1 Recreation Programmer (Special Events) Police Officer (Crime Prevention/SRO) 1.00 1.00 1.00 1.00 1.00 141,000 27,300 38,400 30,100 32,300 45,000 13,300 13,600 17,500 16,700 16,600 21,100 154,300 40,900 55,900 46,800 48,900 66,100 yes yes yes yes yes yes 120,000 40,900 55,900 46,800 48,900 66,100 1.00 1.00 1.00 1.00 1.00 Police Lead Dispatcher - upgrade from Dispatcher 3,400 700 4,100 Police Police Police Police Public Works Public Works Public Works Public Works Public Works Public Works IT Technician Police Officer Fire Inspector Police Sergeant Streets Maintenance Worker 1 Senior Civil Engineer Field Foreman Engineering Technician Project Manager Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 41,100 46,900 41,500 54,700 28,000 78,100 41,500 40,200 62,600 34,400 24,000 28,100 22,900 23,500 21,300 29,600 24,800 22,000 27,400 17,600 65,100 75,000 64,400 78,200 49,300 107,700 66,300 62,200 90,000 52,000 yes 78,200 1.00 yes 52,000 1.00 19.25 982,900 439,100 1,422,000 580,000 8.25 Town of Florence, Arizona - recomm FTE 169 | P a g e Town of Florence, Arizona 170 | P a g e Town of Florence, Arizona 171 | P a g e Town of Florence, Arizona 172 | P a g e Town of Florence 2014/2015 Proposed Budget Proposed Capital Outlay, Small Items and Other One-time Expenditures Department Requested Item Administration Attorney Comm Dev Economic Development Engineering Finance Finance Finance Fire Fire Fire Fire Fire Fire Fire Fire Human Resources Human Resources Information Technology Annexation set-aside furniture Copier update website computer Modular workstations safe Caselle software modules G2 Alerting Systems (2 requested, 1 approved) Turnouts (new and replacement) Fitness equipment Deck gun riser assembly Command vehicle/equipment Computers/printers Hazmat detection equipment vehicle logos for consistency NeoGov Recruitment program file cabinets and furniture redesign Town Web site IT: fiber connection to new CD/IT building (PCFCU) computer replacements Aeromodeler Park fencing Air conditioning improvement Fire proof file cabinets (4) Outdoor storage shed Smart Board and accessories software on sergeant's computer Compstat Dashboard software Compstat Community Dashboard software Senior Center doors replacement (3) Senior Center roof work Senior Center exterior lights Town Hall water heater replacements (2) Fire Station 1 sink, faucet, eyewash station Heritage Park concession bldg door lock set Heritage Park concession bldg toilets/urinals Heritage Park concession bldg lavaratories Admin security modification at service counter Town Hall exterior paint Little League Park concession bldg toilets Silver King Marketplace Silver King bldg exterior painting Information Technology Information Technology Parks and Recreation Police Police Police Police Police Police Police Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Town of Florence, Arizona estimated cost recomm- recommended ended costs 500,000 2,000 6,000 10,000 2,000 20,000 1,500 8,000 90,000 67,500 34,000 18,000 77,400 42,500 47,400 1,500 10,900 3,100 15,000 yes yes 500,000 2,000 yes yes yes yes yes yes yes 10,000 2,000 20,000 1,500 8,000 45,000 35,000 yes 1,500 yes yes 3,100 15,000 15,000 20,000 2,000 8,000 22,000 7,500 21,000 1,000 21,600 9,000 3,600 1,500 1,100 1,000 2,200 1,800 800 3,200 21,000 12,000 12,000 100,000 12,000 yes yes yes 15,000 20,000 2,000 yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes yes 1,000 21,600 9,000 3,600 1,500 1,100 1,000 2,200 1,800 800 3,200 10,000 12,000 5,000 100,000 8,000 173 | P a g e Town of Florence 2014/2015 Proposed Budget Proposed Capital Outlay, Small Items and Other One-time Expenditures estimated cost recomm- recommended ended costs Department Requested Item Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Facilities Public Works/Fleet Public Works/Fleet Public Works/Fleet Public Works/Streets Public Works/Streets Public Works/Streets Various Various Total Town Hall cashier window Police evidence refrigeration systems LL Park concession bldg bathroom partition doors Town Hall restroom sinks/faucets Fire Station 1 exterior shade structure Fire Station 1 kitchen return air duct Public Works tenant improvement NWWTP operations bldg demo/upgrade Fire Station 1 sleeping areas/restrooms/kitchen Fire Station 1 decontamination shower Fire Station 1 windows for offices/dorms, other Tractor/Mower Four post shop lift Fueling facility Main Street overlay improvement Road repairs and maintenance Curb, gutter, sidewalk new and replacement Minor capital outlay placeholder Small furniture, fixtures and equipment 18,000 18,000 5,000 2,600 5,000 1,200 47,000 82,000 1,455,000 15,000 50,000 55,000 7,500 200,000 200,000 500,000 150,000 100,000 60,900 4,228,300 yes 18,000 yes 50,000 yes yes yes yes yes yes 200,000 200,000 500,000 250,000 100,000 60,900 2,240,800 Fleet pool vehicle Vehicles (3 requested, 2 approved) Water Truck Fleet replacement Chevy 1500 HD 2WD regular cab (2) Front-end loader Street sweeper (grant funded) Ford Explorer 4WD Ford Transit Van Dodge Ram 2500 Crew 4x4 9' utility Dodge Ram 2500 Crew Long Bed Chevy 2500 HD 2WD replacement police vehicles (7) 35,000 147,000 125,000 48,200 174,000 188,300 55,100 24,900 49,500 39,800 33,200 346,200 1,266,200 yes yes yes yes 35,000 98,000 125,000 242,000 yes 188,300 Vehicles Public Works/Fleet Police Public Works/Fleet Public Works/Fleet Public Works/Fleet Public Works/Fleet Public Works/Fleet Public Works/Fleet Public Works/Fleet Public Works/Fleet Public Works/Fleet Public Works/Fleet Public Works/Fleet Total Town of Florence, Arizona 688,300 174 | P a g e Town of Florence, Arizona 175 | P a g e Town of Florence, Arizona 176 | P a g e Town of Florence 2014/2015 Proposed Budget Capital Improvement Program Expenditures Project No. Department/Item General Government Territory Square GG-18 recommended 2014/15 budget comments 600,000 unspent 2013/14 budget will be carried forward Parks, Open Space and Community $13,000,000 estimated construction, $280,000 project management 395,000 $335,000 purchase price; $60,000 tenant improvements 200,000 150,000 14,025,000 Library/Aquatics/Recreation complex POC-tbd 13,280,000 Community Development/IT building POC-tbd Fueling facility Softball field #3 lighting POC-tbd POC-23 Highways and Streets Stormwater master plan U-01 100,000 Stormwater utility improvements U-02 45,000 Street improvements phase IV - Florence Gardens T-08 planning/feasibility ----- 2015/16 construction $265,000 architecture/engineering ----- 2015/16 $185,000 40,000 arch/eng + $1,365,000 construction NOTE: Three phases of the Florence Gardens project have been completed to date. The scope of each project was a) remove existing chipped/seal streets, b) provide curb and gutter, c) provide new asphalt surfacing with base course, d) provided appurtenances for drainage flows, which resulted in reducing flows by at least 75% from Maricopa Blvd. and diverting it to minimize destruction. Phase 1 - Completed area between Arizona Blvd to Chochise and from Indiana to Florence Blvd - $2,013,586.69 Phase 2 - Completed between Chochise and McFarland Blvd and from Indiana to Florence Blvd - $1,966,161.03 Phase 3 - Completed between McFarland Blvd and Maricopa Blvd and from Indiana to Florence Blvd - $1,311,673.77 Total first 3 phases - $5,291,421.49 Main Street northern extension T-13 SH79B & SH287 intersection improvements T-14 Diversion Dam Road improvements Street signalization Pinal Street drainage improvements (Butte to First) Florence Heights Road improvements (Main to SR79) T-17 T-28 T-41 T-55 Water Utility New water well (North Florence) Water line relocation (North Florence - INS) Water storage tank installation (North Florence) Fire hydrant replacements (North Florence) New water well #3 replacement Valve replacements Water line replacements (2", 3", 4") SCADA water tie-ins Booster Pumps at Well #5 Water line (Adamsville Road) Water transmission line (well #4 to well #5) Water transmission line ext. (Caliente to Calif) Water line extension at Well #5 Office lab space renovation WU-23 WU-25 WU-26 WU-30 WU-34 WU-35 WU-38 WU-64 WU-65 WU-66 WU-69 WU-74 WU-77 WU-79 Town of Florence, Arizona 700,000 architecture/engineering ----- 2016/17 $1,500,000 construction 1,250,000 construction 275,000 525,000 construction 1,800,000 construction 5,135,000 400,000 750,000 95,000 1,300,000 40,000 1,365,000 30,000 100,000 85,000 150,000 400,000 218,000 200,000 110,000 57,500 4,900,500 177 | P a g e Town of Florence 2014/2015 Proposed Budget Capital Improvement Program Expenditures Project No. Department/Item Sewer Utility Recharge injection wells Sewer main extensions and replacements WWTP expansion (Plant Road) 18" sewer bore across SH79 Recharge Facility expansion (N. Florence WWTP) TOTAL CAPITAL IMPROVEMENTS Town of Florence, Arizona SU-05 SU-06 SU-08 SU-11 SU-16 recommended 2014/15 budget comments 330,000 175,000 1,300,000 100,000 40,000 1,945,000 26,605,500 178 | P a g e Town of Florence, Arizona 179 | P a g e Town of Florence, Arizona 180 | P a g e Alternative Expenditure Limitation Adoption Town of Florence, Arizona 181 | P a g e Town of Florence, Arizona 182 | P a g e Tentative Budget Adoption Town of Florence, Arizona 183 | P a g e Town of Florence, Arizona 184 | P a g e Town of Florence, Arizona 185 | P a g e Town of Florence, Arizona 186 | P a g e Town of Florence, Arizona 187 | P a g e Town of Florence, Arizona 188 | P a g e Town of Florence, Arizona 189 | P a g e Town of Florence, Arizona 190 | P a g e Town of Florence, Arizona 191 | P a g e Town of Florence, Arizona 192 | P a g e Town of Florence, Arizona 193 | P a g e Town of Florence, Arizona 194 | P a g e Town of Florence, Arizona 195 | P a g e Town of Florence, Arizona 196 | P a g e Final Budget Adoption Town of Florence, Arizona 197 | P a g e Town of Florence, Arizona 198 | P a g e Town of Florence, Arizona 199 | P a g e Town of Florence, Arizona 200 | P a g e Town of Florence, Arizona 201 | P a g e Town of Florence, Arizona 202 | P a g e Town of Florence, Arizona 203 | P a g e Town of Florence, Arizona 204 | P a g e Town of Florence, Arizona 205 | P a g e Town of Florence, Arizona 206 | P a g e Town of Florence, Arizona 207 | P a g e Town of Florence, Arizona 208 | P a g e Town of Florence, Arizona 209 | P a g e Town of Florence, Arizona 210 | P a g e Town of Florence, Arizona 211 | P a g e Town of Florence, Arizona 212 | P a g e Property Tax Levy Adoption Town of Florence, Arizona 213 | P a g e Town of Florence, Arizona 214 | P a g e Town of Florence, Arizona 215 | P a g e Town of Florence, Arizona 216 | P a g e Recommended Employee Compensation and Classified Plans Adoption Town of Florence, Arizona 217 | P a g e Town of Florence, Arizona 218 | P a g e Town of Florence, Arizona 219 | P a g e Town of Florence, Arizona 220 | P a g e Town of Florence, Arizona 221 | P a g e Town of Florence, Arizona 222 | P a g e Town of Florence, Arizona 223 | P a g e Town of Florence, Arizona 224 | P a g e Merrill Ranch Community Facilities District #1 Budget Adoption Town of Florence, Arizona 225 | P a g e Town of Florence, Arizona 226 | P a g e Town of Florence, Arizona 227 | P a g e Town of Florence, Arizona 228 | P a g e Town of Florence, Arizona 229 | P a g e Town of Florence, Arizona 230 | P a g e Town of Florence, Arizona 231 | P a g e Town of Florence, Arizona 232 | P a g e Town of Florence, Arizona 233 | P a g e Town of Florence, Arizona 234 | P a g e Merrill Ranch Community Facilities District #1 Property Tax Levy Adoption Town of Florence, Arizona 235 | P a g e Town of Florence, Arizona 236 | P a g e Merrill Ranch Community Facilities District #2 Budget Adoption Town of Florence, Arizona 237 | P a g e Town of Florence, Arizona 238 | P a g e Town of Florence, Arizona 239 | P a g e Town of Florence, Arizona 240 | P a g e Town of Florence, Arizona 241 | P a g e Town of Florence, Arizona 242 | P a g e Town of Florence, Arizona 243 | P a g e Town of Florence, Arizona 244 | P a g e Town of Florence, Arizona 245 | P a g e Town of Florence, Arizona 246 | P a g e Merrill Ranch Community Facilities District #2 Property Tax Levy Adoption Town of Florence, Arizona 247 | P a g e Town of Florence, Arizona 248 | P a g e