T o w n o f F lo r e n c e A r iz o n a Detail Budget F is c a l Y e a r E n d in g J u n e 3 0 , 2 0 1 4 Table of Contents 2013-2014 Budget Process Schedule 1 Budget Resolutions & Ordinances 3 Expenditure Limitation-Ordinance No. 597-13…….………..…….……… 4 Tentative Budget Adoption-Resolution No. 1396-13…………………….. 6 Final Budget Adoption-Resolution No. 1397-13.………………………… 8 Official Budget……………………………………..……………………… 9 Property Tax 19 Tax Levy Ordinance No. 596-13…………………………………………. 20 Personnel 23 Organizational Chart……………………………………………………… 24 Total Town Approved Positions………………………………………….. 25 Recommended Positions………………………………………………….. 29 Compensation Plan-Resolution No. 1402-13……………………………… 30 General Fund 37 General Fund Budget……………………………………………………… 38 General Fund Revenue……………………………………………………. 39 Budgets: Mayor and Council………………………………………………………… 43 Administration…………………………………………………………….. 47 Legal and Courts………………………………………………………….. 51 Town Attorney……………………………………………………………. 55 Finance……………………………………………………………………. 59 Grants……………………………………………………………………… 64 Human Resources…………………………………………………………. 68 Community Development……………………………………………..…… 72 Police Administration…………………………………………………..…. 77 Police Support…………………………………………………………….. 82 Police Volunteer Program………………………………………………… 86 Police Operations………………………………………………………….. 90 Fire Administration………………………………………………………… 95 Fire Protection-Station 541…………………………………………..…… 99 Fire Protection-542………………………………………………………... 104 Information Technology…………………………………………………… 109 Fitness Center……………….…………………………………………….. 114 Parks & Recreation Administration……………………………………….. 117 Parks Maintenance………………………………………………………… 121 Aquatics…………………………………………………………………… 126 Recreation…………………………………………………………………. 129 Special Events …………………………………………………………….. 133 Custodial Services…………………………………………………………. 136 Senior Center………………………………………………………………. 138 Table of Contents i Fiscal Year 2013-2014 Library……………………………………………………………………. 143 Engineering……………………………………………………………….. 147 Facility Maintenance……………………………………………………… 151 (General Fund) General Government……………………………………………………… 154 Cemetery…………………………………………………………………… 157 Economic Development…………………………………………………… 160 Transfers Out……………………………………………………………… 167 Enterprise Funds Development Impact Fees………………………………………………… Sanitation…………………………………………………………. Water……………………………………………………………… Sewer……………………………………………………………… North Florence Water……………………………………………... North Florence Sewer…………………………………………..… Florence Water Fund……………………………………………………… Florence Sewer Fund……………………………………………………… Sanitation Fund…………………………………………………………… 168 169 170 172 174 176 178 180 217 249 Special Revenue Funds 254 Capital Projects Fund…………………………………………………….... 255 IT Computers for General Fund…………………………………………… 259 Economic Development Capital…………………………………………… 260 Construction Tax Fund………………………………………………….… 261 Food Tax Fund………………………………………………………….… 264 Highway User Fund…………………………………………………….… 268 Non-Utility Development Impact Fees…………………………………… 298 Transportation……………………………………………………... 299 General Government………………………………………….…… 300 Police………………………………………………………….…… 301 Fire……………………………………………………………..….. 302 Parks…………………………………………………………….… 303 Library……………………………………………………….……. 304 Other Special Revenue……………………………………………………….…… 305 Judicial Collection Enhancement Fund……………………….….. 306 Fill the Gap Fund…………………………………………………. 307 Southwest Gas Capital Expenditure Fund……………………….... 308 Impound Fund …………………………………………………….. 309 Streetlight Improvement District No. 1………………..…………. 310 Streetlight Improvement District No. 2…………………..………. 311 Streetlight Improvement District No. 3……………………..……. 312 Grants 313 HIDTA……………………………………………………………. 315 State Special Project……….……………………………………… 316 Table of Contents ii Fiscal Year 2013-2014 CDBG ….………………….……………………………………… 317 Governor’s Office of Public Safety-Police……………………….. 318 Gaming ……………………..…………………………………….. 319 AZDOHS…………………………………………………………. 320 CLG ……………………………...……………………………….. 321 ADOT LTAF II-Senior Transportation……………………………. 322 ADOT T21-Main Street Program Enhancement……….………….. 323 Library SGIA……………………………………………………… 324 ADOT-Main Street Streetscape Plan………………………..……. 325 Debt Service 326 NFID Special Improvement District……………………………………… 327 Internal Service Funds 329 Fleet Maintenance…………………………………………….…………… 330 Facility Maintenance……………………………………………………… 340 Fiduciary Fund 347 Florence Volunteer Firefighter’s Pension Fund………………………….. 348 Community Facilities District #1 350 Resolution No. MRCFD1 124-13………………………………………… 351 Budget…………….……………………………………………………….. 352 Tax Levy………………………………………………………………….. 359 CIP Fund………………………………………………………………….. 361 Debt Service Fund………………………………….…………………….. 364 Administration Fund………………..…………………………………….. 367 Community Facilities District #2 370 Resolution No. MRCFD2 224-13……………………………….………... 371 Budget…………….……………………………………………………….. 372 Tax Levy………………………………………………………………….. 379 CIP Fund………………………………………………………………….. 381 Debt Service Fund………………………………….…………………….. 383 Administration Fund………………..…………………………………….. 386 Table of Contents iii Fiscal Year 2013-2014 SCHEDULE 2013/2014 FISCAL YEAR BUDGET PROCESS Action Date Notes Budget Development 1..Capital Improvement Plan Update Departmental Request to Update Due to Finance Director November 16, 2012 January 11, 2013 2. Personnel Requested Positions for FY 11/12 Due to Finance Director November 16, 2012 January 11, 2013 3. Delivery of Budget Worksheets Department Budget request due to Finance Department-One year budget November 16, 2012 January 11, 2013 4. Revenue, Wages and Debt Service Finance Director complete compilation of the revenue estimates, debt service, employee salary &benefit costs, etc. One year estimate. 5. Budget over-view of Power Point Presentation for Council May 13, 2013 6. Conduct Town Council Work Session May 13, 2013 Salary Scale, Staffing 5:00 p.m. to 10: p.m. Capital Improvement Plan Budget 7. Adopt Capital Improvement Plan Resolution XXX-13 June 3, 2013 8. Tentative Budget Adoption: Tentative Budget: Adopt Resolution No. XXX-13 Ad to paper Publish Schedule A-E Publish June 3, 2013 May 30, 2013 June 6, 2013 June 13, 2013 Notice of Final Budget Adoption Ad to paper Publish May 30, 2013 June 6 & 13, 2013 9. Expenditure Limitation Document: Adopt Expenditure Limitation Ordinance #XXX-13 (adopt limitation) Personnel- June 3, 2013 Town of Florence Budget Schedule FY 13-14 1 10. Final Budget: Final Budget Adoption Adopt Resolution No. XXX-13 Post on Town website (7 business days of final adoption) June 17, 2013 June 21, 2013 11. Public Hearing to Increase Primary Property Taxes: Post Notice to Increase on Website April 23, 2013 (Notice of the change at least 60 days before the date of the tax Is approved or disapproved) First Reading of the Ordinance No. XXX-13 First Public Hearing (Discussion) June 3, 2013 June 17, 2013 Press Release Ad to paper May 30, 2013 May 23, 2013 TNT Hearing Ad Truth in Taxation Ad to the paper May 23, 2013 Publication of estimates of both expenditure and revenues related to levy, make available at library and administrative office (Include address of library and administrative office) Publish date: Florence Reminder May 30, 2013 (first publication at least 14 but not more than twenty days before date of the hearing for the proposed levy) Publish date: Florence Reminder June 6, 2013 (Must be at least seven but not more than ten days before the hearing) (Tri-Valley is published on Wed. only, cannot meet the 7 day or 10 on either paper) Levy of Property Tax Adopt Ordinance No. XXX-13- July 1, 2013 Requires Roll Call Vote Forward Levy and Documents to Property Tax Oversight Commission July 3, 2013 Forward certified copy of tax levy Ordinance to Pinal County July 5, 2013 Town of Florence Budget Schedule FY 13-14 2 Budget Resolutions & Ordinances 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Property Tax 19 20 21 22 Personnel 23 TOWN OF FLORENCE Chart of Organization CITIZENS OF FLORENCE Effective: July 1, 2013 MAYOR & TOWN COUNCIL MAYOR Tom J. Rankin TOWN COUNCIL BOARDS & COMMISSIONS Thomas Smith Ruben Montaño William Hawkins TOWN CLERK Lisa Garcia, MMC Planning & Zoning Commission Historic District Advisory Commission Joint Use Library Advisory Board Parks & Recreation Advisory Board Redevelopment Commission Industrial Development Authority Council Support Elections Records Risk Management Thomas Celaya Tara Walter Vallarie Woolridge TOWN ATTORNEY TOWN MAGISTRATE James Mannato Katherine Kaiser Legal Prosecution Municipal Court TOWN MANAGER Charles A. Montoya DEPUTY TOWN MANAGER ASSISTANT TOWN MANAGER Public Information Office & Intergovernmental Jess Knudson Lisa Garcia, MMC HUMAN RESOURCES Scott Barber INFORMATION TECHNOLOGY Darwin "Dan" Bennington ECONOMIC DEVELOPMENT Scott Bowles Personnel Management Benefits Recruitment Compensation Training PSPRS Support Telecommunications Website Channel 11 / Audio Video Computer / Network Support Data Management / Security Geographic Information System Training ADMINISTRATIVE ASSISTANT POLICE Daniel Hughes FIRE Pete Zick UTILITIES Vacant PUBLIC WORKS Wayne Costa, PE Administration Operations Support Public Safety Dispatch Animal Control Administration Operations Training Prevention Divisions Water / Wastewater Sanitation Engineering Streets Divisions Facilities Fleet Cemetery COMMUNITY DEVELOPMENT Mark Eckhoff, AICP Planning Transportation Planning Zoning Building Safety Code Compliance Historic Preservation PARKS & RECREATION Leland "Ray" Hartzel LIBRARY Rosemary Bebris FINANCE Michael Farina Administration Aquatics Special Events Rec. Programs & Services Parks / Ground Maintenance Reference, Adult, & Children Programs and Services Accounts Payable Accounts Receivable Grants Utility Billing Special Districts Payroll Asset / Cash Management Budget & Audit Divisions Senior Center Joint-Use with Florence High School 24 Proposed Positions Staffing 2013-2014 Administration Town Manager Town Clerk/Deputy Town Manager Assistant Town Manager Deputy Town Clerk Administrative Assistant Office Assistant Total Administration # 1 1 1 1 2 0.5 6.5 Economic Development Economic Development Coordinator Total Economic Development 1 1 1 1 Courts Court Administrator Senior Municipal Court Clerk Municipal Court Clerk-30 Hours Magistrate Total Courts 1 1 1 0 3 1 1 0 2 1 0 1 1 1 0.5 2.5 1 1 0.5 2.5 0 1 1 1 3 1 1 1 2 11 1 1 1 3 1 1 1 2 11 0 Grants Grants Coordinator Total Grants 1 1 1 1 0 Human Resources Human Resource Director Human Resource Coordinator Total Human Resources 1 1 2 1 1 2 0 Community Development Community Development Director Senior Planner Town Planner Senior Building Inspector 1 1 1 1 1 1 1 1 Legal Town Attorney Associate Attorney Office Assistant Finance Finance Director Special District Manager Office Supervisor Accountant Payroll Specialist Utility Services Representative Assessment Specialist Office Assistant Total Finance 7/5/2013 Full Time Part-time 1 1 1 1 2 0.5 6.5 0 1 0 Town Positions 2013-14 25 Building Inspector Permit Specialist Total Planning & Zoning 1 1 6 Police Chief of Police Lieutenant Sergeants Officers Police Support Services Manager Evidence Technician Public Safety Communications Supervisor Records Clerk Crime Analyst Public Safety Lead Dispatcher Public Safety Dispatcher Total Police Fire Administration Fire Chief Fire Marshall/Battalion Chief Battalion Chief Administrative Captain Administrative Assistant Station #1 Captains Engineers Firefighters Station #2 Captains Engineers Firefighters Part Time Staff 14-20 Total Fire Information Technology Information Technology Manager GIS Coordinator Network Analyst IT Technicians Total Information Technology Parks and Recreation Parks and Recreation Director Recreation Coordinator Recreation Programmer Administrative Assistant Recreation Leader I Recreation Leader II Recreation Leader III Fitness Trainer Lifeguard I Lifeguard II Head Lifeguard 7/5/2013 2 # 1 1 5 23 1 2 1 2 1 1 10 48 1 1 6 0 Full Time Part-time 1 1 5 23 1 1 1 1 2 1 1 7 3 43 5 1 1 1 1 1 1 1 1 1 1 3 3 6 3 3 6 3 3 4 20 47 3 3 4 27 20 20 1 1 1 2 5 1 1 1 2 5 0 1 1 2 1 10 12 8 1 9 9 1 1 1 2 1 10 12 8 1 9 9 1 Town Positions 2013-14 26 Pool Manager Parks Maintenance Parks Foreman Parks Maintenance Worker II Parks Maintenance Worker I Senior Center Senior Center Coordinator Senior Center Assistant Recreation Leader 1 (SC) Total Parks and Recreation 1 Library Library Director Librarian Office Assistant Library Assistant Library Aide Total Library 1 1 2 1 1 2 1 2 3 66 1 2 13 3 53 1 2 1 1 3 8 4 3 4 Faculties Maintenance Facilities Manager Custodial Maintenance Worker Maintenance Foreman Total Facilities Maintenance 1 3 0.25 4.25 1 3 0.25 4.25 0 Fleet Maintenance Maintenance Worker 1 Maintenance Foreman Mechanic Shop Maintenance Worker Total Fleet Maintenance 0.5 0.25 1 0.7 2.45 0.5 0.25 1 0.7 2.45 0 1 1 1 1 1 1 1 1 3 2 9.5 1 1 1 1 3 2 8.5 1 0.5 0.3 1 0.5 0.3 1 1 1 1 4 1 1 1 1 4 Public Works Engineering Associate Engineer Engineering Technician Highway User Fund Public Works Director Public Works Superintendent Office Supervisor Public Works Operations Tech Maintenance Worker III Maintenance Worker II Maintenance Worker I Shared Positions Office Assistant Maintenance Foreman Shop Maintenance Worker Water/Wastewater Utility Director Utility Superintendent Field Foreman Senior Treatment Plant Operator Wastewater Treatment Plant Operator 7/5/2013 1 3 1 2 1 1 1 Town Positions 2013-14 27 Water Plant Operator Utility Systems Operator Utility Services Operator Administrative Assistant Sanitation Sanitation Worker III Total Public Works Total Town Staff 7/5/2013 4 1 3 1 1 1 3 1 1 37.3 1 35.3 2 251.00 166.00 85.00 1 Town Positions 2013-14 28 Total All Positions Requested Fiscal Year 2013-2014 Department Administration Wages FICA W/C Life Health Savings Account Dental Health ASR ASR LTD PSR EXPENSE 32,000 2,448 74 161 1,326 2,000 16,863 3,616 77 0 0 0 0 0 0 0 0 0 0 0 0 Legal 51,667 3,953 119 248 968 1,500 12,653 5,838 124 0 77,069 Finance 30,000 2,295 69 144 860 1,333 11,247 3,390 72 0 49,411 0 0 0 0 0 0 0 0 0 0 0 144,500 11,054 5,086 694 3,168 5,000 40,760 0 0 16,950 227,213 Courts Community Development Fire Protection Police Administration 58,565 0 0 0 0 0 0 0 0 0 0 0 7,000 536 193 34 425 2,000 6,674 791 17 0 17,669 Police Operations 0 0 0 0 0 0 0 0 0 0 0 Information Technology 0 0 0 0 0 0 0 0 0 0 0 Custodial 0 0 0 0 0 0 0 0 0 0 0 Parks Maintenance 0 0 0 0 0 0 0 0 0 0 0 Recreation 0 0 0 0 0 0 0 0 0 0 0 Library 0 0 0 0 0 0 0 0 0 0 0 40,000 3,060 1,104 192 1,290 2,000 16,871 4,520 96 0 69,133 Police Support Engineering Cemetery Total General Fund Facilities Maintenance HURF Utilities Total Enterprise Total All Positions 0 0 0 0 0 0 0 0 0 0 0 $305,167 $23,345 $6,645 $1,472 $8,037 $13,833 $105,069 $18,155 $386 $16,950 $499,060 51,000 3,902 1,408 245 1,290 2,000 16,871 5,763 122 0 82,600 0 0 0 0 0 0 0 0 0 0 0 75,000 5,738 2,070 360 1,290 2,000 16,871 8,475 180 0 111,984 $75,000 $5,738 $2,070 $360 $1,290 $2,000 $16,871 $8,475 $180 $0 $111,984 $431,167 $32,984 $10,123 $2,077 $10,617 $17,833 $138,811 $32,393 $688 $16,950 $693,644 29 30 31 32 33 34 35 36 General Fund 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 Enterprise Funds 168 169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 Special Revenue Funds 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 299 300 301 302 303 304 305 306 307 308 309 310 311 312 Grants 313 314 315 316 317 318 319 320 321 322 323 324 325 Debt Service 326 327 328 Internal Service Funds 329 330 331 332 333 334 335 336 337 338 339 340 341 342 343 344 345 346 Fiduciary Fund 347 348 349 Community Facilities District #1 350 351 352 353 354 355 356 357 358 359 360 361 362 363 364 365 366 367 368 369 Community Facilities District #2 370 371 372 373 374 375 376 377 378 379 380 381 382 383 384 385 386 387 388