Arizona Emergency Response Commission
Jane Dee Hull, Governor

5636 East McDowell Road
Phoenix AZ, 85008-3495

www.dem.state.az.us/azserc

Michael P. Austin, Director
Daniel Roe, Executive Director

www.azserc.org

GATEKEEPER NEWSLETTER
Volume I, Edition 3

June 1, 2001

Please keep us updated on your contact information. Your comments and contributions are needed.
Please let our editor in chief: Anthony Cox, Administrative Secretary I, know at CoxA@dem.state.az.us.
Sincerely,

Daniel Roe
Executive Director

House Bill 2431 environment; electronic reporting; chemicals:
Governor Jane Dee Hull vetoed House Bill 2431 on May 9, 2001. The bill would have required the State Fire Safety
Committee to adopt rules for establishing and maintaining a state database that includes information from hazardous
materials management plans. The bill also would have required the Fire Marshal to enforce certain reporting requirements.
Governor Hull believes that House Bill 2431 would have attempted to address the challenge of obtaining information from
users of hazardous materials and the effective distribution of this information. However, Governor Hull determined that the
money set aside in the bill was not sufficient for the Fire Marshal’s office to perform the proposed tasking.
Further work in this area has been promised by Representative Leah Landrum.

Tier Two Online Reporting:
SPREAD THE WORD!!
We are encouraging SARA Title III Tier Two Reporting be done online. Our electronic database can be
found at www.azserc.org . The location includes instructions and helpful links. Questions? Call!
Keep checking to see what's new!
Your recommendations are finding their ways into our on-line reporting system to make it continually more user friendly.
We're proud of the program because it's been a customer based development to meet the needs of the reporting community,
the responder community and the program managers. Thanks for your continued support in this area. Send us your
recommendations... we welcome them.

Hazardous Material Commodity Flow Study:
Calexico, California Area - A commodity flow study is an analysis of the goods that are moving through a
particular area. The study describes the identity and quantity of hazardous materials traveling through
Calexico, and provides recommendations for reducing risks that these materials pose to the community. The
study identifies the nature, quantities and routes of hazardous substances transported in or near Calexico,
including exports to and imports from Mexico. The report contains some good thoughts on how it would
apply to Arizona.
This report and a fact sheet can be downloaded at:
http://www.epa.gov/ceppo/whatnew.html

Commission and Related Meetings – July 17-19, 2001:
The next Arizona Emergency Response Commission (AZSERC) meeting is scheduled as follows:
DATE:

July 17th, 2001

TIME:

12:30PM to 2:00PM

PLACE:

Inn Suites Hotel, Tucson City Center
475 North Granada Road
Tucson, AZ 85701
(Southwest Corner of St Marys and Granada).

PHONE #:

520-622-3000.

Government rate is $58.00 plus tax.

Agenda will include: an update on electronic reporting; nominations for LEPC/SERC membership; protocols
for reimbursement for hazmat incidents, FEMA/EPA updates.

PLEASE RSVP REGARDING YOUR ATTENDANCE NO LATER THAN JUNE 5, 2001.
ADDITIONAL ACTIVITIES:
July 17-18, 2001: Following the Commission meeting, Region IX's Regional Response Team's (RRT) Inland
Planning Sub-Committee Meeting will convene to discuss potential projects that would enhance Regional,
State, Tribal and Local Response as well as provide support for Federal On-Scene Coordinators. There will
be a working luncheon on the 18th that will include a briefing by a Burlington Northern Railroad
representative. Luncheon cost will be approximately $12.50 per person.
July 18, 2001: A separate workshop for AZSERC Hazardous Materials Emergency Preparedness (HMEP)
and Emergency Response Fund (ERF) grants will be held at the hotel from 8:30AM to 4:30PM.
July 19, 2001: A jointly sponsored EPA/AZSERC workshop/forum will be held at the hotel. "Whazzup on
the Border." The workshop is primarily for the Border Local Emergency Planning Committees, to include
Native American tribes.

AGATEKEEPER 2002"
Reserve your seats now...
AGATEKEEPER 2002" will be held on January 16-17, 2002.

Russell Auditorium, Building 101
Papago Park Military Reservation
Department of Emergency and Military Affairs
5636 East McDowell Road
Phoenix, Arizona 85008
Let us know that you are interested... Call Sylvia Castillo at 602-231-6309 or email CastilloS@dem.state.az.us

Electronic Planning Tools:
•

E-Response Planning Systems is in the process of creating a secure, fully internet capable version of the E.P.A.
B.O.L.D.E.R. Planning Tool.
This version will allow users to work on line and upload emergency response planning information in an easy to use, time
saving format. This planning tool will address improvements suggested by users and will complete the user's NRT One Plan,
UFC Hazardous Materials Management Plan (HMMP) and Hazardous Materials Inventory Statement (HMIS) as well as
the Tier Two Report. This information will be linked electronically to emergency responders and the regulatory agencies.
For more information you can contact Steve Bold at 480-510-0506 or by e-mail at steve.bold@e-responseplan.com
•

Version 2.3 of the BOLDER Planning Tool is now available…
• Includes three user defined icons that can access or launch other programs from the BOLDER Planning Tool.
• Users can now search for multiple facilities by facility name or by the facility address.
• Copy and paste issues have been cleaned up.
The BOLDER Planning Tool Internet version is in development. There are still some issues to be worked out. Call toll free:
1-877-655-6952. If you have any questions or would like a demo on the BOLDER Planning Tool, please call Randall
Gardner at 602-705-2653 or e-mail at rgardner@bolderproject.org. BOLDER is free to fire department districts when there
is an industry subscriber in that jurisdiction.

Arizona LEPC Changes:
Let’s give a warm welcome to the following folk…
Willis “Jay” Grinols
Linda Johnson
Rick Holmes
Chris Higgins

Citizen
Yuma Regional Medical Center
Yuma Regional Medical Center
CABACO, Inc.

Yuma County LEPC
Yuma County LEPC
Yuma County LEPC
Cochise County LEPC

Spread the Word – Developing a Family Disaster Plan:
Disasters happen quickly. Brush fires and flash floods move rapidly and often without much warning.
Fires may force us to evacuate homes; flash floods may turn homes into an island. We should have plans
to protect ourselves, our families and our pets. What if we get separated? Spouses are at work; the kids
are in school and the pets are in the house. What do we do when disaster strikes? To protect and prepare
we need to develop and practice! The Arizona Division of Emergency Management (ADEM), the Federal
Emergency Management Agency (FEMA), the National Weather Service (NWS), and theAmerican Red
Cross (ARC) urge everyone to develop a family emergency/disaster plan. The ARC publishes several
handouts and guides for developing family disaster plans, which are available through local ARC offices.

An essential element in preparedness is a plan. The following steps will assist!
•

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•
•

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Gather information about hazards in your area. Contact your local chapter of the ARC, your local or
county emergency management office or the NWS. Find out what types of disaster could occur in your
area and how you should prepare and respond. Learn your community’s warning signals and
evacuation plans. Find out about the disaster plans at your workplace and your children’s schools.
Have a family meeting. Discuss the information you have gathered and the impact it has on your
family. Explain why it is necessary to plan and prepare. Plan to share the responsibilities generated in
your plan and have the family work as a team.
Develop an escape plan! Establish at least one possible meeting place in case family members become
separated. Ensure that even small children know the phone number and address of the meeting place.
Pick one out-of-state and one local person to call if family members become separated. It may
sometimes be easier to call long distance during emergencies.
Don’t forget the pets or domesticated animals. ARC shelters do not permit animals.
Exercise the plan. If it works, schedule times to practice. If it does not work, revise it and try again.
As you work on the plan, start to disaster proof your home and family. Conduct a home hazard hunt
to determine which items can move, fall, break, or cause a fire, and then correct them. Determine the
best escape routes from each room and find safe spots in the home for each type of disaster. Post
emergency phone numbers (fire, police, ambulance, etc.) by each phone. Teach your children how and
when to call 911. Have your family learn CPR and basic first aid procedures.
Show each family member how and when to turn off water, gas and electricity at the main switches
(remember to have the utility company restart gas service if you turn it off).
Buy appropriate fire extinguishers! and Teach family members how and when to operate them.
Stock emergency supplies and assemble a Disaster Supplies Kit for the home and each vehicle.

Practice, Practice, Practice! Replace stored water every three months, stored food every six months and
stored batteries annually. Test and recharge fire extinguishers according to the manufactureer’s
instructions. Conduct monthly tests of smoke and Carbon Monoxide detectors and change their batteries
annually.
Meet your neighbors and establish mutually supporting emergency/disaster plans. If you are a member of a
neighborhood/home-owners association get emergency/disaster planning to be an association program. Get
to know your neighbors’ special skills and special needs. Make plans for neighborhood childcare, in case
parents cannot get home, ensuring the safety of all the neighborhood children.
Proactivity increases chances of survival in an emergency or disaster situation.

Bi-National Exercise:
On May 6, 2001 the cities of Nogales, Sonora and Nogales, Arizona conducted a Comprehensive Hazardous Materials
Emergency Response Capability Assessment Program (CHER-CAP) exercise to evaluate operational readiness and sister
city planning in response to a Hazardous Material incident.
http://www.dem.state.az.us/azserc/hotstuff.htm

Santa Cruz County LEPC Nominated for National Award:
Santa Cruz County LEPC has been nominated for the 2001 Community Award for Chemical Safety presented by the
Chemical Educational Foundation (CEF). This annual award goes to community groups fostering chemical safety awareness
within their organizations, business communities, and the general public.
http://www.chemed.org

NASTTPO 2002 Conference:
National Association of SARA Title III Program Officials 2002 Conference will be held on April 8-13 in Hawaii. Keep
looking at www.dem.state.az.us/azserc and check out www.nasttpo.org for details. Ala Moana Hotel.
Make plans now! Great conference track record!

LEPCs and Deliberate Releases:
LEPCs and Deliberate Releases: Addressing Terrorist Activities in the Local Emergency Plan
In recent years, the threat of incidents involving chemical and biological materials has increased. Local emergency planning
committees (LEPCs) need to consider the possibility of terrorist events as they review existing plans and consider how to
incorporate counter- terrorism (CT) measures into their plans. This factsheet discusses how LEPCs can incorporate CT
issues when they review and update their local plans.
http://www.epa.gov/ceppo/whatnew.html

Consider This!:
Something important to consider regarding rolling blackouts and hazardous chemical releases! Thanks to Angie
Proboszcz, EPA Region IX, for sharing.
http://www.sfgate.com/cgi-bin/article.cgi?f=/c/a/2001/05/03/MN124876.DTL

C.A.M.E.O. (Computer Aided Management of Emergency Operations) News:
FROM: Frank Bovee - CAMEO E-Net News May 23
Problem with importing "CAMEO Exports File".
When using <Utilities> [Import] [CAMEO Exports Files] to bring in CAMEO data files the import utility does not
always update the last maximum module maximum id numbers reliably. In fact in some cases it removes the last
maximum id number for some of the modules and replaces it with a null [empty string] value. If this happens when
you add a new record to the module that has a null value in the last maximum id field for that module it begins the
numbering sequence for new records all over again. Result will be multiple records in the table with the same
CAMEO control id number. It is possible that you will not even know this has happened to you. Do not trust the
CAMEO Import utility to update maximum id numbers correctly.
To export files:
ONE:
Run Reindex All from outside cameo.
TWO:
If you want to selectively export files go directly to appropriate module(s) and use Find All (Filter) to select
export files.
THREE:
Go directly to export utility you want to use and export the files.
To import files:
ONE:
Run Reindex All from outside cameo and BACKUP CAMEO and save the backup zip files.
TWO:
Open CAMEO and go directly to <Utilities> [Import] [CAMEO Exports Files] and import the files.
THREE:
Exit CAMEO and run the Reindex utility from outside CAMEO using [Select All] button then [OK] button.
By running the Reindex utility from outside CAMEO you can rely on the last module maximum id numbers
to be correctly processed.
I discovered this anomaly while taking 43 Idaho copies of CAMEO and combining them into a single copy of CAMEO to
create a master state Tier II copy of CAMEO.
If you want details give me a call at (206) 553-0269.

LET’S HEAR FROM YOU!
Arizona Emergency Response Commission:
Serving Community, Industry and Government... In Coordinating
Hazardous Chemical Emergency Response, Planning, Training,
Outreach, Exercising and Reporting