DEPARTMENT OF STATE AD EL BU PU M I N I S T R A T I O N E C T I O N S E R V I C E S S I N E S S S E R V I C E S B L I C S E R V I C E S Janice K. Brewer Secretary of State Annual Report FY ’07 1 D e p a r t m e n t o f S t a t e - S e r v i n g A r i z o n a n s s i n c e 1 9 1 2 DEPARTMENT OF STATE – ARIZONA SECRETARY OF STATE Janice K. Brewer FY ’07 Annual Report FY ’07 Annual Report  December 2007 For a paper copy of this report, send a request to: Secretary of State Attention: Administration 1700 W. Washington Street, 7th Floor Phoenix, Arizona 85007 The Office of the Secretary of State is an equal opportunity employer. Requests for alternate formats or accommodations can be made five days in advance by contacting the Secretary of State ADA Coordinator at 602.542.4285. On the cover: The Honorable Sandra Day O'Connor, Ret. Associate Justice of the U.S. Supreme Court gave Secretary of State Jan Brewer her oath of office on January 4, 2007. Secretary Brewer talks to those assembled about her successes in office, as well as her plans for the next four years. The Public Services Division produced this report. Project Manager, Scott Cancelosi. 2 Table of Contents About the Office......................................................................................................................... 5 Contact Information ............................................................................................... 5 Mission Statement ................................................................................................. 5 Agency Description................................................................................................ 5 Office Duties .......................................................................................................... 5 Secretaries of State Since Statehood.................................................................... 7 The Brewer Administration ........................................................................................................ 8 Janice K. Brewer - The Secretary of State ............................................................ 8 Contact Information ............................................................................................. 10 Mission Statement ............................................................................................... 10 Description........................................................................................................... 10 Key Staff .............................................................................................................. 10 Administration FY ’07 Statistics ........................................................................... 11 Certificates Issued ...................................................................................11 State Seal Usage.....................................................................................11 Actions of the Governor ...........................................................................11 Legislative Resolutions & Memorials Transmitted...................................14 The Business Services Division............................................................................................... 17 Contact Information ............................................................................................. 17 Mission Statement ............................................................................................... 17 Description........................................................................................................... 17 Key Staff .............................................................................................................. 17 Arizona Revised Statute Duties ........................................................................... 17 Business Services FY ‘07 Statistics .................................................................... 19 Partnerships.............................................................................................19 Intergovernmental Agreements ...............................................................19 Athlete Agent Registrations .....................................................................19 Out of State Landlord Agents for Service ................................................19 Advance Directives ..................................................................................19 Trademarks..............................................................................................20 Trade names............................................................................................20 Uniform Commercial Code ......................................................................20 Other Business Services Registrations ...................................................20 Notary Filings and Related Duties ...........................................................20 Programs ............................................................................................................. 21 Notary Workshops ...................................................................................21 Advance Directives ..................................................................................21 The Election Services Division ................................................................................................ 22 Contact Information ............................................................................................. 22 Mission Statement ............................................................................................... 22 Description........................................................................................................... 22 Key Staff .............................................................................................................. 22 Arizona Revised Statutes Duties ......................................................................... 22 Election Services FY ’07 Statistics ...................................................................... 25 Candidates/Public Officers ......................................................................25 Initiative/Referendum...............................................................................25 Logic and Accuracy Testing ....................................................................26 Publicity Pamphlet/Propositions ..............................................................27 Principal/Public Bodies/Lobbyist..............................................................28 Campaign Finance ..................................................................................28 Programs ............................................................................................................. 29 Voter Outreach ........................................................................................29 Identification at the Polls..........................................................................29 Statewide Voter Registration System (VRAZ).........................................30 Accessible Voting Devices ......................................................................30 Language and Physical Accessibility ......................................................31 Military and Overseas Voters ..................................................................31 EZ Voter...................................................................................................32 Proposed Polling Place Wait Time Procedure ........................................32 Hand Count & Early Ballot Audits............................................................33 The Public Services Division ................................................................................................... 34 Contact Information ............................................................................................. 34 Mission Statement ............................................................................................... 34 Description........................................................................................................... 34 Key Staff .............................................................................................................. 35 Arizona Revised Statutes Duties ......................................................................... 35 Public Services FY ’07 Statistics ......................................................................... 37 County Notices published under A.R.S. § 49-112...................................37 Governor’s Executive Orders ..................................................................37 Governor’s Regulatory Review Council (GRRC).....................................39 Notice of Agency Guidance Document ...................................................39 Notice of Agency Ombudsmen................................................................39 Notices of Public Hearings ......................................................................39 Notice of Substantive Policy Statements.................................................39 Notice of Proposed Delegation Agreement .............................................40 Notice of Public Information.....................................................................40 Rules Filed...............................................................................................41 Page Count for Administrative Register ..................................................42 Administrative Code Fiscal Year Review ................................................42 Rulemaking Package Filings by Type of Notice ......................................43 Number of Filings by Month.....................................................................44 Number of Filings by Chapter..................................................................44 Paper Subscriptions (Number of Paper Subscribers) .............................46 Legislative Filings ....................................................................................47 Publications Printed and Distributed .......................................................47 Programs ............................................................................................................. 48 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 HISTORY OF THE OFFICE About the Office 1 Contact Information Offices hours are: 8 a.m. to 5 p.m., Monday – Friday Phone: 602.542.4285 Toll-free: 800.458.5842 TDD: 602.255.8683 Capitol Office (Mailing Address) Secretary of State’s Office 1700 W. Washington Street, 7th Floor Phoenix, AZ 85007 Mission Statement The mission of the Office of the Secretary of State is to carry out its constitutional and statutory mandates which are to receive and record filings from governmental bodies and the general public; to provide election services to counties and candidates for office; to register and certify business transactions; to publish official acts of the state of Arizona including its chapter laws and rules; to appoint notaries public; and to carry out these mandates in a manner compatible with the requirements and expectations of the constituencies the office serves. Agency Description he Department of State was created by the constitution and is headed by a publicly elected secretary of state, who serves as acting governor in the absence of the governor, and succeeds the governor should a vacancy occur. T The Secretary of State’s office is primarily a filing office with duties set in the Arizona Constitution and Arizona Revised Statutes.  The secretary of state is the official keeper of the Great Seal of the State of Arizona.  The Secretary of State’s office receives and records various filings, including Uniform Commercial Code transactions, trademark and trade name registrations, charity filings, limited partnership and limited liability partnership filings.  The office administers election functions, including canvass and certification of state-wide elections, registration of lobbyists and acceptance of periodic lobbyist filings, and campaign finance filings; publishes all official acts of the State of Arizona including Chapter laws, the Arizona Administrative Code and the Arizona Administrative Register, appoints notaries public, and authenticates notaries public and certain public officials for documents sent to foreign locations. Office Duties Arizona Revised Statutes § 41-121. The secretary of state shall: 5 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 1. Receive bills and resolutions from the legislature, and perform such other duties as devolve upon the secretary of state by resolution of the two houses or either of them. 2. Keep a register of and attest the official acts of the governor. 3. Act as custodian of the great seal of this state. 4. Affix the great seal, with the secretary of state’s attestation, to public instruments to which the official signature of the governor is attached. 5. File in the secretary of state’s office receipts for all books distributed by the secretary of state and direct the county recorder of each county to do the same. 6. Certify to the governor the names of those persons who have received at any election the highest number of votes for any office, the incumbent of which is commissioned by the governor. 7. Publish slip laws of each act of the legislature promptly upon passage and approval of such act, make such acts available to interested persons for a reasonable fee to compensate for the cost of printing and provide each house of the legislature and the legislative council with a certified copy of each bill or resolution, showing the chapter or resolution number of each, as each is filed in the secretary of state’s office. 8. Keep a fee book of fees and compensation of whatever kind and nature earned, collected or charged by the secretary of state, with the date, the name of the payer and the nature of the service in each case. The fee book shall be verified annually by the secretary of state’s affidavit entered in the fee book. 9. Perform other duties imposed on the secretary of state by law. 10. Report to the governor on January 2 each year, and at such other times as provided by law, a detailed account of the secretary of state’s official actions taken since the secretary of state’s previous report together with a detailed statement of the manner in which all appropriations for the secretary of state’s office have been expended. 11. Transfer all noncurrent or inactive books, records, deeds and other papers otherwise required to be filed with or retained by the secretary of state to the custody of the Arizona state library, archives and public records. 12. Make available to the public, without charge, title 33, chapter 11 on the secretary of state’s web site. 13. Accept, and approve for use, electronic and digital signatures that comply with section 41-132, for documents filed with and by all state agencies, boards and commissions. In consultation with the government information technology agency, the department of administration and the state treasurer, the secretary of state shall adopt rules pursuant to chapter 6 of this title establishing policies and procedures for the use of electronic and digital signatures by all state agencies, boards and commissions for documents filed with and by all state agencies, boards and commissions. 14. Meet at least annually with personnel from the federal voting assistance office of the United States department of defense and with county recorders and other county election officials in this state to coordinate the delivery and return of registrations, ballot requests, voted ballots and other election materials to and from absent uniformed and overseas citizens. Other duties are listed in statute and can be found throughout this annual report. 6 S E C R E T A R Y O F S T A T E A N N U A L Secretaries of State Since Statehood  Janice K. Brewer (R), 2003 – present  Betsey Bayless (R), 1997 – 2002  Jane Dee Hull (R), 1995 – 1997  Richard Mahoney (D), 1991 – 1995  James "Jim" Shumway (D), 1988 – 1991  Rose Mofford (D), 1977 – 1988  Wesley Bolin (D), 1949 – 1977  Curtis Williams (D), 1948 – 1949  Dan E. Garvey (D), 1942 – 1948  Harry M. Moore (D), 1939 – 1942  James H. Kerby (D), 1933 – 1939  Scott White (D), 1931 – 1933  I.P. "Ike" Frazier 1929 – 1931  J.C. Callaghan (R), 1929  James H. Kerby (D), 1923 – 1929  Ernest R. Hall (R), 1921 – 1923  Mit Simms (D), 1919 – 1921  Sidney P. Osborn (D), 1912 – 1919 7 R E P O R T F Y 2 0 0 7 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 ADMINISTRATION 1 The Brewer Administration Janice K. Brewer - The Secretary of State anice K. Brewer was elected Secretary of State on Nov. 5, 2002. She was re-elected to the post on Nov. 7, 2006. Upon taking office in January 2003 Secretary Brewer’s priority was to make the Secretary of State’s office more accessible and efficient to all Arizonans. J In her first four years as Secretary, Ms. Brewer made new strides toward that end, with improvements made in her Elections Services, Business Services, and Public Services divisions. Within her first few months of office Secretary Brewer established an aggressive agenda for her office to: lobby the Arizona Legislature for the removal of antiquated laws pertaining to office duties; consolidate workforce assignments; eliminate staff overtime; and abolished the use of non-essential state cell phones. Her prioritizing helped to eradicate wasteful spending in the areas of office publications and duplicative filing requirements. These changes helped to address mandated budget cuts of December 2002 and the state budget deficit. Office efficiency improved, with new strategies personally established by Secretary Brewer to meet set objectives. As Arizona Chief Election Officer, Secretary Brewer has led the charge to improve Arizona’s election process. Secretary Brewer made it a priority to pass legislation making it easier for Arizona’s overseas military soldiers and permanent residents to participate in the election process. The law specifically assists those men and women who serve our country abroad to register or to vote by fax or send registration information via the Internet. Secretary Brewer was also quick to act to complete Arizona’s Help America Vote Act (HAVA) State Plan. Many states requested a two-year waiver to meet HAVA requirements. Because of Secretary Brewer’s efforts Arizona was second in the nation to release a State Plan and was one of 11 states to fully comply with HAVA voter registration requirements. As other states struggled to meet the deadlines of this daunting task, Arizona’s State Plan was recognized nationwide as a concise proposal to meet federal HAVA requirements. Brewer’s HAVA State Plan established an assertive timeframe to rid the state of punch card voting systems by the 2004 election cycle. Working with the county election departments and county recorders, Secretary Brewer stayed true to her deadlines and for the first time in 2004 elections, all Arizona voters used optical scan equipment. Secretary Brewer also created a centralized and uniform voter registration system under the State HAVA Plan. This system adds to the accuracy of the state’s voter rolls and ensures that every vote counts. 8 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 In the 2006 fall election cycle touch-screen voting devices were available for disabled voters in every precinct. Initial response to the technology has been overwhelmingly positive, with many disabled voters for the first time in their lives privately casting their vote. Secretary Brewer also helped to establish Arizona as a Golden Rule State, a program that positively recognizes those who “treat others the way you would like to be treated” and who make a difference in Arizona. The form to nominate another as an Arizona Golden Rule Citizen is posted on Secretary Brewer’s Web page. Secretary Brewer has also spearheaded Web site improvements, making access to public records more readily available. The posting and archiving of legislative bills as they were chaptered and the electronic archiving of previous election results online were just a few of the new Web inclusions. The latest addition to the Web was the establishment of an electronic registry for Health Care Advance Directives. Fast Facts:  Secretary Brewer is married to Dr. John Brewer; and a mother of three sons.  Secretary Brewer was chairman of the Maricopa County Board of Supervisors, the nation’s fourth most populous county, and served for nearly six years.  For 14 years she served in the Arizona Legislature, first as a state representative from 1983 to 1986, and then as a state senator from 1987 to 1996.  As senator, Secretary Brewer held the leadership position of majority whip from 1993 to 1996.  She has served as: a governor’s appointee on the Governor’s Military Task Force dealing with base closure issues; the vice-chair of the Arizona Criminal Justice Commission (ACJC); vice-chair of WESTMARC, a coalition of business and government leadership focusing on economic development and growth issues; as chair of the Board of Directors for Recovery Innovations of Arizona, Inc. (RIAZ), a behavioral health service provider; and as board member of Hope and a Future, Inc., which helps foster children who have been abused and neglected. Secretary of State Jan Brewer was sworn in for her second term as Secretary of State in a ceremony at the State Capitol on January 4, 2007 (Photo by S. Cancelosi). 9 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Contact Information Write the Secretary of State Honorable Janice K. Brewer, Secretary of State 1700 W. Washington Street, 7th Floor Phoenix, AZ 85007 Phone: 602.542.0681 Fax: 602.542.1575 www.azsos.gov e-mail: sosadmin@azsos.gov The Secretary of State’s main office and mailing address is located at the state capitol in Phoenix, 1700 W. Washington Street, in the executive tower on the seventh floor. Mission Statement To provide guidance, leadership, and support to the staff of the Secretary of State’s office. Description he administration anticipates the increasing expectations of the public, candidates, elected officials, media, and business community in order to provide timely and efficient filing and retrieval of information through advanced automation. T The Secretary of State’s office is responsible for maintaining a record of all official acts of the governor during the year [A.R.S. § 41-121(2)], and to account for the official acts of the secretary of state including issuance and attachment of the Great Seal of the State of Arizona to documents that are filed [A.R.S. § 41-130(4)]. Administration keeps track of all secretary of state correspondence; loyalty oath filings [A.R.S. § 38-233]; extraditions; Eagle Scout certificates; and grants/denies permission for the use of the Great Seal of the State of Arizona [A.R.S. § 41-121(3)]. As the state’s chief election officer, the secretary of state files in the office receipts for all books distributed by the secretary of state and direct the county recorder of each county to do the same [A.R.S. § 41-121(5)]. Certifies to the governor the names of those persons who have received at any election the highest number of votes for any office, the incumbent of which is commissioned by the governor [A.R.S. § 41-121(6)]. Computer information systems, budget and fiscal operations, and human resources are all managed under administration. The Secretary of State’s office keeps documentation of filings and registrations made within its divisions, as well. Counts of these transactions are tabulated throughout this report where available. Citations to the Arizona Constitution, Arizona Revised Statutes (A.R.S.) and Arizona Administrative Code (A.A.C.) are also included in this annual report. Key Staff Deputy Secretary of State (A.R.S. § 41-122, Assistant Secretary of State), responsible for day-to-day office operations. His duties include but are not limited to: preparation of the office budget, is in charge of human resource issues, is the liaison between the media and the office, and handles all legislative duties, among other duties. Kevin Tyne: Bill Maaske: Chief Information Officer, responsible for the Secretary of State’s computer network, including the Secretary of State Web site; phones and maintenance of office electronics. 10 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Financial Officer, responsible to support the Secretary of State with human resource duties. She maintains financial accounts, payroll, and procurement of office goods and services. Susan Myers: Administration FY ’07 Statistics Administration recorded, filed or prepared: Number Certificates Issued Golden Rule Citizen certificates 144 The Secretary of State’s office continued the “Golden Rule State” program to recognize Arizonan citizens “who live by the Golden Rule.” As a Golden Rule State, Secretary Brewer established the Golden Rule program in FY ’04 to recognize those who treat others the way they would like to be treated and who make a difference in Arizona. This program continued with certificates given to those who were considered to be worthy of “living the Golden Rule.” Those interested to nominate someone log on to the secretary of state Web page at www.azsos.gov, click on the “Golden Rule” link, and fill out a nomination form. For those without Internet access, Arizonans are encouraged to use computers available at either the Secretary of State’s office in Phoenix, 1700 W. Washington, the Tucson satellite office at 400 W. Congress, 2nd Floor, Room 252, or visit their local library. Eagle Scout certificates Girl Scout Gold Award certificates Camp Fire Wohelo certificates Arizona State Flag certificate United States Flag certificate 50 0 0 94 0 State Seal Usage Permission granted to use the state seal Denied use the state seal under A.R.S. § 41-130 Request to cease using seal under potential violation of A.R.S. § 41-130 22 2 0 Actions of the Governor Secretary of State’s office has kept record and/or attested to the following actions:  Agent’s Appointments – 147  Allocation of Funds – 1 $100,000 to the Arizona Division of Emergency Management from the State's General Fund  Appointment Certificates – 299  Approval of Applicable Elected Representative – 9 Arizona Health Facilities Authority Arizona Health Facilities Authority Arizona Health Facilities Authority & University Medical Center Corporation Arizona Health Facilities Authority 11 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Arizona Health Facilities Authority Industrial Development Authority of Santa Cruz County, AZ Bonds issued by the Arizona Health Facilities Authority for the use and benefit of Phoenix Children's Hospital $25,000,000 Arizona Housing Finance Authority Single Family Mortgage Revenue Bonds (NortgageBacked Securities Program) Revenue Bonds (Banner Health), Series 2007  Approval of Exchange – 1  Approval of Proposed Annexation - 8  Approval of Request for Judgeship – 4  Certificates – 178  Certificate of Appointments – 72  Certificate of Appreciation – 423  Certificate of Free Sale – 189  Certificate of Special Recognition – 142  Certification of Appointment – 518  Clemency Clemency Denied – 42 Proclamation of Clemency – 7  Commutation of Sentence – granted - 1  Declaration of Emergency – 2 Summer 2006 Monsoons and Flooding Summer 2006 Monsoons & Flooding - Amendment #1  Executive Agreement – 19  Executive Orders – 20 FY ’07, Executive orders can be viewed online at the Arizona State Library, Archives and Public Records website. EO2006-12 Establishing the Governor's Citizen's Traffic Stop Advisory Board 12 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 EO2006-13 Climate Change Arizona EO2006-14 Consultation and Cooperation with Arizona Tribes EO2006-14 Consultation and Cooperation with Arizona Tribes EO2006-15 Designation of Williams Gateway Airport as a Military Reuse Zona EO2006-16 Management To Provide Monies from the Health Crisis Fund to Promote Influenza Control and EO2007-01 Ensuring Quality in Long Term Care EO2007-02 Expanding Arizona's Transportation Options EO2007-03 Improving Air Quality EO2007-04 Improving Water Infrastructure EO2007-05 Promotion Smarter Growth EO2007-06 Building 21st Century Schools EO2007-07 Re-Establishing the Arizona Invasive Species Advisory Council EO2007-08 Arizona Veterans Research Council EO2007-09 Regarding the Arizona Mexico Commission (Superseding Executive Order 2002-19) EO2007-10 Drought Declaration for the State of Arizona EO2007-11 To Provide Moneys from the Health Crisis Fund to Mitigate the Effects of Sudden Cardiac Arrest in Arizona EO2007-12 Establishing the Arizona Substance Abuse Partnership EO2007-13 Campaign To Spend Money from the Health Crisis Fund on Congenital Syphilis Education EO2007-14 Interventions To spend Money from the Health Crisis Fund on Tuberculosis (TB) Control  Extraditions – 222  Governor’s Approval of Sale – 1  Land Patent – 18 13 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7  Notice of Appointment – 594 (Note: Some notices of appointments contain loyalty oaths as part of the appointment)  Official Correspondence – 1, extended leave of absence of judge  Proclamations – 558 (Note: The office keeps an attestation of duplicate proclamations filed, that is, proclamations that may have been filed due to governor office manifest typographical or other errors. Proclamations can be viewed online at the Public Services Division link, Arizona Administrative Register).  Re-Extradition – 1  Requisition – 142  Resolution Approved – 1, Resolution approving the increase of the sale of Central Arizona Municipal and Industrial Water to the Arizona Department of Transportation for an interim use  State of Emergency – 3 January 2007 Winter Storm Conditions and Propane Shortage AMENDED January 2007 Winter Storm Conditions and Propane Shortage Glassy-Winged Sharpshooter Legislative Resolutions & Memorials Transmitted In her official duties, Secretary Brewer prepares cover letters and transmits memorials and resolutions passed each legislative session. Transmittal letters are posted online at the Secretary of State’s web page. They included: 48th Legislature, First Regular Session (2007) House Resolutions Transmitted HR 2001 Proclaiming February 7, 2007, as aviation day in Arizona. Transmitted to the Aircraft Owners and Pilots Association. House Concurrent Memorials Transmitted HCM 2006 Urging each city, town, county and Indian Tribe in the State of Arizona to appoint a Centennial Committee to work to commemorate Arizona’s Centennial. Transmitted to elected officials of each city, town, county and Indian tribe in the state. More than 822 letters were transmitted. HCM 2007 Urging the Congress of the United States to Enact Legislation Giving Tribal governments Jurisdiction Over Telecommunications Services on Tribal Lands. Transmitted to the President of the United States Senate, the Speaker of the House of the United States House of Representatives, and each member of Congress from the State of Arizona. HCM 2008 Urging the United States Congress to Take Immediate Action to Allow the Arizona Game and Fish Commission to Recover the Kofa National Wildlife Refuge Desert Bighorn Sheep Population. Transmitted to 14 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 the President of the United States Senate, the Speaker of the United States House of Representatives, each Member of Congress from the State of Arizona and the Director of the Arizona Game and Fish Department. HCM 2012 Urging the President of the United States to change the Rules of Engagement for National Guard Troops for Defense of the Border with Mexico. Transmitted to the President of the United States. House Concurrent Resolutions Transmitted HCR 2007 Expressing support of the placement of Poland on the Visa Waiver Program List. Transmitted to the Secretary of Homeland Security, each member of Congress from the State of Arizona, and the President of the Polish American Congress. HCR 2047 Designating 2007 as the Year of the Buffalo Soldiers. Transmitted to the Greater Southern Chapter of the 9th and 10th Horse Calvary Association and to the Arizona Historical Society. HCR 2041 Expressing Support for Enhancing the Mission Capabilities of Arizona's Military Facilities. Transmitted to the Secretary of the United States Department of Defense, the Arizona Department of Emergency and Military Affairs and the commanding officer of each military facility in Arizona. Senate Memorials Transmitted SM 1003 Urging the Congress of the United States to enact legislation repealing the privacy violations contained in the real ID act of 2005. Transmitted to the President of the United States, the President of the United States Senate, the Speaker of the United States House of Representatives and each member of Congress from the State of Arizona Senate Resolutions Transmitted SR 1001 Proclaiming February 7, 2007, as aviation day in Arizona. Transmitted to the Aircraft Owners and Pilots Association. SM 1004 Encouraging the United States Congress to Continue the Funding and Completion of SBInet. Transmitted to the President of the United States Senate, the Speaker of the House of the United States House of Representatives, and each member of Congress from the State of Arizona. SM 1005 Urging the Congress of the United States to Take Action Regarding Space Exploration. Transmitted to the President of the United States, the President of the United States Senate, the Speaker of the House of the United States House, and each member of Congress from the State of Arizona. SM 1006 Urging the Bureau of Land Management to Accommodate Recreational Shooting in the Ironwood Forest National Monument. Transmitted to the Secretary of the U.S. Department of the Interior, the Director of the Bureau of Land Management and the State Director of the Arizona Office of the Bureau of Land Management. SM 1007 Urging the Secretary of the United States Department of Transportation to Suspend a Cross-Border Trucking Pilot Program for Mexico Domiciled Trucks. Transmitted to the Secretary of the U.S. Department of Transportation and each member of Congress from the State of Arizona. Senate Concurrent Memorials Transmitted 15 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 SCM 1001 Urging the Congress of the United States to Repeal Federal Tax Withholding on Certain Payments Made by Government Agencies. Transmitted to the President of the United States, the President of the United States Senate, the Speaker of the United States House of Representatives, and each member of Congress from the State of Arizona. Senate Concurrent Resolutions Transmitted SCR 1023 Honoring United Parcel Service of America, Inc. on its One Hundredth Anniversary. Transmitted to the United Parcel Service of America, Inc. 16 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 BUSINESS FILINGS & NOTARY COMMISSIONS 1 The Business Services Division Contact Information General Phone: 602.542.6187 Charities/Telemarketing: 602.542.6187 Limited Partnerships: 602.542.6187 Notary Public: 602.542.4758 Trademark/Trade Names: 602.542.6187 Uniform Commercial Codes: 602.542.6187 Advance Directives: 602.542.6187 Fax: 602.542.7386 e-mail: charities@azsos.gov e-mail: partnerships@azsos.gov e-mail: notary@azsos.gov e-mail: trades@azsos.gov e-mail: ucc@azsos.gov e-mail: advancedirectives@azsos.gov Business Services Mailing Address: Secretary of State’s Office 1700 W. Washington Street, 7th Floor Phoenix, AZ 85007 Walk-in filings - The Secretary of State’s business filings are conducted at two locations: Customer Service Center 14 N. 18th Ave., Phoenix, Arizona 85007 This location is conveniently located across the street from the Capitol executive tower in downtown Phoenix. Secretary of State Satellite Office 400 W. Congress, 2nd Floor, Room 252, Tucson, Arizona 85701 This office is located in the governor’s southern Arizona office complex in Tucson. Mission Statement To process public filings and maintain a database and record of all filed documents and to provide timely access to such records to the general public. Description he Business Services Division exists to centralize state-wide registration of trade names, trademarks, limited partnerships, limited liability partnerships, limited liability limited partnerships, charities, telephone solicitors, contracted fund-raisers, athlete agents, Advance Directives and to perfect Uniform Commercial Code (UCC) financing statements in an efficient and timely manner for the general public. T The Business Services Division also oversees the commissioning of notaries public for the state, issues apostilles and certificates, and certifies notarizations, rules, and law. Key Staff Gene Palma: Director, responsible for division operations, strategic planning, human resources and legislation. Joann Cota: Assistant Director, responsible for the daily activities of division operations. Arizona Revised Statute Duties The Business Services Division, files, registers and/or produces: Advance Directives, files, maintains a database [A.R.S. § 36-3291] 17 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Apostilles and Certificates issued for documents going to a foreign country [A.R.S. Title 41, Ch. 2, Art. 2, 325326] Athlete Agents Registration [A.R.S. Title 15, Ch. 13, Art. 10, 1761-1776] Charitable Organization (charities) Registration [A.R.S. Title 44, Ch. 19, Art. 1, 6551-6561] City Charters [A.R.S. Title 9, Ch. 2, Art. 5, 283] Contracted Fundraisers Registration [A.R.S. Title 44, Ch. 19, Art. 1, 6554] Copyrighted Music Rights [A.R.S. Title 44, Ch. 24, Art. 1, 6901-6907] Dance Studios Contracts [A.R.S. Title 44, Ch. 11, Art. 10, 1741-1750] Health Spas [A.R.S. Title 44, Ch. 11, Art. 13, 1791-1796] Intergovernmental Agreements (IGAs) [A.R.S. Title 11, Ch. 7, Art. 3, 951-954] Notaries - complaints filed, actions on complaints [A.R.S. Title 41, Ch. 2, Art. 2, 331] Notaries Public Commission [A.R.S. Title 41, Ch. 2, Art. 2, 311-332] Out of State Landlord Agents for Service or “Jurisdiction and service of process” [A.R.S. Title 33, Ch. 10, Art. 1, 1309] Partnerships Registration [A.R.S. Title 29, Ch. 1 through 5] Public Meeting Notices [A.R.S. Title 38, Ch. 3, Art. 3.1, 431.02(A) (1)] Public notice of all meetings of public bodies shall be given as follows: The public bodies of the state shall file a statement with the secretary of state stating where all public notices of their meetings will be posted and shall give such additional public notice as is reasonable and practicable as to all meetings. Professional Employer Organizations [A.R.S. Title 23, Ch. 3, Art. 4, 561-576] Revocation of Certificate, Suspension, Re-issuance (reinstatement) of a suspended or revoked certificate - Board of Technical Registration [A.R.S. § 32-128(I) Title 32, Ch. 1, Art. 1, 101-150] Telemarketers or telephone solicitors Registration [A.R.S. Title 44, Ch. 9, Art. 6, 1271-1281] Trade Name Registration (business names) [A.R.S. Title 44, Ch. 10, Art. 3.1 1460-1460.05] Trademarks Registration (logos) [A.R.S. Title 44, Ch. 10, Art. 3, 1441-1456] Uniform Commercial Code (UCC) Registration i.e. financing statements [A.R.S. Title 47, Ch. 9] 18 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Business Services FY ‘07 Statistics The Business Services Division of the Secretary of State’s office recorded, filed or prepared: Type of TRANSACTION or FILING Number The Business Services Division has accepted the following number of initial and subsequent filings and annual reports in Fiscal Year 2007: Partnerships General Partnerships Limited Partnerships Limited Liability Partnerships Limited Liability Limited Partnerships Foreign Limited Partnerships Foreign Limited Liability Partnerships Foreign Limited Liability Limited Partnerships 4 567 174 204 212 18 6 The Business Services Division administers the following number of recorded Limited Partnerships: General Partnerships Limited Partnerships Foreign Limited Partnerships Limited Liability Partnerships Foreign Limited Liability Partnerships Limited Liability Limited Partnerships Foreign Limited Liability Limited Partnerships 33 22,467 7,187 2,964 200 2005 38 Intergovernmental Agreements In Fiscal Year 2007, the Business Services Division filed: New Intergovernmental Agreements Intergovernmental Agreements Amendments 692 627 Athlete Agent Registrations Athlete Agent Registrations 30 Out of State Landlord Agents for Service Filings 17 Advance Directives In Fiscal Year 2007, the Business Services Division filed: Registrations Information Packets Distributed E-mail Responses Telephone Calls Presentations 2,365 454 516 226 3 19 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 The Business Services Division of the Secretary of State’s office currently administers: Type of TRANSACTION or FILING Number Trademarks Trademarks (currently administers) The division filed the following documents related to trademark records Applications Renewals Amendments Assignments Cancellations Corrections 17,121 1,093 368 72 74 17 92 Mailings related to trademark records Reminders Certificates 2,015 1,499 Trade names Trade names (currently administers) 211,886 The division filed the following documents related to trade name records Applications Renewals Amendments Assignments Cancellations Corrections 30,695 7,548 1,149 1,615 808 2,039 Mailings related to trade name records Reminders Certificates 27,575 36,040 Uniform Commercial Code Uniform Commercial Code (currently administers) Uniform Commercial Code transactions 281,848 82,864 Other Business Services Registrations Telephone Solicitors Contracted fund raisers Charities 293 94 4,156 The Business Services Division currently administers: Athlete Agent Registrations Intergovernmental Agreements 143 1,319 Notary Filings and Related Duties Notary Commissions 87,982 Actions related to Notaries & Notarizations (Issued and affixed the Great Seal of Arizona) Certificates of Apostilles/Authentication for Notaries Public 20 24,848 S E C R E T A R Y O F S T A T E A N N U A L Certificates of Notary Public Appointments Certificates of Authentication Notary Complaints Complaints filed Complaints resolved Number of Administrative Hearings SOS was a party to Number of Settlement Conferences SOS was a party to R E P O R T F Y 2 0 0 7 24,655 7,731 245 173 12 52 Open Meeting Notice, Statement of Posting - Filed under A.R.S. § 38-431.02 Notice of Prohibition - Office of the State Forester, Arizona State Land Department - Posted under 1 A.R.S. § 37-623(B) [06/07/2007 – Notice] Programs Notary Workshops The Business Services Division conducted state-wide Notary Workshops and handed out Notary Handbooks to Arizona notaries. Registration was made simple with online sign-up and certificates of attendance were given to the notary participants. Notary Workshops Conducted state-wide 41 Number of people attending workshops 3003 Advance Directives Total Advance Directives administered – 9,393 Total registered from July 1, 2006 to June 30, 2007 – 2,365 21 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 ELECTION SERVICES 1 The Election Services Division Contact Information Phone: 602.542.8683 Fax: 602.542.6172 e-mail: elections@azsos.gov Voter Outreach/Fraud Hotline: 877-THE VOTE e-mail vote@azsos.gov Mailing Address and all election-related filings: Election Services Division Secretary of State’s Office th 1700 W. Washington St., 7 Floor Phoenix, AZ 85007 Mission Statement The mission of the Election Services Division is to provide professional, courteous service in the administration of campaign finance and lobbyist laws; candidate and ballot filings; training and certification of county recorders and election officials; review and certification of election equipment used by the counties; logic and accuracy tests prior to each election on counties’ vote counting devices; and retrieval of filings for the public upon request. Description he Election Services Division certifies state candidates, initiatives and referenda for the ballot; transmits and certifies the results of statewide elections; registers and accepts filings for lobbyists; accepts and files campaign finance reports; tests and certifies voting devices used by the counties; and trains and certifies county election officials among other filing duties. T Key Staff Joseph Kanefield: Director, responsible for division operations; human resources; planning and operations. Kris Waite: Assistant Director, responsible for daily division operations and support to division director. Arizona Revised Statutes Duties Candidates/Public Officers Candidates’ Nomination Petition papers to run for office [A.R.S. § 16-312] Judge/Justice filings for retention [AZ Const. Art. VI § 38] Financial Disclosure Statements filed by Candidates for office [A.R.S. § 16-311] Primary Election Certificates of Nomination [A.R.S. § 16-645] 22 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 General Election Candidate Certificates of Election [A.R.S. § 16-650] Judge/Justice Certificates of Retention [A.R.S. § 16-650] Annual Financial Disclosure Statements filed by Public Officers and Judges [A.R.S. § 38-542] Initiative/Referendum Initiative Petitions filed by the People [AZ Const. Art. IV Part 1] Signatures filed for verification for Initiative Petitions filed by the People [A.R.S. § 19-121] Logic & Accuracy (L& A) Tests Primary Election L&A Testing [A.R.S. § 16-449] General Election L&A Testing [A.R.S. § 16-449] Publicity Pamphlet Pamphlets Printed [A.R.S. § 19-123(A)] Pamphlet distributed to households with registered voters [A.R.S. § 19-123(A) (B)] Arguments submitted for/against propositions [A.R.S. § 19-124] Ballot Proposition Education - Town Halls [A.R.S. § 19-123(D)] Principal/Public Bodies/Lobbyist PRINCIPAL Initial registrations filed [A.R.S. § 41-1232] Amendments to registration filed [A.R.S. § 41-1232] Terminations to Principal Registration filed [A.R.S. § 41-1232] Annual Reports filed [A.R.S. § 41-1232.02] Delinquent Annual Reports turned over to the Attorney General’s Office [A.R.S. § 41-1237] PUBLIC BODY Initial registrations filed [A.R.S. § 41-1232.01] Amendments to registration filed [A.R.S. § 41-1232.01] Terminations to Public Body Registration filed [A.R.S. § 41-1232.01] Annual Reports filed [A.R.S. § 41-1232.03] 23 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Delinquent Annual Reports turned over to the Attorney General’s Office [A.R.S. § 41-1237] LOBBYIST Lobbyist registrations filed [A.R.S. § 41-1232.05] Quarterly Expenditure Reports filed Principal Lobbyist [A.R.S. § 41-1232.02(B)] Public Body Lobbyist [A.R.S. § 41-1232.03(B)] Delinquent Quarterly Reports turned over to the Attorney General’s Office [A.R.S. § 41-1237] Campaign Finance/Clean Elections CAMPAIGN FINANCE Statements of Organization [A.R.S. § 16-902.01] Campaign Finance Reports [A.R.S. § 16-913] CLEAN ELECTIONS Applications for Certification as a Participating Candidate [A.R.S. § 16-947] Qualifying Contribution Slips [A.R.S. § 16-950] 24 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Election Services FY ’07 Statistics The Election Services Division of the Secretary of State’s office accepted the following documents for filing or handled the following matters in Fiscal Year 2007: Candidates/Public Officers Candidates’ Nomination Petition papers to run for office Judge/Justice filings for retention Financial Disclosure Statements filed by Candidates for office Primary Election Certificates of Nomination General Election Candidate Certificates of Election Judge/Justice Certificates of Retention Annual Financial Disclosure Statements filed by Public Officers and Judges 0 9 0 197 107 9 408 Initiative/Referendum Initiative Petitions filed by the People Signatures filed for verification for Initiative Petitions filed by the People 10 2,231,358 25 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Logic and Accuracy Testing Election Services Division staff members Kris Waite, Assistant Director, and Mary Fontes, Office Manager conduct L&A tests for La Paz County in Parker, Arizona on August 8, 2006. PRIMARY ELECTION L&A TESTING August 3, 2006 – August 9, 2006 August 29, 2006 – September 6, 2007 Pre-Determined Test Ballots Cast Pre-Determined Test Votes Cast 6,610 21,534 Counties Participated in L&A Testing 15 Percentage of ballot or result errors 0% GENERAL ELECTION L&A TESTING September 29, 2006 – October 10, 2006 October 24, 2006 – November 1, 2006 Pre-Determined Test Ballots Cast 4,595 Pre-Determined Test Votes Cast 56,250 Candidates and Ballot Measures 258 Precincts 159 Counties Participated in L&A Testing 15 Percentage of ballot or result errors 0% 26 S E C R E T A R Y O F S T A T E A N N U A L Publicity Pamphlet/Propositions Pamphlets Printed R E P O R T 1,550,000 Propositions 19 PROP 101 PROP 102 PROP 103 PROP 104 PROP 105 PROP 106 PROP 107 PROP 200 PROP 201 PROP 202 PROP 203 PROP 204 PROP 205 PROP 206 PROP 207 PROP 300 PROP 301 PROP 302 2 0 0 7 1,650,000 Pamphlet distributed to households with registered voters PROP 100 F Y Proposed amendment to the Arizona Constitution by the legislature relating to bailable offenses Proposed amendment to the Arizona Constitution by the legislature relating to property tax levies Proposed amendment to the Arizona Constitution by the legislature relating to standing in civil actions Proposed amendment to the Arizona Constitution by the legislature relating to English as the official language Proposed amendment to the Arizona Constitution by the legislature relating to municipal debt Proposed amendment to the Arizona Constitution by the legislature relating to state trust land Proposed amendment to the Arizona Constitution by the initiative relating to state trust land Proposed amendment to the Arizona Constitution by the initiative relating to marriage Proposed by initiative petition relating to voter rewards Proposed by initiative petition relating to smoking Proposed by initiative petition relating to the minimum wage Proposed by initiative petition relating to early childhood education Proposed by initiative petition relating to farm animals Proposed by initiative petition relating to voting by mail Proposed by initiative petition relating to smoking Proposed by initiative petition relating to eminent domain Referred to the people by the legislature relating to public program eligibility Referred to the people by the legislature relating to probation for methamphetamine offenses Recommendation of the Commission on salaries for elective state officers relating to legislators’ salaries Arguments submitted for/against propositions Ballot Proposition Education - Town Halls 405 35 The 2006 General Election Ballot contained 19 ballot measures, more than any other state that year. That number ties an unofficial state record for number of initiatives on the state ballot set in 1950. The large number of initiatives caused the publicity pamphlet to be 240 pages long and Maricopa County had the longest ballot in the county’s history. 27 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Principal/Public Bodies/Lobbyist PRINCIPAL        1,070 954 248 140 1,029 381 0 Initial registrations filed Registration reminder notices mailed Amendments to registration filed Terminations to Principal Registration filed Annual Reports filed Annual Report Reminder Notices/Failure to File Letters mailed Delinquent Annual Reports turned over to the Attorney General’s Office PUBLIC BODY        245 260 103 12 240 120 0 Initial registrations filed Registration reminder notices mailed Amendments to registration filed Terminations to Public Body Registration filed Annual Reports filed Annual Report Reminder Notices/Failure to File Letters mailed Delinquent Annual Reports turned over to the Attorney General’s Office LOBBYIST        691 784 277 3,278 2,277 344 0 Lobbyist registrations filed Registration reminder notices mailed Registration Failure to File letters mailed Quarterly Expenditure Reports filed Quarterly Expenditure Report Reminder Notices mailed Quarterly Expenditure Report Failure to File letters mailed Delinquent Quarterly Reports turned over to the Attorney General’s Office Campaign Finance Statements of Organization    45 106 120 Candidates Committees Non-Candidate Committees Amendments Campaign Finance Reports     Amendments Total Campaign Finance Reports Filed Filed via Internet Filed via Diskette Candidate Campaign Finance Reports Non-Candidate Political Committee Finance Reports 1,187 4,746 4,718 28 1,424 3,322 Clean Elections    Applications for Certification As A Participating Candidate Qualifying Contribution Slips Candidates Qualified as Clean Election “Participating “ Candidates 28 5 28,958 58 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Programs Voter Outreach Fiscal Year 2007 has been a successful year in increasing voter participation and voter registration through ongoing voter outreach education. The Secretary of State’s office has conducted many voter registration drives and voter education campaign events throughout the state. Events were held at several assisted living facilities and retirement communities to assist the senior citizen population. This effort provided some senior citizens an opportunity to vote, that they may not have had, if not for our visit. Our office has also worked with a number of minority groups to encourage voter participation through education and voter registration drives in diverse regions. The Secretary of State’s continued partnership with a number of student based organizations including Arizona Students’ Association, Kids Voting, and the National Student/Parent Mock Election has been instrumental in increasing voter participation through voter education to Arizona’s youths and parents. Lastly, young Arizona residents who are registered with the Arizona Motor Vehicle Division continue to receive a “Happy 18th” birthday card and a voter registration form upon turning 18. The Arizona birthday card program has received positive feedback and several states have asked for guidance when developing similar programs. Identification at the Polls Secretary of State Jan Brewer (back row, center) and her staff show support of the Identification of the Polls campaign by wearing t-shirts to get the message out. The back of the shirt (right) states, “On the Big Day, Bring It.” On Nov. 2, 2004, over one million Arizona voters passed into law Proposition 200, which requires voters who vote at the polls to present one form of identification that bears the name, address and photograph of the voter or two different forms of identification that bear the name and address of the elector before receiving a ballot. Pursuant to A.R.S. § 16-452(A), Secretary of State Jan Brewer drafted rules to implement this identification at the polls requirement. In accordance with A.R.S. § 16-452(B), these rules were approved by the attorney general and governor on Sept. 7, 2005, and were precleared by the United States Department of Justice on Oct. 7, 2005. The primary and general election in 2006 were the first major elections in Arizona with the new requirement in place. In FY 2007, Secretary Brewer conducted an extensive advertising and media campaign to assure that every voter understood the new identification requirement prior to voting. The voter education campaign included TV, radio, print, flyers, and media events and it was designed to reach the entire state. The primary purpose of the campaign was to educate the public on the new law and to inform them of what types of identification were acceptable. Although no one is turned away from the polls without identification, those individuals must vote a provisional ballot and produce identification after the election to the county recorder in order for their votes to count. 29 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 From banging on drums to “collector” trading cards, print and television advertisements, the message before the election was clear, bring proper identification to the polls. Due to the Secretary’s extensive advertising campaign and outreach conducted by the county election officials, only a fraction of a percent of voters came to the polls without sufficient identification during the 2006 statewide elections. Voter turnout increased 4.14 percent from the preceding gubernatorial election year in 2002 before the ID requirements went into effect. Statewide Voter Registration System (VRAZ) The centralized statewide voter registration system compares voter registration records with other data sources to ensure the accuracy, integrity and uniqueness of the voter registration list in Arizona. The VRAZ system compares voter registration records with the Motor Vehicle Division (identity and citizenship), courts (felony and incapacitated cases), Department of Health Services (death records) and other counties records (duplicates). The new centralized statewide voter registration system also facilitates common processes among counties. Phase I and II of the project were implemented in FY 2007. Major enhancements to the system were being developed during FY 2007 and FY 2008 and are scheduled to be implemented in FY 2008. VRAZ will allow citizens of Arizona to check for their polling location, their voter registration status, and provisional ballot status online. Accessible Voting Devices During the 2006 Primary and General elections disabled voters were given the opportunity to vote in private and without assistance. One of the hallmarks of voting is the secret and private nature of the ballot that allows a person to make the choices that is that person’s own. However, many people with disabilities have not been able to enjoy the privilege to vote privately. People who are not physically able to hold or maneuver a pen, pencil, or a hole punch to vote or who cannot see the actual ballot have had to verbalize their vote to an attendant, poll worker, or family member. Now accessible voting devices are available throughout the state on election day. 30 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Language and Physical Accessibility In June of 2007, Arizona was awarded a grant in the amount of $187,679 from the Department of Health and Human Services (HHS) to improve voting access for individuals with disabilities. This funding is utilized by the counties to improve accessibility at their polling places. Examples include ballot alert call systems, portable ramps, and polling place accessibility survey tools. The monies received in Fiscal Year 2007 brought the total amount of HHS grant monies received by the Secretary of State over five years to approximately $900,000. The Secretary of State examines the entire election process, from voter registration to casting the ballot, as a potential language accessibility issue to the voter and takes a number of steps to ensure voting accessibility for all eligible voters. Arizona provides voter registration forms, the publicity pamphlet, ballots, and other election related materials in Spanish and English as required by the Voting Rights Act of 1965. Verbal translations of the publicity pamphlet and the federal and state ballot information are recorded in Navajo. These translations are disseminated to the counties where the majority of Navajo voters reside. On election day, Spanish and various Native American language translators are available at numerous polling places throughout the state. Military and Overseas Voters In May of 2004, the office implemented a new military and overseas program that allowed military personnel or citizens stationed overseas to conveniently take care of their voting needs. Since the start of the program many have taken advantage of the special Web site at www.azsos.gov/election/military.htm that offers useful information. In FY 2007, the site accommodated 369 military and overseas voters with voter registration, early ballot requests, and election related information. In the November 7, 2006 General Election 1,045 military and overseas voters cast ballots in Arizona. The Internet system allows for military and overseas citizens to register to vote and submit their requests for early ballots online or by facsimile. Voters located in 59 different nations such as Afghanistan, Argentina, New Zealand, Iraq, Kuwait, Nairobi, Nepal and South Korea have taken advantage of the Secretary of State’s new Military and Overseas program since it began. The system also provides for ballots and voter registration materials to be provided via electronic transmission to the voter and for return of the voted ballot. Security procedures are addressed in the state’s election procedures manual by making sure that ballots are printed on a secured printer and sealed. In 2005, Secretary Brewer successfully promoted legislation to improve the voting process for military and overseas voters. New laws passed enable a person who was an overseas voter and was discharged or separated from service 90 days prior to an election day to register and vote if the registration is received by 5:00 p.m. on the Friday before an election. Another provision allows the Federal Write-In Absentee Ballot (FWAB) to be used as a voter registration form for eligible voters under the Uniformed Overseas Citizens Absentee Voter Act (UOCAVA), if the voter is eligible to register and vote in the state, the voter provides proof of citizenship, and the County Recorder receives the FWAB by 7:00 p.m. on election day. This legislation also allows a U.S. citizen, who has never resided in the U.S. and whose parent is qualified to vote in Arizona, to register to vote. These new laws were successfully implemented for the first time during the 2006 General Election. 31 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 EZ Voter Registrations Submitted through EZ Voter 392,008 The EZ Voter program is an e-Government application that allows citizens of Arizona to completely register to vote over the Internet in either English or Spanish. A citizen can use EZ Voter to initially register to vote or to modify their voter registration. EZ Voter was the first true online voter registration system in the country. EZ Voter utilizes the Motor Vehicle Division’s digital signature to complete a voter registration, allowing the citizen of Arizona to register from home, office, library or anywhere there is Internet access. In October of 2005, the Secretary of State’s office partnered with the Arizona Motor Vehicle Division (MVD) to integrate the driver license application and voter registration into one form. The Secretary of State’s office and the MVD submitted the proposal to the U.S. Department of Justice for preclearance. The project was precleared and implemented in FY 2006. While customers could always obtain a voter registration form at an MVD office, the program gave them the ability to register to vote automatically if they checked a box on the driver license application stating they wish to register to vote. In FY 2007, more than 60 percent of all Arizona voter registrations are completed electronically through the EZ Voter program, making it the most popular method for citizens to register to vote. Until recently, Arizona was the only state that had a true online voter registration system. The State of Washington recently announced the implementation of its online voter registration system that is based on Arizona’s EZ Voter system, and several other states are considering similar systems. In is anticipated that up to 75% of all voter registration transactions in Arizona (including new registrations and changes to existing registrations) will occur using the EZ Voter system in 2008. Proposed Polling Place Wait Time Procedure The Arizona Legislature passed a law in 2006 amending A.R.S. §16-411(I) to require the Secretary of State to establish a maximum allowable wait time at the polls. Secretary Brewer appointed a wait time study committee consisting of several county election officials and a member of the Attorney General’s office to propose a wait time and establish procedures for reducing lines at the polls. The committee considered a number of factors that may effect wait times at polling places such as projected voter turnout, number of active registered voters in each precinct, sufficient poll worker staffing, voter education, and optimal polling place layouts. After careful consideration, the committee suggested possible methods to streamline the process and reduce voter wait times at the polling place. On June 12, 2007, the committee submitted its final recommendation and proposed a maximum allowable wait time of one hour for any election subject to A.R.S. § 16-204. Wait time is defined as the duration of time from when the voter arrives in line until the time the voter is greeted by the first poll worker. The new procedure will be included in the next version of the Secretary of State Procedures Manual. 32 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Hand Count & Early Ballot Audits The Arizona Legislature passed a bill in the 2006 session requiring precinct hand counts and early ballot audits. The purpose of the precinct hand count and early ballot audit is to compare the results of the machine count to the hand count to assure that the machines are working properly and accurately counting the votes. The Arizona Secretary of State, in accordance with the new law, appointed a seven person vote count verification committee to establish designated vote count margins. The margins selected are used to review hand counting of votes and to set the acceptable variance rate between the machine and hand counts. Members of the committee had to have expertise in at least two or more of the areas of advanced mathematics, statistics, random selection methods, systems operations, or voting systems. No more than three committee members could belong to the same political party nor could they be affiliated or received any income in the preceding five years from any person or entity that provides election equipment or service in Arizona. The seven members selected included staff from Arizona State University, University of Arizona, private firms, state, and county organizations. The General Election in 2006 was the first election where a sample of ballots was hand counted and compared to the machine counts. The counties who participated were Gila, Maricopa, Mohave, Pima and Yuma. In all five counties that conducted a hand count, the voting machine counts were determined to be accurate. Information about the hand count can be found on our website at http://www.azsos.gov/election/2006 /general/handcountresults.htm This post-election hand count and audit of ballots was one of many security measures put in place to increase voter confidence in the election process. Several voting security measures were implemented into law at the request of Secretary Brewer through her Brewer Voting Action Plan and through requirements established in the Secretary of State’s Procedures Manual. In addition, for the first time in Arizona history, the primary election date was moved one week earlier by the Legislature at the request of Secretary Brewer to allow the election officials and candidates additional time to prepare for the general election. 33 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 PUBLICATIONS, LEGISLATIVE & RULE FILINGS 1 The Public Services Division Contact Information Administrative Rules Phone: 602.542.4751 Fax: 602.542.4366 Publications and Chaptered Bills Phone: 602.542.4086 Fax: 602.542.7386 e-mail: pubs@azsos.gov Mailing Address and all rules-related filings: Public Services Division Arizona Secretary of State th 1700 W. Washington St., 7 Floor Phoenix, AZ 85004 To purchase or pick-up office publications (walk-ins): Customer Service Center 14 N. 18th Ave. Phoenix, Arizona This location is conveniently located across the street from the executive tower in downtown Phoenix. Mission Statement To provide public information, process publication requests, file agency rules, publish the Arizona Administrative Code and the Arizona Administrative Register, chapter and print legislative bills, and publish statutorily mandated and other informational publications and documents while serving the public efficiently and professionally. Description he Public Services Division files and publishes the rules of the state’s agencies in quarterly supplements to the Arizona Administrative Code and in the weekly Arizona Administrative Register. A.R.S. § 411001(17) states: “Rule” means an agency statement of general applicability that implements, interprets or prescribes law or policy, or describes the procedure or practice requirements of an agency. Rule includes prescribing fees or the amendment or repeal of a prior rule but does not include intra-agency memoranda that are not delegation agreements. Subscriptions to the Code and Register are maintained. T The Division assigns chapter numbers and reproduces for public distribution chapter (slip) laws as passed by the Legislature and signed by the governor and maintains subscriptions to chapter laws. The Division prepares and prints most of the publications for the Secretary of State’s office including: the state and U.S. constitution; the residential landlord and tenant act; the Arizona Blue Book; and numerous other documents, pamphlets, and booklets for each division. The Division maintains both paper and electronic (online) versions of publications. Both the paper and electronic publications are produced in-house saving taxpayer dollars. 34 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 The Public Services Division supports the other SOS divisions in preparation and printing (paper and electronic) of publications, office documents and public records, and special projects. The Division processes the mail for the Secretary of State’s office. Key Staff Director, responsible for division operations and human resources; and the planning and implementation of division improvements, including records retention management. He is also responsible for secretary of state special projects, supporting other division goals and mission statements with graphic design, photography, releasing press and media announcements and Web site support. Scott Cancelosi: Arizona Revised Statutes Duties Legislative bills, slip laws – files, chapters and prints original engrossed bills passed by the Legislature. A.R.S. § 41121(7) “Publish slip laws of each act of the legislature promptly upon passage and approval of such act, make such acts available to interested persons for a reasonable fee to compensate for the cost of printing and provide each house of the legislature and the legislative council with a certified copy of each bill or resolution, showing the chapter or resolution number of each, as each is filed in the Secretary of State’s office.” Memorials & Resolutions, passed by the Legislature – files and prints [A.R.S. § 41-121(7)] see above. Governor Veto Letters – files and prints Transmits Memorials and/or Resolutions [A.R.S. § 41-121(1)] – “receive bills and resolutions from the Legislature, and perform such other duties as devolve upon the Secretary of State by resolution of the two houses or either of them”. General Filings Prints in the Arizona Administrative Register and Semi-Annual Index:  Attorney General Opinions [A.R.S. § 41-1013(B) (4)], publishes a summary in the Administrative Register.  County Rule Notices, files and prints [A.R.S. § 49-112].  Final Delegation Agreements [A.R.S. § 41-1081 et seq.] A.R.S. § 41-1001(6) definition of a delegation agreement - "Delegation agreement" means an agreement between an agency and a political subdivision that authorizes the political subdivision to exercise functions, powers or duties conferred on the delegating agency by a provision of law. Delegation agreement does not include intergovernmental agreements entered into pursuant to Title 11, Chapter 7, Article 3.”  Guidance Documents (Agency), files and prints [A.R.S. § 41-1013(B)(14)].  Governor’s executive orders of general applicability, publishes in the Administrative Register [A.R.S. § 411013(B)(2)].  Governor’s appointments of public officials and members of the state’s boards and commissions. [A.R.S. § 41-1013(B)(5)].  Governor’s statement of reasons for granting a commutation, pardon, reprieve, stay or suspension of execution, files and publishes [A.R.S. § 41-1013(B)(3)].  Notices of oral proceedings, public workshops or other meetings on an open rulemaking docket [A.R.S. § 41-1013(B)(15)]. 35 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7  Ombudsmen (Agency), ie. agency liaison, A.R.S. requirement is to print in the Administrative Register [A.R.S. § 41-1006].  Proclamations of general applicability - files, proclamations and publishes in the Administrative Register [A.R.S. § 41-1013(B)(3)].  Proposed Delegation Agreements, files and publishes [A.R.S. § 41-1081(B)].  Substantive Policy Statements [A.R.S. § 41-1013(B)(14)]. Rule Related Filings Files and prints in the Arizona Administrative Register, and/or the Arizona Administrative Code. Refer to statute for more information.  Docket Openings, state agencies, boards and commissions [A.R.S. § 41-1013(B)(7)].  Emergency Rules, state agencies, boards and commissions [A.R.S. § 41-1013(B)(10)].  Exempt Rules, state agencies, boards and commissions [A.R.S. § 41-1013(B)(13)]. The Administrative Procedure Act requires the Register publication of the rules adopted by the state’s agencies under an exemption from all or part of the Administrative Procedure Act. Some of these rules are exempted by A.R.S. §§ 41-1005 or 41-1057; rules may exempt by other statutes or court decisions.  Expired Rules, Notice of [A.R.S. § 41-1056(E)].  Final Rules, state agencies, boards and commissions [A.R.S. § 41-1013(B)(9)]. The Administrative Procedure Act requires the publication of the final rules of the state’s agencies. Final rules are those that have appeared in the Register first as proposed rules and have been through the formal rulemaking process including approval by the Governor’s Regulatory Review Council or the attorney general. The secretary of state shall publish the notice along with the preamble and the full text in the next available issue of the Register after the final rules have been submitted for filing and publication.  Final Summary Rulemaking [A.R.S. § 41-1027]  Formal Rulemaking Advisory Committee [A.R.S. § 41-1021(C) and (D)]  Governor’s Regulatory Review Council (G.R.R.C.) Summaries of Action Taken [A.R.S. § 411013(B)(12)].  G.R.R.C. Agenda  Proposed Rules, state agencies, boards and commissions [A.R.S. § 41-1013(B)(8)].  Proposed Summary Rules [A.R.S. § 41-1027]  Public Information, Notice of - Notices of Public Information contain corrections that agencies wish to make to their notices of rulemaking; miscellaneous rulemaking information that does not fit into any other category of notice; and other types of information required by statute to be published in the Register.  Recodification of Rules, state agencies, boards and commissions. When the Secretary of State’s office finds it necessary to recodify a chapter in order to maintain the integrity of the codification system or whenever an agency requests, in writing, that the office recodify an entire chapter or portion of a chapter, the office will publish a Notice of Recodification in the Register and make the change in the Arizona Administrative Code. 36 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7  Supplemental Proposed Rules [A.R.S. § 41-1013(B)(11)].  Terminated Rules, state agencies, boards and commissions.  Incorporated by reference material - maintains and incorporated by reference library of items filed with rules through 2003. Publishes, prints and/or posts on the Secretary of State Web site.  Annual Report, posts and prints upon request [A.R.S. § 41-4153]  Arizona Administrative Register, publishes in paper and electronically to Web site [A.R.S. §§ 41-1011 and 41-1013].  Arizona Administrative Code, publishes in paper and electronically to Web site [A.R.S. §§ 41-1011 and 41-1012].  Arizona Rulemaking Manual publishes in paper and electronically to the Web site.  Arizona Blue Book, publishes [A.R.S. § 41-131].  Residential Landlord and Tenant Act, publishes and posts [A.R.S. § 33-1322].  Mobile Home Parks Landlord and Tenant Act “Make available to the public, without charge, Title 33, Chapter 11 on the secretary of state’s Web site” [A.R.S. § 41-121(12)]. Public Services FY ’07 Statistics The division receives a number of fillings that are published in the Arizona Administrative Register. County Notices published under A.R.S. § 49-112 When authorized by law, a county may adopt a rule, ordinance or other regulation that is more stringent than or in addition to a provision of this title or rule adopted by the director or any board or commission authorized to adopt rules pursuant to this title (Arizona Revised Statutes, Title 49, The Environment). Total Notices Filed = 31 Maricopa = 19 Pima = 8 Pinal = 4 Governor’s Executive Orders Published under A.R.S. § 41-1013(B)(2) The Register shall contain… each governor’s proclamation of general applicability. Executive Orders can be viewed online at the Law and Research Library http://www.lib.az.us/is/state/eo/index.cfm Executive Order 2006-12 Establishing the Governors Citizen’s Traffic Stop Advisory Board 08/22/2006 Executive Order 2006-13 Climate Change Action 09/07/2006 Executive Order 2006-14 Consultation and Cooperation with Arizona Tribes 09/14/2006 37 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Executive Order 2006-15 Designation of Williams Gateway Airport as a Military Reuse Zone 10/19/2006 Executive Order 2007-01 Ensuring Quality in Long Term Care 01/08/2007 Executive Order 2007-02 Expanding Arizona’s Transportation Options 01/08/2007 Executive Order 2007-03 Improving Air Quality 01/08/2007 Executive Order 2007-04 Improving Water Infrastructure 01/08/2007 Executive Order 2007-05 Promoting Smarter Growth 01/08/2007 Executive Order 2007-06 Building 21st Century Schools 01/08/2007 Executive Order 2007-07 Re-Establishing the Arizona Invasive Species Advisory Council 01/24/2007 Executive Order 2007-08 Arizona Veterans Research Council 01/30/2007 Executive Order 2007-09 Regarding the Arizona Mexico Commission (Superseding Executive Order 2002-19) 02/13/2007 Executive Order 2007-10 Drought Declaration for the State of Arizona 05/22/2007 Executive Order 2007-11 To Provide Moneys from the Health Crisis Fund to Mitigate the Effects of Sudden Cardiac Arrest in Arizona 06/01/2007 Executive Order 2007-12 Establishing the Arizona Substance Abuse Partnership 06/13/2007 Executive Order 2007-13 To Spend Money from the Health Crisis Fund on Congenital Syphilis Education Campaign 06/29/2007 Executive Order 2007-14 To Spend Money from the Health Crisis Fund on Tuberculosis (TB) Control Interventions 06/29/2007 38 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Governor’s Regulatory Review Council (GRRC) The Governor’s Regulatory Review Council was GRRC Deadlines created by Executive Order in May 1981. The Council reviews most rules to ensure that they are necessary Total published = 1 and to avoid duplication and adverse impact on the GRRC Agenda and Summary on Council Action public. Five-Year-Review Report Due Dates Total published = 18 Total published = 1 Notice of Agency Guidance Document Guidance documents are written expressions that inform Department of Health Services the general public of an agency’s current approach to rule or regulation practice. Total published = 16 Total Agency Guidance Documents filed = 16 Notice of Agency Ombudsmen The Administrative Procedure Act requires the Agencies filing this notice include: publication of agency ombudsman. Agencies that employ more than 100 people shall publish annually in the Register the Arizona Health Care Cost Containment System name or names of those employees who are designated by the agency to assist members of the public or regulated Department of Agriculture community in seeking information or assistance from the Total Notices of Agency Ombudsmen filed = 2 agency (A.R.S. § 41-1006). Notices of Public Hearings Two types of Notices of Public Hearings can be filed. They are: Notices of Public Meeting on Open Rulemaking Dockets and Notices of Public Hearing on Proposed Rulemakings. Editor’s Note: Public meetings are often published in the preamble of Proposed Rulemaking filings, thus Notices of Public Hearings filed do not reflect the total number of agency public meetings for a fiscal year. Total public hearing notices filed = 3 Notice of Substantive Policy Statements Substantive policy statements are written expressions that inform the general public of an agency’s current approach to rule or regulation practice. Substantive policy statements are advisory only. A substantive policy statement does not include internal procedural documents that only affect the internal procedures of the agency and does not impose additional requirements or penalties on regulated parties or include confidential information or rules made in accordance with the Arizona Administrative Procedure Act. 39 Total notices filed = 73 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Notice of Proposed Delegation Agreement The Administrative Procedure Act requires the The delegating agency shall follow the procedures publication of notices of proposed delegation for delegation agreements specified in A.R.S. Title 41, agreements in the Register. A delegation agreement is an Chapter 6, Article 8. agreement between an agency and a political subdivision that authorizes the political subdivision to exercise Total agreements filed = 15 functions, powers, or duties conferred on the delegating agency by a provision of law. Delegation agreements are not intergovernmental agreements pursuant to A.R.S. Title 11, Chapter 7, Article 3. For at least 30 days after publication of the Notice of Proposed Delegation Agreement in the Register, the agency shall provide persons the opportunity to submit in writing statements, arguments, data, and views on the proposed delegation agreement and shall provide an opportunity for a public hearing if there is sufficient interest. Notice of Public Information Notices of Public Information contain corrections that agencies wish to make to their notices of rulemaking; miscellaneous rulemaking information that does not fit into any other category of notice; and other types of information required by statute to be published in the Register. Total Filed = 12 40 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Rules Filed Total Filed = 503 This comparison chart shows the total number of filings by Arizona Administrative Code title (categories). Title categories are:  Title 1. Rules and the Rulemaking Process  Title 2. Administration  Title 3. Agriculture  Title 4. Professions and Occupations  Title 5. Corrections  Title 6. Economic Security  Title 7. Education  Title 8. Emergency and Military Affairs  Title 9. Health Services  Title 10. Law  Title 11. Mines  Title 12. Natural Resources 41 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7  Title 13. Public Safety  Title 14. Public Service Corporations; Corporations and Associations; Securities Regulation  Title 15. Revenue  Title 16. Tax Appeals  Title 17. Transportation  Title 18. Environmental Quality  Title 19. Alcohol, Dog and Horse Racing, Lottery and Gaming  Title 20. Commerce, Financial Institutions, and Insurance Titles 1, 5, and 16 did not have any rulemaking filings during this fiscal year as in the previous year. Title 9, Health Services had the most filings at 118 rule-related packages with an increase of six filings from the previous fiscal year. Title 4, Professions and Occupations had 101, an increase of five filings from the previous fiscal year. Title 8 had a 75 percent increase of rule-related filings from the previous fiscal year. Title 7 had a 50 percent increase of rule-related filings from the previous fiscal year. Total rule-related filings for the fiscal year remained almost consistent, with one more filing in this fiscal year compared to the previous fiscal year. Page Count for Administrative Register The total page count for Volume 12, 2006, of the Arizona Administrative Register was 4934. This volume had 646 less pages than Volume 11, 2005. The page count for Volume 13, 2007, of the Arizona Administrative Register through June 30, 2007, (end of the fiscal year) was 2,380. This page count is 22 more than the previous fiscal year at this time. Administrative Code Fiscal Year Review The Administrative Code Supplement 07-1 yielded a total of 2,002 pages with rule sections affected in 30 different chapters within 13 total Code titles. Administrative Code Supplement 06-4 had 1,645 total pages with rule sections affected in 34 chapters within 13 titles. Administrative Code Supplement 07-1 had the least number of chapters with rule sections that saw changes; however, it had the most number of pages in a supplement. And, even though Supplement 06-4 had the least number of total pages in a supplement, it came in with the most chapters that had sections that underwent changes. Supplement 06-4 had 357 fewer pages than Supplement 07-1. Supplement 06-3 has been one of the smallest ones to date; it totaled 802 pages and 18 chapters within eight titles. 42 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Rulemaking Package Filings by Type of Notice The chart above shows rulemaking filings for fiscal year ’07. Thirteen rulemakings were terminated (two less than FY ’06). Nine rules expired, the same as in FY ’06. If an agency does not file a five-year rule review report with the Governor’s Regulatory Review Council (GRRC) including a revised report; or if an agency does not file an extension before the due date of the report; or if an agency files an extension but does not submit a report within the extension period; the rules scheduled for review expire. GRRC is required to notify the secretary of state that the rules have expired and are no longer enforceable. The expiration notice is published in the Administrative Register, and the rules are removed from the Administrative Code. Seven emergency rulemaking packages were filed, two more than in FY ’06. Under the Administrative Procedure Act (APA), an agency may determine that adoption, amendment, or repeal of a rule is necessary for immediate preservation of the public health, safety, or welfare and the notice and public participation requirements are impracticable. Under this determination, the agency may adopt the rule as an emergency and submit it to the attorney general for review. The attorney general approves the rule and then files it with the secretary of state. The rule remains in effect for 180 days. An emergency rule may be renewed for one 180-day period if the requirements of A.R.S. § 41-1026 are met. If the emergency rule is not renewed or the rule is not permanently adopted by the end of the 180-day period, the emergency rule expires and the text of the rule returns to its former language in the Arizona Administrative Code. If any former language did not exist a historical note would reflect that an emergency rule was once in the section. There were five less docket openings this fiscal year compared with the previous fiscal year. During this time 196 Docket Opening were filed. Under the APA, agencies must submit a Notice of Rulemaking Docket Opening before beginning the formal rulemaking process. For this fiscal year 134 Notice of Proposed Rulemakings were filed. This is an increase of four rulemaking filings from the previous fiscal year. Notices of Proposed Rulemakings contain a preamble and the full text of the rules. The Secretary of State’s office publishes each notice in the Register within three weeks of filing. An agency must allow at least 30 days to lapse after the publication of the Notice of Proposed Rulemaking in the Register before beginning any proceedings for making, amending, or repealing any rule. (A.R.S. §§ 41-1013 and 41-1022). There were 116 Final Rulemakings filed with the office. They decreased by 5 filings. 43 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Number of Filings by Month Monthly Statistics July 2006 August 2006 September 2006 October 2006 November 2006 December 2006 January 2007 February 2007 March 2007 April 2007 May 2007 June 2007 FY ’04 35 42 41 50 46 38 47 61 59 39 35 62 FY ’05 55 38 44 34 27 47 51 33 44 32 39 61 FY ’06 38 35 47 32 47 46 29 43 47 37 42 59 FY ’07 31 44 44 55 32 46 27 37 48 32 40 67 Number of Filings by Chapter AGENCY, BOARD OR COMMISSION, [CODE TITLE-CODE CHAPTER], NUMBER OF FILINGS 02 A.A.C. 01 Department of Administration 5 02 A.A.C. 05 Department of Administration, Personnel Administration 6 02 A.A.C. 06 Department of Administration, Insurance Benefits for State Officers and Employees 1 02 A.A.C. 08 State Retirement System Board 10 02 A.A.C. 10 Department of Administration, Risk Management Services 6 02 A.A.C. 12 Office of the Secretary of State 2 02 A.A.C. 17 Water Quality Appeals Board 1 02 A.A.C. 20 Citizens Clean Elections Commission 6 03 A.A.C. 02 Department of Agriculture, Animal Services Division 8 03 A.A.C. 03 Department of Agriculture, Environmental Services Division 2 03 A.A.C. 04 Department of Agriculture, Plant Services Division 4 03 A.A.C. 09 Agricultural Councils and Commissions 1 03 A.A.C. 11 Veterinary Medical Examining Board 4 04 A.A.C. 01 Board of Accountancy 8 04 A.A.C. 07 Board of Chiropractic Examiners 10 04 A.A.C. 08 Acupuncture Board of Examiners 2 04 A.A.C. 11 State Board of Dental Examiners 3 04 A.A.C. 12 Board of Funeral Directors and Embalmers 2 04 A.A.C. 15 Board of Massage Therapy 1 04 A.A.C. 16 Arizona Medical Board 4 04 A.A.C. 19 Board of Nursing 3 04 A.A.C. 20 Board of Dispensing Opticians 2 04 A.A.C. 21 Board of Optometry 1 04 A.A.C. 22 Board of Osteopathic Examiners in Medicine and Surgery 1 04 A.A.C. 23 Board of Pharmacy 19 04 A.A.C. 24 Board of Physical Therapy 4 04 A.A.C. 26 Board of Psychologist Examiners 2 04 A.A.C. 28 State Real Estate Department 1 04 A.A.C. 29 Structural Pest Control Commission 7 04 A.A.C. 30 Board of Technical Registration 10 44 S E C R E T A R Y 04 A.A.C. 33 04 A.A.C. 34 04 A.A.C. 36 04 A.A.C. 38 04 A.A.C. 40 04 A.A.C. 46 06 A.A.C. 01 06 A.A.C. 02 06 A.A.C. 03 06 A.A.C. 04 06 A.A.C. 05 06 A.A.C. 06 06 A.A.C. 08 06 A.A.C. 11 06 A.A.C. 12 06 A.A.C. 13 06 A.A.C. 14 06 A.A.C. 17 06 A.A.C. 18 07 A.A.C. 02 07 A.A.C. 06 08 A.A.C. 02 08 A.A.C. 04 08 A.A.C. 05 09 A.A.C. 01 09 A.A.C. 02 09 A.A.C. 04 09 A.A.C. 05 09 A.A.C. 06 09 A.A.C. 08 09 A.A.C. 10 09 A.A.C. 11 09 A.A.C. 14 09 A.A.C. 16 09 A.A.C. 18 09 A.A.C. 19 09 A.A.C. 22 09 A.A.C. 23 09 A.A.C. 24 09 A.A.C. 25 09 A.A.C. 26 09 A.A.C. 27 09 A.A.C. 28 09 A.A.C. 31 10 A.A.C. 04 12 A.A.C. 01 12 A.A.C. 04 12 A.A.C. 05 12 A.A.C. 07 O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Board of Examiners for Nursing Care Institution Administrators and Assisted Living Facility Managers 1 Board of Manufactured Housing 6 Department of Fire, Building and Life Safety 1 Board of Homeopathic Medical Examiners 3 Dept. of Veterans' Services, Arizona State Veteran Home 1 Board of Appraisal 9 Department of Economic Security 1 Department of Economic Security, Employment and Training 2 Department of Economic Security, Unemployment Insurance 5 Department of Economic Security, Rehabilitation Services 1 Department of Economic Security, Social Services 9 Department of Economic Security, Developmental Disabilities 2 Department of Economic Security, Aging and Adult Administration 1 Department of Economic Security, Job Training Partnership Act 1 Department of Economic Security, Cash Assistance Program 1 Department of Economic Security, State Assistance Programs 3 Department of Economic Security, Food Stamps 1 Department of Economic Security, General Assistance Program 2 Department of Economic Security, Licensing and Certification 1 State Board of Education 1 School Facilities Board 3 Department of Emergency and Military Affairs, Division of Emergency Management 1 Arizona Emergency Response Commission 2 Department of Emergency and Military Affairs, Project ChalleNGe 1 Department of Health Services, Administration 3 Department of Health Services, Tobacco Tax-Funded Programs 3 Department of Health Services, Noncommunicable Diseases 3 Department of Health Services, Child Care Facilities 6 Department of Health Services, Communicable Diseases and Infestations 8 Department of Health Services, Food, Recreational, and Institutional Sanitation 3 Department of Health Services, Health Care Institutions: Licensing 4 Department of Health Services, Health Care Institutions: Rates and Charges 2 Department of Health Services, Laboratories 5 Department of Health Services, Occupational Licensing 2 Department of Health Services, Local Health Department Services 1 Department of Health Services, Vital Records and Statistics 2 Arizona Health Care Cost Containment System, Administration 25 Department of Health Services, Oral Health 6 Department of Health Services, Arizona Medically Underserved Area Health Services 1 Department of Health Services, Emergency Medical Services 11 Arizona Commission for the Deaf and Hard of Hearing 3 Arizona Health Care Cost Containment System, Health Care for Private Employer Groups/AHCCCS Administered 5 Arizona Health Care Cost Containment System, Arizona Long-term Care System 8 Arizona Health Care Cost Containment System, Children's Health Insurance Program 11 Arizona Criminal Justice Commission 1 Radiation Regulatory Agency 4 Game and Fish Commission 9 State Land Department 5 Oil and Gas Conservation Commission 2 45 S E C R E T A R Y 12 A.A.C. 08 12 A.A.C. 15 13 A.A.C. 03 13 A.A.C. 06 13 A.A.C. 08 13 A.A.C. 09 13 A.A.C. 11 13 A.A.C. 12 14 A.A.C. 02 14 A.A.C. 03 17 A.A.C. 04 14 A.A.C. 04 14 A.A.C. 05 14 A.A.C. 06 15 A.A.C. 03 15 A.A.C. 05 15 A.A.C. 07 15 A.A.C. 12 17 A.A.C. 01 17 A.A.C. 02 17 A.A.C. 03 17 A.A.C. 04 17 A.A.C. 05 17 A.A.C. 06 17 A.A.C. 08 17 A.A.C. 10 18 A.A.C. 01 18 A.A.C. 02 18 A.A.C. 07 18 A.A.C. 08 18 A.A.C. 12 18 A.A.C. 13 18 A.A.C. 16 19 A.A.C. 01 19 A.A.C. 02 19 A.A.C. 03 20 A.A.C. 01 20 A.A.C. 02 20 A.A.C. 05 20 A.A.C. 06 O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Arizona State Parks Board 3 Department of Water Resources 6 Department of Public Safety, Tow Trucks 1 Department of Public Safety, Security Guards 1 Department of Public Safety, Local Retirement Board 3 Department of Public Safety, Concealed Weapon Permits 3 Board of Fingerprinting 2 Private Investigator and Security Guard Hearing Board 1 Corporation Commission, Fixed Utilities1 Corporation Commission, Rules of Practice and Procedure 1 Department of Transportation, Title, Registration, and Driver Licenses 1 Corporation Commission, Securities 1 Corporation Commission, Transportation 1 Corporation Commission, Investment Management 2 Department of Revenue, Luxury Tax Section 3 Department of Revenue, Transaction Privilege and Use Tax Section 13 Department of Revenue, Bingo Section 3 Department of Revenue, Property Tax Oversight Commission 2 Department of Transportation, Administration 11 Department of Transportation, Aeronautics Division 1 Department of Transportation, Highways 1 Department of Transportation, Title, Registration, and Driver Licenses 27 Department of Transportation, Commercial Programs 11 Department of Transportation, Overdimensional Permits 3 Department of Transportation, Motor Carrier and Tax Services Program 3 Department of Transportation, Professional Driver Training Schools 1 Department of Environmental Quality, Administration 4 Department of Environmental Quality, Air Pollution Control 12 Department of Environmental Quality, Remedial Action 8 Department of Environmental Quality, Hazardous Waste Management 2 Department of Environmental Quality, Underground Storage Tanks 1 Department of Environmental Quality, Solid Waste Management 2 Department of Environmental Quality, Water Quality Assurance Revolving Fund Program 1 Department of Liquor Licenses and Control 1 Arizona Racing Commission 1 Arizona State Lottery Commission 6 Department of Commerce 5 Department of Weights and Measures 3 Industrial Commission of Arizona 17 Department of Insurance 6 Paper Subscriptions (Number of Paper Subscribers) Publication Number of Subscribers Arizona Administrative Code 136 Arizona Administrative Register 80 Chaptered Bills (the number of people 27 requesting all bills filed) 46 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Legislative Filings Legislative Session Filed 48th Legislature, First Regular Session (2007) Chaptered Bills - 296 Some of these resolutions and memorials were transmitted Senate Concurrent Resolutions - 2 under law. Refer to the Administration section of this annual House Concurrent Resolutions - 5 report. House Concurrent Memorials - 4 House Joint Resolutions - 1 Senate Concurrent Memorials - 1 House Resolutions - 3 Senate Resolutions – 1 Senate Memorials - 4 Publications Printed and Distributed Publication Name and Total Printed Advance Directive Packet - 3,350 AZ & US Constitution - 1,948 AZ Landlord & Tenant Act - 59,994 AZ Landlord & Tenant Act Large Print - 680 Bingo Laws & Rules - 40 Campaign Contributions & Expenses - 200 Candidate & Political Committees Handbook - 265 Charitable Organizations Law - 10 Color - Boys/Girls State Certificate - 400 Color - Kids Card - 300 Color - State Symbols - 2,800 Color – Large Print Voter Registration Form 11x17 - 200 Color - Welcome Brochures - 1,400 Covers - Notebook/Binder - 180 47 S E C R E T A R Y O F S T A T E A N N U A L R E P O R T F Y 2 0 0 7 Election Officer Cert & Training Program Notebook - 90 Elections Procedure Manual - 75 Financial Disclosure Statements, Instructions for - 300 Flyer - Corporation Commission - 500 Flyer - Helpful Phone Numbers - 700 Labels - Mailing Labels - 500 Notary 101 Workbook - 5,358 Notary Reference Manual - 17,968 Rulemaking Manual - 50 Semi-Annual Index - 450 Trademark/Trade Names - 3,450 Tradename Application - 1,000 Tradename Instruction Form - 500 Programs E-Bills Subscriptions & Legislative Filings Public Services chaptered 296 legislative bills and scanned the bills for public review online. Scanning was completed within 24 hours of filing. The division offered “E-Bills Notification” a service for subscribers to know immediately when bills were posted. For this Fiscal Year there were 14 subscribers. The office anticipates this number to grow in Fiscal Year 2008 as the word gets out of this free service. 48